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STATE O,f_ GEORGIA 
 
DEPARTMENT: OF _AUQITSANt> ACCOUNTS 
 
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SOUT:H G~ORGIA REGIONAL LIBRARY 
 
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, VALDOSTA.GEORGIA 
 
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, ' REPORT-ON AUDIT 
 
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OF '[HE'FINA'NCIA,'L STATEMENTS 
 
'  FOR THE FISCAL YEAR ENDED JUNE 30, 2002 " 
 
 
 
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Russell W; Hinton 
 
State Auditor ' 1 
 
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 SECTION I FINANCIAL 
 
 l1ss111 W llr, 10, 
$TAT[ AIJDITOn ~1),1 E'>h2 74 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 \V,1..,hmglon ~lr~ct. ~ W ~Ulh: 214 AtlJnlJ, Gcorg1J J(H.34-84110 
July 14, 2003 
 
Ilonorable Sonny Perdue, Governor Members ot the General Assembly Members ol the Board of Regents of the University System of Georgia 
and Director and Members of the South Georgia Regional Library Board 
l"-JDCl'l--]\DENT AUDITOR'S COMBINED RFPORT ON GLNERAL-PURl'OSE FINANCIAL STA rl::MENTS AND SUPPLEMl:NTARY INFORMATION 
I ad1es and Gentlemen 
We have audited the accompanying general-purpose financial statements of the South Georgia Regional Library, as of and for the year ended June 30. 2002, as hsted m the table ofcontent~ These general-purpose financial statements are the respons1b1hty of the South Georgia Reg10nal Library's management Our respon,1b1hl) 1s to express an op1mon on the,e general-purpose finam.1al statements based on our audit 
Wc conducted our audit in accordance with aud1tmg standards generally accepted m the umted State~ of America Tho,e standards require that we plan and perform the audit to obtam rea~onable a~surance about whether the gcneral-purpo,e financial statements are free of material misstatement An audit includes e....amming. on a test basis. evidence supporting the amount~ and d1selosurcs in the linancial statements. An aud11 also mcludes assessing the accountmg principles used and s1gmficant esl!mah!\ made by management. as well ru, evaluatmg the overall financial statement presentation We believe that our audit provides a reasonable basis for our op1mon 
In our opm1on. the general-purpo~ financial statement, referred to abo,e present fairly. in all matenal respect~. the financial po~1!Ion of the South Georgia Regional Library a~ of June 30. 2002. and the results of Its operations for the year then ended. m conformity with accountmg principles generally accepted m tht: Umted State, of America 
As d1scu,sed m Note I to the general-purpose financial statement,, during fiscal year 2002. the Library completed a comprehensive mventory of its general fixed a,sets for mclus10n m the generalpurpose financial statements lbis change 1~ m accordance with accountmg prmc1ples genemlly accepted m the Umtcd States of Amenca 
2002ARL-43 
 
 Our audit was perfonned for the purpose of fonnmg an opm1on on the general-purpose financial statement~ of the South Georgia Regional L1 brary taken as a whole 1 he accompanying financial schedules (Schedules I through 4), as listed m the table of contents, arc presented for purposes of add1t10nal analys1~ and are not a reqmred part of the general-purpose financial statements of the South Georgia Regional Library Such mfonnalion has been subjected to the aud1tmg procedures apphed m the audit of the general-purpose financial statements and in our opinion, except for the effecL, of the matters discussed m the third paragraph, such mfonnat1on 1s fairly stated, m all matenal respect~. m relat10n to the general-purpose financial statements taken as a whole 
A copy ofth1s report has been filed as a pennanent record m the office of the State Auditor and made available to the press ofthe State, as provided for by Ollicial Code ofGeorgia Annotated Seclton 50- 
6-24 
Respectfully submitted, 
~~k 
Hmton State Auditor 
RWII gp 
2002AR1.-43 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
 
 SOUTH GEORGIA REGIONAL LIBRARY COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30. 2002 
 
ASSETS 
Cash and Cash Equivalents 
Investments 
General Fixed Assets Land Buildings Equipment Inexhaustible Collect1ons and Books 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
$ 
 
