THE LIBRARIES THE UNIVERSITY OF GEORGIA4A At I9tyM REPORT OF THE STATE AUDITOR OF GEORGIA YEAR ENDED JUNE 30 1961 3 fc3Jfys State AuditorHdmiuu STATE OF GEORGIA To the General Assembly of Georgia Greetings The annual report of this office summarizing the reports of examinations of all the State agencies is submitted to the public in this and in a supple mental volume for the fiscal year ended June 30 1961 The volume under this cover reports the financial operations of the State government and the supplemental volume lists the personnel of the civil establishment with the amount paid to each in the year for services and for travel expenses The undersigned State Auditor continues the policy of requiring a firm of Georgia Certified Accountants to audit any accounts that the State Au ditor is required by law to administer or to have part in the administration of such as the Department of Audits funds and all the funds of the various boards and authorities on which the State Auditor by law is required to act as a board member These signed audits are reproduced herein Unit reports of all State Agencies with fuller detail and analysis are on file in this office and are open to public inspection Respectfully 3 kJXsL State Auditor Atlanta Ga December 31 1961 TABLE OF CONTENTS Page Statistics ix State Fixed Debt xvii All Funds Consolidated Receipts and Payments All Agencies 1 State Revenues Receipts by Class of Revenue 5 Distribution of Revenue to Budget Accounts 17 State Treasury Funding and Custody Accounts Receipts and Payments 21 Budget Funds Receipts and Payments Operating Funds of All Spending Units 45 Receipts and Payments Federal Income Tax All Units 49 Receipts and Payments State Income Tax All Units 55 Receipts and Payments Retirement Contributions All Units 61 Receipts and Payments Operating Funds Agriculture Department of 71 Alcoholism Georgia Commission on 85 Art Commission 87 Audits Department of 91 Banking Department of 95 Capitol Square Improvement Committee 101 Commerce Department of 107 Comptroller General 123 Confederate Pensions Department of 143 Corrections Board of 151 Defense Department of 163 Education Department of 177 School for the Deaf 211 Academy for the Blind 217 North Ga Voc School Clarkesville 225 South Ga Voc School Americus 231 Employees Retirement System 237 Forest Research Council 263 Forestry Commission 269 Game and Fish Commission 277 General Assembly 297 Geology Mines Department of 323 GovernorOffice 329 Highway Department 335 Historical Georgia Commission 485 Housing Authority Board 491 Jekyll Island Committee 495 Judicial System Supreme Court 501 Court of Appeals 507 Superior Courts 513 Judicial Council 519 Library State 523 Labor Department of 529 Labor Employment Security Agency 537 Law Department of 545 Medical Education Board 551 Milk Commission 579 Municipal Taxation Committee 587 Pardons and Paroles Board of 589 Parks Department of 595 Personnel Board 629 Pharmacy State Board of 635 PHH III II I I I VI TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued Ports Committee Georgia 641 Probation State Board of 649 Properties Commission StateZZZZI 657 Public Health Department of 663 Alcoholic Rehabilitation Service 707 Battey State Hospital 713 Gracewood State School and HospitalZZZZZ ZZZ 721 Milledgeville State Hospital 729 Public Safety Department of 741 Public Service Commission 775 PubUc Welfare Department of Administration Public Assistance 781 Institutions 811 Confederate Soldiers Home 815 Training School for Girls 819 Training School for Colored Girls 825 Training School for Boys Milledgeville 829 Training School for Boys Augusta 835 Factory for the Blind 841 Purchases Supervisor ofZZI 849 Recreation CommissionZZZZZ 855 Real Estate Investment BoardZZZZ 857 Revenue Department ofZIZ 861 Secretary of State 875 Secretary of StateBuildings and Grounds FuidZZZZZZZZZ 883 State Treasury Administration 889 Sinking FundZZZZZZZZI 895 State Aid to Counties for RoadsZZI 897 Stone Mountain Memorial Commission g03 Teacher Retirement SystemZZZZZZ 909 Veterans Service BoardZZZZ 955 Veterans Service Department ofZZZZZZZZ 959 Warm Springs Memorial CommissionZ 965 Water Law Revision Commission Z 975 Waterways Commission 979 Workmens Compensation Board of University System of Georgia Regents Central Office 989 Agricultural Extension Service AthensZZZI 1013 Georgia Experiment Station Experiment 1021 Coastal Plain Experiment Station Tifton 1029 Albany State College Albany 1037 Fort Valley State College Fort Valley 1051 Savannah State College Savannah 106I Georgia Southwestern College Americus 1071 Augusta College Augusta 1081 Middle Georgia College Cochran 1089 Columbus College Columbus 1095 South Georgia College Douglas 1103 Armstrong College Savannah mi Abraham Baldwin Agr College Tifton 1121 University of Georgia Athens 1129 Georgia Institute of Technology Atlanta 1147 Georgia State College of Business Administration Atlanta 1161 Medical College of Georgia Augusta 1171 West Georgia College Carrollton North Georgia College Dahlonega 1191 Georgia State College for Women Milledgeville 1199 Georgia Southern College Statesboro 1209Vll TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued University System of GeorgiaContinued Valdosta State College Valdosta All Units Consolidated Public Corporations 05 Georgia Rural Roads Authority o State Bridge Building Authority State Toll Bridge Authority a o Georgia Farmers Market Authority g Herty Foundation g State Hospital Authority gg Jekyll Island State Park Authority gd Georgia Livestock Development Authority S Brunswick Ports Authority o Georgia Port Authority g State Office Building Authority 3 2 State School Building Authority gw Stone Mountain Memorial Association M a University System Building Authority g Georgia Tech Revenue Bonds Trust Account m WGST Georgia Tech Broadcasting Stations STATISTICSjagffljmmmmvmm STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1961 SOURCE Taxes Fines and Forfeits Property Tax General Property Tax Utility Property Tax Intangible Estate Tax Income Tax Motor Fuel Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax Cigar and Cigarette Tax Sales 3 Sales and Use Tax Insurance Premium Tax Kerosene Tax Business License Taxes Motor Vehicle Tax Motor Drivers License Tax Motor Box Reg Lie Tax Hunting and Fishing License Tax Corporation Franchise Tax Fines and Forfeits Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits Grants from U S Government Highways Education Public Assistance and Relief Health Agriculture Development Other Total Grants from U S Government 14792293667 Grants from Counties and Cities Public Assistance and Relief 3 459 122 70 Education 356192 39 Agriculture Development Other 92226479 Highways 88 556 80 Total Grants from Counties 482613668 Percentage Per Total To Total Capita 1 034 087 92 17 026 397 736 04 07 10 20 506 84 00 00 1 043 313 55 18 26 76 949 184 65 13 05 1952 86 496 667 05 14 66 2194 10 596 532 61 1 80 269 8 673 613 66 1 47 220 1 352 622 91 23 34 21 173 740 87 3 59 537 152 461 800 35 25 85 3867 11 283 478 06 1 91 286 428 961 04 07 11 1 815 462 05 31 46 17 337 474 45 2 94 440 1 862 302 00 31 47 164 539 50 03 04 1 106 650 64 19 28 1 981 448 15 34 50 169 467 07 03 04 65 408 96 01 02 396 414 998 37 67 21 10053 56 627 045 57 9 60 1436 12 126 357 68 206 307 67 102 377 15 11 38 1702 7 694 740 54 1 30 195 4 372 415 73 74 111 25 08 3751 59 088 06 09 16 23 01 02 82 122 STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1961 SOURCE Total Donations for Operations Education 360154102 Health Hospitals 60358176 Agriculture Development Other 51980258 Total Donations for Operations 4 724 925 36 Rents on Investment Properties State Railroad 54000000 Other 5349876 Total Rents on Investment Properties 59349876 Interest 130621001 Contributions from Public Trust Funds 556 648 50 Operating Earnings by Fees Rents and Sales for Services General Government 42928012 Protection Services 298979980 Health Services 48265728 Development Natural Resources Services 316425469 Highway Services 124557817 Hospital Services 220297407 Educational Services 21 312 388 95 Corrections Services 1 443 342 96 Recreational Services 18995588 Total Operating Earnings 3346023192 Total Revenue Receipts 589 805 586 27 Percentage Per To Total Capita 61 092 10 15 09 13 80 120 09 014 01 01 10 22 10 015 033 014 07 011 51 76 08 12 54 80 21 32 37 56 3 61 540 25 37 03 05 5 67 849 100 00 149 57 Note 1960 Pop 3943116iainiiii Xll STATE REVENUE RECEIPTS H CO O Ph PS p fc PH M CO H CD H o Ph tH n D o CO H H 4 fc H 5 15 is o H H P w iz P5 W h PS O w O hl Eh 3 Pd H E CO o rn 3 d 3 a a 3 o 5 h O o O bn o d d a 2 bo I a o o C C7 to 0 co ri li P 8 5 a to ft P a o b H a ft b ft OS 00 I t CO 00 Ph cS o dIH o ui o o 65 o 00 o i 6 to o j en d 1 en d 1 a 0 cd H 2 S CO s 0 W 0 o csS 01 60 d OS o g 53 in en 5 cS w M CD CD 0 3 ft en O en q 0 0 m CO S E 3 ft j 0 S CD 3 a O d o O 3 s fl CO 3 w CD H M O P a Ph w H Ph Ph Ph D O STATE REVENUE RECEIPTS i a a rj H o i M c3 O w O w w O fc ti 5 h 05 CD H C Ah rH O O CO H W 35 fc w 13 S5 a H H Q H 2 tf w h o H fc 1 o HH Ei P M HH 03 Ei in CO 6C o C 0 a hB tH q 03 u q 2 3 CB o cS X P 2 o3 CB ft 2 a S 03 W O lO CO 00 lO CD 00 00 o O H CO CD OS fH CO in co 00 CO lO 01 co CD lO o 9 rH CO c 00 CO OS CO Pi d d 03 0 ii fl H C3 a a en 0 O a 3 2 3 Pn 3 q O M 6S 00 g q 5 O o 0 d g H CD 1J 3 H J3 x P3 P5 CO q V o d q 00 6 6 o 60 3 o sd co o V ft d o q cm j CD q S a en O Tfi f1 XIV STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1961 OBJECT Total EXPENSE Personal Services 10475473508 Travel 450744860 Supplies Materials 2096959248 Communication 1 879 824 37 Heat Light Power Water 277685288 Publications Printing 239712139 Repairs 233122583 Rents 1973482996 Insurance 30596296 Indemnities 36250463 Pensions Benefits 10753692290 Grants to Civil Divisions 186126 338 82 Equipment 508390441 Miscellaneous 73 264 29 Total Expense Payments 45884052860 Percentage Per To Total Capita 17 76 2657 76 114 3 56 532 32 48 47 70 41 61 40 59 3 35 500 05 08 06 09 18 23 2727 31 56 4720 86 129 01 02 77 80 11636 STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1961 OBJECT Contd Total OUTLAYS Lands Improvements Personal Services 964289783 Travel 71912405 Supplies Materials 4 384 214 39 Communication 34 642 58 Heat Light Power Water 1161776 Publications Printing 308311 Repairs 104515328 Rents 42184142 Insurance 3 362 21 Pensions Benefits 71283006 Contracts 9895357028 Miscellaneous 284746868 Equipment 832214803 Total Outlay Payments 12710195368 Total Payments from Revenue 585 942 48228 99 35 To State General Fund CashBalancel 687 501 50 29 State Revenue Collections Unfunded 18208621 03 Spending Agencies CashBalance 536851928 91 Totals 58980558627 10000 Percentage Per To Total Capita 1 64 245 12 18 74 111 01 01 00 00 00 00 18 27 07 11 00 00 12 18 16 78 2509 48 72 1 41 211 21 55 3223 14859 43 05 136 14957 Note 1960 Pop 3943116xvli STATE FIXED DEBTXIX STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS June 30 1960 June 30 1961 0 due but not presented 1550500 1550500 Less Cash Reserve 1550500 15 505 00 Net Negotiable State Debt 000 000 PLEDGE OF ROAD REVENUE APPROPRIATION Certificates of Debt to Counties No Interest Due but not presented 10000 10000 Less Cash Reserve M 10000 10000 Net Debt to Counties SUMMARY Total State Debt Outstanding 1560500 1560500 Less Cash Reserve 156O500 1560500 Net State Fixed Debt 00 For Revenue Bonds issued by Public Corporations created by Acts of the General Assembly see separate reports of each Corporation or Authority on file in the State Auditors OfficeSUMMARY OF RECEIPTS AND PAYMENTS OF ALL STATE AGENCIES YEARS ENDED JUNE 30 1960 AND 1961 ttfete 2 RECEIPTS Consolidation of All State Agencies AVENUE mo an TrAanfinHornaTy 3707003 39525803738 Add Held by Coll Unit at June 30 527 581 20 709 667 41 Deduct Held by Coll Unit at July 1 37336087 KrWa Retentions by Collecting and Spending Units 195131 565 82 194 365 462 68 Total Revenue Receipts 56547285618 58980558627 NONREVENUE Public Trust Funds 6246520240 74742 403 97 Private Trust Funds 1835585 43 55 m 19 Total NonRevenue Receipts 9808355825 118 462 2936 CASH BALANCES JULY 1st Budget Funds In State Treasury 5170741625 7241088432 In ZTTg T 94735689 12 107 530 18 In Collecting Units Unfunded 37336087 527 58120 Public Trust Funds M p2SSand usTreasury 14264420585 14948692651 SinnMSn7FundgUnitS M In State Treasury 505 00 In Spending Units 100 00 1SJJ Total Cash Balances July 1st 29396878081 3337505 838 89 TtalS 95752519524 104177371832 Includes undrawn balances in Treasury Custody Accounts3 PAYMENTS Consolidation of All State Agencies GOVERNMENTAL COST I960 1961 Expense 42679407392 45884052860 Outlays 10541025280 12710195368 Total Cost Payments 53220432672 58594248228 NONCOST Public Trust Funds 5562248174 7797917006 Private Trust Funds 3619254789 4289059326 Total NonCost Payments 9181502963 12086976332 CASH BALANCES JUNE 30th Budget Funds in State Treasury 7241088432 7072338282 In Spending Units 107146 53018 112 515 04946 In Collecting Units Unfunded 52758120 70966741 Public Trust Funds In Spending Units and U S Treasury 149 486 926 51 146 25016042 2S223S1 Misanes SKSEL 100 00 100 oo In Spending Units luu w Total Cash Balances June 30 33350583889 33496147272 Totals 95752519524 104177371832 Includes undrawn balances in Treasury Custody AccountsSTATE REVENUE RECEIPTSjjsjjja SUMMARY OF STATE REVENUE RECEIPTS REVENUE i960 i96l Taxes Fines and Forfeits Property Tax General 94286891 103408792 Property Tax Utility 397 869 23 397 73604 Property Tax Intangible 1765881 2050684 Estate Tax 98161858 104331355 Income Tax 6009260969 7694918465 Motor Fuel Tax 8478542521 8649666705 Alcoholic Beverage Tax 1058075569 1059653261 Malt Beverage Tax 828494454 867361366 Wine Tax 140431667 135262291 Cigar and Cigarette Tax 20 243 884 77 21173 740 87 Sales 3 Sales and Use Tax 150 629 019 77 152 46l 800 35 Insurance Premium Tax 10 619 36501 11 283 478 06 Kerosene Tax 49787640 428 96104 Business License Taxes 1 660 983 46 1 815 462 05 Motor Vehicle Tax 1677815602 17 337 474 45 Motor Drivers License Tax 1 056 998 75 1 862 30200 Motor Boat Registration License Tax 62 435 00 164 539 50 Hunting and Fishing License Tax 1 268 442 76 1106 650 64 Corporation Franchise Tax l 91319114 1 981 44815 Fines and Forfeits 8206603 169 46707 Unemployment Compensation Tax Penalties 6255144 6540896 Total Taxes Fines and Forfeits37236303788 39641499837 Grants from U S Government Highways 5661725989 5662704557 Education 940223677 1212635768 Public Assistance and Relief 71775 901 06 67102 37715 Health 711904773 769474054 Agriculture Development Other 3 956 61913 4 372 415 73 Total Grants from U S Government 148 871 064 58 147 922 936 67 Grants from Counties and Cities Public Assistance and Relief 343760466 345912270 Education 53289214 35619239 Agriculture Development Other 80233180 92226479 Highways 24719703 88 55680 Total Grants from Counties and Cities 502002563 482613668 SUMMARY OF STATE REVENUE RECEIPTSContinued REVENUE Continued 1960 1961 Donations for Operations Education 285788191 360154102 Health Hospitals 46163152 60358176 Agriculture Development Other 57672651 51980258 Total Donations for Operations 389623994 472492536 Rents on Investment Properties State Railroad 58500000 54000000 Other 5589876 5349876 Total Rents on Investment Properties 640 898 76 593 49876 Interest 71678109 130621001 Contributions from Public Trust Funds 64744594 55664850 Operating Earnings by Fees Rents and Sales for Services General Government 39263888 42928012 Protective Services 263178827 298979980 Health Services 40160880 48265728 Development Natural Resources Services 4 092 735 20 3164 254 69 Highway Services 116782763 124557817 Hospital Services 185074606 220297407 Educational Services 2107528295 2131238895 Corrections Services 150676116 144334296 Recreational Services 197973 41 189 95588 Total Operating Earnings 3331736236 3346023192 Total Revenue Receipts565 472 85618 589 805 586 27DETAIL OF STATE REVENUE RECFLPTS BY CLASS YEAR ENDED JUNE 30 1961 TAXES General Property 1959 Levy On County Digests Net to State Refunds Fees retained at source Assessing Collecting Interest On Public Utilities Digests On Intangible Digests Federal Housing Agencies Contributions 897 807 34 238 27 38 246 90 42 203 67 1 462 66 979 482 30 118 998 91 9 666 35 209 110814965 General Property Prior Years Levies On County Digests Net to State 4982526 Refunds 936 87 Fees retained at source Assessing n 17 Collecting 467671 Interest 104960 5460353 On Intangible Digests 268 12 Intangible TaxRecording Property Public Service Corp Levy for operating cost of the Public Service Com Estate Tax ii04887896 Refunds 556541 Income Corporations Returns Addtl Tax Int and Pen 2534255091 Refunds 897 37439 24i 445j 276 52 Individuals Returns Addtl Tax Int and Pen 1937723023 Estimates on 1961 Taxes 11 897874 31 Withholding Tax 23 246 678 52 Refunds2017874 93 5250390813 54 871 65 10 572 37 278 73713 1 043 313 55 76 949 184 65 f 1DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 TAXESContinued Sales Motor Fuels Net to State 8894327827 Allowance retained by taxpayer 75311749 Refunds to Farmers Act 1946 1814 060 70 Refunds to Retailers Act 1947 75959858 Refunds to Water and Air Craft Act 1950 323 24308 Refunds to Motor Carriers 302 826 35 86 496 66705 Sales Alcoholic Beverages Stamps 328661104 Refunds 666394 327994710 Warehouse charges 732743436 Refunds 1084885 731658551 1059653261 Sales Beer 867361366 Sales Wine 132819076 Refunds 1634507 Collecting Fees retained at source 077722 135262291 Sales Cigar and Cigarette Net to State 2073179100 Refunds 825052 Collecting Fees retained at source 45020039 2117374087 Sales 3 Sale and Use 147 61416599 Refunds 15078660 Interest Penalties 60079897 Collecting Fees retained at source 439762199 15246180035 Sales Insurance Premiums u28347U6 Sales Kerosene Net to State 42424603 Allowance retained by M taxpayer iw10 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 TAXESContinued Business License Alcoholic Beverages Distillers Retailers Wholesalers Business License Beer Retailers Wholesalers Business License Wine Retailers Wholesalers Business License Commercial Fishing Canning Fish Dealers Business License Spear Fishing Business License Fur Trappers Business License Quail Breeders Business License Insurance Agents Adjusters Business License Rolling Stores Business License Other Occupations through County Tax Officers and State Deputies Net to State Fees Retained at Source Collecting Business License Chauffeurs Business License Cigar and Cigarette Vending Machine Dealers Business License Cigar and Cigarette Dealers Business License Cigar and Cigarette Mfgr Representatives Business License Industrial Loan Co Private Employment Agencies 10 620 00 109 00000 34 000 00 119 475 00 37 000 00 11 590 00 12 750 00 18 348 55 8 000 00 21 375 70 1 835 30 153 620 00 156 475 00 24 340 00 26 348 55 4275 1 839 00 2 92500 376 530 00 9 012 50 23 211 00 200 894 00 17 635 00 12 400 00 2 080 00 801 409 25 6 700 00 pflsWWiVKiFi11 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 TAXESContinued NonBusiness License Motor Vehicle Registration 16 616 21116 Other RevenueTag Dept 195 845 54 Fees Retained by County Tax Collectors 52541775 1733747445 NonBusiness License Motor Boat Registration 16453950 NonBusiness License Auto Drivers 186230200 NonBusiness License Hunting Fishing Net to State 94515389 Collecting Fees retained at source 16149675 110665064 Corporation Franchise Domestic Net to State 143745933 Refunds 97223 143648710 Foreign Net to State 545 22285 Refunds 26180 54496105 198144815 Unemployment Compensation Penalties Interest 6540896 FINES FORFEITS Cigar and Cigarette 7399380 Liquor Wine Beer 9117294 Feed Penalties 411797 Workmens Compensation 18236 16946707 Total Taxes Fines Forfeits 3964149983712 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 GRANTS FROM U S GOVERNMENT Defense Department of Commerce Dept of 522827 Education Department for SpecialFunds J nn Education Department for Nafl Defense Education o 189237 89 Education Department for Veterans Training Program 43 743 o Education Department for Lunch Program 0 8 R Education Department for Vocational Education 1409 SS2 Education Department for Vocational Rehabilitation 3384 312 Sa Forestry Commission for Fire Protection 21 ttf tt Game and Fish Commission ZT Highway Department for Regular Allotment 10 Mnl Highway Department for Secondary Roads 7 7 Highway Department for Planning Survey aZZ Highway Department for Urban Highways 2227707 Highway Department for Interstate Highways 35 JJ 486 00 Highway DepartmentOther VZ Labor Dept for Employment Security Admin 4 404 TA Public Health Dept for Childrens Bureau 1 ion 1 st Q7 Public Health Dept for Public Health Services 7 f 1 Public Health Dept for Hospital Building Program 5 367 sin T Public Health Dept for Alcoholic Rehab Service I ZZ Public Health Dept for Battey State Hospital 0 nfi7 n Public Welfare Dept Public Assistance Child Welfare 62 49l 072 61 VeteransService Board bl VeteransService Dept of 9472313 University System 32 26 91 Agricultural Extension Service U of Ga Athens 2 218 npi i Georgia Experiment Station Experiment qJ ZZZ nn Albany State College Albany f f9 Fort Valley State College Fort Valley Z tZZ University of Georgia Athens Medical College of Georgia Augusta 7Z ZZZ fR North Georgia College Dahlonega 139nn Georgia Southern College Statesboro ZZ ZZZ Zl Valdosta State College Valdosta 3 774 00 Total Grants from U S Government14792293667 GRANTS FROM COUNTIES AND CITIES Commerce Dept of Forestry Commission 5943973 Highway Department 85685506 Public Welfare Department 88 556 80 Participation Public Assistance 9 Q 1QO University System a 109170 Albany State College Albany 0 QC Fort Valley State College Fort Valley ZZ J Agricultural Extension Service U of Ga Athens 5 T0 1 Armstrong College Savannah ZZ ZZ nn Institute of Technology Atlanta IT ZZ Ga State College of Business Administration Atlanta 25 000 0013 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 GRANTS FROM COUNTIES AND CITIES Contd University System Contd Georgia State College for Women Milledgeville 4012138 Georgia Southern College Statesboro 59 657 43 Total Grants from Counties and Cities 4 826136 68 DONATIONS FOR OPERATIONS Defense Dept of 12077555 Education Dept of 1879377 Public Health Dept of 528000 Public Health Alcoholic Rehab Servicel 10000 Public Health Milledgeville State Hospital 546 40890 Public Health Battey State Hospital 26 480 95 Public Health Dept Gracewood State Sch and Hospital 2531191 University System Georgia Experiment Station Experiment 5857619 Coastal Plain Experiment Station Tif ton 49 715 94 Columbus College Columbus 469700 University of Georgia Athens 2 35783548 Georgia Institute of Technology L15523236 Georgia State College of Business Administration Atlanta 46 624 47 Medical College of Georgia Augusta 29827320 West Georgia College Carrollton 571964 North Ga College Dahlonega 375000 Georgia State College for Women MilledgevilleL 3500 Total Donations for Operations 4 724 925 36 RENTS ON INVESTMENT PROPERTIES Henry Grady Hotel Land in AtlantaS 3499992 Western and Atlantic Railroad 54000000 Chattanooga Hotels 18 49884 Total Rents 59349876 INTEREST EARNED Department of Defense 1 7m 83 State Treasury 94 436 69 Department of Parks 136250 Dividends on Railroad and Telegraph Stocks 2 362 20 Georgia Forestry Commission 2 52 94 Medical Education Board 3 269 96 Highway Department 50143209 42 993 57 Ports Committee tavooi Department of Labor 12880 State Personnel Board 67 58 Department of Public Health 5842580 Public Service Commission 110 8 Dept of Public Welfare 8 352 University System All Units589 44407 Total Interest Earned 130621001 CONTRIBUTIONS FROM PUBLIC TRUST FUNDS Employees Retirement System Vi Labor Dept Emp Security Agency 258 95615 University System Endowmentsgua d ua Total Contributions14 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 EARNINGS GENERAL GOVERNMENT SERVICES Audits Dept of 1250000 Capitol Square Improvement Committee 22 gig 50 Commerce Dept of 4 868 41 Comptroller General 4738 g6 Employees Retirement System 64534 64 Governors Office 19c no Historical Commission 13 473 50 Judiciary Supreme and Appeal Court Fees 25 561 25 Library State Sales Acts Court Reports 6386 gi Labor Dept for Employment Security Agency g8 50 Ports Committee Georgia 17 370 50 Real Estate Investment Board 2lg88 25 Revenue Department 273 655 56 Secretary of State 4l848 06 State Treasury ig140 08 Total Earnings General Government Services 42g 28012 EARNINGS PROTECTION SERVICES Building Safety Inspection Fees 39 gg3 95 Fertilizer Inspection Fees 43674g 16 Feed Inspection Fees 4g2 195 g6 Insurance Regulatory Fees 2g6 g25 00 Industrial Loan Co Investigating Fees g063 04 Notary Public Fees 22577 00 Assess on Insurers for Workmens Compensation Board 371 341 go Corporation Registration Fees 25384 40 B L Association Filing Examining Fees 158500 Charter Issuing Fees 70 go5 gg Securities Issuers Dealers AgentsFees g7 150 16 Landscape Architects Examining Fees 4515 00 Architects Examining Fees g038 00 Engineers Examining Fees 28407 00 Public Accountants Examining Fees 233go 00 Veterinarians Examining Fees 1766 00 Real Estate Agents Examining Fees 83 662 50 Motor CarriersFees 24096g 50 Bank Examining Fees 285 640 00 Credit Union Examining Fees 21283 06 Banking Department of 417 73 Defense Dept of 150 00 Public Safety Department of 30 467 00 Warm Air Heating Contractors Fees j g65 00 Trade Mark Reg Fees 918 00 Warehouse Licenses and Inspection 4 48q 00 Used Car Dealers Examining Fees 10 165 00 Oversized Overweight and Overlength Vehicle Permits 367 804 4g Total Earnings Protection Services 2 gsg 7gg 80 EARNINGS HEALTH SERVICES Alcoholic Rehabilitation Service 28 402 29 Drug Inspection 120 0015 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 EARNINGS HEALTH SERVICES Contd Dairy Inspection Fees 6 95500 Mattress Inspection Fees 33 31500 Vital Statistics Fees 3897093 Barbers and Beauticians Examining Fees 10758534 Podiatrists Examining Fees 81000 Chiropractors Examining Fees 2 82700 Practical Nurses Examining Fees 20 400 00 Dentists Examining Fees 1544500 Funeral Service Examining Fees 17006 50 Medicine Examining Fees 27 912 37 Nurses Examining Fees 59 438 34 Optometrists and Opticians Examining Fees 875550 Osteopaths Examining Fees 84400 Pharmacists Examining Fees 8 27400 Public Health Department of 7900301 Psychologists Examining Fees 54800 Pest Control Examining Fees 2498500 Sanitation Examining Fees106000 Total Earnings Health Services 482 657 28 EARNINGS DEVELOPMENT NATURAL RESOURCES SERVICES Agriculture Department 69541 70 Agriculture DepartmentFarmers Mkt Auth 29224258 Farmers Market Rents 13895488 Forestry Examining Fees 2 453 50 Insecticides Fees 2862450 Egg Inspection Fees 41 421 41 Milk Producers Regulatory Fees 13363462 Milk Distributors Regulatory Fees 11478292 Milk ProducersDistributors Regulatory Fees 23 288 82 Game and Fish Commission 2725019 Department of Mines Geology 3729661 Forestry Commission 71i 418 48 Agricultural Extension Service U of Ga Athens 36528515 Georgia Experiment Station 14090235 Coastal Plain Experiment Station Tif ton 189 35817 University of Georgia Athens 84379881 Total Earnings Development Services 3164254 69 EARNINGS HIGHWAY SERVICES Highway Department Sales Rents and Misc Participation 245 57817 EARNINGS HOSPITAL SERVICES Public Health Battey State Hospital 16293163 Public Health Milledgeville State Hospital 904 86974 Public Health Dept Gracewood State Sch and Hospital 129748 86 Public Welfare Department Factory for the Blind 1 00542384 Total Earnings Hospital Services 2 202 97407 16 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1961 EARNINGS CORRECTIONS SERVICES Tattnall Prison Farm and Other m 5g2 6 Industrial 28780965 Road Construction 836 7Q1 og Training School for Boys Milledgeville 458 96 Training School for Boys Augusta 40 461 60 Training School for Girls White 329 00 Total Earnings Corrections Services i 4 342 96 EARNINGS EDUCATIONAL SERVICES LibrariansExamining Fees 59 00 Education Department 721 553 32 Education Department North Ga Voc School 104 590 54 Education Department South Ga Voc School 97960 22 Education Department School for the Deaf 29 761 87 Education Department Academy for the Blind 14 540 71 University System Regents 15 Albany State College Albany 377 684 19 Fort Valley State College Fort Valley 505608 33 Savannah State College Savannah 394 237 58 Georgia Southwestern College Americus 215 285 69 Augusta College Augusta 136519 88 Middle Georgia College Cochran 254297 20 Columbus College Columbus 99977 35 South Georgia College Douglas 266 962 15 Armstrong College Savannah 110422 20 Abraham Baldwin Agri College Tifton 301 325 53 University of Georgia Athens 4 44394039 Georgia Institute of Technology Atlanta 8 594 845 67 Georgia State College of Business Administration Atlanta 616 290 65 Medical College of Georgia Augusta 230 150 93 West Georgia College Carrollton 41l702 86 North Georgia College Dahlonega 591475 84 Georgia State College for Women Milledgeville 723 597 16 Georgia Southern College Statesboro 737 731 29 Valdosta State College Valdosta 331 853 40 Total Earnings Educational Services z 312 388 95 EARNINGS RECREATIONAL SERVICES Warm Springs Memorial Commission 87 257 88 State Parks iobVoo Total Earnings Recreational Services 189 955 88 Total Revenue Receipts589805758617 DISTRIBUTION OF STATE REVENUE RECEIPTS18 SUMMARY OF STATE REVENUE DISTRIBUTION DISTRIBUTION FOR OPERATIONS 1960 Agriculture Dept of 538242388 Alcoholism Commission 30609702 Art Commission 100 00 Audits Dept of 22000000 Banking Dept of 19049393 Capitol Square Improvement Committee 1 83744287 Commerce Dept of 44812381 Comptroller General 577454 36 Confederate Pensions 258 69000 Corrections Dept of 416418337 Defense Dept of 84996416 Education Dept of 15947367960 School for the Deaf 58132843 Academy for the Blind 33246859 North Ga Voc School 70670051 South Ga Voc School 62429468 Employees Retirement System 134198 48 Entomology Dept of 6405866 Forestry Commission 438343115 Forest Research Council 192 715 05 Game and Fish Commission 1 931 827 05 General Assembly 144800000 Geology Mines Dept of 27465769 Governors Office 19200000 Highway Dept 12376421848 Historical Commission 100 214 98 Housing Authority Board 00 Jekyll Island Committee 76800000 Judicial System Supreme Court 32500000 Court of Appeals 26500000 Superior Courts 87500000 Judicial Council 5 000 00 Library 9141276 Labor Dept of Employment Security Agency 4 697154 39 Administrative Office 15112700 Law Dept of 40596755 Medical Education Board 152 949 51 Milk Commission 174 662 68 Pardons and Paroles Board of 28960333 Parks Dept of 77063435 Personnel Board 187 32658 Ports Committee 558 97754 Pharmacy Board of 4427233 Planning Commission 3124765 Probation State Board of 39341873 Public Health Dept of 1789006246 Public Health Battey State Hospital 425470597 Public Health Milledgeville State Hosp 12 388 345 79 Public Health Gracewood State Sch and Hosp 2106 913 66 Public Health Alcohol Rehab Service 00 1 1961 4 686 120 09 3837422 00 220 000 00 269 835 79 2139172 37 777 787 03 585 37717 240 147 28 4 617 706 12 957 737 88 180 283 546 92 618 218 20 357 904 10 858 798 95 717 535 93 153 030 69 00 4 267 732 64 167 317 60 2 163 965 47 1 758 000 00 290 792 23 206 98414 134 963 051 31 127 873 50 1075000 1 118 000 00 325 000 00 285 000 00 1 010 000 00 9 306 35 91 39919 4 809 765 64 151 255 80 431 322 23 153 269 96 183 000 00 308 254 14 1 183 382 61 221 522 09 4 381 180 72 45 104 55 00 452 591 41 20 800 200 60 3 788 473 36 14 579 747 21 3 071 502 97 34641755 SUMMARY OF STATE REVENUE DISTRIBUTION 19 DISTRIBUTION FOR OPERATIONSContinued 1960 1961 Public Safety Dept of 429101697 479343300 Public Service Commission 32203769 38883619 Public Welfare Dept of 9093547407 8671455130 State Institutions 293105317 274068734 Purchases Supervisor of 21045899 22444610 Recreation Commission 00 43143 Real Estate Inv Board 1112500 2198825 Revenue State Department 560109165 666391447 Fees Retained by Outside Agents 6158 307 83 6 259 36543 Secretary of State 80355295 94691078 Secretary of StateBldgs and Grds Fund 36255550 32787500 Treasury State Administration 7575000 7858635 Grants to Counties 931701303 931701303 PublicDebt 00 00 Stone Mt Memorial Com 78471750 87500470 Teacher Retirement System 9 224 816 41 9 988 62909 University System 5736836218 6165719918 VeteransService Board 1069025 3828616 VeteransService Office 74472818 73894027 Warm Springs Memorial Commission 88 352 49 162 014 36 Workmens Compensation Board of 29912751 34372944 Total Distribution for Operations544 615167 78 591 311 001 56 DISTRIBUTION OF UNFUNDED COLLECTIONS Comptroller General 8111889 15630171 Forestry Commission 650 00 Game and Fish Commission 9368180 5976390 HighwayDept 220000 100 Supreme Court 3290 8070 Court of Appeals 84825 56280 Library 11245 236 Labor Dept of Admin and Insp 360000 360000 Labor Dept ofE S A 415429 119493 Public Service Commission 6500 35 Public Health Dept of 249075 1858210 Public Safety Dept of 2366050 00 Revenue Dept of 1206923 2468823 Secretary of State 510373 2442449 University System 162500 7141311 Total Distribution Unfunded Collections 15422033 18208621 Distribution Totals54476938811 5914930877720 SUMMARY OF STATE REVENUE DISTRIBUTION 1960 1961 BALANCE To State General Fund Cash Balance 20 703 468 07 168750150 Totals56547285618 5898055862721 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS YEARENDED JUNE 30 196122 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 RECEIPTS GENERAL FUND Revenue Funding Accounts Transfers from Revenue Collecting Units Net 39525803738 Allotments to Spending Units 396 945538 88 Surplus Increase or Decrease in Year 1 687 50150 PRIVATE TRUST FUNDS Treas handled as Custodian From Gen Fund to Set Up Allotments 39694553888 Federal Grants for Education Dept Vocational Funds 1 409 382 82 Education Dept Voc Rehab Funds 268014399 Education Dept Natl Def Ed Funds 223409983 Labor Dept Emp Security Agency 429533750 National Flood Control Fund 3562916 National Forest Reserve Fund 16370206 Civil Defense Funds 4777410 1086606946 Payroll Withholdings Federal Income Tax 49900059 State Income Tax 4084806 OASI Under Soc Sec Law 3984125 Superior Court Judges Ret Fund 54 664 74 Solicitors General Ret Fund 29 847 94 Bureau of Safety Responsibility Fund 98 705 38 Land Title Guaranty Fees 20922 408 574 725 52 CASH BALANCE JULY 1 1960 Private Trust Funds Undrawn Budget Allotments 1651028569 Federal Funds for Education Dept Vocational Funds 176 410 82 Education DeptVoc Rehab Funds 8433827 Education Dept Natl Def Ed Fds 1 376 581 09 Labor DeptEmp Sec Agency 26600000 Civil Defense Funds 8 000 00 Federal Income Tax 54 837 94 State Income Tax 617337 OASI Under Soc Sec Law 982658 Superior Court Judges Ret Fund 163 778 44 SolicitorsGeneral Ret Fund 9560033 Bureau of Safety Responsibility 101 753 65 Land Title Guaranty Fund 9 62313 18 863 209 31 General Fund Available for Allotment 5076963019 Income Equalization Fund 21 641 25413 72 410 884 32 91 274 093 63 498 161 317 6523 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 PAYMENTS PRIVATE TRUST FUNDS Budget Allotments to Spending Units 396 878 20114 Federal Grants to Education Dept Vocational Funds 1 364 854 29 Education Dept Voc Rehab Funds 274514907 Education Dept Natl Def Ed Funds 225426276 Labor DeptEmp Security Agency 456133750 Counties in Natl Flood Control Area 35 62916 Counties in Natl Forest Res Area 16370206 Department of Defense Civil Defense Funds47 77410 1117270894 U S Govt Int Revenue Dept Federal Income Tax 49118170 State Dept of Revenue State Income Tax 3543577 Employees Retirement System OASI Under Soc Sec Law 3917782 Superior Court Judges Retirement Fund Withdrawals 1667157 Solicitors General Retirement Fund Withdrawals 1278350 Bureau of Safety Responsibility 9733315 408 743 493 59 CASH BALANCE JUNE 30 1961 Private Trust Funds Undrawn Budget Allotments 1657762343 Federal Funds for Education Dept Vocational Funds 220 939 35 Education DeptVoc Rehab Funds 1933319 Education Dept Natl Def Ed Fds 1 356 41816 Civil Def ense Funds 800000 Federal Income Tax 62 656 83 State Income Tax 1158566 OASI Under Soc Sec Law 1049001 Superior Court Judges Ret Fund 201 771 61 Solicitors General Ret Fund 112 664 77 Bureau of Safety Responsibility 103125 88 Land Title Guaranty Fund 983235 1869444124 General Fund Available for Allotment 49 082128 69 Income Equalization Fund 21 641 25413 70 723 382 82 89 417 824 06 498 161 317 6524 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS BALANCE SHEET JUNE 30 1961 ASSETS CASH BALANCE IN STATE TREASURY Private Trust Funds Undrawn Budget Allotments16 577 623 43 Federal Funds for Education Department 1 596 690 70 Civil Defense 800000 Federal Income Tax 6265683 State Income Tax 1158566 OASI Under Soc Sec Law 1049001 Superior Court Judges Retirement Fund 201 771 61 Solicitors General Retirement Fund 112 664 77 Bureau of Safety Responsibility 103125 88 Land Title Guaranty Fund 983235 1869444124 General Fund Available for Allotment4908212869 Income Equalization Fund 2164125413 7072338282 Total Assets 8941782406 RESERVES AND SURPLUS RESERVES For Private Trust Funds Undrawn Budget Allotments1657762343 Federal Funds for Education Department 159669070 Civil Defense 800000 Federal Income Tax 62 656 83 State Income Tax 11 58566 OASI Under Soc Sec Law 1049001 Superior Court Judges Retirement Fund 201 771 61 Solicitors General Retirement Fund 11266477 Bureau of Safety Responsibility 103125 88 Land Title Guaranty Fund 983235 1869444124 For Income Equalization Fund 2164125413 Total Reserves 4033569537 SURPLUS Available for Allotment Balance July 1 19605076963019 Less Decrease in Year Ended June 30 1961 1 687 501 50 Balance June 30 1961 4908212869 Total Reserves and Surplus 89 417 824 0625 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS SUMMARY INTRODUCTION GENERAL FUND This report covers all State Revenue collections paid into the State Treasury General Fund Revenue refunds paid out of the Treasury and transfers to the various State Agencies for operating costs TRUST FUNDS U S Withholding Tax is a private trust The other accounts reported under this heading are Stateowned and are treated as private trust funds here because spending and accounting control vests in other units the State Treasury acting as banker or custodian OTHER FUNDS HANDLED BY THE TREASURY reported in separate audits are Sinking Fund Treasury Operating Account Legislative Accounts Housing Authority Board Art Commission Municipal Taxation Committee No change in Fund in fiscal year ended June 30 1961 Properties Commission Supreme Court of Georgia Court of Appeals of Georgia Superior Courts of Georgia The Superior Court Judges Retirement Fund the Solicitors General Retirement Fund and the Land Title Guaranty Fund for which the State Treasury acts as custodian are reported as Public Trust Funds in the audit of the accounts of the Superior Courts of Georgia CURRENT FUNDED REVENUE Revenue receipts paid into the State Treasury by the various revenue collecting units of the State in the fiscal year ended June 30 1961 amounted to 39525803738 These receipts are compared with those of the two previous fiscal periods as follows YEAR ENDED JUNE 30 Revenue Receipts 1961 1960 1959 395 258 037 38 370187 070 03 338 407 290 3926 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ALLOTMENTS TO SPENDING UNITS The 39525803738 revenue receipts together with the balance of 5076963019 in the General Fund at the beginning of the fiscal year made a total of 44602766757 available for distribution not considering the 2164125413 cash that must be reserved to meet July costs From these available funds 39694553888 was allotted to the several departments of the State through budget approvals for operating costs in the year At June 30 1961 the remaining cash balance is divided as follows 2164125413 is reserved for operating the first month of the new fiscal year under provisions of State Law and the balance of 4908212869 will be available for allotment for additional expenditure as appropriated in the next fiscal period Georgia Laws 1961 pages 382383 provide for the handling of the In come Equalization Account as follows Section 48 The State Treasurer and other fiscal officers are au thorized and directed to set up as an appropriation in this account an amount equal to the amount or amounts that is determined by the State Auditor to be a surplus in available funds after the prorating of monthly income has been made to the monthly allotments authorized under this Act In the event the income for the month is insufficient to make a 100 prorating to meet the allotments authorized under this Act the State Auditor is authorized to utilize the necessary amount from this fund to cover the deficiency In the event there is at any time a surplus in this account the amount of same shall be available and is appropriated for allotment for highway construction or for other purposes in accordance with the provisions of Section 8 of the Budget Act of 1931 Ga L 1931 Ex Sess pp 94 98 This 2164125413 Equalization Fund is not available for appropria tion The full amount is completely depleted in the first months following the opening of each fiscal year on July 1st The fund is not completely re couped until June 30th the close of fiscal year The present Constitutional provision allowing 400000000 temporary borrowing to meet temporary deficiencies in income is not sufficient to meet the thirtyfive million dollar fluctuation in income during the various months in the fiscal year The Constitutional limit on temporary borrowing of 400000000 al lowed sufficient money to be available each year when the State Budget was around twentyfive million dollars a year Now with the States Budget27 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS raised to four hundred and thirteen million dollars each year or thirtyfive million dollars monthly it will be absolutely essential that the cash bal ances be maintained or the Constitution of Georgia be amended to permit annual borrowing of thirty million dollars within a fiscal period The failure to maintain this fund will cause the State to revert to the financial position of not being able to meet its monthly obligations includ ing teachers salaries promptly as due This condition existed in some years prior to the establishment of the fund in 1942 The 39694553888 allotted to the various spending units in the year ended June 30 1961 compares with 34948360196 allotments for the previous fiscal year ended June 30 1960 and 33732660106 allotted two years ago REVENUE COLLECTIONS Collections by the Treasury as a revenuecollecting agency in the year ended June 30 1961 amounted to 69093889 and consisted of 54000000 W A Railroad rentals 3499992 Henry Grady Hotel Mansion Site ground rents 1009116 from sale of public property 15636 from sale of waste paper 236220 dividends on investments 9443669 interest earned on funds on time deposit 850313 bond custody fees and 38943 from telephone pay station rents and other sources TRUST FUNDS Private Trust Funds held June 30 1961 were 159669070 Federal Grants to the Department of Education 800000 Federal Civil Defense Funds 6265683 U S Income Tax Withholdings 1158566 State Income Tax 10490010 A SI under Social Security Law Withholdings 20177161 Superior Court Judges Retirement Fund 11266477 Solicitors General Retirement Fund 10312588 Bureau of Safety Responsibility Fund 983235 Land Title Registration Fund and 1657762343 for undrawn budget allotments making a total of 1869444124 GENERAL Included in the cash balances of the State Treasury on June 30 1961 are Legislative Committee expenditure vouchers totaling 102354 covering numerous items of expenses of the Legislature which had not cleared for reimbursement on June 30 There was also included in the cash balances advances made to Legislators totaling 700000 to apply on the expenses of seven Legislators in attendance at the Interstate Cooperation Committee meeting held in connection with the Governors Conference in Honolulu Hawaii on the dates of June 25 through 28 1961 These advances are de tailed in a later paragraph28 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS Expenditures for the General Assembly do not come under the control of budget regulations as do the State Departments at large which provide at the present time that no advances can be made to any State employee or official for travel Written approval of the Chairman of the Legislative Committee was not in evidence when the advances were made therefore the State Treasurer assumed sole responsibility for making the advances until such time as the proper approved vouchers were submitted and placed in the file of the State Treasury E D Clary Jr Senator 29th District Member of Interstate Cooperation Committee 61561 100000 Eugene Kelly Senator 35th District Member Interstate Cooperation Committee 61561 100000 Gordon Knox Senator 54th District Member Interstate Cooperation Committee 61561 100000 E R Lambert Senator 28th District Member Interstate Cooperation Committee 61561 100000 Julian H Cox Representative Clark County Attache Interstate Cooperation Committee 61461 100000 J Roy McCracken Representative Jefferson County Member Interstate Cooperation Committee 53161 100000 Frank S Twitty Representative Mitchell County Member Interstate Cooperation Committee 53161 100000 700000 Since the meeting was from June 25 through 28 1961 the vouchers were not submitted by June 30 1961 to clear these advances The 700000 advances were liquidated in July 1961 when vouchers were submitted cov ering expenses of the Interstate Cooperation Committee to the Governors Conference held in Honolulu Hawaii June 25 through 28 1961 Books and records of the Treasury Department were found in good con dition all receipts disclosed by examination were properly accounted for and expenditures were within the provisions of State law except as may be otherwise noted Appreciation is expressed to the State Treasurer the Assistant State Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors Office during this examination and throughout the year29 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF REVENUE COLLECTION TRANSFERS YEAR ENDED JUNE 30 1961 COLLECTING UNIT Agriculture Department of Banking Department of Comptroller General Defense Department of Forestry Commission Game and Fish Commission Geology Dept ofOil Gas Division Governor Highway Department State JudicialSupreme Court 782565 JudicialCourt of Appeals 1709210 JudicialLibrary 6 384 55 Labor Dept ofEmp Sec Agency Milk CommissionDiv of Dept of Agriculture Parks Department of Personnel Board Properties Commission Public Health Department of Public Safety Department of Public Service Commission Public Welfare Department of Revenue Department of 38056496449 Tax Refunds 6114 355 80 Secretary of State State Treasury W A Railroad Rentals 54000000 Henry Grady Hotel Ground Rents 34 999 92 RentsTelephone Pay Stations 353 43 Use of Public LandU S Government 3600 Sale of Waste Paper 15636 Sale of Public Property Land in Augusta Ga 941150 Land in Reidsville Ga 61966 Land in Atlanta Ga 1000 Land in Walker County 5000 Bond Custody Fees 850313 Dividends on Stock 2 362 20 Interest on Deposits 9443669 Workmens Compensation Board of Total Revenue Receipts to State Treas From Collecting Units 1 160 665 25 306 923 06 12 655 621 59 1 77083 2 624 74 1 192 890 59 225 00 196 00 869 235 58 31 302 30 76 903 89 271 706 36 1 362 50 6758 18 498 84 130 807 43 2093 663 00 241 115 35 8 352 13 374 450 608 69 681 215 690 938 89 371 341 90 395 258 037 3830 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1961 SPENDING UNIT Appropriations Agriculture Dept of Operation 220000000 Spec Livestock Purposes 57500000 Spec Poultry Purposes 10000000 Entomology Division 435 000 00 Farmers Mkt Development 5000000 Cost of Acquiring Farmers Markets 65000000 Art Commission 100 00 Audits Dept of 20000000 Banking Dept of 18000000 Capitol Sq Imp Com Operations 15000000 Capital Outlay 167775287 Commerce Dept of 38000000 Comptroller General 550 000 00 Confederate Pensions Dept of Operations 1500000 Pensions 27500000 Conservation Forestry Commission 2 075 000 00 Forest Research Council 200 000 00 Game Fish Commission 1 295 000 00 Geology Dept of 25000000 GeologyOil Gas Div 6 000 00 Parks Dept of 68200000 Jekyll Island Committee Operations 76800000 Capital Outlay Corrections Board of OperationsBd Office 15000000 OperationsPrisons 1 925 000 00 OperationsPrisons Outlay Defense Dept of 54500000 Education State Bd of Education Operations 13741000000 Capital Outlay 1450000000 University System Operations 24375 00000 E Talmadge Mem Hosp 3 000 000 00 Medical Education Bd 150 000 00 TeachersRet System 922500000 Executive Department Operations 14750000 Mansion Allowance 12 000 00 Contingent Fund 22 500 00 Budget Balancing Adjustment 225 000 00 50 000 00 100 000 00 100 00 89 807 74 300 000 00 299 209 92 35 256 40 7 717 72 42 135 00 300 000 00 6 000 00 399 612 00 350 000 00 740 837 00 400 000 00 149 259 40 13 516 323 88 5 500 000 00 2 326 666 95 500 000 00 763 839 38 25 000 00 Total Allotment 2 425 000 00 625 000 00 100 000 00 535 000 00 50 000 00 650 000 00 200 000 00 269 807 74 150 000 00 1 977 752 87 679 209 92 585 256 40 7 282 28 232 865 00 2 075 000 00 200 000 00 1 595 000 00 250 000 00 1 081 612 00 768 000 00 350 000 00 150 000 00 2 665 837 00 400 000 00 694 259 40 150 926 323 88 20 000 000 00 26 701 666 95 3 500 000 00 150 000 00 9 988 839 38 147 500 00 12 000 00 47 500 0031 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1961 Budget Balancing Total SPENDING UNIT Contd Appropriations Adjustment Allotment Highways State Hwy Dept of Ga Maint of Roads1500000000 100000000 1600000000 Matching Fed Aid 1910000000 1910000000 Genl Fund Operations 31 695 001 07 10 250 702 00 41 934 703 07 Grants to Counties For Roads1945 Act 4 817 013 03 4 817 013 03 For Roads1951 Act 4 500 000 00 4 500 000 00 Historical Commission 10000000 1440000 11440000 Judicial Supreme Court 32500000 32500000 Court of Appeals 265 000 00 20 000 00 285 000 00 Superior Courts 87500000 13500000 101000000 LibraryCourt Reports 5301210 5301210 Judicial Council 500000 1430635 930635 Labor Dept of Operations 15000000 15000000 Emp Security Administration 8500000 8500000 Law Dept of 32500000 10664737 43164737 Legislative Department General Assembly 124800000 36000000 160800000 Repairs and Equipment 150 000 00 150000 00 Library State General Operations 3850000 3850000 Milk Com Div of Dept of Agr 185 000 00 185 000 00 Pardons and Paroles Bd of 300 000 00 8 577 36 308 577 36 Pharmacy Board of 4000000 500000 4500000 Ports State Land Bldgs Equipment 4 320 816 65 4320 816 65 Probation State Bd of 43000000 2265560 45265560 Public Health Dept of Operations 579500000 49000000 628500000 Benefits 100000000 100000000 OperationsLocal TB San 300 000 00 300 00000 OperationsMental Hlth Pro 50000000 20000000 70000000 OperationsHospital Program 2 500 000 00 2 500 000 00 Cost of Acquiring E Talmadge Memorial Hospital 84000000 84000000 OperationsMilledgeville State Hospital 1070000000 180000000 1250000000 Imp FundMilledgeville State Hospital 35000000 15000000 50000000 OperationsSchool for Mental Defectives 206400000 39600000 246000000 Bldgs and EquipmentSchool for Mental Defectives 39000000 39000000WSW 32 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1961 SPENDING UNIT Contd Appropriations Public Health Dept of Contd Cap OutlayMville St Hosp Men Defectives and Rapid Treatment Center OperationsAlco Rehab ServS 275 000 00 OperationsTB San 4210 000 00 Public Safety Dept of 431500000 Public Service Commission 308 500 00 Public Welfare Dept of OperationsState Dept 575 000 00 OperationsCo Depts 176000000 Benefits 1920000000 OperationsState Insts 138800000 Bldgs and Equip Insts 260 000 00 Recreation Commission Revenue Dept of 528800000 Secretary of State Examining Boards 31000000 Archives and History 11500000 Other Operations 335 00 00 Housing and Safekeeping 50 000 00 Public Bldgs and Grounds 20000000 Public Bldgs and Repairs 10000000 State Housing Authority 10 000 00 Stone Mountain Mem Com 378100 00 Stone Mountain Mem Com Authority Rents 35000000 Supervisor of Purchases 225000 00 Treasury State Operations 6500000 Bond Commr s Office 1000000 Veterans Service Office 740 000 00 Veterans Service Board 11200000 Water Law Rev Comm 2000000 Waterways Commission 500000 Warm Springs Mem Comm Workmens Comp Bd of 29620000 Total Appropriations 34920217907 Total Adjustments Total Allotments Budget Balancing Adj ustment Total Allotment 1 720 000 00 1 720 000 00 275 000 00 542100 00 3 667 900 00 488 426 05 4 803 426 05 80 953 95 389 453 95 587 574 99413 798 36 1 759 201 64 734 70519 18 465 294 81 200 000 00 1 588 000 00 150 000 00 110 000 00 431 43 431 43 1 383 379 70 6 671 379 70 27 600 00 337 600 00 48 000 00 163 000 00 35 000 00 370 000 00 50 000 00 27 875 00 227 875 00 100 000 00 2075000 1075000 146 904 70 525 004 70 350 000 00 02 225 000 02 3 586 35 68 586 35 10 000 00 3187500 708125 00 1664116 95 358 84 2000000 5 000 00 75 000 00 75 000 00 48 588 47 344 788 47 47 743 359 81 396 945 538 88 33 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1961 NATIONAL FOREST RESERVE FUND Net Forest Area COUNTY Acres Banks 35S s Catoosa 6 Chattooga 12537 Dawson 5249 Fannin 96042 Floyd 6491 Gilmer 23483 Gordon 6941 Habersham 42322 Jones 4592 Lumpkin 57175 Murray 35300 Rabun 141 741 Stephens 21566 Towns 55783 Union 92781 Walker 15395 White 40851 Whitfleld 22437 Totals 681044 Total Payments For For To Schools Roads Counties 50 50 8461 42 30 4231 144 72 72 3 013 51 1 506 76 1 506 75 1 261 70 630 85 630 85 23 085 55 11 542 77 11 542 78 1 560 24 78012 78012 5 644 59 2 822 30 2 822 29 1 668 40 834 20 834 20 10172 91 5 086 45 5 086 46 1103 78 551 89 551 89 13 74311 6 871 56 6 871 55 8 485 04 4 242 52 4 242 52 34 07017 17 035 08 17 035 09 5183 80 2 591 90 2 591 90 13408 52 6 704 26 6 704 26 22 301 70 11150 85 11150 85 3 700 49 1 850 25 1 850 24 9 819 33 4 909 66 4 909 67 5 39317 2 696 59 2 696 58 16370206 8185103 8185103 Distribution of 163 702 06 representing National Forest Reserve fees re ceived from United States Treasury for fiscal year ended June 30 1960 based upon the National Forest AreaAcres by counties located in the Chattahoo chee National Forest furnished by the United States Department of Agri culture Forest Service from which calculations as above are made the law requiring that the amount be prorated 50 for Schools and 50 for Roads in accordance with the AreaAcres in each County34 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1961 NATIONAL FLOOD CONTROL FUND Total Payments COUNTY to Counties Bartow 832532 Cherokee 654517 Clay 41587 Oobb 21256 Columbia 198387 Decatur 388 33 Elbert 19219 Forsyth 374s30 Hall 845321 Hart 94845 Lincoln 250374 McDuffie 190 19 Quitman 125 71 Seminole j 42750 Wilkes 16875 Totals 3562916 For For Schools Roads 50 50 4 162 66 4 162 66 3 272 58 3 272 59 207 94 207 93 106 28 106 28 991 93 991 94 194 17 19416 9609 9610 1 87415 1 874 15 4 226 61 4 226 60 474 22 474 23 1 251 87 1 251 87 9510 9509 6285 6286 713 75 713 75 8438 8437 17 814 58 17 814 58 Payments representing 75 of receipts from Flood Control Funds for fiscal year 1960 ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES YEAR ENDED JUNE 30 1961 Balances SPENDING UNIT Agriculture Dept of Farmers Market Development Art Commission Commerce Department of Comptroller General Confederate Pensions Department of Operations Pensions Conservation Geology Mines and Mining Dept of Oil and Gas Division Parks Department of Corrections Board of Prisons PrisonsOutlay June 30 1960 June 30 1961 6 41104 565 21 51633 30 028 71 46 07516 284 81 30 212 00 47 243 50 1 623 41 1 623 41 5 000 00 241 351 30 356 397 75 400 000 00 35 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES YEAR ENDED JUNE 30 1961 Balances SPENDING UNIT Contd June 30 1960 June 30 1961 Education State Board of Education Operations 244663203 413917462 Capital Outlay 134865694 615190527 Executive Department Operations 2211407 1798213 Contingent Fund 329233 1676354 HighwaysState Highway Department Matching Federal Aid 848744467 Judicial Supreme Court 11257682 12429334 Court of Appeals 6255425 846833 Superior Courts 340236 599406 LibraryCourt Reports 2466212 3511974 Judicial Council 1293419 200000 Legislative Department General Assembly 7273627 11633463 Repairs and Equipment 205 595 54 330 662 70 Municipal Taxation Committee 222595 222595 Ports State Lands Buildings Equipment 500000 50000000 Probation State Board of 2750000 Public Health Department of OperationsHospital Program 1 925 857 26 2113 787 80 Improvement FundMilledgeville State Hosp 350 000 00 203000 00 Capital OutlayMilledgeville State Hospital Mental DefectivesRapid Treatment Center 635 000 00 Public Welfare Department of Buildings and EquipmentInstitutions 390 000 00 383 564 00 Real Estate Investment Board 620000 620000 Recreation Commission Georgia 43143 Secretary of State Housing and Safekeeping Records 01 01 Public Buildings and GroundsRepairs 161 079 65 158 232 04 State Housing Authority 1195000 Stone Mountain Memorial Committee Operations 12581130 Authority Rents 35000000 70000000 Treasury State OperationsOffice of Bond Commissioner 01 PrincipalPublic Debt 1550500 1550500 InterestPublic Debt 1147500 1147500 Veterans Service Office VeteransService Board 1989256 1989256 Water Law Revision Commission 673300 673300 Waterways Commission Georgia 5 00 5 00 00 Totals 16 510 r85 69 t 1657762343 36 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds AbbevilleAbbeville State Bank AcworthBank of Acworth AdairsvilleBank of Adairsville AdelAdel Banking Co Farmers Merchants Bank AileyMontgomery County Bank AlamoWheeler County Bank AlapahaBank of Alapaha AlbanyNational Bank of Albany Citizens Southern Bank First State Bank Trust Co AllentownFour County Bank AlmaAlma Exchange Bank Citizens State Bank AipharettaCitizens State Bank AmericusBank of Commerce Citizens Bank of Americus ArlingtonBostwick Banking Co AshburnAshburn Bank Citizens Bank of Ashburn AthensHubert State Bank Cit Sou Natl Bank Natl Bank of Athens AtlantaCitizens Trust Co First National Bank Regular Account Fed Voc Ed Funds Fed Voc Rehab Funds First Natl BankWest End Br Fulton National Bank Regular Account Natl Defense Ed Funds Superior Ct Judges Ret Fd Solicitors General Ret Fd Bur of Safety Responsibility Federal Income Tax Acct Fulton Natl BkCandler Bldg Fulton Natl Bk Ptree Rd Citizens Sou Natl Bank Regular Account Fed Civil Defense Acct Social Security Acct Citz Sou Natl Bk Mitchell St Citz Sou BkMoreland Ave Citz Sou BkNorthwest Br Time Deposits 22 000 00 7 500 00 10 000 00 25 000 00 25 000 00 25 000 00 40 000 00 25 000 00 10 000 00 80 000 00 80 000 00 45 000 00 45 000 00 20 000 00 35 000 00 30 000 00 35 000 00 15 000 00 40 000 00 25 000 00 25 000 00 35 000 00 45 000 00 3 000 00 3 000 00 3 500 00 2 500 00 4 000 00 Regular Accounts E 15 050 00 7 200 00 8 650 00 31 350 00 29 300 00 20 650 00 32 350 00 31 009 55 15 000 00 79150 00 79 979 91 47 368 51 42 008 68 18 669 85 37 000 00 37 987 42 34 150 00 14 200 00 39 196 70 22 400 00 27 100 00 36 900 00 45 616 88 2 900 00 7 862 990 14 220 939 35 19 333 19 1 910 65 7 893 901 21 1 356 418 16 80 72911 40 039 27 103 125 88 62 656 83 3 060 55 3 991 32 4 686 785 70 8 000 00 10 490 01 206 451 65 2 400 00 3 800 0037 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd AtlantaCitz Sou Bk Buckhead Off Ga Sav Bk Trust Co Trust Company of Georgia State Inc Tax WH Acct Trust Co of Ga East Atlanta Office Trust Co of GaLenox Sq Off Trust Coof GaBuckhead Off Southside Atlanta Bank Peoples Bank Bank of Georgia Citz Sou Natl Bank Citz Sou Natl BkWalton Way Br First Natl Bk Trust Co Ga R R Bk Trust Co Realty Savings Bk Richmond County Bk AustellAustell Bk Avondale EstatesCitiz Sou DeKalb Bank BainbridgeCitiz Bk Trust Co First State Natl Bank Ball GroundCitizens Bk BarnesvilleFirst National Bk BaxleyBaxley State Bk BlackshearBlackshear Bk Peoples Bk BlairsvilleUnion County Bk BlakelyBank of Early First State Bk Blue RidgeFannin County Bk BostonPeoples Banking Co BowdonCommercial Bk BraseltonBraselton Banking BremenCommercial Exchange Bk BrookhavenDeKalb National Bk BrookletFarmers Merchants Bk BrunswickAmerican National Bk First National Bk BuchananHaralson County Bk Buena VistaBuena Vista Loan Svgs Bk BufordBuford Commercial Bk ButlerCitizens State Bk ByromvilleBk of Byromyille CairoCairo Banking Co Citizens Bk Time Regular Deposits Accounts 3 000 00 3 400 00 30 000 00 29 700 00 6 347 737 82 11 585 66 10 000 00 12 602 00 15 000 00 10 000 00 15 000 00 10 000 00 20 000 00 23 000 00 20 000 00 19 500 00 2134 798 72 65 000 00 21 300 00 48 400 00 45 000 00 46 800 00 200 000 00 206 952 69 45 000 00 38 200 00 20 000 00 14 100 00 20 000 00 16 400 00 10 000 00 9 100 00 45 000 00 48 100 00 35 000 00 36 335 78 20 000 00 18 670 00 25 000 00 25 515 91 30 000 00 31 79312 35 000 00 29 621 06 35 000 00 31 927 06 25 000 00 29 100 00 18 000 00 20 000 00 10 000 00 15 000 00 30 000 00 39 800 00 15 000 00 10 200 00 20 000 00 17 600 00 25 000 00 29 100 00 25 000 00 23 800 00 20 000 00 21 700 00 25 000 00 24 900 00 60 000 00 56 909 01 45 000 00 49 327 55 25 000 00 26 284 38 60 000 00 40 781 68 20 000 00 29 900 00 35 000 00 37 08718 20 000 00 16 400 00 30 000 00 38 712 70 35 000 00 39 000 00 38 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd CalhounCalhoun Natl Bk CamillaBk of Camilla Planters Citizens Bk CantonBank of Canton Etowah Bk CarnesvilleCarnesville State Bk CarrolltonPeoples Bk West Ga Natl Bk CartersvilleCartersville Bk First National Bk CedartownCommercial Natl Bk Liberty Natl Bk ChambleeChamblee National Bk Peachtree Bank Trust Co ChatsworthCohutta Banking Co ChickamaugaBk of Chickamauga ClarkesvilleHabersham Bk ClaxtonClaxton Bk Tippins Banking Co Inc ClaytonBank of Clayton ClevelandPeoples Bank CochranCook Banking Co State Bk of Cochran College PkBk of College Park ColquittCitizens Bk ColumbusColumbus Bk Trust Co First Natl Bk Fourth Natl Bk ComerMerchants Farmers Bk CommerceFirst Natl Bk Northeastern Banking Co ConcordConcord Banking Co ConyersBk of Rockdale CoolidgeFarmers Merchants Bk CordeleFirst State Bk CorneliaCornelia Bk OovingtonBank of Covington CrawfordCommercial Bk CrawfordvillePeoples Bk CummingBank of Cumming CuthbertCitizens Bk DahlonegaBank of Dahlonega DallasFirst National Bk DaltonBank of Dalton First National Bk Hardwick Bk Trust Co Time Regular Deposits Accounts 20 000 00 21 089 83 30 000 00 48 543 97 80 000 00 65180 77 30 000 00 29 643 70 25 000 00 30 700 00 10 000 00 15 000 00 25 000 00 25 781 84 20 000 00 20 200 00 25 000 00 25 08318 30 000 00 37 603 77 50 000 00 66 650 51 30 000 00 33 100 00 10 000 00 15 000 00 10 000 00 15 000 00 25 000 00 27 258 52 20 000 00 24 400 00 15 000 00 22100 00 30 000 00 27 900 00 40 000 00 42 064 16 25 000 00 23 400 00 35 000 00 29 700 00 35 000 00 36 550 77 10 000 00 16 927 82 10 000 00 17 200 00 25 000 00 29 589 59 100 000 00 92 600 00 70 000 00 71 318 74 60 000 00 63 800 00 10 000 00 11 900 00 25 000 00 22 300 00 20 000 00 21 400 00 20 000 00 16 400 00 60 000 00 49 500 00 20 000 00 26 400 00 30 000 00 30 568 18 25 000 00 23 658 05 25 000 00 28 700 00 20 000 00 19100 00 20 000 00 21 200 00 40 000 00 43 400 00 25 000 00 27 101 94 25 000 00 31 300 00 20 000 00 24 46818 20 000 00 24 700 00 30 000 00 34 148 08 20 000 00 25 784 79 39 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd DanielsvilleBank of Danielsville DarienDarien Bk DawsonBk of Dawson Bank of Terrell DawsonvilleDawson County Bk DecaturCitz Sou Emory Bk First Natl Bk of Atl Decatur Branch Fulton National Bk Glenwood National Bk DoerunToney Brothers Bk DonalsonvilleCommercial State Bk Merchants Farmers Bk DouglasCoffee County Bk Farmers Bk DouglasvilleCitizens Bk Commercial Bk DublinCitizens Southern Bk Farmers Merchants Bk Morris State Bk DudleyBank of Dudley DuluthBank of Duluth EastmanBank of Eastman Citizens Clearing Bk East PointBank of Fulton County Citizens Southern Bk EatontonPeoples Bk EdisonBank of Edison ElbertonFirst National Bk Granite City Bk EllavilleBank of Ella ville EllijayBank of Ellijay FairburnFairburn Banking Co FayettevilleFarmers Merchants Bk FinleysonBank of Finleyson FitzgeraldFirst State Bk Natl Bank of Fitzgerald FolkstonCitizens Bk Forest ParkBank of Forest Park ForsythCitizens Bk Farmers Bk Monroe County Bk Fort BenningNatl Bank of Fort Benning Fort GainesFort Gaines Banking Co Fort ValleyBank of Fort Valley FranklinBank of Heard County Time Regular Deposits Accounts 15 000 00 17169 48 20 000 00 17 000 00 30 000 00 31 707 00 25 000 00 28 229 70 20 000 00 21 600 00 7100 00 60 000 00 60 916 60 7191 37 10 000 00 13 100 00 35 000 00 32 600 00 25 000 00 23 458 60 15 000 00 17 746 91 70 000 00 71 500 00 45 000 00 45 100 00 10 000 00 15 000 00 20 000 00 17 94813 35 000 00 30 700 00 80 000 00 69 033 86 20 000 00 22 000 00 50 000 00 48 097 89 10 000 00 13 500 00 40 000 00 34 347 05 30 000 00 28 300 00 55 000 00 50 300 00 9 000 00 20 000 00 22 184 59 25 000 00 22 96511 40 000 00 39 900 00 25 000 00 24 614 61 35 000 00 36 286 15 20 000 00 23 810 67 15 000 00 16 300 00 20 000 00 20 900 00 20 000 00 17100 00 60 000 00 52 226 83 55 000 00 49 84418 25 000 00 27 000 00 20 000 00 24 700 00 30 000 00 28 860 27 20 000 00 29 200 00 20 000 00 21 068 28 15 000 00 19 200 00 15 000 00 17100 00 25 000 00 27 000 00 20 000 00 23 78013 40 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd GainesvilleCitizens Bk First National Bk Gainesville Natl Bk GibsonBank of Gibson GlennvilleCitizens Bk Glennville Bk GordonGordon Bk GrayBank of Gray GreensboroBank of Greensboro Citizens Bk GreenvilleGreenville Banking Co GriffinCommercial Bk Trust Co State Bk HaddockJones County Bk HahiraCitizens Bk Commercial Banking Co HapevilleCitizens Bk HarlemBank of Columbia County HartwellCitizens Banking Co HawkinsvillePlanters Bk Pulaski Banking Co HazlehurstBank of Hazlehurst HiawasseeBank of Hiawassee HinesvilleHinesville Bk HomervilleEmpire Banking Co IrwintonWilkinson County Bk JasperJasper Banking Co JeffersonFirst National Bk JesupAmerican National Bk Wayne State Bk JonesboroBank of Jonesboro KingslandState Bank of Kingsland LaFayetteBank of LaFayette LaGrangeCitizens Southern Bk LaGrange Banking Co LakelandFarmers Merchants Bk LavoniaNortheast Ga Bk LawrencevilleBrand Banking Co First National Bk LeesburgState Bank of Leesburg LenoxBank of Lenox LexingtonCitizens Banking Co LincolntonFarmers State Bk LithoniaPeoples Bk Locust GroveFarmers Bk Time Regular Deposits Accounts 45 000 00 45 000 00 40 000 00 41100 00 35 000 00 33 718 85 20 000 00 22 000 00 25 000 00 25 649 67 20 000 00 18 193 07 20 000 00 21 500 00 20 000 00 22 765 01 25 000 00 24 656 92 25 000 00 23 600 00 25 000 00 27 283 27 35 000 00 40 942 70 30 000 00 32100 00 20 000 00 17100 00 25 000 00 27 000 00 25 000 00 21 100 00 10 000 00 9 200 00 30 000 00 38 700 00 20 000 00 25 638 50 40 000 00 44 200 00 15 000 00 17 950 00 30 000 00 31 500 00 20 000 00 24 048 98 35 000 00 35 722 69 35 000 00 33 657 20 25 000 00 27 700 00 20 000 00 23 900 00 25 000 00 24 663 39 15 000 00 17194 33 35 000 00 37 000 00 25 000 00 22523 56 100 000 00 74 834 83 20 000 00 24 32114 35 000 00 31 500 29 35 000 00 35 000 00 15 000 00 16 300 00 25 000 00 34 141 58 25 000 00 30 583 88 30 000 00 34 771 40 30 000 00 34 082 50 20 000 00 21 400 00 20 000 00 25 600 00 30 000 00 35 400 00 25 000 00 25 300 00 25 000 00 21 500 00 STATE TREASURY 41 TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd LogansvilleBank of Logansville LouisvilleFirst Natl Bk Lumber CityBank of Lumber City LumpkinFarmers State Bk LuthersvilleLuthersville Banking Co LyonsPeoples Bk McDonoughFirst Natl Bk McRaeMerchants Citizens Bk MaconCitz Sou Natl Bk First Natl Bk Trust Co Georgia Bk Trust Co MadisonBank of Madison First National Bank ManchesterBank of Manchester Farmers Merchants Bk MansfieldBank of Mansfield MariettaCobb Exchange Bk First National Bank Marietta Commercial Bk MarshallvilleCitizens Bk Georgia Banking Co MeigsBank of Meigs MetterMetter Banking Co MidvilleBk of Midville MilanBank of Milan MilledgevilleExchange Bk Merchants Farmers Bk Milledgeville Banking Co MolenaBank of Molena MonroeFarmers Bk Natl Bank of Monroe MontezumaCitizens National Bk Montezuma Banking Co MoultrieMoultrie Banking Co Moultrie National Bk Mount VernonMount Vernon Bk NashvilleCitizens Bk United Banking Co NewingtonBank of Newington NewnanCitz Sou Newnan Bk Manufacturers Natl Bk NewtonBaker County Bk NichollsNicholls State Bk NorcrossBank of Norcross OchlochneeBank of Ochlochnee Time Deposits 20 20 20 25 20 45 35 30 125 200 50 25 25 30 15 10 20 40 35 20 10 25 30 15 10 45 20 35 20 20 20 30 70 30 30 30 30 20 10 25 100 25 15 10 20 00000 00000 00000 00000 000 00 000 00 000 00 000 00 000 00 00000 000 00 000 00 000 00 000 00 00000 000 00 000 00 00000 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 00000 000 00 000 00 000 00 00000 000 00 000 00 000 00 00000 000 00 000 00 000 00 000 00 000 00 00000 000 00 000 00 Regular Accounts 22 000 00 23 700 00 22 000 00 22 977 40 23 000 00 47100 00 41 484 05 35 900 00 118 900 00 132 39312 50 000 00 22 700 00 27 671 22 34 77012 15 700 00 11 500 00 24 700 00 39 231 30 31 700 00 26 600 00 9 500 00 27150 00 30 906 44 17 600 00 15 700 00 52 475 06 23 600 00 41 800 00 16 500 00 24 761 55 21 029 89 36 000 00 62 900 00 29 57612 31 928 52 27 584 62 35 96311 28 750 07 9 300 00 30 300 00 66 341 31 21 498 27 16 400 00 16 200 00 17 350 0042 STATE TREASURY TREASURY FUNDING AND CUSTODY ACC ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd OcillaBank of Ocilla First State Bk OglethorpeBank of Oglethorpe PattersonPatterson Bank PearsonCitizens Exchange Bk PelhamFarmers Bk Pelham Banking Co PembrokePembroke State Bk PerryPerry Loan Savings Bk Pine MountainFarmers Merchants Bk PinehurstBank of Pinehurst PittsPitts Banking Co QuitmanBank of Quitman Citizens National Bk ReidsvilleTattnall Bk RentzRentz Banking Co ReynoldsCitizens State Bk RhineWilliams Banking Co RichlandRichland Banking Co RobertaCrawford County Bk RochelleRochelle State Bk RockmartRockmart Bk RomeFirst National Bk National City Bk Rome Bank Trust Co RoswellRoswell Bk RoystonTriCounty Bk RutledgeBank of Rutledge St MarysSt Marys State Bank St SimonsSt Simons Bk SandersvilleGeo D Warthen Natl Bk Sandy SpringsCitizens National Bk SardisBank of Sardis Savannahs Atlantic Savings Trust Co Carver Savings Bk Citz Sou Natl Bk Ga State Savings Bk Indus trial Savings Bk Liberty Natl Bk Trust Co Savannah Bk Trust Co SenoiaFarmers Merchants Bk SharonBank of Sharon ShellmanFirst State Bk SmyrnaBank of Smyrna Social CircleSocial Circle Bk SopertonBank of Soperton ACCOUNTS CE Time Regular Deposits Accounts 15 000 00 19 200 00 35 000 00 42 705 46 25 000 00 27 793 38 25 000 00 22100 00 30 000 00 24 252 75 30 000 00 32 000 00 30 000 00 31 800 00 25 000 00 27 538 29 25 000 00 31 005 85 20 000 00 25 353 40 20 000 00 17 000 00 15 000 00 14 900 00 20 000 00 24136 46 20 000 00 24 842 79 25 000 00 22 669 53 10 000 00 10 700 00 35 000 00 33 700 00 10 000 00 10 500 00 25 000 00 22 800 00 45 000 00 38 671 59 30 000 00 32 200 00 25 000 00 22 200 00 45 000 00 48 851 58 50 000 00 53 045 33 100 000 00 97 588 07 50 000 00 44 200 00 30 000 00 27100 00 35 000 00 36 900 00 20 000 00 21 300 00 25 000 00 20 000 00 25 000 00 26 200 00 10 000 00 15 000 00 20 000 00 17 100 00 60 000 00 73 800 00 3 500 00 3100 00 65 000 00 65 600 00 75 000 00 71 500 00 35 000 00 41 200 00 45 000 00 47 400 00 125 000 00 134109 56 20 000 00 22 000 00 50 000 00 31 500 00 20 000 00 23 900 00 20 000 00 28 100 00 25 000 00 32100 00 25 000 00 27100 00 43 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd SpartaBank of Hancock County StapletonBank of Stapleton StatesboroBulloch County Bk Sea Island Bank Stone Mountain Bank of Stone Mountain SummervilleFarmers Merchants Bk SwainsboroCentral Bk Citizens Bk SylvaniaBank of Screven County Farmers Merchants Bk SylvesterBank of Worth County Sylvester Banking Co TalbottonPeoples Bk TallapoosaWest Georgia Bk TaylorsvilleBank of Taylorsville TempleBank of Temple TennilleTennille Banking Co ThomastonBank of Upson Citz Sou Bk ThomasvilleBank of Thomas County Commercial Bk ThomsonBank of Thomson First National Bk TiftonBank of Tifton Citizens Bk Farmers Bk TignallBank of Tignall ToccoaBank of Toccoa Citizens Bk TrentonBank of Dade TuckerBank of Tucker Twin CityDurden Banking Co UnadillaExchange Bank Union PointBank of Union Point Farmers Bk ValdostaCitz Sou Natl Bk First National Bk First State Bk VidaliaDarby Banking Co Vidalia Banking Co ViennaCitizens Bk Villa RicaBank of Villa Rica WadleyBank of Wadley Warner RobinsBank of Warner Robins Citizens State Bk WarrentonCitizens Bk Time Regular Deposits Accounts 25 000 00 24 900 00 20 000 00 19 100 00 40 000 00 48 517 00 30 000 00 34 100 00 10 000 00 9 200 00 20 000 00 25 434 90 75 000 00 74 700 00 40 000 00 43 600 00 25 000 00 25 777 75 25 000 00 32 800 00 40 000 00 43 117 65 40 000 00 43 01616 35 000 00 40 900 00 20 000 00 22 900 00 10 000 00 15 700 00 10 000 00 11 500 00 30 000 00 35 000 00 20 000 00 20 300 00 20 000 00 23 816 27 50 000 00 65 491 33 50 000 00 66 682 92 20 000 00 24 000 00 25 000 00 27 300 00 30 000 00 31 532 60 25 000 00 31 892 28 25 000 00 30 445 67 10 000 00 16 300 00 30 000 00 34 330 69 20 000 00 17 77917 20 000 00 22 000 00 15 000 00 17 200 00 20 000 00 22 100 00 30 000 00 29 000 00 25 000 00 25 500 00 30 000 00 33 300 00 40 000 00 46 729 80 75 000 00 77109 55 75 000 00 74 600 00 40 000 00 40 427 64 40 000 00 37 700 00 40 000 00 37 029 64 15 000 00 15 000 00 15 000 00 16 765 04 60 000 00 46 000 00 20 000 00 25 300 00 35 000 00 39 300 00 44 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1961 BANK Secured by Depository Bonds Contd WashingtonFarmers Merchants Bk Washington Loan Bkg Co WatkinsvilleOconee State Bk WaycrossCommercial Bk First National Bk Southern Bk WaynesboroBank of Waynesboro First National Bk West PointFirst National Bk WillacoocheePeoples Bk WinderBank of Barrow Peoples Bk WoodbineCamden County State Bk WoodburyWoodbury Banking Co WoodstockBank of Woodstock