GA A'600 
.R\ E:: ~(., 
B9 " 
1995-9{:, 
 
AUDIT REPORT BRYAN COUNTY BOARD OF EDUCATION 
PEMBROKE, GEORGIA YEAR ENDED JUNE 30, 1996 
 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET 
ATLANTA. GEORGIA 30334 
 
 BRYAN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
EXIIlBITS 
 
GENERAL PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STATEMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
4 
 
C 
 
STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
5 
 
D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
7 
 
ADDITIONAL FINANCIAL INFORMATION 
 
COMBINING STATEMENTS 
 
SPECIAL REVENUE FUND 
 
E 
 
COMBINING BALANCE SHEET 
 
20 
 
F 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
22 
 
CAPITAL PROJECTS FUND 
 
G 
 
COMBINING BALANCE SHEET 
 
24 
 
H 
 
COMBINING STATEMENT OF REVENUES, EXPENDITURES 
 
AND CHANGES IN FUND BALANCES 
 
26 
 
SCHEDULES 
 
I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
 
28 
 
2 CASH AND CASH EQUIVALENTS 
 
30 
 
3 ACCOUNTS RECEIVABLE 
 
31 
 
4 DEBT SERVICE REQUIREMENTS TO MATURITY 
 
32 
 
SCHEDULE OF REVENUE 
 
5 
 
STATE 
 
33 
 
6 
 
TAXES AND OTHER 
 
34 
 
 BRYAN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
ADDITIONAL FINANCIAL INFORMATION 
 
SCHEDULES 
 
SCHEDULE OF EXPENDITURES BY OBJECT 
 
7 
 
GENERAL AND SPECIAL REVENUE FUNDS 
 
35 
 
8 
 
LOTTERY PROGRAMS 
 
36 
 
ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS 
 
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS 
 
9 
 
OVERALL 
 
39 
 
10 
 
BY PROGRAM 
 
40 
 
11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
 
42 
 
SECTION II 
COMPLIANCE 
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
SECTION III 
INTERNAL CONTROL 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
 BRYANCOUNTYBOARDOFEDUCATION - TABLE OF CONTENTS - 
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Bryan County Board of Education 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
Ladies and Gentlemen: 
We have audited the general purpose financial statements (Exhibits A through D) of the Bryan County Board of Education, as of and for the year ended June 30, 1996, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1996, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows: 
96ARL-13 
 
 * The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be 
" included to conform to generally accepted accounting principles. 
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements. 
* The Board did not recognize as expenditures, in the year ended June 30, 1996, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1996. Also funds received, subsequent to June 30, 1996, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were improperly recorded in the year ended June 30, 1996. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed. 
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material. 
In our opinion, except for the effects of such adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Bryan County Board of Education as of June 30, 1996, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued a report dated April 18, 1997 on our consideration ofthe Board's internal control structure and a report dated April 18, 1997, on its compliance with laws and regulations. 
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the Bryan County Board of Education taken as a whole. The combining statements (Exhibits E through H) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Bryan County Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effect of adjustments, if any, on the Special Revenue Fund, as might have been determined to be necessary had we been able to satisfy ourselves as to the accuracy of the food service inventories as discussed in the third paragraph, and except for the effects of the matters referred to in the fourth paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. 
96ARL-13 
 
 A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24. 
Respectfully submitted, 
 
CLV:dt 96ARL-13 
 
Claude L. Vickers State Auditor 
 
 BRYAN COUNTY BOARD OF EDUCATION - 1- 
 
 BRYAN COUNTY BOARD OF EDUCATION 
COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP 
JUNE 30, 1996 
 
ASSETS 
Cash and Cash Equivalents 
Accounts Receivable 
Inventories Food Donated Commodities Purchased Food 
Amount Available in Debt Service Fund 
Amount to be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements 
Total Assets 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 1,088,677.25 $ 
 
644,064.53 $ 
 
339,322.98 
 
134,347.23 
 
253,068.68 
 
42,515.05 7,879.85 
 
$ 1,223,024.48 $ 
 
947,528.11 $ 
 
339,322.98 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Capital Lease Agreements General Obligation Bonds Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Debt Service For Expired Grant Balances/Questioned Costs For Inventories Food Donated Commodities Purchased Food For State Capital Outlay Projects 
Unreserved Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
$ 
 
200,743.69 $ 
 
43,244.47 
 
171,270.61 
 
1,646.91 
 
27,593.57 
 
$ 
 
42,112.70 
 
106,269.93 
 
$ 
 
202,390.60 $ 
 
242,108.65 $ 
 
148,382.63 
 
$ 
 
109.76 
 
$ 
 
$ 
 
109.76 $ 
 
1,020,524.12 
 
$ 1,020,633.88 $ 
 
42,515.05 7,879.85 $ 
50,394.90 $ 
655,024.56 
705,419.46 $ 
 
190,940.35 190,940.35 
0.00 190,940.35 
 
$ 1,223,024.48 $ 
 
947,528.11 $ 
 
339,322.98 
 
The notes to the general purpose financial statements are an integral part of this statement. -2 - 
 
 EXHIBIT"A" 
 
" 
DEBT SERVICE 
FUND 
 
$ 
 
28,425.10 
 
1,313.17 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS (Memorandum Onl:t:~ JUNE 30, 1996 JUNE 30, 1995 
 
$ 2,100,489.86 $ 1,058,329.50 
 
388,729.08 
 
1,010,514.63 
 
42,515.05 7,879.85 
 
57,229.48 7,671.18 
 
$ 
 
29,738.27 
 
29,738.27 
 
38,026.96 
 
210,261.73 196,386.93 
 
210,261.73 196,386.93 
 
271,973.04 
 
$ 
 
29,738.27 $ 
 
436,386.93 $ 2,976,000.77 $ 2,443,744.79 
 
$ 
 
243,988.16 $ 
 
32,185.14 
 
171,270.61 
 
112,921.89 
 
29,240.48 
 
2,665.45 
 
42,112.70 
 
106,269.93 
 
126,819.44 
 
$ 
 
196,386.93 
 
196,386.93 
 
240,000.00 
 
240,000.00 
 
310,000.00 
 
$ 
 
436,386.93 $ 1,029,268.81 $ 
 
584,591.92 
 
$ 
 
29,738.27 
 
$ 
 
29,738.27 
 
0.00 
 
$ 
 
29,738.27 
 
$ 
 
29,738.27 $ 
 
$ 
 
29,738.27 $ 
 
38,026.96 
 
109.76 
 
333.01 
 
42,515.05 7,879.85 
190,940.35 
 
57,229.48 7,671.18 
258,909.98 
 
$ 
 
271,183.28 $ 
 
362,170.61 
 
1,675,548.68 
 
1,496,982.26 
 
$ 1,946,731.96 $ 1,859,152.87 
 
436,386.93 $ 2,976,000.77 $ 2,443,744.79 
 
-3- 
 
 BRYAN COUNTY BOARD OF EDUCATION QQtil!BINED ST~TEMENT QF RE~NYES, EXPENDITURES AND CHANGES IN FUND BA~NCES 
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1996 
 
EXHIBIT"B" 
 
REVENUES 
State Funds Federal Funds Ta>ces and other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services 
Capital Outlay Debt Service 
Principal Interest Paying Agent Fees 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Capital Lease Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
CAPITAL PROJECTS 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTALS ~emorandum Onl~ 
YEAR ENDED JUNE 30, 1996 JUNE 30, 1995 
 
