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AUDIT REPORT ELBERT COUNTY BOARD OF EDUCATION 
ELBERTON,GEORGIA YEAR ENDED JUNE 30, 1999 
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
254 WASHINGTON STREET 
ATLANTA, GEORGIA 30334-8400 
 
 ELBERT COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS- 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
4 
 
C 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE FUNDS  
 
7 
 
D 
 
COMBINED STATEMENT OF REVENUES, EXPENSES AND 
 
CHANGES IN FUND BALANCES 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
 
8 
 
E 
 
COMBINED STATEMENT OF CASH FLOWS 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
 
9 
 
F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
11 
 
ADDffiONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
24 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
26 
 
CAPITAL PROJECTS FUND  . 
 
 I 
 
COMBINING BALANCE SHEET 
 
28 
 
J 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
29 
 
K 
 
FIDUCIARY FUND TYPES 
 
COMBINING BALANCE SHEET 
 
30 
 
 ELBERT COUNTY BOARD OF EDUCATION 
-TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDIDONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
1 SCHEDULE OF EXPENDTIURES OF FEDERAL AWARDS 
 
31 
 
2 SCHEDUJ .E OF STATE REVENUE 
 
33 
 
3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
 
34 
 
4 SCHEDULE OF EXPENDTIURES 
 
LOTIERYPROGRAMS , 
 
35 
 
ANALYSIS OF MINIMUM EXPENDTIURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
5 
 
OVERALL 
 
37 
 
6 
 
BYPROGRAM 
 
38 
 
SECTION II 
COMPLIANCE AND INTERNAL CONTROL REPORTS 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH 
GOVERNMENT AUDITING STANDARDS 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 
 
SECTIONID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
SECTIONIV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION! FINANCIAL 
 
 w. RUSSELL HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 8, 2000 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly Members ofthe State Board of Education 
and Superintendent and Members ofthe Elbert County Board ofEducation 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
Ladies and Gentlemen: 
We have audited the accompanying general purpose financial statements of the Elbert County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility ofthe Elbert County Board ofEducation's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. 
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable 
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the 
United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
* The general purpose financial statements of the Board did not contain a General Fixed Assets 
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
 
99ARL-13 
 
 * School activity accounts maintained at the individual schools are not included in the general purpose 
financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1999, a portion of salaries 
and the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1999. Also funds received, subsequent to June 30, 1999, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were improperly recorded in the year ended June 30, 1999. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
 
The aggregate effects on the general purpose :financial statements of these variances or omissions have not been determined, but are believed to be material. 
 
In our opinion, except for the effects on the general purpose financial statements of the matters referred to 
 
in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all 
 
material respects, the financial position ofthe Elbert County Board ofEducation as ofJune 30, 1999, and the 
 
results of its operations and the cash flows of its nonexpendable trust funds for the year then ended, in 
 
conformity with generally accepted accounting principles. 
 
 
 
fu accordance with Government Auditim~ Standards, we have also issued our report dated May 8, 2000, on 
our consideration ofthe Elbert County Board ofEducation's internal control over :financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants. 
 
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Elbert County Board of Education taken as a whole. The accompanying combining statements (Exhibits G through K) and the financial schedules (Schedules 1 through 6), which includes the Schedule of Expenditures of Federal Awards as required byU. S. Office of Management and Budget Circular A-133, 
Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been 
subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion, except for the effec~ ofthe matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
 
99ARL-13 
 
 A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
 
RWH:jb 99ARL-13 
 
State Auditor 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 1999 
 
ASSETS 
Cash and Cash Equivalents 
Investments 
Accounts Receivable 
Prepaid Items 
Inventories Food Donated Commodities Purchased Food 
Amount Available in Debt Service Fund 
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 
 
684,114.62 $ 272,141.80 $ 
 
206,843.28 
 
3,049,086.30 
 
168,081.41 
 
329,844.44 
 
172,795.74 
 
22,701.92 15,016.02 
 
Total Assets 
 
$ 
 
852,196.03 $ 639,704.18 $ 3,428,725.32 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Retainages Payable Capital Lease Agreements General Obligation Bonds Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Bus Replacement Funds For Debt Service For Endowment Corpus For Inventories Food Donated Commodities Purchased Food For Purpose of Bond Issue Unreserved Undesignated 
Total Fund Equity 
 
$ 
 
48,117.13 
 
216,918.66 
 
$ 
 
18.03 
 
2,500.81 
 
$ 
 
172,795.74 
 
$ 
 
18.03 $ 267,536.60 $ 
 
172,795.74 
 
$ 
 
27,229.05 
 
$ 
 
22,701.92 
 
15,016.02 
 
$ 3,255,929.58 
 
824,948.95 
 
334,449.64 
 
0.00 
 
$ 
 
852,178.00 $ 372,167.58 $ 3,255,929.58 
 
Total Liabilities and Fund Equity 
 
$ 
 
852,196.03 $ 
 
The notes to the general purpose financial statements are an integral part of this statement 
 
-2- 
 
639,704.18 $ 3,428,725.32 
 
 EXHIBIT"A" 
 
DEBT SERVICE 
FUND 
 
FIDUCIARY FUND TYPES TRUST FUNDS 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS (Memorandum Only) JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
15,214.29 
 
$ 1,178,313.99 $ 
 
927,933.18 
 
966,333.25 $ 
 
27,604.48 
 
4,043,024.03 
 
6,715,185.73 
 
307,355.26 
 
1,787.94 
 
979,864.79 
 
857,839.06 
 
5,280.80 
 
$ 
 
1,288,902.80 
 
22,701.92 15,016.02 
1,288,902.80 
 
23,272.06 15,276.64 
1,211,215.10 
 
5,416,097.20 349,006.98 
 
5,416,097.20 349,006.98 
 
6,878,784.90 289,765.61 
 
$ 1,288,902.80 $ 
 
29,392.42 $ 
 
7,054,006.98 $ 13,292,927.73 $ 16,924,553.08 
 
$ 
 
157.14 
 
$ 
 
157.14 $ 
 
98,757.20 
 
48,117.13 
 
56,631.19 
 
216,918.66 
 
208,913.60 
 
2,518.84 
 
10,467.26 
 
172,795.74 
 
$ 
 
349,006.98 
 
'349,006.98 
 
289,765.61 
 
6,705,000.00 
 
6,705,000.00 
 
8,090,000.00 
 
$ 
 
157.14 $ 
 
7,054,006.98 $ 7,494,514.49 $ 8,754,534.86 
 
$ 1,288,902.80 $ 
 
25,400.00 
 
0.00 $ 1,288,902.80 $ 
 
3,835.28 29,235.28 
 
$ 
 
27,229.05 $ 
 
23,838.00 
 
1,288,902.80 
 
1,211,215.10 
 
25,400.00 
 
15,400.00 
 
22,701.92 15,016.02 3,255,929.58 
 
23,272.06 15,276.64 5,649,580.85 
 
1,163,233.87 
 
1,231,435.57 
 
$ 5,798,413.24 $ 8,170,018.22 
 
$ 112881902.80 $ 
 
29,392.42 $ 
 
71054,006.98 $ 13,2921927.73 $ 16,924,553.08 
 
-3- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1999 
 
REVENUES 
State Funds Federal Funds Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation 
capital ouuay Debt Service 
Principal Interest Paying Agent Fees 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES {!.!SE} 
Acaued Interest on Bonds Sold Premiums on Bonds Sold Proceeds from General Obligation Bonds 
Par Value capital Leases Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
E!.!NP BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
$ 15,126,750.15 $ 49,177.49 
4,436,408.94 120,425.73 
$ 19,732,762.31 $ 
 
