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AUDIT REPORT DOUGHERTY COUNTY BOARD OF EDUCATION 
 ALBANY, GEORGIA YEAR ENDED JUNE 30, 1999 
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STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS. 
254 WASHINGTON STREET 
ATLANTA, GEORGIA 30334-8400 
 
RECEIVED JUL 1 9 2000 
!_1-C'D,, orc,u1m-. e~n..t.s,--, 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDmONAL FINANCIAL INFORMATION 
 
EXHIBITS 
 
COMBINING STATEMENTS 
 
M 
 
FIDUCIARY FUND TYPE 
 
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILmES 
 
AGENCY FUNDS 
 
36 
 
SCHEDULES 
 
1 SCHEDULE OF EXPENDTIURES OF FEDERAL AWARDS 
 
37 
 
2 SCHEDULE OF STATE REVENUE 
 
40 
 
3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
 
41 
 
4 SCHEDULE OF EXPENDTIURES 
 
LOTTERY PROGRAMS 
 
42 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
5 
 
OVERALL 
 
43 
 
6 
 
BY PROGRAM  
 
44 
 
SECTION II 
COMPLIANCE AND INTERNAL CONfROL REPORTS 
REPORT ON COMPLIANCE AND ON INTERNAL CONfROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH 
GQYERNMENI AUDITING STANDARDS 
REPORT ON COMPLIANCE WTI1I REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONfROL OVER COMPLIANCE IN ACCORDANCE WTI1I 0MB CIRCULAR A-133 
 
SECTION ID AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 .RussELL W. H1NTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND AC.COUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 14, 2000 
 
Honorable Roy E. Barnes, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Dougherty County Board ofEducation 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARD$ 
 
Ladies and Gentlemen: 
 
We have audited the accompanying general pwpose financial statements of the Dougherty County Board of Education, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the Dougherty County Board of Education's management. Our responsibility is to express an opinion on these general pwpose financial statements based on our audit. 
 
We conducted our audit in accordance with generally accepted auditing standards and the standards applicable 
 
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the 
 
United States. Those standards require that we plan and perform the audit to obtain reasonable assurance 
 
about whether the financial statements are free of material misstatement. An audit includes examining, on 
 
a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also 
 
includes assessing the accounting principles used and significant estimates made by management, as well as 
 
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis 
 
for our opinion.  
 
 
 
As described in the notes to the general pwpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects  from generally accepted accounting principles. These variances are described as follows: 
 
99ARL-13X 
 
  The Board did not provide the final approved budget for use in preparing the combined statement of revenues, expenditures and changes in fund balances - actual and budget, as a part of its general purpose financial statements. The budget reported in the general purpose financial statements E~hibit "C" for Special Revenue Fund is not the final approved budget and does not reflect materially accurate revenues, expenditures and changes in fund balances for the Special Revenue Fund. To conform to generally accepted accounting principals, the final approved budget reflecting materially correct amounts should be reflected in the general purpose financial statements.  
 The school activity accounts reported in the general purpose financial statements do not accurately reflect the revenues, expenditures and changes in fund balances for all school activity accounts. To conform to generally accepted accounting principles, all accounts should be recorded in the general purpose financial statements. 
 The Board did not recognize as expenditures, in the year ended June 30, 1999, a portion of salaries and the corresponding employer's cost ofrelated benefits earned for contractual services completed prior to June 30, 1999.  Also funds received, subsequent to June 30, 1999, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were improperly recorded in the year ended June 30, 1999. To. conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Dougherty County Board ofEducation as ofJune 30, 1999, and the results of its operations and the cash flows of its proprietary fund for the year then ended, in conformity with generally accepted accounting principles. 
In accordance with Government Auditing Standards. we have also issued our report dated April 14, 2000, on 
our consideration ofthe Dougherty County Board ofEducation's internal control over financial reporting and our tests of its compliance with certain provisions oflaws, regulations, contracts and grants. 
Our audit was performed for the purpose of fonning an opinion on the general purpose financial statements of the Dougherty Comity Board of Education taken as a whole. The accompanying combining stateqients (Exhibits G through M) and the financial schedules (Schedules 1 through 6), which includes the Schedule of Expenditures of Federal Awards as required by U.S. Office of Management and Budget Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations, are presented for pwposes of additional ; analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general pwpose financial statements and in our opinion, except for the effects ofthe matters referred to in the third paragraph, such information is fairly presented in all material respec~ in relation to the general pwpose financial statements taken as a whole. 
99ARL-13X 
 
 A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
 
RWH:gp 99ARL-13X 
 
~W-~ 
Russell W. Hinton  
State Auditor 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
All FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1999 
 
ASSETS 
 Cash and Cash Equivalents 
Investments 
Accounts Receivable 
Prepaid Items 
Inventories Consumable Supplies Food Donated Commodities Purchased Food 
General Fixed Assets Land Buildings Equipment 
Amount Available in Debt Service Fund 
Amount to be Provided in Future Years For Payment of Bond Debt 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
$ 4,709,617.67 
 
$ 10,793.51 
 
8,962,004.18 $ 698,056.26 $ 38,688,153.16 4,593,789.60 
 
715,121.69 2,923,747.18 
 
9,956,779.40 
 
1,788.74 
 
62,893.70 
 
3,791.38 
 
213,587.19 
 
21,569.91 
221,042.79 136,645.35 
 
Total Assets 
 
$ 14,663;224.43 $ 4.001.061.49 $ 48.648,723.94 $ 4.606,371.85 
 
The notes to the general purpose financial statements are an Integral part of this statement. -2- 
 
 EXHIBIT"A" 
 
PROPRIETARY FUND TYPE INTERNAL 
SERVICE FUND 
 
FIDUCIARY FUND TYPE AGENCY FUNDS 
 
$ 
 
74,896.40 $ 
 
491,719.29 
 
1,746,237.72 
 
3,652.93 
 
ACCOUNT GROUPS 
 
GENERAL 
 
GENERAL 
 
FIXED 
 
LONG-TERM 
 
ASSETS 
 
DEBT 
 
TOTALS (Memorandum Onl~l JUNE 30, 1999 JUNE 30, 1998 
 
$ 5,287,026.87 $ 2,608,796.43 
 
54,688,240.92 
 
55,369,806.34 
 
13,601,089.94 
 
8,080,978.81 
 
66,685.08 
 
192,704.68 
 
235,157.10 
221,042.79 136,645.35 
 
236,602.06 
253,451.82 215,048.10 
 
$ 8,151,535,13 150,375,446.80 25,374,540.52 
$ 4,606,371.85 
 
8,151,535.13 150,375,446.80 25,374,540.52 
4,606,371.85 
 
6, 198,305.26 121,042,002.3424,080,754.79 
4,591,443.84 
 
24,973,628.15 
 
24,973,628.15 
 
31,688,556.16 
 
s s 11821,134.12 
 
495,372.22 $ 183,901,522.45 $ 29,580,000.00 $ 287,717.410.50 $ 254,558,450.63 
 
-3- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
All FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1999 
 
LIABILITIES AND FUND EQUITY 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
LIABILITIES 
 
Cash Overdraft Accounts Payable Salaries Payable Notes Payable Expire~ Grant Balances Payable Claims Payable Contracts Payable Retainages Payable Deferred Revenue Funds Held for Others General Obligation Bonds Payable 
Total liabiliti'es 
 
$ 729,146.62 $ 1,440,175.89 
 
$ 791,454.90 
 
352,934.29 
 
66,091.95 1,328,243.65 
 
5,000,000.00 
 
6,720.13 
 
149,332.64 
 
9,385.00 
 
2,161,689.30 2,376,666.51 
 
$ 5,873,651.98 $ 2,559,657.20 $ 5,978,531.70 
 
FUND EQUITY 
 
Investment in General Fixed Assets Retained Earnings Fund Balances 
Reserved For Bus Replacement Funds For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Flood Recovery For Inventories Consumable Supplies Food Donated Commodities Purchased Food For Purpose of Bond Issue For SPlOST Projects For State Capital Outlay Projects 
Unreserved Designated for Self-Insurance Undesignated 
 
$ 
 
6,976.75 
 
$ 4,606,371.85 
 
$ 
 
66,516.69 
 
$ 1,573,337.06 
 
213,587.19 
 
21,569.91 
 
221,042.79 136,645.35 
 
29,239,307.76 11,661,921.38 
195,626.04 
 
1,772,442.30 6,737,026.27 
 
1,055,169.49 
 
0.00 
 
0.00 
 
Total Fund Equity 
 
$ 8,789,572.45 $ 114411404.29 $ 421670,192.24 $ 4,6061371.85 
 
Total liabilities and Fund Equity 
 
$ 14,663,224.43 $ 4,001,061.49 $ 48,648.723.94 $ 4,606,371.85 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 EXHIBIT"A" 
 
PROPRIETARY FUND TYPE. INTERNAL 
SERVICE FUND 
 
FIDUCIARY FUND TYPE AGENCY FUNDS 
 
ACCOUNT GROUPS 
 
GENERAL 
 
GENERAL 
 
FIXED 
 
LONG-TERM 
 
ASSETS 
 
DEBT 
 
TOTALS (Memorandum Only) JUNE 30, 1999 JUNE 301 1998 
 
$ 284,435.37  
 
$ 
 
495,372.22 
 
$ 284,435.37 $ 
 
495,372.22 
 
$ $ 29,580,000.00 
 
2,169,322.51 1,144,389.19 $ 1,394,335.60 5,000,000.00 
156,052.TT 284,435.37 2,161,689.30 2,376,666.51 
9,385.00 495,372.22 29,580,000.00 
 
314,019.29 1,310,016.24 5,000,000.00 
279,414.05 280,181.67 1,710,833.52 271,326.85 
1,885.00 421,947.40 36,280,000.00 
 
$ 29,580,000.00 $ 44,TT1 1648.47 $ 45,869,624.02 
 
$ 1,536,698.75 
0.00 $ 1,536,698.75 
 
$ 183,901,522.45 
0.00 $ 183,901,522.45 
 
$ 183,901,522.45 $ 151,321,062.39 
 
1,536,698.75 
 
1,432,622.56 
 
6,976.75 4,606,371.85 
66,516.69 1,573,337.06 
 
155,781.39 12,504.60. 
4,591,443.84 94,316.40 
200,619.51 
 
235,157.10 
 
236,602.06 
 
221,042.79 136,645.35 29,239,307.76 11,661,921.38 195,626.04 
 
253,451.82 215,048.10 34,220,384.97 5,797,618.69 1,585,524.57 
 
1,TT2,442.30 7,792,195.76 
 
1,696,950.01 6,874,895.70 
 
$ 242,945,762.03 $ 208,688,826.61 
 
$ 1,821,134.12 $ 
 
495,372.22 $ 183.901,522.45 $ 29.580.000.00 $ 287.717.410.50 $ 254,558.450.63 
 
-5- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1999 
 
REVENUES 
State Funds Federal Funds Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction  Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services .Other Support Services Food Services Operation Enterprise Operations Community Services Operations 
Capital Outlay Debt Service 
Principal Interest Paying Agent Fees 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCIN~ SOURCES (USES} 
Accrued Interest on Bonds Sold Proceeds from General Obligation Bonds 
Par Value Premium on Bonds Sold Operating Transfers In Ope_r:3ting Transfers O~ 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
$ 62,064,281.52 $ 3,500,877.06 
 
