Criminal Justice Coordinating Council Roy E. Barnes Governor L. Gale Buckner Director l Program Announcement and -Request for Proposals 2002 Victims ofCrime Act (VOCA) Formula Grant Program Existing Project Application Administered by the Office of the Governor Criminal Justice Coordinating Council Applications Due June 28, 2002 New and Expansion Applications will not be accepted. This program is sponsored by a Grant awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The Office for Victims of Crime is a component of the Justice Programs which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, the Violence Against Women Grants Office, the Crime Act Program Offices and the Bureau of Justice Assistance. CRIMINAL JUSTICE COORDINATING COUNCIL OFFICE OF THE GOVERNOR 503 Oak Place Suite 540 Atlanta, Georgia 30349 404-559-4949 Fax: 404-559-4960 www.ganet.org'cjcc/ Application kit for: THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM-EXISTING PROJECT APPLICATION he Victims of Crime Act Forrrrula Grant Program, is initiative created under the Victims of Crime Act of 1984. The Office for Victims of Crime (OVC) provides federal funding to Georgia to support victim assistance and compensation programs, which are designed t benefit victims, provide training for diverse professionals who work with victims, develops projects to enhance victims' rights and services, and undertake public education and awareness activities on behalf of crime victims. Applications for continuation funding are due to CJCC by 4:30 PM on Friday, June 28, 2002. Late applications will not be accepted General Information Maxinrum Years of Funding for Law Enforcement and Prosecution VWAP-None Maxinrum Years of Funding for Non-Profit Non-Governmental Victim Service Agencies-None \ Minimum/MaxirrrumAward-Award Amounts Vary Depending on Program Application Process There are a variety of steps in the grant application process. This application kit is designed to guide the applicant through the process. If you have questions or desire assistance, please do not hesitate to contact the auditor assigned to your project or Eden Freeman, Program Director II, at efreeman@cjcc.state.ga.us or by calling CJCC directly at (404) 559-4949. THE SEVEN STEPS IN APPLYING FOR A GRANT Requirements for Existing Subgrantees - page 2 Develop the Budget - page 3 Complete the Grant Application Cover Sheet - page 14 Designate the Grant Officials - page 16 Complete the Required Attachments - page 18 Submit the Application - page 31 I, ...- - - - - - - - - - ~ - - REQUIREMENTS FOR EXISTING SUB GRANTEES In This Step: What to complete to continue your funding. In an effort to reduce the burden for applying for continuation funding, CJCC has developed this shortened application package, allowing existing subgrantees to complete the application process by submitting the standard fonns and an updated budget detail and narrative. Please follow the steps in this application package to complete the application process. Due to the possible funding changes in the upcoming 2003 VOCA Grant Program, new and/or expansion applications for the VOCA Grant Program will not be accepted. VOCA Formula Grant Program - Page 2 DEVELOP THE BUDGET- In This Step: How other state and federal rules apply to grant funding in general. How funding amounts are detenninedfrom year to year. How to detennine ifproposed expenditures are eligible. . How to write the grantapplication budget. 0*0~0*0~0*0~**0~0*0~**0~**0~**0~**0~**0~**0~**0~0*0~**0~~*0~**~~** State and Federal Requirements The rules listed in this application kit are those that CJCC believes are necessary to your application. Federal and state law, however, requires all grantees to follow additional rules. As a result, the financial officer for a grant should ubnedfearmwilhiaicrhwtihtehythaepspelyr.ules that relate to grant funding in general. Below are each of these documents and the funds Office of Justice Programs Financial Guide www.ojp.usdoj.gov/FinGuide Office of Management and Budgets Home Page www.whitehouse.gov/omb/grants/index.btml 0MB Circular A-102 (Uniform Administrative Requirements for State & Local Governments) www.whitehouse.gov/omb/circulars/a 102/a 102.html 0MB Circular A-110 (Uniform Administrative Requirements for Nonprofi,t Organizations) www.Whitehouse.gov/omb/circulars/a 110/a 11 0.html 0MB Circular A-87 (Cost Principles for State and Local Governments) www.whitehouse.gov/omb/circu1ars/a087 /a087-all.html 0MB Circular A-122 (Cost Principles for Nonprofit Organizations) www.whitehouse.gov/omb/circulars/a 122/a 122.html 0MB Circular A-133 (Audit Requirements for State & Local Governments) www. whitehouse. !!:ov/omb/circulars/al 33/al 33.html 0MB Circular A-133 (Audit Requirements for Nonprofit Organizations) www.whitehouse.gov/omb/circulars/a 133/a 133.html I ,,,I VOCA Fonnula Grant Program - Page 3 MATCH POLICY All projects must submit a minimum match of 20%, which must be met through cash and/or ink-kind contributions. Note that VOCA requires atleast 25% of the required 20% match be used through the use of volunteers. Volunteers are valued by the Council at $8.00 per hour. Higher rates may be approved by the Council through a written request. Additionally, the applicant IlRlSt identify the sources of the match in the application. FORMULA FOR MATCH CALCULATION 100% - % of match required = % of CJCC's share of the total project costs amount of grant request / % of CJCC's share of total project costs =total project amount total project amount - amount of grant request = amount of match required For an $100,000 grant with a 20% match: 100% - 20% = 80% $100,000 / 80% = $125,000 $125,000- $100,000 = $25,000 in Matching Funds. Program Income Program income is defined as gross income earned by the recipient, during the funding period as a direct result of the grant award. Direct result is defmed as a specific act or set of activities that are directly attributable to grant funds and that are used for allowable program expenses. The Department of Justice, Office of Justice Programs, Office for Victims of Crime, allows the use of program income only to supplement project costs or reduce project costs or to be refunded to the Federal government. The CJCC IlRlSt approve in advance, any use of program income. Grantees must request, in writing, one of the following options for the use of program income. Deduction. Ordinarily program