685,560.43 2, 175,493.38 
522,214.22 
3,383,268.03 
 
$ 13,282,513.52 $ 
907,377.06 685,650.24 541,953.21 299,479.19 1,405,758.78 108,279.28 1,422,430.54 1,056, 172.98 
39,188.05 62,857.21 
5,248.00 
 
1,520,365.41 
64,969.20 27,221.34 
56,724.88 25,043.08 
7,480.36 15,000.00 
42,587.15 1,646,634.82 
 
190,476.63 17,894.16 
 
440.00 
 
$ 20,025,278.85 $ 
 
$ 
 
-292,516.54 $ 
 
3,406,466.24 -23,198.21 
 
$ 
 
246,913.00 $ 
 
-312.95 
 
$ 
 
246,600.05 $ 
 
3.245.00 312.95 
3,557.95 
 
$ 
 
-45,916.49 $ 
 
-19,640.26 
 
898,094.49 
 
392,638.60 
 
-570.14 -260.62 
 
E!.!ND BALANCE JUNE 30 
 
$ 
 
The notes to the general purpose financial statements are an integral part of this statement -4- 
 
s ___ a52111a.oo 
 
3_12_1_16_1_.5_a 
 
 EXHIBIT"B" 
 
CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS 
{Memorandum Onl~ YEAR ENDED 
JUNE 301 1999 JUNE 30, 1998 
 
$ 2,105,179.42 
 
$ 17,917,490.00 $ 14,656,594.65 
 
2,224,670.87 
 
2,163,519.05 
 
$ 1,780,177.90 
 
6,216,586.84 
 
5,727,908.28 
 
215,163.47 
 
53,019.80 
 
910,823.22 
 
1,001,670.91 
 
$ 2,320,342.89 $ 1,833,197.70. $ 21;269,570.93 $ 23,549,692.89 
 
$ 
 
6,456.46 
 
4,707,537.70 $ 
$ 4?13,994.16 $ $ -2,393,651.27 $ 
 
$ 14,802,878.93 $ 13,681,698.67 
 
972,346.26 712,871.58 541,953.21 356,204.07 1,430,801.86 114,735.74 1,429,910.90 1,071,172.98 
39,188.05 105,444.36 1,651,882.82 4,707,537.70 
 
899,684.06 683,361.66 495,791.37 353,822.53 1,327,113.55 311,TT5.31 1,595,439.48 1,069,302.28 
37,371.64 105,890.19 1,574,573.19 2,787,445.73 
 
1,385,000.00 370,510.00 
 
1,575,916.63 388,404.16 
 
340,148.22 261,162.59 
1,365.00 
 
1?55,510.00 $ 29,901,249.25 $ 25,525,945.47 
 
n,681.10 $ -2,631,678.32 $ -1,976,252.58 
 
$ 
 
70,189.94 
 
878.60 
 
$ 
 
250,158.00 
 
312.95 
 
-312.95 
 
8,260,000.00 441,108.46 15,789.55 -15,789.55 
 
$ 
 
250,158.00 $ 81n2,1n.oo 
 
$ -2,393,651.27 $ 5,649,580.85 
 
n,es1.10 $ 1,211,215.10 
 
-2,381,520.32 $ 8, 151,529.04 
 
6,795,924.42 1,355,923.39 
 
-570.14 -260.62 
 
1,550.10 -1,868.87 
 
$ 3.255.929.58 $ 1.288.902.80 $ 5176911TT.96 $ 8.151,529.04 -5- 
 
  ELBERT COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - (NON-GAAP BASIS} GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"C" 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
REVENUES 
 
State Funds Federal Funds Taxes Other Funds 
 
$ 14,684,417.67 $ 15,126,750.15 
 
79,000.00 
 
49,177.49 
 
4,503,463.00 
 
4,436,408.94 
 
30,000.00 
 
120,425.73 
 
Total Revenues 
 
$ 19,296,880.67 $ 19,732,762.31 
 
EXPENDITURES 
 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation 
Debt Service 
 
$ 13,303,200.72 $ 13,282,513.52 
 
844,723.00 685,610.00 541,323.00 263,609.00 1,383,339.00 108,920.00 1,500,730.80 1,152,594.54 
39,026.00 68,712.00 
5,850.00 
 
907,377.06 685,650.24 541,953.21 299,479.19 1,405,758.78 108,279.28 1,422,430.54 1,056, 172.98 
39,188.05 62,857.21 
5,248.00 2081370.79 
 
Total Expenditures 
 
$ 1918971638.06 $ 20,0251278.85 
 
Excess of Revenues over (under) Expenditures 
 
$ -600?57,39 $ -2921516.54 
 
OTHER FINANCIN~ SQ!,!RCES (!,!SES} 
 
Other Sources Other Uses 
 
$ 246,913.00 -312.95 
 
Total Other Financing Sources (Uses) 
 
$ 2461600.05 
 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ -600,757.39 $ 
 
-45,916.49 
 
F!,!ND B~NCE J!JbY 1, 1998 
 
671,406.06 
 
898,094.49 
 
Adjustments Food Inventory- Net Change in Period 
Donated Commodities Purchased Food 
 
-1,192.48 
 
F!,!ND BALANCE J!,!NE 30, 1W9 
 
$ 
 
69,456.19 $ 852,178.00 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
$ 690,700.81 $ 685,560.43 
 
2,081,473.12 
 
2, 175,493.38 
 
489,606.09 
 
522,214.22 
 
$ 3,261,780.02 $ 3,383,268.03 
 
$ 1,587,740.36. $ 1,520,365.41 
 
74,158.00 40,151.00 
 
64,969.20 27,221.34 
 
71,437.00 24,093.00 
 
56,724.88 25,043.08 
 
3,500.00 5,289.00 1,000.00 43,210.00 1,480,790.09 
 
7,480.36 15,000.00 
42,587.15 1,646,634.82 
440.00 
 
$ 3,3311368.45 $ 314061466.24 
 
$ -691588.43 $ -231198.21 
 
$ 
 
3,557.95 
 
$ 
 
31557.95 
 
$ -69,588.43 $ -19,640.26 
 
379,192.07 
 
392,638.60 
 
-39.16 
 
-570.14 -260.62 
 
$ 309,564.48 $ 372,167.58 
 
The notes to the general purpose financial statements are an integral part of this statement 
-7- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
 
YEAR ENDED JUNE 30, 1999 
 
OPERATING REVENUES Donations 
OPERATING EXPENSES Current Support Services Pupil Services Operating Income (Loss) 
NONOPERATING REVENUES Interest Earned Net Income 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
ENDOWMENT FUNDS 
 
JOHN OLIN 
 
JULIA COHEN 
 
VICKERY 
 
WOLFE 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS {Memorandum Onl;t} 
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
0.00 $ 
 
