GA A300 
.RI 
E2<o 
c,-, 
\qq 4-95 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA, GEORGIA 30334 
 
 AUDIT REPORT CAMDEN COUNTY BOARD OF EDUCATION 
KINGSLAND, GEORGIA YEAR ENDED JUNE 30, 1995 
 
 CAMDEN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
EXHIBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
4 
 
C 
 
STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
5 
 
D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
7 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
E 
 
COMBINING BALANCE SHEET 
 
20 
 
F 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
22 
 
CAPITAL PROJECTS FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
24 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
26 
 
SCHEDULES 
 
1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
28 
 
2 CASH AND CASH EQUIVALENTS 
 
30 
 
3 ACCOUNTS RECENABLE 
 
31 
 
4 DEBT SERVICE REQUIREMENTS TO MATURITY 
 
32 
 
SCHEDULE OF REVENUE 
 
5 
 
STATE 
 
33 
 
6 
 
LOCAL AND OTHER 
 
34 
 
 CAMDEN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
7 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
8 
 
LOTTERY PROGRAMS 
 
36 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
9 
 
OVERALL 
 
39 
 
1 O 
 
BY PROGRAM 
 
40 
 
11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
 
42 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
SECTION III 
INTERNAL CONTROL 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
 CAMDEN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Camden County Board ofEducation 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through D) of the Camden County Board of Education, as of and for the year ended June 30, 1995, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted 
auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant 
estimates made by management, as well as evaluating the overall financial statement presentation. We believe 
that our audit provides a reasonable basis for our opinion. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
95ARL-13* 
 
 * The general purpose financial statements of the Board did not contain a General Fixed Assets 
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles. 
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1995, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1995. Also funds received, subsequent to June 30, 1995, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were improperly recorded in the year ended June 30, 1995. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects ofsuch adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Camden County Board of Education as of June 30, 1995, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 19, 1996, on our consideration of the Board's internal control structure and a report dated April 19, 1996, on its compliance with laws and regulations. 
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Camden County Board ofEducation taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Camden County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
95ARL-13* 
 
 A copy ofthis report has been filed as a pennanent record in the office ofthe State Auditor and made available 
to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
~ 
Claude L. Vickers State Auditor 
CLV:dt 95ARL-13* 
 
 CAMDEN COUNTY BOARD OF EDUCATION - 1- 
 
 CAMDEN COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1995 
 
Cash and Cash Equivalents 
Accounts Receivable 
Inventories 
Food 
Donated Commodities Purchased Food 
Amount Available in Debt Service Fund 
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements 
Total Assets 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 902,281.41 $ 1,133,266.59 
 
$ 360,043.60 
 
252,549.74 
 
639,263.n 
 
37,854.41 33,sn.ao 
 
$ 
 
s s 360,043.60 
 
1,226,663.36 
 
1,m,530.36 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Deferred Revenue Capital Lease Agreements General Obligation Bonds Payable 
Tolal Liabilities 
FUND EQUITY 
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For Capital Outlay Projects 
Unreserved Deficit Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
$ 271,nS.37 
 
699,384.09 $ 531,511.15 $ 
 
2,663.78 
 
167,966.98 
 
1,163.24 
 
98,165.27 
 
72,879.35 
 
359,039.00 
 
$ 972,325.70 $ 797,643.40 $ 434,582.13 
 
$ 
 
85,169.39 
 
$ 
 
19,854.89 
 
5,401.72 
 
$ 
 
90,571.11 $ 
 
-702,853.21 0.00 
 
$_.....;;;.;-.6;::1.p2;;,;2..;8; 2.10 $ 
 
37,854.41 33,sn.ao 
$ 
91,687.10 $ 
 
1,337,948.23 1,337,948.23 
 
337,332.86 429,019.96 $ 
 
0.00 1,337,948.23 
 
$ 360,043.60 s 1,226,663.36 s 1,n2,530.36 
 
The notes to the general purpose financial statements are an integral part of this statement.  2  
 
 EXHIBIT"A" 
 
DEBT SERVICE 
FUND 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS 
~morandum On~} JUNE 301 1995 JUNE 301 1994 
 
$ 
 
76,030.64 
 
$ 2,111,578.64 $ 3,605,248.26 
 
2,281.57 
 
1,254,138.68 
 
3,297,222.56 
 
37,854.41 33,9n.ao 
 
36,643.35 20,336.89 
 
$ 
 
78,312.21 
 
78,312.21 
 
65,605.59 
 
101,687.79 5,576,268.22 
 
101,687.79 5,576,268.22 
 
169,394.41 6,192,887.71 
 
$ 
 
781312.21 $ 
 
5,756,268.22 $ 9,193,817.75 $ 131387,338.n 
 
$ 271,nB.37 
 
1,233,559.02 $ 
 
824,780.92 
 
167,966.98 
 
166,702.63 
 
99,328.51 
 
19,923.98 
 
n,879.35 
 
1,836,504.67 
 
359,039.00 
 
959,673.11 
 
146,989.11 
 
$ 
 
5,576,268.22 
 
5,576,268.22 
 
6,192,887.71 
 
180,000.00 
 
180,000.00 
 
235,000.00 
 
$ 
 
5,756,268.22 $ 7,960,819.45 $ 10,382,462.13 
 
$ 
 
78,312.21 
 
$ 
 
78,312.21 
 
0.00 
 
$ 
 
78,312.21 
 
$ 
 
781312.21 $ 
 
$ 
 
85,169.39 
 
19,854.89 
 
78,312.21 $ 
 
5,401.72 
 
65,605.59 9,491.23 
 
37,854.41 33,9n.ao 1,337,948.23 
$ 1,598,518.65 $ 
-702,853.21 337,332.86 
$ 1,232,998.30 $ 
 
36,643.35 20,336.89 2,242,122.17 
2,374,199.23 
-366,453.67 997,131.08 
3,004,876.64 
 
5,756,268.22 $ 9,1931817.75 $ 131387,338.n 
 
 3  
 
 CAMDEN COUNTY BOARD OF EDUCATION 
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES )'.EAR ENDED JUNE 30 1995 
 
EXHIBIT"B" 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
CAPITAL PROJECTS 
FUND 
 
DEBT 
SERVICE 
FUND 
 
TOTALS 
(Memorandum on~ 
YEAR ENDED 
JUNE 30, 1995 JUNE 30, 1994 
 
REVENUES 
StateFund& Federal Funds Local and Other Funds 
Tatal R811e11ues 
 
$ 21,846,782.94 $ 1,888,905.68 $ 256,900.00 
 
1,135,021.38 2,120,044.25 1,999,231.68 
 
7,747,511.85 
 
915,548.04 
 
485.28 $ 
 
$ 30,729,316.17 $ 4,924,497.97 $ 2,256,616.96 $ 
 
$ 23,992,588.62 $ 21,948,506.65 
 
5,254,297.31 12,664,058.23 
 
81,471.22 
 
8,745,016.39 
 
7,714,889.35 
 
81,471.22 $ 37,991,902.32 $ 42,327,454.23 
 
EXPENDITURES 
CUrrent ll'llllruction Support Services Pupil Services lmpl'Oll9ITlellt d Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation d Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operation Other Operations d Non-Instructional Services 
capital Outlay Debt Service 
Principal Interest Paying Agent Fees 
Total Expenditures 
Excess d Revenues O\lef' (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
 
$ 18,717,518.11 $ 1,838,808.74 
 
1,290,300.04 682,275.58 788,003.68 499,056.02 
2,275,137.41 174,455.06 
2,609,864.07 1,801,084.25 
157,339.02 24,543.42 5,026.62 
296,451.43 173,393.15 
56,318.90 
 
188,058.40 50,106.41 
134,411.51 71,821.92 30,669.53 180.00 58,818.98 42,196.12 
137.10 2,496,085.61 
5,763.00 $ 4,371,020.04 
 
35,309.39 84,698.89 
 
281,800.24 42,882.19 
 
299,509.86 $ 126,823.34 
 
$ 29,670,775.04 $ 5,241,739.75 $ 4,797,353.24 $ $ 1,058,541.13 $ -317,241.78 $ -2,540,736.28 $ 
 
$ 20,556,326.85 $ 18,160,451.56 
 
1,478,358.44 732,381.99 922,415.19 570,877.94 
2,305,806.94 174,635.06 
2,668,683.05 1,843,280.37 
157,339.02 24,680.52 
2,501,112.23 296,451.43 173,393.15 
4,433,101.94 
 
1,127,972.23 527,448.51 712,189.82 521,786.44 
1,881,004.15 294,390.78 
2,294,888.34 2,039,911.79 
128,746.10 10,650.46 
1,874,629.27 231,729.21 150,725.65 
17,510,295.46 
 
55,000.00 13,395.00 
369.60 
 
671,619.49 267,799.42 
369.60 
 
71,228.83 22,020.13 
519.50 
 
68,764.60 $ 39,778,632.63 $ 47,560,588.23 
 
12,706.62 $ -1,786,730.31 $ -5,233,134.00 
 
capital Leases Operating Transfers In Operating Transfers Out 
 
$ $ -2,071,984.24 
 
68,968.23 $ 2,003,016.01 
 
Total Other Financing Sources (Uses) 
 
