lIO REPORT or THE STATE AUDITOR or GEORGIA YEAR ENDED JUNE 80 1990 REPORT or THE STATE AUDITOR or GEORGIA YEAR ENDED JUNE 30 1990 GW HOGAN STATE AUDITOR 4046562174 TAX RATIO 404 6560494 Jpeyrarhttent of JVuMts 254 WASHINGTON STREET SW ROOM 214 Atlanta Gieorgta 303348400 December 31 1990 PERFORMANCE MEDICAID AND LOCAL GOVERNMENT AUDITS 404 6562006 FINANCIAL AUDITS 4046562180 To the General Assembly of Georgia Greetings The annual report of this office summarizing the audit reports of all State agencies and units of the University System of Georgia is submitted to the public in this and in three supplemental volumes for the fiscal year ended June 30 1990 Section I of this volume shows the Combined Balance Sheet of all State agencies and units of the University System of Georgia and the Combined Statement of Changes in Fund Balances for all governmental fund types of all State agencies and current funds and unexpended plant funds of all units of the University System of Georgia Section II of this volume reports the financial operations of State governmental units and Section III thereof reports the financial operations of units of the University System of Georgia One supplement lists the personnel of State agencies and the amount paid to each in the year for services travel expense and reimbursed expenses the second supplement lists personnel of the University System of Georgia and the amount paid to each in the year for services and for travel expense and the third supplement lists by State agency board commission authority retirement system and units of the University System of Georgia professional fees and reimbursable expenses paid and to whom such payments were made The undersigned State Auditor continues the policy of requiring a firm of Georgia Certified Accountants to audit any accounts that the State Auditor is required by law to administer or to have any part in the administration of such as the Department of Audits funds and all the funds of the various boards and authorities on which the State Auditor by law is required to serve as a board member Unit reports of all State agencies and units of the University System of Georgia with fuller detail and analysis are on file in this office and are open to public inspection Respectfully TABLE OF CONTENTS SECTION I Page COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 4 COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 8 SECTION II ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 14 COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 18 COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 22 NOTES TO THE FINANCIAL STATEMENTS 26 FINDINGS AND IMPROPER OR QUESTIONED COSTS 32 STATE REVENUE RECEIPTS Summary of State Revenue Receipts 42 Detail of State Revenue Receipts by Class 43 STATISTICS State Revenue Receipts 51 Distribution of Revenue Receipts by Purpose 52 Distribution of Revenue Receipts by Object 54 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS Balance Sheet Governmental Fund Type 56 Statement of Changes in Fund Balance Governmental Fund Type 57 Statement of Funds Available and Expenditures General Fund 59 Analysis of Appropriation Allotments 60 BALANCE SHEET BUDGET FUND ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 65 COMBINING BALANCE SHEET BUDGET FUND BY STATE UNITS 68 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 72 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUND BY STATE UNITS 76 STATE REVENUE COLLECTIONS FUND Combining Statement of Cash Receipts and Disbursements by State Units 90 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND Combined Balance Sheet Fund Type and Account Group 95 Statement of Cash Receipts and Disbursements Debt Service Fund 96 OLD STATE FIXED DEBT 101 SCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED 105 SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED 109 GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND Combined Balance Sheet Fund Type and Account Group 113 Statement of Cash Receipts and Disbursements Capital Projects Fund 114 PUBLIC TRUST FUNDS Combining Balance Sheet by State Units 118 PRIVATE TRUST AND AGENCY FUNDS Combining Balance Sheet by State Units 122 SECTION III ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 128 COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND 132 TABLE OF CONTENTS SECTION III ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS FINDINGS AND IMPROPER OR QUESTIONED COSTS COMBINING BALANCE SHEETS BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS Resident Instruction Fund Other Organized Activities Restricted Funds Auxiliary Enterprises Loan Funds Endowment Funds Unexpended Plant Fund Investment in Plant Agency Funds Student Activities Agency Funds Private TrustCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 GOVERNMENTAL FUND TYPES REVENUE DEBT COLLECTIONS SERVICE CAPITAL OUTLAY ASSETS Cash and Temporary Investments Investments at Cost Accounts Receivable Inventories Due from Other Funds Prepaid Expenditures Property Bonds Land Buildings and Equipment Amount Available in Debt Service Fund Amount to be Provided for Payment of General Obligation Bonds Accrued Compensated Absences LeasePurchases Penalties and Assessments Quality Control Sanctions 118688586795 1837147276 8456140969 105580270565 4047903919 115085945094 86192110 148526846 5529527780 61305243550 Total Assets 120525734071 233256452657 148526846 5529527780 61305243550 LIABILITIES AND FUND EQUITY Liabilities Cash Overdraft Accounts Payable Contracts Payable Grants Payable Accrued Payroll Due to Other Funds Payroll Withholdings Deferred Revenue Contractors Retainage Escrow Deposits State Bonds and Certificates of 1838 1879 and 1940 Funds Held for Others General Obligation Bonds Payable Compensated Absences Payable LeasePurchases Payable Penalties and Assessments Quality Control Sanctions Total Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Designated for Appropriation to Department of Transportation Midyear Adjustment Reserve Revenue Shortfall Reserve Federal Funds Matching Funds and Other State Revenue Collections Unfunded Debt Service Funds Capital Projects Resident Instruction Fund Other Organized Activities and Auxiliary Enterprises Public Trust Funds Private Trust and Agency Funds Unreserved Designated for Appropriation Designated for Subsequent Years Expenditures Surplus Total Fund Equity 114985994609 26825522178 89520946164 11024517397 61202695 1837147276 1009465705 503662154 3002186488 114985994609 133784650057 23422515 5516316947 000 99471802600 000 511042589 1560500 1560500 511042589 148526846 5527967280 60794200961 5539739462 99471802600 148526846 5527967280 60794200961 Total Liabilities and Fund Equity 120525734071 233256452657 148526846 5529527780 61305243550 The notes to the financial statements are an integral part of this statementCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 FIDUCIARY FUND TYPES PUBLIC TRUST PRIVATE TRUST AND AGENCY ACCOUNT GROUPS GENERAL FIXED ASSETS GENERAL LONGTERM DEBT UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA TOTALS Memorandum Only 1989 124046556748 1237344275389 38691636198 143559518080 8294630217 37454010 157852 3386100 456172118552 5527967280 196847532720 13505958783 371265881 1590336600 000 16790482937 417219340155 369859462696 5693192493 1312637341649 1149903993837 13091227169 2120090411 133813680 217443079570 5930471818 1113246112 157400587942 6167994330 116923092370 220163642 3386100 673615198122 5527967280 196847532720 19436430601 1484511993 1590336600 000 159412886567 5158440272 89257303387 197297006 000 557182840105 1652203730 200144296270 17959302216 1636396622 1739920811 2233973100 1400082468335 151895146259 456172118552 217843061264 262315604190 2909073883504 2556338316619 350430857 28095030 151867051229 202375500000 13505958783 371265881 1590336600 000 10007918394 384943650 99950485 4058696904 1380263699 5930471818 1113246112 511042589 37183871429 89549041194 11024517397 446146345 116923092370 1009465705 4562359058 3002186488 1560500 153247314928 202375500000 19436430601 1484511993 1590336600 000 460357182 34631580310 86477268857 4934605725 471315741 89257303387 794431074 4086218878 3792259158 1560500 112081521477 201796500000 17959302216 1636396622 1739920811 2233973100 350430857 151895146259 217843061264 22975491062 642347377197 562354515038 456172118552 217443079570 673615198122 557182840105 374434698 23422515 5516316947 000 99471802600 148526846 5527967280 61168635659 000 6467686421 19403059262 93706034214 328008574 1652203730 67517005726 1399732037478 4649199819 10052785363 42563198 6778050480 4649199819 1409784822841 42563198 000 6778050480 000 4377758059 12199 86371544 862003532 9100000000 5587786599 7813043815 1399732037478 000 456172118552 239340113128 2266726506307 1993983801581 1400082468335 S 151895146259 456172118552 217843061264 262315604190 2909073883504 2556338316619 5 COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 7 H COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 FUND BALANCES JULY 1 Reserved Unreserved Designated for Appropriation Designated for Subsequent Years Expenditures Surplus Due from Other Funds Surplus Units of the University System of Georgia Adjustments to Prior Years Receivables Payables Revenues and Expenditures Excess of Funds Available over Expenditures DEDUCTIONS Due to Other Funds Surplus Budget Fund Unreserved Fund Balance Surplus Returned to General Fund Fund Balance Carried Over from Prior Year as Funds Available 25870745683 93706034214 9100000000 7813043815 42783789498 93706034214 1837147276 3702592186 99950485 12647606421 88901153240 5539739462 101648710146 1837147276 2394587807 42783789498 91651206677 42783789498 95882941760 FUND BALANCES JUNE 30 5539739462 99471802600 The notes to the financial statements are an integral part of this statement 8 COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 STATE REVENUE COLLECTIONS DEBT SERVICE CAPITAL PROJECTS UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 1990 TOTALS Memorandum Only 1989 328008574 328008574 1652203730 67130359483 1652203730 67130359483 4764404302 193451755986 232321636401 4125449802 9100000000 4125449802 7813043815 000 4100823272 8528282180 8889854104 214490249603 j 244950741853 148526846 148526846 5527967280 5527967280 60794200961 60794200961 379693225 959102733 1837147276 99950485 13027299646 160033543246 2245870744 105958880 8123767554 197003468194 1338795958 174997940653 207479065372 328008574 328008574 1652203730 1652203730 67130359483 67130359483 1837147276 99950485 2394587807 203545567962 2245870744 105958880 99950485 1534122797 234053605201 99950485 207877253530 237939557622 148526846 5527967280 60794200961 10128699577 181610936726 214490249603 9 SECTION II REPORT OF THE STATE AUDITOR OF GEORGIA ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIACOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 13 COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 GOVERNMENTAL FUND TYPES STATE REVENUE DEBT COLLECTIONS SERVICE ASSETS Cash and Temporary Investments Investments at Cost Accounts Receivable Inventories Due from Other Funds Prepaid Expenditures Property Bonds Land Buildings and Equipment Amount Available in Debt Service Fund Amount to be Provided for Payment of General Obligation Bonds Accrued Compensated Absences LeasePurchases Penalties and Assessments Quality Control Sanctions 118688586795 1737196791 8456140969 105580270565 4047903919 114985994609 86192110 148526846 5529527780 Total Assets 120425783586 233156502172 148526846 5529527780 LIABILITIES AND FUND EQUITY Liabilities Cash Overdraft Accounts Payable Contracts Payable Grants Payable Accrued Payroll Due to Other Funds Payroll Withholdings Deferred Revenue Contractors Retainage Escrow Deposits State Bonds and Certificates of 1838 1879 and 1940 Funds Held for Others General Obligation Bonds Payable Compensated Absences Payable LeasePurchases Payable Penalties and Assessments Quality Control Sanctions Total Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Designated for Appropriation to Department of Transportation Midyear Adjustment Reserve Revenue Shortfall Reserve Federal Funds Matching Funds and Other State Revenue Collections Unfunded Debt Service Funds Capital Projects Public Trust Funds Private Trust and Agency Funds Unreserved Designated Surplus Total Fund Equity 114985994609 26825522178 89520946164 11024517397 61202695 1737196791 1009465705 503662154 3002186488 114985994609 133684699572 23422515 5416366462 000 99471802600 000 000 1560500 1560500 148526846 5527967280 5439788977 99471802600 148526846 5527967280 Total Liabilities and Fund Equity 120425783586 233156502172 148526846 5529527780 The notes to the financial statements are an integral part of this statement 14COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 ACCOUNT GROUPS FIDUCIARY FUND TYPES GENERAL FIXED ASSETS GENERAL LONGTERM DEBT TOTAI Memorandi S CAPITAL PUBLIC PRIVATE TRUST AND AGENCY m Only OUTLAY TRUST 1990 1989 124046556748 143559518080 400428857218 354817028536 61305243550 1237344275389 8294630217 1306944149156 1145570081473 38691636198 37454010 144309360773 4047903919 116723191400 146689106810 3011651751 89045385627 157852 86349962 70357212 3386100 3386100 000 456172118552 5527967280 456172118552 5527967280 352129554153 1652203730 196847532720 13505958783 371265881 1590336600 000 196847532720 13505958783 371265881 1590336600 000 200144296270 12525734505 84699791 1739920811 2233973100 61305243550 1400082468335 151895146259 456172118552 217843061264 2646558378344 2309713993769 511042589 350430857 28095030 151867051229 511042589 350430857 151895146259 1 1 511042589 27175953035 89549041194 11024517397 61202695 16723191400 1009465705 503662154 3002186488 1560500 51867051229 460357182 25226426866 86477268857 4934605725 57447443 89045385627 794431074 412620103 3792259158 1560500 112081521477 2023 755 000 00 2 02375500000 201796500000 135 059 587 83 13505958783 12525734505 3 712 658 81 371265881 84699791 15 903 366 00 1590336600 1739920811 0 00 000 2233973100 2178 430 612 64 6 19271935650 541664712219 456172118552 456172118552 352129554153 60794200961 1399732037478 000 60794200961 1399732037478 000 456172118552 234 22515 000 54 163 66462 000 6467686421 19403059262 994 718 02600 93706034214 1 485 26846 328008574 55 279 67280 1652203730 607 942 00961 67130359483 13 997 320 37478 000 000 000 12 10414352708 10938070 9100000000 7707084935 20 272 864 42694 S 17 68049281550 61305243550 1400082468335 151895146259 456172118552 217843061264 2646558378344 2309713993769ifflir COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990FUND BALANCES JULY 1 Reserved Unreserved Designated for Appropriation Surplus COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 25870745683 93706034214 9100000000 7707084935 42677830618 93706034214 Due from Other Funds Surplus Adjustments to Prior Years Receivables Payables Revenues and Expenditures Excess of Funds Available over Expenditures DEDUCTIONS Due to Other Funds Surplus Unreserved Fund Balance Surplus Returned to General Fund Fund Balance Carried Over from Prior Year as Funds Available 1737196791 12647606421 3702592186 88901153240 5439788977 101548759661 1737196791 2394587807 42677830618 91651206677 42677830618 95782991275 FUND BALANCES JUNE 30 5439788977 99471802600 The notes to the financial statements are an integral part of this statementCOMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 STATE REVENUE COLLECTIONS DEBT SERVICE CAPITAL PROJECTS 1990 TOTALS Memorandum Only 328008574 328008574 1652203730 67130359483 188687351684 227281556361 9100000000 7707084935 000 8418603006 1652203730 67130359483 205494436619 235700159367 S148526846 148526846 5527967280 60794200961 1737196791 12647606421 159074440513 2139911864 8644642165 196627683911 5527967280 60794200961 173459243725 207412237940 328008574 328008574 1652203730 67130359483 1737196791 2139911864 2394587807 1534122797 203439609082 233943926027 1652203730 67130359483 207571393680 2376179606E 148526846 5527967280 S 60794200961 171382286664 205494436619COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 21COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 Taxes Fines and Forfeits Federal Financial Assistance Donations Rents on Investment Properties Interest Earned Contributions from Public Trust Funds Operating Earnings from Fees Rents and Sales for Services Total State Revenue Receipts EXPENDITURES 1662119 9239382590 250861245974 86823328 1601905609 824284256 100762497692 1662119 363376139449 Current Personal Services Regular Operating Expenses Benefits Grants Other Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem Fees and Contracts Capital Outlay Authority Lease Rentals General Obligation Debt Sinking Fund Debt Service Bonds Redeemed Interest and Fiscal Charges Total Governmental Costs EXCESS DEFICIENCY OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES USES CarryOver from Prior Years Fund Balances Prior Years Unreserved Fund Balance Surplus Lapsed Appropriations from General Fund to Budget Fund Transfers from State Revenue Collections Fund to General Fund Proceeds of General Obligation Bonds Good Faith Deposit on Unissued Bonds Good Faith Deposit Received in Prior Year Operating Transfers From Other Funds To Other Funds Transfers to Various Authorities for Advance Retirement of Bonds Total Other Financing Sources Uses 000 178027665176 1902392 4443831 779945 22848 16732 55765 112634 42359 73353 720891 915728 6261 399673 63124 28995 69125 11231 17342 93611 28860 00221 36362 12780 22740 31619 13300 000 1127269294486 1662119 763893155037 42677830618 91651206677 2394587807 761005101600 761005101600 719633613242 138000000 3700930067 852794308277 EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 3702592186 88901153240 The notes to the financial statements are an integral part of this statementCOMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1990 STATE REVENUE DEBT COLLECTIONS SERVICE CAPITAL PROJECTS TOTALS Memorandum Only 696665136606 555714363 9703362215 12529918330 124845512 4266782667 10676673351 705904519196 250862908093 86823328 555714363 15696896003 824284256 123969089373 631175501246 236760162793 151550987 542118372 17318623806 795721087 97415155395 719454131514 124845512 14943456018 1097900234612 984158833686 178027665176 162215132848 000 719454131514 190239263124 165831671760 444383128995 389133294388 382 742 70 78032843395 2284811231 1673217342 5576593611 11263428860 4235900221 7335336362 72288417225 2170258017 1481025477 4305991433 8956820451 3910389495 6394143122 8 620 404 36 72951153216 59748566769 431 354 491 60 134708271900 626131619 114875673655 487884130 399 673 133 00 000 000 261 210 000 00 26121000000 27942000000 137 385 077 497 635 50 50 13738549750 1171197294802 14305379875 1 440 357 638 66 1034046648645 2 326 090 62 290 923 078 48 73297060190 49887814959 328008574 719633613242 719305604668 1652203730 67130359483 26700000000 000 154000000 364315448 3781154488 8696186 203439609082 2394587807 000 000 26700000000 000 154000000 3781154488 3781154488 8696186 233943926027 1534122797 000 000 11017500000 154000000 000 5122615058 5122615058 134049954 Lj il2 5295358218 89886508809 232371500703 246515498870 148526846 5527967280 60794200961 159074440513 196627683911 23 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTSALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES FUNDS AND ACCOUNT GROUPS INCLUDED IN FINANCIAL STATEMENTS The accounts of the State of Georgia are organized on the basis of funds and account groups each of which is considered a separate accounting entity The operations of each fund are accounted for with a separate set of selfbalancing accounts that comprise its assets liabilities fund equity revenues and expenditures or expenses as appropriate Resources are allocated to and accounted for in individual funds based both upon the source of the resources and upon the purposes for which they are to be spent The accompanying financial statements account for all State Federal and other sources of revenue under the control of the State of Georgia and were prepared in conformity with the accounting practices prescribed or permitted by statutes and regulations of the State of Georgia which is a comprehensive basis of accounting other than generally accepted accounting principles Funds and account groups presented in this report are as follows GOVERNMENTAL FUND TYPES GENERAL FUND This fund is used to account for all State revenue collections remitted to the Department of Administrative Services Fiscal Division and the interest received revenue funds paid out and transfers to the various State agencies for operational costs in the fiscal year BUDGET FUND This fund is a consolidation of the Budget Funds of the various units of State government These funds account for the operations and activities of the various State agencies boards and commissions under the terms of Act No 720 of Georgia Laws 1990 as approved February 16 1990 which is referred to in this report as the Amended Appropriations Act of 19891990 STATE REVENUE COLLECTIONS FUND This fund is a consolidation of the State Revenue Collections Funds of the various collecting units of State government These funds account for the collection of various taxes fines and forfeits fees rents interest earned and sales or services as required by State law Revenues collected by the various collecting units are remitted to the General Fund Unremitted funds on hand at the various collecting units at the end of the fiscal year will be remitted in the subsequent year DEBT SERVICE FUND This fund is used to account for the accumulation of resources and subsequent disbursement of such resources to pay principal and interest on the longterm debt of the State resulting from the issuance of general obligation bonds Longterm debt of the State resulting from the issuance of various authority bonds is funded through lease agreements between various governmental agencies and the various authorities and the accountability of the resources and the payment of principal and interest of this debt are with the various issuing authorities CAPITAL PROJECTS FUND This fund is used to account for the accumulation of resources and the subsequent disbursement of such resources for capital outlay projects by the Georgia State Financing and Investment Commission FIDUCIARY FUND TYPES PUBLIC TRUST FUNDS These funds are used to account for activities in which the State acts as a trustee for an individual an organization or employee groups The costs of administering certain trust funds are funded from available resources through transfers to the Budget Fund of the spending unit administering the trust PRIVATE TRUST AND AGENCY FUNDS These funds are used to account for activities in which the State acts as an agent for various governmental agencies and organizations ACCOUNT GROUPS GENERAL FIXED ASSETS The account group used to account for fixed assets of the State and used in governmental fund type operations Fixed assets purchased are recorded as expenditures in the Budget Fund at the time of purchase Donated fixed assets are recorded at fair market value on the date donated and disposals are deleted at recorded cost No depreciation has been provided on general fixed assets GENERAL LONGTERM DEBT The account group used to report the summary of the bonded indebtedness of the State from the sale of general obligation bonds and to report the noncurrent portions of certain governmental longterm liabilities such as claims judgments compensated absences and leasepurchase agreements payable from future resources This method of recording the noncurrent portion of certain longterm liabilities is in accordance with generally accepted accounting principles BASIS OF ACCOUNTING The State of Georgia maintains the General Fund the Budget Fund and the Public Trust Funds in accordance with a comprehensive basis of accounting called the Modified Accrual Basis This basis of accounting is defined as that method of accounting in which expenditures other than accrued interest of general longterm debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material or available revenues which should be accrued to reflect properly the taxes levied and the revenues earned Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements The recognition of encumbrances of this nature as expenditures and liabilities is in accordance with Georgia Law and provisions of State budgetary policy but is not consistent with generally accepted accounting principles which provide for the recording of encumbrances as a reservation of fund balance The State Revenue Collections Fund the Debt Service Fund the Capital Projects Fund and the Private Trust and Agency Funds are maintained on the Cash Receipts and Disbursements basis of accounting This basis of accounting is defined as that method of accounting in which certain revenue and the related assets are recognized when received rather than when earned and certain expenses are recognized when paid rather than when the obligation is incurred BUDGET Appropriation allotments to the various State agencies are on the basis of budgets submitted by the State agencies and approved by the Legislature and the Governor The budgets are compiled in the same manner by all State agencies and expenditures are classified by budget unit object classes as provided in Act No 720 of Georgia Laws 1990 as approved February 16 1990 which is referred to in this report as the Amended Appropriations Act of 19891990 NOTE 2 RESERVED FUND BALANCES DESIGNATED FOR APPROPRIATION TO DEPARTMENT OF TRANSPORTATION A reserve fund balance for 1991 appropriation of 23422515 was determined by comparing the net Motor Fuel Tax collections of 48823422515 for the year ended June 30 1990 to the estimated Motor Fuel Tax collections budgeted of 48800000000 for the fiscal year ending June 30 1991 as provided by Article III Section IX Paragraph VI of the Constitution of the State of Georgia MIDYEAR ADJUSTMENT RESERVE Act No 1423 of the 1982 Session of the General Assembly provides that The State Auditor shall reserve from State surplus as of June 30 of each fiscal year an amount equal to one percent of the net revenue collections of such fiscal year to the extent that such surplus is available therefor before provision has been made for the Revenue Shortfall Reserve On June 30 1990 the reserved fund balance for Midyear Adjustment Reserve was 5416366462ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 2 RESERVED FUND BALANCES REVENUE SHORTFALL RESERVE Act No 901 of the 1976 Session of the General Assembly abolished the Working Reserve Fund and created the Revenue Shortfall Reserve in lieu of the Working Reserve The Act provides that The State Auditor shall reserve from State surplus as of June 30 of each fiscal year an amount equal to three percent of the net revenue collections of such fiscal year to the extent that such surplus is available therefor On June 30 1990 the reserved fund balance for Revenue Shortfall Reserve was 000 NOTE 3 RECLASSIFICATION OF REVENUES AND TRANSFERS Revenue from the Budget Fund shown onthe Statement of Cash Receipts and Disbursements of the Debt Service Fund of the State of Georgia General Obligation Debt Sinking Fund is shown as a credit to expenditures of the Debt Service Fund on the Combined Statement of Revenues Expenditures and Transfers Revenue shown from the Georgia State Financing and Investment Commission is shown under Other Financing Sources Uses of the Debt Service Fund on the Combined Statement of Revenues Expenditures and Transfers as a transfer from other funds Transfers shown as reductions to income on the Statement of Cash Receipts and Disbursements of the Construction Fund of the Georgia State Financing and Investment Commission are shown under Other Financing Sources Uses of the Capital Projects Fund on the Combined Statement of Revenues Expenditures and Transfers as transfers to other funds and to various authorities for advance retirement of bonds and defeasance of bonds NOTE 4 TOTAL COLUMNS ON COMBINED STATEMENTS OVERVIEW Total columns on the Combined Statements Overview are captioned Totals Memorandum Only to indicate that they are presented only to facilitate financial analysis Data in these columns do not present financial position or changes in financial position in conformity with generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data NOTE 5 GENERAL LONGTERM DEBT GENERAL OBLIGATION BONDS In November 1972 the voters of the State of Georgia approved a comprehensive amendment to the Constitution of 1945 Amendment which permits the State of Georgia to finance its needs through the issuance of general obligation debt Prior to the adoption of the Amendment the capital outlay needs of the State of Georgia were met through the issuance of bonds by ten separate authorities and secured by lease rental agreements between the authorities and various State of Georgia entities The provisions of the Amendment were implemented in 1973 with the enactment of the Georgia State Financing and Investment Commission Act and the constitutionality of