DEPARTMENT OF lNDUSTRY, TRADE AND TOURISM MANAGEMENT REPORT - TABLE OF CONTENTS - LEITER OF TRANSMITTAL SELECTED FINANCIAL INFORMATION EXHIBITS A ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND 1 B SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND 2 C RECONCILIATION OF TRAVEL 3 :ELL W. HINTON STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 October 2, 2000 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the Board of Industry, Trade and Tourism and Honorable R. K. Sehgal, Commissioner Department of Industry, Trade and Tourism Ladies and Gentlemen: As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2000, we have performed certain audit procedures at the Department ofIndustry, Trade and Tourism. Accordingly, the financial statements and compliance activities of the Department of Industry, Trade and Tourism were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of the Department of Industry, Trade and Tourism as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use of management of the Department of Industry, Trade and Tourism and members ofthe Board and is not intended to be and should not be used by anyone other than these specified parties. Respectfully submitted, LJ.~ R ssell W. Hinton State Auditor RWH:jb SELECTED FINANCIAL INFORMATION DEPARTMENT OF INDUSTRY, TRADE AND TOURISM ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 2000 EXHIBIT "A" FUND BALANCE - JULY 1, 1999 Reserved Surplus ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Prior Years Checks Voided Reimbursement of Prior Year's Expenditures Repayments from Georgia Ports Authority General Obligation Bond Repayments DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Office of Treasury and Fiscal Services Year Ended June 30,1999 Year Ended June 30, 2000 Adjustments to Prior Year's Accounts Receivable Decrease in Reserve for Inventories Reserved Fund Balance Carried Over from Prior Year as Funds Available FUND BALANCE - JUNE 30. 2000 SUMMARY OF FUND BALANCE Reserved Inventories Surplus - 1- $ 319,006.24 99,707,61 $ 418,713.85 $ 175,835.12 343,392.87 195,00 5,296.44 614,184,00 $ 1,138,903.43 $ 99,707.61 614,184.00 7.74 7,027.28 250,000.00 $ 970,926.63 $ ===~58;;;.;;6~,6~9;,;;;,0~.6~5 $ 61,978.96 524,711,69 $ 586,690.65 DEPARTMENT OF INDUSTRY. TRADE AND TOURISM SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BUDGET FUND YEAR ENDED JUNE 30. 2000 EXHIBIT"B" $ 30,119,162.00 $ 29,504,977.61 $ -.::..61.:....:4:..:...1,:..:8~4.:..=:3.=...9 EXPENDITURES Personal Services Regular Operating Expenses Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Georgia World Congress Center Local Welcome Center Contracts Marketing Waterway Development in Georgia Georgia Ports Authority Lease Rentals $ 11,934,405.00 $ 11,963,523.87 $ 1,609,931.00 1,604,321.06 562,389.00 510,445.24 45,000.00 30,426.20 93,724.00 66,683.04 409,336.00 392,109.97 844,245.00 826,296.07 437,838.00 419,712.01 1,802,914.00 1,645,646.41 2,955,000.00 2,955,000.00 250,600.00 244,850.00 8,509,596.00 8,452,570.87 50,000.00 50,000.00 614,184.00 0.00 -29,118.87 5,609.94 51,943.76 14,573.80 27,040.96 17,226.03 17,948.93 18,125.99 157,267.59 0.00 5,750.00 57,025.13 0.00 614,184.00 $ 30,119,162.00 $ 29,161,584.74 $ _ _~95::..:7~,5::..:7..:..7.::.2:.::..6 Excess of Funds Available over Expenditures $ 343,392.87 $ ====34;;.;;3;.,3~9~2:;;;.8,;..7 -2- DEPARTMENT OF INDUSTRY. TRADE AND TOURISM RECONCILIATION OF TRAVEL YEAR ENDED JUNE 30. 2000 EXHIBIT "C" Total per Annual Supplement Accruals June 30. 1999 Adjustment to Prior Year's Accounts Payable $ 649.100.53 -16.290.21 7.817.18 $ 640.627.50 SUMMARY Regular Marketing $ 510.445.24 130.182.26 $ 640.627.50 -3-