152,190 13 $ 
 
000 
 
Tola/ Assets 
 
$ 
 
LIABILITIES AND FUND EQUITY LIABILITIES 
Accounts Payable Expired Grant Balances Payable Deferred Revenue 
Tolal L1abthl1es 
FUND EQUITY Investment ,n General Fixed Assets Fund Balances UnreseNed Undes1gnaled Tola/ Fund Equity 
Tola/ L1ab1hltes and Fund Equrty 
 
$ 
 
615 16 
 
$ 
 
61516 
 
$ 
 
151 574 97 $ 
 
000 
 
$ 
 
151 574 97 $ 
 
000 
 
$ 
 
The notes lo the general-purpose financ,a/ statements are an integral part of this statement -2- 
 
 EXHIBIT "A" 
 
ACCOUNT GROUP GENERAL FIXED ASSETS 
 
TOTALS (Memorandum Onlll JUNE 30, 2002 JUNE 30, 2001 
 
$ 
 
152,190 13 $ 
 
164,123 16 
 
16,968 97 
 
$ 
 
233,583 11 
 
233,583 11 
 
233,583 11 
 
4,346,626 95 
 
4,346,626 95 
 
4,346,626 95 
 
371,104 95 
 
371,104 95 
 
344 253 95 
 
50,680 06 
 
50 680 06 
 
50,680 06 
 
$ 
 
5,001,995 07 $ 5,154,185 20 $ 5,156,236 20 
 
$ 
 
143 07 
 
$ 
 
615 16 
 
10 124 84 
 
$ 
 
615 16 $ _ _ _1_0~2_6_7_9_1 
 
$ 
 
5,001,995 07 $ 5,001,995 07 $ 4,975,144 07 
 
151 574 97 
 
170,824 22 
 
$ 
 
5,001,995 07 $ 5, 153,570 04 $ 5,145,968 29 
 
$ 
 
5,001 995 07 $ 5,154,18520 $ 5,156,236 20 
 
-3- 
 
 SOUTH GEORGIA REGIONAL UBRARY 
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES 
YEAR ENDED JUNE 30 2002 
 
EXHIBIT "B" 
 
REVENUES State Funds Federal Funds Local Funds Other Funds 
Total Revenues EXPENDITURES 
Current Publlc8efv1ces 
Support SeMces 
Maintenance and Operations 
T0181 Exper<lrtures 
Excess of Revenues over (under) Expenditures 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTALS (Memorandt.m On!):) 
YEAR ENDED JUNE 30, 2002 JUNE 30 2001 
 
s 496,760 54 
 
s 
 
$ 20,376 20 
 
837,258 72 
 
61 094 44 
 
$ 139511370 s 20,376 20 s 
 
s 496,760 54 
20 376 20 837,258 72 
61 094 44 
 
473 583 01 11,52516 
815,333 80 41,018 08 
 
1415489 90 S 1 341 460 05 
 
$ 
 
s 192 387 69 $ 5 776 21 
 
1,088 821 86 
 
10 629 94 
 
13315340 
 
3 970 05 
 
s 1 414 362 95 $ 20,376 20 s 
 
s 
 
-19 249 25 $ 
 
000 S 
 
170 824 22 
 
000 
 
198,163 90 $ 1 099 451 80 
13712345 
 
18815197 1,065,361 63 
63,818 66 
 
s 1 434 739 15 
 
1,317 332 26 
 
-19,249 25 $ 
 
24 12779 
 
170 824 22 
 
146 696 43 
 
s 
 
151 574 97 $ 
 
000 $ 
 
15157497 S 170 824 22 
 
The notes to the genera~purpose final"IClal statements are an Integral part of this statement -4 - 
 
 SOUJlj GEORGIA REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - rNON-GAAP BASIS! GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30. 2002 
 
EXHIBIT c 
 
REVENUES 
State Funds Federal Funds Local Funds Other Funds 
Total Revenues 
EXPENDITURES 
Current PubUc Services Support Services Mamtenence and Operabons 
Total Expendrtures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING USES 
Other Uses 
Excess of Revenues over (under) Expenditures end Other Financing Uses 
F!,!NQ BALANCE JULY 1 2001 
 
