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STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA, GEORGIA 30334 
 
 AUDIT REPORT LAMAR COUNTY BOARD OF EDUCATION 
MILNER, GEORGIA YEAR ENDED JUNE 30, 1994 
 
 LAMAR COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALLFUNDTYPESANDACCOUNTGROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
GOVERNMENTAL FUND TYPES 
 
4 
 
C 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - ACTUAL AND BUDGET 
 
GOVERNMENTAL FUND TYPES 
 
5 
 
D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
7 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
E 
 
COMBINING BALANCE SHEET 
 
18 
 
F 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
20 
 
CAPITAL PROJECTS FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
22 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
23 
 
SCHEDULES 
 
1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
24 
 
2 ANALYSIS OF CASH AND CASH EQUIVALENTS 
 
26 
 
3 INVESTMENTS 
 
27 
 
4 ACCOUNTS RECENABLE 
 
28 
 
SCHEDULE OF REVENUE 
 
5 
 
STATE FUNDS 
 
29 
 
6 
 
LOCAL AND OTHER FUNDS 
 
30 
 
 LAMAR COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
Page 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
7 
 
GOVERNMENTAL FUND TYPES 
 
31 
 
8 
 
LOTTERY PROGRAMS 
 
32 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
9 
 
OVERALL 
 
35 
 
10 
 
BY PROGRAM 
 
36 
 
11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
 
38 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGbE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
SECTION ill 
INTERNAL CONTROL 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
 LAMAR COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through D) of the Lamar County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility ofthe Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
94ARL-13 
 
 * An after school program and the school activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
* The Board did not record the revenues and expenditures associated with Federal donated commodities in its general purpose financial statements. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Lamar County Board of Education as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. 
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Lamar County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Lamar County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:gp 94ARL-13 
 
 LAMAR COUNTY BOARD OF EDUCATION - 1- 
 
 LAMAR COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 1994 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories 
Food Donated Commodities Purchased Food 
Amount to be Provided in Future Years  For Payment of Capital Lease Agreements 
Total Assets 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 247,445.62 $ 
 
22,881.83 
 
$ 1,590,029.56 
 
120,602.48 
 
94,161.56 
 
14,975.74 11,537.41 
 
$ 1,710,632.04 $ 
 
368,120.33 $ 
 
22,881.83 
 
LIABILITIES AND FUND EQUITY 
 
LIABILITIES 
 
Cash Overdraft 
 
Accounts Payable 
 
Salaries Payable 
 
Expired Grant Balances Payable 
 
Deferred Revenue Capital Lease Agreements 
 
. 
 
Total Liabilities 
 
FUND EQUITY 
 
Fund Balances Reserved For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food 
 
Unreserved Undesignated 
Total Fund Equity 
 
Total Liabilities and Fund Equity 
 
$ 
 
42,676.20 
 
34,574.01 $ 104,147.41 
 
1,011.47 
 
52,936.01 
 
33,814.41 
 
2,000.00 
 
$ 
 
78,261.68 $ 192,897.83 
 
$ 
 
26,425.65 
 
$ 
 
$ 
 
26,425.65 $ 
 
1,605,944.71 
 
$ 11632,370.36 $ 
 
14,975.74 111537.41 26,513.15 
1481709.35 $ 
175,222.50 $ 
 
221881.83 221881.83 
 
$ 1,710,632.04 $ 368, 120.33 $ 
 
22,881.83 
 
The notes to the general purpose financial statements are an integral part of this statement.  2 - 
 
 EXHIBIT"A" 
 
DEBT SERVICE 
FUND 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS (Memorandum Onl~l JUNE 3011994 JUNE 3011993 
 
$ 
 
5,964.00 
 
$ 276,291.45 $ 129,287.69 
 
1,590,029.56 
 
1,407,162.75 
 
76.91 
 
214,840.95 
 
211,557.46 
 
14,975.74 11,537.41 
 
13,866.32 8,674.99 
 
$ 
 
721612.38 
 
721612.38 
 
1601763.20 
 
$ 
 
6,040.91 $ 
 
72,612.38 $ 2,180,287.49 $ 1,931,312.41 
 
$ 
 
42,676.20 $ 
 
58,958.24 
 
138,721.42 
 
12,339.81 
 
53,947.48 
 
47,328.88 
 
33,814.41 
 
289.18 
 
2,000.00 
 
$ 
 
721612.38 
 
721612.38 
 
160.763.20 
 
$ 
 
721612.38 $ 343?71.89 $ 279,679.31 
 
$ 
 
61040.91 
 
$ 
 
6,040.91 
 
$ 
 
6,040.91 $ 
 
$ 
 
26,425.65 $ 
 
7,246.60 
 
14,975.74 11 537.41 
 
13,866.32 81674.99 
 
$ 
 
52,938.80 $ 
 
29,787.91 
 
1, 783.576.80 
 
11621.845.19 
 
$ 1,836,515.60 $ 116511633.10 
 
72,612.38 $ 2,180,287.49 $ 1,931,312.41 
 
- 3- 
 
 LAMAR COUNTY BOARD OF EDUCATION 
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
GOVERNMENTAL FUND TYPES 
YEAR ENDED JUNE 30. 1994 
 
EXHIBIT"B" 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS 
(Memorandum Only) YEAR ENDED 
JUNE 30, 1994 JUNE 30, 1993 
 
REVENUES 
Stale Funds Federal Funds Local and Other Funds 
 
$ 5,885,862.85 $ 439,961.94 
 
s 
 
52,295.00 1,031,787.17 $ 24,981.40 
 
2,802,155.21 
 
188,484.75 _ _ _ _ _ $ _ _1""',3'""1_6_.0__6~ 
 
8,325,824.79 $ 5.989,530.00 
 
1,109,063.57 
 
950,280.02 
 
2,991,956.02 2,738,041.89 
 
$ 8,740,313.06 $ 1,660,233.86 $ 24,981.40 $ 
 
1,316.06 s 10,426,844.38 s e,6n,as1.e1 
 
EXPENDITURES 
 
Current 
 
Instruction 
 
$ 4,995,669.16 $ 
 
Support Service& 
 
Pupil Service& 
 
336,836.79 
 
Improvement of Instructional Services 
 
193.820.76 
 
Educational Media Service& 
 
223,047.04 
 
General Administration 
 
268,439.76 
 
School Administration 
 
711,942.27 
 
Busi11NS Administration 
or Maintenance and Operation Plant 
 
102,632.92 758,529.98 
 
Student Transportation Services 
 
559,326.29 
 
Central Support Service& 
 
93,245.85 
 
Other Support Services 
 
Food Services Operation 
 
55,728.37 
 
Community Services Operation 
 
28,490.56 
 
Other Operations of Non-Instructional Services 
 
119,547.63 
 
Capital Outlay 
 
29,180.65 
 
Debt Service 
 
Principal 
 
88,150.82 
 
Interest 
 
9,788.60 
 
800,908.24 
59,710.42 22,826.42 36,762.57 21,651.65 
1,317.22 
40,871.40 4,324.59 2,792.89 1,975.82 
650,945.05 
$ 
 
