6A. 
A.~00 
.Rt 
1)44\ 
\994,<tS 
STATE OF GEORGIA DEPARTMENT OF AUDITS 
254 WASHINGTON STREET ATLANTA, GEORGIA 30334 
 
 REVIEW REPORT 
STATE OF GEORGIA DEKALB COLLEGE DECATUR, GEORGIA YEAR ENDED JUNE 30, 1995 
 
 DEKALB COLLEGE - TABLE OF CONTENTS - 
 
Page 
 
SECTION I 
 
FINANCIAL 
 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
 
EXHIBITS 
 
FINANCIAL STATEMENTS 
 
A COMBINED BALANCE SHEET 
 
ALL FUND GROUPS 
 
2 
 
B COMBINED STATEMENT OF CHANGES IN FUND BALANCES 
 
ALL FUND GROUPS 
 
4 
 
C STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES, 
 
AND OTHER CHANGES 
 
6 
 
D NOTES TO THE FINANCIAL STATEMENTS 
 
7 
 
SUPPLEMENTARY INFORMATION 
 
E COMBININGBALANCESHEET 
 
CURRENT FUNDS - UNRESTRICTED 
 
22 
 
F COMBINING STATEMENT OF CHANGES IN FUND BALANCES 
 
CURRENT FUNDS - UNRESTRICTED 
 
23 
 
G COMBINING STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES, 
 
AND OTHER CHANGES 
 
UNRESTRICTED 
 
25 
 
SCHEDULES 
 
SCHEDULES OF REVENUES AND EXPENDITURES COMPARED TO BUDGET 
 
1 
 
RESIDENT INSTRUCTION 
 
26 
 
2 
 
LOTTERY FOR EDUCATION 
 
28 
 
SCHEDULES OF OPERATIONS 
 
3 
 
LOAN FUNDS 
 
29 
 
4 
 
ENDOWMENT AND SIMILAR FUNDS 
 
30 
 
5 SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS 
 
AGENCY FUNDS 
 
31 
 
6 CASH AND CASH EQUIVALENTS 
 
33 
 
7 ACCOUNTS RECEIVABLE 
 
35 
 
8 CHANGES IN INVESTMENT IN PLANT 
 
36 
 
9 SCHEDULE OF FUND BALANCES 
 
CURRENTFUNDSANDPLANTFUNDS 
 
38 
 
 DEKALB COLLEGE - TABLE OF CONTENTS - 
 
SECTION I 
 
FINANCIAL 
 
SUPPLEMENTARY INFORMATION 
 
SCHEDULES 
 
10 SCHEDULE OF REVENUES 
 
CURRENT FUNDS 
 
40 
 
SCHEDULES OF EXPENDITURES BY OBJECT 
 
11 
 
CURRENT FUNDS 
 
42 
 
12 
 
PLANT FUNDS 
 
46 
 
13 RECONCILIATION OF SALARIES AND WAGES, AND TRAVEL 
 
47 
 
SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 SECTION I FINANCIAL 
 
 CLAUDE L. VICKERS 
STATE AUDITOR (404) 6562174 
 
DEPARTMENT OF AUDITS 
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400 
January 23, 1996 
 
Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the Board ofRegents ofthe University System of Georgia 
and Honorable Jacquelyn M. Belcher, President DeKalb College 
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION 
Ladies and Gentlemen: 
We have reviewed the accompanying :financial statements (Exhibits A through D) of DeKalb College as of and for the year ended June 30, 1995, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of DeKalb College. 
A review consists principally of inquiries of College personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. 
Based on our review, with the exception of the matters described in the fourth and fifth paragraphs, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. 
As described in Note 1 to the :financial statements, Georgia Law and State budgetary policy require the College to prepare its financial statements on a basis which is not consistent with generally accepted accounting principles with respect to the recording of encumbrances as expenditures and liabilities. To conform with generally accepted accounting principles, encumbrances should be recorded as a reservation of fund balance. The effects on the financial statements of this departure from generally accepted accounting principles were not reasonably determinable, but are believed to be material. 
 
95ARL-67 
 
 As discussed in Note 1 to the financial statements, the College did not report the liability and related expenditure for compensated absences in the current funds as required by generally accepted accounting principles. Ifcompensated absences were reported, liabilities would be increased and fund balance would be decreased by $1,392,982.75 as of June 30, 1995, and the net change in fund balance for the year ended June 30, 1995, would be decreased by $113,707.94. 
Our review was made for the purpose ofexpressing limited assurance that there are no material modifications 
that should be made to the financial statements in order for them to be in conformity with generally accepted accounting principles. The accompanying supplementary information (Exhibits E through G and Schedules 1 through 13) is presented only for supplementary analysis purposes. Such information has been subjected to the inquiries and analytical procedures applied in the review of the financial statements, and except for the effects of the matters discussed in the fourth and fifth paragraphs, we are not aware of any material 
modifications which should be made thereto. 
 
CLV:gp 95ARL-67 
 
Claude L. Vickers State Auditor 
 
 FINANCIAL STATEMENTS - 1- 
 
 DEKALB COLLEGE COMBINED BALANCE SHEET 
ALL FUND GROUPS JUNE30. 1995 
 
ASSETS 
cash and cash Equivalents Accounts Receivable Inventories Prepaid Items Due from Other Funds Investment in Plant 
Total Assets 
LIABILITIES AND FUND BALANCES 
Liabilities Accounts Payable Deferred Revenue Tuition and Fees Deposits Held in Custody for Others Due to Other Fund Groups Cepital Lease Obligations 
Total Liabilities 
Fund Balances U.S. Government Grants Refundable Institutional Loans - Restricted Endowment Quasi-Endowment - Restricted Net Investment in Plant Restricted Unrestricted 
Total Fund Balances 
Total Liabilities and Fund Balances 
 
CURRENT FUNDS 
 
UNRESTRICTED 
 
RESTRICTED 
 
LOAN FUNDS 
 
$ 
 
1.248,363.49 $ 
 
1,733,398.26 
 
423,172.12 
 
20,217.80 
 
210,422.91 
 
10,131.13 $ 236,n2.12 
 
46,112.56 62,901.86 
 
$ 
 
3,635,574.58 $ 
 
246,903.25 $ ===1=09==01=4=.4=2 
 
$ 
 
1,189,210.15 
 
2, 140,282.91 
 
$ 
 
210,422.91 
 
$ 
 
3,329.493.06 $ 
 
210,422.91 
 
$ 
 
62,489.40 46,525.02 
 
$ 
 
$ 
 
306,081.52 
 
$ 
 
306,081.52 $ 
 
36,480.34 36,480.34 $ 
 
109,014.42 
 
$ 
 
3,635,574.58 $ 
 
246,903.25 $ ===1=09='=01=4=.4=2 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. -2- 
 
 EXHIBIT"A" 
 
ENDOWMENT AND SIMILAR 
FUNDS 
 
UNEXPENDED 
 
PLANT FUNDS RENEWALS AND REPLACEMENTS 
 
INVESTMENT IN PLANT 
 
AGENCY FUNDS 
 
TOTAL (Memorandum 
Only) 
 
$ 
 
50,150.81 $ 
 
2,821,798.65 $ 
 
959,212.72 
 
$ 
 
344,947.63 $ 
 
5,480,716.99 
 
84,419.78 
 
2,117,492.02 
 
423,172.12 
 
20,217.80 
 
_____ $ 
 
90,253,182.79 
 
210,422.91 90,253,182.79 
 
$ 
 
50,150.81 $ 
 
2,906,218.43 $ 
 
959,212.72 $ 
 
90,253,182.79 $ 
 
344,947.63 $ 
 
98,505,204.63 
 
$ 
 
1,883,203.00 $ 
 
$ 
 
1,883,203.00 $ 
 
197,134.65 
$ 197,134.85 $ 
 
$ 
174,920.20 174,920.20 $ 
 
219,392.88 $ 125,554.75 344,947.63 $ 
 
3,488,940.88 
2, 140,282.91 125,554.75 210,422.91 174,920.20 
6,140,121.65 
 
$ 
 
38,740.22 
 
11,410.59 
 
$ 
 
90,078,262.59 
 
$ 
 
1,023,015.43 $ 
 
762,0TT.87 
 
$ 
 
50,150.81 $ 
 
1,023,015.43 $ 
 
762,0TT.87 $ 90,078,262.59 
 
$ 
 
62,489.40 
 
46,525.02 
 
38,740.22 
 
11,410.59 
 
90,078,262.59 
 
38,480.34 
 
2,091,174.82 
 
$ 
 
92,365,082.98 
 
$ 
 
50,150.81 $ 
 
2,906,218.43 $ 
 
959,212.72 $ 
 
90,253,182.79 $ 
 
344,947.63 $ 
 
98,505,204.63 
 
-3- 
 
 DEKALB COLLEGE 
COMBINED STATEMENT OF CHANGES IN FUND BALANCES 
ALL FUND GROUPS 
YEAR ENDED JUNE 30. 1995 
 
REVENUES AND OTHER ADDITIONS 
Unrestricted Current Fund Revenues State Appropriations 
Regular Major Repairs/Rehabilitation Funds Lottery Proceeds Federal Grants and Contracts State Grants and Contracts Private Gifts. Grants. and Contracts Investment Income Endowment Other Interest on Loans Receivable Adjustments Prior Years' Expenditures/Accounts Payable Prior Years' Checks Voided Expended for Plant Facilities Current Funds Plant Funds 
Unexpended Renewals and Replacements Georgia State Financing and Investment Commission Other Additions Proceeds from Sale d Plant Assets 
Total Revenues and Other Additions 
EXPENDITURES AND OTHER DEDUCTIONS 
Educational and General Expenditures Auxiliary Enterprises Expenditures Indirect Costs Recovered Refunded to Grantors Remittances to the Board d Regents d the 
University System d Georgia Prior Year's Unrestricted Fund Balance (Surplus) 
Adjustments Prior Years' Revenues/Accounts Receivable 
Loan Cancellations and Write-Offs Administrative and Collection Costs Expended for Plant Facilities 
Capitalized Noncapitalized Disposals/Deletions/Adjustments 
Total Expenditures and Other Deductions 
TRANSFERS BETWEEN FUNDS 
Nonrnandatory Renewals and Replacements 
Net lncrease/(Decrease) for the Year 
FUND BALANCES JULY 1 1994 
 
CURRENT FUNDS 
 
UNRESTRICTED 
 
RESTRICTED 
 
$ 
 
52,435,894.75 
 
LOAN FUNDS 
 
$ 
 
4,455,756.06 
 
882,638.84 
 
600.00 
 
2,272.71 $ 
 
83,645.47 4,811.63 
 
503.63 5.402.94 
 
$ 
 
52,524,351.85 $ 
 
5,341,2s1.s1 s _ _ _ _5_,906_._57_ 
 
$ 
 
50,971,582.26 $ 
 
1,322,450.97 
 
33,781.95 3,410.n 
 
5,303,036.46 
36,714.64 $ 
 
809.00 
5,242.00 757.80 
 
$ 
 
52,331,285.90 $ 
 
5,339,751.10 s _ _ _ _s.._,808_._80_ 
 
$ _ _ _._18_0_,_3_96_._54_ 
 
$ 
 
12,669.41 $ 
 
293,412.11 
 
1,516.51 $ 34,963.83 
 
-902.23 109,916.65 
 
FUND BALANCES JUNE 30. 1995 
 
$ 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
 
The notes to the financial statements are an integral part of this statement. 
 
