REVIEW REPORT STATE OF GEORGIA SWAINSBORO TECHNICAL INSTITUTE SWAINSBORO, GEORGIA YEAR ENDED JUNE 30, 1996 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA. GEORGIA 30334 
 
 SWAINSBORO TECHNICAL INSTITUTE - TABLE OF CONTENTS - 
 
Page 
 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
 
EXHIBITS 
 
FINANCIAL STATEMENTS 
 
A COMBINED BALANCE SHEET (STATUTORY BASIS) 
 
ALL FUND TYPES AND ACCOUNT GROUPS 
 
2 
 
B STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS) 
 
GOVERNMENTAL FUND TYPE 
 
3 
 
C STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
 
. BUDGET FUND 
 
4 
 
STATEMENTS OF FUNDS AVAILABLE AND EXPENDITURES 
 
COMPARED TO BUDGET 
 
BUDGET FUND 
 
D 
 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 
 
8 
 
E 
 
"B" LOTTERY FOR EDUCATION 
 
9 
 
F NOTES TO THE FINANCIAL STATEMENTS 
 
10 
 
"':-"'" 
 
--~_.>. 
 
SUPPLEMENTARY INFORMATION 
 
G COMBINING BALANCE SHEET (STATUTORY BASIS) 
 
BUDGET FUND 
 
26 
 
H COMBINING STATEMENT OF CHANGES IN FUND BALANCE 
 
(STATUTORY BASIS) 
 
BUDGET FUND 
 
27 
 
I COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
 
BUDGET FUND 
 
28 
 
J COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES 
 
FIDUCIARY FUND TYPE - AGENCY FUNDS 
 
32 
 
SCHEDULES 
 
1 CASH AND CASH EQUIVALENTS 
 
33 
 
2 SCHEDULE OF FEDERAL REVENUES 
 
34 
 
3 RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL 
 
35 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 6562174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
October 8, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members ofthe State Board ofTechnical and Adult Education Members ofthe Local Board ofDirectors 
and Honorable Donald Spier, President Swainsboro Technical Institute 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
Ladies and Gentlemen: 
We have reviewed the accompanying financial statements (Exhibits A through F) of Swainsboro Technical Institute as of and for the year ended June 30, 1996, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. As described in Note 1, these financial statements were prepared on a prescribed basis of accounting that demonstrates compliance with the budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. All information included in these financial statements is the representation of the management of Swainsboro Technical Institute. 
A review consists principally ofinquiries ofInstitute personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. 
Based on our review, we are not aware ofany material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the basis of accounting described in Note 1. 
Our review was made for the purpose ofexpressing limited assurance that there are no material modifications that should be made to the financial statements in order for them to be in conformity with the basis of accounting described in Note 1. The accompanying supplementary information (Exhibits G through J and Schedules 1 through 3) is presented only for supplementary analysis purposes. Such information has been 
96ARL-4T 
 
 subjected to the inquiries and analytical procedures applied in the review ofthe financial statements, and we are not aware of any material modifications that should be made thereto. 
Respectfully submitted, 
~..A,;t:~.~ 
Claude L. Vickers 
State Auditor 
CLV:dt 96ARL-4T 
 
 FINANCIAL STATEMENTS - 1- 
 
 SWAINSBORO TECHN!CAI.INSTITUTE COMBINED BALANCE SHEET <STATUTORY BASIS) 
ALl. FUND TYPES AND ACCOUNT GROUPS 
JUNE 30, 1996 
 
EXHIBIT "A" 
 
See Independent AccounIBnfs Combined Report on Review d Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral pert d this statement. 2 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS) 
GOVERNMENTAL FUND TYPE YEAR ENDED JUNE 30, 1996 
 
EXHIBIT-B- 
 
FUND BALANCE - JULY 1 
Reserved Unreserved 
Designated Surplus 
ADDITIONS 
Adjusbnents to Prior Year's Accounts Payable Excess of Funds Available over Expenditures 
Exhibit -CReimbursement of Prior Year's Expenditures 
DEDUCTIONS 
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1994 Year Ended June 30,1995 
Adjustments to Prior Year's Accounts Receivable Refunds to Grantors 
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance 
Georgia Department of Human Resources Payments to States for Day Care Assistance 
Reserved Fund Balance Carried Over from Prior Year as Funds Available 
FUND BAl-ANCE - JUNE 30 
(To Exhibit -Aj 
 
BUDGET FUND YEAR ENDED JUNE 30, 1996 JUNE 30,1995 
 
$ 
 
64,033.77 $ 176,917.78 
 
5,347.06 
 
2,935,82 
 
$ 
 
69,380.83 $ 179,853,60 
 
$ 
 
2,071.58 $ 
 
3,365.68 
 
67,131.96 216,78 
 
66,712.07 199.20 
 
$ 
 
69;420.32 $ 
 
70,276.95 
 
$ 
 
0.00 $ 
 
2,935.82 
 
5,347.06 
 
0.00 
 
22.89 
 
896.12 
 
2,161.26 
 
0.00 
 
216.38 
 
0.00 
 
64,033.77 
 
176,917.78 
 
$ 
 
71,781.36 $ 180,749.72 
 
$ 
 
67,019,79 $ 
 
69,380.83 
 
See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
-3- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30, 1996 
 
EXHIBIT"C" 
 