GENERAL FUND 
 
BUDGET 
 
ACTUAL 
 
s 
 
74 152 93 S 
 
496,760 54 
 
837 260 00 72 695 06 
 
837 258 72 61 094 44 
 
s s 1 38-4 107 99 
 
1,395,113 70 
 
s s 205,542 93 
 
192 387 69 
 
1,060,360 00 
 
1 088 821 86 
 
131 631 27 
 
13315340 
 
s s 1,397,534 20 
 
1 414 362 95 
 
s 
 
s -13 426 21 
 
-19,249 25 
 
-252 97 
 
s 
 
s -13,679 18 
 
-19 29 25 
 
130 840 60 
 
170 824 22 
 
F!,!ND BALANCE J!,!NE 30 2002 
 
s 
 
116 961 42 S 
 
15157497 
 
SPECIAL REVENUE FUND 
 
BUDGET 
 
ACTUAL 
 
s 21 774 84 $ 
 
20 376 20 
 
s 2111 84 S 20 376 20 
 
s s 5 865 03 
11 659 81 
4 250 00 
 
s s 21 774 84 
 
s 
 
000 s 
 
5 776 21 10 629 94 
3 970 05 
20 376 20 
000 
 
s 
 
000 s 
 
000 
 
000 
 
000 
 
s 
 
0 00 S _ _ _.;:0.::00;;:. 
 
The notes to the genera~se finencaal statements are en Integral part of this statement 
-5 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THE GEJ\ERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY 
The South Georgia Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Secuons 20-5-40 through 20-5-59 to provide pubhc library services with costs shared by part1c1patmg local governmental agencies and grants from the State of Georgia The financial ~tatements of the Library have been prepared m conformity with generally accepted accountmg pnnc1ples as applied to governmental umts and unless otherwise disclosed m these notes. the financial statements pre~nt all fund types and account groups of the Library 
The Library Board consist~ of nme members, one member appomted by Echob County Library Board, one member appomled by Lanier County Library Board and seven members appomted by Lo\\11des County Library Board The Library Board 1s without authonty to determme the amount of Its fundmg, except by subm1s~10n of budget requests lo local governmental umts from which the Library receives support and to the State of Georgia for State and Federal fundmg Membership m the L1braf) and part1c1pauon m library service~ 1s at the d1screllon ofeach part1c1pat1ng governmental agency 1 he Library Board has the power to designate management, the power to retam unreserved fund balances of local and other funds for contmued operation~ and 1s the lowest level of oversight respon~1b1lity for the Library's operat10ns 
Wh1 le the Lo\\11des County L1bfal)' Board appomts a maJonty of the South Georgia Regional Library'~ Board, the Lowndes County Library Board 1s neither able to impose its will upon the Library nor 1s there a financial benefit/burden rclat1onsh1p between the two boards as defined by Governmental Accountmg Standard~ Board The South Georgia Reg10nal Library 1s therefore con~1dered to be a related organ1zat10n of the Lowndes County Library 
FUND ACCOUNTil'iG 
l'he Library uses funds and an account group to report on its financial position and the results of1ts operations l'und accountmg 1s designed to demonstrate legal compliance and to aid financial management by segregatmg transactions related to certam governmental functions or act1v1lle~ 
A fund 1s a separate accountmg entity with a sclf-balancmg set of accounts An account group ~ a financial reportmg device designed to provide accountab1hty for certam assets and liab1lit1es that are not recorded m the funds because they do not directly affect expendable available financial resources 
The gencral-purpo~e financial statements account for all State, Federal, Local and Other funds under control of the Library, m compliance with generally accepted accountmg pnnc1ples applicable to governmental umts, unle~~ otherwise disclosed m these note~. Funds and the account group presented m th1\ report are as follows 
 
