5-A Aeoo. ,Rl 1." ciis '-Dof;;IO~ , . ,. , ;.. , .'' ..', .'( ~,., '' ~ .,._ , '" -, ~... J I' ,-\ -- . ', ' . .' ' ., ' , ' - . ' '' - 't..:_' ', ... .. , , . . :;- ' . D-. E-','P.A-,R-' T',., ~M'' ,E-'.NSTTAOTFE' ,,,:'A,'o- UF,,,D ,G'ITESOA-R' N"-,.'G,..,,DIAA,. -C,,,'-C' -O UN.TS _. -, ,,. -,, ' ' -. ',". ' ' ,,, ' . , . ,, . ' -' ' > . ' ' 'I' \ ' ' I ; ' .' " ' ; C , - ., ,. - ..,,., , < ,. .. ,. " " '' , .. .. ' ' . ' '..'.,..,, ,........ .. ' '. " ' ' ' ' , -. ' :.. ' ',' ,' . REPORT ON AUDIT _ . :oF THE ~iNANCl~L STATEMENTS ' ' . ' - FOR THE FISCAL YEAR' ENDED JUNE 30; 2002 l -. ., ' ." . / , ., .'.- - ! '"). ' . ' Russell W. ' Hin ton' State Auditor -' ., '. ' ' ,, , '' . -' . - ' -' _, -.. , -. - .. ' ,. , ,, 1 .._._ ' . .. ' CHARLTON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS - SECTION I FINANCIAL INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS EXHIBITS GENERAL-PURPOSE FINANCIAL STATEMENTS COMBINED STATEMENTS -OVERVIEW A COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP B COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES C COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGEl AND ACTUAL (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS ADDITIONAL FINANCIAL INFORMATION COMBINING STATEMENTS SPECIAL REVENUE FUND E COMBINING BALANCE SHEET F COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES CAPITAL PROJECTS FUND G COMBINING BALANCE SHEET H COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES DEBT SERVICE FUND I COMBINING BALANCE SHEET J COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES SCHEDULES SCHEDULE OF EXPENDITURES OF FEDERAL A WARDS 2 SCHEDULE OF STATE REVENUE or 3 SCHEDULE APPROVED LOCAL OPTION SALES TAX PROJECTS Page 2 4 6 7 18 20 22 24 26 27 28 30 31 CHARLTON COUNTY BOARD OF LDUCATION - TABLE OF CONTEN IS - SECTION I FINANCIAL ADDITIONAL FINANCIAL INFORMATION SCHEDULES ALLOTMENTS AND EXPENDITURES GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE) 4 BY PROGRAM 32 5 BY SITE 33 SECTION II COMPLIANCE AND INTERNAL CONl ROL REPORTS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS REPORT ON COMPLIANCE WITH RE:.QUIREMEN IS APPLICABLF TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 0MB CIRCULAR A-133 SECTION lll AUDITEE'S RESPONSE TO PRIOR YEAR HNDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS SECTION IV FINDINGS AND QUESTIONED COSl ~ SCHEDULE OF f!NDINGS AND QU~.STIONED COSTS SECTION I FINANCIAL Rll'>.'-~LI W. lllr-'TON STATE' AUDITOR (4()4, f,.",t-,.? 74 DEPARTMENT OF AUDITS AND ACCOUNTS 254 W..1.,hmgton Street,!-:> W Suite 214 Atl.m1.1. Gcorg1.1 30334~8400 July I0, 2003 Honorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of Educallon and Supenntendent and Members of the Charlton County Board ofEducat10n INDEPENDENT AUDITOR'S COMBINED REPORl ON GENERAL-PURPOSI: llNANCIAL STA'! EMEN rs AND SUPPLEME,NTARY INFORMA J'ION - SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Ladies and Gentlemen We have audited the accompanymg general-purpose financial statements of the Charlton County Board of Educallon, a, of and for the year ended June 30, 2002. as listed m the table of contents These general-purpose financial statements are the respons1b1lity of the Charlton County Board of [ducallon's management Our responsibility is to express an opm10n on these general-purpose financial statements based on our audn We conducted our audit m accordance with aud1tmg standards generally accepted m the Umted State~ of Amenca and the standards applicable to financial audns contamed m Government Audnmg Standards. issued by the Comptroller General of the United States. Those standards reqmre that we plan and perform the audn to obtam reasonable as~urance about whether the financial statements are free of matenal misstatement An audit mcludes exammmg, on a test basis, evidence supportmg the amounts and disclosures m the financial statements An audit also mclude~ assessing the accountmg pnnc1ples used and s1gmficant estimates made by management. as well as evaluatmg the overall financial statement prescntat10n We believe that our audit provides a reasonable basis for our op1mon As descnbed m the notes to the general-purpose financial statements. the Board of Educallon's financial statement~ have been prepared usmg certam accounting pracllce~ and policies which. m our opinion. vary m some respects from generally accepted accountmg pnnciples These\ anance~ arc described fil follows 2002ARL-l3 The general-purpose financial statements of the Board of Educat10n did not contain a General Fr'Ced Assets Account Group to account for property and equipment owned by the Board of Education which should be included to confonn to generally accepted accounting pnnc1ples School activity accounts maintained at the ind1v1dual schools are not included in the general-purpose financial statements To confonn to generally accepted accounting pnnciples, these accounts should be included in the general-purpose financial statements The Board of Educat10n did not recognize as expenditures, in the year ended June 30, 2002, a port10n of salanes and the corresponding employer's cost of rela1ed benefits earned for contractual services completed prior to June 30, 2002 Also funds received, subsequent to June 30, 2002, from the Georgia Department of Education for the State's share of these unrecorded salanes and related benefits were not recorded as revenue m the year under review Conversely, the s1m1lar expenditures and related revenues for contractual services completed prior to June 30, 2001, were improperly recorded in the year ended June 30, 2002. To confonn to generally accepted accounting pnnc1ples, revenues should be recorded when available