FUNDS AVAILABLE 
REVENUES 
STATE FUNDS Allotment from Georgia Department of Technical and Adult Education - Administrative Central Office 
FEDERAJ. REVENUES (See Schedule) 
OTHER REVENUES RETAINED Allotments from Georgia Department of Technical and Adult Education - Administrative Central Office Construction Reserve Trust Fund PEACH Project Contract Georgia Building Authority ADA Renovation Project Georgia Department of Administrative Services Distance Learning Program Georgia Department of Human Resources PEACH Project Georgia Institute of Technology Satellite Technology Program Fees Application Graduation Registration/Continuing Education Testing Other Interest Earned Sales and Services (Net) Tuition Other Sources 
Total Other Revenues Retained 
Total Revenues 
CARRy-oVER FROM PRIOR YEAR 
Transfer from Reserved Fund Balance Federal Financial Assistance Live Work Projects Prior Year Local Funds 
Total Carry-Over from Prior Year 
 
TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995 
 
$ 3,900,935,28 $ 3,202,830,24 $ 842,776.76 $ 952,528.40 
 
$ 123,223.00 $ 
 
0.00 
 
1,386.80 
 
0.00 
 
0.00 
 
31,000,00 
 
0.00 
 
5,382,05 
 
41,385.49 
 
35,778.01 
 
7,425.04 
 
4,244,68 
 
14,342.50 3,812,35 
33,002.72 9,274,00 
33,794.05 7,529.70 
90,411.15 506,352.80 
0.00 
 
13,123,00 4,145,00 
38,328.32 6,985.25 8,988.86 3,741.14 
66,738.49 352,167.98 
175.71 
 
$ 871,939.60 $ 570,798.49 
 
$ 5,615,651.64 $ 4,726,157.13 
 
$ 
 
2,385.05 $ 
 
1,083.82 
 
18,679.41 
 
34,101.72 
 
42,969.31 
 
141,732.24 
 
$ 
 
64,033.77 $ 176,917.78 
 
Total Funds Available 
 
$ 5,679,685.41 $ 4,903,074.91 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial-statements are an integral part of this statement. 
-4- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 3D, 1996 
 
EXHIBIT"C" 
 
See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
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 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 3D. 1996 
 
EXHIBIT"C" 
 
See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an iritegral part of this statement. 
-6- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30, 1996 
 
EXHIBIT"C" 
 
$ 5,679,685.41 $ 4,903,074.91 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement. 
-7- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 1996 
 
EXHIBIT"D" 
 
EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay 
Excess of Funds Available over Expenditures 
 
$ 4,928,873.00 $ 4,627,125.48 $ - - - --30-1,'7-47-.5-2 
 
$ 2,842,130.00 $ 2,814,082.59 $ 
 
1,101,084.00 
 
864,532.97 
 
475,348.00 
 
463,288.77 
 
410,311.00 
 
322,598.14 
 
100,000.00 
 
95,491.05 
 
28,047.41 236,551.03 
12,059.23 87,712.86 
4,508.95 
 
$ 4,928,873.00 $ 4,559,993.52 $ - - - -36-8',8-79-.4-8 
 
$ 
 
67,131 .96 $ ======6=7::l:::,1.=3=1.=:96= 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
-8- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30. 1996 
 
EXHIBIT"E" 
 
EXPENDITURES Equipment-Technical Institutes Repairs and Renovations 
Excess of Funds Available over Expenditures 
 
- - - - - - $ 1,052,560.00 $ 1,052,559.93 $ 
 
-0.07 
 
$ 929,337.00 $ 929,336.93 $ 
 
0.07 
 
123,223.00 
 
123,223.00 
 
0.00 
 
- - - - - - $ 1,052,560.00 $ 1,052,559.93 $ 
 
0.07 
 
$ 
 
0.00 $ ========0'=0=0 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement. 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXIllBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY Swainsboro Technical Institute is one oftwenty-nine (29) State supported member institutes of postsecondary education in Georgia which comprise the Georgia Department of Technical and Adult Education, an organizational unit ofthe State of Georgia. The accompanying financial statements reflect the operations of Swainsboro Technical Institute as a separate reporting entity. 
The Institute's Local Board ofDirectors is composed of nine (9) members serving staggered three-year terms who are appointed by the State Board of Technical and Adult Education. Appropriation of State funds is made to the Georgia Department ofTechnical and Adult Education by the General Assembly of Georgia. The Department's Administrative Central Office determines the amount of State funds to be received by Swainsboro Technical Institute. The Institute does not have authority to retain unexpended State funds (surplus) for any given fiscal year. Accordingly, Swainsboro Technical Institute is considered an organizational unit ofthe Georgia Department ofTechnical and Adult Education for financial reporting purposes because of the significance of its legal, operational, and financial relationships as defined in Section 2100 of the Governmental Accounting Standards Board Codification ofGovernmental Accounting and Financial Reporting Standards. 
FUND ACCOUNTING Swainsboro Technical Institute uses funds and account groups to report on its financial position and the results ofits operations determined in conformity with accounting practices prescribed or permitted by statutes and regulations ofthe State ofGeorgia. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compli~ce with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device used to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. 
Funds and account groups presented in the accompanying financial statements are as follows: 
GOVERNMENTAL FUND TYPE 
BUDGET FUND - The fund used to account for activities and functions as set forth in the Amended Appropriations Act of 1995-1996. This fund also includes operations from various institutional services provided to students, faculty, and/or staffwhich are funded by fees charged to participants that are directly related to, but not necessarily equal to, the cost of service. The Budget Fund is similar in nature to a General Fund as defined in generally accepted accounting principles in that the Budget Fund is used to account for all activities except those required to be accounted for in some other fund. 
FIDUCIARY FUND TYPE 
AGENCY FUNDS - The funds used to account for assets held for use by other funds, governments, or individuals. 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30.1996 
 
EXHIBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
FUND ACCOUNTING 
ACCOUNT GROUPS 
GENERAL FIXED ASSETS - The account group used to account for fixed assets used in governmental fund type operations. Fixed assets purchased are recorded at cost or at estimated historical cost if historical cost is not practically determinable. Donated fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded values. No depreciation has been provided on general fixed assets. 
The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not included in the General Fixed Assets Account Group. Material improvements adding to the value or useful life ofthe assets are included in the General Fixed Assets Account Group. 
GENERAL LONG-TERM DEBT - The account group used to report the noncurrent portions of certain governmental long-term liabilities, such as claims, judgments, and compensated absences, which will be paid from future resources. 
BASIS OF ACCOUNTING MEASUREMENT FOCUS 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds should be accounted for using the flow of current financial resources measurement focus. With this measurement focus, operating statements present increases and decreases in net current assets and unreserved fund balance is a measure of available spendable resources. In accordance with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, the Budget Fund returns its unreserved fund balance (surplus) to the Administrative Central Office of the Department of Technical and Adult Education for remittance to the Office of Treasury and Fiscal Services in the subsequent fiscal year. 
GOVERNMENTAL FUND TYPE BUDGETFUND 
Except as disclosed in the following paragraphs, units of government of the State of Georgia record their Budget Fund revenues and expenditures in accordance with the modified accrual basis of accounting. Under the modified accrual basis ofaccounting, revenues are recognized when susceptible to accrual (Le., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities ofthe current period. Revenues that are accrued include primarily State funds, Federal grants and entitlements, and certain amounts earned under operating agreements with other parties. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences, claims and judgments which are recognized when the obligations are expected to be liquidated with expendable available financial resources. 
 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BASIS OF ACCOUNTING GOVERNMENTAL FUND TYPE BUDGET FUND 
Contractual obligations for goods and services which have not been received at the end ofthe fiscal year are recognized as expeD.~tures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based, in part, on the unexecuted portion of contracts for goods and services. The recognition ofencumbrances as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, but is not consistent with generally accepted accounting principles, which provide for the recording of encumbrances as a reservation offund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles. 
Prior period adjustments and certain other items are reported as additions to and deductions from fund balance of the Budget Fund in the accompanying financial statements. This presentation. is in accordance with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures. 
FIDUCIARY FUND TYPE AGENCY FUNDS 
Agency Funds are custodial in nature and do not measure results of operations or have a measurement focus. The modified accrual basis of accounting is utilized for recognizing assets and liabilities. 
BUDGET The Georgia Department of Technical and Adult Education - Administrative Central Office receives State appropriation allotments and certain Federal funds for the various technical institutes throughout the State. The appropriated budget is adopted at the departmental level and represents appropriations provided by the Amended Appropriations Act of 1995-1996. The budget allocation and disbursement ofthese funds is made to the various technical institutes by the Administrative Central Office. In addition, the technical institutes receive certain Federal funds and other funds directly and include these funds in the budget filed with the Administrative Central Office. 
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents include currency on hand and demand deposits with banks and other authorized financial institutions. 
ACCOUNTS RECEIVABLE Accounts receivable consist of allotments due from the Georgia Department of Technical and Adult Education - Administrative Central Office, reimbursements due from Federal, State, local, and private grants and contracts, and other receivables disclosed from information available. 
 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
ACCOUNTS RECEIVABLE Accounts receivable (Other) arising from operations are reported at gross value. Based on management's evaluation that amounts uncollectible are not material, no provision has been made for such amounts. 
INVENTORIES No inventories of supplies are reported in these financial statements. Expendable supplies are recorded as expenditures at the time of purchase. 
RESERVED FUND BALANCE Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. The following is a brief description of the reserves reflected in the accompanying financial statements: 
FEDERAL FINANCIAL ASSISTANCE EXPIRED GRANT BALANCES 
Expired grant balances represent the unexpended balance ofFederal financial assistance, other than through the Georgia Department ofTechnical and Adult Education - Administrative Central Office, remaining after the expiration ofthe Federal program/project. This amount is refundable to the applicable grantor. 
OTHER 
The residual portion ofFederal financial assistance revenues not yet expended or encumbered. This amount is restricted for expenditure in future years. This accounting treatment differs from generally accepted accounting principles in that the unearned portion of Federal financial assistance should be reflected as deferred revenue. 
LIVE WORK PROJECTS In accordance.with the Official Code of Georgia Annotated Section 20-4-14(c), the accumulated balance ofunexpended funds derived from student live work projects. This amount is restricted to expenditures for live work projects or for the benefit ofinstructional programs at the technical institute in subsequent fiscal years. 
PRIOR YEAR LOCAL FUNDS Effective July 1, 1987, Swainsboro Technical Institute became a part of the Georgia Department of Technical and Adult Education. The Official Code of Georgia Annotated Section 20-4-23 provides the Institute may retain for future operations "...any unexpended nonstate funds that have been collected by, appropriated for, or otherwise earmarked for use by said postsecondary technical school operated by a local board ofeducation or an area board...". These unexpended local funds are avaihible for use in subsequent fiscal years. 
STATE GRANTS AND CONTRACTS The unexpended balance ofstate grants and contracts, other than through the Administrative Central Office. This amount is restricted for expenditure in future years. 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL.STATE:MENTS 
JUNE 3D. 1996 
 
EXIllBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
UNRESERVED FUND BALANCE In accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, the Budget Fund's unreserved fund balance is returned to the Georgia Department ofTechnical and Adult Education - Administrative Central Office for remittance to the Office of Treasury and Fiscal Services in the subsequent fiscal year as surplus, as follows: 
REGULAR - An amount ofunexpended regular appropriations designated for reappropriation by the State in subsequent years. 
LOTTERY FOR EDUCATION - An amount ofunexpended lottery appropriations designated for future reappropriation by the State for Lottery for Education. 
COMPENSATED ABSENCES Compensated absences represent obligations of the Institute relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulated annual and compensatory leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the Budget Food for the current portion ofthis obligation as this amount will not be liquidated with expendable available financial resources. Funds are provided in the allotment of State funds each year to the Institute to cover the cost of annual leave paid to terminated employees. 
The liability for compensated absences at year-end is reported in the General Long-Term Debt Account Group for governmental funds. 
MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the Combined Balance Sheet (Statutory Basis) are captioned "Memorandum Only" because they do not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not present information that reflects financial position in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. 
COMPARATIVE DATA Comparative total data for the prior year have been presented in selected sections of the accompanying financial statements in order to provide an understanding ofthe changes in the Institute's financial position and operations. Comparative totals have not been included on statements where their inclusion would not provide enhanced understanding ofthe Institute's financial position and operations or would cause the statements to be unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have . been reclassified in order to be consistent with the current year's presentation. 
 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS 
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to the State ofGeorgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral anyone or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59: 
(1) Bonds, bills, certificates ofindebtedness, notes, or other direct obligations of the United States or ofthe State of Georgia. 
(2) Bonds, bills, certificates ofindebtedness, notes, or other obligations ofthe counties or municipalities ofthe State of Georgia. 
(3) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose. 
(4) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia. 
(5) Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
(6) Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation. 
As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia (which include technical institutes) the option of exempting demand deposits from the collateral requirements. 
CATEGORIZATION OF DEPOSITS For purposes of analysis of custodial credit risk, cash deposits consist of all bank balances which include demand deposits and/or interest bearing accounts. The bank balances as of June 30, 1996, are categorized below in order to provide information about the extent to which such deposits are exposed to custodial credit risk: 
Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the Institute or by its agent in the Institute's name. 
Category 2 - Amounts collateralized with securities (at market value) held by the pledging financial institution's trust department or agent in the Institute's name. 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 3D. 1996 
 
EXHIBIT "F" 
 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS 
 
CATEGORIZATION OF DEPOSITS 
 
Category 3 - Amounts collateralized with securities (at market value) held by the pledging financial 
 
. 
 
institution, or by its trust department or agent but not in the Institute's name, and amounts 
 
uncollateralized. 
 
Carrying Amount 
 
Bank Balances 
 
Risk Categories 
 
2 
 
3 
 
Cash Deposits 
 
$ 18612573 $ 50733771 $ 100 000 00 $==~O~.OO~ $ 40733771 
 
NOTE 3: CHANGES IN GENERAL FIXED ASSETS 
 
In accordance with the statutory definition of moveable personal property as defined in Official Code of Georgia Annotated Section 50-16-161, only those items with an acquisition cost of$l,OOO.OO or greater are reflected in the General Fixed Assets Account Group. 
 
The following is a summary ofchanges ofequipment for the General Fixed Assets Account Group during the fiscal year: 
 
Balance July 1, 1995 Additions Deductions Balance June 30, 1996 
 
$ 1,715,503.77 
678,593.70 -129.292.38 
$ 2,264,805 09 
 
NOTE 4: GENERAL LONG-TERM DEBT 
 
CHANGES IN GENERAL LONG-TERM DEBT During the year ended June 30, 1996, the following changes occurred in the compensated absences liability reported in the General Long-Term Debt Account Group: 
 
Balance July 1, 1995 Additions 
Annual Leave Earned and Utilized (Net) Salaries and Wages Salary-Related Fringe Benefits 
Balance June 30, 1996 NOTE 5: RISK MANAGEMENT 
 
$ 217,721.43 
18,646.55 462.99 
$ 236,830.97 
 
Public Entity Risk Pool The State Personnel Board - Merit System ofPersonnel Administration administers for the State of Georgia a program ofhealth benefits for the employees ofunits ofgovernment of the State of Georgia, units of county governments, and local education agencies located with the State of Georgia. This plan is funded by 
 
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 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1996 
 
EXHIBIT "F" 
 
