STATE OF GEORGIA CLEAN WATER STATE REVOLVING LOAN FUND PROGRAM 2003 ANNUAL REPORT Prepared by the GEORGIA ENVIRONMENTAL FACILITIES AUTHORITY for the U.S. ENVIRONMENTAL PROTECTION AGENCY, REGION IV September 29, 2003 CLEAN WATER SRF ANNUAL REPORT TABLE OF CONTENTS FY 2003 INTRODUCTION.......................................................................................... 1 EXECUTIVE SUMMARY ............................................................................. 1 PROGRAM ADMINISTRATION ................................................................... 2 MEETING IUP GOALS AND OBJECTIVES................................................... 5 CLEAN WATER STATE REVOLVING LOANS............................................. 6 City of Cartersville (CWSRF 97-003) ........................................................................................................................... 6 Clayton County Water Authority (CWSRF 02-008) ...................................................................................................... 6 City of Gainesville (CWSRF 01-017) ............................................................................................................................ 6 City of Gainesville (CWSRF 01-018) ............................................................................................................................ 7 City of Griffin (CWSRF 98-007NP) .............................................................................................................................. 7 City of Pooler (CWSRF 02-007) ................................................................................................................................... 7 City of Rincon (CWSRF 02-014)................................................................................................................................... 7 RURAL COMMUNITY HARDSHIP GRANTS ............................................... 8 City of Keysville (CWSRF 00-003HG).......................................................................................................................... 8 STATE MATCH LOANS ............................................................................... 8 City of Calhoun (CWSRF 02-002) ................................................................................................................................ 8 CWSRF LOAN REPAYMENT ....................................................................... 9 LIST OF ATTACHMENTS ATTACHMENT 1: COMMUNITIES RECEIVING FINANCAIL ASSISTANCE ............................................10 ATTACHMENT 2: CWSRF ASSISTANCE BY QUARTER ....................................................................11 ATTACHMENT 3: BINDING COMMITMENTS BY CATEGORY, POPULATION & DOLLAR VALUE .........12 ATTACHMENT 4: ADMINISTRATIVE EXPENSES BY CATEGORY........................................................13 ATTACHMENT 5: MBE/WBE UTILIZATION ....................................................................................14 ATTACHMENT 6: CWSRF STATEMATCH PROJECTS........................................................................15 ATTACHMENT 7: COMPARISON OF PROJECTED VERSUS ACTUAL DISBURSEMENTS ........................17 ATTACHMENT 8: CWSRF REPAYMENT ACCOUNTS .......................................................................18 ATTACHMENT 9: SOURCES OF FUNDS BY QUARTER .......................................................................18 ATTACHMENT 10: PROJECTS INITIATING OPERATION.....................................................................19 ATTACHMENT 11: CLOSING FEES RECEIVED BY QUARTER ............................................................20 ATTACHMENT 12: GEFA FY 2002 AUDIT......................................................................................21 STATE OF GEORGIA CLEAN WATER STATE REVOLVING LOAN FUND FISCAL YEAR 2003 ANNUAL REPORT INTRODUCTION As required by Chapter 40 of the Code of Federal Register, Part 31.3165, Subpart K, Section 606(d), and Chapter 6 of the Clean Water State Revolving Fund (CWSRF) Management Manual of December 1988, the Georgia Environmental Facilities Authority (GEFA) submits this Annual Report for the Fiscal Year (FY) ending June 30, 2003. This report provides detailed information concerning the management and fiscal integrity of this program along with any changes to the program, or updates on the program's goals and objectives in relation to the 2002 Intended Use Plan (IUP). GEFA was created by the Georgia General Assembly in 1986 as the successor agency for the Georgia Development Authority Environmental Facilities Program. GEFA is the central State agency for assisting local governments in financing the construction, extension, rehabilitation, repair, securitization and replacement of environmental facilities necessary for public purposes. The Governor of the State of Georgia appoints eight members of the Authority's Board and three ex-officio members designated by the Authority's enabling legislation. To properly administer the CWSRF, GEFA maintains an interagency agreement with the Georgia Department of Natural Resources Environmental Protection Division (EPD), the State's primacy agency, for certain technical and construction management services. EXECUTIVE