the new system of State financing was favorably adjudicated by the Supreme Court of Georgia in a decision rendered on July 16 1974 in Sears vs State of Georgia In November 1982 the voters of the State of Georgia ratified a new State Constitution which became effective July 1 1983 The Constitution of 1983 continues the Amendment in full force and effect COMPENSATED ABSENCES PAYABLE In accordance with State policy the cost of annual and sick leave is recorded when paid rather than when earned All State employees except employees of the Superior Courts of Georgia earn one and onequarter days per month of annual leave for State service not in excess of five years employees with service of five to ten years earn one and onehalf days per month annual leave and employees with service in excess of ten years earn one and threequarter days per month annual leave Employees earning annual leave on this basis except employees of the State Soil and Water Conservation Commission may accrue up to fortyfive days of annual leave and are paid for unused accumulated annual leave upon retirement or termination of employment Funds are provided in the appropriation of State funds each year to cover the cost of annual leave of terminated employees All State employees except employees of the Superior Courts of Georgia and the Board of Regents of the University System of Georgia earn one and onequarter days per month of sick leave These employees may accrue up to ninety days of sick leave When any of these employees terminate employment with the State they receive no compensation for unused sick leave Employees of the Superior Courts of Georgia do not earn sick or annual leave because the Courts have not adopted a policy to provide for the earning and accumulation of leave for court employees Employees of the Board of Regents of the University System of Georgia earn one day of sick leave each month with no maximum limit established The policy of the State Soil and Water Conservation Committee limits maximum accumulation co thirty days of annual leave and provides for payment for unused accumulated leave upon retirement or termination of employment Certain employees who retire with one hundred and twenty days or more of forfeited annual and sick leave are entitled to additional service credit in the Employees Retirement System of Georgia CHANGES IN GENERAL LONGTERM DEBT A summary of changes in General LongTerm Debt for the year ended June 30 1990 follows General Obligation Bonds Compensated Absences LeasePurchases Penalties and Quality Control Assessments Sanctions Balance July 1 1989 Additions Retroactive Restatement of Prior Year Balance Payable Annual Leave Earned and Utilized Net Bonds Issued LeasePurchases Penalties and Assessments Quality Control Sanctions 201796500000 12525734505 26700000000 980224278 84699791 1739920811 2233973100 10185195 317515861 86607100 Deductions Retirements Penalties and Assessments Withdrawn Quality Control Sanctions Waived Reserves for Refunds to be Made in the Subsequent Fiscal Year Balance June 30 1990 26121000000 41134966 73080711 163110600 2233973100 202375500000 13505958783 371265881 1590336600 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 5 GENERAL LONGTERM DEBT CHANGES IN GENERAL LONGTERM DEBT In the year under review the Georgia State Financing and Investment Commission redeemed the following bonds in advance of due date Principal Amount Bond Series 1974A 1974B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1977A 1977C 1977D 1980A 1986A 1986B 1986C 1987A 1987B 1987D 1987E 1988A 1988B 1988D 1989A 1989B 1990A The liability for compensated absences NOTE 6 PRIOR YEAR DEFEASANCE OF DEBT Maturing Maturing Fiscal Year Subsequent 1990 Fiscal Years 1 1000000 Total 1000000 21000000 21000000 139500000 139500000 1000000 1000000 4500000 4500000 50000000 50000000 11500000 11500000 186500000 186500000 87500000 87500000 11500000 11500000 152500000 152500000 211500000 211500000 55000000 55000000 10000000 45000000 55000000 196500000 196500000 25000000 25000000 57500000 345500000 403000000 848000000 848000000 352500000 352500000 50000000 50000000 388000000 388000000 6500000 6500000 10000000 10000000 261500000 261500000 144500000 144500000 94500000 3700500000 5 94500000 67500000 i 3768000000 at June 30 1990 has been adjusted to reflect current salary and wage costs In prior years the State of Georgia defeased certain general obligation bonds by placing the proceeds of new bonds in an irrevocable trust to provide for all future debt service payments on the old bonds Accordingly the trust account assets and the liability for the defeased bonds are not included in the State of Georgia General Obligation Debt Sinking Funds financial statements At June 30 1990 35632500000 of bonds outstanding are considered defeased NOTE 7 RETIREMENT SYSTEMS EMPLOYEES RETIREMENT SYSTEM OF GEORGIA This Retirement System was established in 1949 for all regular employees of State departments commissions etc and tax collectors their employees and State Court employees The General Assembly in Georgia Laws 1982 Act No 1372 amended the 1949 Act establishing this Retirement System This Act created a new retirement benefits plan with a new benefit structure requiring changed participation requirements for new employees hired on or after July 1 1982 This Act also gave employees who were members of the Retirement System prior to July 1 1982 the option of remaining under the old benefits plan or transferring to the new plan The Employees Retirement System of Georgia has approximately 66000 members of which approximately 30000 remain under the old benefits plan At June 30 1990 the contribution of members remaining under the old benefits plan was computed at 3 on the first 420000 of annual salary and 6 of salary in excess of 420000 These employees actually paid 1 14 of salary to the Retirement System and the State paid the remainder of the employees contributions on behalf of the employees The employers contribution was 1391 of annual salary At June 30 1990 there were approximately 36000 members of the new benefits plan and their contribution to the Retirement System was computed at 1 14 of annual salary The employers contribution for members of the new benefits plan was 1891 of annual salary The consulting actuary is George B Buck Consulting Actuaries Inc New York New York GEORGIA LEGISLATIVE RETIREMENT SYSTEM This Retirement System was established in 1967 to provide for retirement allowances and other benefits for the members of the General Assembly and staff members Prior to 1981 this Retirement System had no membership and those eligible for membership were members of the Employees Retirement System of Georgia An Act of the General Assembly in 1980 amended the Act of 1967 creating this Retirement System and required that eligible members make an election to remain in the Employees Retirement System of Georgia or become a member of the Georgia Legislative Retirement System This Act further required that their election be made prior to the second Monday in January 1981 This Retirement System has 220 active members who contribute 9 of their salaries of which 4 34 less 700 monthly is contributed by the State on behalf of each member and the member pays the remainder The employers contribution is currently 5077 monthly for each active member The consulting actuary is George B Buck Consulting Actuaries Inc New York New York TEACHERS RETIREMENT SYSTEM OF GEORGIA This Retirement System was established in 1943 for all public school and college teachers administrators clerical workers supervisors librarians and other related personnel This Retirement System has approximately 160000 members of which approximately 140000 are active and contribute 6 of their salaries The employer currently contributes 1363 of the salaries The consulting actuary is George B Buck Consulting Actuaries Inc New York New York PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA This Retirement System was established in 1970 for school bus drivers and cafeteria employees of schools as well as all nonprofessional employees ineligible under the Teachers Retirement System of Georgia This Retirement System has approximately 27000 active members who contribute 400 each per month for nine months of the year In the current year the State contributed 1362400000 The consulting actuary is George B Buck Consulting Actuaries Inc New York New York TRIAL JUDGES AND SOLICITORS RETIREMENT FUND This Retirement Fund was established in 1968 for Superior Court Judges District Attorneys City Judges and Solicitors This Retirement Fund has 141 members who contribute 7 12 of salary if they do not choose survivors benefits those members choosing survivors benefits contribute 10 of salary The State contributes 9 of salary This Retirement Fund is a money purchase plan and no actuarial valuation has been prepared for the Fund r 28ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 7 RETIREMENT SYSTEMS SUPERIOR COURT JUDGES RETIREMENT SYSTEM This Retirement System was established in 1976 for Superior Court Judges Superior Court Judges who were members of the Trial Judges and Solicitors Retirement Fund on the date this Retirement System was established were given the option to remain in that Fund or join the Superior Court Judges Retirement System Superior Court Judges who became judges after December 31 1976 became members of the new System The Superior Court Judges Retirement System has 134 active members who contribute 7 12 of State salary If they elect spouses benefit coverage they may contribute an additional 2 12 which will entitle the surviving spouse to benefit coverage for life or until remarriage or they may contribute an additional 2 34 which will entitle the surviving spouse to benefit coverage for life Members also have the option of contributing an additional 1 of State salary and becoming eligible for post retirement costofliving benefit adjustments The State contributes 5 less 700 monthly on behalf of each member and the member pays the remainder The employers contribution is currently 17 of State salaries paid The consulting actuary is The Wyatt Company Atlanta Georgia DISTRICT ATTORNEYS RETIREMENT SYSTEM This Retirement System was established in 1978 for District Attorneys District Attorneys who were members of the Trial Judges and Solicitors Retirement Fund on the date this Retirement System was established were given the option to remain in that Fund or join the new System District Attorneys taking office on or after January 1 1979 became members of the new System The District Attorneys Retirement System has 41 active members who contribute 7 12 of State salary if they do not choose surviving spouse benefits If they elect spouses benefit coverage they may contribute an additional 2 12 which will entitle the surviving spouse to benefit coverage for life or until remarriage The State contributes 5 less 700 monthly on behalf of each member and the member pays the remainder The employers contribution is currently 5 of salaries paid The consulting actuary is The Wyatt Company Atlanta Georgia NOTE 8 OTHER FINANCIAL NOTES TECHNICAL AND ADULT EDUCATION DEPARTMENT OF The Department of Technical and Adult Education is reflected as a component unit of the State of Georgia in the combining financial statements presented in this report The Department is comprised of an administrative central office located in Atlanta and twentyseven 27 area schools located throughout the State Separate audits have been performed on each of the twentyseven area schools and a report will be issued on each of these component units of the Board For reporting purposes the financial statements of the area schools have been consolidated with the audited financial statements of the administrative central office and the consolidated statements are reflected in this report The Special Revenue Funds maintained by the various area schools are reported as Budget Funds on the Balance Sheet of the Department of Technical and Adult Education through an adjustment to fund balanceALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM FINDINGS AND IMPROPER OR QUESTIONED COSTSALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 BUDGETED OBJECT CLASSES OVER EXPENDED The following State agencies over expended amounts budgeted in the object classes indicated below by the amounts shown and are in violation of Section 72 of the Amended Appropriations Act of 19891990 Agriculture Department of Per Diem Fees and Contracts Corrections Department of Per Diem Fees and Contracts Defense Department of Grants to Locals Emergency Management Assistance Disaster Relief Payments Regents of the University System of Georgia Board of A Resident Instruction Forestry Research B Regents Central Office and Other Organized Activities Capital Outlay Agricultural Research Medical Scholarships Student Finance Commission Georgia Telecommunications NONCOMPLIANCE WITH PAYROLL REGULATIONS AND SALARY OVERPAYMENTS 265267 41312850 222295 529943836 41578117 1281223 104548 1249937 8288813 2635708 10924521 1116276 The following State agencies had unresolved payroll exceptions that had been reported by the State Personnel Board Merit System of Personnel Administration Employees Services Division or had salary overpayments to individuals for which reimbursement should be secured Administrative Services Department of Corrections Department of Defense Department of Human Resources Department of Investigation Georgia Bureau of Judicial System Superior Courts Miscalculations of Terminal Pay and Leave Natural Resources Department of Public Safety Department of Secretary of State Workers Compensation State Board of GENERAL FIXED ASSETS EQUIPMENT INVENTORY Procedures performed during the audits of State agencies disclosed certain instances of inadequate inventory records and deficiencies in the internal control structure relative to equipment inventories Equipment inventory records maintained by State agencies are used as the basis for financial statement presentation of the General Fixed Assets Account Group Inadequate inventory records or deficiencies in the internal control structure relative to equipment inventories existed in the following State agencies 35983 463409 25493 7027993 58305 32546 5011 250933 14573 16923 Administrative Services Department of Community Affairs Department of Corrections Department of Defense Department of Education Department of Governor Office of the Human Resources Department of Industry Trade and Tourism Department of Judicial System Supreme Court FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES Medical Assistance Department of Pardons and Paroles State Board of Public Safety Department of Public Service Commission Revenue Department of Secretary of State Technical and Adult Education Department of Transportation Department of Veterans Service State Department of Workers Compensation State Board of Audits conducted in accordance with the Single Audit Act of 1984 and OMB Circular A128 identified instances of noncompliance and deficiencies in the internal control structure relative to the administration of Federal financial assistance programs These findings covered a wide range of categories including cash management property management financial reporting allowable costs eligibility determinations matching requirements monitoring efforts audit resolution and certain national policy issues Findings applicable to these instances of noncompliance and deficiencies in administrative and accounting controls relative to Federal financial assistance are disclosed in the individual audit reports of the following State agencies 32ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 199Q FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES Agriculture Department of Community Affairs Department of Corrections Department of Education Department of Governor Office of the Human Resources Department of Investigation Georgia Bureau of Labor Department of Medical Assistance Department of Natural Resources Department of Public Safety Department of Public Telecommunications Commission Georgia Revenue Department of Secretary of State Soil and Water Conservation Commission State Technical and Adult Education Department of Veterans Service State Department of Testing of compliance with applicable laws and regulations and review of the internal control systems utilized in the administration of Federal financial assistance programs for the Department of Administrative Services and the Department of Transportation had not been completed as of the date of this report Noted instances of noncompliance and deficiencies in internal controls will be addressed in separate reports upon completion of these audits INDIVIDUAL AUDIT REPORTS The Findings and Improper or Questioned Costs Section of the individual audit reports details other unusual situations deficiencies of other problems relative to the financial operations of each State agency The following comments disclose the significant findings reflected in the individual audit reports BOXING COMMISSION STATE CASH AND CASH EQUIVALENTS Deficiencies in Cash Receipts Procedures During the year under review deficiencies existed in the procedures for handling cash receipts as follows 1 Prenumbered receipts were not prepared for all cash received Consequently the total of the receipts issued did not reconcile to the cash receipts journal as prepared by the Revenue Collections Section 2 Certain checks received as promoters cash performance bonds were held until after the boxing event had occurred These checks were never recorded in the Commissions records nor deposited in the bank account 3 Certain checks received as promoters cash performance bonds were not deposited nor recorded on a timely basis resulting in Commission refunds of the bonds being issued to the promoter prior to the depositorys collection of the promoters check 4 Various bond and fee monies were not received by the Commission office until after the corresponding boxing event had occurred Appropriate action should be taken to ensure that adequate controls are established and followed for accurate accounting and reporting for cash receipts EDUCATION DEPARTMENT OF STATUSRESOLUTION OF FINDING RevenueReceivablesReceipts Revenue Collections Not Transferred on a Timely Basis The audit report for the year ended June 30 1989 noted that the monthly receipts for the State Revenue Collections Fund of the Georgia Department of Education were not transferred to the Department of Administrative Services Fiscal Division on a timely basis In the year under review the Georgia Department of Education implemented controls to ensure that receipts for the State Revenue Collections Fund were transferred on a timely basis CASH AND CASH EQUIVALENTS Private Trust and Agency Funds The audit report for the year ended June 30 1989 noted several deficiencies concerning Private Trust and Agency Funds cash accounts These deficiencies and the current year status of these deficiencies are listed below 1 The Department of Education issued checks from its Private Trust and Agency Funds bank account that lacked both preprinted consecutive numbering and preprinted account name During the year under review this practice was discontinued 2 Checks were made payable to cash During the year under review this practice was discontinued 3 Certain expenditures were not directly related to the intent of the fund A review of expenditures for the current year revealed no instances of expenditures that were not directly related to the intent of the fund 4 A certificate of deposit purchased from the Vocational Education Regular Agent Account was recorded as an expenditure In fiscal year 1990 this practice was discontinued 5 Several accounts were not recorded on the Agencys accounting records In the year under review one account was not recorded on the Agencys accounting records Steps should be taken to ensure that all accounts in the Departments name are included in the accounting records 6 Voided checks were not properly mutilated In the year under review this deficiency was not corrected Voided checks should be appropriately defaced to properly safeguard funds 7 Certain expenditures were not supported by adequate documentation In the year under review this deficiency was not corrected All expenditures should be supported by adequate documentation to support proper disbursement and accounting of fundsALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS EDUCATION DEPARTMENT OF CASH AND CASH EQUIVALENTS Private Trust and Agency Funds 8 In some instances checks were made payable to signed and endorsed by the custodian of the account In the year under review this practice continued Checks made payable to a custodian who also signs and endorses the checks may allow cash defalcations to occur and go undetected Steps should be taken to prevent this practice 9 Certificates of deposit purchased and redeemed from the Student Activities Account at the Georgia Academy for the Blind were recorded as expenditures and revenues In fiscal year 1990 this practice continued Steps should be taken to ensure that all cash transactions and balances are properly recorded GOVERNOR OFFICE OF THE STATUSRESOLUTION OF FINDING Accounting Controls Overall Department Trial Balance The audit report for the year ended June 30 1989 called attention to a deficiency in the Department Trial Balance FACS Report No 2410 which is the Fiscal Accounting and Control System FACS report that identifies expenditures by object class That report did not include certain object classes as was described in the Amended Appropriations Act of 19881989 In the year under review the Office of the Governor implemented changes to its coding structure within the Fiscal Accounting and Control System that ensure object classes are properly segregated and identified GENERAL LEDGER Inadequate Identification of Program Expenditures by Fund SourceProject The audit report for the year ended June 30 1989 noted that the Office of the Governor did not provide for adequate segregation of expenditures for direct grants from the U S Department of Energy and Petroleum Violation Escrow funds The Fund Source Trial Balance FACS Report No 2411 is the Fiscal Accounting and Control System report which identifies revenues and expenditures by the source from which funds are received and the OrganizationProject Level Budget Comparison FACS Report No 4005 is the Fiscal Accounting and Control System report which identifies the expenditures by project The 0MB Circular A102 Common Rule and the Accounting Procedures and Instructions Manual issued by the State Auditor require recipients of Federal financial assistance to identify adequately the source and application of such funds The accounting records should also permit the tracing of funds to a level of expenditures adequate to establish that such funds have not been used in violation of the restrictions and prohibitions of applicable statutes During the year under review the Office of the Governor made significant coding structure changes to the Fiscal Accounting and Control System to allow for adequate segregation of expenditures for all of the U S Department of Energy direct grants and certain Petroleum Violation Escrow Funds with the exception of Amoco Oil Company Fund II and Stripper Well Oil Violation Funds Expenditures for all Amoco Oil Company II Funds programs were recorded in one project within a single fund source and the expenditures for twelve 12 programs under Stripper Well Oil Violation Funds were recorded in two projects within a single fund source The Schedule of Federal Financial Assistance shown in the audit report of the Office of the Governor identifies seventeen 17 programs with expenditures totaling 371853713 which were applicable to the above listed programs which were not adequately segregated on the accounting records Due to the inadequacy of the coding structure utilized by the Office of the Governor detail expenditure records did not provide sufficient information for testing compliance with the provisions of specific programs The Office of the Governor should continue their efforts in establishing the necessary accounting controls to ensure that all financial records are maintained in accordance with provisions of 0MB Circular A102 and the Accounting Procedures and Instructions Manual REVENUERECEIVABLESRECEIPTS Undocumented Accounts Receivable The Fund Source Trial Balance FACS Report No 2411 is the Fiscal Accounting and Control System report which identifies revenues and expenditures by the source from which funds are received The Fund Source Trial Balance for the Criminal Justice Block Grants Program No 86 SFCX0013 as presented for examination required numerous entries to reflect accurately the financial activity of this program After all known adjustments were made an undocumented credit balance of 2167672 remained in accounts receivable To correct this erroneous balance an adjustment was made to reclassify the unidentified balance to the current year surplus The Office of the Governor should establish the necessary accounting controls to ensure that financial records are maintained in accordance with provisions of 0MB Circular A102 and the Accounting Procedures and Instructions Manual HUMAN RESOURCES DEPARTMENT OF STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Misappropriation of State Funds The audit report for the year ended June 30 1988 reported misappropriated funds from the revenue collections of the Vital Records Section The Department estimated the loss to be between 120000 and 397500 This case was turned over to the Department of Law and the disposition of the case was unresolved as of the completion date of audit field work INSURANCE DEPARTMENT OF STATUSRESOLUTION OF FINDING General Ledger Transactions Not Posted to Accounting Records The audit report for the year ended June 30 1989 noted that accounting records were not maintained in accordance with generally accepted accounting principles in that all transactions were not posted to the accounting records presented for examination During the year under review the Department of Insurance implemented procedures to ensure that all transactions are correctly recorded on the accounting records in a timely mannerALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS INSURANCE DEPARTMENT OF GENERAL LEDGER Federal Grant Financial Management The Fund Source Trial Balance FACS Report 2411 is the Fiscal Accounting and Control System FACS report which identifies revenues and expenditures by the source from which funds are received The Accounting Procedures and Instructions Manual issued by the State Auditor and OMB Circular A102 require recipients of Federal financial assistance to identify adequately the source and application of Federal funds The accounting records should also permit the tracing of funds to a level of expenditures adequate to establish that such funds have not been used in violation of the restrictions and prohibitions of applicable statutes The audit report for the year ended June 30 1989 noted that the Departments fund source records were not properly maintained During the year under review Federal funds were not segregated by fund source It was therefore necessary to perform additional analyses and testing in order to segregate the Federal financial activity The Department should establish the necessary accounting controls to ensure that financial records are maintained in accordance with OMB Circular A102 and the Accounting Procedures and Instructions Manual INVESTIGATION GEORGIA BUREAU OF STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Deficiencies in the Reconciliation of the PEPI Account The audit report for the year ended June 30 1989 revealed an initial shortage of 3440847 in the Purchased EvidencePurchased Information PEPI account In the year under review Bureau personnel were able to reconcile this variance to the controlling general ledger balance JUDICIAL SYSTEM SUPERIOR COURTS STATUSRESOLUTION OF FINDING General Ledger Accounting Controls Not Implemented Prosecuting Attorneys Council The audit report for the year ended June 30 1989 reported that the Prosecuting Attorneys Council had implemented a new accounting system during the year ended June 30 1988 and that accounting controls applicable to journal entries and subledger accounts were not operative In the year under review our audit disclosed that appropriate internal controls had been established EXPENDITURESLIABILITIESDISBURSEMENTS Improper Disbursements As of June 30 1990 the Prosecuting Attorneys Council held by request checks previously issued and returned by certain District Attorneys offices in the amount of 520126 These funds were payable to the District Attorneys offices for services performed in connection with the Food Stamp Fraud Program Further these funds were not disclosed as a liability in the accounting records but were instead reflected as outstanding checks on the Councils bank reconciliation Subsequent to June 30 1990 funds were disbursed to