SWAINSBORO TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIDITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND 1 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND IRAVEL 4 VSSELL W. HINTON STATE AUDITOR (404) 6562174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 August 29, 2000 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Donald Speir, President Swainsboro Technical Institute Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30,2000, we have performed certain audit procedures at Swainsboro Technical Institute. Accordingly, the financial statements and compliance activities of Swainsboro Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of1996. This Management Report contains information pertinent to the financial and compliance activities of Swainsboro Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors of Swainsboro Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, RWH:jb State Auditor SELECTED FINANCIAL INFORMATION SWAINSBORO TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2000 EXHIBIT "A" FUND BALANCE - JULY 1,1999 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Reimbursement of Prior Year's Expenditures DEDUCTIONS Unreserved Fund Balance (Surplus) Retumed to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1999 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance Reserved Fund Balance Carried Over from Prior Year as Funds Available "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "8 11 LOTTERY FOR EDUCATION $ 100,700.90 14,027.86 $ 36.53 $ 114,728.76 $ 36.53 $ 1,062.84 58,051.87 $ 0.00 1,320.53 $ 60,435.24 $ 0.00 $ 14,027.86 $ 104.00 6,243.82 94,195.69 $ 114,571.37 $ 36.53 36.53 FUND BALANCE - JUNE 30, 2000 $ 60,592.63 $ =======0=.0,,=0 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Other Live Work Projects Prior Year Local Funds Surplus $ 1,023.01 283.18 9,985.01 46,158.67 $ 57,449.87 3,142.76 $ 0.00 $ 60,592.63 $ .......====......-.=0;,;;;.0.0... - 1- SWAINSBORO TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriations $ Federal Revenues Other Revenues Retained $ CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET 3,601,466.00 $ 1,698,781.00 805,936.00 6,106,183.00 $ 0.00 ACTUAL VARIANCE FAVORABLE (UNFAVORABLE) 3,601,466.00 $ 1,538,252.05 794,834.58 5,934,552.63 $ 0.00 -160,528.95 -11,101.42 -171,630.37 94,195.69 94,195.69 $ 6,106,183.00 $ 6,028,748.32 $ _ _---:-7:..;,7..:...;,4;,.::.3....:..;4.;,.::.68::., EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay Year 2000 Project Funding $ 3,610,871.00 $ 3,646,121.83 $ 1,150,603.00 1,127,163.09 749,915.00 726,349.07 579,794.00 415,592.46 10,000.00 50,470.00 5,000.00 5,000.00 -35,250.83 23,439.91 23,565.93 164,201.54 -40,470.00 0.00 $ 6,106,183.00 $ 5,970,696.45 $ _ _---:..13::..:5:..:.,4..:..::8:..::6.:.:.5:.::...5 Excess of Funds Available over Expenditures $ 58,051.87 $ ==~5~8,~05;;.;1:::;;.8;,;,,7 -2- SWAINSBORO TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriations BUDGET ACTUAL VARIANCE FAVORABLE (UNFAVORABLE) $ 217,554,00 $ 217,554,00 $ --=.;0,:..::.00.::., EXPENDITURES Equipment-Technical Institutes $ 217,554.00 $ 217,554,00 $ ......;;..0,;.:..00.:.... Excess of Funds Available over Expenditures $ 0,00 $ ======0,=00= -3- SWAINSBORO TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2000 EXHIBIT "0" Totals per Annual Supplement Accruals June 30, 1999 June 3D, 2000 Adjustment Shared Services on Jointly Staffed Personnel Sandersville Technical Institute Thompson, Linda SALARIES TRAVEL $ 3,459,386.53 $ 82,940,57 -2,631,12 25,297,58 -1,400.00 $ 3,480,652,99 $ 82,940.57 -4-