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 BEN HILL COUNTY BOARD or EDUCATION - TABLE OF CON rEN rs - 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE HNANCIAL STATEMENTS AND SUPI'Llo.MENTARY INFORMATIONSCHEDULE OF EXPENDmJRES OF FEDERAL AWARDS 
 
EXHIBITS 
 
GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
COMBINED STA"1 hMENTS - OVERVIEW 
 
A 
 
COMBINED BALANCE SHEET 
 
ALL FUND TYPES AND ACCOUNT GROUP 
 
2 
 
B 
 
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND 
 
CHANGES IN FUND BALANCES 
 
ALL GOVERNMENTAL FUND TYPES 
 
AND EXPENDABLE TRUST FUND 
 
4 
 
C 
 
COMBINED S I A rEMENT OF REVENUES, r:XPENDITURES AND 
 
CHANGES IN FUND BALANCES - BUDGET AND ACTUAL 
 
(NON-GAAP BASIS) 
 
GENERAL AND SPECIAL RLVENUE FUNDS 
 
7 
 
D 
 
STATEMENT OF REVENUES, EXPENSbS AND 
 
CHANGES IN FUND BALANCES 
 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND 
 
8 
 
E 
 
STATEMEN1 OF CASH FLOWS 
 
FIDUCIARY fUND 1 YPE - NONEXPENDABLE TRUST FUND 
 
9 
 
F NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
10 
 
ADOmONAL FINANCIAL INFORMATION 
 
COMB1N1NG STAH.MENTS 
 
SPECIAL REVENUE FUND 
 
G 
 
COMBINING BALANCI, SHEET 
 
22 
 
II 
 
COMBINING STATEMENT OF REVENUES, EXPENDrrURES 
 
AND CHANGES IN FUND BALANCES 
 
24 
 
CAPITAL PROJEClS FUND 
 
I 
 
COMBINING BALANCE SHEET 
 
26 
 
J 
 
COMBINING S rATEMENT OF REVENUES, EXPhNDlTURES 
 
AND CHANGES IN FUND BALANCES 
 
28 
 
 BEN HILL COlJNfY BOARD OF EDUCATION 
. TABLE OF CONTENTS - 
 
SeCTION I 
 
FINANCIAL 
 
ADDmONAL FINANCIAL INFORMATION 
 
EXHIBITS 
 
COMBINING STATEMEN"IS 
 
DEBT SERVICE FUND 
 
K 
 
COMBINING BALANCE SHEET 
 
30 
 
L 
 
COMBINING STATEMENT OF REVENUI,S, EXPENDITURES 
 
AND CHANGES IN I'UND BALANCES 
 
31 
 
M 
 
FIDUCIARY FUND 1 YPES 
 
COMBINING BALANCE SHEET 
 
32 
 
SCHEDULES 
 
I SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
 
33 
 
2 SCHEDULE OF STATE REVENUE 
 
35 
 
3 SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJEC,S 
 
37 
 
ALLOTMENTS AND EXPENDffiJRI::.S 
 
GENERAL fUND - QUALm' BASIC EDUCA liON PROGRAMS (QBE) 
 
4 
 
BY PROGRAM 
 
38 
 
5 
 
BY SITE 
 
39 
 
SECIION II 
COMPLIANCE AND INTERNAL CONTROL REPORTS 
RePORT ON COMPLIANCE AND ON INTeRNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVFRNMENT AUDITING STANDARDS 
REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-I33 
 
 BEN HILL COUNTY BOARD OF EDUCATION - TABLE OF CON rENTS - 
SECTION III AUDI fEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTlONf;D COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSl S 
SECTION IV fINDINGS AND QUESl IONcD COSTS SCHEDULE OF FINDINGS AND QUES nONED COSTS 
 
 SECTIONT FINANCIAL 
 
 {II'" LI W. Hlr-.ION 
";i"....TF NJUIIOH 
/ ..{)4) 1/,(, ;>174 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
2~4 Wo.1shlTlgton Street ~ W ~U1tC 214 
ALI ..tnl..l, (,corgIJ ,3()114-X4{)() 
ApnI3,2003 
 
Honorable Sonny Perdue. Governor Members of the General Assembly Members of the State Board of EducatIon 
and Supenntendent and Members of the Ben Hill County Board of EducatIon 
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORi'v1ATlONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
Ladles and Gcntlemcn 
We have audltcd the accompanYIng gencral-purpose financial statements of the Ben Hill County Board of Education, as of and for the year ended June 30. 2002, as hsted In the table of contcnts "I hese gencral-purpose financial statemcnts are the responslblhty of the Ben Hill County Board of Education's management Our responsibilIty IS to express an 0plmon on these general-purpose financIal statements based on our audIt 
We conducted our audit In accordance with audItIng standards generally accepted In the Umted States of Amenca and the standards apphcable to finanCial audits contained In Government AuditIng' Standards, Issued by the Comptroller General of the Umted States Those ~tandards requIre that we plan and perfonn the audIt to obtaIn reasonable assurance about whether the financIal statements are free ofmatenal mIsstatement An audIt Includes examInIng, on a test baSIS, eVIdence supportIng the amounts and disclosures In the financial statements An audit also Includes assessing the accountIng pnnclples used and slgmficant estimates made by management, as well as evaluating the overall finanCial statement presentatIon Wc belIeve that our audit proVides a reasonable basIS for our opInIOn 
As descnbed In the notes to the general-purpose finanCIal statements, the Board of Education's find11clUl statements have been preparcd u~lng certain accountIng pmctlces and polIclcs whIch, In our OpiniOn, vary In some respects from generally accepted accountIng pnnclples These vanances arc descnbed as follows 
 
2002ARL-13 
 
 * The gencral-purpose financIal statcments of the Board of Educallon did not contam a 
General FIxed Assets Account Group to account for property and eqUIpment owned by the Board of Education which should be mcluded to conform to generally accepted accountmg principles 
* School aClIvlly accounts mamtamed atthc mdlvldual schools are not mcluded m the 
gcneral-purpose financial statements To conform to gcnerally accepted accountmg principles, these accounts should be mcluded m thc gcneral-purpose financial statements 
* The Board of Education did not recognl.l:e as expendItures, m thc year ended 
June 30, 2002, a portIOn of salanes and the correspondmg employer's cost ofrelated benefits earned for contractual servlccs completcd prior to June 30, 2002 Also funds recclvcd, subsequent to Junc 30, 2002, from the GeorgIa Department of EducatIOn for the Statc's share of these unrccorded salanes and related bcncfits were not recordcd as rcvenue m the year under review Convcrsely, the similar expenditures and related rcvcnucs for c<Jntractual services completed prior to June 30, 2001, wcre Improperly recordcd m the year endcd June 30, 2002 To conform to gcnerally acccpted accountmg prinCiples, rcvcnues should bc recorded when available and measurablc and expenditures should be recordcd when Incurred, rather than when funds are received or dIsbursed 
The aggregate effects on the general-purpose finanCial statements of these vanances or omiSSIOns have not been detcrmmed, but arc belIcved to be material 
In our opmlOn, cxcept for the cffects on the general-purposc finanCial statements of the mailers referred to m thc precedmg paragraph, the general-purpose finanCial statements referred to above present faIrly, m all material respects, thc finanCIal posillon of the Ben Hill County Board of Education as of June 30, 2002, and the results of ItS operatIOns and the cash flows of ItS nonexpendable trust fund for the year then ended, m conforrmty With accountmg prinCiples generally accepted m thc Umted States of Amcrlca 
In accordance With Govcrnment Audltmg Standards, wc have also Issued our report dated April 3, 2003, on our conSideratIon of the Ben Hill County Board of EducatIOn's mtcrnal control ovcr finanCIal reportmg and our tcsts of ItS complIance with certam proVISIOns of laws, rcgulatIons, contracts and grants That rcport IS an mtegral part of an audit perfornled m accordance With Government Audltmg Standards and should be read m conjunction With thiS report m consldcrlng the results of our audit 
Our audit was performed for thc purpose of forrmng an opinIon on the general-purpose finanCIal statements of the Ben Hill County Board of EducatIOn taken as a whole Thc accompanymg combmmg statcmcnts (Exhibits G through M) and the finanCIal schcdules (Schedules I through 5), which mcludes the Schedulc of ExpendItures of Federal Awards as requlrcd by U S Office of Managcment and Budget Circular A-l33, Audits of States, Local Governments, and Non-Profit OrgalllzatlOns, are presented for purposes of additional analySIS and are not a reqUIred part of thc 
2002ARL-13 
 
 general-purpose financial statcments Such InformatIOn has been subjected to the auditIng procedurcs applied In the audit ofthe gcncml-purpose financIal statements and In our OpIniOn, except for the effects of the matters referred to In the thud pamgmph, such InformatIon IS faIrly stated, In all matcnal rcspects, In relatIon to the general-purpose financial statements taken as a whole 
 
A copy oflhls report has been filed as a permanent record In the office ofthc State Auditor and made aVaIlable to the press of the State, as provided for by OffiCial Code of Georl,'1a Annotated Section 506-24 
 
Respectfully submItted, 
 
- 
 
~.~~ 
 
Ru ell W HInton State Auditor 
 
RWH 1,'P 2002ARL-13 
 
 BEN HILL COUNTY BOARD OF EDUCATION 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET 
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 2002 
 
ASSETS 
Cash and Cash Equivalents 
Investments 
Accounts Receivable 
Inventones Food Donated Commodities Purchased Food 
Amount Available In Debt Service Fund 
Amount to be ProVIded In Future Years For Payment of Bond Debt 
 
GENERAL FUND 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
$ 
 
1,039,454 81 $ 
 
655,94567 $ 7,47891057 
 
2747,250 43 
 
10135967 
 
252,00044 
 
504,25281 
 
18,10915 9,93261 
 
Total Assets 
 
$ 3,888.064 91 $ 
 
935,98787 $ 7,983,163 38 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Accounts Payable Salanes Payable Expired Grant Balances Payable Contracts Payable Retalnages Payable Deferred Revenue General ObligatIOn Bonds Payable 
Tatal LIabilities 
FUND EQUITY 
Fund Balances Reserved For Debt Service For Endowment Corpus For Inventones Food Donated Commodities Purchased Food For Purpose of Bond Issue For SPLOST Projects Unreserved DeSignated for Self-Insurance Undeslgnated 
Total Fund EqUity 
 
$ 
 
197,32701 $ 
 
86,981 76 
 
26304 
 
279,05280 
 
80050 
 
33,22809 
 
$ 
 
805,12186 
 
126,894 10 
 
5,88747 
 
$ 
 
198,390 55 $ 
 
405,15012 $ 
 
932.01598 
 
$ 
 
$ 
 
11 79737 
 
3,677 ,87699 
 
$ 3.689,67436 $ 
 
18,10915 993261 $ 
 
6,41198659 639,16081 
 
502,79599 530,83775 $ 
 
000 7,051,14740 
 
Total Liabilities and Fund EqUity 
 
$ 3,888,064 91 $ 
 
935,98787 $ 7,983,16338 
 
The notes to the general-purpose flnaneta! statements are an Integral part of thiS statement - 2- 
 
 EXHIBIT "A" 
 
DEBT SERVICE 
FUND 
 
FIDUCIARY FUND TYPES TRUST FUNDS 
 
ACCOUNT GROUP GENERAL 
LONG-TERM DEBT 
 
TOTALS 
 
(Memorandum Only) 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
11,26385 $ 
 
