GA A'BOO .Rt ~?, Did-- /qqy _95 STATE OF GEORGIA DEPARTMENT OF AUDITS 254 WASHINGTON STREET ATLANTA. GEORGIA 30334 AUDIT REPORT CITY OF DUBLIN BOARD OF EDUCATION LAURENS COUNTY YEAR ENDED JUNE 30, 1995 CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY - TABLE OF CONTENTS - Page SECTION I FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE EXI-llBITS GENERAL PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS - OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP 2 B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND 4 C STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 7 D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 8 ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND E COMBINING BALANCE SHEET 22 F COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 24 CAPITAL PROJECTS FUND G COMBINING BALANCE SHEET 26 H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 27 SCHEDULES I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 28 2 CASH AND CASH EQUIVALENTS 30 3 INVESTMENTS 31 4 ACCOUNTS RECEIVABLE 32 5 DEBT SERVICE REQUIREMENTS TO MATURITY 33 CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY - TABLE OF CONTENTS - Page SECTION I FINANCIAL ADDITIONAL FINANCIAL INFORMATION SCHEDULES SCHEDULE OF REVENUE 6 STATE 34 7 LOCAL AND OTHER 35 SCHEDULE OF EXPENDITURES BY OBJECT 8 GENERAL AND SPECIAL REVENUE FUNDS 37 9 LOTTERY PROGRAMS 38 10 FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 40 ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 11 OVERALL 41 12 BY PROGRAM 42 13 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 44 SECTION II COMPLIANCE COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY - TABLE OF CONTENTS - SECTION Ill INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS SECTION I FINANCIAL CLAUDE L. VICKERS STATE AUOllOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 July 12, 1996 Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation and Superintendent and Members ofthe City ofDublin Board ofEducation INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Ladies and Gentlemen: We have audited the general purpose financial statements (Exhibits A through D) ofthe City ofDublin Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility ofthe Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: * The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 95ARL-13* * School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. * The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Dublin Board of Education as of June 30, 1995, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated July 12, 1996, on our consideration of the Board's internal control structure and a report dated July 12, 1996, on its compliance with laws and regulations. Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements of the City of Dublin Board of Education taken as a whole. The combining fund statements (Exhibits E through H) and the :financial schedules (Schedules 1 through 13 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the City of Dublin Board of Education. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. Respectfully submitted, ~ Claude L. Vickers State Auditor CLV:gp 95ARL-13* CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY - 1- CITY OF DUBLIN BOARD OF EDUCATION LAURENS COUNTY COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP JUNE30 1995 Cash and Cash Equivalents Investments Accounts Receivable Inventories Food Donated Commodities Purchased Food Amount Available in Debt Service Fund Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND $ 213,307.41 $ 274,157.80 $ 1,414,735.06 166,313.66 335,805.43 . 