GA ABOO 
.RI 
Div 
S5 1m-1+ 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA. GEORGIA 30334 
 
 AUDIT REPORT SEMINOLE COUNTY BOARD OF EDUCATION 
DONALSONVILLE, GEORGIA YEAR ENDED JUNE 30, 1994 
 
 SEMINOLE COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
GOVERNMENTAL FUND TYPES 
 
AND EXPENDABLE TRUST FUND 
 
4 
 
C 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - ACTUAL AND BUDGET 
 
GOVERNMENTAL FUND TYPES 
 
6 
 
D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
7 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
E 
 
COMBINING BALANCE SHEET 
 
18 
 
F 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
20 
 
CAPITAL PROJECTS FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
22 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
23 
 
 SEMINOLE COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
~ SECTION! 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
l SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
24 
 
2 ANALYSIS OF CASH AND CASH EQUIVALENTS 
 
26 
 
3 ACCOUNTS RECEIVABLE 
 
27 
 
4 DEBT SERVICE REQUIREMENTS TO MATURITY 
 
28 
 
SCHEDULE OF REVENUE 
 
5 
 
STATE FUNDS 
 
29 
 
6 
 
LOCAL AND OTHER FUNDS 
 
30 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
7 
 
GOVERNMENTAL FUND TYPES 
 
31 
 
8 
 
LOTTERY PROGRAMS 
 
32 
 
9 
 
FIDUCIARY FUND TYPE 
 
EXPENDABLE TRUST FUND 
 
33 
 
ANALYS!S OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
10 
 
OVERALL 
 
35 
 
11 
 
BY PROGRAM 
 
36 
 
12 SCHEDULE OF COMPENSATION OF BOARD MEMBERS 
 
38 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
 SEMINOLE COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- 
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION! FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Seminole County Board of Education 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through D) of the Seminole County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
 
94ARL-13 
 
 As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion ofsalaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects ofsuch adjustments, ifany, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy ofthe food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Seminole County Board ofEducation as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. 
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Seminole County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements ofthe Seminole County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
94ARL-13 
 
 A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:jy 94ARL-13 
 
 SEMINOLE COUNTY BOARD OF EDUCATION - 1- 
 
 ASSETS 
Cash and Cash Equivalems 
Accoun1s Receivable 
Inventories Food Donated Commodities Purchased Food 
Amount Available in Debt Service Fund 
Amaunt1x> be Provided in FubJre Years For Payment of Bond Debt 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
$ 1,318,341.70 $ 275,045.82 $ 
 
116,162.04 $ 147,774.37 
 
5,642.04 
 
114,241.78 
 
447,366.07 
 
2,205.72 
 
11,458.42 9,500.65 
 
TotalAssets 
 
$ 1,323,983.74 $ 410246.67 $ 
 
563,528.11 $ 149980.09 
 
LIABILITIES AtjD FUND EQUITY 
~ 
Acccunts Payable Salaries Payable Expired Grant Balances Payable Retainages Payable Deferred Revenue General Obligation Bonds Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commocfrties Purchased Food For State Capital Outlay Projects 
Unreserved Undesignated 
Total Fund Equity 
 
$ 
 
$ 
 
12,064.55 
 
$ 
 
15,338.87 
 
$ 
 
27,423.42 $ 
 
1,296,560.32 
 
$ 1,323,983.74 $ 
 
18,988.33 80,086.51 8,104.61 
$ 69,934.69 
177,114.14 $ 
3,053.91 2,939.95 
11,458.42 9,500.65 $ 
26,952.93 $ 206,179.60 233,132.53 $ 
 
263,585.10 263,585.10 
 
$ 
 
149,980.09 
 
291,383.82 291,383.82 $ 
8,559.19 299,943.01 $ 
 
149,980.09 0.00 
149,980.09 
 
Total Liabilities and Fund Equity 
 
$ 1,323,983.74 $ 
 
410,246.67 $ 
 
563528.11 $ 149,980.09 
 
The notes 1x> the general purpose financial statements are an integral part of this statement -2- 
 
 EXHIBIT"A" 
 
FIDUCIARY FUND TYPES EXPENDABLE TRUST FUND 
 
$ 
 
11,565.18 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS (Memorandum Onll) JUNE 30, 1994 JUNE 30, 1993 
 
$ 1,868,889.11 $ 1,885,495.67 
 
569,455.61 
 
119,681.77 
 
11,458.42 9,500.65 
 
21,651.78 8,468.74 
 
$ 
 
149,980.09 
 
149,980.09 
 
161,858.69 
 
135,019.91 
 
135,019.91 
 
183,141.31 
 
$ 
 
11 565.18 $ 
 
265000.00 $ 2744303.79 $ 2 380,297.96 
 
$ 
 
18,988.33 $ 
 
18,212.26 
 
80,086.51 
 
76,689.42 
 
8,104.61 
 
5,584.31 
 
263,585.10 
 
69,934.69 
 
$ 
 
265,000.00 
 
265,000.00 
 
345,000.00 
 
$ 
 
265,000.00 $ 725,699.24 $ 445,465.99 
 
$ 
 
11,565.18 
 
$ 
 
11,565.18 
 
11565.18 $ 
 
$ 
 
12,084.55 $ 
 
29,853.75 
 
3,053.91 
 
7,069.59 
 
149,980.09 
 
161,858.69 
 
18,278.82 
 
3,313.55 
 
11,458.42 9,500.65 291,383.82 
 
21,651.78 8,468.74 
306,076.79 
 
$ 495,740.26 $ 538,292.89 
 
1,522,864.29 
 
1,396,519.08 
 
$ 2,018,604.55 $ 1,934,811.97 
 
265000.00 $ 2 744,303.79 $ 2 380,297.96 
 
. 3. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION COMBINFD STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1994 
 
REVENUES 
State Funds Federal Funds Local and Other Funds 
Tclal Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Studant Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional SO!Vices 
Capital Outlay Debt Service 
Principal Interest Paying Agant Fees 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES /USES) 
Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
Food lnventc,y - Net Change In Period Donated Commodities Purchased Food 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
GOVERNMENTAL CAPITAL 
PROJECTS FUND 
 
$ 5,200,696.00 $ 110,697.64 $ 2,665,921.22 
 
1,104,319.26 
 
1660553.32 
 
117649.73 
 
19885.73 
 
$ 6 861 249.32 $ 1 332 666.63 $ 2 685 806.95 
 
$ 4,019,869.30 $ 
174,395.04 252,149.67 296,830.57 156,705.87 486,256.80 159,316.76 499,461.90 368,682.51 
6,300.00 
81,444.59 168,652.38 
 
588,533.62 
14,929.70 5,685.86 14,208.64 
31,301.69 2,158.57 
52,520.13 595,493.57 
$ 2,798.499.92 
 
$ 6 670 065.39 $ 1 304 831.78 $ 2 798 499.92 
 
$ 191183.93 $ 
 
27834.85 $ -112692.97 
 
$ $ -109 586.94 
$ -109 586.94 $ 
 
11,586.94 $ 
 
98,000.00 
 
11 586.94 s_-"se"'ooo="'oo=- 
 
$ 
 
81,596.99 $ 
 
1,242,386.75 
 
39,421.79 $ 
 
-14,692.97 
 
202,872.19 
 
 314,635.98 
 
-10,193.36 1031.91 
 
FUND BALANCE JUNE 30 
 
$ 1,323,983.74 $ 233, 132.53 $ 299,943.01 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 EXHIBIT"B" 
 
FUND TYPES DEBT 
SERVICE FUND 
 
TOTAL 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 
 
TOTALS {Memorandum Onl~ 
YEAR ENDED JUNE 30 1994 JUNE 30 1993 
 
$ 7,977,314.86 
 
1,104,319.26 
 
$ 
 
71345.15 
 
1 869 433.93 $ 
 
$ 
 
71 345.15 $ 10 951 068.05 $ 
 
$ 115.82 
 
7,977,314.86 $ 1,104,319.26 1869549.75 
 
5,177,167.00 970,104.22 
1924842.BO 
 
115.82 $ 10 951183.87 $ 8072114.02 
 
$ 4,608,402.92 
 
174,395.04 267,079.37 302,516.43 170,914.51 486,256.B0 159,316.76 530,763.59 370,841.08 
 
58,820.13 595,493.57 81,444.59 $ 2,967,152.30 
 
$ 
 
60,000.00 
 
22,710.00 
 
513.75 
 
60,000.00 22,710.00 
513.75 
 
$ 
 
83223.75 $ 10 B56 620.84 $ 
 
$ -11878.60 $ 
 
94447.21 $ 
 
$ 4,608,402.92 $ 4,388,460.33 
 
1,609.00 
 
174,395.04 267,079.37 302,516.43 170,914.51 486,256.B0 159,316.76 530,763.59 370,841.08 
58,820.13 595,493.57 83,053.59 2,967,152.30 
 