$ -2,071,984.24 $ 68,968.23 $ 2,003,016.01 
 
Excess d Revenues and Other Financing Sources 011er (under) Expenditures and Other Financing Uses $ -1,013,443.11 $ -248,273.55 $ -537,720.27 $ 
 
$ 6,192,792.96 
 
$ 2,071,984.24 
 
1,391,426.61 
 
-2,071,984.24 -1,391,426.61 
 
$ 
 
0.00 $ 6,192,792.96 
 
12,706.62 $ -1,786,730.31 $ 
 
959,658.96 
 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
401,161.01 
 
662,441.54 1,875,668.50 
1,211.06 13 640.91 
 
65,605.59 
 
3,004,876.64 
 
2,047,971.93 
 
1,211.06 13 640.91 
 
-6,697.80 3943.55 
 
FUNQ BAbt,NC!i; J!,.!NE ~ 
 
$ -612,282.10 $ 429,019.96 $ 1,337,948.23 $ 78,312.21 $ 1,232,998.30 $ 3,004,876.64 
 
ihe notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 CAMDEN COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1995 
 
EXHIBtTc 
 
REVENUES 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Services Operation Other Operations of Non-Instructional Services 
Capital Outlay Debt Service 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Other Sources Other Uses 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1, 1994 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS) 
 
$ 20,699,281.00 $ 21,846,782.94 
 
650,000.00 
 
1, 135,021.38 
 
7,037,280.00 
 
7,747,511.85 
 
$ 28,386,561.00 $ 30,729,316.17 
 
$ 18,005,712.00 $ 18,717,518.11 
 
1,322,233.00 672,126.00 892,495.00 480,152.77 
2,182,267.80 199,963.79 
2,250,698.00 1,914,750.00 
123,913.00 8,000.00 
196,696.00 636,536.42 
 
1,290,300.04 682,275.58 788,003.68 499,056.02 
2,275,137.41 174,455.06 
2,609,864.07 1,801,084.25 
157,339.02 24,543.42 5,026.62 
296,451.43 173,393.15 
56,318.90 120,008.28 
 
$ 28,885,543.78 $ 29,670,775.04 
 
$ -498,982.78 $ 1,058,541.13 
 
$ 210,000.00 $ -2,071,984.24 
$ 210,000.00 $ -2,071,984.24 
 
$ -288,982.78 $ -1,013,443.11 
 
299,886.21 
 
401,161.01 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS) 
 
$ 508,948.00 $ 1,888,905.68 
 
1,720,370.00 2,120,044.25 
 
869,000.00 
 
915,548.04 
 
$ 3,098,318.00 $ 4,924,497.97 
 
$ 956,517.74 $ 1,838,808.74 
 
53,855.00 80,435.90 43,648.00 69,079.00 
12,500.00 19,455.00 
3,980.00 
1,826,835.00 2,576.54 1,000.00 
 
188,058.40 50,106.41 
134,411.51 71,821.92 30,669.53 180.00 58,818.98 42,196.12 
137.10 2,496,085.61 
5,763.00 324,682.43 
 
$ 3,069,882.18 $ 5,241,739.75 
 
$ 
 
28,435.82 $ -317,241.78 
 
$ 
 
68,968.23 
 
$ 
 
68,968.23 
 
$ 28,435.82 $ -248,273.55 
 
608,537.76 
 
605,461.30 
 
FUND BALANCE JUNE 30, 1995 
 
$ 
 
10,903.43 $ -612,282.10 
 
$ 636,973.58 $ 357,187.75 
 
The notes to the general purpose financial statements are an integral part of this statement. -5- 
 
  CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO TIIB GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Camden County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception ofthe departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. 
The more significant of the Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Camden County Board of Education. 
Based upon the application ofthe above criteria, the Camden County Board of Education is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Camden County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
 
- 7- 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting prindples, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include: 
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund~ however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material capital lease obligations. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. 
- 8- 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
Governmental funds are accounted for using the modified accrual basis of accounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1995, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1994 and ending in early June 1995. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1994 and ending in August 1995. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As ofJune 30, 1995, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1995, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1995. Also, the State's portion of the compensation paid in July and August 1995 was received and recorded as revenue in the fiscal year subsequent to June 30, 1995. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1994, were recorded in the year ended June 30, 1995. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
BUDGET 
The Camden County Board ofEducation's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is 
 
- 9- 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
prepared by fund, function and object. The legal level of budget control was established by the Board at the aggregate level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budgetis then submitted, in accordance with provision of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end. 
 
The Statement ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual presents actual and budgeted data for the General Fund and Special Revenue Fund. To facilitate comparison with the budget, the following adjustments have been made to actual revenues, expenditures and fund balance as reflected on Exhibit "B" ofthis report: 
 
Excess ofRevenues and Other Sources of Financial Resources over (under) Expenditures and Other Financing Uses 
Fund Balance July 1, 1994 
Adjustments: Inventories July 1, 1994 Food Donated Commodities Purchased Foods 
Fund Balance June 30, 1995 (Budget Basis) 
 
Special Revenue 
Fund 
$ -248,273.55 662,441.54 
-36,643.35 -20,336.89 $ 357.187.75 
 
CASH AND CASH EQUIVALENTS 
 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
 
- 10 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXI-IlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
RECEIVABLES 
 
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
 
PROPERTY TAXES 
 
The Camden County Board ofCommissioners fixed the property tax levy for the 1994 tax year (calendar year) on October 4, 1994 (levy date). Taxes were due on December 20, 1994. The lien date for property taxes was January 1, 1994. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1995 since their collection meets the criteria of GASB codification section P70.103. The Camden County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% oftaxes collected as a fee for tax collection, and remits the balance oftaxes collected to the Board. 
 
Tax millage rates levied for the 1994 tax year (calendar year) for the Camden County Board ofEducation were as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations School Bonds 
 
14.00 mills ~ mills 
 
14 15 mills 
 
INVENTORIES 
 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
 
- 11 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
GENERAL OBLIGATION BONDS 
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group. 
INTERFUND TRANSACTIONS 
The Board has the following types of interfund transactions: 
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
MEMORANDUM ONLY -TOTAL COLUMNS 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 
Note 2: DEPOSITS 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
Acceptable security for deposits consists of any one of or any combination of the following: 
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
- 12 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 2: DEPOSITS 
 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or of the State of Georgia, 
 
(4) Bonds, bills, notes, certificates of indebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia, 
 
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Banlc, the Federal Intermediate Credit Banlc, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
 
CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $3,329,470.39. The amounts of the total bank balances are classified into three categories of credit risk: 
 
Category 1 - Cash that is i~sured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1995, as follows: 
Risk Category 1 2 3 Total 
 
Banlc Balance 
$ 200,000.00 531,850.75 
2,597,619.64 
$ 3,329,470.39 
 
- 13 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 3: NON-MONETARY TRANSACTIONS 
 
The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note 4: RISK MANAGEMENT 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees; natural disaster; and unemployment compensation. 
 
The Board has obtained commercial insurance for risk ofloss associated with torts and assets. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any of the past three years. 
 
The Board has elected to self-insure for all losses related to errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. In addition, the Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to these risks in the past three years. 
 
The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. 
 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
Beginning of Year Liability 
 
Claims and Changes in Estimates 
 
Claims Paid 
 
EndofYear Liability 
 
1994 
 
$ 
 
0.00 $ 10,055.06 $ 10,055.06 $ 
 
0.00 
 
1995 
 
$ 
 
0.00 $ 
 
555.00 $ 
 
555.00 $ 
 
0.00 
 
The Board participates in the Georgia Education and Government Workers' Compensation Trust, a public entity risk pool organized on December 1, 1991 to develop, implement, and administer a program or workers' compensation self-insurance for its member organizations. The Board pays an annual premium for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with the Continental Insurance Company to provide coverage for potential losses sustained by the Fund in excess of $250,000.00 loss per occurrence, up to $1,000,000.00. 
 
- 14 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS 
 
JUNE 30, 1995 
 
Note 5: GENERAL LONG-TERM DEBT 
 
CAPITAL LEASES The Camden County Board ofEducation entered into an agreement on June 1, 1994, with the Georgia School Boards Association (GSBA), Incorporated for the construction and subsequent lease of various school facilities. Under the tenns ofthe lease agreement, the Board will make semi-annual payments through January 15, 2003. The lease includes an annual renewal clause. 
 
The Camden County Board of Education has also entered into various lease agreements as lessee for equipment. 
 