 4  
 
306,081.52 $ 
 
36,480.34 $ ____1_09_,0_1_4_4_2= 
 
 EXHIBIT "B" 
 
ENDOWMENT AND SIMILAR 
FUNDS 
 
UNEXPENDED 
 
PLANT FUNDS RENEWALS AND REPLACEMENTS 
 
INVESTMENT IN PLANT 
 
TOTAL (Memorandum 
Only) 
 
$ 52,435,894.75 
 
$ 
 
496,027.00 
 
732,069.00 
 
806,532.00 
 
$ 
 
25.00 
 
496,027.00 
 
732,069.00 
 
806,532.00 
 
4,455,756.06 
 
882,638.84 
 
$ 
 
13,203.31 
 
13,828.31 
 
63,530.25 $ 
 
116,221.43 
 
2,272.71 180,255.31 
5,402.94 
 
5,716.86 
 
23,000.50 
 
112,362.83 4,811.63 
 
1,931,591.57 
 
1,931,591.57 
 
3,420,299.79 324,411.57 345,369.62 
 
3,420,299.79 324,411.57 345,369.62 
 
7,392.90 
 
7,392.90 
 
$ 
 
25.00 $ 
 
2,103,875.11 $ 
 
146,614.83 $ 
 
6,034,875.86 $ 66, 156,916.83 
 
$ 
 
0.00 
 
$ 56,274,618.72 1,322,450.97 36,714.64 809.00 
 
33,781.95 
 
3,470.72 5,242.00 
757.80 
 
$ 
 
3,420,299.79 $ 
 
324,411.57 3,529.98 $ 
 
481,459.11 
 
3,744,711.36 3,529.98 
481,459.11 
 
$ 
 
0.00 $ 
 
3,420,299.79 $ 
 
327,941.55 $ 
 
481,459.11 $ 61,907,546.25 
 
$ ___1_80-'-C,396..;;...;..;.;;.54.;. 
 
$ _ _ _ _ _0._00_ 
 
$ 
 
25.00 $ 
 
-1,316,424.68 $ 
 
-930.18 $ 
 
5,553,416.75 $ 
 
4,249,370.58 
 
50,125.81 
 
2,339,440.11 
 
763,008.05 
 
84,524,845.84 
 
88,115,712.40 
 
$ 
 
50,150.81 $ 
 
1,023,015.43 $ 
 
762,0TT.87 $ 90,078,262.59 $ 92,365,082.98 
 
-5- 
 
 DEKALB COLLEGE STATEMENT OF CURRENT FUNDS REVENUES EXPENDITURES. 
AND OTHER CHANGES YEAR ENDED JUNE 30, 1995 
 
EXHIBIT"C" 
 
REVENUES 
State Appropriations Tuition and Fees Federal Grants and Contracts State Grants and Contracts Private Gifts, Grants, and Contracts Endowment Income Sales and Services of Educational Activities Sales and Services of Auxiliary Enterprises Other Sources 
Total Revenues 
EXPENDITURES 
Educational and General Instruction Academic Support Student Services Institutional Support Operation and Maintenance of Plant Scholarships and Fellowships 
Auxiliary Enterprises Food Services Stores and Shops Intercollegiate Athletics Other Service Units 
Total Expenditures 
OTHER TRANSFERS AND ADDITIONS/CDEDUCTIONS) 
Excess of Restricted Receipts over Transfers to Revenues Transfers for Renewals and Replacements Prior Period Adjustments (Net) Remittances to the Board of Regents of the 
University System of Georgia Prior Year's Unrestricted Fund Balance (Surplus) 
Total Other Transfers and Additions/(Deductions) 
Net lncrease/(Decrease) in Fund Balances 
 
UNRESTRICTED 
 
RESTRICTED 
 
TOTAL (Memorandum 
On~ 
 
$ 
 
34,300,535.00 
 
15,425,359.43 
 
36,714.64 $ 
 
1,060,263.73 1,282,565.40 
330,456.55 
 
$ 
 
52,435,894.75 $ 
 
$ 4,419,041.42 
878,638.84 1,606.20 3,750.00 
5,303,036.46 $ 
 
34,300,535.00 15,425,359.43 
4,455,756.06 878,638.84 1,606.20 3,750.00 
1,060,263.73 1,282,565.40 
330,456.55 
57,738,931.21 
 
$ 
 
26, 181,368.58 $ 
 
5,166,391.16 
 
5,204,066.76 
 
8,265,895.59 
 
5,891,695.88 
 
262,164.29 
 
106,087.n 735,195.50 361,229.39 119,938.31 
 
$ 
 
52,294,033.23 $ 
 
24,808.19 $ 48,948.26 174,668.36 5,054,611.65 
5,303,036.46 $ 
 
26,206,176.n 5,166,391.16 5,253,015.02 8,440,563.95 5,891,695.88 5,316,nS.94 
106,087.n 735,195.50 361,229.39 119,938.31 
57,597,069.69 
 
$ 
 
$ 
 
-103,104.30 
 
7,694.14 
 
-33,781.95 
 
$ 
 
-129,192.11 $ 
 
1,516.51 $ 1,516.51 $ 
 
1,516.51 -103,104.30 
7,694.14 
-33,781.95 
-127,675.60 
 
$ 
 
12,669.41 $ 
 
See Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
The notes to the financial statements are an integral part of this statement. -6- 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
REPORTING ENTITY DeKalb College is one ofthirty-four (34) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of DeKalb College as a separate reporting entity. 
The Board ofRegents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. DeKalb College does not have authority to retain unexpended State funds (surplus) for any given fiscal year. Accordingly, DeKalb College is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board Codification of Governmental Accounting and Financial Reporting Standards. 
FUND ACCOUNTING In order to ensure observance oflimitations and restrictions placed on the use of the resources available to the College, the accounts ofthe College are maintained in accordance with the principles of fund accounting. This is the procedure by which resources for various purposes are classified for accounting and reporting purposes into funds that are in accordance with activities or objectives specified. Separate accounts are maintained for each fund; however, in the accompanying financial statements, funds that have similar characteristics have been combined into fund groups. Accordingly, all financial transactions have been recorded and reported by fund group. 
Within each fund group, the College's fund balance allocations and designations represent those portions of the fund balances that are reserved, restricted and/or designated for specific future use by legal covenants, State policies, or institutional policies. 
Fund groups and funds presented in the accompanying financial statements are as follows: 
CURRENT FUNDS 
UNRESTRICTED - the fund used to account for those economic resources over which the College retains full control to use for purposes of performing the primary functions of the College, i.e., instruction, public service, auxiliary enterprises, and student activities. 
RESTRICTED - the fund used to record externally restricted funds which may only be utilized in accordance with the purposes established by their source. Restricted current funds are recorded as revenues and expenditures when expended for current operating purposes. 
 
- 7- 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
FUND ACCOUNTING 
LOAN FUNDS 
The fund used to account for resources which have been made available for financial loans to students. 
ENDOWMENT AND SIMILAR FUNDS 
The fund used to account for endowment funds and quasi-endowment funds. Endowment funds are subject to the restrictions ofgift instruments requiring that the principal be invested in perpetuity and income only be utiliz.ed. While quasi-endowment funds have been established by the College for the same purposes as endowment funds, any portion of quasi-endowment funds may be expended. Restricted quasi-endowment funds may be expended only for the purposes established by the source of such funds. 
PLANT FUNDS 
UNEXPENDED - the fund used to account for financial resources utilized to acquire or to construct physical properties for institutional purposes. 
RENEWALS AND REPLACEMENTS - the fund used to account for resources set aside for the renewal and replacement ofinstitutional properties. 
INVESTMENT IN PLANT - the fund which shows the total amounts representing the book value of all physical properties owned by the College. Net Investment in Plant is an equity account showing the total book value ofphysical properties belonging to the College less the amount of any indebtedness to others. 
AGENCY FUNDS 
The fund used to account for resources held by the College as custodian or fiscal agent for individual students, faculty, staff members, and organizations. 
BASIS OF ACCOUNTING Except as otherwise disclosed in these notes, the financial statements are prepared on the modified accrual basis ofaccounting, which is materially the same as the accrual basis of accounting applicable to colleges and universities prescribed in the American Institute of Certified Public Accountants' audit guide reporting model. The modified accrual basis ofaccounting is defined as that method of accounting in which expenditures, other than accrued interest on general long-term debt, are recorded at the time liabilities are incurred and revenues are recorded when available and measurable to finance expenditures of the fiscal period. 
 