SUMMARY Fiscal Year 2003 is the 10th year that the Authority has been the grant recipient of a CWSRF capitalization grant, and the 16th year that the CWSRF Program has operated in the State of Georgia. Those dollars received and invested into Georgia's CWSRF Program from the Federal Environmental Protection Agency (EPA) and the required Georgia state match are $405,290,056 and $81,058,013, respectively, for a total of $486,348,069. The State of Georgia committed $53,240,706 to nine communities in FY 2003, a 64% increase in funding over FY 2002. Included within these binding commitments is $49,195,056 for projects receiving direct federal assistance; $4,000,000 for a State Match funded project; and $45,650 from the Rural Communities Hardship Grant Program. Attachment 1 provides additional details on each contract including project number, permit number, assistance amount, hardship grant amount, binding commitment date, construction start date, projected initiation of operation date, population, loan interest rate and the date that the loan matures. Upon project completion, all repayments including the principal, interest, and the closing fee will be credited to the CWSRF program. Attachment 2 provides detailed project information by quarter in FY 2003. Attachment 3 displays the projects that received assistance in a format that is FY 2003 CWSRF Annual Report 1 consistent with the National Information Management System. PROGRAM ADMINISTRATION In this program year, administrators began to obtain deliverables from an initiative to better capture program benefits of GEFA's revolving loan programs. This endeavor has resulted in identifying the following 8 specific metrics for which the state intends to use as performance measures and ultimately show additional program results: Number of stream segments or miles of stream with impaired water quality that will be restored to achieve compliance with a Total Maximum Daily Load (TMDL) with point Source Treatment Facilities, including the elimination of septic tank systems. Water quality project improvements to meet conditions under consent or administrative orders to comply with environmental standards. Wastewater treatment improvements to meet conditions under Consent Orders, Administrative Orders, and/or Court Orders. Best Management Practices installed to deal with non-point source problems. Capacity increased in wastewater facilities to enable economic development. Commercial and/or industrial expansion (i.e. jobs created, tax base increased, etc,) occurring in communities. Cost savings to borrowers using SRF Programs in comparison to the private market. State vs. federal funds invested and leveraged. Percentage of the state's annualized municipal water and sewer infrastructure financing needs as reported by the current Congressional Clean Water Needs Survey. These program indicators are designed to show the human health, environmental, economic and financial benefits of the CWSRF program. For example, in FY 2003 a total of 12.4 million gallons per day of increased wastewater capacity was made available, roughly equivalent to the wastewater service of a community with approximately 100,000 people. That's about the population of Athens-Clarke County or Douglas County. In another area of programmatic improvement, SRF administrators instituted and participated in a series of management level meetings with various branches of EPD. The purpose of establishing Manager's Meeting is to create a forum for the discussion of continuous process improvement issues so that GEFA and EPD staff can provide better services to each other and the DWSRF Program. Per a suggestion during an EPA review of both Georgia's SRF programs, EPA strongly suggested the GEFA and EPD amend their contract identifying the services to be rendered for the SRF programs and determine an exact dollar value associated with those services. On July 1, 2002, GEFA and EPD signed an amended contract identifying $502,000 for the services EPD provides to the CWSRF program. The specific programmatic and administrative services provided by EPD include project reviews, planning, developing and updating needs surveys, project ranking, issuing Notices of No Significant Impacts, and project construction management and project inspections. Administratively, GEFA spent $351,860.69 and EPD expended $502,000.00 for a total of $853,860.69 during FY 2003 as shown in Attachment 4. During FY 2003, the Construction FY 2003 CWSRF Annual Report 2 Management Unit (CMU) of EPD processed 76 CWSRF project draw requests and performed 124 CWSRF project inspections. As a part of the loan agreement, all loan recipients are required to encourage the participation of small, minority and women owned businesses in all project subcontracts. The State's CWSRF program percentage goal for Minority Business Enterprises/Women Business Enterprises (MBE/WBE) utilization is 7.30%. The actual MBE/WBE utilization percentage of 1.60% is slightly lower than its goal. The State's combined CWSRF and DWSRF percentage goal of 7.30% for MBE/WBE utilization is higher at 8.29%. In comparing the combined FY 2003 percentages to the combined FY 2002 percentages there is a substantial increase. The combined CWSRF and DWSRF