CHAlTAHOOCHEE TECHNICAL COLLEGE - TABLE OF CONTENTS - INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES EXHIBITS A SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT B STATEMENT OF PROGRAM REVENUES AND EXPENDITURES BY FUNDING SOURCE COMPARED TO BUDGET RUSSELLW. HINTON STATE AUDITOR (404) 656-2174 DEPARTMEONFTAUDITASND ACCOUNTS 270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 November 9,2010 Members of the State Board of Technical and Adult Education Members of the Local Board of Directors and Honorable Sanford Chandler, President Chattahoochee Technical College lnde~endenAt ccountant's R e ~ o rotn AD~lyinEAgreed-U~onProcedures Ladies and Gentlemen: We have performed the procedures enumerated below, which were agreed to by the Technical College and the System Office (Oversight Unit) of the Technical College System of Georgia, solely to assist you in assessing the accuracy of the annual financial statement information reported to the System Office by the Technical College for inclusion in the State of Georgia's ComprehensiveAnnual Financial Report(CAFR)and SingleAudit Report; and to assist you in assessing the accuracy of budget basis information provided in the Summary Budget Comparison and Surplus Analysis Report and Statement of Program Revenues and Expnditures by Fundhg Source Compared to Budget, which is attached as Exhibits A and B, respectively. Chattahoochee Technical College's management is responsible for the financial information reported to the System Office of the Technical College System of Georgia. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of the parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. 1. Review selected balance sheet items reported on the annual financial statement worksheets (cash, accounts receivable, accounts payable, deferred revenues, net assets). Confirm that these items have adequate supporting documentation and are properly reconciled to the Technical College's general ledger. We did not note any exceptions as a result of our procedures. 2. Obtain the Technical College's GAAP basis worksheets for Statement of Net Assets and Statement of Revenues, Expenses and Changes in Net Assets (SRECNA) information that was submitted for inclusion in the State's CAFR and Single Audit. Utilizing test scripts, confirm that financial information presented in these worksheets properly support activity reported in the Technical College's accounting records. We did not note any exceptions as a result of our procedures. 3. Obtain the Technical College's Statement of Cash Flows submitted for inclusion in the State's CAFR and Single Audit. Utilizing cash flow worksheets, confirm information reported on Statement of Cash Flows. Noncash activity was not properly reflected on the Statement of Cash Flows. The amount reported for Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts was $18,436,791.19.The correct amount for Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts was $19,647,464.51. 4. Obtain the Technical College's worksheets for financial statement note disclosure information submitted for inclusion in the State's CAFR and Single Audit. Utilizing notes worksheets and other supporting documentation confirm that note disclosures related to Cash, Investments, Accounts Receivable, Capital Assets, Long-Term Debt, Lease Obligations and Retirement Plans have been properly reported. We did not note any exceptions as a result of our procedures. 5. Review the Technical College's year end GAAP basis journal entries. Obtain documentation for GAAP journal entries and confirm that the entries were posted to the Technical College's annual financial statement worksheets. We did not note any exceptions as a result of our procedures. 6. Confirm that State Appropriation revenues, receivables and remittances of prior year surplus balances have been properly recorded in the Technical College's financial records. Prior year surplus balances should be netted against State Appropriation revenues in the GAAP basis financial statements; however, prior year surplus balances should be reflected as fund balance adjustments on the Budget basis financial statements. We did not note any exceptions as a result of our procedures. 7. Obtain listing of write-off requests for accounts receivable less than $3,000.00 for fiscal year 2010. Confirm that these write-off requests have been approved by the State Accounting Officer and have been posted to the Technical College's financial statements. We did not note any exceptions as a result of our procedures. 8. Verify that the listing of salaries, travel, and professional services reported to the Department of Audits is in accordance with O.C.G.A. 50-6-27 reconciles to amounts recorded in the Technical College'sfinancial statements. We did not note any exceptions as a result of our procedures. 