GA A'6oo .RI 
E2<o 
U5 199'-f-'15 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA. GEORGIA 30334 
 
 AUDIT REPORT UNION COUNTY BOARD OF EDUCATION 
BLAIRSVILLE, GEORGIA YEAR ENDED JUNE 30, 1995 
 
 UNION COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
AND EXPENDABLE TRUST FUND 
 
4 
 
C 
 
STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
7 
 
D 
 
COMBINED STATEMENT OF REVENUES, EXPENSES AND 
 
CHANGES IN FUND BALANCES 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
 
8 
 
E 
 
COMBINED STATEMENT OF CASH FLOWS 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
 
9 
 
F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
10 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
24 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCE 
 
26 
 
FIDUCIARY FUND TYPES 
 
I 
 
COMBINING BALANCE SHEET 
 
29 
 
 UNION COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
30 
 
2 CASH AND CASH EQUNALENTS 
 
32 
 
3 ACCOUNTS RECEIVABLE 
 
33 
 
SCHEDULE OF REVENUE 
 
4 
 
STATE 
 
34 
 
5 
 
LOCAL AND OTHER 
 
35 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
6 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
36 
 
7 
 
LOTTERY PROGRAMS 
 
37 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
8 
 
OVERALL 
 
39 
 
9 
 
BYPROGRAM 
 
40 
 
10 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
 
42 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
 UNION COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
SECTION ill INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through F) of the Union County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
 
95ARL-13* 
 
 * The general purpose :financial statements of the Board did not contain a General Fixed Assets 
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should 
be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Union County Board of Education as of June 30, 1995, and the results of its operations and the cash flows of its nonexpendable trust funds for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 4, 1996, on our consideration of the Board's internal control structure and a report dated April 4, 1996, on its compliance with laws and regulations. 
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements of the Union County Board ofEducation taken as a whole. The combining statements (Exhibits G through I) and the financial schedules (Schedules 1 through 10 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Union County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
95ARL-13* 
 
 A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
~~,~ 
Claude L. Vickers State Auditor 
CLV:dt  95ARL-13* 
 
 UNION COUNTY BOARD OF EDUCATION - 1- 
 
 UNION COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE30 1995 
 
Cash and Cash Equivalents 
Accounts RKeivable 
Inventories Food Donated Commodities Purchased Food 
Amount to be Provided in Future Years For Payment of Capital Lease Agreements 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
S 2,450,963.81 $ 315,332.99 S 250,000.00 
 
54,960.51 
 
66,245.55 
 
11,745.00 
 
19,947.72 8,918.78 
 
Total Assets 
 
$ 2,505,924.32 $ 410,445.04 $ 261,745.00 
 
LIABILmES AND FUND EQUITY 
LIABILmEs 
Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue Capital Lease Agreements 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Continuation of Federal Programs For Endowment Corpus For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food 
Unreserved Undesignatad 
Total Fund Equity 
 
s 
 
1,357.63 $ 
 
26,864.63 
 
10,065.87 
 
62,034.57 
 
43,888.83 
 
s 
 
11,423.50 $ 132,788.03 
 
s 
 
$ 
 
51,143.95 
 
536.37 
 
$ 
 
51,143.95 $ 
 
2,443,356.87 
 
$ 2,494,500.82 $ 
 
19,947.72 8,918.78 
29,402.87 
248,254.14 $ 
277,657.01 $ 
 
261,745.00 261,745.00 
 
Total Liabilities and Fund Equity 
 
$ 2,505,924.32 $ 410445.04 $ 261,745.00 
 
The notes to the general purpose financial statements are an integral part of this statement. -2- 
 
 EXHIBIT"A" 
 
FIDUCIARY FUND TYPES TRUST FUNDS 
 
$ 
 
42,505.69 
 
576.19 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS (Memorandum On!Y.} 
JUNE 30, 1995 JUNE 30, 1994 
 
$ 3,058,802.49 $ 2,453,089.91 
 
133,527.25 
 
147,930.04 
 
19,947.72 8,918.78 
 
21,284.29 6,619.03 
 
$ 
 
115744.23 
 
115,744.23 
 
122,574.81 
 
$ 
 
431081.88 $ 
 
115744.23 $ 313361940.47 $ 2i751 1498.08 
 
$ 
 
28,222.26 $ 
 
70,598.54 
 
72,100.44 
 
73,336.96 
 
43,888.83 
 
5,129.02 
 
313.82 
 
$ 
 
115 744.23 
 
115,744.23 
 
122,574.81 
 
$ 
 
115 744.23 $ 259,955.76 $ 271,953.15 
 
$ 
 
31,572.79 
 
$ 
 
31,572.79 
 
11~.09 
 
$ 
 
43,081.88 
 
$ 
 
43,081.88 $ 
 
$ 
 
536.37 $ 
 
1,351.75 
 
31,572.79 
 
31,390.78 
 
51,143.95 
 
51,143.95 
 
19,947.72 8,918.78 
 
21,284.29 6,619.03 
 
$ 112,119.61 $ 111,789.80 
 
2,964,865.10 
 
2,367,755.13 
 
$ 3,076,984.71 $ 2,479,544.93 
 
115 744.23 $ 3,336,940.47 $ 2,751,498.08 
 
-3- 
 
 UNION COUNTY BOARD OF EDUCATION 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND 
YEAR ENDED JUNE 30, 1995 
 
REVENUES 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Other Operations of Non-Instructional Services 
Capital Outlay Debt Service 
Principal Interest 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Capital Leases Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
GENERAL FUND 
 
GOVERNMENTAL FUND 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 6,201,772.19 $ 334,993.82 
 
87,443.82 1,107,688.55 
 
2,867,093.91 
 
471,329.33 s _ _1""'17'-4"'5.;.;::.oo~ 
 
$ 9,156,309.92 $ 1,914,011.70 $ _ _1_1~,7_4_5_.00_ 
 
$ 5,628,596.52 $ 862,950.78 $ 
 
326,161.89 121,200.72 174,616.70 272,001.78 553,835.46 60,260.77 747,385.49 . 573,797.19 
17,211.28 1,317.61 
10,821.00 9,186.31 68,931.13 20,964.61 
 
122,704.38 9,267.09 18,465.36 
20,345.93 42,893.70 
3,300.00 
60,254.25 755,722.55 
 
6,830.58 2,206.42 
 
$ 8,595,325.46 $ 1,895,904.04 $ 
 
$ 560,984.46 $ 
 
18107.66 $ 
 
0.00 
0.00 11,745.00 
 
$ $ -250,177.34 
$ -250,177.34 $ 
 
177.34 $ 250,000.00 177.34 $ 250,000.00 
 
$ 310,807.12 $ 2,183,693.70 
 
18,285.00 $ 258,408.83 
 
261,745.00 0.00 
 
-1,336.57 2,299.75 
 
FUND BALANCE JUNE 30 
 
$ 2,494,500.82 $ 277,657.01 $ 261,745.00 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 EXHIBIT"B" 
 