$ 14,313,746.76 $ 1,020,770.82 $ 
 
143,439.50 1,478,621.31 
 
5,557,914.32 
 
600,427.87 
 
$ 20,015,100.58 $ 3,099,820.00 $ 
 
644,910.00 3,972.59 $ 
648,882.59 $ 
 
$ 81,388.86 
 
15,979,427.58 $ 1,622,060.81 6,243,703.64 
 
14,724,715.36 1,576,738.44 5,366,855.91 
 
81,388.86 $ 23,845,192.03 $ 21,668,309.71 
 
$ 12,287,785.22 $ 1,408,938.41 
 
503,352.43 
 
69,893.39 
 
424,441.53 583,703.97 386,010.59 1 ,298 ,541 .28 171,125.39 
 
20,179.53 21,980.81 
 
2,160,278.33 849,260.01 71,504.23 1,483.97 
328,855.05 
 
1,857.22 95,093.40 
3,735.11 1,681,212.16 
 
126,943.85 107,823.00 
 
$ 1,229,284.63 
 
88,713.07 
 
$ 
 
16,533.05 
 
$ 19,301,108.85 $ 3,408,136.15 $ 1,229,284.63 $ 
 
$ 13,696,723.63 $ 11,821,237.27 
 
573,245.82 
 
494,322.95 
 
444,621.06 583,703.97 407,991.40 1,298,541.28 171,125.39 
 
424,408.30 599,605.28 405,473.20 1,097,514.06 210,190.11 
 
2,162,135.55 944,353.41 71,504.23 5,219.08 
1,681,212.16 328,855.05 
 
1,974,903.51 802,603.87 77,213.51 9,034.41 
1,662,274.54 287,893.85 
 
126,943.85 1,337,107.63 
 
112,095.14 2,148,513.99 
 
70,000.00 19,375.00 
302.55 
 
158,713.07 35,908.05 302.55 
 
70,000.00 23,750.00 
398.50 
 
89,677.55 $ 24,028,207.18 $ 22,221,432.49 
 
$ 
 
713,991.73 $ -308,316.15 $ -580,402.04 $ 
 
-8,288.69 $ 
 
-183,015.15 $ 
 
-553,122.78 
 
$ 285,100.00 
 
$ 
 
81,296.93 
 
246.12 $ 463,350.00 
 
-463,596.12 
 
-81,296.93 
 
$ 
 
-382,299.19 $ 285,346.12 $ 382,053.07 
 
$ 
 
285,100.00 
 
544,893.05 $ 1,175,576.84 
 
-544,893.05 
 
-1 ,175,576.84 
 
$ 
 
285,100.00 $ 
 
0.00 
 
$ 
 
331,692.54 $ -22,970.03 $ -198,348.97 $ 
 
-8,288.69 $ 
 
102,084.85 $ 
 
-553, 122.78 
 
688,941.34 
 
742,895.25 
 
389,289.32 
 
38,026.96 
 
1,859,152.87 
 
2,390,235.86 
 
-14,714.43 208.67 
 
-14,714.43 208.67 
 
25,937.46 -3,897.67 
 
FUND BALANCE JUNE 30 
 
$ 1,020,633.88 $ 705,419.46 $ 190,940.35 $ 
 
29,738.27 $ 
 
1,946,731.96 $ 
 
1,859,152.87 
. 
 
The notes to the general purpose financial statements are an integral part of this statement. -4- 
 
 BRYAN COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - (NON-GAAP BASIS) GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30. 1996 
 
EXHIBIT"C" 
 
GENERAL FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS} 
 
REVENUES 
 
State Funds Federal Funds Taxes and Other Funds 
 
$ 14.028,428.99 $ 14,313,746.76 
 
30,000.00 
 
143,439.50 
 
5,353,473.72 5,557,914.32 
 
Total Revenues 
 
$ 19,411,902.71 $ 20,015,100.58 
 
EXPENDITURES 
 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services 
Capital Outlay Debt Service 
 
$ 11,887,294.78 $ 12,287,785.22 
 
624,781.53 477,247.60 601,068.19 533,764.84 1,321,035.70 155,262.00 2,116,397.80 901,335.10 
53,854.60 1,953.00 5,397.00 
229,170.52 
190,061.00 
 
503,352.43 424,441.53 583,703.97 386,010.59 1,298,541.28 171,125.39 2,160,278.33 849,260.01 
71,504.23 1,483.97 
328,855.05 126,943.85 107,823.00 
 
Total Expenditures 
 
$ 19,098,623.66 $ 19,301,108.85 
 
Excess of Revenues over (under) Expenditures 
 
$ 313,279.05 $ 713,991.73 
 
OTHER FINANCING SOURCES <USES} 
 
Other Sources Other Uses 
 
$ 
 
81,296.93 
 
$ -456,323.00 
 
-463,596.12 
 
Total Other Financing Sources (Uses) 
 
$ -456,323.00 $ -382,299.19 
 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $ 
 
-143,043.95 $ 
 
331,692.54 
 
FUND BALANCE JULY 1, 1995 
 
521,175.04 
 
688,941.34 
 
Adjustments Food Inventory - Net Change in Period 
Donated Commodities Purchased Food 
 
-6,263.30 
 
FUND BALANCE JUNE 30, 1996 
 
$ 371,867.79 $ 1,020,633.88 
 
SPECIAL REVENUE FUND 
 
ACTUAL 
 
(BUDGET 
 
BUDGET 
 
BASIS) 
 
$ 114,526.00 $ 1,020,770.82 
 
1,447,866.21 1,478,621.31 
 
576,200.00 
 
600,427.87 
 
$ 2,138,592.21 $ 3,099,820.00 
 
$ 352,549.38 $ 1,408,938.41 
 
48,444.00 17,243.00 7,659.00 26,530.00 
 
69,893.39 20,179.53 
21,980.81 
 
1,872,765.00 
 
1,857.22 95,093.40 
3,735.11 1,681,212.16 
 
105,246.12 $ 2,325,190.38 $ 3,408,136.15 $ -186,598.17 $ -308,316.15 
 
$ 285,346.12 
 
$ 285,346.12 
 
$ -186,598.17 $ 603,417.55 -5,809.83 
 
-22,970.03 742,895.25 
-14,714.43 208.67 
 
$ 411,009.55 $ 705,419.46 
 
The notes to the general purpose financial statements are an integral part of this statement. -5- 
 
 THIS PAGE LEFT BLANK 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
The Bryan County Board of Education (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in these notes, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all of the fund types and account groups of the Board. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards. 
The more significant of the Board's accounting policies are described below. 
REPORTING ENTITY 
In evaluating how to define the governmental unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Bryan County Board of Education. 
Based upon the application of the above criteria, the Bryan County Board of Education is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Bryan County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards. 
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval. 
FUND ACCOUNTING 
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. 
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources. 
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types. 
-7- 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances ofthese accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements. 
The general purpose financial statements account for all State, Federal, Taxes and Other funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows: 
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's educational activities. Governmental Fund Types include: 
GENERAL FUND-the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a board of education. 
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department ofEducation and from the Federal government to accomplish specific objectives and are required to be accounted for separately. 
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities. 
DEBT SERVICE FUND -the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees. 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material capital lease obligations. 
BASIS OF ACCOUNTING 
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) ap.d decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources. 
 
-8- 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group. 
Governmental funds are accounted for using the modified accrual basis of accounting under which: 
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available ifthey are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end. 
Expenditures are generally recognized when the related fund liability is incurred. 
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share of these contracts. During fiscal year 1996, a substantial number of personnel ofthe Board were employed for a one hundred and ninety day period beginning in late August 1995 and ending in early June 1996. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1995 and ending in August 1996. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the Board in the same twelve months. As of June 30, 1996, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1996, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1996. Also, the State's portion of the compensation paid in July and August 1996 was received and recorded as revenue in the fiscal year subsequent to June 30, 1996. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1995, were recorded in the year ended June 30, 1996. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed. 
BUDGET 
The Bryan County Board of Education's budget is a complete financial plan for the Board's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Board at the fund level. The budget for governmental funds was prepared on a basis other than generally accepted accounting principles. 
 
-9- 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
The budget process begins when the Board's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year-end. 
 
CASH AND CASH EQUIVALENTS 
 
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State. 
 
RECEIVABLES 
 
Receivables consist of grant reimbursements due from State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables. 
 
PROPERTY TAXES 
 
The Bryan County Board of Commissioners fixed the property tax levy for the 1995 tax year (calendar year) on January 31, 1996 (levy date). Taxes were due on March 31, 1996. The lien date for property taxes was January 1, 1995. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1996 since their collection meets the criteria of GASB codification section P70.103. The Bryan County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection and remits the balance of taxes collected to the Board. 
 
Tax millage rates levied for the 1995 tax year (calendar year) for the Bryan County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value): 
 
School Operations School Bonds 
 
18.74 mills ~ mills 
 
19.02 mills 
 
- 10 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Not"e 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
INVENTORIES 
FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost (first-in, first-out). Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets. 
GENERAL OBLIGATION BONDS 
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. Bond premiums and discounts, as well as issuance costs, are recognized during the year bonds are issued. Issuance costs, whether or not withheld from actual net proceeds, are reported as capital project expenditures. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount ofthese bonds is recorded in the General Long-Term Debt Account Group. 
INTERFUND TRANSACTIONS 
The Board has the following types of interfund transactions: 
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed. 
Operating transfers are recorded for all interfund transactions other than reimbursements. 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 
 
- 11 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 2: DEPOSITS 
 
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a swn of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofsecurities shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts. 
 
Acceptable security for deposits consists of any one of or any combination of the following: 
 
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia, 
 
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation, 
 
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia, 
 
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia, 
 
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose, 
 
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and 
 
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Fann Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
 
CATEGORIZATION OF DEPOSITS 
 
At June 30, 1996, the bank balances were $3,588,172.94. The amounts of the total bank balances are 
 
classified into three categories of credit risk: 
 
._ 
 
Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name. 
 
