~A- ,. \BOO . ,, ,, '. . ' '-' -P;-;11C.;, J, " ' 17 -- ' , -' 1 , ,~ :I. r , ' .''-'-:i , : , ... L ., l ,, .,., .,_- l 1-:. ,. ' ' -, , - r " ' , ', ,, L .,, ', ,, l _...... .; .,. , .' '1 l I' ,. ... _....; MONROE ' -~O-UNTY .BOARD ' OF ' EDucir,o,:i' ' FORSYTH,' GEORGIA r r '. t ~., I ' 'REPORT ON AUDIT.~ - OF THf FINANCIAi. STATEMENTS r, .FOR THE FISCAi. YEAR,ENDED JUNE 30,' 2002 : r:: ,: r ., " - ; - , ~ , , , ' ... ,~ , ; - ...... ~v-"I. _;, , ,' . ' ', rl , ,,' -1 1" ,' I : , .. ,, ,... - , ' - . , \ r , " , >, Russeli W. Hinton .~tote Au~ltor ";,- l '., .,''' ,,'' ' ) - , , '' ' .- ' <:,' ., ~ '' -' ' ' a . ' " .' - . MONROECOUNTYBOARDOFEDUCATION -TABLE OF CONTENTS - SECTION I FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS EXHIBITS GENERAL-PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS - OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP 2 B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND 4 C COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 7 D STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND 8 E STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND 9 F NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 10 ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND G COMBINING BALANCE SHEET 24 H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 26 CAPITAL PROJECTS FUND I COMBINING BALANCE SHEET 28 J COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 30 DEBT SERVICE FUND K COMBINING BALANCE SHEET 32 L COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 33 MONROE COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION I FINANCIAL ADDITIONAL FINANCIAL INFORMATION EXHIBITS COMBINING STATEMENTS FIDUCIARY FUND TYPES M COMBINING BALANCE SHEET 34 N COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUNDS 36 SCHEDULES I SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 37 2 SCHEDULE OF STATE REVENUE 39 3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 41 ALLOTMENTS AND EXPENDITURES GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) 4 BY PROGRAM 42 5 BY SITE 43 SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CON fROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 SECTION Ill :\UDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS MONROE COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS SECTION I FINANCIAL {U~\~LL W. HINlON STAI l AUOIT()fl (4~) 656 21 !4 DEPARTMENT OF AUDITS AND ACCOUNTS 254 Washington Street.SW Su1lc 214 A!lanta, Gcor~1J 10334-84()() May 28, 2003 Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of Education and Supenntendcnt and Members of the Monroe County Board ofEducallon INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Ladies and Gentlemen We have audited the accompanying general-purpose financial statements of the Monroe County Board of Education, as of and for the year ended June 30, 2002, as listed m the table of contents These general-purpose financial statements are the responsibility of the Monroe County Board of Education's management Our respons1b1lity 1s to express an opm1on on these general-purpose financial statements based on our audit Except as discussed m the following paragraph, we conducted our audll m accordance with aud!lmg standards generally accepted m the Uruted States of Amenca and the standards applicable to financial audlls contamed m Government Audnmg Standard~, issued by the Comptroller General of the Umted States Those standards reqmre that we plan and perform the audit to obtam reasonable assurance about whether the financial statements are free of material misstatement An audit includes exammmg, on a test basis, evidence supporting the amounts and disclosures in the financial statements An audit abo mcludes assessmg the accountmg pnnc1ples used and s1gmficant estimates made by management, as well as evaluatmg the overall financial statement presentation We believe that our audit provide~ a reasonable basis for our opmmn We did not ob\ervc the takmg of either the Federal donated commodllies mventory or purchased food~ mventory at June 30, 2002, nor could we sausfy ourselves as to the accuracy of the amounts stated as mventones through alternative procedures 2002ARL-13 As descnbed in the note~ to the general-purpose financial statements, the Board of Educatwn's financial statements have been prepared using certain accounting practices and pohc1cs which. in our opinion, vary in some respects from generally accepted accounting pnnc1ples These vanance~ arc de~cnbed as follows The general-purpose financial statements of the Board of Education did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board of Education which should be included to conform to generally accepted accounting pnnc1ples. School act1v1ty accounts maintained at the individual schools are not included in the general-purpose financial statements To conform to generally accepted accounting pnnc1ples, these accounts should be included in the general-purpose financial statements The Board of Education did not recognize a~ expenditures, in the year ended June 30, 2002, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 2002 Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salanes and related benefits were not recorded as revenue in the year under review Conversely, the s1m1lar expenditures and related revenues for contractual services completed pnor to June 30, 2001. were improperly recorded in the year ended June 30, 2002 To conform to generally accepted accounting pnnc1ples, revenues should be recorded when available and measurable and expenditures should be recorded when incurred. rather than when funds arc received or disbursed The aggregate effects on the general-purpose financial statements of these variances or om1sswns have not been deterrmned. but are believed to be matenal In our opinion, except for the effects of such adjustments, if any. on the Special Revenue Fund, a~ might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventones as discussed in the third paragraph. and except for the effect~ on the general-purpose financial statement~ of the matters referred to in the preceding paragraph. the general-purpose financial statements referred to above present fairly, in all matenal respects, the financial position of the Monroe County Board of Education as ofJune 30. 