201,940.60 26,213.26 16,674.19 Total Assets $ 379,621.07 $ 652,850.68 $ 1,616,675.88 LIABILITIES AND FUND EQUITY LIABILITIES Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue Unearned Lottery Funds Capital Lease Agreements General Obligation Bonds Payable Total Liabilities FUND EQUITY Fund Balances Reserved For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated Total Fund Equity $ 106,700.59 $ 63,544.87 174,228.60 525.52 12,150.81 125.15 $ 107,226.11 $_--=2.:..;70_..04;;..;.;:;9.:..;.43_, $ 65,636.76 $ 26,213.26 16,674.19 $ 85,636.76 $ 42,887.45 186,758.20 339,913.80 $ 116161675.66 $ 2n1394.96 s 382,801.25 $ 1,616,675.66 Total Liabilities and Fund Equity $ 379,621.07 $ 652,850.68 $ 1,616,675.66 The notes to the general purpose financial statements are an integral part of this statement. -2- EXHIBIT"A" DEBT SERVICE FUND FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND $ 0.00 ACCOUNT GROUP GENERAL LONG-TERM DEBT TOTALS ~emorandum On~} JUNE 3011995 JUNE 3011994 $ 1,902,200.27 $ 2,503,065."6 $ 312,628.97 312,628.97 218,963.31 28,368.46 732,428.15 692,260.40 26,213.26 16,674.19 22,073.89 12,151.08 $ 340,997.43 340,997.43 268,888.69 $ 340,997.43 $ 4,039,002.57 5371684.24 4,039,002.57 5371684.24 4,336,111.31 5331141.71 0.00 $ 4,917,684.24 $ 7,907,829.08 $ 8,586,655.85 $ 190,245.46 $ 199,587.46 174,228.60 174,040.21 12,676.33 4,4n.68 125.15 32,325.00 716.28 $ 537,684.24 537,684.24 533,141.71 41380,000.00 4,3801000.00 416051000.00 $ 4,9171684.24 $ 5,294,959.78 $ 51549,288.34 $ 340,997.43 $ 340,997.43 0.00 $ $ 3401997.43 $ $ 340,997.43 $ $ 5,323.18 $ 340,997.43 268,888.69 85,636.76 85,636.76 26,213.26 16,674.19 22,073.89 121151.08 $ 469,521.64 $ 394,073.60 0.00 211431347.66 2,6431293.91 0.00 $ 21s121869.30 $ 3,037,367.51 0.00 $ 4,917,684.24 $ 7,907,829.08 $ 8,586,655.85 3 CITY QF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 3Q 1995 REVENUES. State Funds Federal Funds Local and Other Funds Total Revenues EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services Capital Outlay Debt Service Principal Interest Total Expenditures Excess of Revenues over (under) Expenditures QTl:!l:;R FINANCING SOURCES (USES) Accrued Interest on Bonds Sold Proceeds from General Obligation Bonds Par Value Refunding Bond Issuance Cost Payments to Refunded Bond Escrow Agent Capital Leases Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1 Food Inventory - Net Change in Period Donated Commodities Purchased Food GENERAL FUND GOVERNMENTAL FUND SPECIAL CAPITAL REVENUE PROJECTS FUND FUND $ 10,937,158.18 $ 888,286.51 69,820.02 2,049,353.82 4,051,479.95 273.989.20 $ $ 1s1osa1458.1s s 3,211 .629.53 $ 35.105.29 35,105.29 $ 10,211,370.20 $ 1,289,767.29 516,125.56 358,023.76 481,878.95 239,921.73 1,176,840.23 165,980.59 1,450,904.45 392,846.54 48,428.36 17,586.66 163,885.19 19,744.85 214,573.24 60,030.32 70,316.08 83,832.93 2,834.24 149,502.00 20,744.33 33,241.03 1,259,079.82 4,563.78 1,988.87 2,402.00 $ 47,264.46 19,196.23 $ 15,309,997.76 $ 3,192.875.93 $ $ -251 ,539.61 $ 18.753.60 $ 336,564.67 28,463.01 16,579.13 381.606.81 -346,501.52 $ 80,270.00 -95,042.14 $ -14.772.14 $ 95,042.14 $ 95,042.14 $ -266,311.75 $ 18,753.60 $ -251,459.38 538,706.71 355,385.17 1,868,135.04 4,139.37 4,523.11 FUND BALANCE JUNE 30 $ The notes to the general purpose financial statements are an integral part of this statement. -4 - 272,394.96 $ 382,801.25 $ 1,616,675.66 EXHIBIT "El" TYPES DEBT SERVICE FUND TOTAL FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND TOTALS (Memorandum On!x} YEAR ENDED JUNE 301 1995 JUNE 301 1994 $ 11,825,444.69 $ 2,119,173.84 $ 5401178.74 4,900,753.18 $ 540,178.74 , 18,845,371.71 $ 0.00 $ 11,825,444.69 $ 2,119,173.84 4,900,753.18 11,179,607.11 1,976,685.51 4.258,507.05 0.00 $ 18,845.371.71 $ 17.414.799.67 $ 11,501,137.49 730,698.80 418,054.08 552,195.03 323,754.66 1,179,674.47 165,980.59 1,600,406.45 413,590.87 $ 48,428.36 50,827.69 1,259,079.82 4,563.78 165,874.06 358,711.52 $ 225,000.00 243,070.00 300,727.47 278,845.36 $ 468,070.00 $ 19,352,550.50 $ $ 72,108.74 $ -507,178.79 $ $ 11,501,137.49 $ 10,578,050.60 6,251.90 730,698.80 418,054.08 552,195.03 323,754.66 1,179,674.47 165,980.59 1,600,406.45 419,842.n 48,428.36 50,827.69 1,259,079.82 4,563.78 165,874.06 358,711.52 646,679.80 411,863.89 472,732.40 386,227.36 1,100,258.30 157,562.66 1,352;886.15 361,410.80 50,454.15 46,547.54 1,167,333.94 3,353.10 162,634.05 1,349,514.99 