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STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA, GEORGIA 30334 
 
 REVIEW REPORT STATE OF GEORGIA SWAINSBORO TECHNICAL INSTITUTE SWAINSBORO, GEORGIA YEAR ENDED JUNE 30, 1994 
 
 SWAINSBORO TECHNICAL INSTITUTE - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
 
EXHIBITS 
 
FINANCIAL STATEMENTS 
 
A COMBINED BALANCE SHEET (STATUTORY BASIS) 
 
ALLFUNDTYPESANDACCOUNTGROUPS 
 
2 
 
B STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS) 
 
GOVERNMENTAL FUND TYPE 
 
3 
 
C STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
 
BUDGET FUND 
 
4 
 
STATEMENTS OF FUNDS AVAILABLE AND EXPENDITURES 
 
COMPARED TO BUDGET 
 
BUDGET FUND 
 
D 
 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 
 
7 
 
E 
 
"B" LOTTERY FOR EDUCATION 
 
8 
 
F NOTES TO THE FINANCIAL STATEMENTS 
 
9 
 
SUPPLEMENTARY INFORMATION 
 
G COMBINING BALANCE SHEET (STATUTORY BASIS) 
 
BUDGET FUND 
 
20 
 
H COMBINING STATEMENT OF CHANGES IN FUND BALANCE 
 
(STATUTORY BASIS) 
 
BUDGET FUND 
 
21 
 
I COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
 
BUDGET FUND 
 
22 
 
J COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES 
 
FIDUCIARY FUND TYPE - AGENCY FUNDS 
 
25 
 
SCHEDULES 
 
I CASH AND CASH EQUIVALENTS 
 
26 
 
2 SCHEDULE OF FEDERAL REVENUES 
 
27 
 
3 RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL 
 
28 
 
 SWAINSBORO TECHNICAL INSTITUTE - TABLE OF CONTENTS - 
SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 
TAX RATIO (404) 656-0494 
 
~epartmeut of J\u~its 
254 WASHINGTON STREET, SW ROOM 214 
J\thmht, <ieorgia 30334-8400 
November 28, 1994 
 
FINANCIAL AUDITS (404) 656-2180 
PROGRAM AUDITS (404) 656-2006 
 
Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board ofDirectors 
and Honorable Donald Speir, President Swainsboro Technical Institute 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
Ladies and Gentlemen: 
We have reviewed the accompanying financial statements (Exhibits A through F) of Swainsboro Technical Institute as of and for the year ended June 30, 1994, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. As described in Note 1, these financial statements were prepared on a prescribed basis of accounting that 
demonstrates compliance with the budgetary statutes and regulations of the State of Georgia, which is a 
comprehensive basis of accounting other than generally accepted accounting principles. All information included in these financial statements is the representation of the management of Swainsboro Technical Institute. 
A review consists principally of inquiries of Institute personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. 
Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the basis of accounting described in Note 1. 
Our review was made for the purpose ofexpressing limited assurance that there are no material modifications that should be made to the financial statements in order for them to be in conformity with the basis of accounting described in Note 1. The accompanying supplementary information (Exhibits G through J and Schedules 1 through 3) is presented only for supplementary analysis purposes. Such information has been 
 
94ARL-4T 
 
 subjected to the inquiries and analytical procedures applied in the review of the financial statements, and we are not aware of any material modifications that should be made thereto. 
Respectfully submitted, 
~/~ 
Claude L. Vickers State Auditor 
CLV:gp 94ARL-4T 
 
 FINANCIAL STATEMENTS - 1- 
 
 SWAINSBORO TECHNICAL INSTITUTE 
COMBINED BALANCE SHEET (STATUTORY BASIS) ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1994 . 
 
EXHIBIT "A'' 
 
GOVERNMENTAL FIDUCIARY FUND TYPE FUND TYPE 
 
BUDGET 
 
AGENCY 
 
ACCOUNT GROUPS 
 
--G-E-N-E-R-A-L---------G-EN--ER-A-L---- 
 
TOTALS (Memorandum Only) 
 
FIXED 
ASSETS 
 
LONG-TERM DEBT 
 
J-U-N-E---3-0-,--1-9-9-4---JU-N--E--3-0-,--1-9-9-3 
 
ASSETS 
 
Cash and Cash Equivalents (See Schedule) 
 
$ 229,855.26 
 
$ 229,855.26$ 143,190.41 
 
Accounts Receivable State Funds Federal Financial Assistance Other 
 
$ 91,702.66 101,555.19 13,304.16 $ 8,900.35 
 
$ 91,702.66$ 7,851.68 
 
101,555.19 
 
76,688.55 
 
22,204.51 
 
41,653.03 
 
$ 206,562.01 $ 8,900.35 
 
$ 215,462.36 $ 126,193.26 
 
Fixed Assets Equipment 
 
$1,302,103.53 
 
$ 1,302,103.53 $ 840,042.32 
 
Amounts to be Provided for Payment of Accrued Compensated Absences 
 
$ 186,852.20$ 186,852.20$ 161,600.27 
 
Total Assets 
 
$===4=3=6=,4=1==7=.2=7= $====8==,9=0==0=.3=5= $=1=,3=0==2=,1=0=3==.5=3= $==1=8=6=,=8=5=2=.2=0$==1=,9==3=4=,=2=7=3=.=3=5$==l,=2=7=l=,=0=2=6=.=2=6= 
 
LIABILITIES AND FUND EQUITY 
 
Liabilities Cash Overdraft Accounts Payable Salaries Payable Deferred Revenue Tuition and Fees Funds Held for Others Compensated Absences 
 
$ $ 251,463.79 
3,209.13 1,890.75 
 
4,944.01 3,956.34 
 
$ $ 186,852.20 
 
4,944.01 $ 251,463.79 
3,209.13 1,890.75 3,956.34 186,852.20 
 
0.00 57,837.66 3,000.00 14,625.00 11,815.48 161,600.27 
 
Total Liabilities 
 
$ 256,563.67 $ 8,900.35 
 
$ 186,852.20$ 452,316.22 $ 248,878.41 
 
Fund Equity Investment in General Fixed Assets Fund Balance Reserved Federal Financial Assistance For Expired Grant Balances$ For Other Live Work Projects Prior Year Local Funds Unreserved Designated Surplus Regular Lottery for Education 
 
