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 WARE COUNTY BOARD or EDUCATION - TABLE m CONTrN rs - 
 
SECTION I 
 
rrNANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPOR1 ON GENERAL-PURPOSE ~ I"IANCIAL Sl ATEMENTS AND SUPPLEMENTARY INFORMATION SCIIEDULE OF EXPENDITURES OF FEDERAL A WARDS 
 
EXHIBITS 
 
GENERAL-PURPOSE FINANCIAL Sl ATEMENTS 
 
COMBINI:.IJ STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES. EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMEN r AL FUND TYPES 
 
4 
 
C 
 
COMBINED STATEMENT OF REVENUES. EXPENDITURI:.S AND 
 
CHANGES IN FUND BALANCES - BUIJGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE rUNDS 
 
7 
 
D 
 
STATEMENT OF REVENUES. EXPENSES AND 
 
CHANGES IN FUND BALANCES 
 
FIDUCIARY FUND TYPE - NON EXPENDABLE TRUST FUND 
 
R 
 
I:. 
 
STATEMENT OF CASH FLOWS 
 
FIDUCIARY FUND TYPE - NON EXPENDABLE TRUST FUND 
 
9 
 
I' NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEN rs 
 
10 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE rUND 
 
G 
 
COMBINING BALANCE SHEET 
 
24 
 
H 
 
COMBINING STATEMEN1 OF REVENUES. EXPENIJITURES 
 
ANIJ CHANGES IN FUND BALANCES 
 
26 
 
CAPITAL PROJECTS FUND 
 
I 
 
COMBINING BALANCE SHEE r 
 
28 
 
J 
 
COMBINING STATEMENT or REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
30 
 
IJI:.BT SERVICE FUND 
 
K 
 
COMBINING BALANCE SHEET 
 
L 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCE~ 
 
33 
 
 WARE COUNTY BOARD OF EDUCATION -1 ABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL ~INANCIAL INFORMATION 
 
I:XHIBITS 
 
COMBINING STATEMENTS 
 
FIDUCIARY fUND TYPES 
 
M 
 
COMBINING BALANCE SHEET 
 
34 
 
N 
 
COMBINING STATEMENT OF CHANGES IN ASSfTS AND LIABILITIES 
 
AGENCY FUNDS 
 
35 
 
SCHEDULES 
 
I SCHFDULE OF EXPENDITURES OF FEDERAL AWARDS 
 
36 
 
2 SCHEDULE OF STATE RfVENUE 
 
38 
 
3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
 
40 
 
ALLOTMENTS AND EXPENDITURES 
 
GENERAL fUND - QUALITY BASIC CDI ,CATlON PROGRAMS (QBE) 
 
4 
 
BY PROGRAM 
 
42 
 
5 
 
BY SITE 
 
43 
 
SECTION" 
COMPLIANCE AND INl ERNAL CONTROL REPORTS 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER fINANCIAL REPORTING BASED ON AN AUDIT Of FINANCIAL STA TEMENTS PERFORMED IN ACCORDANCI:. WITH GOVERNMI!~IT AUDI1ING STANDARDS 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCL WITH OMB CIRCULAR A-133 
 
SECTION III AUDII [I:'S RESPONSE TO PRIOR YFAR FII\OINGS AND QlJES nONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 WARE COUNTY BOARD OF EDUCATION 
- rABLE m CONTENTS - 
SECTION IV FrNDiNGS AND QUESTIONED COST~ SCHFDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 RIJ"o,l I I W. 111:-0101\ 
STAT[ AljI)lIOl-l 
1~r,4\r~c.;:;,'1,4 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
2~4 WJ ... hmgtnn '\lrCCI S W SUIlC 214 ALI,lnl,l. Gellrgl.1 111314-X41 HI 
June 23. 2003 
 
Honorable Sonny Perdue, Governor Members of the General Assembly Member;, of thc State Board of Educalton 
and Supenntendent and Members of the Ware County Hoard of Education 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE rINANCIAL SIATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDU LE OF EXPENDITURES OF FEDERAL AWARDS 
Ladles and Gentlemen 
We have audited the accompanymg general-purpose finanCial statements ofthe Ware County Board llf Education, as of and for the year ended June 30, 2002, as listed m the table of contents These gencral-purpose finanCial statemcnts are the re~ponslbllity of the Ware County Board of EducatIOn's management Our responSibility I, to express an opmlon on these general-purpose finanCial statement~ ba~ed on our audit 
Except as dl~eus,ed m the followmg paragraph, we conducted our audit m accordance With audltmg standards generally accepted in the Umted States of Amenca and the ,iandards applicable to finanCIal audits eontamed m Government Audltmg Standards, Issued by the Comptroller General of the Umted States Those standards requm: that we plan and perform the audit to obtam reasonable a,surance about whether the financial statements arc free of matenal mIsstatement An audit mclude~ exammmg, on a te~t baSIS, evidence supportmg the amounts and disclosures m the financial ~tatements An audit abo mcludes assessmg the accountmg pnnelples used and slgmficant estlmate~ made by management. as well a; evaluatmg the overall financial statement pre~entatlon We believe that our audit proVides a reasonable basi' for our opmlon 
We did not observe the takmg of either the Federal donated commodities mventory or purchased foods mventory at June 30, 2002, nor could we ~altsfy ourselves as to the accuracy of the amount, stated a., mventone, through alternative procedures 
 
2002ARL-13 
 
 As described In the notes to thc general-purposc financial statemcnts. the Board of Educallon's financial statements have been prepared USing certam accounting pniCtlces and pohcies which. in our OpinIOn, vary In some respects from generally accepted accounting pnnclples These vanances are de~cnbed as follows 
 The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and eqUIpment owned by the Board of EducatIOn whIch should be Included to confonn to generally accepted accounting pnnclples 
 School actiVity accounts maintained at the indivIdual schools are not Included In the general-purpose financial ~tatements 10 confonn to generally accepted accounting principles, these accounts should be Included In the general-purpose financial statements 
 The Board of EducatIOn did not recognize as expenditures, In the year ended June 30. 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual servlce~ completed pnor to June 30. 2002 Also funds received. ~ubsequent to June 30, 2002. from the Georgia Department of EducatIOn for the State'~ share of these unrecorded salane~ and related benefits were not recorded as revenue In the year under review Conversely. the similar expenditures and related revenues for contractual services completed pnor to June 30. 2001, were Improperly recorded In the year ended June 30, 2002 To confonn to generally accepted accountmg pnnclples. revenues should be recorded when available and measurable and expenditures should be recorded when Incurred. rather than when fund~ are received or 
dlsbu~d 
'I he aggregate effects on the general-purpose financial statements of these varIances or OmISSIOnS have not been detennIned, but are beheved to be matenal 
In our OpiniOn, except for the effects of such adjustments, If any, on the Special Revenue Fund, ~ might have been detennIned to be necessary had we been able to satisfY ourselves as to the accuracy of the food service Inventones a~ dlscu~~d In the third paragraph, and except for the cffects on the general-purpose financial statement~ of the matters referred to In the precedmg paragraph. the general-purpose tinanclal statements referred to above present faIrly, In all matenal respects, the financial positIOn of the Ware County Board of EducatIOn as ofJune 30. 2002. and the results of ItS operallons and the cash flows of Its nonexpendable trust fund for the year then ended, In eonfonnlty with accounting pnnclples generally accepted in the Umted States of Amenca, 
In accordance with Goverrunent Auditing Standards. we havc also I~sued our report dated June 23. 2003. on our consideration of the Ware County Board of EducatIOn's Internal control over financIal reporting and our tests of ItS comphance With certaIn provisions of laws, reguJatlons, contracts and grants That report IS an mtegral part of an audIt perfonncd In accordance with Government Auditing Standards and shouJd be read In cOnjunctIOn With thIS report In consldenng the results of our audit 
2002ARL-13 
 
 Our audit was perfonned for the purpose of fonnIng an opinion on the general-purpose financial statements of the Ware County Board of EducatIOn taken as a whole The accompanYing combining ~tatements (Exhibits G through N) and the finanCial schedules (Schedules I through 5). which Includes the Schedule of Expenditures ofFedeml Awards as reqUIred by U S Office of Management and Budget Circular A-I33. Audlls olStates. Local Governments and Non-Profit OrgamzlltlOm. arc presented for purpo~s of additIOnal analysIs and are not a reqUIred part of the general-purpose finanCial statements Such InfOnnalIOn has been subjected to thc auditing procedures applIed In the audit of the general-purpose finanCial statements and In our OpinIOn, except for the cffect of adjustments, If any, on the SpeCial Revenue Fund. as might have been detennIned to be nccessary had we been able to sallsfy ourselves a~ to the accuracy of the food servIce Inventones a~ discusscd In the third paragraph, and except for the effects of the matters referred to In the fourth paragraph. such InfOnnalIOn IS fairly stated, In all matenal respects. In relallon to the general-purpo~ financial statcments taken as a whole 
 
A copy oflhls report ha~ been filed as a pennanent record In the office ofthe State Auditor and made available to the press of the State. as provided for by OffiCIal Code ofGeorgia Annotated SectIOn 506-24 
 
Respectfully ~ubmmed. 
 
~ 
 
W.~ 
 
R sell W Hinton State Auditor 
 
RWHas 2002ARL-13 
 
 WARE COUNTY BOARD OF EDlJCATlON 
 
 WARE COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL fUNP TYpES AND ACCOUNT GROup JUNE 30 2002 
 
~ Cash .00 Cash EQ1.nYIIhmt!o 
Investments 
Investment! Held by Trustee 
Accounts ReceNabie 
Inventonos Food Doneted Commodrues Purcl'\lsed Food 
Amount Available In Debt 5eMCe Fund 
Amount to be PrcMded In FIJtLa'e Years for Paymen1 of Bond Debt Capltal Lene Agreements 
Total Asset! 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 1486 996 as $ 
 
11896013 $ 
 
57956351 
 
2059,32384 
 
53757916 
 
1810141618 
 
595894 69 
 
84358917 
 
858,84988 
 
se 603 55 S1 921 76 
 
 
 
4 114211558 $ 
 
11608165377 $ 
 
19153982957 
 
UABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable SaIane5 Payable Expired Grant ~lal'lC88 Payable Contracts Pa)'8b1e RetIIlnages Payabkt Deferred Revenue Funds Held for Others 
Caplllli LeaH Agreements General Obligation Bondi Payable 
TotalL&abtbbes 
FUND EQUITY 
Fund B8iances 
R_ 
for Bus Reptaalment Funds For Debt 5eNa For EIlCio'Mnen1 Corpus For Inventol1e5 
Food Donated CommoddJes Pun:::haaed Food 
For PLKpose at Bond ruue 
For $PLOST ProjeCtS For Stale Capital Outl8y Pfo)ects U.......... DesIgnated for $elflnsurance Undosognoted 
Total Fund Eqooy 
 
$ 
 
262,88961 $ 
 
17493291 $ 126978524 
 
17856026 
 
595738 90 
 
571745 
 
423,599 05 
 
208 066 55 
 
8706 90 
 
$ 
 
 439,441987 
 
78509618 $ 
 
190145084 
 
$ 
 
41).4 364 09 
 
$ 
 
56 603 55 
 
5192176 
 
$ 896791332 
 
7369 092 58 
 
51954 09 3,246,247 53 
$ 3,702,56571 $ 
 
71503230 
 
1 281,3n 83 
 
82355781 $ 17838,37873 
 
Total Ll8bIJltJes al'ld fund Equrty 
 
$ 
 
n 4114211558 $ 
 
1608 853 1 
 
$ 191539829 57 
 
The notes to the genera~ finaJ1Ci8lll1atBments are an Integral pert of thiS 5tatement 2- 
 
 DEBT SERVICE 
FUND 
 
FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS 
 
S 
 
94237143 S 
 
760 16 
 
3529 826 18 
 
 223 50 
 
21852 
 
5250 00 
 
ACCOUNT GROUP 
GENERAL LONG-TERM 
DEBT 
 
TOTALS 
 
(Memorandum Only) 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
S 312865208 S 398984716 
 
204 228 145 3B 
 
183504 382 61 
 
422350 
 
4138 07 
 
230360246 
 
2108 453 38 
 
S 4472,041613 
 
56 603 55 51 921 76 
04 472 41613 
 
5270823 304 735 09 
381154842 
 
22 432,583 e7 0405,096 18 
 
22,432,583 e7 405,096 18 
 
13108 45158 S3S 386 58 
 
S 4472 418 13 S 
 
10,233 88 S 27,310,096 16 S 57,083244 87 S 39 979,45913 
 
S 3 3n 20588 
 
s 170760776 
 
381,50243 
 
n228916 
 
7928904 76 
 
5717 045 
 
132,9787e 
 
423 599 05 
 
29896891 
 
208 088 55 
 
126 0458 97 
 
8706 90 
 
21 59391 
 
S 
 
596713 
 
596713 
 
553370 
 
S 
 
405098 16 
 
040509616 
 
535,386 58 
 
2e 905 000 00 
 
26 905 000 00 
 
18920,000 00 
 
S 
 
598713 S 27,310,096 1e S 30,404206016 S 22 572 52172 
 
S 4472,041613 S 
 
300000 
 
000 S 4472,41813 S 
 
1,266 53 04 266 53 
 
S 
 
0404 364 09 S 
 
57820070 
 
4,0472 41613 
 
3811548042 
 
300000 
 
300000 
 
56 603 55 51,92176 8967 G13 32 7 3BQ og2 58 
 
52708 23 304 73509 1894 0432 30 e 170,807 49 1248 663 48 
 
51954 09 5,24391919 
 
1136363 3603047807 
 
S 26,641,164 71 S 17 0406,937 41 
 
S 40472:41613 S 
 
10233 68 S 27,310,oae 1e S 57,083,244 87 S :nl,979,0459 13 
 
3- 
 
 WARE COUNTY BOARp OF EDUCATION COMBINEp STATEMENT OF REYENUES EXPENPITURES AND CHANGES IN fUND BALANCES 
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 2002 
 