256,836.03 
 
14,589,083.81 
 
29,006,785.76 
 
2.312.401.29 
 
2.074,617.08 
 
$ 93.640.304.60 $ 20.164.577.95 
 
$ 58,459,860.19 $ 
4,686,644.11 2,775,322.89 2,674,862.60 1,433,011.12 6,600,241.46 1,703,072.91 8,399,085.90 4,204,844.71 1,593,644.27 
287,324.07 853.20 
365,357.91 113,800.42 44,639.76 
 
8,118,105.52 
1,743,385.64 1,315,231.74 
73,511.43 322,332.90 
60,045.77 
171,049.99 125,103.74 
1,831.52 .162,159.13 7;509,672.22 213,089.43 594,360.65 
 
$ 93.342.565.52 $ 20,409,879.68 
 
$ 
 
297.739.08 $ -245.301.73 
 
'$ 
 
669,181.00 $ 
 
-199.748.79 
 
$ 
 
469,432.21 $ 
 
169,557.10 169.557.10 
 
$ 
 
767,171.29 $ 
 
-75,744.63 
 
81022.401.16 
 
115111148.92 
 
FUND BALANCE JUNE 30 
 
$ 8,789,572.45 $ 1,441 ,404,29 
 
The notes to the general purpose financial statements are an integral part of this statement -6- 
 
 EXHIBITs 
 
. CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS 
 
(Memorandum On~} YEAR ENDED 
 
JUNE 301 1999 
 
JUNE 30, 1998 
 
$ 3,500,458.49 24,337,108.26 6,520,629.82 $ 2,063,552.31 
$ 36,421,748.88 $ 
 
$ 
8,285,729.23 38,532.80 
 
69,065,617.07 $ 39,183,028.10 43,813,144.81 6,489,103.48 
 
65,208,948.24 17,087,866.03 36,258, 165.80 4,778,894.32 
 
8,324,262.03 $ 158,550,893.46 $ 123,333,874.39 
 
$ 
 
4,955.06 
 
14,960.35  118,995.34 20,644.30 60,946.94 
11,611.17 
 
20,387.50 34,658,833.94 
$ 
$ 34,911,334.60 $ $ 1,510,414.28 $ 
 
$ 66,582,920.77 $ 62,609,321.27 
 
6,430,029.75 4,090,554.63 2,763,334.38 1,874,339.36 6,680,931.53 1,764,019.85 8,581,747.06 4,329,948.45 1,595,475.79 
449,483.20 7,510,525.42 
578,447.34 728,548.57 34,703,473.70 
 
5,431,273.13 3,382,852.13 2,455,038.42 2,489,974.54 6,317,154.94 1,603,112.30 7,955,639.31 3,806,592.53 1,417,017.64 1,369,547.33 6,946,702.16 
571,469.41 66,749.29 
7,795,185.21 
 
6,700,000.00 1,607,652.71 
1,681.31 
 
6,700,000.00 1,607,652.71 
1,681.31 
 
370,000.00 72,620.00 678.34 
 
8,3091334.02 $ 156,973.113.82 $ 114,660,927.95 
 
14,928.01 $ 1,577,779.64 $ 8,672,946.44 
 
s 
 
24,811.22 
 
-669,181.00 
 
$ -644,369.78 
 
$ 
 
~.840.66 
 
$ 
 
863,549.32 
 
-868,929.79 
 
35,000,000.00 325,518.25 397,306.90 -397 ,306.90 
 
$ 
 
-5,380.47 $ 35,420,358.91 
 
$ 
 
866,044.50 $ 
 
41,804,147.74 
 
14,928.01 $ 1,572,399.17 $ 44,093,305.35 
 
4,591,443.84 
 
55,935, 141.66 
 
11,841,836.31 
 
$ 4216701192.24 $ 416061371.85 $ 5715071540.83 $ 5519351141.66 
 
-7- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL RE\/ENUE FUNDS 
YEAR ENDED JUNE 30. 1999 
 
EXHIBIT"C" 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
REVENUES 
 
State Funds Federal Funds TaJ<es Other Funds 
Total Revenues 
 
$ 59,876,904.00 $ 62,064,281.52 
 
340,000.00 
 
256,836.03 
 
30,366,171.00 29,006,785.76 
 
181 1500.00 
 
2,312,401.29 
 
$ 91,3641575.00 $ 9316401304.60 
 
EXPENDITURES 
 
,Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration -Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations 
Capital Outlay 
 
$ 57,679,834.00 $ 58,459,860.19 
 
4,482,002.00 2,491,011.00 2,560,639.00 1,416,428.00 6,243,069.00 1,590,556.00 8,299,912.00 4,016,024.00 1,307,000.00 
240,204.00 12,000.00 
77,858.00 
 
4,686,644.11 2,775,322.89 2,674,862.60 1,433,011.12 6,600,241.46 1,703,072.91 8,399,085.90 4,204,844.71 1,593,644.27 
287,324.07 853.20 
365,357.91 113,800.42 
441639.76 
 
Total Expenditures 
 
$ 9014161537 .00 $ 9313421565.52 
 
Excess of Revenues over (under) Expenditures 
 
$ 9481038.00 $ 297.739.08 
 
OTHER FINANCING SOURCES (USES} 
 
Other Sources Other Uses 
 
$ 669,181.00 
 
$ -3761108.00 
 
-199-748.79 
 
Total Other Financing Sources (Uses) 
 
$ -3761108.00 $ 4691432.21 
 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ 
 
571,930.00 $ 
 
767,171.29 
 
FUND BALANCE JULY 1. 1998 
 
419941683.00 
 
810221401.16 
 
F!JND BALANCE JUNE ~Q. l 9~ 
 
$ 5,5661613.00 $ 817891572.45 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
$ 2,689, 189.00 $ 3,500,8TT.06 
 
7,721,000.00 14,589,083.81 
 
444,150.00 
 
4921100.00 
 
210741617.08 
 
$ 1113461439.00 $ 2011641577.95 
 
$ 7,628,414.00 $ 8,118,105.52 
 
648,827.00 1,311,677.00 
93,488.00 456,686.00 
2,133.00 
 
1,743,385.64 1,315,231.74 
73,511.43 322,332.90 
60,045.77 
 
269,230.00 26,100.00 
1,214,384.00 
 
171,049.99 125,103.74 
1,831.52 162,159.13 7,509,672.22 213,089.43 594,360.65 
 
$ 1116501939.00 $ 2014091879.68 $ -3041500.00 $ -2451301.73 
 
$ 304,500.00 $ 169,557.10 
 
$ 3041500.00 $ 169.557.10 
 
$ 
 
o.oo $ -75,744.63 
 
0.00 
 
115111148.92 
 
$ 
 
0.00 $ 114411404.29 
 
The notes to the general purpose financial statements are an Integral part of this statement -9- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS 
PROPRIETARY FUND TYPE - INTERNAL SERVICE FUND YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"D" 
 
 OPERATING REVENUES 'Charges for Services 
OPERATING EXPENSES .. Current Support Services Central Support Services Operating Income (Loss) 
NONOPERATING REVENUES Interest Earned Net Income (Loss) Before Operating Transfers from Other Funds Operating Transfers from Other Funds Total Income (Loss) 
RETAINED EARNINGS JULY 1 
 
PROPRIETARY FUND TYPE SELFINSURANCE FUND 
 
TOTALS {Memorandum Onl~} 
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
270,550.47 $ 270,550.47 $ 255,950.63 
 
$ 
 
270,550.47 $ 270,550.47 $ 578,049.09 
 
$ 
 
0.00 $ 
 
0.00 $ -322,098.46 
 
$ 
 
98,695.72 $ 
 
98,695.72 $ 107,947.49 
 
$ 
 
98,695.72 $ 
 
98,695.72 $. :-214,150.97 
 
5,380.47 
 
5,380.47 
 
$ 
 
104,076.19 $ ,104,076.19 $ -214, 150.97 
 
1,432,622.56 
 
1,432,622.56 
 
1,646,TT3.53 
 
RETAINED EARNINGS JUNE 30 
 
$ 1,536,698.75 $ 1,536,698.75 $ 1,432,622.56 
 
The notes to the general purpose financial statements are an Integral part of this statement 
. -10- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS 
PROPRIETARY FUND TYPE - INTERNAL SERVICE FUND YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"E" 
 
Cash Flows from Operating Activities: Cash Received from Charges for Services Cash Paid for Administratic,n of Fund Cash Paid for Worker's Compensation Claims 
Net Cash Provided (Used) by Operating Activities 
Cash Flows from Nonoperating Revenue: Operating Transfers from Other Funds 
Cash Flows from Investing Activities: Interest Received on Investments Cash Received from Redemption of Investment 
Net Cash Provided by Investment Activities 
Net Increase (Decrease) in Cash 
Cash and Cash Equivalents - July 1 
Cash and Cash Equivalents - June 30 
 
PROPRIETARY FUND TYPE SELFINSURANCE FUND 
 
TOTALS {Memorandum On~} 
YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ 
 
270,550.47 $ 270,550.47 $ 255,950.63 
 
-123,044.47 
 
-123,044.47 
 
-103,042.92 
 
-143,252.30 
 
-143,252.30 
 
-368,233.49 
 
$ 
 
4,253.70 $ 
 
4,253.70 $ -215,325.78 
 
$ 
 
5,380.47 $ 
 
5,380.47 
 
$ 
 
1,103.17 $ 
 
1,103.17 $ 
 
963.14 
 
35,000.00 
 
35,000.00 
 
180,000.00 
 
$ 
 
36,103.17 $ 
 
36,103.17 $ 180,963.14 
 
$ 
 
45,737.34 $ 
 
45,737.34 $ -34,362.64 
 
$ 
 
29,159.06 $ 
 
29,159.06 $ 
 
63,521.70 
 
$ 
 
74,896.40 $ 
 
s_ _ _ 74,896.40 
 
2_9_1,_59_.o_s_ 
 
Reconciliation of Operating Income to Net . 
Cash Provided (Used) by Operating Activities: 
Operating Income (Loss) Increase in Claims Payable Decrease in Prepaid Items 
 
$ 
 
0.00 $ 
 
0.00 $ -322,098.46 
 
4,253.70 
 
4,253.70 
 
74,514.68 
 
32,258.00 
 
Net Cash Provided (Used) by Operating Activities 
 
$ 
 
4,253.70 $ 
 
4,253.70 $ -215,325.78 
 
The notes to the general purpose financial statements are an integral part of this statement. -11 - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
.REPORTING ENTITY . 
 
The Dougherty County Board of Education (Board) was established under the laws of the State of Georgia 
 
and operates under the guidance of a school board elected by the voters and a Superintendent appointed by 
 
the Board. The Board is organized as a separate legal entity and has the power to levy taxes and issue bonds. 
 
Its budget is not subject to approval by any other entity. Accordingly;the Board is a primary government and 
 
consists of all the organizations that compose its legal entity. 
 
 
 
FUND ACCOUNTING 
 
The Board uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed-to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
 
The school activity accounts reported in the general purpose financial statements do not accurately reflect the revenues, expenditures and changes in fund balances for all school activity accounts. To conform to generally accepted accounting principles, all accounts should be recorded in the general purpose financial statements. 
 
