GA 
A ioo 
-RI E2<o 
029 
- l99t.f-95 
 
AUDIT REPORT DECATUR COUNTY BOARD OF EDUCATION 
BAINBRIDGE, GEORGIA YEARENDEDJUNE30, 1995 
 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET 
ATLANTA. GEORGIA 30334 
 
 DECATUR COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
30 
 
2 CASH AND CASH EQUIVALENTS 
 
32 
 
3 INVESTMENTS 
 
33 
 
4 ACCOUNTS RECEIVABLE 
 
34 
 
SCHEDULE OF REVENUE 
 
5 
 
STATE 
 
35 
 
6 
 
LOCAL AND OTHER 
 
36 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
7 
 
GOVERNMENTAL FUND TYPES 
 
37 
 
8 
 
LOTTERY PROGRAMS 
 
38 
 
9 
 
FIDUCIARY FUND TYPE 
 
EXPENDABLE TRUST FUNDS 
 
39 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
10 
 
OVERALL 
 
41 
 
11 
 
BY PROGRAM 
 
42 
 
12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
 
44 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
 DECATUR COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Decatur County Board ofEducation 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through F) ofthe Decatur County Board ofEducation, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility ofthe Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
 
95ARL-13* 
 
  The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
 School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
 The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in 
the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Decatur County Board of Education as of June 30, 1995, and the results of its operations and the cash flows of its nonexpendable trust funds for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated May 24, 1996, on our consideration ofthe Board's internal control structure and a report dated May 24, 1996, on its compliance with laws and regulations. 
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Decatur County Board ofEducation taken as a whole. The combining statements (Exhibits G through J) and the financial schedules (Schedules I through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Decatur County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
95ARL-13* 
 