822062 
 
$ 9,193,79552 $ 1,74844760 
 
72543141 
 
400022 
 
3,47668206 
 
3,402,221 39 
 
82628 
 
858,43920 
 
43914789 
 
$ 
 
737,521 54 
 
9,077 ,47846 
 
1810915 993261 
737,521 54 
9,077,47846 
 
28,17067 4,48866 
875,15351 
1,359,846 49 
 
$ 
 
737,521 54 $ 
 
12,220 B4 $ 
 
9,815,00000 $ 23,371 958 54 $ 7,857,47621 
 
$ 
 
284,30877 $ 
 
10320333 
 
27931584 
 
269,064 54 
 
34 028 59 
 
9,87007 
 
805,121 88 
 
126,894 10 
 
588747 
 
774975 
 
$ 
 
9,815,000 00 
 
9,81500000 
 
2,235,000 00 
 
$ 
 
9815,00000 $ 11,350,55665 $ 2,624,887 69 
 
$ 
 
737,521 54 
 
$ 
 
2,000 00 
 
000 
 
$ 
 
737521 54 $ 
 
10,220 B4 12,22084 
 
$ 
 
737,521 54 $ 
 
875,15351 
 
2000 00 
 
2,000 00 
 
18,10915 993261 
641198659 639160 81 
11,79737 4,190,89382 
$ 12,021 401 89 $ 
 
2817067 4,48866 
2233028 4,300,44540 5,232,588 52 
 
$ 
 
737,521 54 $ 
 
12,22084 $ 
 
9,815,00000 $ 23371,95854 $ 7,857,47621 
 
-3- 
 
 BEN HILL COUNTY BOARD OF EPUCATION COMBINED STATEMENT OF REVENUES, EXPENDITURES ANp CHANGES IN FUND BALANCES 
ALL GOVERNMENTAL FUND TYPES ANp EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 2002 
 
REVENUES 
State Funds Federal Funds Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Current 
InstructIOn Support servICeS 
Pup~ SeMces 
Improvement of Instructional servICeS Educational Media SeIV'lCeS General AdmtnlstratlOn School AdmlllJstrahon BUSiness AdminIStratIOn Maintenance and OperatIOn of Plant Student Transportation 5eMceS Other Support Services Food ServICes Operauon Capital Outlay Debt servICe PnnClpal Interest PaYIng Agent Fees 
Total Expenclltures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Acaued Interest on Bonds Sold Premium on Bonds Sold Proceeds from General Obhgatlon Bonds 
Par Value Operating TransfeB In Operating Transfers Out 
Total Other Financing Sources (Uses) 
Excess of Revenues and Other Fr.nanclng Sources over (under) Expenditures and Other FinanCing Uses 
FUND BALANCE JULY 1 
Food Inventory Net Change In Penod Donated Commodities Purchased Food 
 
GENERAL FUND 
 
GOVERNMENTAL FUND 
 
SPECIAL 
 
CAPITAL 
 
REVENUE 
 
PROJECTS 
 
FUND 
 
FUND 
 
S 16,139,41957 $ 
4,316,16104 481,10184 
$ 20 936,682 45 $ 
 
877 361 54 2,745,771 57 
$ 319,436 90 
3942,57001 S 
 
63907455 81 ,70724 
720,781 79 
 
$ 14,68045288 $ 
568,526 90 266,766 04 378,93320 56855558 1,677,723 52 261,06150 1 382,54092 975,64879 19275264 
 
2093904 30 
112,571 03 186,62429 
345924 80,83282 
S 17,23551 5000056 3203816 1 399,781 36 
 
177,26579 1,452,487 76 
 
$ 20,952,961 97 $ 
 
$ 
 
-16,27952 $ 
 
3,976,44727 $ -33,877 26 S 
 
1,629,75355 -908,971 76 
 
$ 
 
$ 
 
-$5,596 98 
 
S 
 
-65,596 98 S 
 
$ 6559698 
 
3946500 7850 000 00 
 
65,596 98 $ 7,889,46500 
 
S 
 
-<l1 ,87650 $ 
 
3771 550 86 
 
31,71972 $ 503,73560 
 
698049324 70,654 16 
 
-10,06152 5,44395 
 
FUND BALANCE JUNE 30 
 
S 3,689:674 36 $ 
 
The notes to Ule general-purpose fiflanaal '.lotatements are an mtegral part of ttus statement -4- 
 
53183775 $ 7,051 ,147 40 
 
 EXHIBIT "8" 
 
TYPES 
DEBT SERVICE 
FUND 
 
TOTAL 
 
FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND 
 
TOTALS 
 
(Memorandum Only) 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 17,016,78111 
 
2,745 nl 57 
 
$ 
 
34255975 
 
529779534 
 
20,42304 
 
902,66902 S 
 
$ 
 
362,98279 S 25,963,01704 S 
 
$ 2317 78 
 
17 016,781 11 $ 2745,771 57 5,297,79534 904,98680 
 
16,569494 82 2422,272 55 4922 559 81 934,42615 
 
2,317 78 $ 25,965,334 82 $ 24,848,75333 
 
$ 16774,35718 $ 
 
681 09793 453390 33 378,93320 572,01482 1,756,556 34 438,32729 1,399,77643 1,025,649 35 224,79080 1 399781 36 1 45248776 
 
S 
 
27000000 
 
236 235 00 
 
1,261 70 
 
27000000 23623500 
1,261 70 
 
$ 
 
507,496 70 S 27,066,65949 $ 
 
$ 
 
-144,51391 $ -1,103,64245 $ 
 
1,81434 $ 16,776171 52 $ 15,81379345 
 
681,09793 453,39033 378,93320 572,01482 1,758 556 34 438 327 29 1,399 776 43 1,025,649 35 22479080 1,399,78136 1 452,48776 
 
562,39591 426,34222 370,49687 497,22491 1,735 892 23 26951866 1,49812727 890 366 41 209,75894 1 392,344 50 
29,34584 
 
270,000 00 236,235 00 
1,26170 
 
25500000 12370750 
87215 
 
1,81434 $ 27.068,47383 $ 24,075,18706 
 
50344 $ -1,103,13901 $ 
 
773,566 27 
 
$ 
 
6,881 94 S 
 
6881 94 
 
3946500 
 
785000000 65596 98 -65,596 98 
 
$ 
 
6881 94 $ 7,896,34694 
 
$ 
 
-137631 97 $ 6,792,704 49 $ 
 
87515351 
 
5,221,094 13 
 
-10061 52 5,44395 
 
$ 
 
6,881 94 
 
39,46500 
 
7,850,000 00 65596 98 $ -65,596 98 
 
$ 7896,346 94 $ 
 
58,62537 -58,62537 
000 
 
50344 $ 7717 18 
 
6793,20793 $ 522881131 
 
77356627 4452,08747 
 
-1006152 5,44395 
 
2,64776 50981 
 
S 
 
737,521 54 $ 12,009,18105 $ 
 
8,22062 S 12,017,401 67 $ 5228,811 31 
 
-5- 
 
 BEN H!LL COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
BUDGET AND ACTUAL - (NON-GMP BASIS) GENERAL AND SPECIAL REVENUE FUNpS 
YEAR ENDED JUNE 30 2002 
 
GENERAL FUND 
 
BUDGET 
 
ACTUAL 
 
REVENUES 
State Funds Foderal Funds Taxes Other Funds 
Total Revenues 
EXPENDITURES 
 
$ 1562672600 $ 1613941957 
 
4083429 00 21200000 
 
4,316,16104 481 10184 
 
$ 19,922,155 00 $ 2093668245 
 
Current Instruction Support Services 
Pup~SeM~ 
Improvement of Inslrucbona! ServICes Educahonal Media ServiceS General Administration School Adm,mstrahon BUSiness Admlnlstrallon Maintenance and Operation of Plant Student TransportalJon SeMC8s Central Support ServlC8S Other Support $ervlC85 Food SelVlCes Operation 
Total Expenditures 
Excess of Revenues over (under) Expendrtures 
OTHER FINANCING SOURCES fUSES) 
 
$ 14868 104 00 $ 1468045288 
 
54077500 29406800 36669300 46878600 1 592026 00 27545700 1,58361000 859,43900 
14534 00 190 620 00 
 
56852690 266766 04 37893320 568,55558 1,677 723 52 261061 50 1 382,54092 975,64879 
19275264 
 
$ 21 ,054, 11200 $ 2095296197 
 
$ -1,131,95700 $ 
 
1627952 
 
Other Sources Other Uses 
Total Other FinanCing Sources (Uses) 
 
$ 135,00000 $ $ 135,00000 $ 
 
-65,596 98 -65 596 98 
 
Excess of Revenues alld Other Flnancmg Sources over (under) Expenditures and Other FinanCIng Uses 
 
$ -1 266,95700 $ 
 
-81,87650 
 
FUND BALANCE JULY 1 2001 
Adjustments Food Inventory - Net Change In Penod 
Donated Commodities Purchased Food 
 
3670536 87 566942 
 
3771 550 86 
 
FUND BALANCE JUNE 30 2002 
 
$ 2 1397 191045 S 3,689,674 36 
 
SPECIAL REVENUE FUND 
 
BUDGET 
 
ACTUAL 
 
$ 82343540 $ 877 361 54 2751 90754 2745771 57 
 
371,38306 
 
319,436 90 
 
$ 3,946,72600 $ 3,942,57001 
 
$ 1,935,66100 $ 2,093,904 30 
 
166004 00 13511900 
 
11257103 186 624 29 
 
5238800 78806 00 
 
345924 8083282 
 
24,531 00 2443100 
 
17 235 51 5000056 
 
34,556 00 1,454,465 00 
 
32,03816 1,399,78136 
 
$ 3,905.95900 $ 3,976,44727 
 
$ 40,76700 $ -33,877 26 
 
$ 65596 98 
 
S 65596 98 
 
$ 4076700 $ 31 71972 
 
51905595 
 
50373560 
 
-10472 
 
-10,061 52 5,44395 
 
$ 55971823 $ 530183775 
 
The notes to the generalpurpose finanCial statements are an Integral part of thiS statement 7 
 
 BEN HILL COUNTY BOARD OF EDUCATION STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30 2002 
 
EXHIBIT "D" 
 
OPERATING REVENUES None Recorded 
OPERATING EXPENSES None Recorded Operabng Income 
NONOPERATING REVENUES Interest Earned Net Income 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
CUMBEE-MCCALL FUND 
 
TOTALS (Memorandum Only) 
YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 
 
S 
 
000 $ 
 
000 $ 
 
000 
 
$ 
 
000 S 
 
000 $ 
 
000 
 
S 
 
000 $ 
 
000 $ 
 
000 
 
223 01 
 
223 01 
 
189 00 
 
$ 
 
223 01 $ 
 
223 01 $ 
 
18900 
 
3,77721 
 
3,77721 
 
3,58821 
 
$ 
 
4,000 22 $ 
 
4,000 22 $ _ _..:3:107'~7.,;"7.:;2.,;,,,1 
 
The notes to the general-purpose finanCIal stataments are an Integral part of thiS statement -8- 
 
 BEN HILL COUNTY BOARD OF EDUCATION STATEMENT OF CASH FLOWS 
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 2002 
 
EXHIBIT "E" 
 
Cash Flows from Operating AclMtles Net Cash Provided (Used) by Operating Acllv,bes 
Cash Flows from Investing AcllvrtJes Interest ReceIVed on Investments Purchase of Investments 
Net Increase (Decrease) In Cash Cash and Cash EqUivalents - July 1 
Cash and Cash EqUIValents - June 30 
 
CUMBEE-MCCALL FUND 
 
TOTALS (Memorandum Only) 
YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
$ 
 
22301 $ 
 
22301 $ 
 
18900 
 
-22301 
 
-22301 
 
-18900 
 
$ 
 
000 $ 
 
000 $ 
 
000 
 
000 
 
000 
 
000 
 
$ 
 
000 $ 
 
o00 $ 
 
..::0:.:;0:::,0 
 
The notes to the general-purpose financial statements are an Integral part of thIS statement - 9- 
 
 BEN HILL COUNTY BOARD OF EDUCAnON 
 
eXHlBl r "F" 
 