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control of the Board, in compliance with generally accepted accounting principles applicable to governmental uru,ts, unless otherwise disclosed in these -notes.. Funds and the account groups presented in this report are as follows: 
 
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's educational activities. Governmental Fund Types include: 
. GENERAL FUND - the fund 'used to account for all financial resources of the Board except those 
required to be ac.counted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific educational objectives. 
 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
 
-12- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note t: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES _, 
DEBT SERVICE FUND - the fund used to account for the accumulation of resources for, and the payment of, general long-term principal, interest and paying agent fees. 
PROPRIETARY FUND TYPE - the fund used to account for activities of the Board similar to those found in the private sector, where cost recovery and the determination ofnet income is useful or necessary for sound fiscal management. Internal service funds are a type of proprietary fund and are used to account for operations on a cost reimbursement basis that provide services to other funds or programs of the Board. 
SELF-INSURANCE FUND - the internal service fund used to account for the Board's Worker's Compensation risk financing and.insurance related activifa,s. 
FIDUCIARY FUND. TYPE - the funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include: 
AGENCY FUNDS - the funds used to account for assets held in a fiduciary capacity for other funds, governments, or individuals. 
ACCOUNT GROUPS 
GENERAL FIXED ASSETS ACCOUNT GROUP - A financial reporting device used to account for all general fixed assets acquired or constructed for use by the Board. 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obligation d~bt outstanding. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
 
- 13 - 
 
 .DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GJ;NERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES . 
 
. All proprietary funds are accounted for on a flow of economic resources measurement focus.  With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net toial assets. 
 
. Agency funds are purely custod_ial in nature and do not involve measurement of results of operations. 
 
Governmental funds are accounted for using the modified accrual basis of accounting under which: 
 
Revenues are recognized when susceptible tc accrual (i.e., when they become both measurable and available). Ei . 
"Measurable" means the amount ofthe transaction can be detennined and "available" means collectible within l, 
the current period or soon enough thereafter: to be used to pay liabilities ofthe current period. Those revenues 
considered susceptible to accrual are prop~ taxes, local option sales taxes, intergovernmental grants and 
investment income. 
 
Expenditures are generally recognized when the related fund liability is incurred.  
 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1999, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1998 and ending in early June 1999. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1998 and ending in August 1999. State .. grants to fund the State's share ofthese contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1999, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for.July and August 1999, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1999..Also, the State's portion of the compensation paid in July and August 1999 was received and recorded as revenue in the fiscal year subsequent to June 30, 1999. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1998, were recorded in the year ended June 30, 1999. Generally accepted accounting principles require that revenues be recorded when available .and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.. 
 
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by proprietary funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.  
 
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and 
 
liabilities. 
 
 
 
-14- 
 
 Ii' 
 
DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note t: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
BUDGET 
 
The Dougherty County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. Proprietary fund budgets were prepared and utilized as a management tool to assess the operations of the internal service funds. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval.. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
 
The Board was unable to provide a final approved budget of revenues, expenditures and changes in fund 
 
balances for all Special Revenue Funds, which results in a material understatement of the Combined 
 
Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual as reflected on 
 
Exhibit "C" of this report. 
 
 
 
CASH AND CASH EQUIVALENTS 
 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize  the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. 
 
INVESTMENTS 
 
COMPOSffiON OF INVESTMENTS Investments made by the Board in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating  interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the Board to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be theobjective, given equiyalent conditions of safety and liquidity. Funds may be invested in the following: 
 
- 15 - 
 
 --~---------- 
 
----- 
 
DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
(1) Obligations issued by the State of Georgia or by other states, 
 
(2) Obligations issued by the United States government, 
 
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, 
 
(4) Obligations of any corporation ofthe United States government, 
 
(5) Prime banker's acceptances, 
 
.(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury  and Fiscal Services, 
 
(7) Repurchase agreements, and 
 
(8) Obligations ofother political subdivisions ofthe State of Georgia. 
 
RECEIVABLES 
 
Receivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose  financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
 
.PROPERTY TAXES 
 
The Dougherty County Board of Commissioners fixed the property tax levy for the 1998 tax year (calendar year) on September 21, 1998 (levy date). Taxes were due on December 20, 1998. The lien date for property taxes was January 1, 1998. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1999. The Dougherty County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.1 % of taxes collected as a fee for tax collection and remits the balance oftaxes collected to the Board. 
 
The tax millage ratelevied for the 1998 tax year (calendar year) for the Dougherty County Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations 
 
.1,;Umills 
 
-16- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT -ACCOUNTING POLICIES 
 
SALES TAXES 
 
Special Purpose Local Option Sales Tax is to be used for capital outlay for educational purposes and debt service. Special Purpose Local Option Sales Tax revenue during the fiscal year amounted to $14,766,833.63 and was recorded in the Capital Projects and Debt Service Funds. The State will terminate collection of this tax once an additional $65,619,894.95 has been collected or on September 30, 2002, whichever occurs first. 
 
INVENTORIES 
 
FOOD INVENTORIES 
 
Inventories of donated food commodities used in the preparation of meals are reported on the Combined 
 
Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined 
 
Balance Sheet at cost (weighted average). The Board uses the consumption method to account for both 
 
inventories. Donated food commodities are recorded as an asset and as revenue when received, and 
 
expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when 
 
purchased and expenditures are recorded as the inventory items are used. The inventories reported on the 
 
balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund 
 
balance which indicates that these amounts do not constitute "available spendable resources" even though they 
 
are a component ofnet current assets. 
 
 
 
SUPPLIES INVENTORIES Inventories ofconsumable supplies are reported on the Combined Balance Sheet at cost (weighted average). The Board uses the consumption method to account for the inventory whereby purchases are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventory reported on the balance sheet is equally offset by a reservation offund balance which indicates that it is not available for discretionary expenditures even though it is a component of net current assets. 
 
PREPAID ITEMS 
 
Payments made to vendors for services that will benefit periods subsequent to June 30, 1999, are recorded as prepaid items. 
 
GENERAL FIXED ASSETS 
 
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time ofpurchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist. Donated general fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost ofnonnal maintenance and repairs that do not add to the value ofassets or materially extend the useful lives of the assets is not capitalized. Infrastructure assets are not capitalized by the Board. 
 
- 17- 
 
 .DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
 JUNE 30, 1999 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
COMPENSATED ABSENCES 
 
Compensated absences represent obligations of the Board relating to employees' rights to receive compensation for future absence~ based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount is deemed immaterial to the general purpose finan~i~l statements. 
 
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from 
 
future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also 
 
deemed to be immaterial to the fair presentation of these financial statements. 
 
1  
 
GENE~ OBLI_GATION BONDS0 
 
.-The B.oard issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized in the financial 
statements during the_ year bonds are issued. In addition, general obligation bonds have been issued to refund 
existing general obligation bonds. General obligation bonds are direct obligations and pledge the full faith and credit ofthe government. The outstanding amount ofthese bonds is recorded in the General Long-Tenn Debt Account Group. 
 
INTERFlffl]) TRANSACTIONS 
, 
The Board has the following types ofinterfund transactions: 
 
Reimbursements ofexpenditures/expenses initially made from a fund'that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/ expenses in the fund that is reimbursed. 
 
Operattng transfe~ are recorded for all interfund transactions other than reimbursements. 
 
MEMORANDUM ONLY - TOTAL COLUMNS 
 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented.only to facilitate financial_analysis. Data in these columns do not present-financial position, results of opera.tj.ons or cash flows in conformity with generally accepted accounting principles. Neither are such daia comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 
 
- 18 - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
COLLATERALIZATION OF DEPOSITS 
 
Official Code of 9eorgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at 
 
any time in any depository for a time longer than ten days a sum of money which has not been secured by 
 
surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond 
 
and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being 
 
secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer 
 
holding public funds may, in his discretion, waive the requirement for security in the case of operating funds 
 
placed in demand deposit checking accounts. 
 
- 
 
Acceptable security-for deposits consists of any one of or any combination of the following: 
 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of 
 
the State of Georgia, 
 
 
 
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia, 
 
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
 
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and 
 
 (7) Bonds, bills, notes, certificates ofindebtedness, or other obligations of a subsidiary corporation of 
 
the United States government, which are fully guaranteed by the United States government both as 
 
to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home 
 
Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm 
 
Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage 
 
Association. 
 
 
 
CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $7,924,451.45. The amounts of the total bank balances are classified into three categories of credit risk: 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
 
-19- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
 Category 3 - Uncollateralized deposits. (This indudes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1999, as follows: 
 
Risk Categozy 
 
Bank Balance 
 
1 
 
$ 663,075.23 
 
2: 
 
5,975,777.44 
 
3 
 
1,285,598.78 
 
Total 
 
$ 7.924.451.45 
 
CATEGORIZATION OF INVESTMENTS At June 30, 1999, the carrying value ofthe Board's total investments was $54,688,240.92 which is materially the same as fair value. This investment consisted entirely of funds invested in the Local Government Investment Pool administered by the State of Georgia, Office ofTreasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The . investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment .Pool (Primary Liquidity Portfolio) does not provide for investment in derivatives 9r similar investments. A description of the Primary Liquidity Portfolio is as follows: 
 
The' Primary Liquidity Portfolio consists of Georgia Fund 1, which is a combination local and state government investment pool, and Fund 6. Georgia Fund 1 is a stable net asset value investment pool which follows Standard and Poor's criteria for AAAm rated money market funds. However, Georgia Fund 1 operates in a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and is considered to be a 2a-7 like pool. The pool is not registered with the SEC as an investment company. The pool's primary objectives are safety ofcapital, investment income, liquidity and diversification while maintaining principal. ($1.00 per share value). Net asset value is calculated weekly to ensure stability. The pool distributes earnings (net of management fees) on a monthly basis and determines participant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash equivalents and investments are reported at cost which approximates fair value. The pool does not issue any legally binding guarantees to support the value of the shares. Participation in the pool is voluntary and deposits consist of funds from local governments; operating  and trust funds of Georgia's state agencies, colleges and universities; and current 1operating funds of the State of Georgia's General Fund. 
 
-20- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 2: DEPOSITS AND INVESTMENTS 
 
Investments in Georgia Fund 1 and Fund 6 are directed toward short-tenn instruments such as U. S. Treasury obligations, securities issued or guaranteed as to principal and interest by the U. S. Government or any of its agencies or instrumentalities, banker's acceptances and repurchase agreements. The weighted average maturity of Georgia Fund 1 may not exceed 60 days. Fund 6 maintains a duration of approximately one year. The weighted average maturity for Georgia Fund 1 on June 30, 1999 was 27 days. The average investment duration for Fund 6 on June 30, 1999 was 1.03 years. 
 
Note 3: NON-MONETARY TRANSACTIONS 
 
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note 4: GENERAL FIXED ASSETS 
 
The following is a summary of changes in the General Fixed Assets Account Group during the fiscal year: 
 
Balance July 1, 1998 Additions Deletions Unlocated Variance Balance June 30, 1999 
 
l&nd 
 
Building:i 
 
EglliRment 
 
Total 
 
$6,198,305.26 $121,042,002.34 $24,080,754' .79 $151,321,062.39 
 
2,501,188.85 29,517,989.32 2,561,482.26 34,580,660.43 
 
-472,357.43 
 
-239,526.21 -1,260,187.33 -1,972,070.97 
 
-75.601 55 
 
54,981.35 
 
-7,509,20 
 
-28.129,40 
 
S 8.151,535,13 $150.375.446,80 $25.374.540,52 $183,901,522.45 
 
Note~= RISK MANAGEMENT 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. 
 