REVENUES 
State Funds Federal Funds Tax. . Other Funds 
Total Revenues 
EXPENPITURES 
Current InstructlCln Support Sel'VlC6S PUpil ServlC8S Improvement of Instl1JCtlOf1aJ ServK:es 
EducaltoneJ Media SeMces 
General AdmmlStratlOf"l School AdmInlStr'at1OO BUSiness Admml5tra1101"1 Maintenance and Operation of Plant StuClerrt TransportallOn SeMC8S Cen1ral Support 8ervIces Other Support SeMcea Food Services OperatIOn 
-'Caprtal Outlav 
Debt ServIce 
Interest Payll"lg Agent Fees 
Tetal Expenditures 
Excess of Revenues over (under) Expendll.ures 
OTHER FINANCING SOURCES IUSES) 
Accrued Interest on Bonds Sold Premlurm on Bonds Sold 
Proceeds from General Obligation Bonds Par Value 
Opera ling Transfers In Opera1tng Transfers Out 
Total Other Fmanong Sources (Uses) 
E.xcess of Revenues and Other Flnanang Sourc:e5 over (under) Expendrtures and Other Fmancmg Uses 
see FUND BALANCE JULY 1 IReslatOd - Note 1) 
Food Inventory - Ne1 Change In Pened Donated Commodities Purctlased Food 
FUND BALANCE JUNE 30 
The notes to the generaJ-purpose finanaal statements are an mtegtal part of this statement 
- 4- 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
S 31 70726475 S 1549915 
825377522 , 251 63662 
S 41228 175 7~ S 
 
1484 527 17 5154 401 31 
69955986 
7338488 34 
 
S 28240 539 58 S 
1 35747442 833,:145 53 
1 025,896 39 35994688 
2,618,631 54 28508744 
3136 355 85 1,932330 98 
36361129 52729449 
9472 00 
130,290 42 34 316 98 
 
3566:14858 
371 88264 27689168 
19583736 622813B 450000 23160 82 4336542 
9588812 281147015 
 
S 401854,59387 S 
 
S 
 
373,581 87 S 
 
7,451626 15 -11313781 
 
S 
 
S 
 
-.4983775 
 
S 
 
-49183775 S 
 
S 
 
323744 12 S 
 
3378 821 59 
 
4983775 4983775 -6330006 
865n568 
 
389532 17186 67 
 
S 370256571 S 
 
82355781 
 
 EXHIBIT B~ 
 
CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS 
 
(Memorandum Only) 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
S 33191 791 92 S 31 330504 80 
 
516990046 
 
502001831 
 
S 121828509 S 3726 709 63 
 
1319876994 
 
13317 328 67 
 
11300105 
 
204 998 92 
 
2269 196 45 
 
2536,35195 
 
S 1 331 286 14 S 393170855 S 5382965877 S 52204 203 73 
 
S 31806 888 24 S 31 16768427 
 
S 
 
23278500 
 
544520980 
 
1 729 357 06 111023721 1,025896 39 
555 7M 24 268091292 
522372 44 315951667 1 97569640 
36361129 62318261 281147015 5454 681 80 
 
180309507 1 054 207 73 
989356 69 497272 59 263413262 266 728 74 269951013 1 75704034 412077 09 53009988 2702,54207 250267515 
 
S 291500000 804 337 50 470741 
 
304529042 838 654 48 4,70741 
 
2690 16920 961 57982 1 16584 
 
S 5677 994 80 S 372404491 S 57708 259 73 S 5266933723 
 
S -4,346708 66 S 
 
20766364 S 3878600 96 S 
 
-46513350 
 
S 
 
S 
 
148033 70 
 
12490 44107 
 
S 12638 474 77 S 
 
43645'4 S 
 
4364514 14803370 
 
40955893 
 
12900 000 00 
4983775 S -4983775 
 
453204 07 S 13091,678 &4 S 
 
153436 32 153436 32 
000 
 
S 8291766 '1 S 
 
660,86771 S 9213077 88 S 
 
-46513350 
 
934661262 
 
381154842 
 
1740275831 
 
17 872 714 69 
 
389532 17 186 67 
 
541306 590 18 
 
S 17,63837873 S 4472,41613 S 26,636,91818 S 17,402,758 31 
 
-5- 
 
 WARE COUNTY BOARD OF EPUC~ ~INEP STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET ANp ACTUAL - (NON-GAAP BASIS> 
GENERAL AND SPECIAL REVENUE FUNDS YEAR ENDED JUNE 30 2002 
 
EXHIBIT-C~ 
 
GENERAL FUND 
 
BUDGET 
 
ACTUAL 
 
REVENUES 
State Funds Federal Funds 
T"". . 
Other Funds 
Total Revenues 
EXPENDITURES 
 
$ 3102521681 $ 3170726475 
 
1549915 
 
8 "'00 000 00 
 
825377522 
 
"03400 00 
 
1 251 636 62 
 
$ 3982861681 S 412281757'" 
 
CU""", InstructIOn Support ServICeS Pupl ServiceS Improvement of InstrucbOnal ServICeS 
EducabOnaJ Media ServICes 
General Adrrunlstratlon School Admlnlstra'bOn Business AdmlnlStratlOn Maintenance and Operation of Plant Student Transportation ServICeS central Support servICeS Other Support servICeS 
Food SeMces Opera'"'" 
Gap,,", Ou1lay Debt5eMce 
Total Expendrtures 
Excess of Revenues over (under) ExpenctrhnlS 
 
$ 28 220 333 46 $ 2824053966 
 
1 56843258 80885196 
1023 482 50 304 742 56 
266185367 27313100 
2 "94 050 75 1853798 32 
38264643 
 
1 357474"'2 833 3-45 53 
1025896 39 35994688 
261863154 28508744 
3136 355 85 193233098 
36361129 527,294 49 
 
3$ 000 00 
 
947200 164 607"'0 
 
S 4012632323 S 40854,59387 
 
$ -297706 42 S 37358187 
 
OU1ER FINANCING SOURCES (USES> 
Other Sources Other Uses 
Total Other FlT\.AnClng SoLJ"CeS (uses) 
 
$ 330 000 00 $ 
S 33000000 $ 
 
...... 9 8 3 7 7 5 -4983775 
 
Excess of Revenues and Other FinanCIng Sources over (under) Expendrtures and Other Flnancng Uses $ 
 
3229358 $ 
 
323744 12 
 
FUND BALANCE JULy 1 2001 
 
293323380 
 
337882159 
 
AdJUStments Food Inventory Net Change In Pencd 
Donated ConvnodrbeS Purchased Food 
 
FUND BALANCE JUNE 30 2002 
 
S 21965527 38 S 3?02.56S 71 
 
SPECIAL REVENUE FUND 
 
BUDGET 
 
ACTUAl 
 
$ 1386 908 00 $ 1 "'84,527 17 
 
5190,046 87 
 
5154 "'01 31 
 
708 521 00 
 
699 559 86 
 
S 728547587 $ 7338 488 34 
 
$ 3478871 91 $ 3566 348 58 
 
507,16128 395 06210 
 
37188264 27689168 
 
20705200 2805967 
1 700 00 750000 
 
19583736 62281 38 450000 23160 82 43365042 
 
86 500 00 2 ...9282300 
 
9588812 281147015 
 
$ 7204.729 96 S 70451,62615 
 
$ 
 
80,74591 $ 11313781 
 
S $ -14000000 
$ -1"'000000 $ 
 
4983775 4983775 
 
$ -59,254 09 $ 97917185 -12801302 
 
-83300 06 86577568 
389532 1718667 
 
S 791 904 7... S _ ...B,,23=,5:::.57:.;6~1:.. 
 
The notes to tile genetlIl-purpose flllSllCial statements l.ue an lIltegraJ part of thiS statement -7 - 
 
 WARE COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30 2002 
 
EXHIBIT"D" 
 
OPERATING REVENUES None Recorded 
OPERATING EXPENSES None Recorded Operahn9 Income 
NONOPERATING REVENUES Interest Earned Net Income 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
ENDOWMENT FUND 
GILCHRIST FUND 
 
TOTALS 
 
(Memorandum Only) 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
8743 
 
8743 
 
28518 
 
$ 
 
8743 $ 
 
8743 $ 
 
28518 
 
4,17910 
 
4,17910 
 
3,89392 
 
$ 
 
4,266 53 $ 
 
4,266 53 $ _ _.....;4,;,1;,;,;79;;",;,;10;., 
 
The notes to the genera~purposefinallClal stalements are an Integral part of thiS statement 
-8- 
 
 WARE COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 2002 
 
EXHIBIT "E" 
 
Cash Flows from Investing Activities Purchase/Sale ot Investments (Net) Interest ReceIVed on Investments 
Net Increase (Decrease) In Cash Cash and Cash Equivalents - July 1 
Cash and Cash EquIValents - June 30 
 
ENDOWMENT FUND 
GILCHRIST FUND 
 
TOTALS 
 
(Memorandum Only) 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
-8743 $ 
 
-8743 $ 
 
-28518 
 
8743 
 
8743 
 
28518 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
$ 
 
4303 S 
 
4303 $ 
 
4303 
 
$ 
 
4303 S 
 
43 03 $ _~=..;;:43~0~3~ 
 
The notes to the general-purpose financaal statements are an Integral part ot this statement -9- 
 
 WARE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY 
The Ware County Board of Education (School DistrIct) wa~ established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a SuperIntendcnt appointed by the Board The School DistrIct IS organized as a separate legal entity and has the power to levy taxes and ISSUC bonds, Its budget IS not subject to approval by any other entity Accordingly, the School DistrIct IS a primary government and COnsiStS of all the organizatIOns that compose Its legal entity 
FUND ACCOUNTING 
The School DistrIct uses funds and an account group to report on Its finanCial position and the results of ItS operations Fund accounting IS deSIgned to demonstrate legal compliance and to aid financIal managemcnt by segregating transactIOns related to certain governmental functions or activitIes A fund IS a separate accounting entity WIth a self-balancing set of accounts An account group I~ a finanCial reporting deVice deSigned to provldc accountability for certain assets and liabilities that arc not recorded In the funds because they do not directly affect expendable available finanCial resources 
General Fixed Assets are recorded as expenditures In the various funds at the time of purchase I\. General Fixed Assets Account Group IS not presently maintained by the School DistrIct To conform to generally accepted accounting prinCiples, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund type~ 
Although "school activity accounts" are maintained at the indiVidual schools. neither the assets. liabilities and fund eqUity, nor the revenues, expenditures and changes In fund balances of these accounts are reflected in these finanCial statements. To conform to generally accepted accounting prinCiples, these accounts should be recorded In the general-purpose finanCial statements 
The general-purpose finanCial statements account for all State, Federal, Taxes and Other funds under control of the School DiStrICt, In comphancc With generally accepted accounting prinCiples applicable to governmental Ufil~, unless otherwIse disclosed In these notes. Funds and the account group prcsented In thiS report are as follow~ 
GOVERNMENTAL FUND TYPES - are used to account for all or most of the School DIstrIct's educatIOnal activIties Governmental Fund Types include, 
GENERAL FUND - the fund used to account for all financial resources of the School Dlstnct except those reqUired to be accounted for In another fund These transactIOns rclate to resources obtained and used for services prOVided by a board of education. 
 