352.59 731.23 34,101.72 141,732.24 1,933.51 1,002.31 
 
$1,302,103.53 
 
$1,302,103.53 $ 840,042.32 
 
352.59 731.23 34,101.72 141,732.24 
 
401.10 731.23 37,194.58 138,346.72 
 
1,933.51 1,002.31 
 
5,431.90 0,00 
 
Total Fund Equity 
 
$ 179,853.60 
 
$1,302,103.53 
 
$1,481,957.13 $1,022,147.85 
 
Total Liabilities and 
 
Fund Equity 
 
$ 436,417.27 
============ 
 
$====8==,9=0==0=.3=5= 
 
$1,302,103.53 
==--===--=== 
 
$ 186,852.20$ 1,934,273.35 
===---==---= ============= 
 
$1,271,026.26 
============= 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement. 
- 2- 
 
 SWAINSBORO TECHNICAL INSTITUTE 
STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS) GOVERNMENTAL FUND TYPE 
YEAR ENDED JUNE 30 1 1994 
 
EXHIBIT "B'' 
 
FUND BALANCE - JULY 1 
Reserved Unreserved 
Designated Surplus 
ADDITIONS 
Adjustments to Prior Year's Accounts Payable 
Excess of Funds Available over Expenditures Exhibit "C" 
Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures 
DEDUCTIONS 
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education Administrative Central Office Year Ended June 30, 1992 Year Ended June 30, 1993 
Adjustments to Prior Year's Accounts Receivable 
Refunds to Granters Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance 
Reserved Fund Balance Carried Over from Prior Year as Funds Available 
FUND BALANCE - JUNE 30 
(To Exhibit "A") 
 
BUDGET FUND YEAR ENDED 
JUNE 30, 1994 JUNE 30, 1993 
 
$ 176,673.63 $ 217,598.84 
 
5,431.90 
 
76,638.6} 
 
$ 182,105.53 $ 294,237.45 
 
$ 
 
800.55 $ 4,559.65 
 
178,984.53 0.00 76.20 
 
176,887.19 
128.74 1,364.37 
 
$ 179,861.28 $ 182,939.95 
 
$ 
 
0.00 $ 76,638.61 
 
5,431.90 
 
0.00 
 
7.68 
 
14.28 
 
0.00 176,673.63 
 
820.14 217,598.84 
 
$ 182,113.21 $ 295,071.87 
 
$ 179,853.60 $ 182,105.53 
============= ============= 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
- 3- 
 
 SWAINSBORO TECHNICAL INSTITUTE 
STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND 
YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "C" Page 1 
 
FUNDS AVAILABLE 
REVENUES 
STATE FUNDS Allotment from Georgia Department of Technical and Adult Education - Administrative Central Office 
FEDERAL REVENUES (See Schedule) 
OTHER REVENUES RETAINED Contracts Georgia Department of Human Resources PEACH Project Georgia Department of Technical and Adult Education - Administrative Central Office TCI Cablevision Education Project Georgia Institute of Technology Satellite Technology Program Fees Application Graduation Registration/Continuing Education Testing Other Interest Earned Reimbursements From Various Sources Rents Sales and Services (Net) Tuition Other Sources 
Total Other Revenues Retained 
Total Revenues 
CARRY-OVER FROM PRIOR YEAR 
Transfer from Reserved Fund Balance Federal Financial Assistance Live Work Projects Prior Year Local Funds 
Total Carry-Over from Prior Year 
 
TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 
 
$2,819,226.66$ 2,080,725.68 $ 832,075.39 $ 934,921.39 
 
$ 10,341.45 $ 
 
7,034.95 
 
0.00 
 
75.00 
 
4,095.12 
 
0.00 
 
13,047.00 3,729.02 
86,610.40 6,919.00 
5,469.89 5,726.53 
 
12,705.00 4,099.07 
93,944.08 6,222.00 995.88 7,786.93 
 
0.00 
0.00 74,509.77 225,957.39 
127.69 
 
19,973.55 1,000.00 73,972.41 
239,561.35 0.00 
 
$ 436,533.26 $ 467,370.22 
 
$ 4,087,835.31 $ 3.483.017 ..29 
 
$ 
 
1,132.33 $ 
 
0.00 
 
37,194.58 
 
30,102.46 
 
138,346.72 
 
187,496.38 
 
$ 176,673.63 $ 217,598.84 
 
Total Funds Available 
 
$4,264,508.94$ 3.700,616.13 
 
EXPENDITURES 
PERSONAL SERVICES-INSTITUTIONS 
Salaries and Wages Employer's Contributions for: 
F.I.C.A. Retirement Health Insurance .Liability Insurance 
 
$ 1,895,429.50 $ 1,901,113.11 
 
32,514.58 211,848.59 220,165.41 
8,778.00 
 
32,955.47 211,976.96 
220,079.30 6,262.00 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
- 4- 
 
 SWAINSBORO TECHNICAL INSTITUTE 
STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND 
YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "C" Page 2 
 
EXPENDITURES 
PERSONAL SERVICES-INSTITUTIONS 
Employer's Contributions for: Unemployment Compensation Insurance Workers' Compensation Insurance 
OPERATING EXPENSES-INSTITUTIONS 
Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents (Other than Real Estate) Insurance and Bonding Other Operating Expenses Publications and Printing 
Travel Motor Vehicle Purchases Equipment 
Equipment Purchases Rental of Equipment Computer Charges Software Equipment 
Equipment Purchases Rental of Equipment Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Per Diem and Fees 
QUICK START PROGRAM 
Per Diem, Fees and Contracts Per Diem and Fees 
ADULT LITERACY GRANTS 
Personal Services Salaries and Wages Employer's Contributions for: F.I.C.A. Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
Other Costs Supplies and Materials Utilities Other Operating Expenses 
Travel Equipment 
Equipment Purchases 
 