TYPES TOTAL 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 
 
TOTALS 
(Memorandum Onl~ YEAR ENDED 
JUNE 30, 1995 JUNE 30. 1994 
 
s 6,536,766.01 1,195,132.37 3,350,168.24 $ 
s 11,082,066.62 $ 
 
s 
5,562.47 
 
6,536,766.01 $ 5,an.1n.24 1,195,132.37 1,125,923.17 3,355,730.71 2,983,755.16 
 
5,562.47 $ 11,087,629.09 $ 9,981,850.57 
 
s 6,491,547.30 $ 
448,866.27 130,467.81 193,082.06 292,347.71 596,ns.1s 60,260.77 750,685.49 573,797.19 17,211.28 61,571.86 766,543.55 
9,186.31 68,931.13 20,964.61 
6,830.58 2,206.42 
s 10,491229.50 S 
s 590,837.12 $ 
 
0.00 S 6,491,547.30 S 6,083,227.99 
 
448,866.27 130,467.81 193,082.06 292,347.71 596,ns.1s 60,260.77 750,685.49 573,797.19 17,211.28 61,571.86 766,543.55 
9,186.31 68,931.13 20,964.61 
 
329,455.67 124,394.72 180,481.76 277,943.49 522,511.84 69,321.00 666,634.71 531,154.78 15,576.20 55,366.29 693,060.72 
63,903.20 66,691.13 
 
6,830.58 2,206.42 
 
18,200.00 
 
0.00 S 10,491,229.50 $ 9,697,923.50 
 
5,562.47 $ 596,399.59 $ 283,927.07 
 
s 250,177.34 
-250.177.34 
 
s 
 
0.00 
 
$ 590,837.12 $ 2,442,102.53 
 
-1,336.57 2299.75 
 
s 167,432.00 
 
s 250,177.34 
 
12,093.05 
 
-250,177.34 
 
-12,093.05 
 
s 
 
0.00 $ 167.432.00 
 
5,562.47 $ 2,947.69 
 
596,399.59 S 451,359.07 2,445,050.22 1,994,894.80 
 
-1,336.57 2299.75 
 
-2,697.83 1 494.18 
 
$ 31033,902.83 $ 
 
s a 1510.1s 
 
3,042,412.99 $ 2,445,050.22 
 
-5- 
 
 0 
 
 UNION COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL (NON-GAAP BASIS} GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1995 
 
EXHIBIT"C" 
 
REVENUES 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services 
Pupil Services Improvement of Instructional Services Educational Media Services 
General Administration School Administration Business Administration Maintenance and Operation of Plant 
Student Transportation Services 
Central Support Services Other Support Services 
Food Services Operation 
Enterprise Operations Other Operations of Non-Instructional Services Capital Outlay Debt Service 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES} 
Other Sources Other Uses 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1, 1994 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
$ 5,745,328.00 $ s.201.m.19 
 
315,000.00 
 
87,443.82 
 
2,285,000.00 2,867,093.91 
 
$ 8,345,328.00 $ 9,156,309.92 
 
$ 5,494,586.33 $ 5,628,596.52 
 
239,036.00 197,417.00 187,921.00 256,447.00 538,974.00 79,964.00 734,359.00 600,496.00 18,426.00 
800.00 10,000.00 
56,071.00 50,000.00 
 
326,161.89 121,200.72 174,616.70 272,001.78 553,835.46 60,260.77 747,385.49 573,797.19 17,211.28 
1,317.61 10,821.00 9,186.31 68,931.13 20,964.61 9,037.00 
 
$ 8,464,497.33 $ 8,595,325.46 
 
$ -119,169.33 $ 560,984.46 
 
$ 
 
80.00 
 
-10,000.00 $ -250,177.34 
 
$ -9,920.00 $ -250, 177.34 
 
$ -129,089.33 $ 310,807.12 2,066,308.13 2,183,693.70 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS) 
 
$ 963,092.00 $ 334,993.82 
 
623,235.00 1,107,688.55 
 
368,965.00 
 
471,329.33 
 
$ 1,955,292.00 $ 1,914,011.70 
 
$ 917,101.00 $ 862,950.78 
 
143,062.00 9,044.00 12,000.00 
66,130.00 9,000.00 
 
122,704.38 9,267.09 18,465.36 20,345.93 
42,893.70 
 
3,000.00 
 
3,300.00 
 
59,550.00 747,720.00 
 
60,254.25 755,722.55 
 
$ 1,966,607.00 $ 1,895,904.04 $ -11,315.00 $ 18,107.66 
 
$ 
 
177.34 
 
$ 
 
177.34 
 
$ -11,315.00 $ 18,285.00 
 
231,153.48 
 
230,505.51 
 
FUND BALANCE JUNE 30, 1995 
 
$ 1,937,218.80 $ 2,494,500.82 
 
$ 219,838.48 $ 248,790.51 
 
The notes to the general purpose financial statements are an integral part of this statement. -7 - 
 
 UNION COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
YEAR ENDED JUNE 30, 1995 
 
EXHIBITD 
 
OPERATING REVENUE Donations 
OPERATING EXPENSE Current Scholarships Operating Income (Loss) 
NONOPERATING REVENUE Interest Earned Total Income (Loss) 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
ENDOWMENT FUNDS 
 
UNION COUNTY TONIA PARKER 
 
SCHOOLS 
 
TANNER 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS {Memorandum Onlil 
YEAR ENDED 
JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
75.00 $ 
 
60.00 $ 
 
135.00 $ 
 
235.00 
 
$ 
 
1,400.00 $ 
 
$ 
 
-1,325.00 $ 
 
262.70 $ -202.70 $ 
 
1,662.70 $ -1,527.70 $ 
 
1,611.67 -1,376.67 
 
1,291.30 
 
$ 
 
-33.70 $ 
 
27,371.45 
 
313.41 110.71 $ 7,123.26 
 
1,604.71 77.01 $ 
34,494.71 
 
1,498.85 122.18 
34,372.53 
 
$ 
 
27,337.75 $ 
 
7,233.97 $ 
 
- - - - - 34,571.72 $ 
 
34,494.71 
 
The notes to the general purpose financial statements are an integral part of this statement. 
-8- 
 
 UNION COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
YEAR ENDED JUNE 30. 1995 
 
EXHIBITE 
 
Cash Fk:lws from Operating Activities: Cash Received from Donations Cash Paid for Scholarships 
Net Cash Provided (Used) by Operating Activities 
Cash Fk:lws from Investing Activities: Interest Received on Investments 
Net Increase (Decrease) in Cash Cash and Cash Equivalents - July 1 
Cash and Cash Equivalents - June 30 
 
ENDOWMENT FUNDS 
 
UNION COUNTY TONIA PARKER 
 
SCHOOLS 
 
TANNER 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS {Memorandum Onl~} 
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
75.00 $ 
 
-1,400.00 
 
60.00 $ -262.70 
 
135.00 $ -1,662.70 
 
235.00 -1,611.67 
 
$ 
 
-1,325.00 $ 
 
-202.70 $ 
 
-1,527.70 $ 
 
-1,376.67 
 
$ 
 
1,211.33 $ 
 
$ 
 
-113.67 $ 
 
$ 
 
27,160.39 $ 
 
309.12 $ 106.42 $ 6,842.39 $ 
 
1,520.45 $ -7.25 $ 
34,002.78 $ 
 
1,549.17 172.50 
33,830.28 
 
$ 
 
27,046.72 $ 
 
6,948.81 $ 
 
- - - - - 33,995.53 $ 
 
34,002.78 
 
The notes to the general purpose financial statements are an integral part of this statement. 
-9- 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Union County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. 
The more significant of the Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity ofthe Union County Board ofEducation. 
Based upon the application of the above criteria, the Union County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Union County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
 