NOTES 10 TilE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY 
The Ben HlIl County Board of EducatIOn (School Dlstnet) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Supenntendent appOInted by the Board. The School Dlstnct IS organized as a separate legal entIty and has the power to levy ta.... es and Issue bonds Its budget IS not subject to approval by any other entIty AccordIngly, the School Dlstnct IS a pnmary government and consists of all the organlL<ltlOns that compose ItS legal entIty 
FUND ACCOUNTING 
The School Dlstnet uses funds and an account group to report on ItS financial posItIon and the resulls of ItS operations Fund accountIng IS deSIgned to demonstratc legal complIance and to aid financial management hy segregatIng transactIOns rclated to certaIn governmental functIons or actIvIties A fund IS a separate accountIng entIty with a self-balanCIng set of accounts An account group IS a finanCial reportIng deVice deSigned to prOVIde accountablllty for certaIn assets and liabilities that are not recorded In the funds hecause they do not dIrectly affect expendable available finanCIal resources 
General Fixed Assets are recorded as expendlturcs In the vanous funds at the tIme of purchase A General Fixed Assets Account Group IS not presently maIntaIned by thc School Dlstnct To conform to generally accepted accountIng pnnclples, a Gencral Fixed Assets Account Group should he maIntaIned for reportIng the cost of assets acqUIred by governmental fund types 
Allhough "school activity accounts" are maintained at the indiVidual schools, neither the assets, lIabllltles and fund eqUIty. nor the revenues, expendIlures and changes In fund balanccs of these accounts arc retlected In these finanCial statements 10 conform to generally accepted accountIng prinCiples. these accounts should be recorded In the general-purpose finanCial statements 
The general-purpose finanCial statements account for all State, Federal. Taxes and Other funds under control of the School Dlstnct, In compliance With generally accepted accountIng pnnclples applicable to governmental umts. unless otherwise disclosed In these notes Funds and the account group presented In thiS report arc as follows 
GOVERNMENTAl. FllND TYPES - are used to account for all or most of the School Dlstnct's educatIOnal activIties Governmental Fund Type~ Include 
GENERAL FUND - thc fund used to account for all financIal resources of the School Dlstnct eAcept tho~c rcqUlred to be accounted for In another fund Thesc transactIons relate to rcsourccs ohtaIncd and used for services proVided by a board of educalion 
 
- J0 - 
 
 BEN HILL COUNTY BOARD OF EDUCAnON 
 
EXHIBIT "F" 
 
NOTES TO THIo GENERAL-PURPOSIo FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
SPECIAL REVENUE FUND - the fund uscd to account for the proceeds of specIfic revenue sourccs (other than for major capItal projects) that are legally restncted to expenditures for specIfied purposes These funds are receIved pnmanly from thc GeorgIa Departmcnt of Education and from thc Federal govcrnmentto accomplish specIfic cducalional objectIves 
CAPITAL PROJECTS FUND - thc fund used to account for financIal rcsourccs to bc used for the acqUlslllon or constructIOn of major capItal facIlities 
DEBT SERVICE FUND - thc fund used to account for thc accumulatIon ofresourccs for, and thc paymcnt of. general long-term pnnclpal, Interest and paymg agcnt fccs 
FIDUCIARY FUND TYPES - the funds used to account for assets held by a govcrnmcnt umt m a trustee capacity or as an agent for mdlvlduals. pnvate organlzalions, othcr govcrnment umts and/or othcr funds These funds Include 
NON EXPENDABLE TRUST FUND Cumbee-McCall Fund - thc fund used to account for an endowment ofwhich the corpus IS to bc Invested and preserved mtact WIth the resultant mcome to be used for the purpose of provIdIng for the care and support of underpnvlleged chIldren 
EXPENDABLE TRUST FUND Fitzgerald High School College Preparatory Fund - the fund used to account for Income dlstnbuted by the Trustee and used to provldc for cxpendltures pursuant to rccommendalions of an adVISOry committee 
ACCOUNT GROUP 
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financl8l rcportIng deVice used to account for general obllgalion debt outstandIng 
BASIS OF ACCOUNTING 
The accountIng and financl8l reportIng treatment applied to a fund IS determIned by ItS measurement focus All governmental and expendable trust funds are accounted for USIng a currcnt financial resources measurcment focus WIth thIS measurement focus, only current assets and current lIabllllies generally are Included on the balance sheet OperatIng statements of these funds present Increases (I e , revenues and other finanCIng sourccs) and decreases (I e , expenditures and other financmg uscs) In nct currcnt assets Their rcported fund balance IS conSIdered a measure of aVailable spendable resources 
Ll8bllltles which are expected to be financed from available spcndablc resources are reported as lIabllllies In thc governmcntal funds Othcr lIabllIlies, whIch are not expected to be financed from avallablc spcndablc resourccs, arc reported In thc Gcneral Long-Term Debt Account Group 
- 11 - 
 
 AEN HILL COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAl ,-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
All nonexpendable trust funds are accounted for on a flow of economIc resources mcasuremcnt focus With this measurement focus, all assets and hablhtles assocIated with the operatIon ofthese funds are Included on thc balance sheet Operating statements present Increases (e g, revenues) and decreases (e g , expenses) In net total asscts 
Governmental and expendable trust funds are accounted for uSing the modified accrual basiS of accounting under which 
Revenues arc recognized when susceptible to accrual (I e , when they become both measurable and available) "Measurablc" means the amount of the transaction can be detcrmlned and "available" means colleCtible within the current penod or soon enough thcreafter to bc used to pay hablhtles of the currcnt penod The School DIstrict conSIders receivables collected within sIxty days after yearend to bc available Property taxes, sales taxes and Interest are conSidered to be suseeptlblc to accrual Nonexchange transactions, In which the School District gives (or receIves) value Without directly receIVIng (or giVing) equal value In exchange, Include property taxes, local option sales taxes, Intergovernmental grants and donations Revenue for property taxes IS recogniZed In the fiscal year for which the taxes are leVied, Revenue from sales taxes IS recognized In the fiscal ycar the resources arc receIved or susceptible to accrual Revenue from grants and donations IS recognized In thc fiscal year In which all ehgIblhty reqUIrements have been satisfied 
Expenditures are generally recognized when the related fund hablhty IS Incurred 
A departure from the above definitions 15 the accounting treatment affordcd the final two paymcnts on General Fund teachers' and bus dnvers' contracts, and the resources available from the Gcorgla Department of EducatIOn for thc State's share of thesc contracts Dunng fiscal year 2002, a substantial number ofpersonncl of the School Dlstnct were employed for a one hundred and nInety day penod begInning In August 2001 and ending In early June 2002 Personnel contracts for thiS employment penod speCify that compensation be paid In twelve equal monthly payments beginning In September 2001 and ending In August 2002 State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Educallon to the School Dlstnct In the same twelve months As of June 30, 2002, compensatIOn under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made Payments for these two months wcrc made and rccorded as expenditures by thc School Dlstnct subscquentto June 30, 2002 Also, the State's portion of the compensation patd In July and August 2002 was received and recorded as revenue In the fiscal year subsequent to June 30, 2002 Conversely, the Similar expenditures and related revenues for contractual services completed pnor to Junc 30, 2001, werc recorded In the year ended June 30, 2002 Gcnerally accepted accounting pnnclplcs reqUIre that revenues be rccorded when available and measurable and that expendItures be recorded when Incurred, rathcr than when funds are received or disbursed 
The accrual basiS of accountIng, as reqUIred by gcnerally accepted accounting pnnclples, IS utlhzed by nonexpendable trust funds Under the accrual basiS of accounting, revenues are recorded when earned and expenses are recorded at the lime hablhtles are Incurred 
- 12 - 
 
 BLN HILL COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEl'.'TS 
 
JUNE 30, 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BUDGET 
The Ben HilI County Board of EducatIon's budget IS a complete financial plan for the School Dlstnct's fiscal year and IS based upon estimates of expenditures together with probable fundmg sources There IS no statutory prohibitIon regardmg ovcrexpendlture ofthe budget at any level The budget for all governmcntal funds IS prepared by fund, functIOn and object The legal level of budget control was established by the Board at the aggregate level The budget for governmental funds was prepared on a basIS other than generally accepted accountmg pnnclples 
The budget process begms when thc School Dlstnct's admmlstratlOn prepares a tentatIve budget for the Board's approval After approval of this tcntallve budget by the Board, such budget IS advertIsed at least once m a newspapcr of general circulatIon m the locality At the next regular meetmg of the Board after advertisement, the Board receives comments on thc tentatIve budgct, makes reVISIOns as necessary and adopts a final school budget ThIS final budget IS then submitted, m accordance wIth provIsions of the Quality BaSIC EducatIon Act, OCGA Section 20-2-167(c), to the Georgia Department of EducatIon The Board may mcrease or decrease the budget at any lime dUring the year All unell.pended budget authonty lapses at fiscal year-end 
CASH AND CASH EQUIVALENTS 
COMPOSITION OF DEPOSITS Cash and cash eqUIvalents consist ofcash on hand, demand depOSits and short-term mvestmcnts wIth ongmal matUritIes of three months or less from the date of acqUISItIon m authorILed finanCial mstItutlOns Georgia Laws OCGA 45-8-14 authorize the School Dlstnct to depOSIt ItS funds m one or more solvent banks or msured Federal savmgs and loan associatIOns 
INVESTMENTS 
COMPOSITION OF INVESTMENTS Investments made by the School District m nonpartlclpatmg mterest-earnmg contracts (such as certificates of depOSit) and rcpurchase agreements are reported at cost Partlclpatmg mterest-earnmg contracts and money market mvcstments with a maturity at purchase of one year or less arc reported at amortized cost Both participating interest-earning contracts and money marlet Investments with a matunty at purchase greater than one year are reported at faIr value The OffiCial Code ofGeorgl.I Annotated SectIOn 36-83-4 authorizes the School Dlstnctto mvestlts funds and In selecting among options for mvestment or among institutional bIds for depOSits, the highest rate of return shall be the obJective, given eqUIvalent conditIons of safety and liqUIdity Funds may be Invested m the followmg 
(I) ObligatIons Issued by the State of Georgia or by other states, 
(2) ObligatIons Issued by thc Umted States government, 
 
- 13 - 
 
 BEN HILI COUNTY BOARD OF EDUCATION 
 
EXHIBIT "1''' 
 
NOI ES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30. 2002 
 
Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
 
(3) OblIgatIons fully Insured or guaranteed by the Umted States government or a Umted States government agency, 
 
(4) OblIgatIons of any corporatIon of the Umted States government, 
 
(5) Pnme banker's acceptances, 
 
(6) The Local Government InvestInent Pool administered by the State of Georgia, Office of Treasury and Fiscal Services, 
 
(7) Repurchase agreements, and 
 
(8) OblIgatIOns of other polItical subdIVISIOns of the State of Georgia 
 
RECEIVABLES 
 
Receivables consist of grant rClmbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from informatIon avaIlable Receivables are recorded when either the asset or revenue recogmtlOn cntena has been met Receivables recorded on the general-purpose financial statements do not Include any amounts which would necessitate the need for an allowance for uncollectIble receIVables 
 
PROPERTY TAXES 
 
The Ben HIll County Board of CommiSSioners fixed the property tax levy for the 200 I tax digest year (calendar year) on October 4,2001 (levy date) Taxes were due on December 20,2001 (lIen date) Taxes collected within the current fiscal year or wlthm 60 days after year-end on the 2001 tax digest are reported as revenue m fiscal year 2002 The Ben HIli County Tax CommIssIOner bIlls and collects the property taxcs for the School Dlstnct, withholds 2 5% of taxes collected as a fee for tax collectIon and remits the balance of taxes collected to the School DIStnCt Property tax revenues dunng the fiscal ycar ended June 30, 2002 for mamtenance and opcratlOns amounted to $4,256,578 56 and for school bonds amountcd to $20,223 57. 
 
