u STATE OF GEORGIA u U DEPARTMENT OF AUDITS AND ACCOUNTS UQA- lJ A'?oo I.J ,RI U E.~lol I. 1/S laB ;;J()(X) -..JDoi WI LJ U U LJ o 000000 0 0 1776 U U MANAGEMENT REPORT PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 2001 Russell W. Hinton State Auditor PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY MANAGEMENT REPORT -TABLEOFCONTENTS- LETTER OF TRANSMmAL SECTION I SELECTED FINANCIAL INFORMATION EXHIBITS A COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS B SCHEDULE OF STATE REVENUE C SCHEDULE OF FEDERAL REVENUE D SCHEDULE OF OTHER REVENUE E SCHEDULE OF SALARIES AND TRAVEL Page .1 2 3 4 5 SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS S Y SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS RUSSELL W. HINTON STATE AUDITOR (404) 6562174 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Strcet. S.w.. Suite 214 Atlanta. Gcorgia 30334-X400 November 13,2001 Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Education and Director and Members of the Pioneer Regional Educational Service Agency Board of Control Ladies and Gentlemen: As part of our audit ofthe general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report and the issuance ofa State ofGeorgia Single Audit Report pursuant to the Single Audit Act Amendments of 1996, as of and for the year ended June 30, 2001, we have performed certain audit procedures at the Pioneer Regional Educational Service Agency. Accordingly, the financial statements and compliance activities ofthe Pioneer Regional Educational Service Agency were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the State ofGeorgia Comprehensive Annual Financial Report and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996. This Management Report contains information pertinent to the financial and compliance activities of the Pioneer Regional Educational Service Agency as of and for the year ended June 30, 2001. The particular information provided is enumerated in the Table of Contents. This report is intended solely for the information and use of management of the Pioneer Regional Educational Service Agency and members ofthe Board and is not intended to be and shpu1d not be used by anyone other than these specified parties. Respectfully submitted, ~~ RWH:gp Ru ell W. Hinton State Auditor , SECTION I SELECTED FINANCIAL INFORMATION PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS YEAR ENDED JUNE 30, 2001 EXHIBIT "A" GENERAL FUND BUDGET ACTUAL REVENUES State Funds Federal Funds Other Funds Total Revenues $ 1,063,509.00 $ 897,746.00 1,260,642.97 8,629.58 1,651,024.46 $ 1,961,255.00 $ 2,920,297.01 EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Enterprise Operations Total Expenditures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES} $ 493,424.00 $ 600,966.64 370,887.34 1,216,541.18 211,338.00 154,753.00 46,250.00 231,885.77 241,423.66 53,650.09 94,003.00 189,385.00 245,374.00 107,282.38 270,470.64 369,861.68 $ 1,805,414.34 $ 3,092,082.04 $ 