2002, and the results of 11s operallons and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with accounting pnnc1ples generally accepted in the United State~ of Amenca In accordance with Government Auditing Standards, we have also ~sued our report dated May 28. 2003, on our cons1deratwn of the Monroe County Board of Education's internal control over financial reporting and our tests of its compliance with certain prov1s1ons of laws, regulations, contracts and grants That report 1s an integral part of an aud11 performed in accordance with Government Auditing Standards and should be read in conJuncllon with this report in cons1dcnng the results of our audit 2002ARL-13 Our audit was performed for the purpose of formmg an opinion on the general-purpose financial statements of the Monroe County Board of Education taken as a whole. The accompanymg combming statements (Exh1b1ts G through N) and the financial schedules (Schedules I through 5), which mcludes the Schedule of Expenditures of Federal Awards as requued by U. S. Office of Management and Budget Circular A-133, Aud/ls of States, Local Governments, and Non-Profit Orgamzallons, are presented for purposes of addltlonal analysis and are not a required part of the general-purpose financial statements Such information has been subjected to the aud1tmg procedures applied m the audit ofthe general-purpose financial statements and m ouropmion, except for the effect ofadjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy ofthe food sel'Vlce mventones as discussed m the third paragraph, and except for the effects of the matters referred tom the fourth paragraph, such informat10n 1s fairly stated, mall material respects, m relation to the general-purpose financial statements taken as a whole. A copy ofth1s report has been filed as a permanent record m the office ofthe State Auditor and made available to the press of the State, as provided for by Official Code ofGeorgia Annotated Section 506-24. _ _R...e~s.pectfully submitted, ul,'1d1 : ~ RWH:as 2002ARL-13 MONROE COUNTY BOARD OF EDUCATION MONROE COUNTY BOARD QF EDUCATION COMBINED BAl.ANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 2002 C8$h and Cash Equivalents Investments Account, Recervabkt Prepaid Item! lnveotones Food Donaled Commod,t,e,i Purchased Food Amount Available Dl Debt Servk:e Fund Amount to be Provided In Future Years For Payment ot Bond Debt Capital Lease Agreements Total Assets GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND s 484 150 22 s 419 045 94 s 2 204 777 87 533185 36 3 899,-464 55 496 992 68 182 193 09 &586733,,4 94 850 00 21 269 50 15 78'1 52 en s .2 701 770 55 S 1 331 432 69 S 4 103 83 UABILlUES AND FUND EOUIJY LIAQILITifS Cash Overdraft Account& Payable Salaries Payable Contracts Payabk! Reta1nages Payable Deferred Revenue Fund! Held for Others Capital Lease Ag.ee,1.e-r1ts General Obbgabon Bonds Payable Total Laab1kbes FUND EQUITY Fund Balances Rose,_ For Debt Serv1Ce For Endowment Corpus For Exptred Grant Balancee/Ouesffoned Costa For SPLOST For lnventones Food Donated Commodrbes Purchased Food For State CaprtaJ Outlay Pro,ecta Unreserved U ncleSIQllBted Total Fund Equrty Total Uablllbes and Fund Equity s 37,499 48 1286348 S 82,01348 S 20 312 72 300 004 13 140 191 98 50 349 64 19 242 65 s !SO 382 98 S 401 260 26 s _ _~21~0~,,,.=""'-- s 3 908 863 30 s $ 2 651 407 59 $ 2 651 407 59 $ 21 269 50 15 78'1 52 89311841 930 172 43 $ 647 352 00 210 114 19 4 766.329 49 s 270177055 s 1 331 432 sg s 4 977 183 83 The note-5 to the general-purpose financial statements are an integral part of thrs statement 2 DEBT SERVICE FUND FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS ACCOUNT GROUP GENERAL LONG-TERM DEBT TOTALS {Memorandum Onl~l JUNE 30 2002 JUNE 30 2001 $ 88 699 73 s 1s 099n s 1 007 995 66 s 2 563 740 64 15 000 00 6 652 427 78 4 745 550 91 1 880 51 1 339 739 62 111488909 94 850 00 s 90 580 24 21 289 50 15 784 52 90 580 24 31 93042 21,707 26 109 3&4 42 s 90 580 24 s 31 099 n s 504 419 76 48 441 85 504 419 76 48 441 85 710 605 58 100 016 88 643 441 85 s 9 775 508 93 s 91397 835 20 s -21,438 80 s s -21 438 80 s s 48,441 85 595 000 00 643 441 85 s 37,49Q 48 s 115,189 88 300 004 13 140 191 98 50 349 64 19 242 65 -2143880 48 441 85 585 000 00 128448061 s 213 463 58 538 458 32 285 &47 52 168,013 38 278 135 19 21 69 -21 153 46 100 016 88 820 000 00 2,382 903 08 s 90 580 24 s 10 000 00 0 00 42 538 57 s 90 580 24 s 52 538 57 s 90 580 24 s 31,099 77 s s 90 580 24 s 109 394 42 10 000 00 10 000 00 26 241 93 3 908,883 30 3 278 801 48 21 269 50 15 764 52 647 352 00 3193042 21 707 26 3 797 178 76 3,536 856 61 s 0 491 028 32 s 7,014,932 12 643 441 85 s 9 775 508 93 s 91397 835 20 - 3- MQ!'.IBQI; COUtfiY ~Bil QF EllU~T!QN QQMBINEll TAT!a!,lEI:[ QF BEVEtM;li lalSPEND!I!JBl;li AND !,!:!e,Nl,E~ IN FUl!lll BALANCs~ AL~ l,OVERl!!MsNT~ El,IND msli ~ll ~~Nll.