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STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
 
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MANAGEMENT REPORT 
GRIFFIN TECHNICAL COLLEGE GRIFFIN, GEORGIA 
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA 
YEAR ENDED JUNE 30, 2001 RECEf VE 1J 
 
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Russell W. lffihtt:MlARIES 
State Auditor 
 
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 GRIFFIN TECHNICAL COLLEGE MANAGEMENT REPORT - TABLE OF CONTENTS - 
 
LETTER OF TRANSMITTAL 
 
SELECTED FINANCIAL INFORMATION 
 
EXHIBITS 
 
A ANALYSIS OF CHANGES IN FUND BALANCE 
 
BUDGETFUND 
 
1 
 
SCHEDULESOFFUNDSAVAILABLEANDEXPENDTI1JRES 
 
COMPARED TO BUDGET 
 
BUDGET FUND 
 
B 
 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 
 
2 
 
C 
 
"B" LOTTERY FOR EDUCATION 
 
3 
 
D RECONCILIATION OF SALARIES AND TRAVEL 
 
4 
 
 W. RussELL 
 
H1NTON 
 
STATE AUDITOR 
 
(404) 6562174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W.. Suite 214 Atlanta. Georgia 30334-8400 
November 16, 2001 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors 
and Honorable Coy L. Hodges, President Griffin Technical College 
Ladies and Gentlemen: 
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2001, we have performed certain audit procedures at Griffin Technical College. Accordingly, the financial statements and compliance activities of Griffin Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. 
This Management Report contains information pertinent to the financial and compliance activities of Griffin Technical College as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents. 
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of Griffin Technical College and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
 
RWH:gp 
 
State Auditor 
 
 SELECTED FINANCIAL INFORMATION 
 
 GRIFFIN TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE 
BUDGET FUND YEAR ENDED JUNE 30, 2001 
 
EXHIBIT"A" 
 
FUND BALANCE - JULY 1, 2000 Reserved Surplus 
ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Exhibit "C" 
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 2000 Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Reserved Fund Balance Carried Over from Prior Year as Funds Available 
FUND BALANCE - JUNE 30, 2001 
SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Live Work Projects Local Grants and Contracts Prior Year Local Funds 
Surplus 
- 1- 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
"B" LOTTERY FOR 
EDUCATION 
 
$ 
 
85,029.51 
 
450.94 $ 
 
0.00 
 
$ 
 
85,480.45 $ 
 
0.00 
 
$ 
 
3,505.63 
 
83,171.27 
 
$ 
 
0.00 
 
$ 
 
86,676.90 $ 
 
0.00 
 
$ 
 
450.94 $ 
 
0.00 
 
32.25 
 
84,997.26 
 
$ 
 
85,480.45 $ 
 
0.00 
 
$ 
 
86,676.90 $__,.....,.....,.....o._.o=o 
 
$ 
 
671.45 
 
42,554.63 
 
51.08 
 
39 474.88 
 
$ 
 
82,752.04 
 
3,924.86 $ 
 
0.00 
 
$ 
 
-====---- 86,676.90 $ 
 
0.00 
 
 GRIFFIN TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2001 
 
EXHIBIT"B" 
 
FUNDS AVAILABLE REVENUES 
State Appropriation Federal Revenues Other Revenues Retained 
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance 
EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Capital Outlay 
Excess of Funds Available over Expenditures 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 5,886,714.00 $ 5,842,975.69 $ 
 
1,416,221.49 
 
1,150,338.40 
 
3,664,206.00 3,114,320.46 
 
$ 10,967,141.49 $ 10,107,634.55 $ 
 
-43,738.31 -265,883.09 -549,885.54 
-859,506.94 
 
0.00 
 
84,997.26 
 
84,997.26 
 
___ __ $ 10,967,141.49 $ 10,192,631.81 $ 
 
-77_4_,._509.68 
 
$ 6,689,943.50 $ 6,377,530.57 $ 
 
3,050,316.99 2,660,116.12 
 
1,129,652.00 
 
974,584.85 
 
97,229.00 
 
97,229.00 
 
312,412.93 390,200.87 155,067.15 
0.00 
 
$ 10,967,141.49 $ 10,109,460.54 $ _ _.;;;.8.;..;5.7..,6.;;..;;8.0..._.9__5_ 
 
$ 
 
83.171.27 $ =====-8_3_,1_1_1.-2_1 
 
-2- 
 
 GRIFFIN TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"B" LOTTERY FOR EDUCATION 
YEAR ENDED JUNE 30, 2001 
 
EXHIBIT"C" 
 
FUNDS AVAILABLE REVENUES 
State Appropriation 
EXPENDITURES Equipment-Technical Institutes 
Excess of Funds Available over Expenditures 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 354,716.00 $ 354,716.00 $ _ _ _ _..:0.:.:.0c.:..0 
 
$ 354,716.00 $ 354,716.oo $ _ _ _ __:;o.:.:.oc.:..o 
 
$ 
 
o.oo $ =====o=.o=o 
 
-3- 
 
 GRIFFIN TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL 
YEAR ENDED JUNE 30, 2001 
 
EXHIBIT"D" 
 
Totals per Annual Supplement 
Accruals June 30, 2000 June 30, 2001 
 
SALARIES 
 
TRAVEL 
 
$ 5,861,031.20 $ 97,970.79 
 
-11,624.50 13,494.33 
 
$ 5,862,901.03 $ 97,970.79 
 
-4-