1 Received REPORT OF THE Him l2 7987 STATE AUDITOR OF GEORGIA t YEAR ENDED JUNE 3 1986 REPORT OF THE STATE AUDITOR OF GEORGIA YEAR ENDED JUNE 30 1986 Received MAR 12 1987 RS 3 GW HOGAN STATE AUDITOR 404 6562174 ADMINISTRATION AND TAX RATIO 404 6567206 270 WASHINGTON STREET ROOM 207 Atlanta Scorgin 30334 December 31 1986 FINANCIAL AUDITS 404 6562180 PERFORMANCE MEDICAID AND LOCAL GOVERNMENT AUDITS 404 6562006 To the General Assembly of Georgia Greetings The annual report of this office summarizing the audit reports of all State agencies and units of the University System of Georgia is submitted to the public in this and in three supplemental volumes for the fiscal year ended June 30 1986 Section I of this volume shows the Combined Balance Sheet of all State agencies and units of the University System of Georgia and the Combined Statement of Changes in Fund Balances for all governmental fund types of all State agencies and current funds and unexpended plant funds of all units of the University System of Georgia Section II of this volume reports the financial operations of State governmental units and Section III thereof reports the financial operations of units of the University System of Georgia One supplement lists the personnel of State agencies and the amount paid to each in the year for services travel expense and reimbursed expenses the second supplement lists personnel of the University System of Georgia and the amount paid to each in the year for services and for travel expense and the third supplement lists by State agency board commission authority retirement system and units of the University System of Georgia professional fees and reimbursable expenses paid and to whom such payments were made The undersigned State Auditor continues the policy of requiring a firm of Georgia Certified Accountants to audit any accounts that the State Auditor is required by law to administer or to have any part in the administration of such as the Department of Audits funds and all the funds of the various boards and authorities on which the State Auditor by law is required to serve as a board member Unit reports of all State agencies and units of the University System of Georgia with fuller detail and analysis are on file in this office and are open to public inspection Respectfully TABLE OF CONTENTS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA SECTION II ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS FINDINGS AND IMPROPER OR QUESTIONED COSTS STATE REVENUE RECEIPTS Summary of State Revenue Receipts Detail of State Revenue Receipts by Class STATISTICS State Revenue Receipts Distribution of Revenue Receipts by Purpose Distribution of Revenue Receipts by Object DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS GENERAL FUND Balance Sheet Statement of Changes in Fund Balance Statement of Funds Available and Expenditures Analysis of Appropriation Allotments BALANCE SHEET BUDGET FUNDS ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM BALANCE SHEET BUDGET FUNDS BY SPENDING UNITS STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUNDS ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BUDGET FUNDS BY SPENDING UNITS STATE REVENUE COLLECTIONS FUND Statement of Cash Receipts and Disbursements by State Units DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND Combined Balance Sheet Fund Type and Account Group Statement of Cash Receipts and Disbursements Debt Service Fund OLD STATE FIXED DEBT SCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND Combined Balance Sheet Fund Type and Account Group Statement of Cash Receipts and Disbursements PUBLIC TRUST FUNDS Balance Sheet by State Units PRIVATE TRUST AND AGENCY FUNDS Balance Sheet by State Units 22 26 32 44 45 53 54 56 58 59 61 62 67 70 74 78 99 100 116 117 SECTION III ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CONSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA wmZZZTSTJaam TABLE OF CONTENTS SECTION III ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO FINANCIAL STATEMENTS FINDINGS AND IMPROPER OR QUESTIONED COSTS BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS Resident Instruction Fund Other Organized Activities Restricted Funds Auxiliary Enterprises Public Trust Funds Loan Funds Public Trust Funds Endowment Funds Unexpended Plant Fund Expended Plant Fund Agency Funds Student Activities Agency Funds Private Trust Page 140 144 150 152 155 156 158 159 160 162 164 166 COMBINED BALANCE SHEET ALL FUND TYPES AMD ACCOUNT GROUPS OF ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1986COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1986 ASSETS Cash and Temporary Investments Investments at Cost Accounts Receivable Inventories Due from Other Funds Prepaid Expense Land and Buildings Amount Available in Debt Service Fund Amount to be Provided for Retirement of General LongTerra Debt GOVERNMENTAL FUND TYPES 126088503914 S 21122192360 2278725185 124161781609 1483637650 104018645261 49313462 STATE REVENUE DEBT COLLECTIONS SERVICE 1263290043 454814530 CAPITAL PROJECTS 40979644971 Total Assets 128367229099 250835570342 1263290043 454814530 4097964497 LIABILITIES AND FUND EQUITY Liabilities Cash Overdraft Vouchers Payable Due to Other Funds State Bonds and Certificates of 1838 1879 and 1940 General Obligation Bonds Payable Total Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Designated for 1987 Appropriation to Department of Transportation Designated for 1987 Appropriation to Peace Officer and Prosecutor Training Fund Midyear Adjustment Reserve Revenue Shortfall Reserve Federal Funds Matching Funds and Other State Revenue Collections Unfunded Debt Service Funds Capital Projects Resident Instruction Fund Other Organized Activities and Auxiliary Enterprises Public Trust Funds Private Trust and Agency Funds Unreserved Designated for Subsequent Years1 Expenditures Surplus Total Fund Equity 1039388 144498444605 31597 2278725185 103938881597 146777169790 866999264 5020725086 15062175259 104058400552 3478447893 24428347502 104058400552 1263290043 1263290043 19271270 1560500 1560500 19271270 453254030 40960373701 453254030 40960373701 Total Liabilities and Fund Equity 128367229099 250835570342 1263290043 454814530 40979644971 The accompanying notes are an integral part of these financial statementsCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES AND UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1986 ACCOUNT GROUPS UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA 13721469248 TOTAL CMemorandum FIDUCIARY FUND TYPES GENERAL GENERAL FIXED LONGTERM ASSETS DEBT S PUBLIC PRIVATE TRUST Only TRUST AND AGENCY 1986 311127869969 1985 74868049056 73609550818 131256002069 674679539306 5060360177 720719544454 729260470876 11277829007 2935496 6809506873 142252052985 148587017458 1725969295 3209606945 106297370446 2967202947 76123810899 63875891 113189353 77617282 s 170039243040 162899643910 332938886950 282411342771 4532540 30 453254030 4933316714 1426112459 70 142611245970 118382683286 760825417369 S 73612486314 S 170039243040 S 143064500000 190280825394 1759723021102 1493999464302 14371198436 14371198436 S 601264503 143064500000 10381453893 79763664 19271270 169852361437 106297370446 1560500 143064500000 3471958880 134531192261 76123810899 1560500 123316000000 143064500000 10461217557 419235063653 337444522540 170039243040 162899643910 3329388 50 S 282411342771 288507565 45603116 866999264 5020725086 15062175259 104058400552 1263290043 453254030 41005976817 770396262 4607813413 13823440239 92931823050 638042728 4933316714 46542667855 746454218933 73011221811 3836218045 8247679553 727598772 3836218045 754701898486 73738820583 5786824988 635601754271 44798219648 746454218933 S 73011221811 170039243040 4062864441 4062864441 3478447893 3692803655 19727988603 179819607837 1340487957449 1156554941762 760825417369 73612486314 170039243040 143064500000 190280825394 1759723021102 1493999464302COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1986COMBINED STATEMENT OF CHANGES IS FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FUNDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1986 FUND BALANCES JULY 1 1985 Reserved Unreserved Designated for Subsequent Years Surplus Expenditures Due from Other Funds Surplus Units of the University System of Georgia Adjustments to Prior Years Receivables Payables Revenues and Expenditures Excess of Funds Available over Expenditures DEDUCTIONS Due to Other Funds Surplus Budget Fund Unreserved Fund Balance Surplus Returned to General Fund Fund Balance Carried Over from Prior Year as Funds Available GENERAL BUDGET STATE REVENUE COLLECTIONS S 19490157479 S 92931823050 638042728 19727988603 39218146082 92931823050 638042728 2278725185 79763664 4988162221 22149622317 100983704781 1263290043 24428347502 106051630666 1263290043 2278725185 39218146082 619424059 92026903920 638042728 39218146082 94925053164 638042728 FUND BALANCES JUNE 30 1986 S 24428347502 104058400552 1263290043 The accompanying notes are an integral part of these financial statementsCOMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FOND TYPES OF ALL STATE AGENCIES AND CURRENT FUNDS AND UNEXPENDED PLANT FONDS OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA YEAR ENDED JUNE 30 1986 DEBT SERVICE CAPITAL PROJECTS UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA TOTALS Memorandum Only 4933316714 46505902051 5823590792 170322832814 101080495246 3380774850 3380774850 19727988603 3215544323 000 4933316714 46505902051 9204365642 S 193431596267 104296039569 453254030 S 453254030 40960373701 40960373701 S 2242049878 6049532517 2278725185 79763664 2746112343 171859777389 1761610707 60432751 20347663646 168160616392 3807482639 176964378581 190330323496 4933316714 46505902051 4933316714 46505902051 79763664 5252607242 2278725185 79763664 619424059 188574918737 1761610707 60432751 31774281 99340949059 5332370906 191552831645 101194766798 453254030 40960373701 7679477375 178843143203 S 193431596267 SECTION II REPORT OF THE STATE AUDITOR OF GEORGIA ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEMCOMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM JUNE 30 1986yrawi COMBINED BALANCE SHEET ALL FUND TYPES AHD ACCOUNT GROUPS OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM JUNE 30 1986 GOVERNMENTAL FUND TYPES ASSETS Cash and Temporary Investments Investments at Cost Accounts Receivable Inventories Due from Other Funds Prepaid Expense Land and Buildings Amount Available in Debt Service Fund Amount to be Provided for Retirement of General LongTerm Debt GENERAL BUDGET 126088503914 21122192360 124161781609 1483637650 2198961521 103938881597 49313462 STATE REVENUE COLLECTIONS 1263290043 DEBT SERVICE 454814530 Total Assets 128287465435 250755806678 1263290043 454814530 LIABILITIES AND FUND EQUITY Liabilities Cash Overdraft Vouchers Payable Due to Other Funds State Bonds and Certificates of 1838 1879 and 1940 General Obligation Bonds Payable Total Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Designated for 1987 Appropriation to Department of Transportation Designated for 1987 Appropriation to Peace Officer and Prosecutor Training Fund Midyear Adjustment Reserve Revenue Shortfall Reserve Federal Funds Matching Funds and Other State Revenue Collections Unfunded Debt Service Fund Capital Projects Public Trust Funds Private Trust and Agency Funds Unreserved Surplus Total Fund Equity 5 144498444605 103938881597 2198961521 103938881597 146697406126 000 866999264 5020725086 15062175259 104058400552 3398684229 1263290043 453254030 24348583838 104058400552 1263290043 453254030 Total Liabilities and Fund Equity 128287465435 250755806678 1263290043 The accompanying notes are an integral part of these financial statements 454814530COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM JUNE 30 1986 ACCOUNT GROUPS CAPITAL PROJECTS 40979644971 FIDUCIARY FUND TYPES GENERAL PUBLIC PRIVATE TRUST FIXED TRUST AND AGENCY ASSETS 74868049056 736095508 18 674679539306 11277829007 29354 96 170039243040 GENERAL LONGTERM TOTALS Memorandum Only DEBT 1986 297406400721 1985 119654547347 715659184277 724290157752 135442546112 141963946967 1483637650 1402242902 106137843118 76002945397 49313462 57097904 170039243040 133282570797 453254030 453254030 4933316714 142611245970 142611245970 118382683286 25417369 73612486314 170039243040 143064500000 1569282668380 1319969509066 19271270 14371198436 601264503 19271270 14371198436 S601264503 170039243040 19271270 3471958880 159470907544 127927090668 106137843118 76002945397 1560500 1560500 143064500000 143064500000 123316000000 143064500000 S 408694082432 330719555445 S 170039243040 133282570797 000 288507565 40960373701 746454218933 73011221811 866999264 5020725086 15062175259 104058400552 1263290043 453254030 40960373701 746454218933 73011221811 3398684229 770396262 4607813413 13823440239 92931823050 638042728 4933316714 46505902051 627777647524 44022937426 19667555852 40960373701 746454218933 73011221811 170039243040 S 1160588585948 989249953621 40979644971 760825417369 73612486314 170039243040 143064500000 S 1569282668380 1319969509066COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING DNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1986COMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES 91 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1986 FUND BALANCES JULY 1 1985 Reserved Unreserved Surplus 19490157479 92931823050 19667555852 39157713331 92931823050 Due from Other Funds Surplus Adjustments to Prior Years Receivables Payables Revenues and Expenditures Excess of Funds Available over Expenditures DEDUCTIONS Due to Other Funds Surplus Unreserved Fund Balance Surplus Returned to General Fund Fund Balances Carried Over from Prior Year as Funds Available 2198961521 4988162221 22149622317 100983704781 24348583838 105971867002 2198961521 619424059 39157713331 92026903920 39157713331 94845289500 FUND BALANCES JUNE 30 1986 24348583838 S 104058400552 The accompanying notes are an integral part of these financial statementsCOMBINED STATEMENT OF CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1986 STATE REVENUE DEBT CAPITAL COLLECTIONS SERVICE PROJECTS TOTALS Memorandum Only 638042728 4933316714 46505902051 164499242022 95947262284 19667555852 638042728 4933316714 46505902051 184166797874 95947262284 S 2198961521 1701177956 4988162221 20030785410 1263290043 453254030 40960373701 165810244872 162774402931 S 1263290043 453254030 40960373701 172997368614 184506366297 2198961521 1701177956 619424059 31774281 638042728 4933316714 46505902051 183261878744 94553878470 638042728 4933316714 46505902051 186080264324 96286830707 1263290043 453254030 40960373701 S 171083902164 184166797874COMBINED STATEMENT OF REVENUES EXPENDITURES ASP TRANSFERS ALL GOVERNMENTAL FUND TYPES ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 19COMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES 91 ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1986 Taxes Fines and Forfeits Grants from U S Government Donations for Operations Rents on Investment Properties Interest Earned Contributions from Public Trust Funds Operating Earnings from Fees Rents and Sales for Services Total State Revenue Receipts EXPENDITURES 6060138839 S 1195183 196949104563 4579019 1438275723 555469506 70989261570 1195183 275996829220 Current Personal Services Regular Operating Expenses Benefits Grants Other Travel Motor Vehicle Equipment Purchases Publications and Printing Equipment Purchases Computer Charges Real Estate Rentals Telecommunications Per Diem Fees and Contracts Capital Outlay Authority Lease Rentals General Obligation Debt Sinking Fund Debt Service Bonds Redeemed Bonds Refunded Interest and Fiscal Charges Total Governmental Costs EXCESS DEFICIENCY OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES USES CarryOver from Prior Years Fund Balances Prior Years Unreserved Fund Balance Surplus Lapsed Appropriations from General Fund to Budget Fund Transfers from State Revenue Collections Fund to General Fund Proceeds of General Obligation Bonds Issuance Costs and Discount of Bonds Issued Good Faith Deposit on Unissued Bonds Good Faith Deposit Received in Prior Year Operating Transfers From Other Funds To Other Funds Transfers to Various Authorities for Advance Retirement of Bonds and Defeasance of Bonds Total Other Financing Sources Uses 000 116601192029 1128 3434 466 17 14 11 31 63 29 51 479 747 33 190 73758669 66592012 79586059 84526088 98976989 54162592 58687344 62245621 88669584 46363171 27221227 64530514 86240426 48994934 S000 786841747259 1195183 S 510844918039 39157713331 S 92026903920 619424059 519701218900 519701218900 502072508644 100500000 22148427134 611828622820 EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 22149622317 100983704781 The accompanying notes are an integral part of these financial statementsCOMBINED STATEMENT OF REVENUES EXPENDITURES AND TRANSFERS ALL GOVERNMENTAL FUND TYPES OF ALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1986 STATE REVENUE DEBT COLLECTIONS SERVICE CAPITAL PROJECTS TOTALS Memorandum Only 484908777565 600102717 9177312217 8011563460 502697755959 840605938 40605938 490968916404 45223666438 5774849147 195501219 196950299746 4579019 600102717 17231043025 555469506 80955837228 202304454786 10711265 453390202 13168616899 519390613 76839271046 7729861345 787266247645 745532499200 116601192029 103871931387 000 502697755959 112873758669 105451368278 343466592012 282718254084 s 600 304 54 46739616513 1784526088 1498976989 1154162592 3158687344 6362245621 2988669584 5146363171 41277616379 1644142110 1323182635 991466686 2780190998 5557430232 2760852808 4820980030 4 41 735 71 48374394798 39891697454 363 094 985 02 111074029016 92881127217 190 489 94934 3386240426 000 4758176307 000 173 356 930 325 00000 00000 17393000000 35632500000 11230000000 000 191 569 334 69402 74468 19156969402 876791924254 89525676609 9240420000 531 368 290 167 868 025 411 27 82 711198836605 522 928 68530 34333662595 638042728 502072508644 4933316714 S 46505902051 501434465916 44157500000 646547973 4301853819 28616500000 361330000 4402353819 311503349 183261878744 619424059 000 000 72774000000 646547973 000 361330000 4402353819 4402353819 311503349 94553878470 31774281 000 000 34642000000 000 361330000 276740000 2612726057 2612726057 871502415 52746122560 70047214883 255335921481 128440740336 1263290043 453254030 40960373701 165810244872 S 162774402931 23ALL STATE AGENCIES EXCLODING ONUS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTSALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF ACCOUNTING The State of Georgia maintains the General Fund the Budget Fund and the Public Trust Funds in accordance with a comprehensive basis of accounting called the Modified Accrual Basis This basis of accounting is defined as that method of accounting in which expenditures other than accrued interest on general longterra debt are recorded at the time the liabilities are incurred and revenues are recorded when received in cash except for material or available revenues which should be accrued to reflect properly the taxes levied and the revenues earned The State Revenue Collections Fund the Debt Service Fund the Capital Projects Fund and the Private Trust and Agency Funds are maintained on the cash basis of accounting This basis of accounting is defined as that method of accounting in which certain revenues and the related assets are recognized when received rather than when earned and certain expenses are recognized when paid rather than when the obligation is incurred DESCRIPTION OF FUNDS GOVERNMENTAL FUND TYPES GENERAL FUND The General Fund is used to account for all State revenue collections remitted to the Department of Administrative Services Fiscal Division and the interest received revenue funds paid out and transfers to the various State Agencies for operational costs in the fiscal year BUDGET FUND The Budget Fund is a consolidation of the Budget Funds of the various units of State government These funds account for the operations and activities of the various State Agencies Boards and Commissions under the terms of Act No 791 of Georgia Laws 1986 as approved February 27 1986 by the General Assembly of Georgia which is referred to in this report as the Amended Appropriations Act of 19851986 STATE REVENUE COLLECTIONS FUND The State Revenue Collections Fund is a consolidation of the State Revenue Collections Funds of the various collecting units of State government These funds account for the collection of various taxes fines and forfeits fees rents interest earned and sales of services as required by State law Revenues collected by the various collecting units are remitted to the General Fund Unremitted funds at the end of the fiscal year will be remitted in the subsequent period DEBT SERVICE FUND The Debt Service Fund accounts for the accumulation of resources and the subsequent disbursement of such resources to pay principal and interest on the longterm debt of the State resulting from the issuance of General Obligation bonds Longterm debt of the State resulting from the issuance of various Authority bonds is funded through lease agreements between various governmental agencies and the various authorities and the accountability of the resources and the payment of principal and interest of this debt are with the various issuing authorities CAPITAL PROJECTS FUND The Capital Projects Fund accounts for the accumulation of resources and the subsequent disbursement of such resources for capital outlay projects by the Georgia State Financing and Investment Commission FIDUCIARY FUND TYPES PUBLIC TRUST FUNDS The Public Trust Funds account for activities in which the State acts as a trustee for an individual an organization or employee groups The costs of administering certain trust funds are funded from available resources through transfers to the Budget Fund of the spending unit administering the trust PRIVATE TRUST AND AGENCY FUNDS The Private Trust and Agency Funds account for activities in which the State acts as an agent for various governmental agencies and organizations ACCOUNT GROUPS GENERAL FIXED ASSETS This account is not a fund It represents a summary of the fixed assets of the State financed by funds derived from the sale of General Obligation bondsALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES DESCRIPTION OF FUNDS ACCOUNT GROUPS GENERAL LONGTERM DEBT This account is not a fund It represents a summary of the bonded indebtedness of the State from the sale of General Obligation bonds TOTAL COLUMNS ON COMBINED STATEMENTS Total columns on the Combined Statements are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis Data in these columns do not present financial position results of operations or changes in financial position in conformity with generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data OTHER FINANCIAL NOTES 1 DESIGNATED FOR 1986 APPROPRIATION TO DEPARTMENT OF TRANSPORTATION The Fund Balance reserved and designated for 1986 Appropriation to Department of Transportation represented the excess of actual Motor Fuel Tax collections for the year ended June 30 1985 over the estimated Motor Fuel Tax collections budgeted for fiscal year ended June 30 1986 This reserve was established in compliance with Article III Section IX Paragraph VI subsection b of the State Constitution 2 DESIGNATED FOR 1987 APPROPRIATION TO THE PEACE OFFICER AND PROSECUTOR TRAINING FUND The Fund Balance reserved and designated for 1987 Appropriation to the Peace Officer and Prosecutor Training Fund was established in compliance with Act No 451 of the 1983 Georgia Laws This Act provides that An amount equal to all funds remitted as provided in Code Section 152174 in the immediately preceding year shall be appropriated to fund law enforcement or prosecutorial officers training or both and activities incident thereto 3 MIDYEAR ADJUSTMENT RESERVE The Fund Balance reserved for Midyear Adjustment Reserve was established in compliance with Act No 1423 of the 1982 Georgia Laws This Act provides that The State Auditor shall reserve from State surplus as of June 30 of each fiscal year an amount equal to one percent of the net revenue collections of such fiscal year to the extent that such surplus is available therefor before provision has been made for the Revenue Shortfall Reserve 4 REVENUE SHORTFALL RESERVE The Fund Balance reserved for Revenue Shortfall Reserve was established in compliance with Act No 901 of the 1976 Georgia Laws This Act provides that The State Auditor shall reserve from State surplus as of June 30 of each fiscal year an amount equal to three percent of the net revenue collections of such fiscal year to the extent that such surplus is available therefor 5 RECLASSIFICATION OF REVENUES AND TRANSFERS Revenue from the Budget Funds shown on the Statement of Cash Receipts and Disbursements of the Debt Service Fund of the State of Georgia General Obligation Debt Sinking Fund is shown as a credit to expenditures of the Debt Service Fund on the Combined Statement of Revenues Expenditures and Transfers Revenue shown from the Georgia State Financing and Investment Commission is shown under Other Financing Sources Uses of the Debt Service Fund on the Combined Statement of Revenues Expenditures and Transfers as a transfer from other funds Transfers shown as reductions to income on the Statement of Cash Receipts and Disbursements of the Construction Fund of the Georgia State Financing and Investment Commission are shown under Other Financing Sources Uses of the Capital Projects Fund on the Combined Statement of Revenues Expenditures and Transfers as transfers to other funds and to various authorities for advance retirement of bonds and defeasance of bonds 6 GENERAL LONGTERM DEBT In November 1972 the voters of the State of Georgia approved a comprehensive amendment to the Constitution of 1945 Georgia Laws 1972 page 1523 the Amendment which permits the State to finance its needs directly through the issuance of general obligation debt Prior to the adoption of the Amendment the States capital outlay needs were met through the issuance of bonds by ten separate State authorities and secured by lease rental agreements between the authorities and various State departments and agencies The provisions of the Amendment were implemented by the General Assembly in 1973 with the enactment of the Georgia State Financing and Investment Commission Act Georgia Laws 1973 page 750 et seq the Act and the constitutionality of the new system of State financing was favorably adjudicated by the Supreme Court of Georgia in a decision rendered on July 16 1974 in Sears v State of Georgia 232 Ga 547 1974ALL STATE AGENCIES EXCLUDING UHITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 OTHER FINANCIAL NOTES The changes in General LongTerm Bonded Indebtedness during the fiscal year ended June 30 1986 were as follows General Obligation Bonds Payable at July 1 1985 Add Bonds Issued Less Bonds Redeemed Bonds Refunded General Obligation Bonds Payable at June 30 1986 