GA. , A-1,DD ' ' ,RI f 2.l<, " ",; .' -' I .' ' , WlB '. too t,;ipo ' , , ; ,. ' ._ " l~ ~, -. , ,. '. " ' STATE OF GEORG- ' IA :. .. o,:' -, ,_-, .., DEPARTMENT AlJDITS A~iD Ac:couNis - ,, I -J , ' :.. ,,- - I ' ' I : ' - , ' ' ,, - ; ,, t ., ; -< ,, .,.., 'I ', I , - . ' ,, ' .. ' ' . : , ' '- '. ' ,. ' ., ' ' ,.,._ ' ( ., - ,' r I ,, I " - -' '. ,., . ,, 1' ,1. f' I 1;"1 i, '.- ' - r '. WARREN COUNTY,soARD Of EDUCATION .. '. WARR. E-NTO.N,'..G' EORGIA . ~'REPORT ON AUDIT' . _, ' O. f TtiE" FINANCIAL ST-AT.EM. ENT'S FOR.THE _. FISCAL YEAR ," ENDED ' r I JUN., E 30,',2002 :;- ' ,, . ' ." . , . ' . ' -. RusselfW:Hlnton Stat~ Audito,, r' ; ,, ' 1 -. J ., ,. .,. , ' r WARREN COUN]Y BOARD OF EbucA,:bON -TABLE OF CONTENTS- SF.CTIONI FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON OENF.ltAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLF.MENTARY INFORMATlON. SCHEDULE OF EXPENDmJRES OF FEDERAL AWARDS EXHIBITS GENERAL-PURPOSE FINANCIAL STATEMElml COMBINFD STATEMEKl'S OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP 2 B COMBINED STATEMENT OF REVENUl!S, EXPENDrn.JRES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND 4 C COMBINED STATEMENT O f ~ EXPENDmJRES AND CHANGES IN FUND BALANCES- BUDGET AND ACTUAL (NON-OMP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 7 D NOll!S TO TifE GENERAL-PURPOSE FINANCIAL STATEMENTS I ADDfflONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND E COMBINING BALANCE SHEET 22 F COMBINING STATEMENT Of REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 24 CAPITAL PROJECTS FUND G COMBININO BALANCE SHEET 26 H COMBINING STATEMENT Of REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 27 DEBT SERVICE FUND I COMBINING BALANCE SHEET 21 J COMBINING STATEMENT Of REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 29 FIDUCIARY FUND TYPES K COMBINING BALANCE SHEET 30 L COMBININO STATl!MEKT OF CHANGES IN ASSETS AND LIABIUTIES AGENCY FUNDS 31 WARREN COUNJY BOARD 0~ EDUCATION . I!BI BOf CQNmlTS SECllONI FINANCIAL ADDmONAL FINANCIAL INFORMATION SCHEDULES I SCHEDULE OF EXPENDl1URES OF FEDERAL AWARDS 34 2 SCHEDULEOFSTATEREVENUE 36 3 SCHEDULE OF APPROVED LOCAL OP110N SALES TAX PROJECTS 37 ALLO'IMEKl'S AND EXPENDmJRES GENERAL FUND- QUALl1Y BASIC EDUCATION PROGRAMS (QBE) 4 ~~~ D 5 BY SITE 39 SECTION II COMPLIANCE AND IN"mRNAL CONTROL REPORTS REPORT ON COMPUANCE AND ON INTERNAL cmrrROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH QOYBBNMEMC AUDmNO STANDARDS REPORT ON COMPUANCE Willi REQUIRFMENTS APPLICABLE TO EACH MAJOR PROO~ AND ON OOl!RNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR. A-133 SECTIONW AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUES110NED,.....,_., COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONElJ COS IS SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONEIJ COSI S r SECTION I FINANCIAL 1, J W.HINnlN ..... MD1011 IOl ....l'N DEPARTMENT OF AUDITS AND ACCOUNTS 254 w.hinp,a Saas. s.w. Sui1I: 214 Adala, Oeorpa ]1!334 8400 July 25, 2003 Honorable Sonny Paduc, Govanor Members ofthe Omenl A obly Members ofthe State Board of Edncl!ion and Supcrintmdcnt and Members ofthe Warren County Board ofFcbnrion INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE F(NANClAL STATEMENTS AND SUPPi EMENIARY (NFORMATION SQfEPULE Of f'.XPENPDVBWi Of fEPEML AWARDS Ladies and Ocntlemcn: We have audited the acrmpenyina aax:nJ-purpmr: financial Nlln!Cdls of the Wurm County Bord of Edncatim, ofand for 1hr: yar ended June 30, 2002, lilted in the tblr: of COIIIEIIIL Tbr:-. poerl-purpolC ftnnciJ flemo111 me the tipOiilibility of the Wna1 County Board of Fdntion'I mnqr:mr:nt. Om rapomibility is lo r:xpras ND opinion on , . _ pnal-purpmr: finnci1 IINlaneDts bucd OD our udiL We conducted our udit in ccordncr: with uditing MINndrds poerlly acrcptr:d in the United &ta orAmerica nd the MINDdrdw applicble 1o 61++i1I 'lllllifll COD!Ninr:d ia Qcr.o"lt'l"lT Audjting S1l'1lffldl, iaur:d by the Comptroller Or:ncnJ. oftbe United S1Na. Thole f11+duda rcqm,eth! we plen and pnfi:xn the audit lo obtain rmwoable murnce bout wbe!hertbe finnciid -temc:ad& ...e free ofmatail miSllIClhrilt An udit includel r:xmnini11&, on I test lmiw, evidence mpporliDa !he ...,.,.m!S and clilClowurew in 11w, finnciI daleillftlli. An udit llo incbidet io, be l!TOl"!tina principles Uled nd lianificant esaimlel mme by fflllllFll!CDt, well evlul!ing the ovenill f111111Cil lllatemntt p.c.Siillion. We believe 1111d our audit provides a '1:t"able !mis for our opinion. As delcribcd in !he nota lo the poerl-purpolC finncil -temwtw, !he Board of F4ucl!ioo'1 finnci 1 MINlffl041 haw been pieprc:d UIUI& callin IICCOlrllingpm:tice, 11!11 pnlicia vmil:h, in our opinion, VIIY in IOII"' 1eapa:II from poerlly -.ce.,ud .ICCOlll1!ina principles. Tbeie varirm me descn"l!ed folk>wl: 2002ARL-13 The aenenl-pmpoae flnencleJ l!leoo!lw of the Bord ofFchlClrion ,1id oot cx,nhrin Genmal Fixed A11m Account Group 10 KC01111t fol p.op&ty 11111 equipment CJWDCd by the Bord of Bch!CM!im which wbonld ~ inch!ded "> COIINiim i.. poally a:+ CjACd -mtj.. principlcw. The Bord of Em-alklll. did not ftal8lllze expenditma, in the yer aided June JO, 2002, a portion ofNlllriew nd tbe corrapomioa omploya'w c:owt ofrmmd benefill e1ned fu. CWbNCMI wcrviccl c:omplctcd prior ID June 30. 2002. Alwo ftmdw m:eiwd,. MUlwq,1mt to June 30. 2002, from the Gemgia Depab1.eut .>f"FchM'Mtion,.,.. the Stre'w ~ oflhac: uiDtwidc:d INlriew 11111 relMICd benefit, wm: not recorded Al .mew. rcwmue in the yer lillder Conw:ncly, dlf! limiJr expenditunm 11111 relMICd ICWIMlel for CWbih:tUll wc:mc:e, completed prior to June JO, 2001, wen: imp.oped) 1ec.uded in the yer aided June JO, 2002. To COIIM.m hJ poally > epted ecm,mtina princip1ew, ~ wbouJd be recorded when MYNilble 11111 nmnb1e nd expenditun:w wbould be 1ec.udc:d when incurred, rtbcr tbo when fimdw n: ra:eivcd or disblned. The qarep11, eJfcc:tw u11 tbe aaml-pmpcm fimnciI lbdrmadl ofthewe vrir-:cs cw orniniom hive not been dew,mbm, but n: believed ID be IIIMICriI. In our opinion, except for the eft'a:tw OIi the amenl-purpowe flDMDCiI l!IUIW-1111 of the ililltal referred ID in the P.ecedina pnanpb, the amenl-purpowe fjnencieJ ilbdeiiwtidl n:feued bl hove IA m flirty, in Ill mtaiI .elllC(tl. the finnci1 polition of the Wlffllll 0-ady Bord of Fd-:ation uofJune JO, 2002, 11111 the raultw ofitl opalliom fbrtheyertboimded, inc:oafonnity with ccountina principlew generally accepted in the United Sltel ofAmeric. In aa:ordnce with WMiiitMW1 AJ!lhinv Sl11t;...._ we bve elm ilmed our n:pon dmd July 25, 2003, on OUf COIINelltion ofthe Wurm. County Bord ofEd!CM!im~ inlawl conlrol over flnw iii reponina 11111 our tats ofitw c:omplince with c:ertin proviwiOIII oflaww. "'&lllriom, '"Obb :11 .nd lfllltl. That report iw Ill intcarJ prt of Ill MUdit pafu.med in ccordnce with CkYiu\Gtt A1MliliPe S1wwh11I .me.I wbowd be n:d in c:oqjunc:lioa with tbiw n:pon in camiderina the rewults of our udit. Our MUdit WD paw.med for the purpowe off"ormina MD opinion Oii lhf. amcreJpurpoc' flnmc:W IIMlemen1I of the Wrn:n County Bord of Echh'Mtion 1km a whole. The u111p111ying combinioa 141mot.w (Exbibitw E tbrouah L) 11111 the fllllllCW wcbedulew (Schedulew 1 throup 5), which include, dr Schedule of &penditun:w of Federal AWMldw n:quin:d by U. S. Office of a a - , u , Mrq ilftll 11111 Bnclpt ~in:ulr A-133, A.lllllu ufSlala, Local m,d Na.Prq/11 Orgwdaullolu. 1ft pi Jfed for purJIOHI of dditionI wlywis 11111 n: IJClt a required prt of the pnerrd-pwpoe fiDMDCiI l!le1 0!11 Such informticm baa been wubjeeled 10 the MUdiq p11.-erbii'e1 pplied ni the MUdit ofthe aa,eral-purpor flDMDCil "8ilno41 -aid in Ola ..pnim, "'1'cepl for the effectw uflb,, iilNlb:111efcued to in the third pnppb, u:b infonntion iw fairly IIMled, in Ill lllNll:rW ii wt,eetl, in reblJion to the puerl-puipoie fimncil.,I l!NIMOJfl IUen Ba whole. 