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AUDIT REPORT EFFINGHAM COUNTY BOARD OF EDUCAnON 
SPRINGFIELD, GEORGIA YEAR ENDED JUNE 30, 1998 
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS 
254 WASHINGTON STREET 
ATLANTA, GEORGIA 30334-8400 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
4 
 
C 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
7 
 
D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
8 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
E 
 
COMBINING BALANCE SHEET 
 
22 
 
F 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
24 
 
CAPITAL PROJECTS FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
26 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
27 
 
SCHEDULES 
 
1 SCHEDULE OF REQUIRED SUPPLEMENTARY INFORMATION 
 
28 
 
2 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
 
29 
 
3 SCHEDULE OF STATE REVENUE 
 
31 
 
4 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
 
33 
 
5 SCHEDULE OF EXPENDITURES 
 
LOTTERY PROGRAMS 
 
34 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
6 
 
OVERALL 
 
37 
 
7 
 
BYPR,OGRAM 
 
38 
 
SECTIONll 
COMPLIANCE AND INTERNAL CONTROL REPORTS 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM 
AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 
 
SECTION ill AUDITEE'SRESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 RUSSELL W. HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 
March 25, 1999 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly Members ofthe State Board of Education 
and Superintendent and Members ofthe Effingham County Board of Education 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
Ladies and Gentlemen: 
We have audited the accompanying general purpose financial statements of the Effmgham County Board of Education, as of and for the year ended June 30, 1998, as listed in the table of contents. These general purpose financial statements are the responsibility of the Effingham County Board of Education's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. 
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
* The general purpose financial statements of the Board did not contain a General Fixed Assets 
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
98ARL-14B 
 
 * 
 
" 
School activity accounts maintained at the individual schools are not included in the general purpose 
 
financial statements. To conform to generally accepted accounting principles, these accounts should 
 
be included in the general purpose financial statements. 
 
* The Board did not recognize as expenditures, in the year ended June 30, 1998, a portion of salaries 
and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1998. Also funds received, subsequent to June 30, 1998, from the Georgia Department of Education for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1997, were improperly recorded in the year ended June 30, 1998. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
 
In our opinion, except for the effects on the general purpose fmancial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Effingham County Board ofEducation as ofJune 30, 1998, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles. 
 
As discussed in Note 1 to the general purpose financial statements, during fiscal year 1998, the Board changed its method of accounting for inventories ofpurchased foods and Federal donated commodities such that these amounts are recorded in the general purpose financial statements. In addition, the Board changed its method of-accounting to include revenues and expenditures associated with Federal donated commodities in its general purpose financial statements. These changes are in accordance with generally accepted accounting principles. 
 
In accordance with Government Auditing Standards, we have also issued our report dated March 25, 1999, on our consideration ofthe Effingham County Board ofEducation's internal control over fmancial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. 
 
The year 2000 supplementary information on Schedule "1" is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally 'of inquiries of management regarding the methods ofmeasurement and presentation ofthe supplementary information. However we did not audit the information and do not express an opinion on it. In addition, we do not provide assurance that Effingham County Board of Education is or will become year 2000 compliant, that the Board's year 2000 remediation efforts will be successful in whole or in part, or that parties with which Effingham County Board ofEducation does business are or will become year 2000 compliant. 
 
98ARL-14B 
 
 Our audit was perfonned for the purpose of forming an opinion on the general purpose financial statements of the Effingham County Board of Education taken as a whole. The accompanying combining statements (Exhibits E through H) and the financial schedules (Schedules 2 through 7), which includes the Schedule of Expenditures of Federal Awards as required by U. S. Office of Management and Budget Circular A-133, 
Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for purposes ofadditional 
analysis and are not a required part ofthe general purpose fmancial statements. Such infonnation has been subjected to the auditing procedures applied in the audit ofthe general purpose fmancial statements and in our opinion, except for the effects ofthe matters referred to in the third paragraph, such infonnation is fairly presented in all material respects in relation: to the general purpose financial statements taken as a whole. 
A copy of this report has been filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
:{J/.4~J.P IA ~~ Russell W. Hinton State Auditor 
RWH:gp 98ARL-14B 
 
 EFFINGHAM COUNTY BOARD OF EDUCAnON 
 
  EXHIBIT "A" 
 
DEBT SERVICE 
FUND 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS 
 
(Memorandum Only) 
 
JUNE 30, 1998 
 
JUNE 30,1997 
 
$ 2,078,313,79 $ 
 
891,505.59 
 
$ 
 
3,500.50 
 
5,361,354.69 
 
5,318,759.41 
 
51,990.31 
 
1,545,074.52 
 
1,031,515.52 
 
25,000.00 
 
16,362.50 
 
7,267.76 
 
493,373.85 
 
410,475.45 
 
26,688.01 9,537.34 
 
$ 
 
24,176.69 
 
24,176.69 
 
52,295.83 
 
15,020,823.31 4,946,439.74 
355,000.00 
 
15,020,823.31 4,946,439.74 
355,000.00 
 
16,027,704.17 5,542,668.14 410,000.00 
 
$ 
 
55,490.81 $ 
 
20,346,439.74 $ 29,902,144.44 $ 29,692,191.87 
 
$ 
 
69,142.86 
 
1,661,794.07 $ 
 
77,005.85 
 
384,162.49 
 
315,921.68 
 
4,995,000.00 
 
4,995,000.00 
 
28,387.84 
 
989.52 
 
159,660.00 
 
109,795.39 
 
109,255.00 
 
$ 
 
31,314.12 
 
493,373.85 
 
410,475.45 
 
$ 
 
15,045,000.00 
 
15,045,000.00 
 
16,080,000.00 
 
4,946,439.74 
 
4,946,439.74 
 
5,542,668.14 
 
355,000.00 
 
355,000.00 
 
410,000.00 
 
$ 
 
31,314.12 $ 
 
20,346,439.74 $ 28,247,215.85 $ 27,941,836.03 
 
$ 
 
24,176.69 
 
0.00 
 
$ 
 
24,176.69 
 
$ 
 
5,977.69 
 
24,176.69 $ 
 
52,295.83 
 
618,000.00 
 
618,000.00 
 
26,688.01 9,537.34 3,750.00 68,414.00 
 
78,111.00 
 
-535,440.01 1,433,824.87 
 
-325,949.83 1,327,898.84 
 
$ 1,654,928.59 $ 1?50,355.84 
 
$ 
 
55,490.81 $ 
 
20,346,439.74 $ 29,902,144.44 $ 29,692,191.87 
 
-3- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BAlANCES 
ALL GOVERNMENTAL FUND TYPES 
YEAR ENDED JUNE 30,1998 
 
FUND BALANCE JUNE 30 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
$ 2,051,824.87 $ ====-2=8.=!9,=62=9..2...9.. 
 