300,727.47 278,845.36 74,719.97 34,414.28 6251.90 $ 19,358,802.40 $ 18,356,643.78 -6251.90 $ -513,430.69 $ -941,844.11 $ 80,270.00 95,042.14 -95,042.14 $ 80,270.00 $ 72,108.74 $ -426,908.79 $ 268,888.69 3,031, 115.61 4,139.37 4,523.11 $ 10,219.58 4,605,000.00 -so,62e.n -4,524,370.23 $ 80,270.00 95,042.14 958.70 -95,042.14 -958.70 $ 80,270.00 $ 10,219.58 -6,251.90 $ 6,251.90 -433,160.69 $ 3,037,367.51 -931,624.53 3,956,118.78 4,139.37 4 523.11 10,903.42 1,969.84 $ 340.997.43 $ 2,612.869.30 $ 0.00 $ 2,612,869.30 $ 3,037,367.51 - 5- CITY OF DUBLIN BOARD OF EDUCATION. LAURENS COUNTY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND ~ALANCES BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS YEAR ENDED JUNE 30. 1995 EXHIBITc GENERAL FUND ACTUAL (BUDGET BUDGET BASIS} REVENUES State Funds Federal Funds Local and Other Funds $ 10,828,854.00 $ 10,937,158.18 68,000.00 69,820.02 3,8001886.00 4,051,479.95 Total Revenues $ 14,697?40.00 $ 15,058,458.15 ~PENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services Capital Outlay Debt Service $ 10,087,372.28 $ 10,211,370.20 518,653.00 368,621.00 532,565.00 356,582.00 1, 176,200.00 192,215.00 1,586,244.00 385,619.00 67,970.00 17,399.00 516,125.56 358,023.76 481,878.95 239,921.73 1,176,840.23 165,980.59 1,450,904.45 392,846.54 48,428.36 17,586.66 168,850.00 48,463.00 163,885.19 19,744.85 66,460.69 Total Expenditures $ 15,506,753.28 $ 15,309,997.76 Excess of Revenues over (under) Expenditures $ -809,013.28 $ -251,539.61 OTHER FINANCING SOURCES (USES) Other Sources Other Uses $ 516,660.00 $ 80,270.00 -95,042.14 Total Other Financing Sources (Uses) $ 516,660.00 $ -14,TT2.14 Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -292,353.28 $ -266,311.75 FUND BALANCE JULY 1.1994 324,760.80 538,706.71 Adjustments -20,828.82 SPECIAL REVENUE FUND ACTUAL (BUDGET BUDGET BASIS} $ 461,468.00 $ 888,286.51 1,959,084.00 2,049,353.82 3091550.00 2731989.20 $ 2?301102.00 $ 312111629.53 $ 1,144,794.00 $ 1,289,767.29 225,336.00 56,521.00 70,819.00 214,573.24 60,030.32 70,316.08 83,832.93 2,834.24 4,540.00 22,313.00 149,502.00 20,744.33 36,679.00 1, 163,850.00 4,500.00 750.00 33,241.03 1,259,079.82 4,563.78 1,988.87 2,402.00 $ 2,730,102.00 $ 3,192,875.93 $ 0.00 $ 18,753.60 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 18,753.60 351,943.51 321,160.20 -5,032.08 FUND BALANCE JUNE 30. 1995 $ 11,578.70 $ 272,394.96 $ 346,911.43 $ 339,913.80 The notes to the general purpose financial statements are an integral part of this statement. -7- CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE1\1ENTS JUNE 30, 1995 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City ofDublin Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. The more significant ofthe Board's accounting policies are described below. REPORTING ENTITY In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the City ofDublin Board ofEducation. Based upon the application of the above criteria, the City ofDublin Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in the City of Dublin, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. FUND ACCOUNTING The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. - 8- CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENfS JUNE 30, 1995 Note 1: Sl.Th1MARY OF SIGNIFICANT ACCOUNfING POLICIES Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: GOVERNMENTAL FUND TYPES - are used to account for allor most of a Board's general activities. Governmental Fund Types include: GENERAL FUND-the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. FIDUCIARY FUND TYPE-the trust fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. This fund includes: EXPENDABLE TRUST FUND Local Transportation Fund - the fund used to account for the principal and earnings which may be expended to provide extracurricular transportation of students. - 9- CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXIIlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ACCOUNT GROUP GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material capital lease obligations. BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. Liabilities which are expected to be.financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which: Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. Expenditures are generally recognized when the related fund liability is incurred. A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995.. Conversely, the similar expenditures and - 10 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXlilBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS JUNE 30. 