- 12 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 2: DEPOSITS 
 
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name. 
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.) 
 
The Board's deposits are classified by risk category at June 30, 1996, as follows: 
 
Risk Category 
1 2 3 
Total 
Note 3: NON-MONETARY TRANSACTIONS 
 
Bank Balance 
$ 200,000.00 3,388,172.94 0.00 
$ 3.588.172.94 
 
The Board receives food commodities from the United States Department ofAgriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories 
 
Note 4: RISK MANAGEMENT 
 
The Board is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster and unemployment compensation. 
 
The Board has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the errors or omissions policy excludes coverage for sexual harassment and discrimination. The Board has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Board's insurance coverage in any ofthe past three years. 
 
The Board has elected to self-insure for all losses related to natural disaster. The Board has not experienced any losses related to this risk in the past three years. 
 
The Board is self-insured with regard to unemployment compensation claims. The Board accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. 
 
- 13 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 4: RISK MANAGEMENT 
 
Changes in the unemployment compensation claims liability during the last two fiscal years are as follows: 
 
1995 1996 
 
Beginning ofYear Liability 
 
Claims and Changes in Estimates 
 
$ 
 
0.00 $ 
 
5,034.00 $ 
 
$ 
 
0.00 $ 
 
1 957.44 $ 
 
Claims Paid 
 
End ofYear Liability 
 
5,034.00 $ 
 
0.00 
 
1 957.44 $ 
 
0.00 
 
Note 5: OPERATING LEASES 
 
Bryan County Board ofEducation has entered into various leases as lessee for office equipment. These leases are considered for accounting purposes to be operating leases. Lease expenditures for the year ended June 30, 1996, amounted to $90,888.00. Future minimum lease payments for these leases are as follows: 
 
Year Ending 
 
Amount 
 
1997 1998 1999 2000 
 
$ 90,888.00 90,888.00 70,050.00 7,536.00 
 
Total 
 
$ 252,362.00 
 
Note 6: GENERAL LONG-TERM DEBT 
 
CAPITAL LEASES The Bryan County Board of Education has entered into various lease agreements as lessee for computer equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception. 
 
GENERAL OBLIGATION BONDS OUTSTANDING General Obligation Bonds currently outstanding are as follows: 
 
Purpose 
 
Interest Rate 
 
Amount 
 
General Government - Series 1979 
 
6.25% 
 
$ 240,000.00 
 
- 14 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 6: GENERAL LONG-TERM DEBT 
 
The changes in General Long-Term Debt during the fiscal year ended June 30, 1996, were as follows: 
 
Balance July 1, 1995 
Additions 
Deductions Payments 
Balance June 30, 1996 
 
Capital Leases 
 
General Obligation 
Bonds 
 
Total 
 
$ 
 
0.00 $ 310,000.00 $ 310,000.00 
 
285,100.00 
 
285,100.00 
 
88,713.07 
 
70,000.00 
 
158,713.07 
 
$ 196 386 93 $ 24:0 000,00 $ 4:36 386 93 
 
At June 30, 1996, payments due, by fiscal year which includes principal and interest for these items are as follows: 
 
Fiscal Year Ended June 30 
1997 1998 1999 
Total Principal and Interest 
Deduct: Imputed Interest 
Net Present Value of Future Minimum Lease Payments 
 
Capital Leases 
 
General Obligation 
Bonds 
 
Total Debt 
 
$ 78,934.59 $ 105,246.12 26,3 I 1.53 
 
90,000.00 $ 168,934.59 
 
90,312.50 
 
195,558.62 
 
90,312.50 
 
I 16,624.03 
 
$ 210,492.24 $ 270 625 00 $ 481,117 24 
 
14,105.31 
 
$ 196 386,93 
 
Note 7: ON-BEHALF PAYMENTS 
 
The Board has recognized revenues and expenditures in the amount of$371,615.59 for health insurance and retirement contributions paid on the Board's behalf by the following State Agencies.  
 
Georgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of $320,046.59 
 
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employer's Cost In the amount of $51,569.00 
 
- 15 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 8: SIGNIFICANT COMMITMENTS 
 
The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as of June 30, 1996: 
 
Project 
 
Unearned Executed Contracts 
 
96/95S-615-005 
 
$ 39,080.38 
 
The amount described in this note is not reflected in the general purpose financial statements. 
 
Note 9: CONTINGENT LIABILITIES 
 
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position. 
 
The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition of these proceedings is not presently determinable, but is not believed to be material to the general purpose financial statements. 
 
Note 10: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS). 
 
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a redu~ed rate to a designated beneficiary on the member's death. 
 
- 16 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 10: RETIREMENT PLANS 
 
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death. 
 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. 
 
The Board's payroll for employees covered by TRS for the year ended June 30, 1996, was $12,086,017.03; total payroll was $14,173,424.03. 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Board inakes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 1996 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%. 
 
Total contributions made during fiscal year 1996 amounted to $2,031,661.73, of which $1,427,358.92 was made by the Board and $604,302.81 was made by employees. These contributions represented 11.81 % (Board) and 5% (employees) of covered payroll. 
 
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 of the Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers. 
 
Total unfunded pension benefit obligation ofTRS as of June 30, 1995, was as follows: 
 
Total pension benefit obligation Net assets available for benefits, at cost Unfunded pension benefit obligation 
 
$17,442,607,000.00 15,857,066,000.00 
$ 1,585,541,000.00 
 
- 17 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 10: RETIREMENT PLANS 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1995. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
Total contributions from all employers to TRS for fiscal year ended June 30, 1996 were $607,275,000.00. The Board's contribution for the year ended June 30, 1996 of $1,427,358.92 was actuarially determined and represented .2350% of total contributions made by all participating employers. 
Ten year historical trend information is presented in the 1996 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due. 
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS) 
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia in accordance with State statute. 
PSERS provides, in accordance with State statute, service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years of service and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number ofyears of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number of years of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest. 
There were 146 employees covered under PSERS for the year ended June 30, 1996. 
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make 
- 18 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
 
EXHIBIT "D" 
 
NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 1996 
 
Note 10: RETIREMENT PLANS 
employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1996 amounted to $4,800.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1996, was $9,817,769.80. 
Note 11: SURETY BONDS 
Mr. Perry K. Bacon, School Superintendent through December 31, 1996, was bonded in the amount of $100,000.00 with the Ohio Casualty Insurance Company, Hamilton, Ohio, their Bond No. 2640250. 
Mr. John Oliver, Interim School Superintendent effective January 1, 1997 through January 5, 1997, was not bonded. 
The School Superintendent, Mr. Dennis P. Tipton, effective January 6, 1997, is not bonded. 
 
- 19 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1996 
 
ASSETS Cash and Cash Equivalents Accounts Receivable Inventories 
Food Donated Commodities Purchased Food 
Total Assets 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
ELEMENTARY TITLE I 
GRANTS TO LOCAL 
EDUCATIONAL AGENCIES 
 
$ 704,339.70 
 
$ 
 
6,280.27 $ 
 
46,440.65 
 
22,437.58 $ 211,797.00 
 
16,459.95 
 
42,515.05 7,879.85 
 
$ 777,172.18 $ 211,797.00 $ 
 
s,2so.27 $ _ _s_2_,900_._so_ 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food 
Unreserved Undesignated 
Total Fund Equity 
Total Liabilities and Fund Equity 
 
$ 149,619.29 
 
$ 16,222.68 
 
12,136.23 $ 
 
55,530.04 
 
50,041.48 
 
$ 71,752.72 $ 211,797.00 $ 
 
1,103.09 $ 4,902.00 
275.18 
6,280.27 $ 
 
11,504.59 51,396.01 
62,900.60 
 
$ 42,515.05 7,879.85 
$ 50,394.90 
655,024.56 $ $ 705,419.46 $ 
 
0.00 $ 0.00 $ 
 
0.00 $ 0.00 $ 
 
0.00 0.00 
 
$ 777,172.18 $ 211,797.00 $ 
 
6,280.27 $ ====6=2,=90=0.=60= 
 
See notes to the general purpose financial statements. 
 