-7- 
 
 SOUTII GEORGIA REGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general act1v11Ies Governmental Fund l ypes mclude 
GENERAL FUND - the fund used to account for all financ1al resources of the Library except those required to be accounted for m another fund These transaction; relate to resource, obtamed and used for services provided by a L1 brary 
SPECIAL REVENUE FUND - the fund u..ed to account for the proceeds of specific revenue ;ources that are legally restricted to expenditures for specified purposes The primary type ol special revenue fund consists of proceeds received from State and Federal sources to accomplish specific obJect1vcs and are reqmred to be accounted for separately 
ACCOUNT GROUP 
GENERAL FIXED ASSETS ACCOUN f GROUP - used to account for all general fixed assets acqmred by the Library which mcludes land, buildings, eqmpment and inexhausuble collect10ns and books 
BASIS OF ACCOUNTING 
The accountmg and financial reportmg treatment applied to a fund 1s determmed by 1ts measurement focus All governmental fund; are accounted for usmg a current financial resources measurement focus With this measurement focus, only current assets and current hab1ht1es are generally mcluded on the balance sheet Operatmg statements ofthe;e fund; present mcreases (1.e., revenues and other financmg sources) and decreases (1 e, expenditures and other financmg uses) m net current assets Their reported fund balance 1s considered a measure of available spendable resources 
L1ab1ht1es which are expected to be financed from available spendable resources are reported as hab1ht1es m the governmental funds 
Governmental funds are accounted for using the modified accrual bas1; of accountmg under which 
Re,enues are recogmzed when susceptible to accrual (1 e , when they become both measurable and avmlable). "Measurable" means the amount of the transaction can be determmed and "available" mean; collecllble w1thm the current penod or soon enough thereafter to he used to pay hab1ht1es of the current penod The Library considers receivables collected v.,jthm sixty days after year-end to he available and therefore suscepllble to accrual Nonexchange transactions, m which the Library gives (or receives) value without directly rece1vmg (or g1vmg) equal value m exchange, mclude intergovernmental grants and donations Revenue from grants and donat10ns 1s recogmzed m the fiscal year m which all elig1b1hty reqmrement; have been ;atlsfied 
Expenditures are generally recognized when the related fund hab1hty 1s mcurred 
-8- 
 
 SOUTH GLORGIA RLGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STA1 EMf.NTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BUDGET 
The South Georgia Reg10nal Library's budget 1s a complete financial plan for the Library', fiscal year and 1s based upon esllmatcs of expendnure, together with probable funding source, There 1s no ,tatutory proh1b1t1on regarding overexpend!lure of the budget at any level The budget for all governmental funds 1, prepared by fund. function and ob1ect The legal level of budget control was estabh,hed by the Library at the aggregate level The budget for governmental funds wa, prepared in accordance wnh generally accepted accounting pnnc1plcs 
The budget process begins when the Library's administration prepares a tental!ve aggregated budget for the Board's approval After approval ofth1s tentative budget by the Board. copies are sent to all local funding agencies After funding approval 1s received from all local funding agencies, the Board makes rev1,10ns as neces,ary and adopts the budget The budget 1s then submltled to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid The Board may increase or decrea~ the budget at any llme dunng the year All unexpended budget authority lapses at fiscal year end 
CASH AND CASH EQUIVALENTS 
COMPOSI I ION OF DEPOSITS Cash and ca,h equivalent, consist ofcash on hand, demand depo,1ts and short-term investments with onginal matuntles of three months or less from the date of acqu1,1t1on in authonzed financial msutut10ns Georgia Laws authonzc the Library to deposit its fund, in one or more solvent bank, or in,urcd Federal savings and loan associations 
GENERAL FIXED ASSETS 
General fixed assets purchased, includmg capital outlay costs, arc recorded as expenditure~ in the vanous funds at the llme of purchase All purchased general fixed assets are valued at cost where historical records arc available and at estimated historical cost where no historical records exist Donated general fixed as,et, are recorded at fair market value as of the date donated Disposals are deleted at recorded cost No dcprec1at10n has been provided on General Fixed A,~ts The cost of normal maintenance and repairs that do not add to the value of the assets or matenally extend the useful hves of the assets 1s not cap1tah,:ed For fiscal year 2002, the Library began recording its general fixed a,seL, m the General Fixed As,ets Account Group This 1s a change in accounting pnnc1ple 
INTERFUND TRANSACTIONS 
The Library has the following type of interfund transactions 
 
