MINUTES OF THE REGULAR ANNUAL MEETING OF THE BOARD OF DIRECTORS AMERICAN TURPENTINE FARMERS ASSOCIATION Se 2 APRIL 18, 1945 The Board of Lereikere met in regular annual session in the offices of tie KeBbcratd bs in Valdosta, Georgia, at 10:30 A.M., April 18, 1945. Directors in attendance were: Harley Langdale; J. L. Gillis; Jn; R. M. Reynolds; A. V. Kennedy and L. W. Brannan, dre lr. Langdale, Fresident, presided. Reading of the minutes of the previous meeting was dispensed with. Mr. Langdale read messages from Messrs. J. T. Miller and W. L. Rhodes expressing their vaarek that they could not be present. : President Langdale submitted for the consideration of be Board the audit report by the McDowell Company, cer tified public accountants, on a the income and expenditures of the Association during the fiscal year ending March 31,1945. Various items contained in the report were discussed, with the resultthat motions were duly put, seconded and ee carried to authorize the following: (1) the writing off of the notes ee receivable in the name of L. E. House for $100. 00.,: and-M...D.. Haddin | the amount of $90.00; (2) the transfer to surplus of the balance of $445. 35 from the Naval Stores War Show fund to compensate for the expenses of the Association incident to the shows; and (3) the forgive- ness of one-half, or $1,137.89, of the amount due by Mr. George L. Shelton as a direct result of his efforts to reprocess the dotexicratea 1938 loan Teen stooks at Jacksonville, Florida. This decision was : based on the Board's consideration of Mr, Shelton's heretofore uncom- pensated services to the Association on the occasions of its annual - meetings and other important meetings, rather than an assumption on as the part of the Association of Mr. Shelton! s financial losses. s : Advantages of the edieaciount work being done with the Four-H Clubs , } and Extension Services, in cooperation with Lead Industries Association, ! oe were discussed, the consensus being thgt the money spent in that regard was a worthwhile expenditure, and Mr. Langdale's commitment to Lead industries is shoe of an amount not to exceed $10,000 during the current calendar year was approved, : Urs Ian; gdale read a letter from the Georgia Bxtension Service pecuestine the Meee s financial support to the extent of - approximately $4,000 in the production of another motion pintere After ocak btubcacton. it was the consideration of the Board that, while such a medium, if ably handled, would give the Association wx Tusiie publicity, in view of the Association's sharply reduced - income and its having one creditable film, "Suwannee Pine", in comparatively early stages of Aceie os. another film should not be undertaken at this time. : Upon motion by Mr. Gillis, seconded by Mr. Reynolds, an increase of $50 per month was ih in the salary to be to BE. M. Oliver, Special Representative. The Board expressed unanimous Social of the audit report and commended Mr. Langdale on his able handling of the Association's financial affairs during ed year. The committee (composed of A. M. Culbreth, Hayne Booker, George L. Shelton and Walter G. ee previously appelnted by Mr, langdale to count the balicts east for the election of directors gianitiee its report. sh owine the following directors to have bean elected to serve the Association for one year from May 1, 1945: District No. 1: District No. 3: Harley Langdale M. C. Stallworth, Jr. J. E. Gillis, Jr. eee . A. V. Kennedy _ District No. 4: R. M. Reynolds R. M. Newton District No. 2: District No. 5: J. T. Miller W. H. Leonard Ee W. L. Rhodes In an effort to promote a fuller understanding and appreciation of the Association's objectives and ies 6 peace and to secure better cooperation between the Association and ha gum processors, it was sinless by the Board that an urgent invitation should be extended to every gum processor to meet with the Board of Divedters: at its next wpb: and Mr. Mae ie was charged with arrangements for an appropriate program X to be presented at such joint meeting. : 4 : ce There being no further business to come before the Board, the a) meeting stood adjourned. Sa : eo oe - : ~ Secretary _ MINUTES OF THE JOINT MEETING OF THE BOARD OF DIRECTORS AND REPRESENTATIVES OF FACTORAGE HOUSES AND CENTRAL DISTILEATION PLANTS MAY 23, 1945 For the purpose of carrying out the plan adopted at the meeting of the Board of Directors on April 18, 1945, Mr. Langdale named May 23 as the date for a joint meeting of representatives of central gum distillation plants, naval stores factors and the newly elected Board of Directors. Invitations were extended to at least one representative of every such interest, a list of the invited persons being appended hereto and marked "Exhibit "A", The meeting, held in the main hall of the Valdosta Country Club, was called to order at 10:30 o'clock on the morning of May 23 by President Langdale, who welcomed the guests on behalf of the Board of Directors and expressed gratification for their presence at this important meeting. He explained that the purpose of the meeting was to acquaint them more fully with the Association's