Total Expenditures 
or Excess Revenues over (under) Expenditures 
 
$ 8,574,377.45 $ 1,644,086.27 $ $ 165,935.61 $ 16,147.59 $ 
 
s 
 
0.00 $ 5,796,577.40 $ 5,424,222.30 
 
27,470.00 
 
396,547.21 216,647.18 259,809.61 290,091.41 713,259.49 102,632.92 799,401.38 563,650.88 96,038.74 
1,975.82 706,673.42 28,490.56 119,547.63 56,650.65 
 
357,925.69 193,461.43 181,997.23 201,669.n 652,m.oo 100,678.81 nS,214.10 802,271.59 115,926.84 
591,095.37 78,981.48 
110,520.88 122,972.04 
 
21,410.00 s_ _ _ _o_.oo_ s 
 
88,150.82 9,788.60 
s 10,245,933.72 
 
74,000.00 9,789,714.53 
 
-2,488.60 $ 
 
1,316.06 $ 180,910.66 $ -111,862.62 
 
OTHER FINANCING SOURCES <USES} 
Capital Leases Operating Transfers In Operating Transfers Out 
Total Other Fmancing Sources {Uses) 
 
S S_ _-1.;..:.,3;;;;:2""2"".1.a.5 
 
1,322.15 
 
$ -1,322.15 $ _ _1~_,322_.1_5 
 
s 215,179.28 
 
$ 
 
1,322.15 
 
2,447.67 
 
-1,322.15 
 
-2,447.67 
 
s 
 
0.00 $ 215,179.28 
 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
Food Inventory Donated Commodities July 1 June30 Purchased Food July 1 June30 
Residual Equity Transfer 
 
$ 164,613.46 $ 1,467,672.89 
84.01 
 
17,469.74 $ 153,864.93 
-13,866.32 14,975.74 -8,674.99 11,537.41 
-84.01 
 
-2,488.60 $ 25,370.43 
 
1,316.06 $ 4,724.85 
 
180,910.66 $ 103,316.66 1,651,633.10 1,551,694.24 
 
-13,866.32 14,975.74 
-8,674.99 11,537.41 
0.00 
 
-18,459.95 13,866.32 
-7,459.16 8,674.99 
 
FUND BALANCE JUNE 30  
 
$ 1,632,370.36 $ 175,222.50 $ 22,881.83 $ 
 
6,040.91 $ 1,836,515.60 $ 1,651,633.10 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 I.M!/!AR CQUNTY BOARQ QE EDUC8TIQN CQM~INl;;Q TAT!;MENT QF REVENUES, l;;XP!;NDITURES ANQ CHANGES IN FUND BAL,8NC!;S 
tiQTUA!. AND BUDGET - GOVERNMENTAL FUND TYPES 
YEAR ENDED JUNE 30, 1994 
 
EXHIBIT "C" 
 
Ri;~i;~UE 
State Funds 
Federal Funds 
Loc:al and Other Funds 
Total Revenues 
~PENQIIURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant 
Student Transportation Services Central Support Services Other Support Services 
Food Services Operation Community Services Operation Other Operations of Non-Instructional Services Capital Outlay Debt Service 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
QTHER FINANCINQ Q!.!RC!;S (USI;;} 
Other Sources 
Other Uses 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing 
.. Uses 
EUND BAL,tiNCE JULY 1, 1993 
8QJUTMENIS 
Prior Year (Net) 
FQQQ INV!;NTQRY 
Donated Commodities 
July 1, 1993 June 30, 1994 
Purchased Food 
July 1, 1993 June 30, 1994 
 
ACTUAL PER 
EXHIBIT"B" 
 
ACTUAL PER 
ADJUSTMENTS BUDGET BASIS 
 
BUDGET 
 
VARIANCE FAVORABLE {UNFAVORABLE! 
 
$ 6,325,824.79 $ 1,109,063.57 2,991,956.02 
$ 10,426,844.38 $ 
 
0.00 $ 
 
6,325,824.79 $ 1,109,063.57 2,991,956.02 
 
6,300,607.34 $ 1,216,823.90 2,824,585.73 
 
0.00 $ 10,426,844.38 $ 10,342,016.97 $ 
 
25,217.45 -107,760.33 167,370.29 
84,827.41 
 
$ 5,796,5TT.40 $ 
396,547.21 216,647.18 259,809.61 290,091.41 713,259.49 102,632.92 799,401.38 563,650.88 
96,038.74 1,975.82 
706,673.42 28,490.56 119,547.63 56,650.65 97,939.42 
$ 10.245,933.n $ 
$ 180,910.66 $ 
 
0.00 $ 5,796,5n.40 $ 5,769,006.82 $ 
 
396,547.21 216,647.18 259,809.61 290,091.41 713,259.49 102,632.92 799,401.38 563,650.88 
96,038.74 1,975.82 
706,673.42 28,490.56 119,547.63 56,650.65 97,939.42 
 
413,327.80 218,479.84 222,116.97 286,652.65 no.795.83 103,202.00 826,680.50 633,429.26 
99,en.48 4,676.00 670,735.16 
122,417.09 100,306.09 
 
0.00 $ 10.245,933.n $ 10,191,498.49 $ 
 
0.00 $ 180,910.66 $ 150,518.48 $ 
 
-27,570.58 
16,780.59 1,832.66 -37,692.64 -3,438.76 7,536.34 
569.08 27,279.12 69,ns.38 
3,633.74 2,700.18 -35,938.26 -28,490.56 2,869.46 43,655.+t -97,939.42 
-54,435.23 
30,392.18 
 
$ 
 
1,322.15 $ 
 
-1,322.15 
 
$ 
 
0.00 $ 
 
0.00 $ 0.00 $ 
 
1,322.15 $ -1,322.15 
0.00 $ 
 
0.00 $ 0.00 $ 
 
1,322.15 -1,322.15 
0.00 
 
$ 180,910.66 $ 1,651,633.10 
 
0.00 $ 180,910.66 $ 150,518.48 $ 
 
-22,541.31 
 
1,629,091.79 
 
1,591,865.41 
 
30,392.18 37,226.38 
 
2,824.56 
 
-2,824.56 
 
-13,866.32 
 
13,866.32 
 
0.00 
 
0.00 
 
14,975.74 
 
-14,975.74 
 
0.00 
 
0.00 
 
-8,674.99 
 
8,674.99 
 
0.00 
 
0.00 
 
11,537.41 
 
-11,537.41 
 
0.00 
 
0.00 
 
FUND BAl,8NC!; JUN!; 30, 1994 
 
$ 1,836,515.60 $ -26,513.15 $ 1,810,002.45 $ 1,745,208.45 $ 
 
64,794.00 
 
The notes to the general purpose financial statements are an integral part of this statement. -5- 
 
 0 
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 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Lamar County Board ofEducation (Board) was established under the laws ofthe State ofGeorgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With the exception ofthe departures from generally accepted accounting principles disclosed in the following paragraphs, the :financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and :financial reporting standards. 
The more significant ofthe Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity ofthe Lamar County Board ofEducation. 
Based upon the application of the above criteria, the Lamar County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Lamar County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
- 7- 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although an after school program and "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for material capital lease obligations. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. 
- 8- 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30; 1994 
 
Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES 
Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
Governmental funds are accounted for using the modified accrual basis ofaccounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants, and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number ofpersonnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were .made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
BUDGET 
Lamar County Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper 
- 9- 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS 
 
JUNE 30, 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. 
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance. 
CASH AND CASH EQUIVALENTS 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. 
Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings 
and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
INVESTMENTS 
COMPOSITION OF INVEST:MENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following: 
(1) Obligations issued by the State of Georgia or by other states, 
(2) Obligations issued by the United States government, 
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, 
(4) Obligations of any corporation of the United States government, 
(5) Prime banker's acceptances, 
(6) The Local Government Investment Pool administered by the Office of Treasury and Fiscal Services, 
(7) Repurchase agreements, and 
(8) Obligations of other political subdivisions ofthe State of Georgia. 
 