2002ARL-IJ A copy oftbis report hll been filed apamlllCllt record in the office ofthe SIie Audilllrand lllllle awilable to the prmoftbc S1ldc, provided fbrby OfBc:iaJ. CodcofGeaqlaA.udred Se iion 506-24. RWH:ap 2002ARL-13 WARREN COUNJY BOARD Of EDUCATION ws m,mmenaexerewrzmW?E:EBEJIPlDf &RN>rPEINIHTONI1'PCID Manz == c.iinc.,,'i\ol ......... "---RPllalltlll Faad ~C.C::wzaadlca - Faad - 7 11 In Dll:l lznlal Finl Fs...,,,.. --,.."il_lE:zlnDll-:I -- GEIEW. NI! -JIAL~ IEIEME PRO.a:TI FlN) RN> I 414,181_. I 11 I 1D" CIIUIO 2,114.1117.111 1CIUl7. . 111.-.n 1,711.11 1,111.11 I Pffl!2 I DZllM I lfflt I !OS 'IEIM RN> Bl rY l!OSITEI ....."cc~-..iC -.i_-o,,h ,...,,...,..,,.p......I _,.,.._ 7DzlIlllClcd,.,.,......_ &nlc,.,..,.. flnlc HM b'Olaa ~=Ty 5 I ,...,, :z: ..- BM'BlllY Flccl C 7 fslll,? ,, Flnll .,. Dll:I Ccnlm i=. _ . . : cai, 5 I 0 FcrFlaiad=-- EJIII-.IQa& _ . , _ .,. PIE..- flillEEI - Ui--lJi , Ia Dclal 7 WIIC.. TCLICI F i n l ~ I 11.11,. . 111.11U1 I ....23,347.1D U4IAZ 12,111.73 I I MPiZI I -- I 44D,J77. 1,711.11 1,111.11 I .DM :1111!'1 1,ne-.11 D.DD mat I 111 ]:B I I J.Zll III Jil ,...,, :r nlflnl~ I err --r&L TIIC-IDlb.uccl pr; .---111- 1 "-"" jllf/1. . m.nw zw:r EXIBTW ACCaNI' I FDICIM'I' in.12 &ii 8BMCE --11RN) MBICYNP I 411,171.71 ~ L.OIG-TENI llflI TOl'AL.8 w ~i-m I 71...,. . I 1,1R711.1M 11D.1an aocmm 1,1117,DUI l.-..n.11 11.1111 :N1.IIII' 411D.41D.11 I I ......, l1M1'11P 1,711.11 1,811.112 141,. . 111 11141119 1,111.12 1,'1711.11 711aoom ILJZl.IJ I IIJRIIIII I ~llRIJIII JH11111S ...... 11.111 1a,m.11 111,4111.11 1111,111.41 ID,IIZ.11 1Clll,llll.41 ~ 414,541111 -.111.n I IIJOIPOO ut-o.1n11m.n 1D.a.14 11,1111.71 IP'PtT a719.za I 11!111111 I HI.MIii MUDDll 141114111 D.1111 .... I I . .7111.N 141114.ID 1Ul1.11 721DDDIII 1,111.34 ,,.,,.:lll,ll'I.. 1,711.11 1,111.11 1,811.112 1,'1711.11 1,.,..,13 7,T4U4ZM 113,723.14 :llfflT -,,.,, 1.tm.ffl.11 1WmM ,,~mew ILJtl1ZJ I IIJRII I Jlmllll JIIIJIIIIS -:a- w, REN m MY eoeeow m r-e?JAN CTEEPUtWE7Pf PEYEMEI EIPEiPflJRERNGQl4 tKEI :7t BIC' f MIZI NI GQIEAIIEffM-fUNPDPEI Mil rzrn:n f IBYII NtP YEM BllED IE IQ. RP flEYBMI ..... .,..... ...Ftnll Tat..finll T-RaWII M .... cw... Ina ii """'" ""''- ln;::ua:allllia 7 IIIIL,lc& M 7 1111111111111 Gll'lllalMMz I 8c:haal AdmllM =- a. 1-MM i7 I .nl 0pailll0a,. Pim: 111111111111"1: 7 le: lc& a,.,~..,._ Food . . ,lc&Op-.4 I Cannu.llr81e,lc&Opa 7 ..CaplllO.., Dallla.w:. Pl! \ I ~ ~ ,,_ -- - TalllE I e-d----(lnllJIE1 a BIG M !NGFMY 1 Food ......,-11111a...g. .. Fwlad DarllMIICGi I M BIG Ml W'Z,...!Q GEll!ll!IL PIN> QO\IERIIIBITALFUND a Cllll. CAPITAL RBVENlE PA0Jl!C11I RN) FlN> --- 4.421,1&71 1,1117,71 D.1111 1111,1111.11 1,llll,1- 1PPP?! mz.11 zmm11 lllllll JMIJZ J.JzaSJ.11 4,-,41"42 ....,_71 ,_,IDIIP ......,.119,11111.73 311,7ZUI 114,IIIIU1 -.-.12 433,11411 ... ,.,.,..18UI 71,111.10 174,441.111 37.MUe 37,cm.11 111,1121.31 . . . . 44 3,a.81 l,27UI llll,018.71 11211,271.14 1., ...... IZl!1:Z2P ]AQZP107 I re?ttfP M,IJIO-" ,. I ,.,. .714.12 -- -41,0441111 -e,-.e,:ue 7,742.442.JI m.04 ]all! I PffllJI s:rr 11Pfflli 11..- .._.: Tha ,...ta..111--n.1-ppuiap:_,,n.a-.c.cllil:lal partdt111 11m1amil -4- l!:XHBTT 1YPE8 DOT IERVICE FUNQ TOTAL FDDlrlrf FIN>JYPE CCSDf\PF TRUITflllJ TOl'AUI Mi-lPN!Ml 0rM YEARBClED ,ME !Q, PR ME 3D. 2001 --~e,a.-,77 pn,pp ll,ID4.21S7.IZ 1,DB7,71D.a 2,121,1141.73 "1,IR'.11 1111111 1gpp 1llil II ll,ID4,2S7.112 1,DB7,71D.a 2,121,1141.73 IIID1,11 1a1.al 4,131,11411.82 1.111111,IG 112 221212140 11D.111a 1it:1D 4.711111 1211, 114.111 21111,1171.23 171,111111.73 371,743.70 742$r7.112 114,11111.31 IDl212'n 442,121.41 211,1171.71 1110,114441 411Mff.411 1m121 MDrmm ,m,1117.111 2411,0IIOIIO ,m,1117.111 22M.PP 2P1JII :n,p1,1p 11'1!'12 I -1,41111.10 I 721.111111.IIO 10,IIO 1W 47 3&llM 1111! D.1111 1311, 114.111 21111,1171.23 171,111111.73 371,743.70 742$T7.112 114,11111.31 IDl212'n 442,1211.411 211,1171.71 810.044 411Mff.411 1mm 4,3111 111.-.cll Dll21P21 134,177. . 317,743.40 1114,mao 1111,1117 .411 417,1172.411 40l.ll21.m . . 902. . . . . .111 31,472.IZ 1, 1111.oa.oe HIOIIOIIO 413,1187.111 22M?P om 11'1ZEP 1,1123.:SZ I -t,771,00.11 I 110.''"" 1111 m,rwonr 111Z-R1.71 -7,1211.81 11,B.17 10, 17ll,IIOII. 14 10,177,11~ m,04 1ill9 a.a -4171,9 rn r,e vn mnm WPJ!I JBWl1 JP:1rop14 -11- ll!XIBT "C" -~-IEfflTD ,._ Olsl'lnll Talll~ LA PJllEI -..."-'7..I ,_ __ ..._ .._ Pl.ii..,_ 11111111 -'IHIII 7 fl" 0....-Ri 8IIIIIJIIIIMM..aw -" -..-..... II I 7 I 1111101 .O. . .l.a. n.w_:. . . , ,.I .,ia_fl'IIIII _ --o. -- c..nni,-c- -- Capllllll-, Tar pt z - ,_ -af"'---IWIIIIIF: BMINWZMY1M FI.NJl!il~TMILaua allJ!tA.FINl IRE ecnw, ....I 4.1 I 4,Gl,la.11 ,,...,,_ 1.1111,,a.a ,,.,,.,.. tTTT I IWt ft I 1PPN I 4.lffll.llUI I 4aAJ.G 17.-.al . . . . .11 lll,ID,ll' 1enm IN,41114 141,111.111 111.m.n 1111.1111.- _..,._.1111/141.11 14.1:M.ID 111.a.n __,_,. 111.'IUJI 114,IIIIUI --.....,z 411,114.11 41.117.41 ""'" 1 IWNIM I 1711:fDP --- .....,.,.,,... I 117,111,11 .... IPlBfI.11191-.eEcRnNw>, I -- l'IUll.DII I -.in.a 1.1111',TID.a ,.,..,., 11,117,11 I 1Wlffl tz 1.11111.211.D I 411.IDUI aaom I.Gl'a 174,441.11 Ir.MUii .....11.-.11 111.1111.JI .1...1-,ua UN.81 U1Uli IO.ffl.71 mlU7l.l4 1P1:14.TI 1:1PZP07 -411,114.11 I -41.DMm --~ er,zz 1D:11YI I -J1m11 n.a-r a atpu ---11-....,.PlllaflA-._ -7- WARREN COUNJY BOARD Of EQUCA]]ON EXHIBIT "D" NOJJ.S JO J1fE QENEMkP\JRPQSE FINANCIAL STATEMENTS ruNE 30, 2002 Note I; SUMMABY Of SIQNJECANT ACCOUN]]NG PQL!CJFS REPORTING ENTITY The Wmm County BoardorEduraticm (8c:bool Dilfrirt)wembliwbrd undcrthe lawlorthe Sale or Ocoraia 111d ope.ate& .mder tbe 11ridmre or IC'bool board e1erted by tbe YOla'I 111d a Slljltibo\wif appuinted by the Board. The School Dilfric:t ii Npnizrd u aaepmm lepl entity and bu the power IO levy tDa and mile bonds. Ju biJdwt ~ not IUbjert to approval by my other entity. Arrardinaly, the School Dillrirt ii primary iv"&nme.tt and roalilfl or all the 'PJUtHlieN'I that rompoae its 1epl entity. nJND ACCOUNTING The Sc:hool Dilfrirt Ulel ftmdl and 11D ICCOIIDf group fD report CXI it, fJrwiN j,1 JIOlition111dthe raulfl ofifl opetfdm Fund erronrnlna 1. drsiped 1n dcnvr1111m 11,pl c:omplimre and to id 6mnriI n:r J c:n b) 1c.;xpa".. b+IWNJIII mated fo certain IIIM5,1Uii01bd funrdom or ertivltics. A fund ii a 1ep11111, errountins entity with a lClf"-belmx:ing let of"erronm An ICCOIIDf group ii finmrial repordna dcvirf' designed "I provide erromdability fol ceitaiu..-.111d liabilitim dm me not ltCOl'dm in the f\mda beral.- tmy do not directly Iffert Cii1b~ awilable fimnrial raoun:el. Generel F"umd Aam ani m:ordcd iD(l,iOKlibnl in the Ylll10UI funds at tbe time orpwd uc A Ocncnl F"ixed Aam Arrould Oroup ii DDt prcuz:tlr awiolhe:l l,y the Srbool Dilfrirt. To roufOlm hi pnally erceptcd errowding principle, Oenrnl Fumd Aa:tl NlullfGroup lhonld t,., minfwined for aeporting the COit orllletM erquired by go,,e:r Ihi WiiilI fund types. Tbe pncnl-purpolc finanrial IOIW14 -=rc,gJt for all 8tm, Federel, TIXCI 111d Other fimdl UDdar rouflol or the Sc:bool l)lric:t, in romplimre wi1I:. FC.-11y r.:epted erronnting prinripla pplirable ID aovanmental units, unlell oderwiR dirlOled in 1her note. Fuadl 111d the ICCOUllf group pr med in tbll report me a f'ollowl: GOVERNMENTAL nJND TYPES - me ued to ercount for ell or lllllll ortbe School Disttic:t'I ech1 Mif Revmuel, Expenditurel and Cbci1 in Fund Balaocn - Budpt 111d Ac:11m1 "" 111 ctual and "eta for the Speclal Revmue Fund. To tiN:ilitale c:ompmilon with the b:Jdaet, the following ailjlllb,.wtl haw been.-le to fillll:l blhmre rdJec:ted on ExlnDit "Bw oftbis report: FUND BALANCE JULY I, 2001 Spec:ial Revenue flnl S 482,409.46 Adjh liAdl Invmtories- July I, 2001 Food Doolh'd Commodities Pwcl 11 =d r:ooc11 -5,319.12 -1,470.98 Fund Balanc:e July I, 2001 (Budpt Bais) S 475,619.36 Exe ofRevmuel 111d Other FiD111Cina Soun:es over (Ullder) Expenditures and Other FiMnr:ina u. . FUND BALANCE JUNE 30. 