MANAGEMENT REPORT GRIFFIN TECHNICAL INSTITUTE GRIFFIN, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1997 STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 GRIFFIN TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 2 SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 3 C "B" LOTTERY FOR EDUCATION 4 D RECONCILIATION OF SALARIES AND TRAVEL 5 l,AUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 November 6, 1997 Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Coy L. Hodges, President Griffin Technical Institute Ladies and Gentlemen: As part of our audit ofthe statutory basis financial statements ofthe State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1997, we have performed certain audit procedures at Griffin Technical Institute. Accordingly, the financial statements and compliance activities of Griffin Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of Griffin Technical Institute as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the use of management of Griffin Technical Institute. However, this report is a matter of public record and its distribution is not limited. Respectfully submitted, CLV:jy ~. Claude L. Vickers State Auditor SELECTED FINANCIAL INFORMATION GRIFFIN TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 1997 EXHIBIT A11 11 FUND BALANCE - JULY 1, 1996 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit"B" Exhibit "C" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1996 Reserved Fund Balance Carried Over from Prior Year as Funds Available "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION TOTAL $ 93,513.09 $ 93,513.09 1,943.21 $ 61.91 2,005.12 $ 95,456.30 $ 61.91 $ 95,518.21 $ 1,624.34 61,761.13 $ $ 63,385.47 $ $ 0.00 0.00 $ 1,624.34 61,761.13 0.00 63,385.47 $ 1,943.21 $ 61.91 $ 2,005.12 93,513.09 93,513.09 $ 95456.30 $ 61.91 $ 95,518.21 FUND BALANCE - JUNE 30. 1997 $ 63,385.47 $ 0.00 $ ===63=,3=8=5=.47= SUMMARY OF FUND BALANCE Reserved Live Work Projects PriorYearLocalFunds Surplus $ 7,365.59 $ 7,365.59 54,395.54 54,395.54 1 624.34 $ _ _ __..,;;o..;,,;.o~o 1 624.34 $ 63,385.47 $ 0.00 $ ====6=3'=38=5=.4=7 -2- GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1997 EXHIBIT"B" FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 4,068,861.00 $ 4,068,405.79 $ 795,319.00 774,755.69 215861851 .oo 1,6521232.40 $ 7,451,031.00 $ 6,495,393.88 $ -455.21 -20,563.31 -9341618.60 -955,637.12 561112.00 931513.09 37.401.09 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act - - - - - - $ 7,507,143.00 $ 6,588,906.97 $ -918,236.03 $ 4,250,444.00 $ 4,103,847.91 $ 2,217,454.00 1,524,318.57 813,393.00 693,597.60 2251852.00 205,381.76 146,596.09 693,135.43 119,795.40 2oz410.24 Excess of Funds Available over Expenditures $ 7,507,143.00 $ 6,527,145.84 $ -----97-9-,9'9-7.-16- $ 61,761.13 $ =======61=,=76=1=.=13= -3- GRIFFIN TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1997 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriations BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) - - - - - - $ 100,600.00 $ 100,600.00 $ 0.00 EXPENDITURES Equipment-Technical Institutes $ 100,600.00 $ 100,600.00 $ - - - - -0.0-0 Excess of Funds Available over Expenditures $ o.oo $=====o=.o=o -4 - GRIFFIN TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1997 EXHIBIT"D" Totals per Annual Supplement Accruals June 30, 1996 SALARIES $ 3,923,326.79 $ TRAVEL 39,454.75 -927.23 --===-== $ 3,923,326.79 $ 38,527.52 -5-