 A copy ofthis report has been filed as a pennanent record in the office ofthe State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
~~~ 
Claude L. Vickers State Auditor 
CLV:jy 95ARL-13* 
 
 DECATUR COUNTY BOARD OF EDUCATION - 1- 
 
  QECA 
 
TJON 
 
EXHIBIT"A" 
 
~ Cash and Cash Equivalents 
lnYeStments 
Accounts Receivable 
lnYelltories Food Donated Commodities Purchased Food Consumable Supplies 
Total A&aets 
Ll!ILITII; AtjQ F!,!NQ ~ITY 
LIABlblTll;;S 
Cash 0\/erdraft Accounts Payable Salaries Payable Expired Grant Balances Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Continuation d Federal Programs For Endowment Corpus For Expired Grant Balances/Questioned Costs For l1111entories Food Donated Commodities Purchased Food Consumable Supplies 
Unreserved Designated for Dental Insurance Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
FIDUCIARY FUND TYPES 
TRUST FUNDS 
 
TOTALS (Memorandum On!}'.} JUNE 30, 1995 JUNE 30, 1994 
 
s 374,247.71 S 259,199.37 
 
s 
 
40,666.82 $ 674,113.90 S 668,231.95 
 
3,112,924.12 
 
715,641.85 $ 829,181.68 
 
15,209.27 
 
4,672,956.92 
 
4,606,205.17 
 
171,227.18 
 
438,536.50 
 
4,294.30 
 
75.68 
 
614,133.66 
 
313,825.00 
 
49370.07 
 
96,486.77 21,289.23 
5,533.13 
 
96,486.77 21,289.23 54,903.20 
 
42,369.37 26,895.57 52,318.48 
 
$ 3.707.769.08 S 1.536.686.85 S 833.475.98 $ 
 
55 951.77 $ 6.133.883.68 $ 5.709.845.54 
 
$ 
 
91,263.98 
 
$ 
 
10,448.22 $ 
 
54,937.02 
 
$ 
 
63,154.96 
 
219,658.44 
 
18 496.87 
 
7 034.65 
 
$ 
 
92,100.05 $ 281630.11 $ 
 
91 263.98 $ 
 
$ 200.49 
200.49 $ 
 
91,263.98 65,585.73 $ 282,813.40 25,531.52 
465.194.63 $ 
 
84,233.41 217,843.74 
174.39 
302,251.54 
 
$ 
 
4,844.10 
 
$ 
 
s 
 
12,074.22 
 
49370.07 
 
96,486.77 21,289.23 
5 533.13 
 
$ 
 
61,444.29 $ 128,153.23 
 
67,220.72 3,487,004.02 
 
1,126,903.51 $ 
 
$ 3,615,669.03 $ 1,255,056.74 $ 
 
$ 
742,212.00 742,212.00 $ 
 
$ 3. 707.769.08 $ 1.536.686.85 $ 833 475.98 $ 
 
$ 15,518.56 
 
4,844.10 $ 15,518.56 
12,074.22 
 
13,906.84 15,518.56 
12,074.22 
 
15,518.56 $ 
40 232.72 55 751.28 $ 
 
96,486.77 21,289.23 54,903.20 
205,116.08 $ 
67,220.72 5,396,352.25 
5,668,689.05 $ 
 
42,369.37 26,895.57 52 318.48 
163,083.04 
54,087.87 5,190,423.09 
5,407,594.00 
 
55 951.77 $ 6.133.883.68 $ 5. 709.845. 54 
 
The notes to the general purpose financial statements are an integral part of this statement. -3- 
 
 DECATUR COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1995 
 
REVENUES 
State Funds Federal Funds local and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation  Other Operations of Non-Instructional Services 
Capital Outlay 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES} 
Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 16,649,126.03 $ 1,038,401.62 
 
224,223.93 3,068,457.12 
 
418291431.95 
 
3921462.80 $ 
 
$ 21 .]02.]81.91 $ 414991321.54 $ 
 
$ 
381196.n 
s 381196.n 
 
17,687,5Z'l .65 3,292,681.05 512601091.47 
261240.300.17 
 
$ 14,212,400.91 $ 2,059,885.78 
 
352,593.06 340,747.22 681,897.60 183,452.84 1,606,TT5.56 206,280.58 1,965,301.89 1,013,522.02 104,885.66 
22,895.22 
282,141.71 
 
178,574.03 72,600.85 
110,956.24 4,543.88 14,427.24 18,469.05 
59,258.96 1,607,740.29 
$ 
 
$ 20,972,894.27 $ 41126,456.32 $ 
 
$ 
 
729,887.64 $ 372,865.22 $ 
 
$ 16,Z'l2,286.69 
 
8971480.21 
 
531,167.09 413,348.07 681,897.60 294,409.08 1,611,319.44 220,707.82 1,983,TT0.94 1,013,522.02 104,885.66 82,154.18 1,607,740.29 282,141.71 897.480.21 
 
8971480.21 $ 251996,830.80 
 
-859,283.49 $ 
 
2431469.37 
 
$ 
 
$ 
 
-579,636.28 
 
$ -579.636.28 $ 
 
8,501.28 $ 8,501.28 $ 
 
571,135.00 $ 5711135.00 $ 
 
579,636.28 -5791636.28 
0.00 
 
$ 
 
150,251.36 $ 381,366.50 $ -288,148.49 $ 
 
243,469.37 
 
3,465,417.67 
 
873,690.24 
 
1,030,360.49 
 
5,369,468.40 
 
FUND BALANCE JUNE 30 
 
$ 3,615,669.03 $ 1,255,056.74 $ 742,212.00 $ 51612,937.n 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 EXHIBIT"B" 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS 
 
TOTALS (Memorandum Only) 
YEAR ENDED JUNE 301 1995 JUNE 301 1994 
 
$ 17,687,527.65 $ 16,440,950.44 
 
3,292,681.05 
 
3,255,313.33 
 
$ 
 
65,584.56 
 
5,325,676.03 
 
4,STT,084.02 
 
$ 
 
65,584.56 $ 26,305,884.73 $ 24,373,347.79 
 
$ 
 
47,958.88 $ 16,320,245.57 $ 14,854,542.TT 
 
531,167.09 413,348.07 681,897.60 294,409.08 1,611,319.44 220,707.82 1,983,TT0.94 1,013,522.02 104,885.66 82,154.18 1,607,740.29 282,141.71 897,480.21 
 
290,541.16 409,923.90 786,486.05 298,498.05 1,453,857.37 198,150.53 1,729,115.00 1,089,017.85 84,232.49 
15,410.50 1,516,949.31 
3TT,155.99 826,1TT.36 
 
$ 
 
47,958.88 $ 26,044,789.68 $ 23,930,058.33 
 
$ 
 
17,625.68 $ 
 
261,095.05 $ 
 
443,289.46 
 
$ 
 
579,636.28 $ 
 
640,921.73 
 
-579,636.28 
 
-640,921.73 
 
$ 
 
0.00 $ 
 
0.00 
 
$ 
 
17,625.68 $ 
 
261,095.05 $ 
 
443,289.46 
 
22,537.52 
 
5,392,005.92 
 
4,948,716.46 
 
$ 
 
40,163.20 $ 5,653,100.97 $ 5,392,005.92 
 
-5- 
 
  DECAT!.!B ~Q!,!NTY ~OARD QF EQUCATION 
IAIEMENI QF BEVENUES, E~PENDIT!.!BES AND CHANGES IN F!,!NQ eA~NQE 
l;!UDGET AND ACTUAL - (NON-GAAP BASIS) 
QE NERAL AND SPEQIAL REVENUE FUNDS YEAR ENDED JUNE 30 1995 
 
EXHIBITc 
 
REVENUES 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES} 
Other Sources Other Uses 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 1994 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
$ 16,300,990.00 $ 16,649,126.03 
 
74,742.00 
 
224,223.93 
 
4!090,490.00 
 
4,829,431.95 
 
$ 20,466,222.00 $ 21,702,781.91 
 
$ 14,352,963.00 $ 14,212,400.91 
 
325,091.00 346,103.00 690,529.00 235,425.00 1,633,909.00 212,213.00 2,083,615.00 1,093,163.00 130,529.00 
13,526.00 
 
352,593.06 340,747.22 681,897.60 183,452.84 1,606,n5.56 206,280.58 1,965,301.89 1,013,522.02 104,885.66 22,895.22 
 
248,123.00 
 
282,141.71 
 
$ 21,365,189.00 $ 20,972,894.27 
 
$ -898,967.00 $ 729,887.64 
 
$ 506,942.00 -1,255,148.00 $ 
$ -748,206.00 $ 
 
-579,636.28 -579,636.28 
 
$ -1,647, 173.00 $ 3,345,633.78 
 
150,251.36 3,465,417.67 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
$ 885,808.00 $ 1,038,401.62 
 
3,034,414.00 3,068,457.12 
 
456,337.00 
 
392,462.80 
 
$ 4,376,559.00 $ 4,499,321.54 
 
$ 2,010,337.00 $ 2,059,885.78 
 
204,693.00 104,742.00 
 
178,574.03 72,600.85 
 
114,455.00 
 
110,956.24 4,543.88 
 
28,783.00 8,375.00 
 
14,427.24 18,469.05 
 
65,788.00 1,885,500.00 
 
59,258.96 1,607,740.29 
 
$ 4,422,673.00 $ 4,126,456.32 $ -46,114.00 $ 372,865.22 
 
$ 27,071.00 $ 
 
8,501.28 
 
$ 27,071.00 $ 
 
8,501.28 
 
$ -19,043.00 $ 381,366.50 
 
878,820.32 
 
873,690.24 
 
FUND BALANCE JUNE 30, 1995 
 
$ 1,698,460.78 $ 3,615,669.03 
 
$ 859,m.32 s 1,255,056.74 
 
The notes to the general purpose financial statements are an integral part of this statement. -7- 
 
 DECATUR COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1995 
 
EXHIBIT "D" 
 
ENDOWMENT FUNDS 
 
GRAGG 
 
PENNY 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS !Memorandum Onl~ 
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 
 
OPERATING REVENUES 
 
None Recorded 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
OPERATING EXPENSES 
 
Current 
 
Other Operations of Non-Instructional 
 
Services 
 
Scholarships 
 
$ 
 
200.49 $ 
 
405.67 $ 
 
606.16 $ 
 
627.46 
 
Operating Income (Loss) 
 
$ 
 
-200.49 $ 
 
-405.67 $ 
 
-606.16 $ 
 
-627.46 
 
NONOPERATING REVENUE 
 
Interest Earned 
 
200.49 
 
405.67 
 
606.16 
 
627.46 
 
Total Income (Loss) 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
FUND BALANCE JULY 1 
 
5,069.52 
 
10,518.56 
 
15,588.08 
 
15,588.08 
 
FUND BALANCE JUNE 30 
 
------ $ 
 
5,069.52 $ 
 
10,518.56 $ 
 
------ 15,588.08 $ 
 
15,588.08 
 
The notes to the general purpose financial statements are an integral part of this statement -8- 
 
 DECATUR COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS 
YEAR ENDED JUNE 30, 1995 
 
EXHIBITE 
 
Cash Flows from Operating Activities: Cash Paid for Scholarships 
Cash Flows from Investing Activities: Interest Received on Investments 
Net Increase (Decrease) in Cash Cash and Cash Equivalents - July 1 
Cash and Cash Equivalents - June 30 
Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) Increase (Decrease) in Accounts Payable 
 
ENDOWMENT FUNDS 
 
GRAGG 
 
PENNY 
 
SCHOLARSHIP SCHOLARSHIP 
 
FUND 
 
FUND 
 
TOTALS (Memorandum Onl~} 
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