percentage grew from 5.95% to 8.29% indicating Georgia's desire to provide contracting work to Minority Business/Women Business Enterprises. A summary of the quarterly MBE/WBE utilization for both SRF programs within FY 2003 is displayed in Attachment 5. On November 1, 2001, GEFA received favorable feedback to its 2001 Annual Report. The letter also provided comments and suggestions on how to improve future CWSRF annual reports. Outlined below are the six issues that EPA raised and a statement certifying compliance and/or reference to support material showing the area to be addressed: 1. The State must establish in its annual report that it has reviewed all SRF-funded section 212 projects in accordance with the approved environmental review procedure. To properly administer the CWSRF, GEFA maintains an interagency agreement with EPD, for all engineering, technical support and construction management services for both the Federal and State funded environmental programs. This allows each of the respective state agencies to concentrate on their particular area of strength. Furthermore, the State agrees that treatment works eligible under Section 603(c)(1) of the Act which will be constructed in whole or in part before fiscal year 1995 with funds directly made available by an SRF capitalization grant will meet the requirements of certain Sections of the Act as enumerated in Section 602(b)(6) of the Act. The projects subject to this provision are identified in the annual IUP. The State further agrees that a State Environmental Review Process which meets the requirements of CFR 40 Part 35.3140 and Appendix A of the EPA regulations will be applied to all wastewater facility projects assisted from the fund. In reference to the Waycross project where questions were raised during EPA's most recent Performance Evaluation, the planning document was not approved until after the Notice of No Significant Impact (NONSI) comment period was closed and we had received the public meeting minutes. The planning document was also reviewed by Clearinghouse as required. The State contends that it complied and made the community comply with the public advertisement and meeting requirements. Furthermore, no final action is taken on the planning document until the NONSI period closed. 2. The State must establish in its annual report that it has deposited its match on or before the date on which each quarterly grant payment was made. Since the inception of the CWSRF program, the state's primary way of meeting the 20% state match requirement has been through the transfer and dedication of loans from its FY 2003 CWSRF Annual Report 3 existing state-funded loan portfolio plus any previously overmatched certified projects (in fiscal year's 1988 to 1993, 1995, 1996, 1998 and 1999) or "cash match" from General Obligation Bond funds (1994, 1997, 2000, 2001, 2002 and 2003). The total cumulative dollar value of the 70 state match projects is $81,725,695.07. Many of the state-match projects remaining active will need to be re-certified in the future to certify the exact dollar amount used for the project. A breakdown of these projects by year is included within this report as Attachment 6. 3. The State must establish in its annual report that it has made binding commitments to provide assistance equal to 120 percent of the amount of each grant payment within one year after receiving the grant payment. The State has agreed to enter into binding commitments to provide assistance in accordance with the requirements of Title VI of the Act an amount equal to 120% of the amount of each grant payment within one year after receipt of such grant payment. Attachment 7 provides a comparison of projected disbursements listed in the 2000, 2001 and 2002 IUPs versus actual disbursements. The actual amount of disbursements is slightly below the IUP projections at 74% of what was projected. Attachment 7 also indicates that the CWSRF program disbursed $15,717,674.68 in FY 2003. 4. Include a discussion of Short and Long term goals. A discussion of the State's short term and long term goals and accomplishments of the CWSRF Program follows this section. 5. Sources of all funds should be noted, including fees and their uses. Attachments 8 and 9 provide information on the sources of funds by quarter. Included are the following types of sources: grant and state match receipts, federal repayments and state match repayments, closing fees received and the interest earned from these three sources. All of the repayment funds will be used for future projects whereas the closing fees will be used for the future operations of the CWSRF program. 6. Include any changes to the program, changes from the Intended Use Plan , and modifications to the goals and objectives There have not been any significant or noteworthy changes to the program's goals and objectives. Within the 2002 IUPs, Georgia identified 2 projects to be funded within FY 2003. Both of these projects were funded as planned in FY 2003: 1. Calhoun - $4,000,000 listed within the 2002 IUP This project was funded in February 2003 for $4,000,000. 