These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded 
 
at the present value of the future minimum lease payments as of the date of their inception 
 
 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1995, were as follows: 
 
CaQital Leases 
 
GSBA 
 
Other 
 
Genera] Obligation 
Bonds 
 
Tota] 
 
Balance July 1, 1994 
 
$ 4,035,000.00 $2,157,887.71 $ 235,000.00 $6,427,887.71 
 
Deductions 
 
0.00 616,619.49 
 
55,000.00 671,619.49 
 
Balance June 30, 1995 
 
$ 4,Q35.00Q QQ $ I.5~1.268.22 $ 180 000,00 $ 5,756,268.22 
 
At June 30, 1995, payments due, by fiscal year which includes principal and interest for these items are as 
 
follows: 
 
 
 
Fiscal Year Ended June 30 
1996 1997 1998 1999 2000 2001 and thereafter 
Total Principal and Interest 
Deduct: llllputed Interest 
Net Present Value ofFuture Minimum Lease Payments 
 
CaQital Leases 
 
GSBA 
 
Other 
 
$ 620,235.00 622,175.00 622,375.00 621,225.00 618,195.00 
1,855,715.00 
 
$ 432,738.10 600,401.48 562,888.13 174,233.79 
 
$ 4,959,920.00 $ 1,770,261.50 
 
924,920.00 
 
228,993.28 
 
$ 4 035 00000 $ 1 541268 22 
 
General Obligation 
Bonds $ 65,260.00 
67,125.00 68,705.00 
$ 20109000 
 
Total Debt 
$ 1,118,233.10 1,289,701.48 1,253,968.13 795,458.79 618,195.00 1,855,715.00 
$ 6 931271 50 
 
- 15 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 6: SIGNIFICANT COMMITMENTS 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1995: 
 
Project 
 
Unearned Executed Contracts 
 
90C-07-718 
 
$ 79,745.08 
 
The amounts described in this note are not reflected in the general purpose financial statements. 
 
Note 7: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
 
Note 8: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). 
 
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless ofage, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
 
- 16 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIDBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 8: RETIREMENT PLANS 
 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
 
The Board's payroll for employees covered by TRS for the year ended June 30, 1995, was $19,610,335.73; total payroll was $23,040,336.28. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1995 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. 
 
Total contributions made during fiscal year 1995 amounted to $3,296,500.07, of which $2,315,984.11 was made by the Board and $980,515.96 was made by employees. These contributions represented 11.81% (Board) and 5% (employees) of covered payroll. 
 
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows: 
 
Total pension benefit obligation 
 
$15,313,743,000.00 
 
Net assets available for benefits, at cost 
 
14,254,785,000.00 
 
Unfunded pension benefit obligation 
 
$ 1,058 958 000 00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
- 17 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXIIlBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 8: RETIREMENT PLANS 
Total contributions from all employers to TRS for fiscal year ended June 30, 1995 were $565,117,811.00. The Board's contribution for the year ended June 30, 1995 of $2,315,984.11 was actuarially determined and represented .4098% oftotal contributions made by all participating employers. 
Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. 
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. 
PSERS provides in accordance with State statute service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment ofage 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service: Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
There were 238 employees covered under PSERS for the year ended June 30, 1995. 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1995 amounted to $7,900.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1995, was $9,162,000.00. 
 
- 18 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1995 
 
Note 9: SURETY BONDS 
The School Superintendent, Mr. David Rainer, is bonded in the amount of $20,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 18219699, on which premium was paid through January 1, 1996. 
 
- 19 - 
 
 CAM!;2EN QQ!.!ND'. li!QABQ QF EQ!.!~TIQN COMBININ!;i li6LAN!:;E 1:!EEI 
PE!:;IAL BE:llEN!.!E E!.!Nl:2 
J!.!NE 30 1995 
 
AEI 
Cash and Cash Equivalents 
Accounts Receivable 
Inventories 
Food Donated Commodities 
Purchased Food 
 
ELEMENTARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL SEVERELY HANDICAPPED EMOTIONALLY 
PROGRAM DISTURBED 
 
LOTTERY PROGRAMS 
 
DRUG-FREE SCHOOLS AND COMMUNITIES 
ACT 
 
CHAPTER 1 EDUCATION OF 
DEPRIVED CHILDREN 
 
$ 435,819.73 $ 
 
1,042.04 
 
$ 500,884.10 
 
$ 
 
8,877.51 
 
13,363.06 
 
$ 55,747.40 
 
79,332.16 $ 
 
6,347.12 
 
77,000.00 
 
37,854.41 33,977.80 
 
TotalAslsets 
 
$ 521,015.00 $ 
 
1,042.04 $ 55,747.40 $ 580,216.26 $ 
 
6,347.12 $ 
 
85,877.51 
 
L,IABII.ITIE ANQ FUND l;QUITY 
 
UABIUTIES 
 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue 
 
$ 11,303.69 $ 100,546.24 
 
Total Liabilities 
 
$ 111,849.93 $ 
 
FUNQ EQUITY 
 
Fund Balances 
 
Reserved 
 
For Continuation cA Federal Programs 
 
For Inventories 
 
Food 
 
Donated Commodities 
 
$ 
 
Purchased Food 
 
37,854.41 33,977.80 
 
Unreserved Undesignated 
 
$ 71,832.21 337,332.86 $ 
 
Total Fund Equity 
 
$ 409,165.07 $ 
 
$ 873.80 
168.24 
 
44,200.98 3,693.86 $ 7,852.56 
 
$ 491,512.91 
88,703.35 
 
1,042.04 $ 55,747.40 $ 580,216.26 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
5,121.11 513.44 $ 384.00 328.57 
 
17,927.23 59,184.18 
8,766.10 
 
6,347.12 $ 
 
85,877.51 
 
0.00 $ 0.00 $ 
 
0.00 0.00 
 
Total Liabilities and Fund Equity $ 521,015.00 $ 
 
1,042.04 $ 55,747.40 $ 580,216.26 $ 
 
6,347.12 $ 
 
85,877.51 
 
See notes to the general purpose financial statements. 
 
- 20- 
 
 EXHIBIT"E" 
 
AND SECONDARY EDUCATION ACT TITLE II 
EISENHOWER CHAPTER2 MATHEMATICS BLOCK GRANT AND SCIENCE FLOW THROUGH EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
TITLE VI, B 
 
JOB TRAINING 
 
FLOW 
 
PRESCHOOL PARTNERSHIP 
 
THROUGH 
 
PROGRAM 
 
ACT 
 
TOTALS JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
199.01 
 
$ 
 
5,082.48$ 
 
603.74 $ 
 
0.00 $ 952,508.61 $ 986,121.37 
 
$ 
 
20,760.00 
 
252,549.74 
 
1n,004.18 
 
37,854.41 33,sn.ao 
 
36,643.35 20,336.89 
 
$ 
 
199.01 $ 
 
20,760.00 $ 
 
5,082.48 $ 
 
603.74 $ 
 
0.00 $ 1,276,890.56 $ 1,220,105.79 
 
$ 
 
905.11 
 
$ 
 
5,082.48 $ 
 
603.74 
 
$ 
 
199.01 
 
$ 
 
199.01 $ 
 
905.11 $ 
 
5,082.48 $ 
 
603.74 
 
$ 
 
50,227.20 $ 
 
57,219.23 
 
531,511.15 
 
166,834.94 
 
167,966.98 
 
166,702.63 
 
98,165.27 
 
19,918.34 
 
146,989.11 
 
$ 847,870.60 $ 557,664.25 
 
$ 
 
19,854.89 
 
$ 19,854.89 
 
37,854.41 $ 33,9n.80 
 
36,643.35 20,336.89 
 
$ 
 
19,854.89 
 
$ 
 
91,687.10 $ 
 
56,980.24 
 
$ 
 
0.00 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
337,332.86 
 
605,461.30 
 
$ 
 
0.00 $ 
 
19,854.89 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 429,019.96 $ 662,441.54 
 
$ 
 
199.01 $ 
 
20,760.00 $ 
 
5,082.48 $ 
 
603.74 $ 
 
0.00 $ 1,276,890.56 $ 1,220,105.79 
 
 21  
 
 QAMQl;N QQ!.!t:fil'.: BQABl:2 QE Etl!.!QAII~ 
COME!l!::1I!:!IQ IAIJ;ME!::II QE BE~!::l!.!E EXPE!::11::!II!.!BE A!::11:2 Q:!~E I!::I E!.!!::11:2 E!ALA!::IQE 
eEQI~ BEVE!::1!.!E E!.!!::IQ 
XEAB E!::1001:2 J!.!!::IE 30 1995 
 
BM!::l!.!E 
State Funds Federal Funds Local and Other Funds 
Total Revenues 
EXPE!::IQII!.!RI; 
current 
Instruction Support Services 
Pupil Services Improvement rJ Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation rJ Plant student Transportation Services Central Support Services Other Support Services Food Services Operation capital outlay Debt &!!vice Principal Interest 
Total Expenditures 
Excess rJ Revenues over (under) Expenditures 
OTH~R FINANCING SOURCES 
capital Leases Operating Transfers In 
Total other Financing Sources 
Excess rJ Revenues and other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
ELEMENTARY 
 