10,000.00 $ 
 
10,000.00 $ 
 
0.00 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
500.00 
 
$ 
 
0.00 $ 
 
10,000.00 $ 
 
10,000.00 $ 
 
-500.00 
 
746.10 
 
0.00 
 
746.10 
 
720.41 
 
$ 
 
746.10 $ 
 
10,000.00 $ 
 
10,746.10 $ 
 
220.41 
 
13,013.89 
 
5,475.29 
 
18,489.18 
 
18,268.77 
 
$ 
 
13,759.99 $ 
 
15,475.29 $ 
 
- - - - - 29,235.28 $ 
 
iS,489.18 
 
The notes to the general purpose financial statements are an integral part of this statement. 
-8- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"E" 
 
Cash Flows from Operating Activities: Cash Received from Donations Cash Paid for Scholarships 
Net Cash Provided (Used) by Operating Activities 
Cash Flows from Investing Activities: Interest Received on Investments Cash Paid for Investments 
Net Cash Provided by Investment Activities 
Net Increase (Decrease) in Cash 
Cash and Cash Equivalents - July 1 
 
ENDOWMENT FUNDS 
 
JOHN OLIN 
 
JULIA COHEN 
 
VICKERY 
 
WOLFE 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS (Memorandum Only) 
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
10,000.00 $ 
 
10,000.00 
 
$ 
 
-500.00 
 
-500.00 $ 
 
-724.00 
 
$ 
 
-500.00 $ 
 
10,000.00 $ 
 
9,500.00 $ 
 
-724.00 
 
$ 
 
641.94 
 
$ 
 
0.00 $ 
 
-10,000.00 $ 
 
-10,000.00 
 
$ 
 
0.00 $ 
 
-10,000.00 $ 
 
-10,000.00 $ 
 
$ 
 
-500.00 $ 
 
0.00 $ 
 
-500.00 $ 
 
267.57 
 
75.29 
 
342.86 
 
641.94 -82.06 424.92 
 
Cash and Cash Equivalents - June 30 
 
$ 
 
-232.43 $ 
 
75.29 $ 
 
-157.14 $ _ _ _34.....,2._86_ 
 
Reconciliation of Operating Income to Net 
 
Cash Provided (Used) by Operating 
 
Activities: 
 
Operating Income (Loss) 
 
$ 
 
Decrease in Accounts Payable 
 
0.00 $ -500.00 
 
10,000.00 $ 
 
10,000.00 $ -500.00 
 
-500.00 -224.00 
 
Net Cash Provided (Used) by Operating 
 
Activities 
 
$ 
 
-500.00 $ 
 
10,000.00 $ 
 
9,500.00 $ _ _ _-1_2_4._oo_ 
 
The notes to the general purpose financial statements are an integral part of this statement. -9- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNJFICANT ACCOUNTING POLICIES 
REPORTING ENTITY 
The Elbert County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its :financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid :financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a :financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose :financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all :financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department ofEducation and from the Federal government to accomplish specific educational objectives. 
-11- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
.. 
FIDUCIARY FUND TYPES - the funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include: 
NONEXPENDABLE TRUST FUNDS John Olin Vickery Scholarship Fund and the Julia Cohen Wolfe Scholarship Fund - the funds used to account for endowments of which the corpus is to be invested and preserved intact with the resultant income to be used to provide awards to high school students for future education. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding and capital lease obligations. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
All nonexpendable trust funds are accounted for on a flow ofeconomic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. 
Governmental funds are accounted for using the modified accrual basis of accounting under which: 
 
-12- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1999, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day.period beginning in late August 1998 and ending in early June 1999. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in August 1999. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1999, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1999, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1999. Also, the State's portion of the compensation paid in July and August 1999 was received and recorded as revenue in the fiscal year subsequent to June 30, 1999. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were recorded in the year ended June 30, 1999. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. 
BUDGET 
The Elbert County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any leveL The budget for all governmental funds is prepared by fund, :function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
The budget process begins when the Board's administration prepares a tentative budget for the Board's 
approval. After approval of tliis tentative budget by the Board, such budget is advertised at least once in a 
newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school 
-13 - 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
 
CASH AND CASH EQUIVALENTS 
 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. 
 
INVESTMENTS 
 
COMPOSITION OF INVESTMENTS fuvestments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds. fu selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: 
 
(1) Obligations issued by the State of Georgia or by other states, 
 
(2) Obligations issued by the United States government, 
 
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, 
 
(4) Obligations of any corporation ofthe United States government, 
 
(5) Prime banker's acceptances, 
 
(6) The Local Government fuvestment Pool administered by the State of Georgia, Office of Treasury 
 
and Fiscal Services, 
 
 
 
(7) Repurchase agreements, and 
 
(8) Obligations of other political subdivisions of the State of Georgia. 
 
-14- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
RECEIVABLES 
 
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but 
 
not reimbursed and other receivables disclosed from information available. -Receivables are recorded when 
 
either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose 
 
financial statements do not include any amounts which would necessitate the need for an allowance for 
 
uncollectible receivables. 
 
 
 
PROPERTY TAXES 
 
The Elbert County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on October 19, 1998 (levy date). Taxes were due on December 20, 1998. The lien 'date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Elbert County Tax Commissioner bills and collects the property taxes for the Board ofEducation, withholds 2.5% oftaxes collected as a fee for tax collection and remits the balance of taxes collected to the Board. 
 
The tax millage rate levied for the 1998 tax year (calendar year) for the Elbert County Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations SALES TAXES 
 
=14.50 mills 
 
Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $1,780,177.90 and was recorded in the Debt Service Fund. The State will terminate collection ofthis tax once an additional $9,531,454.36 has been collected or on June 30, 2002, whichever occurs first. 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
- 15 - 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
GENERAL OBLIGATION BONDS 
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government.  The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. 
INTERFUND TRANSACTIONS 
The Board has the following types ofinterfund transactions: 
Reimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general purpose financial statements are captioned ''Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in confomtlty with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 
Note 2: DEPOSITS AND INVESTMENTS 
COLLATERALIZATION OF DEPOSITS Official Code ofGeorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of any one of or any combination ofthe following: 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
-16- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
 
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia, 
 
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities of the State of Georgia, 
 
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal. and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
 
CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $2,366,425.69. The amounts of the total bank balances are classified into three categories of credit risk: 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1999, as follows: 
 
Risk Cate~zy 
 
Bank Balance 
 
1 
 
$ 300,000.00 
 
2 
 
2,066,425.69 
 
3 
 
0.00 
 
Total 
 
$ 2.366.425.69 
 
- 17 - 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below: 
 
Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name. 
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name. 
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name. 
 
Funds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool. 
 