- 10 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
RECEIVABLES 
 
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
 
PROPERTY TAXES 
 
The Lamar County Board ofCommissioners fixed the property tax levy for the 1993 tax year (calendar year) on October 19, 1993 (levy date). Taxes were due on December 31, 1993. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Lamar County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board. 
 
The tax millage rate levied for the 1993 tax year (calendar year) for the Lamar County Board ofEducation was (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations 
 
16.53 mills 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. The Board uses the purchases method to account for inventories of purchased foods whereby expenditures are recorded at the time of purchase. Both the donated food commodities inventory and the purchased foods inventory reported on the balance sheet are equally offset by reservations of fund balance which indicates that they do not constitute "available spendable resources" even though they are a component of net current assets. The Federally assigned value of donated commodity items received and consumed has not been reflected as revenues and expenditures in the general purpose financial statements. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements. 
 
INTERFUND TRANSACTIONS 
 
The Board has the following types ofinterfund transactions: 
 
- 11 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXIDBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. 
 
Residual equity transfers are recorded for nonrecurring or nonroutine permanent transfers of equity. 
 
Operating transfers are recorded for all interfund transactions other than residual equity transfers and reimbursements. 
 
MEMORANDUM ONLY - TOTAL COLUMNS 
 
 
 
Total columns on the general pwpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate :financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data 
a comparable to consolidation. Interfund eliminations have not been made in the aggregation ofthis data. 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
 
Acceptable security for deposits consists of any one of or any combination ofthe following: 
 
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, 
 
(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities of the State of Georgia, 
 
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, 
 
- 12 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and 
 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
 
CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $1,340,749.17. The amounts of the total bank balances are classified into three categories of credit risk: 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1994, as follows: 
 
Risk Category 
 
Bank Balance 
 
1 
 
$ 230,149.76 
 
2 
 
1,110,599.41 
 
3 
 
0.00 
 
Total 
 
$1,340,749.17 
 
CATEGORIZATION OF INVESTMENTS At June 30, 1994, the carrying amount and market value of the Board's total investments was $1,590,029.56 and consisted entirely of funds in the Local Government Investment Pool administered by the Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. 
 
Note 3: NON-MONETARY TRANSACTIONS 
 
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. See Note 1 - Inventories 
 
- 13 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXIDBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 4: RISK MANAGEMENT 
 
The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, no claim payments were made. 
 
Note 5: GENERAL LONG-TERM DEBT 
 
CAPITAL LEASES The Lamar County Board ofEducation has entered into various lease agreements as lessee for school buses. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as ofthe date oftheir inception. 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows: 
 
Capital Leases 
 
Balance July 1, 1993 
 
$ 160,763.20 
 
Deletions 
 
88,150.82 
 
Balance June 30, 1994 
 
$ 72,612.38 
 
At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items: 
 
Fiscal Year Ended June 30 
 
Capital Leases 
 
1995 
 
$ 76,896.49 
 
Deduct: Imputed Interest 
 
4,284.11 
 
Net Present Value ofFuture Minimum Lease Payments 
 
$ 72,612.38 
 
Note 6: SIGNIFICANT COMMITMENTS 
 
At June 30, 1994, the Board had encumbrances in the amount of $73,472.60 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department ofEducation has funding available to the Board in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows: 
 
- 14 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 6: SIGNIFICANT COMMITMENTS 
 
Distant Learning Safe Schools Grant 
 
$ 2,000.00 71,472.60 
 
$ 73,472.60 
 
The amounts described in this note are not reflected in the general purpose financial statements. 
 
Note 7: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, ifany, will be immaterial to its overall financial position. 
 
Note 8: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). 
 
.TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number ofyears of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
 
- 15 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 8: RETIREMENT PLANS 
 
The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $5,438,575.26; total payroll was $6,371,321.89. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% oftheir gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was I 1.81%. The interest rate assumption (rate ofreturn on investments) was 7.50%. 
 
Total contributions made during fiscal year 1994 amounted to $968,612.16, ofwhich $642,297.30 was made by the Board and $326,314.86 was made by employees. These contnbutions represented 11.81% (Board) and 6% (employees) of covered payroll. 
 
TRSFUNDINGSTATUSANDPROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows: 
 
Total pension benefit obligation 
 
$13,912,014,000.00 
 
Net assets available for benefits, at cost 
 
12,821,722,000.00 
 
Unfunded pension benefit obligation 
 
$ 1,090,292,000,00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $642,297.30 was actuarially determined and represented .1232% of total contributions made by all participating employers. 
 
- 16 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D'i 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1994 
 
Note 8: RETIREMENT PLANS 
 
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This 
 
information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they 
 
become due. 
 
 
 
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia. 
 
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
 
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half ofwhat the employee would have received upon retirement. 
 
Members become fully vested after ten years of service. Ifa member terminates with less than ten years of 
service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
 
There were 70 employees covered under PSERS for the year ended June 30, 1994. 
 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are require_d by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $2,336.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. 
 
Note 9: SURETY BONDS 
 
The School Superintendent, Dr. James W. Jenkins, is bonded in the amount of$50,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 60199962, on which premium was paid through September 12, 1994. 
 
- 17 - 
 
 LAMAR COUNlY BOARD OF EDUCATION 
COMBINING BALANCE SHEET 
SPECIAL REVENUE FUND 
JUNE 30. 1994 
 
Cash and Cash Equivalents Accounts Receivable Inventories 
Food Donated Commodities Purchased Food 
Total Assets 
 
ELEMENTARY AND SECONDARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
CHAPTER 1 EDUCATION OF 
DEPRIVED CHILDREN 
 
CHAPTER2 BLOCK GRANT FLOW THROUGH 
 
$ 152.479.61 $ 
 
0.00 $ 78,639.68 $ 
 
22,040.31 $ 
 
268.80 
 
11,759.55 
 
40,871.40 
 
22,179.16 
 
14,975.74 11,537.41 
 
s 190,752.31 s____o_.oo_s s 119,511.os 
 
s _ _ _ _ 44,219.47 
 
2_68_._80_ 
 
UABILmEs ANO FUND EQUITY 
UABILmEs 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue 
Total Liabilities 
FUNOEQUITY 
Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food 
Unreserved Undesignated 
Total Fund Equity 
Total Liabiflties and Fund Equity 
 
$ 
 
5,381.71 
 
10,148.10 
 
$ 15.529.81 
 
$ 14,975.74 11,537.41 
$ 26,513.15 148.709.35 $ 
$ 175,222.50 $ 
$ 190,752.31 $ 
 
$ 83,121.81 $ 1,593.47 
32,795.80 2,000.00 
$ 119,511.08 $ 
 
12,022.22 $ 32,195.78 
1.47 
44,219.47 $ 
 
0.00 $ 0.00 $. 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 119,511.08 $ 
 
44,219.47 $ 
 
268.80 268.80 
0.00 0.00 268.80 
 
See notes to the general purpose financial statements. 
 