SCHOOL FOOD 
SERVICES FUND 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
SEVERELY EMOTIONALLY 
DISTURBED 
 
LOTTERY PROGRAMS 
 
DRUG-FREE SCHOOLS AND COMMUNmES 
ACT 
 
CHAPTER1 EDUCATION OF 
DEPRIVED CHILDREN 
 
$ 143,424.00 $ 1,166,820.11 915,530.49 
$ 2,225,TT4.60 $ 
 
86,679.76 $ 
 
125,500.00 $ 1,533,301.92 $ 
17.55 
 
86,679.76 $ 125,517.55 $ 1,533,301.92 $ 
 
29,286.55 $ 29,286.55 $ 
 
531,533.90 531,533.90 
 
$ 
$ 2,493,903.04 $ 2,493,903.04 $ $ -268,128.44 $ 
 
83,665.44 $ 64,584.27 $ 1,082,647.44 $ 
 
3,014.32 
 
13,375.42 201.80 
27,909.69 
 
40,234.69 6,070.96 
91,887.62 9,115.84 2,545.90 
 
8,904.23 10,944.00 
 
36,536.43 
 
137.10 2,182.57 5,763.00 
 
281,800.24 42,882.19 
 
86679.76 $ 125 919.41 $ 1,601,803.98 $ 
 
0.00 $ 
 
-401.86 $ -68 502.06 $ 
 
12,370.94 $ 4,722.85 
12,192.76 
29,286.55 $ 0.00 $ 
 
443,191.30 4,717.02 231.04 2,015.98 
48,843.10 
13,378.32 19,157.14 
531,533.90 0.00 
 
$ -268, 128.44 $ 662,441.54 
1,211.06 13 640.91 
 
$ 
 
401.86 $ 68,502.06 
 
$ 
 
401.86 $ 68502.06 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
0.00 $ 0.00 
 
0.00 0.00 
 
FUND BALANC~ JUNE 30 
 
$ 409165.07 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
-22- 
 
 EXHIBIT ''F'' 
 
AND SECONDARY EDUCATION ACT TITLE 11- 
EISENHOWER CHAPTER2 MATHEMATICS BLOCK GRANT - AND SCIENCE FLON THROUGH EDUCATION 
 
INDIVIDUALS WITH 
 
DISABILmES EDUCATION ACT 
 
TITLEVI B 
 
FLON 
 
PRESCHOOL 
 
THROUGH 
 
PROGRAM 
 
JOB TRAINING PARTNERSHIP 
ACT 
 
TOTALS YEAR ENDED JUNE 30. 1995 JUNE 30, 1994 
 
$ 1,888,905.68 $ 539,617.61 
 
$ 
 
40,604.99 $ 
 
32,868.70 $ 234,794.00 $ 50,019.00 $ 34,117.00 2,120,044.25 2,046,001.11 
 
915548.04 
 
843444.97 
 
$ 
 
40,604.99 $ 
 
32,868.70 $ 234,794.00 $ 50,019.00 $ 34117.00 $ 4 924 497.97 $ 3,429,063.69 
 
$ 85,400.83 $ 40,421.TT $ 26,526.75 $ 1,838,808.74 $ 1,688,258.34 
 
$ 
 
12,108.70 
 
104,004.20 
 
870.64 
 
37,291.12 
 
$ 
 
40,507.91 
 
97.08 
 
34.47 
 
266.14 
 
7,896.02 
 
8,081.80 718.00 582.43 
215.00 
 
2,522.25 
690.10 213.94 180.00 
3,983.96 
 
188,058.40 50,106.41 
134,411.51 71,821.92 30,669.53 
180.00 58,818.98 42,196.12 
137.10 2,496,085.61 
5,763.00 
 
76,983.70 42,906.32 74,963.81 78,037.80 34,995.99 
630.00 75,119.92 29,684.53 
164.21 10,650.46 1,874,629.27 
 
281,800.24 42 882.19 
 
$ 
 
40604.99 $ 
 
13 013.81 $ 234,858.31 $ 50,019.00 $ 34117.00 $ 5,241,739.75 $ 3,987,024.35 
 
$ 
 
0.00 $ 
 
19 854.89 $ 
 
-64.31 $ 
 
0.00 $ 
 
0.00 $ -317 241.78 $ -557 960.66 
 
$ 
 
64.31 
 
$ 
 
64.31 
 
$ 701,449.00 
 
$ 
 
68,968.23 
 
21.74 
 
$ 
 
68 968.23 $ 701 470.74 
 
$ 
 
0.00 $ 
 
19,854.89 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ -248,273.55 $ 143,510.08 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
662,441.54 
 
521,685.71 
 
1,211.06 13 640.91 
 
-6,697.80 3 943.55 
 
$ 
 
0.00 $ 
 
19 854.89 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 429 019.96 $ 662 441.54 
 
-23- 
 
 CAMDEN COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1995 
 
ASSETS Cash and Cash Equivalents Accounts Receivable 
Total Assets 
LIABILITIES AND FUND EQUITY LIABILITIES 
Cash Overdraft Accounts Payable Contracts Payable Retainages Payable 
Total Liabilities FUND EQUITY 
Fund Balances Reserved For Capital Outlay Projects Unreserved Deficit Undesignated Total Fund Equity 
Total Liabilities and Fund Equity 
 
REGULAR 
 
COMMUNITY IMPACT 
ASSISTANCE PROJECT 90C-07-718 
 
$ 
 
0.00 $ 948,696.81 
 
639,263.77 
 
$ _,____o._o...,o $ 1,sa1,9so.sa 
 
$ 
 
72,879.35 
 
359,039.00 
 
$ 431,918.35 
 
$ 1,156,042.23 
 
$ - - - -0.0-0 
 
0.00 
 
$ - - - -0.0-0 $ 1,156,042.23 
 
$-==========o_.o=o $ 1,sa1,9so.sa 
 
See notes to the general purpose financial statements. 
 
- 24 - 
 
 EXHIBIT"G" 
 
GEORGIA STATE FINANCING 
 
AND INVESTMENT COMMISSION 
 
PROJECT 
 
PROJECT 
 
93/92S-620-014 
 
94-620-010 
 
LOTTERY 
 
PROJECT 
 
TOTALS 
 
96/95S-620-007  JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
0.00 $ 
 
2,663.78 $ 
 
181,906.00 $ 1,133,266.59 $ 1,783,443.14 
 
639,263.77 
 
2,997,046.96 
 
$ 
 
0.00 $ 
 
2,663.78 $ 181,906.00 $ 1,772,530.36 $ 4,780,490.10 
 
$ 
 
2,663.78 
 
$ 
 
2,663.78 
 
$ 
 
80,879.49 
 
$ 
 
2,663.78 
 
27,764.33 
 
72,879.35 
 
1,836,504.67 
 
359,039.00 
 
959,673.11 
 
$ 434,582.13 $ 2,904,821.60 
 
$ 
 
181,906.00 $ 1,337,948.23 $ 2,242,122.17 
 
$ 
 
0.00 $ _ _ _ _0.;..;'..;;..00;;_ _ _ __.;;.o.=o.;..o 
 
-366,453.67 
 
o.oo 
 
o.oo 
 
$ 
 
0.00 $ 
 
0.00 $ 181,906.00 $ 1,337,948.23 $ 1,875,668.50 
 
$ 
 
0.00 $ 
 
2,663.78 $ 181,906.00 $ 1,772,530.36 $ 4,780,490.10 
 
-25- 
 
 CAMDEN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1995 
 
REVENUES 
State Funds Federal Funds Local and other Funds 
Total Revenues 
EXPENDITURES 
Current Support Services Business Administration Professional and Technical Services 
Capital Outlay Land and Land Improvements Building and Building Improvements Equipment 
Debt Service Principal Interest 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Capital Leases Operating Transfers In 
Total other Financing Sources 
Excess of Revenues and other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
REGULAR 
 
COMMUNITY IMPACT 
ASSISTANCE PROJECT 90C-07-718 
 
$ 1,999,231.68 
 
$ 
 
485.28 
 
$ 
 
485.28 $ 1,999,231.68 
 
$ 
 
0.00 $ 
 
14,441.90 
 
2,408,791.63 
 
528,868.00 
 
126,823.34 
 
$ 
 
0.00 $ 3,078,924.87 
 
$ 
 
485.28 $ -1,079,693.19 
 
$ 80,394.21 $ 80,394.21 
 
$ 80,879.49 $ -1,079,693.19 
 
-80,879.49 
 
2,235,735.42 
 
$====o=.o=o $ 1,156,042.23 
 
See notes to the general purpose financial statements. 
 