- 10 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction-of major capital facilities. 
FIDUCIARY FUND TYPES - the trust funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include: 
NONEXPENDABLETRUSTFUNDS Union County Schools Scholarship Fund - the fund used to account for an endowment of which the corpus is to be invested and preserved intact with the resultant income to be used to provide scholarship aid to graduating seniors of the Union County School System. 
Tonia Parker Tanner Scholarship Fund - the fund used to account for an endowment of which the corpus is to be invested and preserved intact with 85% of the resultant income to be used to provide scholarship aid to graduating seniors of the Union County School System. 
- 11 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
EXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund - the fund used to account for Unemployment Compensation Insurance contributions and expenditures for employees ofProject Headstart. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for material capital lease obligations. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. 
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
 
- 12 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
BUDGET 
The Union County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" of this report: 
 
- 13 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Excess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses Fund Balance July 1, 1994 Adjustments: 
Inventories July 1, 1994 Food Donated Commodities Purchased Foods 
Fund Balance June 30, 1995 (Budget Basis) 
 
Special Revenue 
Fund 
$ 18,285.00 
258,408.83 
-21,284.29 -6,619.03 
$ 248 790 51 
 
CASH AND CASH EQUIVALENTS 
 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
 
RECEIVABLES 
 
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
 
PROPERTY TAXES 
 
The Union County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on October 13, 1994 (levy date). Taxes were due on December 20, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Union County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board. 
 
- 14 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
The tax millage rate levied for the 1994 tax year (calendar year) for the Union County Board ofEducation was  as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations 
 
8.99 mills 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
COMPENSATED ABSENCES 
 
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements. 
 
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements. 
 
INTERFUND TRANSACTIONS 
 
The Board has the following types of interfund transactions: 
 
Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. 
 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
 
- 15 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation ofthis data. 
Note 2: DEPOSITS 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond 
and the market value of securities shall be equal to not less than 110 percent of the public funds being secured 
after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of any one of or any combination of the following: 
( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia, 
{4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia, 
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
 
- 16 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXIDBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEJMENTS 
 
JUNE 30, 1995 
 
Note 2: DEPOSITS 
 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
 
CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $3,549,712.07. The amounts of the total bank balances are classified into three categories of credit risk: 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. - 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1995, as follows: 
Risk Category 
I 2 3 
Total 
Note 3: NON-MONETARY TRANSACTIONS 
 
Bank Balance 
$ 200,000.00 0.00 
3,349,712.07 
$ 3 549,712 07 
 
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note 4: RISK MANAGEJMENT 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. 
 
The Board has obtained commercial insurance for risk of loss associated with torts, assets and errors and omissions. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. 
 
- 17 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 4: RISK MANAGEMENT 
 
The Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to natural disaster in the past three years. 
 
The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated, with the exception ofProject Head Start, for which a separate fund has been established. 
 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
Beginning of Year Liability 
 
Claims and Changes in Estimates 
 
Claims Paid 
 
EndofYear Liability 
 
1994 1995 
 
$ 
 
0.00 $ 
 
1,298.52 $ 
 
1,298.52 $ 
 
0.00 
 
$ 
 
0.00 $ 
 
8,968.00 $ 
 
8,968.00 $ 
 
0.00 
 
The Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement, and administer a programs of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of $250,000.00 loss per occurrence, up to $1,000,000.00. 
 
Note 5: GENERAL LONG-TERM DEBT 
 
CAPITAL LEASES The Union County Board ofEducation has entered into various lease agreements as lessee for the purchase of Josten Learning Labs. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as of the date of their inception. 
 
- 18 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 5: GENERAL LONG-TERM DEBT The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows: 
 
Capital Leases 
 
Balance July 1, 1994 
 
$ 149,232.00 
 
Retroactive Restatement ofPrior Year Balances 
 
-26,657.19 
 
Balance July 1, 1994 Restated 
 
$ 122,574.81 
 
Deductions 
 
6,830.58 
 
Balance June 30, 1995 
 
$ 115,744.23 
 
At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as follows: 
 
Fiscal Year Ended June 30 
1996 1997 1998 
Total Principal and Interest 
Deduct: Imputed Interest 
Net Present Value ofFuture Minimum Lease Payments 
 
Capital Leases 
$ 44,305.00 44,305.00 44,305.00 
$ 132,915.00 
17 170.77 
$ 115,744.23 
 
- 19 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 6: CONTINGENT LIABILITIES 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
Note 7: ACCUMULATED EMPLOYEES' LEAVE 
All certified personnel and bus drivers are eligible to receive sick leave with full pay computed on the basis of one and one-fourth working days for each completed school month of service with a maximum accumulation of 45 days. All noncertified personnel are eligible to receive five sick leave days annually with a maximum accumulation of20 days. Unused sick leave is paid upon retirement to certified personnel for a maximum of 45 days at the rate of$10.00 per day, bus drivers for a maximum of 45 days at the rate of $7.50 per day and noncertified personnel for a maximum of 20 days at the rate of $7.50 per day. Any employee under the September, 1982 policy who accumulated more than 45 days of unused sick leave may carry those days forward and be paid for those additional days upon termination or retirement. See Note 1 - Compensated Absences 
Note 8: RETIREMENT PLANS 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). 
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
- 20 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 8: RETIREMENT PLANS 
 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. 
 
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $6,014,724.60; total payroll was $6,905,981.13. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. 
 
Total contributions made during fiscal year 1995 amounted to $1,011,075.83, of which $710,338.55 was made by the Board and $300,737.28 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. 
 
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows: 
 
Total pension benefit obligation 
 
$15,313,743,000.00 
 
Net assets available for benefits, at cost 
 
14,254,785,000.00 
 
Unfunded pension benefit obligation 
 
$ 1,058,958,000 00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
- 21 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 8: RETIREMENT PLANS 
Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of$710,338.55 was actuarially determined and represented .1256% of total contributions made by all participating employers. 
Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. 
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. 
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. If there are more than ten years of service, the beneficiary shall receive for life half ofwhat the employee would have received upon retirement. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
There were 57 employees covered under PSERS for the year ended June 30, 1995. 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $1,964.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. 
 
- 22 - 
 
 UNION COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 9: SURETY BONDS 
The School Superintendent, Mr. Thomas L. Stephens, is bonded in the amount of $25,000.00 with the Fidelity and Deposit Company ofMaryland, Baltimore, Maryland, their Bond No. 30441107, on which premium was paid through January 1, 1996. 
 