income shall be deducted from total allowable costs to determine the net allowable costs. Addition. When authorized, program income may be added to the funds committed to the grant agreement. The program income shall be used for the purpose and under the conditions of the grant agreement. Cost Sharing or Matching. When authorized, program income may be used to meet the cost sharing or matching requirement of the grant agreement. The amount of the federal or state grant award remains the same. CJCC can only approve use of asset forfeitures/program income in accordance with the guidelines set forth above by the Department of Justice. Budget Categories When developing the budget, applicants must organize it according to a standard format. Attached are standard forms to use when developing the budget. The following rules apply to all budget categories: All requested expenditures in a budget must be deemed reasonable, necessary, and eligible by CJCC. Federal funds must be used to supplement, not supplant non-federal funds that would otherwise be available for activities funded by the grant. Grantees cannot supplant funds already budgeted with non-federal funds. If there is the potential presence of supplanting1 CJCC will ask the applicant or grantee to supply documentation demonstrating that the reduction in grantee or applicant resources occurred for reasons other than the receipt or expected receipt of grant funds. Following receipt of such justification, CJCC will review and make a determination as to whether supplanting exists and the appropriatecourse of action. Budget rules apply to all Federal and Matching Funds. Personnel Expenditures in this category are eligible if they comply with all of the statements in the following checklist: Salaries for grant-funded positions must comply with the applicant's salary classification schedule for employees of the applicant agency. Salaries for persons assigned to the grant project from agencies other than the applicant must be reimbursed in accordance with the assigning agency's salary classification schedule. Applicants must submit all grant-funded salaries for CJCC approval. If the applicant or assigning agency does not have a classification schedule, then the proposed salary must be commensurate with similarly situated employees who work in the same geographic area. CJCC will determine the VOCA Fonnula Grant Program Existing Project Application-Page 4 ,I reasonableness of requested salaries and reserves the right to limit the CJCC-financed portion of any salary. Grantees may use grant funds to provide overtime pay, provided that the payment of overtime is allowable under the applicant agency's policy. Overtime pay is renumeration for hours worked in excess of full-time on a grant project. "Full-time" is 40 hours per week for non-sworn personnel and at least 35 hours per week for sworn law enforcement officers. CJCC will not approve any grant adjustments requesting a reallocation of unexpended personnel funds created by a vacancy unless the grantee requests the reallocation within 90 days of the vacancy's occurrence. If approved by CJCC (and in accordance with a grantee's policy), grantees may use grant funds to pay staff members leaving employment for accrued compensatory time and compensated absences. The proportion of grant funds paid for compensatory time and compensated absences cannot exceed the proportion of grant funds used to pay the staff member's salary. Funds may not be used to pay for on-call hours. TRAVEL Expenditures in this category are eligible if they comply with all of the statements in the following checklist: All travel nmst be within the state travel regulations regardless of the presence of travel regulations within the applicant agency. Funding requested for travel within the service area of the grant includes only personal mileage. The reimbursement does not exceed 28 cents per mile, which is the current state maximum Current state limitations can be found at: State travel policy http://www2.state.ga.us/departments/AUDlT/m&lg/travlreg.htm All out of state travel nmst be fully explained and justified and nmst be in accordance with federal travel policy. Current federal limitations for per diem can be found at: Federal Travel Policy -http://www.policyworks.gov/org/maiil/mtlhomepage/mtt/perdiem/travel.html Grant funds will not be used for meals or lodging within 30 miles of the grantee's place of business. Grant funds may not be used for meals if the employee is not at least 30 miles away from the grantee's place of business and is not away for more than 13 hours. The use of grant funds for out-of-state travel requires advance written approval by CJCC through a grant adjustment. Grantees using grant funds to develop and provide training through conferences or academies may not use grant funds , to pay for transportation, lodging, per diem, or any related costs for participants. A person attending training courses paid for with grant funds must complete the course. If the person does not complete the course, the grantee nmst justify the failure to CJCC in writing. If CJCC does not approve the justification, then the grantee must reimburse CJCC. Grantees must maintain records that properly document the completion of all grant-funded training courses. Equipment CJCC defines equipment as any tangible, non-expendable personal property with a useful life of more than one year and an acquisition cost of $1000 or more per unit, and any other item, regardless of cost, that the grantee chooses to capitalize in its own accounting records. Grantees may not break system; down into smaller components in order to avoid the requirements applicable to equipment. A list of all proposed equipment purchases must be submitted to CJCC for approval. Grantees can request additional equipment purchases through grant adjustments. CJCC will authorize in writing the purchase of equipment if the grantee has demonstrated that the requested equipment is necessary, essential to the successful operation of the grant project, and reasonable in cost. A list of all equipment purchased with federal and/or matching funds will be required to be submitted to the CJCC for the purpose of the Georgia Department of Public Safety (DPS) Excess Property. Please request this forni from CJCC grant staff. VOCA Formula Grant Program - Page 5 Supplies Expenditures in this category are eligible