 EXHIBIT"B" 
 
CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS 
 
(Memorandum Only) 
 
YEAR ENDED 
 
JUNE 30,1998 
 
JUNE 30,1997 
 
$ 
 
701,624.00 
 
$ 27,407,063.24 $ 25,562,428.78 
 
2,912,572.83 
 
2,238,395.47 
 
1,127,652.14 $ 1,892,349.81 
 
11,823,634.10 
 
10,044,664.25 
 
16,000.00 
 
15,645.53 
 
1,954,769.51 
 
1,420,292.80 
 
$ 1,845,276.14 $ 1,907,995.34 $ 44,098,039.68 $ 39,265,781.30 
 
$ 24,487,566.56 $ 22,248,195.37 
 
$ 1,976,719.82 
 
1,807,510.49 836,015.74 
1,151,735.90 602,872.29 
2,059,029.74 619,525.32 
2,796,631.05 1,940,404.99 
66,854.99 14,985.44 2,551,783.33 2,363,194.72 
 
1,730,589.23 288,360.96 
1,140,677.28 779,827.02 
2,139,536.42 337,830.79 
2,790,002.82 1,807,712.02 
38,227.00 15,031.80 2,638,260.96 2,998,402.31 
 
$ 1,035,000.00 900,210.00 904.48 
 
1,722,128.40 1,244,448.84 
904.48 
 
1,508,562.92 1,297,421.74 
1,811.42 
 
$ 1,976,719.82 $ 1,936,114.48 $ 44,265,592.28 $ 41,760,450.06 
 
$ 
 
-131,443.68 $ 
 
-28,119.14 $ 
 
-167,552.60$ -2,494,668.76 
 
$ . -78,111.00 $ 
 
$ 
 
-78,111,00 $ 
 
$ 
 
-209,554.68 $ 
 
78,111.00 
 
$ 0,00 0.00 $ 
 
35,900.00 $ 78,930.82 -78,930.82 
35,900.00 $ 
 
313,746.14 1,708,878.27 -1,70M78.27 
313,746.14 
 
-28,119.14 $ 52,295.83 
 
-131,652.60 $ 1,750,355.84 
 
-2,180,922.62 3,931,278.46 
 
26,688.01 9,537.34 
 
$ 
 
-131,443.68 $ 
 
24,176.69 $ 
 
1,750,355.84 
 
-5- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - lNON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1998 
 
EXHIBIT "C 
 
The notes to the general purpose financial statements are an integral part' of this statement. -7- 
 
 -' 
EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXIllBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY 
The Effingham County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. Its budget is not subject to approval by any other entity. Accordingly, the Board is a primary government and consists of all the organizations that compose its legal entity. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a fmancial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Gr<?up should be maintained for reporting the cost of assets acquired by governmental fund types. 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds ofspecific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department ofEducation and from the Federal government to accomplish specific educational objectives. 
-8- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation debt outstanding, material capital lease obligations and intergovernmental contracts. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current fInancial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (Le., revenues and other financing sources) and decreases (Le., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
Governmental funds are accounted for using the modifIed accrual basis ofaccounting under which: 
Revenues are recognized when susceptible to accrual (Le., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, local option sales taxes, intergovernmental grants and investment income. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above defInitions is the accounting treatment afforded the fmal two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fIscal year 1998, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1997 and ending in early June 1998. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1997 and ending in August 1998. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1998, compensation under; these employment 
-9- . 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
contracts had been earned, but two of the twelve monthly payments, due for July and August 1998, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1998. Also, the State's portion of the compensation paid in July and August 1998 was received and recorded as revenue in the fiscal year subsequent to June 30, 1998. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1997, were recorded in the year ended June 30, 1998. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
BUDGET 
The Effmgham County Board of Education's budget is a complete fmancial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a fmal school budget. This fmal budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
CASH AND CASH EQUIVALENTS 
COMPOSmON OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. 
INVESTMENTS 
COMPOSITION OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to 
- 10- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "0" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following: 
(1) Obligations issued by the State of Georgia or by other states, 
(2) Obligations issued by the United States government, 
(3) Obligations fully insured 'or guaranteed by the United States government or a United States government agency, 
(4) Obligations of any corporation of the United States government, 
(5) Prime banker's acceptances, 
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, 
(7) Repurchase agreements, and 
(8) Obligations of other political subdivisions of the State of Georgia. 
RECEIVABLES 
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
PROPERTY TAXES 
The Effingham County Board of Commissioners fixed the property tax levy for the 1997 tax year (calendar year) on October 17, 1997 (levy date). Taxes were due on December 29, 1997. The lien date for property taxes was January 1, 1997. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1998. The Effingham County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board. 
 
- 11 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
( 
Tax millage rates levied for the 1997 tax year (calendar year) for the Effingham County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations School Bonds 
 
15.63 mills 2.67 mills 
 
.1.83ll mills 
 
SALES TAXES 
 
Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue amounted to $1,127,652.14 and was recorded in the Capital Projects Fund. The State will terminate collection of this tax once an additional $13,872,347.86 has been collected or on December 31, 2002 whichever occurs first. 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported. on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
For fiscal year 1998, the Board began recording inventories of purchased foods and donated food commodities, and also began accounting for the revenues and expenditures associated with donated food commodity items received and consumed by the Board. The recording of the purchased foods and donated food commodities inventories, and the related revenues and expenditures associated with donated food commodities is a change in accounting principles. 
 
PREPAID ITEMS 
 
Payments made to vendors for services that will benefit periods subsequent to June 30, 1998, are recorded as prepaid items. 
 
- 12- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1998 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
GENERAL OBLIGATION BONDS 
 
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the fmancial statements during the year bonds are issued. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. 
 
INTERFUND TRANSACTIONS 
 
The Board has the following types of interfund transactions: 
 
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. 
 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
 
MEMORANDUM ONLY - TOTAL COLUMNS 
 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. 
 