2002 (&Nlpt 1-il) -41.044,90 $ 427.571,16 CASH AND CASH EQUIVALENTS COMPOSmON OF DEPOSITS Cab 111d CBh equivalentw c:omill t1fc:III OIi hind, dmwr,I depw mNl lbort-llml irwaboadl with oriaina1 maturitiee of three months or lea from the datl: of arquilitioa in autbormd fi.wnc:ial ~iatioa inslitutiom Geoqia I.awl OCOA 4s-&-14 authome the Sc:bool l'lilfric:t to deposit its funds in one or more llllvent b:mb or insuml Fodenl lWlp llld loan - II - -- ---- ----------------------------- WARREN COUNJY BOARD OF EQUCAJJON EXHIBIT "D" NOJI,S JO DIE GENERAl,d'\JRfQSH FINANCIAL STAJWEM[S JUNE ]ft 2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING PQLICIBlS INVEBl'MENTS COMPOSmON OF INVESTMBNTS P..i,. Im 4iiridl lftme by tbe Scbool Diltric:t in IMijJWOO~ inmat-e.aubl(. Cuiiba:b (IUl:h a c:a1ml:ltcl ofclepoait) and n,pun:hae ..,...,...,,111 -e npmltd It COIL iiutraat-cmninB Cuiiba:b ..id money lllllket in'iitlli,iiidl with a maturity at pua,J eofone yes or lal me repoiltd at amortized COIL Both pmtic:lpatlne iut&tll-Clll'IDDl5 Cuiiba:b .ml 1111111ey mmbt ~ I 1eit11 -ilh ia a maturity at pun:ba,, peata d:lln one year lli61eponed It fidr value. The Officill Code ofGecqia Amiubdlld Section 36-83-4 ltborim di" Sc:booJ Dillric:t to inYat mfunds 11111 i.o ~le '1111111 options for i.r- 4oe4,,,...,,.. inltitutioml mds fiJ. depmibi, the liiafnt rm: ofretum. nil bathe obja:dve, aivm cquivalmt c:onditiolll of safety and liquidity. Fliildl may ba invaltd in the foUowina: (I) Oblipiu.11 iaued by the State ofGecqia or by other Dia, (2) Qbllprix11 illllCd by the United States aovemmmt, (3) Obliprix11 fully insured or paraolewl by the Uniltd States pe.m,rilt ur a United States 1-rle.tmmut I --:Y, (4) Oblipdom ofMily corporatioa ofthe United States a,.rle.mnem. (5) Prime babr't aa:er+e+a, (6) The Local Goverw1aem lu\ea1i,rilt Pool adminimnd by the State ofOeorai-, Office of Tnmmy ml FilCFI Servica, (7) Repun:hae qree.neubi, 11111 (I) ()l,Jip1ix11 ofother politic:al mbdiviliom ofthe Stam ofOecqia. RECEIVABLES Rcceivablc- comilt ofgrant .eimbunmnentl due: oa Fcdcral, Stam or Olbcr pmll far expendituns made but not reimbuned and odm n,ceivablcs diw:IOled from infCWiDiirioa available. Receivables an, recoukd wbm c:itbe.' the wet or i'BVlliW6 1ccopition criteria ha batii met. Rcc:civabla recorded OIi the, aenaaJ-purpo1e fiMDCial -nu- do not include:: Mily M1UOIIUtl wbk:b would nee I iw the need for au allowaucc foruucollectiblc receivable: - 12 WARREN COUNTY BOARD Of EDUCATION EXHIBIT "D" NOTES JO DIE GENERAL-PURPOSE FINANCIAL SJAJEMENJS JUNE 30. 2002 Note 1: SUMMARY Of SIGNIFICANT ACCOUNTINO POLIClf.-'S PROPERTY TAXES The Wurm County Bamd ofCommillionc:n fixed the paope.1y ta levy mrthe 2001 tax dipt yar (celendv year) on December 4, 2001 (levy dale). Taxes were due on Februmy 10, 2002 (lien dale). Taxes collectr:d within the c:umnt filcal yar CX' within 60 days after year-cmd on the 2001 tax dipt are reported a re'Vel1Ue in fllClll yar 2002. The Wmai County Tax Cornrniwioac:r billl and collects the pope.ty taxes tiJr the SebooJ llillrict, wltbholdl 2.5" oftaxel collcctcd a a fee for tax collection and mnm the balmce ,_f IIXel collected to the Sc:bool Diltrict. Property ta revmues durina the fiacal yar ended June 30, 2002 fur maintcnmc:e and operation, mPattrd to SI ,464,603.54 and tiJr a:bool bonds amounb:d to Sl62,817.24. Tu: millqe ntes leYicd for the 2001 ta yar (calendar year) for the Wurm County Board or Education were a follows (a mill cquall SI per lho!wnd -lollm of 11:11:cl -,alue): Sc:bool Operations Sc:bool Bondi 13.195 mills 1,533 mills 11,m mills SALESTAXES Special Purpole Local Option Sala Tax mimue durina the yar mNWartrd ,,, 5452,878.53 and i1 to be UICd fur capital outlay tiJreducalioaal purpo1e1 or debt ICn'icc. This Mlel ta-audlorizal by local ,ef"eaalih::n and the Illa tax lil1lll be re-autboriml at lcalt every flve yean. INVENl'ORIES FOOD INVEllrTORIES lnvelllorial or do.lated food Oiiiii--ditia UICd in the paepnltioa or ..-Is are repontd ... the Combined Balmce ~ at their Fedenlly -ignr:d wlue. Puv.J P" cl fbods invmto.iel in reportal on the Combille'I Balmce !illlCCt at COIi (fil'll-in, fil'll-out) Dcxwrtd food commodities m, ,ecwded a revawt1 and c:xpeidit:m at the time C01nmodity ilam 11e naived. Puv.J cl '"lOdl i.,wt1ilulit1 lie 1CC01ded expenditurel at the time of~--rr The invamxiea reported on di" balmce lheet mr donated food commoditiel and mr purcbaed foods are equally of&et by iaenatiom or fund balance which indic:ata that tbele 111110U1m do DOt C0111titute available lp"l iable i'CIOlll'CCI even tbouah they are a component ofllllt cummt _,._ GENERAL OBLIGATION BONDS well,,. The Scbool Diltric:t iallCI .,eoe.al obliption bonds to provide funds for the acquisition wl COllllrUction ofam,jm capital facilitiea. Bond paemimm 11111d diw:onma, iallDCC' "Ollli, 11e nx:ciplnd ,., the finncial 1iataneDi1 duriq the year bonds are IIIUtd Oenera1 oblipdon bonds - 13 - WARREN CQUN'IY BOARD OF EDUCATION EXHIBIT "D" NQTES IQ JJlf OHNPllAL::PURPOSE flNANCIAL STATEMENTS RJNE 30, 2Q02 Ngq; J; SUMMARY Of SIQNIFICANT ACCOUN[INO PQlJCTfS ere din,ctc,J,ljplic1a -.l pledptbe fbll &itbaadcnditoftbe peiWIClll. TbeOil'M .di"IIIIIOlllll oflbele bonds I. 1CCU1ded i4 tbe Omcral Lona-Tenn Debt Account Group. INTERFUND TRANSACTIONS The School Diltrlct Im tbe followlq type oflntai\md tr11!N"MDI' Relabanm 1 tr ofcxpenditunm initially mme fhlm fund dlllmpup&iy appliclble.,llllllm' ftmd 1111 rec:onkd expeaditllla in tbe reimbanina fund 111111 mb""1m ofcxpenditurel in tbe fund that ii mmbuned. MEMORANDUM ONLY -TOTAL COLUMNS Total columns OIi di. poend-purpoll' fbimc:ill PllbiM5dl 1111 c:aplioacd "Ma..cww.dnrn QnJy" 1D indicate that Ibey JM ml lilly to fK'1itatc 61eed1l -lyis. Dam in lbele column do not pr nr f"IIIIIICiJ pomon or multi ofopwadom in c:oafbrmity with pncnJly 1Cte1AE" ICOO'mrina principleL Neither 1111 ueb dlla mnpmable to comolid!io.L ID!afund elirni...,inna haw not been male in the 91PPIQII ofthil dl!a. m:nCIT FUND BALANCEI The fund reportina deficit fund blm:e poition If June 30. 2002, 1111 a follow: frod Iype(F)rod Name Pdilli! Belew Special Revenue Fund >JhlelicFund s 75,go.oo 111' Sc:hnol Diltric:i i11tmd1 to ftrnd tbi clcficft by reduc:ina l!hJetic apenditun: in the lul,equent period. Ngq;2; DEPOSITS AND INYf,STMElfiS COLLATERAUZATION OF DEPOSITS Official Code ofOeolp A111-111td (OCOA) Sccdon 45-1-12 pavldel lht there lbII not be CXI ..-w deposit If my time in my d1111 ..mu, for time kmpr tbn ten day mm ofmoney which Ima not been 1tCU1m by umy bond. by ofhwwwaocc, or by co!ll!a-1. The urep!li oftbe filCC value oflUl:b RB"tty bond nd tbe lllllb:t value of ecuritie pledptl bll be equal to not lw tlrm 110 pen:ent oftbe public ftrnd beina lCClnd after the deductiaa oftl,r.111'4M11.ofclepmit bwww..e. Ifa clepMiluiy ollec:11 lbe pooled rnelbod (OCOA 45-1-13.1) the IIPEPtr ofthe mmet wlue oftbe aeaaitia pledrt to min: a pool ofpublic funds hill be not la tbn 110 j&rmt .:,ftbe dily pool -14- WARREN COUNJY BOARD OF EQUCADON EXHIBIT "D" NOTES IP JHB GENBRAL-PURPOSE FINANCIAL STATEMENTS RJNE 30, 2002 No,c: 2; DEPOSITS AND JNYESIMENIS twlence OCOA Section 45-8-1 l(b) providm m officer bolctina pablic fundl may, In hi dicrmoD, waive the rcquirmnmt for aecurity in the cue ofoperating funtl placed in claJwnd "':politdw,kin1 ICO'Jlmb Acceptable ecurity for dcpolin ccmlim nfany one ofor any combination ofthe followins: (I) Suraybond ip!CC!bya uretycompanyclulyq11ifledadauahorizedtobwwwtbiLD within the Simi ofOeoqpa, (2) lnlunmce or erconnh pn,vided by the Federal Depoit 1nurmce Corporation, (3) Bondi, bills, nota, c:mtificata ofindebt:t