- 23 - 
 
 UNION COUNTY BOARD OF EDUCATION 
COMBINING BALANCE SHEET 
SPECIAL REVENUE FUND 
JUNE30 1995 
 
ASSETS C8sh and Cash Equivalents Accounts Receivable Inventories 
Food Donated Commodities Purchased Food 
Total Assets 
 
ELEMENTARY AND SECONDARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
CHAPTER 1 EDUCATION OF 
DEPRIVED CHILDREN 
 
CHAPTER2 BLOCK GRANT FLOW THROUGH 
 
$ 257,320.52 $ 
 
0.00 $ 11,088.23 $ 
 
78,070.03 $ 
 
931.68 
 
5,754.83 
 
19,947.72 8,918.78 
 
$ 291,941.85 $ -=======o=.oo== s s 11,088.23 
 
1a,010.03 s_ _ _ _93_1_.68-= 
 
LIABILITIES AND FUND EQUITY 
LIABILJTJES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food 
Unreserved Undesignated 
Total Fund Equity 
 
$ 11,127.83 4,723.23 
$ 15,851.06 
$ 19,947.72 8,918.78 
$ 28,866.50 247,224.29 $ 
$ 276,090.79 $ 
 
$ 2,389.53 $ 8,698.70 
$ 11,088.23 $ 
 
7,443.95 $ 31,073.35 39,552.73 
78,070.03 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
931.68 931.68 
0.00 0.00 
 
Total Liabilities and Fund Equity 
 
$ 291,941.85 $ 
 
0.00 $ 11,088.23 $ 
 
78,070.03 $ 
 
931.68 
 
See notes to the general purpose financial statements. 
 
-24- 
 
 EXHIBITG 
 
EDUCATION ACT TITLE 11- 
EISENHOWER MATHEMATICS AND SCIENCE 
EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TITLE VI, B 
 
JOB TRAINING 
 
FLOW 
 
PRESCHOOL PARTNERSHIP 
 
THROUGH 
 
PROGRAM 
 
ACT 
 
$ 
 
536.37 $ 
 
5,637.81 $ 
 
0.00 
 
180.00 
 
$ 42,361.55 $ 
 
HEAD START 
 
TOTALS JUNE 30, 1995 JUNE 30, 1994 
 
$ 353,584.64 $ 286,758.55 
 
17,949.17 
 
66,245.55 
 
102,557.29 
 
19,947.72 8,918.78 
 
21,284.29 6,619.03 
 
$ 
 
536.37 $ 
 
5,817.81 $ 
 
0.00 $ 42,361.55 $ 17,949.17 $ 448,696.69 $ 417,219.16 
 
$ 
 
706.91 
 
1,441.34 
 
3,669.56 
 
$ 
 
5,817.81 
 
$ 33,457.11 $ 1,469.48 6,768.42 666.54 
 
4,794.54 $ 2,795.25 9,329.53 
 
38,251.65 $ 26,864.63 62,034.57 43,888.83 
 
$ 42,361.55 $ 16,919.32 $ 171,039.68 $ 
 
9,431.99 70,598.54 73,336.96 
5,129.02 313.82 
158,810.33 
 
$ 
 
536.37 
 
$ 
 
536.37 
 
0.00 $ 
 
$ 
 
536.37 $ 
 
0.00 $ 0.00 $ 
 
$ 
 
536.37 $ 
 
5,817.81 $ 
 
0.00 $ 0.00 $ 
 
$ 
 
536.37 $ 
 
1,351.75 
 
0.00 $ 0.00 $ 
 
19,947.72 8,918.78 
 
$ 29,402.87 $ 
 
1,029.85 
 
248,254.14 
 
1,029.85 $ 2TT,657.01 $ 
 
21,284.29 6,619.03 
29,255.07 229,153.76 258,408.83 
 
0.00 $ 42,361.55 $ 17,949.17 $ 448,696.69 $ 417,219.16 
 
-25- 
 
 !.!!i!IQ!il 001.!t:!C( BOABQ QF EQ!.!QAIIQ!il 
@Mal!il!N~ STATEMENT QF B~EN!.!ES ~PE!i!Q!Il.!BES A!ilQ Qt:IAN~ES !!ii F!.!!i!Q MLA!i!QES SPEQIAL BE~N!.!E E!.!!i!D 
YEAR ENQEQ J!.!!i!E 30 1995 
 
BMNUES 
state Funds Federal Funds Local and other Funds 
Total Revenues 
~PE!i!Q!Il.!BES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services other Support Services Food Services Operation Debt Service Principal Retirement 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTt!ER FINANCING SOURCES 
Capital Leases Operating Transfers In 
Total Other Financing Sources 
Excess of Revenues and Other Financing Sources over (under) Expenditures 
FU!i!D BALANQE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
ELEMENTARY AND SECONDARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
CHAPTER 1 EDUCATION OF CHAPTER2 
DEPRIVED BLOCK GRANT CHILDREN FLOW THROUGH 
 
$ 48,na.oo s 
410,847.28 314,167.80 
s $ n3,793.oa 
 
18,714.00 $ 267,501.82 $ 
18,714.00 $ 267,501.82 $ 
 
300,639.27 $ 300,639.27 $ 
 
12,095.00 12,095.00 
 
$ $ 755,722.55 
 
14,994.00 $ 255,402.17 $ 
 
3,720.00 
 
411.78 
 
8,565.21 3,300.00 
 
219,249.84 832.73 505.54 $ 
19,796.91 
60,254.25 
 
12,062.45 32.55 
 
$ 755,722.55 $ $ 18,070.53 $ 
 
18,714.00 $ 267,679.16 $ 
 
0.00 $ 
 
-177.34 $ 
 
300,639.27 $ 0.00 $ 
 
12,095.00 0.00 
 
$ 
 
177.34 
 
$ 
 
177.34 
 
$ 18,070.53 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
257,057.08 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
-1,336.57 2,299.75 
 
FUND ~ALANQ!; J!,!NI; 30 
 
$ 276,090.79 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
- 26- 
 
 EXHIBITH" 
 
EDUCATION ACT TITLE 11- 
EISENHOWER MATHEMATICS AND SCIENCE 
EDUCATION 
 
INDMDUALS WITH 
 
DISABILITTES EDUCATION ACT 
 
TITLEVI, B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
HEAD START 
 
TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 
 
$ 334,993.82 $ 440,901.34 
 
$ 
 
8,902.61 $ 81,018.44 $ 
 
3,500.00 $ 197,074.93 $ 93,611.02 1,107,688.55 1,021,493.76 
 
157,161.53 
 
471,329.33 
 
306,409.78 
 
$ 
 
8,902.61 $ 81,018.44 $ 
 
s 3,500.00 $ 197,074.93 $ 250,m.55 1,914,011.70 $ 1,768,804.88 
 
$ 22,828.53 $ 
 
300.00 $ 99,081.79 $ 251,094.45 $ 862,950.78 $ 989,657.39 
 
$ 
 
8,349.77 
 
16.47 
 
51,787.00 6,402.91 
 
3,200.00 
 
63,164.65 
 
500.00 34,328.49 
 
122,704.38 9,267.09 
18,465.36 20,345.93 42,893.70 
3,300.00 
60,254.25 755,722.55 
 
95,832.53 1,647.22 
-23,130.32 25,336.91 15,789.45 36,866.34 
6,328.70 54,899.62 684,408.n 
 
18,200.00 
 
$ 
 
8,366.24 $ 81,018.44 $ 
 
3,500.00 $ 197,074.93 $ 251,094.45 $ 1,895,904.04 $ 1,952,097.20 
 
$ 
 
536.37 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
-321.90 $ 18,107.66 $ -183,292.32 
 
$ 167,432.00 
 
$ 
 
177.34 
 
12,093.05 
 
$ 
 
177.34 $ 179,525.05 
 
$ 
 
536.37 $ 
 
0.00 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
-321.90 $ 1,351.75 
 
18,285.00 $ 258,408.83 
 
-3,767.27 263,379.75 
 
-1,336.57 2,299.75 
 
-2,697.83 1,494.18 
 
$ 
 
536.37 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
1,029.85 $ 277,657.01 $ 258,408.83 
 