155,840.66 $ -171,785.03 Other Sources Other Uses Total Other Financing Sources (Uses) $ _~-3~,::::;84~3~.8~8 $ _~-3~,::::;84~3~.8~8 Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ 155,840.66 $ -175,628.91 FUND BALANCE JULY 1, 2000 187,590.64 378,101.84 Adjustments 263.42 FUND BALANCE JUNE 30, 2001 $ 343,694.72 $ _...:2;:;:0~2,472.93 SPECIAL REVENUE FUND BUDGET ACTUAL $ 2,106,345.00 $ 2,098,515.19 1,377,609.00 1,358,265.45 1,716,732.00 1,836,539.84 $ 5,200,686.00 $ 5,293,320.48 $ 2,679,537.59 $ 2,814,446.93 344,038.00 923,149.26 1,200.00 128,419.00 824,003.00 102,220.00 1,201.00 337,664.35 854,990.24 133,729.79 916,882.95 61,657.99 70.00 61,000.00 $ 5,064,767.85 $ 5,119,442.25 $ 135,918.15 $ 173,878.23 $ 3,843.88 $ _~3,:::::;84~3~.8~8 $ 135,918.15 $ 177,722.11 249,304.17 448,259.01 21,745.13 $ _ _4,;,;;0;,;;;,6,967.45" 625,981.12 SUMMARY OF FUND BALANCE Reserved Federal Programs Inventories Prepaid Items Unreserved Undesignated $ 3,542.13 20,582.00 74,655.27 $ 98,779.40 103,693.53 $ 202,472.93 -1- $ 571,109.45 $ 571,109.45 54,871.67 $ 625,981.12 PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2001 EXHIBIT "B" AGENCY/FUNDING GRANTS Education, Georgia Department of Other State Programs Georgia Learning Resources System Health Insurance Regional Educational Service Agencies Severely Emotionally Disturbed Youth Apprenticeship CONTRACTS Education, Georgia Department of Elementary School Foreign Language Model Program Georgia Institute of Technology State Data and Research Center Technology Training Center Contract Technology Training Center Equipment Contract Planning and Budget, Office of . Georgia Professional Standards Commission Math and Science Contract OTHER Education, Georgia Department of Workshop Fees GENERAL FUND SPECIAL REVENUE FUND $ 94,482.00 $ 77,992.97 794,124.00 2,004,033.19 80,000.00 32,958.00 193,063.00 64,750.00 17,600.00 155.00 $ 1,260,642.97 $ 2,098,515.19 - 2- PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30, 2001 EXHIBIT "C" AGENCY/FUNDING GRANTS Corporation for National and Community Service Through Georgia Department of Education Learn and Serve America School and Community Based Programs Education, U. S. Department of Through Georgia Department of Education Safe and Drug-Free Schools Elementary and Secondary Education Act Even Start Goals 2000 State and Local Education Systemic Improvement Grants Individuals with Disabilities Education Act Part B - Special Education Special Projects Georgia Learning Resources System Severely Emotionally Disturbed GENERAL FUND SPECIAL REVENUE FUND $ 8,629.58 $ 146,809.02 344,530.44 100,000.00 427,905.00 118,116.23 220,904.76 $ 8,629.58 $ 1,358,265.45 . - 3- PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF OTHER REVENUE YEAR ENDED JUNE 30, 2001 EXHIBIT "0" Indirect Cost Special Revenue Fund Interest Earned Medicaid Reimbursement Sales and Services Audio Visual Repairs Less: Cost of Goods Sold Business Machine Repairs Central Technology