NOTE 5: RISK MANAGEMENT 
Public Entity Risk Pool participants covered in the plan, by employers' contributions paid by the various units of government participating in the plan, and appropriations made by the General Assembly of Georgia. The State Personnel Board - Merit System ofPersonnel Administration has contracted with Blue Cross Blue Shield of Georgia to process claims in accordance with the State Employees' Health Benefit Plan as established by the State Personnel Board. 
Other Risk Management The Department ofAdministrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the 'State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The Institute, as an organizational unit of the Georgia Department of Technical and Adult Education, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment. 
NOTE 6: DEFERRED COMPENSATION PLAN 
The State ofGeorgia offers its employees a deferred compensation plan in accordance with Internal Revenue Code Section 457. The plan, available to employees of the State of Georgia and county health departments, permits such employees to defer a portion oftheir salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property or rights of the State of Georgia subject only to the claims of the State's general creditors. Participant's rights under the plan are equal to those of a general creditor of the State of Georgia in an amount equal to the fair market value of the deferred account of each participant. Financial information relative to the plan will be presented in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996. 
NOTE 7: RETIREMENTPLANS 
TEACHERS RETIREMENT SYSTEM OF GEORGIA 
Plan Description Swainsboro Technical Institute participates in the Teachers Retirement System of Georgia (TRS), a costsharing multiple-employer public employee retirement system (PERS) established by the General Assembly 
- 17 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATE~NTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 7: RETIREMENT PLANS 
TEACHERS RETIREMENT SYSTEM OF GEORGIA 
Plan Description ofGeorgia for the purpose of providing retirement allowances and other benefits for teachers of the State of Georgia. The Institute's payroll for the year ended June 30, 1996, for employees covered -by TRS was $2,232,313.52. The Institute's total payroll for all employees was $2,672,313.63. 
Benefits TRS provides service retirement, disability retirement, and survivor's benefits for its members. A member is eligible for service retirement after the member (1) has attained the age of 60 years and has at least ten years ofcreditable service, (2) has at least 30 years of creditable service, regardless of age, or (3) has attained the age of55 years and has at least 25 years of creditable service. For those members with 30 years of service or those age 60 with at least ten years of service, retirement benefits are equal to 2% of the average of the member's two consecutive highest paid years ofservice multiplied by the number of years of creditable service up to 40 years. Any member who has between 25 and 30 years of creditable service and is at least 55 years ofage shall receive a benefit which is reduced by the lessor of 1/12 of 7% for each month the member is below age 60, or by 7% for each year or fraction thereofby which the member has less than 30 years of service. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement benefits also include death and disability benefits whereby the disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The benefit is based on member's creditable service (minimum of 10 years .of service) and compensation up to the date of death or up to the time of disability. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
Contributions Required and Contributions Made Employees of the Institute who are covered by TRS are required to pay 5% of their gross earnings to TRS. The Institute makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees as advised by their independent actuary. For fiscal year 1996, the employer contribution rate was 11.81% for covered employees. The interest rate assumption (rate of return on investments) was 7.50%. 
Total contributions to the plan made during fiscal year 1996 amounted to $375,249.78, of which $263,635.94 was made by the Institute and $111,613.84 was made by employees. These contributions represented 11.81% (Institute) and 5% (employees) of covered payroll. 
Funding Status and Progress Pension Benefit Obligation 
The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No.5 of the Governmental Accounting Standards Board (GASB) that is required to be used for 
- 18 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATE:MENTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 7: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA 
 
Funding Status and Progress Pension Benefit Obligation 
reporting purposes. The standardized measurement is the actuarial present value ofcredited projected benefits. This pension valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date and is adjusted for the effects of projected salary increases and any step-rate benefits. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of the PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among similar PERS. 
 
The total unfunded pension benefit obligation ofTRS as ofJune 30, 1995, which was the latest information available, was as follows: 
 
Total pension benefit obligation 
 
$ 17,442,607,000.00 
 
Net assets available for benefits, at cost 
 
15.857,066,000.00 
 
Unfunded pension benefit obligation 
 
$ 1.585,541.000,00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1995. Net assets available for benefits were valued as ofthe same date. TRS does not make separate measurements ofassets and pension benefit obligation for individual employers. 
 
Retirement System Contributions Total contributions from all employers to TRS for the year ended June 30, 1996, were $607,274,559.00. The Institute's contribution for the year ended June 30, 1996, of $263,635.94 was actuarially determined and represented .0434% oftotal contributions made by all participating employers. 
 
Trend Information Historical trend information is presented in the TRS June 30, 1996, financial report. This information gives an indication ofthe progress made in accumulating sufficient assets to pay benefits when due. 
 
EMPLOYEES RETIREMENT SYSTEM OF GEORGIA 
 
Plan Description Swainsboro Technical Institute participates in the Employees' Retirement System of Georgia (ERS), a singleemployer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees of the State of Georgia. The Institute's payroll for the year ended June 30, 1996, for employees covered by ERS was $141,933.50. The Institute's total payroll for all 
employees was $2,672,313.63. 
 