At June 30, 1999, the carrying value ofthe Board's total investments was $4,015,419.55. The investments are classified as to risk categories as follows: 
 
Type of Investment 
U.S. Government 
Investments not Subject to Categorization: 
Local Government Investment Pools 
Mutual Funds 
Total Investments 
 
Risk Categories 
 
Carrying 
Amount 
 
Fair 
Value 
 
$ 2,000,000.00 $ 
 
o.oo s=====-=o==.o=o s 2,000,000.00 s 2,000,000.00 
 
1,049,086.30 
966,333.25 
 
1,049,086.30 
966,333.25 
 
$ 4,015,419.55 $ 4,015,419.55 
 
The carrying amounts shown above includes amounts maintained in an investment pool by the State of Georgia, Office of Treasury and Fiscal Services in which the Board owns no identifiable securities. The investment policy ofthe State ofGeorgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows: 
 
The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a 2a-7 like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which 
 
-18- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
approximates fair value. The pool does not issue any legally binding guarantees to support the value of the shares. Participation in the pool is voluntary and deposits consist offunds from local governments; operating and trust funds of Georgia's state agencies, colleges and universities; and current operating funds ofthe State ofGeorgia's General Fund. 
fuvestments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration of approximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1999 was 27 days. The average investment duration for Fund 6 on June 30, 1999 was 1.03 years. 
Note 3: NON-MONETARY TRANSACTIONS 
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note . 1 - Inventories 
Note 4: RISK MANAGEMENT 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; . errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. 
The Board has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years. 
The Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to this risk in the past three years. 
The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated_. 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
-19- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
ruNE 30, 1999 
 
Note 4: RISK MANAGEMENT 
 
1998 1999 
 
Beginning ofYear Liability 
 
Claims and Changes in 
Estimates 
 
$ 
 
000 $ 
 
2,645,QQ $ 
 
$ 
 
5,700,00 $ 
 
Q.00 $ 
 
Claims Paid 
 
EndofYear Liability 
 
J,945.0Q $ 5,700.00 $ 
 
5,700.00 0.00 
 
The Board has purchased surety bonds to provide additional insurance coverage as follows: 
 
Position C:.12vered 
Superintendent Each Principal All Employees  
Note 5: GENERAL LONG-TERM DEBT 
 
Amount 
$ 10,000.00 $ 100,000.00 $ 100,000.00 
 
CAPITAL LEASES The Elbert County Board of Education has entered into various lease agreements as lessee for buses and copiers. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as ofthe date oftheir inception. 
 
GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: 
 
Purpose 
General Government - Series 1997 
 
Interest Rates 3.9%-5.0% 
 
Amount 
$ 6.705.000.00 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1999, were as follows: 
 
Balance July 1, 1998 
Additions Capital Leases 
Deductions Debt Retired Payments 
Balance June 30, 1999 
 
Capital 
Leases 
$ 289,765.61 
 
General Obligation 
Bonds 
$ 8,090,000.00 
 
Total $ 8,379,765.61 
 
250,158.00 
 
250,158.00 
 
190.916,63 $ 349.006.98 
 
1,385,000.00 $ 6.705.000.00 
 
1,385,000.00 190,916.63 
$ 7.054.006.98 
 
-20- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note 5: GENERAL LONG-TERM DEBT 
 
At June 30, 1999, payments due by fiscal year which includes principal and interest for these items are as follows: 
 
Fiscal Year Ended June 30 
2000 2001 2002 2003 2004 
Total Principal and Interest 
Deduct: Imputed Interest 
Net Present Value ofFuture Minimum Lease Payments 
Note 6; ON-BEHALE PAYMENTS 
 
Capital Leases 
 
General Obligation 
Bonds 
 
Total  Debt 
 
$ 108,391.92 106,449.91 103,731.11 71,768.71 758.40 
 
$ 1,877,340.00 1,999,090.00 2,134,665.00 1,460,565.00 
 
$ 1,985,731.92 2,105,539.91 _},238,396.11 1,532,333.71 
758.40 
 
$ 391,100.05 $ 7.471.660.00 $ 7.862.760.05 
 
42,093,07 
 
$ 349.006,98 
 
The Board has recognized revenues and expenditures in the amount of$407,918.38 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies. 
 
Georgia Department ofEducation Paid to the State Merit System ofPersonnel Administration For Health Insurance ofNon-Certified Personnel In the amount of$328,616.54 
 
Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost In the amount of $22,687.84 
 
Office ofTreasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$56,614.00 
 
Note 7: SIGNIFICANT COMMITMENTS 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1999, together with funding available: 
 
-21 - 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 7: SIGNIFICANT COMMITMENTS 
 
Prqiect 
 
Unearned Executed Contracts 
 
Funding Available From State 
 
98/98S-652-012 Elementary School Gymnasium 
 
$ 239,653.09 $ 322,390.58 3,810.97 
 
$ 243!464.06 $ 322.390.58 
this The amounts described in note are not reflected in the general purpose financial statements. 
 
Note 8: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
 
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but is not believed to be material to the general purpose :financial statements. 
 
Note 9: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit reP.ort and a copy can be obtained from the Georgia Department of Audits and Accounts. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: 
 
-22- 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note 9: RETIREMENT PLANS 
Fiscal Year 
1999 1998 1997 
 
Percentage Contributed 
100% 100% 100% 
 
Required Contribution 
$ 1,619,674.55 $ 1,491,857.44 $ 1,378,990.43 
 
-23- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1999 
 
ASSETS 
Cash and Cash Equivalents 
Accounts Receivable 
Inventories Food Donated Commodities Purchased Food 
Total Assets 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable 
Total Liabilities 
FUND EQUITY 
 Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food Unreserved Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 414,098.89 $ 
 
29,983.01 
 
320.63 
 
21,702.18 
 
22,701.92 15,016.02 
 
------ $ 452,137.46 $ 
 
51,685.19 
 
$ 
 
5,682.96 $ 
 
11,465.14 
 
74,286.92 
 
40,208.82 
 
11.23 
 
$ 
 
79,969.88 $ 
 
51,685.19 
 
$ 
 
22,701.92 
 
15,016.02 
 
334,449.64 $ 
 
0.00 
 
$ 372,167.58 $ 
 
0.00 
 
$ 452,137.46 $ _ _ _s1_.s_a_s._19_ 
 
See notes to the general purpose financial statements. 
 
-24- 
 
 EXHIBIT"G" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
1,694.13 $ 445,776.03 $ 432,887.37 
 
$ 307,821.63 
 
329,844.44 
 
344,738.82 
 
22,701.92 15,016.02 
 
23,272.06 15,276.64 
 
$ 307,821.63 $ 
 
1,694.13 $ 813,338.41 $ 816,174.89 
 
$ 173,634.23 30,969.03 102,422.92 795.45 $ 
$ 307,821.63 $ 
 
$ 
1,694.13 1,694.13 $ 
 
173,634.23 $ 48,117.13 216,918.66 
2,500.81 
441,170.83 $ 
 
154,853.99 49,301.44 208,913.60 10,467.26 
423,536.29 
 
$ 
 
22,701.92 $ 
 
23,272.06 
 
15,016.02 
 
15,276.64 
 
$ 
 
o.oo s____;.o_._o__o 
 
334,449.64 
 
354,089.90 
 
$ 
 
0.00 $ 
 
0.00 $ 372,167.58 $ 392,638.60 
 
$ 307,821.63 $ 
 
1,694.13 $ 813,338.41 $ 816,174.89 
 
-25- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1999 
 
REVENUES 
State Funds Federal Funds Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation 
Capital Outlay Debt Service 
Principal Payments 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Capital Leases Operating Transfers In 
Total Other Financing Sources 
Excess of Revenues and Other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
FUND BALANCE JUNE 30 
 
See notes to the general purpose financial statements. 
 