173,342.87 259,044.06 190,119.87 127,085.43 427,678.86 117,244.30 455,497.23 315,055.70 115,480.22 
585,929.51 90,383.52 320,197.12 
 
60,000.00 22,710.00 
513.75 
 
55,000.00 26,285.00 
516.25 
 
1609.00 $ 10858229.84 $ 7647320.27 
 
-1493.18 S 
 
92954.03 $ 424793.75 
 
$ 
 
109,586.94 
 
-109586.94 
 
$ 
 
0.00 
 
$ 
 
109,586.94 $ 
 
-109586.94 
 
$ 
 
0.00 $ 
 
2,560.46 -2560.46 
0.00 
 
$ -11,878.60 $ 
 
94,44721 $ 
 
161,858.69 
 
1,921,753.61 
 
-1,493.18 $ 13,058.36 
 
92,954.03 $ 424,793.75 1,934,811.97 1,507,302.80 
 
-10,193.36 1031.91 
 
-10,193.36 1031.91 
 
-1,854.13 4569.55 
 
$ 149980.09 $ 2,007 039.37 $ 
 
11,565.18 $ 2,018,604.55 $ 1,934,811.97 
 
-5- 
 
 $EMINQI E COUNTY BOARD OF EDUCATION CQMBlNf;Q STATEMENT QF REVENUES EXPfNPITURES ANP CHANGES IN Fl INP BAl ANCES 
ACTUAL AND BUDGEJ -GOVERNMSNTAL FUNP IYPES YEAR ENDED JUNE 30 1994 
 
EXHIBIT"C" 
 
~ 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENQITUBES 
Currant lnslnldion Support Services Pupil Services Improvement ol lnslnx:tional Services Educational Madia SeMces General Administration School Administration Business Administration Maintenance and Ope.ration of Plant Student Transpo<talion Services Other Support Services Food Sarvices Operation Other Operations ol Non-lnslnldional Services 
Capital Outlay Debt Sarvice 
Total Expenditures 
""' Excess ol Revanues (under) Expenditures 
OTHER FINANCING SOURCES CUSES\ 
Other Soun:es Othe,Usas 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources aver (under) Expenditures and Other Financing 
u... 
FUND BA1 ANCE JlJ! Y 1 1993 
AOJl1$MNTS 
Prior Year (Net) 
FOOD IN\/ENJORY - NET CHAN.GE IN Pl;RIQP 
Donatad Commodities Purchased Food 
 
ACTUAL PER 
EXHIBIT"B" 
 
ACTUAL PER 
ADJUSTMENTS BUDGET BASIS 
 
BUDGET 
 
VARIANCE FAVORABLE (UNFAVORABLE) 
 
7,9n,314.86 $ 1,104,31926 1,869,433.93 
 
o.oo $ 7,9n,314.86 $ 11,433,064.00 $ 
 
1,104,31926 1,109,644.00 
 
1,869,433.93 
 
1,627,313.00 
 
10951,068.05 $ _ _~0"'.00~$ 10,951 068.05 $ 14,170,021.00 $ 
 
-3,455,749.14 -5,324.74 
242,120.93 
-3,218,952.95 
 
4,608,402.92 $ 
 
0.00 $ 4,608,402.92 $ 4,813,125.00 $ 
 
204,722.08 
 
174,395.04 267,079.37 
302,516.43 
170,914.51 486,256.80 159,316.76 530,763.59 370,841.08 
58,820.13 595,493.57 
81,444.59 2,967,152.30 
83,223.75 
 
174,395.04 267,079.37 302,516.43 
170,914.51 486,256.80 159,316.76 530,763.59 370,841.08 
58,820.13 595,493.57 
81,444.59 2,967,152.30 
83,223.75 
 
196,130.00 268,045.00 214,900.00 
154,275.00 509,800.00 137,700.00 530,700.00 402,000.00 50,951.00 650,000.00 106,000.00 6,820,803.00 83,310.00 
 
21,734.96 965.63 
-87,616.43 
-16,639.51 23,54320 -21,616.76 
-63.59 31,158.92 -7,869.13 54,506.43 24,555.41 3,853,650.70 
8625 
 
10856,620.84 $ _ ___,0,,.00,._$ 10,856,620.84 $ 14,937,739.00 $ 4,081,118.16 
 
94,44721 $ _ ___,0:,:,,OO:,c$ 94,44721 $ -767,718.00 $_....:::862=.,,1,o65c,2"-1 
 
109,586.94 $ 
 
0.00 $ 
 
-109,586.94 - - - - 
 
----=0~.00~$ 
 
0.00 $ 
 
109,586.94 $ -109.586.94 
0.00 $ 
 
0.00 $ 
 
109,586.94 -109,586.94 
 
0.00 $ _ _ __,0e,.00:::. 
 
94,447.21 $ 1,921,753.61 
 
0.00 $ 94,447.21 S -767,718.00 S 
 
-30,120.52 1,891,633.09 
 
1,904,501.66 
 
862,165.21 -12,868.57 
 
7,49723 
 
-7,49723 
 
-10,193.36 
 
10,193.36 
 
0.00 
 
0.00 
 
1,031.91 
 
-1,031.91 
 
0.00 
 
0.00 
 
FUND RAI ANCE JUNE 30 1994 
 
$ 2,007,039.37 $ -20,959.07 $ 1,986,080.30 $ 1,144.280.89 $_...::;84:,,:1.:,,799=.4~1 
 
The notes to the general purpose financial statements are an integral part of this statement. -6- 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Seminole County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. 
The more significant of the Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Seminole County Board of Education. 
Based upon the application ofthe above criteria, the Seminole County Board ofEducation is determined to be the lowest level ofgovernment exercising oversight responsibility and control over all activities related to public education in Seminole County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
- 7- 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATE1\1ENTS 
 
JUNE 30 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity for individuals, private organizations, other government units and/or other funds. This fund includes: 
EXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund - the fund used to account for Unemployment Compensation contributions and expenditures. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding. 
- 8- 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE30 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grant and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded.when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
 
- 9- 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO TIIB GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BUDGET 
The Seminole County Board ofEducation has a legally authorized nonappropriated budget which is fonnally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. 
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance. 
CASH AND CASH EQUIVALENTS 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and savings accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and Joan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
RECEIVABLES 
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
PROPERTY TAXES 
The Seminole County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on October 20, 1993 (levy date). Taxes were due on December 20, 1993. The lien date for property taxes was January 1, 1993. '.Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Seminole County Tax Commissioner bills and collects the property taxes for the Board of Education, and remits the taxes collected to the Board. 
- 10 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
Tax millage rates levied for the 1993 tax year (calendar year) for the Seminole County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations School Bonds 
 
12.85 mills 
--21. mills 
 
11..3.6 mills 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
GENERAL OBLIGATION BONDS 
 
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. 
 
INTERFUND TRANSACTIONS 
 
The Board has the following types ofinterfund transactions: 
 
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. 
 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
 
- 11 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 
Note 2: DEPOSITS 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of any one of or any combination of the following: 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, 
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, 
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
- 12 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXlllBIT "D" 
 
NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 2: DEPOSITS 
 
CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $3,274,155.03. The amounts of the total bank balances are classified into three categories ofcredit risk: 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1994, as follows: 
 
Risk Category 
 
Bank Balance 
 
1 
 
$ 206,893.38 
 
2 
 
2,594,750.53 
 
3 
 
472 511.12 
 
Total 
 
S 3 274 155 03 
 
Note 3: NON-MONETARY TRANSACTIONS 
 
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note4: RISKMANAGEMENT 
 
The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. Each fund contributes their pro rata share to the Unemployment Compensation fund and claims are paid from this fund during the fiscal year. During fiscal year 1994, a total ofSl,609.00 was paid in claims. 
 
