ur\ A800 JU ".;2.(o -rs ,9q3-44 STATE OF GEORGIA DEPARTMENT OF AUDITS 254 WASHINGTON STREET ATLANTA. GEORGIA 30334 AUDIT REPORT TIFT COUNTY BOARD OF EDUCATION TIFTON, GEORGIA YEAR ENDED JUNE 30, 1994 TIFT COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION I FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE EXHIBITS GENERAL PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS- OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP 2 B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUND TYPES 4 C COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -ACTUAL AND BUDGET GOVERNMENTAL FUND TYPES 5 D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 6 ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND E COMBINING BALANCE SHEET 18 F COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 22 CAPITAL PROJECTS FUND G COMBINING BALANCE SHEET 26 H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 28 SCHEDULES 1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 30 2 ANALYSIS OF CASH AND CASH EQUIVALENTS 32 3 INVESTMENTS 33 4 ACCOUNTS RECEIVABLE 34 SCHEDULE OF REVENUE 5 STATE FUNDS 35 6 LOCAL AND OTHER FUNDS 36 TIFT COUNTY BOARD OF EDUCATION TABLE OF CONTENTS. ~ SECTION I FINANCIAL ADDITIONAL FINANCIAL INFORMATION SCHEDULES SCHEDULE OF EXPENDITURES BY OBJECT 7 GOVERNMENTAL FUND TYPES 37 8 LOTTERY PROGRAMS 38 ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS 9 OVERALL 41 10 BY PROGRAM 42 11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 44 SECTION II COMPLIANCE COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS TIFT COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS SECTION I FINANCIAL CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members ofthe Tift County Board of Education INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Ladies and Gentlemen: We have audited the general purpose financial statements (Exhibits A through D) of the Tift County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: * The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 94ARL-13 * School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To confonn to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. * The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To confonn to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position ofthe Tift County Board of Education as ofJune 30, 1994, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles. Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Tift County Board of Education taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Tift County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such infonnation is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code ofGeorgia Annotated Section 50-6-24. Respectfully submitted, ~~ Claude L. Vickers State Auditor CLV:cm 94ARL-13 TIFTCOUNTYBOARDOFEDUCATION - 1- ~ cash and Cash Equivalents Investments Accounts Receivable Inventories Food Donated Commodities Purchased Food Prepaid Items Amount to be Provided In Future Years For Payment of Capital Lease Agreements Total Assets Lll',!:llLIIlfa l',Nbl FUNbl ~Q!JIIX ~ Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Unearned Revenue capital Lease Agreements Total Liabilities F!Jt,!Q l;QIJIIX Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For State Capital Outlay Projects ,, Unreserved Undesignated Total Fund Equity Total Liabilities and Fund Equity GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND DEBT SERVICE FUND $ 1,572,125.34 $ 1,146,442.02 $ 2,761,343.17 $ 22,910.40 1,536,478.50 1,402,103.50 134,379.60 401,219.12 3.30 24,358.82 12,981.66 $ 3 242 983.44 $ 1 587 001.62 $ 4163 446.67 $ 22913.70 $ 37,797.02 $ 192,531.74 302,166.46 23,285.61 $ 31,140.90 3,667.71 54,847.85 $ 37797.02 $ 572831.66 $ 34808.61 $ $ 31,327.10 69.76 24,358.82 12,981.66 $ 1238430.80 $ 31,327.10 $ 37,410.24 $ 1,238,430.80 3173859.32 976759.72 2 890 207.26 $ $ 3 205 186.42 $ 1 014169.96 $ 4 128 638.06 $ 22913.70 22913.70 $ 3 242 983.44 $ 1587001.62 $ 4163446.67 $ 22913.70 The notes to the general purpose financial statements are an integral part of this statement. 