WrightsvilleBank of Wrightsville Exchange Bk ZebulonBank of Zebulon Time Deposits 20 000 00 100 000 00 10 000 00 30 000 00 70 000 00 25 000 00 40 000 00 20 000 00 30 000 00 20 000 00 80 000 00 20 000 00 10 000 00 20 000 00 25 000 00 45 000 00 25 000 00 20 000 00 Regular Accounts 24 300 00 48 878 32 15 000 00 29 058 09 70 700 36 26 200 00 40 581 81 21 548 53 31 800 00 21 300 00 72 200 00 23 600 00 17 923 26 25 045 86 27 300 00 44 800 00 31 000 00 18 900 00 Cash in Vault Cash in Drawer U S Treasury Bills Superior Court Judges Retirement Fund Solicitors General Retirement Fund 10 940 200 00 42 334 738 90 Checks for Deposit Legislative Com Expense and Advances Time Deposits in Banks Total Treas Funding and Custody Acct Balances 41 500 00 79 346 22 12104250 72 625 50 120 846 22 193 668 00 35 820 347 40 8 023 54 10 940 200 00 89 417 824 0645 BUDGET FUNDS RECEIPTS AND PAYMENTS OF SPENDING AGENCIES 46 ALL STATE SPENDING UNITS RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations32519343360 34920217907 Budget Balancing Adjustments Lapses 2429016836 4774335981 Total Appropriations349 483 601 96 396 945 538 88 Revenues Retained for Operations Taxes 633944283 642086318 Grants U S Government 14887106458 14792293667 Grants Counties and Cities 502002563 4 826 136 68 Donations 389623994 4 izl 925 36 Rents on Inv Properties 126 886 44 137 961 80 Interest Earned 71441889 56442329 Earnings from Services 29 516 041 57 29 211 567 20 Transfers from Public Trust Funds 647 445 94 556 648 50 Total Revenues Retained195131 565 82 194 365 462 68 Total Income Receipts54461516778 59131100156 NONINCOME Public Trust Funds Unemployment Compensation Tax 27 021 842 85 26 762 968 54 U S Treas Interest on Comp Tax Fund 396258151 4517286 23 U S Treas Fed Emp Benefits 198479321 lo 414 844 00 Gifts Contributions 2228354859 24 230 016 44 Income 706408811 8624042 87 Transfers to Budget Funds 647 445 94 556 648 50 Investments 79579407 74989439 Total Public Trust Funds Receipts 62 465 202 40 74 742 403 97 Private Trust Funds 3561835585 43 719 88919 State Revenue Collections Unfunded 154 220 33 182 086 21 Total NonIncome Receipts98 237 778 58 118 644 379 37 CASH BALANCES JULY 1st Budget Funds 9473568912 107146530 18 Public Trust Funds 14264420585 149486 926 51 Private Trust Funds 449250372 391831168 State Revenue Collections Unfunded 373360 87 527 58120 Sinking Funds 1560500 15 605 00 Total Cash Balances24226136456 26109495457 Totals88511431092 97105033550ALL STATE SPENDING UNITS 47 PAYMENTS I960 EXPENSE Personal Services 9405251986 Travel 427102156 Supplies Materials 1906426251 Communication 164638598 Heat Light Power Water 260971151 Publications Printing 193682591 Repairs 203437005 Rents 1812004597 Insurance 47418418 Indemnities 35202666 Pensions Benefits 10416369966 Grants to Civil Divisions 17189695176 Equipment 479730293 Miscellaneous 137476538 Total Expense Payments426 794 073 92 1961 104 754 735 08 4 507 448 60 20 969 592 48 1 879 824 37 2 776 852 88 2 397121 39 2 331 225 83 19 734 829 96 305 962 96 362 504 63 107 536 922 90 186126 338 82 5 083 904 41 73 264 29 458 840 528 60 OUTLAYS Lands Improvements Personal Services 9 644 69016 Travel 67332714 Supplies Materials 242632580 Communication 30 22600 Heat Light Power Water 1019820 Publications Printing 255222 Repairs 84922848 Rents 21814014 Insurance 250062 Pensions Benefits 71304998 Contracts 8190385076 Miscellaneous 194065283 Equipment 699551047 Total Outlay Payments105410 252 80 Total Cost Payments53220432672 964289783 719124 05 4 384 214 39 34 642 58 11 617 76 3 08311 1 045153 28 421 841 42 3 362 21 712 830 06 98 953 570 28 2 847 468 68 8 322148 03 127101 953 68 585 942 482 28 NONCOST Public Trust Funds investments 2186198865 2637835725 Expense Objects of Trust 1179252 235 Pensions Benefits 3374870057 51577 238 W Total Public Trust Funds 5562248174 779791700648 ALL STATE SPENDING UNITS PAYMENTSContinued i960 1961 NONCOSTContinued Private Trust Funds 3619254789 4289059326 Total NonCost Payments 9181502963 12086976332 CASH BALANCES JUNE 30th Budget Funds10714653018 112515049 46 Public Trust Funds 14948692651 14625016042 Private Trust Funds 3 9i8 311 68 4 747 607 61 State Revenue Collections Unfunded 527 581 20 709 667 41 Sinking Fund 15 605 00 15605 00 Total Cash Balances26109495457 26423808990 Totals88511431092 9710503355049 FEDERAL INCOME TAX ALL STATE UNITS50 ALL STATE UNITS FEDERAL INCOME TAX RECEIPTS 1960 1961 NONINCOME Private Trust Funds Federal Tax Withheld Departments Institutions 626984978 724969376 University System 387512394 455934883 10 144 973 72 11 809 042 59 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 3753712 9276594 University System 28579059 19040483 323 327 71 283 170 77 10 468 301 43 12 092 213 36 PAYMENTS NONCOST Private Trust Funds Federal Tax to U S Government Departments Institutions 621462096 726006151 University System 397050970 438979839 10 185 130 66 11 649 859 90 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 9276594 8239819 University System 19040483 35995527 28317077 44235346 10 468 301 43 12 092 213 36ANALYSIS BY STATE UNITS FEDERAL INCOME TAX ACCOUNTS 51 Cash Cash Balance Receipts Payments Balance July 1 Withhold ToU S June 30 State Unit 1960 ing Gov 1961 Agriculture Dept of 208106 00 208106 00 Audits Dept of 26 05018 26 050 18 Banking Dept of 24 791 05 24 791 05 Commerce Dept of 20 639 50 20 639 50 ComptrollerGeneral 45 615 20 45 615 20 Confederate Pensions 818 85 818 85 Corrections Board of 99 436 22 99 436 22 Defense Dept of 35 603 75 35 603 75 Education Dept of 397 568 39 397 568 39 School for the Deaf 40 916 23 40 916 23 Acad for the Blind 23 594 42 23 594 42 No Ga Voc School 38154 70 38154 70 So Ga Voc School 25 201 58 25 201 58 EmployeesRet System 14 047 80 13 016 56 1 031 24 Forest Research Council 2 772 21 2 772 21 Foresty Commission 209 435 70 209 435 70 Game and Fish Com 86 702 02 86 702 02 Geology Dept of 7 682 40 7 682 40 Governors Office 19 53315 19 53315 Highway Dept 1 939 623 99 1 939 623 99 Historical Commission 6 67315 6 67315 Judicial System Supreme Court 47310 1 840 20 1 869 90 44340 Court of Appeals 701 90 8 835 80 9 537 70 Library State 319615 3 19615 Labor Department of Administration 15 43612 15 43612 Employ Security Agency 438 076 94 438 076 94 Law Department of 45101 09 45101 09 Medical Education Board 1 074 60 1 074 60 Milk Commission 15 757 30 15 757 30 Pardons and Paroles Bd of 29 337 92 29 337 92 Parks Department of 36 983 88 36 983 88 Personnel Board 26 516 64 4 337 90 26 516 64 4 337 90 Pharmacy Board of Probation State Bd of 36 338 77 36 338 77 Public Heath Dept of 436 485 36 436 485 36 Alcoholic Rehab Service 23 271 34 23 271 34 Battey State Hospital 1000 224168 97 224151 97 2700 Gracewood St Sch and Hosp 124 595 75 32459575 Milledgeville St Hosp 684 576 30 684 576 30 Public Safety Dept of 374 813 73 374 813 73 52 ANALYSIS BY STATE UNITS FEDERAL INCOME TAX ACCOUNTS State Unit Public Service Commission Public Welfare Dept of All Units Purchases Supv of Real Estate Inv Board5 Revenue Dept of Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration EducationVocational EducationVoc Rehab Educ C S S Salaries General Assembly CourtsSupreme Ct of Appeals Superior Teacher Retirement Sys Veterans Service Board Veterans Serv Dept of Warm Springs Mem Com Workmens Compensation Board of Cash Cash Balance Receipts Payments Balance July 1 Withhold ToU S June 30 1960 ing Gov 40 93410 1961 40 934 10 200 339 75 182 455 50 1788425 25 807 55 25 807 55 7300 246 70 240 60 7910 36 299 60 474 379 99 510 679 59 69 567 38 69 567 38 12 074 30 12074 30 872 90 10 954 09 10 903 89 92310 16 272 08 13 966 28 2 305 80 11 834 70 152 815 00 151 232 97 13 416 73 5 629 50 82 331 90 80 920 70 7 040 70 20 628 65 37 493 72 36 899 91 21 222 46 3 695 87 44 672 35 44 727 05 3 64117 2 94322 38 900 75 37937 55 3 906 42 9 23310 115 560 70 114 593 35 10 200 45 70 10 642 32 10 643 02 603 15 60315 66 891 70 66 901 60 9 90 369 70 4 282 53 4 365 96 286 27 41 212 45 41 212 45 TotalsDepts Institutions 92 765 94 7 249 693 76 7 260 061 51 82 39819 MANALYSIS BY STATE UNITS FEDERAL INCOME TAX ACCOUNTS 53 Cash Balance July 1 State Unit 1960 University System Regents Central Office Agric Ext Serv Athens 27 623 30 Ga Exp Sta Experiment Coastal Plain Exp Sta Tifton Albany State College Albany Ft Valley State College Ft Valley 640 Savannah State College Savannah Ga S W Col Americus Augusta Col Augusta Middle Ga Col Cochran Columbus College Columbus So Ga Col Douglas 455600 Armstrong College Savannah Ab Baldwin Ag Col Tifton Univ of Ga Athens11520295 Inst of Tech Atlanta 198676 Georgia State Col of Bus Admin Atlanta Med Col of Ga Augusta 4104222 West Ga Col Carrollton No Ga Col Dahlonega Ga St Col for Women Milledgeville Ga Southern Col Statesboro Valdosta State Col Valdosta Receipts Withhold ings 5 23169 70 413 54400 114 546 38 46 292 20 63 936 57 82 335 77 80 774 94 28 656 25 38 776 68 30 628 10 25 731 90 28 331 68 42 866 26 30 822 90 1 026 286 46 1 226 043 25 260 382 96 519 472 89 43 202 00 60 304 61 220 767 18 102 070 70 50 405 45 Cash Payments Balance To U S June 30 Gov 1961 i 23 169 70 406 601 25 34 566 05 114 546 38 46 292 20 63 936 57 82 335 77 6 40 80 774 94 28 656 25 38 776 68 30 628 10 25 731 90 32 888 43 42 866 26 75 30 822 90 1 008 67313 132 816 28 1 079 808 23 148 221 78 260 380 96 200 516 158 80 44 356 31 43 202 00 60 304 61 220 767 18 102 070 70 50 405 45 TotalsUniv Sys 190 404 83 455934883 438979839 35995527 TotalsState Govt 283 170 77 11 809 042 59 11 649 859 90 442 353 4655 STATE INCOME TAX ALL STATE UNITS feW MM 56 ALL STATE UNITS STATE INCOME TAX RECEIPTS 1960 1961 NONINCOME Private Trust Funds State Income Tax Withheld Departments Institutions University System CASH BALANCES JULY 1st Private Trust Funds Departments Institutions University System 51 683 27 48 205 86 345 262 02 290 759 11 99 889 13 636 02113 00 25 905 33 00 34 552 92 00 60 458 25 99 889 13 696 479 38 PAYMENTS NONCOST Private Trust Funds State Income Tax to State Government Departments Institutions University System CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions University System 25 777 94 13 652 94 332 948 83 294 791 63 3943088 62774046 2590533 3821852 34 552 92 30 520 40 6045825 6873892 99 889 13 696 479 38 Withholdings under the States Current Income Tax Payment Act became effective May 1 1960ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS 57 Cash Balance July 1 State Unit I960 Agriculture Dept of 98918 Audits Dept of 37303 Banking Dept of Commerce Dept of Comptroller General 58 Confederate Pensions Dept of Corrections Board of Defense Dept of Education Dept of School for the Deaf Acad for the Blind No Ga Voc School So Ga Voc School EmployeesRet System 20344 Forest Research Council 21 84 Forestry Commission Game and Fish Commission Geology Dept of Governors Office Highway Dept 1185193 Historical Commission Judicial System Supreme Court 17 36 Court of Appeals 93 95 Library State Labor Department of Administration Employ Security Agency Law Dept of Milk Commission 11818 Pardons and Paroles Bd of Parks Dept of Personnel Board Pharmacy Board of Probation State Bd of Public Health Dept of Alcoholic Rehab Service 26944 Battey State Hospital 186 Gracewood St Sch and Hosp Milledgeville State Hosp Public Safety Dept of Public Service Commission Cash Receipts Payments Balance With To State June 30 holding Gov 1961 6 759 82 7 749 00 2 334 82 2 707 85 171172 171172 1 065 49 1 065 49 2 225 80 2 226 38 4376 4376 2 929 50 2 055 96 87354 2127 88 2 127 88 17 269 76 17 269 76 1 599 76 1 599 76 849 51 849 51 1 548 17 1 548 17 80418 80418 1 209 39 1 090 88 321 95 235 44 257 28 5 22517 5 22517 2 489 69 2 489 69 50024 500 24 1 804 93 1 804 93 80 139 93 70 856 08 21135 78 165 70 165 70 109 56 9842 2850 638 79 541 50 191 24 166 90 166 90 929 28 929 28 21 398 92 21 398 92 4 300 12 4 30012 782 04 900 22 1 873 10 1 360 96 51214 1 194 79 1 194 79 1 775 55 1 775 55 203 20 203 20 1 573 44 1 137 13 436 31 29 887 29 29 887 29 1 648 72 1 918 16 9 345 79 9 343 93 4 305 56 4 305 56 26 756 74 26 756 74 15 052 40 15 052 40 3 429 45 3 429 45 I mm 58 ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS Cash Balance July 1 State Unit I960 Public Welfare Dept of All Units 244718 Purchases Supv of 25657 Real Estate Inv Board 327 Revenue Dept of 304964 Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration 150 40 EducationVocational 204 73 EducationVoc Rehab 1 294 69 Educ 0 S S Salaries 36984 General Assembly 16215 CourtsSupreme 972 27 Ct of Appeals 81501 Superior 220428 Teacher Retirement Sys Veterans Service Board VeteransService Dept of Warm Springs Mem Com 3823 Workmens Compensation Board of TotalsDepts Institutions 25 905 33 Cash Receipts Payments Balance With To State June 30 holdings Gov 1102883 1961 1165679 3 07514 1 662 20 1 918 77 566 823 70 20 599 55 23 64919 4 532 96 4 532 96 554 26 554 26 1 007 24 871 81 285 83 1 079 67 947 28 33712 8 419 53 7 526 86 2187 36 3 196 29 2 699 73 866 40 2 228 57 119118 1 199 54 6 006 23 5 498 93 1 479 57 5 331 69 4 413 93 1 732 77 13 578 84 12 286 05 3 497 07 770 10 77010 1098 1098 2 723 21 2 723 21 19714 177 81 5756 3 288 81 3 238 81 345 262 02 332 948 83 38 218 52 ANALYSIS BY STATE UNITS STATE INCOME TAX ACCOUNTS 59 Cash Balance July 1 State Unit 1980 University System Regents Central Office Agri Ext Serv Athens 207964 Ga Exp Sta Experiment Coastal Plain Exp Sta Tifton Albany State Col Albany Ft Valley St Col Ft Valley Savah State Col Savannah 101660 Ga S W Col Americus 22342 Augusta College Augusta Middle Ga Col Cochran Columbus Col Columbus 73854 So Ga Col Douglas 28488 Armstrong Col Savannah Ab Baldwin Ag Col Tifton Univ of Ga Athens 1093072 Inst of Tech Atlanta 1485147 Georgia State Col of Bus Adm Atlanta Med Col of Ga Augusta 283457 West Ga Col Carrollton No Ga Col Dahlonega Ga St Col for Women Milledge ville Ga Southern Col Statesboro 1 02706 ValdostaSt Col Valdosta 56602 Receipts With holdings 2 40310 17 343 93 6 280 85 2 053 71 2 795 28 4 541 98 4 20618 1 285 31 2 18317 1 559 75 1 45616 1 135 OS 3 264 36 1 861 52 65 654 24 92 813 82 18 168 40 33 137 94 2 224 04 3 874 01 8 741 38 6 059 77 2 71513 Payments To State Gov 2 40310 15 070 23 6 280 85 2 053 71 2 795 28 4 541 98 3 945 06 1 508 73 2 201 08 559 75 194 70 418 96 264 36 861 52 57 954 50 107 198 67 18168 40 37 587 97 2 224 04 3 874 01 8 741 38 5 523 06 2 420 29 Cash Balance June 30 1961 4 353 34 1 277 72 1791 100 18 630 46 466 62 3 334 54 1 563 77 860 86 TotalsUniv System 34 552 92 29075911 29479163 3052040 TotalsState Govt6045825 63602113 62774046 6873892bbbb61 RETIREMENT CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES62 TEACHERS RETIREMENT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1960 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions 284162 236626 University System 114792835 140002843 1 150 769 97 1 402 394 69 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 20965 16938 University System 9208226 10307427 9229191 10324365 1 243 061 88 1 505 638 34 PAYMENTS NONCOST Private Trust Funds To Teachers Retirement System Departments Institutions 288189 238601 University System 113693634 138569826 1139 818 23 1 388 084 27 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 16938 14963 University System 10307427 11740444 10324365 11755407 1 243 061 88 1 505 638 34ANALYSIS BY STATE UNITS 63 EMPLOYEES CONTRIBUTIONS TO TEACHERS RETIREMENT SYSTEM State Unit Education Dept of Cash Cash Balance Receipts Payments Balance July 1 With To T R June 30 1960 holding System 1961 16938 236626 238601 14963 University System Regents Central Office 765846 765846 Agri Ext Serv Athens 1213308 16818526 16643094 1388740 Ga Exp Sta Experiment 3986179 3986179 Coastal PL Exp Station Tifton 1631410 1631410 Albany St Col Albany 2461227 2461227 Ft Valley State College Ft Valley 3196488 3196488 Savannah St College Savannah 93 2757396 2757210 93 Ga S W Col Americus 976891 976891 Augusta College Augusta 1329063 1329063 Middle Ga Col Cochran 1015126 1015126 Columbus Col Columbus 01 9 78819 9 78820 So Ga Col Douglas 170621 996996 1163447 4170 Armstrong Col Savannah 1355205 1355205 Ab Baldwin Ag Col Tifton 1064998 1064998 Univ of Ga Athens 37 909 97 336188 61 329 68816 44 410 42 Inst of Tech Atlanta 4232085 36158741 35603357 4787469 Georgia State Col of Bus Adm Atlanta 8004973 8004973 Med Col of Ga Augusta 685183 11354131 10920384 1118930 West Ga Col Carrollton 2153 25 15 669 83 17 823 08 No Ga Col Dahlonega 1945240 1945240 Ga St Col for Women Milledgeville 2928328 2928328 Ga Southern Col Statesboro 3513950 3513950 Valdosta St Col Valdosta 1577466 1577466 TotalsUniv System 103 07427 140002843 138569826 11740444 TotalsState Govt 103 243 65 1 402 394 69 1 388 084 27 117 554 07 64 EMPLOYEES RETIREMrNT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS I960 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions2 386 28521 2 604 379 27 University System 270450 275230 2 388 989 71 2 607131 57 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 10562314 8791680 University System 10900 18634 10573214 88 10314 2 494 721 85 2 695 234 71 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Departments Institutions2 403 991 55 2 611 412 99 University System 262716 274568 2 406 618 71 2 614158 67 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 8791680 8088308 University System 18634 19296 10314 81 076 04 2 494 721 85 2 695 234 7165 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Cash Balance Receipts Payments Balance Julyl With ToE R June 30 State Unit 1960 holdings System 1961 Agriculture Dept of 81 845 94 81 845 94 Audits Dept of 7 444 45 7 444 45 Banking Dept of 7 038 94 7 038 94 Commerce Dept of 5 478 10 5 47810 Comptroller General 10 414 35 10 414 35 Corrections Board of 6 68913 6 68913 Defense Dept of 7 256 60 7 256 60 Education Dept of 5767 96 126 456 65 126 458 81 5 765 80 School for the Deaf 15 584 60 15 584 60 Academy for the Blind 9 600 40 9 600 40 North Ga Voc Sch 927 20 12 014 60 11 979 00 962 80 South Ga Voc Sch 759 50 9 82515 9 781 35 803 30 EmployeesRet System 4 339 00 4 339 00 Forestry Commission 64 389 51 64 389 51 Game and Fish Com 31 38018 31 38018 General Assembly 2 982 33 2 982 33 Geology Dept of 2174 20 2 174 20 Governors Office 5 624 71 5 617 76 695 Highway Dept 60 072 96 791 733 16 783 750 42 68 055 70 Historical Com 1170 75 1 170 75 Judicial System Supreme Court 386 60 386 60 Court of Appeals 175 80 2 204 05 2 379 85 Library State 769 55 769 55 Labor Dept of Administration 3 948 90 3 948 90 Employ Security Agency 132 644 00 132 644 00 Law Dept of 13 010 73 13 010 73 Milk Commission 4 825 40 4 825 40 Pardons and Paroles Bd of 10 399 30 10 399 30 Parks Dept of 116 52 8 763 33 8 646 81 Personnel Board 6 185 90 953 00 6 185 90 953 00 Pharmacy State Bd of Probation State Bd of 10 723 90 10 723 90 Public Health Dept of 134 573 88 134 573 88 Alcoholic Rehab Service 6 017 54 6 017 54 Battey State Hospital 86 447 87 86 447 87 Gracewood St Sch and Hosp 46 685 14 46 68514 Milledgeville State Hosp 314 046 07 314 046 07 Public Safety Dept of 142 998 10 142 99810 Public Service Commission 10 962 00 10 962 00 Public Welfare Dept of All Units 20 002 95 202 510 77 205 583 59 16 930 13 JIM msimaMMMMi 66 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Balance July 1 State Unit 1960 Purchases Supv of Revenue Dept of Secretary of State Secretary of State Bldgs and Grounds Fund State TreasuryAdm Teacher Retirement Sys Veterans Service Board Veterans Service Dept of Warm Springs Mem Com 32695 Workmens Compensation Board of TotalsDepartments Institutions 87 916 80 University System Coastal Plain Exp Sta Tifton Univ of Ga Athens 2220 Inst of Tech Atlanta 7080 Med Col of Ga Augusta 9334 No Ga Col Dahlonega ValdostaSt Col Valdosta Cash Receipts Payments Balance With ToE R June 30 holding System 6 472 20 1961 6 472 20 195 679 66 207 679 66 1200000 18 606 42 18 606 42 3 866 06 3 866 06 924 30 924 30 3 250 46 3 250 46 209 00 209 00 21 413 07 21 413 07 1 448 28 1 416 83 358 40 10 Oil 04 10 Oil 04 2 604 379 27 2 611 412 99 80 883 08 19956 199 56 266 40 26640 2220 942 80 940 20 7340 165 74 1 161 72 9736 7070 7070 107 10 10710 TotalsUniv System 18634 275230 274568 19296 TotalsState Govt 8810314 2 607131 57 2 614 158 67 81 076 0467 EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1960 1961 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions University System 1 173 090 54 1 469 215 15 820 289 32 1 005 480 72 1 993 379 86 2 474 695 87 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions University System 14805738 73 86912 185 839 44 81 083 36 22192650 26692280 2 215 306 36 2 741 618 67 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Trustee Departments Institutions University System 1 135 308 48 1 480 246 98 813 07508 981 003 96 1 948 383 56 2 461 250 94 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions University System 18583944 17480761 81 083 36 105 560 12 26692280 28036773 2 215 306 36 2 741 618 67 68 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1960 Agriculture Dept of Audits Dept of Banking Dept of Commerce Dept of Comptroller General Corrections Board of 48227 Defense Dept of Education Dept of 972072 School for the Deaf Academy for the Blind North Ga Voc Sch 236108 South Ga Voc Sch 168666 EmployeesRet System Forestry Commission Game and Fish Com Geology Dept of Governors Office Highway Dept 113 384 50 Historical Com Judicial System Supreme Court 10389 Court of Appeals 28942 Library State Labor Dept of Administration Employ Security Agency Law Dept of Milk Commission Pardons and Paroles Bd of 1 057 57 Parks Dept of Personnel Board Pharmacy State Bd of Probation State Bd of 220856 Public Health Dept of Alcoholic Rehab Service Battey State Hospital Gracewood St Sch and Hosp Milledgeville State Hosp Public Safety Dept of Public Service Commission Public Welfare Dept of All Units 1961910 Purchases Sup v of Cash Receipts Payments Balance With ToE R June 30 holding System 56 430 66 1961 56 430 66 1 844 02 1 844 02 3 864 21 3 864 21 4 091 63 4 091 63 8 063 62 8 063 62 2 187 56 2 148 52 52131 3 343 48 3 343 48 61 141 68 59 894 66 10 967 74 9 054 97 9 054 97 5 268 51 5 268 51 8 852 48 8 673 82 2 539 74 6 821 24 6 692 05 1 815 85 1 456 03 1 456 03 40 469 51 40 469 51 23 250 05 23 250 05 894 96 894 96 2 603 48 2 603 48 470 451 43 451 773 98 132 061 95 912 65 912 65 368 58 383 67 8880 1 14116 1 091 60 338 98 628 73 628 73 1 982 70 1 982 70 68 868 08 68 868 08 4 753 24 4 753 24 2 733 81 2 733 81 4 574 65 4 421 25 1 210 97 7 226 49 7 226 49 3 351 43 3 351 43 773 96 773 96 8 58815 8 560 63 2 236 08 59 557 75 59 557 75 4 402 19 4 402 19 58 109 13 58 109 13 35 456 35 35 456 35 180 135 47 180 135 47 59 089 65 59 089 65 4 563 30 4 563 30 44 520 61 51 886 63 12 253 08 3 604 53 3 604 53 69 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1960 Revenue Dept of 2478067 Secretary of State Secretary of State Bldgs and Grounds Fund State Treasury Administration Employee Contr 161 25 Employer Contr 16125 General Assembly Employee Contr 264 82 Employer Contr 264 74 CourtsSupreme Employee Contr 80814 Employer Contr 80813 CourtsCt of Appeals Employee Contr 153486 Employer Contr 1 528 87 CourtsSuperior Employee Contr 2147 25 Employer Contr 2147 27 Teacher Retirement Sys Veterans Service Board Veterans Service Dept of 32 30 Warm Springs Mem Com 28612 Workmens Compensation Board of TotalsDepartments Institutions185 839 44 Receipts Payments Balane With ToE R June 30 holdings System 1961 128 394 48 15317515 9 846 70 9 846 70 2 920 93 2 920 93 658 50 622 50 197 25 658 50 622 50 19725 1 798 58 1 544 04 519 36 1 794 42 1 540 04 51912 2 657 73 2 613 12 852 75 2 657 74 2 61312 852 75 2 888 22 3 384 52 1 038 56 2 888 02 3 378 34 1 038 55 11 964 68 11 429 76 2 68217 11 874 86 11 429 88 2 592 25 1 188 45 1 188 45 176 11 17611 14 406 32 14 435 51 311 965 27 971 40 279 99 6 043 51 6 043 51 1 469 215 15 1 480 246 98 174 807 61 USOI rr 70 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1960 University System Regents Central Office Agric Ext Serv Athens 5 209 63 Ga Exp Sta Experiment Coastal Plain Exp Sta Tifton Albany St Col Albany Ft Valley St College Ft Valley 419 Savannah St College Savannah 6 375 04 Ga S W Col Americus Augusta College Augusta Middle Ga Col Cochran 2 42210 Columbus Col Columbus So Ga College Douglas 238145 Armstrong Col Savannah Ab Baldwin Ag Col Tifton Univ of Ga Athens 4161784 Inst of Tech Atlanta 104119 Georgia State Col of Bus Adm Atlanta Med Col of Ga Augusta 7898 87 West Ga Col Carrollton No Ga Col Dahlonega Ga St Col for Women Milledge ville Ga Southern College Statesboro 7197 09 Valdosta St Col Vaidosta 6 935 96 Cash Receipts Payments Balance With ToE R June 30 holding System 1961 302083 3 020 83 21 968 93 21 504 74 5 673 82 24 932 41 24 932 41 13 642 93 13 642 93 15 595 46 15 595 46 21 235 85 21 235 85 419 16 943 86 16 847 40 6 471 50 6 760 65 6 760 65 8 779 61 8 779 61 13 327 74 13 20611 2 543 73 5 435 57 5 435 57 7 521 76 9 903 21 7 738 85 7 738 85 7 472 38 7 472 38 413 282 56 396 923 23 57 977 17 185 546 66 185 588 54 999 31 37 259 82 37 259 82 108 33618 107 239 66 8 995 39 10 336 94 10 336 94 13 758 40 13 758 40 20 572 90 13 136 88 7 436 02 21 754 34 20 886 68 8 064 75 20 256 09 19 797 81 7 394 24 TotalsUniv System 81083 36 100548072 98100396 10556012 TotalsState Govt 266 922 80 2 474 695 87 2 461 250 94 280 367 73 71 DEPARTMENT OF AGRICULTURE 72 DEPARTMENT OF AGRICULTURE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation293500000 401000000 Budget Balancing Adjustment 1284 63663 37500000 Revenues Retained Earnings Development Services 114737131 36261791 Transfers Other Spending Units 1541594 61 497 82 Total Income Receipts5 382 423 88 4 68612009 NONINCOME Private Trust Funds 4236704 64829703 CASH BALANCE JULY 1st Budget Funds 26211902 40200806 Private Trust Funds 115450 99213 5 688 064 44 5 737 417 31 PAYMENTS EXPENSE Personal Services228258213 235342542 Travel 43700204 47349945 Supplies Materials 26940135 33959274 Communication 6691013 7354192 Heat Light Power Water 7002401 7689258 Publications Printing 12147054 12133916 Repairs 2207070 3763558 Rents 65038750 65037726 Insurance 485784 521429 Indemnities 7196618 6946540 Pensions Benefits 16232790 18279638 Equipment 3380094 3809729 Miscellaneous 838 63117 26521476 Total Expense Payments503143243 468709223 OUTLAYS Lands Improvements Personal Services 8 38653 14254 22 Contracts 18826239 28750322 Miscellaneous 531349 66900 Equipment 914000 1796600 NONCOST Private Trust Funds 4252941 64853878 CASH BALANCE JUNE 30th Budget Funds 40200806 8064348 Private Trust Funds 99213 75038 5 688 064 44 5 737 417 3173 DEPARTMENT OF AGRICULTURE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Budget FundsIn Banks Operating Account 54 496 72 Payroll Account 91508 Atlanta Farmers Market Account 2462678 Construction and Improvement Account 60490 8064348 Private Trust and Agency Funds Employees Savings Bond Fund 75038 ACCOUNTS RECEIVABLE Reimbursements Due from Ga Farmers Mkt Authority 2545805 106 851 91 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 3365238 Purchase Orders Outstanding 14 87920 RESERVES For Advance for Operating Atlanta Farmers Market 2462678 For Penalties 209262 For Contracts to Mature 60490 For Private Trust and Agency Funds 750 38 SURPLUS For General Operations 48 53158 28 074 68 30 245 65 106 85191 Note On June 30 1961 the Department of Agriculture was due the Georgia Farmers Market Authority a balance of 24 626 78 on advance made to the Department at the beginning of operation of the Atlanta Farmers Market On the same date the Georgia Farmers Market Authority was due the Department of Agriculture 2545805 as reimbursement of cost of operat ing the Atlanta Farmers Market for the month of June 196174 DEPARTMENT OF AGRICULTURE SUMMARY FINANCIAL CONDITION The State Department of Agriculture ended the fiscal year on June 30 1961 with a surplus of 3024565 for operations after providing the necessary reserve of 4853158 for liquidation of outstanding purchase orders and accounts payable and reserving 60490 for contracts for improvements to Farmers Markets 209262 for food penalties 75038 for Employees bond purchases and 2462678 for balance of advance made to the Depart ment by the Georgia Farmers Market Authority The 2462678 due the Georgia Farmers Market Authority is the un liquidated balance on June 30 1961 of advance made to the Department of Agriculture by the Authority at the beginning of operation of the Atlanta Farmers Market On the same date of June 30 1961 the Georgia Farmers Market Author ity was due the Department of Agriculture 2545805 for reimbursement of cost of operating the Atlanta Farmers Market for the month of June 1961 under terms of contract between the Department and the Authority REVENUE COLLECTIONS The Department of Agriculture is the revenuecollecting agency for licenses and fees pertaining to agricultural operations as provided by law In the fiscal year ended June 30 1961 116066525 was collected from licenses and fees as detailed in the unit report The 116066525 collected was transferred to the State Treasury within the period under review Revenue collections for the past three years are compared in the state ment following YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1961 1960 1959 Fish DealersLicenses 800000 697500 770000 Fertilizer Fees 43674916 42980510 43807340 FeedFees 48595731 45097426 43411753 Dairy Poultry Fees 695500 630675 680983 FarmersMarkets 13895488 12252246 19711233 Egg Stamps 4142141 4241674 4276645 Warehouse Licenses 448000 262000 339000 Sale of Public Property 100 Cotton Seed Meal Revenue 623865 Transfer of Food Penalties from Operating Account 328434 429546 782795 Insecticides and Miscellaneous 28 624 50 40 214 09 27 755 73 Totals116066525 110612986 11655542275 DEPARTMENT OF AGRICULTURE AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget ap provals for the fiscal year ended June 30 1961 was 438500000 In addition to the 438500000 provided as the current years appropri ation 36261791 was received from fees penalties and other sources making total income for the year 474761791 From the 474761791 total receipts 6149792 was transferred to other State units leaving net income of 468612009 Transfer of feed penalties to the Revenue Collection account was made under provisions of Act of the General Assembly approved February 27 1956 The 468612009 net income together with 40200806 cash balance at the beginning of the fiscal period made a total of 508812515 available 468709223 of the available funds was expended under budget approvals in the year for current operating expenses 32039244 was paid for land buildings and equipment and 8064348 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing purchase orders and accounts payable 60490 is reserved for construction of Farmers Markets 209262 for food penalties 2462678 for advance for operating the Atlanta Farmers Market and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs of the Department for the past two years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 Food Division 66069725 42240334 Entomology Plant Ind 32550827 31259059 Entomology 57504078 59416081 Commissioners Office 26264506 20546272 Information and Education 187 74016 181 949 64 Marketing Division 367 39312 327 210 36 Laboratory 18023802 13677268 Inspection 17325247 Veterinary 27547096 37937704 Veterinary Testing 60690950 56023499 3 441 64312 3 293 414 6476 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1961 I960 Farmers Markets Adel 9213 Americus 370935 273213 Athens 1265088 1909738 Atlanta Operating Cost 29754374 27074551 An RentalMarket Authority 65000000 65000000 Augusta 3304344 5343955 Blue Ridge 901313 1958972 Cairo 1601930 4499579 Columbus 4368519 2013173 Cordele 2543264 3027726 Dillard 429788 386716 Donalsonville 857696 560344 Glennville 509174 697944 jesup 51085 207957 Macon 4871618 12128266 Millen 3114 3165 Moultrie 2689774 1826505 Nashville 512591 994836 Ocilla 9038169 Pelham 928618 226550 Pitts 8850766 Ronle 279443 542747 Savannah 3368608 4084548 Statesboro 9302771 Thomas ville 2752993 2661876 Tifton 1556101 2628567 Valdosta 1527513 1144526 Vidalia 157330 Woodbury 46736 45975 Statesboro 370 WilcoxCo 34000 1 565 841 55 1 39423916 Total500748467 46876538077 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY OBJECT 1961 i960 Personal Services235342542 228258213 Travel Expense 47349945 43700204 Supplies Materials 33959274 26940135 Communications 7354192 6691013 Heat Lights Power Water 7689258 7002401 Printing Publicity 12133916 12147054 Repairs Alterations 3763558 2207070 Rents 65037726 65038750 Insurance Bonding 521429 485784 Indemnities Workmens Compensation 351569 152688 Bangs Disease 6594971 7043930 Pensions Employees Retirement 12641325 11468391 Social Security 5638313 4764399 Equipment 3809729 3380094 Miscellaneous 26521476 28375013 4 687 092 23 4 476 551 39 Outlay Land Bldgs and Improvements 32039244 21110241 5 007 484 67 4 687 653 80 Number of Employees on Payroll June 30 681 657 Note Expense Payments for year ended June 30 1960 distributed to conform with distribution for year ended June 30 1961 FARMERS MARKETS The operating cost of the Farmers Markets in the fiscal year ended June 30 1961 exclusive of payments for new construction and improve ments and Atlanta Farmers Market payments was 29790537 Revenue collected from the operation of the markets in the same period amounted to 13895488 ATLANTA FARMERS MARKET The operating cost of the Atlanta Farmers Market incurred by the Department of Agriculture acting as agent for the Georgia Farmers Market Authority in the fiscal year ended June 30 1961 amounted to 29754374 In addition to operating expense incurred rent payments were made to the Farmers Market Authority in the amount of 65000000 in the yearMjmSH 78 DEPARTMENT OF AGRICULTURE Reimbursements of operating cost to the Department of Agriculture by the Georgia Farmers Market Authority in the year ended June 30 1961 amounted to 29224258 Gross Revenue of the Atlanta Farmers Market amounted to 58023476 in the year ended June 30 1961 all of which was handled by the Department of Agriculture as Agent for the Lessor and paid to the Georgia Farmers Market Authority in the period under review in accordance with terms of contract MARKET BULLETIN Printing cost of the Market Bulletin published by the Department of Agriculture in the year ended June 30 1961 was 9178555 and postage on bulletins mailed from the Covington Post Office amounted to 1229000 This does not include compensation of officials and employees for time devoted to editing and publishing as they are employees of the Department of Agriculture nor does it include the cost of delivering copies of the Bulletin through the Departments office Printing cost for the previous fiscal year ended June 30 1960 was 9123310 and postage 1234375 In the fiscal year ended June 30 1959 printing cost was 8874095 and postage 985000 CONTRACTGEORGIA POULTRY IMPROVEMENT ASSOCIATION Contract with the Georgia Poultry Improvement Association was renewed and became effective July 1 1957 Provisions of this contract are quoted in the unit report CONTRACTSGEORGIA COASTAL PLAIN EXPERIMENT STATION Contract with the Georgia Coastal Plain Experiment Station at Tifton became effective July 1 1957 and provisions of the contract are quoted in the unit report Transfers to the Georgia Coastal Plain Experiment Station as reimburse ments by the Department of Agriculture under the terms of the contracts in the year ended June 30 1961 amounted to 3600000 CONTRACTSUNIVERSITY OF GEORGIA DIVISION AGRICULTURAL EXTENSION OF Provisions of contracts made with the University of Georgia Division Agricultural Extension Service are quoted in the unit report 79 DEPARTMENT OF AGRICULTURE In the period under review 260000 was paid on contract No 1 and 300000 on contract No 2 a total of 560000 CONTRACTSUNIVERSITY OF GEORGIA Provisions of contract made with the University of Georgia in the previous fiscal year are quoted in the unit report GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expendi ture or failures to keep records and vouchers required by law and all in accuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted a report of the findings of officials of the Department of Agriculture with reference to irregular transactions of Lawrence N Zachary resulting in a shortage of 861000 while serving as Manager of the Columbus State Farmers Market was made in audit report covering examination of the Department of Agri culture for the fiscal year ended June 30 1959 In the fiscal year ended June 30 1960 553662 was received by the Department of Agriculture from the bonding company on this shortage and suit has been filed by the State Department of Law for recovery of the re maining 307338 balance outstanding on June 30 1960 This 307338 remained uncollected at June 30 1961 In the fiscal year ended June 30 1961 Federal taxes were paid on airplane and train tickets for which reimbursements were made to the following indi viduals on approved expense vouchers Hildreth S Pike 729 E E Winstead 729 Mrs Harry N Davis 729 F M Brinson 109 Cecil Attaway 573 2869 Proper officials of the Department of Agriculture were notified that the State is not liable for this Federal tax and the 2869 was refunded and de posited to the Departments operating account during the course of this examinationmm 80 DEPARTMENT OF AGRICULTURE The Commissioner of Agriculture J Phil Campbell Jr is bonded in the amount of 110000000 with the Hartford Accident and Indemnity Company their bond Number 2886386A This bond was originally for 5000000 but was raised to 10000000 by Increase Rider dated March 10 1959 although said change was not required by law The condition of the obligation under this bond is That whereas the said J Phil Campbell Jr was on the 4th day of November 1958 duly elected to the office of Commissioner of Agriculture of the State of Georgia for the term of four 4 years from the 13th day of January 1959 to the 13th day of January 1963 and until his successor has been duly elected and qualified Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Commissioner of Agriculture and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or discharges any of the duties thereof then the above bond to be void otherwise to be of full force and effect Schedule bond covering employees of the Department of Agriculture is with the Hartford Accident and Indemnity Company their bond 3387513 dated February 25 1959 for the three year period beginning October 1 1959 as shown on rider attached to original bond Liability on each employee is 2000000 except on the Comptroller CashierTreasurer on whom it has been increased by an additional indemnity of 3000000 by rider attached to bond Insuring agreement on this bond is as follows Faithful Performance Blanket Position Coverage 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 The Department of Agriculture also has filed with the Governor of the State a Faithful Performance Blanket Position Bond covering Georgia Milk Commission employees with limit of liability on each employee 1500000 Bond is with the Hartford Accident and Indemnity Company their bond Number 3388514 dated June 22 1959 effective beginning April 1 195981 DEPARTMENT OF AGRICULTURE As previously stated in comments the Milk Commission was abolished and the administration of the Milk Control Act transferred to the Department of Agriculture effective April 1 1959 by provisions of Act of the General Assembly approved February 17 1959 Books and records of the Department of Agriculture were found in ex cellent condition With exceptions noted in this Summary all receipts disclosed by exami nation have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner of Agriculture and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the yearv 82 DEPARTMENT OF AGRICULTURE w H z ti H en s iH p o CO HH H 15 15 H n P H O Q h O h ll 3 w Eh Q P 3 CO Xi P O O H Q E3 to j Oh M tH n d fl M Si C3 gd 3p 3 a w o O M fl 55 2 CD O P a g w 0 m M a ri H rt 0 H r eg Tl 01 fl o3 M j fl 3 i 03 OQ ca CD Nl fl g o u i Fl ett 0 3 Ph M d CD fl 05 03 02 CD CD 3 a o H Ph p a CD O P s 95 o o o o o in 00 o CD 95 95 b CO CD M 8 8 s lO iH CO Il 00 95 w m 8 o o 8 8 m o o d d d d i iri m m CO 00 CO CO o GC it Ol CO CO co rf TjT 95 95 95 95 6 j a M i CD r c fl o o M 6 O 6 O 4 O CD tl 15 a o Ml CD fl C3 a O g 3 0 CD t O u fcH o o 03 03 03 CD d fl 03 C ri oj P Hj o Ph fl W 0 3 3 s Si P Ph P 02 0 O in in O o 8 CM H CO 8 CO t t n 1 1 95 w 95 1 6 o in u 8 d tj O p in fl fl OH o c M0 PS nl d H fl W p 5 Ph Ph o w O iDEPARTMENT OF AGRICULTURE 83 a s W ca l CD e3 1 CD o J d cd 03 co W CO a C3 en CD Ml 3 P 03 3 CD H CD O PJ CD rH K cd CD c in N H 0 cd hi a a J 3 CD o CO ft o CD n o CD a o D c Pm CD en CD CO CD CD CD a 3 3 fs 03 o o CO 2 w H W CD 3 o o 2 hH a cc3 cci cS J c 4J 3 H C o O I PM Pm Fk H o OjO CD g 9 Pi o ccS o 0 o a cci d CCS o SO Pm fl 3 CD CD a CD tn cq j CD S d o o COS CD CO w w CD o o o 2 3 J t3 CJ o3 ccj c3 ccj C3 3 j 3 3 H o o o O P4 Pm Ph Ph O o o o o CO o o o o T lO ii CO i 00 iO CX lO 1 in TI e o D 0 5 CO g H en o W p o o Q O o d 8 oo rH CO CO io ee eft o D PI o O tz Cat o 5 o H pi A a o a M PS s H Pi il C o 2 P o D 3 O O O LO o o CO CO IO iH CO t lO c o is 03 CO co o o tt t lO d oi oi t Ol CO o o C OJ 1 o o Pi o O Pi c3 O en ao d P a o o P tf W CD 2 CO Pi CO 9 M io t o M H CO OS CK CD CO oo CO f TjT rt O O Xi o en S CD rj O O c3 CD Co M Pi a pi P o Q H CD CO pi PI co fc m 84 DEPARTMENT OF AGRICULTURE o a Ui Jh 0 D M d D bn 5 H T rn w G CD 0 en d fl J H u c o fl o O 01 o 60 cci 03 c cfl PM CD W CD a UO en 3 3 o CD 1 ft ranc Fire O O m M 3 bfi o o 3 G 3 en r ji Jl J J cd m 03 c3 tJ c oi c3 J J fH o a o o c eo S a P4 Pm fc M H M c 1 o 3 m CO oi CD 00 CO oi O il o lO CO OS CO H 00 00 CO a CO 8 00 O CM O CM CD O CO 1C5 O o iI in in i1 b 00 oo cm 9 m ee t o Oi o 3 8 CM CO 00 o 00 CM efc 6fi 0 w j x n c o 3 H 0 c d O O 1 U CO H en a 3 en SBORO A Doug a Robe CD to c3 CD ft to CD d 0 ao In1 o en M 01 fc W S D S 13 a ii 3 pq ctj t1 o Eh ft w H 85 GEORGIA COMMISSION ON ALCOHOLISMSSI 86 GEORGIA COMMISSION ON ALCOHOLISM RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 20000000 Budget Balancing Adjustment 75 000 00 Revenues Retained Grants from TJ S Government 230000 Donations 70000 Earnings Fees Sales 2861563 Transfers Other Spending Units 51861 38 374 22 Total Income Receipts 30609702 38 37422 NONINCOME Private Trust Funds 438583 311369 CASH BALANCE JULY 1st Budget Funds 3832868 3837422 Private Trust Funds 311369 34881153 000 PAYMENTS EXPENSE Personal Services 21523428 Travel 382318 Supplies Materials 3850522 Communication 4151 57 Heat Light Power Water 1025216 Printing Publications 416368 Repairs 538617 Rents 303262 Insurance 284 28 Pensions Benefits 1222668 Equipment 240096 Miscellaneous 659068 Total Expense Payments 30605148 NONCOST Private Trust Funds 127214 CASH BALANCE JUNE 30th Budget Funds 3837422 Private Trust Funds 311369 348 811 53 000 000 000 000 The Georgia Commission on Alcoholism was abolished by Legislative Act ap proved March 7 1960 effective July 1 1960 All funds on hand June 30 1960 were transferred to Department of Public Health Alcoholic Rehabili tation Service 87 ART COMMISSION88 ART COMMISSION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustment CASH BALANCE JULY 1st Budget Funds 1960 465 21 1961 10000 100 00 100 00 565 21 56521 56521 PAYMENTS EXPENSE Travel Total Expense Payments CASH BALANCE JUNE 30th Budget Funds 56521 4888 4888 516 33 56521 565 2189 ART COMMISSION SUMMARY INTRODUCTION The Art Commission for the State of Georgia was created by Legislative Act approved December 22 1953 to provide for the approval of works of art becoming property of the State for the acceptance of works of art and for review of presently owned works of art Legislative Act referred to provides that the Commission shall be com posed of the Governor exofficio and five persons appointed by him At the close of the fiscal year on June 30 1961 members appointed by the Governor and serving on the Art Commission were Edward A Moulthrop Chairman A R Lawton Lamar Dodd Edward S Shorter Carlos D Greenway Jr Atlanta Georgia Savannah Georgia Athens Georgia Columbus Georgia Alma Georgia FINANCIAL CONDITION The Commission had 51633 undrawn allotment funds in the State Treasury at the end of the fiscal year on June 30 1961 AVAILABLE INCOME AND OPERATING COSTS State appropriation for the operation of the Commission in the year ended June 30 1961 was 10000 which was transferred to the State Emergency Fund on June 30 1961 making no appropriation receipts from the State Treasury to the Commission for the fiscal year The Cash Balance of 56521 at the beginning of the fiscal year on July 1 1960 was decreased to a cash balance of 51633 on June 30 1961 by pay ments in the amount of 4888 for travel expensesum ran 90 ART COMMISSION GENERAL The State Treasurer is disbursing officer for the Art Commission91 DEPARTMENT OF AUDITSHHHIHi a3 92 DEPARTMENT OF AUDITS RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 17500000 20000000 Budget Balancing Adjustment 2500000 Earnings from Services 1250000 1250000 Transfers Other Spending Units 7 50000 7 50000 Total Income Receipts 22000000 22000000 NONINCOME Private Trust Fund 86958 106324 CASH BALANCE JULY 1st Budget Funds 5047298 4942604 27134256 27048928 PAYMENTS EXPENSE Personal Services 17934208 18620848 Travel 1596907 1681660 Supplies Materials 891319 733595 Communication 172205 215635 Publications Printing 170000 89850 Repairs 110594 154119 Insurance 2500 6000 Pensions Benefits 1186072 1242739 Miscellaneous 9161 64 40 Equipment 1000 46354 Total Expense Payments 22073966 22797240 OUTLAYS Equipment 30728 146458 NONCOST Private Trust Funds 86958 106324 CASH BALANCE JUNE 30th Budget Funds 4942604 3998906 27134256 27048928 From Audit Report by John G Martin Certified Public Accountant93 DEPARTMENT OF AUDITS JOHN G MARTIN Certified Public Accountant Decatur Georgia July 15 1961 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir I have examined the accounting records of the Department of Audits of the State of Georgia for the year ended June 30 1961 and herewith submit my report A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented on Pages 1 and 2 of the unit report The regular appropriation was 20000000 The appropriation and payments received from the State Treasurer were verified by inspection of records in his office Services were rendered to authorities and other departments and the following amounts were received for these services Capitol Square Improvement Committee 750000 State Office Building Authority 750000 State Hospital Authority 250000 Georgia Farmers Market Authority 250000 2000000 Cash on deposit 3998906 was verified by communication with the depositories The balances were as follows The Fulton National Bank of Atlanta Atlanta Georgia 2998906 The First National Bank of Atlanta Atlanta Georgia 1000000 3998906 Funds on deposit with The Fulton National Bank of Atlanta are secured by 1000000 of City of Atlanta y2 school bonds due September 1 196994 DEPARTMENT OF AUDITS The bonds are held in escrow by the trust department of The Fulton National Bank of Atlanta Funds on deposit with The First National Bank of Atlanta are secured by 2000000 of 358 Treasury Bonds of 1967 series due No vember 15 1967 and are held in escrow by the Federal Reserve Bank of Atlanta Cancelled checks were compared with the book entries and the supporting vouchers were examined The following statement presents a comparison of expenses and outlay for the current year as compared with those of the previous year For Year Ended June 30 i mercies 1961 1960 Decrease Personal Services 18620848 17934208 686640 Travel 1681660 1596907 84753 Supplies and Materials 733595 891319 157724 Communication Services 215635 172205 43430 Stamping Printing Binding and Publicity 89850 170000 80150 Repairs and Alterations 154119 110594 43525 Miscellaneous 6440 9161 2721 Insurance and Bonding 6000 2500 3500 Equipment Replacements 46354 1000 45354 EmployeesRetirement 1242739 1186072 56667 0utlay 146458 30728 115730 22943698 22104694 839004 I have examined the accompanying statement of receipts and payments for the Department of Audits of the State of Georgia for the year ended June 30 1961 My examination was made in accordance with generally accepted auditing standards and accordingly included such tests of accounting records and such other auditing procedures as I considered necessary in the circum stances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Department of Audits for the year ended June 30 1961 in conformity with generally accepted account ing principles applied on a basis consistent with that of the preceding year The records for the year under review were kept efficiently and I appre ciate the cooperation and courtesies extended to me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant95 HOHHIBHBE DEPARTMENT OF BANKING96 DEPARTMENT OF BANKING RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1J000OO Budget Balancing Adjustment ioeuooo Revenues Retained 2630 Earnings Transfers Other Spending Units 337 95 Totallncome Receipts 19049393 NONINCOME Private Trust Funds l19B x CASH BALANCES JULY 1st Budget Funds J Private Trust Funds d bbi B0 20500611 28968314 1961 180 000 00 89 807 74 41773 389 68 269 835 79 6 021 66 10 05319 3 772 50 PAYMENTS SSS 522 Si Communication c Pupations Printings IJJJ J fePairS 63410 103990 Insurance indemnities Pensions Benefits Equipment Miscellaneous Total Expense Payments 19009236 27020439 NpvaSTrust Funds 108806 137612 CASH BALANCES JUNE 30th BudgetFunds 1006819 968469 Private Trust Funds 377260 841804 20500611 2896831497 DEPARTMENT OF BANKING SUMMARY FINANCIAL CONDITION The State Department of Banking ended the fiscal year on June 30 1961 with a surplus of 726710 in operating funds after providing reserve of 241749 for liquidation of outstanding accounts payable and reserving 841804 for private trust funds held by the Department on this date REVENUE COLLECTIONS This Department is the revenuecollecting agency for fees and assessments levied on the institutions coming under the jurisdiction of the Department of Banking as provided by law In the fiscal year ended June 30 1961 425000 was collected from fees for investigations of new banks and branch offices 105000 for private bank registration fees 339000 for credit union supervision fees 28034000 for open bank examinations and 1789306 for credit union examinations making total revenue collections for the year 30692306 all of which was paid into the State Treasury in the period under review as required by law Revenue collections for the past three years are compared in the following statement REVENUE COLLECTIONS YEAR ENDED JUNE 30 1961 Fees for New Bank Investigations 4 250 00 Fees for Private Bank Registrations 1 050 00 Fees for Credit Union Supervision 3 390 00 Fees for Open Bank Examinations 280 340 00 Fees for Credit Union Examinations 17893 06 1960 332 595 00 12 846 28 1959 250000 200000 99 690 00 11 801 74 30692306 34794128 11349174 AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for the year ended June 30 1961 was 18000000 This was increased to 26980774 by transfer of 8980774 from the State Emergency Fund to meet expenditures approved on budget as provided by law In addition to the 26980774 provided as the current years appropria tion 41773 was received from sales of banking laws and other sources making total income for the year 27022547DEPARTMENT OF BANKING 98 From the 27022547 received 38968 was transferred to the State Per sonnel Board for the pro rata cost of Merit System Administration leaving net income of 26983579 The 26983579 income and the 1005319 cash balance on hand at the beginning of the period made a total of 27988898 available with which to meet expenditures approved on budget for the fiscal year 27020439 of the available funds was expended for budget approved items of current expense and 968459 remained on hand June 30 1961 and will be available for expenditure in the next fiscal period subject to budget reapprovals after providing for liquidation of 241749 in outstanding accounts payable COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1969 EXPENSE Personal Services 17770829 12732620 11589867 Travel Expense 5552688 4146923 3869134 Supplies 220307 86462 153790 Communication 368301 284286 328464 Printing Publicity 434238 512967 332990 Repairs Alterations 253154 31364 26346 Insurance Bonding 103990 63410 59500 Pensions 1450231 1025435 888826 Indemnities 59975 2135 00 Equipment 787876 105139 353015 Miscellaneous 18850 18495 16780 Total Cost Payments 27020439 19009236 17618712 Number of Employees on Payroll June 30th 35 27 26 The increase in cost of operations the past year is due principally to addi tions to personnel and increased salary and travel expense Act of the General Assembly approved March 17 1960 changed the basis of fees assessed against banks to cover cost of examinations and the new rates increased revenue collected by the Department of Banking in the fiscal years ended June 30 1960 and 1961 over previous periods99 DEPARTMENT OF BANKING PRIVATE TRUST AND AGENCY FUNDS There was on deposit June 30 1961 in the name of the State Department of Banking 841804 representing accumulated deposits from liquidation of banks and credit unions that have not been claimed including interest thereon to June 30 1961 GENERAL The Department of Audits is without authority to audit the accounts pertaining to the liquidation of closed banks which are handled by the State Department of Banking The Superior Courts of the State have exclusive jurisdiction over the distribution of funds received in liquidation of banks and same is governed by court order The Superintendent of Banks Mr W D Trippe is bonded in the amount of 5000000 with the Hartford Accident and Indemnity Company their bond No N3455059 dated July 1 1960 and the condition and obligation of the bond is as follows Now if the said W D Trippe shall faithfully discharge execute and perform all and singular the duties required of him and which may be required by the Constitution and the law and faithfully account for all moneys that may be received by him from time to time by virtue of his office and faithfully deliver to his successor all books moneys vouchers accounts and effects whatever belonging to said office then the above bond to be void otherwise to be of full force and effect It is further agreed that the provisions of Section 89418 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made a part of the conditions of this bond to the same extent as though specifically set forth herein The Assistant Superintendent of Banks examiners and assistant examiners are bonded for 1000000 each with the Hartford Accident and Indemnity Company which meet with the legal requirements of Georgia Code Sections 13306 and 13311 and are listed as follows NAME Bond Number Premium Paid to Aycock Melvin T N2804944 21562 Bolden Charles E X3333587 42462 Bridges Ray F N3423736 42262 Brooks Bernard T R2428826 11262 Brown Harold S N3358449 8161 Brown James B R2430895 71662 CaJlier R H Jr N2977780 7 162 Cummings William G N3456237 91261 100 DEPARTMENT OF BANKING NAME Garton Ray S Goodloe H W Jr Grovensteen George W Gunn Robert H Jackson W M Johnson James A Jones Frank J Martin Edwin G McClain J S Jr McGregor Lamar L Miller Earl W Mimbs Norman E Paxton Walter A Pierce Denny N Ramsey Willis A Reeves Basil K Jr Bond Number Premium Paid to N3490126 5 862 N3413733 8 161 N2804478 11862 N2932539 10 161 2396799 11 261 N3423767 5 162 N2975666 1 162 N3359135 10 161 N3490125 5 862 N3481744 111661 N3423735 5 162 N3493243 21362 N2886701 1 162 N3423774 51662 N3490124 5 162 N3455409 71561 Salaries of the Superintendent and the Assistant Superintendent are determined in accordance with Merit System pay classifications under au thority of a ruling by the Attorney General of the State dated November 28 1950 This ruling which held that the Act of the General Assembly placing the Banking Department personnel under the State Personnel Board super seded the Act of the General Assembly approved February 10 1949 which fixed the compensation of the Assistant Superintendent of Banks was quoted in audit report covering the fiscal year ended June 30 1951 Books and records of the Department of Banking were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Superintendent of Banks and the staff of the Department of Banking for the cooperation and assistance given the State Auditors office during this examination and throughout the year v101 CAPITOL SQUARE IMPROVEMENT COMMITTEE BSffissMSSKifeSi 102 CAPITOL SQUARE IMPROVEMENT COMMITTEE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation113341950 182775287 Budget Balancing Adjustment 694 333 37 30000000 Revenues Retained Earnings 2109000 2281950 Transfers Other Spending Units11 40000 11 400 00 Total Income Receipts1837442 87 2139172 37 CASH BALANCE JULY 1st Budget Funds 15587996 10267323 1 993 322 83 2 241 845 60 PAYMENTS EXPENSE Personal Services 329200 131150 Supplies Materials 509281 640822 Heat Light Power Water 2335631 1634437 Repairs 48943 316762 Rents 178058619 197775287 Insurance 653313 1923 Building Cleaning Contract 6345278 7087550 Miscellaneous 292570 08620 Equipment 134637 Total Expense Payments188572835 208131188 OUTLAYS Lands ImprovementsContracts 492125 CASH BALANCE JUNE 30th Budget Funds 10267323 16053372 1 993 322 83 2 241 845 60 From Audit Report by John G Martin Certified Public Accountant103 CAPITOL SQUARE IMPROVEMENT COMMITTEE JOHN G MARTIN Certified Public Accountant Decatur Georgia July 16 1961 Capitol Square Improvement Committee State of Georgia Atlanta Georgia Gentlemen I have made an examination of the accounting records of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1961 and submit herewith my report The Committee supervises the operations and maintenance of the State Office Building located across the street from the State Capitol Building on the south side of Mitchell Street in Atlanta Georgia It also acts as liaison between the State of Georgia and the State Office Building Authority The Committee is composed of the following members Honorable Allen Kemper Dr J H Venable Honorable Dixon Oxford Honorable Eugene Cook Honorable Ben T Huiet Dr Claude Purcell Honorable B E Thrasher Jr SecretaryTreasurer A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented on Page 1 of the unit report Income from State revenue allotments was verified by inspection of the State Treasurers records The regular appropriations were supplemented by special appropriations from the emergency fund and were as follows APPROPRIATIONS Operations Outlay Regular appropriation 15000000 Special appropriation 00 67775287 30000000 15000000 197775287HHHHMHHHHfiHBflBIHHHHHlHHl 104 CAPITOL SQUARE IMPROVEMKNT COMMITTEE Revenue retained represents receipts from rentals and sale of scrap and were as follows Rentals Parking facilities1596000 Other property 510000 Sale of scrap 175950 2281950 Transfers to other spending units were as follows Department of Audits 750000 Department of Mines and Geology 390000 1140000 Funds available for operations and outlay amounted to 224184560 which consisted of the preceding receipts 200057237 less 1140000 trans ferred to other spending units and 10267323 budget funds on hand July 1 1960 During the year payments were made for expenses in the amount of 208131188 Budget funds on hand June 30 1961 amounted to 16053372 Cancelled checks were compared with the book entries and supporting vouchers were examined The cash balance 16053372 was verified by com munication with The First National Bank of Atlanta Atlanta Georgia the depository The account is secured by 60000000 3 U S Treasury Notes Series D1964 due May 15 1964 which are held in escrow by the Federal Reserve Bank of Atlanta Georgia The account is also secured by 2500000 of U S Treasury 22 Bonds due November 15 1961 and are held by the Trust Department of The First National Bank of Atlanta Atlanta Georgia The following statement presents a comparison of payments for operating expenses of the Old State Office Building for the years ended June 30 1960 and June 30 1961 and shows the increases and decreases in the various accounts105 CAPITOL SQUARE IMPROVEMENT COMMITTEE YEAR ENDED JUNE 30 1960 5 092 81 63 452 78 17 757 03 6 53313 00 1961 6 408 22 70 875 50 10 489 74 1923 1 246 37 Increase Decrease 1 315 41 7 422 72 7 267 29 6 513 90 1 246 37 92 835 75 89 039 06 3 796 69 Supplies and Materials Building Cleaning Contract Heat Light Power and Water Insurance and Bonding Equipment Replacements I have examined the accompanying statement of receipts and payments of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1961 My examination was made in accordance with generally accepted auditing standards and accordingly included such tests of accounting records and such other auditing procedures as I considered necessary under the circumstances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Capitol Square Improvement Committee for the year ended June 30 1961 in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year The records for the current year were kept efficiently and I appreciate the courtesies extended me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant107 DEPARTMENT OF COMMERCE108 DEPARTMENT OF COMMERCE RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30000000 Budget Balancing Adj ustment 72 335 89 Revenues Retained Grants from U S Government 3172200 Grants from Counties and Cities 542613 Earnings from Services 7 66090 Transfers Other Spending Units 30 978 89 Total Income Receipts 448123 81 NONINCOME Private Trust Funds 446 69 CASH BALANCE JULY 1st Budget Funds 8439779 1961 380 000 00 299 209 92 34 692 24 59 43973 4 868 41 423 27 777 787 03 1 790 60 33 56916 53296829 81314679 PAYMENTS EXPENSE Personal Services 18481905 21087210 TraVei 1454903 3641852 Supplies Materials 834997 1568523 Communications 1385973 1963462 Printing Publicity 20330462 27576556 Repairs 394044 450914 Rents 49720 268650 Insurance 17500 83633 Pensions Benefits 920906 1324130 Equipment 1665995 2243501 Miscellaneous 4358839 4842825 Total Expense Payments 49895244 65051256 OUTLAY Lands Buildings Personal Services 15000 Heat Light Power Water 1150 Printing Publicity 5800 Contracts 4243638 NONCOST Private Trust Funds 44669 179060 CASH BALANCE JUNE 30th Budget Funds 3356916 11818775 532 96829 813 14679109 DEPARTMENT OF COMMERCE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash In Banks Operating Account 26 053 46 Planning Division Account 62105 58 In State Treasury ACCOUNTS RECEIVABLE Disallowed Items on Expense Accounts Hoyle R YandleTravel Overpayments LIABILITIES RESERVES SURPLUSDEFICIT LIABILITIES Accounts Payable Detail in following pages RESERVES For Planning701 Program 62105 58 For Coosa Valley Planning Commission 3002871 DEFICIT Operating Deficit 88 159 04 30 028 71 118 187 75 5640 11824415 57 629 89 92 134 29 31 520 03 118 244 15 110 DEPARTMENT OF COMMERCE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Commerce for the fiscal year ended June 30 1961 Act of the General Assembly approved March 17 1959 abolished the Board of Commissioners of the Department of Commerce and provided that the Secretary of the Board of Commissioners serving at the time the Legisla tive Act became effective should be the Director of the Department of Com merce Legislative Act of February 17 1959 transferred the powers duties and functions of the State Planning Commission to the Board of Commissioners of the Department of Commerce FINANCIAL CONDITION The Department of Commerce ended the fiscal year on June 30 1961 with a deficit of 3152003 in operating funds after providing reserve of 5762989 for liquidation of outstanding accounts payable and reserving 6210558 for Planning Division701 Program and 3002871 for Coosa Valley Planning Commission Provisions of Acts of the General Assembly of 1943 page 96 which were continued in force by the Constitution of the State adopted in 1945 Article VII Section IX Paragraph 2 are quoted as follows No payment shall be made and no obligation shall be incurred against any fund allotment or appropriation unless same has been in cluded in the budget of the respective agency and approved as provided by law Every expenditure or obligation authorized or incurred in violation of the provisions of this section shall be void Every payment made in violation of the provisions of this section shall be deemed illegal and every official authorizing or making such payment or taking part therein and every person receiving such payment or any part thereof shall be jointly and severally liable to the State for the full amount so paid or received Jack Minter Director of the Department of Commerce has submitted the following explanation of the incurring of the deficit as reported in preceding paragraphsIll DEPARTMENT OF COMMERCE July 14 1961 Honorable B E Thrasher State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher Upon submitting the departments budget at the beginning of the fiscal year 19611962 I realize that we have reported outstanding obligations in the amount of 3154133 in excess of cash on hand In the true sense of the word these are not obligations of the past fiscal year These items for the most part will be delivered during the late summer of 1961 It is necessary for us to obligate ourselves for advertising on a long term basis due to production and publication closing dates I did not realize that the laws of Georgia forbid this practice In the future we will operate in such a manner that all obligations incurred during the fiscal year are covered by funds on hand With kindest regards I am Sincerely yours Jack Minter AVAILABLE INCOME AND OPERATION COSTS State Appropriation to the Department for the fiscal year ended June 30 1961 was 38000000 This was increased to 67920992 by transfer of 29920992 from the States Emergency Fund to meet expenditures approved on budget as provided by law In addition to the 67920992 provided as the current years appro priation 3469224 was received in Federal Grants for the 701 Program 5943973 net was received from Cities and Counties for the 701 Program 318511 from the sale of Georgia Manufacturers Directories 138330 from Industrial Seminars and Workshops and 30000 from sale of conference table making a total of 77821030 From the 77821030 received 42327 was transferred to the State Per sonnel Board for the pro rata cost of Merit System Administration leaving net income of 77778703112 DEPARTMENT OF COMMERCE The 777 787 03 net income and the 3356916 cash balance on hand at the beginning of the period made a total of 81135619 available with which to meet expenditures approved on budget for the fiscal year 693 168 44 of the available funds was expended for budget approved items ofcurrent expense and outlay and 11818775 remained on hand June 301961 the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1960 1959 ErSnl Services 21087210 18481905 9751356 Travetpense 3641852 1454903 1200019 r 5SS iS5 ilES SSSISSfc 4 09 14 394044 2314 UU Repairs Alterations 4 ouy i Aon an 268650 49720 22380 rfc 1 1 Equipment 2243501 1665995 208388 Miscellaneous TpJPSrfh 3991855 4056697 9565300 Other 850970 302142 354203 Total Expense Payments 65051256 49895244 42358779 OUTLAY New Buildings 4265588 69316844 49895244 42358779 Number of Employees on Payroll June 30 31 29 19 GENERAL Mr Julian J Minter succeeded Mr Abit Massey as Director of the Department of Commerce on July 1 1960 Mr Minter is bonded in the amount of 1000000 by the United States Fidelity and Guaranty Company Bond No 231180796260 the conditions of which are quoted as follows h113 DEPARTMENT OF COMMERCE Whereas the principal was duly appointed Director Georgia Depart ment of Commerce for a period of time beginning July 1 1960 and to be terminated at the pleasure of the Governor Now therefore the condition of this obligation is such that if the above bounded principal shall from the 1st day of July 1960 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obligations of his said office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said principal then in such event this bond shall be void otherwise to remain in full force and effect And it is understood and agreed by the said Principal and said Surety the provisions of chapter 894 and chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and incorporated herein as condi tions of this Bond to the same extent as though specifically set forth herein Mr Chester K Harding Administrative OfficerPlanning Division is bonded in the amount of 1000000 by the United States Fidelity and Guaranty Company Bond Xo 2311807145158 the conditions of which are quoted as follows Whereas the Principal was duly appointed Administrative Officer Planning Division in the Department of Commerce on November 16 1959 for an indefinite period of time The condition of this obligation is such that if the Principal Chester K Harding shall well and faithfully perform all the duties of his office then this obligation to be void In order to comply with the provisions of Code Section 89806 and to more adequately protect the State the Bond of Mr Harding should be corrected so as to include as a condition of the obligation the faithful accounting for all monies coming into his hands Code Section 89806 reads in part as follows regarding Bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question V 114 DEPARTMENT OF COMMERCE Mrs Clara Caudell Killcrease is bonded for 1000000 as Treasurer of the Department of Commerce Bond is written by the United States Fidelity and Guaranty Company number 2311807186358 dated November 21 1958 and covers faithful performance of duties of the office of Treasurer of the Department Effective November 17 1959 the condition of the obligation of the bond filed by Mrs Killcrease was amended as follows The conditions of this obligation are such that if the Principal Clara Caudell Killcrease shall well and faithfully perform all the duties of her office and faithfully account for all moneys coming into her hands as Treasurer during the time she continues therein or discharges any of the duties thereof then this obligation to be void otherwise to remain in full force and effect Travel vouchers should be submitted in detail with speedometer readings to and from each city and town recorded separately In some cases mileage has been summarized in one figure for several days traveling Each days mileage should be recorded separately to facilitate checking of travel vouchers In the future all travel vouchers should be closely inspected as to mileage readings before approval for payment Mileage vouchers of Mr Hoyle R Yandle Manager Industry Division show speedometer readings and total miles traveled as follows December 4 9 Start 49560 End 50432Total Miles872 December 1316 Start 50088 End 50106Total Miles 618 December 1823 Start 50110 End 50725Total Miles 616 Total Mileage December 4December 23 19602106 The above readings show mileage Overpaid from Speedometer Readings 50088 to 50106600 Miles Duplicate Payments from Readings 50088 to 50106 18 Miles Duplicate Payments from Readings 50110 to 50432322 Miles Total Mileage Overpaid940 Miles Overpayments 940 x 006 per mile5640115 DEPARTMENT OF COMMERCE A refund should be made in the amount of 5640 to the Department of Commerce to cover this overpayment All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the members of the Commission the Secretary and Director of the Department of Commerce and the staffs of the Commerce Department and the Planning Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the period under review ACCOUNTS PAYABLE JUNE 30 1961 SUPPLIES Ivan Allen Company 41487 Apex Linen Service 15 60 Binders 8 00 Capitol Office Supply 49 50 Colonial Film Equipment Co 12 00 John Harland Company 342 00 Howard Paper Company 10 50 Shepard Decorating Co 16 25 ThermoFax Sales 5635 92507 PRINTING AND PUBLICITY Atlanta Lithoplates Inc 980 Foote and Davies 5125 00 Lithoplates Inc 4500 Longino and Porter 5 322 25 Sales Management 5 00 EastburnSiegel 29 434 92 Gainesville Times 290 00 Kirkland White and Schell 940426 Moultrie Observer 47 04 49 68327 EQUIPMENT Ivan Allen Company 2 732 68 MISCELLANEOUS F W Dodge Corporation 31200 Atlanta City Directory Co 6500 37700 LANDSBUILDINGS Construction Enterprises 3 911 87 57 629 89HMHBHhHHHBbHHHI 116 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 Ace Mailing Service 21 M Preaddressed Envelope Folders AdArts Inc 25 M Bumper Signs2 Color Adgraphics Inc Designs and Layout Jobs John T Allan Maps and Charts American Museum of Natural History 100 Copies February Issue Junior Natural History The Army Times 13 Copies of The Times Atlanta Foto Composition Company Photo Painting Negatives Brochures Atlanta Lithoplates Inc Photo Printing and Negatives Atlanta Matrix and Teletype Co Ad Composition MakeUps Dry Mats Atlanta News Agency 10 M Picture Post Cards The Atlanta Newspapers Advertising 17 55 100 Copies October 30 Issue Journal Magazine 515 The Bowdon Bulletin 1 12in Ad The Bowen Press 25 Signs 50 M Brochures 105750 50 M Brochures 975 00 Carolyn Carter Photographs and Reprints Chattanooga Convention Visiting Bureau Printing Cost Mountain Magic Travel Folders Julian H Clark Jr Rendering Recreation CenterAquarama Jekyll Island Conway Publications 32Page EditorialSeptember Issue Survey of Georgia 667000 2 Volumes Area Development Guide 2500 10 M Reprints 1961 Industrial Survey of Georgia 1 925 00 CupplesHesse Corporation 50 M White Clasp Envelopes 1135 75 24 600 White Clasp Envelopes 54022 25 750 White Clasp Envelopes 56547 Curry Brothers 1200 Sheets DieCut 10500 907 50 4 114 27 339 1500 260 1 507 25 3590 2 46346 200 00 2270 620 2 032 50 3 923 54 4086 202 23 8 620 00 2 241 44 7500DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 117 Dixie Die Company 1 Cutting Die Dixie Plate Graining Company Plates Frame and Processing Dixie Seat and Stamp Company 1 Engraved Copper Plate Dozier Mobley 9 Photos of Nick Adams Easterling Studio Negative EastburnSiegel Advertising 176 74919 32 Movies Cleaned Spliced Repaired 21800 The Exchange