- 20 - 
 
 EXHIBIT"E" 
 
ANb SECONDARY EDUCATION ACT 
 
TITLE VI 
 
TITLE II 
 
INNOVATIVE 
 
EISENHOWER 
 
EDUCATION 
 
PROFESSIONAL 
 
PROGRAM 
 
DEVELOPMENT STRATEGIES 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
PARTB 
 
SPECIAL EDUCATION 
 
FLOW 
 
THROUGH 
 
PRESCHOOL 
 
TOTALS JUNE 30, 1996 JUNE 30, 1995 
 
$ 
 
2,690.82 $ 34,185.93 $ 
 
2,120.60 $ 796,057.97 $ 737,855.46 
 
$ 
 
2,374.15 
 
253,068.68 
 
307,720.41 
 
42,515.05 7,879.85 
 
57,229.48 7,671.18 
 
$ _ _ _2..,,3_7_4._15_ $ 
 
2,690.82 $ 34,185.93 $ 
 
2,120.60 $ 1,099,521.55 $ 1,110,476.53 
 
$ 
 
2,374.15 
 
$ 151,993.44 $ 221,777.12 
 
$ 
 
1,670.54 $ 
 
607.34 
 
43,244.47 
 
30,216.82 
 
8,052.88 
 
1,348.20 
 
171,270.61 
 
112,921.89 
 
$ 
 
2,690.82 
 
24,462.51 
 
165.06 
 
27,593.57 
 
2,665.45 
 
$ 
 
2,374.15 $ 
 
2,690.82 $ 34,185.93 $ 
 
2,120.60 $ 394,102.09 $ 367,581.28 
 
$ 
 
42,515.05 $ 
 
57,229.48 
 
7,879.85 
 
7,671.18 
 
$ 
 
50,394.90 $ 
 
64,900.66 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
655,024.56 
 
677,994.59 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 705,419.46 $ 742,895.25 
 
$ 
 
2,374.15 $ 
 
2,690.82 $ 34,185.93 $ 
 
2,120.60 $ 1,099,521.55 $ 1,110,476.53 
 
- 21 - 
 
 BRYAN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 1996 
 
REVENUES 
State Funds Federal Funds Taxes and Other Funds 
Total Revenues 
EXPENDITURES 
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation 
Debt Service Principal Interest 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Capital Leases Operating Transfers In 
Total Other Financing Sources 
Excess of Revenues and Other Financing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
Food Inventory - Net Change in Period Donated Commodities Purchased Food 
FUND BALANCE JUNE 30 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
STATE PRESCHOOL HANDICAPPED 
PROGRAM 
 
ELEMENTARY TITLE I 
GRANTS TO LOCAL 
EDUCATIONAL AGENCIES 
 
$ 114,526.00 $ 
943,288.26 600,427.87 
$ 1,658,242.13 $ 
 
867,264.00 $ 867,264.00 $ 
 
38,980.82 
$ 
 
405,385.66 
 
38,980.82 $ 
 
405,385.66 
 
$ 904,902.49 $ 
52,242.89 60.00 
1,857.22 88,301.40 $ 1,681,212.16 88,713.07 16,533.05 $ 1,681,212.16 $ 1,152,610.12 $ $ -22,970.03 $ -285,346.12 $ 
 
38,980.82 $ 
 
373,203.63 
 
21,654.92 
6,792.00 3,735.11 
 
38,980.82 $ 0.00 $ 
 
405,385.66 0.00 
 
$ 285,100.00 246.12 
$ 285,346.12 
 
$ -22,970.03 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
742,895.25 
 
0.00 
 
0.00 
 
0.00 
 
-14,714.43 208.67 
 
$ 705,419.46 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 
 
====== 
 
See notes to the general purpose financial statements. 
 
- 22 - 
 
 EXHIBIT"F" 
 
AND SECONDARY EDUCATION ACT 
 
TITLE VI 
 
TITLEII 
 
INNOVATIVE 
 
EISENHOWER 
 
EDUCATION 
 
PROFESSIONAL 
 
PROGRAM 
 
DEVELOPMENT STRATEGIES 
 
INDIVIDUALS WITH 
 
DISABILITIES EDUCATION ACT 
 
PARTS 
 
SPECIAL EDUCATION 
 
FLOW 
 
THROUGH 
 
PRESCHOOL 
 
TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995 
 
$ 1,020,770.82 $ 825,771.10 
 
$ 
 
6,066.78 $ 
 
23,508.18 $ 85,537.49 $ 
 
14,834.94 
 
1,478,621.31 
 
1,450,686.52 
 
600,427.87 
 
601,834.43 
 
$ 
 
6,066.78 $ 
 
23,508.18 $ 85,537.49 $ 
 
14,834.94 $ 3,099,820.00 $ 2,878,292.05 
 
$ 
 
1,692.63 $ 
 
23,451.00 $ 51,872.90 $ 
 
14,834.94 $ 1,408,938.41 $ 1,080,102.32 
 
4,344.71 29.44 
 
57.18 
 
17,650.50 15,774.82 
239.27 
 
69,893.39 20,179.53 
21,980.81 1,857.22 
95,093.40 3,735.11 
1,681,212.16 
 
66,856.57 29,345.56 103,915.36 23,361.28 
1,020.03 552.43 
8,315.82 1,662,274.54 
 
88,713.07 16,533.05 
 
$ 
 
6,066.78 $ 
 
23,508.18 $ 85,537.49 $ 
 
14,834.94 $ 3,408,136.15 $ 2,975,743.91 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ -308,316.15 $ -97,451.86 
 
$ 285,100.00 246.12 $ 
$ 285,346.12 $ 
 
4,863.45 4,863.45 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
-22,970.03 $ 
 
-92,588.41 
 
0.00 
 
0.00 
 
0.00 
 
0.00 
 
742,895.25 
 
813,443.87 
 
-14,714.43 208.67 
 
25,937.46 -3,897.67 
 
$ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 
 
0.00 $ 705,419.46 $ 742,895.25 
 
- 23 - 
 
 BRYAN COUNTY BOARD OF EDUCATION 
COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 1996 
 
ASSETS Cash and Cash Equivalents Accounts Receivable 
 
REGULAR 
 
GEORGIA STATE FINANCING 
 
AND INVESTMENT COMMISSION 
 
PROJECT 
 
PROJECT 
 
93/92S-615-011 
 
93/94-615-008 
 
$ 
 
0.00 $ 
 
39,353.04 $ 
 
77,254.04 
 
Total Assets 
 
$ 
 
0.00 $ 
 
39,353.04 $ ===7=7=,2=5=4=0=4 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Contracts Payable Retainages Payable 
Total Liabilities 
FUND EQUITY 
Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated 
Total Fund Equity 
 
$ 
 
$ - - - -0.0-0 
 
$ 
 
0.00 $ 
 
39,353.04 $ 
 
77,254.04 
 
0.00 
 
0.00 
 
39,353.04 $ _ _ _7_7~,2_5_4_.0_4 
 
Total Liabilities and Fund Equity 
 
$ 
 
0.00 $ 
 
39,353.04 $ 
 
77,254.04 
 
========= 
 
See notes to the general purpose financial statements. 
 
- 24 - 
 
 EXHIBIT"G" 
 
LOTTERY 
 
PROJECT 
 
PROJECT 
 
96/95S-615-005 
 
97-615-002 
 
TOTALS JUNE 30, 1996 JUNE 30, 1995 
 
$ 
 
179,239.90 $ 
 
43,476.00 $ 
 
339,322.98 $ 
 
202,036.34 
 
440,459.53 
 
$ 
 
179,239.90 $ 43,476.00 $ 339,322.98 $ 
 
642,495.87 
 
$ 
 
42,112.70 
 
106,269.93 
 
$ _ _1_;_4;.;.;8.;..38..:;2;.;.;.6.;_3 
 
$ 
 
126,387.11 
 
$ 
 
42,112.70 
 
106,269.93 
 
126,819.44 
 
$ 
 
148,382.63 $ 
 
253,206.55 
 
$ 
 
30,857.27 $ 43,476.00 $ 
 
190,940.35 $ 
 
258,909.98 
 
0.00 
 
0.00 
 
0.00 
 
130,379.34 
 
$ 
 
30,857.27 $ 
 
43,476.00 $ 
 
190,940.35 $ 
 
389,289.32 
 
$ 
 
179,239.90 $ 43,476.00 $ 339,322.98 $ 
 
642,495.87 
 
- 25 - 
 
 BRYAN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 1996 
 
REVENUES 
State Funds Taxes and Other Funds 
Total Revenues 
EXPENDITURES 
Current Support Services Business Administration Professional and Technical Services 
Capital Outlay Land and Land Improvements Building and Building Improvements 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Operating Transfers In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses 
FUND BALANCE JULY 1 
 
REGULAR 
 
GEORGIA STATE FINANCING 
 
AND INVESTMENT COMMISSION 
 
PROJECT 
 
PROJECT 
 
93/92S-615-011 
 
93/94-615-008 
 
$ 
 
0.00 $ 
 
0.00 
 
$ 
 
3,972.59 
 
$ 
 
3,972.59 $ 
 
0.00 $ 
 
0.00 
 
$ 
 
$ 
 
3,570.00 
 
49,485.00 
 
$ 53,055.00 $ 
 
$ -49,082.41 $ 
 
0.00 
 
$ 0.00 $ 0.00 $ 
 
70,645.90 70,645.90 -70,645.90 
 
$ -81,296.93 $ -81,296.93 
$ -130,379.34 $ 130,379.34 
 
0.00 $ 39,353.04 
 
-70,645.90 147,899.94 
 
FUND BALANCE JUNE 30 
 
$ 
 
0.00 $ 
 
39,353.04 $ ====77=,2=54=.0=4 
 
See notes to the general purpose financial statements. 
 