123316000000 72774000000 17393000000 35632500000 S 143064500000 In the year under review the Georgia State Financing and Investment Commission redeemed the following bonds in advance of due date BOND SERIES 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976C 1976D 1977A 1977C 1977D 1980A 1982B 1984B 1985F 1985H 1986B PRINCIPAL AMOUNT 15000000 21500000 500000 13000000 20500000 86500000 83500000 4000000 5000000 2000000 65500000 415000000 50000000 10000000 50000000 328500000 450000000 3042500000 4663000000 On May 8 1986 the Georgia State Financing and Investment Commission issued 44157500000 in State of Georgia General Obligation Refunding Bonds 1986B to advance refund 35632500000 of certain outstanding callable maturities of general obligation bonds of the State of Georgia The entire proceeds of 43510952027 net of 646547973 in original issue discount underwriting fees and other issuance costs plus an additional 1073065125 of available State appropriated funds were used to purchase United States government securities which were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the refunded bonds As a result the following bond issues are considered to be defeased and the liability for these bonds has been removed from the general longterm debt account group BOND SERIES 1981A 1981C 1981D 1982B 1982E 1984B 1985A 1985C 1985H PRINCIPAL AMOUNT 8828000000 4363500000 294500000 7786000000 2493500000 8137500000 1995000000 583500000 1151000000 35632500000 The refunding transaction has saved the State aggregate debt service payments of 12678607344 and will result in an economic gain or present value savings of 3486728379 over the life of the refunded bonds 7 RETIREMENT SYSTEMS The State of Georgia contributes to the following retirement systems Employees1 Retirement System of Georgia Georgia Legislative Retirement System Teachers Retirement System of Georgia Public School Employees Retirement System of Georgia Trial Judges and Solicitors Retirement Fund Superior Court Judges Retirement System and District Attorneys Retirement System The Employees Retirement System of Georgia was established in 1949 for all regular employees of State Departments Bureaus etc and Tax Collectors their employees and state Court employees The Georgia General Assembly in Georgia Laws 1982 Act No 1372 amended the 1949 Act establishing this Retirement System This act created a new retirement benefits plan with a new benefit structure requiring changed participation requirements for new employees hired on or after July 1 1982 This Act also gave members of the Retirement System prior to July 1 1982 the option of remaining under the old benefits plan or transferring to the new plan The Employees Retirement System of Georgia has approximately 54700 members of which approximately 37100 remain under the old benefits plan At June 30 1986 the contribution ofALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS JUNE 30 19 OTHER FINANCIAL NOTES members remaining under the old benefits plan was computed at 4 on the first 420000 of annual salary and 6 of salary in excess of 420000 These employees actually paid 1 14 of salary to the Retirement System and the State paid the remainder of the employees contributions on behalf of the employees The employers contribution was 1270 of annual salary At June 30 1986 there were approximately 17600 members of the new benefits plan and their contribution to the Retirement System was computed at 14 of 1 of annual salary The employers contribution for members of the new benefits plan was 1770 of annual salary The consulting actuary is George B Buck Consulting Actuaries Inc New York New York The Georgia Legislative Retirement System was established in 1967 to provide for retirement allowances and other benefits for the members of the General Assembly and staff members Prior to 1981 this Retirement System had no membership and those eligible for membership were members of the Employees Retirement System of Georgia An Act of the General Assembly in 1980 amended the Act of 1967 creating this Retirement System and required that eligible members make an election to remain in the Employees Retirement System or become a member of the Georgia Legislative Retirement System This Act further required that their election be made prior to the second Monday in January 1981 This Retirement System has 231 active members who contribute 7 12 of their salaries of which 4 34 less 700 monthly is contributed by the State on behalf of each member and the member actually pays the remainder The employers contribution is currently 2018 monthly for each active member The consulting actuary is George B Buck Consulting Actuaries Inc New York New York The Teachers Retirement System of Georgia was established in 1943 for all public school and college teachers administrators clerical workers supervisors librarians and other related personnel This Retirement System has approximately 135000 members of which approximately 110000 are active and contribute 6 of their salaries The State currently contributes 1323 of State salaries and the local boards of education contribute 1271 of salaries for employees on amount in excess of State salaries and on employees in excess of State Teacher allotment The consulting actuary is George B Buck Consulting Actuaries Inc New York New York The Public School Employees Retirement System of Georgia was established in 1970 for school bus drivers and cafeteria employees of schools as well as all nonprofessional employees ineligible under the Teachers Retirement System This Retirement System has approximately 27060 active members who contribute 400 each per month for nine months of the year In the current year the State contributed 1312500000 The consulting actuary is George B Buck Consulting Actuaries Inc New York New York The Trial Judges and Solicitors Retirement Fund was established in 1968 for Superior Court Judges District Attorneys City Judges and Solicitors This Retirement Fund has 125 members who contribute 7 12 of salary if they do not choose survivors benefits if they choose survivors benefits they contribute 10 of salary The State contributes 15 of salary This fund is a money purchase plan and no actuarial valuation has been prepared for this system The Superior Court Judges Retirement System was established in 1976 for Superior Court Judges Superior Court Judges who were members of the Trial Judges and Solicitors Retirement Fund on the date this Retirement System was established were given the option to remain in that system or join the new system Superior Court Judges who became judges after December 31 1976 became members of the new system The Superior Court Judges Retirement System has 124 active members who contribute 7 12 of State salary If they elect spouses benefit coverage they may contribute an additional 2 12 which will entitle surviving spouse for benefit coverage for life or until remarriage or they may contribute an additional 2 34 which will entitle surviving spouse for benefit coverage for life Members also have the option of contributing an additional 1 of State salary and becoming eligible for post retirement costofliving benefit adjustments The State contributes 5 less 700 monthly on behalf of each member and the member actually pays the remainder The employers contribution is currently 19 of State salaries paid The consulting actuary is The Wyatt Company Atlanta Georgia The District Attorneys Retirement System was established in 1978 for District Attorneys District Attorneys who were members of the Trial Judges and Solicitors Retirement Fund on the date this Retirement System was established were given the option to remain in that system or join the new system District Attorneys taking office on or after January 1 1979 became members of the new system The District Attorneys Retirement System has 43 active members who contribute 7 12 of salary if they do not choose survivors benefits if they choose survivors benefits they contribute 10 of salary The State contributes 5 less 700 monthly on behalf of each member and the member actually pays the remainder The employers contribution is currently 10 of salaries paid The consulting actuary is The Wyatt Company Atlanta GeorgiaALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 OTHER FINANCIAL NOTES 8 SICK LEAVE AND ANNUAL LEAVE Except for employees of the Superior Courts of Georgia and the Board of Regents of the University System of Georgia all regular State employees of State Departments Bureaus etc earn one and onequarter days per month of sick leave These employees may accrue up to ninety days of sick leave When any of these employees terminate employment with the State they receive no compensation for any accrued sick leave Except for employees of the Superior Courts of Georgia all regular State employees of State Departments Bureaus etc earn one and one quarter days per month of annual leave for State service not in excess of five years those employees with service of five to ten years earn one and onehalf days per month annual leave and those employees with service in excess of ten years earn one and threequarter days per month annual leave Except for employees of the State Soil and Water Conservation Committee employees earning annual leave on this basis may accrue up to forty five days of annual leave and are paid for unused accumulated annual leave upon retirement or termination of employment Employees of the Superior Courts of Georgia do not earn sick or annual leave because the Courts have not adopted a policy to provide for the earning and accumulation of leave for court employees Employees of the Board of Regents of the University System of Georgia earn one day of sick leave each month with no maximum limit established The policy of the State Soil and Water Conservation Committee limits maximum accumulation to thirty days of annual leave and provides for payment for unused accumulated leave upon retirement or termination of employment On June 30 1986 the unrecorded consolidated estimated liability of all State Departments Bureaus etc amounted to 8539560831 for accumulated annual leave Funds are provided in the appropriations to State Departments Bureaus etc each year to cover the cost of annual leave of terminated employees Certain employees who retire with one hundred and twenty days or more of forfeited sick and annual leave are entitled to additional service credit in the Employees Retirement System of GeorgiaALL STATE AGENCIES EXCLUDING UNITS OF THE UNIVERSITY SYSTEM FINDINGS AND IMPROPER OR QUESTIONED COSTSFINDINGS AND IMPROPER OR QUESTIONED COSTS BUDGETED OBJECT CLASSES OVER EXPENDED The following State agencies over expended amounts budgeted in the object classes indicated by the amounts shown and are in violation of Section 79 of the Amended Appropriations Act of 19851986 Community Affairs Department of Per Diem Fees and Contracts Corrections Department of A Departmental Operations Computer Charges B Correctional Institutions Transitional Centers and Support Health Service Purchases Education Department of APEG Grants Instructional Media APEG Grants Maintenance and Operation NonAPEG Grants Superintendents Salaries Human Resources Department of C Community Mental HealthMental Retardation Youth Services and Institutions Supportive Living Benefits Insurance Department of Computer Charges Per Diem Fees and Contracts Labor Department of WIN Grants Public Service Commission Computer Charges Real Estate Rentals Regents of the University System of Georgia Board of A Resident Instruction Authority Lease Rentals Special Desegregation Programs B Regents Central Office and Other Organized Activities Fire Ant and Environmental Toxicology Research Agricultural Research Sports Hall of Fame Board Georgia Cost of Operations Student Finance Commission Georgia Publications and Printing Telecommunications 1543041 37850654 43815143 300 2307139 111957 501977 1408988 6173452 3191192 956752 1452042 247893 20748 2307439 613934 10773632 400301 12548851 266610 38243 NONCOMPLIANCE WITH PAYROLL REGULATIONS AND SALARY OVERPAYMENTS The following State agencies had unresolved payroll exceptions that had been reported by the State Personnel Board Merit System of Personnel Administration Employees Services Division or had salary overpayments to individuals for which reimbursement should be secured Administrative Services Department of Agriculture Department of Corrections Department of Human Resources Department of Judicial System Superior Courts miscalculations of terminal pay and leave Medical Assistance Department of Pardons and Paroles Board of Public Safety Department of Revenue Department of Secretary of State Transportation Department of GENERAL FIXED ASSETS EQUIPMENT INVENTORY In a number of State agencies we found inadequate records were maintained or serious deficiencies existed in the internal controls utilized in maintaining equipment inventory and accounting for General Fixed Assets Inventories were not maintained in accordance with the requirements contained in the Statewide Property Management System Manual published by the Department of Administrative Services and in some instances 24436 10969 33147 2985999 s 60719 13250 64575 s 107394 7050 17316 68946 FINDINGS AND IMPROPER OR QUESTIONED COSTS GENERAL FIXED ASSETS EQUIPMENT INVENTORY where Federal funds were utilized in the purchase of equipment records were not maintained in accordance with Federal Property Management Standards Inadequate records or serious deficiencies existed in the following State agencies Agriculture Department of Corrections Department of Defense Department of Education Department of Governor Office of the Human Resources Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Labor Department of Law Department of FEDERAL ASSISTANCE COMPLIANCE DISCLOSURERS Medical Assistance Department of Pardons and Paroles Board of Personnel Board State Merit System of Personnel Administration Postsecondary Vocational Education Board of Public Safety Department of Public Service Commission Public Telecommunications Commission Georgia Revenue Department of Secretary of State Soil and Water Conservation Committee State Transportation Department of Our review of internal controls and substantive testing in the various State agencies for compliance with Federal requirements in the administration of Federal programs disclosed instances of noncompliance Our findings cover a wide range of problems and include deficiencies in cash management financial reporting eligibility determination and monitoring efforts and also include improper utilization of funds and distribution of expenditures as well as property management inadequacies Applicable findings are disclosed in the individual audit reports of the following State agencies Agriculture Department of Labor Department of Community Affairs Department of Medical Assistance Department of Corrections Department of Natural Resources Department of Defense Department of Postsecondary Vocational Education Board of Education Department of Public Safety Department of Governor Office of the Public Service Commission Human Resources Department of Public Telecommunications Commission Georgia Insurance Department of Secretary of State Investigation Georgia Bureau of Transportation Department of INDIVIDUAL AUDIT REPORTS The Findings and Improper or Questioned Costs Section of the individual audit reports details other unusual situations deficiencies or other problems relative to the financial operations of each State agency The following comments disclose the material findings shown in the individual audit reports CORRECTIONS DEPARTMENT OF IMPROPER EXPENDITURES The audit report for the prior year called attention to an improper expenditure of 68612 for coffee breaks and refreshments at various conferences for which reimbursement was requested No refund was secured for this expenditure in the year under review however in the subsequent year reimbursement was secured and deposited to the appropriate Budget Fund and is therefore reflected as an account receivable at June 30 1986 In the year under review an expenditure of 42000 was made from the A Budget Departmental Operations for the use of a State aircraft to transport nonemployees of the Department to attend the funeral of a former employee of the Department of Corrections The State Auditor has opined that expenditures of this nature are not in accordance with the Amended Appropriations Act of 19851986 as approved by the General Assembly Reimbursement of 42000 should be secured for deposit to the appropriate Budget Fund MOTOR VEHICLE EQUIPMENT INVENTORY The Amended Appropriations Act for the fiscal year ended June 30 1986 authorized the Department of Corrections to have a maximum of 603 motor vehicles At June 30 1986 the Department had 719 motor vehicles which was 116 more than authorized The Department should establish necessary internal controls to ensure that motor vehicles maintained are not in excess of authorized number 33 FINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS CORRECTIONS DEPARTMENT OF EDP REVIEW COMMITTEE APPROVAL In the year under review the Department of Corrections failed to obtain EDP Committee approval for 66172102 of the 66601962 expended for leasepurchase and purchase of computer equipment The failure to secure review committee approval of the expenditures is in violation of the Governors Executive Order issued under authority of Georgia Code Section 50511 EDUCATION DEPARTMENT OF IMPROPER EXPENDITURES In the year under review examination disclosed the following improper expenditures made from the Budget Fund of the Department of Education Microwave Oven For Employee Use 22650 Refreshments 5076 Dinners for Spouses of Members of Council on Vocational Education 12600 40326 Reimbursement should be secured for these improper expenditures RESULTS OF EXAMINATION OF PRIOR YEARS UNAUDITED BANK ACCOUNT The audit report for the period ended June 30 1985 called attention to an unaudited bank account for the Gifted Program Our subsequent examination disclosed that the bank account was used for the deposit of registration fees and the payment of expenses in connection with Gifted Program workshops Our examination further disclosed that registration fees paid by participants in a workshop on November 18 and 19 1983 held at the Ramada Hotel Capitol Plaza Atlanta Georgia were not sufficient to cover expenses incurred Subsequently the registration fees paid by participants in a workshop on March 2 and 3 1984 held at The Desoto Hilton Savannah Georgia were utilized to cover the outstanding balance of the earlier workshop resulting in insufficient funds available to cover expenses incurred for the latter workshop In fiscal year 1984 the Department utilized 200000 from an unrestricted agency fund toward liquidation of the balance due to The Desoto Hilton leaving an unpaid balance of 334834 In fiscal year 1985 the Department remitted from the operating account 334834 to cover this balance of which 150000 was charged to ECIA Chapter 2 funds and 184834 was charged to State funds While most charges relating to these workshops may be appropriate expenses of the funds charged supporting documentation was not sufficient to determine if this payment was appropriate since an itemized statement was not available Subsequently this bank account has been closed and an agency fund has been established for Gifted Program Workshops under the control of the fiscal office of the Department Future workshops should be administered by the fiscal office through this agency fund with receipts and payments properly recorded and proper documentation maintained to support transactions Fees assessed of participants in workshops should be for amounts adequate to fund expenses incurred to ensure the solvency of the agency fund PRIVATE TRUST AND AGENCY FUNDS INADEQUATE ACCOUNTING RECORDS In the year under review deficiencies were noted in the accounting records pertaining to Private Trust and Agency Funds Deficiencies noted were as follows 1 Bank reconciliations were not performed on certain accounts 2 Ledgers were not maintained on certain accounts 3 Activities within certain accounts were recorded incorrectly 4 Certain accounts were not recorded on the books and records The Department should correct the above deficiencies and establish accounting procedures to ensure the proper recording of all activities within the various accounts of the Private Trust and Agency Funds HUMAN RESOURCES DEPARTMENT OF MOTOR VEHICLE EQUIPMENT INVENTORY A comparison of motor vehicle purchases to equipment inventory listings disclosed that not all motor vehicle purchases were posted to the inventory records Audit tests indicated that established procedures were not fully implemented and as a result internal controls were not adequate to ensure that all motor vehicle purchases were included on the Departments inventory recordsFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS HUMAN RESOURCES DEPARTMENT OF MOTOR VEHICLE EQUIPMENT INVENTORY The Amended Appropriations Act of 19851986 provided for the Department of Human Resources to utilize 1966 motor vehicles At June 30 1986 the Departments official motor vehicle inventory numbered 2726 motor vehicles which was 760 more than authorized by the Act The Department of Human Resources should take action to ensure that an accurate motor vehicle inventory is maintained and updated on a timely basis Procedures should include periodic reconciliations of motor vehicle purchases reflected on the Departments accounting records to the motor vehicle inventory Controls should also be implemented to ensure that the Department is in compliance with the number of vehicles authorized in the Amended Appropriations Act MANUAL JOURNAL VOUCHER RERATE ENTRIES A review of selected manual journal vouchers which rerated blocks of expenditures between various funding sources of the Department of Human Resources disclosed the following 1 FUND SOURCE EXPENSE DISTRIBUTION ADJUSTMENTS Blocks of expenditures were rerated between Federal and State fund sources A comparison of expenditure totals as initially recorded in accordance with the federally approved Cost Allocation Plan to expenditures totals after rerate entries were recorded indicated that the basis for such entries was Department of Human Resources budget documents which distributed Federal grant availability between State fiscal years These entries could result in erroneous distributions of costs between State and Federal funds 2 INADEQUATE DOCUMENTATION OF RERATE ENTRIES Manual journal vouchers which supported the rerate entries contained inadequate explanations as to the purpose of the entries and had no supporting documentation attached After requests were made for documentation for these entries DHR personnel provided copies of DHR Budget Service Unit memoranda as support for the entries The memoranda were not cross referenced to the manual journal entries made and in some instances did not adequately explain the purpose or need for the rerate entries The rerate entries examined transferred blocks of expenditures and as a result reference numbers were not available which could be traced to specific invoices contracts or monthly cost reports from subrecipients or branch offices We did not examine all rerate entries recorded during Fiscal Year 1986 and were therefore unable to determine the full effect such entries had on the allocation of costs Consultations with the United States Department of Health and Human Services Cost Allocation Unit and additional testing will be completed in the subsequent fiscal year to determine the validity of such rerate entries LABOR DEPARTMENT OF INADEQUATE DOCUMENTATION As a part of our examination we utilized a monetary precision sample to test the accuracy and validity of transactions for the period Our examination of these randomly drawn transactions revealed that manual journal entries generally did not have adequate documentation attached and voucher packages did not contain receiving reports Steps should be taken to ensure that all transactions are supported by proper documentation so as to provide a clear audit trail ACCOUNTS PAYABLE The Balance Sheet of the Department of Labor Budget Fund reflected vouchers payable of 469658442 The subsidiary listing of vouchers payable provided could not be reconciled to the Balance Sheet by 48509 Steps should be taken to ensure that the subsidiary listing of vouchers payable are adequately reconciled to the Balance Sheet RECONCILIATION OF STATE ACCOUNTING RECORDS TO FEDERAL ACCOUNTING RECORDS The Department of Labor maintains two separate accounting systems as a result of differing accounting requirements for the State of Georgia and the Federal Government All transactions for the Department of Labor are reflected in both accounting systems In the year under review the expenditures on the State of Georgia accounting records could not be reconciled to the expenditures on the Federal accounting records by 1134331 This amount could not be identified to particular expenditure object codes or fund sources The Department of Labor is responsible for reconciling their accounting records The Department should take steps to ensure that the accounting records are reconciled on a timely basis in order to provide a proper audit trial between the two systems INVENTORY OF SUPPLIES The audit report for the year ended June 30 1985 disclosed deficiencies in the supply inventory system Further testing of supply inventory procedures for the period under review revealed the following 1 Quarterly physical inventory counts were not adequately reconciled to perpetual inventory records 2 Large variances existed between quarterly physical inventory counts and perpetual inventory records for printed forms 3 Controls over physical access to computer paper were inadequate The majority of computer paper was expensed when received and stored in a designated area Our review indicated that computer paper purchases which were charged to inventory rather than expense was stored in the same vicinity This situation could result in erroneous entries to the supply inventory and accounting records 4 Paper placed in inventory for printing of forms was not recorded on the perpetual inventory system 5 Forms on hand for use in the Job Training Partnership Program were not recorded on the perpetual inventory system 35 FINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS LABOR DEPARTMENT OF INVENTORY OF SUPPLIES The Department should strengthen the controls exercised over the central supply inventory Quarterly physical inventory counts should be reconciled to perpetual inventory records and variances be identified and investigated on a timely basis POLITICAL ACTIVITY Audit reports for the years ended June 30 1984 and 1985 reported that extensive investigations were made by Georgia Department of Labor concerning involvement of certain employees of the Department in political activities of