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100 
MANAGEMENT REPORT AUGUSTA TECHNICAL INSTITUTE 
AUGUSTA, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA 
YEAR ENDED JUNE 30, 1999 
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 
 
 AUGUSTA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - 
 
LETTER OF TRANSMITTAL 
 
SECTION I 
 
SELECTED FINANCIAL INFORMATION 
 
EXHIBITS 
 
A ANALYSIS OF CHANGES IN FUND BALANCE 
 
BUDGETFUND 
 
1 
 
SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES 
 
COMPARED TO BUDGET 
 
BUDGET FUND 
 
B 
 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 
 
2 
 
C 
 
"B" LOTTERY FOR EDUCATION 
 
3 
 
D RECONCILIATION OF SALARIES AND TRAVEL 
 
4 
 
SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 RussELL W. HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
October 29, 1999 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors 
and Honorable Terry Elam, President Augusta Technical fustitute 
Ladies and Gentlemen: 
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Augusta Technical fustitute. Accordingly, the financial statements and compliance activities of Augusta Technical fustitute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. 
This Management Report contains information pertinent to the financial and compliance activities ofAugusta Technical fustitute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents. 
This report is intended solely for the information and use of management and members of the Local Board of Directors ofAugusta Technical fustitute and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
 
RWH:gp 
 
~W-~ 
Russell W. Hinton 
State Auditor 
 
 SECTION I SELECTED FINANCIAL INFORMATION 
 
 AUGUSTA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE 
BUDGET FUND YEAR ENDED JUNE 30. 1999 
 
EXHIBIT"A" 
 
FUND BALANCE - JULY 1. 1998 
Reserved Surplus 
ADDITIONS 
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures 
Exhibit "B" Exhibit "C" 
DEDUCTIONS 
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 
Adjustments to Prior Year's Accounts Receivable Refunds to Granters 
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance 
Reserved Fund Balance Carried Over from Prior Year as Funds Available 
FUND BALANCE - JUNE 30, 1999 
 
"A" DEPARTMENT OF 
TECHNICAL AND ADULT EDUCATION 
 
"B" 
LOTTERY FOR EDUCATION 
 
TOTAL 
 
$ 
 
920,946.07 
 
1 965.34 $ 
 
$ 
 
922,911.41 $ 
 
$ 
0.00 
0.00 $ 
 
920,946.07 1,965.34 
922,911.41 
 
$ 
 
960.51 
 
597,859.70 
$ 
 
$ 
 
598,820.21 $ 
 
$ 
0.00 
0.00 $ 
 
960.51 
597,859.70 0.00 
598,820.21 
 
$ 
 
1,965.34 $ 
 
1,390.40 
 
0.00 $ 
 
1,965.34 1,390.40 
 
4,040.64 
 
477 486.85 
 
$ 
 
4841883.23 $ 
 
0.00 $ 
 
4,040.64 477,486.85 4841883.23 
 
$ 
 
1,036,848.39 $ ======o=.o=o $ 1,036,848.39 
 
SUMMARY OF FUND BALANCE 
Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education - Administrative Central Office For Refund to Granter Agency For Continuation of Program Inventories Live Work Projects Prior Year Local Funds Student Services 
Surplus 
 
$ 
 
169.00 
 
$ 
 
169.00 
 
12,733.56 
 
12,733.56 
 
1,880.17 
 
1,880.17 
 
471,352.12 
 
471,352.12 
 
126,899.27 
 
126,899.27 
 
132,675.37 
 
132,675.37 
 
291,138.90 
o.oo $ ____.:co:.:.o.:..o 
 
291,138.90 0.00 
 
$ -1- 
 
1,036,848.39 $ ======o=.o=o $ 1,036,848.39 
 
 AUGUSTA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999 
 
EXHIBIT "8" 
 
FUNDS AVAILABLE REVENUES 
State Appropriations Federal Revenues Other Revenues Retained 
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 11,215,721.00 $ 
3,627,375.00 3,679,498.00 
$ 18,522,594.00 $ 
 
