GA ,11.200 ,Rl [_;)_{;, Gi7 1 r,q3 .q<} STATE OF GEORGIA DEPARTMENT OF AUDITS 254 WASHINGTON STREET ATLANTA, GEORGIA 30334 AUDIT REPORT GRADY COUNTY BOARD OF EDUCATION CAIRO, GEORGIA YEAR ENDED JUNE 30, I994 GRADY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - ~ SECTION! FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE EXHIBITS GENERAL PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS - OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES 3 B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS 4 C COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ACTUAL AND BUDGET GOVERNMENTAL FUND TYPES 6 D COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND 7 E COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND 8 F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 9 ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND G COMBINING BALANCE SHEET 20 H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 22 CAPITAL PROJECTS FUND I COMBINING BALANCE SHEET 24 J COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 26 FIDUCIARY FUND TYPES K COMBINING BALANCE SHEET 28 L COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES EXPENDABLE TRUST FUNDS 30 GRADY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION! FINANCIAL ADDITIONAL FINANCIAL INFORMATION SCHEDULES I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 32 2 ANALYSIS OF CASH AND CASH EQUIVALENTS 34 3 ACCOUNTS RECEIVABLE 35 SCHEDULE OF REVENUE 4 STATE FUNDS 36 5 LOCAL AND OTHER FUNDS 37 SCHEDULE OF EXPENDITURES BY OBJECT 6 GOVERNMENTAL FUND TYPES 38 7 LOTTERY PROGRAMS 39 8 FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS 40 ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 9 OVERALL 41 10 BY PROGRAM 42 11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 44 SECTION II COMPLIANCE COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS GRADY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS . SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SCHEDULE OF PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SECTION I FINANCIAL CLAUDE L. VICKERS STATE AUDITOR (404) 6562174 DEPARTMENT OF AUDITS 254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 June 27, 1995 Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation and Superintendent and Members of the Grady County Board ofEducation INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE Ladies and Gentlemen: We have audited the general purpose financial statements (Exhibits A through F) of the Grady County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A- I28, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1994, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 94ARL-13 As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: * The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. * School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. * The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. In our opinion, except for the effects ofsuch adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Grady County Board of Education as of June 30, 1994, and the results ofits operations and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with generally accepted accounting principles. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Grady County Board of Education taken as a whole. The combining statements (Exhibits G through L) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Grady County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 94ARL-13 A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. Respectfully submitted, ~~ Claude L. Vickers State Auditor CLV:gp 94ARL-13 GRADY COUNTY BOARD OF EDUCATION - 1- GRADY COUNTY BOARD OF !;;DUCATI~ COMBIN!;D BALANCE SHEET ~L FUND TYP~S JUNE 30 1994 EXHIBIT"A" ASSETS Cash and Cash EquMllents Accounts Receivable Prepaid Hems Inventories Food Donated Commodities Purchased Food Total Assets GOVERNMENTAL FUND TYPES SPECIAL CAPITAL GENERAL REVENUE PROJECTS FUND FUND FUND FIDUCIARY FUND TYPES TRUST FUNDS TOTALS ~morandum On!:t} JUNE 30 1994 JUNE30 1993 1,653,154.58 $ 624,333.90 $ 834,298.19 $ 63,359.68 $ 3,175,146.35 $ 2,819,971.66 121,131.04 250,002.76 371,133.80 379,649.51 80,030.75 80,030.75 80,530.50 21,774.42 9 071.64 21,774.42 9071.64 35,591.89 5 860.46 $ 1,854,316.37 $ 905,182.72 $ 834 298.19 $ 63 359.68 $ 3 657 156.96 $ 3 321 604.02 LlABIUTll;;S ANQ FUND EQUITY LIABILITIES Accounts Payable sa1a- Payable Expired Grant Balances Payable Contracts Payable Reta;nages Payable Deferred Revenue 45,941.79 $ Total Liabilities -FUNQEQUITY Fund Balances For Continuation of Federal Programs For Endowment Corpus For Expired Grant Balances/Questioned Cool,; For Inventories Food Donated Commodities P u - Food For Capital Outlay Pr0j8Cls 45,941.79 $ 27,448.87 Unreserved Designated for Textbook Purchases Designated for Carpet Replacement Undesignated 27,448.87 $ 1 780925.71 Total Fund Equity $ 1 808 374.58 $ 109,906.50 208,941.19 65,148.27 $ 12 331.37 396 327.33 $ so,289.n so,289.n 25,680.95 21,774.42 9,071.64 $ 643 995.14 56,527.01 $ 643,995.14 $ 452 328.38 130 013.33 508 855.39 $ 774 008.47 $ 155,848.29 $ 208,941.19 65,148.27 so,289.n 12 331.37 502 558.84 $ 67,601.34 210,534.19 653.91 1,350.48 23,025.54 303165.46 $ 7,500.00 25,680.95 $ 7,500.00 27,448.87 10,989.41 7,500.00 10,229.07 21,774.42 9,071.64 643995.14 35,591.89 5,860.46 53 320.96 7,500.00 $ 735,471.02 $ 123,491.79 55859.68 2 419127.10 5,324.20 22,942.48 2 866 680.09 63359.68 $ 3154 598.12 $ 3 018438.56 Total Liabilities and Fund Equity $ 1854316.37 $ 905,1s2.n s 834,298.19 $ 63,359.68 $ 3,657 156.96 $ 3 321 604.02 The notes to the general purpose financial statements are an integral part of this statement. -3- GRADY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 1994 RElo'.'