if they comply with all of the, statements in the following checklist: Supplies and direct operating expenses are costs directly related to the grantee's day-to-day operation of the grant project that are not included in any of the grantee's other budget categories, and that have an acquisition cost of less than $1,000 per unit. Allowable. costs for supplies and direct operating expenses include, office supplies, shared usage costs of office equipment, paper, printing, postage, classroom instructional supplies, and educational resource materials. If you are requesting an item not included on this list, please contact CJCC for further information. Grant funds may be used to promote a project through paid advertisements or for promotional gifts with prior written approval from CJCC. CJCC will not approve grant funds to purchase admission fees or tickets to any anmsement park, recreational activity, or sporting event. Grantees cannot use grant funds to pay for food, meals, beverages, or other refreshments unless the expense is for a working event where full participation by participants mandates the provision of food and beverages and that event is not related to anmsement and/or social activities in any way. Printing Expenditures in this category are eligible if they comply with all of the statements in the following checklist: Business cards are allowable only for those persons funded by the grant project. Letterhead for the project is an allowable expense. Costs associated with printing program related materials are allowable. Other Expenditures in this category are eligible for grant funding if they comply with the following requirements. If an applicant requests funding for individual consultants, the fees cannot exceed $450 per day or $56.25 per hour. (The fees may include actual time for preparation, evaluation, and travel, in addition to the time for the presentation or service.) Costs for transportation, hotel, and subsistence are not included in this maximum amount and may be made a part of the contract separately. Any requested funding for consultants employed by state and/or local governments does not exceed the daily salary rate paid by the unit of government and the applicant cannot secure these services free.of charge. The amount of funding requested for consulting by a for-profit or private nonprofit corporation will be determined through competitive bidding. Funding requested for accounting, auditing, or bookkeeping services can not be requested by the applicant, unless the agency expends more than $300,000 in Federal funds during the agency's fiscal year. If allowable, these services cannot exceed $56.25 per hour if provided by an independent individual. If an established organization is to provide such services, then the amount requested will be determined by the lowest responsive bid received through the procurement process. Costs for office rent and utilities may be covered by the grant as long as they are fully justified, to include a statement providing comparable rates in the area. Liability insurance may be covered as long as the previously stated conditions are met. Writing the Budget All applicants nmst follow the format below when preparing their application budgets. All applications must begin with a summary of the budget. Please use the sample budget provided as a guideline for preparing the budget itemization. Under each of the budget categories, the applicant must provide the total requested, the total in match, and a narrative explaining the purpose for the funding. Specific instructions are listed below for each category. Make sure to include the budget table on the following page as a summary of your budget request. This page must be the cover of your budget section. Please break each category into federal and match portions. VOCA Formula Grant Program Existing Project Application - Page 6 Personnel Provide the amounts requested for the year in each of the two categories - salaries and fringe. Additionally, state the purposes for the personnel. Make sure to include the names of proposed staff, if known. Travel Provide the amounts of requested funding for each of the five travel categories that are applicable to the project. The categories are mileage (for day-to-day activities), meals, lodging, incidentals and airfare. For each, provide the requested amount of funding along with a narrative that explains the general purposes for the travel, making sure that all funds are expended within state travel regulations. Equipment Provide the amounts for equipment including the type of and purposes for equipment. List equipment within specific categories of the types of equipment or by individual items of equipment. Supplies Provide the estimated costs for supplies as detailed previously. Printing Provide the estimated costs for printing as detailed previously. Other Provide the overall amount of requested funding for professional or contractual services. List each contract, including the purposes and funding amounts. Include a copy of any proposed or executed contracts, making sure to detail in the budget narrative the bidding and procurement process in place for the applicant agency. The Other category may include costs for office space, comnmnication costs (pagers, cell phones, LAN lines, Internet, Local and Long Distance Telephone Service) and registration costs for training.' Note: A Copy of the CJCC used State Charl: of Accounts (ECOA Codes) is available upon request for further clarification as to where a particular cost should be placed. VOCA Formula Grant Program - Page 7 BUDGET SUMMARY Grantee Name: Project Title: Budget Categorl'.: CJCCFunds Personnel: Travel: Equipment: Supplies: Printing: Other: TOTAL: Local Funds {Cash Match} Total VOCA Formula Grant Program- Exisdng Project Application - Page 8 Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, you own form, or a variation of this form). However, all required information (including budget narrative) must be provided. Any category expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/Position Computation TOTAL$ _ _ _ __ B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for ~e percentage of time devoted to. the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and State Unemployment Compensation. Costs included within this budget category are: FICA (Employee's portion of Social Security and Medicare Taxes), Employer's portion of Retirement, Employer's portion of Insurance (Health, Life, Dental, etc.), Employer's portion of Workman's Compensation and State Unemployment Compensation. Name/Position Computation TOTAL $ VOCA Formula Grant Program - Existing Project Application - Page 9 C. Equipment - List non-expendable items that are to be purchased. (Items include audio/video/camera, office equipment and computer equipment.) Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $1,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $1,000). Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Other" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used Item Computation Cost TOTAL$ _ _ _ __ D. Supplies - List items by type (office supplies, postage, copier usage, training costs, program publications, audio/video/camera costs (batteries, film video tapes), office furniture, computer software, educational/therapeutic costs, uniforms and other related costs and weapons (law enforcement and prosecution units only). Generally, supplies include may materials that are expendable or consumed during the course of the project. Supply Item Computation Cost TOTAL $ I 1 I VOCA Fonnula Grant Program -Existing Project Application - Page JO E. Travel - Itemize travel expenses of project personnel by purpose (e.g. staff to training, field interviews, advisory group meetings, etc.). Show the basis of computation (e.g. six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should'be listed separately. Show the number of trainees and the unit cost involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost TOTAL$ _ _ _ __ F. Printing-List items by type (letterhead/envelopes, business cards, training materials). Printing Items Computation Cost TOTAL$ VOCA Formula Grant Program -Existing Project Application - Page I I G. Other Costs-List items (e.g., repairs/maintenance,janitorial service, pest control, security, water, electricity, copier rental, postage meter, insurance & bonding, dues & subscriptions, advertising, registration fees, film processing, notary costs, program awareness, emergency items/services, rents, local & long distance phone s~ices [if this is a DOAS cost, please indicate so], pagers, cellular, internet, 1-800 services, answering services, digital radio service) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide the monthly rental cost and how many months to rent. Description Computation Cost Total$_ _ _ _ _ _ __ VOCA Formula Grant Program -Existing Project Application - Page 12 Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time of the project. .Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging,.etc.) Item Location Computation . Cost Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. furn ~~ TOfAL$ VOCA Formula Grant Program - Existing Project Application - Page 13 COMPLETE Tim GRANT APPLICATION COVERSHEET ~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~*~~~ Applicant Information - Boxes 1, 21 and 3 . For local government agencies, the legal name IIIDSt be the city or the county government, not a subdivision. Also enter the mailing address and the name of any subdivision that will administer the grant, if funded. Proiect Descriptors - Box 4 List the Purpose Areas that best describe the project you are applying for. Contact Information - Box 5 Choose a person who is very familiar with the grant application as the contact person and enter their name, title, address, telephone number, fax number, and e-mail address, if available. This will be the person who CJCC staff members will contact with questions abQut the application. Federal Employer Identification (FEI) Number - Box 6 Please enter the employer identification number as assigned by the Internal Revenue Service. This is used to process all awards and/or payments. Debts-Box7 If your agency is currently delinquent on a state or federal debt, check yes and attach an explanation. CJCC will not I award a grant to an applicant checking yes, unless they can show mitigating circumstances and CJCC approves these circumstances. Requested Funding Amounts - Box 8 Enter the amounts requested for CJCC funds (i.e. Federal Funds) and cash match as you recorded on the Budget Summary. Project Tide - Box 9 Enter a title for your project that generally describes what the project does. If a continuation project, use the same project title each year. Fund Type - Box 10 Pre-filled. County where project is based - Boxes 11 and 12 Enter the county where the project's headquarters are located. Also enter the population for the county. Geographic Areas - Box 13 Enter the names of the county (or counties) that will be served by the project and the populations of each. If the project intends to serve only part of any county or group of counties, then name the city or cities that will be served along with the county name. Grant Start Date - Box 14 Enter the start date for the grant, if funded. Grants are generally available for a 12-month period. Fund Year - Box 15 Answer whether this application is for a new or for a continuation grant. If for a continuation application, enter the year of funding that this application, if funded, will be. Also enter the subgrant number for the current grant. Congressional Districts Served by Project - Box 16 List the Congressional Districts that will be served by the project, if funded. I :! VOCA Fonnula Grant Program-Existing Project Application-Page 14 GRANT APPLICATION COVER SHEET 1. Legal name of organization applying: 9. Tltle of Project: 2. Division or unit within the applicant organization to administer the project: 3. Official applicant organization mailing address: 4. Lisi the Purpose Area(s) that your project falls under:: 10. Application for: Victims of Crime Act Formula Grant Program 11. County where headquarters are based: 12. Population of the county where the headquarters are based: 13. All cities and counties in the service area of the project and the population of each: Note: Appendix B must be submitted with the Grant Application Cover Sheet 5. Person who can answer specific questions about this application. Name: Title: Address: 14. Grant Start Date: Telephone Number: Fax number: e-mail address: 15. Is this an application for first-year funding? Yes D No 6. Agency's State Payee ldenttticalion Number: If "No", complete the following.' Year of funding for this application (check one): 7. Is the applicant organization delinquent on any state or federal debt? D Yes (II Yes, attach explanation) D No D Year 2 D Year 3 8. R8Quested Funds Amount ReQuested CJCC Funds ...