- 19 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXHIBIT "F" 
 
NOTE 7: RETIREMENT PLANS 
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA 
Benefits The benefit structure of ERS was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions. 
Under both the old plan and new plan, members become vested after 10 years of creditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment ofage 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 30 years of service regardless ofage. 
Retirement benefits paid to members are based upon a formula which considers the monthly average of the member's highest eight consecutive calendar quarters of salary, the number ofyears of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS. 
Contributions Required and Contributions Made As established by State statute, all full-time employees ofthe State of Georgia and its political subdivisions, who are not members ofother state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute. 
Under the old plan, member contributions consist of employee contributions paid by the employee of 1.25% ofcompensation and 4.75% ofcompensation paid by the Institute on behalf of the employee. Under the new plan, member contributions consist solely of 1.25% of compensation paid by employee. The Institute also is required' to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 1996, the ERS employer contribution rate for the Institute amounted to 14.8901 ofcovered payroll and included the 4.75% contributed on behalfofthe employee under the old plan referred to above. The employer contributions are projected to liquidate the unfunded actuarial liability within 20 years based upon the actuarial valuation of June 30, 1995. Employer contributions are also made on amounts paid for accumulated leave to retiring employees. 
Actuarial assumptions used by the ERS to compute actuarially determined contribution requirements are the same as those used to compute the pension benefit obligation. 
Total contributions to the plan made during fiscal year 1996 amounted to $3,784.31, of which $1,655.32 was made by the Institute and $2,128.99 was made by employees. These contributions met the requirements of the plan. 
- 20- 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30,1996 
 
EXHIBIT "F" 
 
NOTE 7: RETIREMENT PLANS 
 
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA 
 
Funding Status and Progress Funding status and progress infonnation is presented in the ERS June 30, 1996, financial report which may be obtained through ERS. 
 
Trend Information Historical trend infonnation is presented in the ERS June 30, 1996, financial report which may be obtained through ERS. This infonnation gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. 
 
GEORGIA DEFINED CONTRIBUTION PLAN 
 
Plan Description 
 
. 
 
Swainsboro Technical Institute participates in the Georgia Defined Contribution Plan (GDCP) which is a 
 
single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of 
 
providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not 
 
members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the 
 
Employees' Retirement System of Georgia. The Institute's payroll for the year ended June 30, 1996, for 
 
employees covered by GDCP was $199,363.89. The Institute's total payroll for all employees was 
 
$2,672,313.63. 
 
Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than $ 3,500.00 credited to his/her account, the Board of Trustees has the option of requiring a lump sum distnbution to the member in lieu ofmaking periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. 
 
Contributions and Vesting Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon tennination ofemployment, the amount of the member's account is refundable upon request by the member. 
 
Total contributions made by employees during fiscal year 1996 amounted to $14,952.51 which represents 7.5% of covered payroll. These contributions met the requirements of the plan. 
 
- 21 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXIllBIT "F" 
 
NOTE 8: LEAVB POLICIES 
Employees earn annual leave ranging from one and one-quarter days to one and three-quarter days each month depending upon the employees' length ofcontinuous State service with a maximum accumulation of forty-five days. Employees are paid for unused accumulated annual leave upon retirement or termination of employment. See Note 1- Compensated Absences 
Employees earn one and one-quarter days of sick leave each month with a maximum accumulation of ninety days. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination ofemployment. 
Certain employees who retire with one hundred and twenty days or more offorfeited annual and sick leave are entitled to additional service credit in the Employees' Retirement System of Georgia. 
NOTE 9: NONMONETARY TRANSACTIONS 
The Georgia State Financing and Investment Commission (GSFIC), a unit of State government, is responsible for the issuance of state debt and for the investment and accounting for proceeds derived from the issuance of state debt. In addition, GSFIC is authorized to acquire and construct projects for the benefit of units of State government or to contract with units of State government for the construction or acquisition of capital outlay projects. During the fiscal year ended June 30, 1996, the Georgia State Financing and Investment Commission paid $776,979.93 to various vendors for approved projects for the benefit of Swainsboro Technical Institute. 
NOTE 10: CONTINGENCIES 
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the Institute expects such amounts, if any, to be immaterial to its overall financial position. 
Litigation, claims and assessments filed against Swainsboro Technical Institute (as an organizational unit of the Department ofTechnical and Adult Education), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State ofGeorgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996. 
NOTE 11: BONDING INFORMATION 
The President and all employees of Swainsboro Technical Institute are bonded under a Public Employees Blanket Bond written by the Employers Insurance ofWausau, their Bond No. 1450-02-110723, on which the premium was paid to October 1, 1996; Under this agreement, the public employee dishonesty coverage insures Swainsboro Technical Institute to a maximum of$l,OOO,OOO.OO against loss sustained through fraudulent or dishonest acts by its employees. The faithful performance ofduty coverage insures the Institute to a maximum 
- 22- 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30. 1996 
 
EXHIBIT 'IF" 
 
NOTE 11: BONDING INFORMATION 
ofSl,OOO,OOO.OO against loss sustained from failure ofits employees to perform faithfully their duties or to account properly for all monies and property received by virtue oftheir position or employment. 
All employees of Swainsboro Technical Institute are also bonded under Commercial Crime Policies written by the United States Fire Insurance Company; their Policy Nos. 6260116752 and 626 012294 4, on which the premiums were paid to October 1, 1996. Under these additional public employee dishonesty coverages, the policies insure the Institute to a maximum of $9,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees and from failure of its employees to perform faithfully. 
 