and measurable and expenditures should be recorded when incurred. rather than when funds are received or disbursed The aggregate effects on the general-purpose financial statements of these variances or omiss10ns have not been detennined, but are believed to be matenal. In our op1mon, except for the effects on the general-purpose financial statements of the matters referred to in the preceding paragraph, the general-purpose financial statements referred to above present fairly, in all matenal respects, the financial pos1t1on of the Charlton County Board of Education as of June 30, 2002, and the results of its operauons forthc year then ended. in confonn1ty with accounting pnnc1ples generally accepted in the Umted States of America In accordance with Government Auditing Standards, we have also issued our report dated July 10, 2003, on our cons1derat10n of the Charlton County Board of Education's internal control over financial reporting and our tests of its compliance with certain prov1s10ns of laws, regulat10ns, contracts and grants. That report 1s an integral part of an audit performed in accordance with Government Audiung Standards and ~hould be read in conJuncuon with th.is report in cons1denng the results of our audit. Our audit was pcrfonned for the purpose of fonning an opinion on the general-purpose financial statements of the Charlton County Board of Education taken as a whole The accompanying combining statements (Exhibits E through J) and the fmanc1al schedules (Schedules 1 through 5). which includes the Schedule of Expenditures of Federal Awards as reqmred by U S Office of Management and Budget Circular A-133, Audzlf o,[Stales, Local GovernmenH. and Non-Profit Orgamzatwns, are presented for purposes of add1t10nal analys1 ~ and are not a reqmred part of the 2002ARL-13 general-purpose financial statements Such mfonnauon has been subjected to the aud1tmg procedures applied m the audit ofthe general-purpose financial statements and m our opinion, except for the effects of the matters referred to in the third paragraph, such information 1s fairly stated, mall matenal respects, in relation to the general-purpose financial statements taken as a whole A copy ofth1s report has been filed as a permanent record m the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 506-24. Respectfully submitted, - Le)~~ RWHas 2002ARL-13 CHARLTON COUN rY BOARD OF EDUCATION CHARLTON COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 2002 ASSETS Cash end Cash Equivalents Accounts Rece,veble lnventones Food Donated Commodmes Pu'chased Food Amolalt Available an Debt SeMCe Fund Amount to be ProVJCled 1n Future Years For Payment of Bond Debt Total Assets LIABILITIES AND FUND EQUITY LIABILJTIES Gash Ovenlraft Accounts Payable Safenes Payable Expcred Grant Balances Payable Deterred Revenue Contrects Payable Reta,nages Payable General Ob/,gellon Bonds Payable Total l.Jablilles FUND EQUITY Fund Balances Reserved For Debt SelVICe For lnventones Food Donated Commodlbes Purdiaaed Food For SPLOST Projects Unreserved Undes,gnated Total Fund Equdy GENERAL FUND GOVERNMENTAL FUND TYPES SPECIAL CAPITAL REVENUE PROJECTS FUND FUND $ 1,905,953 81 S 266,809 82 S 699 197 67 135,094 05 61,200 01 7 773 89 12,206 39 ------- $ 204104786 $ 347 990 11 S 699 197 67 $ 28,926 55 122,258 00 2,803 20 s 153 987 75 s s 2 041 047 86 s 2 04104786 s 7 773 89 12 206 39 s 174 022 08 194 002 36 $ 627,930 00 71,267 67 699 197 67 Total Liabl- and Fund Equity $ 2041,04786 $ s 341 990 11 _~s_9_9_1_9_1.s.1... The notes to the genera~ finanaal statements are an mtegral part of this statement -2- EXHIBIT"A" DEBT SERVICE FUND $ 138,696 01 ACCOUNT GROUP GENERAL LONG-TERM DEBT TOTALS (Memorandum On!):) JUNE 30, 2002 JUNE 30, 2001 s s 2,871,961 30 3 290 834 62 334,990 07 348,618 37 s 6 633 20 1 058,366 80 7,TT3 89 12,206 39 6,633 20 1 058 366 80 12,990 60 7,852 26 23 093 39 2 016 906 61 s 138 696 01 $ 1 065 000 00 S 4 291 931 65 S 5 700 295 75 s 132,062 81 s s s 13206281 s 1,065,000 00 s 1 065 000 00 s 132 062 81 28 926 55 122,258 00 2 803 20 1 065 000 00 s 1,351,060 56 53 357 90 32,020 42 134 333 24 1,762 34 167 27 78 444 12 17 363 00 2,040 000 00 2 357 448 29 s 6,633 20 000 s 6 633 20 s 6,633 20 $ 23,093 39 7,TT3 89 12,206 39 627,930 00 12,990 60 7,852 26 710,549 01 2 286 337 61 2 588 362 30 $ 2,940,881 09 $ 3 342 847 46 s 138 696 01 $ 1065000 00 S 4,291,931 65 $ 5,700,295 75 -3- CHARLTON COUNTY BOARD OF EDUCATION COMBINED STATEMENT Of REVENUES. EXPENDITURES ANO CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2002 REVENUES State Funds Federal Funds Taxes Other Funds Total Revenues EXPENDITURES Current lnstrucbon Support Services Pupil SeMCeS Improvement of Instructional SeMces EducabonaJ Media Services General Administration Sdloot Administration Bus,nes.s AdmlnistrabOn Matntenance and Operatton of Plant Student Transportabon Services Other Support Services Food Services Operaton Ceprtal Outlay Debt Serv,ce Prtnapal Interest Paying Agent Fees TotalExpendrttns Excess of Revenues over (S General A1Jm1nistrabon School AdmlnistrabOn Business Adm1111strauon Maintenance and Operabon of Plant 51uden1 Transportallon Services Other Support Services Food Serv,ces Operation Capital Outlay Total Expenditures Excess of Revenues over (undar) Expenditures $ 7 497,254 65 $ 7 575 167 22 394,604 96 279 929 99 457 092 49 333,260 94 904,904 25 77,04008 985,261 86 676,297 43 26,734 00 315,589 97 253,179 57 438,464 78 311,144 27 911,23577 66 854 00 880,174 73 564.219 45 26,734 00 300,000 00 $ 11,932,580 65 $ 11 342 783 78 $ -430 742 15 $ 385 643 62 OTHER FINANCltjG SOURCES IUSESl Other Sources Other lJaes Total Other Fmaoc,ng Sources (Uses) $ -304 880 30 s -304 680 30 Excess