- 10- 
 
 WARE COUNTY BOARD OF [-DUCA 1'1ON NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
JUNI:. 30. 2002 
 
EXHIRI r "F" 
 
Notc I SUMMARY OF SIGNIFICAN r ACCOUNTING POLICIES 
SPECIAL REVENUE FUND - the fund used to account for thc proceeds of specific revenue ,ouree, (othcr than for major capital projects) that are legally restncted to expenditures for ,peclfied purposes Thcsc funds are recclved pnmanly from thc Gcorgla Department of EducatIOn and from the Federal government to accomphsh specific educatIOnal objectives 
C ""PITAL PROJECTS FUND - the fund used to account for finanCial resources to be used for thc acqUISitIOn or construction of maJor capital facllitics 
DEBT SERVICE FUND - the fund uscd to account for the accumulation ofrc>ourccs for. and the payment of, generallong-tenn pnnclpal. Interest and paYing agent fees 
FIDUCIARY FUND TYPES - thc funds uscd to account for asscts held by a government umt In a tru~tee capacity or as an agent for individuals. privatc organizations. other governmcnt umt, and/or other funds The,e funds Include 
NONEXPENDABLE TRUST FUND Gilchrist Fund - the fund used to account for an endowment of which the corpus IS to bc Invested and preservcd Intact With the resultant income to be used for expenditures on behalfof any needy children who reSide In the Gllchnst Park Commumty 
AGENCY FUNDS - the funds u>ed to account for as.cts held In a fidUCiary capacity for other funds. government~. or indIVIduals 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A finanCial reporting deVice used to account for gcneral obhgatlOn debt outstanding and capital lease obhgatlons 
BASIS OF ACCOUNTING 
The accounting and finanCial reporting lreatInent applied to a fund IS determined by Its measurement focus All governmental funds are accounted for u,lng a current finanCial resource, measurement loeu, With thiS measurcmcnt focus. only current as>ets and current lIablhtles generally are Includcd on the balance sheet Operating statements of these funds present Increases (I e  revcnues and other finanCing sources) and deereascs (I c . expenditures and other finanCing uses) In net current assets Thclr reported fund balance IS conSidered a measure of available spendable resources 
Liabilities which are expected to be financed from avallablc ,pendablc resources are reported a, 
hablhtIes In the governmental funds Othcr liabilitIes. which are not expected to be financed from available spendable resources. are reported In the General Long-Tenn Dcbt Account Group 
 
- II - 
 
 WARE COUNTY BOARDOF EDUCATION 
 
EXHIBIT "F" 
 
NOTfS TO THE GENERAL-PURPOSE FINANCIAL STATfMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
All nonexpendablc trust funds are accounted for on a flow of economic resources measurement focus Wah thiS measurement focus, all assets and habIlltles associated with the operation of these funds are Included on the balance sheet Operating statements present Incrcases (e g, revenues) and decreases (e g , expenses) In net total assets 
Agcncy funds are purcly custodial in nature and do not involve mca~urement ofresults ofoperations 
Governmental funds arc accounted for u~lng the modi lied accrual basiS of accounting under which 
Revenues are recogmzed when susceptible to accrual (I,e , when they become both measurable a,ld avaIlable) "Measurable" means the amount of the transaction can be determined and "available" mean~ COllccllble Within the current perIod or soon enough thereafter to be used to pay habihties of the current perIod The School DistrIct conSiders rccelvables collected WIthin SIXty days after yearend to be available Property taxcs, sales taxcs and intercst are conSidered to be susceptible to accrual Nonexchange transactlon~, In which the School DIstrict gIves (or rccelve~) value without directly receiving (or gIVing) equal value In exchange, Includc propcrty taxes, local option sales ta\C~. Intergoverrunental grants and donallons, Rcvenue for property taxes IS recOgnl7ed In the fiscal year for which the taxes are leVIed Revenue from sales taxes IS recogmzed In the fiscal year the resources are received or susceptible to accrual, Revenue from grants and donallons IS recognized in the fiscal ycar In whIch all eltgibiltty requuements have been satisfied 
Expenditures are generally recognized when the related fund liabihty IS Incurred, 
A departurc from the above defimtions IS the accounting treatment afforded the final two payments on General Fund teachers' and b~ drIvers' contracts. and the resources avaIlable from the Georgia Department of EducatIOn for the State'~ share of these contracts DUrIng fiscal year 2002, a substantial number ofpersonnel of the School DistrIct were employed for a one hundred and mnety day perIod beginning In August 2001 and ending In early June 2002 Personnel contrac~ for thiS employment perIod SpeCI/)' that compensation be paid In twelve equal monlhly paymcnts beginning In September 200 I and ending In August 2002 State grants to fund the State's share of these contracts werc disbursed from the Georgia Department of EducatIOn to thc School Dlslnct In the '>ame twelve months, As of June 30, 2002, compensation under these employment contracts had been earncd, but two of the twelve monthly payments, due for July and August 2002, had not been madc Paymcnt~ for these two months were made and recorded as expenditures by the School DIstrIct sub~equent to June 30, 2002. Also, the State's portion of the compensallon paid In July and August 2002 was received and recorded a, rcvenue In the fiscal year subsequent to June 30, 2002 Conversely, the SImilar expcndltures and related revenue, for contractual seTVlces completed pnor to June 30, 2001, were recorded In the year ended June 30, 2002 Generally accepted accounting prInCiples reqUire that revenues bc recorded when available and measurable and that expenditures be recordcd when Incurred, rather than when funds are received or dlsburscd 
 
- 12- 
 
 WARE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUN flNG POLlCH:S 
The accrual basis of accounting, as reqUIred by generally accepted accounting principles, IS ullhzcd by nonexpendable trust funds Under thc accrual basIs of accounting, revenues are recordcd when carned and cxpenses are recorded at the lime habl hllcs are Incurred 
Agency funds arc accounted for uSing the modIfied accrual basis ofaccounting In n:cognizlng assets and habl hties 
RESTATEMENT OF PRIOR YEAR FUND BALANCE 
In pnor ycars, the financial actlvilles for the School Dlslnct's Family Connecllon fund were reported as a Special Revenue fund fhls fund had a fund balance of$IOO 00 at June 30. 2001 For fiscal y<:ar 2002, thl~ fund has been reported as an Agency fund The fund balance at July I. 2001. has been rcstat<:d as appropnate 
BUDGET 
The Ware County Board of EducatIOn's budget IS a complete finanCial plan for the School Distnct'~ fiscal year and IS based upon cstlmates of expendItures together wllh probable funding sources There IS no statutory prohlbillon regarding overexpendlture of the budget at any level The budget for all governmental funds IS prepared by fund, functIOn and object The legal level of budget control was estabhshed by the Board at the aggregate level The budget for governmental fund~ was prepared on a basl~ other than generally accepted accounting pnnclple~ 
1 hc budget process beginS when the School DistrIct's admlni~tration prepares a tentallve budget for the Board'~ approval After approval ofthIs tentative budget by the Board, such budget IS advertised at least once In a newspaper of general circulation in the locality At the next regular meeting ofthe Board after advertIsement, the Board receIves comments on the tentallve budget. makes revisions as necessary and adopts a final school budget ThIS final budget IS then submitted, In accordance With proVISIOns of the Quahty BaSIC EducatIOn Act, OCGA Section 20-2-167(c), to the Georgia Dcpartment of l:ducallon fhe Board may Increasc or decrea~e the budget at any time dunng the year All unexpended budget authonty lapses at fi~al year-end 
CASH AND CASH EQUIVALENTS 
COMPOSITION OF DIoPOSITS Cash and cash eqUlvalent~ consIst of cash on hand, demand deposll~ and ~hort-term Investments WIth onglnal matuntlcs of thrce months or lcss from the date of acqUISItion In authonzed finanCial institutions GeorgIa Law~ OCGA 45-8-14 authonze the School Dlstnctto deposit ItS fund~ In one or more solvent banls or Insured Federal savings and loan associatIOns 
 
- 13 - 
 
 WARE COUNTY BOARD OF EDUCAnON 
 
EXHIBIT 'T" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 2002 
 
Note I SUMMARY 01' SIGNIFICANT ACCOUNTING POLICIES 
INVESTMENTS 
COMPOSITION OF INVESTMENTS InVt:stments made by thc School District In nonparticipating interest-earning contracts (such as certificates of depoSit) and repurchase agreements arc reported at cost Participating intcrest-earnlng contracts and money markct Investments with a maturity at purchase of one year or Icss are reported at amortized cost Both participating interest-earning contracts and money market Investments With a matunty at purchase greater than one year are reported at fair value The OffiCial Code of Georgia Annotated Section 36-83-4 authOrizes the School District to Invest lls funds and In M:lectIng among options for Investment or among institutional bids for depo~lts. the highest rate of rcturn shall be the obJective, given eqUivalent conditions of safety and IIqUldny ~unds may be Invested In the follOWing 
(I) ObligatIOns Issued by the Statc of Georgia or by other states, 
(2) ObligatIOns Issued by thc Untted Slale~ government, 
(3) Obligations fully Insured or guarantecd by the Untted State~ governmcnt or a Untted States government agency, 
(4) Obligations of any corporatIOn of the Untted States government. 
(5) Prime banker's acceptance~, 
(6) The Local Government Investment Pool administered by the State of Georgia. Office of Treasury and FIScal Services. 
(7) Repurchase agreements. and 
(8) ObligatIOns of other political SUbdiVISions of the State of Georgia 
RECEIVABLES 
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from mformation available Receivables are recorded when either the asset or revcnue recognitIOn criteria has been met. Recelvable~ recorded on the general-purpo~e finanCial statements do not Include any amounts which would neces~natc the need for an allowance for uncollectible recclvables 
 
- 14 - 
 
 WARE COUNl Y BOARD OF EDUCATION 
 
EXIIIBIT "1''' 
 
NOnS 10 THE GENERAL-PURPOSE FINANCIAL STATEMENl S 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
PROPERTY TAXES 
 
The Ware County Board of Commissioners fixed the property tax levy for the 2001 tax digest year (calcndar year) on October 4. 200 I (levy date) Taxe~ werc due on December 20, 2001 (hen dale) Taxes collected wlthm the current fiscal year or wlthm 60 days after year-end on the 2001 tax dIgest are reported as revenue m fiscal year 2002, Thc Ware County Tax Commissioner bills and collects the property taxes for the School DIstnCt, WIthholds 2 5% of taxes collected as a fee for tax collectIOn and remits the balance of taxes collected to the School District. Property tax revenues durmg the fi~al year ended June 30, 2002 for maintenance and operatIOns amounted to $8.111,664 37 and for school bonds amounted to $2,664 72 
 
The tax millage rate levied for the 2001 tax year (calendar year) for the Ware County Board ot Education was as follows (a mill equals $1 per thousand dollars of assessed value)' 
 
School Operations 
 
~mllis 
 
SALES TAXES 
 
SpeCial Purpose Local OptIOn Sales Tax revenue dunng the year amounted to $4,942,330 00 and IS to be uscd for capital outlay for educatIOnal purpo~e~ or debt service ThIS sales tax was authonzed by local referendum and the sales ta'l. must be re-authonzed at least every five years 
 
INVENTORIES 
 
FOOD INVENTORIES Inventones of donated food commodIties used m the preparatIOn of meal~ are reported on the Combmed Balance Sheet at their Federally assigned value, Purchased foods mventones are reported on the Combmed Balance Sheet at cost (first-m, first-out) Donated food commodItIes are recorded as revenues and expenditures at the time commodity Items are received Purchased foods mventones are recorded as expenditures at the tIme of purchase The mventories reported on the balance sheet for donated food commodIties and for purchased foods are equally offset by reservations of fund balance which mdlcates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets 
 
GENERAL OBLIGATION BONDS 
 
The School Dlstnct Issues general obhgatlon bonds to proVide funds for the acqU1~itlOn and construction of maJor capital faclhtles Bond prcmlUms and discounts, as well as Is~uancc costs, are rccognIzed m the finanCIal statements dunng the year bonds arc Issued General obhgallon bonds arc direct obhgatlOn~ and pledge the full faith and credit ofthe government The outstandmg amount of these bonds IS recorded m the General Long-Term Debt Account Group 
 
- 15 - 
 
 WARE COUNTY BOARD OF EDUCATION NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
JUNE 30, 2002 
 
FXHIBI r "F" 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
INTERFUND TRANSACTIONS 
The School District has thc following types ofmterfund transactions 
Reimbursements of expendItures/expenses imllally made from a fund that are properly applicable to anothcr fund are recorded as expendItures/expenses m the relmbursmg fund and as reducllon~ of expendllures/expenses m the fund that is reimbursed 
Operating transfers are recorded for all mterfund transactIOns other than relmhur~ements 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general-purpose finanCIal statements are captIOned "Mcmorandum Only" to mdlcate that they are pre~nted only to facilitate finanCIal analySIS Data m these columns do not present findncml po~illon. re~ults ofoperations or cash flows m confonmty WIth generally acccpted accountmg pnnclplcs Neither are such data comparable to a consolidation Interfund cllmmations havc not been made In the aggregation of thIs data Certam reclassifications have becn madc to the comparative data to confonn to thc current year classIfications 
Notc 2 DEPOSITS AND INVESTMENTS 
COLLATERALIZATION OF DEPOSITS OffiCial Code of Georgia Annotated (OCGA) Section 45-8- I2 provides that thcrc shall not be on deposll at any tm,t: In any dcposltory for a time longer than ten day~ a sum of money whIch ha~ not bccn sccured by surety bond. by guarantee ofmsurance. or by collateral The aggrcgate of the face valuc of such surety bond and the market value of secunties pledged shall be equal to not less than 110 percent of the pubhc funds bemg secured after the deduction ofthe amount ofdepoSIt msurance If a depoSItory elects the pooled method (OCGA 45-8-13.1) the aggregate of the market value ofthe ~ecuntles pledged to secure a pool of public funds shall be not less than 110 percent ofthe daily pool balance OCGA SectIOn 45-8-ll(b) provides an officer holdmg pubhc funds may, in hiS discretion, waive the reqUirement for security in the case ofoperating funds placed m demand depoSit checkmg accounts 
Acceptable secunty for depoSits COnsiStS of anyone of or any combmation of the followmg. 
(I) Surety bond signed by a surety company duly qualified and authonzed to transact bUSiness wlthm the State of Georgia, 
(2) Insurancc on accounts provided by the Federal DepoSit Insurance CorporatIOn, 
(3) Bonds. bills, note~. certificates of mdebtedness or other direct obhgatlons of the Umtcd State\ or of the State of Georgia, 
 