1995 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. BUDGET The City ofDublin Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval ofthis tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" ofthis report: Excess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses Fund Balance July 1, 1994 Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods Fund Balance June 30, 1995 (Budget Basis) Special Revenue Fund $ 18,753.60 355,385.17 -22,073.89 -12,151.08 $ 339,913.80 - 11 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS JUNE 30, 1995 Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CASH AND CASH EQUIVALENTS COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. INVESTMENTS COMPOSITION OF INVEST:MENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among avenues ofinvestment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: (I) Obligations issued by the State of Georgia or by other states, (2) Obligations issued by the United States government, (3) Obligations fully insured or guaranteed by the United States government or a United States government agency, (4) Obligations of any corporation of the United States government, (5) Prime banker's acceptances, (6) The Local Government Investment Pool administered by the State of Georgia, Office ofTreasury and Fiscal Services, (7) Repurchase agreements, and (8) Obligations of other political subdivisions of the State of Georgia. RECEIVABLES Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. - 12 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXIIlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES PROPERTY TAXES The City ofDublin fixed the property tax levy for the 1994 tax year (calendar year) on November 29, 1994 (levy date). Taxes were due on February 23, 1995. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Dublin City Clerk bills and collects the property taxes for the Board ofEducation and remits the taxes collected to the Board. Tax millage rates levied for the 1994 tax year (calendar year) for the City ofDublin Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value): School Operations School Bonds 12.98 mills 1.64 mills ~mills INVENTORIES FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. COMPENSATED ABSENCES Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements. Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements. - 13 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES GENERAL OBLIGATION BONDS The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. INTERFUND TRANSACTIONS The Board has the following types of interfund transactions: Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. Operating transfers are recorded for all interfund transactions and reimbursements. MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the general purpose :financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate :financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. Note 2: DEPOSITS AND INVESTMENTS COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. Acceptable security for deposits consists of any one of or any combination of the following: (1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, (2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, - 14 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS JUNE 30, 1995 Note 2: DEPOSITS AND INVEST:MENTS (3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia, (4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia, (5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, (6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and (7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $3,267,122.91. The amounts of the total bank balances are classified into three categories of credit risk: Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. Category 3 - Uncollateralized deposits. {This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) The Board's deposits are classified by risk category at June 30, 1995, as follows: Risk Category Bank Balance 1 $ 250,000.00 2 2,794,298.00 3 222,824.91 Total $3,267,122.91 - 15 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXIIlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 2: DEPOSITS AND INVESTMENTS CATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount ofthe Board's total investments was $312,628.97 and the market value ofthese investments were $312,628.97. The investment is classified as follows: Tme ofInvestment Carrying Amount Market Value U. S. Government $ 312,628.97 $ 312,628.97 Note 3: NON-MONETARY TRANSACTIONS The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories Note 4: RISK MANAGEMENT The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. The Board has obtained commercial insurance for risk of loss associated with torts, assets and errors and omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. The Board has obtained commercial insurance for errors and omissions, however the policy excludes coverage for discrimination claims. The Board has not experienced any losses related to errors oromissions in the past three years. The Board has elected to self-insure for all losses related to natural disasters. The Board has not experienced any losses related to natural disasters in the past three years. The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the same fund that the employee's salary and benefits were paid. Claims are accounted for with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: - 16 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 4: RISK MANAGEMENT Beginning ofYear Liability Claims and Changes in Estimates Claims Paid EndofYear Liability 1994 $ 0.00 $ 3 494.00 $ 3 494.00 $ 0.00 1995 $ 0.00 $ 332.00 $ 332.00 $ 0.00 The Board participates in the Georgia School Boards Association Workers' Compensation Fund, a public entity risk pool organized on July 1, 1992 to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Safety National Casualty Corporation to provide coverage for potential losses sustained by the Fund in excess of $250,000.00 loss per occurrence, up to the statutory limit. Also, should losses within the retained limit of $250,000.00 aggregate to more than eighty-five percent (85%) of the standard experience rated premium during the policy term, the policy with Safety National Casualty Corporation will pay the next $1,000,000.00 ofloss. Note 5: GENERAL LONG-TERM DEBT CAPITAL LEASES The City ofDublin Board ofEducation has entered into various lease agreements as lessee for buildings and equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception. The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows: Capital Leases General Obligation Bonds Total Balance July 1, 1994 $ 533,141.71 $4,605,000.00 $5,138,141.71 Additions 80,270.00 80,270.00 Deductions 75 727.47 225,000.00 300,727.47 Balance June 30, 1995 $ 537,684.24 $4,380,000.00 $4,917,684.24 At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows: - 17 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXIIlBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 5: GENERAL LONG-TERM DEBT Fiscal Year Ended June 30 Capital Leases General Obligation Bonds Total Debt 1996 1997 1998 1999 2000 2001 and thereafter $ 96,250.82 96,250.82 96,250.82 96,250.82 96,250.82 194,617.55 $ 463,711.25 463,625.00 467,316.25 459,792.50 466,507.50 4,002,273.75 $ 559,962.07 559,875.82 563,567.07 556,043.32 562,758.32 4,196,891.30 Total Principal and Interest $ 675,871.65 $ 6,323,226.25 $6,999,097.90 Deduct: Imputed Interest 