@LE IBUST FUl!lll YEAR ENQED JUNE 30 2002 BEVENUES State Funda F-.IFunds Taxes Other Funds TolalR8Yef'IU95 lalSPEND!I!JBES Cunent Instruction Support SeMces PupllSeMces Improvement of lnstructlonal Servlcm Educa11onai Media SeMces General Administration SChool Adminlslratlon Business Adr,mlstrallon Maintenance and ()peratJon of Plant Student Transportallon SeMceB Central Support Sennces Other Support 5eN1ces Food 5eMC8S Operation Capllal Outlay DeblSeNlce Pnncipal Interest Paying Agen1 Fees TotalExperdltures Exceu of Revenues owr (und) Expenditures QTHsB EINANCll!lll liQU!lQE (UliElil Operabng Transfers In Operala,g Tranolero Out To1BI 01her Flnancng Sources (Uses) Excess ol Revenues and Other Fmancmg Souroes over (ooder) Expenditures and Other Financing Uses FiJND BALANQ~ J!.!bY 1 Food lnvenloly Nol Change In Penod Donated Convnodrt,ea Pur<:hased Food GENERAL FUND GOVERNMENTAL FUND SPECIAL CAPITAL REVENUE PROJECTS FUND FUND $ 12,300 775 00 $ 1501106 11 077 977 !18 135J87 00 $ 23,529,050 82 $ 1,038 !18 66 2 232 599 20 $ 515377.a 3,786,0336 $ 3 551 331 05 207,338 36 3,758,669 1 $ 15,266 308 8 $ 385,24221 92,212 69 OB 951 3 9'1383 82 1,M7 328 52 233 9'10 !18 2 307,37 66 1,607 ,9'15 08 287 705 72 82 9'IO 45 69800 51 575 03 H3537 2,067 218 69 109,581 18 .S 651 93 .. 616 51 24,52 58 $ 20,627 ~ .319 9'I 66 628 1 1.S3,55599 16510 2,526 093 55 $ 23,171,922 02 $ s 357 126 60 $ 3,9'17,702 63 $ -61 269 27 $ 2,526.258 65 1J32,10 76 $ $ -277 J35 1 $ -277 235 1 $ 72 ~ 25 $ TM29089 72~25 $ 2a.,290 89 $ 79,893 .S $ 2 571 51 13 11,67 98 $ 935,081 11 1,.36,701 65 33296279'1 -10,660 92 -5 922 1 EUND BALAl!ICE JUl!IE 30 $ 285U07 59 $ 930 172 43 $ 4 766 329 9 . Tile no1e& to the general-purpose financial llla1ementS ara an m1egral pan of 1hb stalemeal -- EXHIBIT "Er" TYPES DEBT SERVICE FUND TOTAL FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND TOTALS (Memorandum On~! YEAR ENDED JUNE 30 2002 JUNE 30, 2001 s 13,339,231 68 s 266,444 37 838 20 2,247,810 26 14 895,752 98 s 858 841 04 s s s 267.282 57 31 341 435 96 s 838 33 s 13,339.231 68 2,247,610 26 14,895,752 98 659 479 37 12 813,790 48 1890,50513 13 803,578 57 825 885 12 s s 638 33 31,342,074 29 29,133,759 30 s 17 353,527 17 $ 494 803 39 538,864 82 40695143 538,980 33 1 571 653 10 234 105 68 2,328 002 Oil 1,612 165 Oil 287 705 72 129,566 92 1 463 555 99 2 526,791 55 s 225 ODO Oil 57 96147 3 135 28 276,575 03 63,396 84 3 135 28 s s 266 096 75 29 63198005 s s s s -16 814 18 1 509.455 91 s s 0 00 17 353 527 17 18,401 669 53 494 803 39 538 864 62 408,951 43 538,980 33 1,57165310 234,105 68 2,328,002 Oil 1,612 165 00 287,705 72 129,566 92 1 463 555 99 2 526,791 55 45143449 496 382 36 391,017 20 469,559 84 1,510 529 68 256,203 15 2 143 851 53 1656,00774 338,352 26 130,270 50 1,476 822 09 3 312,081 83 276,575 03 63 396 84 3 135 26 278,042 72 62 358 68 s s 0 00 29,631,980 05 29,376,381 80 s s 638 33 151009424 -242,622 50 s 2TT 235 14 -2TT 235 14 s 0 Oil s s -18 814 18 1,509,455 91 $ 109,394 42 6 945 617 50 -10,660 92 -5 922 74 s s 2TT,235 14 182,384 25 -2TT.235 14 -182 384 25 s ODO s 0 Oil s 638 33 24 332 29 s 1,510 094 24 6 969 949 79 -242,822 50 7,202 535 45 -10,660 92 -5 922 74 362 53 9 674 31 s 90 580 24 $ 8 438 489 75 S 24 970 62 $ 8 463 480 37 S 6,969.949 79 . 5. MONROE COUNTY BOARD OE EPUCAT/ON COMBINED STATEMENT OE REVENUES EXPENDITURES AND CHANGES IN FUNQ BALANCES BUDGET AND ACTUAL - /NON-Gt.AP BASIS> GENERAL AND SPEClAL REVENUE FUNDS VEAR ENPEP JUNE 30 2002 EXHIBIT ~c GENERAL FUND BUDGET ACTUAL REVENUES State Funds Federal Funds Taxes Other Funds Total Revenues EXPENDITURES s 12 176 832 00 s 12.300 775 00 1501106 10,619,798 00 11077977 56 100 000 00 135 287 00 s s 22 896 630 00 23 529 050 62 Curren! lnstrucbon Support Services Puptl Services Improvement of lnstruchonal SeMces Educattooal Media SISl'VICeS General Adrmmstreoon School AdmLlllStrebon Business AdmuntraltOO Maintenance and Operation of Plant S1udent Transportabon SelVIC89 Cen1ral Support 5eMces Olhef Support SeMCe3 Food Serwces Operation Cal)llal Outley Deb/expenses inttially made from a fund that are properly apphcabk to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expendttures/expenses in the fund that 1s reimbursed Operating transfers are recorded for all interfund transact10ns other than reimbursements MEMORANDUM ONLY -TOTAL COLUMNS Total columns on the general-purpose financial statements are capttoned "Memorandum Only" to indicate that they are presented only to facilitate financial analysts Data in these columns do not present financial pos11ton, results ofoperations or cash flows in conformity with generally accepted accounting pnnc1ples Neither arc such data comparable to a consohdatlon Interfund chminatlons have not been made in the aggregation of this data Note 2 DEPOSH S AND INVESTMENTS COLLATERALIZATlON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Sectton 45-8-12 provides that there shall not be on deposit at any ttme in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond. by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of secunties pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduct10n ofthe amount ofdeposit insurance. If a depository elects the pooled method (OCGA 45-8-13 1) the aggregate of the market value of the sccunt1es pledged to secure a pool ofpubhc funds shall be not less than 110 percent ofthe daily pool balance OCGA Sect10n 45-8-11 (b) provides an officer holding public funds may, in his d1scretton, waive the requirement for secunty in the case ofoperating funds placed in demand deposit checking accounts Acceptable security for deposits consists of any one of or any combinatton of the following (I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia. (2) Insurance on accounts provided by the ~ederal Deposit Insurance Corporalton, - 16 - MONROE COUNTY BOARD OF EDUCATION EXHIRIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 2 DEPOSITS AND INVESTMENTS (3) Bonds, bills, notes. certificates of mdebtedness or other direct obhgation, of the United States or of the State of Georgia. (4) Bond,. bills, notes, certificates of mdebtedness or other obhgat10ns of the counues or mumc1palit1es of the State of Georgia, (5) Bonds of any pubhc authonty created by the laws of the State of Georgia. prov1dmg that the statute that created the authonty authonzed the use of the bonds for this purpose. (6) Jndustnal revenue bonds and bonds of development authontles created by the laws of the State of Georgia, and (7) Bond,, bills. notes, certificates of indebtedness. or other obhgat1ons of a subs1d1ary corporation of the Umted States government. which are fully guaranteed by the Umted States government both as to pnnc1pal and mterest or debt obhgatlons issued by the Federal Land Bank. the Federal Home Loan Bank, the Federal Intermediate Credit Ban~. the Central Bank for Cooperatives, the Farm Credit Banks. the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association CA I EGORIZATION OF DEPOSITS At June 30. 