- 26 - 
 
 EXHIBIT"H" 
 
LOTTERY 
 
PROJECT 
 
PROJECT 
 
96/95S-615-005 
 
97-615-002 
 
TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995 
 
$ 
 
644,910.00 $ 
 
$ 
 
644,910.00 $ 
 
0.00 $ 0.00 $ 
 
644,910.00 $ 1,140,651.61 
 
3,972.59 
 
3,643.70 
 
648,882.59 $ 1,144,295.31 
 
$ 
 
$ 1,105,583.73 
 
$ 1,105,583.73 $ 
 
$ 
 
-460,673.73 $ 
 
0.00 $ 
 
0.00 $ 
 
53,599.57 
 
3,570.00 1,225,714.63 
 
2,032,672.49 
 
0.00 $ 1,229,284.63 $ 2,086,272.06 
 
0.00 $ -580,402.04 $ -941 ,976. 75 
 
$ 
 
419,874.00 $ 
 
$ 
 
419,874.00 $ 
 
$ 
 
-40,799.73 $ 
 
71,657.00 
 
43,476.00 $ 43,476.00 $ 
 
463,350.00 $ -81,296.93 
 
1,170,713.39 
 
382,053.07 $ 1,170,713.39 
 
43,476.00 $ -198,348.97 $ 
 
0.00 
 
389,289.32 
 
228,736.64 160,552.68 
 
$ 
 
30,857.27 $ 
 
43,476.00 $ 
 
190,940.35 $ 
 
389,289.32 
 
- 27 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
Agriculture, U.S. Department of Through Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1996 Grant National School Lunch Program 1996 Grant Food Distribution Program (1} 
Total U. S. Department of Agriculture 
Education, U.S. Department of Direct Impact Aid 1990 Grant 1991 Grant 1994 Grant 1995 Grant 1996 Grant Through Board of Public Education for the City of Savannah and the County of Chatham Adult Education 1996 Grant Through Georgia Department of Education Elementary and Secondary Education Act Title I Grants to Local Educational Agencies 1995 Summer School 1996 Grant Title II Eisenhower Professional Development 1995 Regular 1996 Grant Title VI Innovative Education Program Strategies 1996 Grant Individuals with Disabilities Education Act Part B - Special Education Flow Through 1996 Grant Preschool 1996 Grant Vocational Education - Basic Grants to States High School Program Basic Grant 1996 Grant 
 
CFDA NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
10.553 $ 
* 10.555 10.550 
$ 
 
196,191.24 
555,695.21 $ 
191,401.81 
943,288.26 $ 
 
(2) 
1,489,810.35 (3) 191,401.81 
1,681,212.16 
 
84.041 $ 
 
69.06 
 
(4) 
 
84.041 
 
3,848.78 
 
(4) 
 
84.041 
 
51,624.54 
 
(4) 
 
84.041 
 
3,885.00 
 
(4) 
 
84.041 
 
13,986.00 
 
(4) 
 
84.002 
 
10,565.12 $ 
 
10,565.12 
 
* 84.010 * 84.010 
84.281 84.281 
84.298 
 
18,925.71 386,459.95 
3,692.63 2,374.15 
23,508.18 
 
18,925.71 386,459.95 
3,692.63 2,374.15 
23,508.18 
 
84.027 84.173 
 
85,537.49 14,834.94 
 
85,537.49 14,834.94 
 
84.048 
 
29,461.00 
 
(5) 
 
- 28 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE 
YEAR ENDED JUNE 30. 1996 
 
SCHEDULE "1" 
 
" 
FUNDING AGENCY PROGRAM/GRANT 
Education, U. S. Department of Through Georgia Department of Education Vocational Education - Basic Grants to States Tech-Prep Education 1996 Grant 
Total U. S. Department of Education 
Total Federal Financial Assistance 
 
CFDA NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
84.243 $ $ 
 
30,000.00 678,772.55 $ 
 
{5} 
545,898.17 
 
$ 1,622,060.81 $ 2,227,110.33 
 
Major Programs are identified by an asterisk (*) in front of the CFDA number. 
(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodities received and/or consumed by the system during the current fiscal year. 
(2) Expenditures for the School Breakfast Program were not maintained separately and are included in the 1996 National School Lunch Program. 
(3) Expenditures for this program include State and/or Other Funds. Expenditures are not maintained by fund source. 
(4) Funds earned on this program do not require reporting of expenditures. (5) Expenditures on this program were not maintained by fund source. 
 
See notes to the general purpose financial statements. - 29 - 
 
 BRYAN COUNTY BOARD OF EDUCATION CASH AND CASH EQUIVALENTS JUNE 30, 1996 
NONINTEREST BEARING ACCOUNT 
First Bank of Coastal Georgia, Pembroke, Georgia 
INTEREST BEARING ACCOUNTS 
First Bank of Coastal Georgia, Pembroke, Georgia 
N.O.W. Accounts (3.50%) 
 
SCHEDULE "2" 
$ 48,487.83 2,052,002.03 
$ 2,100,489.86 
 
See notes to the general purpose financial statements. 
- 30 - 
 
 BRYAN COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30. 1996 
 
SCHEDULE "3" 
 
Bryan County Department of Family and Children Services PEACH Program 
Bryan County Tax Commissioner County Wide Bond Tax County Wide School Tax 
City of Savannah and the County of Chatham, Board of Public Education for the Adult Education Federal Funds 
Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education Federal Other State Programs Alternative Programs Remedial Summer School Program Lottery Program Safe Schools Grant Federal Programs Elementary and Secondary Education Act Title I Grants to Local Educational Agencies Title II Eisenhower Professional Development 
Office of School Readiness Pre-Kindergarten Program 
Various Sources Returned Checks 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
DEBT 
 
GENERAL 
 
REVENUE 
 
SERVICE 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 
 
861.20 
 
86,463.80 
 
$ 
 
861.20 
 
$ 
 
1,313.17 
 
1,313.17 86,463.80 
 
22,417.04 
 
$ 
13,461.00 10,000.00 
973.69 
 
12,369.52 10,068.06 
2,860.00 
 
16,459.95 2,374.15 
208,937.00 170.50 
 
22,417.04 
12,369.52 10,068.06 13,461.00 10,000.00 
973.69 2,860.00 
16,459.95 2,374.15 
208,937.00 
170.50 
 
$ 134,347.23 $ 253,068.68 $ 
 
1,313.17 $ 388,729.08 
 
See notes to the general purpose financial statements. 
 
- 31 - 
 
 BRYAN COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY 
JUNE 30, 1996 
 
SCHEDULE "4" 
 
PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30 
1997 1998 1999 
 
TOTAL DEBT SERVICE 
 
1979 ISSUE 
 
INTEREST 
 
PRINCIPAL 
 
$ 90,000.00 $ 15,000.00 $ 
 
90,312.50 
 
10,312.50 
 
90,312.50 
 
5,312.50 
 
75,000.00 80,000.00 85,000.00 
 
$ 270,625.00 $ 30,625.00 $ 
 
240,000.00 
 
CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1995 Bonds Retired During Period 
Bonds Payable at June 30, 1996 
 
1979 ISSUE 
 
$ 
 
310,000.00 
 
70,000.00 
 
$ 240,000.00 
 
MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date 
 
MAY1 -NOV1 MAY1 
 
See notes to the general purpose financial statements. - 32 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "5" 
 
AGENCY/FUNDING 
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Program In-School Suspension Counselors Grades 4 and 5 Mid-term Adjustment Local Fair Share Technology Training Educational Equalization Funding Grant Food Services Other State Programs Alternative Programs At-Risk Summer School Health Insurance Innovative Programs Mentor Teacher Program Preschool Handicapped Program Remedial Summer School Program Lottery Programs Alternative School Program Exceptional Growth-Capital Outlay Instructional Technology Pre-Kindergarten Program Safe Schools Grant Technology Installation 
Office of School Readiness Pre-Kindergarten Program 
Office of Treasury and Fiscal Services Public School Employees Retirement 
CONTRACT Education, Georgia Department of Leadership Development Program 
OTHER Education, Georgia Department of Reimbursement for GENESIS Project 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
GENERAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
FUND 
 