Note 5: GENERALLONG-TERMDEBT 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows: 
 
Balance 
 
Balance 
 
July 1 1993 Deductions June 30 1994 
 
General Obligation Bonds 
 
S 345 000 00 S 60 000 00 S 285 000 00 
 
- 13 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 5: GENERALLONG-TERMDEBT 
 
At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items: 
 
Fiscal Year Ended June 30 
1995 1996 1997 1998 
 
General Obligation 
Bonds 
$ 83,810.00 84,520.00 84,900.00 79 950.00 
 
Total Principal and Interest 
 
$ 333 ]80 00 
 
Note 6: SIGNIFICANT COMMITMENTS 
 
At June 30, 1994, the Board had encumbrances in the amount of$69,934.69 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. Lottery funds are available to fund these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows: 
 
Computers in Classrooms Distant Learning Media Center and Library Equipment 
 
$ 24,019.78 2,929.80 
42 985.11 
 
$ 69 934 69 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1994, together with funding available: 
 
Unearned Executed Contracts 
 
Funding Available From State 
 
93/94-725-62 
 
$ 3 926 823 54 $ 3 547 983 78 
 
The amounts described in this note are not reflected in the general purpose financial statements. 
 
- 14 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 7: CONTINGENT LIABILITIES 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
The Board is a defendant in a legal proceeding pertaining to a matter incidental to the performance of routine Board operations. The ultimate disposition ofthis proceeding is not presently determinable, but is not believed to be material to the general purpose financial statements. 
Note 8: RETIREMENT PLANS 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). 
TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless ofage, or after 1Oyears of service and. attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $4,130,935.44; total payroll was $4,957,239.03. 
 
- 15 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXEilBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE30 1994 
 
Note 8: RETIREMENT PLANS 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate ofretum on investments) was 7.50%. 
 
Total contnbutions made during fiscal year 1994 amounted to $735,724.68, of which $487,863.04 was made by the Board and $247,861.64 was made by employees. These contributions represented 11.81 % (Board) and 6% (employees) of covered payroll. 
 
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salaiy increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows: 
 
Total pension benefit obligation 
 
$13,912,014,000.00 
 
Net assets available for benefits, at cost 
 
12 821 722 000 00 
 
Unfunded pension benefit obligation 
 
$ l 090 292 000 00 
 
The measurement of the total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of$487,863.04 was actuarially determined and represented .0935 of total contributions made by all participating employers. 
 
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. 
 
- 16 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30 1994 
 
Note 8: RETIREMENT PLANS 
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia. 
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 1Oyears ofservice and attainment of age 65. A member applying for service retirement with 10 years ofservice and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life halfofwhat the employee would have received upon retirement. 
Members become fully vested after ten years of service. Ifa member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
There were 51 employees covered under PSERS for the year ended June 30, 1994. 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $1,820.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. 
Note 9: SURETY BONDS 
The School Superintendent, Mr. Jesse McLeod, is bonded in the amount of$25,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 18249677, on which premium was paid through May 7, 1995. 
 
- 17 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994 
 
ASSETS Cash and cash Equivalents Accounts Receivable Inventories 
Food Donated Commodities Purchased Food 
Total Assets 
 
ELEMENTARY AND 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
CHAPTER 1 
 
EDUCATION OF 
 
DEPRIVED 
 
MIGRANT 
 
CHILDREN 
 
PROGRAM 
 
$ 223,730.73 $ n,s1s.36 
 
5,794.94 
 
$ 
 
fi7,n7.32 $ 21,701.46 
 
11,458.42 9,500.65 
 
s $ 250,484.74 $ n.s1s.36 
 
fil,737.32 $ 21,701.46 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue 
Total Liabifllies 
FUND EQUITY 
Fund Balances Reserved For Continuation of Federal Programs For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food 
Unreserved Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
$ $ 3,954.99 
16,451.13 $ 7,584.ol 69,934.69 
$ 20,406.12 $ TT519.36 $ 
 
23,338.24 $ 9,861.96 34,537.12 
 
6,206.73 1,291.09 14,203.64 
 
fi7737.32 $ 21,701.46 
 
$ 2,939.95 
11,458.42 9,500.65 
$ 23,899.02 206179.60 $ 
$ 230,078.62 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 
 
0.00 
 
0.00 $ 
 
0.00 
 
s $ 250,484.74 $ n.s1s.36 
 
fi7,n7.32 $ 21,701.46 
 
See notes to the general purpose financial statements. 
 
-18- 
 
 EXHIBIT"E" 
 
SECONDARY EDUCATION ACT 
 
TITLEII- 
 
EISENHOWER 
 
CHAPTER2 
 
MATHEMATICS 
 
BLOCK GRANT AND SCIENCE 
 
FLOW THROUGH EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TITLEVl,B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
TOTALS JUNE 30, 1994 JUNE 30, 1993 
 
$ 
 
3,053.91 $ 
 
7,533.26 $ 
 
3,449.12 
 
$ 315,286.38 $ 191,952.55 
 
$ 
 
1.ne.00 
 
4,194.00 
 
848.84 $ 
 
12,187.22 
 
114,241.78 
 
80,661.29 
 
11,458.42 9,500.65 
 
21,651.78 8,468.74 
 
$ 
 
1.ns.00 $ 
 
3,053.91 $ 11.n7.26 s 
 
4,297.96 $ 
 
12,187.22 $ 450,487.23 $ 302,734.36 
 
$ 
 
190.50 
 
250.38 
 
1,286.66 
 
50.46 
 
1.ns.00 
 
$ 
 
2,516.94 $ 
 
9,210.32 
 
$ 11,727.26 $ 
 
$ 921.30 3,376.66 
4,297.96 $ 
 
10,505.09 $ 191.67 
1,020.98 469.48 
12,187.22 $ 
 
40,240.56 18,988.33 $ 80,086.51 
8,104.61 69,934.69 
217,354.70 $ 
 
17,671.79 76,606.07 
5,584.31 
99,862.17 
 
$ 
 
3,053.91 
 
$ 
 
3,053.91 $ 
 
7,069.59 
 
2,939.95 
 
11,458.42 9,500.65 
 
21,651.78 8,468.74 
 
$ 
 
3,053.91 
 
$ 
 
26,952.93 $ 
 
37,190.11 
 
0.00 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
206,179.60 
 
165,682.08 
 
$ 
 
0.00 $ 
 
3,053.91 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 233,132.53 $ 202.sn.19 
 
$ 
 
1,ns.00 $ 
 
3,053.91 $ 11.n1.26 $ 
 
4,297.96 $ 
 
12,187.22 $ 450,487.23 $ 302,734.36 
 
-19- 
 
 SEMINOLE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994 
 
REVENUES 
Slate Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENDITURES 
Current 1-..ction Support Services Improvement of Instructional Services Educational Media Services General Admin-.., Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support SeNices Food Services Operation 
Total~ilures 
Excess of Revenues over (under) ~ilures 
OTHER FINANCING SOURCES 
Operating Transfers In 
Excess of Revenues and Other Financing Sources over (under) ~ilures 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
SCHOOL FOOD 
SERVICES FUND 
 
ELEMENTARY AND 
 
LOTTERY PROGRAMS 
 
CHAPTER1 
 
EDUCATION OF 
 
DEPRIVED 
 
MIGRANT 
 
CHILDREN 
 
PROGRAM 
 
$ 46,708.00 $ 474,573.31 117,649.73 
$ 638,931.04 $ 
 
63,989.64 $ 
63,989.64 $ 
 
496,145.32 $ 496,145.32 $ 
 
38,119.58 38,119.58 
 
$ 28,674.21 $ 429,549.66 $ 
 
5,685.86 30,192.56 
 
14,075.53 
 
$ 595,493.57 $ 595,493.57 $ $ 43,437.47 $ 
 
64,552.63 $ -562.99 $ 
 
52,520.13 
496,145.32 $ 0.00 $ 
 
34,851.88 
1,109.13 2,158.57 
38,119.58 0.00 
 
562.99 
 
$ 43,437.47 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
195,802.60 
 
0.00 
 
0.00 
 
0.00 
 
-10,193.36 1031.91 
 
FUND BALANCE JUNE 30 
 
$ 230,078.62 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
-20- 
 
 EXHIBIT"F" 
 