2. Gainesville - $21,245,379 listed within the 2002 IUP This project was funded in December 2002 for $21,000,000. These certifications and all other Certifications and Assurances agreed to in the revised FY 2003 CWSRF Annual Report 4 January 29, 2001 Operating Agreement has been complied with. MEETING IUP GOALS AND OBJECTIVES In the previous year's IUP, reference was made to GEFA's programs serving as a financing mechanism for projects within the Metro North Georgia Water Planning District (WPD). During FY 2003 the WPD's efforts to design a regional watershed plan have continued to move forward. According to the WPD's Long-term Wastewater Management Plan, the following four key initiatives are the focus of the recommendations for the 30-year planning period: 1. Treatment facility consolidation; 2. Higher treatment standards and technologies to protect stream quality while the District's population doubles; 3. More diligent septic systems management; and 4. Improved maintenance of sewer collection systems. All four of these measures would be eligible activities under the CWSRF program and GEFA's programs are referenced in the WPD's Implementation Plan as potential funding sources. The 2002 IUP also referenced the CWSRF Program funding larger borrowers by providing segmented funding. On April 28, 2003, GEFA's Board of Directors approved an initial $25,000,000 from the CWSRF Program to Columbus Water Works (CWW) in Columbus, Georgia for twenty-five separate projects. This commitment is designed to rehabilitate existing sewers with excessive infiltration and/or inflow; extend sewer to serve currently un-sewered areas; provide sewer service to Fort Benning to allow for the elimination of existing treatment plants; and provide sewer capacity to areas that have undersized sewers. There are also projects to expand the capacity of overloaded pump stations and add grit removal and odor controls at the Rocky Creek pump station; plus installing standby power generation at six pump stations. Additional projects include, replacing obsolete equipment at the wastewater treatment plant and improving the treatment of biosolids. Under the proposed funding scenario, CWW would execute this first $25,000,000 loan contract in State fiscal year 2004 and the balance of $19,275,400 in FY 2005. Using this example as the second multi-year funded project (the city of Gainesville was the first) for meeting the short term goal of providing segmented funding was preceded by GEFA and EPD developing environmental and/or planning conditions outside of the standard Rating and Selection Criteria under which favorable consideration will be given to funding projects over multiple years through the CWSRF. As described in the 2002 IUP and all previous IUPs, an objective of the CWSRF is to assist National Municipal Policy (NMP) projects, if necessary. All NMP projects in Georgia are under enforceable orders of the court and have either received funding through EPD's Construction Grants Program or have committed to build these projects whatever the funding source. Consequently, the first use requirement has been met by the State of Georgia, and funding was provided to other Section 212 projects. FY 2003 CWSRF Annual Report 5 CLEAN WATER STATE REVOLVING LOANS Listed below is a narrative describing the projects that received CWSRF assistance in FY 2003. City of Cartersville (CWSRF 97-003) On February 22, 1999, the city of Cartersville in Bartow County signed a $10,538,840 contract to expand the existing 12.1 Million Gallons per Day (MGD) wastewater treatment plant to 15 MGD. The plant expansion is primarily to provide capacity for increased flows from the Anheuser-Busch brewery. The project will increase the sludge handling capability of the facility. The sludge (biosolids) from the facility will continue to be land applied on farmland. Items to be constructed include one replacement influent screw lift pump, one replacement secondary screw lift pump, two additional aerobic sludge digesters, one additional sludge holding tank, one additional sludge belt press, one primary clarifier, and a primary sludge pumping station. In December 2002 the city of Cartersville returned to the CWSRF program for a $475,000 increase to the project. Based on a financial analysis the city of Cartersville was eligible for a $475,000 increase at 3% interest. Cartersville will be charged a 2% closing fee of $9,500 to be added to its initial closing fee for a cumulative $220,277. As of the end of FY 2003, Cartersville has drawn $10,435,285.72 (94%) of the contracted amount. Clayton County Water Authority (CWSRF 02-008) The Clayton County Water Authority (CCWA) is expanding and replacing some of its existing wastewater treatment land application facilities with constructed wetlands for the purpose of wastewater treatment. CCWA's wastewater treatment facilities are reaching their design capacity and need to be expanded to handle increasing growth and flows. Treatment wetlands are a preferred alternative as they can provide more capacity per acre of land as compared to land application. Wastewater will be treated to advanced secondary standards and then pumped to the wetland cells for additional treatment before discharge into one of the Authority's secondary water reservoirs for reuse. Based on a financial analysis CCWA was eligible for a $7,800,000 loan at 