The tax millage rate levlcd for the 2001 tax year (calendar year) for the Ben HIli County Board of Education was as follows (a mIll equals $1 per thousand dollars of assesscd value) 
 
School Opcrallons 
 
~mllls 
 
SALES TAXES 
 
SpeCial Purpose Local OptIOn Sales Tax revenue dunng thc year amounted to $959,647 40 and IS to be used for capital outlay for educatIonal purposcs or debt service ThIS sales tax was authoTlzed by local referendum and the salcs tax must be re-authonzed at least every five years 
 
- 14 - 
 
 BEN HILL COUNTY BOARD OF EDUCATION 
 
EXHIBIT "fo" 
 
NOTES I 0 THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
INVENTORIES 
FOOD INVENTORIES Inventones of donated food commodltlcs used m the preparatIon of meals are reported on the Combmed Balancc Sheet atthclr Federally asSigned value Purchased foods mventones are reported on thc Combmed Balance Sheet at cost (first-m, first-out) Donated food commodltIcs are recorded as revenucs and expenditures at the time commodity Items are recclved Purchased foods mventoncs are recorded as expenditures at the tIme of purchase The mventones reported on the balance sheet for donated food commoditIes and for purchased foods are equally offset by reservatIons of fund balance which mdleates that these amounts do not constItute "available spendable resources" even though they arc a component of net current assets 
GENERAL OBLIGATION BONDS 
The School Dlstnct Issues general oblIgatIon bonds to proVide funds for the acqUISItIon and constructIon of major capital faCIlItIes Bond premIUms and discounts, as well as Issuance costs, are recognIzed m the finanCial statements dunng the year bonds are ISSUed General oblIgatIon bonds are direct oblIgatIons and pledge the full faith and credit ofthe govemment The outstandmg amount of these bonds IS recorded m the General Long-Term Debt Account Group 
INTERFUND TRANSACTIONS 
The School Dlstnct has the followmg types of mterfund transactIOns 
Reimbursements of expenditures/expenses InItIally made from a fund that are properly applIcable to another fund are recorded as expenditures/expenses m the relmbursmg fund and as reductIons of expenditures/expenses m the fund that IS reimbursed 
Operating transfers are recorded for all mterfund transactIons other than reImbursements 
MEMORANDUM ONLY - TOTAL COLUMNS 
Total columns on the general-purpose finanCial statements are captIoned "Memorandum Only" to mdleate that they are presented only to faCIlitate finanCial analySIS Data m these columns do not present finanCial POSition, results ofoperatIons or cash flows m eonformily With generally accepted accountmg pnnclples Neither are such data comparable to a consolIdatIon lnterfund elimmatlOns have not been made m the aggregallon of this data 
Note 2 DEPOSITS 
COLLATERALIZATlON OF DEPOSITS OffiCial Code of Georgl3 Annotated (OCGA) SectIOn 45-8-12 proVides that there shall not be on depOSit at any time m any depOSitory for a tIme longer than ten days a sum of money which has not 
- 15 - 
 
 BEN HILL COUNTI' BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUN~ 30, 2002 
 
Notc 2 DEPOSITS 
been sccured by surety bond, by guarantee of msurance, or by collatcral The aggregate ofthe face value of such surety bond and the markct value of secunlJes pledged shall be equal to not less than 110 percent of the publIc funds bemg secured after the deduclJon ofthe amount ofdeposIt msurance If a depository elects the pooled method (OCGA 45-8-13 I) the aggregate ofthe market value of the secuntIcs pledged to secure a pool ofpublIc funds shall be not less than 110 percent ofthe dally pool balance OCGA SectIOn 45-8-11 (b) proVIdes an officer holdmg publIc funds may, m hIS discretIOn, waive thc reqUIrement for secunty m the case of operatmg funds placed m demand depOSit checkmg accounts. 
Acceptable sccunty for depoSits consIsts of anyone of or any combmalJon of the followmg 
(l) Surety bond sIgned by a surety company duly qualIfied and authonzed to transact busmess wlthm the State of Georgia, 
(2) Insurance on accounts proVided by the Federal Dcposlt Insurance CorporatIOn, 
(3) Bonds, bIlls, notcs, certlficatcs of mdebtedness or other direct oblIgatIOns of the Umted States or of the State of GeorgIa, 
(4) Bonds, bIlls, notes, certIficates of mdebtedness or other oblIgatIOns of the countIes or mumclpalIlJes of the State of Georgia, 
(5) Bonds of any publIc authonty created by the laws of the Statc of GeorgIa, provldmg that the statute that created the authonty authonzed the use of the bonds for thiS purpose, 
(6) Industnal revenue bonds and bonds of development authonlJes created by thc laws ofthc Statc of Georgia, and 
(7) Bonds, bIlls, notcs, certIficates of mdebtedness, or other oblIgatIOns of a subSIdIary corporatIOn of the Umted States government, whIch are fully guaranteed by the Umted States government both as to pnnclpal and mtcrcst or debt obhgalJons ISSUed by the Federal Land BaTIk, thc Federal Home Loan Bank, the Federal Intennedlate CredIt Bank, the Central Bank for CooperalJves, the Farm Credit Banks, the Fedcral Home Loan Mortgage ASSOCIation, and the Federal NalJonal Mortgage AssocIalJon 
CATEGORIZAnON OF DEPOSITS At June 30, 2002, the bank balances were $14,966,771 77 The amounts ofthe total bank balances arc clasSified mto threc categones of credit nsk 
Catcgory I - Cash that IS msured (e g , Federal depository msurance) or collateralIzed wIth secunlJes held by the School Dlstnct or by the School Dlstnct's agent m thc School Dlstnct's name 
 
- 16 - 
 
 BEN IIILL COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 2 DEPOSITS 
 
Category 2 - Cash collaterahzed With secuntles held by the pledgmg financial mstltutlOn's trust department or agent m the School Dlstnct's name 
Category 3 - Uncollaterahzed depoSJls (ThiS mcludes any bank balance that IS collaterahzed With secuntles held by the pledgmg financial mstltutlOn, or by ItS trust department or agent but not In the School Dlstnct's name) 
 
The School Dlstnct's deposits are classified by nsk category at June 30, 2002, as follows 
 
Risk Category 
 
Bank Balance 
 
1 
 
S 1,138,93438 
 
2 
 
13,723,47809 
 
3 
 
104,35930 
 
Total 
 
$14,966.771 77 
 
Note 3 NON-MONETARY TRANSACTiONS 
 
The School Dlstnct receives food commodities from the Umted States Department of Agnculture (USDA) for school breakfast and lunch programs These commodilles are recorded at theIr Federally assigned value See Note 1 - Inventories 
 
Note 4 RISK MANAGEMENT 
 
The School Dlstnct IS exposed to vanous nsks of loss related to torts, theft of, damage to, and destruction of assets, errors or omlsslons,Job related Illness or InJunes to employees, acts of God, unemployment compensallon and dental coverage 
 
The School Dlstnct has obtained commercial InSUrdIlCe for nsk ofloss associated With torts, assets, errors or omiSSions and Job related Illness or InJunes to employees The School Dlstnct has neither Significantly reduced coverage for Ihese nsks nor Incurred losses (settlements) which exceeded thc School Dlstnct's Insurance coverage In any of the past three years 
 
The School Dlstnct has elected to self-Insure for all losses related to acts of God The School Dlstnct has not expenenced any losses related to thiS nsk In the past three years 
 
The School Dlstnct IS sci f-Insured With regard to unemployment compensatIOn claims The School Dlstnct accounts for claims Within the General Fund With expenditure and hablhty being reported when It IS probable that a loss has occurred, and the amount of that loss can he reasonably eslImated 
 
Changes m the unemployment compensatIOn claims hablhty dunng the last two fiscal years are as follows 
 
- 17 - 
 
 BEN HILL COUNTY BOARD OF EOLTCA'nON 
 
EXHIBIT "F" 
 
NOTES TO TIlE GENERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 4 RISK MANAGEMENT 
 
Beginning of Year LIabIlity 
 
Claims and Changes In EstImates 
 
ClaIms PaId 
 
End of Year LiabIlity 
 
2001 2002 
 
S 
 
000 $ 
 
2,300 00 $ 
 
1,800 00 $ 
 
50000 
 
S 
 
50000 $ 10,88500 $ 
 
6,92500 $ 
 
4,460 00 
 
The School Dlstnct has established a limited nsk management program for dental covcrage of Its cmployees and their dependents Estimated claIms are budgeted by managemcnt based on known claims and pnor expenence Thc employees contnbute a premIUm to the fund and the School Olstnct funds any defiCits 
 
Changes In dental claims liabIlity dunng the last two fiscal years are as follows 
 
2001 2002 
 
Beglnmng of Year LiabIlity 
 
ClaIms and Changes In EstImates 
 
ClaIms Paid 
 
End of Year LiabIlity 
 
$ 
 
000 $ 106.37541 $ 106,37541 $ 
 
000 
 
$ 
 
000 $ 115,92507 S 115,92507 S 
 
000 
 
The School Dlstnct has purchased surety bonds to proVIde additional Insurance coverage as follows 
 
PosItIOn Covered 
 
Amount 
 
Supenntendent MIlitary Property CustodIan Each Pnnclpal DIrector of Budget and Finance Each Lunchroom Manager and Assistant Manager Each Secretary and Bookkeeper Payroll AdminIstrator 
 
S 100,00000 S 25,00000 $ 10,00000 $ 9,00000 $ 5,00000 $ 5,00000 $ 4,000 00 
 
Note 5 OPERATING LEASES 
 
Ben Hill County Board of EducatIOn has entered Into vanous leases as lessee for copIers These leases are conSidered for accountmg purposes to be operating leases Lease expenditures for the year ended June 30, 2002, amounted to $104,99000 Future minImum lease payments for these leases are as follows 
 
- 18 - 
 
 DEN HILL COUNTY BOARD OF EDUCAnON 
 
EXHIBIT "F" 
 
NOTI:S TO THE GFNERAL-PURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 5 OPERATING LEASES 
 
Year Ending 
 
Amount 
 
2003 2004 2005 2006 
 
$ 96,96000 96,96000 41,84000 39000 
 
Total 
 
S 2~6,150,00 
 
Note 6 GENERAL LONG-TERM DEBT 
 
GENERAL OBLIGAnON DEBT OUTSTANDING General ObhgatlOn Bonds currently outstanding arc as follows 
 
Purpose 
 
Interest Rates 
 
Amount 
 
General Government - Senes 1993 General Government - Senes 200 I 
 
265% - 5 35% 250% - 375% 
 
$ 1,965,00000 7,850,000 00 
 
$ 9,815,000,00 
 
The changes In General Long-Term Debt dunng the fiscal year ended June 30, 2002, were as follows 
 
General ObhgatlOn 
Bonds 
 
Balance July 1,2001 
 
$ 2,235,000 00 
 
Addlltons GO Bonds 
 
7,850,000 00 
 
DeductIons Debt RetIred 
 
270,00000 
 
Balance June 30, 2002 
 
$ 9,81 5,0()0,00 
 
At June 30, 2002, payments due by fiscal ycar whIch Includes pnnelpal and Intercst for these Items are as follows 
 
- 19 - 
 
 BEN IIILL COUNTY BOARD OF EDUCAnON 
 
EXHIBIT "F" 
 
NOTES TO THE GENI:RALPURPOSE FINANCIAL STATEMENTS 
 
JUNE 30, 2002 
 
Note 6 GENERAL LONG-TERM DEBT 
 
Fiscal Year Ended Junc 30 
 
General Ohllgatlon 
Bonds 
 
2003 2004 2005 2006 2007 2008 - 2012 
 
$ 1,472,06500 2,090,40250 2,144,202 50 2,198.952 50 2,634,950 00 395,06250 
 
Total Pnnclpal and Intcrcst 
 
$10,935&35,00 
 
Note 7 ON-BEHALF PA YMENTS 
 
Thc School Dlstnct has recognized revenues and expenditures m thc amount of $260,459 18 for health msurance and retlrcmcnt contnbutlons paid on the School Dlstnct's behalfby the followmg State Agencies 
 
Georgia Department of Education Pmd to the Georgia Departmcnt of Commumty Hcalth For Health Insurance of Non-Certified Personnel In thc amount of $212,805 36 
 
Pmd to the Teachers Retirement System of Georgia For Tcachers Rctlrement System (TRS) Employer's Cost In the amount of$18,476 82 
 