- 27- 
 
  Cash and Cash Equivalents Accounts Receivable 
Total Assets 
FUND EQUITY 
Fund Balances Reserved For Endowment Corpus Unreserved Undesignated 
Total Fund Equity 
 
UNION COUNTY BOARD Of EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES 
JUNE3Q, 1995 
 
EXHIBIT"r 
 
NONEXPENDABLETRUSTFUNDS 
 
ENDOWMENT FUNDS 
 
UNION COUNTY TONIA PARKER 
 
SCHOOLS 
 
TANNER 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
EXPENDABLE 
TRUST FUND SELF-INSURED 
EMPLOYEE BENEFIT FUND UNEMPLOYMENT COMPENSATION 
FUND 
 
TOTALS JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
s 21,046.n 
 
6,948.81 $ 
 
8,510.16 $ 
 
42,505.69 $ 
 
36,950.47 
 
291.03 
 
285.16 
 
0.00 
 
576.19 
 
491.93 
 
$ 
 
27,337.75 $ 
 
7,233.97 $ 
 
8,510.16 $ 
 
43,081.88 $ ====3=7=,44==2-=40= 
 
$ 
 
25,842.31 $ 
 
1495.44 
 
5,730.48 
 
$ 
 
1,503.49 $ -----'8=5""1""0;..c..1.;;_6 
 
31,Sn.79 $ 11,509.09 
 
31,390.78 6,051.62 
 
$ 
 
27,337.75 $~=-==7.!:2==3=3.=97.,.$=-=8===51=0=.1==6 $ 
 
43,081.88 $ _ _3_7.._,44==2.,..40.., 
 
See notes to the general purpose financial statements. 
 
-29- 
 
 UNION COUNTY BOARD Of EDUCATION 
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30 1995 
 
SCHEDULE "1" 
 
FUNDING AGENCY 
PROGRAM/GRANT 
 
CFDA NUMBER 
 
AWARDS IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL 
REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Agriculture, U.S. Department of Through Georgia Department of Administrative Services,FiscalDivi&ion National Forest Reserve Funds Through Georgia Department of Education Food and Nutrition Program Child and Adult care Food Program 1995 Contract Food Services School Breakfast Program 1994Grant 1995 Grant National School Lunch Program 1995 Grant Food Distribution Program (1) 
 
10.665 $ 37,844.82 $ 
 
10.558 
10.553 10.553 10.555 10.550 
 
1,816.67 
79,087.42 276,051.84 
501874.21 
 
37,844.82 $ 37,844.82 
 
(5) 
 
1,816.67 
2,397.40 79,087.42 
274,977.90 N/A 
 
1,816.67 
 
(2) 
 
82,104.56 
276,051.84 $ 501874.21 
 
(2) 
704,848.34 (3) 501874.21 
 
Total U.S. Department of Agriculture 
 
$ 4451674.96 $ 
 
3961124.21 $ 4481692.10 $ 
 
755?22.55 
 
Education,U.S.Departmentof 
 
Through Georgia Department of Education 
 
Elementary and Secondary Education Act 
 
Chapter 1 
 
Education of Deprived Children 
 
1994 Regular 
 
* 84.010 
 
1994 Carry-Over 
 
* 84.010 $ 
 
1995 Regular 
 
* 84.010 
 
Chapter2 
 
Block Grant - Flow Through 
 
1995 Regular 
 
84.151 
 
Tltlell 
 
Eisenhower Mathematics and Science 
 
Education 
 
1994 Regular 
 
84.164 
 
1995 Regular 
 
84.164 
 
Individuals with Disabilities Education Act 
 
Title VI, B 
 
Flow Through 
 
1994 Regular 
 
84.027 
 
1994 Carry-Over 
 
84.027 
 
1995 Regular 
 
84.027 
 
Preschool Program 
 
1995 Regular 
 
84.173 
 
Vocational Education - Basic Grants to States 
 
High School Program 
 
Basic Grant 
 
1994 Grant 
 
84.048 
 
1995 Grant 
 
84.048 
 
Tech-Prep Education 
 
1994Grant 
 
84.243 
 
1995 Grant 
 
84.243 
 
$ 61,837.00 278,355.00 12,095.00 
7,000.00 
4,318.00 80,370.00 
3,500.00 
24,599.00 25,000.00 
 
30,286.80 61,837.00 $ 278,355.00 
 
61,837.00 $ 238,802.27 
 
61,837.00 238,802.27 
 
12,095.00 
 
12,095.00 
 
12,095.00 
 
2,613.00 7,000.00 
 
1,902.61 7,000.00 
 
1,902.61 6,463.63 
 
-3,130.51 4,138.00 80,370.00 
3,500.00 
 
4,318.00 76,700.44 
3,500.00 
 
4,318.00 76,700.44 
3,500.00 
 
451.18 
 
24,599.00 
 
24,599.00 
 
(4) 
 
12,000.00 
 
211107.82 
 
25,000.00 
 
(4) 
 
Total U. S. Department of Education 
 
$ 497,074.00 $ 
 
535,222.29 $ 455,754.32 $ 
 
4051618.95 
 
- 30 - 
 
 UNION COUNTY BOARD OF EDUCATION 
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA 
 
AWARDS 
 
NUMBER IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Health and Human Services, U. S. Department of Through Ninth Di&tric:t Opportunity, Incorporated Project Head Start 1994 Regular 1995 Regular 
 
93.600 93.600 $ 
 
1101230.00 $ 
 
891471.31 $ 
 
$ 931611.02 
 
306.02 93.891.30 
 
Total U.S. Department of Health and 
 
Human Services 
 
$ 
 
Labor, U.S. Department of 
 
Through Georgia Mountains Regional Development Center 
 
Job Training Partnership Act 
 
JTPA-JT-92-09 
 
17.250 
 
JTPA-JT-93-15 
 
17.250 
 
JTPA-JT-93-25 
 
17.250 $ 
 
JTPA-JT-94-04 
 
17.250 
 
Through North Georgia Private Industry 
 
Council 
 
Job Training Partnership Act 
 
93-123-101 
 
17.250 
 
93-123-102 
 
17.250 
 
94-052-009 
 
17.250 
 
94-052-022 
 
17.250 
 
1101230.oo $ 
$ 5,747.00 146,519.00 
16,844.00 76,517.00 
 
891471.31 $ 931611.02 $ 
 
941197.32 
 
-471.02 10,326.73 5,747.00 $ 94,032.07 
 
5,747.00 $ 119,629.84 
 
5,747.00 119,629.84 
 
273.53 3,456.29 10,210.36 45,390.49 
 
13,279.61 58,418.48 
 
13,279.61 581418.48 
 
Total U.S. Department of Labor 
 
$ 245,627.00 $ 
 
168,965.45 $ 197,074.93 $ 
 
197,074.93 
 
Total Federal Financial Assistance 
 
$ 112981605.96 $ 
 
11189?83.26 $ 111951132.37 $ 114521613.75 
 
The Major Program is identified by an asterisk (*) in front of the CFDA number. 
 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the Child and Adult Care Food Program and School Breakfast Program were not maintained separately and are included in the National School Lunch Program. 
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. (5) Funds earrled on this program do not require reporting of expenditures. 
 
See notes to the general purpose financial statements. 
 