of Rewnu.. and Other Financing Sources over (under) Expenditures and OU,er Financing Uses $ -430 74215 $ 81,163 32 FUND BALANCE JULY 1 2001 1,940 597 51 1 959,864 54 Adjuotrnents Food lnvento,y - Nat Change 111 Penod Dona1ed Comroodille& Purchased Food ~3923 FUND BALANCE JUNE 30 2002 $ 1 509 216 13 $ 2 041 047 86 SPECIAL REVENUE FUND BUDGET ACTUAL $ 458 003 40 $ 493,375 70 1 470,310 00 1.275,14671 258,266 00 208 131 66 $ 2 186,579 40 $ 1,978,654 07 $ 924 904 40 $ 641,412 28 174 369 00 198 550 00 49,400 00 3,000 00 174 183 26 128 529 93 83 443 31 1 220 18 10000 4,002 00 878 158 96 3,264 90 449 58 771 353 79 $ 2 232,484 36 $ 1,983 877 25 s $ -45 904 96 -7.223 18 $ 800 00 $ 4,880 30 s 80000 $ 4 680 30 $ -45,104 96 $ -2 542 88 201,995 94 197,407 72 12 574 59 -5 216 61 4 354 13 $ 169 465 57 $ 194,002 38 The notes to the general-purpose flnanaal stalement& are an Integral part of this statement - 6- CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES REPORTING ENTITY The Charlton County Board of Education (School District) was established under the laws of the State of Georgia and operates under the gmdance of a school board elected by the voters and a Superintendent appointed by the Board The School District 1s organized as a separate legal entity and has the power to levy taxes and issue bonds Its budget 1s not subJect to approval by any other entity Accordingly, the School District is a primary government and consists of all the organizations that compose its legal entity FUND ACCOUNTING The School District use~ funds and an account group to report on its financial position and the results of its operations Fund accounting 1s designed to demonstrate legal compliance and to aid financial management by segregating transact10ns related to certain governmental funcllons or activities A fund 1s a separate accounting entity with a self-balancing set of accounts An account group 1~ a financial reporting device designed to provide accountability for certain assets and hab1li11es that arc not recorded in the funds because they do not directly affect expendable available financial resources General Fixed Assets are recorded as expenditures in the vanous funds at the time of purchase A General Fixed Assets Account Group 1s not presently mamtamed by the School D1stnct To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintamed for reportmg the cost of asset~ acqmrcd by governmental fund types Although "school activity accounts" are maintamed at the ind1v1dual schools, neither the asset~, liabilities and fund eqmty, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accountmg prmc1ples, these accounts should be recorded in the general-purpose financial statements The general-purpose financial statements account for all State, Federal, faxes and Other funds under control of the School District m comphancc with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes Funds and the account group presented m this report are as follo\\is GOVERNMENTAL FUND TYPES - are used to account for all or most of the School District's educa!Ional activities Governmental Fund 1 ypes include GENI:RAL FUND - the fund used to account for all financial resources of the School District except those required to be accounted for in another fund These transac!lons relate to resources obtained and used for services provided by a board of educat10n -7- CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restncted to expenditures for specified purposes These funds are received primanly from the Georgia Department of EducatJon and from the Federal government to accomplish specific educational objectives CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acqms11Ion or construction of major capital fac1ht1es DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term pnnc1pal, interest and paying agent fees ACCOUNT GROUP GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for general obhgat10n debt outstanding BASIS OF ACCOUNTING The accounting and financial reporting treatment applied to a fund is determmed by its measurement focus All governmental funds are accounted for using a current financial resources measurement focus With this measurement focus, only current assets and current hab1hties generally are included on the balance sheet. Operating statements of these funds present increases (1e . revenue~ and other financing sources) and decreases (i e , expenditures and other financing uses) in net current assets Their reported fund balance is considered a measure of available spendable resources L1ab1lit1es which are expected to be financed from available spendable resources are reported as hab1ht1es in the governmental funds Other hab1lit1es. which are not expected to be financed from available spendable resources. are reported 111 the General Long-Term Debt Account Group. Governmental funds are accounted for using the modified accrual basis of accounting under which Revenues are recognized when susceptible to accrual (1 e, when they become both measurable and available) "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current penod or soon enough thereafter to be used to pay hab1ht1es of the current penod The School District considers receivables collected withm sixty days after yearend to be available. Property taxes, sales taxes and interest are considered to be susceptible to accrual Nonexchange transactions, in which the School D1stnct gives (or receives) value without directly receiving (or giving) equal value in exchange, include property taxes, local option sales taxes, intergovernmental grants and donations Revenue for property taxes 1s recogmzed in the fiscal year for which the taxes are levied Revenue from sales