Office of Treasury and Fiscal Services Paid to the Public School Employees Retirement System For Public School Employees Retirement (PSERS) Employcr's Cost In the amount of $29, 177 00 
 
Note 8 SIGNIFICANT COMMITMENTS 
 
The followmg IS an analySIS ofslgmficant outstandmg construction or renovatIon contracts cxecuted by the School Dlstnct as of Junc 30, 2002. together With fundmg available 
 
- 20- 
 
 BEN HILL COUNTY BOARD OF EDUCATION 
 
EXHIBIT "F" 
 
NOTES 1 0 mE GENERAL-PURPOSE HNANCIAL S rATEMENTS 
 
JUNE 30, 2002 
 
Note 8 SIGNIFICANT COMMITMENTS 
 
ProJcct 
 
Unearned Executed Contracts 
 
Fundmg AvaIlablc From State 
 
03/025-609-004 SAO IS-609-039 Bcn HIII Elementary Renovations 
 
$ 275,51769 116,47575 157,31453 
 
$ 456,20400 43,16100 
 
$ 549,307,97 S 499,36500 
 
The amounts described m thIS note are not reflected m the gcneral-purposc finanCial statements 
 
Note 9 CONTINGENT LIABILITIES 
 
Amounts receIved or receIvable prinCipally from the Federal government are subject to audIt and revlcw by grantor agencIes ThIS could result m requests for reImbursement to the grantor agency for any expenditures whIch are dIsallowed under grant terms The School DIstrict beheves that such dIsallowances, If any, WIll be Immaterial to ItS overall finanCIal pOSItIOn 
 
Note 10 RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTE:\l OF GEORGIA (TRS) 
 
TRS PLAN DESCRIPTION Substantially all teachers, admmlstratlve and clerical personnel employed by local school districts arc covered by the Teachers RelIrement System of Georgia (TRS), whIch IS a cost-sharing multiple employer defined benefit pensIOn plan TRS proVides service retirement, dlsablhty retirement and survivors benefits for ItS members m accordance With State statutc The Teachers Retirement System of GeorgIa Issues a separate stand alonc finanCIal audit report and a copy can be obtamed from the Georgia Departmcnt of AudIts and Accounts 
 
TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School District who are covered by TRS arc reqUIred by State statute to contnbute 5% of their !,'TOSS earnmgs to TRS The School District makes monthly employer contnbutlOns to TRS at ratcs adopted by the TRS Board of Trustees m accordance WIth State statute and as adVised by their mdependent actuary Thc reqUired employer contributIOn rate IS 924% and employer eontnbutlOns for the currcnt fiscal year and the preccdmg two fiscal years are as follows 
 
Fiscal Year 
 
Percentage Contributed 
 
ReqUired ContrihutlOn 
 
2002 2001 :WOO 
 
100% 100% 100% 
 
$ 1,342,960 00 
S 1,548,836 86 
$ 1,469,222 68 
 
- 21 - 
 
 BEN HILL COUNTY BOARD OF EDUCATION CQMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2002 
 
ASSETS Cash and Cash EqUIvalents Accounts Receivable Inventones 
Food Donated Commodrtles Purchased Food 
Total Assets 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTIERY PROGRAMS 
 
$ 
 
552,140 40 $ 
 
122,272 23 
 
37,36542 
 
9786 
 
18,10915 9,93261 
 
$ 
 
617,54758 $ _ _1.:,:22=13::,70=09::., 
 
LIABILITIES AND FUND EQUITY 
LIABILITIES 
Cash Overdraft Accounts Payable Salanes Payable Expired Grant Balances Payable Deferred Revenue 
Total LIabIlities 
FUND EQUITY 
Fund Belences Reserved For Inventones Food Donated Commodrtles Purchased Food Unreserved Undeslgnated 
Total Fund Equrty 
Total Llabllilies and Fund EqUIty 
 
$ 
 
16,554 20 $ 
 
20,54587 
 
70,08148 
 
68,77832 
 
33,04590 
 
7415 
 
$ 
 
86,70983 $ 
 
122,37009 
 
$ 
 
18,109 15 
 
9,93261 
 
502,79599 $ 
 
$ 
 
530,83775 $ 
 
000 000 
 
$ 
 
617,547 58 $=~1~22~,3~70~09g", 
 
See notes to the general-purpose financial statements - 22- 
 
 EXHIBIT"G" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
6,294 63 $ 
 
680,70726 $ 
 
641,99687 
 
$ 
 
214,53716 
 
252,000 44 
 
220,36246 
 
18,10915 9,93261 
 
28,17067 4,48866 
 
$ 
 
214,53716 $ 
 
6,294 63 $ 
 
960,749 46 $_.....:8~9;;;:5.::,0~18~66;:.. 
 
$ 
 
24,761 59 
 
49,40038 $ 
 
140,19300 
 
18219 
 
$ 
 
214,53716 $ 
 
$ 481 31 
5,81332 6,294 63 $ 
 
24,761 59 $ 86,981 76 279,05280 33,22809 
5,88747 
429,911 71 $ 
 
23,84683 80,751 87 269,064 54 
9,87007 7,74975 
391,28306 
 
$ 
 
18,10915 $ 
 
28,17067 
 
9,93261 
 
4,48866 
 
$ 
 
00 $ 
 
---'0"-0"'0"-- 
 
502,79599 
 
471,07627 
 
$ 
 
000 $ 
 
000 $ 
 
530,837 75 $ _---'50=3"'-7,",35"-6,,,0~ 
 
$ 
 
960,749 46 $ =.....:8~9;;;:5.::,0~18~66::::.. 
 
- 23- 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINING STATEMENT Of REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES 
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002 
 
REVENUES 
State funds federal funds Other funds 
Total Revenues 
EXPENDITURES 
Current Instrucllon Support Services Pupil Services Improvement of Instructional Services General Administration School Administration Maintenance and Operabon of Plant Student Transportation Services Other Support Services food Services Operation 
Total Expenditures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES 
Operatln9 Transfers In 
Excess of Revenues and Other FinanCing Sources over (under) Expenditures 
FUND BALANCE JULY 1 
Food Inventory - Net Change on Penod 
Donated Commodities Purchased Food 
 
SCHOOL FOOD 
SERVICES FUND 
 
LOTTERY PROGRAMS 
 
$ 
 
108,36000 $ 
 
1,027,12312 
 
296,01796 
 
$ 1,431.501 08 $ 
 
748,23380 748,23380 
 
$ 
 
$ 1,399,781 36 
 
$ 1,399,781 36 $ 
 
$ 
 
31,71972 $ 
 
602,381 01 48,71277 63770 37,577 38 17,23551 41,68943 
748,23380 000 
 
$ 
 
31,71972 $ 
 
000 
 
503,73560 
 
000 
 
-10,061 52 5,44395 
 
FUND BALANCE JUNE 30 
 
$ 
 
530.837 75 $ 
 
....:O~O~O:. 
 
See notes to the genera~purpose finanCial statements - 24- 
 
 EXHIBIT"H" 
 
FEDERAL PROGRAMS 
 
OTHER PROGRAMS 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ $ 1,71864845 
$ 1,718,64845 $ 
 
20,76774 $ 23,41894 44,18668 $ 
 
877,36154 $ 2,745,771 57 
319,43690 
3,942,57001 $ 
 
828,36127 2,422,272 55 
323,95235 
3,574,58617 
 
$ 1,488,12424 $ 
19,671 58 185,98659 
3,45924 43,25544 
8,311 13 3203816 
 
$ 1,780,64638 $ 
 
$ 
 
-B2, 19793 $ 
 
3,39905 $ 44,18668 
47,58573 $ -3,399 05 $ 
 
2,093,904 30 $ 
112,571 03 186,62429 
3,45924 80,83282 17,23551 50,00058 32,03816 1,399,78136 
3,976,44727 $ 
-33,87726 $ 
 
1,893,283 00 
76,50355 101,401 33 
5,38218 83,504 67 14,03712 47,631 19 32,05339 1,392,344 50 
3,646,14093 
-71,554 76 
 
62,19793 
 
$ 
 
000 $ 
 
000 
 
3,399 05 
 
65,59698 
 
58,62537 
 
000 $ 000 
 
31,71972 $ 503,735 60 
 
-12.92939 513,50742 
 
-10,061 52 5,44395 
 
2,64776 50981 
 
$ 
 
0 00 $ 
 
.::O~oo~ $ 
 
530,837 75 $ 
 
503?35 60 
 
- 25- 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30. 2002 
 
ASSETS Cash and Cash EquIValents Accounts Receivable 
Total Assets 
LIABILITIES AND FUND EQUITY LIABILITIES 
Contracts Payable Retalnages Payable 
TotalLJabllitles FUND EQUITY 
Fund Balances Reserved For Purposes of Bond Issue For SPLOST Projects Unreserved Undeslgnated Total Fund Equrty 
Total Liabilities and Fund EqUity 
 
REGULAR 
 
BOND PROCEEDS 
 
s 
 
s 000 
 
6,692,679 31 
 
S _ _~~O:;:.:;::QQ::. $ 
 
6 ,692,67931 
 
$ 
 
238,53672 
 
42,15600 
 
S 
 
280,69272 
 
S 6,411,986 59 
 
S 
 
000 
 
000 
 
$ 
 
000 $ 6,411,986 59 
 
See notes to the general-purpose finanCIal statements - 26- 
 
 EXHIBIT "I" 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
651,32326 $ 
 
134,908 00 $ 7,478,91057 $ 
 
70,654 16 
 
504,25281 
 
504,25281 
 
$ 
 
651,32326 $ 
 
639,16081 $ 
 
7,983,163 38 $==~7~0;;;,6~54~16;:.. 
 
$ 
 
566,58516 
 
84,73810 
 
S _ _--'6""5'-'.1"',3"'2"-3=26,,- 
 
$ 
 
805,12188 
 
126,894 10 
 
S _----'9""3"'2"',0"-15"-,,,98,,- 
 
$ 6,411,986 59 
 
S 
 
639,160 81 
 
639,160 81 
 
S 
 
"-0",00,,- 
 
000 
 
00 $ _ _-,7-"0",,6,,,54,,--,,16,,- 
 
$ 
 
000 $ 
 
639,16081 S 7,051 ,147 40 $ 
 
7,-,0""6",54=1,,,6:.. 
 
S 
 
651,32326 S 
 
639,16081 $ 7,983,163 38 $ ==..;,7,;,0,,,;;6;:;,54,;.1,;,;6;,. 
 