2002, the bank balances were $2,548,039 72. The amounts ofthe total bank balances arc classified into three categories of credit nsk Category I - Cash that 1s insured (e.g. Federal depository insurance) or collaterahzed with secunties held by the School D1stnct or by the School D1stnct's agent in the School District's name Category 2 - Cash collaterahzed with sccunlles held by the pledgmg financial inst1tu!lon's trust department or agent in the School D1stnct's name Category 3 - Uncollaterahzcd deposits (This mcludes any bank balance that 1, collaterahzed with sccuriues held by the pledgmg financial mst1tut10n. or by Its trust department or agent but not m the School D1stnct's name ) Tht: School D1stnct's deposits are cla.s1fied by nsk category at June 30. 2002. as follows - 17 - MONROE COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 2. DEPOSITS AND INVESTMENTS Risk Category Bank Balance I $ 295,835 05 2 2,026,951.14 3 225,253 53 Total $ 2,548,039.72 CATEGORIZATION OF INVESTMENTS At June 30, 2002, the carrying value of the School District's total investments was $6,637,427 78 which is materially the same as fair value Th!S investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State ofGeorgia. Office ofTreasury and Fiscal Services which are not required to be categonzed since the School District c!Jd not own any specific 1dent1fiable securities in the pool The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liqmd1ty Portfolio) does not provide for investment in derivatives or similar investments. A description ofthe Pnmary L1quid1ty Portfolio is as follows The Pnmary Liquidity Portfolio consists of Georgia Fund 1, which 1s a combination local and state government investment pool, and Fund 6. Georgia Fund 1 1s a stable net asset value investment pool which follows Standard and Poor's cnteria for AAAm rated money market funds The pool is not registered With the SEC as an investment company but does operate Georgia Fund I in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and 1s considered to be a Rule 2a7 like pool. The pool's primary objectives are safety of capital. investment income, liquidity and d1vers1fication while maintaining pnnc1pal ($1 00 per share value) Net asset value 1s calculated weekly to ensure stability The pool distributes earnings (net of management fees) on a monthly basis and values participant's shares sold and redeemed based on $1 00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value The pool does not issue any legally binding guarantees to support the value ofthe shares. Participation in the pool 1s voluntary and deposits consist of funds from local governments. operating and trust funds of Georgia's state agencies, colleges and universities, and current operating funds of the State of Georgia's General Fund. Investments in Georgia Fund I and Fund 6 are d1rected toward short-term instruments such as U. S Treasury obligations. secunt1es issued or guaranteed as to principal and interest by the U S. Government or any of its agencies or instrumentalities. banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund l may not exceed 60 days. The weighted average matunty for Georgia Fund I on June 30. 2002. was 0.12 years The average investment duration for Fund 6 on June 30, 2002. was O75 years - 18 - MONROE COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 3 NON-MONETARY TRANSACTIONS The School District receives food commod1t1es from the United States Department of Agriculture (USDA) for school breakfast and lunch programs 1bese commodities are recorded at their Federally assigned value See Note I - Inventories Note 4 RISK MANAGEMENT The School District 1s exposed to vanous risks of loss related to torts, theft of, damage to, and destruction of assets, errors or om1ss10ns, job related illness or in3unes to employees, acts of God and unemployment compensation. The School Distnct has obtained commercial insurance for risk ofloss associated with torts, assets and errors or omiss10ns. The School D1stnct has neither sigruficantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the School District's insurance coverage in any of the past three years. The School District has elected to self-insure for all losses related to acts ofGod. The School District has not experienced any losses related to this risk in the past three years The School District is self-insured with regard to unemployment compensat10n claims. The School District accounts for claims within the General Fund with expenditure and liability being reported when 1t 1s probable that a loss has occurred. and the amount ofthat loss can be reasonably esumatcd Changes in the unemployment compensation claims hab1lity during the last two fiscal years are as follows Begmnmg of Year L1ab1htv Claims and Changes m Estimates Claims Paid End of Year L1ab1lrty 2001 200:: $ 0 00 $ 3 152 00 $ 3,152 00 $ 0 00 $ 000 $ 4 346 00 $ 4 346 00 $ 000 The School District participates in the Georgia Educat10n Workers' Compensation Trust, a pubhc enllty risk pool organized on December I, 1991. to develop, implement and admiruster a program of workers' compensauon self-insurance for its member organ1zauons The School D1stnct pays an annual premmm to the Trust for its general insurance coverage Add1t:10nal insurance coverage 1s provided through an agreement by the Trust with the Uruted States Fidelity and Guaranty Company to provide coverage for potenllal losses sustained by the Trust in excess of $350,000 00 loss per occurrence, up to $2,000,000.00. The School D1stnct has purchased surety bonds to provide add1tJonal insurance coverage as follows - 19 - MONROE COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30. 