-18- 
 
 EXHIBIT"E" 
 
EDUCATION ACT TITLE II- 
EISENHOWER MATHEMATICS AND SCIENCE 
EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILmEs EDUCATION ACT 
 
TITLE VI, B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
AFTER SCHOOL 
 
TOTALS 
 
PROGRAM JUNE 30, 1994 JUNE 30, 1993 
 
$ 
 
0.00 $ 
 
1,176.32 $ 
 
40.17 
 
$ 
 
0.00 $ 254,644.89 $ 99,663.76 
 
5,387.00 
 
1,624.13 $ 
 
12,340.32 
 
94,161.56 
 
91,253.62 
 
14,975.74 11,537.41 
 
13,866.32 8,674.99 
 
s_ _ _ _o_.oo=s 
 
6,563.32 $ 
 
1,664.30 $ 12,340.32 s_ _====o=.oo..,s 375,319.60$ 213,458.69 
 
$ 
 
1,762.52 $ 
 
3,792.42 
 
1,008.38 
 
$ 513.00 1,142.54 
8.76 
 
7,199.27 1,077.35 4,063.70 
 
$ 
 
6,563.32 $ 
 
1,664.30 $ 
 
12,340.32 
 
$ 
 
7,199.27 
 
104,147.41 $ 
 
52,936.01 
 
33,814.41 
 
2,000.00 
 
$ 200,097.10 $ 
 
11,975.70 47,328.88 
289.18 
59,593.76 
 
$ 
 
::.... 0.00 $ 
 
$ 
 
0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
$ 
 
0.00 $ 
 
6,563.32 $ 
 
1,664.30 $ 
 
12,340.32 $ 
 
$ 14,975.74$ 13,866.32 
 
11,537.41 
 
8,674.99 
 
$ 26,513.15 $ 22,541.31 
 
0.00 
 
148,709.35 
 
131,323.62 
 
0.00 $ 175,222.50 $ 153,864.93 
 
0.00 $ 375,319.60 $ 213,458.69 
 
-19- 
 
 LAMAB CQ!.!t::!TY l;!QABD QF EQ!,!CAIIQN COM!;!INING STATEMENT OF B~ENUES, EXPENDITURES AND CHANGES IN F!,!NQ l;!ALANCES 
PECIA!. BEVENUE F!.!NQ 
YEAR ENDEQ JUNE 30, 1994 
 
REVEN!.!ES 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENQITUBES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Mecfia Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operation 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
QD::!EB EINAf::!CINg SQ!.!BCES 
Operating Transfers In 
Excess of Revenues and Other Fmancing Sources over (under) Expenditures 
E!.!NQ BALANCE J!,!LY 1 
Food Inventory Donated Commodities July 1 June30 Purchased Food July 1 June30 
Residual Equity Transfer 
 
ELEMENTARY AND SECONDARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
CHAPTER 1 EDUCATION OF 
DEPRIVED CHILDREN 
 
CHAPTER2 BLOCK GRANT FLOW THROUGH 
 
$ 46,774.00 $ 431,611.11 188,484.75 
$ 666,869.86 $ 
 
26,380.00 $ 366,807.94 $ 
 
471,648.93 $ 
 
26,380.00 $ 366,807.94 $ 471,648.93 $ 
 
17,651.00 17,651.00 
 
$ $ 649,400.12 
 
$ 253,606.76 $ 
 
26,380.00 
 
26,389.93 8,910.05 
35,000.00 
 
40,871.40 699.30 
 
1,330.50 
 
439,084.14 $ 
4,700.00 1,762.57 18,404.05 1,317.22 
3,625.29 565.41 
1,975.82 214.43 
 
$ 649,400.12 $ $ 17,469.74 $ 
 
26,380.00 $ 366,807.94 $ 
 
0.00 $ 
 
0.00 $ 
 
4711648.93 $ 0.00 $ 
 
17,594.08 56.92 
17,651.00 0.00 
 
$ 17,469.74 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
153,780.92 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
-13,866.32 14,975.74 
-8,674.99 11,537.41 
 
F!,!NQ !;!ALANCE J!,!N!;; 30 
 
$ 175,222.50 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
. 
See notes to the general purpose financial statements. -20- 
 
 EXHIBIT "F" 
 
EDUCATION ACT TITLE II- 
EISENHOWER MATHEMATICS AND SCIENCE 
EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILmEs EDUCATION ACT 
 
TITLEVI, B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING 
 
PARTNERSHIP AFTER SCHOOL 
 
ACT 
 
PROGRAM 
 
TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 
 
$ 
 
$ 
 
8,837.00 $ 45,351.62 $ 12,857.60 $ 43,829.91 
 
0.00 $ 439,961.94 $ 1,031,787.17 188,484.75 
 
69,466.00 887,794.02 178,878.70 
 
$ 
 
8,837.00 $ 45,351.62 $ 12,857.60 $ 43,829.91 s_ _ _.....;..o._oo_s 1,660,233.86 s 1,136,138.n 
 
$ 35,484.66 $ 10,357.60 $ 44,781.00 $ 
 
4,440.49 
 
2,500.00 
 
$ 
 
8,820.75 
 
395.62 
 
16.25 
 
2,803.37 
 
371.06 
 
2,227.48 
 
$ 
 
8,837.00 $ 45,351.62 $ 12,857.60 $ 45,152.06 $ 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ -1,322.15 $ 
 
0.00 $ 800,908.24 $ 437,132.59 
 
59,710.42 22,826.42 36,762.57 21,651.65 
1,317.22 40,871.40 
4,324.59 2,792.89 1,975.82 650,945.05 
 
27,291.95 21,597.73 
2,798.38 17,117.93 
1,563.n 247.00 
s,ss2.n 621.39 
591,095.37 26,230.22 
 
0.00 $ 1,644,086.27 $ 1,131,349.00 
 
0.00 $ 16,147.59 $ 
 
4,789.n 
 
1,322.15 
 
1,322.15 
 
1,055.07 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 17,469.74 $ 5,844.79 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
84.01 
 
153,864.93 
 
151,397.94 
 
-84.01 
 
-13,866.32 14,975.74 
-8,674.99 11,537.41 
-84.01 
 
-18,459.95 13,866.32 
-7,459.16 8,674.99 
 
----- ----= $ 
 
0.00 $ 
 
0.00 
 
$ 
 
- 
 
= 
 
- 
 
= 
 
=0=.0=0 
 
$ 
 
- 
 
-= 
 
== 
 
=0=.0=0 
 
$ 
 
-= 
 
=== 
 
-= 
 
0.00 =-== 
 
$ 
 
175,222.50 $ 
 
153,864.93 
 
-21  
 
 LAMAR COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1994 
 
EXHIBIT"G" 
 
ASSETS Cash and Cash Equivalents 
FUND EQUITY Fund Balance 
Unreserved Undesignated 
 
REGULAR 
 
INSTITUTIONAL 
 
CONSERVATION 
 
TOTALS 
 
PROGRAM 
 
JUNE 30, 1994 JUNE 30, 1993 
 
$ 22,881.83 $ 
 
0.00 $ 
 
22,881.83 $ 
 
25,370.43 
 
$ 22,881.83 $ 
 
0.00 $ 
 
22,881.83 $ 
 
25,370.43 
 
See notes to the general purpose financial statements. -22- 
 
 LAMAR COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30.1994 
 
EXHIBIT"H" 
 