3% interest. CCWA will be charged a 2% closing fee of $180,000. As of the end of FY 2003, CCWA has not drawn any of the contracted amount. City of Gainesville (CWSRF 01-017) The city of Gainesville in Hall County is seeking funds over a multi-year period to cover the entire cost ($81M) of 2 different wastewater projects identified in their Capitol Improvement Plan. This commitment is for 74.1% of the cost to expand the Flat Creek Water Pollution Control Plant from 10 to 12 MGD. This project is necessary to meet the needs of population growth while improving the water quality standards by reducing the amount of phosphorous being discharged into Lake Lanier and Flat Creek. Based on a financial analysis the city of Gainesville was eligible for the first $21,000,000 loan at 3% interest. The city of Gainesville will be charged a 2% closing fee of $420,000. As of the end of FY 2003, the city of Gainesville has not drawn any of the contracted amount. FY 2003 CWSRF Annual Report 6 City of Gainesville (CWSRF 01-018) The city of Gainesville in Hall County will replace the existing Pump Station Number 17 with a new pump station and gravity sewer system in the Allen Creek service area. The new, larger pump station will be located further down in the basin so it can receive more flow by gravity. A force main will be constructed from the new pump station to an existing sewer leading to the Flat Creek WPCP. A portion of the existing sewer will be enlarged to receive this flow. A new gravity sewer will also be constructed to provide sanitary sewer service to un-sewered portions of this service area. Based on a financial analysis the city of Gainesville was eligible for a $6,091,000 loan at 3% interest. The city of Gainesville will be charged a 2% closing fee of $121,820. As of the end of FY 2003, the city of Gainesville has drawn $1,474,085.66 (24%) of the contracted amount. City of Griffin (CWSRF 98-007NP) In May of 1998, the GEFA Board of Directors approved a $2,614,701 loan to the city of Griffin to make five municipal storm water improvements ($2,419,701) and to purchase a Jet/Vac truck ($195,000). These activities are designed to correct existing drainage problems and help address impairments to Potato Creek in the Flint River Basin. Construction measures included improving the flow of stormwater runoff by repairing damaged pavement and replacing an undersized storm piping system in two residential subdivisions (MacArthur Street & Oakdale/Evergreen). In a letter dated August 30, 2002, the city requested an increase of $200,000 to include stream restoration improvements at Oakdale Drive. Based on a financial analysis the city of Griffin was eligible for a $200,000 loan increase at 3% interest. The city of Griffin will be charged a 2% closing fee of $56,294 on the entire loan. As of the end of FY 2003, the city of Griffin has drawn $2,298,056.67 (82%) of the contracted amount. City of Pooler (CWSRF 02-007) The city of Pooler in Chatham County will upgrade and expand an existing facility and construct a 2.5 MGD Water Reclamation Facility to include the capability to reuse the effluent for beneficial irrigation in the service area. The treatment units will include: biological wastewater treatment, membrane filtration, a pump station and a discharge to the Hardin Canal, a tributary to the Ogeechee River south of the city of Pooler. Based on a financial analysis the city of Pooler was eligible for a $10,675,000 loan at 3% interest. The city of Pooler will be charged a 2% closing fee of $213,500. As of the end of FY 2003, the city of Pooler has drawn $1,073,689.54 (10%) of the contracted amount. City of Rincon (CWSRF 02-014) The city of Rincon will expand and upgrade of the existing 0.5 MGD facility to 1.0 MGD at the existing facility location. The project is necessary to meet the needs of residential, commercial and industrial growth in the service area and to improve the reliability of the existing facility so that it can meet the permit limitations during all seasons. Based on a financial analysis the city of Rincon was eligible for a $2,946,000 loan at 3% interest. The city of Rincon will be charged a 2% closing fee of $58,920. As of the end of FY 2003, the city of Rincon has not drawn any of the contracted amount. FY 2003 CWSRF Annual Report 7 RURAL COMMUNITY HARDSHIP GRANTS In October 1997, GEFA was awarded $1.8 million from the Hardship Grant Program for Rural Communities to assist small rural communities lacking a centralized wastewater system and communities needing improvements to on-site sewage wastewater systems. Initially, nine communities were awarded grants with a companion CWSRF loan. During a July 1999 project review with the Regional office, it was determined that all of the Hardship Grants were made to communities which were ineligible to receive funds. Upon formal notice from EPA, GEFA immediately ceased drawing funds from the Hardship Grant account and used other resources to honor the existing commitments. GEFA then solicited eligible communities by re-opening the Comprehensive List and amending the 1997 IUP. In June 2001 EPA approved extending the award through September 2003. In FY 2003 the city of Keysville received the following Hardship Grant commitment: City of