2002 Note 4 RISK MANAGEMENT Posit10n Covered Amount Five Principals Five Busmess Staff Four School Cafeteria Managers Superintendent $ 2,500.00 $ 2,500 00 $ 2,500.00 $ 2,500 00 Note 5. OPERATING LEASES Monroe County Board of Education has entered mto various leases as lessee for copiers These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 2002, amounted to $5,888.00. Future mirumum lease payments for these leases are as follows. YearEndmg Amount 2003 2004 2005 2006 2007 $ 17,664.00 17,664.00 17,664 00 17,664.00 11,776.00 Total S 82,432.00 Note 6: GENERAL LONG-TERM DEBT CAPITAL LEASES The Monroe County Board of Education has entered mto various lease agreements as lessee for buses These lease agreements qualify as capital leases for accountmg purposes and, therefore, have been recorded at the present value of the future mimmurn lease payments as of the date of their mception GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstandmg are as follows. Purpose Interest Rates Amount General Government - Refunding - Senes 1993 3 0%-5.3% $ 595.000.0Q The changes m General Long-Term Debt dunng the fiscal year ended June 30, 2002, were as follows - 20- MONROE COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 6 GENERAL LONG-TERM DEBT Balance July I. 2001 Capital Leases General Obligation Bonds Total $ 100,016 88 $ 820,000 00 $ 920,016.88 Deductions Debt Retired 51,575.03 225,000.00 276,575.03 Balance June 30, 2002 $ :18,!!il .85 $ 525,000,QQ $ ~J.~l.~~ At June 30, 2002, payments due by fiscal year which includes pnnc1pal and interest for these items are as follows F1M:al Year Ended June 30 Capital Leases General Obligation Bonds Total Debt 2003 2004 2005 $ 5 I, 178.80 $ 250,873 53 $ 302,052.33 258,960 00 258.960 00 126,360.00 126,360 00 Total Principal and Interest $ 51,178.80 $ 636 193,53 $ 687,372,33 Deduct Imputed Interest 2,736 95 Net Present Value of Future Mm1mum Lease Payments $ 48,441,85 Note 7 ON-BEHALF PAYMENTS The School District has recognized revenues and expenditures m the amount of $307,113 86 for health insurance and retirement contnbut10ns pllld on the School District's behalf by the following State Agencies Georgia Department of Education Pllld to the Georgia Department of Community Health For Health Insurance of Non-Certified Personnel In the amount of$267,618.86 Office of Treasury and Fiscal Services Pllld to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $39,495 00 - 21 - MONROE COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 8 SIGNIFICANT COMMITMENTS The followmg is an analysis of significant outstanding construction or renovation contracts executed by the School District as of June 30, 2002 Unearned Executed Contracts Modifications to Mary Persons High School Kitchen Modifications $ 8,832.25 I, 156,094.65 $ I, i64,926,90 The amounts descnbed m this note are not reflected in the general-purpose financial statements. Note 9 CONTINGENT LIABILITIES Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures winch are disallowed under grant terms. The School Dtstnct believes that such d1sallowances, if any, will be immatenal to its overall financial pos111on. The School Distnct 1s a defendant m venous legal proceedmgs pertaming to matters mcidental to the performance ofroutine School D1stnct operations. The ultimate disposition ofthese proceedmgs is not presently determinable, but 1s not believed to be material to the general-purpose financial statements Note 10 SUBSEQUENT EVENTS On March 18, 2002, the voters of Monroe County voted in favor of a Special Purpose Local Opt10n Sales Tax referendum for educat10nal purposes. The 1mpos11ion of the tax approved, as stated on the Official Ballot of Monroe County, is as follows: - 22 - MONROE COUN1Y BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 10 SUBSEQUENT EVENTS "Shall a special one percent sales and use tax be imposed in Monroe County for a period not to exceed 20 calendar quarters, commencing upon the expiration ofthe special one percent sales and use tax currently being levied in Monroe County, and for the raising of not more than $23,334,000 for the purpose of providing funds to pay or be applied toward the cost of (1) adding to, renovatmg, improving and equipping existing school buildings, grounds and facilities. including athleuc, band and fine arts fac1lit1es. (u) acquiring and installing certain safety, technology and transportat10n equipment and improvements, including school buses and other velucles, (iii) purchasing band instruments, textbooks, and library books, (iv) acqumng land for and constructing future schools. and (v) acqumng any property necessary or desirable therefore, both real and personal, the maximum cost of such proJects to be funded from the proceeds of such tax not to exceed $23,334.000? If the contmuat1on of the tax is approved by the voters, such vote shall constitute approval of the issuance of general obligat10n debt of Monroe County School District in the pnnc1pal amount of $8,000.000 for the above purposes, including capitalized interest through February I, 2004 " Note 11 RETIREMENT PLANS TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) TRS PLAN DESCRIPTION Substantially all teachers, admm1stral!ve and clencal personnel employed by local school districts are covered by the Teachers Retirement System of Georgia (TRS), which 1s a cost-sharing mult1ple employer defined benefit