MANAGEMENT REPORT ATHENS AREA TECHNICAL INSTITUTE ATHENS, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1999 STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400 ATIIENS AREA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS - LETTER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGETFUND 1 SCHEDULESOFFUNDSAVAILABLEANDEXPENDITURES COMPARED TO BUDGET BUDGETFUND B "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION 2 C "B" LOTTERY FOR EDUCATION 3 D RECONCILIATION OF SALARIES AND TRAVEL 4 w. RUSSELL HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 October 6, 1999 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members ofthe Local Board ofDirectors and Honorable Kenneth C. Easom, President Athens Area Technical Institute Ladies and Gentlemen: As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgi.a Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Athens Area Technical Institute. Accordingly, the financial statements and compliance activities ofAthens Area Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities ofAthens Area Technical Institute as ofand for the year ended June 30, 1999. The particular information provided is enumerated in the Table ofContents. This report is intended solely for the information and use ofmanagement and members of the Local Board ofDirectors ofAthens Area Technical Institute and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, A).~ RWH:gp State Auditor SELECTED FINANCIAL INFORMATION ATHENS AREA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30. 1999 EXHIBIT"A" FUND BALANCE - JULY 1. 1998 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit"B" DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 Adjustments to Prior Year's Accounts Receivable Refunds to Grantors Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance Reserved Fund Balance Carried Over from Prior Year as Funds Available "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION "B" LOTTERY FOR EDUCATION TOTAL $ 212,008.31 1,308.78 $ $ 213,317.09 $ $ 328.58 328.58 $ 212,008.31 1,637.36 213,645.67 $ 24,291.16 $ 1,540.83 $ 25,831.99 205,130.07 205,130.07 $ 229,421.23 $ 1,540.83 $ 230,962.06 $ 1,308.78 $ 19,489.16 2,953.81 209,054.48 $ 232,806.23 $ 328.58 $ 1,637.36 19,489.16 328.58 $ 2,953.81 209,054.48 233,134.81 FUND BALANCE-JUNE 30. 1999 $ 209,932.09 $ 1,540.83 $ 211,472.92 SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refunds to Grantor Agencies Private Grants For Refunds to Grantor Agencies Local Donations Live Work Projects PriorYearLocalFunds Surplus $ $ - 1- 142.60 464.21 10,015.52 15,847.80 183,.188.11 273.85 $ $ 1,540.83 142.60 464.21 10,015.52 15,847.80 183,188.11 1,814.68 209,932.09 $ 1,540.83 $ 211,472.92 ATHENS AREA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1999 EXHIBIT "B" FUNDS AVAILABLE REVENUES State Appropriations Federal Revenues Other Revenues Retained CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) $ 8,908,153.00 $ 8,908,073.00 $ 2,382,672.00 1,821,625.49 3,618,292.00 3,420,913.56 $ 14,909,117.00 $ 14,150,612.05 $ -80.00 -561,046.51 -197,378.44 -758,504.95 0.00 209,054.48 209,054.48 $ 14,909,117.00 $ 14,359,666.53 $ _ _ _-5_4_,:9....;45;..;.0.;....4_7 EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act $ 9,421,659.00 $ 9,239,973.99 $ 4,009,258.00 3,603,973.68 1,311,514.00 1,167,128.75 166,626.00 143,460.04 181,685.01 405,284.32 144,445.25 23,165.96 $ 14,909,117.00 $ 14,154,536.46 $ _ ___;_75;;..4;.:.;,5;_;;8..;;_0;.;;..54..;.. Excess of Funds Available over Expenditures $ 205,130.07 $ =====20=5::l::,1=3=0=.0=7 -2 - ATHENS AREA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND "B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30.1999 EXHIBIT"C" FUNDS AVAILABLE REVENUES State Appropriations BUDGET ACTUAL VARIANCEFAVORABLE (UNFAVORABLE) ____ $ 122,743.00 $ 122,743.00 $ _ .0. ;.0. .0_ EXPENDITURES Equipment-Technical Institutes Excess of Funds Available over Expenditures - - - - - - $ 122,743.00 $ 122,743.00 $ 0.00 $ o.oo s=====o=.o=o -3- ATHENS AREA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30.1999 EXHIBIT"D" Totals per Annual Supplement Accruals June 30, 1999 June 30, 1998 SALARIES TRAVEL $ 8,353,617.45 $ 120,242.39 190,470.55 -185,712.28 $ 8,358,375.72 $ 120,242.39 -4 -