TOTALS 
YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 
 
$ 
 
1,109.24 $ 
 
712.24 
 
3,314.72 
 
1,502.60 
 
$ 2,373,160.04 $ 2,374,601.68 
 
$ 11,386.96 $ 115,839.44 47,257.21 82,475.01 471.60 2,190.00 177,345.21 6,878.68 26,908.09 0.00 
0.00 0.00 
18,004.73 
126,080.34 18,186.78 4,200.00 64,696.05 
18,873.32 
$_--'-".7.:2:..0,.a,.7.::9.,3: .42 $ 
 
11,589.20 137,802.58 
57,456.01 73,948.75 
0.00 4,150.00 340,547.74 15,253.58 29,936.89 12,866.00 
171,562.32 17,388.38 
10,004.08 
0.00 0.00 1,200.00 10,936.92 
14,841.40 
909,483.85 
 
$ 
 
4,207.00 $_ _ _.....o..:..:.O._O 
 
$ 295,832.64 $ 181,968.83 
 
4,721.60 21,524.76 
22,660.75 532.00 77 .88 232.64 
 
2,787.17 10,114.50 
10,572.54 404.00 53.76 113.40 
 
24,500.18 
252.59 2,972.26 5,832.10 
 
14,645.04 0.00 
2,910.18 4,596.24 
 
7,940.13 
 
6,467.75 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
- 5- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE ANO EXPENDITURES 
BUDGET FUND 
YEAR ENDED JUNE 30. 1994 
 
EXHIBIT "C" Page 3 
 
EXPENDITURES 
ADULT LITERACY GRANTS 
Computer Charges Software 
Telecommunications 
JOB TRAINING PARTNERSHIP ACT 
Personal Services Salaries and Wages Employer's Contributions for: 
F. LC.A. 
Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance Other Costs Supplies and Materials Other Operating Expenses Travel Telecommunications 
CAPITAL OUTLAY 
Equipment Equipment Purchases 
Per Diem, Fees and Contracts Contracts 
EQUIPMENT - STATE SCHOOLS 
Equipment Equipment Purchases 
Total Expenditures 
Excess of Funds Available over Expenditures 
 
TOTALS YEAR ENDED 
JUNE 30. 1994 JUNE 30. 1993 
 
$ 
 
2,998.35 $. 5,010.00 
 
486.22 
 
0.00 
 
$ 390,564.10$ 239,643.41 
 
$ 64,455.24 $ 
1,308.61 7,832.93 8,056.94 
532.00 77 .88 
232.64 
1,805.89 720.70 
4,191.77 419.06 
89.633.66 $ 
 
0.00 
0.00 0.00 0.00 0.00 0.00 0.00 
0.00 0.00 0.00 0.00 
0.00 
 
2,762.60$ 
 
0.00 
 
81,048.97 
 
0.00 
 
83.a11.s1 $_ _ _ _o~.o_o 
 
$ 423,354.62 $_ _ _ _o~.o_o 
 
$ 4,085,524.41 $ 3,523,728.94 
 
178,984.53 
 
176,887.19 
 
$ 4.264.508.94 $ 3.700.616.13 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. 
- 6- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "D'' 
 
FUNDS AVAILABLE REVENUES 
State Funds Federal Revenues Other Revenues Retained 
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 2,397,882.00 $ 2,394,869.73 $ -3,012.27 
 
1,161,794.00 
 
832,075.39 -329,718.61 
 
468,196.00 
 
436,533.26 
 
-31,662.74 
 
------------- ------------- ------------- 
 
$ 4,027,872.00 $ 3,663,478.38 $ -364,393.62 
 
100,000.00 
 
176,673.63 
 
76,673.63 
 
$ 4,127,872.00 $ 3,840,152.-01 $ -287,719.99 
 
EXPENDITURES 
Personal Services-Institutions Operating Expenses-Institutions Quick Start Program Adult Literacy Grants Job Training Partnership Act Capital Outlay 
 
$ 2,440,700.00 $ 2,373,160.04 $ 67,539.96 
 
1,043,043.00 
 
720,793.42 
 
322,249.58 
 
4,207.00 
 
4,207.00 
 
0.00 
 
473,848.00 
 
390,564.10 
 
83,283.90 
 
101,074.00 
 
89,633.66 
 
11,440.34 
 
65,000.00 
 
83,811.57 
 
-18,811.57 
 
------------- ------------- ------------- 
 
$ 4,127,872.00 $ 3,662,169.79 $ 465,702.21 
 
Excess of Funds Available over Expenditures 
 
$ 177,982.22 $ 177,982.22 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement. 
- 7- 
 
 SWAINSBORO TECHNICAL INSTITUTE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "E" 
 
FUNDS AVAILABLE REVENUES 
State Funds 
EXPENDITURES Equipment - State Schools 
Excess of Funds Available over Expenditures 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 424,386.00$ 424,356.93 $ 
 