-9- 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THL Gl:.NERAL-PURPOSE FINANCIAL STATEMENl S 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Reimbursements of expenditures 1mtJally made from a fund that are properly apphcablc to another fund are recorded as expendllures in the rc1mbursing fund and as reductions of expenditures in the fund that 1s reimbursed 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general-purpose financial statements are capt10ned "Memorandum Only" to indicate that they are presented only to fac1htate financial analysis Data in these columns do not present financial pos1t10n or results of operat10ns m confonmty with generally accepted accounting pnnc1ples, nor 1s such data comparable to a consolidation Interfund ehmmallons have not been made in the aggregation of this data Certain reclassifications have been made to the comparauve data to conform to the current year class1ficat10ns 
Note 2 DEPOSI1 S 
COi .LA I ERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Secllon 45-8-12 provides that there ,hall not be on deposit at any time many depository for a time longer than ten days a sum of money which has not been secured by surety bond. by guarantee of insurance, or by collateral The aggregate of the face value of such surety bond and the market value of secuntJes pledged shall be equal to not less than 110 percent of the pubhc funds being secured after the deduction ofthc amount ofdeposit insurance Ifa deposllory elects the pooled method (OCGA 45-8-13 I) the aggregate of the market value ofthe securiues pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance OCGA Section 45-8-1 l(b)provides an officer holding public funds may. in his d1scret1on. waive the reqmrement for security in the case ofoperating funds placed in demand deposit checking account, 
Acceptable secunty for deposits consists of any one of or any combination of the following 
(I) Surety bond signed by a surety company duly qualified and authonzed to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
(3) Bonds. bills. notes. certificates of indebtedness or other direct obhgations of the Umted States or of the State of Georgia, 
(4J Bonds, bilb. note,, certificates of indebtedness or other obhgat1ons of the counlles or 
mumcipaht1es of the State of Georgia, 
(5) Bonds ofan} pubhc authonty created by the laws of the State of Georgia. pro\ldmg that the statute that created the authonty authonzed the use of the bonds for this purpose. 
- IO - 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMLNTS 
 
JUNE 30, 2002 
 
Note 2 DEPOSITS 
 
(6) lndu,tnal revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
 
(7) Bonds. bills, notes. certificates of indebtedness, or other obligations of a subsidiary corporatwn of the Umted States government, which are fully guaranteed by the Umted States government both as to principal and interest or debt obligations 1,sued bj the Federal Land Bank. the Federal Home Loan Bank, the federal Intermediate Credit Bank. the Central Bank for Cooperalive,. the Farm Credit Banks. the Federal Home Loan Mortgage Associatwn, and the 1-cdcral National Mortgage Associatwn 
 
CATEGORIZATION OF DEPOSITS At June 30. 2002. the bank balances were $238.053 29 The amounts of the total bank balance, are classified into three categories of credit nsk 
 
Category 1 - Cash that 1s insured (e.g , Federal depository m~urance) or collaterahzed with securities held by the Library or by the Library's agent in the Library's name 
Category 2 - Cash collatcralized with securit1e, held by the pledging financial inst1tutwn's trust department or agent in the Library's name 
Category 3 - Uncollaterahzed deposits (This includes any bank balance that 1s collaterahzed with secunt1es held by the pledging financial inst1tullon. or by its trust department or agent but not in the Library', name ) 
 
The Library's deposits are classified by risk category at June 30, 2002. as follows 
 
Risk Categorv 
 
Bank Balance 
 
I 
 
$ 173,121 27 
 
2 
 
0 00 
 
3 
 
64,932 02 
 
Total Note 3 GENERAL FIXED ASSETS 
 
$ 238.053 2.2 
 
A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows 
 
- 11 - 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 3 GENERAL FIXED ASSETS 
 