.ENUES State Funds Federal Funds Local and Other Funds Total Revenues EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Community Service Operations Food Services Operation Other Operations of Non-Instructional Services Capital Outlay Total Expenditures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES {USES) Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1 Food Inventory - Net Change in Period Donated Commodities Purchased Food GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND $ 12,446,071.70 $ 83,288.53 3 571,376.10 631,534.20 $ 2,699,919.01 311 059.61 $ 16,100,736.33 $ 3,642,512.82 $ 343,606.86 343 606.86 $ 10,035,813.97 $ 1,757,679.19 418,922.20 593,599.25 584,200.03 150,431.65 949,140.08 103,221.46 1,414,470.14 650,710.27 82,048.37 248.66 19,015.81 220,911.78 33,398.52 61,969.87 94,381.57 1,966.99 60,876.12 39,777.81 16,781.74 26,833.39 0.00 85,170.23 104,393.81 1,291,500.90 $ 1,184,713.17 $ 15,256 132.19 $ 3,541 331.62 $ 1,184,713.17 $ 844604.14 $ 101 181.20 $ -841 106.31 $ $ -588,825.61 $ -588,825.61 $ 0.06 $ 588,825.55 0.06 $ 588,825.55 $ 255,TT8.53 $ 1,552,596.05 101,181.26 $ -252,280.76 418,280.42 1,026,289.23 -13,817.47 3,211.18 FUND BALANCE JUNE 30 $ 1,808,374.58 $ The notes to the general purpose financial statements are an integral part of this statement. -4- 508,855.39 $ TT4,008.47 EXHIBIT"B" TOTAL FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS TOTALS (Memorandum Onll) YEAR ENDED JUNE 30 1994 JUNE 30 1993 $ 13,421,212.76 2,783,207.54 3,882,435.71 $ $ 20 086,856.01 $ $ 49 278.87 13,421,212.76 $ 2,783,207.54 3 931,714.58 12,613,987.22 2,700,097.50 3 574 925.98 49 278.87 $ 20,136134.88 $ 18 889 010.70 $ 11,793,493.16 480,892.07 687,980.82 586,167.02 211,307.77 988,917.89 103,221.46 1,431,251.88 677,543.66 82,048.37 85,418.89 104,393.81 1,310,516.71 220,911.78 $ 1218111.69 $ 19,982,176.98 $ $ 104,679.03 $ $ 11,793,493.16 $ 10,754,335.55 6,905.10 480,892.07 687,980.82 586,167.02 211,307.77 988,917.89 103,221.46 1,431,251.88 677,543.66 82,048.37 85,418.89 104,393.81 1,310,516.71 227,816.88 1,218,111.69 434,869.43 454,627.36 561,800.06 234,680.75 1,117,383.26 115,116.08 1,314,382.97 689,637.24 182,587.50 44,754.51 1,229,085.73 218,537.46 946,222.74 6905.10 $ 19,989,082.08 $ 18,298,020.64 42 373.77 $ 147 052.80 $ 590 990.06 $ 588,825.61 -588,825.61 $ 0.00 $ 104,679.03 $ 2,997,165.70 -13,817.47 3,211.18 $ 588,825.61 $ 1,008,206.39 -588,825.61 -1,008,206.39 $ 0.00 $ 0.00 42,373.77 $ 13,102.44 147,052.80 $ 3,010,268.14 590,990.06 2,428,652.36 -13,817.47 3211.18 -2,761.40 -6,612.88 $ 3 091,238.44 $ 55,476.21 $ 3,146,714.65 $ 3,010,268.14 -5- ~RADY ~QUNTY aQARD OF EQYQATIQN Q.QMelNEQ STATEMENT QF REVEN~JE EXPl;NDITURES ANQ Q!jAt:,QE IN FYNQ BALANC~ A~T!.!AI ANl:l 6!.!!:l!.ET GQVERNMENTAL Ell~!) TYPES YEAR ENDED JUNE 30 1994 EXHIBIT"C- ~ State Funds Federal Funds Local and Other Funds Total Revenues EXPENtllTURE Cun.nt Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Centnll Support Setvices other Support Setvices Community Service Operations Food Services Operation Other Operations of Non-Instructional Services Capital Outlay Total Expend~ures Excess of Revenues over (under) Expenddures OTHER FINANCING !lQ!,!RCli;S (USES) Other Souroas Other Uses Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses FUND ML.eNQ~ JYLY 1 1993 FOOQ INVENTORY - NET C~ANGE IN PERIOD Donated Commodit.a$ Purchased Food ACTUAL PER EXHIBIT"B" ADJUSTMENTS ACTUAL PER BUOGET BASIS BUOGET VARIANCE FAVORABLE (UNFAVORABLE) 13,421,212.76 $ 2,783,207.54 3,882,435.71 20,086,856.01 $ 0.00 $ 13,421,212.76 $ 12,507,124.05 $ 2,783,207.54 2,348,587.96 3,882,435.71 3,721,729.99 0.00 $ 20,086,856.01 $ 18,5TT,442.00 $ 914,088.71 434,619.58 160,705.72 1,509,414.01 $ 11,793,493.16 $ 480,892.07 687,980.82 586,167.02 211,307.n 988,917.89 103,221.46 1,431,251.88 STT,543.66 82,048.37 85,418.89 104,393.81 1,310,516.71 220,911.78 1,218,111.69 $ 19,982,176.98 $ 104,679.03 $ 0.00 $ 11,793,493.16 $ 11,287,845.53 $ 480,892.07 687,980.82 586,167.02 211,307.TT 988,917.89 103,221.46 1,431,251.88 STT,543.66 82.