0.00 $ 
 
-405.67 $ 
 
-405.67 $ 
 
-855.95 
 
$ 
 
200.49 $ 
 
405.67 $ 
 
606.16 $ 
 
627.46 
 
$ 
 
200.49 $ 
 
0.00 $ 
 
200.49 $ 
 
-228.49 
 
$ 
 
5,069.52 $ 
 
10,518.56 $ 
 
15,588.08 $ 
 
15,816.57 
 
$ 
 
5,270.01 $ 
 
10,518.56 $ 
 
----- 15,788.57 $ 
 
15,588.08 
 
$ 
 
-200.49 $ 
 
-405.67 $ 
 
-606.16 $ 
 
-627.46 
 
200.49 
 
200.49 
 
-228.49 
 
Net Cash Provided (Used) by Operating Activities 
 
$ 
 
0.00 $ 
 
-405.67 $ _ _ _-4_os_._67_ $ _ _ _-s_s_s_.95_ 
 
The notes to the general purpose financial statements are an integral part of this statement. -9- 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Decatur County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent appointed by the Board. With "the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. 
The more significant of the Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity ofthe Decatur County Board ofEducation. 
Based upon the application ofthe above criteria, the Decatur County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Decatur County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
 
- 10 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
FIDUCIARY FUND TYPES - the trust funds used to account for assets held by a government unit in a trustee capacity for individuals, private organizations, other government units and/or other funds. These funds include: 
NONEXPENDABLETRUSTFUNDS Gragg Scholarship Fund and Penny Scholarship Fund - the funds used to account for endowments of which the corpus is to be invested and preserved intact with the resultant income to be used to provide scholarship aid to graduating seniors of the Decatur County School System. 
EXPENDABLE TRUST FUNDS Mock Fund and Kirbo Fund - the funds used to account for income received which is used to provide scholarship aid to graduating seniors of the Decatur County School System. 
- 11 - 
 
 , 
 
DECATUR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note I: SUMM:ARY OF SIGNIFICANT ACCOUNTING POLICIES 
Alto Computer Fund - the fund used to account for income received which is to purchase computer hardware and software items for the Alto Project. 
Kirbo Band Fund - the fund used to account for income received which is to be used to provide band uniforms. 
Kirbo Visually Impaired Fund - the fund used to account for the principal and earnings which may be expended to provide a program for blind and visually impaired students. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. 
All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of these funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets. 
Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel 
- 12 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and 
ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid 
in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department ofEducation to the 
Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had 
been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. 
BUDGET 
The Decatur County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
CASH AND CASH EQUIVALENTS 
COl\1.POSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement ofproceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
- 13 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note l: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
INVESTMENTS 
COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following: 
(1) Obligations issued by the State of Georgia or by other states, 
(2) Obligations issued by the United States government, 
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency, 
(4) Obligations of any corporation of the United States government, 
(5) Prime banker's acceptances, 
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, 
(7) Repurchase agreements, and 
(8) Obligations of other political subdivisions of the State of Georgia. 
RECEIVABLES 
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
PROPERTY TAXES 
The Decatur County Board of Commissioners fixed the property tax levy for the 1994 tax year (calendar year) on June 21, 1994 (levy date). Taxes were due on December 20, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70. l 03. The Decatur County Tax Commissioner bills and collects the property taxes for the Board of Education and remits the taxes collected to the Board. 
 
- 14 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUM11ARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
The tax millage rate levied for the 1994 tax year (calendar year) for the Decatur County Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations 
 
~mills 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). The Board uses the consumption method to account for both inventories. Donated food commodities are recorded as an asset and as revenue when received, and expenditures are recorded as the inventory items are used. Purchased foods are recorded as an asset when purchased and expenditures are recorded as the inventory items are used. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
CONSUMABLE SUPPLIES Inventories of consumable supplies are recorded on the consumption method and valued at cost using the weighted average method. Inventories of consumable supplies are shown as assets at the time of purchase and are equally offset by a reservation of fund balance which indicates that they do not constitute "available spendable resources" even though they are a component of net current assets. 
 
INTERFUND TRANSACTIONS 
 
The Board has the following types ofinterfund transactions: 
 
Reimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. 
 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
 
MEMORANDUM ONLY - TOTAL COLUMNS 
 
Total columns on the general purpose :financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications. 
 
- 15 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 2: DEPOSITS AND INVESTMENTS 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of any one of or any combination of the following: 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, 
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia, 
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $3,961,933.75. The amounts of the total bank balances are classified into three categories of credit risk: 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
- 16 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 2: DEPOSITS AND INVESThIBNTS 
 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1995, as follows: 
 
Risk Category 
 
Bank Balance 
 
1 
 
$ 216,102.29 
 
2 
 
0.00 
 
3 
 
3,745,831.46 
 
Total 
 
$ 3 961 933.75 
 
CATEGORIZATION OF INVESTMENTS At June 30, 1995, the carrying amount of the Board's total investments was $4,672,956.92 and consisted entirely of funds in the Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool. The investment policy ofthe State of Georgia, Office of Treasury and Fiscal Services for the Local Government Investment Pool does not provide for investment in derivatives or similar investments. 
 
Note 3: NON-MONETARY TRANSACTIONS 
 
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note 4: RISK MANAGEMENT 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster and unemployment compensation. 
 
The Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Boards insurance coverage in any of the past three years. 
 
The Board has elected to self-insure for all losses related to errors or omissions and natural disaster. The Board has not experienced any losses related to errors or omissions or natural disaster in the past three years. 
 
- 17 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 4: RISK MANAGEMENT 
 
The Board has established a limited risk management program for dental insurance claims. A premium is charged by the General Fund to each user fund on the basis of employee participation in order to cover estimated claims budgeted by management based on known claims and prior experience. In addition, 
employees contribute. The Board accounts for claims with expenditures and liability being reported when it 
is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. 
 
Changes in the dental insurance claims liability during the last two fiscal years are as follows: 
 
1994 1995 
 
Beginning of Year Liability 
 
$ 
 
0.00 
 