- 8- 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BASIS OF ACCOUNTING Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based, in part, on the unexecuted portion of contracts for goods and services. The recognition of encumbrances as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations ofthe State ofGeorgia, but is not consistent with generally accepted accounting principles, which provide for the recording ofencumbrances as a reservation offund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles. 
Compensated absences represent obligations of the College relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulated leave in which payment is probable and can be reasonably estimated. The compensated absences liability of$1,392,982.75 and the related current year expenditure of $113,707.94 have not been reported in the current funds as required by generally accepted accounting principles. 
Prior period adjustments and certain other items are reported as additions to and deductions from fund balances of current funds in the accompanying financial statements. This presentation is in accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures. The effect of this departure is deemed to be immaterial to the fair presentation of the financial statements. 
It is the policy ofDeKalb College to record assets acquired through capital leases as additions to Investment in Plant when received at the total acquisition cost including interest. The liability for such leases at fiscal yearend is recorded in Investment in Plant including interest. This presentation differs from generally accepted accounting principles in that the assets and the related liability resulting from capital leases should be recorded in Investment in Plant at the inception ofthe agreement at the net present value of the future minimum lease payments, not to exceed the fair value of the leased property. The effect of this departure is deemed to be immaterial to the fair presentation ofthe financial statements. 
To the extent that Current Funds and Plant Funds are used to finance plant assets, the amounts so provided are accounted for as expenditures. The balances shown on the Combined Balance Sheet as Net Investment in Plant reflect the accumulated expenditures made for plant facilities through Current Funds and Plant Funds and also include expenditures made for plant facilities expended by the Georgia State Financing and Investment Commission on behalf of the College. Donated fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded values. No depreciation has been provided on physical plant and equipment. 
 
- 9- 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXIIlBIT "D" 
 
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 
BASIS OF ACCOUNTING The Statement of Current Funds Revenues, Expenditures, and Other Changes is a statement of financial activities of current funds related to the current reporting period. It does not purport to present the results of operations or the net income or loss for the period as would a statement of income or a statement of revenues and expenses. 
BUDGET The Board of Regents of the University System of Georgia - Administrative Central Office receives State appropriation allotments for units of the University System of Georgia. The appropriated budget is adopted at the departmental level and represents appropriations provided by the Amended Appropriations Act of 19941995. The appropriated budget covers current funds and plant funds, except for Auxiliary Enterprises and Student Activities which are not subject to appropriation. The budget allocation and disbursement of these funds is made to the various organizational units by the Administrative Central Office. In addition, the organiz.ational units receive Federal funds and other funds directly and include these funds in the budget filed with the Administrative Central Office. 
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents consist of petty cash, demand deposits, certificates of deposit and temporary investments in authorized financial institutions, and cash management pools that have the general characteristics of demand deposit accounts. 
ACCOUNTS RECEIVABLE Accounts receivable consist of allotments due from the Board of Regents of the University System of Georgia- Administrative Central Office, reimbursements due from Federal, State, local, and private grants and contracts, and other receivables disclosed from information available. No provision has been made for an allowance for doubtful accounts within the accompanying financial statements. 
INVENTORIES Inventories ofconsumable supplies are recorded on the consumption method and are valued at cost based on the first-in, first-out method. 
Inventories of goods for resale are valued at cost based on the first-in, first-out method. 
PREPAID ITEMS Prepaid items are payments made to vendors in advance of the receipt of goods and services that will benefit periods subsequent to the balance sheet date. 
MEMORANDUM ONLY -TOTAL COLUMNS The total columns on the financial statements are captioned "Memorandum Only" to indicate that these totals are presented only to facilitate financial analysis. The columns do not present information that reflects financial position or changes in financial position in conformity with generally accepted accounting principles. Neither 
- 10 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT"D" 
 
NOTE 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES 
MEMORANDUM ONLY - TOTAL COLUMNS are such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation ofthis data. 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS AND INVESTMENTS 
STATE OF GEORGIA COLLATERALIZATION STATOTES AND POLICIES Funds belonging to the State ofGeorgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59: 
(1) Bonds, bills, certificates of indebtedness, notes, or other direct obligations of the United States or ofthe State of Georgia. 
(2) Bonds, bills, certificates ofindebtedness, notes, or other obligations of the counties or municipalities ofthe State of Georgia. 
(3) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose. 
(4) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia. 
(5) Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association. 
(6) Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation. 
As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia (which includes organizational units of the Board of Regents of the University System of Georgia) the option of exempting demand deposits from the collateral requirements. 
The treasurer ofthe Board ofRegents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia. 
 
- 11 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT"D" 
 
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS AND INVESTMENTS 
 
CATEGORIZATION OF DEPOSITS For purposes of analysis of custodial credit risk, cash deposits consist of all bank balances which include demand deposits and/or interest bearing accounts. The bank balances as of June 30, 1995, are categorized below in order to provide infonnation about the extent to which such deposits are exposed to custodial credit risk: 
 
Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the College or by its agent in the College's name. 
 
Category 2 - Amounts collateralized with securities (at market value) held by the pledging financial institution's trust department or agent in the College's name. 
 
Category 3 - Amounts collateralized with securities (at market value) held by the pledging financial institution, or by its trust department or agent but not in the College's name, and amounts uncollateralized. 
 
Cash Deposits 
 
Carrying Amount 
 
Bank Balances 
 
Risk Categories 
 
2 
 
3 
 
S 4387 753 49 S 6 055 496 82 S 245.205 75 S 5.810.291.07 $====0~00,<,!!, 
 
CATEGORIZATION OF INVESTMENTS At June 30, 1995, the canying amount and market value of the College's total investments was $1,051,063.50 and consisted entirely offunds in the State Investment Pool administered by the Office of Treasury and Fiscal Services which are not required to be categorized since the College did not own any specific identifiable securities in the pool. 
 
NOTE 3: INVESTMENT IN PLANT 
 
The following is a summary oflnvestment in Plant fixed assets as of June 30, 1995: 
 
Land Buildings Improvements Other Than Buildings Equipment Library Books and Collections 
 
$ 4,220,775.73 64,035,082.57 3,725,421.47 9,383,489.56 8,888,413.46 
 
Total Investment in Plant 
 
$90,253.182 79 
 
NOTE 4: OPERATING LEASES 
 
DeKalb College has entered into certain agreements to lease buildings which are classified as operating leases (leases on assets not recorded on the balance sheet). These leases generally contain provisions that, at the 
 
- 12 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXIIlBIT "D" 
 
NOTE 4: OPERATING LEASES 
 
expiration date ofthe original term ofthe lease, the College has the option of renewing the lease on a year-toyear basis. Future minimum lease payments for operating leases as of June 30, 1995, are listed below. Amounts are included only for multi-year leases and for cancellable leases for which an option to renew for the subsequent fiscal year has been exercised. 
 
Fiscal Year Ending June 30 
 
1996 
 
$ 1 237,215.12 
 
Expenditures for rental of buildings under operating leases for the year ended June 30, 1995, totaled $1,477,125.16. 
 
NOTE 5: CAPITAL LEASES 
 
DeKalb College acquires equipment through multi-year capital leases with varying terms and options. These agreements contain fiscal funding clauses in accordance with Official Code of Georgia Annotated Section 505-64 which prohibits the creation of a debt to the State of Georgia for the payment of any sums under such agreements beyond the fiscal year of execution if appropriated funds are not available. If renewal of such agreements is reasonably assured, however, capital leases requiring appropriation by the General Assembly of Georgia are considered noncancellable for financial reporting purposes. 
 
As of June 30, 1995, future minimum lease payments under capital leases are as follows: 
 
Fiscal Year Ending June 30 
 
1996 
 
$ 72,025.68 
 
1997 
 
69,968.08 
 
1998 
 
32,926.44 
 
Total Future Minimum Lease Payments 
 
$ 174,920.20 
 
NOTE 6: RISK MANAGEMENT 
 
DeKalb College is a participant in the Board ofRegents of the University System of Georgia Health Benefits Plan, which is a self-insurance program of health and dental benefits for employees and retirees of the University System of Georgia. The College and participating employees and retirees pay premiums to the Health Benefits Plan for this health insurance coverage. The Health Benefits Plan is included in the audit report ofthe Board ofRegents ofthe University System of Georgia - Administrative Central Office. All units ofthe University System of Georgia share the risk of loss for claims of the Health Benefits Plan. The Health Benefits Plan is considered a self-sustaining risk fund that provides health coverage for its members up to a 
 
- 13 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 6: RISK MANAGEMENT 
maximum lifetime benefit of $1,000,000.00 per person and dental coverage up to an annual maximum of $1,000.00 per person. The Board of Regents has contracted with Blue Cross Blue Shield of Georgia to process claims in accordance with the Health Benefits Plan as established by the Board ofRegents. 
The Department ofAdministrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS services claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts ofcommercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The College, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the state agencies by DOAS to provide claims servicing and claims payment. 
A self-insured program of professional liability for its employees was established by the Board ofRegents of the University System ofGeorgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out ofthe performance oftheir duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund. 
NOTE 7: DEFERRED COMPENSATION PLAN 
The State ofGeorgia offers its employees a deferred compensation plan in accordance with Internal Revenue Code Section 457. The plan, available to employees of the State of Georgia and county health departments, permits such employees to defer a portion oftheir salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the State of Georgia subject only to the claims of the State's general creditors. Participants' rights under the plan are equal to those of a general creditor of the State of Georgia in an amount equal to the fair market value of the deferred account for each participant. Financial information relative to the plan is presented in the financial report of the State Personnel Board - Merit System ofPersonnel Administration for the year ended June 30, 1995. 
 