or Giber dim:t obllption1 nfthe United S1atel or oftbe Stale ofGeoqia, (4) Bond, bills, notc1, c:atificata of indebtet II or otba- obliptiom of the c:ountia or municipalitie of the State ofOcoraia, (5) Bond of any public llllborit,1 aeated by the law of the Slate ofII pool in~ which follow- Stwndml nd Poor' aiteria fiJr AAAm rmed money mabt fbnds. The pool is not ll!lillaed with tl.e Sccuritie ml Fxc:benF Coaunillioa -/d1181'111 q11q+ny tu doe-. opaa -16- WARREN C0UNJY BOARD Of EDUCATION EXHIBIT "D" NOTES JO JHE QENERAkPURPQSE FINANCIAL STATEMEK[S RJNE JO, 2002 Note 2: DEPOSITS AND INVESTMENTS Oecqia Fund I in mmier 000r'rtrot -ith Rule 2a-7 oftbe lih rtoirill Ccnnpany Act of 1940 nd ii comidaed to be a 2a-7 like pool. The pool's primary objectivea are lfety orc:api1al, i...nUb.tW:r.t income, liquidity nd diveniflClltlon while maintainiq prirx:ipal (SI .00 per llbare value). Net -:t value i calollarrd 'Weldy to emure rability. The pool dillrlbuta &11.U141 (net ofJMDrat fee) oo a monthly lmis nd value pmticipmat's llhlra .,Id and ml: :med hued on SI .00 per me. Pooled cab and cab cquivalmts and invertoWAilw !'D aeponed at COIi which iipl-oxiniidel filir value. The pool does Dill iaue ID)' lep1ly bincting guar-111 EI to llllppOlt the value or the hares. Pwnicipation in the pool ii volumaay and depuiill c:onit of fimd &om local IChUidbtlill, opeawtiq and tl'llll ftmd ofGaqia'I rm IF'acies, c:ollep and IIIIMlliticl; and cunmt opuwtina fimd ortbe Stam of0coqia'1 Oener-1 Fund. b,..,r,1e111 ::n Oeoqia Fund I and Fund 6 a... di:ttdECI toward lhort-tmm. illllrumenll such a U.S. u. s. Trtallll)' obliptiom, ltCUritie iaued or !lw"lllleed a to principal and inteaet by tbe 0-r.aiWitill or ID)' of ill -;ie or imttumemwllil- bakea's au:e..ieew 1 and _.....,_ qaun+II The weighled II-V'fl*IE maturity of Oecqia-Fu- nd I-ma~ y l10I exceed 60 da-y--r. wTh~e weipated avenge maturity fur Oeorgia Fund I CXI June 30. 2002, WWI 0.12 yean. The IIV'fl*IE ii.. lll!CDI dliiilion fur FUDd 6 on J1D1t 30. 2002, WWI 0.75 yean. Note 3: NON-MONETARY TRANSACTIONS The School Diltrict recei'ltl food c:ommoditie from tbe United Smta Depa. bDtut uf Agricultuac (USDA) for ICbool breekfiir '11111 lunch paujpam. Tbtle COIIIIIIOditie are recorded at lheir Fedtiwlly aaianed value. See N I - In.lfflll Note 4: RISK MANAGEMENT The School Dillrlct ii fAIDm to wrioUI rilk of loa related to tor1I; theft of. daaowge h>, and derructioa of 111 =11; mun or OiiUllion; job related il1nea or injuries to rmpk,yees; acts ofOod 111d !Dtiiiplo)"Qti OIDijOIMIKIL Th,, Sebool niliric:t i . ohlained AY11De.Ji.l imua-nc:e fur rilk ofkm wx:illltd 'ith torll,- and tmJl'I or ominiom Howeva-, tbe emm or nmilliom policy exclude c:ovenae fur llfXllI baa Net -ad dilcrimination. The School Dillrict I- oaid!u: Mianificantly illduced coverqe for tt.e rilk IIOl'iaicum=d ~ (lllttlffllill) -bic:b lll'reerled tllf School Dirric:t'luWWWax:e .:ovtllF in ID)' of tbe pat three yean. The School Diltrict ba e:lrcted to elf-imurc fur all loltl .elated to acts of God. n., School Dillrict ... not expa:imced IJJ)' 1oae .elated to this rilk in tbe plt three yean. The School Dllbict Is elf-imluaal with aeprd to unrmploymeat c.-+111ltl'Mlio'! eliro 1bc Sc:hool Dillri,.. ICCO'lilll for clIIDI wi1hln the Omenl. Fund with expenditure and libllity bein& ,eported wbm it ii probable that a km I- occuared, and tbe IIIDOUllt oflbat loa can be r 1 1" My erimtrd - 17- WARREN COUNJY BQABQ Qf EQUCADON EXHIBIT "D" NOTES JO DIE QENEBAJdlll1lPO!IB FINANCIAL STATEMENTS JUNE](t200? Nqle 4 B!SK MANAGEMENT Cw: I in die unmiploymad c:ompowlioD dllms limJit.7 cbabc die lat two filCII yan are .. folloM: 8coprmvl.n,1 I WziJ;ty Clummd a... 1n BltimO:e Claiml hid EudofY_, I ieblHty 2001 2002 s s s 0.00 l,Z:!Z.22 s :!.IIJ.22 4-4:!J,m s s s 4.D.5600 s 2,n6.4g l,Z:IZ,~ J,414.:14 The School Dilltric:t s-ticipa1a in die Georgia Fmmim Worun' Compn wloo. TIUll, a public cntityrilkpool "'P'":md oo Dercmlw 1, 1991, to develop, io,demcatm,lwlrninkfo ap.Ujlanuf n. worken' uwp:,wlion lldf-imurance for ill member orpniDliom. Sc:bool llillric:t paya m 111111ual prrmimn to die Tnmt for ill gmenl ;111111m11:e COVlnF- Mditional i m mvaaae ii provided tbrouah ID i+CC:.iiieut by die Tnllt wilh die Uailm S,._ F'idelity and Chal'lllty Company to provide c:ovengc fot pl" NOJES JP ]];IE QENBRAkPURPQSE FINANCIAL STATEMENTS JUNE 30, 2002 Nok Z; ON-BEHALF PA'YMENJJ The School Dillrict bas ra:nplzrd -:evana 111111 CJ4+Nlibau hJ 1he 11DOUDt ofS55,103.53 for laJth illllunmce 1111d rmremml: coatrfbudom paid OD tbe Scbool nlllrict'I behalfby 1he followina State Apn.::iea Gcoqia Dqaaln.W.il1 'EcL i--n Peid to !he Gecqia Depmttoem ufCommunity Heelth Fer Heelth lmurmN:e ofNon-Certified Pea#111Nll 1n the mount orS45,t40.53 OfBce ofTreuury 1111d FllCHl Servica Peid to !he Publir Scbool employcu Redranent Symm Fer Public School F.mploycu R.ethemeut (PSERS) F.mploya't Coet In liar mount ofS9,963.00 Nole I; SIGNIFICANT CQMMITMENl'S The followina is en wlylil ofliamfic:ent oo!flHDcling CODlbUdion orrmovedo,; Qlilb.a:tc..,...nd by the School Dillrict u ofJune 30, 2002.. tiaptfw with fimctina ftlileble: Prpip;t Uwued Fvrnded Oen1tt11 Functina AYNileble frnrn SWr 01/00S-749-007 s2226 Q19.11 S 171,940-19 Tbe HDMJnntf dCll:nl!ed in dlis note ere Dill 1rflected in the amenJ-purpoee fiDHDciel w1ell1 Note 9; CONTINGENT LIAB!LDJf.!i Amounts receival er m:civeble pincipelly &om the Federel p a w .ni -ubject to IIUdit -nd MView b, pNUtor aaenc:ia This could i:auJt in mcpllS for ~aied t,:,the pentDr smc:Y for DY expmditma- which ere die-llowm UDda' ll'ID' tmlli. n,.. Seboo1 Diilric:t blllievm lbe! m:h disellowrm, ifHDy, will ti,, iwowni.d to it- O\'ellll finNDciel position. Npg IQ; BBJ]REMENT PLANS n:>-CBEPS RETIREMENI' SYSTDI OJI' GEORGIA (TRS) TRS PLAN DESCRIPTION S!Jbili!lbdly ell tmchc:n, edminiltredve Hild c:lerk:el pamael emplo,al by locel -cbool di-tricti ere covaal by the Teec:hal Rethemeut Symm ofGecqle (TRS), wbicb is COlt-lbering multiple anJJloF clefi1ed benefit pemioa plen. TRS providu ea .ice retiremeut, ctiwblJity reti1ement md -20- WARREN COUN]Y BOARD OF EQUCAJJON EXHIBIT "D" NOJJ;S JO JJ:IE GENERAkPURPQSE FINANCIAL STA1EMENJ1 JUNE 30, 2002 Nob; to: RfJJREMENI PLANS mrviwn baefllli fbr it, rnernlwn In KCOldmce with Stat-, PUllc Tbc Tccbln llc1irancnt or Sywcm ofGcoqpa illlllCI . . . . . . ltMnd lone f;Dll'iI mdit report MIid I copy c:D be obtained &om the Gaqi Dq&tma1t Audits MIid Ac:coullll. TRS CONTRIBUTIONS REQUIRED AND MADE F.mployca ofthe School Dillrict who re c:ownd by TRS re n:quired by Stide IIIMbllcto COlllribulc 5% oftheir 1P011 cminp to TRS. The Sc:booJ Diltric:t mka IDOlllbly employer c:oatnnutions to TRS t rtr1 doptecl by the TRS Bord ofTnlllCCI in accocdmx:e with Stair lftlttc and a dvilcd by their indqien:lcm 'ICtulry. Tbc required rmploycr c:ontnDUlion ride i 9.24% MIid employer contribuliom for the eum:nt ficI ycr nd the pu et:Un1 two ficI ycr me fbUow: fjpJ)'CI[ 2002 2001 2000 Pcrcadap: Cgpttjb,ttnl 100% 100% 100% Required OrnilMioo s 355,499.38 s ]BB,838.05 s 420,459.99 - 21 - WARftEN CQUNIY IAMP Pf B! f'7'tJJAN ?li EJIA IN MfCE IIHEEJ aea;1AL BEYEM P: BIi) eUEillilXR !BEIi c.tl and c.tl Eq,$ .. AmulllDe I II It. . . . . . . Food l.lABIUTJEI NI> BJtC) EAIIIY U&P"'F8 ClllhOwwmaft Accau'III Pa; +SI Ila Pa;; II ~0mn1 D I redRIRna Pa;; lilw Talll Mr FUNQEAIIJY _, FIDIP I WWW n Farlr..a.Ulai ~- _, Food DarlllldCGlllI SI P1111:I ~ ~111111 u, I la a.lldl TCIIIIFIDI~ T_..lklF andFLnl~ 8CH00L FOOD BERVICE8 WIIERf FUNQ PROQIYlffl 411,mull 111.- 13, 1113.24 11,118.73 1,712.11 eua 1ft:171:R , ___.a:,._r.&:.. 4,423.111 23,117.34 1,111.11 11,7113.311 21,111.21 armez 1,712.11 1.