third parties by the Prosecuting Attorneys Council on behalf of certain of the District Attorneys involved The Prosecuting Attorneys Council should determine the proper payee for Food Stamp Fraud Program funds earned by the District Attorneys offices and properly liquidate the related liability in a timely manner The Council should also take steps to ensure that liabilities are not offset against the cash balance and that bank reconciliations are properly prepared LABOR DEPARTMENT OF STATUSRESOLUTION OF FINDING General Ledger Insufficient Documentation of Manual Journal Entries The audit reports for the years ended June 30 1985 through June 30 1989 indicated that manual journal entry packages generally did not contain sufficient explanations or supporting documentation to determine the propriety of each entry During the year under review audit tests revealed that significant improvements had been made in this area Based on the results of these tests this finding is considered resolved INVENTORIES Inadequacies in Maintaining Inventory Records The audit reports for the years ended June 30 1985 through June 30 1989 called attention to the following deficiencies in the Department of Labors supply inventory system 1 Quarterly physical inventory counts were not adequately reconciled to perpetual inventory records 2 Purchase orders were not received by the central supply office for all items posted to inventory records In the year under review all items posted to the inventory records were supported by purchase order andor other proper documentation However quarterly physical counts still had not been adequately reconciled to perpetual inventory records In July 1990 the Department installed new procedures for maintaining its supply inventory records The quarterly reconciliation for the quarter ended September 30 1990 was examined and appeared to be adequately reconciled to the perpetual inventory records MEDICAL ASSISTANCE DEPARTMENT OF GENERAL LEDGER Supply Inventories The audit reports for the years ended June 30 1988 and June 30 1989 stated that the Department of Medical Assistance conducted a physical count of items on hand at June 30 for Supply Inventories The physical count revealed differences with the amounts reported on the Cost Accounting Management System CAMS for numerous items A physical count of Supply Inventories on hand at June 30 1990 again revealed several differences between the actual count and amounts reported on CAMS Of the fiftyfive 55 items tested variances were noted in eight 8 of the items counted The Department of Medical Assistance should establish the necessary internal controls to ensure Supply Inventories are properly recorded adequately secured and accurately charged to the various units of the Department upon issuance 35ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS MEDICAL ASSISTANCE DEPARTMENT OF STATUSRESOLUTION OF FINDING Types of Service Noncompliance with Medicaid Management Information System Contract and Request for Proposals The audit reports for the years ended June 30 1988 and June 30 1989 stated that the Department of Medical Assistance entered into a contract with the Electronic Data Systems Federal Corporation EDS to operate the Georgia Medicaid Management Information System MMIS Our report listed instances of noncompliance with the Request for Proposal RFP Of the instances of noncompliance listed the following item was resolved during the year under review Section 400431 of the RFP requires that the institutional claim payment system administered by the Department of Medical Assistance must record in the base record the claim utilization count of the institution as each transaction occurs The claim utilization count is necessary to confirm that the proper rate was used for the claim payment During the year under review the Department of Medical Assistance revised its policies and eliminated the utilization allowance requirement Further investigation disclosed that action had not been taken to correct the following deficiencies 1 Section 400431 of the RFP requires that the adjudicated claims file be a detailed accounting claim transaction file containing complete detail of claim line items During the year under review the MMIS as administered by the Department of Medical Assistance failed to satisfy this requirement of the RFP As a result of the incomplete data processing alternative means and extensive data processing measures were necessary before an examination of Medical Assistance payments could begin 2 Section 400431 of the RFP requires that a negative record reversing a previously paid original claim be an exact image of the original paid claim Our examination found these records in many instances to lack much of the detail information which was contained on the original claim The incomplete manner in which the negative reversing records are maintained constitutes a breakdown in the audit trail for such transactions The Department of Medical Assistance should take measures to ensure that all terms of the RFPContract with the contractor are monitored and enforced STATUSRESOLUTION OF FINDING Types of Service Weaknesses Disclosed in Third Party Report The audit report for the year ended June 30 1989 stated that reliance was placed on an independent audit third party report which was performed to evaluate and test the internal controls of the Medicaid Management Information System MMIS The final unresolved weakness disclosed by this third party review as follows was corrected during the year under review The primary backup facility for the Georgia MMIS account was located in the same building and adjacent to the primary data center Any catastrophic event which could destroy the primary data center would also be likely to destroy the primary backup facility Additional controls and procedures were implemented by the Department in order to correct the above listed control weakness In accordance with the provisions of the RFPContract between the Department of Medical Assistance and the Electronic Data Systems Federal Corporation EDS an independent audit third party report was performed to evaluate and test the internal controls in the Medicaid Management Information System MMIS for the year ended June 30 1990 The scope of the work performed encompassed a review of the design of internal controls and compliance testing of those control procedures exercised by EDS Corporation which related to the processing of the Georgia Medicaid Management Information System Specific control objectives were identified tested and evaluated as to whether the given control objective was achieved The third party report disclosed the following material weakness A number of EDS employees located at the Information Management Center IMC have update access to Georgia Title XIX production programs Job Control Language JCL and data files This access is unnecessary to fulfill their job responsibilities Controls should be established by the Department to ensure that this weakness is corrected SPECIAL TESTS AND PROVISIONS Failure to Refund Excess Payments to Recipients as Required by Law Our review of the accounting records and supporting documentation relating to the Medicaid Special Holding Account Reserve of 1204734140 indicated that 19793916 was being held by the Department of Medical Assistance contrary to Federal and State law Public Law 95142 states that if the Department receives an excessive payment as the result of exercising its automatic assignment it must be refunded to the recipient The Official Code of Georgia Annotated OCGA 494148 states the Department shall be subrogated but only to the extent of the reasonable value of the medical assistance paid and attributable to such sickness injury disease or disability to the rights of the recipient of medical assistance against the person so legally liable As of the date of our report the Department of Medical Assistance had not refunded the amounts in question to the recipients as required by State and Federal law Procedures should be implemented to ensure that excess payments are refunded as required NATURAL RESOURCES DEPARTMENT OF REVENUERECEIVABLESRECEIPTS Cash Shortage During the year under review the Department of Natural Resources conducted an internal investigation of discrepancies involving cash receipts in the Parks Recreation and Historic Sites Division The cash receipts journal for a State park showed four deposits totaling 127550 that were not deposited to its bank account The Georgia Bureau of Investigation also conducted an investigation which indicated a cash shortage of 127550 allegedly stolen by a former employee PARDONS AND PAROLES STATE BOARD OF REVENUERECEIVABLESRECEIPTS Cash Collections Not Deposited in a Timely Manner The audit report for the year ended June 30 1989 noted that cash collections were not deposited in a timely manner to the bank account of the State Revenue Collections Fund Our examination of cash transactions for the year ended June 30 1990 included a comparison of the cash collection dates to the dates such cash collections were deposited to the bank account of the State Revenue Collections Fund This study disclosed that cash collections were not deposited on a timely basis The time period between the receipt of funds and their deposit ranged from nine days to six weeks Procedures should be implemented to ensure the timely deposit of all cash receiptsALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS PARDONS AND PAROLES STATE BOARD OF EXPENDITURESPAYABLESDISBURSEMENTS Improper Use of Purchase Orders The audit report for the year ended June 30 1989 noted several instances of purchase orders dated after the invoice date During the year under review tests of internal accounting control procedures were performed The results of these tests indicate that the Boards Procurement Section continues to place orders for goods and services prior to the receipt of appropriate accounting and budgetary approvals as evidenced by properly executed purchase orders This practice impaired the Boards ability to provide adequate accounting and budgetary control over expenditures and is in violation of provisions contained in the Agency Purchasing Manual issued by the Department of Administrative Services As a result of this condition we placed little reliance on the internal accounting controls in this area and performed extensive substantive testing in order to satisfy ourselves that expenditures were appropriately stated PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION BENEFITS State Health Benefit Plan Claim Transactions Sample As part of our audit a monetary precision materiality sample was used to test the State Health Benefit Plan claim transactions processed through the Blue Cross Blue Shield TRACS system for the year under review Our testing was directed toward accuracy of the payments the validity of supporting documentation and the evaluation of controls established to ensure compliance with State Health Benefit Plan provisions In the year under review the State Personnel Boards Internal Audit Staff examined 1635 claim transactions for the period July 1 1989 through June 30 1990 for compliance with the State Health Benefit Plan and appropriate internal control features Our review of the testing performed by the State Personnel Boards Internal Audit Staff and our performance of additional procedures noted 61 monetary errors in the selected claim transactions As part of our audit the above referenced health claims transaction sample was also used to test compliance with the system of internal controls in place on the Blue Cross Blue Shield TRACS system for the year under review The results of this testing disclosed 128 compliance deviations out of the 1635 transactions examined Compliance deviations are individual transactions which were not processed in accordance with the system of internal control represented by the State Personnel Board as being in existence and also as being fully functional These types of errors could lead to monetary errors as stated above The following significant types of compliance deviations occurred CD The diagnosis code was posted incorrectly to the claim transaction Certain diagnostic codes eg psychiatric result in specific limitations in benefit payments 2 The other insurance code was posted incorrectly This indicates that the entire claim may have been paid incorrectly but not necessarily the claim transaction sampled 3 The dates of service were posted incorrectly This error invalidates system edits for duplicate claim payments 4 The disposition code indicating status of claim was posted incorrectly 5 The type of service code was posted incorrectly The type of service code determines the applicable deductible amounts coinsurance amounts and payment percentages 6 The procedure code was posted incorrectly Surgical procedure codes carry specific limitations in benefit payments and some surgical codes require second opinions Management should initiate appropriate action necessary to correct problems associated with the information posted to the TRACS system and establish any administrative procedures necessary to ensure that payments are made in accordance with the State Health Benefit Plan PUBLIC SAFETY DEPARTMENT OF STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Bank Accounts Not Recorded on General Ledger The audit report for the year ended June 30 1989 disclosed that the Department did not record the financial activity and reconciled bank balances of the Central Revenue Collections Account Revenue Collections Lockbox Account and approximately forty Georgia State Patrol Post bank accounts on the accounting records of the State Revenue Collections Fund During the year under review the Department recorded these balances in the State Revenue Collections Fund as presented for audit STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Reconciliation of Bank Accounts The audit report for the year ended June 30 1989 disclosed deficiencies in the bank account reconciliation and review process of the accounts maintained at Georgia State Patrol Posts for the deposit and transfer of revenue collections to the Central Revenue Collections Account During the year under review the Department established the necessary internal controls to ensure that these cash accounts are properly reconciled and that necessary adjustments are posted to the general ledger on a timely basis STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Timely Recording of Cash Receipts The audit report for the year ended June 30 1989 noted that there were significant delays in the deposit of revenue collection transraittals from the decentralized accounts to the Central Revenue Collections Account maintained at the central office of the Department It was also noted that such deposits were not recorded on the general ledger of the State Revenue Collections until such time as they were to be transmitted to the Department of Administrative Services Fiscal Division During the year under review testing of revenue collection transmittals from the decentralized accounts to the Central Revenue Collections Account and to deposits recorded on the general ledger of the State Revenue Collections revealed that these functions were being performed on a timely basis 37ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS PUBLIC SAFETY DEPARTMENT OF INVENTORIES Maintenance of Adequate Supply Inventory Listing Our examination included a review of the supply inventory records and the internal accounting controls utilized by the Department in maintaining their supply inventory records This examination revealed that the Department did not maintain an adequate supply inventory listing An estimate in the amount of 148700000 for the valuation of supplies on hand at June 30 1990 was provided by Department management personnel however this amount was not supported by inventory listings with appropriate valuation balances The Department should take action purchases and issues to ensure that an adequate supply inventory system is established and updated in a timely manner for all CASH AND CASH EQUIVALENTS Deficiencies in the Reconciliation and Recording of Imprest Petty Cash Accounts Financial Statements Reportable Condition During the year under review the Department maintained imprest petty cash accounts at various locations throughout the State An examination of a sample of these imprest accounts disclosed the following variances between the actual balances and the controlling general ledger balances Location of Account Central Accounting Vault Dublin Post Statesboro Post Public Safety Training Center Balance Per General Ledger Balance Per Physical Count 25000 2500 2500 50000 25400 2333 3772 70000 Variance OverUnder 400 167 1272 20000 In addition during this examination it was revealed that the Georgia State Patrol Post in Dublin maintained a 2500 imprest petty cash account that was not recorded on the general ledger Action should be taken by Department of Public Safety management personnel to establish necessary internal controls to ensure that imprest petty cash accounts are recorded on the general ledger properly maintained and periodically reconciled to the general ledger PUBLIC SERVICE COMMISSION GENERAL LEDGER Inadequate Subsidiary Ledger for Federal Financial Assistance In the year under review the Public Service Commission did not maintain its accounting records in accordance with either the Accounting Procedures and Instructions Manual issued by the State Auditor or 0MB Circular A102 Common Rule Individual subsidiary ledgers used to record Federal grant activity and to separate State and Federal revenues expenditures and balance sheet accounts were not available The Public Service Commission should implement appropriate controls to ensure that subsidiary ledgers are maintained in accordance with the Accounting Procedures and Instructions Manual and OMB Circular A102 Common Rule so that a complete audit trail is maintained for each Federal grant award REMOVAL OF HAZARDOUS MATERIALS AGENCY FOR STATUSRESOLUTION OF FINDING Accounting Controls Overall Improper Accounting Procedures The audit report for the year ended June 30 1989 reported that the Agency had neither established its accounting records in accordance with the Accounting Procedures and Instructions Manual issued by the State Auditor nor had the Agency requested permission to adapt such procedures and instructions to meet its unique accounting applications In the year under review the Agency had established its accounting records in accordance with the Accounting Procedures and Instructions Manual and had obtained permission to adapt the State Fiscal Accounting and Control System to meet its accounting applications STATUSRESOLUTION OF FINDING RevenueReceivablesReceipts Improper Billing Procedures The audit reports for the years ended June 30 1988 and June 30 1989 disclosed that the Agency had no formalized procedures regarding the preparation of customer invoices Our examination for the year ended June 30 1990 revealed that this deficiency had been corrected Formal procedures were implemented to ensure that timely billings on contracts are made STATUSRESOLUTION OF FINDING RevenueReceivablesReceipts Inadequate Documentation for Billings The audit reports for the years ended June 30 1988 and June 30 1989 noted that documentation for the work in progress billings was inadequate During the year under review we found that all documentation was present and that invoices had sufficient supporting information STATUSRESOLUTION OF FINDING RevenueReceivablesReceipts Inadequate Job Cost Accounting System The audit reports for the years ended June 30 1988 and June 30 1989 noted that the Agency could not provide detailed accounting records for the various job contracts Reports were not available which matched contractual revenues and expenditures for each contract Our examination for the year ended June 30 1990 revealed that this deficiency had been corrected An appropriate cost accounting system has been installed and used for both managerial and audit purposes 38ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS REMOVAL OF HAZARDOUS MATERIALS AGENCY FOR FINANCIAL REPORTING General Ledger Absence of Support for Adjusting Journal Entries During the course of our examination we discovered that ending balances of some general ledger accounts did not agree with beginning balances of those same accounts in the subsequent month The explanation was given that adjusting journal entries had been made and not posted to the official general ledger kept by the Agency These adjusting entries had not been documented All adjusting journal entries should be kept in a general journal referenced to adequate supporting documentation All entries posted to the general ledger should be reflected on that ledger with appropriate reference to the entry in the journal In order to maintain a proper audit trail ending balances must agree with subsequent beginning balances TECHNICAL AND ADULT EDUCATION DEPARTMENT OF CASH AND CASH EQUIVALENTS Inadequate Bank Reconciliation Procedures The audit report for the year ended June 30 1989 noted that deficiencies existed in the internal control over cash of the Administrative Central Office For the year under review the internal controls over cash were again deficient relative to bank reconciliations as follows 1 Certain items listed on the June 30 1990 bank reconciliation for the Operating account were not identified properly Extensive audit procedures were required to identify these items 2 Adjustments were not made on a timely basis for reconciling items appearing on the bank reconciliations for the Payroll account 3 A review of bank reconciliations was not performed by supervisory personnel on a continuing basis Procedures should be implemented by the Administrative Central Office to ensure that these weaknesses in cash and cash equivalents are corrected EXPENDITURESLIABILITIESDISBURSEMENTS Inadequate Accounting Controls The audit report for the year ended June 30 1989 disclosed deficiencies in the Administrative Central Offices accounting controls For the year under review deficiencies were again noted in the control category of expendituresliabilitiesdisbursements A monetary precision sample of 517 transactions noted the following weaknesses in accounting control procedures 1 In sixtyeight 68 instances contract progress reports were either not attached to the voucher packages or were not provided for examination 2 In fortyseven 47 voucher packages there was no documentation for the transaction entered on the accounting records 3 Fourteen 14 voucher packages did not include purchase orders or did not include the necessary approvals for payment on the purchase order 4 Nine 9 voucher packages did not include an invoice for payment Procedures should be implemented to ensure that voucher packages are complete and that all required documentation is attached prior to payment VARIOUS TECHNICAL INSTITUTES Separate audit reports are issued on each of the various State technical institutes which are considered component units of the Department of Technical and Adult Education The audit report for the year ended June 30 1989 noted that a majority of these institutes did not provide for adequate separation of duties in the performance of accounting functions Further our audits disclosed a wide range of deficiencies in the application of accounting and administrative controls For the year under review deficiencies were again identified in the following accounting and administrative control categories Accounting Controls 1 Budget PreparationExecution 2 Cash and Cash Equivalents 3 Inventories 4 RevenueReceivablesReceipts 5 Procurement 1 Civil Rights 2 Cash Management 3 Federal Financial Reports 4 Allowable CostsCost Principles 5 DrugFree Workplace Act Administrative Controls 6 ExpendituresLiabilitiesDisbursements 7 Employee Compensation 8 Fund Equities 9 General Ledger 10 General Fixed AssetsProperty Management 6 Audit FollowUpResolution 7 Types of Services Allowed or Unallowed 8 Eligibility 9 Matching Level of Effort andor Earmarking 10 Monitoring Subrecipients Applicable findings are disclosed in the individual audit reports of the component units of the Department of Technical and Adult Education 39ALL STATE AGENCIES EXCLUDING UNITS QF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS WORKERS COMPENSATION STATE BOARD OF STATUSRESOLUTION OF FINDING Cash and Cash Equivalents Excessive Accumulation of Training Funds The audit report for the year ended June 30 1989 stated that an excessive balance had accumulated in the Training Fund and that any excessive amount accumulated should be transferred to the Budget Fund of the State Board of Workers Compensation and amended into the budget of the Board with the appropriate approval of the Office of Planning and Budget In the year under review the Board transferred 10000000 from the Training Fund to the Budget Fund through a budget amendment that was obtained with the approval of the Office of Planning and Budget STATUSRESOLUTION OF FINDING ExpendituresLiabilitiesDisbursements Expenditures Inconsistent with the Purpose of the Training Fund The audit reports for the years ended June 30 1988 and June 30 1989 stated that the expenditures of the Training Fund maintained by the State Board of Workers Compensation appeared to circumvent the Amended Appropriations Act In the year under review an examination of the Training Fund disbursements and supporting documentation disclosed no instances of inconsistency with the intended purpose of the Fund 40 STATE REVENUE RECEIPTS 41SUMMARY OF STATE REVENUE RECEIPTS 1990 Taxes Fines and Forfeits Property Tax General Property Tax Utility Property Tax Intangibles Estate Tax Financial Institutions Business Occupation Tax Income Tax Motor Fuel Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax Cigar and Cigarette Tax Sales 4 Sales and Use Tax Industrial Loan Company Tax Insurance Premium Tax Business License Tax Motor Vehicle Tax Title Registration Tax Motor Drivers License Tax Motor Boat Registration License Tax Hunting and Fishing License Tax Corporation Net Worth Tax Fines and Forfeits Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits 2405592734 5 2080297537 157701858 254784786 44931713 46084258 2761617724 3732592173 318471304 608224602 334294742791 325078277552 33006026373 32888917548 3718275736 3695169459 6426146250 6336427373 1502709561 1530162279 8897284732 9098701107 282146435821 217202066122 204580585 204411751 16425864237 15269471655 731415213 709248569 7204656874 7015634213 1091748200 1076349950 719475300 639988400 159954225 183195672 1513579242 1496517870 1833829731 1717133542 63007359 60739317 276471633 251105511 705904519196 631175501246 Federal Financial Assistance Benefits and Public Health Education Transportation Agricultural and Natural Resources Development Other Total Federal Financial Assistance Donations Rents on Investment Properties Interest Received Contributions from Public Trust Funds 173294668768 154900333544 38059968686 35020279150 28586471367 37383204351 10921799272 9456345748 250862908093 236760162793 86823328 151550987 555714363 542118372 15696896003 17318623806 824284256 795721087 Operating Earnings by Fees Rents and Sales for Services Agricultural and Natural Resources Development Services Benefits and Public Health Services Correctional Services Educational Services General Government Services Protection Services Transportation Services Total Operating Earnings 3554290919 23835281794 1377798723 2573405291 73579553705 7870960533 11177798408 3874858858 21411930254 1313281262 1927013688 56776492305 7496397659 4615181369 123969089373 97415155395 Total State Revenue Receipts 1097900234612 42 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1990 TAXES General Property 1989 and Prior Years Levies and 1990 On County Digests Net to State Fees Retained at Source Assessing Collecting Interest Refunds On Public Utilities Digests On Intangible Digests Auto 2266572886 43660710 88205287 28337753 21183902 2405592734 157701858 13223212 5 2576517804 Intangible Tax Recording Net Fees Retained at Source 29991087 1717414 31708501 Estate Tax Refunds 2813963528 52345804 2761617724 Financial Institutions Business Occupation Tax 318471304 Income Tax Corporations Returns Additional Tax Interest and Penalties Estimates on Taxes Refunds 8690432701 48273786426 9460903081 47503316046 Individuals Returns Additional Tax Interest and Penalties Estimates on Taxes Fiduciary Returns Withholding Tax Refunds 27456224027 38751947347 736023422 266195993804 46348761855 286791426745 334294742791 Sales Motor Fuel Net to State Allowance Retained by Taxpayer Refunds to Motor Carriers Refunds to Retailers Act 1947 Refunds to Others 33488715702 241338439 566607660 142084764 15335344 33006026373 Sales Alcoholic Beverage Stamps Refunds 3720636836 2361100 3718275736 Sales Malt Beverage Refunds 6426442500 296250 6426146250 Sales Wine Refunds 1502990119 280558 1502709561 Sales Cigar and Cigarette Collecting Fees