- 16 - 
 
 WARE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 2 DEPOSITS AND INVESTMENTS 
 
(4) Bonds, bllb, notes, certIficates of mdebtedncss or other oblIgatIOns of the counties or mumclpalItles of the State of Georgia, 
 
(5) Bonds of any publIc authonty created by the laws of the State of Georgia. provldmg that the statute that created the authonty authonzed the u~ of the bonds for thiS purpose, 
 
(6) Industnal revenue bonds and bonds of development authontles created by the laws of the State of GeorgIa, and 
 
(7) Bonds, bills, notes, certificates of mdebtedness, or other oblIgations of a sub~ldlary corporatIOn of the United States government, which are fully guaranteed by the Umted States government both as to pnnelpal and mterest or debt oblIgatIOns ISSUed by the Federal Land Oank, the Federal Home Loan Bank, the Federal IntermedIate Credit Bank, the Central Bank for Cooperatives, the Farm CredIt Banks, the Federal Home Loan Mortgage ASSOCiation, and the Federal Nallonal Mortgage ASSOCIatIOn 
CATEGORIZATION or DEPOSITS 
At June 30, 2002, the bank balances were $5,334,53426 The amoun~ ofthe total bank balances are claSSified mto three categones of credit nsk 
 
Category I - Cash that IS msured (e g , Federal depository msurance) or collateralIzed With sccunlIcs held by the School Dlstnct or by the School Dlstnct's agent m the School Dlstnct's namc 
Category 2 - Cash collateralized With secunlIes held by the pledgmg finanCIal mslItutlOn's trust department or agent m the School Dlstnct'~ name 
Category 3 - UncollateralIzed depoSits (ThIs includes any bank balance that IS collateralized With secunties held by the pledgmg finanCIal mstltulIon, or by Its trust department or agent but not m the School Dlstnct'~ namc ) 
 
lbe School Dlstnct'~ depoSits are claSSified by nsk category at lune 30, 2002, a~ follows 
 
Risk Category 
 
Bank Balance 
 
I 
 
$ 101.64959 
 
2 
 
4,193,63000 
 
3 
 
1,039,254.67 
 
Total 
C1\TEGORIZATION OF INVESTMEN rs 
At June 30,2002, the carrymg value of the School Distnct'~ total mvestments was $24,228,14536 whieh IS matenally the same as faIr value ThiS Investment conSisted entirely of fund~ Inve~ted In the Local Government Investment Pool admimstered by the State of Georgia. Offiee ofTreasury and 
 
- 17 - 
 
 WARE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEN I S 
 
JUNE 30, 2002 
 
Notc 2 DEPOSI rs AND INVESTMENTS 
Fiscal ServIces which are not reqUIred to be categonzed smce the School Dlstnct did not own any specIfic IdentIfiable secuntles m the pool. The mvestment policy of the State of GeorgIll. Ol1icc of Treasury and FIscal Scrvlces for the Local Government Investment Pool (Primary LiqUIdIty Portfolio) does not provIde for mvestment m derivatives or sImilar mvestments A descnptlon ofthe Pnmary Liquidity Portfoho IS as follows, 
The Pnmary liquidity Portfoho consIsts of Georgia fund I, which IS a combmatlon local and state government mvestment pool, and Fund 6 Gcorgla Fund lIS a ~table net asset value mvestment pool whIch follow~ Standard and Poor's cnteria for AAAm ratcd money market funds rhc pool IS not reglstcred WIth the SEC as an mvestment company but does operate Georgia Fund I m a manner consistent WIth Rule 2a-7 of the Investment Company Act of 1940 and is conSidered to be a Rule 2a7 hke pool The pool's pnmary objectIves are safety of capital, mvestment mcomc. hquidlty and diversification while mamtammg pnnclpal ($1 00 per share value) Net asset value IS calculated weckly to cnsurc stablhty, The pool dlstnbutc~carnmgs (net of management fees) on a monthly basiS and values partICipant's shares sold and redeemed based on $1 00 per share Pooled cash and cash eqUIvalents and mvestments are rcported at cost which approxImates fair value The pool does not Issue any legally bmdmg guarantees to support the value of the shares PartiCipation m the pool IS volunlar) and depOSits consist of funds Jrom local govcrnments, operating and trust funds of Georgla'~ statc agencies. colleges and universities. and current operatmg funds of the State of Georgia's General fund 
Investments m Georgia Fund 1 and Fund 6 are directed toward short-tenn mstruments such as U S Treasury obhgatlOns. secunties Issued or guaranteed as to principal and mterest by the U S Government or any of Its agencies or mstrumentahtles, banker's acceptances and repurchase agreements The weighted average matunty of Georgia Fund I may not exceed 60 days The weighted average matunty for Georgia Fund I on June 30. 2002, was 0 12 years The average mvestmcnt duration for Fund 6 on June 30. 2002. was 0.75 years. 
Note 3 NON-MONETARY TRANSACTIONS 
1 hc School Dlstnct receives food commodities from the Untted States Department of Agnculturc 
(USDA) for school breakfast and lunch programs These commodities arc recorded at theIr Fedcrally assigned value See Note I - Inventories 
The School Dlstnct has received a three year operatmg lease for tcn acres at no w~t from the InternatIOnal Paper Company for the Ware County High School Forestry Program 
Note 4 RISK MANAGEMENT 
The School DIStrict IS exposed to variOus nsh of loss related to torts, theft of, damage to, and destructIOn of assets, errors or Jmlsslons.Job related Illness or mJunes to employces, acts of God, unemployment compensation and dental chums. 
 
- 18 - 
 
 WARE COUNTY BOARD OF EDUCAnON 
 
EXHIBIT "F" 
 
NOTE~ TO THE GENERAL-PURPOSE FINANCIAL STATEMFNTS 
 
JUNE 30. 2002 
 
Notc 4 RISK MANAGEMENT 
 
The School DIstrict has obtamed commercIal insurance for nsk of loss assocIated With torts. assets and error~ or omISSions. The School Dlstnct ha~ neIther slgmficantly reduced coverage for thcsc nsls nor Incurrcd losses (scttlements) whIch cxcceded the School Distnct's msurance coverage m any of thc past three years 
 
Thc School DI~tnct has elected to self-msure for all losses relatcd to flood The School Dlstnct has not expenenced any losses related to thl~ nsk in the past three ycars 
 
The School District IS self-msured with regard to unemployment compensation cllums The School DIstnct accounts for claims wlthm thc General Fund With expcndlture and lIabIlIty bemg reponed when It IS probable that a lo~s has occurred, and the amount ofthat lo~s can be reasonably estImated 
 
Changes In the unemployment compensatIOn claims liabilIty dunng the last two fiscal years are as follows 
 
Begmmng of Year Llablhty 
 
Claims and Changes m Estlmatcs 
 
Claims Paid 
 
End of Year Llablhtv 
 
2001 
 
$ 
 
000 $ 6.56200 $ 6,56200 $ 
 
000 
 
2002 
 
$ 
 
000 $ 
 
60500 $ 
 
372 00 $ 
 
23300 
 
The School DIMct IS ~If-msured WIth rcgard to employee and dependent dental claims The School Dlstnct accounts for claims wlthm the General Fund WIth expenditures and liabilIty bemg reported when It IS probable that a loss has occurred, and the amount of that loss can be rcasonably esllmated ThiS program is funded through a combmallon of employer and employee contnbullons 
 
Changes In the dental claims lIabilIty dunng the past two fiscal years are as follows 
 
Begmnmg of Year Llablhty 
 
Claims and Changes m E,lImate, 
 
Claims Paid 
 
End of Year Llablhtv 
 
2001 
 
$ 
 
000 $ 467,15292 $ 467,15292 $ 
 
000 
 
2002 
 
$ 
 
000 $ 527.29449 $ 527,29449 $ 
 
000 
 
The School Dlstnct panlclpates m the Georgia School Boards ASSOCiatIOn Workers' CompensatIOn Fund. a publIc enllty nsk pool orgamzed on July I. 1992, to develop, Implement. and admmlster a program ofworlcrs' compensallon self-msurance for lis memberorganlzallons The School Dlstnct pays an annual premIUm to the Fund for Its general msurance coverage Addillonal Insurance coveragc IS proVIded through an agreemcnt by thc Fund WIth the Uruted States FIdelIty and Guaranty Company to proVIde coverage for potenllallosses sustamed by the Fund m excess of$350,000 00 loss pcr occurrencc. up to the statutory limit 
 
- 19- 
 
 WARE COUNl Y BOARD OF EDUCAnON 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 4 RISK MANAGEMEN I 
 
The School DIstrIct has purchased surety bonds and commercial Insurance to provIde additIOnal insurance coverage as follows 
 
PositIOn Covered 
 
Amount 
 
SuperIntendent Each Employee 
 
$ 100,00000 $ 100,00000 
 
Note 5 GENERAL LONG-TERM DEBT 
 
CAPI IAL LEASES The Ware County Board of Education has entered Into vanous lease agreements as les,ee for securIty systems, bUIlding energy management systems and eqUIpment Thesc lease agreements qualify as eapltalleases for accounting purposes and, thereforc. have been recorded at the present value of the future minimum lease payments as of the date of theIr inception 
 
GENERAL OBLIGAnON DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows' 
 
Purpose 
 
Interest Rates 
 
Amount 
 
General Government - Senes 1995 General Government - Senes 1998 General Government - Senes 2002 
 
435% - 5.85% 400%-4.30% 300%-400% 
 
$10,405,000.00 3,600.000 00 12,900,000 00 
 
$26.905,000.00 
 
The change, In General Long-Term Debt dunng the fiscal year ended June 30, 2002. were a~ follow, 
 
- 20- 
 
 WARE COUNTY BOARD OF EDUCATION NO II:.S 10 THE GENERAL-PURPOSE FINANCIAL S I ATEMENTS 
JUNE 30, 2002 
 
EXHIBIT "F" 
 
Note 5 GENERAL LONG-TERM DEBT 
 
Capital Leases 
 
General ObligatIOn 
Bonds 
 
Total 
 
Balance July I, 200 I 
 
$ 535,38658 $16,920.000 00 $17,455,38658 
 
AdditIOns GO Bond, 
 
12,900,00000 12,900,00000 
 
DeductIons Debt RetIred 
 
130.29042 2,915,00000 3,045.290 42 
 
Balance June 30, 2002 
 
$ 405,096,16 $Mi.905.000,ill) $27.310,096,16 
 
At June 30, 2002, payments due by fiscal year whIch Includes pnnclpal and Interest for thcsc Items are as follow, 
 
FI'>Cal Year Ended June 30 
 
Capnal Leases 
 
General ObligatIon 
Bonds 
 
Total Debt 
 
2003 2004 2005 2006 2007 2008 - 2012 2013 - 2015 
 
$ 164,60740 $ 4,567,415 00 $ 4,732,022 40 164,607,38 4,554,007 50 4,718,61488 120,91027 3,988,077 50 4,108,987 77 3.993,75000 3,993,75000 4.012.51250 4.012,512,50 8,815,42500 8,815,425,00 3.774.23500 3.774.23500 
 
Total Pnnelpal and Intere~t $ 450,125,05 $JJ.705422,5Jl $34.155.547,55 
 
Deduet Imputed Interest 
 
45.02889 
 
Net Present Value of Future MInImum Lease Payments $ 4Qi.096,16 
 
Note 6 ON-BEHALF PAYMENTS 
 
The School Distnct has recogmzed revenues and expendIture, In the amount of $522,786 87 for health Insumnce and retirement contnbutlOns paid on the School Dlstnct's behalf by the follOWIng State AgenCIes 
 
- 21 - 
 
 WARE COUNTY BOARD OF CDueATION 
 
CXH1I3IT "F" 
 
NOTES TO THE GENERALPURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 6 ON-BEHAU PAYMENTS 
 
Gcorgla Dcpartment of EducatIOn Paid to the Georgia Dcpartment of Commumty Hcalth For Health Insurancc of Non-CertIfied Personnel In thc amount of $420.774.23 
 
Paid to the 1 eachers Retirement System of GeorgIa For Tedchcrs Retirement System (TRSl Employer's Co~t In the amount of $31 ,561 64 
 
Office of Treasury and FIscal Services PaId to the Pubhc School Employecs Retirement System For Pubhc School Employees Retirement (PSERS) Employer's Cost In the amount of $70,45 1.00 
 
Note 7. SIGNIFICANT COMMITMENTS 
 
Thc follOWing IS an analysis of sigmficant outstanding construction or renovation contracts executed by the School DI~tnct as of June 30. 2002 
 
ProJcct 
 
Uneamed Executed Contracts 
 
Memonal Dnve Elementary School RenovatlOn~ Memonal StadIUm Renovations Ware Mlddlc School RenovatIOns 
 
$ 2,10658 2,126,73454 12.54959 
 
$ 2.141390.71 
 
The amounts descnbed In thiS note are not reflected In the general-purpose finanCial statements 
 