- 14 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT"D" 
 
NOTE 8: RETIREMENT PLANS 
TEACHERS RETIREMENT SYSTEM OF GEORGIA 
Plan Description DeKalb College participates in the Teachers Retirement System of Georgia (TRS), a cost-sharing multipleemployer public employee retirement system (PERS) established by the General Assembly of Georgia for the purpose of providing retirement allowances and other benefits for teachers of the State of Georgia. The College's payroll for the year ended June 30, 1995, for employees covered by TRS was $21,405,146.20. The College's total payroll for all employees was $32,154,842.22. 
Benefits TRS provides service retirement, disability retirement, and survivor's benefits for its members. A member is eligible for service retirement after the member (1) has attained the age of 60 years and has at least ten years ofcreditable service, (2) has at least 30 years of creditable service, regardless of age, or (3) has attained the age of 55 years and has at least 25 years of creditable service. For those members with 30 years of service or those age 60 with at least ten years of service, retirement benefits are equal to 2% of the average of the member's two consecutive highest paid years ofservice multiplied by the number of years of creditable service up to 40 years. Any member who has between 25 and 30 years of creditable service and is at least 55 years ofage shall receive a benefit which is reduced by the lessor of 1/12 of 7% for each month the member is below age 60, or by 7% for each year or fraction thereofby which the member has less than 30 years of service. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death. 
Retirement benefits also include death and disability benefits whereby the disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The benefit is based on member's creditable service (minimum of 10 years of service) and compensation up to the date of death or up to the time of disability. 
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contributions are refunded with interest. 
Contributions Required and Contributions Made Employees of the College who are covered by TRS are required to pay 5% of their gross earnings to TRS. The College makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1995, the employer contribution rate was 11.81% for covered employees. In addition, the College contributed 5.60% to the TRS on behalf of employees electing to participate in the Regents Retirement Plan. The interest rate assumption (rate of return on investments) was 7.50%. 
Total contributions to the plan made during fiscal year 1995 amounted to $3,856,727.25, of which $2,786,465.07 was made by the College and $1,070,262.18 was made by employees. These contributions represented 13.02% (College) and 5% (employees) of covered payroll. 
- 15 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXIIlBIT "D" 
 
NOTE 8: RETIREMENT PLANS 
 
TEACHERS RETIREMENT SYSTEM OF GEORGIA 
 
Funding Status and Progress Pension Benefit Obligation 
The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 of the Governmental Accounting Standards Board (GASB) that is required to be used for reporting purposes. The standardized measurement is the actuarial present value of credited projected benefits. This pension valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date and is adjusted for the effects of projected salary increases and any step-rate benefits. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of the PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among similar PERS. 
 
The total unfunded pension benefit obligation ofTRS as of June 30, 1994, which was the latest information available, was as follows: 
 
Total pension benefit obligation 
 
$ 15,313,743,000.00 
 
Net assets available for benefits, at cost 
 
14,254,785,000.00 
 
Unfunded pension benefit obligation 
 
$ 1,058,958,000 00 
 
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1994. Net assets available for benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers. 
 
Retirement System Contributions Total contributions from all employers to TRS for the year ended June 30, 1995, were $565,117,811.00. The College's contribution for the year ended June 30, 1995, of $2,786,465.07 was actuarially determined and represented .4931% of total contributions made by all participating employers. 
 
Trend Information Historical trend information is presented in the financial report ofTRS for the year ended June 30, 1995. This information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. 
 
REGENTS RETIREMENT PLAN 
 
The State of Georgia provides optional pension benefits for eligible faculty and principal administrators through a defined contribution plan. In a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. 
 
- 16 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 8: RETIREMENT PLANS 
REGENTS RETIREMENT PLAN 
State legislation requires that the employer contribute 4% and the employee contribute 5% of the participating employee's earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times. The College's payroll for employees covered by the Regents Retirement Plan for the year ended June 30, 1995, was $4,616,387.08. The College's total payroll for all employees was $32,154,842.22. 
The College and the covered employees made the required contributions of $184,655.36 (4%) and $230,820.10 (5%), respectively. 
GEORGIA DEFINED CONTRIBUTION PLAN 
Plan Description DeKalb College participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia in July 1993 for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia. The College's payroll for the year ended June 30, 1995, for employees covered by GDCP was $4,264,358.94. The College's total payroll for all employees was $32,154,842.22. 
Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than$ 3,500.00 credited to his/her account, the Board of Trustees has the option ofrequiring a lump sum distribution to the member in lieu ofmaking periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. 
Contributions and Vesting Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination ofemployment, the amount of the member's account is refundable upon request by the member. 
Total contributions made by employees during fiscal year 1995 amounted to $319,827.30 which represents 7.5% of covered payroll. These contributions met the requirements of the plan. 
 
- 17 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 9: LEAVE POLICIES 
Employees earn annual leave ranging from one and one-quarter days to one and three-quarter days each month depending upon the employees' length of continuous State service with maximum accumulation of forty-five days. Employees are paid for unused accumulated annual leave upon retirement or termination of employment. See Note 1 - Basis of Accounting (Compensated Absences) 
Employees earn one day of sick leave each month with no maximum accumulation established. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment. 
NOTE 10: CONTINGENCIES 
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the College expects such amounts, if any, to be immaterial to its overall financial position. 
Litigation, claims and assessments filed against DeKalb College (as an organizational unit of the Board of Regents ofthe University System of Georgia), if any, are generally considered to be actions against the State ofGeorgia. Pursuant to the Official Code of Georgia Annotated, the Department of Administrative Services maintains a program of purchased insurance and self-insurance which provides coverage for such litigation, claims and assessments. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1995. 
NOTE 11: POSTEMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS 
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 20-3-31, the Board ofRegents ofthe University System of Georgia has established group health and life insurance programs for employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees ofthe University System ofGeorgia eligible for retirement or that become permanently and totally disabled to continue as members ofthe group health and life insurance programs. Employees who are eligible for retirement or disability under the criteria established by the Teachers Retirement System of Georgia and who have at least ten years of service with the University System of Georgia are eligible for these postemployment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia pay the employer portion for group insurance for affected individuals. 
As of June 30, 1995, there were 89 employees who had retired or were disabled that were receiving these postemployment health and life insurance benefits. For the year ended June 30, 1995, DeKalb College recognized as incurred $176,188.92 of expenditures, which was net of$47,207.88 of participant contributions. 
 
- 18 - 
 
 DEKALB COLLEGE NOTES TO THE FINANCIAL STATEMENTS 
JUNE 30, 1995 
 
EXHIBIT "D" 
 
NOTE 12: BONDING INFORMATION 
 
The President and all employees of DeKalb College are bonded under a Public Employees Blanket Bond written by the Employers Insurance ofWausau, their Bond No. 1450-00-110723, on which the premium was paid to October 1, 1995. Under this agreement, the public employee dishonesty coverage insures DeKalb College to a maximum of $1,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees. The faithful performance of duty coverage insures the College to a maximum of$1,000,000.00 against loss sustained from failure ofits employees to perform faithfully their duties or to account properly for all monies and property received by virtue oftheir position or employment. 
 
All employees of DeKalb College are also bonded under Commercial Crime Policies written by the United States Fire Insurance Company, their Policy Nos. 626 011675 2 and 626 012294 4, on which the premiums were paid to October 1, 1995. Under these additional public employee dishonesty coverages, the policies insure the College to a maximum of$9,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees. 
 
NOTE13: ENROLLMENT 
 
The equivalent full-time student enrollment ofDeKalb College was as follows: 
 
Regular Term Fall Quarter, 1994 Winter Quarter, 1995 Spring Quarter, 1995 
 
10,614 10,234 9,589 
 
Average 
 
10,146 
 
Summer School, 1994 
 
4,668 
 
- 19 - 
 
 j 
 
] 
 
() 
 
[~ 
 
oD 
 
\ 
 
 SUPPLEMENTARY INFORMATION 
- 21 - 
 
 ~ 
Cash and Cash Equivalents Accounts Receivable Inventories Prepaid Item& Due from Other Fund Groups 
 
DEKALB COLLEGE COMBINING BALANCE SHEET 
CURRENT FUNDS - UNRESTRICTED 
JUNE 30. 1995 
 
EXHIBIT"E" 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
AUXILIARY ENTERPRISES 
 
STUDENT ACTIVITIES 
 
TOTAL 
 
$ 947.042.60 $ 1,041,687.34 75,259.65 13,053.65 1,115,911.46 
 
0.00 $ 
 
11.900.00 $ 691,710.92 347.912.47 
5,820.48 
 
289,420.89 $ 1,343.67 
 
1,248,363.49 1.733,398.26 
423,172.12 20,217.80 
1,115,911.46 
 
Total Assets 
 
$ 3,192.954.70 $ ====0.=00= $ 1,057,343.87 $ 290,764.56 $ 4,541,063.13 
 
LIABILITIES AND FUND BALANCES 
 
Liabilities Accounts Payable Deferred Revenue Tuition and Fees Due to Other Fund Groups 
 
$ 1,172,580.34 1,866,731.73 
 
Total Liabilities 
 
$ 3,039,312.07 
 
Fund Balances Unrestricted 
 
153,642.63 $ 
 
$ 
 
778.52 $ 15,851.29 $ 1,189,210.15 
 
60,812.70 905,488.55 
 
212,738.48 
 
2, 140,282.91 905,488.55 
 
$ ss1.01s.n s s 22s,589.n 4,234,981.61 
 
0.00 
 
90,264.10 
 
62,174.79 
 
306,081.52 
 
s s s s s Total Liabilities and Fund Balances 
 
3,192,954.70 =======o.,.,oo= 1,057,343.87 
 
290,764.56 4,541,063.13 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-22- 
 
 DEKALB COLLEGE 
COMBINING STATEMENT OF CHANGES IN FUND BALANCES 
CURRENT FUNDS  UNRESTRICTED 
YEAR ENDED JUNE 30. 1995 
 
EXHIBITF" 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
AUXILIARY ENTERPRISES 
 
STUDENT ACTIVITIES 
 
TOTAL 
 
REVENUES AND OTHER ADDITIONS 
 
Unrestricted Current Fund Revenues Adjustments 
Prior Years' Expenditures/Accounts Payable Prior Years' Checks Voided 
 
$ 49,848,200.71 $ 
73,874.09 4,811.63 
 
33,904.00 $ 1,410,656.05 $ 1,143,133.99 $ 52,435,894.75 
 
7,066.26 
 
2,705.12 
 
83,645.47 4,811.63 
 
Total Revenues and Other Additions $ 49,926,886.43 $ 
 
33,904.00 $ 1,411,n2.31 s 1,145,839.11 $ 52,524,351.85 
 
EXPENDITURES AND OTHER DEDUCTIONS 
 
Educational and General Expenditures Auxiliary Enterprises Expenditures Remittances to the Board of Regents of the 
University System of Georgia Prior Year's Unrestricted Fund Balance (Surplus) 
Adjustments Prior Years' Revenues/Accounts Receivable 
 
