MANAGEMENT REPORT FLINT RIVER TECHNICAL INSTITUTE THOMASTON, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1999 STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 j FLlNT RIVER TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LEITER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C RECONCILIATION OF SALARIES AND TRAVEL 3 RussELL W. HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 December 3, 1999 Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors and Honorable Carlos R. Schmitt, President Flint River Technical Institute Ladies and Gentlemen: As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Flint River Technical Institute. Accordingly, the financial statements and compliance activities ofFlint River Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Flint River Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use of management and members of the Local Board of Directors of Flint River Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ?~w.-4::1. Russell W. Hinton State Auditor RWH:jb SELECTED FINANCIAL INFORMATION FLINT RIVER TECHNICAL INSTITUTE ANALYSIS-OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 1999 EXHIBIT"A" FUND BALANCE - JULY 1, 1998 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department ofTechnical and Adult Education - Administrative Central Office Year Ended June 30, 1998 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance Reserved Fund Balance Carried Over from Prior Year as Funds Available "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ",B" LOTTERY FOR EDUCATION TOTAL $ 265,427.61 $ 265,427.61 64 711.24 $ 2,888.35 67,599.59 $ 330,138.85 $ 2,888.35 $ 333,027.20 $ 4,963.97 $ 240,113.17 $ 245,077.14 $ 420.00 $ 420.00 $ 5,383.97 240,113.17 245,497.14 $ 64,711.24 $ 2,888.35 $ 67,599.59 2,733.07 2,733.07 43,497.74 43,497.74 175,103.54 175,103.54 $ 286,045.59 $ 2,888.35 $ 288,933.94 FUND BALANCE- JUNE 30, 1999 $ 289,170.40 $ 420.00 $ 289,590.40 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education - Administrative Central Office $ For Continuation of Program Inventories Live Work Projects Local Grants and Contracts Surplus $ -1- 6.55 $ 20,584.24_ 61,812.13 193,300.16 9,600.70 3,866.62 $ _ _ _4..;.:2::.;:;0.:.::.0""'-0 6.55 20,584.24 61,812.13 193,300.16 9,600.70 4,286.62 289,170.40 $ 420.00 $ 289,590.40 FLINT RIVER TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999 EXHIBIT "B" FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 3,051,604.00 $ 3,051,604.00 $ 964,139.00 704,835.41 1,369,743.00 1,353,106.96 $ 5,385,486.00 $ 5,109,546.37 $ 0.00 -259,303.59 -16,636.04 -275,939.63 0.00 175,103.54 175,103.54 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act - - - - = - - - $ 5,385,486.00 $ 5,284,649.91 $ -100,836.09 $ 3,376,958.00 $ 3,307,427.17 $ 1,400,979.00 1,166,166.92 593,121.00 570,942.65 14,428.00 0.00 69,530.83 234,812.08 22,178.35 14,428.00 $ 5,385,486.00 $ ___ 5,044,536.74 $ 34_.0.:.,.;9__4_;9;__.2__6;;_ Excess of Funds Available over Expenditures $ 240,113.17 $ =======2=4::0::,:1:::1=3::.=1:7::: -2- FLINT RIVER TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1999 EXHIBIT "C" Totals per Annual Supplement Accruals June 30, 1999 SALARIES TRAVEL $ 2,924,428.08 $ 34,696.36 1,057.00 3,413.00 $ 2,925,485.08 $ =====3=8'=10=9=.3=6 -3-