REVENUES Federal Funds 
EXPENDITURES Capital Outlay Building and Building Improvements 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
REGULAR 
 
INSTITUTIONAL CONSERVATION 
PROGRAM 
 
TOTALS YEAR ENDED JUNE 301 1994 JUNE 301 1993 
 
$ 
 
0.00 $ 
 
24,981.40 $ 
 
24,981.40 $ 
 
0.00 
 
$ 
 
0.00 $ 
 
21i410.oo $ 
 
21i410.oo $ 
 
4,923.64 
 
$ 
 
0.00 $ 
 
-2,488.60 $ 
 
-2A88.60 $ 
 
-4,923.64 
 
$ $ -2,488.60 
$ -2i4ss.60 $ 
 
2,488.60 $ 2488.60 $ 
 
2,488.60 $ -2,488.60 
0.00 $ 
 
1,392.60 1,392.60 
 
$ -2,488.60 $ 25,370.43 
 
0.00 $ 0.00 
 
-2,488.60 $ 25,370.43 
 
-3,531.04 28,901.47 
 
$ 22,881.83 $ 
 
0.00 $ 
 
22,881.83 $ _ _25_,3_7_0._43_ 
 
See notes to the general purpose financial statements. 
 
-23- 
 
 LAMAR COUNTY BOARD Of EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30 1994 
 
SCHEDULE 1 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA 
 
AWARDS 
 
NUMBER IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN 
PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1994 Contract Food Services School Breakfast Program 1994Grant National School Lunch Program 1993 Grant 1994Grant Food Distribution Program 
 
10.558 $ 
 
375.31 $ 
 
10.553 
 10.555  10.555 
10.550 
 
113,273.29 
317,962.51 42.291.22 
 
375.31 $ 
 
375.31 
 
(2) 
 
110,049.43 
2,635.15 309,426.82 N/A 
 
113,273.29 
 
(2) 
 
317,962.51 $ {1) 
 
649,400.12 (3) {1) 
 
Total U. S. Department of Agriculture 
 
$ 473.902.33 $ 
 
422.486.71 $ 431.611.11 $ 
 
649.400.12 
 
Education, U. S. Department of 
 
Through Georgia Department of Education 
 
Elementary and Secondary Education Act 
 
Chapter 1 
 
Education of Deprived Children 
 
1992 Carry-Over 
 
 84.010 
 
1993 Regular 
 
 84.010 
 
1~Summer 
 
 84.010 
 
1993 Carry-Over 
 
 84.010 $ 
 
1994 Regular 
 
 84.010 
 
1994Summer 
 
 84.010 
 
Chapter2 
 
Block Grant - Flow Through 
 
1993 Regular 
 
84.151 
 
1994 Regular 
 
84.151 
 
Title II 
 
Eisenhower Mathematics afld Science 
 
Education 
 
1994 Regular 
 
84.164 
 
Individuals with Disabilities Education Act 
 
Title VI, B 
 
Flow Through 
 
1992 Carry-Over 
 
84.027 
 
1993 Regular 
 
84.027 
 
1993 Carry-Over 
 
84.027 
 
1994 Regular 
 
84.027 
 
Preschool Program 
 
1993 Regular 
 
84.173 
 
1993 Carry-Over 
 
84.173 
 
1994 Regular 
 
84.173 
 
Vocational Education - Basic Grants to States 
 
High School Program 
 
Basic Grant 
 
1993 Grant 
 
84.048 
 
1994 Grant 
 
84.048 
 
Supplementary State Grants for Facilities 
 
1993 Contract 
 
84.253 
 
1994 Contract 
 
84.253 
 
Tech-Prep Education 
 
1993 Grant 
 
84.243 
 
1994 Grant 
 
84.243 
 
$ 192,333.00 240,313.00 
53,524.00 
17,651.00 
8,837.00 
32,251.00 55,094.00 
7,698.00 7,953.00 
10,010.00 12,798.00 29,487.00 
 
15,398.00 34,375.45 49,922.80 $ 192,046.00 221,595.00 
 
35,830.24 $ 192,331.53 231,921.48 
11,565.68 
 
35,830.24 192,331.53 231,921.48 
11,565.68 
 
1,690.40 17,651.00 
 
17,651.00 
 
17,651.00 
 
8,837.00 
 
8,837.00 
 
8,837.00 
 
6,638.96 6,936.88 27,315.00 13,658.00 
91.26 6,897.13 4,345.10 
 
32,251.00 13,100.62 
7,693.62 5,163.98 
 
32,251.00 13,100.62 
7,693.62 5,163.98 
 
22,750.00 
 
10,010.00 
 
(4) 
 
gn.oo 
 
12,798.00 
 
(4) 
 
38,759.00 
 
29.487.00 
 
{4) 
 
Total U.S. Department of Education 
 
$ 667,949.00 $ 
 
669,883.98 $ 6081641.15 $ 
 
556.346.15 
 
- 24 - 
 
 LAMAR COUNTY BOARD OF EDUCATION 
 
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
. 
 
YEAR ENDED JUNE 30, 1994 
 
SCHEDULE 1 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA 
 
AWARDS 
 
NUMBER IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS} 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Energy, U.S. Department of Through Office of the Governor Energy Conservation for Institutional Buildings 
 
81.052 
 
$ 
 
24,981.40 $ 24,981.40 $ 
 
27,470.00 (3) 
 
Labor, U. S. Department of Through Griffin Regional Educational Service Agency Job Training Partnership Act 92-02-YCP-007 IIB-SPR-93-005 93-IIC-BS/PWM-06 IIB-94-006 
 
17.250 17.250 17.250 $ 17.250 
 
$ 
41,790.34 181375.00 
 
6,594.29 4,607.02 $ 28,382.85 
 
3,106.74 $ 36,716.29 
41006.88 
 
4,428.89 (3) 36,716.29 
41006.88 
 
Total U.S. Department of Labor 
 
$ 601165.34 $ 
 
391584.16 $ 431829.91 $ 
 
451152.06 
 
Total Federal Financial Assistance 
 
$ 112021016.67 $ 
 
111561936.25 $ 111091063.57 $ 112781368.33 
 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities distributed to the system by the Georgia Department of Education. The value of these commodities is not included in the system's financial statements. 
(2) Expenditures for the Child and Adult Care Food Program and School Breakfast Program were not maintained separately and are included in the 1994 National School Lunch Program. 
(3) Expenaitures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. 
 
See notes to the general purpose financial statements. 
 