Club of Jackson Advertising Foote and Davies Inc 2500 Envelopes 25 Booklets 99750 2 CopiesGuide to Georgia 1200 266 600 Brochures Vacation in Georgia 1027340 The J W Ford Company Ad Compositions Fotoplates Inc 1 Negative Multilith Plate Freeman Decorating Company Materials for Industrial Exhibit Garden Gateways AdvertisingJanuaryFebruary 200 Copies Garden Gateways General Binding Corporation Binding for Booklets Georgia Amvet Magazine AdvertisingThanksgiving Issue Georgia Capitol Directory and State Guide 1Page AdSee Georgia First Georgia State Chamber of Commerce 20 M Copies Seven Georgia Centennial Tours 240000 25 M Centennial Tour Booklets 1 985 00 1 M Copies 1961 Industrial Survey 624 50 1 M Copies Industrial Survey of Georgia 600 00 Georgia Blue Print Company Photo Printing and Materials The Georgia Magazine Printing and Magazines 700 8665 2995 4500 4650 176 967 19 4000 1282 90 1392 86 4 00 101 60 201 91 282 37 15 00 170 00 5 609 50 1794 10 164 34 J 118 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 Georgia Dept of Mines Mining Geology 10 Topographic Maps 300 The Georgia Mountain Fair Inc 1 DoublePage Ad 40 00 Georgia Mountain Assn 110 M Brochures 4 415 90 Georgia Press Advertising Service Advertising 33512 Georgia Press Association Advertising in Editors Forum 159 73 1 Mat for Mailing Service 1500 Advertising in December EditorsForum 13050 30523 The Georgia Sportsman Advertising 101000 Gifford Color Lab Film Processing 115 Georgia State Board of Corrections 1 M Special 1960 Auto Tags 15000 Henry W Grady School of Journalism 5 M ReprintsGuide to University of Georgia 325 00 Guide to Georgia Magazine Advertising 28000 John H Harland Company 50 M Engraved Letterhead Envelopes 992 50 Bill Holt Transparencies for Dept Files 24500 Tom Hubbard Photos for Commerce Dept Files 1225 Industrial Woodworking Publication AdvertisingMarch Issue 500 00 International City Managers Assn 1 CopyLocal Planning Administration 7 50 International Sound Films Inc Production Cost and 1 Print of Film Decision in Dixie 200000 The John Hopkins Press 1 CopyEssays in Americas Natural Resources 514 The Journal of Labor Advertising 4500 Jack Kanel Glossy Print of Governor Vandiver 105 00 Kingston Printing Company Numbering 40 M Tourist Survey Cards 62 00 1 M Die Cut Covers Moultrie Booklet 2290 Cutting Time on Our Living Past Ad 18 50 1 M Die Cut Covers 5 M Number Tourist Cards 4323 14663 ma nHHnjDEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 119 Kirkland White and Schell 900 Mounted Display Cards 87711 Artwork for 24Sheet Poster 1180 00 Outdoor and Poster Advertising 1141495 1347206 Lee County Journal Advertising 1200 Lithoplates Inc Photo Printing Plates Negatives 18700 Longino and Porter Inc 56 M Stone Mountain Booklets 778 40 4 M Posters 400 Kit Covers 99450 6083 Copies Supplement to Georgia ManufacturersDirectory 1960 178505 355795 The Lucky Times Advertising 264 00 The Mercury Press Advertising 40 80 Nathan Morgan Jr 35 Sets Georgia State Seals 442 50 Morry Luxenberg Company 35 Sets State of Georgia Seals 17325 Nate Fine 5 Photos 13 PrintsInaugural Parade 4300 Thomas W Payne Jr 2 Easeled Posters for Outdoor Show 1850 Petty Cash Books and Charts 454 Photomatic Inc 1200 8x10 Prints 12 Copy Negatives 13786 Planning and Development Assn Reimbursement for Booklet Printing Costs 27750 Plunkett and Company Photo Printing 29 50 Enlargement of Publicity Picture for World Trade Conference 7000 9950 Professional Processing Laboratories Film Processing 2 62 Progressive Engravers Inc Ad Productions Negatives Plates Mats 95729 Roth W Photo Service PhotosJaycee Convention 2100Hi HH 120 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 S P Richards Paper Company 175 M Sheets White Opaque Offset Paper 24 M White Bond Paper 3 Reams White Hammermill Bond 5 M Envelopes Kenneth Rogers Rental Charges on Original 13 Color Transparencies Savannah News Press Advertising Shapiro Bernstein Company 500 Copies Official Georgia Waltz Sloan Paper Company 15240 Sheets Strathmore Paper 375 Sheets Buckeye Cover Paper Satterwhites Studio Repairing and Cleaning Movies Photographic Services Southeastern Films Television Slides for Departmental Films Southern Airways Company 12 Aviation Charts Southern Assn of State Planning and Development Agencies 50 Copies Street Naming Guide Southern Photo Processing Engraving Co 1 Zinc Combination Negatives 1 Line Zinc Etching AdProcessing Star Photo Finishing Company Photo Developing and Processing J P Stevens Engraving Company 6050 Engraved Invitations and Envelopes Superior Type Inc Photo Printing and Plates The Sylvania Telephone Advertising for Bids Tattnall County Fair Assn Ad in 1960 Fair Program Booklets Transportation Club of Atlanta Ad in Souvenir Program Troy Dennis Typographic Service Typography and Reproduction Proofs Typography Shop Printing and Advertising 371 00 146 66 517 66 600 00 9000 101 74 21187 2404 235 91 1 230 50 5350 300 4901 4965 203 83 2250 30249 870 992 25 266 80 4800 10000 22000 4750 1 556 64 MMMnj121 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1961 University of Georgia 500 Copies 1961 Georgia Statistical Abstract U S Department of Agriculture Aerial Photography U S Department of Commerce Statistical Reports and Booklets U S Government Printing Office Booklets WGGA Radio Station Spot Announcements Gold Rush and Autumn Leaves Whitaker Paper Company 15 M Sheets Embossed Paper 3334 Sheets Gray Beckett Cover 10 M Sheets Lynfield Wedgewood Offset 6 M Sheets Cover Paper 40 M Sheets Lynfield Wedgewood Paper 10 M Sheets Kromekote Cover Williams Printing Company 70900 Folders 24750 Brochures L A Willis 200 Cotton Bolls Wray Studio 20 Aerial Photographs 16x20 Zell Manufacturing Company 200 24Sheet Posters 365 36 9130 9413 371 50 137 50 875 00 1250 1425 1015 150 00 1 059 79 3 245 50 3084 200 00 706 00 275 765 56122 DEPARTMENT OF COMMERCE RESEARCH PAYMENTS YEAR ENDED JUNE 30 1961 DETAIL OF RESEARCH PAYMENTS Industrial Development Workshops and Surveys Coffin Lamar Ekey David C Research Engineering Dept Georgia Tech Georgia Institute of Technology Georgia State College of Business Administration Fountain Richard C McKinney Drilling Company Rabhan Associates University of Georgia Georgia Industrial Seminar Atlanta Biltmore Hotel Seminar Expenses Reimbursed Assn of County Commissioners Georgia Municipal Association Georgia State Chamber of Commerce Registration Fees 132 80 10000 33 910 60 500 00 159 06 440 00 350 00 3 864 07 39 456 53 78467 614 614 614 341 07 462 02 39 918 55 123 COMPTROLLER GENERAL124 COMPTROLLER GENERAL RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 47500000 Budget Balancing Adjustment 102416 80 Revenues Retained Taxes 400 Earnings from Services 88 75 Transfers Other Spending Units 5519 Total Income Receipts NONINCOME Private Trust Funds Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds Revenue Collections Unfunded Private Trust Funds 1961 550 000 00 35 256 40 100 183 96 6419 577 454 36 585 37717 1 45910 2 083 72 81118 89 156 301 71 24 919 57 81 401 54 63 35913 144 478 02 01 01 748 311 06 969 64217 PAYMENTS EXPENSE Personal Services 32704275 Travel 9059381 Supplies Materials 763633 Communication 20 602 H Publications Printing 44458 25 Repairs 2 63503 Insurance 296 49 Pensions Benefits 2176781 Equipment 407449 Miscellaneous 1 865 32 Total Expense Payments 52097239 NONCOST Private Trust Funds L 45910 CASH BALANCES JUNE 30th Budget Funds 8140154 Private Trust Funds 01 Revenue Collections Unfunded 144478 02 372 747 05 101 520 96 13 367 01 23 983 48 73 409 97 6 126 25 359 13 25 189 49 20 708 24 7 172 80 644 584 38 2 083 72 22 194 33 01 300 779 73 748 31106 969 642 17125 COMPTROLLER GENERAL CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds 2219433 Agency Funds 01 Revenue Collections 300 779 73 Accounts Receivable Marion E BleakleyTax on Plane Ticket 368 Southern Railroad for Unused Railroad Tickets for Return Trip from Philadelphia 101 88 332 974 07 105 56 323 079 63 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Current AccountsTelephone Bill 37868 Undrawn Salary Zack D Cravey 11 888 59 Undrawn Expense Allowance June 200 00 RESERVES Purchase Orders Outstanding 9 765 98 Agency FundGroup Insurance 01 Revenue Collections 300 779 73 SURPLUS For Operations Subject to Budget Approval 12 467 27 310 545 72 6664 323 079 63126 COMPTROLLKR GENERAL SUMMARY FINANCIAL CONDITION The Comptroller Generals office had an operating surplus of 6664 on June 30 1961 after making provision for liquidation of 1246727 accounts and salaries payable and purchase orders outstanding and reserving 001 for Group Insurance Premiums to be remitted and a 30077973 balance of revenue collections which should have been transmitted to State Treasury by June 30 1961 and which should be transferred to the State Treasury imme diately Included in accounts and salaries payable is the amount of 1188859 due Comptroller General Zack D Cravey for salary to which he is entitled but which had not been drawn at June 30 1961 1132851 of this undrawn salary is an accumulation from periods prior to the fiscal year ended June 30 1961 and 56008 is additional accumulation for the current fiscal year covered by within report REVENUE COLLECTIONS The Comptroller Generals office is the revenuecollecting agency for taxes and fees pertaining to the administration of the insurance laws fire safety and prevention laws and industrial loan laws of the State In the fiscal year under review 1281192430 was collected from taxes and fees These collections and the 14447802 on hand not paid to the State Treasury before the beginning of the fiscal year on July 1 1960 made a total of 1295640232 to be accounted for 1265562159 of the total to be accounted for was transferred to the State Treasury in the year 100 was paid for a special kind of ink and the 30077973 that should have been paid to State Treasury by June 30 1961 will be paid to State Treasury in the next fiscal period Revenue collections the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1961 1960 1959 Insurance Regulatory Fees 29692500 28552000 26809600 Insurance Agents Occup Tax and License Fees 37653000 32288700 30331700 Insurance Premium Tax 1128347806 1061936501 957503025 Sale of Manuals 455500 433510 317650 Safety Fire Prevention Fees 39 963 95 39 410 38 35 500 67 Industrial Loan Fees 19146304 17538381 16055313 Industrial Loan Tax 61900925 57440611 45742463 12 811 924 30 12 021 307 41 10 803 09818127 COMPTROLLER GENERAL AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Comptroller Generals office in the fiscal year ended June 30 1961 was 55000000 To meet expenditures approved on budget an additional amount of 3525640 was transferred from the State Emergency Fund as provided by law making total allotment to the Comptroller Generals office in the year 58525640 In addition to the funds provided as the current years appropriation 16846 was received from sale of forms and used equipment and 1550 miscellaneous refund making total income receipts for the fiscal year 58544036 From the 58544036 income receipts 6419 was transferred to the State Personnel Board for the Pro rata cost of Merit System Administration leaving net income available to the Comptroller Generals office of 58537617 The 58537617 net income and the 8140154 cash balance at the be ginning of the fiscal year made a total of 66677771 available with which to meet expenditures approved onbudget for the period under review 64458338 of the available funds was expended in the fiscal year for expense of operating the Comptroller Generals office and 2219433 re mained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 1959 General Office 28320085 20071305 22513317 Rating Dept Insurance 2229357 1844125 2248300 Safety Fire Commissioner 221 915 68 183 827 04 205 980 97 Industrial Loan Commissioner 11717328 11798705 143 306 33 64458338 52096839 59690347128 COMPTROLLER GENERAL YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 Personal Services 9 37274705 32704275 34427037 Travel Exepnses 10152096 9059381 10294601 Supplies 1336601 763633 1453493 Communication 2398348 2060211 2371075 Printing Publicity 7340997 4445825 7377874 Repairs Alterations 612625 263503 135646 Insurance Bonding 35913 29649 40946 Pensions Social Security 805729 648682 573552 Pensions Emp Ret System 1713220 1528099 1621117 Equipment 2070824 407449 1194571 Miscellaneous 717280 186132 200435 64458338 52096839 59690347 Number of Employees on Payroll June 30 General Office Rating Department Insurance Safety Fire Commissioner Industrial Loan Commissioner 41 35 34 5 4 6 36 23 28 19 19 18 101 81 86 GENERAL The Advisory Board and the Appeal Board appointed under provisions of Legislative Act approved February 25 1949 creating the office of the Safety Fire Commissioner and the Advisotry Board appointed under provisions of Legislative Act of March 4 1955 creating the office of the Georgia Industrial Loan Commissioner were abolished by Acts of the General Assembly ap proved February 17 1959 Code Sections 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of129 COMPTROLLER GENERAL the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question The Comptroller General Zack D Cravey is bonded in the amount of 2000000 with the Hartford Accident and Indemnity Company their bond Number 2305662C dated December 12 1958 The condition of the obligation under this bond is That Whereas the above bound Zack D Cravey was on the 4th day of November 1958 duly and legally elected Comptroller General of the State of Georgia for the term of four years beginning January 4 1959 Now therefore should the said Zack D Cravey faithfully discharge the duties of the office of Comptroller General of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void otherwise to be in full force and effect To comply with the provisions of Code Section 89806 quoted in preceding paragraphs the Comptroller Generals bond should include as a condition of the obligation the faithful accounting for all moneys coming into the hands of the Comptroller General as well as the faithful performance of the duties of the office Hubert McDonald is bonded as Deputy Insurance Commissioner under Honesty and Faithful Performance Bond in the amount of 500000 written by the Aetna Casualty and Surety Company their bond llS24777 dated July 10 1959 Ralph R Cadle Loan Commission Chief Deputy is bonded in the amount of 500000 with the United States Fidelity and Guaranty Company their bond 2319107106855 dated June 7 1955 covering faithful performance This bond is payable to Zack D Cravey Industrial Loan Commissioner State of Georgia In order to more adequately protect the State bond should be payable to successors in office in addition to the present incumbent Mrs Lora A Henning ClerkTypist in the office of the Loan Commission is bonded for 200000 with the United States Fidelity and Guaranty Com pany their bond 2319107106755 dated June 10 1955 covering faithful performance of duties Bond is payable to Zack D Cravey Industrial Loan Commissioner State of Georgia and does not include the addition of Suc cessors in Office as it should in order to more adequately protect the State In order to comply with the provisions of Code Section 89806 and to more adequately protect the State bonds of Loan Commission Chief DeputyHBIBHBHHHHJHHSIHhI 130 COMPTROLLER GENERAL Ralph R Cadle and ClerkTypist Mrs Lora A Henning should include as a condition of the obligation the faithful accounting for all moneys coming into their hands as well as the faithful performance of the duties of the respective offices Schedule bonds covering other employees in the Comptroller GeneraFs office are as follows Firemans Fund Insurance Company Bond Number F4041379 Honesty and Faithful Performance Coverage Premium paid to January 1 1962 Herbert Hollis Gray Ann Francis Jordan Vivian Thornton Bates Harry B Christian Jenny F Salomon T F Tarver Huldah Caldwell Tomme K Ray Mattie Davis Mrs Charlotte Peters Willie E Henderson Total Examiner Clerk Bookkeeper Mgr Lie Div Secretary Auditor Bookkeeper Bookkeeper Maid Clerk Porter 300000 100000 1000000 1000000 500000 250000 200000 200000 100000 100000 200000 3950000 Firemans Fund Insurance Company Bond Number 4041627 Honesty and Faithful Performance Coverage Premium paid to February 16 1962 F A Robinson Inspector Lola Dean Clerk Fred P Reinero Dep Fire Marshal Stanton Adams Fire Inspector Lucius E Vaughn Gas Inspector 100000 100000 100000 100000 100000 Total 500000 Under the laws of the State of Georgia Code Section 401805 the State Auditor is required in his audits of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records131 COMPTROLLER GENERAL and vouchers required by law and all inaccuracies irregularities and short ages The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the above special attention is called to the following conditions and transactions disclosed by examination Included in the expense of the Safety Fire Commissioners office are the following payments Expense of Junior Fire Marshal Conference August 2127 1960 Detail in following pages536993 Extra Personal Service at the Conference Barbara Aiken 8500 Carter E Martin 10000 Floyd B Oglesby 15000 Mrs L 1 Pierce 7500 Betty B Roberts 15000 Lola Thornton 10000 Carlton MorrisonPhotographer 25000 Tracy ONealPhotographer 45625 Medals Cup and Engraving for Fire Safety Camp 4932 78550 The above does not include any salary or travel expense of regular em ployees of the Department who might have attended the conference Payments reported as being for promotion of the Fire Safety Program for which Mr Zack D Cravey is responsible are summarized as follows 157 750 Assorted Folding Fans 617351 34 412 Ritepoint Ball Pens imprinted on barrel 4 645 62 7 461 Ga Junior Fire Marshal Badges 180865 15M Jr Fire Marshal Cards and 50M Jr Fire Inspectors Cards 85500 1156 Tie Clasp with Fire Ax and Georgia Seal 183700 6 Doz Pins with Fire Ax and Georgia Seal 12088 1 000 Hand Mirrors wCalendar and Printing 8800 1552866132 COMPTROLLER GENERAL These payments are shown in detail by vendor and date in schedule of payments for Printing and Publicity in following pages Included in the expense account of Mr LeRoy Shealy Fire Inspector for the period October 619 1960 is a hotel bill from The Manger Hotel in Sa vannah for 2215 for two rooms for Mr and Mrs Shealy for the night of October 7 1960 Mrs Shealy was the chaperon for Miss Junior Fire Mar shal and Miss Flame who were in Savannah for the Fire Marshal Day Program and Parade on October 8 1960 and these rooms were used for that purpose Also in Mr Shealys expense account for the period from June 1st through 14th 1961 was a hotel bill for two nights June 4 5 in Savannah totaling 2472 A memorandum attached to expense account stated that this room was used at the Wardens Convention at Savannah The Act creating the office of Georgia Safety Fire Commissioner Pages 10571069 of Acts of 1949 provides in part as follows Section 2 The Commissioner is hereby charged with the duties and chief responsibility for the enforcement of this law He may consistent with this law delegate to the officers and employees appointed here under such duties and powers as in his discretion he shall deem nec essary or advisable for the proper enforcement of this law and shall have full supervision and control over them in the performance of their duties or in the exercise of any powers granted to them by him or by this law He shall be the final authority in all matters relating to the interpretation and enforcement of this law except so far as his orders may be reversed or modified by the courts Section 26 The State Fire Marshal may promote any plan or program which tends to disseminate information on fire prevention and similar projects and aid any association or group of individuals which are primarily organized along such lines It shall be the duty of the State Fire Marshal to carry on a StateWide program of fire prevention edu cation in the schools of the State and establish therein fire drills All local school authorities are required to cooperate with the State Fire Marshal in carrying out programs designed to protect the lives of school children from fire and related hazards Paragraph II Section I Article VII of the State Constitution provides in part as follows 1 The General Assembly shall not by vote resolution or order grant any donation or gratuity in favor of any person corporation or association 133 COMPTROLLER GENERAL It follows therefore that if the General Assembly does not have the power to make donations or grant gratuities no board or office created by Act of the General Assembly has the power to make donations or grant gratuities Correspondence and opinions of the States Attorney General regarding expenses paid by the Georgia Safety Fire Commissioner in administering a program of fire prevention education are quoted as follows September 19 195 MEMORANDUM To Honorable Zack D Cravey Comptroller General of Georgia Exofficio Georgia Safety Fire Commissioner Honorable B E Thrasher State Auditor From Eugene Cook Attorney General of Georgia F Douglas King Asst Attorney General Subject Payment of Subsistence of Junior State Fire Marshals while in Attendance at Rock Eagle Camp for Instruction in Fire Safety and Fire Prevention in Public Schools The question has been raised as to whether the Georgia Safety Fire Com missioner is authorized under the Georgia Safety Fire Act Acts of 1949 pp 10571068 Chapter 92A7 of the Georgia Code Annotated to pay subsis tence allowances of junior fire marshals while attending a training school conducted at Rock Eagle Camp The purpose of this camp is to educate those junior fire marshals selected by school officials of each of the counties of the State in the importance of fire safety and fire prevention in the public school systems of the State in order that they may go back to their respective communities and spread the gospel of fire prevention The instruction is by lecture visual education and actual demonstration by experts in the field of fire safety The Safety Fire Act specifically charges the Commissioner with the duty of carrying on a Statewide program of fire prevention education in the schools of the State Sec 92A735 Furthermore the Act makes the Commissioner the final authority in all matters relating to the interpretation and enforcement of the Act except so far as his orders may be reversed or modified by the courts Sec 92A702 I therefore conclude that the Rock Eagle Camp Training School is an integral part of the Statewide program of fire prevention education in the schools of this StateMWBBBBHHH 134 COMPTROLLER GENERAL Next we reach the question under consideration can the Commissioner pay the subsistence expenses of delegates to this school The Act provides that the subsistence expenses of employees of the Fire Marshals office may be paid in connection with the execution of their duties when away from their headquarters All of the delegates to the Rock Eagles School are duly depu tized junior fire marshals While I am not passing on the question of whether the term employees embraces junior fire marshals I do wish to point out that the Commissioner is authorized to pay subsistence and travel expenses of employees of his office to each of the schools in tht one hundred and fiftynine counties of this State Apparently the Commissioner after due consideration has determined that it is far more expeditious and far less expensive to the State to call selected groups of the junior fire marshals together at Rock Eagle Camp for specialized instruction I am not unmindful of the Constitutional inhibitions regarding the levy of taxes and the expenditure of tax funds Article VII Section II subpara graph 2 of the Constitution of Georgia specifically provides for the levy of taxes and expenditures of tax funds for educational purposes Our courts have consistently given the words educational purposes the broadest significance See Worth v Board of Education 177 Ga 166 at page 175 Bowers v Hanks 152 Ga 659 Hanks v DArcy 156 Ga 55 Smith v Tolbert 160 Ga 268 It is a general rule of constitutional law that where the Legislature de clares the policy and legal principles but delegates to an administrative official power to ascertain the facts and the inferences therefrom to which the policy and principles apply that such Act is not unconstitutional for failure to prescribe in minute detail every standard of its administration See Yakus v U S 321 U S 414 Opps Cotton Mills v Admr Wage and Hour Div 312 U S 126 Schecter v U S 295 U S 495 In the instant Act the Com missioner is charged with the responsibility of carrying on a Statewide pro gram of fire prevention education in the schools of the State The methods and details of such Statewide program of education is left to the discretion of the Commissioner The Commissioner having determined that such pro gram of education can be conducted more expeditiously and less expensively by bringing delegates together for specialized training would appear to be authorized under the Act to pay the necessary expenses of such training pro gram It is therefore my opinion that the Commissioner is authorized by the Georgia Safety Fire Act of 1949 to pay subsistence expenses of junior fire marshal delegates to the Rock Eagle Camp Fire Prevention School and that such school is an integral part of the Statewide program of education in fire prevention in the public schools135 COMPTROLLER GENERAL November 27 1957 Honorable Zack Cravey State Fire Commissioner State Capitol Atlanta Georgia Dear Zack Since my release of the official opinion to you dated September 27 1957 respecting the expenditure of funds to defray the expenses of the Junior State Fire Marshal Training School conducted at Rock Eagle Camp during the past summer the State Auditor has raised the question of whether such ex penditures are authorized or prohibited under the Constitution of Georgia In my opinion I concluded that the expenditures were legal under the pro visions of the Georgia Fire Safety Act itself but stated in the opinion that I was not at that time passing on the question of whether the statutory au thorization of such expenditures was in conflict with the Constitution In view of this situation I desire to recall the official opinion dated Sept ember 27 1957 for the purpose of studying the constitutional question raised by the State Auditor Thanking you for your cooperation I am Sincerely yours Eugene Cook Signed The Attorney General ECmg Shown in schedule of personal services and travel expense is an item of X40 paid to Herrington Mullins Service Station together with a credit in the amount of 17500 for refund made by Mr Cravey This represents gas oil and repairs from July 1959 through June 1961 for Ford Farm Wagon which was purchased in year ended June 30 1959 for use by the Fire Safety Division for transporting equipment for school fire pre vention program From records available it was impossible to distribute this travel expense to any individual of the Division On October 26 1960 a refund of 17500 was made by Mr Cravey for gas and oil purchased above that should not have been charged to the Department No purchase orders or delivery tickets were attached to the vouchers supporting this expense136 COMPTROLLER GENERAL All officials and employees should be advised of the following Sections of the Code of the State of Georgia regarding motor vehicles 402003 Officials to furnish own automobiles mileage All officers officials or employees of the State and of the various departments institutions boards bureaus and agencies of the State required to travel by automobile in the performance of their official duties shall themselves furnish out of their own personal funds such automobiles as may be necessary for their official use 409902 Penalty for violating Chapter 4020 Any person or persons violating any provision of Chapter 4020 relating to purchase of auto mobiles with State funds and use of automobiles by State officers or employees shall be guilty of a misdemeanor and shall be removed from office Vouchers supporting payments made to air lines and railroad companies for employees travel should include a statement from the carrier showing the fare paid and cost of other accommodations furnished The name of employee and his portion of the bill should also be shown on the voucher in order that proper distribution can be made to the employees travel expense account Included in Accounts Receivable is the value of two unused railroad tickets for return trip from Philadelphia for Mr Zack Cravey and Mr Marion E Bleakley who changed their plans and returned by air The 368 tax paid by Mr Bleakley on his return air line ticket will be refunded Revenue Collections from Insurance Companies on Premium tax and License fees for the most part were received in February and March of 1961 and deposited in various banks throughout the State 711324843 of this revenue was not transferred to the State Treasury until the last few days in June 1961 and 27513963 remained in the banks after June 30 1961 to be transferred in the current fiscal year No interest was shown as having been earned on these deposits All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the Comptroller General and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year137 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1961 Atlanta Newspapers Inc July 1960 Notice of Public Hearing on Rates 3808 Oct 1960 Notices in Daily Papers 3808 Oct 1960 Legal Notices 1827 Jan 1961 Notices for Hearing on Bus Rates 43 68 Feb 1961 Legal Notices 2646 16457 Harry Barfield Company July 1960 10 M Letterheads 13500 3M White Envelopes 15500 1M Brown Envelopes 7JxlO 3223 Sept 1960 10 M SelfAddressed Stamped Envelopes 57400 Oct 1960 2 M Insurance Co License Forms and Receipts 61100 Nov 1960 1M Sets Industrial Loan Licenses 24800 6 M Ins Agents Application Forms 103 40200 15 M Ins Agents Application Forms 102 102000 50 M Renewal License Forms 101 1 400 00 1500 Business Cards 3750 15 M Sets Ins Agents Application Forms 104 96000 Dec 1960 5 M Sets Licenses Liquefied Petroleum 13200 1500 Annual Statements of Loan Co Books 126000 100 M Sets Company Agents Forms 105 118000 15 M Voucher Checks 49500 Jan 1961 56 Annual StatementsLoan Cos 4704 5 M Sets Ins Agents Forms 104 320 00 10 M Sets License Renewal Forms 101 38000 5M Sets Ins AgentsForms 102 34000 50 M Letterheads 52500 1M Insurance Forms 106 8500 2500 Vending Machine License Forms 245 00 Feb 1961 2500 Insurance FormsAppoint ment of AttorneyinFact 110 00 2M Kraft Clasp Envelopes 10445 500 Kenwood Cards 1250 Mar 1961 8M Sets Insurance Forms 102 54400 10 M Sets Insurance Forms 101 380 00 5 M Letterheads Envelopes and Plain Sheets 46800 1220272MIHMHH 138 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1961 Barfleld Envelope Company Aug 1960 50 M Envelopes Printed 52500 2 M Brown Manilla Envelopes 48 34 Dec 1960 15M Envelopes 47590 Jan 1961 1 M Kraft Clasp Envelopes 6925 Apr 1961 25 M Envelopes Printed 31250 10 M Window Envelopes 9500 June 1961 4 M Brown Manilla Envelopes Printed 17292 169891 Brandon Insurance Services Co Oct 1960 Insurance Annual Statement Forms 267893 Breedlove July 1960 18x10 Commercial Photo 1000 Sept 1960 Commercial Time and 5 Prints 3500 4500 Bowen Press Dec 1960 400 Insurance Study Manuals 68000 July 1961 5 M Monthly Report Forms 11000 790 00 Dempnock Jerry May 1961 4 Photographs 2000 Drinnon Inc Sept 1960 184 Zinc Engraved Newspaper Cuts 73560 Mar 1961 212 Newspaper Mats for News Release 13462 870 22 Fritz Morgan Sept 1960 2 8x10 Photographs 600 General Specialties Inc June 1961 1000 Hand Mirrors wCalendar and Printing 88 00 W H Giddins 12 Monthly Payments for Mailing Sorting and Addressing Fire Crackers 64165 Hadaway Charles Photographer April 1961 11 Glossy Prints for Publication 2000 Industrial Printers Dec 1960 2M Complaint Record Sheets 5125 Journal of Labor Jan 1961 State Official Page 1500 Mar 1961 State Official Page 1500 June 1961 State Official Page 1500 4500139 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1961 Longino Porter Inc JulyJune Publication of monthly Fire Cracker14 460 42 Aug 1960 Day Camp Issue Fire Cracker 18100 Aug 1960 4th July Special Run Fire Cracker 118 60 Sept 1960 Summer Camp Editor Fire Cracker 323 37 Camp Editor Fire Cracker 170 00 AugSept 1960 207 300 TwoColor Lithographed Blotters 1 89500 Sept 1960 15 M Jr Fire Marshal Cards and 50 M Jr Fire Inspector Cards 85500 Nov 1960 2M Georgia Insurance Code 721360 590 State of Ga List of Insurance Companies 1 940 00 Dec 1960 500 Cards Printed 2650 550 Annual Report Forms 189500 2080 GeorgiaSafety Fire Regulations 214500 Jan 1961 500 Explosive Licenses 5300 Feb 1961 4 Velox Films 2500 5 M Travel Expense Statements 80 00 Mar 1961 4 M Life Accident Health Study Manuals 204180 Mar 1961 2 M Property Casualty Study Manuals 171856 1M AdjustersStudy Manuals 151776 May 1961 2M Operation StopFire Folders 12500 June 1961 Overrun on Study Manuals 25733 4 M Appreciation Award Certifi cates 19200 3723394 W Lee Morrison Sons 34 412 Ritepoint Ball Pens Imprinted on Barrel 464562 National Printing Co Sept 1960 10 M Application to Purchase Explosive Permits 32925 ONeal Tracy July 1960 Photos and Developing Work 10550 Aug 1960 Photos for Reproduction 14700 Photos for Reproduction 150 00 Sept 1960 Photographs 21987 Photographs 187 00 Oct 1960 Photographs 4000 Nov 1960 1 Reprint 125 Apr 1961 Photos and Developing 2450 May 1961 Developing Films 675 88187140 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1961 Polaroid Corp Polaroid Copy Services Jan 1961 48 Prints Photos 635 41 Prints Photos 548 134 Prints Photos 1710 Feb 1961 127 Prints 1688 Mar 1961 412 3Jx4i Copies 5185 Feb 1961 256 Copies as Listed 3185 May 1961 Copies and Prints 1535 21 Prints 298 14784 M L Pope Photographer Oct 1960 5 Photos of Fire Training School 2500 Feb 1961 Developing and Prints 3600 Mar 1961 Developing and Prints 1500 Apr 1961 Films Developed for Publication 3300 May 1961 4 Photographs 2000 June 1961 Photo ServiceSafety Meeting 3000 Photo Coverage and Film Developing 52 00 Photo Coverage Fire Program 12400 33500 Pope and Cornett Nov 1960 Films and Developing 1900 Dec 1960 Films and Developing 2900 4800 Reeder and McGaughey Sept 1960 Medals Cup and Engraving for Summer Fire Sa f ety Camp 49 32 Rem Studios Dec 1960 4 Original Prints 1442 The Robbins Company Sept 1960 2389 Georgia Junior Fire Marshal Badges 69281 Nov 1960 5072 Georgia Junior Fire Marshal Badges 111584 180865 Roberts Company Sept 1960 3 Doz Pins with Fire Ax and Georgia Seal 6040 3 Doz Tie Clasp with Fire Ax and Georgia Seal 6040 Mar 1961 6 Doz Tie Clasp with Fire Ax and Georgia Seal 12096 June 1961 4 Doz Tie Clasp with Fire Ax and Georgia Seal 8064 3 Doz Pins with Fire Ax and Georgia Seal 6048 1 M Tie Clasp with Fire Ax and GeorgiaSeal 157500 195788141 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1961 Tommy Schultz Inc Aug I960 157 750 Assorted Folding Fans 617351 J W Simmons Clerk Mar 1961 Court Cost 2925 Superior Recording Service Mar 1961 Radio Spots Tapes etc 21867 May 1961 Radio Spots Tapes 18450 40317 Supreme Court of Georgia Feb 1961 Copy of Opinion 200 Tharp Gilbert Feb 1961 Photos for Publication 1600 Ed Winter Oct 1960 Sign for ParadeFire Marshal 1200 7340997fgggggfggggggggH 142 COMPTROLLER GENERAL OTHER EXPENSES JUNIOR FIRE MARSHAL CONFERENCE AUGUST 2127 1960 I A Dickerson Director State FFAFHA Camp Expense Junior Fire Marshal Conference Aug 21 through Aug 27 1960 6885 Meals for 405 Regular Delegates and Staff at 71JjE per Meal 4 922 77 523 Meals for Visitors Before and After Conference and Visitors During Conference at Tlii per Meal 37394 Rooms for Guests During Conference 25 Beds and Linen Furnished at 2 50 Each 6250 Drugs Purchased Not Covered by Insurance 772 Truck and DriverHauling School Desks 3 5 369 93 Extra Personal Services for this Conference are included in Personal Services Schedule HHi HaMMMMHMHBHnianHaaaHHBaaMnMMnanMi143 DEPARTMENT OF CONFEDERATE PENSIONSHMBMMHMHBMBHI M 144 DEPARTMENT OF CONFEDERATE PENSIONS RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 29000000 29000000 Budget Balancing Adjustment 3131000 4985272 Total Income Receipts 25869000 24014728 CASH BALANCE JULY 1st Budget Funds 3782131 4180493 29651131 28195221 PAYMENTS EXPENSE Personal Services Salaries 1321550 649800 Personal Services OrdinariesFees 41800 36400 Supplies 1W l0 Communication 22000 21505 Printing Publications 1124000 Repairs 6780 Insurance Bonding 563 6 25 Miscellaneous 1785 9 Pensions To Emp Ret System 86503 409 66 Pensions Confederate Widows 23962500 21546950 Equipment 33680 Total Expense Payments 25470638 23465676 CASH BALANCE JUNE 30th 4180493 4729545 29651131 28195221The Department of Confederate Pensions ended the fiscal year on June 30 1961 with a cash surplus of 4729545 of which 5195 was surplus from the Administration Account closed December 31 1960 and 4724350 was in the State Treasury and reserved for payment of pensions due after June 30 1961 AVAILABLE INCOME AND OPERATING COSTS State appropriation for the Administrative costs of the Department in the fiscal year was 1500000 The amount provided for Administrative costs was 728228 and the remaining 771772 was lapsed into the States General Fund The 728228 provided in addition to the cash balance of 1159293 at the beginning of the fiscal year made total funds available for Administration 1887521 145 DEPARTMENT OF CONFEDERATE PENSIONS SUMMARY FINANCIAL CONDITION 82326 of the 1887521 available funds was expended for Adminis trative cost and 5195 remained on hand December 31 1960 when the Administrative Account was closed The same 5195 balance remained on hand June 30 1961 at the close of the fiscal year Appropriation for payment of Pensions and Ordinaries Fees in the fiscal year ended June 30 1961 was 27500000 The amount provided with which to pay pensions and ordinaries fees was 23286500 and the remaining 4213500 was lapsed to the States General Fund as provided by law The 23286500 provided for pensions and ordinaries fees together with the 3021200 balance at the beginning of the year made a total of 26307700 available From the 26307700 available funds 36400 was paid in fees to county ordinaries and 21546950 pensions paid to widows of Confederate Soldiers and 4724350 remained on hand June 30 1961aGS 146 DEPARTMENT OF CONFEDERATE PENSIONS COMPARISON OF OPERATING COSTS Administrative expenses Ordinaries fees and Pension payments are compared in the following statement YEAR ENDED JUNE 30 PENSION PAYMENTS 1961 I960 1959 Widows of Confederate Soldiers 21501450 23914000 26708000 Widows of Confederate Soldiers in SoldiersHome 45500 48500 49000 21546950 23962500 26757000 ORDINARIES FEES Fees Based on 200 per Year Per Pensioner 36400 41800 45000 NUMBER ON PENSION ROLLS AT JUNE 1ST Widows of Confederate Soldiers 151 173 190 Widows of Confederate Soldiers in SoldiersHome 8 7 159 180 198 ADMINISTRATIVE EXPENSES Personal Services 649800 1821560 f 1319250 Supplies 10200 27157 27742 Communication 21505 22000 24000 Printing H24000 00 1124000 Other Administrative Expense 76821 95631 80771 1882326 1466338 2575763 Number of Employees on Payroll June30 0 3 4 Widows of Confederate Soldiers were paid at the rate of 11000 per month except the inmates of The Confederate Soldiers Home in Atlanta who received no pension but were paid 500 per month for incidental ex penses In the fiscal year ended June 30 1961 1124000 was expended for pub lishing a book entitled Roster of the Confederate Soldiers of Georgia 1861 1865 This amount represents only half the cost and the final payment the other 1124000 having been paid in the fiscal year ended June 30 1959147 DEPARTMENT OF CONFEDERATE PENSIONS GENERAL The State Division of Confederate Pensions was abolished by Act of the General Assembly of Georgia approved March 17 1960 and the duties powers and authority of the Division were transferred to the Department of Veterans Service effective December 31 1960 Pension Payments to Widows of Confederate Veterans are reported for the year ended June 30 1961 under the Department of Confederate Pensions in order to reflect the payments for the complete fiscal period The historical records of the Division were transferred to the Department of Archives and History in compliance with provisions of the Legislative Act of March 17 1960 Miss Lillian Henderson Director of the Department of Confederate Pensions until her retirement on December 31 1960 was bonded in the amount of 250000 with the General Insurance Company of America Bond No 412637 as required by law The cash balance of 5195 in the Fulton National Bank of Atlanta credited to the Confederate Pension and Record Department Lillian Hender son Director on December 311960 should be refunded to the State Treasury by Miss Henderson Records of the office of the Department of Confederate Pensions were found in good condition and all expenditures for the period under review were within the limits of Budget approvals and provisions of State law The State Division of Confederate Pensions and Records reported as the Department of Confederate Pensions was created by Act of the General Assembly approved March 24 1939 to handle Confederate pensions and records the Department of Public Welfare having had charge of same prior to that time Miss Lillian Henderson was appointed Director and served from April 1 1939 when the Division or Department began operations until the Division was abolished by Act of the General Assembly approved March 17 1960 effective December 31 1960 During this entire period of time the accounts and records of the Division of Confederate Pensions and Records were well kept and in no instance was there any criticism made in the annual audits of the Directors administration of the office Appreciation is expressed to the Director and the staff of the Department for the cooperation and assistance given the State Auditors officeIIS DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1961 NUMBER PENSION COUNTY Bacon Baldwin Banks Barrow Ben Hill Bibb Brooks Bulloch Butts Calhoun Candler CarrolL Chatham Chattahoochee Cherokee Clarke Clayton Cobb Colquitt Coweta Crawford Dude Dawson Decatur DeKalb Dodf Dooly Dougherty Douglas Earl Elbert Kniunuel Floyd Forsyth Franklin Fulton Oflmi 611 1 1 1 2 2 3 1 1 2 1 1 3 8 1 2 2 0 2 1 4 1 0 I 2 1 2 1 1 1 2 2 1 1 2 1 1 132000 132000 132000 264000 264000 484000 132000 132000 264000 132000 132000 396000 792000 132000 264000 363000 48400 264000 22000 528000 132000 oOO 8040 00 8040 00 225050 204000 165000 132000 132000 264000 132000 220000 204000 132000 88080 00 264000149 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1961 COUNTY Glascock Glynn Gordon Grady Greene Gwinnett Hall Haralson Hart Houston Jackson Jasper Jenkins Johnson Jones Lamar Laurens Long Lumpkin Madlson Meriwether Miller Mitchell Morgan Muscogee Newton Oconee Oglethorpe Pickens Polk Rabun Richmond Rockdale Seminole Sumter Tattnall Thomas NUMBER PENSION 611961 1 1 320 00 1 1 320 00 2 2 640 00 1 2 310 00 0 220 00 2 2 640 00 1 1 320 00 2 2 640 00 1 1 320 00 3 3 960 00 1 1 320 00 0 1 210 00 1 1 320 00 2 3 850 00 1 1 320 00 1 1 320 00 3 3 960 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 3 3 960 00 2 2 640 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 3 3 960 00 3 3 960 00 2 2 640 00 1 1 320 00 0 1 100 00 1 1 320 00 3 5 060 00 wm 150 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1961 NUMBER PENSION COUNTY Tift Towns Treutlen Troup Turner Twiggs Upson Walker Walton Ware Warren Washington Wheeler Whitfleld Wilkes Wilkinson Worth Soldiers Home 611961 1 1 320 00 1 1 320 00 1 1 320 00 2 3 520 00 2 2 640 00 1 1 320 00 1 1 320 00 0 55000 1 1 320 00 3 3 960 00 1 1 320 00 1 1 320 00 1 1 320 00 1 2 530 00 2 2 640 00 1 1 320 00 i 1 320 00 8 45500 159 21546950 hHHHbHI 151 STATE BOARD OF CORRECTIONS 152 STATE BOARD OF CORRECTIONS RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation190000000 207500000 Budget Balancing Adjustment 76230397 1140 83700 Revenues Retained Earnings 150213406 140209340 Transfers Other Spending Units 254 66 224 28 Total Income Receipts416418337 461770612 NONINCOME Private Trust Funds 38032937 39380371 CASH BALANCES JULY 1st Budget Funds 17139511 64253385 Private Trust Funds 7721960 6594318 4 793 127 45 5 719 986 PAYMENTS EXPENSE Personal Services1 309 374 98 Travel 8306471 Supplies Materialsr 1 943117 87 Communication Heat Light Power Water Publications Printing Repairs Rents Insurance Indemnities Pensions Benefits Equipment Miscellaneous 17 853 84 99 293 09 792 28 24 373 95 527 50 6 946 63 9 720 26 9 272 94 102 220 43 4 381 14 1 374 221 00 86 329 93 1 879 594 59 18 486 06 100 887 90 3 104 49 24 213 55 504 10 2 656 38 14 892 35 11 137 95 148 866 56 2 991 59 Total Expense Payments3610939 62 366788645 OUTLAYS Lands Buildings Personal Services Travel Supplies Materials Printing Publicity Repairs Miscellaneous and Other Equipment NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Private Trust Funds 32 457 11 30 944 82 21125 38 438 66 327 360 27 300 1 622 37 8222 10 915 77 7 332 52 391 605 79 383 054 06 642 533 85 1 225 090 54 65 943 18 76 692 83 4 793 127 45 5 719 986 86 153 STATE BOARD OF CORRECTIONS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Available Cash in Banks and in State Treasury Budget Funds Administration 3 988 59 Institutions 82110195 Outlay 40000000 122509054 Private Trust and Agency Funds Reidsville State Prison 7669283 Social Security 521 31 State of Gav Income Tax 87354 7808768 130317822 Accounts Receivable List on File Inmate Labor and Miscl Sales 1918126 Accounts in Litigation Appling Co Bd of Commissrs 38000 CityofBaxley 1660557 1698557 3616683 1 339 345 05 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Administration 462 00 Institutions 41897383 41943583 Social SecurityEmployer Contrib Administration 334 53 Institutions 18611 52064 41995647 RESERVES Private Trust and Agency Funds 7808768 Inst Outlay Fds in State Treas 40000000 47808768 SURPLUS For Operations Subject to Budget Approval Administration 319206 Institutions 43810884 44130090 1 339 345 05 154 STATE BOARD OF CORRECTIONS SUMMARY FINANCIAL CONDITION The State Board of Corrections ended the fiscal year on June 30 1961 with a surplus of 319206 available for administration and 43810884 for prison institution operations after providing the necessary reserve of 41943583 to cover outstanding accounts payable 52064 for employer contributions to Social Security and reserving 7808768 for Private Trust and Agency funds held on this date and 40000000 for Institutions Outlay funds in State Treasury REVENUE COLLECTIONS The State Board of Corrections is a revenuecollecting agency for receipts from farmings manufacturing and other activities at the Prison Total revenue collected in the year ended June 30 1961 was 140209340 which was retained by the Board as reimbursement of expense incurred in operations as authorized by Legislative Act approved February 25 1949 Revenue receipts retained the past year are compared with collections by the Board in the two previous fiscal periods as follows YEAR ENDED JUNE 30 Farm Sales Vegetables Corn Cotton Hides and Fats Cows and Hogs Tobacco Surplus Horses and Mules Peanuts and Pecans Cotton Seed Other Pine Straw 1961 1960 1959 18549 4 445 73 1150015 25 771 79 2 706 08 4 240 54 347 20 2 961 41 7 015 84 64170 5780 133 63 3 349 33 2 234 27 2 876 17 414 07 408 53 898 88 18400 28235 2175 00 1 500 00 11 740 91 21 245 84 41 343 21 I155 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 1961 1960 1959 Industrial Dept Sales Tags and Markers 28780965 26733770 24253023 Printing 759913 806430 419640 29540878 27540200 24672663 Inmate Labor 15929585 19513520 19214733 Road Contracts 83670108 91809851 101904122 Other Sales and Income Utility Services 1374000 1383761 1316500 Insurance Recoveries 378861 63444 Crushed Stone 6255566 6682481 8761687 Other Receipts 1494711 783914 425354 Sale of Furniture 391540 375095 13 82865 9894678 9225251 119 49850 Total Revenue140209340 150213406 161875689 AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Board for administration in the fiscal year ended June 30 1961 was 15000000 Appropriation for operation of the prison institutions under the control of the State Board of Corrections in the fiscal year ended June 30 1961 was 192500000 To meet expenditures given budget approval 74083700 was transferred from the State Emergency Fund under provisions of State Law making total allotment for the year 266583700 40000000 was transferred from the State Emergency fund as appropri ation for outlay in the fiscal year ended June 30 1961 In addition to the 321583700 total funds provided by allotment of State funds for administrative expense of the Board and operating expense of the Prison Institutions the Board collected and retained revenue amounting to 140209340 as previously referred to making total income for the year 461793040 From the 461793040 received 22428 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving available net income of 461770612156 STATE BOARD OF CORRECTIONS The 461770612 net income receipts and the 64253385 cash balance on hand at the beginning of the fiscal period made a total of 526023997 available 366788645 of the available funds was expended in the year for budget approved items of expense 36726298 was paid for land buildings and equipment and 122509054 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The Boards expenditures for operations for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 Administration 15155583 14423256 14367009 Institutions 164827865 131275408 130631515 Industries 8083473 10523867 11933292 Soap Factory 3009844 3703696 2388664 Garment Factory 5917351 15658 Farms 36047524 29604696 31828206 Correctional DetentionRome 3744517 3768798 3648208 Ga Indus Inst Alto 37521626 36584782 35713576 Desk Plant FactoryAlto 482102 654652 1475833 Rock QuarryBuford 242 694 38 273 330 96 263 68710 Prison Branches 104455620 111416554 123769175 Total Cost403514943 369304463 382124188157 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services1 374 221 00 1 309 374 98 1 288 766 94 Travel Expense 8632993 8306471 8655482 Supplies Materials 187959459 194311787 201952984 Communication 1848606 1785384 1730193 Lights Power Water 10088790 9929309 9358899 Printing Publicity 310449 79228 105404 Repairs Alterations 2421355 2437395 2117504 Rents 50410 52750 30720 Insurance Bonding 265638 694663 3789147 Pensions 1113795 927294 865456 Indemnities 1489235 972026 243500 Equipment 14886656 10222043 7270833 Miscellaneous 299159 438114 386578 Total Expense Payments3 667 886 45 3 610 939 62 3 653 833 94 OUTLAY Land and Buildings 35993046 7118924 13973203 Equipment 733252 1091577 2767591 Total Outlay 36726298 8210501 16740794 Total Cost403514943 369304463 382124188 Average Daily Inmate Count All Units 4595 4658 4648 Number of Employees June 30 Administration 21 20 20 Institutions 512 464 475 533 484 495 Figures on the number of inmates furnished by officials of the Board of Corrections covering all the prison branches show a decrease in average daily inmate count from 4658 to 4595 a net decrease of 63 in the year ended June 30 1961 Operating expense payments for the same period increased from 361093962 to 366788645 or 5694683 The Board of Corrections still assigns tubercular prisoners and approxi mately one hundred colored women prisoners to the Battey Tubercular Hospital Rome Georgia The Board of Corrections pays approximatelyASXiWetf 158 STATE BOARD OF CORRECTIONS fifty per cent of custodial expense of these prisoners and Battey Hospital pays the remainder and furnishes food and clothing for the use of the prisoners PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Fund receipts handled at the Tattnall Prison in the year ended June 30 1961 amounted to 36679955 which with a balance of 6594318 on hand at the beginning of the period made a total of 43274273 to be accounted for Of this amount 35604990 was disbursed for objects of trust and 7669283 remained on hand June 30 1961 the end of the fiscal year These funds are composed of Inmate Deposits Prison Stores accounts County deposits for discharge of prisoners and other similar accounts and are not a part of the funds for the maintenance and operation of the Prison Institutions Purchases are made at the Prison Stores by employees at the Prison for groceries and other commodities and the profits from the store are paid into the Athletic and Miscellaneous Account which is maintained for the benefit of the prisoners Inmate Deposits shown in the within report are the personal funds of the inmates at the Prison at Reidsville only No reports are made to the office of the State Board of Corrections of inmate deposits held at the various Prison branches Stores are being operated at the various Prison branches The Store accounts are investigated by Charles E Hall Investigator for the State Board of Corrections and reports are made to the State Board of Correc tions However the Store accounts are not included in the accounts of the State Board of Corrections and these accounts have not been audited by the State Department of Audits In addition to the above private trust and agency funds the Board held 52131 of contributions by employees to Social Security and 87354 State of Georgia Income Tax Withholdings which had not been remitted at June 30 1961 GENERAL Under the laws of the State of Georgia the State Auditor is required in his audits of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages 159 STATE BOARD OF CORRECTIONS The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the above attention is again called to the following transactions which were reported in audit for year ended June 30 1958 1Account Receivable due from the Board of County Commissioners Appling County Baxley Georgia in the amount of 38000 covering 760 Inmate hours at fifty cents per hour now in litigation According to files of the State Board of Corrections this 38000 repre sents labor which was performed during September 1956 and for which the State Board of Corrections has not received payment 2Account Receivable due from the City of Baxley Georgia in the amount of 1660557 now in litigation Invoices supporting this charge copies of which are on file in the office of the State Auditor are as follows Invoice No 1 dated April 30 1958 530180 Invoice No 2 dated April 30 1958 324000 Invoice No 3 dated April 30 1958 105600 Invoice No 4 dated April 30 1958 103457 Invoice No 5 dated April 30 1958 137800 Invoice No 6 dated April 30 1958 78680 Invoice No 7 dated April 30 1958 28000 Invoice No 8 dated April 30 1958 93040 Invoice No 9 dated April 30 1958 7000 Invoice No 10 dated April 30 1958 140000 Invoice No 11 dated April 30 1958 96000 Invoice No 12 dated April 30 1958 16800 1660557 Copies of letters and statements of investigations made in determining the above charge against the City of Baxley by the State Board of Corrections are on file in the office of the State Auditor Members of the State Board of Corrections on June 30 1961 were Mr C O Nixon Chairman Mr W B Morrison ViceChairman Mr L J Norris St Secretary Mr E Alvin Foster Member Mr W D Goff Member Covington Georgia Mt Vernon Georgia Thomson Georgia Forest Park Georgia Cordele Georgia 160 STATE BOARD OF CORRECTIONS J M Forrester is Director of the Board having been appointed to that office effective January 16 1955 Public Official Schedule Bond was on file and presented for examination written by the Wolverine Insurance Company Xo B32708 dated February 27 1961 covering J M Forrester as Director for 2500000 J B Hatchett as Assistant Director for 1000000 M H Doyle as TreasurerPurchasing Agent for 2500000 R P Balkcom Jr as Warden of Georgia State Prison for 2500000 and other officials and employees as listed in schedule attached to and made a part of the bond for amount shown for each respective indi vidual The conditions of the obligation of this bond are as follows Now therefore if each of the said Principals listed in said schedule shall 1 Faithfully account for all public and other funds or property coming into the Principals custody control care or possession 2 Shall truly and faithfully discharge all the duties imposed upon him by law or the rules and regulations of the State Board of Corrections as provided by Section 20 of Georgia Laws 1956 Vol 1 p 161 as amended by Section 5 of Georgia Laws 1957 Vol 1 pp 477 481 then this obligation to be void otherwise to be and remain in full force and effect Public Official Schedule bond written by the Wolverine Insurance Com pany No B32709 dated February 27 1961 provides coverage of 1000000 on Wardens and 500000 on Deputy Wardens as listed in schedule attached to and made a part of the bond The conditions of the obligation of this bond are the same as quoted in preceding paragraph for Bond No B32708 Financial books and records of the Board of Corrections for the current year are well kept all known receipts for the period under review have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board of Correc tions for the cooperation and assistance given the State Auditors office during this examination and throughout the yearSTATE BOARD OF CORRECTIONS TRUST AND AGENCY FUNDS REIDSVILLE STATE PRISON YEAR ENDED JUNE 30 1961 161 Balance Balance FUND 711960 Receipts Payments 6301961 Athletic and Miscellaneous Transfer from Store Acct 35 000 00 Subscriptions to The Spokesman 1 301 38 Rock Quarry Prison Branch 200 00 Ga Wardens Assn 12500 Confiscated Cash 1 50 Beauty and Barber Sbp Sups 126255 Films and Music i 103 50 Books Subscriptions and Religious Materials 682 97 Aid to Discharged Inmates 34116 Funeral Expenses 395 50 Doctors and Medical Supplies 66 26 Flowers 55 75 Personal ServicesStore Boys 98 00 EquipmentRepairs Building Materials Supplies and Miscl 28 129 96 Balances10 441 95 14 93418 10 441 95 36 627 88 32 135 65 14 934 18 Inmates Deposits2755507 22401322 20834331 4322498 Store2779466 1833409 SalesPurchases 13912959 11359016 Transfer to Athletics 35 000 00 Sales Tax Store Acct 151 50 2 028 86 1 980 78 199 58 65 94318 366 799 55 356 049 90 76 692 83163 DEPARTMENT OF DEFENSEHHHHHf 164 DEPARTMENT OF DEFENSE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 54500000 54500000 Budget Balancing Adjustment 12553590 14925940 Revenues Retained Grants from U S Government 69 681 07 14522827 Donations 22340435 12077555 Earnings Recoveries 629055 15000 Transfers Other Spending Units 1941443 267534 Total Income Receipts 84996416 95773788 CASH BALANCES JULY 1st Budget Funds State Defense Corps 297591 297591 Budget Funds 22435565 40250448 Total107729572 136321827 PAYMENTS EXPENSE Personal Services 27266966 32259797 Travel 1887000 2780495 Supplies Materials 1690194 2593357 Communication 1365477 1528443 Heat Light Power Water 572318 565830 Publications Printing 29081 94865 Repairs 3 661 22 1 969 80 Rents 116483 256884 Insurance 1344052 86531 Indemnities 1475 06 Pensions Benefits 1259931 1405719 Equipment 697851 1305074 Miscellaneous 278222 181949 Grants to Civil Divisions 24625795 21966150 Total Expense Payments 61646998 65222074 OUTLAYS Lands Buildings Contracts 5534535 32454413 CASH BALANCES JUNE 30th Budget Funds State Defense Corps 297591 297591 Budget Funds 402 504 48 383 477 49 Total 107729572 136321827 State Defense Corps Account inactive165 DEPARTMENT OF DEFENSE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Budget Funds For Operations and Armory Construction For Civil Defense Administration LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Amory Contracts to Mature Schedule 268 062 25 For Federal Civil Defense Administration 800000 SURPLUS For Operations Subject to Budget Approval 375 477 49 8 000 00 383 477 49 20087 276 062 25 107 214 37 383 477 49 Does not include estimated State cost of seven Armories to be constructed 103 750 00166 DEPARTMENT OF DEFENSE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Defense combining the military agency and the civil defense agenc as created under provisions of Act of the General Assembly approved Febru ary 2 1955 This Department was previously reported as the Department of Public Defense and prior to the year ended June 30 1957 activities of the Military Division and the Civil Defense Division were shown separately FINANCIAL CONDITION The Department of Defense ended the fiscal year on June 30 1961 with a surplus of 10721437 available for operations subject to budget approvals after providing the necessary reserve of 120087 to cover outstanding accounts payable and reserving 26806225 for construction of new armories through out the State and 800000 for Civil Defense funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of all divisions of the Department of Defense in the fiscal year ended June 30 1961 was 54500000 To meet expenditures approved on budget 14925940 was transferred from the States Emergency Fund under provisions of State law making total allot ment of State funds for the fiscal year 69425940 In addition to the 69425940 funds provided as the current years appro priation the Department of Defense received 12077555 from donations for armory construction 15000 from sale of old equipment and 14522827 from the U S Government for Civil Defense making 96041322 total re ceipts for the fiscal year From the 96041322 received 267534 was transferred to other units of the State Government leaving net income of 95773788 The 95773788 net income and the 40250448 cash balance at the beginning of the period made a total of 136024236 available with which to meet expenditures approved on budget for the fiscal year 65222074 of the available funds was expended for current expenses of operating the Department 32454413 was paid for construction of armories and 38347749 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 20087 in outstanding accounts payable 26806225 is reserved for construction of new armories in progress 800000 for Federal Civil Defense projects and the remainder of 10721437 will be available for expenditure in the next fiscal period subject to budget reapprovals167 DEPARTMENT OF DEFENSE Operating costs the past year include payments of 17092390 for National Guard Unit allowances and 4777410 Grants to Cities and Counties from Federal funds for Civil Defense equipment Federal Civil Defense funds from which Grants to Cities and Counties were made were handled by the State Treasurer as Custodian and payments were made on authorizations signed by the State Adjutant General COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department of Defense for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY Office and Administration and State Armories Oatoosa Rifle Range Natl Guard Organizations Oonstr of ArmoriesBldgs State Active Duty Serv Grants to CitiesCounties Operational Survival Plan Project BY OBJECT EXPENSE Personal Services 322 597 97 Travel Expense 27 804 95 Supplies 2593357 Communications 15284 43 Heat Light Power Water 565830 Printing Publicity 94865 Repairs 196980 Rents 256884 Insurance and Bonding 865 31 Equipment 1305074 Natl Guard Units 17092390 Pensions 1405719 Indemnities Grants to Cities and Counties for Equipment 4873760 Miscellaneous 1 81949 Total Expense Payments 652 220 74 1961 1960 1959 403 165 17 331 969 40 376142 65 600 00 150 00 170 923 90 178 709 50 130 765 80 324 544 13 55 345 35 126 212 21 29 394 07 38 092 63 53 125 03 48 737 60 67 548 45 178122 70 42 638 40 976 764 87 671 815 33 907 606 79 272 669 66 18 870 00 16 901 94 13 654 77 5 72318 290 81 3 661 22 1 164 83 13 440 52 6 978 51 178 709 50 12 599 31 1 475 06 67 548 45 2 782 22 i 311 929 78 20 554 75 38 564 47 13 550 49 529 08 13 552 60 5 18317 786 14 40 320 23 9 067 04 130 765 80 11167 51 1750 178 122 70 2 520 32 616 469 98 781 394 58mi8ii 168 DEPARTMENT OF DEFENSE YEAR ENDED JUNE 30 BY OBJECT 1961 i960 1959 OUTLAY Armory Construction 32454413 5534535 12621221 Total Cost Payments 97676487 67181533 90760679 Number of Employees on Payroll June30 73 48 5g Three years Premium SERVICE CONTRACT DIVISION On Pages 21 through 25 of the unit report are reported as a memorandum account only the operations of the Service Contract Division to which the U S Government contributed 36324660 and the Department of Defense 7138000 AUTOMOBILES USED BY THE DEPARTMENT OF DEFENSE The Department of Defense does not own any automobiles However U S Governmentowned cars are used by the Military Division of the Department and repairs and upkeep of these cars paid for by the Department of Defense BUILDING PROGRAM A building program for constructing new armories was begun during the year ended June 30 1954 and on page 7 of the unit report will be found a schedule of payments that have been made from beginning of contracts through June 30 1961 Estimated cost of new armories to be constructed is shown in schedule on Page 9 of the unit report When the building program was first begun no local aid was furnished and the State paid all of the cost above the threefourths provided by the Federal Government iBHHaaBH169 DEPARTMENT OF DEFENSE GENERAL Bond of Adjutant General Hearn is written by the Fidelity and Casualty Company of New York F95315 dated January 12 1959 for 1000000 and the condition of the obligation is as follows Whereas the abovenamed Principal has been duly appointed or elected to the office of the Adjutant General of the State of Georgia for the term of office beginning on January 12 1959 and ending in definitely Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation to be void otherwise it shall remain in force Earl Bodron Service Contract Officer is bonded for 1000000 with the United States Fidelity and Guaranty Company Bond 231980759555 dated April 8 1955 covering faithful performance of duties Premium on this bond has been paid to March 10 1962 Mrs Daisy B Sills Accountant for the Department of Defense is not under bond Unit Commanders of the Georgia National Guard and the Air National Guard are bonded for 200000 each for faithful performance of duties under schedule bond 2319107129859 effective for the period beginning June 1 1959 and premium has been paid on this bond for four years Books and records of the Department of Defense were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Defense for the cooperation and assistance given the State Auditors office during this examination and throughout the year170 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1961 Balance FEDERAL FUNDS 71 60 Albany City of Americus City of Atlanta City of Augusta City of Cairo City of Calhoun City of Cartersville City of Chatham County Clarke County Clayton County Cochran City of Cobb County Dalton City of Dooly County East Point City of Gainesville City of Glennville City of Griffin City of 800000 Balance Receipts Payments 63061 1 688 40 1 688 40 170 10 17010 10 777 90 10 777 90 2 727 90 2 727 90 1 528 80 1 528 80 339 50 339 50 508 90 508 90 10 315 20 10 315 20 1 330 00 1 330 00 254 80 254 80 70000 70000 1 600 90 1 600 90 33950 339 50 255 50 255 50 2 034 20 2 034 20 899 50 899 50 170 10 17010 8 000 00 nnnnnnwBHMMi171 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1961 FEDERAL FUNDS Hapeville City of LaFayette City of Laurens County Macon City of Monroe City of Moultrie City of Polk County Rome City of Smyrna City of Statesboro City of Sylvania City of Thomaston City of Thomasville City of Warner Robins City of Washington City of Balance Balance 7160 Receipts Payments 6 30 61 1 274 00 1 274 00 17010 17010 70000 70000 3 244 50 3 244 50 1113 00 111300 214 20 214 20 8540 8540 1102 50 1102 50 710 50 710 50 135 80 135 80 8540 8540 68110 68110 8540 8540 1 981 00 1 981 00 55000 550 00 8 000 00 47 774 10 47 77410 8 000 00 172 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1961 MILITARY DIVISION Location Contractor AlbanyAmericus Eng Constr Co AlbanyWesting Elec Sup Co AmericusAndru Constr Co AtlantaSam N Hodges Jr Atlanta Edward Johns Augusta TriState Constr Co Bainbridge AlbrittonWilliams Inc BrunswickWhaley Mintor Co CalhounAmerson Constr Co CalhounMorris Hall Arch CantonW B Presley CantonMorris Hall Arch CedartownL L Simonton ColumbusWilliams Constr Co ColumbusHuelL Crockett Arch Cordele W M Crawford CovingtonTaylor Constr Co 13 DaltonSimonton Constr Co Dawson American Eng Constr Co DouglasPlant Constr Co DouglasvilleW H Cronic Dublin Dublin Constr Co Eastman TriState Constr Co EatontonAmerson Constr Co Eatonton Morris Hall Arch ElbertonHerndon Smith Fitzgerald Lewis Beverly Assoc ForsythC A Kendrick Constr Co GainesvilleTriangle Constr Co GainesvilleJohns Assoc Inc Arch Griffin C A Kendrick Constr Co HartwellCity Lumber Co Hartwell T L Ford HartwellHarpers Builders Sup Inc Hartwell James M Hunt Arch Hawkinsville Assoc Builders of Georgia JacksonE R Scott Sons LaGrange Andru Constr Co Lavonia Christian Hdw Co Lavonia City Lumber Co Lavonia Harbin Lumber Co LavoniaMarvin H Smith State Local Funds Funds 14 618 75 8 14 618 75 8530 15 000 00 6 795 50 25 649 66 25 649 67 2 872 76 30 778 37 30 778 38 25 327 50 18 737 50 18 737 50 14 973 50 15 398 50 1 275 63 11 689 37 11 689 38 91177 13 372 37 13 372 38 25 250 00 25 250 00 3 487 00 11 875 00 11 875 00 13 982 87 13 982 88 13 749 50 13 749 50 11 675 87 11 675 88 10 934 16 10 93416 12 498 25 12 498 25 14 868 75 14 868 75 12 948 12 12 94813 12 556 13 12 55614 979 38 12 497 50 12 497 50 12 112 50 12 112 50 14 436 77 14 436 78 13 439 47 14 325 48 1 082 83 11 876 12 11 876 13 1 485 00 278 00 15 000 00 12 532 64 1 101 30 13 277 50 13 277 50 11 687 50 11 687 50 6 996 07 15 000 00 719 00 1 595 00 2 478 29 6353 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1961 173 State and Local Funds State and Payments Local 7160 Funds Due Federal Total Payments To Total Contractors Funds Contract Prior Yrs 63061 Payments 63061 87712 50 116 950 00 29 237 50 29 237 50 8530 S 8530 8530 65 386 50 87182 50 21 795 50 21 795 50 148 869 67 200169 00 51 299 33 8 336 71 11 209 47 2 872 76 184 670 25 246 227 00 61 556 75 61 556 75 75 982 50 101 310 00 25 327 50 25 327 50 112 425 00 149 900 00 37475 00 37 475 00 90 841 00 121 213 00 30 372 00 30 372 00 1 275 63 954 55 321 08 1 275 63 70136 25 93 515 00 23 37875 23 378 75 91177 911 77 91177 80 234 25 106 979 00 26744 75 26 744 75 151 500 00 202 000 00 50500 00 50 500 00 3 487 00 3 487 00 3 487 00 71 250 00 95 000 00 23 750 00 23 750 00 83 897 25 111 863 00 27 965 75 27 965 75 82 497 00 109 996 00 27 449 00 27 499 00 70 055 25 93 407 00 23 351 75 23 351 75 65 604 94 8747326 21 868 32 21 868 32 74 989 50 99 986 00 24 996 50 24 996 50 89 212 50 118 950 00 29737 50 29 737 50 77 688 75 103 585 00 25 896 25 25 896 25 75 336 83 100 449 10 12 973 40 12 973 40 12138 87 2 93813 3 917 51 610 23 610 23 36915 74 985 00 99 980 00 24 995 00 24 995 00 72 675 00 96 900 00 24 225 00 24 225 00 86 620 65 115 494 30 28 873 55 28 873 55 81 636 85 109 401 80 887 85 887 85 26 87710 3 183 84 4 266 67 674 69 674 69 40814 71 256 75 95 009 00 1 485 00 278 00 23 752 25 23 752 25 1 485 00 27800 64 999 46 92 53210 1 323 54 1 323 54 26 20910 2 599 98 3 70128 688 31 688 31 412 99 79 665 00 106 220 00 26555 00 26 555 00 70125 00 93 500 00 23 375 00 23 375 00 65 988 23 87 984 30 21 996 07 21 996 07 71900 71900 71900 1 595 00 1 44746 137 20 1 584 66 1034 2 478 29 377 37 2100 92 2 478 29 6353 6353 6353 174 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1961 MILITARY DIVISION Location Contractor Lavonia South Atlantic Constr LavoniaJames M Hunt Arch Lawrenceville Gwinnett Concrete Prod Co Lawrenceville Triangle Constr Co Lawrenceville Edward Johns Arch LouisvilleR B Wright Constr Co LouisvilleLyman H Robertson Arch Lyons Wilson E Collins LyonsLyman H Robertson Arch Macon H G Tinker Co MaconW M Good Constr Co Macon Bernard A Webb MariettaE Jack Smith Constr Co MariettaBothwell Nash Arch Milledgeville Evans Constr Co Montezuma H G Tinker Inc Monroe W H Cronic NewnanC A Hendrick PerryShaffer QuitmanBarber Constr Co QuitmanAddy Norris Arch ReidsvilleT D Salter ReynoldsTriangle Constr Co ReynoldsJohns Assoc Arch Rome Johnson Johnson RomeMorris Hall Arch Sandersville Troy P Slater Const Co SavannahHugh Jackson Constr Co Savannah Thomas Hutton Assoc Arch SpringfieldEvans Constr Co StatesboroGilbert Constr Co StatesboroEdwin C Eckles Arch SwainsboroL L Simonton ThomastonSimonton Constr Co Thomasville H H Constr Sup Co Inc ThomsonKnox Const Co Toccoa J N Braswell Co ValdostaJ N Bray Co Washington H D Griffen Way crossPlant Constr Co Waynesboro M H McKnight WinderW H Cronic State Local Funds Funds 12184 68 12 184 69 974 77 1 595 00 14 109 71 14109 71 1 241 65 12 112 50 12 112 50 94478 12 229 75 12 229 75 953 92 24 914 37 24 914 38 26 473 97 26 473 97 5 519 73 13 256 05 25 443 46 1 509 28 27 838 75 11 228 25 11 694 50 11 04932 11 049 31 12 250 00 12 250 00 26 439 70 12 626 71 13 569 21 906 45 8 937 49 15 000 00 13 436 57 14 136 58 1 075 35 13 056 00 13 056 00 1 566 72 13 629 37 13 629 38 69 715 27 137 226 15 10 838 99 14 474 25 20 145 71 20145 71 2 336 90 13 441 87 13 441 88 12 611 00 12 611 00 11 587 50 11 587 50 11 862 50 11 862 50 12 372 37 12 372 38 12 936 62 12 936 63 15 000 00 8 743 67 12 345 68 12 345 68 12151 75 12151 75 21126 25 93565218 93198228175 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1961 State and Local Funds Payments State and Local 7160 Funds Due Federal Total Payments To Total Contractors Funds Contract Prior Yrs 63061 Payments 63061 5 73 108 13 97 477 50 24 369 37 2 924 33 3 89910 847 24 847 24 127 53 1 595 00 605 63 605 63 989 37 84 658 28 112 877 70 28 219 42 3 724 97 4 966 62 826 83 826 83 414 82 72 675 00 96 900 00 24 225 00 24 225 00 2 834 32 3 77910 944 78 944 78 73 378 50 97 838 00 953 92 24 459 50 953 92 24 459 50 953 92 149 486 25 199 315 00 49 828 75 49 828 75 158 843 83 211 791 77 45 255 42 7 692 52 52 947 94 5 51973 5 351 77 167 96 5 519 73 79 536 34 118 235 85 27 645 40 27 645 40 11 05411 3 101 92 4 611 20 940 40 940 40 568 88 83 516 25 111 355 00 27 838 75 27 838 75 67 369 50 90 292 25 22 922 75 22 922 75 66 295 89 88 394 52 22 098 63 22 098 63 73 500 00 98 000 00 24 500 00 24 500 00 79 319 08 105 758 78 26 439 70 26 439 70 75 758 28 101 954 20 23 369 98 23 369 98 2 825 94 906 45 613 65 292 80 906 45 71 812 48 95 