Retained at Source Re fund 8 8640864563 260210877 3790708 8897284732 Sales 4 Sales and Use Regular Collecting Fees Retained at Source Interest and Penalties Refunds 262305413155 7823352950 1531120846 889896552 270769990399 Motor Fuel Collecting Fees Retained at Source Interest and Penalties Refunds 11000019507 337294513 41641714 2510312 11376445422 282146435821 Sales Industrial Loan Company Tax 204580585 Sales Insurance Premium Tax Interest and Penalties 16411738774 14125463 16425864237 Business License Alcoholic Beverages 42916500 Business License Malt Beverages 73915000 Business License Wine 58637500 Business License Cigar and Cigarette 3279000 Business License Commercial Fish Dealers Fishing and Boats 4690000 13698578 18388578 Business License Asbestos Business License Miscellaneous Game and Fish Business License Bingo Business License Insurance Agents Adjusters Business License Industrial Loan Companies Business License For Sale of Checks Business License Water Well Drilling 43 50747694 555000 2690000 441091600 30718241 5141600 3334500 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1990 NonBusiness License Motor Vehicle Registration Fees Retained by Tag Agents Refunds NonBusiness License Title Registration Fees Retained by Tag Agents NonBusiness License Auto Drivers NonBusiness License Motor Boat Registration NonBusiness License Special Game and Fish Permits NonBusiness License Hunting and Fishing Net to State Collecting Fees Retained at Source Corporation Net Worth Tax Domestic and Foreign Unemployment Compensation Penalties and Interest FINES AND FORFEITS Cigar and Cigarette Liquor Wine and Beer Hunting and Fishing Total Taxes Fines and Forfeits FEDERAL FINANCIAL ASSISTANCE 6928123016 294774900 18241042 1038268600 53479600 1415030392 95347900 25420251 36887108 700000 720465687 109174820C 719475300 159954225 3200950 1510378292 1833829731 276471633 63007359 705904519196 Administrative Services Department of Agriculture Department of Community Affairs Department of Corrections Department of Defense Department of Education Department of Forestry Commission Georgia Governor Office of the Human Resources Department of Insurance Department of Investigation Georgia Bureau of Judicial System Superior Courts Continuing Judicial Education Institute of Juvenile Court Judges Council of Labor Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles State Board of Public Safety Department of Public Service Commission Public Telecommunications Commission Georgia Secretary of State Soil and Water Conservation Commission State Technical and Adult Education Department of Transportation Department of Veterans Service State Department of Total Federal Financial Assistance 1662119 508168354 782626404 65334498 1902752536 35610590229 168370708 1793357204 67718755973 13054162 104158571 656 7 470 115027 936914 49013 199 3423 1302 688 85 664 23805 285864 3816 92833 18889 31164 54709 98360 41424 15518 85179 58056 27038 07794 63859 51419 71367 59726 250862908093 Corrections Department of Human Resources Department of Natural Resources Department of Public Telecommunications Commission Georgia Secretary of State Technical and Adult Education Department of Total Donations RENTS ON INVESTMENT PROPERTIES 300000 48732539 23991397 1200000 600000 11999392 86823328 Atlanta Journal and Constitution The CNN Center CSX Transportation Incorporated Cousins Properties Incorporated Fairco Properties Incorporated Livingston Foundation Incorporated Pelham Development Corporation S and C Properties Southern Railway Company Stephens County Board of Commissioners Sundry Rents Tennessee Valley Authority Union Camp Corporation West in Peachtree Plaza Hotel Total Rents on Investment Properties 1320000 6039224 471690133 20162802 10890300 1800000 1200000 8750004 1085600 150000 360000 750000 180000 31336300 555714363 44 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1990 INTEREST RECEIVED Administrative Services Department of Interest Earned Regular 9602967551 Interest on Railroad and Telegraph Stocks 837824 Community Affairs Department of 262143 Financing and Investment Commission Georgia State Construction Fund 4266782667 General Obligation Debt Sinking Fund State of Georgia Debt Service Fund 124845512 Governor Office of the 290857817 Human Resources Department of 33541 Labor Department of 2172316 Medical Assistance Department of 94436750 Natural Resources Department of 59801206 Public Safety Department of 28573 Personnel Board State Merit System of Personnel Administration 1190154537 Regents of the University System of Georgia Board of 29495097 400515 Student Finance Commission Georgia Technical and Adult Education Department of 33804108 Veterans Service State Department of 15846 Total Interest Received 15696896003 CONTRIBUTIONS FROM PUBLIC TRUST FUNDS Corporation Dissolution Fund 300275 District Attorneys Retirement Fund 887802 District Attorneys Retirement System 6174048 Employees Retirement System 211742490 Legislative Retirement System Georgia 5396800 Public School Employees Retirement System 29134200 State Employees Assurance Department 7832500 Subsequent Injury Trust Fund 82642903 Superior Court Judges Retirement Fund of Georgia 11990525 Superior Court Judges Retirement System 48865152 Teachers Retirement System 419317561 Total Contributions from Public Trust Funds 824284256 EARNINGS AGRICULTURAL AND NATURAL RESOURCES DEVELOPMENT SERVICES Agriculture Department of 106576767 Farmers Markets Rents 410440736 Forestry Commission Georgia 416091736 Forestry Examining Fees 6691500 Games Commission Georgia State 10000000 Geology Examining Fees 5221500 Natural Resources Department of 1918973056 Pesticides and Miscellaneous Fees 31087647 Recreation Examining Fees 1766625 Removal of Hazardous Materials Agency for 646650352 Soil and Water Conservation Commission State 791000 Total Earnings Agricultural and Natural Resources Development Services 3554290919 EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES 90000 Ambulance License Fees JJi Athletic Trainers Examining Fees 150000 Barbers Examining Fees 5617100 Chiropractors Examining Fees 4669999 Cosmetology Examining Fees Dairy and Veterinary Inspection Fees 135465334 4886100 Dentists Examining Fees 53969850 Dietitians Examining Fees 4210000 Funeral Service Examining Fees 29439400 Hearing Aid Examining Fees 5067000 1460000 Home Health Care License Fees Human Resources Department of 17196951181 Labor Department of 159017519 5611500 Laboratory License Fees Medical Assistance Department of 4943477700 191857600 8303075 3660500 Medical Examining Fees Nursing Home Examining Fees Occupational Therapy Examining Fees Optometrists and Opticians Examining Fees 13779000 Patients Fees 875811165 Pharmacists Examining Fees 19323000 Physical Health Laboratory Fees 10832480 8334000 2533000 11086855 Physical Therapy Examining Fees Podiatrists Examining Fees Practical Nurses Examining Fees Professional Counselors Social Workers and Marriage and 25054013 Family Therapists Examining Fees Psychologists Examining Fees 4995000 25633575 5381000 51881595 Registered Nurses Examining Fees i Veterinarians Examining Fees Vital Records Fees 45 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1990 EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES Water and Waste Water Treatment Examining Fees Workers Compensation State Board of Total Earnings Benefits and Public Health Services EARNINGS CORRECTIONAL SERVICES Corrections Department of Inmate Labor Pardons and Paroles State Board of Parole Supervision Fees Probation Fees Work Release Program Total Earnings Correctional Services EARNINGS EDUCATIONAL SERVICES 8457380 18275873 23835281794 166904822 252992360 62373 99650269 795971618 62217281 1377798723 Education Department of Librarians Examining Fees Private School Registration Fees Professional Personnel Certification Fees Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of Speech Pathologists Examining Fees Student Finance Commission Georgia Technical and Adult Education Department of Total Earnings Educational Services EARNINGS GENERAL GOVERNMENTAL SERVICES Administrative Services Department of Audits and Accounts Department of Banking and Finance Department of Community Affairs Department of Employees Retirement System Financing and Investment Commission Georgia State General Assembly of Georgia Governor Office of the Industry Trade and Tourism Department of Insurance Department of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Indigent Defense Council Georgia Judicial Council Juvenile Court Judges Council of Law Department of Regular Sales Acts and Opinions Personnel Board State Merit System of Personnel Administration Revenue Department of Secretary of State Teachers Retirement System Total Earnings General Governmental Services EARNINGS PROTECTION SERVICES Airport Fees Architects Examining Fees Assessments on Employers for Unemployment Compensation Assessments on Insurers for Workers Compensation Athletic Agents Examining Fees Auctioneers Examining Fees Bank Examining and Supervision Fees Bank Investigation and Licenses Fees Bar Examination Fees Billboard Permits Outdoor Advertising Boxing Promoter and Participant Fees Cemetery Fees Construction Industry Examining Fees Credit Union Examining and Supervision Fees Defense Department of Engineers Examining Fees Feed Inspection Fees Fertilizer Inspection Fees General Corporation Fees Holding Company Examining and Supervision Fees Industrial Loan Company Regulatory Investigation Fees Insurance Company Regulatory and Filing Fees Investigation Georgia Bureau of Landscape Architects Examining Fees Limited Partnership Fees Lobbying Fees 147217939 3208500 1578825 23693975 636551351 38625539 1916000 477037500 1243575662 2573405291 13225117526 163059820 433705 37828669 9269700 10676737964 5737783 43085868 130202732 69029323 54054244 15050309 14630722 2670 5000000 4824993 6012329 81914299 460485 46367083153 2536763992 81573028 51680391 73579553705 1 190 10955 7865 2 81 4224 654 130 373 2 52 841 507 327 133 21 542 5081 364 21 469 768 20 98 6 04000 60500 14307 57112 00000 44500 54600 35000 33500 18300 28700 70000 22750 21750 90660 31900 60257 36885 03575 92000 13039 45318 49516 91000 82000 54000DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1990 EARNINGS PROTECTION SERVICES Mobile Home Inspection Fees Motor Carriers Fees Notary Public Fees Oversized Vehicle Permits Peace Officer and Prosecutor Training Fund Fees Polygraph Examining Fees Private Detectives Examining Fees Public Accountants Examining Fees Public Safety Department of Real Estate Licensing Fees Real Estate Time Sharing Fees Safety Engineering Fees Safety Fire Prevention Fees Securities Issuers Dealers and Agents Fees Trademarks Used Parts and Used Car Dealers Examining Fees Warehouse License and Inspection Total Earnings Protection Services EARNINGS TRANSPORTATION SERVICES Transportation Department of Sales Rents and Miscellaneous Participation 393 2980 85 4994 11807 225 503 18120 1026 44 615 229 3505 44 392 1 40600 93800 25250 08600 11867 90000 54000 01000 59902 73421 14600 42000 50000 65302 47330 88692 79000 7870960533 11177798408 Total State Revenue Receipts 1097900234612STATISTICSSTATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1990 Taxes Fines and Forfeits Property Tax General Property Tax Utility Property Tax Intangibles Estate Tax Financial Institutions Business Occupation Tax Income Tax Motor Fuel Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax Cigar and Cigarette Tax Sales 4 Sales and Use Tax Industrial Loan Company Tax Insurance Premium Tax Business License Tax Motor Vehicle Tax Title Registration Tax Motor Drivers License Tax Motor Boat Registration License Tax Hunting and Fishing License Tax Corporation Net Worth Tax Fines and Forfeits Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits Federal Financial Assistance Benefits and Public Health Education Transportation Agricultural and Natural Resources Development Other Total Federal Financial Assistance Donations Rents on Investment Properties Interest Received Contributions from Public Trust Funds Operating Earnings by Fees Rents and Sales for Services Agricultural and Natural Resources Development Services Benefits and Public Health Services Correctional Services Educational Services General Government Services Protection Services Transportation Services Total Operating Earnings PERCENTAGE PER TOTAL TO TOTAL CAPITA 2405592734 022 370 157701858 001 024 44931713 000 007 2761617724 025 424 318471304 003 049 334294742791 3045 51363 33006026373 3on 5071 3718275736 034 571 6426146250 058 987 1502709561 014 231 8897284732 081 1367 282146435821 2570 43351 204580585 002 031 16425864237 150 2524 731415213 007 112 7204656874 066 1107 1091748200 010 168 719475300 006 111 159954225 001 025 1513579242 014 233 1833829731 017 282 63007359 001 010 276471633 705904519196 173294668768 002 042 6430 108460 1578 26626 38059968686 347 5848 28586471367 260 4392 10921799272 250862908093 86823328 100 1678 2285 38544 001 013 555714363 15696896003 824284256 3554290919 005 085 143 2412 007 127 032 546 23835281794 217 3662 1377798723 013 212 2573405291 023 396 73579553705 670 11305 7870960533 072 1209 11177798408 123969089373 102 1718 1129 19048 Total State Revenue Receipts 1097900234612 Note 1990 Population 6508419 51 STATE REVENUE RECEIPTS DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE YEAR ENDED JUNE 30 199Q SOURCE Agricultural and Natural Resources Development Benefits and Public Health Correctional Services Education Grammar and High Schools Education College and Technical and Adult Education Judiciary Military and Police Pensions Transportation Assessment and Collection Revenue All Other Agencies Payments in Lieu of Taxes from the Federal Government State Revenue Collections Unfunded Department of Administrative Services Fiscal Division Funding and Custody Accounts Excess of Funds Available over Expenditures State Funds CarryOver from Prior Year Transfer from Fund Balance State Funds General Fund State CarryOver from Prior Year PERCENTAGE PER TO TOTAL CAPITA 231 3896 3188 53774 486 8199 2855 48159 1007 16979 058 984 147 2479 022 379 965 16276 157 2656 1221 20595 000 000 002 028 389 020 6557 329 Assessment and Collection Allowance to Outside Agencies Note 1990 Population 6508419 10000 52 STATE REVENUE RECEIPTS DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE YEAR ENDED JUNE 30 1990 TOTAL 25359363307 349984808300 53360657723 313438792977 110504809281 6403958448 16136472754 2469256315 105928469569 17288942477 134041173876 1662119 179481728 STATE APPROPRIATION OTHER FROM TAXES FEDERAL AGENCY AGENCY FEES ETC ASSISTANCE 5644344345 EARNINGS 3082762779 REVENUE 16709802200 77546017 156640160500 173294668768 21565185591 1515206559 52128772900 85250016 1214268498 67633691 277923528800 35610590229 147217939 242543991 105913752500 2449378457 2435168664 293490340 6090604500 113442886 237094613 37183551 13367553100 2349296286 476596971 56973603 1745284200 734373642 10401527 65677451000 28586471367 11714525308 49978106 7660423100 6527081 420999446 38389740 9239382590 57147768800 2722938658 76315618964 2145152546 1662119 179481728 3702592186 370259218 42677830618 2139911864 42677830618 2139911864 1097900234612 761005101600 250862908093 118343812415 32311587496STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE RECEIPTS BY OBJECT YEAR ENDED JUNE 30 1990 ALL GOVERNMENTAL FUND TYPES Personal Services Salaries and Wages Employers Contributions for FICA Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers Compensation Insurance Assessments by Merit System Total Personal Services Regular Operating Expenses Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Operating Expenses Extraordinary Expenditures Duplicating and Rapid Copy Publications and Printing Total Regular Operating Expenses Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Per Diem Fees and Contracts Capital Outlay Authority Lease Rentals Debt Service Bonds Redeemed Interest and Fiscal Charges Total Debt Service Total Governmental Costs Fund Balances Carried over from Prior Years as Funds Available Excess of Funds Available over Expenditures Prior Years Unreserved Fund Balance Surplus Proceeds of General Obligation Bonds Good Faith Deposit Received in Prior Year Transfers to Various Authorities for Advance Retirement of Bonds 130138608009 8660682682 24297323461 11907482337 779818000 172575146 1275398544 795776997 178027665176 2833753736 17063704319 2834676070 4087683119 1620223937 704971327 77784535 190239263124 2273653040 444383128995 44819507532 23374714 157698332 1535812734 712655235514 2284811231 1673217342 5576593611 11263428860 4235900221 7335336362 14910289372 58040863844 72951153216 134708271900 626131619 26121000000 13738549750 39859549750 1171197294802 203439609082 159074440513 2394587807 26700000000 154000000 8696186 PERCENTAGE TO TOTAL 1185 079 221 108 007 002 012 007 PER CAPITA 1621 1 5 36 28 6 64 12 27 0 06 19995 1331 3733 1830 120 026 196 122 27353 026 435 155 2622 026 436 037 628 015 249 006 108 001 012 1733 29230 021 349 4048 68278 408 6886 000 004 001 024 014 236 109497 351 257 857 1731 651 1127 2291 8918 11209 20698 096 238 4013 125 2111 363 6124 10668 179951 1853 31258 1449 24441 022 368 243 4102 001 024 000 001 Includes Assessment and Collection Allowance to Outside Agencies in the amount of 9239382590 Note 1990 Population 6508419 1097900234612 10000 168689 54DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTSDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS BALANCE SHEET GOVERNMENTAL FUND TYPE JUNE 30 1990 GENERAL FUND Cash and Temporary Investments 118688586795 LIABILITIES AND FUND EQUITY Liabilities Undrawn Appropriation Allotments Fund Equity Fund Balance Reserved Designated for Appropriation to Department of Transportation For Midyear Adjustment Reserve For Revenue Shortfall Reserve Unreserved Surplus Total Fund Equity 114985994609 23422515 3679169671 000 3702592186 000 3702592186 Total Liabilities and Fund Equity 118688586795 The notes to the financial statements are an integral part of this statement 56 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS STATEMENT OF CHANGES IN FUND BALANCE GOVERNMENTAL FUND TYPE YEAR ENDED JUNE 30 1990 FUND BALANCE JULY 1 1989 Reserved Unreserved Designated for Appropriation Surplus ADDITION Excess of Funds Available over Allotments DEDUCTIONS Fund Balance Carried Over from Prior Year as Funds Available Reserved Unreserved GENERAL FUND 25870745683 9100000000 5567173071 40537918754 3702592186 25870745683 14667173071 40537918754 FUND BALANCE JUNE 30 1990 3702592186 The notes to the financial statements are an integral part of this statement 57DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES GENERAL FUND YEAR ENDED JUNE 30 1990 FUNDS AVAILABLE Remittance by Collecting Units of the State Net Federal Financial Assistance Energy U S Department of Federal Energy Regulatory Commission Payments in Lieu of Taxes Power Sales Total Revenues CARRYOVER FROM PRIOR YEAR Transfer from Fund Balance Reserved Designated for Appropriation to Department of Transportation For Midyear Adjustment Reserve For Revenue Shortfall Reserve Unreserved Designated Surplus Total CarryOver from Prior Year 719633613242 1662119 719635275361 000 6467686421 19403059262 9100000000 5567173071 40537918754 Total Funds Available 760173194115 EXPENDITURES ALLOTMENTS Legislative Appropriation to Spending Units For Fiscal Year Ended June 30 1990 Less Current Year Funds Lapsed Net Appropriation Fiscal Year Ended June 30 1990 Less Unreserved Fund Balance Surplus Lapsed Net Allotments to Spending Units Excess of Funds Available over Allotments 764600730200 3595628600 761005101600 4534499671 756470601929 3702592186 760173194115 The notes to the financial statements are an integral part of this statementDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1990 APPROPRIATION FOR FISCAL SPENDING UNIT Administrative Services Department of Operations Debt Service Fund Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Community Affairs Department of Corrections Department of Defense Department of Education Department of Forestry Commission Georgia General Assembly of Georgia General Obligation Debt Sinking Fund State of Georgia Issued New Governor Office of the Governors Emergency Fund Grants State Aid To Counties To Incorporated Municipalities Human Resources Department of A Departmental Operations B Community Mental HealthMental Retardation Youth Services and Institutions Industry Trade and Tourism Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Indigent Defense Council Georgia Judicial Council Judicial Qualifications Commission Juvenile Court Judges Council of Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles State Board of Personnel Board State Merit System of Personnel Administrat Public Safety Department of A Public Safety Department of B Units Attached for Administrative Purposes Only Public School Employees Retirement System Public Service Commission Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of A Resident Instruction B Regents Central Office and Other Organized Activities Removal of Hazardous Materials Agency for Revenue Department of Secretary of State A Secretary of State B Real Estate Commission Soil and Water Conservation Commission State Sports Hall of Fame Board Georgia Student Finance Commission Georgia Teachers Retirement System Technical and Adult Education Department of Transportation Department of Operations Motor Fuel Tax Funds Special Appropriations Veterans Service State Department of Workers Compensation State Board of 71 c X LEGISLATIVE APPROPRIATION 3815005300 GOVERNORS EMERGENCY FUND BUDGET ADJUSTMENTS 41 656 183 00 14 008 971 00 6 118 359 00 7 000 00 21 890 632 00 493 159 515 00 7 802 479 00 2782 138 288 00 36 694 699 00 21 091 253 00 306 431 706 00 47 500 000 00 19 316 242 00 3 712 500 00 11 917 013 00 4 517 000 00 481 204 556 00 517 199 824 00 18 893 512 00 12 543 366 00 33 793 266 00 4 370 711 00 5 189 527 00 38 733 929 00 588 136 00 999 635 00 1 821 781 00 111 783 00 396 740 00 16 437 843 00 8 703 803 00 548 859 591 00 86 634 751 00 30 825 214 00 35 534 500 00 77 901 271 00 13 926 231 00 13 915 342 00 7 705 982 00 7 211 443 00 759 277 630 00 143 207 352 00 251 364 00 70 517 548 00 cz 690 086 00 r 5rtr 764 00 t 789 279 00 50 000 00 21 819 394 00 3 537 500 00 128 138 956 00 462 031 321 00 184 808 860 00 19 657 253 00 8 069 365 00 2218500 1000000 106808400 500000 48728400 16350000 13570000 315054800 6230000 1023700 4250000 500000 1000000 37185000 772500 1318100 1000000 2750000 1500000 1700200 1150000 64970000 30000 500000 10000000 10000000 045 045 764600730200 000 CD Amounts shown in the Amended Appropriations Act under the Department of Administrative Services Regular Operations for Grants to Counties and Municipalities and under the Department of Transportation for Grants to Counties and Municipalities have been combined for this schedule and are presented as State Aid Grants administered by DOAS Fiscal Division 2 Amounts shown in the Amended Appropriations Act under the Department of Natural Resources have been segregated to reflect the State Boxing Commission and the Georgia Sports Hall of Fame Board as separate entities 60 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1990 YEAR 1990 BALANCE DUE CASH FUNDS FUNDS NET SPENDING UNIT ALLOTMENTS RETURNED BY SURPLUS BALANCE LAPSED 165000000 APPROPRIATION 3652223800 JULY 1 1989 127049360 DRAWN SPENDING UNIT LAPSED 264095886 JUNE 30 1990 414651295 3100525979 2698000 2698000 1500000 4165118300 50074241 4133682214 8652187 72858140 12500000 1388397100 4428607 1355706663 14606923 22512121 8745300 603090600 11587003 608166202 352643 352643 6511401 700000 375000 1075000 360662 360662 000 1494000 2284377600 776660181 1972099914 6087164 6087164 1088937867 120000000 49196451500 1664200000 47943885100 39347247 39347247 2916766400 828976300 5855564 789208027 4376856 4376856 45623837 306650000 277923528800 2926098062 271892651849 242543991 8714431022 17000000 3652469900 205934560 3480000000 31020721 31020721 378404460 40000000 2069125300 336208502 1919849098 210815402 274669302 30643170600 000 29865204320 777966280 4750000000 1636184730 1636184730 4750000000 45000000 1900194200 8162531 1908356731 33480806 33480806 000 56195200 000 000 000 1191701300 000 1191701300 000 451700000 000 451700000 000 125293000 48001392600 1161118973 48130408347 274169792 757933434 222062000 51498944100 491977200 51661408073 20000000 62317404 287195823 1850000 1891751200 184050711 1804159870 1570519200 1588775355 253385886 40000000 1214336600 8000000 1166097878 593477 55645245 15500000 3364326600 000 3364326541 11012696 11012696 059 437071100 1550000 438621100 522970 522970 000 518952700 000 518952700 4681384 4681384 000 3873392900 000 3856620474 16772426 000 58813600 000 58813600 58041 58041 000 99963500 000 99963500 000 183178100 4608168 178034248 1241753 1241753 9752020 11178300 000 8418000 210159 210159 2760300 39674000 000 39674000 67891 67891 000 1643784300 000 1643784300 180117124 180117124 000 2000000 868380300 53550 868433850 13628927 13628927 000 2148311400 52737647700 7799530635 51970757513 996660799 7569760023 26843700 8683816400 2390982351 8342242038 34887193 34887193 2732556713 150200000 2932321400 147575900 2882097300 28286444 28286444 197800000 3554222500 000 3554222500 000 1318100 7790127100 330620868 7754383957 39751950 326612061 8500000 1384123100 28649359 1176785090 1832101 234155268 1391534200 000 1391534200 000 620300 769977900 26168020 771539240 16624984 16624984 24606680 1000000 721144300 44973244 765796487 321057 75930513000 2994334600 75830050200 99652737 99652737 3094797400 14320735200 514300000 14245535200 8851328 8851328 589500000 25136400 000 25136400 000 7053254800 618337969 6836212705 38093002 797287062 3015500 2170708800 2685827 2164116749 164210320 6667470 3349174 6667470 3349174 9277878 000 151660900 12549420 1366700 177561200 39851409 167890559 2554445 2554445 49522050 5000000 000 5000000 70809 70809 000 2181939400 509500 2182448900 1272864 1272864 000 353750000 000 353750000 10401527 10401527 000 55625000 12759420600 353643016 12320038210 183713411 183713411 793025406 46203132145 59422020427 42454500000 63170652572 3238400 18542617555 2444973483 6530000000 49978106 49978106 14457591018 4000000 1961755300 126846090 1982774881 1441123 1441123 105826509 10800000 796636500 46702 796683202 500317 500317 000 3595628600 761005101600 86905473763 730755419259 61 2365338176 4534499671 114985994609 BALANCE SHEET OF ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BUDGET FUND 63BALANCE SHEET OF ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BUDGET FUND JUNE 30 1990 Cash and Temporary Investments Net Accounts Receivable Inventories Prepaid Expenditures 8456140969 220566265174 4047903919 86192110 Total Assets S 233156502172 LIABILITIES AND FUND EQUITY Liabilities Accounts Payable Contracts Payable Grants Payable Accrued Payroll Payroll Withholdings Deferred Revenue Contractors Retainage Escrow Deposits Total Liabilities Fund Equity Fund Balances Reserved Unreserved Surplus Balance July 1 1989 Excess of Funds Available over Expenditures For the Year Ended June 30 1990 Prior Years Adjustments and Increases Decreases in Fund Balance Prior Years Unreserved Funds Lapsed to Department of Administrative Services Fiscal Division Balance June 30 1990 Total Fund Equity 26825522178 89520946164 11024517397 61202695 1009465705 503662154 3002186488 131947502781 99471802600 2139911864 88901153240 84769368642 4534499671 1737196791 101208999391 Total Liabilities and Fund Equity 233156502172 Note Receivables due to the Department of Administrative Services from State units for services rendered and the corresponding payables in the amount of 714713397 have been eliminated From the above Balance Sheet The notes to the financial statements are an integral part of this statement 65COMBINING BALANCE SHEET BY STATE UNITS BUDGET FUNDCOMBINING BALANCE SHEET BY STATE UNITS BUDGET FUND JUNE 30 1990 STATE UNIT Administrative Services Department of Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Community Affairs Department of Corrections Department of Defense Department of Education Department of Employees1 Retirement System Administrative Expense Fund Financing and Investment Commission Georgia State Forestry Commission Georgia Games Commission Georgia State General Assembly of Georgia General Obligation Debt Sinking Fund State of Georgia A General Obligation Debt Sinking Fund State of Georgia Issued B General Obligation Debt Sinking Fund State of Georgia New Governor Office of the Governors Emergency Fund Grants State Aid To Counties To Municipalities Human Resources Department of A Departmental Operations B Community Mental HealthMental Retardation Youth Services and Institutions Industry Trade and Tourism Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Indigent Defense Council Georgia Judicial Council Judicial Qualifications Commission Juvenile Court Judges Council of Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles State Board of Personnel Board State Merit System of Personnel