-29.07 
 
============= ------------- ------------- 
 
$ 424,386.00$ 423,354.62 $ 
 
1,031.38 
 
$ 
 
1,002.31 $ 
 
1,002.31 
 
============= ===-========== 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement. 
-8 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXHIBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY Swainsboro Technical Institute is one oftwenty-eight (28)State supported member institutes of postsecondary education in Georgia which comprise the Georgia Department of Technical and Adult Education, an organiz.ational unit of the State of Georgia. The accompanying financial statements reflect the operations of Swainsboro Technical Institute as a separate reporting entity. 
The Institute's Local Board ofDirectors is composed of nine (9) members serving staggered three-year terms who are appointed by the State Board of Technical and Adult Education. Appropriation of State funds is made to the Georgia Department of Technical and Adult Education by the General Assembly of Georgia. The Department's Administrative Central Office determines the amount of State funds to be received by Swainsboro Technical Institute. The Institute does not have authority to retain unexpended State funds (surplus) for any given fiscal year. Accordingly, Swainsboro Technical Institute is considered an organizational unit ofthe Georgia Department of Technical and Adult Education for financial reporting purposes because of the significance of its legal, operational, and financial relationships as defined in Section 2100 of the Governmental Accounting Standards Board Codification of Governmental Accounting and Financial Reporting Standards. 
FUND ACCOUNTING Swainsboro Technical Institute uses funds and account groups to report on its financial position and the results of its operations determined in conformity with the accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. 
Funds and account groups presented in the accompanying financial statements are as follows: 
GOVERNMENTAL FUND TYPE 
BUDGET FUND - The fund used to account for activities and functions as set forth in the Amended Appropriations Act of 1993-1994. This fund also includes operations from various institutional services provided to students, faculty, and/or staff which are funded by fees charged to participants that are directly related to, but not necessarily equal to, the cost of service. The Budget Fund is similar in nature to a General Fund as identified in generally accepted accounting principles in that the Budget Fund is used to account for all activities except those required to be accounted for in some other fund. 
FIDUCIARY FUND TYPE 
AGENCY FUNDS - The funds used to account for assets held for use by other funds, governments, or individuals. 
- 9- 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXHIBIT "F'' 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
FUND ACCOUNTING 
ACCOUNT GROUPS 
GENERAL FIXED ASSETS - The account group used to account for fixed assets used in governmental fund type operations. Fixed assets purchased are recorded at historical cost. Donated fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded values. No depreciation has been provided on general fixed assets. 
GENERAL LONG-TERM DEBT - The account group used to report the noncurrent portions ofcertain governmental long-term liabilities, such as claims, judgments, and compensated absences, which will be paid from future resources. 
BASIS OF ACCOUNTING MEASUREMENT FOCUS 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds should be accounted for using the current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues) and decreases (i.e.,expenditures) in net current assets. 
GOVERNMENTAL FUND TYPE BUDGET FUND 
Except as disclosed in the following paragraphs, units of government of the State of Georgia record their Budget Fund revenues and expenditures in accordance with the modified accrual basis of accounting. Under the modified accrual basis ofaccounting, revenues are recognized when susceptible to accrual (i.e.,when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Revenues that are accrued include primarily State funds, Federal grants and entitlements, and certain amounts earned under operating agreements with other parties. Further, the modified accrual basis of accounting calls for expenditures, other than accrued interest of general long-term debt, to be recorded when the related fund liability is incurred. 
Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based in part on the unexecuted portion of contracts for goods and services. The recognition of encumbrances as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations ofthe State ofGeorgia, but is not consistent with generally accepted accounting principles, which provide for the recording ofencumbrances as a reservation of fund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles. 
- 10 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXHIBIT "F'' 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BASIS OF ACCOUNTING GOVERNMENTAL FUND TYPE BUDGET FUND 
Prior period adjustments are reported as additions to and deductions from fund balance of the Budget Fund in the accompanying financial statements. This presentation is in accordance with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures. 
FIDUCIARY FUND TYPE AGENCY FUNDS 
Agency Funds are custodial in nature in that assets are equally offset by liabilities to other funds, governmental units, or individuals. The modified accrual basis of accounting is utilized for recognizing assets and liabilities. 
BUDGET The Georgia Department of Technical and Adult Education - Administrative Central Office receives State appropriated funds and certain Federal funds for the various technical institutes throughout the State. The appropriated budget is adopted at the departmental level and represents appropriations provided by the Amended Appropriations Act of 1993-1994. The budget allocation and disbursement of these funds is made to the various technical institutes by the Administrative Central Office. In addition, the technical institutes receive certain Federal funds and other funds directly and include these funds in the budget filed with the Administrative Central Office. 
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents include currency on hand and demand deposits with banks and other authorized financial institutions. 
ACCOUNTS RECEIVABLE Accounts receivable consist of allotments due from the Administrative Central Office of the Department of Technical and Adult Education, reimbursements due from Federal, State, local and private grants and contracts, and other receivables disclosed from information available. 
INVENTORIES No inventories ofsupplies are reported in the current financial statements. Expendable supplies are recorded as expenditures at the time of purchase. 
RESERVED FUND BALANCE Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. The following is a brief description of the reserves reflected in the accompanying financial statements: 
 
- 11 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXIIlBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
RESERVED FUND BALANCE 
 
FEDERAL FINANCIAL ASSISTANCE EXPIRED GRANT BALANCES 
Expired grant balances represent the unexpended balance ofFederal financial assistance, other than through the Administrative Central Office, remaining after the expiration of the Federal program/project. This amount is refundable to the applicable grantor. 
 
OTHER The residual portion ofFederal financial assistance revenues not yet expended or encumbered. This amount is restricted for expenditure in future years. This accounting treatment differs from generally accepted accounting principles in that the unearned portion of Federal financial assistance should be reflected as Deferred Revenue. 
 
LIVE WORK PROJECTS The accumulated balance of unexpended funds derived from student live work projects. This amount is restricted to expenditures for live work projects in subsequent fiscal years. 
 
PRIOR YEAR LOCAL FUNDS 
 
Effective July 1, 1987, Swainsboro Technical Institute became a part of the Georgia Department of 
 
Technical and Adult Education. The Official Code of Georgia Annotated Section 20-4-23 provides the 
 
Institute may retain for future operations "...any unexpended nonstate funds that have been collected by, 
 
appropriated for, or otherwise earmarked for use by said postsecondary technical school operated by a local 
 
board ofeducation or an area board... ". These unexpended local funds are available for use in subsequent 
 
fiscal years. 
 
 
 
COMPENSATED ABSENCES Compensated absences represent obligations of the Institute relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulated annual leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the Budget Fund for the current portion ofthis obligation as this amount will not be liquidated with expendable available financial resources. Funds are provided in the allotment of State funds each year to the Institute to cover the cost of annual leave paid to terminated employees. 
 
The liability for compensated absences at year-end is reported in the General Long-Term Debt Account Group for governmental funds. 
 
MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the Combined Balance Sheet (Statutory Basis) are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. 
 