2. EXHIBIT"A" ACCOUNT GROUP GENERAL LONG-TERM DEBT TOTALS {Memorandum On!n JUNE 30 1994 JUNE30 1993 $ 5,504,820.93 $ 2,416,534.79 2,938,582.00 3,756,219.44 535,602.02 480,605.52 24,358.82 12,981.66 43,840.25 10,242.66 795.00 $ 926344.88 926344.88 $ 926344.88 $ 9 942 690.31 $ 6 708237.66 $ 230,328.76 $ 75,748.47 302,166.46 264,818.40 23,285.61 5,210.69 31,140.90 3,667.71 12,918.00 54,847.85 125.00 $ 926344.88 926344.88 $ 926344.88 $ 1 571 782.17 $ 358820.56 $ 69.76 $ 4,831.83 31,327.10 31,327.10 24,358.82 12,981.66 1238430.80 43,840.25 10,242.66 1 088867.80 $ 1,307,168.14 $ 1,179,109.64 7063740.00 5170307.46 $ 8370908.14 $ 6349417.10 $ 926344.88 $ 9 942 690.31 $ 6708237.66 -3 - TIFT COUNTY BOARD OF EDUCATJON CQMRINEP TATEMENT OF REVENUES EXf>sNQfTLJRES ANP CHANGES IN FLJNP BAl.ANCES GOYsBNMENTAL RJNP TVPES VEAR ENPEP JUNE 30 1fflW EXHIBIT"B" ~ State Funds Federal Funds Local and Other Funds Total Revenues EXPENPITURES Current lnsbuctian -SupportPupilImprovement al lnstrucliona I Educational Media General Administration Schom Administration Business Administration Maintenance and Operation of Plant Student Tranapor1atlon Central Support Othe in front of the CFDA number. (1) The amounts shown lot lhe Food Distribution Program rep,esents lhe Fedarally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the cummt fiscal year. (2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1994 National School Lunch Pragram. (3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. (4) Expenditures on this program were not maintained by fund source. See notes to the general purpose financial statements. 31 TIFT COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS JUNE 30 1994 SCHEDULE "2" NONINTEREST BEARING ACCOUNTS South Georgia Banking Company, Tifton, Georgia INTEREST BEARING ACCOUNTS Citizens Bank of Tifton, Tifton, Georgia N.O.W. Account (2.50%) First Community Bank, Tifton, Georgia N.O.W. Account (3.55%) $ 200.00 $ 1,090,128.43 4,414,492.50 5,504,620.93 $ 5,504,820.93 See notes to the general purpose financial statements. - 32 - TIFT COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30 1994 INVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4.237%) SCHEDULE "3" $ 2,938,582.00 See notes to the general purpose financial statements. - 33 - TIFT COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994 SCHEDULE 4 Berrien County Board of Education d/b/a Southern Pines Migrato,y Education Agency Migrato,y Education Program Coas1al Plain Area Economic Opportunity Authority, Incorporated Sales of Lunches Defense, Department of Department of the Air Force R.O.T.C. Program Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education State Funds Federal Funds Lottery Programs Computers in Classrooms Distant Leaming Federal Programs Drug-Free Schools and Communities Act ESEA - Chapter 1 Education of Children in S - Schools Education of Deprived Children Individuals with Disabilities Education Act TrtleVl,B Flow Through Preschool Program Human Resources, Georgia Department of Developmental Disability Basic Support and Advocacy Grant Tri! County Tax Commissioner County Wode Bond Tax County Wide School Tax GOVERNMENTAL FUND TYPES SPECIAL DEBT GENERAL REVENUE SERVICE FUND FUND FUND TOTAL $ 23,445.45 $ 23,445.45 5,228.00 5,228.00 $ 6,536.30 6,536.30 54,913.39 22,216.11 4,178.19 17,911.19 53,304.00 1,384.69 14,554.00 2,166.00 199,879.93 31,712.79 41,273.55 4,178.19 17,911.19 54,913.39 22,216.11 53,304.00 1,384.69 14,554.00 2,166.00 199,879.93 31,712.79 41,273.55 6,181.33 $ 50,713.80 6,181.33 3.30 3.30 50,713.80 $ 134,379.60 $ 401,219.12 $ _ _ _3._30_ $ 535,602.02 See notes to the general purpose financial statements. - 34 - TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994 SCHEDULE "5" AGENCY/FUNDING GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Governor's Emergency Funds (1) Innovative Programs Mentor Teacher Program Preschool Handicapped Program Special Education Low Incidence Grant Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Teachers' Retirement Lottery Programs Algebra Classrooms Computers in Classrooms Distant Leaming Pre-Kindergarten Program Safe Schools Grant Georgia Public Telecommunication Commission Lottery Program Distant Leaming OTHER Education, Georgia Department of Student Information Systems Project GOVERNMENTAL FUND TYPES SPECIAL GENERAL REVENUE FUND FUND TOTAL $ 12,445,840.00 2,145,525.00 469,182.00 546,122.00 181,520.00 3,788,981.00 $ 12,445,840.00 2, 145,525.00 469,182.00 546,122.00 181,520.00 3,788,981.00 527,287.00 179,904.00 534,606.00 131,209.00 -2,474,944.00 1,632,774.00 $ 469,730.56 156,880.00 527,287.00 179,904.00 534,606.00 131,209.00 -2,474,944.00 1,632,774.00 156,880.00 469,730.56 2,000.00 4,800.00 4,080.00 17,870.00 86,789.00 2,000.00 4,800.00 4,080.00 86,789.00 17,870.00 2,150.00 27,830.21 2,316.00 108,000.00 1,384.69 145,535.92 37,637.56 2,150.00 27,830.21 2,316.00 108,000.00 1,384.69 145,535.92 37,637.56 536.59 536.59 3500.00 3 500.00 $ 20,639,966.77 $ 539,079.76 $ 21,179,046.53 (1) 1994 Georgia School of Excellence See notes to the general purpose financial statements. - 35 - TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30 1994 SCHEDULE"6" Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Es1ate Transfer Tax other Class Action Sult Sogreen Court Order Compensation for Loss of Assets For Head Start Program Coastal Plain Area Economic Opportunity Authority, Incorporated For Salaries Georgia Young Farmers Association Lowndes County Board of Health Tift County Band Booster Association Tift County High School For Technical Preparation Program Moultrie Technical I,,,._ Local Match Indirect Cost Special Revenue Fund Interest Eamed Rents Sales Meals other Shared Service Contributions Tifton..Tift County Public Library TLition other GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND DEBT SERVICE FUND TOTAL $ 5,613,322.27 136.16 14,325.04 $ 81.28 $ 81.28 5,613,322.27 136.16 14,325.04 102,962.05 20,585.17 5,228.00 7,307.05 40,992.00 470.00 7,200.00 6,709.88 43,468.23 135,269.23 $ 6,376.32 30,558.22 $ 104,581.08 431,219.10 17,771.75 850.00 56,295.00 8,527.33 169.73 102,962.05 20,585.17 5,228.00 7,307.05 40,992.00 470.00 7,200.00 790.54 6,709.88 43,468.23 271,199.07 6,376.32 431,219.10 17,771.75 850.00 56,295.00 8,697.06 $ 6,070,023.73 $ 479,718.80 $ 104,581.08 $ 871.82 $ 6,655,195.43 See notes to the general purpose financial s1aternents. - 36 - TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994 SCHEDULE '7" EXPENDITURES Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures Nonoperating Costs Land and Land Improvements Building and Building Improvements Equipment Total Expenditures GENERAL FUND SPECIAL REVENUE FUND TOTAL $ 17,166,194.34 $ 2,167,697.96 $ 19,333,892.30 4,690,914.64 599,575.92 5,290,490.56 101,407.26 29,277.48 130,684.74 109,587.99 80,211.86 189,799.85 14,910.65 14,910.65 59,213.12 51.65 59,264.77 189,466.08 48,948.88 238,414.96 16,093.40 8,167.73 24,261.13 46,020.97 46,020.97 58,269.00 7,040.45 65,309.45 11,821.20 11,821.20 22,600.34 465.00 23,065.34 14,699.96 40,528.20 55,228.16 850,975.64 237,984.70 1,088,960.34 618,111.39 12,609.22 630,720.61 972,165.03 972,165.03 236,122.54 2,132.07 238,254.61 27,491.00 4,332.64 31,823.64 43,468.23 43,468.23 28,329.66 3,975.88 32,305.54 39,369.90 12,831.00 1,325,272.87 387,833.90 39,369.90 12,831.00 1,713,106.77 $ 25,627,881.75 $ 4,658,288.00 $ 30,286,169.75 See notes to the general purpose financial statements. - 37 - TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30 1994 EXPENDITURES Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Supplies