Administration Public Safety Department of A Public Safety Department of B Units Attached for Administrative Purposes Only Public School Employees Retirement System Expense Fund Public Service Commission Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of A Resident Instruction B Regents Central Office and Other Organized Activities Removal of Hazardous Materials Agency for Revenue Department of Secretary of State A Secretary of State B Real Estate Commission Soil and Water Conservation Commission State Sports Hall of Fame Board Georgia Student Finance Commission Georgia Subsequent Injury Trust Fund Teachers Retirement System Expense Fund Technical and Adult Education Department of Transportation Department of Veterans Service State Department of Workers Compensation State Board of CASH AND TEMPORARY ACCOUNTS INVESTMENTS RECEIVABLE INVENTORIES 576358563 1341272803 255063198 13346232 165786285 000 5683497 22530733 000 2375973 6511401 000 719424 000 000 299934337 3572195299 000 818949238 3430477013 911383032 24736604 431318501 000 878004597 14094439186 209050965 7433 18672 000 1903710 000 000 4844426 421838224 59009144 652054 10000 000 16269969 274669302 000 777966280 777966280 000 4750000000 4750000000 000 3344636332 741676634 000 000 000 000 000 000 000 4457289 000 000 5019275000 11194744226 627304415 4325763156 6033510812 420579751 3785124 253969342 42751106 13086275 103694257 000 135908664 11702768 28206196 1618569 000 000 13916680 631400 000 66002883 15760926 000 7669601 000 000 2788693 000 000 1219482 9781193 000 2037502 2760300 000 7306551 8596408 000 200071449 589993397 28845524 33866471 32767786 000 239329337 10241813624 7361987 1334444802 2962241030 59971743 94154226 217715518 000 14429104718 1857506321 000 113321928 352287009 148700000 125643982 256107761 429499 000 000 000 21003870 61041429 000 11479916 130130003 000 32584084 3094797400 000 64278363 589500000 000 2596349 157126650 22226074 165058006 803632947 4463076 32865503 14502767 000 876250 000 000 468529 50895855 000 602 000 000 313590 4987777 000 923615 000 000 25486436 9458839 000 500213557 1740579513 126896499 3022620681 150240081160 1095661710 104458796 207949820 000 7393463 000 000 8456140969 221280978571 4047903919 The notes to the financial statements are an integral part of this statement 68 COMBINING BALANCE SHEET BY STATE UNITS BUDGET FUND JUNE 30 1990 LIABILITIES AND FUND EQUITY FUND EQUITY TOTAL LIABILITIES UNRESERVED PREPAID TOTAL RESERVED FUND BALANCE TOTAL AND i EXPENDITURES ASSETS LIABILITIES FUND BALANCE SURPLUS FUND EQUITY FUND EQUITY 000 2172694564 1617760359 5 440746686 114187519 554934205 2172694564 000 179132517 157903376 147622 21081519 21229141 179132517 000 28214230 27941382 000 272848 272848 28214230 000 4135428 3707135 000 428293 428293 4135428 000 719424 493552 000 225872 225872 719424 000 3272260962 3255353959 14581738 2325265 16907003 3272260962 000 5160809283 4144033347 917119627 99656309 1016775936 5160809283 000 406581897 455607327 29368129 78393559 49025430 406581897 192500 13425678054 12912041752 410989127 102647175 513636302 13425678054 000 11239 11239 000 000 000 11239 000 1903710 000 1903710 000 1903710 1903710 000 476002942 384057541 59728328 32217073 91945401 476002942 000 662054 650000 12054 000 12054 662054 000 290939271 21032548 120265621 149641102 269906723 290939271 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 4086312966 919065432 3139021029 28226505 3167247534 4086312966 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 4457289 4457289 000 000 000 4457289 65917953 6868691594 5385734803 965927843 517028948 1482956791 6868691594 8999404 2137326811 1600894892 400689349 135742570 536431919 2137326811 000 300505572 253139198 42751106 4615268 47366374 300505572 000 90607982 51750758 000 38857224 38857224 90607982 000 175817628 112218498 57025939 6573191 63599130 175817628 000 1618569 18186 000 1600383 1600383 1618569 210233 14758313 9233289 000 5525024 5525024 14758313 000 81763809 50626607 200000 30937202 31137202 81763809 000 7669601 7566023 000 103578 103578 7669601 000 2788693 000 2788693 000 2788693 2788693 4500 11005175 9963654 000 1041521 1041521 11005175 000 722798 420696 000 302102 302102 722798 000 1289857 1247874 12651 29332 41983 1289857 283777 819194147 594956164 223498152 739831 224237983 819194147 000 66634257 63062733 000 3571524 3571524 66634257 000 10488504948 347487281 10115516324 25501343 10141017667 10488504948 000 4356657575 3135027874 1160616290 61013411 1221629701 4356657575 000 311869744 277445016 100000 34324728 34424728 311869744 000 16286611039 1629511705 14657099334 000 14657099334 16286611039 000 387665081 211480285 158959000 17225796 176184796 387665081 000 130893278 104584347 1075579 25233352 26308931 130893278 000 000 000 000 000 000 000 000 82045299 74590854 000 7454445 7454445 82045299 000 141609919 141609919 000 000 000 141609919 000 3127381484 3119784275 7597209 000 7597209 3127381484 000 653778363 595467243 57047590 1263530 58311120 653778363 000 181949073 174637130 7311943 000 7311943 181949073 8522620 651560637 595768993 5600000 50191644 55791644 651560637 000 47368270 39630382 1660495 6077393 7737888 47368270 000 876250 647988 000 228262 228262 876250 000 51364384 41219865 000 10144519 10144519 51364384 000 602 000 000 602 602 602 000 5301367 4898898 000 402469 402469 5301367 000 923615 923615 000 000 000 923615 000 34945275 12712610 260052 21972613 22232665 34945275 2061123 2369750692 1491637541 649705206 228407945 878113151 239750692 000 154358363551 88509276592 65822476174 26610785 65849086959 154358363551 000 103491024 103086097 000 404927 404927 103491024 000 7393463 5838055 000 1555408 1555408 7393463 86192110 233871215569 132662216178 i 99471802600 69 1737196791 1 01208999391 233871215569 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BUDGET FUNDSTATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BUDGET FUND YEAR ENDED JUNE 30 1990 FUNDS AVAILABLE STATE APPROPRIATION General Appropriation Amended Appropriation Supplementary Appropriation Less Lapsed Funds FEDERAL FINANCIAL ASSISTANCE DEPARTMENTAL FUNDS Taxes Donations Interest Earned Contributions from Public Trust Funds Earnings from Services Total Revenues CARRYOVER FROM PRIOR YEAR Transfer from Reserved Fund Balance 749800000000 14580730200 220000000 764600730200 3595628600 761005101600 250861245974 9239382590 86823328 1601905609 824284256 100900497692 112652893475 1124519241049 91651206677 Total Funds Available 1216170447726 EXPENDITURES PERSONAL SERVICES Salaries and Wages Employers Contributions for FICA Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers Compensation Insurance Assessments by Merit System REGULAR OPERATING EXPENSES Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Operating Expenses Extraordinary Expenditures Duplicating and Rapid Copy Publications and Printing 123340403753 8506925010 22058952430 11325871244 691404800 169863978 1259237100 726169875 MOTOR VEHICLE PURCHASES EQUIPMENT Equipment Purchases LeasePurchase of Equipment Rental of Equipment COMPUTER CHARGES Other Costs Supplies and Materials Repairs and Maintenance Rents Other than Real Estate Other Expenditures Software Equipment Equipment Purchases LeasePurchase of Equipment Rental of Equipment Per Diem Fees and Contracts Per Diem and Fees Contracts Computer Billings D0AS REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS Per Diem and Fees Contracts CAPITAL OUTLAY Personal Services Salaries and Wages Employers Contribution for FICA 44738424437 168078828190 2817524555 13804299781 2431392805 1230293274 570704664 671095247 3694479 7655150692 6088640 60234058 1518087842 23374714 156439715 1297802676 4515620712 502716558 147568408 174536431 577196234 2562938 21482743 274518272 1368031947 13758451 5936553 105153047 2509073776 5419641750 12704580777 17981302801 32246183142 2156444144 1604222715 5165905678 10471892142 4198576861 2804342146 30685883578 1205602 15198 1220800 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BUDGET FUND YEAR ENDED JUNE 30 1990 EXPENDITURES CAPITAL OUTLAY Other Costs Motor Vehicle Expenses 113250 Supplies and Materials 92575584 Repairs and Maintenance 59519408 Utilities 16668617 Rents Other than Real Estate 320980 Other Expenditures 2015578 Extraordinary Expenditures 591493410 762706827 Travel 277652 Motor Vehicle Purchases 2171700 Equipment Equipment Purchases 382270329 LeasePurchase of Equipment 46992 Rental of Equipment 26400 382343721 i Computer Charges Other Costs Supplies and Materials 31500 Equipment Equipment Purchases 53041150 Per Diem Fees and Contracts Contracts 45000 53117650 Telecommunications 107306 ii Per Diem Fees and Contracts Per Diem and Fees 98864480 Contracts 87472855382 87571719862 887 736 655 18 AUTHORITY LEASE RENTALS 3 516 316 19 GENERAL OBLIGATION DEBT SINKING FUND OTHER Personal Services Salaries and Wages Employers Contributions for FICA 6798204256 153757672 399 673 133 00 i Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers Compensation Insurance Assessments by Merit System Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Expenditures 2238371031 581611093 88413200 2711168 16161444 69607122 16229181 3259404538 403283265 2857389845 1049519273 33876080 74090056 182584112432 2267564400 444322894937 43263145420 9948836986 Duplicating and Rapid Copy Publications and Printing Travel Motor Vehicle Purchases Equipment Equipment Purchases LeasePurchase of Equipment Rental of Equipment Computer Charges Other Costs Supplies and Materials Repairs and Maintenance Other Expenditures Software Equipment Equipment Purchases LeasePurchase of Equipment Per Diem Fees and Contracts Per Diem and Fees Contracts Computer Billings DOAS Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Capital Outlay 1258617 238010058 394467501 11314848 4905584 3541555 4111336 45100 9117134 110559073 7893977 1570118 313869424 340829001 1343668159 40059561043 680370778102 128367087 68994627 410687933 791536718 37323360 4530994216 41403229202 2799157222 Authority Lease Rentals 274500000 7407 644 054 53 Total Expenditures 11272 692 944 86 Excess of Funds Available over Expenditures 889 011 532 40 12161 704 477 26 Includes assessment and collection allowance to outside agencies in the amount of 9239382590 The notes to the financial statements are an integral part of this statement 73 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND 75 FUNDS AVAILABLE COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 ADMINISTRATIVE SERVICES DEPARTMENT OF AGRICULTURE DEPARTMENT OF AUDITS AND ACCOUNTS DEPARTMENT OF STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE S 761005101600 250861245974 112652893475 1124519241049 S 91651206677 3652223800 000 13087605069 16739828869 149166775 4165118300 508168354 104649365 4777936019 1388397100 000 000 1388397100 Total Funds Available 1216170447726 16888995644 4777936019 1388397100 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 168078828190 S 32246183142 2156444144 1604222715 5165905678 10471892142 4198576861 2804342146 30685883578 88773665518 351631619 39967313300 740764405453 1127269294486 88901153240 4542432656 1261067878 36317922 77862775 1245097744 861649782 346984007 158439522 356032466 000 000 000 7734374943 2975762343 381872004 97447382 50565507 36810967 47218042 72794229 38299409 42086195 000 000 000 1015303888 16620259695 S 268735949 4758159966 19776053 1193097849 34008528 70755405 1120953 2373288 26381230 50823831 6266832 2490340 000 000 000 000 1387318256 1078844 1216170447726 16888995644 4777936019 1388397100 The notes to the financial statements are an integral part of this statementCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 BANKING AND FINANCE DEPARTMENT OF BOXING COMMISSION STATE COMMUNITY AFFAIRS DEPARTMENT OF CORRECTIONS DEPARTMENT OF DEFENSE DEPARTMENT OF EDUCATION DEPARTMENT OF 603090600 000 000 503090600 700000 000 000 700000 2284377600 782626404 38090812 3105094816 49196451500 65334498 1214206125 50475992123 828976300 277923528800 1902752536 35610590229 32790660 147217939 2764519496 313681336968 152273 18713876 25688129 22120943 603090600 700000 3105247089 50494705999 2790207625 313703457911 511835587 000 5 46901236 27336260501 8 14148751 4196207247 22116385 35065 24799913 3157737128 4 17002433 472749126 27144268 000 18545272 170278990 5924688 141730427 1172316 000 2429400 334987370 4143887 9072454 1732723 000 2719566 603070798 7138949 72444825 13857995 000 22581619 254512906 9199288 1306909244 20006104 000 47351802 367239142 5868919 239292292 4843494 9566 5149316 308782526 14686580 86299154 32208 4 29497 1 31489208 726505836 54999459 2242559424 000 000 000 11077111417 30852945 44722779 000 000 000 9000000 000 000 000 000 000 000 000 000 000 000 23 02034838 6096657231 14 75986573 306359516813 602741080 4 74128 31 04002170 50442143845 28 39952472 315171503785 349520 2 25872 1244919 52562154 49744847 1468045874 603090600 700000 31 05247089 50494705999 27 90207625 313703457911 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 EMPLOYEES RETIREMENT SYSTEM ADMINISTRATIVE EXPENSE FUND FINANCING AND INVESTMENT COMMISSION GEORGIA STATE FORESTRY COMMISSION GEORGIA GAMES COMMISSION GEORGIA STATE FUNDS AVAILABLE STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 000 000 263375690 263375690 24075 000 000 138064613 138064613 3321310 3652469900 168370708 416091736 4236932344 1688001 000 000 10000000 10000000 000 Total Funds Available 263399765 41385923 4238620345 10000000 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 119711350 109482018 2838558169 000 17075268 3692958 665301333 41 38471 1480008 2810869 20483505 000 000 000 120113199 000 702150 262370 275379177 000 28427236 895895 25913238 000 19075500 9910000 4407000 000 3019591 1556754 112351872 000 73908662 10871349 43759198 58 49475 000 000 58458689 000 000 000 000 000 000 000 000 000 000 000 45528799 000 i 263399765 139482213 4210254179 99 87946 000 1903710 28366166 12054 263399765 141385923 4238620345 10000000 The notes to the financial statements are an integral part of this statement 78COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 GENERAL ASSEMBLY OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND STATE OF GEORGIA ISSUED B GENERAL OBLIGATION DEBT SINKING FUND STATE OF GEORGIA NEW GOVERNOR OFFICE OF THE GOVERNORS OFFICE GOVERNORS EMERGENCY FUND GRANTS STATE AID TO COUNTIES 2069125300 000 000 2069125300 30643170600 000 000 30643170600 S 4750000000 000 000 4750000000 1900194200 1793357204 318154505 4011705909 000 000 000 000 1191701300 000 000 1191701300 128315001 000 3453406160 000 000 2197440301 30643170600 4750000000 7465112069 000 1191701300 1 1283048061 000 196739800 000 6635615 000 000 000 20921777 000 37156197 000 3322950 000 62203200 000 217522516 000 000 000 000 000 000 306 431 70600 99883464 000 1927433580 306 431 70600 270006721 000 2197440301 306 431 70600 000 000 000 000 000 000 000 000 000 000 000 4750000000 000 4750000000 000 1102524026 106058810 21335576 000 10498153 22646153 67645271 25970726 2208016676 000 000 000 743631578 4308326969 3156785100 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 1191701300 4750000000 7465112069 000 1191701300 000 1191701300 79 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 HUMAN RESOURCES DEPARTMENT OF B COMMUNITY MENTAL FUNDS AVAILABLE STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE Total Funds Available GRANTS STATE AID TO MUNICIPALITIES 451700000 000 000 DEPARTMENTAL OPERATIONS HEALTHMENTAL RETARDATION YOUTH SERVICES AND INSTITUTIONS 48001392600 61902514953 5293275760 451700000 115197183313 265052315 451700000 115462235628 51498944100 5816241020 11064763486 68379948606 747175695 INDUSTRY TRADE AND TOURISM DEPARTMENT OF 1891751200 000 130202732 2021953932 000 69127124301 2021953932 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 000 18664248719 38388889959 7 47267276 000 9872606505 3701745405 1 75654820 000 459244730 121892125 35008270 000 96647806 69975809 3403413 000 185832729 381608346 9074927 000 2370971175 569042570 17355508 000 961095130 88468780 61597578 000 467114160 315372019 23551838 000 2872702066 905469660 30673015 000 000 1018913150 000 000 000 245190400 000 000 000 000 000 13 517 00000 78989709791 22810931816 9 16092490 13 517 00000 114940172811 68617500039 20 19679135 9 000 00000 522062817 509624262 2274797 451700000 115462235628 69127124301 2021953932 The notes to the financial statements are an integral part of this statementCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 INSURANCE DEPARTMENT OF INVESTIGATION GEORGIA BUREAU OF SUPREME COURT JUDICIAL SYSTEM COURT OF APPEALS SUPERIOR COURTS CONTINUING JUDICIAL EDUCATION INSTITUTE OF 1214336600 13054162 72998892 1300389654 3364326600 104158571 58348653 3526833824 437071100 000 49618289 486689389 518952700 000 7195184 526147884 3873392900 65692833 82548249 4021633982 58813600 718889 2670 59535159 73473943 000 200000 1300446241 3600307767 486689389 526147884 4021833982 59535159 976573051 2460626975 354324030 449736980 3605421347 000 75688044 267172005 30704836 12392937 27857215 12549063 33709998 81991024 3192574 3565060 45041806 000 13942500 118503345 000 000 000 000 9528351 68710924 10027729 7309120 99444 113000 67069915 72652808 16301934 25350284 24524 1917318 51474300 178372612 29367623 18452500 000 000 20247497 195071560 3798548 2769234 000 3203 9941203 32511138 37371732 1603636 66921967 44883997 000 10346872 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 7500000 56167396 000 000 246908392 000 1265674859 3542126659 485089006 521179751 3992274695 59466581 34771382 58181108 1600383 4968133 29559287 68578 1300446241 3600307767 486689389 526147884 4021833982 59535159 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 FUNDS AVAILABLE INDIGENT DEFENSE COUNCIL GEORGIA JUDICIAL SYSTEM JUDICIAL COUNCIL JUDICIAL QUALIFICATIONS COMMISSION JUVENILE COURT JUDGES COUNCIL OF STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 99963500 000 5000000 104963500 000 183178100 000 4824993 188003093 11178300 000 000 11178300 000 39674000 47031164 6012329 92717493 Total Funds Available 104963500 188003093 11178300 92730144 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 6857026 55414448 6513904 36919892 523582 9512033 1104844 38339788 473056 1505130 127071 1787082 000 000 000 000 84060 2407580 000 905694 20340 3381732 000 5155619 174000 2563000 96800 1129124 163294 1085850 86936 654603 25000 5876993 2946643 7823988 000 000 000 000 000 000 000 000 000 000 000 000 93854449 105264856 000 000 102174807 187011622 10876198 92715790 2788693 991471 302102 14354 104963500 188003093 11178300 92730144 The notes to the financial statements are an integral part of this statement 82 COMBINING STATEMENT OF FUNDS AVAILABLE AMD EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 LABOR DEPARTMENT OF LAW DEPARTMENT OF MEDICAL ASSISTANCE DEPARTMENT OF NATURAL RESOURCES DEPARTMENT OF PARDONS AND PAROLES STATE BOARD OF PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION 1643784300 11502754709 161189835 13307728844 868380300 000 81892899 52737647700 93691498360 4945021888 950273199 151374167948 8683816400 4901341424 2000719226 15585877050 2932321400 19915518 62373 2952299291 3554222500 000 47557237690 51111460190 27459959 8656388027 676541174 91256 12049524970 13335188803 950273199 160030555975 16262418224 2952390547 63160985160 6029792237 380679190 99477593 1904293 37620632 398120107 147555910 116914919 240730058 75285277 000 000 5620702084 741866672 45745128 13586715 000 4918307 46350673 40473100 12498935 32867657 000 000 000 10973377 13148782300 186406503 949280564 992635 1210935872 58361741 15818055 000 5623307 1361859767 91944533 35164918 3722285740 000 000 000 142974351790 149476345723 10554210252 6116495228 1173986215 59260402 168347170 244365811 121000575 185531244 99360984 406903536 1109284903 97441219 000 5350033034 2154725136 91901024 54716389 26237575 77419675 68740259 157053876 82842182 126938232 000 000 000 78295500 716591611 119668599 7919114 000 15374271 265932740 75411900 23436472 5026420801 000 000 000 42180141041 15132010321 1130407903 2918869848 33520699 48430896549 14730088611 13335188803 16262418224 2952390547 63160985160 83 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 FUNDS AVAILABLE PUBLIC SAFETY DEPARTMENT OF A PUBLIC SAFETY DEPARTMENT OF UNITS ATTACHED FOR ADMINISTRATIVE PURPOSES ONLY PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM EXPENSE FUND PUBLIC SERVICE COMMISSION STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 7790127100 21302647 248956936 8060386683 10828456 1384123100 321082532 136500722 1841706354 1391534200 000 000 1391534200 769977900 130258056 000 900235956 000 Total Funds Available 8071215139 1842854679 1391534200 900235956 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 5951763895 7 52139050 000 606259119 908892476 3 17293363 000 39577242 16533056 14187930 000 22747548 276849026 11157853 000 8209715 130992901 15331497 000 16266851 430312406 40034450 000 33641099 5387410 15449715 000 30230600 119687785 13624710 000 12350961 27962611 1 00949237 000 123509834 28163197 000 000 000 000 000 000 000 000 000 000 000 161224077 5 18 49035562 29203367 13 13 915 915 34200 34200 000 8057768840 892792969 13446299 13651312 000 7442987 8071215139 1842854679 1391534200 900235956 The notes to the financial statements are an integral part of this statementCOMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 PUBLIC TELECOMMUNICATIONS COMMISSION GEORGIA REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA BOARD OF A RESIDENT INSTRUCTION REGENTS CENTRAL OFFICE AND OTHER ORGANIZED ACTIVITIES SECRETARY OF STATE REMOVAL OF A HAZARDOUS MATERIALS REVENUE SECRETARY AGENCY FOR DEPARTMENT OF OF STATE 721144300 68827038 637751351 1427722689 75930513000 000 15538050 75946051050 14320735200 000 15062086 14335797286 25136400 000 646650352 671786752 7053254800 000 9528534690 16581789490 2170708800 8507794 77233527 2256450121 000 6200000 1583768 1433175804 75946051050 14335797286 676054727 16587989490 2258033889 573498046 461488030 13215389 000 269020608 240632 1140000 10519730 103461945 000 000 000 000 70639729 36533268 5144407 000 227945900 24635742 000 56338722 4037473 000 000 000 75513178600 428566225 42192031 12668941 000 8669131 1045956 20259500 7676381 19796294 000 000 000 13737875237 289281684 226389078 33780004 19921984 5962520 60960 000 2236952 91111167 000 000 000 000 4562600263 395448761 133173255 24183807 166457783 885466426 258485438 69920483 9175744465 000 000 000 870210740 1457361945 260969495 28367591 15782180 12962558 89654659 216245816 28962591 64690345 000 000 000 77749092 1432584380 591424 75938453841 7597209 14278749696 57047590 668744349 7310378 16541691421 46298069 2252746272 5287617 1433175804 75946051050 14335797286 676054727 16587989490 2258033889COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 SECRETARY OF STATE REAL ESTATE COMMISSION SOIL AND WATER CONSERVATION COMMISSION STATE SPORTS HALL OF FAME BOARD GEORGIA STUDENT FINANCE COMMISSION GEORGIA FUNDS AVAILABLE STATE APPROPRIATION FEDERAL FINANCIAL ASSISTANCE REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 151660900 000 2229040 153889940 177561200 66463859 000 244025059 5000000 000 000 5000000 000 2181939400 000 477438015 2659377415 Total Funds Available 153889940 244025059 5000000 2659377415 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE PURCHASES EQUIPMENT COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 86936102 13388021 1301096 1641108 1408130 23654716 11369256 4221636 9764605 000 000 000 000 83466829 11919252 5516039 000 829192 3101802 4256160 2087920 77570721 000 000 000 48941285 2200100 1652631 6600 000 10100 000 806235 93635 230097 000 000 000 000 153684670 205270 237689200 6335859 4999398 602 391872095 34538696 5934465 000 1684821 27720756 000 13616276 1674381 000 000 000 2181939400 2658980890 396525 153889940 244025059 5000000 The notes to the financial statements are an integral part of this statement 86 COMBINING STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY STATE UNITS BUDGET FUND YEAR ENDED JUNE 30 1990 SUBSEQUENT INJURY TRUST FUND TEACHERS RETIREMENT SYSTEM EXPENSE FUND TECHNICAL AND ADULT EDUCATION DEPARTMENT OF TRANSPORTATION DEPARTMENT OF VETERANS SERVICE STATE DEPARTMENT OF WORKERS COMPENSATION STATE BOARD OF 000 353750000 12759420600 64745749700 1961755300 796636500 000 000 2380551419 28586471367 381659726 000 82642903 470997952 1289379162 1171452530815846 18275873 82642903 824747952 16429351181 105046746375 2343430872 814912373 427244227 64895881283 82642903 824774360 16856595408 169942627658 2343430872 814912373 45734467 3959716 1243089 977648 751026 7874319 5740651 974580 15387407 000 000 000 000 272804312 28533347 2585635 1668700 3823811 94437891 30018372 9971302 26920938 000 000 000 331777387 350040979 40142348 13338221 000 9451519 174871306 41331767 14145285 104136938 828317185 000 000 14614881544 20750421160 6513894923 173250139 143400922 940785098 536356658 126912066 194817835 1030276140 74492209104 000 4574142700 1606315729 458920727 12567419 8777783 000 7418435 201665 22470458 5806684 4652402 000 000 000 1822497157 651151306 36214971 5466835 000 5957403 29984026 62990360 9272984 12557007 000 000 000 000 82642903 000 802541695 22232665 16190657092 665938316 111082782474 58859845184 2343312730 118142 813594892 1317481 82642903 824774360 16856595408 169942627658 2343430872 814912373 87 STATE REVENUE COLLECTIONS FUND COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS BY STATE UNITSCOMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS BY STATE UNITS STATE REVENUE COLLECTIONS FUND YEAR ENDED JUNE 30 1990 STATE UNIT Administrative Services Department of Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Corrections Department of Education Department of General Assembly of Georgia Governor Office of the Human Resources Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles State Board of Public Safety Department of Public Service Commission Regents of the University System of Georgia Board of Revenue Department of Secretary of State Soil and Water Conservation Commission State Transportation Department of Workers Compensation State Board of RENTS ON CASH BALANCE TAXES FINES INVESTMENT JULY 1 1989 AND FORFEITS PROPERTIES 13742853 S 000 555714363 57357973 4690000 000 000 000 000 000 5141600 000 000 000 000 000 000 000 114000 000 000 100000 000 000 000 000 000 65386460 000 000 80386042 17102254663 000 2075300 2690000 000 5132518 000 000 000 000 000 8754 276471633 000 000 000 000 000 000 000 242452 1647221339 000 7281987 000 000 000 719475300 000 250000 000 000 000 000 000 72906320 676907192071 000 23223915 000 000 000 000 000 000 000 000 000 000 000 328008574 696665136606 555714363 The notes to the financial statements are an integral part of this statement 90COMBINING STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS BY STATE UNITS STATE REVENUE COLLECTIONS FUND YEAR ENDED JUNE 30 1990 DISBURSEMENTS TRANSFERS TO STATE REVENUE COLLECTIONS DEPARTMENT OF ADMINISTRATIVE EARNINGS FROM INTEREST FEES RENTS AND SERVICES FISCAL CASH BALANCE RECEIVED SALES FOR SERVICES 147313741 TOTAL 10297032195 DIVISION JUNE 30 1990 9594004091 10297101944 i 13673104 000 504918027 509608027 511805885 55160115 000 163059820 163059820 163059820 000 000 575537055 580678655 580678655 000 000 228700 228700 228700 000 000 64179956 64179956 64179956 000 000 25272800 25272800 25381800 5000 000 5737783 5737783 5637783 000 000 15789180 15789180 15789180 000 000 1833364755 1833364755 1838682620 60068595 000 107379388 17209634051 17253013539 37006554 000 18500863 21190863 21188063 2078100 000 17469455 17469455 17420713 5181260 000 7855125 7855125 7855125 000 000 1157056307 1433527940 1433513633 23061 000 481885 481885 481885 000 92892562 000 92892562 92892562 000 000 97394333 1744615672 1744349571 508553 000 99650269 99650269 106932256 000 000 1426630817 2146106117 2146106117 000 000 298093800 298093800 298116300 227500 16465562 21355213 37820775 37820775 000 000 3332975859 680240167930 680339116771 26042521 000 1822221087 1822221087 1844819477 625525 000 791000 791000 791000 000 000 104000 104000 92000 12000 000 786557112 786557112 786557112 000 9703362215 12529918330 719454131514 7J9633613242 148526846DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND 93DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND COMBINED BALANCE SHEET FUND TYPE AND ACCOUNT GROUP JUNE 30 1990 ASSETS Cash and Temporary Investments Amount Available in Debt Service Fund Amount to be Provided for Retirement of General LongTerm Debt Note 1 GOVERNMENTAL FUND TYPE DEBT SERVICE ACCOUNT GROUP GENERAL LONGTERM TOTAL DEBT Memorandum Only 5527967280 5527967280 5527967280 5527967280 196847532720 196847532720 Total Assets 5527967280 202375500000 207903467280 LIABILITIES AND FUND EQUITY I Liabilities General Obligation Bonds Payable Fund Equity Fund Balance Reserved For Debt Service 5527967280 202375500000 202375500000 5527967280 Total Liabilities and Fund Equity 5527967280 202375500000 207903467280 Note 1 The 196847532720 shown above will be from future appropriations in accordance with Article VII Section IV Paragraph III of the Constitution of the State of Georgia and is only that portion