SECONDARY EDUCATION ACT TITLEII- 
EISENHOWER CHAPTER2 MATHEMATICS BLOCK GRANT - AND SCIENCE FLOW THROUGH EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TITLE VI, B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING 
 
TOTALS 
 
PARTNERSHIP 
 
YEAR ENDED 
 
ACT 
 
JUNE 30, 1994 JUNE 30, 1993 
 
$ 110,697.64 $ 
 
43,726.00 
 
$ 
 
18,471.54 $ 
 
5,045.64 $ 49,086.00 $ 
 
4,298.84 $ 
 
18,579.03 1,104,319.26 
 
952,176.27 
 
117,649.73 
 
122,683.97 
 
$ 
 
18,471.54 $ 
 
5,045.64 $ 49,086.00 $ 
 
4.298.84 $ 
 
18,579.03 $ 1 332,666.63 $ 1,118.586.24 
 
$ 
 
16,742.50 $ 
 
8,535.94 $ 58,756.10 $ 
 
5,578.80 $ 
 
5,844.53 $ 588,533.62 $ 423,212.63 
 
1,686.97 42.07 
 
17.15 
 
73.89 
 
13,242.73 
 
14,929.70 5,685.86 
14,208.64 31,301.69 
2,158.57 
52,520.13 595,493.57 
 
22,593.75 8,442.48 980.35 
40,951.30 
585,929.51 
 
$ 
 
18471.54 $ 
 
8,553.09 $ 58829.99 $ 
 
5,578.80 $ 
 
19,087.26 $ 1 304,831.78 $ 1 082,110.02 
 
$ 
 
0.00 $ 
 
-3,507.45 $ -9,743.99 $ 
 
-1,279.96 $ 
 
-508.23 $ 
 
27,834.85 $ 
 
36,476.22 
 
9.743.99 
 
1,279.96 
 
11,586.94 
 
2,560.46 
 
$ 
 
0.00 $ 
 
-3,507.45 $ 
 
0.00 $ 
 
0.00 $ 
 
-508.23 $ 
 
39,421.79 $ 
 
39,036.68 
 
0.00 
 
6,561.36 
 
0.00 
 
0.00 
 
508.23 
 
202,872.19 
 
161,120.09 
 
-10,193.36 1,031.91 
 
-1,854.13 4.569.55 
 
$ 
 
0.00 $ 
 
3,053.91 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 233,132.53 $ 202,872.19 
 
-21- 
 
 ~FUINOl I; COUNTY Q!!BQ QE 15Q!&!!IIQH 
~l~lt:iSl De.I~= ~t::tE~ CAPITAL fB~~ E!.!t:iP 
JUNE30 1W4 
 
EXHISIT"G" 
 
~ Cash and Cash Equivaienb; Accounla Rocoivable 
 
REGULAR 
 
GEORGIA STATE FINANCING 
 
ANO INVESTh1ENT c:or.MSSION 
 
PROJECT 
 
PROJECT 
 
PROJECT 
 
92.n5-042 
 
93/94-725-062 94194s.n5-054 
 
TOTALS JUNE30 1994 JUNE30 1993 
 
8,559.19 $ 
 
33,300.00 $ 
 
74,302.85 $ 
 
0.00 $ 116,182.04 $ 306,053.53 
 
447 366.07 
 
447.366.07 
 
8 582.45 
 
Tdal- 
 
8559.19 $ 
 
33300.00 $ 521688.92 $ 
 
0.00 $ 563528.11 $ 314635.98 
 
LI.YIUII~ ~Q B!HP l:i~ID'. 
~ 
Relainages Payable 
FUNPEOUITY 
Fund Balances ReoeMld For Stale Cap;tal Outlay ~ UnleoeMld Undeoignated 
TolalFundEquity 
 
8559.19 8 559.19 $ 
 
263 585.10 
 
33,300.00 $ 0.00 
33 300.00 $ 
 
258,063.82 0.00 $ 
258063.82 $ 
 
263 585.10 
 
0.00 0.00 $ 
 
291,383.82 $ 8559.19 
299943.01 $ 
 
306,076.79 8559.19 
314 635.98 
 
Tdal Uabllities and Fund Equity 
 
8 559.19 $ 
 
33 300.00 $ 521 668.92 $ 
 
0.00 $ 563 528.11 $ 314 635.98 
 
See no1es to the general purpose financial statements. 
 
-22- 
 
 SEMINOLE COUNTY BOARD Of fpt !CATION COMBINING STAJFUfNTOf BFVENlJfS FXPENQffiJRES ANP CHANGES INF\ INP BALANCES 
CAPITAi PR9 tl;CTS El !NP 
YEAR fNQEP JI INF 30 1994 
 
EXHIBIT"H" 
 
~ 
 
GEORGIA STATE FINANCING 
 
ANO INVESTMENT COMMISSION 
 
PROJECT 
 
PROJECT 
 
PROJECT 
 
~ 93/94-725-062 94.1945-725-054 
 
TOTALS YEAR ENDED JUNE 30 1994 JUNE 30 1993 
 
State Funds Local and Other Funds 
Total ReYenUE!6 
 
0.00 $ 
 
0.00 $ 2,665,921.22 $ 
 
- - - - - - - - 19 885.73 
 
s _____.!LQQ_ $ _____.!LQQ_ 2 685 806.95 S 
 
EXPENPffiJRES 
 
capital Clullay Building and Building lrnpl'OWITleflt& 
 
s _____.!LQQ_ $ _____.!LQQ_ 2 700 499.92 $ 
 
Excess d Revenues O\l'ef' (under) Expenditures 
 
_____.!LQQ_ $ _____.!LQQ_ $ -14 692.97 $ 
 
OTHER FINANCING SQURCES rtJSESl 
 
Operating Transfers In Operating Transfers out 
Total Other Financing Sources (Uses) 
 
0.00 $ 
 
0.00 $ 
 
---- ---- 
 
_____.!LQQ_ s _____.!LQQ_ $ 
 
0.00 $ 0.00 $ 
 
Excess ct ReYenues and other Financing- Sources c,.,er (under) Expenditures and other Financing Uses S 
 
0.00 $ 
 
0.00 $ -14,692.97 $ 
 
FLJNP BAI ANCf IUt Y 1 
 
~ 
 
33 300.00 
 
272 776.79 
 
0.00 $ 2,665,921.22 19 885.73 $ 
0.00 $ 2 685 806.95 S 
 
41 099.68 41 099.68 
 
98 000.00 $ 2 798 499.92 $ -98 000.00 $ -112 692.97 $ 
 
227 490.00 -186 390.32 
 
98,000.00 $ 98 ODO.OD $ 
 
98,000.00 $ 98 000.00 S 
 
33,300.00 -33 300.00 
0.00 
 
0.00 $ 0.00 
 
-14,692.97 $ 314 635.98 
 
-186,390.32 501 026.30 
 
Fl !NP BAI ANCf II JNE 30 
 
s ~ s 33300.00 s 2Saoa3.82 s _ _ __.o.,.oo._s 299943.01 s 314635.98 
 
See notes to the general purpose financial statements. 
 
-23 
 
 SEMINOLE COUNTY BOARD OF FQUCATION 
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30 1994 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
AWARDS IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program 
Food Services 
School Braakfasl Program 1993Grant 1994Grant 
National School Lunch Program 1993Grant 1994Grant 
Food Distribution Program (1) 
 
10.553 10.553 $ 
10.555 10.555 10.550 
 
$ 116,778.80 
313,436.10 44 358.41 
 
1,097.90 115,963.19$ 
5,401.04 308,456.77 N/A 
 
116,778.80 
313,436.10 $ 44358.41 
 
(2) 
551,135.16 (3) 44358.41 
 
Total U.S. Department of Agriculture 
 
$ 474573.31 $ 
 
430918.90 $ 474573.31 $ 
 
595493.57 
 
Education, U. S. Department of Through Berrien County Board of Education d/b/a Southern Pine Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1992Summer 1993Regular 1993 Summer Through Chattahoochee-Flint RESA d/bla Two Rivers Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1994 Regular 1994Summer Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1992 Carry-Over 1993Regular 1993 Carry-Over 1994 Regular Chapter2 Block Grant - Flow Through 1993 Regular 1993 carry-Over 1994 Regular Trtlell Eisenhower Mathematics and Science Education 1993Regular 1994 Regular Individuals with Disabilnies Education Act Tnle VI, B Flow Through 1993 Regular 1993 carry-Over 1994 Regular Preschool Program 1993 Regular 1994Regular 
 