- 23 - 
 
 THIS PAGE LEFT BLAHK 
 
 SUPPLEMENTARY INFORMAnON 
- 25 - . 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING BALANCE SHEET (STATUTORY BASIS) 
BUDGET FUND JUNE 30, 1996 
See accompanying notes and Independent Accountant's Combined Report on 
Review of Financial Statements and Supplementary Information. 
- 26 - 
 
 See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 27 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30,1996 
 
EXHIBIT "I" 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
liB" LOTIERYFOR EDUCATION 
 
TOTAL 
 
FUNDS AVAILABLE 
 
REVENUES 
 
STATE FUNDS 
 
Allotment from Georgia Department of Technical and 
 
Adult Education - Administrative Central Office 
 
$ 
 
2,971,598.35 $ 929,336.93 $ 3,900,935.28 
 
FEDERAL REVENUES 
 
$ 
 
842,776.76 
 
$ 842,776.76 
 
OTHER REVENUES RETAINED 
 
Allotments from Georgia Department of Technical and 
 
Adult Education - Administrative Central Office 
 
Construction Reserve Trust Fund 
 
PEACH Project 
 
$ 
 
Contracts 
 
Georgia Department of Human Resources 
 
PEACH Project 
 
Georgia Institute of Technology 
 
Satellite Technology Program 
 
Fees 
 
Application 
 
Graduation 
 
Registration/Continuing Education 
 
Testing 
 
other 
 
Interest Eamed 
 
Sales and Services (Net) 
 
Tuition 
 
$ 1,386.80 
 
123,223.00 $ 
 
123,223.00 1,386.80 
 
41,385.49 
7,425.04 
14,342.50 3,812.35 
33,002.72 9,274.00 
33,794.05 7,529.70 
90,411.15 506,352.80 
 
41,385.49 
7,425.04 
14,342.50 3,812.35 
33,002.72 9,274.00 
33,794.05 7,529.70 
90,411.15 506,352.80 
 
Total other Revenues Retained 
 
$ 
 
748,716.60 $ 123,223.00 $ 871,939.60 
 
Total Revenues 
 
$ 
 
4,563,091.71 $ 1,052,559.93 $ 5,615,651.64 
 
CARRY-OVER FROM PRIOR YEAR 
 
Transfer from Reserved Fund Balance Federal Financial Assistance Live Work Projects Prior Year Local Funds 
 
$ 
 
2,385.05 
 
18,679.41 
 
42,969.31 
 
$ 
 
2,385.05 
 
18,679.41 
 
42,969.31 
 
Total Carry-Over from Prior Year 
 
$ 
 
64,033.77 
 
$ 
 
64,033.77 
 
Total Funds Available 
 
$ 
 
4,627,125.48 $ 1,052,559.93 $ 5,679,685.41 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 28 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30, 1996 
 
EXHIBIT "I" 
 
EXPENDITURES 
PERSONAL SERVICES-INSTITUTIONS 
Salaries and Wages Employer's Contributions for: 
F.I.C.A Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
OPERATING EXPENSES-INSTITUTIONS 
Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance utilities Rents (Other than Real Estate) Insurance and Bonding Other Operating Expenses Publications and Printing 
Travel Equipment 
Equipment Purchases Rental of Equipment Computer Charges Software Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Per Diem and Fees Contracts 
ADULT LITERACY GRANTS 
Personal Services Salaries and Wages Employer's Contributions for: F.I.C.A. Retirement Health Insurance Liability Insurance 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
"BII LOTTERY FOR 
EDUCATION 
 
TOTAL 
 
$ 2,246,570.25 
39,519.69 248,843.14 260,708.61 
12,415.00 1,712.20 4,313.70 
$ 2,814,082.59 
 
$ 
 
5,255.64 
 
166,493.00 
 
89,605.10 
 
109,723.65 
 
584.07 
 
3,010.00 
 
89,615.66 
 
7,929.69 
 
35,141.66 
 
142,466.52 29,867.97 
 
14,507.25 6,834.57 53,545.86 
 
93,889.25 16,063.08 
 
$ 
 
864,532.97 
 
$ 
 
348,816.75 
 
4,904.58 28,141.86 30,052.78 
1,337.00 
 
$ 2,246,570.25 
39,519.69 248-,843.14 260,708.61 
12,415.00 1,712.20 4,313.70 
$ 2,814,082.59 
 
$ 
 
5,255.64 
 
166,493.00 
 
89,605.10 
 
109,723.65 
 
584.07 
 
3,010.00 
 
89,615.66 
 
7,929.69 
 
35,141.66 
 
142,466.52 29,867.97 
 
14,507.25 6,834.57 53,545.86 
 
93,889.25 16,063.08 
 
$ 864,532.97 
 
$ 348,816.75 
4,904.58 28,141.86 30,052.78 
1,337.00 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 29 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30,1996 
 
EXHIBIT "I" 
 
EXPENDITURES 
ADULT LITERACY GRANTS 
Personal Services Employer's Contributions for: Unemployment Compensation Insurance Workers' Compensation Insurance 
Other Costs Supplies and Materials Repairs and Maintenance Utilities Other Operating Expenses Publications and Printing 
Travel EqUipment 
Equipment Purchases Computer Charges 
Software Real Estate Rentals Telecommunications Per Diem, Fees and Contracts 
Per Diem and Fees Contracts 
JOB TRAINING PARTNERSHIP ACT 
Personal Services Salaries and Wages Employer's Contributions for: F.I.CA Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance Other Costs Supplies and Materials Repairs and Maintenance Utilities Other Operating Expenses Travel Real Estate Rentals Telecommunications 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
uB" LOTIERYFOR EDUCATION 
 