749 97 23 937 49 23 937 49 81 619 44 109192 59 24 885 84 24 885 84 2 687 31 1 075 35 663 35 663 35 412 00 78 336 00 104 448 00 26112 00 26112 00 4 700 16 6 266 88 1 566 72 1 566 72 81 776 25 109 035 00 27 258 75 27 258 75 418 291 70 625 23312 174 691 16 174 691 16 32 250 26 20 365 02 31 204 01 9 932 17 9 932 17 906 82 43 422 75 57 897 00 14 474 25 14 474 25 111 686 23 151 977 65 40 291 42 6 477 80 8 814 70 1 752 68 1 752 68 584 22 80 651 25 107 535 00 26 883 75 26 883 75 75 666 00 100 888 00 25 222 00 25 222 00 69 525 00 92 700 00 23175 00 23175 00 71 175 00 94 900 00 23 725 00 23 725 00 74 234 25 98 979 00 24 744 75 24 744 75 77 619 75 103 493 00 25 873 25 25 873 25 71 231 01 94 974 68 23 743 67 23 743 67 74 074 07 98 765 43 24 691 36 24 691 36 72 910 50 97 214 00 24 303 50 24 303 50 63 750 00 84 876 25 21 126 25 21 126 25 5 242 656 07 7110 290 53 1 275 028 08 324 54413 1 599 572 21 268 062 25 176 DEPARTMENT OF DEFENSE ESTIMATED COST OF ARMORIES TO BE CONSTRUCTED JUNE 30 1961 State Funds Baxley 15 000 00 Glennvllle 1500000 Hinesville 1375000 Jesup 1500000 Moultrie 1500000 Sparta 1500000 Tifton 1500000 103 750 00 Local Federal Funds Funds Total 15 000 00 90 000 00 120 000 00 15 000 00 90 000 00 120 000 00 13 750 00 82 500 00 110 000 00 15 000 00 90 000 00 120 000 00 15 000 00 90 000 00 120 000 00 15 000 00 90 000 00 120 000 00 15 000 00 90 000 00 120 000 00 10375000 622 500 00 830 000 00 177 DEPARTMENT OF EDUCATION i DEPARTMENT OF EDUCATION RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 15191000000 Budget Balancing Adjustment Revenues Retained Grants from U S Government Vocational Education l 360 489 05 Vocational Rehabilitation 2 647 955 73 Lunch and Milk Programs 3 999 724 74 Veterans OntheJob Training 6326733 National Defense Program 558 652 65 Rural Library Extension 223 578 00 Graduate Fellowships Donations 2546000 Earnings Educational Services 912 644 24 Transfers Other Spending Units 2228 092 14 Total Income Receipts 159 473 679 60 NONINCOME Private Trust Funds 21 947 73 CASH BALANCE JULY 1st Budget Funds 918376514 1961 151 910 000 00 19 016 323 88 1 409 382 82 3 384 312 32 3 896 627 85 43 743 69 2 189 237 83 221 848 00 12 200 00 18 793 77 721 553 32 2 540 476 56 18028354692 23160 54 9 224 249 41 16867939247 18953095687 11 M BNIMMMMDEPARTMENT OF EDUCATION 179 PAYMENTS 1960 1961 EXPENSE Personal Services 292555749 332813864 Travel 31259334 36437013 Supplies Materials 9264368 11348467 Communication 12705261 14728395 Heat Light Power Water 945681 809680 Publications Printing 7420560 9308362 Repairs 2709965 1773094 Rents 13240544 12705073 Insurance 3170488 36391 Indemnities 50 00 Benefits Pensions 297013944 325924562 Grants to Civil Divisions 147 550 097 85 162115 566 68 Equipment 13673302 24485839 Miscellaneous 11356091 25368577 Total Expense Payments154 503 300 72 170 072 959 85 OUTLAY Building Improvements Personal Services 2999379 487360 Travel 31540 Printing Publicity 37680 34927 Supplies Materials Other Costs 2124222 247468 Contracts 39361607 5267228 Equipment Furniture 1017800 1422674 Equipment Text and Library Books 4 474 487 73 4 636 764 92 NONCOST Private Trust Funds 2194773 2316054 CASH BALANCE JUNE 30th Budget Funds 922424941 1472315959 168 679 392 47 189 530 956 87180 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH BUDGET FUNDS In Banks State Funds Administration 83 434 89 Instruc and Instruc Material 127285112 Vocational Education 342 65741 Lunchroom Division 6 670 54 Surplus Commodity Division 655349 Surplus Property Division 188 579 56 Vocational Rehabilitation 287 708 27 Special Funds 1455337 Federal Vocational Education 220 939 35 Veterans Related Training OnJob 35468872 Lunchroom Division 141 454 01 National Defense Program 1356 41816 Vocational Rehabilitation 155 570 81 In State Treasury For Operations 415149462 For Capital Outlay 613958527 Total Budget FundCash PRIVATE TRUST AND AGENCY FUNDS In Banks Teacher Retirement 149 63 Employees Retirement 576580 Social Security 10 967 74 ACCOUNTS RECEIVABLE General Administration 43 571 64 Surplus Property Division 5161566 Scholarships for Prospective Teachers Refund 50 00 2 203 008 65 2 229 071 05 10 291 079 89 14 723159 59 16 883 17 95 237 30 14 835 280 06 dM msiauuuammmmmmmm181 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING General Administration 105 826 88 School Administration 3500000 Board of Education 1973000 Instruc andlnstruc Material 208088317 Vocational Education 57500316 VeteransRelated OnJob Training 4539010 Lunchroom Division 146146 01 Surplus Commodity Division 1 94605 Surplus Property Division 7112 03 National Defense Program 1 882101 35 Scholarships for Prospective Teachers 9 995 00 Vocational Rehabilitation 26894263 517807638 RESERVES SPECIAL COMMITMENTS North Georgia Trade and Voc School 13000000 South Georgia Trade and Voc School 249 999 00 Area Trade School 33439100 WaycrossT V 46500000 County School Supts Salaries 374479 Capital Outlay Funds 613958527 Special Funds 14 553 37 7 337 273 43 CONTRACTS TO MATURE Instruc andlnstruc Material 824827 Vocational Education 23764360 Surplus Commodity Division 94630 Surplus Property Division 4 766 00 Scholarships for Prospective Teachers 130820 25291237 UNEARNED INCOME General Administration 55401 Instruc andlnstruc Material 44683053 Vocational Education 1202047 Surplus Commodity Division 1 476 94 Surplus Property Division 228 31719 68919914 FEDERAL FUNDS Vocational Education 41 921 79 Veterans Related OnJob Training 309 298 62 National Refense Fund 186965 Vocational Rehabilitation 144 200 00 497 290 06 OTHER Private Trust and Agency Funds 16 88317 SURPLUS In Banks 14295534 In State Treasury 720 69017 863 645 51 14 835 80 06182 DEPARTMENT OF EDUCATION SUMMARY INTRODUCTION The operations of the State Department of Education for the fiscal year ended June 30 1961 are reported herein covering the following divisions and funds AdministrationState Department Grants to County and City School Systems Instruction and Instructional Materials Lunchroom and Milk Programs Vocational Education Vocational Rehabilitation Veterans Training Program Surplus Commodities War Surplus Property Special Fund Capital Outlay Funds National Defense Education Program Separate reports have been filed covering institutions operated by the Department of Education as follows North Georgia Trade and Vocational SchoolClarkesville South Georgia Trade and Vocational SchoolAmericus School for the Deaf Academy for the Blind FINANCIAL CONDITION The Department of Education ended the fiscal year on June 30 1961 with an unallotted and unencumbered surplus of 86364551 after providing reserves of 517807638 for liquidation of accounts payable and purchase orders outstanding 733727343 for special commitments and capital outlay fund 25291237 for contracts to mature 68919914 for unearned income and 49729006 for Federal funds on hand Private Trust funds held by the Department on June 30 1961 amounted to 1688317 Since June 30 1961 50200000 of the above 86364551 surplus has been allocated for construction of facility at Warm Springs Excerpt from minutes of State Board of Education meeting on September 13 1961 is quoted as follows WHEREAS the construction of the trade training center for the physically handicapped at Warm Springs under the State School Building Authority is not feasible at this time and183 DEPARTMENT OF EDUCATION WHEREAS the funds for the construction of the facility must be pro vided at the earliest possible date in order to match available federal funds therefore The State Board of Education hereby resolves that funds be provided for this project from such sources as may be available and authorizes the State Superintendent of Schools to prepare such budget amend ments as may be needed to make available the necessary funds Total undrawn appropriation funds in the State Treasury on June 30 1961 were 1029107989 of which 415149462 was for current operations and 613958527 for capital outlay allotments These amounts are gross credit balances before taking into consideration provisions for liquidation of outstanding encumbrances AVAILABLE INCOME AND OPERATING COSTS State appropriation for the operation of all the units of the Department of Education in the fiscal year ended June 301961 was 13741000000 which was increased to 15092632388 by transfer of 1351632388 as a special appropriation from the State Emergency Fund to meet expenditures given budget approval as provided by law Appropriation for capital outlay for the year ended June 30 1961 was 1450000000 which was increased to 2000000000 by transfer of 550000000 as a special appropriation from the State Emergency Fund to meet expenditures approved on budget under provisions of State Law In addition to the income from appropriations the Department received 1115735251 in Grants from the U S Government 1879377 from gifts and 72155332 from earnings making total receipts for the year 18282402348 From the 18282402348 received 254047656 was transferred to or from various units as listed below leaving 18028354692 net income available to the Department of Education TO State Personnel Board for Merit System Administration 989360 Academy for the Blind 34455579 School for the Deaf 59022880 North Georgia Trade and Vocational School 755 320 23 South Georgia Trade and Vocational School 62060695 University Branches Georgia State College for WomenMilledgeville 17951 85 Georgia Southern CollegeStatesboro 832 78 Georgia Institute of TechnologyAtlanta 5209705 Abraham Baldwin Agriculture CollegeTifton 921237 University of GeorgiaAthens 151766 70 West Georgia CollegeCarrollton 1118 75 Fort Valley State CollegeFort Valley 953546M 184 DEPARTMENT OF EDUCATION FROMWelfare Department Welfare DepartmentTr Sch for BoysMlYledgevllie Health DepartmentMilledgeville State Hospital Health DepartmentBattey State Hospital 14 663 88 463 95 732704 188 90 540 476 56 The 18028354692 net income together with 9224 249 41 cash Imomtrt begInning f the fiSCal year made total funds avaiIable 18901779633 From the 18950779633 funds available 494563397 was expended for administration and supervision 16211556668 for Grants to County and City SchoolJtems 301175920 for Vocational Rehabilitation Trainee costs 463676492 for library and textbooks and 74 91197 for buildings and improvements and 1472315959 remained on hand June 30 1961 the end of the fiscal year I7f8nt7fmaining f baknCe P1US 9523730 accounts receivable o 17807638 is reserved for liquidation of accounts payable and purchase LTS gf77667500 fr Spedal and restricted Pesand the 863 64551 remainder represents the excess of funds which have been pro vided over obligations incurred and will be available for expenditure in the next fiscal period subject to reapprovals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the statement following YEAR ENDED JUNE 30 1961 I960 1959 BY ACTIVITY Grants to County and City School Systems162 Administration i Instruc andlnstruc Material 5 Lunch Room Program Surplus Commodities Vocational Education Vocational Rehab 4 Veterans OntheJob Training War Surplus Property National Defense Funds Special Funds Scholarships for Teachers Scholarships for Prospective Teachers 115 566 68 147 550 097 85 140 516 325 93 505 461 74 1 153 579 07 987 169 52 257 777 55 5 444 776 60 4 970 552 81 109 474 97 107 002 29 108 582 78 65 599 63 62 998 20 54 955 48 547 690 09 564 036 86 620 302 43 662 482 83 4 209 597 86 3 997 958 54 36 380 38 37 904 75 38 839 58 278 377 80 234 528 60 4 586 23 169 379 36 58 402 27 35 403 02 10 436 45 8 676 00 28 684 00 138 746 80 174 784 636 74 15943319533 151474502 JMMBHHBMbbhbibm oi IDEPARTMENT OF EDUCATION 185 YEAR ENDED JUNE 30 1961 1960 1959 BY OBJECT Personal Services 332813864 292555749 269956274 Travel Expense 36437013 31259334 30160531 Supplies Materials 11348467 9264368 11024586 Communication 14728395 12705261 11820310 Heat Lights Power Water 809680 945681 434936 Printing Publications 9308362 7420560 9401124 Repairs 1773094 2709965 1582597 Rents 12705073 13240544 11902817 Insurance Bonding 36391 3170488 94936 Pensions Retirement 24748642 20799478 18704849 Indemnities 50 00 Equipment 24485839 13673302 10955207 Miscellaneous 25368577 11356091 1546589 Grants16211556668 14755009785 14051632593 Trainee CostsVoc Rehabil 301175920 276214466 264813321 170 072 959 85 154 503 300 72 146 940 306 70 OUTLAY Bldgs Improvements 6068523 44522888 11232444 Equipment 465099166 448466573 442187174 174 784 636 74 159 433195 33 151 474 502 88 Number of Employees on Payroll June 30 Administrative Instruc and Instruc Mtl Vocational Education Veterans Related Training Lunchroom Division Surplus Commodity Vocational Rehabilitation Surplus Property 206 168 136 102 94 94 67 67 65 6 5 6 16 18 10 229 20 11 9 262 25 43 37 34 713 628 589 GENERAL Membership of the State Board of Education is as follows Paul S StoneFirst District Waynesboro Motor Courts Waynesboro Georgia Robert Byrd WrightSecond District Moultrie Georgia186 DEPARTMENT OF EDUCATION Thomas NesbittThird District Cordele Georgia James S Peters ChairmanFourth District Manchester Georgia David F RiceFifth District Atlanta Georgia Francis F ShurlingSixth District Wrightsville Georgia Henry A Stewart Sr ViceChairmanSeventh District Cedartown Georgia Lonnie E SweatEighth District Blackshear Georgia Mrs Bruce SchaeferNinth District Toccoa Georgia Zack DanielTenth District Lavonia Georgia In the fiscal year ended June 30 1956 the State Department of Education charged the Johnson County School System with 6641600 for overpayments from the State to this School System based on pupil enrollment figures sub mitted by the Johnson County Board of Education in excess of actual pupil enrollment 1545075 of the 6641600 was collected by the State by de duction from May and June 1956 allotments in the fiscal year ended June 30 1956 and 1019300 was collected in the year ended June 30 1957 by deductions from allotments to the Johnson County System leaving a balance to be collected by the State in future periods of 4077225 Minutes of the meeting of the State Board of Education held on Monday August 12 1957 show the following resolution passed by the Board regarding the collection of the unpaid balance due the State by the Johnson County School System Senator Shurling asked for the Board to reconsider the charges being made against Johnson County for padding discovered in the system He made a motion that the collection of Johnson County funds be suspended until it is possible to arrive at a more accurate amount for the County to replace He said that the figure being used is an ap proximate amount There was a second by Mr Duncan and the motion carried No deductions have been made from allotments to the Johnson County Board of Education to apply on the above charge during the past three fiscal years187 DEPARTMENT OF EDUCATION Claude L Purcell is bonded as State Superintendent of Schools in the amount of 1000000 as required by law with the Columbia Casualty Company bond number SB228528 dated January 14 1958 Continuation certificate is on file showing bond in effect to December 31 1961 The condition of the obligation of bond number SB228528 is as follows That if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond S111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 In the fiscal year under review Mr H D Drennan paid 2263 tax on an airline ticket to Los Angeles The proper officials were notified of this and during the course of this examination on September 18 1961 the 2263 was refunded and deposited in the Department of Education account All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Excellent records are kept of all financial transactions of the Department of Education Appreciation is expressed to the members of the Board of Education the State Superintendent of Schools the Superintendent Emeritus and the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year Hi 188 DEPARTMENT OF EDUCATION VOCATIONAL REHABILITATION DIVISION RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 RECEIPTS Total INCOME State Allotment l 450 000 00 Federal Grants State Treasury 2 702 989 80 Treas of U S 681 322 52 Transfers To State Personnel Bd Merit Sys Oper 336767 Univ of Georgia 624968 State Funds 1 450 000 00 Federal Funds Regular OASI 2 702 989 80 681 322 52 2 80413 563 54 6 249 68 Net Income Receipts 482469497 PRIVATE TRUST AND AGENCY FUNDS Deductions from Salaries 24483563 Remittances 244 835 63 1 450 000 00 2 693 935 99 680 758 98 24483563 244 835 63 CASH BALANCE 7160 281 066 94 179 81316 84 338 27 16 915 51 5105 761 91 1 629 81316 2 778 274 26 697 674 49189 DEPARTMENT OF EDUCATION VOCATIONAL REHABILITATION DIVISION RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 State Federal Funds PAYMENTS Total Funds Regular OASI EXPENSE Personal Services 1 217 902 75 1 014 580 75 203 322 00 Travel Expense 135 281 89 126 752 33 8 529 56 Supplies Materials 26 649 48 22 228 67 4 420 81 Communications 44 276 75 36 851 68 7 425 07 Prtng and Publicity 7 179 52 5 969 86 1 209 66 Repairs and Alts 5 564 06 4 629 6 934 44 Rent 62144 65 51 617 21 10 527 44 Insurance Bonding 1650 1402 248 Pensions Employees Ret 70 647 81 58 745 38 11 902 43 Soc Security 22130 47 18 558 98 3 571 49 Equipment 57 623 46 42 501 55 15 121 91 Miscellaneous Dues and Subsc 1 073 88 948 70 12518 Notary Comm 400 400 Frt Exp Dryge 158 41 8073 7768 Merit Sys Adj 00 3 56 356 Court Testimony 7000 7000 1 650 723 63 1 383 479 92 267 243 71 CASE SERVICEBENEFITS Diagnosis and Examination 576 574 05 282 380 89 B294193 16 Treatment 680 258 86 680 258 86 Artificial Appliances 214 996 04 214 996 04 Hospitalization 762 39917 762 399 17 Training and Training Supplies 405 128 46 405 128 46 Maintenance and Transportation 245 632 09 245 632 09 Placement Equip 127 244 64 127 244 64 Business Enterprises 21 569 35 21 569 35 RfdsPrior Years 2204346 22043 46 Fed AidCaseServ 1 375 461 15 1 375 461 15 3 011 759 20 1 342 104 89 1 375 461 15 294 193 16 4 662 82 83 1 342104 89 2 758 941 07 561 436 87 CASH BALANCE 6 30 1961 443 279 08 287 708 27 19 333 19 136 237 62 5 105 761 91 1 629 813 16 2 778 274 26 697 674 49 190 DEPARTMENT OF EDUCATION hg 8 00 CM CO 00 Co O Oi in m CM CM O CD CO w S3 X o Ch o o it 11 o cS fct4 CM o n W 3 j H H e XH Q h Q u H Q B o H o tf i CD 3 h 5 9 o Eh H Q HO oi m oi CD 88 88 191 DEPARTMENT OF EDUCATION s S3 O Oi in O W iO o W 00 CD d H lO H iH GT2 t rH O CO CO W lO i d CO CD d CO CO t iH iH tH CO 88 CD lO CO CO to O N 03 00 o fc CO OS o O o o o o CO oa CO CD rH CM o t o o CO d o S3 o o 3 d o 60 PQ Cti o Ph 0 a o o d i o o a o oj m o co pq 1 CO 3 m O d H ol fl tfl O M m co M O SCO o rj Oh a t Sea 5 o E woj o o D tn n h 2 o OS i o o PQ PQ pq pq S o S o o pq pq 2 oS d d co co I P ft o o HH 05 o o 1 c d OS OS o d 1 a d co a a CO as OS CO 4J 43 H JH M tt pq pq pq pq CO GJ H d d 03 pq ti d o w 3 a CO fH d 3 pq pq o o CO O a d 3 5 d C3 pq o d fl d M pq jj S W a I a CO CO O O o o d co o o CO in a a px a d o t3 ft a 5 0 as CO CO O O J Q co to to n S j Ph S Ph P4 d 1 2 d d o o CO CO aa o o o o O O m co 5 d Pi Ph CO a o o o S S192 DEPARTMENT OF EDUCATION ats BQ o w w X a w o Pi ep a CO CL a CO 5 E b ra 3 fe 3 u 3 Q Q o a 3 1 a o o o H 5 S 3 ra CO o 3 t3 O h W Eh H Q N CD Ol CM in OS 1 C o o o o O CM O O o m o O C o O O OS Tj tf CD CO o c o co co o m co m o from cm il as o CO Ol o rH CD rH o o CO fr CO Ol CD iH Oi CO o fr in fr i i CM fr 00 CD CD PM O fr O iO o o s P M CD O o O O CO 3 Ph ra CD S M O o CO hH tao O co 1 o O M g jo 0 n B pq J rf o CJ t o rt i A 3 Tl A Tl 0 2 X w H Ph ti 4 c u s o b ij D o o a p2 f o Cl CO co M co ci CD 3 M 3 2 CD M a cU H ra 0 0 o o a a a S o ra W 5 d o o 3 O 3 3 j o d Xi Q H H w CO P ra CO rj193 DEPARTMENT OF EDUCATION m in m w o o m CO t Q S X CO CO CO OS o in o lO CO id d 03 00 OJ CO CO d o CO cc Cvi CO 0 oi CO iH CO 0J id in CO tf O iO O O h tO N H 15 mMHBHOTSRKBn 11 DETAIL OF BOOK AND FILM PUECHASES YEAR ENDED JUNE 30 1961 CD FilmsAudio Visual COMPANIES Education Gregory C A Co Grolier Society Inc The GrooverJenkins Produc tions Inc Guidance Films w uu Gwinnett County Commissioners Gwinnett County Treasurer Hale E M Co Hammond C S Co Harper Brothers Harlow Publishing Co Harris E V Printing Heath D 0 Co Holland Lynwood M HoughtonMifflin Co Hubbell Raynor Huntting H R Co Ideal Pictures Corp Immaculate Heart College Library Imperial Book Co Indiana University Indiana University AudioVisual Center 7 950 00 Ind Ed Dept Div of Ext Univ of Texas International Communications Foundation International Publications Books Service International Sound Films Inc 45000 Rural Libraries School Libraries Textbooks 4445 Library Extension 1 963 85 8 819 36 150 00 O W H 3 2900 1450 12 516 23 149 74 38 293 54 784 67 h 880 08 1 282 50 11 193 27 7300 O l H O a H it o 8 383 77 13 462 54 230 716 55 628 1000 19 758 27 9 558 46 70319 1536 3 121 659 82 111 964 70 140 00 2310 6106 362 00 6804International Printers and Publishers Jacobs Lewis Johanna Alemann Films Journal of Teacher Education The Kent State University Kimsey Book Shop Kirkus Virginia Ser Kizziah E L Co Kroll John M Landers Film Review Leibel Carl J Inc Library Book House Library of Congress Caro Div Life Book Department Lincoln Elec Co Lincoln James F Arc Welding Found Lippincott J B Co Lockheed M S D Mgt Assn Louis DeRochemont Assoc Inc McClurg A C Co McCormick Mrs J W Twiggs Chapter DAR McGrawHill Book Co Inc McGregor Co The MacMillan Co The Melmont Publishers Inc Memphis Community TV Found Merrill Charles E Books Inc Midwest Debate Bureau Milady Publishing Corp MillerWood Productions Mitchell Stephens 600 00 50405 360 00 800 00 6 330 89 175 00 442 08 696 20 485 48 142 46 140 00 2 209 95 120 60 3133 67 104 29 7 223 94 20 946 47 2128 72 4 724 24 1 025 00 55516 4500 2 036 75 14 036 93 35 838 78 2 968 52 2 656 44 400 00 7 331 25 768 300 8500 3350 263 00 1994 5300 239 00 2058 O i3 3 3 O f H o c a 3 ii O 2 731 65 1145 720 2000 CDBHHHHHHIH 196 DEPARTMENT OF EDUCATION a o tH rrt W h P v hl X H 88 o ii iH co w H OT a 0 03 to P oi CM B O en j H h 55 t n 12 5 Q w Q 0 55 0 w M tf h O si 3 2 la h 2 I CO o CO r 53 H H w Q 10 rl CM o m o e m ft H 3 CD 3 3 s3 w of o S3 o 2 M g fi a o co 01 2 S 3 o c i a a S3 o 2 3 O nj c o S3 O Ol CO S3 z a d d o o o o 01 3 5 3 O 73 d o S3 03 M 0 3 o o 1 OJ H M CO 11 01 01 01 01 tS 2 H 0 o oj 1 o ft 03 03 rl 01 U U Hi Hi a 9 2 0 iMMrMnlMirtirt T 11 03 03 S3 S3 O O OS OS 55 o I 03 H 55 55 o 3 O 03 03 O CO CO CO 03 03 S3 fl o o 03 03 c3 a a a 000 H J J u J 03 OS 55 2 GJ C3 S 55 8 0 ei ft 03 Sh 01 01 01 55 55 2 a o as o Cx fc S3 o o 55 55 c CO 0 d 3 Cfl 0 Hj 3 01 CD M O 0 S3 fi 01 2 o S3 J HI CO 3 0 S3 CQ o 01 0 m CD 01 01 55 O197 DEPARTMENT OF EDUCATION 88 82 8 O CO o O X t o o o c c iH m re N CO lO 5f in 02 CO CD CO iH o O W CO CO J b iH tjh od cd cxi tJ h CO rH o oo o 8 MH CM O Ol rH O 01 88 8 Sg 8 CM 3 t 0 cci OS 3 H CD o co t co cS O C cs Qj fl O i 3 m 1 CO 3 a CO o 2 S3 7 O J w S s is 3J Ph ft o o o q a ft ft ft ft5 ft5 I O G t3 a s3 cd oS s So S S o co S3 o a 2 3 3 wioai a og S to 2 co s to O o o rd u CO CO a o o o 5 s O o co to CO 13 S 3 C3 CO S o 3 o CO S3 pi O t O rH CD 0 c to a CO CO h I CD 4 CO cd OJ t1 c s Cu Ma s fa 3 G fa 0 a C C m QD 33 CO DO d s3 tj 3 M h o H g 5 OJ D M c o cc G m CO CO co ccS o g CO CO c m a 3 a cS c3 X PI O 3 o 3 FJ 3 S p g m M 3 S 3 3 08 s 3 0 H H H o o S x to 53 Pi W fc co CO cp S3 S 2 R h fl O O h H H Ei 09 OJ CO S3 0 fl J CO 5 S3 S3 c S3 0 CO J3 X fa W H O a 0 X 3 CO c P d O ccj z 0 41 c S3 O S S t3 P 198 DEPARTMENT OF EDUCATION g 2 u d a a 15 X H 02 88 CO CO in o o M X ID H w H 2 wi3 M o iH 05 en P S o 3 tH j w a Sz 3 Q is S Q M o Q 3 3 O 3 c3 n CQ O M 91 a 3 h H h w O P J h 1 H H Q Kl O CD O o o CO o iI O CM O it lO 00 O rH i CM iH o Ol iH CN5 Ci pf O t a CO noo Ol Ol N o o m o M X i 03 cS 0199 DEPARTMENT OF EDUCATION I I a a o a ft o i 9 en O 9 3 9 H S at I a D o o ra id 9 m y o x o i a i5 h H o H O 9 03 oHH 200 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Salary of General Superin Fund SYSTEM Totals tendents Allotment Appling 87952954 564001 Atkinson 42171783 624000 Bacon 52954953 456000 Baker 35230845 495996 Baldwin 88450744 456000 Banks 38849961 543996 Barrow 44468428 564000 Winder 20194976 Bartow 87960348 564000 Cartersville 39161855 Ben Hill 27721633 456000 Fitzgerald 43044149 Berrien 65640502 563998 Bibb 447750871 564000 Bleckley 19710796 456000 Cochran 27346186 Brantley 40247505 499998 Brooks 64192819 564000 Quitman 21784892 Bryan 39481378 515996 Bulloch 139796582 564000 Burke 107084085 543996 Butts 44756424 519996 Calhoun 49895129 564000 Camden 58232088 495996 Candler 42508505 564000 Carroll 132752455 613998 Carrollton 39501893 Catoosa 101535560 543996 Charlton 33815034 564000 Chatham 528109234 Chattahoochee 92 576 87 3 600 00 Chattooga 72553127 499998 Trion 15415490 Cherokee 99113352 543996 Clarke 148284516 564000 Clay 30823585 495996 Clayton 168757147 543996 Clinch 36420333 402000 Cobb 341668303 564000 Marietta 69595799 Coffee 126799467 240000 Colquitt 131626300 495996 Moultrie 44630686 753 360 446 297 739 308 392 141 764 330 242 380 547 3 871 185 233 349 540 186 350 1158 913 366 403 504 359 1 093 335 883 290 4 378 78 582 122 802 1141 250 1 540 302 3 091 617 1 075 1139 347 052 98 851 56 405 30 708 80 61714 53918 683 55 120 32 235 64 597 72 880 64 218 19 198 51 032 06 301 55 261 41 822 66 065 05 777 61 534 64 093 93 229 36 660 73 994 27 888 90 474 31 462 87 015 76 843 25 569 33 735 18 153 21 360 67 745 55 325 97 281 26 567 44 21813 88122 937 28 865 61 198 43 941 63 560 88 Capital Outlay Payments 89 900 00 35 600 00 60 800 00 39 500 00 86 600 00 63 400 00 16 100 00 40100 00 63 000 00 35 700 00 20 000 00 17 400 00 70 900 00 207 800 00 27 000 00 34100 00 68 900 00 22 800 00 26 600 00 153 754 00 123100 00 60 400 00 52 200 00 52 300 00 44100 00 134100 00 42 500 00 80 700 00 28 900 00 313 000 00 9 400 00 70 300 00 19 500 00 116200 00 158100 00 40 600 00 50 400 00 43 400 00 139 200 00 36 000 00 133 400 00 129 700 00 37 700 00 Regional Library 5 500 00 8 000 00 4 000 00 5 000 00 8 500 00 4 500 00 8 000 00 3 000 00 400000 8 000 00201 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Lunchrooms Testing 7rtQirnol Veterans National in Ele Related Regular Milk Defense mentary Federal State Training Program Program Fund Schools 9 409 73 867 01 256247 12 837 48 140 56 4 690 25 429 05 4 984 83 393 15 9 097 86 1 930 64 2 619 79 4 289 40 3 029 84 4 046 00 3 946 94 2 23613 235 92 4162 50 1 602 74 3 340 84 462 43 452 24 118 94 1 73813 8 689 58 17 691 33 5 956 00 19 099 88 555 38 2 215 00 107 05 5 455 29 279 87 2 89913 164 13 1 035 00 8 898 34 7 834 32 1 755 15 5 056 24 181 68 386 87 4 125 55 5 569 60 2 336 12 8 129 62 181 68 6 54614 2 449 25 1 857 07 17 240 13 4 112 61 13 898 02 624 62 91140 1 770 80 6 847 24 7 671 60 2 931 03 4 947 82 240 94 3 224 37 319 65 5 137 97 928 49 165 21 1 110 60 2168 45 1 816 91 3 149 94 2 253 06 21 905 48 418 86 8176 26 2 321 38 2 884 40 12 956 66 2 366 76 3 721 89 23918 57 192 32 120 826 23 98 093 39 41 241 96 62 611 95 5 070 80 1 697 22 4 045 87 749 32 754 00 876 87 3 391 56 5 545 06 1 524 04 1 751 61 11131 5 076 00 420 98 7 385 73 601 32 6838 11 492 40 1 847 84 9149 53 1 578 98 3 068 00 186 39 524 40 5 264 39 1 245 27 1 010 20 227 05 2 495 60 588 57 7 375 05 614 00 1 445 96 8 213 66 25 327 69 1 416 12 25 07118 4 474 44 11 309 80 665 00 8 769 71 894 51 10190 43 2 417 69 631147 487 72 4 247 01 672 53 5 534 60 1 170 52 3 431 23 247 66 9 234 49 1 018 15 17 976 81 7 649 39 694 32 543 86 1 702 67 868 17 11 465 00 2 742 09 3 336 92 5717 4 917 35 844 99 6 336 52 896 39 2 860 63 14 86 9 323 55 2 447 69 7 912 60 24 929 07 3 674 46 39 572 77 961 56 219 37 3 977 65 9 522 80 1 829 04 1 954 31 2 069 99 1 192 43 409 00 21 339 85 4 365 68 15 426 47 568 97 2 402 93 27564 6 160 38 685 77 3 242 76 273 53 70 215 67 229 235 86 27 832 22 104 796 87 972 22 40 775 67 451 44 104 513 69 3 48718 6176 05 2 001 69 27 79609 14 630 93 2 93818 13 976 41 351 27 465 60 1 215 60 2 891 71 729 80 6 51351 9313 3 679 64 4 83717 5 231 46 25 765 87 4 426 57 18193 00 533 88 27 153 18 59 907 48 37 586 73 5 305 28 38 938 87 932 36 376159 93712 3 480 67 896 59 2 875 26 157 22 4 733 50 1 368 21 40 736 66 11 498 31 31 888 42 1 288 28 3 326 70 78268 7 903 67 732 31 1 013 93 14282 10 083 65 3 462 25 44 400 03 84 757 20 25 582 24 6 508 72 2 111 66 2 597 98 21 282 57 5 862 57 11 62112 72814 14 676 25 1 54619 3 064 40 23 898 34 1 327 56 7 846 41 63709 7 220 93 3 898 01 21141 95 112 96 560 84 726 72 4 298 76 23 887 41 3 598 84 13 828 98 3 452 84 11 721 66 257 49 urn 202 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Salary of Superin tendents 456000 4 959 98 5 640 00 4 560 00 5 640 00 3 919 98 4 959 98 4 560 00 5 640 00 SYSTEM Totals Columbia 72682725 Cook 61399195 Coweta 83006776 Newnan 48678638 Crawford 33249135 Crisp 90160638 Dade 43182283 Dawson 24183074 Decatur 126092084 DeKalb 574116645 Decatur 53499405 Dodge 93355254 Dooly 76010244 Dougherty 301510652 Douglas 72851345 Early 78418491 Echols 14502666 Ei f ingham 624 868 59 Elbert 91291947 Emanuel 112529031 Evans 40609967 Fannin 79706207 Fayette 48902252 Floyd 161464895 Rome 84444915 Forsyth 54938945 Franklin 76478781 Fulton 441736763 Atlanta 981500640 Gilmer 50357173 Glascock 19901304 Glynn 143930140 Gordon 55113363 Calhoun 32336425 Grady 99682927 5 Greene 68748429 5 GriffinSpalding 135201703 5 Gwinnett 1 769 743 20 5 Buford 15021091 Habersham 860 558 49 5 640 00 Tallulah Falls 13 624 29 Hall 146217525 495996 Gainesville 480 513 58 Hancock 65240708 495996 General Fund Allotment 3 600 00 4 959 96 5 640 00 959 96 759 98 959 96 959 96 5100 00 5 640 00 5 640 00 4 959 96 4 560 00 5 640 00 4 959 96 4 959 96 5 439 96 5 640 00 5 359 97 5 04000 5 640 00 439 96 64000 64000 640 00 625 508 676 406 279 746 359 204 1 067 4 988 427 784 633 2 620 612 638 120 522 765 889 349 679 411 1120 710 470 649 3 867 8 415 414 150 1 270 445 274 828 567 1166 1 517 118 718 6 1 275 387 550 744 72 440 32 317 86 381 30 038 54 978 74 587 29 596 24 586 68 465 92 011 60 194 20 589 47 133 79 346 43 823 98 288 21 797 61 628 73 694 78 578 19 205 86 744 60 536 25 51312 117 09 094 86 103 70 756 30 785 25 210 58 238 48 466 77 970 52 771 88 312 58 559 28 214 88 221 48 686 59 656 63 185 62 366 37 728 31 Capital Outlay Payments 66 900 00 79 200 00 105 700 00 54 500 00 39 600 00 82 100 00 46 500 00 22 560 00 11120000 300 400 00 66 600 00 103 000 00 83 800 00 99 500 00 86 900 00 106 900 00 13 200 00 67 300 00 93 400 00 125 700 00 34 900 00 75 100 00 47 700 00 315 552 00 83 400 00 32 200 00 82 300 00 240 400 00 540199 78 56 280 00 37 600 00 65 000 00 69 150 00 23 600 00 119 200 00 92 500 00 101 300 00 152 200 00 25 900 00 85 700 00 2 80000 88 500 00 62 900 00 77 900 00 Regional Library 5 000 00 500000 600000 1 500 00 6 000 00 600000 8 000 00 1 500 00 7 848 00 7 500 00 5 000 00 4 000 00203 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Vocational Veterans Related Lunchrooms Regular Milk National Defense Testing in Elementary Federal State Training Program Program Fund Schools 4 174 80 28738 11 884 20 5063 52 8212 63 4 330 33 51196 1 798 05 8 941 26 151716 3 964 63 32826 5 219 41 4 291 90 7 208 68 18 415 71 3 064 97 3 884 89 324 34 345 00 3 291 61 1 740 82 12 352 82 3 251 34 4 477 25 446 24 2 678 36 1 754 57 2 846 07 85940 998 03 156 38 9 836 05 1 957 40 25 308 77 16 941 46 3 762 68 8 913 25 168 03 1 900 00 367 45 2 419 84 9 406 20 2 386 04 5 223 50 112 53 2 560 00 103 69 4124 80 653 32 2 272 71 17 315 83 9 703 27 3 341 06 19 632 34 4 458 88 17 391 29 731 49 2 313 69 4 948 65 153 256 73 62 285 26 211146 15 7 710 05 699 20 4 019 41 12 673 26 4 832 90 18 748 30 409 38 7 086 96 8788 3 58814 17199 02 2 318 40 6 29417 183 77 14 637 40 3 225 54 3 500 04 11 035 03 1 557 96 3 558 96 238 08 49 519 22 96 396 55 4 785 58 53 232 83 25 625 68 58 772 87 3 847 60 453 57 1 614 78 14 661 75 3 729 36 10 105 76 3 811 31 9 326 33 1 360 43 8 722 27 37485 2 649 20 723 73 1 687 45 518 85 968 57 3069 9 078 30 1 569 47 13 025 31 1 543 88 4 298 16 295 90 14 731 77 12 168 65 2 509 94 15 496 43 1 781 91 1 882 61 219 43 8 659 60 14118 48 48 187 85 16 106 54 3 648 06 13 233 94 301 06 4 749 03 2 462 60 4 756 06 318 16 3 493 50 20213 6 762 78 2 049 57 17 728 22 1 602 84 9 256 54 396 30 2 434 49 8 966 31 1 575 75 6 839 08 149 28 4 880 86 172 15 43 824 36 53 629 05 16 094 86 29 530 27 5 855 58 17 083 50 903 08 937 50 312 50 25 847 52 6 812 56 15 781 04 844 91 4 496 33 432 42 3 897 44 13 871 60 962 46 18 054 55 39760 7 267 06 1 744 93 12 472 58 1 986 56 4 809 64 152 22 14 255 86 13 921 77 18 724 89 86 902 06 59 495 77 102 372 48 2 751 14 75 660 75 152 509 09 28 455 81 219 808 23 189 459 23 183 711 38 9 445 83 5 136 50 438 10 4 009 54 10 601 09 935 40 5 601 88 143 97 2 047 89 466 62 1 755 57 20428 1 320 50 4763 4 208 10 10 004 55 28 885 22 3 391 38 42 951 76 1 581 91 3 767 50 214 14 14 791 89 1 560 32 10 071 71 471 30 54688 4 439 82 5 925 56 8 374 32 869 24 4 373 41 264 50 7 400 40 1 175 39 4 592 94 15 847 13 2 446 06 10 002 56 452 95 4 529 00 921 57 9 383 50 1 715 74 4 904 54 577 36 10 461 38 4 789 35 1 336 08 29 157 30 8 145 74 15 099 55 1 680 35 13 823 26 5 630 40 2 059 27 40 953 46 5 571 93 17 141 70 2 008 30 82460 1 690 00 3 064 59 510 24 6 073 40 4 512 58 20 340 46 2 047 00 11 947 64 61082 234 37 1 956 97 1 538 96 437 36 7 541 49 18 253 75 33 862 54 5 840 38 22 394 12 1 637 39 1 825 15 14 446 90 3 723 64 9 784 62 466 90 4 298 80 925 59 5 686 08 7 504 95 403 39 204 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 SYSTEM Totals Haralson 52994026 Bremen 10778353 Tallapoosa 7702916 Harris 59717149 Hart 72355821 Heard 40224528 Henry 90447349 Houston 170341723 Irwin 58288252 Jackson 59844871 Commerce 25334567 Jefferson 9679049 Jasper 36671151 Jeff Davis 57728499 Jefferson 99090920 Jenkins 50823377 Johnson 44808369 Jones 51267284 Lamar 46390444 B arnesville 78 457 04 Lanier 29792935 Laurens 136769773 Dublin 44297204 Lee 38877696 Liberty 77755115 Lincoln 39339942 Long 26615316 Lowndes 103778095 Valdosta 94795829 Lumpkin 38269137 Macon 69393764 Madison 67644817 Marion 38355426 McDuffie 60443205 Mclntosh 44053473 Meriwether 102737804 Miller 50411182 Mitchell 79199259 Pelham 39060571 Monroe 51169150 Montgomery 37500748 Morgan 63564372 Murray 50436609 Muscogee 465954042 Salary of Superin tendents 4 959 96 4 959 96 3 840 00 5 640 00 5 439 96 5199 96 4 959 96 5 640 00 3 840 00 4 959 96 5 040 00 5 640 00 5 340 00 4 56000 5 640 00 5 640 00 4 959 96 2 040 00 3 840 00 4 959 96 4 219 98 4 399 98 5 640 00 5 490 00 5 640 00 5 640 00 5 439 96 5 539 98 5 640 00 4 827 19 4 740 00 4 800 00 5 640 00 4 959 96 4 959 96 5 640 00 General Fund Allotment 423 81 72 514 587 315 752 1 535 473 523 218 63 306 495 829 434 377 430 387 69 250 1 133 349 332 689 336 227 844 803 327 613 535 310 522 380 828 407 661 307 445 306 517 422 3 809 042 38 862 74 227 06 012 68 379 88 174 03 353 68 281 93 012 25 598 40 670 59 653 85 356 08 578 90 013 20 111 46 164 42 248 47 556 37 788 98 76215 735 09 414 49 918 84 768 37 477 56 059 93 272 51 246 83 892 08 724 66 209 68 600 05 850 32 83369 519 75 09910 102 50 40021 970 80 447 78 100 34 018 25 418 29 Capital Outlay Regional Payments Library 78 900 00 20 080 00 50 100 101 500 54 300 107 900 79 200 78 600 38100 20 000 20 500 44 700 55 500 120 800 46 480 51 300 61 000 60 200 2 800 29 900 153 600 66 080 41 800 56 600 41 800 26 100 123 700 86 900 33 400 51 600 96 600 50 500 52 848 37 400 133 300 62 300 93 998 63 800 43 400 49 400 82 500 55 300 522 381 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 03 00 00 00 00 00 86 5 000 00 5 000 00 5 000 00 000 00 000 00 00000 000 00 205 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Lunchrooms Testing T7rtaiTiQl Veterans National in Ele Related Regular Milk Defense mentary Federal State Training 1 338 02 3106 00 Program 6 606 03 Program 512 96 Fund 6 993 02 3 Schools 431269 16920 292 50 87750 3 429 93 634 40 606 46 1166 00 1 96519 2092 1 589 09 6090 6 971 70 1 033 04 12 227 40 2 088 67 5 605 62 17242 6 58540 933 59 16 655 80 1 118 24 5110 41 434 89 4 70345 8 629 33 5 855 01 983 28 6 749 27 210 91 6 646 40 916 89 14 465 96 5 707 81 10 671 58 371 21 8 57116 5 558 54 589 66 34 907 23 10 118 40 23 043 15 947 20 10 037 83 2 803 50 7 918 00 1 069 96 4 23617 244 85 9 484 50 9 432 00 8 359 80 84035 2 993 66 345 00 2 599 60 5 211 84 836 80 5 551 63 130 21 162 00 4 967 61 383 70 7 005 31 118 02 3 347 30 1 007 72 4 915 83 839 52 1 407 53 297 53 4 246 20 4988 8 676 64 968 90 7 046 84 257 67 8 520 88 106 05 12 547 26 307 44 9 403 30 171 07 7 504 05 362 31 7 479 73 3 073 86 3 248 42 333 94 5155 79 345 95 5 742 11 6840 2 967 02 3 49014 1 252 98 7 729 54 1 582 65 2 608 42 200 64 1 718 17 708 38 310 63 5 409 36 4 355 51 2 361 53 143773 7482 410610 450 51 5 556 54 147437 3968 15 559 11 25 808 39 13 853 46 4 639 72 10 017 00 525 00 1 526 40 4 426 58 11 329 99 4 725 36 510774 361 48 3 518 42 3 30118 4 488 35 625 60 8457 2 837 50 418 72 13 081 49 4 000 96 6 530 08 474 03 3 780 47 472 27 4 704 92 1 204 24 1 546 05 2682 3 693 70 1 942 76 1 500 91 6301 8 299 58 13 702 93 12 622 18 4 567 62 21 000 89 215 26 8 644 83 12 744 33 8 028 34 19 947 27 3 603 08 4 660 67 182 94 2 561 80 246 02 4 921 46 1 908 68 5 95615 16518 4 378 80 1161 75 8 881 61 1 152 30 7197 86 350 66 8 708 00 3 964 03 12 569 74 1 629 28 12035 97 9147 6 962 53 4 869 44 3 204 68 51904 1 078 29 180 23 428249 1 296 62 9 356 93 223412 5 961 59 162 02 3376 63 783 82 516819 110316 6 095 72 233 54 13 433 83 7 80107 16 669 85 3 586 97 10 904 22 522 35 7 88470 1 889 55 2 768 99 7 005 00 1 00188 8 942 74 392 67 6 890 97 2 27351 10 256 79 114003 4 130 99 459 77 723 60 5 62521 1 691 37 497021 805 40 5 206 22 38349 3092 39 1 31816 7 34930 992 64 4 768 21 2 951 74 1 750 96 3 77972 1 07672 3 635 94 324 62 5 012 95 5 067 28 9 222 79 2 59024 3 887 34 302 82 2187 51 2 805 82 1420 22 11 344 50 519 04 3 647 79 16300 27 68977 45 933 65 65 649 24 77 648 82 94 016 99 6 161 80 20G DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 SYSTEM Totals Newton 94442543 Oconee 36554295 Oglethorpe 51186517 Paul ding 66863644 Peach 63956135 Pickens 43075541 Pierce 62349856 Pike 46875013 Polk 86529997 Cedartown 350 81415 Pulaski 32935260 Hawkinsville 144132 28 Putnam 46756244 Quitman 18414688 Rabun 42169091 Randolph 60641703 Richmond 4 260 322 53 Rockdale 44943785 Schley 24039779 Screven 91649859 Seminole 44188978 Stephens 63212855 Toccoa 29816487 Stewart 46348636 Sumter 64918609 Americus 43192639 Talbot 45492847 Taliaferro 22713419 Tattnall 81283902 Taylor 51307997 Telfair 73666512 Terrell 68705712 Thomas 99067925 Thomasville 596 286 93 Tift 128210190 Toombs 56951176 Vidalia 30286061 Towns 31883007 Treutlen 37202453 Troup 115402463 Hogans ville 215 557 98 LaGrange 719 772 60 West Point 177170 06 Turner 49106519 Salary of Superin tendents 4 959 96 5 640 00 4 560 00 5 439 96 5 640 00 4 999 98 3 840 00 5 640 00 5 640 00 3 420 00 5 640 00 2 040 00 5 439 96 5 340 00 5 639 98 5 640 00 4 839 96 5 640 00 4 560 00 4 959 96 4 605 48 4 959 96 4 959 96 4 959 96 4 959 96 5 439 96 4 959 98 4 959 96 5 640 00 5 640 00 3 859 98 4 429 98 5 340 00 5 640 00 5 639 99 General Fund Allotment 744 059 67 308 310 86 407 060 69 566 813 63 543 361 30 357 427 68 527 608 59 397 485 14 718 720 51 272106 49 272 889 96 121 876 60 395 82216 152 509 12 361 728 60 496 49916 3 493 762 81 372 218 97 194 407 29 770 575 25 368 979 47 473 346 74 256 738 08 387 647 94 549 983 17 387 363 26 379 743 85 187 108 51 681 662 91 417 511 00 612 374 67 567 987 74 818 766 06 477 976 43 861 34119 447 860 93 276 257 52 262 154 03 307 099 26 934 932 09 162 538 08 640 260 21 148 146 62 399 307 57 Capital Outlay Payments j 115 800 00 32 900 00 87 000 00 68 500 00 47 500 00 41 500 00 60 900 00 49 800 00 99 500 00 52 400 00 47 500 00 11 600 00 49 400 00 24 500 00 31 000 00 86 400 00 391 748 00 52 900 00 31 400 00 106 700 00 46 380 00 63 500 00 27 000 00 52 400 00 72 960 00 25 200 00 56 500 00 27 800 00 96 300 00 71 600 00 92 200 00 89 400 00 110 700 00 59 000 00 360 300 00 96 000 00 12 700 00 35 500 00 46 400 00 141 200 00 40 100 00 40 200 00 21 400 00 59 000 00 Regional Library 10 000 00 6 000 00 6 000 00 9 000 00 5 000 00 6 000 00DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 207 Lunchrooms Testing T7rt n 4i rr al Veterans National in Ele Relate i Regular Milk Defense mentary Federal State Training Program Program Fund Schools 453282 39 835 70 B 2575 60 16 241 79 4 495 54 11 352 95 571 40 4 052 34 2 687 70 7 878 44 550 96 3 395 78 126 87 1 569 52 1 948 28 4 40514 1 070 70 4 023 63 227 21 2 340 00 3 736 35 13 763 64 1 810 23 5 890 60 342 03 2 497 20 14 120 56 9 442 56 258146 14 418 27 4 385 65 3 009 72 3 184 60 10 491 79 1 778 84 3 891 37 8578 7 138 73 5 060 50 10 985 03 2 318 97 5 343 52 303 22 1 887 00 2 899 59 8 326 24 888 37 1 763 32 6047 10 024 91 5 976 65 16 057 55 2 558 29 5 955 62 866 44 234 37 2 101 49 2 769 35 9 901 22 1 128 64 9 932 46 240 13 555 08 452 02 4 037 73 497 81 312 50 2 413 58 2 32325 1 905 48 3 631 85 6902 1 677 51 1 96914 7 258 28 2 780 76 2 846 73 167 86 934 59 608 85 1 926 32 2708 1 555 78 4514 1 625 59 5 238 58 11 583 04 1 376 96 3 472 32 225 86 2 203 51 7 124 67 1 253 69 5 745 71 1 049 76 488 75 31178 39 940 18 130 396 60 80 861 89 22 55619 81 122 70 4 294 18 1 546 26 3 340 34 1 651 25 5 765 89 5 383 08 992 06 83300 3 608 09 1 473 76 2 313 63 259 27 1 056 86 205 93 2 015 86 5 563 42 11107 85 2 247 40 6 317 98 330 83 3 61515 7 852 69 6 492 98 1 896 36 1 920 47 192 66 2 492 50 5 053 29 2 442 29 59 889 98 11 091 57 5 747 76 2 047 46 1 753 16 9 462 43 4 483 58 284 62 2 001 88 6 187 24 6 335 95 1 242 36 2 707 29 358 22 1 830 64 3 910 14 10 327 72 1 623 19 3 591 27 1 337 60 1 438 59 9 001 30 2 203 27 4 817 40 564 97 1 329 98 3 33616 5 170 61 1 951 88 1 936 03 907 50 2 294 98 2 070 60 45616 1 536 48 2 351 19 6 141 01 13 207 91 1 789 28 5 975 49 451 27 1 466 25 8 024 95 6 097 84 1 426 71 1 273 06 240 20 1 770 27 4 209 30 13 287 94 2 609 12 4 912 51 341 33 1 093 75 3 678 03 9 298 76 1 495 76 2 849 55 293 57 2 497 21 17 171 91 16 170 96 5 055 87 14161 73 515 51 3 443 60 21 516 58 1 943 03 16 329 20 4 193 28 11 622 73 262 08 2 100 29 13 872 45 3 129 20 19 894 23 2 827 08 3 207 29 79017 1 974 65 5 926 24 7 604 94 1 706 76 4 495 50 8276 745 70 3 010 80 7 095 99 1 866 72 1 021 99 16189 690 00 1 946 77 5 489 95 520 24 3 09910 1 093 75 3 076 45 4 831 27 914 54 2 928 07 34119 6 895 86 29 462 77 2 100 46 15 286 89 6 312 20 5 620 73 573 63 578 90 3 870 36 5 02657 1 741 40 1 702 67 126 40 666 38 22 994 85 4 466 36 9 751 38 1 307 02 180 90 369 36 2 836 56 958 44 3 15711 121 07 4 207 17 7 172 40 8 653 36 2 031 44 4 567 69 485 57 208 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 SYSTEM Totals Twiggs 53443006 Union 42563093 Upson 88385060 Thomaston 326 57348 Walker 176356250 Chickamauga 72 015 80 Walton 91996549 Ware 72002159 Way cross 81519371 Warren 39941464 Washington 104832262 Wayne 100018893 Webster 23100048 Wheeler 36084750 White 42987580 Whitfield 120036927 Dalton 51584155 Wilcox 51730892 Wilkes 62101074 Wilkinson 49479885 Worth 94374288 OtherParochial Schools and Organizations 9426673 Salary of General Capital Superin Fund Outlay Regional tendents Allotment Payments Library 4 959 96 443 731 60 72 000 00 4 999 98 353 414 69 51 800 00 5 640 00 737 403 04 80 800 00 287 973 85 16 200 00 5 640 00 1 528 534 03 156 420 00 6 000 00 62147 98 3 400 00 5 640 00 756 486 33 116 700 00 5 439 96 623 783 24 59 100 00 677 796 98 69 800 00 8 000 00 3 600 00 316 779 64 66 600 00 5 640 00 865 150 95 133 400 00 5 640 00 873 698 91 75 000 00 5 640 00 198 102 41 19 300 00 5199 96 304 860 45 37 400 00 5 439 96 346 657 83 57 400 00 529998 104165778 8280000 500000 433 920 59 46 600 00 5 640 00 434 467 83 51 900 00 5199 96 503 947 60 85 000 00 4 560 00 415 264 80 61 000 00 5 640 00 774 652 87 124 200 00 162115 566 68 806 150 32 136163 27711 15 209 071 67 221 848 00209 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1961 Vocatioi Federal ial State 3180 83 Veterans Related Training Lunchrooms Regular Milk Program Program 5 549 30 2 003 27 National Defense Fund 1 993 85 Testing in Elementary Schools 1 Oil 25 255 00 583 75 1 763 64 1 39017 3 025 09 3 292 25 37 773 01 6 938 85 11 986 97 11 181 70 2 262 00 912 95 627 76 4 512 51 3 5 228 94 5 231 46 5773 496 85 302 82 42310 3 972 60 31 285 84 9 329 52 20 708 39 1 249 02 185 75 30916 2 262 41 1 424 76 2 271 70 1404 146191 961 25 5 084 78 5 845 68 1 770 00 19 684 72 15 111 73 2 586 07 1 518 96 10 157 89 8 260 77 393 79 8192 39 540 31 12 247 99 3 856 33 22 494 38 4 525 56 5 035 84 421 59 10 495 80 2 863 32 1 130 33 227 89 3136 63 4 440 64 10 350 55 9 835 68 1 648 24 14 032 96 17 035 41 2 93029 1 013 88 12 810 20 11 478 42 871 04 397 75 312 50 2 095 53 2 463 38 2 343 60 682 18 6088 1 204 37 6 55111 4 725 39 868 47 3775 1 311 00 5 401 66 6 415 81 1 459 60 5 705 82 8412 1 331 88 12 255 02 15116 57 25 211 23 1 506 65 9 903 25 286 91 2 510 67 828 44 5 569 00 5 896 25 1 433 31 14 852 32 7 765 78 1 369 74 722 91 10 566 75 8 654 40 452 48 2 333 27 12 114 67 7 568 45 53156 4 036 49 278 74 891 88 2 389 95 8 332 56 1 136 75 1 222 91 4185 59 15177 33 13 970 02 1 187 24 4 463 74 266 09 36 308 55 57 958 18 L47116 79 1 711138 06 513 919 83 3 068 971 51 1 004 772 91 2 169 297 84 100 002 64211 DEPARTMENT OF EDUCATION School for the Deaf Cave Spring212 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 55330131 58845633 Revenues Retained Earnings Educational Services 2802712 2976187 Total Income Receipts 58132843 61821820 NONINCOME Private Trust Funds 452500 484749 CASH BALANCE JULY 1st Budget Funds 4569506 PAYMENTS EXPENSE Personal Services 372164 57 Travel 162239 Supplies Materials 105 595 44 Communication 2 254 52 Heat Light Power Water 1338162 Publications Printing 15032 Repairs 1141329 Rents 23701 Insurance 881263 Pensions Benefits 2908465 Equipment 1141719 Miscellaneous 1 592 43 Total Expense Payments 55772606 OUTLAYS Lands Buildings Personal Services Supplies Materials Contracts Equipment NONCOST Private Trust Funds CASH BALANCE JUNE 30th Budget Funds 55 215 72 63154849 67828141 39721581 770 69 119 64514 2 232 03 13 440 86 330 24 5 07 40 3819 65 79 32134 90 24 24316 2 077 43 597 270 06 1 639 49 67900 3 319 64 1 50913 210000 49900 7 022 58 280 31 4 525 00 4 847 49 55 215 72 73196 42 631 54849 678 28141 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING CURRENT BALANCE SHEET JUNE 30 1961 213 ASSETS CASH ASSETS Available Cash Budget FundsOperating Account 7066860 Budget FundsImprovements Account 252782 Undrawn Capital Outlay Allotment 73196 42 28 000 00 101196 42 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent 122430 EmployeesRetirement for June 1961 199124 Social Security for April May June 1961 235583 RESERVES For Purchase Orders Outstanding 5358605 For Contracts to Mature 1207782 For School Lunch and Milk Funds in Transit 849 53 For Undrawn Capital Outlay Allotment 28 000 00 SURPLUS For Operations 5 571 37 94 513 40 1 HI 65 101 196 42m n 214 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING SUMMARY FINANCIAL CONDITION The School for the Deaf which is under the control of the Department of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1961 with a surplus of 111165 for operations after providing reserves of 557137 for liquidation of Accounts Payable and reserving 5358605 for purchase orders outstanding 1207782 for contracts to mature 84953 for School Lunch and Milk Funds in transit and 2800000 for undrawn Capital Outlay allotment AVAILABLE INCOME AND OPERATING COSTS Allotment to the School by the Department of Education in the year ended June 30 1961 was 59022880 of which 58140000 was from regular appro priation funds and 882880 Federal Lunchroom and Milk Program Funds In addition to allotment of 59022880 by the Department of Education the School received 2976187 from earnings as detailed on Page 5 of the unit report making total income receipts 61999067 From the 61999067 received 177247 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 61821820 net income available to the School The 61821820 net income and the 5521572 cash balance on hand at the beginning of the fiscal year made a total of 67343392 funds available 59727006 of the available funds was expended in the fiscal year for budget approved items of expense 296744 was paid for permanent im provements and 7319642 remained on hand June 30 1961 the end of the fiscal year215 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 I960 1959 Personal Services 39721581 37216457 35921355 Travel Expense 77069 162239 279729 Supplies Materials 11964514 10559544 11962328 Communication 223203 225452 224130 Heat Lights Power Water 1344086 1338162 1311080 Printing Publicity 33024 15032 16564 Repairs 520740 1141329 655902 Rents 3819 23701 2250 InsuranceBonding 6579 881263 1001980 Pensions 3213490 2908465 2681310 Equipment 2424316 1141719 1378819 Miscellaneous 207743 159243 76444 Total Expense Payments 59727006 55772606 55511891 OUTLAY Buildings Improvements 296744 1408171 12732466 Total Cost Payments 60023750 57180777 68244357 Number of Employees on Payroll June 80 96 98 100 Average Enrollment of Deaf Children in School for Year Ended June 30 433 424 413 Annual Student Per Capita Cost Expense 137938 131539 134339 OutlayV 685 33813029 138623 134860 165168216 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING GENERAL It is the policy of the State Department of Education to pay the Director of the School for the Deaf a salary as approved by the Merit System and also full family maintenance In the fiscal year ended June 30 1961 the maintenance allowance paid to the Director S A Newton was as follows Meals 75600 Rents 66000 Laundry 144 00 156000 Onehalf Salary of Maid 1 05900 Total Allowance 2 619 00 All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket BondS111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quotedj as follows Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Books and records of the School are maintained in the Department ol Education and were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the Deaf and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year maBHanBMaMiMMBH217 DEPARTMENT OF EDUCATION Academy for the Blind Macon I 218 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 323199 29 Revenues Retained Earnings Educational Services 926930 Total Income Receipts 33246859 NONINCOME Public Trust Funds Interest on Investments 381 00 Investments 1000000 Private Trust Funds 315570 CASH BALANCES JULY 1st Budget Funds 4571425 Public Trust Funds 2487 87 394 207 41 1961 343 363 39 14 540 71 357 904 10 381 25 3 274 59 12 735 36 362 87 374 658 17 MMaHmBBiBBBMaaKDEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON 219 PAYMENTS I960 EXPENSE Personal Services 22888015 Travel 337382 Supplies Materials 5249161 Communication 1 921 92 Heat Light Power Water 2351515 Publications Printing 16273 Repairs 115827 Rents 2045 Insurance 8 871 37 Pensions Benefits 1779959 Equipment 944719 Miscellaneous 57405 Total Expense Payments 34821630 OUTLAYS Lands Improvements Personal Services 5 577 98 Supplies Materials 465486 Contracts 19400 Equipment 680434 NONCOST Public Trust Funds Expense Investments Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Public Trust Funds 1961 239 825 59 3 651 36 50 100 49 1 702 97 23 083 93 1 371 32 2 426 07 111 23 32 23 19 544 30 6 409 87 4 065 39 352 260 29 285 00 225 81 2 695 98 600 600 12 500 00 3 155 70 3 274 59 12 735 36 15 172 38 362 87 738 12 39420741 374 658 17 220 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds General Fund 15140 21 Building Fund 3217 1517238 Public Trust Funds 73812 Investments U S Savings Bonds Series H 1250000 State School Bldg Auth Bonds 300000 15 910 50 15 500 00 31 410 50 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current 135242 EmployeesRetirement June 121334 Social Security April May June 144277 RESERVES For Purchase Orders Outstanding 1030400 For Contracts to Mature 3217 For Public Trust Funds 16 23812 For School Lunch and Milk Program Funds in Transit 43255 SURPLUS For Operations 4 008 53 27 006 84 39513 31 410 50 IHBHHMH221 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON SUMMARY FINANCIAL CONDITION The Academy for the Blind which is under control of the State Depart ment of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1961 with a surplus of 39513 for operations after providing reserve of 400853 for outstanding accounts payable and reserving 1030400 for purchase orders outstanding 3217 for contracts to mature 1623812 for public trust funds held on this date and 43255 for school lunch and milk program funds in transit AVAILABLE INCOME AND OPERATING COSTS Allotment to the Academy by the Department of Education in the year ended June 30 1961 was 34455579 of which 34110000 was from regular appropriation funds and 345579 Federal Lunchroom Program and Milk Program funds In addition to the allotment of 34455579 by the Department of Edu cation the Academy received 1454071 from earnings as detailed on Page 2 of unit report making total income receipts for the year 35909650 From the 35909650 received 119240 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 35790410 net income available to the Academy The 35790410 net income and the 1273536 cash balance on hand at the beginning of the fiscal year made a total of 37063946 funds available 35226029 of the available funds was expended in the fiscal year for budget approved items of expense 320679 was paid for buildings and improvements and 1517238 remained on hand June 30 1961 the end of the fiscal yearM 222 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MAC ON COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 23982559 22888015 214 957 74 Travel Expense 365136 337382 293692 Supplies Materials 5010049 5249161 63754 49 Communication 170297 192192 I88640 Heat Lights Power Water 23 083 93 23 51515 20 355 58 Printing Publicity 137132 16273 19570 Repairs 242607 115827 83517 Rents 11123 2045 1608 Insurance Bonding 3223 887137 604514 Pensions 1954430 1779959 1543603 Equipment 640987 944719 619631 Miscellaneous Vocational Rehabilitation Service 2C620 5 455 50 Other Miscellaneous 406539 30785 224 75 352 260 29 348216 30 338295 81 OUTLAY Land Buildings Improvements Equipment 320679 1723118 8129322 35546708 36544748 41958903 Number of Employees on Payrolls June30 74 65 54 Average Enrollment of Blind Pupils in Academy 197 g09 igg Annual Student Per Capita Cost Expense 1 78a 12 166611 1708 56 Outlay le28 8245 1057 180440 174856 211913 nHnmiBBBiBBBanBMna223 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON PUBLIC TRUST FUNDS In the Pupils Trust Fund a fund established many years ago for the benefit of blind children at the Academy there were investments of 1550000 in U S Savings and State School Building Authority bonds and 73812 in the Public Trust Fund bank account on June 30 1961 making the corpus of the fund on this date 1623812 GENERAL It is the policy of the State Department of Education to pay the Director of the Academy for the Blind a salary as approved by the Merit System of Personnel Administration and also full family maintenance In the fiscal year ended June 30 1961 the maintenance allowance paid to Director F G Nelms was as follows Meals153000 Rent 66000 Laundry 14400 233400 Onehalf salary of maid 89100 Total Allowance322500 All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket BondS111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Books and records of the Academy for the Blind are maintained in the Department of Education Vocational Rehabilitation Division and were found in good condition 224 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Academy for the Blind and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year225 DEPARTMENT OF EDUCATION North Georgia Trade and Vocational School ClarkesvillefctSvS 226 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 59313251 75420841 Revenue Retained Earnings Educational Services 11356800 10459054 Total Income Receipts 70670051 85879895 NONINCOME Private Trust Funds 115824 116541 CASH BALANCE JULY 1st Budget Funds 29604250 19104643 1 003 901 25 1 051 010 79 PAYMENTS EXPENSE Personal Services 33682451 35900784 Travel 335736 536028 Supplies Materials 11184029 11023620 Communication 203259 243483 Heat Light Water Power 1662321 1838545 Publications Printing 81539 122728 Repairs 164299 562140 Rents 37050 79066 Insurance 1191576 2603 Pensions Benefits 2547344 2807106 Equipment 13920497 11161444 Miscellaneous 123014 223375 Total Expense Payments 65133115 64495716 OUTLAY Lands Improvements Personal Services 1669288 2385352 Supplies Materials 1874743 5408614 Contracts 12492512 14791977 Equipment 95694 NONCOST Private Trust Funds 1158 24 1 165 41 CASH BALANCE JUNE 30th Budget Funds 19104643 17807185 1 003 901 25 1 051 010 79227 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Accounts Receivable Vocational Ed Natl Defense Educ Act 181 574 39 4 675 24 186 249 63 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current 79 269 85 RESERVES Contracts and Purchase Orders Maturing For Earnings and Fees Subject to Adjustments Private Trust and Agency Funds Employees Retirement 962 80 Social Security 253974 For Vocational Funds and School Lunch Funds in Transit 83 895 59 16 248 66 3 502 54 3 332 99 106 979 78 SURPLUS For Operations 00 186 249 63MB 228 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE SUMMARY FINANCIAL CONDITION The North Georgia Trade and Vocational School operated by the State Department of Education at Clarkesville ended the fiscal year on June 30 1961 with no surplus after providing the necessary reserve of 7926985 for liquidation of outstanding accounts payable and reserving 8389559 for contracts to mature 1624866 for earnings and fees subject to adjustment 350254 for private trust and agency funds held on this date and 333299 for vocational and school lunch funds in transit on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the School by the Department of Education in the year ended June 30 1961 was 65796015 In addition to this allotment the Department of Education transferred to the School 6113769 vocational education funds 3172135 Federal N D E A funds and 450104 lunchroom and milk program funds Income from tuition rents and sales in the fiscal year ended June 30 1961 amounted to 10459054 which with funds received from the Department of Education made total receipts for the period 85991077 From the 85991077 received 111182 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving net income of 85879895 available to the school The 85879895 net income and the 19104643 cash balance on hand at the beginning of the fiscal year made total funds available 104984538 with which to meet expenditures approved on budget for the fiscal year 195716 of the available funds was expended in the fiscal year for current expense of operating the school 22681637 was paid for buildings and improvements and 17807185 remained on hand June 30 1961 the end of the fiscal year nHUMmnaBBHMBMaM229 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the school for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 Personal Services 35900784 Travel Expense 536028 Supplies Materials 110 236 20 Communication 2434 83 Heat Lights Water 1838545 Printing Publicity 1 227 28 Repairs 562140 Rents 79066 InsuranceBonding 2603 Pensions To Retirement System 1939730 For Social Security 8 673 76 Equipment 111 61444 Miscellaneous 223375 1960 336 824 51 3 357 36 111 840 29 2 032 59 16 623 21 815 39 1 642 99 370 50 11 915 76 18 271 42 7 202 02 139 204 97 123014 1969 316 456 32 3 229 15 117 44013 1 813 39 15 507 23 482 40 1 879 37 269 00 28216 17 726 36 5 513 94 48 917 57 962 64 64495716 65133115 53047966 OUTLAY New Buildings Improvements and Equipment 22681637 Number of Employees on Payroll June 30 91 Average Number of Students 408 Annual Student Per Capita Cost Expense 158078 Outlay 55592 2136 70 160 365 43 426 1 528 95 376 44 375 82476 87177353 81169658 90630442 72 509 1 042 21 738 36 1 905 39 1 780 57 230 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE GENERAL The State School Superintendent acts as disbursing officer for the North Georgia Trade and Vocational School and is bonded in the amount of 1000000 Detail of this bond is reflected in report covering examination of the State Department of Education All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond S 111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property re ceived by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School and the State Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year aM MMBBMMMHBHMBBMMBB 231 DEPARTMENT OF EDUCATION South Georgia Trade and Vocational School Americus 232 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 547 803 70 Revenues Retained Earnings Educational Services 7649098 Total Income Receipts 62429468 NONINCOME Private Trust Funds 3424 68 CASH BALANCE JULY 1st Budget Funds 39824040 1 025 959 76 PAYMENTS EXPENSE Personal Services 25681889 Travel 848373 Supplies Materials 11188024 Communication 1 82360 Heat Light Power Water 1764411 Publications Printing 42600 Repairs 198575 Rents 29085 Insurance 1051303 Pensions Benefits 19 655 43 Equipment 183712 88 Miscellaneous 2 93184 Total Expense Payments 616166 35 OUTLAY Lands Buildings Personal Services 12 500 04 Supplies Materials 430697 Contracts 325 59315 Insurance Y9g 6g Equipment 19 99a 12 NONCOST Private Trust Funds 342468 CASH BALANCE JUNE 30th Budget Funds 4317180 1 025 959 76 1961 619 575 71 97 960 22 71753593 3 187 77 43171 80 763 895 50 279 024 83 10 553 07 106 707 54 2188 50 21 172 34 1 103 50 2 079 5 189 00 4672 21 864 80 42 858 59 3 417 02 491 20516 1 287 38 30 903 87 57 837 79 3187 77 179 473 53 763 895 50233 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Accounts Receivable Vocational Educ Natl Defense Educ Act 182 092 68 56 800 00 238 892 68 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent 14559227 RESERVES For Purchase Orders and Contracts to Mature For Unearned Income Private Trust and Agency Funds Employees Retirement 80330 Social Security 181585 For NDEA Funds in Transit 75 741 35 13 58111 2 61915 1 32150 93 26311 SURPLUS For Operations Subject to Budget Control 3730 238 892 68SrTni H 234 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS SUMMARY FINANCIAL CONDITION The South Georgia Trade and Vocational School operated by the State Department of Education at Americus ended the fiscal year on June 30 1961 with a surplus of 3730 after providing the necessary reserve of 14559227 for liquidation of accounts payable and reserving 7574135 for purchase orders outstanding and contracts to mature 1358111 for unearned income 261915 for private trust and agency funds held on this date and 132150 for N D E A funds in transit AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the school by the Department of Education in the year ended June 30 1961 was 59650709 In addition to this allotment the Department of Education transferred to the school 1116058 vocational education funds and 1293928 Federal N D E A funds for the current year Income from tuition sales and other sources in the year amounted to 9796022 which with funds received from the De partment of Education made total receipts for the year 71856717 From the 71856717 received 103124 was transferred through the Department of Education to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving 71753593 net income available to the South Georgia Trade and Vocational School The 71753593 net income and the 4317180 cash balance at the be ginning of the fiscal year made a total of 76070773 available with which to meet expenditures approved on budget for the fiscal year ended June 30 1961 49120516 of the available funds was expended in the year for the current expense of operating the school 9002904 was paid for buildings improvements and new equipment and 17947353 remained on hand June 30 1961 the end of the fiscal year235 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS COMPARISON OF OPERATING COSTS Expenditures by the school for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 27902483 25681889 22715814 Travel Expense 1055307 848373 530242 Supplies Materials 10670754 11188024 10996512 Communication 218850 182360 165254 Heat Lights Power 2117234 1764411 1575188 Printing Publicity 110350 42600 84438 Repairs 207925 198575 513228 Rents 18900 29085 79279 Insurance Bonding 4672 1051303 20935 Pensions EmploymentRetirement 1517287 1448456 1378545 Social Security 669193 517087 336159 Equipment 4285859 18371288 4496597 Miscellaneous 341702 293184 311204 Total Expense Payments 49120516 61616635 43203395 OUTLAY Lands Buildings Improvements 90 029 04 363 196 93 291 676 35 58123420 97936328 72371030 Number of Employees on Payroll June 30 Average Enrollment Annual Student Per Capita Cost Expense Outlay 71 520 70 452 59 411 94463 1 363 20 1 05117 173 13 803 53 709 67 1 117 76 2 166 73 1 760 84236 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS GENERAL The State Superintendent of Schools acts as disbursing officer for the South Georgia Trade and Vocational School and is bonded for 1000000 State School Superintendents bond is more fully described in audit report covering examination of the State Department of Education All employees of the State Department of Education are bonded for 500000 each under Public Employees Blanket Bond S111207 written by the Lumbermens Mutual Casualty Company dated November 10 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows Loss caused to the Insured through the failure of any of employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Books and records of the South Georgia Trade and Vocational School were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the South Georgia Trade and Vocational School and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year237 EMPLOYEES RETIREMENT SYSTEM238 EMPLOYEES RETIREMENT SYSTEM RECEIPTS 196o INCOME Transfers Other Spending Units 251 75 Transfers Public Trust Funds 79 187 96 Revenues Retained Earnings fi 7 NONINCOME 5526227 Public Trust Funds Contributions from Employees 224325023 Employers 379702534 Income from Investments 1625180 43 Transfers to Budget Fund 79 187 96 Private Trust Funds 12 001894 71 CASH BALANCES JULY 1st Budget Funds 858229 Public Trust Funds 132 068 51 Private Trust Funds 843780 15 20 706 792 18 PAYMENTS EXPENSE Personal Services 105 415 52 Travel lg Supplies 246247 Communication 3 593 g2 Publications Printing l977 81 Repairs 154 33 Rents 1263341 Insurance 523 68 Pensions Benefits 6 994 82 Miscellaneous 0 a b 14 Total Expense Payments 144 3j9 92 OUTLAY Equipment 344 M NONCOST Public Trust Funds Investments 544228118 Pensions Benefits 195534586 Private Trust Funds 1181028252 CASH BALANCES JUNE 30th Budget Funds j 19UQ9 Public Trust Funds 320 709 51 Private Trust Funds 1 03 392 34 1961 258 27 88 754 32 64 534 64 2 171 974 07 4 343 15419 1 837 695 45 8875432 14 845 393 54 1 914 09 320 709 51 1 035 392 34 24 616 681 38 906 89 6 880 087 99 1 554 849 40 14 635 255 82 2 649 88 149 841 51 1 245 530 06 20 706 792 18 24 616 681 38 113 387 57 12 339 02 2 870 82 3 500 85 1 136 04 298 72 11 141 97 10000 7 721 74 362 86 152 859 59 From Audit Report by Osborn Clary Co Certified Public Accountants239 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND AND EXPENSE FUND BALANCE SHEET AS AT JUNE 30 1961 ASSETS Current Assets Cash on Deposit 14867336 Investments 4967875531 Due from Social Security Trust Fund 6 292 08 49 833 720 75 LIABILITIES Current Liabilities Annuity Savings Fund 1590170601 Withheld from Employees Salaries Federal Income Tax 103124 State Income Tax 32195 U S Treasury Bonds 938 Hospitalization Insurance 11916 148173 Earnest Money on Loan Commitments 2159600 15 924 783 74 Funds Annuity Reserve Fund 1188 796 93 Pension Accumulation Fund 29 792 923 76 Survivors Benefit Fund 216705555 Administrative Expense Fund 3 642 20 Undistributed Agencies Payments 4th Quarterly Reports 75651857 49 833 720 75240 EMPLOYEES RETIREMENT SYSTEM SOCIAL SECURITY TRUST FUND EMPLOYEES RETIREMENT SYSTEMTRUSTEE BALANCE SHEET AS AT JUNE 30 1961 ASSETS Current Assets Cash on Deposit 1 245 401 52 LIABILITIES Current Liabilities Employees Retirement System of Georgia June 30 1961 Expenses 6 92 08 Social Security Contributions Not reported to the Social Security Administrator 372 295 20 Deposits by Local Governments 510003 75 Contributions Income Fund 112209 49 Contingent Fund Balance 244 601 00 1 245 401 52241 EMPLOYEES RETIREMENT SYSTEM OSBORN CLARY COMPANY Certified Public Accountants Atlanta 9 Georgia August 28 1961 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Sir We have made an audit of the accounting records of the Employees Retirement System of Georgia for the year ended June 30 1961 and submit herewith our report The law creating the Employees Retirement System of Georgia was enacted by the General Assembly of the State of Georgia during the 1949 session The Board of Trustees consisting of seven members serves without compensation however the members are reimbursed for expenses incurred while on business of the System The members at June 30 1961 were as follows Honorable B E Thrasher Jr Ex Officio State Auditor Honorable Zack D Cravey Ex Officio State Insurance Commissioner Honorable Edwin L Swain Sr Ex Officio Director State Merit System Honorable George B Culpepper Jr Attorney Honorable Benton Odom Treasurer State Highway Department Honorable Ben T Huiet Commissioner of Labor Honorable Paul E Manners Vice President First National Bank of Atlanta The officers elected by the Board were as follows Honorable B E Thrasher Jr Chairman Honorable George B Culpepper Jr Vice Chairman Honorable W Frank DeLamar Secretary Our examination consisted of verification of the assets and liabilities at June 30 1961 and receipts and payments for the year then ended The financial position of the System at June 30 1961 is presented in the Balance Sheet 242 EMPLOYEES RETIREMENT SYSTEM ASSETS Cash on deposit 14867336 was reconciled with the balances certified to us by the depositories Investments 4967875531 were composed of stocks bonds and mortgage loans Verification of securities consisted of an inspection of trust receipts stock certificates and bonds Mortgage loans were verified by inspection of loan documents and reconcilation with statements of agents servicing the loans Due from Social Security Trust Fund 629208 represents amount due for June 1961 administrative expenses LIABILITIES Annuity savings fund 1590170601 represents the accumulated con tributions and interest of members at June 30 1961 Amounts withheld from employees salaries 148173 represent Federal income tax 103124 State income tax 32195 U S Treasury bonds 938 and hospitalization insurance premiums 11916 Earnest money on loan commitments totals 2159600 Of this amount 350000 is refundable when the loans are executed and 1809600 is a deposit being held for SylvesterWorth County Industrial Development Corporation Annuity reserve fund 118879693 represents the reserve for payments of annuities to retired members Pension accumulation fund 2979292376 is the accumulation of em ployers contributions together with adjustments for interest benefits overpayments and refunds Survivors benefit fund 216705555 represents the amount available for payment of death benefits to survivors of covered employees Administrative expense fund 364220 represents the balance applicable to subsequent expense fund payments Undistributed agencies payments 75651857 represent payments from agencies which are paying contributions monthly and reporting quarterly RECEIPTS AND PAYMENTS A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented The net income for the year under review was 826406939 as compared to 758626804 for the pre ceding year243 EMPLOYEES RETIREMENT SYSTEM EXPENSE FUND A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented Payments amounting to 15402475 were verified by comparison with cash book entries and in spection of vouchers and other supporting data GENERAL The minutes of meetings held by the Board of Trustees during the current year were reviewed and found to be in order In our opinion the accompanying balance sheet and related statements correctly present the financial position of the Employees Retirement System of Georgia at June 30 1961 and the results of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY Certified Public Accountants I 244 EMPLOYEES RETIREMENT SYSTEM OSBORN CLARY COMPANY Certified Public Accountants Atlanta 9 Georgia August 28 1961 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Sir We have made an audit of the accounting records of the Employees Retirement System of Georgia Trustee for the Social Security Trust Fund for the year ended June 30 1961 and submit herewith our report Employees Retirement System of Georgia is the State Agency designated to administer the Enabling Act passed by the General Assembly in 1951 This Act with subsequent amendments provides for extension on a voluntary basis of Federal Social Security coverage to employees of political sub divisions of the State Contributions for social security are received from each participating unit The contributions are then combined and reported to the Social Security Administrator Our examination consisted of a verification of the asset and liability accounts at June 30 1961 and receipts and payments for the year then ended The financial position of the Fund at June 30 1961 is presented in the Balance Sheet ASSETS Cash on deposit 124540152 is detailed in Schedule 2 and was verified by direct communication with depositories The balances at June 30 1961 were as follows The Fulton National BankChecking Account 391 23344 The Fulton National BankSavings Account 28472270 First National Bank of AtlantaSavings Account 284722 69 Trust Company of GeorgiaSavings Account 28472269 124540152245 EMPLOYEES RETIREMENT SYSTEM LIABILITIES The amount of 629208 was due Employees Retirement System of Georgia for June 30 1961 administrative expense Social Security Contributions 37229520 represent contributions received which had not been reported to the Social Security Administrator at June 30 1961 Deposits by Local Governments 51000375 represent deposits by political subdivisions as security for the state in event of failure to fulfill their obligations Deposits