ATLANTA TECHNICAL COLLEGE 
ATLANTA, GEORGIA 
INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREEDUPON PROCEDURES FOR FISCAL YEAR ENDED JUNE 30, 2013 
Georgia Department of Audits and Accounts Greg S. Griffin State Auditor 
 
 ATLANTA TECHNICAL COLLEGE - TABLE OF CONTENTS - 
 
INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES 
EXHIBITS 
A SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT 
B STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE 
C STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE 
 
Page 
1 2 4 
 
  GREG S. GRIFFIN 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 
December 6, 2013 
 
Members of the State Board of the Technical College System of Georgia Members of the Local Board of Directors 
and Honorable Alvetta Peterson Thomas, President Atlanta Technical College 
Independent Accountant's Report on Applying Agreed-Upon Procedures 
Ladies and Gentlemen: 
We have performed the procedures enumerated below, which were agreed to by the College and the System Office (Oversight Unit) of the Technical College System of Georgia, solely to assist you in assessing the accuracy of the annual financial statement information reported to the System Office by the College for inclusion in the State of Georgia's Comprehensive Annual Financial Report (CAFR) and Single Audit Report; and to assist you in assessing the accuracy of budget basis information provided in the Summary Budget Comparison and Surplus Analysis Report, Statement of Funds Available and Expenditures Compared to Budget By Program and Funding Source, and the Statement of Changes To Fund Balance By Program and Funding Source which are attached as Exhibits A, B and C, respectively. Atlanta Technical College's management is responsible for the financial information reported to the System Office of the Technical College System of Georgia. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of the parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. 
1. Review selected balance sheet items reported on the annual financial statement worksheets (cash, accounts receivable, accounts payable, deferred revenues, net position). Confirm that these items have adequate supporting documentation and are properly reconciled to the College's general ledger. 
We did not note any exceptions as a result of our procedures. 
2. Obtain the College's GAAP basis worksheets for Statement of Net Position and Statement of Revenues, Expenses and Changes in Net Position (SRECNP) information that was submitted for inclusion in the State's CAFR and Single Audit. Utilizing test scripts, confirm that financial information presented in these worksheets properly support activity reported in the College's accounting records. 
We did not note any exceptions as a result of our procedures. 
 
  3. Obtain the College's Statement of Cash Flows submitted for inclusion in the State's CAFR and Single Audit. Utilizing cash flow worksheets, confirm information reported on Statement of Cash Flows. 
We did not note any exceptions as a result of our procedures. 
4. Obtain the College's worksheets for financial statement note disclosure information submitted for inclusion in the State's CAFR and Single Audit. Utilizing notes worksheets and other supporting documentation confirm that note disclosures related to Cash, Investments, Accounts Receivable, Capital Assets, Long-Term Debt, Lease Obligations and Retirement Plans have been properly reported. 
We did not note any exceptions as a result of our procedures. 
5. Review the College's year end GAAP basis journal entries. Obtain documentation for GAAP journal entries and confirm that the entries were posted to the College's annual financial statement worksheets. 
We did not note any exceptions as a result of our procedures. 
6. Confirm that State Appropriation revenues, receivables and remittances of prior year surplus balances have been properly recorded in the College's financial records. Prior year surplus balances should be netted against State Appropriation revenues in the GAAP basis financial statements; however, prior year surplus balances should be reflected as fund balance adjustments on the Budget basis financial statements. 
We did not note any exceptions as a result of our procedures. 
7. Obtain listing of write-off requests for accounts receivable less than $3,000.00 for fiscal year 2013. Confirm that these write-off requests have been approved by the State Accounting Officer and have been posted to the College's financial statements. 
We did not note any exceptions as a result of our procedures. 
8. Verify that the listing of salaries and travel reported to the Department of Audits is in accordance with O.C.G.A. 50-6-27 reconciles to amounts recorded in the College's financial statements. 
We did not note any exceptions as a result of our procedures. 
9. Review the year end Budgetary Statements including the Summary Budget Comparison and Surplus Analysis Report (Exhibit A), Statement of Funds Available and Expenditures Compared to Budget By Program and Funding Source (Exhibit B) and the Statement of Changes To Fund Balance By Program and Funding Source (Exhibit C). Confirm that budget information presented in these statements supports activity reported in the College's accounting records, the legal level of budgetary control (funding source within program) was maintained, and determine if any budget overexpenditures exist. 
We did not note any exceptions as a result of our procedures. 
10. Obtain documentation for Budget basis reserves reported by the College on the Summary Budget Comparison and Surplus Analysis Report (Exhibit A). Confirm that the reserves are properly documented, valid and appropriate. 
We did not note any exceptions as a result of our procedures. 
 