$ 49,843,850.32 $ 
33,781.95 1,393.48 
 
33,904.00 
 
$ 1,093,827.94 $ 50,971,582.26 
 
$ 1,322,450.97 
 
1,322,450.97 
 
2,077.24 
 
33,781.95 3,410.n 
 
Total Expenditures and Other Deductions 
 
$ 49,879,025.75 $ 
 
33,904.00 $ 1,324,528.21 $ 1,093,827.94 $ 52,331,285.90 
 
TRANSFERS BElWEEN FUNDS 
 
Nonmandatory Renewals and Replacements 
 
$ -180,396.54 
 
$ -180,396.54 
 
Net lncrease/(Decrease) for the Year $ 
 
47,860.68 $ 
 
0.00 $ 
 
-87,202.44 $ 
 
52,011.17 $ 
 
12,669.41 
 
FUND BALANCES JULY 1. 1994 
 
105,781.95 
 
0.00 
 
177,466.54 
 
10,163.62 
 
293,412.11 
 
FUND BALANCES JUNE 30 1995 
 
$ 153,642.63 $ 
 
0.00 $ 
 
90,264.10 $ 62,174.79 $ 306,081.52 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 23- 
 
  QEKAl,B CO!,LEgj;; COMBININg STATEMENT OF CURRENT FUNDS REVENUES, EXPENDITURES, 
ANQ QIHl;;R CHANGl:;S UNRESTRICTED 
YEAR ENDED JUNE 30, 1995 
 
EXHIBIT"G" 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
AUXILIARY ENTERPRISES 
 
STUDENT ACTIVITIES 
 
TOTAL 
 
REVENUES 
State Appropriations Tuition and Fees Federal Grants and Contracts Sales and Services of Educational Activities Sales and Services of Auxiliary Enterprises Other Sources 
 
$ 34,266,631.00 $ 14,332,989.36 36,714.64 1,060,263.73 
151,601.98 
 
33,904.00 $ 
 
$ 
1,282,565.40 128,090.65 
 
$ 1,092,370.07 
50,763.92 
 
34,300,535.00 15,425,359.43 
36,714.64 1,060,263.73 1,282,565.40 
330,456.55 
 
Total Revenues 
 
$ 49,848,200.71 $ 
 
33,904.00 $ 1,410,656.05 $ 1,143,133.99 $ 52,435,894.75 
 
EXPENQITURES 
 
Educational and General Instruction Academic Support Student Services Institutional Support Operation and Maintenance of Plant Scholarships and Fellowships 
Auxiliary Enterprises Food Services Stores and Shops Intercollegiate Athletics Other Service Units 
 
$ 26,147,464.58 $ 5,166,391.16 4,230,229.36 8,265,895.59 5,891,695.88 142,173.75 
 
33,904.00 $ 
 
$ 
1os.os7.n 735,195.50 361,229.39 119,938.31 
 
$ 973,837.40 
119,990.54 
 
26,181,368.58 5,166,391.16 5,204,066.76 8,265,895.59 5,891,695.88 262,164.29 
 
106,087.n 735,195.50 361,229.39 119,938.31 
 
Total Expenditures 
 
$ 49,843,850.32 $ 
 
33,904.00 $ 1,322,450.97 $ 1,093,827.94 $ 52,294,033.23 
 
QTHER TRANSFERS ANQ AQDITIONS/ {QEQUCTIONS} 
 
Transfers for R - l s and Replacements 
 
$ 
 
Prior Period Adjustments (Net) 
 
Remittances to the Board of Regents of the 
 
University System of Georgia 
 
Prior Year's Unrestricted Fund Balance 
 
(Surplus) 
 
n,292.24 -33,781.95 
 
$ -180,396.54 4,989.02 $ 
 
$ 2,705.12 
 
-103, 104.30 7,694.14 
 
-33,781.95 
 
Total Other Transfers and Additions/(Deductions) 
 
$ 
 
43,510.29 
 
$ -175,407.52 $ 
 
2,705.12 $ -129,192.11 
 
Net lncrease/(Decrease) in Fund Balances 
 
$ 
 
47,860.68 $ 
 
0.00 $ 
 
-87,202.44 $ 
 
====-==== 52,011.17 $ 
 
12.669.41 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 25- 
 
 DEKALB COLLEGE SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO BUDGET 
RESIDENT INSTRUCTION YEAR ENDED JUNE 30, 1995 
 
REVENUES 
State Appropriations Other Revenues Retained 
 
CURRENT FUNDS 
 
UNRESTRICTED 
 
RESTRICTED 
 
PLANT FUNDS 
 
RENEWALS AND 
 
UNEXPENDED 
 
REPLACEMENTS 
 
$ 34,266,631.00 15,581,569.71 $ 
 
$ 5,303,036.46 
 
1,228,096.00 63,530.25 $ 
 
123,614.33 
 
$ 49,848,200.71 $ 
 
5,303,036.46 $ 
 
1,291,626.25 $ _ _ _1_23-''-61_4_.33_ 
 
EXPENDITURES 
Personal Services: Education, General and Departmental Services $ Sponsored Operations 
Operating Expenses: Education, General and Departmental Services Sponsored Operations 
capital Outlay Special Funding Initiative 
 
39,064,621.94 
$ 
10,737,327.38 
41,901.00 
 
20,225.04 
5,282,811.42 
$ 
 
2,613,767.79 $ 
 
327,941.55 
 
$ 49,843,850.32 $ 
 
5,303,036.46 $ 
 
2,613,767.79 $ ___3_2_7,'-94_1_.55_ 
 
Excess of Revenues over Expenditures 
 
$ 
 
4,350.39 $ 
 
(1) To eliminate tuition waivers not budgeted and to reclassify prior year fund balances budgeted as revenues. 
 
0.00 $ 
 
-1,322,141.54 $ ===-204=='=32=7=.22= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-26- 
 
 SCHEDULE "1" 
 
TOTAL 
 
ADJUSTMENTS 
(1) 
 
TOTAL (Budget Basis) 
 
BUDGET 
 
VARIANCEFAVORABLE (UNFAVORABLE) 
 
$ 
 
35,494,727.00 
 
$ 
 
35,494,727.00 $ 
 
35,494,727.00 $ 
 
0.00 
 
21,071,750.75 $ _ _1~,384~,_295_.0_1 
 
22,456,045.76 
 
23,616,831.00 
 
-1,160,785.24 
 
$ 
 
56,566,4n.75 $ 
 
1,384,295.01 $ 
 
57,950,n2.76 $ 
 
59,111,558.00 $ 
 
-1 ,160,785.24 
 
$ 
 
39,064,621.94 
 
20,225.04 
 
10,737,327.38 $ 5,282,811.42 2,941,709.34 
41,901.00 
 
$ -142,173.75 
 
39,064,621.94 $ 20,225.04 
10,595, 153.63 5,282,811.42 2,941,709.34 
41,901.00 
 
39,155,918.00 $ 22,800.00 
11,328,823.00 5,515,237.00 3,046,879.00 
41,901.00 
 
91,296.06 2,574.96 
733,669.37 232,425.58 105,169.66 
0.00 
 
$ 
 
58,088,596.12 $ 
 
-142,173.75 $ 
 
57,946,422.37 $ 
 
59,111,558.00 $ _ _1_,1_65_,_135_.63_ 
 
$ 
 
-1,522,118.37 $ 
 
1,526.468.76 $ ====4,=350:::::::::::::.3::::::9 
 
$ ====4,=350:::::::::::::.39= 
 
-27- 
 
 DEKALB COLLEGE 
SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO BUDGET LOTTERY FOR EDUCATION 
YEAR ENDED JUNE 30, 1995 
 
SCHEDULE"2" 
 
REVENUES State Appropriations 
 
CURRENT FUNDS UNRESTRICTED 
 
PLANT FUNDS UNEXPENDED 
 
TOTAL (Budget Basis) 
 
BUDGET 
 
VARIANCE FAVORABLE (UNFAVORABLE) 
 
$ 
 
33,904.00 $ 
 
806,532.00 $ 
 
840,436.00 $ 
 
- - - - - - 840,436.00 $ 
 
0.00 
 
EXPENDITURES 
 
Equipment, Technology and Construction 
 
Trust Fund 
 
$ 
 
33,904.00 $ 
 
155,532.00 $ 
 
189,436.00 $ 
 
189,436.00 $ 
 
0.00 
 
Special Funding Initiatives 
 
651,000.00 
 
651.000.00 
 
651,000.00 
 
0.00 
 
$ 
 
Excess c:A Revenues over Expenditures 
 
$ 
 
33,904.00 $ 
 
806,532.00 $ 
 
840,436.00 $ 
 
- - - - - - 840,436.00 $ 
 
0.00 
 
0.00 $ 
 
0.00 $ -=====0.=00= 
 
$ ==--o...o.o= 
 
See accompanying notes and Independent Accountant's Combined Report on Review c:A Financial Statements and Supplementary Information. 
-28  
 
 DEKALB COLLEGE SCHEDULE OF OPERATIONS 
LOAN FUNDS YEAR ENDED JUNE 30. 1995 
 
SCHEDULE "3" 
 
FUND 
 
FUND BALANCE JULY 1, 1994 
 
ADDITIONS 
 
DEDUCTIONS 
 
FUND BALANCE JUNE 30, 1995 
 
U. S. GOVERNMENT GRANTS REFUNDABLE 
 
Nursing Loan Fund 
 
$ 
 
59,214.98 $ 
 
4,841.22 $ 
 
1,566.80 $ 
 
62,489.40 
 
INSTITUTIONAL LOANS - RESTRICTED 
 
Candler, Scott, Memorial Loan Fund 
 
$ 
 
DeKalb Fund for Continuing Education Loan 
 
Fund 
 
Dental Hygiene Loan Fund 
 
Druid Hills Lions Club Loan Fund 
 
East DeKalb Rotary Club Loan Fund 
 
Faculty Loan Fund for Student Assistance 
 
Knight, David, Memorial Loan Fund 
 
Lambert, Clark M., Student Loan Fund 
 
Langford, Barbara, Memorial Loan Fund 
 
Lockhart, Malcolm, Memorial Loan Fund 
 
Rehoboth Lions Club Loan Fund 
 
Sherrill, J.J., Loan Fund 
 
Student Emergency Aid Program Loan Fund 
 
Van Fleet Loan Fund 
 
814.78 
17,282.74 $ 1,6TT.38 5,819.30 233.11 7,935.14 97.58 8,022.39 5,329.24 508.70 899.22 154.57 1,889.56 37.96 
 
$ 
423.80 49.35 136.94 
219.42 -97.58 175.00 60.84 
-49.57 185.11 -37.96 
 
200.00 $ 
1,652.50 
150.00 
1,245.00 
1,000.50 282.00 200.00 
105.00 407.00 
 
614.78 
16,054.04 1,726.73 5,806.24 233.11 6,909.56 0.00 7,196.89 5,108.08 308.70 899.22 0.00 1,667.67 0.00 
 