taxes 1s recogmzed in the fiscal year the resources are received or susceptible to accrual. Revenue from grants and donations is recogmzed in the fiscal year in which all ehg1b1hty requirements have been satisfied -8- CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Expenditures arc generally recogruzed when the related fund liability 1s incurred A departure from the above definitions 1s the accountmg treatment afforded the final two payments on General Fund teachers' and bus dnvers' contracts, and the resources available from the Georgia Department of Educat10n for the State's share of these contracts During fiscal year 2002. a substantial number of personnel ofthe School Distnct were employed for a one hundred and mnety day period beginning in August 2001 and endmg m early June 2002 Personnel contracts for this employment period specify that compensallon be paid m twelve equal monthly payments begmnmg in September 2001 and endmg m August 2002 State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Educallon to the School District m the same twelve months As of June 30, 2002, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made. Payments for these two months were made and recorded as expenditures by the School District subsequent to June 30. 2002 Also, the State's port10n of the compensation paid m July and August 2002 was received and recorded as revenue m the fiscal year subsequent to June 30, 2002. Conversely, the s1m1lar expenditures and related revenues for contractual services completed prior to June 30. 2001, were recorded m the year ended June 30. 2002 Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when mcurred. rather than when funds are received or disbursed BUDGET The Charlton County Board of Educauon's budget 1s a complete financial plan for the School D1stnct's fiscal year and is based upon estimates of expenditures together with probable fundmg sources. There is no statutory proh1b1t1on regardmg overexpendlture of the budget at any level The budget for all governmental funds 1s prepared by fund, function and obJect The legal level of budget control was established by the Board at the aggregate level The budget for governmental funds was prepared on a basis other than generally accepted accountmg principles The budget process begins when the School District's adm1mstrallon prepares a tentative budget for the Board's approval After approval ofth1s tentative budget by the Board, such budget 1s advertised at least once m a newspaper ofgeneral circulation in the locality At the next regular meetmg of the Board after adverusement, the Board receives comments on the tentative budget, makes rev1s1ons as necessary and adopl~ a final school budget This final budget is then submitted, m accordance With provisions of the Quality Basic Educallon Act, OCGA Sect10n 20-2-167(c), to the Georgia Department of Educat10n. The Board may increase or decrease the budget at any time during the year All unexpended budget authority lapses at fiscal year-end. -9- CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES CASH AND CASH EQUIVALEl'iTS COMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand, demand deposits and short-tenn investments with original matuntles of three months or less from the date of acqms1t10n in authonzed financial inst1tut1ons. Georgia Laws OCGA 45-8-14 authorize the School Distnct to deposit its funds in one or more solvent banks or insured Federal savings and loan associations RECEIVABLES Receivables consist of grant reimbursements due on Federal, State or other grants for expenditure~ made but not reimbursed and other receivables disclosed from infonnatlon available Receivables are recorded when either the asset or revenue recognition critena has been met Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectlble receivables PROPERTY TAXES The Charlton County Board of Comm1ss1oners fixed the property tax levy for the 2001 tax digest year (calendar year) on December 1, 2001(levy date) Taxes were due on March 1, 2002 (lien date) Taxes collected within the current fiscal year or within 60 days after year-end on the 200 I tax digest are reported as revenue in fiscal year 2002 The Charlton County Tax Comm1ss1oner bills and collects the property taxes for the School Distnct and remits taxes collected to the School District Property tax revenues dunng the fiscal year ended June 30, 2002 for maintenance and operations amounted to $2,523,098.66 and for school bonds amounted to $171,444 44 Tax millage rates levied for the 2001 tax year (calendar year) for the Charlton County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value) School Operations School Bonds 13 475 mills 920 mills 14,395 mills SALES TAXES Special Purpose Local Opt10n Sales fax revenue dunng the year amounted to $773,585 70 and 1s to be used for capital outlay for educational purposes or debt service. This sales tax was authonzed by local referendum and the sales tax must be rc-authonzed at least every five years - 10 - CHARLTON COUNTY BOARD OF EDUCATION_ EXHIBIT "D" NOTES TO THE Gl:.NERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES INVENTORIES FOOD INVENTORIES Inventones of donated food commod1t1es m,cd m the prcparat10n of meals are reported on the Combined Balance Sheet at their Federally assigned value Purchased foods mventones arc reported on the Combined Balance Sheet at cost (first-in. first-out) Donated food commod11tes are record1..