-26- 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 114,244.00 $ 
987,731.34 522,214.22 
$ 1,624,189.56 $ 
 
477,059.56 477,059.56 
 
$ $ 1,646,634.82 
 
387,046.69 
44,844.20 1,407.49 
21,036.72 7,480.36 
15,000.00 244.10 
 
440.00 
 
$ 1,647,074.82 $ 
 
$ 
 
-22,885.26 $ 
 
477,059.56 0.00 
 
$ 
 
3,245.00 
 
$ 
 
3,245.00 
 
$ 
 
-19,640.26 $ 
 
392,638.60 
 
-570.14 -260.62 
 
0.00 0.00 
 
------ $ 372,167.58 $ 
 
0.00 
 
 EXHIBIT "H" 
 
FEDERAL 
PROGRAMS 
 
OTHER 
PROGRAMS 
 
TOTALS 
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ $ 1,187,762.04 
$ 1,187,762.04 $ 
 
94,256.87 $ 
 
685,560.43 $ 2,175,493.38  S22,214.22 
 
633,376.75 2,118,781.90 
523,342.72 
 
94,256.87 $ 3,383,268.03 $ 3,275,501.37 
 
$ 1,039,061.85 $ 
20,125.00 25,813.85 56,724.88 
4,006.36 
42,343.05 
 
$ 1,188,074.99 $ 
 
$ 
 
-312.95 $ 
 
94,256.87 $ 1,520,365.41 $ 1,364,759.25 
 
64,969.20 27,221.34 56,724.88 25,043.08 
7,480.36 15,000.00 42,587.15 1,646,634.82 
 
111,919.92 26,682.71 55,869.43 20,272.99 
4,422.24 770.56 
40,101.35 1,574,573.19 
19,841.00 
 
440.00 
 
94,256.87 $ 3,406,466.24 $ 3,219,212.64 
 
0.00 $ -23,198.21 $ 
 
56,288.73 
 
$ 
 
312.95 
 
$ 
 
312.95 
 
$ 
 
0.00 $ 
 
0.00 
 
$ 
 
3,245.00 
 
312.95 $ 
 
15,789.55 
 
$ 
 
3,557.95 $ 
 
15,789.55 
 
0.00 $ 0.00 
 
-19,640.26 $ 392,638.60 
 
72,078.28 320,879.09 
 
-570.14 -260.62 
 
1,550.10 -1,868.87 
 
$ 
 
----- 0.00 $ 
 
0.00 $ 372,167.58 $ 392,638.60 
 
-27- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1999 
 
EXHIBIT"!" 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable 
 
BOND PROCEEDS 
 
GEORGIA STATE FINANCING AND 
INVESTMENT 
COMMISSION 
 
TOTALS 
 
JUNE 30, 1999 
 
JUNE 30, 1998 
 
$ 
 
206,843.28 
 
$ 
 
206,843.28 
 
3,049,086.30 
 
3,049,086.30 $ 5,746,973.05 
 
$ 
 
172.795.74 
 
172.795.74 
 
Total Assets 
 
$ 3,255,929.58 $ 
 
172,795.74 $ 3,428,725.32 $ 5,746,973.05 
 
LIABILITIES AND FUND EQUITY 
 
LIABILITIES 
 
Cash Overdraft Retainages Payable 
 
Total Liabilities 
 
FUND EQUITY 
 
Fund Balances 
 
Reserved 
 
For Purposes of Bond Issue 
 
$ 
 
Unreserved 
 
Undesignated 
 
Total Fund Equity 
 
$ 
 
$ $ 
3,255,929.58 0.00 $ 
3,255,929.58 $ 
 
172,795.74 $ 172,795.74 $ 
 
$ 172,795.74 
172,795.74 $ 
 
97,392.20 97,392.20 
 
$ 0.00 0.00 $ 
 
3,255,929.58 $ 0.00 
3.255,929.58 $ 
 
5,649,580.85 0.00 
5,649,580.85 
 
Total Liabilities and Fund Equity $ 3,255,929.58 $ 
 
172,795.74 $ 3,428,725.32 $ 5,746,973.05 
 
See notes to the general purpose financial statements. 
 
-28- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"J" 
 
BOND PROCEEDS 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
TOTALS YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
REVENUES 
 
State Funds Other Funds 
 
$ 2,105,179.42 $ 2,105,179.42 
 
$ 215,163.47 
 
215,163.47 $ 
 
322,434.82 
 
Total Revenues 
 
$ 215,163.47 $ 2,105,179.42 $ 2,320,342.89 $ 322,434.82 
 
EXPENDITURES 
 
Current Support Services Business Administration 
Capital Outlay Salaries Employee Benefits Professional and Technical Services Supplies Land and Land Improvements Building and Building Improvements Equipment 
 
$ 
 
6,456.46 
 
$ 
 
6,456.46 $ 208,261.74 
 
52,689.91 $ 11,072.36 
 
63,763.16 11,977.12 
 
837,309.87 
 
50,918.74 3,672,540.38 
7,266.16 
 
116,453.07 23,049.48 
50,918.74 4,509,850.25 
7,266.16 
 
119,042.61 27,794.10 72,406.00 17,799.52 310,280.79 2,070,572.81 107,575.00 
 
Total Expenditures Excess of Revenues over (under) Expenditures 
 
$ 907,528.60 $ 3,806,465.56 $ 4,713,994.16 $ 2,933,732.57 $ -692,365.13 $ -1.701,286.14 $ -2.393,651.27 $ -2.611.297.75 
 
OTHER FINANCING SOURCES (USES) 
 
Premiums on Bonds Sold Proceeds from General Obligation Bonds 
Par Value Operating Transfers In Operating Transfers Out 
 
$ $ -1.701.286.14 
 
$ 
 
878.60 
 
1,701,286.14 $ 1,701,286.14 -1.701.286.14 
 
8,260,000.00 413,304.17 -413.304.17 
 
Total Other Financing Sources (Uses) 
 
$ -1.701.286.14 $ 1.701.286.14 $ 
 
0.00 $ 8.260,878.60 
 
Excess of Revenues and Other Financing Sources 
over (under) Expenditures and Other Financing Uses $ -2,393,651.27 $ 
 
0.00 $ -2,393,651.27 $ 5,649,580.85 
 
FUND BALANCE JULY 1 
 
5.649.580.85 
 
0.00 
 
5.649.580.85 
 
0.00 
 
FUND BALANCE JUNE 30 
 
$ 3,255,929.58 s _ _ _...,.o._o.o.. $ 3,255,929.58 $ 5,649,580.85 
 
See notes to the general purpose financial statements. 
 
-29- 
 
 ELBERT COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30, 1999 
 
EXHIBIT"K" 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable 
 
NONEXPENDABLE TRUST FUNDS 
 
ENDOWMENT FUNDS 
 
JOHN OLIN 
 
JULIA COHEN 
 
VICKERY 
 
WOLFE 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
75.29 $ 
 
75.29 $ 
 
342.86 
 
.$ 
 
12,204.48 
 
15,400.00 
 
27,604.48 
 
17,604.48 
 
1 787.94 
 
1,787.94 
 
1,041.84 
 
Total Assets 
 
$ 
 
13,992.42 $ 
 
15,475.29 $ 
 
29.467.71 $ -====1=8=,9=89=...,,1.8... 
 