-.a 413,11114.41 0.111 t1IIID 1111! II.Ill :1M:1Zl:R --.at';;;ar1111Plig,. -22- EXIIBIT "'E" FBJEIW.. PROQRAIIB I I 1411,2111.111 A.Ttt.ETIC RN) TOTALS JUfE g PR JLN: 3D. 2lltl 0.00 I 4114,2111.1111 I a,4111.40 1111,11112.27 330.00,.311 I ?19!! 1p I 11,712.11 1ffER 11,3111.12 1.470, p,m I ffl pp -....:IB:..:111P1;11P11. I IIU!ll.71 I 1111111114 47,3111.14 22,113.71 I 1!129111 I 211,410CXI I 2114111 !!Q I 711,4111.71 I 2111,347.10 lll,IOU4 22,113.71 Z:1121!-!l I 121,1211.12 24,411.111 100.11111.41 114,1122.111 1029!'4 34071340 I 11,712.11 I 11,3111.12 1,1113.12 1,470.111 I 0.00 4113.0114 41 41111111103 I :ZIW.00 -21141000 -1,,.111 I g,gg I :211AIDCIJ I 9!II0.24 I 4112.41111~ I 1403ft 3t I g.op I T y ---R!1a111.1l.11Pffl=- -23- WMBEN COONJY IAMP Q- EDI ICATIQN cmnm-w BTtWETOF REVENUES, EXPEfHill3EIAND QtAWFS IN FlN) Ml eMrE8 4 91M PfYfN E BIil YEM ENDED-IN 3ll 2'IR REVEMU a.Finll Fedlralfinll Olwfinll Tall!--... .......... Clnn lqipart ... . ._tlcla "'141cua:ll ll lnllructlDnlll Oan11111Adl1Aillllialka1 wa SchDalAdl1illllla11tw1 57 I .and Opa. ., ~ Pin lludlntTiawpoaMll&wa S.wltw O l w ~ . .. . Faad . . . . Opa. .. RN> MWtPE MY 1 ,_Na Faad .,_.. a..g.111 PwlDII ilar-.tCcwiI T Pwracllalllll S'IJIIII FUND BALANCE ,ME 30 8CHOOL FOOD BB'VICE8 RN) LOIIERY PA0QRAll8 ' ' 33IDIIDD 187,1143.82 172,714.88 PZM ' ' !Z!ll!.11 l:ZZ.Zl4N ' 131,171.111 :r,,141.111 UIU1 I ll7,l&l7 ' ' 1111,111 172.11!,111 ' ' -Ci!"1114.87 II.OD 8112,ffl.13 0.111 1113.114 12211! ' 11! PIJ4 -----9:99-.. 8N naaa Ill . . ~ dll i i 1aa. -lM- EJOBT"F" FEDERAL PROOR1tf5 ATII.ETlC FUN) ME TOTALS mYEABENDJEYPNE 30, am 111D.11111.71 ..,,.lllll P9PP lilllll 21111,11211 Ill 1,QIJl',7111.811 PJ1Zl1 1-111117 210,132.87 1,111111,142.112 1 0PP 1,fflQIUZ 1142,772.111 37,111111. 111 1111.1121.31 U13.211 I _,,,..,, 11,2711.311 2ll,D7I.71 3.13177 Cl.OD Cl.OD 37,1173. 111 37,73.111 .a,e10.33 -18,IIIU7 1174,4411.111 37,MUII 37,111111.18 1111.1121.31 48,M844 3,111111.111 1,2711.311 211,D71.71 R'3Zll4 1.401Jl4,07 -48,D44 IIO 412,401148 --11111,111111.17 32,4112.04 113,717.00 tlll,817A7 == 211,1311.111 1.217,731,19 111','100113 ffl.7112.111 383.04 122.114 2111.211 :f!1d!I o.CII ' -2114IOOO 4i"" ffll 21 -...:S!lili~41111111:1PL -211- w mJmmNIwYmeeMeoZA'I:EBIJIrnn ('HITNa PBOFII BIG IM'llfflR ll!Xl8T 'U" ,,..., 1'11111-- CE +HIM ITAT! FIWICINO AND IIOND MU WJT TDl'ALI PftH HM WT It MC&M .UCILIR1 11 11 I 11 J.llllll&Z ].1 1119 IIIIIIIZ. Lltlll!D awn, 1JMffl 13 ,.,,., I I LZSWP lrtTDEIMl'BNlfCNDY ::erae ep aIi.a..,,........ T_..11 IE RN>nrx ... Finl I WWW p FG'Plaplaollland .... . U.amwd u, I 1'11111 Finl ~ ... ... ...,,,, 171.-.m 171.-.m 1M111P ., ,., I ,., 1,711,11a11 p,ap ].lll-]il 1,.,....13 7.7GAG PT p,ap PT p,ap J.llllll 11 z.zgMiaa 'JMffl 11 1,?PfflS I aw,,, Z,ZSfflP .................. ....,.________ -- ._ JA!MYIDNllOEfflFtIP WEF:CIIfTI tICFIIPTE?I A fNIEINl'Qffii X?JJBNJMMPI cerrINre?FII BNJ JEMMPPEWMM EJDEIT'H' -- - AEVBFH C...l'la ,...R Ejj3 1111 -.d....-...-...~.... - C..-.0.-, 7 .... PJIERTP crarezea Op 1111111111 0 I CT 0111 Talal~Audl.,..._1\-i - d_ - n__1,0F1i 1 -Aaa:lie..._ z ...adOIII.RaaU.. eNJMHIZMY1 9CN) - ...... eeeet 9F0PGIA .,.,.ff 1'9WICIDNm -.nerr mz TOl'ALI Y!Ml!lllED ,IN!ll,IRJ .,._ I .,.,, I mr mm, I an,11aa I 1111,111.11 I mee I IIJIJHI I 1,1D-91.P I Zl&,1111.71 z.,, I 11P I ...., I mm I t1PM1 I I 1,JrT I :fWl1lll I -azyp,z, I I :IIIZIB:H I :fP!W'1 I I ---..,:ua I 71:RWP Lal',111.74 I 1,117,11174 I 11 .,.,.,. -&211718:9 :11111 I 11P I 11P DJID I .........UI I -ffl,ID'IZ, 11P 7ltl19P 11PMI BNJ Ml MINI I . . II I 1,maa I Ill I 1rZ11a11 I 7.7G~ ....... ID . . pa&dpr I . :r,. we AEf fDNIY IOMPAEB!PfflN WETR Ml MRF ltRI [ff,[ME6wI)lC. IEm- - EXIBTT er Ii c..i..ic.o, Fq,i Im IJa ~ n Pl BNlFO!IIY l'wl"SI R .al FaDIIIIIIIIVlca Uta wd UI I Ia hWi Silt TAX!lll'OR 101&1 A.,!.',IB,,,I INFITAX JUtEILPR ,MEll,2QP1 .-.m 22U1U1 a,1a12 a,1a12 411.1117.40 t.11111 ZIHII! l].7117. ZIZJID reme 111 P1 I! -...1T~i11W'1111iT1111- -.e111JM p.pp rm"M 141 . . 111 I 721,DIJOIXJ om om OT ,., e:, --ZM:.1i11111W'11a11111T11. ... nalletDtw310.-a.nalll-ppuaiap;- - - .. -- -- - --- - - - - - - WI IBY'XINIYP?Nll?EBJPIJCII EJOBr.r mmzrncmrJTCEBCVBED e&fEPillEBNGR Si M:NBNlMHIZI Dfffl' EBVIZ RN] YEM FM'ED:IIE ll PP ..,. TOlsl'wm 1"111111 ........ -.............. ..... AA PNEI ~ Pln:lpll k"C I C-~ilaaw-(lnllr!F; Era Bll'MHIZJ&Y1 e 11u11 ~ , 111; aa MU!Ui V TAXEIIRlR P""Eff! CW!. PIR'0II! L0CIIL QPTl0N MMIM ......TOTAL.I YEN'B4H NCILIR' I 111,117.M I I ,nr'M I ..,. 4IIU7I.D I lZWP I 11..-.11 I IZl'P PMll19 I IIUIIUII R"H"IM '' 11DDDDDO 13,l'IDJII 1nrom ll,001.M ZMPTP 1111,IIDD Ill I -.111.eo ?ZMPP ffl,R'l,ID -1111,411.34 11PP.3D MIDDDDD 41U17.8D ZZM'I mnnt.m _DI., 11o.aoa.ao 1-l!P:R mw ..-10 I -112.037 !ZIPIT PPP.II m111 mm I D11111 S.-IDll..pealp,1 ...._ _ _millli.11 -- BNllYPEI EIIIBTT aam - c:.,nic.i--., l'IIIIA.- ; :OT FIB ftPll fJNl RUY '"""" C:.,Q 7 Fllm-lr0Zln 1'11111,._ BIIIEm Finl?! w ua wawd Ui , t 1'11111,._... 1'11111 i:.llf EGBPW 111WrB!la 01111. ~ ... Ri\L ICHDI.MIIF RNJ .,. ,,.. r,,mm AQIIPNP -.n1.n JOTM.B JlN!lllPI :IICIILIRJ 411,171.71 :11.DD.71 - azn.n StTIJl 11R71 ..... 719.D am.ll r,mD:UmI -.n1.n -.n1.n . . ., IYIP BZZID ..,,. IL1Zl1Il tlWV ltlllZI _ _ ID . . llii--niilf.,r11111pm...,_ . _.,_ mnznvwamr.,cOaO=IDaYwIOMwDeewr BewJAmIDwt,::erDEt fD RNYIEYM' BENKEl lDJPME EMaDliZJ fJ NP m..,-,.. nrmceea: AIIIET1I c.i,m1c.i,Fc,rtt ..-mEII l'lnll-farQlaa WDPED5-E HNEPCITAflYrm IEIAPIP AIIIET1I c.i, ml c.i, Ft,, I ~ flnll - farm- cqq=!MJ CIMCZIR WC 1M ti AIIIET1I c.llmlC.-E,,I "Jll8I.ITEII flnll - far 0laa EE:D ::a a AIIIET1I c..11 ... ca., Fqat "Jll8I.ITEII flnll - farm- IPPANCZ !b AIIIET1I c..11 ml ca., F., I LIMLITD flnll -far 0laa 11111.NtCE IWANCI! AYJ,119:1 NPIAI Rf'MrnONI MlllPP I 1ZPT I I mer I ,,.. ,rm I 17700 I Pffl I I I moo I l?PT I F,]f I RP I rim I ltPT I !Pt11 I me ,.. I Z:11l,ll I I I Z:11J,11 I arr I 1:IZl:R I 1:IRB I .= ., I '"" 1111 I I !PT I 11Jfl I 1111 I 1m, I ?RT I 11111 I ll:F I 99 I I l],F I 911 I ea I 21:F a.m I IJ:F 11 W'PBJ';, 10N E EDIND' IAIY! Rllf9AMlPf 'PE MID! AIIIETII c.,n1c.,,._. LIABIJl1!II FwlllltllllllrCllwa IE PW-BNl Allllnl C.,n!C.0-Bi,I "..IABIJl'EII , _ Hllll llr Cllwa PAPEP eecmn BN> AIIIETII c.iin1carF4o: :.warTEII Fwlll Hllll llr 01-. lf'ICOF IIE# AIIIETII c.,n1ca-e,.: .. "..IABIJl'EII Fwlll Hllll llr Cllwa WI JTIDX,....IAIY! EYIYBE IFH 0::51 [ft AIIIETII C., n1 ca" [qat I ..-.nn Pwm HllllllrCllwa EICIBT,_" ......,, IW.ANCE MX1,2lltl NPOAHI [fflf'iDCW IW.ANCI! ... ZZM1 3:fflT IRJZI I IRPt ZffT IRZ! 117:11 JJP:51 I PT I 11NI 9:11 I PT HMI 9:11 JJNR '"" ZWJZ '"" ITff '"" Y1P,]7 trM I IPPtt I :rm ]Adi TIT l&ZP :,, 19:11 I 1am l ZP .., fBW .., :1am: IRJI lmZI 171 -- .,. mNJXeoeeog= BJCMDf m rn:ntm aPERtU HW!IEIINPl:e rne FDlwPYeBeNrlleYPEPE!Ta IC-, rm N P IIXl91',.. . J'71NIX !IQH W?ll1 f\JDIIEE1 5 m:n: 't caAml8.E.T.8C.,, a,. I ,. ..-.mEII Flnll-llrOlln rvnr:nc;; iEE Ars: 't caAml8.E.Ti8c.,, Fett .......-...m_ E.I.I Olln MIMICE IWANCI! AX1111 NPIMII RfPNIMM nMCllDI BM '"" PM '"' M:11 NPllt ma HEit 11l9 911 1139 PT 9:11 1919 . PT ,. 'TS HM caAml8.E.T.8C.,, "SJ, I ,. . . .I..I.A. .M_.JTE.8. O l l n ,., ::mn 7PM &PZJ:11 ,., ZIZNP zrr HGIP IPIN-1- KDGY' B Nll caA.l,8.E.T.8car Btt ,. .......-...m_ E.I.I Olln = mmu P:IIZ-12 il:ZZ!rD 11 IIIZI mdll IIIIS BZZIZI .............., ................. 1'' l'''i 'r' II iII r : i rIi,i,I_J' i,l,!(l!Ii~ 11 f 1r1, 1 I i 1,'11~1.1,1111i1_= r : i .1,,i,1,,1J i 1 i ii,1 1I_I1,,,'91,1,~ I i t! ; ;;; ; 5 i ~-~ I II ia I Ill I I Ill I II ~e;li i- i-I !ii i I ; i-11-; i '~ !ii i I i !~11 iI iIi i !8 ~II ~I I B .I ,w , m NIY IDll q: m r-Mllf lctFIIEOFEREMilb'EICl:EH !'-MW Ill YMP fKED PM 7R PP 8C!Ell&E"1" -------------- .. ..____ Pi .,.., -:r TP19'F_,,., .,,.........,,.w,.,,., . ,,,_,.._ (1) Thl __.....llrlllFaadDIIPP Ftids alJ ......... .._ol,a u-, Cl) C; lll'taldD.ia 17 ,,..