Keysville (CWSRF 00-003HG) On August 23, 2000, the GEFA Board of Directors approved a $929,446 project consisting of a $139,417 CWSRF loan and a $790,029 Rural Communities Hardship Grant to construct a new collection system to serve the city of Keysville replacing existing failing septic tanks that were discharging raw sewage into local creeks and ditches, thereby contaminating ground water. Two recent letters, dated August 21, 2002 and September 23, 2002, asked for a combined increase of $53,706 for the following additional items: 1) clearing of vegetation 10 feet on each side of a fence per EPD requirements, 2) a sewer flow meter to measure the flow between the treatment pond and the storage pond; 3) a sewer cleaning machine to enable the operator to quickly clean sewer blockages, 4) a composite portable sampler, and 5) billing software, computer and printer. Based on a financial analysis the city of Keysville was eligible for a $8,056 loan at 3% interest and an additional $45,650 in Hardship Grant funding bringing the total commitment to $147,473 in loan and $835,679 in Hardship Grant funding. Keysville will be charged a cumulative 2% closing fee of $2,949. As of the end of FY 2003, Keysville has drawn $896,253.47 (91%) of the contracted amount. STATE MATCH LOANS Under the provisions of the Water Quality Act of 1987, each State is required to provide a 20 percent match requirement into the CWSRF Program. In FY 2003 the city of Calhoun received a $4,000,000 loan to meet this match requirement from General Obligation Bonds. City of Calhoun (CWSRF 02-002) The city of Calhoun in Gordon County will make improvements to the older part of the city's wastewater treatment plant. The project is to improve the reliability of the existing facility so that it can meet the 16 MGD permit limitations. The following renovations will be made: grit chamber, aeration basins, final clarifiers, waste activated sludge pump station, and aerobic digester. Replacement screw pumps will also be installed, along with a new sludge belt press FY 2003 CWSRF Annual Report 8 and a pH control system will be added. Based on a financial analysis the city of Calhoun was eligible for a $4,000,000 loan at 3% interest. Calhoun will be charged a 2% closing fee of $80,000. As of the end of FY 2003, Calhoun has not drawn any of the $4,000,000 contract amount. CWSRF LOAN REPAYMENT Two projects completed the construction phase and initiated operations in FY 2003 (Attachment 10). The total dollar value of the two projects initiating operation within FY 2003 equaled $17,361,445. Loan recipients are required to commence repayment on the first day of the third month after the month indicated for commencing repayment in the loan contract and continue every three months thereafter. To maintain the self-perpetuating nature of the CWSRF fund, all repayments are credited to an investment account before funds are re-loaned. One of the national goals of the CWSRF Program is to establish a program to last in perpetuity. This goal is being met each year and is evident by the $31,847,697.93 in principal and interest payments received by the CWSRF Program through FY 2003 (Attachment 9). This is a 77% increase in repayments when compared to FY 2002. Also, the CWSRF Program's interest earnings from Federal repayments, State Match repayments and the Closing fee account for FY 2003 was $2,212,996.35 (Attachment 8). Attachment 11 lists all of the closing fees from CWSRF projects received during FY 2003 equaling $1,035,662. A copy of GEFA's FY 2002 audit detailing the fiscal position (assets, liabilities, revenues, expenses and fund balances) accompanies this annual report. The audit complies with generally accepted government accounting standards and reveals the fiscal integrity of the CWSRF program. The FY 2003 audit is currently in draft form and will be sent to EPA within 45 days. FY 2003 CWSRF Annual Report 9 ATTACHMENT 1 COMMUNITIES RECEIVING FINANCIAL ASSISTANCE CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Community Cartersville** Permit Project Number Number CWSRF 97-003 GA 0024091 GA0038423, Clayton County WA CWSRF 02-008 GA02-008 Gainesville Gainesville CWSRF 01-017 CWSRF 01-018 GA0021156 N/A-sewer Griffin* ** CWSRF 98-007NP N/A-nonpoint Keysville** CWSRF 00-003HG GA-02-155 Pooler CWSRF 02-007 GA0047066 Rincon CWSRF 02-014 GA0046442 Total Loans Match Projects Calhoun CWSRF 02-002 GA0030333 Total Match Loans Grand Total CWSRF Loan Assistance Amount 475,000 Hardship Grant Amount - Binding Construction Commitment Date Start Date 12/4/2002 3/15/1999 Projected Initiate Operation Date 9/15/2000 Population 15,925 Loan Interest Date Loan Rate Matures 3.0% 3/1/2021 7,800,000 - 21,000,000 - 6,091,000 - 200,000 - 8,056 45,650 10,675,000 - 2,946,000 - $49,195,056.00 $ 45,650.00 5/21/2003 12/23/2002 11/2/2002 2/6/2003 10/15/2002 3/11/2003 4/18/2003 7/1/2003 3/1/2003 11/1/2002 2/15/1999 7/5/2001 4/15/2003 12/1/2003 7/1/2004 3/1/2006 1/1/2004 12/31/2002 2/4/2002 4/1/2005 12/1/2005 236,517 25,578 25,578 23,451 180 6,239 4,376 3.0% 1/1/2025 3.0% 9/1/2026 3.0% 7/1/2024 3.7% 12/1/2021 3.0% 8/1/2022 3.0% 10/1/2025 3.0% 6/1/2026 4,000,000 - $ 4,000,000.00 $53,240,706.00 2/6/2003 5/1/2003 6/1/2004 10,667 3.0% 12/1/2024 *Non-Point