-__ GA A8oo L,_J,: .[<, Via STATE OF GEORGIA tJ:_9!,PARTMENT OF AUDITS AND ACCOUNTS uutJ ~ hJ tad MANAGEMENT REPORT NORTH METRO TECHNICAL COLLEGE ACWORTH, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2001 REC Ef VE D. QOCUMENTS Russell W. H1ntGt1LIBRAR1Es State Auditor NORTH METRO TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS - LEITER OF TRANSMITIAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGEJFUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street. S.W.. Suilc 214 Atlanta. Georgia >0334-8400 August 22, 2001 Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members of the State Board of Technical and Adult Education Members ofthe Local Board ofDirectors and Honorable Stephen H. Dougherty, President North Metro Technical College Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance ofa Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2001, we have performed certain audit procedures at North Metro Technical College. Accordingly, the financial statements and compliance activities ofNorth Metro Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of North Metro Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors ofNorth Metro Technical College and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, ~ 01 L.G .,::ct:k ~inton State Auditor RWH:jb SELECTED FINANCIAL INFORMATION NORTH METRO TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2001 EXHIBIT"A" FUND BALANCE - JULY 1, 2000 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "8" Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Other Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30, 2001 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education Administrative Central Office Live Work Projects Surplus - 1- "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION $ 16,557.30 $ 61360.02 0.00 $ 221917.32 $ 0.00 $ 11,006.99 $ 3,277.50 5,512.37 11295.05 $ 211091.91 $ 226.92 226.92 $ 6,360.02 $ 6,199.02 0.00 6,032.06 1,238.66 91853.09 $ 291682.85 $ 0.00 $ 14,326.38 $ = = - - = 2.2...,6..,.9=2 $ 243.23 3 414.32 $ 3,657.55 101668.83 $ _ _ _ _ _2=2.6.....9..,.__2 $ 14,326.38 $ =....,_ _.,..2_2iii,6..,.9=2 NORTH METRO TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriation Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 4,022,131.00 $ 4,022,022.28 $ 953,293.00 . 695,084.46 1,667,063.00 1,624,764.05 $ 6,642,487.00 $ 6,341,870.79 $ -108.72 -258,208.54 -42,298.95 -300,616.21 0.00 9,853.09 9 853.09 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Capital Outlay $ 6,642,487.00 $ 6,351,723.88 $ - - --29-0,7-63.1-2 $ 4,750,073.00 $ 4,628,385.33 $ 1,456,445.00 1,293,037.49 339,722.00 330,868.37 96,247.00 96,155.19 121,687.67 163,407.51 8,853.63 91.81 $ 6,642,487.00 $ 6,348,446.38 $ - - - -2-9-4,0'4-0-.6-2 Excess of Funds Available over Expenditures $ 3,277.50 $ =-==3=2=7==7..,50..,. -2- NORTH METRO TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2001 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriation BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 258,297.00 $ 258,297.00 $ 0.00 EXPENDITURES Equipment-Technical Institutes $ 258,297.00 $ 2ss,297.oo $ _ _ _ ___;_o;..;..o.c....o Excess of Funds Available over Expenditures $ o.oo $ =====o=.o=o -3- NORTH METRO TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT"D" Totals per Annual Supplement Adjustments Shared Services on Jointly Staffed Personnel Chattahoochee Technical College Hanson, Sue SALARIES TRAVEL $ 3,972,625.60 $ 43,371.49 29,302.31 $ 4,001,927.91 $ 43,371.49 -4-