___C_as_h_M_at_c_h_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _,.........Current Subgrant #: D Year 4 D Year 5 D Year-- TOTAL To the best of mt knowledge, all information in this application is true and correct. The application has been duly authorized by the governing body of the applicant and agrees to comply with all CJCC rules, including the attached assurances, H awarded. 16. Congressional District(s) served by Project: Typed name of Authorized Official I I Date Signed VOCA Fonnula Grant Program - Existing Project Application- Page 15 DESIGNATE THE GRANT OFFICIALS On the following page, complete the name, title, address, and phone number for the project director, the financial officer, and the authorized official for the grant. No two officials can be the same person. Following are the rules for selecting each. Proiect Director This official must be an employee of the applicant agency or from a contractor organization, at the applicant's option, who will be directly responsible for operation of the project. Financial Officer This person must be the chief financial officer of the applicant agency such as the county auditor, city treasurer, comptroller, or treasurer of the nonprofit corporation's board. Authorized Official This person is the official who is authorized to apply for, accept, decline, or cancel the_grant for the applicant agency. This person must be the executive director of a state agency, chairperson of the county Board of Commissioners, mayor, or chairperson of the City Council. All official correspondence regarding the grant and the application (assurances, disclosures, certifications, award documentation, subgrant expenditure reports, subgrant adjustment reports) must be signed by the authorized official. However, if the authorized official wishes to designate someone to sign this documentation, the authorized official may submit a letter on agency letterhead designating the person responsible for this duty. VOCA Formula Grant Program -Existing Project Application- Page 16 i DESIGNATION OF GRANT OFFICIALS (page 1 of 1) LEGAL NAME OF AGENCY: PROJECT TITLE: Mr. Ms. PROJECT DIRECTOR NAME (Type or Print) Title and Agency Official Agency Mailing Address City Zip Daytime Telephone Nwnber FaxNwnber E-Mail Address Mr. Ms. FINANCIAL OFFICER (Type or Print) Title and Agency Official Agency Mailing Address City Zip Daytime Telephone Nwnber FaxNwnber E-Mail Address Mr. Ms. AUTHORIZED OFFICIAL (Type or Print) Title and Agency Official Agency Mailing Address City Zip Daytime Telephone Nwnber FaxNwnber E-Mail Address VOCA Formula Grant Program -Existing Project Application - Page 17 COMPLETE THE REQUIRED ATTACHMENTS 0~0~0~0~0~0~$~$~0~$~0~$~$~0~--$~tt~ The applicant must submit the various required attachments with the grant application. If the applicant cannot submit an attachment with the application, then they should include a note indicating the reason in place of the form If an attachment is not in the application, CJCC will identify it as an item in need of resolution and will provide the applicant with a deadline by which to resolve it. If all of these items are not cleared by the deadline, CJCC may either deny or postpone funding to the applicant or attach a special condition to the award affecting the grantee's ability to access funds. CJCC will advise grantees of special conditions on the Statement of Grant Award. Attachments Without Forms Some required attachments do not have accompanying forms. Following are each of these along with the circumstances under which it rrmst be submitted. Use the checklist below to determine which attachments you rrmst submit. All applicants may, if available, include a fully executed Memorandum of Understanding between the affected parties. Applicants are strongly encouraged to attach support letters from the appropriate stakeholders in the community (i.e. _Sheriffs, Chiefs of Police, Judges, Representatives, Senators, etc.). Applicants should include Job Descriptions for all federal and/or match employees requested under this application. Attachments With Forms All applications inust include a copy of the Assurances, signed by the Authorized Official. o All applications nmst include an copy of the Certifications Regarding Lobbying, Debarment, Suspension and other Responsibility Matters, and Drug-Free Workplace Requirements, signed by the Authorized Official. o All applications nmst include a copy of the Disclosure of Lobbying Activities signed by the Authorized Official. Instructions for completing the required forms follow the blank forms. Appendix B VOCA Formula Grant Program - Existing Project Application - Page 18 II REQUIRED ATTACHMENTS VOCA Formula Grant Program-Existing Project Application- Page 19 ASSURANCES VOCA Formula Grant Program-Existing Project Application- Page 20 0MB APPROVAL NO. 1121-0140 t EXPIRES: 1/31/96 . ASSURANCES The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guideline:; and requirements, including 0MB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements-28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies that: 1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been dufy adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 P,L. 91-646) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 3. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.) 4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. 5. It will establish safeguards to prohibit employees from using their positions for a purpose that is or give the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. 6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. 7. It will comply ~Ith all requirements imposed by the Federal Sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. 8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed In the Environmental protection Agency s (EPA-list of Violatinp Facilities and that it will notify the Federal.grantor agency o the receipt..of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used In the project is under consideration for listing by the EPA. 9. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such Insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that had been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance includes any form of loan, grant, QUaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or Indirect Federal assistance. 