GA A8oo .RI E33 D3 1qq4- _q5 STATE OF GEORGIA DEPARTMENT OF AUDITS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334 AUDIT REPORT CITY OF DECATUR BOARD OF EDUCATION A COMPONENT UNIT OF THE CITY OF DECATUR, GEORGIA YEAR ENDED JUNE 30, 1995 CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY - TABLE OF CONTENTS - SECTION I FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE EXHIBITS GENERAL PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS- OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES 2 B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES 3 C STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 4 D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 5 ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND E COMBINING BALANCE SHEET 18 F COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 20 CAPITAL PROJECTS FUND G COMBINING BALANCE SHEET 22 H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 23 SCHEDULES 1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 24 2 CASH AND CASH EQUIVALENTS 26 3 INVESTMENTS 27 4 ACCOUNTS RECEIVABLE 28 SCHEDULE OF REVENUE 5 STATE 29 6 LOCAL AND OTHER 30 CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY - TABLE OF CONTENTS - SECTION I FINANCIAL ADDITIONAL FINANCIAL INFORMATION SCHEDULES SCHEDULE OF EXPENDITURES BY OBJECT 7 GOVERNMENTAL FUND TYPES 31 8 LOTTERY PROGRAMS 32 ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 9 OVERALL 35 10 BY PROGRAM 36 11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 38 SECTION II COMPLIANCE COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY - TABLE OF CONTENTS - SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SECTION I FINANCIAL CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 5, 1996 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members of the City of Decatur Board of Education INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Ladies and Gentlemen: We have audited the general purpose financial statements (Exhibits A through D) of the City of Decatur Board ofEducation, component unit ofthe City of Decatur, Georgia, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: * The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 95ARL-13* * School activity accounts maintained at the individual schools are not included in the general purpose :financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. * The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Decatur Board of Education as of June 30, 1995, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated March 5, 1996, on our consideration of the Board's internal control structure and a report dated March 5, 1996, on its compliance with laws and regulations. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe City ofDecatur Board of Education taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose :financial statements of the City of Decatur Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. Respectfully submitted, L~ Claude L. Vickers State Auditor CLV:cm 95ARL-13* CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY -I- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30 1995 EXHIBIT"A" ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories Food Donated Commodities Purchased Food Tolal Assets GOVERNMENTAL FUND TYPES SPECIAL CAPITAL GENERAL REVENUE PROJECTS FUND FUND FUND TOTALS (Memorandum On~ JUNE 30, 1995 JUNE 30, 1994 $ 4,001,50226 $ 34,226.00 $ 4,035,728.26 $ 3,075,834.53 674,582.06 674,582.06 637,237.95 906,580.77 $ 464,835.21 1,371,415.98 342,993.58 10,377.61 7 817.67 10,377.61 7 817.67 15,698.60 5,789.79 $ 5,582,665.09 $ 483,030.49 $ 34,226.00 $ 6,099,921.58 $ 4,077,554.45 I.IABILmES AND FUND EQUITY LIABILmEs Cash Overdraft Accounts Payable Salaries Payable Notes Payable Expired Grant Balances Payable Contracts Payable Deferred Revenue $ $ 23,501.16 1,850,000.00 Total Liabilities $ 1,873,501.16 $ FUND EQUITY Fund Balances Reserved For Expired Grant Balances/Questioned Costs $ For Inventories Food Donated Commodities Purchased Food For Capital Outlay Projects 23,792.50 $ Unreserved Undesignated $ 23,792.50 $ 3,685,371.43 Total Fund Equity $ 3,709,163.93 $ 30,074.25 