9. Review the year end Budgetary Statements including the Summary Budget Comparison and Surplus Analysis Report (Exhibit A) and Statement o f Program Revenues and Expendtures by FundingSource Comparedto Budget(Exhibit B). Confirm that budget information presented in these statements supports activity reported in the Technical College's accounting records, the legal level of budgetary control (funding source within program) was maintained, and determine if any budget overexpenditures exist. We did not note any exceptions as a result of our procedures. 10.Obtain documentation for Budget basis reserves reported by the Technical College on the Summary Budget Comparison and Surplus Analysis Report (Exhibit A). Confirm that the reserves are properly documented, valid and appropriate. We did not note any exceptions as a result of our procedures. 11.Review the H.O.P.E. Scholarship Program reconciliation between the Technical College and the Georgia Student Finance Commission. Confirm that information reported to the Georgia Student Finance Commission has been reconciled with H.O.P.E. Scholarship activity reported on the Technical College's financial records. We did not note any exceptions as a result of our procedures. 12. Review the Schedule of Expenditures of Federal Awards information submitted by the Technical College for inclusion in the Statewide Single Audit. Confirm that the information is properly presented and supported by the Technical College's accounting records. We did not note any exceptions as a result of our procedures. 13. Review capital asset records to ensure that (1)subsidiary ledgers are appropriately reconciled to the ledgers, (2) capitalization thresholds are being properly followed, and (3)a complete annual physical equipment inventory is being conducted and that issues noted duringthe physical inventory are being properly addressed by management. We did not note any exceptions as a result of our procedures. 14. Review bank reconciliations during the year under review to ensure that management is preparing them timely and that reconciling items are being addressed by management timely and in an appropriate manner. Bank reconciliations were not properly approved in a timely manner by management. These agreed-upon procedures do not constitute an audit of the financial statements or any part thereof, the objective of which is to express an opinion on the financial statements or a part thereof. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the information and use of the specified users listed above and is not intended to be and should not be used by anyone other than these specified parties. %& Respectfullysubmitted, Rus ell W. Hinton, CPA, CGFM State Auditor EXHIBITS CHAlTAHOOCHEETECHNICAL COLLEGE SUMMARY BUDGETCOMPARISONAND SURPLUS ANALYSIS REPORT YEAR ENDEDJUNE 30,2010 State Approprlatlon State General Funds Federal Funds Other Funds Total Revenues CARRY-OVER FROM PRIOR YEAR Transfer from Resewed Fund Balance Total Funds Available EXPENDITURES Adult Literacy Econom~cDevelopment Techn~caEl ducation Total Expenditures Excess of Funds Available over Expenditures FUND BALANCE JULY 1 Reserved Unresewed ADJUSTMENTS Prior Year Payables/Expendttures Prlor Year Rece~vables/Revenues Unresewed Fund Balance (Surplus) Returned to Technical College System of Georg~a Year Ended June 30,2009 Refundsto Grantors Federal F~nanclaAl ssistance Returned to Technical College System of Georgia Year EndedJune 30,2009 Pr~oYr ear Resewed Fund Balance Included in Funds Available FUND BALANCEJUNE 30 SUMMARY OF FUND BALANCE Reserved Department Sales and Services Federal Financial Assistance Live Work Projects Continu~ngEducation Technology Fees Tuition Total ReSe~ed Unreserved Surplus Total Fund Balance BUDGET ACTUAL VARIANCE FAVORABLE (UNFAVORABLE) CHATTAHOOCHEE TECHNICAL COLLEGE STATEMENTOF PROGRAM REVENUES AND EXPENDITURESBY FUNDING SOURCE COMPARED TO BUDGE1 YEAR ENDED JUNE 30.2010 Adult Uteracy state Approprlatlon State General Funds Federal Funds Other Funds Total Adult Literacy Orlginal Approprlatlon Final Budget Current Year Revenues Funds Available Compared to Budget Proor Year Carly.Over Total Funds Avanlable varlance Posittve INegatlve) EConomlC Development Federal Funds Other Funds Total Economic Development Tecnnlcal Education State Appropriation State General Funds $ Federal Funds Arner~canRecovely and Reinvestment Aci of 2009 FederalStabilization Funds Other FederalStimulus other FederalFunds Other Fund5 Total Technical Education $ 18.505.872.00 S 15,017.819.00 S 15.017.819.00 S 0.00 $ 15.017.819.00 $ 1,509,659.00 32,648.00 2,578,824.30 22,694,778.26 45,321,781.56 S 4,640.399.00 4,640,399.00 33.048.00 33,048.00 2,637.972.30 2,204.154.39 26,517.563.40 25,557,810.54 -- 48,846,801.70 $ 47453,230.93 $ 0.00 0.00 162.74 874.035.89 4,640,399.00 33.048.00 2.204.317.W 26.431.846.43 874.198.63 $ 48.327.429.56 $ 0.00 0.00 0.00 433,655.17 85.716.97 -519.372.14 Grand Totals - All Programs $ 46,563,178.56 $ 50,832.805.70 $ 48.926.484.14 5 897.203.32 $ 49.823.687.46 S .1,009.118.24 ExpendnuresComparedto Budget variance PosdM Actual [Negative) Actual Funds Available Over/(IJnUer) Expendlures Prior Period Omer Ad~ustments Ad~ustments Program Fund Balances Transfers ProgramFund Balances Reserve Surplus Total Fund Balance