LIABILITIES AND FUND EQUITY 
 
LIABILITIES 
 
Cash Overdraft 
 
$ 
 
Accounts Payable 
 
Total Liabilities 
 
$ 
 
FUND EQUITY 
 
Fund Balances 
 
Reserved 
 
For Endowment Corpus 
 
$ 
 
Unreserved 
 
Undesignated 
 
Total Fund Equity 
 
$ 
 
232.43 
232.43 
10,000.00 $ 
3,759.99 
13,759.99 $ 
 
$ $ 
15,400.00 $ 75.29 
15,475.29 $ 
 
232.43 
$ 232.43 $ 
25,400.00 $ 
3,835.28 
29,235.28 $ 
 
500.00 500.00 
15,400.00 3,089.18 
18,489.18 
 
Total Liabilities and Fund Equity $ 
 
13,992.42 $ 
 
15,475.29 $ 
 
29.467.71 $ _ _1_8_,9_89==-18_ 
 
See notes to the general purpose financial statements. 
 
-30- 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30. 1999 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant 
 
10.553 10.555 
 
Total Child Nutrition Cluster 
 
Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult care Food Program 1999 Contract 
 
10.550 10.558 
 
Total U. S. Department of Agriculture 
 
Appalachian Regional Commission Direct Youth Apprenticeship Project 1999Grant 
 
23.001 
 
Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through 1999Grant Preschool 1999 Grant 
 
84.027 84.173 
 
Total Special Education Cluster 
 
Other Programs 
 
Pass-Through From Georgia Department of Education 
 
Elementary and Secondary Education Act 
 
Title I 
 
Grants to Local Educational Agencies 
 
1999 Grant 
 
* 84.010 
 
Title VI 
 
Innovative Education Program Strategies 
 
1999Grant 
 
84.298 
 
Goals2000 
 
State and Local Education Systemic Improvement Grants 
 
1999Grant 
 
84.276 
 
Safe and Drug-Free Schools 
 
1999Grant 
 
84.186 
 
Vocational Education - Basic Grants to States 
 
High School Program 
 
Basic Grant 
 
1999Grant 
 
84.048 
 
Tech-Prep Education 
 
1999 Grant 
 
84.243 
 
Total U. S. Department of Education 
 
PASSTHROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
NIA $ NIA 
$ 
 
214,989.32 662,124.31 $ 877,113.63 $ 
 
(2) 1,578,490.67 (3) 1,578,490.67 
 
NIA 
 
68,584.15 
 
68,584.15 
 
NIA 
$ 
 
42,033.56 987,731.34 $ 
 
{2} 1,6471074.82 
 
$ 
 
64,275.80 $ 
 
64,275.80 
 
NIA $ NIA 
$ 
 
227,281.91 $ 26,614.18 253,896.09 $ 
 
227,281.91 261614.18 
253,896.09 
 
NIA 
 
704,373.13 
 
704,373.13 
 
NIA 
 
22,720.45 
 
22,720.45 
 
NIA 
 
71,367.65 
 
71,680.60 (3) 
 
NIA 
 
14,818.61 
 
14,818.61 
 
NIA 
 
46,509.95 
 
46,509.95 
 
NIA 
 
3,000.00 
 
3,000.00 
 
$ 11116,685.88 $ 1I116,998.83 
 
-31 - 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30. 1999 
 
SCHEDULE 1 
 
FUNDING AGENCY PROGRAM/GRANT 
Labor, U. S. Department of Pass-Through From Northeast Georgia Regional Development Center Job Training Partnership Ad Summer Program - Classroom Training 
Defense, U. S. Department of Dired Department of the Army R.O.T.C. Program 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
17.250 
 
NIA $ 
 
6,800.36 $ _ ___,;;6=,8=0_0._36"- 
 
$ ___4"""9.._1,"'-7""'"7."""49"- 
 
(4) 
 
Total Federal Financial Assistance 
 
$ 2,224,670.87 $ 
 
NIA= Not Available 
 
Notes to the Schedule of Expenditures of Federal Awards 
 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the airrent fiscal year. 
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are induded in the 1999 National School Lunch Program. 
(3) Expenditures for this program indude State, and/or Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. 
 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
 
The Board did not provide Federal ~istance to any Subredplent. 
 
The aca>mpanying schedule of expenditures of Federal awards indudes the Federal grant activity of the Elbert County Board of Education and is presented on the modified accrual basis of aca>unting which is the basis of aca>unting used in the presentation of the general purpose financial statements. 
 
2,835,149.81 
 
See notes to the general purpose financial statements. 
 
-32- 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1999 
 
SCHEDULE "2" 
 
AGENCY/FUNDING 
 
GOVERNMENTALFUNDTYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
GRANTS 
 
Education, Georgia Department of 
 
Quality Basic Education 
 
General and Career Education Programs $ 8,354,904.00 
 
$ 
 
Special Education Programs 
 
1,559,242.00 
 
Remedial Education Program 
 
436,801.00 
 
Media Center Programs 
 
359,618.00 
 
Staff Development Programs 
 
99,740.00 
 
Indirect Cost 
 
2,304,077.00 
 
Pupil Transportation 
 
Regular 
 
528,281.00 
 
Bus Replacement 
 
166,871.00 
 
Middle School Incentive Program 
 
309,504.00 
 
Srecial Instructional Assistance 
 
421,089.00 
 
In-School Suspension 
 
88,610.00 
 
Counselors Grades 4 and 5 
 
33,208.00 
 
Technology Specialist 
 
57,685.00 
 
Local Fair Share 
 
-1,424,841.00 
 
Educational Equalization Funding Grant 
 
1,109,499.00 
 
Food Services 
 
$ 
 
114,244.00 
 
Vocational Education 
 
5,157.00 
 
Other State Programs 
 
Alternative Program 
 
96,420.00 
 
Apprenticeship Program 
 
35,000.00 
 
At-Risk Summer School Program 
 
17,076.53 
 
Environmental Science Program 
 
500.00 
 
Health Insurance 
 
328,616.54 
 
Mentoring Program 
 
7,900.00 
 
Mentor Teiacher Program 
 
5,670.00 
 
Preschool Han(:licapped Program 
 
44,369.00 
 
Remedial Summer School Program 
 
6,009.52 
 
Student Record 
 
2,859.75 
 
Teachers' Retirement 
 
22,687.84 
 
Lottery Programs 
 
Assistive Technology 
 
2,495.00 
 
Computers in the Classroom 
 
75,937.00 
 
Georgia State Financing and Investment Commission Reimbursement on Construction Projects 
 
$ 2,105,179.42 
 
Office of School Readiness Pre-Kindergarten Program 
 
398,627.56 
 
Office ofTreasury and Fiscal Services Public School Employees Retirement 
 
56,614.00 
 
CONTRACTS Education, Georgia Department of Georgia's Reading Challenge Reading First Program 
 
93,581.97 
 
94,256.87 
 
TOTAL 
8,354,904.00 1,559,242.00 
436,801.00 359,618.00 
99,740.00 2,304,077.00 
528,281.00 166,871.00 309,504.00 421,089.00 
88,610.00 33,208.00 57,685.00 -1,424,841.00 1,109,499.00 114,244.00 
5,157.00 
96,420.00 35,000.00 17,076.53 
500.00 328,616.54 
7,900.00 5,670.00 44,369.00 6,009.52 2,859.75 22,687.84 
2,495.00 75,937.00 
2,105,179.42 
398,627.56 
56,614.00 
93,581.97 94,256.87 
 
$ 151126;150.15 $ 
 
6851560.43 $ 21105,179.42 $ 1719171490.00 
 
See notes to the general purpose financial statements. 
 