- 31 - 
 
 UNION COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995 
 
SCHEDULE "2" 
 
INTEREST BEARING ACCOUNTS 
First National Bank of Union County, Blairsville, Georgia 
N.O.W. Account (3.40%) Certificate of Deposit 
No. 53032 (7.25%) 
Union County Bank, Blairsville, Georgia 
N.O.W. Accounts (Various) Certificates of Deposit 
No. 24699 (4.65%) No. 27784 (6.00%) No. 24533 (4.55%) 
 
$ 257,320.02 300,000.00 $ 557,320.02 
 
$ 2,467,791.71 
5,462.27 21,341.49 
6,887.00 
 
2,501,482.47 
 
$ 3,058,802.49 
 
See notes to the general purpose financial statements. - 32 - 
 
 UNION COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE30 1995 
 
SCHEDULE"3" 
 
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education Federal Fund& Federal Programs Individuals with Disabilities Education Act TllleVI, B Flow Through Other State Programs At-Risk Summer School Programs 
Georgia Mountains Regional Development Center Job Training Partnership Act 
Ninth District Opportunity, Incorporated Project Head Start Federal Funds Reimbursement for Meals Reimbursement for Salaries 
North Georgia Private Industry Council Job Training Partnership Act 
Office of the Governor Children and Youth Coordinating Council Alternative School 
Shared Services Project Gilmer County Board of Education Pickens County Board of Education Towns County Board of Education 
Union County Tax Cornmi88ioner County Wide Bond Tax County Wide School Tax 
Various Sources Interest Earned Reimbursement for Food Reimbursement for Salaries 
 
GOVERNMENTAL FUND lYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
FIDUCIARY FUNDlYPE TRUST FUND 
 
TOTAL 
 
$ 
 
3,017.14 
 
1,073.94 
 
$ 
 
3,892.18 
 
$ 
 
3,017.14 
 
1,073.94 
 
3,892.18 
 
276.19 
 
180.00 25,597.77 
 
180.00 276.19 
25,597.77 
 
4,139.71 1,056.70 13,809.46 
16,763.78 
 
4,139.71 1,056.70 13,809.46 
16,763.78 
 
14,672.58 
3,633.75 3,830.00 1,053.75 
1.32 27,063.24 
537.50 
 
$ 607.05 
 
11,745.00 $ 
 
576.19 
 
14,672.58 
3,633.75 3,830.00 1,053.75 
1.32 27,063.24 
12,321.19 607.05 537.50 
 
$ 54,960.51 $ 66,245.55 $ 11,745.00 $ _ _ _5_1_s_.1_9 $ 133,527.25 
 
See notes to the general purpose financial statements. 
 
- 33 - 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1995 
 
SCHEDULE 4 
 
AGENCY/FUNDING 
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Sparsity Grant Middle School Incentive Special Instructional Assistance In-School Suspension School Counselors Grades 4 and 5 Superintendent's Base Salary Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Alternative Programs At-Risk Summer School Program Pre-School Handicapped Program Remedial Summer School Program Teacher's Retirement Lottery Programs Algebra Classrooms Alternative School Program Postsecondary Options 
Administrative Services, Georgia Department of GSAMS Programming Agreement GSAMS Distance/Leaming Telecommunications 
Community Affairs, Georgia Department of P. E. Equipment and Renovations 
Children and Youth Coordinating Council Through Office of the Governor Alternative School 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 3,451,430.00 697,049.00 131,037.00 150,620.00 49,905.00 
1,033,957.00 
279,117.00 78,118.00 
254,190.00 134,622.00 262,674.00 103,707.00 
19,971.00 11,251.00 374,892.00 -1,107,666.00 155,633.00 
$ 19,254.00 
15,072.53 
3,870.06 
3,494.10 
 
$ 3,451,430.00 697,049.00 131,037.00 150,620.00 49,905.00 
1,033,957.00 
 
48,778.00 
 
279,117.00 78,118.00 
254,190.00 134,622.00 262,674.00 103,707.00 
19,971.00 11,251.00 374,892.00 -1,107,666.00 155,633.00 48,778.00 19,254.00 
 
149,915.00 18,714.00 
 
15,072.53 149,915.00 
3,870.06 18,714.00 3,494.10 
 
313.82 111,773.00 
5,500.00 
 
313.82 111,773.00 
5,500.00 
 
4,500.00 1,884.50 
 
4,500.00 1,884.50 
 
48,190.00 
 
48,190.00 
 
25,000.00 
 
25,000.00 
 
$ 6,201,772.19 $ 334,993.82 $ 6,536,766.01 
 
See notes to the general purpose financial statements. 
 
- 34 - 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE s- 
 
Taxes County Wide Bond Tax (Delinquent) 
County Wide School Tax 
Real Estate Transfer Tax 
Other Contributions to Self-Insured Employee Benefit Fund from Head Start Project For Unemployment Claims Insurance Interest Earned Reimbursements for Salaries Ninth District Opportunity, Incorporated Union County Elementary School Rents Revenue in Lieu of Taxes Tennessee Valley Authority Sales Adult Meals Contracted Meals Lunches and Breakfast Supplemental School Assets Shared Service Contributions Fannin County Board of Education Gilmer County Board of Education Pickens County Board of Education Lumpkin County Board of Education Towns County Board of Education Tuition Other 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 
 
TOTAL 
 
$ 
 
75.20 
 
2,373,580.98 
 
20,732.37 
 
$ 
 
75.20 
 
2,373,580.98 
 
20,732.37 
 
324.15 84,072.71 $ 
 
$ 8,108.68 $ 11,745.00 
 
10,329.74 16,633.02 
 
157,161.53 
 
267,797.02 
 
11,994.36 
 
52,076.53 37,721.70 203,336.81 12,317.03 
 
14,562.50 14,550.00 15,167.50 13,451.25 
4,211.25 13,000.00 
6,611.86 
 
607.05 
 
5,562.47 
 
5,562.47 324.15 
103,926.39 
157,161.53 10,329.74 16,633.02 
267,797.02 
52,076.53 37,721.70 203,336.81 12,317.03 11,994.36 
14,562.50 14,550.00 15,167.50 13,451.25 
4,211.25 13,000.00 
7,218.91 
 
$ 2,867,093.91 $ 471,329.33 $ 11,745.00 $ 5,562.47 $ 3,355,730.71 
 
See notes to the general purpose financial statements. 
 