DEFICIT FUND BALANCES 
 
Funds reporting a deficit fund balance position at June 30, 1998, are as follows: 
 
Fund Type/Fund Name 
 
Deficit Balances 
 
Governmental Fund Types Special Revenue Fund School Food Services Fund Capital Projects Fund Special Purpose Local Option Sales Tax 
 
$ 335,582.33 $ 199,857.68 
 
In the subsequent period, the Board anticipates sufficient School Food Services revenues and Special Purpose Local Option Sales Tax revenues to eliminate these deficits. 
 
- 13 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 2: DEPOSITS AND INVESTMENTS 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of anyone of or any combination of the following: 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, 
(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia, 
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose, 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
CATEGORIZATION OF DEPOSITS At June 30, 1998, the bank balances were $2,907,004.33. The amounts of the total bank balances are classified into three categories of credit risk: 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
- 14- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "0" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
Category 2 - Cash collateralized with securities held by the pledging fmancial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1998, as follows: 
 
Risk Category 
 
Bank Balance 
 
1 
 
$ 100,000.00 
 
2 
 
2,807,004.33 
 
3 
 
0.00 
 
Total 
 
$ 2.907,004.33 
 
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below: 
 
Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name. 
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name. 
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name. 
 
Funds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns Specific, identifiable investment securities in the pool. 
 
At June 30, 1998, the carrying value of the Board's total investments was $5,361,354.69. The investments are classified as to risk categories as follows: 
 
Type ofInvestment 
 
Risk Categories 2 
 
Investment Portfolio Account $ ]S,124,60 $ 
 
0,00 $ 
 
Local Government Investment Pools 
 
Total Investments 
 
Carrying 
 
3 
 
Amount 
 
000 $ 15,124,60 $ 
 
Fl'lir Value 
]5,124.60 
 
5.346.230.09 5.346,230,09 $ 536] 35469 $ 5,36135469 
 
- 15 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXIDBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 2: DEPOSITS AND INVESTMENTS 
The carrying amounts shown above includes amounts maintained in an investment pool by the State of Georgia, Office of Treasury and Fiscal Services in which the Board owns no identifiable securities. The investment policy of the State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool (primary Liquidity Portfolio) does not provide for investment in derivatives or similar investments. A description of the Primary Liquidity Portfolio is as follows: 
The Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a 2a-7like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety of capital, investment income, liquidity and diversification while maintaining principal ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value of the shar~s. Participation in the pool is voluntary and deposits consist offunds from local governments; operating and trust fwids of Georgia's state agencies,'colleges and universities; and current operating funds of the State of Georgia's General Fund. 
Investments in Georgia Fund 1 and Fund 6 are directed toward short-term instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity ofGeorgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration ofapproximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1998 was 29 days. The average investment duration for Fund 6 on June 30, 1998 was .96 years. 
Note 3: NON-MONETARY TRANSACTIONS 
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
Note 4: INTERFUND ASSETS AND LIABILITIES 
Due to and due from other funds are recorded for interfund receivables and payables which arise from interfund transactions. The following analysis summarizes the status ofall interfund transactions ofthe Board at June 30~ 1998: 
 
- 16- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1998 
 
Note 4: INTERFUND ASSETS AND LIABILITIES 
 
Due From Other Funds 
 
Due To Other Funds 
 
General Fund Special Revenue Fund 
School Food Services Fund Capital Projects Fund 
Special Purpose Local Option Sales Tax Debt Service Fund 
 
$ 493,373.85 
$ 328,373.77 
133,685.96 31,314.12 
 
" 
Note 5: RISK MANAGEMENt 
 
$ 493.373.85 $ 493.373.85 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or. injuries to employees; natural disaster and unemployment compensation. 
 
The Board has obtained commercial insurance forrisk of loss associated with torts, assets, job related illness or injuries to employees and natural disaster. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years. 
 
The Board participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994 to develop and administer a plan to reduce risk of loss on account ofgeneral liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insUrance funds, including the processing and defense of claims brought against members of the system. The Board pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty fdr property, boiler and machinery, general liability (including coverage for sexual harassment, molestation and abuse) and automobile risks. Payment of excess insurance for the system varies by line of coverage. Errors and omissions coverage was purchased to cover $1,000,000.00 of specific losses after member deductible. 
 
The Board is self-insured with regardto unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. 
 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
- 17 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 5: RISK MANAGEMENT 
 
Beginning o f Year Liability 
 
Claims and Changes in Estimates 
 
Claims Paid 
 
End ofYear Liability 
 
1997 1998 
 
$ 
 
0.00 $ 
 
17,196.00 $ 
 
17,196.00 $ 
 
0.00 
 
$ 
 
0.00 $ 
 
6,250.00 $ 
 
6,250.00 $ 
 
0.00 
 
The Board has purchased a surety bond to provide additional insurance coverage as follows: 
 
Position Covered 
 
Amount 
 
Superintendent 
 
$ 100,000.00 
 
Note 6: OPERATING LEASES 
 
Effingham County Board ofEducation has entered into various leases as lessee for copiers. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 1998, amounted to $121,290.48. Future minimum lease payments for these leases are as follows: 
 
Year Ending 
 
Amount 
 
1999 2000 2001 2002 
 
$ 152,135.76 152,135.76 62,891.86 1,524.50 
 
Total 
 
$ 368.687.88 
 
Note 7: GENERAL LONG-TERM DEBT 
 
CAPITAL LEASES The Effingham County Board ofEducation entered into an agreement on October 1, 1994, with the Georgia School Boards Association (GSBA), Incorporated for the construction and subsequent lease ofvarious school facilities. Under the terms of the lease agreement, the Board will make semi-annual payments through January 15,2005. This lease includes an annual renewal clause. 
 
The Effingham County Board of Education has entered into a lease agreement as lessee for athletic, copy, maintenance, and vocational equipment and an intergovernmental contract with the City of Springfield to finance a sanitary sewer system to serve the schools. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as ofthe date ofthe inception. 
 