The Board participates in the Georgia School Boards Association Risk and Insurance Management System, a public entity risk pool organized on July 1, 1994 to develop and administer a plan to reduce risk ofloss on account ofgeneral liability, motor vehicle liability, or property damage, including safety engineering and other loss prevention and control techniques, and to administer one or more groups of self-insurance funds, including the processing and defense of claims brought against members of the system. The Board pays an annual premium to the system for its general insurance coverage. Additional coverage is provided through agreements by the system with other companies according to their specialty for property, boiler and  machinery, general liability (including coverage for sexual harassment, molestation and abuse) and automobile risks. Payment of excess insurance for the system varies by line ofcoverage. 
-21- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATiON 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 5: RISK MANAGEMENT 
 
The Board has established a limited risk management program for workers' compensation claims. A premium is charged when needed by the Internal Service Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior .experience'. The Board accounts for claims with expense and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. An excess coverage insurance policy covers individual claims in excess of $250,000.00 loss per occurrence, up to the statutory limit. 
 
Changes in the workers' compensation claims liability during the last two fiscal years are as follows: 
 
Beginning ofYear 
Liability 
 
Claims and Changes in 
Estimates 
 
Claims 
Paid 
 
EndofYear 
Liability 
 
1998 
 
$ 2Q5,666,22 $ ~2-Z~B.lZ $ 368,233.~2 $ 2B0,1Bl,'2Z 
 
1999 
 
$ 2BQ,1Bl,'2Z $ l~Z.5Q6,QQ $ B3,252,3Q $ 2B~.~35,3Z 
 
The Board is .self-insured with regard to unemployment compensation claims. A premium is charged when needed by the General Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover e~timated claims budgeted by management based on known claims and prior experience. The Board accounts for claims with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. 
 
Change~in the unemploymerit compensati~n claims_liability during the last two fiscal years are as follows: 
 
Beginning ofYear' 
Liability 
 
Claims and Changes in 
Estimates 
 
Claims 
Paid 
 
EndofYear 
Liability 
 
1998 
 
$ 
 
1999. 
 
,." 
 
$ 
 
Q,QQ $ Q,QQ .$ 
 
21,552,QQ $ lB,658,QQ $ 
 
21,552,QQ $ 3,335,QQ $ 
 
Q,QQ 15,323,QQ 
 
The Board h~ p~ch~ed surety bonds to provide additional insurance coverage as follows: 
 
. Position Coverep 
Supenntendent AU Other Employees 
 
Amount 
$ 50,000.00 $ 250,000.00 
 
. -22- 
 
 ":' ',' 
 
DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTESTOTHEGENERALPURPOSEFINANCIALSTATEMENTS 
 
JUNE 30, 1999 
 
Note 6: GENERAL LONG-TERM DEBT 
GENERAL OBLIGATION DEBT OUTSTANDING General Obligation Bonds currently outstanding are as follows: 
 
Purpose 
General Government - Refunding - Series 1992 General Government - Series 1998 
 
Interest Rates 
3.25% - 5.20% 3.55%-4.10% 
 
Amount 
$ 880,000.00 
28,700,000.00 
 
$29.580.000.00 The changes in General Long-Term Debt during the fiscal year ended June 30, 1999, were as follows: 
 
Balance July 1, 1998 
 
General Obligation 
Bonds 
$36,280,000.00 
 
Deductions 
 
6,700,000.00 
 
Balance June 30, 1999 
 
$29.5 80.000,00 
 
At June 30, 1999, payments due by fiscal year which includes principal and interest for these items are as follows: 
 
Fiscal Year 
Ended June 30 
 
General Obligation 
Bonds 
 
2000 2001 2002 2003 
 
$ 8,268,210.00 8,343,792.50 7,942,712.50 
7,988,381.25 
 
Total Principal and Interest 
 
$32.543.096.25 
 
Note 7: LOANS PAYABLE 
 
At June 30, 1999, short-term debt (temporary loans) amounts to $5,000,000.00 with interest accruing at 3.62 percent. The aggregate amount of temporary loans is limited to 75 percent of the total gross income from taxes collected in the preceding year and all temporary loans must be repaid no later than December 31 ofthe calender year in which the loan was made. 
 
-23- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT"F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1999 
 
Note 8: ON-BEHALF PAYMENTS 
 
The Board has recognized revenues and expenditures in the amount of $1,359,479.21 for health insurance and retirement contributions paid on the Board's behalfby the following State Agencies. 
 
Georgia Department ofEducation Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel 1nthe amount 0$1,319,283.21 
 
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of$40,196.00 
 
Note 9: SIGNIFICANT COMMITMENTS 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as ofJune 30, 1999, together with funding available: 
 
Project 
 
Funding 
 
Unearned 
 
Available 
 
Executed ,. From State/ 
 
Contracts 
 
FEMA 
 
96-647-026 98/97S-647-073 99-647-079 SPLOST Projects Flood Recovery 
 
$ 2,861,563.14 2,555,626.48 266,347.77 430,048.20 
5,206,792.65 
 
$ 893,162.49 632,511.00 
2,824,107.98 
 
$11.320,378,24 $ 4.349,781,47 
 
The amounts de$cribed in this note are not reflected in the general purpose financial statements. 
 
Note 10: CONTINGENT LIABILITIES 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agericy for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position..  
 
-24- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 1999 
 
Note 10: CONTINGENT LIABILITIES 
 
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. 
 
Note 11: ACCUMULATED EMPLOYEES' LEAVE 
 
The Board's administrative staff and certain other full-time employees earn up to one and one-half days per month ofvacation leave. Vacation leave may be accumulated to a maximum of30 days. Employees are paid, at their current rate ofpay, for unused accumulated vacation leave up to the maximum upon retirement or termination of employment. See Note 1 - Compensated Absences 
 
Note 12: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate staqd alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% oftheir gross 
earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS 
Board ofTrustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows: 
 
Fiscal Year 
 
Percentage 
Contributed 
 
Required 
Contribution 
 
1999 1998 1997 
 
100% 100%100% 
 
$7,702,068.42 $7,136,105.17 $7,045,516.37 
 
-25 - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION . COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1999 
 
ASSETS 
 
Cash and Cash Equivalents 
 
Investments 
 
Accounts Receivable 
 
Inventories 
 
.Consumable Supplies 
 
Food 
 
Donated Commodities 
 
r1.. 
 
Purchased Food 
 
Total Assets 
 
LIABILITIES.AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Continuation of Federal Programs For Inventories Consumable Supplies Food Donated Commodities Purchased Food Unreserved U~designated 
Total Fund Equity 
 
Total Liabilities and Fun~ Equity 
 
See notes to the general purpose financial statements. 
 
-26- 
 
.- .SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 543,734.94 $ 129,866.19 
 
698,056.26 
 
213,047.47 
 
21,569.91 
221,042.79 136,645.35 
 
------ $ 1,834,096.72 $ 129,866.19 
 
 I 
 
.. $ 
$ 
 
65,255.27 $ 381,886.74 
447,142.01 $ 
 
30,529.60 97,353.56 
1,983.03 
129,866.19 
r 
 
$ 
 
21,569.91 
 
221,042.79 136,645.35 
 
1,007,696.66 $ 
 
$ 1,386,954.71 $ 
 
0.00 0.00 
 
------ $ 1,834,096.72 $ 129,866.19 
 
 EXHIBIT"G" 
 
FEDERAL PROGRAMS 
 
OTHER 
 
TOTALS 
 
PROGRAMS . JUNE 30, 1999 JUNE 30, 1998 
 
$ 673,601.13 $ 457,039.89 
 
698,056.26 
 
707,672.89 
 
$ 2,708,699.71 $ 
 
2,000.00 
 
2,923,747.18 
 
1,805,992.84 
 
$ 2,708,699.71 $ 
 
21,569.91 
221,042.79 1361645.35 
 
18,888.81 
253,4i;;L82 215,048.10 
I 
 
2,000.00 $ 4,674,662.62 $ 3,458,094.35 
 
$ 1,401,035.91 $ 256,861.26 849,003.35 147,349.61 
$ 2,654,250.13 $ 
 
1,711.84 $ 288.16 
 
1,402,747.75 $ 352,934.29 
1,328,243.65 149,332.64 
 
192,651.93 290,080.09 1,217,795.38 240,418.03 
 
21000.00 $ 3,233,258.33 $ 1,940,945.43 
 
$ 
 
6,976.75 
 
47,472.83 $ 
 
$ 
 
54,449.58 $ 
 
$ 
 
6,976:75 $ 
 
12,504.60 
 
21,569.91 
 
18,888.81 
 
221,042.79 136,645.35 
 
253,451.82 215,048.10 
 
0.00 
 
11055, 169.49 
 
1,0171255.59 
 
0.00 $ 1,441,404.29 $ 1,517,148.92 
 
$ 2,708,699.71 $ 
 
2,000.00 $ 4,674,662.62 $ 3,458,094.35 
 
-27- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1999 
 
REVENUES 
State Funds Federal Funds Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Enterprise Operations Community Services Operations 
Capital Outlay 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Operating Transfers In 
Excess of Revenues and Other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
SCHOOL FOOD 
SERVICES "FUND 
 
. LOTTERY PROGRAMS 
 
$ 482,568.00 $ 1,223,579.79 5,680,223.65 1,518,242.73 
$ 7,681,034.38 $ 1,223,579.79 
 
$ 1,064,529.61 
129,397.46 84,914.35 
 
.$ 7,493,030.11 
213,089.43 
 
18,792.29 25,982.02 
 
s 7,706,119.54 $ 1,323,615.73 
 
$ 
 
-25,085.16 $ -100,035.94 
 
..,_ 100,035.94 
 
$ 
 
-25,085.16 $ 
 
0.00 
 
1,412,039.87 
 
0.00 
 
- - - - - $ 1,386,954.71 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
-28- 
 
 EXHIBIT "H" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
$ 1,774,729.27 $ 8,908,860.16 556,374.35 
$ 11,239,963.78 $ 
 
20,000.00 $ 3,500,877.06 $ 14,589,083.81 2,074,617.08 
 
3,490,756.06 12,248,023.16 2,200,223.22 
 
20,000.00 $ 20,164,577.95 $ 17,939,002.44 
 
$ 7,033,475.75 $ 
1,613,988.18 1,230,317.39 
73,511.43 322,332.90 
60,045.77 152,257.70 99,121.72 
1,831.52 162,159.13 
16,642.11 
594,360.65 
$ 11,360,044.25 $ 
$ -120,080.47 $ 
 
20,100.16 $ 8,118,105.52 $ 6,967,522.03 
 
1,743,385.64 1,315,231.74 
73,511.43 322,332.90 60,045.77 171,049.99 125,103.74 
1,831.52 162,159.13 7,509,672.22 213,089.43 594,360.65 
 
873,123.03 884,879.30 
51,307.26 409,431.93 
16,545.90 127,945.32 63,246.19 
1,114,131.69 . 6,934,339.41 
246,953.10 
61907.10  
 
201100.16 $ 2014091879.68 $ 17,6961332.26 
 
-100.16 $ -245,301.73 $ 
 
242,670.18 
 
69,421.00 
$ -50;659.47 $ 105,109.05 
 
100.16 
 
169,557.10 
 
1891890.75 
 
0.00 $ -75,744.63 $ 
 
0.00 
 
1,517,148.92 
 
432,560.93 11084,587.99 
 
$ 
 
- - - - - 54,449.58 $ 
 
0.00 $ 1,441,404.29 $ 1,517,148.92 
 
-29- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30, 1999 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable Prepaid Items 
 
BOND PROCEEDS 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
$ 30,083,576.59 $ 
 
2,590,009.21 
 
Total Assets 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Contracts Payable Retainages Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Flood Recovery For Purposes of Bond Issue For SPLOST Projects For State Capital Outlay Projects Unreserved Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
$ 
 