138,187.41 Net Present Value ofFuture Minimum Lease Payments $ 537.684 24 Note 6: PRIOR YEAR DEFEASEMENT OF DEBT In fiscal year 1994, the Board defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the Board's general purpose financial statements. At June 30, 1995, $4,025,000.00 of bonds are outstanding and are considered defeased. Note 7: CONTINGENT LIABILITIES Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. Note 8: RETIREMENT PLANS TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). - 18 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 8: RETIREMENT PLANS TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $10,506,207.77; total payroll was $11,623,162.00. TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on . investments) was 7.50%. Total contributions made during fiscal year 1995 amounted to $1,766,098.10, ofwhich $1,240,783.51 was made by the Board and $525,314.59 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable - 19 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEl\ffiNTS JUNE 30, 1995 Note 8: RETIREMENT PLANS readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. Total unfunded pension benefit obligation ofTRS as ofJune 30, 1994, was as follows: Total pension benefit obligation $15,313,743,000.00 Net assets available for benefits, at cost 14,254,785,000.00 Unfunded pension benefit obligation $ I 058 958 000.00 The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,240,783.51 was actuarially determined and represented .2196% of total contributions made by all participating employers. Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. If there are less than ten years of service, a lump sum refund - 20 - CITY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNTY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 Note 8: RETIREMENT PLANS of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. There were 77 employees covered under PSERS for the year ended June 30, 1995. PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $2,496.00. Total contribution for all school systems made by the State of Georgia to PSERS. for fiscal year ended June 30, 1995, was $9,162,000.00. Note 9: SURETY BONDS The School Superintendent, Dr. Charles M. Warnock, is bonded in the amount of $20,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 60030269, on which premium was paid through August 15, 1995. - 21 - CllY OF DUBLIN BOARD OF EDUCATION - LAURENS COUNlY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE30 1995 Cash and Cash Equivalents Accounts Receivable Inventories Food Donated Commodities Purchased Food Total Assets LIABILITIES AND FUND EQUllY LIABILITIES Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue Unearned Lottery Funds Total Liabilities FUND EQUITY Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated Total Fund Equity ELEMENTARY SCHOOL FOOD SERVICES FUND STATE PRESCHOOL HANDICAPPED PROGRAM LOTTERY PROGRAMS DRUG-FREE SCHOOLS AND COMMUNmES ACT CHAPTER 1 EDUCATION OF DEPRIVED CHILDREN $ 388,461.70 $ 210.19 $ 2,737.12 36,244.76 $ 134,574.63 $ 2,888.32 114,204.35 26,213.26 16,674.19 - - - - - $ 467,593.91 $ 210.19 $ 134,574.63 $ s_ _ 2,888.32 1_16_,,94......,1_.4_7 $ 20,487.93 $ 64,304.73 $ 84,792.66 $ $ 108,123.94 $ 210.19 21,932.60 4,392.94 125.15 210.19 $ 134,574.63 $ 1.68 611.64 $ 2,275.00 24,n4.63 85,596.97 6,619.87 2,888.32 $ 116,941.47 $ 26,213.26 16,674.19 $ 42,887.45 339,913.80 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 382,801.25 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Total Liabilities and Fund Equity $ 467,593.91 $ 210.19 $ 134,574.63 $ 2,888.32 $ 116,941.47 See notes to the general purpose financial statements. -22- EXHIBIT "E ANO SECONDARY EDUCATION ACT TITLE II EISENHOWER CHAPTER2 MATHEMATICS BLOCK GRANT - AND SCIENCE FLOW THROUGH EDUCATION $ 0.00 EVEN START INDIVIDUALS WITH DISABILITIES EDUCATION ACT TITI.E VI, B FLOW PRESCHOOL THROUGH PROGRAM STEWARTS. MCKINNEY HOMELESS ASSISTANCE ACT TOTALS JUNE 301 1995 JUNE 301 1994 $ 3,933.92 $ 8,884.73 $ 404,227.66 $ 395,901.18 $ 919.47 $ 34,710.24 11,885.42 $ 378.24 335,805.43 297,798.51 26,213.26 16,674.19 22,073.89 12,151.08 $ ----- 0.00 $ 919.47 $ 34,710.24 $ 15,819.34 $ 378.24 $ 8,884.73 $ 782,920.54 $ 727,924.66 s 919.47 $ 21,024.n $ 130,069.86 $ 62,649.68 4,092.73 $ 3,671.48 $ 66.94 $ 7,746.73 83,544.87 98,330.64 9,592.74 12,147.86 311.30 174,228.60 174,040.21 1,138.00 12,150.81 4,4n.68 125.15 32,325.00 716.28 $ 919.47 $ 34,710.24 $ 15,819.34 $ 378.24 $ 8,884.73 $ 400,119.29 $ 372,539.49 $ 5,323.18 s 26,213.26 16,674.19 22,073.89 12,151.08 s 42,887.45 $ 39,548.15 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 339,913.80 315,837.02 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 382,801.25 $ 355,385.17 $ 0.00 $ 919.47 $ 34,710.24 $ 15,819.34 $ 378.24 $ 8,884.73 $ 782,920.54 $ 727,924.66 -23- QIIY QE QUl;!LIN BOABQ QF i;;QUQAIIQ!!f - I.AUBE!l!S QQU!lllY QQM~lfl!ING SIA!l;;MEfil: QF BE~ENUES EXPENDITURES ANQ Q!:IAN~ES It:! EUt:lD l;!AI.At:lQES PECIAL REVENUE FUND YEAR ENDED JUNE 30, 1995 REVENUES State Funds Federal Funds Local and other Funds Total Revenues EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services other Support Services Food Services Operation Community Service Operations other Operations of Non-Instructional Services Capital Outlay Total Expenditures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES Operating Transfers In Excess of Revenues and other Financing Sources over (under) Expenditures FUND BALANCE JULY 1 Food Inventory - Net Change in Period Donated Commodities Purchased Food SCHOOL FOOD SERVICES FUND ELEMENTARY STATE PRESCHOOL HANDICAPPED PROGRAM LOTTERY PROGRAMS DRUG-FREE SCHOOLS AND COMMUNmES ACT CHAPTER 1 EDUCATION OF DEPRIVED CHILDREN $ 80,622.00 $ 928,545.40 273,989.20 $ 1,283,156.60 $ 45,086.00 $ 762,578.51 $ 45,086.00 $ 762,578.51 $ 22,867.00 $ 22,867.00$ 728,800.48 7281800.48 $ $ 1,259,079.82 35,706.40$ 459,481.80 $ 9,379.60 72,502.50 7,897.34 70,316.08 2,602.16 146,842.00 534.63 358.56 $ 18,566.16 3,869.67 72.61 612,765.21 1,013.44 1,821.90 80,504.70 473.00 32,222.23 $ 1,259,079.82 $ $ 24,076.78 $ 2,402.00 45,086.00 $ 762,578.51 $ 0.00 $ 0.00 $ 22,867.00$ 0.00 $ 728,800.48 0.00 $ 24,076.78 $ 0.00 $ 0.00 $ 0.00 $ 0.00 350,061.99 0.00 0.00 0.00 0.00 4,139.37 4,523.11 EUND BALANCE JUNE 30 $ 382,801.25 $ 0.00 $ 0.00 $ 0.00 $ 0.00 See notes to the general purpose financial statements. -24- EXHIBIT"P AND SECONDARY EDUCATION ACT TITLE II EISENHOWER CHAPTER2 MATHEMATICS BLOCK GRANT - AND SCIENCE FLOW THROUGH EDUCATION EVEN START INDMDUALS WITH DISABILmEs EDUCATION ACT TITLE VI B FLOW PRESCHOOL THROUGH PROGRAM STEWART 8. MCKINNEY HOMELESS ASSISTANCE ACT TOTALS YEAR ENDED JUNE 301 1995 JUNE 301 1994 $ 888,286.51 $ 513,874.91 $ 27,747.00$ 12,769.47 $ 108,693.60 $ 167,003.42 $ 24,065.45 $ 28,862.00 2,049,353.82 1,923,149.57 273,989.20 274,379.56 $ 27,747.00 $ 12,769.47 $ 108,693.60 $ 167,003.42 $ 24,065.45 $ 28,862.00 $ 3,211,629.53 $ 2,711,404.04 $ 76,274.37 $ 78,592.33 $ 3,044.90 $ 23,543.72 $ 1,289,767.29 $ 1,129,134.49 $ 27,680.39 65,907.83 19,273.32 $ 18,045.25 25,252.47 1,800.19 217.20 66.61 47.40 242.92 2,660.00 4,263.84 225.90 2,834.24 14,609.18 3,033.75 1,530.03 250.00 1,126.30 70.63 1,398.31 484.17 1,988.87 214,573.24 60,030.32 70,316.08 83,832.93 2,834.24 149,502.00 20,744.33 33,241.03 1,259,079.82 4,563.78 1,988.87 2,402.00 182,051.94 55,215.93 57,451.99 63,688.16 3,075.00 14,068.25 29,984.49 1, 167,333.94 3,353.10 1,261.64 $ 27,747.00 $ 18,092.65 $ 108,693.60 $ 167,003.42 $ 24,065.45 $ 28,862.00$ 3,192,875.93 $ 2,706,618.93 . $ 0.00 $ -5,323.18 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 18,753.60 $ 4,785.11 958.70 $ 0.00 $ -5,323.18 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 18,753.60 $ 5,743.81 0.00 5,323.18 0.00 0.00 0.00 0.00 355,385.17 336,768.10 4,139.37 4,523.11 10,903.42 1,969.84 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 382,801.25 $ 355,385.17 -25- CITY OF DUBLIN BOARD OF EDUCATION LAURENS couNTV COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE30, 1995 EXHIBIT