$ 
 
50,701.67 $ 
 
1,065.35 $ 
 
5,242.00 $ 
 
46,525.02 
 
$ 
 
109,916.65 $ 
 
5,906.57 $ 
 
6,808.80 $ ===1=09=,0=1=4=.4=2 
 
RECONCILIATION OF STUDENT NOTES RECEIVABLE 
Balance July 1, 1994 Add: 
Loans to Students 
Deduct: Repayment of Loans Loan Cancellations and Write-Offs 
For Loans Written Off 
 
$ 
 
66,390.64 
 
15,950.83 
 
$ 
 
82,341.47 
 
$ 
 
14,197.61 
 
5,242.00 
 
19,439.61 
 
Balance June 30, 1995 
 
$ ===62=,90==1=86= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 29- 
 
 DEKALB COLLEGE SCHEDULE OF OPERATIONS ENDOWMENT AND SIMILAR FUNDS YEAR ENDED JUNE 30, 1995 
 
SCHEDULE 4 
 
FUND 
 
FUND BALANCE JULY 1, 1994 
 
ADDITIONS 
 
DEDUCTIONS 
 
FUND BALANCE JUNE 30, 1995 
 
ENDOWMENT 
 
Cherry, Jim, Scholarship Fund 
 
$ 
 
Cleveland Family Scholarship Fund 
 
Colvin, Camille Cornwell, Scholarship Fund 
 
6,338.39 25,000.00 
7,376.83 $ 
 
$ 25.00 
 
0.00 $ 
 
6,338.39 
25,000.00 
7,401.83 
 
$ 
 
38,715.22 $ 
 
25.00 $ 
 
0.00 $ 
 
38,740.22 
 
QUASI-ENDOWMENT - RESTRICTED 
 
Brumer, Richard, Memorial Scholarship Fund $ Johns, Laurie S., Scholarship Fund 
 
1,410.59 $ 10,000.00 
 
0.00 $ 
 
0.00 $ 
 
1,410.59 10,000.00 
 
$ 
 
11,410.59 $ 
 
0.00 $ 
 
0.00 $ 
 
11,410.59 
 
$ 
 
50,125.81 $ 
 
25.00 $ 
 
0.00 $ =====50=,1==50====81= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-30- 
 
 DEKALB COLLEGE 
SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS 
AGENCY FUNDS 
YEAR ENDED JUNE 30. 1995 
 
SCHEDULE-S- 
 
.E.VNl2 
e6YBOLL Dl;;DUCIIONS 
F.I.C.A. Federal Income Tax State Income Tax Group Insurance Retirement Georgia Defined Contribution Plan Tax Deferred Annuities Credit Union U. S. Savings Bonds Garnishments/Tax Levies DeKalb College Foundation State Charitable Contributions 
 
BALANCE JULY 1.1994 
 
$ 
 
$ 
 
153,016.32 
 
52,549.66 
 
88.71 -10.00 
 
$ 
 
205,644.69 $ 
 
EMPLOYER'S CO~IBIBUTIONS 
F.I.C.A. Retirement Group Insurance 
 
$ 
 
$ 
 
152,884.26 
 
$ 
 
152,884.26 $ 
 
QIHEB FUNDS 
 
Alpha Beta Gamma 
 
Athletic Housing 
 
$ 
 
Benefits Seminar 
Central campus Clearing Refund 
 
Continuing Education 
 
CPA Account 
 
DeKalb College Foundation 
 
DeKalb College Foundation Check Clearing 
 
Dental Insurance Fees 
 
Departmental Federal Assistance Financing 
 
System 
 
Diversity Conference 
 
Faculty Golf Tournament 
 
Federal Funds Repayment 
 
Fine Arts Performances 
 
Georgia Association of Economics and Finance 
 
Georgia Junior College Athletic Association 
 
Gwinnett Center Promotion 
 
Faculty Club  Courtesy Committee 
 
Gwinnett Refund Clearing 
 
Holiday Luncheon Fund 
 
ITC Regional Conference 
 
James Dickey Newsletter 
 
LRC Sunshine Fund 
 
Math Conference 
 
Mini Consortium Workshop 
 
Nature Trail 
 
North campus Refund Clearing 
 
Nursing Class of 1994 
 
$ 2,317.99 
224.21 -854.30 
15,842.12 
1,961.50 
-31,373.19 
27.00 400.00 3n.50 1,630.61 279.18 3,282.94 1,425.82 
37.40 
364.68 9,521.40 
5,426.57 -1,413.00 1,409.34 
 
RECEIPTS 
 
DISBURSEMENTS 
 
BALANCE JUNE 30. 1995 
 
2.023.166.78 $ 3,092,749.54 1,134,738.91 
982,329.65 1,301,032.16 
319,763.45 569,266.11 544,306.02 
11,120.00 130,941.06 
8,320.66 11,302.25 
10,129,036.59 $ 
 
2.023,166.78 3,092,749.54 1,287,755.23 
962,006.15 $ 1,301,032.16 
319,763.45 569,266.11 544,366.02 
11,150.00 130,941.06 
8,320.66 10,309.83 
10,260,826.99 $ 
 
72,873.16 
-60.00 58.71 
982.42 73,854.29 
 
2,023,566.72 $ 2,970,443.39 2,511,485.76 
7,505,495.87 $ 
 
2,023,586.81 $ 2,970,092.20 2,519,162.53 
7,512,841.54 $ 
 
-20.09 351.19 145,207.49 
145,538.59 
 
23,255.32 $ 18,916.32 
67,284.37 36,178.97 13,216.00 50,272.72 25,000.00 
850.00 
4,403,928.48 12,015.00 -27.00 416.50 
1,720.00 
-309.07 2,585.00 9,919.28 1,295.00 
320.50 903.00 
5,005.00 450.00 
21,827.60 33,389.40 
 
23,255.32 19,648.92 $ 
66,430.07 29,340.00 15,000.00 49,835.42 25,000.00 
750.00 
4,372,155.81 9,976.18 
817.17 105.00 1,203.76 
4.90 338.94 2,959.87 9,998.83 1,295.00 
20.65 207.35 5,938.98 
97.46 8,120.81 31,976.40 1,409.34 
 
1,585.39 224.21 
6,838.97 14,058.12 
437.30 
2,061.50 
399.48 2,038.82 
-0.67 272.50 2,146.85 274.28 2,634.93 1,050.95 -79.55 
37.40 320.50 882.35 157.33 8,587.42 352.54 19,133.36 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 31 - 
 
 DEKALB COLLEGE SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS 
AGENCY FUNDS YEAR ENDED JUNE 30, 1995 
 
SCHEDULE s- 
 
fW:m 
OTHER FUNDS 
Nursing Class of 1995 Nursing Insurance Fees Nursing Sunshine Fund Peach Prepay Polishing Cloth Presidents Discretionary Fund Rolex Tennis Tournament Scholarships 
Regents Scholarship Fund Other Scholarships (List on File) South Campus Refund Clearing Student Loan Funds Student Loan Returns 
 
BALANCE JULY 1, 1994 
 
RECEIPTS 
 
DISBURSEMENTS 
 
BALANCE JUNE 30, 1995 
 
$ 
 
5,650.45 $ 
 
5,486.72 $ 
 
163.73 
 
$ 
 
8,083.71 
 
14,725.00 
 
13,136.95 
 
9,671.76 
 
249.91 
 
560.80 
 
502.98 
 
307.73 
 
no.1s 
 
no.1s 
 
260.69 
 
3,395.39 
 
1,188.66 
 
2,467.42 
 
806.22 
 
806.22 
 
1,480.00 
 
1,440.00 
 
40.00 
 
668.00 31,430.16 
29,199.05 
 
17,618.00 139,942.74 108,214.13 1,s1s,2n.1e 
13,525.00 
 
18,286.00 137,727.53 107,944.67 1,542,400.94 
25.00 
 
33,645.37 269.46 
2,075.30 13,500.00 
 
$ 
 
81,585.51 $ 
 
6,549,571.24 $ 
 
6,505,602.00 $ 
 
125,554.75 
 
$ 
 
440,114.46 $ 
 
24,184,103.70 $ 
 
24,279,270.53 $ ===344='=94=7=.63= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-32- 
 
 DEKALB COLLEGE CASH AND CASH EQUIVALENTS 
JUNE 30. 1995 
 
SCHEDULE"6" 
 
NONINTEREST BEARING ACCOUNT 
Wachovia Bank of Georgia, Atlanta, Georgia 
INTEREST BEARING ACCOUNTS 
First Union National Bank, Atlanta, Georgia 
Savings Account (2.25%) 
Georgia Federal Credit Union, Clarkston, Georgia 
Certificates of Deposit (3.30% - 5.00%) 
State of Georgia - Office of Treasury and Fiscal Services State Investment Pool Local Government Investment Pool (5.97%) 
Wachovia Bank of Georgia, Atlanta, Georgia 
Certificates of Deposit (4.21 % - 5.45%) Commercial Interest Checking Account 
OTHER 
Cash on Hand Petty Cash 
 
$ 
 
1,220.51 
 
$ 
 
26,988.12 
 
18,293.25 
 
1,051,063.50 
 
$ 
 
14,256.08 
 
4,326,995.53 
 
4,341,251.61 
 
5,437,596.48 
 
41,900.00 
 
$ ==5=,480=='7=1=6.=99= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 33- 
 
 34 
 
 DEKALB COLLEGE ACCOUNTS RECEIVABLE 
JUNE 30 1995 
 
SCHEDULE '7' 
 