__,.,,:_ 3 _, _ _ ntallllllllllalllilldm,._,......._ Pl F; ,..,....,..._ _ _ _OlsFlnlL Ct ._,.. lllwllMadbf'lnl-- ,, " - ' --..1...1..-11... . . . .... ,a. I Eat,1114-11 ,.,.,........ ,..tfFIIIIIDII._M 7 ,11-111 ....... 5 all I ........ a C c:a..r,1 c:a..r, c:a..r,111 ........ Clalli--c:.i,a,,vr Ala ..... TOTAL DIIECT MTRUC'Tl0IW. PROGR.... ---Pt -c.......... 7 Dr I I AU.DTll!NTI D FRE DI-l~-C -f-aFrl a.na1-fl!laWllcmra PDPTIDNMI Ml'A 0Pa\110NI TpTM. I .. --41 114N0ffl I Ill,171.11 I ...,,, 11o.m.aD am.a 111.-.00 7,aJD I 11.111.17 -.oM.711 am.a 11U17 ta.7111l.1111 WMOM 1,uaa 4111.nl.ll ....., 11UD.GD m.111.1111 4111MDD 1amao a,m,pp -.-.11 EN.ffl.04 -1am.a -114.11 715.'III 1,111.IM 40WN 4UG.12 1,t470Z1 -4,1R11 111.1111M ppm a,,m.a _,_lalll.711 MUI? -114,171.11 715.'III 411.111.114 I 1,mnoo I :a.1:a.101.11 I 111M1.. I u,aa.n wrm.oo 17.IIIUIQ 114,111.41 VTP 11.1117.21 RP ,,.,. 17U1:L'III TOTM.la:FOI T?&IR.NJI I Z 711.1D I 1.2111!111 I !11171.111 I :1.1171111 (11 cw...- - - - - - . . . - - - - - - I l l peal PL! ._... ___.,._. -- WAftAEN C0ll(TY BQAAQ OF fl! tc-!JION QENEIW- FUNQ .. A! tel UY INHC EQUCAJJQN PROQRAN tnef' NI ODENI8MP EXpEfQTlfiEB-IYS[JE VEAft EJIEP Ea 2'IR IICHEDULE "II" am. w.NnCCUlly.._.llc:haal Edi...,,. Freeman Elaaat Schaal Cenlal Ollcll CMLIIII PrGQii li) TOTAL (1) Cu.1.alliid ~ - - Flnlapu l.oclll FM! . . . . . . ALLOTIENT8 FROM GEORGIA DEPARTIENT OF EDUCA110N m B.IGIIEQBE PR00RAII 008T8 I 1,3151,111.CXI I 1,7U7,3111- 1,433.1111.IIO 1.1111,3311.04 43.J78,IIO 2 ... 30!! 99 3.31PM373 S..naallltw..........,_.aii:llliiaa. -- SEC110NU COMPLIANCE AND INTERNAL CONTilOL REPORTS DEPARTMENT OF Auorrs AND ACCOUNTS 2S4 Waabiapm SI-. s.w. Saile 214 --M '1 J W. HINTIIN 11111111MD1011 Atlaala. GeOlp 30334 1400 July 25, 2003 HODOlable Sonny Paduc, Governor Mcmben ofthe Gcnaa1 Allembly Members ofthe State Board ofEdlnrioo 111d Superinte11dmt 111d Memben ofthe Wurai County Board of f.dvcaticm REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WID:J GOVERNMENT AUPOJNG STANDARDS Ladies and Gattlemen: We have audited tbr, fiomciel WiCu11 of Wamm County Board of FdllCl!iDll a of 111d for the year ended June JO, 2002, 111d have issued DID' report thacw dated July 25, 2003. This rcport was qmlificd for varioul dcputurcl from pne.ally ICC =pied accounling principles, a identified in the auditor's report on the aenaal-purposc finllncial 11Bk:ment1. We conducted DID'audit in aa:ordancc with auditina llbllldanll acncn,lly 11..:ejA.ed in the United Swm of America and the llbllldanll applicable to financial audi11 c:ontwincd in Oveoox:nt Auditing Sqgt:'nMI, issued by the Compttollcr Omaal of the United Sllltes. CompljPJR As part of obtwhring rcuonable IIIIUl'IIICC about whcthar Wurai County Board of Education's financial 111Cii1Ci!ll &re free ofmteriI millltcmcal, we pafwwed lCIII of ill complincc with c:crlBin provillilllll oflaws, n,gulriona, -.oub&ll and gnm, DOIIICOl'lplimce 'IVith whic:b could 11\'e a direct and mtaial effect on the dctcnnination ofllnancial 11t1ancn1111110U11t1. However, providing an opinion on compliance with those provisiom was aot m objc.:tive ofDID' audit, 111d accordingly, we do not cxprca IUl:b n opinion. The l'Clulll ofDID' tam dilclOlcd m i"stnce ofnoacompliance that is rc:quired to be rq,or1&!d under CkM&1.mcnt AHlitlDI !fllDdrb -ud which is dcl.:ribcd in the ac:.:ompmyina Sc:hc:dule ofFindinp and Qucationcd Com a item FS-7491-02-02. 2002YB-60 1ntgg:1 Cmtrn1Om p;D111ip) Bmonine In plmmina md peafutmina om audit, wt: c:"Nid ,,.., Wmm County Bomd ofEdratiClll'I intaml c:ontrol owr finlncial repo.tiDg in order to dctamine our auditina proceduffs fur the PU1J101e of exi- 111 our opini,on on die ftnenciel -um..euta 111d DIil to iacmde ..,__ on the intmlal COlllrol ove. fiOIIN iii rcportbJa. However, - amd certlh.. u.dt&i involving the inta1lll c:ontml owr finlncial rq,ortina IDII itl openlion dial ~ c:omider to be .q,onable c:ondition Rcpomble ._.... .,.,.tiOIII m. voIve ~ . OOIDIDI t.OOIII< U h i. h o.eolanlia : t o l. l q...p~ l ldefk- ~ . ........ I. D ......_. ._.a_...: . - or ..,mna openlion orthe intaml c:ontn>l overflomcil dlNt, incuj!r1ammt,"'lUld dvaxly ft"m Wmen County Bomd ofEductlon's ability to reconl, i-ve , '1111+1 ize add .epo.t ftmrncil data a COllliltent with -:.dam ofr: ,ltilt di the flDNDCil 141&101JL Rapo,1ab1e c:onditiom me dClcribed in the -=c:ompayiDa Scbeclule ofF'mdiap 111d Q!iooed Coill a itam FS7491-02-02 md FS-7491-02-03. A matail w I n is a condition in which the daip or opcndioa ofone or more ofthe intcnwl c:ontrol CCH/q,clilhdl doe not mluc:e to n:ladw:ly low level the risk dwt 0,:11111enldl :a lilOUiits tlwt would be malierial in .elllion to tbr- fiwril malCmCIID beina uditcd may occur lllll not be clmctcd wilbin a timely peaiod by rmployca in die nmml c:oune or peafixming thei. -ignecl ftlilctiom. Our comidcnlion orthe intcnwl COiilrol owr flDIINil ..,mna would DO( "" , ily dia:lme all ii181ta1 in th,, intai.Wl COiilrol tl+t mipt be rc:portb]e c:onditiom and, a:ordinalY, would not .a: ,ily dia:lote all .q,ortble condition, dwl me llo CXlillicknd to be iilllCi'il A Lr ~ 1 However, we consider -.U ofthe .q,onable c:onditiom clelc:ribed above to be mmrial vnLn , ~ This repcllt ia ;. !ltths1ed _,lely filr the inf"Offlltion and Ille or the mI I omt, ~be.I or the Wmen County Bomd orFcbntion, Peele.al -rcling -am:;ie1 mr ~ tlnauahentitie111111l is not i.10-,W kJ be nt1 bould DOt be ucd by nyoae other than 1hele pecified pm1ie. Rap+ tfully aibmiaed, ~.ctJ W.Hintoa Staie Auditor \;. RWH:ap 2002YB-a> __. lPEJJ W.HIN111N 1111111! ...,,,.,.. DEPARTMENT OF AUDITS AND ACCOUNTS 2S4 Wuldce., Slrml, S.W. S.ile 214 A11wa. Oeiqla 30334 1400 July 25, 2003 Honorable Sonny Perdue, Ovvcmor Memben of the Oenenl,"\ 1 irn'>ly Mecben ofthe State 8oHrd of Feb+ Iii-on 1111d Superintmdent 1111d Memben ofthe Wmrm County 8oHrd ofFcbndcm REPORT ON COMPUANCE W1JJJ REQUIREMENTS APPLICABLE IO EACH MAJOR PROGRAM ANDON INTERNAL CONTROLQYER.COMPUANCEIN ACCORDANCE WIJH 0MB CIRCULAR, A-133 Jadin and Gentlemen: Compljnre:: We have audited the compliance of Wmm. County 8oHrd ofJ:rlnrioa with the typel ofc:ocpJilnce Slippl-"' n:qwe.bt5111 deaibed in the U.S. Offia of Mana,-WHI mtd lh,dget (0MB) Ctn:ular A-133 Co,,,pltac. that an: applicable to cad! ofi t s ~ Feder.d piuifdaDI for the )'al' ended J1111e JO, 2002. Wllfflill County 8oHrd "'Fducmion'I major Federal iiiOiiEDI...., identified in the Smncmy of Auditor's Resullll Section ofthc. a:wcpauyina Schedule ofF'mdinp 1111d Que,rioned Costs. Compliance with the n:quirements of laws, rqpdmllll, CODbaC11 1111d pmm applicable to each of its 1111,jor Federal p1opac,, j1 the ltllpODlibility of Wmrm County 8oHrd of Ecbxarior'I manaaemcnt- Ou. niipui11ibility i1 tt, exp.ea an opinion on Wmrm County 8oHrd ofFd.-tion's compli1111Ce I - ' on our audit. We c:onductcd our audit ofcocplimce inacc:ordancewith auditingll11l11rl., ......,.aJJy M:Cepm.i in the United States ofAmerica; tbta DidanL. .q,plic:able to financiHJ llldi,. comaincd in Qovenvncpt &llitiD& SltJJderdL illlllXI by the CwqMJuller General ofthe United Stara; hDd 0MB Circular A- l 33, Awllu ofStalu, Local ao-rtu, mtd N-Pro/11 Orga,tlzatlo,u. Those llhndmds llld 0MB Circular A-133 n:quin: that we plan hDd perfonn the audit to obtair r 1rxhl,, 1111U11111Ce Hboutwbelhernoncocplilncewitbtbetype1ofcomplilncen:quiae.11CUbi.eft:nedtoHbovedtcouJd hHw: I direct 1111d lllltaiHI effect OD a major FederHI piOjl&D ui:Claffid. An llldit includes euminin& on a tat balis, evidence Hbout the Wanm County 8oHrd of Fdncation'1 complimlce with thOHe n:q1we.11t1ib hDd perforcina IAll:h oda proccdura we co11side.cd re 11 in tbe cin:ucnn,"a We believe that ourllldit provides anu J11blP. !mis for om opinion. Om llldit does not provide a lepJ dctaminalion on WmeD County 8oHrd ofFdncaticm'I complimx:e with tbme rquimnenll. 