Note 8 CONTINGENT LIABILITIES 
 
Amounts recelvcd or receivable principally from the Federal government are subject to audit and review by grantor agencIes This could re~ult In reque~ts for reimbursement to the grantor agency for any cxpendltures whIch are dIsallowed under grant terms. Thc School DIstrict bcheve~ that such dIsallowances. If any, WIll be Immatenal to Its ovemll finanCIal positIOn 
 
Thc School Dlstnctls a defendant In vanous legal proceedings pertaining to matters incldcntal to the performance ofroutine School Dlstnct operatIOns The ultImate dIspoSItiOn of these procecdlngs IS not presently determinable, but IS not beheved to be matenal to the general-purpose finanCial 
~tatements 
 
22 - 
 
 WARE COUNTY BOARD OF EDUCATION 
 
[XIIIBIl'T' 
 
NOTES TO TilE GENERAL-PURI'OSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 9 RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
1 RS PLAN DESCRJPllON Substantially all teachers, admInistrative and clencal pcrsonnel employcd by local school dlstnct, arc covered by the Teachers Rctlrement Systcm of Georgia (TRS), which IS a cost-shanng multi pic employer defined benefit pensIOn plan TRS provides ~ervlce retirement, disabIlity retlrcment and ~UrvIVOrs benefits for ItS members In accordance with State statute The Teachers Rctlremcnt Systcm of Georgia Is,ues a separate stand alone financial audit report and a copy can be obtaIncd from the Georgia Department of Audits and Account> 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the School Dlstnct who are covered by TRS arc requIred by State ~tatute to contnbute 5% of their gross earnIngs to TRS The School Dlstnct makes monthly employer contnbutlons to I RS at rates adopted by the TRS Board of Trustees In accordance with State statute and as advised by their Independent actuary The reqUired employer contribution rate IS 9,24% and employer contnbutlon, for the current fiscal year and the precedIng two fiscal years are as follows 
 
Fiscal Year 
 
Percentage Contributed 
 
ReqUired ContnbutlOn 
 
2002 2001 2000 
 
100% 100% 100% 
 
$ 2,603.273 54 $ 3,045,506 5R $ 2,90tl,545 63 
 
- 23 - 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 2002 
 
ASSETS 
Cash and Cash EQUivalents 
Investments 
Accounts Receivable 
Inventones Food Donated Commodltles Purchased Food 
Total Asse1s 
LIABILITIES AND FUNP EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Defemed Revenue 
Total LiabilitieS 
FUND EQUITY 
Fund Balances Reserved For Inventones Food Donated Commodltles Purchased Food Unreserved Undeslgnated Total Fund EqUity 
Total LrabllrtlBs and Fund Equity 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 
 
245,52784 $ 
 
7964497 
 
537,57916 
 
110,803 67 
 
72 454 76 
 
5660355 51,921 76 
 
$ 
 
1 002 435 9B $, _ _.:.:15~2~,099:.:.:73;:. 
 
S 
 
37,10066 $ 
 
32917 46 
 
14177771 
 
119,18227 
 
$ 
 
17887837 $ 
 
152,099 73 
 
$ 
 
56,60355 
 
51,92176 
 
715,032 30 $ 
 
$ 
 
823,55761 $ 
 
000 000 
 
$ 
 
1002,435 9B $ _ _..:1.::5~2,~0:::99:::.:.7;.3 
 
See notes to the general-purpose financial statements 
 
- 24- 
 
 EXHIBIT"G" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
000 $ 
 
325,17281 $ 
 
47405728 
 
537,57916 
 
52475371 
 
$ 
 
660330 74 
 
843,58917 
 
748,25740 
 
56,60355 51 ,921 76 
 
52,708 23 34,73509 
 
$ 
 
660,33074 $ 
 
000 $ 1 814,866 45 $ 1 834,511 71 
 
$ 
 
206 212 68 
 
104 914 79 
 
334,n892 
 
571745 
 
8,706 90 
 
$ 
 
660 330 74 
 
$ 
 
206,21268 $ 
 
56 347 44 
 
174,93291 
 
172 18952 
 
595,73890 
 
58562838 
 
5,717 45 
 
13297678 
 
8706 90 
 
21 59391 
 
$ 
 
991,308 84 $ 
 
968,736 03 
 
$ 
 
o00 $ 
 
$ 
 
000 $ 
 
$ 
 
660,33074 $ 
 
$ 
-"!.O-"OO,,-000 $ 
 
56,60355 $ 51,921 76 
 
52,70823 34,73509 
 
715,03230 
 
n8 332 36 
 
823 557 61 $ _--,86=5""7..!-7,,,-5.,,68,,-- 
 
000 $ 1,814,866 45 $ 1,834 51171 
 
- 25- 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002 
 
REVENUES 
State Funds Federal Funds O1her Funds 
Total Revenues 
EXPENDITURES 
Current Instrucbon Support ServiceS Pupil SeMCeS Improvement of Instructional SeMces General Adm,nlstratlOn School Administration BUSiness Admtnlstrabon MaIn1enance and OperatIon of Plant Student Transportation Services Other Support ServIces Food Services Operabon 
Total Expenddures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Operating Transfers In 
Excess of Revenues and O1her FinanCIng Sources over (under) Expendfures 
FUND BALANCE JULY 1 (Restated) 
Food Inventory - Net Change ,n Pened Donated Commedmes Purchased Food 
FUND BALANCE JUNE 30 
See notes to the general-purpose financial statements 
- 26- 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTIERY PROGRAMS 
 
$ 
 
201,872 00 $ 1,282,655 17 
 
1,846,738 23 
 
699,55966 
 
S 2,748,17009 $ 1,282,655 17 
 
$ 1,062,51876 
 
135,46978 3,51300 
 
62,28138 4,500 00 23,160 82 17,14350 
 
$ 2,811,47015 
 
$ 2,81147015 $ 1,308,587 24 
 
$ 
 
-63,300 06 $ 
 
-25,93207 
 
$ 
 
-63,300 06 $ 
 
66577568 
 
3,895 32 17,18667 
 
25,93207 
000 000 
 
$ 
 
823557 61 $ _ _~~O:;"OO== 
 
 EXHIBIT "H" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 3307,66308 $ 
s 3,307,663 08 $ 
 
$ --'0::..;00::.::.... 
000 $ 
 
1,484,527 17 $ 5,154,401 31 
699,55986 
7,338,48834 $ 
 
1,431,201 75 5,020,01831 
772,477 06 
7,223,69712 
 
$ 2,503,82982 
236,41286 273,191 37 $ 195,83736 
 
26,221 92 95,68812 
 
$ 3331 381 45 $ 
 
$ 
 
-23,71837 $ 
 
$ 18731 
18731 $ -18731 $ 
 
3,566,348 58 $ 
371,88264 276,89168 195,83736 
62,281 38 4,50000 
23,160 82 43,36542 95,888 12 2,811,47015 
7,451,62615 $ 
-113,13781 $ 
 
3,550,31404 
351,87455 266,28281 200,86207 
19,77094 
12,85864 35,48514 45,57591 2,700,922 45 
7,183,946 55 
39,75057 
 
23,71837 
 
$ 
 
000 $ 
 
000 
 
$ 
 
000 S 
 
18731 
 
49,83775 
 
000 $ 000 
 
-63,300 06 $ 865,77568 
 
39,750 57 830,64799 
 
3,89532 17,186 67 
 
-541306 590 18 
 
000 $ 
 
823,55761 $ ~~8;;;6;;;,5,;,;,7;,;75;;.;6~8;. 
 
- 27- 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 2002 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable 
Total Assets 
LIABILITIES AND FUND EQUITY LIABILITIES 
Cash Overdraft Accounts Payable Contracts Payable Retamages Payable 
Total liabilities FUND EQUITY 
Fund Balances Reserved For Purposes of Bond Issue For SPLOST Projects For State Capital Outlay Pl"Ojects Unreserved Undes,gnated Total Fund Equrty 
Totaillabillbes and Fund EqUity 
 
REGULAR 
 
BOND PROCEEDS 
 
$ 
 
32,709 35 $ 
 
110,651 57 
 
10,758,71259 
 
$ 
 
32,70935 $ 10,869,364 16 
 
$ 1 269,78524 423,599 05 208,066 55 
$ 1,901 ,450 84 
 
$ 8,967,91332 
 
$ 
 
32,709 35 
 
000 
 
$ 
 
32,709 35 $ 8,967,91332 
 
$ 
 
32,709 35 $ 10,869,364 16 
 
See notes to the general-purpose finanCIal statements - 28- 
 
 EXHIBIT "I" 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
SPECIAL PURPOSE LOCAL OPTION 
SALES TAX 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 1,24866348 
 
$ 1,392,024 40 $ 4,162,78822 
 
$ 7,342,70359 
 
18,101,41618 
 
5,513,046 72 
 
858,84988 
 
858,84988 
 
846,38379 
 
s 1,248,66348 $ 8,201,55347 $ 20,352,29046 $ 10,522,21873 
 
$ 
 
812,460 89 $ 
 
812,460 89 $ 
 
611,17763 
 
1,269,785 24 
 
139,000 60 
 
423,599 05 
 
298,968 91 
 
208 066 55 
 
126,458 97 
 
$ 
 
812,46089 $ 2,713,911 73 $ 1,175,606 11 
 
$ 8967,91332 $ 1,894,432 30 
 
$ 7,389,09258 
 
7,389,09258 
 
6,170,807 49 
 
1,248,663 48 
 
$ 1,248,663 48 
 
000 
 
1,281,372 83 
 
32,709 35 
 
$ 124866348 $ 7,389,092 58 $ 17,638,37873 $ 9,346,61262 
 
$ 1,248,66348 $ 8,201 55347 $ 20,352,290 46 $ 10,522,21873 
 
- 29- 
 
 WARE COUNTY BOARp OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUNP YEAR ENDED JUNE 30, 2002 
 
REVENUES 
Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Current Support Services BUSiness Administration 
Capital Outlay ProfeSSIOnal and Technical Services Rents Supplies BUildIng and BUildIng Improvements EqUipment 
Total Expenditures 
Excess of Revenues over (under) Expendrtures 
OTHER FINANCING SOURCES (USES) 
Premiums on Bonds Sold Proceeds from General Obllgatton Bonds 
Par Value Operabng Transfers Out 
Total Other FinanCIng Sources (Uses) 
Excess of Revenues end Other FmanClng Sources over (under) Expendrtures and Other Financing Uses 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
REGULAR 
 
BOND PROCEEDS 
 
S 
 
000 $ 
 
113,001 05 
 
S 
 
000 $ 
 
113,001 05 
 
$ 
 
000 $ 
 
232,78500 
 
648,400 20 4,34337 
827,134 89 2,456,208 69 1,509,12265 
 
$ 
 
000 $ 5,677,994 80 
 
$ 
 
000 $ -5,564,99375 
 
$ 
 
148,03370 
 
12,490,44107 
 
$ 12,638,47477 
 
$ 
 
000 $ 7,073.481 02 
 
32,709 35 
 
1,894,432 30 
 
$ 
 
32,709 35 $ 8,96791332 
 
See notes to the general-purpose finanCIal statements - 30- 
 
 EXHIBIT"J" 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 1218,28509 $ 1,218,28509 $ 1,511,16504 
 
$ 
 
---"-0",00,-- 
 
113,001 05 
 
263,53213 
 
$ 
 
000 $ 1,218,28509 $ 1,331,28614 $ 1,774,69717 
 
$ 
 
000 $ 
 
000 $ 
 
232,78500 
 
648,40020 4,34337 
827,134 89 2,456,208 69 $ 1,509,122 65 
 
2,38518581 35,97059 
 
$ 
 
000 $ 
 
000 $ 5,677 994 80 $ 2,421,156 40 
 
$ 
 
000 $ 1,218,28509 $ -4,346 708 66 $ 
 
-646,45923 
 
$ 
 
148,033 70 
 
12,490,441 07 $ 
 
$ 12,638,47477 $ 
 
-153,436 32 -153,436 32 
 
$ 
 
000 $ 1,218,28509 $ 8,291 766 11 $ 
 
-799,89555 
 
1,248,663 48 
 
6,170,807 49 
 
9,346,61262 
 
10,146,508 17 
 
s 1,248,663 48 $ 7,389,09258 $ 17 638,378 73 $ 9,346 612 62 
 
- 31 - 
 
 WARE COUNTY BOARD OF EpUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND 
JUNE 30 2002 
 
EXHIBIT "K" 
 
ASSETS Cash and Cash EqUIValents Investmenls Accounts Receivable 
 
PROPERTY TAXES FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
JUNE 30 2002 
 
JUNE 30 2001 
 
$ 4060104 60 $ 4,060104 60 $ 1 121 91275 
 
$ 3117,51465 
 
41231153 
 
3,52982618 
 
664990353 
 
21852 
 
21852 
 
1,16443 
 
Total Assets 
 
$ 3,117,73317 $ 447241613 $ 7,59014930 S 777300071 
 
LIABILITIES AND FUND EQUITY 
 
LIABILITIES 
 
Cash Ovel1lraft 
 
S 311773317 
 
FUND EQUITY 
 
Fund Balances Reserved For Debt Service Unreserved UndeslQnated 
 
$ 
 
$ 
 
000 
 
Tolal Fund Equrty 
 
$ 
 
000 $ 
 
$ 3117,733 17 $ 3,961 ,452 29 
 
4472,41613 $ 4,47241613 $ 3,811 548 42 
 
000 
 
000 
 
000 
 
4,47241613 $ 4,472 41613 S 381154842 
 
Tolal Llab111beo and Fund EqUity $ 3117,73317 $ 4472,41613 $ 7590,14930 $ 7,773,00071 
 