-d as revenues and expenditures at the lime commodity items are received. Purchased foods inventone~ arc recorded as expenditures at the time of purchase. The invcntones reported on the balance sheet for donated food commodmes and for purchased foods are equally offset by reservat10ns of fund balance which indicates that these amounts do not constitute "avatlablc spendable re,ources" even though they arc a component of net current assets COMPENSATED ABSENCES Compensated ab:,ences represent obhgat10ns of the School District relating to employees' nghl!. to receive compensat10n for future absence, based upon service already rendered This obhgat1on relates only to vesting accumulating leave in wluch payment 1, probable and can be reasonably e,t1maled. No hab1hty has been recorded in the individual funds for the current portion of this obhgat10n as this amount 1s deemed immatenal to the general-purpose financial statement~ Add1t10nally, the dollar value of accumulated compensated absences at June 30. which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this habihty is also deemed to be 1mmatenal to the faJr prescntat10n of these financial statements GENERAL OBLIGATION BONDS The School District issues general obhgation bonds to provide fund, for the acquis1t1on and construct10n ofma1or capital fac1ht1es Bond premmms and discounts, as well as issuance costs. are recognized m the financial statements during the year bonds are issued. General obhgat1on bond, are direct obhgat10ns and pledge the full flllth and credit ofthe government The outstanding amount of these bonds 1s recorded in the General Long-Term Debt Account Group INTERFUND TRANSACTIONS The School D1stnct has the following types of mtcrfund transact10ns Reimbursements ofexpenditures inittally made from a fund that are properly applicable to another fund are recorded as expenditures m the reimbursing fund and a, reducltons of expenditures in the fund that 1~ reimbursed Operating tramfers are recorded for all interfund transacttons other than reimbursements CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENl S JUNE 30, 2002 Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the general-purpose financial statement~ are caphoned "Memorandum Only" to mdicate that they are presented only to facilitate financial analys1~. Data in these columns do not present financial position or results ofoperations m conformity with generally accepted accountmg pnnc1ples. Neither are such data comparable to a consohdat:10n Interfund eliminations have not been made m the aggregahon of this data. Note 2: DEPOSITS COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time m any depository for a Ume longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofmsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe pubhc funds bemg secured after the deduction ofthe amount ofdeposit insurance Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpubhc funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holdmg pubhc funds may, m his d1scret1on, waive the reqwrement for security m the case ofoperatmg funds placed in demand deposit checkmg accounts. Acceptable security for deposits consists of any one of or any combmation of the follo...,1ng. (I) Surety bond signed by a surety company duly qualified and authorized to transact busmess within the State of Georgia. (2) Insurance on accounts provided by the Federal Deposit Insurance Corporation. (3) Bonds, bills. notes, certificates of mdebtedness or other direct obhgatwns of the Uruted States or of the State of Georgia. (4) Bonds, bills, notes. certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia. (5) Bonds of any public authority created by the laws of the State of Georgia. providing that the statute that created the authority authorized the use of the bonds for this purpose, (6) lndustnal revenue bonds and bonds of development authorities created by the laws of the State of Georgia. and - 12 - CHARLTON COUNTY BOARD OF FOUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 2 DEPOSITS (7) Bonds, bills, notes, certificates of mdebtedness, or other obhgat10ns of a subs1d1ary corporal!on of the Umted States government, which are fully guaranteed by the Umted States government both as to pnnc1pal and interest or debt obligations 1s~ued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal Nal!onal Mortgage Associauon CATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $3,564,673 93 The amounts ofthe total bank balances are classified mto three categones of credit nsk Category I - Cash that 1s msured leg., Federal depository msurance) or collateralized with secunlies held by the School D1stnct or by the School D1stnct's agent m the School Distnct's name Category 2 - Cash collateral1zed with secunl!e~ held by the pledgmg financial mstitution's trust department or agent m the School D1stnct's name Category 3 - Uncollaterahzed deposits (This includes any bank balance that 1s collateral1zed with secunties held by the pledgmg financial mstitut10n, or by its trust department or agent but not m the School D1stnct's name.) The School D1stnct's deposits are classified by nsl.. category at June 30, 2002, as follows Risk Category Bank Balance 1 $ 100,780 37 2 3.463.893.56 3 0 00 Total $ 3.564.673,93 Note 3 NON-MONETARY TRANSACTIONS The School D1stnct receives food commodities from the United States Department of Agnculture (USDA) for school breakfast and lunch programs These commodities are recorded at their Federally a~s1gned value See Note I - Inventories Note 4 RISK MANAGEMENT The School D1stnct 1s exposed to vanous nsks of loss related to torts, theft of. damage to, and destruction of assets, errors or omissions, Job related illness or mJunes to employees, acts of God and unemployment compensation. - 13 - CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 4: RISK MANAGEMENT The School District has obtamed comrncrc1al msurance for nsk ofloss associated with