- 27- 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2002 
 
REVENUES 
Taxes Olher Funds 
Total Revenues 
EXPENDITURES 
Current Support Services Business Adm'ITIstrabon 
Capital Outlay Land and Land Improvements BUilding and BUlldmg Improvements 
Total Expendrtures 
Excess of Revenues over (under) Expenditures 
OTHER FINANCING SOURCES (USES) 
Premium on Bonds Sold Proceeds from General Obhgallon Bonds 
Par Value Operatmg Transfers In Operating Transfers Out 
Total Other FmancIITg Sources (Uses) 
Excess of Revenues and Other FinanCing Sources over (under) Expenditures and Other Fmanclng Uses 
FUND BALANCE JULY 1 
FUND BALANCE JUNE 30 
 
REGULAR 
 
BOND PROCEEDS 
 
$ 
 
000 
 
$ 
 
81,62098 
 
$ 
 
000 $ 
 
81,62098 
 
$ 
 
177,26579 
 
$ 
 
70,654 16 
 
15,390 ()() 453,45352 
 
$ 
 
70,654 16 $ 
 
646,10931 
 
$ 
 
-70,654 16 $ 
 
-564,48833 
 
S 
 
39,465 ()() 
 
7,850,000 00 
 
-912,99008 
 
$ 6,976,47492 
 
$ 
 
-70,654 16 $ 6,411,986 59 
 
70,654 16 
 
000 
 
$ 
 
000 $ 6,411,966 59 
 
See notes to the general-purpose financial statements - 28- 
 
 EXHIBIT"J" 
 
GEORGIA STATE FINANCING AND 
INVESTMENT 
COMMISSION 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
YEAR ENDED 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
000 $ 
 
639,07455 $ 
 
639,07455 $ 
 
000 
 
8626 
 
81 ,707 24 
 
$ 
 
000 $ 
 
639,16081 $ 
 
720,78179 $ 
 
---'0""00""- 
 
$ 
 
000 $ 
 
177,26579 
 
$ 
 
912,990 08 
 
15,39000 1,437,09776 $ 
 
29,34584 
 
$ 
 
912,99008 $ 
 
000 $ 1,629,753 55 $ 
 
29,34584 
 
$ 
 
-912,99008 $ 
 
639,16081 S 
 
-908,971 76 $ 
 
-29,34584 
 
$ 
 
912,990 08 
 
$ 
 
912,990 08 
 
$ 
 
39,46500 
 
7,850,000 00 912,99008 -912,99008 
 
$ 7,889,46500 
 
$ 
 
000 $ 
 
639,160 81 $ 6,980,493 24 $ 
 
-29,34584 
 
000 
 
000 
 
70,654 16 
 
100,00000 
 
$ 
 
000 $ 
 
639,16081 $ 
 
- 29- 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET DEBT SERVICE FUND JUNE 30 2002 
 
EXHIBIT "K" 
 
ASSETS Cash and Cash EqUivalents Investments Accounts Receivable 
Total Assets 
FUND EQUITY Fund Balances 
Reserved For Debt Service 
Unreserved Undestgnated 
Total Fund Equity 
 
PROPERTY TAXES FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 11,16382 $ 
 
100 03 $ 
 
11,26385 $ 
 
87081 02 
 
725,43141 
 
72543141 
 
770,00000 
 
82628 
 
82628 
 
18,07249 
 
$ 737,421 51 $ 
 
10003 $ 
 
737,521 54 $_....:8;:.:7.::5..:,1.::5~3,;:5.:,.1 
 
$ 737,421 51 $ 000 
$ 737,421 51 S 
 
10003 $ 000 
 
737,521 54 S 
000 
 
875,15351 000 
 
100 03 S 
 
737,521 54 $=:=:8~7~5,.:.1;:;53;:.;5;:.;1~ 
 
See notes to the general-purpose finanCIal statements 
 
- 30- 
 
 BEN HILL COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES 
DEBT SERVICE FUND YEAR ENDED JUNE 30 2002 
 
EXHIBIT"L" 
 
REVENUES 
Taxes Other Funds 
Total Revenues 
EXPENDITURES 
Debt Service PnnClpal Intorest Paymg Agent Fees 
Total Expenditures 
Excess of Revenues over (under) Expenchtures 
OTHER FINANCING SOURCES IUSES) 
Accrued Interesl on Bonds SolO Operating Transfers In Operating Transfers Out 
Total Other Fmal'lClrtg Sources (Uses) 
Excess of Revenues and Other FmanclIlg Sources over (under) expenditures and Other Fmandng Uses 
FUND BALANCE JULY 1 
 
PROPERTY TAXES FOR BOND DEBT 
 
SPECIAL PURPOSE LOCAL OPTION SALES TAX 
 
TOTALS YEAR ENDED JUNE 30, 2002 JUNE 30, 2001 
 
$ 21,986 90 S 20,42280 
S 42,40970 $ 
 
320572 85 $ 024 
320,57309 S 
 
342,55975 S 20.42304 
362.98279 $ 
 
434 488 19 46,42461 
480,91280 
 
S 123,000 00 $ 56,180 00 86170 
$ 180,041 70 S 
$ -137.63200 $ 
 
14700000 $ 180 055 00 
40000 
 
27000000 S 236,23500 
1,261 70 
 
327.45500 $ 507,496 70 5 
 
-6,881 91 S -144.51391 $ 
 
25500000 12370750 
872 15 
379,57965 
101,33315 
 
$ 
 
$ 
 
-10000 
 
$ 
 
-10000 $ 
 
$ -137,732 00 $ 875,15351 
 
688194 $ 100 00 
6,981 94 $ 
 
6,881 94 10000 -10000 
6.881 94 
 
100 03 $ -137,63197 $ 
 
000 
 
875,15351 
 
101,33315 773.82036 
 
FUND BALANCE JUNE 30 
 
S 737:42151 S 
 
100 03 $ 737,521 54 S _""8,,,7.::5;.:.1.::53::.::,51:., 
 
See noles to the general-plJrpose finanoal statements 
 
- 31 - 
 
 ASSETS Cash and Cash EqUIValents Investments 
Total Assets 
FUND EQUITY Fund Balances 
Reserved For Endowment Corpus 
Unreserved Undestgnated 
Total Fund Equrty 
 
BEN HILL COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30, 2002 
 
EXHIBfT"M" 
 
NONEXPENDABLE TRUST FUND CUMBEEMCCALL FUND 
 
EXPENDABLE TRUST FUND FIT2GERALD HIGHSCHOOL 
COLLEGE PREPARATORY 
FUND 
 
TOTALS 
 
JUNE 30, 2002 
 
JUNE 30, 2001 
 
$ 
 
8,22062 $ 
 
8,22062 $ 
 
7,717 18 
 
5 
 
4,000 22 
 
4,000 22 
 
3,n721 
 
$ 
 
4,00022 $ 
 
8,22062 $ 
 
12,22084 5 _ _.:1,,:,1,,;:4,;:;94:,.,3.9:,. 
 
5 
 
2,00000 
 
$ 
 
2QQQOO $ 
 
2,00000 
 
2, QQQ 22 $ _ _--"-8,,,,22,,,0,-,6,,,2~ 
 
10,22084 
 
9.494 39 
 
$ 
 
12:220 84 $ _ _=,1~1,4;;;94=39~ 
 
See notes to the generalpurpose finanCial statements 
 
- 32- 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTITY ID 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDlTURES IN PERIOD 
 
Agriculture U S Department of Child NutnlJon Ouster Pass-Through From GeorgIa Department of EducatIon Food and NutritIOn Program Food 5elVlceS School Breakfast Program 
Nabonal Sd'loollunch Program 
 
10553 10555 
 
NJA S 20071675 
 
NJA 
 
759,09582 S 
 
(2) 1,332,470 81 (3) 
 
Total Chlld Nulnhon Cluster 
 
S 959,81257 S 
 
1 33247081 
 
Other Programs 
 
Pass-Through From Georgia Department of Education 
 
Food and Nutnlton Program 
 
Food Dlstr1butJon Program (1) 
 
10550 
 
NJA 
 
6731055 
 
67,31055 
 
Total U 5 Department of Agriculture 
 
S 1,027,12312 S 
 
1,399,78136 
 
CorporatIOn for National and Communlty Service PassThrough From Georgia Department of Education learn and Serve Amenca School and Community Based Programs 
 
94004 
 
NJA S 
 
5,11410 S 
 
5,11410 
 
Education U S Department of Special Educatlon Cluster PassThrough From GeorgIa Department of Education IndIViduals wrth Dlsabllilles EducatIon Act Part B . Special Education Capaaty BUlkhng Improvement Flow Through Preschool 
 
84 027 84 027 84 173 
 
NJA S 11,09945 S 
 
NJA 
 
30853352 
 
NJA 
 
39,26865 
 
11 ,099 45 308,53352 
39,26865 
 
Total SpeCial EducatIOn Ouster 
 
S 358901 62 $ 
 
358,901 62 
 
Other Programs 
 
Pass-Through From Georgia Department of Education 
 
Elementary and Socondary Education Ad 
 
Title I 
 
Accountability Grant 
 
84 348 
 
NJA 
 
Even Start 
 
84213 
 
NJA 
 
Grants to Local EducallOnal Agencies 
 
84 010 
 
NJA 
 
Tille II 
 
Eisenhower ProfeSSIonal Development 
 
84 281 
 
NJA 
 
Title III 
 
TechllOlogy literacy Challenge Fund Grams 
 
84 318 
 
N/A 
 
Trtle VI 
 
Class SIze Reduction 
 
84 340 
 
NJA 
 
InnovatIVe Education Program Strategies 
 
84298 
 
NJA 
 
Safe and Drug-Free Schools 
 
84186 
 
NJA 
 
Vocational Education Bask: Grants to States 
 
High School Program 
 
BaSIC Grant 
 
84048 
 
NJA 
 
Pass-Through From National Center for CommU11Ity 
 
Education 
 
Twenty First Century Community Learning Ganters! 
 
After Sdlool Learning Centers 
 
84 287 
 
N/A 
 
7858452 51 288 80 79524851 2681056 96,15974 11426786 2614032 13,950 00 
5810100 
51,71928 
 
7858452 51 28880 795,24851 2681056 96,15974 11426786 2614032 1395000 
58101 00 
5171928 
 
- 33 - 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE "1" 
 
FUNDING AGENCY PROGRAM/GRANT 
Education U S Department of Other Programs Pass-Through From Office of School Readiness Elementary and Secondary Educahon Act Title II Eisenhower ProfesSional Development 
Total U S Department of Educatfon 
OTHER FEDERAL ASSISTANCE 
Defense U S Department of DIrect Department of the Anny ROT C Program 
 
CFDA NUMBER 
 
PASSTHROUGH 
ENTITY 10 
NUMBER 
 
FEDERAL REVENUE IN PERIOD 
 
EXPENDITURES IN PERIOD 
 
84 281 
 
NJA 
 
$ 
 
2,580 59 $ 
 
S 1,673,75280 S 
 
2,58059 1,673,75280 
 
$ 
 
39,781 55 $ 
 
101,97948 (3) 
 
Total Federal Fmanclal AsSistance 
NlA = Not Available 
Notes to the Schedule of Expenditures of Federal Awards 
(1) The amounts shown for the Food Dtstnbutton Program represents lhe Federally aSSigned value 01 nonmonetary assistance for donated commochbes receIved and/or consumed by the system dunng the current fiscal year 
(2) ExpenditUres for the School Breakfast Program were nol mamtauled separately and are Included In the 2002 National School Lunch Program 
(3) Expencht....es for thls program Include State, and/or Other Funds Expenditures are not malntamed by fund source 
Major Programs are Identified by an astensk (6) In fronl of the CFDA number 
The School D1stnct did not prOVide Federal AsSIstance to any SubreCiplent 
The accompanymg schedule of expenditures of Federal awards ulCludes the Federal grant aetJvrty of the Ben Hili County Board of Education and IS presented on the modified aeaual baSIS of accounting which IS the baSIS of accounting used In the presentation of the general-purpose fmanaal statements 
 
See notes to the general-purpose financ1al statements 
 
34 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 2002 
 
SCHEOULE "2" 
 
AGENCY/FUNDING 
GRANTS Commumty Health, GeorgIa Department of School Health Matching Grant ImUanve 
Education, Georgia Department of Quality Ba5lc Education DIrect Instructional Cost KJndergarten Program Kll1dergarten Program - Ear1y IntervenlIOn Program Pnmary Grades (1-3) Program Pnmary Grades Early InteNenllon (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Intervention (4-5) Program Middle School (&-8) Program Htgh School General Education (9-12) Program Vocabonal Laboratory (9-12) Program Students With Disabilities Category II Category III Category IV Gifted Student - Category VI RemedIal Educa1lon Program AlternatIve Education Program EnglISh Speakers of Other Languages (ESOL) Media Center Program 20 Days AddlhonallnstrudlOn Staff and ProfesstOnal Development Indirect Cost Categoncal Grants Pupil Transportation Regular Bus Replacement Spal'5lty NUl'51ng ServiceS Pnnclpal Supplements Vocational SupelVlSOI'5 Educallon EquahzatlOfl Funding Grant Food ServICeS 
Vocational EducaUon 
Other Slate Programs Apprenhceshlp Program t-ieallh Insurance Preschool Handicapped Program Post Secondary OptIOns Speaal Education Low Incldence Grant Statewtde After School Program (48) Statewtde Reading Program (K-3) Teac:hel'5' Retirement 
lottery Programs Asslstlve Technology Computel'5 In the Classroom 
Office of Sdlool Reachness Pre-Kllldergarten Program 
Office of Treasury and Fiscal Services Public Sdlool Employees Retirement 
CONTRACT Education, Georgia Department of Middle School After School Program 
 