Dues and Fees Other Expenditures Nonoperating Costs Equipment Total Expenditures ALGEBRA CLASSROOMS COMPUTERS IN CLASSROOMS DISTANT LEARNING $ 2,343.97 $ 1,384.69 $ 108,000.00 $ 2 343.97 $ 108,000.00 $ 1 384.69 See notes to the general purpose financial statements. - 38 - SCHEDULE "8" PRE-KINDERGARTEN PROGRAM SAFE SCHOOLS GRANT G.P.T.C. DISTANT LEARNING TOTAL $ 61,936.23 18,136.66 2,258.61 297.63 22,596.40 495.30 38.09 $ 61,936.23 18,136.66 2,258.61 297.63 $ 536.59 26,861.65 495.30 38.09 39,777.00 $ 37,637.56 185,414.56 $ 145 535.92 $ 37,637.56 $ 536.59 $ 295,438.73 - 39 - TIFT COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994 SCHEDULE "9" Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis Salaries Operations Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction Professional Development Expenditures per Audit Amount of Underexpenditure for Total Allotment THIRTEEN WEIGHTED AND MEDIA CENTER PROGRAMS STAFF DEVELOPMENT PROGRAM $ 15,606,669.00 $ 181,520.00 $ 15,621,542.66 801,561.06 $ $ 16,423,103.72 $ 188,525.67 188,525.67 -153,994.21 $ 16,269,109.51 $ -1,305.70 -5,699.97 181,520.00 $ o.oo $====o=.o=o See notes to the general purpose financial statements. - 41 - TlfT COUNTY RQARQ Of EQLJCATION ANALYS1S9f MINIM( IM EXPENQffiJRf Bf;QlJfBfUf;tfl'S - RV PBQC".JMM GENERAL FUND- Qt.JAi ITY BASIC f;DlJCADQN ffiOGBA.MS YEAR ENPfP II lNE 30 1994 GENERAi ANP CAREER fQUCATJQN PROGRAMS 1<1.-gi,rtenr) Grad51 -3 (1 Sub-Total - K-3 Grad54-5r) Grad56-8 (1 Grad5 9-12 r) High School Laboratories r) Vocational Education Laboratories Ci Total General and career Education Programs SPfCIAl fpt JQATIQN PRQGRAMS Regular Programs Categoiyl(1 Categoiy II (1 Categoiy Ill (1 Categoiy IV r) Itinerant Supplemental Speech Sub-Total - Regular categcxy V (Gilled) (1 Tatel Special Education Programs RE:UFQIAl fQl IQA.TIQN PRQGRAM r) Ml;QIA Cf;NTFR PROGRAMS Total Thirteen Weighted and Media Cent~ STAFF PEYehQPMfNT ffiOGRAMS (1) Cost o( lrmuction -Oevelopment Total StaffOevelopment (1 Identifies Thirteen Weghted Programs. Note: (1) $21,110.25dtheallotmentforProfessional Oevelopment has been transferred to Cost rA Instruction as authorized by OCGA 20-2-182. See notes to the general purpo&e financial statements. ORIGINAL ALLOTMENTS FROM DEPARTMENT OF EDUCATION REQUIRED TOTAL ....!L ORIGINAL Ml~TERM REQUIRED 1,221,660.00 3 096 906.00 $ 4,318,566.00 1,667,640.00 3,086,470.00 1,881,316.00 712,575,00 779 273.00 $ 12 445 840.00 1,099,494.00 $ 2 787 215.40 90 $ 3,886,709.40 $ 90 1,500,876.00 90 2, TT7,823.00 90 1,693,184.40 90 641,317.50 90 701 345.70 $ 11 201 256.00 $ 0.00 $ 1,099,494.00 2 787 215.40 0.00 $ 3,886,709.40 1,500,876.00 2,m,823.oo 1,693,184.40 641,317.50 701 345.70 0.00 $ 11 201 256.00 1,954,478.00 1,759,030.20 $ 0.00 $ 1,759,030.20 1,954,478.00 90 $ 1,759,030.20 $ 191 047.00 90 171 942.30 $ 2145 525.00 1 930 972.50 $ 469182.00 90 $ 422 263.80 $ 546122.00 90 $ 491 509.80 $ $ 15,606,669.00 $ 14 046,002.10 $ 0.00 $ 0.00 $ 0.00 $ 0.00 1,759,030.20 171 942.30 1 930972.50 422 263.80 491 509.80 0.00 $ 14046002.10 61,895.25 100 $ 119 624.75 100 81,895.25 $ 119 624.75 181,520.00 181 520.00 $ $ 15,788,189.00 $ 14,227 522.10 $ 0.00 $ 0.00 61,895.25 119624.75 0.00 $ 181,520.00 0.00 $ 14,227 522.10 - 42 - SCHEDULE "10" REQUIRED ALLOTMENT SALARIES ACTUAL DISTRIBUTION BY RESPECTIVE PORTIONS AMOUNT OF UNDER EXPENDITURE FOR REQUIRED ALLOTMENT REQUIRED ALLOTMENT OPERATIONS AMOUNT OF UNDEREXPENDITURE FOR REQUIRED ACTUAL ALLOTMENT 1,071,536.40 $ 1,184,871.48 27,957.60 $ 32,844.11 2 701198.80 3131 766.99 86 016.60 103 806.51 3,772,735.20 $ 4,316,638.47 $ 0.00 113,974.20 $ 136,650.62 $ 0.00 1,455,867.00 1,596,378.20 0.00 45,009.00 60,111.23 0.00 2,697,166.80 2,901,061.65 0.00 80,655.20 113,440.88 0.00 1,620,189.00 2,141,113.12 0.00 72,995.40 131,218.63 0.00 613,778.40 633,300.71 0.00 27,539.10 52,631.12 0.00 612 034.20 826 758.16 0.00 