- 26- 
 
 EXHIBIT"H" 
 
GEORGIA STATE FINANCING 
 
AND INVESTMENT COMMISSION 
 
PROJECT 
 
PROJECT 
 
93/92S-620-014 
 
94-620-010 
 
LOTTERY PROJECT 96/958-620-007 
 
TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994 
 
$ 
 
256,900.00 $ 
 
$ 
 
256,900.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 
 
256,900.00 $ 1,999,231.68 
485.28 
 
2,517,480.00 8,684,768.77 
7,926.46 
 
0.00 $ 2,256,616.96 $ 11,210,175.23 
 
$ 
 
97,182.70 
 
$ 
 
113,040.35 $ 
 
11,500.00 $ 138,982.25 
 
$ 
 
683,760.08 
 
543,018.08 
 
3,635,569.79 
 
15,928,455.06 
 
67,600.00 
 
596,468.00 
 
1,399,870.65 
 
299,509.86 
 
299,509.86 126,823.34 
 
$ 
 
751,360.08 $ 
 
955,568.29 $ 
 
11,500.00 $ 4,797,353.24 $ 17,425,508.41 
 
$ 
 
-494,460.08 $ 
 
-955,568.29 $ 
 
-11,500.00 $ -2,540,736.28 $ -6,215,333.18 
 
$ 5,358,231.00 
 
$ 
 
488,073.33 $ 1,241,142.47 $ 
 
193,406.00 $ 2,003,016.01 
 
1,391,404.87 
 
$ 
 
488,073.33 $ 1,241,142.47 $ 193,406.00 $ 2,003,016.01 $ 6,749,635.87 
 
$ 
 
-6,386.75 $ 
 
285,574.18 $ 181,906.00 $ -537, 720.27 $ 
 
534,302.69 
 
6,386.75 
 
-285,574.18 
 
0.00 
 
1,875,668.50 
 
1,341,365.81 
 
$ 
 
0.00 $ 
 
0.00 $ 181,906.00 $ 1,337,948.23 $ 1,875,668.50 
 
-27 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30 1995 
 
SCHEDULE 1 
 
FUNDING AGENCY PROGRAM/GRANT 
Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program 
Child and Adult care Food Program 
1995 Contract Food Services 
School Breakfast Program 1994Grant 1995Grant 
National School Lunch Program 1994Grant 1995Grant 
Food Distribution Program (1) 
Total U.S. Department of Agriculture 
Corporation for National and Community Service Through Georgia Department of Education Leam and Serve America School and Community Based Programs 1995Grant 
Defense, U.S. Department of Through Kings Bay Impact Coordinating Committee Impact Assistance for Area Affected by the East Coast Trident Program 90C-07-718 
Education, U. S. Department of Direct P. L. 81-874 1995Grant Through Georgia Department of Education Drug-Free Schools and Communities Act 1994Grant 1994 Carry-Over 1995Grant Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1994 Regular 1994Summer 1995 Regular Chapter2 Block Grant  Flow Through 1995 Regular Title II Eisenhower Mathematics and Science Education 1994 Regular 1995 Regular Individuals with Disabilities Education Act Title VI, B Flow Through 1993 Carry-Over 1994 Regular 1994 Carry-Over 1995 Regular Preschool Program 1994 Regular 1994 Carry-Over 1995 Regular 
 
CFDA NUMBER 
 
AWARDS IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
10.558 $ 
 
2,622.47 $ 
 
2,622.47 $ 
 
2,622.47 
 
(2) 
 
10.553 10.553 
. 10.555 . 10.555 
10.550 
 
236,633.67 
786,748.49 140,815.48 
 
$ 1,166,820.11 $ 
 
6,488.41 231,806.83 
 
236,633.67 
 
7,516.41 778,212.27 N/A 
 
786,748.49 $ 140,815.48 
 
1,026,646.39 $ 1,166,820.11 $ 
 
(2) 
2,353,087.56 (3) 140,815.48 
2,493,903.04 
 
94.004 $ 
 
12,252.93 $ 
 
10,736.02 $ 
 
12,252.93 
 
(4) 
 
. 12.608 
 
$ 
 
2,793,594.88 $ 1,999,231.68 $ 3,078,924.87 (3) 
 
* 84.041 $ 593,330.31 $ 
 
84.186 84.186 84.186 
 
544.00 32,125.00 
 
593,330.31 $ 593,330.31 
 
661.89 544.00 22,724.00 
 
469.55 $ 28,817.00 
 
(5) 
469.55 28,817.00 
 
* 84.010 * 84.010 * 84.010 
84.151 
 
56,707.00 488,499.00 
40,804.00 
 
98,973.00 56,707.00 406,593.00 
40,804.00 
 
56,707.00 474,826.90 
40,604.99 
 
56,707.00 474,826.90 
40,604.99 
 
84.164 84.164 
 
20,760.00 
 
18,899.93 
 
12,108.70 20,760.00 
 
12,108.70 905.11 
 
84.027 84.027 84.027 84.027 
84.173 84.173 84.173 
 
7,364.00 227,430.00 
1,019.00 49,000.00 
- 28 - 
 
-78.50 8,470.96 7,364.00 227,430.00 
2.297.96 1,019.00 49,000.00 
 
7,364.00 227,430.00 
1,019.00 49,000.00 
 
7,364.00 227,494.31 (3) 
1,019.00 49,000.00 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30 1995 
 
SCHEDULE 1 
 
FUNDING AGENCY 
PROGRAM/GRANT 
 
CFDA NUMBER 
 
AWARDS 
IN PERIOD 
 
FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS) 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
Education, U. S. Department of Through Georgia Department of Education 
Vocational Education - Basie Grants to States 
High School Program 
Basie Grant 
1995Grant Tech-Prep Education 
1995Grant 
Total U. S. Department of Education 
Health and Human Services, U. S. Department of Through Georgia Department of Human Resources Child Care School Age Program 1994Grant 
Labor, u. s. Department of 
Through Coastal Private Industry Council Job Training Partnership Act 2C-93-01 28-94-03 
28-94-08 
Total U. S. Department of Labor 
OT!:IER FEDERAL ASSISTANCE 
Defense,U.S.Departmentof Direct Department of the Navy R.O.T.C. Program Public Law 102-368 as Amended and Section 386 of Public Law 102-484 1995Grant 
Total U.S. Department of Defense 
Small Business Administration Through Georgia Forestry Commission Trff Planting Program SBA 93-16 
 
84.048 $ 
 
48,600.50 $ 
 
84.243 
 
31,n3.16 
 
$ 1,597,955.97 $ 
 
93.037 
 
$ 
 
17.250 
 
$ 
 
17.250 
 
17.250 
 
$ 
 
$ 
 
34,106.48 $ 
 
414,958.00 $ 449,064.48 $ 
 
59.045 
 
$ 
 
48,600.50 $ 
 
48,600.50 
 
31,n3.16 
 
31 1n3.16 
 
1,615,114.21 $ 1,592,811.11 $ 
 
4 624.88 
 
4,202.86 26,408.66 $ 10,720.73 
41,332.25 $ 
 
23,533.26 $ 10,583.74 
34117.00 $ 
 
28,105.12 $ 
 
34,106.48 
 
414,958.00 443,063.12 $ 
 
414,958.00 449,064.48 
 
8,000.00 
 
(4) (4) 899,316.56 
23,533.26 10,583.74 34117.00 
(4) (4) 
 
Total Federal Financial Assistance 
 
$ 3,226,093.49 $ 
 
5,943,111.75 $ 5,254,297.31 $ 
 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the Child and Adult Care Food Program and the School Breakfast Program were not maintained separately and are included in the 1995 National School Lunch Program. 
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source. 
(4) Expenditures on this program were not maintained by fund source. (5) Funds eamed onthis program do not require reporting of expenditures. 
 
615061261.47 
 
See notes to the general purpose financial statements. 
 
- 29 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1995 
 
SCHEDULE "2" 
 
INTEREST BEARING ACCOUNTS 
Barnett Bank, Kingsland, Georgia 
Checking Accounts (1.39%) . Checking Account (2.25%) 
Coastal Bank, Kingsland, Georgia 
Checking Account (Variable) 
OTHER 
Petty Cash 
 
$ 
 
511,850.37 
 
57,636.34 
 
1,270,263.56 $ 1,839,750.27 
 
50.00 $ 1,839,800.27 
 
See notes to the general purpose financial statements. - 30 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION 
ACCOUNTS RECEIVABLE 
JUNE 30.1995 
 
SCHEDULE "3" 
 
Camden County Tax Commissioner County Wide Bond Tax County Wide School Tax 
Camden County High School Reimbursement for Expense 
Camden County Middle School Reimbursement for Expense 
Camden Telephone Company Reimbursement for Expense 
Defense. u. s. Department of 
Department of the Navy 
R.O.T.C. Program 
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Lottery Program Model Technology Federal Programs Drug-Fr Schools and Communities Act 
ESEA - Chapter 1 Education of Deprived Children 
Eisen'-r Mathematics and Science Education 
ESEA - Title 11 Learn and Serve America 
Georgia Power Company Reimbursement for Expense 
Glynn County Board of Education Coastal Academy Psychoeducational Program 
Human Resources, Georgia Department of Department of Family and Children Services Reimbursement for Expense High School Risk Grant 
Utica Insurance Group Insurance Recovery 
Various Sources Reimbursement for Expense 
Wachovia Bank of Georgia Georgia School Boards Association, Incorporated 
Woodbine Elementary Reimbursement for Expense 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTAL 
 
$ 204,695.57 
 
$ 2,281.57 $ 
 
2,281.57 
 
204,695.57 
 
34.79 
 
34.79 
 
9.08 
 
9.08 
 
404.49 
 
404.49 
 
6,001.36 
 
6,001.36 
 
$ 4.8~6.84 
 
4 
 
8,536.22 
 
8, 
 
79,332.16 
 
79, 
 
6.347.12 
 
6, 
 
77,000.00 
 
77, 
 
20,760.00 
 
20. 
 