CURRENT FUNDS UNRESTRICTED RESTRICTED 
 
State Appropriations Allotment from the Board of Regents of the University System of Georgia $ 
 
691,000.00 
 
Federal Grants and Contracts Research and Instruction 
 
$ 
 
20,640.28 
 
State Grants and Contracts Student Aid 
 
216,131.84 
 
other 
 
Board of Regents of the University 
 
System of Georgia 
 
46,258.00 
 
Georgia State Financing and 
 
Investment Commission 
 
Returned Checks 
 
65,742.67 
 
Student Accounts 
 
270,STT.04 
 
Student Notes 
 
$ 
 
Vendor Credit Memos 
 
634,824.54 
 
other 
 
24,996.01 
 
LOAN FUNDS 
 
PLANT FUNDS UNEXPENDED 
 
$ 
 
$ 
 
84,255.69 
 
62,901.86 
 
164.09 
 
TOTAL 
691,000.00 
20,640.28 
216,131.84 
46,258.00 84,255.69 65,742.67 270,577.04 62,901.86 634,824.54 25,160.10 
 
$ 1,733,398.26 $ 
 
236,n2.12 s 
 
62,901.86 $ 
 
84,419.78 $ 2,117,492.02 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
- 35- 
 
 DEKALB COLLEGE 
CHANGES IN INVESTMENT IN PLANT 
YEAR ENDED JUNE 30. 1995 
 
Land Buildings Improvements Other Than Buildings Equipment Library Books and Collections 
SUMMARY OF INVESTMENT College Capital Leases 
 
BALANCE JULY 1, 1994 
 
CURRENT FUNDS 
 
UNRESTRICTED 
 
RESTRICTED 
 
PLANT UNEXPENDED 
 
$ 
 
2.898.633.67 
 
$ 
 
1.322,142.06 
 
61.086.422.98 $ 
 
440.284.16 
 
1,891.557.73 
 
3.465.882.47 
 
52.939.00 
 
206.600.00 
 
8,827.785.10 
 
1,008,307.18 $ 
 
16,623.13 
 
8,474,975.36 
 
413,438.10 
 
$ 
 
84,753,699.58 $ 
 
1,914,968.44 $ 
 
16,623.13 $ =====3=,4=20='=299:::::::::::::.7=9 
 
$ 
 
84,524,845.84 $ 
 
228,853.74 
 
1.914.968.44 $ 
 
16.623.13 $ 
 
3,420,299.79 
 
$ 
 
84,753,699.58 $ 
 
1,914,968.44 $ 
 
16,623.13 $ ==3=,4=20='=299=.7=9 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-36- 
 
 SCHEDULE "8" 
 
ADDITIONS 
FUNDS RENEWALS AND REPLACEMENTS 
 
GEORGIA STATE FINANCING AND 
INVESTMENT COMMISSION 
 
$ 
 
271,978.57 $ 
 
344,839.13 
 
52,433.00 
 
530.49 $ 
 
CAPITAL LEASES 
13,976.34 $ 
 
PRIVATE GIFTS 
 
DEDUCTIONS DISPOSALS/ DELETIONS/ ADJUSTMENTS 
 
BALANCE JUNE 30, 1995 
 
$ 
 
4,220,nS.73 
 
64,035,082.57 
 
3,725,421.47 
 
13,203.31 $ 
 
549,368.99 
 
9,383,489.56 
 
8,888,413.46 
 
$ 
 
324,411.57 $ 
 
345,369.62 $ 
 
13,976.34 $ 
 
13,203.31 $ 
 
549,368.99 $ 
 
90,253,182.79 
 
$ 
 
324,411.57 $ 
 
345,369.62 
 
$ 
 
- - - - - - $ _ ____,;.1.;;.3.;;..97;..;6..;.;;.34;...;.. 
 
13,203.31 $ 
 
481,459.11 $ 67,909.88 
 
90,078,262.59 174,920.20 
 
$ 
 
324,411.57 $ 
 
345,369.62 $ 
 
13,976.34 $ 
 
13,203.31 $ 
 
549,368.99 $ 
 
90,253,182.79 
 
-37- 
 
 DEKALB COLLEGE SCHEDULE OF FUND BALANCES CURRENT FUNDS AND PLANT FUNDS 
JUNE 30 1995 
 
RESIDENT INSTRUCTION 
 
CURRENT FUNDS 
 
UNRESTRICTED 
 
LOTTERY FOR 
 
AUXILIARY 
 
EDUCATION 
 
ENTERPRISES 
 
NET INVESTMENT IN PLANT 
 
Investment in Plant Facilities 
 
RESTRICTED 
 
Designated for Subsequent Years' Expenditures 
 
UNRESTRICTED 
 
Designated 
 
For Bus Replacement Reserve 
 
For DeKalb County Local Funds 
 
For Intercollegiate Athletics 
 
$ 
 
22,213.22 
 
For Inventory Reserve 
 
$ 
 
72,000.00 
 
347,912.47 
 
For Renewals and Replacements Reserve 
 
For Subsequent Years' Expenditures 
 
-279,861 .59 $ 
 
For Uncollectible Accounts 
 
745.13 
 
Undesignated 
 
Surplus 
 
Regular 
 
80,897.50 
 
Lottery for Education 
 
$ 
 
0.00 
 
$ 
 
153,642.63 $ 
 
0.00 $ 
 
90,264.10 $ 
 
STUDENT ACTIVITIES 
62,174.79 62,174.79 
 
$ 
 
153,642.63 $ 
 
0.00 $ 
 
90,264.10 $ ===62='=17i::::4i::::.7=9 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-38- 
 
 SCHEDULE "9" 
 
RESTRICTED 
 
PLANT FUNDS 
 
UNEXPENDED 
 
LOTTERY FOR 
 
RENEWALS AND 
 
REGULAR 
 
EDUCATION 
 
REPLACEMENTS 
 
INVESTMENT IN PLANT 
 
TOTAL 
 
$ 
 
90,078,262.59 $ 
 
90,078,262.59 
 
$ _ _ _36_,._480......;.;.34;._ 
 
$ _ _ _36_,.4...80_.34_ 
 
$ 
 
1,023,014.91 
 
$ 
 
50,910.73 
 
711,167.14 
 
$ 
 
50,910.73 
 
1 ,023,014.91 
 
22,213.22 
 
419,912.47 
 
711,167.14 
 
-217,686.80 
 
745.13 
 
0.52 _ _ _ _ _ _ $ _ _ _ _...;;o..;,.;.oo;.c.. 
 
$ 
 
1,023,015.43 $ 
 
o.oo $ _ _...;7...;.6=2,-'-on;...;..;.;;.a..;_1 
 
80,898.02 0.00 
$ _ _2_,_,09_1,..1..7_4_.8_2 
 
$ 
 
36,480.34 $ 
 
1,023,015.43 $ 
 
0.00 $ 
 
762,0TT.87 $ 
 
90,078,262.59 $ 
 
92,205,917.75 
 
- 39- 
 
 DEKALB COLLEGE SCHEDULE OF REVENUES 
CURRENT FUNDS YEAR ENDED JUNE 30, 1995 
 
State Appropriations Allotments from the Board of Regents of the University System of Georgia Regular Special Funding Initiative Lottery Proceeds 
Other Revenues Retained Tuition and Fees Matriculation Other 
Federal Grants and Contracts Research and Instruction Student Aid Contract Overhead 
State Grants and Contracts Student Aid 
Private Gifts, Grants, and Contracts Student Aid 
Endowment Income Student Aid 
Sales and Services of Educational Activities 
Sales and Services of Auxiliary Enterprises 
Other Sources Administrative Cost Allowances Camp Fees Cash Over-Short Commissions Donations Interest Earned Rents Student Activities Sales and Fees Other 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
UNRESTRICTED AUXILIARY 
ENTERPRISES 
 
$ 
 
34,224,730.00 
 
41,901.00 
 
$ 
 
$ 
 
34,266,631.00 $ 
 
$ 
 
12,300,789.30 
 
2,032,200.06 
 
33,904.00 33,904.00 
 
36,714.64 
 
1,060,263.73 
 
95,488.53 
27,983.17 9,676.28 
18,454.00 
 
$ 
 
15,581,569.71 
 
$ 
 
1,282,565.40 
 
3,822.04 -588.86 101,406.42 4,015.50 
 
18,517.04 
 
918.51 
 
$ 
 
1,410,656.05 
 
$ 
 
49,848,200.71 $ 
 
============ 33,904.00 $ 
 
1,410,656.05 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-40- 
 
 SCHEDULE "1 O'' 
 
STUDENT ACTIVITIES 
 
TOTAL 
 
RESTRICTED RESIDENT 
INSTRUCTION 
 
TOTAL 
 
$ 
 
34,224,730.00 
 
41,901.00 
 
33,904.00 
 
$ 
 
34,300,535.00 
 
$ 
 
34,224,730.00 
 
41,901.00 
 
33,904.00 
 
$ 
 
34,300,535.00 
 
$ 
 
12,300,789.30 
 
$ 
 
1,092,370.07 
 
3,124,570.13 
 
$ 
 
12,300,789.30 
 
3,124,570.13 
 
$ 36,714.64 
 
247,218.61 4,171,822.81 
 
247,218.61 4,171,822.81 
36,714.64 
 
878,638.84 
 
878,638.84 
 
1,606.20 
 
1,606.20 
 
1,060,263.73 1,282,565.40 
 
3,750.00 
 
3,750.00 1,060,263.73 1,282,565.40 
 
39,159.61 11,604.31 
 
95,488.53 3,822.04 -588.86 
129,389.59 4,015.50 9,676.28 
36,971.04 39,159.61 12,522.82 
 
95,488.53 3,822.04 -588.86 129,389.59 4,015.50 9,676.28 36,971.04 39,159.61 12,522.82 
 
$ 
 
1,143,133.99 $ 
 
18,135,359.75 $ 
 
5,303,036.46 $ 
 
23,438,396.21 
 
$ 
 
1,143,133.99 $ 
 
52,435,894.75 $ 
 
5,303,036.46 $ 
 
57,738,931.21 
 
- 41 - 
 
 DEKALB COLLEGE SCHEDULE OF EXPENDITURES BY OBJECT 
CURRENT FUNDS 
YEAR ENDED JUNE 30. 1995 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
UNRESTRICTED AUXILIARY 
ENTERPRISES 
 