- 35 - 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "6'' 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures 
Nonoperating Costs Principal and Interest Building and Building Improvements Equipment 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTAL 
 
$ 5,934,500.27 $ 1,384,372.86 18,026.69 48,255.15 9,835.35 34,591.15 41,951.48 20,386.64 26,491.38 
9,648.00 58,068.00 341,974.15 292,410.91 
64,877.11 19,715.60 20,679.55 
 
971,480.86 $ 207,954.82 
9,222.29 60,589.62 
5,823.39 
1,401.09 3,846.48 
96,139.97 
382,766.73 14,741.27 2,490.50 591.73 
 
6,905,981.13 1,592,327.68 
27,248.98 108,844.77 
9,835.35 34,591.15 47,774.87 20,386.64 27,892.47 
3,846.48 9,648.00 58,068.00 438,114.12 292,410.91 382,766.73 79,618.38 22,206.10 21,271.28 
 
9,037.00 4,603.70 255,900.47 
 
138,855.29 
 
9,037.00 4,603.70 394,755.76 
 
Total Expenditures 
 
$ 8,595,325.46 $ 1,895,904.04 $ 10,491,229.50 
 
See notes to the general purpose financial statements. - 36 - 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
LOTTERY PROGRAMS 
YEAR ENDED JUNE 30. 1995 
 
SCHEDULE '7" 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees 
Supplies Books, Textbooks and Periodicals 
Dues and Fees 
Other Expenditures 
Nonoperating Costs Equipment 
 
ALGEBRA CLASSROOMS 
 
ALTERNATIVE SCHOOL 
PROGRAM 
 
DISTANT LEARNING 
 
TOTAL 
 
$ 127,936.64 
 
$ 
 
127,936.64 
 
11,816.87 
 
11,816.87 
 
1,337.28 
 
1,337.28 
 
$ 
 
313.82 
 
10,088.37 $ 
 
3,700.00 
 
14,102.19 
 
2,678.82 
 
2,678.82 
 
261.00 
 
261.00 
 
107,746.36 
 
1,800.00 
 
109,546.36 
 
Total Expenditures 
 
$ 
 
(1) Alternative School Program includes both Lottery Funds 
and Funds From Other State Programs. 
 
313.82 $ 261,865.34 (1) $ 
 
5,500.00 $ _ _26_7..,,6_7_9._16_ 
 
See notes to the general purpose financial statements. 
 
- 37 - 
 
  UNION COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS . YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "8" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS 
 
$ 4,803,912.00 $ 
 
168,264.43 
 
$ 4,806,401.92 213,528.61 $ _ __:..;17;._;;5;.i.,;;,8;.;:;8~0.;.;;.94~ 
$ 5,019,930.53 
 
-23,996.70 $ 4,995,933.83 
 
$ 
 
o.oo $ =======o=oo= 
 
See notes to the general purpose financial statements. - 39 - 
 
 UNION COUNTY BOARD OF EOOcATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
YEAR ENDED JUNE 30 1995 
 
GENERAL AND CAREER EDUCATION PROGRAMS 
Kindergarten (i Grades 1  3 (i 
Sub-Total - K-3 
Grades 4 - 5 (i 
Grades 6 - 8 (i 
Grades 9 - 12 (i High School Laboratories (i Vocational Education Laboratories Ci 
Total General and career Education Programs SPECIAL EDUCATION PROGRAMS 
Regular Programs 
category I Ci category II Ci category Ill (i category IV (i 
Sub-Total - Regular 
category V (Gifted) Ci 
Total Special Education Programs REMEDIAL EDUCATION PROGRAM('.'.) 
Total Thirteen Weighted Programs MEDIA CENTER PROGRAMS 
Salaries Operations 
Total Media Center Programs 
Total Thirteen Weighted and Media Center Programs 
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development 
Total Staff Development 
C*) Identifies Thirteen Weighted Programs. 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
ORIGINAL 
 
% 
 
ORIGINAL 
 
MID-TERM 
 
$ 
 
297,805.00 
 
$ 
 
268,024.50 $ 
 
884,076.00 
 
795,668.40 
 
$ 1,181,881.00 90 $ 1,063,692.90 $ 
 
453,434.00 90 
 
408,090.60 
 
808,820.00 90 
 
727,938.00 
 
596,199.00 90 
 
536,579.10 
 
155,398.00 90 
 
139,858.20 
 
255,698.00 90 
 
230,128.20 
 
$ 3,451,430.00 
 
$ 3,106,287.00 $ 
 
0.00 
0.00 
110,299.02 81,090.12 55,341.72 127,045.14 373,776.00 
 
$ 
 
643,828.00 
 
$ 
 
579,445.20 $ 
 
0.00 
 
$ 
 
643,828.00 90 $ 
 
579,445.20 $ 
 
53,221.00 90 
 
47,898.90 
 
$ 
 
697,049.00 
 
$ 
 
627,344.10 $ 
 
$ 
 
131,037.00 90 $ 
 
117,933.30 $ 
 
$ 4,279,516.00 
 
$ 3,851,564.40 $ 
 
0.00 
0.00 0.00 373,776.00 
 
$ 
 
117,897.00 90 $ 
 
106,107.30 $ 
 
32,723.00 90 
 
29,450.70 
 
$ 
 
150,620.00 
 
$ 
 
135,558.00 $ 
 
0.00 0.00 
 
$ 4,430,136.00 
 
$ 3,987,122.40 $ 
 
373,776.00 
 
$ 
 
17,466.45 
 
32,438.55 
 
$ 
 
17,466.45 $ 
 
32,438.55 
 
0.00 1,116.00 
 
$ 
 
49,905.00 100 $ 
 
49,905.00 $ 
 
1,116.00 
 
See notes to the general purpose financial statements. 
 
- 40 - 
 
 SCHEDULE"9" 
 
TOTAL REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 
 
268,024.50 $ 
 
347,843.09 $ 
 
6,046.50 $ 
 
353,889.59 
 
795,668.40 
 
936,974.00 
 
17,057.84 
 
954,031.84 
 
$ 1,063,692.90 $ 1,284,817.09 $ 
 
23,104.34 $ 1,307,921.43 $ 
 
0.00 
 
408,090.60 
 
469,656.71 
 
12,616.40 
 
482,273.11 
 
0.00 
 
838,237.02 
 
906,923.88 
 
31,502.92 
 
938,426.80 
 
0.00 
 
617,669.22 
 
655,406.13 
 
34,930.51 
 
690,336.64 
 
0.00 
 
195;199.92 
 
213,787.94 
 
2,593.96 
 
216,381.90 
 
0.00 
 
357,173.34 
 
375,243.63 
 
54,146.91 
 
429,390.54 
 
0.00 
 
$ 3,480,063.00 $ 3,905,835.38 $ 
 
158,895.04 $ 4,064,730.42 
 
$ 
 
579,445.20 
 
$ 
 
6,090.61 73,096.72 $ 496,426.32 11,020.11 
 
$ 8.12 14,670.19 1,695.95 
 
6,090.61 73,104.84 511,096.51 12,716.06 
 
$ 
 
579,445.20 $ 
 
586,633.76 $ 
 
16,374.26 $ 
 
603,008.02 
 
0.00 
 
47,898.90 
 
56,378.01 
 
611.64 
 
56,989.65 
 
0.00 
 
$ 
 
627,344.10 $ 
 
643,011.77 $ 
 
16,985.90 $ 
 
659,997.67 
 
$ . 117,933.30 $ 
 
120,585.74 $ 
 
0.00 $ 
 
120,585.74 
 
0.00 
 
$ 4,225,340.40 $ 4,669,432.89 $ 
 
175,880.94 $ 4,845,313.83 
 
$ 
 
106,107.30 $ 
 
136,969.03 
 
$ 
 
136,969.03 
 
0.00 
 
29,450.70 
 
$ 
 
37,647.67 
 
37,647.67 
 
0.00 
 
$ 
 
135,558.00 $ 
 
136,969.03 $ 
 
37,647.67 $ 
 
174,616.70 
 
$ 4,360,898.40 $ 4,806,401.92 $ 
 
213,528.61 $ 5,019,930.53 $ 
 
0.00 
 
$ 
 
17,466.45 
 
33,554.55 
 
s_ _ _s_1._02_1,..oo.., 
 
$ 
 
12,004.70 $ 
 
12,004.70 
 
39,063.79 
 
39,063.79 
 
$ 
 
51,068.49 $ 
 
51,068.49 s _ _ _ _ _ _o_.oo_ 
 
- 41 - 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE 10" 
 