pens10n plan TRS provides service retirement, d1sabihty retirement and survivors benefits for its members in accordance with State statute The Teachers Retirement System of Georgia issues a separate stand alone financial audn report and a copy can be obtained from the Georgia Department of Audits and Accounts TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School D1stnct who are covered by TRS are required by State statute to contribute 5% of their gross earnmgs to TRS. The School District makes monthly employer contnbul!ons to TRS at rates adopted by the TRS Board of Trustees m accordance with State statute and as advised by their independent actuary. The reqwred employer contribution rate is 9.24% and employer contribut10ns for the current fiscal year and the preceding two fiscal years are as follows: Fiscal Year Percentage Contnbuted Required Contnbution 2002 2001 2000 I 000/o 100% 100% $1,380,100 57 $ 1,590,698 73 $ 1,506,754.60 - 23 - ASSETS Cash and Cash Equivalents lnvesbnents Accounts Receivable Prepaid Items lnventones Food Donated Commodrties Purchased Food Tolal Assets MONROE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 2002 SCHOOL FOOD SERVICES FUND LOTTERY PROGRAMS $ 425,224 34 $ 129,865 00 533,185 36 7,693 04 2126950 1578452 s_ _ $ 100315676 1_2_9__86_5_oo_ LIABILITIES AND FUND EQUITY LIABILITIES Cash Overdraft Accounts Payable Salanes Payable Deferred Revenue Total L1ablhlles FUND EQUliY Fund Balances Reserved For Expired Grant Balances/Quesboned Costs For lnventones Food Donated Commodrties Purchased Food Unreserved Undas,gnated Total Fund Equity Tolal Llab1htJes and Fund Equity $ 19,871 55 s 28,183 74 82,105 09 101,681 26 $ 101 976 64 $ 129 865 00 $ 21,269 50 15,784 52 86412610 $ 000 $ 901 180 12 s 000 s_ _ $ 100315576 1_29_..86_5__oo_ See notes to the general-purpose financial statements -24 - EXHIBIT "G" FEDERAL PROGRAMS TOTALS JUNE 30, 2002 JUNE 30, 2001 $ 555 089 34 $ 594,180 35 533,185 36 518,880 85 $ 174,500 05 182,193 09 186,582 26 94,85000 94,850 00 21,269 50 15 784 52 31,930 42 2170726 $ 269 350 05 S 1 402 371 81 $ 1 353 281 14 $ 70,93912 $ 70,939 12 33,95819 82,013 48 $ 132 230 82 116,217 78 300,00413 285,947 52 19.242 65 1924265 21 69 $ 240 357 74 $ 472199 38 $ 41820003 $ 2624193 $ 21,269 50 15,784 52 31 930 42 21,707 26 89311841 855 201 50 $ 28 992 31 $ 930 172 43 $ ---'9"'3~5-=08~1~1~1~ $ 269 35005 $ 1 402 371 81 $ 1 353 281 14 - 25 - MONROE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES ANO CHANGES IN FUND BALANCES SPECIAL REVENUE FUND YEAR ENOEP JUNE 30 2002 REVENUES State Funds Federal Funds Other Funds Total Revenues EXPENDITURES Current lnstruct,on Support SeMces Pupil Services Improvement of Instructional Services General Admm1stra11on School Adm1mstrabon Maintenance and Operation of Plant Student Transporlatlon Services Other Support SeMces Food SeMCeS Operabon Total Expendrtures Excess of Revenues over (under) Expendrtures OTHER FINANCING SOURCES Operating Transfers In Excess of Revenues and Other Financing Sources over (under) Expendrtures FUND BALANCE JULY 1 Food Inventory - Net Change ,n Penod Donated Commodities Purchased Food FUND BALANCE JUNE 30 SCHOOL FOOD SERVICES FUND LOTTERY PROGRAMS $ 108,210 00 $ 848,893 11 515 377 48 $ 1,472,480 59 $ 930,24668 930,246 68 $ 841,567 75 109,031 67 2,081 81 $ 1,463,555 99 24,524 58 20,627 34 1,366 02 3,991 76 $ 1463555 99 $ 1,003, 190 93 $ 8,924 60 $ -72,944 25 $ 8,924 60 $ 908,83918 -10,660 92 -5 922 74 72 944 25 000 000 $ 901 118012 $--~--o_o_o_ See notes to the general-purpose financial statements - 26 - EXHIBIT "H" FEDERAL PROGRAMS TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 $ 1,038,456 68 $ 938,248 36 $ 1,383,706 09 2,232,599 20 1,885,755 07 515 377 48 534499 53 $ 1,383,706 09 $ 3,786,433 36 $ 3,358,502 96 $ 1,225,650 94 $ 2,067,218 69 $ 1,850,606 26 529 51 44,570 12 44,616 51 2,953 92 62,634 71 109,561 18 46,651 93 44,616 51 24,524 58 20,627 34 4,319 94 66,626 47 1,463,555 99 97,221 21 25,234 90 19,535 34 22,862 21 16,184 10 6,223 22 40,087 70 1,476,622 09 $ 1,380,955 71 $ 3 847 702 63 $ 3 554 577 03 $ 2,750 38 $ -61,269 27 $ -196,074 07 72 944 25 15103710 $ 2,750 38 $ 11,67498 $ -45,036 97 26,241 93 935,081 11 970,081 24 -10,660 92 -5 922 74 362 53 9674 31 $ 28 992 31 $ s _ _ 930 112 43 935="-,_oa_1-=-11._ - 27 - MONROE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2002 ASSETS Cash and Cash EquM1lents Investments Accounts Receivable Total Assets REGULAR GEORGIA STATE FINANCING AND INVESTMENT COMMISSION $ 210,11419 $ 647,352 00 s 210 114 19 $ -==64-=7_35_2_00...., LIABILITIES AND FUND EQUITY LIABILITIES Cash Overdraft Accounts Payable Contracts Payable Reta,nages Payable Total llabolltles FUND EQUITY Fund Balances Reserved For SPLOST ProJecls For State Capital Outlay Proiects Unreserved Undesognated Total Fund Equity Total Loabtlmes and Fund Equity $ 647,352 00 0 00 $ 210 114 19 s _ _-=54=1"'3"'s2~00~ $ 210 114 19 s _ _ _64_7.._35_2=-00=- See notes to the general-purpose financial statements - 28 - EXHIBIT "I" SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS JUNE 30, 2002 JUNE 30. 