of appropriations to be provided for retirement of bonds Additional appropriations will be made to provide for payment of interest as the interest becomes due Special Note The State of Georgia Bond Proceeds Fund and Construction Fund are included in the audit report of the Georgia State Financing and Investment Commission The notes to the financial statements are an integral part of this statement 95 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS DEBT SERVICE FUND YEAR ENDED JUNE 30 1990 CASH RECEIPTS OTHER REVENUES RETAINED From General Obligation Debt Sinking Fund Budget Fund Discount on Bonds Retired in Advance of Due Date Less Accrued Interest Financing and Investment Commission Georgia State For Bonds Retired in Advance of Due Date Transportation Department of For Retirement of Bonds Total Cash Receipts CASH BALANCE JULY 1 1989 170125110 45279598 35393170600 124845512 3643154488 4574142700 43735313300 1652203730 DISBURSEMENTS 45387517030 Interest on Bonds 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 1980A 1981A 1981C 1981D 1982B 1982E 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H 1986A 1986B 1986C 1986D 1987A 1987B 1987C 1987D 1987E 1988A 1988B 1988C 65087000 108533250 121290000 86676500 142170250 121396250 167123125 17048750 61442000 75801500 58479375 3866875 20926250 9476500 175509375 113404500 342385750 222526250 49855000 12294000 153411500 74977500 281349250 10783500 95647750 5180000 27874000 237475000 16726500 964061625 104373000 60526250 158225000 2335853750 144873000 290542000 269605000 428632500 349708500 252183875 1450166000 591694750 1054286750 94822000 The notes to the financial statements are an integral part of this statement 96 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FOND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS DEBT SERVICE FUND YEAR ENDED JUNE 30 1990 DISBURSEMENTS EXPENSE Interest on Bonds 1988D 1989A 1211021500 824000625 1989B 275256125 137385497 50 DEBT RETIREMENT Bonds Redeemed 1974A 82500000 1974B 1975A 149000000 142500000 li 1975B 1975C 1975D 1975E 1976A 128500000 327500000 149000000 189000000 88000000 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 19 80 A 1981A 1981C 1981D 1982B 1982E 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H 1986A 1986B 1986C 1986D 1987A 1987B 1987C 1987D 1987E 1988A 1988B 1988C 1988D 1989A 1989B 111000000 375500000 232500000 16500000 74500000 31500000 520500000 578000000 221500000 523000000 120000000 25000000 358500000 130500000 313000000 273000000 95500000 74000000 25500000 3392500000 265500000 299500000 1062000000 53000000 1804000000 1374000000 1060000000 128000000 2593500000 1166000000 131000000 1720500000 617000000 2788000000 345500000 353000000 386000000 987500000 144500000 1990A 94500000 261210000 00 Total Disbursements 398595497 50 CASH BALANCE JUNE 30 1990 55279672 453875170 80 30 Note All paying agents fees and other items of expense are paid by the Georgia State Financing and Investment Commission The notes to the financial statements are an integral part of this statement 97 OLD STATE FIXED DEBT 99OLD STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS JUNE 30 1990 JUNE 30 1989 Due but not presented General State Bonds of 1838 and 1879 Less Cash Reserve Net Negotiable Old State Debt 1550500 1550500 000 1550500 1550500 PLEDGE OF ROAD REVENUE APPROPRIATION Certificate of Debt to Counties No Interest Due but not presented 1940 Refunding Certificates of Indebtednes Less Cash Reserve Net Debt to Counties 10000 10000 000 10000 10000 Total Old State Debt Outstanding Less Cash Reserve 1560500 1560500 1560500 1560500 Net Old State Fixed Debt 000 S All old General State Bonds of the State of Georgia are past due but have not been presented for redemption Funds are held in the Department of Administrative Services Fiscal Division as a reserve to liquidate this obligation if and when the past due outstanding bonds and coupons are presented The notes to the financial statements are an integral part of this statementSCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGEDSCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED Outstanding as of June 30 1990 SERIES 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 1980A 1981A 1981B 1981C 1981D 1982A 1982B 1982C 1982D 1982E 1982F 1983A 1983B 1983C 1984A 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H 1986A 1986B 1986C 1986D 1987A 1987B 1987C 1987D 1987E 1988A 1988B 1988C 1988D 1989A 1989B 1990A DATE OF ISSUE 9174 11174 1175 4175 7175 9175 11175 1176 4176 6176 8176 11176 2177 5177 7177 9177 5180 7181 10181 10181 12181 2182 2182 4182 7182 7182 10182 5183 8183 11183 4184 7184 7184 1185 1185 3185 3185 5185 7185 7185 10185 4186 9186 8186 8186 4187 4187 5187 7187 7187 4188 4188 6188 6188 4189 7189 3190 ORIGINAL AMOUNT OF ISSUE OUTSTANDING 20 000 000 00 38 700 000 00 35 000 000 00 38 400 000 00 50 000 000 00 39 100 000 00 47 720 000 00 8 150 000 00 27 310 000 00 31 890 000 00 26 400 000 00 3 450 000 00 11 535 000 00 6 500 000 00 77 125 000 00 76 820 000 00 64 000 000 00 150 000 000 00 4 000 000 00 52 850 000 00 5 650 000 00 34 310 000 00 121 375 000 00 8 600 000 00 62 470 000 00 53 840 000 00 55 450 000 00 24 140 000 00 76 170 000 00 14 965 000 00 34 900 000 00 126 670 000 00 11 700 000 00 38 000 000 00 3 155 000 00 10 000 000 00 145 645 000 00 11 250 000 00 131 665 000 00 49 000 000 00 23 500 000 00 82 000 000 00 441 575 000 00 52 025 000 00 54 905 000 00 114 320 000 00 121 810 000 00 49 830 000 00 73 005 000 00 233 245 000 00 128 150 000 00 149 495 000 00 18 855 000 00 165 975 000 00 110 175 000 00 77 000 000 00 190 000 000 00 10150 17780 17235 13350 21895 18835 25760 2065 9880 10655 9875 705 3580 1740 32770 22045 44825 18870 None 3235 955 None 8530 None None 5115 None None None None None 26405 None 8875 None 2665 None None 116975 11610 5640 13880 356170 21695 37620 41050 55815 46180 37940 196590 75150 135960 11980 156795 100300 75555 189055 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 MATURITIES 19901999 19901999 19912000 19912000 19902000 19902000 19902000 19911996 19911996 19911996 19901996 19901994 19911997 19911997 19901997 19901997 19912005 19901992 19901991 19901992 19911992 19901992 19901995 19911997 19911997 19902005 1990 19901996 1991 19902000 19901991 19902004 19911992 19912007 19912007 19901992 19902007 19911993 19912008 19911993 19912008 19912009 19902009 19911995 The notes to the financial statements are an integral part of this statement 105SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGEDSCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED Outstanding as of June 30 1990 Georgia Highway Authority Georgia Education Authority Schools Georgia Education Authority University Georgia Building Authority Georgia Building Authority Hospital Georgia Building Authority Markets Georgia Building Authority Penal Georgia Ports Authority Jekyll Island State Park Authority Stone Mountain Memorial Association ORIGINAL AMOUNT OF ISSUE 49273500000 52237400000 35898500000 3355000000 8876000000 1392500000 1200000000 4353500000 2137000000 1455000000 OUTSTANDING 0002 0003 0004 36000000 5925000005 1165000005 55000000 511500000 121000000 84500000 1 Constitutional Amendment of 1960 provides that appropriations shall be made in each year under lease contracts now or hereafter entered between the State and any State Authority Constitutional Amendment of 1972 provides When any general obligation debt has first been incurred by the delivery of such debt to the purchasers thereof then and from the date of such delivery the State and all State institutions departments and agencies of the State shall be prohibited from entering into any contract except contracts pertaining to guaranteed revenue debt with any public agency public corporation authority or similar entity if such contract is intended to constitute security for bonds or other obligations issued by any such public agency public corporation or authority and from and after the date of such delivery in the event any contract between the State or any State institution department or agency of the State and any public agency public corporation authority or similar entity or any revenues from any such contract is pledged or assigned as security for the repayment of bonds or other obligations then and in either such event the appropriation or expenditure of any funds of the State for the payment of obligations under any such contract shall likewise be prohibited provided however all contracts entered into prior to the date of the first delivery of such general obligation debt shall continue to have the benefit of the protection afforded by the provisions of the second paragraph of Paragraph 1 a of Section VI Article VII of this Constitution as fully and completely as though this amendment had not been adopted and for as long as any such contract shall remain in force and effect Futhermore nothing in this amendment is intended directly or by implication to have any effect upon any provisions of any such contract establishing lien rights priorities regarding revenues or otherwise providing protection to the holders of obligations secured by such contracts The State of Georgia issued General Obligation Bonds on September 1 1974 Since that date no Authority bonds have been issued for the payment of which the State of Georgia is obligated and the good faith of the State is pledged 2 In September 1985 the Georgia State Financing and Investment Commission defeased all outstanding Georgia Highway Authority Bonds 3 In Fiscal Year 1979 the Georgia State Financing and Investment Commission defeased all outstanding Georgia Education Authority Schools Bonds 4 In May 1983 the Georgia State Financing and Investment Commission defeased the following issues of Georgia Education Authority University Bonds 1959 1961 May 1961 September 1962 1963 January 1963 August 1965 and 1965A In March 1988 the Commission defeased all remaining issues of Georgia Education Authority University Bonds 5 In addition other authorities have fullyfunded debt included in the reported outstanding balances shown below FULLYFUNDED AUTHORITY DEBT Georgia Building Authority Hospital Series 1967 Georgia Building Authority Markets Series 1972 Total FullyFunded Authority Bonds 39500000 116500000 156000000 160178400000 1517000000GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND 111GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRHCTION FUND COMBINED BALANCE SHEET FDND TYPE AND ACCOUNT GROUP JUNE 30 1990 Note The audit of the Georgia State Financing and Investment Commission was performed by an Independent Public Accounting Firm GOVERNMENTAL FUND TYPE CAPITAL PROJECTS ACCOUNT GROUP GENERAL FIXED ASSETS TOTAL Memorandum Only Investments Fixed Assets Land and Buildings 61305243550 61305243550 380727156791 380727156791 Total Assets 61305243550 380727156791 442032400341 LIABILITIES AND FUND EQUITY Liabilities Cash Overdraft Fund Equity Investment in Fixed Assets Fund Balance Reserved For Capital Projects Total Fund Equity 511042589 511042589 380727156791 380727156791 60794200961 60794200961 60794200961 380727156791 441521357752 Total Liabilities and Fund Equity 61305243550 380727156791 442032400341 The notes to the financial statements are an integral part of this statementGEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1990 CASH RECEIPTS Construction Supplements Agriculture Department of Corrections Department of Education Department of Forestry Commission Georgia Georgia World Congress Center Authority Human Resources Department of Investigation Georgia Bureau of Natural Resources Department of Public Safety Department of Regents of the University System of Georgia Board of Technical and Adult Education Department of Veterans Service State Department of Excess Monies in Escrow Funds Georgia Education Authority Schools Interest on Investments 51120600 527623717 7219000000 16725936 1000000 1160858322 4500000 67500000 668480 1537916933 23500000 39953149 10650367137 26306214 4159369331 Premium and Accrued Interest on Bonds Issued Premium Accrued Interest on Bonds Issued Transfers For Advance Retirement of Bonds Georgia Building Authority General Obligation Debt Sinking Fund Georgia Ports Authority Jekyll Island State Park Authority 212380 107200956 1985544 3643154488 5716758 993884 3651850674 107413336 For Operations Georgia State Financing and Investment Commission Budget Fund Net Income Receipts NONINCOME 138000000 3789850674 11153605344 Sale of State of Georgia General Obligation Bonds Good Faith Deposit Received in Prior Year Net Cash Receipts BALANCE JULY 1 1989 Cash Investments 26700000000 154000000 26546000000 37699605344 460357182 67590716665 67130359483 104829964827 The notes to the financial statements are an integral part of this statementGEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS CAPITAL PROJECTS FDND YEAR ENDED JUNE 30 1990 DISBURSEMENTS Regular Operating Expenses Per Diem Fees and Contracts Per Diem and Fees Total Expense CAPITAL OUTLAY Capital Outlay Projects Total Disbursements BALANCE JUNE 30 1990 Cash Investments 38274270 862040436 900314706 43135449160 44035763866 511042589 61305243550 60794200961 S 104829964827 Note The audit of the Georgia State Financing and Investment Commission was performed by an Independent Public Accounting Firm The notes to the financial statements are an integral part of this statementPUBLIC TRUST FUNDS COMBINING BALANCE SHEET BY STATE UNITS 117 COMBINING BALANCE SHEET BY STATE DNITS PUBLIC TRUST FUNDS JUNE 30 1990 STATE UNIT Administrative Services Department of Employees Assurance Department State Employees Retirement System Judicial System Superior Courts Labor Department of Legislative Retirement System Georgia Natural Resources Department of Public Safety Department of Public School Employees Retirement System Regents of the University System of Georgia Board of Secretary of State Sports Hall of Fame Board Georgia Subsequent Injury Trust Fund Teachers Retirement System Technical and Adult Education Department of Trial Judges and Solicitors Retirement Fund CASH AND TEMPORARY INVESTMENTS 10161248234 000 169875061 4345602415 107357223928 000 698827107 4740402 000 327726947 193370623 3535373 61433559 718945971 48000 3979128 INVESTMENTS 000 20694692785 299018920493 000 000 909511263 000 000 22948704636 000 000 000 000 892395706172 3500000 1373240040 124046556748 1237344275389 The notes to the financial statements are an integral part of this statement 118COMBINING BALANCE SHEET BY STATE UNITS PUBLIC TRUST FUNDS JUNE 30 1990 ACCOUNTS TOTAL RECEIVABLE ASSETS 000 10161248234 356836843 21051529628 3502703224 302691498778 000 4345602415 227153705 107584377633 11556307 921067570 5984317076 6683144183 000 4740402 274686081 23223390717 000 327726947 000 193370623 000 3535373 000 61433559 28318091526 921432743669 000 3548000 16291436 1393510604 LIABILITIES AND FUND EQUITY FUND EQUITY TOTAL RESERVED LIABILITIES AND LIABILITIES FUND BALANCE FUND EQUITY 42083515 10119164719 10161248234 000 21051529628 21051529628 155685646 302535813132 302691498778 000 4345602415 4345602415 616795 107583760838 107584377633 4978695 916088875 921067570 000 6683144183 6683144183 000 4740402 4740402 97873852 23125516865 23223390717 000 327726947 327726947 000 193370623 193370623 000 3535373 3535373 000 61433559 61433559 49192354 921383551315 921432743669 000 3548000 3548000 000 1393510604 1393510604 38691636198 1400082468335 350430857 1399732037478 1400082468335 119 PRIVATE TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET BY STATE UNITS 121 COMBINING BALANCE SHEET BY STATE UNITS PRIVATE TRUST AND AGENCY FUNDS JUNE 30 1990 STATE UNIT Administrative Services Department of Agriculture Department of Community Affairs Department of Corrections Department of Education Department of Employees Retirement System Administrative Expense Fund Forestry Commission Georgia Governor Office of the Human Resources Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Superior Courts Continuing Judicial Education Institute of Judicial Council Labor Department of Natural Resources Department of Personnel Board State Merit System of Personnel Administration Public Safety Department of Regents of the University System of Georgia Board of Revenue Department of Secretary of State Technical and Adult Education Department of Transportation Department of Workers Compensation State Board of CASH AND TEMPORARY INVESTMENTS INVESTMENTS 120459414158 000 483009 000 6672973 000 117451 000 77309208 13 50000 103197031 000 10336295 000 3556742 000 1432391362 000 19172808980 000 15351413 000 3908527 000 2036818 000 16985888 000 4149923 000 1901 000 52263609 000 209717804 82932 80217 24276393 000 1381799 000 897311104 000 1392712 000 55345643 000 1001208131 000 7899206 000 143559518080 8294630217 The notes to the financial statements are an integral part of this statement 122 COMBINING BALANCE SHEET BY STATE UNITS PRIVATE TRUST AND AGENCY FUNDS JUNE 30 1990 PREPAID PROPERTY LIABILITIES ACCOUNTS TOTAL CONTRACTS FUNDS HELD TOTAL RECEIVABLE EXPENDITURES BONDS ASSETS PAYABLE FOR OTHERS LIABILITIES 000 000 000 120459414158 000 120459414158 120459414158 000 000 000 483009 000 483009 483009 000 000 000 6672973 000 6672973 6672973 000 000 000 117451 000 117451 117451 000 000 000 78659208 000 78659208 78659208 000 000 000 103197031 000 103197031 103197031 000 000 000 10336295 000 10336295 10336295 000 000 000 3556742 000 3556742 3556742 000 000 000 1432391362 000 1432391362 1432391362 000 000 000 19172808980 000 19172808980 19172808980 000 000 000 15351413 000 15351413 15351413 000 000 000 3908527 000 3908527 3908527 000 000 000 2036818 000 2036818 2036818 000 000 000 16985888 000 16985888 16985888 000 000 000 4149923 000 4149923 4149923 000 000 000 1901 000 1901 1901 000 000 000 52263609 000 52263609 52263609 29707085 000 000 8532705106 280 95030 8504610076 8532705106 000 000 33 86100 27662493 000 27662493 27662493 000 000 000 1381799 000 1381799 1381799 000 000 000 897311104 000 897311104 897311104 000 000 000 1392712 000 1392712 1392712 7746925 1 57852 000 63250420 000 63250420 63250420 000 000 000 1001208131 000 1001208131 1001208131 000 000 000 7899206 000 7899206 7899206 37454010 1 57852 33 86100 151895146259 280 95030 151867051229 151895146259 SECTION III REPORT OF THE STATE AHDITOR OF GEORGIA ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 125COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 ASSETS CURRENT FUNDS LOAN FUNDS RESIDENT INSTRUCTION FUND OTHER ORGANIZED ACTIVITIES RESTRICTED FUNDS AUXILIARY ENTERPRISES Cash and Temporary Investments 4594797297 822293023 10291105 14 4021939828 6239293 60 Investments 252575951 115100 00 647641790 122053 09 Accounts Receivable 2924084324 735993080 40064642 91 418139248 41679857 22 Inventories 480053154 200925808 1439111449 Prepaid Expense 103014474 23334182 6972719 Investment in Plant Amount to be Provided for Payment of Compensated Absences Payable LeasePurchases Total Assets 8354525200 1782546093 2988863777 6533805034 4804120391 LIABILITIES AND FUND EQUITY Liabilities Accounts Payable Accrued Payroll Deposits Held for Others Deferred Revenue Compensated Absences Payable LeasePurchases Payable Total Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Unreserved Designated for Subsequent Years Expenditures Surplus due to Board of Regents Total Fund Equity 4400871090 1113133345 309084000 41900093 3014949639 99569076 7724904729 1254602514 551603607 512855211 78016864 15088368 168503539 32292202 632067009 832862750 3584741001 4804110032 2988863777 2116201283 629620471 527943579 2988863777 5700942284 4804110032 Total Liabilities and Fund Equity 8354525200 1782546093 2988863777 6533805034 4804120391 The notes to the financial statements are an integral part of this statement 128 COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1990 PLANT FUNDS AGENCY FUNDS ACCOUNT GROUP GENERAL LONGTERM DEBT TOTALS ENDOWMENT INVESTMENT UNEXPENDED IN PLANT STUDENT PRIVATE ACTIVITIES TRUST Memorandum Only FUNDS 1990 1989 1931371931 1881381666 4574258667 136400373 18094442 710489788 777841597 3166038749 14072870 44527533 55249695 54726579 492305 217443079570 16790482937 15042434160 5693192493 4333912364 13091227169 12723779757 2120090411 2146788521 133813680 126939794 217443079570 205053285952 S 5930471818 1113246112 5930471818 1113246112 5433567711 1551696831 6523725040 2728271827 217443079570 847656467 3265292861 7043717930 262315604190 246412405090 2346859742 132134 93511157 1885029162 1535221 1380263699 312111180 10007918394 9405153444 384943650 413868298 1380263699 000 4058696904 3673598775 5930471818 5930471818 5433567711 1113246112 1113246112 1551696831 2346991876 407157558 3265292861 7043717930 22875540577 20477885059 217443079570 217443079570 205053285952 5248675331 374434698 42563198 15118983078 15187488600 1275049709 6845253 397935711 6523725040 381279951 217443079570 440498909 6778050480 5587786599 99950485 105958880 239440063613 225934520031 6523725040 2728271827 217443079570 847656467 3265292861 7043717930 262315604190 246412405090 129COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1990 CURRENT FUNDS RESIDENT INSTRUCTION FUND OTHER EDUCATION EDUCATION GENERAL AND GENERAL AND DEPARTMENTAL DEPARTMENTAL REVENUES SERVICES SPONSORED TOTAL SERVICES STATE FUNDS Allotments from Board of Regents of the University System of Georgia 73320678600 73320678600 12294895700 OTHER REVENUES RETAINED Gifts and Grants Restricted Research and Instruction 16376074821 16376074821 Student Aid 5023858966 5023858966 Plant Additions Unrestricted 51319340 51319340 S 1001282367 Tuition and Fees 22903340042 22903340042 602057523 Endowment Income 11117075 288619348 299736423 Patient Billings 11174509989 Rents 52165103 52165103 12939560 Sales and Services 1775745321 36075853 1811821174 983491927 Contract Overhead 2293784327 2293784327 2044658188 Interest Received 55654830 55654830 Indirect Funding Telecommunications Department of Administrative Services Other Sources Transfers Between Funds For Replacement Projects Total Other Revenues Retained 302730000 1447227136 302730000 1447227136 55570000 85176237 28893083174 21724628988 50617712162 15959685791 Total Revenues 102213761774 21724628988 123938390762 28254581491 EXPENDITURES PERSONAL SERVICES Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Liability Insurance Unemployment Compensation Insurance Workers Compensation Insurance Total Personal Services 61469054416 8750321122 70219375538 14896821067 4002385266 4017777269 7610977945 265452894 69776668 326370164 4 3 8 00415971 25972960 66222318 649346 173700 4402801237 4343750229 8477200263 266102240 69950368 326370164 88105550039 937029903 1149056474 1837209371 154324538 12541716 42328322 77761794622 103 43755417 i 19029311391 OPERATING EXPENSES Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Tuition and Scholarships College Work Study Program Scholarships Fellowships Prizes Awards and Other Grants to Counties Cities and Civil Divisions Other Operating Expenses Publications and Printing Equipment Purchases NonInventory Inventory Computer Charges Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Operating Expenses 841574042 129473198 145241850 3409146303 2393976438 3226499261 647257652 147738042 196698124 264567 109860924 21659183 30000 668751485 679187166 738320987 4261125306 48394877 442592976 388596933 1173726719 980872252 2230303774 S 434815619 1276389661 16763252 12971716 1228700496 162974250 19802474 8151275 63679944 6649089 13250 393075745 5183361720 3664494 776814758 162270350 130498662 967900220 27555091 70568690 46278738 123984849 696676929 843701960 146236450 158213566 4637846799 2556950688 3246301735 655408927 211417986 203347213 277817 502936669 5205020903 3694494 1445566243 841457516 868819649 5229025526 75949968 513161666 434875671 1297711568 1677549181 3074005734 329221920 44201560 44686523 3163196350 669612329 603370425 72083311 93221428 50443052 1406513 401516641 225465820 128691697 1087196850 26871663 95083608 346981303 365310307 403768216 53382588 22881292059 11380873571 34262165630 8205712104 132COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1990 ORGANIZED ACTIVITIES UNEXPENDED AUXILIARY PLANT ENTERPRISES FUND TOTALS Memorandum Only 12294895700 2192500000 87808074300 78870540100 83 997 489 60 8399748960 24775823781 24087594816 48 300 60 4830060 1001282367 392389796 119895678 5028689026 392389796 1172497385 4320593318 872353484 1149029020 602057523 12209455 67 207465991 24726343132 507202414 22751341825 457106571 11174509989 11174509989 9595671066 12939560 38145177 12 1457000 3881079375 3719141091 4 282 016 54 1411693581 2044658188 37411858 59 59186630 7023887244 4338442515 6311549859 4185263701 3629897 91 577852965 996497586 932173794 55570000 358300000 358300000 85176237 8342381 00 67400717 2434042190 2533467068 12229235 48 1222923548 2648572325 000 86809704433 000 88 327 806 74 24792466465 87509534 81 81273585613 8832780674 37087362165 8750953481 4841072325 174617778733 160144125713 4901651423 19798472490 3881147176 93898995204 87351915775 280993426 532869168 265632664 1778800 484700 1603100 1218023329 1681925642 2102842035 156103338 13026416 43931422 213427831 291321309 370931919 3483858 588227 1914321 5985013281 25014324672 4762814641 5834252397 6316997180 10950974217 425689436 83565011 372215907 5369590440 4925354777 10520009809 292555921 100107308 399597157 117882689352 108959131187 259278130 588500050 10003673 11005340 696881837 102316785 57232829 1436125 54278264 9054517 18146 4830060 160085382 41324317 40837070 267728150 27082660 43907039 588424 20376815 73583090 906662872 54205233 55691863 3860078187 771929114 660603254 73519436 147499692 59497569 1424659 4830060 561602023 266790137 169528767 1354925000 53954323 138990647 347569727 385687122 477351306 960045460 24025510 32433296 645959771 252833145 870620904 21851747 43401149 452400 1168158 173500826 125568607 9591765 4645745 1666040 124872063 227396241 82775232 543037133 1888915221 1802419076 232874979 213905429 9143884757 3581712947 4777525893 728928363 380769425 306245931 730217 505529486 5209850963 3694494 2180669092 1233816260 1047940181 6583950526 134550036 653818353 907317461 1910794931 2237675719 4577088327 221358568 172828838 9011397251 3247061213 4586614300 766232898 423064199 274288278 929492 464681466 4547370764 815000 1753936515 1187588849 608685167 6464586090 146425513 480039845 794656844 1773862795 2162874150 4823071350 2788511525 10994223629 3185799732 48442188991 45714788461COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1990 CURRENT FUNDS RESIDENT INSTRUCTION FUND EDUCATION GENERAL AND DEPARTMENTAL SERVICES EXPENDITURES CAPITAL OUTLAY Personal Services Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Other Costs Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Other Expenditures Publications and Printing Equipment Purchases NonInventory Inventory Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Capital Outlay EDUCATION GENERAL AND DEPARTMENTAL SERVICES Personal Services Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Liability Insurance Unemployment Compensation Insurance Workers Compensation Insurance Other Costs Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Tuition and Scholarships College Work Study Program Scholarships Fellowships Prizes Awards and Other Grants to Counties Cities and Civil Divisions Other Expenditures Publications and Printing Equipment Purchases NonInventory Inventory Computer Charges Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Other Total Expenditures Excess of Revenues over Expenditures 651542165 31514178 20505309 58368583 761930235 10735746 120017 1226700 28258330 54200393 6639 55000000 1581807 282136 25966476 21084117 9557679 25434055 419814912 16320 6728508 1596612 6975282 14851948 52736680 1498104592 102141191273 72570501 651542165 246604636 31514178 20505309 58368583 S 761930235 10735746 120017 1226700 28258330 54200393 6639 55000000 1581807 282136 25966476 21084117 9557679 25434055 419814912 16320 6728508 1596612 6975282 14851948 52736680 14051535 11807373 25246878 452520 93589 318578 298575109 11450984 227474 37019726 10034845 12098154 3961328 1650513 359473 10042837 6312385 5568793 9458938 30598426 90911 2466868 5194479 15023002 542183668 S 1498104592 1002317913 21724628988 123865820261 28237341408 000 72570501 17240083 102213761774 21724628988 123938390762 28254581491 The notes to the financial statements are an integral part of this statement 134 COMBINED STATEMENT OF REVENUES AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 3C 1990 2l ORGANIZED ACTIVITIES UNEXPENDED TOTALS SPONSORED TOTAL AUXILIARY ENTERPRISES PLANT FUND Memorandum Only 1990 1989 9620139 588439 389235 9620139 588439 389235 6918972 423845 281857 772625 772625 640342 11370438 127104 3130 90451614 93093269 774653357 9320519 6990904 105464 220100 1502613 1708636 258756268 269713655 1554674 5915000 872022 235904568 3092742630 11370438 127104 3130 90451614 93093269 774653357 9320519 6990904 105464 220100 1502613 1708636 258756268 269713655 1554674 5915000 872022 235904568 3092742630 8265016 000 000 83444243 86247142 576911939 174528 631702 239300 216350 777558 19145709 98178221 