\)48.37 85,418.89 104,393.81 1,310,516.71 467,576.88 556,030.93 585,374.32 251,929.16 1,175,815.60 104,670.10 1,344,480.34 706,406.58 90,124.79 82,067.00 1,020,439.90 220,911.78 1,218,111.69 230,845.87 34,158.07 0.00 $ 19,982,176.98 $ 17,937,765.07 $ 0.00 $ 104,679.03 $ 639,676.93 $ -505,647.63 -13,315.19 -131,949.89 -792.70 40,621.39 186,897.71 1,448.64 .as,n1.54 28,862.92 8,076.42 -3,351.89 -104,393.81 -290,076.81 9,934.09 -1, 183,953.62 -2,044,411.91 -534,997.90 588,825.61 $ -588.825.61 0.00 $ 0.00 $ 0.00 $ 588,825.61 $ -588,825.61 0.00 $ 500,000.00 $ -500,000.00 0.00 $ 88,825.61 -86,825.61 0.00 $ 104,679.03 $ 2,997,165.70 0.00 $ 104,679.03 $ 639,676.93 $ -<11,452.35 2,955,713.35 2,962,440.01 -534,997.90 -6,726.66 -13,817.47 13,817.47 0.00 0.00 3,211.18 -3,211.18 0.00 0.00 FUN!) l!e,LANQe JUNE 30 1994 3,091,238.44 $ -30,846.06 $ 3,060,392.38 $ 3,602,116.94 $ -541,724.56 The notes to the general purpose financial statements are an integral part of this statement. .5. GRADY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENSES AND CHANGES IN FUND BALANCES FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1994 EXHIBIT "D" OPERATING REVENUE None Recorded OPERATING EXPENSES Current Central Support Services Operating Income (Loss) NONOPERATING REVENUES Interest Earned Total Income (Loss) FUND BALANCE JULY 1 ENDOWMENT FUND MILDRED PELHAM SCHOLARSHIP FUND TOTALS (Memorandum Only) YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 $ 0.00 $ _ _ _ _0_.-'-00-'-$ _ _ _ _0-'-'.-'-00_ $ 500.00 $ 500.00 $ 500.00 $ -500.00 $ -500.00 $ -500.00 213.05 213.05 251.66 $ -286.95 $ -286.95 $ -248.34 8,170.42 8,170.42 8,418.76 FUND BALANCE JUNE 30 $ 7,883.47 $ 7,883.47 $ 8,170.42 The notes to the general purpose financial statements are an integral part of this statement. -7- GRADY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDARI F TRUST FUND YEAR ENDFD JUNE 30 1994 EXHIBIT"E" Cash Flows from Operating Activities: Cash Paid for Scholarships Net Cash Provided (Used) by Operating Activities Cash Flows from Investing Activities: Interest Received on Investments Net Cash Provided by Investment Activities Net Increase (Decrease) in Cash Cash and Cash Equivalents - July 1 ENDOWMENT FUND MILDRED PELHAM SCHOLARSHIP FUND TOTALS (Memorandum Onlx) YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 $ -500.00 $ -500.00 $ -500.00 $ -500.00 $ -500.00 $ -500.00 $ 213.05 $ 213.05 $ 251.66 $ 213.05 $ 213.05 $ 251.66 $ -286.95 $ -286.95 $ -248.34 $ 8,170.42 $ 8,170.42 $ 8,418.76 Cash and Cash Equivalents - June 30 $ 7,883.47 $ 7,883.47 $ 8,170.42 The notes to the general purpose financial statements are an integral part of this statement. -,8 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE30 1994 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The Grady County Board of Education (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. The more significant of the Board's accounting policies are described below. REPORTING ENTITY In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Grady County Board of Education. Based upon the application of the above criteria, the Grady County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Grady County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. FUND ACCOUNTING The Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. - 9- GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: GENERAL FUND- the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education. SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. FIDUCIARY FUND TYPES - the trust funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include: NONEXPENDABLETRUSTFUND Mildred Pelham Scholarship Fund - the fund used to account for an endowment of which the corpus is to be invested and preserved intact with the resultant income to be used to provide college scholarships. EXPENDABLETRUSTFUNDS Chuck Huey Scholarship Fund - the fund used to account for the principal and earnings which may be expended to provide college scholarships. - 10 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Kendridge Fund - the fund used to account for the principal and earnings which may be expended to provide drug education programs. Martin Lincoln Beller Trust Fund - the fund used to account for the principal and earnings which may be expended to provide deserving and/or needy children assistance in treatment of eye diseases and blindness. Wal-Mart Environmental Fund - the fund used to account for the principal and earnings which nay be expended to provide environmental beautification and field trips. Wight Nurseries Scholarship Fund - the fund used to account for the principal and earnings which may be expended to provide scholarships to graduating seniors. BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which: Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. Expenditures are generally recognized when the related fund liability is incurred. - 11 - GRADY COUNTY BOARD OF EDUCATION EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE30 1994 Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August I993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion ofthe compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis ofaccounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. BUDGET The Grady County Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance. CASH AND CASH EQUIVALENTS COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including savings and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured - 12 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE1\1ENTS JUNE30 1994 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. RECEIVABLES Receivables consist ofgrant reimbursements due from Federal, State or other granters for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. PROPERTY TAXES The Grady County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on September 21, 1993 (levy date). Taxes were due on December 21, 1993. The lien date for