  11. Review the H.O.P.E. Scholarship Program reconciliation between the College and the Georgia Student Finance Commission. Confirm that information reported to the Georgia Student Finance Commission has been reconciled with H.O.P.E. Scholarship activity reported on the College's financial records. 
We did not note any exceptions as a result of our procedures. 
12. Review the Schedule of Expenditures of Federal Awards information submitted by the College for inclusion in the Statewide Single Audit. Confirm that the information is properly presented and supported by the College's accounting records. 
We did not note any exceptions as a result of our procedures. 
13. Review capital asset records to ensure that (1) subsidiary ledgers are appropriately reconciled to the ledgers, (2) capitalization thresholds are being properly followed, and (3) a complete annual physical equipment inventory is being conducted and that issues noted during the physical inventory are being properly addressed by management. 
We did not note any exceptions as a result of our procedures. 
14. Review bank reconciliations during the year under review to ensure that management is preparing them timely and that reconciling items are being addressed by management timely and in an appropriate manner. 
We did not note any exceptions as a result of our procedures. 
These agreed-upon procedures do not constitute an audit of the financial statements or any part thereof, the objective of which is to express an opinion on the financial statements or a part thereof. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. 
This report is intended solely for the information and use of the specified users listed above and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully, 
 
GSG:as 
 
Greg S. Griffin State Auditor 
 
  EXHIBITS 
 
  ATLANTA TECHNICAL COLLEGE SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT 
YEAR ENDED JUNE 30, 2013 
 
EXHIBIT "A" 
 
REVENUES 
State Appropriation State General Funds 
Federal Funds Other Funds 
Total Revenues 
ADJUSTMENTS AND PROGRAM TRANSFERS 
CARRY-OVER FROM PRIOR YEAR 
Transfer from Reserved Fund Balance 
Total Funds Available 
EXPENDITURES 
Adult Literacy Economic Development Technical Education 
Total Expenditures 
Excess of Funds Available over Expenditures 
FUND BALANCE JULY 1 
Reserved Unreserved 
ADJUSTMENTS 
Prior Year Payables/Expenditures Prior Year Receivables/Revenues Unreserved Fund Balance (Surplus) Returned 
to the Technical College System of Georgia Year Ended June 30, 2012 
Prior Year Reserved Fund Balance Included in Funds Available 
FUND BALANCE JUNE 30 
SUMMARY OF FUND BALANCE 
Reserved Federal Financial Assistance Sales and Services Live Work Projects Technology Fees Uncollectible Accounts Receivable Inventories Tuition 
Total Fund Balance 
 
BUDGET 
 
ACTUAL 
 
VARIANCE FAVORABLE (UNFAVORABLE) 
 
$ 12,586,586.56 $ 12,586,586.56 $ 
 
6,333,704.71 
 
3,294,708.76 
 
19,639,705.07 
 
16,758,580.61 
 
0.00 -3,038,995.95 -2,881,124.46 
 
$ 38,559,996.34 $ 32,639,875.93 $ -5,920,120.41 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
953,124.85 
 
953,124.85 
 
$ 38,559,996.34 $ 33,593,000.78 $ -4,966,995.56 
 
$ 
 
381,419.70 $ 
 
337,606.70 $ 
 
68,000.00 
 
50,495.86 
 
38,110,576.64 
 
32,492,971.19 
 
43,813.00 17,504.14 5,617,605.45 
 
$ 38,559,996.34 $ 32,881,073.75 $ 5,678,922.59 
 
$ 
 
0.00 $ 
 
711,927.03 $ 
 
711,927.03 
 
1,476,053.82 2,427.79 
 
293,236.62 -495,987.46 
-2,427.79 -953,124.85 $ 1,032,105.16 
 
$ 
 
10,429.14 
 
14,714.05 
 
675.00 
 
338,302.79 
 
52,644.25 
 
222,928.97 
 
392,410.96 
 
$ 1,032,105.16 
 
- 1 - 
 
 ATLANTA TECHNICAL COLLEGE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE 
YEAR ENDED JUNE 30, 2013 
 
Adult Literacy State Appropriation State General Funds Federal Funds Federal Funds Not Specifically Identified Other Funds 
Total Adult Literacy 
Economic Development Other Funds 
Technical Education State Appropriation State General Funds Federal Funds Federal Funds Not Specifically Identified American Recovery and Reinvestment Act of 2009 Other Funds 
Total Technical Education 
Total Operating Activity 
 