- 18 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 7: GENERAL LONG-TERM DEBT 
 
GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: 
 
Purpose 
 
Interest Rates 
 
Amount 
 
General Government - Series 1994 
 
4.20% - 6.25% $15,045,000.00 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1998, were as follows: 
 
Balance July 1, 1997 Additions Deductions 
Payments 
Balance June 30, 1998 
 
Capital Leases 
 
GSBA 
 
Other 
 
Intergovernmental Contract 
 
General Obligation 
Bonds 
 
Total 
 
$ 5,180,000.00 $ 362,668.14 $ 410,000.00 $16,080,000.00 $22,032,668.14 
 
35,900.00 
 
35,900.00 
 
535,000.00 
 
97,128.40 
 
55,000.00 1,035,000.00 1,722.128.40 
 
$ 464500000 $ 301,439.74 $ 35500000 $15,045,000.00 $20 346 439.74 
 
At June 30, 1998, payments due by fiscal year which includes principal and interest for these items are as follows: 
 
Fiscal Year Ended June 30 
 
Capital Leases 
 
GSBA 
 
Other 
 
Intergovernmental Contract 
 
General Obligation 
Bonds 
 
Total Debt 
 
1999 2000 2001 2002 2003 2004-2008 2009 - 2013 
 
$ 822;587.50 $ 818,207.50 821,937.50 823,187.50 821,887.50 
1,643,325.02 
 
124,744.74 $ 124,744.74 85,525.90 
8,792.26 
 
88,105.00 88,485.00 88,415.00 87,885.00 91,885.00 
 
$ 1,927,082.50 1,919,945.00 1,913,945.00 1,903,690.00 1,893,420.00 9,382,707.50 1,854,062.50 
 
$ 2,962,519.74 2,951,382.24 2,909,823.40 2,823,554.76 2,807,192.50 11,026,032.52 1,854,062.50 
 
Total Principal and Interest $ 5,751,132.52 $ 343,807.64 $ 444,775.00 $20.794,852.50 $27334,567.66 
 
Deduct: Imputed Interest 
 
1.106,132.52 
 
42.367.90 
 
89,775.00 
 
Net Present Value of Future Minimum Lease Payments $ 4.645 000.00 $ 301,43974 $ 355.000.00 
 
Note 8: ON-BEHALF PAYMENTS 
The Board has recognized revenues and expenditures in the amount of $555,480.42 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies. 
 
- 19- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1998 
 
Note 8: ON-BEHALF PAYMENTS 
 
Georgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance ofNon-Certified Personnel 
In the amount of $410,360.62 
 
Paid to the Teachers Retirement System of Georgia For Teachers Retirement System (TRS) Employer's Cost 
In the amount of $39,465.80 
 
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost 
In the amount of$105,654.00 
 
Note 9: SIGNIFICANT COMMITMENTS 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1998, together with funding available: 
 
Project 
 
Unearned Executed Contracts 
 
Funding Available From State 
 
98/97S-651-021 
 
$ 280.255.96 $ 1.380.00 
 
The amounts described in this note are not reflected in the general purpose financial statements. 
 
Note 10: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
 
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. 
 
- 20- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1998 
 
Note 11: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: 
 
Fiscal Year 
 
Percentage Contributed 
 
Required Contribution 
 
. 1998 1997 1996 
 
100% 100% 100% 
 
$ 2,584,620.12 $ 2,304,756.95 $ 2,036,207.00 
 
- 21 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1998 
 
ASSETS 
Cash and Cash Equivalents 
Accounts Receivable 
Inventories Food Donated Commodities Purchased Food 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTIERY PROGRAMS 
 
$ 
 
177,261.31 $ 
 
131,066.12 
 
26,688.01 9,537.34 
 
Total Assets 
 
$ 
 
213,486.66 $=====1=31=,O=6=6=.1=.2 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Accounts Payable Salaries Payable Expired Grant Balances Payable Due to Other Funds 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food For Local Assistance Grant Unreserved Deficit Undesignated 
Total Fund Equity 
 
$ 
 
46,561.21 $ 
 
137,908.66 
 
44,874.20 86.191.92 
 
328,373.77 
 
$ 
 
512.843.64" $ 
 
131.066.12 
 
$ 
 
26,688.01 
 
9,537.34 
 
-335,582.33 
 
0.00 $ 
 
0.00 
 
$ -299,356.98 $ 
 
0.00 
 
Total Liabilities and Fund Equity 
See notes to the general purpose financial statements. - 22- 
 
$ 
 
213,486.66 $ __....1...3..1......0..6.=6=.1=::2 
 
 EXHIBIT"E" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
JUNE 30, 1998 JUNE 30, 1997 
 
$ 185,536.26 $ 
 
44,270.82 $ 538,134.51 $ 303,135.51 
 
83,283.00 
 
16,802.78 
 
100,085.78 
 
163,635.00 
 
26,688.01 9,537.34 
 
$ 268,819.26 $ 
 
61,073.60 $ 674,445.64 $ 466,770.51 
 
$ 
 
93,377.72 $ 
 
141,076.01 
 
28,387.84 
 
$ 262,841.57 $ 
 
57,323.60 $ 57,323.60 $ 
 
242,136.73 $ 365,176.59 28,387.84 328,373.77 
964,074.93 $ 
 
74,882.65 306,454.24 
908.00 410,475.45 
792,720.34 
 
$ 
 
5,977.69 
 
$ 
 
5,977.69 
 
$ 
 
3,750.00 
 
26,688.01 9,537.34 3,750.00 
 
-335,582.33 $ -325,949.83 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
$ 
 
5,977.69 $ 
 
3,750.00 $ -289,629.29 $ -325,949.83 
 
$ 268,819.26 $ 
 
61,073.60 $ 674,445.64 $ 466,770.51 
 
- 23- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30.1998 
 
REVENUES 
State Funds Federal Funds Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation 
Capital Outlay 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Operating Transfers In 
Excess of Revenues and Other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
FUND BALANCE JUNE 30 
See notes to the general purpose financial statements. 
-24 - 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 
 
186,184.00 $ 1,004,728.41 
 
1,102,919.37 
 
1,253,047.46 
 
$ 2,542,150.83 $ 1,004,728.41 
 
$ 
 
876,097.23 
 
92,370.06 325.00 
 
11,821.09 23,627.50 
 
$ 2,551,783.33 
 
836.77 
 
$ 2,551,783.33 $ 1,005,077.65 
 
$ 
 
-9,632.50 $ 
 
-349.24 
 
$ 
 
-9,632.50 $ 
 
-325,949.83 
 
26,688.01 9,537.34 
 
349.24 
0.00 0.00 
 
$ -299,356.98 $ ========,,0..0...=0 
 
 EXHIBIT"F" 
 