property taxes was January I, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Grady County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board. The tax millage rate levied for the 1993 tax year (calendar year) for the Grady County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value): School Operations 11.5. mills INVENTORIES FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. PREPAID ITEMS Payments made to vendors for services that will benefit periods subsequent to June 30, 1994, are recorded as prepaid items. - 13 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES INTERFUND TRANSACTIONS The Board has the following types ofinterfund transactions: Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. Operating transfers are recorded for all interfund transactions other than reimbursements. MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. DEFICIT FUND BALANCE The fund reporting a deficit fund balance position at June 30, 1994, which is not readily apparent on the general purpose financial statements is as follows: Fund Type/Fund Name Deficit Balance Special Revenue Fund Child Care School Age Program Note 2: DEPOSITS COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount ofnot less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. Acceptable security for deposits consists of any one of or any combination of the following: - 14 - GRADY COUNTY BOARD OF EDUCATION EXIDBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note 2: DEPOSITS ( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, (2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, (3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, (4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia, (5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, (6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and (7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $5,933,134.98. The amounts of the total bank balances are classified into three categories of credit risk: Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) The Board's deposits are classified by risk category at June 30, 1994, as follows: - 15 - GRADY COUNTY BOARD OF EDUCATION EXIDBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note 2: DEPOSITS Risk Category Bank Balance 1 $ 225,587.63 2 0.00 3 5 707 547.35 Total $593313498 Note 3: NON-MONETARY TRANSACTIONS The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories Note 4: RISK MANAGEMENT The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of$5,920.00 was paid in claims. Note 5: OPERATING LEASES Grady County Board of Education has entered into various leases as lessee for copiers. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 1994, amounted to $85,361.36. Future minimum lease payments for these leases are as follows: Year Ending Amount 1995 1996 $ 82,308.08 16 238.55 Total $ 98 546 63 Note 6: SIGNIFICANT COMMITMENTS At June 30, 1994, the Board had encumbrances in the amount of$21,448.06 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount of $20,923.22. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows: - 16 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE30 1994 Note 6: SIGNIFICANT COMMITMENTS Algebra Classrooms Computers in Classroom Distant Learning Media Center and Library Equipment $ 2,216.09 1,484.26 6,375.76 11 371.95 $ 2144806 The amounts described in this note are not reflected in the general purpose financial statements. Note 7: CONTINGENT LIABILITIES Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. Note 8: RETIREMENT PLANS TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after IO years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of IO years of service) and compensation up to the time of disability or death. - 17 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE30 1994 Note 8: RETIREMENT PLANS Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $10,857,808.08; total payroll was $12,566,912.96. TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%. Total contributions made during fiscal year 1994 amounted to $1,933,832.14, of which $1,282,363.23 was made by the Board and $651,468.91 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) ofcovered payroll. TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. Total unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows: Total pension benefit obligation $13,912,014,000.00 Net assets available for benefits, at cost 12 821 722 000.00 Unfunded pension benefit obligation $ J 090 292 000 00 The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements ofassets and pension benefit obligation for individual employers. Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $1,282,363.23 was actuarially determined and represented .246% of total contributions made by all participating employers. - 18 - GRADY COUNTY BOARD OF EDUCATION EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30 1994 Note 8: RETIREMENT PLANS Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia. PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. There were 115 employees covered under PSERS for the year ended June 30, 1994. PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board ofTrustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $3,920.