Balance Jul) I, 200 I 
 
lncxhau~1blc 
 
Collections 
 
Land 
 
llu1ldmgs 
 
t-.,au1oment and Boo~ 
 
s 
 
0 00 s 
 
000 s 
 
000 s 
 
000 s 
 
lotal 000 
 
Retroactive- Restatement of 
Pnor Vcar Balances 
 
in 58311 4, 146,!iU! 95 
 
J44 Z5J,25 
 
50,!i80 06 4 975 144 07 
 
llalancc Jul) I 2001 Rcstati:d 
 
S 233 583 11 S 4 346 626 95 S 344,253 95 S 50 680 06 S 4 975 144 07 
 
Additions 
 
26,851 00 
 
26851 (Xl 
 
l3alJnLe June 30 2002 
 
S ,233.~Ull SJ,. 346,.626,9~ S.....lll,J 04.9~ S~..!),fili S ~ 5 07 
 
Note 4 RISK MANAGEMENT 
 
1 he L1brary 1s exposed to various nsks of loss related to torts, theft of. damage to, and destruction of assets; errors or omissions, Job related illness or injunes to employees; acts of God. and unemployment compensation 
 
The Library part1c1pates in the Associauon County Comm1ss1oners of Georgia Interlocal Risk Management Agency. a pubhc entity nsk pool organized in I 987 to provide an alternative source for members to acquire property and liability insurance coverage The Agency's general obJectlves are to formulate, develop and adm1mster a program of insurance on behalf of the members and to develop a comprehensive loss control program The Agency reinsures amounts in exce~s of certam hm1ts to protect itself from large losses The payment of excess insurance for the Agency vanes by line of coverage. 
 
The Library ~ self-insured with regard to unemployment compensation claims The Library accounts for claims within the General Fund with expenditure and liab1hty being reported when It 1s probable that a loss has occurred, and the amount of that loss can be reasonably estimated 
 
Changes in the unemployment compen<;atlon claims hab1hty dunng the la~t two fiscal years are as follows 
 
2001 2002 
 
Begmnmg of Year L1ab1htv 
 
Claims and Change~ m Estimate,, 
 
$ 
 
0 00 $ 
 
I 712 00 s 
 
$ 
 
0 00 $ 
 
0 00 s 
 
Claims Paid 
 
End of Year L1ab1htv 
 
I 712 00 $ 
 
000 
 
0 00 $ 
 
0 00 
 
- 12 - 
 
 SOUTH GEORGIA RI:GIONAL LIBRARY 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 4 RISK MANAGEMENT 
 
The Library participates in the Assoc1at10n County Conumss10ners ofGeorg1a-Selflnsurcd Workers' Compensallon Fund, a public entity nsk pool organized on July I, 1982 to develop, implement and adm1mster a program of workers' compensation self-insurance for its member orgamzat1ons The Library pay, an annual premmm to the Fund for its general insurance coverage Add111onal insurance coverage 1s provided through an agreement by the Fund with County Reinsurance L1m1ted to provide coverage for potential lo,ses by the Fund m excess of$450,000 00 loss per occurrence, up to $2,000,000 00 
 
1 he Library has purchased surety bonds to provide additional insurance coverage as follows 
 
Pos111on Covered 
 
Amount 
 
Director Board of Directors All Other Employee~ 
 
$ 500,000 00 $ 500,000 00 $ 50,000.00 
 
Note 5 RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA ffRS) 
 
TRS PLAN DESCRIPTION Substantially all hbranans and clencal personnel employed by regional and county hbranes are covered by the Ieachcrs Rellrcment System of Georgia (TRS). which 1s a cost-shanng mult1plc employer defined benefit pen,1on plan TRS provides service retirement. d1sab1hty rellrement and ~urv1vors benefits for 1L~ members in accordance with State statute The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts 
 
TRS CONTRJBUTJONS REQUIRED AND MADE Employees of the Library who arc covered by TRS are required by State ~tatute to contribute 5% of their gross earnings to TRS The Library makes monthly employer contnbut1on, to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as adv1,ed by theu independent actuary The required employer contnbution rate 1s 9 24% and employer contnbullons for the current fiscal year and the preceding two fiscal years are as follows 
 