See noles to the general-purpose finanCial statements 
 
- 32- 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
DEBT SERVICE FUND YEAR ENDED JUNE 30 2002 
 
EXHIBIT "L" 
 
PROPERTY TAXES FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30 2002 
 
JUNE 30 2001 
 
REVENUES 
 
Taxes Other Funds 
 
$ 
 
2664 72 $ 372404491 $ 3.726709 63 $ 3473031 52 
 
144 291 10 
 
60 707 82 
 
204 998 92 
 
40283594 
 
Total Revenues 
 
$ 
 
14695582 $ 3784 752 73 $ 3,931 708 55 $ 3875,86746 
 
EXPENDITURES 
 
Debl 8elVtee PnnClpal Interest PaYIng Agent Fees 
 
$ 
 
38500000 S 2530 000 00 $ 2.915.000 00 $ 2550 000 00 
 
600,02500 
 
204 312 50 
 
804 337 50 
 
91818500 
 
73741 
 
397000 
 
470741 
 
1,16584 
 
TalaI Expenditures 
 
$ 
 
98576241 $ 2738 28250 $ 3,72404491 $ 3469,35084 
 
Excess of Ravenlie' over (under) Expenditures $ -838806 59 $ 1 046 470 23 $ 20786364 $ 
 
406,51662 
 
OTHER FINANCING SOURCES (USES) 
 
Accrued Interest on Bonds Sold 
Proceeds of Bonds Par Value 
Operatmg Transfers In Operatmg Transfers Out 
 
$ 
 
43,64514 $ 
 
4364514 
 
$ 
 
838 806 59 
 
409,558 93 -838,806 59 
 
409 558 93 838 806 59 $ -838 806 59 
 
676706 23 -676706 23 
 
Total Other Flnanong Sources (Uses) $ 
 
838 806 59 $ -385,60252 $ 453204 07 $ 
 
000 
 
Excess of Revenues and Other FinanCIng Sources 
 
over (under) Expenditures and Other Fnancmg 
 
Uses 
 
$ 
 
000 $ 
 
660,86771 $ 660 667 71 $ 
 
406 516 62 
 
FUND BALANCE JULY 1 
 
000 
 
3811 ,548 42 
 
3,811 54842 
 
3405.031 80 
 
FUND BALANCE JUNE 30 
 
$_~~~O~O~O:.. $ 4472:41613 $ 4.47241613 $ 3811 54842 
 
See noles to the general-purpose financial statements 
 
- 33- 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 3Q 2QQ2 
 
EXHIBIT "M" 
 
Cash and Cash EQUlvalento Investments Held by Trustee Accounts ReceIvable 
Tatal Assets 
 
NONEXPENDABLE TRUST FUND ENDOWMENT FUND GILCHRIST FUND 
 
AGENCY FUNDS 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 3Q 2001 
 
s 
 
43 Q3 S 
 
717 13 S 
 
76Q 16 S 
 
326 73 
 
4,22350 
 
422350 
 
4 136 Q7 
 
5250 QQ 
 
5250 QQ 
 
5,250 00 
 
S 
 
426653 S 
 
5,96713 S 
 
lQ23366 S 
 
~9~7~12~8~Q~ 
 
LIABILITIES AND FUND EQUITY 
 
LIABILITIES 
 
Funds Helcl for Others 
 
FUND EQUITY 
 
Fund Balances 
 
Reserved 
 
For Endowment Corpus 
 
$ 
 
Unreserved 
 
UndeSlQnated 
 
Total Fund EqUity 
 
S 
 
Total LaablUbes aro Fund Equity 
 
$ 
 
S 
 
596713 S 
 
598713 S 
 
5533 7Q 
 
300000 1,266 53 $ 
42ti8 53 S 
 
S QOO QOO $ 
 
3,OOQ 00 S 1 2ti8 53 42ti8 53 $ 
 
3,000 QQ 1,1791Q 4,1791Q 
 
4,266 53 $ 
 
596713 S 
 
lQ23366 S _ _-,9!,;7W'~2l::8Q~ 
 
See notes to the general-purpose financial statements 
 
34 
 
 WARE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES 
FIDUCIARY FUND TYPE AGENCY FUNDS YEAR ENDED JUNE 3Q 2002 
 
EXHIBIT "N" 
 
FAMILY CONNECTION ASSETS 
Cash and Cash Equtvalents Accounts Receivable 
Total Assets 
LIABILITIES Cash Overdraft Funds Held for Others 
TotalLJablhhes 
SPECIAL NEEDS FUND ASSETS 
Cash and Cash EqUivalents 
LIABILITIES Funds He'd fOT Others 
TOTALS AGENCY FUNDS ASSETS 
Cash and Cash EqUIValents Accounts ReceIVable 
Talai Assets 
LIABILITIES Funds Held for Others 
 
BALANCE JULY 1 2001 
 
ADDITIONS 
 
DEDUCTIONS 
 
BALANCE JUNE 30 2002 
 
S 
 
50,000 00 S 
 
50,00000 
 
S 
 
5250 00 
 
5250 00 
 
525000 S 
 
5250 00 
 
s 
 
5,25000 S 
 
5525000 S 
 
55 250 00 $ _ _....::5.:;2;::50::.,:::00::., 
 
s 
 
515000 
 
$ 
 
5150 00 
 
10000 S 
 
50,000 00 S _ _-,5",0-,0",00,-0",0,- 
 
100 00 
 
S 
 
525000 S 
 
50 000 00 S 
 
50 000 00 S _ _....::5~2o:5O::.,:::00::., 
 
543370 S 
 
1661950 S 
 
16 186 07 S _ _-,,5,~86~7:..:.:'3:. 
 
S 
 
543370 S 
 
'66'950 S 
 
16 186 07 S _ _...;::5.::86:;:.7~'.:.:3:.. 
 
S 
 
28370 $ 
 
6661950 S 
 
6618607 $ 
 
717 13 
 
5250 00 
 
000 
 
000 
 
5250 00 
 
s 
 
553370 $ 
 
6661950 S 
 
66'8607 S _ _..::.5.::96:;:.7~'.:.:3:. 
 
$ 
 
553370 $ 
 
6661950 S 
 
66 186 07 S _ _..::.5.::96:;:.7~1.:.:3:. 
 
See notes to the general-purpose finanCIal statements 
 
35 - 
 
 WARE COUNTY BOARD OF EDUCATION SCHEDULE OF EXpENOUURES OF FEDERAL AWARDS 
YEAR ENpED JUNE 30 2002 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
PASS THROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REveNUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Agncutture U S Departmen1 of Chlk1 Nutnllon Cluster Pass-ThroLIQh From Georgia Department of EducabOn Food and Nutnllon Program Food ServICeS $chCx)I Breakfast Program Nabonal SChool Lunch Program 
 
10553 '0555 
 
NlA 
 
$ 
 
417 415 53 
 
(2) 
 
NIA 
 
1 277 17955 $ 
 
2,65932700 (3) 
 
Total Child NutnllOn Clu~er 
 
$ 1694 595 08 $ 
 
265932700 
 
Other Programs PassThrough From GeorgIa Department of Eoucauon Food and Nulnoon Program Food ServICeS FOOd Dlslnbuhon Program (1) 
 
10550 
 
NlA 
 
152,'4315 
 
15214315 
 
Total U S Department of Agnculture 
 
$ , 846,73823 $ 
 
2,81'47015 
 
Corporation fOf Naoonal and Community ServICeS PassThrough From Georgia Dopartmen1 of Edueat.on Leam and Serve Arrw!lnc::a School and Community Based Programs Pass Throuqh From Okefenokee Regional EducatIOnal ServICe AgencY Leam and Serve AmerIca SChool and Community Based Programs 
 
".004 ".004 
 
NIA 
 
5 
 
NIA 
 
141413 $ 499 '5 
 
298271 (3) (4) 
 
Total COrporabon for NatIOnal and Commurvty ServICe 
 
$ 
 
1,91328 5 
 
298271 
 
Educaoon U S Department of Special EducabOn Cluster Pau.ThrOugh From GeorgIa Department of' Educaf10n IndIVIduals WIth DrsabtlltJes EducatIOn Act Part 8 Speoal Educabon FlOW Through Preschool CapaCIty BUIk1lng Improvement Grant 
 
84 027 804 17'3 
84'73 
 
NlA 
 
5 
 
634,506 41 $ 
 
NlA 
 
10'3222 4B 
 
N'A 
 
18,250 42 
 
834 508 4' 10'32224B 16250 42 
 
Total Speasl Edueatlon Cluster 
 
$ 
 
75597931 S 
 
75597931 
 
Other Programs 
 
PassTtvouQh From Coastal Plains RegIOf\Sl Edueatronal Service 
 
Agency 
 
dIbIa Souttlem Pme Migrant EducatIOn Agency 
 
Elementary and Secon.dary EdueatJon Ad 
 
Title I 
 
Migrant EdueatJon 
 
84 011 
 
NIA 
 
4271960 
 
4271960 
 
Pass-Through From Geofgaa Department of Education 
 
Elementary and Secondary EdlIcaoon Act 
 
T.ue I 
 
Grants to Local Edue:atJonal Agenoes 
 
B4 010 
 
NIA 
 
Title II 
 
Eisenhower Profe5S'Onal Development 
 
84 28' 
 
N'A 
 
TrtIe III 
 
Technoiogy Literacy Challenge Fund Gran13 
 
84 318 
 
NIA 
 
Title VI 
 
Innovative EducabOn Program Str'at'egIes 
 
84 298 
 
NlA 
 
ClaM SIze ReductJ:Jn Goals 2000 
 
84"'0 
 
NlA 
 
State and Local Education SystemIC Improvement Grants 
 
64 276 
 
NIA 
 
1 82363913 3232763 
~1 46599 384 :!18 00 
1480738 
 
182363913 3232763 196 B9 (3) 
5' 46599 <06 030 $2 (3) 
1480738 
 
36 - 
 
 WARE COUNTY BOARD OF EDUCATION SCttEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE ~1~ 
 
FUNDING AGENCY PROGRAMtGRANT 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTm ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Education U S DepaJ"l:l'T"ref"l\ of Other Programs Pa~ThroughFrom Georgia Qepartmenl of Educabon Vocabonal Education - BaSIC Grants to Stales High Scnool Program BaSIC Grant Pass-Through From Okefenokee ReglOl1al Educaoonal service Agency safe and Drug-Free SChools 
 
84 048 84 188 
 
NfA 
 
$ 
 
9859200 $ 
 
NlA 
 
23281 13 
 
9872143 (3) 23281 13 
 
Total U S Department or Education 
Defense U S Department of Direct Depa.rrment of the Army ROT C Program 
 
S 322713017 S _-"3".2",4!!.8-,,,,88,-,,-O',- 
 
S 
 
49291 43 $ _ _....::4"8.",2,,-8',-4,,,3,- 
 
Labor U S Department 01 
Pass-Through From Southeast Georgaa ReglQllSl DevelOpment Center 
Workf~ Investment Act Youth AcbvltJes 
 
17259 
 
NfA 
 
$ 
 
29,82735 S 
 
28838 30 (3) 
 
Transportation U S Department of Pass Through From Governor's Office of Hlghw3V Safety State and Community Hrghway Safety 
 
20600 
 
NlA $ _ _-,,'5,-000=-,00,,- 
 
(4) 
 
Total Fedef'll FinanCIal Assaslance 
= N/A Not AvaIlable 
 
S 5 169 900 46 S _-,6,"I'~4~2.:::8"''',-6~0::. 
 