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. Note 9: SURETY BONDS The School Superintendent, Mr. Larry Lovett Rawlins, is bonded in the amount of $15,000.00 with the Continental Insurance Company, Farmington, Connecticut, their Bond No. 1310520, on which premium is paid through December 31, 1996. - 19 - GRAQY CQUNTY RQABQ QF EPLICATIQN COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994 Cash and Cash Equivalents Accounts Receivable Food Donated Commodities Purchased Food ELEMENTARY AND SECONDARY SCHOOL FOOD SERVICES FUND STATE PRESCHOOL HANDICAPPED PROGRAM LOTTERY PROGRAMS EDUCATION OF CHILDREN IN STATE SCHOOLS CHAPTER1 EDUCATION OF DEPRIVED CHILDREN MIGRANT PROGRAM 530,196.03 $ 3,564.42 $ 109,n3.75 $ 136.76 $ 18,630.25 40,926.08 598.99 120,409.00 $ 19,097.69 21,TT4.42 9,071.84 Total Assets $ 601,968.17 $ 3,564.42 $ 110,322.74 $ _ _ _ _ _136....._.7_6_ $ 139.039.25 $ ~ LlABlLmes AND FLJNP EQUITY ~ Cash Overdraft Accounts Payable Salaries Payabk, Exp;red Gnint Balanceo Payable Deferred Revenue Total Liabilities FUNPEQUITY Fund Balanceo Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Pun:hased Food Unreserved Deficit Undesignaled Total Fund Equity 28,241.08 $ 63,806.52 ---- 92,047.60 $ 3,564.42 $ 37,251.95 $ 60,739.42 12,331.37 3,564.42 $ 110,322.74 $ 136.75 $ 0.01 136.76 $ 28,153.85 109,753.32 1,132.08 15,886.94 639.04 1,765.74 805.97 ---- 139,039.25 $ 19,097.69 25,680.95 21,774.42 9,071.84 56,527.01 453,393.56 $ _ ____,0c,.OOcc.$ _ _ _0"'.00"'-$----=0=.00"-$----'0"'.00"'-$______MQ_ 509,920.57 $ _ ____,o=.00=$ _ _ _0"'.oo= s _ _ ____,o=.oo=s _ _ __,o=.00=$ _ _ _0~.oo= Total Liabilities and Fund Equity $ 601,968.17 $ 3,564.42 $ 110,322.74 s _ _ _ _1_3_6_.1_6__ $ 139.039.25 $ 19,097.69 See notes to the general purpose financial statements. EXHIBIT"G EDUCATION ACT CHAPTER2 BLOCK GRANT FLOW THROUGH TITLEIIEISENHOWER MATHEMATICS ANO SCIENCE EDUCATION SENIOR eot.M.INITY SERVICES EMPLOYMENT PROGRAM TITLEV INOMDUALS WITH DISABILITIES EDUCATION ACT TITLE Vl, B FLOW PRESCHOOL THROUGH PROGRAM CHILDCARE SCHOOL AGE PROGRAM TOTALS JUNE 30, 1994 JUNE 30, 1993 25.9' S 16.63 14,264.86 $ 5,617.81 682, 176.45 $ 468,825.32 50,600.00 18,371.00 250,002.76 226,906.42 21,774.42 9,071.64 35,591.89 5,860.46 25.9' S 16.63 S 50,600.00 S 14,264.86 $ 5,617.81 $ 18,371.00 $ 963,025.27 S 737,184.09 25.9' S 25... $ 16.63 26,388.82 3,906.98 S 20,291.07 14.13 3,925.57 $ 10,116.60 222.69 16.63 $ 50.600.00 $ 14,264.86 $ 814.90 2,568.9' 2,233.97 5,617.81 $ 15,566.79 $ 3,230.39 639.00 19.436.18 $ 57,842.55 $ 109,906.50 208,9'1.19 65,146.27 12,331.37 454,169.88 $ 40,114.23 67,601.34 210,534.19 653.91 318,903.67 0.00 S 0.00 S 25.9' $ 0.00 $ 0.00 S 0.00 $ 0.00 $ 0.00 $ 0.00 $ 25,680.95 $ 10,989.41 0.00 0.00 $ -1,065.18 -1,065.18 $ 21,774.42 9,071.64 56,527.01 $ -1,065.18 453,393.56 508,855.39 $ 35,591.89 5,860.46 52,441.76 365,838.66 418,280.42 16.63 $ 50,600.00 $ 14,264.86 $ 5,617.81 $ 18,371.00 $ 963,025.27 $ 737,184.09 -21- GRAQY COUNTY BOARD OF EPlJCATIQN COMBINING STATEMENT OF RF\/ENUES fXPfNQITURE:S ANP CHANGES IN FUND BALANCfS SPECIAL RE\{ENUE FUND Yl;AR; ENPEP JUNE 30 1994 ~ State Funds Federal Funds Local and other Funds Total Revenues EXPENDITURES Current Instruction Support Services PupVSeMces lmprcwement of Instructional Services Educational Media SeNice6 General Administration Schoo.I Administralton Maintenance and Operation of Piant Student Transportation Services Central Support Services Other Support Services Community Service Operations Food Services Operation Total Expenditures Excess of Revenues over (under) Expenditures QTHE8 FINANCING SQURCES OpHoting Transl.,. In EXC88$ of Revenues and Other Financing Sources over (under) Expencfllures FUNQ BAI ANCE JULY 1 Food Inventory- Net Change in Period Donated Commodities Purchased Food ELEMENTARY ANO SECONDARY SCHOOL FOOD SERVICES FUND STATE PRESCHOOL HANDICAPPED PROGRAM LOTTERY PROGRAMS EDUCATION OF CHILDREN IN STATE SCHOOLS CHAPTER1 EDUCATION OF DEPRIVED CHILDREN MIGRANT PROGRAM 89,028.00 $ 1,043,924.20 274,025.36 s 1,406,9n.ss 45,498.00 $ 497,008.20 $ 4,247.99 $ 1,015,298.80 $ 54,820.63 45,498.00 $ 497,008.20 s _ ___;4=:Zcc47c:.99:=-$ 1,015;298.80 $ 54,820.63 1,291,092.73 1,291,092.73 $ 115,884.83 $ 45,498.00 $ 386,741.85 $ 4,247.99 $ 849,633.47 $ 53,912.83 52,947.87 2,644.35 39,777.81 14,606.40 127.51 1,737.00 10,234.91 1,966.99 59,524.04 847.00 15,074.05 987.34 93.80 85,076.63 s_ _ 45,498.00 $ 497,00820 ~=:Z~47~.99~$ 339.36 1,024,433.45 $ 54,900.17 0.00 $ 0.00 $ 0.00 $ -9,134.85 $ .79.54 115,884.83 $ 404,642.03 -13,817.47 3,211.18 0.00 $ 0.00 0.00 $ 0.00 0.00 $ 0.00 -9,134.85 $ 9,134.85 -79.54 79.54 FUND BAI ANCF JUNE 30 509,920.s1 s_ _.....ao0..0.. s ~ s_ _ _ _ _o_.00_s _ _ _ _o_._00_ s ~ See notes to the general purpose financial statements. -22- EXHIBIT"H" EDUCATION ACT CHAPTER2 BLOCK GRANT FLOW THROUGH TITLE 11EISENHOWER MATHEMATICS AND SCIENCE EDUCATION SENIOR COM\1UNITY SERVICES EMPLOYMENT PROGRAM TITLEV INDMDUALS WITH DISABILITIES EDUCATION ACT TITLE VI, B FLOW PRESCHOOL THROUGH PROGRAM CHILDCARE SCHOOL AGE PROGRAM TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 32,858.00 S 32,858.00 S 17,507.00 $ 272,642.87 $ 157,565.31 $ 17,507.00 $ 272,642.87 $ 157,565.31 S 39,184.03 $ 39,184.03 S 61,870.38 37,034.25 631,534.20 $ 2,699,919.01 311,059.61 