2001 $ 857,46619 $ 1,853,925 56 $ 3,899,464 55 3,899,464 55 1,324,826 60 658 673 34 658,673 34 682,204 52 $ 4,558,137 89 $ 5,415,604 08 $ 3,860,956 68 $ 438,420 25 $ 438,420 25 20,312 72 20,312 72 $ 85,180 29 140,191 98 140,191 98 168,013 38 50 34984 50 349 84 278 135 19 $ 849 274 59 $ 849 274 59 $ 531,328 84 $ 3,908,863 30 $ 3,908,863 30 $ 3,278,801 48 847,352 00 000 21011419 50,826 36 $ 3,908,863 30 $ 4,766,329 49 $ 3,329,627 84 $ 4,558,137 89 $ 541560408 $ 3,860,956 68 - 29 - MONROE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDiTURES AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2002 REVENUES Taxes Other Funds Total Revenues EXPENDITURES Current Support Services Business Adm1n1Strat1on Maintenance and Operation of Plant Caprtal Outlay Bu1ld1ng and Building Improvements Total Expendttures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES /USES) Operabng Transfers In Operabng Transfers Out Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Flnanong Uses FUND BALANCE JULY 1 REGULAR GEORGIA STATE FINANCING AND INVESTMENT COMMISSION $ 000 $ 4 309 54 $ 4 309 54 $ 000 $ 62 58 $ 000 49250 02 $ 49 312 60 $ 000 $ -45 003 06 $ 000 $ 204,290 89 $ 647,352 00 $ 204,290 89 $ 647,352 00 $ 159,287 83 $ 50626 36 647,352 00 000 FUND BALANCE JUNE 30 $ 210 114 10 s _ _.6.4.1..1.:3:;;:;s2=-oo-- See notes to the general-purpose financial statements - 30 - EXHIBIT "J" SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 $ 3,551,331 05 $ 3,551,331 05 $ 3,737,512 93 203,028 82 207,338 36 59440 09 $ 3,754,359 87 $ 3,758,669 41 $ 3,796,953 02 $ 102 52 $ s 165 10 135 12 13,490 59 2 476 843 53 2,526,093 55 3,312,081 83 $ 2 476 946 05 $ s 1,277,413 82 $ 2,526,258 65 $ 1,232,410 76 $ 3,325,707 54 47124548 $ 851,642 89 $ -647 352 00 -647,352 O!) $ $ -647 352 00 $ 204,290 89 $ -31 347 15 -31 347 15 s s 630,061 82 1,436,701 65 $ 439,898 33 3,278,801 48 3,329,627 84 2,889,729 51 $ 3,908,863 30 $ 3,329,627 84 - 31 - MONROE COUNJY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30. 2002 EXHIBIT "K" ASSETS Cash and Cash Equivalents Accounts Receivable PROPERTY TAXES FOR BOND DEBT SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS JUNE 30, 2002 JUNE 30, 2001 s 88.699 73 $ 000 $ s 88.699 73 109,025 37 168051 1 880 51 36905 Total Assets s s 001580 24 000 $ 109 394 42 FUND EOUIJY Fund Balances Reserved For Debt Service Unreserved Undes,gnaled $ 90,580 24 $ 0 00 000 $ 000 90.580 24 $ 000 109,394 42 000 Total Fund Equrty $ 90 580.24 $ 000 $ 90,58024 $ 109 394 42 See notes to the general-purpose finanaal statements - 32 - MONROE COUNTY BOARD OF EDUCATION EXHIBIT "L" COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES DEBT SERY!CE FUND YEAR ENDED JUNE 30 2002 REVENUES Taxes Other Funds Total Revenues EXPENDITURES Debt Service Pnncipal Interest Peyn,g Agent Fees Total Expend~ures Excess of Revenues OYef (under) E,tpenchtures FUND BALAN!;;E JUI,Y l PROPERTY TAXES FOR BOND DEBT SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS YEAR ENDED JUNE 30. 2002 JUNE 30 2001 $ 3,215 26 $ 838 20 $ 4 05346 $ 263,229 11 $ 263.229 11 $ 266,444 37 $ 83820 267 282 57 $ 298,689 41 1 207 89 299 897 30 $ 000 $ $ 000 $ $ 4,053 46 $ 86,526 78 225,000 00 s 57,961 47 3135 28 28609675 $ -22,867 64 $ 22 867 64 225,000 00 $ 57,961 47 3 135 28 286,096 75 $ -18,814 18 $ 109 394 42 220 00000 5365500 273855 00 26 242 30 83 152 12 FUND BALANCE JUNE 30 $ 90,580 24 $ 000 $ 90 580 24 $ 109 394 42 See notes to the general-purpose financaal statements - 33 - MONROE COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30. 2002 ASSETS Cash and Gash Equivalents Investments Accounts Rece,vable NONEXPENDABLE TRUST FUND ENDOWMENT FUND PERSONS MEMORIAL LIBRARY FUND EXPENDABLE TRUST FUND MARY PERSONS SCHOLARSHIP FUND $ 12,567 95 $ 24,970 62 15,000 00 Total Assets $ 27 567 95 $-~=2=4..:,9.;,;70::.6:,.2.,. LIABJUTIES AND FUND EOUJTY LIABILITIES Gash Overdraft Funds Held for 01hers Total LJab1ld18S FUND EQUITY Fund Balances Reserved For Endowment Corpus Unreserved Undes1gnated Total Fund EqUJty Total L1abdllles and Fund Equity s 10,000 00 17 567 95 $ _ _..,,2c:.4..:<9.:.:7O,:.;6e,2,_ $ 27 567 95 S _ _..:,2c:.4"'97.:.:O,:.;Be,2,_ $ 21 567 95 $ _ _ _2_4._0_1o_e_2_ 1 See notes to the general-purpose financial statements - 34 - EXHIBIT "M" AGENCY FUNDS TOTALS JUNE 30, 2002 JUNE 30, 2001 $ 000 $ 37,538 57 $ 36,762 82 15,000 00 32,551 80 9 000 00 $ 000 $ 52,538 57 $ _ _ _7_8._3.,14_6_2_ $ 21,438 80 $ 21,438 80 $ 30,15346 -21,438 80 -21,438 80 -21,15346 $ 000 $ ooo $ __~e~ooo~~oo~ $ 10,000 00 $ 10,000 00 42 538 57 59 314 62 $ 52 538 57 $ _ _~6=9=3~14~6=2~ $ 000 $ 52,538 57 $ _ _ _7_8_3_14_6_2.,. - 35 - MONROE COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30. 2002 EXHIBIT "N" FLOWER FUND ASSETS Gash and Cash Equivalents BALANCE JULY 1, 2001 ADDITIONS DEDUCTIONS BALANCE JUNE 30, 2002 $ 726 21 $ 177 00 $ 509 67 $~-~;:;;39_3;..;;54_, LIABILITIES Funds Held for Others $ 726 21 $ 177 00 $ 509 67 $~-~-39_3_54_ FAMILY CONNECTIONS ASSETS Cash and Cash Equivalents Accounts Receivable $ -30,879 67 $ 91,526 51 $ 9 000 00 82.479 18 $ 9 000 00 -21,832 34 0 00 $ -21 879 67 $ 91,526 51 $ 9147918 $~--21_.8;;;3;,;;2,;.:34_ LIABILITIES Funds Held for Others $ 0147018 s_~--2.10._3_,2=34- TOTALS -AGENCY FUNDS ASSETS Cash and Cash EquivaleotS Accounts Receivables $ -30,15346 $ 91,70351 $ 9,000 00 82,988 85 $ 9,000 00 -21,438 80 000 $ -21.15346 $ 9170351 $ 91 988 85 s _ _ _-2_1.4_3_0_ao_ 1 LIABILITIES Funds Held for Others $ 91,988 85 $ _ _-.2.1.,..4_._38_80_ See notes to the genera~purpose financial statements - 36 - MONBOECOUNTYBOARDOFEPUCATION SCHEDULE OE EXPENDITURES OF FEDERAL AWARDS YEAR ENPEP JUNE 30 2002 SCHEDULE "1" FUNDING AGENCY PROGRAM/GRANT Agncu\turo U S Department of Child Nutnbon Cluster Pass-Through From Georgia Department of Educ:abon Food end Nutnbon Program Food 5eMces School Breakfast Program Nshonal Sdlool Lunch Program Total Child NutnbOn Cluster Cl1her Programs Pass-Through Fran Georgi.a Department of EducabOn Food end Nutrrtton Program Food Dlelnbubon Program (1) Pass-Through From Office o! School ReadJness Food and Nutnl:lon Program Child and Adult Care Food Program Pass-Through From Office o1 Treasury and Fiscal Services National Forest Reserve Funds Total U S epa,o,..,t of Agncu\M! Educabon U S Departmertt ol Spoaal Educabon Cluste< Pass-Through From Georg,a Department ol EducallOn lnd1V1duala With Disablhbes Educetion Ad Part B - Spoaal Educaton F""" Through Preschool Bulldlng Capacrty Grant Total Speoal Educabon Cluster Other Proglllms Pass-Through From Georg,a Department ol Educabon Elernen1ary and Secondary EducabOn