GOVERNMENTAL FUND TYPES 
 
SPECIAL 
 
GENERAL 
 
REVENUE 
 
FUND 
 
FUND 
 
TOTAL 
 
S 2076774 S 
 
2076774 
 
S 96343300 9799000 
1 937144 00 39215300 971 21400 221.54400 
2023,39400 1.49554100 
805.66600 
405,34700 703.754 00 199 467 00 166 200 00 11057400 155.56000 
66.66900 329.77900 104.00200 
5926600 2,065,97000 
396,930 00 9570900 2000000 6097600 13.62500 29,31300 
1 649298 00 
6256546 
3500000 21260536 5976600 
2,07900 21,75000 34 962 40 36,95576 1647662 
2917700 
 
lOB 360 00 
817600 63,40000 656 657 80 
 
963,43300 9799000 
1.937144 00 39215300 971 21400 221 54400 
2023394 00 1 495541 00 
605666 00 
405.34700 703754 00 19946700 166200 00 110,57400 15556000 
66 669 00 329 779 00 104 002 00 
59.266 00 2.065,97000 
396 930 00 95709 00 2000000 6097600 1362500 29.31300 
1 64929600 10636000 6258546 
3500000 21280536 
59,766 00 2,07900 
21,750 00 3496240 36 955 76 1647662 
6,17600 63.400 00 
656 657 60 
29,17700 
 
2,65775 
 
2,B5775 
 
Sec notes to the generaJ-purpose finanCial statements 
 
S 16.139141957 S 877,361 54 S 17 1016 178111 - 35- 
 
 BEN HILL COUNTY BOARD OF EPUCATION SCHEDULE OF APPROVED LOCAL OPTION SALES TAX PROJECTS 
YEAR ENDED JUNE 30 2002 
 
SCHEDULE ''3" 
 
PROJECT 
FundIng the modIfication, remodeling, renovatIOn, Improving and making additions to eXIsting educational faCllllles of the sctlool dlslnct and to require system-wide technology Improvements for educabonal purposes 
To retlfe up to $1.294 527 50 of pnnClpal and Interest on preVIOUSly Incurred general obhgalJOn debt wrth regard to the senes 1993 Ben H~I County School Dlstnd bonds preVIously ISsued by the Board 
 
ORIGINAL ESTIMATED 
COST (1) 
 
CURRENT ESTIMATED COSTS (2) 
 
AMOUNT EXPENDED IN CURRENT 
YEAR (3) 
 
AMOUNT EXPENDED 
IN PRIOR YEARS (3) 
 
PROJECT STATUS 
 
$ 12,70179100 S 12,70179100 $ 1,68337439 $ 
 
a 00 Ongoing 
 
1,294,527 50 
 
1,294,527 50 
 
203,18000 
 
OngOing 
 
$ 13,996,31850 $ 13,996318505 1,886,55439 $ 
 
000 
 
(1) The School Dlstnct's anginal cost estimate as speCIfied In the resolutIOn calling for the ImposllJon of the Local Option 
Sales Tax 
(2) The School Dlstnd's current estimate of tolal cost for the proJects Includes all cost from project mceptlOn to completion 
(3) The voters of Ben H.U County approved the ImpOSItIOn of a 10,4 sales tax to fund the above prO:lects and retire assOCIated debt Amounts expended for these projects may II1dude sales tax proceeds, state, local property taxes and/or other funds over lhe life of lhe projects 
 
See notes to the general-purpose finandal statements 
 
- 37- 
 
 BEN HILL COUNTY BOARO OF EDUCATION GENERAL FUND - aUALITY BASIC EDUCATION PROGRAM (aBEl 
ALLOTMENTS AND EXPENDITURES - BY PROGRAM YEAR ENDEO JUNE 30 2002 
 
SCHEDULE "4" 
 
RESCRIPTION 
DIrect InstruCbonal Programs Kindergarten Program Klildergarten Program-Earty Intervention Program Primary Grades (1~3) Program Primary Grades-Early Intervention (1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Earty Intervention (4-5) Program Middle Grades (6-8) Program Middle School (&-6) Program High School General Educallon (9-12) Program VocatIOnal Laboratory (9-12) Program Students with DlS8blUbes Category 11 Category III Category IV GIfted Student - Category VI Remed~1 Educabon Program AhematlVe Edueat10n Program English Speakers of Other Languages (ESOL) 
TOTAL DIRECT INSTRUCTIONAL PROGRAMS 
Media Center Program Staff and ProfeSSional Development 
 
ALLOTMENTS FROM GEORGIA OEPARTMENT OF EDUCATION (1) 
 
EliGIBLE aBE PROGRAM COSTS 
 
SALARIES 
 
OPERATIONS 
 
TOTAL 
 
S 
 
107898600 S 934 878 64 S 
 
1907846 S 
 
953.96710 
 
10751100 
 
274,555 87 
 
3,39160 
 
277 947 47 
 
212536200 
 
1 809,53750 
 
86 556 89 
 
1896 096 39 
 
430,25500 
 
611,484 66 
 
16000 16 
 
82748462 
 
1.062,022 00 
 
1.13944592 
 
il 358 25 
 
1 210804 17 
 
246 627 00 
221999200 1640,65100 
883971 00 143571300 
204 291 00 121 31800 170.67500 
9533100 
 
268 01813 3,682 71 
2299,61377 2.17930876 
754 460 31 
49603089 889201 92 
93721 24 18217419 26245730 358 807 22 119,777 69 
 
555721 
109 830 62 16541143 147,65262 
16,99795 45,65340 50 245 41 
148 00 25532 2.30293 143013 
 
27357534 368271 
2409.444 39 2344,72021 
90211293 
51502684 935055 32 14396665 182,32219 282,71262 36111015 121,20782 
 
S 
 
11 ,622,905 00 S 12699 156 74 S 742072 36 S 1364122912 
 
361.820 00 6502700 
 
306,67498 1290752 
 
6777574 5255288 
 
374,450 72 65,460 40 
 
TOTAL aBE FORMULA FUNOS 
 
s 
 
1224975200 S 1321873924 S 86240100 S 1408114024 
 
(1) Compnsed of State Funds plus Local FIVe Mill Share 
 
See notes to the general-purpose finanCIal statements 38- 
 
 BEN HILL COUNTY BOARD Of EDUCATION GENERAL fUND - OUALITY BASIC EDUCATION PROGRAM (OBEl 
ALLOTMENTS AND EXPENDITURES - BY SITE YEAR ENDED JUNE 30, 2002 
 
SCHEDULE "5" 
 
Ben HIli County Pnmary School Fitzgerald High School Ben HIli County Middle School Ben HIli County Elementary School Pre-K Center Central Office (Alternabve Education Program) 
TOTAL 
(1) Compnsed of State Funds plus Local FIVe Mill Share 
 
ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1) 
 
ELIGIBLE OBE PROGRAM COSTS 
 
$ 
 
3,253,96500 $ 
 
3,317,954 41 
 
3,234,360 00 
 
4,270,260 54 
 
2,652,096 00 
 
2,957,428 33 
 
2,511,807 00 
 
3,036,306 18 
 
26,22466 
 
170,67500 
 
33,05500 
 
$ 11,822,90500 $ 13,641,22912 
 
See notes to the general-purpose finanCIal statements - 39- 
 
 SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS 
 
 J"~.U W. HI'TO~ 
t>I"IL AUrllTon 
(01041 F~6-"'17~ 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
2")4 WJ ....hlngltm Street, ~ W ~ulll' 214 AII,tnlol Georgl.1 301,4-X400 
Apn13,2003 
 
Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of EducatIOn 
and Supenntendent and Members of the Bcn HIli County Board of EducatIOn 
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITII GOVERNMENT AUDITING STANDARDS 
Ladlcs and Gentlemen 
We have audited the financial statements ofBcn Hill County Board of Educalion as of and for the year ended June 30, 2002, and have Issued our report thereon dated Apnl 3, 2003 ThiS report was qualified for vanous departures from generally aeceptcd accountmg pnnclpIe;, as Idcntlfied m the auditor's report on the general-purpose financial statements Wc conducted our audit m accordance With audllmg standards generally accepted m the Umted States of Amenea and the standards applicabic to finanCIal audits contamed m Government Audltmg Standard~, Issued by the Comptroller Geneml of the Umted States 
Compliance 
As part of obtammg reasonablc assurancc about whcther Ben I1I1I County Board of EducatIon's financial statements arc free of matcnal misstatement, we perfonncd tests of It~ compliance With certam proVISIOns oflaws, reguialions, contracts and grants, noncompliance With which could have a direct and matenal effect on the deternllnatlon of financial statement amounts However, provldmg an opmlOn on compliance with those provmon~ was not an objectIve of our audit, and accordmgly, we do not express such an opmlon The rcsults ofour tests disclosed no Instances of noncompliance that are required to be reported undcr Govcrnment Audltmg Standards 
Internal Control Over Fmanclal Rcportmg 
In plannmg and perfonnmg our audit, we conSidered Ben Hill County Board of EducatIOn's Internal control over finanCial reportmg m order to detennme our audltmg procedures for the purpose of expressmg our opmlon on the findnclal statements and not to proVide assurance on the Internal 
2002YB-40 
 
 control over financial reportmg However, we noted a certam matter mvolvmg the mternal control over financial reportmg and Its operatIOn that we consider to be a reportable conditIOn Reportable eondllions mvolve matters coming to our attenlion relatmg to slgmficant defiCienCies m the design or operatIOn of the mternal control over financial reportmg that, m ourJudgment, could adversely affect Ben Hill County Board of EducatIOn's ability to record, process, summanze and report financial data consistent with assertions of management In the financial statements The reportable condition IS descnbed m the accompanYing Schedule ofFmdmgs and Questioned Costs as Item FS-6091-02-03 
 
A matenal weakness IS a conditIOn m which the deSign or operatIOn of one or more of the mternal control components does not reducc to a relatively low level the nsk that misstatements m amounts that would be matenal m relatIOn to the financial statements bemg audited may occur and not be detected wlthm a timely penod by employees m the normal course of performmg their assigned functIOns Our conslderalion of the mternal control over finanCial reportmg would not ncccssanly disclose all mattcrs m the Internal control that might be reportable condllions and, accordingly, would not necessanly disclose all reportable conditions that are also considered to be matenal weaknesses However, the reportablc condllion desenbed above, IS considered to be a matenal weakness 
 
This report IS mtended solely for the mformatlon and use of the management, members of the Ben Hill County Board of Educalion, Federal awarding agcncles and pass-through enlilies and IS not Intended to be and should not he used by anyone other than these spcclfied parties 
 
Respectfully submitted, 
 
-. 
 
u.).~ 
 
R sell W Hmton Statc Auditor 
 
RWHgp 2002YB-40 
 
 I~~H I W. HI~ION 
STATF AUDlIOO 
\ 1f.14 I,',r,'" 71 
 
DEPARTMENT OF AUDITS AND ACCOUNTS 
2"4 W.I...hmgton ~lr('el. ~ W ")UI1C 214 Allc.1l1tJ. GeorgI.! HH ~4-X-tfll) 
Apnl 3, 2003 
 