$ 
 
0.00 
 
Claims and Changes in Estimates 
$ 154,997.16 $ 141,222.41 
 
Claims Paid 
$ 154,997.16 $ 141,222.41 
 
EndofYear Liability 
 
$ 
 
0.00 
 
$ 
 
0.00 
 
In prior years, the risk financing activities for the Board's dental insurance liabilities were reported as an 
expendable trust fund. This fund had a fund balance of $54,087.87 at June 30, 1994. For fiscal year 1995, 
this fund has been reported as a part ofthe General Fund. The fund balance at July 1, 1994 has been restated 
as appropriate. 
 
The Board is self-insured with regard to unemployment compensation claims. A premium is charged by the General Fund to each user fund on the basis of the percentage of that fund's payroll to total payroll in order to cover estimated claims budgeted by management based on known claims and prior experience. The Board accounts for claims with expenditures and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. 
 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
1994 1995 
 
Beginning of Year Liability 
 
$ 
 
0.00 
 
$ 
 
0.00 
 
Claims and Changes in Estimates 
$ 2,687.00 $ I 160.00 
 
Claims Paid 
$  2,687.00 $ 1,160.00 
 
EndofYear Liability 
 
$ 
 
0.00 
 
$ 
 
0.00 
 
The Board participates in the Georgia Education and Government Workers' Compensation Fund, a public entity risk pool organized on December 1, 1991 to develop, implement, and administer a program of workers' compensation self-insurance for its member organizations. The Board pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of $250,000.00 loss per occurrence, up to $1,000,000.00. 
 
- 18 _; 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 5: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
 
Note 6: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION 
 
Substantially all teachers, administrative and clerical personnel employed by local school systems are covered 
 
by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public 
 
employee retirement system (PERS). 
 
 
 
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after .25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. 
 
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $14,574,107.75, total payroll was $16,469,843.98. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81 %. The interest rate assumption (rate of return on investments) was 7.50%. 
 
- 19 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIDBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 6: RETIREMENT PLANS 
 
Total contributions made during fiscal year 1995 amounted to $2,449,911.58 of which $1,721,202.12 was made by the Board and $728,709.46 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. 
 
TRSFUNDINGSTATUSANDPROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows: 
 
Total pension benefit obligation 
 
$15,313,743,000.00 
 
Net assets available for benefits, at cost 
 
14,254,785,000.00 
 
Unfunded pension benefit obligation 
 
$ 1,058.958.000.00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $1,721,202.12 was actuarially determined and represented .3046% of total contributions made by all participating employers. 
 
Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. 
 
PUBLIC SCHOOL El\1PLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. 
 
- 20 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
 
EXIBBIT "F" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 6: RETIREMENT PLANS 
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what .the employee would have received upon retirement. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
There were 162 employees covered under PSERS for the year ended June 30, 1995. 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $5,188.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. 
Note 7: SURETY BONDS 
The School Superintendent, Dr. James L. Pate, is bonded in the amount of $20,000.00 with the Selective Insurance Company of America, Charlotte, North Carolina, their Bond No. B703614, on which premium was paid through June 1, 1996. 
 
- 21 - 
 
 ~ 
cash and cash Equivalents 
ll'M!Stments 
Accounts Receivable 
ll'lllelltories Food Donated Commodities Purchased Food Consumable Supplies 
 
Ql;QA!J.!R QQ!.!tfD:'. aQARQ QE EQ!.!QA!IQt:I 
~Ml;!ININQ BALAN~ SHE~ 
~QI&, B~~!ll!.!li E!.!!l!Q J!.!NE 30 1995 
 
ELEMENTARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
DRUG-FREE SCHOOLS AND COMMUNffiES 
ACT 
 
EDUCATION OF CHILDREN IN 
STATE SCHOOLS 
 
CHAPTER1 EDUCATION OF 
DEPRIVED CHILDREN 
 
$ 437,325.88 $ 
 
0.00 
 
$ 
 
288.68 $ 
 
0.00 $ 
 
6,728.80 
 
715,641.85 
 
61,350.76 
 
$ 168,537.67 
 
6,896.00 
 
161,000.00 
 
96,486.n 21,289.23 
5 533.13 
 
Total Assets 
 
$ 1,337,627.62 $ 
 
0.00 $ 168 537.67 $ 
 
7184.68 $ 
 
0.00 $ 
 
167 728.80 
 
LIAl;!ILITIES AND F!,!NQ !iQUITY 
LIABILITIES 
cash CM!rdraft Accounts Payable Salaries Payable Expired Grant Balances Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Resel\led For Continuation of Federal Programs For Inventories Food Donated Commodities Purchased Food Consumable Supplies 
Unresel\led Undesignated 
Total Fund Equity 
 
$ 
 
18,057.20 
 
69,357.78 
 
s 
 
87 414.98 
 
$ 
 
96,486.77 
 
21,289.23 
 
5 533.13 
 
s 123,309.13 
 
1,126,903.51 $ $ 1,250,212.64 $ 
 
s 168,537.67 
$ 
s 168,537.67 $ 
 
1,359.52 5,825.16 
7184.68 
 
0.00 $ 0.00 $ 
 
0.00 S 0.00 $ 
 
0.00 $ 0.00 $ 
 
$ 
 
31,279.00 
 
129,675.64 
 
6n4.16 
 
$ 
 
167 728.80 
 
0.00 S 0.00 $ 
 
0.00 0.00 
 
Total Liabilities and Fund Equity 
 
$ 1,337,627.62 $ 
 
0.00 $ 168 537.67 $ 
 
7184.68 S 
 
0.00 $ 
 
167 728.80 
 
See notes to the general purpose financial statements. 
 
-22- 
 
 EXHIBIT"G" 
 
AND SECONDARY EDUCATION ACT 
 
MIGRANT PROGRAM 
 
CHAPTER2 BLOCK GRANT FLOW THROUGH 
 
TITLE 11 EISENHO'NER MATHEMATICS ANDSCIENCE 
EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TlTLEVI B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
TOTALS JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
0.00 $ 
 
2,844.10 
 
$ 447,187.46 $ 426,328.39 
 
715,641.85 
 
465,578.72 
 
$ 
 
5,548.37 
 
2,000.00 $ 
 
16,149.14 $ 
 
7,201.58 $ 
 
9,852.98 
 
438,536.50 
 
213,572.05 
 
96,486.77 21,289.23 
5.533.13 
 
42,369.37 26,895.57 
6.180.32 
 
$ 
 
5 548.37 $ 
 
0.00 $ 
 
4844.10 $ 
 
16149.14 $ 
 
71201.58 $ 
 
91852.98 $ 1724674.94 $ 1I1801924.42 
 
$ 
 
3,361.34 
 
327.78 
 
1,598.76 
 
260.49 
 
$ 
 
5 548.37 
 
$ 
 
2,967.70 $ 
 
3,268.40 $ 
 
9,852.98 $ 187,988.09 $ 
 
15,735.34 
 
3,227.00 
 
686.52 
 
54,937.02 
 
81,784.45 
 
9,954.44 
 
3,246.66 
 
219,658.44 
 
209,540.00 
 
7 034.65 
 
174.39 
 
$ 
 
16149.14 $ 
 
7 201.58 $ 
 
9,852.98 $ 469,618.20 $ 307,234.18 
 
$ 
 
0.00 $ 
 
$ 
 
0.00 $ 
 
$ 
 
5 548.37 $ 
 
$ 
 
4,844.10 
 
$ 
0.00 0.00 $ 
 
4,844.10 
0.00 $ 4844.10 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
$ 
 
4,844.10 $ 
 
13,906.84 
 
96,486.77 21,289.23 
5 533.13 
$ 128, 153.23 $ 
 
42,369.37 26,895.57 
6180.32 
89,352.10 
 
0.00 
 
1 126 903.51 
 
0.00 $ 1,255,056.74 $ 
 
784,338.14 873,690.24 
 
0.00 $ 
 
4 844.10 $ 
 
16149.14 $ 
 
7 201.58 $ 
 
91852.98 $ 1724674.94 $ 111801924.42 
 
-23- 
 
 QECAI!.!R !;.Q!.!!iCJ'. l;!QARQ QE ED!.!!:,AT(QN !;.QM!;IINlt::lQ TAil;Ml;;li! QE 81;;:llli;NUI;; li;~NQITUR!;;S At::lt;! S:.t::le.t::lQI;; IN F!.lt::lQ l;le.bANS:,1;; 
PE!:,IAb REVENUE F!.!NQ 
YEAR Et::lPED J!,.!t::iE 30 1995 
 
REVEN!.!ES 
state Funds Federal Funds Local and other Funds 
Total Revenues 
EXPEt:;IQII!,!RE 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Maintenance and Operation of Plant Student Transportation Services other Support Services Food Services Operation 
Total Expendttures 
Excess of Revenues over (under) Expendttures 
OTHER FINANCING QURQES 
Operating Transfers In 
Excess of Revenues and other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
 
ELEMENTARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
LOTTERY PROGRAMS 
 
DRUG-FREE 
 
SCHOOLS AND EDUCATION OF 
 
COMMUNITIES CHILDREN IN 
 
ACT 
 
STATE SCHOOLS 
 
CHAPTER1 EDUCATION OF 
DEPRIVED CHILDREN 
 
$ 137,596.00 $ 1,468,110.73 392,462.80 
$ 1,998,169.53 $ 
 
60,126.00 $ 840,679.62 $ 
60,126.00 $ 840,679.62 $ 
 
45,747.00 $ 45747.00 $ 
 
2,792.00 $ 1,149,341.84 2,792.00 $ 1 149 341.84 
 
$ 50,431.71 $ 731,752.02 $ 
 
9,694.29 
 
107,275.06 5,588.09 
 
$ 1607740.29 $ 1,607,740.29 $ $ 390,429.24 $ 
 
2,719.00 422.81 