1,516.91 
 
1, 
 
31,068.20 
 
55,729.85 
 
2,212.70 1,924.27 
 
111,977.44 
 
192.47 
 
17.55 
 
$ 639,263.77 _ _ _6.3_2 _ _ _ _ _ _ _ _ _ _ __ 
 
$ 360,043.60 $ 252.549.74 $ 639,263.77 $ 2,281.57 $ 1,254,138.68 
 
SN notes to the general purpose financial statements. 
 
- 31 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY 
JUNE 30, 1995 
 
SCHEDULE "4" 
 
PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30 
1996 1997 1998 
 
TOTAL DEBT SERVICE 
 
1968 ISSUE 
 
INTEREST 
 
PRINCIPAL 
 
$ 65,260.00 $ 10,260.00 $ 55,000.00 
 
67,125.00 
 
7,125.00 
 
60,000.00 
 
68?05.00 
 
3?05.00 
 
651000.00 
 
$ 201,090.00 $ 21,090.00 $ 180,000.00 
 
CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1994 Bonds Retired During Period 
 
TOTAL 1968 ISSUE 
$ 235,000.00 
551000.00 
 
Bonds Payable at June 30, 1995 
 
$ 180,000.00 
 
MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date 
 
FEB 1-AUG 1 FEB 1 
 
See notes to the general purpose financial statements. 
 
- 32 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "5" 
 
AGENCVn=LINDING 
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Canter Programs Staff Development Programs Indirect Cost Pupil Transportation Regular 
Bus Replacement Limited English Speaking Middle School Incentive 
Special Instructional Assistance In-School Suspension Mid-larm Adjustment School Counselors Grades 4 and 5 Local Fair Share Educational Equalization Funding Grant . Food Services Vocational Education Other State Programs Advance Placement Exams Alternative Programs At-Risk Summer School Program Environmental Science Program Family Connection Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Severely Emotionally Disturbed Teachers' Retirement Lottery Programs Alternative School Program Applied Technology Labs Distant Leaming Instructional Technology Media Canter and Library Equipment Model Technology Schools Pre-Kindergarten Program Safe Schools Grant Technology Installation 
Georgia State Financing and Investment Commission Reimbursement on Construction Projects 
CONTRACTS Education, Georgia Department of Consultant - Georgia Education Leadership Academy Leadership Seminar - Georgia Education Leadership Academy 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 12,632,169.00 1,627,738.00 -468,400.00 565,121.00 180,837.00 3,755,165.00 
734,480.00 213,641.00 
15,166.00 '463,652.00 326,567.00 
95,913.00 795,304.00 
39,200.00 -2,206,837.00 1,717,022.00 
$ 294,018.30 
3,500.00 34,320.00 28,411.99 
419.80 24,488.42 
4,455.89 10,580.00 
8,063.32 
6,397.06 
 
143,424.00 
86,679.76 125,500.00 
37,191.00 99,850.00 84,000.00 233,873.00 65,036.19 636,860.16 230,124.65 36,366.92 110,000.00 
 
$ 12,632,169.00 1,627,738.00 -468,400.00 565,121.00 180,837.00 3,755,165.00 
734,480.00 213,641.00 
15,166.00 '463,652.00 326,567.00 
95,913.00 795,304.00 
39,200.00 -2,206,837.00 1,717,022.00 
143,424.00 294,018.30 
3,500.00 34,320.00 28,411.99 
419.80 24,488.42 
4,455.89 10,580.00 86,679.76 8,063.32 125,500.00 
6,397.06 
37,191.00 99,850.00 84,000.00 233,873.00 65,036.19 636,860.16 230,124.65 36,366.92 110,000.00 
 
$ 256,900.00 
 
256,900.00 
 
832.65 7 757.51 
 
832.65 7 757.51 
 
$ 21,846,782.94 $ 1,888,905.68 $ 256,900.00 $ 23,992,588.62 
 
See notes to the general purpose financial statements. 
 
- 33 - 
 
 Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax 
Other Child Care Fees 
Donations Indirect Cost 
Special Revenue Fund Interest Earned Rents Sales 
Lunches and Breakfast School Assets Tuition Other 
 
CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "6" 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTAL 
 
$ 7,044,472.57 6,560.79 
31,038.85 
 
$ 79,489.29 $ 79,489.29 
 
7,044,472.57 
 
6,560.79 
 
313.52 
 
31,352.37 
 
294,830.54 7,050.51 
 
9,930.61 104,345.80 $ 
6,861.46 
 
14,081.06 $ 
 
186,255.44 31,435.00 24,730.28 
 
876,537.21 24,929.n 
 
485.28 
 
1,668.41 
 
294,830.54 
7,050.51 
9,930.61 120,580.55 
6,861.46 
876,537.21 186,255.44 31,435.00 49,660.05 
 
$ 7,747,511.85 $ 915,548.04 $ 
 
485.28 $ 81,471.22 $ 8,745,016.39 
 
See notes to the general purpose financial statements. 
 
- 34 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE 117'' 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Property Services Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Interest Expense Federal Indirect Cost Other Expenditures 
Nonoperating Costs Principal and Interest Land and Land Improvements Building and Building Improvements Equipment 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTAL 
 
$ 21,451,132.51 $ 4,223,467.56 68,739.01 72,618.48 11,780.56 99,568.85 487,742.51 61,335.90 5,500.00 54,876.00 78,966.34 
26,167.50 27,535.41 1,113,726.75 841,237.93 
271,251.19 29,892.00 
45,921.74 
 
1,589,203.77 $ 288,949.53 8,624.52 118,495.21 
722.00 22,245.06 
18.00 4,893.00 
180.00 6,"805.58 9,179.80 
32,123.08 1,094,543.48 
59,642.74 1,308,957.81 
39,359.42 3,180.67 
25,086.85 9,930.61 3,910.50 
 
23,040,336.28 4,512,417.09 77,363.53 191,113.69 11,780.56 100,290.85 509,987.57 61,353.90 10,393.00 55,056.00 85,771.92 9,179.80 26,167.50 59,658.49 2,208,270.23 900,880.67 1,308,957.81 310,610.61 33,072.67 25,086.85 9,930.61 49,832.24 
 
120,008.28 14,769.70 21,755.01 
542,781.81 
 
163,219.82 5,763.00 
446,705.30 
 
283,228.10 20,532.70 21,755.01 
989,487.11 
 
Total Expenditures 
 
$ 29,670,775.04 $ 5,241,739.75 $ 34,912,514.79 
 
See notes to the general purpose financial statements. - 35 - 
 
 ~PENDII!.!BES 
Operating Costs Salaries Employee Benefits 
Travel cA EmployNs Professional and Technical Services Other Purchased Services Supplies Food Usage Books, Textbooks and Periodicals Other Expenditures 
Nonoperating Costs Principal and Interest Land and Land Improvements Equipment 
Total Expenditures 
 
CAMl:2EN QQ!.!NIY E!QABl:2 QF El:2!.!QAIIQN ~l::IEl:2ULE QF ~PENDII!.!BES li!Y QEb!EQI 
LOTTERY eROORAMS 
YEAR ENDED JUNE 30, 1995 
 
ALTERNATIVE SCHOOL PROGRAM 
 
APPLIED TECHNOLOGY 
LABS 
 
DISTANT LEARNING 
 
INSTRUCTIONAL TECHNOLOGY 
 
MEDIA CENTER AND 
LIBRARY 
EQUIPMENT 
 
$ 
 
210.00 
 
14,688.00 $ 
 
3,792.00 $ 
 
$ 13,013.46 
 
$ 602.00 15,220.30 
 
27,574.41 32,148.86 
 
22,293.00 
 
96,058.00 
 
70,986.54 
 
253,695.89 29,366.26 
 
7,653.20 
 
$ 
 
37,191.00 $ 
 
99,850.00 $ 84,000.00 $ 
 
298,884.45 $ 
 
67,376.47 
 
See notes to the general purpose financial statements. 
 