844,268.83 $ 
 
1,290,088.03 
 
818,371.95 
 
285,923.19 
 
$ 
 
844,268.83 $ 
 
2,394,383.17 
 
$ 29,239,307.76 
$ 0.00 
$ 29,239,307.76 $ 
 
195,626.04 0.00 
195,626.04 
 
$ 30,083,576.59 $ 
 
2,590,009.21 
 
See notes to the general purpose financial statements. - 30- 
 
 EXHIBIT "I" 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
FEDERAL PROJECTS 
 
TOTALS 
 
JUNE 30, 1999 
 
JUNE 30, 1998 
 
$ 
 
788,385.33 
 
$ 
 
788,385.33 $ 1,453,799.68 
 
8,604,576.57 
 
38,688,153.16 
 
38,304,338.12 
 
2,452,941.90 $ 4,913,828.29 
 
9,956,779.40 
 
5,480,225.13 
 
3,791.38 
 
3,791.38 
 
$' 11,849,695.18 $ 4,913,828.29 $ 49,437,109.27 $ 45,238,362.93 
 
$ 
 
94,204.36 $ 2,228,561.22 $ 1,452,054.82 
 
$ 
 
174,709.82 
 
1,168,607.53 
 
2,161,689.30 
 
1,710,833.52 
 
13,063.98 
 
2,077,679.34 
 
2,376,666.51 
 
271,326.85 
 
$ 
 
187,773.80 $ 3,340,491.23 $ 6,766,917.03 $ 3,434,215.19 
 
$ $ 11,661,921.38 
0.00 $ 11,661,921.38 $ 
 
1,573,337.06 $ 
 
1,573,337.06 $ 29,239,307.76 11,661,921.38 
195,626.04 
 
200,619.51 34,220,384.97 
5,797,618.69 1,585,524.57 
 
0.00 
 
0.00 
 
0.00 
 
1,573,337.06 $ 42,670,192.24 $ 41,804,147.74 
 
$ 11,849,695.18 $ 4,913,828.29 $ 49,437,109.27 $ 45,238,362.93 
 
- 31 - 
... 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1999 
 
REVENUES 
State Funds Federal Funds Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Other Support Services Community Services Operations 
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES {USES) 
Proceeds from General Obligation Bonds Par Value Premiums on Bonds Sold 
Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
 
BOND PROCEEDS 
 
GEORGIA STATE  FINANCING AND 
INVESTMENT 
COMMISSION 
 
$ 
$ 1,620,099.41 $ 1,620,099.41 $ 
 
938,473.24 1,134,449.97 
2,072,923.21 
 
$ 
 
8,593.00 
 
$ 
 
362,724.08 
 
94,840.00 
 
3,802,308.40 
 
s 
 
457,564.08 $ 3,810,901.40 
 
$ 1,162,535.33 $ -1,737,978.19 
 
'$ $ -6,143,612.54 
$ -6,143,612.54 $ 
 
1,017,260.66 -669,181.00 
348,079.66 
 
$ -4,981,077.21 $ 34,220,384.97 
 
-1,389,898.53 1,585,524.57 
 
FUND BALANCE JUNE 30 
 
See notes to the general purpose financial statements. 
 
-32- 
 
$ 29,239,307.76 $.......,....,..1..9=5=,6=2=6.0..4...., 
 
 EXHIBIT"J" 
 
SPECIAL PURPOSE LOCAL OPTION 
SALES TAX 
 
FEDERAL PROJECTS 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 1999 
 
JUNE 30, 1998 
 
$ 2,561,985.25 $ 3,500,458.49 $ 
 
571,616.96 
 
23,202,658.29 
 
24,337,108.26 
 
3,908,832.16 
 
$ 6,520,629.82 
 
6,520,629.82 
 
6,425,900.91 
 
443,452.90 
 
2,063,552.31 
 
760.714.83 
 
$ 6.964.082.72 $ 25.764.643.54 $ 36.421.748.88 $ 11,667.064.86 
 
$ 
 
4,955.06 $ 
 
4,955.06 $ 
 
2,666.70 
 
$ 
 
18,587.71 
 
6,243.05 
 
14,960.35 118,995.34 
2,056.59 54,703.89 
3,018.17 
20,387.50 
 
14,960.35 118,995.34 20,644.30 60,946.94 
11,611.17 
20,387.50 
 
627,990.68 292,449.77 
25,871.72 54,899.52 
3.85 
 
847,263.62 
 
1,817,138.45 27,734,559.39 
 
2,179,862.53 32,478,971.41 
 
112,236.38 7,589,617.05 
21.822.90 
 
$ 
 
872.094.38 $ 29.770.774:74 $ 34.911,334.60 $ 8.727.558.57 
 
$ 6.091,988.34 $ -4.006.131.20 $ 1,510.414.28 $ 2,939,506.29 
 
$ 35,000,000.00 
 
325,518.25 
 
$ 5,378,848.75 $ 6,396,109.41 
 
1,613,883.80 
 
$ -227 ,685.65 
 
-7,040.479.19 
 
-1,406,467.65 
 
$ -227,685.65 $ 5.378,848.75 $ -644,369.78 $ 35.532.934.40 
 
$ 5,864,302.69 $ 1,372,717.55 $ 
 
866,044.50 $ 38,472,440.69 
 
5,797,618.69 
 
200,619.51 
 
41.804.147.74 
 
3,331.707.05 
 
$ 11.661.921.38 $ 1.573.337.06 $ 42.670.192.24 $ 41,804.147.74 
 
-33- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30, 1999 
 
EXHIBIT "K" 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable 
Total Assets 
 
PROPERTY TAXES 
FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
JUNE 30, 1999 
 
JUNE 30, 1998 
 
$ 
 
9,106.36 $ 
 
1,687.15 $ 
 
10,793.51 $ 
 
16,691.55 
 
689,983.35 
 
3,903,806.2!;i 
 
4,593,789.60 
 
4,564,877.31 
 
1 788.74 
 
1 788.74  
 
9.874.98 
 
$ 
 
700,878.45 $ 3.905,493.40 $ 4,606,371.85 $ 4,591,443.84 
 
FUND EQUITY 
Fund Balances Reserved For Debt Service Unreserved Undesignated 
Total Fund Equity 
 
$ 
 
700,878.45 $ 3,905,493.40 $ . 4,606,371.85 $ 4,591,443.84 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
$- 
 
700,878.45 $ 3,9os,493_40 s 4.sos.311.es s 4,591,443.84 
 
See notes to the general purpose financial statements. 
 
- 34- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
DEBT SERVICE FUND YEAR ENDED JUNE 30, 1999 
 
EXHIBIT "L" 
 
PROPERTY TAXES 
FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS YEAR ENDED JUNE 30, 1999 JUNE 30, 1998 
 
REVENUES 
 
Taxes Other Funds 
 
$ 39,525.42 $ 8,246,203.81 $ 8,285,729.23 $ 4,426,936.20 
 
36.440.87 
 
2,091.93 
 
38,532.80 
 
29,230.32 
 
Total Revenues 
 
$ 75,966.29 $ 8,248,295.74 $ 8,324,262.03 $ 4.456,166.52 
 
EXPENDITURES 
 
Debt Service Principal Interest Paying Agent Fees 
 
$ 
 
0.00 $ 6,700,000.00 $ 6,700,000.00 $ 370,000.00 
 
1,607,652.71 
 
1,607,652.71 
 
72,620.00 
 
1,681.31 
 
1,681.31 
 
678.34 
 
Total Expenditures 
 
$ 
 
0.00 $ 8,309,334.02 $ 8,309,334.02 $ 443,298.34 
 
Excess of Revenues over (under) Expenditures 
 
$ 75,966.29 $ 
 
-61,038.28 $ 
 
14,928.01 $ 4,012,868.18 
 
OTHER FINANCING SOURCES 
 
Accrued Interest on Bonds Sold 
 
94,840.66 
 
Excess of Revenues and Other Financing Sources 
 
over (under) Expenditures 
 
$ 
 
75,966.29 $ 
 
-61,038.28 $ 
 
14,928.01 $ 4,107,708.84 
 
 FUND BALANCE JULY 1 
 
624,912.16 
 
3,966,531.68 
 
4,591,443.84 
 
483,735.00 
 
FUND BALANCE JUNE 30 
 
$ 700,878.45 $ 3,905.493.40 $ 4.606.371.85 $ 4,591,443.84 
 
See notes to the general purpose financial statements. 
 
-35- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES .. 
FIDUCIARY FUND TYPE - AGENCY FUNDS .YEAR ENDED JUNE 30, 1999 
 
EXHIBIT"M" 
 
MILLS MEMORIAL STADIUM FUND 
ASSETS Cash and Cash Equivalents . Accounts Receivable 
 
BALANCE  JULY 11 1998 
 
ADDITIONS 
 
DEDUCTIONS 
 
BALANCE 
JUNE 301 1999 
 
$ 
 
0.00 $ 
 
74,209.19 $ 
 
77,862.12 $ 
 
-3,652.93 
 
3.652.93 
 
3.652.93 
 
$ 
 
0.00 $ 
 
77.862.12 $ 
 
771862.12 s=======o....o=o= 
 
LIABILITIES Funds Held for Others 
 
$ 
 
0.00 $ 
 
77.862.12 $ 
 
111862.12 s___.....,_....o....o..o. = 
 
SCHOOLACTIVITY FUNDS 
ASSETS Cash and Cash Equivalents 
 
$ 
 
421,947.40 $ 1,669.090.43 $ 1.595.665.61 s_""""""'49=5-.3-=72mo.2i:ii2... 
 
LIABILITIES Funds Held for Others 
 
$ 
 
s s s_ 421.947.40 
 
1.669.090.43 
 
1,595.665.61 
 
_,,,49_5.,,3_12__.22_ 
 
TOTALS - AGENCY FUNDS 
ASSETS Cash and Cash Equivalents Accounts Receivable 
 
$ 
 
421,947.40 $ 1,743,299.62 $ 1,673,527.73 $ 
 
491,719.29 
 
- 3,652.93 
 
3,652.93 
 
$ 
 
s s s......... 421.947.40 
 
1.146,952.55  
 
1,673,521.13 
 
4..,95-='=31.,.2=.2=2= 
 
LIABILITIES Funds Held for Others 
 
$ 
 
421,947.40 $ 1,746,952.55 $ 1,673,527.73 $--=====4..,9_5,..,37_2.,.2...,2ia 
 
See notes to the general purpose financial statements. 
. -36- 
 
 DQUGHERTY ~OUNTY BQARD OF EDUCATION SCHEDULE OF EXPEt!jDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30, 1999 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
Agriculture, U. S. Department of Child Nutrition Cluster Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1999 Grant National School Lunch Program 1999 Grant 
Total Child Nutrition Cluster 
Other Programs Pass-Through From Georgia Department of Education Food and Nutrition Program Food Services Food Distribution Program (1) Pass-Through From Office of School Readiness Food and Nutrition Program Child and Adult Care Food Program  1999 Contract 
Total U.S. Department of Agriculture 
Corporation for National and Community Service Pass-Through From Georgia Department of Education Learn and Serve America School and Community Based Programs 1997 Grant 1998 Grant 
Total Corporation for National and Community Service 
Education, U. S. Department of Special Education Cluster Pass-Through From Georgia Department of Education Individuals with Disabilities Education Act Part B - Special Education Flow Through 1999 Grant Georgia Leaming Resources System 1999Grant Preschool 1999Grant Severely Emotionally Disturbed 1999Grant Part C  Special Education Special Education Capacity Building Improvement 1999Grant 
Total Special Education Cluster 
Other Programs Direct Impact Aid 1999 Grant Pass-Through From Chattahoochee-Flint Regional Educational Service Agency d/b/a Two Rivers Migrant Education Agency Elementary and Secondary Education Act Title I Migrant Education 1999Grant 
 
CFDA NUMBER 
10.553 10.555 
10.550. 10.558 
94.004 94.004 
84.027 84.027 84.173 84.027 84.173 
84.041 
84.011 
 
PASSTHROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
N/A $ 1,570,634.18 
 
(2) 
 
N/A 
 
3,650,169.99 $ 7,294,165.52 (3) 
 
$ 5,220,804.17 $ 7,294,165.52 
 
NIA 
 
411,954.02 
 
411,954.02 
 
NIA 
 
47,465.46 
 
(2} 
 
$ 5,680,223.65 $ 7-706,119.54 
 
NIA $ NIA 
$ 
 
-373.46 . -701.27 $ 
-1,074.73 $ 
 
9,298.73 9,298.73 
 
NIA $ NIA NIA NIA 
 
889,745.55 $ 135,142.45 190,257.00 260,476.62 
 
889,745.55 135,142.45 190,415.56 (3) 260,476.62 
 
NIA 
 
3011TT.40 
 
30,1TT.40 
 
$ 1,505,799.02 $ 1,505,957.58 
 
NIA 
 
154,856.45 
 
(4) 
 
NIA 
 
8,644.14 
 
8,644.14 
 
.37  
... 
 