an unethical nature In the year under review the Office of Inspector General United States Department of Labor conducted its own review of these activities In their final report they questioned 9391500 costs for these various activities The Grant Officer has issued an initial determination disallowing the costs but has delayed the final determination until adjudication of bonding claims has been processed As of the date of this report final determination had not been made UNEMPLOYMENT INSURANCE BENEFIT PAYMENTS The United States Department of Labor Office of Inspector General issued an audit report of an Audit of Federal Share of Unemployment Compensation Program for the period October 1 1981 through September 30 1984 The following is a listing of the results of the audit PROGRAM Extended Benefits Unemployment Compensation for Federal Employees Benefits Unemployment Compensation for ExServicemen Benefits COSTS RECOMMENDED FOR DISALLOWANCE 2565400 4361200 QUESTIONABLE COSTS 2820500 1368800 TOTAL 1795800 2820500 3934200 4189300 8550500 In the year under review the Georgia Department of Labor refunded the Costs Recommended for Disallowance for Extended Benefits of 1795800 to the U S Treasury As of the date of this report the remaining amount of 6754700 for Costs Recommended for Disallowance and Questionable Costs had not been resolved MEDICAL ASSISTANCE DEPARTMENT OF NONCOMPLIANCE WITH ELECTRONIC DATA PROCESSING EQUIPMENT PURCHASING REQUIREMENTS Georgia Code Section 50510 created the Electronic Data Processing Review Committee of the State of Georgia Executive Order dated January 19 1983 states That all boards departments and agencies of the State of Georgia engaged in data processing or computing activities shall submit to the Electronic Data Processing Review Committee by June 30 1983 or a later date set by the Committee a comprehensive plan for acquiring data processing and computing services Thereafter revisions to the plan shall be submitted annually The Executive Order also states that no board department or agency of State Government shall acquire electronic data processing or computer equipment or shall obtain data processing or computer services including consulting systems development programming computer time data preparation and related services from any agency other than an agency of State Government unless such acquisition of equipment or services is consistent with annual plans approved by the Committee or if such acquisition is inconsistent with such plans the deviations have been specifically approved by the Committee As of June 30 1986 the Department of Medical Assistance had not submitted a comprehensive plan to the Electronic Data Processing Review Committee Georgia Code Section 50557 states The Department of Administrative Services shall have the power and authority and it shall be the departments duty subject to this part to contract for the purchase lease or other mode of acquisition of all supplies materials services other than professional and personal employment services and equipment required by the stateunless the departments institutions and agencies of the State obtain written authority from the Department of Administrative Services to do so it shall be unlawful for any of them to purchase any supplies materials or equipment from sources other than as certified to them by the Department of Administrative ServicesFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS MEDICAL ASSISTANCE DEPARTMENT OF KONCOHPLIANCE WITH ELECTRONIC DATA PROCESSING EQUIPMENT PURCHASING REQUIREMENTS The Department of Medical Assistance purchased the following computer equipment from The Computer Company Incorporated without obtaining prior approval from the Electronic Data Processing Review Committee and the Department of Administrative Services 14 Telex Model 0078 Terminals 1 IBM 32 Port Controller with Accessories 1 Telex 287 Printer Terminal 3 Telex 078 Display Stations Freight 1354080 1052005 288750 267750 4872 2967457 DISALLOWANCE OF FEDERAL FINANCIAL PARTICIPATION The United States Department of Health and Human Services USDHHS routinely performs reviews and tests of the Medical Assistance Program for accuracy and compliance with regulations and established guidelines During the year under review the Department of Medical Assistance returned 404780100 of Federal Financial Participation to the USDHHS for disallowances disclosed by these reviews and tests Contingent material disallowances and penalties are discussed in Note 5 of Exhibit F Notes to Financial Statements of unit report MEDICAID BENEFITS REFUND HOLDING ACCOUNT The Department of Medical Assistance Benefits Recovery Section is responsible for establishing accounts receivable from providers for overpayments and disallowances and accounting for all refunds received from providers The Benefits Recovery Section maintains a manual cash receipts journal which balanced with the Fiscal Accounting and Control System FACS but did not balance with the Medicaid Management Information System MMIS During the year under review the Benefits Recovery Section did not reconcile the difference between undispositioned refunds on FACS of 1386573265 and the undispositioned refunds on MMIS of 1160568842 The net difference at June 30 1986 was 226004423 Of this difference 63518597 was due to the timing of information passed between the systems leaving an unknown difference of 162485826 MEDICAID MANAGEMENT INFORMATION SYSTEM MMIS The Department of Medical Assistance is the single State agency with authority to administer the State of Georgia Plan for Medical Assistance under Title XIX of the Social Security Act Attachment 419 of the State of Georgia Plan provides for the policies and methods for establishing payment rates under terms of the act The Department of Medical Assistance is operating under a medicaid plan which has been approved by the Federal Government As a part of this plan a computerized Medicaid Management Information System MMIS has been established and is utilized to pay Medicaid benefits Claims expense which is processed through this system is posted to the Fiscal Accounting and Control System FACS through a computerized interface program In order to test the accuracy and validity of the adjudicated claims paid through MMIS a detail history file of claims processed was requested that would balance with the accounting interface subsystem postings to FACS The Department of Medical Assistance could not provide a balanced history file therefore we were unable to determine a finite population of financial transactions from which to extract a statistically valid random sample of the year to date claims paid Because we were unable to obtain balanced accounting transaction history files on which to draw a statistically valid sample for examination the scope of our audit was limited and was not sufficient to enable us to express and we did not express an opinion on the financial position of the Department as of June 30 1986 and the results of its operations and changes in fund balance for the period then ended An examination was conducted on claims processed through MMIS for the months of March April May and June of 1986 An abbreviated version of the history file was balanced to the FACS interface postings for those four months Utilizing this limited data the testing was directed toward accuracy of the payments the validity of supporting documentation and the evaluation of controls established to ensure compliance with regulations and established guidelines The results of this examination disclosed three 3 overpayments in the sample of sixhundred and eight 608 claims selected The following type of error occurred TYPE ERROR NUMBER AMOUNT Inpatient Hospital Overpayment 3 3741700veanM FINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS MEDICAL ASSISTANCE DEPARTMENT OF MEDICAID MANAGEMENT INFORMATION SYSTEM MMIS The sample utilized was a monetary precision materiality sample stratified random sample drawn from different monetary strata which exist within the population under review This sample is especially suited for finding and examining transactions in the file which are material in a monetary sense If all transactions had been found to be error free then there is a 95 probability that the population would not include more than 212034700 in transactions which were in error by any amount out of a total population amount of 28271295882 Based upon the three 3 monetary errors of overstatement a reevaluation of sample results has been computed The assurance or reliability statement which may be attributed to this sample in view of the reported audit findings as evaluated is as follows All underlying source documentation and substantiation for each sampling unit randomly drawn is represented to have been properly examined Those items with audit findings have been evaluated by the audit sample evaluation routine Consequently there is a 95 probability that the population described above would contain an estimated 202541595 in transactions which are in error by any amount More over there is a 95 probability that the true value of this estimate could be as much as 535080599 which amount is the adjusted upper precision limit of the estimate INSTITUTIONAL CLAIM PAYMENT SYSTEM As the institutional claim payment system is currently administered the Department of Medical Assistance does not accurately record in the individual base record the case utilization count of the institution as each transaction occurs Sampled claims disclosed instances in which the claim utilization count was inaccurate or not recorded in the base record The claim utilization count is necessary to confirm that the proper rate was used for the claim payment The Department of Medical Assistance has been advised of this deficiency and the need to record accurately this information during the previous three audit periods The rates used by the institutional claim payment system are determined by cost reports filed by the individual hospitals and these rates are effective for one calendar year Many of the hospital rates sampled were appealed by the hospitals for 1986 and as a result of those appeals the rates were retroactively changed requiring the Department to reprocess all claims paid under the initial rate established for 1986 This procedure of reprocessing did not take place Department personnel are aware of the system problem preventing the reprocessing The Department of Medical Assistance was not able to provide a history report for the institutional claim payment systems Cap Rate File The Cap Rate File is the sole reference within the Medicaid Management Information System MMIS for the established payment amount for normal inpatient hospital claims Cap Rate File reports currently available include only the current applicable rates for each year A report disclosing all rates posted to the file with indicators for the period of time that the rate was in effect the number of claims processed against that rate and the date and amount of any change to the rate should be available to both the Departments management and the audit staff NATURAL RESOURCES DEPARTMENT OF PRIOR YEAR CASH SHORTAGE DEPARTMENT OF MINES MINING AND GEOLOGY In the fiscal year ended June 30 1959 a shortage of 5020000 was discovered in the accounts of the Department of Mines Mining and Geology 648826 of which was recovered in the fiscal year ended June 30 1960 245000 was recovered in the fiscal year ended June 30 1970 2500000 was recovered in the fiscal year ended June 30 1971 50000 was recovered in the fiscal year ended June 30 1973 and 45000 was recovered in the fiscal year ended June 30 1979 There was an unrecovered balance of 1531174 at June 30 1986 Attempts to collect these funds have been unsuccessful This outcome does not lessen the responsibility of officials to secure this unrecovered balance however no further mention of this will be made in subsequent audit reports POSTSECONDARY VOCATIONAL EDUCATION BOARD OF PRIVATE TRUST AND AGENCY FUNDS INADEQUATE ACCOUNTING RECORDS In the year under review the current year activity of certain accounts maintained at the State operated vocational schools were not recorded properly on the State Fiscal Accounting and Control System FACS The State Board of Postsecondary Vocational Education should establish accounting procedures to ensure the proper recording of Private Trust and Agency FundsFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS PUBLIC SAFETY DEPARTMENT OF GENERAL LEDGER APPROPRIATION TRIAL BALANCE The Appropriation Trial Balance FACS Report No 2413 is the FACS report which identifies revenues and expenditures of each Budget Unit administered by the Department of Public Safety During the year under review this report was not monitored on an individual Budget Unit basis Cash draws from the Department of Administrative Services Fiscal Division were not posted in the same manner in which they were requested resulting in all State appropriations for both Budget Units being recorded in A Budget In the future it is important that this FACS report be reviewed on a monthly basis ensuring that State appropriations are being drawn as needed on an individual Budget Unit basis and properly recorded FUND SOURCE TRIAL BALANCE In the year under review the Fund Source Trial Balance FACS Report No 2411 of the Department of Public Safety was not maintained in accordance with the statewide Accounting Procedures and Instructions Manual issued by the State Auditor The following deficiencies were noted 1 Portions of individual Federal grants were reflected in both Budget Units 2 Individual Fund Source Trial Balances for Federal grants had balances remaining in the miscellaneous clearing accounts at year end 3 Individual Fund Source Trial Balances for Federal grants had balances remaining in FACS 311 account at year end 4 Federal grants from Federal Highway Administration and National Highway Traffic Safety Administration administered by Department of Public Safety and Office of Highway Safety were recorded twice on the Fund Source Trial Balance 5 No attempt has been made to monitor activity at the fund source level and as a result numerous posting errors were not detected Due to these deficiencies in the accounting system we were unable to satisfy ourselves that the individual fund sources were fairly stated Alternative means and extensive substantive testing were necessary in order to generate the data shown on the Schedule of Federal Financial Assistance Schedule 1 of unit report The accounting system as utilized by the Department of Public Safety does not meet the Federal standards for grantee financial management systems as set forth in Attachment G of OMB Circular A102 The Department of Public Safety should implement appropriate procedures and controls to ensure that the Fund Source Trial Balance is maintained in accordance with the Accounting Procedures and Instructions Manual and that a complete audit trail is maintained for each individual grant PUBLIC SERVICE COMMISSION ACCOUNTING PROCEDURES In the year under review the general ledger and accounting records of the Public Service Commission were not maintained in accordance with the statewide Accounting Procedures and Instructions Manual issued by the State Auditor The accounting system utilized failed to identify the receipts and expenditures of all Federal funds by funding source project and accounting period Due to this deficiency in the accounting system we performed extensive substantive testing of transactions to satisfy ourselves that the Federal reimbursement requests were fairly stated and supported by proper documentation The accounting system utilized does not meet the Federal standards for grantee financial management systems as set forth in Attachment G of OMB Circular A102 The Public Service Commission should implement appropriate procedures and controls to ensure the accounting records are maintained in accordance with the Accounting Procedures and Instructions Manual and that a complete audit trail is maintained of general ledger transactions traceable to Federal reimbursement requests and other Federal reporting required PUBLIC TELECOMMUNICATIONS COMMISSION GEORGIA BANK RECONCILIATION PROCEDURES The audit report for the year ended June 30 1985 revealed that personnel of the Commission did not notify the bank when bank errors were detected during the reconciliation process During the year under review letters were sent to the banks requesting that corrections be made but no action had been taken at June 30 1986 Commission personnel should continue their efforts to resolve these problems TRAVEL An examination of travel vouchers was made to determine compliance with the Statewide Travel Regulations as promulgated by the State Auditor and the Office of Planning and Budget This examination revealed that a Commission employee was reimbursed for first class air fare on 39FINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS PUBLIC TELECOMMUNICATIONS COMMISSION GEORGIA TRAVEL several occasions during fiscal year 1986 No certification from a licensed medical practitioner was obtained prior to these reimbursements After initiation of our examination of travel vouchers certification was obtained by this employee In the future required certification should be obtained prior to reimbursing the employees travel cost as required by the Statewide Travel Regulations REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA BOARD OF LIABILITY SELFINSURANCE FUND A selfinsured program of professional liability insurance for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by Act No 638 of the General Assembly approved March 30 1977 Georgia Laws 1977 pp 10511053 The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith The program is administered by the Department of Administrative Services Fiscal Division as a Public Trust Fund On June 30 1986 the balance of the Liability SelfInsurance Fund was 167685267 EMPLOYEES HEALTH BENEFIT SELFINSURANCE PROGRAM The Board of Regents of the University System of Georgia maintains a selfinsured program of health benefits for its employees This plan is funded jointly through premiums paid by participants covered under the plan and employer contributions paid by the Board of Regents and its member institutions The Board of Regents has contracted with the Equitable Life Assurance Society of the United States to process all claims in accordance with medical coverage guidelines as established by the Board All claims submitted by program participants are remitted directly to Equitable Life Assurance Society of the United States from the various institutions for verification of coverage processing and payment through a bank account maintained for this purpose by the Board of Regents of the University System of Georgia Equitable Life maintains an eligibility file based on information furnished by the various institutions of the University System Each institution is furnished computer listings of drafts presented for payment and is responsible for verifying that only eligible participants of that institution received benefits The scope of our examination did not include substantive testing of the health claims paid by the Equitable Life Assurance Society of the United States as agency for the Board of Regents of the University System of Georgia Accordingly we are unable to express and we do not express an opinion on the claims paid from the Employees Health Benefit SelfInsurance Program of the Board of Regents of the University System of Georgia REVENUE DEPARTMENT OF CASH MANAGEMENT During the year under review the following deficiencies were noted in the procedures of the Department of Revenue relative to bank reconciliations and internal controls over cash 1 Bank accounts were not reconciled on a timely basis 2 Book errors and bank errors disclosed through the bank reconciliation process were carried as reconciling items for extended periods of time 3 Numerous checks have been outstanding for a period of over six months Outstanding checks should be examined periodically and stale checks should be voided 4 There was no administrative review of bank reconciliations to determine that the reconciliations were correct and that all required adjustments had been made 5 On June 30 1986 the reconciled cash balance of the revolving fund bank account of the Motor Fuel Tax Unit included returned checks on hand of 7658292 A number of these checks date from prior years and collection had not been effected in the year under review No current listing of returned checks is maintained by the Motor Fuel Tax Unit to verify the accuracy of the cash balance The physical returned checks were not available for verification The Department of Revenue should strengthen its internal accounting controls over cash to correct these deficiencies JOURNAL VOUCHERS During the year under review many journal vouchers were recorded into the accounting records with no accompanying documentation or approval by appropriate administrative personnel An extremely large number of user generated journal vouchers were made many of which were necessary to correct previous journal vouchers that had been recorded in error by the Department It was not uncommon to find several journal vouchers correcting or attempting to correct the same transaction Strict internal controls should be implemented by the Department of Revenue to ensure that all journal vouchers are reviewed for correctness and documentation by appropriate personnel prior to recording them in the financial recordsFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS SECRETARY OF STATE THEFT OF FUNDS Between April 22 and July 16 1980 thefts of merchandise occurred at the Departments Central Supply warehouse by four temporary employees The monetary value of the loss was estimated at 764500 All four employees were subsequently convicted of theft by taking and ordered to make restitution in the amount of 200000 each through Fulton County Superior Court of the State of Georgia In prior years restitution of 266100 was received from the Fulton County Court and a settlement of 125000 was received from the bonding company In the year under review restitution of 2000 was received from the Fulton County Court and this amount is shown on Exhibit B of unit reportSUMMARY OF STATE REVENUE RECEIPTS Taxes Fines and Forfeits Property Tax General Property Tax Utility Property Tax Intangibles Estate Tax Financial Institutions Business Occupation Tax Income Tax Motor Fuel Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax Cigar and Cigarette Tax Sales 3 Sales and Use Tax Industrial Loan Company Tax Insurance Premium Tax Business License Tax Motor Vehicle Tax Title Registration Tax Motor Drivers License Tax Motor Boat Registration License Tax Hunting and Fishing License Tax Corporation Net Worth Tax Fines and Forfeits Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits Grants from U S Government Benefits and Publie Hea1th Education Transportation Agricultural and Natural Resources Development Other Total Grants from U S Government Donations for Operations Rents on Investment Properties Interest Contributions from Public Trust Funds Operating Earnings by Fees Rents and Sales for Services Agricultural and Natural Resources Development Services Benefits and Public Health Services Correctional Services Educational Services General Government Services Protection Services Transportation Services 1408036998 i 1247056482 174484619 201742208 41311542 34557293 2579802166 1556189655 384496619 296841389 235834543613 213359993197 29004976813 27889721654 3767851193 3865425038 5945018176 5806427865 1530766160 1350583572 9395213855 9130058789 178611305071 168103261548 198313983 193899524 10625531336 8741467142 539064399 495091849 6371488870 6108562873 1031041700 669645355 638407800 557010350 129449954 134322852 1101788727 1043874615 1377633450 1226878893 137940150 109051745 140449210 115000501 490968916404 452236664389 115936681335 102784160291 28772607730 40275997286 11965013395 196950299746 4579019 600102717 17231043025 555469506 28808809245 57754152849 12957332401 202304454786 10711265 453390202 13168616899 5519390613 1944023143 20807863406 853166815 1027112825 37768800501 5006571565 13548298973 1852491149 18764683571 711883180 909133762 32001264383 4434909657 18164905344 Total Operating Earnings 80955837228 76839271046 Total State Revenue Receipts 787266247645 745532499200DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1986 General Property 1985 and Prior Years Levies and 1986 Auto On County Digests Net to State Fees Retained at Source Assessing Collecting Interest Refunds On Public Utilities Digests On Intangible Digests Intangible Tax Recording Net Fees Retained at Source Estate Tax Refunds Financial Institutions Business Occupation Tax Income Tax Corporations Returns Additional Tax Interest and Penalties Estimates on Taxes Refunds 1319660341 31228468 53100723 8579601 4532135 7040598178 39149649232 4785151536 1408036998 174484619 10072524 29511966 1727052 2612233152 32430986 1592594141 31239018 2579802166 384496619 41405095874 Individuals Returns Additional Tax Interest and Penalties Estimates on Taxes Fiduciary Returns Withholding Tax Refunds 18077067889 21257575026 620422393 188154649065 33680266634 194429447739 235834543613 Sales Motor Fuel Net to State Allowance Retained by Taxpayer Refunds to Motor Carriers Refunds to Retailers Act 1947 Refunds to Others 29392141950 210424711 441081806 148616866 7891176 29004976813 Sales Alcoholic Beverage Stamps Refunds Sales Malt Beverage Sales Wine 3767969643 118450 3767851193 5945018176 1530766160 Sales Cigar and Cigarette Collecting Fees Retained at Source Refunds 9125208269 273977501 3971915 9395213855 Sales 3 Sales and Use Regular Collecting Fees Retained at Source Interest and Penalties Refunds 162777818559 4804773270 861119594 353988794 168089722629 Motor Fuel Collecting Fees Retained at Source Interest and Penalties Refunds Sales Industrial Loan Company Tax Sales Insurance Premium Tax Interest and Penalties Business License Alcoholic Beverages Re fund s Business License Malt Beverages Refunds Business License Wine Refunds Business License Cigar and Cigarette 10184721151 310772014 35009647 8920370 10521582442 10613948094 11583242 49957500 180000 5 77010000 270000 58367000 205000 178611305071 198313983 10625531336 49777500 76740000 58162000 1465000 Business License Commercial Fish Dealers Fishing and Boats 942500 17353700 18296200 Business License Fur Trappers Dealers Business License Miscellaneous Game and Fish Business License Bingo Business License Insurance Agents Adjusters Business License Industrial Loan Companies Business License Private Employment Agencies Business License For Sale of Checks Business License Water Well Drilling 1562000 967500 2390000 292095600 27883199 1250000 1293400 7182000DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR EHDED JUNE 30 1986 NonBusiness License Motor Vehicle Registration