STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS GiA Agoo ., l\ I V (, E4 \qqci-:2000 MANAGEMENT REPORT EAST CENTRAL TECHNICAL INSTITUTE FlllGERALD, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2000 Russell W. Hinton State Auditor EAST CENTRAL TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS- LETTER OF TRANSMITTAL Page SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGET FUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta. Georgia 30334-8400 September 27, 2000 Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board ofDirectors and Honorable Diane Harper, President East Central Technical fustitute Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at East Central Technical fustitute. Accordingly, the financial statements and compliance activities ofEast Central Technical fustitute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments ofl 996. This Management Repo~ contains information pertinent to the financial and compliance activities of East Central Technical fustitute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors of East Central Technical fustitute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, RWH:gp State Auditor SELECTED FINANCIAL INFORMATION EAST CENTRAL TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30. 2000 EXHIBIT"A" FUND BALANCE - JULY 1. 1999 Reserved Surplus ADDITIONS Adjustments to Prior Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1999 Adjustments to Prior Year's Accounts Receivable Refunds to Granters Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30. 2000 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Granter Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Projects Prior Year Local Funds Surplus - 1- "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION $ 119,361.35 249.80 $ 0.00 $ 119 611.15 $ 0.00 $ 531.06 $ 38,222.95 $ 38 754.01 $ 0.00 0.00 $ 249.80 $ 0.00 364.04 15.59 54 345.76 $ 54,975.19 $ 0.00 $ 103,389.97 $ ========o=.o=o $ 0.81 264.96 65,000.00 527.12 33,906.28 $ 99,699.17 3,690.80 $ 0.00 $ 103,389.97 $ =====o.=o=o EAST CENTRAL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT "B" FUNDS AVAILABLE REVENUES State Appropriation Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 4,817,502.00 $ 4,817,502.00 $ 1,127,161.00 960,296.32 1,431,500.00 1,183,291.93 $ 7,376,163.00 $ 6,961,090.25 $ 0.00 -166,864.68 -248,208.07 -415,072. 75 0.00 54,345.76 54,345.76 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay Year 2000 Project Funding $ 7,376,163.00 $ 7,015,436.01 $ -------36'"0,-7-26-.9-9- $ 4,411,240.00 $ 4,340,408.79 $ 2,227,880.00 1,932,236.51 640,270.00 632,450.13 83,473.00 58,817.63 10,000.00 10,000.00 3,300.00 3,300.00 70,831.21 295,643.49 7,819.87 24,655.37 0.00 0.00 $ 7,376,163.00 $ 6,977,213.06 $ - - - -3-98',9-49-.9-4 Excess of Funds Available over Expenditures $ 38,222.95 $ ===3=8=,2=2=2=95:::::: -2- EAST CENTRAL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriation BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 1,543,694.00 $ 1,543,694.00 $ _ _ _ ____:_o:..;;.o~o EXPENDITURES Equipment-Technical Institutes $ 1,543,694.00 $ 1,543,694.00 $ _ _ _ ____:.,o:..;;.o~o Excess of Funds Available over Expenditures $ 0.00 $=======0.=00= -3- EAST CENTRAL TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2000 EXHIBIT "D" Totals per Annual Supplement Accruals June 30, 2000 June 30, 1999 SALARIES TRAVEL $ 3,761,090.59 $ 149,527.09 12,996.17 -231921.55 -11570.10 $ 3,7501165.21 $ 147,956.99 -4-