work and to seek closer cooperation among all groups in the naval stores industry in an effort to safeguard and promote the wel- fare of the industry in the era just ahead. Mr. Langdale gave a brief resume of the Association's mia since its devmniien tian in 1936, and called attention particularly to the "phenomenal progress" being made in the merchandising of gum turpentine. That success Mr. ' Iangdale attributed almost solely to our modern packaging methods, backed by the Association's national advertising program. He was most convincing in expressing his belief that the post-war period would be a "wood age", brought about by chemical research, and, in his opinion, would mark a new era in the naval stores industry, particularly in the case of rosin. As to turpentine, that commodity's future, as he viewed it, lies in its nation-wide, even world-wide distribution as a household product while maintaining its present position as a superlative thinner in the paint field. Mr. Langdale proposed an annual fund of $500,000 for this advertising and merchandising program, and proposed further that a planning committee be named, to be composed of representatives of the three groups most closely re- lated in the field of gum naval stores; i.e, the producers, proessors and factors. That committee would be charged with beginning work immediately on 74 plans tn the most effective post-war program and on a method for securing funds for financing that program. The factorage and praae belies groups were well represented a an meet ing. Among those present who were introduced by Mr. Langdale and who responded with unreserved endorsement of Mr. Langdale's proposal were: H. M. Wilson and P. J. Rooney representing Turpentine & Rosin Factors, Inc. 3 R. L. Beatty and Hayne Booker, Consolidated Naval Stores Company 3 E. He Williams and T. Ss. Pettersen, Peninsular-Lurton coeds Raymond Harris and Carey Speer, Nelio Resin Processing Corporation; John S. Laws, George L. Shelton, Jr., A. S. Robinson and Mr. Quinn, Filtered Rosin Products, Inc.; C. S. Newton, Newton Naval Stores Company; Sheriff M. L. Davis, Pearson Processing Company; A. G. Fraps and J. L. Mayers, Standard Processing Company; Al T. Hussey. and George Martin, Columbia Naval Stores Company; F. E. Black- ledge, Star Naval Stores Company, Inc.; and W. E. Willis, langdale Naval Stores Company. Others introduced by Mr. Langdale were: Jay Ward, J. A. Fitzwater and H. E. Howard, all of the U. S, Forest Service, and E. G. Eastman of Eastman, Scott and Company, Atlanta. The consensus of those present was that there is an unquestioned need for closer cooperation among all persons and interests in the industry, and for a more intensive advertising, merchandising and research program if the industry is to keep abreast of the changing conditions of the approaching era, is to keep those markets recently gained and expand further the dis- tribution of gum turpentine. A motion was offered by Mr. Harris, duly seconded and unanimously carried, that the Board of Directors of the Association be authorized to appoint members to the Post War Planning Committee. At the request of Mr. Langdale, the factors and processors present agreed to make recommendations to the Board as to representation on the Committee from their respective groups. Judge Langdale then returned to the floor to remark upon the requested increase in the ceiling price on gum rosin. He pointed out that, gum rosin being an agricultural commodity, OPA was without authority to deny conclusively the industry's request for an increase without the concurrence of WFA. WFA BUTE Are FR le Bi cn having already gone on record as favoring an increase in the ceiling on gum rosin, the matter had been referred to the Director of Economic Stabilization, whose decision, which will be final, is expected momen- - tarily. The business of the meeting having been successfully concluded, the meeting stood adjourned, with an invitation from Mr. Langdale to all present to remain as guests at a luncheon to be served in the Club hall immediately following adjournment,: Secretary ~ B. Noceengey - Presig@nt 76 MINUTES OF THE ORGANIZATION MEETING OF THE BOARD OF DIRECTORS, AMERICAN TURPENTINE FARMERS ASSOCIATION COOPERATIVE MAY 23, 1945 In response to a call by President Harley Langdale for an organization meeting of the newly elected Board of Directors of the kadociation, the following directors met in special session in the Directors! room of the Association offices in Valdosta at 2:30 P.M., May 23, 1945: Harley Langdale, presiding, J. T. Miller, W. H. Leonard, My C. Stallworth, UD 5.0 lie Gillis, Jr., R. M. Reynolds and A. V. Kennedy. . Minutes of the meeting held in Atlanta on September 7, 1944, and of the regular annual meeting in Valdosta on April 18, 1945, were read and approved. This being the first meeting of the Board ce April 18, 1945, President Langdale called for the election of Association officers to serve during the present year. Nominations were heard and seconded and the following officers were elected without dissent: Haley. Langdale, President; Rk. M. Newton, Vice