Other Revenue Tag Department Fees Retained by Tag Agents NonBusiness License Title Registration Fees Retained by Tag Agents NonBusiness License Auto Drivers NonBusiness License Motor Boat Registration NonBusiness License Special Game and Fish Permits NonBusiness License Hunting and Fishing Net to State Collecting Fees Retained at Source Corporation Net Worth Tax Domestic and Foreign Unemployment Compensation Penalties and Interest FINES AND FORFEITS Cigar and Cigarette Liquor Wine and Beer Hunting and Fishing Total Taxes Fines and Forfeits GRANTS FROM 0 S GOVERNMENT Administrative Services Department of Agriculture Department of Community Affairs Department of Corrections Department of Defense Department of Education Department of Forestry Commission Georgia Governor Office of the Human Resources Department of Insurance Department of Investigation Georgia Bureau of Judicial System Superior Courts Continuing Judicial Education Institute of Judicial Council Juvenile Court Judges Council of Labor Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles Board of Postsecondary Vocational Education Board of Public Safety Department of Public Service Commission Public Telecommunications Commission Georgia Secretary of State Soil and Water Conservation Committee State Transportation Department of Veterans Service State Department of Total Grants from U S Government DONATIONS FOR OPERATIONS Corrections Department of Human Resources Department of Natural Resources Department of Public Safety Department of Public Telecommunications Commission Georgia Secretary of State Veterans Service State Department of Total Donations for Operations RENTS ON INVESTMENT PROPERTIES Atlanta Newspapers Incorporated Consolidated Atlanta Properties Fairco Properties Incorporated Livingston Bess B Estate of Massell Ben J Estate of Omni Ventures Peachtree Plaza Hotel Pelham Banking Company Seaboard System Railroad Incorporated Southern Railway Sundry Rents 6051421914 68274006 251792950 988880950 42160750 S 1017786987 80181400 6371488870 1031041700 638407800 129449954 3820340 1097968387 1377633450 140449210 32401772 58314483 47223895 137940150 490968916404 14602094 397629678 3220550180 64741582 767723444 27639021602 134833721 5595791077 48190142142 25773065 62499289 10315617 1739083 617805 38393110 11968637935 55467870973 1290699712 976000 1121777206 289128814 39779235 11808922 8862368 357521 40275997286 310030285 196950299746 1590000 2454539 355119 1000 7500 150000 20861 4579019 1440000 17381998 10245015 1800000 6791666 6353203 30536300 1200000 519271235 1048800 234500DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1986 RENTS ON INVESTMENT PROPERTIES Tennessee Valley Authority Union Camp Corporation United Parking Total Rents on Investment Properties 750000 180000 2870000 600102717 INTEREST EARNED Administrative Services Department of Interest Earned Regular Interest on Railroad and Telegraph Stocks Financing and Investment Commission Georgia State Construction Fund General Obligation Debt Sinking Fund State of Georgia Debt Service Fund Governor Office of the Medical Assistance Department of Personnel Board State Merit System of Personnel Administration Regents of the University System of Georgia Board of Student Finance Commission Georgia Transportation Department of Total Interest Earned CONTRIBUTIONS FROM PUBLIC TRUST FUNDS Corporation Dissolution Fund District Attorneys Retirement Fund District Attorneys Retirement System Employees Retirement System Legislative Retirement System Georgia Public School Employees Retirement System State Employees Assurance Department Subsequent Injury Trust Fund Superior Court Judges Retirement Fund of Georgia Superior Court Judges Retirement System Teachers Retirement System Trial Judges and Solicitors Retirement Fund Sports Hall of Fame Board Georgia Total Contributions from Public Trust Funds EARNINGS AGRICULTURAL AND NATURAL RESOURCES DEVELOPMENT SERVICES Agriculture Department of Boxing Commission State Farmers Markets Rents Forestry Commission Georgia Forestry Examining Fees Geology Examining Fees Natural Resources Department of Pesticides and Miscellaneous Fees Recreation Examining Fees Soil and Water Conservation Committee State Total Earnings Agricultural and Natural Resources Development Services EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES Ambulance License Fees Athletic Trainers Examining Fees Barbers Examining Fees Chiropractors Examining Fees Cosmetology Examining Fees Dairy and Veterinary Inspection Fees Dentists Examining Fees Dietitians Examining Fees Funeral Service Examining Fees Hearing Aid Examining Fees Home Health Care License Fees Human Resources Department of Laboratory License Fees Medical Assistance Department of Medical Examining Fees Nursing Home Examining Fees Occupational Therapy Examining Fees Optometrists and Opticians Examining Fees Patients Fees Pharmacists Examining Fees Physical Health Laboratory Fees Physical Therapy Examining Fees Podiatrists Examining Fees Practical Nurses Examining Fees Psychologists Examining Fees Registered Nurses Examining Fees Sanitation Examining Fees 9116117137 414030 5774849147 840605938 98960248 61070106 1315109500 14782499 1450799 7683621 17231043025 565234 3629394 3558648 154830244 3420900 18597500 9371000 39290828 10434927 19704852 286719880 5299700 46399 555469506 85196867 50000 342576364 414209305 5594500 3041000 1061165492 30719615 1184000 286000 1944023143 90000 163000 5142300 3593300 120579316 1609900 49999000 915500 22602900 5382000 1600000 16959030943 5395500 2683411602 112594100 6894400 2298350 7221000 678608709 16767500 12818667 7757300 2426000 11432436 3238500 23829000 352500DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1986 EARNINGS BENEFITS AND PUBLIC HEALTH SERVICES Veterinarians Examining Fees Vital Records Fees Water and Waste Water Treatment Examining Fees Total Earnings Benefits and Public Health Services EARNINGS CORRECTIONAL SERVICES 4550000 49493433 8066250 20807863406 Inmate Labor Parole Supervision Fees Probation Fees Work Release Program Other Total Earnings Correctional Services EARNINGS EDUCATIONAL SERVICES 182288604 44155672 415526294 47317412 163878833 853166815 Education Department of Librarians Examining Fees Postsecondary Vocational Education Board of Private School Registration Fees Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of Speech Pathologists Examining Fees Student Finance Commission Georgia Total Earnings Educational Services 82530121 2741500 82664574 1263400 299015267 217385963 895600 340616400 1027112825 EARNINGS GENERAL GOVERNMENTAL SERVICES Administrative Services Department of Audits and Accounts Department of Banking and Finance Department of Community Affairs Department of Defense Department of Employees Retirement System Accumulated Deposits Social Security Trust Fund Employees Retirement System Other Financing and Investment Commission Georgia State General Assembly of Georgia Governor Office of the Industry and Trade Department of Insurance Department of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Judicial Council Juvenile Court Judges Council of Labor Department of Law Department of Regular Sales Act Personnel Board State Revenue Department of Secretary of State Teachers Retirement System Workers Compensation State Board of Total Earnings General Governmental Services EARNINGS PROTECTION SERVICES Merit System of Personnel Administration 8958883406 167103432 870038 97650146 50479098 110000000 26001600 1955083268 3952310 38904020 118464691 42153830 43281336 12642309 8413200 6465239 4212177 327825 415270432 48831849 1355220 23954773830 1674648509 23601112 1000000 4431624 37768800501 Airport Fees Architects Examining Fees Assessments on Insurers for Workers Compensation Board Auctioneers Examining Fees Bank Examining and Investigation Fees Bar Examination Fees Billboard Permits Outdoor Advertising Boxing Promoter and Participant Fees Building and Loan Association Examining and Supervision Fees Cemetery Fees Construction Industry Examining Fees Corporation Charter Fees Corporation Fees Credit Union Examining and Supervision Fees Engineers Examining Fees Feed Inspection Fees Fertilizer Inspection Fees General Corporation Fees Holding Company Examining and Supervision Fees Industrial Loan Company Regulatory Investigation Fees Insurance Company Regulatory and Filing Fees Investigation Georgia Bureau of 1 173 5616 62 3726 135 434 11 47 23 611 1263 1663 379 132 25 475 318 170 23 203 1703 06000 95300 98961 80600 72000 92250 28875 83500 88300 13500 10000 87051 82770 52500 11300 09850 12542 90161 50000 64859 85658 67095DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1986 EARNINGS PROTECTION SERVICES Landscape Architects Examining Fees Lobbying Fees Mobile Home Inspection Fees Motor Carriers Fees Notary Public Fees Oversized Vehicle Permits Peace Officer and Prosecutor Training Fund Fees Polygraph Examining Fees Private Detectives Examining Fees Public Accountants Examining Fees Public Safety Department of Real Estate Agents Examining Fees Safety Engineering Fees Safety Fire Prevention Fees Securities Issuers Dealers and Agents Fees Trademarks Used Parts and Used Car Dealers Examining Fees Warehouse License and Inspection Total Earnings Protection Services EARNINGS TRANSPORTATION SERVICES Transportation Department of Sales Rents and Miscellaneous Participation 11 3 684 2581 82 4628 8572 7 411 722 9407 2067 54 220 3005 44 352 1 30500 08000 51734 34700 29700 88094 96472 41450 61460 08760 67559 85856 98176 06300 93362 05320 29050 52000 5006571565 13548298973 Total State Revenue Receipts 787266247645STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1986 Taxes Fines and Forfeits Property Tax General Property Tax Utility Property Tax Intangibles Estate Tax Financial Institutions Business Occupation Tax Income Tax Motor Fuel Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax Cigar and Cigarette Tax Sales 3 Sales and Use Tax Industrial Loan Company Tax Insurance Premium Tax Business License Tax Motor Vehicle Tax Title Registration Tax Motor Drivers License Tax Motor Boat Registration License Tax Hunting and Fishing License Tax Corporation Net Worth Tax Fines and Forfeits Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits Grants from U S Government Benefits and Public Health Education Transportation Agricultural and Natural Resources Development Other Total Grants from U S Government Donations for Operations Rents on Investment Properties Interest Contributions from Public Trust Funds Operating Earnings by Fees Rents and Sales for Services Agricultural and Natural Resources Development Services Benefits and Public Health Services Correctional Services Educational Services General Government Services Protection Services Transportation Services Total Operating Earnings PERCENTAGE PER TOTAL TO TOTAL CAPITA 1408036998 18 258 174484619 02 032 41311542 01 007 2579802166 337 472 384496619 057 070 235834543613 2996 43159 29004976813 368 5308 3767851193 487 690 5945018176 75 1088 1530766160 197 280 9395213855 1197 1719 178611305071 2269 32687 198313983 02 036 10625531336 135 1945 539064399 07 099 6371488870 817 1166 1031041700 13 189 638407800 08 117 129449954 02 024 1101788727 14 202 1377633450 17 252 137940150 02 025 140449210 02 026 490968916404 6236 89851 115936681335 1473 21217 28772607730 365 5265 40275997286 512 7371 11965013395 196950299746 152 2190 2502 36043 4579019 600102717 17231043025 555469506 00 001 087 110 219 3153 07 102 1944023143 25 356 20807863406 264 3808 853166815 11 156 1027112825 13 188 37768800501 480 6912 5006571565 63 916 13548298973 80955837228 172 2479 10287 14815 Total State Revenue Receipts 787266247645 144075 Note 1980 Population 5464265 53STATE REVENUE RECEIPTS DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE YEAR ENDED JUNE 30 1986 SOURCE Agricultural and Natural Resources Development Benefits and Public Health Correctional Services Education Grammar High Schools Education College Judiciary Military and Police Pensions Transportation Assessment and Collection Revenue All Other Agencies Payments in Lieu of Taxes from the Federal Government State Revenue Collections Unfunded Department of Administrative Services Fiscal Division Funding and Custody Accounts Excess of Funds Available over Allotments State Funds CarryOver from Prior Year Transfer from Fund Balances State Funds General Fund State CarryOver from Prior Year PERCENTAGE PER TO TOTAL CAPITA 196 2822 2935 42284 296 4269 2949 42484 897 12929 55 800 139 2000 197 2840 1255 18082 153 2203 1114 16050 002 000 08 114 497 22 7166 311 Assessment and Collection Allowance to Outside Agencies Note 1980 Population 5464265 10000 144075STATE REVENUE RECEIPTS DISTRIBUTION OF STATE REVENUE RECEIPTS BY PURPOSE YEAR ENDED JUNE 30 1986 STATE APPROPRIATION GRANTS FROM OTHER FROM TAXES U S AGENCY AGENCY TOTAL FEES ETC GOVERNMENT EARNINGS REVENUE 15417805608 12176962900 1823520632 1558123070 S 140800994 231052494125 96093445800 115936681335 19437558656 415191666 23325301825 22687510700 65717582 761053386 188979843 232146175653 203476651700 28760798808 165194695 256469550 70649559937 69943753200 11808922 846269258 152271443 4372166314 4238898400 51065615 149384674 67182375 10927497314 9432926500 1119351547 419813289 44594022 15516058383 15010897500 000 505240824 79941 98805292850 44519175600 40275997286 14062299563 52179599 12035550367 5621542700 12886533 432773840 91791545 6060138839 87701206195 36499453900 8892471486 43220341846 911061037 1195183 1195183 625247315 625247315 22149622317 22149622317 39157713331 1701177956 39157713331 1701177956 787266247645 519701218900 196950299746 81558053101 10943324102 55 STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE RECEIPTS BY OBJECT YEAR ENDED JUNE 30 1986 PERCENTAGE TO TOTAL PER CAPITA ALL GOVERNMENTAL FUND TYPES Personal Services Salaries and Wages Employers Contributions for FICA Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers Compensation Assessments by Merit System Total Personal Services Regular Operating Expenses Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Operating Expenses Extraordinary Expenditures Total Regular Operating Expenses Travel Motor Vehicle Equipment Purchases Publications and Printing Equipment Purchases Computer Charges Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Per Diem Fees and Contracts Capital Outlay Authority Lease Rentals Debt Service Bonds Redeemed Bonds Refunded Interest and Fiscal Charges Total Debt Service Total Governmental Costs Fund Balances Carried over from Prior Years as Funds Available Excess of Funds Available over Expenditures Prior Years Unreserved Fund Balance Surplus Lapsed Proceeds of General Obligation Bonds Issuance Costs and Discount of Bonds Issued Good Faith Deposit Received in Prior Year Transfers to Various Authorities for Advance Retirement of Bonds and Defeasance of Bonds S 88757814444 5959065411 15139477433 5048129507 115721600 286219482 809545200 485218952 116601192029 2842079827 11506367070 2289256297 3148601107 219317417 2670122651 892316086 78996827 112873758669 1738045446 343466592012 21279621494 74892291 503079967194 1784526088 s 1498976989 1154162592 3158687344 6362245621 2988669584 5146363171 9954543354 38419851444 483 74394798 s 1110 74029016 33 86240426 17393000000 35632500000 19156969402 72182469402 183261878744 165810244872 619424059 72774000000 646547973 361330000 311503349 1127 76 192 64 02 04 10 06 1481 36 146 29 40 03 34 11 01 1434 22 4363 270 01 6390 23 19 15 40 126 488 221 453 243 917 876791924254 11137 2328 2106 08 924 08 05 04 16243 1091 2771 924 021 052 148 089 21339 520 2106 419 576 040 489 163 014 20657 318 62857 3894 014 92067 s 327 274 211 578 1164 547 942 1822 7031 614 8853 1411 20327 43 620 3183 6521 3506 13210 33538 30344 113 13318 118 066 057 787266247645 144075 Includes Assessment and Collection Allowance to Outside Agencies in the amount of 6060138839 Note 1980 Population 5464265 56 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOONTS GENERAL FUND YEAR ENDED JUNE 30 1986 mDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS BALANCE SHEET JUNE 30 1986 GOVERNMENTAL FUND TYPE Cash and Temporary Investments 126088503914 LIABILITIES LIABILITIES AND FUND EQUITY Undrawn Appropriation Allotments FUND EQUITY Fund Balance Reserved Designated for 1987 Appropriation to Peace Officer and Prosecutor Training Fund 1 For Midyear Adjustment Reserve 2 For Revenue Shortfall Reserve 3 Unreserved Surplus Total Fund Equity 103938881597 866999264 5020725086 15062175259 20949899609 1199722708 22149622317 Total Liabilities and Fund Equity 126088503914 Notes 1 The Reserved Fund Balance for 1987 appropriation to the Peace Officer and Prosecutor Training Fund was created by Act No 451 of the 1983 Session of the General Assembly 2 The Reserved Fund Balance for Midyear Adjustment Reserve was created by Act No 1423 of the 1982 Session of the General Assembly 3 The Reserved Fund Balance for Revenue Shortfall Reserve was created by Act No 901 of the 1976 Session of the General Assembly The accompanying notes are an integral part of these financial statementsDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS STATEMENT OF CHANGES IN FUND BALANCE YEAR ENDED JUNE 30 1986 GOVERNMENTAL FUND TYPE FUND BALANCE JULY 1 1985 Reserved Designated for 1986 Appropriation to Department of Transportation Designated for 1986 Appropriation to Peace Officer and Prosecutor Training Fund For Midyear Adjustment Reserve For Revenue Shortfall Reserve Unreserved Surplus ADDITIONS Excess of Funds Available over Allotments DEDUCTIONS Fund Balance Carried Over from Prior Year as Funds Available Reserved Unreserved 288507565 770396262 4607813413 13823440239 19490157479 17966377896 37456535375 S 22149622317 19490157479 17966377896 37456535375 FUND BALANCE JUNE 30 1986 22149622317 The accompanying notes are an integral part of these financial statementsDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES YEAR ENDED JUNE 30 1986 GOVERNMENTAL FUND TYPE FUNDS AVAILABLE Remittance by Collecting Units of the State Net Federal Assistance Interior U S Department of Bureau of Land Management Payments in Lieu of Taxes 31 USC 69016907 Total Revenues 502072508644 502073703827 CARRYOVER FROM PRIOR YEAR Transfer from Fund Balance Reserved Designated for 1986 Appropriation to Department of Transportation Designated for 1986 Appropriation to Peace Officer and Prosecutor Training Fund For Midyear Adjustment Reserve For Revenue Shortfall Reserve Unreserved Surplus Total CarryOver from Prior Year 288507565 770396262 4607813413 13823440239 17966377896 37456535375 Total Funds Available 539530239202 EXPENDITURES Legislative Appropriation to Spending Units For Fiscal Year Ended June 30 1986 Less Current Year Funds Lapsed Net Appropriation Fiscal Year Ended June 30 1986 Less Unreserved Fund Balance Surplus Lapsed Net Allotments to Spending Units Excess of Funds Available over Allotments 522594705800 2893486900 519701218900 2320602015 517380616885 22149622317 539530239202 The accompanying notes are an integral part of these financial statementsDEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1986 APPROPRIATION FOR FISCAL YEAR 1986 SPENDING UNIT Administrative Services Department of Operations Debt Service Fund Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Community Affairs Department of Corrections Department of A Departmental Operations B Correctional Institutions Transitional Centers and Support E Probations Division of Defense Department of Education Department of Forestry Commission Georgia General Assembly of Georgia General Obligation Debt Sinking Fund State of Georgia A Issued B New Governor Office of the A Governors Office A Governors Emergency Fund B Planning and Budget Office of C Units Attached for Administrative Purposes Only Grants State Aid To Counties To Incorporated Municipalities Human Resources Department of A Departmental Operations B Health Planning and Development State C Community Mental HealthMental Retardation Youth Services and Institutions Industry and Trade Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Judicial Council Judicial Qualifications Commission Juvenile Court Judges Council of Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles Board of Personnel Board State Merit System of Personnel Administration Postsecondary Vocational Education Board of Public Safety Department of A Public Safety Department of B Units Attached for Administrative Purposes Only Public School Employees Retirement System Public Service Commission Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of A Resident Instruction B Regents Central Office and Other Organized Activities Revenue Department of Secretary of State A Secretary of State B Real Estate Commission Soil and Water Conservation Committee State Student Finance Commission Georgia Teachers Retirement System Transportation Department of Operations Special Appropriations Grants from Federal Government Veterans Service State Department of Workers Compensation State Board of LEGISLATIVE APPROPRIATION 4947199500 3179169700 786477100 449459400 2634410300 2626063600 15577358800 3094872600 405585900 196503452400 2932745200 1830885100 18916952100 2050000000 298850700 286247400 366853900 498672000 1191701300 1351700000 30890153700 66760600 35324427100 1395799600 783511800 2542041500 317448600 360641400 2837277900 28091200 64062100 10432500 19689900 552767600 599254800 27162891600 5939415500 1385970700 7463661800 5796198400 685709600 1331097500 691133200 524649300 55049922100 12728093500 5229786800 1666879500 118277900 90894400 1659364100 13679800000 41487106265 2101318035 1505196000 576322300 GOVERNORS EMERGENCY BUDGET FUNDS FUND ADJUSTMENTS 540800 LAPSED 3460000 3950000 1050000 131590300 540800 11503900 1917800 26900000 286247400 4775000 7126100 15584000 4000000 8441000 1173300 500000 1500000 1500000 48534900 3245000 2500000 500000 300000 6000000 6850000 517862500 6200000 2238276300 57100000 2340800 2450000 800000 31125800 2313300 3400000 1602400 522594705800 000 S 2893486900DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1986 BALANCE DOE NET SPEHDING UNIT APPROPRIATION JULY 1 1985 4951200300 24061713 2698000 3183119700 50327473 786477100 32142893 450509400 14492429 2753955900 2089272673 2626063600 181105400 15577358800 939544400 3094872600 216837500 407503700 42424282 196012489900 2928518846 2926545200 304167454 1830885100 264455696 16678675800 024 1992900000 452800000 298850700 15883304 000 000 371628900 6967022 505798100 4817200 1191701300 000 1351700000 000 30900383000 000 66760600 8667600 35328427100 158692800 1401899800 10839853 783511800 87668316 2543214800 39627921 317948600 000 360641400 77380 2838777900 36994067 28091200 2200100 64062100 3200935 10432500 843800 19689900 1300400 554267600 8602108 599254800 000 27162891600 2453774705 5978716900 2575418528 1389215700 55990900 2500000 250000 7464161800 25811757 5796198400 260461396 686009600 000 1331097500 050 683959500 69542493 524649300 20129400 55055922100 3255022000 12703817700 82153806 5229786800 501635332 1666879500 79475881 119877900 7519500 88581100 10987956 1659364100 29273500 13679800000 000 41487106265 50474720203 2100368035 1186610392 5219487474 1504393600 62569132 576322300 1701447 CASH ALLOTMENTS DRAWN GRANTS FROM FEDERAL GOVERNMENT 4699836298 3003865367 811535319 457263945 4738850005 2526869000 15523903200 3062110100 370005292 181910753079 2741019733 1441447651 16678675824 1995615667 314234004 376320922 504989200 1191701300 1351700000 30058142100 75427700 35010550900 1284105070 754978395 2485658665 291992000 360367112 2843396986 30291300 66567599 9562300 20990300 554267600 581873692 24140605934 5661355948 1376406600 250000 7035030000 5717244317 653195076 1331097500 742179199 510239739 56004496500 11337812249 5068268181 1646398674 104932680 90000000 1661680400 13679800000 30170431608 602450000 38300000000 1484759488 576200479 519701218900 74301767441 526023702197 36807564380 36807564380 RETURNED BY SURPLUS BALANCE SPENDING UNIT LAPSED JUNE 30 1986 171342020 104083695 2698000 13669434 215912372 12541351 12541351 7084674 2475123 2475123 7737884 7777467 7777467 104378568 30047312 30047312 280300000 102655723 102655723 993000000 41651983 41651983 249600000 1302368 1302368 79922690 238738657 16791517010 81021643 408671278 93203896 560689249 000 450084333 1694767 1694767 500000 000 8436836 8436836 2275000 12302212 12302212 5626100 000 000 138770068 138770068 842240900 15293395 15293395 500 223881165 223881165 476569000 552481645 552481645 128634583 45263925 70937796 14530802 14530802 97184056 25956600 000 6903052 6903052 351668 32374981 000 254146 254146 000 16912 17007 695341 832789 1676589 870200 000 4901388 13503496 000 1840480 1840480 17381108 6817288 5469243083 45746913 45746913 2892779480 14624825 14624825 68800000 2500000 17730893 437212664 28760852 310654627 32814524 050 000 9011709 9011709 11322794 34538961 65966851 65966851 2306447600 83249500 83249500 1448159257 1203470 69159582 595197839 11974411 87982296 3347158 19117562 363004 9206052 3055092 3055092 26957200 79891 79891 000 61791394860 52179599 52179599 2684528427 3727051854 15015089 15015089 82203244 1911165 1911165 1823268 1472635088 2320602015 103938881597 STATE UNITS BUDGET FUNDS BALANCE SHEET ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEMBALANCE SHEET OF ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM BUDGET FUNDS JUNE 30 1986 CURRENT ASSETS Cash and Temporary Investments Accounts Receivable Inventories Prepaid Expense 21122192360 228100663206 1483637650 49313462 Total Assets 250755806678 LIABILITIES AND FUND EQUITY LIABILITIES FUND EQUITY Fund Balances Reserved Unreserved Surplus Balance July 1 1985 Excess of Funds Available over Expenditures For the Year Ended June 30 1986 Prior Years Adjustments and Increases Decreases in Fund Balance Prior Years Unreserved Funds Lapsed to Department of Administrative Services Fiscal Division Balance June 30 1986 Total Fund Equity 144498444605 104058400552 1701177956 100983704781 98165319201 2320602015 2198961521 106257362073 Total Liabilities and Fund Equity S 250755806678 Receivables due to the Department of Administrative Services from State Spending Units for services rendered and the corresponding payables in the amount of 688987916 have been eliminated from the above Balance Sheet The above Balance Sheet does not include Fixed Assets The accompanying notes are an integral part of these financial statements 67 STATE UNITS BUDGET FUNDS BALANCE SHEET BY SPENDING UNITSBALANCE SHEET BY SPENDING UNITS BUDGET FUNDS JUNE 30 1986 STATE UNIT Administrative Services Department of Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Community Affairs Department of Corrections Department of A Departmental Operations B Correctional Institutions Transitional Centers and Support E Probations Division of Defense Department of Education Department of Employees Retirement System Administrative Expense Fund Financing and Investment Commission Georgia State Forestry Commission Georgia General Assembly of Georgia