89311.50 98 015.14 0.00 $ 10771 770.60 $ 12 415 250.31 $ 0.00 429 485.40 $ 592 067.62 $ 0.00 3,690.90 $ 840,247.20 755,766.90 108,248.40 4,330.80 5 283.00 19,837.46 968,150.75 866,330.95 108,488.15 184.50 $ 17,565.30 20,095.20 3,618.00 599.15 19,135.17 21,257.38 6,649.02 1,717,567.20 $ 1,962,807.31 $ 0.00 41,463.00 $ 47,640.70 $ 0.00 167 292.00 275 559.03 $ 0.00 4 650.30 6175.40 $ 0.00 1 884859.20 $ 2 238 386.34 46113.30 $ 53 816.10 415 030.50 $ 415 628.76 $ 0.00 7 233.30 $ 7 855.38 $ 0.00 380 989.80 $ 552 297.25 $ 0.00 110 520.00 $ 147 818.96 $ 0.00 $ 13,452,650.10 $ 15 621,542.66 $ 0.00 593,352.00 $ 801,561.06 $ 0.00 61,895.25 $ 63,200.95 s 0.00 119 624.75 125 324.72 0.00 181,520.00 $ 188,525.67 $ 0.00 $ 13,452,650.10 $ 15,621 542.66 $ 0.00 774,872.00 $ 990,086.73 $ 0.00 . 43. TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS YEAR ENDED JUNE 30 1994 SCHEDULE "11" BOARD MEMBER ADDRESS Mr. Hal Henderson. Chairman c) 2802 Moore Highway, ABAC 47 Tifton, Georgia 31794 Mr. Bill Brim 2426 Michael Drive Tifton, Georgia 31794 Mr. Tim Dorminey () 4425 Frazier Circle Tifton, Georgia 31794 Mr. Roy Jackson, Jr. () Route 4, Box 2000 Tifton, Georgia 31794 Mr. Tommy Lindsey() P. 0. Box98 Omega, Georgia 31775 Mrs. Barbara McCoy c) 2606 Wilson Avenue Tifton, Georgia 31794 Mrs. Mary McMillion (J 1501 South Central Avenue Tifton, Georgia 31794 Mrs. Leona Mott () 3111 Eason Avenue Tifton, Georgia 31794 () Denotes Board Members Serving as of June 30, 1994 COMPENSATION TRAVEL $ 2,250.00 $ 1,109.16 950.00 600.00 1,900.00 1,800.00 2,100.00 367.36 439.18 494.95 1,450.00 1,450.00 $ 12,500.00 $ 2,410.65 See notes to the general purpose financial statements. - 44 - SECTION II COMPLIANCE CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members ofthe Tift County Board of Education COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Ladies and Gentlemen: We have audited the general purpose financial statements of the Tift County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to Tift County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, the Tift County Board of Education complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. 94CRL-10 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, CLV:cm 94CRL-10 Claude L. Vickers State Auditor CLAUDE L. VICKERS STATE AUDITOR {404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members ofthe Tift County Board of Education SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS Ladies and Gentlemen: We have audited the general purpose financial statements of the Tift County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995 This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have applied procedures to test the Board's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994: (1) Political Activity (5) Allowable Costs/Cost Principles (2) Civil Rights (6) Drug-Free Workplace Act (3) Cash Management (7) Audit Follow-Up/Resolution (4) Federal Financial Reports (8) Administrative Requirements Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 94CRL-60 Material instances of noncompliance consist offailures to follow the general requirements that caused us to conclude that the misstatements resulting from those failures are material to the Federal financial assistance programs. The results of our tests of compliance disclosed a material instance of noncompliance that is described in the Schedule ofFindings and Improper or Questioned Costs. We considered this material instance of noncompliance in forming our opinion on whether the Tift County Board of Education general purpose financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated March 22, 1995, on those financial statements. Except as described above, the results of our procedures to determine compliance indicate that, with respect to the items tested, the Tift County Board of Education, complied, in all material respects, with