10. It wlll assist the Federal granter agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeologlcal and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed In or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal granter agency of the existence of any such properties, and by \bl complying with all requirements established by the Federa granter a~ency to avoid or mitigate adverse effects upon such properties. 11. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations. 12. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Envirofimental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regu- lations applicable to Federal Assistance Programs. 13. It will comply, and all its contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Con- trol and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of the C1v1I Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans With Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice NQn-Discrimination Regu~ lations, 28 CFR' Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimina- tion, 28 CFR Part 35 and Part 39. . 14. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the 9rounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a c9py of the finding to the Office for Civil Rights, Office of Justice Programs. 15. Jt will provide an Equal Employment Opportunity Program If ' required to maintain one, where the application is for $500,000 or more. 16. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, ~ 982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. Signature OJP FORM 4000/3 (Rev. 1-93) PREVIOUS EDITIONS ARE OBSOLETE. ATTACHMENT TO SF-424. Date CERTIFICATIONS REGARDING LOBBYING, DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS, AND DRUG-FREE WORKPLACE REQUIREMENTS . VOCA Formula Grant Program -Existing Project Application - Page 22 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any a agency, Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities, in accordance with its instructions; (c) The undersigned shall.require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510- A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal. offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental. entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements io this certification, he or she shall attach an explanation io this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620- A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful' manufacture, distribution, dispensing, possession, or use of a controlled substanc~ is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- OJP FORM 4061/6 (381) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calender days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tlon. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the require~ents of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health,.law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drugfree workplace through implementation of paragraphs (a), (b), (c), (d), (e), end (f). B. The grantee may insert in the space provided below the site(s) for the _performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check D if there are workpieces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A, copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check D If the State hes elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 Cf:R Part 67; Sections 67.615 and 67.620- A. As a conditiori of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance In conducting any . activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: . 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number 4. Typed Name and Tille of AuthorizedRepresentetive 5. Signature 6. Date u.s. Gowmmenr Prtnting Office: 1996 - 405-()37/40014 DISCLOSURE OF LOBBYING ACTIVITIES VOCA Formula Gra7Jt Program - Existing Project Application - Page 25 Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the Initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with a covered Federal action. Complete all Items that apply for both the inltlal filing and material change report. Refer to the Implementing guidance published by the Office of Management and Budget for additional information. 1._ ldentHythe type of covered Federal action for which lobbying activity is and/or has been secured to Influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classHlcatl_on- of this report. If this ls a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter thefull name, address, city, state and zip code of the _reporting entity. Include Congressional District, If known. Check the appropriate classHlcation of the reporting entity that designates If It Is, or expects to be, aprime or subaward recipient. ldentlfythetier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5.H the organization filing the report in Item 4 checks "Subawardee", then enter the full name. address, city, state and zip code of the prime Federal recipient, Include Congressional. District. if known. 6. Enter the name of the Federal agency making the award or loan commi!ment. Include at least one organizational level below agency name, If known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (Item 1). II known, enter the full Catalqg of Federal Domestic Assistance (CFDA) number for grants, cooperative agree.ments, loans, and loan commltl'flents. 8. Enter the most appropriate Federal Identifying number available for the Federal action Identified In Item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity Identified in Item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity iclentHied in item 4 to influence the covered Federal action. (b) Enter the full names of the lndividual(s) performing services, and include full address If different from 101a). Enter Last Name, First Name, and Middle initial (Ml). 