General Obligation Debt Sinking Fund State of Georgia A General Obligation Debt Sinking Fund State of Georgia Issued B General Obligation Debt Sinking Fund State of Georgia New Governor Office of the A Governors Office A Governors Emergency Fund B Planning and Budget Office of C Units Attached for Administrative Purposes Only Grants State Aid To Counties To Municipalities Human Resources Department of A Departmental Operations B Health Planning and Development State C Community Mental HealthMental Retardation Youth Services and Institutions Industry and Trade Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Judicial Council Judicial Qualifications Commission Juvenile Court Judges Council of Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles Board of Personnel Board State Merit System of Personnel Administration Postsecondary Vocational Education Board of Public Safety Department of A Public Safety Department of B Units Attached for Administrative Purposes Only Public School Employees Retirement System Expense Fund Public Service Commission Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of A Resident Instruction B Regents Central Office and Other Organized Activities Revenue Department of Secretary of State A Secretary of State B Real Estate Commission Soil and Water Conservation Committee State Sports Hall of Fame Board Georgia Student Finance Commission Georgia Subsequent Injury Trust Fund Teachers Retirement System Expense Fund Transportation Department of Veterans Service State Department of Workers Compensation State Board of CASH AND TEMPORARY ACCOUNTS INVESTMENTS RECEIVABLE INVENTORIES 355010147 930534582 172260234 1381276 277525967 000 41615239 12531513 000 5848416 7737884 000 38754 000 000 000 4983222640 000 000 281075832 000 000 1136594384 000 000 249691498 000 000 147316297 000 000 20425456341 8955364 000 000 000 756056 000 000 000 464653689 50876913 20733800 560689249 000 000 000 000 000 450084333 000 14093401 7365242 000 000 000 000 19190730 2493200 000 4700367866 332888077 000 000 000 000 000 000 000 000 8734242202 132720616 663372 93370 000 000 3784804393 304652776 000 128791195 18546781 000 76825340 000 17319692 102723928 000 19821910 233875 000 4974809 356042 000 35792367 2421804 000 1923218 97003 000 320308 1313146 000 2475371 870200 000 000 2326212 000 109738568 644931705 30272500 8832976 24598472 000 487788982 7633257488 000 000 3153271989 29023648 000 68800000 000 14360536978 949210159 000 62199 638967611 000 000 328047809 000 87404054 41605149 000 000 000 000 60668506 23917143 000 000 67780971 000 2814400 2306447600 000 10413889 1448159257 000 000 598693818 4930297 000 93641240 000 000 19121094 000 40653 9393473 000 000 000 000 8799792 27458557 000 648515 000 000 19244469 000 000 712781729 167444745443 731398521 000 160819438 000 10089918 1823268 000 21122192360 228789651122 1483637650 Note Audits being performed by Independent Public Accounting Firms These audits were not available at the time this report was published The information shown above was furnished by the Agencies The accompanying notes are an integral part of these financial statements 70BALANCE SHEET BY SPENDING UNITS BUDGET FUNDS JUNE 30 1986 LIABILITIES ASP FUND EQUITY FUND EQUITY TOTAL UNRESERVED LIABILITIES PREPAID EXPENSE TOTAL ASSETS LIABILITIES RESERVED FUND BALANCE AND FUND BALANCE SURPLUS FUND EQUITY 000 S 1457804963 S 892752001 332745590 S 232307372 1457804963 000 278907243 224487581 000 54419662 278907243 000 54146752 26428451 000 27718301 54146752 70500 13656800 2567933 000 11088867 13656800 000 38754 000 000 38754 38754 000 4983222640 4977966164 000 5256476 4983222640 000 281075832 226002213 000 55073619 281075832 000 1136594384 1049708317 4100884 82785183 1136594384 000 249691498 188103428 000 61588070 249691498 000 147316297 120164583 14842154 12309560 147316297 25000 20434436705 20342471111 89324568 2641026 20434436705 000 000 000 000 000 000 000 756056 000 756056 000 756056 000 515530602 431536764 50876913 33116925 515530602 000 581423049 13483400 134241000 433698649 581423049 000 000 000 000 000 000 000 450084333 450084333 000 000 450084333 000 21458643 14443112 4804237 2211294 21458643 000 000 000 000 000 000 000 21683930 8744972 6159720 6779238 21683930 000 5033255943 369574122 4649923938 13757883 5033255943 000 000 000 000 000 000 000 000 000 000 000 000 41385332 8908348150 8214145200 613018595 81184355 8908348150 881359 1638101 1585592 000 52509 1638101 4058592 4093515761 3422631194 484010272 186874295 4093515761 000 147337976 119232229 18546781 9558966 147337976 000 76825340 11699347 18797812 46328181 76825340 5300 120048920 60015460 29738293 30295167 120048920 25700 20081485 18020962 000 2060523 20081485 15000 5345851 3162086 000 2183765 5345851 000 38214171 12445217 000 25768954 38214171 000 2020221 1785250 000 234971 2020221 000 1633454 1568212 000 65242 1633454 000 3345571 146725 000 3198846 3345571 000 2326212 2253931 71325 956 2326212 136579 785079352 480586358 280857490 23635504 785079352 000 33431448 13818512 000 19612936 33431448 12250 8121058720 391501312 7460844023 268713385 8121058720 000 3182295637 2989785718 180766071 11743848 3182295637 000 68800000 54213685 181343 14404972 68800000 000 15309747137 819476217 14490270920 000 15309747137 000 639029810 630073903 301681 8654226 639029810 1632000 329679809 279503354 5500000 44676455 329679809 000 129009203 86092781 2864672 40051750 129009203 000 000 000 O00 000 000 315000 84900649 77573053 84574 7243022 84900649 000 67780971 67266645 466141 48185 67780971 000 2309262000 2309262000 000 000 2309262000 000 1458573146 1455638707 000 2934439 1458573146 750850 604374965 386958045 3100000 214316920 604374965 000 93641240 82700444 3628424 7312372 93641240 000 19121094 15182459 000 3938635 19121094 000 9434126 9000254 000 433872 9434126 000 000 000 000 000 000 000 36258349 34525882 000 1732467 36258349 000 648515 648515 000 000 648515 000 19244469 000 4403169 14841300 19244469 000 168888925693 93658227999 75173173906 57523788 168888925693 000 160819438 137939272 000 22880166 160819438 000 11913186 247516 000 11665670 11913186 s 49313462 251444794594 145187432521 104058400552 2198961521 251444794594 STATE UNITS BUDGET FUNDS STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEMSTATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM BUDGET FUNDS YEAR ENDED JUNE 30 1986 FUNDS AVAILABLE STATE APPROPRIATIONS General Appropriations Amended Appropriations Supplementary Appropriations Less Lapsed Funds FEDERAL FUNDS Grants from U S Government 483800000000 13400000000 25394705800 522594705800 2893486900 519701218900 196949104563 DEPARTMENTAL FUNDS Taxes Donations Interest Earned Contributions from Public Trust Funds Earnings from Services Total Revenues CARRYOVER FROM PRIOR YEAR 6060138839 4579019 1438275723 555469506 71089761570 79148224657 S 795798548120 Transfer from Reserved Fund Balance 92026903920 Total Funds Available 387825452040 EXPENDITURES PERSONAL SERVICES Salaries and Wages Employers Contributions for FICA Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers Compensation Assessments by Merit System REGULAR OPERATING EXPENSES 5958356776 15137849481 5047558727 115721600 21219482 809524568 485216085 88746008344 27575446719 116321455063 Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Operating Expenses Extraordinary Expenditures MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES 28410 92537 19442 6281 2193 5409 2922 16 68689 67 7137 10139 248 96741 17209 57174 70736 17417 05823 66086 89209 47876 56346 60000 14937 92291 24349691845 1783024960 1498976989 1017460431 3127194543 Supplies and Materials Repairs and Maintenance LeasePurchase of Equipment Rents Other than Real Estate Other Expenditures Software Equipment Purchases Per Diem and Fees Contracts Computer Billings DOAS REAL ESTATE RENTALS TELECOMMUNICATIONS 70248716 167340009 21839064 17108610 5875561 90102805 703069239 90193681 831742080 4180211856 6177731621 2988669584 1894188448STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL STATE SPENDING UNITS EXCLUDING UNITS OF THE UNIVERSITY SYSTEM BUDGET FUNDS YEAR ENDED JUNE 30 1986 EXPENDITURES PER DIEM FEES AND CONTRACTS Per Diem and Fees Contracts 8794714870 16096918503 S 24891633373 CAPITAL OUTLAY Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Rents Other than Real Estate Grants to Counties Cities and Civil Divisions Other Expenditures Travel Equipment Purchases Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts AUTHORITY LEASE RENTALS 190220 20929460 30078229 44418 1863401300 190032 102047900 71716186128 1914833659 132000 357470423 150300 71818234028 GENERAL OBLIGATION DEBT SINKING FUND 74090820410 3027143626 19048994934 Personal Services Salaries and Wages Employers Contributions for FICA Retirement Health Insurance Unemployment Compensation Insurance Workers Compensation Insurance Assessments by Merit System Other Costs Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Utilities Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Direct Benefits Medical Care and Public Assistance Tuition and Scholarships Grants to Counties Cities and Civil Divisions Other Expenditures Extraordinary Expenditures Travel Publications and Printing Equipment Purchases Computer Charges Computer Billings DOAS Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Capital Outlay Authority Lease Rentals Total Expenditures Excess of Funds Available over Expenditures 11806100 708635 1627952 570780 265000000 20632 2867 983086 2252649861 344999123 2520430371 2129216828 600050000 77307618 106004810793 1731289100 342752832012 20205676103 50000000 712654913 22322932941 279736966 478670244895 1501128 136702161 31492801 184514000 3252174723 23035587854 673710104 359096800 506624761432 786841747259 100983704781 Includes assessment and collection allowance to outside agencies in the amount of 6060138839 887825452040 The accompanying notes are an integral part of these financial statementsSTATE UNITS BUDGET FUNDS STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITSFUNDS AVAILABLE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 ADMINISTRATIVE SERVICES DEPARTMENT OF AGRICULTURE DEPARTMENT OF AUDITS AND ACCOUNTS DEPARTMENT OF STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 519701218900 196949104563 79148224657 795798548120 92026903920 4951200300 13406911 8843101336 13807708547 138296861 3183119700 397629678 83613167 3664362545 134040 786477100 000 126558932 913036032 Total Funds Available 887825452040 13946005408 3664496585 913036032 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES TRAVEL MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 116321455063 24349691845 1783024960 1498976989 1017460431 3127194543 6177731621 2988669584 1894188448 24891633373 74090820410 3027143626 19048994934 506624761432 3043306360 789614948 22041087 60978281 29695098 263235552 745661799 280648658 45666526 220163326 000 000 000 8080610626 2330695549 233732491 92297632 28141276 60271817 21817042 16936835 59953222 34137784 37354219 14000000 000 000 687822568 750652754 22928835 52199855 18895500 1967383 1102972 10606994 23849000 3084066 913282 000 000 000 000 786841747259 100983704781 13581622261 364383147 3617160435 47336150 886200641 26835391 887825452040 S 13946005408 3664496585 913036032STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 BANKING AND FINANCE DEPARTMENT OF BOXING COMMISSION STATE COMMUNITY AFFAIRS DEPARTMENT OF CORRECTIONS DEPARTMENT OF DEPARTMENTAL OPERATIONS CORRECTIONAL INSTITUTIONS TRANSITIONAL CENTERS AND SUPPORT E PROBATIONS DIVISION OF 450509400 000 337500 450846900 415000 000 50000 465000 2753955900 3220550180 97650146 6072156226 2626063600 1821090 66641778 2694526468 15577358800 62920492 277691096 15917970388 3094872600 000 416604255 3511476855 9392578 15927362966 3511476855 351417030 S 000 S 402973627 1005396833 10693346190 30 51161689 16228621 18500 19469759 63294588 1854347056 92842077 23607356 000 15918859 39856187 10659144 41236696 13765289 000 2738516 84174663 152110230 19010813 1234557 2770 12703427 8962455 9429064 8092648 1489382 000 2251286 19881819 309727011 38959170 13682257 000 6130796 162012989 21257395 20811100 15024792 000 19909128 101201148 28803940 84034224 3332280 24094 7449794 28677317 102715512 45641003 7809 1 23170 155927941 107336882 30202655 1269284 000 000 000 000 257400000 20080000 000 000 000 000 44000000 000 000 000 000 000 000 000 000 000 5421514791 6066987924 1022463040 2643257921 2339227210 15853225407 34 27172481 439789373 1 68534 50311185 11057527 2 96466 5168302 51268547 74137559 61165670 450846900 4 65000 6072156226 2694526468 15927362966 35 11476855 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 FUNDS AVAILABLE DEFENSE DEPARTMENT OF EDUCATION DEPARTMENT OF STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 407503700 767723444 50479098 196012489900 27639021602 82530121 1225706242 223734041623 4882210 Total Funds Available 1230588452 223742550661 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 573315033 203932384 5150319 1523517 2664664 36415153 3418030 660000 7545207 29937507 1402600 000 000 337784848 1203749262 26839190 3017351697 329334720 94030454 1866240 58568756 25985955 272825692 193392760 53848661 1074375600 2000000 000 000 219494786740 224618367275 875816414 1230588452 S 223742550861 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 GENERAL OBLIGATION DEBT SINKING FUND EMPLOYEES FINANCING STATE OF GEORGIA A 3ENERAL OBLIGATION B GENERAL OBLIGATION SYSTEM ADMINISTRATIVE AND INVESTMENT COMMISSION FORESTRY COMMISSION GENERAL ASSEMBLY GEORGIA OF GEORGIA DEBT SINKING FUND STATE OF GEORGIA ISSUED DEBT SINKING FUND STATE OF GEORGIA NEW 000 000 174521432 000 000 100571070 S 2926545200 134833721 414209305 1830885100 000 43000 16678675800 000 000 1992900000 000 000 t 174521432 100571070 3475588226 1830928100 16678675800 1992900000 000 1168979 000 225721000 000 000 174521432 101740049 S 3475588226 2056649100 16678675800 1992900000 71188901 79987404 S 2175547480 855954822 000 000 1695506 2017648 572761513 162301251 000 000 648520 OOO 686375 000 15888708 177337507 156808029 000 000 000 000 000 2384385 111345 10642714 36876000 000 000 1158520 46050 246283570 14714100 000 000 22303382 1162782 17145344 27146415 000 000 8869231 8612800 2952769 6221000 000 000 1336366 909589 66716737 41824300 000 000 58189022 7450000 51299399 33621292 000 000 000 000 29395751 55000000 000 000 000 000 000 000 000 000 000 000 000 000 16678675800 1992900000 6747599 000 87482589 98242242 000 000 174521432 100983993 3453454081 1488709451 s 16678675800 1992900000 000 756056 22134145 567939649 000 000 174521432 101740049 3475588226 2056649100 16678675800 1992900000 81 FUNDS AVAILABLE STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 19 A GOVERNORS OFFICE GOVERNOR OFFICE OF THE GOVERNORS EMERGENCY FUND PLANNING AND BUDGET OFFICE OF UNITS ATTACHED FOR ADMINISTRATIVE PURPOSES ONLY STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE S 298850700 6968473 14405725 320224898 567753 000 000 000 000 371628900 10491808 16495745 398616453 505798100 5578330796 106142648 6190271544 174957238 Total Funds Available 320792651 402203764 6365228782 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES TRAVEL MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 198585816 32775129 4308010 000 3177791 8440018 9188724 6429200 10942693 9296250 000 000 000 30693038 313836669 6955982 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 306656884 9387726 5693559 000 4299772 415818 13549413 19083600 4230788 26399740 000 000 000 000 284060000 13269567 7540722 200000 10943417 777478 5282827 24732900 12641530 1107501887 000 000 000 238245550 389717300 12486464 1705195878 4660032904 320792651 402203764 6365228782STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 TO COUNTIES GRANTS STATE AID TO MUNICIPALITIES HUMAN RESOURCES DEPARTMENT OF A DEPARTMENTAL OPERATIONS HEALTH PLANNING AND DEVELOPMENT STATE C COMMUNITY MENTAL HEALTHMENTAL RETARDATION YOUTH SERVICES AND INSTITUTIONS INDUSTRY AND TRADE DEPARTMENT OF 1191701300 000 000 1191701300 1351700000 000 000 1351700000 30900383000 44298720319 4153043002 79352146321 66760600 29430528 5222270 101413398 35328427100 3861991295 12135161837 51325580232 1401899800 000 104052984 1505952784 177886644 414818216 1191701300 1351700000 79530032965 S 101413398 51740398448 1505952784 000 s 000 s 13083683683 71169345 27491632681 514940603 2 60000000 4 200 00000 7607249849 4423798 2923026071 79531655 000 000 356809848 847599 60818778 30344427 000 000 5498399 000 64999013 1271900 000 000 156767864 254038 6837731 29075273 000 000 160516868 872115 315052190 2730657 000 000 1728869919 3415438 257571994 16624726 000 000 606078664 8683200 51332413 41118913 000 000 352598125 1731778 239184681 18422418 000 000 8858743613 8615695 1086937328 25867589 9 31701300 9 317 00000 30361300 000 269831840 000 000 000 000 000 267900000 000 000 000 000 000 000 000 000 000 46506546434 1400392 18075866070 740297620 11 91701300 13 517 00000 s 79453724566 101413398 51110990790 1500225781 000 000 76308399 000 629407658 5727003 11 91701300 13 517 00000 79530032965 101413398 51740398448 1505952784 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 FUNDS AVAILABLE STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE INSURANCE INVESTIGATION DEPARTMENT OF GEORGIA BUREAU OF 783511800 25773065 96547251 905832116 2543214800 62499289 162061703 2767775792 12831786 Total Funds Available 922012611 2780607578 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 675741210 35167298 27113112 6643750 14203448 9519159 24095452 46932400 13541134 4836942 000 000 000 000 357793905 64218706 1679983967 184567863 52351057 106171780 9715991 89464513 243061659 144911400 123243956 5169331 15073200 000 000 68166721 2721881438 58726140 922012611 2780607578 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 JUDICIAL SYSTEM SUPREME COURT 317948600 000 39092811 COURT OF APPEALS 360641400 000 6028109 CONTINUING SUPERIOR JUDICIAL EDUCATION COURTS INSTITUTE OF JUDICIAL COUNCIL 64062100 617805 4212177 JUDICIAL QUALIFICATIONS COMMISSION 2838777900 S 28091200 10315617 1739083 45741021 6465239 10432500 000 000 357041411 366669509 S 2894834538 36295522 92082 357078911 366669509 S 2894834538 92082 357078911 366669509 2894834538 36295522 68892082 85 10432500 245022429 321168990 27 36536523 000 44168189 000 22780760 8988374 44139369 2155715 2767617 300164 2422927 2194367 43122518 000 937040 000 000 000 000 000 000 000 11253335 2710887 6768873 7808051 5060328 530443 7460244 8524875 5294205 120000 000 000 29294332 000 2201389 94195 4016185 000 17577252 14258751 6079245 000 2167496 74800 2634356 3307254 3520934 000 712961 77919 16919287 3404155 21534926 25968418 9014445 6250328 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 I 355364922 364557653 28 69197982 36146379 68844261 7233654 1713989 2111856 25636556 149143 47821 3198846 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 JUDICIAL SYSTEM JUVENILE COURT JUDGES COUNCIL OF LABOR DEPARTMENT OF FUNDS AVAILABLE STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 19689900 38393110 327825 58410835 992428 554267600 11968637935 415270432 12938175967 26512526 Total Funds Available 59403263 S 12964688493 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 19626523 5105963429 629503 720000602 2059432 94356493 000 3462730 910566 5021330 224800 41994652 7030791 225878912 637500 206839105 488828 128730099 27723995 111961481 000 64349280 000 000 000 40000000 000 6176518125 59331938 12925076238 71325 39612255 59403263 12964688493 STATEMENT OF FUNDS AVAILABLE ASP EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 LAW DEPARTMENT OF MEDICAL ASSISTANCE DEPARTMENT OF NATURAL RESOURCES DEPARTMENT OF PARDONS AND PAROLES BOARD OF PERSONNEL BOARD STATE MERIT SYSTEM OF PERSONNEL ADMINISTRATION POSTSECONDARY VOCATIONAL EDUCATION BOARD OF 599254800 000 47517492 646772292 27162891600 55467870973 2685117802 85315880375 5973301900 1290699712 1140385599 8404387211 1389215700 976000 116257 1390307957 2500000 000 25269883330 25272383330 7464161800 1121777206 82664574 8668603580 6219637226 105233330 12097651792 646772292 91535517601 8509620541 1390307957 37370035122 8668603580 513815879 712370521 S 4369977740 11 14254081 467128826 6 95693198 32919762 40691465 835284551 48728670 11217364 1 18315418 13099580 12372792 57350697 40086568 6123081 10455598 000 647400 120194170 4310685 000 3853168 4448650 3252212 52886635 4529013 17965817 5403976 1317764 8321858 245870486 14323515 2157241 83515390 7529610 608697138 47616080 17345280 154441703 16412039 31460600 77182687 113426466 71450067 68573600 13323652 8486268 19862947 76545690 28718923 7113487 8890217 5674145 1365931803 245713922 10193936 2397944538 1 02696339 000 000 164046762 000 000 4020000 000 000 123399948 000 000 000 000 000 000 000 000 000 9593646 80794625780 1897435747 21949600 19748067858 75 97989676 628345904 83643956603 8349748894 13 75890338 22880733515 86 60568671 18426388 7891560998 159871647 14417619 14489301607 8034909 646772292 91535517601 8509620541 13 90307957 37370035122 86 68603580 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 PUBLIC SAFETY DEPARTMENT OF PUBLIC SAFETY DEPARTMENT OF UNITS ATTACHED FOR ADMINISTRATIVE PURPOSES ONLY PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM EXPENSE FUND PUBLIC SERVICE COMMISSION FUNDS AVAILABLE STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 5796198400 S 15397537 185101556 5996697493 686009600 273731277 22170932 981911809 S 1331097500 000 000 1331097500 583959500 39779235 000 723738735 Total Funds Available 6002470870 981911809 1331097500 723738735 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES 4298097867 2 97508926 000 4 03459808 597607795 69900607 000 23176606 11771481 11038341 000 13546296 371142201 13398033 000 6640450 59733475 5941868 000 2331466 63008802 13693775 000 4712643 277825178 23840721 000 15112793 791500 12639556 000 23722848 67199109 6457883 000 9880715 10810092 55899965 000 2 13843972 11000000 000 000 000 000 000 000 000 000 000 000 000 193247964 4 28675712 13 310 97500 000 5962235464 9 38995387 13 310 97500 S 7 16427597 40235406 42916422 000 7311138 6002470870 9 81911809 L3 10 97500 S 7 23738735 STATEMENT Of FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA BOARD OF A RESIDENT INSTRUCTION B REGENTS CENTRAL OFFICE AND OTHER ORGANIZED ACTIVITIES REVENUE DEPARTMENT OF SE TELECOMMUNICATIONS COMMISSION GEORGIA A SECRETARY OF STATE SECRETARY OF STATE REAL ESTATE COMMISSION 524649300 11808922 299022767 835480989 55055922100 000 196212900 55252135000 12703817700 000 8966392 12712784092 5229786800 000 6364457653 11594244453 1666879500 8862368 22339587 1698081455 119877900 000 518935 120396835 287178 35768167 55252135000 12712784092 S 11595447923 1701760365 120396835 386812014 000 377873982 3247926906 1048351032 66674888 335363292 000 24065965 95559578 142314158 9731973 8983563 000 11802138 123018413 19788906 965261 000 000 000 4568915 11095683 000 944496 000 11540537 202819781 36427864 2541719 14347976 000 14492317 117523659 19781792 342143 1953 000 1154857 680753087 74668749 19271407 000 000 15725800 155850556 175759492 3780000 8459652 000 8735416 55160313 25838050 3159469 80127830 000 28660200 6005227071 53002242 9991340 000 000 000 000 000 000 000 15 582 66900 000 000 000 000 000 000 000 000 000 000 000 536 938 68100 12215926900 719288692 84133864 000 835040776 552 521 35000 12709978112 11407696971 1691161832 116458200 727391 000 2805980 187750952 10598533 3938635 835768167 552 521 35000 12712784092 11595447923 1701760365 S 120396835 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 SOIL AND WATER CONSERVATION COMMITTEE STATE SPORTS HALL OF FAME BOARD GEORGIA FUNDS AVAILABLE STATE APPROPRIATION GRANTS FROM U S GOVERNMENT REVENUES AND EARNINGS RETAINED BY UNITS Total Revenues CARRYOVER FROM PRIOR YEAR TRANSFER FROM RESERVED FUND BALANCE 88581100 357521 000 88938621 5000000 000 46399 5046399 Total Funds Available 38621 5046399 EXPENDITURES PERSONAL SERVICES REGULAR OPERATING EXPENSES MOTOR VEHICLE EQUIPMENT PURCHASES PUBLICATIONS AND PRINTING EQUIPMENT PURCHASES COMPUTER CHARGES REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS CAPITAL OUTLAY AUTHORITY LEASE RENTALS GENERAL OBLIGATION DEBT SINKING FUND OTHER Total Expenditures EXCESS OF FUNDS AVAILABLE OVER EXPENDITURES i 59947018 2200000 5710226 1855945 4869745 12840 000 000 1779140 000 257960 000 168101 000 3149328 659856 1467805 101116 11423868 216642 000 000 000 000 000 000 000 000 88773191 5046399 165430 000 88938621 5046399 Note Audits being performed by Independent Public Accounting Firms These audits were not available at the time this report was published The information shown above was furnished by the Agencies The accompanying notes are an integral part of these financial statementsSTATEMENT OF FUNDS AVAILABLE AND EXPENDITURES BY SPENDING UNITS BUDGET FUNDS YEAR ENDED JUNE 30 1986 STUDENT FINANCE COMMISSION GEORGIA SUBSEQUENT INJURY TRUST FUND TEACHERS RETIREMENT SYSTEM EXPENSE FUND TRANSPORTATION DEPARTMENT OF VETERANS SERVICE STATE DEPARTMENT OF WORKERS COMPENSATION STATE BOARD OF 1659364100 000 342067199 2001431299 000 000 39290828 39290828 13679800000 S 000 330719392 14010519392 43587474300 40275997286 14062299563 97925771149 1504393600 310030285 20861 1814444746 576322300 000 4431624 580753924 1562712 72375399122 2001431299 39290828 14012082104 170301170271 S 1814444746 580753924 269904453 18007231 4968156 000 8332010 974370 24996353 000 9097243 4150000 000 000 000 1659364100 24218187 1963372 896052 000 530531 1198527 280759 3278383 372783 6552234 000 000 000 000 192364393 5081265 2317707 000 5704001 631215 71267659 11106900 5475679 25152171 000 000 000 13673736645 jl LL 15788646747 5179128293 153934639 214336880 61445255 877715528 202013332 107757448 170164324 1078459898 71289458377 1033576778 337419134 1724087847 363037394 5589204 7980188 000 2098440 7186324 000 19377620 5866035 1034143 000 000 000 1382113417 439955562 11798148 5693808 000 7857324 1346084 23057056 48583714 8216634 14610224 000 000 000 7969700 1999793916 1637383 39290828 000 13992837635 19244469 98218144480 72083025791 1794282765 20161981 569088254 11665670 2001431299 39290828 14012082104 170301170271 1814444746 580753924 STATE REVENUE COLLECTIONS FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS BY STATE UNITSSTATEMENT OF CASH RECEIPTS AND DISBURSEMENTS BY STATE UNITS STATE REVENUE COLLECTIONS FUND YEAR ENDED JUNE 30 1986 STATE UNIT Administrative Services Department of Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Corrections Department of Education Department of Employees Retirement System General Assembly of Georgia Governor Office of the Human Resources Department of Industry and Trade Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles Board of Postsecondary Vocational Education Board of Public Safety Department of Public Service Commission Regents of the University System of Georgia Board of Revenue Department of Secretary of State Soil and Water Conservation Committee State Transportation Department of Workers Compensation State Board