-33- 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
YEAR ENDED JUNE 30, 1999 
 
SCHEDULE "3" 
 
PROJECT 
Renovating, repairing, modifying, expanding and equipping High School 
Renovating, repairing, modifying, expanding and equipping four elementary schools, and and equipping four elementary schools, and constructing physical education, art and music facilities at three of said schools 
Local sharp f:1r construction and equipping of new elementary school and acquiring land therefor 
Renovating, repairing, modifying, expanding and equipping facilities at the Middle School Complex 
Renovating, repairing, modifying, expanding and equipping bus and garage, and acquiring land therefor 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED COSTS (2) 
 
AMOUNT EXPENDED IN CURRENT YEAR (3) (4) 
 
AMOUNT EXPENDED 
IN PRIOR YEARS 
 
$ 
 
2,220,000.00 $ 
 
2,220,000.00 $ 
 
143,929.65 $ 919,507.65 
 
4,970,000.00 4,200,000.00 1,300,000.00 
1751000.00 
 
4,970,000.00 
 
536,870.76 
 
1,126,996.72 
 
6,627,570.00 
 
3,806,465.56 
 
413,304.17 
 
1,300,000.00 
 
226,728.19 
 
263,961.29 
 
1751000.00 
 
1z701.00 
 
$ 
 
12,865,000.00 $ 
 
15,292,570.00 $ 
 
4,713,994.16 $ 2,725,470.83 
 
(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. 
 
(2) The Board's current estimate of total cost for the projects. Includes all cost from project inception to completion. 
 
(3) The voters of Elbert County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended forthese projects may Include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. 
 
(4) In addition to the expenditures shown above, the Board has incurred Interest expense to provide advance funding 
for the above projects as follows: 
 
Prior Years 
 
$ 
 
251,426.67 
 
Current Year Total 
 
3701510.00 $ _ _ _s_2_1.,_93_s_.s.1. 
 
See notes to the general purpose financial statements. 
 
-34- 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1999 
 
SCHEDULE "4" 
 
EXPENDITURES 
 
ASSISTIVE TECHNOLOGY 
 
COMPUTERS INTHE 
CLASSROOM 
 
PRE-KINDERGARTEN PROGRAM 
 
Current 
 
Instruction 
 
$ 
 
Support Services 
 
Pupil Services 
 
Improvement of Instructional Services 
 
School Administration 
 
Maintenance and Operation of Plant 
 
Student Transportation Services 
 
Other Support Services 
 
2,495.00 $ 
 
75,937.00 $ 
 
308,614.69 $ 
44,844.20 1,407.49 
21,036.72 7,480.36 
15,000.00 244.10 
 
TOTAL 
387,046.69 
44,844.20 1,407.49 
21,036.72 7,480.36 
15,000.00 244.10 
 
Total Expenditures 
 
$ 
 
2,495.00 $ 
 
75,937.00 $ 
 
...n . 
398,627.56 $ 
 
477,059.56 
 
RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Assistive Technology Computers in the Classroom Pre-Kindergarten Program 
 
$ 364,293.26 
2,495.00 75,937.00 34,334.30 
 
$ 477,059.56 
 
See notes to the general purpose financial statements. 
 
-35- 
 
 ELBERT COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30.1999 
 
SCHEDULE "5" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
FOURTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS 
 
$ 
 
10,710,943.00 $ 
 
330,177.00 
 
$ 
 
11,836,285.34 
 
433,923.46 $ ___3_6_1.._,4_1_1._57_ 
 
$ 
 
12,270,208.80 
 
-169,866.20 $ _ ___,;1=2.:..1;.,;;..00'-'-,34;;..;.;.;;.2.;..6.0... 
 
$ 
 
0.00 $ = = = = =0.=00 
 
See notes to the general purpose financial statements. 
- 37 - 
 
 ELBERT COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM 
GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999 
 
GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total - K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9- 12 (*) High School Laboratories {*) Vocational Education Laboratories (*) Total General and Career Education Programs 
SPECIAL EDUCATION PROGRAMS Regular Programs Category II (*) Category Ill (*) Category IV (*) Category V (*) Sub-Total - Regular Category VI (Gifted) (*) Total Special Education Programs 
REMEDIAL EDUCATION PROGRAM{*) Total Fourteen Weighted Programs 
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs 
Total Fourteen Weighted and Media Center Programs 
 
ORIGINAL 
 
ALLOTMENTS FROM GEORGIA DEPARTMENT OF 
 
REQUIRED 
 
% 
 
ORIGINAL 
 
MID-TERM 
 
$ 
 
882,759.00 
 
2,334,495.00 
 
$ 3,217,254.00 
 
990,343.00 
 
1,857,539.00 
 
1,055,985.00 
 
622,002.00 
 
611,781.00 
 
$ 8,354,904.00 
 
$ 
 
794,483.10 $ 
 
2,101,045.50 
 
90 $ 2,895,528.60 $ 
 
90 
 
891,308.70 
 
90 
 
1,671,785.10 
 
90 
 
950,386.50 
 
90 
 
559,801.80 
 
90 
 
550,602.90 
 
$ 7,519,413.60 $ 
 
0.00 0.00 
2,029.00 2,029.00 
 
$ 1,445,997.00 
 
$ 1,301,397.30 $ 
 
0.00 
 
$ 1,445,997.00 
 
113,245.00 
 
$ 1,559,242.00 
 
$ 
 
4361801.00 
 
$ 1013501947.00 
 
90 $ 1,301,397.30 $ 
 
90 
 
1011920.50 
 
$ 11403,317.80 $ 
 
90 $ 
 
393,120.90 $ 
 
$ 9,3151852.30 $ 
 
0.00 
0.00 0.00 2,029.00 
 
$ 
 
285,899.00 
 
90 $ 
 
257,309.10 
 
73z719.00 
 
100 
 
73,719.00 $ 
 
$ 
 
359,618.00 
 
$ 
 
331,028.10 $ 
 
-1,651.00 -11651.00 
 
$ 10,710,565.00 
 
$ 9,646,880.40 $ 
 
378.00 
 
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development 
Total Staff Development Programs (*) Identifies Fourteen Weighted Programs. 
See notes to the general purpose financial statements. 
 
$ 
 
31,458.00 
 
68,282.00 
 
$ 
 
31,458.00 $ 
 
68,282.00 
 
0.00 -378.00 
 
s_..,...,.99,.,7.,.4_0,..oo.., 100 $ 
 
99,740.00 $ _ _ _-..,3.1.s....o..o... 
 
- 38 - 
 
 SCHEDULE "6" 
 
EDUCATION TOTAL 
REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 
 
794,483.10 $ 
 
938,410.83 $ 
 
20,458.67 $ 
 
958,869.50 
 
2,101,045.50 
 
2,289,651.72 
 
59,102.87 
 
2,348,754.59 
 
$ 2,895,528.60 $ 3,228,062.55 $ 
 
79,561.54 $ 3,307,624.09 $ 
 
0.00 
 
891,308.70 
 
1,229,627.13 
 
17,325.24 
 
1,246,952.37 
 
0.00 
 
1,671,785.10 
 
2,075,177.47 
 
46,228.35 
 
2,121,405.82 
 
0.00 
 
950,386.50 
 
1,164,498.75 
 
65,743.39 
 
1,230,242.14 
 
0.00 
 
559,801.80 
 
826,960.88 
 
22,961.63 
 
849,922.51 
 
0.00 
 
552,631.90 
 
696,332.53 
 
74,772.09 
 
771,104.62 
 
0.00 
 
$ 7,521,442.60 $ 9,220,659.31 $ 
 
306,592.24 $ 9,527,251.55 
 
$ 1,301,397.30 $ 
 
606,595.19 $ 860,218.89 . 33,463.15 33,109.76 
 
9,903.47 $ 34,593.75 
711.90 962.45 
 
616,498.66 894,812.64 
34,175.05 34iD72.21. 
 