torts, assets, errors or omissions and Job related illness or mJune~ to employees The School D1stnct has neither significantly reduced coverage for these nsks nor incurred losses (settlements) which exceeded the School D1stnct's msurance coverage in any of the past three years The School District has elected to self-insure for all losses related to acts of God The School D1stnct has not experienced any losses related to this nsk m the past three years The School D1stnct is self-insured with regard to unemployment compensat10n claims The School D1stnct accounts for claims withm the same fund that the employee's salary and benefits were paid Claims are accounted for with expenditure and habihty being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated Changes m the unemployment compensat10n claims habihty dunng the last two fiscal years are as follows. 2001 2002 Begmnmg of Year L1ab1hty Claims and Changes m Estimates Claims Paid End of Year Lrnb1hty $ 0 00 $ 202 00 $ 202 00 $ 0 00 $ 0 00 $ 708 00 $ 708 00 $ 0 00 The School D1stnct has purchased surety bonds to provide additional msurance coverage as follows Position Covered Amount Supenntendent All Other Employees $ 50,000 00 $ 25,000 00 Note 5 GENERAL LONG-TERM DEBT GENERAL OBLIGATION DEBT OUTSTANDING General Obhgat10n Bonds currently outstandmg are as follows: Purpose Interest Rates Amount General Government - Senes 1978 General Government - Senes 1998 6.5% 3.70%-4 00% $ 235,000 00 830,000 00 $ 1.065.000.00 - 14 - CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30. 2002 Note 5 GENERAL LONG-TERM DEBT The changes m General Long-Tenn Debt dunng the fiscal year ended June 30, 2002. were as follows General Obligation Bond~ Balance July I, 200 I $2,040.000 00 Deductions Debt Retired 975,000 00 Balance June 30, 2002 $J ,065,000,00 At June 30, 2002, payments due by fiscal year which includes pnnc1pal and mterest for these items are as follows Fiscal Year Ended June 30 General Obligation Bonds 2003 Note 6 ON-BEHALF PAYMENTS $ LI 13,595.00 The School District has recogmzed revenues and expenditures m the amount of $126,225 71 for health insurance and retirement contnbut10ns paid on the School D1stnct's behalf by the follov.1ng State Agencies. Georgia Department of Educat10n Paid to the Georgia Department of Community Health For Health Insurance ofNon-Cerufied Personnel In the amount of $95. 117 55 Paid to the Teachers Retirement system of Georgia For Teachers Retirement System (TRS) l:omployer's Cost In the amount of$ l 1.894 16 Office of Treasury and Fiscal Services Paid to the Pubhc School Employees Reurement System For Pubhc School Employees Retirement (PSERS) Employer's Cost In the amount of$19,214 00 - 15 - CHARLTON COUNTY BOARD OF EDUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002 Note 7 CONTINGENT LIABILITIES Amounts rece1Ved or receivable principally from the Federal government are subject to audit and review by grantor agencies. Tots could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The School D1stnct believes that such disallowances, tf any, will be 1mmatenal to its overall financial position. The School D1stnct is a defendant in variou~ legal proceedings pertaining to matters incidental to the performance ofroutine School District operauons The ultimate d1spos1tion of these proceedings is not presently determinable, but 1s not believed to be material to the general-purpose financial statements Note 8 SUBSEQUENT EVENTS In the subsequent fiscal year. voters authonzed the School District to issue general obligation bonds in the amount of $3,000,000.00 The proceeds from these bonds will be used for capital outlay purposes Note 9 ACCUMULATED EMPLOYEES' LEAVE The School District's twelve month employees earn vacation leave at the rate ofone day per month with a maximum accumulation of ten days per year. Eleven month employees earn vacation leave at the rate ofone halfday per month with a maximum accumulation of five days per year. A maximum often days ofvacation leave can be carried forward to another year Upon retirement or termination ofemployment. unused accumulated vacallon leave will be paid to the employee at their current rate of pay See Note 1 - Compensated Absences Note lO RETIREMENT PLANS TEACHERS RETIREMENT SYSTEM OF GEORGIA (fRS) TRS PLAN DESCRIPTION Substantially all teachers, adm1mstrative and clencal persoilllel employed by local school d1stncts are covered by the Teachers Retirement System of Georgia (TRS), which 1s a cost-sharing mulllple employer defined benefit pension plan. TRS provides service retirement. d1sab11ity relirement and survivors benefits for 1ts members m accordance with State statute The reachers Rclirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtamed from the Georgia Department of Audits and Accounb. TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS are required by State statute to contnbutc 5% of their gross earnmgs to TRS The School District makes monthly employer contnbutions to TRS at rates adopted by the TRS Board of Trustees m accordance with State statute and as advised by their independent actuary The required employer contnbut1on rate is 9.24% and employer contnbut1ons for the current fiscal year and the preceding two fiscal years are as follow~ - 16 - CHARL fON COUNTY BOARD OF l:.DUCATION EXHIBIT "D" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMl:.NTS JUNE 30, 2002 Note 10 RF11REMENT PLANS Fiscal Year 2002 2001 2000 Percentage Contnbuted 100% 100% 100% Reqmred Contnbut,on $ 713,74795 $ 807,723.75 $ 759,797 74 - 17 - CHARLTON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 2002 ASSETS Cash and Cash Equivalents Accounts ReceNable lnventones Food Donated