President; J. Lundie Smith, Jr., Secretary and General Counsel; and Ora B. Hemmingway, Treasurer and Assistant Sec- retary. Mr. Langdale read a schedule of the salaries now being paid to the officers and employees, which passed without comment. He then reported that, due to the absence of any activity under the 1944 Loan Program, the meager likelihood of activity under the 1945 Program, and the sharply diminished loan and purchase stocks, Commodity Credit Corporation had ordered immediate and substantial reductions in its prorata share of budget expenditures; and that with the conclusion, probably early in July, of the reprocessing of the 1938 rosin stocks at Jacksonville, still fur- ther downward revisions would be insisted upon. He pointed out that the effect of these adjustments would necessarily be to increase the Associa- tion's administrative expenses, and he stressed the immediate need for a program for obtaining funds to meet the increased budget. The lack of adequate information regarding the Association was re- cognized as being the underlying cause of non=-support. Several proposals for means of disseminating information to gum naval stores pemiaiers ee garding the Association' work, its accomplishments and objectives were having already gone on record as favoring an increase in the ceiling on gum rosin, the matter had been referred to the Director of Economic Stabilization, whose deci sion, which will be final, is expected momen- - tarily. The business of the meeting having been successfully concluded, the - meeting Stood adjourned, feitill 2h invitation from Mr. Langdale to all present to remain as guests at a luncheon to be served in the Club hall Pre hea. immediately following adjournment. See Woseaegeny Secretary =i - Presidg@nt 78 MINUTES OF A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE AMERICAN TURPENTINE FARMERS ASSOCIA- TION COOPERATIVE - NOVEMBER 8, 1945. Pursuant to an appropriate call by the President, a special meeting of the Board of Directors was held in the Association's Offices at Valdosta at ten o'clock, A.M., on November 8, 1945, There were present Mr. Langdale, Mr. Newton, Mr. Stallsworth, Mr. Gillis, and Mr. Reynolds. : The minutes of the meeting of May 23, 1945 were read by the Secretary and, in the absence of correction, stood approved. Judge Langdale distributed for the information of the Board the booklet referred to and authorized in the minutes of the May 23 meeting. Judge Langdale thereafter distributed a financial state- ment reflecting the Association's affairs as of October 3l, 1945, and a general discussion thereof ensued. The President read a prepared statement showing a comparison of dues collected to date for the current year with the amounts of dues ectledted during the same period of four previous years. lhe statement showed an alarming rate of decline in the Association's income due to substantially reduced production, After a general discussion of present and future financing methods, the Board decided to withhold any action until after a meeting of the Industry Planning Committee to be held on December 12, The President invited the Board's attention to the fact . | that numerous producers had sought an opportunity to purchase spray guns for applying acid stimulants, but that no spray guns were available. At the request of the Board, Mr. A. L. Brogden, President of Turpentine and Rosin Factors, Inc., agreed to order and place in stock for his company at least three hundred spray guns, the Association agreeing to Malini publicize the availablity of such stocks through the donation of a one-half page ad in the ATFA JOURNAL. The matter of tree gauges was introduced, and it was the consensus that such gauges not only afforded well worthwhile advertisement for the Association but that furnishing them was an appropriate gesture of cooperation with the Forest Service. A motion duly offered, seconded, and passed authorized tre President to buy gauges in the following quantities: ime nine inch; 800 ~ ten inch; and 200 ~ fourteen inch. There thereafter ensued a general discussion of the restrictive features of War Production = Order M-387 limiting the use of rosin, It was the consensus of the Board that the Association should continue its efforts to have the Order rescinded -- or at least liberally modified as to the pale grades of rosin. The President inwited the attention of the Board to the amounts being spent by the Association as Washington Expense, and the account as exhibited was unani- mously approved. 2 A motion by Mr, Newton, seconded by Mr. Gillis, and passed by the Board directed the General Counsel to submit to the Board at the Annual Meeting in April his Damiani for desirable or necessary revision in the Association's Charter, particularly with reference to Associate Memberships and the prowt sions of paragraph 9 thereof, The Board accepted with regrets the resignation of Mr. Leonard as a Director and thereafter proceeded to elect Mr, V. G. Phillips as a Director for the unexpired term vice Mr, Leonard resigned. being no further business to come before the Board it djourned, 79