- 36 - 
 
 SCHEDULE "8" 
 
MODEL TECHNOLOGY 
SCHOOLS 
 
PRE-KINDERGARTEN PROGRAM 
 
SAFE SCHOOLS 
GRANT 
 
TECHNOLOGY INSTALLATION 
 
TOTAL 
 
$ 
 
$ 
 
17,368.36 
 
479,232.27 
 
141,237.48 $ 637,838.11 $ 
 
152,834.73 27,188.81 3,416.88 
826.00 137.10 37,347.10 $ 2,182.57 236.42 192.04 
5,763.00 
 
$ 36,536.43 
 
$ 
10,024.19 69,126.96 
 
152,834.73 27,188.81 3,416.88 28,610.41 28,131.65 701,105.38 2,182.57 
236.42 192.04 
 
30,851.72 
 
324,682.43 5,763.00 
327,459.66 
 
230,124.65 $ 
 
36,536.43 $ 110,002.87 $ 1,601,803.98 
 
 37 - 
 
 D\o\(\ \t__ 
 
 CAMDEN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "9" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS 
 
$ 16,088,732.00 $ 
 
735,906.00 
 
$ 16,522,178.67 
 
- - - ~ - - 1,043,896.68 $ 
 
907,836.13 
 
$ 17,566,075.35 
 
218,870.55 $ 17,347,204.80 
 
$ 
 
o.oo s=====o=.o=o 
 
See notes to the general purpose financial statements. - 39 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
YEAR ENDED JUNE 30 1995 
 
GENERAL At:fD CAREER EOUCATION PROGRAMS Kinde!garten (") Grades 1 -3(") SUb-Tolal - K-3 Grades 4 - 5 (") Grades6-8 (") Grades 9 - 12 (") High School Laboratories (") Vocational Education Laboratories (") Tolal General and Career Education Programs 
SPECIAL EDUCATION PROGRAMS Regular Programs Category I(") Category II(") Category Ill (") Category IV (") SUb-Total - Regular 
Category V (Gilled) M 
Total Special Education Programs REMEDIAL EDUCATION PROGRAM C, 
Tolal Thirteen Weighted Programs MEDIA CENTER PROGRAMS 
Salaries Operations 
Total Media Center Programs 
Total Thirteen Weighted and Media Center Programs 
STAFF DEVELOPMENT PROGRAMS Cost c:A Instruction Professional Development 
Total staff Development (") Identifies Thirteen Weighted Programs. 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
ORIGINAL 
 
" 
 
ORIGINAL 
 
MID-TERM 
 
$ 1,598,796.00 
 
$ 1,438,916.40 $ 
 
3,954,313.00 
 
3,558,881.70 
 
$ 5,553, 109.00 90 $ 4,997,798.10 $ 
 
1,902,053.00 90 
 
1,711,847.70 
 
2,641,156.00 90 
 
2,3TT,040.40 
 
1,332,TT4.00 90 
 
1,199,496.60 
 
632,087.00 90 
 
568,878.30 
 
570,990.00 90 
 
513,891.00 
 
$ 12,632,169.00 
 
$ 11,368,952.10 $ 
 
0.00 0.00 0. 00 0.00 100,000.00 495,304.00 0.00 0.00 595,304.00 
 
$ 1,468,805.00 
 
$ 1,321,924.50 $ 
 
200,000.00 
 
$ 1,468,805.00 90 $ 1,321,924.50 $ 
 
158,933.00 90 
 
143,039.70 
 
$ 1,627,738.00 
 
$ 1,464,964.20 $ 
 
$ 
 
468,400.00 90 $ 
 
421,560.00 $ 
 
$ 14,728,307.00 
 
$ 13,255,476.30 $ 
 
200,000.00 0.00 
200,000.00 0.00 
795,304.00 
 
$ 
 
441,100.00 90 $ 
 
396,990.00 $ 
 
0.00 
 
124,021.00 90 
 
111,618.90 
 
0.00 
 
$ 
 
565,121.00 
 
$ 
 
508,608.90 $ 
 
0.00 
 
$ 15,293,428.00 
 
$ 13,764,085.20 $ 
 
795,304.00 
 
$ 
 
42,640.00 
 
$ 
 
42,640.00 $ 
 
0.00 
 
138,197.00 
 
138,197.00 
 
0.00 
 
$ 
 
180,837.00 100 $ 
 
180,837.00 $ 
 
0.00 
 
See notes to the general purpose financial statements. 
 
- 40 - 
 
 SCHEDULE "10" 
 
TOTAL REQUIRED 
 
ACTUAL EXPENDITURES 
 
~RIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDER EXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
s s 1,438,916.40 
 
1,601,839.27 $ 
 
48,309.64 $ 1,650,148.91 
 
3,558,881.70 
 
4,361,186.99 
 
131,837.11 
 
4,493,024.10 
 
s s 4,997,798.10 s 5,963,026.26 
 
s s 180,146.75 
 
6,143,173.01 
 
0.00 
 
1,711,847.70 
 
2,136,423.58 
 
68,664.60 
 
2,205,088.18 
 
0.00 
 
2,477,040.40 
 
2,346,031.61 
 
180,304.31 
 
2,526,335.92 
 
0.00 
 
1,694,800.60 
 
1,626,711.11 
 
155,601.00 
 
1,782,312.11 
 
0.00 
 
568,878.30 
 
714,253.39 
 
34,619.80 
 
748,873.19 
 
0.00 
 
513,891.00 
 
575,365.23 
 
209,341.65 
 
784,706.88 
 
0.00 
 
s $ 11,964,256.10 
 
13,361,811.18 $ 
 
828,678.11 $ 14,190,489.29 
 
s 1,521,924.50 s 
 
543,666.96 $ 395,718.65 769,466.81 172,256.44 
 
28,669.46 $ 12,494.72 17,476.57 4,362.63 
 
572,336.42 408,213.37 786,943.38 176,619.07 
 
s 1,521,924.50 s 1,881,108.86 $ 
 
63,003.38 $ 1,944,112.24 
 
0.00 
 
143,039.70 
 
212,188.66 
 
5,219.10 
 
217,407.76 
 
0.00 
 
$ 1,664,964.20 $ 2,093,297.52 $ 
 
68,222.48 $ 2,161,520.00 
 
$ 
 
421,560.00 $ 
 
419,138.97 $ 
 
10,935.54 $ 
 
430,074.51 
 
0.00 
 
$ 14,050,780.30 $ 15,874,247.67 $ 
 
907,836.13 $ 16,782,083.80 
 
$ 
 
396,990.00 $ 
 
647,931.00 
 
$ 
 
647,931.00 
 
0.00 
 
111,618.90 
 
$ 
 
136,060.55 
 
136,060.55 
 
0.00 
 
$ 
 
508,608.90 s 
 
647,931.00 s 
 
136,060.55 $ 
 
783,991.55 
 
$ 141559,389.20 $ 161522, 178.67 $ 1,043,896.68 $ 17,566,075.35 $ 
 
0.00 
 
$ 
 
42,640.00 
 
138,197.00 
 
s_ _1_ao,_.,_83_,1,...o.o. 
 
$ 
 
106,006.27 $ 
 
106,006.27 
 
77,265.98 
 
77,265.98 
 
$ 
 
183,272.25 $ 
 
183,212.25 s _ _ _ _ _ _ _o_.oo_ 
 
- 41 - 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE "11" 
 
BOARD MEMBER ADDRESS 
Ms. Tricia Smith, Chairperson (*) 
P. 0. Drawer 766 
St Marys, Georgia 31558 
Mr. Doug Benton (*) 
P. 0. Box647 
Kingsland, Georgia 31548 
Mr. Jimmy Coffel(*) 110 Wendy Lane St Marys, Georgia 31558 
Ms. Delores Mitchell Holmes (*) 4844 Old Dixie Highway Woodbine, Georgia 31569 
Mr. Leland Roberts (*) 2738 London Hill Road, West Woodbine, Georgia 31569 
Ms. Jacqueline L. Walls P. 0. Box8 Woodbine, Georgia 31569 
 
COMPENSATION 
 
TRAVEL 
 
$ 
 
1,100.00 $ 
 
3,078.32 
 
900.00 
 
900.00 
 
921.08 
 
950.00 
 
2,457.03 
 
500.00 
 
574.13 
 
400.00 
 
(*) Denotes Board Members Serving as of June 30, 1995 
 
$ 
 
4,750.00 $====7=,0=3=0.=56= 
 
See notes to the general purpose financial statements. 
 
- 42 - 
 
 SECTION II COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Camden County Board ofEducation 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Camden County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory ,t June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
Compliance with laws, regulations, contracts, and grants applicable to Camden County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
 
95CRL-10 
 
 The results ofour tests disclosed no instances of noncompliance that are required to be reported herein under Government Auditing Standards. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:dt 95CRL-10 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Camden County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Camden County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Camden County Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1995: 
 
(1) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Drug-Free Workplace Act 
 
(3) Cash Management 
 
(7) Audit Follow-Up/Resolution 
 
(4) Federal Financial Reports 
 
(8) Administrative Requirements 
 
Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Camden County Board ofEducation's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
95CRL-50 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph ofthis report. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the Schedule of Findings and Improper or Questioned Costs. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:dt 95CRL-50 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Camden County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Camden County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Camden County Board ofEducation's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(6) Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1995. The management of the Camden County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
95CRL-80 
 
 Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as 
inventories through alternative procedures. However, this matter has no affect on the Board's compliance with 
the requirements listed in the second paragraph of this report. 
In our opinion, the Camden County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1995. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:dt 95CRL-80 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Camden County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements ofthe Camden County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit of the fiscal year 1995 general purpose financial statements of the Camden County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1995. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements goverrung: 
 
(1) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Camden County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Camden County Board of Education had not complied, in all material respects, with those requirements. 
 