116,572.00 2,693,911.76 307,040.52 98,904.63 S 3,642,512.82 $ 3, 117 524.28 32,858.00 S 32,858.00 S 0.00 $ 17,507.00 S 224,287.15 $ 47,511.72 844.00 111,622.47 $ 7,285.00 26,199.03 508.08 341.00 11,609.73 17,507.00 S 0.00 S 272,642.87 S 0.00 S 157,565.31 $ 0.00 S 31,370.43 1,757,679.19 S 1,328,498.48 7,791.56 22.10 104,393.81 61,969.87 94,381.57 1,966.99 60,876.12 39,777.81 16,781.74 26,833.39 0.00 85,170.23 104,393.81 1,291,500.90 12,711.20 103,797.63 37,613.07 87,003.99 2,298.40 18,085.69 108,463.58 ~.754.51 1,211,210.27 39,184.09 $ 104.393.81 $ 3,541,331.62 $ 2,954,436.82 --0.06 S -5,489.18 $ 101,181.20 $ 163,087.46 0.00 S 0.00 0.00 $ 0.00 0.00 S 0.00 0.00 S 0.00 0.06 0.06 0.00 S 0.00 -5,489.18 $ 4,424.00 101,181.26 $ 163,087.46 418,280.42 264,567.24 -13,817.47 3,211.18 -2,761.40 -6,612.88 0.00 $ 0.00 S 0.00 S 0.00 S 0.00 S -1,065.18 S 508,855.39 S 418.280.42 -23- GRADY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994 ASSETS Cash and Cash Equivalents Accounts Receivable REGULAR GEORGIA STATE PROJECT PROJECT 885-665-033 93/925-665-047 $ 398,531.30 $ 29,827.84 $ 0.00 Total Assets $ 398,531.30 $ 29,827.84 $ 0.00 LIABILITIES AND FUND EQUITY LIABILITIES Contracts Payable Retainages Payable Total Liabilities FUND EQUITY Fund Balances Reserved For Capital Outlay Projects Unreserved Designated for Carpet Replacement Undesignated Total Fund Equity Total Liabilities and Fund Equity $ 60,289.72 $ 60,289.72 $ 208,228.25 $ 29,827.84 130,013.33 $ 0.00 $ 338,241.58 $ 29,827.84 $ 0.00 $ 398,531.30 $ 291827.84 $ 0.00 See notes to the general purpose financial statements. -24- EXHIBIT"!" FINANCING AND INVESTMENT COMMISSION . PROJECT PROJECT PROJECT 93/92S-665-048 93/92S.S65-049 95/94S-665-027 TOTALS JUNE 30, 1994 JUNE 30, 1993 $ 25,362.84 $ 373.96 $ 380,202.25 $ 834,298.19 $ 998,821.11 51,844.14 $ 25,362.84 $ 373.96 $ 380,202.25 $ 834,298.19 $ 1,050,665.25 $ 60,289.72 $ 1,350.48 23,025.54 $ 60,289.72 $ _ _:,24.:.c,3::.:7..::;6:.,:.0:.2 $ 25,362.84 $ $ 25,362.84 $ 373.96 $ 373.96 $ 380,202.25 $ 380,202.25 $ 643,995.14 $ 53,320.96 130,013.33 22,942.48 950,025.79 774,008.47 $ 1,026,289.23 $ 25,362.84 $ 373.96 $ 380,202.25 $ 834,298.19 $ 1,050,665.25 -25- GRADY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994 REVENUES State Funds EXPENDITURES Capital Outlay Building and Building Improvements Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES /USES} Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1 Residual Equity Transfer REGULAR GEORGIA STATE PROJECT PROJECT 88S-665-033 93/925-665-047 $ 0.00 $ 0.00 $ _ __,1c,:,3:.:0;:.8:.:.94.:... $ 673,641.42 $ $ -673,641.42 $ 0.00 $ 0.00 $ 23.08 1,285.86 $ 590,518.81 -626.76 $ 589,892.05 $ -1,285.86 $ -1,285.86 $ -83,749.37 $ 0.00 $ 0.00 972,968.27 29,827.84 0.00 -550,977 .32 FUND BALANCE JUNE 30 $ 338,241.58 $ 29,827.84 $ 0.00 See notes to the general purpose financial statements. -26- EXHIBIT"J" FINANCING AND INVESTMENT COMMISSION PROJECT PROJECT PROJECT 93/92S-665-048 93/92S-665-049 95/94S-665-027 TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 $ 2,529.92 $ 0.00 $ 339,768.00 $ 343,606.86 $ ___49~,4_9_5_.34_ $ 252.80 $ $ 2,277.12 $ 252.80 $ 510,543.07 $ 1,184,713.17 $ -252.80 $ -170,775.07 $ -841,106.31 $ 914,597.20 -865, 101.86 $ $ -407.40 $ -407.40 $ $ 1,869.72 $ 23,493.12 626.76 626.76 $ 591,145.57 $ 1,008,206.39 -2,320.02 $ 588,825.55 $ 1,008,206.39 373.96 $ -170,775.07 $ -252,280.76 $ 0.00 0.00 1,026,289.23 550,977.32 0.00 143,104.53 883,184.70 $ 25,362.84 $ 373.96 $ 380,202.25 $ 774,008.47 $ 1,026,289.23 -27- GRADY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30 1994 Cash and Cash Equivalents NONEXPENDABLE TRUST FUND MILDRED PELHAM SCHOLARSHIP FUND CHUCK HUEY SCHOLARSHIP FUND KENDRIDGE FUND $ 7 883.47 $ 3 060.20 $ 6106.55 FUND EQUITY Fund Balances Reserved For Endowment Corpus Unreserved Undesignated $ 7,500.00 383.47 $ 3,060.20 $ 6,106.55 Total Fund Equity $ 7 883.47 $ 3,060.20 $ 6,106.55 See notes to the general purpose financial statements. -28- EXHIBIT"K" EXPENDABLE TRUST FUNDS MARTIN LINCOLN BELLER WAL-MART TRUST ENVIRONMENTAL FUND FUND WIGHT NURSERIES SCHOLARSHIP FUND TOTALS JUNE 30, 1994 JUNE 30, 1993 $ 45140.34 $ 67.76 $ 1101.36 $ 63,359.68 $ ====2=1=,2=7=2=.8=6 $ 45,140.34 $ $ 45140.34 $ $ 67.76 $ _ _-'1'-'-.1'--'0-'-1c.c.36~ 7,500.00 $ 55,859.68 7,500.00 13,772.86 67.76 $ 1101.36 $ 63,359.68 $ ====2=1=.2=7=2=.8=6 -29- GRADY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 1994 CHUCK HUEY SCHOLARSHIP FUND ENDOWMENT REVENUES WAL-MART KENDRIDGE ENVIRONMENTAL FUND FUND REVENUES Local and Other Funds $ 85.04 $ 4,000.00 $ _ _ _ _~0-~00~ EXPENDITURES Current Other Operations of Non-Instructional Services $ 1,000.00 $ 3,893.45 $ 0.00 Excess of Revenues over (under) Expenditures $ -914.96 $ 106.55 $ 0.00 FUND BALANCE JULY 1 3,975.16 6,000.00 67.76 FUND BALANCE JUNE 30 $ 3,060.20 $ 6106.55 $ 67.76 See notes to the general purpose financial statements. -30 - EXHIBIT"L" MARTIN LINCOLN BELLER TRUST FUND WIGHT NURSERIES SCHOLARSHIP FUND TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993 $ 45,151.99 $ 41.84 $ 49,278.87 $ _ _...c9cc,1c.c7..c.3.;.c.6.c.9 $ 11.65 $ 2,000.00 $ s_ _ 6,9os.1 o ...c3c.c,oc..co...c.occ.o.c..o $ 45,140.34 $ -1,958.16 $ 42,373.77 $ 6,173.69 0.00 3,059.52 13,102.44 6,928.75 $ 45140.34 $ 1101.36 $ 55,476.21 $ 13,102.44 -31 - GBt,QY ~\!!:!I'.