1,423.92 
60,126.00 $ 849,180.90 $ 0.00 $ -8,501.28 $ 
 
28,507.95 $ 17,103.92 
135.13 
45 747.00 $ 0.00 $ 
 
$ 390,429.24 $ 859,783.40 
 
8 501.28 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
2,792.00 $ 
 
981,951.71 250.00 247.22 
98,457.16 10,600.71 57,835.04 
 
2 792.00 $ 0.00 $ 
 
1149 341.84 0.00 
 
0.00 $ 0.00 
 
0.00 0.00 
 
FUND BALANCE JUNE 30 
 
$ 112501212.64 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
-24- 
 
 EXHIBIT"H" 
 
AND SECONDARY EDUCATION ACT 
 
MIGRANT PROGRAM 
 
CHAPTER2 BLOCK GRANT FLOW THROUGH 
 
TITLEIIEISENHOWER MATHEMATICS AND SCIENCE 
EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TITLEVI B 
 
FLOW 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
TOTALS YEAR ENDED JUNE 301 1995 JUNE 301 1994 
 
$ 69,588.80 $ $ 69,588.80 $ 
 
45,559.00 $ 45 559.00 $ 
 
29,306.00 S 
 
182,798.14 $ 45,380.58 $ 
 
29 306.00 $ 
 
182798.14 $ 45 380.58 $ 
 
$ 29,833.03 
 
1,038,401.62 $ 3,068,457.12 
392,462.80 
 
29,833.03 $ 4 499 321.54 $ 
 
586,131.61 3,127,469.43 
380,011.66 
4 093 612.70 
 
$ 54,990.46 $ 
 
4,543.88 1,107.53 8,946.93 
 
$ 69,588.80 $ 
 
$ 
 
0.00 $ 
 
45,443.41 $ 115.59 
45 559.00 $ 0.00 $ 
 
24,389.98 $ 
13,906.84 71.92 
 
79,456.25 $ 
33,384.62 52,054.78 
11,508.44 
 
31,591.26 $ 
10,866.14 803.92 
668.00 
 
6,394.05 
 
1,451.26 
 
38 368.74 $ -9,062.74 $ 
 
182 798.14 $ 0.00 $ 
 
45,380.58 $ 0.00 $ 
 
28,579.03 $ 2,059,885.78 $ 
 
178,574.03 72,600.85 
 
1,254.00 
 
110,956.24 4,543.88 
14,427.24 18,469.05 59,258.96 1,607,740.29 
 
29 833.03 $ 4,126,456.32 $ 
 
0.00 $ 372,865.22 $ 
 
1,688,139.29 
78,849.12 88,828.89 152,031.35 94,676.00 
6,699.52 66,482.47 45,034.97 
1,884.50 1,516,949.31 
3,739,575.42 
354,037.28 
 
$ 
 
0.00 $ 
 
0.00 
 
0.00 $ 0.00 
 
-9,062.74 $ 13 906.84 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
8 501.28 
 
856.73 
 
0.00 $ 0.00 
 
381,366.50 $ 873 690.24 
 
354,894.01 518 796.23 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
4 844.10 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 1,255,056.74 $ 
 
873 690.24 
 
-25- 
 
 DECATUR COUNTY BOARD Of EDUCATION 
COMBINING BALANCE SHEET 
FIDUCIARY FUND TYPES 
JUNE 30, 1995 
 
ASSETS Cash and Cash Equivalents Investments Accounts Receivable 
Total Assets 
 
NONEXPENDABLE TRUST FUNDS 
 
GRAGG 
 
PENNY 
 
SCHOLARSHIP 
 
SCHOLARSHIP 
 
-FUND 
 
FUND 
 
$ 
 
5,270.01 $ 
 
10,518.56 $ 
 
SCHOLARSHIPS 
 
MOCK 
 
KIRBO 
 
FUND 
 
FUND 
 
12,960.34 $ 
 
8,339.00 
 
$ 
 
5270.01 $ 
 
10,518.56 $ 
 
12,960.34 $ ____a_33_9_.o_o_ 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Accounts Payable 
FUND EQUITY 
Fund Balances Reserved For Endowment Corpus Unreserved Undesignated 
Total Fund Equity 
 
$ _ _ _ _200_._4_9 
 
$ 
 
5,000.00 $ 
 
10,518.56 
 
69.52 _ _ _ _ _ _ _ $ 
 
12 960.34 s ____a,_33_9_.o_o 1 
 
$ 
 
5,069.52 $ 
 
10,518.56 $ 
 
12,960.34 $ _ _ _8.a.,3,a.;3;.;;.9""'._00_ 
 
Total Liabilities and Fund Equity 
 
$ 
 
5 270.01 $ 
 
10 518.56 $ 
 
12 960.34 s _ _ _s .3.3._9_.oo_ 
 
See notes to the general purpose financial statements. 
 
-26- 
 
 EXHIBIT"!" 
 
EXPENDABLE TRUST FUNDS 
 
ALTO COMPUTER 
FUND 
 
KIRBO BAND FUND 
 
KIRBO VISUALLY IMPAIRED 
FUND 
 
TOTALS 
 
JUNE 30, 1995 
 
JUNE 30, 1994 
 
$ 
 
3,215.90 
 
$ 
 
363.01 $ 
 
40,666.82 $ 
 
38,125.60 
 
$ 
 
15,209.27 
 
15,209.27 
 
75.68 
 
75.68 
 
$ 
 
3 215.90 $ 
 
15,284.95 $ 
 
363.01 $ 
 
55,951.77 s_ _ _3_8_.1_2S_._60_ 
 
$ 
 
200.49 
 
$ 
 
3,215.90 $ 
 
$ 
 
3,215.90 $ 
 
$ 
15,284.95 $ _ _ _ _36_3_.0_1 15,284.95 $ _ _ _ _3_6_3._01_ $ 
 
15,518.56 $ 
 
15,518.56 
 
40,232.72 
 
22,607.04 
 
55,751.28 $ ___3_8~1, _2_5._60_ 
 
$ 
 
3 215.90 $ 
 
15 284.95 $ 
 
363.01 $ 
 
55 951.77 $ ___3_8_.1_2_5._oo_ 
 
- 27 - 
 
 DECATUR COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1995 
 
REVENUES 
Local and Other Funds 
EXPENDITURES 
Current Instruction Other Operations of Non-Instructional Services 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
FUND BALANCE JULY 1 
 
SCHOLARSHIPS 
 
MOCK 
 
KIRBO 
 
FUND 
 
FUND 
 
ALTO COMPUTER 
FUND 
 
$ 
 
499.61 $ 
 
14,800.00 $ 
 
31,000.00 
 
$ 
 
499.61 $ 
 
12,666.68 $ 
 
29,702.75 
 
$ 
 
499.61 $ 
 
12,666.68 $ 
 
29,702.75 
 
$ 
 
0.00 $ 
 
2,133.32 $ 
 
1,297.25 
 
12,960.34 
 
6,205.68 
 
1,918.65 
 
FUND BALANCE JUNE 30 
 
$ 
 
12,960.34 $ 
 
8,339.00 $ ====3=,2=15=.9=0 
 
See notes to the general purpose financial statements. -28- 
 
 EXHIBIT"J" 
 
KIRBO BAND 
FUND 
 
KIRBO VISUALLY IMPAIRED 
FUND 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 1995 
 
JUNE 30, 1994 
 
$ 
 
15,284.95 $ 
 
4,000.00 $ 
 
- - - ~ - - 65,584.56 $ 
 
80,526.01 
 
$ 
 
0.00 $ 
 
$ 
 
0.00 $ 
 
$ 
 
15,284.95 $ 
 
0.00 
 
5,089.84 $ 
5,089.84 $ -1,089.84 $ 1,452.85 
 
47,958.88 $ 
 
102,281.65 
 
1,338.00 
 
47,958.88 $ _ _ _1_03;..:..,6_1...;..9_.6-'-5 
 
17,625.68 $ 
 
-23,093.64 
 
22,537.52 
 
45,631.16 
 
$ 
 
15,284.95 $ 
 
363.01 $ 
 
40,163.20 $===22=,5=3=7=.5=2 
 
- 29 - 
 
 Cl&QAT!,!B gQUNTY aQARQ QF EQ!,!~IQN 
Qt!EQ!.!LE QF EEQ~R6L EINANQI6L 6Ifil6NQE 
YEAR ENDED J!,!NE 3Q 1995 
 
SCHEDULE "1" 
 
FUNDING AGENCY 
PBQGRAMIGRANT 
Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1995 Contract Food Services School Breakfast Program 1994 Grant 1995Grant National School Lunch Program 1994 Grant 1995 Grant Food Distribution Program (1) 
Total U.S. Department of Agriculture 
Education, U. S. Department of Direct P. L. 81-874 1995 Grant Through Georgia Department of Education Drug-Free Schools and Communities Act 1994 Grant 1994 Carry-Over 1995Grant Elementary and Secondary Education Act Chapter 1 Education of Children in State Schools 1994 Carry-Over 1995 Regular Education of Deprived Children 1994 Regular 1994 Carry-Over 1995 Regular Chapter 2 Block Grant - Flow Through 1995 Regular Title II Eisenhower Mathematics and Science Education 1994 Regular 1995 Regular Individuals with Disabilities Education Act Title VI, B Flow Through 1994 Regular 1994 Carry-Over 1995 Regular Preschool Program 1994 Regular 1994 Carry-Over 1995 Regular Vocational Education - Basic Grants to States High School Program Basic Grant 1994 Grant 1995 Grant Tech-Prep Education 1995 Grant 
 
CFDA NUMBER 
 
AWARDS 
IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
10.558 $ 
 
8,605.63$ 
 
8,605.63 $ 
 
8,605.63 
 
(2) 
 
10.553 
.. 10.553 10.555 10.555 10.550 
 
207,741.05 
1,005,041.15 24s,n2.90 
 
$ 1,468,110.73 $ 
 
13,955.02 198,993.99 
 
207,741.05 
 
13,884.55 955,998.57 NIA 
 
1,005,041.15 $ 24s,n2.90 
 
1,191,437.76 $ 1,468,110.73 $ 
 
(2) 
1,426,595.17 (3) 181,145.12 
1,607,740.29 
 
84.041 $ 
 
9,653.00 $ 
 
84.186 84.186 84.186 
 
9,764.00 35,983.00 
 
9,653.00 $ 
 
9,653.00 
 
8,827.25 9,764.00 29,087.00 
 
9,764.00 $ 35,983.00 
 
(5) 
9,764.00 35,983.00 
 
84.009 84.009 
. 84.010 . 84.010 . 84.010 
 
248.00 2,544.00 
105,370.00 1,on,2n.oo 
 
84.151 
 
45,559.00 
 
248.00 2,544.00 
155,413.49 105,370.00 889,746.00 
 
248.00 2,544.00 
105,370.00 1,043,971.84 
 
45,559.00 
 
45,559.00 
 
248.00 2,544.00 
105,370.00 1,043,971.84 
45,559.00 
 
84.164 84.164 
 
29,306.00 
 
27,306.00 
 
29,306.00 
 
13,906.84 24,461.90 
 
84.027 84.027 84.027 
84.173 84.173 84.173 
 
7,428.00 198,360.00 
3,955.00 44,800.00 
 
6,672.01 7,428.00 159,221.00 
1,500.25 3,955.00 34,224.00 
 
7,428.00 175,370.14 
3,955.00 41,425.58 
 
7,428.00 175,370.14 
3,955.00 41,425.58 
 
84.048 84.048 
84.243 
 
80,846.05 29,579.20 
 
14,893.71 
 
55,349.04 
 
80,846.05 
 
(4) 
 
29,579.20 
 
29,579.20 
 
(4) 
 
- 30 - 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30 1995 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
Education, U.S. Department of Through Georgia Department of Technical and Adult Education Adult Education 1994 Grant 1995Grant Through Chattahoochee-Flint Regional Educational Service Agency d/b/a Two Rivers Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migratory Education Program 1994 Regular 1994 Summer 1995 Regular 1995Summer 
Total U.S. Department of Education 
Federal Emergency Management Agency Through Office of the Governor Disaster Assistance 
Labor, U. S. Department of Through Southwest Georgia Regional Development Center Job Training Partnership Act 93-8-75 94-8-75 
Total U.S. Department of Labor 
 
CFDA NUMBER 
 
AWARDS IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
84.002 84.002 $ 
 
$ 52,232.25 
 