are not required of political subdivisions re ceiving State funds for roads andor education and in the event of default these funds shall be withheld until full restitution has been made to the State Contribution Income Fund 11220949 represents income received on monies invested and interest received on deposits The contingent fund balance at June 30 1961 amounted to 24460100 In our opinion the accompanying balance sheet and related statements correctly present the financial position of the Employees Retirement System of GeorgiaTrustee for the Social Security Trust Fund at June 30 1961 and the results of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY Certified Public AccountantsHHmI 246 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 t Interest Cost or Par BONDS AND NOTES Date Due Rate VaL Alabama Power Company AfitMrgage 3184 3125 15000 Alabama Power Company First Mortgage q i a o en 4iK o 86 350 10000000 Alabama Power Company First Mortgage 5189 4875 25000000 Alabama Power Company First Mortgage 4 5 00 Aluminum Company of America Debentures 4 3 875 200 000 00 Aluminum Company of America SFDebentures 6 1J9 3 00 ioo 00000 Aluminum Company of America SF Debentures x 82 4 25 150000 00 American Can Company Debentures 4 1 00 Q l 375 200 000 00 American Telephone and Tele graph Co Debentures 7 186 2 625 100 000 00 American Telephone and Tele graph Co Debentures 8 180 275 100 000 00 American Telephone and Tele graph Co Debentures 12 173 3375 150 000 00 American Telephone and Tele graph Co Debentures 91584 325 200 000 00 American Telephone and Tele graph Co Debentures u i86 5 375 250 000 00 American Telephone and Tele graph Co Debentures U i92 4 75 30 Appalachian Electric Power Co First Mortgage 6 x81 3 75 100 000 00 Appalachian Electric Power Co First Mortgage 10 18253 350 100000 00 Appalachian Electric Power Co First Mortgage 3 g g75 50 000 00 Appalachian Electric Power Co First Mortgage 12 i83 350 50 000 00 Arkansas Power and Light Co First Mortgage 10 181 3625 150 000 00 Armco Steel Corporation SFDebentures 6186 450 300 ooo nn Armco Steel Corporation 0 SF Debentures 4 84 4 35 200 000 00 Associates Investment Company Notes 21570 325 25000000 Income 4 687 50 3 500 00 12187 50 12 841 06 7 750 00 3 000 00 6 375 00 7 500 00 2 625 00 2 750 00 5 062 50 6 500 00 13 437 50 7 125 00 3 750 00 3 500 00 1 437 50 1 750 00 5 437 50 00 8 700 00 8125 00247 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 Interest Cost or Par BONDS AND NOTES Atlanta Gas Light Company Debentures tlanta Gas Light Company First Mortgage tlanta Gas Light Company First Mortgage tlanta Gas Light Company First Mortgage tlanta Gas Light Company First Mortgage 12 185 Atlantic Refining Company Debentures Baptist Convention Executive Committee of Georgia First Mortgage i ft Bell Telephone Company of Pennsylvania Debentures Carolina Clinchfield and Ohio First MortgageSeries A Carolina Power and Light Co First Mortgage Carolina Power and Light Co First Mortgage Carolina Power and Light Co First Mortgage Carolina Power and Light Co First Mortgage Central of Georgia Railway Co Equipment Trust CertificatesSeries C Central of Georgia Railway Co Equipment Trust CertificatesSeries B jiOentral of Georgia Railway Co Equipment Trust CertificatesSeries B loentral of Georgia Railway Co Equipment Trust CertificatesSeries B Chesapeake and Ohio Railway Co First Mortgage Chesapeake and Ohio Railway Co Equipment Bonds Date Due Rate 400 Value Income 8 171 86 000 00 344000 9 178 425 182 000 00 7 862 50 7 181 400 100 000 00 4 000 00 10 18262 5125 144 000 00 7 576 50 12 185 5125 500 000 00 12 815 00 11579 325 124 000 00 4 030 00 7 16955 400 146 000 00 6130 00 2 189 375 100 000 00 3 750 00 9 165 400 103 000 00 4120 00 2 181 2875 100 000 00 2 875 00 10 18252 350 150 000 00 5 250 00 3 188 4125 100 000 00 4125 00 4 190 4875 200 000 00 9 750 00 11 170 4625 100 000 00 4 625 04 8 17056 325 50 000 00 00 2 17056 325 50 000 00 00 2 16956 325 150 000 00 8125 00 5 19655 350 75 000 00 2 625 00 22071 300 45 000 00 1 350 00 248 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 BOiANDNOTES Data Due RatTg VaL Chesapeake and Ohio Railway Co First Mortgage Series E 819656 350 2500000 C I T Financial Corporation Debentures i i 7q a mt n t t L 179 4625 10000000 C I T Financial Corporation Debentures in i 7i a oc JU ia 425 80 000 00 Columbia and Southern Ohio Electric Co First Mortgage 9181 325 75 oon on Columbia Gas System Inc Series ADebentures 6175 300 100 000 00 Columbia Gas System Inc Series BDebentures 8175 300 100 000 00 Columbia Gas System Inc Series CDebentures 4177 3375 49 000 00 Columbia Gas System Inc Series D Debentures 7179 350 150 000 00 Commercial Credit Company Notes Vti 50 000 00 Consumers Power Company Convertible Debentures 81575 4 375 3 inn nn Consumers Power Company First Mortgage 12190 4625 500 000 00 Consolidated Edison Co N Y 50000000 First and Refunding MortgageSeries I 218353 350 100 000 00 Consolidated Edison Co N Y First and Refunding MortgageSeries J 1184 3375 100 000 00 Consolidated Edison Co N Y First and Refunding MortgageSeries F 2 181 300 150 000 00 Consolidated Edison Co N Y First and Refunding MortgageSeries G 5 181 325 100 000 00 Consolidated Natural Gas Co Debentures pc 7R Q OK Consolidated Natural QasooV Debentures 6 i79 3 125 50 000 00 Consumers Power Company ooSScPyr 418 Inc DetureS 1H 4625 25000000 s Income 87500 I t 4 625 00 i 3 400 00 2 437 50 3 000 00 3 000 00 1 653 76 5 250 00 2125 00 6781 11 565 00 3 500 00 3 375 00 4 500 00 3 250 00 3 217 50 1 562 50 3125 00 1 625 00 5 781 25 249 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 BONDS AND NOTES Date Due Interest Rate I Continental Oil Company SF Debentures 11184 300 I Continental Oil Company Bonds 5191 450 ji Detroit Edison Company General and Refunding MortgageSeries K 111576 3375 Duke Power Company First and Refunding Mortgage 5186 3625 t El Paso Electric Company First Mortgage 5189 5125 F H A Debentures Series R F H A Debentures Series T F H A Debentures Series R F H A Debentures Series AA F H A Debentures Series AA F H A Debentures Series AA F H A Debentures Series AA sR Federal Land Bank Farm Loan Bonds Federal Land Bank Farm Loan Bonds Federal Land Bank Farm Loan Bonds Federal Land Bank Farm Loan Bonds Firestone Tire and Rubber Company First Mortgage Florida Power and Ligbt Co First Mortgage 12186 4375 1 Florida Power and Light Co First Mortgage Florida Power and Light Co First Mortgage General Electric Company Debentures General Foods Corporation Debentures General Motors Acceptance Corporation Debentures 3 179 400 4 979 2875 91572 3875 22070 5125 5 171 350 32069 4375 5 17752 325 4 188 4125 11 189 525 5 17656 350 7 176 3375 Cost or Par Value 150000 00 300 000 00 100 000 00 200 000 00 250 000 00 00 00 00 00 00 00 29 400 00 100 000 00 200 000 00 100 000 00 200 000 00 199 000 00 200 000 00 200 000 00 200 000 00 360 000 00 94 000 00 200 000 00 Income 4 500 00 00 3 37500 7 250 00 12 812 50 7563 7725 7219 25819 9200 254 81 65244 3 875 00 10 790 98 3 500 00 8 750 00 6 467 50 8 750 00 8 250 00 10 500 00 12600 00 3172 50 8 000 00250 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 BONANDNOTES Date Due RatTg vZ General Motors Corporation Debentures 117956 325 34500000 Georgia Power Company FirstMortgage 9 100 000 00 Georgia Power Company FirstMortgage n 90 4 875 30000000 Georgia Power Company FirstMortgage 12 177 3375 25 000 00 Georgia Power Company FirstMortgage 4180 2875 10000000 Georgia Power Company FirstMortgage 6 350 Georgia Power Company FirstMortgage 718253 3375 12500000 Georgia Power Company FirstMortgage 418353 375 7900000 Georgia Power Company FirstMortgage 4 184 3125 10000000 Georgia Power Company FirstMortgage 418657 3625 2500000 Georgia Power Company FirstMortgage 618758 525 56 000 00 Goodrich B F Company JJ ZTT U1585 4625 50000000 Gulf Mobile and Ohio Railroad First MortgageSeries G 5180 3375 15000000 Gulf Power Company First Mortgage 4 189 475 20000000 Gulf Power Company First Mortgage 2I88 400 200 000 00 Gulf States Utilities Co First Mortgage 12182 3125 75 000 00 Gulf States Utilities Co First Mrtgage 1218365 3375 12500000 Gulf States Utilities Co First M0Itgage 1189 475 18500000 Gulf States Utility Co First MOrtgage 7190 4875 21500000 Gulf States Utilities First Mrtgage 12189 525 25000000 Houston Light and Power Company FirstMortgage n 187 475 200000 00 Illinois Bell Telephone Co First MortgageSeries 0 418452 3125 5000000 Income 11 212 50 7 39030 7 312 50 84376 2 875 00 3500 00 4218 76 2 962 50 312500 906 26 2 940 00 11 562 50 5 062 50 9 500 00 8 000 00 2 343 76 4 218 76 8 787 50 5 240 63 13125 00 9 500 00 1 562 50251 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 BONDS AND NOTES Date Due Interest Cost or Par Rate Value 7 197 4875 1 182 325 9 18354 3625 475 Illinois Bell Telephone Co First Mortgage Indiana and Michigan Electric Co First Mortgage Indiana and Michigan Electric Co First Mortgage Indiana and Michigan Electric Co First Mortgage 11 18859 Inland Steel Company First Mortgage 2 189 450 John Deere Credit Company Debentures 103185 4875 Kansas City Power and Light Co First Mortgage 1158353 325 Kansas City Southern Railway Co First Mortgage 12184 325 Kansas City Southern Railway Co First Mortgage 12184 325 KimberlyClark Corporation SF Debentures 118358 375 Louisiana Power and Light Co First Mortgage 11180 300 Louisiana Power and Light Co First Mortgage Louisville and Nashville Railroad Co First and Refunding MortgageSeries I Louisville and Nashville Railroad Co First and Refunding Mortgage Series F Department Stores SF Debentures McKesson and Robbins Inc Debentures Michigan Consolidated Gas Co First Mortgage5th Series MinneapolisHoney well Regulator Co Debentures Mississippi Power and Light Co First Mortgage Mississippi Power Company First Mortgage Missouri Pacific Railroad Co Equipment TrustSeries ZZ 4 19061 500 4 103 3375 May 4 103 3375 3 180 325 9 180 4625 8 176 350 4 1586 450 4 188 4125 3 190 500 2 170 300 350 000 00 100 000 00 100 000 00 200 000 00 160 000 00 200 000 00 100 000 00 100 000 00 50 000 00 300 000 00 50 000 00 300 000 00 150 000 00 25 000 00 50 000 00 140 000 00 75 000 00 305 000 00 200 000 00 200 000 00 100 000 00 Income 853125 3 250 00 3 625 00 9 500 00 7 200 00 4 875 00 3 250 00 3 250 00 1 625 00 11 250 00 1 500 00 15 000 00 5 062 50 84376 1 625 00 3 237 50 2 625 00 00 8 250 00 10 000 00 3 000 00252 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 22N2iNOTES Date Due Missouri Power and Light Co First Mortgage 7 3 25 200 000 00 Mountain States Telephone and Telegraph Co 31 Year Debentures p i ac a mc National Steel Corporation 10a00ao First Mortgage e 4625 25000000 National Steel Corporation First Mortgage 518255 3125 75 000 00 National Steel Corporation First Mortgage 1118656 3875 100 000 00 New York State Electric and Gas Co First Mortgage 518454 325 100000 00 New York Telephone Co First and Refunding Mortgage 4196 3375 100 000 00 Niagara Mohawk Power Corp General Mortgage i2 i8i 3375 50 000 00 Niagara Mohawk Power Corp General Mortgage 218353 350 200 000 00 Niagara Mohawk Power Corp General Mortgage i0 i8354 325 200 000 00 Northern Natural Gas Co 00a SF Debentures 11173 325 200 000 nn Northern States Power Co First Mortgage 6 3 25 Northwestern Bell Telephone Company 38 Year Debentures 6 198 4875 250 000 nn Ohio Power Company First 5000000 Mortgage l 353 3 375 Pacific Gas and Electric Co First and Refunding MortgageSeries U 1218551 3375 300000 00 Pacific Gas and Electric Co First and Refunding MortgageSeries W 1218453 3125 350 000 00 Pacific Gas and Electric Co First and Refunding MortgageSeries X 6 184 3125 100 000 00 Pacific Telephone and Tele graph Co 27 Year Debentures 111579 325 50 000 nn Pacific Telephone and Tele a graph Co 30 Year Debentures 111581 350 150 onn nn Pacific Telephone and Tele 0 graph Co 32 Year Debentures 81588 4375 5000000 Income 6 500 00 4 375 00 11 562 50 2 343 76 3 875 00 3 250 00 3 375 00 1 687 50 7 000 00 6500 00 6 500 00 3 250 00 12187 50 2 531 26 10125 00 10 937 50 3 125 00 1 625 00 5 250 00 2 187 50 IE V Pi c PL i F h Pi253 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 325 3125 500 21587 425 4 18656 350 7 182 3375 BONDS AND NOTES Date Due aPacific Telephone and Tele graph Co 35 Year Debentures 91583 Pacific Telephone and Tele graph Co 40 Year Debentures 10 187 Pennsylvania Bell Telephone Debentures 12 194 Peoples Gas Light and Coke Co First and Refunding MortgageSeries I 7 179 Philadelphia Electric Co First and Refunding Mortgage 4 185 Philadelphia Electric Co First and Refunding Mortgage 10 189 Phillips Petroleum Co Convertible Debentures Plantation Pipe Line Co SF Debentures Public Service Company of Indiana Inc First Mortgage Public Service Company of Indiana Inc First Mortgage Public Service Company of Oklahoma First Mortgage Series E Public Service Electric and Gas Co First and Refunding Mortgage Public Service Electric and Gas Co First and Refunding Mortgage 11 186 Republic Corporation SF Debentures 9 185 Reynolds R J Tobacco Co Debentures 10 17356 Savannah Electric and Power Co Debentures 10 179 Savannah Electric and Power Co First Mortgage 10 184 SearsRoebuck Acceptance Corp Debentures 2 172 SearsRoebuck and Company SF Debentures 8 183 Interest Cost or Par Rate Value 1 184 2 184 5 184 3125 3125 5375 3375 300 325 4375 4375 300 3375 325 4625 475 50 000 00 50 000 00 00 150 000 00 50 000 00 200 000 00 4 000 00 140 000 00 50 000 00 100 000 00 100 000 00 50 000 00 250 000 00 300 000 00 100 000 00 144 000 00 150 000 00 100 000 00 650 000 00 Income 1 562 50 1 562 50 13 515 00 4 875 00 1 562 50 10 000 00 170 00 4 900 00 1 687 50 3 375 00 3 000 00 1 625 00 10 937 50 6 562 50 3 000 00 4 860 00 4 875 00 4 625 00 30 875 00I Mfc I mmmmmm 254 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 Interest Cost or Par BONDS AND NOTES Date Due Rate Value Service Pipe Line Co 30 Year SF Debentures 418852 320 50000 00 Southern Bell Telephone and Telegraph Co Debentures 12193 4625 300000 00 Southern Bell Telephone and Telegraph Co Debentures 9189 3125 250 000 00 Southern Bell Telephone and Telegraph Co Debentures 101595 325 5000000 Southern Bell Telephone and Telegraph Co Debentures 10183 400 250000 00 Southern Bell Telephone and Telegraph Co Debentures 618662 500 100000 00 Southern Bell Telephone and Telegraph Co Debentures 12197 500 500000 00 Southern Bell Telephone and Telegraph Co Debentures 3198 4375 50000000 Southern California Edison Co First and Refunding MortgageSeries C 21576 2875 7500000 Southern California Gas Co First Mortgage 4 182 3 50 200 000 00 Southern Counties Gas Company of California First Mortgage 10181 350 15000000 Southern Electric Generating Co First Mortgage 6192 525 800000 00 Southern Natural Gas Co First MortgagePipeline Sinking Fund iS i70 2 875 100 000 00 Southern New England Telephone Co 33 Year Debentures 7 185 325 5000000 Southwestern Bell Telephone Co Debentures 8195 4625 50000000 Southwestern Public Service Co First Mortgage 6179 320 100000 00 Southwestern Public Service Co First Mortgage 2181 335 100 000 00 Standard Oil Co of California SF Debentures 7183 4375 200000 00 Standard Oil Company of Indiana Debentures 10183 450 550000 00 State Hospital Authority of Georgia Revenue Bonds qq Income 1 600 00 13 875 00 7 812 50 1 625 00 10 000 00 5 000 00 12 500 00 00 2156 26 7 000 00 5 250 00 26 250 00 2 875 00 1 625 00 11 562 50 3 200 00 3 350 00 8 750 00 24 750 00 7158 88 SSS18255 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 BONDS AND NOTES State Office Building Authority of Georgia Revenue Bonds iflstate School Building Authority of Georgia Revenue Bonds instate School Building Authority of Georgia Revenue Bonds a IjState School Building Authority of Georgia Revenue Bonds I Jjstate School Building Authority of Georgia Revenue Bonds I State School Building Au thority of Georgia Revenue Bonds I State Steamship Company Merchant Marine Bonds i Stevens J P and Company Notes i Swift and Company 25 Year Debentures Tennessee Gas Transmission First MortgagePipeline Sinking Fund Tennessee Valley Authority Series A Texas Company Debentures Texas Electric Service Co First Mortgage Texas Electric Service Co SF Debentures Toledo Edison Company First Mortgage U S Certificates of Indebtedness U S Savings Bonds Series GRegular U S Savings Bonds Series GRegular U S Savings Bonds Series GRegular U S Steel Corporation Sinking Fund Debentures U S Treasury Notes U S Treasury Bonds U S Treasury Bonds U S Treasury Bills Par Value 5000000 Interest Cost or Par Date Due Rate Value Income 00 8 427 64 10 16958 260 200 000 00 5 200 00 3 17462 280 250 000 00 7 000 00 3 172 280 00 233000 5 17462 300 250 000 00 7 500 00 00 20 554 18 93087 425 160 000 00 00 11582 450 257 000 00 10 890 00 6 186 4875 500 000 00 00 2 176 3875 125 000 00 4 843 76 111585 440 500 000 00 11 000 00 5 183 3625 300 000 00 10 875 00 5 18252 325 100 000 00 3 250 00 2 185 525 200 000 00 10 500 00 2 18656 3375 100 000 00 3 375 00 00 2 445 65 4 162 250 100 000 00 2 500 00 12 162 250 150 000 00 3 750 00 2 163 250 100 000 00 2 500 Op 7158365 400 250 000 00 10 000 00 81562 325 500 000 00 1 015 63 6158378 325 100 000 00 3 250 00 21595 300 250 000 00 7 500 00 6 861 49 390 81 9 730 35 M 256 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 Interest Cost or Par BONDS AND NOTES Date Due Rate Value U S Treasury Notes 81564 500 25000000 Union Electric Company of Missouri First Mortgage 5 18252 325 30000000 Union Electric Company of Missouri First Mortgage 3 188 4375 20000000 United Gas Corporation First Mortgage and Collateral Trust 2 172 350 9000000 United Gas Corporation First Mortgage and Collateral Trust 3 178 4 25 197 000 00 University System Building Authority of Georgia Revenue Bonds 00 University System Building Authority of Georgia RevenueBonds 10180 300 20000000 University System Building Authority of Georgia RevenueBonds 00 University System Building Authority of Georgia RevenueBonds 00 Virginia Electric and Power Co First and Refunding Mortgage 12 181 3375 15000000 Virginia Electric and Power Co First and Refunding Mortgage 10 18252 325 25000000 Virginia Electric and Power Co First and Refunding Mortgage 5 18454 3125 20000000 Virginia Electric and Power Co First and Refunding Mortgage 10186 4125 10000000 Washington Gas Light Co First and Refunding Mortgage 71576 350 18800000 MORTGAGE LOANS Atlanta Development Co First Mortgage 6276 500 459417 78 Bryson A C A H and J W First Mortgage 52073 600 12000000 Butts County Development Co First Mortgage 9278 600 10225025 Candler County Development Corporation First Mortgage 81175 600 8683445 Income 1250000 9 750 00 8 750 00 3 150 00 8 372 50 7 022 00 6 000 00 292600 15170 00 5 062 50 8125 00 6 250 00 4125 00 6580 00 12 936 93 7 650 00 6 281 45 5 387 33257 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 MORTGAGE LOANS Coffee County Chamber of Commerce First Mortgage Dallas First Baptist Church First Mortgage East Albany Baptist Church First Mortgage East Albany Baptist Church Second Mortgage Emmanuel County Development Corporation First Mortgage Emmert Mrs Marguerite First Mortgage Fort Valley Baptist Church First Mortgage 12 965 Fort Valley Presbyterian Church First Mortgage Fountain D LFirstMortgage 19 Loans Guaranteed by Gulf Oil Corporation HarClau Realty Inc First Mortgage Hartwell Enterprises Inc First Mortgage Hawkinsville Industries Inc Hoboken Missionary Baptist Church Mortgage Inman Park Baptist Church First Mortgage Inman Park Methodist Church First Mortgage Lithonia Lighting Products Company Lockheed Heights Subdivision Inc First Mortgage Logansville Industrial Develop ment Corp First Mortgage Miller Betty C J B and M B First Mortgage Montezuma First Baptist Church Mortgage Morningside Methodist Church Albany Georgia First Mortgage Interest Cost or Par Date Due Rate 500 Value Income 123173 264 159 88 17 208 59 8 966 500 12 206 17 681 26 5 172 500 32 039 58 1 692 12 5 164 600 5 022 00 376 65 111077 550 237 241 28 16 833 76 1 373 425 24 010 87 1 061 69 12 965 500 19 550 00 1 277 50 51672 500 6 233 36 366 21 113071 550 55 891 91 3 216 57 3750 41 902 14 1 707 94 3875 142 306 90 6 013 48 Various 4000 12 617 39 545 78 4125 42 689 89 1 778 41 101566 500 60 500 00 3 368 76 10 176 500 420 385 91 21 509 10 71674 600 76 442 63 5 626 23 9 173 550 12 500 00 728 75 71575 500 150 000 00 8 000 00 101065 500 00 866 67 21875 600 373 333 32 23 600 00 123173 450 59 220 00 3 803 86 91972 550 55 015 89 3 164 84 7 572 500 95 833 38 5 10417 12 172 500 30 666 68 1 633 33 13074 550 40 921 58 2 338 00 mmHmBtMKmUUKmBBi 258 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 MORTGAGE LOANS Date Due Oothcaloga Realty and Invest ment Corp First Mortgage Patcraft Mills Inc First Mortgage Perry Industrial Development Corp First Mortgage Pittman Park Methodist Church First Mortgage Puritan Cordage Mills First Mortgage Putnam County Industrial Development Co Macon Riverside Methodist Church Rockmart First Baptist Church First Mortgage Schley County Industrial Corp First Mortgage Social Circle Development Corp First Mortgage South Dalton Baptist Church First Mortgage Sunnyside Baptist Church Albany Georgia First Mortgage 6 172 Sunnyside Baptist Church Albany Georgia Second Mortgage 41572 Swainsboro Tobacco Warehouse Co First Mortgage 72973 SylvesterWorth County Industrial Development Corp First Mortgage 10 172 Tignall Development Corp First Mortgage 8 174 Trager M L and F M TrustFirst Mortgage 42264 Trinity Presbyterian Church First Mortgage 63070 Trinity Presbyterian Church of Atlanta Georgia First Mortgage 63071 Trion First Baptist Church First Mortgage 21369 Interest Cost or Par Rate Value Income 10 173 550 58 333 40 3 368 86 121569 500 56 100 00 3 052 50 21178 550 124 950 00 7 175 44 72284 550 257191 54 14 358 79 71079 550 214 856 92 12 020 28 3 176 650 133 201 65 3 982 29 41572 650 298 146 00 8 532 54 12 167 500 45 500 00 2 537 50 8 169 600 43 251 85 2 744 02 1 967 500 19 227 92 1 152 20 21474 550 123 500 68 7 056 39 525 5 50 5 50 5 50 6 00 6 00 5 00 5 50 550 64 254 44 3 540 71 9 768 80 563 32 137 532 91 7 911 82 208 104 00 1219218 27 715 22 1 713 33 22 500 00 1 687 50 144 000 00 17 062 50 166 666 66 17 416 66 126 129 59 7 445 09I 259 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 MORTGAGE LOANS Turner County Enterprises Inc First Mortgage Valley Peach Company First Mortgage Warner Robins First Baptist Church First Mortgage Warner Robins Northside Baptist Church First Mortgage 102578 Waynesboro Garment Company Inc First Mortgage Wilson W J andE C First Mortgage Wright Garment Company First Mortgage Wright Manufacturing Co First Mortgage F H A Insured Mortgage Loans 570 LoansWithin the State of Georgia Interest Cost or Par Date Due Rate 550 Value Income 7 170 168 288 46 9 726 93 82769 550 35 143 38 2 064 14 21369 525 92 000 00 5 282 82 102578 550 21 875 00 1 254 69 73172 550 132 14517 7 554 59 52872 550 9 684 79 558 64 21471 500 35 750 00 1 937 50 10 373 600 104 166 70 6 625 00 4 976 07176 263 420 90 m 260 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 STOCKS Alabama Power Company Preferred Aluminum Company of America Preferred Atlanta Gas Light Company Preferred Bethlehem Steel Corporation Preferred Carolina Power and Light Company Preferred ColgatePalmolive Company Preferred Commonwealth Edison Company Preferred Dupont E I deNemours Preferred General Mills Inc Cumulative Preferred General Motors Corporation Preferred Georgia Power Company Preferred Georgia Power Company Preferred Georgia Power Company Preferred International Harvester Co Preferred National Lead Company Class B Preferred Pacific Lighting Corporation Cumulative Preferred Pacific Lighting Corporation Cumulative Preferred Philadelphia Electric Co Preferred Reynolds Metals Company Preferred Safeway Stores Incorporated Preferred Tennessee Gas Transmission Co Preferred U S Steel Corporation Cumulative Preferred Westinghouse Electric Corp Series B Preferred AddressographMultigraph Corp Common Aluminum Company of America Common American Home Products Common No of Shares Dividend Rate 420 Cost or Par Value Income 2100 00 500 49 287 50 il 750 375 73 450 00 2 812 52 1 950 444 96 062 50 4 218 00 I 400 700 66 525 00 2 800 00 11 450 420 44 662 50 1 890 00 1 t 450 350 41 075 00 1 575 00 0 500 450 464 450 50 000 00 53 85 00 2 320 00 2 025 00 t Oor 100 500 12 250 00 50000 ft I 600 250 1250 200 375 492 460 500 60100 00 25 625 00 129 950 00 20 000 00 2 250 00 1230 00 5 750 00 250 00 k h ft I h 300 700 50 500 00 2100 00 fti 400 600 58 825 00 2 400 00 ft 250 475 25 000 00 1187 52 ft 250 250 1000 436 468 475 25 343 75 25 437 50 50 000 00 1 090 00 1 170 00 2 375 00 ft t ft ft 600 400 57362 50 2 400 00 Gift 250 464 25 625 00 1160 00 If ii 400 700 65 525 00 2 800 00 k 300 380 30100 00 1 140 00 k k 1000 93133 71 157 50 i 600 250 47 568 88 44 947 59 630 00 630 00 261 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 f i i STOCKS American Telephone and Telegraph Co Capital Bankers Trust Company New York Capital Carolina Clinchfleld and Ohio Railroad Common Chase Manhattan National Bank Capital CocaCola Company Common Connecticut General Life Insurance Co Common Consumers Power Company Common Corn Products Company Common Dow Chemical Company Common Dun and Bradstreet Inc Common Dupont E I deNemours Common Eastman Kodak Company Common First National City Bank of New York Capital Freeport Sulphur Company Common General American Transportation Common General Electric Company Common General Motors Corporation Common General Telephone and Electronics Corp Common Goodrich B F Company Common Goodyear Tire and Rubber Common Grant W T Company Common Gulf Oil Company Capital Hercules Powder Company Common Inland Steel Company Capital International Business Machines Corporation Capital International Nickel Co Common International Paper Company C ommo n 682 JohnsManville Corporation Common 660 Kroger Company Common 3623 Lily Tulip Cup Corp Common 800 No of Dividend Cost or Par Shares Rate Value Income 1783 102277 92 560340 1600 36 800 00 3152 00 1275 117 562 50 4156 25 1151 33 222 38 2737 83 600 24 400 00 1440 00 250 52 500 00 774 37033 81 2 012 40 1000 28 723 50 1150 00 606 47 256 28 459 20 700 39 025 00 125 00 300 60 835 60 1 350 00 700 78 814 08 565 00 1613 71 535 76 4 767 00 1900 47 459 02 1 710 00 600 43977 71 900 00 1000 67 892 80 1 850 00 815 32 775 00 1 630 00 2000 57 716 09 9500 600 33 90515 88000 1500 5618825 562 50 872 20 47433 1046 40 1115 25104 03 1098 50 500 43 963 73 250 00 900 23 93750 144000 332 26 970 36 69615 700 38159 68 578 00 26 842 63 717 04 28 73750 1 320 00 86 352 82 2060 32 43 01718 800 00 262 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1961 Dividend Cost or Par Rate Value No of STOCKS Shares Middle South Utility Common l 000 MinneapolisHoneywell Regulator Co Common 350 Minneapolis Mining and Manufac turing Co Common 600 National Dairy Products Corp Common qqq National Life and Accident Insurance Co Common 350 Pennsalt Chemical Corporation Common j 000 J C Penny Company Common 1600 Phillips Petroleum Company C ommon 800 RichardsonMerrell Inc Common 500 Safeway Stores Incorporated Common 900 Southern Company Common 5193 Standard Oil Company of New Jersey Common 1034 U S Steel Corporation Common 700 Union Carbide Corporation Capital 350 Walgreen Company Common 500 Westinghouse Electric Corporation Common 800 Reconciliation of Investment Income Total Investment Incomei 97015817 LessInterest Purchased 35 553 89 Net Investment Income193450428 Income 29 285 06 51500 52 306 37 550 00 44153 83 180 00 39 712 50 2 000 00 49 25015 4375 37 073 62 67 601 92 1 320 00 30150 00 1 360 00 46 016 04 200 00 16 575 00 1 305 00 142 455 65 7 529 86 50 962 26 2 326 50 39 750 00 2 100 00 44 909 06 1 260 00 34104 59 00 42 666 33 660 00 49 678 755 31 1 970158 17 263 GEORGIA FOREST RESEARCH COUNCILM 264 GEORGIA FOREST RESEARCH COUNCIL RECEIPTS i960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 12000000 20000000 Budget Balancing Adjustment 8254007 Revenues Retained Transfers Other Spending Units 982502 32 68240 Total Income Receipts 19271505 16731760 CASH BALANCE JULY 1st Budget Funds 9762033 5723675 29033538 22455435 PAYMENTS EXPENSE Personal Services 117 402 61 12517488 Travel 1010311 203559 Supplies Materials 1054010 1980369 Communication 707957 2 696 97 Heat Light Power Water 464542 6058 26 Printing Publicity 790 49 i 630 39 Repairs 197397 1070031 Rents 9 00 Insurance 198 44 95oo Indemnities 10 00 Equipment 197221 63619 Miscellaneous 51257 62435 Total Expense Payments 15521849 17247463 OUTLAY Buildings Improvement Contracts 5036467 101500 Equipment 2751547 1068150 CASH BALANCE JUNE 30th Budget Funds 5723675 4038322 29033538 22455435265 GEORGIA FOREST RESEARCH COUNCIL CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Cash in Bank Budget Funds 40 383 22 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 1 430 89 RESERVES For Purchase Orders Outstanding 8 623 70 For Contracts to Mature Keck Engineers 28152 JohnH Smallings 2559909 Anderson Chemical Co 50250 Roller Plb and Heating Co 1 856 00 Sears Roebuck Co 50954 2874865 SURPLUS For Operations Subject to Budget Approval 37 372 35 1 579 98 40 383 22 MB 266 GEORGIA FOREST RESEARCH COUNCIL SUMMARY INTRODUCTION The Georgia Forest Research Council was created by Act of the General Assembly approved December 10 1953 and is under the direction and super vision of a Board of Commissioners composed of seven members appointed by the Governor Membership of the Board at June 30 1961 was as follows Wallace Adams Chairman Glenwood Georgia B M Jones ViceChairman Dallas Georgia Dr Herbert I Conner Vidalia Georgia Henry G Garrard Sr Washington Georgia Downing Musgrove Homerville Georgia A R Shirley Director Georgia Forestry Commission Macon Georgia Kirk Sutlive Sr c o Union Bag and Paper Corp Savannah Georgia FINANCIAL CONDITION The Georgia Forest Research Council ended the fiscal year on June 30 1961 with a surplus of 157998 after providing the necessary reserve of 1005459 for liquidation of outstanding purchase orders and accounts payable and reserving 2874865 for contracts to mature AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Council in the fiscal year ended June 30 1961 was 20000000 The 20000000 provided as the current years appropriation was reduced by 3268240 net transfers to other State units leaving net income available for the Councils operations 16731760 The 16731760 net income together with 5723675 cash balance on hand at the beginning of the period made a total of 22455435 funds avail able in the year ended June 30 1961 17247463 of the available funds was expended for budget approved items of current expense 1169650 was paid for new buildings and equip ment and 4038322 remained on hand June 301961 the end of the fiscal year267 GEORGIA FOREST RESEARCH COUNCIL COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 Personal Services 12517488 11740261 13271058 Travel Expense 203559 1010311 1516044 Supplies Materials 1980369 1054010 582803 Communications 269697 707957 578012 Heat Lights Water 605826 464542 Printing Publicity 463039 79049 618774 Repairs and Alterations 1070031 197397 184084 Rents 900 Insurance and Bonding 9500 19844 434115 Indemnities 1000 Equipment 63619 197221 8752 Miscellaneous 62435 51257 1500 Total Expense Payments 17247463 15521849 17195142 OUTLAY Buildings Improvements 101500 50364 L7 33489684 Equipment 1068150 2751547 2834410 Total Cost Payments 18417113 23309863 53519236 Number of Employees on Payroll June30 0 6 4 GENERAL Mr H E Ruark Director Secretary and Treasurer is bonded for 2000000 Bond is written by the Maryland Casualty Company dated April 15 1959 and effective for an indefinite term beginning May 1 1959 The condition of the obligation of the bond is as follows Now therefore if the said Principal shall during the term of this bond well and faithfully perform all and singular the duties incum bent upon him by reason of his election or appointment to said office except as hereinafter limited and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise to be and remain in full force and virtue Mr Luther B Huffman Administrative Assistant is bonded for 1000000 Bond is dated March 1 1961 with premium paid to March 1 1962 and is written by the Maryland Casualty Company which agrees268 GEORGIA FOREST RESEARCH COUNCIL To indemnify the Director Georgia Forest Research Council against any loss of money or other property real or personal be longing to the insured or for which the insured is legally liable Books and records of this Agency were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Forest Research Council for the cooperation and assistance given the State Auditors office during this examination and throughout the year269 GEORGIA FORESTRY COMMISSION 270 GEORGIA FORESTRY COMMISSION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation i 900 000 00 207500000 Budget Balancing Adjustment 2425750 Revenues Retained Grants from U S Government 551 85716 642 353 56 Grants from Counties 79093567 856 855 06 Earnings Development Services 120218512 714 846 68 Transfers Other Spending Units 37 289 30 21 322 66 Total Income Receipts 438343115 426773264 NONINCOME Private Trust Funds 8009462 83 627 15 State Revenue Collections Unfunded 6 50 CASH BALANCES JULY 1st Budget Funds 54012156 492402 40 Private Trust Funds 735756 7 m47 State Revenue Collections Unfunded 50 5 011 004 89 4 850 883 66GEORGIA FORESTRY COMMISSION 271 PAYMENTS I960 EXPENSE Personal Services276431893 Travel 9201623 Supplies Materials 67407765 Communication 57 980 89 Heat Light Power Water 7688316 Publications Printing 628215 Repairs 9275368 Rents 1822195 Insurance 21503 Indemnities 1790605 Pensions Benefits 13132593 Equipment 28079878 Miscellaneous L 884 70 Total Expense Payments 421466513 OUTLAY Lands Improvements Supplies Materials 5459036 Contracts 9172254 Equipment 7172 28 NONCOST Private Trust Funds 8033071 CASH BALANCES JUNE 30th Budget Funds 49240240 Private Trust Funds 7 12147 2 1961 792 463 98 81 900 43 580122 38 56 035 71 75 681 67 11 919 66 103 036 99 10 219 55 1121 58 16 420 24 138 550 25 278 283 72 5 403 48 4151 159 64 19 889 39 43 843 32 161 628 59 8 733 07 383 61410 2 015 55 5 011 004 89 4 850 883 272 GEORGIA FORESTRY COMMISSION CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANKS Budget Funds 383 61410 Private Trust Funds Escrow Deposits 201555 38562965 ACCOUNTS RECEIVABLE Due from U S Government Total Cash Assets 13 398 20 399 027 85 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent 47 614 08 RESERVES For Purchase Orders Outstanding 24712450 For Contracts to Mature 11379 00 For County FundsUnexpended 44 47L 69 For County Fire Emergency Fund 14 759 22 For IndemnitiesWorkmens Compensation 37017 For Private Trust Funds Escrow Deposits 2 015 55 SURPLUS For OperationsSubject to Budget Approval Total Liabilities Reserves and Surplus 320120 13 31 293 64 399 027 85 20 921 86 INVENTORIES OF EQUIPMENT AND SUPPLIES ON JUNE 30 1961 Warehouse Detail on File 147810 50 Radio Department District No 5 McRae Ga 103605 District No 8 Way cross Ga 14929 District No 9 Gainesville Ga 6073 District No 10 Washington Ga 113181 2 377 88 17111024 Note These inventories are not included as assets in the above Current Balance Sheet273 GEORGIA FORESTRY COMMISSION SUMMARY FINANCIAL CONDITION The Georgia Forestry Commission ended the fiscal year on June 30 1961 with a surplus of 3129364 after providing the necessary reserve of 4761408 to cover outstanding accounts payable and reserving 24712450 for purchase orders to be liquidated 1137900 for contracts to mature 4447169 for unexpended county deposits 1475922 for purchase of emergency fire equipment 37017 for Workmens Compensation and 201555 for contract performance bonds STATE REVENUE COLLECTIONS In the fiscal year ended June 30 1961 57180 was collected as State Revenue from forfeit of Management Escrow Deposits and 205294 was collected in interest on savings deposits making a total of 262474 which was transferred to the State Treasury AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Commission in the fiscal year ended June 30 1961 was 207500000 In addition to the State Appropriation 85685506 was received from assessments on county Protective Units 64235356 from the U S Gov ernment and 71484668 from earnings making total income receipts in the amount of 428905530 From the total income receipts of 428905530 net transfers in the amount of 2132266 were made to other State units leaving net income receipts of 426773264 The 426773264 net income receipts and the 49240240 cash balance on hand at the beginning of the fiscal period on July 1 1960 made a total of 476013504 available with which to meet expenditures approved on the budget for the fiscal year 415115964 of the available funds was expended for budget approved items of current expense 22536130 was paid for land building improve ments and outlay equipment and 38361410 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding and payment of County Pro tective Units deposits and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovalsm mm 274 GEORGIA FORESTRY COMMISSION COMPARISON OF INCOME AND EXPENDITURES Income Receipts and Expenditures for operations in the past three years are compared in the statement following YEAR ENDED JUNE 30 INCOME RECEIPTS 1961 i960 1959 State Revenue Allotment2 075 000 00 1 875 742 50 2178 990 57 Federal Grants 64235356 55185716 914 926 74 County Protective Units 85685506 79093567 759487 68 Otherlncome 71956311 120218512 1 334 64716 Transfers 26 039 09 37 289 30 75660 Net Income Receipts4 267 732 64 4 383 43115 5188 808 75 EXPENDITURES BY ACTIVITY Administration 26145249 25536561 320 766 47 Management 29178165 19348580 207845 49 Counties Fire Control 323489720 306098478 3075897 03 Nurseries 52234752 86171961 1533337 30 Waycross State Forest 6604208 5959451 4318474 437652095 443115031 518103103 EXPENDITURES BY OBJECT Personal Services279246398 Travel Expense 81 900 43 Supplies Materials 58012238 Communication 56 03571 Heat Lights Water 7568167 Printing Publicity 11 919 66 Repairs Alterations 10303699 Rents 1021955 Insurance Bonding 112158 Pensions Ret Systems 13 550 25 Indemnities 16 420 24 Equipment 278283 72 Miscellaneous 5 403 48 Total Expense Payments4151159 64 2 764 318 93 92 016 23 674 077 65 57 980 89 76 883 16 6 28215 92 753 68 18 221 95 215 03 131 325 93 17 906 05 280 798 78 1 884 70 2 762 382 39 95 894 26 792 017 86 56 250 12 65 553 27 22 064 96 135 724 73 21 340 82 23 312 94 112 738 02 11 802 61 322 799 24 2 592 65 4 214 665 13 4 424 473 87275 GEORGIA FORESTRY COMMISSION YEAR ENDED JUNE 30 EXPENDITURES BY OBJECT Contd 1961 I960 1959 OUTLAY Land Buildings and Permanent Improvements 6373271 14631290 60245982 Equipment 16162859 7017228 15409734 Total Cost Payments4 376 520 94 4 431150 31 5 J81 031 03 Number of Employees on Payroll June 30 803 766 771 GENERAL The Georgia Forestry Commission is composed of the following members C M Jordan Chairman Alamo Georgia Oscar Garrison Homer Georgia Andrew J Aultman Sylvester Georgia Alexander Sessoms Cogdell Georgia Walter G Beasley Lavonia Georgia Mr A Ray Shirley Director of the Georgia Forestry Commission is bonded in the amount of 1000000 with the General Insurance Company of America their bond number 412664 dated January 20 1960 and the condition of the obligation is as follows Now therefore if the said principal shall well truly and faithfully execute the duties of said office as required by laws now in force and shall well truly and faithfully perform the duties of said office according to any law that may be enacted subsequent to the exe cution of this bond and shall faithfully and honestly account for all moneys securities and other property that may come into pos session custody or control of said principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void otherwise to remain in full force and effect And it is understood and agreed by the said principal and said surety that the provi sions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein Employees of the Commission are under Public Employees Blanket Bond written by the General Insurance Company of America bond numbermmamsmiammMuaatHMM 276 GEORGIA FORESTRY COMMISSION 297156 dated April 8 1959 for 250000 each with additional coverage as follows Accountant Macon Georgia750000 Shop Foreman Macon Georgia100000 Warehouseman Macon Georgia250000 Coverage under bond number 297156 is under Insuring Agreement number 4 Faithful Performance Blanket Position Bond Coverage Books and records of the Commission were found in excellent condition All receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year The following airplanes and helicopters were owned and were being operated by the Georgia Forestry Commission on June 30 1961 Acquisition Date Description Acquisition Cost July 1955 Cessna Model 180 5 799 92 March 1957 Torpedo Bomber Converted 0 March 1958 Super Piper Cub 6 862 20 March 1958 Super Piper Cub 6 862 20 March 1958 Super Piper Cub 6 862 20 March 1958 Super Piper Cub 686220 March 1958 Super Piper Cub 6862 20 July 1958 Comanche Piper Super Cub 3 575 00 July 1958 Piper Deluxe e59900 August 1958 Super Piper Cub 6599 00 August 1958 Super Piper Cub 6599 00 August 1958 Piper 6 599 00 August 1958 Super Piper Cub 659900 August 1958 Super Piper Cub 6 599 00 November 1958 Piper e59900 November 1958 Piper e59900 January 1959 Super Piper Cub 6 592 00 January 1959 Super Piper Cub 6 592 00 January 1959 Super Piper Cub 6 592 February 1960 Beechcraft T34B 0 February 1960 Beechcraft T34B 0 February 1957 Bell Helicopter 40 319 April 1958 Bell Helicopter 3 50000 Note No acquisition costs are shown for these items as they were surplus airplanes received by the Forestry Commission from the Federal Government277 GAME AND FISH COMMISSION278 STATE GAME AND FISH COMMISSION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS AZSS5Sv 85000000 129500000 Budget Balancing Adjustment 44500000 300 000 00 Revenues Retained OrnntVVV n 18113100 16149675 Grants US Governments 43734681 394374 53 Earmngs Development Services 29 473 29 fi Q7P iq Transfers Other Spending Units J 05 5 S 00 Total Income Receipts 19382705 i7 NONINCOME Private Trust Funds fi m M Revenue collections unfunded g 5X9S CASH BALANCES JULY 1st Budget Funds 12933889 346764 93 Revenue Collections Unfunded 126 523 05 nW Private Trust Funds 22020485 22 454 00 2 309 940 29 2 697 355 35STATE GAME AND FISH COMMISSION 279 PAYMENTS I960 lji EXPENSE Personal Services Fees Retained at Source 18113100 16149675 Departmental 66563137 93688688 Subsistence Allowances 14396125 Trave 3284408 3056677 suppiiesrHaterYais 20364933 as Communication 2369538 28 75 4 Heat Light Power Water 778324 906165 Publications Printing 5218074 44 0009 Retairs 3920385 3953107 EnS 780730 1292347 insurance 1060073 740757 T j 7 79374 758335 indemnities Equipment I Kn o qq qi Miscellaneous 55036 831 Pensions Benefits Jl Total Expense Payments166946659 199183666 OUTLAYS Lands Improvements oo Personal Services 147500 53 238 Travel 19680 25348 supMateriais Other Expense I201 oa 8 Contracts 34 863 77 86 339 6 NpSat0eSTrustEunds 611550 2618400 CT BANdS JUNE 30th 34676493 41298314 Rfcoiiecuonsunfund 22020485 16044095 Private Trust Funds 2245400 2 309 940 29 2 697 355 35 280 STATE GAME AND FISH COMMISSION CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds Revenue Collections Unfunded 160 440 95 573 Accounts Receivable Due from U S Government for Reimbursements DingellJohnsonFund 49 PittmanRobertson Fund 49 3QQ g U S Study Commission 10211 45 J C Calhoun Former Director Salary Payment 19501951 Not authorized by law LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Current Accounts Purchase Orders Outstanding 2182113i RESERVES Contracts to Mature Revenue Collections Unfunded 16a 95 SURPLUS Available for Operations Subject to Budget Approval 256 039 81 108 876 53 527 69 682 828 31 225 645 90 201 142 60 682 828 31281 STATE GAME AND FISH COMMISSION SUMMARY FINANCIAL CONDITION The State Game and Fish Commission ended the fiscal year on June 30 1961 with a surplus of 125603981 available for operations subject to budget approvals after providing the necessary reserve of 22564590 to cover accounts payable and purchase orders outstanding and reserving 4070165 for contracts to mature and 16044095 for revenue collections to be trans ferred to the State Treasury Assets on this date consisted of 57342409 cash on hand and in bank and 10940422 accounts receivable REVENUE COLLECTIONS Legislative Act approved February 25 1949 transferred the duties of issuing and selling Hunting and Fishing Licenses from the State Revenue Department to the State Game and Fish Commission In the fiscal year ended June 30 1961 110576559 was collected from sale of Hunting and Fishing Licenses and 18885785 from other licenses and permits making a total of 129462344 The 129462344 revenue collected in the fiscal year ended June 30 1961 together with 22020485 held by the Commission at the beginning of the period made a total of 151482829 to be accounted for Of this 151482829 in revenue funds to be accounted for 16149675 was retained at the source as collecting fees by agents and 119289059 was transferred to the State Treasury leaving 16044095 on hand June 30 1961 to be funded in the next fiscal period For summary and comparative purposes Hunting and Fishing Licenses sold in the past three years before deductions for collecting costs retained at the sources are compared in the following statement YEAR ENDED JUNE 30 1961 1960 1959 Hunting and Fishing Licenses Sold110576559 123955376 112538745 282 STATE GAME AND FISH COMMISSION AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the State Game and Fish Com mission for the year ended June 30 1961 was 129500000 To meet ex penditures approved on budget 30000000 was transferred from the States Emergency Fund as provided by law making total appropriation for the year 159500000 In addition to the 159500000 provided as the current years appropri ation the Commission received 24962488 from the U S Government for reimbursements of PittmanRobertson projects 135037 71 from the fnoTA FUnd ClleCted 971L94 from Stud Commission ana 2b97219 from other sources making total receipts of 201634672 From the 201634672 received 818182 was transferred to the Uni versity of Georgia for studies of Wild Life Conservation 3 170 94 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 252524 was transferred to the Forestry STnrc7o fr grWing BiCl0r LesPedeza ving net income of 200246872 The 200246872 income and the 34676493 cash balance on hand at the beginning of the period made a total of 234923365 available with which to meet expenditures approved on budget for the fiscal year 183033991 of the available funds was expended in the year for budget approved items of current expense 10591060 was paid for land buildings and improvements and 41298314 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditures in the next fiscal period subject to budget reapprovals In addition to the 193625051 expenses paid by the Commission from its operating funds there is also considered as cost the 161496 75 in fees retained at the source by agents selling Hunting and Fishing Licenses and Permits as provided by law283 STATE GAME AND FISH COMMISSION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Commission for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 1959 Administration 13518727 14719230 10655584 Education 5201738 3690744 8426311 Law Enforcement108871098 70218532 73613444 Fish Management 11642798 13075312 21880076 Game Management 2746210 2227569 2540279 SubTotals 141980571 103931387 117115694 PittmanRobertson Projects 31999209 34393186 28001300 DingellJohnson Projects 18019582 15002428 16827446 TJ S Study Commission 1625689 Totals193625051 153327001 161944440 BY OBJECT Personal Services 93328688 66930762 59137572 Subsistence Allowance 360000 13988500 20473750 Travel Expense 3056677 3284408 3321937 Supplies Materials 26529168 20364933 20421581 Communication 2875364 2369538 2140766 Heat Light Power Water 906165 778324 740956 Printing Publicity 4400709 5218074 3671778 Repairs Alterations 3953107 3920385 3706830 Rents 1292347 780730 859453 Insurance Bonding 740757 1060073 1651612 Pensions Ret System 4850294 4246791 4291017 Pensions Social Security 2321497 1859542 1500705 Indemnities 758335 779374 261797 Equipment 37577052 22707089 27680914 Miscellaneous 83a31505036 78636 Total Expense Payments1 830 339 91 1 487 935 59 1 499 393 04 OUTLAY Land Buildings Improvements and Equipment 10591060 4533442 12005136 Total Cost Payments1 936 250 51 1 533270 01 1 619 444 40 Fees Retained at Source by Agents Sell ing Hunting and Fishing Licenses 161496 75 181131 00 163 736 00 Total Costs209774726 171440101 178318040 Number of Employees on Payroll June 30 233 218 205mPBIHnHHHI 284 STATE GAME AND PISH COMMISSION AIRPLANES MOTOR VEHICLES Following is a list of airplanes and motor vehicles owned and operated by the Commission on June 30 1961 PittmanRobertson Division Airplane 1 1960 Cessna Aircraft 180 Serial N93571 Motor Number FlOV6N36280 Fl0V6U73229 Fl0V6U36279 4J125858 F76A6H62328 U6US160765 B7US177644 Fl0V6U73036 4J174836A F10C8A16567 C8FS144099 F1GL8N18367 TW6L22679768N 3A58W105401 F7C8U27254 F60D85U26038 F1018A12225 C8FS142045 F71C8U33562 C8ES195457 F70C8U33678 F70C8U33554 F70C8U33555 C8ES195456 C8ES183013 TW6L22683620 4J208866 3A59A118067 3A59A118033 F10C9E52343 TW6L22696871 Motor Vehicles Year Model Make and Model 1956 Ford Pickup F100 1956 Fork Pickup F100 1956 Fork Pickup F100 1956 Willys Jeep 1956 Ford Stake F750 1956 Ford Courier 1957 Ford Courier 1957 Ford Pickup F100 1958 Willys Jeep 1958 Ford Pickup F100 1958 Ford Courier 1958 Ford Pickup 1958 Willys Pickup 1958 Chevrolet Pickup 1958 Ford Stake 1958 Ford Dump 1958 Ford Pickup 1958 Ford Courier 1958 Ford Stake F710 1958 Ford Courier 1958 Ford Stake F710 1958 Ford Stake F710 1958 Ford Stake F710 1958 Ford Courier 1958 Ford Courier 1958 Willys Pickup 1958 Willys Jeep 1959 Ford Pickup 1959 Chevrolet Pickup 1959 Ford Pickup 1959 JeepFord 285 STATE GAME AND FISH COMMISSION PittmanRobertson DivisionContinued Motor VehiclesContinued Year Model Make and Model Motor Number 1959 Ford Pickup F100 Fl0C9H48963 1959 Ford Jeep TW6L222696510 1959 Ford Jeep TW6L22698977 1959 Ford Jeep TW6L226100398 1959 Ford Jeep TW6L226105640 1959 Ford Jeep TW6L226105646 1959 Ford Jeep TW6L226104288 1959 Chevrolet Pickup 3A59A119700 1960 Ford F750 F75NOU20808 1960 Ford F600 F60COA22308 1960 Chevrolet Pickup OC144A101398 1960 Ford Pickup F10COA23612 1960 Willys Pickup T121945 1961 Ford Pickup F10CK131051 1961 Willys T134038 Law Enforcement Division Airplane 1 1961 Cessna Aircraft 310 F No N5819X Motor Vehicles Year Make Body Style Motor Number 1956 Chevrolet Pickup 15565 1957 Chevrolet Pickup 120192 1957 Chevrolet Pickup 120802 1957 Chevrolet Pickup 120214 1957 Chevrolet Pickup 120428 1957 Chevrolet Pickup F823H 1958 Chevrolet Pickup F1204M 1958 Chevrolet Pickup F1209M 1958 Chevrolet Pickup F1211M 1958 Chevrolet Pickup F1219M 1958 Chevrolet Pickup 102812 1958 Chevrolet Pickup 118909 1958 Chevrolet Pickup 119003 1959 Chevrolet Carryall 103827 1959 Chevrolet Carryall 104801 286 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year Make Body Style Motor Number 1959 Chevrolet Carryall 115211 1959 Chevrolet Pickup 107603 1959 Chevrolet Pickup 107990 1959 Chevrolet Pickup 107996 1959 Chevrolet Pickup 108060 1959 Chevrolet Pickup 108790 1959 Chevrolet Pickup 108805 1959 Chevrolet Pickup 108811 1959 Chevrolet Pickup 108842 1959 Chevrolet Pickup 109563 1959 Chevrolet Pickup 109792 1959 Chevrolet Pickup 109797 1961 Chevrolet Pickup 116615 1961 Chevrolet Pickup 116658 1961 Chevrolet Station Wagon 176445 1961 Chevrolet Station Wagon 176385 1961 Chevrolet Station Wagon 177124 1961 Chevrolet Station Wagon 177117 1956 Dodge Pickup 29277 1956 Ford Courier 167368 1956 Ford F600 Stake 28506 1957 Ford Courier 115315 1957 Ford Courier 173254 1957 Ford Pickup 11253 1957 Ford Pickup 11254 1957 Ford Pickup 11255 1958 Ford Courier 144100 1958 Ford Courier 148593 1958 Ford Courier 150285 1958 Ford Courier 152959 1958 Ford Courier 152960 1958 Ford Courier 155002 1958 Ford Courier 155003 1958 Ford Courier 156094 1958 Ford Courier 180539 1958 Ford Courier 174087 1958 Ford Pickup 14977 287 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year Make Body Style Motor Number 1958 Ford Pickup 14978 1958 Ford Pickup 16232 1958 Ford Pickup 16279 1958 Ford Pickup 16280 1958 Ford Pickup 16281 1958 Ford Pickup 16376 1958 Ford Pickup 16472 1958 Ford Pickup 18365 1958 Ford Pickup 18366 1958 Ford Pickup 21596 1958 Ford Pickup 24879 1958 Ford Pickup 26231 1958 Ford Pickup 26232 1958 Ford Pickup 26233 1958 Ford Pickup 22199 1959 Ford Pickup 10072 1959 Ford Pickup 11354 1959 Ford Pickup 11355 1959 Ford Pickup 11356 1959 Ford Pickup 11357 1959 Ford Pickup 11358 1959 Ford Pickup 11457 1959 Ford Pickup 11458 1959 Ford Pickup 11459 1959 Ford Pickup 12103 1959 Ford Pickup 17587 1959 Ford Pickup 17588 1959 Ford Pickup 17589 1959 Ford Pickup 17590 1959 Ford Pickup 18213 1959 Ford Pickup 20419 1959 Ford Pickup 20420 1960 Ford Courier 161900 1960 Ford Courier 162575 1960 Ford Courier 165161 1960 Ford Courier 167975 1960 Ford Courier 244899 1960 Ford Pickup 14877 iijjVWMK 288 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year Make Body Style Motor Number 1960 Ford Pickup 14912 1960 Ford Pickup 15186 1960 Ford Pickup 15187 1960 Ford Pickup 15964 1960 Ford Pickup 16081 1960 Ford Pickup 16272 1960 Ford Pickup 51174 1960 Ford Pickup 51175 1960 Ford Pickup 51176 1960 Ford Pickup 51177 1960 Ford Pickup 51178 1960 Ford Pickup 51179 1960 Ford Pickup 51180 1960 Ford Pickup 51181 1960 Ford Pickup 54531 1960 Ford Pickup 54532 1960 Ford Pickup 54533 1960 Ford Pickup 54534 1960 Ford Pickup 54535 1960 Ford Pickup 58245 1960 Ford Pickup 58246 1960 Ford Pickup 58247 1960 Ford Pickup 58248 1960 Ford Pickup 58249 1960 Ford Pickup 58250 1961 Ford Pickup 110385 1961 Ford Pickup 179484 1961 Ford Pickup 179485 1961 Ford Pickup 181314 1961 Ford Pickup 181315 1961 Ford Ranch Wagon 159366 1961 Ford Ranch Wagon 160160 1961 Ford Ranch Wagon 160962 1961 Ford Ranch Wagon 161368 1961 Ford F750 Stake 161337 1960 G M C Pickup 305A60206 1960 G M C Pickup 305A59595 1960 G M C Pickup 305A601778 289 STATE GAME AND FISH COMMISSION Law Enforcement DivisionContinued Motor VehiclesContinued Year 1961 1961 1961 1953 1953 1957 1959 1959 1959 1957 1961 1961 Make G M C G M C Pontiac Willys Willys Willys Willys Willys Willys Chevrolet Chevrolet Chevrolet Body Style Pickup Pckup Star Chief Vista Jeep Jeep Pickup Pickup Pickup Pickup Pickup Station Wagon Station Wagon Motor Number 305A107987 305A04720 661D4142 4J40073 4J28423 66426 86446N 8875N 89827N 120184 177577 177603 DingellJohnson Division 1957 1957 1958 1958 1958 1958 1959 1959 1959 1959 1960 1960 1960 1960 1961 1961 1961 1961 Willys Ford Chevrolet Chevrolet Ford Ford Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Ford Ford Ford Ford Chevrolet Willys Jeep Courier Pickup Truck Courier Courier Truck Carryall Carryall Panel Carryall C airy all Courier Pickup Pickup Pickup Station Wagon Pickup Jeep 226 70483 B7US 119797 3A58W108819 3G58A 113316 C8ES 156747 C8ES 198139 B59A 127634 V3A59A 119665 V3A59A 119797 H59A 145608 OC146A 126112 OC 146A 126199 OA69W 162864 F10COA 26248 184767 184766 11235A177577 T127778 Education Division 1958 Ford Courier 275789 1961 Chevrolet Station Wagon 11235A172566 Brookwood290 STATE GAME AND FISH COMMISSION Game Management Division Motor VehiclesContinuec Year Make Body Style Motor Number 1961 Chev 4Dr Brookwood Model 1135 1135A175222 1956 Chevrolet 32Ton Pickup 15640 1957 Ford Courier V8 B7FS371717 1957 Ford Courier B7FS391068 State Fish Hatcheries Division Bowen Mill Fish Hatchery 1954 Ford JTon Pickup Richmond Hill Fish Hatchery 1958 Willys Pickup Steve Cocke Fish Hatchery 1957 Willys Pickup Summerville Fish Hatchery 1961 Ford Ton Truck Walton Fish Hatchery 1960 1956 Ford Ford lTon Stake 3Ton Pickup Fred J Dicksons Assigned Vehicles 1958 Ford Courier Lake Burton Fish Hatchery 19733 TW6L22676749N 6477N F25CK120409 F60COA25594 26322 275788 1959 Willys Pickup 8918 IAN 1959 Willys Pickup 96547 1959 Chevrolet 2Ton Stake 122779 Act of the General Assembly approved April 6 1961 authorizes the purchase and use of passenger carrying vehicles by the Game and Fish Commission and provisions of this Act are quoted as follows rfl ummmaammmimm291 STATE GAME AND FISH COMMISSION Be it enacted by the General Assembly of Georgia Section 1 An Act which superseded and revised the laws relating to the Game and Fish Commission and relating to the game and fish approved March 7 1955 Ga L 1955 p 483 as amended particularly by an Act approved March 9 1956 Ga L 1956 p 590 is hereby amended by adding at the end of section 20 thereof the words Any other provision of law to the contrary notwithstanding the Game and Fish Commission is hereby authorized and empowered to purchase through the State Purchasing Department as other purchases are made passenger carrying vehicles and such purchases shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Code Chapter 4020 as amended so that when so amended section 20 shall read as follows Section 20 To facilitate the inspection and patrolling of the wild life resources of this State and to assist in better enforcement of the laws rules and regulations relating to wildlife the Game and Fish Com mission is hereby authorized and empowered to purchase through the State Purchasing Department as other purchases are made aircraft and other necessary equipment to be used for such patrolling and in spection Any other provision of law to the contrary notwithstanding the Game and Fish Commission is hereby authorized and empowered to purchase through the State Purchasing Department as other purchases are made passenger carrying vehicles and such purchases shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Code Chapter 4020 as amended Section 2 All laws and parts of laws in conflict with this Act are hereby repealed Approved April 6 1961 At the close of the fiscal year on June 30 1961 one Pontiac 4door auto mobile and nine station wagons which are included in foregoing list of motor vehicles had been paid for from State Game and Fish Commission funds as authorized by provisions of Legislative Act of April 6 1961 The Pontiac automobile which is assigned to the Law Enforcement Division of the Game and Fish Commission is more fully described as follows 1961 Pontiac V8 Engine Star Chief 4door 235 H P Hydromatic transmission with the following Extra foam rubber in seats power steering power brakes air conditioned turnindicators back up lights radio clock daynight mirror 2 spade electric windshield wipers white sidewall heavy duty tires spare tire same type as on car fresh292 BIH STATE GAME AND FISH COMMISSION air heater with defroster hard top body right and left sun visors inside rear view mirror right and left arm rest All coil and plug wir ing to be Graphite Radio Resisting Color2tone light blue All parts to be Genuine Manufacturers Parts Service policy to be de livered along with vehicle Delivery to be made within thirty 30 days The use of Jeeps as to whether or not they were acquired as passenger carrying vehicles has been covered in Comments of previous audit reports Prior to the passage and approval of the Legislative Act of April 6 1961 quoted in foregoing paragraphs the purchase of passenger carrying auto mobiles from State funds was prohibited by State law with the exception of one automobile for use of the Governor and motor vehicles for use of the Department of Public Safety GENERAL Members of the State Game and Fish Commission on June 30 1961 were J T Trapnell Box B Metter GeorgiaFirst District Richard Tift Box 765 Albany GeorgiaSecond District William E Smith Americus GeorgiaThird District William Z Camp Newnan GeorgiaFourth District Charles L Davidson Jr Lithonia GeorgiaFifth District C Flannery Pope Dublin GeorgiaSixth District James B Langford Calhoun GeorgiaSeventh District Harley Langdale Valdosta GeorgiaEighth District John B Wikle Clarkesville GeorgiaNinth District Luke L Couch Lexington GeorgiaTenth District James E Goethe 48 E 48th St Savannah GeorgiaCoastal District The eleven members of the State Game and Fish Commission are bonded for 100000 each as required by law Bonds are written by the General Insurance Company of America covering faithful performance of duties and accounting for all monies securities and other property Bonds are dated March 29 1960 and are numbered as follows 412674 Richard Tift 426802 Harley Langdale293 STATE GAME AND FISH COMMISSION 426803 William E Smith 412673 Luke L Couch 426805 Charles Davidson Jr 426801 James A Goethe 426806 James B Langford 426804 Wm Z Camp 426807 C Flannery Pope 412675 J T Trapnell FID11561 John B Wikle The Director of the State Game and Fish Commission Fulton Lovell is bonded for 1000000 as required by law with the General Insurance Company of America bond number 412669 dated February 11 1960 The condition of the obligation of this bond is as follows Now therefore if the said Principal shall well truly and faithfully execute and perform the duties of said office as required by laws now in force and shall well truly and faithfully perform the duties of said office according to any law that may be enacted subsequent to the execution of this bond and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void otherwise to remain in full force and effect And it is under stood and agreed by the said Principal and said surety that the provisions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein T L Sanders is bonded as Chief of License Division of the State Game and Fish Commission for 1000000 with the General Insurance Company of America bond 412636 dated September 23 1959 Bond covers faithful performance of duties and the honest accounting for all moneys securities and other property coming into the possession of said Principal Miss Vennie Maude Jones is bonded as BookkeeperCashier of the Com mission in the amount of 1000000 with the General Insurance Company of America bond 412636 dated September 23 1959 covering faithful performance and honestyHHHHi 294 STATE GAME AND FISH COMMISSION The Supervisor of Coastal Fisheries R S Lowell is bonded in the amount of 1000000 as required by law with the General Insurance Company of America bond 426809 dated April 20 1960 Bond covers faithful per formance of duties and honest accounting for all moneys securities and other properties coming into the possession of said Principal Robert W Busby is bonded as Accounting Clerk of the State Game and Fish Commission in the amount of 1000000 Bond is written by the General Insurance Company of America 426814 dated June 14 1960 and covers faithful performance and honest accounting for all moneys securities and other property coming into the possession of said Principal Emma Gertrude Greer is bonded for 100000 with the General Insur ance Company of America bond 426815 dated June 14 1960 Bond coverage is the same as that shown for bond 426814 referred to in preced ing paragraph Agents of the Game and Fish Commission selling hunting andor fishing licenses are covered by Faithful Performance Schedule Bond written by the Hartford Accident and Indemnity Company bond 3360279 dated December 23 1958 This bond covers agents in various amounts as set out in schedule in bond Premium on this bond is on a three year basis 50 first year 30 second year and 20 third year Employees of the State Game and Fish Commission were placed under Public Employees Blanket Bond written by the Hartford Accident and Indemnity Company effective beginning May 13 1959 bond 3388532 dated May 21 1959 Coverage is under Insuring Agreement 4 Faithful Performance Blanket Position Bond for 1000000 as follows Faithful Performance Blanket Position Bond Coverage 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Premium on bond 3388532 above is on a three year basis the first year being 91967 the second year 55180 and the third year 36787 Salary of the Director of the Game and Fish Commission Fulton Lovell is in accordance with Merit System classification under authority of Ex ecutive Order on file in the office of the Merit System of Personnel Admin istration Executive Order and ruling by the States Attorney General295 STATE GAME AND FISH COMMISSION relative thereto were quoted in audit report for the fiscal year ended June 30 1959 Legislative Act approved March 7 1960 repealed the Act authorizing payment of subsistence allowances to wildlife rangers and provided that they be paid for actual expenses incurred by the rangers in the performance of duties For the past eight years in each years audit it has been necessary to repeat the following paragraph because the Department has not yet re ceived reimbursement The salary overpayment in the amount of 52769 made to J C Calhoun former Director of the Game and Fish Commission and reported in audit for the year ended June 30 1951 has not been refunded and at the time of the examination was in the hands of the State Attorney General for collection Agents of the Game and Fish Commission selling hunting andor fishing licenses should be required to settle their accounts as soon as possible at the end of each license period licenses expire on March 31 of each year There were 72 agents that had not settled their 19601961 accounts at the time this examination was completed List of unsettled accounts as of August 10 1961 is shown on page 22 of the unit report The filing of the unsold licenses returned for credit by the agents has been neglected by the License Officer of the Game and Fish Commission which makes it difficult to verify the credits shown on the agents accounts File cabinets have been purchased for the purpose but as yet have not been used The returned licenses were found in cardbord boxes and not in order which makes them difficult to check against the agents account and one batch of returned licenses shown as having been received and credited to the agents account could not be located This was brought to the attention of the Director of the Game and Fish Commission and he stated that this would be corrected and the returned licenses properly filed and made readily available for audit All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the years kHH297 GENERAL ASSEMBLYHHH0HHSBHHBHSBI 298 GENERAL ASSEMBLY RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation100000000 Budget Balancing Adjustment 44800000 Total Income Receipts144800000 CASH BALANCE JULY 1st Budget Funds 12328360 Totals157128360 PAYMENTS EXPENSE Personal Services 80967794 Travel 19963951 Supplies 8143731 Communication 39 215 93 Publications Acts and Journals 35 751 05 Constitutional Amendments Other 7259619 Repairs 393918 Rents 1192569 Insurance Equipment 1054594 Miscellaneous 24 42514 Pensions Benefits 379791 Total Expense Payments1 292 951 79 CASH BALANCE JUNE 30th Budget Funds 27833181 Totals157128360 1961 1 398 000 00 360 000 00 1 758 000 00 278 331 81 2 036 331 81 951 301 52 191 543 80 68 362 83 38 075 42 11350635 7 697 32 103 805 19 33 835 21 10 335 94 7813 36 232 84 28 219 21 6 340 72 1 589 334 48 446 997 33 2 036 331 81 The State Treasurer is disbursing agent for the General Assembly299 GENERAL ASSEMBLY OF GEORGIA SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1961 the accounts of the General Assembly showed a balance of 11633463 in the State Treasury available for expenditure on approved budgets for operations in the next fiscal year In addition to the 11633463 regular appropriation funds in the State Treasury there was an undrawn balance of 33066270 on June 30 1961 of funds appropriated For exclusive use for repairs refurbishing painting and equipping committee rooms and offices on the third floor of the State Capitol Building including House and Senate Chambers This 33066270 is carried as a reserve at the close of the fiscal year on June 30 1961 in the accounts of the General Assembly and will be available for the purpose for which appropriated in the next fiscal period subject to budget approvals AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the General Assembly for operations in the year ended June 30 1961 was 124800000 To meet expenditures approved on budget 36000000 was transferred from the State General Fund making total allotment for the year 160800000 In addition to the 160800000 provided as the current years appropria tion for operation 15000000 was allotted to the General Assembly for repairs and equipment as referred to in preceding paragraphs making total allotment of State funds to the General Assembly in the fiscal year 175800000 The 175800000 provided as the current years appropriations together with the cash balance of 27833181 in the accounts of the General Assembly at the beginning of the fiscal year made total funds available 203633181 in the period covered by the within report From the 203633181 available funds 158933448 was expended for budget approved items of legislative expense and 44699733 remained on hand June 30 1961 the end of the fiscal year In the period covered by this report the General Assembly was in session forty daysJanuary 9 1961 to February 2 February 20 to March 6 1961 300 GENERAL ASSEMBLY OF GEORGIA Comparison of operating costs the past three following statement years are made in the YEAR ENDED JUNE 30 1961 GENERAL ASSEMBLY Personal Services and Travel 807 035 02 Supplies 6632137 Communication 36 828 34 Printing Publication Advertising 22380504 Repairs 889587 Rents 1023994 Pensions Retirement Soc Sec 369832 InsuranceBonding 7813 Equipment 3613679 Miscellaneous Dues Council of State Governments 14 000 00 Atlantic States Marine Fisheries Natl Conf of Comm of Uniform State Laws Subscriptions 233 54 Editorial Service 533 63 Photos 30250 Outside Laundry 827 32 Cleaning Services 9 345 86 Storage and Freight 187734 1960 642 135 84 72 764 94 31 45614 94 419 60 3 906 60 10 538 19 1 508 65 8 505 87 14 000 00 1 400 00 2800 2500 631 90 8159 50 1959 638 18415 72 076 75 21 942 80 209 663 80 1 652 03 1071527 1 741 07 9625 37 039 65 900000 95000 7 269 23 29964 122015901 88948023 101063064 ABANDONMENT AND ILLEGITI MACY STUDY COMMITTEE Personal Services and Travel 479 80 AGRICULTURE AND NATURAL RESOURCES COMMITTEE Personal Services and Travel 1216927 1555659 821504 AGRICULTURE COMMITTEE 1 Personal Services and Travel 49 00 AGRICULTURE COMMITTEE TO INSPECT STATE AGRICULTURE MARKETS AND FACILITIES Personal Services and Travel 1169 68301 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 AGRICULTURAL MARKETS COMMITTEE Personal Services and Travel 400 00 AGRICULTURAL MARKETING EXPERIMENT STATIONS COMMITTEE Personal Services and Travel 230 00 APPROPRIATIONS COMMITTEE Personal Services and Travel 893 70 20559 21 AUDITING ENGROSSING AND ENROLLING COMMITTEE Personal Services and Travel ARCHIVES BUILDING STUDY COMMITTEE Personal Services and Travel 1 650 00 ATLANTIC STATES MARINE FISHERIES COMMITTEE Personal Services and Travel 46864 340000 320000 320000 BANKING LAWS STUDY COMMITTEE Personal Services and Travel 4 499 32 BUDGET STUDY COMMITTEE Personal Services and Travel 1 429 44 BILL DRAFTING COMMITTEE Personal Services and Travel Supplies Communication Printing Bulletins Repairs Rents Pensions Retirement and Soc Sec Equipment 29 990 59 10000 4702 6 452 73 14000 3200 1 743 35 1 985 00 36 520 69MHHHH HHHHHi 302 GENERAL ASSEMBLY OF GEORGIA BLACK SHANK STUDY COMMITTEE Personal Services and Travel COMMITTEE ON OPERATIONS OP THE GENERAL ASSEMBLY Personal Services and Travel COMMITTEE TO STUDY MENTAL HEALTH Personal Services and Travel COMMITTEE TO PURCHASE NEW STATE SEAL Personal Services and Travel COMMITTEE TO STUDY WAYS AND MEANS FOR PROMOTING LOCATIONS OF INDUSTRY IN GEORGIA Personal Service and Travel COMMITTEE TO STUDY FEAS IBILITY OF OBTAINING WESLEYAN CONSERVATORY PROPERTY Personal Service and Travel COMMITTEE TO INVESTIGATE NEED FOR LEGISLATION FURTHER DEFINING AND PROHIBITING BARRATRY AND OTHER OFFENSES Personal Services and Travel COMMITTEE TO INVESTIGATE CHARGES MADE CONCERNING WORKMENS COMPENSATION BOARD Personal Services and Travel CONSERVATION COMMITTEE Travel Expense YEAR ENDED JUNE 30 1961 1960 1969 2 088 36 718 61 1457314 632120 8840 7 732 12 748 64 2 460 92 2 405 28 7000303 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 CIVIL DEFENSE ADVISORY COUNCIL Personal Service and Travel 1090 COMMITTEE ON PEONAGE AND INVOLUNTARY SERVITUDE Personal Service and Travel 60108 l COMMITTEE ON TEACHER CERTIFICATION Personal Service and Travel 216 i COMMITTEE TO ASSIST AND ADVISE WITH SECRETARY OF STATE IN THE PLANS AND CONSTRUCTION OF A BUILD ING TO HOUSE ARCHIVAL RECORDS Personal Service and Travel 6439 COMMITTEE TO ATTEND AMERI CAN VOCATIONAL EDUCATION ASSOCIATION MEETING Personal Service and Travel COMMITTEE TO INSPECT HIGHWAY FACILITIES Personal Service and Travel 49900 1 621 94 COMMITTEE TO INVESTIGATE FACILITIES AND TREATMENT AVAILABLE TO MILLEDGEVILL STATE HOSPITAL Personal Service and Travel COMMITTEE TO INVESTIGATE WESTERN AND ATLANTIC RAILROAD PROPERTY Personal Service and Travel 301540 5 78724304 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 i960 1959 COMMITTEE TO MAKE INQUIRY INTO MAINTENANCE OF HOSPITAL FACILITIES FOR VETERANS Personal Services and Travel 827 62 7 515 41 COMMITTEE TO STUDY INSUR ANCE CODE OF GEORGIA Personal Service and Travel 436844 980432 COMMITTEE TO STUDY PAY SCHEDULE OF STATE OFFI CIALS AND EMPLOYEES Personal Service and Travel 2 400 48 COMMITTEE TO STUDY PRIVATE EMPLOYMENT AGENCIES Personal Service and Travel 119140 COMMITTEE TO STUDY PROBLEMS OF SCHOOLS Personal Service and Travel 1489 80 COMMERCE INTERIM COMMITTEE Personal Service and Travel 55002 DELEGATE TO PRESIDENTS COM MITTEE ON TRAFFIC SAFETY Personal Service and Travel 265 47 DEFENSE AND VETERANS AFFAIRS COMMITTEE Personal Service and Travel 494644 236838 DEFENSE AND VETERANS AFFAIRS Personal Services and Travel 187278 DISBARMENT OF ATTORNEYS Personal Services and TraveL 196 96305 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 EDUCATION STUDY COMMITTEE Personal Service and Travel 3330380 Supplies and Materials 106 46 Communication 12000 Repairs 6 50 