 QQ!JGHERTY CQl.!NTY BOARD OF EDUCATION 
C!::IED!JbE QF EXPENDl!URES OE FEDERAL ~WARD 
YEAR ENDED J!JNE 30, 1999 
 
SCHEDULE "1" 
 
FUNDING AGENCY PBO~RAM/GRANI 
 
CFDA NUMBER 
 
Education,U.S.Departmentof Other Programs Pass-Through From Georgia Department of Education Comprehensive School Reform Demonstration Program 1999 Grant Elementary and Secondary Education Act Tille I Grants to Local Educational Agencies . 1998 Summer 1999 Grant TiUe II Eisenhower Professional Development 1998 Grant 1999 Gr.mt Title Ill Technology Literacy Challenge Fund Grants 1999Grant Tille VI Innovative Education Program Strategies 1999 Grant Georgia Leaming Resources System lndMduals with Dlsabilitles Education Act Special Education PartD Personnel Development and Parent Training 1998Grant 1999 Grant Safe and Drug-Free Schools 1999 Grant Stewart 8. McKinney Homeless Assistance Act Education for Homeless Children and Youth 1999 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1999 Grant Tech-Prep Education 1999 Grant 
 
84.332 
84.010 84.010 84.281 84.281 84.318 84.298 
84.029 84.029 84.186 84.196 
84.048 84.243 
 
Total U. S. Department of Education 
 
Federal Emergency Management Agency Pass-Through From Office of the Governor Disaster Assistance . 
 
 . 83.516 
 
Health and Human Services, U. S. Department of Pass-Through From Georgia Department of Human Resources Extended Day Program 1999 Grant Child Care School Age Program 1999 Grant 
 
93.~37 93.525 
 
Total U. S. Department of Health and Human Services 
 
Labor, U. S. Department of Pass-Through From Southwest Georgia Regional Development Center Job Training Partnership Act 89-8-211998 Grant 98-8-87 1999 Grant 
 
17.250 17.250 
 
Total U. S. Department of Labor 
 
PASS- 
THROUGH ENTITY ID NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
NIA $ 
 
47,558.67 $ 
 
47,558.67 
 
N/A 
 
693.88 
 
NIA 
 
6,376,834.26 
 
6,376,834.26 
 
NIA 
 
46,431.86 
 
47,531.31 
 
NIA 
 
112,859.71 . 
 
112,859.71 
 
NIA 
 
75,000.00 
 
68,023.25 
 
NIA 
 
161,126.91 
 
161,126.91 
 
NIA NIA NIA 
NIA 
 
975.97 2,066.24 207,282.05 
 24,042.97 
 
. 1,313.78 2,066.24 
. . 207,282.05 
.,., 
24,042.97 
 
NIA 
 
 197,911.96 
 
237;394.19 (3) 
 
NIA 
 
11,127.45 
 
11,127.45 
 
$ 8,932.517.66 $ 8,812,456.39 
 
NIA 
 
$ 24,337,108.26 $ 33,160,693.22 (3) 
 
NIA $ NIA 
$ 
 
22,609.00 $ 
40,000.00 62,609.00 $ 
 
21,175.96 40,000.00 61,175.96 
 
NIA $, ~A 
$ 
 
65,198.04 $ 4,466.64 
69,664.68 $ 
 
65,198.04 4,466.64 
69,664.68 
 
-38- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30, 1999 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
Defense, U. S. Department of Direct Department of the Air Force R.O.T.C. Program 1999Grant Department of the Marine Corps R.O.T.C. Program 1999Grant Troops to Teachers 1999 Grant 
Total U. S. Department of Defense 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
$ 
 
34,704.74 $  
 
34,704.74 
 
59,774.84 
 
59,774.84 
 
7,500.00 
 
7,500.00 
 
$ 
 
101,979.58 $ 
 
101,979.58 
 
Total Federal Financial Assistance 
 
$ 39,183,028.10 $ 49,921,388.10 
 
NIA= Not Available 
Notes to the Schedule of Expenditures of Federal Awards 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the aJrrent fiscal year. 
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are Included In the 1999 National School Lunch Program. 
(3) Expenditures for this program Include State, and/or Other Funds. Expenditures are not maintained by fund source. 
(4) Funds earned on this program do not require reporting of expenditures. 
 
Major Programs are identified by an asterisk (*) In front of the CFDA number. 
 
The Board did not provide Federal Assistance to any Subreciplenl 
 
The ac:a:,mpanylng schedule of expenditures of Federal awards Includes the Federal grant activity of the Dougherty County Board of Education and Is presented on the modified accrual basis of ac:a:,untlng which Is the basis of ac:a:,untlng used In the presentation of the general purpose financlal statements. 
 
See notes to the general purpose financial statements. 
 
-39- 
 
__ !._ 
 
--- - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
 
. SCHEDULE OF STATE REVENUE 
 
. 
 
YEAR ENDED JUNE 30, 1999 
 
SCHEDULE '7' 
 
AGENCY/FUNDING 
 
" GRANTS 
 
Education, Georgia Department of Quality Basic Education 
 
-, 
 
General and Career Education Programs 
 
Special Education Programs 
 
Remedial Education Program 
 
Media Center Programs 
 
Staff Development Programs 
 
Indirect Cost 
 
Pupil Transportation 
 
Regular 
 
Bus Replacement 
 
Middle School Incentive Program 
 
Special Instructional Assistance 
 
In-School Suspension 
 
Counselors Grades 4 and 5 
 
Technology Specialist 
 
Local Fair Share  
 
Educational Equalization Funding Grant 
 
Food Services 
 
Vocational Education 
 
Other State Programs 
 
Alternative Program 
 
Apprenticeship Program 
 
At-Risk Summer School Program 
 
Environmental Science Program 
 
Georgia Leaming Resources System 
 
Health Insurance_ . 
 
Mentor Teacher Program 
 
Next Generation Schools 
 
Preschool Handicapped Program 
 
PSATExam 
 
Remedial Summer School Program 
 
Severely Emotionally Disturbed 
 
Student Records 
 
Year 2000 Project 
 
Lottery Programs 
 
Assistive Technology 
 
Computers in the Classroom 
 
Georgia State Financing and Investment Commission Reimbursement on Construction Projects 
 
Office of the Govemor Govemor's Emergency Fund (1) Georgia Challenge Program 
 
Office of School Readiness Pre-Kindergarten Program 
 
Off'ice of Treasury and Fiscal Services Public School Employees Retirement 
 
CONTRACTS Education, Georgis Department of Enrichment Program for Middle School-age Chlldren Implementation of Depsrtmenrs Elementary School Foreign Language Model Program 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
- 
 
$ 38,756,051 ;00 6,718,128.00 1,490,427.00 1,669,918.00 448,788.00 9,866,543.00 
1,474,955.00 466,963.00 
1,225,812.00 789,678.00 447,756.00 161,375.00 201,897.00 
-8,203,552.00 3,952,090.00 
$ 20,601.00 
129,490.00 50,000.00 82,264.06 
500.00 
1,319,283.21 13,932.00 31,000.00 
281,277.09 2,699.00 
33,864.16 
13,047.75 421,609.00 
 
482,568.00 
78,446.00 
1,696,283.27 21,424.00 
343,095.72 
 
$ 38,756,051.00 6,718,128.00 '1,490,427.00 1,669,918.00 448,788.00  9,866,543.00 
1,474,955.00 466,963.00 
1,225,812.00 789,678.00 447,756.00 161,375.00 201,897.00 
-8,203,552.00 3,952,090.00 
482,568.00 20,601.00 
129,490.00 50,000.00 82,264.06 
500.00 78,446.00 . 1,319,283.21 . 13,932.00 31,000.00 281,277.09 
2,699.00 33,864.16 1,696,283.27 13,047.75 421,609.00 
21,424.00 343,095.72 
 
40,196.00 
 
$ 
 
812,423.25 
 
20,000.00 
 
2,688,035.24 
 
859,060.07 
 
812,423.25 
2,688,035.24 20,000.00 
859,060.07 
40,196.00 
 
17,843.00 139,846.25 
 
17,843.00 139,846.25 
 
(1) The purpose of the funds is Capital Outlay disaster relief. See notes to the general purpose financial statements. 
 
$ 62,064,281.52 $ 40 
 
3150018n.os $ 
 
3,500,458.49 $ 69,065,617.07 
 
"\. 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES.TAX PROJECTS 
YEAR ENDED JUNE 30, 1999 
 
SCHEDULE 3 
 
PROJECTS 
The repayment of principal and interest on the School District's Series 1993 Bonds, coming due January 1, 1998, and thereafter through their final maturity on January 1, 2001, the maximum amount of debt to be retired not to exceed $1,823,245.00. 
The acquisition, construction and equipping of six new elementary physical education facilities, two new middle schools, supply services freezer, completion of expansion program at five schools, roof replacements on 24 buildings, technology power upgrade on 30 buildings, ceilings and lights in 27 buildings, HVAC upgrades on 24 buildings, four new high school field houses, tt)ree support facilities for new elementary schools, renovation of McIntosh Teacher Academy, renovation of five schools, Highland conversion, underslab plumbing replacement in 17 buildings, asbestos removal at 48 sites, lawn revitalization at 30 sites, facilities department shops, tower, media service center, security lighting at 28 sites, sports field lighting at four sites and 41 new vehicles, including the acquisition of all necessary property, the maximum cost of such projects not to exceed $88,653,060.00. 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED 
COST (2) 
 
AMOUNT EXPENDED IN CURRENT YEAR (3) (4) 
 
AMOUNT EXPENDED 
IN PRIOR YEARS 
 
$ 1,823,245.00 $ 1,823,245.00 $ 454,510.00 $ 442,620.00 
 
8816531060.00 
 
138.237?66.51 
 
33.729.878.01 
 
6 1886 1195.20 
 
$ 90.476.305.00 $ 140.081.011.51 $ 34.184.388.01 $ 7.328.815.20 
 
(1) The Board's original cost estimate as specified in the resolution calling for the imposition of the Local Option Sales Tax. 
 
(2) The Board's current estimate of total cost for the projects. Includes all cost from project inception to completion. 
 
(3) The voters of Dougherty County approved the imposition of a 1% sales tax to fund the above projects and retire associated debt Amounts expended for these projects may include sales tax proceeds, state, local property taxes and/or other funds over the life of the projects. 
 
(4) In addition to the expenditures shown above, the Board has incurred interest expense to provide advance funding 
for the above projects as follows: 
 
Current Year 
 
$ 1.553.142.71 
 
See notes to the general purpose financial statements. 
 
-41 - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1999 
 
SCHEDULE 4 
 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Maintenance and Operation of Plant Student Transportation Services 
 
ASSISTIVE TECHNOLOGY 
 
COMPUTERS IN THE 
CLASSROOM 
 
PRE-KINDERGARTEN PROGRAM 
 
TOTAL 
 
$ 21,424.00 $ 343,095.72 $ 
 
700,009.89 $ 1,064,529.61 
 
. 129,397.46 . 84,914.35 18,792.29 25,982.02 
 
129,397.46 . 84,914.35 
18,792.29 25,982.02 
 
 Total Expenditures 
RECAP: Salaries and Benefits Pre-Kindergarten Program Other Expenditures Assistive Technology Computers in the Cl_assroom Pre-Kindergarten Program 
 
$ 
 
21,424.00 $ 343,095.72 $ _ _ _ _ _95_9_,o_e_s._0_1 $ 11323.615.73. 
 
$ 935,914.67 
21,424.00 343,095.72 
23,181.34 
 
$ 1,323,615.73 
 
See notes to the general purpose financial statements. 
 
-42- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1999 
 
SCHEDULE n5" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
FOURTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF FOURTEEN WEIGHTED 
PROGRAMS 
 
$ 
 
48,634,524.00 $ 
 
1,393,938.00 
 
$ 
 
49,540,741.97 
 
2,267,348.04 $ _ _,:1~,9:.:,04..:.,.,..:,_11:.;:8.:.:.6~7 
 
$ 
 
51,808,090.01 
 
-498,626.21 $ _ _. .; 5;. ;.111,; ;.3,; ;, ;09;.i_,4.;.;:6;.; ;.3;.; ;.80~ 
 
$ 
 
o.oo $=========o=.o=o 
 
See notes to the general purpose financial statements. - 43 - 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS BY PROGRAM 
GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS 
VEAR ENDED JUNE 30, 1999 
 
GENERAL AND CAREER EDUCATION PROGRAMS 
Klnder_garten (*) Grades 1  3 (*) 
1 
Sub-Total  K-3 Grades 4  5 (*) 
Grades 6  8 r) 
Grades 9  12 (*) 
r) High School Laboratories r) Vocational Education Laboratories 
Total General and Career Education Programs 
SPE~IAb EQ!.!CATION PRQGBAMS Regular Programs Category I (*) Category II (*) 
Category Ill r) 
Category IV (*) Sub-Total Regular 
Category VI (Gifted) (*) Total Special Education Programs 
REMEDIAL EDUCAT!Ot:I eBQ!aBAM tl 
Total Fourteen Weighted Programs 
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs 
Total Fourteen Weighted and Media Center Programs 
 
ALLOTMENTS FROM GEORGIA DEPARTMENT OF 
 
REQUIRED 
 
ORIGINAL J2.... 
 
ORIGINAL 
 
MID-TERM 
 
$ 4,237,546.00 
 
$ 3,813,791.40 $ 
 
0.00 
 
11,796,326.00 
 
10,616,693.40 
 
$ 16,033,872.00 90 $ 14,430,484.80 $ 
 
0.00 
 
4,811,413.00 90 
 
4,330.271. 70 
 
8,222,283.00 90 
 
7.400,054.70 
 
5,573,988.00 90 
 
5,016,589.20 
 
2,555,790.00 90 
 
2,300.211.00 
 
1,558z705.00 90 
 
1,402,834.50 
 
s 38,756,051.00 
 
$ 34,880,445.90 $ 
 
0.00 
 
s 5,909,535.00 
 
$ 5,318,581.50 $ 
 
0.00 
 
s $ 5,909,535.00 90 
 
5,318,581.50 $ 
 
0.00 
 
808,593.00 90 
 
n1,133.10 
 
$ 6,718,128.00 
 
s 6,046,315.20 $ 
 
0.00 
 
s 1,490,427.00 90 $ 1,341,384.30 $ 
 
0.00 
 
s 48,964,606.00 
 
s 42~.145.40 $ 
 
0.00 
 
$ 1,334,927.00 90 $ 1,201,434.30 $ 
 
0.00 
 
334,991.00 100 
 
334,991.00 
 
s 1,669,918.00 
 
$ 1,536,425.30 $ 
 
0.00 
 
$ 48,634,524.00 
 
$ 43,804,570.70 $ 
 
0.00 
 
STAFF Q~bOeMEt:II PROGRAMS Cost of Instruction Professional Development 
Total Staff Development Programs (*) Identifies Fourteen Weighted Programs. 
See notes to the general purpose financial statements. 
 
$ 
 
141,626.00 
 
$ 
 
141,626.00 $ 
 
0.00 
 
307,162.00 
 
307,162.00 
 
$ 
 
448z788.00 100 $ 
 
448,788.00 $ 
 
0.00 
 
 44. 
 
 SCHEDULE s- 
 
EDUCATION TOTAL 
REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 3,813,791.40 $ 4,745,896.70 $ 
 
75,103.12 $ 4,820,999.82 
 
10,616,693.40 
 
. 11,1681692.09 
 
243,857.31 
 
11,412,549.40 
 
$ 14,430,484.80 $ 15,914,588.79 $ 
 
318,960.43 $ 16,233,549.22 $ 
 
0.00 
 
4,330,271.70 
 
5,248,355.86 
 
99,152.05 
 
5,347,507.91 
 
0.00 
 
7,400,054.70 
 
7,433,482.71 
 
434,643.40 
 
7,868,126.11 
 
0.00 
 
5,016,589.20 
 
6,200,623.49 
 
422,093.67 
 
6,622,717.16 
 
0.00 
 
2,300,211.00 
 
2,238,482.27 
 
95,551.69 
 
2,334,033.96 
 
0.00 
 
1,402,834.50 
 
2,360,250.47 
 
228,422.94 
 
21588,673.41 
 
0.00 
 
$ 341880,445.90 $ 39,395.783.59 $ 1,5981824.18 $ 40,994,607.n 
 
$ 5,318,581.50 
 
$ 
 
173,950.62 $ 
 
2,391,446.15 
 
. 2,967,107.36 
 
273.638.14 
 
3,741.58 $ 185,870.12 72,124.44 121428.48 
 
1n,6S2.20 2,5n,316.27 3,039,231.80 
2861066.62 
 
$ 5,318,581.50 $ 5,806,14227 $ 
 
274,164.62 $ 6,080,306.89 
 
0.00 
 
727.733.70 
 
8311697.02 
 
16,48924 
 
848,186.26 
 
0.00 
 
$ 610461315.20 $ . 616371839.29 $ 
 
290,653.86 $ 6,928.493.15 
 
$ 1,3411384.30 $ 1a701.804.25 $ 
 
14,640.63 $ 1.716.444.88 
 
0.00 
 
$ 42,268.145.40 $ 47.735.427.13 $ 119041118.67 $ 49.6391545.80 
 
$ 1,201,434.30 $ 
 
1,805,314.84 
 
$ 1,805,314.84 
 
0.00 
 
3341991.00 
 
$ 
 
363~.37 
 
363.229.37 
 
0.00 
 
$ . 1,536,425.30 $ 1,805.314.84 $ 
 
363,229.37 $ 2.168,544.21 
 
$ 43,8041570.70 $ 49,540?41.97 $ 2,2671348.04 $ 5118081090.01 $ 
 
0.00 
 
$ 
 
141,626.00 
 
307,162.00 
 
s _ _44_8._1ss_.oo_ 
 
$ 
 
397,76229 $ 
 
397,762.29 
 
251069.32 
 
25,069.32 
 
$ 
 
422,831.61 $ 
 
422 831.61 s______2_5..9.5. 6-.3_,9 1 
 
- 45 - 
 
 SECTION II  COMPLIANCE AND INTERNAL CONfROL REPORTS 
 
 w. RUSSELL HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 14,2000 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education 
and Superintendent and Members of the Dougherty County Board of Education 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the financial statements of Dougherty County Board of Education as of and for the year ended June 30, 1999, and have issued our report thereon dated April 14, 2000. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We conducted otir audit in accordance with generally accepted auditing 
standards and the standards applicable to financial audits contained in Government Auditing Standards, issued 
by the Comptroller General of the United States. 
Compliance 
As part of obtaining reasonable assurance about whether Dougherty County Board ofEducation's financial statements are free ofmaterial misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on 
the determination of financial statement amounts. However, providing an opinion on compliance with those 
provisions was not an objective of our audit and accordingly, we do not express such an opinion. The results 
of our tests disclosed no instances of noncompliance that are required to be reported under Government 
Auditing Standards. 
Internal Control Over Financial Reporting 
In planning and performing our audit, we considered Dougherty County Board ofEducation's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its 
99YB-30 
 
 operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgement, could adversely affect Dougherty County Board of Education's ability to record, process, summarize and report financial data consistent with assertions ofmanagement in the financial statements. Reportable conditions are described in the accompanying Schedule of Findings and Questioned Costs as items FS-6471-99-01, FS-6471-99-04, FS-6471-99-06 and FS-6471-99-07. 
A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness.. 
L: This report is intended solely for the information and use ofmanagement, members of the Dougherty County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
~l-0-4~ Russell W. Hinton State Auditor 
RWH:gp 99YB-30 
 
 w. RUSSELL HINTON 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 14, 2000 
 
Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the State Board of Education 
and Superintendent and Members of.the Dougherty County Board ofEducation 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CQNTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULARA-133 
Ladies and Gentlemen: 
Compliance 
We have audited the compliance of Dougherty County Board of Education with the types of compliance requirements described in _the U.S. Office ofManagement and Budget (0MB) Circular A-133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 1999. Dougherty County Board ofEducation's major Federal program is identified in the accompanying Schedule of Findings and Questioned Costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major Federal program is the responsibility ofDougherty County Board ofEducation's management. Our responsibility is to express an opinion on Dougherty County Board of Education's compliance based on our audit. 
We conducted our audit of compliance in accordance with generally accepted auditing standards; the  
standards applicable to financial audits contained in Government Auditing Standards, issued by the 
Comptroller General of the United States; and 0MB Circular A-133, Audits ofStates, Local Governments, and Non-Profit Organizations. Those standards and 0MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the Dougherty County Board of Education's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Dougherty County Board of Education's compliance with those requirements. 
 
99SA-10 
 
 In our opinion, the Dougherty County Board of Education complied, in all material respects, with the requirements referred to above that is applicable to its major Federal program for the year ended June 30, 1999.. 
Internal Control Over Compliance 
The management ofDougherty County Board of Education is responsible for establishing and maintaining . effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered Dougherty County Board ofEducation's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with 0MB Circular A-133. 
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation ofone or more ofthe internal control components does not reduce to a relatively low level ofrisk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. 
This report is intended solely for the information and use ofmanagemen~ members ofthe Dougherty County Board ofEducation, Federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. 
Respectfully submitted, 
 
RWH:gp 99SA-10 
 
R sell W. Hinton State Auditor 
 
..... 
 
 SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED costs 
YEAR ENDED JUNE 30, 1999 
 
PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
6471-96-01 6471.;96-02 FS-6471-97-01 FS-6471-97-03 FS-64 71-97-04 FS-6471-98-01 FS-6471-98-02. FS-6471-98-03 
 
Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses  Unresolved - See Corrective Action/Responses Previously Reported Corrective Action Implemented Further Action Not Warranted Unresolved -See Corrective Action/Responses Previously Reported Corrective Action Implemented Unresolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
EMPLOYEE COMPENSATION 
 
Salary Overpayment 
 
Amount: $34,114.60 
 
Finding Control Number: 6471-96-02 
 
. 'I 
 
The overpayment has been turned over to the School system's lawyer .and a note for the overpayment was received. $3,000.00 has been repaid on this account. 
 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements  Amount: $29,309.23 Finding Control Number: FS-6471-97-01 
 
To be resolved by future increase in QBE Local Fair Share. 
 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Amount: $11,251.07 Finding Control Number: FS-6471-98-01 
 
To be resolved by future increase in QBE Local Fair Share. 
 
GENERAL FIXED ASSETS Failure toMaintain General Fixed Assets Account Group Finding Control Number: FS-6471-98-03 
 
The Director of Finance and Director of Supply Services will continue to work on procedures to balance General Fixed Asset Account Group to the general ledger. 
 
- 1- 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE 
SUMMARY SCHEDLE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1999 
 
PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FA-6471-97-01 FA-6471-98-01 . 
 
Unresolved - See Corrective Action/Responses Unresolved - See Corrective Action/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
PROGRAM INCOME 
Projected Loss ofAla-Carte Revenue Amount: $57,574.81 Finding Control Number: FA-6471-97-01 
 
This situation has been turned over to the Board's lawyer. 
 
Attempts to recover these losses were made through Board insurance coverages. The insurance carrier (Kemper) investigated this situation and ruled the evidence was circumstantial and insufficient to support a claim. An offer of $10,000.00 has been made by Kemper to settle this claim and will be accepted by the Board on April 12, 2000. 
 
PROGRAM INCOME 
 
Projected Loss of Supplemental Sales Revenue 
 
Amount: $40,324.84 
 
. 
 
Finding Control Number: FA-6471-98-01 
 
This situation has been turned over to the Board's lawyer.. 
 
Attempts to recover these losses _were made through Board insurance coverages. The insurance carrier (Kemper) investigated this situation and ruled the evidence was circumstantial and insufficient to support a claim. An offer of $10,000.00 has been made by Kemper to settle this claim and. will be accepted by the Board on April 12, 2000. 
 
-2- 
 
 SECTION IV FINDINGS AND QUESTIONED COSTS 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
 
I SUMMARY OF AUDITOR'S RESULTS 
 
1. Type of Re.port Issued on the Financial Statements The auditor's opinion on the Dougherty County Board of Education's financial statements was qualified for various departures from generally accepted accounting principles. 
 
2. Re.portable Conditions in Internal Control Disclosed by the Audit of the Financial Statements The audit report for the Dougherty County Board of Education disclosed financial statement reportable conditions related to the following control categories. 
 
Cash and Cash Equivalents General Fixed Assets 
 
General Ledger 
 
None ofthe reportable conditions described above are considered to be material weaknesses. 
 
3. Noncompliance Material to the Financial Statements The audit ofthe Dougherty County Board ofEducation disclosed no instances ofnoncompliance that were deemed to be material to the financial statements. 
4. Re.portable Conditions in Internal Control Over Major Programs 
The audit report for the Dougherty County Board of Education did not disclose any reportable conditions in internal control over major programs. 
s. J:me of Re.port Issued on Compliance for Major Programs 
The auditor's opinion on the Dougherty County Board of Education's report on compliance with requirements applicable to major programs was unqualified. 
 
6. Audit Findings Reguired to be Reported by Section ,SIO(a.) ofOMB Circular A-133 .The Dougherty County Board of Education's audit did not disclose audit findings required to be reported by section .510(a) ofOMB Circular A-133. 
 
7. Major Programs Federal awards audited as major programs are as follows: 83.516 Disaster Assistance 
8. Type "A" Promm Dollar Threshold 
The dollar threshold for type "A" programs was $1,152,469.92. 
 
9. Low Risk Auditee 
The Dougherty County Board of Education was audited as a low risk auditee based on a waiver 
granted by the U.S. Department of Education. 
 
- 1- 
 
 -: DOUGHERTY COUNTY BOARD OF EDUCATION 
SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1999 
 
II FINANCIAL STATEMENT FINDINGS AND QUESTIONEDcosTS 
 
CASH AND CASH EQUNALENTS Inadequate Cash Procedures Reportable Condition Finding Control Number: FS-6471-99-01 
 
Accounting procedures of the D~ugherty County Board of Education were insufficient to provide adequate internal control over the bank reconciliation process. The accounting procedures related to cash were found to be deficient as follows: 
 
(1) Bank reconciliations for the month of June 1999 were not completed until February of2000 when requested by the auditors. 
 
(2) Bank reconciliations completed by the Board included numerous errors. Extensive procedures were performed by the auditors to identify and correct these errors. However, variances of$948.15 in receipts and $435.00 in disbursements could not be identified in the operating account. 
 
(3) Receipts in the operating account for the month of June totaling $3,429.00 were not recorded in 
the accounting records. In addition, receipts for the month of July 1999 totaling $875.00 were - incorrectly recorded in operating account for the month of June 1999.  
 
(4) Three (3) checks totaling $815.45 cleared the payroll bank account in month of June which had not been posted to the accounting records. 
 
(5) Of 31 student activity bank accounts, 16 accounts did not have activity for the month of June 
 
recorded in the accounting records, nor were these accounts reconciled to the general ledger at 
 
June 30, 1999. 
 
 
 
These deficiencies occurred because ofmanagement's failure to implement appropriate procedures to ensure that all bank statements were reconciled to the general ledger in a timely manner and that reconciling items were identified and corrected promptly. 
 
The _Board should establish procedures and controls to ensure that all banks statements are reconciled to the general ledger on a timely basis and that reconciling items are identified and corrected promptly. 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
 
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Nonmaterial Noncompliance Amount: $25,956.39 Finding Control Number: FS-6471-99-02 
 
The Board had an underexpenditure of Quality Basic Education (QBE) funds of $25,956.39 for the Staff 
 
Development Programs. This underexpenditure occurred because the Board expended less than the minimum 
 
expenditure requirement for this QBE program. These funds should be returned to the Georgia Department 
 
of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal 
 
period. i 
 
. 
 
I 
 
 
 
i 
EMPLOYEE COMPENSATION 
 
Salary Oveq,ayment 
 
Nonmaterial Noncompliance 
 
Amount: $1,382.69 
 
Finding Control Number: FS-6471-99-03 
 
A sample oftwenty-five employees selected for testing employee compensation revealed one instance where an employee was oveq,aid in the amount of$1,382.69 for which no supporting documentation was available. This oveq,ayment occurred due to an error in calculating changes in employee compensation. 
 
The Board should implement procedures to insure that all payroll disbursements are paid based on approved salary scales and time worked. The Board should obtain reimbursement of the $1,382.69 oveq,ayment for deposit into the Board's General Fund. 
 
GENERAL LEDGER Conversion Errors Reportable Condition Finding Control Number: FS-6471-99-04 
 
In June of 1999 the Board changed financial accounting information systems. Numerous errors were identified which were due to the conversion ofaccount balances from the old accounting system at May 31, 1999 into the new accounting system in June 1999. The financial records at June 30, 1999, as presented for audit, revealed the following discrepancies: 
 
(1) Seventeen (17) funds were out ofbalance. (2) Salary and Travel reported to the Department of Audits did not include activity for the month of 
June 1999. 
 
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 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
 
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
GENERAL LEDGER Conversion Errors Reportable Condition Finding Control Number: FS-6471-99-04 
 
The out of balance funds are the result of management's failure to verify that May 31, 1999 general ledger 
 
account balances were properly posted as opening balances in the new accounting system. In addition, 
 
management failed to ensure_ that salary and travel amounts, as submitted to the Georgia Department of 
 
Audits, included June 1999 activity. An analysis of the out of balance funds identified variances totaUing 
 
$361,495.91. 
 
r:z, 
 
The Board should implement procedures to ensure that errors resulting from conversion of financial data are identified and corrected in a timely manner and information required for salary and travel can be obtained in an accurate and timely manner. 
 
GENERAL LEDGER Detailed Listing of Salaries and Travel Not Reconciled Nonmaterial Noncompliance Finding Control Number: FS-6471-99-05 
 
The detailed listm:gs of salary and travel payments made to employees as submitted by the Board to the Georgia Department ofAudits was not reconciled with the general ledger as presented for audit. Extensive work was required by the auditors to obtain correct salaries and travel for reporting purposes. Unlocated differences totaling $7,464.05 and $2,492.64 for salaries and travel respectively could not be identified. 
 
This condition occurred because management did not reconcile amounts submitted to Georgia Department of Audits to the Board's general ledger. Procedures should be established by the Board to ensure that the detailed listing of salary and tra~el is reconciled to the accounting records prior to submission to the Georgia Department ofAudits. 
 
GENERAL LEDGER Arbitrage Rebate Calculation  Reportable condition . Finding Control Number: FS-64_71-99-06 
Arbitrage is a term used to refer to the ability ofState or Local government borrowers to obtain funds at a taxexempt rate of interest and to then invest those funds in investments which earn a higher yield, resulting in a profit to the government. 
 
 DOUGHERTY COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1999 
 
II FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS 
 
GENERAL LEDGER Arbitrage Rebate Calculation Reportable Condition Finding Control Number: FS-6471-99-06 
 
The Tax Reform Act of 1986, in~ludes a provision requiring a rebate ofarbitrage so that governmental entities issuing tax-exempt bonds after August 31, 1986, might maintain their tax-exempt status. Under these regulations, it is only necessary to calculate and pay the rebate once every five years and upon final maturity of the bonds. The Board's 1998 bond issue is subject to these arbitrage rebate regulations, and pursuant to drawdown requirements specified in Section 148(f)(4)(ii) ofthe Internal Revenue Code, we believe the Board may have incurred a contingent liability. We were unable to ascertain whether the amount of the contingent liability was required to be disclosed in the financial statements because management failed to calculate the potential arbitrage rebate. 
 
It is the Board's responsibility to perform arbitrage rebate calculations. Although the Federal regulations require that calculations be performed once every five years and upon maturity, the Board should perform annual calculations to detennine ifthe amount ofthe contingent liability calculated is material and required to be disclosed in the financial statements. 
 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Reportable Condition  Repeated From Prior Year Finding Control Number: FS-6471-99-07 
 
The property records for the Dougherty County Board ofEducation's general fixed assets were found to be deficient. We were unable to reconcile beginning and ending property inventories through an analysis of fiscal yearpurchas.es/deletion activity. An unlocated variance of$28,129.40 existed at June 30, 1999. This condition occurred as a result of management's failure to ensure that proper controls and procedures were maintained for the recording of items in the property inventory records and the general ledger. 
 
The Board should correct the unlocated variance noted above and should establish controls to ensure that 
 
fixed asset additions and deletions are reconciled to the general ledger expenditure accounts in accordance 
 
with the Board's policy. 
 
 
 
m FEDERAL AWARD FINDINGS AND QUESTIONED COSTS 
 
No matters were reported. 
 
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