Commod1bes Purchased Food Total Assets SCHOOL FOOD SERVICES FUND LOTTERY PROGRAMS $ 209,988 63 $ 59,920 00 7,773 89 12,206 39 s 229,968 91 s_~_5_9_,9_20_00== LIABILITIES AND FUND EQUITY LIABILITIES Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Deferred Revenue Total Llab1hbes FUND EQUITY Fund Balances Reserved For lnventones Food Donated Commodrties Purchased Food Unreserved Undes,gnated Total Fund Equrty Total Uabllrt1es and Fund Equity See notes to the genera~purpose financial statements - 18 - $ 2,948 55 $ 12,882 00 33,018 00 47,038 00 $ 35 966 55 $ 59,920 00 $ 7,773 89 12,206 39 174,022 08 $ 000 $ 194,002 36 $ 0 00 $ 229,968 91 s ~ _..5_91_9.2..0...0.0== EXHIBIT"E" FEDERAL PROGRAMS OTHER PROGRAMS TOTALS JUNE 30, 2002 JUNE 30, 2001 $ 14,66092 $ 284,569 55 $ 272,228 20 43,440 28 $ 17,759 73 61,200 01 87,128 57 7,773 89 12,206 39 12,990 50 7,852 26 $ 58,101 20 $ 17,759 73 $ 365.749 84 $ ==-3_00_.1_9_0_5_,.,,,3 $ 17,759 73 $ 17,75973 $ 15,775 32 $ 13,096 00 28,926 55 32,02042 42,202 00 122,256 00 134,333 24 49556 2,803 20 2,803 20 167 27 $ 56,101 20 $ 17,759 73 $ 171,747 48 $ 182 791 81 $ 7,773 89 $ 12,990 50 12,206 39 7,852 26 $ 0 00 $ _ _ _ _0~00~ 174,022 08 176,564 96 $ 000 $ 0 00 $ 194 002 36 $ _ _1-'-'9"-7.,_.4:.::0.:..7..:.7=--2 $ 56,101 20 $ 17,759 73 $ 365,749 84 $ ===38=0_1._,99-=53= - 19 - CHARLTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 2002 REVENUES State Funds Federal Funds 01her Funds Total Revenues EXPENDITURES Current Instruction Support Services Pupil Services Improvement of lnstrucbonal Services Educational Media Services General Adm1mstratlon Student Transportation Services Other Support Services Food Services Operahon Total Expenditures Excess of Revenues over (under) Expendrtures OTHER FINANCING SOURCES Operahng Transfers In Excess of Revenues end 01her Financing Sources over (under) Expenditures FUND BALANCE JULY 1 Food Inventory - Net Change In Penod Donated Commodrt1es Purchased Food FUND BALANCE JUNE 30 SCHOOL FOOD SERVICES FUND LOTTERY PROGRAMS $ 50,402 00 $ 392,973 70 510,929 41 207,479 50 $ 768,810 91 $ 392 973 70 $ 277,196 29 70,945 65 49,062 48 $ 771,353 79 44958 $ 771 353 79 $ 397,654 00 $ -2,542 88 $ -4,680 30 $ -2,542 88 $ 197,407 72 -5,216 61 4,35413 4,680 30 000 0 00 s 194,002 36 s-~~--o_oo_ See notes to the genera~purpose financial statements - 20 - EXHIBIT "F" FEDERAL PROGRAMS OTHER PROGRAMS TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 $ $ 764,217 30 $ 764,217 30 $ 50,000 00 $ 65216 50,65216 $ 493,375 70 $ 1,275,146 71 208,131 66 1,976,654 07 $ 472,166 39 1,326,545 70 197 815 30 1,996,549 39 $ 564,215 99 52,585 47 $ 128,529 93 14,380 83 1,22018 3,284 90 $ 764,217 30 $ $ 000 $ $ 50,65216 50,652 16 $ 000 $ 841,412 28 $ 174,183 28 128,529 93 63,443 31 1,220 18 3,284 90 449 58 771,353 79 1,983,877 25 $ -7,223 18 $ 911,878 46 188,460 28 179,171 14 42,855 91 1,280 51 2,744 00 73390 754 208 86 2,081,333 06 -84,783 67 4,680 30 3210031 $ 0 00 $ 000 $ -2,542 88 $ -52,683 36 000 000 197,407 72 247,785 36 -5,216 61 4 35413 1,628 27 67745 $ 000 $ 000 $ 194,002 36 $ _ _;1=9~7,.;_40;;;7~7:.:2;. 21 - CHARLTON COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2002 ASSETS Cash and Cash EquNalents Accounts Receivable Total Assets UABILITIES AND FUND EQUITY LIABILITIES Contracts Payable Reta1nages Payable Total Llab1hltes FUN EOUITY Fund Balances Reserved For SPLOST ProJects Unreserved Undes1gnated Total Fund Equity Total L1ab1hlles and Fund Equity REGULAR BOND PROCEEDS s 71,267 67 $ 0 00 $ 71,267 67 $ -=~=.;.0.;;00.;.. $ 71,267 67 $ - - - - -0~ 00 $ 71 267 67 $ _ _ ____:Oc...00=-- $ 71,26767 $-~~=oaao.o.... See notes to the general-purpose finanaal statements - 22 - EXHIBIT "G" SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS JUNE 30, 2002 JUNE 30, 2001 $ 627,930 00 $ 699,197 67 $ 1,175,122 05 83146 88 $ 627,930 00 $ 699 197 67 $ 1,258,268 93 $ 78,44412 17 363 00 $ _ _~9~5~,80~7~12_ $ 627,930 00 $ 627,930 00 $ 710,549 01 000 71,267 67 451 912 80 $ 627,930 00 $ 699,19767 $ 1,162,46181 $ 627,930 00 $ 699,197 67 $ 1,258,268 93 - 23 - CHARLTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES )N FUND BALANCES CAPITAL PROJECTS FUND YEAR ENDED JUNE 30. 2002 REVENUES Taxes Other Funds Total Revenues EXPENDITURES Caprtal Outlay Professional and Techmcal Services Insurance Supplies Land and Land Improvements Building and Building Improvements Total Expenditures Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES) Opera!Jng Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1 FUND BALANCE JUNE 30 REGULAR BOND PROCEEDS $ 000 $ 6.702 73 $ 000 $ 6 702 73 $ 27142536 $ $ 27142536 $ $ -271 425 36 $ 000 000 6 702 73 $ -109 219 77 $ $ -109,219 77 $ $ -360,645 13 $ 45191280 -6,702 73 -6,702 73 000 000 $ 11.26767 s--~=_o_o_o_ See notes to the genera~purpose financial statements - 24 - EXHIBIT"H" SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 $ 83,146 88 $ 23 745 23 $ _ _.::,30::.,.,44-'-'-'-7-=96-=-- 36,33646 $ 23 745 23 $ 30,447 96 $ _ _1,..;1c::;9L-'483-=..:::.34'-- $ 338,28440 $ 338,284 40 53600 536 00 60,09710 60,09710 $ 17 005 00 288,430 36 $ 415,922 50 $ 687,347 86 $ $ -392 177 27 $ -656,899 90 $ 27,328 30 246,530 12 273 858 42 -154,375 08 $ 415,922 50 $ 415,922 50 $ -106 364 24 -222,286 74 360,353 48 -95,789 57 $ 309,558 26 $ 193,635 76 $ -~2~84~,56~3~9~1 s -82,619 01 $ -463,264 14 $ 130,188 83 710,549 01 1 162 461 81 1,032,272 98 $ 627,930 00 S 699,197 67 $ 1,162,461 81 - 25 - CHARLTON COUNTY BOARD Of EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30 2002 EXHIBIT "I" e&Slli C8sh and C8sh Equ,valents Accounts Recervable Total Assets PROPERTY TAXES FOR BONO DEBT SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS JUNE 30, 2002 JUNE 30, 