Equipment 8471 33 62147 EDUCATION STUDY COMMITTEE SR 68 Personal Services and Travel 992 60 SPECIAL EDUCATION STUDY COMMITTEE HR 153 Personal Services and Travel 180560 EDUCATION STUDY COMMITTEE HR 136 Personal Services and Travel 5 919 77 ELECTION LAWS STUDY COMMITTEE Personal Services and Travel 5800 ELEEMOSYNARY INSTITUTIONS STUDY COMMITTEE Travel 15700 FERTILIZER STUDY COMMITTEE Personal Service and Travel FINANCE COMMITTEE Personal Service and Travel FINANCING ADDITIONAL SERVICE COMMITTEE SR 150 Personal Services and Travel 2 531 40 FINANCING ADDITIONAL SERVICE COMMITTEE HR 520 Personal Services and Travel 593920 12 291 71 183 40 5936 2125 43 12 534 47 2125 43 43384 1 405 00 6280306 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 FIRE INSURANCE STUDY COMMITTEE Personal Services and Travel 46540 FIREWORKS STUDY COMMITTEE Personal Services and Travel 796 68 FORESTRY AND SOIL CONSERVA TION STUDY COMMITTEE Personal Services and Travel 84500 GEORGIA COMMISSION ON EDUCATION Personal Services and Travel Supplies Communication PrintingPublication Repairs Rents Equipment Miscellaneous GENERAL ASSEMBLY COMMITTEE ON SCHOOLS Personal Services and Travel Supplies Communication PrintingPublications Rents Equipment Miscellaneous GEORGIA NUCLEAR ADVISORY COMMITTEE Personal Service and Travel Supplies Communication PrintingPublication Rents Miscellaneous 1960 1959 7750 987 50 3536 1086 1780 20 116 20 716 20 467 76 6 142 30 4235 17200 2 867 50 444 81 2866 30 03 60 55 194 71 4 050 35 6 201 25 987 50 245 00 194 40 162 94 1 100 36 67 036 15 2 483 82 2110 2800 216 32 4 990 31 347 69 173 30 2 838 25 17163 33 1 484 74 158 45 616 00 3000 125 00 2 749 24 8 349 55 19 577 52 307 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 GOVERNORS COMMISSION ON CONSTITUTIONAL GOVERN MENT Personal Service and Travel 27500 Supplies 3500 Communication 65 32 Repairs 37532 GOVERNORS COMMISSION ON ECONOMY AND REORGANI ZATION Personal Service and Travel 6634651 Supplies 307725 Communication 52615 PrintingPublications 3 269 30 Repairs 32 8 Rents 114250 Pensions Ret and Soc Sec 16836 Equipment 141858 75 981 23 GOVERNMENT OPERATIONS STUDY COMMITTEE Personal Services and Travel 2289260 1006694 HEALTH AND WELFARE COMMITTEE Personal Service and Travel 103277 586570 HOUSE AS A WHOLE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Service and Travel 1365734 HIGHWAY BILLBOARD STUDY COMMITTEE Personal Services and Travel 76840 HIGHWAY STUDY COMMITTEE Personal Services and Travel 170972 1959 3 712 50 385 1608 1230 3 744 73 8 775 80 147 11 26816 157 00 9650 122 52 9 567 09 1 840 62PHBB HwiHHnnH 308 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 HOUSE APPROPRIATIONS COMMITTEE Personal Services and Travel 28 079 40 1960 1959 HOUSE TRAFFIC STUDY COMMITTEE Personal Services and Travel 224 80 HORTICULTURAL AND VEGETABLE CROP INVESTIGATING COMMITTEE Personal Service and Travel INCOME TAX STUDY COMMITTEE Personal Service and Travel 330 48 INSURANCE LAWS REVISION COMMITTEE Personal Service and Travel Supplies Communications PrintingPublications Repairs Pensions Ret Equipment 11 215 77 7 022 71 41 824 85 319 07 1 917 86 676 52 619 49 6 776 00 500 9000 1 037 91 7 961 27 52 32814 INDUSTRY AND RELATED SUB JECTS STUDY COMMITTEE Personal Services and Travel 5 053 85 INLAND PORTS COMMITTEE Personal Services and Travel 932 00 INTERSTATE COOPERATION COMMITTEE Personal Services and Travel 1099410 1623495 1749720 INVESTIGATION COMMITTEE Personal Services and Travel 93600309 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 INTERIM COMMITTEE ON GOVT OPERATIONS Personal Services and Travel INDUSTRY AND LABOR COMMITTEE Personal Service and Travel INDUSTRY COMMITTEE Personal Service and Travel JOINT LEGISLATIVE COMMITTEE ON PROPOSED INSURANCE CODE Supplies Communication PrintingPublications Equipment JOINT COMMITTEE ON OPERA TIONS OF GENERAL ASSEMBLY Personal Services and TravelS JUDICIARY STUDY COMMITTEE Personal Service and Travel JUVENILE DETENTION HOME STUDY COMMITTEE Personal Service and Travel JOINT INCOME TAX STUDY COMMITTEE Personal Service and Travel LABOR AND INDUSTRY STUDY COMMITTEE Personal Service and Travel Communication 8 483 97 2 611 34 77350 450 13 1200 106 00 2525 3129 10 3 685 23 518 40 3 723 14 17200 54790 14000 820 33 4800 222 58 259 83 8 868 33sfi3r 308 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 HOUSE APPROPRIATIONS COMMITTEE Personal Services and Travel 28 079 40 HOUSE TRAFFIC STUDY COMMITTEE Personal Services and Travel 22480 HORTICULTURAL AND VEGETABLE CROP INVESTIGATING COMMITTEE Personal Service and Travel 33048 INCOME TAX STUDY COMMITTEE Personal Service and Travel n 215 77 INSURANCE LAWS REVISION COMMITTEE Personal Service and Travel 702271 4182485 Supplies 31907 191786 Communications g70 53 PrintingPublications 61949 677600 Repairs 5 00 Pensions Ret 90 00 Equipment X 037 91 796127 5232814 INDUSTRY AND RELATED SUB JECTS STUDY COMMITTEE Personal Services and Travel 5 053 85 INLAND PORTS COMMITTEE Personal Services and Travel 93200 INTERSTATE COOPERATION COMMITTEE Personal Services and Travel 1099410 1623495 1749720 INVESTIGATION COMMITTEE Personal Services and Travel 93600309 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 INTERIM COMMITTEE ON GOVT OPERATIONS Personal Services and Travel INDUSTRY AND LABOR COMMITTEE Personal Service and Travel INDUSTRY COMMITTEE Personal Service and Travel JOINT LEGISLATIVE COMMITTEE ON PROPOSED INSURANCE CODE Supplies Communication PrintingPublications Equipment JOINT COMMITTEE ON OPERA TIONS OF GENERAL ASSEMBLY Personal Services and Travel3 JUDICIARY STUDY COMMITTEE Personal Service and Travel JUVENILE DETENTION HOME STUDY COMMITTEE Personal Service and Travel JOINT INCOME TAX STUDY COMMITTEE Personal Service and Travel LABOR AND INDUSTRY STUDY COMMITTEE Personal Service and Travel Communication 8 483 97 2 611 34 77350 450 13 106 00 312910 1200 2525 222 58 3 685 23 259 83 518 40 3 72314 17200 54790 14000 820 33 4800 8 868 33310 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 I960 1959 LEGISLATIVE COUNSEL Personal Services and Travel 6061267 4307451 Supplies 183640 22562 Communication 105108 62841 Repairs 2493284 Rents 9600 PrintingPublications 3 08400 Pensions Ret and Soc Sec 264240 212090 Equipment 1134 400 09 Miscellaneous l 063 66 9224639 4953353 LEGISLATIVE JUNKET TO COAST Travel 14000 LEGISLATIVE SERVICES COMMITTEE Personal Services and Travel 489 52 MENTAL HEALTH STUDY COM MITTEE HR 272600 Personal Services and Travel 9 272 26 MENTAL HEALTH STUDY COM MITTEE HR 244 Personal Services and Travel 23164 MILLEDGEVILLE STATE HOSPITAL COMMITTEE Personal Service and Travel MENTAL HEALTH COMMITMENT LAW COMMITTEE Personal Service and Travel 83200 MENTAL HEALTH COMMITTEE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Service and Travel 88100 MEMBERSHIP TENURE STUDY COMMITTEE Personal Service and Travel 28100 6 049 75 11052 4500 2400 77034 1 722 55 8 722 16 5 831 65I 311 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 MOTOR VEHICLE STUDY COMMITTEE HR 507 Personal Services and Travel 829003 132940 MOTOR VEHICLE STUDY COMMITTEE SR 150 Personal Services and Travel 105219 MOTOR VEHICLE STUDY COMMITTEE HR 153 Personal Services and Travel 305558 MOTOR VEHICLE TITLE ACT STUDY COMMITTEE Personal Services and Travel 2046 32 MISDEMEANOR PRISONER STUDY COMMITTEE Personal Services and Travel 569137 NATURAL RESOURCES COMMITTEE 1958 Personal Services and Travel 8960 NATURAL RESOURCES STUDY COMMITTEE 1959 Travel 7000 NATURAL RESOURCES COMMITTEE Personal Services and Travel 1714586 2101250 NORTH GEORGIA MARKETING AND EXPERIMENT STATION COMMITTEE Personal Services and Travel 121720 OPERATIONS OF THE GENERAL ASSEMBLY Personal Services and Travel 86 00312 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 OSTEOPATHIC STUDY COMMITTEE Personal Service and Travel 68591 PEACE OFFICERS ANNUITY AND BENEFIT FUND STUDY COMMITTEE Personal Services and Travel 63180 PENAL AND CORRECTIONAL AFFAIRS COMMITTEE Personal Service and Travel l 045 32 2 507 80 7 230 72 PORTS AUTHORITY INVESTIGAT ING COMMITTEE Personal Services and Travel 490 12 PORTS COMMITTEE Personal Service and Travel l 321 20 PRISON AND CORRECTION COMMITTEE Personal Service and Travel 110190 33634 PUBLIC UTILITIES AND TRANS PORTATION COMMITTEE Personal Services and Travel 30000 45000 65000 PROPERTY CONDEMNATION STUDY COMMITTEE Personal Service and Travel 34330 REAPPORTIONMENT STUDY COMMITTEE Personal Services and Travel 3 021 97 RURAL ROAD INSPECTION COMMITTEE Personal Services and Travel 987 44 SENATE ADMINISTRATIVE AFFAIRS COMMITTEE Personal Services and Travel 150000 150000 1000 00313 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 SENATE APPROPRIATIONS COMMITTEE Personal Services and Travel 986584 SPECIAL AGRICULTURE STUDY COMMITTEE HR 153 Personal Services and Travel 563 06 SPECIAL AGRICULTURE COMMITTEE HR 33 Personal Services and Travel 170 63 SPECIAL AGRICULTURE STUDY COMMITTEE HR 244 Personal Services and Travel 127 60 SPECIAL COMMITTEE ON NATURAL RESOURCES Personal Services and Travel 536182 SPECIAL COORDINATION COMMITTEE Personal Services and Travel 65280 SPECIAL FINANCE STUDY COMMITTEE Personal Services and Travel 144856 SPECIAL INDUSTRY STUDY COMMITTEE HR 520 Personal Services and Travel 283986 SPECIAL INDUSTRY COMMITTEE HR 244 Personal Services and Travel 251 52 SPECIAL MENTAL HEALTH STUDY COMMITTEE Personal Services and Travel 79441 1959314 GENERAL ASSEMBLY OF GEORGIA SPECIAL MOTOR VEHICLE STUDY COMMITTEE Personal Services and Travel SPECIAL RULES STUDY COMMITTEE HR 520 Personal Services and Travel YEAR ENDED JUNE 30 1961 1960 1959 402 60 4 808 74 SPECIAL RULES COMMITTEE SR 150 Personal Services and Travel STATE INSTITUTIONS AND PROPERTY COMMITTEE Personal Services and Travel 376 40 383956 2070130 1960420 SPECIAL COMMITTEE ON HOUSE AFFAIRS Personal Services and Travel 6 052 60 Oi SPECIAL COMMITTEE TO STUDY HOUSE BILL NO 3 Personal Services and Travel SPECIAL INVESTIGATING COMMITTEE Personal Services and Travel SPECIAL JUDICIARY COMMITTEE Personal Services and Travel 9100 358 00 1 747 97 2 137 84 STATE INSTITUTIONS AND PROPERTY COMMITTEE HR 52 Personal Services and Travel 255000 STATE INSTITUTIONS AND PROPERTY COMMITTEE HR254 Personal Services and Travel 3 042 56315 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 STATE OF REPUBLIC SUB COMMITTEE Personal Services and Travel 35190 STREAM POLLUTION COMMITTEE Personal Services and Travel 542579 SENATE AS A WHOLE TO INSPECT MILLEDGEVILLE STATE HOSPITAL Personal Services and Travel 340752 TENURE STUDY COMMITTEE Personal Services and Travel 1 416 00 TAX SETTLEMENT AND COMPROMISE BOARD Personal Services and Travel 20044 12320 TOBACCO ADVISORY BOARD COMMITTEE Personal Services and Travel 164658 164008 175418 TRAFFIC SAFETY STUDY COMMITTEE HR 520 Personal Services and Travel 492080 TRAFFIC STUDY COMMITTEE SR 150 Personal Services and Travel 414447 17280 TRAFFIC LAWS STUDY COMMITTEE Personal Services and Travel 7 666 58 TAX STUDY ON METHODS OF FINANCE AND ADDITIONAL SERVICES COMMITTEE Personal Services and Travel 195600316 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 TELEVISION EDUCATION STUDY COMMITTEE Personal Services and Travel UNIFORM COMMERCIAL CODE STUDY COMMITTEE Personal Services and Travel UNIFORM TRAFFIC CODE STUDY COMMITTEE Personal Services and Travel UNIVERSITY SYSTEM STUDY COMMITTEE HR 153 Personal Services and Travel UNIVERSITY SYSTEM STUDY COMMITTEE HR 157 Personal Services and Travel SPECIAL UNIVERSITY SYSTEM COMMITTEE HR 33 Personal Services and Travel UNIVERSITY SYSTEM OF GEORGIA COMMITTEE 1957 AND 1959 Personal Services and Travel UNIVERSITY OF GEORGIA COMMITTEE Personal Services and Travel VETERANS AFFAIRS AND CIVIL DEFENSE Personal Services and Travel VETERANS HOME COMMISSION Personal Services and Travel 327 60 414 56 1103 64 6 247 42 573 07 2 538 17 89500 13 956 20 36200 43560 5200317 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1961 1960 1959 VOCATIONAL EDUCATION STUDY COMMITTEE Personal Services and Travel 2 375 30 1 589 334 48 1 292 951 79 1 373 084 52 Number of Days in Session 40 40 40 Number on Payroll June 30 29 18 22 GENERAL Operating costs of the offices of the Lieutenant Governor and the Speaker of the House are included in the expenses of their respective branches of the General Assembly and in the foregoing comparisons these operating costs are included as a part of the cost of the General Assembly as a whole Additional compensation for members of the 1961 General Assembly was authorized by resolutions quoted below S R 69 A RESOLUTION Relative to compensation of members of the Senate aid for other purposes BE IT RESOLVED BY THE SENATE that the total compensation for members of the Senate shall be the same compensation per diem expenses and allowances authorized for such members for the 1960 session plus an additional amount of ten 1000 dollars per day for extra expense allowance HOUSE RESOLUTION 269 Relative to compensation of members of the House of Representatives and for other purposes BE IT RESOLVED BY THE HOUSE OF REPRESENTATIVES OF GEORGIA that the total compensation for members of the House shall be the same compensation per diem expenses and allowances authorized for such members for the 1960 session plus an additional amount of ten 1000 dollars per day for extra expense allowance IN HOUSE Read and Adopted March 3 1961 318 GENERAL ASSEMBLY OF GEORGIA Senate Resolution 76 adopted March 4 1961 provides that the Lieu tenant Governor andor President of the Senate and the Secretary of the Senate shall be paid an allowance for incidental expenses as follows A RESOLUTION To provide for reimbursement to the Lieutenant Governor andor President of the Senate and Secretary of the Senate for certain expenses and for other purposes WHEREAS no provision has been made for payment of incidental expenses of the Lieutenant Governor andor President of the Senate and Secretary of the Senate incurred in connection with the proper perform ance of their duties THEREFORE BE IT RESOLVED BY THE SENATE that the Lieutenant Governor andor President of the Senate and the Secretary of the Senate shall be paid as an allowance for incidental expenses the per diem allowance authorized for the members of the Senate for maintenance and incidental expenses and same shall be paid to the Lieutenant Governor andor President of the Senate and the Secretary of the Senate for each day of service to the State in any capacity that they are paid a salary or per diem as their compensation The afore mentioned officers shall also be paid their actual travel expenses within the limits of the law The State fiscal officers are hereby authorized and directed to pay the allowance provided herein from the funds appropriated for the mainte nance and operation of the General Assembly and the State Treasurer of Georgia shall pay the allowances in the same manner as other payments are made to the members of the General Assembly A like resolution Senate Resolution 149 was previously adopted Feb ruary 19 1960 The constitutional provision for salary of the Lieutenant Governor is 200000 per annum Additional compensation andor expenses are author ized by action of the Senate by passage of Senate Resolution 77 adopted March 4 1961 and quoted as follows A RESOLUTION BE IT RESOLVED BY THE SENATE that the Senate Adminis trative Affairs Committee is authorized to remain at the Capitol fifteen 15 days after adjournment at the prescribed per diem for the purpose of finishing the business of said Committee and auditing the expenses and to do whatever is necessary by said Committee and the members herein authorized to remainHHHhHHH 319 GENERAL ASSEMBLY OF GEORGIA BE IT FURTHER RESOLVED that the Lieutenant Governor President of the Senate and President ProTern of the Senate shall receive reimbursement for additional expenses of subsistence and mile age and shall also be paid for the use of a personal car at the rate author ized for officials of the State while in performance of official duties subsistence and expense to be paid during any period of the year when on official business BE IT FURTHER RESOLVED that the Secretary of the Senate is authorized to remain at the Capitol twenty 20 days after adjourn ment of the General Assembly at his prescribed per diem for the pur pose of completing records and necessary work in his office The Secre tary is authorized to retain and employ the help designated by Senate Resolution No 6 adopted by the Senate on January 9 1961 BE IT FURTHER RESOLVED that the messenger of the Senate is authorized to remain at the Capitol twenty 20 days after adjourn ment of the General Assembly at his present per diem WHEREAS it is deemed necessary that the Secretary of the Senate assist the members of the General Assembly including furnishing infor mation pertaining to pending legislation furnishing copies of same to each Senator and keeping and preserving the pending legislation at its present status during the adjournment period THEREFORE BE IT RESOLVED BY THE SENATE that the office of the Secretary of the Senate be open and maintained after the period of adjournment beginning immediately after the 20 day period following adjournment and for said services the Secretary of the Senate shall receive onefourth Q4 of his per diem regularly paid him during the sessions and that said Secretary shall be authorized to employ secretaries at 1000 per diem and 500 for expenses and the expenses shall be paid in the manner as other Legislative expenses BE IT FURTHER RESOLVED by the Senate that the State Treas urer is authorized to pay the per diem and expenses of any other com mittee of the Senate visiting various State Institutions and State Prop erties or attending to any other official business authorized by reso lution or rules of the Senate when said per diem and expenses are au thorized and approved by the Chairman of said Committee BE IT FURTHER RESOLVED that the President of the Senate be authorized to appoint aides to assist the President and Committees of the Senate in the dispatch of the Senates business during the session or during the interim at the discretion of the President to be paid not exceeding 1000 per day and 2000 a day for allowances plus actualflHMBBMl 320 GENERAL ASSEMBLY OF GEORGIA expenses also to appoint two secretaries to assist the President in his official capacity as President of the Senate the President ProTem of the Senate is authorized to appoint a Secretary to assist him during the Session or during the interim at his discretion said secretaries shall be paid a sum not to exceed 1500 per day and 500 per day expenses The President is further authorized when he deems it necessary to employ any additional secretarial help when the Senate is not in session said employee or employees to be paid not more than 1500 per day each and 500 per day of expenses The President shall certify by appropriate voucher the days which said Secretary and aide were employed BE IT FURTHER RESOLVED that the President of the Senate is authorized to appoint Committees from the members of the Senate to serve as a legislative investigating committee or for other necessary business for the State during the time that the legislature is not in session After appointment said committees shall be authorized to convene at any time for the purpose of making investigations or inspection of any De partment or to perform such duties as may be required by any business of the State BE IT FURTHER RESOLVED that the President of the Senate may within his discretion extend the time allowed any committee BE IT FURTHER RESOLVED that the State Treasurer is authorized to pay the per diem and other expenses as set out above in this reso lution BE IT FURTHER RESOLVED that the President of the Senate is authorized to extend the time of any Committee whether the said Committee is authorized by resolution of the Senate or authorized by appointment of the President A similar resolution Senate Resolution 150 was adopted February 19 1960 The State Treasurer acts as disbursing officer for the General Assembly and his books and records were found in good condition George D Stewart is bonded as Secretary of the Senate in the amount of 500000 effective to January 14 1963 Bond is written by the National Surety Corporation Bond No 4048995 dated January 2 1959 and covers faithful performance of duties and accounting for all funds coming into his possession by virtue of his office Glen W Ellard is bonded for 500000 as Clerk of the House of Repre sentatives effective to January 14 1963 Bond is with the Fidelity and Casualty Company of New York bondF95351 dated January 14 1959 and321 GENERAL ASSEMBLY OF GEORGIA covers faithful performance of duties and accounting for all money coming into his hands in his official capacity All receipts disclosed by examination have been accounted for and expend itures for the period under review were within the limits of budget approvals and provisions of State law except as noted Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year SIBBflMMACflBBMI323 DEPARTMENT OF GEOLOGY MINES AND MINING324 DEPARTMENT OF GEOLOGY MINES AND MINING RECEIPTS I960 i96l INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 150 000 00 256000 00 Budget Balancing Adjustment 9203361 6 000 00 Revenues Retained Earnings Development Services 2887757 3707161 Transfers Other Spending Units 3 746 51 3 730 62 Total Income Receipts 27465769 29079223 CASH BALANCE JULY 1st Budget Funds 5857881 6872345 33323650 35951568 PAYMENTS EXPENSE Personal Services 22422320 23798225 Travel 275218 459980 Supplies Materials 409938 5 703 58 Communication 262200 3398 37 Heat Light Power Water u 91 Publications Printing 1432850 1613184 Repairs 246 12 236047 Rents 445100 4476 50 Insurance 539 47 m gl Pensions Benefits 402052 4 074 00 Equipment 650785 lo794 69 Miscellaneous 72233 39476 Total Expense Payments 26451305 29004298 CASH BALANCE JUNE 30th Budget Funds 6872345 6947270 33323650 35951568325 DEPARTMENT OF GEOLOGY MINES AND MINING CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Cash in Bank Unauthorized Checks Issued Authorized Signature of Department Director forged and funds embezzled andor fraudulently taken by Grady C Archer 5020000 Less Part restitution by Grady C Archer August 4 1959 648826 In State Treasury Oil and Gas Commission Allotment Funds LIABILITIES AND SURPLUS LIABILITIES Accounts Payable SURPLUS For Operations Subject to Budget Approval 24137 55 43 711 74 1 623 41 69 472 70 12 245 76 57 226 94 69 472 70HHH H m 326 DEPARTMENT OF GEOLOGY MINES AND MINING SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Geology Mines and Mining for the fiscal year ended June 30 1961 Act of the General Assembly approved February 18 1959 transferred all equipment supplies files records books and funds of the Oil and Gas Com mission to the Department of Geology Mines and Mining FINANCIAL CONDITION The Department of Geology Mines and Mining ended the fiscal year on June 30 1961 with a surplus of 5722694 available for operations subject to budget approvals after providing the necessary reserve of 1224576 to cover outstanding accounts payable REVENUE COLLECTIONS In the fiscal year ended June 30 1961 the Department of Geology Mines and Mining collected 22500 from permits to drill test oil wells These funds had been transferred to the State Treasury on June 30 1961 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Geology Mines and Mining in the fiscal year ended June 30 1961 was 250 000 00 An appropriation of 600000 for the Oil and Gas Commission was lapsed by a budget balancing adjustment thereby making total appropriation for the year 25000000 In addition to the 25000000 provided as the current years appropria tion 3400000 was received from ground water investigations 1 935 61 from map sales 390000 transfer from the Capitol Square Improvement Committee and 113600 from the sale of two trucks making total income for the year 29097161 From the 29097161 received 17938 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration leaving net income of 29079223 The net income of 29079223 and the 6872345 cash balance at the beginning of the fiscal period made a total of 35951568 available to cover expense of operating the Department of Geology Mines and Mining for the year miHiHiPersonal Services 237 982 25 327 DEPARTMENT OF GEOLOGY MINES AND MINING 29004298 of the available funds was expended in the year for budget approved items of expense and 6947270 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY OBJECT 1961 Water Travel Expense Supplies Materials Communication Heat Light Power Printing Publicity Repairs Rents Insurance Bonding Pensions Ret Systems Equipment 1079469 Miscellaneous 394 76 4 599 80 5 703 58 3 398 37 1191 16131 84 2 360 47 4 476 50 114 81 4 074 00 1960 224 223 20 2 75218 4 099 38 2 622 00 14 328 50 24612 4 451 00 539 47 4 020 52 6 507 85 722 83 1959 217 425 98 3 234 87 4 147 52 2 726 57 5 886 39 1 947 66 4 474 00 176 54 3 677 97 5 08818 533 29 Total Expense Payments 29004298 26451305 24931897 Number of Employees on Payroll June 30 12 12 12 GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted forgeries by Grady C Archer and the embezzlement andor fraudulent diversion of State funds for his personal use in the period ended October 15 1958 were cited in audit report dated December 1 1958 The examination for the period ended October 15 1958 revealed that Grady C Archer did by issuing unauthorized checks by forging the signature of the Director of the Department to said checks by withholding the issuance of the checks and the withholding of certain deposits from record and by328 DEPARTMENT OF GEOLOGY MINES AND MINING concealing original bank statements and substituting false statements in the Departments records embezzle andor fraudulently take for his personal use State funds in the amount of 5020000 as set out in the report referred to in the preceding paragraph At the close of the fiscal year on June 30 1961 648826 had been re covered from Grady C Archer leaving 4371174 still to be recovered Claims and suits for recovery of the misappropriated funds are in the hands of the Attorney General of the State of Georgia Director Garland Peyton of the Department of Geology Mines and Mining is bonded in the amount of 1000000 with the Hartford Accident and Indemnity Company their bond R2104277E effective for period ending January 1 1963 The condition of this bond is as follows Now if the said Garland Peyton shall faithfully and impartially dis charge all the duties of said office of Director Department of Mines Mining and Geology Georgia Division of Conservation during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void else to be of full force and virtue Grady C Archer who was employed on a parttime basis as Bookkeeper for the Department of Geology Mines and Mining was not bonded Schedule Bond covering employees of the Department of Geology Mines and Mining effective beginning September 1 1959 with premium paid for a 3 year period is with the Hartford Accident and Indemnity Company their bond 3414408 dated September 4 1959 Liability on each employee is 2000000 under Insuring Agreement No 4 as follows Faithful Performance Blanket Position Bond Coverage 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faith fully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 All receipts disclosed by examination for the fiscal year ended June 30 1961 have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Department of Geology Mines and Mining for the cooperation and assistance given the State Auditors office during this examination and throughout the year329 GOVERNORS OFFICE330 GOVERNORS OFFICE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 16450000 18200000 Budget Balancing Adj ustment 27 500 00 25 000 00 Transfers Other Spending Units 15 86 Total Income Receipts 19200000 20698414 NONINCOME Private Trust Funds 44266136 11957577 CASH BALANCES JULY 1st Budget Funds 2026760 840668 Private Trust Funds 919 644 05 1 703 99 Total157457301 33326260 PAYMENTS EXPENSE Personal Services 13354433 14551280 Travel 603410 621287 Supplies Materials 948149 737104 Communication 1553439 2246579 Publications Printing 96289 228668 Repairs 69750 136813 Rents 14757 16240 Insurance 28558 48084 Equipment 587164 265191 Miscellaneous 2135747 2369469 Pensions 994396 1086669 Indemnities 341 20 Total Expense Payments 20386092 22341504 NONCOST Private Trust Funds 136400940 11943508 CASH BALANCES JUNE 30th Budget Funds 840668 802422 Private Trust Funds 170399 1 563 30 Total157457301 33326260331 GOVERNORS OFFICE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Accounts Receivable Budget Funds Due from States Emergency Fund for reimbursement of expense of various Commissions and Committees Private Trust and Agency Funds For Insurance Premiums Deposited 72661 Board of Regents Dept of Education Dept of Public Health Dept of Public Welfare LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Salaries PayableBudget Funds S Ernest Van diverMonth of June 1961 Accounts PayableBudget Funds Executive Department Civil War Centennial Commission Literature Commission Contingent Expense Accounts PayablePrivate Trust Funds Hurt QuinnSee 1960 Audit Board of RegentsIns Overpayment Overdraft in Available Funds Budget Funds Private Trust and Agency Funds RESERVES For Employees Retirement Fund SURPLUS For General Operations 13899 36 1 667 78 7002 273 04 3256 2 043 40 15 942 76 4445 4 087 08 295 41 296 89 2000 4 699 38 441 40 3870 480 10 8 024 22 1 556 35 9 580 57 695 1 131 31 15 942 76 Note There is also a contingent liability of 1157261 due former Governor Herman E Talmadge under provisions of the Act of the General Assembly Approved March 12 1953P1 SSEiSiSSSSi hhsbhIHmH 332 GOVERNORS OFFICE SUMMARY FINANCIAL CONDITION The office of the Governor of the State of Georgia which has under its control numerous activities ended the fiscal year on June 30 1961 with a surplus of 113131 after providing reserves of 522393 for liquidation of salaries and accounts payable 958057 for net overdraft in available funds and 695 for Employees Retirement funds to be remitted Assets on June 30 1961 consisted of 1389936 due from the States Emergency Fund for reimbursement of expense of various Commissions and Committees and 204340 accounts receivable from various State Depart ments for insurance premiums In addition to liabilities referred to in first paragraph of this Summary there is shown as a contingent liability 1157261 due former Governor Herman E Talmadge which has been carried on the Balance Sheet for several years and commented on in previous audit reports REVENUE COLLECTIONS In the year ended June 30 1961 the Governors office collected 19600 in Extradition and other fees which was transferred to the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Executive Department for the fiscal year ended June 30 1961 totaled 20700000 and the several appropriations are detailed in the unit report The current years appropriation of 20700000 less 1586 transferred to the State Personnel Board left net income in the amount of 20698414 The 20698414 net income together with the balance of 840668 on hand at July 1 1960 made a total of 21539082 to be accounted for In the year ended June 30 1961 22341504 was expended for expense of operating the office of the Governor of the State of Georgia resulting in an overdraft of 802422 in Budget Funds at June 30 1961 the end of the fiscal year333 GOVERNORS OFFICE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Governors office for the past three years are compared in the following statement YEAR ENDED JUNE 30 1961 1960 1959 BY ACTIVITY Governors Office 16539769 15181317 17281457 Executive Mansion Operations Only 1200000 1200000 1200000 Governors Automobile 73079 450930 132021 Committee Delegates and Other Expense 4528656 3553845 3885481 Totals 22341504 20386092 22498959 BY OBJECT Personal Services Travel Expense Supplies Communication Printing Publicity Repairs Rents Insurance Bonding Pensions Retirement System and Social Security Equipment Rewards Indemnities Executive MansionMaintenance Fulton CountySpecial Investigation Miscellaneous Totals Number of Employees on Payrolls of all Divisions of Executive Depart ment on June 30 14551280 133 544 33 13313112 6 212 87 6 034 10 11 036 24 7 371 04 9 481 49 10 721 77 22 465 79 15 534 39 17 919 75 2 286 68 962 89 12152 96 1 36813 697 50 1 044 67 162 40 147 57 250 25 480 84 285 58 44560 10 866 69 9 943 96 7 444 82 2 651 91 5 871 64 3 762 20 30000 250 00 2 500 00 341 20 12 000 00 12 000 00 12 G00 00 10 000 00 11 394 69 9107 47 2 580 21 22341504 203 860 92 224 989 59 22 22 19 Appropriation Act provides annual allowance of 1200000 payable monthly for cost of operating the Mansion including servants hire food other supplies and laundry HHHHHHflHH 334 GOVERNORS OFFICE GENERAL Mr Peter Zack Geer is bonded for 1000000 as Executive Secretary to the Governor of Georgia by The Employers Liability Assurance Corporation Ltd under bond dated January 13 1959 The condition of the obligation of this bond is as follows Whereas the above named Principal was duly appointed on January 13 1959 to the office of Executive Secretary for the term of Four Years from January 13 1959 and until his successor has been duly appointed and qualified Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation shall be void otherwise it shall remain in force Mr Charles F Swint is bonded as Bookkeeper in the Executive Depart aotTJ10mm Wkh Maryknd CaSUalty ComPan bond ber 92581567 premium paid from February 1 1961 to February 1 1962 The condition of this bond is as follows Now if the said Charles F Swint shall faithfully discharge all the duties of said office of Bookkeeper in the Executive Department State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be of full force All receipts disclosed by examination have been accounted for and expend itures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and the staff of the Executive Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year335 DEPARTMENT OF HIGHWAYS336 STATE HIGHWAY DEPARTMENT OF GEORGIA RECEIPTS I960 i96l INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 5779500107 6579500107 Budget Balancing Adjustments 800000000 1125070200 Revenues Retained Grants from U S Government 5661725989 5662704557 Grants from Counties and Cities 24719703 8855680 Miscellaneous Sales Rents Participation 1167 827 63 1 245 57s 17 Transfer Other Spending Units 6306714 43832 30 Total Income Receipts12376421848 13496305131 NONINCOME Private Trust Funds 124050000 2279500 00 State Revenue Collections Unfunded 220000 1 00 CASH BALANCES JULY 1st Budget Funds 3848440853 49858142 50 SinkingFuncL 100 00 10Q 0Q Private Trust Funds 10100000 2500000 State Revenue Collections Unfunded 2 200 00 Total16359242701 18712799481PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Printing Repairs RentsRegular RentsBridge Building Authority RentsRural Roads Authority RentsState Office Building Authority Insurance Indemnities Pensions Benefits Miscellaneous 337 STATE HIGHWAY DEPARTMENT OF GEORGIA 1960 1961 9 919 629 01 12 467 164 06 490 899 65 684 80616 2 481 792 58 3 096 795 56 145 580 86 175 698 53 64163 25 65 180 49 49 074 24 41 662 22 842146 70 863 857 85 150 711 23 138 351 32 2 425 236 50 2 462 265 00 7 683 99413 7 679 498 32 440 322 50 264193 50 27 738 61 11 353 04 180193 84 183 868 70 750 236 73 973 333 41 1 868 442 42 2 806115 83 23 783 277 41 26 301 912 33 OUTLAYS Lands Improvements Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Rents Pensions Benefits 898614846 668 565 28 1 726 069 74 30 029 83 10 179 34 92421 160 363 99 2742644 712 70116 Contracts 7316295293 Miscellaneous 193433934 Equipment 1187 506 38 8 758 713 3210 34 10 303 25 712 88 790 2845 1840 188 56 918 34 61714 11221 976 64 886 47 550 59 775 58 354 56 97316 337 59 252 77 Total Outlay Payments 8860720710 10724694361 NONCOST Private Trust Funds 131650000 205050000 CASH BALANCES JUNE 30th Budget Funds 4985814250 Sinking Fund 10000 Private Trust Funds 25 00 00 State Revenue Collections Unfunded 2200 00 51 272 337 87 10000 254 000 00 2 201 00 Total 16359242701 18712799481338 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS BUDGET FUNDS AVAILABLE CASH Checking Accounts i6 619 337 87 Time Deposits 3464500000 Petty Cash 8000 00 51 272 337 87 ACCOUNTS RECEIVABLE U S Government Vouchers in Transit 9 698 166 42 Other Accounts Receivable 13506 50 OTHER ASSETS Inventories Supplies Materials 27720984 UndistributedSign Shop 116295 98 Total Budget Fund Assets REVENUE COLLECTIONS AVAILABLE CASHIN BANKS SINKING FUND AVAILABLE CASHIN BANKS PRIVATE TRUST OR AGENCY FUNDS AVAILABLE CASHIN BANKS CAPITAL INVESTMENTS iU 60365713 Buildings 350005258 Equipment Road Equipment 319350505 Office Equipment 877 67597 Other Equipment 100699640 507817742 9181 88713 9 711 672 92 393 505 82 61 377 516 61 2 201 00 100 00 475 253 43339 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS Contd AICAPITAL INVESTMENTS Contd d Roads and Bridges Completed Proj ects717756 312 42 Payments on Uncompleted Projects to 6301961314 442 976 14 1 032 199 288 56 1 041 381 175 69 1103 236 246 73 LIABILITIES RESERVES SURPLUS JlBUDGET FUNDS CASH LIABILITIES Accounts Payable Purchase Orders Outstanding 1577 3 070 996 85 3 070 981 08 ALLOTMENTS TO COMPLETE CONSTRUCTION Federal Aid Contracts 114 603 47390 State Aid Contracts Regular Post Roads State Forces Construction 100 State Aid Maintenance Contracts Engineering Service Authorities 1 044 673 70 5 202 765 25 2 090 705 03 124 180 41 324 626 82 123 390 42511 LessFed Participation 91 723 725 78 NonCash Par ticipation 61395638 92 337 68216 31 052 742 95 UNRECORDED COMMITMENTS State Funds ALLOTMENT BALANCES Special Maintenance 13808197 RentsAuthorities 684 419 50 SurveysState Funds 3308578 12 232 641 77 789 415 69340 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1961 10 870 546 78 LIABILITIES RESERVES SURPLUS Contd BUDGET FUNDS Contd APPROPRIATION BALANCES For Matching Federal Aid 785i 652 67 Administration i 026 51 Highway Planning Surveys 45 002 94 General Field Engineering 398 096 66 Maintenance 2 74479849 Construction 2 35596951 RESERVES Machinery Replacement Account 87 280 43 Unpaid Cancelled Checks 17 581 33 Emergency Fund 204845 03 Warehouse Stock Purchase Orders 108 767 68 Cartersville Whse Revolving Fund 4557 59 Petty Cash Advance s000 00 For Claims State Forces 2 060424 00 Buildings and Equipment 462 719 96 For Inventories and Doubtful Accounts 407 012 32 Total Budget Funds REVENUE COLLECTIONS Reserve for Revenue Collections Unfunded SINKING FUND Reserve for Highway Refunding Certificates Unpresented PRIVATE TRUST OR AGENCY FUNDS ContractorsDeposits 25400000 Employees Retirement Fund 68 055 70 Social Security Fund 132061 95 State Income Tax Withholding Fund 21 135 78 CAPITAL INVESTMENTS Surplus Invested in Plant and Equipment 9181 887 13 Surplus Invested in Roads and Bridges1 032199 288 56 1 041 381175 69 3 361 188 34 61 377 516 61 2 201 00 10000 475 253 43 1 103 236 246 73341 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY financial condition The State Highway Department of Georgia ended the fiscal year on ftjune 30 1961 with cash and currently realizable assets of 6137751661 Iconsisting of 5126433787 cash in banks 800000 employees petty cash 1969816642 vouchers in transit due from the United States Government ll1350650 accounts receivable and 39350582 in inventories and other iassets These funds were sufficient to liquidate every known obligation of jjfche Department on this date and provide appropriations and reserves in llcluding the State matching funds for all existing Federal programs as follows ALLOTMENTS TO COMPLETE CONSTRUCTION Active Contracts3105274295 Unrecorded Commitments 12232 641 77 ALLOTMENT BALANCES Surveys and Maintenance Allotments APPROPRIATION BALANCES Funds which had been appropriated to and held by the Department on June 30 1961 but which had not been alloted for con struction maintenance administration etc ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING RESERVES For Machinery Replacement 8728043 For Unpaid Checks Cancelled 17581 33 For Emergency Fund 20484503 For Buildings and Equipment 46271996 For Claims State Forces 206042400 For Petty Cash Account 800000 For Cartersville Whse Revolving Fund 4 557 59 For Inventories 40701232 For Warehouse Stock Pur Orders 10876768 43 285 384 72 789 415 69 10 870 546 78 3 070 981 08 3 361 188 34 61 377 516 61 Federal Funds which had been authorized and appropriated but against which no contracts had been made at June 30 1961 amounted to 6757248863 distributed as follows342 STATE HIGHWAY DEPARTMENT OF GEORGIA Federal AidPrimary 30 040 65 Federal AidSecondary 453 636 0Q Federal AidUrban Highways 6i 018 386 84 Federal AidInterState Systems 6040 31507 84 Federal AidInterState Systems 9010 60 959 101 30 Federal AidEmergency Fund 5961 76 Federal AidEmergency Fund Advance 19 954 24 67 572 488 63 These funds are not reflected in the Balance Sheet but are set up on the books of the Department in appropriate accounts in the succeeding fiscal year as State revenue is available for participation in such construction contracts The provision of the State Constitution making a public official personally liable for the amount of any contract which is executed that does not have funds approved on budget to cover the full amount of contract is a dangerous law to violate REVENUE COLLECTION In the period under review the Highway Department placed over 50 of its operating cash balance on time deposits with the various banks through out the State and collected 50143209 in interest through February 1961 An additional 39480000 was collected on July 22 1961 shortly after the close of the fiscal year at June 30 1961 which will be reported in the next audit of the Highway Department The Highway Department also collected 25944033 from permits sold for oversize overweight and overlength vehicles and received 10836416 from counties for the States part of fines and forfeits levied for use of highways by oversize overweight and over length vehicles without permits This 86923658 in revenue collections plus 220000 on hand at July 1 1960 made 87143658 to account for 86923558 was transferred to the State Treasury in the period under review and 220100 remained on hand at June 30 1961 to be funded to the Treasury in the next fiscal period SINKING FUND On June 30 1961 a sinking fund of 10000 is shown representing a reserve fund set up to pay off a 1940 Refunding Certificate of Indebtedness that has not been presented for payment PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Fund held on June 30 1961 amounted to 47525343 made up of deposits made by Contractors of 25400000 andfunds for remittances to Retirement Board for Employees Retirement and Social Security contributions and for State income tax withholdings in the 4 amount of 22125343 CAPITAL INVESTMENT Capital Investments of the Highway Department at the close of the fiscal year on June 30 1961 were Land 60365713 Buildings 350005258 Equipment 507817742 Roads and Bridges 103219928856 Total104138117569 343 STATE HIGHWAY DEPARTMENT OF GEORGIA The investment in roads and bridges represents the amount that has been expended for construction since the beginning of the Department in 1917 through June 30 1961 including payments made on both open and closed projects without provision for depreciation Also the capital invest ment accounts have not been credited with roads and bridges taken out of the State Highway System in US Government lake areas and army camps Schedule in the within report summarizes construction cost of roads and bridges by years beginning with the fiscal year ended June 30 1951 and with accumulated total for the period from beginning of construction in 1917 through June 30 1950 Land buildings and equipment are more fully described in following pages of the within report with detail of land buildings and equipment purchased in the year ended June 30 1961 AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget approvals for the fiscal year ended June 30 1961 was 7704570307 The several appropriations reflecting the amount appropriated by the General Assembly and the additional allotments from the State Emergency Fund to meet expenditures approved on budgets as provided by law are detailed in the unit report In addition to the 7704570307 provided as the current years appro priations 5662704557 was received from the US Government 68460680 from counties cities railroads and others for participation on projects 54586910 from the Georgia Rural Roads Authority 7500000 from thehhk 344 STATE HIGHWAY DEPARTMENT OF GEORGIA State Bridge Building Authority for engineering services 2865907 from junk sales and other sources making total receipts for the year 13500688361 From the 13500688361 received 4390814 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 7584 was transferred from the Department of Defense making net income of 13496305131 The 13496305131 net income and the 4985814250 cash balance on hand at the beginning of the fiscal year made a total of 18482119381 available to cover the expense of operating the Highway Department in the fiscal year ended June 30 1961 2630191233 of the available funds was expended in the year for ad ministration highway planning general field engineering and maintenance 10504739025 for construction and surveys and 219955336 for land buildings and equipment and 5127233787 remained on hand June 30 1961 the end of the fiscal year Expenditures are detailed more fully in schedules on following pages of the within report The 5127233787 cash balance 969816642 vouchers in transit to the US Government and 40701232 in other assets represents the currently realizable assets of the Department on June 30 1961 and the total of 6137751061 is sufficient to liquidate all known obligations of the Depart ment and provide allotments and reserves as already referred to in the first paragraph of this summary Funds allotted for Grants to Counties for Maintenance of Secondary Roads by Legislative Acts are paid through the State Treasury and are reported under separate cover COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 Administration 259780386 256937568 2 323 577 51 Highway Planning 119706126 94928198 W 758 63 General Field Engineering 1 799 940 88 Maintenance 1030114951 971506662 9 742 432 70 Authority Rentals 10405 956 82 10 549 55313 10 57l 096 22 Construction 9988065292 8231247044 84ll8754 76 Surveys 516673733 483539283 5 193 38376 Land Buildings 35930059 27183745 136 329 00 Equipments 184025277 118750638 97s 01587 13354885594 11239048451 11394234845STATE HIGHWAY DEPARTMENT OF GEORGIA 345 BY OBJECT 1961 YEAR ENDED JUNE 30 1960 1959 EXPENSE Personal Services 1246716406 Travel Expense 684 80616 Supplies Materials 309679556 Repairs 86385785 Rents Regular 13835132 State Office Bldg Authority 26419350 Bridge BldgAuth 2462 265 00 Rural RdsAuth 767949832 Indemnities 183 868 70 Pensions Ret and Soc Sec 97333341 Payments to Contractors Other Expense 2 512221 55 E 9 919 62901 490 899 65 2 481 792 58 842146 70 150 711 23 440 322 50 2 425 236 50 7 683 99413 180 193 84 750 236 73 7484 1 581 960 30 i 10 041 289 39 429 346 45 2 502 825 69 742 051 06 127 35415 352 258 00 2 559 666 25 7 659 171 97 181 453 07 750 773 58 1 830 324 55 2630191233 2378327741 2351586506 OUTLAY Roads Lands Buildings and Improvements Personal Services 8 758188 56 Travel Expense 713 918 34 Supplies Materials 321061714 Repairs 30355059 Pensions Ret and Soc Sec 71235456 Contracts Roads Bridges 8845876803 Land 658955 Buildings 32561558 Equipment 184025277 Other Outlay 2 917 08849 Total Outlay Payments 10724694361 8 986148 46 668 565 28 1 726 069 74 160 363 99 712 70116 72 895 309 35 8 780 44 258 86314 1 187 506 38 2 002 89916 9 218 581 58 725 329 01 1 426 848 53 189 876 00 629 601 32 74 877 305 90 5 697 00 127 61510 978 015 87 2 247 613 08 8860720710 9042648339 Total Cost PaymentsS 13354885594 11239048451 11394234845 Number of Employees on Payroll at end of Payroll period 5381 4591 4075 H 346 STATE HIGHWAY DEPARTMENT OF GEORGIA The number of employees shown above does not include employees on common labor payrolls at the end of the period CONSTRUCTION ALLOTMENTS In the following pages of the within report is a schedule of construction allotments by counties from the beginning of the Highway Department through June 30 1961 showing State Funds Federal Funds and other funds participating and the total allotments The total allotted for construction in all the counties for the period ended June 30 1961 was 115724628089 of which 103219928856 has actually been paid on open and closed projects 12339042511 is the cost to complete construction in progress and 165656722 encumbrances to be applied as liquidated CONSTRUCTION CONTRACTS All recorded construction contracts and commitments awarded by the Highway Department during the fiscal year ended June 30 1961 are listed in schedules showing project number county class of contract name of contractor and amount and these contracts are summarized in following pages STATE BRIDGE BUILDING AUTHORITY The State Bridge Building Authority was created by Legislative Act approved March 25 1953 and the activities of this Authority to June 3o 1961 are reported under separate cover Act of the General Assembly approved February 3 1959 amends the Legislative Act of March 25 1953 and will be referred to in the report covering audit of the State Bridge Building Authority STATE TOLL BRIDGE AUTHORITY The JanuaryFebruary 1953 Session of the General Assembly also created the State Toll Bridge Authority and the activities in the accounts of this Agency in the fiscal year ended June 30 1961 are reported under separate cover RURAL ROADS AUTHORITY The Rural Roads Authority was created by Act of the General Assembly approved February 8 1955 and amended by Legislative Act of February 3 1959 and the activities of this Agency to June 30 1961 are reported under separate cover347 STATE HIGHWAY DEPARTMENT OF GEORGIA SPECIALTRUCK WEIGHING DIVISION Act of the General Assembly approved March 17 1960 Ga Laws 1960 Page 1122 amending previous Act approved March 27 1941 relating to use of the public roads and highways of this State by providing for dimensions length and weights of motor vehicles and providing penalties for the violation of same reads as follows SECTION 1 A The State Highway Board of Georgia is hereby invested with the authority to exercise certain police powers and by appropriate resolution to designate deputize and delegate to an appropriate member of a truck weighing crew of the State Highway Department the necessary authority to enforce the provision of this Act with respect to dimensions length and weights of motor vehicles permitted to be operated upon the public roads and highways of this State Minutes of the State Highway Board of Georgia for April 21 1960 is as follows MINUTES STATE HIGHWAY BOARD OF GEORGIA APRIL 21 1960 The State Highway Board of Georgia met on Thursday April 21 1960 in the State Highway Building 2 Capitol Square Atlanta Georgia Those present were Jim L Gillis Sr Chairman Robert H Jordan Member W N Harden Member Benton Odom Secretary and Treasurer ADMINISTRATIVE CHARGES ADOPTED AS A PREREQUISITE TO ISSUANCE OF ANY PERMIT BY DIRECTOR OF TRUCK WEIGHING DIVISION FOR PRIVILEGE OF TRANSPORTING CERTAIN HOUSE TRAILERS BOATS AND HEAVY EQUIPMENT OVER THE PUBLIC ROADS AND HIGHWAYS OF THIS STATE The following resolution was passed by the State Highway Board BE IT RESOLVED that the following tabulation of administrative charges be adopted as a prerequisite to the issuance of any permit for the privilege of transporting certain house trailers boats and heavy equipment over the public roads and highways of this State Administrative charges for trip permit on house trailers andor boats are as follows 1 8 feet wide 50 to 65 feet long 250 2 8 feet 1 inch to 10 feet wide 50 to 65 feet long 500 3 10 feet wide 65 to 70 feet long 1000348 STATE HIGHWAY DEPARTMENT OF GEORGIA Administrative charges for a six 6 month permit on house trailers andor boats as follows 1 8 feet wide 50 to 65 feet long2500 2 8 feet 1 inch to 10 feet wide 50 to 65 feet long 5000 3 10 feet wide 65 to 70 feet long6000 Administrative charges for trip permit on heavy equipment as follows 1 Over on only one of the following limitations Weight length height width500 per trip 2 Over on more than one of the above limitations750 per trip Administrative charges for a six 6 month permit on heavy equipment as follows 1 Overweight2500 2 Overlength1250 3 Overwidth12 50 Administrative charges for a trip permit shall be as follows on 1 Houses1000 2 Off the road equipment 2 50 BE IT FURTHER RESOLVED that the Director of the Truck Weighing Division shall be charged with the responsibility of issuing permits as pro vided by law only after the receipt of a certified check Cashiers check Postal Money Order or Western Union Money Order to cover the applicable administrative charge as set forth in the above tabulation BE IT FURTHER RESOLVED that the administrative charges pro vided herein shall not apply to equipment owned and operated by a State County City the Federal Government or a transit system operating passenger carrying vehicles BE IT FURTHER RESOLVED that the Director of the Truck Weighing Division shall transmit all such administrative charges collected to the SecretaryTreasurer of the State Highway Department at such intervals as the SecretaryTreasurer may direct349 STATE HIGHWAY DEPARTMENT OF GEORGIA BE IT FURTHER RESOLVED that the SecretaryTreasurer shall deposit the revenue described herein in a qualified State depository as a revenue account and that he shall remit said revenue to the State Treasury as provided by law BE IT FURTHER RESOLVED that the SecretaryTreasurer shall submit supplementary budget requests budgeting the above funds for main tenance purposes at such intervals as this Board may direct This 21st day of April 1960 ADJOURNMENT Upon motion the Board adjourned Respectfully submitted Signed Benton Odom Benton Odom Secretary and Treasurer State Highway Board of Georgia APPROVED Signed Jim L Gillis Sr Jim L Gillis Sr Chairman Signed W N Harden W N Harden Member Signed Robert H Jordan Robert H Jordan Member The Truck Weighing Division issued permits as outlined in the minutes above and transmitted funds to the Accounting office of the Highway De partment The Accounting office set up a permit register showing all permits in numerical order On receiving a letter of transmittal from the Truck Weighing Division it would note after each permit number the date that the remittance and permit were received in the Accounting office Under the laws of the State of Georgia Code Section 401805 the State Auditor is required in his audits of each agency to Call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and short ages and shall file same for the use of the Press of the State In compliance with the above special attention is called to the following conditions and transactions disclosed by examinationtmmm 350 STATE HIGHWAY DEPARTMENT OF GEORGIA It was noted that the permit register in the Accounting office showed that several permits had not been accounted for as having been sold even though permits with a higher number had been accounted for and remittances received It was found in checking the records in the Truck Weighing Divi sion that four copies of each permit were made one given to the purchaser one sent to the Accounting office as part of the letter of transmittal with the remittances one filed under the Purchasers name and the fourth copy kept in numerical order After rechecking all postings in the Accounting office permit registers with letters of transmittal from the Truck Weighing Division the missing numbers were then checked with the numerical file in the Truck Weighing Division The findings are as follows The following permits shown as missing in the permit record were shown as having been paid by the records in the Truck Weighing Division and that cash was received for these permits but no record of the funds having been transmitted to the Accounting office could be found Mr Ed Clements former Director of the Truck Weighing Division was in charge of the office at the time of these transactions and the 39500 shown by the office copy of the permit as having been received is charged to Mr Clements as the responsible officer of the Division No 2401 issued to Shepherd Const Co 53060 250 2402 issued to Shepherd Const Co 53060 250 2404 issued to Benton Const Co 61460 1250 2405 issued to Clark Bros Const Co 61560 3750 2918 issued to J H Perry Co 61760 2500 2919 issued to J H Perry Co 61760 2500 2920 issued to J H Perry Co 61760 2500 4385 issued to Dan E Thompson 82360 25 00 4386 issued to Dan E Thompson 82360 2500 4387 issued to Dan E Thompson 82360 25 00 4388 issued to Dan E Thompson 82360 2500 3489 issued to Dan E Thompson 82360 2500 4390 issued to Dan E Thompson 82360 25 00 4394 issued to Dan E Thompson 82560 500 4395 issued to Dan E Thompson 82560 5 00 4396 issued to Dan E Thompson 82560 5 00 4397 issued to Dan E Thompson 82560 500 4398 issued to Dan E Thompson 82560 500351 STATE HIGHWAY DEPARTMENT OF GEORGIA No 4399 issued to Dan E Thompson 82560 500 4935 issued to Refrigerated Transport Co Inc or R J Weatherspoon 91060 2500 604 House TrailerNo name shown 6000 39500 Copies of permit numbers 2406 and 2605 were shown as being sold for cash but no record of name or amount collected was shown A letter is on file from Mr Dan E Thompson in which he states that he paid 18000 in cash to Mr Ed Clements to cover permit numbers 4385 4390 and 43944399 shown above The following permits were issued by the Truck Weighing Division and credit was extended and are still shown as unpaid These are charged to the former Director as the person who extended the credit No 707 Augusta International Speedway 42260 500 1418 Lex Snead Eufaula Ala 61360 1000 2329 Bennie Irby Conley Ga 71860 750 4147 Sharp Horsey Hdw Co 82260 500 6956 R M Wilson Decatur Ga 91960 750 3500 The following permits are shown as having been issued by the Truck Weighing Division but no record indicating whether the Division had re ceived the funds to cover them In most instances a telegram was sent granting the permit a copy of which was attached to the office copy of the permit These were not found on any of the letters of transmittal to the Accounting office and are therefore charged to the former Director who was the responsible officer of the Division at the time of the transaction No 728 McKee Enterprises 42660 Tel 500 947 Hamison Const Co 5660 Tel 500 461 H T Natl Trailer Convoy Inc 52760 500 557 H T Morgan Drive Away Inc 6360 250 687 H T Eddie Davis 61760 250 751 H T Hearts Trailer Sales 42260 Tel 500 757 H T Leonard Wigton 42260 Tel 250 810 H T Wm R Bell 42860 Tel 250glPiH 352 No STATE HIGHWAY DEPARTMENT OF GEORGIA Gray Mfg Co 42260 Tel 500 James M Wilson 42960 Tel 500 National Trailer Convoy 5560 Tel 250 National Trailer Convoy 5560 Tel 250 Henry Mobil Homes 5660 Tel 250 National Trailer Convoy 5660 Tel 500 RebletProd Co 51160 Tel 1000 Johnson Trailer Sales 51360 Tel 500 National Trailer Convoy 51360 Tel 250 Russell B Edge 51660 Tel 250 Jerry G Sanders 51660 Tel 250 National Trailer Convoy 51960 Tel 500 National Trailer Convoy 52360 Tel 500 National Trailer Convoy 52660 Tel 250 Morgan Drive Away 6760 Tel 500 Robert Chamberlain 62360 Tel 500 Morgan Drive Away 32360 500 859 H T 872 H T 879 H T 884 H T 1045 H T 1046 H T 1137 H T 1195 H T 1196 H T 1229 H T 1230 H T 1337 H T 1374 H T 1466 H T 1769 H T 2161 H T 2693 H T 10250 The funds unaccounted for represented by the three groups of items covered in preceding paragraphs total 53250 and necessary action should be taken by the officials of the Highway Department to recover this amount from Mr Ed Clements the responsible officer of the Truck Weighing Divi sion or his bonding company The office copies of the following permits were missing and it was impossi ble to determine if they were sold no remittance was received by the Ac counting office to cover these permits Nos 371 2097 2762 3186 3187 3188 Nos 3189 3625 3627 3628 2764 H T 3086 H T Mr Ed Clements the former Director left the Highway Department in February 1961 and was not available at the time of this examination to clarify any of the items shown above The office staff who served under Mr Clements was able to clear up a number of transactions but not the ones included herein The amounts charged to Mr Clements are not included with the Accounts Receivable in the balance sheet353 STATE HIGHWAY DEPARTMENT OF GEORGIA The Truck Weighing Division with the knowledge of the State Highway Board has been granting credit to certain purchasers of permits The Di rector of the Division can be held liable for noncollection of any permit issued by his office The Accounting office and the Truck Weighing Division are to work out a better arrangement between them so that all permits can be readily ac counted for GENERAL The three members of the State Highway Board serving on June 30 1961 under provisions of Legislative Act approved February 2 1950 were Hon Jim L Gillis Sr of Soperton Chairman From Southern Highway District Hon Willis N Harden of Gainesville Member From Northern Highway District Hon Clarke W Duncan of Buena Vista Member From Central Highway District The three members of the Highway Board are bonded in the amount of 5000000 each as provided by law Bonds are listed as follows Bond of Jim L Gillis Sr is written by the United States Fidelity and Guaranty Company number 232850715659 dated January 13 1959 for 5000000 and the condition of the obligation is as follows Now therefore the condition of this obligation is such that whereas the above bound Jim L Gillis Sr was on the 13th day of January 1959 appointed Member and Chairman of State Highway Board of Georgia for term ending on the 13th day of January 1961 Now should the said Jim L Gillis Sr well and faithfully discharge the duties of said office of Member and Chairman of State Highway Board of Georgia encumbered upon him by reason of such office during the term he continues therein and that he shall faithfully pay over and account for all funds coming into his hands by virtue of said office then the above bond is void otherwise to be in full force and effect Expiration date of Mr Gillis bond has been extended to February 2 1962 Willis N Harden is bonded for 5000000 with the Hartford Accident and Indemnity Company bond number 3413212 dated August 5 1959 with condition of obligation as follows354 STATE HIGHWAY DEPARTMENT OF GEORGIA The condition of the above obligation is such that Whereas the said Willis Neal Harden was on the 1st day of April 1959 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Willis Neal Harden shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully and honestly account for all monies fees securities and other property that may come into his possession custody or control by virtue of his office and faithfully deliver to his successor all bonds monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein and it is understood and agreed that the provisions of Section 89418 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this bond to be void otherwise to remain in full force and effect Bond of Robert H Jordan is written by the Hartford Accident and Indemnity Company number 3413210 dated June 29 1959 for 5000000 and condition of obligation is as follows The condition of the above obligation is such that Whereas the said Robert Henry Jordan Sr was on the 1st day of April 1959 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Robert Henry Jordan Sr shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or dis charges any of the duties thereof then the above bond to be void otherwise to be in full force and effect Clarke W Duncan is bonded for 5000000 with the Fidelity and Deposit Company of Maryland bond number 5537184 dated November 1 1960 with conditions of obligation as follows355 STATE HIGHWAY DEPARTMENT OF GEORGIA The condition of the above obligation is such that Whereas the said Clarke W Duncan was on the 1st day of November 1960 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Clarke W Duncan shall faithfully and im partially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his suc cessor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or dis charges any of the duties thereof then the above bond to be void otherwise to be in full force and effect Act of the General Assembly approved February 2 1950 Senate Bill No 34 Georgia Laws 1950 page 66 provides that the Treasurer of the State Highway Department shall be appointed by a majority of the State Highway Board Legislative Act of February 2 1950 further provides that Immedi ately upon the appointment and qualification of the Treasurer of the State Highway Department he shall enter upon his duties which shall be to receive and receipt for all funds from all sources to which the State Highway De partment is entitled and to perform such other duties as may be required of him by the Chairman of the State Highway Board Benton Odom is bonded as Treasurer of the State Highway Department of Georgia for 10000000 with the Maryland Casualty Company Bond is dated February 28 1950 and condition of the obligation is as follows Whereas the above named Principa has been duly appointed to the office of Treasurer State Highway Department of Georgia for an indefinite term of office beginning on the 28th day of February 1950 Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force Employees of the State Highway Department of Georgia are under Public Employees Blanket Bond number F168301 dated November 26 1958 effective beginning November 26 1958 covering the period November 26 1958 to November 26 1962 Limit of liability is 10000000 under Insuring Agreement 1Honesty Blanket Bond Coverage as follows Loss sustained by the Insured through any fraudulent or dishonest act or acts committed356 STATE HIGHWAY DEPARTMENT OF GEORGIA by any of the Employees acting alone or in collusion with others during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 1 Other bonds held by the State Highway Department and presented for examination are lised as follows M L Shadburn State Highway Engineer Employers Liability Assurance Corp F16732510000000 C W Leftwich State Highway Construction Engineer Aetna Casualty Surety Co 1 lS2222310000000 J O Bacon State Highway Maintenance Engineer Aetna Casualty Surety Co 1 lS22229 10000000 H H Huckaba Asst State Highway Engineer National Surety Corp 40333390 5000000 V W Smith Sr Asst State Highway Engineer Hartford Accident Indemnity Co 33334390 5000000 T D Spence State Highway Office Engineer Hartford Accident Indemnity Co 3334615 5000000 C A Curtis State Highway RW Engineer U S Casualty Company 5064910000000 W F Worsham Highway RW Engineer U S Casualty Company 50648 5000000 James A Kennedy Asst State Highway Engineer The Travelers Indemnity Co 847447 5000000 Gainesville Division J N Richardson Field Division Engineer Fidelity Casualty Co of N Y F95209 5000000 Ralph G Holland Asst Field Div Engineer Fidelity Casualty Co of N Y F95210 5000000 Roger H Brown Asst Field Div Engineer Fidelity Casualty Co of N Y F95212 5000000 Cancelled 611961Transferred to Gen Office W H Boyd Asst Field Div Engineer Fidelity Casualty Co of N Y F95213 5000000 Frank A Nichols Asst Field Div Engineer Firemans Fund Indemnity Co 4026720 5000000 357 STATE HIGHWAY DEPARTMENT OF GEORGIA Gainesville Division Contd Thomas S Moss Asst Field Div Engineer Firemans Fund Indemnity Co 4026721 5000000 John W Lilly Asst Field Div Engineer Firemans Fund Indemnity Co 4026719 5000000 W J Clarke Asst Field Div Engineer Employers Liability Assn Corp 168330 5000000 L P Stapleton Asst Field Div Engineer Employers Liability Assn Corp 168329 5000000 Tennille Division Marion Patrick Field Div Engineer Royal Indemnity Co 286704 5000000 H A Groves Asst Field Div Engineer Royal Indemnity Co 286705 5000000 A P White Sr Asst Field Div Engineer Royal Indemnity Co 286706 5000000 J K Wright Asst Field Div Engineer Royal Indemnity Co 286707 5000000 Geo B Jones Asst Field Div Engineer Peerless Insurance Co 269795 5000000 Wm H McWhorter Asst Field Div Engineer Peerless Insurance Co 269796 5000000 John Smithwick Asst Field Div Engineer Peerless Insurance Co 269797 5000000 Thomaston Division John W Wade Field Division Engineer Hartford Accident Indemnity Co 3334389 5000000 Ray B Ansley Asst Field Div Engineer Royal Indemnity Co 287034 5000000 John S Reid Asst Field Div Engineer Firemans Fund Insurance Co 4043992 5000000 S L Richardson Asst Field Div Engineer U S Fidelity Guaranty Co 2321807108158 5000000 358 STATE HIGHWAY DEPARTMENT OF GEORGIA Thomaston Division Contd J Y Stribling Asst Field Div Engineer Travelers Indemnity Co 669797 5000000 J B McLaughlin Asst Field Div Engineer Aetna Insurance Co S416999 5000000 Harry B Reeves Asst Field Div Engineer Aetna Casualty Surety Co 11824071 5000000 C L Gregory Asst Field Div Engineer Firemans Fund Ind Co 4026713 5000000 W K Holt Asst Field Div Engineer U S Fidelity Guaranty Co 232180711760 5000000 Tifton Division Earl Olson Field Division Engineer New Amsterdam Casualty Co 275031 5000000 David B Baker Asst Field Div Engineer Travelers Indemnity Co 669793 5000000 A L Coker Asst Field Div Engineer Travelers Indemnity Co 669796 5000000 Hubert C Nichols Asst Field Div Engineer General Ins Co of America 426821 5000000 M G Driskell Asst Field Div Engineer Travelers Indemnity Co 669794 5000000 J W Humber Jr Asst Field Div Engineer Travelers Indemnity Co 669791 5000000 C L McMullen Asst Field Div Engineer Travelers Indemnity Co 669792 5000000 Ellis L Whittington Asst Field Div Engineer General Insurance Co of America 426824 5000000 John Corry Asst Field Div Engineer General Insurance Co of America F1011559 5000000 Cartersville Division William H Jackson Field Division Engineer Lumbermans Mutual Casualty Co 1S 112113 5000000359 STATE HIGHWAY DEPARTMENT OF GEORGIA Cartersville Division Contd J P Andrews Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112111 5000000 William H Clardy Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112115 5000000 Forrest W Lovell Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112112 5000000 Joe J Price Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112114 5000000 Thomas I Underwood Asst Field Div Engineer Lumbermans Mutual Casualty Co 1S 112116 5000000 Herman D Loach Asst Field Div Engineer The Fidelity Casualty Co of N Y F 95211 5000000 Jesup Division C S Fain Field Division Engineer Aetna Casualty Surety Co llS24502 5000000 Chas B Cone Asst Field Div Engineer The Fidelity Casualty Co of N Y F 132589 5000000 E W Ellis Asst Field Div Engineer Aetna Casualty Surety CollS 25708 5000000 Auvergne dAntignac Asst Field Div Engineer Hartford Accident Ind Co 3387976 5000000 Willie Branan Asst Field Div Engineer Royal Indemnity Co 287038 5000000 E D ODell Asst Field Div Engineer Royal Indemnity Co 287039 5000000 J H Eve Jr Asst Field Div Engineer Royal Indemnity Co 287041 5000000 Books and records of the Highway Departments Accounting Division kept under the supervision of the Treasurer of the Highway Department were found in good condition All receipts disclosed by examination were traced into the Departments bank account except as noted and the accounts were reconciled with amounts shown by the banks as being on deposit June 30 19611 360 STATE HIGHWAY DEPARTMENT OF GEORGIA The 53250 shown as unaccounted for and due by Mr Ed Clements former head of the Special Truck Weighing Division as detailed in the unit report should have immediate attention of the Board Mr Benton Odom and the State Highway Board are due congratulations for their efforts to earn interest on funds on deposit to meet the payments due on Highway Contracts This earning amounted to 89623209 since the effective date of the Act of the General Assembly Expenditures are supported by vouchers on file in the Treasurers office of the Highway Department However the vouchers covering construction andor maintenance of roads and bridges are based on certifications by the highway engineers as to work performed and materials used Therefore the Treasurer of the Highway Department and the State Auditor have no way of knowing whether or not these certifications are correct as they apply to the original contracts The State Highway Board should consider the passage of a rule to require any changes in contracts to be authorized by engineers and acknowledged and recorded by Treasurers office in writing before any payment for the changes would be legally authorized Appreciation is expressed to the officials and staff of the Highway De partment for the cooperation and assistance given the State Auditors office during this examination and throughout the yearSTATE HIGHWAY DEPARTMENT OF GEORGIA 361 LOCATION DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 NAME OF BANK Interest Due Jan 22 and July 22 AbbevilleAbbeville State Bank AdairsvilleThe Bank of Adairsville AdelThe Adel Banking Co AlamoWheeler County Bank AlapahaBank of Alapaha AlbanyC S Bank of Albany The First State Bank AllentownThe Four County Bank AlmaAlma Exchange Bank The Citizens State Bank AlpharettaCitizens Bank of Alpharetta AmericusCitizens Bank of Americus The Bank of Commerce ArlingtonBostwick Banking Company Deposit withdrawn AshburnThe Ashburn Bank Citizens Bank of Ashburn AtlantaThe DeKalb Natl Bank of Brookhaven Avondale Est Citizens Southern DeKalb Bank BainbridgeCitizens Bank Trust Co First State Natl Bank Ball Ground Citizens Bank BarnesvilleThe First Natl Bank BaxleyThe Baxley State Bank BlairsvilleUnion County Bank BlakelyBankof Early Blue RidgeFannin County Bank BraseltonBraselton Banking Co BremenCommercial Exchange Bank BrunswickThe First Natl Bank American Natl Bank State Bank Trust Co BuchananHaralson County Bank Buena Vista Buena Vista Loan Savings Bank BufordBuford Commercial Bank ButlerThe Citizens State Bank CairoCairo Banking Co The Citizens Bank CalhounThe Calhoun