Ad Trtle I Acaxmtabolty Gnln1s Grant> lo Local Educatonal Agencies Trtlell Ersenhower Professlonal De\ielopment Trtle VI \ma,abve Educabon Program Strau,g,es Class Size RodUCl!on Vocabonal EducabOn - Ba5IC Grams 10 S""8s H,gh 5chool Program Ba51cGrant Toca.I U S ()epabnttnl of Educabon Nabonal Endowmont for the Arts Pass-Through From Georgia Office of Planning and Budget Arts Challenge Gram CFDA NUMBER PASSTHROUGH ENTITY ID NUMBER FEDERAL REVENUE IN PERIOD EXPENDITURES IN PERIOD 10 553 10 555 NIA s 21176356 (2) NIA s 565,395 96 1 398 451 92 (3) s m 15952 s 1 398,451 92 10 550 10 558 10665 NIA 65,104 07 65 104 07 NIA 6,629 52 (2) NIA 11 06 4 s $ 848 904 17 1,463.555 99 84 027 84 173 84 027 NIA s s 405 756 52 NIA 33 088 00 NIA 9 388 05 s 448,232 57 $ 405,167 93 33,676 59 9 388 05 448,232 57 84 348 84 010 84 281 84 298 84 340 84 048 NIA 65 266 08 NIA 671 327 44 NIA 22 591 00 NIA 2416000 NIA 101 263 00 65266 08 666,577 06 22,591 00 24,16000 101 263 00 NIA 50,866 00 50 86600 s $ 11383170609 1 380 955 71 450FA NIA s 15 000 00 (4) Total Federal Frnanaal Ass1stance NIA = Not AVSJlable - 37- 284451170 MONROE COUNTY BOARD OF EPVCATlON SCHEDULE OF EXPENOITVRES OF FEDERAL AWARDS YEAR ENPEP JUNE 30 2002 SCHEDULE "1" Notes to tho dlodule of Exoend1rures of Federal Awards (1) The amounts shown for the Food Dlstnbutlon f>roi7am represents the Fecler.il~y &!Signed value of r...:w 101et:ary ass,stance lor donated commod1beS recetwd end/or consumed by the system oortng the a.T9f1t fiscal year (2) Expenditures for the Child and Adult Care Food Program nd the School Braaklast Program were not mamtamed separately and are included 1n the 2002 Natlcnal Sc:hcd Lunch Progl'liilm (3) Expenditures for thrs program include State, and/or Other Funds Expenditures are not mamtallled by fund BOUal (4) ExpendrtLres on this program were not m81ntalnecl by fund source Ma]or Programs are Ldentrtied by an astensk (") m front of the CFDA n . . - The School 0,91nc1 did not prov,de F - AeJstanc:e to any Subrecll). DrugProvenbon GOVERNMENTAL FUND TYPES SPECIAL GENERAL REVENUE FUND FUND TOTAL $ 10,000 00 $ 10 000 00 627 150 00 98,210 00 1,686 378 00 229 412 00 852 913 00 146 864 00 1 561,220 00 1-478261 00 378,761 00 1 081,306 00 137 790 00 45 215 00 128 146 00 20 000 00 83 968 00 266 640 00 47 584 00 1,665,685 00 627,150 00 98 210 00 1,686 378 00 229 412 00 852 913 00 146 864 00 1,581,22000 1 478,261 00 378 761 00 1 081 306 00 137 790 00 45 215 00 128 146 00 20,000 00 83,96800 266,64000 47,584 00 1665685 00 713,787 00 184 299 00 84 425 00 18 419 00 14 299 00 181 016 00 $ 26664 00 108 210 00 100 000 00 267 618 86 1,530 00 32 227 00 2,277 00 9 166 00 164 547 00 713 787 00 184 299 00 84,425 00 18,419 00 14,299 00 181,016 00 108 210 00 26,664 00 100,000 00 267,618 86 1,530 00 32 227 00 9 166 00 164 547 00 2 277 00 756 533 68 756 533 68 39 495 00 39 495 00 2,499 99 2 499 99 - 39 - MONROE COUNTY BOARD OE EDUCATION SCHEDULE Of STATE REVENUE YEAR ENDED JUNE 30 2002 SCHEDULE"2" AGENCY/FUNDING CONTRACTS Education GeorQ,a Department of Academic DecatnloO ., Help - Student Actvevement ln Secondar; Sdlools Georgoa'o Read>ng Challenge K-3 SUltewode Readong Program 4-8 Statewide After School Program GOVERNMENTAL FUND TYPES SPECIAL GENERAL REVENUE FUND FUND TOTAL $ 15,000 00 -137 54 37 327 69 3' 525 00 s 15 000 00 -137 54 37,327 69 3' 525 00 S 12,3001775 00 $ 1.038 456 68 $ 13,339,231 68 See no1e9 ., the goneral-c>t>pose finanael Slatemen1s - 40- MONROE COUNTY BOARD OF EDUCATION SCHEDULE OF Af'PRQYED LOCAL OPTION SALES TAX PROJECTS YEAR ENDED JUNE 30. 2002 SCHEDULE "3" PROJECT Payments m luD of lhe pnndpal and Interest due on 1he Monroe County Scl1ool Dislnd's Serles 1993 General Obigatlon Bonds from January 1, 2000 lhrough and lndudmg final ma1Urily of January 1 2005 Acqulslbon, construc1Jon and equipping addlbonal clasSrooms 1nstn.1ctional and support space, as 'NSII as remode~ng. renovatmg, improving, furnishing and equipping exlsttng school dlSlncl faaUlleS 1ndudblg classrooms, rnstruc:Uonel areas aupport space phyS1cal education and alhleUc facihttes, edmmlstratrve facillbes and grounds, acquiring any necessary personal propeny includmg computer, end other technology and pB)'lng expenses lf'Odent thereto ORIGINAL ESTIMATED COST (1) CURRENT ESTIMATED COSTS (2) AMOUNT EXPENDED IN CURRENT YEAR (3) AMOUNT EXPENDED IN PRIOR YEARS (3) PROJECT STATUS s s s 1,439,905 00 s 1,439 905 00 286,096 75 520 750 00 Ongoing 17 ,485 095 00 17,485 095 00 2 47694605 5,473,562 41 Ongoing S 18,925,00000 $ 18925,00000 $ 2,78304280 $ 5,994,31241 (1) The School Olslrlct's orlglnal cosI estimate es specltled In 1he resokJbon caHing for 1he lmposlllon of lhe Local Opllon Soles Tex (2) The Scl1ool Olslricl's rurren1 esbmete of lolal cost for 1he ptOjOds lnc:ules el cost from pro)ecl lncepllon lo complebon (3) The voters of Monroe County approved 1he Imposition of a 1% sales lax lo fund 1he above projects Amounts expended for these projects may mdude sales lex proceeds, slate local propeny taxes and/or other funds over the life of the Protects See notes 10 1he general-purpose flnenael slelemenlll - 41 - MONROE COUNTY BOARD OF EDUCATION GENERAL FUND OUAUTY BASIC EDUCATION PROGRAM IOBEl ALLOTMENTS AND EXPENDJTURES BY PROGRAM YEAR ENDED JUNE 30 2002 SCHEDULE "4" DESCRIPIION AUDTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) ELIGIBLE QBE PROGRAM COSTS SALARIES OPERATIONS TOTAL Dr'ect lnstrudlonal Programs Kindergarten Program s Kndergarten Program-Eal1y Intervention Program Pnmary Grades (1-3) Program Primary Grades-Earty lntervenbon (1-3) Program Upper Elementary Graclell (4-5) Program Upper Elementary Grades-Ea~y lnlefventi<>n (4-5) Program Middle School (6-8) Program H-.gh School General Educatlon (9-12) Program Vocahonal Laboratory (9-12) Program Studenta wrth Dlaabthtie& category 11 category Ill category IV Gifted S1u