Services Less: Cost of Goods Sold Computer Repairs Less: Cost of Goods Sold Cooperative Purchasing Agency Less: Cost of Goods Sold Printing Less: Cost of Goods Sold Services Provided Shared Services Projects Various Sources Workshop Fees Other GENERAL FUND SPECIAL REVENUE FUND $ 17,674.45 26,967.39 $ 641,217.78 12,754.73 17,735.35 -13,655.75 576.05 104,351.30 -38,819.82 17,521.43 -19,549.99 14,629.24 -2,236.10 4,096,384.41 -3,017,557.55 671,224.69 212,860.84 527.60 682,291.11 62,667.14 $ 1,651,024.46 $ 1,836,539.84 -4- PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT "E" NAME TITLE CATEGORY SALARIES TRAVEL ADAMS,LYNN OSANI Psych-Ed Paraprorreacher Aide $ 24,391.70 $ 695.57 ADAMS,SHIRLEY J Psycho-Ed Social Worker 56,220.70 1,143.72 ALLEN,BRENDA G Business Serv Secretary/Clerk 2,190.86 ALLEY,NANCY S Psycho-Educational Teacher 42,414.96 ARMOUR,JUDITH ANN Finance/Business Personnel 33,243.00 369.88 BAGHOSE,JUDITH A Psycho-Educational Teacher 46,722.96 2,459.20 BARDINELLI,BETH Substitute Teacher 194.04 BATEY,CAROL L Head Start Worker 933.68 BECKER,ANNA MARIE Psych-Ed Paraprorreacher Aide 21,096.66 60.48 BELLAMY,J PAUL Technology Director 41,281.44 2,355.66 BERGHOLM,BONNY E BERRONG,DONNA 0 Psycho-Educational Teacher Psycho-Educational Teacher 43,983.46 4,180.26 1,517.28 BERRY,GINA 0 Psych-Ed Paraprorreacher Aide 18,000.16 221.06 BIGGERS,CHARMANE G Support Serv Secretary/Clerk 16,555.20 BIGGS,DENNIS R Director of School Safety 69,306.96 4,658.29 BLACK,PHILLIP L Other Transportation 27,695.32 BOOTH,JAMES R Psycho-Educational Teacher 38,057.50 624.69 BORDERS,DEBRA S Psycho-Educational Teacher 31,492.96 230.55 BRISCOE,HARRIET A Instructional Supervisor 13,002.58 BROOKS,MARC Enterprise Technician 40,530.45 181.45 BROWN,INGE A Psych-Ed Paraprorreacher Aide 10,642.76 BROWN,LAURA C Director of GLRS 69,306.96 4,931.38 BRUCE,NANCY BAILEY Psych-Ed Paraprorreacher Aide 2,170.00 BRYANT,JOHNNY LAMAR Psycho-Educational Teacher 54,220.66 BURGER,JESSICA B Substitute Teacher 7,735.00 CAFFREY,CAROLYN ELAINE Psycho-Educational Teacher 29,780.00 227.33 CAGLE,TERRIE Y Finance/Business Personnel 29,237.55 CHAMBERS,HEATHER L Psych-Ed Paraprorreacher Aide 2,321.34 CHRISTY,KARA M COCHRAN,BONNIE L Business Serv Secretary/Clerk Finance/Business Personnel 6,866.01 33,243.00 COLLlNS,J LAMAR Finance/Business Personnel 43,766.44 CONYERS,ALVIN B Psycho-Educational Teacher 36,661.00 COOK,ELIZABETH S Psych-Ed Paraprorreacher Aide 15,498.65 29.12 CORLEY,SUE M Head Start Worker 25,098.30 1,022.95 CRAWFORD,ANNIE MAE Business Serv Secretary/Clerk 16,875.96 DUNN,RITA P Teacher of Visually Impaired 32,264.62 4,098.00 DYER,GLENDA Psych-Ed Paraprorreacher Aide 22,910.34 141.86 FARMER,HOWARD LEE Enterprise Technician 40,588.97 121.80 FRANKS,DIANNE S Psych-Ed Paraprorreacher Aide 20,797.02 264.04 FREEMAN,SHIRLEY A Support Serv Secretary/Clerk 26,413.05 161.28 FULBRIGHT,JAMES R Substitute Teacher 80.00 GERRELL,JERILYN Psycho-Ed School Sec/Clerk 27,000.00 102.76 