Natl Bank Interest Collected Balance in June 30 1961 Period 25 000 00 37500 25 000 00 375 00 50 000 00 750 00 150 000 00 2 250 00 100 000 00 1 500 00 400 000 00 6 000 00 25 000 00 375 00 100 000 00 1 500 00 175 000 00 1 875 00 100 000 00 1 500 00 100 000 00 1 500 00 250 000 00 3 750 00 250 000 00 3 750 00 2 250 00 150 000 00 2 250 00 25 000 00 375 00 25 000 00 375 00 25 000 00 375 00 200 000 00 3 000 00 200 000 00 3 000 00 100 000 00 1 500 00 50 000 00 750 00 50 000 00 750 00 25 000 00 375 00 25 000 00 375 00 50 000 00 1 500 00 250 000 00 2 100 00 50 000 00 750 00 100 000 00 1 500 00 100 000 00 1 500 00 25 000 00 375 00 300 000 00 4 500 00 100 000 00 1 500 00 150 000 00 2 250 00 50 000 00 75000 50 000 00 750 00 25 000 00 37500 Hfil 362 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd CamillaThe Bank of Camilla The Planters Citizens Bank CantonThe Etowah Bank CarrolltonThe Peoples Bank West Georgia Natl Bank CartersvilleThe Cartersville Bank First National Bank ChambleePeachtree Bank Trust Co ChatsworthThe Cohutta Banking Co Clarkesville Habersham Bank ClaxtonThe Claxton Bank The Tippins Banking Co ClaytonThe Bank of Clayton ClevelandThe Peoples Bank CochranThe Cook Banking Co The State Bank of Cochran ColquittThe Citizens Bank ColumbusColumbus Bank Trust Co First Natl Bank of Columbus The Fourth Natl Bank ComerThe Merchants Farmers Bank CommerceThe First Natl Bank Northeastern Banking Co CoolidgeThe Farmers Merchants Bank CorneliaThe Cornelia Bank Crawf ordvilleThe Peoples Bank CummingBank of Cumming CuthbertThe Citizens Bank DahlonegaBank of Dahlonega DaltonThe Bank of Dalton The First Natl Bank Hardwick Bank Trust Co DanielsvilleThe Bank of Danielsville DarienThe Darien Bank DawsonThe Bank of Dawson The Bank of Terrell DawsonvilleDawson County Bank DoerunThe Toney Brothers Bank Donalsonville Commercial State Bank The Merchants Farmers Bank Interest Collected Balance in June 30 1961 Period 375 210 50 50 250 25 125 100 25 125 150 50 50 50 175 200 200 150 200 75 50 100 200 25 65 50 100 100 50 100 50 150 50 75 150 100 50 25 50 250 000 00 S 000 00 000 00 000 00 00000 00000 000 00 000 00 00000 000 00 00000 00000 000 00 000 00 00000 000 00 000 00 000 00 00000 00000 00000 00000 00000 00000 00000 00000 00000 000 00 000 00 000 00 000 00 000 00 000 00 000 00 00000 000 00 000 00 000 00 00000 000 00 5 625 00 3 150 00 750 00 75000 3 750 00 375 00 1 875 00 1 500 00 375 00 1 875 00 2 250 00 750 00 750 00 750 00 2 625 00 3 000 00 3 000 00 2 250 00 3 000 00 112500 750 00 1 500 00 3 000 00 37500 97500 75000 150000 1 50000 75000 1 50000 75000 2 25000 75000 112500 2 25000 1 50000 750 00 37500 750 00 3 750 00STATE HIGHWAY DEPARTMENT OF GEORGIA 363 DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd DouglasCoffee County Bank Deposit withdrawn The Farmers Bank DouglasvilleThe Commercial Bank DublinThe C S Bank of Dublin Farmers Merchants Bank The Morris State Bank DudleyThe Bank of Dudley EastmanThe Bank of Eastman Citizens Clearing Bank EatontonThe Peoples Bank EdisonThe Bank of Edison ElbertonThe First National Bank The Granite City Bank EllavilleBank of Ellaville EllijayThe Bank of Ellijay Deposit withdrawn FinleysonThe Bank of Finleyson FitzgeraldThe First State Bank The Natl Bank of Fitzgerald Forest ParkThe Bank of Forest Park ForsythThe Citizens Bank of Forsyth The Farmers Bank Monroe County Bank Fort Gaines Banking Co The Citizens Bank The First Natl Bank The Gainesville Natl Bank GibsonThe Bank of Gibson GlennvilleCitizens Bank The Glennville Bank GordonThe Gordon Bank GrayThe Bank of Gray GreensboroThe Bank of Greensboro The Citizens Bank GreenvilleGreenville Banking Co GriffinThe Commercial Bank Trust Co The State Bank HaddockJones County Bank HahiraCommercial Banking Co Fort Gaines Gainesville Collected Balance in June 30 1961 Period 1 125 00 100 000 00 1 500 00 50 000 00 75000 100 000 00 1 500 00 75 000 00 1 125 00 50 000 00 75000 100 000 00 1 500 00 50 000 00 750 00 25 000 00 37500 50 000 00 750 00 100 000 00 1 500 00 150 000 00 2 250 00 150 000 00 2 250 00 150 000 00 2 250 00 75000 25 000 00 37500 150 000 00 2 250 00 50 000 00 75000 150 000 00 2 250 00 150 000 00 2 250 00 250 000 00 3 750 00 75 000 00 1 125 00 50 000 00 75000 250 000 00 3 750 00 200 000 00 3 000 00 100 000 00 1 500 00 200 000 00 3 000 00 125 000 00 1 875 00 150 000 00 2 250 00 25 000 00 37500 135 000 00 2 025 00 75 000 00 1 125 00 150 000 00 2 250 00 25 000 00 375 00 50 000 00 750 00 100 000 00 1 500 00 60 000 00 900 00 25 000 00 375 00 hWmM 364 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1S61 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd HapevilleCitizens Bank of Hapeville HarlemThe Bank of Columbia County Hawkins ville The Planters Bank The Pulaski Banking Co Deposit withdrawn HiawasseeThe Bank of Hiawassee HinesvilleThe Hinesville Bank IrwintonThe Wilkinson County Bank JasperJasper Banking Co JeffersonFirst National Bank JesupThe American Natl Bank Wayne State Bank LaGrangeThe C S Bank of LaGrange The LaGrange Banking Co LavoniaNortheast Georgia Bank Deposit withdrawn LawrencevilleBrand Banking Co First Natl Bank LeesburgThe State Bank of Leesburg LenoxBank of Lenox LexingtonThe Citizens Banking Co LincolntonThe Farmers State Bank LouisvilleThe First Natl Bank Lumber CityThe Bank of Lumber City LuthersvilleLuthersville Banking Co LyonsThe Peoples Bank McDonough The First Natl Bank McRaeThe Merchants Citizens Bank MadisonThe Bank of Madison First National Bank ManchesterThe Bank of Manchester The Farmers Merchants Bank MansfieldThe Bank of Mansfield MariettaThe Cobb Exchange Bank The First Natl Bank of Atlanta The Marietta Commercial Bank MarshallvilleThe Citizens Bank Georgia Banking Co MeigsThe Bank of Meigs MetterThe Metter Banking Co Interest Collected Balance in June 30 1961 Period 25000000 3 750 00 125 000 00 1 875 00 50 000 00 75000 2 250 00 25 000 00 375 00 150 000 00 2 250 00 40 000 00 600 00 100 000 00 1 500 00 50 000 00 75000 75 000 00 1 125 00 75 000 00 1125 00 75 000 00 1125 00 150 000 00 2 250 00 4 500 00 50 000 00 75000 150 000 00 2 250 00 100 000 00 1 500 00 50 000 00 75000 25 000 00 37500 50 000 00 750 00 10 000 00 150 00 25 000 00 37500 25 000 00 37500 75 000 00 1 125 00 200 000 00 3 000 00 100 000 00 1 500 00 50 000 00 750 00 25 000 00 37500 200 000 00 3 000 00 75 000 00 1 125 00 25 000 00 37500 100 000 00 1 500 00 100 000 00 1 500 00 100 000 00 1 500 00 50 000 00 750 00 50 000 00 75000 75 000 00 112500 25 000 00 375 00 365 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd MidvilleBank of Midville MilledgevilleThe Exchange Bank Merchants Farmers Bank Milledgeville Banking Co MolenaThe Bank of Molena MonroeThe Farmers Bank Montezuma Montezuma Banking Co MoultrieMoultrie Banking Co Moultrie Natl Bank MountVernonMount Vernon Bank NashvilleThe Citizens Bank United Banking Co NewnanThe C S Newnan Bank The Manufacturers Natl Bank NewtonThe Baker County Bank NichollsNicholls State Bank NorcrossThe Bank of Norcross Deposit withdrawn OcillaThe Bank of Ocilla The First State Bank OglethorpeThe Bank of Oglethorpe PattersonThe Patterson Bank PearsonThe Citizens Exchange Bank PelhamThe Farmers Bank of Pelham Pelham Banking Company PerryThe Perry Loan Savings Bank Pine MountainFarmers Merchants Bank PittsPitts Banking Company QuitmanThe Citizens Natl Bank The Bank of Quitman ReidsvilleThe Tattnall Bank RentzThe Rentz Banking Co ReynoldsThe Citizens State Bank RhineWilliams Banking Co RichlandRichland Banking Co RobertaCrawford County Bank RochelleThe Rochelle State Bank RockmartThe Rockmart Bank RomeThe First Natl Bank Natl City Bank of Rome The Rome Bank Trust Co Balance June 30 1961 25 250 100 25 15 50 300 250 250 150 75 125 100 250 150 25 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 50 50 75 50 25 150 100 50 100 25 100 100 150 75 200 50 25 50 25 50 150 50 250 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 000 00 00000 000 00 000 00 000 00 000 00 Interest Collected in Period 375 00 3 750 00 1 500 00 375 00 225 00 750 00 4 500 00 3 750 00 3 750 00 2 250 00 1125 00 1 875 00 1 500 00 3 750 00 2 250 00 375 00 375 00 750 00 750 00 1 125 00 750 00 375 00 2 250 00 1 500 00 750 00 1 500 00 375 00 1 500 00 1 500 00 2 250 00 1 125 00 3 000 00 750 00 375 00 750 00 375 00 750 00 2 250 00 750 00 3 750 00366 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd RutledgeBank of Rutledge St MarysSt Marys State Bank St Simons Is St Simons State Bank SandersvilleGeo D Warthen Bank Sandy SpringsCitizens Natl Bank of Sandy Springs SardisThe Bank of Sardis SavannahThe Atlantic Savings Trust Co The Ga State Sav Bk of Savannah The Industrial Savings Bank The C S Natl Bank Liberty Natl Bank Trust Co Savannah Bank Trust Co SharonThe Bank of Sharon ShellmanFirst State Bank Social CircleThe Social Circle Bank SopertonBank of Soperton SpartaThe Bank of Hancock County StapletonThe Bank of Stapleton Stone MtnThe Bank of Stone Mountain SwainsboroThe Central Bank The Citizens Bank of Swainsboro SylvaniaThe Bank of Screven County SylvesterThe Bank of Worth County Sylvester Banking Company TalbottonThe Peoples Bank of Talbotton TallapoosaWest Georgia Bank TaylorsvilleThe Bank of Taylorsville TennilleThe Tennille Banking Co ThomastonBank of Upson Thomasville Commercial Bank ThomsonBank of Thomson First Natl Bank TiftonThe Bank of Tifton The Farmers Bank of Tifton The Citizens Bank of Tifton ToccoaThe Citizens Bank of Toccoa The Bank of Toccoa TrentonThe Bank of Dade TuckerBank of Tucker Twin CityThe Duren Banking Co Interest Collected Balance in June 30 1961 Period 35 000 00 525 00 100 000 00 1 500 00 50 000 00 75000 200 000 00 3 000 00 100 000 00 1 500 00 100 000 00 1 500 00 100 000 00 1 500 00 50 000 00 750 00 25 000 00 37500 100 000 00 1 500 00 100 000 00 1 500 00 250 000 00 3 750 00 150 000 00 2 250 00 50 000 00 75000 75 000 00 1 125 00 300 000 00 4 500 00 175 000 00 2 625 00 50 000 00 750 00 50 000 00 750 00 100 000 00 1 500 00 200 000 00 3 000 00 50 000 00 750 00 10 000 00 15000 125 000 00 1 875 00 175 000 00 2 625 00 50 000 00 750 00 75 000 00 1 125 00 100 00000 1 500 00 250 000 00 3 750 00 100 000 00 1 500 00 50 000 00 750 00 125 000 00 1 875 00 175 000 00 2 625 00 150 000 00 2 250 00 150 000 00 2 250 00 100 000 00 1 500 00 100 000 00 1 500 00 25 000 00 375 00 25 000 00 375 00 50 000 00 750 00 367 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 Balance June 30 1961 25 000 00 50 000 00 85 000 00 100 000 00 75 000 00 LOCATION NAME OF BANK Interest Due Jan 22 and July 22 Contd UnadillaThe Exchange Bank of Unadilla Unlon Point The Bank of Union Point The Farmers Bank of Union Point ValdostaThe C S Natl Bank The First Natl Bank The First State Bank 10000000 VidaliaThe Darby Banking Co 5000000 The Vidalia Banking Co 150 00000 Vienna The Citizens Bank 5000000 Villa RicaThe Bank of Villa Rica 50 000 00 WadleyThe Bank of Wadley 4000000 Warner Robins The Bank of Warner Robins 300 00000 The Citizens Bank of Warner Robins 15000000 The Citizens Bank 15000000 The Farmers Merchants Bank 12500000 The Washington Loan Banking Co 7500000 Oconee State Bank 5000000 WaycrossFirst Natl Bank 15000000 Southern Bank 10000000 Bank of Waynesboro 30000000 Warrenton Washington Watkinsville First Natl Bank Waynesboro West Point WillacoocheeThe Peoples Bank WinderThe Bank of Barrow WoodbineThe Camden Co State Bank WoodburyWoodbury Banking Co WoodstockThe Bank of Woodstock WrightsvilleThe Bank of Wrightsville The Exchange Bank of Wrightsville ZebulonThe Bank of Zebulon 300 000 00 First Natl Bank 10000000 25 000 00 160 000 00 50 000 00 25 000 00 40 000 00 75 000 00 100 000 00 15 000 00 Interest Collected in Period 375 00 750 00 1 275 00 1 500 00 1125 00 1 50000 750 00 2 250 00 750 00 750 00 600 00 4 500 00 1 500 00 2 250 00 1 875 00 1 125 00 750 00 2 250 00 1 500 00 4 500 00 4500 00 1 500 00 375 00 2 400 00 750 00 375 00 600 00 1 125 00 1 500 00 225 00 26 320 000 00 403 650 00 Interest Due Feb 22 and Aug 22 AthensTheC S Natl Bank 25000000 The Hubert State Bank 20000000 The National Bank of Athens 100000 00 1 62500 3172 20 1 604 17368 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 LOCATION NAME OF BANK Balance June 30 1961 Interest Collected in Period Interest Due Feb 22 and Aug 22 Contd AtlantaThe Bank of Georgia The C S Natl Bank Buckhead Branch 20000000 750 000 00 9 750 00 Campbellton Plaza Branch Mitchell Street Branch Moreland Ave Branch The First Natl BankMain Office The Fulton Natl Bank Main Office Dep 22261 50000 00 400 00000 2500000 750 000 00 500 000 00 CandlerBldg Branch 10000000 Capital Area Office Decatur Office Peachtree Road Office Ponce de Leon Plaza Office West End Branch Southside Atlanta Bank 300 000 00 Trust Company of Georgia Main Office Buckhead Office East Atlanta Office Lenox Square Office AugustaThe C S National Bank Ga R R Bank Trust Co Ga R R Bank Trust Co Walton Way Realty Savings Bank 50 000 00 5000000 50 00000 50 00000 50 000 00 750 000 00 100 000 00 50 000 00 50 000 00 100 000 00 150 000 00 25 000 00 15000000 Richmond County Bank 10000000 BlackshearThe Peoples Bank Dep 22261 2500000 BlakelyThe First State Bank 2500000 BrunswickAmerican Natl Bank of Brunswick 10000000 ChambleeChamblee National Bank 50 OOO 00 College Park The Bank of College Park 100 OOoi 00 ConyersBank of Rockdale 20ooooioo DecaturGlenwood National Bank 30000000 C S Emory Bank 25o 000 00 East PointThe Bank of Fulton County 25000000 The C S Bank of East Point 10000000 FayettevilleThe Farmers Merchants Bank 30000000 JonesboroThe Bank of Jonesboro 10000000 3172 20 793 06 3 000 00 396 53 7 500 00 1 500 00 793 84 793 84 793 84 793 84 793 84 4 500 00 7 500 00 1 586 12 793 06 793 06 1 672 22 2 416 67 395 83 2 379 16 1 606 17 375 00 1 500 00 750 00 1 584 82 3 172 22 3 258 00 3 962 35 3 958 25 1 58611 3 208 35 1 623 29369 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF TIME DEPOSITS WITH BANKS JUNE 30 1961 DETAIL OF INTEREST RECEIVED YEAR ENDED JUNE 30 1961 Balance LOCATION NAME OF BANK June 30 1961 Interest Due Feb 22 and Aug 22 Contd KingslandThe State Bank of Kingsland Dep 22261 Macon The CS Natl BankMain Office The C S Natl BankIngleside First Natl Bank Trust Co 35000000 First Natl Bank Trust Co Houston St RoswellThe Roswell Bank StatesboroThe Bulloch County Bank Dep 22261 2500000 50 00000 350 00000 50 000 00 50 000 00 300 000 00 Interest Collected in Period 3166 67 791 67 3169 87 792 46 4 758 38 8 325 000 00 97 782 09 Total Time Deposits3464500000 501 432 09370 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1961 BURKE COUNTY Lawyers Title Insurance Corp Title Expense Land from City of Midville CLINCH COUNTY Mrs A L Griffis 1 Acre Land Fargo 35000 Lawyers Title Insurance Corp Title Fee 87 50 COLUMBIA COUNTY Guarantee Title Ins Co Title ExpenseLand from Columbia County Commission COOK COUNTY J E King 20AcresLand 725 00 Lawyers Title Insurance Corp 6250 GRADY COUNTY City of Wigham 2 Acres Land Wigham 30000 Lawyers Title Insurance Corp 16300 JACKSON COUNTY C W Hood Jr 3 202 Acres of Land for Maint Hdq 240150 Lawyers Title Insurance Corp 6725 MONROE COUNTY Oscar H Chapman 20 Acres Land 100000 Guarantee Title Ins Co 10400 POLK COUNTY Lawyers Title Ins Co Title ExpenseLand purchased Mrs R B Whitfleld ROCKDALE COUNTY Nedia V Mitchell 1 99 Acres Land Lawyers Title Ins Co 1 250 00 6450 6475 437 50 125 00 787 50 463 00 2 468 75 1 104 00 6550 1 314 50STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1961 371 TIFT COUNTY Mrs Marguerite E Jordan 30 Acres Land 7500 Guarantee Title Ins Co 66 TOWNS COUNTY Mrs Monteen Foster Erving 1 62 Acres of Land 120000 Guarantee Title Ins Co 7a40 TURNER COUNTY Grady M Sconyers 20 Acres of Land 65000 Lawyers Title Insurance Corp 48 75 WHITFIELD COUNTY Thomas E Swift 21689 Acres of Land 2 loao Lawyers Title Insurance Co 6675 WILKES COUNTY Sam P McGill 1 495 Acres of Land for Maint Barn 250 00 Lawyers Title Insurance Co 78 WILKINSON COUNTY Mrs Gordon King Neva King and Mrs Marlene King Bush 113 Acres of Land 00 Lawyers Title Insurance Co 11780 LANDBORROW soil PITS CLAYTON COUNTY McDougald Const Co Sale of Soil from Pit TIFT COUNTY Wire for Fence around Borrow Pit Roddenberry Hdw Co 142 Tift Hardware Co 3225 816 35 1 278 40 698 75 2 166 75 328 00 517 80 12 636 55 6221 75 174 75 6 047 00HHBHIB 372 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1961 ALAMO Equipment General Gas Corp 2 Heaters for R E Office ALBANY Materials and Supplies for Shop 436 92 Equipment Westinghouse Eleo Supply1 Window Fan for shop 81 25 APPLING Materials and Supplies for Maint Barn Rainwater Const Co 1 Steel Frame Bldg constd ATLANTA Knox R F Co Furnish and Install Iron on Floors of 2 rooms at Lab BLUE RIDGE Atlantic Steel Co 1 Dixisteel Bldg constructed BUENA VISTA Materials and Supplies for Maint Barn CLARKESVILLE Materials and Supplies for R E Office CLAYTON Materials and Supplies for Maint Barn 114 00 2 358 00 14500 AUGUSTA Materials and Supplies for Maint Barn Materials and Supplies for Camp Car Site 317 5 Rainwater Const Co 1 Steel Frame Bldg constd 2 358 00 Equipment Ga Power Co 3 Air Conditioners for R E Office 722 43 CARTERS VILLE Gen White Const Co Const of Div Office Bldg 13j 191 16 Henry W Moody Co Sun Screen for Dist Office 271 20 Atlantic Steel Co 2 Dixisteel Bldgs at Dist Office 796400 Boyd McMullen Contr Const Par titions to enclose tele equipment 330 00 Southeastern Tower Co Const of 250ft Tower 292200 3567836 120 90 518 17 2 472 00 1 790 00 3 542 98 3 982 00 236 50 402 22 8400373 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1961 CARTERSVILLE Contd Personal ServicesLabor Materials and Supplies Equipment Graybar Elec Co2 Wall Clocks 1900 Harper CatherineDrapes 13000 Hastings H GLandscaping 151540 Rogers Co Radio Room Equip 37500 13 67814 8 214 86 2 039 40 59 610 76 COMMERCE Atlantic Steel Co 1 Dixisteel Bldg constructed 398200 Materials and Supplies for Maint Barn 2857 COLQUITT Materials and Supplies CONYERS Rainwater Const Co 1 Steel Frame Bldg const Materials and Supplies for Maint Barn DALTON Personal ServicesLabor 2 358 00 415 71 338 49 Atlantic Steel Co1 Dixisteel Bldg constructed 398200 Materials and Supplies for Maint Barn 34 59 DAHLONEGA Materials and Supplies for Maint Barn DOUGLAS Materials and Supplies for Maint Barn FORSYTH Personal ServicesLabor 159296 Materials and Supplies for Maint Barn 1 688 80 GAINESVILLE Personal ServicesLabor 344877 Materials and Supplies 105070 GREENSBORO 1 Bldg moved off Right of Way for R E Office HAPEVILLE Herrman Const Co Alterations and Additions to mapping Bldg 4 010 57 8705 2 773 71 4 355 08 4782 210 06 3 281 76 4 499 47 2 012 00 6 885 90374 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1961 HAWKINSVILLE Materials and Supplies for Radio Bldg HIAWASSEE Atlantic Steel Co 2 Dixisteel Bldgs constructed Materials and Supplies for Maint Barn 2044 72 7 964 00 542 44 LA GRANGE Equipment for R E Office Ivan Allen2 Wye Levels MACON Personal ServicesLabor R E Office Materials and Supplies R E Office TravelHomer W Rogers R E Office Equipment Advanced Refrigeration Co 1 Water Cooler Atlanta Stove Works 5 Gas Heaters Frigidaire Sales Corp 3 Air Conditioners 1475 49 5 417 64 9600 124 50 130 34 511 32 766 16 MADISON 1 Bldg Moved off Right of Way for R E Office 125100 Materials and Supplies for R E Office 90258 McDONOUGH Materials and Supplies for R E Office REYNOLDS Materials and Supplies for Maint Barn Rest Room RICEBORO Materials and Supplies for Maint Barn ROCKMART Personal ServicesLabor Atlantic Steel Co 1 Dixisteel Bldg constructed Materials and Supplies 440 01 3 982 00 233 SYCAMORE Personal ServicesLabor 2 249 34 TravelGordon E Priest 11832 Materials and Supplies for Maint Barn i 255 74 8 506 44 900 00 7 755 29 2 153 58 396 96 390 00 7796 4 424 34 3 623 40 ta375 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1961 TENNILLESHOP Rainwater Const Co 1 Steel Frame Bldg const 2 35800 City of TennilleWater Meter 17980 Materials and Supplies 3498807 Equipment Rumbolt CoGas Heaters 105 90 37 631 77 THOMASTON Personal ServicesLabor 80710 Materials and Supplies 1401218 Equipment Culpepper Lbr Co 1 Heater3 General Gas Co 2 Heaters 1600 5500 71 00 14 890 28 TIFTON Div Office Building Delta Const Co15585281 Maint Barn Personal Services and Labor 1 61197 TravelGordon E Priest 5391 Materials and Supplies 592114 163 439 83 WIGHAM Personal ServicesLabor 118496 Materials and Supplies 154394 272890 WRENS Equipment Dozier Plbg Co 1 Air Conditioner WASHINGTON Rainwater Const Co1 Steel Frame Bldg 235800 Materials and Supplies 17162 29500 2529 62 352 711 04 SUMMARY Personal Services26 827 23 26823 Travel Expense Materials and Supplies 89 726 51 Contracts235 88907 352 71104376 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 TRUCK EQUIPMENT R S Armstrong Bros Co April 1961 2 Ford Trucks Concrete MixersMaint Barrow County Motors Co Oct 1960 2 Ford T PickupsMaint Dec 1960 8 Ford JT Pickups Const May 1961 3 Ford JT Pickups Const Ernest G Beaudry Inc Sept I960 1 Ford Panel TruckMaint Dec 1960 1 Ford fT Pickup Const Beck Motor Co Oct 1960 1 GMC Truck Trailer1Maint Nov 1960 7 GMC Dump Trucks Maint Jan 1961 1 GMC Truck Tractor Maint Brooklet Motor Co Inc Sept 1960 2 Ford T PickupsMaint Oct 1960 4 Ford Dump Trucks Maint Feb 1961 4 Ford Dump Trucks Maint Brown Tractor Shop Nov 1960 2 International iT Pickups Maint Burnette Ford Inc April 1961 3 Ford T Pickups Const M E Butler Chev Dec 1960 1 Chev 1T Pickup TruckMaint Camilla Motor Co Inc Sept 1960 1 Ford T Pickup Maint April 1961 5 Ford T Pickups Const Jimmy Chapman Co Sept 1960 2 2T Ford TrucksMaint Jan 1961 5 Ford T Pickups Maint Crest Motor Co Sept 1960 2 Ford T Pickups Const Oct 1960 5 Ford 1T Trucks R A May 1961 1 Ford Dump Truck Maint T W Cullens Motor Co May 1961 5 Ford Dump Trucks Maint Daniel Chevrolet Co Jan 1961 1 Chev T PickupMaint 27 750 00 3 140 00 12 524 00 4 742 46 1 962 95 1 995 27 5 141 00 20 125 00 7 021 00 3 264 36 11 714 28 11 051 04 3 399 98 4 761 57 2 081 59 1 705 00 7 98615 3 502 56 8 065 40 3 11600 10 160 00 2 685 00 13 903 65 1 643 53 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 377 STRUCK EQUIPMENT Contd Darnell Johnson May 1961 5 Chev Dump TrucksMalnt 1349940 Dillard Builders Supply Oct 1960 3 Low Boy TrailersMaint 1086000 May 1961 1 GMC TruckMaint 214900 Dixie Tallyho Inc July 1960 1 Utility Top for Chev TruckConst 6550 l Dunn Truck Tractor Co Nov 1960 3 International iT Pickups Const 468300 East Point Chevrolet Co Dec 1960 1 Chev iT PickupMaint 159442 Dec 1960 1 Chev iT PickupConst 159442 East Point Ford Co Jan 1961 1 Ford T PickupConst 183083 Franklin Overstreet Co July 1960 1 Ford 1T TruckMaint 209000 Sept 1960 3 Ford iT PickupsConst 496000 Feb 1961 1 Ford iT PickupMaint 159900 Feb 1961 4 Ford 1T ChassisMaint 760000 April 1961 2 Ford Stake Body TrucksMaint 519800 April 1961 5 Ford iT PickupsConst 799900 Fryer Chevrolet Co Dec 1960 10 Chev Dump TrucksMaint 2932700 Gainesville Ford Co Dec 1960 6 Ford Dump TrucksMaint 1565772 June 1961 1 Ford 1T TrucklMaint 208638 G K Motor Sales June 1961 1 GMC Suburban Truck Maint 223812 GMC Truck Coach Div Jan 1961 1 GMC Suburban TruckAdm 2 305 54 Jan 1961 1 GMC Suburban TruckMaint 230554 Jan 1961 2 GMC iT Panel TrucksConst 400248 May 1961 3 GMC TrucksMaint 1292853 Haley Motor Co Sept 1960 8 Ford Dump TrucksMaint 2309416 Oct 1960 1 Ford Chassis Cab and Wrecker EquipMaint 6 398 53 HarrisonGulley Chev Inc Nov 1960 2 Chevrolet iT PickupConst 318464 April 1961 2 Chevrolet Dump TrucksMaint 6 263 84378 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 TRUCK EQUIPMENT Contd Henderson Chevrolet Co Aug 1960 3 Chev Dump TrucksMaint 906525 Hurst Motor Co Sept 1960 5 Ford Dump TrucksMaint 1460000 International Harvester Co July 1960 3 JT International Pickups Const 473571 McCormick Farm Equip Store Sept 1960 5 International Dump TrucksMaint 14 343 78 June 1961 1 International Truck Trailer Maint 451906 June 1961 1 International Stake Body TruckMaint 272459 Metter Farm Implement April 1961 5 International Dump TrucksMaint 1665000 Millen Motor Co Inc Sept 1960 1 Ford T PickupMaint 162978 Buddy NeSmith Motors Sept 1960 1 Ford iT PickupMaint 169900 Newnan Motor Company Nov 1960 2 Ford Panel TrucksConst 376000 Randall Blakely Mar 1961 1 Ford 1T TruckR A 206900 Apr 1961 5 Ford 2iT TrucksMaint 1359765 Wm Harvey Rowland Dec 1960 1 Front End WinchR A 53835 Mar 1961 2 Aluminum Pickup Covers Maint 43200 Rowe Transfer Storage Nov 1960 Freight on Truck Trailer Maint 15260 Russ Bramblet Ford Dec 1960 2 Ford Dump TrucksMaint 587046 Slade Motor Co July 1960 3 T Ford PickupsConst 433500 Feb 1961 6 Ford Dump TrucksMaint 16i44000 Soperton Motor Co Dec 1960 10 Chev Dump TrucksMaint 2912890 Mar 1960 1 Chev Chassis Cab Truck Maint 456347 Stovall Motor Co Apr 1961 2 Ford JT PickupsConst 319256STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 379 TRUCK EQUIPMENT Contd StricklandWilliams Tractor Co Jan 1961 3 WheelType TrailersMaint 429885 Tallyho Mfg Co July 1960 1 Utility Top for Ford Truck Const 73 50 Feb 1961 1 UtiletopConst 8950 Timmers Chevrolet Co July 1960 1 Delivery Sedan ChevMaint 190464 Treasury of U S Aug 1960 2 BussesMaint 80500 Aug 1960 1 5T TruckMaint 96980 Sept 1960 1 Truck CraneMaint 319930 June 1961 3 Passenger BussesMaint 89550 Wade Motor Co Jan 1961 1 Ford iT PickupConst 157118 Feb 1961 2 Ford Stake Body TrucksMaint 532748 April 1961 1 Ford TruckMaint 382210 Walker Motor Co Aug 1960 2 Ford F800 TrucksMaint 968224 Sept 1960 5 Ford Dump TrucksMaint 1614624 Feb 1961 6 Ford Dump TrucksMaint 1594500 May 1961 lFordTruckMaint 206133 Warren County Motors April 1961 6 Ford iT PickupsConst 935682 WarlickJones Chev April 1961 3 Chev 8JT Dump TrucksMaint 792792 June 1961 2 Chev JT PickupsMaint 318806 J J L Weddington Jr Jan 1961 6 Chev Dump TrucksMaint 1594094 A G White Co June 1961 1 Ford 1T TruckMaint 205833 Willingham Motor Co April 1961 3 Chev T TrucksConst 486513 Wilson Larry Chev Co June 1961 3 Chev Dump TrucksMaint 799008 Miscellaneous Credits for Damage to Trucks 139100 619 731 94 380 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 TRACTOR EQUIPMENT The Carlton Co Inc Sept 1960 1 Crawler TractorMalnt 2500000 Chapman Beaty Tractor Co Sept 1960 4 WheelType TractorsMaint 836916 FoxKing Ford Tractor May 1961 3 Power MowersMalnt 512139 International Harvester Co Jan 1961 17 WType Tractor Front End LoadersMaint 36 515 32 Feb 1961 1 WheelType TractorMaint 185826 Madison Truck Tractor Co April 1961 1 Tractor WFront End LoaderMaint 367494 W T Mayfield Sons Truck Co Jan 1961 Frt on 1 Caterpillar PatroLMaint 9600 M F M Truck Tractor Co Sept 1960 3 TractorsMaint 488067 June 1961 1 W Tractor with Buckhoe LoaderMaint 6 858 30 McGill Truck Tractor Co Oct 1960 2 Front End Loader Tractors Maint 549998 Milledgeville Tractor Imp Co Sept 1960 2 WheelType Tractor E F LoaderMaint 563974 Roberts Cruse Tractor Co May 1961 1 Fertilizer DistributerMaint 28000 1 Disc HarrowMaint 30000 1 CultipackerMaint 15000 Shellhouse Tractor Co Mar 1961 6 WType Tractors F E LoadersMaint 1287318 Stith Equip Co Oct 1960 2 Tractor ShovelsMaint 2329756 Treas of U S July 1960 1 TractorMaint 171280 2 TractorsMaint 376240 Dec 1960 1 Crawler TractorMaint 94060 Mar 1961 1 TractorMaint 185940 May 1961 1 Crawler TractorMaint 120000 Yancey Bros July 1960 1 Automatic Blade ControlMaint 487575 15476545381 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 MOWER EQUIPMENT R C Cropper Co July 1960 3 Woods Rotary CuttersMaint 137943 July 1960 12 Rotary Pull MowersMaint 551772 Dawson Farm Equip Co Oct 1960 3 WheelType Tractors wMowersMaint 4 298 85 Evans Implement Co Sept 1960 1 Rotary MowerMaint 277830 Haley Tractor Co Oct 1960 1 WheelType TractorMaint 131155 International Harvester Co Mar 1961 4 Power Mowers Tractor MountedMaint 614344 King Hardware Co July 1960 1 Lawn MowerConst 4508 Lilliston Implement Co Sept 1960 5 Rotary Pull MowersMaint 8 Rotary Pull MowersMaint O ct 1960 2 Rotary CuttersMaint Jan 1961 1 Rotary Pull MowerMaint April 1961 22 Rotary Pull MowersMaint M F M Truck Tractor Co Sept 1960 3 WheelType Tractors for MowersMaint 4 Tractor MowersMaint Oct 1960 2 Tractors wMowersMaint Nov 1960 4 Power Mowers 2 TractorsMaint McGill Truck Tractor Co July 1960 2 Rotary Pull MowersMaint 66980 Moss Equipment Co Sept 1960 1 WheelType Tractor Pull MowerMaint April 1961 3 Power MowersMaint Reynolds Equipment Co April 1961 22 WType Tractors to Pull MowersMaint Stovall Company July 1960 1 Power Lawn MowerMaint Dec 1960 8 H D Rotary MowersMaint Mar 1961 2 MowersMaint May 1961 1 Lawn MowerAdm June 1961 2 MowersMaint 2 197 00 3 304 40 800 00 383 00 6 937 92 4 880 67 6 852 64 3 400 32 9 660 60 1 486 14 5 031 00 29 823 04 256 88 1 285 05 344 72 253 84 44542 49181n 382 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 POWER GRADER EQUIPMENT Contractors Equipment Co Aug 1960 2 H D Motor GradersMaint 2598996 Nov 1960 2 H D Motor GradersMaint 2689800 Stith Equipment Co Sept 1960 1 MultiPurpose GradallMaint 33 671 39 June 1961 1 MultiPurpose GradallMaint 3853131 Treas of U S July 1960 1 GraderMaint 124310 Sept 1960 2 Motor GradersMaint 200620 Nov 1960 2 Motor GradersMaint 200620 Jan 1961 1 Caterpillar GraderMaint 146130 Mar 1961 4 Motor GradersMaint 581360 2 GradersMaint 124300 138 86406 GRADER EQUIPMENT Treas of U S April 1961 1 Motor Grader Maint 1 453 40 MISCELLANEOUS ROAD EQUIPMENT Appling Ice Co May 1961 1 Chain SawMaint Armstrong It S Bros Co Sept 1960 2 Asphalt Main KettlesMaint 1 Asphalt Pumping BoosterMaint 1 Truckmounted DistributorMaint Nov 1960 2 Pneumatic Road RollersMaint 1 Concrete Batch PlantMaint Dec 1960 1 Hot Oil HeaterMaint 1 Asphalt Heater PaverMaint Jan 1961 1 Paving Breaker Hose and KitMaint Mar 1961500 Curb and Gutter FormsMaint 500 Curb and Gutter FormsMaint May 1961500 Curb and Gutter FormsMaint Arnco Drainage and Metal Products Co Mar 1961 2 Asphalt Storage TanksMaint Beck Gregg Hdw Co July 1960 1 HoistMaint 1 Welder and Gear AssemblyMaint 185 00 5 324 00 4114 00 10 401 00 10 670 00 4 774 00 4 938 00 16 400 00 704 28 3 350 00 3 290 00 3 350 00 3 530 45 151 47 827 32STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 MISCELLANEOUS ROAD EQUIPMENT Contd Big Four Industries May 1961 1 Safety PlateMaint 1 Tire ChangerMaint 383 Blalock Mach Equip Co July I960 4 Emergency Power PlantsMaint Dec 1960 1 Traffic RollerMaint April 1961 1 Pavement BreakerMaint June 1961 1 Paving BreakerMaint 24 Chisel BitsMaint Brooks Auto Parts Mar 1961 2 Battery Chargers and 2 Air Tanks Carburetor Ignition Services Jan 1961 1 Chain Saw Const Contractors Equip Company July Aug 1960 1960 Sept 1960 Dec Jan 1960 1961 Feb 1961 1 1A Pumping Booster 1 Power Spreader 1 Tandem Roller 1 1 1 2 2 1 2 2 Pumping Booster Sweeper Blower Unit Air Compressor Main Kettles Truck Concrete Mixers Asphalt Repaver Asphalt Pumping Boosters Chipping Hammers and 2 Air Hoses 1 Asphalt Pumping Booster 3210 391 02 2 366 50 5 276 90 47000 889 84 134 06 189 00 187 50 Maint 4194 00 Maint 14 745 31 Maint 5 299 98 Maint 4 194 00 Maint 2 020 00 Maint 6 386 00 Maint 5 317 98 Maint 28 192 80 Maint 28 363 50 Maint 8 064 00 Maint 37500 Maint 3 999 00 Maint 1 890 42 Maint 3 655 16 Diamond Drill Co April 1961 3 Diamond DrillsMaint Dillard Bldg Supply June 1961 1 Low Boy TrailerMaint Electric Equipment Co Dec 1960 1 Exhaust FanR A Equity General Insurance Co Recovery for Damage to Equipment 7860Maint Ezell Equipment Co May 1961 1 Gasoline PumpMaint June 1961 3 Electric PumpsMaint 5351 400 00 332 50 997 50384 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 MISCELLANEOUS ROAD EQUIPMENT Contd Gilson Screen Co July 1960 2 Testing Screens and AccessoriesConst House Scales April 1961 6 Platform ScalesConst Jones Equipment Co Mar 1961 1 ChainsawMaint KellyCreswell Co Sept 1960 2 StripersMaint Keenan Welding Service Oct 1960 1 Arc WelderMaint May 1961 1 WelderMaint 1 Undercarriage TrailerMaint 1 Accessory KitMaint Kennan Tractor Co Mar 1961 1 Ford Post Hole DiggerMaint Litterlift Corp Jan 1961 1 LitterliftMaint Loadometer Corp Aug 1960 10 Sets ScalesMaint Mar 1961 8 LoadometersMaint May 1961 1 Calibrating MachineMaint Merts Equipment Co Sept 1960 1 Concrete MixerMaint 1 Water PumpMaint Dec 1960 1 Saw Rig wSaw and Frame Maint Jan 1961 1 Suction and 3 Discharge HosesMaint 1 SandblasterMaint Mar 1961 1 Concrete Batching PlantMaint 1 Air CompressorMaint June 1961 1 Portable ConveyorMaint Metal Products Co June 1961 1 14Water TankMaint Morgans Inc April 1961 1 Concrete Mixer Maint ParisDunlap Hdw Co Aug 1960 2 WheelbarrowsConst 1 251 82 495 60 191 65 4 174 00 1 203 00 921 20 186 20 3430 224 50 1 795 00 4 800 00 3 845 16 7 704 18 2 743 26 697 27 480 00 288 60 380 00 4 490 00 3 420 00 2 434 00 28500 270 27 4356Ml STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 385 MISCELLANEOUS ROAD EQUIPMENT Contd Pennsylvania Drilling Co Oct 1960 1 DrillConst 1 Drill Bit and Core BarrelConst 1 Electric PlantConst Roberts Cruse Tractor Co May 1961 1 Compost SpreaderMaint RoadKing Sales Inc Mar 1961 1 Road SloperMaint Safety Traffic Cone Corp Jan 1961200 18 ConesMaint SharpHorsey Hdw Co Aug 1960 1 Electric FanAdm Statham Machine Equipment Co Sept 1960 2 Air CompressorsMaint Dec 1960 1 Air Compressor complete wHoseMaint April 1961 1 Air CompressorMaint Stith Equipment Co July 1960 1 Air Operated Cement GunMaint Aug 1960 1 Sweeper and Blower UnitMaint Sept 1960 1 Portable Cement GunMaint Nov 1960 1 Asphalt PaverMaint Dec 1960 2 Foam Attach for Paver Maint Jan 1961 1 MotoPaverMaint June 1961 1 SelfPropelled Traffic RollerMaint Tarrant Mfg Co Nov 1960 2 Slurry Seal SpreadersMaint May 1961 2 Slurry Seal SpreadersMaint Tractor Machinery Co July 1960 1 1250Gal Asphalt Distrbr Maint July 1960 1 SelfPropelled Traffic RollerMaint July 1960 1 Centrifugal PumpMaint Nov 1960 1 Centrifugal PumpMaint Jan 1961 1 Paving BreakerMaint 2 50 HosesMaint Feb 1961 2 Traffic RollersMaint Feb 1961 3 Paving Breakers Hose Fittings and 72 Chisel BitsMaint Mar 1961 1 Centrifugal PumpMaint 1 Paving BreakerMaint June 1961 2 Centrifugal Pump wHoseMaint 68950 404 25 310 00 875 00 3 500 00 294 00 3724 6 682 50 4 316 99 3 229 14 6 546 40 2 074 40 6 597 36 35 642 65 5 141 00 36 321 65 4 484 49 2 360 00 2 242 00 10 577 35 4 500 00 872 75 40500 444 00 5000 25 480 00 1 678 66 396 90 73515 823 20386 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 MISCELLANEOUS ROAD EQUIPMENT Contd Treasury of U S July 1960 2 Tandem RollersMaint 4 Concrete MixersMaint 2 Concrete MixersMaint Sept 1960 1 Tandem RollerMaint Oct 1960 2 Air CompressorsMaint Nov 1960 1 Boom Crane with ExtensionMaint 1 Crane ShovelMaint 1 Truck CraneMaint Jan 1961 1 Lorain CraneMaint Feb 1961 1 Lima Truck CraneMaint May 1961 1 Concrete MixerMaint 1 Air CompressorMaint TriState Tractor Co July 1960 2 Tandem RollersMaint Oct 1961 1 Combination RollerMaint Yancey Brothers Oct 1960 1 Low Boy TrailerMaint OFFICE EQUIPMENT A B C School Supply May 1961 1 BlackboardAdm AddoXAdler Sales Co Mar 1961 1 Electric TypewriterAdm June 1961 1 Electric TypewriterLess TradeinAdm AddressographMultigraph Corp Jan 1961 1 MultigraphAdm Mar 1961 1 CollatorAdm American LaFrance Corp May 1961 Fire ExtinguishersAdm American Photo Copy Equipment Co June 1961 2 Continuous Printers and ProcessorsAdm Atlanta Blue Print Co Jan 1961 2 Plan Hold Rolling Stands Adm AtlantaNew Orleans Motor Freight Co Sept Freight on EquipmentAdm Ball Stalker Co Mar 1961 8 Rite LinesAdm June 1961 6 4Drawer FilesAdm 1 260 60 877 80 438 90 630 30 35040 205 90 3 21717 3 617 66 3 246 30 3 196 80 13900 479 60 10 950 00 11 975 00 3 795 00 454 077 68 5695 324 00 26800 7 656 85 5 811 30 647 29 734 78 244 00 4473 113 84 322 80STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 387 OFFICE EQUIPMENT Contd Burroughs Corp May 1961 1 SemiAutomatic SignerAdm June 1961 1 ProtectographLess Trade inAdm Business Machines Co Feb 1961 2 Totalia Adding Col Mach Adm Capital July Office Supply Co 1960 Aug Oct 2 DesksAdm 1 ChairAdm 1 ChairAdm 1 File CabinetAdm 1 ChairAdm 1960 1 Desk GlobeAdm 1960 2 Machine Stands and Work TablesAdm Nov 1960 1 5Drawer FileAdm 1 ChairAdm 1 DeskAdm Dec 1960 1 ChairAdm 2 DesksAdm 8 ChairsAdm 1 Drawing TableAdm 2 TablesAdm 1 4Drawer FileAdm 1 StoolAdm 1 TableAdm Jan 1961 4 4Drawer FilesAdm 1 Storage CabinetAdm Jan 1961 1 2Drawer FileAdm Feb 1961 8 Card Files and GuidesAdm Mar 1961 1 4Drawer FileAdm 1 Card CabinetAdm 1 Double Drawer FileAdm April 1961 1 Cabinet and 10 PartitionsAdm 2 TablesAdm 2 ChairsAdm 2 FilesAdm 1 Card CabinetAdm 1 File CabinetAdm 1961 2 Typewriter StandsAdm 1961 7 Stationery RacksAdm 1 TW StandAdm May June 1 340 00 335 00 1 274 00 150 00 85 00 6500 7500 6025 234 00 292 60 84 95 104 40 214 75 76 50 279 60 206 40 124 50 135 00 69 50 3395 72 90 432 80 72 25 59 50 73 52 103 75 2480 10 90 5945 224 50 270 50 7600 24 80 139 00 3490 66 50 19 95 warn m 388 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd CarithersWallaceCourtenay July 1960 1 DeskAdm 3 ChairsAdm 2 5Drawer FilesAdm 1 DeskAdm 1 ChairAdm 1 DeskAdm 1 Steno ChairAdm Sept 1960 1 ChairAdm 1 Machine DeskAdm 6 5Drawer FilesAdm 2 4Drawer FilesAdm 1 2Drawer FileAdm 1 TWDeskAdm 1 2Drawer FileAdm 12 5Drawer FilesAdm 1 Desk ChairAdm 1 DeskAdm Oct 1960 2 Bookcase SectionsAdm 7 File CabinetsAdm 1 Card UnitAdm 1 TW Desk and ChairAdm Nov 1960 1 DeskAdm 1 DeskAdm 1 2Drawer FileAdm 1 Goodform ChairAdm 3 File StoolsAdm 1 5Drawer File H P S 2 DesksR A 2 ChairsR a Dec 1960 3 PrestoLines Adm 1 DeskAdm 2 FilesAdm 1 ChairAdm 1 Steno ChairAdm 3 CostumersAdm 1 DeskAdm 1 ChairAdm 6 11Drawer Tab Card Files H P S 8 Flat Top DesksR A 7 Desk ChairsR A 5 Oak ChairsR A 2 Tablesr a 2 Steel DesksR A 2 Walnut ChairsR A 210 37 20910 248 60 170 85 9640 246 40 7040 6970 176 35 745 80 204 40 7180 210 37 9065 1 491 60 9037 170 85 7692 820 38 250 30 280 07 170 85 9550 7180 6970 2700 142 16 341 70 180 74 132 96 170 85 248 60 8040 7040 8580 170 85 9037 1 320 00 1197 55 632 10 6375 3000 341 70 180 60STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 389 I OFFICE EQUIPMENT Contd CarithersWallaceCourtenay Contd Jan 1961 Feb 1961 Mar 1961 1 DeskAdm 1 ChairAdm 1 DeskAdm 1 ChairAdm 2 1Dr Card CabinetsAdm 1 5Dr FileAdm 2 FilesAdm 1 StepladderH P 1 Wardrobe RackH P 2 Filing CabinetsH P 1 CouchH P 1 DeskAdm 1 2Dr File wLockAdm 1 Legal Size FileAdm 1 5Dr FileAdm 6 Card CabinetsAdm 6 GuidesAdm 1 4Dr FileAdm 2 Waste BasketsAdm 1 CostumerAdm 2 Letter TraysAdm 15 CostumersAdm 38 Sections Steel ShelvingAdm 1 Telephone CabinetAdm 1 Steel TableAdm 1 DeskAdm 1 ChairAdm 2 DesksAdm 1 Steno ChairAdm 14 Swivel ChairsAdm 14 Guest ChairsAdm 1 DeskAdm 1 Telephone CabinetAdm 1 BookcaseAdm 1 TW DeskAdm 1 Steno ChairAdm 6 Steno ChairsAdm 6 DesksAdm 7 DesksAdm 2 Waste BasketsAdm 2 High CostumersAdm 1 TableAdm 8 5Dr Legal FilesAdm 10 4Dr FilesAdm 12 5Dr Letter FilesAdm 3 TablesAdm 201 60 6920 17085 112 20 1700 153 64 218 65 6340 6480 248 60 9395 170 85 9244 14215 124 30 4140 600 116 45 4000 3075 1462 348 75 1 501 14 6900 139 83 170 85 9640 210 37 6970 1 349 60 1 125 60 236 80 7360 166 40 201 60 6920 418 20 1 02510 1 402 05 4000 6560 209 60 1137 28 1 022 10 1 491 72 419 49 ifagSSSSSV MH 390 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd CarithersWallaceCourtenay Contd Mar 1961 2 5Dr FilesAdm 28432 2 SofasAdm 28480 1 ChairAdm 9640 1 DeskAdm 21450 15 5Dr FilesAdm 186450 1 2Dr FileAdm 7180 2 Secy DesksAdm 42074 2 Secy ChairsAdm 13940 2 Caddy FilesAdm 5090 13 5Dr FilesAdm 184795 2 2Dr Legal FilesAdm 15810 2 Storage CabinetsAdm 10180 2 2Dr Legal FilesAdm 15810 7 5Dr Legal FilesAdm 995 05 3 Dbl Door Storage CabinetsAdm 36390 7 CostumersAdm 21525 1 Caddy FileAdm 2695 1 DeskAdm 17085 1 2Dr Legal FileAdm 9244 1 Secy DeskAdm 21037 1 Posture ChairAdm 6970 1 2Dr FileR A 10646 April 1961 1 Letter FileAdm 7182 2 Executives ChairsAdm 19280 1 File CabinetAdm 7180 2 Storage CabinetsR A 21200 2 File CabinetsH P S 26646 May 1961 1 FileAdm 7905 9 FilesAdm 111870 1 FileAdm 10221 2 Filing StoolsAdm 1910 1 FileAdm 12430 4 ChairsAdm 48200 5 FilesAdm 85425 125 FoldingchairsAdm 133750 10 ChairsAdm 80400 1 TableAdm 15503 1 PodiumAdm 7450 2 CabinetsAdm 24268 1 Typewriter StandAdm 1890 6 BookcasesAdm 34290 2 FilesAdm 14360 1 DeskAdm 7629 1 TableAdm 11135 2 TablesAdm 25115 m391 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd CarithersWallaceCourtenay Contd May 1961 2 TW StandsAdm 11 FilesAdm 1 DeskR A 1 ChairR A 1 ChairR A June 1961 2 TablesAdm 2 Storage CabinetsAdm 15 Extra ShelvesAdm 12 5Dr FilesAdm 1 4Dr FileAdm 6 ChairsAdm 1 Storage CabinetR A 4 DesksR A 4 ChairsR A 2 2Dr FilesH P S Carters Grocery Co July 1960 1 Floor Machine and BrushAdm Chatham Typewriter Co Mar 1961 2 Printing CalculatorsAdm Colonial Film Equip Co July 1960 1 Atlas Mike StandAdm Colonial Film Processing Co June 1961 1 Tape RecorderAdm The Commerce News April 1961 1 DeskAdm Comptometer Corp July 1960 1 Adding MachineAdm Cummings Shellhouse April 1961 4 Dinette SuitesAdm Daniel Office Supply Oct 1960 Bookcase SectionsAdm 2 Side Arm ChairsAdm Eastman Kodak Stores Mar 1961 1 VarifaxAdm Economy Supply Co Sept 1960 2 Exhaust FansAdm 3780 1 32205 210 37 5610 6970 202 60 9990 9855 1 491 60 102 21 8670 10600 68340 385 60 143 64 169 20 1 150 00 896 149 50 1395 396 00 200 00 28513 243 66 17150 101 28392 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd Thomas A Edison Industries Aug 1960 2 Midgetape and EquipAdm 1 Midgetape ControlAdm Sept 1960 1 Midgetape and EquipAdm Mar 1961 2 Midgetapes Complete Adm April 1961 4 Microphones and 24 SpeakersAdm May 1961 1 MidgetapeAdm June 1961 1 RecorderAdm 1 TranscriberAdm Microphone Battery and CaseAdm 1 Recorder CompleteAdm Emergox of Atlanta Sept 1960 2 Oxygen UnitsAdm Friden Inc July 1960 1 Calculator less tradeinAdm Dec 1960 1 CalculatorR A Mar 1961 1 CalculatorAdm 1 Adding MachineAdm 1 Parcel Post ScaleAdm 2 CalculatorsAdm May 1961 1 CalculatorAdm 1 Calculatorr a June 1961 4 Calculators Adm Frigidaire Sales Corp Nov 1960 5 1T Air ConditionersAdm Georgia Blue Print Co July 1960 3 Draftsmans StoolsAdm Aug 1960 1 Posture Chair Adm Nov 1960 3 Drafting Tables Adm Mar 1961 6 Drawing TablesAdm 8 Hamilton Plan FilesAdm 7 White Printing MachsAdm 1 24 Rolling Stand UnitAdm May 1961 4 Drafting InstrumentsAdm 8 ScalesAdm 4 Straight EdgesAdm 1 Flat CapAdm 3 Drawer SectionsAdm 1 Sanitary BaseAdm Georgia Office Equip Co Feb 1961 1 Secretarial DeskAdm 704 30 39 50 347 75 759 50 158 00 319 25 304 50 330 70 48 55 450 90 159 00 850 00 950 00 95000 369 00 33500 1 760 00 95000 88000 3 800 00 1 014 94 9126 6489 345 00 720 00 95600 5 442 00 122 75 469 80 5472 2432 2040 418 20 3150 21128STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 393 10FFICE EQUIPMENT Contd I General Electric Supply April 1961 6 Electric HeatersAdm Glass Distributing Co May 1961 62 Glass Desk Tops variousAdm I B F Goodrich Stores Aug 1960 1 Air ConditionerAdm Nov 1960 1 2T Air ConditionerAdm Graybar Elec Co Inc Aug 1960 6 LampsAdm Jan 1961 1 Dazor LampAdm April 1961 6 Drafting LampsAdm Haloid Xerox Company May 1961 1 Vacuum Film HolderAdm John H Harland Co Aug 1960 1 Green FileAdm Nov 1960 3 4Dr FilesAdm Mar 1961 10 TablesAdm 3 Storage CabinetsAdm 8 DesksAdm 8 ChairsAdm April 1961 1 Disappearing DoorAdm Hensley Office Equip May 1961 1 Underwood CalculatorAdm Herald Publishing Co Feb 1961 2 Jr Exec ChairsAdm Hill Mfg Co Mar 1961 1 14 Polishing MachAdm 2 Waste ReceptaclesAdm 2 Mop MastersAdm 1 Scrub BrushAdm 4 Waste ReceptaclesAdm International Business Machine Co Aug 1960 Oct 1960 Nov 1960 Dec 1960 Jan 1961 1 TypewriterAdm 2 TypewritersAdm 1 TypewriterAdm 2 17 Elec TypewritersAdm 2 17 Elec TypewritersAdm 1 20 Elec Typewriter Less tradeinAdm 1 17 Elec TypewriterAdm 15600 1 098 39 175 00 354 95 105 84 1677 119 95 598 71 110 07 217 80 1 095 30 307 11 1 443 40 727 64 182 25 54000 5340 17200 3300 6200 1000 5980 427 50 857 70 427 50 827 00 852 50 357 60 427 50394 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 HH OFFICE EQUIPMENT Contd International Business Machine Co Contd Feb 1961 2 20 Elec TypewritersAdm 1 16 Elec TypewriterAdm 1 17 Elec TypewriterAdm Mar 1961 8 20 Elec TypewritersAdm April 1961 1 Elec TypewriterAdm 1 Elec TypewriterAdm 2 Elec Typewriters Adm May 1961 1 Elec TypewriterAdm June 1961 1 13 Elec Typewriter Adm 2 Elec Typewritersr a Isengor Camera Exchange Sept 1960 1 Rollaway TableAdm Oct 1960 1 Polaroid CameraAdm 1 Print CopierAdm Ivan Allen Co July 1960 25 Transfer CasesAdm Aug 1960 1 StoolAdm Oct 1960 1 File CabinetAdm Nov 1960 3 Draftsmans StoolsAdm Dec 1960 2 StoolsAdm 2 Drafting Tables Adm Jan 1961 1 Visible CabinetAdm 3 Hamilton UnitsAdm 1 StoolAdm 1 Drawing TableAdm 3 Hamilton File Units R A Mar 1961 8 Drafting StoolsAdm 8 Drawing TablesAdm 4 Dazor LampsAdm 6 Drafting StoolsAdm 5 DesksAdm 3 ChairsAdm 2 Posture Chairs Adm 2 4Dr FilesAdm 1 TW StandAdm 1 TheodoliteConst 3 Stools R A April 1961 1 Flat Top DeskAdm 2 DesksAdm 2 Chairs Adm 1 Calculator Adm May 1961 1 Drafting LampAdm 5 FilesAdm 8 ChairsAdm 91710 42750 438 30 3 636 00 427 50 466 90 909 00 427 50 495 20 855 00 4557 166 50 2950 18000 7200 4950 6120 1500 324 00 164 50 422 00 2040 178 00 841 50 180 00 940 00 8800 12600 87200 27600 13800 148 32 720 1 300 00 5745 203 00 42100 147 80 137 50 2500 392 08 46800 HHHBiSTATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 395 OFFICE EQUIPMENT Contd The Lanier Co Inc Oct 1960 2 Audiograph Machines Disc and StripsAdm 1 MicrophoneAdm Lawson Furniture Co April 1961 1 RefrigeratorAdm Leede Bramblet Cabinet April 1961 3DeskBoxesAdm Ivan Allen Co May 1961 June 1961 Contd 4 DesksAdm 6 FilesAdm 1 Drafting TableAdm 12 LineaTimesAdm 4 TransitsConst 1 TableAdm 1 BookcaseR A Jackson Typewriter Co May 1961 1 Typewriter Adm KeeLox Mfg July 1960 Jan 1961 Co 1 Verifax Viscount CopierAdm 1 VerifaxAdm Littlefields July 1960 72 Folding ChairsAdm Marchants Calculating Machine Co Sept 1960 1 CalculatorAdm Mar 1961 7 CalculatorsAdm M F Supply Co July 1960 1 Rapid Printer Adm McClure Baldwin Griffin Dec 1960 3 Posture ChairsAdm 2 ChairsAdm April 1961 1 DeskAdm 2 ChairsAdm The McGregor Co July 1960 2 ChairsAdm Mar 1961 1 2Dr FileAdm The Mimeograph Co Mar 1961 1 Duplicator and CabinetAdm 1 Photocopier and CabinetAdm April 1961 1 File CabinetAdm 64000 519 50 10900 556 80 3 400 00 9725 122 76 201 50 416 50 171 50 765 15 6900 18500 9900 347 80 89500 5 285 00 29800 18360 2480 14000 104 98 130 05 8370 24700 865 70 310 00 396 STATE HIGHWAY DEPARTMENT OP GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd Monroe Calculating Machine Co July I960 1 Monroe CalculatorAdm Aug i960 1 Monroe Calculator Adm Sept 1960 1 Monroe Calculator and CaseAdm Oct 1960 2 Monroe CalculatorsAdm Nov 1960 5 Monroe Calculators Adm Feb 1961 3 Monroe CalculatorsAdm 1 Monroe Calculator Adm Mar 1961 2 Monroe Calculators Adm 2 Monroe Calculators Adm 7 Monroe Calculators Adm April 1961 1 Monroe CalculatorAdm 1 Monroe CalculatorAdm 1 Monroe Calculator Adm May 1961 2 Adding MachinesAdm 1 Monroe Calculator R A June 1961 2 Monroe Calculators Adm Monroe Office Supply Equip Co Nov 1960 3 Side Arm Chairs Adm Mar 1961 2 DesksAdm 2 Chairs Adm 1 6Dr FileVVA6m 1 Machine DeskAdm W G Morgan Sons Inc Nov i960 Various Darkroom EquipAdm Photostat Corp May 1961 1 Photostat ReaderPrinter Adm PilgrimEstes Furniture Co Sept 1960 1 Vacuum CleanerAdm Pitney Jan 1961 1 Folding Machine H P S Mar 1961 1 Mailing Machine Adm April 1961 1 Postal ScaleAdm RemingtonRand July i960 1 Adding MachineAdm 1 Printing CalculatorAdm 1 Adding MachineAdm 2 Adding Machines Adm Sept 1960 1 Adding Machine Less tradeinAdm Dec 1960 1 Printing CalculatorAdm 1 Adding MachineAdm 880 00 715 00 463 00 81000 2 105 80 1 335 00 880 00 850 00 891 00 5 425 00 755 00 595 00 805 00 651 60 755 00 870 00 225 60 347 60 151 40 313 50 199 75 2 674 05 855 21 7069 659 00 1015 75 169 75 246 60 551 35 246 60 377 10 244 iO 745 75 389 40 397 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Mar 1961 April 1961 May 1961 FFICE EQUIPMENT Contd RemingtonRand Contd Jan 1961 1 Kardex CabinetAdm 3 6Dr FilesAdm 1 Adding MachineAdm 2 LineATimesAdm 2 CabinetsAdm 2 CabinetsAdm 1 Adding MachineAdm 2 Drawer KardexAdm 2 Elec TypewritersH P 1 CalculatorAdm 1 OardexFile CabinetAdm 1 4Drawer FileAdm 1 Adding MachineAdm 1 CalculatorAdm 3 Adding MachinesAdm 1 Adding MachineAdm 2 LineATimesAdm 1 Cardex CabinetAdm 1 Aristocrat BaseAdm 100 Kardex CardsAdm June 1961 4 6Dr FilesAdm 10 Kardex Cabinets Less TradeinAdm 1 Elec Typewriter Less TradeinAdm 4 LineATimesAdm S Royal McBee Corp Jan 1961 1 16 Mar 1961 April 1961 May June 1961 1961 Elec TypewriterAdm 1 16 Elec Typewriter Less TradeinAdm 1 11 TypewriterAdm 1 21 TypewriterAdm 3 TypewritersAdm 1 Manual TypewriterAdm 3 Typewriters ElecAdm 1 Manual TypewriterAdm RharpHorsey July 1960 15 Electric Fans H P S ShawWalker Sept 1960 2 Sec ChairsAdm 1 Flat Top DeskAdm 2 Sec DesksAdm 1 Swivel ChairAdm 316 50 60000 38940 7560 400 00 35100 389 40 269 50 909 00 621 40 113 50 199 35 26460 745 75 739 80 389 40 7560 11700 181 65 3400 702 00 2 98712 287 50 125 60 427 50 21150 193 50 454 50 634 50 193 50 125750 193 50 44100 112 38 18600 430 90 7828398 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd ShawWalker Contd Mar 1961 3 Desks and ChairsAdm 2 Desks and Chairs Adm til it May 1961 2 Posture Chairs Zl2 SearsRoebuck Nov I960 1 Bookcase E llT M t A 1700 SmithCorona Sept 1960 1 Elec Typewriter Adm 37800 Sullivan Office Supply Co Sept 1960 4 4Dr Files a Jan 1961 SDazorLarnps b Apm i961 2 Layout TabiesC 1 Drafting StooLAdm 6 ChairsAdm f 1 Drafting Table Adm t May 1961 2 Swivel Chairs Ra f6 Tab Products Co July 1960 ICardFileAdm TelevisionRadio Sales Service Sept i960 2 Air Conditioners Adm 49700 ThermoFax Sales May 1961 1 Copying Machine and StandAdm 39750 Thomasson Office Co Dec i960 1 Executive DeskAdm 191 48 1 Posture Chair Adm Varityper Corp Dec I960 1 varityper Less TradeinAdm 124500 Victor Adding Machine Co April 1961 1 CalculatorAdm 2 Calculators HPS June 1961 1 Adding MachineAdm lli7 2 Adding MachinesAdm JJ Vineyard Appliance Co June 1961 1 Vacuum CleanerAdm 43 97 Western Auto Store Oct 1960 1 Air Conditioner Adm 17495 Westinghouse Elec Co June 1961 1 Eiectric FanAdm M mimammm 399 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 OFFICE EQUIPMENT Contd E Warehouse Invoices April 1961 2 Drafting LampsAdm 1 Embossing Machine and TapeAdm f The Wright Line Dec 1960 1 20Drawer Card FileAdm T Yarbrough Bros July I960 1 Machine StandAdm 2 Side Arm ChairsAdm Mar 1961 4 TablesAdm 1 Storage CabinetAdm Total Office Equipment ENGINEERING EQUIPMENT Adams Boat Shop Mar 1961 1 14Trailer and WinchConst Blalock Machine Equip Co July 1961 1 Light Plant and Connecting BoxR A Edmund Scientific Co Mar 1961 1 Field Range FinderConst Fryes Camera Store Mar 1 ProjectorAdm Card Case FilmsAdm 1 CameraAdm Georgia Blue Print Feb 1961 2 Rolatape Measuring WheelsConst May 1961 2 LevelsConst 2 TripodsConst Gelson Screen Co July 1960 4 Gelson Rock Shakers CompleteConst 1 Gelson Testing Screen and AccessoryConst Nov 1960 2 Testing Screen UnitsConst 22 TraysConst FreightConst May 1961 1 Gelson Testing ScreenConst June 1961 5 Hyer Testing Screen UnitsConst 3 Hyer Testing Screen Units Const 5361 7455 225 57 3396 7302 360 38 5783 119 00 54117 4300 119 50 2230 129 50 126 00 1 045 00 8550 2 243 99 625 87 800 00 488 00 4558 468 99 2 824 91 1 686 92 197 456 83400 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 ENGINEERING EQUIPMENT Contd Gardner Laboratories Inc Jan 1961 2 ElcometersConst ie0QQ Gordon Enterprises Feb 1961 1 spacerAdm John H Holt Mar 1961 114Boat Const Ivan Allen Co Jan 1961 3 Borers and 6 Borer Bits Adm May 1961 1 Keuftel Esser Liess LevelVR A 84CIS Merts Equipment Co Nov 1960 2 PumpsConst 1 EngineConst mv 6 BeltsConst Sam Monroe Sons Mar 1961 1 Outboard MotorConst 268 m Rainhart Company June 1961 2 Beam Breakersconst 545 40 5 Beam Breakersconst 3 675 65 3 Pkgs Fluidconst 2037 Rolatape Inc d7 Mar 1961 9RolatapesConst Safety Traffic Cone Mar 1961 200 18 Traffic ConesMaint 288 00 Savannah Marina Inc Dec I960 1 35HP Evinrude MotorAdm 3445s Soiltest Inc July i960 4 Speedy Moisture Testers Const k n Jan 1961 2 Concrete Testing HammersConst 248 8 Replacement StonesConst 19 20 5 VolumeasurersConst Mar 1961 1 Air Entrapment MeterConst i89 1 Concrete Test HammerConst 120 00 Solomon Butane Gas Appl Co Mar 1961 1 Heater0onst 1 ThermolaireCost l 5u Streeter Amet Co Feb 196140 Junior Traffic Counters H P S 1 7 m 20 Traffic CountersH P 8 IGINEERING EQUIPMENT Contd Tractor Machinery Co Feb 1961 2 Core DrillsConst Warehouse Inventory 401 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 July I960 Sept 1960 Oct 1960 Dec 1960 Feb 1961 April 1961 3 Air MetersConst 4 Sets ScalesConst 10 TripodsConst 2 Sets ScalesConst 2 Sets ScalesConst 1 RotarexConst 4 Rotary ExtractorsConst 1 Torsion BalanceConst 1 Platform ScaleConst 2 Rotarex ElecConst 1 Set Drafting InstrumentsAdm 1 Electric EraserAdm 1 Straight EdgeAdm 1 SetR R CurvesAdm ExpressAdm 6 Torsion BalancesConst 6 Triple BeamsConst 3 Air Entrained IndicatorsConst 4 RotarexConst 6 BalancesConst 4 Platform ScalesConst 7 Moisture TestersConst 6 Torsion BalancesConst May 1961 17 Torsion BalancesConst 5 RotarexConst 5 Rotarex ExtractorsConst 4 Dulin Rotarex ExtrsConst 4 Platform ScalesConst 5 Speedy Moisture TestersConst 12 Entrained Air IndicatorsConst 3 Torsion BalancesScalesConst 3 TripleBeam Balances Scales0onst 2 Rotarex ExtractorsConst 1 Gilson Shaker CompleteConst June 1961 Express Const Total Engineering Equipment laboratory equipment Ackers Drill Co July 1961 1 Diamond Insert Acme Fast Freight June 1961 Freight on Lab EquipR A R A 5 343 94 69000 64000 48000 32000 15900 41300 1 651 74 15500 7500 82000 2880 2100 1578 8573 249 87838 46200 69000 164000 93000 30000 93800 731 57 2 266 82 206377 2 050 00 1 65174 30000 67000 2 268 00 436 95 23100 82000 62800 1397 6295662 6250 500402 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 LABORATORY EQUIPMENT Contd A S Aloe Co June 1961 1 Water BathR A 49g m 1 Cable CoverR A 4g 0Q The AlphaLux Co Inc Mar 1961 1 Moisture TesterR A lg0 R S Armstrong Oct 19601000 Bits t a i km May 1961i 5t winch tt JSS Beck Gregg Aug I960 1 Wheelbarrow R A ln 7 Oct 1960 1 Water Cooler r a iqbi May 1961 1 Chain Hoist Wl H L P Bondurant Sons Feb 1961 1 Electric MixerR A 46000 Camp Machine Works July 1960 Furnish and Install one Reel Board R A isi n Feb 1961 3PanRacks V Sa John Wm Carlson Feb 1961 1 Hand TruckR A m m CarithersWallaceCourtenay Feb 1961 5 Desks R A airS RA 6800 Bob Chapman April 1961 1 Gas Burner R A 6000 The Clipper Mfg Co June 1961 1 Masonry SawR A 52Q 3g Concore June 1961 3 Safety HammersR A 636 00 Diamond Drill Pin Co Aug 1960 12 Drills R A Henry V Dick Co Jan 1961 1 Condensing Unit R A 369 85 1 Air Handling UnitR A 363 u The Ellison Co Jan 1961 1 Consolidation ApparatusR A 489 Fairbanks Morse Co Sept 1960 4 Platform Scales Const aiw m May 1961 1 Scale R A llf K A 52500 1 Scale R A 48800STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 403 BORATORY EQUIPMENT Contd First National Bank ij Oct I960 2 Covermeters R A ipFisher Scientific Co Feb 1961 1 Sieve Shaker R A UiFulton Supply Co F June 1961 1 Speed Indicator R A iGardner Laboratories Inc Dec 1960 3 ElecometersAdm Feb 1961 3 ElecometersR A iJlGeorgia Blue Print Co Aug 1960 1 Drawing Table R A 1 Reeling UnitR A Jan 1961 1 Drawing TableR A 1 Reeling UnitR A 1 Drafting LampR A May 1961 2 Steel Stools R A General Electric Supply July 1960 1 Coolair Fan and ShutterR A tllGilson Screen Co Sept 1960 2 Testing Screen Units Complete Nov 1960 1 Testing Screen Unit Jan 1961 2 Gilson Testing Screen UnitsR A Mar 1961 1 Gilson Testing Screen UnitsR A May 1961 1 Gilson Testing Screen UnitR A o Graham Transmissions Inc Mar 1961 1 Variable Speed Transmission Micrometer Control 1 W W Grainger April 1961 3 Generator Sets i Griffin Marine Inc Sept 1960 lBoatMotorR A I Hamperley Tractor Equipment Co Aug 1960 1 Piston Pump R A fll The Howe Scales Co July 1960 3 Portable ScalesConst I Hotel Restaurant May 1961 1 Mixer 1 Steel Bowl 1 Flat Heat Lump sumR A 227 35 500 00 6000 248 60 240 00 123 30 1868 100 80 2133 2764 2170 163 35 1 250 42 629 34 1 255 95 624 70 569 66 44900 897 36 584 80 352 60 278 24 498 33404 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 LABORATORY EQUIPMENT Contd Ivan Allen April 1961 7 Shelf Filing Units Cap and BaseR A 125750 Johnson Brown Gear Mach Works Jan 1961 5 Core Measuring Devices R A fisfi nn Feb 1961 2 Consohdometer MachinesR 1 J G L Jolley Sept 1960 Freight on Lab EquipR A 17 60 Joy Manufacturing Co Feb 1961 1 cat Head AssemblyR A m R S Kerr Co July i960 1 Jack R a 3 skidPiatformsR A 95034788 Lectior Sales Div Oct I960 10 Diamond Drill Bitsr A 4 3x 00 MidSouth Oxygen Co April 1961 1 Welding Torch and Attach ments r A R A 5394 National Parts Whse April 1961 1 Bumper JackR A 1Fl00rJack R A 336i4 Noland Co Oct 1960 1 Eye Wash Fountain and Drench Shower R A May 1961 1 Flee Water Coolerlit Norman Romer Sept 1960 2 Water Tanks R A May 1961 ZZZl Z Piston Ring and Parts Co Aug 1960 IPlug Scoper A 1 Plug TesterR A J08 Pulverizing Machine Division July 1960 1 MikroSamplmill Pyron and Garrow Dec I960 1 Used 16Outboard MotorR a 405 00 Rainhart Co April 1961 1 Automatic Tamper R A fiqq on June 1961 1 Mold Mount PlateI t 19 1 Mold Mount Fixture R A tir 1 Tamper n A R A 53130 4 Mold AssyR A 1 Tamping HeadR A STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 405 iABORATORY EQUIPMENT Contd 9 Reeves Machine Co Feb 1961 1 Water Tank R A I Wm Harvey Rowland Aug 1960 5 End Fill TanksR A Jan 1961 1 Front End WinchR A Feb 1961 2 Braden WinchesR A May 1961 1 Gas TankR A i Rogers Co April 1961 4 Cabinet Heaters 1 Exhaust FanR A i E H Sargent Co Oct 1960 1 Spectro Electromatic Titration ApparR A Feb 1961 2 OvensR A Scientific Products Jan 1961 3 Onen DryingR A i SearsRoebuck Co Dec 1960 1 Electric GrinderR A 1 SharpHorsey Hdw Co Sept 1960 2 TrolleysR A 2 HoistsR A Oct 1960 1 Pipe Cutter and ThreaderR A 2 VolumeasurersR A 5 Volumeasurers and Balloons R A 1 OvenR A 1 Triaxial ChamberR A 1 Gravity Conversion OvenR A 1 Conversion OvenR A 1 Triaxial ApparatusR A 1961 1 Melting TankR A Soiltest Inc July 1960 Aug 1960 Nov 1960 Dec 1960 Jan 1961 Mar 1961 StaWarm Elec Mar 1961 Sullivan Office Mar 1961 1 Drafting LampR A Thomaston Office Equip Co Aug 1960 1 File Cabinet R A Tractor Machinery Co Oct 1960 5 Soil Augers and Drill Heads R A Dec 1960 5 Drilling MachinesR A Mar 1961 1 Centrifugal PumpR A 1 Drilling MachineR A 11560 208 45 53835 1130 00 5430 45000 69000 1 200 00 122 28 4765 9000 44200 7710 16800 44500 15400 34000 15300 14700 75800 38412 2564 4470 849 25 15 090 75 12800 3 787 70406 STATE HIGHWAY DEPARTMENT OF GEOEGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 LABORATORY EQUIPMENT Contd Treas of U S Sept 1960 Import Duty on Lab Eqpt R A Toledo Scales April 1961 1 Computagram ScaleR A June 1961 1 Computagram ScaleR A J M Tull Metal Supply Co Nov 1960100 Ft Pipe and 24 Sleeves R A May 1961 1 Chain HoistR A Will Corporation of Georgia Aug 1960 1 Balance K77 R A Nov 1960 1 Balance 800 GramR A Dec 1960 1 Balance 800 GramR A Jan 1961 1 Torsion BalanceR A 1 Laboratory Balance R A May 1961 6 PenetrometersR A 6 4Burner Hot PlatesR a 6 Water Bathsr a 2 Torsion Balancesr a Wrenn Bros Inc July 1960 1 Hand Truck R A Nov 1960 2 JacksYUA 8 SkidsR A Dec 1960 1 Instrument Table R A Jan 1961 1 Utility Table RA 1 Hand Truck R A Warehouse Inventory Nov 1960 3 Sets ScalesConst 2 Sets Scales Const Jan 1961 6 Balances 2 RotarexConst 3 Elec Rotarex Const Mar 1961 1 Rotarexconst 1 ExtractorConst May 1961 1 Entrained Air IndicatorR A 5 Tuple Beam Balances R a E F Zimmerman Const May 1961 1 Acme PenetrometerR A Total Lab Equipment 3375 38200 38200 1646 7920 66000 66000 66000 14500 66000 1 093 50 37800 2 988 00 35000 3697 13900 435 68 3550 3743 3675 22500 31000 28200 23474 41000 41000 18900 396 50 37500 7336770 1407 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 HOP EQUIPMENT Boykin Tool and Supply Co Jan 1961 6 Hydraulic JacksR A Calvert Iron Works May 1961 Frame for Calibrating MachMaint R E Carmichael Jan 1961 4 Bench GrindersMaint Detex Watchclock Corp Nov 1961 1 Clock Keys and Chain for GuardMaint Keenan Auto Parts Co May 1961 Valve Ref acer and Drill Glennville ShopMaint Kennan Welding Supply April 1961 1 Cutting Torch and Attach Maint King Hardware Co Dec 1960 1 Alumn Extension LadderR A Merts Equipment Co Mar 1961 1 Tamper and 50HoseMaint Morgans Inc April 1961 1 Power SawMaint 2 JacksMaint Presley Electric Co May 1961 Elec Connection for MotorMaint Richmond Supply Co Aug 1960 2 Semples Jacks Maint Oct 1960 Small Tools Maint Nov 1960 6 2T Hoists Maint May 1961 Small Tools Maint Slack Auto Parts Aug 1960 1 SanderMaint VinsonVendrell Inc June 1961 1 GrinderMaint Welding Gas Products Co Mar 1961 1 Welding and Cutting OutfitMaint 9000 493 52 31200 18745 622 25 149 70 2797 354 35 179 95 10800 6500 282 40 1607 524 79 9683 7380 7448 14122 379978 WP mmmm 408 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 RADIO EQUIPMENT Flightways Inc April 1961 Radio Equip Installed in AirplaneAdm 1140800 Motorola Communications Electronics Inc July 1960 20 2Way Mobile RadiosMaint 7 72000 4 2Way StationsMaint 3 184 00 Oct 1960 4 2Way RadiosMaint 1 972 00 April 1961 18 2Way Mobile RadiosMaint 7 056 00 1 2Way Base Radio StationMaint 94000 Motorola Communications Electronics Inc April 1961 IMobileRadio Maint 497 50 2 Portable Radios 1460 00 1 Motorola Battery Charger 50 00 SUMMARY Truck Equipment Tractor Equipment Mower EquipmentI 99 49181 Power Graders igsS Graders 13886406 1 453 40 Miscellaneous Road Equipment 454o7768 Office Equipment Engineering Equipment 6295662 Laboratory Equipment 7aor Shop EquipmentZZ 3 Z Radio Equipment 2 Total Equipment Purchases1 840 252 77 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 409 COMMERCIAL CONTRACTORS Acme Construction Co 500000 Alabama State Highway Dept 188 5373 Alexander J F 27200 Americus Engr Constr Co 233003 58 Anderson Ben Material Pit 33800 Anderson W T Inc 1130763 Anthony A X Material 49930 Armistead D I Material Pit 45187 Atlantic States Constr Co 45543745 J G Attaway Constr Co 42576788 Bailey I B Jr Inc 6491919 Ballenger Paving Company Inc 2019 67149 Barber Contracting Co 1358431 Barber Contr Co Rowell Co 6914565 Barton Construction Co Inc 106 737 66 Batchelor L A Material Pit 98815 Blount Bros Constr Co Inc 168168 96 BlytheBros Company 467743690 Bowden M M 139660 Bowen R A Inc 69486157 Boyles Constr Co 33162767 Bradfield Constr Co 1278017 Bryant Irvin 286 Burns John L Inc 30052521 Burtz Durham Constr Co 46700138 Byrd J D 37590736 Caddell Jackson Go 5782955 Carson Scott Constr Co 3308330 Cherokee Constr Co Inc 6039879 Chapman Marvis 116580 Claussen Lawren ce Constr Co 3011 831 32 Clinchfield Concrete Co Inc 525 34413 Coastal Highway District of Georgia 25 00000 W L Cobb Constr Co 201101019 Coffee Constr Co 160537354 Dalco inc 1598837 Dickerson Inc 14926256 Dickerson Inc Clements Bros 114729821 Dubose Constr Co 53446422 Dunn Constr Co Inc 214416 Epps Brothers 1680360 Finley Sam Inc 20636299 FolsomConst Co 1717121 Foster R G Company 138650425 Garrison Const Co l400987 General Contr Co 73567020410 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 COMMERCIAL CONTRACTORS Contd General Contr Co R P Lamb 183996 54 Gentry and Thompson 602 665 13 Georgia Historical Commission 2 832 62 J B Gibson Constr Co 182489 82 Gibson Constr Co 297749 23 Mose Gordon Lumber Co 119351 64 W E Graham Sons 325 889 93 Henderson Const Co 102 612 82 Herrington Constr Co Inc 5326667 Hewitt Contracting Co 309043 75 Hill ConstrBailey Inc 6044 76 Hill Constr Co 2182803 Holland Constr Co 352 351 14 Holliday Constr Co Nick Jordan 82540 56 Holliday Constr Co 57l504 43 E A Hudson Sons 208785410 J Nick Jordan 56j 429 Judd H M 6681776 Keheley Company Inc 547 884 19 Kennedy Constr Co 43795 53 Knox Brothers Inc 1177 744 43 Knox Brothers Constr Co 3241259 B P Lamb General Contracting Co 17334188 G H Law Constr Co 901922 14 G H Law Constr Co Southeastern High way Const Co 9678030 LedbetterJohnson Co 4 353 812 14 LedbetterJohnson Co Ledbetter Bros 68744522 R E Lee Co Inc Wilkes Const Co 69L91106 Robert E Lee Co Inc 219 352 46 H P Little Constr Co Inc 9995 02 Littlefield Constr Co 116657 65 L A Contracting Co 168660 41 Lothridge Bros 426 286 77 Lothridge Bros Southeastern Highway Const Co 103119186 Lovett Constr Co 12 33 23 MacDougald Constr Co 3 497 128 12 MacDougald Warren Inc 26830 27 Mrs Hattie G Martin l175 00 C W Matthews Contr Co 4H 033 49 H G Maxwell Material 326 00 Mullins Bros 17 283 67 Mclntosh Paving Co 147602 60 Hugh McMath Constr Co 915 918 50 National Advertising Co n8 233 mSTATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 411 COMMERCIAL CONTRACTORS Contd Nelson James Material Pit9 Henry Newton Co Ocmulgee Const Co J D Otwell Appraisals Oxford Construction Co H M Pofford Jr Peed Bros Const Co Pittman Curb Gutter Co Putnam Const Co Reed Bros Const Co Reeves Const Co Reeves Const Co Hewitt Contr Co W L Robinson Const Co W L Robinson Const Co S E Hwy Const Co W L Robinson Inc Rogers Bridge Co Inc Russell Eugene Material C A Rutledge Constr Co Inc Satterfleld Constr Co Scott Const Co Inc The Scott Co Sealy M S Material Seaboard Const Co Chas R Shepherd Inc Shepherd Const Co Shepherd Const Co S E Highway Const Co Shipp J M C S Material Pit Signal Constr Co Smith H G Smith R T Snell E R Contr South Carolina State Hwy Dept Southeastern Highway Contractors S E Highway Contractors Lothridge Bros Southeastern Appraisal Co Appraisals Southern Concrete Constr Co Southern Road Builders Inc Sowega Farm Machinery Co Sowega Contr Co Hewitt Contr Co Hugh Steele Constr Co Hugh Steele Inc Strickler G L Tanner Constr Co Thigpen L A 101100 1 37005800 143021 86 187 50 502 898 28 695 586 56 15 321 88 42 154 65 50 270 57 6 329 97 242 747 03 177 506 64 6 690 68 257 14 275 242 165 1 406 109 945 425 1 957 232 3 416 242 3 272 1 867 636 1 10 3 525 442 34 132 4 581 78 47 142 05618 686 09 111 10 489 55 947 89 224 00 216 60 242 90 252 90 935 66 018 90 236 91 221 48 587 15 620 00 062 84 965 33 517 76 489 28 467 48 080 83 240 00 548 00 225 29 699 74 907 09 68418 919 47 552 68 214 74 570 34412 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 40333 072 36 752 88 7182 499 50 17784 853 13 40000 495 77 654 02 411 77 643 70 517 61 COMMERCIAL CONTRACTORS Contd Tidwell Constr Co 800 Turner Constr Co 32 Wainer Constr Co Inc 539 Waller J G Jr Warning Lights Barricades Inc 24 Wannamaker Wells Inc 1 023 Watts Paving Co Inc 349 Ward G B West Ledbetter Co Inc Minge Constr Co 23 Wham Constr Co 79 Wilkes Constr Co Inc 35 M R WoodallCo Inc 8 Wright Contracting Co 1 333 PUBLIC UTILITIES AS CONTRACTORS Altamaha Elec Memb Corp 4 53 66 Amicalola Elec Memb Corp 209104 Am Telep Teleg Co 264 22 Atlanta Gas Light Co ig 359 39 Atlanta Transit Co 87514 64 Atlanta West Point R R Co 14 269 95 Atlantic Coast Line R R Co 23 714 00 Blue Ridge Elec Assoc 2 626 83 Brantley Telephone Co 4374 Bulloch County Rural Telephone Co 1 444 14 Canoochee Elec Memb Corp 59 81 Carroll Electric Membership Corp 555 24 Catoosa County Water Authority n 28312 Central Georgia Elec Memb Corp 289947 Central of Georgia Railroads 71 924 69 Cherokee Telephone Co 2 511 89 Colquitt Co Rural Elec Corp 1491783 Comer Telephone Co 100 66 Commerce Telephone Co 375 qq Consolidated Telephone Co 11 124 70 Crisp County Power Commission qq2 69 Dixie Telephone Co 671 94 Ellijay Telephone Co 1 467 78 Excelsior Elec Memb Corp 1498 36 Flint Elec Memb Corp 8448 93 General Telephone Co South East 549112 Georgia Southern Florida R R 2588700 Georgia Power Co 19157985 Georgia Railroad 49390 64 Georgia Florida R R 2 523 84 69 919 405 57 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 413 PUBLIC UTILITIES AS CONTRACTORS Contd Grady County Elec Memb Corp Gray Haddock Telephone Co Habersham Elec Memb Corp Hart County Elec Memb Corp Hawkinsville Telephone Co Irwin County Elec Memb Corp Jackson Elec Memb Corp Jefferson Co Elec Memb Corp Middle Ga Elec Memb Corp Mitchell County Elec Memb Corp Ocmulgee Elec Memb Corp Oconee Elec Membership Corp Okefenokee Rural Elec Memb Corp Pineland Telephone Co Pineland Telephone Corp Plant Telephone Power Co Plantation Pipe Line Co Planters Elec Memb Corp Planters Rural Tel Co Progressive Tel Co Inc Public Service Tel Co Rayle Elec Memb Corp Ringgold Telephone Co Satilla Rural Elec Memb Corp Savannah Elec Power Co Seaboard Air Line R R Slash Pine Elec Memb Corp Snapping Shoals Elec Memb Corp South Ga Natural Gas Co Southeastern Pipeline Co Southern Bell Tel Tel Southern Natural Gas Co Southern Railway Statesboro Tel Co Sumter Elec Memb Corp Tenn Valley Authority Three Notch Elec Memb Corp Troup County Elec Memb Corp Vienna Telephone Co Water Light Sinking FundDalton Walton Elec Memb Corp Washington Co Elec Memb Corp Western Union Telegraph Co Wilkinson County Telephone Co Wilkes Telephone Electric Co 5274 19 206 63 3 046 07 9 789 25 1 471 91 141143 1 805 33 4 796 80 9 722 83 3 102 86 291 89 7 541 40 2 096 93 1 510 22 336 36 2 956 11 12163 99 534 51 216 66 329 89 460 94 468 38 252 10 15 280 54 6 763 82 49 969 61 4 53314 2 264 50 722 29 33 690 15 146 915 70 25 497 61 33 787 00 1 648 63 289 99 5 925 67 5 079 84 1 494 40 590 50 13 205 49 2 790 04 1 334 89 10 136 87 208 89 4 205 67 1 045 379 68 414 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 COUNTIES AS CONTRACTORS Includes funds for ElghtofWay Purchased Atkinson Bacon Baldwin Banks Barrow Barto w B errien Bibb Brantley Brooks Bulloch Burke Butts Oalhoun Camden Candler Carroll 530969 Less credit for Building sold on right of way 203000 Catoosa 23432124 Less credit for Building sold on right of way 3 250 37 Chatham 22568033 Less credit for Building sold on right of way 297842 Chattahoochee Chattooga Less Refunds 2 659 73 Cherokee Clarke Clayton 532915 Less credit for Bldg sold on 23328 18 719 84 6 824 53 138 414 27 140 670 82 31 956 82 23 026 52 65 261 80 1 685 32 11 879 48 4 337 25 48 936 96 19 483 20 48 926 39 47 085 21 3 383 28 3 279 69 231 070 87 222 701 91 2500 7 154 75 16 704 64 16 766 30 right of way 23 538 90 18 209 75 Clinch Cobb Coffee Colquitt Columbia Cook Coweta Crawford Crisp 16 919 54 478 222 35 76 714 77 14 623 56 45 039 20 38 67116 81 928 27 4 375 00 17 840 25STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 415 COUNTIES AS CONTRACTORS Contd Dade Dawson Decatur DeKalb Less Refunds 5074999 33144908 Less credit for Bldg sold on right of way 806600 Dodge Dooly Dougherty Douglas 328 458 46 Less credit for Bldgs sold on right of way 641300 Early Ef f ingham Elbert Emanuel Less Refunds 917 00 Evans Fannin Fayette Floyd Less credit for Bldg sold on right of way Forsy th Franklin 297 094 98 Less credit for Bldg sold on right of way 655690 3 645 00 40 67718 87 847 84 323 383 08 46 262 88 10 979 40 41 254 07 322 045 46 24 021 28 1 885 75 19 099 88 57 593 95 16 767 78 67 574 06 1 371 91 000 241 40 32180 50 Fulton Less Refunds 5299805 558792086 Less credit for Bldg sold and rented on right of way 44 405 70 Gilmer Glascock Gordon 413 536 52 Less credit for Bldgs sold on right of way 897200 Grady Greene Gwinnett Gwinnett County Clerk of CourtFor Right of Ways F0032 Habersham 290 538 08 5 543 515 16 3861171 1 918 23 404 564 52 26 068 47 7 955 37 30 347 03 41 324 65 80 694 64416 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 mam COUNTIES AS CONTRACTORS Contd Hal Haralson Harris Less Refunds 27 001 25 Hart Heard Henry Houston 35295268 Less credit for Bldgs sold on right of way 95300 Irwin Jackson Jasper Jeff Davis Jefferson Less credit for Bldg sold on right of way 237 977 14 245 63 Jenkins Johnson Jones Less Refund 900 Lamar Laurens Lee Liberty Less Refunds 2 33100 Lincoln Lowndes Less Refunds 9687213 4305480 Less credit for Bldg sold on 76 756 96 17 457 06 74 219 73 53 525 36 3 04219 422 15 351 999 68 42 364 51 266 426 23 34 833 94 2158 90 237 731 51 22 482 99 12 35313 56 977 99 6 255 90 12 045 80 6 370 62 209790 5 362 83 right of way 210 00 43 264 80 Lumpkin Macon Madison Marion Less credit for Bldg sold on right of way 27 973 58 300 00 McDuf f ie Meriwether Miller Mitchell Less credit for Pulpwood sold on right of way Monroe 123 630 62 502 00 4227 81 6476 49 43 544 95 27 673 58 25 356 54 61 181 34 89 213 38 123 128 62 202 661 65STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 417 COUNTIES AS CONTRACTORS Contd Montgomery Morgan Murray Muscogee Less Refunds 1995649 7251052 Less credit for Bldg sold on right of way 11199 Newton 20780447 Less credit for Bldg sold on right of way 116780 Oconee Oglethorpe Paulding Pickens Pierce Pike Polk Pulaski Quitman Rabun Randolph Richmond 409 480 65 Less credit for Bldg sold on right of way 564530 Rockdale 51717829 Less credit for Bldgs sold on right of way 875800 Schley Screven Seminole Spalding Stephens Stewart Sumter 4118031 Less credit for Bldg sold on right of way 262450 Talbot 9222855 Less credit for Bldg sold on right of way 1500 10 340 53 5 432 57 23 953 66 72 398 53 206 636 67 7 456 97 23 429 59 46 351 90 26 210 63 29 567 40 29 368 20 14 406 15 35 486 20 20 066 90 64 367 32 16 508 43 403 835 35 508 420 29 7 72613 16 735 32 62 751 46 33 577 93 9 204 65 6 808 45 38 555 81 92 213 55418 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 COUNTIES AS CONTRACTORS Contd Taliaf erro Tattnall Taylor Telfair Terrell Thomas Tift Toombs Towns Less Refunds 1 74309 Troup Twiggs Union Less Refunds 337 50 Upson Walker Walton 19202605 Less credit for Bldg sold on right of way 266001 Ware Washington Webster Wheeler White Whitfleld 91089462 Less credit for Bldg sold on right of way 219450 Wilcox Wilkes Wilkerson Worth 79221 18 111 43 50 006 67 53 026 21 18 033 44 62 01740 1916916 35 765 94 5142 26 6 842 51 13 266 20 12 729 44 7 726 29 6110 00 189 366 04 18 407 65 31 841 41 28 091 30 12 920 52 95 204 84 908 700 12 20 275 98 16 842 65 25142 00 46 239 96 14 711 010 32 CITIES AS CONTRACTORS Includes funds for Right of Way Purchases Americus 10672177 Less credit for Bldg sold on right of way 10000 10662177 Athens 1277243 Atlanta 221672570 Less credit for sale of Lumber from Underpass 310 00 2 216 41570419 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1961 CITIES AS CONTRACTORS Contd Bainb ridge Calhoun Carrollton Chester Columbus Conyers Elberton Forsyth Grayson Greensboro Hartwell Hawklnsville Hoboken Lawrence ville Roberta Ross ville Savannah Beach Statesboro Thomaston Unadilla Total Payments to Contractors 15 643 33 51950 9 785 00 40 877 02 33 697 77 10 803 24 81 690 21 14 318 92 907 50 4 054 50 934 72 6 854 28 825 81 3 231 23 9 773 73 56 514 45 