~JJatwMJ::~~;~::~:::.UA44J1 ~ DEPARTMENT OF AUDITS AND ACCOUNTS . C,A;- A'?.00 . R\ \J(o 59 ;?6D()-JOO f MANAGEMENT REPORT SWAINSBORO TECHNICAL COLLEGE SWAINSBORO, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30~ 2001 Russell W. Hinton State Auditor SWAINSBORO TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS- LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 RussELL W. H1NTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W.. Suite 214 Atlanta. Georgia 30334-8400 August 22, 2001 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Donald Speir, President Swainsboro Technical College Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2001, we have performed certain audit procedures at Swainsboro Technical College. Accordingly, the financial statements and compliance activities of Swainsboro Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Swainsboro Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofSwainsboro Technical College and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ~n~-~ State Auditor RWH:gp SELECTED FINANCIAL INFORMATION SWAINSBORO TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2001 EXHIBIT"A" FUND BALANCE - JULY 1. 2000 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Exhibit "C" Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Adjustments to Prior Year's Accounts Receivable Refunds to Granters Georgia Child Care Council Child Care and Development Block Grant Georgia Department ofTechnical and Adult Education - Administrative Central Office Federal Financial Assistance Wrightsville Youth Detention Center Child Care and Development Block Grant Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30, 2001 "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION $ 57,449.87 3,142.76 $ 0.00 $ 60,592.63 $ 0.00 $ 1,984.80 52,131.01 $ 0.83 1,339.26 2,677.63 $ 58,132.70 $ 0.83 $ 3,142.76 94.75 20.90 1,023.01 262.28 56,143.68 $ 0.00 $ 60,687.38 $ 0.00 $ 58,037.95 $ 0.83 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Other Live Work Projects Prior Year Local Funds Surplus - 1- $ 75.38 164.04 84.00 4,878.44 46,855.83 $ 52,057.69 5,980.26 $ 0.83 $ 58,037.95 $ 0.83 SWAINSBORO TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2001 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay Excess of Funds Available over Expenditures BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 3,873,050.00 $ 3,873,050.00 $ 2,016,862.00 -1,302,931.37 866,480.00 805,038.67 $ 6,756,392.00 $ 5,981,020.04 $ 0.00 -713,930.63 -61 441.33 -775,371.96 0.00 56,143.68 56,143.68 $ 6,756,392.00 $ 6,037,163.72 $ _ _-_71.;.;:9;,.:.;;,2;;;;;2;.:.8:,;;;.2~8 $ 4,211,013.00 $ 3,937,775.10 $ 1,490,010.00 1,129,974.59 779,947.00 730,792.44 205,647.00 116,715.58 69,775.00 69,775.00 273,237.90 360,035.41 49,154.56 88,931.42 0.00 $ 6,756,392.00 $ 5,985,032.71 $ _ _ _77;...1;,.:.;,3~5;.:..9:,;;;.2~9 $ 52.131.01 $ ===5=2-1=3=1=.0=1 -2- SWAINSBORO TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriations EXPENDITURES Equipment-Technical Institutes Excess of Funds Available over Expenditures BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) ____ $ 183,798.00 $ 183,798.00 $ _.0.;.:0.;0~ $ 183,798.00 $ 183,797.17 $ 0.83 _ _ _ ____;_..c..;_ $ o.83 $ =_ _ _ _o_.a3= -3- SWAINSBORO TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT"D" Totals per Annual Supplement Accruals June 30, 2000 June 30, 2001 SALARIES TRAVEL $ 3,679,017.36 $ 71,553.96 -25,297.58 42,027.94 $ 3,695,747.72 $=====7...!1,=55=3=.9=6 -4-