269456176 3004380 204908205 3045572 90232739 1746649877 4855005965 4855005965 3191528657 17999222 941917 687183 2108940 85789 264603858 14993452 12494556 27355818 538309 93589 916146023 46507630 32999865 85724401 538309 93589 722154146 42590186 25203784 74740367 332749 100692 318578 320398160 318578 1082328395 380663 J 21823051 865502587 553363 12004347 227474 22740093 347491 1226700 18491420 308932 000 6253222 43272948 71531278 78433299 88700 10123545 12098154 3961328 64323938 12104793 58961328 16170237 10819166 30470976 3443109 5093622 359473 6675429 359473 2108264 515876 30279 10073116 10355252 25966476 104226 11196752 18556722 494491 6806876 27890993 17492846 206930 5775723 15333402 8674273 972469 10431407 35865462 17826139 1483400 32081826 451896738 307535003 298718 389629 405949 3450563 748010 3214878 9943386 1596612 21123974 1089439 2841161 8035640 15010922 9787707 886672 15909674 30761622 28160217 19132293 561315961 614052641 568798793 59255868 1061573781 2559678373 2036617411 j 8832780674 37070122082 7948614373 4855005965 1 73739562681 1 59902065716 000 17240083 802339108 13933640 878216052 242059997 8832780674 37087362165 i 8750953481 4841072325 1 74617778733 1 60144125713 135 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS 137UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES FUNDS AND ACCOUNT GROUP INCLUDED IN FINANCIAL STATEMENTS The accounts of the units of the University System of Georgia are organized on the basis of funds and account group each of which is considered a separate accounting entity The operations of each fund are accounted for with a separate set of selfbalancing accounts that comprise its assets liabilities fund equity revenues and expenditures or expenses as appropriate Resources are allocated to and accounted for in individual funds based both upon the source of the resources and upon the purposes for which expenditures are to be made The accompanying financial statements account for all State Federal private and other sources of revenue under the control of the units of the University System of Georgia unless otherwise disclosed in these notes and are presented in conformity with the accounting practices prescribed or permitted by statutes and regulations of the State of Georgia which is a comprehensive basis of accounting other than generally accepted accounting principles Funds and the account group presented in this report are as follows CURRENT FUNDS RESIDENT INSTRUCTION FUND The fund used to account for both the unrestricted and restricted economic resources of the various units of the University System of Georgia which are expendable for purposes of performing the primary functions of the units ie instruction research and public service OTHER ORGANIZED ACTIVITIES The fund used to account for both the unrestricted and restricted economic resources of the various units of the University System of Georgia which are for specialized instructional activities not budgeted through the Resident Instruction Fund RESTRICTED FUNDS The fund used to record restricted revenue and transfers of such funds to the Resident Instruction Fund the Other Organized Activities and the Unexpended Plant Fund for restricted use in current operations andor plant additions AUXILIARY ENTERPRISES The fund used to account for various institutional services provided to students faculty or staff of the various units of the University System of Georgia which are funded by fees charged to participants that are directly related to but not necessarily equal to the cost of the service LOAN FUNDS The fund used to account for receipts disbursements and fund balances of various funds held by the various units of the University System of Georgia for the purpose of making educational loans to students Separate identity is maintained of the various types of loan funds administered by each unit of the University System of Georgia ENDOWMENT FUNDS The fund used to account for donated assets that donors have stipulated be retained for investment purposes by the various units of the University System of Georgia The income derived from investing endowment assets may by restricted to a particular purpose unrestricted or added to the principal depending on the terms of the gift instrument PLANT FUNDS UNEXPENDED PLANT FUND The fund used to account for financial resources utilized to acquire or to construct physical properties for the various units of the University System of Georgia INVESTMENT IN PLANT The account group in which are shown the total amounts representing the book value of all physical properties owned by the various units of the University System of Georgia Net Investment in Plant is an equity account showing the total book value of physical properties belonging to the various units less the amount of any indebtedness to others AGENCY FUNDS STUDENT ACTIVITIES The fund used to account for revenue generated by student activity fees etc and related expenditures made on behalf of the students by the various units of the University System of Georgia PRIVATE TRUST The fund used to account for resources held by the various units of the University System of Georgia as custodian or fiscal agent for individual students faculty staff members and organizations ACCOUNT GROUP GENERAL LONGTERM DEBT The account group used to record the noncurrent portions of certain governmental longterm liabilities such as leasepurchase agreements and compensated absences payable from future resources This method of recording the noncurrent portion of certain longterm liabilities is in accordance with generally accepted governmental accounting principles BASIS OF ACCOUNTING The units of the University System of Georgia maintain all funds on the modified accrual basis of accounting This basis of accounting is defined as that method of accounting in which expenditures other than accrued interest of general longterm debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material or available revenues which should be accrued to reflect properly the revenues earned Contractual obligations for services which have not been performed and for goods which have not been delivered at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements The recognition of encumbrances of this nature as expenditures and liabilities is in accordance with Georgia Law and provisions of State budgetary policy but is not consistent with generally accepted accounting principles which provide for the recording of encumbrances as a reservation of fund balance NOTE 2 INVENTORIES Inventories of both consumable supplies and goods for resale are recorded at cost as assets in the Resident Instruction Fund Other Organized Activities and Auxiliary Enterprises at the time of purchase NOTE 3 INVESTMENTS Investments purchased are recorded at cost and donated investments are recorded at fair market value as of the date of the gift NOTE 4 GENERAL FIXED ASSETS To the extent that Current Funds Unexpended Plant Fund and Agency Funds Student Activities are used to finance plant assets the amounts so provided are accounted for as expenditures The balance shown on the Combined Balance Sheet as Investment in Plant reflects the accumulated expenditures made for general fixed assets through Current Funds Unexpended Plant Fund and Agency Funds Student Activities and also include expenditures made for general fixed assets expended by the Georgia Education Authority University andor the Georgia State Financing and Investment Commission on behalf of the various units of the University System of Georgia 138UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO THE FINANCIAL STATEMENTS JUNE 30 1990 NOTE 4 GENERAL FIXED ASSETS General fixed assets given to the various units of the University System of Georgia are recorded at fair market value at the date of the gift and disposals are deleted at recorded cost No depreciation has been provided on general fixed assets NOTE 5 RESERVE FOR HEALTH BENEFIT SELFINSURANCE PROGRAM As provided for by Section 58 of the Amended Appropriations Act of 19891990 the Board of Regents of the University System of Georgia was authorized to utilize current year surpluses for the purpose of funding health benefit reserves At June 30 1990 the units of the University System of Georgia had 35418325 in current year funds available for funding of the Health Benefit SelfInsurance Program From this reserve 1599065 will be remitted to the Augusta College SelfInsured Hospital Insurance Program and the remaining balance of 33819260 will be remitted to the Administrative Central Office of the Board of Regents of the University System of Georgia The current years surpluses of the University of Georgia were transferred to the University of Georgia SelfInsured Hospital Insurance Program prior to June 30 1990 NOTE 6 OTHER FINANCIAL NOTES REPORTING CHANGES For the prior year student notes at June 30 1989 were reported as investments For the year under review student notes are reported as accounts receivable Comparative data for the year ended June 30 1989 have been reclassified to conform to this reporting change For comparative purposes the Combined Statement of Funds Available and Expenditures shown in the report for the year ended June 30 1989 has been restated and is reported as a Combined Statement of Revenues and Expenditures NOTE 7 TOTAL COLUMNS ON COMBINED STATEMENTS OVERVIEW Total columns on the Combined Statements Overview are captioned Totals Memorandum Only to indicate that they are presented only to facilitate financial analysis Data in these columns do not present financial position or changes in financial position in conformity with generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data NOTE 8 GENERAL LONGTERM DEBT COMPENSATED ABSENCES PAYABLE x In accordance with State policy the cost of annual and sick leave is recorded as an expenditure when paid rather than when earned All regular employees of the various units of the University System of Georgia earn annual leave ranging from one and onequarter days to one and threequarter days each month depending upon the employees length of continuous State service with maximum accumulation of fortyfive days Employees are paid for unused accumulated annual leave upon retirement or termination of employment Funds are provided in the appropriation of State funds to the Board of Regents of the University System of Georgia each year to cover the cost of annual leave of terminated employees All regular employees of the various units of the University System of Georgia earn one day of sick leave each month with no maximum accumulation established Sick leave does not vest with the employee and unused accumulated sick leave is forfeited upon retirement or termination of employment CHANGES IN GENERAL LONGTERM DEBT A summary of changes in General LongTerm Debt for the year ended June 30 1990 follows Balance July 1 1989 Annual Leave Earned and Utilized Net Additions Retirements Balance June 30 1990 Compensated Absences 5433567711 496904107 LeasePurchases 1551696831 277896779 716347498 5930471818 1113246112 The liability for compensated absences at June 30 1990 has been adjusted to reflect current salary and wage costs The liability for leasepurchase agreements at June 30 1990 includes only those agreements for which the units of the University System of Georgia have recorded assets acquired through cancellable leasepurchase agreements as additions to general fixed assets for acquisition cost at the inception of the agreement NOTE 9 RETIREMENT PLAN Substantially all teachers administrative and clerical personnel are members of the Teachers Retirement System of Georgia which is a contributory defined benefit plan The System is funded through a combination of employee and employer contributions During the fiscal year ended June 30 1990 the units of the University System of Georgia contributed 1363 of salaries to the Teachers Retirement System of Georgia The units of the University System of Georgia have no further liability under the plan other than the future contributions to the plan as established NOTE 10 CONTINGENCIES PENDING LITIGATIONS The various units of the University System of Georgia are defendants in several lawsuits involving various matters The actual liability if any in these matters was not determinable 139UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS 141UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 REGENTS SCHOLARSHIP FUND On June 30 1990 the Regents Scholarship Fund of the various units of the University System of Georgia had an uncommitted balance of 1322184 which should be returned to the Board of Regents of the University System of Georgia for transmittal to the Department of Administrative Services Fiscal Division An analysis of the uncommitted balance of 1322184 by unit of the University System of Georgia is as follows University Georgia Institute of Technology Senior Colleges Armstrong State College Clayton State College Kennesaw State College TwoYear Colleges Abraham Baldwin Agricultural College Dalton College 703884 15100 91600 199900 51700 260000 1322184 AGENCY FUNDS STUDENT ACTIVITIES On June 30 1990 three units of the University System of Georgia had deficit fund balances in their Student Activities Fund as follows Senior Colleges Albany State College 6645889 Savannah State College 17531550 TwoYear College Middle Georgia College 224091 These deficit fund balances have a direct relation to the lack of sufficient funds to meet obligations of the colleges on a current basis ENDOWMENT FUNDS ACCOUNTABILITY Endowment Funds contain funds which a donor or an outside agency has stipulated that as a condition of the gift the principal corpus is to remain intact and only the income derived from investment of the funds may be expended The Accounting Procedures and Instructions manual of the Board of Regents of the University System of Georgia stipulates that accounting records of endowment funds should make careful distinction between income and additions to the principal of a fund At June 30 1990 the fund balances of the Endowment Funds of the following two units of the University System of Georgia did not distinguish between the income and principal of the funds Senior Colleges Augusta College Fort Valley State College Corrective action should be implemented by the above units of the University System of Georgia to comply with the above stated accounting procedure GENERAL FIXED ASSETSPROPERTY MANAGEMENT The audits of the various units of the University System of Georgia disclosed that in many cases unidentified variances existed at June 30 1990 between the subsidiary equipment inventory records and the general ledger control accounts Applicable findings are disclosed in the individual audit reports of the following units of the University System of Georgia TwoYear Colleges South Georgia College Waycross College Senior Colleges Armstrong State College Augusta College Fort Valley State College Georgia Southwestern College FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES Our review of internal controls and substantive testing in the various units of the University System of Georgia for compliance with Federal requirements in the administration of Federal programs disclosed instances of noncompliance Our findings cover a wide range of problems and include deficiencies in the general and specific requirements applicable to Federal financial assistance programs Applicable findings are disclosed in the individual audit reports of the following units of the University System of Georgia 142 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 FEDERAL ASSISTANCE COMPLIANCE DISCLOSURES Senior Colleges TwoYear Colleges Albany State College Abraham Baldwin Agricultural College Armstrong State College Atlanta Metropolitan College Augusta College Bainbridge College Clayton State College Brunswick College Columbus College Dalton College Fort Valley State College Darton College Georgia College DeKalb College Georgia Southern College East Georgia College Georgia Southwestern College Floyd College Kennesaw State College Gainesville College North Georgia College Gordon College Savannah State College Macon College Southern College of Technology Middle Georgia College Valdosta State College South Georgia College West Georgia College Waycross College Other Skidaway Institute of Oceanography ACCOUNTING CONTROLS OVERALL Our study and evaluation of the system of internal accounting control disclosed that the following units had not provided for adequate separation of duties in the performance of certain accounting functions and related procedures Senior Colleges TwoYear Colleges Georgia Southern College Middle Georgia College North Georgia College Waycross College Valdosta State College Other Skidaway Institute of Oceanography STUDENT ACCOUNTS RECEIVABLEDEFERRED FEES Audit reports of prior years have disclosed deficiencies in the administration of student accounts receivable by certain units of the University System of Georgia In the year under review these deficiencies continued and included such matters as deferment of student fees and receivables not supported by documented financial aid Those units which had significant problems in one or both of these categories are as follows Senior Colleges Senior Colleges Albany State College Savannah State College Armstrong State College Southern College of Technology Fort Valley State College Valdosta State College Georgia College TwoYear College Georgia Southern College Abraham Baldwin Agricultural College EMPLOYEE COMPENSATION For the year ended June 30 1990 the salary listing submitted to the Department of Audits was not reconciled to the Colleges general ledger for the following units of the University System of Georgia Senior Colleges Fort Valley State College Valdosta State College Controls should be established to ensure that the salary listing submitted is accurate and reconciled with the general ledger 143 UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS The Findings and Improper or Questioned Costs Section of the individual audit relative to the financial operations shown in the individual audit reports The Fine improper or yuescionea loses section or cne maiviauai auun reports details unusual situations deficiencies or other problems relative to the financial operations of each unit of the University System of Georgia The following comments disclose the material findings olinun i n fh itidivi dual iud L t reoor t s SENIOR COLLEGES AUGUSTA COLLEGE REVENUERECEIVABLESRECEIPTS Theft of Funds The audit report for the year ended June 30 1989 disclosed that an internal audit conducted by Augusta College revealed missing cafeteria funds totaling 515074 As a result of this internal audit a warrant was initiated by the College for the arrest of a cafeteria employee on the charge of theft by taking In addition the College established an account receivable for 515074 in the Auxiliary Enterprises Fund for the surety bond claim In the period under review 101678 was recovered from the employee in question and this amount was applied against the account receivable leaving a balance of 413396 As of the date of this audit no further action has been taken on this matter GEORGIA SOUTHERN COLLEGE ACCOUNTING CONTROLS OVERALL AccountingInternal Control Deficiencies For the year under review the accounting records of Georgia Southern College were found to be inadequate in several areas Material weaknesses were noted in internal accounting control procedures in the areas of cash and temporary investments revenuereceipts tuition and fees and journal entries Appropriate action should be taken by the College to ensure that adequate controls are established to correct the deficiencies noted above GENERAL LEDGER Student Notes Loan Funds For the year under review an examination of the student notes receivable records disclosed variances between the receivable listing and the general ledger of 1185163 for the Perkins Loan Fund and 17863 for the College Loan Fund These variances could not be accounted for or identified by the College The College should establish controls to ensure that the student notes receivable records are reconcilable to the general ledger The College should identify the student accounts involved in the variances and adjust the records accordingly SOUTHERN COLLEGE OF TECHNOLOGY REVENUERECEIVABLESRECEIPTS Returned Checks During the year under review documentation provided by the College revealed a balance of 5962893 in returned checks which were not reflected on the Colleges financial statements Further review revealed the subsidiary listing of returned checks to be inaccurate The College should analyze the returned checks to determine the actual amount due to the College and appropriate adjustments should be made to record the returned checks on the general ledger accounts Appropriate action should be taken to collect all returned checks on hand VALDOSTA STATE COLLEGE GENERAL LEDGER Student Notes Loan Funds The audit report for the year ended June 30 1989 reported that the General Ledger Control Accounts of the Perkins Loan Fund Nursing Student Loan Fund and the Short Term Notes Loan Fund were not in balance with the subsidiary records as presented for examination For the year under review our examination disclosed that the Short Term Notes Loan Fund was in balance with the subsidiary records at June 30 1990 however the Perkins Loan Fund and the Nursing Student Loan Fund had not been corrected as of June 30 1990 Appropriate procedures should be implemented by the College to ensure that general ledger accounts of all Loan Funds are balanced with appropriate subsidiary records CASH AND CASH EQUIVALENTS During the year ended June 30 1990 the Colleges accounting procedures were insufficient to provide for adequate internal control over the bank reconciliation process The following deficiencies were noted 1 All monthly bank statements were not reconciled to the general ledger Audit adjustments were necessary to reconcile the accounting records with bank statements 2 Book errors disclosed through the bank reconciliation process were carried as reconciling items for extended periods of time 3 There was no administrative review to determine that bank reconciliations were correct and that all required adjustments had been made 4 Bank reconciliations were not prepared on a timely basis which resulted in excessive delays in correcting reconciling items The College should establish internal controls to ensure that monthly bank statements are reconciled with the accounting records and that needed adjustments are recorded on a timely basis INVESTMENTS Unauthorized Bond Trading The audit report for the year ended June 30 1989 reported that the College had engaged in speculative bond trading with Auxiliary Enterprise funds This unauthorized investment practice resulted in total net losses of 310077945 An investigation conducted by the Board of Regents of the University System of Georgia with assistance by the State Attorney Generals office the Georgia Bureau of Investigation the Georgia Department of Banking and Finance and the Securities Division of the Georgia Secretary of State resulted in the conviction of an employee for a violation of the Georgia Computer Systems Protection Act and delivering a false official certificate and writing Subsequent to June 30 1990 Valdosta State College received 100000000 from a bonding company and will also receive an additional settlement from other sources of 25000000 over a period of five years 144UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1990 INDIVIDUAL AUDIT REPORTS SENIOR COLLEGES WEST GEORGIA COLLEGE REVENUERECEIVABLESRECEIPTS Theft of Funds The audit report for the year ended June 30 1989 called attention to an internal audit conducted by West Georgia College that revealed missing library fines totaling 849920 A total of 270217 was recovered in the year ended June 30 1989 and a total of 126736 was recovered during the year under review By order of the court restitution of the remaining balance of 452967 is due from the individual involved to be paid to the Clerk of Court of Carroll County at a rate of 7500 per month beginning May 1 1989 These funds will be remitted by the Court to West Georgia College During the year under review the Colleges Bookstore Business Office reported missing buyback funds totaling 53500 As of June 30 1990 the offense of theft by taking was under investigation by College Security As of the date of this audit no further action has been taken on this matter TWOYEAR COLLEGE DEKALB COLLEGE EXPENDITURESLIABILITIESDISBURSEMENTS Auxiliary Enterprises Fund During the year ended June 30 1986 contributions to the DeKalb College Foundation and the Presidents Discretionary Fund of 3000000 and 2335973 respectively were made from the Auxiliary Enterprises Fund Further examination revealed that an additional contribution of 500000 was made from the Auxiliary Enterprises Fund to the Presidents Discretionary Fund during the year ended June 30 1985 Expenditures of this nature are beyond the customary scope of expenditures for educational purposes as required by Official Code of Georgia Annotated Section 202411 This section of the Code was applicable when the College was considered a part of the DeKalb County Board of Education Reimbursement of 5835973 should be secured for deposit to the Auxiliary Enterprises Fund 145COMBINING BALANCE SHEETS BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS 147 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESIDENT INSTRUCTION FUND JUNE 30 1990 CASH AND TEMPORARY ACCOUNTS PREPAID TOTAL INVESTMENTS INVESTMENTS RECEIVABLE INVENTORIES EXPENSE ASSETS UNIVERSITIES Georgia Institute of Technology 1309596488 i 000 i 2 23448227 i 82666359 3756179 5 1619467253 Georgia State University 674519447 000 3 71395421 30645599 22945674 1099506141 Medical College of Georgia 383828203 000 2 02688702 4557706 000 591074611 University of Georgia 94164885 000 13 95764907 171145663 17090667 1489836352 SENIOR COLLEGES Albany State College 54852418 000 31235808 9885038 000 95973264 Armstrong State College 47346402 000 30069060 3305372 4767216 85488050 Augusta College 25201724 1671 16079 27673685 7314125 4629885 181532050 Clayton State College 159002471 254 59872 3503482 6068111 157100 194191036 Columbus College 95778125 000 51907821 8220734 540500 156447180 Fort Valley State College 82032037 000 30059851 4290863 000 116382751 Georgia College 27490946 600 00000 37103779 10797457 10376489 145768671 Georgia Southern College 284899079 000 1 35679513 19740566 475658 440794816 Georgia Southwestern College 63214849 000 35574123 5976170 4845950 109611092 Kennesaw State College 198443845 000 4642119 13081058 000 216167022 North Georgia College 54865794 000 26432183 4645640 114947 86058564 Savannah State College 77730588 000 4725389 7677874 000 90133851 Southern College of Technology 130324687 000 38590573 11664114 4172767 184752141 Valdosta State College 156429370 000 84994361 13927820 7007363 262358914 West Georgia College 130522484 000 30000000 17229229 16115176 193866889 TWOYEAR COLLEGES Abraham Baldwin Agricultural College 37510987 000 7846596 7471334 412100 53241017 Atlanta Metropolitan College 48668906 000 17136274 5230820 000 71036000 Bainbridge College 15689276 000 852162 1147474 35500 17724412 Brunswick College 36330816 000 9456054 1764504 266000 47817374 Dalton College 42316207 000 16670688 2956934 3098338 65042167 Darton College 51463695 000 35459823 4564616 000 91488134 DeKalb College 241329219 000 8059059 6982604 494428 256865310 East Georgia College 6216832 000 70400 406685 889640 7583557 Floyd College 28384519 000 3533714 1655823 000 33574056 Gainesville College 33923695 000 1231315 1053937 000 36208947 Gordon College 79104096 000 1491578 1838384 301485 82735543 Macon College 68599413 000 18469917 1669175 000 88738505 Middle Georgia College 28348000 000 21648568 7507142 56900 57560610 South Georgia College 50776197 000 10166026 2038018 424512 63404753 Waycross College 14624815 000 6503146 926206 40000 22094167 OTHER Skidaway Institute of Oceanography 000 4594797297 252575951 2924084324 480053154 103014474 8354525200 The notes to the financial statements are an integral part of this statement 148COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESIDENT INSTRUCTION FUND JUNE 30 1990 LIABILITIES AND FUND EQUITY FUND EQUITY UNRESERVED FUND BALANCE LIABILITIES RESERVED SURPLUS DUE TO BOARD OF TOTAL TOTAL ACCOUNTS ACCRUED DEFERRED TOTAL LIABILITIES AND PAYABLE PAYROLL REVENUE LIABILITIES FUND BALANCE REGENTS FUND EQUITY FUND EQUITY 1 947429078 1749 10573 393568669 1515908320 90027302 13531631 103558933 1619467253 505903447 229 79827 496597926 1025481200 68745540 5279401 74024941 1099506141 501911869 000 56188650 558100519 26879354 6094738 32974092 591074611 730034330 1109 95122 490625468 1331654920 145700000 12481432 158181432 1489836352 49855271 000 31334036 81189307 7576040 7207917 14783957 95973264 34589386 000 46765397 81354783 3703019 430248 4133267 85488050 90470627 000 81240150 171710777 8773694 1047579 