17,565.20 95,484.02 36,919.45 180,042.92 10,377.61 7,817.67 $ 18,195.28 $ 284,792.29 302,987.57 $ $ 30,074.25 41,066.36 $ 131,669.90 95,484.02 68,357.98 1,850,000.00 3,000,000.00 36,919.45 3,922.65 21,790.00 61 11n.s2 $ 2,053,544.08 $ 3,286,913.45 $ 23,792.50 $ 34,226.00 34,226.00 $ 0.00 34,226.00 $ 10,377.61 7,817.67 34,226.00 76,213.78 $ 3,970,163.72 4,046,377.50 $ 23,792.50 15,698.60 5,789.79 66,970.00 112,250.89 678,390.11 790,641.00 Total Liabilities and Fund Equity $ 5,582,665.09 $ 483,030.49 $ 34,226.00 $ 6,099,921.58 $ 4,077,554.45 The notes to the general purpose financial statements are an integral part of this statement. -2- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1995 EXHIBIT"B" GENERAL FUND SPECIAL REVENUE FUND CAPITAL PROJECTS FUND TOTALS (Memorandum OnM YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 REVENUES State Funds Federal Funds Local and Other Funds Total Revenues $ 6,785,258.93 $ 911,741.50 $ 47,686.70 1,677,083.37 11,708,471.26 269,468.45 $ 18,541,416.89 $ 2,858,293.32 $ 0.00 $ 7,697,000.43 $ 1,724,770.07 11,977,939.71 6,866,504.62 1,783,390.71 3,777,494.84 0.00 $ 21,399,710.21 $ 12,427,390.17 EXPENDITURES Current Instruction Support Services PupilServices Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services Community Service Operations Capital Outlay $ 9,194,742.16 $ 1,321,523.78 658,442.37 250,780.89 492,145.85 714,711.76 1,207,685.49 337,444.63 1,872,089.96 313,266.46 4,079.14 12,726.20 98,503.89 116,112.19 29,285.45 127,653.37 212,194.42 10,212.39 121,429.04 596.64 28,803.85 16,591.03 369.28 13,023.90 913,141.92 40,380.54 $ $ 10,516,265.94 $ 32,744.00 786,095.74 462,975.31 502,358.24 836,140.80 1,208,282.13 337,444.63 1,900,893.81 329,857.49 4,448.42 25,750.10 1,011,645.81 116,112.19 69,665.99 32,744.00 9,927,504.67 689,996.29 289,524.57 529,522.17 783,983.25 1,155,798.61 309,764.52 1,790,174.83 297,810.61 8,966.07 15,181.63 1,020,557.74 71,116.39 119,428.87 308,911.25 Total Expenditures Excess of Revenues over (under) Expenditures $ 15,302,016.44 $ 2,805,920.16 $ $ 3,239,400.45 $ 52,373.16 $ 32,744.00 $ 18,140,680.60 $ 17,318,241.47 -32,744.00 $ 3,259,029.61 $ -4,890,851.30 OTHER FINANCING SOURCES {\,/SES) Operating Transfers In Operating Transfers Out $ 5,929.89 $ -5,929.89 $ 5,929.89 $ 25,483.88 -5,929.89 -25,483.88 Total other Financing Sources (Uses) $ -5,929.89 $ 5,929.89 $ 0.00 $ 0.00 Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ 3,233,470.56 $ FUND BALANCE JULY 1 475,693.37 58,303.05 $ 247,977.63 -32,744.00 $ 66,970.00 3,259,029.61 $ 790,641.00 -4,890,851.30 5,678,958.44 Food Inventory - Net Change in Period Donated Commodities Purchased Food -5,320.99 2,027.88 -5,320.99 2,027.88 -65.41 2,599.27 FUND BALANCE JUNE 30 $ 3,709,163.93 $ 302,987.57 $ 341226.00 $ 4,046,377.50 $ 7901641.00 The notes to the general purpose financial statements are an integral part of this statement. -3- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS YEAR ENDED JUNE 30, 1995 EXHIBIT"C" GENERAL FUND ACTUAL (BUDGET BUDGET BASIS) REVENUES State Funds Federal Funds Local and Other Funds $ 6,848,633.00 $ 6,785,258.93 40,000.00 47,686.70 8,967,496.70 11,708,471.26 Total Revenues $ 15,856,129.70 $ 18,541,416.89 EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services Community Service Operations $ 9,593,145.00 $ 9,194,742.16 630,155.00 304,935.00 475,283.00 673,741.00 1,258,240.00 281,578.00 1,925,885.00 352,042.00 5,703.00 74,987.00 115,398.00 658,442.37 250,780.89 492,145.85 714,711.76 1,207,685.49 337,444.63 1,872,089.96 313,266.46 4,079.14 12,726.20 98,503.89 116,112.19 29,285.45 Total Expenditures $ 15,691,092.00 $ 15,302,016.44 Excess of Revenues over (under) Expenditures $ 165,037.70 $ 3,239,400.45 OTHER FINANCING SOURCES (USES) Other Sources Other Uses $ -5,929.89 Total Other Financing Sources (Uses) $ -5,929.89 Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ 165,037.70 $ 3,233,470.56 FUND BALANCE JULY 1, 1994 3,331,595.26 475,693.37 Adjustments -28,012.78 SPECIAL REVENUE FUND ACTUAL (BUDGET BUDGET BASIS) $ 274,625.00 $ 911,741.50 1,460,307.00 1,STT,083.37 265,725.00 269,468.45 $ 2,000,657.00 $ 2,858,293.32 $ 837,053.00 $ 