of RENTS ON CASH BALANCE TAXES FINES INVESTMENT JULY 1 1985 AND FORFEITS PROPERTIES 5 1169520 000 S 6001 02717 33573567 942500 000 000 000 000 000 1293400 000 258500 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 40277236 000 000 000 000 000 1426914 111 43824118 000 000 2390000 000 4960093 000 000 000 000 000 4280377 1 41699210 000 000 000 000 2182435 000 000 168300 12 25346376 000 000 000 000 000 000 000 2500 6 38407800 000 500000 000 000 000 000 000 502259806 4717 54874161 000 46988480 000 000 000 000 000 000 000 000 000 000 000 638042728 S 484908777565 S 600102717 The accompanying notes are an integral part of these financial statements STATEMENT OF CASH RECEIPTS AHD DISBURSEMENTS 3Y STATE UNITS STATE REVENUE COLLECTIONS FOND YEAR ENDED JUNE 30 1986 DISBURSEMENTS TRANSFERS TO STATE REVENUE COLLECTIONS DEPARTMENT OF ADMINISTRATIVE EARNINGS FROM FEES RENTS AND SERVICES FISCAL CASH BALANCE INTEREST EARNED SALES FOR SERVICES 123180766 TOTAL 9832415954 DIVISION JUNE 30 1986 9109132471 9819653352 S 13932122 000 426663971 427606471 428719787 32460251 000 40544500 40544500 40544500 000 000 432995338 434288738 434288738 000 000 1183500 1183500 1442000 000 000 49547757 49547757 49547757 000 000 595000 595000 595000 000 000 110000000 110000000 110000000 000 000 3909310 3909310 3909310 000 000 820150 820150 820150 000 000 1416064682 1416064682 1328863616 127478302 000 14411707 14411707 14411707 000 000 58815130 11202639248 10136520001 1067546161 000 8305392 10695392 10680392 15000 000 17780775 17780775 17500858 5240010 000 6614200 6614200 6614200 000 000 5498176 147197386 151477763 000 000 2669577 2669577 2669577 000 59363906 000 59363906 61546341 000 000 1316412 1226662788 1222958503 3872585 000 44155672 44155672 44155672 000 000 668400 668400 668400 000 000 733496071 1371903871 1371904071 2700 000 258134700 258134700 258377700 257000 8815840 18738564 27554404 27554404 000 000 2147444767 473902318928 474393587777 10990957 000 1525917982 1525917982 1571406107 1500355 000 286000 286000 286000 000 000 106000 106000 106000 000 000 561698961 561698961 561698961 000 9177312217 8011563460 502697755959 S 502072508644 1263290043 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND YEAR ENDED JUNE 30 1986DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND COMBINED BALANCE SHEET FUND TYPE AND ACCOUNT GROUP JUNE 30 1986 ASSETS Cash and Temporary Investments Amount Available in Debt Service Fund Amount to be Provided for Retirement of General LongTerm Debt Note 1 GOVERNMENTAL FUND TYPE DEBT SERVICE ACCOUNT GROUP GENERAL LONGTERM DEBT TOTAL Memorandum Only 453254030 453254030 453254030 453254030 142611245970 142611245970 Total Assets 453254030 143064500000 143517754030 LIABILITIES AND FUND EQUITY LIABILITIES General Obligation Bonds Payable FUND EQUITY Fund Balance Reserved For Debt Service 143064500000 143064500000 453254030 453254030 Total Liabilities and Fund Equity 453254030 143064500000 143517754030 Note 1 The 142611245970 shown above will be from future appropriations in accordance with Article VII Section IV Paragraph III of the Constitution of the State of Georgia and is only that portion of appropriations to be provided for retirement of bonds Additional appropriations will be made to provide for payment of interest as the interest becomes due Special Note The Bond Proceeds Fund and Construction Fund are included in the audit report of the Georgia State Financing and Investment Commission The accompanying notes are an integral part of these financial statements 99 DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS DEBT SERVICE FUND YEAR ENDED JUNE 30 1986 CASH RECEIPTS OTHER REVENUES RETAINED From General Obligation Debt Sinking Fund Budget Funds Discount on Bonds Retired in Advance of Due Date Less Accrued Interest Financing and Investment Commission Georgia State For Bonds Retired in Advance of Due Date Interest Received Proceeds of General Obligation Refunding Bonds 1986B Par Value Less Issuance Costs Original Issue Discount Underwriting Discount State Agencies for Retirement of Bonds Labor Department of Transportation Department of Total Cash Receipts CASH BALANCE JULY 1 1985 891013 212471885 433185075 398490485 37344304 18671575800 361146181 4301853819 479459757 44157500000 646547973 S 40000000 337419134 43510952027 377419134 67702406718 4933316714 DISBURSEMENTS 72635723432 EXPENSE Interest on Bond 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 1980A 1981A 1981C 1981D 1982A 1982B 1982C 1982D 1982E 1982F 1983A 1983B 1983C 1984A 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H Payment to Refunded Bond Escrow Agent For Interest on Refunded Bond Issues J 82786500 143056125 146558750 123558500 184101500 161706250 214691250 26901250 93030500 111435000 83776250 6910000 32998000 15626500 237779375 200849000 385554500 823440000 582206500 53977500 139937500 1216370250 35976250 270915500 270481750 224440000 94276000 307107500 71012000 160163500 790951875 75391000 212567750 20404375 87042000 989804250 73635500 1062363500 303938500 87730000 10205452250 8951517152 19156969402DEPARTMENT OF ADMINISTRATIVE SERVICES FISCAL DIVISION STATE OF GEORGIA GENERAL OBLIGATION DEBT SINKING FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS DEBT SERVICE FUND YEAR ENDED JUNE 30 1986 DISBURSEMENTS DEBT RETIREMENT Bonds Redeemed 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 1980A 1981A 1981C 1981D 1982A 1982B 1982C 1982D 1982E 1982F 1983A 1983B 1983C 1984A 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H 1986B Bonds Refunded 1981A 1981C 1981D 1982B 1982E 1984B 1985A 1985C 1985H 770 1415 1040 1450 1745 2035 2285 370 1235 1300 1175 150 520 305 3675 7010 1695 3985 485 155 7430 2325 1875 13660 885 10380 4790 9730 2720 5855 2825 2150 640 535 170 24700 1875 5515 8145 4500 30425 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 00000 8828000000 4363500000 294500000 7786000000 2493500000 8137500000 1995000000 583500000 1151000000 17393000000 Total Disbursements CASH BALANCE JUNE 30 1986 35632500000 53025500000 72182469402 453254030 Bond principal and interest due July 1st each year are paid prior to June 30th each year Note All paying agents fees and other items of expense are paid by the Georgia State Financing and Investment Commission 72635723432 The accompanying notes are an integral part of these financial statementsOLD STATE FIXED DEBTOLD STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS Due but not presented General State Bonds of 1838 and 1879 Less Cash Reserve Net Negotiable Old State Debt JUNE 30 1986 JUNE 30 1985 1550500 1550500 000 1550500 1550500 PLEDGE OF ROAD REVENUE APPROPRIATION Certificates of Debt to Counties No Interest Due but not presented 1940 Refunding Certificates of Indebtedness Less Cash Reserve Net Debt to Counties 10000 10000 10000 10000 Total Old State Debt Outstanding Less Cash Reserve 1560500 1560500 1560500 1560500 et Old State Fixed Debt All old General State Bonds of the State of Georgia are past due but have not been presented for redemption Funds are held in the Department of Administrative Services Fiscal Division as a reserve to liquidate this obligation if and when the past due outstanding bonds and coupons are presented The accompanying notes are an integral part of these financial statements 105SCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGEDSCHEDULE OF GENERAL OBLIGATION BONDS FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED Outstanding as of June 30 1986 1974A 1974B 1975A 1975B 1975C 1975D 1975E 1976A 1976B 1976C 1976D 1976E 1977A 1977B 1977C 1977D 1980A 1981A 1981B 1981C 1981D 1982A 1982B 1982C 1982D 1982E 1982F 1983A 1983B 1983C 1984A 1984B 1984C 1985A 1985B 1985C 1985D 1985E 1985F 1985G 1985H 1986A 1986B DATE OF ISSUE 9174 11174 1175 4175 7175 9175 11175 1176 4176 6176 8176 11176 2177 5177 7177 9177 5180 7181 10181 10181 12181 2182 2182 4182 7182 7182 10182 5183 8183 11183 4184 7184 7184 1185 1185 3185 3185 5185 7185 7185 10185 4186 9186 ORIGINAL AMOUNT OF ISSUE OUTSTANDING 1307500000 MATURITIES 2000000000 S 19861999 3870000000 2365500000 19861999 3500000000 2203000000 19872000 3840000000 1952500000 19872000 5000000000 2941000000 19872000 3910000000 2489500000 19862000 4772000000 3313500000 19862000 815000000 448500000 19871996 2731000000 1553500000 19871996 3189000000 1930500000 19871996 2640000000 1577500000 19861996 345000000 137000000 19861994 1153500000 621500000 19871997 650000000 298000000 19871997 7712500000 4630000000 19871997 7682000000 3985000000 19861997 6400000000 5133000000 19872005 15000000000 3324000000 19872001 400000000 None 5285000000 681500000 19862001 565000000 179500000 19862001 3431000000 832500000 1987 12137500000 2062500000 19872002 860000000 206500000 1987 6247000000 1514500000 1987 5384000000 857500000 19872002 5545000000 2528000000 19861987 2414000000 1039500000 19871988 7617000000 4295500000 19861988 1496500000 976000000 19861988 3490000000 1738500000 19871989 12667000000 3551500000 19872004 1170000000 757000000 19871989 3800000000 1219000000 19872005 315500000 262000000 19871990 1000000000 355500000 19872005 14564500000 12094500000 19871991 1125000000 937500000 19871991 13166500000 12615000000 19872005 4900000000 4085500000 19871990 2350000000 749000000 19861996 8200000000 8200000000 19871991 44157500000 41115000000 19862000 237498000000 143064500000 The accompanying notes are an integral part of these financial statementsSCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED SCHEDULE OF VARIOUS AUTHORITY BONDS OUTSTANDING FOR THE PAYMENT OF WHICH THE STATE OF GEORGIA IS OBLIGATED AND THE GOOD FAITH OF THE STATE IS PLEDGED Outstanding as of June 30 1986 Georgia Highway Authority Georgia Education Authority Schools Georgia Education Authority University Georgia Building Authority Georgia Building Authority Hospitals Georgia Building Authority Markets Georgia Building Authority Penal Georgia Ports Authority Jekyll Island State Park Authority Stone Mountain Memorial Association ORIGINAL AMOUNT OF ISSUE 49273500000 52237400000 35898500000 3355000000 8876000000 1392500000 1200000000 4353500000 2137000000 1455000000 OUTSTANDING 0002 0003 62375000004 180500000 16330000005 1690000005 2985000005 1154000000 413000000 214500000 160178400000 10300000000 Notes 1 Constitutional Amendment of 1960 provides that appropriations shall be made in each year under lease contracts now or hereafter entered into between the State and any State Authority Constitutional Amendment of 1972 provides When any general obligation debt has first been incurred by the delivery of such debt to the purchasers thereof then and from the date of such delivery the State and all State institutions departments and agencies of the State shall be prohibited from entering into any contract except contracts pertaining to guaranteed revenue debt with any public agency public corporation authority or similar entity if such contract is intended to constitute security for bonds or other obligations issued by any such public agency public corporation or authority and from and after the date of such delivery in the event any contract between the State or any State institution department or agency of the State and any public agency public corporation authority or similar entity or any revenues from any such contract is pledged or assigned as security for the repayment of bonds or other obligations then and in either such event the appropriation or expenditure of any funds of the State for the payment of obligations under any such contract shall likewise be prohibited provided however all contracts entered into prior to the date of the first delivery of such general obligation debt shall continue to have the benefit of the protection afforded by the provisions of the second paragraph of Paragraph 1 a of Section VI Article VII of this Constitution as fully and completely as though this amendment had not been adopted and for as long as any such contract shall remain in force and effect Furthermore nothing in this amendment is intended directly or by implication to have any effect upon any provisions of any such contract establishing lien rights priorities regarding revenues or otherwise providing protection to the holders of obligations secured by such contracts The State of Georgia issued General Obligation Bonds on September 1 1974 Since that date no Authority bonds have been issued for the payment of which the State of Georgia is obligated and the good faith of the State is pledged 2 In September 1985 the Georgia State Financing and Investment Commission defeased all outstanding Georgia Highway Authority Bonds 3 In Fiscal Year 1979 the Georgia State Financing and Investment Commission defeased all outstanding Georgia Education Authority Schools Bonds 4 In May 1983 the Georgia State Financing and Investment Commission defeased the following issues of Georgia Education Authority University Bonds 1959 1961 May 1961 September 1962 1963 January 1963 August 1965 and 1965A The bonds outstanding on these issues are not included in the above balances 5 In addition other authorities have fullyfunded debt included in the reported outstanding balances shown below FULLYFUNDED AUTHORITY DEBT Georgia Building Authority Hospital Series 1967 274500000 Georgia Building Authority Penal Series 1966 126000000 Georgia Building Authority Markets Series 1966 6000000 Series 1972 163000000 169000000 Total FullyFunded Authority Bonds 569500000 113GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND YEAR ENDED JUNE 30 1986 GEORGIA STATE FINANCING AND INVESTMENT COMMISSION CONSTRUCTION FUND COMBINED BALANCE SHEET FUND TYPE AND ACCOUNT GROUP JUNE 30 1986 Investments Fixed Assets Land and Buildings GOVERNMENTAL FUND TYPE CAPITAL PROJECTS ACCOUNT GROUP GENERAL FIXED ASSETS TOTAL Memorandum Only 40979644971 40979644971 170039243040 170039243040 Total Assets 40979644971 170039243040 211018888011 LIABILITIES AND FUND EQUITY LIABILITIES Cash Overdraft FUND EQUITY Investment in Fixed Assets Fund Balance Reserved For Capital Projects Total Fund Equity 19271270 j 40960373701 170039243040 170039243040 40960373701 40960373701 j 170039243040 210999616741 Total Liabilities and Fund Equity 40979644971 170039243040 211018888011 Note The audit of the Georgia State Financing and Investment Commission was performed by an Independent Public Accounting Firm The accompanying notes are an integral part of these financial statementsGEORGIA STATE FINANCING AMD INVESTMENT COMMISSION CONSTRUCTION FUND STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS YEAR ENDED JUNE 30 1986 CASH RECEIPTS Interest on Investments Premium and Accrued Interest on Bonds Issued Accrued Interest Premium Transfers For Advance Retirement of Bonds General Obligation Debt Sinking Fund Georgia Building Authority Hospital Georgia Building Authority Penal Georgia Education Authority University Georgia Ports Authority Jekyll Island State Park Authority For Operations Georgia State Financing and Investment Commission Budget Fund Construction Supplements Agriculture Department of Corrections Department of Education Department of Georgia Building Authority Human Resources Department of Investigation Georgia Bureau of Labor Department of Natural Resources Department of Public Safety Department of Regents of the University System of Georgia Board of University of Georgia Net Income Receipts NONINCOME Sale of State of Georgia General Obligation Bonds Good Faith Deposit Received in Prior Year Net Cash Receipts BALANCE JULY 1 1985 Cash Investments 352256313 196200 4301853819 10981105 2178917 289062510 2699300 6581517 4613357168 100500000 5422396634 352452513 5774849147 4713857168 13626233 254861996 1227220632 65000000 77584500 8473200 62000000 204200000 11000000 13712100 17333537 28616500000 361330000 1060991979 1955012198 3016004177 28255170000 31271174177 7482036 46498420015 46505902051 DISBURSEMENTS 77777076228 Regular Operating Expenses Per Diem Fees and Contracts Per Diem and Fees Total Expense CAPITAL OUTLAY Capital Outlay Projects Total Disbursements BALANCE JUNE 30 1986 Cash Investments 60030454 447173571 507204025 36309498502 36816702527 19271270 40979644971 40960373701 The audit of the Georgia State Financing and Investment Commission was performed by an Independent Public Accounting Firm 77777076228 The accompanying notes are an integral part of these financial statements PUBLIC TRUST FUNDS BALANCE SHEET BY STATE UNITS PUBLIC TRUST FUNDS BALANCE SHEET JUNE 30 1986 STATE UNIT Administrative Services Department of Employees Assurance Department State Employees Retirement System Judicial System Superior Courts Labor Department of Legislative Retirement System Georgia Postsecondary Vocational Education State Board of Public Safety Department of Public School Employees Retirement System Regents of the University System of Georgia Board of Secretary of State Sports Hall of Fame Board Georgia Subsequent Injury Trust Fund Teachers Retirement System Trial Judges and Solicitors Retirement Fund CASH AND TEMPORARY INVESTMENTS INVESTMENTS 3613987119 000 000 11653999224 000 158898143918 2162498877 67430822389 432879 000 4335998 000 339869163 155184513 956460 1079384833 78952898 1623927 000 000 602531483 3500000 000 14149963049 000 000 000 000 488663202474 708199158 74868049056 S 674679539306 Note Audits being performed by Independent Public Accounting Firms These audits were not available at the time this report was published The information shown above was furnished by the Agencies The accompanying notes are an integral part of these financial statementsPUBLIC TRUST FUNDS BALANCE SHEET JUNE 30 1986 LIABILITIES AND FUND EQUITY TOTAL FUND EQUITY LIABILITIES RESERVED AND ACCOUNTS TOTAL FUND FUND RECEIVABLE ASSETS LIABILITIES BALANCES EQUITY 61374595 5 3675361714 32987845 3642373869 5 3675361714 9362402 11663361626 000 11663361626 11663361626 000 158898143918 728126118 158170017800 158898143918 000 2162498877 000 2162498877 2162498877 304383850 67735206239 000 67735206239 67735206239 000 602964362 12585359 590379003 602964362 000 3500000 000 3500000 3500000 000 4335998 000 4335998 4335998 000 14149963049 179194093 13970768956 14149963049 000 339869163 000 339869163 339869163 000 155184513 000 155184513 155184513 000 956460 000 956460 956460 000 1079384833 000 1079384833 1079384833 10902708160 499644863532 13418305021 486226558511 499644863532 000 709823085 000 709823085 709823085 11277829007 S 760825417369 14371198436 746454218933 S 760825417369 PRIVATE TRUST AND AGENCY FUNDS BALANCE SHEET BY STATE UNITS 123 BALANCE SHEET BY STATE UNITS PRIVATE TRUST AND AGENCY FUNDS JUNE 30 1986 STATE UNIT Administrative Services Department of Agriculture Department of Audits and Accounts Department of Banking and Finance Department of Boxing Commission State Community Affairs Department of Corrections Department of Defense Department of Education Department of Employees Retirement System Administrative Expense Fund Financing and Investment Commission Georgia State Forestry Commission Georgia General Assembly of Georgia Governor Office of the Human Resources Department of Industry and Trade Department of Insurance Department of Investigation Georgia Bureau of Judicial System Supreme Court Court of Appeals Superior Courts Continuing Judicial Education Institute of Judicial Council Judicial Qualifications Commission Juvenile Court Judges Council of Labor Department of Law Department of Medical Assistance Department of Natural Resources Department of Pardons and Paroles Board of Personnel Board State Merit System of Personnel Administration Postsecondary Vocational Education Board of Public Safety Department of Public Service Commission Public Telecommunications Commission Georgia Regents of the University System of Georgia Board of Revenue Department of Secretary of State Soil and Water Conservation Committee State Sports Hall of Fame Board Georgia Student Finance Commission Georgia Subsequent Injury Trust Fund Teachers Retirement System Expense Fund Transportation Department of Veterans Service State Department of Workers Compensation State Board of CASH AND TEMPORARY ACCOUNTS TOTAL INVESTMENTS RECEIVABLE ASSETS 70073924771 000 70073924771 2115189 6200 2121389 16500 000 16500 10000 000 10000 000 000 000 5673384 000 5673384 200906437 10000 200916437 18375 000 18375 44753918 1350000 46103918 122476897 000 122476897 000 000 000 3249062 000 3249062 000 000 000 223183 000 223183 1228230520 30551 1228261071 13000 000 13000 440231971 000 440231971 4992188 000 4992188 1972097 000 1972097 000 000 000 2592088 000 2592088 1636607 000 1636607 2472041 000 2472041 000 000 000 000 000 000 396822 21392 418214 9990 000 9990 60250 000 60250 31938088 1496816 33434904 15450227 000 15450227 53569130 460 53569590 7593407 000 7593407 19639841 000 19639841 000 000 000 12250 000 12250 755629 260 755889 746751786 19817 746771603 1477552 000 1477552 000 000 000 000 000 000 27275 000 27275 000 000 000 000 000 000 595503840 000 595503840 3250 000 3250 853253 000 853253 2935496 73612486314 The accompanying notes are an integral part of these financial statements BALANCE SHEET BY STATE UNITS PRIVATE TRUST AND AGENCY FUNDS JUNE 30 1986 LIABILITIES AND FUND EQUITY TOTAL FUND EQUITY LIABILITIES RESERVED AND LIABILITIES FUND BALANCE FUND EQUITY 8673623 70065251148 70073924771 98763 2022626 2121389 16500 000 16500 10000 000 10000 000 000 000 1207139 4466245 5673384 200275992 640445 200916437 18375 000 18375 266995 45836923 46103918 70954640 51522257 122476897 000 000 000 18750 3230312 3249062 000 000 000 130775 92408 223183 140821897 1087439174 1228261071 13000 000 13000 20595 440211376 440231971 24625 4967563 4992188 4312 1967785 1972097 000 000 000 66733 2525355 2592088 000 1636607 1636607 394631 2077410 2472041 000 000 000 000 000 000 418214 000 418214 9990 000 9990 60250 000 60250 108091 33326813 33434904 15450227 000 15450227 8750 53560840 53569590 25558 7567849 7593407 252017 19387824 19639841 000 000 000 12250 000 12250 000 755889 755889 276873 746494730 746771603 24950 1452602 1477552 000 000 000 000 000 OOO 27275 000 27275 000 000 000 000 000 000 161569463 433934377 595503840 3250 000 3250 000 853253 853253 601264503 73011221811 73612486314 SECTION III REPORT OF THE STATE AUDITOR OF GEORGIA ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA COMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIACOMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 19 CURRENT FUNDS ASSETS Cash and Temporary Investments Investments Accounts Receivable Inventories Prepaid Expense Investment in Plant RESIDENT OTHER INSTRUCTION ORGANIZED FUND ACTIVITIES RESTRICTED AUXILIARY FUNDS ENTERPRISES LOAN FUNDS 2695066054 367824830 231097139 3253828859 528702643 82183588 3660934676 2639841133 1390634121 2159953937 285871214 446967469 228716984 1050284842 52647913 321788 10617286 Total Assets 5834522569 S 1987497723 j 2391051076 4682785789 4189637319 LIABILITIES AND FUND EQUITY Liabilities Fund Equity Investment in General Fixed Assets Fund Balances Reserved Unreserved Designated for Subsequent Years Expenditures Surplus due to Board of Regents Total Fund Equity 5319991681 1087903368 452333966 887147803 62196922 12446552 779444375 2496736276 4189637319 2391051076 1406605138 514530888 899594355 2391051076 3903341414 4189637319 Total Liabilities and Fund Equity 5834522569 1987497723 S 2391051076 4682785789 S 4189637319 The accompanying notes are an integral part of these financial statementsCOMBINED BALANCE SHEET OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA JUNE 30 1986 TRUST FUNDS PLANT FUNDS AG NCY Fl INDS ENDOWMENT STUDENT ACTIVITIES 4574614 05 PRIVATE FUNDS 87 5 UNEXPENDED 987797256 EXPENDED TRUST 27416072 2458083775 13164349 47 806966 248019001 359617 89 49225678 TOTALS Memorandu Only 5060360177 4970313124 49225678 6809506873 6623070491 1725969295 1564960045 70777 218127 63875891 20519378 5162899643910 162899643910 149128771974 4058042234 1236694000 5162899643910 5 493641321 2507309453 190280825394 173909089734 1185970694 220063947 1788079828 10381453893 6604101593 162899643910 162899643910 149128771974 4058042234 45603116 8369147 719229625 12857099486 14422979761 265208227 5120190 4062864441 3692803655 79763664 60432751 4058042234 50723306 162899643910 273577374 719229625 179899371501 167304988141 4058042234 1236694000 162899643910 493641321 2507309453 190280825394 173909089734 CQHSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL ONUS OF THE DNIVERSITY SYSTEM OF GEORGIACONSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1986 RESIDENT INSTRUCTION FUND FUNDS AVAILABLE REVENUES STATE FUNDS Allotments from Board of Regents of the University System of Georgia OTHER REVENUES RETAINED Gifts and Grants Federal Agencies State Agencies Other States Counties and Cities Private Restricted For Student Aid Unrestricted Tuition and Fees Endowment Funds Rents Sales and Services Contract Overhead Interest Income Indirect Funding Telecommunications Department of Administrative Services Other Sources Transfers Between Funds For Replacement Projects Total Other Revenues Retained Total Revenues CARRYOVER FROM PRIOR YEAR Transfers from Fund Balances Reserved Unreserved EDUCATION GENERAL AND DEPARTMENTAL SERVICES 53623868100 SPONSORED OPERATIONS CURRENT FUNDS OTHER EDUCATION GENERAL AND DEPARTMENTAL SERVICES 53623868100 10708154200 6377769345 6377769345 1110340973 1110340973 64275782 64275782 98767262 98767262 3773309898 3773309898 3547722133 3547722133 62732102 62752102 62752102 15034937495 8371621482 14972185393 8371621482 16078962585 16078962585 369535198 5901509 201033345 206934854 92901601 92901601 4403256 1311463765 41149069 1352612834 909549039 1570964523 1570964523 1683874911 49189052 49189052 10174 313870489 313870489 55570000 553615480 553615480 62876314 110000000 20039621106 15214367807 35253988913 511347440374 73663489206 S 15214367807 88877857013 22055594574 25000000 25000000 491405644 25000000 25000000 491405644 Total Funds Available 73688489206 15214367807 88902857013 22547000218 EXPENDITURES PERSONAL SERVICES Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Unemployment Compensation Insurance Liability Insurance Workers Compensation Insurance Total Personal Services OPERATING EXPENSES Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Claims and Indemnities Tuition and Scholarships College Work Study Program Scholarships Fellowships Prizes Awards and Other Other Operating Expenses Publications and Printing Equipment Purchases Computer Charges Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Operating Expenses 46075711878 6219419696 52295131574 11668106810 2898583396 2071143787 5611107158 143629 43141055 214546879 252026145 135955468 563443773 814175 258042 1322149 3150609541 2207099255 6174550931 957804 43399097 215869028 693578385 580780522 1469834800 2307 86961455 33316668 S 56914377782 7173239448 64087617230 14532580947 598031123 120756754 106954570 2416041843 1645149404 2682605917 716131309 238522189 113474396 48486252 100807980 23100291 247894247 445652831 3908371760 114643676 274404993 119802593 937122803 627267995 851087044 306126767 