Honorable Sonny Perdue, Governor Members of the General Assembly Memhers of the State Board of EducatIOn 
and Supenntendent and Members of the Ben Hill County Board of Education 
REPORT ON COMPLIANCE WITH REQUIRCMCNTS APPLICABLE TO EACH MAJOR PROGRAM AND ON ll\iERNAL CONTROL OVER CO\1PLlANCE IK ACCORDANCE WITH OMB CIRCULAR A-l33 
Ladles and Gentlemen 
Compliance 
We have audIted the compliance of Ben 1\111 County Board of I:.dueatlOn With the types of compliance requirements desenbed In the [I S Office o.fManligement alld Budge//OAfB) Circular A-133 Complwllee Supplemell/ that arc applicable to each of It~ major Fedcral programs for the year cndcd June 30. 2002 Ben Hill County Board of Education's major Fcdcral programs are Identified In thc Summary of AudItor's Rcsults Section of the accompanYing Schcdule of Findings and QucstlOned Costs Compllancc With the reqUirements of laws, regulations, contracts and grant~ applicable to each of Its major Fcdcral program~ I~ the responsibilIty of Bcn H1I1 County Board of EducatIOn's management Our responslb1llty I~ to express an opinIOn on Bcn HIll County Board of EducatIon's compliance based on our audit 
Wc conducted our audit of compllancc In aecordancc \\ Ith auditing standards generally acccptcd In the Umtcd States of Amenca, thc standard~ appllcahle to financial audits contained In Government Auditing Standards. Issued by the Comptrollcr Gcneral 01 the Umted States, and OMB Circular A133, Audm of States. Local Govcrnmcnts, lIlId NOll-Profit Orgalll~atlOns Those standards and OMB Circular A-133 reqUire that we plan and perfornl the audit to obtain reasonable assumnee dhout whether noncompliance With the types 01 complIance requirements refcrred to .Ihove that could have a dlTect and matenal effect on a m.llor Federdl progmm occurred An audIt Includes examining. on a test basIs. cVldcnce about the Ben H1I1 County Board of Education's complIance With those reqUirements and perfornllng such other procedure~ a~ we eonsldercd necessary In the circumstances We hell eve that our audIt proVides a reasonable hasls for our opinIOn Our audit does not proVide a legal deterrmnatIon on Bcn Hill County Board 01 EducatIon's complIance With those reqUirements 
2002SA-lO 
 
 In our op1OlOn, the Ben HIli County Board of EducatIOn comphed, 10 all matenal respects, wIth the reqUlrcmcnts rcfcrrcd to above that are apphcablc to cach of Its major Federal programs for the year ended June 30, 2002 
Internal Control Over Comphance 
The managcment of Ben Hill County Board of EducatIOn IS responsIble for cstabhsh10g and ma1Ota101Og effectIve 10ternal control over comphance With reqUIrements of laws, regulatIOns, contracts and grants apphcable to Federal programs In planrung and perforrmng our audit, we considered Ben HIli County Board ofEducatIOn's 10temal control over comphance WIth reqUIrements that could have a dIrect and matenal effect on a major Federal program 10 order to detcrm10c our audlt10g procedures for the purpose of exprcsslng our op1OlOn on comphance and to test and report on 10ternal control ovcr comphancc 10 accordance With OMB CIrcular A-133 
Our consIderatIOn ofthe 10tcrnal control over comphancc would not necessanly disclose all matters 10 thc 10ternal control that mIght be matenal weakncsses A matenal weakness IS a condItIon 10 whIch the deSIgn or operatIOn of one or more of the 10ternal control components does not reduce to a relatively low level of nsk that noncomphancc With apphcable reqUIrements of laws, regulatIons, contracts and grants that would be matenal 10 relatIon to a major Federal program be10g audIted may occur and not bc dctected wlthm a tImely penod by employees 10 the normal course ofperform1Og their asSigned functIOns We noted no matters 1Ovolv1Og the 10ternal control over comphance and ItS operatIOn that we conSIder to be matenal weaknesses 
ThiS report IS 10tended solely for the informatIOn and use of the management, members of the Ben HIli County Board of EducatIon, Federal awarding agencies and pass-through entitIes and IS not 10tended to be and should not be used by anyone other than these specIfied partIes 
- ~.~ Respectfully submItted, Ru ell W H1Oton State AudItor 
RWH gp 2002SA-IO 
 
 SECTION III AU()J"J EE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS 
 
 BEN HILL COUNTY BOARD OF EDUCATION AUDITEE'S RESPONSE 
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND OUESTIONED COSTS YEAR ENDED JUNE 30, 2002 
 
PRlOR YEAR FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS 
 
FINDING CONTROL NUMBER AND STATUS 
 
FS-G09 I-00-02 FS-609 I-0 I-02 
 
Further ActIOn Not Warranted Unresolved - See Corrective ActIOn/Responses 
 
CORRECTIVE ACTION/RESPONSES 
 
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number FS-609 I -0 I-02 
 
At the August 13,2002 meeting of the Ben HIll County Board of EducatIOn, a motIOn was made and propcrly seconded to secure the servIces of The ValuatIOn AdvIsory Group to proVide services and perform actIvIties that would establIsh a General Fixed Asset Account Group Thcy Will be responsIble for proVIding servIces to makc our School Dlstnct GASB 34 complIant 
 
 SECTION IV FINDINGS AND QUESTIONED COSTS 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30. 2002 
SUMMARY OF AUDITOR'S RESULTS 
Typc of Report Issued on the FmancIaI Statements Thc auditor's opmlOn on the Ben HIll County Board of EducatIOn's financial statements was quailficd for vanous dcpartures from generally accepted accountmg pnnclples 
2 Reportable Conditions m Internal Control Dlscloscd by the AudIt of thc Fmanclal Statements The audit rcport for thc Bcn HIll County Board of Education dIsclosed a financIal statemcnt reportable condItIOn related to the followmg control catcgory 
Gcncral FIxed Asscts 
The reportable condItion descnbed abovc IS consIdered to be a matenal weakness 
3 Noncompliance Matcnal to the Fmanclal Statements The audIt of the Ben HIll County Board of EducatIOn dIsclosed no mstanccs of noncomphance that wcre deemcd to be matenal to the financial statements 
4 Reportable ConditIOns m Internal Control Over MaJor Programs The audit report for the Ben HIll County Board of EducatIOn did not dlsclosc any reportable condItIOns m mternal control over major programs 
5 Type of Rcport I~sucd on Comphance for MaJor Programs The auditor's opinion on thc Ben HIll County Board of Education's report on comphancc with requirements appllcablc to major programs was unqualified 
6 Audit Fmdmgs ReqUired to be Rcported by Section 5101a) ofOMB CIrcular A-133 Thc Bcn HIll County Board of Education's audit did not dlsclosc audit findmgs reqUIred to bc reported by section 510(a) ofOMB Circular A-133 
7 MaJor Programs Federal awards audltcd as major programs are as follows 10553 Food and NutntIon Program - Food ServIces - School Breakfast Program 10555 food and NutritIon Program - Food Services - National School Lunch Program 84027 indivIduals wIth DlsabllltIcs Education Act - Part B - Special Education CapacIty Buildmg Improvement 84027 IndiVIduals with DlsabllltIcs Education Act - Part B - Special Education Flow Through 84173 IndiVIduals with DisabilitIes EducatIon Act - Part B - Special Education Preschool 
8 Type "A" Proh>nlm Dollar Threshold Thc dollar threshold for type "A" progmms was $300,000 00 
- I- 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 
I SUMMARY OF AUDITOR'S RESULTS 
9 Low Risk AudIlcc The Bcn HIll County Board of Education qualIfied as a low nsk audIlce as defined by Secl10n 530 ofOMB Circular A-I 33 
II FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS 
CASH AND CASH EQUIVALENTS UncollateralIed DcposIlS Nonmatenal NoncomplIance Fmdmg Control Number FS-6091-02-01 
As of June 30, 2002, the Bcn Hill County Board of EducatIOn fall cd to have Its bank balances fully 
collateralIzed a, provided for by thc OffiCial Codc of GeorgIa SectIon Annotated SectIon 45-8-12 
which states, m part, as follows 
"Thc collectmg officer or officer holdmg publIc funds may not have on dcposlt at anyone tlmc many deposIlory for a tIme longer than ten days a sum of money belongmg to the public body when such depOSitory has not given bond to thc publIc body as set forth m thiS code sectIOn The aggregatc ofthc facc value ofsuch surcty bond and the market value ofsecuntIes pledgcd shall he equal to not less than I I 0 pcrcent ofthc publIc funds bemg securcd after the deduction of the amount of dcposlt msurance" 
Of the collatcral provided by the School Dlstnct's financial mstltutlOns, sccuntles valued at $539,620 00 wcre mcluded which arc not acceptdblc secunty for collateral ofdeposIls as defined by OffiCIal Codc of Georgia Annotated ScctlOn 50-17-59 
ThiS noncomplIance occurred bccause of managemcnt's faIlure to adequately momtor thc collateralIzatlOn ofbalanccs at mdlvldual banks Thc School DI~tnct should Implement adcquate procedurcs to momtor the collatcralIzatlOn of bank balances to ensurc complIancc at all times With State Laws governmg depOSits and Investments 
Managemcnt's Responsc 
Mcetmgs havc been hcld With each bank, which dId not propcrly collateralIze funds on bchalf of the Ben Hill County School Board AdJustmcnts have been madc to Insurc that all funds arc properly collateraii/'cd 
-2- 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 
II FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS 
GENERAL LEDGER FaIlure to Transfer Local Matchmg Funds Nonmatenal Noncompliance Fmdmg Control Number FS-6091-02-02 
The Ben HIli County Board of EducatIon faIled to tmnsfer reqUired local effort funds dunng fiscal year 2002 for GeorgIa State Fmancmg and Investmcnt CommIssion projects as rcqUired for approved Statc CapItal Outlay Projects Both the mstrucllons m Chapter 41 of the Fmanclal Management for Gcorgla Local UnIts of AdmmlstmtlOn handbook and the agreement sIgned by the School Dlstnct to receIve funding through GeorgIa State FmancIng and Investment CommissIOn reqUIre that the School Dlstnct transfer local matchmg funds by fiscal year end and dcslgnate those funds by project name and number A correctmg audit adjustment was necessary to transfer $496,155 00 from the Bond Capital ProJcct Fund to the GeorgIa State Fmancmg and Investment Commission Project No 03/02S-609-004 as requIred The School Dlstnct should Implement procedures to ensure that all reqUIred local transfers are made by the date reqUired 
Management's Response 
A correcting audit adjustment has been made to assure compliance with the appropnate gUIdelines necessary to assure accurate aecountmg of funds between Ben HIli County Board of EducatIOn and the GeorgIa State Fmancmg and Investment CommiSSIOn 
GENERAL FIXED ASSETS FaIlure to MamtaIn General FIxed Assets Account Group Reportable CondItIon - Matenal Weakness Repeated From Pnor Year Fmdmg Control Number FS-6091-02-03 
The Ben Hl1l County Board of EducatIon dId not mamtam a system-wIde General FIxed Assets Account Group WIthin the formal accountmg records as reqUired by generally accepted accountmg pnnclples ThIS condItIon results In the general-purpose finanCial statements of the School Dlstnct bemg Incomplete and not In accordance with generally accepted accountmg pnnclples Appropnate actIOn should be taken by thc School Dlstnct to establish accounting controls and procedures to proVIde for mmntenance ofa General Fixed Assets Account Group These SUbSIdiary records should Include an Inventory of l.md, bUlldmgs and eqUipment owned by the School Dlstnct and should Include, but may not be limited to, date acqUIred, acquIsItion cost, estimated replacement cost, location and descnptIon Detailed records should be mamtamed of all addItIons and deletIOns to the General Fr'(ed Assets Account Group 
-3- 
 
 BEN HILL COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND OUESTIONED COSTS 
YEAR ENDED JUNE 30, 2002 II FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS GENERAL FLXED ASSETS Fallurc to Mamtam General FIxed Assets Account Group Reportable Condlllon - Matenal Weakness Repeated From Pnor 'Year Fmdmg Control Number FS-6091-02-03 Management's Responsc Ben HIli County Board of EducatIOn has secured the servIces ofThc Valuallon AdVISOry Group to conduct a general fixed asscts mventory ThIS mvcntory has been completed and WIll be properly used for thc fiscal year 2003 audIt III FEDERAL AWARD FINDINGS AND OUESTIONED COSTS No matters were reported 
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