11. The certHying official shall sign and date the form, print his/her name, title, l!."d telephone number. Authorized tor Local Reproduction Slandard Form-UL (1/86) Disclosure of Lobbying Activities Approved by 0MB 0348-0046 Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See raY8IS8 side for Instructions.I Public Reporting Burden tcr this collection of Information Is estimated to average 30 minutes per response, .Including the lime tu reviewing Instructions, searching existing data sources. gathering and maintaining lhe data needed. and completing and reviewing ~ collection of Information. Send convnents regarding lhis burden estimate or any olher aspect of lhls collection of lnlDrmaliDn, Including suggestions for reducing this b4n:len, ID lhe Office of Management and Budget. Paperwork Reduction Project (03480046), \\'ashington, D.C. 20503, 1. Type of Federal Action: a contract b. grant c. cooperative agreement d. loan e. loan guarantee 1. loan Insurance D 2. Status of Federal Action: a. bid/offer/application b. initial award c. post-award D 3. Report Type: a. Initial filing b. material change For MatertI etinge only: year _ _ _ _ quarter ---date oflast report _ _ _ _ _ __ O 4. Name end Address of Reporting Entity: OPrime Subawardee Tier _ _ _ _ , II known: i5. II Reporting Entity In No. 4 Is Subawardee, enter Name and Addreaa of Prime: . I I Congressional District, II known: 8. Federal Department/Agency: Congressional District, II known: 7. Federal Program Name/Description: a. Fedsral Acllon Number, if known: 10a. Name and Address of Lobbying Registrant (II Individual, last name, first name, Ml): CFDA Number, Happlicable: _ _ _ __ ! 9. Award Amount, if known: $ b. Individuals Performing Services (lndudlng address Ifdifferent from No. 10e.) (last name, first name, Ml): 11. Information requested through this form Is authorized by Sec.319, , I Pub. L. 101 121, 103 Stat. 750, as amended by sec. 10;Pub. L 104- Signature: I 65, Stat. 700 (31 U.S.C. 1352). This disclosure of lobbying activities I _ is a material representation of fact upon which reliance was placed by the above when this transaction was made or entered Into. This I Print Nams: disclosure Is required pursuant to 31 U.S.C. 1352. This Information will be reported to the Congress semiannually and wm be available for public Inspection. Any person who falls to file the required Tide: disclosure shall be subject to a civil penalty of not less than $10,000 ! and not more than $100,000 for each such failure. i Telephone No.: Date: Authorized tor Local Reproduction Standard Form-LLL (1196) INSTRUCTIONS FOR COMPLETING THE REQUIRED FORMS VOCA Fonnula Grant Program - Existing Project Application - Page 28 A~SURANCES This is a standard federal assurances form Please review carefully to insure that there are no apparent conflicts. Finally, have the authorized agency official sign and date. CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS In order to execute this document, the subgrantee should do the following: Carefully review the information about each of the certifications listed on this document; Type or write in the name and address of t~e Subgrantee; Type or write in the Subgrant Number and/or Project Title; Type or write in the Subgrantee's Employer Tax Identification Number (BIN); Type or write in the name and the title of the Authorized Official executing the document; Have the Authorized Official [i.e., County Board of Commissioners Chairperson, Mayor, State Department Head, Executive Director, City Council Chairperson, etc.] sign and date this document; and, Make a copy of .the certifications for the project file and return the signed original to CJCC. DISCLOSURE OF LOBBYING ACTIVITIES This document is a standard federal form that is used to certify that the subgrantee does not actively lobby on the federal level. Federal requirements demand that this form be completed twice: at the initial application and the actual awarding of the project. In order to execute the document, the following boxes should be completed. Box 1: Please mark letter "B." This signifies that the action is a grant. Box 2: Please mark letter "B." This demonstrates that you are completing this form at the time of the award. Box 3: Please mark letter "A." This indicates that this is an initial filing of the document for this award. VOCA Formula Grant Program - Existing Project Application - Page 29 Box 4: Please check Subawardee and fill in with the applicant agencies legal name and address. Box 5: Please fill in with the following: Criminal Justice Coordinating Council 503 Oak Place Suite 540 Atlanta, Georgia 30349-5974 Box 6: Please fill in with U.S. Department of Justice, Office of Justice Programs. Box 7: Complete with "Victims of Crime Act (VOCA) Formula Grant Program" CFDA Number is 16.575 Box 8: Please leave blank. Box 9: Please leave blank. Box 10a: Please fill in with ''The name of subgrantee does not conduct lobbying activities." If your agency does lobby on the federal level, please contact CJCC as soon as possible to determine eligibility for this award. Box 1Ob: Please leave blank. Box 11: Please have the authorized official sign and date. VOCA Formula Grant Program -Existing Project Application - Page 30 SUBMIT THE APPLICATION In This Step: D How to put the application together. Where and when you send the application. What happens to an application once it arrives at CJCC. How to know if your application has been funded. o What you should do if you receive a grant. Special Conditions and lww they can affect your grant. Compiling the Application After completing all portions of the application, compile the application in the following order for submission: o Original Signed Grant Application Cover Sheet Appendix B o Grant Officials Designation Budget Summary, Narrative and Detail Memorandum of Understanding (if applicable) Assurances Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters Other Applicable Attachments Application Submission The original application and two copies must be received at CJCC by 4:30 PM on Friday, June _28, 2002. Submit applications by mail to: Criminal Justice Coordinating Council Attentio~: 2002 VOCA Application 503 .Oak Place Suite540 Atlanta, Georgia 30349-5974 C,JCC Review Process Oniy the forms submitted and CJCC records, if applicable, will be considered by CJCC staff when reviewing the application. When an application is received at the Criminal Justice Coordinating Council, there is no commitment on the part of CJCC to fund an application or to fund it at the amount requested. All areas of the budget are subject to .review and approval by the CJCC staff. Decisions related to these budget areas are based on both eligibility and reasonableness. Determinations of the reasonableness of budget items are fully within the discretion of the CJCC staff and are made both through objective tools and the use