1,321,523.78 46,118.00 246,054.00 20.00 152,093.00 127,653:37 212,194.42 10,212.39 121,429.04 596.64 15,500.00 13,195.00 815,725.00 28,803.85 16,591.03 369.28 13,023.90 913,141.92 40,380.54 $ 2,125,758.00 $ 2,805,920.16 $ -125,101.00 $ 52,373.16 $ 5,929.89 $ 5,929.89 $ -125,101.00 $ 446,912.49 -7,898.59 58,303.05 226,489.24 FUND BALANCE JUNE 30, 1995 $ 3,468,620.18 $ 3,709,163.93 $ 313,912.90 $ 284,792.29 The notes to the general purpose financial statements are an integral part of this statement. - 4- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT "D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City ofDecatur Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. The more significant of the Board's accounting policies are described below. REPORTING ENTITY In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". Based upon the application of the above criteria, the City of Decatur Board is determined to be a component unit of the City of Decatur, Georgia. Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, but do not have the authority to levy taxes or incur bonded indebtedness. The City of Decatur, Georgia provides a substantial majority of funding for the operations ofthe Board, consequently, the Board is deemed to have a financial benefit/burden relationship with the City of Decatur, Georgia as defined by GASB. FUND ACCOUNTING The Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be . recorded in the general purpose financial statements. - 5- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT "D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include: GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. SPECIAL REVENUE FUND - the fund used to ac_count for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Governmental funds are accounted for using the modified accrual basis of accounting under which: - 6- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT "D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. Expenditures are generally recognized when the related fund liability is incurred. A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. BUDGET The City of Decatur Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end. - 7- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to fund balance as reflected on Exhibit "B" of this report: Excess of Revenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses Fund Balance July 1, 1994 Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods Fund Balance June 30, 1995 (Budget Basis) Special Revenue Fund $ 58,303.05 247,977.63 -15,698.60 -5 789.79 $ 284,792.29 CASH AND CASH EQUIVALENTS COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. INVESTMENTS COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following: (1) Obligations issued by the State of Georgia or by other states, (2) Obligations issued by the United States government, (3) Obligations fully insured or guaranteed by the United States government or a United States government agency, (4) Obligations of any corporation of the United States government, - 8- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (5) Prime banker's acceptances, (6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, (7) Repurchase agreements, and (8) Obligations of other political subdivisions of the State of Georgia. RECEIVABLES Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. PROPERTY TAXES The City ofDecatur fixed the property tax levy for the 1994 tax year (calendar year) on June 20, 1994 (levy date). T~es were due on August 1, 1994 and could be paid in two installments on September 1, 1994 and December 20, 1994 (due dates). The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70. 103. The City of Decatur Clerk bills and collects the property taxes for the Board of Education and remits the taxes collected to the Board. The tax millage rate levied for the 1994 tax year (calendar year) for the City of Decatur Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): School Operations 23.00 mills INVENTORIES FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. - 9- CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES COMPENSATED ABSENCES Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements. Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements. INTERFUND TRANSACTIONS The Board has the following types of interfund transactions: Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. Operating transfers are recorded for all interfund transactions other than reimbursements. MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Note 2: DEPOSITS AND INVESTMENTS COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities shall be equal to not less than I 10 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. - 10 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT "D" Note 2: DEPOSITS AND INVESTMENTS Acceptable security for deposits consists of any one of or any combination of the following: (1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, (2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, (3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia, (4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, (5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, (6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and (7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $4,893,058.45. The amounts of the total bank balances are classified into three categories of credit risk: Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) - 11 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 2: DEPOSITS AND INVESTMENTS The Board's deposits are classified by risk category at June 30, 1995, as follows: Risk Category 1 2 3 Total Bank Balance $ 300,000.00 4,593,058.45 0.00 $ 4,893,058.45 CATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount ofthe Board's total investments was $674,582.06 and consisted entirely offunds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments. Note 3: NON-MONETARY TRANSACTIONS The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories Note4: RISKMANAGEMENT The Board is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. The Board participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994 to develop and administer a plan to reduce risk of loss on account ofgeneral liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more group self-insurance funds, including the processing and defense of claims brought against members of the System. The Board pays an annual premium to the System for its general insurance coverage. Additional coverage is provided through agreements by the System with two companies according to their specialty for property, boiler and machinery, general liability and automobile risks. Payment of excess insurance for the System varies by line of coverage. Property and blanket bond coverage was purchased to cover 100% of specific losses in excess of $100,000.00 per occurrence, up to $100,000.00 for each occurrence. Boiler and machinery coverage was purchased to cover 100% of specific losses in excess of $100,000.00 per occurrence. General liability coverage was purchased to cover 100% of specific losses in excess of $250,000.00 per occurrence. Auto liability was purchased to cover 100/c, ofspecific losses in excess of $100,000.00 per occurrence after member deductible. - 12 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 4: RISK MANAGEMENT Additionally, the Board participates in the Georgia School Boards Association Workers' Compensation Fund, a public entity risk pool organized on July 1, 1992 to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Safety National Casualty Corporation to provide coverage for potential losses sustained by the Fund in excess of$250,000.00 loss per occurrence, up to the statutory limit. Also, should losses within the retained limit of$250,000.00 aggregate to more than eighty-five percent (85%) of the standard experience rated premium during the policy term, the policy with Safety National Casualty Corporation will pay the next $1,000,000.00 ofloss. The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably- estimated. Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 1994 1995 Beginning of Year Liability Claims and Changes in Estimates $ 0.00 $ 5 919.28 $ $ 0.00 $ 9,245.00 $ Claims Paid EndofYear Liability 5,919.28 $ 0.00 9 245.00 $ 0.00 Note 5: CONTINGENT LIABILITIES Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. The Board is a defendant in a legal proceeding pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthis proceeding is not presently determinable, but is not believed to be material to the general purpose financial statements. Note 6: ACCUMULATED EMPLOYEES' LEAVE Regular full-time, twelve (12) month employees earn vacation leave with pay. Employees earn from ten (10) to fifteen (15) days per year based on years of continuous service with a maximum accumulation of thirty (30) days. Upon retirement from the school system, employees may be paid for a maximum of twenty (20) days of unused vacation leave at the current rate of pay or $100.00 per day, whichever is less. - 13 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 6: ACCUMULATED EMPLOYEES' LEAVE Regular employees earn sick leave with pay at a rate of one (1) to fifteen (15) days per year based on years of continuous service with a maximum accumulation of ninety-five (95) days. When an employee, eligible for contract renewal, retires from the school system with a minimum of five (5) years of continuous service, and is.able to draw retirement from the state retirement system, that employee may receive $20.00 for each day of accumulated sick leave. See Note 1 - Compensated Absences Note 7: RETIREMENT PLANS TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $10,167,409.31; total payroll was $11,290,301.17. - 14 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 7: RETIREMENT PLANS TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. Total contributions made during fiscal year 1995 amounted to $1,709,143.15, ofwhich $1,200,771.20 was made by the Board and $508,371.95 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS :financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows: Total pension benefit obligation $15,313,743,000.00 Net assets available for benefits, at cost 14,254,785,000.00 Unfunded pension benefit obligation $ 1,058 958,000 00 The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,200,771.20 was actuarially determined and represented .2125% of total contributions made by all participating employers. Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. - 15 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT"D" Note 7: RETIREMENT PLANS PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and - attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service,. the beneficiary shall receive for life half of what the employee would have received upon retirement. Members ~ecome fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. There were 74 employees covered under PSERS for the year ended June 30, 1995. PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $2,284.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. - 16 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1995 EXHIBIT "D" Note 8: SURETY BONDS The School Superintendent, Dr. Don L. Griffith, is bonded in the amount of$100,000.00 with the American Manufacturers Mutual Insurance Companies, Long Grove, lliinois, their Bond No. 35E 877 927-00, on which premium was paid through August 1, 1995. - 17 - CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1995 ASSETS Cash and Cash Equivalents Accounts Receivable Inventories Food Donated Commodities Purchased Food ELEMENTARY AND SCHOOL FOOD SERVICES FUND STATE PRESCHOOL HANDICAPPED PROGRAM NEXT FAMILY GENERATION CONNECTION SCHOOLS LOTTERY PROGRAMS DRUG-FREE SCHOOLS AND COMMUNmES ACT CHAPTER1 EDUCATION OF DEPRIVED CHILDREN CHAPTER2 BLOCK GRANT FLOW THROUGH $ 244,744.50 $ 0.00 $ 28,331.25 S 0.00 S 6,423.52 $ 0.00 84,459.61 $ 7,342.09 $ 169,967.82 60,186.86 10,3TT.61 7 817.67 Total Assets $ 347 399.39 $ 0.00 $ 7342.09 S 169 967.82 $ 28,331.25 $ 0.00 $ 66 610.38 $ 0.00 LIABILITIES AND FUND EQUITY ~IABILmEs Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue Total Liabilities FUND EQUITY Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated Total Fund Equity s 3,156.06 41,255.76 $ 44 411.82 $ 10,3TT.61 7 817.67 $ 18,195.28 284,792.29 $ $ 302,987.57 $ Total Liabilities and Fund Equity $ 347,399.39 $ $ 7,342.09 $ 169,967.82 $ 28,331.25 $ 7 342.09 $ 169,967.82 $ 28,331.25 s 14,346.66 52,263.72 $ 66 610.38 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 S 7 342.09 $ 169 967.82 $ 28 331.25 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 66610.38 $ 0.00 0.00 0.00 See notes to the general purpose financial statements. -18- EXHIBIT "E'' SECONDARY EDUCATION ACT TITLEII- EISENHOWER MATHEMATICS AND SCIENCE EVEN EDUCATION START INDIVIDUALS WITH DISABILITIES EDUCATION ACT TITLE VI B FLOW PRESCHOOL SPECIAL THROUGH PROGRAM PROJECTS VOCATIONAL EDUCATION STEWARTB. MCKINNEY HOMELESS ASSISTANCE ACT EDUCATION FOR HOMELESS CHILDREN AND YOUTH CHILDCARE DEVELOPMENT TOTALS JUNE 30, 1995 JUNE 30, 1994 s 0.00 S 0.00 $ 1,007.08 s 4,082.85 S 0.00 S 284,589.20 S 338,394.14 s 7,656.23 $ 41,385.97 s 93,836.63 484,835.21 321,107.96 10,377.61 7 817.67 15,698.60 5 789.79 $ 7 656.23 $ 41 385.97 $ 0.00 $ 0.00 $ 1 007.08 $ 93 836.63 $ 4 082.85 $ 000 $ 767 619.69 S 680 990.49 $ 4,100.48 $ 41,380.97 57.48 5.00 3,498.27 s 7 656.23 $ 41 385.97 $ 91,872.09 1,964.54 $ 1,007.08 $ $ 1 007.08 $ 93 836.63 $ 4,082.85 4 082.85 $ 314,663.45 S 198,628.50 17,565.20 100,930.81 95,484.02 68,357.98 36,919.45 3,922.85 61 172.92 $ 464 632.12 S 433 012.86 $ 0.00 $ 0.00 $ $ 0.00 $ 0.00 $ $ 7 656.23 $ 41 385.97 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 1 007.08 S 93 836.63 $ 0.00 S 0.00 $ 4 082.85 $ s $ 0.00 0.00 $ 10,377.61 S 7 817.67 18,195.28 S 284,792.29 302 987.57 S 15,698.60 5 789.79 21,488.39 226 489.24 247977.63 0.00 $ 767 619.69 $ 680 990.49 -19 CITY OF DECATUR BOARD OF EDUCATION - DEKALB COUN1Y COMBINING STATEMENT OF REVENUES EXPENDITURES ANO CHANGES IN FUND BALANCES SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1995 ELEMENTARY ANO SCHOOL FOOO SERVICES FUND STATE PRESCHOOL HANDICAPPED PROGRAM NEXT FAMILY GENERATION CONNECTION SCHOOLS LOTTERY PROGRAMS DRUG-FREE SCHOOLS ANO COMMUNmES /ICT CHAPTER 1 EDUCATION OF DEPRIVED CHILDREN CHAPTER2 BLOCK GRANT FLOW THROUGH REVENUES State Funds F-ralFundl Local and Other Funds Talal R_.,ues s 50,436.00 S 651,540.52 269,468.45 s 971444.97 S 34,625.00 S 96,211.01 S 169,967.82 S 560,501.67 s 14,634.00 S 408,268.86 S s 34,625.00 S 96,211.01 169,967.82 S 560,501.67 S 14 634.00 S 408,268.86 S 19,078.00 19078.00 EXPENDITURES -Current SUpportSeNtces Pupll SeNtces lmpro,,ement of lnatructiOnal ServiCes Educational Media SelYICel Genenll AdmlnlatJation School Admlnlatration Maintenance and Operation of Plant Student Transportltion Services Central SUpport Services Other Support Services Food Services 0pefation Community Service Operations Tollll Expenditures s s 913,141.92 s 913141.92 S 34,625.00 S 3,989.63 S 169,971.71 S 316,592.15 14,246.34 57,530.70 S 3,803.43 160,021.04 28,521.40 18,611.33 s 14,582.84 51.16 392,902.08 S 930.44 1,592.42 34 625.00 S 9,022.09 - 13,491.95 369.28 179.98 36 258.84 96 211.01 S 169 971.71 S 566,427.15 S 14 634.00 S 12,843.92 408,268.86 S 19,028.00 50.00 19078.00 Excea of R-nues OYer (under) Expenditures s 58,303.05 S 0.00 S 0.00 S -3.89 S -5,925.48 S 0.00 $ 0.00 S 0.00 OTHER FINANCING SOURCES Operating Tranale!s In 3.89 5,925.48 Excess of R_n,_ and Other Financing Sourcn OYer (under) Expenditures s 58,303.05 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 FUND BALANCE JU~Y 1 247,9n.63 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Food IIMntory - Net Change In Period Donated Commodities Purchased Food -5,320.99 2027.88 FUND BALANCE ~UNE 30 s 302,987.57 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 S 0.00 See notes ID the general purpose financial statements. -20- EXHIBrT"P SECONDARY EDUCATION />CT TITLE 11- EISENHOWER MATHEMATICS AND SCIENCE EVEN EDUCATION START INDIVIDUALS WITH DISABILITIES EDUCATION />CT TITLEVI B FLOW PRESCHOOL SPECIAL THROUGH PROGRAM PROJECTS VOCATIONAL EDUCATION STEWARTS. MCKINNEY HOMELESS ASSISTANCE />CT EDUCATION FOR HOMELESS CHILDREN AND YOUTH CHILDCARE DEVELOPMENT TOTALS YEAR ENDED JUNE 30, 1995 JUNE30, 1 - $ 58,007.96 $ 236,423.93 $ 126,-402.00 $ 25,900.00 $ 8,992.92 $ 93,836.63 $ $ 58,007.96 S 236,423.93 $ 126,-402.00 $ 25,900.00 $ 8,992.92 $ 93,836.63 S 27,417.15 $ 27-417.15 $ $ 6,581.