TOTAL 
 
$ 8,341,147.00 1,207,687.00 251,320.00 362,407.00 121,359.00 2,407,098.00 
362,021.00 125,575.00 201,954.00 103,893.00 
27,927.00 246,289.00 -1,198,880.00 
51,530.00 1,269,370.00 
$ 
20,000.00 20,499.48 320,046.59 
5,000.00 7,995.00 
5,439.69 
 
114,526.00 
38,980.82 
2,467.00 $ 
105,000.00 405,000.00 
75,860.00 70,000.00 
 
$ 8,341,147.00 1,207,687.00 251,320.00 362,407.00 121,359.00 2,407,098.00 
 
362,021.00 125,575.00 201,954.00 103,893.00 
27,927.00 246,289.00 -1,198,880.00 
51,530.00 1,269,370.00 
114,526.00 
 
20,000.00 20,499.48 320,046.59 
5,000.00 7,995.00 38,980.82 5,439.69 
 
644,910.00 
 
2,467.00 644,910.00 105,000.00 405,000.00 
75,860.00 70,000.00 
 
208,937.00 
 
208,937.00 
 
51,569.00 
 
51,569.00 
 
1,000.00 
 
1,000.00 
 
1,500.00 
 
1,500.00 
 
$ 14,313,746.76 $ 1,020,770.82 $ 644,910.00 $ 15,979.427.58 
 
See notes to the general purpose financial statements. 
 
- 33 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF TAXES AND OTHER REVENUE 
YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "6" 
 
Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax 
Other Sources Contract Bryan County Department of Family and Children Services PEACH Program Interest Eamed Lost and Damaged Books Milk Court Settlement Sales Lunches School Assets Shared Service Contributions Armstrong State College First District Regional Educational Service Agency Georgia Southem University Tuition Other 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE PROJECTS 
 
FUND 
 
FUND 
 
DEBT SERVICE 
FUND 
 
TOTAL 
 
$ 5,142,561.51 10,704.88 28,836.95 
 
$ 79,496.98 $ 
 
79,496.98 
 
5,142,561.51 
 
159.94 
 
10,864.82 
 
430.86 
 
29,267.81 
 
9,214.87 34,529.49 $ 
3,920.27 
 
24,476.35 $ 89.27 
 
2,073.22 
 
575,796.25 
 
1,050.00 
 
210.00 850.00 316,106.13 7,857.00 
 
66.00 
 
3,972.59 
 
1,301.08 
 
9,214.87 64,279.51 
3,920.27 89.27 
575,796.25 2,073.22 
1,050.00 
210.00 850.00 316,106.13 7,923.00 
 
$ 5,557,914.32 $ 600,427.87 $ 3,972.59 $ 81,388.86 $ 6,243,703.64 
 
See notes to the general purpose financial statements. 
 
- 34 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT GENERAL AND SPECIAL REVENUE FUNDS 
YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "7" 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Interest Expense Other Expenditures 
Nonoperating Costs Principal and Interest Building and Building Improvements Equipment 
 
GENERAL FUND 
 
SPECIAL REVENUE 
FUND 
 
TOTAL 
 
$ 12,987,669.14 $ 3,243,272.83 51,221.68 235,285.41 7,948.00 37,231.22 93,242.51 140,966.55 102,532.55 93,674.36 
35,587.83 53,690.43 907,686.27 567,853.25 
277,205.51 41,270.70 43,739.54 31,623.16 
 
1,185,754.89 $ 259,690.64 14,884.30 6,874.33 
1,982.60 58,157.67 
3,473.09 
6,623.10 12,276.98 
17,985.74 462,664.73 
6,792.00 725,473.24 
1,567.31 3,268.29 
904.15 
 
14,173,424.03 3,502,963.47 66,105.98 242,159.74 7,948.00 39,213.82 151,400.18 144,439.64 102,532.55 100,297.46 12,276.98 35,587.83 71,676.17 1,370,351.00 574,645.25 725,473.24 278,772.82 44,538.99 43,739.54 32,527.31 
 
107,823.00 241,584.91 
 
105,246.12 534,516.97 
 
105,246.12 107,823.00 776,101.88 
 
Total Expenditures 
 
$ 19,301,108.85 $ 3,408,136.15 $ 22,709,245.00 
 
See notes to the general purpose financial statements. - 35 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT 
LOTTERY PROGRAMS 
YEAR ENDED JUNE 30. 1996 
 
EXPENDITURES 
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Other Purchased Services Supplies Other Expenditures 
Nonoperating Costs Principal and Interest Building and Building Improvements Equipment 
 
ALTERNATIVE SCHOOL PROGRAM 
 
EXCEPTIONAL GROWTHCAPITAL OUTLAY 
 
INSTRUCTIONAL TECHNOLOGY (1) 
 
$ 
 
598.00 
 
$ 1,869.00 
 
$ 1,105,583.73 
 
105,246.12 
 
Total Expenditures 
 
$ 
 
2,467.00 $ 1,105,583.73 $ =====10=5=,24=6=.1=2 
 
(1) Expenditures in the amount of $285,100.00 associated with the inception of a capital lease have been 
excluded from this schedule. 
 
See notes to the general purpose financial statements. 
- 36 - 
 
 SCHEDULE "8" 
 
PRE-KINDERGARTEN PROGRAM 
 
SAFE SCHOOLS 
GRANT 
 
TECHNOLOGY INSTALLATION 
 
TOTAL 
 
$ 
 
333,143.25 
 
$ 333,143.25 
 
74,690.74 
 
74,690.74 
 
2,701.50 
 
2,701.50 
 
256.00 
 
256.00 
 
15,010.74 
 
15,010.74 
 
166,587.53 $ 
 
2,907.00 $ 
 
70,000.00 
 
240,092.53 
 
849.25 
 
849.25 
 
20,697.99 
 
72,953.00 
 
105,246.12 1,105,583.73 
95,519.99 
 
$ 
 
613,937.00 $ 
 
75,860.00 $ 
 
70,000.00 $ 1,973,093.85 
 
- 37 - 
 
 THIS PAGE LEFT BLAHK 
 
 BRYAN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL 
GENERAL FUND-QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30. 1996 
 
SCHEDULE "9" 
 
Minimum Expenditure Requirements (Total Allotment) Expenditures on Combined Program Basis 
Salaries Operations 
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment 
Expenditures per Audit 
Amount of Underexpenditure for Total Allotment 
 
THIRTEEN WEIGHTED AND MEDIA CENTER 
PROGRAMS 
 
100% TEST FOR OPERATIONS PORTION OF THIRTEEN WEIGHTED PROGRAMS 
 
$ 10,348,624.00 $ 
 
332,745.00 
 
$ 11,324,697.22 708, 101 .77 $ _ __.:;;.56.:....:5:..!.,7:..:0:.:.7.:.7:.-=--9 
$ 12,032,798.99 
 
-202,665.94 $ 11,830,133.05 
 
$ 
 
o.oo $ ======o=.o=o 
 
See notes to the general purpose financial statements. - 39 - 
 
 BRYAN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS. BY PROGRAM 
GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1996 
 
!aENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total. K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories (*) Vocational Education Laboratories (*) Total General and Career Education Programs 
SPECIAL EDUCATION PROGRAMS Regular Programs Category I (*) Category II (*) Category 111 (*) Category IV (*) Sub-Total - Regular Category V (Gifted) (*) Total Special Education Programs 
REMEDIAL EDUCATION PROGRAM(*) Total Thirteen Weighted Programs 
MEDIA CENTER PROGRAMS Salaries Operations Total Media Center Programs 
Total Thirteen Weighted and Media Center Programs 
STAFF DEVELOPMENT PROGRAMS Cost of Instruction Professional Development 
Total Staff Development Programs (*) Identifies Thirteen Weighted Programs. 
 