$ 1,301,397.30 $ 1,533,386.99 $ 
 
46,171.57 $ 1,579,558.56 
 
0.00 
 
101,920.50 
 
154,045.61 
 
11987.98 
 
156,033.59 
 
0.00 
 
$ 1,403,317.80 $ 1,687,432.60 $ 
 
48,159.55 $ 1,735,592.15 
 
$ 
 
393,120.90 $ 
 
471,221.12 $ 
 
61659.78 $ 
 
4771880.90 
 
0.00 
 
$ 9,317,881.30 $ 11,379,313.03 $ 
 
361,411.57 $ 111740,724.60 
 
$ 
 
257,309.10 $ 
 
456,972.31 
 
$ 
 
456,972.31 
 
0.00 
 
721068.00 
 
$ 
 
72,511.89 
 
72,511.89 
 
0.00 
 
$ 
 
3291377.10 $ 
 
456,972.31 $ 
 
72,511.89 $ 
 
529A84.20 
 
$ 9,647,258.40 $ 11,836,285.34 $ 
 
433,923.46 $ 12,270,208.80 $ 
 
0.00 
 
$ 
 
31,458.00 
 
67,904.00 
 
s _ _ _99_._36_2_.oo_ 
 
$ 
 
45,114.08 $ 
 
45,114.08 
 
54,884.74 
 
541884.74 
 
$ 
 
99,998.82 $ 
 
99,998.82 s_ _ _ _ _ _o...o.o_, 
 
- 39 - 
 
 SECTIONil COMPLIANCE AND INTERNAL CONTROL REPORTS 
 
 w. RUSSELL 
 
HINTON 
 
STATE AUDITOR 
 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 8, 2000 
 
Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members of the State Board of Education 
and Superintendent and Members ofthe Elbert County Board of Education 
 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OYER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
 
Ladies. and Gentlemen: 
 
We have audited the financial statements of Elbert County Board of Education as of and for the year ended June 30, 1999, and have issued our report thereon dated May 8, 2000. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted our audit in accordance with generally accepted auditing 
standards and the standards applicable to financial audits contained in Government Auditing Standards, issued 
by the Comptroller General of the United States. 
 
Compliance 
 
As part of obtaining reasonable assurance about whether Elbert County Board of Education's :financial 
 
statements are free ofmaterial misstatement, we performed tests ofits compliance with certain provisions of 
 
laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on 
 
the determination of financial statement amounts. However, providing an opinion on compliance with those 
 
provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results 
 
of our tests disclosed no instances of noncompliance that are required to be reported under Government 
 
Auditing Standards. 
 
. 
 
Internal Control Over Financial Reporting 
 
In planning and performing our audit, we considered Elbert County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted a certain matter involving the internal control over financial reporting and its operation 
 
99YB-40 
 
 that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control over financial reporting that, in our judgement, could adversely affect Elbert County Board of Education's ability to record, process, summarize and report financial data consistent with assertions of management in the financial statements. The reportable condition is described in the accompanying Schedule of Findings and Questioned Costs as item FS-6521-99-01. 
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course;: ofperforming their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, the reportable condition described above, is considered to be a material weakness. 
This report is intended solely for the information and use of management, members of the Elbert County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
~~-~ Russell W. Hinton State Auditor 
RWH:jb 99YB-40 
 
 w. RUSSELL HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 8, 2000 
 
Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members ofthe State Board of Education 
and Superintendent and Members of the Elbert County Board ofEducation 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM 
AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 
Ladies and Gentlemen: 
Compliance 
We have audited the compliance of Elbert County Board of Education with the types of compliance requirements described in the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to its major Federal program for the year ended June 30, 1999. Elbert County Board of Education's major Federal program is identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major Federal program is the responsibility of Elbert County Board ofEducation's management. Our responsibility is to express an opinion on Elbert County Board ofEducation's compliance based on our audit. 
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and 0MB Circular A-133,Audits ofStates, Local Governments, and Non-Pro.fit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Elbert County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Elbert County Board of Education's compliance with those requirements. 
 
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 In our opinion, the Elbert County Board ofEducation complied, in all material respects, with the requirements referred to above that are applicable to its major Federal program for the year ended June 30, 1999. 
Internal Control Over Compliance 
The management of Elbert County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Elbert County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. 
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by emp_loyees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. 
This report is intended solely for the information and use of management, members of the Elbert County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
~ronw.~, 
State Auditor 
RWH:jb 99SA-10 
 
 SECTIONill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 ELBERT COUNTY BOARD OF EDUCATION 
 
AUDITEE'S RESPONSE 
 
. 
 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
YEAR ENDED JUNE 30. 1999 
 
PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FS-6521-97-01 FS-6521-98-01 FS-6521-98-02 
 
Further Action Not Warranted 
Further Action Not Warranted 
Unresolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6521-98-02 
 
At this time the Elbert County Board of Education does not have the man power or the funds t@ maintain General Fixed Assets. 
 
PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FA-6521-98-01 
 
Previously Reported Corrective Action Implemented 
 
 SECTIONN FINDINGS AND QUESTIONED COSTS 
 
 ELBERT COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
I SUMMARY OF AUDITOR'S RESULTS 
1. TxtJe of Report Issued on the Financial Statements The auditor's opinion on the Elbert County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. 
2. Reportable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Elbert County Board ofEducation disclosed a financial statement reportable condition related to the following control category. 
General Fixed Assets 
The reportable condition described above is considered to be a material weakness. 
3. Noncompliance Material to the Financial Statements The audit ofthe Elbert County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. 
4. &a,ortable Conditions in Internal Control Over Major Programs The audit report for the Elbert County Board ofEducation did not disclose any reportable conditions in internal control over major programs. 
5. TxtJe ofReport Issued on Compliance for Major Programs The auditor's opinion on the Elbert County Board of Education's report on compliance with requirements applicable to major programs was unqualified. 
6. Audit Findings Required to be Reported by Section ,510(a) of OMB Circular A-133 
The Elbert County Board ofEducation's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. 
7. Major Programs The Federal award audited as a major program is as follows: 84.010 Elementary and Secondary Education Act - Title 1 - Grants to Local Educational Agencies 
8. I)!pe "A" Program Dollar Threshold 
The dollar threshold for type "A" programs was $300,000.00. 
9. Low Risk Auditee 
The Elbert County Board ofEducation was audited as a low risk auditee based on a waiver granted by the U.S. Department ofEducation. 
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 ELBERT COUNTY BOARD OF EDUCATION 
SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1999 
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6521-99-01 The Elbert County Board ofEducation did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose :financial statements ofthe Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. Management's Response: The Elbert County Board of Education does not have the man power or the funds at this time to maintain general fixed assets. 
III FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
No matters were reported. 
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