Source Project ** Cartersville, Griffin and Keysville were increases to an existing commitments FY 2003 CWSRF Annual Report 10 ATTACHMENT 2 FINANCIAL ASSISTANCE BY QUARTER CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Community Cartersville Project Number CWSRF 97-003 Qtr 1 (7/02- 9/02) Binding Commitments Qtr 2 (10/02- 12/02) Qtr 3 (1/03- 3/03) 475,000 Qtr 4 (4/03- 6/03) $ Clayton County WA CWSRF 02-008 7,800,000 $ Gainesville CWSRF 01-017 21,000,000 $ Gainesville CWSRF 01-018 6,091,000 $ Griffin CWSRF 98-007 200,000 $ Keysville Pooler Rincon CWSRR 00-003 CWSRF 02-007 CWSRF 02-014 53,706 10,675,000 $ $ 2,946,000 $ Match Projects Calhoun CWSRF 02-002 Total $ 4,000,000 - $ 27,619,706.00 $ 14,875,000.00 $ 10,746,000.00 $ Total 475,000.00 7,800,000.00 21,000,000.00 6,091,000.00 200,000.00 53,706.00 10,675,000.00 2,946,000.00 4,000,000 53,240,706.00 FY 2003 CWSRF Annual Report 11 ATTACHMENT 3 BINDING COMMITMENTS BY CATEGORY, POPULATION & DOLLAR VALUE CLEAN WATER STATE REVOLVING LOAN FUND ASSISTANCE FY 2003 July 1, 2002 - June 30, 2003 Waterwater Treatment (212) Number of Assistance Dollar Value Assistance by Population Size Secondary Treatment (Category I) Advanced Treatment (Category II) Infiltration/Inflow (Category IIIA) Sewer System Rehab. (Category IIIB) New Collector Sewers (Category IVA) New Interceptors (Category IVB) CSO Correction (Category V) Storm Sewers (Category VI) Nonpoint Source (319) Assistance Agreements* 3 4 1 1 4,528,706 Less than 3,500: 42,421,000 3,500 to 9,999: 10,000 to 99,999: 1000,000 & above: Total $ 6,091,000.00 200,000.00 Total 9 $ 53,240,706.00 Dollar Value ($) 53,706 13,621,000 31,766,000 7,800,000 53,240,706.00 Number of Assistance Agreements/Community Assisted 1 2 5 1 9 *Assistance agreements may be counted in more than one category when they fund more than one category. FY 2003 CWSRF Annual Report 12 ATTACHMENT 4 ADMINISTRATIVE EXPENSES BY CATEGORY CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Object Category Personnel Fringe Benefits Travel Supplies Contractual Operating Expenses Computers Indirect Costs Other Total $ 4% GEFA 127,452.09 38,652.78 4,460.38 22,240.00 55,124.35 6,925.85 97,005.24 - 351,860.69 $ 4% EPD 280,472.13 97,199.73 22,655.44 1,143.99 83,210.81 17,317.90 502,000.00 Total Expenditures ($) 407,924.22 135,852.51 27,115.82 1,143.99 22,240.00 138,335.16 6,925.85 97,005.24 17,317.90 $ 853,860.69 FY 2003 CWSRF Annual Report 13 ATTACHMENT 5 MBE/WBE UTILIZATION FY 2003 July 1, 2002 - June 30, 2003 CLEAN WATER STATE REVOLVING LOAN FUND Quarter FFY SFY MBE ($) 4th Quarter (July 1 - Sept. 30, 2002) 34,739 1st Quarter (Oct. 1 - Dec. 31, 2002) 37,270 2nd Quarter (Jan. 1 - March 31, 2003) 0 3rd Quarter (April 1 - Jun 30, 2003) 18,771 TOTAL PERCENTAGE GOAL $90,780 4.60% PERCENTAGE ACTUAL* 0.42% Quarterly Summaries WBE($) 117,099 0 106,681 31,565 $255,345 2.70% 1.18% TOTAL ($) 151,838 37,270 106,681 50,336 $346,125 7.30% 1.60% *Percentage Actual is calculated by using the funds awarded within FY 2003 for the CWSRF less 4% Administration set-aside. DRINKING WATER & CLEAN WATER STATE REVOLVING LOAN FUND Quarter Quarterly Summaries FFY SFY MBE ($) WBE($) 4th Quarter (July 1 - Sept. 30, 2002) 42,001 222,516 1st Quarter (Oct. 1 - Dec. 31, 2002) 43,432 620,994 2nd Quarter (Jan. 1 - March 31, 2003) 67,864 807,074 3rd Quarter (April 1 - Jun 30, 2003) 29,255 719,777 TOTAL PERCENTAGE GOAL $182,552 4.60% $2,370,361 2.70% PERCENTAGE ACTUAL* 0.59% 7.69% TOTAL ($) 264,517 664,426 874,938 749,032 $2,552,913 7.30% 8.29% *Percentage Actual is calculated by using funds awarded within FY 2003 for the DWSRF & CWSRF capitalization grants less adminstrative, set-asides and disadvantaged community subsidy allotment. FY 2003 CWSRF Annual Report 14 Attachment 6 CWSRF Statematch Projects FY 1988 - 2003 Community Project # 1 Albany 85-042-WQ 2 Americus 87-038-WQ 3 Blakely 84-010-WQ 4 Cairo 93-009-WQ 5 Calhoun 84-019-WQ 6 Calhoun 88-002-WQ 7 Calhoun 94-006-WQ 8 Calhoun CWSRF 02-002 9 Camilla 98-L61-WQ 10 Chatsworth 90-S59-WQ 11 Chester SRF96-002-HG 12 Clarkesville 99-L17WQ 13 Collins CWSRF97-008 14 Columbia County 88-015-WQ 15 Conyers 95-002-WQ 16 Conyers SRF94-017 17 Douglas 85-041-WQ 18 Dublin 84-051-WQ 19 Elberton 90-045-WQ 20 Ellaville 89-020-WQ 21 Ellijay-Gilmer Cty CWSRF98-002 22 Ellijay-Gilmer Cty 86-014-WQ 23 Fayetteville 90-005-WQ 24 Fulton County 90-048-WQ 25 Glynn County 93-003-WQ 26 Glynn County 88-035-WQ 27 Grantville CWSRF97-015 28 Griffin 87-002-WQ 29 Gwinnett Cty 86-078-WQ 30 Hancock County CWSRF00-004 31 Henry Cty 94-L09-WQ 32 Henry Cty SRF96-006 33 Hinesville 2001-L00WQ 34 Hogansville 90-020-WQ 35 Hogansville 89-043-WQ 36 Lee County WSA CWSRF00-019 37 Leesburg 90-044-WQ 38 Lowndes County 88-023-WQ 39 Lowndes County 97-L39-WQ 40 Millen 90-066-WQ 41 Monroe 86-102-WQ 42 Rockmart 94-030-WQ 43 Rome 89-011-WQ 44 Rome 90-S60-WQ 45 Saint Marys CWSRF00-017 46 Savannah 87-033-WQ 47 Savannah 89-048-WQ 48 Savannah 86-019-WQ Loan Amount 711,637.87 955,782.53 407,217.13 1,466,506.46 331,000.00 1,000,000.00 1,297,930.31 4,000,000.00 1,399,140.00 397,500.00 94,655.00 1,059,405.96 250,000.00 1,000,000.00 2,000,000.00 4,032,864.00 934,500.00 1,102,752.86 1,420,732.00 249,624.50 250,000.00 827,673.78 497,461.38 2,186,917.92 500,000.00 784,971.33 