- 12 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXIIlBIT "F" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
COMPARATIVE DATA Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the Institute's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. 
Certain reclassifications have been made to the comparative data in order to provide comparability with the current year classifications. 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS 
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to the State of Georgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59: 
(1) Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the United States or of the State of Georgia. 
(2) Bonds, bills, notes, certificates of indebtedness, or other obligations of the counties or municipalities of the State of Georgia. 
(3) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose. 
(4) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia. 
(5) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Banlc, the Federal Home Loan Bank, the Federal Intermediate Credit Banlc, the Central Banlc for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
(6) Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation. 
As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia (which include technical institutes) the option of exempting demand deposits from the collateral requirements. 
- 13 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
' JUNE 30, 1994 
 
EXHIBIT "F" 
 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS 
 
COLLATERALIZATION OF DEPOSITS For purposes of analysis of custodial credit risk, cash deposits consists of all bank balances which include demand deposits and/or interest bearing accounts. These bank balances are categorized below in order to provide information about the extent to which such deposits are exposed to custodial credit risk: 
 
Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the Institute or by its agent in the Institute's name. 
 
Category 2 - Amounts collateralized with securities (at market value) held by the financial institution's trust department or agent in the Institute's name. 
 
Category 3 - Amounts collateralized with securities (at market value) held by the financial institution or by its trust department or agent, but not in the Institute's name, and amounts uncollateralized. 
 
Carrying Amount 
 
Bank Balances 
 
Risk Categories 
 
2 
 
3 
 
Cash Deposits 
 
$ 224 661 25 $ 393 954 88 $ 102,351 35 $====0,.,.,00"""' $ 291 603.53 
 
NOTE 3: CHANGES IN GENERAL FIXED ASSETS 
 
In accordance with the statutory definition ofmoveable personal property (Official Code of Georgia Annotated Section 50-16-161), only those items with an acquisition cost of $1,000.00 or greater are reflected in the General Fixed Assets Account Group. 
 
The following is a summary of changes ofequipment for the General Fixed Assets Account Group during the 
fiscal year: 
 
Balance July I, 1993 
 
$ 840,042.32 
 
Additions Deductions 
 
464,266.21 2,205.00 
 
Balance June 30, 1994 
 
$ 1,302,103.53 
 
NOTE 4: GENERAL LONG-TERM DEBT 
 
CHANGES IN GENERAL LONG-TERM DEBT During the year ended June 30, 1994, the following changes occurred in the compensated absences liability reported in the General Long-Term Debt Account Group: 
 
- 14 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXIIlBIT "F'' 
 
NOTE 4: GENERAL LONG-TERM DEBT 
 
CHANGES IN GENERAL LONG-TERM DEBT 
 
Balance July 1, 1993 
 
$ 161,600.27 
 
Additions Annual Leave Earned and Utilized (Net) Salaries and Wages Salary-Related Fringe Benefits(*) 
 
21,888.95 3,362.98 
 
Balance June 30, 1994 
 
$ 186,852.20 
 
(*) Includes salary-related fringe benefits applicable to compensated absences at July 1, 1993. 
 
NOTE 5: DEFERRED COMPENSATION PLAN 
 
The State of Georgia offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to employees of the State of Georgia and county health departments, permits such employees to defer a portion of their salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property or rights of the State of Georgia subject only to the claims of the State's general creditors. Participant's rights under the plan are equal to those of a general creditor of the State of Georgia in an amount equal to the fair market value of the deferred account of each participant. Financial information relative to the plan is presented in the financial report of the State Personnel Board Merit System of Personnel Administration for the year ended June 30, 1994. 
 
NOTE 6: RETIREMENT PLANS 
 
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA TEACHERS RETIREMENT SYSTEM OF GEORGIA Substantially all employees are members of the Employees' Retirement System of Georgia or the Teachers Retirement System of Georgia. The Employees' Retirement System of Georgia is a single-employer, defined benefit pension plan, while the Teachers Retirement System of Georgia is a cost-sharing multiple-employer public employee retirement system. 
 
These Retirement Systems were established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees of the State of Georgia. Both Retirement Systems are funded through a combination of employee and employer contributions. Employees are required to contribute a graduated percentage of annual compensation. Employer contributions are for a specified percentage of active member payroll determined annually by an actuarial valuation. During the year ended June 30, 1994, the Institute 
 
- 15 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXHIBIT "F" 
 
NOTE 6: RETIREMENT PLANS 
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA TEACHERS RETIREMENT SYSTEM OF GEORGIA contributed $17,991.45 to the Employees' Retirement System of Georgia and $223,214.83 to the Teachers Retirement System of Georgia. Participation in either Retirement System is not segregated by employee groups of individual governmental units and the Institute has no further liability under either Retirement System other than future employer contributions as established for each fiscal year. Information relative to each plan's description, funding status, and historical trends is presented in the financial reports of the Employees' Retirement System of Georgia and the Teachers Retirement System of Georgia for the year ended June 30, 1994. 
GEORGIA DEFINED CONTRIBUTION PLAN The State of Georgia provides retirement coverage for temporary, seasonal, and part-time employees who are not eligible for membership in the Retirement Systems referred to above through a single-employer defined contribution plan. The Georgia Defined Contribution Plan was established by the General Assembly of Georgia and is administered by the Board of Trustees of the Employees' Retirement System of Georgia. Covered employees are required to contribute 7.5% of their gross salary, with no matching contribution by the employer. A member who terminates employment may apply for a refund of contributions and interest. Benefits are based solely on the amount contributed by the employee plus investment earnings. Upon discretion ofthe Board of Trustees, members who leave employment with less than $3,500.00 credited to their account may be required to make a lump-sum withdrawal. Members are eligible to retire at the age of 65 with the option ofreceiving a periodic payment based on mortality tables and interest accumulation as adopted by the Board of Trustees of the Employees' Retirement System of Georgia. Information relative to the plan description and funding status is presented in the financial report of the Employees' Retirement System of Georgia for the year ended June 30, 1994. 
NOTE 7: LEAVE POLICIES 
Employees earn annual leave ranging from one and one-quarter days to one and three-quarter days each month depending upon the employees' length of continuous State service with a maximum accumulation of forty-five days. Employees are paid for unused accumulated annual leave upon retirement or termination of employment. See Note 1 - Compensated Absences 
Employees earn one and one-quarter days of sick leave each month with a maximum accumulation of ninety days. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment. 
NOTE 8: NONMONETARY TRANSACTIONS 
The Administrative Central Office of the Georgia Department of Technical and Adult Education used lottery proceeds to purchase $147,347.64 of equipment for Swainsboro Technical Institute during the fiscal year ended June 30, 1994. Those items with an acquisition cost of $1,000.00 or greater will be added to the 
- 16 - 
 