- 25 - 
 
 LAMAR COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS 
JUNE 30, 1994 
NONINTEREST BEARING ACCOUNTS First National Bank of Barnesville, Barnesville, Georgia United Bank, Barnesville, Georgia 
INTEREST BEARING ACCOUNTS United Bank, Barnesville, Georgia N.O.W. Accounts (2.5%) 
 
SCHEDULE "2" 
$ 23,072.32 24,185.76 
$ 47,258.08 
186,357.17 $ 233,615.25 
 
See notes to the general purpose financial statements. - 26 - 
 
 LAMAR COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1994 
INVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4.237%) 
 
SCHEDULE "3" $ 1,590,029.56 
 
See notes to the general purpose financial statements. - 27 - 
 
 LAMAR COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30, 1994 
 
SCHEDULE "4" 
 
Education. Georgia Department of Food Services National School Lunch Program School Breakfast Program Vocational Education State Funds Federal Funds Lottery Programs Safe Schools Grant Federal Programs ESEA - Chapter 1 Education of Deprived Children Individuals with Disabilities Education Act Title VI, B Flow Through Preschool Program 
Griffin Regional Educational Service Agency Job Training Partnership Act 
Lamar County After School Program Reimbursement of Salaries and Benefits 
Lamar County Tax Commissioner County Wide Bond Tax County Wide School Tax 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
DEBT 
 
GENERAL REVENUE 
 
SERVICE 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 8,535.69 
3,223.86 
 
$ 
 
600.00 
 
52,295.00 
 
40,871.40 
 
22,179.16 
 
5,387.00 1,624.13 
 
12,340.32 
 
1,348.71 
 
$ 66,358.77 
 
$ 8,535.69 
3,223.86 
600.00 52,295.00 
40,871.40 
 
22,179.16 
 
5,387.00 1,624.13 
 
12,340.32 
 
1,348.71 
 
76.91 
 
76.91 66,358.77 
 
----- $ 120,602.48 $ 94,161.56 $ 
 
76.91 $ 214,840.95 
 
See notes to the general purpose financial statements. - 28 - 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1994 
 
SCHEDULE "5" 
 
AGENCY/FUNDING 
GRANTS 
Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Special Instructional Assistance In-School Suspension Mid-term Adjustment Local Fair Share Educational Equanzation Funding Grant Food Services Vocational Education Other State Programs Innovative Programs Mentor Teacher Program Pre-Kindergarten Program Preschool Handicapped Program Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Teachers' Retirement Lottery Programs Algebra Classrooms ,._ Computers in Classrooms Distant Leaming Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant 
OTHER Education, Georgia Department of Reimbursement for GENESIS Project 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 3,610,802.00 
433,992.00 162,552.00 159,153.00 
51,010.00 1,090,269.00 
321,454.00 99,461.00 
157,519.00 64,741.00 
108,520.00 -827,345.00 427,944.00 
$ 
1,658.00 
4,800.00 5,040.00 6,817.55 
 
$ 3,610,802.00 
433,992.00 162,552.00 159,153.00 
51,010.00 1,090,269.00 
 
46,774.00 
 
321,454.00 99,461.00 
157,519.00 64,741.00 
108,520.00 -827 ,345.00 427,944.00 
46,774.00 1,658.00 
 
26,380.00 
 
4,800.00 5,040.00 6,817.55 26,380.00 
 
150.00 5,325.30 
 
2,316.00 53,000.00 
1,000.00 35,000.00 234,620.54 40,871.40 
 
150.00 5,325.30 
2,316.00 53,000.00 
1,000.00 35,000.00 234,620.54 40,871.40 
 
2,000.00 
 
2,000.00 
 
$ 5,885,862.85 $ 439,961.94 $ 6,325,824.79 
 
See notes to the general purpose financial statements. - 29 - 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE 
YEAR ENDED JUNE 30, 1994 
 
SCHEDULE 116'' 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
DEBT 
 
GENERAL 
 
REVENUE 
 
SERVICE 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax 
 
$ 2,682,315.14 154.57 
7,532.47 
 
$ 
 
1,086.26 $ 
 
1,086.26 
 
2,682,315.14 
 
154.57 
 
7,532.47 
 
other Antitrust Milk Settlement Compensation for Loss of Assets Donations Interest Earned Jury Duty Fees Lost and Damaged Books Reimbursement for Salaries and Benefits Lamar County After School Program Sales Lunches and Breakfasts School Assets Shared Service Contributions Columbus College Georgia State University Griffin Regional Educational Service Agency Pike County Board of Education Thomaston-Upson County Board of Education Tuition Othel: 
 
$ 1,881.52 
250.00 39,300.93 
715.00 1,040.39 
 
1,260.09 3,160.07 
 
27,479.35 
 
100.00 
 
181,367.43 1,599.00 
 
300.00 116.25 3,862.80 4,098.97 11,297.71 
 
8,872.00 12,838.11 
 
1,098.16 
 
229.80 
 
1,260.09 1,881.52 
250.00 42,461.00 
715.00 1,040.39 
27,479.35 
181,367.43 1,699.00 
300.00 116.25 3,862.80 4,098.97 11,297.71 
8,872.00 14,166.07 
 
$ 2,802,155.21 $ 188,484.75 $ 
 
1,316.06 $ 2,991,956.02 
 
See notes to the general purpose financial statements. - 30 - 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1994 
 
SCHEDULE '7" 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Commodity Hauling Shared Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures 
Nonoperating Costs Principal and Interest Building and Building Improvements Equipment 
Total Expenditures 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTAL 
 
$ 5,684,743.30 $ 
1,567,081.82 24,222.24 28,762.01 6,249.61 34,275.35 30,871.97 14,778.88 1,514.66 50,997.88 34,031.33 
47,895.40 361,987.26 303,977.31 
115,268.20 33,787.20 2,338.70 
 
686,578.59 $ 
124,004.83 15,207.90 55,073.34 
6,688.88 300.00 
275.00 304.37 3,016.44 2,227.48 160,047.14 1,118.00 326,012.41 5,736.08 6,005.30 8,069.20 
 
6,371,321.89 1,691,086.65 
39,430.14 83,835.35 6,249.61 34,275.35 37,560.85 15,078.88 
1,514.66 51,272.88 34,335.70 
3,016.44 50,122.88 522,034.40 305,095.31 326,012.41 121,004.28 39,792.50 10,407.90 
 
97,939.42 29,180.65 104,474.26 
 
243,421.31 
 
97,939.42 29,180.65 347,895.57 
 
$ 8,574,377.45 $ 1,644,086.27 $ 10,218,463.72 
 
See notes to the general purpose financial statements. - 31 - 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1994 
 
EXPENDITURES 
 
Operating Costs 
 
Salaries 
 
Employee Benefits 
 
t 
 
Travel of Employees 
 
Professional and Technical Services 
 
Repair and Maintenance Services 
 
Supplies 
 
Food Usage 
 
Books, Textbooks and Periodicals 
 
Dues and Fees 
 
Other Expenditures 
 
Nonoperating Costs Equipment 
 
Total Expenditures 
 
ALGEBRA 
CLASSROOMS 
 
COMPUTERS 
IN 
CLASSROOMS 
 
$ 
 
2,316.00 
 
______ $ ___5_3.._,o"""o_o._oo~ 
 
$ 
 
2,316.oo $ ====-===53=,o=o=o=.o=o 
 
See notes to the general purpose financial statements. 
- 32 - 
 
 SCHEDULE "8" 
 
DISTANT LEARNING 
 
MEDIA CENTER AND 
LIBRARY EQUIPMENT 
 
PRE-KINDERGARTEN PROGRAM 
 
SAFE SCHOOLS 
GRANT 
 
TOTAL 
 
$ 
 
$ 
 
1,000.00 
 
$ 
 
35,000.00 
 
$ 
 
1,000.00 $ 
 
35,000.00 $ 
 
150,312.85 26,596.92 
5,447.32 701.04 285.00 
42,046.72 $ 1,330.50 2,027.84 135.00 2,990.35 
2,747.00 
 
$ 8,808.40 
 
150,312.85 26,596.92 
5,447.32 701.04 285.00 
51,855.12 1,330.50 4,343.84 135.00 2,990.35 
 