1,036.70 50,119.28 $ 
 
52,232.25 $ 
 
154,984.31 (3) 
 
84.011 84.011 84.011 84.011 
 
9,275.85 15,337.55 50,182.00 
 
$ 1,807,699.90 $ 
 
1,630.06 54,291.26 10,009.66 
 
54,291.26 14,946.51 
351.03 
 
1,713,426.91 $ 1,742,823.86 $ 
 
54,291.26 14,946.51 
351.03 
1,734,560.41 
 
83.516 $ 
 
19 728.60 $ 
 
19,728.60 $ 
 
19,728.60 
 
(4) 
 
17.250 
 
$ 
 
17.250 s_--=3;.::;3.:..::,6;.::;08.=.;c:.oo:=.. 
 
$ 
 
33,608.00 $ 
 
27,2TT.36 $ 4 030.46 
31,307.82 $ 
 
15,949.59 $ 13,883.44 
 
15,949.59 13 883.44 
 
29,833.03 $ _ _=29""'""83""'3_._0~3 
 
OTHER FEDERAL ASSISTANCE Defense, U.S. Department of 
Direct Department of the Navy R.O.T.C. Program 
Total Federal Financial Assistance 
 
$ 
 
32 184.83 $ 
 
23,818.90 $ _ __,3::::2:,.;,1:..::84'-'-'-=.8:::C.3 
 
(4) 
 
$ 3,361,332.06 $ 
 
2,979,719.99 $ 3,292,681.05 $ 3,372,133.73 
 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the School Breakfast Program and the Child and Adult Care Food Program were not maintained separately and are included in the 1995 National School Lunch Program. 
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. (5) Funds earned on this program do not require reporting of expenditures. 
 
See notes to the general purpose financial statements. 
 
 31  
 
 DECATUR COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS 
JUNE 30, 1995 
 
SCHEDULE "2" 
 
NONINTEREST BEARING ACCOUNTS 
First State Bank and Trust, Albany, Georgia 
INTEREST BEARING ACCOUNTS 
Bainbridge National Bank, Bainbridge, Georgia 
Certificates of Deposit 
No. 1537 (4.45%) No. 1676 (6.14%) N.O.W. Accounts (2.40%) 
First Port City Bank, Bainbridge, Georgia 
Certificate of Deposit No. 16195 (4.20%) N.O.W. Account (2.75%) 
 
$ 
 
5.42 
 
$ 
 
10,518.56 
 
5,000.00 
 
645,635.00 
 
12,954.92 -91,263.98 
 
582,844.50 
 
$ 582,849.92 
 
See notes to the general purpose financial statements. - 32 - 
 
 DECATUR COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30, 1995 
INVESTMENT POOL State of Georgia, Office of Treasury and Fiscal Services Local Government Investment Pool {6.032%) 
 
SCHEDULE 3 $ 4,672,956.92 
 
See notes to the general purpose financial statements. - 33 - 
 
 DECATUR COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE 
JUNE 30 1995 
 
SCHEDULE 4 
 
Chattahoochee-Flint Regional Educational Service Agency d/b/a Two Rivers Migrant Education Agency Migratory Education Program 
Decatur County Tax Commissioner County Wide School Tax 
Defense, U.S. Department of Department of the Navy R.O.T.C. Program 
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education Federal State Other State Programs Alternative Programs Innovative Programs Lottery Programs Alternative School Program Applied Technology Labs Federal Programs Drug-Free Schools and Communities Act ESEA - Chapter 1 Education ofDeprived Children ESEA-Titlell Individuals with Disabilities Education Act Title VI, B Flow Through Preschool Program 
Southwest Georgia Regional Development Center Job Training Partnership Act 
Technical and Adult Education, Georgia Department of Adult Education Federal State 
Various Sources Interest Earned 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
FIDUCIARY FUND TYPE TRUST FUNDS 
 
TOTAL 
 
$ 
 
$ 
 
69,987.14 
 
5,548.37 
 
8,365.93 
 
25,497.01 194.65 
26,250.00 3,100.00 
 
8,747.06 49,042.58 
32,591.00 135,946.67 
6,896.00 161,000.00 
2,000.00 
16,149.14 7,201.58 
 
9,852.98 
 
$ 
 
5,548.37 
 
69,987.14 
 
8,365.93 
 
8,747.06 49,042.58 
25,497.01 194.65 
26,250.00 3,100.00 
32,591.00 135,946.67 
6,896.00 
161,000.00 2,000.00 
16,149.14 7,201.58 
 
9,852.98 
 
2,112.97 17,273.87 
18,445.61 
 
3,561.12 $ 
 
4,294.30 $ 
 
75.68 
 
2,112.97 17,273.87 
26,376.71 
 
$ 
 
171,227.18 $ 
 
438,536.50 $ 
 
4,294.30 $ 
 
75.68 $ 
 
614,133.66 
 
See notes to the general purpose financial statements. 
 
- 34 - 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1995 
 
SCHEDULE"5" 
 
AGENCY/FUNDING 
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Mid-term Adjustment School Counselors Grades 4 and 5 Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Altemative Programs Apprenticeship Program At-Risk Summer School Program Family Connection Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Special Education Low Incidence Grant Special Education Support Cost Teachers' Retirement Lottery Programs Altemative School Program Applied Technology Labs Distant Learning Pre-Kindergarten Program 
Govemor, Office of the Disaster Assistance 
Technical and Adult Education, Georgia Department of Adult Education 
OTHER Education, Georgia Department of Reimbursement for Student Information System Project 
See notes to the general purpose financial statements. 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 9,848,671.00 1,842,978.00 350,978.00 428,220.00 142,287.00 2,937,439.00 
604,431.00 180,275.00 389,748.00 107,744.00 102,066.00 
62,428.91 25,344.00 -1,956,129.00 1,275,532.00 
$ 47,840.02 
35,000.00 25,000.00 18,596.16 
9,369.22 3,100.00 1,380.00 
13,304.48 26,128.00 4,000.00 12,021.78 
 
$ 9,848,671.00 1,842,978.00 350,978.00 428,220.00 142,287.00 2,937,439.00 
 
137,596.00 
 
604,431.00 180,275.00 389,748.00 107,744.00 102,066.00 
62,428.91 25,344.00 -1,956,129.00 1,275,532.00 137,596.00 47,840.02 
 
60,126.00 
 
35,000.00 25,000.00 18,596.16 
9,369.22 3,100.00 1,380.00 60,126.00 13,304.48 26,128.00 4,000.00 12,021.78 
 
42,591.00 193,711.62 
9,900.00 594,4TT.OO 
 
42,591.00 193,711.62 
9,900.00 594,4n.oo 
 
2,121.40 
 
2,121.40 
 
102,752.06 
 
102,752.06 
 
6,500.00 
 
6,500.00 
 
$ 16,649,126.03 $ 1,038,401.62 $ 17,687,527.65 
 
- 35 - 
 
 Taxes and Allotments Allotment from Decatur County Board of Commissioner& County Wide School Tax Railroad Car Tax Real E&tate Transfer Tax 
Other Donation& Indirect Cost Special Revenue Fund Interest Earned Jury Duty Fees Sales Breakfast and Lunches Tuition Other 
 
DECATUR COUNTY BOARD OF EDUCATION 
SCHEDULE OF LOCAL AND OTHER REVENUE 
YEAR ENDED JUNE 30. 1995 
 
SCHEDULE"6" 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS 
 
TOTAL 
 
$ 
 
3,015.96 
 
4,250,138.29 
 
8,455.86 
 
10,719.34 
 
180,150.00 
21,922.00 201,963.48 $ 
1,995.00 
8,366.06 142,705.96 
 
37,224.85 $ 
354,111.70 1,126.25 
 
$ 38,196.n 
 
$ 
 
3,015.96 
 
4,250,138.29 
 
8,455.86 
 
10,719.34 
 
64,800.00 784.56 
 
244,950.00 
21,922.00 278,169.61 
1,995.00 
354,111.70 8,366.06 
143,832.21 
 
$ 
 
4,829,431.95 $ 
 
392,462.80 $ 
 
38,196.n s 
 
65,584.56 $ 5,325,676.03 
 
See notes to the general purpose financial statements. 
 
- 36 - 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1995 
 
SCHEDULE '7" 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Tec::hnical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures 
Nonoperating Costs -Building and Building Improvements Equipment 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
CAPITAL PROJECTS 
 
TOTAL 
 
$ 
 
14,463,401.51 $ 
 
3,365,188.27 
 
47,187.11 
 
92,120.18 
 
15,549.11 
 
59,669.59 
 
104,990.94 
 
20,085.71 
 
46,no.84 
 
44,924.64 
 
13,526.00 232,551.46 944,855.46 661,224.12 
 
239,872.82 21,072.32 
 
18,293.25 
 
581,610.94 
 
2,006,442.47 478,388.37 16,664.59 72,804.89 $ 
15,412.94 497.48 
3,752.75 7,071.18 
5,696.51 373,184.94 
61,472.44 734,709.68 
4,756.55 183.00 
21,922.00 2,735.50 
320,761.03 
 
$ 40,146.63 
34,400.25 127,469.19 
 
16,469,843.98 3,843,576.64 
63,851.70 205,071.70 
15,549.11 59,669.59 120,403.88 20,583.19 46,no.84 48,Sn.39 7,071.18 13,526.00 272,648.22 1,445,509.59 722,696.56 734,709.68 244,629.37 21,255.32 21,922.00 21,028.75 
 
620,346.15 75 117.99 
 
620,346.15 9n,489.96 
 
Total Expenditures 
 
$ 
 
20,972,894.27 $ 
 
4,126,456.32 $ 
 
897,480.21 $ 25,996,830.80 
 
See notes to the general purpose financial statements. 
 
- 37 - 
 
 DECATUR COUNTY BQABP Of EDUCATION SCHEDULEQFEXPENQITURESBYQBJECT 
LOTTERY PROGRAMS YEAR ENDED JUNE 3Q 1995 
 
SCHEDULE"8" 
 
EXPENDITURES 
Operating Co8lS Salaries Employee Benefits 
Travel or Employees 
Other Purchased Services Supplies Books, Textbooks and Periodicals Other Expenditures 
NonoperatingCo6ts Equipment 
 
ALTERNATIVE SCHOOL PROGRAM 
 
APPLIED TECHNOLOGY 
LABS 
 
$ 
 
$ 
 
16,838.20 $ 
 
112,733.55 
 
25,752.80 
 
80,978.07 
 
DISTANT LEARNING 
 
PRE-KINDERGARTEN PROGRAM 
 
$ 
2,719.00 7,181.00 
 
307,052.98 $ 68,026.86 
7,594.47 1,423.92 89,155.68 