( ~!lQ Qf ~Ql&A]]ON CH~QULE OE F~D~BAL FINAN!;;IAL l\l!S!STANC~ YEAR NQEQ JUNE :30 1994 SCHEDULE 1 FUNDING AGENCY PROGRAM/GRANT Agriculture, U.S. Department of Direct Summer Food Service Program for Children 1993 Regular 1994 Regular Through ~ i a Department of Education Food and Nutrition Program Child and Adult Care Food Program 1994 Contract Food Services School Breakfast Program 1993 Grant 1994Grant National School Lunch Program 1993Grant 1994 Grant Food Distribution Program (1) CFDA ~ AWARDS IN PERIOD FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) FEDERAL REVENUE IN PERIOD EXPENDITURES IN PERIOD 10.559 $ 10.559 $ 119,528.00 66,334.00 $ 25,198.00 51,047.00 $ 59,784.00 53,160.17 (3) 34,142.88 (3) 10.558 10.553 10.553 10.555 10.555 10.550 2,582.94 190,788.00 656,881.80 82 839.56 2,582.94 2,582.94 (2) 12,556.44 192,018.42 5,788.15 649,990.13 NIA 190,788.90 656,881.80 82 839.56 (2) 1,120,950.12 (3) 82 839.56 Total U. S. Department of Agriculture $ 1 052 620.30 $ 954488.08 $ 1 043 924.20 $ 1 291 092.73 Education, U.S. Department of Through Berrien County Board of Education dlbla Southern Pine Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1993 Regular 1993Summer Through Chattahoochee-Flint Regional Educational SenliceAgency dlbla Two Rivers Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1994 Regular 1994Summer Through ~ i a Department of Education Elementary and Secondary Education Act Chapter 1 Education of Children in State Schools 1994 Regular Education of Deprived Children 1993Regular 1993Summer 1993 Carry-Over 1994 Regular Chapter 2 Block Grant - Flow Through 1994 Regular Trtlell Eisenhower Mathematics and Science Education 1994 Regular Individuals with Disabilities Education Act TrtleVl,B Flow Through 1993 Regular 1993 Carry-Over 1994 Regular Preschool Program 1993Regular 1993 Carry-Over 1994 Regular 84.011 84.011 84.011 $ 84.011 84.009 84.010 84.010 84.010 84.010 84.151 84.164 84.027 84.027 84.027 84.173 84.173 84.173 $ 22,379.68 32,445.65 4,248.00 125,899.00 890,644.00 32,858.00 17,507.00 15,529.00 152,568.00 12,821.00 35,427.00 -492.87 29,328.91 $ 15,351.62 $ 15,431.16 21,177.29 21,573.71 17,895.30 21,573.71 17,895.30 4,248.00 108,857.60 47,790.68 109,805.00 738,426.00 4,247.99 47,790.68 125,899.00 841,608.92 32,858.00 32,858.00 4,247.99 56,925.53 125,899.00 841,608.92 32,858.00 17,507.00 17,507.00 17,507.00 386.32 15,529.00 142,259.00 1,201.45 12,821.00 28,597.00 15,529.00 142,036.31 12,821.00 26,363.03 15,529.00 142,036.31 12,821.00 26,363.09 - 32 - GRADY COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAi FINANCIAi ASSISTANCE YEAR ENDFD JUNE 30 1994 SCHEDULE "1" FUNDING AGENCY PROGRAM/GRANT CFDA NUMBER AWARDS IN PERIOD FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) FEDERAL REVENUE IN PERIOD EXPENDITURES IN PERIOD Education, U. S. Department of Through Georgia Department of Education Vocational Education Basic Grants to States High School Program Basic Grant 1994 Grant 84.048 62,755.11 $ 37,308.10 $ 62,755.11 (4) Tech-Prep Education 1994Grant 84.243 20533.42 20 533.42 20533.42 (4) Total U.S. Department of Education 1 425 614.86 $ 1 368 140.90 $ 1,404,770.09 $ 1 330696.01 Health and Human Services, U.S. Department of Through Georgia Department of Human Resources Child care School />qe Program 427-93-31430 427-93-41414 93.575 93.575 $ 50 000.00 60,756.17 $ 48,222.99 $ 13,647.39 48,222.99 13 647.39 Total U. S. Department of Health and Human Services Labor, u. s. Department of Through Georgia Department of Human Resources SOWEGA Council on Aging, lnco,porated Senior Community Services Employment Program TIiie V 1993Grant 1994Grant Total U.S. Department of Labor 17.235 17.235 $ $ 50000.00 $ $ 2n651.oo 2n657.oo $ 60,756.17 $ 61,870.38 61 870.38 53,008.39 222 057.00 $ 275065.39 $ s 2n642.87 s 2n642.81 2n642.87 2n642.81 Total Federal Financial Assistance $ 2 800 892.16 $ 2 658 430.54 $ 2 783 207.54 $ 2 956 301.99 Majer Programs are identified by an asterisk (') in front of the CFDA number. (1) The amounts shown for the Food Distribution Program represents the F-rally assigned value of nonmonetary aaaistance for donated commodities received and/or consumed by the system during the current ftscal year. (2) Expenditures for Child and Adutt care Food Program and the School Breakfast Program \Yef'e not maintained separate!)' and are included in the 1994 National School Lunch Program. (3) Expenditures for thts program include State, and/or Local and other Funds. Expenditures are not maintained by fund source. (4) Expenditures on this program were not maintained by fund source. See notes to the general purpose financial statements. - 33 - GRADY COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS JUNE 30 1994 SCHEDULE "2" NONINTEREST BEARING ACCOUNTS First National Bank of Grady County, Cairo, Georgia INTEREST BEARING ACCOUNTS Cairo Banking Company, Cairo, Georgia N.O.W. Account (2.80%) Savings Investment Account (2.70%) Citizens Bank of Cairo, Cairo, Georgia N.O.W. Account (2.70%) $ 1.00 $ 3,161,823.22 12,045.03 3,173,868.25 1,277.10 $ 3,175,146.35 See notes to the general purpose financial statements. - 34 - GRADY COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994 SCHEDULE "3" Agriculture, U. S. Department of Summer Food Service Program for Children Chattahoochee-Flint Regional Educational Service Agency ESEA- Chapter 1 Migratory Education Program Education, Georgia Department of Food Services National School Lunch Program Vocational Education State Funds Federal Funds Lottery Program Distant Leaming Federal Programs ESEA - Chapter 1 Education of Deprived Children Grady County Tax Commissioner County Wide School Tax Hadley Farms Commodity Rebate Human Resources, Georgia Department of Child Care School Age Program Schreiber Promotions Distribution Center Cheese Rebate SOWEGA Council on Aging, Incorporated Senior Community Services Employment Program TitleV Thomas Technical Institute Reimbursement for Equipment Various Sources Interest Earned Payments from Parents for Child Care Reimbursement for Transportation Expense GOVERNMENTAL FUND TYPES SPECIAL GENERAL REVENUE FUND FUND TOTAL $ 34,586.00 $ 34,586.00 19,097.69 19,097.69 $ 6,147.46 25,447.01 82,111.40 5,662.15 598.99 120,409.00 543.93 16,428.00 134.00 5,662.15 6,147.46 25,447.01 598.99 120,409.00 82,111.40 543.93 16,428.00 134.00 7,292.02 100.00 33.15 50,600.00 1,943.00 50,600.00 7,292.02 100.00 1,943.00 33.15 See notes to the general purpose financial statements. $ - 35 - 121,131.04 $ 250,002.76 $ 371,133.80 GRADY COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994 SCHEDULE 4 AGENCY/FUNDING GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Mid-term Adjustment Local Fair Share Food Services Educational Equalization Funding Grant Vocational Education Other State Programs Innovative Programs Mentor Teacher Program Preschool Handicapped Program Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Lottery Programs Computers in Classrooms Distant Leaming Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant Financing and Investment Commission, GeorgiaSReimbursement on Construction Projects OTHER Education, Georgia Department of Reimbursement for GENESIS Project GOVERNMENTAL FUND TYPES SPECIAL CAPITAL GENERAL REVENUE PROJECTS FUND FUND FUND TOTAL $ 7,480,927.00 1,204,246.00 124,319.00 322,218.00 102,902.00 2,180,306.00 399,002.00 128,041.00 212,152.00 129,382.00 67,541.00 60,724.00 -1,116,439.00 1,106,345.00 37,035.70 4,980.00 240.00 150.00 45,498.00 123,488.63 598.99 111,650.00 206,888.37 54,384.21 $ 7,480,927.00 1,204,246.00 124,319.00 322,218.00 102,902.00 2,180,306.00 399,002.00 128,041.00 212,152.00 129,382.00 67,541.00 60,724.00 -1,116,439.00 89,028.00 1,106,345.00 37,035.70 4,980.00 240.00 45,498.00 150.00 123,488.63 598.99 111,650.00 206,888.37 54,384.21 343,606.86 343,606.86 2,000.00 2,000.00 12,446 071.70 $ 631,534.20 $ 343 606.86 $ 13,421 212.76 See notes to the general purpose financial statements. - 36 - GRADY COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30 1994 SCHEDULE "5" Taxes County Wide School Tax Railroad Car Tax Real Estate Transfer Tax Other Child Care Compensation for Loss of Assets Donations Indirect Cost Special Revenue Fund Interest Earned Rents Sales Breakfast Lunches other GOVERNMENTAL FUND TYPES SPECIAL GENERAL REVENUE FUND FUND FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS TOTAL $ 3,451,781.47 100.57 11,886.79 $ 3,451,781.47 100.57 11,886.79 $ 5,167 25 9,038.01 65,352.48 2,810.00 25,239.53 37,034.25 $ 12,704.24 9,276.36 245,295.31 6,749.45 49,000.00 278.87 37,034.25 5,167.25 49,000.00 9,038.01 78,335.59 2,810.00 9,276.36 245,295.31 31,988.98 $ 3,571,376.10 $ 311,059.61 $ 49,278.87 $ 3,931,714.58 See notes to the general purpose financial statements. - 37 - GRADY COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994 SCHEDULE "6" EXPENDITURES Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents . Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage. Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures Nonoperating Costs Equipment GENERAL FUND SPECIAL REVENUE FUND TOTAL $ 10,828,719.04 $ 2,336,685.90 46,838.28 78,293.28 9,115.65 43,770.72 1,703.27 101,125.03 49,125.31 10,500.00 119,772.71 763,875.66 388,019.40 182,215.77 7,539.00 1,738,193.92 $ 375,720.14 22,109.84 22,121.75 17,725.97 7,172.64 5,180.35 23,399.71 273,974.17 24,426.18 581,037.60 48.19 6,109.00 9,038.01 7,484.00 12,566,912.96 2,712,406.04 68,948.12 100,415.03 9,115.65 43,770.72 19,429.24 101,125.03 56,297.95 5,180.35 10,500.00 143,172.42 1,037,849.83 412,445.58 581,037.60 182,263.96 13,648.00 9,038.01 7,484.00 288,833.17 427,590.15 716,423.32 Total Expenditures $ 15,256,132.19 $ 3,541,331.62 $ 18,797,463.81 See notes to the general purpose financial statements. - 38 - GRADY ~OUNTY e,QAR~ OF ED~AT~ CHEDULE OF EXPENDITURE BY OBJECT LQTTERY P80GRAMS YEAR ENDED JUNE 30 1994 SCHEDULE"r EXPENDITURES Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Communications other Purchased Services Supplies Energy Food Usage Dues and Fees Other~res Nonoperaling Costs Land and Land Improvements Equipment COMPUTERS IN CLASSROOMS DISTANT LEARNING MEDIA CENTER AND LIBRARY EQUIPMENT PRE-KINDERGARTEN PROGRAM SAFE SCHOOLS GRANT ~ 175.00 $ 254.95 123.313.63 344.04 $ 111650.00 89,055.47 19,037.11 2,600.02 196.00 4.80 93.60 34,323.94 $ 35.92 68.81 15.00 652.00 6,892.81 89,055.47 19,037.11 2,600.02 196.00 4.80 93.60 41,646.70 35.92 68.81 15.00 652.00 60803.70 14,606.40 32685.00 14,606.40 328996.37 Total "-"