Original Appropriation 
 
Amended Appropriation 
 
Final Budget 
 
Current Year Revenues 
 
$ 
 
185,000.00 $ 
 
114,460.17 $ 
 
114,460.17 $ 
 
114,460.17 
 
212,000.00 42,000.00 
 
212,000.00 42,000.00 
 
231,959.53 35,000.00 
 
223,959.53 2,249.34 
 
$ 
 
439,000.00 $ 
 
368,460.17 $ 
 
381,419.70 $ 
 
340,669.04 
 
$ 
 
84,000.00 $ 
 
84,000.00 $ 
 
68,000.00 $ 
 
47,514.66 
 
$ 12,263,245.00 $ 12,472,126.39 $ 12,472,126.39 $ 12,472,126.39 
 
2,515,000.00 0.00 
13,200,000.00 
 
2,515,000.00 0.00 
13,200,000.00 
 
5,477,790.18 623,955.00 
19,536,705.07 
 
2,682,492.52 388,256.71 
16,708,816.61 
 
$ 27,978,245.00 $ 28,187,126.39 $ 38,110,576.64 $ 32,251,692.23 
 
$ 28,501,245.00 $ 28,639,586.56 $ 38,559,996.34 $ 32,639,875.93 
 
- 2 - 
 
 EXHIBIT "B" 
 
Funds Available Compared to Budget 
 
Prior Year 
 
Adjustments and 
 
Total 
 
Carry-Over 
 
Program Transfers 
 
Funds Available 
 
Variance Positive (Negative) 
 
Expenditures Compared to Budget 
 
Variance 
 
Actual 
 
Positive (Negative) 
 
Excess (Deficiency) of Funds Available 
Over/(Under) Expenditures 
 
$ 
 
0.00 $ 
 
0.00 0.00 
 
$ 
 
0.00 $ 
 
$ 1,586.41 $ 
 
0.00 $ 
0.00 70.00 
70.00 $ 
 
114,460.17 $ 
223,959.53 2,319.34 
340,739.04 $ 
 
1,394.79 $ 
 
50,495.86 $ 
 
0.00 $ 
-8,000.00 -32,680.66 
-40,680.66 $ 
 
114,460.17 $ 
220,827.19 2,319.34 
337,606.70 $ 
 
-17,504.14 $ 
 
50,495.86 $ 
 
0.00 $ 11,132.34 32,680.66 43,813.00 $ 
17,504.14 $ 
 
0.00 3,132.34 
0.00 3,132.34 
0.00 
 
$ 
 
0.00 $ 
 
0.00 0.00 951,538.44 
 
$ 951,538.44 $ 
 
0.00 $ 12,472,126.39 $ 
 
3,873.00 0.00 
-5,337.79 
 
2,686,365.52 388,256.71 
17,655,017.26 
 
-1,464.79 $ 33,201,765.88 $ 
 
0.00 $ 12,472,126.39 $ 
 
-2,791,424.66 -235,698.29 
-1,881,687.81 
 
2,679,068.72 388,256.71 
16,953,519.37 
 
-4,908,810.76 $ 32,492,971.19 $ 
 
0.00 $ 
2,798,721.46 235,698.29 
2,583,185.70 
5,617,605.45 $ 
 
0.00 
7,296.80 0.00 
701,497.89 
708,794.69 
 
$ 953,124.85 $ 
 
0.00 $ 33,593,000.78 $ 
 
-4,966,995.56 $ 32,881,073.75 $ 
 
5,678,922.59 $ 
 
711,927.03 
 
- 3 - 
 
 ATLANTA TECHNICAL COLLEGE STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE 
YEAR ENDED JUNE 30, 2013 
 
Adult Literacy State Appropriation State General Fund Federal Funds Federal Funds Not Specifically Identified Other Funds 
Total Adult Literacy 
Economic Development Other Funds 
Technical Education State Appropriation State General Fund Federal Funds Federal Funds Not Specifically Identified American Recovery and Reinvestment Act of 2009 Other Funds 
Total Technical Education 
Total Operating Activity 
Prior Year Reserves Not Available for Expenditure Inventories Uncollectible Accounts Receivable 
 