2001 $ 78037 $ 78037 $ 17,706 72 5 852 83 $ 132 843 18 138 696 01 76 451 29 $ 663320 S 132,843 18 $ 139 476 38 s_-'94=1~59::.0::.1~ LIABILITIES AND FUND EQUITY LIABILmES Cash Overdraft FUNDEQUIJY Fund Balances Reserved For Debi Service s Unreserved Undes,gnated Total Fund Equity $ $ 6,633 20 000 $ 6633 20 $ 132 84318 $ 132,84318 $ s 000 000 $ 6,633 20 $ 000 6,633 20 $ 71 064 62 23,093 39 000 23 093 39 Tolal l.Jabllltles and Fund Equity s 663320 S 13284318 $ 139 476 38 s___94....,1_59_0..,1_ See notes to the general-purpose finanaal statements -26- CHARLTON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES DEBT SERVICE FUND YEAR ENDED JUNE 30 2002 EXHIBIT "J" PROPERTY TAXES FOR BOND DEBT SPECIAL PURPOSE LOCAL OPTION SALES TAX TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 REVENUES Taxes Other Funds Total Revenues $ 174 749 85 $ 1 970 71 $ 176,720 56 $ 773,585 70 $ B 62 773 594 32 $ 948 335 55 $ 1,979 33 950 314 BB $ 932,788 78 4 299 79 937 088 57 EXPENDITURES DebtSeMce Pnnclpal Interest Paying Agent Fees Total Expenditures Excess of Revenues over (under) Expendrtures s 225,000 00 $ 29 900 00 730 75 $ 255 630 75 $ s -78 910 19 $ 750 000 00 $ 62448 56 5060 00 975 000 00 s 92 348 56 5 790 75 875 000 00 13147000 1 181 85 81750856 $ 107313931 $ 1,007 651 85 -43,914 24 $ -122 824 43 $ -70 563 28 OTHER FINANCING SOURCES Operabng Transfers In 62,450 00 Excess of Revenues and Other Finanang Sources over (under) Expenditures $ -16,460 19 $ FUND BALANCE JULY 1 23,093 39 43 914 24 106 364 24 0 00 $ 000 -16 460 19 $ 23 093 39 -70 563 28 93,656 67 FUND BALANCE JUNE 30 $ 6.633 20 $ 000 $ 6 633 20 $ ___2_3._0..,93_3.,9=- See notes to the general-purpose financial statements - 27 - CHARLTON COUNTY BOARD OF EDUCATION SCHEDULE Of EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30 2002 SCHEDULE "1" FUNDING AGENCY PROGRAM/GRANT CFDA NUMBER Agrlcultlre, U S Department of Child Nutrttlon Cluster Pass-Through From Georgia Department of Educab1>1 Food end Nutrttlon Program FoodSeMces School - B l Program National School Luncll Program 10553 10 555 T01BI Child Nutrttlon Cluster Other Programs Paaa-lhrough From Allants-Funon County Zoo, lllCOrJ)()ra1ed Dlstance Leaming and Telemedlane Program Paaa-lhrough From Georgie Department of Education Food end Nutrttlon Program Food Dlatrlbutlon Program (1) 10 855 10 550 Total U S Depabnon1 of Agrlaiture Educa11on, U S Department of Spodel Educe11on Cluster Pass-Through From Georgm Departtnen1 of Educabon Individuals with Dlsebilties Educa11on A,;/. Part B - Speaal Educo1ion Flow Through Preschool 84 027 84 173 Total Speael Education Cluster Other Programs Pass-Through From Georgl8 Departtnen1 of Educe1ion Comprahenslve School Reform Demons1ratlon Pro,ec1 Elementary end Seconclary Educanon A,;/. T1tlo I Grant& ID Local Educational Agenaes Trlloll Eloenhowor Professional Developmen1 Title VI Claoa Size Redudlon Innovative Educe11on Program Slra18gles Vocetional Educa1lon - Basic Granta ID Slates High School Program Belle Gram Pass-Through From Okefenokee Regional Educabonel SeMalAgency Commun- Safe and Drug-FAOe Schools end 84 332 84 010 84 281 84 3-40 84298 84048 84198 Total U 5 Departmen1 of Educabon Interior, U S Department of Pass-Through From Charlton County Comm1581onerB Refuge Rovonuo Shanng Program OFA PASSTHROUGH ENTITY ID NUMBER FEDERAL REVENUE IN PERIOD EXPENDITURES IN PERIOD NIA s 11666002 NIA s 366,524 3-4 s s 485,184 36 (2) 745 608 74 (3) 745,606 74 NIA 6,732 46 S,732 46 NIA 25,745 05 s s 519 661 87 25 745 05 780,066.25 NIA s s 13-4,588 43 NIA 30 481 62 s s 165,070 05 13-4,588 43 30 481 62 165,070 05 NIA 51,055 86 51,055 86 NIA 394 498 82 384,498 82 NIA 5,62518 5,62518 NIA 73,410 00 73410 00 NIA 14,403 00 14,403 00 NIA 45,195 00 45,195 00 NIA 6,228 93 s s 75548484 6,226 93 755 484 84 NIA s 42 793 50 (4) TOia.i Federal Flnandal Aas.lstance NIA II Not Avarlable -28 - $ 1,317,94021 $ 1 535 571 09 CHARLTON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENOITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30 2002 SCHEDULE 1 Notes to the Schedule of Expendrtures of Federal Awards (1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary aas1stance tor donated commodities recetVed and/or consumed by the system dunng the current fiscal year (2) Expendttures for the School e.-1as1 Program - . not malntamod separa1ely and are included ., the 2002 Naoonal School Lunch Program (3) Expenditures for this program include Slate and/or Other Funds Expenditures are not maintained by fund source (4) Expenditures on ttus program were not mamtamed by fund source Major Programs are lden1l1iod by an asler1sk (") ., front of the CFDA number The School Dlslnd did not prov>de Federal Assistance lo any Subreop,ent The accompanymg - . i s ol e,q>endrtu""' of Federal awards UlCfudes the Federal grant activity of Iha Charlton County Board of EducaUon and 1a presented on the modified accrual b8SIS of acax.mbng which Is the basis of accounting used In the presentation of the general-purpose flnanael statements See notes lo the generel-pulJlOS8 flnanaal statements -29 - CHARLTON COUNTY BOARD Of EDUCATION SCHEDULE OF STATE REVENUE YEAR ENPEP JUNE 30 2002 SCHEDULE? AGENCY/FUNDING GRANTS Comn>.nty Allan Georgm Department ol loc:8I As&lstanc:e Grant Educabon, Georg.a Deparuneut ol Quality Basic Educat>on Direct ln!ltructional Cost Kindergarten Program Kndetgarten Program - Earty ntervenbon Program Pnrnary Grades (1-3) Program Pnmery Grades - Earty-,ion (1-3) Program Upper Elornen1ary Grades (4-5) Program lJppet" Elementary Grades - Early lntervenbon (4-5) Program Moddle Grades (6-,9) Program H,gh SChOol General EducatJon (9-12) Program vocaoonat Labora1ory (9-12) Program Stud- - D