BOARD MEMBER ADDRESS 
Mr. Myron Turner, Chairman (*) 
P. 0. Box325 
Blairsville, Georgia 30514 
Mr. Larry Akins (*) 128 Foster Road Blairsville, Georgia 30512 
Mr. Barry Collins 1512 Murphy Highway Blairsville, Georgia 30512 
Mr. Rick Davenport (*) 
P. 0. Box955 
Blairsville, Georgia 30514 
Mr. Jerry Dyer (*) 
P. 0. Box 1054 
Blairsville, Georgia 30514 
Mr. Jerry Gilreath 1463 Cooper Creek Suches, Georgia 30572 
Mr. Ernie Pruitt (*) 12540 Pruitt Circle Suches, Georgia 30572 
(*) Denotes Board Members Serving as of June 30, 1995 
 
COMPENSATION 
 
TRAVEL 
 
$ 
 
1,900.00 $ 
 
262.71 
 
1,900.00 
 
262.71 
 
400.00 
 
1,000.00 
 
265.23 
 
1,600.00 
 
280.86 
 
900.00 
 
1,000.00 
 
63.84 
 
$ 
 
8,700.00 $ =====1=,13=5=.3=5 
 
See notes to the general purpose financial statements. 
 
- 42 - 
 
 SECTION IT COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDllOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standardt issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
Compliance with laws, regulations, contracts, and grants applicable to Union County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. 
 
95CRL-10 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:dt 95CRL-10 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Union County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Union County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995: 
 
(1) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Audit Follow-Up/Resolution 
 
(3) Cash Management 
 
(7) Administrative Requirements 
 
(4) Federal Financial Reports 
 
Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
95CRL-40 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Union County Board ofEducation had not complied, in all material respects, with those requirements. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
t:f'~ 
Claude L. Vickers State Auditor 
CLV:dt 95CRL-40 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Union County Board ofEducation's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(6) Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance program, which is identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Union County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
95CRL-80 
 
 We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
In our opinion, the Union County Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance program for the year ended June 30, 1995. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~A 
Claude L. Vickers State Auditor 
CLV:dt 95CRL-80 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit ofthe fiscal year 1995 general purpose financial statements of the Union County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: 
 
(I) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective ofwhich is the expression of an opinion on the Union County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Union County Board of Education had not complied, in all material respects, with those requirements. 
 
95CRL-120 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
a _ Respectfully submitted, 
 
CLV:dt 95CRL-120 
 
Claude L. Vickers State Auditor 
 
 SECTION III INTERNAL CONTROL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
The management ofthe Union County Board ofEducation is responsible for establishing and maintaining an 
internal control structure. In fulfilling this responsibility, estimates and judgments by management are required 
to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
95ICL-3 
 
 In planning and performing our audit ofthe general purpose financial statements of the Union County Board ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. 
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. 
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: 
(I) Accounting Controls (Overall) 
(2) General Fixed Assets 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses. 
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Union County Board of Education's general purpose financial statements and this report does not affect our report thereon dated April 4, 1996. 
95ICL-3 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
R7~~ 
 
CLV:dt 95ICL-3 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 4, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Union County Board ofEducation 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Union County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 4, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Union County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated April 4, 1996. 
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Union County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. 
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated April 4, 1996. 
95ICL-l l 
 
 The management ofthe Union County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are .executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(1) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Audit Follow-Up/Resolution (7) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. 
 
During the year ended June 30, 1995, the Union County Board ofEducation expended 50% ofits total Federal financial assistance under a major Federal financial assistance program and the following nonmajor Federal financial assistance program: 
 
Food and Nutrition Program Food Services National School Lunch Program 
 
95ICL-11 
 
 We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to the Board's major Federal financial assistance program, which is identified in the Schedule of Federal Financial Assistance, and the aforementioned nonmajor program. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: 
Administrative Requirements 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness. 
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Union County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance program for the year ended June 30, 1995, and this report does not affect our report thereon dated April 4, 1996. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:dt 95ICL-11 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
 
PRIOR YEAR 
 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $622.50 Audit Control Number 7441-93-03 
 
The audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality 
 
Basic Education (QBE) funds of$622.50 for the operations portion ofthe Remedial Education Program. For 
 
the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of 
 
Education to refund this underexpenditure as required. The underexpenditure of$622.50 should be returned 
 
to the Georgia Department of Education through an increase in the Board's local fair share for the QBE 
 
programs in a subsequent fiscal period. 
 
 
 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $19,153.90 Audit Control Number 7441-93-04 
 
The audit report for the year ended June 30, 1993, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$19,153.90 for the Staff Development - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of$19,153.90 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. 
 
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Finding Resolved Audit Control Number 7441-93-08 
 
The audit report for the year ended June 30, 1993, reported that the Board failed to submit a copy of the 1992 audit report to the Office of the Governor from whom the Board received Target Schools and Hospitals Program funds. During the year under review, the Board submitted a copy of the 1992 report as required. 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 744l-93-09B 
The audit report for the year ended June 30, 1993 noted that the property management records maintained by the Board for the ESEA - Chapter I, Education of Deprived Children Program (CFDA 84.010) were incomplete and failed to meet the property management,standards as set forth in Chapter 8 of Part I of the Georgia Financial Accounting Handbook for Local School Systems (GFAH). For the year under review, the Board implemented procedures to ensure that property management records were in compliance with Chapter 8 ofPart I GFAH. 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $31,367.55 Audit Control Number 7441-94-01 
The audit report for the year ended June 30, 1994, reported that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$31,367.55 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of$31,367.55 should be returned to the Georgia Department ofEducation through an increase in the Board's. local fair share for the QBE programs in a subsequent fiscal period. 
PRIOR YEAR/CURRENT YEAR 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7441-93-01 
The audit report for the year ended June 30, 1994, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures for all funds. For the year under review, the Board made some improvements regarding separation of employee's duties but still did not achieve an adequate degree of internal control. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management 
 
 UNION COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR/CURRENT YEAR 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7441-93-01 
should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. 
Note: The Federal financial assistance program affected by this finding is as follows: Chapter 1 Program (CFDA 84.010) 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7441-93-02 
The audit report for the year ended June 30, 1994, noted that the management ofthe Union County Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
 
 SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
 
 UNION COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
YEAR ENDED JUNE 30, 1995 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $622.50 Audit Control Number 7441-93-03 
We concur with this finding. The finding will be resolved through the Georgia Department ofEducation with an increase in the local fair share. 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $19,153.90 Audit Control Number 7441-93-04 
We concur with this finding even though we were using guidelines given to us by the Georgia Department of Education. It will be resolved through the Georgia Department of Education with an increase in the local fair share. 
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Finding Resolved Audit Control Number 7441-93-08 
We concur with this finding. We did submit the audit report as required. 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 7441-93-09B 
We concur with this finding. Our procedures for property management records are now in compliance. 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7441-93-01 
We concur with this finding. We are making changes in duties to hopefully better meet the guidelines to be in compliance. 
 
 UNION COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
YEAR ENDED JUNE 30, 1995 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7441-93-02 
We concur with this finding. Our Board has chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records.