2002SA-J0 In our opinion. the Wanat County Board ofl:duc:erim complied., in all lDllailil iespectl, .rilh the RqUiraneab ,efea,ed to ahem: thlt me appliclblc to each ofitl .uJc,r FedenJ jXCJliliiii fur the ymr ended JUDe 30, 2002. Jmme! Qmtrnt Oyp- Cmmli,e; The IDlllllarmmt or Wllll'm County Boanl of Echarerion ii ,tia,JOOlible for Cltablilhing and fflfjnhriai,. -dm:dve iDtaml CODtrol owr c:omplim with n,qliilaDtilli of laWI, "'IPdmiom, c:o.di&II and gmm applicable to FedenJ jXCJIIIUII. In PllnDioa and paf.aiilllii ulD' audit, we c:onsidcred Wmm County Boanl ofl:duc:eriOi'"' intaDll c:oaliOI OVff c,. +1111liance withMqUirrmmla that could haw a direct lild mataill eft'cet OD a ~ Fedaal jXCJIIIDl i4 Older to detamine our auditina pnr edura for die jXiipDle orexp 01 our opinion on c:ornplimce .:id to tat lild report m intaml c:ontrol over complianc:e in accanllnce with 0MB Circular A-133. We nmd c:atain ii11tbn involving ti,,, internal c:ou1iol uVCr oomplimc:e 1111d itl ope.ation that we CODSiderto be .eportable conditiom. Reportable c:onditiolll involve maltal c:onriD& to ourlllenlion nilming to lipificnt r"mcimciel io the delip or opention oftbc hda,al c:ontrol over comp1iance that, in our judgment, ooulcl advenely aflec:t the Wlridl County Boanl of FdnCl!ion"- ability to ldminillcra ~or Federll pqp:am in a.cout-..:e wi1b applicable "=Q11iraomt1 oflaws. ..,,leriom, COidl'Ktl a:id gmm. Reportable c:oaditiolll me delcribed in1bl. wwwqan,ing Schedule ofFinding, and Que,ti-ncl Coltl a itllms FA-7491--02-01 and FA-7491--02--02. A mataill weaknell ii a c:oadition in which d.- :1 siw, "' opaatiuo of me or more ofthe intanal control o+opoaents does DOt reduce to a relatively low level ofrilk that noncamplimc:e ~th the applicable RqUimncn1I oflwl, regnlmi...., WDti&II and gmm that would be mmrial in .elation to a ~ o r Federll jXCJll&.D beiq audited may occur lild not be dete.:ted wi1bin a timely period by employa=s in the nonnal coune ofperfonnina their 'IP'f'd fimc:tiom Our COl1lidmdion ofthe inlemal c:ontrol ove. complimc:e would not MC ily ctilClor-U ma11m inthe ID1cmal c:onliOI that might b e ~ c:onditiom and, accordingly, would DOI nee 1it), diwclcw: U .q,ortablc c:onditiom that lie allO coasiclcnd ID be maraial .~w'z I Ii ffoweva', - believe DODe of the fflllOl1libk conclitions ck:lcribed ahem: ii a matmal vw'z This report is intcndc,d aolely for the ~ i o n ad 111e of the n+ &neut. membcn of the Wamn County Boanl ofFd1-:w1ion, FedenJ awarcfiDg lpDCia w' F dc...,.11 mtilies and is not intaided to be and IM'Jld DDt be u.i by qone other drm tbele apecified panieL -- w_~..tlJ; :_ lpc:C:tfW.l:y lllbmitted, RWH:BP 200lSA-30 SECnONm AUDrraE'S RESPONSE TO PRIOR YEAR PINDINOS AND QUESTIONED COSTS WARREN COUNTY BOARD Of EPUGAJJON AUJJ 'i\ BFSPQNSE SUMMARY SOJEPULE OF PRIOR VEAR FINDJNGS AND QUESTIONED COSTS YEAR, ENQFD JUNE 30. 2002 PRIOR VEAR FJNANCJAL STATEMENT FINDJNQS AND OUESDPNEP COSTS nNDING CONTROL NUMBER AND STA11JS 7491-93-03 FS-7491-98-01 FS-7491-00-02 FS-7491-00-04 FS-7491-01-01 FS-7491-01-02 FS-7491-01-03 FS-7491-0l-o4 FS-7491-01-05 Prmoully Repmtal Com:cdve Action Implen.eubid Further Action Not Wm,ldlll5d Previoully Reported Corrective Action Implcrnentcd Further Action Not Wm,auted Umaolved - Sec Comd:ive ActiowRclpomcl Prmolllly Repmtal Comdi.ve Aclion Iillplanc.orA Putillly Raolved- Sec Com:ctive ~ Ulll'CIOlved - Sec Correc:tive ~ Umaolved - See Corrective ~ CORRECl'IVE ACl'IONIRESPONSES BUDOET PREPARATION/EXECUTION Deficit Flllld Balance Finding Conlml Number: FS-7491-01-01 We COIIClii' with dlil flmffna All cfl'ortl are beina made m couect the dcfic:it bllmra CASH AND CASH EQUIVALENJ'S GENERAL LEOOER Inadequlle lntrmal Control Procedum F"mding Control Number: FS-7491-01-03 We qree with finding. We arc t.yina very hard to keep cvaythina in timely mnnlll'. With oae pmon l"ClpOllliblc fiJr II accountin& payroll, and various tak, it is IOIDeli.ncl bard to lly up to dtc. EMPLOYEE COMPENSATION Payroll Rcportina Amount: $8,404.21 F"mdiq Control Number: FS-749I-01-o4 W~ CDIICUi' with findiq. Beus doc:umclllmoa is bcina upl. This lhouJd help CDiiect lhc p.ublmn. I - . . - - - - - - - - - - - - - - - - - - - ------- - WARREN COUNTY BOARD OF EDUCATION A\MIJW!! BFSPQNSE SUMMARY SCffBPULE Of PRIOR YEAR F1NDlNGS AND OUF.S]]ONED COSTS YEAR ENDED JUNE 30, 2002 PRIOR YEAR FINANQAL STATEMENT FINDINGS AND OUF,s:IJONED COSTS CORRECTIVE AcnON/RUPONSES GENERAL FIXFl> ASSETS Failure to Mlirnwio Oenenl F'IXCd Allell Ac:cown Group flndina Coa1rol Number: FS-7491-01-05 We . - with fioctioa Thil ii requirmlenl: 1hlt will take effect June 30, 2004. PRIOR YEAR FEDERAL AWARD FINDINGS AND QUBSllQNEP COSTS J'INDING CONTROL NUMBER AND STATUS FA-7491-00-01 FA-7491-00-02 FA-7491-00-03 FA-7491-00-04 FA-7491-01-01 FA-7491-01-02 FA-7491-01-03 FA-7491-01-04 Prmoully Repomd Comclive Ac:don lmplememd Prmoully Repoiltd Comclive Action Implenv:ttrd PrmoullyLponedComcdwActionlmplemented Umaolved - See Comcdve AclioalRapoDlel Partially Rao1ved See Comdiw/Action RnponPI Previously Repmltd Comclive Adioo lmplen.euttd Umaolved - See Comclive Ac:tion/Rapomel Umaolwd - See Com,cdw, Aclion/Rapollle CORRECTIVE AcnON/RESPONSES SPECIAL TuS IS AND PROVISIONS iDaqulle bmoa1 Control Procedures Fiodioa Collllol Number: FA-7491-00-04 We. -wilb -,odioa Forfilcal year 2003, mwpeu10Docl have bee.. emplo,cd IDd oew procedure,t impa..elled Ead:l year a liped/relun, RC:e is now reqnewltd AC11VITIES ALLOWEDIUNALLOWED ALLOWABLE COSTS/COST PRINCIPLES CASH MANAGEMENT SPECIAL ThSI SAND PROVISIONS lmdequm lDlanll Control Proced,..... Fiodio& Control Number: FA-7491-01-01 We qree ,wh fiodq Forfilcal year 2003, oewpenoaocl IDd p...:edura have been pm io plai:e for all S1m IDd fedeml amtt,. -2- WARREN CQutITX BOARD Of EDUCATION AWi !f.1:.15 BfSPQNSE SUMMARV SCHEPU!E OF PRIOR VEAR FINmNGS AND OUFSI10NED COSTS VEAR ENDED JUNE 30, 2002 PRIOR YEAR fEPBML AWARD FINDINGS AND OUfSDONED COSTS CORREC11VE ACTION/RESl'ONSl'.S PROGRAM INCOME lmdcqulfe IDlanal Control Pmcedlm F"mdina Control Number: FA-7491-01--03 We aar-=e with findina. For filcal ymr 2003, new per-u111cl and new procedura in in place. F.ach hmchrocJa, aw r -aka 1be depolit dily. SPECIAL TESTS AND PROVISlONS halequlfe lntaml Comull Findina Control Number: FA-7491-01-04 We ara: with findins For fic:a1 yar 2003, mw palOiiiii:l .md pr, ..:edurel in in place. A lipm certified naip ;_ now mm. -3- SECTION IV FINDINGS AND QUBS110NED COS IS WARREN COUNTY BOARD OF EDUCATION SCHHPULB OF FINDINGS AND OUF,SJ]ONED COSTS VEAR ENDED JUNE 30, 2002 I SUMMAR.Y OF AUDITQR'S BF,SW,TS 1. IYPe ofBmon Innt on ttac Y"Pl"friel s,,,mau, The audhor'I opinion cm lbe Wmai County Board ofFAuc::edcm'a financvd M!M1me111,.. ..:commna qualified for various deputura &om amarall) accepted principles. 2. BcPPdlble Qpyljtjggp in lmma,J f:pggrl Pisbnl by the AKllt ?Cthc firmriel S!PIPIMMI The audit RpOrt for the Wurm County Board ofF.ducltion dirkwd fll!ID'iI id11n1e-rt RpOrtbJe c:ondltions relted 1D the following c:oatrol c:reaorics. Cab IDd Cab Equivlcn1s ~les/Receipls GennaJ F'ixcd Aads ~litiaslDilbuncmen Oenen1 Lrlll'IF All oflbe reportblc coaditions described hove re c:onsiclm:d 1D be mmiI --uh II~ 3. N.t--1amrfi1JP MmnieJ SP tbr fiDl'riel Sterrwu, The udit of 1he Wrrm County Board of Ecbrrioa diwclosed one hw11* or DDIICOiiiildinc:c: d = lied IDllaiI 1D the finnciMI idlkiJMiiill This DCllltODq,lilDce ill\'olved lbe Beach &dlure to record 1he Oeoqi Stte Fil'.ffll aad Ir i lhwrt Commiwim '111d lbe SpeciI Pmpoe Loc:I Oplicm Sles Tu clivilies in the Board' Filllncial S111n10111 Balh ofdlllle ctivitie when: m:oldcd lbrouab udit enttia .mil1he finlll:ia,1 id11H1ow.-. pr Jtm in this rapcJrt, re not mmitly ruiMled. 4. 8CPPdlblo C-mc!itiqpp in lmmJel Comrpl Pm: Major Ppp111w m.