399.37 325.00 
129.000.00 
 
TOTAL 
307,052.98 68,026.86 7,594.4.7 4,142.92 
225,908.43 399.37 325.00 
235,730.87 
 
Total Expenditures 
 
$ 
 
42,591.00 $ 
 
193?11.62 $ 
 
9,900.00 $ 
 
602,978.28 $ 
 
849,180.90 
 
See notes to the general purpose financial statements. 
 
- 38 - 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "9" 
 
EXPENDITURES Operating Costs Scholarships Supplies Nonoperating Costs Equipment 
Total Expenditures 
 
$ 
 
13,166.29 
 
12,402.31 
 
22,390.28 
 
$ =====47=,9=5=8=.88= 
 
See notes to the general purpose financial statements. - 39 - 
 
  DECATUR COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995 
 
SCHEDULE 10 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS 
 
$ 
 
12,531,954.00 $ 
 
4151135.00 
 
$ 
 
12,453,936.25 
 
570,869.01 $ _ _--'-47_2-'-,3_1_3_.6_5 
 
$ 
 
13,024,805.26 
 
78,151.88 $ _ _ _1_2,_9_4_6~,6_5_3_.3_8 
 
$ 
 
0.00 $ 
 
0.00 
 
======= 
 
See notes to the general purpose financial statements. - 41 - 
 
 DECATUR COUNTY BOARD OF EDUCATION 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
YEAR ENDED JUNE 30 1995 
 
GENERAL AND ~R~R EQUCATIQN PROGRAMS Kindergarten (") Grades 1  3 (1 SUb-Total  K-3 Grades 4 - 5 (1 Grades 6  8 (1 Grades 9 - 12 (") High School Laboratories (*) Vocational Education Laboratories (*) Total General and career Education Programs 
SPECIAL EDUCATION PROGRAMS Regular Programs catego,y I (1 category 11 (*) category 111 (*) category IV (1 Sub-Total - Regular 
v category (Gifted) (*) 
Total Special Education Programs REMEDIAL EDUCATION PROGRAM (*l 
Total Thirteen Weighted Programs MEDIA CENTER PROGRAMS 
Salaries Operations 
Total Media Center Programs 
Total Thirteen Weighted and Media Center Programs 
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development 
Total Staff Development (") Identifies Thirteen Weighted Programs. 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
ORIGINAL 
 
~ 
 
ORIGINAL 
 
MID-TERM 
 
$ 1,207,630.00 
 
$ 1,086,867.00 $ 
 
2,310,187.00 
 
2,079,168.30 
 
$ 3,517,817.00 90 $ 3,166,035.30 $ 
 
1,305,067.00 90 
 
1,174,560.30 
 
2,227,916.00 90 
 
2,005, 124.40 
 
1,569,622.00 90 
 
1,412,659.80 
 
666,659.00 90 
 
599,993.10 
 
561,590.00 90 
 
505,431.00 
 
$ 9,848,671.00 
 
$ 8,863,803.90 $ 
 
0.00 0.00 0.00 0.00 0.00 0.00 61,107.00 0.00 61,107.00 
 
$ 1,784,756.00 
 
$ 1,606,280.40 $ 
 
0.00 
 
$ 1,784,756.00 90 $ 1,606,280.40 $ 
 
58,222.00 90 
 
52,399.80 
 
$ 1,842,978.00 
 
$ 1,658,680.20 $ 
 
$ 
 
350,978.00 90 $ 
 
315,880.20 $ 
 
$ 12,042,627.00 
 
$ 10,838,364.30 $ 
 
0.00 0.00 0.00 0.00 61,107.00 
 
$ 
 
334,545.00 90 $ 
 
301,090.50 $ 
 
0.00 
 
93,675.00 90 
 
84,307.50 
 
0.00 
 
$ 
 
428,220.00 
 
$ 
 
385,398.00 $ 
 
0.00 
 
$ 12,470,847.00 
 
$ 11,223,762.30 $ 
 
61,107.00 
 
$ 
 
33,486.00 
 
108,801.00 
 
$ 
 
33,486.00 $ 
 
108,801.00 
 
$ 
 
142,287.00 100 $ 
 
142,287.00 $ 
 
0.00 0.00 
0.00 
 
See notes to the general purpose financial statements. 
 
- 42 - 
 
 SCHEDULE "11" 
 
TOTAL REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 1,086,867.00 $ 2,079,168.30 
$ 3,166,035.30 $ 1,174,560.30 2,005,124.40 1,412,659.80 661,100.10 505,431.00 
$ 8,924,910.90 $ 
 
1,243,656.43 $ 2,289,910.84 3,533,567.27 $ 1,346,934.19 2,107,955.70 1,659,002.23 
739,236.09 576,234.53 9,962,930.01 $ 
 
19,414.35 $ 1,263,070.78 
 
63,619.40 
 
2,353,530.24 
 
83,033.75 $ 3,616,601.02 $ 
 
30,751.89 
 
1,377,686.08 
 
63,717.82 
 
2,171,673.52 
 
105,616.06 
 
1,764,618.29 
 
46,854.92 
 
786,091.01 
 
80,634.02 
 
656,868.55 
 
410,608.46 $ 10,373,538.47 
 
0.00 0.00 0.00 0.00 0.00 0.00 
 
$ 1,606,280.40 $ 
 
$ 1,606,280.40 $ 
 
52,399.80 
 
$ 1,658,680.20 $ 
 
$ 
 
315,880.20 $ 
 
$ 10,899,471.30 $ 
 
$ 764,303.21 789,360.26 140.152.95 
1,693,816.42 $ 
91,170.11 
1,784,986.53 $ 
298,203.19 $ 
12,046,119.73 $ 
 
626.81 $ 18,764.60 19,192.33 
1,258.26 
 
626.81 783,067.81 808,552.59 141,411.21 
 
39,842.00 $ 1,733,658.42 
 
3,977.14 
 
95,147.25 
 
43:819.14 $ 1,828,805.67 
 
17,886.05 $ 
 
316,089.24 
 
472,313.65 $ 12,518,433.38 
 
0.00 0.00 
0.00 
 
$ 
 
301,090.50 $ 
 
84,307.50 
 
$ 
 
385,398.00 $ 
 
407,816.52 $ 
407,816.52 $ 
 
$ 98,555.36 
98,555.36 $ 
 
407,816.52 98,555.36 
506,371.88 
 
0.00 0.00 
 
$ 11,284,869.30 $ 12,453,936.25 $ 
 
570,869.01 $ 13,024,805.26 $ 
 
0.00 
 
$ 
 
33,486.00 
 
108,801.00 
 
s_ _1_42_..2_s_1_.oo_ 
 
$ 
 
52,025.49 $ 
 
52,025.49 
 
90,760.36 
 
90,760.36 
 
$ 
 
142,785.85 $ 
 
142.1ss.ss s_______o..o..o.. 
 
- 43 - 
 
 DECATUR COUNTY BOARD OF l=DUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "12'' 
 
BOARD MEMBER ADDRESS 
Mr. R. T. Parker, IV, Chairman (*) 2107 Hughes Street Bainbridge, Georgia 31717 
Ms. Clarissa Kendrick (*) 
P. 0. Box 100 Attapulgus, Georgia 31715 
Mr. Rex L. Powell (*) Route 2, Box 1164 Climax, Georgia 31734 
Mr. R. Duane Watson (*) Route 2, Box 3641 Bainbridge, Georgia 31717 
Mr. John Wooden (*) 
734 E. Broughton Street Bainbridge, Georgia 31717 
Mr. H. L. Yarbrough, Jr. (*) Route 4, Box 1114 Bainbridge, Georgia 31717 
 
COMPENSATION 
 
TRAVEL 
 
$ 
 
2,750.00 $ 
 
346.56 
 
2,050.00 
 
429.54 
 
2,200.00 
 
300.14 
 
2,200.00 
 
169.00 
 
2,150.00 
 
408.50 
 
2,200.00 
 
345.37 
 
(*) Denotes Board Members Serving as of June 30, 1995 
 
$ 
 
13,550.00 $ ===1=,9=9=9=.1===1 
 
See notes to the general purpose financial statements. 
 
- 44 - 
 
 SECTION II COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Decatur County Board ofEducation 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Decatur County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
Compliance with laws, regulations, contracts, and grants applicable to Decatur County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grarits. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. 
 
95CRL-10 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
L~ 
Claude L. Vickers State Auditor 
CLV:jy 95CRL-10 
 
 CLAUDE L. VICKERS 
STATE AUDl10R 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members of the State Board ofEducation 
and Superintendent and Members of the Decatur County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Decatur County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Decatur County Board ofEducation's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995: 
 
(I) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Drug-Free Workplace Act 
 
(3) Cash Management 
 
(7) Audit Follow-Up/Resolution 
 
(4) Federal Financial Reports 
 
(8) Administrative Requirements 
 
Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
95CRL-40 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that Decatur County Board ofEducation had not complied, in all material respects, with those requirements. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:jy 95CRL-40 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Decatur County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Decatur County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Decatur County Board ofEducation's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(6) Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Decatur County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
95CRL-80 
 
 We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General ofthe United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Decatur County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
In our opinion, the Decatur County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
ff~~ 
Claude L. Vickers State Auditor 
CLV:jy 95CRL-80 
 
 CLAUDE L. VICKERS 
STATE AUDI.OR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Decatur County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Decatur County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit ofthe fiscal year 1995 general purpose financial statements of the Decatur County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Decatur County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
95CRL-120 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing 
came to our attention that caused us to believe that the Decatur County Board ofEducation had not complied, 
in all material respects, with those requirements. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record. 
Respectfully submitted, 
~~~ 
Claude L. Vickers State Auditor 
CLV:jy 95CRL-120 
 