FEDERAL 
PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
YEAR ENDED JUNE 30, 1998 JUNE 30, 1997 
 
$ $ 1,724.670.16 
$ 1,724,670.16 $ 
 
80,552.78 $ 
 
1.271,465.19 $ 2,827.589.53 1.253,047.46 
 
1,045.663.37 2.094,401.71 1,054,583.26 
 
80.552.78 $ 5,352.102.18 $ 4,194,648.34 
 
$ 1,310,414.99 
189.287.66 70.502.44 
$ 75.314.29 
4,457.00 55,038.00 
14,148.67 
 
$ 1.719.163.05 $ 
 
$ 
 
5,507.11 $ 
 
$ 2,186,512.22 $ 1.533,277.54 
 
36.802.78 40,000.00 
 
281.657.72 70,827.44 36,802.78 87.135.38 23,627.50 4.457.00 55,038.00 
14.985.44 2.551.783.33 
40,000.00 
 
314,093.85 76,023.46 
97,122.80 
28,574.78 38.227.00 15,031.80 2,638.260.96 
 
76.802.78 $ 5,352,826.81 $ 4,740.612.19 
 
3,750.00 $ 
 
-724.63 $ -545,963.85 
 
470.58 
 
819.82 
 
27,501.16 
 
$ 
 
5.977.69 $ 
 
3.750.00 $ 
 
95.19 $ -518,462.69 
 
0.00 
 
0.00 
 
-325.949.83 
 
192.512.86 
 
26,688.01 9,537.34 
 
$ 
 
5,977.69 $ 
 
3,750.00 $ -289.629.29 $ -325.949.83 
 
- 25- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30,1998 
 
EXHIBIT"G" 
 
ASSETS Cash and Cash EqUivalents Accounts Receivable 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
LOTIERY PROJECT 
 
TOTALS JUNE 30,1998 JUNE 30,1997 
 
$ 352,020.02 $ 352,020.02 $ 187,906.39 
 
$ 474,465.09 
 
474A65.09 
 
Total Assets 
 
$ 474A65.09 $ 352,020.02 $ 826A85.11 $ 187,906.39 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Contracts Payable Retainages Payable Due to Other Funds 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For State Capital Outlay Projects Unreserved Deficit Undesignated 
Total Fund Equity 
 
$ 421,162.88 
 
$ 421,162.88 
 
119,473.93 $ 
 
14,691,02 
 
134,164.95 
 
159,660.00 
 
159,660.00 $ 
 
109,255,00 
 
109,255.00 
 
133,685.96 
 
133.685.96 
 
$ 674,322.n $ 283,606.02 $ 957,928.79 $ 
 
$ 
$ -199,857;68 -0.00 
$ -199,857.68 $ 
 
68,414.00 $ 
0.00 68A14.00 $ 
 
68,414.00 $ 
-199,857.68 0.00 
-131A43.68 $ 
 
109,795,39 109,795.39 
78,111.00 0.00 
78,111.00 
 
Total Liabilities and Fund Equity 
 
$ 474A65.09 $ 352.020.02 $ 826A85.11 $ 187.906.39 
 
See notes to the general purpose financial statements. 
 
-26 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30.1998 
 
EXHIBIT "H" 
 
FUND BALANCE JUNE 30 
 
$ -199,857.68 $ 
 
68:414.00 $ -131,443.68 $ _.....7..8.,.1.1..10..0. 
 
See notes to the general purpose financial statements. 
 
- 27- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION 
 
SCHEDULE "1" 
 
SCHEDULE OF REOUIRED SUPPLEMENTARY INFORMATION 
 
YEAR 2000 DISCLOSURES 
 
YEAR ENDED JUNE 30, 1998 
 
At June 30, 1998, the Effingham County Board of Education had no outstanding contractual commitments for the purpose of making computer systems and other electronic equipment year 2000 compliant. The year 2000 issue is the result of shortcomings in many electronic data processing systems and other equipment that make operations beyond year 1999 troublesome. The year 2000 issue is of primary concern for the Board's financial accounting system. The following stages have been identified as necessary to implement a year 2000 compliant systems. 
Awareness Stage - Encompasses establishing a budget and project plan for dealing with the year 2000 Issue. 
Assessment Stage - The actual process of identifying all of its systems and individual components of the systems to check for compliance. 
Remediation Stage - When changes are made to systems and equipment. 
Validation/Testing Stage - The process of ensuring that the changes made to systems and equipment will produce a year 2000 compliant system. 
It will be necessary for the Board to progress through all four of these stages for each computer and/or electronic system, not already year 2000 compliant, in order to assure that these systems will not be adversely affected. As ofJune 30, 1998, the financial accounting system was detennined to be at the Awareness Stage. 
The Board's financial accounting software (GENESIS) and hardware (Wang VS) is owned by the State (Georgia Department ofEducation). These systems have been detennined to be critical to the Board's ability to successfully conduct operations. As ofJune 30, 1998, the State had not contracted for the remediation of either the Wang VS operating system or the GENESIS accounting software. In the subsequent period, the Georgia Department of Education remediated the Wang VS operating system and the updated operating system was installed at all GENESIS sites as of December 9, 1998. The Georgia Department of Education has remediated the GENESIS software and conducted tests at nine pilot sites. The remediated GENESIS software has been provided to all boards ofeducation currently utilizing the GENESIS accounting software. 
 
See notes to the general purpose financial statements. - 28- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30, 1998 
 
SCHEDULE "2" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTITY 10 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Agriculture, U, S, Department of Pass-Through Frpm Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1998 Grant National School Lunch Program 1998 Grant Food Distribution Program (1) 
 
* 10,553 
* 10,555 
10,550 
 
N/A 
 
$ 166,897,96 
 
(2) 
 
N/A 
 
768,990,79 $ 2,384,752,71 (3) 
 