- The udit RpOrt for 1he Wnen Ccwlldy Board ofP4::li--t diwcloaed repartb]e conditiam in iDtaml CODIJUI Ova" piqpw for the following comp)iDce n=quin1w,ts Eligl11ility Specil TCIII IDd Proviion Ncme ofthe rcpc,r1lble c:onditiomdewcrlbed bove re-01idcml to be lllllail wakncaes. 5. Jype ofBmon Irr! OD Cgmpljpp; fQr Maigr PrtHIIOW The uditor's apinicm cm 1he Wmn Counly Board l"fEcbl::MII._ ~ a,, c:ompliDce vti1h n=quitn,litilll .pplic::ble to IIIIQ'- IIIOiPiiilil w unqualified. 6. AKllt fil"!ilWI Rmuin;d IP be Bntrtel lzr Scrrioo ,511)(') ofOMB finaIn A-133 The Wurm Counly Board or Ecbi::!icm' udit dilCkwd audit findinp required ta be repcllted by IIClian .510() ofOMB Clrculr A-133. 'J"lae udit ftndlnp re iDcluded in aecdon IV aftbis report. -I- WARREN COUNTY BOARD OF EDUCATION SCUJIDULE OF FINDINGS AND OUF.STIONED COSTS YEAR ENDBD JUNE 30, 2002 I SUMMARY OF AUDITOR'S BfsSULTS 7. MaiqrPu@ete Fcdmlll awmll audited ~OI piuiilllDl anl - foUowl: 10.553 Food ad Nulliliuo Proarmn- Food Scrvic:a- School llnwkfnl ~iiil 10.555 Food ad Nulri1ioa. Progrm11 - Food Scnica- Narimvil St:h.d Lunch Plvgiiiil 14.010 Blmorn111 am' Scc:oockryEdoc:lticm ~-TIiie 1-0nmlltol..oc:al &hwwltI I. lYPe"A PJ@@1DpllarD1whtk' Tbe dollar 11:aubuld for type "A piuiiiiili WII $300,000.00. 9. Low Bi+ belbs Tbe Wurm County Board of'Fcb-:afion did i1Dt qualify a a low rilk IUdltce.,. de6ood by Section .530 of'OMB Cm:ular A-133. II FINANCIAL STATEMENT FINDINGS AND OUF,STIONED COSTS BUDGET PREPARATION/EXECUl'ION Doficit Fund Belmce Noamm:rill )11,womplilllCO Rciwal From Prior Ym Fmdins Coatrol Number: FS-7491-02-01 At Jw 30, 2002, Ibo liabllitlel ad ftmi:I bllmc:es ew:ceedod .-ta available f'orthe Athletic FIDI by $25,480.00. O.C.O.A. 20-2-67 (b) aequha that Ibo Superii11mdmt IIUbmit to the Ocoqia Depub,Nid #Fcb-:erim l"Jlh a 11 iip'IM to thia conditiOl1 ad a correcti'1nplialll:e Finclma Control Number: FS-7491-02-02 Tlr- Sc:boo11liltric:t'l fllilure to f'ollow ctmpta 7 of'the fiPIDGiel MvneW fur Qcgqja !ml UgiJI of ,A4lDjpj,ntjnp (FMOWA) raultal in the f'oUawina deftciencios in the aenen) lcdpr p:ew ~~ -2- WARREN COUNJY BOARD OF EDUCATION SfUBPULH OF FINDINGS AND OUF,STIONEQ COSTS Y2AR ENDFD JUNE 30, 2002 D FINANCIAL STATEMENT FINDINGS AND OUF,STIONED COSTS CASH AND CASH EQUIVALENTS REVENUESIRECEIVABLESJRECFJPTS EXPENDDlJRmllLL~UllESJ'llISBURSEMENTS GENERAL LEDGER Failun: to Record OSFIC and SPLOST Activity Reportable Condition - Mlllaial Weknen Mlllaial Nor-v-nplilDc:e F'mdlna Ccmtrol Number. FS-7491-02-02 (I) f:.xpmdiblP'I of the 1999 bond iaue project were not ~ in the School Dislric:t'1 Capital Project Fund pnenl lcdaer u requin,d by amer.dly accepted ICCOUldina pmciples An audit lltj1!1bDart WU DCC yto m:ordexpmditura of$561,755.72 in the Gcaqia State J:l!WDCina 1111111 b.. 41104 C'-GIIIJllillloo Plojed No. OIIOOS-749-007. (2) Th:: i:-cceeds (Revalues) of the Geoqia State Finmcina and Im- 4oNCUt Commission Projcd No. OIIOOS-749417 wae not rec:Gidcd in 1D" Sc:bool Oislric:t's Clpitl1 Project Fund aeoe,wl ledllS' requiml by pnerally ., l)d eccanntina principles. An audit ~ w m ,y to recard revmue ofS901,610.15 in the Clpitl1 Projec:tlOSFICFund. (3) Expmditura of the 1999 bond issue were not rmordcd in lhe School Dislricl'I Debt Savic:e Fund aeoe,111 lodp a rt:qllircd by pnaally 111:cepmd accountinaprinciples. An audit adjuiilow,.,t w r.e. ry w record expeadituraof$224,193.75 in the Debi Semce Fund. (4) Th:: pPIKee:I (bvmu-.) ofthe Special Purpose Loclll Oplion Siles Tu. pojcct-DDt n:carded in the School Dillrict'I Debt Semce Fund pnenl ledp required by poaally.,. cped ecrmmting principlcL An audit aljo4owwt.,.. ncc N)' '> rmord rcvawc ofS102,148.82 in the Debt Semce Fund. a These c:oadidrm oc:cum,cl becmlPI +I ilCill ...llirned not to be awma Ihm dae IICliviti-. hDuld be rrmnled in the Sc:h.nl Dillric:n acrllnl ledger. Appraprim ectioll mild be taken by the School Dillrict to alablilh ICCOllllliua c:ontroll and IX'ech..es to erdllie Ihm all flNDCial a,:tivity ofthe School DillJic:t ia, popaiy rrmnled in the ameral lcdaer required. -3- WARREN COUNTY BOARD OF EDUCATION SCBBPUL6 OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE lQ. 20Q2 n FINANCW, STATEMENf FINDINGS AND OUF,S110NED COSTS OENERAL FIXED ASSETS Failure to Maintain Oenaal Fixed Alllltl Aa:ount Oroup Reportable Condition- Mataial Wcs'z Rep ltd From Prior Yem F"mdina Colllrol Number: FS-7491-02-03 The Wurm County Board of Educ:arion did nat nwiDIRio 11 ~ Gcnmal Filmd Allm Aa:ount Group within the fonm1 accountina aecmdl miumd by a-nlJy accepeel :'C'O'artiD8 principleL Tim condition raalill in 1he gmcnl-purpo1e fbw1:ild PMIMW!II uftbe School Diltric:t beina inc:omplcu md not in ac:cordMDCe wilh amcnlly accejb-1 .,...mrina princlple Approprlm IClion wbould be 1akm by 1he School Ditric:t to eillbllwh accouatiq COll.lrol 111d pueedurn to povide fbrmai111al"'ll ofa Oenerlll Fbuwl A la Amud 0raup. 'l1Be Rlblcti ry rec:mdubanld include 1111 ilheuluiy of Imel. buildlnp wl equipnent owned by the Scl!ool Diltric:t md wbould include. but may not be limited to, dMle acquired, ac:quiailiOD COil, em.,illed replranenl COil, loc:arion md dec:riplion. DetailNI -ct- wbou1d be 1111huined ofall additions md deletion 101he Oencnl Fixed A11m Account Oroup. m FEDERAL AWARD F1NDINQS AND OUES]]ONED COSTS lnedrq,..,, F.UGmUIJ'l'Y Jnta:uI Conlrol Pw edwa Reportable Condition U.S. DejJiilliW ofEduc:arim Throuah Oecqia Depalwtilt ofEdac:arion F"mding Colllrol Number: FA-7491-02-01 The School Dillric:t WU nnNe IQ povide doamw4aliuD to Ript,Oft the lloc:arion 'lf fund to a eliaible wc:borl ttendnre ~ md IChooll for tt,., E1mo,1my Secondaay FchiCHlioo a- Title 1-Grmdwto LoclEductinml Apnc:iel ProS11111(CFDA 84.010). Atte l@,i&il G ofOMBCin:ulr A-102 M1ipa1Hle, t1IHI finlnciI aeconlw. Rillfl*IDiidoc:umcnll, Mwdc:I rcconlsl'I all oda,ecmdl palineut 10 a araot whll be nllaincd fbr a pmiocl ofdne yan. Thi c:ooclldon wa a rault of rne.rowil'I liihn to implrmeut imenill COlllrOll fbr monitorina complinre with Fedenl pldeli:w. The School Dlllric:t wboold reviewlhe Fedenl compliance puredu.cs in plce, dewian pui:edwa wbich would a,bnc,,; wuuiluliua compJinre with Fedenl pidelincw-' implement poper intmaa1 COlllloll relHlive to 1he above Fedenl complinre rc!i..;.rmeut 10 iillena,ben the inlemal conlml over Fcdenl poawos- -4- WARREN COUNTY BOARD Of EPUfAJ10N 8CHEPUI OF FINDINQS AND QUF,SDQNED COSTS YEM ENDED JUNE 30. 2002 ID ffiDEML AWARD FINDINGS AND OUESJJONED COS IS SPECIAL TF.STS AND PROVISIONS lnldequlle IDtaml Control Proced111ea Rcpor1able Condition Repealed From Prior Yem U. S. Depmtmeut .nFcbnrion Tbrouab Oeoqia Depmb:Deu1 ofFdoralion F"mding Control Number: FA-7491-02-02 A rev1ew or the pmm ICbool invitmom tbr pmicipadon in the E1eoo1111,. ..., Se. -HM1y Fdraricm Act - TIiie VI - Clm Size Rmoc:1ion Grant (CFDA 14.340) ad Enro1111y ad Secn,mry ficbw:lim Act- lide 1-0nmll lo Loc:.l Fd1M:alinuI Apucies Prujliin (CFDA 14.010) indicated 1ht 11 priwte ICbooll ln Wmen County were not invilm r.. pmlici....., :n the plruriD& developmmt ad NJMDinrion or 1hele putL 11' cklirion, II childra> aeumna priwte ICbooll wa-c not inc:ludcd in the Elemen111y 111d Sccu..dar Fcb71ioa Act - lide I - 0mm lo LocI FcblCllionI AaaiiCiCI Pruiiau -1 Elerro1bi1,- and Secandry Fcb71:ioo Act-Tide VI-Cl-a Sis Ded1rti"D. Grlllt prli-:alinu. p C 1'bil crwi!litinD. w I l'flUlt er IDllllpi-eut'li failure lo implemeat iDlemI c:oalroll fix moailulina compliMDCe wilb Fedel! &'PkWirn ThD Sc:bool Di1ric1 lhould rmew the FederI c:omplince pucedurm in pm. deip pu,cedura which would ailw-e moai1u1ina c:omplilnce wilh Fedenl pideliue aat inqJeu-mt pupr hdii:ml wmauL. ,elatiw1o the bave Fedenl complim-:e n,quirrmmt t.. lhowtben the iDlemI c:oalrol owr Fedenl pojpllwL -5-