STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
MANAGEMENT REPORT GEORGIA COLLEGE AND STATE UNIVERSITY 
MILLEDGEVILLE, GEORGIA 
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2005 
Russell W. Hinton State Auditor 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
LETTER OF TRANSMITTAL 
 
SELECTED FINANCIAL INFORMATION 
 
EXHIBITS 
 
A COMBINED BALANCE SHEET - (STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
"D" LOTTERY FOR EDUCATION 
 
3 
 
B ANALYSIS OF CHANGES IN FUND BALANCE-(STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
"D" LOTTERY FOR EDUCATION 
 
4 
 
C STATEMENT OF REVENUES AND EXPENDITURES COMPARED TO 
 
BUDGET-(STATUTORY BASIS) 
 
"A" RESIDENT INSTRUCTION 
 
5 
 
D RECONCILIATION OF SALARIES AND TRAVEL 
 
7 
 
SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 Russell W. Hinton 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400 
September 1, 2005 
 
Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board of Regents ofthe University System of Georgia 
and Honorable Dorothy Leland, President Georgia College and State University 
Ladies and Gentlemen: 
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State ofGeorgia Report ofthe State Auditor, the basic financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a State ofGeorgia Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 2005, we have performed certain audit procedures at Georgia College and State University. Accordingly, the financial statements and compliance activities ofGeorgia College and State University were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. 
This Management Report contains information pertinent to the financial and compliance activities of Georgia College and State University as of and for the year ended June 30, 2005. Information contained in this report is a by-product ofour engagement that is the representation ofmanagement, and accordingly, we do not express an opinion or any other form of assurance on it. The particular information provided is enumerated in the Table of Contents. 
This report is intended solely for the information and use ofthe management ofGeorgia College and State University, and members of the Board of Regents ofthe University System of Georgia and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
 
RWH:gp 
 
~Lt)-~~ 
Russell W. Hinton State Auditor 
 
 SELECTED FINANCIAL INFORMATION - 1- 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY COMBINED BALANCE SHEET (STATUTORY BASIS) 
JUNE 30, 2005 
 
EXHIBIT "A" 
 
"All RESIDENT INSTRUCTION 
 
"D11 
LOTTERY FOR 
EDUCATION 
 
ASSETS 
Cash and Cash Equivalents Investments Accounts Receivable 
Federal Financial Assistance Other Prepaid Expenditures 
 
$ 5,040,018.38 $ 
 
0.00 
 
497,486.65 
 
102,185.19 1,075,342.63 
406,439.92 
 
Total Assets 
LIABILITIES AND FUND EQUITY 
Liabilities Accrued Payroll Accounts Payable Deferred Revenue Other Liabilities 
Total Liabilities 
Fund Balances Reserved Uncollectible Accounts Receivable Capital Outlay Continuing Education Indirect Cost Recoveries Technology Fees Restricted Funds Unreserved Undesignated Surplus Regular Lottery for Education 
Total Fund Balances 
 
$ 7,121,472.77 $========0=.0=0 
 
$ 
 
174,203.44 
 
2,709,682.29 $ 
 
0.00 
 
2,315,792.16 
 
229,685.33 
 
$ 5,429,363.22 $ 
 
0.00 
 
$ 
 
69,939.09 
 
40,322.99 
 
237,036.78 
 
46,800.71 
 
-171.11 
 
1,298,181.09 
 
0.00 
 
$ 
 
0.00 
 
$ 1,692,109.55 $ 
 
0.00 
 
Total Liabilities and Fund Balances 
 
$ 7,121,472.77 $========0=.0=0 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-3- 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY ANALYSIS OF CHANGES IN FUND BALANCE - (STATUTORY BASIS) 
YEAR ENDED JUNE 30. 2005 
 
EXHIBIT"B" 
 
FUND BALANCE - JULY 1. 2004 Reserved Surplus 
ADDITIONS Adjustments to Prior Year"s Expenditures/Payables Excess of Revenues over (under) Expenditures Exhibit "C" 
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Board of Regents - Administrative Central Office Year Ended June 30, 2004 Adjustments to Prior Year's Revenues/Receivables 
FUND BALANCE - JUNE 30, 2005 
 
"A" RESIDENT INSTRUCTION 
 
"D" LOTTERY 
FOR EDUCATION 
 
$ 2,379,769.89 174 271.60 $ 
$ 2,554,041.49 $ 
 
572.90 572.90 
 
$ 
 
27,796.02 
 
-684,894.18 
 
$ -657,098.16 
 
$ 
 
174,271.60 $ 
 
30,562.18 
 
$ 
 
204,833.78 $ 
 
572.90 572.90 
 
$ 1,692,109.55 $ =======O=.O=O 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-4- 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY STATEMENT OF REVENUES AND EXPENDITURES COMPARED TO 
BUDGET - (STATUTORY BASIS} "A" RESIDENT INSTRUCTION YEAR ENDED JUNE 30. 2005 
 
EXHIBIT"C" 
 
REVENUES 
State Appropriations Other Revenues Retained 
 
BUDGET 
 
ACTUAL 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 
 
28.076.238.00 $ 28.076.238.00 $ 
 
0.00 
 
38,233,548.00 
 
25,405,844.56 
 
-12,827,703.44 
 
$ 66,309,786.00 $ 53,482,082.56 $ _ _-1_2-'-,8_2_7-'--,7_0_3._44_ 
 
EXPENDITURES 
Personal Services: Education, General and Departmental Services Sponsored Operations 
Operating Expenses: Education, General and Departmental Services Sponsored Operations 
Capital Outlay Special Funding Initiative 
 
$ 
 
36,171,517.00 $ 36,296,682.12 $ 
 
691,104.00 
 
681,243.76 
 
9,795,278.00 16,735,850.00 
1,258,800.00 1,657,237.00 
 
9,664,510.77 5,542,486.02 
325,559.21 1,656,494.86 
 
-125,165.12 9,860.24 
130,767.23 11,193,363.98 
933,240.79 742.14 
 
$ 
 
66,309,786.00 $ 54,166,976.74 $ _ _1_2'-,1_42....:.,8c....;0....;..9_.2..;_6 
 
Excess of Revenues over Expenditures 
 
$ -684,894.18 $ =======-6=84='==89=4=.1=8 
 
Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles. 
-5- 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY RECONCILIATION OF SALARIES AND TRAVEL 
YEAR ENDED JUNE 30, 2005 
 
EXHIBIT"D" 
 
Totals per Annual Supplement 
Accruals June 30, 2005 June 30, 2004 
Compensated Absences June 30, 2005 June 30, 2004 
Adjustments Shared Services on Jointly Staffed Personnel Fort Valley State University Dr. Jehad Yasin 
Unidentified Variance 
Totals per GAAP Basis as Reported in the Consolidated Annual Financial Report 
 
SALARIES 
$ 33,582,821.62 $ 
 
TRAVEL 466,697.89 
 
186,603.34 -150,884.86 
 
1,801,644.72 -1, 725,641.52 
 
2,100.00 4,727.00 
 
$ 33,701,370.30 $ =====46=6,.,,,6=9=7=89= 
 
-7- 
 
 SECTION II FINDINGS AND QUESTIONED COSTS 
 
 GEORGIA COLLEGE AND STATE UNIVERSITY SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 2005 
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.