84.011 84.011 84.011 
84.011 84.011 
84.010 84.010 84.010 84.010 
84.151 84.151 84.151 
84.164 84.164 
84.027 84.027 84.027 84.173 84.173 
 
$ 
12,844.12 24,416.94 
10,077.00 193,331.00 301,321.00 
344.00 18,178.00 
8,380.00 
2,142.00 46,944.00 
8,676.00 
 
-2,164.38 -1,241.01 27,661.37 $ 
 
11,849.65$ 
 
11,849.65 
 
4,568.47 
 
12,844.12 13,425.81 
 
12,844.12 13,425.81 
 
10,077.00 34,603.00 193,331.00 225,000.00 
1,266.48 344.00 
16,400.00 
 
10,077.00 193,331.00 292,737.32 
344.00 18,127.54 
 
10,077.00 193,331.00 292,737.32 
344.00 18,127.54 
 
-3,089.36 8,205.00 
 
-3,159.36 8,205.00 
 
3,402.00 5,151.09 
 
6,572.72 2,142.00 42,750.00 
5,451.n 3,450.00 
 
2,142.00 46,944.00 
4,298.84 
 
2,142.00 58,687.99 (3) 
5,578.80 (3) 
 
 24  
 
 SEMINOLE COUNTY BOARD OF fDllCATION SCHEOULE OE FEPERAl FINANCIA\ ASSISTANCE 
, YEAR ENDED JUNE 30 1994 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
AWARDS IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Education, U. S. Department of Through Georgia Department of Education 
Vocational Education  Basic Grants to Slates High School Program Basic Grant 1993 Grant 
 
84.048 
 
$ 
 
15841.00 
 
Total U.S. Department of Education 
Labor, u. s. Department of 
Through Southwest Georgia Regional Development Center Job Training Partnership Act 91-8-55 92-8-68 93-8-81 
 
$ 626654.06 $ 
 
17.250 17.250 17.250 $ 
 
$ 39 665.00 
 
591169.01 $ 611166.92 $ 625696.32 
 
-375.32 15,444.40$ 
 
6,391.81 $ 12187.22 
 
6,900.04 12187.22 
 
Total U.S. Department of Labor 
-nee Total Federal Financial 
 
$ 39665.00 $ 
 
15069.08 $ 18579.03 $ 
 
19087.26 
 
$ 1 140 892.37 $ 1 037 156.99 $ 1104 319.26 $ 1240279.15 
 
Major Programs are Identified by an asterisk (') in front of the CFDA number. 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1994 National School Lunch Program. 
(3) Expenditures for this program include stale, and/or Local and other Funds. Expenditures are not maintained-by fund source. 
 
See notes to the general purpose financial statements. 
 
- 25 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS 
JUNE 30 1994 
 
SCHEDULE "2" 
 
INTEREST BEARING ACCOUNTS 
Commercial State Bank, Donalsonville, Georgia 
Demand Deposits (Variable) 
First Federal Savings Bank, Donalsonville, Georgia 
Money Market Account (3.25%) 
Merchants & Farmers Bank, Donalsonville, Georgia 
Demand Deposits (Variable) Certificates of Deposit 
No. 10568 (3.75%) No. 10629 (3.65%) No. 10665 (4.50%) 
 
$ 496,730.20 
6,893.38 
176,467.70 130,772.12 558,025.71 500,000.00 
$ 1,868,889.11 
 
See notes to the general purpose financial statements. - 26 - 
 
 SEMINOLE COUNJY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994 . 
 
SCHEDULE"3" 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTAL 
 
Chattahoochee-Flint Regional Educational Service Ageooy dlb,la Two Rivers Migrant Education Ageooy Migrant Education Program 
 
Education, Georgia Department of Food Sen/ice$ School Braakfast Program National School Lunch Progam Federal Programs ESEA - Chapter 1 Education of Deprived Children 
ESEA - Chapter 2 Block Grant Flow Through 
Individuals with Disabilities Education Act TotleVl,B Flow Through Preschool Program 
 
Georgia State Financing and Investment Commission Reimb<Jrsement on Construction Projects 
 
Seminole Coonty Board of Commissioners 
 
Real Estate Transfer Tax 
 
$ 
 
Southwest Georgia Regional Development Center Job Training Partnership Act 
 
Various Sources Interest Earned 
 
$ 21,701.46 
 
815.61 4,979.33 
67,737.32 1,778.00 
4,194.00 848.84 
 
5,518.75 
 
$ 444,185.32 
 
123.29 
 
12,18722 
 
3,180.75 
 
$ 
 
21,701.46 
 
815,61 4,979.33 
67,737.32 1,778.00 
4,194.00 848.84 
 
230.70 
 
444,185.32 5,749.45 
 
1,975.02 
 
12,187.22 5,279.06 
 
5642.04 $ 114241.78 $ 447,366.07 $ 
 
2 205.72 $ 569,455.61 
 
See notes to the general purpose financial statements. 
 
- 27 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY 
JUNE 30 1994 
 
SCHEDULE "4" 
 
PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30 
1995 1996 1997 1998 
 
TOTAL DEBT SERVICE 
 
1978 ISSUE 
 
INTEREST 
 
PRINCIPAL 
 
$ 
 
83,810.00 $ 
 
84,520.00 
 
84,900.00 
 
79,950.00 
 
18,810.00 $ 14,520.00 
9,900.00 4,950.00 
 
65,000.00 70,000.00 75,000.00 75,000.00 
 
$ 333, 180.00 $ 
 
48,180.00 $ 285,000.00 
 
CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1993 Bonds Retired During Period 
 
1978 ISSUE 
 
$ 
 
345,000.00 
 
60,000.00 
 
Bonds Payable at June 30, 1994 
MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date 
 
$ ==2=8=5..,,0=00==00= 
OCT 1-APR 1 APR 1 
 
See notes to the general purpose financial statements. - 28 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994 
 
SCHEDULE"5" 
 
AGENCY/FUNDING 
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement In-School Suspension Mid-term Adjustment Fiscal Year 1993 1994 local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Preschool Handicapped Program Supervision and Assessment of Student and Begiming Teachers and PerformanceBased Certifocalion lottery Programs Algebra Classrooms Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant 
Financing and Investment Commission, Georgia State Reimbursement on Construction Projects 
OTHER Education, Georgia Department of R - for Computer Suppiies 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 3,223,511.00 369,276.00 168,085.00 140,205.00 44,495.00 963,904.00 
220,442.00 66,359.00 33,248.00 
601.00 8,057.00 -548,647 .00 442,319.00 
$ 47,533.00 
20,758.00 
50.00 
 
46,708.00 
2,316.00 5,685.86 25,795.22 30,192.56 
 
$ 3,223,511.00 369,276.00 168,085.00 140,205.00 44,495.00 963,904.00 
220,442.00 66,359.00 33,248.00 
601.00 8,057.00 -548,647.00 442,319.00 46,708.00 47,533.00 
20,758.00 
.50.00 
2,316.00 5,685.86 25,795.22 30,192.56 
 
$ 2,665,921.22 
 
2,665,921.22 
 
500.00 
 
500.00 
 
$ 5 200,696.00 $ 110,697.64 $ 2 665 921.22 $ 7 977 314.86 
 
See notes to the general purpose financial statements. 
 
 29. 
 
 SEMINQI 5 COUNTY BOARD OF EDUCATION SCHEPUI 5 OF LOCAL ANP OTHER REVENUE 
YEAR ENPsP JUNE 30 1994 
 
SCHEDULE"8" 
 
T._ County Wide Bond Tax County Wide School Tax RailraodCarTox Roal Emte Transler Tax 
Olhor lndil9CI Coot Special Rewnue Fund I-Earned N - Flood Control Funds Recovery d Prior Y-Questloned Cost Salary 0\/erpayment Rents Sales l.uncMs ond Breakfast Olhor 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE PROJECTS 
 
____fllliQ_ FUND 
 
DEBT SERVICE 
FUND 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 
 
TOTAL 
 
$ 1,601,633.21 64.81 
5,518.75 
 
$ 64,751.30 230.70 
 
$ 64,751.30 1,601,633.21 64.81 5,749.,15 
 
7,492.00 42,500.19 $ 
515.61 
 
6,168.29 $ 19,885.73 
 
1,680.75 1,000.00 
 
111,282.94 158.00 ~ 
 
6,363.15 $ 
 
115.82 
 
7,492.00 75,033.18 
515.61 
1,680.75 1,000.00 
111,282.94 358.50 
 
$ 1,660,553.32 $ ~ $~ $ 71,345.15 $ 
 
115.82 $ 1,869,549.75 
 
See notes to the general purpose financial stalemenls. 
 