Beginning Fund Balance/(Deficit) 
July 1 
 
Fund Balance Carried Over from 
Prior Period as Funds Available 
 
Return of Fiscal Year 2012 
Surplus 
 
Prior Period Adjustments 
 
$ 
 
0.00 $ 
 
0.00 0.00 
 
$ 
 
0.00 $ 
 
$ 
 
1,586.41 $ 
 
0.00 $ 0.00 0.00 0.00 $ 
-1,586.41 $ 
 
0.00 $ 0.00 0.00 0.00 $ 
0.00 $ 
 
0.00 0.00 0.00 0.00 
0.00 
 
$ 
 
0.00 $ 
 
0.00 0.00 953,966.23 
 
$ 
 
953,966.23 $ 
 
$ 
 
955,552.64 $ 
 
0.00 $ 
0.00 0.00 -951,538.44 
-951,538.44 $ 
-953,124.85 $ 
 
0.00 $ 
 
0.00 
 
0.00 0.00 -2,427.79 
 
0.00 0.00 -202,750.84 
 
-2,427.79 $ -202,750.84 
 
-2,427.79 $ -202,750.84 
 
522,928.97 0.00 
 
0.00 0.00 
 
0.00 0.00 
 
0.00 0.00 
 
Budget Unit Totals 
 
$ 1,478,481.61 $ 
 
-953,124.85 $ 
 
-2,427.79 $ -202,750.84 
 
- 4 - 
 
 EXHIBIT "C" 
 
Other Adjustments 
 
Early Return Fiscal Year 2013 
Surplus 
 
Excess (Deficiency) of Funds Available 
Over/(Under) Expenditures 
 
Ending Fund Balance/(Deficit) 
June 30 
 
Analysis of Ending Fund Balance 
 
Reserved 
 
Surplus/(Deficit) 
 
Total 
 
$ 
 
0.00 $ 
 
0.00 0.00 
 
$ 
 
0.00 $ 
 
$ 
 
0.00 $ 
 
0.00 $ 0.00 0.00 0.00 $ 
0.00 $ 
 
0.00 $ 3,132.34 
0.00 3,132.34 $ 
0.00 $ 
 
0.00 $ 
3,132.34 0.00 
3,132.34 $ 
 
0.00 $ 
3,132.34 0.00 
3,132.34 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
0.00 0.00 
0.00 $ 
 
0.00 
3,132.34 0.00 
3,132.34 
 
0.00 $ 
 
0.00 
 
$ 
 
0.00 $ 
 
0.00 0.00 247,355.75 
 
$ 247,355.75 $ 
 
$ 247,355.75 $ 
 
0.00 $ 
0.00 0.00 0.00 
0.00 $ 
0.00 $ 
 
0.00 $ 
7,296.80 0.00 
701,497.89 
708,794.69 $ 
711,927.03 $ 
 
0.00 $ 
 
0.00 $ 
 
7,296.80 0.00 
746,102.80 
 
7,296.80 0.00 
746,102.80 
 
753,399.60 $ 753,399.60 $ 
 
756,531.94 $ 756,531.94 $ 
 
0.00 $ 
 
0.00 
 
0.00 0.00 0.00 
 
7,296.80 0.00 
746,102.80 
 
0.00 $ 753,399.60 
 
0.00 $ 756,531.94 
 
-300,000.00 52,644.25 
 
0.00 0.00 
 
0.00 0.00 
 
222,928.97 52,644.25 
 
222,928.97 52,644.25 
 
0.00 0.00 
 
222,928.97 52,644.25 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
711,927.03 $ 1,032,105.16 $ 1,032,105.16 $ 
 
0.00 $ 1,032,105.16 
 
Summary of Ending Fund Balance Reserved 
Federal Financial Assistance Sales and Services Live Work Projects Technology Fees Uncollectible Accounts Receivable Inventories Tuition 
Total Ending Fund Balance - June 30 
 
$ 
 
10,429.14 $ 
 
14,714.05 
 
675.00 
 
338,302.79 
 
52,644.25 
 
222,928.97 
 
392,410.96 
 
$ 1,032,105.16 $ 
 
0.00 $ 
 
10,429.14 14,714.05 
675.00 338,302.79 
52,644.25 222,928.97 392,410.96 
 
0.00 $ 1,032,105.16 
 
- 5 -