95CRL-120 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~~ 
Claude L. Vickers State Auditor 
CLV:dt 95CRL-120 
 
 SECTION ill INTERNAL CONTROL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members ofthe Camden County Board ofEducation 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Camden County Board ofEducation as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
The management of the Camden County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not 
 
95ICL-3 
 
 be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. 
In planning and performing our audit ofthe general purpose financial statements of the Camden County Board ofEducation for the year ended June 30, 1995, we obtained an understanding ofthe internal control structure. With respect to the internal control structure, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: 
General Fixed Assets 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness. 
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Camden County Board of Education's financial statements and this report does not affect our report thereon dated April 19, 1996. 
95ICL-3 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other 
 
Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a 
 
matter of public record. 
 
 
 
Respectfully submitted, 
 
CLV:dt 95ICL-3 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 19, 1996 
 
Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Camden County Board ofEducation 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements ofthe Camden County Board of Education as of and for the year ended June 30, 1995, and have issued our report thereon dated April 19, 1996. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Camden County Board ofEducation's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated April 19, 1996. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Camden County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1995, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
In planning and performing our audit for the year ended June 30, 1995, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 
95ICL-6 
 
 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit ofthe general purpose financial statements in a separate report dated April 19, 1996. 
 
The management of the Camden County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate. 
 
For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(I) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(1) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level ofEffort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. 
 
During the year ended June 30, 1995, the Camden County Board ofEducation expended 81% of its total Federal financial assistance under major Federal financial assistance programs. 
 
95ICL-6 
 
 We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which are identified in the-Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. 
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control category: 
Cash Management 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we do not believe the reportable conditions described above are material weaknesses. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
cf'~~ 
Claude L. Vickers State Auditor 
CLV:dt 95ICL-6 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
 
PRIOR YEAR 
 
AUDIT FOLLOW-UP/RESOLUTION Unauthorized Per Diem Payments Financial Statements Amount $7,950.00 Audit Control Number 6201-93-01 
 
The audit report for the year ended June 30, 1989, reported $7,950.00 paid to Board members for the performance of various duties which had not been first authorized by a majority ofthe Board members. The Official Code of Georgia Annotated Section 20-2-55 provides for the compensation of Board members as follows: 
 
"(a) In any county for which no local Act is passed, members ofthe county board shall, when approved by the county board affected, receive a per diem of $50.00 for each day of attendance at meetings of the board and while meeting and traveling within or outside the state as a member of a committee of the board on official business first authorized by a majority of the board, plus reimbursement for actual expenses necessarily incurred in connection therewith. The accounts for such service and expenses shall be submitted for approval to the county school superintendent". 
 
Payments made to Board members without prior approval are summarized as follows: 
 
BOARD MEMBER 
 
EXCESS PAYMENTS 
 
Mrs. Vonice Bunkley Mr. Gerald Crummey Mr. H. Edwin Davis Mrs. Susan Flanders Mr. Louis Keene Mrs. Delores Mitchell Mr. Michael Nettles Mr. Tilden Norris Mr. Leroy Reed Mrs. Patricia Smith Mr. J. L. Stanfield 
 
$ 1,000.00 550.00 600.00 900.00 450.00 
1,050.00 850.00 750.00 650.00 900.00 250.00 
 
$ 7 950.00 
 
As ofthe date of our audit, this questioned cost had not been resolved. Reimbursement of $7,950.00 should be secured and deposited to the Board's General Fund. 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Accounting Records Federal Financial Assistance Audit Control Number 6201-93-02 
The audit report for the year ended June 30, 1989, noted that the Camden County Board of Education reported to the United States Department ofEducation on DE form 4019, "Application for School Assistance in Federally Affected Areas", that there were 66 "Federally connected handicapped children" attending the system. These 66 students were claimed under section 3(d)(2)(c) of Public Law 81-974 (CFDA 84.041), which provides for increased funding to be used on behalf of "Federally connected handicapped children", including children with specific learning disabilities. A review ofthe 66 student's classroom attendance records and individualized education programs, revealed that 21 of the students claimed were enrolled only in "gifted" programs and had no learning disabilities, as required by 34 CFR 222.70 (c)(l) and (4), and 34 CFR 222.71 (a)(4) and (c). These regulations require that the children claimed must be handicapped or have a specific educational and related needs, not including gifted and talented programs. The Board has contacted the grantor agency regarding resolution ofthis finding. However, as of the date of our audit, no response has been received. 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Accounting Records Federal Financial Assistance Audit Control Number 6201-93-03 
The audit report for the year ended June 30, 1990, disclosed that the Board received $43,473.21 for the P.L. 81-874 (CFDA 84.041) program, which was designated for Special Education purposes. The accounting records for this program did not identify expenditures made with these funds for Special Education purposes. The Board has contacted the grantor agency regarding resolution of this finding. However, as of the date of our audit, no response has been received. 
AUDIT FOLLOW-UP/RESOLUTION Outstanding Loan Financial Statements Finding Resolved Audit Control Number 6201-94-01 
The audit report for the year ended June 30, 1994, noted that the Board had an unpaid loan outstanding in the amount of$1,000,000.00 in violation of Article IX, Section V, Paragraph V of the Constitution of the State of Georgia, which requires that all temporary loans be payable on or before December 31. 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Outstanding Loan Financial Statements Finding Resolved Audit Control Number 6201-94-01 
For the year under review, a review ofthe Board's liabilities revealed that the Board had paid the outstanding balance of the loan before December 31. 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount $5,401.72 Audit Control Number 6201-94-02 
The audit report for the year ended June 30, 1994, disclosed that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $5,401.72 for the StaffDevelopment - Professional Development Stipends Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $5,401.72 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year. 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Personnel Files and Salary Payment Errors Financial Statements/Federal Financial Assistance Audit Control Number 6201-94-05 
For the year ended June 30, 1994, the Board failed to properly maintain employee files, to correctly administer the Board's sick leave policy and to document amounts paid to certified/non-certified employees. Additionally, various overpayments and underpayments to employees in the amounts of $3,522.37 and $-1,486.34, respectively were identified as the result ofaudit sampling. For the year under review, the Board implemented procedures to adequately monitor personnel files, payroll accounting functions and to administer Board policies. Further documentation was provided by the Board and the status of overpayments and underpayments at June 30, 1995 is as follows: 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
 
PRIOR YEAR 
 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Personnel Files and Salary Payment Errors Financial Statements/Federal Financial Assistance Audit Control Number 6201-94-05 
 
Overpayment Amount 
 
Underpayment Amount 
 
General Fund School Food Service Fund (CFDA 10.550, 
10.553 and 10.555) 
 
$ 1,170.22 7.07 
 
$ 
 
86.16 
 
0.00 
 
Total 
 
$ 1,177.29 
 
$-====!!8=6="1-6 
 
The Board should recover all overpayments, and payments should be made to employees that were underpaid. 
 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 6201-94-06 
 
The audit report for the year ended June 30, 1994, noted property management records maintained by the Board for the ESEA- Chapter 1 Program (CFDA 84.010) were incomplete and failed to meet the property management standards as set forth in Chapter 8 ofPart I ofthe Georgia Financial Accounting Handbook for Local Systems (GFAH). The Board did not maintain an equipment inventory listing or perform an annual physical inventory count. 
 
In the year under review, the Board implemented an inventory system that provides for the identification of all equipment purchased. Perpetual inventory records included historical information regarding additions and deletions made to the equipment inventory during the fiscal year. Also, a physical inventory count was made and reconciled to the property records to ensure the accuracy of the Board's inventory records. 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6201-93-04 
The audit report for the year ended June 30, 1994, noted that the management of the Camden County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of the General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
CURRENT YEAR 
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Audit Control Number 6201-95-01 
A review of cash management procedures for the Elementary and Secondary Education Act - Chapter 1 Education ofDeprived Children program (CFDA 84.010) disclosed that cash draws utilizing DE Form 0147, "Quarterly Report ofExpenditures and Estimated Requirements for Grant Funds", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1995, the program had excessive ending monthly cash balances in five months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. 
 
 CAMDEN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
CURRENT YEAR 
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Major Program Reportable Condition Nonmaterial Noncompliance Audit Control Number 6201-95-02 
A review of cash management procedures for the Impact Assistance for Area Affected by the East Coast Trident program (CFDA 12.608) disclosed that cash draws utilizing SF Form 270, "Request for Advance or Reimbursement", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1995, the program had an average cash balance of $724,428.71 with excessive ending monthly cash balances in eleven months. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the United States Department ofDefense and disbursement of such funds by the Board. 
Note: The Camden County Board ofEducation was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.