 30. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994 
 
SCHEDULE 7 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures 
Nonoperating Costs Building and Building Improvements Equipment 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTAL 
 
$ 4,408,830.05 $ 1,115,734.69 25,261.80 32,479.33 6,000.00 11,701.07 64,238.91 5,015.74 4,411.49 96,364.49 5,965.39 6,300.00 86,443.48 220,243.41 229,907.11 
98,945.77 14,333.00 
33,109.74 
 
548,408.98 $ 128,190.54 
2,747.34 23,328.92 
14,389.25 2,158.57 1,199.17 
2,225.46 
66,124.45 3,120.50 
285,198.30 2,549.25 1,362.50 7,482.00 95.00 
 
4,957,239.03 1,243,925.23 
28,009.14 55,808.25 
6,000.00 11,701.07 78,628.16 
7,174.31 5,610.66 96,364.49 8,190.85 6,300.00 86,443.48 286,367.86 233,027.61 285,198.30 101,495.02 15,695.50 7,482.00 33,204.74 
 
104,929.72 99,850.20 
 
216,251.55 
 
104,929.72 316101.75 
 
Total Expenditures 
 
$ 6,670,065.39 $ 1,304,831.78 $ 7,974,897.17 
 
See notes to the general purpose financial statements. - 31 - 
 
 EXPENPITYRES Opending Costs 
Supplies 
Books, T . - n Periodicals 
~ngCosts Equipment 
Total Expenditures 
 
SEM1NOLE 001.JNTV BOARD OF f:PUCATION SCHEDULE OF EXPENDITURES RV QRIECT 
LOTTERY PROGRAMS VEAR ENPEP JUNE 30 1994 
 
SCHEDULE"S" 
 
ALGEBRA CLASSROOMS 
 
COMPUTERS IN 
CLASSROOMS 
 
MEDIA CENTER ANO 
LIBRARY EQUIPMENT 
 
SAFE SCHOOLS 
GRANT 
 
TOTAL 
 
$ 2,54925 
 
3,601.96 $ 22523.00 
 
2,54925 $ 
 
26,124.96 $ 
 
764.86 $ 4921.00 
 
4,725.00 $ 25467.56 
 
9,091.82 2,54925 
52911.56 
 
5,685.86 $ 
 
30,192.56 $ 
 
64,552.63 
 
See notes to the general purpose financial statements. 
 
- 32 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUND 
YEAR ENDED JUNE 30 1994 
 
SCHEDULE "9" 
 
EXPENDITURES 
Operating Costs Unemployment Claims 
 
$ ===l1,=60=9~.0=0 
 
See notes to the general purpose financial statements. - 33 - 
 
  SEMINOLE COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994 
 
SCHEDULE 10 
 
Minimum Expenditure Requirements (Total Allotment) 
Expenditures on Combined Program Basis Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
STAFF DEVELOPMENT 
PROGRAM 
 
$ 3,909,134.00 $ 
 
44 495.00 
 
$ 3,898,603.62 230,847.92 $ 
$ 4,129,451.54 $ 
 
38,727.18 38,727.18 
 
-72,563.02 
 
$ 4,056,888.52 $ 
 
-1,241.96 37,485.22 
 
$ 
 
0.00 $ 
 
7 009.78 
 
See notes to the general purpose financial statements. - 35 - 
 
 SEMINQ E CQUNTY RQABQ OF fpt JCATIQN 
ANALXSIS OF M1N1Ml M EXPfNQIJl BE RfQI IJREMENTS - BV PBQGRAM GFNfBA\ fUNQ -0\ IAUTY BASIC EQlJCADON ffiQGRAMS YEAR SNPEP JUNE 30 1994 
 
GENERAi ANQ CARffR fQI p.TIQN ffiQGRAMS 
Kindergarten (1 Grades 1 - 3 (1 
Sub-Total- K-3 
Grades4- 5 rJ 
Grades 6 - 8 (1 
Grades 9 -12 rJ High SChool Laboratories rJ Vocational Education Laboratories M 
Total General and Career Education Programs 
SPECIAi EQI JCATIQN PRQGRAMS 
Regular Programs Categor;I(') Categor; II (1 Category Ill (1 Category IV (1 Itinerant Supplemental Speech Sub-Total - Regular Category V (Gifted) (1 Total Special Education Programs 
RfMfQIAL EDUCATION PRQGRAM (:) MEDIA CENTER PROGRAMS 
Total Thirteen Weighted and Media Center 
STAFFPEYf\ QPMENTPROGRAM l1) Coat cl Instruction _ , Dewlopment 
Total staff Dewlopment 
(i Identifies Thirteen Weighted Programs. Note: (1) $5,172.45cttheallalmentfor-l 
Development has been tran&ferred to C06t of Instruction as authorized by OCGA 20-2-182. 
See notes to the general purpose financial statements 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
TOTAL 
 
ORIGINAL ~ 
 
ORIGINAL 
 
MID-TERM 
 
REQUIRED 
 
339,008.00 819 816.00 1,158,824.00 425,557.00 784,164.00 450,344.00 209,175.00 195 447.00 3 223 511.00 
 
90 $ 90 90 90 90 90 
 
305,107.20 $ 737 834.40 1,042,941.60 $ 383,001.30 705,747.60 405,309.60 188,257.50 175 902.30 2 901159.90 $ 
 
0.00 $ 
 
305,107.20 
 
737 834.40 
 
0.00 $ 1,042,941.60 
 
383,001.30 
 
8,057.00 
 
713,804.60 
 
405,309.60 
 
188,257.50 
 
175 902.30 
 
8 057.00 $ 2 909 216.90 
 
357,889.00 
 
322,100.10 $ 
 
0.00 S 322,100.10 
 
357,889.00 90 $ 11 387.00 90 
369 276.00 168 085.00 90 $ 140 205.00 90 
 
322,100.10 $ 10 248.30 
332 348.40 $ 151 276.50 $ 126184.50 $ 
 
0.00 $ 
0.00 $ 0.00 $ 0.00 
 
322,100.10 10 248.30 
332 348.40 151 276.50 126184.50 
 
$ 3,001,on.oo 
 
s 3 510,969.30 S 
 
8,057.00 $ 3 519,026.30 
 
15,184.45 100 $ 29 310.55 100 
 
15,184.45 $ 29,310.55 
 
0.00 $ 
 
15,184.45 29,310.55 
 
44,495.00 
 
44,495.00 $ 
 
0.00 S 
 
44,495.00 
 
S 3,945,572.00 
 
$ 3 555,464.30 S 
 
8,057.00 $ 3 563,521.30 
 
- 38 - 
 
 SCHEDULE "11" 
 