TOTAL 
 
$ 
 
214.06 
 
539.21 
 
14.257.40 1.543.50 4,351.98 8,340.44 191.50 7,815.17 
 
3.881.10 
 
1,965.92 3,958.00 
999.28 
 
210.00 1,768.24 
 
$ 
 
463,288.77 
 
$ 
 
76,926.63 
 
1,076.02 8,765.63 9,289.80 
573.00 91.74 
231.09 
 
699.78 42.60 
1,466.28 218,740.85 
2,495.16 1,815.43 
384.13 
 
$ 
 
322,598.14 
 
$ 
 
214.06 
 
539.21 
 
14,257.40 1,543.50 4,351.98 8,340.44 191.50 7,815.17 
 
3,881.10 
 
1,965.92 3,958.00 
999.28 
 
210.00 1,768.24 
 
$ 463,288.77 
 
$ 
 
76,926.63 
 
1,076.02 8,765.63 9,289.80 
573.00 91.74 
231.09 
 
699.78 42.60 
1,466.28 218,740.85 
2,495.16 1,815.43 
384.13 
 
$ 322,598.14 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 30 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND YEAR ENDED JUNE 30, 1996 
 
EXHIBIT"'" 
 
$ 
 
4,627,125.48 $ 1,052,559.93 $ 5,679,685.41 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 31 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES 
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 3D, 1996 
 
EXHIBIT"J" 
 
FUND Student Scholarship Account HOPE Scholarship Program Pell Grant Program Student Activities Fund Student Incentive Student Insurance 
 
ASSETSI LIABILITIES JULY 1,1995 
 
ADDITIONS 
 
DEDUCTIONS 
 
ASSETSI LIABILITIES JUNE 30, 1996 
 
$ 
 
2,890.73 
 
$ 
 
2,890.73 
 
0.00 $ 469,373.62 $ 469,079.20 
 
294.42 
 
-271.94 
 
446,106.13 
 
447,560.69 
 
-1,726.50 
 
425.58 
 
36,846.89 . 
 
30,013.91 
 
7,258.56 
 
300.00 
 
11,100.00 
 
11,400.00 
 
0.00 
 
-832.50 
 
14,294,25 
 
15,080.25 
 
-1,618.50 
 
$ 
 
2,511.87 $ 977,720.89 $ 973,134.05 $ ==::::i7,!=:09=:8=.7:::::::1 
 
See accompanying note~ and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 32- 
 
 SWAINSBORO TECHNICAL INSTITUTE CASH AND CASH EQUIVALENTS 
JUNE 30,1996 
NONINTEREST BEARING ACCOUNTS 
Spivey State- Bank, Swainsboro, Georgia 
INTEREST BEARING ACCOUNTS 
Spivey State Bank, Swainsboro, Georgia 
OTHER 
Cashon Hand Petty Cash 
 
SCHEDULE "1" 
$ -22,671.85 208,797.58 300.00 
$ 186,425.73 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 33- 
 
 SWAINSBORO TECHNICAL INSTITUTE SCHEDULE OF FEDERAL REVENUES 
YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "2" 
 
BUDGET FUND 
Education, U. S. Department of Adult Education - State Administered Basic Grant Program Through Georgia Department of Technical and Adult Education - Administrative Central Office 
Federal Work-Study Program Direct 
Vocational Education - Basic Grants to States Through Georgia Department of Technical and Adult Education - Administrative Central Office 
Health and Human Services, U. S. Department of Job Opportunities and Basic Skills Training Through Georgia Department of Human Resources Various Offices of Department of Family and Children Services 
. Through Georgia Department of Technical and Adult Education Administrative Central Office 
Payments to States for Day Care Assistance Through Georgia Department of Human Resources 
Labor, U. S. Department of Job Training Partnership Act Through A1tamaha Georgia Southern Regional Development Center Through Augusta Technical Institute Through East Central Georgia Employment and Training Consortium Through Georgia Department of Technical and Adult Education Administrative Central Office 
 
CFDA NUMBER 
 
AMOUNT 
 
84.002 $ 152,611.42 
 
84.033 
 
7,180.81 
 
84.048 
 
258,299.44 
 
93.561 93.561 93.575 
 
58,334.83 2,284.91 41,497 .21 
 
17.250 17.250 17.250 
17.250 
 
37,041.79 76,968.33 157,877.17 
50,710.85 
 
$ 842,776.76 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 34 - 
 
 SWAINSBORO TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL 
YEAR ENDED JUNE 3D, 1996 
 
SCHEOULE "3" 
 
Totals per Annual Supplement Accruals June 30,1996 June 30,1995 
Totals per Report 
SUMMARY BY OBJECT CLASS BUDGET FUND Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act 
 
SALARIES AND WAGES 
$ 2,670,318.01 $ 
 
TRAVEL 45,451.99 
 
5,442.00 -3,446.38 
 
$ 2,672,313.63 $=====4:=5,=45:=1=.9::9 
 
$ 2,246,570.25 $ 
348,816.75 76,926.63 
 
35,141.66 7,815.17 2,495.16 
 
$ 2,672,313.63 $====4:i::!5,::::45=1=,9=9 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information, 
- 35-