Fiscal Year 
 
Percentage Contributed 
 
Required Contnhution 
 
2002 2001 2000 
 
100% 100% 100% 
 
$ 57,809.21 $ 69,076 88 $ 58,029 88 
 
- 13 - 
 
 SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2002 
AGENCY/FUNDING 
GRANTS Board of Regents of the Universrty System of Georgia Office of Public Library Services Salanes Travel Library Matenals Talkmg Books Center Maintenance and Operations Other Communrty Affairs, Georgia Department of Local Assistance Grant Georgia State Fmancmg and Investment Comm1ss1on Renovation and Repa,r Grant 
 
SCHEDULE "1" 
 
GOVERNMENTAL FUND TYPE GENERAL FUND 
 
$ 
 
275,434 59 
 
4,623 28 
 
60 042 93 
 
58,966 00 
 
54,471 00 
 
20,000 00 23 222 74 
 
$-~~4_96_7_60.,..,54= 
 
See notes to the general-purpose finanoal statements - 14 - 
 
 SOUTH GEORGIA REGIONAL UBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30. 2002 
AGENCY/FUNDING GRANT Museum and Library Services, lnstrtute Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Program 
 
SCHEDULE "2" 
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND 
$ =~--2_0_3'=7=6=20= 
 
See notes to the genera~purpose financial statements - 15 - 
 
 SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30. 2002 
LOCAL SOURCES Boards of Educabon Echols County Lamer County Lowndes County Crty Government Lakeland County Governments Boards of Comm,ss,oners Echols Larner Lowndes 
 
SCHEDULE "3" 
 
GOVERNMENTAL FUND TYPE GENERAL FUND 
 
$ 
 
3,500 00 
 
11.88000 
 
5,000 00 
 
10 000 00 
 
16,000 00 9,878 76 780,999 96 
 
$-~-=-8=3.,,7,=258~7~2 
 
See notes to the general-purpose financial statements - 16 - 
 
 SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL 
YEAR ENDED JUNE 30, 2002 
 
SCHEDULE "4" 
 
NAME 
Altobello, Armstrong, Belflower, Bennett, Black. Bradford Braxton Bnnson, Browning. Butts, Canmn, Carter, Copeland, Cressey, Culpepper. Doak, Elliott, Ferguson, Fulton, Gaines, Gilbert, Golden. Gollihar, Hadley Hall, Hatcher, Hudson, Hunt Jackson Jernigan, Johnston, Love, Mathis McKenzie McPhatter. Momsen Nelson Newsom. Peeples Peters Porner Prout Register, Roberson, Roberts, Robinson Rodgers, Rodgers, Sanders, Schoemng-Scheuler, Seaman, 
 
Deborah JerryW John Paula J Karen L Betty B Chense C Ert,ne Candace L Mildred S James M Deborah Betty Debra Jackie R Susan P Sara Reginald V Sr Trevor A Elizabeth J AmyE Johanna Judith T Deborah Y Melinda R Cannan A Sue B Claud, N Kusheka Diane B Tnsha A Phyllis EncP Sharon C Lonra,neW Dorothy Zachary L Liza David H Beverly S Pam A Theresa Janet L Todd Linda L La1onia E M Bntton Megan L Beverty M Sh,rtey Gladys 
 
TITLE CATEGORY 
Library Aide Reference Aide Technical Services Branch Manager Branch Manager Branch Manager Library Aide C1rculabon Supervisor Administrative Assistant Library Aide Library Aide Technical Services Library Aide Library Aide Branch Manager Library Aide Extension Manager Reference Aide Library Aide Reference Aide Public Relabons Library Aide Business Manager Library Aide Library Aide Public Relations Library Aide Library Aide Library Aide LBPH Senior Cieri< Library Aide Assistant Director Senior Ltbranan Reference L1branan Library Aide Library Aide Library Aide Director Systems Adm,mstrator LBPH Llbranan Library Aide Adm1mstrabve Assistant Branch Manager Technical Services Library Aide Reference Aide Reference Aide Library Aide Branch Manager Library Aide Children's Llbranan 
- 17 - 
 