ALLOTMENTS FROM DEPARTMENT OF EDUCATION 
 
REQUIRED 
 
ORIGINAL 
 
% 
 
ORIGINAL 
 
MID-TERM 
 
$ 
 
847,566.00 
 
$ 
 
762,809.40 $ 
 
2,150,341.00 
 
1,935,306.90 
 
$ 2,997,907.00 90 $ 2,698,116.30 $ 
 
1,151,452.00 90 
 
1,036,306.80 
 
2,046,315.00 90 
 
1,841,683.50 
 
1,296,276.00 90 
 
1,166,648.40 
 
488,323.00 90 
 
439,490.70 
 
360,874.00 90 
 
324,786.60 
 
$ 8,341,147.00 
 
$ 7,507,032.30 $ 
 
8,750.00 60,267.00 69,017.00 53,790.00 54,891.00 4,689.00 98,348.00 -9, 185.00 271,550.00 
 
$ 1,047,745.00 
 
$ 
 
942,970.50 $ 
 
-11,232.00 
 
$ 1,047,74500 90 $ 
 
942,970.50 $ 
 
159,942.00 90 
 
143,947.80 
 
$ 1,207,687 00 
 
$ 1,086,918.30 $ 
 
$ 
 
251,32000 90 $ 
 
226,188.00 $ 
 
$ 9,800,154.00 
 
$ 8,820,138.60 $ 
 
-11,232.00 -12,868.00 -24,100.00 -69,951.00 177,499.00 
 
$ 
 
284,931.00 90 $ 
 
256,437.90 $ 
 
77,476.00 90 
 
69,728.40 
 
$ 
 
362,407.00 
 
$ 
 
326,166.30 $ 
 
6,301.00 2,263.00 
8,564.00 
 
$ 10,162,561.00 
 
$ 9,146,304.90 $ 
 
186,063.00 
 
$ 
 
29,961.00 
 
91,398.00 
 
$ 
 
29,961.00 $ 
 
91,398.00 
 
$ 
 
121,359.00 100 $ 
 
121,359.00 $ 
 
827.00 000 
827.00 
 
See notes to the general purpose financial statements 
 
- 40 - 
 
 SCHEDULE "10'' 
 
TOTAL REQUIRED 
 
ACTUAL EXPENDITURES 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
AMOUNT OF UNDEREXPENDITURE 
FOR REQUIRED ALLOTMENT 
 
$ 
 
771,559.40 $ 
 
905,280.03 $ 
 
44,590.16 $ 
 
949,870.19 
 
1,995,573.90 
 
2,554,395.34 
 
120,803.44 
 
2,675,198.78 
 
$ 2,767,133.30 $ 
 
3,459,675.37 $ 
 
165,393.60 $ 3,625,068.97 $ 
 
0.00 
 
1,090,096.80 
 
1,187,537.80 
 
74,844.81 
 
1,262,382.61 
 
0.00 
 
1,896,574.50 
 
2,057,810.31 
 
126,995.70 
 
2,184,806.01 
 
0.00 
 
1,171,337.40 
 
1,426,530.75 
 
84,095.01 
 
1,510,625.76 
 
0.00 
 
537,838.70 
 
571,589.54 
 
17,076.66 
 
588,666.20 
 
0.00 
 
315,601.60 
 
356,597.46 
 
44,190.60 
 
400,788.06 
 
0.00 
 
$ 7,778,582.30 $ 
 
9,059,741.23 $ 
 
512,596.38 $ 9,572,337.61 
 
$ 
 
931,738.50 
 
$ 
 
37,623.03 $ 379,458.32 983,428.07 
47,921.55 
 
$ 
 
931,738.50 $ 
 
1,448,430.97 $ 
 
131,079.80 
 
214,162.08 
 
$ 1,062,818.30 $ 
 
1,662,593.05 $ 
 
$ 
 
156,237.00 $ 
 
171,119.98 $ 
 
$ 8,997,637.60 $ 10,893,454.26 $ 
 
483.25 $ 3,959.76 30,207.52 9,099.26 
 
38,106.28 383,418.08 1,013,635.59 
57,020.81 
 
43,749.79 $ 1.492, 180.76 
 
5,505.80 
 
219,667.88 
 
49,255.59 $ 1,711,848.64 
 
3,855.82 $ 
 
174,975.80 
 
565,707.79 $ 11,459,162.05 
 
0.00 0.00 
0.00 
 
$ 
 
262,738.90 $ 
 
71,991.40 
 
$ 
 
334,730.30 $ 
 
431,242.96 $ 
431,242.96 $ 
 
$ 142,393.98 
142,393.98 $ 
 
431,242.96 142,393.98 
573,636.94 
 
0.00 000 
 
$ 9,332,367.90 $ 11,324,697.22 $ 
 
708,10177 $ 12,032,798.99 $ 
 
0.00 
 
$ 
 
30,788.00 
 
91,398.00 
 
$ ~=1=22.,..1_8=6.=0=0 
 
$ 
 
59,781.17 $ 
 
59,781.17 
 
63,340.57 
 
63,340.57 
 
$ 
 
123,121.74 $ 
 
123,121.74 $======0=00= 
 
- 41 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS 
YEAR ENDED JUNE 30, 1996 
 
SCHEDULE "11" 
 
BOARD MEMBER ADDRESS 
Ms. Carrol Ann Coleman, Chairman (*) 144 Nashville Lane Richmond Hill, Georgia 31324 
Mr. Tim Beasley 576 Greenwich Drive Richmond Hill, Georgia 31324 
Mr. Ben MacMillan (*) 50 Bedingfield Court Richmond Hill, Georgia 31324 
Mr. Charles McCoy (*) 26 River Bend Road Richmond Hill, Georgia 31324 
Mr. Raymond McCoy(*) 122 Wilma Edwards Road Pembroke, Georgia 31321 
Mr. William B. Mock (*) 10325 Highway 280 East Ellabell, Georgia 31308 
Mr. Robert Ward (*) P.O. Box 307 Richmond Hill, Georgia 31324 
(*) Denotes Board Members Serving as of June 30, 1996 
 
COMPENSATION 
 
TRAVEL 
 
$ 
 
1,550.00 $ 
 
98.00 
 
900.00 
 
200.00 
 
1,450.00 
 
1,200.00 
 
1,500.00 
 
1,050.00 
 
$ 
 
7,850.00 $ ====9=8.0=0 
 
See notes to the general purpose financial statements. 
 
- 42 - 
 
 SECTION II COMPLIANCE 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Bryan County Board ofEducation 
COI\1PLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1996, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
Compliance with laws, regulations, contracts, and grants applicable to Bryan County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. 
The results of our tests of compliance disclosed material instances of noncompliance, which are described in the Schedule of Findings and Improper or Questioned Costs. 
96CRL-20 
 
 As also described in the Schedule of Findings and Improper or Questioned Costs, certain material instances of noncompliance noted above have been corrected in the financial statements. 
We considered these material instances of noncompliance in forming our opinion on whether the fiscal year 1996 general purpose financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated April 18, 1997 on those general purpose financial statements. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
a._,,,~~ Respectfully submitted, 
Claude L. Vickers State Auditor 
CLV:dt 96CRL-20 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Bryan County Board of Education 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have applied procedures to test the Bryan County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1996: 
 
(1) Political Activity 
 
(5) Allowable Costs/Cost Principles 
 
(2) Civil Rights 
 
(6) Drug-Free Workplace Act 
 
(3) Cash Management 
 
(7) Audit Follow-Up/Resolution 
 
(4) Federal Financial Reports 
 
(8) Administrative Requirements 
 
Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in s~ope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion. 
 
96CRL-50 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Bryan County Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedui:es disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule of Findings and Improper or Questioned Costs. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
~ 
Claude L. Vickers State Auditor 
CLV:dt 96CRL-50 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation 
and Superintendent and Members of the Bryan County Board ofEducation 
 
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
We have also audited the Bryan County Board of Education's compliance with the requirements governing: 
 
(1) Types of Services Allowed or Unallowed 
 
(5) Applicable Special Tests and Provisions 
 
(2) Eligibility 
(3) Matching, Level of Effort, and/or Earmarking 
 
(6) Other Requirement Claims for Advances and Reimbursements 
 
(4) Reporting 
 
These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1996. The management of the Bryan County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit. 
 
96CRL-80 
 
 Except as discussed in the following paragraph, we conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reas9nable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Bryan County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion. 
We did not observe the taking of either the Federal donated commodities inventory or the purchased foods inventory at June 30, 1996, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. However, this matter has no affect on the Board's compliance with the requirements listed in the second paragraph of this report. 
In our opinion, the Bryan County Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1996. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:dt 96CRL-80 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education 
and Superintendent and Members of the Bryan County Board ofEducation 
 
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS 
 
Ladies and Gentlemen: 
 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
 
In connection with our audit ofthe fiscal year 1996 general purpose financial statements of the Bryan County Board of Education and with our consideration of the Board's control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1996. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governmg: 
 
(I) Types of Services Allowed or Unallowed 
 
(2) Eligibility 
 
Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Bryan County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion. 
 
96CRL-120 
 
 With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Bryan County Board of Education had not complied, in all material respects, with those requirements. 
 
This report is intended for the information of management, the Federal cognizant audit agency and other 
 
Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a 
 
matter of public record. 
 