PERSONAL SERVICES 
Salaries and Wages Employer's Contributions for: 
F.I.C.A. Retirement Group Insurance Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance 
 
$ 
 
31,276,937.07 
 
1,979,738.50 2,903,915.92 2,433,018.45 
162,711.00 13,842.00 
294,459.00 
 
$ 
 
568,140.82 
 
34,927.69 51,164.14 56,696.81 
 
$ 
 
39,064,621.94 
 
$ 
 
710,929.48 
 
OPERATING EXPENSES 
Travel Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance utilities Rents (Other than Real Estate) Insurance and Bonding Tuition and Scholarships 
College Work-Study Program Scholarships, Fellowships, Prizes, Awards and Other Other Operating Expenses Publications and Printing Equipment Non-Inventory Computer Charges Software OtherCosts Real Estate Rentals Telecommunicatio Per Diem, Fees and Contracts Per Diem and Fees Contracts Equipment Motor Vehicle Purchases Lease/Purchase of Equipment Inventory 
 
$ 
 
333,228.30 
 
69,961.37 
 
1,276,964.50 
 
683,985.75 
 
1,218,764.74 
 
215,614.27 
 
53,403.09 
 
58,579.14 142,173.75 614,966.09 478,866.24 
 
649,426.27 
 
230,954.44 30,324.13 
1,436,464.24 503,495.50 
 
698,807.19 666,631.88 
 
45,118.13 67,909.88 1,261,688.48 
 
$ 
 
10,737,327.38 
 
$ 
 
22,949.80 
 
3,476.68 
 
32,664.90 
 
20,572.33 
 
24,872.82 
 
17,269.93 
 
33,073.00 
 
112,973.43 197,685.51 
8,395.74 
9,357.39 
709.59 
40,660.92 15,536.56 
45,032.77 26,290.14 
 
$ 
 
611,521.51 
 
OTHm 
EQUIPMENT, TECHNOLOGY AND CONSTRUCTION TRUST FUND OtherCosts Equipment Non-Inventory Software Equipment Inventory 
 
$ 
 
2,612.35 
 
1,881.50 
 
29,410.15 
 
$ 
 
33,904.00 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-42- 
 
 SCHEDULE 11  
 
STUDENT ACTIVITIES 
 
TOTAL 
 
RESTRICTED RESIDENT 
INSTRUCTION 
 
TOTAL 
 
$ 
 
258,064.29 $ 32,103,142.18 $ 
 
10,213.30 12,981.61 10,081.82 
 
2,024,879.49 2,968,061.67 2,499,797.08 
162,711.00 13,842.00 
294,459.00 
 
$ 
 
291,341.02 $ 40,066,892.42 $ 
 
20,225.04 $ 20,225.04 $ 
 
32,123,367.22 
2,024,879.49 2,968,061.67 2,499,797.08 
162,711.00 13,842.00 
294,459.00 
40,087,117.46 
 
$ 
 
12,526.43 $ 
 
368,704.53 $ 
 
73,438.05 
 
56,287.37 
 
1,365,91e.n 
 
243.08 
 
704,801.16 
 
1,243,637.56 
 
11,455.20 
 
244,339.40 
 
86,476.09 
 
9,106.16 $ 986.35 
1,994.30 
 
3n,s10.69 73,438.05 1,366,903.12 704,801.16 1,243,637.56 246,333.70 86,476.09 
 
119,990.54 357,636.38 87,650.74 
 
58,579.14 375,137.72 1,170,287.98 574,912.72 
 
174,668.36 5,054,611.65 
4,955.46 1,000.00 
 
233,247.50 5,429,749.37 1, 175,243.44 
575,912.72 
 
18,482.04 
 
en,265.10 
 
2,en.95 
 
679,943.65 
 
2,446.26 7,895.16 
 
234,110.29 30,324.13 
1,4n,12S.1e 526,927.22 
 
1,881.50 
 
235,991.79 30,324.13 1,4n,12S.1e 526,927.22 
 
68,773.83 41,481.25 
 
812,613.79 734,403.27 
 
14,306.56 
 
826,920.35 734,403.27 
 
17,618.64 
 
45,118.13 67,909.88 1,279,307.12 
 
16,623.13 
 
45,118.13 67,909.88 1,295,930.25 
 
$ 
 
802,486.92 $ 
 
12,151,335.81 $ 
 
5,282,811.42 $ 17,434,147.23 
 
$ 
 
2,612.35 
 
1,881.50 
 
29,410.15 
 
s _ ___;;33..;.:.;.904.;;..;;.;.;.oo~ 
 
$ 
 
2,612.35 
 
1,881.50 
 
29,410.15 
 
$ _ _ _3.3.....'"""904_.oo_ 
 
-43- 
 
 ~ 
SPECIAL FUNDING INITIATIVE Personal Services Salaries and Wages Employer's Contributions for: F.1.C.A. Retirement Group Insurance 
OtherCosts Travel Supplies and Materials Other Expenses Publications and Printing Software Telecommunications 
 
DEKALB COLLEGE SCHEDULE OF EXPENDITURES BY OBJECT 
CURRENT FUNDS YEAR ENDED JUNE 30. 1995 
 
RESIDENT INSTRUCTION 
 
LOTTERY FOR EDUCATION 
 
UNRESTRICTED AUXILIARY 
ENTERPRISES 
 
$ 
 
31.475.00 
 
2.317.06 3.717.25 1,736.50 
 
$ 
 
39,245.81 
 
173.04 950.00 275.00 327.00 100.00 830.15 
 
$ 
 
41,901.00 
 
$ 
 
41,901.00 $ 
 
$ 
 
49,843,850.32 $ 
 
33.904.00 33,904.00 $ ==1=,3=22='=450==.9=7 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-44- 
 
 SCHEDULE "11" 
 
STUDENT ACTIVITIES 
 
TOTAL 
 
RESTRICTED RESIDENT 
INSTRUCTION 
 
TOTAL 
 
$ 
 
31,475.00 
 
2,317.06 3,717.25 1,736.50 
 
$ 
 
39,245.81 
 
173.04 950.00 275.00 327.00 100.00 830.15 
 
$ 
 
41,901.00 
 
$ 
 
75,805.00 
 
$ 
 
31,475.00 
 
2,317.06 3,717.25 1,736.50 
 
$ 
 
39,245.81 
 
173.04 950.00 275.00 327.00 100.00 830.15 
 
$ 
 
41,901.00 
 
$ 
 
75,805.00 
 
$ 
 
1,093,827.94 $ 
 
52,294,033.23 $ 
 
5,303,036.46 $ 
 
57,597,069.69 
 
- 45- 
 
 DEKALB COLLEGE SCHEDULE OF EXPENDITURES BY OBJECT 
PLANT FUNDS YEAR ENDED JUNE 30, 1995 
 
SCHEDULE 12" 
 
CAPITAL OUTLAY 
Other Expenses Publications and Printing Equipment 
Non-Inventory Per Diem, Fees and Contracts 
Per Diem and Fees Contracts Equipment Inventory 
OTHER 
EQUIPMENT TECHNOLOGY AND CONSTRUCTION TRUST FUND other Costs Per Diem, Fees and Contracts Contracts 
SPECIAL FUNDING INITIATIVE other Costs Per Diem, Fees and Contracts Contracts 
 
UNEXPENDED 
 
LOTTERY FOR 
 
REGULAR 
 
EDUCATION 
 
RENEWALS AND REPLACEMENTS 
 
TOTAL 
 
$ 
 
6,493.75 
 
1,000.00 
 
209,199.73 2,397,074.31 
 
$ 
 
2,613,767.79 
 
$ 
 
132.99 $ 
 
6,626.74 
 
1,000.00 
 
3,529.98 
 
3,529.98 
 
44,616.30 227,362.27 
 
253,816.03 2,624,436.58 
 
52,300.01 
 
52,300.01 
 
$ 
 
327,941.55 $ 
 
2,941,709.34 
 
$ 
 
155,532.00 
 
651,000.00 
 
$ 
 
806,532.00 
 
$ 
 
155,532.00 
 
651,000.00 
 
$ 
 
806,532.00 
 
$ 
 
2,613,767.79 $ 
 
806,532.00 $ 
 
327,941.55 $ ====3=,7=48='=24=1=.34= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-46- 
 
 DEKALB COLLEGE RECONCILIATION OF SALARIES AND WAGES. AND TRAVEL 
YEAR ENDED JUNE 30. 1995 
 
SCHEDULE 13" 
 
Totals per Annual Supplement 
 
Adjustments 
 
Shared Services on Jointly Staffed Personnel 
 
Georgia Institute of Technology 
 
Chisholm, Jane 
 
Georgia State University 
 
Scruggs, 
 
Jill 
 
Southern College of Technology 
 
Adams, 
 
Teresa 
 
Bailey, 
 
Barbara 
 
Totals per Report 
 
DISTRIBUTION BY FUND 
CURRENT FUNDS Unrestricted Resident Instruction Regular Special Funding Initiative Auxiliary Enterprises Student Activities Restricted Resident Instruction 
 
SALARIES AND WAGES 
 
$ 
 
32,147,588.89 $ 
 
TRAVEL 
3n,983.73 
 
1,400.00 
8,232.40 
-1,786.99 -592.08 
 
$ 
 
32,154,842.22 $ ===3n===,983==73= 
 
$ 
 
31,276,937.07 $ 
 
31,475.00 
 
568,140.82 
 
258,064.29 
 
20,225.04 
 
333,228.30 173.04 
22,949.80 12,526.43 
9,106.16 
 
$ 
 
32,154,842.22 $ 
 
3n,983.73 
 
========= 
 
See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information. 
-47- 
 
 SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
 DEKALB COLLEGE SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS 
YEAR ENDED JUNE 30, 1995 
 
STATUS OF PRIOR YEAR FINDINGS AND IMPROPER OR QUESTIONED COSTS 
 
The status ofthe finding disclosed in the review report for the year ended June 30, 1994, is indicated below: 
 
Audit Control Number 
 
Status of Finding 
 
571-94-01 
 
Corrective Action Implemented