N/A 
 
167,030,62 
 
167,030.62 
 
Total U, S, Department of Agriculture 
 
$ 1,102,919.37 $ 2,551,783,33 
 
Education, U, S, Department of 
 
Pass-Through From Board of Public Education for the City 
 
of Savannah and the County of Chatham 
 
Adult Education 
 
1998 Grant 
 
84,002 
 
Pass-Through From Georgia Department of Education 
 
Elementary and Secondary Education Act 
 
Title I 
 
Grants to Local Educational Agencies 
 
1998 Grant 
 
84,010 
 
Even Start 
 
1998 Grant 
 
84,213 
 
Title II 
 
Eisenhower Professional Development 
 
1998 Grant 
 
84.281 
 
Title VI 
 
Innovative Education Program Strategies 
 
1998 Grant 
 
84.298 
 
Goals 2000 
 
State and Local Education Systemic Improvement Grants 
 
1997 Grant 
 
84.276 
 
1998 Grant 
 
84.276 
 
Individuals with Disabilities Education Act 
 
Part B - Special Education 
 
Flow Through 
 
1998 Grant 
 
* 84,027 
 
Preschool 
 
1998 Grant 
 
* 84.173 
 
Vocational Education - Basic Grants to States 
 
High School Program 
 
Basic Grant 
 
1998 Grant 
 
84,048 
 
N/A 
 
$ 11,611,10 
 
(4) 
 
NlA 
 
760,532,74 $ 
 
760,532.74 
 
N/A 
 
261,050.00 
 
261,033.50 
 
NlA 
 
27,677.00 
 
27,877.18 (3) 
 
N/A 
 
32,602.00 
 
32,659.86 (3) 
 
NlA 
 
40,480,00 
 
40,655.50 (3) 
 
N/A 
 
170,000.00 
 
164,038.81 
 
NlA 
 
322,926,00 
 
N/A 
 
63,062,42 
 
322,963,04 (3) 63,062.42 
 
N/A 
 
46,340,00 
 
46,340.00 
 
Total U. S, Department of Education 
 
~ 
$ 1,736,281,26 $ 1,719,163.05 
 
OTHER FEDERAL ASSISTANCE 
 
Defense, U, S. Department of Direct Department of the Air Force R.O,T,C. Program 
 
$ 73,372,20 
 
(4) 
 
Total Federal Financial Assistance N/A = Not Available 
 
- 29- 
 
$ 2,912,572,83 $ 4,270,946.38 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30. 1998 
 
SCHEDULE "2" 
 
Notes to the Schedule of Expenditures of Federal Awards 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1998 National School Lunch Program. 
(3) Expenditures for this program include State, and/or Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
The Board did not provide Federal Assistance to any Subrecipient. 
The accompanying schedule of expenditures of Federal awards includes the Federal grant activity of the Effingham County Board of Education and is presented on the modified accrual basis of accounting which is the same basis of accounting used in the presentation of the general purpose financial statements. 
 
See notes to the general purpose financial statements. 
 
-30- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 1998 
 
SCHEDULE "3" 
 
AGENCYIFUNDING 
GRANTS Community Affai.rs, Georgia Department of Local Assistance Grants 
Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program Special Instructional Assistance In-School Suspension Mid-term Adjustment Counselors Grades 4 and 5 Technology Training Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Ad Valorem Tax Adjustment A1temative Program At-Risk Summer School Program Environmental Science Program Gifted Technology Health Insurance Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Teachers' Retirement Lottery Programs Alternative School Program Exceptional Growth-Capital Outlay Financial and Management Equipment Instructional Technology Assistive Technology Classroom Technology 
Office of School Readiness Pre-Kindergarten Program 
Office of Treasury and Fiscal Services Public School Employees Retirement 
CONTRACTS Education, Georgia Department of Reimbursement for Substitute Teachers 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 
 
80,552.78 
 
$ 
 
80,552.78 
 
$ 14,483,826.00 2,127,746.00 305,421.00 606,685.00 190,633.00 3,967,855.00 
982,864.00 311,401.00 572,433.00 487,798.00 155,785.00 550,030.00 
65,193.00 86,527.00 -2,223,712.00 1,746,439.00 
65,865.00 
177,641.00 94,380.00 21,935.31 500.00 10,000.00 
410,360.62 5,000.00 
13,724.00 63,535.00 
8,769.19 39,465.80 
105,654.00 
 
186,184.00 
4,132.00 $ 
23,627.50 10,593.00 199,816.00 766,559.91 
 
701,624.00 
 
14,483,826.00 2,127,746.00 305,421.00 606,685.00 190,633.00 3,967,855.00 
982,864.00 311,401.00 572,433.00 487,798.00 155,785.00 550,030.00 
65,193.00 86,527.00 -2,223,712.00 1,746,439.00 186,184.00 65,865.00 
177,641.00 94,380.00 21,935.31 500.00 10,000.00 
410,360.62 5,000.00 
13,724.00 63,535.00 
8,769.19 39,465.80 
4,132.00 701,624.00 
23,627.50 
10,593.00 199,816.00 
766,559.91 
105,654.00 
 
220.13 
 
220.13 
 
$ 25,433,974.05 $ 1,271,465.19 $ 
 
701,624.00 $ 27,407,063.24 
 
See notes to the general purpose financial statements. 
 
- 31 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
YEAR ENDED JUNE 30,1998 
 
SCHEDULE "4" 
 
PROJECT 
Payments as required under the Public Facilities Master Lease of the Ebenezer Elementary School in order to facilitate the purchase of said facility 
The construction, remodeling, furnishing and equipping of various schools and athletic facilities including acquiring necessary technology 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED 
COST (2) 
 
AMOUNT EXPENDED IN CURRENT 
YEAR (3) 
 
AMOUNT EXPENDED 
IN PRIOR YEARS 
 
$ 4,874,000.00 $ 6,428,301.27 $ 677,168.75 $ 
 
0.00 
 
10,126,000.00 11,460,738.00 1,976,719.82 
$ 15,000,000.00 $ 17,889,039.27 $ 2,653,888.57 $ 
 
0.00 0.00 
 
(1) .The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. 
(2) The Board's current estimate of total cost of each project. Includes all cost from project inception to completion. 
(3) The Voters of Effingham County approved the imposition of a 1% sales tax to fund the above projects. Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the project. 
 
See notes to the general purpose financial statements. 
 