REQUIRED ALLOTMENT 
 
SALARIES ACTUAL 
 
DISTRIBLmON BY RESPECTIVE PORTIONS 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
REQUIRED ALLOTMENT 
 
OPERATIONS 
 
AMOUNT OF 
 
UNDER EXPENDITURE 
 
FOR REQUIRED 
 
ACTUAL 
 
ALLOTMENT 
 
297,428.40 $ 
 
370,871.11 
 
715 299.30 
 
824596.05 
 
1,012,727.70 $ 1,195,467.16 $ 
 
371,663.10 
 
423,438.17 
 
690,927.20 
 
731,495.28 
 
388,061.10 
 
416,193.-40 
 
1eo,2n.20 
 
195,566.66 
 
153 765.00 
 
237 441.62 
 
$ 2 797 421.30 $ 3 199 602.29 $ 
 
7,678.80 $ 
 
8,031.30 
 
22 535.10 
 
28 819.38 
 
0.00 
 
30,213.90 $ 
 
36,850.68 $ 
 
0.00 
 
0.00 
 
11,338.20 
 
10,743.28 
 
594.92 
 
0.00 
 
22,877.40 
 
19,136.92 
 
3,740.48 
 
0.00 
 
17,248.50 
 
34,121.07 
 
0.00 
 
0.00 
 
7,980.30 
 
9,323.27 
 
0.00 
 
0.00 
 
22137.30 
 
63,339.14 
 
0.00 
 
0.00 
 
111 795.60 $ 
 
173 514.36 $ 
 
4 335.40 
 
3,741.30 $ 138,110.40 161,588.70 
9,973.80 
 
4,134.97 206,115.83 128,578.96 
11,022.32 
 
313,414.20 $ 9 974.70 
323 388.90 $ 148 712.40 $ 
98 24310 $ 
 
349,852.08 $ 24 396.67 $ 
374248.75 153186.16 $ 171 566.42 $ 
 
3 387,765.70 $ 3,898,603.62 $ 
 
184.50 $ 2,848.50 4,239.00 
328.50 435.60 649.80 
 
205.00 3,165.00 4,544.36 
365.00 
 
0.00 
 
8,685.90 $ 
 
8,279.36 $ 
 
406.54 
 
0.00 
 
273.60 
 
0.00 $ 
 
273.60 
 
8 959.50 $ 
 
8 279.36 
 
0.00 
 
2564.10 $ 
 
7 852.60 $ 
 
0.00 
 
0.00 
 
27 941.40 $ 
 
41 201.60 $ 
 
0.00 
 
0.00 
 
151,260.60 $ 
 
230,847.92 $ 
 
5,015.54 
 
$ 3,367 765.70 $ 3,898,603.62 $ 
 
15,184.45 $ 29 310.55 
 
16,426.41 $ 
22 300.n 
 
0.00 7009.78 
 
44,495.00 $ 
 
38,727.18 $ 
 
7,009.78 
 
0.00 
 
195,755.60 $ 
 
269,575.10 S 
 
12,025.32 
 
- 37 - 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION OF BOARD MEMBERS 
YEAR ENDED JUNE 30 1994 
 
SCHEDULE "12" 
 
BOARD MEMBER ADDRESS 
Mr. Frank C. Moore, Chairman (*) 818 East Crawford Street Donalsonville, Georgia 31745 
Mr. Robert F. Dozier (*) Route 1 Iron City, Georgia 31759 
Mr. Royce Hall (*) 506 South Dowling Avenue DonalsonviUe, Georgia 31745 
Mr. Gerald Miller (*) Route 3, Box319A Donalsonville, Georgia 31745 
Mr. Grady L. Peny (*) Route 3, Box 211 DonalsonviUe, Georgia 31745 
 
$ 
 
1,200.00 
 
1,200.00 
 
1,200.00 
 
1,200.00 
 
1,200.00 
 
$ _ _ _....;;6.:,;;,0;;;,00;.;:::.;00;;,, 
 
(*) Denotes Board Members Serving as of June 30, 1994 
 
See notes to the general purpose financial statements. 
 
- 38 - 
 
 SECTION II COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Seminole County Board of Education 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Seminole County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
Compliance with laws, regulations, contracts, and grants applicable to Seminole County Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
 
94CRL-10 
 
 The results ofour tests indicate that, with respect to the items tested, the Seminole County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~.L_ 
Claude L. Vickers State Auditor 
CLV:jy 94CRL-10 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 6562174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation 
and Superintendent and Members of the Seminole County Board of Education 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Seminole County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Seminole County Board ofEducation's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994: 
 
(1) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Audit Follow-Up/Resolution 
 
(3) Cash Management 
 
(7) Administrative Requirements 
 
(4) Federal Financial Reports 
 
Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits ofState and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
94CRL-50 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Seminole County Board ofEducation had not complied, in all material respects, with those requirements. However, the results ofour procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
~:A 
Claude L. Vickers State Auditor 
CLV:jy 94CRL-50 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Seminole County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Seminole County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Seminole County Board ofEducation's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(6) Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the Seniinole County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
94CRL-90 
 
 Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Seminole County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
We did not observe the taking ofeither the Federal donated commodities inventory or the purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. However, this matter has no affect on the Board's compliance with the requirements listed in the second paragraph ofthis report. 
The results ofour audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above which is described in the Schedule of Findings and Improper or Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph. 
In our opinion, the Seminole County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
~~~ 
Claude L. Vickers State Auditor 
CLV:jy 94CRL-90 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 6562174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Seminole County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Seminole County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit of the fiscal year 1994 general purpose financial statements of the Seminole County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Seminole County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
94CRL-130 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Seminole County Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance of noncompliance with those requirements, which is described in the Schedule of Findings and Improper or Questioned Costs. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:jy 94CRL-130 
 
 SECTION III INTERNAL CONTROL 
 
 CIAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Seminole County Board ofEducation 
REPORT ON INTERNAL CONTROL STRUCTURE 1N ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Seminole County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
In planning and performing our audit of the general purpose financial statements of the Seminole County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. 
The management ofthe Seminole County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. 
94ICL-4 
 
 The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories: 
 
(1) Cash and Cash Equivalents 
 
(6) Employee Compensation 
 
(2) Inventories 
 
(7) General Ledger 
 
(3) Revenue/Receivables/Receipts 
 
(8) General Fixed Assets 
 
(4) Procurement 
 
(5) Expenditures/Liabilities/ Disbursements 
 
For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. 
 
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. 
 
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: 
 
(1) Accounting Controls (Overall) 
 
(2) Cash and Cash Equivalents 
 
(3) Procurement 
 
(4) Employee Compensation 
 
(5) General Fixed Assets 
 
94ICL-4 
 
 A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
 
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. 
 
However, as described in the Schedule ofFindings and Improper or Questioned Costs, the following control categories include reportable conditions that are also considered to be material weaknesses: 
 
(I) Accounting Controls (Overall) 
 
(2) Procurement 
 
(3) General Fixed Assets 
 
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Seminole County Board ofEducation's financial statements and this report does not affect our report thereon dated June 20, 1995. 
 
This report is intended for the information of management, the Federal cognizant audit agency and other 
 
Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a 
 
matter of public record. 
 
Rearu:rit~ 
 
CLV:jy 94ICL-4 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
June 20, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Seminole County Board of Education 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Seminole County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated June 20, 1995. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Seminole County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated June 20, 1995. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Seminole County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
In planning and performing our audit for the year ended June 20, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB 
94ICL-8 
 
 Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated June 20, 1995. 
 
The management ofthe Seminole County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(]) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level of Effort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Audit Follow-Up/Resolution (7) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. 
 
94ICL-8 
 
 During the year ended June 30, 1994, the Seminole County Board of Education expended 73% of its total Federal financial assistance under major Federal financial assistance programs. 
We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each ofthe Board's major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. 
As descnbed in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: 
( 1) Administrative Requirements 
(2) Eligibility 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, as described in the Schedule of Findings and Improper or Questioned Costs, the following control category includes reportable conditions that are also considered to be material weaknesses: 
Administrative Requirements 
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Seminole County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1994, and this report does not affect our report thereon dated June 20, 1995. 
94ICL-8 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. 
d:A 
Claude L. Vickers State Auditor 
CLV:jy 94ICL-8 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $83.90 Audit Control Number 7251-93-03 
The audit report for the year ended June 30, 1993, disclosed that the Special Education - Category V (Gifted) program had an underexpenditure of Quality Basic Education (QBE) funds of $83.90 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $83.90 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year. 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $3,229.65 Audit Control Number 7251-93-04 
The audit report for the year ended June 30, 1993, disclosed that the Professional Development Stipends for StaffDevelopment - Professional Development Stipends Program had an underexpenditure of Quality Basic Education (QBE) funds of $3,229.65 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund this underexpenditure as required. The underexpenditure of $3,229.65 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year. 
AUDIT FOLLOW-UP/RESOLUTION Salary Overpayment Financial Statements Finding Resolved Audit Control Number 7251-93-05 
The audit report for the year ended June 30, 1993, reported an error was made in calculating an individual's salary in the amount of$1,680.75. In the year under review, reimbursement of$1,680.75 was secured and deposited to the Board's General Fund. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Transfer Local Matching Funds Financial Statements Finding Resolved Audit Control Number 7251-93-06 
The audit report for the year ended June 30, 1993, stated that the Seminole County Board ofEducation failed to transfer local matching funds from the General Fund to the Capital Projects Fund as required for the approved State Capital Outlay Project for the 1993 fiscal year. Both the instructions in Chapter 70 of the Georgia Financial Accounting Handbook for Local School Systems and the agreement signed by the Board to receive funding through Georgia State Financing and Investment Commission require that the Board transfer local matching funds by year end and designate those funds by project name and number. In the year under review, local funds were transferred as required. 
PRIOR YEAR/CURRENT YEAR 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7251-93-01 
The audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures. For the year under review no improvements were noted. This deficiency was a result of management's decision to limit the number ofadministrative staffmade responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. 
Note: All Federal financial assistance programs listed in the Schedule ofFederal Financial Assistance, Schedule "I " ofthis report are affected by this finding. 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7251-93-02 
The audit report for the year ended June 30, 1993, noted that the management of the Seminole County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by general accepted accounting principles. In the year under review, the Board 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7251-93-02 
did not establish a General Fixed Assets Account group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Asset Account Group. 
ADMINISTRATIVE REQUIREMENTS Inadequate Accounting Records Federal Financial Assistance Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 7251-93-07 
The audit report for the year ended June 30, 1993, stated that the books and records for the Education for Economic Security Act - Title II Program (CFDA 84.164), Elementary and Secondary Education Act Chapter 1 - Migratory Education Program (CFDA 84.011) and Job Training Partnership Act Program (CFDA 17.250) were not adequately segregated to ensure identification ofrevenues and expenditures by specific project as required by various CFR mandates. During the year under review, the Elementary and Secondary Education Act - Chapter 1 - Migratory Education Program again was not adequately segregated as required. This condition occurred because of management's failure to ensure that fiscal year 1993 Summer and fiscal year 1994 Summer projects were maintained separately. 
For reporting purposes, extensive audit procedures were necessary to segregate the Elementary and Secondary Education Act - Chapter I - Migratory Education Program on an individual project basis. The Board should implement procedures to ensure that accounting records are maintained on an individual project as required. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
CURRENT YEAR 
CASH AND CASH EQUIVALENTS Uncollateralized Deposits Financial Statements Reportable Condition Nonmaterial Noncompliance Audit Control Number 7251-94-01 
As of June 30, 1994, the Seminole County Board of Education failed to have its bank balances fully collateralized as provided for by the Official Code ofGeorgia Annotated Section 45-8-12 which states, in part, as follows: 
"The collecting officer or officer holding public funds may not have on deposit at any one time in any depository for a time longer than ten days a sum of money belonging to the public body when such depository has not given bond to the public body as set forth in this code section... The aggregate ofthe face value of such surety bond, the face or par value of securities pledged, and the amount of deposit insurance shall be equal to not less than 110 percent of the public funds being secured... after the deduction of the amount of deposit insurance". 
This noncompliance occurred because ofmanagement's failure to adequately monitor the collateralization of balances at individual banks. The Board should implement adequate procedures to monitor the collateralization of bank balances to ensure compliance at all times with State laws governing deposits and investments. 
PROCUREMENT - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Purchasing Procedures Major/Nonmajor Program Reportable Condition - Material Weakness Audit Control Number 7251-94-02 
A review of the Board's procurement system for the National School Lunch Program and School Breakfast Program (CFDA 10.555 and 10.553)- which comprise the School Food Service Fund indicated the following deficiencies: 
(1) Receiving reports were not required for goods delivered. 
(2) Purchases were not approved prior to ordering goods and services. 
This deficiency was a result of management's failure to ensure that proper controls were in place and functioning for procurement activities. The management of the Board should formulate and implement adequate procurement procedures to ensure that purchases are approved prior to ordering goods and services and to ensure receiving reports are prepared and compared to invoices prior to payments being made. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
 
CURRENT YEAR 
 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $5,015.54 Audit Control Number 7251-94-03 
 
For the year under review, the Board had underexpenditures of Quality Basic Education (QBE) funds of $5,015.54 for the operations portion of the following programs: 
 
QBE Program 
 
Amount 
 
General and Career Education Programs Grades 4- 5 Grades 6- 8 
Regular Special Education Programs Gifted Special Education Program 
 
$ 594.92 3,740.48 406.54 273.60 
 
$ 5 01 S 54 
 
These underexpenditures occurred because management expended less than the required minimum 
expenditures of these QBE Programs. These underexpenditures of$5,015.54 should be returned to the 
Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs 
in a subsequent fiscal period. 
 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $7,009.78 Audit Control Number 7251-94-04 
 
For the year under review, the Seminole County Board of Education reported to the Georgia Department of Education on DE form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $16,426.41 for the Staff Development - Cost oflnstruction Program. A review of the underlying source documentation for the Quality Basic Education (QBE) program disclosed that the Board expended more than 15 percent ofits initial allotment offunds for Professional Development Stipends for Staff Development Cost of Instruction program purposes resulting in an underexpenditure of $7,009.78 for the minimum required allotment of$29,310.55 for the StaffDevelopment - Professional Development Stipends Program. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
CURRENT YEAR 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $7,009.78 Audit Control Number 7251-94-04 
This questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation of Official Code of Georgia 20-2-182. The underexpenditure of$7,009.78 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. 
EMPLOYEE COMPENSATION Salary Overpayments Financial Statements Reportable Condition Nonmaterial Noncompliance Amount: $3,963.32 Audit Control Number 7251-94-05 
In the year under review, the Board overpaid sick and personal leave in the amount of $3,963.32 to two employees, who were ineligible for this compensation due to having used all sick and personal leave time available. These overpayments were a result of payroll personnel not adjusting employee compensation payments for excess leave. 
Appropriate action should be taken by the Board to ensure that use of sick and personal leave is properly monitored and payroll adjusted as required. Reimbursement ofthe $3,963.32 should be secured and deposited to the Board's General Fund. 
EMPLOYEE COMPENSATION Salary Overpayment Financial Statements Nonmaterial Noncompliance Amount: $37.68 Audit Control Number 7251-94-06 
In the year under review, the Board overpaid an employee in the amount of$37.68. This overpayment was a result of a miscalculation by payroll personnel. 
Appropriate action should be taken by the Board to ensure that all personnel are paid for work actually performed. Reimbursement of$37.68 should be secured and deposited to the Board's General Fund. 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMJ>ROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
CURRENT YEAR 
AUDIT FOLLOW-UP/RESOLUTION . Failure to File Corrective Action Plan 
Federal Financial Assistance Nonrnaterial Noncompliance Audit Control Number 7251-94-07 
Our audit disclosed that the Board failed to submit corrective action plans for the 1993 audit report as required by 0MB Circular A-128 to the Southwest Georgia Regional Development Center and the Berrien County Board ofEducation from whom the Board received Job Training Partnership Act funds (CFDA 17.250) and Elementary and Secondary Education Act - Chapter 1 - Migratory Education funds (CFDA 84.011), respectively. 
This condition occurred because management was not aware of the provisions of 0MB Circular A-128. The Board should implement procedures to submit corrective action plans in a timely manner as required. 
ELIGIBILITY Failure to Maintain Applications Federal Financial Assistance Major/Nonrnajor Program Reportable Condition Nonrnaterial Noncompliance Amount: $2,939.95 Audit Control Number 7251-94-08 
During the year under review, $2,939.95 was received from the Georgia Department of Education as reimbursement ofmeals served at the Seminole County Primary School as claimed on the Monthly "DE form 106" report for the National School Lunch (CFDA 10.555) and School Breakfast (CFDA 10.553) Programs. This amount represents reimbursement of$ I,93 5.10 for the National School Lunch Program and $1,004.85 for the School Breakfast Program for which the Board was unable to provide the required applications. 
The Code ofFederal Regulations, 7CFR Part 210.15 (b) requires, in part, the Board shall maintain: 
"Currently approved and denied applications for free and reduced price lunches and a description of the verification activities..." 
 
 SEMINOLE COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30 1994 
CURRENT YEAR 
ELIGIBILITY Failure to Maintain Applications Federal Financial Assistance Major/Nonmajor Program Reportable Condition Nonmaterial Noncompliance Amount: $2,939.95 Audit Control Number 7251-94-08 
This condition occurred because management failed to maintain all applications for students listed on the Seminole County Primary School's Master List of Free and Reduced Price Meal Applications. The Board should implement procedures to ensure that applications for free and reduced priced meals are maintained for eligible students as required. 
This questioned cost should be refunded to the Georgia Department of Education. 
Note: The Seminole County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.