Noles to me 5cttedyle of Exoengltures 01 Federal AwardS 
 
(1) The amounts. shown for the Food OlstnbutlOn Program repfesents the Federally a5slgned ....alue 01 nonmonetary aSSlSlance for donated commodities received and/or consumed by lhe system dunng the current fiscal year 
(2) Expenditures for the School Breakfast Program were not mamtalned separately and are Il"duded In the 2002 NatlooaJ School Lllnch Program 
(3) Expendrtures fOt thiS program Ifldude Slale and/or Other Funds Expendl.lures are not malntamed by fund source 
(4) ExpencIllUres on thiS program were not mainlallle'd by fund source 
 
Major Programs are ldentrfled by an astonsk ()In front 01 the CFDA number 
 
The School Dtslnct did not proVIde Federal ASSistance to any Subrecaplent 
 
The accompanying sdledule of expenditures of Federal awards Includes the Federal grant BctNlty of the Ware County Board of EdUCallon and 15 presented on the modified accrual basis of accountmg whICh IS me baSIS of accounting used In the presentatron of the general-purpose fH\!Iooal statements 
 
See notes to the general-pUrpose finanaal statements - 37 
 
 WARE COUNTY BOARD OF EDUCATION SCHEDULE OF STATIE REVENUE YEAR ENDED JUNE 30. 2002 
 
SCHEDULE "2" 
 
AGENCY/FUNDING 
GRANTS Community Affairs Georgia Department of 
G~~sEm~~Fuoos Local Asslstance Grant 
EducabOn Georg.. Deportment 01 Quality BaSIC EducabOl1 DIrect Instructional Cost Kindergarten Program Kindergarten Program - Early Intervenbon Program Pnmary Grades (1-3) Program Pnmary Grad... Early Intervenllon (13) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades - Early InterventiOn (45) Program Middle Grades (6-8) Program Mldcle School (6-8) Program HlQh School General Educa1JOn (ll-121 Program VocabOnaI laboratory (9-12) Program Students with Dlsablllties Category I Category II Category III Category IV CategOlY V "'!led S.-,t - Category VI Remedial Education Program Altemabve Edueatlon Program EnglISh Speakers 01 Other Languages (ESOL) 20 Days Addfbonal InstnJctlon Melha center Program Staff and Professk)nal Development Indirect Cost Categoncal Grants Pupil TransportabOO Regular Bus Replacement SparsIty Nuqjng Serw:es PrInopal Supplements 
VocationalSupenn~ 
Mkjterm AdjUstment HoId-Harmiass Educabon Equalwlbon Funding Grant Food Serw:es Vocational EducatIOn 
Other State Programs Health Insurance Men1O<1ng Program Mentor Teachers Preschool Hand_ped Program Spec&81 Education Low lnaclence Grant Statewlde 4-8 Mer School Program Statew>de K 3 Reading PrognIm Teachers'RetJremen1 
LOlIOfy Programs AssostMl Technology Computers en the CIa5sroom Post Secondary OplJons 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
TQTAL 
 
$ 
 
25,00000 
 
35,00000 
 
$ 
 
2500000 
 
35,000 00 
 
1,28583100 48874500 
3,222 555 00 1,039,23300 1734 860 00 
485309 00 
31850600 309192200 2,59095400 
92071500 
66 360 00 84864200 213570300 54908700 
2484600 1,581,44300 
101,15200 253,87800 
34 69000 173,606 00 60238800 11810200 3,94947500 
 
79278500 198 425 00 2000000 132744 00 26,95500 
3528500 17 055 00 377366900 
$ 20251502 
420,77423 1 57377 3,21300 
8282700 55,35200 56 495 00 9386809 31,58164 
6,236 00 
 
201 872 00 
14,936 00 227454 76 
 
1 28583100 48874500 
322255500 1 03923300 1 734 860 00 
485,309 00 
31850600 3091 92200 259095400 
92071500 
6636000 84864200 213570300 54908700 
2494600 1 581 44300 
10115200 25367600 
34 590 00 17360600 60238800 11810200 394947500 
79278500 198,42500 2000000 132744 00 26,95500 
3526500 17 055 00 377366900 201,872 00 20251502 
42077423 157377 3,21300 
82 827 00 5535200 56 495 00 9386809 31,58164 
14,936 00 227454 76 
6236 00 
 
38 
 
 WARE COUN"TY BOARD OF EpUCATION 
SCHEDULE OF STATE RE\lENUE 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE "2" 
 
AGENCYIFUNDING 
GRANTS OffICe of School Readmess Pre-KJndergarten Program 
Office of Treasury and Fiscal ServICeS PublIC SChool Employees Retirement 
CONTRACT 
Public Health Georgia Department of Pass-Through From SOutheast l-iealth Umt Youth Development Wrap Around Program 
 
GOVERNMENTAL FUND TYPES 
 
SPECW. 
 
GENERAL 
 
RE\lENUE 
 
FUND 
 
FUND 
 
TOTAL 
 
s 104026441 S 1,04026441 
 
s 
 
704S1 00 
 
70,4S1 00 
 
7 SOC 00 S 31707264 7S S 
 
7 SOO 00 
 
See notes to the general-purpose finanaal statements 39 
 
 WARE COUNTY BOARO OF EOUCATION SCHEDULE OF APPROVED LOCAL 0PT10N SAlES TAX PROJECTS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE "3" 
 
PROJECT 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED COSTS (2) 
 
AMOUNT EXPENDED IN CURRENT YEAR (3) (4) 
 
AMOUNT EXPENDED 
IN PRIOR YEARS (3) (4) 
 
PROJECT STATUS 
 
Retlnng prBVlOUSty ancurred General ObhgabOn Debt of the SChool D,stnet 
 
S 15,10000000 $ 15,10000000 S 98576241 $ 2727,29789 OnilO'ng 
 
Acqulnng construetlng and equlppmg the following Capital Outlay projects 
ackhng to remodeling renovabng 
rmprovlng and eqUipping exlSbng educauenaJ buldngs properties and fadl_ of the SChool DISlnCl, acqUlnng any necessary personal property and eqwpmenl, including computers and related technology copterS energy management HVAC, lighting and S1rT'1llar equipment relocating or e~-...m(hng, remodeling and renovabn;: Lllt exlSbnQ transportabon and bus garage and remodehng and renovation necessary 10 convert Center Junior High School mto School District admlmstrabve offices and purchast:ng achooI buses 
 
15900 000 00 15 900 000 00 
 
1662181 11 
 
9831 234 53 Ongoong 
 
Rebnng the SChool DISlncrs General Obhgahon Bonds Series 1995 debt 
 
1 9B5 000 00 
 
1,985,000 00 
 
0ng01Oll 
 
Acqwnng constructing and eqUlppmg the foI1OW11lll Caprtal Outlay projects renovatIOns and Improvements at Memonal StadiLm acqutSIIJon constructJon, renovabOn and eqUipping of fine arts facJlmes rncIudJng the 
construcuon of a new perlomJtng ana 
center and choral lab at Ware County H'Ilh School, reoovatIons at tho Waycross Middle School audltonum, renovabons to the Ware County Middle SChool audrtonum and enlargements and renovationS to the band room at Ware County High School SIte Improvements including pun::hase of eqUipment, prOVIding fencing demolitIOn paving construction of SIdewalks and covered areas at vanous schools, construetuJn of soccer fields and Improvements to the softball football ftek:ls tennis courts, phy&Ical education andl 
or any other athlebc field provIding hghbng bleadlera fenc1ng and eqwprnent al Ware County High SChool Improvements to the softball baseball field soccer field, football tIeId physJcal educahon and/or 
any other athlebc field fenCing pav1ng reworking Ole bus Ioadmg area and providIng IIghbng and bleachers at WByCr065 Middle SChool, Improvements 
to the softball, baseball, soccer fooIbajl, phy&JcaJ education and/or any other athletlc fIekJ fencmg pavtng and provlling l'Ilhtlng and bleachers at Ware County 
MId<Ie School, providing IIghbng and 
mstalhng bleachers at the softball and 
 
 WARE COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECIS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE -:r 
 
PROJECT 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED COSTS (2) 
 
AMOUNT EXPENDED IN CURRENT YEAR (3) (4) 
 
baseball fields at Ware County Magnet 
 
SChool constructIOn of classrooms at 
 
Ruskin MemonalOnve Waresboro and 
 
Wacona Elementary Schools, construet1on 
 
of a JROTC bUlldmg at Ware County 
 
HIgh School, acqUIsition of furnIShings 
 
and equipment at Ware MKldle Waycross 
 
Middle Memonal Dnve Wacona Waresboro 
 
and Ware Magnet Schools 
 
making extenor Improvements mdudUlg 
 
paInting and repalrs 10 all schools 
 
acqUlsrnon of new technology copiers 
 
matertals and equipment purd1ase 
 
and Installatlon of HVAC eIectncaI and 
 
energy controls a1 Waresboro Wacona 
 
MemonaI Dnve Elementary SChools Ware 
 
County and Waycross Middle Schools 
 
Ware Magnet and Ware County HIgh School 
 
acqulslbon of new school buses and 
 
renovations and lRlpfovements 10 the bus 
 
shop and payment of conbngenaes, surveys, 
 
geotechnICal seMceS ardlItecturat and 
 
engl.neenng fees testmg selVlC8S and fees 
 
together With capitalized Interest and legal 
 
admltllstrabve costs related 10 ISSuance 
 
of the bonds 
 
S 25,515000 00 S 25,515,00000 S 401978369 
 
AMOUNT EXPENDED 
IN PRIOR YEARS (3) (4) 
 
PROJECT STATUS 
Ongoing 
 
S 58500000 00 S 58 SOD 000 00 S 6,667,72721 S 12558 532 42 
 
(1) The SChool DISIrlct's angmal cost esbmate as speafied In the resolution caUmg for the lmpostbon of the Local Option Sales Tax 
 
(2) The School DlstI1cfs current estimate of total cost for the pro,ects Includes all cost from prQ1ed: ancepbon to completion 
 
(3) The voters of Ware County approved the Imposlbon of 8 1% sales tax to fund the above projects and retire aSSOCIated debt Amounts expended fQr these projects may Include salos tax proceeds, stale, local propel1y taxes and/or other funds over the hfe of the Protects 
 
(4) In addlbon 10 the expenditures shown above the School DlStnet has Incurred Itrterest to provide advance funding for the above projects as fonows 
 
Current Year 
 
s 204 312 SO 
 
see notes to the general-purpose finanaal statements 
 
- 41 - 
 
 - - - - - - - - - - - - --- 
WARE COUNTY BOARD OF EDUCATION GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM 'QBEI 
ALLOTMENTS AND EXpENDITURES - BY PROGRAM YEAR ENDED JUNE 30 2002 
 
SCHEDULE "4" 
 
DESCRIPTION 
 
ALLOTMENTS FROM GEORGIA DEPARTMENT OF EOUCATION (1) 
 
ELIGIBLE QBE PROGRAM COSTS 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
DIrect ImlrudMlnal Programs 
 
KIndergarten Program 
 
$ 
 
KIndergarten Program-Early InterventIOn Program 
 
Prw18ry Grades (1-3) Program 
 
PI ''1ary Grades-Early Intervenllon (1-3) Program 
 
Upper Elementary Grades (4-5) Program 
 
Upper Elementary Glades-Early Intervention (4-5) 
 
Program 
 
Middle Grades (6-8) Program 
 
Middle School (6-8) Program 
 
Htgh School General Educatlon (9-12) Program 
 
Vocational Laboratory (9-12) Program 
 
Students WIth DtsabllltJes 
 
category I 
 
category II 
 
Category III 
 
category IV 
 
category V 
 
GIfted Student Cate90fY VI 
 
Remedial Education Program 
 
Attemabve EducatIOn Program 
 
Engbsh Speakers of Other Languages (ESOL) 
 
1403185 00 $ 53335200 
3,51666800 1 134,08000 1 888,58700 
 
1661 51604 $ 41970345 
3961 764 53 827,461 82 
2175,76275 
 
32904 83 $ 2358 75 
13013504 6,64307 
n,77689 
 
1 694 420 87 422 062 20 
4091 89957 834 104 89 
225353964 
 
534,211 00 34757500 3374,11200 282742300 1,004 746 00 3955561 00 
1 725777 00 110,384 00 276,82800 3774700 
 
338,92642 27445707 3,875,263 66 372198226 1,20411122 
1013848 856,_48 2548 210 69 222,09703 
40 799 66 1 435058 87 
129,354 50 401 396 
25791 00 
 
1 07933 1663202 151 43540 22566434 7328575 
22 81 19677  
8,966 12 85175 
111 24963 80170 
46321 
 
340 005 75 291 08909 4026699 06 3947,646 60 1 2n 396 97 
10161 29 876141 92 2557 17681 222 948 78 
40 799 66 1 546 308 50 
130,156 20 401,396  
26,254 21 
 
TOTAL DiRECT INSTRUCTIONAL PROGRAMS 
 
$ 
 
22,670238 00 $ 24,130 260 37 $ 85994808 $ 24 990,208 45 
 
Macha Genter Program Staff and ProfesSIOnal Development 
 
65736600 12888000 
 
863851 41 5354462 
 
13953585 7533538 
 
100338726 12888000 
 
TOTALQBEFORMULAFUNDS 
 
$ 
 
23456 482 00 S 25047656 40 $ 1 07481931 $ 2612247571 
 
(1) Comprised of State Foods phJs Local FIVe Mill Share 
 
See notes 10 the general-purpose finanCIal statements 
 
- 42- 
 
 WARE COUNTY BOARD OF EDUCATION GENERAL FUND - OUALITY BASIC EDUCATION PROGRAM (OBEl 
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002 
 
SCHEDULE "5" 
 
Ware Magnet School Ware County High School Wllhams Heights Elementary School Waycross Middle School Center Elementary School Ware County Middle School Ruskin Elementary School Memonal Drive Elementary School Waresboro Elementary School Wacona Elementary School Daffodil Center ALPHA Center Alternative School Central Office (MernatlVe Educabon Program) 
TOTAL 
(1) Comprised of State Funds plus Local Five Mill Share 
 
ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) 
 