- 33- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1998 
 
EXPENDITURES 
. Current Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Business Administration Other Support Services 
 
ALTERNATIVE SCHOOL PROGRAM 
 
FINANCIAL AND MANAGEMENT 
EQUIPMENT 
 
4,480.15 
 
$ 
 
23,627.50 
 
Total Expenditures 
 
$ 
 
4,480.15 $===2:i::!3,=62=7=.5=0 
 
RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Alternative School Program Financial and Management Equipment Instructional Technology Assistive Technology ClassroomTechnology Pre-Kindergarten Program 
 
$ 681,506.20 
4,480.15 23,627.50 
10,593.00 199,817.09 
85,053.71 
 
$ 1,005,On.65 
 
See notes to the general purpose financial statements. - 34- 
 
 SCHEDULE "5" 
 
INSTRUCTIONAL TECHNOLOGY 
 
ASSISTIVE 
 
CLASSROOM 
 
TECHNOLOGY TECHNOLOGY 
 
PRE-KINDERGARTEN PROGRAM 
 
TOTAL 
 
$ 
 
10,593.00 $ 
 
199,817.09 $ 
 
661,206.99 $ 876,097.23 
 
92,370.06 
 
92,370.06 
 
325.00 
 
325.00 
 
11,821.09 
 
11,821.09 
 
23,627.50 
 
836.77 
 
836.n 
 
~ 
 
$ 
 
10,593.00 $ 
 
199,817.09 $========7=66=::,5:=5=:9=.9=1 $ 1,005,077.65 
 
- 35- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1998 
 
SCHEDULE "6" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
FOURTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED PROGRAMS 
 
$ 18,073,708,00 $ 
 
482,129.00 
 
$ 20,296,015.56 1,531 ,496,26 $ 
$ 21,827,511.82 
 
1,180,857.60 
 
-482,518,87 $ 21,344,992.95 
 
$ 
 
0.00 $=====0:=.0=,=0 
 
See notes to the general purpose financial statements. - 37 - 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REqUIREMENTS - BY PROGRAM 
GENERAL FUND - qUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30,1998 
 
GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total - K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 -12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs 
SPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category II (*) Category III (*) Category IV (*) Category V (*) Sub-Total- Regular Category VI (Gifted) (*) Total Special Education Programs 
REMEDIAL EDUCATION PROGRAM C*} Total Fourteen Weighted Programs 
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs 
Total Fourteen Weighted and Media Center Programs 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
ORIGINAL --li- 
 
ORIGINAL 
 
MID-TERM 
 
$ 1,588,011.00 3,887,732.00 
$ 5,475,743.00 1,946,618,00 3,347,273.00 2,332,655.00 742,493.00 639,044.00 
$ 14,483,826.00 
 
$ 1,429,209.90 $ 
 
3,498,958.80 
 
90 $ 4,928,168.70 $ 
 
90 
 
1,751,956.20 
 
90 
 
3,012,545.70 
 
90 
 
2,099,389.50 
 
90 
 
668,243.70 
 
90 
 
575,139.60 
 
$ 13,035,443.40 $ 
 
-19,095.00 
-19,095.00 
294,110.00 294,110.00 -19,095.00 
550,030.00 
 
$ 1,935,101,00 
 
$ 1,741,590.90 $ 
 
0.00 
 
$ 1,935,101.00 
 
192,645,00 
 
$ 2,127,746.00 
 
$ 
 
305,421.00 
 
$ 16,916,993.00 
 
90 $ 1,741,590.90 $ 
 
90 
 
173,380.50 
 
$ 1,914,971.40 $ 
 
90 $ 
 
274,878.90 $ 
 
$ 15,225,293.70 $ 
 
0.00 
0.00 0.00 550,030.00 
 
$ 
 
488,329.00 90 $ 
 
439,496.10 $ 
 
118,356.00 90 
 
106,520.40 
 
$ 
 
606,685:00 
 
$ 
 
546,016.50 $ 
 
0.00 0:00 
 
$ 17,523,678.00 
 
$ 15,771,310.20 $ 
 
550,030.00 
 
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development 
Total Staff Development Programs (*) Identifies Fourteen Weighted Programs. See notes to the general purpose financial statements. 
 
$ 
 
55,355.00 
 
135,278.00 
 
$ 
 
55,355.00 $ 
 
135,278.00 
 
$ 
 
190,633.00 100 $ 
 
190,633.00 $ 
 
0.00 0.00 
0.00 
 
- 38 - 
 
 SCHEDULE "7" 
 
TOTAL REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 1,410,114.90 $ 1,599,032.10 $ 
 
76,936.19 $ 1,675,968.29 
 
3,498,958.80 
 
4,164,165.66 
 
239,602.78 
 
4,403,768.44 
 
$ 4,909,073.70 $ 5,763,197.76 $ 
 
316,538.97 $ 6,079,736.73 $ 
 
0.00 
 
1,751,956.20 
 
2,331,702.67 
 
89,122.28 
 
2,420,824.95 
 
0.00 
 
3,306,655.70 
 
3,976,512.43 
 
291,182.~8 
 
4,267,695.01 
 
0.00 
 
2,393,499.50 
 
2,904,200.65 
 
180,191.59 
 
3,084,392.24 
 
0.00 
 
649,148.70 
 
672,837.09 
 
35,846.77 
 
708,683.86 
 
0.00 
 
575,139.60 
 
1,028,906.84 
 
155,065.26 
 
1,183,972.10 
 
0.00 
 
$ 13,585,473.40 $ 16,677,357.44 $ 1,067,947.45 $ 17,745,304.89 
 
$ 1,741,590.90 $ 
 
72,892.01 $ 676,093.56 1,385,177.22 109,473.63 
26,045.31 
 
11,344.99 $ 24,699.67 46,157.49 14,111.91 
1,603.40 
 
84,237.00 700,793.23 1,431,334.71 123,585.54 
27,648.71 
 
$ 1,741,590.90 $ 2,269,681.73 '$ 
 
97,917.46 $ 2,367,599.19 
 
0.00 
 
173,380.50 
 
229,242.51 
 
10,496.00 
 
239,738.51 
 
0.00 
 
$ 1,914,971.40 $ 2,498,924.24 $ 
 
108,413.46 $ 2,607,337.70 
 
$ 
 
274,878.90 $ 
 
381,168.67 $ 
 
4,496.69 $ 
 
385,665.36 
 
0.00 
 
$ 15,775,323.70 $ 19,557,450.35 $ 1,180,857.60 $ 20,738,307.95 
 
$ 
 
439,496.10 $ 
 
738,565.21 
 
$ 
 
738,565.21 
 
0.00 
 
106,520.40 
 
$ 
 
350,638.66 
 
350,638.66 
 
0.00 
 
$ 
 
546,016.50 $ 
 
738,565.21 $ 
 
350,638.66 $ 1,089,203.87 
 
$ 16,321,340.20 $ 20,296,015.56 $ 1,531,496.26 $ 21,827,511.82 $ 
 
0.00 
 
$ 
 
55,355.00 
 
135,278.00 
 
$ =====1,;:90=:,.6.3..3....0..0;;. 
 