the requirements listed in the second paragraph of this report, and with respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects with those requirements. This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, ~~ Claude L. Vickers State Auditor CLV:cm 94CRL-60 C!AUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members ofthe Tift County Board ofEducation SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS Ladies and Gentlemen: We have audited the general purpose financial statements ofthe Tift County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Tift County Board ofEducation's compliance with the requirements governing: (1) Types of Services Allowed or Unallowed (5) Applicable Special Tests and Provisions (2) Eligibility (3) Matching, Level ofEffort, and/or Earmarking (6) Other Requirement Claims for Advances and Reimbursements (4) Reporting These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management of the Tift County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 94CRL-80 We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General ofthe United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Tift County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the Tift County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994. This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, ~~ Claude L. Vickers State Auditor CLV:cm 94CRL-80 CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation and Superintendent and Members of the Tift County Board ofEducation SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS Ladies and Gentlemen: We have audited the general purpose financial statements of the Tift County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. In connection with our audit of the fiscal year 1994 general purpose financial statements of the Tift County Board ofEducation and with our consideration ofthe Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: ( 1) Types of Services Allowed or Unallowed (2) Eligibility Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Tift County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing 94CRL-120 came to our attention that caused us to believe that the Tift County Board of Education had not complied, in all material respects, with those requirements. This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, CLV:cm 94CRL-120 Claude L. Vickers State Auditor SECTION III INTERNAL CONTROL CIAUDE L. VICKERS STATE AUDITOR (4Q4) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation and Superintendent and Members of the Tift County Board ofEducation REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Ladies and Gentlemen: We have audited the general purpose financial statements ofthe Tift County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. In planning and performing our audit of the general purpose financial statements of the Tift County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose ofexpressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. The management of the Tift County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not 94ICL-3 be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories: (1) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement (6) Expenditures/Liabilities/ Disbursements (7) Employee Compensation (8) General Ledger (9) General Fixed Assets For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. As descnbed in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: General Fixed Assets A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness. This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Tift County Board of Education's financial statements and this report does not affect our report thereon dated March 22, 1995. 