ELIGIBLE OBE PROGRAM COSTS 
 
$ 
 
1,424,11600 $ 1,665,12358 
 
5,149,26700 
 
5,873,785 65 
 
1,618,14700 
 
1,834,32509 
 
2,202,223 00 
 
2,449,884 18 
 
1,846,832 00 
 
1,910,384 26 
 
2,644,205 00 
 
2,868,815 83 
 
1,769,25200 
 
1,832,75520 
 
1,719,93900 
 
1,746 472 46 
 
1,671,72100 
 
1,733,405 55 
 
2,347,706 00 
 
2,408,05089 
 
84,04265 
 
451,26012 
 
276,82800 
 
131,90299 
 
$ 
 
22,670,236 00 $ 24,990,20845 
 
See notes to the general-purpose financial statements - 43- 
 
 SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS 
 
 -tL~~111 W.""l10N 
srMt: AUDITon 
_fA 1 F'5 ~1 _ 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 W ........hlOglnn ~trccl \ W SUI!C 211 
Atl"nt". Georgi,' ,tl,34-H41Kl 
June 23, 2003 
 
Honomble Sonny Perdue, Governor Members of the Geneml Assembly Members of the State Board of FducatlOn 
and Supenntcndent and Members of the Ware County Board of Educalton 
Rl:.POR I ON COMPLIANCE AND ON IN rl:.RNAL CON rROL OVER FrNANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STA I EMEN rs PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDlTrNG STANDARDS 
Ladles and Gentlemen 
We have audtted the financial statcmcnt!< of Ware County Board of EducatIOn a, of and for the year cnded Junc 30. 2002. and have Issued our report thereon dated June 23. 2003 ThIs report wa~ qualified for a scope lImltalton and for vanous departurcs from gcncmlly acceptcd accounting principles. as Identified In the auditor's rcport on the geneml-purpo>e financial ,tatement, Except a~ dlscus,ed m the followmg pamgmph. we conductcd our audit m accordance with audltmg ,tandard, gencmllyaccepted m thc United States of Amenca and the standards applicable to linanclal audits contamed In Government Audltmg Standards. I~~ued by the Comptroller Geneml of the United States 
Wc did not observe the takmg 01 eIther the Fedeml donated commodlltes mvcntory or the purchased lood, Inventory at June 30. 2002. nor could we sall,fy ourselve, as to the accumcy of the amount> slated a~ m\'cntone~ through alternatlvc procedure~ 
Compllancc 
A~ part of obtammg rea'iOnable assunmce about whether Ware County Board ofEducallon's finanCIal ~tatement~ are free of matenal mIsstatement. we performed tests of Its compliance with certam proVISIOn, of law" regulatIOns. contract, and grants. noncompliance With whIch could havc a dlfCCt and matenal effect on the determmatlOn of financial statement amounts However. provldmg an opinIOn on compliance with those pro\'l,ions was not an obJectl\e of our audit, and accordmgly. wc do not express such an opmlOn I he results ofour tests dIsclosed no mstanccs ofnoncompliance that arc reqUIred to be reported undcr Govcrnment AudIting Standard~ 
2002YB-41 
 
 Internal Control Over fmanclal Reportmg 
In planmng and performmg our audit. wc consldercd Ware County Board of Education's mternal control over financial rcportmg m order to determme our audltmg procedure~ for the purpoSC of e'(pre~smg our opmlon on the financial statemcnts and not to provide assurancc on the mternal control over financIal reportmg However, we noted a certam mattcr mvolvmg thc mternal control over financial reportmg and Its operation that we consider to be a reportable condition Rcportable conditIOns mvolve matters commg to our attention relatmg to slgmficant defiCiencies m thc dcslgn or operation of the mternal control over financial reportmg that, m ourJudgmenL could adversely affect Warc County Board of EducatIOn's abilIty to record, proces~, summanze and rcport financIal data con~lstent with assertions of management m the financial statements The reportable condition IS dcscnbed m the accompanymg Schedule ofFmdmgs and Qucstloned Costs as item FS-748 1-02-0 I 
A matenal weakness IS a condition in which the deSIgn or operatIOn of one or more of the mternal control components does not reduce to a relatively low Icvcl the nsk that misstatements m amounts that would be matenal m relatIOn to the financial statements bemg audited may occur and not be dctccted \\Ithm a timely penod by employees m the normal course of performmg thclr assigned functions Our consideratIon of the mternal control over financIal rcportmg would not neces~anly dl~lose all matters m the mternal control that might be reportable conditIOns and, accordmgly, would not neccssanly dlselose all reportable conditIOns that are also considered to be matenal weaknc\ses However, wc consIder Itcm FS-748 1-02-01 to be a material wcakness 
This report IS mtcndcd solely for the mformatlon and use of the managemcnt, members ofthc Ware County Board of EducatIOn, Federal awardmg agcncles and pass-through entltlcs and IS not mtcnded to be and should not be used by anyonc othcr than these specIficd partie~ 
Respectfully submitted, 
~~~ 
 
RWH as 2002YB-41 
 
R sell W Hmton State Auditor 
 
 R\I"'~F11 W. UIN ION 
... JATl:: AUDlTOH 
r11')4\ rSri 217" 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
::!" t WJ'ahJn!!lOn ~lreCI. ~ W '-tulle 214 AII.lnIJ. GeorglJ JOlJ4-H4(Hl 
June 23. 2003 
 
Honorable Sonn) Perdue. Govcrnor Members of the Gcncral A~sembly Mcmber, of thc Statc Board ofTducatlon 
and Supenntendent and Mcmbers of the Ware County Board of EducatIOn 
REPOR I ON COMPLIANCE wn II REOUIREMENTS APPLICABLE TO EACH MAJOR 
PROGRAM AND ON INTERNAL CONTROl. OVER COMPLIANCE IN ACCORDANCL WITII OM13 CIRCULAR A-I33 
Ladlc, and Gentlemen 
ComplIance 
We have audited the compliance of Warc County Board of Education 'WIth the type, of compllancc requlremcnts descnbed m thc US Of)h" of Managemenl and Budgel (OMB) Circular ..1-133 ('ompltance Supplemenl that are applIcable to each of Its malor Federal programs for the year ended June 30. 2002 Ware County Board of Education's mll:Jor federal program~ arc Identlficd m the Summary of Auditor's Results Section of the accompanymg Schedule of Fmdmgs and QucstlOncd Cosls Compliance With the reqUIrements of laws. regulations. contracts and grants applIcable to each 01 Its major Federal programs IS the rcsponslbliity of Ware County Hoard of ~.ducatlon's management Our re,ponslbillty I~ to express an opmlon on Ware County Board of Education's .amplmnce bascd on our audit 
We conducted our audit of complIance m accordance With audltmg standards gcnerally accepted m the United Statcs of Amenca. the standard~ applIcable to finanCial audits contamed m Government Audltmg Standards. I~~ucd by the Comptrollcr General of the Umted State~. and OMB Circular A133. Auda, of Siaies. Local GO\'ernmenl\. and Non-Prtifil OrganlZallOf/\ Ibose standards and OMB Circular A-I33 reqUIre that we plan and pcrfonn the audit to obtain reasonable assurance about whether noncompliance With thc types ofcomplIance reqUIrements rclerrcd to abovc that could have a direct and matenal cffcct on a major Federal program occurred An audit mcludes cxammmg. on a test ha~.,. eVldcncc ab<lUt thc Ware County Board of FducatlOn's compliance With those requlrcments and perfonnmg such othcr procedurc, as wc consldcrcd neccssary m thc clrcum~lances Wc belIeve that our audIt proVIdes a reasonable basl~ for our 0plmon Our audit doe~ not proVide a legal dctennmatlon on Ware County Board of Educatlon\ compliance 'Wlth tho,c reqUlremcnts 
2002SA-lO 
 
 In our opmlOn, the Ware County Board of Educallon complied. m all matenal respccts, with the reqUirement~ referred to above that are applIcable to each of lis major Federal programs for the year cnded June 30. 2002 
Internal Control Over Compliance 
The management of Ware County Board ofEducallon IS re~ponslble for cstabllshing and mamtammg effeellve mternal control over compliance With reqUirements of laws. regulallons, contracts and grants applicable to Federal progmrns In plannmg and performmg our audit. we considered Ware County Board of Eduea\lon's mternal control over complIance With reqUirements that could have a direct and matenal effect on a major Federal program m order to determme our audltmg procedures for the purpose of expressmg our opmlon on compliance and to tcst and report on mternal control over compliance m accordance wllh OMB Circular A-133 
Our consideration of the mternal control over compliance would not necessarily discloM: all matters m the mternal control that might be matenal wcaknesscs A matenal weakness IS a condillon In which the design or operation ofone or more ofthe Intcrnal control components does not reduce to a relatively low level of nsk that noncompliance wllh applicable reqUirements of laws. regulallons. contracts and grants that would be matenal m relation to a major Federal program bemg audited may occur and not be detected Within a IImely penod by employees m the normal cour~e ofperformmg their assigned functlOn~ We noted no matters mvolvmg the mtcrnal control ovcrcompllance and ItS operation that we consider to be matenal weaknesscs 
Thl~ report IS Intendcd solely for the mformallon and use of the management. member; of the Ware County Board ofEducallon. Federal awardmg agenclcs and pass-through entilles and IS not mtcnded to be and should not be used by anyone other than thcse specified parties 
 
RWH as 2002SA-IO 
 
Ru sell W Hmton State Auditor 
 
 SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 WARE COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 2002 
 
PRIOR YEAR FINANCIAL S I A fEMENT FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FS-748 1-00-02 FS-7481-01-01 
 
Further ActIOn Not Warranted Unresolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
GENERAL FIXED ASSETS failure to Mamtam General Fixed Assel~ Account Group Reportable ConditIOn - Material Weakness hndmg Control Number FS-7481-01-01 
 
The Ware County Board of Education does not mamtain a system-wide General Fixed Assets Account Group The School Dlstnet IS aware of new regulations that reqUire the recordmg of a General Fixed Assets Account Group on the Fmanclal Statements by June 30,2003 The School Dlstnct has begun the process of Implementmg procedures to record and mamtam a General Fixed Asset~ Account Group \\1thm the formal accountmg records m order to meet reqUirements set by GASB 34 
 
 SECTION IV FINDINGS AND QUESTIONED COSTS 
 
 WARE COUNTY BOARD OF EDUCATION SCHEDULE OF fINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 
SUMMARY OF AUDITOR'S RESULTS 
Type of Rcport Issued on the fmanclal Statements The auditor's opmlOn on the Ware County Board of Education's financial statements was qualified for a scope limitation and for vanous dcpartures from genemlly accepted accountmg pnnclplcs 
2 Reportable Conditions m Internal Control Dlscloscd by the Audit of the Fmanclal Statements The audit rcport for the Ware County Board of education disclosed a financial statcment reportable condition related to the followmg control category 
General FIxed Asset~ 
The reportable conditIOn descnbed above IS consldcred to be a matcnal wcakne~s 
3 Noncompliance Matcnal to the Fmancial Statements Inc audit of the Warc County Board of Education disclosed no mstances of noncompliance that were deemcd to be matenal to the financial statements 
4 Reportable ConditIOns in Internal Control Over Mawr Programs The audit report for the Ware County Board of Education did not disclose any reportablc conditIOns m mternal control over major programs 
5 1 yoe of Report Issued on Compllancc for Malor Programs The auditor's opmion on the Ware County Board of Education's report on compliance With requlrcments applicable to major programs Wlll> unqualified 
6 Audit Fmdmgs ReqUIred to be Reported by Section 5IO(a) ofOMB Circular A-I33 The Ware County Board of Education's audit did not disclose audit findings requIred to he reported by section .5IO(a) ofOMB CIrcular A-I33 
7 Malor Programs Federal awards audited a. major programs are as follows 10553 Food and NutntlOn Program - Food Services - School Breakfast Program 10555 Food and NutntlOn Program -I'ood Servlccs - National School Lunch Program 84 340 Elementary and Secondary Education Act - Title VI - Class Size Reduction 
8 Tvpc "A" Progr.un Dollar Thre~hold Thc dollar threshold for type "A" programs was $300.000 00 
9 Low RI~k Audllee The Warc County Board of Education qualified as a low nsk audltee as defined by Secl10n 530 ofOMB CIrcular A-I33 
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 WARE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 
II FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS GENERAL FIXED ASSETS Fallure to MaintaIn General Fixed Assets Account Group Reportable Condition - Matenal Weal..ness Repeated From Pnor Year Findmg Control Number. FS-748I-02-0I The Ware County Board of Education dtd not establIsh a General Fixed Assets Account Group wlthm the formal accountmg records as required by generally accepted aceountmg pnnclples This condition re~ulb m the general-purpose financial statements of the School Dlstnct bemg Incomplete and not m accordance with generally accepted accountmg pnnclples Appropnate actIOn should be talen by the School DISlnct to establIsh accountmg controls and procedure~ to provide for mamtenance of a General Fixed Assets Account Group The~ subsidiary records should mclude an Invenlory of land, bUlldmgs and eqUIpment owned by the School District and should mclude, but may not be lImited to, date acqUIred, acquisItion cost, estimated replacement cost, location and descnptlon Detailed records should be maintaIned of all addItIons and deletions to the General Fixed Assets Account Group III FEDERAL AWARD FINDINGS AND OUESTIONED COSTS No matters were reported 
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