 SWAINSBORO TECHNICAL INSTITUTE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1994 
 
EXI-IlBIT "F'' 
 
NOTE 8: NONMONETARY TRANSACTIONS 
General Fixed Assets Account Group as received in the accompanying financial statements. However, revenues and expenditures for these lottery proceeds are not reflected in these financial statements. 
The Georgia State Financing and Investment Commission (GSFIC), a unit of State government, is responsible for the issuance of state debt and for the investment and accounting for proceeds derived from the issuance of state debt. In addition, GSFIC is authorized to acquire and construct projects for the benefit of units of State government or to contract with units of State government for the construction or acquisition of capital outlay projects. During the fiscal year ended June 30, 1994, the Georgia State Financing and Investment Commission paid $44,396.31 to various vendors for approved projects related to Swainsboro Technical Institute. 
NOTE 9: CONTINGENCIES 
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the Institute expects such amounts, if any, to be immaterial to its overall financial position. 
Litigation, cl~ims and assessments filed against Swainsboro Technical Institute (as a unit ofthe Department of Technical and Adult Education), if any, are generally considered to be actions against the State of Georgia. Pursuant to the Official Code of Georgia Annotated, the Department of Administrative Services maintains a program of purchased insurance and self-insurance which provides coverage for such litigation, claims and assessments. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1994. 
NOTE 10: BONDING INFORMATION 
The President and all employees of Swainsboro Technical Institute are bonded under a Public Employees Blanket Bond written by the Employers Insurance of Wausau, their Bond No.1450-00-110723, on which the premium was paid to October 1, 1994. Under this agreement, the public employee dishonesty coverage insures Swainsboro Technical Institute to a maximum of $1,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees. The faithful performance of duty coverage insures the Institute to a maximum of $100,000.00 against loss sustained from failure of its employees to perform faithfully their duties or to account properly for all monies and property received by virtue of their position or employment. 
All employees of Swainsboro Technical Institute are also bonded under a Commercial Crime Policy written by the United States Fire Insurance Company, their Policy No. 626 011675 2, on which the premium was paid to October I, 1994. Under this additional public employee dishonesty coverage, the policy insures the Institute to a maximum of$4,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees. 
 
- 17 - 
 
  SUPPLEMENTARY INFORMATION - 19 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING BALANCE SHEET (STATUTORY BASIS) 
BUDGET FUND 
JUNE 30. 1994 
 
EXHIBIT "G" 
 
ASSETS 
Cash and Cash Equivalents 
Accounts Receivable State Funds Federal Financial Assistance Other 
Total Assets 
LIABILITIES AND FUND EQUITY 
Liabilities Accounts Payable Salaries Payable Deferred Revenue Tuition and Fees 
Total Liabilities 
Fund Equity Fund Balance Reserved Federal Financial Assistance For Expired Grant Balances For Other Live Work Projects Prior Year Local Funds Unreserved Designated Surplus Regular Lottery for Education 
Total Fund Equity 
 
"A" 
DEPARTMENT OF 
TECHNICAL AND ADULT 
EDUCATION 
 
"B" LOTTERY FOR 
EDUCATION 
 
TOTAL 
 
$----1-8-3-,-0-6-6-.-3-4 $-----4-6-,7--8-8-.9--2 $----2-2-9-,-8-5-5-.-2-6 
 
$ 17,345.73 $ 74,356.93 $ 91,702.66 
 
101,555.19 
 
101,555.19 
 
13,304.16 
 
13,304.16 
 
------------- ------------- ------------- 
 
$ 132,205.08 $ 74,356.93 $ 206,562.01 
------------- ------------- ------------- 
 
$ 315,271.42 $ 121,145.85 $ 436,417.27 
============= ============= ============= 
 
$ 131,320.25 $ 120,143.54 $ 251,463.79 
 
3,209.13 
 
3,209.13 
 
------1-,8--9-0-.-7-5 
 
------------- 
 
1,890.75 
------------- 
 
$ 136,420.13 
------------- 
 
$ 120,143.54 
------------- 
 
$----2-5-6-,-5-6-3-.-6-7 
 
$ 
 
352.59 
 
731. 23 
 
34,101.72 
 
141,732.24 
 
$ 
 
352.59 
 
731. 23 
 
34,101.72 
 
141,732.24 
 
1,933.51 
 
1,933.51 
 
------------- $------1-,0-0--2-.3-1- ------1-,0-0--2-.3--1 
 
$ 178,851.29 
------------- 
 
$ 
 
1,002.31 
 
------------- 
 
$----1-7-9-,-8-5-3-.-6-0 
 
Total Liabilities and Fund Equity 
 
$ 315,271.42 $ 121,145.85$ 436,417.27 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 20 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF CHANGES IN FUND BALANCE (STATUTORY BASIS) 
BUDGET FUND YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "H" 
 
FUND BALANCE - JULY 1 
--------------------- 
Reserved Unreserved 
Designated Surplus 
ADDITIONS 
--------- 
Adjustments to Prior Year's Accounts Payable 
Excess of Funds Available over Expenditures Exhibit II I" 
Reimbursement of Prior Year's Expenditures 
DEDUCTIONS 
---------- 
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1993 
Adjustments to Prior Year's Accounts Receivable 
Reserved Fund Balance Carried Over from Prior Year as Funds Available 
FUND BALANCE - JUNE 30 
---------------------- 
(To Exhibit "G") 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
------------- 
 
"B" LOTTERY FOR 
EDUCATION 
----------- 
 
TOTAL 
 
$ 176,673.63 
 
$ 176,673.63 
 
5,431.90 $ 
 
0.00 
 
5,431.90 
 
------------- ------------- ------------- 
 
$ 182,105.53 $ 
 
0.00 $ 182,105.53 
 
------------- ------------- ------------- 
 
$ 
 
800.55 
 
$ 
 
800.55 
 
177,982.22 $ 
 
1,002.31 
 
178,984.53 
 
76.20 
 
76.20 
 
------------- ------------- ------------- 
 
$ 178,858.97 $ 1,002.31 $ 179,861.28 
------------- ------------- ------------- 
 
$ 
 
5,431.90 $ 
 
0.00 $ 5,431.90 
 
7.68 
 
7.68 
 
176,673.63 
 
176,673.63 
 
------------- ------------- ------------- 
 
$ 182,113.21 $ 
 
0.00 $ 182,113.21 
 
------------- ------------- ------------- 
 
$ 178,851.29 $ 1,002.31 $ 179,853.60 
============= ============= ============= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 21 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND 
YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "I" Page 1 
 