11,215,713.64 $ 
2,611, 130.33 3,628,213.96 
17,455,057.93 $ 
 
-7.36 -1,016,244.67 
-51,284.04 
-1,067,536.07 
 
0.00 
 
477,486.85 
 
477,486.85 
 
EXPENDITURES 
Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Quick Start Program Adult Literacy Grants Job Training Partnership Act 
 
$ 18,522,594.00 $ 
 
17,932,544.78 $ - - - ---59-0-,0'4-9.-22- 
 
$ 11,491,638.00 $ 
3,742,060.00 125,000.00 228,048.00 901,610.00 
2,034,238.00 
 
11,392,722.00 $ 3,411,406.16 
225,000.00 228,047.11 668,079.93 1,409,429.88 
 
98,916.00 330,653.84 -100,000.00 
0.89 233,530.07 624,808.12 
 
Excess of Funds Available over Expenditures 
 
---'---------- $ 18,522,594.00 $ 
 
17,334,685.08 $ 
 
1,187,908.92 
 
$ 
 
597,859.70 $ ====5=97=,8=59=.7=0 
 
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 AUGUSTA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES 
COMPARED TO BUDGET BUDGET FUND 
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1999 
 
EXHIBIT "C" 
 
FUNDS AVAILABLE REVENUES 
State Appropriations 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 4,005,221.00 $ 1,876,709.00 $ -2, 128,512.00 
 
EXPENDITURES Equipment-Technical Institutes 
 
$ 4,005,221.00 $ 1,876,709.00 $ 
 
2, 128,512.00 
 
Excess of Funds Available over Expenditures 
 
$ 
 
o.oo $ =====o=.o=o 
 
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 AUGUSTA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL 
YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"D" 
 
Totals per Annual Supplement 
Accruals June 30, 1999 June 30, 1998 
 
SALARIES 
 
TRAVEL 
 
$ 10,045,617.96 $ 152,115.17 
 
89,158.84 -64,591.71 
 
$ 10,070,185.09 $ 152,115.17 
 
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 SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 AUGUSTA TECHNICAL INSTITUTE AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
 
PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FS-824-97-02 
 
Partially Resolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
REVENUES/RECEIVABLES/RECEIPTS Inadequate Accounting Control Procedures Finding Control Number: FS-824-97-02 
 
Outstanding receivables from prior years continue to be pursued for collection. This finding will continue to be "partially resolved" as collections are a continuous process. 
 
PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FA-824-98-01 
 
Partially Resolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
ACTMTIES ALLOWED AND UNALLOWED Improper Expenditures for Financial Aid Services Vocational Education - Basic Grants to States (CFDA 84.048) Questioned Costs: $48,930.95 Finding Control Number: FA-824~98-01 
 
Salaries for financial aid personnel were paid from non-Perkins funds for fiscal year 1999. However, in a communication with the U. S. Department of Education, it was stated that since financial aid personnel provide services to special population students, salaries were a permissible expense. Also, with regard to the issue of supplanting funds, the Department of Education states that since the salaries have always been funded by Perkins, supplanting did not occur. Final resolution of this finding will not be made until such time as the Department of Education requests a response to the finding. This normally is a two to four year process. The Institute considers this finding resolved based on communication from the Department of Education. 
 
Auditor's Note: The Department of Audits does not believe that this finding is resolved. This beliefis based on our determination that the cited U. S. Department of Education communication, which addressed conditions at another Technical Institute, is not applicable in this situation. We 
 
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 AUGUSTA TECHNICAL INSTITUTE AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS CORRECTIVE ACTION/RESPONSES ACTIVITIES ALLOWED AND UNALLOWED hnproper Expenditures for Financial Aid Services Vocational Education - Basic Grants to States (CFDA 84.048) Questioned Costs: $48,930.95 Finding Control Number: FA-824-98-01 continue to believe that the expenditure of Perkins funds for personnel service costs specifically for the operation of the Student Financial Aid office is not an allowable activity that conforms with the Act and 34 CFR 403.11 l(c) and (d). We also believe these expenditures are not in compliance with "supplant versus supplement" requirements included in 34 CFR 403.196. We concur that the U.S. Department of Education will make final resolution of this finding. However, resolution of the finding and related questioned costs should be based solely on circumstances surrounding the expenditure of the Perkins funds at Augusta Technical Institute. 
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