of subjective decision-making. Applications for funding go through many reviews at CJCC. At any point during those reviews, a decision to not fund a project or any part of it may be made. These decisions are within the complete discretion of the CJCC. However, applicants have the opportunity to appeal the initial funding decision made by the Council. Additionally, if an award is made, it is within the discretion of the CJCC to determine that the grantee is not complying with CJCC policies and may upon such a determination deobligate the grant and require reimbursement to CJCC of grant funds already disbursed. Funding Decisions All funding decisions related to VOCA Formula Grant Program applications from this solicitation are made by the Council's-Crime Victim Assistance Advisory Committee (CVAAC) based on the recommendations of the CJCC VOCA Formula Grant.Program Existing Project Application - Page 31 ad-hoc review panel, composed of CJCC staffers and any outside experts deemed necessary by the staff to make sound decisions. CJCC informs the applicant of this decision through either a Grant Award or a denial letter. Applicants nmst not make any assumptions regarding funding decisions until they have received official written notification of award or denial that is signed by either the Governor or the CJCC Executive Director. Grant Acceptance Each grantee nmst accept-or reject the grant award within 45 days of the award date. The grantee will be unable to request funds until the award document is returned to the CJCC offices. Special Conditions After the award of the grant, grantees should refer to the Grant Award for specific special conditions applicable to the approved project. CJCC will assign the special conditions at the time of grant award, when applicable. VOCA Formula Grant Program Existing Project Application - Page 32 APPENDIX A ALLOCATION PLAN VOCA Formula Grant Program -Existing Project Application - Page 33 2002 Allocation Pi' 'n i i Victims of Crime Ji' t (VOCAl Victim Assistance Grant Proaram ii I II ! I ! II I 11 ! .. _____] I Project ! No. l . Ii Subarantee I Status 1i 1!AlaDaha Judlcl~ Circuit I Existlna I 0 2 iAlcovv Judlclal ' rcult I Extstlna__ I 3IAnnalachlan Jll clal Circuit I Exlstlna I 4IAssoclatlon orll attered Women of Clavton Countv 5!Athens-Clarke' lUntv CASA 6!Atlanta Judicial lrcult ,, ?iAtlanta Leaal_# Socl~ Inc. 8 Auausta Judicl1 Circuit _ _9 Auqusta-Rlchrtl nd COU!)~ Solicitor's Office I Extstlna I I Exlstlnq 11 $ I I Exlstlna i Exlstlna Exlstlna Exlstlna 10 Baldwin CounH (GA P.o.r.c.h.) Exlstlnq 11 Barrow Count!' hlldren's Advocacy Center 1 12 Battered Worri h's Shelter 13!Bell-Forsvth JU lclal Circuit 14!Blbb Countv Eil C (Solicitor's Office) 15!Blue Rldae Ju'' I Circuit 161Brooks Coun C (Sheriff's Office) I Exlstlnq _$ ! Existing I Exlstlna I Exlstlna I I Exlstlna i I Exlstlna I 17! Brun_~f~_J I Circuit 18iC.O.R.E. (Ch 's Voice CASA) 19lCamden Con li.Jnltv Crisis Center Inc. 2oieamden Cou ;CASA 21!Carroll Count : ~OC (Sheriffs Office} 22!carroll Count '. fmeraencv Shelter, Inc. cl 23learron Rape sis Center, Inc. 24!CASA For Chili -en Inc. I 25iCASA Glvnn C, Exlstlnq i I Exlstlna !$ I Extstina i I Exlstlna I__$ I I Extstlna Existlna ! ! I Exlstlna I Exlstlna 1 $ I Exlstlna !$ 26 Central Georcl' CASA 27 Chattahooche1 Judicial Circuit ___28 Cherokee Chli Advocacv Council Inc. 29 Cherokee FaH IV Violence Center Inc. 30 Cherokee Jud' ial Circuit 31 Child Enrtchrll ht. Inc. 32 CAC oflownl' is County I Exlstlnq L$ Exlstl1!9__ I Existing Exlstlna riS Exlstlna i Exlstlna Is rs Exlstlna 33 CAC of the L8 kout Mountain JC 34 Choices for di dren Inc. 35lcltlzens Aaal" t Violence Inc. 36!Clavton Cou~ BOC (Sollcltor's Office) ----37!c1avton Cou~ CASA 38IC1avtnn Judli I Circuit 39!Coalltlon for~ hlld Abuse Prevention 40iCoastal Chlldl n's Advoca9'. Center 41!cobb Judicial! lrcult 42\Coffee Coun\' BOC (Sheriffs Office\ 43 !Columbus Ch I Advocacv Center 44!Conasauqa JI ~lclal Circuit s~ 45JConcerted vices Inc. 46lCordele JudieII I Circuit Exlstlnq !$ Exlstlnq ! $ I Extstlna I I I -- Exlstlna_ ! Existing______J.__$ Exlstlna _____ I I I I I Existlna ______ Exlstlnq ~1-_-_$$ Exlstlna i I Extstlna I I I Exlstlna i $ I Exlstlna ! I Exlstina i i I Exlstina I ; 2002 VOCA AlocatiJ \ [on Ill -- -- ---- Child Abuse I\ ll !' II II Cnmnrehenslve ii Victims !! tt-- Ii 116 226 ii II I I . i ! ! I ! District i I Atta--VWAP i $. I 32,cg~ . :$ 49203 i $ 41651 I I$ ! I $ 180 075 i I $ 46017 I i I _i 18 900 I II 11 II $ iiII 60,119 i pJI 12,804 I I 88 314 I 33 836 36 423 ! I 83 819 I I I 63 000 I 14 700 I 46266 46,307 I I 33,668 ii I p 100,069 jl 45,150 II $ 96 600 I ii Ii ii 168 000 Ii$ $ 64,191 ! $ 44,867 $ 71400 11 11 69825 I i r!-s 46808 83 192 ! $ 41458 i i i i i ! ~ 82 425 I I I ,! _ $ $ 27825 ! I i ! i i i $ --------- i I L 77175 ! -- ! ! $ 53 333 i ! I $ -$ 47775 ! '$ 51888 I i ! ! ! i Domestic i Violence i I ! ! i 83 066 I Ii it II Ii Prevlouslv Ii Underserved I !' II I,I, q /I $ 87 150 I I 162 268 ! i ! I I ! i 44,332 I ! I ! I I I ! ! I I i 93111 I I i I! 11 II II I $ I ! -- 57,750 I I l I l --- d I I ! ! II ! ii I II i Ii 25,604 !I II ii ii H i .i Sexual Assault ij Sollcltor I Allocated i VWAP q Ii Amount u 32 025 $ 49203 i! $ 41651 II ii $ 83 066 i! $ 116226 !! $ 180 075 il _$ 87150 I I $ ! i I 29,400 $ 46017 29400 ! I_$ 168000 I $ 18 900 I I $ 162 268 H ! II II jl ! I ! I I I 15 821 i' $ 49183 I $ $ $ II -$ I $ I=$ I_$ $. $ $ 64191 49183 71400 44867 69825 60119 44,332 12804 46808 41,458 15 821 ! $ 88314 I! $ 33 836 i' $ 36.423 I $ 82425 $ 83 819 $ 93,111 _$ 27825 $ 63000 I $ 14 700 I $ 46266 ! $ 46307 !! II I s 57 750 11 j_______~_~o-.\ _$. 39 900 H I __$ 33668 ii II i _$. 77175 1$ ____ lOQ,069 !i I $ 45150 !I I $ 53 333 ii ,. n !I $ 83 192 I $ 96600 $ 47775 H $ 25 604 !! " I $ 51888 4/11/2002 Page I 2002 Allocation Pll ~ I ! ii i I ii I Victims of Crime J ' i- CVOCAl Victim Assistance Grant Proaram i I i 1 1 : , i 1 i i nii , I 1---+-i-----l~ll---------------11!-------+i--i-----+-------t1--------1l------"-iL------Jl-----',ii.._ _ _ ___,111,i-------" 1---.1..i-----llllll - - - - - - - - - - - - - - - 1 ! . i .-- Protect_,___,4.!--~C!!hl~ld,..__,;.....:::C::eo""'='reh=ens=lv!.:e~I---D~l~st"'rl~ct,..__4-i-__,D::,o::.:mesl=::.:lc,.._-J.1---'p-"re,=lo:::us=""-v-.;..!_ _,S:::ex::.:ua=.I-P,f-...:S:.:ol::.:l:::cl=to::...r_+l-_:cA::ll:::o=:ca:.:t:=e=d---1 No, i I Subarantee Status i Abuse Victims Attom