FUNDS AVAILABLE 
REVENUES 
STATE FUNDS Allotment from Georgia Department of Technical and Adult Education - Administrative Central Office 
FEDERAL REVENUES 
OTHER REVENUES RETAINED Contract Georgia Department of Human Resources PEACH Project Georgia Institute of Technology Satellite Technology Program Fees Application Graduation Registration/Continuing Education Testing Other Interest Earned Sales and Services (Net) Tuition Other Sources 
Total Other Revenues Retained 
Total Revenues 
CARRY-OVER FROM PRIOR YEAR 
Transfer from Reserved Fund Balance Federal Financial Assistance Live Work Projects Prior Year Local Funds 
Total Carry-Over from Prior Year 
 
"A" 
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 
 
"B" LOTTERY FOR 
EDUCATION 
 
TOTAL 
 
$ 2,394,869.73 $ $ 832,075.39 
 
424,356.93 $ 2,819,226.66 $ 832,075.39 
 
$ 10,341.45 
4,095.12 
13,047.00 3,729.02 86,610.40 6,919.00 5,469.89 5,726.53 74,509.77 225,957.39 
127.69 
$ 436,533.26 
$ 3,663,478.38 $ 
 
$ 10,341.45 
4,095.12 
13,047.00 3,729.02 86,610.40 6,919.00 5,469.89 5,726.53 74,509.77 225,957.39 
127.69 
$ 436,533.26 
424,356.93 $ 4,087,835.31 
 
$ 
 
1,132.33 
 
37,194.58 
 
138,346.72 
 
$ 176,673.63 
 
$ 
 
1,132.33 
 
37,194.58 
 
138,346.72 
 
$ 176,673.63 
 
Total Funds Available 
EXPENDITURES 
PERSONAL SERVICES-INSTITUTIONS 
Salaries and Wages Employer's Contributions for: 
F.I.C.A. Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
 
$ 3,840,152.01 $ 424,356.93 $ 4,264,508.94 
 
$ 1,895,429.50 
32,514.58 211,848.59 220,165.41 
8,778.00 1,109.24 3 314.72 
$ 2,373,160.04 
 
$ 1,895,429.50 
32,514.58 211,848.59 220,165.41 
8,778.00 1,109.24 3 314.72 
$ 2,373,160.04 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 22 - 
 
 SWAINSBORO TECHNICAL INSTITUTE 
COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND 
YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "I" Page 2 
 
EXPENDITURES 
OPERATING EXPENSES-INSTITUTIONS 
Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents (Other than Real Estate) Insurance and Bonding Other Operating Expenses Publications and Printing 
Travel Computer Charges 
Software Equipment 
Equipment Purchases Rental of Equipment Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Per Diem and Fees 
QUICK START PROGRAM 
Per Diem, Fees and Contracts Per Diem and Fees 
ADULT LITERACY GRANTS 
Personal Services Salaries and Wages Employer's Contributions for: F.I.C.A. Retirement Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
Other Costs Supplies and Materials Utilities Other Operating Expenses 
Travel Equipment 
Equipment Purchases Computer Charges 
Software Telecommunications 
JOB TRAINING PARTNERSHIP ACT 
Personal Services Salaries and Wages Employer's Contributions for: F.I.C.A. Retirement 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT 
EDUCATION 
 
"B" LOTTERY FOR 
EDUCATION 
 
TOTAL 
 
$ 11,386.96 115,839.44 47,257.21 82,475.01 471.60 2,190.00 177,345.21 6,878.68 26,908.09 
18,004.73 
126,080.34 18,186.78 
4,200.00 64,696.05 
18,873.32 
$ 720,793.42 
$_ __,_4.l."'-'20<.!7_,._.,o0-"-0 
$ 295,832.64 
4,721.60 21,524.76 22,660.75 
532.00 77 .88 232.64 
24,500.18 252.59 
2,972.26 5,832.10 
7,940.13 
2,998.35 486.22 
$ 390,564.10 
$ 64,455.24 
1,308.61 7,832.93 
 
$ 11,386.96 115,839.44 47,257.21 82,475.01 471.60 2,190.00 177,345.21 6,878.68 26,908.09 
18,004.73 
126,080.34 18,186.78 
4,200.00 64,696.05 
18,873.32 
$ 720,793.42 
$_ _ _ _4_....2.. ._0_1_'""o. =o 
$ 295,832.64 
4,721.60 21,524.76 22,660.75 
532.00 77 .88 
232.64 
24,500.18 252.59 
2,972.26 5,832.10 
7,940.13 
2,998.35 486.22 
$ 390,564.10 
$ 64,455.24 
1,308.61 7,832.93 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 23 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES 
BUDGET FUND 
YEAR ENDED JUNE 30 1 1994 
 
EXHIBIT "I" Page 3 
 
EXPENDITURES 
JOB TRAINING PARTNERSHIP ACT 
Persona 1 Services Employer's Contributions for: Health Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
Other Costs Supplies and Materials Other Operating Expenses 
Travel Telecommunications 
CAPITAL OUTLAY 
Equipment Equipment Purchases 
Per Diem, Fees and Contracts Contracts 
EQUIPMENT - STATE SCHOOLS 
Equipment Equipment Purchases 
Total Expenditures 
Excess of Funds Available over Expenditures 
 
"A" 
DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
"8" LOTTERY FOR 
EDUCATION 
 
