STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
MANAGEMENT REPORT GEORGIA SOUTHWESTERN STATE UNIVERSITY 
AMERICUS, GEORGIA 
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2005 
Russell W. Hinton State Auditor 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
LETTER OF TRANSMITTAL 
 
SELECTED FINANCIAL INFORMATION 
 
EXHIBITS 
 
A BALANCE SHEET - (STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
3 
 
B ANALYSIS OF CHANGES IN FUND BALANCE - (STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
4 
 
C STATEMENT OF REVENUES AND EXPENDITURES COMPARED TO 
 
BUDGET - (STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
5 
 
D RECONCILIATION OF SALARIES AND TRAVEL 
 
7 
 
SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 Russell W. Hinton 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 
September 1, 2005 
 
Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board of Regents of the University System of Georgia 
and Honorable Michael L. Hanes, President Georgia Southwestern State University 
Ladies and Gentlemen: 
As part of our audit ofthe statutory basis financial statements ofthe State of Georgia presented in the State ofGeorgia Report ofthe State Auditor, the basic financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a State ofGeorgia Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2005, we have performed certain audit procedures at Georgia Southwestern State University. Accordingly, the financial statements and compliance activities of Georgia Southwestern State University were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. 
This Management Report contains information pertinent to the financial and compliance activities of Georgia Southwestern State University as of and for the year ended June 30, 2005. Information contained in this report is a by-product ofour engagement that is the representation of management, and accordingly, we do not express an opinion or any other form of assurance on it. The particular information provided is enumerated in the Table of Contents. 
This report is intended solely for the information and use of the management of Georgia Southwestern State University, and members of the Board of Regents of the University System of Georgia and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
 
RWH:gp 
 
State Auditor 
 
 SELECTED FINANCIAL INFORMATION - 1- 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY BALANCE SHEET (STATUTORY BASIS) "A" RESIDENT INSTRUCTION JUNE 30, 2005 
ASSETS 
Cash and Cash Equivalents Investments Accounts Receivable 
Federal Financial Assistance Other Prepaid Expenditures Inventories 
Total Assets 
LIABILITIES AND FUND EQUITY 
Liabilities Accrued Payroll Accounts Payable Deferred Revenue Other Liabilities 
Total Liabilities 
Fund Balances Reserved Inventories Continuing Education Indirect Cost Recoveries Technology Fees Restricted Funds Uncollectible Accounts Receivable Unreserved Undesignated Surplus Regular 
Total Fund Balances 
Total Liabilities and Fund Balances 
 
EXHIBIT"A" 
 
$ 2.525,858.49 164,185.03 
56,506.02 229,971.51 120,470.17 
46,361.40 
$ 3.143,352 62 
 
$ 
 
55,512.35 
 
785,332.02 
 
1,888,044.55 
 
27 607.18 
 
$ 2,756,496.10 
 
$ 
 
46,000.00 
 
282.36 
 
188,172.08 
 
19,091.33 
 
123,788.47 
 
7,410.72 
 
2111.56 
 
$ 
 
386,856.52 
 
$ 3,143,352.62 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-3- 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY ANALYSIS OF CHANGES IN FUND BALANCE- (STATUTORY BASIS) 
"A" RESIDENT INSTRUCTION YEAR ENDED JUNE 30. 2005 
 
EXHIBIT"B" 
 
FUND BALANCE - JULY 1. 2004 Reserved Surplus 
ADDITIONS Adjustments to Prior Year's Expenditures/Payables Excess of Funds Available over Expenditures Exhibit "C" 
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Board of Regents - Administrative Central Office Year Ended June 30, 2004 Adjustments to Prior Year's Revenues/Receivables 
FUND BALANCE - JUNE 30. 2005 
 
$ 
 
282,543.02 
 
3 587.59 
 
$ 
 
286,130.61 
 
$ 
 
3,333.03 
 
126,380.93 
 
$ 
 
129 713.96 
 
$ 
 
3,587.59 
 
25 400.46 
 
$ 
 
28,988.05 
 
$ ==3=8=6=,8=5=6.=5=2 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-4 - 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY STATEMENT OF REVENUES AND EXPENDITURES COMPARED TO 
BUDGET- (STATUTORY BASIS} "A" RESIDENT INSTRUCTION YEAR ENDED JUNE 30. 2005 
 
EXHIBIT"C" 
 
REVENUES State Appropriations Other Revenues Retained 
EXPENDITURES Personal Services: 
Education, General and Departmental Services Sponsored Operations Operating Expenses: Education, General and Departmental Services Sponsored Operations Capital Outlay Special Funding Initiative 
Excess of Revenues over Expenditures 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 12.065.050.00 $ 12.065.050.00 $ 12,159,420.00 13,809,215.22 
 
0.00 1649795.22 
 
$ 24.224.470.00 $ 25.874.265.22 $ _ __;,1,.:..64.:.:9_,__,7..:.9.:..5._22_ 
 
$ 13,507,599.00 $ 13,474,543.36 $ 
 
1,383,529.00 
 
1,384,045.17 
 
5,474,750.00 3,573,701.00 
176,125.00 108,766.00 
 
6,051,594.19 4,727,389.58 
110 311.99 
 
33,055.64 -516.17 
-576.844.19 -1,153,688.58 
176,125.00 -1 545.99 
 
$ 24,224,470.00 $ 25,747,884.29 $ _ _-1,;,,c,5=:2:,::3.!,.;,4C..:.14..:...:.=.29=- 
 
$ 
 
126,380.93 $==~12;,;;6,.;;,3;;;;;8,;;,;0,;;;,93;;,, 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-5- 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2005 
 
EXHIBIT"D" 
 
Totals per Annual Supplement 
 
Accruals June 30, 2005 June 30, 2004 
 
Compensated Absences June 30, 2005 June 30, 2004 
 
Prepaid Salaries June 30, 2005 June 30, 2004 
 
Salary Legal Settlement 
 
Adjustments 
 
Shared Services on Jointly Staffed Personnel 
 
Bainbridge College 
 
Hendrix, Gean 
 
Dalton State College 
 
Fathi, Michael 
 
Darton College 
 
Hillard, Claire 
 
Singh, Amit 
 
Middle Georgia College 
 
Lee, 
 
Taylor 
 
Logan, William 
 
Maddox, Mary 
 
Miller, Paul 
 
Reese, Richard 
 
Sullivan, Troy 
 
Totals per GAAP Basis as reported in the Consolidated Annual Financial Report 
 
SALARIES $ 12,574,422.45 $ 
 
TRAVEL 217,673.20 
 
59,067.75 -54,541.03 
 
624,588.52 -659,343.28 
 
-86,497.89 35,180.42 
-13,652.31 
 
2,153.00 
-6,000.00 
896.73 8,612.00 
4,306.00 4,036.88 2,153.00 15,932.20 4,306.00 1 076.50 
 
$ 12,516,696.94 $ ==2=1=7;,,;;,6=73=.2=0= 
 
-7 - 
 
 SECTION II FINDINGS AND QUESTIONED COSTS 
 
 GEORGIA SOUTHWESTERN STATE UNIVERSITY SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 2005 
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.