GOWAN,BONEL Psych-Ed Paraprorreacher Aide 20,752.05 GRANT,JERRY A Vocational Director (RESA) 29,955.96 2,065.65 GRIGG,CHERYL Substitute Teacher 180.00 HARRISON,JAMES J JR Enterprise Technician 37,737.80 39.48 HATFIELD,DONALD L Enterprise Technician 22,145.40 HENNING,DIANA L Psycho-Ed School Psychologist 50,508.64 2,243.20 HOBERG,JUDY G School Improvement Specialist 73,345.83 4,412.64 HOLCOMB,JOYCE Support Serv Secretary/Clerk 4,887.96 HOOTS,RAYMOND J Plant Operations Director/Mgr 71,499.96 709.70 - 5- PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT "E" NAME TITLE CATEGORY SALARIES TRAVEL HOROWITZ,JOEL M Psycho-Educational Teacher $ 7,958.40 $ 19.60 HULSEY,CURTIS Warehouseman 30,448.58 HUMPHRIES,SHERRY L Head Start Worker 16,414.42 HUNTER,MARLENE Psycho-Ed School Sec/Clerk 31,335.00 152.27 HYDE,CYNTHIA B Teacher of Visually Impaired 52,365.72 5,450.10 JACKSON,DOUG Psych-Ed ParaprolTeacher Aide 20,355.80 JACKSON,TIFFANY S Psych-Ed ParaprolTeacher Aide 15,768.00 JOHNSON,CHERYL Substitute Teacher 202.00 JOINER,MELINDA S Psycho-Educational Teacher 11,205.18 JONES,ANGELA CHARLENE Psycho-Educational Teacher 33,907.44 29.12 KIMSEY,JAMES H Youth Apprenticeship Director 30,886.64 2,872.63 KINSEY,BUFORD 0 Other Transportation 38,105.99 KRAUSE,BOBBIE L Even Start Director 69,306.96 5,870.16 KROMELlS,STEPHANIE Teacher of Visually Impaired 42,325.80 3,697.83 LEVERETTE,JAMES R Psych-Ed ParaprolTeacher Aide 3,156.32 33.60 LEWALLEN,MARSHA Technology Director 10,433.77 L1POLD,MARTHA H Technology Specialist 56,455.92 2,111.78 L1TTLE,SILAS J Substitute Teacher 51.00 MAGANA,SONIA B Head Start Worker 16,666.70 990.19 MASON,ROBERT K Psycho-Educational Teacher 32,857.50 MAXWELL,THERESA S Psycho-Educational Teacher 45,520.64 664.71 MCCLEARY,SHEILA J Psycho-Educational Teacher 43,080.96 232.96 MCCONNELL,VICKIE C General Admin Secretary/Clerk 25,367.03 MCDOWELL,MICHAEL C Plant Operations Director/Mgr 68,307.00 5,500.72 MCGHEE,GILBRETTA S Finance/Business Personnel 45,516.96 MERRITT,TONNIE C Psych-Ed ParaprolTeacher Aide 14,502.36 MILLER,DONNA K Psycho-Educational Teacher 5,295.00 MOFFETT,MALVINA Psycho-Educational Teacher 39,153.86 2,120.60 MOFFETT,WAYNE NEAVE,SHELIA Director of Psycho-Ed Prog Psycho-Educational Teacher 83,555.04 54,220.66 5,398.74 NESBITT-ROPER,THERESA A Psycho-Educational Teacher 6,672.50 NEWSOME,STACI Finance/Business Service Mgr 45,000.00 881.64 NICHOLS,WILLARD M Enterprise Tech Coordinator 60,243.77 102.76 NORRELL,EDITH Substitute Teacher 1,815.00 NUNLEY,ROBBIE B Head Start Worker 8,333.30 1,207.00 OKEEFE,KATHLEEN H Instructional Supervisor 81,145.32 3,252.15 OSANI,MATTHEW Substitute Teacher 255.00 OWENS,JOY M Psych-Ed ParaprolTeacher Aide 9,088.60 195.44 PALMER,BARBARA G Support Serv Secretary/Clerk 27,000.00 39.20 PALMER,DANNY Warehouseman 37,398.75 PALMER,DARREN J Warehouseman 33,068.15 PARKER,SUSAN C Director of Child Serve 5,115.24 PIERCE,ESTELEE S Substitute Teacher 65.00 POOLE,CYNTHIA L Physical Therapist (PT) 50,051.56 1,336.72 PORTER-WHITMIRE,DERRICK Psycho-Ed Spec Ed Specialist 59,820.70 5,044.94 PRICE,STELLA W Head Start Worker 3,862.22 PRIVETTE,PAMELA S Substitute Teacher 45.00 QUINTERO,SHARON Instructional Supervisor 54,563.99 1,968.87 REICHERT,STACEY K Head Start Worker 25,731.45 1,031.38 REYNOLDS,CONICE MARIE Psych-Ed ParaprolTeacher Aide 14,964.06 275.50 ROGERS,CARL Warehouseman 36,946.56 - 6- PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2001 EXHIBIT "E" NAME TITLE CATEGORY SALARIES TRAVEL RUMPH,LUANIA A Substitute Teacher $ 97.02 SANFILlPPO,JUDITH W Occupational Therapist (OT) 32,489.76 $ 1,242.52 SANTOYO,GABRIELA Head Start Worker 1,176.00 SARVIS,DENNIS P II Psych-Ed ParaprofTeacher Aide 11,548.19 SAUNDERS,ANNE H RESA Director 96,819.96 3,199.40 SHANNON-WILEY,JULIA Psych-Ed ParaprofTeacher Aide 18,905.36 SHIRLEY,JAMES MICHAEL Instructional Supervisor 42,510.47 3,415.22 SIMMONS,CHRISTY J Psych-Ed ParaprofTeacher Aide 9,506.17 SLONE,ANNE Psych-Ed ParaprofTeacher Aide 21,492.46 SMITH,PAMELA W Psycho-Ed Social Worker 53,051.54 1,166.89 SOSBY,BARBARA L Psych-Ed ParaprofTeacher Aide 15,073.50 162.94 SPERIN,WILLIAM R Technology Specialist 60,139.08 2,006.28 SPOON,MARY M Psycho-Educational Teacher 39,153.86 SPRAYBERRY,GREG L Enterprise Technician 41,934.24 2,026.33 STANCIL, RUSSELL Other Transportation 36,614.62 STOCKTON,SUZANNE Speech-Language Pathologist 8,203.50 STOKES,GERALD G Psycho-Educational Teacher 5,697.50 STOVER,STAN Psycho-Ed Spec Ed Specialist 68,765.04 3,154.24 STRAIT,RAMONA B Interpreter 42,474.24 3,047.48 STUDEBAKER,PRISCILLA Psych-Ed ParaprofTeacher Aide 20,866.70 TABOR,MARVIN T Substitute Teacher 50.00 TAYLOR,L1SA A Psycho-Educational Teacher 41,913.30 THOMAS,C RONALD Other Transportation 37,705.87 THOMAS,CAROLE L Support Serv Secretary/Clerk 27,810.00 532.00 THOMASON,TERESIA G Teacher of Visually Impaired 48,500.91 3,577.69 TRUEBLOOD,KATHLEEN Substitute Teacher 4,590.00 VANDIVER,JENNIFER Enterprise Clerk 26,012.04 WATKINS,KENNETH H Instructional Supervisor 61,134.60 2,978.69 WEBB,SANFORD KEVIN WHITLOCK,BOBBY S Substitute Teacher Youth Apprenticeship Director 1,891.89 25,452.85 2,664.96 WILLS,KATHRYN P Head Start Worker 47,881.01 1,841.83 WINDHAM,SHERYL Teacher of Visually Impaired 4,511.93 WINKLER, MARGIE Psycho-Educational Teacher 54,307.76 416.44 WRIGHT,PHILIP R Director of GLRS 36,840.11 1,450.24 WRIGHT,SONYA M Psycho-Educational Teacher 5,046.78 WRIGHT,YONAH SEWELL Psych-Ed ParaprofTeacher Aide 20,000.16 YORK,BEATRICE C Business Serv Secretary/Clerk 23,291.04 Accruals June 30, 2000 June 30, 2001 $ 4,035,358.36 $ -294,119.33 292,566.35 118,452.78 $ 4,033,805.38 $ 118,452.78 -7- SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY AUDITEE'S RESPONSE . SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2001 PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS FINDING CONTROL NUMBER AND STATUS FS-8544-99-0 1 FS-8544-00-0 1 Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented