State of Georgia Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Information Technology Expenditures Report Georgia Technology Authority Final Report December 2006 0 EXECUTIVE SUMMARY State of Georgia FY 2006 Annual IT Expenditures Report Annual IT Spend & Comparison For FY 2006, 39 Georgia state agencies reported annual information technology expenditures of $482,884,622. For FY 2005, 42 Georgia state agencies reported total information technology spending of $504,551,015. Portion of IT Spend Funded by State Funds State Funds accounted for $220,209,825 or 46% of total expenditures. FY05 state fund expenses were 43% of total expenditures. Top 5 State Agencies with Highest IT Spend 71% of Georgia's IT expenditures came from the following 5 state agencies. These 5 state agencies are listed below along with their annual spend: o Department of Community Health - $137,289,320 o Department of Human Resources - $110,085,575 o Department of Revenue - $38,521,099 o Department of Corrections - $29,610,483 o Georgia Technology Authority - $25,303,636 Largest Type of IT Expenditures Computer Charges, which includes software, hardware, equipment, & other computer related expenditures accounted for $302,868,021 or 63% of Georgia's total IT spend. Personal Services, which includes salary costs for IT personnel was the second largest expense type which accounted for $78,639,350 or 16% of Georgia's total IT spend. Capital IT Assets Capitalized IT Asset Value for the State of Georgia was $191,673,142 for FY2006. Policy Area with Highest IT Spend Policy Area "Healthy Georgia" accounted for the largest portion of Georgia's IT expenditures. For FY2006, "Healthy Georgia" accounted for $247,534,717 or 51% of the state's annual IT expenditures. Preface to the FY 2006 Annual IT Expenditures Report GTA issues state's fifth annual IT expenditures report In cooperation with state agencies, GTA has compiled and issued a report about information technology expenditures for Georgia state agencies for FY 2006. The report makes it possible to easily see how much is spent on IT to support specific categories of government services and policy areas. The purpose of the report is to ensure accurate budgeting and accounting for IT expenditures, staff, hardware, software, telecom and data services, and computer supplies. State law requires GTA to collect information about IT expenditures from agencies each year and compile a report for distribution to state leaders. For FY 2006, agencies reported spending a total of $482.9 million on information technology. State funds accounted for $220.2 million of the total amount with the remainder coming primarily from the federal government. These amounts do not include expenditures by the Board of Regents. The largest amount -- $247.5 million, or 51.3 percent of total expenditures -- was spent on the policy area Healthy Georgia. Other policy areas, amounts and percentages are the following: Educated Georgia: $38,803,284 or 8 percent Safe Georgia: $58,341,532 or 12.1 percent Best Managed State: $130,811,665 or 27.1 percent Growing Georgia: $7,393,424 or 1.5 percent A downloadable version of the report is available at the GTA website (www.gta.ga.gov). ii FY 2006 IT Expenditures Report Table of Contents Introduction Statewide Summaries & Comparisons Total IT Expenditures by Policy Area - Graph State Fund IT Expenditures by Policy Area - Graph Top 5 Agencies with Highest Spend - Graph IT Expenditures by Agency Capital Assets by Agency Applications and Infrastructure Expenditures by Agency Select Computer Equipment by Agency Summary by Policy Area Policy Area Legend Agency Reports Georgia Technology Authority State Accounting Office Department of Administrative Services Georgia Building Authority Department of Agriculture Department of Banking and Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning (Bright from the Start) Department of Economic Development iii v. viii. ix. x. xi. xiii. xv. xvii. xix. xxi. 1 16 25 51 63 76 85 95 103 116 137 145 164 179 FY 2006 IT Expenditures Report Table of Contents (continued) Employees Retirement System 191 State Finance & Investment Commission 201 Office of the Governor (including attachments) 211 Department of Human Resources 220 Georgia Bureau of Investigation 261 Department of Juvenile Justice 271 Children and Youth Coordinating Council 284 Department of Law 293 Merit System of Personnel Administration 302 Department of Natural Resources 325 Department of Public Safety 335 Public Safety Training Center 350 Firefighter Safety and Training Council 362 Board of Regents University System of Georgia 370 Georgia Public Broadcasting 371 Department of Revenue 385 Secretary of State 404 Georgia Soil & Water Conservation Commission 426 Georgia Student Finance Commission 435 Nonpublic Postsecondary Education Council 453 Teacher Retirement System 460 Department of Technical and Adult Education 468 Department of Veterans Services 482 State Board of Workers' Compensation 490 Subsequent Injury Trust Fund 500 iv FY 2006 IT Expenditures Report Legal Requirements Title 50-25-7.10 of the Official Code of Georgia Annotated provides that the Executive Director of the Georgia Technology Authority shall submit to the Office of Planning and Budget and the State Accounting Officer on an annual basis a report of all activity regarding technology and technology resources for each agency and the Authority. The report shall accurately represent all financial details including cash balances, line item detail on expenditures including systems development, personal services, and equipment from the previous fiscal year and anticipated expenditures for the upcoming fiscal year, projected year-end balance, depreciated value of capital equipment, and balances of reserve funds established for capital equipment, as well as a status report on personnel position changes including new technology related positions created and existing technology related positions eliminated. The Authority spending reports shall comply with the state accounting system object codes. Title 50-25-7.12 of the Official Code of Georgia Annotated provides that the Authority, the Office of Planning and Budget, and the State Auditor shall jointly develop a system for budgeting and accounting of expenditures for technology resources. This system must integrate seamlessly with the technology portfolio management system. Annual reports regarding technology shall be coordinated by the Authority with the Office of Planning and Budget and the State Auditor and submitted to the Governor, General Assembly, and the board on or before October 1 of each year. The Authority may adopt an accrual method of accounting. Description - Report of Information Technology Expenditures Reports are provided by agency as identified in the Appropriations Act. Unless otherwise noted, attached agencies are included within the report of the agency to which they are attached. Each agency report includes the following information: Chapter 1 Strategic Plan A. The Agency's Vision, Mission and Strategic Goals B. Current and Future IT projects, including a description and benefits of the project, status, priority and financials. C. Major IT accomplishments achieved during FY 2006. Chapter 2 Expenditures and Staffing by Sub Class & Application A. Chapter 2, Section One is a report of all expenditures related to Information Technology by subclass as outlined in the Appropriations Act. This section includes all costs related to Information Technology, v FY 2006 IT Expenditures Report including costs under special line item grants, contracts, etc. Full-time equivalent positions, direct staff and department-level infrastructure staff that provide support for Information Technology and full time equivalent positions for consultants who provide direct support to an application are included. B. Chapter 2, Section Two is a report of all expenditures related to Information Technology by application or system. IT costs such as telephones, pagers, radios, circuits, workstations and department-level IT staff that are not directly tied to an application are reported under infrastructure. Information Technology expenditures include staff, consultants and contracted services that perform: Research/development/analysis of computer applications or telecommunication Services; Database administration; Local and wide-area network; Help desk support; Computer paper, cables, CD-ROMs, diskettes, wiring; Technology training; All computer charges; All GTA Billings; and Software and Hardware. All telecommunications costs include data, voice, radios and pagers. Chapter 3 Applications by Program A. Systems Profile 1. All applications currently in development or in production stage, including contracted services for systems. 2. Platform/Host associated with each application 3. Operating system associated with each application 4. Database associated with each application. B. Business Impact 1. All applications currently in development or in production stage, including contracted services for systems. 2. Description of function provided by application. 3. Annual Volume. C. Expenditures & FTEs (Consultant & Payroll Staff) vi FY 2006 IT Expenditures Report Chapter 4 Information Technology Inventory & Capital Assets The number of mainframes currently on inventory. The number of workstations currently on inventory. An individual workstation is defined as the hardware assigned to an individual worker to include the monitor, printer, keyboard and individual computing unit. The number of servers currently on inventory. The number of any other information technology hardware items not identified above, e.g. routers, switches, firewalls, printers, or plotters. The depreciated value of the current inventory in accordance with the State Auditor's definition of Capital Assets. A brief description of the general age and condition of IT hardware. vii FY 2006 IT Expenditures Report FY 2006 Total Funds Expenditures $482.9 Million Healthy Georgia 247,534,717 51.26% Growing Georgiat 7,393,424 1.53% Educated Georgia 38,803,284 8.04% Safe Georgia 58,341,532 12.08% Best Managed State 130,811,665 27.09% viii FY 2006 IT Expenditures Report FY 2006 State Funds Expenditures $220.2 Million Healthy Georgia 88,828,857 40.34% Growing Georgia 4,926,891 2.24% Educated Georgia 12,519,562 5.69% Safe Georgia 46,271,955 21.01% Best Managed State 67,662,55 30.73% ix FY 2006 IT Expenditures Report Highest Fiscal Year IT Expenditures (FY 2006 Total Funds) $ Millions $ 140 120 100 80 60 40 20 0 DCH DHR DOR DOC GTA x FY 2006 IT Expenditures Report EXPENDITURES BY AGENCY State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Georgia Technology Authority State Accounting Office Department of Administrative Services Georgia Building Authority Department of Agriculture Department of Banking & Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning (BFTS) Department of Economic Development Employees Retirement System of Georgia Georgia State Financing & Investment Commission Office of the Governor Department of Human Resources Georgia Bureau of Investigation Department of Juvenile Justice Children and Youth Coordinating Council Department of Law Georgia Merit System Department of Natural Resources Department of Public Safety Georgia Public Safety Training Council Georgia Firefighter Safety & Training Council Board of Regents/University System of Georgia Georgia Public Broadcasting Department of Revenue Secretary of State Georgia Soil & Water Conservation Commission Georgia Student Finance Commission Total Expenditures 25,303,636 11,985,088 9,464,648 637,558 3,580,680 524,420 2,181,763 364,640 137,289,320 29,610,482 1,147,553 9,892,714 2,785,634 1,266,341 8,061,655 1,108,386 6,384,535 110,085,575 11,567,932 9,729,508 39,454 737,128 4,784,660 7,311,708 5,168,604 1,052,274 25,723 0 2,567,828 38,521,099 4,230,713 217,202 4,253,791 State Fund Expenditures 0 3,154,249 7,785,730 0 3,382,131 524,420 295,508 0 30,573,521 29,593,365 0 9,892,714 Not Reported 1,249,252 0 0 2,158,788 58,095,514 4,709,149 7,851,025 17,595 737,128 0 4,456,720 3,199,894 875,204 25,723 0 2,567,828 35,170,211 3,723,027 59,571 0 xi FY 2006 IT Expenditures Report EXPENDITURES BY AGENCY (continued) State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Nonpublic Postsecondary Education Commission Teachers Retirement System of Georgia Department of Technical & Adult Education Department of Veterans Services Georgia State Board of Worker's Compensation Subsequent Injury Trust Fund Total Expenditures 20,876 5,559,403 23,615,752 159,822 1,571,914 74,603 State Fund Expenditures 20,876 0 9,930,867 159,822 0 0 GRAND TOTAL 482,884,622 xii 220,209,825 FY 2006 IT Expenditures Report CAPITAL ASSETS BY AGENCY State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Reported Asset Value Georgia Technology Authority State Accounting Office Department of Administrative Services Georgia Building Authority Department of Agriculture Department of Banking & Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning (BFTS) Department of Economic Development Employees Retirement System of Georgia Georgia State Financing & Investment Commission Office of the Governor Department of Human Resources Georgia Bureau of Investigation Department of Juvenile Justice Children and Youth Coordinating Council Department of Law Georgia Merit System Department of Natural Resources Department of Public Safety Georgia Public Safety Training Council Georgia Firefighter Safety & Training Council Board of Regents/University System of Georgia Georgia Public Broadcasting Department of Revenue Secretary of State Georgia Soil & Water Conservation Commission Georgia Student Finance Commission 96,942,680 272,614 1,259,423 253,785 109,118 98,500 2,745,456 354,856 418,320 6,839,764 15,000 0 Not Reported Not Reported 752,797 86,733 321,920 62,842,720 2,875,625 6,190,190 Included w/ DJJ Not Reported Not Reported 2,723,407 Not Reported 365,041 16,679 Not Reported 3,555,530 1,361,394 Not Reported Not Reported 1,002,500 xiii FY 2006 IT Expenditures Report CAPITAL ASSETS BY AGENCY (continued) State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Nonpublic Postsecondary Education Commission Teachers Retirement System of Georgia Department of Technical & Adult Education Department of Veterans Services Georgia State Board of Worker's Compensation Subsequent Injury Trust Fund Reported Asset Value 11,450 Not Reported Not Reported 250,000 Not Reported 7,641 GRAND TOTAL 191,673,142 xiv FY 2006 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Georgia Technology Authority State Accounting Office Department of Administrative Services Georgia Building Authority Department of Agriculture Department of Banking & Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning (BFTS) Department of Economic Development Employees Retirement System of Georgia Georgia State Financing & Investment Commission Office of the Governor Department of Human Resources Georgia Bureau of Investigation Department of Juvenile Justice Children and Youth Coordinating Council Department of Law Georgia Merit System Department of Natural Resources Department of Public Safety Georgia Public Safety Training Council Georgia Firefighter Safety & Training Council Board of Regents/University System of Georgia Georgia Public Broadcasting Department of Revenue Secretary of State Georgia Soil & Water Conservation Commission Georgia Student Finance Commission Total Expenditures Applications 22,705,820 10,677,000 1,797,760 334,850 1,014,476 0 767,631 0 123,426,857 1,363,233 0 7,380,605 1,680,145 0 1,183,121 334,210 0 91,607,151 0 2,001,534 1,069 0 3,560,039 0 0 0 408 Not Reported 634,091 14,813,419 3,032,814 0 3,387,278 Total Expenditures Infrastructure 2597,815 1,308,090 7,666,888 302,709 2,566,204 524,420 1,414,132 364,640 13,862,463 28,247,250 1,147,553 2,512,109 1,105,489 1,266,341 6,878,534 774,176 6,384,535 18,478,425 11,567,932 7,727,974 38,385 737,128 1,224,621 7,311,708 5,168,604 1,052,274 25,315 Not Reported 1,933,737 23,707,680 1,197,899 217,202 866,513 xv FY 2006 IT Expenditures Report APPLICATIONS & INFRASTRUCTURE BY AGENCY (continued) State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Nonpublic Postsecondary Education Commission Teachers Retirement System of Georgia Department of Technical & Adult Education Department of Veterans Services Georgia State Board of Worker's Compensation Subsequent Injury Trust Fund Total Expenditures Applications 0 3,558,018 0 0 367,392 0 Total Expenditures Infrastructure 20,876 2,001,384 23,615,752 159,822 1,204,521 74,601 GRAND TOTAL 295,628,921 xvi 187,255,701 FY 2006 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Georgia Technology Authority State Accounting Office Department of Administrative Services Georgia Building Authority Department of Agriculture Department of Banking & Finance Department of Community Affairs Georgia Regional Transportation Authority Department of Community Health Department of Corrections Department of Defense Department of Driver Services Department of Early Care & Learning (BFTS) Department of Economic Development Employees Retirement System of Georgia Georgia State Financing & Investment Commission Office of the Governor Department of Human Resources Georgia Bureau of Investigation Department of Juvenile Justice Children and Youth Coordinating Council Department of Law Georgia Merit System Department of Natural Resources Department of Public Safety Georgia Public Safety Training Council Georgia Firefighter Safety & Training Council Board of Regents/University System of Georgia Georgia Public Broadcasting Department of Revenue Secretary of State Georgia Soil & Water Conservation Commission Georgia Student Finance Commission Workstations 1,113 163 404 175 453 120 619 0 168 8,174 53 839 132 Not Reported 130 27 8 19,500 1,992 3,932 DJJ 273 411 3,415 1,180 265 13 Not Reported 255 292 400 80 275 Servers 650 0 33 13 44 25 27 12 3 500 0 44 18 Not Report 50 5 9 1,200 94 58 DJJ 12 29 63 22 11 1 Not Report 41 48 75 5 40 Wireless Devices 280 6 Not Reported 3 Not Reported 12 162 0 Not Reported 614 0 329 18 Not Reported Not Reported Not Reported Not Reported 125 53 916 DJJ Not Reported Not Reported 128 Not Reported 8 0 Not Reported Not Reported 233 25 15 15 xvii FY 2006 IT Expenditures Report SELECT COMPUTER EQUIPMENT BY AGENCY (continued) State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Agency Workstations Servers Nonpublic Postsecondary Education CTeacheirs iRetirement System of Georgia 16 3 165 90 Department of Technical & Adult Education 768 73 Department of Veterans Services 153 1 Georgia State Board of Worker's Compensation 190 32 Subsequent Injury Trust Fund 0 0 Wireless Devices 0 0 0 Not Reported 20 0 GRAND TOTAL 46,153 3,331 2,962 xviii FY 2006 IT Expenditures Report SUMMARY BY POLICY AREA State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Full-Time Equivalents Category Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL Staff 96.33 143.20 479.69 393 36 1,148.22 Consultant 10.09 56.60 125.30 86.25 0 278.24 Expenditures Category Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL Total Funds 38,803,284 58,341,532 130,811,665 247,534,717 7,393,424 482,884,622 State Funds 12,519,562 46,271,955 67,662,559 88,828,857 4,926,891 220,209,825 Applications and Infrastructure Category Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL Applications 9,259,532 3,366,244 66,187,030 215,034,008 1,782,107 295,628,921 Infrastructure 29,543,751 54,975,287 64,624,636 32,500,710 5,611,317 187,255,701 xix FY 2006 IT Expenditures Report SUMMARY BY SERVICE CATEGORY (continued) State of Georgia FY 2006 IT Expenditures Report (July 1, 2005 - June 30, 2006) Select Computer Equipment Category Educated Georgia Safe Georgia Best Managed State Healthy Georgia Growing Georgia TOTAL Workstations 1.611 15,609 8,040 19,821 1,072 46,153 Servers 265 686 1,093 1,204 83 3,331 xx FY 2006 IT Expenditures Report Policy Area Legend EDUCATED GEORGI A De pa r tm e n t of Edu c a ti on Ge or gi a Pu bl i c Br oa dc a sti n g Ge or gi a Stu de n t Fi n a n c e C om m i ssi on De pa r tm e n t of Ea r l y C a r e & Le a r n i n g T e a c h e r s R e ti r e m e n t Sy ste m Boa r d of R e ge n ts/Un i v e r si ty Sy ste m of Ge or gi a Non pu bl i c Postse c on da r y Edu c a ti on C om m i ssi on De pa r tm e n t of T e c h n i c a l & A du l t Edu c a ti on SAFE GEORGI A Depar tm en t of C or r ec tion s De pa r tm e n t of De fe n se Ge or gi a Bu r e a u of In v e sti ga ti on De pa r tm e n t of Ju v e n i l e Ju sti c e C h ildr en & Y ou th C oor din atin g C ou n c il Sta te Boa r d of Pa r don s a n d Pa r ol e s De pa r tm e n t of Pu bl i c Sa fe ty Ge or gi a Fi r e fi gh te r Stan dar ds an d T r ai n i n g C ou n c i l Ge or gi a Pu bl i c Sa fe ty T r a i n i n g C e n te r Ge or gi a Gov e r n or 's Offi c e of H i gh w a y Sa fe ty GROWI NG GEORGI A De pa r tm e n t of Ec on om i c De v e l opm e n t Depar tm en t of C om m u n ity A ffair s De pa r tm e n t of T r a n spor ta ti on State Road an d T ollw ay Au th or ity Depar tm en t of A gr ic u ltu r e Ge or gi a R e gi on a l T r a n spor ta ti on A u th or i ty BEST MANAGED STATE De pa r tm e n t of A dm i n i str a ti v e Se r v i c e s Geor gia T ech n ology Au th or ity Ge or gi a Bu i l di n g A u th or i ty State Ac c ou n tin g Offic e De pa r tm e n t of Ba n ki n g & Fi n a n c e GA St. Fi n a n c e a n d In v e stm e n t C om m i ssi on Office of th e Gov er n or Geor gia C ou n cil for th e Ar ts C om m i ssi on on Equ a l Oppor tu n i ty Ge or gi a Em e r ge n c y Ma n a ge m e n t A ge n c y Offic e of th e C h ild A dv oc ate Offi c e of C on su m e r A ffa i r s Offi c e of C on su m e r In su r a n c e A dv oc a te Offi c e of Edu c a ti on A c c ou n ta bi l i ty Office of H u m an Relation s Offi c e of Pl a n n i n g a n d Bu dge t T oba c c o C om m u n i ty De v e l opm e n t Boa r d Offi c e of th e C om m i ssi on e r of In su r a n c e Je ky l l Isl a n d Sta te Pa r k A u th or i ty Me r i t Sy ste m of Pe r son n e l A dm i n i str a ti on Pu bl i c Se r v i c e C om m i ssi on Depar tm en t of Rev en u e Em pl oy e e s R e ti r e m e n t Sy ste m De pa r tm e n t of Na tu r a l R e sou r c e s Depar tm en t of Dr iv er Ser v ic es De pa r tm e n t of La w De pa r tm e n t of La bor Sta te For e str y C om m i ssi on Su bse qu e n t In j u r y T r u st Fu n d Sta te Boa r d of W or ke r s C om pe n sa ti on GA St. Soi l & W a te r C on se r v a ti on C om m i ssi on Offic e of th e Sec r etar y of State HEALTHY GEORGI A De pa r tm e n t of H u m a n R e sou r c e s Depar tm en t of C om m u n ity H ealth Depar tm en t of V eter an s Ser v ic es Sta te Me di c a l Edu c a ti on Boa r d GA Boa r d for Ph y si c i a n W or kfor c e C om posi te Boa r d of Me di c a l Exa m i n e r s xxi State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Technology Authority Georgia Technology Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A more efficient and responsive government through the innovative use of technology. Agency Mission To deliver secure, reliable technology services and solutions, and provide guidance and oversight that lead to sound decisions for Georgia government. Agency Strategic Goals Become more market competitive Become a technology leader Improve customer service and employee satisfaction 1 Georgia Technology Authority Agency IT Projects PROJECT A: Network Security Project Description and Benefit: GTA is charged with securing state government information systems. A new contract for disaster recovery (DR) services represents one way GTA is ensuring the security of the state's computer platforms and applications. The contract will provide greater coverage of the data center at a reduced cost. A SONET (Synchronous Optical Network) ring will reroute traffic in the case of an event, also adding redundancy to the wide area network and reducing overall points of failure. GTA also has established a security vulnerability assessment process which includes procedural reviews and network scans. After piloting the process internally, GTA will conduct assessments of agencies with their involvement. GTA is beginning to deploy virtual private network (VPN) technology to allow secure access to the state network through the Internet without the need for dedicated circuits or a separate network. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,182,957 Planning/Analysis/Design, Construction/Implementation High $3,878,490 (current estimate) State Funds $0 Federal/Other Funds $1,182,957 PROJECT B: Enterprise Integration Project Description and Benefit: GTA is working to improve and implement effective integration and data sharing among the state agencies. It is one of the key success factors for the State of Georgia. Currently, there are minimal services that are shared among the agencies. Pointto-point is the prevalent method of integration. Data sharing happens on application-toapplication basis, creating silos of redundant data technologies. Agency recognition of the need to share data and services among themselves along with technology advances has allowed the State of Georgia to create a comprehensive approach to integration. There are four primary business goals driving the enterprise integration: o Increase data sharing between agencies and thus improving efficiency of data interchange o Decrease system complexity by providing a central integration infrastructure rather than connecting systems to each other one at a time o Provide a connection point for cross platform data retrieval to improve overall system security. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $825,000 Planning/Analysis/Design, Construction/Implementation High $3,600,000 (current estimate) State Funds $0 Federal/Other Funds $825,000 2 Georgia Technology Authority PROJECT C: Voice over Internet Protocol (VoIP) Project Description and Benefit: A VoIP solution will provide a link between voice services to other applications and data which will allow state employees to work more efficiently and smarter. Under the proposed statewide contract, BellSouth will provide and manage VoIP service as an end to end service. The service will include implementation, installation, invoicing and maintenance of the solution. o Statewide Availability The solution is available throughout all the regions of the state, regardless of the local carrier. o Price Equality The pricing is the same regardless of geographic location or site density. o No Minimum Commitment - The solution offers the ability to migrate users to the new platform at their own pace with no financial risk. o A la Carte Enhanced User Features The optional features can be provided on a per station basis and allows VoIP users to avoid paying a higher cost for a bundle of features if only one or two features are needed. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $140,000 RFP Needed, Planning/Analysis/Design High $ To Be Determined State Funds $0 Federal/Other Funds $140,000 Agency Major IT Accomplishments Relocated data center to a state-of-the-art, highly secure facility GTA relocated the state's data center to a state-of-the-art, highly secure facility outside of Atlanta. The old data center was more than 30 years old and had serious infrastructure and security problems. The successful move was the result of more than a year of planning and preparation and the dedication and teamwork of more than 200 people across GTA and other agencies. The state now has a data center with the highest level of efficiency, reliability and security. The new data center is a good value as well: Leasing rather than purchasing a facility freed $18 million in bond money that the state could use for other purposes. 3 Georgia Technology Authority The state data center provides support for more than 125 state computer applications such as law enforcement, tag and title, driver's license, revenue collections, temporary assistance for needy families and the state's human resources and financial systems. Completed upgrade of the state's WAN to MPLS GTA completed the upgrade of the state's wide area network (WAN) to multi-protocol label switching (MPLS) technology. A total of 2,068 circuits at state agencies throughout Georgia now connect to the state's new WAN. The previous network, based on Frame Relay, was rapidly becoming technically obsolete. Through competitive bidding, GTA contracted with BellSouth in 2004 to upgrade and manage the state's WAN. Agencies are reporting significantly faster response times in accessing critical databases. They are also getting greater value for the money spent on network services. Agencies are realizing up to a 76 percent increase in bandwidth at no additional overall cost. The MPLS network is also highly reliable. Outage hours at 174 Corrections sites dropped from 168 in November 2004, when the sites relied on the previous network, to only one in November 2005 following conversion to the MPLS network. MPLS offers other advantages besides speed, competitive pricing and reliability. It lays a solid foundation for transmitting voice, data and video together over a single network. This convergence makes new service options, such as Voice over IP, a viable alternative in some circumstances. Network administrators are able to assign priorities to network traffic. Certain transmissions, such as Voice over IP, video conferencing or law enforcement and public safety, can take precedence over other transmissions. MPLS makes it easier to meet demands for better security. Negotiated significant rate reductions for Centrex services GTA attained significant reductions in Centrex rates for state and local governments by renegotiating contracts with BellSouth and Alltel. GTA projects savings of $27.6 million over five years. The contract also sets stronger service terms. GTA supported a total of 139,630 Centrex lines statewide as of December 1, 2006. Strengthening security Access Over the past year, GTA implemented many measures to tighten access to state IT systems and data: Better firewalls and intrusion prevention and detection system Strict password controls 4 Georgia Technology Authority More detailed review of logs and alerts to quickly identify and stop unusual or suspicious activity New guidelines to limit employees' access to confidential information and prohibit the downloading of sensitive information to home computers Expanded employee background checks Protection of state systems GTA is constantly upgrading systems to prevent hackers from breaking in or disrupting operations. GTA works with leading security firms to ensure the most robust, up-to-date tools and safeguards. During the past year, GTA: Installed tools to block attacks in real time. Tightened firewall rules to restrict more traffic from the Internet. Developed new standards for firewall configurations to closely control external and internal access to state servers. Installed stronger security measures and protective software on GTA workstations. Applied patches to systems accessible from the Internet to protect against attacks. Desktop security GTA began offering agencies desktop intrusion prevention software that works with other programs to provide an additional layer of security on desktop PCs and laptops. The software protects against known viruses and worms, spyware and hacker attacks. Agencies can install and manage the software themselves or have GTA manage it for them. Business continuity and disaster recovery GTA, GEMA and Southern Polytechnic State University sponsored an exercise for agencies to test their business continuity/disaster recovery plans. Participants used their plans to respond to a practice "disaster." GTA also completed a disaster recovery exercise for the state data center. The successful event tested new technology to back up systems, disaster declaration procedures and an automated notification system. At the direction of the Governance Council, GTA and the CIO Council are surveying agencies to assess readiness for business continuity and disaster recovery. GTA and the CIO Council also are working to develop a disaster recovery policy for state government IT. Online payments GTA and state agencies worked together to comply with security requirements established by the payment card industry (PCI) to ensure that the state's online transactions are as secure as possible. Meeting the standards required rewriting or modifying applications capable of receiving online payments and, in some cases, temporarily turning off applications that were not compliant. Improving government operations Efficient management of e-mail Based on recommendations by the Commission for a New Georgia, GTA began the IT Efficiency and Modernization (ITEM) project. One of the project's initiatives involves assessing the benefits of creating a single e-mail system for state government. GTA completed a review of state agency e-mail 5 Georgia Technology Authority infrastructure and business and technical requirements. GTA also will study and recommend strategies for managing the state's servers and desktop computers. Comprehensive upgrade of the General Assembly LAN GTA assisted the Georgia General Assembly in planning and managing the procurement of a comprehensive upgrade of their entire legislative LAN. The upgrade included new wiring, new servers, new desktops and improved security. Legislators, staff and the public also have convenient wireless access anywhere on Capitol Hill. GBI sex offender registry application GTA worked with the GBI to develop a Web services interface for the bureau's sex offender registry application, which enables Georgia to participate in the National Sex Offender Public Registry. The national registry is a service of the U.S. Department of Justice. Data sharing among agencies A comprehensive data sharing and integration infrastructure developed by GTA allows state agencies to share data securely and effectively. GTA conducted successful pilot projects with several agencies, including the GBI, Human Resources, Driver Services and Natural Resources. For example, on behalf of the child support agency, DNR withheld hunting and fishing licenses from parents who fail to pay child support. GTA is working with additional agencies to include new systems and databases. IT investments and decision making A revised process implemented by GTA and OPB helps the state to better plan, budget and manage new IT projects. GTA is also assisting agencies with more detailed planning and analysis of critical IT projects that cost more than $5 million. Project management GTA received the Project Management Institute Atlanta Chapter's Presidential Award, which recognizes commitment to the discipline of project management. GTA conducted 10 training events during the year to promote best practices, including a series of four courses designed to help state agencies manage projects more effectively. More than 20 agencies participated in the filled-to-capacity courses. GTA successfully managed several major projects during the year, including: State data center relocation Statewide Automated Child Welfare Information System (SACWIS), federal approval for implementation phase PeopleSoft HCM project The Critical Projects Review Panel keeps senior executives in the Governor's office aware of the status of large IT projects. The process is helping to ensure that projects are completed on time, on budget and within scope. The project success rate is double the national average. 6 Georgia Technology Authority Team Georgia Connection Working with the Governor's Office, GTA designed and launched the statewide employee intranet to improve communication and provide tools for productivity. A survey completed just six months after the launch found that employees were pleased with the new service: 88% reported that they found the information they were looking for, and 98% reported that they would revisit the site. Asset management GTA is working with the State Accounting Office on a Commission for a New Georgia initiative to better manage the state's assets. GTA and the Department of Administrative Services worked with a vendor to design the statewide application, which will inventory and track motor vehicles, surplus property, and capital and IT assets. GTA will host the application following the testing and pilot phases. OPB will use the information to make budget decisions about state assets. Wireless communications GTA completed a six-month project with the Board of Pardons and Paroles designed to give wireless access to field operations staff throughout the state. Participating employees were able to connect to the agency's network from their laptop computers using wireless connectivity provided by three carriers. Wireless Communities Georgia GTA is providing oversight of the Wireless Communities Georgia Program to assist local governments in establishing wireless broadband networks. Governor Perdue proposed the program in early 2006, and the General Assembly approved $4 million in funding. GTA developed the application for funds and evaluation criteria, conducted information sessions for interested communities and participated in evaluating the 17 applications submitted. The program's goals are to promote economic development, expand educational opportunities and improve the availability and efficiency of government services. VoIP GTA began exploring ways that Voice over Internet Protocol (VoIP) can link voice services with applications and data so that employees can work smarter. GTA involved state agencies and vendors in developing its approach to VoIP services. GTA hosted a VoIP information session for vendors and agencies in November 2005 implemented VoIP at two Child Support Services call centers and selected technical colleges in 2006; the call centers respond to an average of 2,000 calls daily and have the capacity to answer 6,000 calls daily conducted a 180-day trial of VoIP with four different vendors, each assigned to a different state agency; the trial was completed in July 2006 posted a draft of the RFP requirements for enterprise VoIP services on the Georgia Procurement Registry and invited vendor comments. Portal improvements GTA began revamping the state's Web site, www.georgia.gov. A first step increased the number of online services and transactions from 67 to 124. Other improvements include A compilation of forms from various state agencies is now easily accessible from a single page at www.forms.georgia.gov More content and links to services are on the home page. 7 Georgia Technology Authority An upgraded search engine powered by Google gives faster, more relevant search results. Anyone moving to Georgia can find relocation information at www.relocate.georgia.gov. Rich Site Summary (RSS) feeds are available for users who want the latest news headlines from georgia.gov. Users can take a weekly poll and learn more about state government. A portal advisory council, with representatives from GTA and state agencies, works to improve usability and recommend new services and applications. 8 Georgia Technology Authority Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 9,247 ,202 3 4 ,515 0 27 ,197 7 32,208 1,03 5,6 9 9 1,389,632 0 17 ,27 0 6,041 (19 2 ,6 7 6 ) 12,297 ,088 5,86 9 4 ,158 91,330 84 ,510 19,430 17 6 2,67 5 19,484 2 57 1,07 3 0 0 1,9 6 6 ,057 2 ,195 ,019 42,591 - 9 Georgia Technology Authority Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 7 2 0000 Equipm ent - Machinery 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 38,927 17 9,834 3,187 0 3,443,991 400,631 624,7 48 4,691,318 - 239 239 239 10 Georgia Technology Authority Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 6 54 000 Contracts - State Orgs 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 4,423,7 30 37 ,385 4,461,115 1 ,61 6,266 1,616,266 25,303,636 25,303,636 98.5 8.3 11 Georgia Technology Authority Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Phoenix (PeopleSoft HR & Financials) PRISM& RABS (billing sy stem s) Por tal Legacy Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0 1 5. 1 2 5,2 53 ,9 7 9 0 13 1,120,126 0 44.92 13,7 04,846 0 13.38 2,626,869 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 8.26 8.26 86.42 12.06 98.48 2 2 ,7 05,82 0 2 ,59 7 ,815 2 5,3 03 ,6 3 5 12 Georgia Technology Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A PHOENIX (PEOPLESOFT HR & FINANCIALS) Program or Sub-Program: Financial Systems Description of Application Function: Statewide Financials and Human Resource Management System. o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Oracle Annual Volume: Unit of Measure: FY 2006 $5,523,979 Reported by SAO Yearly financial transactions; Personnel actions; Checks produced Consultant FTEs: Staff FTEs: 0 15.12 Application B PRISM/RABS Program or Sub-Program: Financial Systems Description of Application Function: Telecommunications & Data Billing System o Platform/Host: o Operating System: o Database: Sun Solaris/Unix Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2006 $1,120,126 91,786,154 Invoices form 1,585 entities Consultant FTEs: 0 Staff FTEs: 13 Application C PORTAL Program or Sub-Program: Application Development and Support Description of Application Function: Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities. o Platform/Host: o Operating System: Sun Solaris 13 Georgia Technology Authority o Database: Informix, Oracle, Access, Pro-Index Annual Volume: Unit of Measure: FY 2006 $13,704,846 Information Not Available Information Not Available Consultant FTEs: 0 Staff FTEs: 44.92 Application D LEGACY Program or Sub-Program: Application Development and Support Description of Application Function: Easy electronic access to state information and services on a statewide basis. It also provides the ability to share information and processes between state entities. o Platform/Host: o Operating System: o Database: Sun Sun/Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $2,626,869 Information Not Available Information Not Available Consultant FTEs: 0 Staff FTEs: 13.38 14 Georgia Technology Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Various models Various models Wireless Devices Blackberry, cell phone, pagers QUANTITY 3 889 224 650 117 280 Capitalized Asset Value of IT Equipment: $ 96,942,680 General Age and Condition of Equipment: Description of condition. The majority of the equipment in the data center due for replacement. A number of storage units, tape drives, servers, switches, etc. are 6+ years old or more. The general age and condition of the remaining equipment is good. 15 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 State Accounting Office State Accounting Office Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Sound fiscal leadership for Georgia. Agency Mission To be a trusted provider of timely, reliable and credible financial information to decision makers and citizens while promoting improvements in efficiency, accountability and stewardship in state government. Agency Strategic Goals Provide information that is timely, accurate, and easily available to decision makers. Achieve statewide uniformity in accounting practices. Application support organization that employs industry best practices and technology. Maintain a competent workforce to meet SAO's needs. 16 State Accounting Office Agency IT Projects PROJECT A: Accounts Receivable Initiative - CNG Project Description and Benefit: Accounts receivables initiative to increase collection and general earnings. Implement the PeopleSoft Billing Module for all agencies utilizing PeopleSoft SAO Financials system. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $700,800 Planning/Analysis/Design, Construction/Implementation Medium $700,800 State Funds $700,800 Federal/Other Funds $0 PROJECT B: Streamlined Banking - CNG Project Description and Benefit: Implement the streamlined banking initiative to decrease banking fees, increase investment earnings and centralize like processes currently performed by all agencies. Implement the PeopleSoft Cash Management module for all agencies utilizing the SAO Financials System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $2,768,210 Planning/Analysis/Design, Construction/Implementation High $3,269,360 State Funds $1,758,173 Federal/Other Funds $1,010,037 PROJECT C: Statewide Reporting Tool & CAFR Tool Project Description and Benefit: Implement the PeopleSoft Enterprise Performance Management and Global Consolidations tools. This is the creation of the data warehouse for Human Capital Management, Financials and Supply Chain Management. It is also the creation of the automated process for creating the statewide consolidated financial reports; Comprehensive Annual Financial Report, State Budgetary Report, and the Single Audit Report. Provides statewide reporting for executive level management. It also provides reporting capabilities for agency level personnel. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,791,489 Will Need RFP High $5,700,000 State Funds $75,000 Federal/Other Funds $1,716,489 17 State Accounting Office PROJECT D: PeopleSoft Upgrade Project Description and Benefit: Upgrade the PeopleSoft Financial system. The upgrade was necessary because Oracle no longer supports version 7.02. This impacts the ability to stay current on releases for both the application and the underlying platform and infrastructure. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $13,349,042 Information Not Provided Information Not Provided $13,349,042 State Funds $425,000 Federal/Other Funds $12,924,042 Agency Major IT Accomplishments PeopleSoft HCM Upgrade Upgraded PeopleSoft Human Resources Management System from version 7.02 to version 8.8. As part of the upgrade rolled out Employee Self Service. System Management Tools Purchased Quest Software to implement system management tools which allow for pro active monitoring of systems. Improved performance of systems. Capability to create reporting data base from production via real time update to make data more accessible. PeopleSoft Financials Upgrade Kicked off PeopleSoft Financials upgrade. Modified the upgrade plan to address program budgeting, CNG and SAO initiatives. System ready for move to production July 1, 2006, system available to end users July 17, 2006. 18 State Accounting Office Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 3 ,7 7 5,07 4 1,341 43,484 21,67 3 27 6,948 393,920 54 2 ,2 13 10,143 5,064,7 96 5,7 86 50,7 19 34 7 1,461 2,400 10 127 ,461 257 ,87 1 9,7 01 - 19 State Accounting Office Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 7 ,091 7 ,091 3 ,89 5,4 17 3,895,417 197 ,7 29 1,128 1,128 54 ,2 51 3 ,52 8 508 58,287 59,415 20 State Accounting Office Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 2,480,868 2,480,868 1 2,200 12,200 11,985 ,0 88 3,154,249 8,830,839 60.0 15.3 21 State Accounting Office Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion PeopleSoft Legislativ e Mem ber Serv icesSy stem (LMSS) Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 1 5. 3 47 .8 0.2 10,641,904 3 5,09 6 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 1 5. 3 0 1 5. 3 10,67 7 ,000 48 1,308,090 12 11,9 85,09 0 60 22 State Accounting Office Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PEOPLESOFT Program or Sub-Program: SAO - Financial Systems Description of Application Function: This is the State's ERP accounting and HCM applications used for processing and managing: Human Resources, Benefits, Payroll, Purchase Orders, Accounts Payable, Accounts Receivable, Asset Management, Budget Control, General Accounting, Labor Cost. o Platform/Host: o Operating System: o Database: Unix Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $10,641,904 2,960,428 & 1,621,221 Transactions Count & Employee Payments Consultant FTEs: Staff FTEs: 15.3 47.8 Application B LEGISLATIVE MEMBER SERVICES SYSTEM (LMMS) Program or Sub-Program: Financial Systems Description of Application Function: The Legislative Member Services System application processes payments for the General Assembly, the Lieutenant Governor and other officials within the Legislature during the session and throughout the year for committee meetings and per diem expenditures. o Platform/Host: o Operating System: o Database: Stand-alone workstation PowerBuilder/Windows Sybase/SQL Annual Volume: Unit of Measure: FY 2006 $35,096 Information Not Available Information Not Available Consultant FTEs: 0 Staff FTEs: .2 23 State Accounting Office Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners DESCRIPTION Dell PCs Dell PCs Cisco 2610 HP ProCurve 4000M Wireless Devices Blackberries QUANTITY 118 45 1 1 14 36 1 6 Capitalized Asset Value of IT Equipment: $ 272,614 General Age and Condition of Equipment: Description of condition. PCs and printers for staff were upgraded in FY06. The training room PCs were upgraded in FY06 to accommodate the PS upgrade. 24 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Administrative Services Georgia Department of Administrative Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the best business run by a government. Agency Mission To provide consistent, cost-effective, and efficient consolidated services so Georgia government can more effectively serve the public. We do this by: aggregating purchases to obtain best value centralizing business support services to achieve economies of scale establishing business practices to achieve fairness and equity Agency Strategic Goals Diverse and expanding base of customers who are informed about DOAS' products and services and view DOAS as a partner in achieving their missions. A workforce committed to excellence. Structure and processes that ensure quality, reliability, and efficiency. 25 Georgia Department of Administrative Services Agency IT Projects PROJECT A: Spend Management/Strategic Sourcing/Data Warehouse Project Description and Benefit: "Strategic Sourcing" (a subset of E-Procurement) is an effort to investigate/implement statewide contracts (where none exist today). Or, insure utilization of existing statewide contracts, thereby resulting in potential savings by leveraging dedicated contracts and minimizing maverick purchasing. "E-Procurement" is an initiative to investigate/implement a new electronic based methodology of meeting the procurement needs of the state of Georgia. This would result in improved processes, response times, tracking, reporting, and overall efficiencies of the Procurement process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Need RFP. Planning/Analysis/Design. High $Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT B: AS400 Upgrade Project Description and Benefit: The multi-architectural Oasis (Risk Management) system relies heavily on communication between various applications across various platforms. In order to ensure continued and dependable performance, the various components must be upgraded in unison. Current situation requires an operating system upgrade in order to not only maintain vendor supported levels, but to allow for Oasis upgrades since the newer releases require higher product levels than we are currently operating at. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided No RFP. Planning/Analysis/Design. Medium $Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT C: Ongoing maintenance & support activities within DOAS' existing IT systems. Project Description and Benefit: 1. Ensure IT systems remain operational to support DOAS business needs. 2. Minimize downtime and security exposure. Along with IT Portfolio Mgt, CMM Level 2, DRP, Business Continuity, etc... Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP not needed. High $Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided 26 Georgia Department of Administrative Services PROJECT D: EAMS (PRIMA and Fleet Systems) Project Description and Benefit: This is an effort to identify and implement a statewide Fleet Mgt system and to replace the old FoxPro Surplus system (which has become extremely problematic and difficult to support). The advantages of this project are that all state vehicles would be owned, authorized, tracked, maintained, and reported on from one central authority. Efficiencies of economy would be realized from this statewide approach. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Not Yet Started. Budget Constraints High $Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT E: Business Continuity/Disaster Recovery Project Description and Benefit: This will provide a framework for DOAS to continue State business in the event of a disaster and/or the loss of key personnel. This project when implemented will provide DOAS' priority business applications with an offsite recovery location. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP needed. Planning/Analysis/Design High $Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT F: Vehicle Registry Solution (Risk Management) Project Description and Benefit: Current system is on the AS400 while all other Risk Management pieces have been moved into Oasis on the Unix/Oracle platform. We are looking at moving this last piece into the same environment. Additionally, we are looking at web enabling this piece to allow agencies to update information in a real time environment. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP needed. Budget Constraints. Planning/Analysis/Design. High $Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided 27 Georgia Department of Administrative Services Agency Major IT Accomplishments Cars+ Upgrade and move. CMS Implemented Customer Contact Management System via Outlook. Business Continuity Improvements Documented Standard Operating Procedures (SOP's) for Billing Support (Cars+, Mail&Courier, Supply and ARI), and Risk Management Support (Unemployment, Law, Workers Compensation, Medicor, Amersys, 1099, and Claims Search); Participated in the Business Continuity Digital Academy. Security Enhancements Firewalls for DOAS network, and secure FTP site in "jailed" infrastructure for out FTP clients. FLEET Interim Developed/Implemented Web solution. How's My Driving Developed/Implemented Web solution for reporting of drivers of State vehicles. Reverse Auction Developed/Implemented Web solution. Property Registry Developed/Implemented Web solution for Risk Management. STRIMA Implemented a hosted solution for STRIMA Conference. Contract Management Implemented hosted solution for Contract tracking. 28 Georgia Department of Administrative Services TINS Transitioned Internal Network Services from GTA to DOAS. Infrastructure/LAN enhancements *Deployed we-based e-mail access. Implemented Terminal Services Server (secure, web-based, remote access to facilitate teleworking. *Implemented Desktop FAX capability via Outlook. *Built out and transitioned to a new server room. *Built multi-path network for load balancing on production database server. Oasis Upgrade Upgraded Oasis to version 3.1.14. Vendor Registry In-house Transitioned Vendor Registry system hosting from GTA to in-house IT Training and Certifications MCDST (Microsoft Certified Desktop Supoort Technician) training completed by Courtney Brathwaite, Lora Fakpor, Derek Wade, and Michael Allen. *David Hunsberger Achieved SCSA (Sun Certified System Administrator) Certification for Solaris 8, and Solaris 9. *Derek Wade achieved MCDST Certification. *Nancy Parrot certified as a Project Management Professional. "Several IT personnel completed training in Apache/Tomcat/Java, Java Struts, Code Charge, Oracle, SUN Systems, Access, Excel, Crystal Reports, HTML and XML, Requirements Gathering, and Project Management. *LAN Team certified MCSE on Microsoft 2003. 29 Georgia Department of Administrative Services Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Under $1,000 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 7 6 2 000 Indirect Cost - Contra Account 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 97 3,87 7 7 1,096 108,6 52 138,290 2,248 2,499 1,296,662 21,010 6 ,52 0 38 32,826 60,393 2,87 9 - 30 Georgia Department of Administrative Services Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Under $5,000 6 19 000 Rents- Other than Real Estate 7 2 0000 Equipm ent Ov er $5,000 304 EQUIPMENT 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Under $5,000 6 2 2 000 Freight 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 136,420 694,835 7 4,626 13 1,132,408 2 ,4 9 0,4 54 109,419 2 ,52 0,9 52 557 ,12 0 7 ,7 16,247 7 5,801 14 19,443 3 6 ,54 6 56,003 2 08,858 10,7 92 3,632 4 ,7 51 13 ,3 54 13 ,57 8 1,698 256,662 312,665 31 Georgia Department of Administrative Services Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS Tot al Expendit ures - - 200 Bonds - TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s 9,464,648 7 ,7 85,7 30 1,67 8,918 17 .7 4.7 32 Georgia Department of Administrative Services Chapter 2, Section B - Expenditures by Application A ppl i ca t i on s: 1 09 9 A g en cy Con t r a ct s A scen t Ca ptu r e Ca r s+ Ca se Tr a ckin g (OSA H) Ch eckW or ks Con fer en ce Reg ist r a t ion Con t en t Ma n a g er Con t r a ct Ma n a g em en t DOA S Cu st om er Su r v ey (How s m y Ser v ice) DOA S W ebsit e EA MS Pr oject Em ploy ee Ex posu r e Qu est ion n a ir e Em ploy ee Jou r n a l E-Qu ot e Fa x Ba ck Fleet In v en t or y Sy st em GSBC Min or it y Ut iliza t ion IES (con X on s) Leg isla tiv e Tr a ckin g Ma il & Cou r ier Mot or Pool Ga sBoy MV 1 My In v en t or y My Pa y st u b My W -2 Oa sis PeopleSoft A pp In t er fa ces/Repor t s Pr ocu r em en t Reg ist r y Pr oper t y In v en t or y QED(T r ea su r y ) RA MS Ra pid Copy Ser v ices Repor t My Dr iv in g (CodeCh a r g e/Qu ick ba se) Reser v e A Ca r /Reser v a t ion Ca n cella t ion Requ est Rev er se A u ct ion RMS Secu r ed Policies Con su l t a n t FT E's 0.07 0.05 0.02 0.06 0.04 0.06 0.00 0.04 0.02 0.06 0.00 1 .1 5 0.03 0.1 2 0.09 0.04 0.2 2 0.01 0.3 3 0.00 0.06 0.02 0.03 0.03 0.00 0.01 0.3 2 0.07 0.1 7 0.09 0 0.01 0.02 0 0.02 0.02 0.01 Posi t i on FT E's 0.05 0.01 0.6 3 0.3 3 1 .00 0.1 2 0.05 0.2 3 0.1 1 0.00 0.03 1 .05 0.2 8 0.06 0.7 5 0.00 0.7 5 0.08 0.68 0.05 0.2 2 0.1 0 0.3 6 0.03 0.03 0.03 1 .86 0.09 1 .03 0.2 4 1 0.1 7 0.1 4 0.2 1 0.07 0.3 0.05 FY 2006 Expen dit u r es 1 8,265 1 0,5 1 2 47 ,7 00 34,5 7 4 1 29,5 80 20,25 8 3,7 89 2 2 ,84 0 1 1 ,7 65 1 2,35 9 2,1 96 31 2,635 26,31 8 29,1 1 0 6 9 ,4 2 4 7 ,849 97 ,261 8,6 2 8 1 1 6,7 00 3,25 3 27 ,01 3 1 1 ,083 31 ,47 0 9 ,4 3 0 2,27 7 5 ,1 38 1 94,430 20,61 7 1 06,063 3 6 ,084 1 03,1 63 1 2,980 1 3,932 1 4,5 20 8,6 2 1 24,35 0 5 ,230 33 Georgia Department of Administrative Services Expenditures by Application (continued) A p p lica t ion s: Statew ide C on tr ac ts Su r pl u s FoxPr o Su r pl u s Pr ope r ty V e h i c l e In v e n tor y Sy ste m V e h i c l e R e n tal C ost C om par i son V e n dor R e gi str y Con su lt a n t P osit ion FTE's FTE's F Y 20 0 6 Exp en d it u res 0.05 0.13 0.17 0.01 0.02 0.04 0.01 0.03 0.3 5 0.4 0 0.07 0.6 1 11,04 7 2 9 ,081 5 9 ,3 01 2 8,6 7 1 8,6 7 1 4 9 ,5 7 3 T OT A L A p p lica t ion s Exp en d it u res T OT A L A p p lica t ion s P osit ion s T OT A L In fra st ru ct u re Exp en d it u res T OT A L In fra st ru ct u re P osit ion s T OT A L EXP EN DIT URES T OT A L P OSIT ION S 3 .7 1 1 4 .7 1 13 .6 6 4 17 .6 6 1,7 9 7 ,7 6 0 7 ,6 6 6 ,887 9 ,4 6 4 ,6 4 8 34 Georgia Department of Administrative Services Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: 1099 Program or Sub-Program: Risk Management Description of Application Function: Tax reporting software required for RMS to send tax information to the IRS. o Platform/Host: o Operating System: o Database: PC OS 390/OS400 Oracle Annual Volume: Unit of Measure: FY 2006 $18,265 Information Not Provided Information Not Provided Consultant FTEs: 0.07 Staff FTEs: 0.05 Application B: AGENCY CONTRACTS Program or Sub-Program: State Purchasing Description of Application Function: Single point of access for Agency Contract information facilitating the location of existing contracts for possible use by agencies other than the originating agency. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2006 $10,512 Information Not Provided Information Not Provided Consultant FTEs: 0.05 Staff FTEs: 0.01 Application C: ASCENT CAPTURE Program or Sub-Program: Administration Description of Application Function: Imaging software used to scan and import documents to the Oasis system. o Platform/Host: o Operating System: o Database: PC OS400 DB2 35 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $47,700 Information Not Provided Information Not Provided Consultant FTEs: 0.02 Staff FTEs: 0.63 Application D: CASE TRAKING (OSAH) Program or Sub-Program: Administrative Hearing Description of Application Function: Tracks case by docket number and ID by agency and case types. o Platform/Host: o Operating System: o Database: Windows Access Front End SQL Annual Volume: Unit of Measure: FY 2006 $129,580 Information Not Provided Information Not Provided Consultant FTEs: 0.04 Staff FTEs: 1 Application E: CARS+ Program or Sub-Program: Fleet Management Description of Application Function: Application to support DOAS Vehicle Rental business. o Platform/Host: o Operating System: o Database: Linux Linux Annual Volume: Unit of Measure: FY 2006 $34,574 Information Not Provided Information Not Provided Consultant FTEs: 0.06 Staff FTEs: 0.33 Application F: CHECKWORKS Program or Sub-Program: Risk Management Description of Application Function: Check writing process for RMS that works along with the Oasis system. o Platform/Host: o Operating System: o Database: PC Mainframe Oracle 36 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $20,258 Information Not Provided Information Not Provided Consultant FTEs: 0.06 Staff FTEs: 0.12 Application G: CONFERENCE REGISTRATION Program or Sub-Program: Administration Description of Application Function: ASP solution to facilitate conference registration. o Platform/Host: o Operating System: o Database: ASP Win2K Access Annual Volume: Unit of Measure: FY 2006 $3,789 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.05 Application H: CONTRACT MANAGEMENT Program or Sub-Program: Risk Management Description of Application Function: ASP solution to track renewal dates for contracts. o Platform/Host: o Operating System: o Database: HOST Quickbase HOST Annual Volume: Unit of Measure: FY 2006 $11,765 Information Not Provided Information Not Provided Consultant FTEs: 0.02 Staff FTEs: 0.11 Application I: CONTENT MANAGER Program or Sub-Program: Information Not Provided Description of Application Function: Visual Document Archive. o Platform/Host: o Operating System: o Database: PC OS400 DB2 37 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $22,840 Information Not Provided Information Not Provided Consultant FTEs: 0.04 Staff FTEs: 0.23 Application J: DOAS WEBSITE Program or Sub-Program: Administration Description of Application Function: Store front web page for the Department of Administrative Services. o Platform/Host: o Operating System: o Database: Fileserver Win2K Information Not Provided Annual Volume: Unit of Measure: FY 2006 $2,196 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.03 Application K: DOAS CUSTOMER SURVEY (HOWS MY SERVICE) Program or Sub-Program: Administration Description of Application Function: Internal & external customer feedback. o Platform/Host: o Operating System: o Database: Host Quickbase Host Annual Volume: Unit of Measure: FY 2006 $12,359 Information Not Provided Information Not Provided Consultant FTEs: 0.06 Staff FTEs: 0 Application L: EAMS PROJECT Program or Sub-Program: State Purchasing Description of Application Function: PeopleSoft asset management system. o Platform/Host: o Operating System: o Database: Host Quickbase Host 38 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $312,635 Information Not Provided Information Not Provided Consultant FTEs: 1.15 Staff FTEs: 1.05 Application M: E-QUOTE Program or Sub-Program: State Purchasing Description of Application Function: Web-based tool for bid solicitation and vendor response for purchases under $10k. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2006 $69,424 Information Not Provided Information Not Provided Consultant FTEs: 0.09 Staff FTEs: 0.75 Application N: FAXBACK Program or Sub-Program: Administration Description of Application Function: Allows faxing capabilities from within Microsoft Outlook. o Platform/Host: o Operating System: o Database: FileServer Win2K Information Not Provided Annual Volume: Unit of Measure: FY 2006 Expenditures: $7,849 Information Not Provided Information Not Provided Consultant FTEs: 0.04 Staff FTEs: 0 Application O: FLEET INVENTORY MANAGEMENT WEBSITE Program or Sub-Program: Fleet Management Description of Application Function: Storefront for state motor vehicle services. o Platform/Host: o Operating System: o Database: Apps server Unix Oracle 39 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $97,261 Information Not Provided Information Not Provided Consultant FTEs: 0.22 Staff FTEs: 0.75 Application P: GSBS MINORITY UTILIZATION Program or Sub-Program: State Purchasing Description of Application Function: Application to capture minority participation in state purchasing dollars. o Platform/Host: o Operating System: o Database: Fileserver Win2K Access Annual Volume: Unit of Measure: FY 2006 $8,628 Information Not Provided Information Not Provided Consultant FTEs: 0.01 Staff FTEs: 0.08 Application Q: EMPLOYEE EXPOSURE QUESTIONNAIRE Program or Sub-Program: Administration Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2006 $26,318 Information Not Provided Information Not Provided Consultant FTEs: 0.03 Staff FTEs: 0.28 Application R: IES (CONXONS) Program or Sub-Program: Administration Description of Application Function: DOAS intranet website. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle 40 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $116,700 Information Not Provided Information Not Provided Consultant FTEs: 0.33 Staff FTEs: 0.68 Application S: EMPLOYEE JOURNAL Program or Sub-Program: Information Not Provided Description of Application Function: Employee Performance Reporting. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2006 $29,110 Information Not Provided Information Not Provided Consultant FTEs: 0.12 Staff FTEs: 0.06 Application T: LEGISLATIVE TRACKING Program or Sub-Program: Administration Description of Application Function: ASP solution for monitoring legislative bills during session o Platform/Host: o Operating System: o Database: ASP Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $3,253 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.05 Application U: MAIL & COURIER Program or Sub-Program: Mail & Courier Description of Application Function: Application to support DOAS Post Office and DOAS Courier Service. o Platform/Host: o Operating System: o Database: Fileserver Win2K Access 41 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $27,013 Information Not Provided Information Not Provided Consultant FTEs: 0.06 Staff FTEs: 0.22 Application V: MOTOR POOL GASBOY Program or Sub-Program: Fleet Management Description of Application Function: Desktop based software to control fuel pricing from supplier. o Platform/Host: o Operating System: o Database: PC Win2K Information Not Provided Annual Volume: Unit of Measure: FY 2006 $11,083 Information Not Provided Information Not Provided Consultant FTEs: 0.02 Staff FTEs: 0.1 Application W: MV1 Program or Sub-Program: Fleet Management Description of Application Function: Web application to provide online tracking of authorization and usage of State vehicles. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2006 Expenditures: $31,470 Information Not Provided Information Not Provided Consultant FTEs: 0.03 Staff FTEs: 0.36 Application X: MY INVENTORY Program or Sub-Program: Administration Description of Application Function: Employee assigned inventory o Platform/Host: o Operating System: o Database: Solaris Unix Oracle 42 Georgia Department of Administrative Services Annual Volume: Unit of Measure: FY 2006 $9,430 Information Not Provided Information Not Provided Consultant FTEs: 0.03 Staff FTEs: 0.03 Application Y: OASIS Program or Sub-Program: Risk Management Description of Application Function: Custom coded claims management system. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2006 $194,430 Information Not Provided Information Not Provided Consultant FTEs: 0.32 Staff FTEs: 1.86 Application Z: PROCUREMENT REGISTRY Program or Sub-Program: State Purchasing Description of Application Function: Statewide procurement/purchasing for all commodities except IT related procurements. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2006 $106,063 Information Not Provided Information Not Provided Consultant FTEs: 0.17 Staff FTEs: 1.03 Application AB: PROPERTY INVENTORY Program or Sub-Program: State Purchasing Description of Application Function: Program written to track and monitor state property. o Platform/Host: Sun 43 Georgia Department of Administrative Services o Operating System: Unix o Database: Oracle Annual Volume: Unit of Measure: FY 2006 $36,084 Information Not Provided Information Not Provided Consultant FTEs: 0.09 Staff FTEs: 0.24 Application AC: RAMS Program or Sub-Program: Risk Management Description of Application Function: Enables users to create their own Risk Management Reports. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2006 $12,980 Information Not Provided Information Not Provided Consultant FTEs: 0.01 Staff FTEs: 0.17 Application AD: RAPID COPY SERVICES Program or Sub-Program: Mail & Courier Description of Application Function: Provides document reproduction/printing options for state entities. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $13,932 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.02 0.14 Application AE: REPORT MY DRIVING Program or Sub-Program: Fleet Management Description of Application Function: An online tool for use in reporting positive or negative incidents involving the use of state of Georgia government vehicles. 44 Georgia Department of Administrative Services o Platform/Host: o Operating System: o Database: Apps Server/Host Unix/Quickbase Oracle/Host Annual Volume: Unit of Measure: FY 2006 $14,520 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0.21 Application AF: REVERSE AUCTION Program or Sub-Program: State Purchasing Description of Application Function: Online reverse bidding for state services and goods. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2006 $24,350 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.02 0.3 Application AG: STATEWIDE CONTRACTS Program or Sub-Program: State Purchasing Description of Application Function: Establishes competitive statewide contracts for a wide variety of products, services, and equipment. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2006 $11,047 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.02 0.01 Application AH: RESERVE A CAR / RESERVATION CANCELATION Program or Sub-Program: Fleet Management 45 Georgia Department of Administrative Services Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Apps Server UNIX Oracle Annual Volume: Unit of Measure: FY 2006 $8,621 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.02 0.07 Application AI: SURPLUS (FOXPRO) Program or Sub-Program: Surplus Property Description of Application Function: Statewide asset/property redistribution of surplused property. o Platform/Host: o Operating System: o Database: PC Win2K FoxPro Annual Volume: Unit of Measure: FY 2006 $29,081 Information Not Provided Information Not Provided Consultant FTEs: 0.13 Staff FTEs: 0.03 Application AJ: SURPLUS PROPERTY Program or Sub-Program: Information Not Provided Description of Application Function: Capture and manage internet sales transactions. o Platform/Host: o Operating System: o Database: ASP Quickbase Host Annual Volume: Unit of Measure: FY 2006 $59,301 Information Not Provided Information Not Provided Consultant FTEs: 0.17 Staff FTEs: 0.35 46 Georgia Department of Administrative Services Application AK: VEHICLE INVENTORY SYSTEM Program or Sub-Program: Fleet Management Description of Application Function: Program written to track and monitor state vehicles. o Platform/Host: o Operating System: o Database: AS 400 OS400 DB2 Annual Volume: Unit of Measure: FY 2006 $28,671 Information Not Provided Information Not Provided Consultant FTEs: 0.01 Staff FTEs: 0.4 Application AL: VENDOR REGISTRY Program or Sub-Program: State Purchasing Description of Application Function: Web application to register all vendors doing business with the State of Georgia. o Platform/Host: o Operating System: o Database: Sun Unix Oracle Annual Volume: Unit of Measure: FY 2006 $49,573 Information Not Provided Information Not Provided Consultant FTEs: 0.04 Staff FTEs: 0.61 Application AM: VEHICLE RENTAL COST COMPARISON Program or Sub-Program: State Purchasing Description of Application Function: Motor Pool web-based online Vehicle Rental Costs Comparison; Motor Pool; Private; & personal vehicle usages. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: Information Not Provided Information Not Provided 47 Georgia Department of Administrative Services FY 2006 $8,671 Consultant FTEs: 0.02 Staff FTEs: 0.07 Application AN: RMS SECURED POLICIES Program or Sub-Program: Risk Management Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Unit of Measure: FY 2006 $5,230 Information Not Provided Information Not Provided Consultant FTEs: 0.01 Staff FTEs: 0.05 Application AO: QED (TRASURY) Program or Sub-Program: Treasury & Fiscal Services Description of Application Function: System to track revenues and investments. o Platform/Host: o Operating System: o Database: Sun/Solaris Unix Proprietary Annual Volume: Unit of Measure: FY 2006 $103,163 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 1 Application AP: PEOPLESOFT APP INTERFACE SUPPORT Program or Sub-Program: Administration Description of Application Function: Billing data in upload format for PeopleSoft. o Platform/Host: o Operating System: o Database: Apps Server Unix Oracle Annual Volume: Information Not Provided 48 Georgia Department of Administrative Services Unit of Measure: FY 2006 $20,617 Information Not Provided Consultant FTEs: 0.07 Staff FTEs: 0.09 Application AQ: MY PAY STUB Program or Sub-Program: Administration Description of Application Function: Employee pay check detail. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2006 $2,277 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.03 Application AR: MY W-2 Program or Sub-Program: Administration Description of Application Function: Employee W-2 Information. o Platform/Host: o Operating System: o Database: Solaris Unix Oracle Annual Volume: Unit of Measure: FY 2006 $5,138 Information Not Provided Information Not Provided Consultant FTEs: 0.01 Staff FTEs: 0.03 49 Georgia Department of Administrative Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Dell OptiPlex GX1/GX240/GX260/GX280 Dell Latitude/NEC Cisco Cisco Pix HP HP 1100/1200/1300/2100 HP HP Scanjet Monitors (CRT) QUANTITY 363 41 33 33 6 36 202 2 23 338 1,077 Capitalized Asset Value of IT Equipment: $1,259,423 General Age and Condition of Equipment: Description of condition. Most equipment is 1-3 years old and in good to like-new condition. Several workstations are passed warranty but retained for business needs. 50 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Building Authority Georgia Building Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Building Authority will set the standard in state property and facility management. Using trained and professional staff, these services for state agencies, state employees and the citizens of Georgia will be delivered in a responsive and timely manner and by means of the most efficient and cost effective methods of financing and administration. Agency Mission The Georgia Building Authority, to ensure the safety and longevity (long life) of its properties and facilities, is committed to providing the highest quality of comprehensive management services for state agencies, state employees and the citizens of Georgia in the most efficient and cost effective manner. Agency Strategic Goals Promote customer satisfaction through quality services. Maximize revenues through new opportunities and continue to reduce costs.. Promote a high quality work environment. 51 Georgia Building Authority Agency IT Projects PROJECT A: Windows Conversion Project Description and Benefit: Upgrade all servers to Windows2003 and convert Novell servers to Windows. Convert Groupwise to Exchange. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 RFP not needed Planning/Analysis/Design High $50,000 State Funds $50,000 Federal/Other Funds $0 PROJECT B: Voice over IP Phone system Project Description and Benefit: Will allow for GBA to control our phone system better and be able to move departments in a timely manner. This will eliminate the need to have to wait 30 days to have phones hooked up or moved. Also it will help lower the cost of our monthly bill plus will eliminate the need to have to pay a service call amount of $32.50 for every issue that may need to be addressed with the current phone system. The Telephones that use the VoIP are cheaper than the ones we have to buy now. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $170,000 Planning/Analysis/Design Medium $170,000 State Funds $170,000 Federal/Other Funds $0 PROJECT C: Integration Aloha and Eatec Project Description and Benefit: Integrate the POS and Inventory systems in the Cafeterias. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design High $10,000 State Funds $Not Provided Federal/Other Funds $Not Provided 52 Georgia Building Authority PROJECT D: CMMS Part II Project Description and Benefit: This would allow for the maintenance crews to have access to the CMMS system while out in the field. (i.e. Work-orders, manual, & CAD drawings) Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $40,000 RFP Not Needed - Planning/Analysis/Design Medium $40,000 State Funds Federal/Other Funds $40,000 $0 Agency Major IT Accomplishments Access Control Installing new Access control System and a Matrix that ties in alarms from around Capitol Hill into one place. CCTV Installing new recording system for cameras around Capitol Hill. CMMS Installed a prevenative maintenance and work-order program for buildings on Capitol Hill. FacilCAD Program to convert AutoCAD drawings into a program that can cover space so you can see what how much space can be rented or what might be wasted. Disaster Recovery Setup a Disaster Recovery system off sight that backs up critical data. Parking Garage Rollup doors Install card readers so that garage doors can be opened after hours. Blackberry Enterprise Server Allows GBA to use email, radio, and cellular all from one application. 53 Georgia Building Authority Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 124,604 9,37 7 12,97 1 17 ,694 164,646 3,199 3,199 - 54 Georgia Building Authority Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 4 5,04 6 7 ,851 29,002 147 14 ,59 1 87 ,7 07 184,344 2 5,12 0 25,120 136,27 5 981 7 ,105 13 ,2 58 9 5,853 6,7 7 6 260,249 2 85 ,3 69 55 Georgia Building Authority Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 637 ,558 637 ,558 3.0 1.0 56 Georgia Building Authority Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Solom on Eatec Mc Gan n Fleetw ise FireWall 1NG Norton Antiv irus Backu Exec Al oh a Nov ell Tim berLine Blackberry Enterprise` Maxim o (Under Warranty ) FaciliCAD(Under Warranty ) Am anoNet (Under Warranty until Oct. 2 006 ) Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0.97 0.10 0.40 0.01 0.02 0.02 0.00 0.03 0.02 0.01 0.00 0.03 0.10 0.40 0.03 0.10 0.02 0.04 0.03 0.55 0.05 0.01 9 0,52 9 2 5,54 5 85,19 8 5,84 7 14,034 5, 1 0 8 6 ,586 6,389 92,37 1 3,031 212 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 1.00 1 2.00 1 3 3 3 4 ,850 302,7 09 6 3 7 ,559 57 Georgia Building Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: SOLOMON Program or Sub-Program: Description of Application Function: Accounting financial application. o Platform/Host: o Operating System: o Database: Windows Windows 2000 SQL (structured query language) Annual Volume: Unit of Measure: FY 2006 $90,529 # Licensed users Licensed Users Consultant FTEs: ..97 Staff FTEs: .03 Application B: EATEC Program or Sub-Program: Description of Application Function: Food inventory tracking application for banquets and cafeterias. o Platform/Host: o Operating System: o Database: Windows Windows 2000 SQL (structured query language) Annual Volume: Unit of Measure: FY 2006 $25,545 Annual Food Inventory Daily Food Inventory Consultant FTEs: .1 Staff FTEs: .1 Application C: MCGANN Program or Sub-Program: Description of Application Function: Controls parking garage gates and monitors all parking customers. o Platform/Host: o Operating System: o Database: Windows Windows 2000 SQL (structured query language) Annual Volume: Annual Gate entry/exits 58 Georgia Building Authority Unit of Measure: FY 2006 $85,198 Daily gate entries/exits Consultant FTEs: .4 Staff FTEs: .4 Application D: FLEET WISE Program or Sub-Program: Description of Application Function: Vehicle management application for motor pool o Platform/Host: o Operating System: o Database: Windows Windows 2000 SQL Annual Volume: Unit of Measure: FY 2006 $5,847 Annual Fleet Maintenance Daily Fleet Maintenance Consultant FTEs: .01 Staff FTEs: .03 Application E: FIRE WALL 1NG Program or Sub-Program: Description of Application Function: Firewall protection. o Platform/Host: o Operating System: o Database: Linux Linux N/A Annual Volume: Unit of Measure: FY 2006 $14,034 Information Not Provided Information Not Provided Consultant FTEs: .02 Staff FTEs: .1 Application F: NORTON ANTIVIRUS Program or Sub-Program: Description of Application Function: Antivirus Application o Platform/Host: o Operating System: o Database: Windows Win2000 N/A Annual Volume: Information Not Provided 59 Georgia Building Authority Unit of Measure: FY 2006 $5,108 Information Not Provided Consultant FTEs: .02 Staff FTEs: .02 Application G: BACKUP EXEC Program or Sub-Program: Description of Application Function: Data Backup Application o Platform/Host: o Operating System: o Database: Windows Windows 2000 Information Not Provided Annual Volume: Unit of Measure: FY 2006 $6,586 Annual Backup Daily Backup Consultant FTEs: 0 Staff FTEs: .04 Application H: NOVELL (NETWORK MGT, E-MAIL) Program or Sub-Program: Description of Application Function: Network management application. o Platform/Host: o Operating System: o Database: N/A Netware 6 N/A Annual Volume: Unit of Measure: FY 2006 $92,371 Annual E-mails, etc. Daily E-mails, etc. Consultant FTEs: .02 Staff FTEs: .55 Application I: ALOHA Program or Sub-Program: Description of Application Function: Point of sale application use in Twin Towers & LeGril Cafeterias o Platform/Host: o Operating System: o Database: Windows Windows 2000 Information Not Provided Annual Volume: Annual Food Sales Receipts 60 Georgia Building Authority Unit of Measure: FY 2006 $6,389 Daily Food Sales Receipts Consultant FTEs: .03 Staff FTEs: .03 Application J: TIMBERLINE Program or Sub-Program: Description of Application Function: Construction Projects o Platform/Host: o Operating System: o Database: Windows Windows 2000 Information Not Provided Annual Volume: Unit of Measure: FY 2006 $3,031 Information Not Provided Information Not Provided Consultant FTEs: .01 Staff FTEs: .05 Application K: BLACKBERRY ENTERPRISE Program or Sub-Program: Description of Application Function: Network Analyzer o Platform/Host: o Operating System: o Database: Windows Windows 2000 Information Not Provided Annual Volume: Unit of Measure: FY 2006 $212 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: .01 61 Georgia Building Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners DESCRIPTION Dell/HP Dell/HP Dell/Hewlett Packard Cisco, Cisco Wireless Routers (3) 3com Firewall 1 NG HP LaserJets/Xerox HP LaserJets HP Cannon/HP QUANTITY 170 5 13 4 10 1 26 22 1 4 Capitalized Asset Value of IT Equipment: $253,785 General Age and Condition of Equipment: Description of condition. Desktops 1-3 yrs. (Condition Good), Laptops 1-6 yrs.(Condition Good), Router 7 yrs. (Condition Good), Switches 1-7 yrs. (Condition Good), Firewall 2 yr (Condition Good), Printers 1-9 yrs. (Condition Good) 62 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department Of Agriculture Georgia Department of Agriculture Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A model Department of Agriculture with highly motivated empowered employees leveraging technology to best protect our citizens and best promote Georgia agriculture and agribusiness. Agency Mission The mission of the Georgia Department of Agriculture is to provide excellence in services and regulatory functions, to protect and promote agriculture and consumer interests and to ensure an abundance of safe food and fiber for Georgia, America and the world by using state-of-the-art technology and a professional workforce. Agency Strategic Goals The Department will ensure fairness and price discovery in the market-place. The Department will develop mechanisms to prevent, prepare for, mitigate, respond to and recover from emergencies and/or disasters affecting Georgia agricultural products and regulated industries. The Department will increase sales and market penetration of Georgia agricultural products in domestic and international. The Department will ensure all regulated entities obtain the required licenses, certifications, registrations. The Department will have the resources necessary to perform its business functions. The Department will ensure a safe, wholesome and properly labeled food supply for consumers. The Department will ensure Georgia's regulated consumer and agricultural products and services will meet legal requirements. The Department will ensure the accuracy of all measuring devices used for commerce. The Department will reduce the risk of diseases among and from livestock, poultry and companion animal operations. The Department will ensure companion animals and equine are protected from abuse and neglect. 63 Georgia Department of Agriculture The Department will better educate and inform Georgia agribusiness and private citizens. The Department will deliver its services to its customers in the most effective and efficient manner. 64 Georgia Department of Agriculture Agency IT Projects PROJECT A: Food Safety Field System Automation Project Description and Benefit: Food safety inspectors currently use paper forms to complete inspections. Completed forms are sent to field offices to be keypunched into a reporting system. This is a cumbersome, inefficient process, and information is not received from the field staff in a timely fashion. Also, when the USDA changes the model inspection template, new forms must be reproduced and distributed to the field personnel. By automating the process inspectors would be able to complete inspections more quickly, and processes could be designed in to automatically ensure that all prescribed steps are followed. In addition, reports could be generated in a more timely fashion that would enable program management to spot trends and possible health risks to the populations. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Will Not Need RFP High $354,461+$300,000/4yr hardware replace State Funds $0 Federal/Other Funds $0 PROJECT B: Weights Inspection Field Automation System Project Description and Benefit: Current inspection process is accomplished using paper forms that are sent to a central location for manual entry into a data collection application. This process is inefficient and has many opportunities for transcription errors. Inspectors in this program also need computer equipment to allow them to be cross-trained to perform other field inspections performed by the Department. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Will Need RFP High $152,775 + $12,500 annual maintenance + $$81,000/ 4yrs hardware replace State Funds $0 Federal/Other Funds $0 PROJECT C: Animal Protection Field Automation Project Description and Benefit: Improved management and reporting of inspector activities. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $34,508 Complete/Maintenance High $400,000 State Funds $34,508 Federal/Other Funds $0 65 Georgia Department of Agriculture PROJECT D: Fuel Field Automation Project Description and Benefit: Implementation of COTS application to replace manual processes in order to improve management and reporting of inspector activities. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $8,120 Construction/Maintenance Medium $205,847 + $12,000 annual maintenance State Funds Federal/Other Funds $8,120 $0 PROJECT E: Equine Field Automation Project Description and Benefit: Improved management and reporting of inspector activities. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design Medium To Be Determined State Funds Federal/Other Funds $0 $0 PROJECT F: Ecotton Project Description and Benefit: Improved ability of auditors to reconcile inventory and sales data. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Complete/Maintenance Medium $1,200 annually State Funds $0 Federal/Other Funds $0 PROJECT G: Pesticides Automation Project Description and Benefit: To more efficiently use technology, automation of data entry and data retrieval/manipulation, and to reduce dependencies on outside vendors for Pesticides licensing. Project Status Project Priority Lifetime Cost of Project Planning/Analysis/Design Information Not Provided To Be Determined 66 Georgia Department of Agriculture FY 2006 Total Funding $0 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Animal Protection Field Pilot Demonstrated value of full involvement by the business process owners in the successful implementation of an IT project. 67 Georgia Department of Agriculture Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 615000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 6 2 7 000 Other Operating Expense Tot al Expendit ures 6 3 2 ,586 - 2 ,850 46,124 65,7 58 89,827 1,100 1,17 9 2,499 841,923 92 52 ,2 86 5,2 7 9 31,495 22,843 844 417 10,7 32 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES 123,988 314 - 68 Georgia Department of Agriculture Expenditures by Sub Class (continued) A ccount / Subclass Descript ion 616000 Equipm ent Not on Inv entory 619000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 614000 Com puter Supplies 615000 Repairs& Maintenance 616000 Equipm ent Not on Inv entory 619000 Com puter Rentsother than Real Estate 651000 Com puter Per Diem andFees 653 000 Com puter Contracts 661000 GTA Com puter Billings 662 000 Com puter Other 663 000 Com puter Software 7 13 000 Capital Lease - Principle 7 14000 Capital Lease - Interest 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 67 1001 Data Fram e Relay - GTA Billings 67 1002 Data Wire/Cable - GTA Billings 67 1003 Data Net - GTA Billings 67 1050 Data - Other Data Telecommunications Subtotal 67 2 001 Other Telecom m - Local Serv ice - GTA Billing 67 2 002 Other Telecom m - Network - GTA Billing 67 2 003 Other Telecom m - Long Distance - GTA Billing 67 2 004 Other Telecom m - Voice Mail - GTA Billing 67 2 005 Other Telecom m - Pagers- GTA Billing 67 2 006 Other Telecom m - Radio - GTA Billing 67 2 019 Other Telecom m - Cellular 67 2 02 0 Other Telecom m 67 2 050 Other Telcom m - GTA Sv csfor Resale - Local 67 2 051 Other Tele-GTA Sv csResale - Long Distance 67 2 052 Other Telecom m - Serv icesfor Resale - Paging Other Telcommunications Subtotal 307 TELECOMMUNICATIONS TOTAL Tot a l Ex pendit ures 271 19,219 59 6 , 9 4 4 3 2 8,058 13,015 166,090 7 51,3 54 137 ,7 08 2,012,659 7 2,365 69,698 3,395 7 3,093 159,7 99 85 12 ,599 27 ,3 21 57 6 2,7 7 2 2 53 ,186 456,338 529,431 69 Georgia Department of Agriculture Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 3 ,5 80 ,680 3,382,131 180,628 17 ,921 17 .0 - 70 Georgia Department of Agriculture Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Weights Field Sy stem Eq uine Field Sy stem Fo o d Safety Field Sy stem ECo tto n Fuel FieldSy stem LIMS Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures 0 0 115,04 7 0 0 4 2 ,853 0 0 820,7 80 0 0 2,400 0 0 14,396 0 0 19,000 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 1,014,47 6 0 0 2 ,56 6 ,2 04 0 17 3 ,580,680 0 17 71 Georgia Department of Agriculture Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: WEIGHTS FIELD SYSTEM Program or Sub-Program: Fuel and Measures Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $115,047 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 Application B: EQUINE FIELD SYSTEM Program or Sub-Program: Equine Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $42,853 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 Application C: FOOD SAFETY FIELD SYSTEM Program or Sub-Program: Food Safety Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided 72 Georgia Department of Agriculture Annual Volume: Unit of Measure: FY 2006 $820,780 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 Application D: ECOTTON Program or Sub-Program: Warehouse Description of Application Function: Improved ability of auditors to reconcile inventory and sales data o Platform/Host: o Operating System: o Database: PC Windows Information Not Provided Annual Volume: Unit of Measure: FY 2006 $2,400 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 Application E: FUEL FIELD SYSTEM Program or Sub-Program: Fuel & Measures Description of Application Function: Improved management and reporting of inspector activities o Platform/Host: o Operating System: o Database: Tablet PC Windows Access Annual Volume: Unit of Measure: FY 2006 $14,396 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 Application F: LIMS Program or Sub-Program: Seed regulation and laboratories Description of Application Function: Improved tracking and reporting of laboratory samples o Platform/Host: o Operating System: o Database: Intel Windows Oracle 73 Georgia Department of Agriculture Annual Volume: Unit of Measure: FY 2006 $19,000 Information Not Provided (INP) Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0 0 74 Georgia Department of Agriculture Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Both desktops and laptops Scanners Tablet PCs QUANTITY 453 44 497 Capitalized Asset Value of IT Equipment: $109,118 General Age and Condition of Equipment: Description of condition. Average age of equipment is 4 years. General condition is fair. 40% of PCs need to be replaced. 75 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Banking & Finance Georgia Department of Banking & Finance Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department will provide a progressive, safe and sound regulatory environment where financial service providers can efficiently and responsibly deliver a broad range of products and services, responsive to the economic needs of Georgia. Agency Mission The Department of Banking and Finance will promote the availability of safe, sound and competitive financial services through responsive, high quality regulation and supervision and the protection of the interest of consumers. Agency Strategic Goals Ensure Fair and Progressive Regulation of Financial Institutions and Other Licenses under our Jurisdiction. Improve Communication and Service Delivery to be More Responsive to the Needs of our Customers. Maintain the Viability and Enhance the Value of State-Chartered Institutions in a Global Financial Services Environment. Monitor Emerging Issues and Risks and Respond as Necessary to Changes which may Impact our Supervisory Role and Responsibility. Foster a Culture Which Emphasizes Communication between Management and Staff, Teamwork, and Empowerment of Employees. Acquire and Retain Quality Employees and Maximize the Effectiveness and Efficiency of our Human Resources. 76 Georgia Department of Banking & Finance Agency IT Projects PROJECT A: VOIP Project Description and Benefit: The VOIP project will replace the aged phone system, upgrade the network circuits in our field offices and get all of our employees on a single telephony and computer network system by leveraging the existing system in the main office. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding Information Not Provided Construction/Implementation High $170,000 State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT B: Credit Card Acceptance Project Description and Benefit: We can now accept Visa, MasterCard, Amex and Discover for online fee payment for our licensees. This accomplishment will speed up the application process for our customers. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding Information Not Provided Complete/Maintenance High Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT C: E-Commerce Initiative Project Description and Benefit: With new applications being added monthly, our licensees now have the capability of applying, make address changes and payments online, reducing time and paperwork Project Status Complete/Maintenance Project Priority High Lifetime Cost of Project Information Not Provided FY 2006 Total Funding Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT D: Secure Email Project Project Description and Benefit: Using the Zix VPM product our licensees and colleagues can securely communicate with The Department via an encrypted messaging system. 77 Georgia Department of Banking & Finance Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding Information Not Provided Complete/Maintenance High Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided Agency Major IT Accomplishments 78 Georgia Department of Banking & Finance Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 229,012 17 ,405 24,27 5 38,27 5 308,967 1,629 894 334 440 124 30 6,434 9,885 6,324 - 79 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 1,315 7 0,881 116,693 188,889 9,966 - - 80 Georgia Department of Banking & Finance Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 389 389 - 524,420 524,420 3.0 81 Georgia Department of Banking & Finance Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not A pplicable Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 52 4 ,4 2 0 3 524,420 3 82 Georgia Department of Banking & Finance Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 83 Georgia Department of Banking & Finance Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners DESCRIPTION Compaq/HP Gateway, Dell, HP/Compaq HP/Compaq, Dell Cisco 1800 Nortel 350T/Passport 8600/Acellar 1100 Watchguard Technology HP Various Models, Canon MFP HP, Lexmark, Kyocera Canon, Fujitsu, HP QUANTITY 50 80 25 1 8 9 40 124 25 Wireless Devices Blackberry 12 Capitalized Asset Value of IT Equipment: $98,500 General Age and Condition of Equipment: Description of condition. 3-7 yrs old Total 374 84 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Community Affairs Georgia Department of Community Affairs Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department will continue to be a leader in the State in the development and implementation of strategies that improve the quality of life in Georgia communities through local and regional planning, community and economic development programs, the availability of affordable housing, and building local leadership capabilities. This vision will be accomplished by providing training, education, information, and financial and technical assistance. Agency Mission The Georgia Department of Community Affairs creates opportunities to improve the quality of life for Georgia citizens by: fostering partnerships with the federal, State, and local governments and with the private sector; understanding a community's challenge and opportunities; working to develop locallydriven solutions; and bringing resources to the table. Agency Strategic Goals DCA will increase the opportunities available to secure decent, safe, and affordable housing. DCA will assist in achieving local and regional initiatives which promotes job creation, growth, investment, and the development of safe and healthy communities. DCA will enhance leadership capacity at both the regional and local levels. DCA will attract, retain, and train a competent workforce. Agency IT Projects PROJECT A: Pilot Implementation of Document Management System 85 Georgia Department of Community Affairs Project Description and Benefit: We are considering expanding the use of our records management software (TRIM) to encompass full document management for the agency. We will begin testing of the software in our HR department and if it performs well, roll it out to the other parts of the agency. The system will allow for better management of important documents and assist with digitizing paper records that are vulnerable in the event of a disaster. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design High $67,500 State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT B: Electronic Imaging and Storage of mortgage files for the Section 8 Rental Assistance Program. Project Description and Benefit: This project will create added efficiencies as the thousands of pieces of paper we currently have, which are subject to being lost, misplaced and/or misfiled. If we had to use offsite storage options, we would incur inefficient time delays. This project is under consideration for merger with the above document management project. Therefore, we have not calculated a project cost since it may be rolled in with the above project. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design Information Not Provided $Not Calculated State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT C: Tablet PC Implementation Project Description and Benefit: Will allow home inspectors in the Section 8 Program to input forms directly using Tablet thus making the inspection process much more efficient. This project is currently on hold and under review to decide whether it will be fully implemented. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $12,000 Planning/Analysis/Design Medium $215,000 State Funds $0 Federal/Other Funds $12,000 86 Georgia Department of Community Affairs PROJECT D: Storage Area Network Deployment Project Description and Benefit: The deployment of a SAN will support various other IT initiatives such as improved backup and redundancy of data for disaster recovery, provide additional needed storage space for our file server that is reaching capacity, and provide additional storage space for our electronic records management initiative mentioned above. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $77,642 Planning/Analysis/Design High $80,000 State Funds Federal/Other Funds $0 $77,642 PROJECT E: Strohl's Business Impact Analysis Software Project Description and Benefit: To assist the department with our disaster recovery and business continuity planning, we purchased the Business Impact Analysis software from Strohl's. This software will give us a head start in creating our agency plans that will be entered into the LDRPS system made available by GTA. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $15,000 Planning/Analysis/Design High $20,000 State Funds Federal/Other Funds $0 $15,000 Agency Major IT Accomplishments 87 Georgia Department of Community Affairs Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 615000 Repairs& Maintenance 616000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 62 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 649,17 8 99 46,7 3 2 67 ,065 92,197 855,27 1 118 93 ,67 1 65,3 3 7 (9 9 5) 106 9,37 9 167 ,616 8,607 - 88 Georgia Department of Community Affairs Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Software 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - (8,12 5) (5,7 2 5) 113,666 2 82 ,57 3 16 5,7 89 548,17 8 68,942 99,848 333 100,181 2 2 0,153 793 23,993 6,37 9 4,821 6 5,04 8 111,7 81 432,968 533,149 89 Georgia Department of Community Affairs Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 2,181,7 63 295,508 1,514,7 38 37 1,517 14.0 - 90 Georgia Department of Community Affairs Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion M odern Software Technology (M ST) Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures 0 1.1 290,266 Application Oriented Design (AOD) 0 1.1 346,596 Loan Servicingand AccountingM anagement System(LSAM S) 0 1.1 130,769 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 7 67 ,631 0 3.3 1,414,132 0 10.7 2,181,7 63 0 14 91 Georgia Department of Community Affairs Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: MODERN SOFTWARE TECHNOLOGY (MST) Program or Sub-Program: Section 8 Rental Assistance Description of Application Function: System used to process Section 8 rental assistance o Platform/Host: o Operating System: o Database: IBM Series IBM OS Proprietary Software Annual Volume: Unit of Measure: FY 2006 $290,266 86,576 Number of Landlord check processes Consultant FTEs: Staff FTEs: 0 1.1 Application B: APPLICATION ORIENTED DESIGN (AOD) Program or Sub-Program: GHFA Mortgage Programs & GHFA Affordable Housing Description of Application Function: System used to reserve mortgage loans o Platform/Host: o Operating System: o Database: Dell PowerEdge (Agency local server) Windows NT Server Proprietary Software Annual Volume: Unit of Measure: FY 2006 $346,596 1,175 Total number of loans reserved Consultant FTEs: 0 Staff FTEs: 1.1 Application C: LOAN SERVICING AND ACCOUNTING MANAGEMENT SYSTEM (LSAMS Program or Sub-Program: GHFA Mortgage Programs Description of Application Function: Mortgage servicing system o Platform/Host: o Operating System: o Database: AS 400 (Legacy Operating System) IBM OS Proprietary Software 92 Georgia Department of Community Affairs Annual Volume: Unit of Measure: FY 2006 $130,769 6,700 Number of loans serviced Consultant FTEs: 0 Staff FTEs: 1.1 93 Georgia Department of Community Affairs Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Wireless Devices DESCRIPTION QUANTITY 414 205 27 1 28 1 84 20 2 10 162 954 Capitalized Asset Value of IT Equipment: $ 2,745,456 General Age and Condition of Equipment: Description of condition. The majority of equipment is newer technology most 3 years old or less. 94 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Regional Transportation Authority Georgia Regional Transportation Authority Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision GRTA will operate as an open, accountable, efficient and effective public authority. GRTA will operate within a decision-making framework that values public participation. GRTA decisions shall be based upon fact-based analysis that provides the greatest public benefit for the resources invested. GRTA will work for the best interest of the region in cooperation with federal, state, regional and local partners. GRTA will advocate and implement a transportation system that is multi-modal, seamless, and accessible to all. Agency Mission It is the mission of GRTA/Governor's Development Council (GDC) to improve Georgia's mobility, air quality and land use practices. Agency Strategic Goals To develop and maintain transportation partnerships. To expedite construction of transportation improvements. To coordinate, advocate, and implement a regional public transportation system that is multimodal, seamless and accessible to all. To influence the development of the Transportation Improvement Program and the Regional Transportation Plan such that cost-effective projects are selected for implementation. To inform land use decisions to efficiently utilize the existing and planned transportation infrastructure. 95 Agency IT Projects None Reported in FY 2006. Georgia Regional Transportation Authority Agency Major IT Accomplishments None Reported in FY 2006. 96 Georgia Regional Transportation Authority Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 14 5,4 2 8 10,645 15,13 9 2 0,6 51 191,863 8,063 111 29,996 9,7 7 6 144 48,090 - 97 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 29,995 9,7 7 6 5,6 4 7 28,697 1 0 , 1 55 84,27 0 8,961 8,961 22,199 491 3,119 25,809 34,7 7 1 98 Georgia Regional Transportation Authority Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 5,647 5,647 364,640 364,640 - 99 Georgia Regional Transportation Authority Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion No application costsreportedin FY 2 006 . Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 364,640 0 0 364,640 0 0 100 Georgia Regional Transportation Authority Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NO APPLICATION COSTS REPORTED FOR FY 2006. 101 Georgia Regional Transportation Authority Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Scanners Projectors Tape Library Plotters DESCRIPTION HP 8550 Copiers HP 1055CM QUANTITY 12 1 6 3 1 1 24 Capitalized Asset Value of IT Equipment: $ 354,856 General Age and Condition of Equipment: Description of condition. Servers are generally in good condition and less than 5 years old, which concurs with GRTA 5 year replacement cycle for servers. 102 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Community Health Georgia Department of Community Health Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision We will be a national leader for innovative health planning, promotion, programs and services to improve community health. Agency Mission Access to affordable, quality health care in the communities. Responsible health planning and use of health care resources. Healthy behaviors and improved health outcomes. Agency Strategic Goals Medicaid Transformation Consumerism Financial Stability and Integrity of Programs Health Improvement and Disparities Resolution The Uninsured and Community Solutions 103 Georgia Department of Community Health Agency IT Projects PROJECT A: State Health Benefit Plan / Board of Regents Health Plan -- Wellpoint Project Description and Benefit: Provides claims processing and payment systems for the State Health Benefit Plan and the Board of Regents Health Plan. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $49,250,799 Complete/Maintenance High $192,798,569 State Funds $0 Federal/Other Funds $49,250,799 PROJECT B: Pharmacy Benefits Manager (PBM) -- Express Scripts Project Description and Benefit: Provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. It includes concurrent, retrospective and prospective DUR, drug rebate processing, disease management, and assistance in fraud and abuse efforts. The PBM contract is due for re-procurement with a target date of 7/1/05. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $17,804,479 Complete/Maintenance High $65,622,274 State Funds $4,451,120 Federal/Other Funds $13,353,359 PROJECT C: Child Health Insurance Program (CHIP) Enrollment -- DHACS Project Description and Benefit: Provides administrative support to the Department's CHIP program, PeachCare for Kids. The contractor is responsible for eligibility determination, premium collection and customer service for the PeachCare program. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $7,367,531 Complete/Maintenance High $33,808,160 State Funds $2,040,069 Federal/Other Funds $5,327,462 PROJECT D: Decision Support System (DSS), Data Warehouse and Reporting -- Medstat Project Description and Benefit: The DSS accesses a database containing all paid healthcare claims for the Medicaid, SHBP and BORHP. The contractor maintains the 104 Georgia Department of Community Health database and provides the Department with proprietary software used to access the data and perform analysis on the health benefit plans. The integrated system of healthcare cost, utilization, and status data elements is used for planning, evaluation, forecasting and regulation. The reporting system facilitates public access to aggregated non-confidential data and reporting using the internet. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $3,228,163 Complete/Maintenance High $15,406,498 State Funds $807,041 Federal/Other Funds $2,421,122 PROJECT E: Physician's Licensing & GBHC Credentialing System -- LicenseEase Project Description and Benefit: Allows multifaceted tracking of licenses for physicians, physician's assistants, respiratory care professionals, paramedics, cardiac technicians, acupuncturists, and auricular detoxification specialists from issuance to retirement. Also enrolls and provides credentials for GBHC providers. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $35,512 Complete/Maintenance High $392,958 State Funds $35,512 Federal/Other Funds $0 PROJECT F: Georgia DHR Medicaid Eligibility Determination System -- SUCCESS Project Description and Benefit: The DHR eligibility determination system for the food stamp, TANF and Medicaid programs. Information about Medicaid eligibility is provided via systems interface to the DCH MIS system. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided Complete/Maintenance High $323,564,710 State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT G: Behavioral Health System -- APS Project Description and Benefit: Provides utilization management for behavioral/mental health providers through the use of an automated review system. The project involves: authorization request form revision, web application, care management interface, rules for authorization, provider data interchange, creation of documentation for provider training, development of client ID verification model, and management of state reporting requirements. 105 Georgia Department of Community Health This system is NOT maintained by DCH. Lifetime cost of project is unknown. This is a DHR project. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Unknown Information Unknown Information Unknown $Information Unknown State Funds $Unknown Federal/Other Funds $Unknown PROJECT H: SHBP Eligibility -- HPAS Project Description and Benefit: Captures and maintains information related to eligibility, enrollment, and financial activity for SHBP and TRS. The MEMS contract is due for re-procurement in 2004. RFP due 05/28/04. System is now known as HPAS-Health Plan Administration System and replaces MEMS. The project is scheduled to run through June 2008. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,627,950 Complete/Maintenance High $4,800,000 State Funds Federal/Other Funds $1,627,950 $0 PROJECT I: Web-based open enrollment Project Description and Benefit: Two web based open enrollment projects: 1) GTA, on behalf of DCH, operates a web site for retirees and teachers that acts as a MEMS interface; and 2) GMS operates a flexible benefits web site for state employees that includes a health insurance options page that also provides a feed to MEMS. This system is NOT maintained by DCH. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $55,000 Complete/Maintenance Medium $151,582 State Funds $0 Federal/Other Funds $55,000 PROJECT J: PM Tools Project Description and Benefit: A performance management tool used by supervisors to develop performance plans outlining job responsibilities and expectations, to complete mid year reviews to provide feedback to employees on progress, to maintain a diary on positive and negative performance, and to complete end of the year evaluations. 106 Georgia Department of Community Health Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Available Complete/Maintenance Low $Information Not Available State Funds $Not Available Federal/Other Funds $Not Available PROJECT K: MMIS - MHN System Project Description and Benefit: Information system used to maintain eligibility for Medicaid/PeachCare for Kids Members and Medicaid Providers and is used to pay health care claims for Medicaid/PeachCare for Kids eligible Members. Planning is underway for replacement system/vendor to be installed by 7/1/06. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided Agency Major IT Accomplishments 107 Georgia Department of Community Health Chapter 2, Section A - Expenditures by Sub Class Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 2,422,180 4 ,856 17 6,094 248,7 7 1 344,640 4,680 7 ,644 3,208,865 4,899 1 1 , 8 53 4,284,417 337 ,07 6 4 ,2 54 5,57 8 3 0,2 51 4,67 8,328 11,7 36 - 108 Georgia Department of Community Health Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 127 ,998,866 94,243 4 ,57 9 362,416 216,014 128,67 6,118 17 ,7 48 329 21,382 39,459 52 4 ,3 59 201 26,381 998 9,665 9 5,9 18 657 ,522 696,981 109 Georgia Department of Community Health Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 89,087 89,087 (7 1 ,7 95) (7 1,7 95) 137 ,289,320 30,57 3,521 104,999,623 1,019,192 3 5 .3 - 110 Georgia Department of Community Health Chapter 2, Section B - Expenditures by Application Applicat ions: Kronos Descript ion Cognos HPA S - Vitech A CS M eds tat Group-DSS Vers a - Licens eEas e ESI Pharmacy Benefits M anager *Note PBM and Expres s Scripts - contracts are reflected in the Department's line items . ACS . Breakout bas ed on claims cos t (CY2005) - Program Budget data.[ 4.5% PeachCare / 95.5% M edicaid ] Funding match bas e on CM S agreement. Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0 0 4,210 0 0.1 95,000 0 9 1,719,334 0 26 96,852,529 0 0.1 3,899,510 0 0 55,000 0 0.1 20,801,274 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 12 3 ,4 2 6 ,857 0 3 5.3 13,862,463 0 0 137 ,289,320 0 3 5.3 111 Georgia Department of Community Health Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: KRONOS Program or Sub-Program: Personnel Description of Application Function: Time and Attendance Software o Platform/Host: o Operating System: o Database: Windows Windows 2003 SQL Annual Volume: Unit of Measure: FY 2006 $4,210 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application B: COGNOS Program or Sub-Program: Financial Management Description of Application Function: Desktop dashboard too for expenditures o Platform/Host: o Operating System: o Database: Windows Windows 2003 SQL Annual Volume: Unit of Measure: FY 2006 $95,000 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.10 Application C: HPAS - VITECH Program or Sub-Program: State Health Benefit Plan Description of Application Function: Provides eligibility, billing and accounting subsystems the State Health Benefits o Platform/Host: o Operating System: o Database: Windows Windows 2003 Oracle 112 Georgia Department of Community Health Annual Volume: Unit of Measure: FY 2006 $1,719,334 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 9 Application D: ACS Program or Sub-Program: Medicaid / PEACHCARE Description of Application Function: Implementation and operation of the claims processing and payment system for Medicaid, PeachCare, includes HIPPA and Fraud & Abuse components. o Platform/Host: N/A o Operating System: N/A o Database: N/A Annual Volume: Unit of Measure: FY 2006 $96,852,529 40,000,000 Claims per year Consultant FTEs: 0 Staff FTEs: 26 Application E: MEDSTAT GROUP-DSS Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Decision Support System (DSS) for all DCH Plans. Provides agency wide statistical analysis of all Health Plan data for use in budgeting and forecasting. o Platform/Host: o Operating System: o Database: N/A N/A N/A Annual Volume: Unit of Measure: FY 2006 $3,899,510 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0.10 Application F: VERSA - LICENSEEASE Program or Sub-Program: Health Care Regulation & Licensing Description of Application Function: 113 Georgia Department of Community Health Operation of Physician Profiling. Allows multifaceted tracking of licenses of Health professionals, for the Composite Board of Medical Examiners. Also provides credentials for GBHC providers. o Platform/Host: o Operating System: o Database: LAN Windows 2003 Oracle 9i Annual Volume: Unit of Measure: FY 2006 $55,000 20,000 Transactions per year Consultant FTEs: 0 Staff FTEs: 0 Application E: ESI PHARMACY BENEFITS MANAGER Program or Sub-Program: Medicaid / State Health Benefit Plan Description of Application Function: Pharmacy Benefits Manager (PBM) provides pharmacy claims processing for Medicaid, State Health Benefit Plan and the Board of Regents Health Plan. o Platform/Host: N/A o Operating System: N/A o Database: N/A Annual Volume: Unit of Measure: FY 2006 $20,801,274 29,000 Claims Per Year Consultant FTEs: 0 Staff FTEs: 0.10 114 Georgia Department of Community Health Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Digital Projectors DESCRIPTION HP dc5100 Dell Latitiude D810 HP DL360, Dell Hewlett-Packard 4700 Hewlett-Packard LaserJet 1320, HP7200 Hewlett-Packard 800ps Hewlett-Packard Infocus LP70+, Infocus LP640 QUANTITY 64 104 3 3 42 1 3 7 227 Capitalized Asset Value of IT Equipment: $ 418,319.60 General Age and Condition of Equipment: Description of condition. 3 years - good 115 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Corrections Georgia Department of Corrections Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia Department of Corrections is the best corrections system in the nation at protecting citizens from convicted offenders and at providing effective opportunities for the offenders to achieve positive change. We are a leader and partner in making Georgia safer, healthier, better educated, growing, and best managed state. Agency Mission The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia. Agency Strategic Goals Sustaining a values-based organization. Operating safe facilities. Providing effective community supervision of offenders. Securing restitution for victims. Ensuring the well-being of employees. Creating opportunities for restoration to offenders. Partnering with other Public Safety agencies 116 Georgia Department of Corrections Agency IT Projects PROJECT A: Offender Accounting System Replacement Project Description and Benefit: 95% of Corrections' accounting is at high risk for failure, the replacement to the current system will allow for greater functionality. This allows for increased accountability for the offender as well as staff. The current system is server based and therefore the information cannot be shared and accessed by all involved locations and/or divisions. By sharing critical information, it enhances public safety and the safety of our employees. The Probation Division alone has vulnerability if the current system were to fail. The division would be forced to revert to a hand entry, receipt method of collecting approximately 48 million dollars at almost 100 sites. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $850,000 Complete/Maintenance High $850,000 State Funds $850,000 Federal/Other Funds $0 PROJECT B: Scheduling Module Project Description and Benefit: The entire Agency has multi-divisional needs for scheduling. The current environment has stand alone, client server applications on unsupported platforms. A significant risk exists with the current environment. A significant benefit of increased accountability and productivity is anticipated if an enterprise solution within the current web-architecture were implemented. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $900,000 Complete/Maintenance High $900,000 State Funds $900,000 Federal/Other Funds $0 PROJECT C: Ongoing Legacy Systems Replacement Project Description and Benefit: GDC currently has several critical applications that were developed in the 1960s to early 1990s. These legacy applications are now on unsupported databases and operating systems. GDC has for the past four years been in the process of moving all computer systems to modern technologies. Through a thorough analysis of the effected business areas, using new technology platforms, these critical business areas can be provided with new improved systems that will continue to meet the needs of GDC. Project Status Project Priority Planning/Analysis/ Design, Construction/Implementation High 117 Georgia Department of Corrections Lifetime Cost of Project FY 2006 Total Funding $1,300,000 $ 1,300,000 State Funds $1,300,000 Federal/Other Funds $0 PROJECT D: Magic Upgrade Project Description and Benefit: Technical Support Services researched upgrade version of the Help Desk tracking system (Magic) to provide more flexible functionality and increased efficiency to our customers. Additional upgrade purchased in FY'06. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 Complete/Maintenance Medium $50,000 State Funds $50,000 Federal/Other Funds $0 PROJECT E: Dell Remote Access Card (DRAC) Project Description and Benefit: Network Management will be installing and or upgrading the DRAC cards in the servers of the State Prisons and Centers through the Agency's infrastructure. This upgrade will increase the ability of the Network Management to access servers remotely for maintenance, upgrades, and back up functions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $75,000 Complete/Maintenance High $75,000 State Funds $75,000 Federal/Other Funds $0 PROJECT F: Emerging Technology Initiative Project Description and Benefit: The use of emerging technologies such as Linux allows us to design and test an alternative desktop, office suit and server infrastructure, for one or more divisions in our agency. This alternative will be built with open source, vendor and Linux software and thin-client hardware. The potential for lower TCO and reduced licensing cost are the driving factors. Project Status Project Priority Lifetime Cost of Project RFP Not Needed, Planning/Analysis/Design Medium Not Determined 118 Georgia Department of Corrections FY 2006 Total Funding Information Not Provided State Funds Not Provided Federal/Other Funds Not Provided PROJECT G: OTIS to Scribe Interface Project Description and Benefit: The Goal of the OTIS Replacement Project is to leverage targeted "above -and -beyond" funding to complete the SCRIBE modules necessary to replace the functionality contained in the OTIS mainframe environment, while significantly re-engineering supported business processed. This project will migrate all Offender Tracking Information System functions to SCRIBE. The GDC strategic direction for information systems is an end-to-end enterprise corrections system (SCRIBE) that includes administrative, operational, executive, and offender functions. This strategic direction has been successful to date, in that 68% of the initial planned development is complete. Thirty-nine of fifty-seven of the originally planned SCRIBE modules have been developed by Corrections baseline development staff since calendar 2000. Thirty-four are in use; five are in the implementation stage. Development work continues on additional modules. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $5,800,000 RFP Not Needed, Planning/Analysis/Design High $5,800,000 State Funds $5,800,000 Federal/Other Funds $0 PROJECT H: Scribe Keyfile Replacement Project Description and Benefit: This module will leverage existing Scribe Code used in the Scribe Document Management system to create a module for the purpose of imaging and storing personnel related documents. The primary driving force behind this project is the need to replace the existing Keyfile system which is an outdated commercial off the shelf solution that is burdened with version and maintenance issues. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $90,000 Complete/Maintenance Medium $90,000 State Funds $90,000 Federal/Other Funds $0 PROJECT I: Scribe Investigations Tracker Project Description and Benefit: The GDC Office of Investigations and Compliance (OIC) have requested a Scribe module that contains functionality to track investigation activity across the enterprise. Components will include the ability for investigators to share and collaborate on ongoing investigations, document imaging, and evidence tracking. 119 Georgia Department of Corrections Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $80,000 Complete/Maintenance Medium $80,000 State Funds $80,000 Federal/Other Funds $0 PROJECT J: Ombudsman Complaint Tracker Project Description and Benefit: The Office of Investigations and Compliance (OIC) has requested a Scribe module to track the status and resolution of complaints filed by offenders and the public with the GDC Ombudsmans office. The Ombudsmans office is the single point of contact for Offenders and their families to seek resolution to issues. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $60,000 Complete/Maintenance Medium $60,000 State Funds $60,000 Federal/Other Funds $0 PROJECT K: Upgrade of 80 Servers in Probation Division Project Description and Benefit: Technical services staff replaced 80 servers at 80 separate probation offices statewide. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $85,000 RFP Not Needed, Construction/Implementation Medium $85,000 State Funds $85,000 Federal/Other Funds $0 PROJECT L: Upgrade of Desktop Security Project Description and Benefit: 6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti virus software was upgraded from Version 9 to Version 10. Project Status Project Priority Lifetime Cost of Project RFP Not Needed, Planning/Analysis/Design Medium $Unknown 120 Georgia Department of Corrections FY 2006 Total Funding $0 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Offender Accounting System Replacement 95% of Agency accounting is at high risk for failure, the replacement to the current system will allow for greater functionality. This allows for increased accountability for the offender as well as staff. The current system is server based and therefore the information cannot be shared and accessed by all involved locations and/or divisions. By sharing critical information, it enhances public safety and the safety of our employees. The Probation Division alone has is vulnerable if the current system were to fail. The division would be forced to revert to a hand entry, receipt method of collecting approximately 48 million dollars at almost 100 sites Scheduling Module The entire Agency has multi-divisional needs for scheduling. The current environment has stand alone, client server applications on unsupported platforms. A significant risk exists with the current environment. A significant benefit of increased accountability and productivity is anticipated if an enterprise solution within the current web-architecture were implemented. Magic Upgrade Benefit - Technical Support Services researched upgrade version of the Help Desk tracking system (Magic) to provide more flexible functionality and increased efficiency to our customers. Dell Remote Access Card (DRAC) Network Management will be installing and or upgrading the DRAC cards in the servers of the State Prisons and Centers through the Agency's infrastructure. This upgrade will increase the ability of the Network Management to access servers remotely for maintenance, upgrades, and back up functions. Scribe Key Replacement This module will leverage existing Scribe Code used in the Scribe Document Management system to create a module for the purpose of imaging and storing personnel 121 Georgia Department of Corrections related documents. The primary driving force behind this project is the need to replace the existing Keyfile system which is an outdated commercial off the shelf solution that is burdened with version and maintenance issues. Scribe Investigations Tracker The GDC Office of Investigations and Compliance (OIC) has requested a Scribe module that contains functionality to track investigation activity across the enterprise. Components will include the ability for investigators to share and collaborate on ongoing investigations, document imaging, and evidence tracking. Upgrade of Desktop Security 6000 PCs were patched with the latest Microsoft Windows 200 Security Patch. Symantic Anti-virus software was upgraded from Version 9 to Version 10. Upgrade of 80 Servers in Probation Division Technical services staff replaced 80 servers at 80 separate probation offices statewide. 122 Georgia Department of Corrections Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 3 ,7 9 4 ,507 - 27 4,298 3 9 5,582 54 7 ,7 9 2 5 ,012 ,180 54 ,84 4 - 643,842 51,2 6 7 448,7 7 2 225 383 - 12,848 1,212,182 22,37 3 - 123 Georgia Department of Corrections Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Software 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 1,460,964 - 3,7 38,812 9 ,2 54 ,2 2 6 1,016,7 01 369,87 3 15,840,57 5 1,59 8,9 59 54 ,6 87 1,653,647 5,054 ,016 217 27 7 ,408 260,187 229,292 48,407 5,869,526 7 ,523,17 3 124 Georgia Department of Corrections Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 29,610,483 29,593,365 17 ,118 7 0.00 28.00 125 Georgia Department of Corrections Chapter 2, Section B - Expenditures by Application Descript ion Autocall Captiva Care& Custody CARES Contract Tracking COMPAS Data Transfer 500 Death Tracking Escape R ecapt ure Prog ram Farm Project Farm W orks FireH ouse Fleet Anywhere Food Services G arag e Ut ilit y InfoSpan Offender Management System (OMS) Offender Tracking Information System (OTIS) Probation Accounting System (PAS) Rx Pro Scribe Special Operations Log Telecommunications Info Billing Syst. (TIBS) Consult ant FTE's 0.18 0.75 0.67 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.67 0.18 0.18 1.00 1.00 0.67 0.67 1.00 0.18 0.18 Posit ion FTE's 0.41 1.89 1.67 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 0.41 1.67 0.41 0.41 1.80 1.80 1.67 1.67 1.80 0.41 0.41 FY 2006 Expendit ures 31,609 89,908 7 9,919 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 31,609 7 9,919 31,609 31,609 159 ,83 8 159 ,83 8 7 9,919 7 9,919 159 ,83 8 31,609 31,609 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 9.13 18.87 28.0 20.11 49.89 7 0.0 1,363,233 2 8,2 4 7 ,2 50 29,610,483 126 Georgia Department of Corrections Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: AUTOCALL Program or Sub-Program: Admin support - SP Description of Application Function: Used to schedule and track inmate diagnostic activity. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2006 $31,609 22,635 Number of new inmates Consultant FTEs: .18 Staff FTEs: .41 Application B: CAPTIVA Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function: The portal into the GDC intranet. o Platform/Host: o Operating System: o Database: Network/Dell IIS(Internet Information Server)/Windows SQL (Structured Query Language) Annual Volume: Unit of Measure: FY 2006 $89,908 22,119,863 Number of hits to site Consultant FTEs: .75 Staff FTEs: 1.89 Application C: CARE & CUSTODY Program or Sub-Program: Security SP Description of Application Function: Used by GDC's 2 warehouses and Central Office to administer inventory distribution and consumable inventory. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox 127 Georgia Department of Corrections Annual Volume: Unit of Measure: FY 2006 $79,919 > $12,000,000 $ value of inventory items Consultant FTEs: .67 Staff FTEs: 1.67 Application D: CARES Program or Sub-Program: Security - SP Description of Application Function: Used by facilities and centers to administer consumable inventory. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2006 $31,609 90 Number of sites Consultant FTEs: .18 Staff FTEs: .41 Application E: CONTRACT TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Legal Services to track contracts. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2006 $31,609 633 Number of contracts Consultant FTEs: .18 Staff FTEs: .41 Application F: COMPAS Program or Sub-Program: Risk Reduction Description of Application Function: Inmate and probationer risk/needs assessment o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle 128 Georgia Department of Corrections Annual Volume: Unit of Measure: FY 2006 $31,609 7,100 Number of cases managers Consultant FTEs: .18 Staff FTEs: .41 Application G: DATA TRANSFER 500 Program or Sub-Program: Health Description of Application Function: Medtronic Physio-Control software for the Automated External Defibrillators. Used on one computer at each facility (SP, PDC, TC, DC). o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2006 $31,609 29 Number of patient transmission Consultant FTEs: Staff FTEs: .18 .41 Application H: DEATH TRACKING Program or Sub-Program: Admin Overhead Description of Application Function: Used by Facilities Central Office Information Services Unit to track inmate deaths. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2006 $31,609 16 Number of users Consultant FTEs: .18 Staff FTEs: .41 Application I: ESCAPE RECAPTURE PROGRAM Program or Sub-Program: Admin Overhead Description of Application Function: Used by Facilities Central Office and the Communications Center to track escapes. 129 Georgia Department of Corrections o Platform/Host: o Operating System: o Database: Network/Dell MS Access/Windows MS Access Annual Volume: Unit of Measure: FY 2006 $31,609 23 Number of Users Consultant FTEs: .18 Staff FTEs: .41 Application J: FARM PROJECT Program or Sub-Program: Food and Farm Operations Description of Application Function: Used by Farm Services to create management reports. o Platform/Host: o Operating System: o Database: Standalone/Dell MS Access97/Windows MS Access Annual Volume: Unit of Measure: FY 2006 $31,609 7 Number of Users Consultant FTEs: .18 Staff FTEs: .41 Application K: FARM WORKS Program or Sub-Program: Food and Farm Operations Description of Application Function: Farm management software used by Farm Services at each of GDC's eight farms (for crops, labor hours & inventory). o Platform/Host: o Operating System: o Database: Standalone/Dell Vendor Proprietary/Windows Proprietary Annual Volume: Unit of Measure: FY 2006 $31,609 9 Number of sites Consultant FTEs: .18 Staff FTEs: .41 Application L: FIREHOUSE Program or Sub-Program: State Prisons Description of Application Function: 130 Georgia Department of Corrections Used by Fire Services to administer Fire Services Unit. o Platform/Host: o Operating System: o Database: Network/Dell Visual FoxPro/Windows Proprietary Annual Volume: Unit of Measure: FY 2006 $31,609 3,752 Number of fire calls Consultant FTEs: .18 Staff FTEs: .41 Application M: FLEET ANYWHERE Program or Sub-Program: Admin Overhead Description of Application Function: Used by Fleet Management to administer the vehicle fleet. o Platform/Host: o Operating System: o Database: Network/Dell Oracle/Windows Oracle Annual Volume: Unit of Measure: FY 2006 $31,609 1,937 Number of vehicles Consultant FTEs: .18 Staff FTEs: .41 Application N: FOOD SERVICES Program or Sub-Program: Food and Farm Operations, State Prisons Description of Application Function: Used by Food Services and locally at facilities to administer food services and menu management. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) Unisys (database mgt system) Annual Volume: Unit of Measure: FY 2006 $79,919 $44,357,627 Number of meals Consultant FTEs: .67 Application O: GARAGE UTILITY Program or Sub-Program: Admin Overhead Staff FTEs: 1.67 131 Georgia Department of Corrections Description of Application Function: Used by Fleet Services to utilize import file from Fleet Anywhere for the creation of garage reports. o Platform/Host: o Operating System: o Database: Network/Dell MS Access97/Windows MS Access 97 Annual Volume: Unit of Measure: FY 2006 $31,609 1,937 Number of vehicles Consultant FTEs: .18 Staff FTEs: .41 Application P: INFOSPAN Program or Sub-Program: Admin Overhead Description of Application Function: Nations Bank System used to receive purchasing card transactions electronically. o Platform/Host: o Operating System: o Database: Network/Dell PS SQL/Windows SQL (Structured Query Language) Annual Volume: Unit of Measure: FY 2006 $31,609 7 Number of users Consultant FTEs: .18 Staff FTEs: .41 Application Q: OFFENDER MANAGEMENT SYSTEM (OMS) Program or Sub-Program: Offender Management Description of Application Function: Used by all State Prisons and some Centers to locally administer inmates and detainees. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2006 $159,838 999 Number of Users Consultant FTEs: 1 Staff FTEs: 1.8 132 Georgia Department of Corrections Application R: OFFENDER TRACKING INFORMATION SYSTEM (OTIS) Program or Sub-Program: SP, Offender Management Description of Application Function: Primarily used by Facilities and Probation Central Office with some use by local facilities to centrally administer the GDC inmate/probationer population. o Platform/Host: o Operating System: o Database: Mainframe MVS (for legacy programs) DMS Annual Volume: Unit of Measure: FY 2006 $159,838 2,796,000 Number of transactions on the mainframe Consultant FTEs: Staff FTEs: 1 1.8 Application S: PROBATION ACCOUNTING SYSTEM (PAS) Program or Sub-Program: Probation Supervision Description of Application Function: Probation accounting system used by the majority of Probation Offices. o Platform/Host: o Operating System: o Database: Network/Dell Paradox/Windows Paradox Annual Volume: Unit of Measure: FY 2006 $79,919 Over $48,000,000 Funds collected in system Consultant FTEs: .67 Staff FTEs: 1.67 Application T: RX PRO Program or Sub-Program: Health Description of Application Function: Used by HR (medical) Division to track prescriptions and related inmate health information. o Platform/Host: o Operating System: o Database: Network/Dell SQL/Windows SQL Annual Volume: 1,563,668 133 Georgia Department of Corrections Unit of Measure: FY 2006 $79,919 Number of prescriptions filled Consultant FTEs: .67 Staff FTEs: 1.67 Application U: SCRIBE Program or Sub-Program: SP,TC,PDC,PRC,PBC,OM,PS,PDC Description of Application Function: The Statewide Correctional Repository and Information System. Enterprise operational and support system with inmate and business operations information. o Platform/Host: o Operating System: o Database: Network/Sun Oracle/Sun Oracle Annual Volume: Unit of Measure: FY 2006 $159,838 749,352 Number of hits to the site Consultant FTEs: 1 Staff FTEs: 1.8 Application V: SPECIAL OPERATIONS LOG Program or Sub-Program: Admin Overhead Description of Application Function: Investigations tracking for Executive Operations Division. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access Annual Volume: Unit of Measure: FY 2006 $31,609 15 Number of users Consultant FTEs: .18 Staff FTEs: .41 Application W: TELECOMMUNICATIONS INFO BILLING SYSTEM (TIBS) Program or Sub-Program: Admin Overhead Description of Application Function: Telecommunications administration system. o Platform/Host: o Operating System: o Database: Network/Dell MS Access 97/Windows MS Access 134 Georgia Department of Corrections Annual Volume: Unit of Measure: FY 2006 $31,609 $6,458,000 Funds spent in 2006 Consultant FTEs: .18 Staff FTEs: .41 135 Georgia Department of Corrections Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other (various) Wireless Devices DESCRIPTION Various models Camera, copier, projectors, hub, monitor Cell & Link phones, PDA, Pagers (Verizon & GTA) Tablet PCs QUANTITY 7,750 424 500 2 113 1 1,965 3,967 3 123 8,505 614 9 Capitalized Asset Value of IT Equipment: $6,839,763.72 General Age and Condition of Equipment: Description of condition. 23% OIT inventory less than 1 year old. 35% OIT inventory 1 year old. 23% OIT inventory 2 years old. 19% OIT inventory 3 years old or greater. Department has a goal to implement a 3 to 4 year inventory refresh on Desktop PC's depending on annual funding available. 136 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Defense Georgia Department of Defense Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision An organization of excellence dedicated to defend and serve the Nation, State, and Community. Agency Mission The mission of the Georgia Department of Defense is to provide an organized militia (the military force of citizen soldiers required by the Georgia Constitution): Trained, disciplined and motivated to serve, protect, and defend the State of Georgia and the United States. Agency Strategic Goals People: Provide the nation & state with a diverse model citizen/soldier organization; of people, highly motivated, empowered, trained, & resourced; led by leaders who promote a culture of excellence within a framework of DOD's vision of mission/vision/values. Mission Readiness: Provide a professional highly trained, customer oriented organization to execute a wide variety of international, national, state, and local missions. Customers: Provide a culture that motivates employees to exceed customer expectations and promotes our value to customers through efficient operations and good stewardship of resources. Resources: Provide environmentally sensitive facilities, secure technology and state-of-the-art equipment to support people, mission, readiness, and the organization. 137 Agency IT Projects Georgia Department of Defense Agency Major IT Accomplishments 138 Georgia Department of Defense Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures - - 139 Georgia Department of Defense Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 26,7 07 3,685 3,685 9,27 7 10,988 212,311 232,57 6 2 50,011 80,400 29,294 4,429 2 0,7 55 1,195 47 1,300 27 ,201 884,585 1,117 ,161 140 Georgia Department of Defense Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - 1,147 ,553 - 141 Georgia Department of Defense Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 1,14 7 ,553 0 0 1,14 7 ,553 0 0 142 Georgia Department of Defense Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 143 Georgia Department of Defense Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION QUANTITY 53 0 0 Capitalized Asset Value of IT Equipment: $15,000 (reported FY05) General Age and Condition of Equipment: Description of condition. Information Not Provided figures above were reported in FY05. 144 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Driver Services Georgia Department of Driver Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department of Driver Services will be the premier customer service agency in the state.. Agency Mission The mission of the Georgia Department of Driver Services is to continuously be the most customerfocused, results-driven, best managed organization, instilling values that demonstrate "We C.A.R.E.," while ensuring public trust and safeguarding the integrity of our service. Agency Strategic Goals The DDS will provide accurate and timely service for the customers of driver services. The DDS will contribute toward overall improvement in homeland security. The DDS will improve financial services to internal and external customers. The DDS will diversify, retain and improve its workforce. The DDS will encourage environmental stewardship. The DDS will improve legal services to internal and external customers. The DDS IT Division will support the data processing and networking needs of the agency and its external partners and customers. 145 Georgia Department of Driver Services Agency IT Projects PROJECT A: Web based Reservation System Project Description and Benefit: This project will allow for Driving Test reservation to be scheduled via the DDS Website. This will relieve the huge number of incoming phone calls now handled in the Contact Center. There were more than 256,000 reservations made in FY2006. This project will be handled with in-house staff and contract staff. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis & Design High $ 150,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Implementation of New Digitized License System (RFP) Project Description and Benefit: The current digitized license system was installed in 1996 and uses older technology. The new system will be state of the art technology and provide many new security features for GA Driver License and ID card holders. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $20,800 Planning/Analysis/Design High $ 20,400,000 State Funds $20,800 Federal/Other Funds $0 PROJECT C: Georgia Electronic Citation Processing System (GECPS)Phase1 Project Description and Benefit: The goal of this legislation is to encourage Georgia courts to promptly deliver all mandatory and point bearing traffic convictions for all Drivers to DDS within the mandated 10 days of conviction. The project also provides the electronic means to send back to courts all error transactions for correction thus reducing processing costs for the dept. This project was implemented in FY2006, but there is a continued phase in for FY2007 (see Project Name: Georgia Electronic Conviction Processing System (GECPS), Phase II). The rollout of the courts is also being phased in as available. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $56,350 Complete/Maintenance High $ 56,350 State Funds $56,350 Federal/Other Funds $Not Provided 146 Georgia Department of Driver Services PROJECT D: Web Initiatives - establishment of PIN for driver records, request for personal MVR, and address change Project Description and Benefit: Will allow a citizen to establish a PIN for the Dept of Driver Services to allow for personal record access. This will allow an individual to go in and order a personal MVR or renewal of a driver license or ID card. This will establish a secure process for citizens to utilize the web to do DDS business. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $342,075 Complete/Maintenance High $ 342,075 State Funds $342,075 Federal/Other Funds $0 PROJECT E: State to State DL Status and History Inquiry Project Description and Benefit: Provides the ability to inquire and respond to driver license status and history information for any DL, ID or Permit issued in the US or Canada. Currently inquiry is available on Commercial drivers only. This will reduce fraud, improve law enforcement efforts, and improve driver safety. Drivers with fraudulent, cancelled or suspended license in another state will be unable to be licensed in Georgia. Examiners will have immediate access to status and history from any other jurisdiction. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP not needed. Planning/Analysis & Design Medium $ 88,050 State Funds $0 Federal/Other Funds $0 PROJECT F: UNI Upgrade, Rewrite of CDLIS/PDPS Inquiry/Update Modules Project Description and Benefit: UNI upgrade will implement latest version of communication software used to access the national DL database. This will bring all COBOL up to current supported versions. Upgrade to CDLIS/PDPS modules will address many open problem tickets, redesign screen to conform with shop standards, provide more user friendly programs and provide better edits for data being transmitted to and from other states. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $22,500 Complete/Maintenance High $ 22,500 State Funds $22,500 Federal/Other Funds $0 147 Georgia Department of Driver Services PROJECT G: Driver Testing Application Project Description and Benefit: A rewrite of the DL Test application is required to replace a problematic and limited application. To resolve a reoccurring problem, replace current database in Access with SQL Server Database, utilizing replication to synchronize central and local databases. Bring application into conformity with AAMVA and US DOT requirements for Commercial Drivers License Tests. New application will allow centralized administration of tests, test questions and software. Will allow future integration with the Drivers License system . Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $116,000 Complete/Maintenance High $116,000 State Funds $116,000 Federal/Other Funds $0 PROJECT H: Web Application for 3rd Party-Testing Project Description and Benefit: There is now a paper certification issued to students that perform the driving test at a 3rd Party driving school. There is a great need to allow this information to be entered into a system by the school and then uploaded into the driver license system. This would allow the student to come into any center and the information would be available to issue the customer a license. This will enhance the security of the system to prevent fraud in the paper certifications. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 Construction/Implementation High $76,000 State Funds $50,000 Federal/Other Funds $Not Provided PROJECT I: DS23 Form Automation Project Description and Benefit: The driver license application is now a paper process. This information is filled in by the applicant and the examiner must type the information into the system. The automation of this form will allow the customer to data enter the information and the examiner verify the information and eliminate one step in the process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Does Not Meet Business Needs Low $57,000 State Funds $0 Federal/Other Funds $0 148 Georgia Department of Driver Services PROJECT J: ADAP Application for web Project Description and Benefit: Will allow for student scores to be uploaded to the driver license system to ensure the student has met all requirements for first issuance of a license. This will prevent a duplicate process that occurs now. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $52,000 Construction/Implementation High $76,000 State Funds $52,000 Federal/Other Funds $0 PROJECT K: Upgrade All Workstations to Microsoft XP Project Description and Benefit: This project will upgrade all our desktop computers to Microsoft's latest operating system, which will offer more stability, security and compatibility with applications. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $319,803 Complete/Maintenance High $319,803 State Funds $319,803 Federal/Other Funds $0 PROJECT L: Upgrade Wide Area Network to MPLS / DSL Project Description and Benefit: This project will be mandatory to comply with GTA's upgrade of the statewide network. Hopefully our Agency will see increased network capacity for a reduced cost. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $252,984 Complete/Maintenance High $252,984 State Funds $252,984 Federal/Other Funds $0 PROJECT M: Upgrade file storage to a Storage Area Network Project Description and Benefit: This project will provide increased file storage capacity that our Agency needs for digital imaging and file storage. NOTE: This project has been rolled into Project 20, Electronic Document Imaging System (EDIS) and is no longer a separate project 149 Georgia Department of Driver Services Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Decided Not to Pursue - Other High $400,000 State Funds $0 Federal/Other Funds $0 PROJECT N: Driver Training / Joshua's Law Project Description and Benefit: Pursuant to S.B. 226, Joshua's Law, teenage driver's education programs will be implemented statewide by January 1, 2007. DDS will implement the monitoring and evaluate the effectiveness of proposed curriculums statewide. This project will utilize data to evaluate and verify the effectiveness of various teenage driver training programs. The study will include, but not be limited to, comparing the effectiveness of traditional 30/6 driver training programs to various virtual online, home study and computer simulation programs (and combination of thereof) which are being considered for implementation. Study will track the percentage of students completing each course and compare relevant variables (crash data, citations issued, etc.) to young drivers of other programs and young drivers with no previous training. Explore new data management options to audit drivers training program's compliance with state code. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design Medium $150,720 State Funds $0 Federal/Other Funds $0 PROJECT O: Web-based Data Collection for DUI / DDC Risk Reduction Project Description and Benefit: Develop a Web-based application designed specifically to collect DUI offender assessment, enrollment and participation from each Risk Reduction Program (DUI schools). The tracking system will be provided by a third party vendor that will develop the web-based application and host the Web-data collection site. The application is to be a secure web-technology and password protected user log-on. The application, to be developed, will be within the guidelines and goals of the Georgia DUI laws and rules of the DUI Programs. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design Medium $122,400 State Funds $0 Federal/Other Funds $0 150 Georgia Department of Driver Services PROJECT P: Electronic Digital Imaging System (EDIS) Feasibility Study Project Description and Benefit: DDS has no single means of capturing, storing, and accessing document images. Currently, DDS utilizes microfilm, microfiche, and CDs (created from a previous vendor). DDS is in the process of purchasing scanners which will produce microfilm, CDs, and images. The Driver's License (DL) RFP which will be released in the fall of 2006 will include the option for the vendor to provide scanners for collection of verification documents at our Customer Service Centers. DDS desires to bring on board someone with expertise in this area to perform a feasibility study and prepare an RFP so that we can move forward with building a robust agency-wide imaging solution. In the interim, DDS is in the process of preparing a library of all forms used that need to be imaged. Information such as origin, retention period, and frequency of use, size, special features, and index fields are being collected. This information will serve as very useful once the feasibility study begins. Additionally, once the Real ID act goes into effect the Department Of Driver Services will be required to capture and maintain the source identification documentation. This information will be utilized to verify driver identification and further ensure that ineligible drivers are not provided a drivers license. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Construction/Implementation High $171,600 State Funds $0 Federal/Other Funds $0 PROJECT Q: Georgia Electronic Conviction - Processing System (GECPS), Phase II Project Description and Benefit: DDS implemented GECPS (release 1.0) Phase I in July 2005 which allowed Georgia Courts to transmit convictions to DDS electronically. Currently ~450 courts are in production mode of GECPS. GECPS Phase II will include additional data fields, increased size of some data fields, additional functionality, etc. New data fields to be collected include: the NCIC of the law enforcement agency that originally issued the citation, the violation county code, an expanded name field (up to 175 characters), an address unknown flag, additional/expanded accident indicators, a points avoidance indicator, a license disposition code, and court service indicator. Expanded functionality with this release includes: Additional processing enhancements that will also address convictions received for out-of-state drivers including expanding edits for Canada, Mexico, etc, and non-numeric zip codes. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Construction/Implementation High $126,440 State Funds $0 Federal/Other Funds $0 151 Georgia Department of Driver Services PROJECT R: Motor Carrier Safety Improvement Act (MCSIA) Project Description and Benefit: The Commercial Motor Vehicle Safety Act--or CMVSA--was passed in 1998 in an effort to improve highway safety as it related to commercial motor vehicle (CMV) drivers. The Commercial Driver's License Program was created as a result of CMVSA. The Motor Carrier Safety Improvement Act of 1999--or MCSIA--further strengthened the CDL Program through more vehicle and driver inspections and carrier compliance reviews, stronger enforcement, expedited completion of rules, and effective CDL testing, record keeping, and sanctions. The goal of both the CMVSA and MCSIA was to improve highway safety by ensuring that drivers of commercial motor vehicles were qualified to operate those vehicles and to remove unsafe and unqualified drivers from the highways. The Department of Driver Services (DDS) is the agency statutorily recognized as being responsible for the administration of laws and administrative rules related to Commercial Driver's Licensing within the State of Georgia. This includes ensuring that Georgia's overall CDL program is compliant with MCSIA mandates. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $100,000 Construction/Implementation High $150,000 State Funds $100,000 Federal/Other Funds $0 PROJECT S: Uniform Traffic Citation (UTC) Redesign Project Description and Benefit: DDS is in the initial stages of kicking off a short-term project to redesign the current Uniform Traffic Citation (UTC) to include several new federally required fields (ex. fatal accident indicator), improve the layout, and simplify the process of using the UTC for local law enforcement agencies. The DDS will assemble a project task force comprised of representatives of all size state and local law enforcement agencies, prosecutors, courts, and other interested parties that utilize the UTC in processing convictions to the DDS. The team will be charged with redesigning the current UTC so that it incorporates new state and federal required data fields, improves the layout, and improves the processing of the UTC from the law enforcement agencies to DDS. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design Medium $41,400 State Funds $0 Federal/Other Funds $0 PROJECT T: Electronic Document Imaging System (EDIS) Project Description and Benefit: DDS began the planning process with the EDIS Feasibility Study (see project 16) and based upon the outcome of that study will move into the next phase of this project - the actual development and implementation of a document imaging/storage system. The high level goals of this project include: (1) Improving agency 152 Georgia Department of Driver Services services through automation of different programs; (2) Receive and process all traffic convictions within 7 days from the date of disposition; (3) Implement new ways to work smarter, not harder, with new technology; (4) Develop a strategy and plan for digitized storage of documents; and (5) Install a storage area network (SAN) to increase file storage capacity to support digital images. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Needed High $3,836,000 State Funds $0 Federal/Other Funds $0 PROJECT U: Web Based Reservation System - Phase 1 Project Description and Benefit: This project will allow GA drivers to check the status of their Driving Test reservation via the DDS Website. This will relieve a significant portion of the incoming phone calls now handled in the Contact Center and the call handlers can refer drivers to the web site further reducing the amount of time spent on calls. This project will be handled with in-house staff and contract staff. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $57,700 Complete/Maintenance High $57,700 State Funds $57,00 Federal/Other Funds $0 PROJECT V: License Name Match Project Description and Benefit: This project will allow GTA Data Sales to collaborate with the financial industry to provide a driver's license verification process. GTA will receive a revenue stream for each transaction and the financial community will be able to verify that a driver's license produced for identity purposes is valid. This project will be developed with inhouse GTA and DDS staff and contract staff. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $62,400 Complete/Maintenance Low $62,400 State Funds $62,400 Federal/Other Funds $0 PROJECT W: DOE / TAADRA Upgrade - Phase 2 Project Description and Benefit: This project will provide additional field edits and real time feedback to the TAADRA application that processes school suspensions and will 153 Georgia Department of Driver Services improve the quality and integrity of data received from the Department of Education. It will also reduce the amount of time currently spent troubleshooting errors and processing of bad data. This project will be developed with in-house staff and contract staff Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed Low $41,600 State Funds $0 Federal/Other Funds $0 PROJECT X: Digital Image Exchange with AAMVA Project Description and Benefit: This project will enable all driver's license agencies to transmit and exchange driver's license images between jurisdictions which will improve the validate the driver's record and improve the integrity of data and images. Other entities such as law enforcement, courts, and other authorized users will be able to utilize images for other authorized purposes. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed Low $200,000 State Funds $0 Federal/Other Funds $0 PROJECT Y: Auto Renewal Rewrite Project Description and Benefit: This application enables GA drivers to renew their driver's license via the Internet. This project will be hosted on the DDS web site, the benefits of which are 1) better monitoring and application management, 2) ability to easily update and add enhancements, 3) ability to troubleshoot problems, and 4) DDS branding consistency. The current application is on the GTA portal and updates and monitoring are non-existent or require external resources. The new application will be written in a coding language in which DDS has expertise so it will be easier to update. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $5,200 Planning/Analysis/Design High $88,000 State Funds $5,200 Federal/Other Funds $0 PROJECT Z: PDPS / CDLIS Rewrite Project Description and Benefit: This application provides an interface to the AAMVA network that updates centrally stored records for CDL and regular drivers which are shared 154 Georgia Department of Driver Services between driver's license jurisdictions. It also enables DDS operators to modify and manage records and reports. The rewrite will improve processes and add enhancements that will make the application more effective, efficient, user-friendly and functional. This project will be developed by in-house staff and contract staff. A significant portion of the cost for this project has been funded by an FMCSA grant. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $5,200 Planning/Analysis/Design High $273,000 State Funds $5,200 Federal/Other Funds $0 PROJECT AA: Driver's License Issuance Rewrite - Phase 1 Project Description and Benefit: The initial step of the Issuance Rewrite project is to conduct an external analysis to determine the future needs, viability and infrastructure requirements necessary to replace the existing mainframe driver's license system. The existing system is 7 years old and in need of replacement. Continued enhancements and modifications make the application highly vulnerable to failure and results in increased development and troubleshooting time and expense. A feasibility analysis will be conducted to determine the most effective replacement solution that will have a longer lifecycle, improve the ability to respond to industry and legislative changes and meet the needs of the state of Georgia. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Needed High $500,000 State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments 2006 Session of the General Assembly - Law changes Implemented system changes pertinent to H.B. 501 Legislation from 2006 Session. Social Security Verification Implemented phase one. Final Phase will be completed in October 2006 (FY2007) 155 Georgia Department of Driver Services Credit Card Implementation Project at CSCs Provided for use of credit cards for payment of DL fees at Customer Service Centers Web base Reservation Status on DDS Website Added feature to allow GA residents with appointments for driving tests at CSCs to inquire on their reservation and provide email reminders. Replaced the old AS400 system for the citation data entry of traffic court documents and expanded the functionality Phase I Web Initiatives (P1WI) Added PIN capability, requests for personal MVRs, and address change. New Customer Service Centers and Remodeling of Existing CSCs Set up IT infrastructure within the following new or moved locations for Drivers license Customer Service Centers. Driver's License RFP Development Prepared draft version of DL RFP for release in 2007. GTA License to Name Match Project Completed programming required to allow GTA to provide service to banks and other financial organizations to verify DL status. DOE TAADRA Project, Phase I Coordinated with Dept of Education to upgrade the data edits for receipt of the Teenage and Adult Driver Responsibility Act data, phase 1. Selection of GTA Executive Project Director (EDP) for the DL RFP Project 156 Georgia Department of Driver Services Obtained EDP via interview selection process for GTA oversight of the entire DL RFP process. Prepared SOW for Digimark Fingerprint Removal Project Allowed for the removal of all fingerprint records per legislation. Prepared preliminary cost estimates for affect of Real-ID in Georgia Prepared document outlining known tasks and estimated costs for implementing the requirements of the Real-ID Act. Prepared IV&V Statement of Need for DL RFP Project Began the development of a SON for the hiring of an Independent Verification & Validation vendor for oversight of the DL RFP. Upgrade All Workstations to Microsoft XP Upgraded all desktop computers to Microsoft's latest operation system. Upgrade Wide Area Network to MPLS / DSL Upgraded WAN to comply with GTA's statewide network upgrade KRONOS Timeclock Project Began planning, installation of hardware/software, and Pilot testing of software.. 157 Georgia Department of Driver Services Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 3 ,2 3 1,56 0 78 232,311 3 3 3 ,553 4 58,89 2 4,256,394 3 ,556 53 5 133,7 7 6 2 3 5,9 9 6 12 5,2 2 9 7 ,07 0 5 38,166 544,333 6,438 - 158 Georgia Department of Driver Services Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 113 ,54 5 1,089 ,57 4 2,381,27 1 55,02 7 12,892 643,7 19 4,296,028 1,261 59 5 1,856 16 3 ,152 340,941 804 230 97 ,7 98 18,47 3 621,398 623,254 159 Georgia Department of Driver Services Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 1 66,267 166,267 9,892,7 14 9,892,7 14 7 8.0 13.0 160 Georgia Department of Driver Services Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Driv ers License Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures 9 62 7 ,380,605 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 7 ,380,605 9 62 2 ,512 ,109 4 16 18,249,440 13 78 161 Georgia Department of Driver Services Chapter 3 Applications by Program (Profile, Business Impact, Expenditures) Application A: DRIVERS LICENSE Program or Sub-Program: License Issuance Description of Application Function: Maintain Drivers records for license issuance and other related data inquiries. Motor Vehicle Reports. Conviction reporting for driver citations o Platform/Host: o Operating System: o Database: Mainframe Information Not Available DB2 Annual Volume: Unit of Measure: FY 2006 $7,380,605 2,812,314; 4,733,751; 1,189,288 License/ID's issued; MVR's issued; Citations processed Consultant FTEs: 9 Staff FTEs: 62 162 Georgia Department of Driver Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters Other Other Wireless Devices DESCRIPTION Dell (GX260,GX50,GX60) Dell (Inspiron 4100, Latitude D610) Dell (1750, 2650, 2850) Cisco 2600 Routers Cisco 6513, 4000, 4006, 2900-Netgear 24&28 Port (4) Nokia Checkpoint (87) Cisco Pix 501, Barracuda Spam Firewall 400 (2) HP LaserJet Printer HP 1200, HP 1300 Canon DR-5060-F HP 800PS Dell PowerVault File Storage Arrays Netscreen Intrusion Detection Prevention (1), St Barnard Iprism web content filtering (1) SouthernLinc, Blackberry, pagers, cell phones QUANTITY 800 39 44 2 72 93 82 168 3 1 3 2 329 1,638 Capitalized Asset Value of IT Equipment: $0 General Age and Condition of Equipment: Description of condition. Workstations - 90% > 2 years old; 10% > 5 years old Servers - 95% > 3 years old; 5% > 1 year old GRATIS Terminals - 80% > 5 years old; 20% < 1 years old GRATIS Printers - 95% > 5 years old; 5% > 3 years old 163 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Early Care & Learning Georgia Department of Early Care & Learning Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision High quality early learning experiences are accessible to all children in Georgia. Agency Mission To prepare Georgia's children to succeed. Agency Strategic Goals To improve and expand organizational information. To provide for a system of Professional Development for providers and staff. To establish comprehensive quality standards in early care and education. To improve organizational effectiveness in Human Resources, Financial Management, and Asset Management. 164 Georgia Department of Early Care & Learning Agency IT Projects PROJECT A: Grants Management Project Description and Benefit: This project involves the development of a web-based application that will enable Bright from the Start staff to administer several grant programs that were placed under the authority of the agency during the merger of several different entities which created Bright from the Start in October of 2004. The first phase of this project involves a user interface and backend database to collect and store information on all applicants, there ratings/scores, any amounts granted and results of monitoring activities. This project will directly benefit the agency by providing automated access to data that can be shared. Outside reviewers are used for ratings of applicants and future phases will seek to open application and review via the Web. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Not Provided RFP Not Needed, Planning/Analysis/Design, Construction/Implementation Medium $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT B: Infrastructure Project Description and Benefit: This project involves a forklift upgrade to many areas of functionality on the backend of the network. Short timeframes and pressures from the agency merger and growth has contributed to the increasing use of desktops as limited function servers. In addition, several mission critical servers are greater than 5 years old and require upgrade and repair. There is also limited space available for any expansion or upgrade. The agency is determined to provide a holistic solution for the issues. This project involves some structural work to the server room with the installation of new racks and an integrated UPS solution. Once this is complete the agency will transition current functions provided by desktops to a component of new blade servers and a SAN solution. This project will benefit the agency by reducing the risk associated with limited redundancy systems in the backend. Additionally, the SAN install will provide solutions to agency needs in the application development area, disk-to-disk backup capacity, and expansion of capabilities for the future as the agency grows. A portion of this project will also include the upgrade of server OS to Windows Server 2003. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Not Provided RFP Not Needed, Planning/Analysis/Design, Construction/Implementation High $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided 165 Georgia Department of Early Care & Learning PROJECT C: Desktop OS/Office Upgrade Project Description and Benefit: This project will upgrade the OS and Office Suite for all workstations and laptops. The technology available with the new OS on the servers will be coupled with OTS software to make these changes efficiently and effectively. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided RFP Not Needed, Planning/Analysis/Design Low $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT D: PANDA Pre-K Waiting List Project Description and Benefit: This project involves the development of a new module of the web-based Pre-K Application and Database Access (PANDA) software that will enable the agency to track information statewide on children awaiting Pre-K slots. This will enable the agency to make changes to funding practices based on real-time information and not just rely on projections. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $155,000 RFP Not Needed, Construction/Implementation High $ 155,000 State Funds $0 Federal/Other Funds $155,000 Agency Major IT Accomplishments PANDA Implementation of Phase III - client software for use by field staff to perform Pre-K Program Assessments. 166 Georgia Department of Early Care & Learning Website Redesign and deployment Design and build of new web presence for new agency. Child Care Licensing New web application to support and integrate with proprietary client product to allow for program administration for new staff transferred to agency. 167 Georgia Department of Early Care & Learning Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 615000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 62 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 384,200 27 ,7 3 2 39,996 54 ,557 506,485 22,17 4 134,124 3,430 159,7 28 - 168 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Software 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 121,210 121,210 49,633 49,633 150,2 16 21,413 17 ,668 8,686 5,4 86 12,448 215,917 265,550 169 Georgia Department of Early Care & Learning Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 45,040 3,338 48,37 8 1 ,684,283 1,684,283 2,7 85,634 5.6 5.1 170 Georgia Department of Early Care & Learning Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Pan da CNP Sansw rite Tr aining Registr ation Website andWebadm in Health y Eating for Life Gr an ts Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0.3 1.0 1,14 6 ,53 3 0.0 0.2 227 ,604 0.2 0.3 217 ,07 3 0.0 0.0 2,000 1.6 0.1 53 ,081 0.2 1 5, 0 0 0 0.5 0.1 1 8 , 8 54 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 2.7 8 2.3 5.1 1,680,145 1.6 1,105,4 89 4 2 ,7 85,6 3 4 5.6 171 Georgia Department of Early Care & Learning Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PANDA Program or Sub-Program: Pre-K Program Development Description of Application Function: The PANDA application is a web-based application that is used by internal staff as well as the public. This interface is used to administer Georgia's Pre-K program. This application is the main source of data for all business functions associated with the Pre-K program including Applications (Phase I), Payments (Phase II), and Performance Monitoring (Phase III). Public applications are submitted via the Internet. These applications are reviewed by field staff across the state via the Internet. Awards are processed via the PANDA application. Awards trigger the approval for payments (10 per school year). Payments to over 900 different public and private entities are calculated via the PANDA application. An AP file is uploaded into PeopleSoft and all payments are made via EFT. The PANDA application serves as an accounting subsystem for audit purposes. The PANDA application is also linked to a client application (PANDA Performance Monitoring - PM Client) that provides the repository for information on Performance Monitoring visits made by agency field staff (program consultants). Data on visit results is entered on the laptop and uploaded to the main database where it displayed via the web application. The data on PQA (Pre-K Quality Assessment) visits is used for the Office of Student Achievement's annual report card information. There are 25 field staff in home offices supporting the Pre-K program statewide. A reports module allows for the creation and review of data on a frequent basis. The information from these visits is compiled on an annual basis to be utilized by the Office of Student Achievement (OSA) for the Bright from the Start school year report cards. The PANDA application also contains modules that are used to administer and monitor several initiatives started by the agency to increase the quality of care and resources available for children served. Both the Resource Coordination Program (RC) and the Standards of Care Program (SOC) are administered by parts of this application. The Resource Coordination program is a competitive grant program which funds resource coordinators in child care programs across the state. Resource coordinators provide additional value-added services to Pre-K children and families focusing on child development, health resources, transition activities, and links to community resources. RC applications are entered via a public facing web module of the PANDA application, approval and visit reports are entered as well. The Standards of Care (SOC) program offers services to help child care learning centers improve the quality of the infant, toddler and preschool classrooms. Through training, technical assistance, and the use of nationally and internationally recognized quality measures for center-based child care, this program focuses on increases the overall quality of child care at centers who apply to participate. The program recognizes quality excellence by awarding the following designations: Center of Distinction, Center of Recognition [child care centers]. The SOC program was previously supported by an Access-based system. As of October 2005, SOC consultants utilize a module of the PANDA web application for applications and administration and the PANDA PM client for the entry of visit information. There is 4 field staff working out of home offices directly supporting the SOC program. 172 Georgia Department of Early Care & Learning o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL2000 Annual Volume: Unit of Measure: FY 2006 $1,146,533 1,049 applications; 9,154 payments to 929 companies; $256,479,060 paid out; 230,219 students entered on 11,134 rosters processed over 3 roster cycles; 2,182 PQA visits; 769 of 906 providers are online (84%). 306 RC applications; ; 374 RC visits; $19 million paid out; 204 SOC TA visits; 88 Training sessions with 2,356 attendees; 61 CODs, 95 HODs, 13 CORs, and 42 HOMs awarded # of applications submitted; # payments processed; Total amount granted; #children submitted for roster processing; # consultant visits; # online providers. # RC applications submitted; # monitoring visits by RC group; Total RC grants; # SOC TA visits; # training sessions provided; # of quality awards; # children impacted by program (total capacity at centers involved with program) Consultant FTEs: Staff FTEs: 0.34 1 Application B: CNP Program or Sub-Program: Nutrition Description of Application Function: The Child Nutrition Program (CNP) is a web-based application that is used by internal staff as well as the public. This interface is used to administer the USDA sponsored Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP). Child care centers, local school systems, family day care homes, and group day care homes apply on-line to participate in this program. Approved sponsors and sites are reimbursed for meals provided to at risk children and a limited number of adults. The CNP application is the main source of data for all business functions associated with these programs including Applications, Payments, and Performance Monitoring. 100% of all applicants and participants use the CNP program for submission of applications and claims. All payments are calculated within the CNP application. An AP file is created for upload into the PeopleSoft system. The CNP program serves as an accounting subsystem for audit purposes. Staff use the application to schedule reviews required by the USDA and monitor the results. A specific module is used to register all institution staff for annual training. This module is connected to the CACFP and SFSP applications process to ensure that staffs are trained prior to approval. The Nutrition division has also begun to utilize DVD distribution for training in order to provide constituents with the necessary information on program changes in a way that can be referenced multiple times and more efficiently used time and resources for the agency and the participant. 8 field staff works from home offices on a daily basis for this division. 173 Georgia Department of Early Care & Learning o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2006 $227,604 776 Sponsors/2000 CACFP sites/3835 DCH; 72.6 million CACFP meals in FFY2005; 20,514 payment vouchers processed; $92,651,127 paid out # of Awarded participants by type; # of meals provided; # of payment vouchers processed; Total amount of money granted Consultant FTEs: Staff FTEs: 0 0.20 Application C: SANSWRITE Program or Sub-Program: Child Care Licensing (CCS) Description of Application Function: The Sanswrite application is a hybrid between a COTs client-server program developed by MAP Software, Inc. and a web-based application developed by MAP specifically for Bright from the Start. These applications support the agency's child care services divisions which provides oversight and monitoring for all child care learning centers (CCLC), group day care homes(GDCH), and family day care homes(FDCH) across the State. Family day care homes are defined as 3-6 children being cared for in a private home for less than 24 hours per day. Group day care homes are operated by a private individual, society, corporation or other entity for pay and are limited to caring for 7 - 18 children under the age of 18. Child care learning centers are operated by a private individual, society, corporation or other entity for pay and care for more than 18 children under the age of 18. The Sanswrite applications is the main source of data for business functions associated with these programs including Applications and Performance Monitoring. Applications for licenses (CCLC, GDCH) or Registrations (FDCH) are entered into the private(internal) side of the web application, information is downloaded to the client [through agency VPN] and information on individual visits are entered on the client. The client product was in used by the Office of School Readiness prior to the 2004 merger of this agency with portions of the DHR Office of Regulatory Services. The web application was developed to support additional business functions that transferred with the merge. Child care services staff process all applications for licensing or registration. This includes tracking results of criminal background checks on directors, staff, and other adults living in family day care homes. All complaints regarding child care are investigated by this division. 40+ staff in home offices work in the field daily for this division. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 174 Georgia Department of Early Care & Learning Annual Volume: Unit of Measure: FY 2006 $217,073 # CCLC- 3,031, # GDCH - 243, # FDCH - 6,322; # new CCLC - 17, # new GDCH - 6, # new FDCH 1057; #CCLC visits -8,320, #GDCH visits - 531, # FDCH visits - 2,977 # open CCLC, GDCH, and FDCH licensed or registered; # new centers in FY2006; # visits by type Consultant FTEs: 0.20 Staff FTEs: 0.30 Application D: TRAINING REGISTRATION Program or Sub-Program: Pre-K Development; Quality Description of Application Function: The training and registration module is a free-standing web application where records for statewide training classes can be created and displayed. This application allows staff from Pre-K sites (through an integration with PANDA ) to authenticate and register for classes on-line. There is also staff available at BFTS to register individuals who fax in their information. This application is used to create rosters for use in the class and determine noshows for training. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2006 $2,000 402 Training days; 12,380 registrants; 50% online registrants # training days; # registrants; % online registrants Consultant FTEs: Staff FTEs: 0 0 Application E: WEBSITE & WEBSITE ADMINISTRATION Program or Sub-Program: Pre-K; Quality; Nutrition; CCS Description of Application Function: In preparation for the merger and as a necessary update, the agency's website has been completely redesigned. This included a review of all content, reorganization of the content; redesign of the pages at all levels as well as an automated tool for loading changes to documents by non-technical staff. This increases the accuracy of information displayed and allows for real-time changes to documents to be produced at the operations level. This project was completed via the use of in-house contractors for the development, design, and continued support. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 175 Georgia Department of Early Care & Learning Annual Volume: Unit of Measure: FY 2006 $53,081 # documents Consultant FTEs: 1.6 Staff FTEs: 0.1 Application F: HEALTHY EATING FOR LIFE Program or Sub-Program: Nutrition Description of Application Function: In 2005, the Nutrition division hosted a summit that addressed nutrition and physical activity education for children between birth and five years old. Trainers from all over the state were invited to learn about ways to educate children between birth and five years old and their caregivers. As part of the USDA grant supporting this effort, a website was designed to provide continued access to the information distributed at the summit. It was also designed to provide access to additional documents and community resources. The website is sponsored by Bright from the Start- but exists at www.healthyeatingforlife.org. This website also provides an online tool for updating information regarding training on various nutrition topics by a variety of different agencies and partners with Bright from the Start. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 Annual Volume: Unit of Measure: FY 2006 $15,000 Consultant FTEs: 0.2 Staff FTEs: 0 Application G: GRANT MANAGEMENT Program or Sub-Program: Quality Description of Application Function: This application is being developed in-house via contract staff to support the grants administration function transferred in the merge from the Georgia Child Care Council. This application will provide information and tracking for the applications, payment, and performance monitoring of this program. o Platform/Host: o Operating System: o Database: Windows Windows 2K Server SQL 2000 176 Georgia Department of Early Care & Learning Annual Volume: Unit of Measure: FY 2006 $18,854 # applications Consultant FTEs: 0.5 Staff FTEs: 0.1 177 Georgia Department of Early Care & Learning Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Tablet PC's Other DESCRIPTION COM D530 CMT, CPX EVO-D51C, Dell GX1, GX110, GX150, GX240, GX260, GX270, GX280,DESKPRO EN, HP XW4300, HPDX2000 Dell-PE 1650, Dell-PE 2450, Dell-PE 2500, Dell-PE 2650, Dell-PE 4200, 4300, 4400, 4600, HP DL380 GTA WAN Router Cisco 3500 & 2950G for backbone, Dell, Linksys Symantec 5200; Symantec 5440 Dell 3100n, Dell 5100N, HP 2200-4200 HP TCP4200, HP PC1100 Multi-function Machines/Disk storage Array HP 2100 Surestore Watchgbuard Firebox (VPN appliance) McAffee Spam Appliance QUANTITY 132 18 1 20 2 16 18 1 1 1 342 Capitalized Asset Value of IT Equipment: $ Information Not Provided General Age and Condition of Equipment: Description of condition. Good to Very Good. 178 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Economic Development Georgia Department of Economic Development Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia DEcD will continue to promote Georgia -- its diverse resources, welcoming business climate, and rich cultural heritage, as a prime location for people to live and work, and for businesses thrive and grow. Agency Mission GDEcD is the "sales and marketing department" for Georgia promoting the development of tourism, business, and industry in the state. Our "internal customers" are Georgia's Existing businesses, including tourist attractions Communities The "products" we sell are Georgia's Communities Tourist attractions Businesses (and the products of those businesses.) The "external customers" we sell these "products" to include Communities Companies considering relocation Producers seeking film locations Tourists considering coming to Georgia and Prospective international customers for Georgia's existing businesses We play a range of sales and marketing roles for Georgia communities and businesses We are "agents" for Georgia communities that want to bring in new businesses We are "guides" for companies considering Georgia for expansion or relocation We are "reps" for Georgia businesses to sell their products and services overseas We are "advisors" for existing Georgia businesses in their own marketing and sales We are "marketers" and advertisers to bring visitors to Georgia's tourist attractions Agency Strategic Goals The Economic Development Division Aggressively work toward growing Georgia's economic base. Georgia's economy will continue to grow as business comes to Georgia and expands in the state. Introduce, evaluate 179 Georgia Department of Economic Development and develop new industries and products for Georgia. Georgia will continue to be a leader in commercializing research into new business opportunities. Promote Georgia as a location for domestic and international businesses by providing information on such topics as wage data, labor availability, and taxes on potential sites, by accompanying industry officials on tours of communalities for prospective industrial development, and by helping support local communities in their business development programs. The division's regional sales and marketing representatives serve and represent the needs of existing businesses and communities in 11 of the state's Service Delivery Regions. The division also provides staff support to the Georgia Allies, a public-private marketing partnership that favorably positions the state with target industries. The International Trade Division Expand Georgia's role as a national and international trade partner. Georgia will be a worldwide leader in capturing business opportunities and forming partnerships. Promote the sale of Georgia products and services to customers abroad and coordinates all facets of international trade and export in the state. Through the U.S. Export Assistance Center, the Trade Division assists small and medium- sized businesses involved in exporting with trade leads, market analysis, trade shows, and identification of financial assistance options. Coordination of international trade assistance is accomplished through international programs; instate programs and contracts with international representatives in key markets for Georgia businesses. The Trade Division also coordinates the support and operations of the department's overseas offices and supports the Economic Development Division in international company recruitment. The Tourism Division Increase tourism in Georgia. More people will choose Georgia as a vacation destination. Increase the number of travelers to Georgia by providing information services and marketing that prompts travelers to choose Georgia as a vacation destination. Through regional tourism representatives, the division assists local and regional tourism associations in the development of effective tourism programs. Also, the Tourism Division is responsible for ensuring that the state's 11 visitor information centers are operated in a manner that encourages visitors to return to Georgia. These centers serve over 15 million visitors annually with travel information and assistance. The Film, Video & Music Office Develop and promote the state's feature film, television, commercial, music video and recorded music industries. Statewide resource and infrastructure information along with an extensive location library provide every manner of assistance for production companies both inside and outside Georgia. The office coordinates and supports the filming needs of companies with other state agencies and local governments. The Administration Division 180 Georgia Department of Economic Development Provide organizational support to the department, including budgetary, personnel, accounting, planning, research and procurement services. The division also administers the marketing funds for the department's economic development, trade, and tourism programs. Agency IT Projects PROJECT A: Info-source Partnership Data Warehouse Project Description and Benefit: Update the design of Infosource to enable a collaborative approach for source updates (specifications only). Project to be named GDITTFACTS and is to be sponsored be ALLIES. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided PROJECT B: GDEcD's online image management Project Description and Benefit: Bring the content management tools in-house to allow for greater control over customization and integration. Reduce the number of repeat tasks by eliminating the need to re-enter location and contact information with each image posted. Relate images to a location entity. Increase the power of the tracking and search tools by using multi-select parameters. Return larger search results with more control over refined searches. Build around a modular design that can be expanded for use with an Intranet portal. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT C: Fulfillment, Dynabot and Partner pages development Project Description and Benefit: Provide GDEcD staff and partners with an integrated administrative area for managing partner profiles, brochure inventory and event/attraction information. 181 Georgia Department of Economic Development Provide a single login account for all administrative functions and databases. Process will simultaneously login to both older ASP code and new .NET framework. Improve upon task-specific admin portals for fulfillment and partner management by increasing connectivity between fulfillment and Dynabot admin tools. Reduce the number of repeat tasks by eliminating the need to re-enter contact information for each partner, event and attraction. Integrate with image management tools used for managing locations within Image Management archive site. Allow for posting of thumbnails, medium and large images. Build around a modular design that can be expanded for use within both Intranet and public website portals Build around existing architecture to leverage existing development and speed launch of new features. Improve and revise structure to optimize performance. Add object tracking fields to existing database structure to allow for module design between existing architecture and new additions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT D: Project Tracking System (PTS) improvement Project Description and Benefit: Dubbed "Points" by GDEcD staff, PTS is the new electronic 'Project Tracking System' developed for managing the Department's Economic Development projects. This latest enhancement to Economic Development information site is a comprehensive easy-to-use and improved reproting, add productive links and improve access types. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT E: On going departmental Desktop updates Project Description and Benefit: Increased productivity will be realized. 182 Georgia Department of Economic Development Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Information Not Provided $ Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided Agency Major IT Accomplishments 183 Georgia Department of Economic Development Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 615000 Repairs& Maintenance 616000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 62 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 308,17 9 22,7 98 32,082 43 ,7 61 882 407 ,7 03 16,308 8,426 5, 0 9 0 8,7 57 325 2,7 82 41,687 2,016 - 184 Georgia Department of Economic Development Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 17 7 ,344 6 50 43,7 21 264,87 5 41,335 527 ,924 11,47 9 997 1,045 40,000 53,521 9 5,4 3 1 12 ,53 4 100 429 7 9 ,153 31,136 11,139 3 ,56 8 233,489 287 ,010 185 Georgia Department of Economic Development Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 1,266,341 1,249,252 17 ,089 5.0 - 186 Georgia Department of Economic Development Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: In form ation Not Provide d Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 1,266,341 5 1,266,341 0 5 187 Georgia Department of Economic Development Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CUSTOMER RELATIONSHIP MANAGEMENT DATABASE Program or Sub-Program: Information Not Provided Description of Application Function: Created (ACT) a comprehensive Customer Relationship Management Database, accessible by all authorized users throughout the department for the purpose of eliminating duplication of effort and more efficiently disseminating information. o Platform/Host: o Operating System: o Database: Windows Win2K ACT (off shelf contract management software) Annual Volume: Unit of Measure: FY 2006 Not Provided Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided Application B: PTS "POINTS" ECONOMIC DEVELOPMENT Program or Sub-Program: Information Not Provided Description of Application Function: Project Tracking System named "POINTS" www.ptsgditt.org (PTS) was deployed in fy03. The application is supported by a robust searchable database, which can be accessed both on site as well as away from the office. Its well-organized and user-friendly interface will enable Project Managers to record and edit diverse project-related data, in a timely manner. Project Managers will be able to: input and edit diary entries from any location enter and edit up-to-the-minute data on new buildings, communities and sites to track the progress of specific projects; and search, excerpt and print selected project records as needed o Platform/Host: o Operating System: o Database: Windows Win2K SQL Annual Volume: Unit of Measure: FY 2006 Not Provided Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided 188 Georgia Department of Economic Development Application C: BROCHURE Program or Sub-Program: Information Not Provided Description of Application Function: Developed a one-stop distribution center for information about Georgia, its cities and attractions. This initiative will be to develop an online customer ordering system, an inventory system, and an invoicing system to bill participating partners. o Platform/Host: o Operating System: o Database: Windows Win2K SQL Annual Volume: Unit of Measure: FY 2006 Not Provided Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided Application D: INFOSOURCE PARTNERSHIP DATA WAREHOUSE Program or Sub-Program: Information Not Provided Description of Application Function: Updated the design of InfoSource to enable a collaborative approach for source updates (specifications only): Project to be named GDITTFACTS and is to be sponsored be ALLIES. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 Not Provided Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided 189 Georgia Department of Economic Development Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION QUANTITY Capitalized Asset Value of IT Equipment: $ Information Not Provided General Age and Condition of Equipment: Description of condition. Information Not Provided. 190 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Employees Retirement System of Georgia Employees Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is to become the country's premier retirement system utilizing state-of-the-art technology to best serve our customers and provide timely and accurate information and services. Agency Mission The mission of the Employees' Retirement System of Georgia (ERSGA) is to be the guardian of pension plans on behalf of the State of Georgia for the ultimate benefit of our members, retirees, and beneficiaries. Agency Strategic Goals Policy issues at the state level will be addressed. Develop and implement a Customer Service Plan. Embrace industry leading technology and business processes. Increase educational opportunities for our customers. Develop an educated workforce that embodies professionalism and integrity. Develop a customer service culture within ERSGA. Redefine our organizational processes on a continual basis. 191 Employees Retirement System of Georgia Agency IT Projects PROJECT A: Pension System Implementation Project Description and Benefit: Goal - Implement a system that gives ERSGA personnel the ability to adequately support and administer the pension plans and benefits of State of Georgia employees. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $18,000,000 RFP not needed, Planning/Analysis/Design, Construction/Implementation High $18,000,000 State Funds Federal/Other Funds $0 $18,000,000 PROJECT B: Kronos Time Keeping System Project Description and Benefit: Goal - Implement a system that ERSGA employees enter work and leave time and feeds accruals to the state PeopleSoft Payroll system Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 RFP Not Needed, Planning/Analysis/Design Medium $50,000 State Funds $0 Federal/Other Funds $50,000 PROJECT C: Imaging - Backfile Conversion Project Project Description and Benefit: Implement a system that contains images of all ERSGA member / retiree files and folders and allows ERSGA employees to access that information to assist in the administration of pension benefits. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $300,000 RFP not needed, Planning/Analysis/Design, Construction/Implementation Medium $300,000 State Funds $0 Federal/Other Funds $300,000 192 Employees Retirement System of Georgia PROJECT D: Business Continuity Project Project Description and Benefit: Develop an approach in which ERSGA determines the necessary equipment, personnel and resources needed to re-establish the agency's business in case of disaster. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 RFP not needed Medium $50,000 State Funds $0 Federal/Other Funds $50,000 PROJECT E: Knowledge Management System Project Description and Benefit: GOAL - Implement an enterprise wide knowledgebase that stores information related to ERS laws, regulations, policies and procedures and integrates that information into the new ERS Pension Administration System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,000 RFP not needed, Construction/Implementation Medium $50,000 State Funds $0 Federal/Other Funds $50,000 Agency Major IT Accomplishments 193 Employees Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 7 7 3,918 59 ,2 05 80,56 5 109,896 1,02 3 ,5 84 422 13,7 95 14,217 - 194 Employees Retirement System of Georgia Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 12,088 30,427 121,906 7 ,880 39,698 103,890 315,889 33,000 10,869 2,47 2 1,108 14,449 19,644 1,113 9,412 2 5,804 55,97 3 7 0,422 195 Employees Retirement System of Georgia Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 6,604,544 6,604,544 8,0 61,65 5 - 8,0 61,65 5 18.0 27 .0 196 Employees Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Applicat ions: PARIS PeopleSoft Deferred Com p Descript ion Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 21 8 7 16 ,508 4 6 307 ,07 6 1 159 ,53 7 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 1,183,121 26 14 6 ,87 8,53 4 1 4 8,06 1,6 55 27 18 197 Employees Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: PARIS Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs o Platform/Host: o Operating System: o Database: HP Windows 2003 SQL Server Annual Volume: Unit of Measure: FY 2006 $716,508 100,000 Transactions Consultant FTEs: 21 Staff FTEs: 8 Application B: PEOPLESOFT Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs o Platform/Host: o Operating System: o Database: SUN UNIX Oracle Annual Volume: Unit of Measure: FY 2006 $307,076 500,000 Transactions Consultant FTEs: 4 Staff FTEs: 6 Application C: DEFERRED COMPISATION Program or Sub-Program: Retirement System Description of Application Function: To process pension system needs o Platform/Host: o Operating System: o Database: HP UNIX Oracle 198 Employees Retirement System of Georgia Annual Volume: Unit of Measure: FY 2006 $159,537 500,000 Transactions Consultant FTEs: 1 Staff FTEs: 0 199 Employees Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION QUANTITY 120 10 50 2 15 3 10 60 1 8 279 Capitalized Asset Value of IT Equipment: $752,797 General Age and Condition of Equipment: Description of condition. 1-3 years, good 200 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia State Financing & Investment Commission Georgia State Financing & Investment Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia State Financing and Investment Commission will be recognized as a leader by developing Georgia's infrastructure in a way that is environmentally sensitive, safe, and fulfills the needs and desires of its customers - using the most efficient and effective methods of financing, acquisition, and construction management. Agency Mission To provide comprehensive financial and construction related services to state agencies and local school systems to develop, preserve, protect, and enhance Georgia's infrastructure. We are committed to honesty, integrity, fairness, and quality. Agency Strategic Goals Attract, employ, and retain sufficient numbers of highly skilled, knowledgeable employees to meet GSFIC goals and objectives. Attract, employ, and retain, sufficient numbers of highly skilled and qualified vendors. GSFIC will operate based on an integrated organizational structure defining lines of authority and communication to keep all stakeholders informed. State Agencies will have one-stop-shop to receive assistance and guidance for financial, predesign, design, and construction related services. Continue to maintain the tax exempt status of the state's debt and meet all requirements of federal tax regulations, including "spend down." Effective and efficient business functions will enhance GSFIC's ability to provide comprehensive financial and construction related services. 201 Georgia State Financing & Investment Commission All state owned and operated facilities will be accessible and usable by everyone. Provide appropriate financial advice to State leadership that will allow Georgia to maintain its AAA credit ratings from the top three bond rating firms. Agency IT Projects PROJECT A: Construction Project Management System Project Description and Benefit: This program will help GSFIC effectively and efficiently manage state construction capitol outlay projects not only during the construction phase but throughout the project (including inception, pre-design, design and construction). This system should be internet based so that all parties involved in the project will have access to the database. This project management system will benefit GSFIC, their vendors, and other agencies by improving the communication process. It will standardize the information, and reporting provided on the many projects GSFIC oversees. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $349,093 RFP not needed Construction/Implementation Information Not Provided $250,001-$500,000 State Funds $0 Federal/Other Funds $0 PROJECT B: Web Development Project Description and Benefit: Interactive Web Site & Intranet to increase business process automation & communication of all GSFIC Divisions, citizens of GA and stake holders through a centralized information source. UGA Web site mapping $1200.00 April petty Website & Content $3500.00 . Project Status Complete/Maintenance Project Priority High Lifetime Cost of Project $ Information Not Provided (INP) FY 2006 Total Funding $4,700 State Funds $0 Federal/Other Funds $4,700 PROJECT C Digital Record Management System Project Description and Benefit: Improve access to records. Beneficial for records that are frequently used and short retrieval time is necessary. Multiple people can access the same records, perhaps simultaneously or through remote access. Manage large volume of records. 202 Georgia State Financing & Investment Commission Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete / Maintenance Information Not Provided $250,001-$500,000 State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT D Wireless Network Project Description and Benefit: Wireless communication brings fundamental changes to data networking and telecommunications, and makes integrated networks a reality. Wireless Network focuses on networking and user aspects. Mobility enables users to physically move while using an appliance, for collaborations, meetings, and knowledge sharing convenience. In some environments it is difficult, if not impossible, to install network cables. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design Information Not Provided $Information Not Provided State Funds Federal/Other Funds $Not Provided $Not Provided Agency Major IT Accomplishments 203 Georgia State Financing & Investment Commission Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 187 ,830 13,845 19 ,553 26,67 2 273 248,17 3 14,7 12 7 ,2 55 55, 1 1 5 18 7 7 ,100 681 - 204 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 123,826 56 ,9 59 29,17 6 59 ,2 9 7 269,257 62,221 1,52 9 6,466 53 ,2 4 0 7 ,228 130,685 130,685 205 Georgia State Financing & Investment Commission Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 242,900 242,900 1 39,590 139,590 1,108,386 1,108,386 3.0 - 206 Georgia State Financing & Investment Commission Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Co nstructio n A cco unting Sy stem (m aintained b y Max im us I nc) License fee (Peo p leSo ft) Co nstructio n Pro ject Tracking Datab ase (Facilities Pro gram Managem ent I nc.) Tim e Matters Halogen Softw are Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 189,400 48,420 83,290 6 ,500 6,600 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 334,210 0 0 7 7 4,17 6 0 3 1,108,386 0 3 207 Georgia State Financing & Investment Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: CONSTRUCTION ACCOUNTING SYSTEM (Maintained by Maximus, Inc.) Program or Sub-Program: Administration Description of Application Function: GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. Approximately 23 agencies with an estimated 2,024 projects are in this system. o Platform/Host: o Operating System: o Database: IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7 Annual Volume: Unit of Measure: FY 2006 $189,400 $685,000,000 Construction Dollars Consultant FTEs: 0 Staff FTEs: 0 Application B: LICENSE FEE (PEOPLESOFT) Program or Sub-Program: Administration Description of Application Function: GSFIC uses a customized PeopleSoft Financial system to record the Capital Outlay Projects. A software maintenance and support fee pursuant to the terms of the License agreement is charged annually. o Platform/Host: o Operating System: o Database: IBM Sequent SHV & Microsoft NT DYNIX/PTX Oracle 8.1.7 Annual Volume: Unit of Measure: FY 2006 $48,420 $685,000,000 Construction Dollars Consultant FTEs: 0 Staff FTEs: 0 Application C: CONSTRUCTION PROJECT TRACKING DATABASE (Facilities Program Management, Inc.) Program or Sub-Program: Project Management Description of Application Function: A customized data base to track GSFIC managed construction projects are maintained in this database. Reports are produced for agencies to keep them 208 Georgia State Financing & Investment Commission abreast of their capital project activity. Eventually, GSFIC would like to place this database on the web and allow anyone to review the projects. o Platform/Host: o Operating System: o Database: Microsoft Access Windows 2000+ MS Access Annual Volume: Unit of Measure: FY 2006 $83,290 518 Number of Projects in System Consultant FTEs: 0 Staff FTEs: 0 209 Georgia State Financing & Investment Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers DESCRIPTION Dell Latitude D610 (3) & D810 (24) PowerEdge 2650, 2850, & 800 Server QUANTITY 27 5 Docking Stations Dell 35 Capitalized Asset Value of IT Equipment: $ 86,733 General Age and Condition of Equipment: Description of condition. 2+ years, in Good Condition/except for D series laptops. 210 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Governor's Office of Planning & Budget Georgia Governor's Office of Planing & Budget Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Office of Planning and Budget will be recognized as the guiding force for innovative public policy and sound fiscal management. Agency Mission The Office of Planning and Budget provides leadership in statewide fiscal management and public policy to improve the lives of Georgians. OPB will accomplish this mission with leadership from the Governor and in cooperation with the General Assembly, State Agencies, and other public and private organizations. Agency Strategic Goals Managing for Results. Quality Workforce. Information/Communication. Agency IT Projects PROJECT A: Financial Management System Project Description and Benefit: Consolidated budget/financial information systems for State Government. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance High $2,000,000 211 Georgia Governor's Office of Planning & Budget FY 2006 Total Funding $1,077,951 State Funds $1,077,951 Federal/Other Funds $0 PROJECT B: General Legislative Information System Project Description and Benefit: Consolidate and provide information for State Government. Increased communication within the Executive Branch. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $180,650 Complete/Maintenance High $200,000 State Funds $180,650 Federal/Other Funds $0 PROJECT C: Capital Outlay Budget System Project Description and Benefit: Provide a web-based system to allow all State Agencies to submit capital request. Compile a Capital Outlay Budget/Finance database. Will eliminate the need for paper submissions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $524,900 Complete/Maintenance High $600,000 State Funds Federal/Other Funds $524,900 $0 PROJECT D: K-12 On-line Report Card System Project Description and Benefit: Align Office of Student Achievement's report card with GA Dept of Education's reporting. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $380,000 Complete/Maintenance High $Not Available State Funds Federal/Other Funds $380,000 $0 212 Georgia Governor's Office of Planning & Budget Agency Major IT Accomplishments 213 Georgia Governor's Office of Planning & Budget Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 97 8,016 108 720 7 1,039 101,028 138,894 1,289,806 68,009 4,898 189 ,153 7 ,829 269,889 - 214 Georgia Governor's Office of Planning & Budget Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 132,161 132,161 399,87 9 146,861 2,864 56 2 ,9 56 249,097 1,361,658 16,162 436 30,084 46,682 342,225 2,240 6,648 2 2 3 ,155 106,925 681,192 7 27 ,87 4 215 Georgia Governor's Office of Planning & Budget Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 9,345 9,345 2,593,802 2 ,5 93 ,80 2 6,3 84,5 3 5 2,158,7 88 4,225,7 47 22.0 9.0 216 Georgia Governor's Office of Planning & Budget Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0.0 0.0 6 ,3 84 ,53 5 9.0 22.0 6 ,3 84 ,53 5 9.0 22.0 217 Georgia Governor's Office of Planning & Budget Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 218 Georgia Governor's Office of Planning & Budget Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Scanner Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell Precision, Forensic Dell Latitude, Dell Inspiron Dell PowerEdge, HP ProLiant Fujitsu 5530C Dell PowerVault, HP ProLiant, Kidde FM-200, Fire Suppression System QUANTITY 5 3 9 1 6 Capitalized Asset Value of IT Equipment: $321,919.50 General Age and Condition of Equipment: Description of condition. 12 to 18 months and in good condition 219 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Human Resources Georgia Department of Human Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Stronger families for a stronger Georgia. To be a resource for strengthening families, not a substitute. Supporting their self-sufficiency. Helping them protect their vulnerable children and adults. Agency Mission The Georgia Department of Human Resources, in partnership with others, will effectively deliver compassionate, innovative and accountable services to individuals, families and communities. Agency Strategic Goals Working/Self-Sufficient Customers: Increasing the number of DHR families achieving selfsufficiency through work or work related activities. Home/Community-Based Services: Increasing the supply and use of home and communitybased human services. Technology Access: Increasing customer and staff access to information that improves productivity. Employee Engagement: Improving DHR employee engagement with customers. Prevention: Increasing the number of Georgians engaging in behaviors that promote healthy lifestyles. 220 Georgia Department of Human Resources Agency IT Projects PROJECT A: Collaborative Development Environment Project Description and Benefit: Build a shared common environment to support software development best practices, advance team development and business integration and minimize operational support cost. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $2,517,108 Complete/Maintenance Medium $Information Not Provided State Funds Federal/Other Funds $0 $2,517,108 PROJECT B: Strategic National Stockpile Project Description and Benefit: Successful implementation of a State-wide Inventory and Patient Tracking system per the IPTS functional requirements. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $780,000 Planning/Analysis/Design High $Information Not Provided State Funds Federal/Other Funds $0 $780,000 PROJECT C: Data FM Project Description and Benefit: A total of 437 DataFM receivers will be installed, which includes all GHA acute care hospitals, 18 DPH District Offices, and 159 county Health Departments. The statewide system will be operational twenty-four (24) hours a day, seven (7) days a week (24/7), as well as 365 days a year. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $422,340 Construction/Implementation Medium $Information Not Provided State Funds $0 Federal/Other Funds $422,340 PROJECT D: Emergency Preparedness Operation Communications Project Description and Benefit: Develop a comprehensive communications strategy and plan to support emergency response and coordination in DPH and with DHR and its subordinate divisions and offices, and implement improvements to public health 221 Georgia Department of Human Resources communications capabilities. This includes procuring a Broadcast Alerting and Notification system. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,200,000 Planning/Analysis/Design High $ Information Not Provided State Funds $ 0 Federal/Other Funds $ 1,200,000 PROJECT E: Emergency System for the Advanced Registration of Volunteer Health Care Professions Project Description and Benefit: The ESAR-VHP system will provide DHR's Division of Public Health with an electronic database for health care personnel who volunteer to provide aid in an emergency period, prior to, and during any event. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ 447,000 Planning/Analysis/Design Information Not Provided $ Information Not Provided State Funds Federal/Other Funds $ 0 $447,000 PROJECT F: CareWare Project Description and Benefit: The Ryan White Comprehensive AIDS Resources Emergency (CARE) Act is a Federal legislated program that addresses the unmet health needs of persons living with HIV disease. HRSA has funded and fielded the CAREWare application to meet those needs to all 50 states. Georgia is in Pilot and has a plan of fielding this to all CAREWare users by the end of Calendar year 2006. It is a central server system maintained by OIT and Administered by Public Health. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information not provided Construction/Implementation Not Provided $ Not Provided State Funds $0 Federal/Other Funds $HRSA PROJECT G: Environmental Health Information System (EHIS) Project Description and Benefit: EHIS will provide the Environmental Agencies and Central office with the reporting and tracking information that they need to conduct day to day business. This system should provide the districts and central office of EH the ability to analyze and report as required, mandated or desired to provide better EH services to the state of Georgia. 222 Georgia Department of Human Resources Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design Not Provided $ Unknown State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT H: Outbreak Management Project Description and Benefit: This system will provide Public Health with the means to track and report outbreaks to the CDC and other state agencies before, during and after a major outbreak as defined by the CDC. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $CDC Funded Planning/Analysis/Design Not Provided $ Unknown funding from CDC State Funds $0 Federal/Other Funds $CDC PROJECT I: AIMS - Web Development Project Description and Benefit: AIMS (Aging Information Management System) is the production system for that encompasses the many varied services for older Georgians delivered by the Division of Aging Services (DAS). The conversion of AIMS to a web-based system has been an ongoing process over the last three years. The last AIMS module will be converted to web-based technology in FY07. This module is the Area Plan module which includes DAS's extensive budgeting and planning process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $300,000 Will not need RFP. Construction/Implementation Medium $ 350,000 State Funds $300,000 Federal/Other Funds $0 PROJECT J: OCSS Guideline Calculator Project Description and Benefit: The Child Support Guideline Calculator is an enhancement to the OCCS Constituent Services Portal. This application will be the official calculator for Georgia child support orders effective 1/1/2007. The calculator incorporates extensive changes to the way child support obligations are determined resulting from recent state legislation and the work of the Georgia Child Support Commission. The new application will be available through the portal to all interested parties - parents, lawyers, judges, and OCSS. 223 Georgia Department of Human Resources Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $400,000 RFP Not Needed; Construction/Implementation High $400,000 State Funds $136,000 Federal/Other Funds $264,000 PROJECT K: Vital Events Information System (VEIS) Project Description and Benefit: The Vital Events Information System Project (VEIS) is the implementation of a web-based vital events registration system. The project includes the implementation of an Electronic Birth Registration System (EBRS), Electronic Death Registration System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $4,128,418 Construction/Implementation High $4,128,418 State Funds $1,000,000 Federal/Other Funds $3,128,418 PROJECT L: Food Stamps - Portal Project Description and Benefit: This project is to add the Food Stamp application to the Ga.Gov portal. This will allow the citizens of GA the ability to see if they be eligible for Food Stamps and if so apply online. This will have the benefit of reaching those citizens who may not otherwise apply in the DFCS office for Food Stamps, and will facilitate the Caseworkers application processing. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Will Need RFP Not Provided $2,614,200 State Funds $0 Federal/Other Funds $0 PROJECT M: SUCCESS Medicaid- Project Description and Benefit: DHR OIT and DFCS initiated a 24 month project to address the backlog of pending Change Requests in the SUCCESS application. This project has been divided into 6 month phases. Phase I completed in FY 06 and focused on Medicaid and addressed the top 7 change requests, which together account for 85% of the system errors. Project Status Project Priority Will Need RFP, Construction/Implementation High 224 Georgia Department of Human Resources Lifetime Cost of Project FY 2006 Total Funding $1,386,515.24 $3,786,515 State Funds $693,257.62 Federal/Other Funds $693,257.62 PROJECT N: Georgia Shines (SACWIS) Project Description and Benefit: The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. RFP completed and vendor selected, contract awarded in November 2005, finalized application requirements. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $67,748,132 Construction/Implementation High $84,122,381 State Funds $41,837,253 Federal/Other Funds $25,910,879 PROJECT O: OCSS Performance Improvement and Efficiency Project Project Description and Benefit: The OCSS (Office of Child Support Services) PIE (Performance Improvement and Efficiency) Project is a 14 month project to make significant enhancements to $TARS to further automate OCSS business processes and to improve the efficiency of OCSS staff. The project will incorporate changes resulting from the federal Deficit Reduction Act and will align $TARS to changes in OCSS business processes resulting from the ongoing PIE review and analysis of OCSS operations. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP NOT Needed, Planning/Analysis/Design High $ 2,148,000 State Funds $0 Federal/Other Funds $0 PROJECT P: AVATAR Project Description and Benefit: CSM has notified DHR the life cycle of the BHIS application is completed with no new features/functions to be developed or released for the BHIS application without the costs borne by the State. Migration to Avatar will allow the state to continue to benefit from ongoing enhancements over the remaining life of the support agreement. Avatar is the planned product upgrade offered by Creative Socio-Medics under its contract with the state Project Status Construction/Implementation 225 Georgia Department of Human Resources Project Priority Lifetime Cost of Project FY 2006 Total Funding $2,435,000 High $ 4,065,796 State Funds $2,435,000 Federal/Other Funds $0 PROJECT Q: Community Systems Project Description and Benefit: The Community System will replace the current DMHDDAD's mainframe system, (31 years old) which supports only episode-level reporting. New business and/or regulatory demands require an encounter-level payment and reporting mechanism for services rendered. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $4,000,000 Planning/Analysis/Design High $ 4,841,200 State Funds $4,000,000 Federal/Other Funds $0 PROJECT R: ROCI Project Description and Benefit: ROCI is a web-based, reporting and investigating system. The system addresses the division's initiative to identify deaths and serious incidents and take action to correct identified problems. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $207,340 Construction / Implementation High $ 301,600 State Funds $207,340 Federal/Other Funds $0 PROJECT S: TRIP$ Project Description and Benefit: The new consolidated application will eliminate duplicated transportation efforts and more effectively utilize DHR's contracted transportation providers. The scope of this application is for the TSS State Office, Regional Transportation Offices and Regional Managers of DHR Divisions to have access, at the state and local level, to an automated system to develop transportation service needs for each region, to include trip needs, client information and costs for their areas. They must develop allocations, within budget constraints, for the needs of each region and manage resources within their areas. Project Status Project Priority Lifetime Cost of Project Construction / Implementation Low $ Information Not Provided 226 Georgia Department of Human Resources FY 2006 Total Funding $60,000 State Funds $60,000 Federal/Other Funds $0 PROJECT T: Business Continuity Planning Project Description and Benefit: Federal mandates and state regulations require DHR to establish a business continuity plan. The technology aspect of this requirement is the responsibility of the DHR Office of Information Technology. Without a strategy for providing DHR resource availability, DHR would not be able to provide services for our families and children putting them at high risk.. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,000,000 Planning / Analysis / Design High $ Information Not Provided State Funds $1,000,000 Federal/Other Funds $0 PROJECT U: Contract Audit Management System Project Description and Benefit: The objective of this project is to replace the current CRS, CRS, CDS and ATS systems by integrating the functions into an integrated web based Contract Audit Management System. This will provide the Office of Financial Services and the Office of Audits the ability to effectively manage all Department of Human Resource contracts. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $150,000 Will Need RFP High $ 290,000 State Funds $150,000 Federal/Other Funds $0 Agency Major IT Accomplishments SUCCESS Medicaid The DHR OIT and DFCS initiated a 24 month project to address the backlog of pending Change Requests in the SUCCESS application. This project has been divided into 6 month phases. Phase I completed in FY 06 and focused on Medicaid and addressed the top 7 change requests, which together account for 85% of the system errors. 227 Georgia Department of Human Resources Risk Assessment In FY06, DHR implemented a client server/web based solution that allowed child welfare caseworkers to download risk assessment forms to their tablets. Caseworkers had the mobility to interview and record data on the tablets and sync up with the statewide server when returning to the office. To improve "ease of use" the decision was made to scale back the project. The workers no longer synchronize up with a statewide server, now they save the forms to their local server. By the end of FY06, the solution had been implemented in 70 counties. The plan is for all 159 counties to be using the tool by midSeptember 2006. This is an interim solution until SACWIS is deployed. Child Protective Services (Statewide Automated Child Welfare Information System (SACWIS)) The SACWIS information and case management system was designed to improve the effectiveness, efficiency, consistency and timeliness of social services provision to families and children. It will allow the sharing of information across programs in a secure environment. RFP completed and vendor selected, contract awarded in November 2005, finalized application requirements. TeenWork 2006 TeenWork was created in April 2005 by the First Lady's Children's Cabinet. The program equips foster teens throughout the state of Georgia marketable skills and supportive mentoring. The TeenWork program offers summer employment in foster care. TeenWork 2006 consists of enhancements for the previous application. The scope included the enhanced features for the Teen Work 2006 application. The enhancements consist of creating features to assist the Independent Living Coordinators (ILCs) to make their jobs more efficient by allowing the system to validate if applicants are currently in the system, as well as, removal duplicates in the system; to view applicants and employers within their specific region; all employers in the system are sorted by their regions; providing a log on screen for the ILC's displaying only the employers and applicants within their region; allowing the ILCs to match applicants and employees in the system and provide automated reports. AIMS AIMS is the production system that supports the many varied programs of the Division of Aging Services (DAS). Significant new enhancements to AIMS this year included the new Adult Protective Services (APS) module. The APS program was transferred to DAS from DFCS, and this new functionality incorporates APS cases into AIMS. This new module uses web-based technology and is one more step in the ongoing process to completely convert AIMS to a web-based system. Asset Management The Enterprise Asset Management System (EAM) provides a secure and automated process for managing all DHR assets. This project directly supports the DHR strategic 228 Georgia Department of Human Resources goals of "Cost Control" and "Process Improvement". The management of assets can be broken down into several key areas, Asset Inventory, Software usage and Software compliance. AVATAR Upgrade The AVATAR Upgrade replaces Netsmart (NTST) Behavioral Healthcare Information System (BHIS) the Division of MHDDAD current hospital system. The AVATAR Hospital Information System will replace the existing hospital census management and billing applications. The project kicked-off in FY06, milestone accomplishments are; Upgrade of the data center hardware to support the Avatar application, Software installation, Gap analysis, and Initiation of the testing of customizations to the software. Bio Terrorism (BT) Public Health Directory Under the Bio-Terrorism Program the Public Health Directory was created to assist in the initial response to a terrorist attack or covert event as it relate to public health. The directory is a critical component of the comprehensive operational communication strategy for BT. It was operational as of February 2006 and provides for a ingle directory for Public Health Directors, Doctors, Nurses, and Pharmacist located within the state of Georgia with notifications and emergency alerts to an extended health community. Data Center Relocation GTA moved the state's data center, which included the state's mainframe computers and portal servers along with their extensive supporting components and network connections from Capitol Hill to the new North Atlanta Data Center. DHR worked closely with GTA to minimize the impact on DHR clients, with most downtime occurring on weekends and holidays. A critical DHR role in the project has been the testing and certification of the 58 different DHR applications after they were moved. DHR's commitment to the project included 87 total staff and 3,600 man-hours over a 7 month period. Data Circuit Upgrade (MPLS Multi-Protocol Label Switching) As a result of the new GTA BellSouth contract DHR needed to convert the old MCI circuits to BellSouth by June 30 to avoid significant monthly increases. In Fiscal Year 2006, the MPLS project team converted 590 DHR sites to MPLS. The upgrade allowed DHR to modernize the network while adjusting bandwidth to the appropriate capacity. Desktop Security Suite Rollout The Work Station Configuration Management Initiative will lower support costs, improve availability, and will help ensure security. The Desktop Security Suite that was rolled out consists of the components, Anti-Virus, Anti-Spyware, and Patch Management. 229 Georgia Department of Human Resources Distance Learning Initiatives The Satellite Distance Learning project was designed to create a statewide network of training sites capable of receiving programs broadcast by the Centers for Disease Control and Prevention's Public Health Training Network. DPH identified 31 priority public health and hospital sites for the installation based on a goal of ensuring access no more than 45 minutes from any potential viewer's worksite. In addition, DPH is establishing a network of videoconferencing sites on the GSAMS network to increase local opportunities for distance learning and improve communications between the state and the districts and among the districts at reduced travel costs. Installed 26 satellites receiving across the state and installed videoconferencing systems at sites across the state. Enterprise Project Management (EPM) The Enterprise Project Management was deployed in fiscal year 2006 using Microsoft Project Server and SharePoint. This provides DHR management with the critical information it needs to make timely and informed decisions. In addition, it assist in keeping the organization's project portfolio in line with strategic initiatives and priorities and to promote successful projects through the provision of a shared, standardized environment for project teams. GEMSIS GEMSIS permits ambulance services to satisfy Patient Care Report (PCR) reporting. GEMSIS replaced the obsolete Georgia PCR2000 Scantron program. The contract was awarded and the application installed at the Emergency Medical Services facility on Skyland Drive. Information Security Policies, Standards, Guidelines, and Best Practices Information Security Policies, Standards, Guidelines, and Best Practices have been developed to set the enterprise security strategy. These represent the foundation for the Information Security Program, and were designed and implemented to safeguard DHR's information assets. Policies published in ODIS and awareness program initiated. Katrina Support The DHR Emergency Management Operation Center (EOC) was activated to respond to Katrina. OIT supported the department during this crisis and provided the following assistance; equipped the EOC with upgraded and/or new computers, assisted DFCS in equipping the designated DFCS sites, in addition to the three mega centers, within 2-3 days DHR setup over 100 computers in three different sites and worked with BellSouth and GTA to establish connectivity and staff was available on-site for support, coordinated with DHR business areas and GTA to adjust the production schedule to keep applications available during extended work hours, managed access to the DHR applications from non-DHR facilities and modified the IT process associated with the issuance of the Electronic Benefits Transfer cards. 230 Georgia Department of Human Resources Portal Applications The Quick Hits Application Project (QHAP) is a project that included the design, development and deployment of three DHR applications that provide immediate services to DHR constituents and increase the business efficiencies of State staff. The ORS Ecommerce application allows constituents to purchase ORS materials online through the georiga.gov portal. This application was implemented in FY06. The ORS Report Filing application allows state regulated facilities including nursing homes, hospitals, personal care homes and childcare facilities to submit incident reports and allow constituents to file complaints online. This application was also implemented in FY06. The DPH EMS Certification Renewal application allows EMS certified personnel including EMTs, paramedics and cardiac technicians to apply for renewal of their certifications via the portal. Development of this application was substantially completed in FY06. Request Management System (RMS) The Request Management System (RMS) is a web-based system designed to provide endto-end tracking of all requests for OIT services, excluding routine Help Desk tickets. Requirements documents were completed in August 2005 and the software was purchased in October 2005. FY06 Milestones include: Application Software Requests module went into production on February 16, 2006; A total of 837 requests for applications software work have been entered into the system with 332 completed; Approximately 500 requests are continually in the "pipeline" of work being performed by OIT, each trackable by the Division or Office submitting the work; Management of hardware and software modules launched in June 2006; and a Disposal of Surplus Property module also went into production. Reporting of Critical Incidents MHDADD's state and private service providers report serious incidents with their consumers throughout the state of Georgia to DHR. MHDADD needs to report statistics and data on these incidents to state and federal legislators. This reporting necessitates immediate updates that are accurate and precise, even when limited State resources are not accessible or available to do the research. The project began in FY `O6, milestone accomplishments are: APR approval April 2006 and software development initiated April 2006. Security Risk Mitigation for Bio-Terrorism Program Established The Bio-Terrorism Security Risk Assessment is a comprehensive security plan that included all layers of the enterprise architecture and to implement enhancements to support the Department of Human Resources (DHR), Office of Information Technology (OIT), Division of Public Health (DPH) Bioterrorism (BT) and Emergency Event Detection, Investigation and Response Activities. During FY06, DHR focused on implementing the Mitigation Plan identified in the Assessment. Approximately 650 security appliances (i.e. firewalls) were purchased and the deployment is underway. 231 Georgia Department of Human Resources $TARS $TARS is the production system for the Office of Child Support Services (OCSS). It collected and distributed over $600 million in child support if FY06. Significant new enhancements included: new customer service functionality to support the OCSS Call Center and individual agents. This was the second major .Net enhancement to $TARS. A major change to the distribution functionality for "future payment" cases. This eliminated a lot of manual processing and sped the delivery of support payments to affected families. Time Accounting The Enterprise Time Accounting project was deployed in FY2006 to accurately capture all OIT resource time spent supporting DHR Divisions and Offices. The Time Accounting system has been rolled-out to approximately 380 OIT staff. This staff is recording the number of hours spent on specific tasks related to a project or application each day. This data is allowing time and trend reports to be generated by OIT leadership to help analyze staff utilization. The outcomes of this project are ; Record all OIT resource time by Project, Application and Task; Provide Leadership with visibility into where resources are being utilized and do trend analysis to forecast resource needs by type (e.g., Business Analyst, DBA, .NET developers); Use these results to forecast OIT's ability to support additional business requests for OIT services. Vital Records Information System (VRIS) The Vital Records Imaging System went into production in January 2006. VRIS replaced all of the historic images and paper records and the (VRDIS) document management system with a single integrated system. The new system offers improved quality and timeliness of services to the DHR/Public Health customers and aligns Public Health with federal and health IT standards for Records. HIPAA Information Security Policies, Standards, and Guidelines have been implemented and published on the Online Directives Information System (ODIS). These include security training and awareness, Firewall Management Services, Business Continuity Management, and Information Security Management Practices. The policies, standards, and guidelines are focused on protecting the DHR Information Assets and compliance with HIPAA Regulations. Chapter 2, Section A - Expenditures by Sub Class 232 Georgia Department of Human Resources Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 7 50000 Indirect Cost 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 11,090,315 12 1,7 52 7 96,824 1,14 6 ,588 1,57 4 ,9 9 8 30 14,7 30,508 1,801 393 14 0,4 55 27 8,839 6,460 36 1,046 23,398 452,428 162,686 - Expenditures by Sub Class (continued) 233 Georgia Department of Human Resources Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 2 7 000 Other Operating Expenses 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 008 Other Telecom m - Radio - Non - GTA Billing Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 3 5,4 19 35,419 836,231 9 9 7 ,559 1,693,37 1 91,987 6,007 4 2 ,53 5,4 4 0 2 3 ,850,2 81 9 ,882 ,2 59 1,57 6 ,4 82 81,469,617 6,022,982 7 3,321 6,009,944 111,884 12,218,131 390,432 74 14 ,56 0 34,615 209,7 48 1,246 27 2,841 923,516 13,141,647 234 Georgia Department of Human Resources Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 93,27 0 93,27 0 - 110,085,57 5 5 8,0 95 ,5 14 47 ,925,268 4,064,7 93 229.0 86.25 235 Georgia Department of Human Resources Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: SUCCESS (Sy stem fo r Unifo rm Calculatio n Of Eco no m ic Sup p o rt Serv ices) CRS (Client Registry Sy stem ) NOSS (Netw o rk Op eratio ns fo r So cial Serv ices) SA CWI S (Statew ide A uto m ated Child Welfare I nfo rm atio n Sy stem ) Ch il d car e CPRS (Case Planning and Rep o rting) PSDS (Pro tectiv e Serv ices Data Sy stem s) Energy (Lo w inco m e Ho m e Energy A ssistance Pro gram ) Tax I ntercep t Miscellaneo us Disaster Checks STA RS Rew rite (Sup p o rt, Tracking, A cco unting and Rep o rting Sy stem ) New Hire Bank Match Case Registry Fam ily Planning Lab o rato ry info rm atio n SEN DSS WI C (Wo m en, I nfants and Children) V ital Reco rds V ital Reco rds Birth V ital Reco rds Death GRI TS (Geo rgia Registratio n fo r I m m unizatio n Transactio n Sy stem ) Bio Terro rism A egis PH Inform ation Sy stem s Report Writer MH/MR Com m unity Inform ation Sy stem s Personnel Managem ent Behav ioral Health Inform ation Sy stem s Statew ide Perpetual Inv entory Control Sy stem Com m on Intake Children Initiativ e Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 2 3 .54 1.03 5.2 4 1.65 0.32 4.22 0.44 0.01 7 .12 0.12 2 4 ,54 4 ,3 50 67 3,27 3 2 ,3 58,87 8 2 5,182 ,59 6 393,7 83 9,264 0.18 0.31 20.15 0.85 1.21 0.31 1.07 0.21 0.47 16.25 1.46 0.99 5.7 4 0.8 10.97 2 1.9 11.7 9 218,042 998 3 5,2 85 12,862,7 61 190,929 29,347 61,17 8 2 2 6 ,52 1 110,298 12 7 ,853 7 64,312 189,7 12 1,431,930 7 ,52 2 ,3 6 9 155,17 5 4 ,86 5,03 9 138 3 ,54 2 ,6 15 2,612 1,057 ,09 2 7 28,187 7 05,7 4 7 9 ,56 1 236 Georgia Department of Human Resources Expenditures by Application (continued) Applicat ions: Descript ion Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures A I MS (A ging I nfo rm atio n Managem ent Sy stem ) OI S (Office o f I nv estigativ e Serv ices) EBT (Electro nic Benefit Transfer) FA CS (Financial A cco unting Co st Sy stem ) DHR Rem o te Site Transm issio n UA S (Unifo rm A cco unting Sy stem ) EDP CC (Electro nic Data Pro cessing fo r Co st Co ntro l Sy stem ) RMSS (Rando m Mo m ent Sam p le Study ) Deb t Seto ff Hum an Reso urces Op eratio ns Dev elo p m ent OI T (Office o f info rm atio n Techno lo gy ) OPBS (Office of Planning andBudget Serv ices) ORS (Office of regulatory Serv ices) General Portal Portal - WMCC (Where'sMy Child'sCheck) Portal - Constituent Serv ices Portal - Content Project Portal - SharedFront End Portal - Quick Hits Portal - Quick HitsApplications Portal - CWESP Portal - Safefuture Portal - DASI Portal - Vital Ev ents 0.94 1.85 1.33 0.99 0.35 0.43 0.43 0.29 399,860 228,990 6 00,6 51 4,227 4 57 ,3 87 2 88,390 121,47 4 105 969,362 1 , 558 227 ,666 53 ,6 52 3 7 4 ,2 55 2,440 63,920 7 ,830 1,57 5 3,960 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 86.25 0 86.25 40.7 1 188.29 229 9 1,6 07 ,151 18,47 8,425 110,085,57 5 237 Georgia Department of Human Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: SUCCESS - (System for Uniform Calculation of Economic Support Services) Program or Sub-Program: Administration Description of Application Function: The State of Georgia, Department of Human Resources, Division of Family and Children Services (DFCS) operates a computer application that provides case management, eligibility determination, benefit payment, management and federal reporting for Temporary Assistance for Needy Families (TANF), Food Stamp, and Medicaid programs. The SUCCESS application serves the following customers through it's use and products created: Georgia Families, Division of Family and Children Services (DFCS), Claims Unit, Evaluating and Reporting, including: QA Management and Evaluation; Economic Support Services; Office of Investigative Services; Office of Financial Services; Office of Child Support Enforcement; Georgia Department of Education; Housing Authorities; Federal Agencies; Department of Community Health; Department of Labor; Department of Revenue; Department of Juvenile Justice; Georgia Bureau of Investigation; and Community Action Agencies. The SUCCESS application is a large application that was implemented during the last half of 1998. It has over 900 programs and 475 screens, 475 DB2 tables. 4 million+ lines of code. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2006 $ 24,544,350 Information Not Available Information Not Provided Consultant FTEs: 23.54 Staff FTEs: 4.22 Application B: CHILD CARE REPORTING SYSTEM (CCRS) Program or Sub-Program: Administration Description of Application Function: CCRS maintains the data entered from 133 County DFCS Offices about the responsible client/guardian and the children receiving subsidized childcare benefits. This data is required for reporting the distribution of Federal Childcare Block Grant Funds to the Administration of Children and Families (ACF). Child Care Log - Tracks investigations arising from allegations of misconduct by state employees related to the Child Care program. 238 Georgia Department of Human Resources o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 version 10 (system for specific server) DB2 v7.0 Annual Volume: Unit of Measure: FY 2006 $ 393,783 1,098,531 Transactions Consultant FTEs: 0.32 Staff FTEs: 0.12 Application C: SACWIS (STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM ) Program or Sub-Program: Administration Description of Application Function: Proposal (RFP) for a vendor to provide, install and implement a Web based solution, to support the Child Welfare case managers provision of social services through DFCS.. o Platform/Host: o Operating System: o Database: TBD TBD TBD Annual Volume: Unit of Measure: FY 2006 $ 25,182,596 Information Not Provided Information Not Provided Consultant FTEs: 1.65 Staff FTEs: 7.12 Application D: PROTECTIVE SERVICES DATA SYSTEMS (PSDS) Program or Sub-Program: Administration Description of Application Function: (Protective Services Data System) The purpose of this system is to capture demographic data about the children, parents and alleged maltreaters involved in the cases reported to Child Protective Services. o Platform/Host: o Operating System: o Database: Apache server Information Not Provided Oracle Annual Volume: Unit of Measure: FY 2006 $0 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 0 239 Georgia Department of Human Resources Application E: ENERGY - LOW INCOME HOME ENERGY ASSISTANCE PROGRAM (LIHEAP) Program or Sub-Program: Administration Description of Application Function: The LIHEAP (Low Income Home Energy Assistance Program) provides statewide assistance to households with income at or below 150% of poverty level for Georgia. This financial assistance is primarily in the form of locally issued checks to home energy suppliers (vendors) on behalf of eligible households. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 version 10 VSAM Annual Volume: Unit of Measure: FY 2006 $ 218,042 58 Information Not Provided Consultant FTEs: 0.18 Staff FTEs: 0.8 Application F: MISCELLANEOUS/DISASTER CHECK SYSTEM Program or Sub-Program: Administration Description of Application Function: Online/Batch Cobol VSAM System which is inactive until a FEMA Disaster is declared. Provides the ability to create checks based on FEMA funds during Disaster. Miscellaneous Checks provides ability to create checks for source systems ($TARS, SUCCESS, etc.). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 v.10 DB2 v7.0 (IBM database) Annual Volume: Unit of Measure: FY 2006 $ 35,285 Not Available Number of Customers Consultant FTEs: 0.31 Staff FTEs: 0 Application G: $TARS(SUPPORT, TRACKING, ACCOUNTING, & REPORTING SYSTEM) Program or Sub-Program: Administration Description of Application Function: $TARS supports all the tasks associated with the child support functions of intake, locate, establishment, enforcement, and financial management. It also: tracks actions taken on a case, generates locally-developed or 240 Georgia Department of Human Resources standardized documents, maintains a comprehensive audit trail, tracks service of process, and the status of support orders, identifies delinquencies, interfaces with other state and federal databases, provides for supervisory review of staff performance, performs appointment scheduling and court/administration calendaring. o Platform/Host: o Operating System: o Database: GTA Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $ 12,862,761 Not Available Users Consultant FTEs: 20.15 Staff FTEs: 10.97 Application H: W4 (NEW HIRE) Program or Sub-Program: Administration Description of Application Function: The New Hire System provides employment information to the National Directory of New Hire (NDNH). Georgia's New Hire also provides employment information directly to Georgia's Child Support Recovery Enforcement Agency ($TARS), Department of Labor, SUCCESS, and the Federal Parent Locators Service (FPLS). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 version 10 VSAM Annual Volume: Unit of Measure: FY 2006 $ 190,929 Not Available Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.85 0 Application I: BANK MATCH Program or Sub-Program: Administration Description of Application Function: FIDM (Financial Institution Data Match) is the automated process of identifying bank accounts and other assets for delinquent non-custodial parents. When a match occurs the OCSE agent can pursue the asset to collect child support arrears. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided 241 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2006 $ 29,347 1,400 for FY05 Users Consultant FTEs: 0 Staff FTEs: 0 Application J: FAMILY PLANNING Program or Sub-Program: Administration Description of Application Function: The Family Planning program offers health education and comprehensive family planning services to help women and men stay healthy and have healthy babies. Family Planning services are provided by non-profit agencies and public health departments to make them affordable and available to all Georgians in every county. Services include abstinence counseling, pregnancy postponement, adoption awareness, birth control and counseling, preventive pre immunization for adult and children, education about smoking, alcohol and nutrition and screening for some types of cancer and sexually transmitted diseases, including Chylamydia and HIV. The program's direct family planning services are supported by Title X Federal funding and state funds. o Platform/Host: o Operating System: o Database: Mainframe Information Not Provided Flat Files Annual Volume: Unit of Measure: FY 2006 $ 226,521 Currently no online production screens- Note: 22 new online screens are in UAT Not Available Consultant FTEs: Staff FTEs: 1.21 0 Application K: VITAL RECORDS (BIRTH, DEATH, DIVORCE, MARRIAGE, ITOP, FETAL DEATH, AND LINKS) Program or Sub-Program: Administration Description of Application Function: The Vital Records Branch exists within the Department of Human Resources, Division of Public Health, exercising responsibilities and completing activities defined by Chapter 31-10 OCGA and DHR Rules 2901-3. It has the administrative responsibility of directing and supervising the statewide system of registration, data management, archiving, and distribution of information regarding events of birth, death, fetal death, induced termination of pregnancy (ITOP), reports of marriage and divorce, and other documents. Vital Records customers include all Georgia citizens, state and federal agencies, and many other constituents. Among various services offered, the public can obtain certified copies of birth, death, and other records upon payment of the proper fees as defined by Georgia Law. 242 Georgia Department of Human Resources Revenue is generated from the sale of certified copies of records and, to a lesser degree, from data computer runs. The availability, timeliness and accuracy of vital records and vital statistics data are deemed critical by the public; legislators; DHR and DPH managers; and local, state, and national constituent contractors. o Platform/Host: o Operating System: o Database: Mainframe MVS VSAM/CICS Annual Volume: Unit of Measure: FY 2006 $ 954,024.24 890,150 Transactions Consultant FTEs: 1.28 Staff FTEs: 0 Application L: GRITS (GEORGIA REGISTRATION FOR IMMUNIZATION TRANSACTION SYSTEM) Program or Sub-Program: Administration Description of Application Function: All children, physicians, health departments, universities, long term care facilities, medical centers, parents, and private / public schools in Georgia will benefit tremendously from this single repository of immunization histories in the following ways: clarify vaccine information and complex immunization schedule; Assure that immunization records are always available; Reduce staff time needed to obtain complete immunization history of patients; Decrease provider cost by reducing the number of unnecessary immunizations; Provide data to enable accurate assessment of patients' immunization status; Provide lists of patients with pending and overdue immunizations; Provide printouts of Form 3231 school certificate Improve overall immunization status of the providers' patient community; GRITS places crucial focus on the prevention of disease. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $ 1,431,930 5,000,000 Transactions in FY 2006 Consultant FTEs: 0.47 Staff FTEs: 0 243 Georgia Department of Human Resources Application M: DIVISION OF PUBLIC HEALTH - AEGIS Program or Sub-Program: Administration Description of Application Function: The AEGIS application software supports provision of direct PH clinical services at County and District Health Department sites by maintaining clinical service records, and providing billing and scheduling functionality. AEGIS currently manages 30-40% of the state PH client base supporting over 1,000 AEGIS end users. The application supports 40 PH programs. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $ 155,175 1,000,000 Annual transactions Consultant FTEs: 1.46 Staff FTEs: 0 Application N: MENTAL HEALTH/MENTAL RETARDATION INFORMATION SYSTEM (MHMRIS) Program or Sub-Program: Administration Description of Application Function: This system is designed to record and report mental health, mental retardation, and substance abuse services delivered to consumers in Georgia via a network of private community services providers. MHMRIS Oracle AD-Hoc Reporting System. o Platform/Host: o Operating System: o Database: IBM Mainframe MVS (OS 390) DB2 Annual Volume: Unit of Measure: FY 2006 $ 3,542,615 1,034 Information Not Provided Consultant FTEs: 5.74 Staff FTEs: 11.79 Application O: AGING INFORMATION MANAGEMENT SYSTEM (AIMS) Program or Sub-Program: Administration Description of Application Function: AIMS is the original integrated system that enables DAS to effectively manage services to older Georgians at both the program and client level. It includes administrative and budget functions, client demographic data, and client service data. This initiative transitions AIMS to a web-based 244 Georgia Department of Human Resources application that is easier to use and accessible by all providers on the Division of Aging Services (DAS) network of contracted caregiver services. The AIMS Web applications includes modules for LTCO, GeorgiaCares, Security Administration, Service Logs and ELAP. By December 2004, this system will be expanded to include the Client, CCSP Service Authorization, and Adult Protective Services modules. o Platform/Host: o Operating System: o Database: Windows NT Server Windows Oracle Annual Volume: Unit of Measure: FY 2006 $ 399,860 5,462,856; 38,310; 713,162; 13,526 Units of service provided; Non-medicaid clients; Service authorizations; Medicaid clients Consultant FTEs: 0.94 Staff FTEs: 0.99 Application P: ELECTRONIC BENEFIT TRANSFER SYSTEM (EBT) Program or Sub-Program: Administration Description of Application Function: EBT is the interface system between the eligibility system SUCCESS and the financial agent, J.P. Morgan EFS. It provides demographic and benefit authorization information from SUCCESS to J.P. Morgan EFS for Food Stamp and TANF (Temporary Assistance for Needy Families). o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 Version 10 DB2 v7.0 Annual Volume: Unit of Measure: FY 2006 $ 600,651 2,038,162 Transactions Consultant FTEs: 1.85 Staff FTEs: 0.35 Application Q UNIFORM ACCOUNTING SYSTEM (UAS) Program or Sub-Program: Administration Description of Application Function: UAS is used to control budgets, expenses, and disbursements of Grant-In-Aid funds for DFCS, DPH, and DMHDDAD. Appropriated amounts are entered as divisional budget ceilings. Budgets may not be entered in excess of these ceilings. Monthly expenses reported for Grant-In-Aid funds may not exceed budget. o Platform/Host: GTA Mainframe 245 Georgia Department of Human Resources o Operating System: MVS o Database: DB2 Annual Volume: Unit of Measure: FY 2006 $ 457,387 1,359 Customers Consultant FTEs: 0 Staff FTEs: 0 Application R: RANDOM MOMENT SAMPLING SYSTEM (RMSS) Program or Sub-Program: Administration Description of Application Function: A system designed to collect statistical data, related to staff on-going work activities, used by the DHR/Cost Allocation Unit for distributing operating costs across federally funded programs. o Platform/Host: o Operating System: o Database: GTA Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $ 88,389.70 545 Information Not Provided (INP) Consultant FTEs: Staff FTEs: 0.43 0 Application S: DEBT SETOFF SYSTEM (DASI) Program or Sub-Program: Administration Description of Application Function: DASI is a Web-based, reporting and investigating system implemented on July 1, 2002 in .NET using a SQL Server data base. The system addresses the division's initiative to identify deaths and serious incidents and take action to correct identified problems. Initial meetings with MHDDAD have been held to discuss the addition of hospital requirements to DASI. These requirements are currently gathered in separate systems known as "Serious and Unusual Incident Reports". Debt Setoff System provides a way to intercept taxpayer's refund money when the taxpayer has an outstanding debt to $TARS, SUCCESS or Mental Health. Debt Setoff disburses the intercepted tax refunds to the agencies until the taxpayer's debt to the agency is paid. o Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS 390 Version 10 DB2 v. 7.0 246 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2006 $ 121,474 97,247 Transactions Consultant FTEs: 0.43 Staff FTEs: 0 Application T: PORTAL - CONSTITUENT SERVICES Program or Sub-Program: Administration Description of Application Function: This application self-enables child support constituents to help manage their own cases. It provides payment history for the last year, enables the constituent to update their demographic data, enables Custodial Parents to apply for or modify direct deposit account information and allows them to provide locate information on the Non-Custodial Parent. The application allows both Custodial and Non-Custodial Parents to see the current status of their case and view scheduled appointments. The application allows the general public to apply for child support services through an online application as well as make child support payments. This system replaced the previous Where's My Child's Check application. o Platform/Host: o Operating System: o Database: GTA Windows Server Windows DB2 Annual Volume: Unit of Measure: FY 2006 $ 374,255 500,000 Transactions Consultant FTEs: 0 Staff FTEs: 0 Application U: PORTAL - SHARED FRONT END Program or Sub-Program: Administration Description of Application Function: The SFE application will provide eligibility prescreening, information and referral, and common intake functionality. The eligibility prescreening functionality will enable constituents to access a questionnaire in the application that will asses the constituent's eligibility for in-scope programs and services and refer the constituent to the appropriate program areas for further assessment and intake actions. The information and referral functionality will allow a constituent or worker to view a list of service sites and contact information that are available to the constituent, the common intake component allows legacy systems to share common data elements about a constituent so that duplicate data entry is not required of the worker. This is going out to bid through RFP. o Platform/Host: Multiple 247 Georgia Department of Human Resources o Operating System: Mainframe, Local Server o Database: TBD Annual Volume: Unit of Measure: FY 2006 0 To Be Determined To Be Determined Consultant FTEs: 0 Staff FTEs: 0 Application V: PORTAL - QUICK HITS EMS CERTIFICATION Program or Sub-Program: Administration Description of Application Function: The Quick Hits EMS Certification application allows Division of Public Health constituents apply to recertify their existing Cardiac Technician, EMT-Basic, EMT-Intermediate or Paramedic certification online through the georgia.gov portal. A user will log in using their assigned EMT number and SSN to gain access to the site. The application will allow them to update demographic information at any time. During the recertification period the user will be allowed to apply for recertification and pay the certification fee online. The Quick Hits Office of Regulatory Services E-Commerce application allows users to purchase ORS pamphlets and materials online. The application displays a list of all materials available and the cost of each. Upon the constituent's final selection, they can select check-out and pay for the items using a Visa or Master Card. At that time an administrator user of the system is informed of the new order via email. Upon shipment of the order, the administrator user will inform the application that the credit card can be billed. The Quick Hits Office of Regulatory Services Report Filing application allows regulated facilities to file incident reports and complaints online. These facilities include hospitals, nursing homes, child care homes, etc. The process is currently a paper-based manual process. This new application will enable ORS State Staff to respond to reports and complaints more quickly and address any immediate actions that should be taken in the facility. o Platform/Host: o Operating System: o Database: Sun Sun Vignette Annual Volume: Unit of Measure: FY 2006 $63,920 150 (estimated for FY2006) Transactions Consultant FTEs: 0 Staff FTEs: 0 248 Georgia Department of Human Resources Application W: OFFICE OF INVESTIGATIVE SERVICES INFORMATION SYSTEM (ISIS) Program or Sub-Program: Administration Description of Application Function: Oversight: This IT Initiative will replace the DHR Case Tracking System used by the Office of Investigative Services (formerly known as the Office of Fraud and Abuse), ISIS tracks public assistance fraud referrals from initial receipt through investigation. o Platform/Host: o Operating System: o Database: Windows NT Server Windows FoxPro Annual Volume: Unit of Measure: FY 2006 $ 228,900 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application X: CLIENT REGISTRY SYSTEM (CRS) Program or Sub-Program: Administration Description of Application Function: The Client Registration System (CRS) records and maintains client information for $TARS and SUCCESS on the Client Database. The Client Registration System processes Client Name/SSN inquiry, Client Participation, Client Registration, Name/SSN clearance, Client Maintenance, and Client ID correction functions. CRS has the functionality to allow for the integration of all clients maintained on other Georgia DHR databases. Basic identifying data (Name, SSN, Date of Birth, Sex, Race, County Code, Alias Names, and additional SSN's) is collected and maintained for each client as part of this subsystem. CRS has been rewritten into module form. This was done to make CRS platform independent. The CRS portion of the $TARS rewrite created Web Pages that interface with CRS. The Web Pages were written and are maintained by the CRS staff. o Platform/Host: o Operating System: o Database: IBM 9672 Z777 Enterprise OS390 V. 10 DB2 v7.0 Annual Volume: Unit of Measure: FY 2006 $ 673,273 Information Not Provided Information Not Provided Consultant FTEs: 1.03 Staff FTEs: 0.44 249 Georgia Department of Human Resources Application Y: NETWORK OPERATIONS FOR SOCIAL SERVICES (NOSS) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $ 2,358,878 Information Not Provided Information Not Provided Consultant FTEs: 5.24 Staff FTEs: 0.01 Application Z: CASE PLANNING AND REPORTING Program or Sub-Program: Administration Description of Application Function: Interim system to track child cases until the full State Automated Child Welfare Information System (SACWIS) is developed. Note: This application is maintained by AOC (Administrative Office of the Courts). OIT provides data base support only. Platform/Host: o Operating System: o Database: IBM 9672 Z77 Enterprise OS390 v.10 DV2 v.5.0 Annual Volume: Unit of Measure: FY 2006 $ 9,264 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AA: PORTAL VITAL EVENTS Program or Sub-Program: Administration Description of Application Function: Implement a centralized, Web-based birth and death event registration system including fetal death and induced termination of pregnancy. The project also includes an electronic workflow at the state Vital Records office to improve quality and speed of customer service and electronic marriage and divorce modules. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided 250 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2006 $3,960 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AB: CASE REGISTRY Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $61,178 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AC: LABORATORY INFORMATION Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $110,298 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AD: WOMEN, INFANTS & CHILDREN (WIC) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided 251 Georgia Department of Human Resources Annual Volume: Unit of Measure: FY 2006 $127,853 Information Not Provided Information Not Provided Consultant FTEs: 0.31 Staff FTEs: 0 Application AE: TAX INTERCEPT Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $998 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AF: BIO-TERRORISM Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $7,522,369 Information Not Provided Information Not Provided Consultant FTEs: 16.25 Staff FTEs: 2 Application AG: PUBLIC HEALTH INFORMATION SYSTEMS Program or Sub-Program: Administration Description of Application Function: A system that contains a directory of PH and private sector partners and serves the needs of a wide variety of business functions that require information linkage between partners o Platform/Host: Information Not Provided o Operating System: Information Not Provided 252 Georgia Department of Human Resources o Database: Information Not Provided Annual Volume: Unit of Measure: FY 2006 $ 4,865,039 Information Not Provided Information Not Provided Consultant FTEs: 0.99 Staff FTEs: 1.9 Application AH: REPORT WRITER Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $138 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AI: PERSONNEL MANAGEMENT Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $2,612 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AJ: BEHAVIORAL HEALTH INFORMATION SYSTEMS Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Sun Workstations o Operating System: Solaris 253 Georgia Department of Human Resources o Database: Oracle, Cache Annual Volume: Unit of Measure: FY 2006 $ 1,057,092 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AK: STATEWIDE PERPETUAL INVENTORY CONTROL SYSTEM Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: IBM Mainframe/MS Server VSE/ESA (390)/Windows Server VSAM/Flat Files Annual Volume: Unit of Measure: FY 2006 $728,187.25 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AL: COMMON INTAKE Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $705,747 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AM: CHILDREN'S INITIATIVE Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Information Not Provided 254 Georgia Department of Human Resources o Operating System: Information Not Provided o Database: Information Not Provided Annual Volume: Unit of Measure: FY 2006 $9,561 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AN: HUMAN RESOURCES OPERATIONS DEVELOPMENT Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $105 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AO: OFFICE OF INFORMATION TECHNOLOGY (OIT) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Windows NT Server Windows Oracle Annual Volume: Unit of Measure: FY 2006 $969,362 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AP: OFFICE OF PLANNING AND BUDGET SERVICES (OPBS) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Information Not Provided 255 Georgia Department of Human Resources o Operating System: Information Not Provided o Database: Information Not Provided Annual Volume: Unit of Measure: FY 2006 $1,558 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AQ: OFFICE OF REGULATORY SERVICES (ORS) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Windows NT Server Windows Oracle Annual Volume: Unit of Measure: FY 2006 $ 227,666 Information Not Provided Information Not Provided Consultant FTEs: 0.29 Staff FTEs: 0 Application AR: GENERAL PORTAL Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $ 53,652 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AS: ELECTRONIC DATA PROCESSING FOR COST CONTROL Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Information Not Provided 256 Georgia Department of Human Resources o Operating System: Information Not Provided o Database: Information Not Provided Annual Volume: Unit of Measure: FY 2006 $2.37 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AT: PORTAL WHERE'S MY CHILD'S CHECK (WMCC) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: GTA Windows Server Windows DB2 Annual Volume: Unit of Measure: FY 2006 Not Provided Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AU: PORTAL CONTENT PROJECT Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Sun o Operating System: Sun o Database: Vignette Annual Volume: Unit of Measure: FY 2006 $2,440 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AV: PORTAL - CWESP Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: Information Not Provided 257 Georgia Department of Human Resources o Operating System: Sun o Database: Vignette Annual Volume: Unit of Measure: FY 2006 $0 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AW: PORTAL SAFE FUTURE Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: To Be Determined o Operating System: To Be Determined o Database: To Be Determined Annual Volume: Unit of Measure: FY 2006 $7,830 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application AX: PORTAL DASI Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: To Be Determined To Be Determined To Be Determined Annual Volume: Unit of Measure: FY 2006 $1,575 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 258 Georgia Department of Human Resources Application AY: FINANCIAL ACCOUNTING COST SYSTEM (FACS) Program or Sub-Program: Administration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: To Be Determined To Be Determined To Be Determined Annual Volume: Unit of Measure: FY 2006 $4,227 Information Not Provided Information Not Provided Consultant FTEs: 1.33 Staff FTEs: 0 259 Georgia Department of Human Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanner PC Tablets Plotters DESCRIPTION HP Compaq dc5000 MT HP Pavilion dv5220us 1.6 GHz Intel Core Duo T2050 HP ML 310 Server Cisco Catalyst 2900 Switched Ethernet Cisco Catalyst 4500 Series Switch Cisco 1811, 2821 Firewalls Xerox HP/Lexmark/Xerox various HP Compaq Tablet TC100 HP - Designjet 5500 Plotters Wireless Devices Blackberry 7230 Handheld Device QUANTITY 18,000 1,500 1,200 2,000 2,500 650 1,600 1,680 125 5,500 25 736 125 34,905 Capitalized Asset Value of IT Equipment: $ 62,842,720 General Age and Condition of Equipment: Description of condition. Equipment purchased in FY05. Includes county, state, federal, & special funds. All equipment is in good condition. 260 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Bureau of Investigation Georgia Bureau of Investigation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision A safer Georgia through a quality operation of innovative and responsive investigative, forensic and criminal justice information technology services. Agency Mission The mission of the Georgia Bureau of Investigation is to provide the highest quality investigative, scientific, and information services and resources to the criminal justice community and others as authorized by law, for the purpose of maintaining law and order, and protecting life and property. A team of skilled and dedicated employees, utilizing innovative programs and state-of-the-art technology will achieve the mission. Agency Strategic Goals Based on industry standards and the criminal justice operating environment, GBI Operations will be a model of efficiency and effectiveness. Because the GBI is relied upon as a critical provider for criminal justice services, it must demonstrate consistent high quality of its products, services and leadership. The GBI workforce possesses the skills, equipment resources and is properly diversified to best facilitate the GBI meeting its mission mandates. At every level (local, state and federal) the sharing of criminal justice information will be fully integrated. 261 Georgia Bureau of Investigation Agency IT Projects PROJECT A: Computerized Criminal History (CCH) Replacement Project Description and Benefit: The current legacy CCH system does not allow customers to obtain relevant information needed to arrest, charge, and sentence offenders in a timely manner. The new system provides this improved information sharing and will also be used for anti-terrorist activities in Homeland Security. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $4,861,118.80 Construction / Implementation High $ 8,000,016.85 State Funds $0 Federal/Other Funds $4,861,118.80 PROJECT B: Message Switch/ Web Services Modernization Project Description and Benefit: The upgraded message switch will improve CJIS customers' ability to access information from various systems to determine wanted status, sentencing, and public awareness of dangerous offenders. It will also improve the exchange of information used in ant-terrorist activities in Homeland Security. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,418,458 Complete / Maintenance High $ 1,800,016.65 State Funds $0 Federal/Other Funds $1,418,458 PROJECT C: Automated Fingerprint Identification System (AFIS) Upgrade Project Description and Benefit: Requires the upgrade AFIS T-NET which is the internal network that supports AFIS on-line transactions. The upgrade will improve response time for applicant and civil fingerprint checks. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $732,700 Complete / Maintenance High $732,700 State Funds $0 Federal/Other Funds $732,700 PROJECT D: Computer Based CJIS Training Project Description and Benefit: This project is will extend the reach of GCIC CJIS network trainers by making coursework available on-line. 262 Georgia Bureau of Investigation Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $77,750 Complete / Maintenance High $90,000 State Funds $0 Federal/Other Funds $77,750 PROJECT E: Sex Offender Database Replacement Project Description and Benefit: Benefit - The current Sex Offender Registry (SOR) was originally created in 1996. To accommodate legislative mandates required to the system as well as take full advantage of the latest web technology, a new database must be developed. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Will NOT need RFP High $50,000 - $250,000 (FY05 est.) State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT F: Customer Resource Management System (CRM) Project Description and Benefit: To provide additional support to GCIC's centralized IT call center. The system will support internal GBI problem reporting and resolution as well as that for CJIS customers. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Unknown Undecided Start Medium $Unknown State Funds $Unknown Federal/Other Funds $Unknown 263 Georgia Bureau of Investigation Agency Major IT Accomplishments CJIS Message Switch Upgrade Installation completed in May 2006. Portal to be rolled out in FY 2007. AFIS T-Net Upgrade Upgrade completed in FY 2006. Windows 2000/2003 Migration Migration completed in FY 2006. Computer Based Training Software installed and being developed for the first training class - Security and Integrity. Image Archive Upgrade Additional storage and scanners provided to GBI's image archive to bring in Personnel, Open Records and Finance offices to scan and store on the agencies image storing system. 264 Georgia Bureau of Investigation Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 1,696,205 129,7 60 17 6,634 222,7 90 2 ,2 2 5 ,3 89 101,890 7 92,331 2 9 5,89 1 10,025 37 ,949 1,238,086 3 5 ,5 02 - 265 Georgia Bureau of Investigation Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Software 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 4 09 ,57 9 409,57 9 16 5,186 5,3 6 1,12 9 37 6,921 5,903,236 3 82 ,509 48,000 430,509 368,810 123 30,868 2 5,3 7 6 6 2 ,53 6 328,326 816,039 1,246,548 266 Georgia Bureau of Investigation Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 7 3,17 2 66,623 139,7 95 369,7 97 369,7 97 11,567 ,932 4,7 09,149 6,7 61,492 97 ,291 28.5 1.6 267 Georgia Bureau of Investigation Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: The GBI does not track IT expenditures by appl ic ation Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 11,56 7 ,9 3 2 1.6 28.5 11,56 7 ,9 3 2 1.6 28.5 268 Georgia Bureau of Investigation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Information not provided - - - The GBI does not track IT expenditures by application or by business function. 269 Georgia Bureau of Investigation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners DESCRIPTION Unisys CX7822 (main at NADC) Dell, Gateway, Compaq Dell, Gateway, Compaq Dell Owned and operated by GTA Wireless Devices Blackberries / Trios ($6,625) QUANTITY 1 1,250 742 94 85 32 120 155 5 72 53 2,609 Capitalized Asset Value of IT Equipment: $2,875,625 General Age and Condition of Equipment: Description of condition. Approximately 33% of equipment is over 4 years old. 270 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Juvenile Justice Georgia Department of Juvenile Justice Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision "Youth served by the Department of Juvenile Justice will be offered the opportunity to achieve their highest potential through proven, innovative and effective programs delivered in appropriate settings by a well trained, professional staff, with a commitment to best practices in juvenile corrections." Agency Mission "To protect and serve the citizens of Georgia by holding youthful offenders accountable for their actions through the delivery of effective services, in appropriate settings, establishing youth in their communities as law abiding citizens." Agency Strategic Goals Alignment with Stakeholders. Provide relevant and effective services for youth. Improve retention of staff and enhance accountability for productivity. Reaffirm and implement core agency beliefs. Agency IT Projects PROJECT A: Automate DJJ HR Business Process Workflow for Hiring Component Project Description and Benefit: Cut time required to hire new staff by improving GCIC background check turnaround, budget approval, request to advertise and capturing of data in PeopleSoft. Improve hiring turnaround 271 Georgia Department of Juvenile Justice Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Construction/Implementation High $400,000 State Funds $200,000 Federal/Other Funds $0 PROJECT B: Implement Integrated Services Plan (Component of Integrated Classification Module of JTS) Project Description and Benefit: Provides accountability measures for insuring youth receive best treatment option based on needs identified through assessment process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Complete/Maintenance High $600,000 State Funds Federal/Other Funds $200,000 $0 PROJECT C: Medicaid Maintenance and Support Project Description and Benefit: Software supports Medicaid eligibility and billings Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $30,000 Complete/Maintenance High $200,000 State Funds $30,000 Federal/Other Funds $0 PROJECT D: Improve software/hardware management across DJJ data network (inventory, virus protection, security, administration) Project Description and Benefit: Reduce risk to hacker and security threats to data network and computers. Maximize computer support resources by increasing our central computer network management capabilities versus decentralize support. Replace computers that are 4 to 5 year old with newer computers that will operate latest versions of Microsoft Operating Systems such as "XP". Implement "active directory" Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,000,000 Complete/Maintenance High $1,000,000 State Funds $1,000,000 Federal/Other Funds $0 272 Georgia Department of Juvenile Justice PROJECT E: Software and Hardware Support for DJJ Education Department - 181st School District Project Description and Benefit: Provide for latest of working computers and maintaining latest education related software for students. support Juvenile Tracking System Education Module-- grades, scheduling, testing results, transcripts, special education (Individual Education Plans - IEP) Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $409,865.12 Complete/Maintenance High $1,000,000 State Funds $0 Federal/Other Funds $409,865.12 PROJECT F: Developed JTS interfaces to External Business Partners (Clayton County Juvenile Courts -JCATS, DeKalb County Juvenile Court - JCATS, and DFCS CPRS (Case Management System) Project Description and Benefit: Improve accuracy and reduce duplication data of effort and data between each agency Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Complete/Maintenance High $50,000 State Funds Federal/Other Funds $0 $0 PROJECT G: Implement Standards Levels of Care into JTS Project Description and Benefit: Reduce cost, proper placement into right level of treatment Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Construction/Implementation High $400,000 State Funds $200,000 Federal/Other Funds $0 PROJECT H: DJJ Web Content Support for all Divisions (In Particular Public Information and Training) Project Description and Benefit: Deploy staff training faster and more completely, improve communication to employees, vendors, and public. Project Status Complete/Maintenance 273 Georgia Department of Juvenile Justice Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Medium $200,000 State Funds $200,000 Federal/Other Funds $0 PROJECT I: IT and Telecommunication Infrastructure Support Project Description and Benefit: Produce 5 Telecommunication Plan to identify cost saving and leverage savings buy applying new technology and managing telecom resources better. Implement DJJ Network MPLS, Increase T1 circuits, DSL 100 Court Services Office Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $400,000 Construction/Implementation High $400,000 State Funds Federal/Other Funds $400,000 $0 PROJECT J: Business Continuity Plan Project Description and Benefit: Information Not Available Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $50,343 Planning/Analysis/Design Medium $300,000 State Funds Federal/Other Funds $50,343 $0 PROJECT K: JTS Enhancements Project Description and Benefit: Education (withdraw of Academic record); Medical (nursing Performance); Mental Health assessment; Behavioral Health Performance log; Service Planning; Medical automated prescription pads; Disciplinary; Victim notification Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,223,000 Complete/Maintenance High $4,000,000 State Funds $900,000 Federal/Other Funds $323,000 PROJECT L: Medicaid Enhancements Project Description and Benefit: Mass eligibility automation; enhance Medicaid rules for eligibility; discretionary selection. 274 Georgia Department of Juvenile Justice Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $75,000 Complete/Maintenance High $500,000 State Funds $75,000 Federal/Other Funds $0 PROJECT M: Program Evaluation Project Description and Benefit: Determine what works and what doesn't work using data mining and statistical software. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Complete/Maintenance High $200,000 State Funds Federal/Other Funds $200,000 $0 PROJECT N: Warehouse Inventory Project Description and Benefit: inventory operating supplies kids and staff uniforms food for food service Central Operations Bill Ireland YDC. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $80,000 Complete/Maintenance Low $80,000 State Funds $80,000 Federal/Other Funds $0 PROJECT O: Annual replacement 4 year old computers. Project Description and Benefit: Information Not Available Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $400,000 Complete Maintenance High $400,000 State Funds $300,000 Federal/Other Funds $100,000 275 Georgia Department of Juvenile Justice Agency Major IT Accomplishments Automate DJJ HR Business Process Workflow Automated criminal background status reporting on prospective hires. Implement Integrated Services Plan (Component of Integrated Classification Module of JTS) Now provide better accountability towards meeting needs of the youth as predicted by comprehensive risk needs instrument. Complete implementation of EDI with ACS for Medicaid eligibility and payment transactions. Now have quicker turnaround on Medicaid eligibility and filings for reimbursement of services. Improve software/hardware management across DJJ data network (inventory, virus protection, security, administration) Improved security, control of spam, faster computer response time for users. Improve support and management of computers, software and networks used in DJJ facilities Schools (approximately 40) Improved security, control of spam, faster computer response time for users. Improve Detention Assessment Instrument- Use OJJDP/NCCD, Juvenile Court Judges, DJJ staff and CYCC findings & improvement recommendation to enhance detention assessment process. More accurate scoring of youth to determine better whether youth should be served in other placement besides detention Developed JTS interfaces to External Business Partners (Clayton County Juvenile Courts -JCATS, DeKalb County Juvenile Court - JCATS, and DFCS CPRS (Case Management System) Improved knowledge on kids served by both agencies. Implement Standards Levels of Care into JTS Reduce cost, proper placement into right level of treatment. 276 Georgia Department of Juvenile Justice DJJ Web Content Support for all Divisions (In Particular Public Information and Training) Provide information to help make staff and stakeholders more productive. IT and Telecommunication Infrastructure Support Increased computer productivity (increasing band width) helps users be more productive. Business Continuity Plan Help recover business operation if disaster occurs. JTS Enhancements Education (withdraw of Academic record); Medical (nursing Performance); Mental Health assessment; Behavioral Health Performance log; Service Planning; Medical automated prescription pads; Disciplinary; Victim notification. Medicaid Enhancements Mass eligibility automation; enhance Medicaid rules for eligibility; discretionary selection. Program Evaluation Determine what programs work and what doesn't work using data mining and statistical software. Warehouse Inventory No progress this year. 277 Georgia Department of Juvenile Justice Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 52 0000 Merit Sy stem Assessm ents 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 1,180,346 84,935 122,982 167 ,609 1,620 3,969 1,561,461 16,7 69 96,317 399 4 1,053 51 6 116 14,419 169,5 89 16,036 - 278 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Software 7 2 1000 Com puter Equipm ent 7 13 000 Capital Lease 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 1,467 ,904 1,890,446 6,168 681,663 1,183,008 368,167 5,597 ,356 4 13 ,6 54 18,246 2,085 7 2,034 506,019 1,168,365 183 ,53 7 3 ,057 39,403 7 7 ,691 3 9 4 ,2 59 12,7 35 1,87 9,047 2,385,066 279 Georgia Department of Juvenile Justice Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 9,7 29,508 7 ,851,025 1,87 8,484 - 27 .0 26.0 280 Georgia Department of Juvenile Justice Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Juv enile Tracking Sy stem Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 14.99 16.22 2 ,001,53 4 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 14.99 11.01 26 16.22 10.7 8 27 2 ,001,53 4 7 ,7 27 ,97 4 9 ,7 2 9 ,508 281 Georgia Department of Juvenile Justice Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) JUVENILE TRACKING SYSTEM Program or Sub-Program: Administration, Community Supervision, Non-secure Commitment, Non-secure Detention, Secure Detention (RYDC), Secure Commitment (YDC), Juvenile Delinquency Prevention Description of Application Function: JTS Is DJJ's primary enterprise database for tracking juvenile information Case notes, admissions & releases (to detention, YDC, STP, commitments, probation Housing, case notes, mental health, medical, Education (grades attendance) legal information (Juvenile Court and offense data), incidents, movements, Program data (residential and services provided), assessments (Detention, Comprehensive Risk Needs, Mental Health Screening, etc) Medicaid Cases, Programs and Services). o Platform/Host: o Operating System: o Database: Local Agency Server/Dell Windows 2000 MS SQL Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: Annual Volume: Unit of Measure: TOTAL ANNUAL VOLUME FY 2006 $ 2,001,534 55,000 Admissions Annually 22,000 Average Daily Population active youth cases 17,000 Detention admissions annually 1,000 YDC admission annually 3,780 Short term program admissions annually 2,400 Non-secure residential admissions annually 44,000 Youth supervised at home annually 145,180 Consultant FTEs: 14.99 Staff FTEs: 16.22 282 Georgia Department of Juvenile Justice Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Staff computers Student computers Located in YDCs, RYDCs & MSCs QUANTITY 3,065 412 455 58 99 149 9 125 1,596 Wireless Devices: Cell phones Network Cards Blackberries 876 40 12 5,968 Capitalized Asset Value of IT Equipment: $6,190,190 General Age and Condition of Equipment: Description of condition. Computers are replaced every 4 to 5 years. 283 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 GA Children & Youth Coordinating Council Georgia Children & Youth Coordinating Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision CYCC will empower local communities through programs that promote accountability and healthy choices for Georgia's youth. Agency Mission Oversee the efficient administration of taxpayer funds through the provision of grant opportunities to local communities for effective prevention and intervention services for Georgia youth and families. Agency Strategic Goals Funding is provided to juvenile courts and other community organizations to develop and implement prevention, intervention, and treatment programs designed to reduce juvenile delinquency. Funding is provided for abstinence education programs and underage drinking enforcement programs to promote healthy choices among Georgia's youth. CYCC educational resources will be available to all Georgians. To establish a more coordinated, integrated child welfare and juvenile justice system at the local level. Monitor potential state legislation related to children and youth and provide information to key stakeholders. Maintain sufficient and competent workforce to meet agency's needs. 284 Georgia Children & Youth Coordinating Council Agency IT Projects PROJECT A: Continued Enhancement of Grants Database (DJJ as parent agency provides this to us at no cost to CYCC) Project Description and Benefit: A unified database will provide real-time information on the 200+ grants that CYCC administers throughout the State. Detailed information about these multiple projects will allow for greater oversight and evaluation and will increase CYCC's ability to respond quickly to local and state needs. This will also enhance CYCC's ability to measure program outcomes and report these results via the Prioritized Program Budgeting process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Complete/Maintenance Medium $Unknown State Funds $0 Federal/Other Funds $0 PROJECT B: Enhanced Web Site Project Description and Benefit: This project complements the Governor's strategic goal of best managed state in the nation. CYCC has assigned a staff member as the agency's webmaster to work in cooperation with DJJ technology office versus using an outside vendor. This capability to modify the web site internally has been accomplished, and continual enhancements are made throughout the year. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP not needed. Construction/Implementation Medium $ Unknown State Funds $0 Federal/Other Funds $0 PROJECT C: Web-based Grants Management System Project Description and Benefit: Moving to a web-based system will improve customer service to CYCC's clients by allowing them immediate access to their project's file. This will also allow for customers' electronically submitted data to be uploaded into CYCC's database, dramatically decreasing response time to customer requests. Further, this type of system will allow CYCC staff to effectively access grant project information remotely from any location in the State and provide immediate, up-to-date information to stakeholders upon request. This project has been delayed due to reductions in the agency's federal funds over the last few years. However, it has now been determined that a similar system exists in South Carolina, and CYCC will be able to replicate at no cost. 285 Georgia Children & Youth Coordinating Council Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed Planning/Analysis/Design High $ Unknown State Funds $0 Federal/Other Funds $0 Agency Major IT Accomplishments Enhancement of Grants Database With assistance from DJJ's technology office, CYCC was able to implement desired changes in the grants database during the spring of 2006. Trouble-shooting and further enhancements will continue throughout FY07. Enhanced Web Site CYCC has a dedicated staff person who serves as the agency's web master. The DJJ technology office has worked cooperatively with her on making improvements to the site. This capability has allowed CYCC to maintain current information on the site and load "bulletin board" notices quickly to increase customer service. CYCC will continue to make "cosmetic" enhancements to the site. Web-Based Grants Mgmt. System Discussions were held with CYCC's counterpart in South Carolina during FY05. It was determined that since they used Dept of Justice grant funding to create their grants system, CYCC (as GA's recipient) has authorization to replicate the system at no cost. CYCC staff and DJJ OTIS staff will visit the South Carolina office in July 2006 and plan the implementation timeframe and work hours projection, based on DJJ availability. 286 Georgia Children & Youth Coordinating Council Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 17 ,118 1,309 1,634 2,431 22,492 3,634 1,666 135 5,435 - 287 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 3,867 3,867 204 204 5,2 7 4 80 2,102 7 ,456 7 ,660 288 Georgia Children & Youth Coordinating Council Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 39,454 17 ,595 2 1,85 9 0.5 - 289 Georgia Children & Youth Coordinating Council Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Macrom edia Flash Software Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures 1,069 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0.5 1,069 38,385 0 0 3 9,4 54 0 0.5 290 Georgia Children & Youth Coordinating Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) MACROMEDIA FLASH SOFTWARE Program or Sub-Program: Juvenile Justice and Delinquency Prevention Description of Application Function: To facilitate the redesign of CYCC web site to include more graphics and dynamic interfacing. o Platform/Host: o Operating System: o Database: DJJ Server Windows NT Annual Volume: Unit of Measure: FY 2006 $1,069 Information Not Available web site visitors Unknown Consultant FTEs: Staff FTEs: 0 0.5 291 Georgia Children & Youth Coordinating Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION ** Refer to DJJ's Inventory for CYCC Equipment QUANTITY Capitalized Asset Value of IT Equipment: $ Refer to DJJ for CYCC asset number General Age and Condition of Equipment: Description of condition. 292 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Law Georgia Department of Law Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision "We will provide the people of Georgia with an independent Department of Law committed to excellence in our work. We will set the standard for quality management in state government and will be staffed by well-trained, highly motivated, innovative and diverse people working as a team in a pleasant environment. We will be leaders in the legal profession and will deliver quality legal services to our clients. At the same time, we will be leaders in helping state government operate openly." Agency Mission "The mission of the Department of Law is to serve the citizens of the State of Georgia by providing legal representation of the highest quality to the agencies, officers and employees of state government and by honorably and vigorously carrying out the constitutional and statutory responsibilities of the Attorney General." Agency Strategic Goals Provide high level legal representation to all State agencies, departments and authorities Promote open government Educate client agencies on new and emerging legal issues/trends and their impact on their organization/employees Protect Georgia citizens and businesses from fraud Prevent public corruption Attract and retain qualified workforce 293 Georgia Department of Law Agency IT Projects PROJECT A: Imaging System Project Description and Benefit: Implement an imaging system that integrates with our document management system. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Will Need RFP Information Not Provided $50,001-250,000 State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT B: Electronic Filing with all Courts Project Description and Benefit: Benefit - Once the courts implement a system to receive documents electronically, meet the requirements to use this technology. The U.S. Court of Appeals for the 11th Circuit is now requiring that briefs be filed both in hard copy and in pdf format, either on diskette or CD. Adobe Acrobat is being installed on designated PCs within the department. Fulton State Court and DeKalb State Court have implemented e-filing through the Lexis/Nexis program. This filing is being done over the Internet. Fulton Superior Court is also using Lexis/Nexis on some cases, but not all cases. The U.S. District Courts in Georgia have implemented a program using PACER (a program specific for these courts only). There is a filing fee for each filing using both the Lexis/Nexis program and PACER. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided RFP Not Needed, Construction/Implementation Information Not Provided $50,000 State Funds Federal/Other Funds $ Not Provided $ Not Provided Agency Major IT Accomplishments 294 Georgia Department of Law Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 1 0 0 , 58 5 7 ,695 10,97 4 14,283 63 392 (1,3 3 5) 132,657 87 ,439 87 ,439 - 295 Georgia Department of Law Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 7 3,890 81,863 121,367 1 0 5, 58 2 382,7 03 471 4,345 4,816 5,509 113,491 1,895 8,618 129,513 134,329 296 Georgia Department of Law Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 7 37 ,128 7 37 ,128 - 1.5 - 297 Georgia Department of Law Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Hum m ingb ird DM5 - DM5 So lutio n 6 CMS - CMS Op en Micro so ft Ex change/Outlo o k Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures INFORMATION NOT PROVIDED T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 7 37 ,128 0 1.5 7 37 ,128 0 1.5 298 Georgia Department of Law Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: HUMMINGBIRD DM5 DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Information Not Provided Description of Application Function: SDM5 is a SQL database and is the document management system used by the department. As the legal representatives for all agencies, departments, commissions and authorities in State government, the department produces a large volume of documents. DM5 provides the means to locate, organize, share and access documents (word processing, spreadsheets and presentations) quickly and easily. o Platform/Host: o Operating System: o Database: Dell Server Windows 2000 SQL Annual Volume: Unit of Measure: FY 2006 Information Unavailable 42,869 Documents Consultant FTEs: Unavailable Staff FTEs: Unavailable Application B: CMS OPEN CASE MANAGEMENT SYSTEM Program or Sub-Program: Information Not Provided Description of Application Function: SCMS is a SQL database and is the casement management, time and billing system used by the department. CMS is used to track and manage all matters (cases, opinion requests, contracts, requests for advice, etc.) that are received from both the departments. o Platform/Host: o Operating System: o Database: Agency Local Server/Dell Windows NT SQL Annual Volume: Unit of Measure: FY 2006 Information Unavailable 18,209; 9,169; 8,370; 18,648 Pending 7/05; Opened, Closed, Pending 6/06 Consultant FTEs: Staff FTEs: Unavailable Unavailable Application C: PERSONAL INFORMATION MANAGER OUTLOOK Program or Sub-Program: Information Not Provided 299 Georgia Department of Law Description of Application Function: Exchange/Outlook is the system used for e-mail, calendars, contacts, task lists, and bulletin board postings. o Platform/Host: o Operating System: o Database: Agency Local Server/Dell Windows NT SQL Annual Volume: Unit of Measure: FY 2006 Information Unavailable Does Not Track Does Not Track Consultant FTEs: Unavailable Staff FTEs: Unavailable Application D: LEXIS Program or Sub-Program: Information Not Provided Description of Application Function: Lexis and West Law are electronic research tools which provide authoritative legal, news, public records and business information; including tax and regulatory publications online. o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 Information Unavailable Does Not Track Does Not Track Consultant FTEs: Information Unavailable Staff FTEs: Information Unavailable 300 Georgia Department of Law Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Label Printers Portable Printers DESCRIPTION Pentium 866MHz to 3GHz and from 256MB of RAM to 1GB of RAM Pentiums ranging in speed from 500 MHz with 256MB of RAM to 2GHz with 1GB of RAM. Dell PowerEdge Nortel Baystacks 350T, 450T, 28200 Cisco PIX 515 HP laser & HP color laserjet HP laserJet HP Design Jet 1050C Epson (1), Canon (6) Seiko Smart Label printers 200 Cannon (2) HP (2) QUANTITY 224 49 12 36 1 42 25 1 7 65 4 Capitalized Asset Value of IT Equipment: $Information Not Provided General Age and Condition of Equipment: Description of condition. The Law Department tries to replace approximately of all its desktops each year. Currently the oldest desktops were purchased in FY 1998. The servers were purchased from 1999 to 2003. The Nortel switching system was installed in FY 1998 and additional switches were added in FY 1998 and FY2000. The printers were purchased from 1997 to 2004. 301 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Merit System of Personnel Administration Georgia Merit System of Personnel Administration Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be recognized by our stakeholders and the nation as the leader in Human Resources. Agency Mission We promote operational excellence with customer focused leadership to recruit, develop, and retain an exceptional and diverse workforce. Agency Strategic Goals Georgia State Government acquires the employees it needs. Georgia State Government develops its leaders and workforce. Georgia State Government retains a competent workforce. Agency IT Projects PROJECT A: Enterprise Portal Implementation-PeopleSoft Portal Project Description and Benefit: We will provide a global access point for system users for Benefits Administration and the website applications of the Georgia Merit System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $453,363 Construction/Implementation High $453,363 State Funds $0 Federal/Other Funds $453,363 302 Georgia Merit System of Personnel Administration PROJECT B: Benefits Administration Implementation Project Description and Benefit: An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $800,000 Planning/Analysis/Design High $1,544,000 State Funds $FLEX Federal/Other Funds $800,000 PROJECT C: Purchase of PeopleSoft HCM Modules Project Description and Benefit: Purchased the following PeopleSoft HCM Modules: Talent Acquisition Manager (erecruiting), eCompensation Manager Desktop, eProfile Manager Desktop, ePerformance, Enterprise Learning Management (eLearning), Workforce Scorecard, Workforce Rewards, and Workforce Planning. An enterprise approach was taken to the State's Personnel core business processes where we can eliminate a number of Stand alone applications that are integrated which will significantly reduce the cost of operations. This was a collaboration with the Commission for New Georgia and teams comprised of State Personnel Executives along with State Accounting Office, Department of Community Health and Georgia Merit System. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,079,125.26 Planning/Analysis/Design High $5,640,499 State Funds $0 Federal/Other Funds $1,079,125.26 PROJECT D: System Documentation Project Description and Benefit: Consulting firm conducted analysis via surveys and interviews to determine the effort to update current system documentation. Complete system documentation for the following systems: Flexible Benefits System, Gyrus and Oracle Financials, The Job Site, and other applications. The other applications include Training Apps (DRB, IC Verify & WFP Event Reg), Recruiting Apps (App Maintenance, App Print Program), Stand Alone Apps (Drug Testing, Web, RIF Ind.) and Workforce Planning Apps (GMS/Profiler, CHAMP/MuSIC, SWIFT, SAM and TAP). Integrate w/Portal Apps (ESP, HR_Audits, WIGs). 303 Georgia Merit System of Personnel Administration Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $75,430 Planning/Analysis/Design High $75,430 State Funds $0 Federal/Other Funds $75,430 PROJECT E: Develop a Multi-Rater Competency Assessment Tool Project Description and Benefit: Benefit - The multi-Rater assessment tool will provide detailed competency assessment, up and down the organization. These tools are one of several developed to help agencies identify specific strategies for closing gaps. CHAMPS/MuSIC, an Excel-based application, has been developed and maintained by GMS. TAP is an awardwinning Access based tool used for Succession Planning to identify high potential leaders. These systems will be replaced with PeopleSoft Competency Management. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Complete/Maintenance Low $Information Not Provided State Funds Federal/Other Funds $MSA $Not Available PROJECT F: Create On-Line and Enhance Registration System Project Description and Benefit: Develop on-line registration for GMS classes, etc., enhance existing registration and receipt process. Will be replaced by PeopleSoft Training Admin (e-training). Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Complete/Maintenance Medium $Information Not Provided State Funds Federal/Other Funds $Not Available $Not Available PROJECT G: Automated Attendance System - Purchased Kronos (PATS). Project Description and Benefit: Create or obtain an on-line version of internal time and leave tracking system that will enable the agency to have accurate, timely data that can interface with PeopleSoft. The system should have the flexibility to allow fore multiple work schedules, self-serve features, ability to correct records, a well-documented audit trail, ease of use, ability to assign work time to project or budget codes, and a report generating feature. Project Status Project Priority Complete/Maintenance High 304 Georgia Merit System of Personnel Administration Lifetime Cost of Project FY 2006 Total Funding $Not Available $Information Not Provided State Funds Federal/Other Funds $MSA $Not Available PROJECT H: SWiFT On-Line Project Description and Benefit: Implement PeopleSoft Workforce Analytics as a workforce planning reporting tool. Purchased PeopleSoft/Oracle Workforce Analytics. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Planning/Analysis/Design High $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT I: Rewrite the JobSite Database Project Description and Benefit: Reorganize the database for more efficiency and ease of access. Enhance capabilities to meet customer demands. Replace with PeopleSoft erecruiting. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Planning/Analysis/Desgin Medium $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT J: Enhance GMS Website Project Description and Benefit: The redesign of the GMS Website will be done as part of the PeopleSoft Portal Implementation. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Planning/Analysis/Design Medium $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT K: Enhance GMS Intranet Project Description and Benefit: Phase 2 - connect employee only programs, interactive forms/documents, information dissemination vehicle, etc. The redesign will interface with Team GA Connection "My Agency" link and will be completed in FY 2006. 305 Georgia Merit System of Personnel Administration Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Construction/Implementation Low $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT L: Upgrade Compensation Software Project Description and Benefit: Replaced CompMaster with Prism. It has been implemented and is complete. It ensures flexibility and efficiency. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Complete/Maintenance Low $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT M: Performance Management System Project Description and Benefit: Purchased PeopleSoft ePerformance which is a tool to accommodate various ways a manager can document employee performance. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Planning/Analysis/Design Medium $Information Not Provided State Funds $CNG Federal/Other Funds $Not Available PROJECT N: Replace GSAMS Internet Project Description and Benefit: Expand GMS videoconferencing capabilities to assist State Agencies in providing and facilitating staff training, briefings, and meetings statewide. It will also increase the capability to deliver courses anywhere in the Country. Currently, videoconferencing by GSAMS is limited to those customers who have connection access. GSAMS ends in Dec. 2005. Moving to new technology - MPLS - Multi Protocol Label Switching. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Planning/Analysis/Design Low $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available 306 Georgia Merit System of Personnel Administration PROJECT O: Replace/Rewrite Drug Testing System Project Description and Benefit: Benefit - Incorporate US DOT regulations as well as best practices from the US DHHS to ensure random sampling that is fair and equitable as well as automate manual process and reduce the number of steps taken to complete the entire process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Will need RFP, Planning/Analysis/Design Medium $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT P: Gyrus Software (Training) Upgrade/Enhancements Project Description and Benefit: Benefit - This project will allow for state agencies to be more self-served. It will allow agencies to register participants directly into courses, events, etc. that GMS offers. It will also eliminate the manpower to enter registrations and process confirmations currently being completed by GMS staff registrars. This will also allow for the elimination of billing interface error-processing and reduce maintenance of Organization codes. This will be replaced by PeopleSoft eLearning. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Information Not Provided Medium $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available PROJECT Q: Data Clearinghouse - HR Information for Statewide Reporting Project Description and Benefit: Establish a formal process for collecting and storing historical extracts of employee demographic, job, and salary information currently stored in MS Access tables and on the network (S:\ drive) to generate reports, answer legislative queries, respond to interrogatories, media requests, provide workforce planning data, provide data for certain surveys. PeopleSoft Analytics application will be implemented for the Data Warehouse. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Information Not Provided Medium $Information Not Provided State Funds $MSA Federal/Other Funds $Not Available 307 Georgia Merit System of Personnel Administration PROJECT R: Migrate to Exchange 200x Project Description and Benefit: Move to a newer platform and come up to industry standard and compliance with GTA recommendations. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Will need RFP Low $Information Not Provided State Funds Federal/Other Funds $Not Available $Not Available Agency Major IT Accomplishments Documentation of Internal applications and Processes Internal applications were accurately documented to maximize dollars and to begin the implementation of the PeopleSoft modules. An enterprise approach is being taken to our business which will be a cost effective way for all of State Government to handle their personnel matters. A significant time and money savings will occur due to less staff required to handle administrative duties. Implementation of PeopleSoft HCM modules To begin our enterprise approach, the PeopleSoft HCM modules have been purchased. The Implementation process will occur from FY 2006 through FY 2008. The following modules will be included in the implementation: Talent Acquisition Manager (eRecruiting), eCompensation Manager Desktop, eProfile Manager Desktop, ePerformance, Enterprise Learning Management (eTraining), Workforce Scorecard, Workforce Rewards, Workforce Planning, Benefits Administration, and PeopleSoft Portal. 308 Georgia Merit System of Personnel Administration Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 550,056 3 9 ,54 6 57 ,56 1 7 8,108 1,7 7 6 7 16 7 27 ,7 61 83,7 48 54 ,7 4 2 6,967 7 05 2 8,7 50 17 4,912 1,7 43 - 309 Georgia Merit System of Personnel Administration Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 558,7 7 3 3,013,087 2 3 5,3 57 3,807 ,217 50,851 2 ,54 9 8,7 56 11,305 8,7 27 102 933 240 869 10,87 1 22,17 6 310 Georgia Merit System of Personnel Administration Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 4,7 84,660 4,7 84,660 13.0 10.0 311 Georgia Merit System of Personnel Administration Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Electro nic Op en Enro llm ent (EOE) Em p lo y ees' Suggestio n Pro gram (ESP) TheJo b Site A p p licant No tices Print Pro gram A uto m ated Tim e, Leav e, & A ttendance Sy stem (A TLA S) - KRONOS Legislatio n Tracking Oracle Financials Gy rus Training Flex ib le Benefits Sy stem (FLEX) Faithful Serv ice A w ard Sy stem (FSA ) PMTo o ls/Perfo rm ancePlus Drug Testing Sy stem - A dm in/I ntegratio n Co m p etency -b ased Hiring, A ssessm ent and Managem ent Pro gram (CHA MP) Multi-rater Surv ey I nstrum ent Co m p etency A ssessm ent (MuSI C) State Charitab le Co ntrib utio ns Pro gram (SCCP) [NA SPE] To tal Rew ards Surv ey HR (Hum an Reso urce) A udits Ev ent Registration GMS Website (w w w .gm s.state.ga.us) GMS Intranet (GMSNET) FlexHelp Online Know ledge Managem ent Enterprise Portal Im plem entation-PeopleSoft Portal BenefitsAdm inistration Im plem entation Purchase & Im plem entation of PeopleSoft HCM Modu l es Sy stem Docum entation Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0.93 1.49 0.88 0.15 1.18 0.05 14 2 ,54 7 8,235 149,407 4 ,52 4 0.12 0.01 2.34 0.07 0.04 0 . 54 0.15 0.28 0.43 0.25 1.89 0.45 0.00 0.25 7 4,469 7 ,940 6,964 5,12 7 382,97 4 3 2 ,57 0 43,223 4 5,2 2 2 0.33 0.50 6 1,051 0.53 0.58 0.01 0.45 0.02 0.05 0.40 0.25 0.35 0.25 0.50 0.35 22,7 91 1,67 4 2,181 2 2 ,53 7 20,901 52 ,56 1 14,196 31,309 19,7 20 1.00 1.42 4 53 ,3 6 3 800,000 3.00 1 . 50 1,07 9,125 7 5,4 3 0 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 10.00 0.00 10.00 13.00 0.00 13.00 3 ,56 0,03 9 1,224,621 4,7 84,660 312 Georgia Merit System of Personnel Administration Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTRONIC OPEN ENROLLMENT Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application that allows employees to enroll in their flexible benefits and health benefits for the current plan year. This application is in partnership with the Department of Community Health. o Platform/Host: o Operating System: o Database: IIS (Internet Information Server) Win 2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2006 $142,547 110,026 Number of employees Consultant FTEs: 0.93 Staff FTEs: 0.88 Application B: EMPLOYEES SUGGESION PROGRAM (ESP) Program or Sub-Program: Employee Benefits Description of Application Function: A web-based application which allow employees to enter submissions to the State's Employees' Suggestion Program. o Platform/Host: o Operating System: o Database: IIS Win2000 Win NT/SQL 7 Annual Volume: Unit of Measure: FY 2006 $8,235 35 Submitted suggestions Consultant FTEs: 0 Staff FTEs: 0.15 Application C: THE JOBSITE Program or Sub-Program: Testing & Selection; Recruitment Description of Application Function: A web based application that allows state agencies to post job vacancies, applicants to submit resumes electronically, and agency recruits to manage their recruitment activities. Agency recruiters can also review, print and distribute applicant resumes. Internal functions include scheduling applicant 313 Georgia Merit System of Personnel Administration for examinations, administering examination activities, and data entry of paper applications. o Platform/Host: o Operating System: o Database: IIS/Win 200 Win 2000 SQL 7 / Win 2000 Annual Volume: Unit of Measure: FY 2006 $149,407 417,168 Resumes Submitted Consultant FTEs: 1.49 Staff FTEs: 1.18 Application D: APPLICANT NOTICES PRINT PROGRAM Program or Sub-Program: Recruitment Description of Application Function: An application that prints notices for selected applicants of The JobSite that give information on interview schedule, test schedules, test results, and other follow-up messages (e.g. change in veteran preference, notification of not appearing for an interview, etc.). o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS390 DB2 Annual Volume: Unit of Measure: FY 2006 $4,524 188,425 V-fold forms printed Consultant FTEs: 0 Staff FTEs: 0.05 Application E: AUTOMATED TIME, LEAVE & ATTENDANCE SYSTEM (ATLAS) Program or Sub-Program: Employee Development Description of Application Function: An automated timesheet and leave request system that allows employees to record their work hours, work time, and request leave. It allows the manager to review, approve, or disapprove timesheet and leave requests, as well as manage coverage of the unit. o Platform/Host: o Operating System: o Database: NT Win 2000 Paradox Annual Volume: Unit of Measure: 138 Employees of GMS 314 Georgia Merit System of Personnel Administration FY 2006 $74,469 Consultant FTEs: 0.12 Staff FTEs: 0.15 Application F: EMPLOYEE MANAGEMENT RELATIONS UNIT TRACKING SYSTEM (EMRU) Program or Sub-Program: Leadership & Organizational Development Description of Application Function: Allows the GMS Customer Service Division to track the number of contacts received in regards to specific HR issues and questions raised by employees, supervisors/managers, and personnel professionals. It also allows management to evaluate specific issues that seem to generate a high volume of contact. o Platform/Host: o Operating System: o Database: Win NT/2000 Win 2000 Paradox Annual Volume: Unit of Measure: FY 2006 $0 10,084 Number of contacts Consultant FTEs: 0 Staff FTEs: 0 Application G: LEGISLATION TRACKING Program or Sub-Program: Leadership & Organizational Development Description of Application Function: An intranet application used by the GMS Leadership and related staff to monitor state legislation of interest to the GMS. o Platform/Host: o Operating System: o Database: IIS Win2000 Win2000/SQL7 Annual Volume: Unit of Measure: FY 2006 $7,940 184 Number of bills entered Consultant FTEs: 0 Staff FTEs: 0.28 Application H: ORACLE FINANCIALS Program or Sub-Program: Employee Development; Employee Benefits Description of Application Function: 315 Georgia Merit System of Personnel Administration An application used by the GMS to record Accounts Receivable and General Ledger activity for the Peach State Reserves Program, FLEX Program, State Charitable Contributions Program, and fee revenue. o Platform/Host: o Operating System: o Database: Unix HP/Unix Oracle Annual Volume: Unit of Measure: FY 2006 $6,964 9 Number of Users Consultant FTEs: 0.01 Staff FTEs: 0.43 Application I: GYRUS TRAINING Program or Sub-Program: Employee Development Description of Application Function: A training and student enrollment system used to record employees enrolled in GMS classes and provide billing capabilities to collect the fees. o Platform/Host: o Operating System: o Database: Unix HP/Unix Oracle Annual Volume: Unit of Measure: FY 2006 $5,127 7 Number of Users Consultant FTEs: 0 Staff FTEs: 0.25 Application J: FLEXIBLE BENEFITS SYSTEM (FLEX) Program or Sub-Program: Employee Benefits Description of Application Function: An application used to administer participation in the Flexible Benefits Program. Personnel professionals can record data as needed to maintain the selections of employees. o Platform/Host: o Operating System: o Database: State's IBM Mainframe OS 390 DB2 Annual Volume: Unit of Measure: FY 2006 $382,974 119,054 Number of Participants Consultant FTEs: 2.34 Staff FTEs: 1.89 316 Georgia Merit System of Personnel Administration Application K: FAITHFUL SERVICE AWARD SYSTEM (FSA) Program or Sub-Program: Employee Benefits Description of Application Function: Records information about the state service of employees for projecting service and creating service certificates. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $32,570 13,146 Number of Certificates Printed Consultant FTEs: 0.07 Staff FTEs: 0.45 Application L: PMTOOLS/PERFORMANCEPLUS Program or Sub-Program: Employee Development Description of Application Function: A tool designed to assist supervisors in recording performance data about employees and creating performance plans and evaluations. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $43,223 Not Available Number of new desktop and LAN licenses sold Consultant FTEs: Staff FTEs: 0.04 0 Application M: DRUG TESTING SYSTEM - ADMIN/INTEGRATION Program or Sub-Program: Testing & Selection Description of Application Function: AA system that creates a report of random selections of jobs/positions that have been designated by the agency as either required or sensitive in nature that requires random drug testing of the incumbent. Provides a feed for PeopleSoft with the testing results. o Platform/Host: o Operating System: o Database: Windows 2000 Win 2000 SQL 7 Annual Volume: 16,128 317 Georgia Merit System of Personnel Administration Unit of Measure: FY 2006 $45,222 Number of employees selected at random Consultant FTEs: Staff FTEs: 0.54 0.25 Application N: COMPETENCY-BASED HIRING, ASSESSMENT AND MANAGEMENT PROGRAM (CHAMP) Program or Sub-Program: Leadership & Organizational Development; Employee Development Description of Application Function: Enables state agency HR professionals and line managers to streamline the development of best practice HR strategies and implement them. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $61,051 29 Number of agencies receiving software & training Consultant FTEs: Staff FTEs: 0.33 0.50 Application O: MULTI-RATER SURVEY INSTRUMENT COMPETENCY ASSESSMENT (MUSIC) Program or Sub-Program: Leadership & Organizational Development; Employee Development Description of Application Function: A structured survey instrument for employee job competency assessment as perceived by the employee, his peers, his managers, and his customers. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $22,791 29 Number of agencies receiving software & training Consultant FTEs: Staff FTEs: 0 0.45 Application P: STATE CHARITABLE CONTRIBUTIONS PROGRAM (SCCP) Program or Sub-Program: Employee Benefits Description of Application Function: 318 Georgia Merit System of Personnel Administration Allows state employees to donate to selected charities either by lump sum, payroll deductions, or other form of payment. o Platform/Host: o Operating System: o Database: Sun Solaris Oracle Oracle Annual Volume: Unit of Measure: FY 2006 $1,674 22,388; 107,622 Number of donors; # of forms printed Consultant FTEs: Staff FTEs: 0 0.02 Application Q: NATIONAL ASSOCIATION OF STATE PERSONNEL EXECUTIVES [NASPE] TOTAL REWARDS SURVEY Program or Sub-Program: Leadership & Organizational Development; Compensation Description of Application Function: Allows participating states to enter HR/Benefit data to create a multi-state report. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $2,181 Not Available States Consultant FTEs: 0 Staff FTEs: 0.05 Application R: HR (HUMAN RESOURCE) AUDITS Program or Sub-Program: Leadership & Organizational Development. Description of Application Function: Allows state agencies to evaluate how they compare to best HR practices with their own business operations. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 34 Executive State Agencies Consultant FTEs: Staff FTEs: 319 Georgia Merit System of Personnel Administration $22,537 0 0.40 Application S: EVENT REGISTRATION Program or Sub-Program: Leadership & Organizational Development; Employee Development Description of Application Function: Allows attendees to register for the event via the web. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7/Oracle Annual Volume: Unit of Measure: FY 2006 $20,901 Not Available Number of registrants Consultant FTEs: 0.53 Staff FTEs: 0.25 Application T: GMS WEBSITE (WWW.GMS.STATE.GA.US) Program or Sub-Program: Leadership & Organizational Development; Employee Development; Employee Benefits, Sub Program 7 - Job Information & Marketing Description of Application Function: Information about the Georgia Merit System and other HR information communicated via the internet. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $52,561 649,776 Number of Hits Consultant FTEs: 0.58 Staff FTEs: 0.35 Application U: GMS INTRANET (GMSNET) Program or Sub-Program: Employee Development Description of Application Function: Information source for the GMS employees via the internet (internal). o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 320 Georgia Merit System of Personnel Administration Annual Volume: Unit of Measure: FY 2006 $14,196 138 Number of employees Consultant FTEs: 0 Staff FTEs: 0.25 Application V: ELECTRONIC COMMUNICATION SYSTEM Program or Sub-Program: Administration Allocation Overhead Description of Application Function: Customer contact information stored to facilitate multiple ways of communication. o Platform/Host: o Operating System: o Database: IIS Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 Not Available 46 Number of lists Consultant FTEs: 0 Staff FTEs: 0 Application W: FLEXHELP ON-LINE Program or Sub-Program: Employee Benefits Description of Application Function: Tool (Self Service Web Based) used to calculate the value of selected benefits on an option statement for agencies that are FLEX customers. o Platform/Host: o Operating System: o Database: Windows NT Win 2000 SQL 7 Annual Volume: Unit of Measure: FY 2006 $31,309 519; 750 Number of Agencies, Number of hits Consultant FTEs: Staff FTEs: 0.01 0.50 Application X: KNOWLEDGE MANAGEMENT Program or Sub-Program: Leadership and Organizational Development Description of Application Function: Tool used by customers to share HR knowledge. o Platform/Host: IIS o Operating System: Win 2000 321 Georgia Merit System of Personnel Administration o Database: SQL 7 Annual Volume: Unit of Measure: FY 2006 $19,720 Not Available Number of users Consultant FTEs: 0 Staff FTEs: 0.35 Application Y: ENTERPRISE PORTAL IMPLEMENTATION-PEOPLESOFT PORTAL Program or Sub-Program: Compensation Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $453,363 Not Provided Not Provided Consultant FTEs: 0 Staff FTEs: 1 Application Z: BENEFITS ADMINISTRATION IMPLEMENTATION Program or Sub-Program: Compensation Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $800,000 Not Provided Not Provided Consultant FTEs: 0 Staff FTEs: 1.42 Application AA: PURCHASE & IMPLEMENTATION OF PEOPLESOFT HCM MODUELS Program or Sub-Program: Compensation Description of Application Function: Information Not Provided. 322 Georgia Merit System of Personnel Administration o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $1,079,125 Not Provided Not Provided Consultant FTEs: 0 Staff FTEs: 1.50 Application AB: SYSTEM DOCUMENTATION Program or Sub-Program: Compensation Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: UNIX Sun Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $75,430 Not Provided Not Provided Consultant FTEs: 3 Staff FTEs: 0 323 Georgia Merit System of Personnel Administration Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Copiers Projectors DESCRIPTION QUANTITY 341 70 29 3 26 3 32 23 0 9 5 17 Wireless Devices Not Provided 558 Capitalized Asset Value of IT Equipment: $ Information Not Provided General Age and Condition of Equipment: Description of condition. About 20% of servers near end of life with some running old technology. About 1/4 of desktops are nearing end of life as well as the majority of the monitors. Comp & Staffing lab workstations (12) are near end of life. 324 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Natural Resources Georgia Department of Natural Resources Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Georgia's natural, historic, cultural, environmental and economic resources will be better tomorrow than they are today; abundant, diverse, clean, well managed and protected; available for everyone to use and enjoy. The people of Georgia should appreciate the importance of sustaining and enhancing the state's natural, historic, cultural, environmental and economic resources; take an active role in the work of the department; see the department as a responsive and responsible agency working to protect and conserve Georgia's natural, historic and cultural resources and maintain a strong economy. The Georgia Department of Natural Resources will be widely recognized as a public agency that listens carefully and responds to the opinions of the people it serves to provide a balance of all factors; makes wise decisions for the common good of the people; uses resources and spends tax dollars wisely; enforces state laws fairly and vigorously manages the state's natural resources for the benefit of people, fish, game and non-game wildlife and the economic well-being of present and future generations; ever strives to improve the environment in which present and future Georgian's live, work and play; earns the trust and respect of the people of Georgia through its decisions and actions; understands the importance of promoting the development of commerce and industry that utilizes sound environmental practices. Agency Mission The mission of the Department of Natural Resources is to sustain, enhance, protect and conserve Georgia's natural, historical and cultural resources for present and future generations, while recognizing the importance of promoting the development of commerce and industry that utilize sound environmental practices. Agency Strategic Goals Clean Air - The air throughout the state will be healthy to breathe, and air pollutants will not damage our forests, land, and water bodies. Clean and Plentiful Water - Georgia rivers, lakes and costal waters will sustain fishing, swimming and healthy ecosystems. Surface and groundwater of adequate quantity and quality will be available for all uses. Protected and Sustained Natural Resources - Natural and historic resources will be preserved, conserved, restored and managed, and their responsible use will be promoted for current and future generations. 325 Georgia Department of Natural Resources Informed and Supportive Public - Through community outreach, partnerships and education, Georgia citizens will become informed and supportive of natural and historic resource stewardship. Safe and Healthy Communities - Georgia's communities will be desirable places to live, work and play by being free from unacceptable human health and ecological risks. Organizational Excellence - DNR's workforce will be a model of excellence in public service by emphasizing continuous improvements in communications, technology, teamwork, customer service and accountability to all stakeholders. Early Identification of Capital Needs - DNR will develop a long-term capital improvements program based on agency projections of capital needs. Agency IT Projects PROJECT A: Security Policy Development and Implementation Project Project Description and Benefit: This project is an effort to develop a formal agency security policy and continuous personnel security awareness system to raise the level of concern and action for appropriate protection of agency systems and data. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design Medium $Information Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT B: Wildlife Resources Data Integration Project Project Description and Benefit: This project is to develop a unified application that combines and integrates the current and separate thirteen applications with an integrated application that will support license sales as well as education and enforcement activities of the Wildlife Resources Division. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding Planning/Analysis/Design Low $Information Not Provided State Funds Federal/Other Funds 326 Georgia Department of Natural Resources $Information Not Provided $Not Provided $Not Provided Agency Major IT Accomplishments 327 Georgia Department of Natural Resources Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 62 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 1,807 ,639 2,464 15,4 03 130,600 1 8 6 , 8 51 2 59,594 2 ,516 - 2,405,067 9,128 55,86 2 1 5, 0 8 8 120,627 1,27 3 7 10 410 197 ,7 97 63,821 464,7 16 82,382 - 328 Georgia Department of Natural Resources Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 413,664 109,168 583 ,2 6 4 7 9 4 ,856 262,821 2,163,7 7 3 6 ,853 208,218 164,888 37 9,959 1,241,642 3 54 61,918 87 ,097 424,800 1,815,811 2,195,7 7 0 329 Georgia Department of Natural Resources Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 7 ,311,7 08 4,456,7 20 1,141,995 1,7 12,993 32.0 330 Georgia Department of Natural Resources Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Ga. Online A uto m ated Licensing Sy stem (GOA LS) Bo at Registratio n (BR) Citatio n Tracking (CT) Co m m ercial Fishing License (CFL) Hunter Safety (Hunter) Bo ating Under the I nfluence (BUI ) Hunter Card Rep lacem ent (HCR) Co m p laint Tracking Sy stem (CTS) Enfo rcem ent Orders (EO) Undergro und Sto rage Tank (UST) Safe Drinkig Water I nfo rm atio n Sy stem (SDWI S) A m b ient Mo nito ring Sy stem (A MS) Ga Env iro m ental I nfo rm atio n Mgt. Sy stem (GEI MS) Lead and A sb esto s (LA ) Lab o rato ry I nfo rm atio n Mgt. Sy stem (LI MS) V ehicle I nfo rm atio n Datab ase (V I D) Reso urce Co nserv atio n Reco v ery A ct I nfo . (RCRA ) Central Reserv atio n Sy stem (CRS) Lo dge Reserv atio n Sy stem (LRS) Park A cco unting & Rep o rting Sy stem (PA RS) Shrim p & Crab A ssessm ent (CSA ) Fish A ging & Health Pro gram (FA HP) Fisheries Landing Pro gram (FLP) Histo ric Marker Datab ase (HMD) Greensp ace Datab ase (Greensp ace) Land A cq uisitio n Tracking Sy stem (LA TS) Peo p leSo ft (Peo p leSo ft) I nv ento ry Co ntro l Sy stem (I CS) Web Daisy (Web Daisy ) Geo grap hic I nfo rm atio n Sy stem (GI S) Histo ric Structures Datab ase (HS) Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures Inform ation Not Reported 331 Georgia Department of Natural Resources Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Tax I ncentiv e Pro ject (TI P) Env iro nm ental Rev iew Datab ase (ERD) Heritage 2 000 Grant Datab ase (Heritage) Histo ric Geo grap hic Datab ase (HGD) Natio nal State Register Datab ase (NSR) Fisheries I ndep endent & Dep endent Datab ase Co astal Zo ne Managem ent (CZM) Shellfish Water Quality Mo nito ring Datab ase Shellfish Perm itting (SP) Miscellaneo us A p p licatio n (Misc A p p s) Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures Inform ation Not Reported T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 7 ,311,7 08 0 32 7 ,311,7 08 0 32 332 Georgia Department of Natural Resources Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Information Not Provided 333 Georgia Department of Natural Resources Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Tape Backup Wireless Devices QUANTITY 2,793 622 63 28 109 2 Unknown Unknown 1 128 Capitalized Asset Value of IT Equipment: $2,723,407 General Age and Condition of Equipment: Description of condition. Good condition. Most equipment is 1-5yrs old. 3,746 334 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Public Safety Georgia Department of Public Safety Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Patrol will become the premier law enforcement agency in the State of Georgia, who will be the model of maximizing technology, allowing employees to reach their goals, and providing public safety on roadways and at state facilities. Agency Mission The mission of the Georgia Department of Public Safety is to patrol the public roads and highways of the state of Georgia, to safeguard the lives and property of the public, and to investigate traffic crashes. Members of the department will prevent, detect, and investigate violations of the criminal laws of this state, any other state, or the United States which are committed upon these public roads and highways or upon property appertaining thereto and arrest those persons who violate such criminal laws. Agency Strategic Goals Maximize resource utilization and control costs. Leverage technology to improve service and operations efficiency. Enhance enforcement efforts in targeted areas. Improve and upgrade existing infrastructure and workforce to provide for increased demand for service. Improve Public Image and establish a competitive position in the labor market. 335 Georgia Department of Public Safety Agency IT Projects PROJECT A: SharePoint Dashboard Project Description and Benefit: Give DPS management easy access to information and the ability to monitor the performance of operational processes. Description: Microsoft SharePoint Server with Dashboard running on an internal server. Monitor critical business processes and activities using metrics of business performance. Manage people and processes to improve decisions, optimize business performance Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ 63,000 RPF NOT Needed, Planning/Analysis/Design High $Unknown State Funds $63,000 Federal/Other Funds $0 PROJECT B: Mobile Computing and Digital Video Project Description and Benefit: To determine if mobile computing devices and digital video systems increase the efficiency and effectiveness of Troopers. Mobile Computers and Digital Video Recorders are versatile technologies that improve information quality and accessibility, increase operational efficiency, enhance management effectiveness and can potentially improve Trooper safety. During this 6 month project, we will evaluate a variety of mobile computers, digital video systems, broadband data access carriers and equipment, computer docks and mounts, data antennas, GPS mapping tools, GCIC access software, persistency software, encrypted wireless communications, wireless connectivity from vehicles to Post computers, digital video access and storage, installation, training, support, integration and costs. At the conclusion of the project, we will present an evaluation to the Command Staff. After their review, we hope to go forward with a Request for Proposal (RFP) for a Managed Services Contract. This contract could be used to equip all Troopers and Officers with mobile computers and digital video systems. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Construction/Implementation, Complete/Maintenance, Budgetary Constraints High $8,500,000 - Projected State Funds $0 Federal/Other Funds $0 PROJECT C: IT Business Continuity Project Description and Benefit: Reduce Risk, Improve Operations, and Increase flexibility in daily operations for handling both planned and unplanned downtime. Setup IT failover site at our Patrol Post in Gainesville, GA. This Post will be equipped with systems that will automatically backup systems at HQ and operate in case of a failure of HQ systems. 336 Georgia Department of Public Safety Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Available Construction/Implementation High $Unknown State Funds $ N/A Federal/Other Funds $ N/A Agency Major IT Accomplishments Business Continuity Planning and Implementation Systems Upgrade Updated all out of warranty systems in field and HQ. 337 Georgia Department of Public Safety Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 420,984 30,190 43,921 59 ,7 7 9 554,87 4 87 43,818 9,466 80,97 3 290 3,993 138,627 5,7 15 - 338 Georgia Department of Public Safety Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 1,755 25,572 27 ,327 7 53 ,554 20,7 65 2 19 ,9 58 320,661 866,67 5 187 ,7 15 2,369,328 7 50,3 6 9 12,892 7 63,261 581,82 2 2,366 7 4 ,59 8 7 9,27 1 81,484 83,049 406,882 1,309,47 2 2,07 2,7 33 339 Georgia Department of Public Safety Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 5 ,168,60 4 3,199,894 1,968,7 10 11.0 1.0 340 Georgia Department of Public Safety Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: Applicant Tracking Badge Num bering Cr ash Repor ting (GETRIS) Crash Reporting Archiv e DPS 6 12 Fleet Any w here Fuel Card ID Car d Incident Report Internal Affairs Off Du ty OTIS Perm its Personnel / Personnel History Purchase Card RMS Safety Net Su ppl y T r ain in g Window Tint Trooper Scheduling Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures * Note: DPS Tracksexpensesby Subclass; Not Application T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0.00 1.00 1.00 0.00 11.00 11.00 0 5,16 8,6 04 5,16 8,6 04 341 Georgia Department of Public Safety Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: APPLICANT TRACKING Program or Sub-Program: Field Offices and Services Description of Application Function: Tracking system for Trooper and CEO job applicants o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $ Not Available 1,000 Applicants Consultant FTEs: Unknown Staff FTEs: Unknown Application B: BADGE NUMBERING Program or Sub-Program: Field Offices and Services Description of Application Function: Name and badge number assignment database o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $Not Available 800 Employees Consultant FTEs: Unknown Staff FTEs: Unknown Application C: CRASH REPORTING - GEORGIA ELECTRONIC TRAFFIC RECORDS INFORMATION SYSTEM (GETRIS) Program or Sub-Program: Field Offices and Services Description of Application Function: Georgia Electronic Traffic Records Information System - Creates Electronic Accident reports o Platform/Host: Windows XP o Operating System: Windows XP o Database: Access Annual Volume: 40,000 342 Georgia Department of Public Safety Unit of Measure: FY 2006 $Not Available Reports Consultant FTEs: Unknown Staff FTEs: Unknown Application D: CRASH REPORTING ARCHIVE Program or Sub-Program: Field Offices and Services Description of Application Function: Database of GSP Accident Reports o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $Not Available 40,000 Reports Consultant FTEs: Unknown Staff FTEs: Unknown Application E: DPS 612 -TROOPER ACTIVITY Program or Sub-Program: Field Offices and Services Description of Application Function: Web based system for maintaining and reporting Trooper Activity o Platform/Host: Win2003 o Operating System: Windows XP o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 Not Available 5,000,000 Transactions Consultant FTEs: Unknown Staff FTEs: Unknown Application F: FLEET ANYWHERE Program or Sub-Program: Field Offices and Services Description of Application Function: Track Fleet expenses. o Platform/Host: Windows NT 4 o Operating System: Windows NT 4 o Database: SWL Server Annual Volume: Unit of Measure: FY 2006 500,000 Transactions Consultant FTEs: Staff FTEs: 343 Georgia Department of Public Safety $Not Available Unknown Unknown Application G: FUEL CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Tracks expenses for fuel usage o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $Not Available 300,000 Transactions Consultant FTEs: Unknown Staff FTEs: Unknown Application H: ID CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Design, print and maintain the id cards for the agency o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $ Not Available 2,000 Cards Consultant FTEs: N/A Staff FTEs: N/A Application I: INTERNAL AFFAIRS Program or Sub-Program: Field Offices and Services Description of Application Function: System for electronically assembling and tracking cases for the Internal Affairs Unit o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2006 $ Not Available 500 Cases Consultant FTEs: Unknown Staff FTEs: Unknown 344 Georgia Department of Public Safety Application J: OFF DUTY Program or Sub-Program: Field Offices and Services Description of Application Function: Employment Tracking o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2006 $Not Available 500 Records Consultant FTEs: Unknown Staff FTEs: Unknown Application K: OTIS Program or Sub-Program: MCCD Description of Application Function: Overweight truck information System o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $Not Available 90,000 Records Consultant FTEs: Unknown Staff FTEs: Unknown Application L: PERMITS Program or Sub-Program: Field Offices and Services Description of Application Function: Gun and Yellow Light Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 Not Available 2,500 Permits Consultant FTEs: Unknown Staff FTEs: Unknown 345 Georgia Department of Public Safety Application M: PERSONNEL Program or Sub-Program: Field Offices and Services Description of Application Function: Program for tracking personnel information from the PeopleSoft system o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 Not Available 40,000 Updates Consultant FTEs: Unknown Staff FTEs: Unknown Application N: PURCHASE CARD Program or Sub-Program: Field Offices and Services Description of Application Function: Tracks agency purchase card purchases o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2006 Not Available 5,000 Transactions Consultant FTEs: Unknown Staff FTEs: Unknown Application O: RECORDS MANAGEMENT SYSTEM (RMS) Program or Sub-Program: Field Offices and Services Description of Application Function: Records Management System. Pilot program to test feasibility of an agency wide system. o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 $Not Available 10,000 calls Consultant FTEs: Not Available Staff FTEs: Not Available 346 Georgia Department of Public Safety Application P: SAFETYNET Program or Sub-Program: Field Offices and Services Description of Application Function: Commercial Vehicle Inspections. o Platform/Host: Win2003 o Operating System: Win2003 o Database: Oracle Annual Volume: Unit of Measure: FY 2006 Not Available 153,000 Tapes Consultant FTEs: Not Available Staff FTEs: Not Available Application Q: SUPPLY Program or Sub-Program: Field Offices and Services Description of Application Function: Inventory system for agency supplies o Platform/Host: Win2003 o Operating System: Win2003 o Database: Access Annual Volume: Unit of Measure: FY 2006 Not Available 3,000 Transactions Consultant FTEs: Unknown Staff FTEs: Unknown Application R: EXCHANGE Program or Sub-Program: Field Offices and Services Description of Application Function: Mail Server o Platform/Host: Win2003 o Operating System: Win2003 o Database: Annual Volume: Unit of Measure: FY 2006 $Not Available 2,500,000 Messages Consultant FTEs: Unknown Staff FTEs: Unknown 347 Georgia Department of Public Safety Application S: TRAINING Program or Sub-Program: Field Offices and Services Description of Application Function: Maintains Training information on Troopers o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 Not Available 2,000 Transactions Consultant FTEs: Unknown Staff FTEs: Unknown Application T: WINDOW TINT Program or Sub-Program: Field Offices and Services Description of Application Function: Tint Permits o Platform/Host: Win2003 o Operating System: Win2003 o Database: SQL Server Annual Volume: Unit of Measure: FY 2006 Not Available 5,000 Records Consultant FTEs: Unknown Staff FTEs: Unknown 348 Georgia Department of Public Safety Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION Gateway, Dell, Compaq Gateway, Dell, Compaq Gateway, Dell, Compaq 3 Com & HP Cisco HP HP HP HP QUANTITY 800 380 22 97 74 500 6 50 1,929 Capitalized Asset Value of IT Equipment: $Information Not Provided General Age and Condition of Equipment: Description of condition. 1 to 6 years 349 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Public Safety Training Center Georgia Public Safety Training Center Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Be recognized by the Georgia Public Safety Community as providing the highest quality public safety training in the nation. Agency Mission We are here to foster professionalism, competency and safety within the ranks of Georgia's Public Safety Community by developing, delivering, facilitating and supporting training which exceeds our customer's needs. Agency Strategic Goals Provide the administrative and logistical support necessary for the development, delivery and evaluation of high quality public safety training in Georgia. The delivery of quality training programs that are unobstructed by shortfalls in administrative or logistical support such as: equipment, materials procurement, scheduling, lodging, food service, maintenance, etc., can be a vast undertaking. Daily, the Training Center teaches, lodges, feeds, and maintains the facilities for hundreds of public safety trainees who are preparing to serve the public by providing a safer Georgia. Outcome: Resident agencies and trainees will see a continuing high level of competency in services provided. Provide a safe, comfortable and sanitary learning environment conducive to the delivery of public safety training. The facilities must be suited to the program content and hands-on skill development necessary for students to successfully learn and then go forth and serve the public. Distractions which inhibit learning must be kept to a minimum. Outcome: Facilities and equipment will be maintained and/or renewed to provide an excellent level of service and sanitation for all trainees. Develop, update and improve training consistent with the needs of Georgia's Public safety community. The delivery of contemporary training programs that are reflective of public safety needs and the unique conditions experienced by public safety agencies as they serve the diverse communities in Georgia. Outcome: The training divisions will review all programming and update curriculum as needed to maintain current master course files on all classes. 350 Georgia Public Safety Training Center Deliver and evaluate training in an efficient and effective manner, with particular attention to accessibility, content and cost. The training delivery system must be evaluated constantly to review the ever changing needs of the customer so that a quality, cost effective product will be available in a fast, friendly and easy manner, resulting in improved competency as evidenced by better on-the-job performance serving the public. Outcome: Staff will monitor training requests both on-campus and at regional sites to assure accessible, quality, cost effective training delivered in a fast, friendly, and easy manner. Employ and maintain a workforce that is professionally competent and is ethnically and gender diverse. This means administering a fair and equitable strategy for recruiting, selecting, training, compensating, and maintaining a workforce to serve the agency in various capacities. Periodically assessing the status of the workforce with respect to professional development, morale, competency and commitment. Outcome: Human resources will continuously monitor workforce composition to assure compliance with work place needs and legal directives. Agency IT Projects PROJECT A: Maintain and enhance the Wide Area Network (WAN) Project Description and Benefit: The WAN provides for information sharing between the regional academies, Peace Officer Standards and Training, and other state agencies, including GaNet and GTA, who provides internet services to the Center. This network may be increased to other off-campus training sites. The Wan provides for on-line access to data and information sources by all network participants. The network enhances communications among its users, and facilitates research, and classroom presentations. The computer generated electronic transfers provide for more responsive capability, efficient, and effective operations. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Complete/Maintenance High $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT B: Maintain and enhance the Local Area Network (LAN) Project Description and Benefit: The LAN provides for information sharing between the various entities of the Training Center; especially the three training divisions and the resident agencies. This network may be (expanded) upgraded in an effort to enhance on-line communications and minimize the need for hard copy documents. The LAN provides for an automated intranet system within the organizational structure of the Training Center; administrative, operations, and support with links to the resident agencies and the peripheral training sites. This system is connected with an ethernet switch, an assortment of ethernet hubs, and fiber optics are used to link these sites. All Training Center computers have access to the Intranet. The LAN intranet system provides for on-line communications among the 351 Georgia Public Safety Training Center resident agencies and organizational entities that comprise the Training Center. There is significant opportunity to expand the existing intranet system. The Center's administrative and support functions may become virtually paperless with expanded use and application of this system. During FY2006 the Training Center implemented a plan that will beginning moving into a paperless environment. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Complete/Maintenance Not Available $ Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT C: Maintain current automated systems Project Description and Benefit: There are over 250 computers on the Training Center network that are used for administrative, operational, instructional, and support applications. Every activity and function of the Center is dependent upon computer application(s), either direct or indirect. This is no more evident than during a power outage when operations literally cease until "computers" are back on line. And, there has been a revolution in the classroom using computers to more effectively deliver training material, and present the information in a manner so that students learn more effectively. Some programs, e.g. judgmental firearms training are totally dependent upon computer technology. We continue to monitor and maintain the proficiency of existing hardware, software, and network capabilities through replacement, updates, and expansion. This includes the systems that support individual work stations and daily operations. The Training Center has a Dell PowerEdge running Novell 5.1 as the nucleus of the Center's main computer systems. Another PowerEdge is the network server for the Center's two Computer Labs. An HP Unix box houses the Oracle database applications. Theses databases applications include the; Georgia Fire Academy student records system, Training Center Student Registration System, Budget, On line class registration, and Dormitory. Other applications includes, anti-virus software, and RBase network databases including the Postage Inventory, Library Inventory, Warehouse Inventory, Vehicle Inventory, Cafeteria Inventory, Print Shop work orders and Memorial contributions systems. During FY2006 the Center installed a mail server to handle all agency emails and assist with security and privacy. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Complete/Maintenance High $ Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT D: Maintain and improve telecommunications systems Project Description and Benefit: Continue to maintain the telephone, pager, and radio systems now in use. The Center installed a Mitel 2000 Telephone switch in 1998 and have approximately eight hundred (800) extension numbers utilizing 3 T-1 lines including the 18 352 Georgia Public Safety Training Center GIST lines, with service being contracted through GTA. Paging service is also contracted through GTA. Radio repair and maintenance is handled on a case by case basis. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Complete/Maintenance High $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT E: On-line course evaluation and needs assessment Project Description and Benefit: Provide for the ability to receive feedback from public safety personnel relative to the quality of training, and the availability of courses needed to improve the delivery of public safety services. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Construction/Implementation High $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT F: Database Transition to Oracle Project Description and Benefit: In order to make the transition to utilize web based applications and technology, the Training Center will begin transitioning the databases and applications written in Rbase into Oracle. We anticipate this will be a 24 month transition that will result in savings and efficiency especially for our 7 regional academy offices. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Construction/Implementation High $ Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT G: Judgmental Pistol Simulation System Upgrade Project Description and Benefit: Upgrade the JPS and distribute to regional academies. Several years ago the Center contracted with LightFolio, to produce a judgmental shooting simulator that was affordable and used off-the-shelf components. They did and these units have been in use all around the state. This software and hardware upgrade will allow the system to be completely portable, run off of a laptop, is backward compatible and provides better shot marking and playback capabilities. In addition the new software allows for branching of the videos which has never been available before. 353 Georgia Public Safety Training Center Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Not Provided Complete/Maintenance Medium $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT H: e-Mail Server Transition Project Description and Benefit: The Training Center has installed an on-site mail server along with a spam and anti-virus system. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Not Provided Complete / Maintenance High $ Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT I: Portal Transition Project Description and Benefit: The Training Center is almost complete with a joint project with GTA to have a presence of the existing GPSTC web site on the state portal. It provides the same look and feel as other agencies on the state web site thus making it easier for user to move from agency to agency. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Construction/Implementation High $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT J: Develop and provide the ability to deliver on-line training Project Description and Benefit: Save our customers time that they are away from their agency, reduce training cost and allow the students to be better prepared when the come on site for classroom work and testing. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Planning/Analysis/Design High $ Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided 354 Georgia Public Safety Training Center Agency Major IT Accomplishments Maintain and enhance the Wide Area Network (WAN) Completed the MPLS upgrade for the Center and its 7 regional Academies and 6 contract Academies . Database Transition to Oracle Completed the Budget, Student Registration, Dormitory System, Firefighter System and On-line registration transition to Oracle. E-Mail Server Transition Transitioned the Training Center's email application System thus allowing the consolidation of Internal and external emails. This also allowed for staff to have off-site email access. All email is now being filtered for spam and viruses. 355 Georgia Public Safety Training Center Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 261,122 19,97 5 27 ,182 43,641 625 625 353,17 0 33,37 8 16,309 14 1,57 1 191,258 - 356 Georgia Public Safety Training Center Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 8,693 156 ,3 87 52 ,3 4 3 217 ,423 117 ,807 117 ,807 13 5,015 6,910 8,364 22,327 17 2,616 290,423 357 Georgia Public Safety Training Center Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 1,052,27 4 87 5,204 17 7 ,07 0 6.2 - 358 Georgia Public Safety Training Center Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 1,052 ,2 7 4 0 6.2 1,052 ,2 7 4 0 6.2 359 Georgia Public Safety Training Center Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 360 Georgia Public Safety Training Center Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Gateway, Dell Gateway, Dell HP, Dell Cisco Cisco HP and Okidata NCS DVD Writer US Digital Spam Filter Appliance Mirapoint Tape Backup - Dell Blackberry & Nextel ($1,900 total) QUANTITY 145 120 11 2 1 18 1 1 1 1 8 309 Capitalized Asset Value of IT Equipment: $365,041 General Age and Condition of Equipment: Description of condition. 1 4 years old & functional. 361 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Firefighter Standards & Training Council Georgia Firefighter Standards & Training Council Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision All firefighters to be state certified, certification for each fire service professional level and enhance minimum requirements of fire departments operating in Georgia to be concurrent with established national levels. Agency Mission To provide professionally trained, competent and ethical firefighters provided with the proper equipment and facilities, to ensure a fire safe environment for our citizens, to establish professional standards for fire service training and including consulting, testing, and certification. Agency Strategic Goals Certify all firefighters (career and volunteer) duly appointed by a legally constituted fire department. To provide a comprehensive certification program for each professional level within the fire service. Work in partnership with local fire departments operating in Georgia to be concurrent with established national standards. Work in partnership with local fire departments operating in Georgia and the Georgia Fire Academy to develop training materials based on national standards. 362 Georgia Firefighter Standards & Training Council Agency IT Projects PROJECT A: Internet Reporting Project Description and Benefit: The purpose of this initiative is to develop a procedure for fire departments to submit mandated training accomplishments for its firefighters via the internet. This initiative will speed the process of entering data into the data base and will therefore reduce man hours required for this process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Information Not Provided Medium $ Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided Agency Major IT Accomplishments Internet Reporting 363 Georgia Firefighter Standards & Training Council Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 6,925 6,925 - 364 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 8,009 8,59 7 16,606 (12 ) 2,203 2,191 2,191 365 Georgia Firefighter Standards & Training Council Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 25,7 23 25,7 23 - 366 Georgia Firefighter Standards & Training Council Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: ADOBE ACROBAT PRO 7.0 Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 408 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 408 2 5,3 15 0 0 2 5,3 15 0 0 367 Georgia Firefighter Standards & Training Council Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTIONS INFORMATION SYSTEM Program or Sub-Program: GFSTC Description of Application Function: Post Official forms on website for our customers to submit.. o Platform/Host: o Operating System: o Database: Windows 2003 Windows ACCESS Annual Volume: Unit of Measure: FY 2005 $407.68 657, & 30,000 Number of fire departments & apprx firefighters Consultant FTEs: Staff FTEs: 0 0 368 Georgia Firefighter Standards & Training Council Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Dell PowerEdge 2500 HP Proliant ML 350 HP PROCURVE 2124 CISCO PJX 501 HP LaserJet 8150 DN HP LaserJet 1022 Scanners HP ScanJet 8390 UPS HUB QUANTITY 9 4 1 1 1 1 3 5 1 1 1 28 Capitalized Asset Value of IT Equipment: $ 16,679 General Age and Condition of Equipment: Description of condition. Half of hardware is more than 4 years old. Half is brand new. More hardware will be replaced in the next budget. 369 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Board of Regents University System of GA University System of Georgia / Board of Regents State law provides that the GTA annual statewide technology expenditures report is to include all state agencies, however, O.C.G.A 50-25-1 (b) (1) clarifies that the definition of `agency' shall not include the University System of Georgia (USG). Therefore, the Board of Regents and USG are excluded from the requirement of this report. Nevertheless, in a spirit of cooperation with the intent of the report, the University System Office of the Board of Regents is implementing a new data warehouse for the University System of Georgia. When fully functional, the data warehouse will provide information technology expenditures information along with a wide range of other financial information for the University System of Georgia. 370 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Public Broadcasting Georgia Public Broadcasting Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Connecting Georgians through information, education and entertainment, anytime-anywhere. Agency Mission The mission of Georgia Public Broadcasting is to create, produce and distribute high quality programs and services that educate, inform and entertain our audiences and enrich the quality of their lives. Agency Strategic Goals Develop and maintain a financially strong, efficient, and more self-reliant organization Build strong, strategic partnerships that enhance and expand the programs and services of GPB. Provide access anywhere/anytime to content/information in the most widely used formats possible. Provide relevant programs and services that will significantly impact and support the quality of life of Georgians and maximize GPB's leadership role in stimulating community dialogue on important social, educational and cultural issues. Foster and promote creativity, teamwork, loyalty, and excellence while providing a fair, equitable, inclusive and participatory work environment. 371 Georgia Public Broadcasting Agency IT Projects PROJECT A: Digital cataloguing and archiving of content Project Description and Benefit: Allows video, audio and other rich media to become searchable content and then distributable via Internet, digital television or other means. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $150,000 Planning/Analysis/Design, Construction/Implementation High $300,000 State Funds $150,000 Federal/Other Funds $0 PROJECT B: Design GPB workflow from content capture through distribution Project Description and Benefit: Benefits - Will allow GPB to use less people to create more content more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design High $30,000 State Funds $0 Federal/Other Funds $0 PROJECT C: Create a Technical Operations Center for all of GPB to monitor remote systems from a central site. Project Description and Benefit: Benefits - As broadcast systems are moving to an IPbase, consolidating the monitoring using IP systems is needed. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design High $400,000 State Funds $0 Federal/Other Funds $0 PROJECT D: Create a DVD production process using technical tools and workflow from the digital storage systems. Project Description and Benefit: Benefits - As this new distribution system continues to grow GPB must make this process more seamless with the business operations. Project Status Planning/Analysis/Design, Construction/Implementation 372 Georgia Public Broadcasting Project Priority Lifetime Cost of Project FY 2006 Total Funding $40,000 High $40,000 State Funds $40,000 Federal/Other Funds $0 PROJECT E: To provide to DOE, specifically, an increase in use of the on-line training software for interactive webcasting. Project Description and Benefit: Benefits - Allows DOE to begin training teachers and others on-line, saving them money and time. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $40,000 Complete/Maintenance Medium $40,000 State Funds Federal/Other Funds $40,000 $0 PROJECT F: Increase interconnections with the planned DOE statewide network as well as a high speed connection to the transmitter towers throughout Georgia Project Description and Benefit: Allows for the dissemination of the content that GPB's digital library will contain. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 Planning/Analysis/Design Medium $150,000 State Funds $0 Federal/Other Funds $0 373 Georgia Public Broadcasting Agency Major IT Accomplishments Connect to Capitol Education Center via fiber Completed the connection with our partners, Georgia State University and Georgia Tech. To provide to DOE, specifically, an increase in use of the on-line training software for interactive webcasting. DOE is using this system with regularity and is focused on growing the utilization of online professional development. Connect GPB with 26 Marietta Street to then allow connections to various constituencies like the Research Universities, Atlanta Aquarium, etc. Made that connection and will complete the expansion of the needed bandwidth from 45 Mbps to 200 Mbps and reduce costs also. 374 Georgia Public Broadcasting Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regu lar Salar ies 511000 Ov er tim e 512 000 Per m anent Hou r ly Labor 513 000 Tem por ar y /Casu al Labor Fr inge BenefitsAllocation 514 000 FICA 515000 Retir em ent 516 000 Health Insu r ance 517 000 Per sonal Liability Insu r ance 518000 Unem ploy m ent Insu r ance 519 000 Wor ker 'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Veh icle Expense 6 13 000 Pr inting & Pu blications 6 14 000 Su pplies& Mater ials 6 15000 Repair s& Maintenance 6 16 000 Equ ipm ent Not on Inv entor y 6 17 000 Water & Sew er 6 18000 Ener gy 6 19 000 Rents- Oth er th an Real Estate 6 2 0000 Insu r ance & Bonding 6 2 2 000 Fr eigh t 6 2 5000 Discou ntsLost 6 2 6 000 Pr ocu r em ent Car d 6 2 7 000 Oth er Oper ating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPr in 7 2 2 000 Motor Veh icle Pu r ch ases 303 MOTOR VEHICLE PURCHASES Tot al Ex pendit ures 9 9 1,2 04 - 8 0 , 0 58 - 7 2,982 102 ,9 6 7 14 0,7 51 2,67 1 7 43 2,999 1,394,37 5 2 ,859 139,190 13,17 4 24,7 00 2 ,59 1 11,630 194,143 14,7 43 - 375 Georgia Public Broadcasting Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equ ipm ent Not on Inv entor y 6 19 000 Rents- Oth er th an Real Estate 7 13 000 Capital Lease/I PPr in 7 2 0000 Equ ipm ent Ov er $5,000 7 2 1000 Com pu ter Equ ipm ent $5,000 304 EQUIPMENT 6 16 000 Equ ipm ent Not on Inv entor y 6 19 000 Com pu ter Rentsoth er th an Real Estate 6 51000 Com pu ter Per Diem and Fees 6 53 000 Com pu ter Contr acts 6 6 1000 GTA Com pu ter Billings 6 6 2 000 Com pu ter Oth er 6 6 3 000 Com pu ter Softw ar e 7 2 1000 Com pu ter Equ ipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fr am e Relay - GTA Billings 6 7 1002 Data Wir e/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Oth er Dat a Telecommunicat ions Subt ot al 6 7 2 001 Oth er Telecom m - Local Ser v ice - GTA Billing 6 7 2 002 Oth er Telecom m - Netw or k - GTA Billing 6 7 2 003 Oth er Telecom m - Long Distance - GTA Billing 6 7 2 004 Oth er Telecom m - Voice Mail - GTA Billing 6 7 2 005 Oth er Telecom m - Pager s- GTA Billing 6 7 2 006 Oth er Telecom m - Radio - GTA Billing 6 7 2 019 Oth er Telecom m - Cellu lar 6 7 2 02 0 Oth er Telecom m 6 7 2 050 Oth er Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Oth er Tele-GTA Sv csResale - Long Distance 6 7 2 052 Oth er Telecom m - Ser v icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 88,7 7 6 - 88,7 7 6 7 3,627 - 2 6 3 ,3 06 16 0,3 6 5 497 ,298 56 ,6 15 7 0,857 127 ,47 2 116,661 21,916 8,960 6 ,59 5 50 , 0 1 4 204,146 331,618 376 Georgia Public Broadcasting Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Ex penses 308 PER DIEM & FEES 6 53 000 Contr a cts 312 CONTRACTS SPECIA L LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 21 ,87 4 21,87 4 2 5,000 2 5 ,0 0 0 2,567 ,828 2,567 ,828 - 22.7 3 0 .5 1 377 Georgia Public Broadcasting Chapter 2, Section B - Expenditures by Application Applicat ions: Team Appr oach Pr o Tr ack Sch edu All Vir age Back-Up Sy stem ADIC AVID Masstech ENCO Ch eckPoint Lou th Descript ion Consult ant Posit ion FTE's FTE's FY 2006 Ex pendit ures 4.00 243,643 4,492 0.03 0.3 0 3 8,058 2.99 138,934 0.10 19,940 0.3 0 3 9 ,06 3 0.25 34,861 0.3 0 28,369 0.3 0 34,298 0.06 27 ,393 0.25 2 5,04 2 TOTALApplicationsExpenditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfr astr u ctu r e Expenditu r es TOTALInfr astr u ctu r e Positions TOTA L EXPENDITURES TOTA L POSITIONS 0.03 0.48 0 . 51 8.85 13.88 22.7 3 6 3 4 ,09 1 1,933,7 37 2 ,56 7 ,82 8 378 Georgia Public Broadcasting Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: TEAM APPROACH Program or Sub-Program: Public Broadcast Services Description of Application Function: This application manages the 16 million records plus in our membership database. o Platform/Host: o Operating System: o Database: Sun UNIX Solaris Oracle Annual Volume: Unit of Measure: FY 2006 $243,643 60,000 Members Consultant FTEs: 0 Staff FTEs: 4 Application B: PRO TRACK Program or Sub-Program: Public Broadcast Services Description of Application Function: Used by PBS to update GPB on all programming that is available. It is incorporated with our on-air automation system. o Platform/Host: o Operating System: o Database: SCO Unit Linux Informix Annual Volume: Unit of Measure: FY 2006 $4,492 135,000 Programs Consultant FTEs: 0 Staff FTEs: 0 Application C: SCHEDUALL Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Scheduling of facility, equipment, contracting resources is managed with this software. o Platform/Host: o Operating System: Intel Win2003 379 Georgia Public Broadcasting o Database: SQL Annual Volume: Unit of Measure: FY 2006 $38,058 2,000 Transactions Consultant FTEs: 0.03 Staff FTEs: 0.30 Application D: VIRAGE Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Digitizes, indexes and catalogues video and audio content for search and retrieval. o Platform/Host: o Operating System: o Database: Intel Win2000 MySQL Annual Volume: Unit of Measure: FY 2006 $138,934 300 Hours of audio and video Consultant FTEs: 0 Staff FTEs: 2.99 Application E: BACK-UP SYSTEM Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Backup software that allows the IT division to capture an identical copy of data that is needed in case of system failures. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2006 $19,940 19 Systems Consultant FTEs: 0 Staff FTEs: 0.10 Application F: ADIC Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: 380 Georgia Public Broadcasting Provides long term storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2006 $39,063 8,151 Programs Consultant FTEs: 0 Staff FTEs: 0.30 Application G: MASSTECH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Asset management system that controls media movement between playout servers, ADIC and Hitachi. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2006 $28,369 1 System Consultant FTEs: 0 Staff FTEs: 0.30 Application H: AVID Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Program editing system. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2006 $34,861 6 Systems Consultant FTEs: 0 Staff FTEs: 0.25 381 Georgia Public Broadcasting Application I: ENCO Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Audio storage and retrieval of broadcast programming content. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: FY 2006 $34,298 2 Servers Consultant FTEs: 0 Staff FTEs: 0.30 Application J: CHECKPOINT Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Organization's firewall system. o Platform/Host: o Operating System: o Database: UNIX IPSO Not Provided Annual Volume: Unit of Measure: FY 2006 $27,393 4 Servers Consultant FTEs: 0 Staff FTEs: 0.06 Application K: LOUTH Program or Sub-Program: Education & Technology Services and Public Broadcast Services Description of Application Function: Playout automation system for broadcast channels - Education and GPB. o Platform/Host: o Operating System: o Database: Intel Win2000 Flat File Annual Volume: Unit of Measure: 3 Device Servers 382 FY 2006 $25,042 Georgia Public Broadcasting Consultant FTEs: 0 Staff FTEs: 0.25 383 Georgia Public Broadcasting Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other Wireless Devices DESCRIPTION Compaq PC's, P4, 4 Macs Dell Inspiron & Latitudes Black Diamond (3), Summit (6) Nokia Checkpoint HP 4+, HP 4300 Hubs Exabyte Tape Backup System Cable Analyzer Storage & Video Media Server Systems Projectors Information Not Provided QUANTITY 176 79 41 4 9 4 32 33 0 2 5 1 1 8 7 Capitalized Asset Value of IT Equipment: $3,555,529.88 General Age and Condition of Equipment: Description of condition. 0-4 years old, estimated 35% fair, others good to new 384 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Revenue Georgia Department of Revenue Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Department will provide quality customer service and increase compliance through a highly motivated and well-trained workforce empowered by technology. Agency Mission To administer Georgia's tax laws in a manner that promotes confidence in our competence, fairness, and integrity. Agency Strategic Goals To Provide World Class Customer Service To Streamline the Department's Processing Activities Resulting in a More Efficient and Effective Organization Agency IT Projects PROJECT A: Enterprise Data Warehouse Project Description and Benefit: The purpose of this initiative is to provide the DOR with an enterprise wide data warehouse. An enterprise data warehouse will contain integrated, granular data (having different levels of detail, over periods of time), that will form the foundation Discovery Programs to identify non filers, filers that underpay and other sources of additional taxes owed to the state. Project Status Project Priority Lifetime Cost of Project RFP Not Needed , Not Yet Started High $21,000,000 385 Georgia Department of Revenue FY 2006 Total Funding $0 State Funds $0 Federal/Other Funds $0 PROJECT B: CTAB Phase II Project Description and Benefit: This initiative enables field collections agents to instantly access taxpayer data from DOR systems for use with on-site remediation of tax issues. The project will deploy tablet PCs which will run a case management application that will be connected to mainframe and client/server backend tax systems. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $2,100,000 RFP Not needed, Planning/Analysis/Design High $2,100,000 State Funds $2,100,000 Federal/Other Funds $0 PROJECT C: Call Center Project Description and Benefit: Provide the ability to more effectively manage and monitor the response to taxpayer inquiries and issues. Note (3 servers and Bell South services) Already spent - not deployed. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Needed, Planning/Analysis/Design High $15,000 State Funds $0 Federal/Other Funds $0 PROJECT D: Integrated Tax Project Description and Benefit: A unified solution that presents users a single consistent view of taxpayer information across all tax types and across all business functions (one system, one data, one view). If provides greater productivity, less support and adaptability to future needs. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Needed, Not Yet Started Project High $42,000,000 State Funds $0 Federal/Other Funds $0 386 Georgia Department of Revenue PROJECT E: Upgrade to On-line Registration including direct interface to CTR Project Description and Benefit: The streamlining of the interface to CTR, thus eliminating DOR employees from manually keying in the applications that are delivered via this method daily. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Planning/Analysis/Design High $100,000 State Funds $0 Federal/Other Funds $0 PROJECT F: Alcohol & Tobacco Compliance Citation System Project Description and Benefit: Benefit: convert access database to a supportable platform and provide additional management reports for execution of citations. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Planning/Analysis/Design High $10,000 State Funds $0 Federal/Other Funds $0 PROJECT G: Fed / State Partnership Project Description and Benefit: Benefit: electronic filing with Feds on Partnership Tax returns to reduce paper and streamline the process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Planning/Analysis/Design High $Not Provided All soft costs State Funds $0 Federal/Other Funds $0 PROJECT H: Server Virtualization Project Description and Benefit: Benefit: the DOR computer room has reached it's power supply capacity to support servers. In order to add more servers either the power supply had to be upgraded or the servers moved to VM. Moving to VM appeared to be the most economical path along with reducing the actual number of servers in about a 5 to 1 ratio. 387 Georgia Department of Revenue Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Not Yet Started Project High $90,000 State Funds $0 Federal/Other Funds $0 PROJECT I: SAN Upgrade Project Description and Benefit: Benefit: the current SAN at DOR has reached 95% capacity. Subsequent to cleanup of data, etc. it was determined an upgrade to the SAN and an increase in storage was required. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Construction/Implementation High $620,000 State Funds $0 Federal/Other Funds $0 PROJECT J: OCR / Scanner Upgrade Project Description and Benefit: Benefit - Optical Character Recognition will decrease the processing time for tax returns, reduce the number of errors by eliminating manual data entry and streamline the overall returns processing process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Construction/Implementation High $1,800,000 State Funds Federal/Other Funds $0 $0 PROJECT K: PRISM / IRP Project Description and Benefit: Benefit: Main focus is to expand IRP base to non-IRP vehicles for safety precautions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,200,000 RFP Not Needed, Planning/Analysis/Design High $1,200,000 State Funds $0 Federal/Other Funds $1,200,000 388 Georgia Department of Revenue PROJECT L: Elein Project Description and Benefit: Benefit: reduce printing of titles and streamline the process for handling titles with the lien holders. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Planning/Analysis/Design, Construction/Implementation High $50,000 State Funds $0 Federal/Other Funds $0 PROJECT M: County Tag Printer Project Project Description and Benefit: Benefit: break away from proprietary Kyoceria printers and software and go to industry standard for ease of support. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Not Needed, Construction/Implementation High $670,000 State Funds $0 Federal/Other Funds $0 PROJECT N: Efile Renewals and Other Payments Project Description and Benefit: Benefit: allows taxpayers to renew certain types of licenses and pay almost any type of tax debt. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided Information Not Provided Not Provided $Not Provided State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT O: SharePoint Executive Portal (including Intranet and Workflow) Project Description and Benefit: Benefit: provide KBI's for executives both rollout and detail. Platform for new Internet and workflow. Project Status RFP Not Needed, Construction/Implementation 389 Georgia Department of Revenue Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 High $150,000 State Funds $0 Federal/Other Funds $0 PROJECT P: FIFA Inventory Project Description and Benefit: Benefit: provides one automated, consolidated inventory for all DOR FIFA's. Allows for easier research and processing. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided RFP Not Needed, Construction/Implementation High $Not Provided all soft cost State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT Q: HR Time Keeping System for DOR Project Description and Benefit: Provide an overall time keeping system for DOR. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided RFP Not Needed, Not Yet Started Project Medium $Not Provided all soft cost State Funds $Not Provided Federal/Other Funds $Not Provided PROJECT R: Customer Merge Project Description and Benefit: Benefit: reducing the number of records on the Gratis database in order to enhance processing. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Not Provided RFP Not Needed, Construction/Implementation High $Not Provided all soft cost State Funds $Not Provided Federal/Other Funds $Not Provided 390 Georgia Department of Revenue Agency Major IT Accomplishments Collections, Alcohol & Tobacco Tablet Implementation - Completed Electronic Filing for Sales and Withholding Tax Completed Web Move from DDS (hardware/software) - Completed MVD Title converted from Microfilm to Imaging - Completed DMVS Move to DOR - Completed Mail Handling Equipment - Completed Business Address Zip Code Cleanup - Completed County Tag Office MPLS Upgrade - Completed Corporate / Fed State Filing - Completed Efile - Where's My Refund - Completed Unclaimed Property Tracking - Completed Motor Vehicle House Bills Completed (HB501 Issue DP placards; suspend registration for returned checks, suspend permanent trailer tags if ad valorem not paid, SB117 Allow Authentic Historical tag for vehicles manufactured up until 1970, HB364 Do not accept title applications unless sales tax collected (calculate sales tax and collect in GRATIS), HB455 Dealer tags change to annual renewal, new category and letters, SB169 Rule changes for special tags, SB168 NASCAR tags) Major House Bills Completed (HB 282 - National Guard, HB 53 Vendor Compensation for Motor Fuel, HB 488 Automatic disallow of late vendors compensation request, HB 1120 Estimated Tax Threshold Change, Credit Card Processing) IRMF - Completed 391 Georgia Department of Revenue Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 613 000 Printing & Publications 6 14 000 Supplies& Materials 615000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 62 6000 Procurem ent Card 62 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 8,59 9 ,051 2 3 ,52 6 41,093 638,163 905,02 5 1,246,320 4 1,553 11,842 20,7 27 11,527 ,300 2,07 5 3 3 ,27 7 (14 ,2 2 0) 4 ,7 56 86,065 53 6 6 5, 9 9 5 17 8,484 17 ,880 1 5, 6 51 15,651 392 Georgia Department of Revenue Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 RepairsandMaintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 6 2 2 000 Freight 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 23 2 57 280 3,900 311,419 52 6 ,12 8 1,2 85,011 4 ,03 0,503 13,266,410 4 50 2,7 7 0,897 57 4 ,2 3 8 27 22,7 68,983 1,255,864 1,449,166 33,818 322 1,483,306 803 ,54 3 105,6 05 6 5,9 83 9 ,56 0 332 1 5, 1 55 27 2,248 1,27 2,426 2,7 56,655 393 Georgia Department of Revenue Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: Tot al Expendit ures - - TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s 3 8,5 2 1,0 99 35,17 0,211 4,07 7 3,346,811 123.0 37 .0 394 Georgia Department of Revenue Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: CTA (CentralizedTaxpay er Accounting) IRP CTR (CentralizedTaxpay er Registration) CMS (Correspondence Managem ent Sy stem ) Indiv idual Tax (IITS / IATS / Inquiry ) WTS GEICS Rem ittance Processing MailCash EFT (Electronic Filing Sy stem ) Gr atis Corporate Tax Sy stem DMS (Docum ent Managem ent Sy stem ) Motor Fuel Property Tax Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 7 17 2,664,420 1 3 367 ,7 15 1 3 2 4 9 ,56 6 1 3 2 4 9 ,56 6 4 18 2 ,2 3 5,3 9 8 0 1 89,220 1 3 316,161 4 18 1,940,97 7 1 3 2 4 9 ,56 6 1 1 53 ,4 7 8 4 18 2 ,17 5,2 6 4 10 19 3,019,097 1 5 427 ,827 0 2 2 2 2 ,552 1 6 552 ,6 10 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 14,813,419 37 120 23,7 07 ,680 3 3 8,52 1,09 9 37 123 395 Georgia Department of Revenue Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ALCOHOL & TOBACCO ETRACS (EXCISE TAX) Program or Sub-Program: Industry Regulation Description of Application Function: ETRACS - Beer Wholer Processes o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $INP 928; 642; 828,517 Paper returns; E-returns; Rows in database Consultant FTEs: Staff FTEs: Not Provided Not Provided Application B: CORRESPONDENCE MANGEMENT SYSTEM (CMS) Program or Sub-Program: Correspondence Management Description of Application Function: Image of letters with Workflow to Resolve o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $249,566 0; 72,525; 60,153; 5,068,078; 28,400,049 Converted; Scanned; Resolved; Rows in Application Database; Rows in Image Database Consultant FTEs: 1 Staff FTEs: 3 Application C: CORPORATE TAX SYSTEM Program or Sub-Program: Returns Processing Description of Application Function: Processes returns (552,580C,600, 600S, 600T, 624, 900), EFT, and estimated payments (602E) o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle 396 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2006 $3,019,097 346,434; 29,486,509 Returns; Rows in Database Consultant FTEs: 10 Staff FTEs: 19 Application D: CENTRALIZED TAXPAYER ACCOUNTING (CTA) Program or Sub-Program: Assessments Description of Application Function: Balancing, Refunds, & Assessments for most GA Taxes o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $2,664,420 4,849,529; 3,117,187; 1,123,359; 365,648,342; 533,852,090 Returns; Refunds; Notices; Rows in Database; Rows in Historical Database Consultant FTEs: 7 Staff FTEs: 17 Application E: CENTRALIZED TAXPAYER REGISTRATION (CTR) Program or Sub-Program: Correspondence Management Description of Application Function: Registration, licensing and permitting of individuals & businesses o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $249,566 1,399,682; 4,801,091; 230,400,131 Maintenance on Business Tax Type; Maintenance on Name & Address; Rows in Database Consultant FTEs: 1 Staff FTEs: 3 Application F: DOCUMENT MANAGEMENT SYSTEM (DMS) Program or Sub-Program: Returns Processing Description of Application Function: Images Tax Forms for efficient Look-Up 397 Georgia Department of Revenue o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $427,827 0; 8,065,149; 66,078,068; 53,017,912; 68,598,084 Converted; Imaged; Total Images Accessible; Rows in Application Database; Rows in Image Database Consultant FTEs: 1 Staff FTEs: 5 Application G: ELETRONIC FILING SYSYTEM (EFT) Program or Sub-Program: Money Deposits Description of Application Function: Receives tax payments electronically - posts valid transactions to Mailcash for pickup by CTA and the tax applications. o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $53,478 1,097,187; 229,248; 2,137; 4,382; 1,402,954; 5,471,207 Withholding; Sales tax; Motor Fuel; Corporate; Total Transactions; Rows in Database Consultant FTEs: 1 Staff FTEs: 1 Application H: INDIVIDUAL TAX (IITS/IATS /INQUIRY) Program or Sub-Program: Error Resolution Description of Application Function: Processes all Individual Income Tax returns (500, 500EZ) including telefile, 2D barcode and ELF o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $2,235,398 1,452,780; 2,869,856; 706,418,732 Paper Returns; E-Returns; Rows in Database Consultant FTEs: Staff FTEs: 4 18 398 Georgia Department of Revenue Application I: MAILCASH Program or Sub-Program: Money Deposits Description of Application Function: Processes money and no-money returns, EFT transactions, and the coupon and check information from RPS o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $249,566 10,645,472; 223,461,065 Documents Processed; Rows in Database Consultant FTEs: Staff FTEs: 1 3 Application J: MOTOR FUEL Program or Sub-Program: Returns Processing Description of Application Function: Processes returns o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $222,552 10,872; 52,429,503 Records; Rows in Database Consultant FTEs: 0 Staff FTEs: 2 Application K: PROPERTY TAX Program or Sub-Program: Returns Processing Description of Application Function: Processes returns, tracks unclaimed property o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 2,545,927; 5,998; 1,144,247 Records; Returns; Rows in Database Consultant FTEs: Staff FTEs: 399 Georgia Department of Revenue $552,610 1 6 Application L: REMITTANCE PROCESSING (RPS) Program or Sub-Program: Money Deposits Description of Application Function: Processes tax payment coupons and checks o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: Unit of Measure: FY 2006 $1,940,977 2,715,328; 3,748,124; 122,940 Coupons; Checks; Rows in Database Consultant FTEs: Staff FTEs: 4 18 Application M: SALES TAX Program or Sub-Program: Local Sales Tax Distributions Description of Application Function: Processing of Sales Tax Returns o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $INP 1,244,800; 4,849; 18,148; 329,440,791 Regular returns; Amended returns; Audit returns; Rows in database Consultant FTEs: INP Staff FTEs: INP Application N: WITHHOLDING Program or Sub-Program: Error Resolution Description of Application Function: Processes all Withholding tax returns, EFT, and payment vouchers o Platform/Host: o Operating System: o Database: DOR LAN MS Windows Oracle Annual Volume: 2,660,817; 72,829,608 400 Georgia Department of Revenue Unit of Measure: FY 2006 $89,220 Returns; Rows in Database Consultant FTEs: 0 Staff FTEs: 1 Application O: GRATIS Program or Sub-Program: Motor Vehicle Registration/Titling Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $2,175,264 1,384,092,852 Rows in Database Consultant FTEs: 4 Staff FTEs: 18 Application P: IRP Program or Sub-Program: Comm Truck Registration Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 Annual Volume: Unit of Measure: FY 2006 $367,715 Unknown Unknown Consultant FTEs: 1 Staff FTEs: 3 Application Q: GEICS Program or Sub-Program: Insurance Compliance Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: GTA IBM Mainframe MVS DB2 401 Georgia Department of Revenue Annual Volume: Unit of Measure: FY 2006 $316,161 Unknown Unknown Consultant FTEs: 1 Staff FTEs: 3 402 Georgia Department of Revenue Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Storage Area Network High Full Page Scanners Tablets Thin Clients Desktop Optical Scanners DESCRIPTION QUANTITY 236 56 48 4 7 362 233 37 1 984 Capitalized Asset Value of IT Equipment: $1,361,394 General Age and Condition of Equipment: Description of condition. Most hardware is 2 months - 3.5 years old. At least 80-90% of workstations & laptops were replaced by the Windows XP upgrade project. Addition of some servers increased the average life of server base 403 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Secretary of State Georgia Secretary of State Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Vision of the Secretary of State is to be the model for government efficiency, accessibility and value to the taxpayer and public. Agency Mission It is the mission of the Secretary of State to be the most customer friendly government agency while protecting the public confidence by regulating businesses and professions, ensuring the integrity of the electoral process, serving as trustee of current and historical information, and reaching out through educational efforts to empower citizens with a better understanding of government. Through the utilization of Information Technology (IT) strategies, the Agency will deliver better, faster customer service in the most efficient manner. Agency Strategic Goals Provide efficient and effective regulation of businesses and occupations to provide maximum public protection. Provide citizens with optimal participation in the electoral process and ensure integrity throughout the process. Maintain the accountability of government and the rights of the public through a statewide program of records management. Increase awareness of Agency services, program offerings, and information available to the public Increase civic and consumer educational programs. 404 Georgia Secretary of State Provide administrative infrastructure and support (i.e. fiscal, HR, IT, capital projects, etc) to facilitate employees' achievement of Agency mission. Maintain a modern and open technology platform that provides flexibility for future adaptability. Agency IT Projects PROJECT A: Elections Information System - Current Project Description and Benefit: System allows counties to enter their supply orders, elections results, and political office information as required. Internal staff also use the system to track campaign disclosure filings, status of candidates and report generation. Once the disclosure reports are received, copies of the disclosure reports are scanned into Adobe and placed on our Internet site. Beginning in June 2001, candidates meeting certain requirements were able to file their disclosure reports electronically; however, e-filing system does not interface with mainframe and hard copy reports are still considered the original. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP not needed. Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT B: Voter Registration System (SSVR) - Current Project Description and Benefit: The move off of the mainframe will reduce the high cost of support from DOAS. County registration offices will be able to print election lists, candidate lists, statistical reports, and other reports currently available through this mainframe. The high costs associated with DOAS maintaining this system will be reduced. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP not needed. Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT C: Uniform Electronic Voting System - Current Project Description and Benefit: Better voter education programs; quick tally of votes; less reliance on paper; reduction of printing costs; accessibility for language minorities and 405 Georgia Secretary of State disabled new technology can recruit new poll workers; possible move to more convenient voting practices. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT D: Business Registration System System was taken offline May 8, 2006. Project Description and Benefit: The mainframe system provides "real time" access to current and historical information on entities filed with the Corporations Division. Data from the system is "dumped" daily to the corporate information web databases of both the Secretary of State and GeorgiaNet Authority. Thus, access to vast information is quick and efficient. The online system allows updating of entity information without intervention of Division personnel. The integrity of data is enhanced as customers enter information regarding their own particular entity, eliminating the need for mass data entry efforts by the Division. The online system enables information to be updated in less than 24 hours, the time period between entry by the customer and transference of the data to the mainframe system. "Paper" filings require a minimum of one week between filing and updating of information, and often result in a "wait" of several weeks. The online system is the conduit for nearly 300 electronic commerce transactions each day, transactions that would have required the processing of individual small denomination payments of $10 to $75. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFP not needed. Complete/Maintenance High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT E: ABEL Securities System - Current - System was taken offline June, 2006. Project Description and Benefit: The system is web-based so access to the system can be done off-site by the user. System is no longer in place in the Securities and Business Registration Division. They are now running License 2000. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Decided not to pursue Low $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided 406 Georgia Secretary of State PROJECT F: SOS Web Site Development and Maintenance - Current Project Description and Benefit: Internal staff develops new applications for and provided maintenance of the SOS 2 time national award winning web site. The web site serves as a virtual office of the SOS that is open 24/7/365. On election night, our clustered web servers have over 8.0 million hits. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT G: Archives Tower Records Information Management (TRIM) Software Project - Current Project Description and Benefit: Provides unilateral control of state agency records. Reduces lost or misplaced information. Reduces reference time. Provides tracking of records during the entire life cycle of the record. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT H: Georgia HOMEPLACE - Current Project Description and Benefit: Improved accessibility, distribution and control of archival documents. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT I: Archives VOYAGER Software Project - Current Project Description and Benefit: Improved accessibility, distribution and control of archival collections. Information compiled in VOYAGER is in a compatible format with other libraries and historical repositories. 407 Georgia Secretary of State Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT J: On-line tour of Capitol - Current Project Description and Benefit: Provides accessibility and virtual insight to "the People's House." Can be used to aid grade school teachers curriculum as part of the Agency's overall goal of civic education. Allows general public the opportunity to gain historical and direct perspective that might not otherwise be available. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT K: Cataloging/Inventory of Museum Holdings - Current Project Description and Benefit: Provides detailed database of artifacts on hand, which will be employed during development, programming and design of a new state history museum. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance Low $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT L: Fortis Imaging System Current - Images converted to new Business Registration System prior to May 2006. Project Description and Benefit: Documents that are stored in the Fortis imaging system can be certified within minutes of the request. All requests for certified copies are filled the same day requested, most within minutes. Prior to implementation of the system the turnaround was three to five days. More than 100 certification requests are processed each day. The system has contributed greatly to a 30 percent reduction in staff, and more than 100 percent increases in efficiency as measured by the time needed to deliver services. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance High $Information Not Provided 408 Georgia Secretary of State FY 2006 Total Funding $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT M: Day to day maintenance and upgrades - Current Project Description and Benefit: Continuous upgrades and maintenance benefit all staff by providing with the latest technology. Through the use of the latest technology, employees are able to provide better, faster customer service, which benefits the general public. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT N: APA/Rule Promulgation Process - Current Project Description and Benefit: The system is labor and paper intensive and does not lend itself to the best use of very limited staff and fiscal resources, nor take advantage of the technological advances that could automate much of the process. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT O: Reengineer Voter Registration System - FY 2005 Project Description and Benefit: The agency will explore a solution that will synchronize with other state data sources such are motor vehicles, death information, and felonious incarcerations. The system will need the capability to identify and eliminate duplicate registrations. The project would include the deployment of state of the art equipment to all counties. A component of the system would be the standardization of data in all counties for the purpose of redistricting and processing data against the National Change of Address databases. It is anticipated that the counties would benefit from a comprehensive voter registration system. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided RFE Needed, Planning/Design/Analysis High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided 409 Georgia Secretary of State PROJECT P: System Automation Project - Current and ongoing Project Description and Benefit: This project will improve functionality by providing a database that enables PLB staff to license applicants and track licensees. It improves workforce performance by its nature as a database. Successful implementation of License 2000 and Mylicense for Securities and Business Regulation in June 2006. Two divisions are now on the same Enterprise solution. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT Q: APA/Rule Promulgation - Current Project Description and Benefit: Automating the process will eliminate a great deal of staff time used in the cutting, posting and proofing of the various versions of the rules by having rules key a single time and forwarded electronically where appropriate. Further, electronic noticing and publishing will broaden public access while reducing the cost to the State for that access. And finally, automating the process will almost guarantee the existence of current rules on the Internet consistent with the Governor's visions of a technological Georgia. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Construction/Implementation High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT R: IT On-line corporate filing system - FY 2006 Project Description and Benefit: The online system eliminates the need to manually process registrations by lockbox and/or Division staff. Integrity of data is enhanced as individual customers verify their own work, as opposed to staff attempting to interpret handwritten submissions. Payment is received by the state immediately, versus a "lag time" of up to a month that can be required to process paper registrations during the peak registration season, which extends from January 1 to April 1 annually. Online filings can be certified from individual PCs, eliminating the need to retrieve, copy and attach a certificate to a paper filing. Online payments greatly reduce the number of "bad checks" received by the Division. Payments are small denomination ($15 or $25), an amount that is not cost effective to the state when processed manually. Approximately 90 seconds is needed to manually process an annual registration filing. New client server based COTS product implementation began July 2006 that will include this functionality Project Status Construction/Implementation Project Priority High Lifetime Cost of Project $Information Not Provided 410 Georgia Secretary of State FY 2006 Total Funding $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT S: Document Imaging Program - Current Project Description and Benefit: This project has a number of benefits. Currently large volume files, especially those dealing with individual licensees, will be converted to a digital format. This will allow quicker review and analysis, speedier evaluation and investigation, with increased consumer protection by shrinking the time from initial application for licenses to license review and approval. Using digital images will allow the SOS to more conveniently distribute information from our records, especially in our Archives and library programs, to citizens, other agencies and private sector as applicable. Storage costs for our large volume files will be reduced as we gradually eliminated paper as the primary storage medium for current files and move to digital files. In July 2003, SOS created a new Central Imaging Center to centralize all agency document scanning functions to perform scanning operations to support divisions on Capitol Hill. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Construction/Implementation High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT T: PeopleSoft Modules - FY 2005 Project Description and Benefit: A State-wide solution is needed in that the use of PeopleSoft is State-mandated and non-PeopleSoft integratable systems would require redundant databases and keystrokes. Leave monitoring is a daily activity for management who, rather than having direct access to information for their staff, must rely on the Agency personnel office for information each time it is needed. And the implementation of a bar-code based PeopleSoft integratible system for asset tracking would significantly enhance our ability to record and track physical assets and would easily permit the discovery of missing items through techno-audit functionality. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Will need RFP Medium $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT U: Real time information access for field personnel - FY 2006 Project Description and Benefit: Investigators will be able to be in constant communication with the office from anywhere in the state. Procured SouthernLinc phones for field personnel. Also procured mCheck, a suite designed to interact with our Licensing 411 Georgia Secretary of State System mCheck will be used by field personel for electronic inspections and field surveys that will be replicated to License2000. Implementation is scheduled for the summer of 2006. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete Maintenance Not Available $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT V: System Automation Imaging Project - Current Project Description and Benefit: This project will improve functionality by providing a web-based source for all documents, thus relieving staff of filing, tracking, and maintaining paper-based documents. It improves workforce performance by allowing for easy access to information because the document can be retrieved instantaneously. Successful implementation for SBR in June 2004 and PLB in summer 2005. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT W: E-Commerce for SOS products - Current and Ongoing Project Description and Benefit: Expanded e-Commerce will provide customers even more flexibility to do business with SOS. In addition to customer service benefits, there are administrative economies realized from accepting non-cash or traditional check payments. In 2005, SOS developed a online shopping card application for use by the Archives division for e-commerce activities. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT X: Business Registration System (New) Implemented May 8, 2006 Project Description and Benefit: Open-source software used in multiple states will lower maintenance costs. Integrated web & e-commerce functionality simplifies operation. Integrated imaging gives internal users and web customers access to documents on demand. Project implementation began in July 2006 with go live during the first quarter of 2005. 412 Georgia Secretary of State Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Construction/Implementation High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT Y: System Automation - Securities - Current Project Description and Benefit: Improve functionality and lower maintenance and support costs by moving the Securities Division to the same platform as the Professional Licensing Division. No license costs required since State already has a license for product. Project was successfully implemented in June 2004. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided Agency Major IT Accomplishments Business Registration System (New) - Implemented May 8, 2006 In May 2005, implemented new COTS client/server based application to handle the back office processing of the Corporations division. In addition to the processing and workflow enhancements, the application includes a sophisticated document imaging module. With more than 2.5 million records and images now available online, Georgians can easily and conveniently research and view the articles and application documents of most companies created after 1997. A new virtual "shopping cart" feature also allows customers to make a single payment for multiple transactions. These new online offerings further expand the Corporations Division's already substantial suite of ecommerce offerings and will result in substantial savings to Georgia taxpayers. An immediate savings of $300,000 per year will be achieved by removing the corporate database from the state's mainframe computer system and managing the data in-house. Implemented automatic email notification to Corporations applicants that the agency has received their application and when the application is acted upon . This application was developed internally by staff. Each night, we email all new corporate filers that submit a new filing for review. The email contains a link that allows the filer to track the status of their filing online. Once the file review is complete and approved, the filer is emailed again to let them know the action has been taken on their filing. A link is provided to our 413 Georgia Secretary of State verification site to confirm their filing status. This feature has been a huge hit and brought a commercial look and feel to our customers IT On-line corporate filing system - FY 2006 The Secretary of State's Corporations Division, the first in the nation to offer corporate entities the option of renewing registrations online, has once again enhanced its online services making e-commerce transactions even more convenient for the division's corporate customers. Limited Liability Companies (LLCs) can file initial business creation documents online and that same option will soon be available to all for-profit and nonprofit Georgia corporations. Georgia is one of the first states in the nation to offer this service to corporate customers. Customers who choose to file online can have their new LLC filing processed the day it is received. Day to day maintenance and upgrades - Current Implemented new call centers for PLB and Corporations. The call centers at PLB and Corporations were out dated and not functioning properly. In September 2005, both divisions were upgraded to new ACD call centers. The new hardware and software provides web based reporting and monitoring of calls. Since going live with the systems, our average time to answer a call has dropped below a minute and our customer are being served much faster. The reporting capabilities of the new systems have been the driving force behind improved customer service. Managers can dynamically adjust resources as call volume fluctuates throughout the day or week. Internally implemented off site disaster recover/backup procedures through the purchase of additional Dell Hardware and MS software. In February, IT staff implemented a real off site disaster recovery/backup procedure to mitigate any potential data loss. Through the use of Microsoft's DPM product, we are currently backing up Atlanta data to Macon and Macon data to Atlanta, via our high speed MPLS connection. We were in desperate need of a backup solution that met the requirements of the Department of Audits for "off site". (greater than 30 miles) The new set up has been very successful with no data loss since go live in February. Successfully developed phase 1 of the inventory database for use by the Administration division. The web based application was developed internally by staff. This application will allow purchasing coordinators in each division the ability to track and manage their IT inventory. It will handle new purchases, relocated equipment and surplused equipment. System Automation Project - Current and ongoing Internally developed new web based management reporting tools for PLB and SBR on the SOS intranet site. Management requested reporting tools that would measure user productivity. The IT staff took the ball and ran with it. We now have 20+ web based reports on our site that managers used to daily track user performance. Since posting these real time reports, productivity in these two divisions has noticeably increased. 414 Georgia Secretary of State Implemented automatic email notification to PLB applicants that the agency has received their application and when the license is acted upon. This application was developed internally by staff. Each night, we email all new applicants that submit a new application for review. The email contains a link that allows the applicant to track the status of their application online. The status tracking feature shows each step of the review process and the status of each item. Once the application review is complete, and a license is issued, the applicant is emailed again to let them know the action has been taken on their application. A link is provided to our verification site to confirm their licensure. This feature has been a huge hit and brought a commercial look and feel to our customers Real time information access for field personnel - FY 2004 Successfully completed setup of mcheck product for PLB. Mcheck will allow field investigators the ability to perform electronic investigations in the field that will synch up with License 2000. Go live in production is scheduled for August 2006. SOS Web Site Development and Maintenance - Current Internally developed new HR intranet site for use by all staff. The new site provides a one stop shop for staff HR needs. Included in the new site are all policies and forms, contact information, news and events, training information, and benefit information. The response from employees for the new site has been very positive. Uniform Electronic Voting System - Current Successful statewide implementation of new electronic pollbooks for use in each precinct on election day. The new tablet based pollbooks were used in each of the 3000+ polling locations throughout the state for the July 2006 primary election. Each pollbook contains the entire state VR database as well as each ballot combination for each county. By using the electronic pollbook, the check-in process is more efficient It also allows poll workers to direct voters who go to the wrong precinct to the correct one. A primary benefit of using the pollbooks is in the speed with which credit for voting can be uploaded to the VR mainframe. The credit for voting process was manual prior to this roll out and had to be performed at the local level. The new process is automated and run at the state level. 415 Georgia Secretary of State Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 7 7 ,313 8,006 85 ,3 19 - 416 Georgia Secretary of State Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 2 2 000 Freight 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 6 7 2 000 Telecom m unications 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 32,386 8,428 4 51,7 57 129 2 2 5,3 19 1,061,67 3 21,225 82 7 ,152 688,07 8 3,316,147 22,162 55, 0 1 5 721 7 7 ,898 384,989 267 ,7 7 2 2 5,006 13,048 2,7 13 57 ,82 1 7 51,349 829,247 417 Georgia Secretary of State Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 4,230,7 13 3,7 23,027 2 5 3 ,843 2 5 3 ,843 - 418 Georgia Secretary of State Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: ElectionsInform ation sy stem Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 89,663 Voter Registration sy stem Uniform Electronc Voting sy stem BusinessRegistration sy stem Sy stem sAutom ation Tow er RecordsInform ation Managem ent (TRIM) Georgia Hom eplace - Univ ersity of Georgia Voy ager - Univ ersity of Georgia Non Inv entory Equipm ent andSoftw are Capitol EducationCenter Dr u gs an d N ar cotics Non Inv entory Equipm ent andE - Filing Softw are Not Reported 1,182,434 217 ,914 434,389 4 58,6 4 5 2 0,3 56 31,947 740 8,618 27 ,614 56 0,4 9 4 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 3,032,814 0 0 1,197 ,899 0 0 4,230,7 13 0 0 419 Georgia Secretary of State Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: ELECTIONS INFORMATION SYSTEM Program or Sub-Program: Elections Administration Description of Application Function: GTA administered system - Elections Information System - provides information such as number of elections, number state campaign disclosure reports filed, State financial disclosures, number of campaign committee registrations filed, number of candidate declarations of intent filed, number of non candidate committees filed, number of county officers information filed, number of county/municipal committees filed, number of registration applications submitted, number of commissions issued, number of certifications of enrolled acts, number of certifications issued and of identification cards issued. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: FY 2006 $89,663 18,453 Number of Candidate and Non-Candidate in systems. Consultant FTEs: Staff FTEs: 0 0 Application B: VOTER REGISTRATION SYSTEM Program or Sub-Program: Elections - National Voter Registration System Description of Application Function: GTA Administered system - National Voter Registration System Mainframe system - the number of voter registrations - CPU changes, file maintenance, and storage costs. The system is also used by county voter registration officials. The system requires a lot of development costs yearly and there are productions costs for reports and tapes required by county registration offices, candidates for office and press. Volume is the number of records maintained by the system @1 record for registered active and inactive voter. o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2 Tablebase Annual Volume: Unit of Measure: 5,874,654 Number of Active and Inactive Registrants 420 Georgia Secretary of State FY 2006 $1,182,434 Consultant FTEs: 0 Staff FTEs: 0 Application C: UNIFORM ELECTRONC VOTING SYSTEM Program or Sub-Program: Elections-SUEV Voter Ed. & Technical Support Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM, DB2, Tablebase Annual Volume: Unit of Measure: FY 2006 $217,914 Information Not Provided Information Not Provided Consultant FTEs: 0 Staff FTEs: 0 Application D: BUSINESS REGISTRATION SYSTEM Program or Sub-Program: Corporations Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Mainframe Z/OS 1.4 VSAM Annual Volume: Unit of Measure: FY 2006 $434,389 1,151,044 Number of Active and Inactive Registrants Consultant FTEs: Staff FTEs: 0 0 Application E: SYSTEMS AUTOMATION Program or Sub-Program: Professional Licensing Boards/Securities Description of Application Function: Provide all system functionality used in the administration of the states 38 licensing boards. o Platform/Host: o Operating System: o Database: Client Server Windows Enterprise Server 2000/2003 SQL Server Annual Volume: 876,576; 285,279 421 Georgia Secretary of State Unit of Measure: FY 2006 $458,645 # active/inactive licensees, # web transactions Consultant FTEs: Staff FTEs: N/A N/A Application F: TOWER RECORDS INFORMATION MANAGEMENT (TRIM) Program or Sub-Program: Archives Description of Application Function: Records management application was developed by Tower Software. Georgia Division of Archives and History's application includes two databases, Records Center TRIM, launched in May 2000 and TRIM Inventory, launched in June 2000. Current license is for 30 seats. Records Center TRIM identifies state agency records stored in the State Records Center by container and tracks physical location, ownership, retention, and disposition. Initial software purchase for Records Center TRIM and was made in conjunction with the Dept. of Community Affairs in a joint project to manage DCA's paper records. DCS has its own TRIM database to manage DCA records before transferring them to the State Records Center. DCA records management officer has access to Records Center TRIM to request their records from the Records Center. Records Center database currently consists of 116,526 records. Staff continues to add records, goal is to input all 192,000 containers stored in the Records Center. o Platform/Host: o Operating System: o Database: Client Server Enterprise Server SQL Annual Volume: Unit of Measure: FY 2006 $20,356 261,457; 177,823 Records; Inventory Consultant FTEs: 0 Staff FTEs: 0 Application G: GEORGIA HOMEPLACE - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Information Not Provided. o Platform/Host: o Operating System: o Database: Information Not Provided. Information Not Provided. Information Not Provided. Annual Volume: Unit of Measure: FY 2006 Information Not Provided. Information Not Provided. Consultant FTEs: Staff FTEs: 422 Georgia Secretary of State $31,947 $Not Provided $Not Provided Application H: VOYAGER - UNIVERSITY OF GEORGIA Program or Sub-Program: Archives Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $740 Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided Application I: NON INVENTORY EQUIPMENT AND SOFTWARE Program or Sub-Program: Capitol Education Center; Drugs and Narcotics Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: FY 2006 $36,232 Information Not Provided Information Not Provided Consultant FTEs: Not Provided Staff FTEs: Not Provided Application J: NON INVENTORY EQUIPMENT AND E - FILING SOFTWARE Program or Sub-Program: Ethics Commission Description of Application Function: Information Not Provided o Platform/Host: o Operating System: o Database: Information Not Provided Information Not Provided Information Not Provided Annual Volume: Unit of Measure: Information Not Provided Information Not Provided 423 FY 2006 $560,494 Georgia Secretary of State Consultant FTEs: Not Provided Staff FTEs: Not Provided 424 Georgia Secretary of State Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other DESCRIPTION Provided by GTA Dell Various models Dell Various models Dell Various models GTA Owned Cisco 2950, 4006, 3850, 4500 Cisco PIX 515, 501 Fujitsu High Speed Scanner Scantron Scanner Fujitsu & Kodak Desktop Scanners Tablet PCs - HP QUANTITY 350 50 75 33 8 60 250 5 1 31 25 Capitalized Asset Value of IT Equipment: $ Not Available General Age and Condition of Equipment: Description of condition. The Office of Secretary of State currently is on a four year replacement cycle for workstation computers. Therefore, one-fourth of the PC equipment is less than 4 years old, one-fourth of the PC equipment is less than 3 years old, one-fourth of the PC equipment is less than 2 years old, and the final fourth of PC equipment is less than 1 year old. 425 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Soil & Water Conservation Commission Georgia Soil & Water Conservation Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Future Generations of Georgians enjoying abundant soil and water resources. Agency Mission The Georgia Soil and Water Conservation Commission provides soil and water resource information; education; technical, financial and planning assistance; and program oversight to locally led soil and water conservation districts; landowners/users, and local, state, and federal governments to maintain, conserve and wisely use the soil and water resources for all Georgians. Agency Strategic Goals Services are improved and expanded for conservation and enhancement of soil and water resources on Georgia's Agricultural Lands. The District sponsored 357 USDA-constructed flood control watershed dams in Georgia are compliant with the GA Safe Dams Act. The Conservation of Agricultural Water Supplies Program will provide accurate permitted agricultural water use information and increase the use of water saving techniques. The erosion control education and certification program will be implemented and will meet the intent of the law and the needs of stakeholders. Natural Resource Conservation Education reaches more Georgia citizens. The commission's workforce capacity will improve in order to execute timelier implementation of technical and financial assistance programs. 426 Georgia Soil & Water Conservation Commission Technical assistance to landowners and other stakeholders will be improved with researchbased information that will enhance resource decision-making. Agency IT Projects PROJECT A: VPN Project Description and Benefit: Establish Virtual Private Network connecting all regional offices to Athens headquarters. Offers the following benefits: *Collaboration (geographically distributed staff can more easily communicate and share project data.), *Continuity (important data can be copied to Athens server(s) and vice versa for redundancy/backup purposes.), *Cost reduction (IT staff can remotely repair/maintain systems via internet instead of onsite visits.). Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $550 RFP Not Needed, Planning/Analysis/Design; Construction/Implementation Medium $3,009 State Funds $0 Federal/Other Funds $550 PROJECT B: Ag Water Meter database and application modifications Project Description and Benefit: Existing application and database are incomplete based on current requirements. Redesign/modifications would enhance reporting, data entry and backups. Additional benefit would be interoperability with other Commission databases/systems. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Internal Resources RFP Not Needed, Planning/Design/Analysis High $ Internal Resources (IR) State Funds $ IR Federal/Other Funds $IR PROJECT C: Performance Measures Reporting System Project Description and Benefit: Currently, performance measures are being manually consolidated from a variety of formats and sources. Creating a database-driven web interface for performance measure reporting for this reporting would: - Increase timeliness of reports. Increase accuracy of reported data. - Reduce staff time required for report preparation. 427 Georgia Soil & Water Conservation Commission Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ IR RFP not needed. Planning/Design/Analysis Not Provided $ Internal Resources (IR) State Funds $IR Federal/Other Funds $IR Agency Major IT Accomplishments 428 Georgia Soil & Water Conservation Commission Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 67 ,062 5, 0 8 3 6,906 9 ,52 2 88,57 3 23,620 23,620 - 429 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 2 2 ,857 10,903 14,688 48,448 2 ,6 56 3,17 3 7 ,67 4 6,060 19,563 2 2 ,502 3,825 1,020 37 9,614 36,998 56,561 430 Georgia Soil & Water Conservation Commission Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 217 ,202 59,57 1 47 ,87 8 109,7 55 2.0 0.04 431 Georgia Soil & Water Conservation Commission Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0.04 0.04 0 0 217 ,202 2 217 ,202 2 432 Georgia Soil & Water Conservation Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 433 Georgia Soil & Water Conservation Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Wireless Devices DESCRIPTION QUANTITY 48 32 5 2 4 6 11 32 8 15 Capitalized Asset Value of IT Equipment: $ Information Not Provided General Age and Condition of Equipment: Description of condition. Information was not provided. 434 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Student Finance Commission Georgia Student Finance Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the premier provider of Student Loans, Scholarships, Grants, and Educational Services to Georgians seeking post secondary education. Agency Mission To promote and increase access to education beyond high school for Georgians. Agency Strategic Goals Improve the awareness of all Georgians as to the opportunities available to achieve post secondary education. Improve the customer service provided to all customers who do business with GSFC. Expand the financial aid offerings available to Georgia students and parents. Educate all students and parents for responsible financial management as it relates to loan repayment and default. Expand the market share, profitability, and financial position of GSFC. Expand the use of technology to both deliver services and improve operational efficiencies. Implement Transcript Exchange & New HOPE GPA. 435 Georgia Student Finance Commission Agency IT Projects PROJECT A: Document Management System Project Description and Benefit: Provide the infrastructure to automate the flow of paperwork throughout the organization, provide electronic storage and retrieval of images as well as electronic reporting. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $200,000 Complete/Maintenance High $330,000 State Funds $75,000 Federal/Other Funds $125,000 PROJECT B: Hope Invoicing System Project Description and Benefit: Enhance the controls and enforcement of all necessary Hope regulations and assure that all funds disbursed are fully controlled and audited. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $115,000 Complete/Maintenance High $115,000 State Funds $0 Federal/Other Funds $115,000 PROJECT C: New Scholarships & Grants System Project Description and Benefit: With the new Hope Scholarship program regulations new information will be necessary to manage and control the process. A completely new database design will replace the current old application. Project Status Project Priority Lifetime Cost of Project Complete/Maintenance High $500,000 FY 2006 Total Funding State Funds Federal/Other Funds $350,000 $0 $350,000 PROJECT D: Establish Data Warehouse Project Description and Benefit: With the new emphasis on integrating our major businesses and our ability to do consolidated reporting for management purposed, a consolidated database is required to integrated the data for reporting purposes. 436 Georgia Student Finance Commission Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $5,000 RFP Not Needed, Planning/Analysis/Design Low $106,700 State Funds $0 Federal/Other Funds $5,000 PROJECT E: Application Standardization Initiative Project Description and Benefit: Project encompasses the development of a single on line web based application process to replace the many manual applications by which GSFC receives requests for both Scholarships & Grants and Non FFELP Loans. In addition, the project will provide automated eligibility checks for both GSFC and schools to determine eligibility for the programs. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $355,000 Construction/Implementation, Complete/Maintenance High $500,000 State Funds $0 Federal/Other Funds $355,000 PROJECT F: Customer Relationship Management System Project Description and Benefit: Provide Enterprise Contact Management repository to assist Customer Service, Sales, & Marketing. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $70,000 Construction/Implementation, Complete/Maintenance Medium $100,000 State Funds Federal/Other Funds $25,000 $45,000 PROJECT G: Transcript Exchange & New HOPE GPA Project Description and Benefit: Define requirement, design, develop, and deploy the capability to capture transcripts at all 600 Georgia High Schools. Define the methodology, design, develop, test and implement the database and software to calculate the standard HOPE GPA as mandated by law for 2007 HOPE Awards. Project Status Project Priority Lifetime Cost of Project Construction/Implementation High $1,000,000 437 Georgia Student Finance Commission FY 2006 Total Funding $450,000 State Funds $0 Federal/Other Funds $450,000 Agency Major IT Accomplishments Standardized Application System (GSFApps) Designed, developed, and deployed a new web based Standardized Online Application System for all GSFC State Program. Contracted with Pearson Government Solutions to perform data checks necessary to certify qualification for these award programs. Transcript Exchange & HOPE GPA Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed Deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. HOPE GPA Calculation Module Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database and began developing the software to calculate the GPA from the electronic transcripts Program of Study (POS) Module in HOPE Invoicing Designed and developed methodology to monitoring the Tuition, Books, and Fees submitted by Post Secondary Schools for Invoicing. Developed database tables consistent with the data that could be provided by BOR and DTAE so POS could function. Common Invoicing for non HOPE Scholarship & Grant Programs Developed method to use HOPE Invoicing as conduit for disbursing other GSFC Scholarship programs to streamline school processing. New Scholarships & Grants (S&G) Databases Designed developed and implemented a complete rewrite of the S&G Database used for HOPE, TEG, Governors, & other state programs. Online system redeveloped to take 438 Georgia Student Finance Commission advantages of more recent tools and technologies. Added audit and ability to report history of transactions and to be able to track changes made to all records impacting awards. GAcollege411 Completed the full deployment of GAcollege411.org. Designed a Dual Server/Single Sign on security exchange with XAP Corporation to provide enhanced data control and seamless access OID Calculations for Annual Loan Interest Letters Developed and Implemented the calculations required to produce mandated 2005 IFA TDI Reporting Requirements. HERA, Grad Plus, and Guarantee Fee Compliance Changes Developed and deployed system changes to address mandated Compliance Changes in FFELP Loan Processing effective July 2006. VoiceNet Dialer Replaced Avaya predictive dialer with new server platform for Collections Call Management and Reporting. ISS Proliant Security Appliance Implemented ISS Proliant Security appliance as a replacement for several non-integrated products. Improved security, improved redundancy, reduced support and saved over $50K per year in maintenance and license costs. 439 Georgia Student Finance Commission Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 2,07 4,910 2,07 4,910 110 4,395 413 5,4 7 7 10,395 9,064 - 440 Georgia Student Finance Commission Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 6 8002 GSFC IT FixedAssetsDepreciation Expense 304 EQUIPMENT 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 4 15,12 0 415,120 13,7 83 102,7 00 12 9 ,57 7 53 0,4 3 2 627 ,396 1,403,888 53,544 160,280 213,824 441 Georgia Student Finance Commission Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Lot t ery Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 1 1 1 ,1 00 111,100 1 5,490 15,490 4,253,7 91 - 1,45 6,85 2 2,7 96,939 27 .00 3.50 442 Georgia Student Finance Commission Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: IFA Loan Serv icing SSPLoan Disbursem ents Scholarships& Grants Docum ent Managem ent Sy stem Web Application Dev elopm ent Oracle Financialsfor Gov ernm ent IVR New HOPE Inv oicing Sy stem New Scholarships& GrantsSy stem Application Standardization Sy stem Custom er Relationship Managem ent Sy stem Geor gia Mentor Site Data War eh ou se Transcript Exchange & New HOPE GPA Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 2 3 15,09 6 0.5 1 157 ,54 8 1.5 236,322 1 157 ,54 8 2 3 15,09 6 1 157 ,54 8 0.3 47 ,264 1.5 236,322 1 2.5 393,87 0 2.5 393,87 0 0.5 7 8,7 7 4 1.5 236,322 0.2 3 1,510 2 4 630,188 T OT AL Appl ic ation s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 3,387 ,27 8 3.5 21.5 86 6 ,513 0 5.5 4,253,7 91 3.5 27 443 Georgia Student Finance Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: IFA LOAN SERVICING Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: S Supports all FFELP Loan and State Service Cancelable Loan Servicing including Collections and Management Reporting. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2006 $315,096 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 2 Application B: SSP LOAN DISBURSEMENTS Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships Description of Application Function: This application supports all disbursements for all FFELP Loan and Service Cancelable Loans originated by GSFC. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2006 $157,548 Not Available Not Available Consultant FTEs: 0.5 Staff FTEs: 1 444 Georgia Student Finance Commission Application C: SCHOLARSHIPS & GRANTS Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program; Public Safety Memorial Grant Description of Application Function: This application supports all existing Scholarships and Grants Processing including approval of Awards, disbursement of funds to the schools, and tracking of applicant data. Primary programs supported include HOPE Scholarship and HOPE Grants. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2006 $236,322 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 1.5 Application D: DOCUMENT MANAGEMENT SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; HERO Program; LEAP Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program. Description of Application Function: Implement the Workflow and ERM pieces of the new Document Management System o Platform/Host: o Operating System: o Database: Dell Servers Win2000 Oracle Annual Volume: Unit of Measure: FY 2006 $157,548 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 1 445 Georgia Student Finance Commission Application E: WEB APPLICATION DEVELOPMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Continued work at enhancing the GSFC Web Site by development of additional functionality for our customers, such as PLUS Loan Preapproval, New Borrower Web Interface for IFA Loans, Credit Card Payments, and Online Quick Payment Options. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 SQL Server & Oracle Annual Volume: Unit of Measure: FY 2006 $315,096 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 2 Application F: ORACLE FINANCIALS FOR GOVERNMENT Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; HERO Program; Governor's Scholarship. Unit B Programs - Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Initial hardware acquired and conversion work completed for the upgrade of our Oracle Financials for Government application to Version 11i o Platform/Host: o Operating System: o Database: HP UNIX Servers UNIX Oracle Annual Volume: Unit of Measure: Not Available Not Available 446 Georgia Student Finance Commission FY 2006 $157,548 Consultant FTEs: 0 Staff FTEs: 1 Application G: INTERACTIVE VOICE RESPONSE (IVR) Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Interactive automated telephone information provides 7X24 service on basic Customer Contact information related to awards, application approvals, loan status as well as general information about GSFC Programs. o Platform/Host: o Operating System: o Database: Dell Servers Win2000 Oracle Annual Volume: Unit of Measure: FY 2006 $47,264 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 0.3 Application H: NEW HOPE INVOICING SYSTEM Program or Sub-Program: Unit B Programs-HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; HOPE Accel Program Description of Application Function: Design and develop a process of controls that will allow for the confirmation of all HOPE eligible students and the proper disbursement and audit of all funds related to the HOPE Scholarship in the state of Georgia. Implement statewide. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: Not Available Not Available 447 Georgia Student Finance Commission FY 2006 $236,322 Consultant FTEs: 0 Staff FTEs: 1.5 Application I: APPLICATION STANDARDIZATION SYSTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Design and develop a new web based application process to capture the application information for all the scholarship, grant and loan programs offered by GSFC. Provide an interface to an eligibility checks service to automatically perform electronic confirmation of the applicant's eligibility for the individual program. Provide interfaces to the schools for their certification requirements and information sharing. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2006 $393,870 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 2.5 Application J: CUSTOMER RELATIONSHIP MANAGEMENT SYSYTEM Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Implement the Surado CRM application for Customer Contact, Marketing, Sales, and Customer Support functions within GSFC. Consolidate all customer contacts information to one repository. Ultimately consolidate all student and parent contact data to CRM with automatic updates to the back transaction systems. 448 Georgia Student Finance Commission o Platform/Host: o Operating System: o Database: Dell Server Win2000 SQL Server Annual Volume: Unit of Measure: FY 2006 $78,774 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 0.5 Application K: NEW SCHOLARSHIPS & GRANTS SYSTEM Program or Sub-Program: Unit A Programs - Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program; Governor's Scholarship. Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Design and develop a new database to manage the future information needs of the HOPE Scholarship and other GSFC Scholarship and Grant programs. Such needs as Program of study information, High School Transcripts, the new Accel program, and interfaces to the new Application Standardization Initiative must be addressed. o Platform/Host: o Operating System: o Database: HP UNIX Server UNIX Oracle Annual Volume: Unit of Measure: FY 2006 $393,870 Not Available Not Available Consultant FTEs: 1 Staff FTEs: 2.5 Application L: GEORGIA MENTOR SITE Program or Sub-Program: Unit A Programs HERO Program. Unit B Programs HOPE Scholarship Public Schools; HOPE Private Colleges. Description of Application Function: Work with XAP Corporation to define the custom functions and security needs of the new Georgia Mentor Site initiative. o Platform/Host: o Operating System: o Database: XAP Hosting XAP XAP 449 Georgia Student Finance Commission Annual Volume: Unit of Measure: FY 2006 $236,322 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 1.5 Application M: DATA WAREHOUSE Program or Sub-Program: Unit A Programs - Guaranteed Educational Loans; Governor's Scholarship; North Georgia Military Scholarship Grants; Tuition Equalization Grants; Law Enforcement Personnel Dependent's Grants; North Georgia College ROTC Grants; LEAP Program. Unit B Programs Georgia Military Scholarship; HOPE Teacher Scholarships; HOPE Promise Scholarships; HOPE Promise II Scholarships; Engineer Scholarships; HOPE Scholarship Public Schools; HOPE Grant; HOPE GED; HOPE Private Colleges; Public Safety Memorial Grant; HOPE Accel Program Description of Application Function: Begin development of a consolidated data warehouse including S&G, IFA, SSP, & Great Lakes data. The new IVR Database is the initial version of the new data warehouse. o Platform/Host: o Operating System: o Database: iSeries OS/400 DB2 Annual Volume: Unit of Measure: FY 2006 $31,510 Not Available Not Available Consultant FTEs: 0 Staff FTEs: 0.2 Application N: TRANSCRIPT EXCHANGE NEWHOPE GPA Program or Sub-Program: Unit B Programs - HOPE Scholarship Public Schools; HOPE Grant; HOPE Private Colleges Description of Application Function: Defined Requirements to capture all high school transcripts for use in calculating 2007 HOPE GPA as mandated by law. Contracted with XAP Corporation to provide the Transcript Repository and Post Secondary Transcript Interface. Developed deployment plan to extract transcript data from each of the 600 high schools and 35 SIS utilized in Georgia. Defined methodology and developed specifications for using the electronic transcripts to calculate the HOPE GPA as per the rules. Designed and developed transcript database interfaces and began developing the software to calculate the GPA from the electronic transcripts. o Platform/Host: HP Unix Servers 450 Georgia Student Finance Commission o Operating System: UXIX o Database: Oracle Annual Volume: Unit of Measure: FY 2006 $630,188 Not Available Not Available Consultant FTEs: 2 Staff FTEs: 4 451 Georgia Student Finance Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Scanners Other DESCRIPTION IBM iSeries 810 Dell Optimum Dell Inspiron HP UNIX servers; Win2000 servers Interactive Voice Response System Cisco Summit ISS HP LaserJet HP DeskJet HP Kodak Avaya Unix Server for Predictive Dialer QUANTITY 1 230 45 40 1 6 4 4 15 30 1 5 1 Wireless Devices BlackBerry (Total Value $3,000) 15 398 Capitalized Asset Value of IT Equipment: $1,002,500 General Age and Condition of Equipment: Description of condition. Generally the equipment is much newer than it was 2 years ago. The iSeries, IVR, Document Scanners, plotter and Predictive Dialer are all new in the last two years. Workstations and Laptops are all being replaced on a 3-4 year rotation schedule. Approximately 150 of our workstations have been replaced in the past 36 months. 452 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 GA Nonpublic Postsecondary Education Commission Georgia Nonpublic Postsecondary Education Commission Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision All of Georgia's nonpublic postsecondary colleges and schools will be authorized according to Georgia law. Agency Mission Through its authorization and complaint processes, NPEC monitors colleges and schools to ensure educational quality and financial stability. Agency Strategic Goals Authorized colleges and schools are educationally sound and financially stable. Information technology systems provide timely, accurate and valuable information to staff, students, schools and the public. The workforce is knowledgeable, skilled and appropriately positioned in the organization. Agency IT Projects Agency Major IT Accomplishments 453 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures - - 454 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 4,67 9 3,600 2 ,550 7 07 11,536 4,892 406 54 0 3 ,502 9,340 9,340 455 Georgia Nonpublic Postsecondary Education Commission Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 20,87 6 20,87 6 - 456 Georgia Nonpublic Postsecondary Education Commission Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 20,87 6 20,87 6 0 0 457 Georgia Nonpublic Postsecondary Education Commission Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 458 Georgia Nonpublic Postsecondary Education Commission Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Monitors DESCRIPTION Dell OptiPlex GX 200,270,1P,520, Dell Precision 220 Dell Inspiron 5100, 7500, 8000 Dell PowerEdge 1500SC, 2300, 800 HP Color LJ 2500L HPLJ6p, T45, 1200, 2100, 1012 HP 5490C, C7710A, HP 9850A Dell Flat Screen QUANTITY 13 3 3 1 9 8 7 Capitalized Asset Value of IT Equipment: $11,450 General Age and Condition of Equipment: Description of condition. Two to five years old. 459 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Teachers Retirement System of Georgia Teacher's Retirement System of Georgia Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision To be the model Retirement System providing comprehensive customer service to members, retirees and employers. This will be accomplished by utilizing innovative, efficient and effective processes supported by state of the art technology and a fully trained, empowered and motivated staff. Agency Mission Our mission is to provide exceptional service in the administration of pension benefits and related services to TRSGA members, retirees and employers. Agency Strategic Goals Provide immediate access to accurate and relevant information. Develop a fully trained, empowered and motivated staff. Enhance relationships with members, retirees and employers. Continue to maximize the rate of return on our investments thorough the management of a prudent pension investment policy. Continue to maximize the timeliness and accuracy of both the collection of employee/employer contributions and the disbursement of benefits. 460 Teacher's Retirement System of Georgia Agency IT Projects None planned for FY07 that require RFP. Agency Major IT Accomplishments TRS IT systems and LAN infrastructure supported TRS business processes by: *completion of 108,818 customer requests routed through workflow, *scanning 643,075 pages, *indexing 573,864 pages, *handling 120,169 customer calls, *completion of 961 PASS enhancements, *Completed 1548 user desktop support requests, *Blocked an average of 285,000 attempted "hacker" attacks on the infrastructure each month, *Planned and conducted two disaster recovery tests at SunGard site, *Facilitated one network infrastructure penetration test conducted by independent third party. Upgrading line of business server infrastructure which improved: *PASS from 95.51% to 99.26% uptime providing an additional 2 hours of system uptime during a 60 hour week. *FileNet from 97.64% to 99.31% uptime providing an additional 1 hour of system uptime during a 60 hour week. *Web Services from 94.92% to 99.55% uptime providing an additional 3 hours of system uptime during a 60 hour week. 461 Teacher's Retirement System of Georgia Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 1,7 09,093 12 3 ,4 52 17 7 ,097 242,691 2,252,333 23,942 7 7 0,7 45 10,862 3,342 808,891 4,295 - 462 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 09 9 Other Telecom m - Other - GTA Billing Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 409,230 643,334 1,05 2 ,5 64 69,180 489,815 7 3 0,854 1,289,849 8,54 1 3 ,57 6 12,117 32,982 96,428 129,410 141,527 463 Teacher's Retirement System of Georgia Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 9,944 9,944 5,559,403 - 5,559,403 27 .0 1.0 464 Teacher's Retirement System of Georgia Chapter 2, Section B - Expenditures by Application Applicat ions: PASS Descript ion Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 1 20 3 ,558,018 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 3 ,558,018 1 20 2 ,001,3 84 0 7 5,559 ,4 03 1 27 465 Teacher's Retirement System of Georgia Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) PASS Program or Sub-Program: Pension System Description of Application Function: Supports TRS Retiree Business Functions, Supports TRS Active Member Business Functions, Supports TRS Refunded Member Business Functions. o Platform/Host: o Operating System: o Database: Client Server Win2003 SQL Annual Volume: Unit of Measure: FY 2006 $3,558,018 70,000; 240,000; 510,000; 4,560; 44,000 Retiree business function accounts; Active member function accounts; TRS refunded member business function accounts; TRS employer business functions; TRS Web business functions Consultant FTEs: Staff FTEs: 1 20 466 Teacher's Retirement System of Georgia Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Plotters DESCRIPTION Dell Toshiba Dell & EMC Cisco Cisco 6509 Cisco & ISS HP HP Cannon HP Wireless Devices None QUANTITY 150 15 90 3 2 2 15 40 6 1 324 Capitalized Asset Value of IT Equipment: $ Not Provided General Age and Condition of Equipment: Description of condition. Desktops/Laptops need replacing - All other equipment in good condition. 467 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Technical & Adult Education Georgia Department of Technical & Adult Education Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision Our vision is of a dynamic system of technical education, adult education, and customized business and industry workforce training using industry-standard and emerging technologies and offering easy access to education and training for all Georgians. This system will be part of a seamless educational process in which students can easily transfer credits as they move among secondary schools, technical colleges, and colleges and universities in which all Georgians can readily access information and advanced educational resources. We envision a world-class educational system that utilizes leading edge technology and innovative design to supply a competitive workforce and quality communities, thus assuring Georgia's economic success in the global marketplace. The recognition this system will command throughout the state will make it the preferred educational option for that majority of adults whose career choices require qualifications beyond a high school diploma, for those companies that require customized training and retraining services, and for those seeking a lifetime of educational experiences. Agency Mission The mission of the Department of Technical and Adult Education is to contribute to the economic, educational, and community development of Georgia by providing quality technical education, adult literacy education, continuing education, and customized business and industry workforce training to the people of Georgia. Agency Strategic Goals Student Success through Technical Programs Student Access to Seamless Technical Education Improved Literacy Skills and Preparation for Educational Advancement Training and Services for Economic Development 468 Georgia Department of Technical & Adult Education Educational Awareness for Community Development Accountability through Effective and Efficient Management Development of DTAE's Internal Workforce Information Technology for Extended and Enhanced Services Agency IT Projects PROJECT A: KMS (Knowledge Management System) Project Description and Benefit: This project addresses the DTAE central office's and the technical colleges' needs for useable information upon which to base decisions. Although this function is housed in the Office of Information Technology, Planning and Development, KMS provides internal information and reporting for all units within the agency. KMS makes the right information available to the right DTAE staff at the right time. A major data source is technical college student data collected through BANNER. Other data resources include emails, web pages, files, documents, reports, project plans, databases, spreadsheets, training manuals and programs, best practices, presentations, meeting minutes, conferences, and knowledge-based applications. In essence, KMS is the web-based communications and reporting interface for the agency's data systems. Currently, most KMS data are protected for internal use only; however, in the future, expanded components will be made available for external use and sharing to facilitate collaborations and interagency efforts. The KMS will be a major resource that will help support the colleges' institutional research functions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $80,000 Complete/Maintenance High $100,000 State Funds Federal/Other Funds $80,000 $0 PROJECT B: Instructional Technology Acquisition and Allocation Project Description and Benefit: This project seeks to establish a demand-based cycle that enables DTAE units to acquire, reallocate, and/or replace instructional and instructional support technology. Technical colleges and other units conduct IT audits, develop long-range technology plans, and update the plans annually to address the need for additional and replacement technology based on expected enrollment increases and changes in programmatic needs. Each technical college obtains additional technology in relation to increased enrollment, increased demand for computer-based instruction, and increased need for 469 Georgia Department of Technical & Adult Education computer-based services. This project seeks to enable the technical colleges to maintain cutting-edge technology in their computer programs, especially those programs that prepare trainees for industry certifications in information technology. It seeks to enable economic development programs to provide Georgia's new, expanding, and existing businesses and industries with state-of-the-art technology training. This project also seeks to provide up-todate PCs that will enable adult literacy providers and GED testing centers to implement federally required scoring and reporting procedures. This project is part of DTAE's migration to Windows XP. However, budget shortages have delayed this project and limited additions to only the most critical needs and replacements to only failed equipment. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $6,300,000 Planning/Analysis & Design, Construction/Implementation High $10,000,000 State Funds $6,300,000 Federal/Other Funds $0 PROJECT C: Connectivity Capacity Building (WAN) Project Description and Benefit: Each DTAE unit provides adequate bandwidth to meet local demand. Adequate transport capacity is essential for technical colleges and other local units to achieve technological parity and standardization in all services. Bandwidth demand is growing because more information from each college's student information system is being transmitted to the data center; because of the use of PeopleSoft for financial and personnel information, and because of the use of centralized Blackboard courseware. Technical college demand is also growing because of increased use of web-enabled instruction in the classroom. In the future, local WAN build-out will increase overall transport capacity and address "quality of service" to allocate bandwidth by demand. This project will address reliable WAN capacity and will include connectivity to new DTAE sites as well as agency-level development of quality of service policies and parameters. Included in this project is build out of our telecommunication infrastructure to include VoIP. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $250,000 Planning/Analysis & Design, Construction/Implementation High $1,500,000 State Funds $250,000 Federal/Other Funds $0 PROJECT D: BANNER Upgrades, Utilization, and Training Project Description and Benefit: BANNER is DTAE's student information system application. This project will expand the utility of BANNER as the enterprise application for all customer information. This project focuses on four improvements: 1) Implementation of upgrades/new versions/new modules such as financial, CAPP, web registration, and credit card payment modules; 2) expansion and modifications of BANNER to a total enterprise 470 Georgia Department of Technical & Adult Education student/customer/client information system that can meet the data collection and reporting needs of adult literacy service providers and economic development programs as well as the more traditional collegiate technical programs; 3) development of robust BANNER interfaces such as interfaces between BANNER and PeopleSoft and among BANNER and external agencies such as the Georgia Student Finance Commission and the Department of Labor (DOL); and 4) BANNER training at the expert and user levels. BANNER data will roll-up from each local unit to the DTAE data center, data will roll up from the data center to the DTAE data mart, and ultimately, to the statewide data warehouse for all education statistics. Additionally, this project helps each technical college to take ownership of its data and BANNER functions, thereby helping to spread an information culture throughout the entire agency. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $325,000 Construction/Implementation High $350,000 State Funds Federal/Other Funds $325,000 $0 PROJECT E: GED Passport Project Description and Benefit: This project is to continue implementation of the nationally required, PASSPORT electronic GED scoring software to support the new version of the GED examination for high school equivalency credentialing. The software scores students' responses on five sections of the GED (the entire exam package, with the exception of the essay section). The new GED exam procedures, forms, hardware, and software requirements are being implemented at both the state office- and local GED testing centerlevels. After scoring the exams, PASSPORT generates individual score reports that are mailed to each examinee. It generates reports for use by the state office and the 55 testing centers including reports by county, geographic area, demographics, and other factors that facilitate performance evaluation and accountability. Additionally, PASSPORT interfaces with the Georgia Student Finance Commission and enables eligible GED examinees to receive $500 HOPE vouchers. An underlying requirement for the automated scoring is to interface and share data with the national GED testing service and national database. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,050,000 RFP Needed, Planning/Analysis/Design High $1,600,000 State Funds $1,050,000 Federal/Other Funds $0 PROJECT F: Adult Literacy National Reporting System (NRS) Project Description and Benefit: The National Reporting System (NRS) for adult literacy services collects federally required data and generates federally required performance reports regarding adult literacy basic skills instruction, English Literacy Program instruction, and GED preparation instruction. The NRS focuses on data concerning federally defined "core indicators" including student progress in terms of enrollment, instructional hours, 471 Georgia Department of Technical & Adult Education evaluation of progress during participation in instruction, and evaluation of participant outcomes after they have exited instruction. Each state is purchasing or developing its own software to implement current NRS requirements* and to interface with required employment and education outcomes data from DOL and postsecondary education systems. This project will explore the feasibility of modification of the BANNER student information system to meet NRS requirements and to enable the Office of Adult Literacy to process data submitted by those grant recipients that do not have BANNER capabilities. This project begins the planning for a significant step toward a web-based enterprise system for DTAE student information that will overcome the long-standing challenge posed by the varying data management capabilities of adult literacy grant recipients. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $0 RFP Needed, Planning/Analysis/Design High $700,000 State Funds $0 Federal/Other Funds $0 PROJECT G: Network Development Project Description and Benefit: Technical colleges must be fully networked to maximize internal communications and efficiency and offer greater access to information technology. DTAE is moving toward a network-based environment to make information more open, interactive, and accessible internally and externally. This project focuses on providing an adequate network infrastructure. It requires local web-based access and registration, LANs, and WAN connectivity to enable internal and external storage and distribution of technical education, adult literacy and GED training, and customized business and industry training. It addresses the need for additional capacity and replacements over the next few years and the need for enhanced logical and physical network design. Perimeter defense firewalls have been installed for all campuses and will continue to be implemented for new sites. Enhancement of local area networks will include upgrading to gigabit 10 network cores, upgrading firewalls for higher levels of encryption, using VLAN and layer 3 technologies, implementing internal firewalls to protect confidential data, and adding network interfaces to enable greater segregation of network traffic to separate student from administrative segments for improved security. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,550,000 Planning/Analysis & Design. Construction/Implementation High $4,250,000 State Funds $1,550,000 Federal/Other Funds $0 PROJECT H: GVTC and Distance Learning Development Project Description and Benefit: This project includes online and web-enhanced instruction, Blackboard upgrades and instructor training, expanded development of the GVTC 472 Georgia Department of Technical & Adult Education virtual courseware library, and enhancement of distance learning capabilities and IP video conferencing alternatives through third party vendors to reduce costs. This project will expand and extend the instruction offered by the GVTC as well as all web-enabled on-campus instruction. Because DTAE is an education agency, the entire agency is part of this project including adult literacy services, technical programs, economic development programs, and internal professional development functions. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $1,050,000 Planning/Analysis & Design. Construction/Implementation High $1,200,000 State Funds $1,050,000 Federal/Other Funds $0 Agency Major IT Accomplishments BANNER Upgrades, Utilization, and Training BANNER, DTAE's student information system, is continually upgraded and expanded to meet college needs and to keep abreast of federal regulatory changes. Training was offered on Web registration, Letter Generation, Population selection, and CAPP. Functional training on BANNER 6 was completed for all colleges. Also, all web data was encrypted to provide secure web services. Network Development As technology continues to expand and become more specialized, Technical College IT staffs are challenged to provide advanced technical support and planning. In FY05, the Central Office support staff assisted in resolving technical issues and worked to design, plan, and implement complete network infrastructure refreshes to maximize throughput and scalability while positioning for upcoming security enhancements. DTAE security engineers provided classroom training for other State agencies in several specialized security fields, including firewalls, virtual private networks and intrusion detection. Knowledge Management System (KMS) The KMS web site was redefined, redesigned, and rebuilt to better meet the reporting needs of the agency and 34 Technical Colleges. It has become a one-stop-shop for agency reporting that continues to grow and expand. 473 Georgia Department of Technical & Adult Education Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 9 15,6 6 0 - 39,263 89,342 130,024 1,17 4,289 1,17 4 28,914 882 1,4 53 79 12,97 4 45,47 6 61,043 - 474 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 116 ,59 0 112,883 7 6,617 - 92,990 - 2 6 ,2 54 9 9 ,2 58 524,592 18,065 18,065 112,693 112,693 130,7 58 475 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 51000 Per Diem & Fees 6 52 000 Per Diem & Fees- Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS 200 Bonds 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Under $1,000 6 17 000 Water & Sewer 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 62 7 000 Other Operating Expense 64 0000 Trav el 6 51000 Per Diem & Fees 6 52 000 Per Diem & Fees- Expenses 6 53 000 Contracts 6 6 1000 Com puter BillingsGTA 6 6 3 000 Software 67 1001 Data Fram e Relay - GTA Billings 67 1002 Data Wire/Cable - GTA Billings 6 7 1050 Data - Other 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 80000 Authority Lease Rentals 7 2 0000 Equipm ent Ov er $1,000 7 2 1000 Com puter Equipm ent 885 Operat ingExpenses Colleges Tot al Expendit ures - 693,952 2,966,119 3 57 ,9 04 3,667 ,807 - 2,47 1,035 4,47 2,816 7 20,394 830,612 103 ,856 2,068,7 20 21,7 3 4 2 2 2 ,54 3 6,368 11,7 98 34,995 141,397 86 2 ,154 1,12 5,87 1 20,086,123 476 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 51 0000 Regular Salaries 51 4 000 Fica 51 5000 Retirem ent 51 6 000 Health Insurance 6 1 4 000 Supplies & Materials 6 1 5000 Repairs & Maintenance 6 1 6 000 Equipm ent Under $1 ,000 61 8000 Energy 6 2 7 000 Other Operating Expense 640000 Trav el 6 51 000 Per Diem & Fees 6 53 000 Contracts 663 000 Com puter Software 67 1 001 Data Fram e Relay - GTA Billings 67 1 002 Data Wire/Cable - GTA Billings 67 1 050 Data - Other 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 67 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 01 9 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 67 2 050 Other Telcom m - GTA Sv cs for Resale - Local 7 2 0000 Equipm ent Ov er $1 ,000 7 2 1 000 Com puter Equipm ent 887 Adult Lit eracy Tot al Ex pen di t u r es 117 ,250 7 ,1 7 3 226,639 96,589 9,634 23,57 8 6,1 7 0 7 1,956 1 ,621 7 ,846 137 36,243 1 3 ,23 2 618,068 477 Georgia Department of Technical & Adult Education Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 51 0000 Regular Salaries 51 4 000 Fica 51 5000 Retirem ent 51 6 000 Health Insurance 6 1 4 000 Supplies & Materials 6 1 5000 Repairs & Maintenance 6 1 6 000 Equipm ent Under $1 ,000 61 8000 Energy 6 2 7 000 Other Operating Expense 640000 Trav el 6 51 000 Per Diem & Fees 6 53 000 Contracts 663 000 Com puter Software 67 1 001 Data Fram e Relay - GTA Billings 6 7 2 02 0 Other Telecom m 7 2 0000 Equipm ent Ov er $1 ,000 7 2 1 000 Com puter Equipm ent 889 Quickst art 6 1 4 000 Supplies & Materials 6 1 6 000 Equipm ent Under $1 ,000 67 1 002 Data Wire/Cable - GTA Billings 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 01 9 Other Telecom m - Cellular 892 Workforce Invest ment Act Tot al Ex pen di t u r es 59,964 835 5,541 8,51 5 5,2 1 4 41 ,491 - 8,7 99 - 35,266 6,1 96 1 02 ,3 95 27 4,216 1 ,541 1 ,1 51 1 ,493 269 2,609 172 7 ,235 TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds 23,615,7 52 9,930,867 2,87 3,219 10,811,667 Full Time Equivalent Posit ions Full Time Equivalent Consult ant s 14.0 0 478 Georgia Department of Technical & Adult Education Chapter 2, Section B - Expenditures by Application Applicat ions: PASSPor t Descript ion Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 0 0 Not Av ailable T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 479 0 0 0 2 3 ,6 15,7 52 0 14 2 3 ,6 15,7 52 0 14 Georgia Department of Technical & Adult Education Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) PASSPORT Program or Sub-Program: Adult Literacy/GED Description of Application Function: GED Testing/Scoring Software o Platform/Host: o Operating System: o Database: Windows2000 Windows NT Oracle Annual Volume: Unit of Measure: FY 2006 $Not Available Not Available Applicants Consultant FTEs: 0 Staff FTEs: 0 480 Georgia Department of Technical & Adult Education Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Plotters Plotters DESCRIPTION Ironmail e-mail security appliance Cisco VPN Concentrators QUANTITY 390 378 73 1 32 60 13 9 5 36 37 Capitalized Asset Value of IT Equipment: $Information Not Provided FY06 General Age and Condition of Equipment: Description of condition. 1-8 Years old in various condition. 481 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Department of Veterans Service Georgia Department of Veterans Services Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The bedrock, primary focus and guiding vision of the Department of Veterans Services is dedicated to a deliberate and comprehensive effort to provide the very best of service to the over 770,000 veterans, their dependents and survivors in the State of Georgia. Agency Mission The mission of the Department of Veterans Services is to serve the more than 770,000 veterans in Georgia, their dependents and survivors, in all matters pertaining to veteran's affairs. Agency Strategic Goals To provide the very best of service to the veterans of the State of Georgia, their dependents and survivors who are eligible for various state and federal benefits and to assist them in obtaining all the entitlements for which they have eligibility in accordance with the law. Improve through automated systems support, service to Georgia's veterans, their dependents and survivors, in obtaining those benefits authorized under the law. Continue implementation of the law and regulations governing school approvals, through a programmatic approach to renewal of approvals, supervisory visit schedules, and training programs for Department of Veterans Affairs certifying officials, developing internal policies and establishing procedures for documentation requirements. Agency IT Projects PROJECT A: Local Area Network and Wide Area Network Implementation Project Description and Benefit: This implementation will connect all field and local offices to one central network. This will allow information to be passed and shared in a more 482 Georgia Department of Veterans Services timely and efficient manner. Computers will update more quickly with the latest updates and upgrades that are available. Computer' will be monitored and protected more efficiently. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $ Information Not Provided Have Not Started Information Not Provided Up to $300,000 State Funds Federal/Other Funds $ Not Provided $ Not Provided Agency Major IT Accomplishments 483 Georgia Department of Veterans Services Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 52 2 000 Merit Sy stem Assessm ents 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 3 8,6 59 2,7 41 3,7 29 5,9 87 51,116 1,000 7 50 6 ,559 8,309 - 484 Georgia Department of Veterans Services Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Network - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures - 23,669 23,669 63,365 6,17 4 168 5,2 4 2 1,7 7 9 7 6,7 28 7 6,7 28 485 Georgia Department of Veterans Services Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - - 15 9,82 2 15 9,82 2 129.0 - 486 Georgia Department of Veterans Services Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FY 2006 FTE's FTE's Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 159 ,82 2 129 159 ,82 2 129 487 Georgia Department of Veterans Services Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 488 Georgia Department of Veterans Services Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners DESCRIPTION QUANTITY 146 7 1 1 92 4 251 Capitalized Asset Value of IT Equipment: $250,000 General Age and Condition of Equipment: Description of condition. Information Not Provided for FY06. 489 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia State Board of Worker's Compensation Georgia State Board of Worker's Compensation Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Georgia State Board of Workers' Compensation is committed to being a service-oriented organization that treats people with respect, is responsive and sensitive to client needs, listens carefully, communicates clearly and openly, acts honestly and fairly, provides educational opportunities for employees, employers and other participants in the system; strives for excellence through innovation, personal initiative, teamwork and staff development, and manages resources effectively to achieve positive results. Agency Mission To provide superior access to the Georgia Workers' Compensation program for injured workers and employers in a manner that is sensitive, responsive, and effective and to insure efficient processing and swift, fair resolution of claims, while encouraging workplace safety and return to work. Agency Strategic Goals To make the entire SBWC Agency, one that is committed, fair and responsive to workers and businesses throughout the state of Georgia. To ensure the injure employees receive quality medical care and the appropriate income benefits and then return to suitable employment, if possible, while protecting employers from tort liability. To have well informed and educated stakeholders. To have a robust system with accessibility to all stakeholders. Increased insurance coverage compliance through the efficient use of data sharing and technology. Reduced delay in delivery of income and medical payments. Predictable, cost effective system that adequately meets the needs of injured workers and insures competitiveness and marketability. Maintain and strengthen partnerships with workers, employers, providers and the government. Adequately funded mechanism to provide benefits to the uninsured worker. 490 Georgia State Board of Worker's Compensation Agency IT Projects PROJECT A: Integrated Claims Management System Project Description and Benefit: Provide increased efficiency in the delivery of services and access to the workers' compensation system for stakeholders, including the injured worker, employers and insurance providers. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $2,241,538.40 Construction/Implementation High $3,304,135 State Funds Federal/Other Funds $2,241,538.40 $0 PROJECT B: SBWC.GOV Project Description and Benefit: SBWC website with access to forms, news, on-line registration and information. Provides access to the SBWC website on the Georgia.GOV portal. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT C: Agency Network Infrastructure upgrade Project Description and Benefit: Major upgrades to critical infrastructure (E-mail, network capacity, firewall, etc). Provides technology upgrades to support access to the ICMS and office communications for agency staff and all stakeholders as required. Network migrated to MPLS completed in FY06. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $304,413.12 Complete/Maintenance High $478,200 State Funds $304,413.12 Federal/Other Funds $0 491 Georgia State Board of Worker's Compensation Agency Major IT Accomplishments ICMS ICMS entered phase 1 of the 5 phase project rollout. Phase 1 introduced a new internal user interface and database structure to Board employees and began electronic notifications to external parties. SBWC on the GA Portal The SBWC presence on the portal has allowed quick turnaround in information to stakeholders regarding the ICMS project and other matters of interest to the workers' compensation community. Infrastructure Upgrade The Board converted all of it's communication network to MPLS and is experiencing the benefits this statewide upgrade. 492 Georgia State Board of Worker's Compensation Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures 2 9 4 ,9 50 20,7 82 30,7 23 41,883 61 271 388,67 0 2 0,59 1 2 0,5 91 - 493 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 4 4 ,557 44,557 17 8,7 7 9 38,7 31 217 ,510 1 1 , 58 1 81,442 69 772 93,864 87 ,7 08 5,4 9 8 7 ,637 59 8 2 ,56 6 20,935 124,941 218,805 494 Georgia State Board of Worker's Compensation Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures 681,7 80 681,7 80 1,57 1,913 1,57 1,913 5.0 - 495 Georgia State Board of Worker's Compensation Chapter 2, Section B - Expenditures by Application Descript ion Applicat ions: IntegratedClaim sManagem ent Sy stem (ICMS) Worker'sCom pensation Claim sProcessing (WCCP) In fr astr u c tu r e GA Portal (SBWC.Georgia.Gov ) Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures 2 .55 0.2 1.85 0.3 214,641 12 ,57 3 133,011 7 ,167 T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 367 ,392 0 4.9 1,2 04 ,52 1 0 0.1 1,57 1,9 13 0 5 496 Georgia State Board of Worker's Compensation Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) Application A: INTEGRATED CLAIMS MANAGEMENT SYSTEM (ICMS) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports the Workers' compensation administration program o Platform/Host: o Operating System: o Database: Dell PowerEdge 650 MS Win2K Oracle Annual Volume: Unit of Measure: FY 2006 $214,641 500 Concurrent Users Transactions Consultant FTEs: 0 Staff FTEs: 2.55 Application B: WORKER'S COMPENSATION CLAIMS PROCESSING (WCCP) Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Supports workers' compensation claims processing and file maintenance o Platform/Host: o Operating System: o Database: Z/OS VSAM Information Not Provided Annual Volume: Unit of Measure: FY 2006 $12,573 30,000-50,000 Claims Consultant FTEs: 0 Staff FTEs: 0.2 Application C: SBWC.GEORGIA.GOV GA PORTAL Program or Sub-Program: Workers' Compensation Administration Description of Application Function: SBWC web-site on the GA portal supports the workers' comp administration program. o Platform/Host: o Operating System: o Database: Solaris Unix Information Not Provided 497 Georgia State Board of Worker's Compensation Annual Volume: Unit of Measure: FY 2006 $7,167 5,200 (100/week) Site Visits Consultant FTEs: 0 Staff FTEs: 0.3 Application D: INFRASTRUCTURE Program or Sub-Program: Workers' Compensation Administration Description of Application Function: Not Provided o Platform/Host: o Operating System: o Database: Dell PowerEdge 650 MS Win2K Information Not Provided Annual Volume: Unit of Measure: FY 2006 $133,011 Information Not Provided Not Provided Consultant FTEs: 0 Staff FTEs: 1.85 498 Georgia State Board of Worker's Compensation Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Other Wireless Devices DESCRIPTION Compaq, Dell Dell, Compaq Compaq & Dell servers/MS Win OS Nortel, Cisco, Dell Cisco Pix 515e HP Color LaserJet 4500 & 4650 HP DeskJets and LaserJets Fujitsu Scanner Network MFP HP 4101 Xerox WorkCentre 65 Blackberry 7520 QUANTITY 140 50 32 0 18 1 2 132 2 2 1 20 400 Capitalized Asset Value of IT Equipment: $ Not Available General Age and Condition of Equipment: Description of condition. Most equipment is 2 - 3 years old in good condition. 499 State of Georgia Information Technology Expenditures Report Fiscal Year 2006 For Period July 1, 2005 June 30, 2006 Georgia Subsequent Injury Trust Fund Georgia Subsequent Injury Trust Fund Chapter 1 - Agency Mission, Vision, Goals, IT Projects & IT Accomplishments Agency Vision The Board and staff of the Subsequent Injury Trust Fund commit to brining awareness of the financial benefits available to employers, insurers, and their agents by continuing our efforts in building positive relationships. Agency Mission The Subsequent Injury Trust Fund provides reimbursements and information to employers, insurers, and their agents, in those Workers' Compensation claims involving individuals with a pre-existing permanent impairment. Agency Strategic Goals Work with clients and parties at interest on how to properly present claims. Increase agency visibility among insurance agents and risk managers. Build alliances with state agencies that provide employer-related services. Empower all levels of staff with agency-related knowledge. Agency IT Projects PROJECT A: Web Improvement Project Description and Benefit: Constantly improve Website by adding form templates, reports, statistical information, comments to agency via e-mail link, visitor counter, and auto responder and visitor counter. 500 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance Information Not Provided $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT B: Claims Workflow Tracking Project Description and Benefit: This will give management the ability to track a claim through the approval process and help eliminate many road blocks and thus speeding up the approval process. The second phase of testing and implementation will extend this project into FY2006. This has been completed and will be implemented by October, 2006 after user training. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design, Construction/Implementation Information Not Provided $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT C: Electronic Document Imaging System Project Description and Benefit: The workflow system is being done in-house, which will allow the Fund to purchase a low cost document management system. This will provide the ability to display documents electronically using our existing application while eliminating the need for more storing space, lost time, searching for files and provide backup and security for this information. This has been implemented. Fine tuning the process is now on-going. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design, Construction/Implementation, Complete/Maintenance Medium $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT D: Electronic Reimbursement Payments Project Description and Benefit: Electronic (direct deposit) will be used to disburse reimbursement payments. This will decrease paper cost for check printing, bank cost and speed up the reimbursement process for the client. 501 Georgia Subsequent Injury Trust Fund Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Complete/Maintenance Medium $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT E: Receive Electronic Assessment Payments Project Description and Benefit: Provide the Fund with the ability to receive electronic payments. This will speed up the process by eliminating the lockbox and resulting in a much quicker deposit. Also, this will provide the client with an easier process while ensuring security for large payments. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design Medium $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT F: On-line Claims Inquiry Project Description and Benefit: This will provide the client with the ability to receive real-time information concerning claims status. Also, it will provide better and quicker customer service and minimizing phone calls. This is ready to implement as soon as the hosting server is operational. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Construction/Implementation Medium $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT G: Receive Reimbursement Request Electronically Project Description and Benefit: Provide the Fund with the ability to receive reimbursement request electronically. The information received would update the database limiting a portion of data entry requirements. Project Status Project Priority Lifetime Cost of Project Planning/Analysis/Design High $Information Not Provided 502 Georgia Subsequent Injury Trust Fund FY 2006 Total Funding $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT H: Reporting Process for State Representatives Project Description and Benefit: Create a process that will inform the Representatives of the dollar amounts reimbursed to their districts. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design High $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided PROJECT I: Reporting Process for the Insured Employer Project Description and Benefit: Create a process to inform the insured employer the amount reimbursed by the Fund to their insurer. This is ready to be implemented. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design High $Information Not Provided State Funds $ Not Provided Federal/Other Funds $ Not Provided PROJECT I: Security Project Project Description and Benefit: Implementation of a security platform that provides a basic foundation for security requirements. This includes firewall, virus wall, remote access, and an appliance to manage internet usage. Project Status Project Priority Lifetime Cost of Project FY 2006 Total Funding $Information Not Provided Planning/Analysis/Design, Construction/Implementation, Complete/Maintenance Information Not Provided $Information Not Provided State Funds Federal/Other Funds $ Not Provided $ Not Provided 503 Georgia Subsequent Injury Trust Fund Agency Major IT Accomplishments Web Page Improvement-constantly improving the agency web page Two web pages have been created. One web page is for customer inquiry. The second is for enhancing the in-house approval process. These web pages will be operational when the hosting server is operational. Claims Workflow Tracking This is ready for implementation. Electronic Document Imaging System This has been implemented and a second scanner has been added. Security Project Added Sana Primary Response as an additional security layer. Web Hosting Server Configuration has been finalized. 504 Georgia Subsequent Injury Trust Fund Chapter 2, Section A - Expenditures by Sub Class Account / Subcla ss Descript ion APPROPRIATED COMMON LINE ITEM EXPENDITURES: Salaries and Hourly Subt ot al 510000 Regular Salaries 511000 Ov ertim e 512 000 Perm anent Hourly Labor 513 000 Tem porary /Casual Labor Fringe BenefitsAllocation 514 000 FICA 515000 Retirem ent 516 000 Health Insurance 517 000 Personal Liability Insurance 518000 Unem ploy m ent Insurance 519 000 Worker'sCom pensation 59 9 000 Lapse 300 PERSONAL SERVICES 6 12 000 Motor Vehicle Expense 6 13 000 Printing & Publications 6 14 000 Supplies& Materials 6 15000 Repairs& Maintenance 6 16 000 Equipm ent Not on Inv entory 6 17 000 Water & Sew er 6 18000 Energy 6 19 000 Rents- Other than Real Estate 6 2 0000 Insurance & Bonding 6 2 2 000 Freight 6 2 5000 DiscountsLost 6 2 6 000 Procurem ent Card 6 2 7 000 Other Operating Expense 301 REGULAR OPERATING EXPENSE 302 TRAVEL 7 13 000 Capital Lease/I PPrin 7 2 2 000 Motor Vehicle Purchases 303 MOTOR VEHICLE PURCHASES Tot al Expendit ures - - 505 Georgia Subsequent Injury Trust Fund Expenditures by Sub Class (continued) Account / Subcla ss Descript ion 6 16 000 Equipm ent Not on Inv entory 6 19 000 Rents- Other than Real Estate 7 13 000 Capital Lease/I PPrin 7 2 0000 Equipm ent Ov er $5,000 7 2 1000 Com puter Equipm ent $5,000 304 EQUIPMENT 6 15000 Repairs& Maintenance - Com puters 6 16 000 Equipm ent Not on Inv entory 6 19 000 Com puter Rentsother than Real Estate 6 51000 Com puter Per Diem andFees 6 53 000 Com puter Contracts 6 6 1000 GTA Com puter Billings 6 6 2 000 Com puter Other 6 6 3 000 Com puter Softw are 7 2 1000 Com puter Equipm ent 305 COMPUTER CHARGES 306 REAL ESTATE RENTALS 6 7 1001 Data Fram e Relay - GTA Billings 6 7 1002 Data Wire/Cable - GTA Billings 6 7 1003 Data Net - GTA Billings 6 7 1050 Data - Other Dat a Telecommunicat ions Subt ot al 6 7 2 001 Other Telecom m - Local Serv ice - GTA Billing 6 7 2 002 Other Telecom m - Netw ork - GTA Billing 6 7 2 003 Other Telecom m - Long Distance - GTA Billing 6 7 2 004 Other Telecom m - Voice Mail - GTA Billing 6 7 2 005 Other Telecom m - Pagers- GTA Billing 6 7 2 006 Other Telecom m - Radio - GTA Billing 6 7 2 019 Other Telecom m - Cellular 6 7 2 02 0 Other Telecom m 6 7 2 050 Other Telcom m - GTA Sv csfor Resale - Local 6 7 2 051 Other Tele-GTA Sv csResale - Long Distance 6 7 2 052 Other Telecom m - Serv icesfor Resale - Paging Ot her Telcommunicat ions Subt ot al 307 TELECOMMUNICATIONS TOTAL Tot al Expendit ures 2,800 1,066 12,949 27 ,7 40 23,47 3 6 ,57 5 7 4,601 - - 506 Georgia Subsequent Injury Trust Fund Expenditures by Sub Class (continued) Account / Su bcl a ss Descript ion 6 51 000 Per Diem & Fees 6 52 000 Per Diem & Fees - Expenses 308 PER DIEM & FEES 6 53 000 Contracts 312 CONTRACTS SPECIAL LINE ITEM EXPENDITURES: TOTAL EXPENDITURES St at e Funds Federal Funds Ot her Funds Full Time Equiv alent Posit ions Full Time Equiv alent Consult ant s Tot al Expendit ures - 7 4,601 - 507 Georgia Subsequent Injury Trust Fund Chapter 2, Section B - Expenditures by Application Applicat ions: Descript ion Not Applic able Consult ant Posit ion FTE's FTE's FY 2006 Expendit ures T OT AL Appl ication s Expen ditu r es T OT AL Appl i c ati on s Posi ti on s TOTALInfrastructure Expenditures TOTALInfrastructure Positions TOTA L EXPENDITURES TOTA L POSITIONS 0 0 0 7 4,601 0 0 7 4,601 0 0 508 Georgia Subsequent Injury Trust Fund Chapter 3 Applications Profile (Program, Function, Business Impact, etc.) NOT APPLICABLE 509 Georgia Subsequent Injury Trust Fund Chapter 4 - Inventory & Capitalized Assets ITEM Mainframe Desktop workstations Laptop workstations Servers Other (where applicable): Routers Switches Firewalls Network printers Workstation printers Scanners Monitor Security DESCRIPTION Dell OptiPlex GX280 Latitude 100L, 2.40GHz AXS Business Server HP DL-380G4 rack mount 3.2GHx Xeon server with IGB of ram Nokia 1P130 provides power & features as security HP LaserJet 1020 fi 5650C, 650iLv Kofax interface VRS 19" LCD Aventail ES-1500 InterScan Virus Wall BlueCoat Hardware 400-1:2x10/100 Base QUANTITY 5 1 Capitalized Asset Value of IT Equipment: $7,641 General Age and Condition of Equipment: Description of condition. Not Available 510