 SECTION Ill INTERNAL CONTROL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Decatur County Board ofEducation 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Decatur County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
The management of the Decatur County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
95ICL-3 
 
 In planning and peifonning our audit ofthe general purpose financial statements ofthe Decatur County Board 
ofEducation for the year ended June 30, 1995, we obtained an understanding of the internal control structure. With respect to the internal control structure, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to detennine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions ofmanagement in the general purpose financial statements. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: 
General Fixed Assets 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of peiforming their assigned functions. 
Our consideration ofthe internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness. 
This condition was considered in detennining the nature, timing, and extent of the procedures to be peiformed in our audit of the Decatur County Board ofEducation's financial statements and this report does not affect our report thereon dated May 24, 1996. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~ 
Claude L. Vickers State Auditor 
CLV:jy 95ICL-3 
 
 L. CLAUDE VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
May 24, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Decatur County Board ofEducation 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Decatur County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated May 24, 1996. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Decatur County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated May 24, 1996. 
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits ofState and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Decatur County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. 
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures 
 
95ICL-5 
 
 relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated May 24, 1996. 
 
The management of the Decatur County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal :financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purposes of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(1) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level of Effort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk. 
 
During the year ended June 30, 1995, the Decatur County Board of Education expended 67% of its total Federal financial assistance under major Federal financial assistance programs. 
 
95ICL-5 
 
 We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as 
described above that are applicable to each ofthe Board's major Federal financial assistance programs, which 
are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:jy 95ICL-5 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $5,637.05 Audit Control Number 6431-93-02 
The audit report for the year ended June 30, 1993, stated that the Decatur County Board ofEducation had underexpenditures of Quality Basic Education (QBE) funds of $5,637.05 for the Staff Development Professional Development Stipends Programs. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department ofEducation to refund the expenditures as required. The underexpenditure of $5,637.05 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent period. 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $6,437.17 Audit Control Number 6431-94-01 
The audit report for the year ended June 30, 1994, stated that the Decatur County Board ofEducation had underexpenditures of Quality Basic Education (QBE) funds of $6,437.17 for the Staff Development Professional Development Stipends Programs. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the expenditures as required. The underexpenditure of $6,437.17 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent period. 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6431-93-01 
The audit report for the year ended June 30, 1994, noted that the management of the Decatur County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This 
- 1- 
 
 DECATUR COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6431-93-01 condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include, but may not.be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
-2- 
 
 SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
 
 DECATUR COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS 
YEAR ENDED JUNE 30, 1995 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amounts: $5,637.05 and $6,437.17 Audit Control Numbers 6431-93-02 and 6431-94-01 
We do not agree with the two Staff Development findings. 1n a memorandum from the Georgia Department ofEducation, we were informed that we could transfer funds above the 15% cap from PDS fund to the Cost ofInstruction funds. These findings will be resolved by the Georgia Department ofEducation through a future increase in the Board's local fair share portion of QBE allotments. 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6431-93-01 
We concur with this recommendation. Due to current staffing limitation and budgetary considerations prohibiting the hiring of additional administrative staff the Board has decided not to pursue the recording of general fixed assets on the financial statements.