SALARIES 
 
TRAVEL 
 
$ 11,964 96 
 
2,19565 
 
20,601 12 $ 
 
176 40 
 
13,112 63 
 
111 16 
 
13,13448 
 
149 24 
 
12,134 70 
 
1,13604 
 
20,841 60 
 
1176007 
 
11,026 80 
 
149 24 
 
19.299 51 
 
8.19516 
 
13.249 56 
 
13,554 30 
 
42056 
 
6,686 10 
 
20,841 60 
 
11 20 
 
2 842 48 
 
16800 
 
16 300 38 
 
2 549 90 
 
4088 
 
102502 
 
19 809 10 
 
119 00 
 
1,554 00 
 
5.407 95 
 
2,777 80 
 
4,754 92 
 
62 16 
 
422 30 
 
1,134 00 
 
21 881 64 
 
25869 
 
60424 
 
9,459 66 
 
40,442 83 
 
165 56 
 
52.073 04 
 
70036 
 
64610 
 
7 636 72 
 
2 709 62 
 
70440 50 
 
2 661 90 
 
29,146 12 
 
113 40 
 
9,20966 
 
6,054 05 
 
17,688 09 
 
7224 
 
21 881 64 
 
16 63 
 
13 728 00 
 
5936 
 
6,49662 
 
1.308 22 
 
3,396 03 
 
3668 
 
86520 
 
22,401 60 
 
142 52 
 
2 861 65 
 
57,308 86 
 
1 216 78 
 
 SOUTH GEORGIA REGIONAL LIBRARY 
SCHEDULE OF SALARIES AND TRAVEL 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE "4" 
 
NAME 
Small, Studsbll Taylor Thompson Tolliver, Tudor, V1gersto1, Watson, WIiiams, Woodward, 
 
C1nd1T Hilda N Geneva Natascha N Apnl D W1lhamJ IV Patncia A 
Shantel M 
Darrell M Anne S 
 
Totals per Report 
 
TITLE CATEGORY 
Library Aide LJbrary Aide LJbrary Aide Reference Aide LJbrary Aide Library Aide Technical Services Library Aide Library Aide Library Aide 
 
SALARIES 
 
TRAVEL 
 
$ 
 
84280 
 
5,740 62 
 
9,567 96 
 
4,10697 
 
14560 
 
5,955 40 
 
16,831 32 $ 1 143 20 
 
449 54 
 
152 88 
 
618 00 
 
$ 701 280 55 $ 7 677 92 
 
See notes to the general-purpose financial statements - 18 - 
 
 SECTION II FINDINGS AND QUESTIONED COSTS 
 
 SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 
PRJOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Mamtam General Fixed Assets Account Group Finding Resolved Fmding Control Number 6922-93-01 
The audit report for the year ended June 30, 2001, noted that the management of the South Georgia Reg10nal Library did not maintam a system-wide General Fll,ed Assets Account Group within the formal accounting records During the year under review, the Library completed a comprehen~1ve inventory of1ts general fixed assets for inclus10n in the general-purpose financial statements 
AUDIT FOLLOW-UP/RESOLUl ION Inadequate Accounting Procedures Finding Resolved Finding Control Number 6922-99-01 
The audit report for the year ended June 30. 200 I, disclosed that the Library employed accounting procedures that were insufficient to provide for adequate internal control over the bank reconciliat10n process During the year under review, the Library established internal controls to ensure that monthly bank statements are reconciled with the accountmg records in an accurate and timely manner. 
AUDIT FOLLOW-UP/RESOLUTION Lack of Documentation for Journal Entnes Finding Resolved Finding Control Number 6922-99-02 
The audit report for the year ended June 30, 2001, disclosed the Library's accounting procedures were insufficient to provide for adequate internal control over the Journal entry process Dunng the year under review, the Library established procedures to ensure that proper review 1s retained for all Journal entnes, and that all Journal entnes contain adequate documentation and approval pnor to postmg in the Library's General Ledger