10400117 12137854 928807345 217675306 10486446 11099455 28135360 2623573 449565800 3644878894 315030073 35681658 1008190773 64900599 36436395 16405285 69165310 386205722 437175627 904157890 131156871 119092424 3344849188 1862824710 2693092363 727230764 266657549 116097969 48486252 550373780 3667979185 562924320 531334489 4916562533 179544275 310841388 136207878 1006288113 1013473717 1288262671 257612083 51674688 38778647 2500525881 449249611 526101372 90688351 146447613 34206941 1055794 250330615 164985283 1098378131 60870124 35476468 336980101 302871296 169406913 100292733 16336309970 S80All28359 24377438329 6615932645CONSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1986 ORGANIZED ACTIVITIES SPONSORED OPERATIONS UNEXPENDED AUXILIARY PLANT ENTERPRISES FUND TOTALS Memorandum Only 10708154200 240000000 64572022300 593 10 019610 31 1001961031 11045214 S 7390775590 5 6670854578 7 743626 63 774362663 52520451 1937224087 1715689809 313777 37 31377737 95653519 66645101 212110 61 21211061 33681564 153659887 124108484 39 506051 96 3950605196 98501330 7822416424 6915476522 6081 00 608100 3548330233 3125336603 8371621482 14151747270 000 000 41457021 237205580 8475830605 29423890345 1353482276 57 801257 88 19971593373 369535198 8 358 43850 84960443 17284341633 291895297 15215779369 350231126 4403256 31 822 61594 4445746 3284012197 3046963037 2 625921 22 1172141161 1683874911 26 802 36794 27142742 5232133531 3254839434 11150318693 2665010472 10174 2 146 73038 397404895 661277159 685535708 55570000 369440489 358300000 62876314 4 304 21007 7540248 1054453049 1034218202 110000000 11 031 13388 1213113388 000 000 6042717910 17390158284 6042717910 S 28098312484 6240322895 1971813042 60856283134 5447794998 6240322895 2211813042 125428305434 11386778338 491405644 1319467910 1596103036 35958838 1871832392 1596103036 1537185218 1506853432 491405644 2915570946 35958838 3467935428 3044038650 6042717910 28589718128 9155893841 2247771880 128896240862 116911822030 3553247494 15221354304 2940500685 206073998 107384749 371764555 899652383 688165271 1841599355 2307 86961455 33316668 164673542 162456042 274937614 61456 184777 1585348 4238470796 18771051743 3544399464 70456986563 64122552406 4214935466 3057720563 8291087900 1021567 130545329 250771044 4143750519 2671947172 7346087446 73930207 103233274 189760492 86403068437 78651261516 167953034 14054554 8142097 478309363 49524012 49731120 2358482 20284599 4826887 425565117 65729242 46920744 2978835244 498773623 575832492 93046833 166732212 39033828 19701181 26880217 483151643 369655229 734646597 25791397 22731721 1349424188 223766330 166013168 6806836075 2731253562 4003571452 820277597 459181158 177863518 48486252 1288307758 211964944 147853189 6269091263 2591636249 3898217245 395550580 461355973 134688348 599048 207089 608100 53012716 24622105 296435999 58667404 12919366 8371239 18109648 63672999 468589454 1262883 608100 303343331 189607388 1394814130 119537528 48395834 345351340 320980944 233079912 568882187 2119884 103599745 82229295 1929107 7088757 2499942 249145763 188240006 62325695 248504249 553756547 3668587285 969867396 803171172 6313305770 306170560 361737164 730704981 1515509063 1308879324 2105649107 592461560 3261000277 166219189 796937694 5453536449 906245273 212795410 622218480 1413438734 1060394364 1594815230 1800400267 8416332912 2630240428 35424011669 31479327257MPWV CONSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1986 CURRENT FUNDS RESIDENT INSTRUCTION FUND EXPENDITURES EDUCATION GENERAL AND DEPARTMENTAL SERVICES SPONSORED OPERATIONS EDUCATION GENERAL AND DEPARTMENTAL SERVICES CAPITAL OUTLAY Personal Services Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Other Costs Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Other Expenditures Publications and Printing Equipment Purchases Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Total Capital Outlay OTHER Personal Services Salaries and Wages Employers Contributions for FICA Group Insurance Retirement Unemployment Compensation Insurance Liability Insurance Workers Compensation Insurance Other Costs Travel Motor Vehicle Expenses Motor Vehicle Equipment Purchases Supplies and Materials Repairs and Maintenance Utilities LeasePurchase of Equipment Rents Other than Real Estate Insurance and Bonding Tuition and Scholarships College Work Study Program Scholarships Fellowships Prizes Awards and Other Other Expenditures Publications and Printing Equipment Purchases Computer Charges Software Real Estate Rentals Telecommunications Per Diem Fees and Contracts Per Diem and Fees Contracts Capital Outlay Other Costs Supplies and Materials Repairs and Maintenance Publications and Printing Per Diem Fees and Contracts Per Diem and Fees Contracts Total Other Total Expenditures Excess of Funds Available over Expenditures 1902239 930397 3434378 35292602 730138 45658 2206734 179435 328711533 168700 72782 12151991 1371883 2395962 18480315 7259 4448500 208312 4581405 11819000 422872209 1902239 930397 3434378 35292602 730138 45658 2206734 179435 328711533 168700 72782 12151991 1371883 2395962 18480315 7259 4448500 208312 4581405 11819000 170156028 9455448 3813803 14705986 15165 144585 198291015 4409811 98415 1381170 23498404 4425560 11028495 1989457 191461 104294 8525000 4661237 1816455 25805630 122606 994194 1220868 11919754 440152034 5 73673559961 15214367807 S 14929245 000 422872209 740635860 8887927768 21889149452 14929245 657850766 7368 The accompanying notes are an integral part of these financial statements 136 89206 15214367807 02857013 j 22547000218CONSOLIDATED STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES OF ALL UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA CURRENT FUNDS AND UNEXPENDED PLANT FUND YEAR ENDED JUNE 30 1986 ORGANIZED ACTIVITIES SPONSORED OPERATIONS AUXILIARY ENTERPRISES UNEXPENDED PLANT FUND TOTALS Memorandum Only 13319946 146429 93987 236492 13796854 S 346888 1512 51755147 106017134 425843637 2147428 251154 128665 2004482 912253 392636067 565930 20010220 382500 71269695 781817690 13319946 146429 93987 236492 13796854 346888 1512 51755147 106017134 425843637 000 2147428 251154 128665 2004482 912253 392636067 565930 20010220 382500 71269695 781817690 14831468 3391 2774 6101 14843734 000 000 119335194 62111911 618170314 14000 1026290 280194 295475 1774912 571913 330374617 000 20010220 000 77233329 797319341 1869887256 1869887256 2043361444 843010 5 170999038 12497 9467945 2868 3816671 5827 14711813 15165 144585 864202 199155217 4409811 98415 1381170 2482666 25981070 4425560 11028495 1989457 191461 82600 186894 8525000 6670 4667907 1816455 19680 25825310 390829 513435 994194 200024626 15109928 11919754 440152034 11370184 7897379 4747068 5400784 18146191 14994008 000 54276 15165 30857 144585 187114 234447819 179663706 5139949 7339665 144073 127132 1381170 844000 28187804 16964168 4604995 9742345 11028495 8276762 328711533 4235 2158157 1045428 191461 115635 259676 170250 20676991 15550133 6039790 4155847 4212417 1968875 44305625 358152621 520694 99273 5442694 1111452 000 360000 1429380 1748835 16501159 23176072 451971034 408827269 1412384 1412384 000 000 117000 5850 5850 20000 3846847 744482707 6042717910 27931867362 6174639892 000 657850766 2981253949 328581766 000 328581766 20945652 143917348 330000000 1497354916 1204443703 2199887256 125194322278 113378393920 47884624 3701918584 3533428110 6042717910 28589718128 9155893841 2247771880 128896240862 116911822030UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO FINANCIAL STATEMENTSUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES BASIS OF ACCOUNTING Units of the University System of Georgia maintain their Current Funds Unexpended Plant Funds and Agency Funds Student Activities in accordance with a comprehensive basis of accounting called the Modified Accrual Basis This basis of accounting is defined as that method of accounting in which expenditures other than accrued interest of general longterm debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material or available revenues which should be accrued to reflect properly the taxes levied and the revenues earned The Loan Funds Endowment Funds and Agency Funds Private Trust are maintained on the Cash Receipts and Disbursements basis of accounting This basis of accounting is defined as that method of accounting in which certain revenue and the related assets are recognized when received rather than when earned and certain expenses are recognized when paid rather than when the obligation is incurred DESCRIPTION OF FUNDS CURRENT FUNDS RESIDENT INSTRUCTION FUND The Resident Instruction Fund accounts for the current operations of the educational program of the various units of the University System Restricted expenditures are separately identified and matched with revenue from the Restricted Funds OTHER ORGANIZED ACTIVITIES The Other Organized Activities Fund accounts for the operations of specific programs which are unique to the State of Georgia and to the units of the University System administering the program activities Separate identity is maintained of each program and restricted expenditures for each program are separately identified and matched with revenue from the Restricted Funds RESTRICTED FUNDS The Restricted Funds account for funds awarded by grantors for restricted purposes to the various units of the University System Such funds awarded or received are maintained in the restricted fund group and funds are transferred to other funds only to the extent that expenditures are expended in the current period AUXILIARY ENTERPRISES The Auxiliary Enterprises Fund accounts for the various business operations administered by the various units of the University System These business operations are conducted for the expressed purpose of providing services to students faculty and staff PUBLIC TRUST FUNDS LOAN FUNDS The Loan Funds account for various funds held by the various units of the University System for the purpose of making educational loans to students Separate identity is maintained of the various types of loan funds administered by each institution ENDOWMENT FUNDS The Endowment Funds account for various funds held in trust by the various units of the University System for various donors Separate identity of each fund is maintained and each fund is administered under the terms stipulated by the donor PLANT FUNDS UNEXPENDED The Unexpended Plant Fund accounts for funds administered by the various units of the University System for the purpose of construction rehabilitation and acquisition of physical properties EXPENDED The Expended Plant Fund represents the book value of fixed assets owned or in control of the various units of the University System AGENCY FUNDS STUDENT ACTIVITIES The Student Activities Fund accounts for student activity funds administered by the various units of the University System The various units act as an agent for the students of their respective unit collect activity fee assessments and revenues from other sources and expend the available funds as budgeted and directed by the student governing bodyUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA NOTES TO FINANCIAL STATEMENTS JUNE 30 1986 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES DESCRIPTION OF FUNDS AGENCY FUNDS PRIVATE TRUST The Private Trust Funds account for the activities in which the various units of the University System act as an agency for various governmental agencies and organizations TOTAL COLUMNS ON COMBINED STATEMENTS Total columns on the Combined Statements are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis Data in these columns do not present financial position results of operations or changes in financial position in conformity with generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data OTHER FINANCIAL NOTES 1 RESTRICTED FUNDS Funds for specific restricted projects transferred from the restricted fund group to other funds in excess of funds received from various grantors are reflected as deficits on the books and records of the various units of the University System In this report revenues sufficient to eliminate the deficits are recognized and accounts receivable are established from the various grantors The accounts receivable shown for Restricted Funds do not reflect the actual amount that may be due from the various grantors 2 EXPENDED PLANT FUND The balances shown as Investment in General Fixed Assets under the Fund Equity of Expended Plant Fund on the Combined Balance Sheet represent the accumulated expenditures made for general fixed assets through Current Funds and Unexpended Plant Fund and also include expenditures made for general fixed assets expended by the Georgia Education Authority University on behalf of the various units of the University System Gifts of general fixed assets are recorded at fair market value and disposals are deleted at recorded cost No depreciation has been provided on the general fixed assets 3 RETIREMENT PLANS Substantially all teachers administrative and clerical personnel are members of the Teachers Retirement System of Georgia which is a contributory defined benefit plan The System is funded through a combination of employee and employer contributions During the fiscal year ended June 30 1986 the units of the University System contributed either 1271 or 1323 of salaries depending on employee classification to the Teachers Retirement System of Georgia The units have no further liability under the plan other than the future contributions to the plan as established 4 SICK LEAVE AND ANNUAL LEAVE All regular employees of the various units of the University System earn one day of sick leave each month with no maximum limit established for the accumulation of sick leave When employees terminate employment they receive no compensation for any accrued sick leave All regular employees of the various units of the University System earn annual leave ranging from one and onequarter days to one and threequarter days each month depending upon the employees length of continuous service Employees may accrue up to forty five days of annual leave and are paid for unused accumulated annual leave upon retirement or termination of employment On June 30 1986 the unrecorded consolidated estimated liability of all units of the University System amounted to 4580235264 for accumulated annual leave Funds are provided in the appropriation to the Board of Regents of the University System of Georgia each year to cover the cost of annual leave of terminated employees of the various units of the University SystemUNITS OF THE UNIVERSITY SYSTEM OF GEORGIA FINDINGS AND IMPROPER OR QUESTIONED COSTSFINDINGS AMD IMPROPER OR QUESTIONED COSTS REGENTS SCHOLARSHIP FUND On June 30 1986 the Regents Scholarship Fund of the various units of the University System of Georgia had an uncommitted balance of 497700 which should be returned to the Board of Regents of the University System of Georgia for transraittal to the Department of Administrative Services Fiscal Division An analysis of the uncommitted balance of 497700 by unit of the University System is as follows Graduate Institution Georgia State University Senior Colleges Albany State College Kennesaw College Junior Colleges Atlanta Junior College Waycross Junior College 266400 123000 68300 20000 20000 AGENCY FUNDS STUDENT ACTIVITIES On June 30 1986 three units of the University System of Georgia had deficit fund balances in their Student Activities Fund as follows Senior Colleges Albany State College Savannah State College Valdosta State College 11555079 13776733 1340120 These deficit fund balances have a direct relation to the lack of sufficient funds to meet obligations of the Colleges on a current basis INDIVIDUAL AUDIT REPORTS The Audit Findings Section of the individual audit reports details unusual situations deficiencies or other problems relative to the financial operations of each unit of the University System of Georgia The following comments disclose the material findings shown in the individual audit reports GRADUATE INSTITUTION GEORGIA INSTITUTE OF TECHNOLOGY ACCOUNTS PAYABLE SYSTEM The audit report for the year ended June 30 1985 noted that material deficiencies existed in the Institutes internal controls over non personal services expenditure transactions These deficiencies included missing voucher packages errors in account classification missing receiving reports payment of sales tax and afterthefact purchase orders During the year under review the Institute made substantial improvement in correcting the deficiencies noted in the prior year INVENTORY OF EQUIPMENT The audit report for the year ended June 30 1985 noted that adjustments to inventory records were not satisfactorily reconciled due to delays caused by the new accounting system and deficiencies in internal controls These deficiencies continued to exist in the inventory records during the year under review The Property Control System was unable to provide adequate documentation for additions and deletions of equipment that agreed with the financial records of Georgia Institute of Technology As a result of the continued inadequacies in the inventory records net adjustments of 933881206 were necessary on the Investment in Plant schedule that included 253595207 that was not satisfactorily identified As a part of our audit a randomly selected equipment inventory sample was used to test the accuracy and validity of the equipment inventory records Of the 750 items selected for examination 139 errors were noted The following is a summary of these errors 1 There were 98 items found at locations other than the area specified on the inventory records 2 Our sample disclosed 16 items which could not be located during our test Subsequent to completion of our sample these items were deleted from the inventory records by the Institute 3 There were 24 items which were not located 4 One item an Omni Transcriber was listed on the inventory records as stolen During the course of our examination we were able to locate this item We believe that the errors noted and the accounting deficiencies cited provide material evidence that inadequacies exist in the Institutes administrative procedures and internal accounting controls Because of these deficiencies our opinion on the financial statements presented in this report is subject to the effects if any of such adjustments as might have been determined to be necessary had all equipment sampled been properly accounted for and had the Institute satisfactorily reconciled the equipment inventory with the financial records Management should act immediately to initiate appropriate action necessary to correct problems associated with the accounting system to strengthen internal accounting controls and to establish any administrative procedures necessary to ensure that assets are safeguarded against loss from unauthorized use or dispositionFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS GRADUATE INSTITUTION GEORGIA INSTITUTE OF TECHNOLOGY CASH SHORTAGE GEORGIA TECH RESEARCH INSTITUTE In the year under review a cash shortage in the amount of 319665 was discovered at the Georgia Tech Research Institute As of the date of our audit an assignment of responsibility for this shortage had not been made and an investigation is continuing PAYROLL ACCOUNTING SYSTEM During the year under review the Institute did not have adequate internal controls established to ensure that the computerized payroll system properly interfaced with the general ledger accounting system This deficiency allowed summary postings to be made to the general ledger that did not agree with the underlying records in the payroll system This problem required the Institute to record adjusting journal entries to reconcile and resolve material differences between the two systems on a monthly basis The payroll interface problem also impacted the Institutes payroll bank reconciliation process and caused in part the following deficiencies CD Payroll bank reconciliations were not made on a timely basis 2 Reconciling items were not adequately identified with detailed supporting documentation 3 Reconciling items requiring entries to the accounting system were not adjusted on a timely basis 4 At June 30 1986 an unidentified reconciling item of 195506 remained on the bank reconciliation Immediate action should be taken to establish the proper procedures necessary to ensure that the payroll system will properly interface with the general accounting system Appropriate action should also be taken to see that the bank account is reconciled promptly each month and that adjustments necessary are made on a timely basis and have proper detailed supporting documentation SENIOR COLLEGES ALBANY STATE COLLEGE DEFERRED FEES Audit reports of prior years have called attention to the fact that some student fees have been deferred and have recommended that legal means be used to collect the outstanding balances At June 30 1986 student fees outstanding amounted to 46312496 as shown on Schedule 2 of unit report and of this amount 32498406 was not covered by approved student aid awards At June 30 1986 23860016 of the 32498406 nonsponsored student receivables had been turned over to collection agencies The audit report for the year ended June 30 1985 reported that collections received from collection agencies were credited against a students Auxiliary Enterprises account until completely liquidated Subsequent collections were then credited against the students Resident Instruction Fund receivable In the year under review this practice was discontinued and collections from collection agencies were credited on a prorata basis against all funds that an individual has outstanding balances FORT VALLEY STATE COLLEGE INADEQUATE INTERNAL CONTROLS OVER CASH TRAVEL ADVANCES AND EQUIPMENT During the year under review material weaknesses existed in the Colleges system of internal accounting control over cash and travel advances These weaknesses allowed errors to go undetected that materially affect the Colleges financial statements at June 30 1986 These deficiencies are outlined as follows CASH 1 Bank statements for the payroll account were not reconciled to general ledger account balance which allowed numerous errors to go undetected A difference of 3475113 existed between the bank reconciliation book balance and the general ledger balance at June 30 1986 This difference was caused in part by the following inappropriate accounting practices of the College a Bank debit and credit memos were not identified on the bank reconciliation and were not recorded on the accounting records b Due to problems with the system of computer generated payroll checks a large number of handdrawn checks were written by the College during the year under review These checks were not recorded in the accounting records when written and were not included as outstanding checks on the bank reconciliation Such checks were only recorded on the books after they cleared the bank 2 Deposits in transit as reflected on the bank reconciliation were inaccurate A difference of 2145652 existed between deposits in transit on the June 30 bank reconciliation and actual deposits which cleared the July 1986 bank statement An unidentified amount of 39320 was shown as due to the Operating Account at June 30 1986 3 The general ledger cash balance did not include payroll checks of 569389 which had been issued and outstanding for a period of over one year As a part of this audit an adjustment of 569389 was made to write off these outstanding checks Outstanding checks should be reviewed monthly and stale dated checks voidedFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS SENIOR COLLEGES FORT VALLEY STATE COLLEGE INADEQUATE CONTROLS OVER CASH TRAVEL ADVANCES AND EQUIPMENT CASH At June 30 1986 the payroll cash account of the College had a cumulative unlocated difference of 6150834 The College should take immediate action to reconcile the payroll cash account and record all necessary adjustments Internal controls should be established to ensure that cash is reconciled and balanced to the general ledger on a monthly basis TRAVEL ADVANCES Fort Valley State College utilizes an asset account entitled Travel Advances Increases to this account balance are made mostly when the College purchases airline tickets in advance for employees on travel status Decreases to the account balance are made after the trip has been completed and the employee has filed a travel voucher to support actual expenditures made At June 30 1986 the asset account entitled Travel Advances had an accumulated balance of 2732406 This amount has accumulated largely because the College does not have adequate controls in place to ensure that all employees having travel advances submit travel vouchers to appropriate officials of the College upon their return from business trips As a result adjustments are not being made to decrease the asset account and to record travel expense based on approved travel vouchers Internal controls should be established to ensure that the Travel Advance account is reviewed at least on a monthly basis Travel vouchers are required for all business trips and should include appropriate receipts along with a validated airline ticket stub if applicable Travel advances subsequently not supported by approved travel vouchers should be refunded from the individual employee involved The policy of purchasing airline tickets in advance for employees should be discontinued immediately until adequate internal controls can be implemented to monitor this process EQUIPMENT INVENTORY As of June 30 1986 the control accounts for equipment as reflected by the general ledger of the College exceeded the subsidiary equipment inventory records by 499710373 Personnel of the College should take a complete inventory of the Colleges equipment and record necessary adjustments to bring the control and subsidiary records into agreement All adjustments necessary should be properly documented and approved by appropriate officials of the College SUMMARY Although instances of actual theft or embezzlement were not disclosed during the audit we were unable to state that losses could not have occurred The inadequacy of the internal control system over cash travel advances and equipment created a situation where theft or embezzlement was possible and would not readily be detected Due to the Colleges lack of internal controls as cited above the scope of our work was not sufficient to enable us to express and we do not express an opinion of the financial statements contained in this report STUDENT ACCOUNTS RECEIVABLE At June 30 1986 accounts receivable due from students were shown in the following funds Resident Instruction Fund Auxiliary Enterprises Student Activities Fund 16752864 13794469 2751645 33298978 These balances have accumulated largely because of extension of credit to students who had no approved student aid to fund tuition costs and related expenses There is no provision in the policies of the Board of Regents for extensions