$ 
 
134,881.67 $ 
 
134,881.67 
 
74,811.98 
 
74,811.98 
 
$ 
 
209,693.65 $ 
 
209,693.65 $=====..;O;;,;'O~O 
 
- 39 - 
 
 SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS 
 
 RUSSELL W. HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 
March 25,1999 
 
Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members of the State Board of Education 
and Superintendent and Members ofthe Effmgham County Board ofEducation 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the financial statements of Effmgham County Board of Education as of and for the year ended June 30, 1998, and have issued our report thereon dated March 25, 1999. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose fmancial statements. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General ofthe United States. 
Compliance 
As part of obtaining reasonable assurance about whether Effingham County Board of Education's financial statements are free ofmaterial misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. 
Internal Control Over Financial Reporting 
In planning and performing our audit, we considered Effingham County Board of Education's internal control over fmancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the fmancial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its 
98YB-40 
 
 operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over fmancial reporting that, in our judgement, could adversely affect Effmgham County Board of Education's ability to record, process, summarize and report financial data consistent with assertions ofmanagement in the fmancial statements. Reportable conditions are described in the accompanying Schedule of Findings and Questioned Costs as items FS-6511-98-0I. and FS-6511-98-02. 
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, all ofthe reportable conditions noted above are also considered to be material weaknesses. 
This report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. 
Respectfully submitted, 
0 .~ell--W-.uHi.nton{fl.~ State Auditor 
RWH:gp 98YB-40 
 
 RUSSELL W. HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400 
March 25, 1999 
 
Honorable RoyE. Barnes, Governor Members of the General Assembly Members of the State Board ofEducation 
and Superintendent and Members ofthe Effingham County Board ofEducation 
REPORT ON COMPLIANCE WITH REOUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULARA-133 
Ladies and Gentlemen: 
Compliance 
We have audited the compliance of Effingham County Board of Education with the types of compliance 
requirements described in the u.s. Office ofManagement and Budget (OMB) Circular A-133 Compliance 
Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1998. 
Effingham County Board ofEducation's major Federal programs are identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each ofits major Federal programs is the responsibility of Effingham County Board of Education's management. Our responsibility is to express an opinion on Effingham County Board of Education's compliance based on our audit. 
We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the 
Comptroller General of the United States; and OMB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform 
the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Effingham County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Effingham County Board of Education's compliance with those requirements. 
 
98SA-I0 
 
 In our opinion, the Effingham County Board of Education complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 1998. 
Internal Control Over Compliance 
The management ofEffingham County Board of Education is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Effingham County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose ofexpressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. 
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applica~le requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. 
This report is intended for the information of management, the Federal cognizant agency, Federal awarding agencies and pass through entities. This restriction is not intended to limit the distribution ofthis report which is a matter of public record. 
Respectfully submitted, 
~Il-w.~~ Russell W. Hinton State Auditor 
RWH:gp 98SA-1O 
 
 SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND OUESTIONED COSTS YEAR ENDED JUNE 30, 1998 
 
PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
6511-93-01 6511-95-01 FS-6511-97-01 FS-6511-97-02 FS-6511-97-03 
 
Further Action Not Warranted Further Action Not Warranted Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses 
 
CORRECTIVE ACTIONIRESPONSES 
 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-6511-97-03 
 
Due to current staffing limitations and budgetary considerations prohibiting the hiring of additional administrative staff the Board has decided not to pursue the recording of general fIxed assets on the financial statements. 
 
PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FA-6511-97-0l 
 
Previously Reported" Corrective Action Implemented 
 
 SECTION IV FINDINGS AND QUESTIONED COSTS 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1998 
 
I SUMMARY OF AUDITOR'S RESULTS 
 
1. Type of Report Issued on the Financial Statements The auditor's opinion on the Effingham County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. 
 
2. Reportable Conditions in Internal Control Disclosed by the Audit ofthe Financial Statements The audit report for the Effingham County Board of Education disclosed financial statement reportable conditions related to the following control categories. 
 
Cash and Cash Equivalents 
 
General Fixed Assets 
 
All of the reportable conditions described above are considered to be material weaknesses. 
 
3. Noncompliance Material to the Financial Statements The audit ofthe Effingham County Board ofEducation disclosed no instances of noncompliance that were deemed to be material to the financial statements. 
 
4. Reportable Conditions in Internal Control Over Major Programs The audit report for the Effmgham County Board of Education did not disclose any reportable conditions in internal control over major programs. 
 
5. Type of Report Issued on Compliance for Major Programs The auditor's opinion on the Effingham County Board of Education's report on compliance with requirements applicable to major programs was unqualified. 
 
6. Audit Findings Required to be Reported by Section .510Ca) ofOMB Circular A-133 The Effingham County Board of Education's audit did not disclose audit fmdings required to be reported by section .510(a) ofOMB Circular A-133. 
 
7. Major Programs Federal awards audited as major programs are as follows: to.553 Food and Nutrition Program - Food Services - School Breakfast Program 10.555 Food and Nutrition Program - Food Services - National School Lunch Program 84.027 Individuals with Disabilities Education Act - Part B - Special Education - Flow Through 84.173 Individuals with Disabilities Education Act - Part B - Special Education - Preschool 
 
8. Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00. 
 
9. Low Risk Auditee The Effingham County Board of Education was audited as a low risk auditee based ona waiver granted by the U. S. Department of Education. 
 
- 1- 
 
 EFFINGHAM COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 1998 
IT FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
CASH AND CASH EQUIVALENTS Inadequate Separation of Duties Reportable Condition - Material Weakness Finding Control Number: FS-6511-98-01 
An examination of the internal accounting control procedures revealed that the Board did not provide for adequate separation of duties in the performance of the following accounting functions and related procedures: 
* The check preparation, check posting to general ledger and check signing functions were not separated. 
These conditions were a result of management's decision to limit the number of administrative staff made responsible for accounting functions. The Board should review the accounting procedures in place, design procedures which would enhance segregation ofduties relative to the above control categories and implement those procedures to strengthen the internal control over the accounting functions. 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition - Material Weakness Repeated From Prior Year Finding Control Number: FS-6511-98-02 
The Effingham County Board of Education did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board, and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
ill FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
No matters were reported. 
-2-