Iilll 
 
$ 
 
8,056.94 
 
532.00 
 
77 .88 
 
232.64 
 
1,805.89 
720.70 4,191.77 
419.06 
 
$_--"8--'-9_._, _6_3_ --'3'-'.-"6~6 
 
$ 
 
8,056.94 
 
532.00 
 
77 .88 
 
232.64 
 
1,805.89 720.70 
4,191.77 
419.06 
 
$_ __,_89.....,..6..aa.3.3.....6._..6 
 
$ 
 
2,762.60 
 
81048.97 
 
$_--"'83""'1..8.=1~1.'-"5"""7 
 
$ 
 
2,762.60 
 
81,048.97 
 
$ $ 3,662,169.79 $ 
177,982.22 
 
423,354.62 $ 423,354.62 
 
423,354.62 $ 4,085,524.41 
 
1,002.31 
 
178,984.53 
 
$ 3,840,152.01 $ 424,356.93 $ 4,264,508.94 
 
See accompanying notes and Independent Accountant's Co~bined Report on Review of Financial Statements and Supplementary Information. 
- 24 - 
 
 SWAINSBORO TECHNICAL INSTITUTE COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES 
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "J" 
 
FUND 
General Scholarship Fund HOPE Program Pell Grant Program Supplemental Educational Opportunity 
Grants Federal Local 
Student Activities Fund Student Incentive Grant Student Insurance 
 
ASSETS/ LIABILITIES JULY 1. 1993 
------------ 
 
ADDITIONS 
--------- 
 
DELETIONS 
--------- 
 
ASSETS/ LIABILITIES JUNE 30, 1994 
------------- 
 
$ 
 
2,890.73 
 
$ 
 
2,890.73 
 
0.00 $ 102,012.75 $ 102,012.75 
 
0.00 
 
1,665.64 
 
343,862.65 
 
345,528.29 
 
0.00 
 
0.00 
 
8,499.75 
 
8,499.75 
 
0.00 
 
0.00 
 
2,833.25 
 
2,833.25 
 
0.00 
 
6,369.11 
 
13,064.04 
 
18,878.04 
 
555.11 
 
0.00 
 
12,413.00 
 
12,413.00 
 
0.00 
 
890.00 
 
6,756.75 
 
7,136.25 
 
510.50 
 
------------- ------------- ------------- ------------- 
 
$ 11,815.48$ 489,442.19 $ 497,301.33 $ 3,956.34 
============= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 25 - 
 
 SWAINSBORO TECHNICAL INSTITUTE CASH AND CASH EQUIVALENTS JUNE 30, 1994 
NONINTEREST BEARING ACCOUNTS 
Spivey State Bank, Swainsboro, Georgia 
INTEREST BEARING ACCOUNTS 
Spivey State Bank, Swainsboro, Georgia 
OTHER 
Petty Cash 
 
SCHEDULE "1" 
 
$ 
 
1,934.60 
 
222,726.65 250.00 
$ 224,911.25 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 26 - 
 
 SWAINSBORO TECHNICAL INSTITUTE SCHEDULE OF FEDERAL REVENUES YEAR ENDED JUNE 30, 1994 
 
BUDGET FUND 
Education, U. S. Department of Adult Education - State Administered Basic Grant Program Through Georgia Department of Technical and Adult Education - Administrative Central Office 
Federal Work-Study Program Direct 
Vocational Education - Basic Grants to States Through Georgia Department of Technical and Adult Education - Administrative Central Office 
Even Start - State Educational Agencies Through Emanuel County Board of Education 
Tech-Prep Education Through Emanuel County Board of Education 
Energy, U. S. Department of State Energy Conservation Stripper Well Oil Violation Funds Through Georgia Department of Technical and Adult Education - Administrative Central Office 
Health and Human Services, U. S. Department of Job Opportunities and Basic Skills Training Through Georgia Department of Human Resources Various Offices of Department of Family and Children Services 
Payments to States for Day Care Assistance Through Georgia Department of Human Resources 
Labor, U. S. Department of Job Training Partnership Act Through Altamaha Georgia Southern Regional Development Center Through Central Savannah River Area Employment and Training Consortium Through Georgia Department of Technical and Adult Education - Administrative Central Office Through Heart of Georgia Regional Development Center Through Overview, Incorporated 
 
CFDA NUMBER 
84.002 84.033 
84.048 84.213 84.243 
81,041 
93.561 93.575 
17.250 17.250 17.250 17.250 17.250 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 27 - 
 
SCHEDULE "2" 
AMOUNT 
$ 136,291.07 4,539.34 
274,624.35 100,197.34 
9,406.26 
18,312.55 
53,936.79 13,317.04 
46,824.45 73,056.82 89,633.66 3,016.91 8,918.81 
------------- 
$ 832,075.39 
 
 SWAINSBORO TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL 
YEAR ENDED JUNE 30, 1994 
 
SCHEDULE "3" 
 
Totals per Annual Supplement Accruals June 30, 1994 June 30, 1993 
Totals per Report 
SUMMARY BY OBJECT CLASS 
BUDGET FUND Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act 
 
SALARIES AND WAGES 
--------- 
 
TRAVEL 
 
$ 2,255,508.25 $ 37,095.46 
 
3,209.13 
 
-3,000.00 
 
-163.50 
 
------------- ------------.... 
 
$2,255,717.38$ 36,931.96 
============= ============= 
 
$ 1,895,429.50 
$ 295,832.64 
64,455.24 
 
26,908.09 5,832.10 4,191.77 
 
$ 2,255,717.38 $ 36,931.96 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
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 SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SWAINSBORO TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1994 
 
STATUS OF PRIOR YEAR FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
The status ofthe finding disclosed in the review report for the year ended June 30, 1993, is indicated below: 
 
Audit Control Number 
 
Status ofFinding 
 
845-93-01 
 
Corrective Action Implemented 
 
CURRENT YEAR 
 
BUDGET PREPARATION/EXECUTION Overexpenditure ofBudget Financial Statements 
 
The total approved budget for "A" Budget, Department of Technical and Adult Education, of Swainsboro Technical Institute provided for expenditures totaling $4,127,872.00. A comparison of anticipated funds available and budgeted expenditures to actual funds available and expenditures by object class is summarized on Exhibit "D" ofthis report. This comparison indicates that actual expenditures for Capital Outlay exceeded budgeted expenditures by $18,811.57.