of credit or deferment of any student fees Officials approving extensions of credit or fee deferments could be held personally responsible for losses incurred by the College The practice of extension of credit and deferment of fees should be discontinued immediately It is recommended that legal means be used to collect all outstanding balances SAVANNAH STATE COLLEGE EQUIPMENT INVENTORY The audit report for the period ended June 30 1985 stated that the control accounts for equipment inventory maintained in the general ledger did not agree with the subsidiary equipment inventory detail In the year under review the control accounts differed from the subsidiary controls by an absolute value of 85696009 The College should continue its efforts to reconcile these differences in order to control properly its equipment inventoryFINDINGS AND IMPROPER OR QUESTIONED COSTS INDIVIDUAL AUDIT REPORTS SENIOR COLLEGES SAVANNAH STATE COLLEGE EQUIPMENT INVENTORY Because of the deficiency described above our opinion of the financial statements presented in this report is subject to the effects if any of such adjustments as might have been determined to be necessary had appropriate action been taken to locate the equipment not accounted for and the inventory recorded on the books had been reconciled to the physical count STUDENT ACCOUNTS RECEIVABLE On June 30 1986 Savannah State College had deferred student accounts of 5844957 of which 4985221 was incurred prior to the summer quarter 1985 There is no provision in the policies of the Board of Regents for deferments of student accounts without the student having approved documentation of financial aid at the time of registration Collections of student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having approved financial aid It is recommended that legal means be used to collect all student accounts receivable if necessary SOUTHERN TECHNICAL INSTITUTE DEFERRED FEES The audit report for the year ended June 30 1985 called attention to the fact that some student fees were being deferred There is no provision in the policies of the Board of Regents for deferment of student accounts without the student having approved documentation of financial aid at the time of registration In the year under review there were instances of fees still being deferred for a few students This practice should be discontinued immediately It is emphasized that the person or persons responsible for authorizing deferments could be held personally liable for the uncollected amounts EXPENDED PLANT FUND INVENTORY OF EQUIPMENT The audit report for the year ended June 30 1985 called attention to a campus wide inventory of equipment that was underway in order to update the Institutes perpetual equipment inventory records In the year under review the equipment inventory was completed and the records were adjusted and reconciled with the results of the physical count Adjustments to the inventory records included the deletion of items that could not be located and the addition of items reflected by the physical count but not recorded on the equipment inventory records These adjustments resulted in a net increase in equipment inventory of 193713509 JUNIOR COLLEGES CLAYTON JUNIOR COLLEGE EQUIPMENT INVENTORY The audit report for the prior year noted that control accounts maintained in the general ledger of Clayton Junior College did not reconcile with the Colleges subsidiary equipment inventory listings This condition had not been corrected as of June 30 1986 Personnel at the College should take a complete inventory of the Colleges equipment and record necessary adjustments to bring the control and subsidiary records into agreement MIDDLE GEORGIA COLLEGE STUDENT ACCOUNTS RECEIVABLE On June 30 1986 Middle Georgia College had 3440670 in deferred student fees Of this amount 1218356 was incurred prior to summer quarter 1983 and 202300 was incurred in the current fiscal year There is no provision in the policies of the Board of Regents for deferment of student fees without the student having approved documentation of financial aid at the time of registration Collections of student accounts receivable should be made on at least a quarterly basis and no student should be granted a deferment without having approved financial aidBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA BY FUNDS 149BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESIDENT INSTRUCTION FUND JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography CASH AND TEMPORARY ACCOUNTS PREPAID INVESTMENTS RECEIVABLE INVENTORIES EXPENSE 546339804 3 11364926 61489349 599950 360058485 3 12521427 54837664 16818700 90070989 2 02235147 4313907 000 273782447 11 75657630 146797741 4137116 50849319 25437878 6535174 000 34884830 10163058 3865995 1568691 71860176 23769702 8092440 8256717 68928256 68256885 8088983 1286171 51486113 19747500 5277769 000 69937313 24114431 9685175 5317959 135613273 63419597 16374912 000 26341078 30067906 5983120 4513900 104693994 19258736 12078938 000 28660745 16032300 4668037 4148982 44948673 5594979 8611818 000 63677855 53538480 10805784 517471 106268974 46358391 18001967 509742 129651306 25621450 17186579 3202046 20166489 1960686 7471280 658089 29546204 11521545 3608008 000 24594593 14354720 4166993 16500 14892776 1002256 1059700 000 22391666 1750599 1806591 000 65474362 1 14374040 5171701 153095 54626430 4440100 2999757 63600 6750201 59591 448958 800974 44397586 287575 1513030 000 17830865 16451245 1413259 000 21400847 26042700 2145895 43160 30738822 5054384 1849355 12550 30297620 7640599 7769906 000 43811379 1124497 2035421 22500 10092584 616173 812263 000 2695066054 2639841133 446967469 52647913 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESIDENT INSTRUCTION FOND JUNE 30 1986 LIABILITIES AND FUND EQUITY FUND EQUITY UNRESERVED FUND BALANCES SURPLUS DUE TO CURRENT RESERVED BOARD OF TOTAL LIABILITIES FUND BALANCES REGENTS TOTAL 919794029 844849445 59500000 15444584 S 919794029 744236276 672568226 59548383 12119667 744236276 296620043 289268874 4313907 3037262 296620043 1600374934 1451965049 145700000 2709885 1600374934 82822371 74672261 6535174 1614936 82822371 50482574 45494623 3800000 1187951 50482574 111979035 104447598 8000000 468563 111979035 146560295 138331146 8178677 50472 146560295 76511382 63545475 5000000 7965907 76511382 109054878 98030423 10000000 1024455 109054878 215407782 188173246 18450000 8784536 215407782 66906004 52438653 6000000 8467351 66906004 136031668 125980882 10014423 36363 136031668 53510064 47211926 5150000 1148138 53510064 59155470 76681540 8552300 26078370 59155470 128539590 116849145 10805784 884661 128539590 171139074 152775539 18000000 363535 171139074 175661381 161636396 16728886 2703901 175661381 30256544 22511701 7666750 78093 30256544 44675757 40656958 3796900 221899 44675757 43132806 40810414 4600000 2277608 43132806 16954732 13166956 1180000 2607776 16954732 25948856 23331944 2100000 516912 25948856 185173198 179489283 5171701 512214 185173198 62129887 54151029 3386163 4592695 62129887 8059724 7383864 500000 175860 8059724 46198191 26310063 2024951 17863177 46198191 35695369 33918531 1350000 426838 35695369 49632602 47537707 2075000 19895 49632602 37655111 35451113 2037515 166483 37655111 45708125 36054905 8667452 985768 45708125 46993797 44374829 2500000 118968 46993797 11521020 9921937 1000000 599083 11521020 5834522569 5319991681 5834522569GRADUATE INSTITUTIONS BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA OTHER ORGANIZED ACTIVITIES JUNE 30 1986 CASH AND TEMPORARY INVESTMENTS ACCOUNTS RECEIVABLE INVENTORIES PREPAID EXPENSE Georgia Institute of Technology Engineering Extension Division Georgia Tech Research Institute Medical College of Georgia Eugene Talmadge Memorial Hospital Family Practice Residency Program Georgia Radiation Therapy Center University of Georgia Agricultural Experiment Station Athens and Tifton Veterinary Laboratories Cooperative Extension Service Marine Institute Marine Resources Extension Center Veterinary Medicine Experiment Station Veterinary Medicine Teaching Hospital 9982475 56781287 000 000 76353194 70711359 000 85600 269430531 1013074885 228716984 000 6488751 000 000 000 48643780 000 000 000 8541491 129442632 000 000 610955 000 000 000 67467876 109404377 000 000 4031582 000 000 000 7523680 1776 000 000 12536355 4040 000 000 3493356 9450917 000 000 OTHER Skidaway Institute of Oceanography 367824830 1390634121 228716984 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA OTHER ORGANIZED ACTIVITIES JUNE 30 1986 LIABILITIES AND FUND EQUITY FUND EQUITY CURRENT LIABILITIES RESERVED FUND BALANCES UNRESERVED FUND BALANCES SURPLUS DUE TO BOARD OF REGENTS 46798812 45978092 S 000 820720 46798812 147150153 1 47255080 000 104927 147150153 1511222400 6 24074597 8871 47803 000 1511222400 6488751 721906 000 5766845 6488751 48643780 47438405 000 1205375 48643780 137984123 1 35399460 000 2584663 137984123 610955 506076 000 104879 610955 41936501 40945330 000 991171 41936501 4031582 3852354 000 179228 4031582 7525456 7434338 000 91118 7525456 12540395 12388511 000 151884 12540395 12944273 12292655 000 651618 12944273 9620542 9616564 000 3978 9620542 1987497723 10 87903368 8871 47803 12446552 1987497723 BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA RESTRICTED FUNDS JUNE 30 1986 CASH AND TEMPORARY INVESTMENTS ACCOUNTS RECEIVABLE FUND EQUITY UNRESERVED FUND BALANCES GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography 456804792 137216967 288741572 371204608 28662688 143541 979732 8482885 80762126 2277297 2288956 38742706 2002581 7634055 9362136 12384436 3640898 1903482 15098196 5462787 2688908 2497009 4149282 8101771 911699 997364 8466026 577999 2945805 79958 5895015 7639920 4870369 5943551 805964698 58163891 142781630 792194108 32232104 9702632 12983162 6894921 111962646 9281594 28686162 402325 4846288 2926521 13292545 27252388 5075998 6624011 17318377 9182096 2433256 2507432 5139998 12128410 7989641 167240 11244454 577999 000 13426 000 1017097 91406 18875481 349159906 195380858 431523202 1163398716 3569416 9559091 12003430 15377806 31200520 11558891 26397206 39145031 2843707 10560576 3930409 14867952 1435100 4720529 2220181 3719309 5122164 10423 990716 4026639 8901340 1164604 2778428 000 2945805 93384 5895015 8657017 4961775 349159906 195380858 431523202 1163398716 3569416 9559091 12003430 15377806 31200520 11558891 26397206 39145031 2843707 10560576 3930409 14867952 1435100 4720529 2220181 3719309 5122164 10423 990716 4026639 8901340 1164604 2778428 000 2945805 93384 5895015 8657017 4961775 12931930 231097139 S 2159953937 S 2391051076 2391051076 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AUXILIARY ENTERPRISES JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography CASH AND TEMPORARY ACCOUNTS INVESTMENTS INVESTMENTS RECEIVABLE INVENTORIES 506480777 S 000 90245578 179082730 353317845 000 73184713 56077600 60630380 000 3108436 33599375 940805242 000 7000953 345455738 9049486 000 24270611 6936492 35446916 000 3811933 12156792 14300763 000 3435720 21344618 62344872 000 2223908 25985085 2904824 000 22707816 12247336 82958206 000 7116266 18754716 206921164 000 16843317 47108194 29587107 000 1766607 16288787 34309933 000 769860 38938902 149432255 000 1200539 22897043 73926137 000 4930355 10515295 43097315 000 3156039 21885061 108824199 72984028 2290329 44007038 257652347 000 211900 33241797 39031673 000 2297408 20658858 24318165 000 1757957 6058164 000 000 000 000 4456525 000 336553 3692171 10789135 874560 785033 7495321 37541075 8325000 721945 9449970 12157721 000 1397020 8468854 8579706 000 72647 3020422 21585570 000 541 6227726 35454094 000 1314363 4364282 6909055 000 717036 5796030 20289274 000 814381 9427203 30763313 000 5764850 11604807 30776635 000 1113560 5454374 4814222 000 503040 2044061 3253828859 8218358 285871214 1050284842 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AUXILIARY ENTERPRISES JUNE 30 1986 LIABILITIES AND FUND EQUITY CURRENT FUND EQUITY PREPAID RESERVED UNRESERVED EXPENSE TOTAL LIABILITIES FUND BALANCES FUND BALANCES TOTAL i 1283695 777092780 296292082 387195191 93605507 777092780 325270 482905428 22555650 151939861 308409917 482905428 000 97338191 16418915 80919276 000 97338191 000 1293261933 188179341 644103335 460979257 1293261933 000 40256589 3111265 23294874 13850450 40256589 000 51415641 3966695 27803574 19645372 51415641 000 39081101 1341404 37739697 000 39081101 000 90553865 919354 51931293 37703218 90553865 609900 32660228 3790214 28870014 000 32660228 000 108829188 17020895 91808293 000 108829188 000 270872675 59309959 91554972 120007744 270872675 933200 48575701 6013487 42562214 000 48575701 000 74018695 152552 65490732 8375411 74018695 265000 173794837 17625924 74121443 82047470 173794837 000 89371787 4889405 36634262 47848120 89371787 000 68138415 10048539 34627978 23461898 68138415 1183000 229288594 54666556 129037760 45584278 229288594 000 291106044 37907571 182148845 71049628 291106044 1017221 63005160 11991559 51013601 000 63005160 000 32134286 649123 29501774 1983389 32134286 000 000 000 000 000 000 000 8485249 191321 7912011 381917 8485249 000 19944049 000 19944049 000 19944049 000 56037990 2103737 39709493 14224760 56037990 000 22023595 343637 17343286 4336672 22023595 000 11672775 000 5208004 6464771 11672775 000 27813837 313420 22100329 5400088 27813837 000 41132739 245529 27814194 13073016 41132739 000 13422121 1021739 10909078 1491304 13422121 000 30530858 229150 24383070 5918638 30530858 5000000 53132970 13650801 36422521 3059648 53132970 000 37344569 4485527 17037691 15821351 37344569 000 7361323 9024 5470985 1881314 7361323 182576 10617286 4682785789 779444375 2496736276 1406605138 4682785789BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA PUBLIC TRUST FUNDS LOAN FUNDS JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER CASH AND FUND EQUITY TEMPORARY RESERVED INVESTMENTS INVESTMENTS TOTAL FUND BALANCES 72687768 462878489 535566257 535566257 21302366 257041124 278343490 278343490 35377494 565635889 601013383 601013383 203198369 947508690 1150707059 1150707059 5003577 53776708 58780285 58780285 9111881 3325510 12437391 12437391 5044077 47338320 52382397 52382397 3931010 48263667 52194677 52194677 9850503 128861038 138711541 138711541 28298849 72435542 100734391 100734391 23172829 258362644 281535473 281535473 18620585 42329488 60950073 60950073 2947578 12956263 15903841 15903841 12867346 74761679 87629025 87629025 21372041 93019372 114391413 114391413 5362075 37354968 42717043 42717043 7218785 177867704 185086489 185086489 10545968 168071083 178617051 178617051 6006059 64140146 70146205 70146205 3505214 4558133 8063347 8063347 000 000 000 000 80956 813090 894046 894046 4219258 2194181 6413439 6413439 4581305 7890755 12472060 12472060 000 000 000 000 85300 99400 184700 184700 199817 2383746 2183929 2183929 000 000 000 000 3944689 2248397 6193086 6193086 74043 1543577 1617620 1617620 3270671 19506593 22777264 22777264 7096964 103623027 110719991 110719991 124900 145453 270353 270353 Skidaway Institute of Oceanography 528702643 3660934676 4189637319 4189637319 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA PUBLIC TRUST FUNDS ENDOWMENT FUNDS JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography CASH AND FUND EQUITY TEMPORARY RESERVED INVESTMENTS INVESTMENTS TOTAL FUND BALANCES 1245860512 1 76449658 1422310170 1422310170 5601633 000 5601633 5601633 6700141 3 11283311 304583170 304583170 1093080523 5 90628562 1683709085 1683709085 000 000 000 000 10950790 000 10950790 10950790 4127993 9161111 13289104 13289104 45995169 5472669 51467838 51467838 6700000 1939246 8639246 8639246 118821984 68414294 187236278 187236278 12024060 000 12024060 12024060 10398 56320871 56331269 56331269 39289018 2303098 41592116 41592116 71577860 44056454 115634314 115634314 2200000 000 2200000 2200000 11877683 000 11877683 11877683 34807628 46397864 81205492 81205492 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 1145900 000 1145900 1145900 3318634 4007809 7326443 7326443 12973958 000 12973958 12973958 000 000 000 000 1825259 000 1825259 1825259 2295543 000 2295543 2295543 961025 000 961025 961025 000 000 000 000 000 000 000 000 767527 000 767527 767527 16895180 000 16895180 16895180 5199151 000 5199151 5199151 2741607287 1316434947 4058042234 4058042234 The accompanying notes are an integral part of these financial statements 159BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA UNEXPENDED PLANT FUND JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College CASH AND TEMPORARY ACCOUNTS PREPAID INVESTMENTS INVESTMENTS RECEIVABLE EXPENSE j 83341529 000 7529237 S 000 9800000 000 10000000 000 243565813 000 220000000 000 438979162 000 1008096 000 298972 806966 000 000 1261844 000 444117 000 4431424 000 000 000 5279198 000 000 000 1419306 000 4886531 000 12128428 000 000 000 88477599 000 000 000 1587268 000 000 000 7337978 000 2318865 000 3973103 000 228780 000 000 000 000 000 5782238 000 429500 000 10803090 000 000 000 20035086 000 000 000 JUNIOR COLLEGES Abraham Baldwin Agricultural Colleg Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College 4976909 1602069 517949 90912 3362200 13496749 1595001 6688588 11925193 1629045 1202775 17238103 29700 2589692 1144965 000 000 70777 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 287225 000 000 000 000 000 000 000 000 743534 000 000 143116 000 OTHER Skidaway Institute of Oceanography 864768 987797256 06966 248019001 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA UNEXPENDED PLANT FUND JUNE 30 1986 LIABILITIES AND FOND EQOITY FUND EQUITY UNRESERVED FUND BALANCES SURPLUS DUE TO CURRENT RESERVED BOARD OF TOTAL LIABILITIES FUND BALANCES REGENTS TOTAL 90870766 90870766 000 S 000 90870766 200000 200000 000 000 200000 463565813 462807060 000 758753 463565813 439987258 439987226 000 032 439987258 1105938 298972 8 06966 000 1105938 1705961 1664060 000 41901 1705961 4431424 4394700 000 36724 4431424 5279198 4645236 6 31600 2362 5279198 6305837 6148300 000 157537 6305837 12128428 11397179 000 731249 12128428 88477599 88476952 000 647 88477599 1587268 1228250 000 359018 1587268 9656843 9518616 000 138227 9656843 4201883 4043965 000 157918 4201883 000 000 000 000 000 6211738 5943828 000 267910 6211738 10803090 10803090 000 000 10803090 20035086 20035086 000 000 20035086 5047686 5047669 000 017 5047686 1602069 1573000 000 29069 1602069 517949 249125 000 268824 517949 90912 000 000 90912 90912 3362200 3344200 000 18000 3362200 13496749 3761919 96 82062 52768 13496749 1595001 1265301 000 329700 1595001 6688588 158228 64 73597 56763 6688588 11925193 563360 113 99095 37262 11925193 1629045 1629045 000 000 1629045 1490000 1490000 000 000 1490000 17238103 635451 158 90773 711879 17238103 29700 000 000 29700 29700 3333226 3329100 000 4126 3333226 1288081 461010 7 19023 108048 1288081 364768 864768 864768 S 1236694000 1185970694 45603116 5120190 S 1236694000BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA EXPENDED PLANT FUND JUNE 30 1986 GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography IMPROVEMENTS OTHER THAN BUILDINGS 1250771902 13096534323 1407703316 682102920 6213509185 180302159 401875728 9833971684 234783880 617733322 20263392464 1426589359 99457733 1428613799 199749007 25825382 1305983365 89885183 204761149 1400091212 102452082 134203975 1585949491 76332690 63832639 2391900026 235327576 39449590 1799952781 178337696 4889900 3649865481 175497992 558000 1632063502 86592962 12191500 1271153318 57958737 29544049 1671415279 174139642 32597516 1905423444 398387503 80598473 1203929580 46673740 150810642 3004377527 193490752 45128713 3173490885 108435603 6744125 1424540004 271694215 98911273 634259793 12898448 136163571 677568290 61316789 9146856 358682961 44286217 114827562 665157684 29931039 48227574 1007240039 161298146 7246530 644374028 113058844 15285945 185641453 62580559 16949000 719037026 61579976 11199000 468022081 37451889 17850789 842084475 20374110 43970717 542188863 118858721 1840000 1070354841 74212101 17332148 1241766730 53726066 19799000 336984827 33902539 449 460 00 44 867 732 23 292931252 88711902 87942451693 6618521440 The accompanying notes are an integral part of these financial statementsBALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA EXPENDED PLANT FUND JUNE 30 1986 INVESTMENT IN PLANT DUE ro EQUIPMENT OTHER FUNDS 13524875822 183 82577 5637820790 000 7053175362 000 20219082939 745 22192 512849156 000 636999883 000 851694688 000 928232440 000 1099919390 000 778758799 000 1922065029 000 643870267 000 678111231 000 492018143 000 745580901 000 1093546182 000 1230103475 000 1322515747 000 CONSTRUCTION IN PROGRESS FUND EQUITY INVESTMENT IN GENERAL FIXED ASSETS 000 29261502786 29261502786 000 12713735054 12713735054 000 17523806654 17523806654 000 42452275892 42452275892 000 2240669695 2240669695 000 2058693813 2058693813 000 2558999131 2558999131 000 2724718596 2724718596 000 3790979631 3790979631 000 2796498866 2796498866 000 5752318402 5752318402 000 2363084731 2363084731 000 2019414786 2019414786 000 2367117113 2367117113 000 3081989364 3081989364 000 2424747975 2424747975 000 4578782396 4578782396 000 4649570948 4649570948 4432 3494 3000 1270 2201 4214 3443 1376 2386 2656 2792 2930 4347 3279 1381 05622 60473 01868 33275 62752 04636 13249 24560 17411 75055 75576 07642 90918 41824 06513 000 6884678 2153068644 2153068644 000 000 1095529987 1095529987 000 000 1175050518 1175050518 000 180918 539330227 539330227 000 000 1030079037 1030079037 000 000 1638170395 1638170395 000 000 1108992651 1108992651 000 000 401132517 401132517 000 000 1036183413 1036183413 000 000 782348025 782348025 000 000 1159584950 1159584950 000 000 998025943 998025943 000 000 1581197860 1581197860 000 000 1640766768 1640766768 000 000 528792879 528792879 245895109 672484263 672484263 j 63937736727 92904769 7065596 162899643910 162899643910BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS STUDENT ACTIVITIES JUNE 30 1986 CASH AND TEMPORARY INVESTMENTS ACCOUNTS RECEIVABLE PREPAID EXPENSE GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography 66062763 90617023 6583818 1163A0863 10898536 7457586 7656626 17711889 5140443 7352144 22808444 11241250 25788816 12846980 11771580 18323898 9890250 20836694 2292000 432657 000 58027 4242876 42969 168425 672623 3451645 12300 16483423 106600 42000 22400 217847 84300 7131874 000 153500 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 5669521 227749 5227 5251986 000 000 6119667 62000 000 654110 000 000 3570734 000 000 5729272 15000 59400 1145550 41000 000 594654 000 000 2099995 9000 000 8107147 10400 000 850992 000 000 767683 000 000 1121922 126674 000 1949179 000 000 120508 8000 000 457461405 35961789 The accompanying notes are an integral part of these financial statements 164 BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS STUDENT ACTIVITIES JUNE 30 1986 LIABILITIES AND FUND EQUITY CURRENT FUND EQUITY RESERVED UNRESERVED TOTAL LIABILITIES FUND BALANCES FUND BALANCES TOTAL 68508263 27386173 83 69147 32752943 68508263 91049680 38385235 000 52664445 91049680 6583818 1235900 000 5347918 6583818 116398890 15607012 000 100791878 116398890 6655660 4899419 000 11555079 6655660 7500555 7324361 000 176194 7500555 7825051 4580095 000 3244956 7825051 18384512 7569280 000 10815232 18384512 1688798 2866929 000 4555727 1688798 7364444 1854433 000 5510011 7364444 39291867 31263123 000 8028744 39291867 11347850 4170400 000 7177450 11347850 25830816 13198310 000 12632506 25830816 12869380 3304968 000 9564412 12869380 11553733 2223000 000 13776733 11553733 18408198 6232440 000 12175758 18408198 17022124 18362244 000 1340120 17022124 20836694 12012804 000 8823890 20836694 5902497 5251986 6181667 654110 3570734 5803672 1186550 594654 2108995 8117547 850992 767683 1248596 1949179 128508 1976352 1315547 2680450 259383 1405345 1294685 338000 87000 377902 4859656 690000 627200 794086 756215 126000 000 3926145 5902497 000 3936439 5251986 000 3501217 6181667 000 394727 654110 000 2165389 3570734 000 4508987 5803672 000 848550 1186550 000 507654 594654 000 1731093 2108995 000 3257891 8117547 000 160992 850992 000 140483 767683 000 454510 1248596 000 1192964 1949179 000 2508 128508 493641321 S 220063947 8369147 265208227 S 493641321 BALANCE SHEET BY UNITS OF THE UNIVERSITY SYSTEM OF GEORGIA AGENCY FUNDS PRIVATE TRUST JUNE 30 1986 LIABILITIES AND FUND EQUITY GRADUATE INSTITUTIONS Georgia Institute of Technology Georgia State University Medical College of Georgia University of Georgia SENIOR COLLEGES Albany State College Armstrong State College Augusta College Columbus College Fort Valley State College Georgia College Georgia Southern College Georgia Southwestern College Kennesaw College North Georgia College Savannah State College Southern Technical Institute Valdosta State College West Georgia College JUNIOR COLLEGES Abraham Baldwin Agricultural College Albany Junior College Atlanta Junior College Bainbridge Junior College Brunswick Junior College Clayton Junior College Dalton Junior College Emanuel County Junior College Floyd Junior College Gainesville Junior College Gordon Junior College Macon Junior College Middle Georgia College South Georgia College Waycross Junior College OTHER Skidaway Institute of Oceanography CASH AND TEMPORARY FUND EQUITY ACCOUNTS CURRENT RESERVED INVESTMENTS RECEIVABLE TOTAL LIABILITIES FUND BALANCES TOTAL 223498474 000 223498474 161848409 61650065 223498474 320389443 14202 320403645 55916686 264486959 320403645 453500125 000 453500125 396412969 57087156 453500125 1215747399 167176 1215914575 1057194268 158720307 1215914575 1958488 99033 2057521 000 2057521 2057521 16898606 000 16898606 6653181 10245425 16898606 35625789 9430 35635219 2188544 33446675 35635219 6708169 000 6708169 2626383 4081786 6708169 17393377 5164324 22557701 16546206 6011495 22557701 13476460 000 13476460 7264309 6212151 13476460 53717281 000 53717281 39988322 13728959 53717281 1706025 9065255 10771280 2249870 8521410 10771280 8321705 14335328 6013623 4189678 1823945 6013623 14318741 000 14318741 1588113 12730628 14318741 9313327 000 9313327 1700621 7612706 9313327 13592786 000 13592786 2390980 11201806 13592786 19740540 94291 19834831 7872523 11962308 19834831 14944247 000 14944247 2883346 12060901 14944247 10338105 000 10338105 1750757 8587348 10338105 4569937 000 4569937 2009718 2560219 4569937 16134141 20152480 4018339 1571744 2446595 4018339 1500726 000 1500726 724828 775898 1500726 3336614 000 3336614 1103186 2233428 3336614 2243667 000 2243667 622624 1621043 2243667 1453709 000 1453709 717089 736620 1453709 1215365 000 1215365 779366 435999 1215365 5695906 75735 5771641 1214355 4557286 5771641 2787765 000 2787765 1687250 1100515 2787765 1472839 000 1472839 1167221 305618 1472839 5505268 48424 5553692 1748912 3804780 5553692 2999661 000 2999661 1057793 1941868 2999661 5941195 000 5941195 2125159 3816036 5941195 835433 000 835433 171264 664169 835433 114154 2458083775 S 49225678 1788079828 S 000 114154 19229625 2507309453 The accompanying notes are an Integral part of these financial statementsfc UNIVERSITY OF GEORGIA LIBRARIES 3 BIDS D5357 3bDT