94ICL-3 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, CLV:cm 94ICL-3 Claude L. Vickers State Auditor CLAUDE L. VICKERS STATE AUDITOR (404) 656-2174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 March 22, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members of the Tift County Board of Education SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS Ladies and Gentlemen: We have audited the general purpose financial statements of the Tift County Board of Education as ofand for the year ended June 30, 1994, and have issued our report thereon dated March 22, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 22, 1995. We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits ofState and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Tift County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 22, 1995. 94ICL-5 The management of the Tift County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. For the purposes of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: GENERAL REQUIREMENTS SPECIFIC REQUIREMENTS (1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports (1) Types of Services Allowed or Unallowed (2) Eligibility (3) Matching, Level ofEffort, and/or Earmarking (5) Allowable Costs/Cost Principles (4) Reporting (6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements (S) Applicable Special Tests and Provisions (6) Other Requirement Claims for Advances and Reimbursements For all of the internal control structure categories listed above, we obtained an understanding ofthe design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk. During the year ended June 30, 1994, the Tift County Board ofEducation expended 72% of its total Federal financial assistance under major Federal financial assistance programs. We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which 94ICL-S are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. Respectfully submitted, ~~ Claude L. Vickers State Auditor CLV:cm 94ICL-5 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1994 PRIOR YEAR AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $31,327.10 Audit Control Number 7371-93-02 The audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Stipends Program had an underexpenditure of Quality Basic Education (QBE) funds of $31,327.10 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of$31,327.10 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal year. PRIOR YEAR/CURRENT YEAR GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7371-93-01 The audit report for the year ended June 30, 1993, noted that the management of the Tift County Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. TIFT COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1994 CURRENT YEAR ALLOWABLE COSTS/COST PRINCIPLES Expenditures in Excess ofBudget Federal Financial Assistance Material Noncompliance Amount: $11,797.73 Audit Control Number 7261-94-01 In the year under review, the Board overspent one budget category in Title VI, B - Flow Through funds (CFDA 84.027) without seeking approval of the Georgia Department of Education. According to the State agency's instructions, the Board was required to obtain an amendment to its approved budget (DE-0885) when expenditures in a budget category exceed 120 percent of the approved amount. It was noted that the Board expended $31,226.93 in fiscal year 1994 Title VI, B funds for Pupil Services purposes which represented a 193% increase above the $16,191.00 approved for this budget category. A total of $11,797.73 was inappropriately expended which represents the amount in excess of the budget approval threshold of $19,429.20 ($16,191.00 X 120%). The Georgia Department of Education should review this matter to determine the allowability of the $11,797.73 overexpended by the Board. The Board should implement measures to assure that budget amendments are obtained when expenditures are expected to exceed 120 percent ofa budget category. Note: The Tift County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.