Resa submitted, 
 
CLV:dt 96CRL-120 
 
Claude L. Vickers State Auditor 
 
 SECTION III INTERNAL CONTROL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board of Education 
and Superintendent and Members of the Bryan County Board of Education 
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1996, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
The management of the Bryan County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not 
96ICL-3 
 
 be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and.,.operation of policies and procedures may deteriorate. 
In planning and performing our audit of the general purpose financial statements of the Bryan County Board ofEducation for the year ended June 30, 1996, we obtained an understanding ofthe internal control structure. With respect to the internal control structure, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide an opinion on the internal control structure. Accordingly, we do not express such an opinion. 
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. 
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories: 
(1) Accounting Controls (Overall) 
(2) General Fixed Assets 
A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions disclosed above are also considered to be material weaknesses. 
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Bryan County Board of Education's financial statements and this report does not affect our report thereon dated April 18, 1997. 
96ICL-3 
 
 This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
Respectfully submitted, 
 
CLV:dt 96ICL-3 
 
Claude L. Vickers State Auditor 
 
 CLAUDE L. VICKERS 
STATE AUDITOR 
(404) 656-2174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
April 18, 1997 
 
Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board of Education 
and Superintendent and Members of the Bryan County Board of Education 
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS 
Ladies and Gentlemen: 
We have audited the general purpose financial statements of the Bryan County Board of Education as of and for the year ended June 30, 1996, and have issued our report thereon dated April 18, 1997. This report was qualified for a scope limitation and for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Bryan County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated April 18, 1997. 
Except as discussed in the following paragraph, we conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Bryan County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program. 
We did not observe the taking of either the Federal donated commodities inventory or purchased foods inventory at June 30, 1996, nor could we satisfy ourselves as to the accuracy of the amounts stated as inventories through alternative procedures. 
In planning and performing our audit for the year ended June 30, 1996, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinions on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 
96ICL-7 
 
 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We pave addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated April 18, 1997. 
 
The management of the Bryan County Board of Education is responsible for establishing and maintaining an 
internal control structure. In fulfilling this responsibility, estimates and judgments by management are 
required to asse~s the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. 
 
For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories: 
 
GENERAL REQUIREMENTS 
 
SPECIFIC REQUIREMENTS 
 
(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports 
 
(1) Types of Services Allowed or Unallowed 
(2) Eligibility 
(3) Matching, Level of Effort, and/or Earmarking 
 
(5) Allowable Costs/Cost Principles 
 
(4) Reporting 
 
(6) Drug-Free Workplace Act (7) Audit Follow-Up/Resolution (8) Administrative Requirements 
 
(5) Applicable Special Tests and Provisions 
(6) Other Requirement Claims for Advances and Reimbursements 
 
For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk. 
 
During the year ended June 30, 1996, the Bryan County Board ofEducation expended 59% of its total Federal financial assistance under major Federal financial assistance programs. 
 
96ICL-7 
 
 We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to pre~enting or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each ofthe Board's major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. 
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations. 
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category: 
Administrative Requirements 
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. 
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness. 
This condition was considered in determining the nature, timing, and extent ofthe procedures to be performed in our audit of the Bryan County Board of Education's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1996, and this report does not affect our report thereon dated April 18, 1997. 
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record. 
R e ~ submitted, 
 
CLV:dt 96ICL-7 
 
Claude L. Vickers State Auditor 
 
 SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1996 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Finding Resolved Audit Control Number 6151-93-04 
The audit report for the year ended June 30, 1993, stated that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $223.25 for the Staff Development- Professional Development Program. For the year under review, an adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditure as required. 
AUDIT FOLLow:.uP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $109.76 Audit Control Number 6151-94-01 
The audit report for the year ended June 30, 1994, disclosed that the Board had an underexpenditure of Quality Basic Education (QBE) funds of $109.76 for the operations portion of the Remedial Education Program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $109.76 should be returned to the Georgia Department ofEducation through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period. 
AUDIT FOLLOW-UP/RESOLUTION Inadequate Accounting Records Federal Financial Assistance Finding Resolved Audit Control Number 6151-95-02 
The audit report for the year ended June 30, 1995, stated that accounting records of the Elementary and Secondary Education Act - Title II - Eisenhower Professional Development Program (CFDA 84.281) were not maintained on an individual project basis. For the year under review, accounting records were maintained on an individual project basis for this program as required. 
- 1- 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1996 
PRIOR YEAR 
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Finding Resolved Audit Control Number 6151-95-03 
The audit report for the year ended June 30, 1995, reported that the Board failed to submit a copy ofthe 1994 audit report to certain agencies that provided Federal financial assistance to the Board. During the year under review, the Board submitted copies ofthe 1994 and 1995 fiscal year audit reports to all agencies as required. 
PRIOR YEAR/CURRENT YEAR 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 6151-93-02 
The audit report for the year ended June 30, 1995, noted that the management of the Bryan County Board of Education had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group. 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation of Duties Reportable Condition - Material Weakness Audit Control Number 6151-93-03 
The audit report for the year ended June 30, 1995, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures. In the year under review, no improvement in adequate separation of employee duties was noted. This condition is a result of management's decision to limit the number of administ1ative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff. 
-2- 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30. 1996 
 
PRIOR YEAR/CURRENT YEAR 
 
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS -Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 6151-93-03 
 
Note: All Federal Financial Assistance Programs listed in the Schedule of Federal Financial Assistance, Schedule" 1" of this report are affected by this finding. 
 
FEDERAL FINANCIAL REPORTS Delinquent Completion Reports Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6151-95-01 
 
The audit report for the year ended June 30, 1995, stated that the Board failed to file a completion report by the required date in accordance with regulations established by the Georgia Department of Education for the following program: Preschool Program (CFDA 84.173). During the course of our audit, it was again noted that completion reports were not filed by the required dates as listed below: 
 
Program 
 
Due Date 
 
Date Submitted 
 
Elementary and Secondary Education Act Title I Grants to Local Educational Agencies (CFDA 84.010) 1996 Grant 
 
September 30, 1996 
 
October 4, 1996 
 
Individuals with Disabilities Education Act Part B - Special Education Flow Through (CFDA 84.027) 1996 Grant Preschool Program (CFDA 84.173) 1996 Grant 
 
September 30, 1996 September 30, 1996 
 
October 4, 1996 October 4, 1996 
 
This condition occurred because management failed to ensure timely submission of reports. The Board should establish procedures to ensure that reports are submitted as required by the grant agreements. 
 
-3- 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1996 
CURRENT YEAR 
GENERAL LEDGER Failure to Transfer Local Matching Funds Financial Statements Material Noncompliance Audit Control Number 6151-96-01 
The Board received approval for State Lottery capital outlay project funding, through Georgia Department of Education, for the 1997 fiscal year. Both the instructions in Chapter 41 of the Financial Management for Georgia Local Units of Administration (FMGLUA) and the agreement signed by the Board to receive this funding require that the Board transfer required local matching funds to the Capital Projects Fund by June 30, 1996, and designate those funds by project name and number. This transfer was not made by the Board at June 30, 1996. This condition occurred because management claimed not to be aware of the provisions ofFMGLUA. A correcting audit adjustment was necessary to transfer $43,476.00 from the General Fund to Lottery Project No. 97-615-002 as required. 
CASH MANAGEMENT Excessive Cash Balances Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 6151-96-02 
A review of cash management procedures for the Elementary and Secondary Education Act - Title I - Grants to Local Educational Agencies Program (CFDA 84.010) disclosed that cash draws utilizing DE Form 0147, "Quarterly Report of Expenditures and Estimated Requirements for Grant Funds", were made in advance of immediate cash needs, resulting in the accumulation of excessive cash balances. During fiscal year 1996, the program had an average cash balance of $29,757.19 with excessive ending monthly cash balances in 8 months. The excessive cash balances are a result of management's failure to adequately forecast the cash needs ofthis program. Procedures should be implemented to minimize the time elapsing between the transfer of funds from the Georgia Department of Education and disbursement of such funds by the Board. 
SUBSEQUENT YEAR 
PROCUREMENT Inadequate Bond Coverage Financial Statements Audit Control Number 6151-96-03 
In the period subsequent to June 30, 1996, the Bryan County Board of Education failed to provide bond coverage for their Interim School Superintendent, Mr. John Oliver for the period January 1, 1997 to January 6, 1997. The Board also failed to provide bond coverage for the School Superintendent, Mr. Dennis Tipton, who assumed office January 6, 1997. Failure to provide bond coverage is a violation of the Official Code of Georgia Annotated Section 20-2-104 which provides , in part, as follows: 
-4 - 
 
 BRYAN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1996 SUBSE" QUENT YEAR PROCUREMENT Inadequate Bond Coverage Financial Statements Audit Control Number 6151-96-03 
"Each county and independent system school superintendent must give bond with an approved surety company payable to the county or independent system board of education, the amount to be decided by board..." Appropriate action should be taken by the Board to obtain bond coverage. Procedures should be implemented to ensure that appropriate bond coverage is maintained. 
Note: The Bryan County Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report. 
-5 -