212,000.00 653,145.38 937,659.13 94,655.00 2,450,000.00 2,407,359.00 2,840,000.00 1,983,454.00 191,643.26 3,200,000.00 1,080,642.44 1,000,000.00 1,120,314.10 210,750.00 1,000,000.00 1,999,682.55 1,105,263.96 414,377.37 4,750,000.00 1,000,000.00 1,000,000.00 760,394.00 Cap Grant Year 1990 1988 1989 1995 1990 1990 1995 2002 1999 1991 1997 2000 1999 1990 1996 1994 1990 1989 1992 1991 1999 1989 1993 1992 1995 1991 1999 1988 1988 1997 1996 1997 1999 1991 1991 2000 1993 1990 1998 1992 1989 1995 1991 1991 2001 1988 1991 1988 FY 2003 CWSRF Annual Report 15 Attachment 6 CWSRF Statematch Projects FY 1988 - 2003 Community 49 Savannah 50 Savannah 51 Social Circle 52 Springfield 53 Springfield 54 Statesboro 55 Statesboro 56 Tallapoosa 57 Thomasville 58 Thomasville 59 Tifton 60 Tifton 61 Trenton 62 Trion 63 Ty Ty 64 Valdosta 65 Villa Rica 66 Warner Robins 67 Warner Robins 68 Warner Robins 69 Winder 70 Woodstock Project # Loan Amount 95-L18-WQ 90-081-WQ 2,000,000.00 1,560,000.00 90-060-WQ 1,097,588.36 CWSRF98-004 173,400.00 87-029-WQ 406,492.25 98-L44-WQ 90-031-WQ 1,857,450.00 2,115,222.03 90-024-WQ 306,990.00 84-002-WQ 573,541.00 85-057-WQ 820,000.00 98-L64-WQ 98-L45-WQ 88-057-WQ 1,217,068.00 573,617.74 1,124,734.24 90-010-WQ 501,435.00 98-L00-WQ 300,000.00 85-055-WQ 1,000,000.00 86-071-WQ 85-018-WQ 696,210.00 1,147,223.27 86-034-WQ 1,042,917.23 90-062-WQ 1,794,945.53 87-030-WQ 93-010-WQ 1,105,326.35 741,920.85 Total $ 81,725,695.07 Cap Grant Year 1996 1992 1993 1999 1991 1998 1993 1993 1989 1989 1998 1998 1991 1993 1998 1990 1988 1988 1989 1993 1989 1996 FY 2003 CWSRF Annual Report 16 ATTACHMENT 7 COMPARISON OF PROJECTED VERSUS ACTUAL DISBURSEMENTS CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Projected Disbursements (7/02- 9/02) (10/02- 12/02) (1/03- 3/03) (4/03- 6/03) Projected FY 2002 CWSRF Disbursements from 2000 IUP Projected FY 2002 CWSRF Disbursements from 2001 IUP 2,184,950.00 3,717,570.00 2,184,950.00 2,067,570.00 2,184,950.00 2,067,570.00 2,994,950.00 2,067,570.00 Projected FY 2002 CWSRF Disbursements from 2002 IUP - - 500,000.00 500,000.00 Total Projected Disbursements for FY 2003 $ 5,902,520.00 $ 4,252,520.00 $ 4,752,520.00 $ 5,562,520.00 $ Total 9,549,800.00 9,920,280.00 1,000,000.00 20,470,080.00 Actual FY 2003 CWSRF Disbursements $ 3,830,958.86 $ 2,037,001.66 $ 6,049,358.92 $ 3,254,355.24 $ 15,171,674.68 Percent Disbursed of Projected 65% 48% 127% 59% 74% FY 2003 CWSRF Annual Report 17 ATTACHMENT 8 CWSRF REPAYMENT ACCOUNTS CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Account CWSRF Repayment Account CWSRF Match Repayment Account CWSRF Closing Fee Account Total *Balance as of 6/30/2003 including long term investments **Investment earnings for FY 2003 only Balance* Investment Earnings** Expected Uses of Funds 148,062,316.47 2,442,897.44 Project Funding 58,697,301.33 759,427.77 Project Funding 13,447,747.74 247,383.57 Future CWSRF Operating Costs 220,207,365.54 $ 3,449,708.78 ATTACHMENT 9 SOURCES OF FUNDS BY QUARTER CLEAN WATER STATE REVOLVING LOAN FUND Sources Of Funds Grant Receipts Project Disbursements/ACH Draws State Match Receipts 20% State Match Receipts Repayments CWSRF Repay. Fund/Match Fund CWSRF Admin. Fees Interest Earings CWSRF Repayment Fund CWSRF Admin. Fees CWSRF Match Fund FY 2003 July 1, 2002 - June 30, 2003 Qtr 1 (7/02 - 9/02) Qtr 2 (10/02 - 12/02) Qtr 3 (1/03 - 3/03) Qtr 4 (4/03 - 6/03) 3,830,958.86 4,508,104.00 6,118,006.70 509,773.50 556,133.03 55,174.90 218,799.66 2,037,001.66 0.00 6,345,671.15 231,219.50 509,157.01 49,766.91 196,720.24 6,049,358.92 0.00 6,890,267.01 261,720.00 158,133.86 8,755.92 158,754.42 3,254,355.24 $ 15,171,674.68 0.00 $ 4,508,104.00 12,493,753.07 $ 31,847,697.93 32,949.00 $ 1,035,662.00 128,579.47 $ 3,748.72 $ 169,272.21 $ 1,352,003.37 117,446.45 743,546.53 Total $ 15,796,950.65 $ 9,369,536.47 $ 13,526,990.13 $ 16,082,657.71 $ 54,776,134.96 FY 2003 CWSRF Annual Report 18 Community Coweta County Gainesville ATTACHMENT 10 PROJECTS INITIATING OPERATION CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Project Number CWSRF 96-003 CWSRF Assistance Amount 1,133,600.00 CWSRF 99-002 16,300,000.00 Total $ 17,433,600.00 $ Assistance Amount Used 1,061,445.00 16,300,000.00 17,361,445.00 Percentage Used 94% 100% 100% Binding Commitment Date 5/21/1997 3/22/2000 Initiate Operation Date 8/31/2002 9/1/2002 Loan Interest Rate 4.00% 3.00% FY 2003 CWSRF Annual Report 19 Community Sparks Camilla Henry County Loganville Covington Chester Columbus Water Works Gainesville Tybee Island Keysville ATTACHMENT 11 CLOSING FEES RECEIVED BY QUARTER CLEAN WATER STATE REVOLVING LOAN FUND FY 2003 July 1, 2002 - June 30, 2003 Qtr 1 Qtr 2 Qtr 3 Qtr 4 Project # (7/02 - 9/02) (10/02 - 12/02) (1/03 - 3/03) (4/03 - 6/03) CWSRF 98-011 24,469.50 24,469.50 $ CWSRF 97-002 45,376.50 $ CWSRF 98-005 199,807.50 $ CWSRF 94-001 127,650.00 $ CWSRF 94-011 43,750.00 43,750.00 $ CWSRF 96-002 12,650.00 12,650.00 $ CWSRF 97-001 CWSRF 99-002 CWSRF 00-014 CWSRF 00-003 56,070.00 163,000.00 56,070.00 163,000.00 30,000.00 $ $ 30,000.00 $ 2,949.00 $ Total $ 509,773.50 $ 231,219.50 $ 261,720.00 $ 32,949.00 $ Total 48,939.00 45,376.50 199,807.50 127,650.00 87,500.00 25,300.00 112,140.00 326,000.00 60,000.00 2,949.00 1,035,662.00 FY 2003 CWSRF Annual Report 20