32,063.00 
 
122,810.00 
 
234,620.54 $ 
 
40,871.40 $ 366,807.94 
 
- 33 - 
 
  LAMAR COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1994 
 
SCHEDULE "9" 
 
Minimum Expenditure Requirements (Total Allotment) 
Expenditures on Combined Program Basis Salaries Operations 
Less: Expenditures for Media Center Program in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
STAFF DEVELOPMENT 
PROGRAM 
 
$ 4,475,019.00 $ 
 
51,010.00 
 
$ 4,477,770.16 341,971.02 $ 
$ 4,819,741.18 $ 
 
51,884.07 51,884.07 
 
-28,890.96 
 
$ 4,790,850.22 $ 
 
-20,053.12 31,830.95 
 
$ 
 
0.00 $ ===1::::!9'6::::17=9=.0=5 
 
See notes to the general purpose financial statements. - 35 - 
 
 LAMAR COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM 
GENERAL FUND- QUALl1Y BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994 
 
QENERAL ANQ ~AREl:;R EDUCA!ION PROGRAMS Kindergarten (") Grades 1 - 3 (") Sub-Total - K-3 Grades4-5(") Grades 6 - 8 (") 
Grades 9 -12 (") High School Laboratories (") Vocational Education Laboratories (") 
Total General and career Education Programs SEQIAL EDUCATIQN PROGRAMS 
Regular Programs Catego,yl (") Catego,y II (") Catego,y Ill(") Catego,y IV (") Itinerant Supplemental Speech Sub-Total - Regular C&tego,y V (Gifted) (") Total Special Education Programs 
REMl;;DIAL EDUCATION ffiOGRAM 0 
MEDIA CENTER PROORAMS 
Total Thirteen Weighted and Media Center 
STAFF DE~ELQeMENT PROGRAMS (1) Colt c:l lnslruction Professional Development 
Total Staff Development 
(") Identifies Thirteen Weighted Programs. 
Note: (1) $5,929.80 c:l the allotment for Professional Development has been transferred to Cost c:l Instruction as authoriZed by OCGA 20-2-182. 
See notes to the general purpose financial statements. 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
TOTAL 
 
ORIGINAL ~ 
 
ORIGINAL 
 
MID-TERM 
 
REQUIRED 
 
$ 
 
315,124.00 
 
$ 
 
283,611.60 $ 
 
1,008,797.00 
 
907917.30 
 
$ 1,323,921.00 90 s 1,191,528.90 s 
 
524,791.00 90 
 
472,311.90 
 
879,543.00 90 
 
791,588.70 
 
418,283.00 90 
 
376,454.70 
 
211,879.00 90 
 
190,691.10 
 
252,385.00 90 
 
227,146.50 
 
$ 3,610,802.00 
 
s 3,249,721.80 $ 
 
60,993.00 $ 344,604.60 907,917.30 
60,993.00 S 1,252,521.90 472,311.90 791,588.70 376,454.70 190,691.10 227,146.50 
60,993.00 $ 3,310,714.80 
 
$ 
 
381,294.00 
 
$ 343,164.60 S 
 
47,527.00 $ 390,691.60 
 
$ 
 
381,294.00 90 $ 
 
343,164.60 s 
 
52,698.00 90 
 
47,428.20 
 
$ 
 
433,992.00 
 
$ 
 
390,592.80 s 
 
$ 
 
162,552.00 90 $ 
 
146,296.80 $ 
 
$ 
 
159,153.00 90 s 
 
143,237.70 s 
 
47,527.00 $ 
47527.00 s 0.00 s 0.00 s 
 
390,691.60 47,428.20 
438,119.80 146,296.80 143,237.70 
 
$ 4,366,499.00 
 
$ 3,929,849.10 $ 
 
108,520.00 $ 4,038,369.10 
 
$ 
 
17,407.80 100 $ 
 
17,407.80 $ 
 
33,602.20 100 
 
33,602.20 
 
$ 
 
51,010.00 
 
$ 
 
51,010.00 $ 
 
0.00 $ 
 
17,407.80 33,602.20 
 
0.00 $ 
 
51,010.00 
 
$ 4,417,509.00 
 
$ 3,980,859.10 $ 
 
108,520.00 $ 4,089,379.10 
 
 36  
 
 SCHEDULE "10" 
 
REQUIRED ALLOTMENT 
 
DISTRIBUTION BY RESPECTIVE PORTIONS 
 
SALARIES 
 
AMOUNTOF 
 
UNDEREXPENDITURE 
 
FOR REQUIRED 
 
REQUIRED 
 
ACTUAL 
 
ALLOTMENT 
 
ALLOTMENT 
 
OPERATIONS ACTUAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 
 
337,320.00 $ 
 
365,854.10 
 
$ 
 
7,284.60 $ 
 
9,485.87 
 
8791611.40 
 
9191225.39 
 
281305.90 
 
361385.55 
 
$ 1,216,931.40 $ 1,285,079.49 $ 
 
0.00 
 
$ 
 
35,590.50 $ 
 
45,871.42 $ 
 
0.00 
 
457,967.70 
 
584,040.83 
 
0.00 
 
14,344.20 
 
28,912.31 
 
0.00 
 
768,311.10 
 
797,882.30 
 
0.00 
 
23,277.60 
 
66,766.92 
 
0.00 
 
360,018.00 
 
485,922.33 
 
0.00 
 
16,436.70 
 
46,676.22 
 
0.00 
 
182,397.60 
 
213,868.89 
 
0.00 
 
8,293.50 
 
21,230.90 
 
0.00 
 
197 884.80 
 
2551927.84 
 
0.00 
 
291261.70 
 
67,493.45 
 
0.00 
 
$ 311831510.60 $ 31622,721.68 $ 
 
0.00 
 
$ 
 
1271204.20 $ 
 
2761951.22 $ 
 
0.00 
 
$ 
 
14,845.20 
 
146,630.70 $ 
 
190,303.06 
 
218,257.80 
 
308,005.77 
 
4,224.92 
 
475.40 
 
636.80 
 
$ 
 
759.40 
 
3,132.90 $ 
 
4,523.55 
 
5,930.70 
 
7,306.16 
 
21.97 
 
9.70 
 
13.00 
 
$ 
 
380,845.90 $ 
 
502,533.75 $ 
 
0.00 
 
$ 
 
9,845.70 $ 
 
11,851.68 $ 
 
0.00 
 
46128.60 
 
471685.94 $ 
 
0.00 
 
1299.60 
 
51383.25 $ 
 
0.00 
 
$ 
 
4261974.50 $ 
 
5501219.69 
 
$ 
 
11145.30 $ 
 
17 234.93 
 
$ 
 
143 765.10 $ 
 
1501161.54 $ 
 
0.00 
 
$ 
 
21531.70 $ 
 
14 408.16 $ 
 
0.00 
 
$ 
 
1111222.90 $ 
 
1541667.25 $ 
 
0.00 
 
$ 
 
321014.80 $ 
 
33 376.71 $ 
 
0.00 
 
$ 3,865,473.10 $ 4,477,770.16 $ 
 
0.00 
 
$ 
 
172,896.00 $ 
 
341,971.02 $ 
 
0.00 
 
$ 
 
17,407.80 $ 
 
37,460.92 $ 
 
33,602.20 
 
14 423.15 
 
0.00 19179.05 
 
$ 
 
51,010.00 $ 
 
51,ss4_01 s _ _ _ _19_,1_1_9.0..5... 
 