9821273 181532050 122872728 000 63356880 186229608 6239292 1722136 7961428 194191036 70679699 1 98478 77167510 148045687 8044600 356893 8401493 156447180 70870782 000 26499100 97369882 11514725 7498144 19012869 116382751 66647212 000 65537877 132185089 12900330 683252 13583582 145768671 242825520 000 174645682 417471202 23380527 56913 23323614 440794816 61172865 000 43394700 104567565 4994471 49056 5043527 109611092 34877018 000 167033805 201910823 12883033 1373166 14256199 216167022 45143304 000 35386120 80529424 5239559 289581 5529140 86058564 53998477 000 24477200 78475677 9371690 2286484 11658174 90133851 102449217 000 66205750 168654967 13958843 2138331 16097174 184752141 109302079 000 129433631 238735710 18137825 5485379 23623204 262358914 67580338 000 108019196 175599534 17777306 490049 18267355 193866889 19510051 000 25829363 45339414 7754160 147443 7901603 53241017 32644846 000 31671400 64316246 5537161 1182593 6719754 71036000 8279268 000 10111606 18390874 865861 199399 666462 17724412 27988239 000 17290056 45278295 2103278 435801 2539079 47817374 35512246 000 25135604 60647850 3443195 951122 4394317 65042167 51380271 000 33622900 85003171 5673454 811509 6484963 91488134 102489960 000 142453800 244943760 7903855 4017695 11921550 256865310 5788972 000 3053150 8842122 1329229 70664 1258565 7583557 13222473 000 17877010 31099483 2154255 320318 2474573 33574056 4000064 000 30351020 34351084 1363480 494383 1857863 36208947 63145816 000 13515700 76661516 5955805 118222 6074027 82735543 40361060 000 45954480 86315540 2376462 46503 2422965 88738505 30829167 000 16775100 47604267 9558454 397889 9956343 57560610 44604344 000 15530103 60134447 3024914 245392 3270306 63404753 12501066 000 8300600 20801666 1103074 189427 1292501 22094167 000 000 4400871090 309084000 3014949639 7724904729 551603607 78016864 629620471 8354525200 149 UNIVERSITIES COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA OTHER ORGANIZED ACTIVITIES JUNE 30 1990 CASH AND TEMPORARY ACCOUNTS PREPAID TOTAL INVESTMENTS RECEIVABLE INVENTORIES EXPENSE ASSETS Georgia Institute of Technology Education Extension Services Georgia Tech Research Institute Medical College of Georgia Eugene Talraadge Memorial Hospital Joint Board of Family Practice Georgia Radiation Therapy Center University of Georgia Agricultural Experiment Station Athens and Tifton Veterinary Laboratories Cooperative Extension Service Marine Institute Marine Resources Extension Center Veterinary Medicine Experiment Station Veterinary Medicine Teaching Hospital 50069361 84426463 000 191 16124 53473226 208397833 35755603 000 37 16458 247869894 483464743 503415910 200925808 000 1187806461 598447 000 000 000 598447 6724207 000 000 000 6724207 43676529 103291316 000 000 146967845 110110 110110 000 000 000 65093259 4300 000 000 65097559 288027 875944 000 000 587917 3348751 267600 000 000 3616351 13180283 000 000 000 13180283 19576586 6814971 000 000 26391557 OTHER Skidaway Institute of Oceanography 28699883 501600 30232346 822293023 735993080 200925808 23334182 1782546093 The notes to the financial statements are an integral part of this statementCOMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA OTHER ORGANIZED ACTIVITIES JUNE 30 1990 LIABILITIES AND FUND EQUITY LIABILITIES ACCOUNTS PAYABLE ACCRUED PAYROLL DEFERRED REVENUE TOTAL LIABILITIES RESERVED FUND BALANCE FUND EQUITY UNRESERVED FUND BALANCE SURPLUS DUE TO BOARD OF REGENTS TOTAL FUND EQUITY TOTAL LIABILITIES AND FUND EQUITY 23253213 4666501 544 32524 82352238 29949712 1070700 28879012 53473226 243072735 3407904 000 2 39664831 200184 8004879 8205063 247869894 647469669 000 000 6 47469669 540336792 000 540336792 1187806461 360058 000 000 360058 74793 163596 238389 598447 6237239 000 000 6237239 311907 175061 486968 6724207 83517159 19240766 403 16580 1 43074505 000 3893340 3893340 146967845 000 000 000 000 000 000 000 000 42910763 16674279 48 19972 64405014 000 692545 692545 65097559 68738 515687 000 584425 000 3492 3492 587917 2927829 635670 000 3563499 000 52852 52852 3616351 11111141 1624289 000 12735430 000 444853 444853 13180283 23945814 1950805 000 25896619 000 494938 494938 26391557 28258987 000 000 28258987 1881247 92112 1973359 30232346 1113133345 41900093 995 69076 12 54602514 512855211 15088368 527943579 1782546093 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESTRICTED FUNDS JUNE 30 1990 UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesvi1le College Gordon College Macon College Middle Georgia College South Georgia College Waycross College Skidaway Institute of Oceanography ASSETS FU1 TOTAL CASH AND ID EQUITY TEMPORARY ACCOUNTS TOTAL UNRESERVED INVESTMENTS INVESTMENTS RECEIVABLE ASSETS FUND BALANCE 1705562180 5 000 19 46257017 i 240694837 2 40694837 132051458 000 1 78205012 310256470 3 10256470 499214761 000 1 78703722 677918483 6 77918483 349478432 000 10 64875981 1414354413 14 14354413 1721780 000 29896075 31617855 31617855 3453840 000 17329186 20783026 20783026 15151380 000 7324527 22475907 22475907 190118933 000 2 03514442 13395509 13395509 127935 11510000 8324769 19706834 19706834 71799376 000 1 14990560 43191184 43191184 172185 000 13281634 13109449 13109449 11969477 000 42167570 30198093 30198093 42619055 000 4374735 46993790 46993790 8719195 000 6148291 14867486 14867486 6193101 000 6947752 13140853 13140853 807777 000 13598810 14406587 14406587 9675559 000 6787199 16462758 16462758 24590174 000 26479126 1888952 1888952 6757989 000 10438140 3680151 3680151 17246916 000 20316709 3069793 3069793 4708701 000 742886 5451587 5451587 12279660 000 12643644 363984 363984 11595108 000 12028561 433453 433453 14548425 000 14703654 155229 155229 410347 000 4859905 5270252 5270252 2430157 000 887874 3318031 3318031 320107 000 2228142 2548249 2548249 18380656 000 18000543 380113 380113 1154918 000 1154918 000 000 4894 000 000 4894 4894 1414555 000 2653255 1238700 1238700 4588041 000 2134 4590175 4590175 8735333 000 11418343 2683010 2683010 7717374 000 11939126 4221752 4221752 6487905 000 13240049 6752144 6752144 1029110514 5 11510000 40 06464291 i 2988863777 29 88863777 The notes to the financial statements are an integral part of this statement 153 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AUXILIARY ENTERPRISES JUNE 30 1990 CASH AND TEMPORARY ACCOUNTS PREPAID TOTAL INVESTMENTS INVESTMENTS RECEIVABLE INVENTORIES EXPENSE ASSETS UNIVERSITIES Georgia Institute of Technology 1 2 55586489 5200 05000 145727783 298798379 1392159 i 1221509810 Georgia State University 4 14812872 000 54748531 1547200 000 471108603 Medical College of Georgia 1 23180328 000 308270 38320219 000 161808817 University of Georgia 17 02992949 000 14119702 395227815 000 2112340466 SENIOR COLLEGES Albany State College 2184738 000 31347960 15864333 000 45027555 Armstrong State College 39678987 000 17332028 17374954 000 74385969 Augusta College 57085705 000 7994063 20367496 000 85447264 Clayton State College 85358687 000 1206045 10583198 000 97147930 Columbus College 11563302 256 59025 6045305 44815330 000 88082962 Fort Valley State College 1 10083401 000 26670960 23689926 000 160444287 Georgia College 22429116 400 00000 7071722 37395956 000 106896794 Georgia Southern College 2 81697728 000 19060835 95365555 97900 396222018 Georgia Southwestern College 30668606 000 4056983 21029902 000 55755491 Kennesaw State College 68202377 000 4569298 45092741 000 117864416 North Georgia College 76714328 308 31653 13522761 31829680 000 152898422 Savannah State College 87799616 000 6852637 21109917 000 115762170 Southern College of Technology 21275300 000 6052895 26363436 153660 53845291 Valdosta State College 60344139 000 13501136 71506195 320000 24983192 West Georgia College 3 37337904 000 000 58789027 000 396126931 TWOYEAR COLLEGES Abraham Baldwin Agricultural College 44153147 000 5110022 19671291 000 68934460 Atlanta Metropolitan College 000 000 000 000 000 000 Bainbridge College 9437069 000 904350 4296851 000 14638270 Brunswick College 20712493 000 2227164 10526564 000 33466221 Dalton College 30069627 000 1645967 12353313 000 44068907 Darton College 31557458 000 3194977 6200219 000 40952654 DeKalb College 2102537 000 10014467 52132097 9000 64258101 East Georgia College 13456052 000 263217 3120978 000 16840247 Floyd College 2075480 311 46112 86219 8894138 000 42201949 Gainesville College 62915149 000 1381892 6660833 000 70957874 Gordon College 15207645 000 1293647 9081889 000 25583181 Macon College 58625057 000 2672476 12132006 000 73429539 Middle Georgia College 32075969 000 7683793 7936177 5000000 52695939 South Georgia College 28407180 000 955404 6828631 000 36191215 Waycross College 6824630 000 506739 4170428 000 11501797 OTHER Skidaway Institute of Oceanography 34775 4021939828 647641790 418139248 1439111449 6972719 6533805034 The notes to the financial statements are an integral part of this statement 154COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AUXILIARY ENTERPRISES JUNE 30 1990 LIABILITIES AND FUND EQUITY LIABILITIES FUND EQUITY TOTAL ACCOUNTS ACCRUED DEFERRED TOTAL RESERVED UNRESERVED TOTAL LIABILITIES AND PAYABLE PAYROLL REVENUE LIABILITIES FUND BALANCE FUND BALANCE FUND EQUITY FUND EQUITY 55392491 5935620 158568043 219896154 690188468 3 11425188 5 1001613656 1221509810 301056 40350 7756875 8098281 141049563 3 21960759 463010322 471108603 5744543 000 9671321 15415864 125703090 20689863 146392953 161808817 43599932 26316232 153277857 223194021 914746666 9 74399779 1889146445 2112340466 247780 000 5058600 5306380 38885918 835257 39721175 45027555 3453089 000 2277645 5730734 49850669 18804566 68655235 74385969 2563691 000 471800 3035491 63575494 18836279 82411773 85447264 1149156 000 000 1149156 55457101 40541673 95998774 97147930 445194 000 1254700 1699894 60136911 26246157 86383068 88082962 84565 000 13496620 13581185 69754729 77108373 146863102 160444287 3045296 000 18635184 21680480 85216314 000 85216314 106896794 5954392 000 69902939 75857331 95365555 2 24999132 320364687 396222018 1429013 000 11880000 13309013 42446478 000 42446478 55755491 1027439 000 000 1027439 89209377 27627600 116836977 117864416 4061862 000 17884516 21946378 96760014 34192030 130952044 152898422 000 000 9369400 9369400 85397154 20995616 106392770 115762170 1986183 000 13489400 15475583 38369708 000 38369708 53845291 30666764 000 70372900 101039664 152614259 2 28670731 76056472 24983192 1484486 000 40860376 42344862 255327214 98454855 353782069 396126931 465005 000 14827379 15292384 53642076 000 53642076 68934460 000 000 000 000 000 000 000 000 444939 000 000 444939 10390274 3803057 14193331 14638270 14507 000 000 14507 32524673 927041 33451714 33466221 309233 000 000 309233 30930727 12828947 43759674 44068907 841187 000 180127 1021314 34539641 5391699 39931340 40952654 219848 000 000 219848 64038253 000 64038253 64258101 153734 000 000 153734 7095416 9591097 16686513 16840247 1452408 000 000 1452408 23055984 17693557 40749541 42201949 442296 000 97100 539396 37406914 33011564 70418478 70957874 119712 000 2115750 2235462 13706034 9641685 23347719 25583181 837843 000 000 837843 43344685 29247011 72591696 73429539 119695 000 6920777 7040472 45655467 000 45655467 52695939 74750 000 3697700 3772450 27902594 4516171 32418765 36191215 371450 000 000 371450 10418806 711541 11130347 11501797 000 000 34775 391517 426292 168503539 32292202 632067009 832862750 3584741001 S 2116201283 5700942284 6533805034 155COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA LOAN FUNDS JUNE 30 1990 CASH AND TEMPORARY INVESTMENTS UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia 123426219 12151499 31140143 337647665 SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College OTHER 3844635 2220319 5058555 3533985 3315996 11280457 38776673 5825998 7799804 306678 7222250 4812731 8171156 9319302 9149765 7439597 000 142020 2835923 000 750253 2593509 125100 000 000 114082 30190 3232230 4426639 410257 Skidaway Institute of Oceanography 623929360 The notes to the financial statements are an integral part of this statement 156COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA LOAN FUNDS JUNE 30 1990 ACCOUNTS TOTAL INVESTMENTS RECEIVABLE ASSETS 000 j 4 78571460 6 01997679 000 3 34832166 3 46983665 000 6 73536550 7 04676693 5344396 10 11368473 13 54360534 000 43224728 47069363 000 1707919 3928238 000 55289447 60348002 000 5335321 8869306 6300000 58210363 67826359 132500 1 98958581 1 87810624 000 1 07011920 1 45788593 000 2 94326862 3 00152860 000 72791189 80590993 000 22645042 22338364 46875 80101729 87370854 000 84949324 89762055 189938 58673537 67034631 000 1 56960728 1 66280030 000 1 74874276 1 84024041 191600 1 25052489 1 32683686 000 000 000 000 883042 1025062 000 1525161 4361084 000 000 000 000 654051 1404304 000 10072782 12666291 000 109600 234700 000 000 000 000 000 000 000 1154111 1268193 000 874965 905155 000 14351159 17583389 000 99795527 1 04222166 000 143220 553477 LIABILITIES AND FUND EQUITY LIABILITIES ACCOUNTS PAYABLE 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 10359 000 000 000 000 000 000 000 000 000 FUND EQUITY RESERVED FUND BALANCE 601997679 346983665 704676693 1354360534 470 39 603 88 678 1878 1457 3001 805 223 873 897 670 1662 1840 69363 28238 48002 69306 26359 10624 88593 52860 90993 38364 70854 62055 24272 80030 24041 132683686 000 1025062 4361084 000 1404304 12666291 234700 000 000 1268193 905155 17583389 104222166 553477 TOTAL LIABILITIES AND FUND EQUITY 601997679 346983665 704676693 1354360534 470 39 603 88 678 1878 1457 3001 805 223 873 897 670 1662 1840 69363 28238 48002 69306 26359 10624 88593 52860 90993 38364 70854 62055 34631 80030 24041 132683686 000 1025062 4361084 000 1404304 12666291 234700 000 000 1268193 905155 17583389 104222166 553477 12205309 4167985722 4804120391 10359 4804110032 4804120391COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA ENDOWMENT FUNDS JUNE 30 1990 CASH AND TEMPORARY INVESTMENTS UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College OTHER Skidaway Institute of Oceanography 50077738 6812666 4670275 1362944216 132 62 133 I 101 1605 120 63 626 134 477 158 2032 000 09153 35091 31928 69498 70421 36494 56566 02552 84505 23503 09243 97214 52364 000 000 000 5292573 4076662 000 000 000 2173535 2484965 1398160 000 000 10077829 19273411 6607395 1931371931 The notes to the financial statements are an integral part of this statement 158 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA ENDOWMENT FUNDS JUNE 30 1990 ACCOUNTS TOTAL FUND EQUITY RESERVED UNRESERVED TOTAL INVESTMENTS RECEIVABLE ASSETS FUND BALANCE FUND BALANCE FUND EQUITY 3032286490 i 000 2982208752 2153077905 829130847 2982208752 000 000 6812666 4459125 2353541 6812666 445975998 000 441305723 441305723 000 441305723 664995049 000 2027939265 1717796546 310142719 2027939265 000 000 000 000 000 000 000 000 13209153 13207753 1400 13209153 12495970 000 18731061 18731061 000 18731061 000 000 13331928 13331928 000 13331928 56639329 000 56808827 56663343 145484 56808827 67890913 000 78061334 78061334 000 78061334 88815505 000 249351999 180774224 68577775 249351999 000 000 12056566 12030265 26301 12056566 46534899 000 52837451 35470282 17367169 52837451 2303098 000 64987603 64987603 000 64987603 103266105 166 46746 133336354 133336354 000 133336354 000 14 47696 49156939 43200000 5956939 49156939 000 000 15897214 14111835 1785379 15897214 49047502 000 252299866 221704774 30595092 252299866 000 000 000 000 000 000 000 000 000 4007809 000 000 0 0 0 0 0 0 0 0 0 00 00 00 00 00 00 00 00 00 000 000 000 000 000 000 000 000 000 000 000 5292573 5045165 247408 5292573 000 8084471 6258779 1825692 8084471 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 2173535 1867515 306020 2173535 000 2484965 2000000 484965 2484965 000 1398160 1072250 325910 1398160 000 000 000 000 000 000 000 000 000 000 000 10077829 9724397 353432 10077829 000 19273411 14815363 4458048 19273411 000 6607395 5641807 965588 6607395 4574258667 18094442 6523725040 5248675331 1275049709 6523725040 159 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA UNEXPENDED PLANT FUND JUNE 30 1990 UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College CASH AND TEMPORARY ACCOUNTS INVESTMENTS INVESTMENTS RECEIVABLE 272931271 000 48965712 36571510 000 39779463 88737039 000 000 532497848 000 2310085 10753361 000 5899379 2096030 000 000 4327470 000 1548509 258138051 000 230500000 6372036 000 1460742 1939271 000 2639166 13476770 000 1394850 174680573 000 22738470 939105 000 15485828 12125405 000 14945236 26068742 000 000 45332191 000 262899315 12833620 000 000 25621182 000 19666209 31740305 000 000 41463901 000 173146 97730 000 000 000 000 000 120452530 000 000 310600 000 000 4670489 000 000 165162125 128989035 5125721 7761965 000 000 57960169 7411338 000 000 000 000 15576730 000 000 12266943 000 000 19178 000 30000000 4000866 000 000 4239049 000 4957957 Skidaway Institute of Oceanography 000 1881381666 136400373 710489788 The notes to the financial statements are an integral part of this statement 160 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA UNEXPENDED PLANT FUND JUNE 30 1990 LIABILITIES AND FUND EQUITY TOTAL ACCOUNTS ASSETS PAYABLE 321896983 321862524 3207953 3207953 88737039 83914292 534807933 529068735 16652740 16033623 2096030 2096030 5875979 4681448 488638051 488565878 7832778 7804169 699895 1242600 14871620 14763753 197419043 197853916 16424933 16405400 2819831 2752546 26068742 26068192 308231506 308685043 12833620 12833620 45287391 44657937 31740305 31740305 41637047 97730 000 120452530 310600 4670489 299276881 7761965 65371507 000 15576730 12266943 30019178 4000866 718908 40929210 000 000 1707800 267900 4745335 63847750 676697 64631673 000 18968278 530112 30019178 4001000 713100 FUND EQUITY UNRESERVED FUND BALANCE LIABILITIES RESERVED SURPLUS DUE TO BOARD OF TOTAL TOTAL ACCRUED TOTAL LIABILITIES AND PAYROLL LIABILITIES FUND BALANCE REGENTS FUND EQUITY FUND EQUITY 000 321862524 000 34459 i 34459 321896983 000 3207953 000 000 000 3207953 000 83914292 50400 4772347 4822747 88737039 132134 529200869 5562600 44464 5607064 534807933 000 16033623 619117 000 619117 16652740 000 2096030 000 000 000 2096030 000 4681448 1125371 69160 1194531 5875979 000 488565878 72173 000 72173 488638051 000 7804169 21725 6884 28609 7832778 000 1242600 542705 000 542705 699895 000 14763753 8766 99101 107867 14871620 000 197853916 436223 1350 434873 197419043 000 16405400 000 19533 19533 16424933 000 2752546 67285 000 67285 2819831 000 26068192 000 550 550 26068742 000 308685043 549537 96000 453537 308231506 000 12833620 000 000 000 12833620 000 44657937 608904 20550 629454 45287391 000 31740305 000 000 000 31740305 000 40929210 61387 646450 707837 41637047 000 000 000 97730 97730 97730 000 000 000 000 000 000 000 1707800 118744730 000 118744730 120452530 000 267900 42700 000 42700 310600 000 4745335 80871 6025 74846 4670489 000 63847750 234537357 891774 235429131 299276881 000 676697 7085268 000 7085268 7761965 000 64631673 714198 25636 739834 65371507 000 000 000 000 000 000 000 18968278 3391548 000 3391548 15576730 000 530112 11736831 000 11736831 12266943 000 30019178 000 000 000 30019178 000 4001000 134 000 134 4000866 000 713100 7432 13240 5808 718908 31919 1583745 1615664 1615664 2728271827 2346859742 132134 2346991876 374434698 6845253 381279951 2728271827COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA INVESTMENT IN PLANT JUNE 30 1990 UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES 1516387528 799716376 559367428 910758931 19186904525 8039037758 11919705319 28992452996 Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College OTHER Skidaway Institute of Oceanography 1 67421172 17 483833 58 25825382 14 526606 00 2 04761149 20 003412 38 48372616 21 461610 73 1 34953975 24 372444 83 1 26154817 33 274717 11 52802921 27 002171 03 19356941 51 742555 50 558000 21 077616 32 12747700 24 769468 03 29725143 21 839658 79 32597516 27 119400 03 80598473 20 974237 82 1 58951421 37 095276 58 55218425 38 312173 51 67 1361 99 1053 72 989 2871 152 169 111 178 439 18 173 197 44125 1827237375 63571 711007504 26900 390890982 01636 706956821 46530 962761328 11273 741895115 48700 4993106252 85945 209638274 49000 869515363 99000 825772538 50789 1008609161 70717 829542821 40000 1425750765 32148 1479041714 99000 346162646 44946000 134272192 5776891248 125705779673 The notes to the financial statements are an integral part of this statement 162COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA INVESTMENT IN PLANT JUNE 30 1990 ASSETS TOTAL INVESTMENT IN PLANT FUND EQUITY IMPROVEMENTS INVESTMENT OTHER THAN DUE TO CONSTRUCTION TOTAL IN GENERAL BUILDINGS EQUIPMENT OTHER FUNDS IN PROGRESS ASSETS FIXED ASSETS 1488460506 18631708397 4013821 S 199017962 41018465097 41018465097 224791256 7046113094 000 000 16109658484 16109658484 237711153 8963292554 000 191365009 21871441463 21871441463 1708836002 22999162760 44036683 000 54567174006 54567174006 270186629 650867305 000 000 2836858464 2836858464 119087260 595860239 000 000 2193433481 2193433481 184497670 803340668 000 000 3192940725 3192940725 276790706 475652912 000 000 2946977307 2946977307 155980218 963242622 000 000 3691421298 3691421298 261363667 728228838 000 000 4443219033 4443219033 191655963 668999892 000 000 3613675879 3613675879 239824460 3260571406 000 000 8694008357 8694008357 111750377 576748068 000 000 2796818077 2796818077 80918207 979556750 000 000 3550169460 3550169460 205755777 486811652 000 000 2906258451 2906258451 449688856 648982558 000 000 3843208933 3843208933 78372212 1166738477 000 000 3423132944 3423132944 236573627 1276612832 000 000 5381665538 5381665538 181884484 1149906712 000 000 5218226972 5218226972 294072714 436195795 000 000 2564250009 2564250009 64548889 275311255 000 000 1187031219 1187031219 56021192 92825178 000 180918 549845170 549845170 61230068 252834244 000 000 1126322769 1126322769 137895926 393794268 000 000 1501698052 1501698052 18721948 319011924 000 000 1178540260 1178540260 341544242 1170853744 000 000 6792652938 6792652938 70912159 120997383 000 000 416833761 416833761 68937379 332086887 000 000 1287488629 1287488629 50363307 212611353 000 000 1099946198 1099946198 71622666 272653738 000 000 1370736354 1370736354 132026494 289165048 000 000 1294705080 1294705080 133268334 290637051 000 000 1851496150 1851496150 82046816 216753045 000 000 1795173723 1795173723 43108708 168670563 000 000 577740917 577740917 90469202 280176978 000 000 549864372 549864372 8420919074 77196976190 48050504 390563889 217443079570 217443079570 163 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS STUDENT ACTIVITIES JUNE 30 1990 UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College OTHER Skidaway Institute of Oceanography CASH AND TEMPORARY ACCOUNTS PREPAID TOTAL INVESTMENTS INVESTMENTS RECEIVABLE EXPENSE ASSETS 48550110 S 000 8982900 43200 57576210 140031629 000 15000 000 140046629 4334004 000 000 000 4334004 150442487 000 000 000 150442487 6433833 000 6721278 000 287445 25545851 000 119551 000 25665402 18196664 000 155600 000 18352264 19523270 000 71400 59800 19654470 15817050 12000000 474340 000 28291390 775270 000 3936942 000 4712212 16865724 000 102063 000 16967787 73050839 000 32361493 000 105412332 23926885 000 170773 18000 24115658 58058038 000 13600 000 58071638 15316228 000 39600 166445 15522273 12892925 000 779375 000 12113550 42332751 000 215720 51000 42599471 34731465 000 000 000 34731465 36402327 000 000 000 36402327 9590646 000 975344 000 10565990 5177182 000 000 000 5177182 919676 000 000 000 919676 5570530 000 000 000 5570530 1979922 000 9200 000 1989122 1910714 000 000 000 1910714 24400397 000 000 000 24400397 599809 000 3000 000 602809 2139051 2072870 5156 000 4217077 11653835 000 000 000 11653835 713892 000 000 153860 867752 1759552 000 000 000 1759552 1495700 000 78960 000 1574660 3807590 000 8400 000 3815990 1549267 000 10000 000 1559267 777841597 14072870 55249695 492305 847656467 The notes to the financial statements are an integral part of this statement 164 COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS STUDENT ACTIVITIES JUNE 30 1990 LIABILITIES AND FUND EQUITY LIABILITIES FUND EQUITY TOTAL ACCOUNTS ACCRUED DEFERRED TOTAL RESERVED UNRESERVED TOTAL LIABILITIES AND PAYABLE PAYROLL REVENUE LIABILITIES FUND BALANCE FUND BALANCE FUND EQUITY FUND EQUITY 17861831 916059 000 18777890 195 57192 19241128 38798320 57576210 23324933 619162 85857750 109801845 000 30244784 30244784 140046629 000 000 1644750 1644750 000 2689254 2689254 4334004 8139112 000 13967500 22106612 000 128335875 128335875 150442487 1920534 000 5012800 6933334 000 6645889 6645889 287445 3210024 000 9717320 12927344 000 12738058 12738058 25665402 1173808 000 6265000 7438808 8 25165 10088291 10913456 18352264 961606 000 6531360 7492966 000 12161504 12161504 19654470 1149342 000 9577600 10726942 000 17564448 17564448 28291390 199570 000 3003000 3202570 000 1509642 1509642 4712212 000 000 2420200 2420200 000 14547587 14547587 16967787 21739582 000 56664113 78403695 000 27008637 27008637 105412332 000 000 5922000 5922000 000 18193658 18193658 24115658 1818817 000 19390700 21209517 000 36862121 36862121 58071638 1555541 000 4785220 6340761 000 9181512 9181512 15522273 000 000 5418000 5418000 000 17531550 17531550 12113550 000 000 6905200 6905200 221 80841 13513430 35694271 42599471 1989913 000 18442300 20432213 000 14299252 14299252 34731465 297178 000 16093600 16390778 000 20011549 20011549 36402327 10670 000 2793000 2803670 000 7762320 7762320 10565990 1413629 000 1298000 2711629 000 2465553 2465553 5177182 14591 000 272500 287091 000 632585 632585 919676 193814 000 1899000 2092814 000 3477716 3477716 5570530 142380 000 584600 726980 000 1262142 1262142 1989122 392757 000 1068200 1460957 000 449757 449757 1910714 3956267 000 14471467 18427734 000 5972663 5972663 24400397 000 000 93000 93000 000 509809 509809 602809 207377 000 678900 886277 000 3330800 3330800 4217077 955925 000 6292100 7248025 000 4405810 4405810 11653835 111206 000 755000 866206 000 1546 1546 867752 000 000 1305200 1305200 000 454352 454352 1759552 383751 000 1415000 1798751 000 224091 224091 1574660 166519 000 921800 1088319 000 2727671 2727671 3815990 220480 000 645000 865480 000 693787 693787 1559267 93511157 1535221 312111180 407157558 42563198 397935711 440498909 847656467 165COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS PRIVATE TRUST JUNE 30 1990 CASH AND TEMPORARY INVESTMENTS UNIVERSITIES Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Clayton State College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw State College North Georgia College Savannah State College Southern College of Technology Valdosta State College West Georgia College TWOYEAR COLLEGES Abraham Baldwin Agricultural College Atlanta Metropolitan College Bainbridge College Brunswick College Dalton College Darton College DeKalb College East Georgia College Floyd College Gainesville College Gordon College Macon College Middle Georgia College South Georgia College Waycross College OTHER Skidaway Institute of Oceanography 319582685 313215101 574351572 1575754910 4575732 57354718 9464630 7153501 1985149 23261243 26507133 66272943 3159413 29156786 18025665 17100563 21686895 30676890 27817044 17379245 3570849 2152307 4604464 6587815 6161973 21311781 1283626 1223394 4244815 2975435 11760823 3622356 8160878 1281155 3166038749 The notes to the financial statements are an integral part of this statement COMBINING BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS PRIVATE TRUST JUNE 30 1990 ACCOUNTS TOTAL LIABILITIES ACCOUNTS DEPOSITS HELD TOTAL INVESTMENTS RECEIVABLE ASSETS PAYABLE FOR OTHERS LIABILITIES 000 000 319582685 214382757 105199928 319582685 000 135 313215236 27508731 285706505 313215236 000 000 574351572 491378552 82973020 574351572 000 000 1575754910 887577375 688177535 1575754910 000 150729 4726461 000 4726461 4726461 000 000 57354718 40049433 17305285 57354718 000 000 9464630 2449166 7015464 9464630 000 000 7153501 4480250 2673251 7153501 900000 7240155 10125304 4461034 5664270 10125304 000 000 23261243 13755966 9505277 23261243 40000000 000 13492867 7901607 5591260 13492867 000 24772119 91045062 65599703 25445359 91045062 000 2828123 5987536 3421930 2565606 5987536 000 7153709 36310495 20508588 15801907 36310495 000 000 18025665 6475609 11550056 18025665 000 000 17100563 9221945 7878618 17100563 000 149279 21836174 7383440 14452734 21836174 000 4771 30681661 15321251 15360410 30681661 000 000 27817044 12528504 15288540 27817044 000 000 17379245 5389731 11989514 17379245 000 000 3570849 2452640 1118209 3570849 000 4280154 2127847 1190016 937831 2127847 000 136609 4741073 1953001 2788072 4741073 000 000 6587815 2532190 4055625 6587815 000 000 6161973 3400107 2761866 6161973 000 513960 21825741 11041828 10783913 21825741 000 000 1283626 908450 375176 1283626 3627533 15858 4866785 2300372 2566413 4866785 000 1063180 5307995 3564181 1743814 5307995 000 000 2975435 2548193 427242 2975435 000 000 11760823 5714849 6045974 11760823 000 6006235 9628591 3607712 6020879 9628591 000 345703 8506581 3259822 5246759 8506581 000 000 1281155 760229 520926 1281155 44527533 5 54726579 3265292861 1885029162 1380263699 3265292861 167WO UNIVERSITY OF GEORGIA LIBRARIES 3 SIDfi DS357 3fll5mmmm WiWBSSSSB