s 3,865,473.10 s 4,477,770.16 s _ _ _ _ _ _o._oo_ $ 223,906.00 $ 393,855.09 s _ _ _ _19_.1_1_9._05_ 
 
 37 - 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
YEAR ENDED JUNE 30, 1994 
 
SCHEDULE "11" 
 
BOARD MEMBER ADDRESS 
Mr. Ronald Smith, Chairman r) 
428 Grove Street Barnesville, Georgia 30204 
Mrs. Annie R. Bush r) 
P. 0. Box256 Barnesville, Georgia 30204 Mr. Horace Hightower (*) 111 B Street Barnesville, Georgia 30204 Dr. Lee T. Woodall (*) 412 Elm Street Barnesville, Georgia 30204 
Mrs. Patricia Wright r) 
793 Gordon Road Barnesville, Georgia 30204 
(*) Denotes Board Members Serving as of June 30, 1994 
 
COMPENSATION 
 
TRAVEL 
 
$ 
 
1,050.00 $ 
 
590.13 
 
950.00 
 
275.86 
 
1,000.00 
 
473.37 
 
850.00 
 
210.25 
 
850.00 
 
$ 
 
------ 4,700.00 $ 
 
1,549.61 
 
See notes to the general purpose financial statements. - 38 - 
 
 SECTION II COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Lamar County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perfonn the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
Compliance with laws, regulations, contracts, and grants applicable to Lamar County Board ofEducation is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we perfonned tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
The results ofour tests indicate that, with respect to the items tested, the Lamar County Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions. 
 
94CRL-10 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
RespectfullY. submitted, 
~ 
Claude L. Vickers State Auditor 
CLV:gp 94CRL-10 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Lamar County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Lamar County Board ofEducation's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994: 
 
JI) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Audit Follow-Up/Resolution 
 
(3) Cash Management 
 
(7) Administrative Requirements 
 
(4) Federal Financial Reports 
 
Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
94CRL-50 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not 
tested, nothing came to our attention that caused us to believe that the Lamar County Board ofEducation had 
not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~A.4L 
Claude L. Vickers State Auditor 
CLV:gp 94CRL-50 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Lamar County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various depart_ures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Lamar County Board ofEducation's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level of Effort, and/or Earmarking 
 
(6) .Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management of the Lamar County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
94CRL-80 
 
 We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Lamar County Board ofEducation's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
In our opinion, the Lamar County Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994. 
This report is intended for the information of management, the Federal cognizant audit agency and other 
Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a 
matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:gp 94CRL-80 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable-Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation 
and Superintendent and Members of the Lamar County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Lamar County Board ofEducation as ofand for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit ofthe fiscal year 1994 general purpose financial statements ofthe Lamar County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A128, "Audits ofState and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements goverrung: 
 
(I) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Lamar County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
94CRL-120 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Lamar County Board ofEducation had not complied, in all material respects, with those requirements. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:gp 94CRL-120 
 
Claude L. Vickers State Auditor 
 
 SECTION ill INTERNAL CONTROL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose :financial statements ofthe Lamar County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose :financial statements_ 
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and petform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
~. 
In planning and petforming our audit ofthe general purpose financial statements ofthe Lamar County Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure. 
The management ofthe Lamar County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not 
94ICL-3 
 
 be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories: 
 
(I) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement 
 
(6) Expenditures/Liabilities/ Disbursements 
(7) Employee Compensation 
(8) General Ledger 
(9) General Fixed Assets 
 
For all ofthe internal control categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. 
 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted 
in the following control category: 
 
General Fixed Assets 
 
A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
 
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness. 
 
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Lamar County Board ofEducation's financial statements and this report does not affect our report thereon dated March 9, 1995. 
 
94ICL-3 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
t r ~ ~ Respectfully submitted, 
Claude L. Vickers State Auditor 
CLV:gp 94ICL-3 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
March 9, 1995 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Lamar County Board ofEducation 
 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Lamar County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated March 9, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Lamar County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated March 9, 1995. 
 
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing 
 
Standards, issued by the Comptroller General of the United States; and the provisions of Office of 
 
Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those Standards 
 
and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about 
 
whether the general purpose financial statements are free of material misstatement and about whether the 
 
Lamar County Board ofEducation complied with laws and regulations, noncompliance with which would be 
 
material to a major Federal financial assistance program. 
 
 
 
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration ofinternal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated March 9, 1995. 
 
94ICL-6 
 
 The management ofthe Lamar County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. 
 
For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(I) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Audit Follow-Up/Resolution (7) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding ofthe design 
 
of relevant policies and procedures and determined whether they have been placed in operation, and we 
 
assessed control risk. 
 
, 
 
During the year ended June 30, 1994, the Lamar County Board ofEducation expended 69% of its total Federal financial assistance under major Federal financial assistance programs. 
 
We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements, as described above that are applicable to each of the Board's major Federal financial assistance programs, which 
 
94ICL-6 
 
 are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: 
Cash Management 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
 Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe the reportable condition described above is not a material weakness. 
This report is intended for the information of management, the Federal cognizant audit agency and other 
Federal granter agencies and should not be used for any other purpose. This restriction is not intended to limit 
the distribution ofthis report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:gp 94ICL-6 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1994 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $7,246.60 Audit Control Number 6851-93-02 
The audit report for the year ended June 30, 1993, stated that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment - Cost of Instruction -Program purposes resulting in an underexpenditure of $7,246.60 for the minimum required allotment of $21,348.60. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this expenditure as required. These funds should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition -Material Weakness Audit Control Number 6851-93-01 
The audit report for the year ended June 30, 1993, noted that the Board had chosen not to maintain a systemwide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements ofthe Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1994 
CURRENT YEAR 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $19,179.05 Audit Control Number 6851-94-01 
For the year under review, the Board reported to the Georgia Department ofEducation on DE form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $37,460.92 for the Staff Development - Cost ofInstruction Program. A review ofthe underlying source documentation for the Quality Basic Education (QBE) program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for StaffDevelopment Cost ofInstruction Program purposes resulting in an underexpenditure of $19,179.05 for the minimum required allotment of $33,602.60 for the StaffDevelopment - Professional Development Stipends Program. 
This questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation ofOfficial Code of Georgia 20-2-182. These funds should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. 
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Audit Control Number 6851-94-02 
A review of cash management procedures for the Elementary and Secondary Education Act - Chapter 1 Education ofDeprived Children Program (CFDA 84.010) disclosed that cash draws utilizing DE form 0147, "Quarterly Report ofExpenditures and Estimated Requirement for Grant Funds", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1994, the program had excessive ending monthly cash balances in four months. The excessive cash balances are a result of management's failure to adequately forecast the cash needs of this program. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. 
 
 LAMAR COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1994 
CURRENT YEAR 
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6851-94-03 
The Board failed to submit a copy ofthe 1993 audit report within the required 30 days upon receipt of report to the Griffin Regional Educational Service Agency from whom the Board received Job Training Partnership Act (CFDA 17.250) funds. Paragraph 13f ofOMB Circular A-128 requires that the recipients of Federal financial assistance submit copies of single audit reports to those agencies providing Federal financial assistance. Procedures should be implemented to ensure that reports are submitted to grantor agencies in accordance with audit distribution requirements. 
Note: The Lamar County Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.