62 447 23 2 036 13 1 283 30 1 374 66 2 693 382 43 88 369 178 00 Refunds from counties represent a difference between the original award by the assessors on right of way purchases and the final Jury award These amounts were recovered by the Highway Department and shown as a credit on the payments to Counties Sales of houses or other property on right of ways are shown as a credit against the payments made to Counties for purchases of right of waysSatl 420 STATE HIGHWAY DEPARTMENT OF GEORGIA ANALYSIS OF CONSTRUCTION ALLOTMENTS YEAR ENDED JUNE 30 1961 NEW WORK COMMERCIAL CONTRACTORS 264 Advertised Proj ects 81 704 943 39 7 Extension Agreements 427 625 63 271 82 132 569 02 NONCOMMERCIAL CONTRACTORS 522 Contracts with Cities and Counties 7143 462 91 316 Public Utility Agreements 234532365 1 Coastal Hwy Dist of Georgia 2500000 1 Stone Mountain Mem Park Authority 56 69010 452 State Forces Projects 537184699 292 14 942 323 65 1563 Total Number of New Projects Add Allotments involving new work but not forming a part of the above contracts Engineering Supervision 9 461 376 69 Purchase of Soil Pits 28 546 95 Purchase of RightofWays 9 004 632 80 18 494 556 44 Add Net allotment adjustments to cover overrun or underrun on Projects initi ated prior to July 1 1960 which are not subject to the 20 limitation as extension agreements Total Construction Allotments for Year ended June 30 1961 115 569 449 11 3 80111501 119 370 564 12 ANALYSIS OF ABOVE ALLOTMENTS TO SHOW TYPE OF PARTICIPATING FUNDS Current Prior Years Years Type of Fund Program Program Total StateFunds4392956073 46264817 4439220890 Federal Funds 7068832890 315607880 7384440770 Other Funds 95155948 18238804 113394752 11556944911 380111501 11937056412 warn421 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 CONTRACTOR ALLOTMENTS Claussen Lawrence Co 54168255 Knox Rivers Constr Co 9570920 R G Foster Co 52078 70 689 47045 C W Matthews Constr Co 57594 57 Knox Bros Inc 36939900 Holliday Const Nick Jordan Const Co 48615618 Holland Const Co 8307465 Scott Const Co 248 052 33 Carson Scott Const Co 38032 68 Coffee Const Co 21225590 Coffee Const Co 2690550 Coffee Const Co 2476071 Coffee Const Co 754935 Coffee Const Co 677130 Coffee Const Co 129420 27953696 Coffee Const Co 158 756 80 General Const Co 60 877 65 Tidwell Const Co 93323498 Mclntosh Paving Co 682610 Keheley Co Inc 21819850 G H Law Const Co 32800000 Mclntosh Paving Co 16593 87 Mclntosh Paving Co 1151854 151437199 Ledbetter Johnson Contrs 64655941 Simpson Const Co 832900 John D Burns Inc148995418 Scott Const Co 29159431 243643690 Cordell Jackson Co 69 916 82 SamFinley Inc 5200150 Hugh Steele Const Co1 092 76247 Trussell Const Co 3989444 113265691 Tidwell Const Co 8431514 W J Tidwell Jr 1690711 10122225 Dalco Inc 4303926 MacDougald Warren Inc 56 81075 COUNTY PROJECT BaldwinF000426 S07822 S21071 BanksSAMA1888A1 BarrowF000328 BartowS08284 Ben HillS19281 BrooksS17802 BryanS06231 BullochS07335 SAP09295 PR132015 PR15193 PR15203 PR39071 BurkeS21141 CandlerS18521 CarrollU001713 PR05264 S08446 S18151 PR32571 PR32582 CatoosaF0017312 1007538 1007539 1007539 CharltonS12223 ChathamPR38872 Chattahoo cheeARD00103 ARD00103 Chattooga S13581 S13581 ClarkeF001416 ClaytonPR26635422 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 COUNTY PROJECT Clinch F000737 S12211 SAP1811D3 Cobb 10285116 Coffee SAP1202B8 S20111 PR28854 Colquitt F003311 S12523 S17531 PR28062 Cook PR28062 Decatur U000716 U000716 DeKalb F001027 1002021 F010412 10285117 10285117 10285117 Dodge S16222 Dooly 10075122 PR24026 Dougherty F0006215 Douglas1002014 1002014 F002019 S16001 CONTRACTOR Seaboard Const Co Caddell Jackson Seaboard Const Co ALLOTMENTS Hugh Steele Const Co C E J H Reeves Holland Const Co Holland Const Co Pihman Curb Gutter Co Oxford Const Co Barber Contr Co Roswell Co H M Pafford Jr 128 11710 57 564 04 15 175 00 51 977 50 96 193 31 23 30810 235 515 50 145 482 40 246 500 00 91 757 43 200 85614 889 516 26 171 478 91 719 255 33 H M Pafford Jr 9175743 J B Gibson Const Co109974084 H G Smith 47431129 157405213 Ledbetter Johnson Contrs 779 850 01 Shepherd Const Co Southeastern Hwy Contr Co 73778538 Ballinger Paving Co 92915 68 Ballinger Paving Co2 761 863 38 Gentry Thompson 121 536 24 Wright Contr Co 19208003 4 686 030 72 Coffee Const Co 17756810 Claussen Lawrence Co173676364 Americus Engr Const Co 907700 174584064 Warning Lights Barri cades Inc 2432076 Blythe Bros Co 85526480 LedbetterJohnson Ledbetter Bros Inc418037548 LedbetterJohnson Ledbetter Bros Inc 7075469 LedbetterJohnson Ledbetter Bros Inc 11371651 522011148423 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 CONTRACTOR ALLOTMENTS R G Foster Co 3458205 Cherokee Const Co 4675098 Knox Bros Inc 16620090 24753393 L A Thigpen 18994585 H M Judd 24098670 Holliday Const Nick Jordan 22785928 Southeastern Hwy Const Co 2164213 Keheley Co Inc 1074240 3238453 COUNTY PROJECT EmanueL F0043115 S14752 S21951 Evans S07336 Fannin S10071 Floyd S08284 Forsyth PR36883 PR39161 Franklin 1008528 PR08822 PR19823 PR38382 PR39621 PR39631 PR39641 Fulton 1002016 U006713 10285116 10285117 10285117 10285117 10401213 Gilmer S10122 Glascock S23941 Glynn S06095 Gordon 10075311 10075311 10075317 S10122 S18001 Greene S07833 PR16784 PR19473 PR38631 PR38841 Southeastern Hwy Const Co Lothridge Bros Camden Const Co Inc C A Rutledge Const Co C A Rutledge Const Co C A Rutledge Const Co C A Rutledge Const Co C A Rutledge Const Co 689 173 85 7 376 77 14 213 82 69 802 20 94 276 60 53 278 92 60 845 08 1 988 967 24 Wright Contr Co2 470821 98 Wright Contr Co 16127012 Hugh Steele Const Co158136224 Ballinger Paving Co1 255 648 74 Gentry Thompson 356 906 55 Wright Contr Co 27785508 Rogers Bridge Co Inc103484342 713870813 W L Cobb Const Co 42245026 L A Thigpen 9405465 Seaboard Const Co 38013470 E A Hudsons Sons 69322635 Wannamaker Wells Inc 742 911 07 LedbetterJohnson Ledbetter Bros Inc254353568 W L Cobb Const Co 1280152 E A Hudsons Sons 42 578 67 4 03505329 Knox Rivers Const Co 32380020 Barton Const Co 797640 Barton Const Co 282966 Knox Bros Inc 1153939 Barton Const Co 343092 34957657424 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS Gwinnett S17961 Hugh Steele Const Co 330 288 54 PR31702 PR37191 Barton Const Co 16 67515 346 963 69 Habersham 22 023 89 Hall F000262 G H Law Const Co 589 998 53 S18661 10085121 G H Law Const Co Scott Const Co 152 431 52 742 430 05 Harris 772 747 24 PR0413B2 Mclntosh Paving Co 4301 50 PR10235 Mclntosh Paving Co 6904 50 S23801 Holliday Const Co 163 258 50 PR26863 Mclntosh Paving Co 1 230 40 PR30332 Mclntosh Paving Co 9 411 32 PR32352 Mclntosh Paving Co 4 387 00 PR36892 Mclntosh Paving Co 1395500 PR37701 Mclntosh Paving Co 3 47300 PR37711 Mclntosh Paving Co 281900 PR38592 1008512 Holliday Const Co S B Slack 3094720 1013 434 66 Hart 357 000 00 1008528 Southeastern Hwy Const S10711 Co Lothridge Bros Hugh Steele Const Co 1 035 300 10 1 392 30010 Henry SB 136 657 09 S23681 S20111 Holland Const Co 96 560 64 233 21773 Irwin 44 94915 Jackson SAP1502B1 SAP1888B1 C W Matthews Const Co 61 905 40 55 336 75 SAM A18927 C W Matthews Const Co 138 533 70 SAP18928 Putnam Const Co 54113 50 SAMA18921 C W Matthews Const Co 2 867 94 S22321 W L Cobb Const Co 319 096 75 S23761 G H Law Constr Co S07773 S E Hwy Const Co Southeastern Hwy Const 303 000 00 934 85404 Jasper Lothridge Bros 221 549 21 Jeff Davis S11423 General Const Co 277 093 45 Jefferson F0043115 S23811 F0015121 R G Foster Co 1 710 539 75 99132 72 R G Foster Co 1 809 672 47 Jenkins 685 058 69 Johnson F0045ll General Const Co 386 209 53 425 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS BOUNTY PROJECT YEAR ENDED JUNE 30 1961 CONTRACTOR ALLOTMENTS MJones Lamar Lanier Laurens Gincoln Lowndes Macon Madison Marion F000426 PR37611 PR14858 PR14859 812211 F004511 PR10193 S15812 S16411 S16412 PR32012 PR35942 S18201 FFG0001111 F0001116 F0001117 10075124 10075124 S17802 SAP1921Bl3 PR39041 S2377l ARD00103 ARD00103 PR0621B2 SAP09512 SAP1021A4 S18031 PR27917 PR36584 PR40351 Mclntosh S18911 S23871 Claussen Lawrence Co 708 289 55 R A Bowen 4384950 75213905 Mclntosh Paving Co 17213 60 I S Bailey Jr Inc 1319250 3040610 Caddell Jackson 16383611 General Const Co 62369745 General Const Co 17 678 85 Sowega Farm Mach Co 22877140 General Const Co 19977440 Knox Rivers Const Co 86 576 50 General Const Co 4474240 General Const Co 1091591 121215691 Satterfleld Const Co 34240229 Coffee Const Co 24289925 Wainer Const Co 18047838 Wainer Const Co 97655300 Dickerson Co 174202716 L A Contr Co 77772429 Scott Const Co 14151906 406120114 Americus Engr Const Oo 820050 Americus Engr Const Co 429000 1249050 C A Rutledge Const Co 15507500 Hugh Steele Const Co109547798 Trussell Const Co 9889355 Americus Engr Const Co 2709851 C E J H Reeves 4666140 C E J H Reeves 6078418 Hill Const Co 23358258 C E J H Reeves 10151960 Holliday Const Co 2797810 Americus Engr Const Co 8654605 177854195 Seaboard Const Co 25382805 Seaboard Const Co 34326226 59709031426 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS MeriwetherPR3664l Mclntosh Paving Co 9105 00 PR38311 Barton Const Co 1002911 191341 MillerF002725 Southern Concrete Const Co 12798353 PR36941 Bryant Irvin 6708550 195069031 MitchellF0006216 Sowega Contr Co Hewitt Contr Co 775444 05 F0006217 Wright Contr Co 530 710 73 SAP1538B1 Wright Contr Co 10230840 1408463 Monroe10075221 Hugh Steele Const Co188502687 S07651 Keheley Co Inc 44213848 23271655 MorganPR05401 Mclntosh Paving Co 336820 PR05425 Mclntosh Paving Co 584312 PR1470B3 Barton Const Co 1029294 PR18436 Mclntosh Paving Co 838013 S23331 C A Rutledge Const Co 12477715 PR32642 Mclntosh Paving Co 17 883 86 PR3600B3 Mclntosh Paving Co 1153325 PR38811 Knox Bros Inc 1068265 PR39051 R G Foster Co 10076 50 PR41161 Mclntosh Paving Co 11 803 60 PR41171 Mclntosh Paving Co 442516 PR41181 Mclntosh Paving Co 274600 PR41191 Mclntosh Paving Co 181300 PR41201 Mclntosh Paving Co 268600 2263111 MurraySAMA0806B12 Ledbetter Johnson Contrs 83 341 65 S08251 W L Cobb Const Co 10596210 S10122 W L Cobb Const Co 27072887 4600321 MuscogeeU0026111 Ala Highway Dept 23925000 U0026111 Burtz Durham 157564756 U0026111 Vulcan Materials Co 60 50000 SAMA08341 Sam Finley Inc 11316085 SAMA1854A17 Sam Finley Inc 4905240 SAP1854A24 Sam Finley Inc 5092050 2 088 531 31 NewtonF003514 R T Smith 25952452 SUS17011 R T Smith 25327745 51280197427 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 rCOUNTY r PROJECT bconee S14212 Peach S15091 tierce S19031 tulaski PR36704 Putnam S07773 buitman F03732 F03732 F03732 S23671 Randolph PR15918 Richmond UUG00151 tockdale 10020216 F003514 PR37161 PR37491 Screven SAP092811 Seminole S05014 Spalding PR38681 Stephens PR08822 Sumter UF003023 SAP15826 PR35301 albot S16482 PR38461 Tattnall S06211 Taylor S11541 S15061 PR15103 PR36503 elfair S05851 Terrell PR158517 Tift 10075127 CONTRACTOR ALLOTMENTS C A Rutledge Const Co 8646475 R A Bowen 20344615 H M Judd 15173415 Knox Rivers Const Co 22191 25 Southeastern Hwy Const Co Lothridge Bros 91 743 39 Ala Highway Dept 10097981 Hugh McMath Const Co 93740900 Wainer Const Co 30101735 Trussell Const Co 14201780 148142396 Oxford Const Co 1103000 S C State Hwy Dept ClaussenLawrence Const Co 561298 Shepherd Const Co Southeastern Hwy Contr Co2752880667 R T Smith 46986267 Keheley Co Inc 1129020 Keheley Co Inc 1274100 324677454 J G Attaway Const Co 2133010 Americus Engr Const Co 4355792 Keheley Co Inc 1709678 Camden Const Co Inc 2775073 C E J H Reeves 78509997 Americus Engr Const Co 242700 Americus Engr Const Co 2229988 80982685 Hill Const Co 15271390 Peed Bros Const Co 3803298 19074688 J G Attaway Const Co 222 747 Od J G Attaway Const Co 4784180 Coffee Const Co 27747375 Barton Const Co 843158 Barton Const Co 659350 34034063 Ocmulgee Const Co 7751425 C E J H Reeves 2311350 National Advertising Co 8209596428 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED ON ADVERTISED COMPETITIVE BIDS TO COMMERCIAL CONTRACTORS COUNTY PROJECT YEAR ENDED JUNE 30 1961 CONTRACTOR Toombs F003818 US06021 SUS17621 U S 17821 Towns F005816 S13311 Troup S18941 PR21662 PR38321 PR38331 PR38621 Turner I0075127 S11811 PR12828 SAMA1799B Union S13311 Walker F001736 F0017312 Walton F003514 PR17625 S21861 PR28732 Ware F0002111 S12223 WarrenS21521 WashingtonS07874 WheelerS09631 WhiteF000275 Whitfield1007539 1007539 10075311 10075311 WilkesPR38542 Total ALLOTMENTS R G Foster Co 79326909 Americus Engr Const Co 17921195 General Const Co 449 364 20 Americus Engr Const Co 18096495 160281019 Southeastern Hwy Const Co Lothridge Bros 90638470 W L Cobb Const Co 48124849 1 387 63319 Bradfleld Const Co Mclntosh Paving Co Barton Const Co Barton Const Co Mclntosh Paving Co 137 37311 9 721 90 9 876 00 7 783 60 7 674 23 National Advertising Co 8209596 Folsom Const Co 5316540 Holland Const Co 905046 Wright Contr Co 13487458 W L Cobb Const Co Ledbetter Johnson Contrs Ledbetter Johnson Contrs 172 4281 279186 40 9 821 36 54397246 621 204 14 1 165 176 60 R T Smith 26715776 Knox Bros Inc 413915 C A Rutledge Const Co 18373772 Kennedy Const Co 1390040 Watts Paving Co 714 221 70 Cordell Jackson Co 109 357 08 Coffee Const Co Satterfleld Const Co Holland Const Co Lothridge Bros JohnD Burns Inc248367692 Scott Const Co 42203909 E A Hudsons Sons 77454063 Wannamaker Wells Inc 398 707 91 Knox Bros Inc 468 935 03 823 578 78 194 382 50 259 857 25 12527115 787 554 85 4 078 964 55 14 34510 81 704 943 39 adBullochPR132016 Coffee Const Co 222030 Extension to PR13201524760 71 KaJT 104022 MacDougald Const Co 36249396 Extension to same Project7 995 96025 GreenePR1678 R G Foster Co Extension to F0462 6815 990 93 rackson SAMA1796B2 C W Matthews Const Co Extension to SAMA1888A1 Banks57 594 57 and SAMA1892 7138 533 70 SAMA1892 9 C W Matthews Const Co Extension to SAMA1892 7138 533 70 Tayl0r PR36504 Barton Const Co Extension to PR3650 36 673 80 and PR1510 39 369 60 Toombs PR17868 General Const Co Extension to SUS 1762 1449 36420 429 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING CONTRACTS TO COMMERCIAL CONTRACTORS COUNTY YEAR ENDED JUNE 30 1961 PROJECT CONTRACTOR 5 452 80 12 146 75 21 852 78 793 72 22 665 32 427 625 63 J Extension Agreement in excess of 20 limitation authorized by House Resolution No 124373d enacted in 1957 Session of General Assembly as follows Georgia Laws 1957 Session p 535State Highway Department Contracts No 83 House Resolution No 124373d A Resolution authorizing the State Highway Department of Georgia to as to certain specified projects exceed the limitations as to 20 increasein cost of proiect or 20 increase of the total length of project or increase of 20 of total contract cost so as to provide that the State Highway Department of Georgia may as to the two projects herein specified execute supplemental agreements in excess of the 20 provisions of Code Section 95168 of the 1955 supplement to the Code of Georgia Whereas Code Section 951633 of the 1955 supplement to the Code of Georgia Section 4 Ga L 1949 p 374 limits the authority of the State Highway Depart ment of Georgia to execute supplemental agreements to original contracts covering Sianges andor revised or new unit prices and items and supplementing the original contract to a 20 increase in the cost of the project and as to the length of the project to a 20 increase in such length and as to adding sections to such project S by relocation of such project to an increase not to exceed 20 of the total length of the project or 20 of the total contract cost and430 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED AS EXTENSION OF EXISTING CONTRACTS TO COMMERCIAL CONTRACTORS YEAR ENDED JUNE 30 1961 GeoZaTcm Ctina5 m0a 6t SQ f the 1955 PPent to the Code of Georgia Ga L 1955 pp 559 et seq provide for the establishment construc tion and designation of limited access highways in this State and the7seTPaSirhf pmvreVCCeSS hlghWayS are constcted in cooperation with 1 Bureau of Public Roads and a large percentage of the cost of such high way being borne by such bureau and Whereas prior to the enactment of such limited access highway law the State ZTofl rrf4 f rgia n Ct0ber 8 1954 let cons for the cons tion of 2 617 miles of road m FultonDeKalb Counties Project No FI0131 2 and for 8015 miles of road in DeKalbGwinnett Counties Project No FI0131 the same having been planned and contracted for as an ordinary fourlane highway nf TrT sequent to the letting of said contracts and after the passage cess Mghway and33 WS desIated a ac fntWhereaS SUCh designation as limited access highway requires the building of frontage roads and other alterations in the construction which require extension agreements of such contracts providing for such additional construction and costs cHlQ Whereas such contracts are still pending and it would greatly increase the cost of such projects for the State Highway Department of Georgia to be equired to let new contracts for such additional construction equireo Now therefore be it resolved by the House of Representatives the Senate FTnmUrwpf IhV SUte HIghWay DePartment Georgia is as to Projects No FI0131 2 FultonDeKalb Counties and No FI0131 3 DeKalbGwinnett Counl ties authorized to execute supplemental agreements to existing contracts for such sTtatTd hi tbr0JetS rder t0 CVer the CSt f the adtional8construction neces s tated by the conversion of said fourlane highway into a limited access highway which are m excess of the 20 limitation provisions of Section 951633 of the 1955 supplement to the Code of Georgia Approved March 13 1957431 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT APPLING PR0774B 1 PR1234 3 ATKINSON SAP1817A 3 BACON PR0774A 2 PR1932 1 PR19321 1 PR3210 4 BALDWIN PR18801 4 PR2498 5 BANKS PR0463 4 PR1014 1 PR1895 3 PR1922 7 PR1922 8 PR1976 3 PR2419 2 PR2926 5 PR3311 4 PR3311 5 PR3311 6 PR3311 7 PR4021 1 PR4022 1 PR4023 1 PR4024 1 PR40251 PR4026 2 PR4027 1 PR4028 1 PR4029 1 PR4030 1 PR4031 1 PR4032 1 PR4088 1 CONTRACTOR ALLOTMENTS 17 89118 55 45712 20 711 76 Appling County 1706269 Appling County 708 2284677 Atkinson County Bacon County 1035184 Bacon County 508460 Bacon County 2231740 Bacon County 1770328 Baldwin County 1704371 Baldwin County 366805 Banks County 86208 Banks County 721448 Banks County 645680 Banks County 31 776 35 Banks County 1225365 Banks County 394360 Banks County 408608 Banks County 461559 Banks County 2214003 Banks County 198359 Banks County 870000 Banks County 2203107 Banks County 307952 Banks County 335812 Banks County 94880 Banks County 257196 Banks County 487592 Banks County 684832 Banks County 176676 Banks County 561072 Banks County 513648 Banks County 1080136 Banks County 184264 Banks County 395592 Banks County 264672 179 506 56Mi 432 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT BARROW PR08561 2 SAP0983C 4 SAP1760A 5 PR1956 3 PR2023 2 PR2497 2 PR2617 2 PR3543 1 PR3543 2 PR3896 1 PR3918 1 PR3934 1 BARTOW S0828 4 SAP1052E 6 SAP1347 1 SAP1776B 1 BERRIEN SAP1063 3 SAP1688A 7 PR2024 3 PR2976 2 PR2980 4 PR2980 5 PR2980 6 PR3651 1 PR3882 1 BIBB PR0545 1 SAP1680C 4 SAP1680C 5 PR3744 2 PR4053 1 PR4054 1 PR4055 1 PR4056 1 BLECKLEY PR14671 1 PR2679B 1 CONTRACTOR ALLOTMENTS Barrow County 526068 Barrow County 6802170 Barrow County 4545 lo Barrow County 411007 Barrow County 989957 Barrow County 166941 Barrow County g 891 96 Barrow County 2849308 Barrow County 921650 Barrow County 3 382 57 Barrow County 6 107 48 Barrow County 9559 71 City of Dalton 2 17750 Bartow County 793046 Bartow County g ig7 36 Bartow County 2266498 Berrien County 444150 Berrien County g 752 90 Berrien County 583640 Berrien County 10 108 93 Berrien County L 94112 Berrien County 277650 Berrien County 579600 Berrien County 23132 09 Berrien County 236850 Bibb County 709403 Bibb County 885946 Bibb County 858807 Bibb County 2441111 Bibb County 7 g71 53 Bibb County 17 8g7 34 Bibb County 88860 Bibb County 1035800 Bleckley County 1423862 Bleckley County 901779 153157 83 34 960 30 59153 94 101 29814 23 256 41433 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 C COUNTY PROJECT I BRANTLEY PR1622 4 PR4115 1 i BROOKS PR1891 3 1 BULLOCH PR2881 2 I BURKE PR1438 3 PR3326 4 PR3917 1 PR3917 2 PR4105 1 BUTTS PR0098 6 PR0474 9 PR4192A 1 CALHOUN PR0196 2 PR0196 3 PR1317 2 PR1317 3 CAMDEN PR1080 7 PR1225 4 OANDLER PR1473 7 PR1473 8 PR2582 3 CARROLL PR1733 3 PR3207B 1 U0171 3 CONTRACTOR ALLOTMENTS Brantley County 1554789 Brantley County J7 080 20 3262809 Brooks County 1926527 Bulloch County 1547297 Burke County 1028751 Burke County 875813 Burke County 1109394 Burke County 47027 Burke County1615203 5676188 Butts County 660000 Butts County 19 13 f Butts County53 3320568 Calhoun County 3096301 Calhoun County 1487022 Calhoun County 623880 Calhoun County 1342870 6549473 Camden County 1670066 Camden County Jtl Candler County 840406 Oandler County 65498 Candler County lZ 26m 16 Carroll County 2 755 Carroll County 270533 City of Carrollton 629850 1175965434 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CATOOSA F001731 2 1007539 PR0203 9 PR1720 4 PR1831 3 PR1831 4 PR2301 3 PR3985 1 PR4182 1 PR4183 1 CHATHAM SAP1701 5 PR1870 6 PR1870 7 PR3169 2 PR3864 1 PR3871 1 PR3887 1 PR3939 1 CHATTOOGA PR0030B 6 PR0378Al PR1842 3 PR1962 2 PR2329 8 PR2578 2 PR3146 3 PR3463 2 PR3464 2 PR3466 2 PR3471 2 PR4130 1 CHEROKEE PR0850 9 PR1559 6 PR3541 2 PR3944 1 PR3982 1 CONTRACTOR ALLOTMENTS City of Port Oglethorpe 1706613 City of Dal tonWater Light and Sinking Fund Comm 8 83012 Catoosa County g 240 gg Catoosa County g 887 06 Catoosa County 8 841 36 Catoosa County 4 575 70 Catoosa County iq 145 30 Catoosa County 1 296 06 Catoosa County ig 997 66 Catoosa County 5 gig 88 Chatham County 3591950 Chatham County x3 845 24 Chatham County 23 56L 78 Chatham County 11 331 65 Chatham County 7 071 33 Chatham County 17 752 27 Chatham County 1695860 Chatham County 16 501 56 Chattooga County 424034 Chattooga County x 582 80 Chattooga County L 430 55 Chattooga County 141519 Chattooga County 2 980 39 Chattooga County 2 562 21 Chattooga County 1 710 so Chattooga County 38226 Chattooga County 90759 Chattooga County 85200 Chattooga County g61 80 Chattooga County 2 843 77 Cherokee County 2752640 Cherokee County 3 2o6 04 Cherokee County q 571 28 Cherokee County 13 164 46 Cherokee County 7 544 16 88 492 23 142 941 93 21 569 70 62 012 34435 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 31 COUNTY PROJECT It CLARKE SAP1853A 5 SAP1853A 7 PR3614 1 PR4157 1 1 CLAY PR3974 1 I CLAYTON PR1509B 1 PR3901 1 PR4146 1 I CLINCH F00073 7 SAP1811D 2 I COBB 1028511 6 1028511 6 PR1471 3 PR3945 1 PR4005 1 PR4006 1 PR4189 1 ij COFFEE PR3137 2 PR3137 3 PR3473 1 PR3914 1 PR3952 1 COLQUITT PR1381 2 PR2172 2 PR2806A 1 PR2806A 3 PR4051 1 COLUMBIA PR2569 2 PR3912 2 CONTRACTOR ALLOTMENTS 14 292 71 15 284 77 33 886 71 Clarke County 1684774 Clarke County 201598 Clarke County 1690016 Clarke County 833358 4409746 Clay County Clayton County 289258 Clayton County 454219 Clayton County 785000 City of Homerville 40250 Clinch County 3348421 Cobb County Water Works 5 32800 City of Atlanta Water Works 13 500 00 Cobb County 2675975 Cobb County 1370702 Cobb County 2158000 Cobb County 2739000 Cobb County 2763022 Coffee County 2715979 Coffee County 3552592 Coffee County 503978 Coffee County 1555980 Coffee County 1169700 Colquitt County 9 89325 Colquitt County 479466 Colquitt County 1152000 Colquitt County 400624 Colquitt County 2174803 Columbia County 1135626 Columbia County 2059341 135 894 99 94 982 29 51 96218 31 949 67436 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT COOK PR0380A 8 PR2699 2 PR3692 1 PR3692 2 COWETA PR1230 6 PR2220 2 PR2220 3 DADE SAP1730B 4 PR4082 1 DAWSON PR3757 1 PR3757 2 PR4092 1 DECATUR U00071 6 PR03551 4 PR0993 6 SAP1344A 4 SAP1344A 5 PR2048 5 PR2049 3 PR2051 2 PR3443 2 DEKALB 10020210 F01041 2 1028511 7 10285117 PR2311 3 DODGE PR1351 1 PR1705A 4 PR3835 1 PR4007 1 CONTRACTOR ALLOTMENTS Savannah Electric Power Board 12 912 55 Cook County 441945 Cook County 1733973 Cook County 2251082 Coweta County 5182 74 Coweta County 1180480 Coweta County 1020583 Dade County 2591848 Dade County 887580 Dawson County 2606049 Dawson County gt 940 90 Dawson County 25128 29 City of Bainbridge 29 934 59 Decatur County 1 11170 Decatur County 36000 Decatur County igi 404 94 Decatur County 724055 Decatur County 3 H6 00 Decatur County 241570 Decatur County 3 62940 Decatur County 1109246 City of Conyers 438297 DeKalb County Water System 25 656 40 DeKalb County Water System 29 92017 City of Atlanta Water Works 19 510 80 DeKalb County 2056048 Dodge County 445181 Dodge County 1862350 Dodge County 1686570 Dodge County 1162100 5718255 27193 37 34 794 28 70 129 68 78 355 34 100 030 82 51 562 01437 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 It COUNTY PROJECT I DOOLY PR0315 2 PR3853 1 PR3853 2 PR3998 1 E DOUGHERTY PR1299 4 PR3078 2 I DOUGLAS 100201 4 PR3091 3 PR3269 3 PR3269 4 I EARLY PR1317 2 PR1317 3 I ELBERT PR2815 3 PR3755 1 PR3983 1 EMANUEL F0043ll 5 PR1145 8 PR1145 9 PR4090 1 EVANS PR1941 3 PR2431 8 PR2431 9 PR2740 9 FANNIN PR0695 2 PR0695 3 PR3766 1 PR4096 1 CONTRACTOR ALLOTMENTS Dooly County 487980 Dooly County 576000 Dooly County 579960 Dooly County 1706716 3350656 Dougherty County 10 469 30 Dougherty County 2238990 3285920 City of Douglasville 829600 Douglas County 420535 Douglas County 811924 Douglas County 2937619 4999678 Calhoun County 398 22 Calhoun County 85678 125500 Elbert County 2072765 Elbert County 1992135 Elbert County 411364 4476264 Cities of Whatley and Louisville 22940 Emanuel County 3974847 Emanuel County 7 263 95 Emanuel County 8 39748 5563930 Evans County 714220 Evans County 8 353 29 Evans County 1376625 Evans County 1464889 4391063 Fannin County 2657813 Fannin County 1048700 Fannin County H 713 36 Fannin County 2942200 8120049 438 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT FAYETTE PR1807 8 PR1807 1 FLOYD S0828 4 FORSYTH PR0772 4 PR0814B 1 PR2287 5 PR3957 1 PR3989 1 FRANKLIN 100852 8 100852 8 SAP0699 1 PR1737 4 PR3956 1 PR3956 2 PR3964 2 PR4156 1 FULTON 100201 6 U00671 3 10285116 10285116 1028511 7 1028511 7 SAP1167B 2 SAP1366 1 SAP1681A2 3 GILMER PR0143 9 PR1440 3 PR3150 2 PR3150 3 PR3920 1 PR3920 2 GLASCOCK PR0199 4 CONTRACTOR ALLOTMENTS Fayette County 127600 Fayette County 24120 City of Dalton Forsyth County 691831 Forsyth County 1472793 Forsyth County 25 439 00 Forsyth County 885568 Forsyth County 2005330 City of Lavonia 124000 City of Toccoa 2o 182 86 Franklin County 6498449 Franklin County 27 418 58 Franklin County 28842 05 Franklin County 3o 49127 Franklin County 13 752 43 Franklin County n 207 68 City of Atlanta Water Works 78 592 42 City of Atlanta Water Works 31 684 41 Cobb County Water Works 9 472 00 City of Atlanta Water Works 24 00000 DeKalb County Water Works 14 080 08 City of Atlanta Water Works 9 191 55 Fulton County 57 836 00 Fulton County 832155 Fulton County 22 079 04 Gilmer County 15 6oo 00 Gilmer County 1698300 Gilmer County 4 472 32 Gilmer County 592 qo Gilmer County 885968 Gilmer County 12 057 20 Glascock County 1 517 20 1 072 50 75 994 22 198 119 41 255 257 05 58 564 20 15 230 26439 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT GORDON 1007531 1 1007531 7 PR1635 5 PR2505 3 PR3921 1 PR3921 2 GRADY SAP1344B 1 SAP1344B 2 GREENE S0783 3 PR1678 5 PR1947 4 PR1947 5 GWINNETT PR0270 6 PR0318A 6 S1796 1 S1796 1 HABERSHAM PR0271 5 PR0808 5 PR0843 1 PR0901A 3 PR0930 4 PR1561 2 PR1885 4 PR2269 2 PR2601 1 PR3267 3 PR3267 4 PR3990 1 PR3991 1 PR3992 1 PR3993 1 PR3994 1 PR3995 1 PR3996 1 PR3997 1 PR4072 1 PR4072 2 CONTRACTOR ALLOTMENTS City of Calhoun 25975 Dalton Water Light and Sinking Fund Comm 4 585 00 Gordon County 1769758 Gordon County 872172 Gordon County 2314584 Gordon County 2904032 8345021 Grady County 2017297 Grady County 1495896 3513193 City of Greensboro 1322200 Greene County 877903 Greene County 91760 Greene County 2005216 4297079 Gwinnett County 788501 Gwinnett County 1260344 City of Norcross 680800 Gwinnett County Water System 219400 29490 45 Habersham County 160000 Habersham County 2 223 20 Habersham County 189964 Habersham County 4 57600 Habersham County 636064 Habersham County 228816 Habersham County 36960 Habersham County 787752 Habersham County 2 52000 Habersham County 1165845 Habersham County 12 886 67 Habersham County 243320 Habersham County 69984 Habersham County 399360 Habersham County 1 394 24 Habersham County 278080 Habersham County 147680 Habersham County 231200 Habersham County 199080 Habersham County 1946014 Habersham County 17778 66 10857996 440 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT HALL PR3544 1 PR4057 1 HARALSON PR1923 2 PR3207 2 HARRIS PR38591 HART 100852 8 100852 8 S0899 5 PR14911 5 PR14911 6 PR14911 7 PR3984 1 PR4147 1 HENRY PR4077 1 PR4077 2 HOUSTON PR1444 1 IRWIN PR0225A 5 PR1698 5 PR1698 6 PR2540 7 PR3365 2 JACKSON SAP0983A 5 SAP1502B 1 SAP1502B 2 SAP1973 4 PR2152 4 PR2346 3 PR2346 4 PR3084 7 PR3706 2 CONTRACTOR ALLOTMENTS Hall County 3556744 Hall County 3615295 7172039 Haralson County 2523476 Haralson County 2805626 5329102 Harris County 1790306 City of Lavonia 700 00 City of Toccoa 1237014 City of Hartwel 31292 Hart County 148409 Hart County 878000 Hart County 86400 Hart County 37 354 13 HartCounty 13 35a 20 7527548 Henry County 768000 Henry County 8 65591 16 335 M Houston County 1109546 Irwin County 8 30910 Irwin County 1 691 18 Irwin County n72660 Irwin County 2136964 Irwin County 1527339 5836981 Jackson County 9316411 City of Commerce 1 169 26 Jackson County 42579 50 Jackson County 10 291 86 Jackson County 21 814 26 Jackson County 22 582 83 Jackson County i8 19077 Jackson County 2740461 Jackson County 9142 94441 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS 79 368 14 68 930 81 JACKSON Contd PR3731 2 Jackson County 1354900 PR40621 Jackson County 632000 PR40631 Jackson County 2094400 PR40641 Jackson County 1200000 PR40871 Jackson County JCU2656 315416 T A miT SAP1346A 1 Jasper County 3059039 SAP1346A 2 Jasper County 2171849 SAP1346A 3 Jasper County 2705926 JEFFERSON F004311 5 Cities of Wadley and Louisville 11240 60 PR12809 Jefferson County 309098 PR37091 Jefferson County 269193 PR37781 Jefferson County 1486020 PR37791 Jefferson County 2014760 PR37801 Jefferson County 1689950 JENKINS PR01134 Jenkins County 1553388 PR01135 Jenkins County 868102 PR0113 6 Jenkins County 34 283 78 PR08971 4 Jenkins County 145550 JOHNSON PR3517B 1 Johnson County JONES PR0598B 3 Jones County LAMAR PR14851 Lamar County LAURENS PR39601 Laurens County 1141813 PR3961 1 Laurens County 1185206 LEE PR10226 Lee County LINCOLN PR0652 2 Lincoln County 1380319 PR3171 2 Lincoln County 1646001 59 95418 9 519 03 4 800 00 9 516 75 23 27019 6 370 62 30 263 20442 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS LOWNDES SAP1820B1 4 Lowndes County 1742231 SAP1845 1 Lowndes County 404132 PR26142 Lowndes County 3l 633 07 5309670 LUMPKIN PR2602 8 Lumpkin County 23924 43 MACON PR13347 Macon County 857475 PR13348 Macon County 333008 1190483 MADISON PR3712 3 Madison County 10 026 94 MARION PR40031 Marion County 1248000 PR40032 Marion County 393360 PR41121 Marion County 480000 2121360 McDUFFIE PR0987A6 McDuffie County 1960578 PR3481 2 McDuffie County 9 47067 PR39861 McDuffie County 14428 50 4350495 MERIWETHER PR37931 Meriwether County 1949047 PR37932 Meriwether County 2042487 PR37933 Meriwether County 2124096 PR3793 4 Meriwether County 1201098 PR3793 6 Meriwether County 1047393 8364121 MILLER SAP1011B 5 Miller County 47 753 43 SAP1054B 3 Miller County 4o 19L 13 PR36942 Miller County 2448078 11242539 MITCHELL F00062K6 City of Camilla 1448300 PR134415 Mitchell County g 586 50 PR13567 Mitchell County s 83121 PR13568 Mitchell County 96254 SAP1375B 2 Mitchell County 14962 00 SAP1375B 3 Mitchell County 14 52a 98 SAP1375B 4 Mitchell County 14 36273 443 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS MITCHELL Contd SAP1375B 5 Mitchell County 1921473 PR16082 Mitchell County 1201442 PR17432 Mitchell County 2149185 PR17936 Mitchell County 864000 MONROE S0765l City of Forsyth 1153300 SAP16841 2 Monroe County 524880 PR19952 Monroe County 314155 PR19961 1 Monroe County 1867381 PR19961 2 Monroe County 304828 PR19961 3 Monroe County 455496 MONTGOMERY PR0647 1 Montgomery County 1136435 PR15574 Montgomery County 1784550 PR36132 Montgomery County 3164990 PR3865 1 Montgomery County 959041 MURRAY PR3724 2 Murray County 2012332 PR37243 Murray County 2875274 MUSCOGEE SAP1854A 9 Muscogee County 231312 SAP1854A1 8 Muscogee County 2368767 SAP1854A1 9 Muscogee County 1217580 NEWTON PR40971 Newton County 669200 PR40981 Newton County 365450 PR4099 1 Newton County 474450 OCONEE PR3758 2 Oconee County OGLETHORPE PR2635 2 Oglethorpe County 798027 PR2635 3 Oglethorpe County 719026 PR635 4 Oglethorpe County 1003437 PAULDING PR2839 2 Paulding County 224682 PR3647 2 Paulding County 1293191 138075 96 46 200 40 70 450 10 48 876 06 38 176 59 15 091 00 8 776 14 25 204 90444 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS PAULDING Contd PR3931 1 Paulding County 829739 PR3931 2 Paulding County u30649 PR39351 Paulding County 2282968 PR39352 Paulding County 2087603 8148832 PICKENS PR3035 2 Pickens County 2934000 PR32243 Pickens County 5 90L 30 PR32244 Pickens County 13i81850 PR32245 Pickens County 65050 5771030 PIERCE PR16072 Pierce County 95593 PR17155 Pierce County 769848 PR20601 Pierce County ll 549 99 PR38102 Pierce County 1855917 PR40501 Pierce County lo 19330 4895687 PIKE PR32874 Pike County 1075472 PR39671 Pike County 864000 1939472 POLK PR01636 PolkCounty 416102 PR0324C2 PolkCounty s 102 72 PR37471 PolkCounty 6403 94 PR39321 PolkCounty 101119 PR39331 PolkCounty 476612 2444499 PULASKI PR228627 Pulaski County 770125 PR36703 Pulaski County 9 36662 PR38521 Pulaski County 1784690 PR38522 Pulaski County 992584 4484061 QUITMAN PR0968B 1 Quitman County 13262498 PR0968B2 Quitman County 16o6805 14869303 RABUN PR3036 2 Rabun County 3470848 PR39811 Rabun County 86400 3557248 445 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT RANDOLPH SAP1547B1 1 PR1573 4 PR1591 9 I RICHMOND PR0865 4 SAP0962 3 SAP0962 5 SAP0963A 8 PR2428 5 PR2428 6 PR2683 4 PR3937 1 PR4012 1 ROCKDALE 10020 21 SCREVEN PR0295 6 PR1554 8 PR3894 1 SEMINOLE PR0248 9 PR2019 7 SPALDING PR3717 3 STEPHENS PR3526 2 PR3941 1 PR3942 1 PR3943 1 STEWART PR0698A 3 PR1526 9 SUMTER UF00302 3 CONTRACTOR ALLOTMENTS Randolph County 680400 Randolph County 1519660 Randolph County 3154258 5354318 Richmond County 2166701 Richmond County 3167735 Richmond County 4756311 Richmond County 13 016 70 Richmond County 1177562 Richmond County 4995 65 Richmond County 576000 Richmond County 185500 Richmond County 578560 14409604 City of Oonyers 1648831 Screven County 2058826 Screven County 1478060 Screven County 1945294 5482180 Seminole County 3173519 Seminole County 116182 3289701 Spalding County 1309814 Stephens County 389810 Stephens County 99280 Stephens County 4010 64 Stephens County 571338 1461490 Stewart County 16522250 Stewart County 722030 17244280 City of Americus 2108161446 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT TALBOT PR3618 3 PR3772 1 TALIAFERRO PR3520 3 TATTNALL PR2328 4 PR2429 1 PR2954 6 PR2954 7 PR2954 8 PR2954 9 PR3928 1 TAYLOR PR0086 8 PR3750 2 PR3969 1 PR3969 2 PR4114 1 PR4143B 2 TELFAIR PR12583 8 PR1560 3 PR1640 5 PR1705B 5 PR2022 3 TERRELL PR15851 6 PR3014 3 PR3685 1 THOMAS PR1261 6 TIFT PR14651 6 PR14651 7 PR14651 8 PR1938 2 PR2781 3 CONTRACTOR ALLOTMENTS Talbot County 2275926 Talbot County 7558547 9834473 Taliaf erro County 15 464 92 Tattnall County 841450 Tattnall County 965192 Tattnall County 2 478 50 Tattnall County 270736 Tattnall County 375329 Tattnall County 393009 Tattnall County 686368 3779934 Taylor County 3 000 00 Taylor County 1818119 Taylor County 1152000 Taylor County 1950609 Taylor County 1344000 Taylor County 864000 7428728 Telfair County 1323864 Telfair County 2405601 Telfair County 869032 Telfair County 1060101 Telfair County 2839700 8498298 Terrell County 476232 Terrell County 7 336 00 Terrell County 1555040 2764872 Thomas County 1464702 Tift County 148540 Tift County 1128814 Tift County 974240 Tift County 488800 Tift County 1004340 3744734447 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT TOOMBS F00381 8 US0602 1 US1782 1 PR1786 7 PR2912 6 TROUP PR0414A 6 PR1754 4 PR2169 2 PR4108 1 PR4109B 1 PR4110 1 TURNER PR1282 9 PR1474 5 PR250 2 TWIGGS PR1454B 2 PR3738 2 UPSON SAP1048 1 PR4000 1 WALKER F001731 2 WALTON PR1130 3 PR2242 2 PR3587 1 WARE PR9935 4 SAP1780 Al WASHINGTON PR3338 1 PR3338 2 PR3517 3 CONTRACTOR ALLOTMENTS City of Lyons 416600 City of Vidalia 49500 City of Vidalia 52418 Toombs County 1379545 Toombs County 1216000 3114063 Troup County 312993 Troup County 410715 Troup County 314694 Troup County 294466 Troup County 426041 Troup County 405391 2164300 Turner County 1277000 Turner County 1141702 Turner County 201323 2620022 Twiggs County 1825401 Twiggs County 569607 2395008 Upson County 758379 Upson County 2223140 2981519 City of Ft Oglethorpe 1639687 Walton County 360000 Walton County 2498469 Walton County 2899436 5757905 Ware County 1840765 Ware County 2357134 4197899 Washington County S 1198377 Washington County 9 33119 Washington County 1153694 3285190ima 448 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT WAYNE PR14342 5 PR14342 6 PR14342 7 PR1484 4 WEBSTER PR0622 3 PR0622 5 WHEELER PR0220 5 PR1253 7 SAP1759B 2 WHITE PR09081 3 SAP1373 1 PR2711 4 PR2960 6 PR2960 7 WHITFIELD 1007539 1007531 1 PR31433 WILCOX PR0386B 1 PR3808 2 PR3808 3 PR3808 4 PR4039 1 WILKES PR0174 3 PR0174 4 WILKINSON PR2256 3 PR2256 4 WORTH PR2014 6 PR2014 7 CONTRACTOR ALLOTMENTS Wayne County 1891050 Wayne County 113360 Wayne County 17 704 50 Wayne County 712640 4487500 Webster County 1756801 Webster County 2090830 3847631 Wheeler County 1317550 Wheeler County 34 329 30 Wheeler County 280400 5030880 White County 983307 White County 2281700 White County 17 32816 White County 2862587 White County 2364971 1022381 City of Dalton Water Light and Sinking Fund Comm 13 811 21 City of Calhoun 259 75 Whitfield County 421200 1828296 Wilcox County 336000 Wilcox County 975986 Wilcox County 2216403 Wilcox County 10 812 04 Wilcox County 580020 5189613 Wilkes County 1641767 Wilkes County 1703743 3345510 Wilkinson County 2143512 Wilkinson County 2116993 4260505 Worth County 2496602 Worth County 120628 fefa449 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO COUNTIES AND CITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CONTRACTOR ALLOTMENTS WORTH Contd PR20152 Worth County 1151902 PR20162 Worth County 227243 PR20163 Worth County 194012 PR38421 Worth County 280723 4471110 Total 7 143 462 91 Georgia Laws 1949 Page 274That the State Highway Director andor the State Highway Department be and they are hereby prohibited from negotiating contracts with any person firm or corporation for the construction of highways roads and bridges except contracts with counties for work to be performed by convict labor or county forces and not other wise Georgia Laws 1949 Page 277The State Highway Board is hereby empowered to contract with the counties for the construction of rural post roads and bridges upon such terms as they are empowered to contract for the construction of any roads on the State Highway System That all such contracts made by the State Highway Department with the counties shall not be subject or transferred to any other person firm or corporation but shall be performed by the counties with convict labor or county forces and not otherwise That the State Highway Department will not be liable and will not be authorized to pay out any funds upon a contract for construction executed between the State Highway Department and the counties unless the work is performed by convict labor or county forces This provision shall apply to and give authority for construction of roads and bridges on the State Highway System on the same terms and conditions as for the construction of rural post roads and bridges This provision is not to inter fere with the authority of the State Highway Department in planning furnishing plans and specifications and engineering supervision over roads and bridges being constructed by counties with convict labor or other county forces under contract with the State Highway Department Georgia Laws 1951 Page 41Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement during the period of sixty days prior to the letting of the contract450 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 COUNTY Baldwin Barrow Bartow F F F F S S S S S F S S S S BrooksF S S BullochS S S BurkeI I S CamdenSG CandlerS S CarrollU U u s s s s Catoosa F F I I I I PROJECT UTILITY 000426 Sou Bell Tel Tel Co 60672 000426 Elect Memb Corp 204500 000426 Georgia Power Co 633024 000426 Misc Public Utilities 1308096 07822 Elect Memb Corp 209464 21071 Central of Ga Ry 32000 21071 Electric Memb Corp 72500 21071 Ga Power Co 15000 21071 Misc Public Utilities 85000 2620256 000328 Sou Bell Tel Tel Co 285583 08284 Louisville Nashville R R 2 043 50 08284 Sou Bell Tel Tel Co 330243 08284 Ga Power Co 816324 08284 Misc Public Utilities 302433 1653350 003223 Misc Public Utilities 93480 17802 Georgia Power Co 34619 17802 Misc Public Utilities 470845 598944 07335 Electric Memb Corp 230000 07335 Georgia Power Co 150000 07335 Misc Public Utilities 2 65000 6 45000 0075122 City of Unadilla 140538 0075122 Misc Public Utilities 81700 21141 Misc Public Utilities 325000 547238 12512 Seaboard Airline R R 1434400 18521 Electric Memb Corp 31819 18521 Misc Public Utilities 28989 60808 001713 Central of Ga Ry 9227000 00171 3 Atlanta Gas Light Co 3 80000 00171 3 Ga Power Co 2 372 30 08446 Sou Bell Tel Tel Co 43470 08446 Electric Memb Corp 60334 18151 Sou Bell Tel Tel Co 304397 18151 Electric Memb Corp 262086 10514517 0017312 Electric Memb Corp 674391 0017312 Misc Public Utilities 7872406 007539 Louisville Nashville Ry 297265 007539 Electric Memb Corp 94975 00753 9 Georgia Power Co 1 517 49 007539 Misc Public Utilities 193831 9284617451 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 UTILITY Electric Memb Corp Atlantic Coast Line R R Central of Ga Ry 134000 Seaboard Airline R R 559087 Sou Bell Tel Tel Co 266756 Western Union T T Co 1 440 60 Electric Memb Corp 50734 Misc Public Utilities 7346 Electric Memb Corp 9081 Sou Bell Tel Tel Co 695850 Georgia Power Co 3 786 74 Electric Memb Corp 379497 Misc Public Utilities 25 33 Misc Public Utilities 373922 Misc Public Utilities 255481 Atlantic Coast Line R R 2 92300 Ga Fla Ry 207315 Electric Memb Corp 477674 Georgia Power Co 30000 Misc Public Utilities 107977 Misc Public Utilities 4146 28 Sou Bell Tel Tel Co Southeastern Pipe Line Co 25 00000 Seaboard Airline R R 349672 Sou Bell Tel Tel Co 3076607 Western Union T T Oo 1 602 00 Georgia Power Co 5 32394 Sou Bell Tel Tel Co 488601 Georgia Power Co 1997 25 Misc Public Utilities 52500 Southeastern Pipe Line Co 12 70000 Plantation Pipe Line Co 47 30200 Sou Bell Tel Tel Co 148561 Georgia Power Co 1 479 92 Southeastern Pipe Line Co 17 20400 Plantation Pipe Line Co 49 410 57 Sou Bell Tel Tel Co 5247258 Atlanta Gas Light Co 32 632 52 Georgia Power Co 18 355 29 COUNTY PROJECT Charlton S 12223 Chatham S 17872 Chatta ARD 00103 hoochee ARD 00103 ARD 00103 ARD 00103 ARD 00103 Clinch F 00073 7 S 12211 Cobb I 0285116 I 028511 6 Coffee S 20111 S 20111 Colquitt F 00322 3 F 003316 F 003311 S 05651 S 12523 S 12523 S 12523 S 17531 Dawson s 17811 Decatur u 00071 6 u 00071 6 u 00071 6 u 00071 6 u 00071 6 DeKalb 1 0020210 I 0020210 I 0020210 F 01041 2 F 01041 2 F 01041 2 F 01041 2 I 0285117 I 028511 7 I 028511 7 I l 028511 7 028511 7 244 73 28 63000 11 546 37 164 27 10 745 24 3 820 30 21 592 97 215 00 66 188 73 240 450 75452 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT Dodge S 16222 S 16222 s 16222 Douglas 00201 4 00201 4 00201 4 00201 4 00201 4 002014 00201 4 F 00201 9 S 16001 Emanuel F 004311 5 F 0043115 F 0043115 S 14752 s 14752 s 21951 s 21951 Evans s 07336 s 07336 s 07336 s 07336 s 07336 SG 11384 Fannin s 10071 s 10071 Floyd s 08284 s 08284 s 08284 s 08284 Franklin I 00852 8 I 00852 8 I 00852 8 Fulton u 00671 3 U 006713 u 00671 8 u 00671 8 F 00861 4 UTILITY Sou Bell Tel Tel Co 51400 Electric Memb Corp 746 00 Misc Public Utilities 148200 274200 Plantation Pipe Line Co 103 965 00 American Tel Tel Co 4648300 Sou Bell Tel Tel Co 582700 Atlanta Gas Light Co 10 70000 Electric Memb Corp 5 52000 Georgia Power Co 173400 Misc Public Utilities 6048900 Plantation Pipe Line 2812500 Misc Public Utilities 2 27500 265 118 00 Southern Bell Tel Tel 156 84 Electric Memb Corp 632 Georgia Power Co 12164 Electric Memb Corp 14366 Misc Public Utilities 8505 Electric Memb Corp 249290 Misc Public Utilities 114559 415200 Sou Bell Tel Tel Co 547700 Western Union 9600 Electric Memb Corp 116200 Georgia Power Co 1 652 00 Misc Public Utilities 18300 Seaboard Airline R R 1779500 2636500 Sou Bell Tel Tel Co 175691 Electric Memb Corp 435000 610691 Louisville Nashville R R 1 006 50 Sou Bell Tel Tel Co 162657 Georgia Power Co 402070 Misc Public Utilities 148960 814337 Electric Memb Corp 256733 Georgia Power Co 1 20714 Misc Public Utilities 20150 397597 Southern Bell Tel Tel 40 568 75 Atlanta Gas Light Co 2042400 Georgia Power Co 5 55281 Atlanta Transit System 3770100 Atlanta Gas Light Co 434500453 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 UTILITY Sou Bell Tel Tel Co 1237066 Georgia Power Co 6 731 97 Southeastern Pipe Line Co 8 09600 Plantation Pipe Line 23 25203 Sou Bell Tel Tel Co 2469297 Atlanta Gas Light Co 15 35648 Georgia Power Co 863778 Sou Bell Tel Tel Co 2741387 Atlanta Gas Light Co 6452400 Georgia Power Co 45 241 35 Atlanta Transit System 21809100 56299967 Fairmount Tel Co 33000 Electric Memb Corp 184800 Georgia Power Co 94446 312246 Electric Memb Corp 238336 Atlantic Coast Line R R 3 56800 Seaboard Airline R R 400000 Sou Bell Tel Tel Co 190000 Electric Memb Corp 26256 973056 Sou Railway Co 341000 Sou Bell Tel Tel Co 619610 Atlanta Gas Light Co 110282 Electric Memb Corp 1172684 Georgia Power Co 225632 Louisville Nashville R R 611000 Sou Bell Tel Tel Co 3700000 Electric Membership Corp 4 630 38 Georgia Power Co 2 270 69 Fairmount Tel Co 1000 Electric Memb Corp 5600 Georgia Power Co 2862 Electric Memb Corp 70000 7549777 Electric Memb Corp 19800 Southern Bell Tel Tel 235515 Elec Memb Corp 9800 Georgia Power Co 1 357 99 Sou Bell Tel Tel Co 124800 Elec Memb Corp 125000 630914 Sou Bell Tel Tel Co 182228 Electric Memb Corp 243757 425985 COUNTY PROJECT 1 Fulton Contd I 028511 6 I 0285116 I 0285117 I 0285117 I 028511 7 I 028511 7 I 028511 7 I 00201 6 I 00201 6 I 00201 6 I 00201 6 Gilmer s 10122 s 10122 s 10122 Glascock s 23941 Glynn s 06095 s 06095 s 06095 s 06095 Gordon T 007531 1 I 007531 1 I 007531 1 I 007531 1 I 0075311 I 0075317 I 0075317 I 007531 7 I 007531 7 s 10122 s 10122 s 10122 s 18001 Greene s 07833 Hall F 00026 2 F 00026 2 F 00026 2 s 18661 S 18661 Harris R 23801 S 23801 454 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 COUNTY Hart PROJECT I 00852 8 I 00852 8 I 00852 8 S 08995 S 10711 S 10711 S 23681 F 003432 S 16381 S 20111 S 20111 S 22321 S 22321 S 22321 S 23761 S 23761 S 07773 SAP 1346A1 S 11423 S 11423 S 11423 F 004311 5 F 0043115 F 0043115 S 23811 S 23811 S 23811 F 001512 1 F 001512 1 F 00451 1 F 00451 1 S 00042 6 F 00042 6 F 00042 6 F 00042 6 UTILITY Sou Bell Tel Tel Co Misc Public Utilities 1 573 52 739 86 123 50 89533 Electric Memo Corp Sou Bell Tel Tel Co Georgia Power Co 3 332 21 Henry 863 30 680 96 31000 1 854 26 Misc Public Utilities Houston 182 32 3 044 97 2072 1022 11 Irwin Western Union Electric Memb Corp Misc Public Utilities 3 248 01 Electric Memb Corp Sou Bell Tel Tel Co Misc Public Utilities Jackson 1 30319 33500 2 200 00 1 835 84 690 00 Electric Memb Corp Misc Public Utilities 6 364 03 Electric Memb Corp Central of Ga Ry Ga Fla R R Sou Bell Tel Tel Co Electric Memb Corp Sou Bell Tel Tel Co Electric Memb Corp Georgia Power Co Sou Bell Tel Tel Co Electric Memb Corp Georgia Power Co Jasper 25500 1 100 00 1 355 00 Jeff Davis 1 666 00 16 798 00 7 630 00 26 094 00 Jefferson 7 685 16 309 68 5 960 36 100000 421 13 2 200 01 17 576 34 Central of Ga Ry Georgia Power Co Electric Memb Corp Georgia Power Co Jenkins 5 54000 188200 7 422 00 Johnson 10050 178 50 279 00 Sou Bell Tel Tel Co Electric Memb Corp Georgia Power Co Misc Public Utilities Jones 657 28 221500 6 857 76 14 171 04 23 901 08 STATE HIGHWAY DEPARTMENT OF GEORGIA 455 REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT Lanier S 12211 Laurens F 00451 1 F 00451 1 S 15812 S 16411 S 16411 S 16411 S 16412 S 16412 PR 32012 Lincoln s 18201 s 18201 s 18201 Lowndes FFG 000111 1 FFG 000111 1 FFG 000111 1 F 000111 7 F 000111 7 F 000111 7 I 007512 4 I 007512 4 I 007512 4 S 17802 S 17802 Macon FG 00282 4 SG 11742 Madison S 23771 S 23771 Marion ARD 00103 ARD 00103 ARD 00103 ARD 00103 ARD 00103 S 18031 S 18031 McIntosh s 18911 s 23871 s 23871 UTILITY Electric Memb Corp Electric Memb Corp Georgia Power Co Electric Memb Corp Electric Memb Corp Georgia Power Co Misc Public Utilities Electric Memb Corp Misc Public Utilities Wrightsville Tennille R R Electric Memb Corp Georgia Power Co Misc Public Utilities Georgia Sou Fla Electric Memb Corp Georgia Power Co Sou Bell Tel Tel Co Electric Memb Corp Georgia Power Co Sou Bell Tel Tel Co Electric Memb Corp Georgia Power Co Georgia Power Co Misc Public Utilities Atlantic Coast Line R R Atlantic Coast Line R R Electric Memb Corp Misc Public Utilities Central of Ga Ry Seaboard Airline R R Sou Bell Tel Tel Co Western Union Electric Memb Corp Electric Memb Corp Misc Public Utilities Electric Memb Corp Electric Memb Corp Misc Public Utilities 25847 100 50 178 50 842 55 728 86 540 74 594 95 423 23 3 776 69 294 70 1109 80 1 400 00 3 100 00 6 400 00 163 79 101674 9 320 00 377 00 5 279 00 10 607 00 1 500 00 5 075 00 303 81 4 132 05 18 765 00 15 425 00 701 43 195 00 1 394 68 5 819 06 2 776 44 1 499 40 528 05 1 578 00 734 00 23 480 72 5 609 80 44 174 39 34 190 00 896 43 500 00 5 000 00 1 500 00 14 329 63 7 000 00u 456 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 UTILITY Ga Ashburn Sylvester Camilla R R 300200 Sou Bell Tel Tel Co 26100 Electric Memb Corp 12600 Georgia Power Co 54600 Sou Bell Tel Tel Co 137000 Electric Memb Corp 450000 Georgia Power Co 33 90100 Misc Public Utilities 8275021 Central of Ga R R 200000 Electric Memb Corp 174400 Georgia Power Co 84300 Central of Ga R R 1215300 COUNTY PROJECT Mitchell F 00621 6 F 000621 6 F 000621 6 F 000621 6 Monroe I 007522 1 I 007522 1 I 0075221 I 0075221 S 07651 S 07651 s 07651 SG 07652 Morgan SAP 06579 S 23331 S 23331 Murray s 10122 s 10122 s 10122 Muscogee u 002611 1 u 002611 1 u 002611 1 Newton F 00351 4 F 00351 4 SUS 17011 SUS 17011 Oconee S 14212 S 14212 S 14212 Paulding s 11491 Peach s 15091 s 15091 s 15091 s 15091 Pierce s 19031 s 19031 s 19031 Sou Bell Tel Tel Co 1050848 Sou Bell Tel Tel Co 72500 Misc Public Utilities 50000 Fairmount Tel Co 16000 Electric Memb Corp 89600 Georgia Power Co 45792 Sou Natural Gas 682505 Central of Ga R R 244694 Misc Public Utilities 200000 American Tel Tel Co 15870 Electric Memb Corp 32876 Sou Bell Tel Tel Co 245059 Electric Memb Corp 292250 Central of Ga R R 152000 Sou Bell Tel Tel Co 110000 Electric Memb Corp 160400 Sou Bell Tel Tel Co Sou Bell Tel Tel Co 67302 Electric Memb Corp 213600 Georgia Power Co 55620 Misc Public Utilities 109312 Sou Bell Tel Tel Co 119154 Electric Memb Corp 208543 Georgia Power Co 7 203 45 3 935 00 139 261 21 11 733 48 1 513 92 11 271 99 5 860 55 4 224 00 285 02 4 458 34 10 480 42 mCOUNTY 3utnamS 2uitmanF lichmondSG SG Seminole umter 457 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 lockdale 1 I I F F PROJECT 07773 03732 07155 11042 002021 002021 002021 00351 4 00351 4 S 05014 UF 00302 3 UF 00302 3 UF 00302 3 UF 00302 3 albotS S S Taylor Telfair Thomas Toombs Towns S S S S SG F SUS SUS SUS SUS SUS F F 16482 16482 16482 15061 15061 15061 0585 0562 0038 1762 1762 1762 1762 1762 1 2 18 1 1 1 1 1 00581 6 005816 TroupFG 001014 1894 1894 UTILITY Electric Memb Corp Misc Public Utilities Central of Ga R R Central of Ga R R 8 00000 7 02500 Electric Memb Corp Atlantic Coast Line R R Electric Memb Corp Seaboard Airline R R Georgia Power Co Western Union Georgia Power Co Misc Public Utilities 152 00 500 00 782 00 226 00 350 00 67200 Electric Memb Corp Misc Public Utilities 4200 00 4 634 00 Atlanta West Point R Co Georgia Power Co Electric Memb Corp R talker F 001731 2 Electric Memb Corp F 001731 2 Misc Public Utilities 20 04125 1 744 25 846 48 6 479 45 75 636 84 120 00 328 00 15 025 00 Sou Bell Tel Tel Co Georgia Power Co Misc Public Utilities 18 380 71 7 513 43 1 975 00 324 30 671 82 American Tel Tel Co Electric Memb Corp 28 865 26 Electric Memb Corp Central of Ga R R Sou Bell Tel Tel Co Electric Memb Corp 2 350 00 2 132 14 44646 25114 00 102 57 30 042 60 Upson Co Elec Memb Corp Central of Ga R R Misc Public Utilities 1 900 00 900 00 1 225 00 4 025 00 Electric Memb Corp Georgia Power Co Misc Public Utilities 4 790 48 1 18712 2 798 84 8 776 44 1100 00 13 925 00 4 682 00 3 834 00 22 631 98 82116 29 458 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1961 UTILITY American Tel Tel Co 20700 Electric Memb Corp 42882 Georgia Railroad 16337 Electric Memb Corp 285780 Misc Public Utilities 99900 465599 Electric Memb Corp 38278 American Tel Tel Co 15000 Sou Bell Tel Tel Co 180000 Electric Memb Corp 35600 Georgia Power Co 196000 426600 Sou Natural Gas 175223 Electric Memb Corp 150282 Central of Ga R R 989000 1314505 Electric Memb Corp 125000 Misc Public Utilities 45000 170000 Sou Bell Tel Tel Co 1 205 00 Electric Memb Corp 169200 Georgia Power Co 201300 491000 Louisville Nashville R R 4 649 54 Electric Memb Corp 148550 Georgia Power Co 2 373 53 Misc Public Utilities 303173 Sou Railroad Co 381000 Sou Bell Tel Tel Co 692290 Atlanta Gas Light Co 123218 Electric Memb Corp 1310237 Georgia Power Co 252098 39128731 Total 234532365 COUNTY PROJECT Walton F 00351 4 F 00351 4 S 17681 S 21861 s 21861 Ware s 12223 Warren s 17641 s 21521 s 21521 s 21521 Washington s 07874 s 07874 SG 14653 Wheeler S 09631 s 09631 White F 00027 5 F 00027 5 F 00027 5 Whitfield 00753 9 007539 00753 9 00753 9 007531 1 007531 1 007531 1 007531 1 007531 1 459 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS WITH OTHER STATE FACILITIES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CHATHAM SAP1285 6 Coastal Highway District of Georgia 25 00000 DEKALB SAP13 35 2 Stone Mountain Memorial Park Authority 56 69010 81 69010 Note Georgia Laws 1951 Page 41 Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement dur ing the period sixty days prior to the letting of the contract 460 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT ApplingREC 0903B 5 EEC 1971A 5 SFPR 3261 5 AtkinsonSF 0906C 6 BaldwinREC 05904 REC 0590 5 SF 1708 6 SFPR 18801 3 SFPR 18801 5 ALLOTMENTS Banks Barrow SFPR REC REC SF SF SF SFPR SFPR SFPR SFPR SF SF REC SF Bartowrec SFPR Bibbrec Bleckleyrec Brantleyrec REC REC Bryanrec REC REC SF SF REC SFPR SFPR SFPR 0416 8 1205A1 2 1292A 3 1368B 1 1368B 2 1962A 6 2056 3 2926 4 3311 3 4048 1 1377 1 1377 2 1937A 2 1937A 3 0839B 4 2302 2 15521 2 1394B 1 1069B1 3 1069B1 4 1766B 2 0786 6 0786 7 0786 8 1198 6 1577B 6 1577B 7 3040 2 3040 3 40131 10 770 49 10 476 30 645 60 6 570 90 3 126 25 1199400 2 219 01 1 099 20 12 832 16 1 494 09 41 737 80 2 803 91 3 680 00 3 920 00 792 36 15 499 20 11 942 75 412 50 33 439 60 100000 43 982 40 2 31700 21 999 38 4 278 67 9 263 40 6 278 36 5 182 05 41 434 13 37 699 20 43 612 80 6 240 00 53 575 36 50 192 44 2 27718 21000 3 064 88 21 892 39 1 697 50 2500936 95 114 77 80 739 00 26 278 05 7 941 00 36 750 00 20 723 81 238 30599 461 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT ALLOTMENTS Bulloch REC 10801 826126 REC 1590A 7 3060000 REC 17163 1800000 5686126 Burke SFPR 177714 245748 gF 1900A1 135200 380948 Bltts SFPR 22397 666483 SFPR 22398 777600 1444083 Pamden REC 1791B2 1 270500 REC 1791B22 1348000 1618500 CatoosaSF 0991A 7 1000000 REC 1676 5 2643296 REC 18942 2772000 6415296 Charlton REC 1579A 5 724800 ChathamREC 0833B 7 909750 SF 1198 6 624000 SF 1285 7 168000 REC 12859 433500 2135250 ChattahoocheeSF 09463 30900 SFPR 34413 130612 161512 ChattoogaREC 19915 66 67235 CherokeeSF 1154B 1 2365440 01arke REC 1103C5 112640 Clinch REC 1029B4 2488000 Cobb SF 1061A3 885840 SF 1061A 4 229152 SF 1154A 8 739200 SF 1194B 2 162624 SF 1294A 2 85600 SF 1515 4 405958 REC 19405 1239040 3747414 Coffee SF 1522B 9 51261 REC 1674A6 6138000 6189261 ColquittREC 09147 3263370 ColumbiaREC 0962B 1 375470 REC 1117 6 813120 REC 1369 1 302681 REC 1914C2 499840 1991111462 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT CookREC 1017A 1 SF 1820A 3 CowetaREC 1954B 4 SFPR 4132 1 CrispSFPR 3910 1 DadeSF 1296 1 REC 1312 2 SF 1761A 6 DawsonSF 1172B 3 SF 1751A1 8 SF 1751A1 9 DeKalbREC 12U 3 SF 1214B 8 SF 1713 8 DoughertyREC 1835A 4 DouglasSFPR 0779A SF 0807A 3 SF 0807A 4 SFPR 24742 Early SFPR 21955 EffinghamSFPR 0175 2 SF 0833 1 SF 1345B 1 ElbertREC 1077B 4 EmanueLSF 0927 1 SFPR 1278 5 REC 1322B 1 REC 1322B 2 REC 1663B 4 REC 1664B 7 SFPR 3700 3 Evans REC lg43 1 REC 1946 7 REC 1946 8 FanninSFpR Q694 4 ALLOTMENTS 8 996 79 952 25 9 949 04 22 527 68 10 731 42 33 25910 14 945 14 SB 5 544 00 13 000 00 150000 20 044 00 5 848 00 1 300 00 2 500 00 W 35 728 00 16 000 00 16 000 00 67 728 00 30 765 24 1 848 00 12 122 88 5 359 20 2 445 00 21 775 08 5 869 59 472 80 2 276 50 21 724 80 24 47410 42 298 55 3 400 00 5 69200 8 976 00 2 872 32 4 250 00 1 275 00 1 01124 27 476 56 8 600 00 13 500 00 50 969 70 73 06970 110000 463 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT FayetteSFPR 1807 W SFPR 18071 1 Floyd SF 18048 ForsythSF 0809B 1 SF 1681B 4 SFPR 1928 9 SFPR 1928 1 ALLOTMENTS Franklin Fulton Glascock Glynn Gordon Greene Gwinnett Habersham SFPR SFPR SFPR SFPR SF REO SFPR 0901A 2 12721 1 12721 2 12721 3 1507 5 2002A 3 3898 1 1 980 00 43936 2 413 25 1 049 50 423 00 3 900 00 2 712 23 5 320 00 2 084 00 15 665 50 9 796 71 60 244 80 2 386 32 2 419 36 2 631 58 7 785 75 SFPR 1188 2 156850 SF 1370 1 4 783 28 SF 1386 1 4 800 00 SFPR 1737 5 4447 67 SFPR 1737 6 16 546 48 SFPR 1737 8 37 083 25 SFPR 1982 5 20 651 00 SFPR 1986 4 5 889 00 SFPR 1999 6 22 229 25 SFPR 3707 1 337 02 SFPR 3919 1 1 38311 SFPR 3949 1 1 698 22 SFPR 3975 1 1389 1 1600Al 1 0829A 9 1833 5 800 00 122 216 78 REC 13 813 63 2 348 50 19 824 64 SF 470 49 REC SF SF 1836Al 9 1184A 2 1938B 5 1083A 1 1371 1 2 333 10 18 495 23 SF 1 971 36 10 012 56 1 650 00 SF 560 95 SF REO REC 1611A 4 19 500 00 REC 1621A 6 48 787 20 REC 1893A 7 38 950 00 SFPR 4131 1 6 332 50 125 553 62 464 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES COUNTY YEAR ENDED JUNE 30 1961 PROJECT ALLOTMENTS Habersham Contd SFPR 3899 1 5 61212 SFPF 3923 1 1266A 4 2 910 25 106 731 9c Hall 47 454 24 SF 1266A 5 3 240 00 REC 1275A 4 29 568 00 SF 1372 1 2 227 90 SF 1388A 1 1 300 00 SFPR 1781 4 2 534 40 REC 1937C 1 14 784 00 SF 1965Cl 22 988 04 REC 1965C1 1 11 200 00 SF 1997A1 8 1 707 25 SFPR 3743 2 1 029 60 SFPR 3850 2 0964B1 5 1 875 90 139 909 33 Hancock 4 000 00 REC 1805A 6 16 755 20 REC 1952B 7 4 517 35 SFPR 2830 7 1 451 75 SFPR 5033 1 1088B 3 1 760 10 28 484 40 Haralson 5 144 86 SF 1981A 5 14 67312 SF 1981A 6 0586A 4 987 32 20805 30 Harris 4 409 49 REC 1658A 8 15000 REC 1658A 9 45 054 72 REC 1679A 7 700000 REC 1690B 4 27 878 40 REC 1731 5 200000 REC 1873B 4 300000 REC 1873B 5 1409 3 34 848 00 124 340 61 Hart 14 705 15 SFPR 3707B 1 3428 2 0683 8 1379B 1 913 69 15 618 84 Henry 5 800 00 Houston 15 248 00 Jackson 3 922 00 SF 1381 1 10 350 00 SF 1385 1 4 350 00 SF 1388B 1 200000 SF 1502B 3 1 165 00 465 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY Jackson Contd Jasper Jeff Davis I Jefferson Jenkins Johnson Jones Lanier Laurens Lee PROJECT ALLOTMENTS SFPR 1722 6 20 397 75 SF 18921 1 8 400 00 REC 1962B 5 52 685 20 SFPR 2314 3 1 176 60 SFPR 2641 2 1 636 00 SFPR 2641 3 2 238 00 SFPR 3084 8 88 528 50 SFPR 3084 9 1 280 40 SFPR 4081 1 1040A 7 1638 9 1027146 210 278 91 REC 31 800 00 3 000 00 SFPR REC 1678B 2 57 904 00 SFPR 1701 2 0848 5 1851Bl 9 0582E 7 0963B 6 2 534 40 95 238 40 REC 4 539 65 4137 05 REC 8 676 70 SF 59871 10 137 60 REC REC 0963B 7 5 139 20 SFPR 12801 1 1 22817 SFPR 1287 9 2 258 40 SFPR 1435 6 1 122 40 SFPR 1435 7 372 75 REC 1988Al 1 08971 5 1278 5 0674 3 0901 5 20 970 00 41 827 23 SFPR 4 000 00 250 00 4 348 94 SFPR 3 794 66 REC REC REC 1587A 4 80000 REC 1680B 6 1 000 00 REC 1782B 7 20000 REC 1790A 4 4 00000 REC 1999B 2 1811C 1 0825 9 1953A 4 20000 10 450 00 REC 10170 02 9 750 00 7 724 64 REC REC REC 1953A 5 1289 3 1289 5 46 200 00 66120 02 SFPR 17 902 45 1002 45 SFPR 18 904 90 1 m 466 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT ALLOTMENTS Liberty REC 0779 5 7 200 00 SF 1577A 9 10 19312 SF 1577A1 13 140 48 REC REC 1577A1 1 0961A 8 7 775 00 38 308 60 Lincoln 23 583 30 Long SFPR 2918 6 225 01 Lowndes REC 1594A 2 12 343 15 REC SF 1811B 1 1147C 4 65 862 72 78 205 87 Lumpkin 4 000 00 REC 1816A 2 7 500 00 REC 1816A 3 25 01312 SF SFPR 1880B 1 4144 1 3 360 00 39 87312 Macon 5 23600 Madison SF 1102 4 1 508 00 SF SF 1740B 7 10641 8 1 744 50 325250 Marion 15 037 94 SFPR 2114 3 20 052 52 SFPR 2791 1 1 870 72 SFPR 2791 2 44 451 96 SFPR 2791 3 22 204 33 SFPR 27915 20 651 75 SFPR REC 4145 1 1206B 2 13 347 30 137 616 52 McDuffie 14 262 50 REC SF 1914B 9 0586B 5 10 912 00 2517450 Meriwether 1 599 00 REC 0597 5 5 000 00 SF 06617 2 550 69 SFPR 1619 7 1 769 74 SF SF 1651A2 7 1011B 6 830 22 11 749 65 Miller 1 24750 Monroe SFPR 3900 1 5 55612 Montgomery SFPR 06471 1 7 978 44 SF REC 1750A 9 0657C8 936 00 8 914 44 Morgan 8 377 60 SFPR 1843 7 1 373 40 SFPR 5025 1 745 80 SFPR 5026 1 6 777 60 17 274 40 m467 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES COUNTY YEAR ENDED JUNE 30 1961 PROJECT Murray REC SF SF SF REC 0696B 6 0696B 7 0806B1 3 0997 5 1184B 3 MuscogeeSF 1849A 6 Newton RFC 1678A 5 OconeeSF 1103B 2 SFPR 2001 4 PauldingSF 06552 Peach SFPR 23799 SFPR 3208 2 PickensRFC 0986A 9 REC 1756 3 PierceREC 0831 6 REC 1542A 5 pikeSFPR 1498A6 Polk SF 1088A6 SF 1176 4 SFPR 2365 3 SFPR 3659 2 PulaskiSF 0932A5 PutnamSFPR 03904 REC 0955A 4 SF 1384 1 SFPR 1518 2 SFPR 1518 3 SFPR 1518 4 REC 1678C 4 Quitman Rabun SFPR SF SF REC SF REC SFPR SFPR SFPR SFPR 1711 4 1540 1 1800B 4 1951B 7 1951B 8 2002B1 2265 2 3981 2 4037 1 4037 2 ALLOTMENTS 47 250 00 1104 80 1 800 00 1 040 00 69 811 35 1 574 00 2 457 31 3 286 45 7 770 00 24 640 00 22 586 55 5 995 71 5 65312 8 685 60 3 348 52 4 429 60 4 509 44 11 919 20 8 377 60 1 003 50 1166 90 1 905 70 12 373 50 24 229 45 1 500 00 2 352 00 56179 20 3 010 40 38 376 80 1 825 00 1 18400 1 500 00 450 00 121 00615 1 528 28 34 496 00 4 031 31 15 46412 11 056 45 47226 55 11 648 83 1 314 88 2097316 185 50 60 975 85 805904 106 377 40BH wK tMmKm 468 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY Randolph Richmond REC SF REC SF REC REC REC REC PROJECT 1006B 5 1844A 5 0629 1 0960 7 1914D 8 1914D 9 1914D 1 1988C 1 ALLOTMENTS SchleySFPR ScrevenSF SeminoleSFPR SpaldingSF StephensSFPR SF SF SFPR Stewart SFPR SFPR 3110 6 0928 1 16341 2 1949B 5 0888 2 1382A 1 1383 1 4121 1 1647 5 2468 2 Sumter SFPR 1627A 4 SFPR 23121 5 SFPR 23121 6 SFPR 3947 1 Talbot Taliaferro SF SF REC REC SFPR SFPR SFPR SFPR SFPR SF SFPR REC REC SF 0634A 5 1180A 9 1503A 4 1700Al 2 1785 8 1785 9 1785 1 17851 1 178512 1854B 7 3948 1 1231 7 1623B 8 1689 2 36 638 25 1 510 00 19 008 00 642 62 99 120 00 4 787 20 7 884 80 5 640 00 38 148 25 4 450 50 3 950 00 8 296 00 3 756 00 7 036 76 6 434 73 32400 1 042 05 259 60 3 971 83 659 90 203 31 20 884 44 39 74619 203 31 6 122 63 4 434 52 6 558 40 380 06 1 500 00 616 85 9 060 00 27 180 00 3 495 00 137 082 62 6 235 00 3 915 24 543 84 2 237 04 20 452 50 13 471 49 5 597 48 81 309 61 39 735 00469 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT ALLOTMENTS j Tattnall REC 0862 3 18 000 00 REC 10241 2 3 520 00 REC 10241 3 40 620 81 REC 10241 4 10 980 00 REC 10241 5 13 896 90 1 Taylor REC REC 1243B 8 1097A 7 30100 00 117 117 71 31 621 52 REC 1097A 8 41 87710 SFPR 1510 4 154 14 Telfair SFPR REC 3897 1 1522A 7 350 00 74 002 76 45 400 00 SE 17231 5 11 240 72 SF REC 1919 6 1131 6 1131 7 11 386 40 68 02712 9 800 00 33 264 00 REC REC 1322A 1 32 313 60 SF REC 1794 3 0622 3 824 35 76 201 95 4 969 30 SFPR 1654 9 1 056 00 SFPR 1654 1 3 155 50 SFPR 16541 1 10 004 00 Treutlen REC SFPR 1800Al 0456A 3 12 648 65 31 833 45 12 366 48 SFPR 04582 15 797 76 SF 0579B 3 2 000 00 REC 0579B 4 14 400 00 SFPR 0647B 3 15 828 86 SFPR 0647B 4 3 987 83 SFPR 0647B 5 7 978 44 SFPR 0647B 6 1 880 00 SFPR 0647B 7 8 560 00 SFPR 0647B 8 12 486 93 SPFR 0647B 9 17 058 30 REC 1322B 1 8 976 00 REC 1387A1 19148 80 SF 1510B 1 4 000 00 SF 1510B 2 2 38018 REC 1663C1 9 860 00 REC 1663C1 1 8 500 00 REC 1664C 7 7 650 00 SF 1765 4 5 895 00 isftgS 470 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT ALLOTMENTS Treutlen Contd SF 1765 5 7 508 40 REC 1772A 3 11 305 00 SFPR 20391 3 11 500 00 SFPR 20391 4 21 250 00 SFPR 20391 5 33 653 71 SFPR 20391 6 64 384 28 SFPR 20391 7 520 00 SFPR 20391 8 529 40 SFPR 20391 9 78 984 88 SFPR 2039 2 8 350 83 SFPR 20392 1 1 575 00 SFPR 20392 2 810 00 SFPR 20392 3 1 180 00 SFPR 2621 2 21 775 20 SFPR 2986B 1 21 324 90 SFPR 2986B 2 6 350 00 SFPR REC 2986B 3 0615 6 9 614 70 479 37088 Troup 50000 REC 1185B 9 2 000 00 REC 1185B 1 48 398 79 REC 1279 2 1 500 00 REC 1512A 4 750 00 REC 1512B 4 30 036 48 REC 1656Al 3 750 00 REC 1658B 7 10000 REC 1658B 8 30 036 48 REC 1923A 4 3 500 00 REC 1954A1 2 4 250 00 REC 1954Al 3 71 336 64 SFPR SF 2561 4 1799B 9 1 882 23 195040 62 Turner 11 316 23 Union SFPR 0902 9 4 646 40 SF 0984 5 80016 SF 1813 2 1 874 40 REC 1816B 9 7 500 00 REC SF 1816B1 0894 9 33105 60 47 926 56 Walker B 2 096 38 REC 0900 7 63 273 15 REC 18911 1 58 520 00 SFPR 3079 2 8 399 00 132 288 53 471 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1961 COUNTY PROJECT WaltonSFPR 35102 SFPR 4033 1 WareRFC 1783B 5 SF 1797A 6 REC 1847A 6 WarrenREC 1206A 4 REC 1914A 1 REC 1985A 4 SFPR 3711 4 WashingtonSFPR 12061 2 SFPR 12061 3 SFPR 12061 4 SFPR 1909 3 SFPR 2592 2 SFPR 3759 1 ALLOTMENTS WayneREC SFPR WheelerREC WhiteSF REC SF WilkesRFC WilkinsonSF REC REC REC REC REC REC WorthSF Total 1069Al 2473 3 0826 6 1380A 1 1380A 2 1997B 8 1623Al 1 0589F 3 0939A 4 0939A 5 1587B 3 1587B 4 1953B 5 1953B 6 0915 2 15 310 74 940 00 6 937 92 1 400 00 11 922 94 15 077 50 4 012 80 15 892 50 2 59703 7 499 55 773 90 429 79 1 200 00 555 69 2 457 39 16 548 22 583 00 3150 00 35 329 60 708 75 645 50 25 212 00 53 797 45 10 036 50 17 248 20 12 606 00 55 029 45 16 250 74 20 260 86 37 57983 12 916 32 1713122 7 387 60 39188 35 18120 00 174 57510 1 22500 5 371 846 99 II 472 STATE HIGHWAY DEPARTMENT OF GEORGIA ALLOTMENTS FOR PURCHASE OF RIGHTOFWAYS YEAR ENDED JUNE 30 1961 COUNTY BartowF Bibbi BurkeF ChathamI U ClaytonI I ColquittF DeKalbF I DouglasF EmanuelD F FranklinI FultonI I Harrisi Harti S HoustonI JeffersonF JenkinsF Johnsonf Laurensf Maconi I Muscogeef U NewtonF Peachi Pulaskif QuitmanF RockdaleF Talbotf Telfair f ThomasF ToombsF F PROJECT 00181 7 007512 9 001511 2 00161 5 01111 2 0085 11 028511 5 00931 3 01041 2 028511 5 00201 8 00381 5 004311 1 00852 6 0085 11 028511 5 0085118 00852 6 0899 5 007512 9 0043111 001511 2 00451 1 00451 1 028511 5 007512 9 00041 9 00261 7 00351 3 007512 9 00342 4 0373 3 003513 00041 9 00303 2 000616 00381 5 003817 ALLOTMENTS 110 000 00 160 000 00 75000 1 677 000 00 200 000 00 1 877 000 00 1 500 000 00 524 613 34 2 024 613 34 32 000 00 494 559 32 40 000 00 129 500 00 150 000 00 1 500 000 00 524 613 34 2 024 613 34 2 946 00 491 613 32 4 500 00 125 000 00 150 000 00 621 80 33 000 00 160 000 00 30 000 00 450 000 00 4 500 00 25 000 00 81 000 00 150 621 80 160 000 00 125 000 00 75000 50000 500 00 193 000 00 480 000 00 8 333 34 160 000 00 117500 11 550 00 8 333 32 95 000 00 10 000 00 80 000 00 29 500 00 473 STATE HIGHWAY DEPARTMENT OF GEORGIA ALLOTMENTS FOR PURCHASE OF RIGHTOFWAYS YEAR ENDED JUNE 30 1961 COUNTY PROJECT ALLOTMENTS TroupI 0085118 8100000 WaltonF 003513 833334 F 00611 8 25000000 25833334 WhiteF 000274 2200000 WilcoxFFG 003425 500000 Total 900463280 i 474 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 Estimated Estimated PROJECT Total Federal NUMBER COUNTY Cost Funds F004l14 MuscogeeTalbot 184792000 923960 00 F006l7 Thomas 83130000 41565000 F0141 8 Ct 1 Clarke 498 84800 249 424 00 F0272l Early 30981000 15490500 F043lll EmanuelJefferson 25000000 12500000 F043l15 Ct 2 EmanuelJefferson 124484801 62242400 F043l16 Richmond 241648800 1208 244 00 F064l7 Chatham 114521000 57260500 F108l5 Gwinnett 97538200 48769100 s7814 Wilkinson 14537600 72688 00 S0784l Hart 16898700 Less ParticipationCorps of Engrs 153 63500 Net 1535200 767600 S08612 Cherokee 48058400 24029200 S10051 FanninUnion 35035200 175176 00 S11444 Wayne 5706600 2853300 S12513 Camden 43206800 21603400 S12802 Coffee 24757400 12378700 814823 ApplingWayne 11571400 5785700 S1618l HaralsonPolk 46786800 23393400 S1664l CobbCherokee 25288200 12644100 S1755l Ct 2 Dade 6989400 34I947OO S1800l Ct 2 Gordon 37012000 18506000 819031 Gwinnett 36331800 18165900 820321 Heard 25409600 12704800 S2174l Rockdale 42824800 2H 124 00 822281 Franklin 22289200 11144600 823251 Union 5811800 2905900 823501 Forsyth 18960400 9480200 U003313 Clarke 119647600 59823800 U007l6 Ct 2 Decatur 52174200 26087100 U0671 3 Ct 2 Fulton 134 966 0o 67 483 00 Ullll3 Chatham 207385200 103692600 12016 Ct 2 Fulton 80126000 721134 00 120211 Ct 1 DeKalb 4595000 4l355ioo 175122 Ct 3 DoolyHouston 191044000 171939600 175125 Ct 3 Crisp 243323000 218990700 175132 LowndesCook 12685288 H3I229OO 18528 Ct 2 FranklinHart 190094000 171084600 1285116 Ct 2 CobbFulton 60180000 541620 00 ARD103 Ct 2 Chattahoochee Marion 15266700 15266700 TotalFederal Contracts25941107 89 1617413800 Estimated State Funds 923 96000 415 650 00 249 424 00 154 905 00 125 000 00 622 424 01 1 208 244 00 572 605 00 487 691 00 72 688 00 7 240 175 28 216 123 57 233 126 34 185 181 127 214 111 29 94 598 260 67 036 80 4 191 243 13 190 60 676 00 29200 176 00 53300 03400 78700 857 00 93400 44100 947 00 06000 65900 04800 12400 44600 059 00 802 00 238 00 87100 48300 926 00 126 00 59500 04400 32300 623 88 09400 18000 00 9 766 969 89475 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 PROJECT NUMBER STATE FUNDS F0062 15 FH10B S0501 4 S0727 1 U0071 5 175125 17536 18528 140112 SAP595B 2 SAP634A 6 SAP661 8 SAP906B 4 SAP911A 11 SAP919 22 SAP928 11 SAP983A 5 SAP1043B 12 1597 7 SAP1139 3 PR4134 1 SAP1214B 7 SAP1285 8 SAP1634B 8 SAP1645 15 SAP1662C 18 SAP1701 6 SAP1704B 9 SAP1824C 5 SAP1892 12 SAP1919 7 PR262 6 PR5014 1 PR 294 7 PR642 1 PR6782 Spur PR3890 1 PR730 2 Spur PR783 2 PR852 7 PR1221B 2 Spur PR1234 30 i m COUNTY Estimated Total Cost Estimated Federal Funds Dougherty Rabun Seminole Montgomery Decatur Crisp Catoosa FranklinHart Tift Taliaferro Talbot Meriwether Berrien Decatur Chatham Screven Jackson White Seminole DeKalb Chatham Taliaferro Clarke Fayette Chatham Pierce Clayton Jackson Telfair Baker Union Screven Franklin Crisp Marion Polk Butts Johnson Appling Estimated State Funds 15000 880 39 2 000 00 1 500 00 9 800 00 245 40 401 97 14 825 83 41 072 38 757 70 65 22900 10 24810 1 22314 32 083 70 31 944 70 23 600 00 10 500 00 13122 26 24 63516 12 373 42 10 197 00 145169 43 952 00 10106 03 1 805 47 6 113 80 1 453 51 3 240 25 23 183 74 48 355 00 14 828 60 8 35418 41 340 97 9153 00 108 737 99 26 583 87 16 500 00 811500 6 944 30476 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 PROJECT NUMBER COUNTY STATE FUNDS Contd PR1234 31 Appling PR1261 7 Thomas PRFC12894 Lee PR13207 iBulloch PR1520 4 PR13366 Terrell PR135111 Dodge PR135112 Dodge PR14372 Evans PR1454B3 Twiggs PR148510 Lamar PR1488 13 McDuffie PR15017 Mclntosh PR15205 Bulloch PR1557 5 Montgomery PR1619 8 Meriwether PR16214 Taliaferro PR16405 Telfair PR1706 8 Cook PR3631 1 PR1728 2 Oglethorpe PR17626 Spur Walton PR17946 Wilcox PR18906 Spur Gilmer PR18954 Habersham PR1976 4 PR1943 7 Coweta PR1974 4 Barrow PR19863 Franklin PR1996 14 Monroe PR199615 Monroe PR20087 Jackson PR2014 8 PR38422 Worth PR4154 1 j PR20198 Seminole PR2060U1 Pierce PR20723 Bulloch PR21048 Worth PR22564 Wilkinson PR228628 Pulaski PR2286 29 PR23093 Talbot Estimated Total Cost GEORGIA S Estimated Estimated Federal State Funds Funds 8 414 75 226693 j 594804 29 171 95 1254928 10 558 39 277079 697023 j 20 159 20 5 280 00 16 172 00 50 001 58 54734 1 10 669 97 1440112 437 52 1 441 36 24 220 50 10 117 87 24 256 00 2 944 42 6 336 00 11 579 04 27 399 00 23 802 51 6 823 00 3 542 00 9 852 98 1 050 00 14 677 43 30 974 37 11 923 19 23 985 72 12 731 00 1 460 39 8 918 96 3 140 74 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 477 PROJECT NUMBER ISTATE FUNDS Contd COUNTY Estimated Total Cost Estimated Federal Funds PR PR PR PR PR PR PR PR PR PR Pxv PR PR ilPR PR PR PR PR PR PR ipr PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR PR 2328 5 2429 11 2954 10 3928 2 2329 9 2354 7 4211 1 2407 10 2448B 2 1713 10 2468 3 2473 4 2540 8 2583 3 2600 3 2625 5 2641 2663 5 2710 3 4200 1 4201 1 4202 1 4204 1 2791 3 2791 4 2971 8 2801 2 2806A 4 2839 3 29312 3068 2 Conn 3204 4 3267 5 3279B 1 3287 5 3364 1 3316 1 3333 2 3366 1 3509 2 3517A 4 3517B 2 3600B 4 3618 4 Spur TattnalL Chattooga 1 Upson Houston Coffee Stewart Wayne Irwin Dade Crisp Clinch Jackson Clayton Echols Marlon Marion Marion Cherokee Colquitt Paulding Catoosa Stephens Fannin Habersham Jones I Pike Early Sumter Hart Chatham Washington Johnson Morgan Talbot Estimated State Funds 28 508 00 15 95215 16 946 00 26 453 00 5 692 94 4 622 31 4 099 54 30 146 89 21142 33 11 163 02 31 012 00 2 000 00 2 159 00 15 250 40 935550 17 863 81 24 458 61 18 997 22 24 948 00 24 35218 21 884 92 35 078 94 24 502 39 32 553 85 17 182 46 27 294 00 300 00 14 835 00 27 430 09 7 185 00 17 615 00 4 485 00 13 855 40 8 307 13478 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 PROJECT NUMBER COUNTY STATE FUNDS Contd PR36341 Jasper PR36372 Glynn PR36704 Pulaski PR37443 Bibb PR37503 Taylor PR37562 Cherokee PR38652 Montgomery PR39123 Columbia PR3920 0 Gilmer PR39252 Clinch PR39482 Talbot PR39541 Bartow PR3955 1 PR4005 2 Spur Cobb PR40081 Ware PR4009 1 PR40431 Towns PR40491 Toombs PR40741 Carroll PR40831 Cobb PR41041 Hall PR41251 Hancock PR41291 Madison PR41351 Elbert PR4143B2 Taylor PR41531 Dodge PR41741 Houston PR5017 1 PR41891 Cobb PR42031 Baldwin PR42051 Thomas PR42101 Walker PR50061 Mitchell PR5013B1 Pickens PR50281 1 Banks PR4023 2 PR50321 Henry SF1011B6 Miller SF11837 Newton SF16766 Spur Catoosa SFPR2601 Treutlen SFPR1093 2 Treutlen SFPR1462 3 Oconee SFPR1518 5 Putnam Estimated Estimated Estimated Total Federal State Cost Funds Funds 4 535 70 1 21 320 73 1 2511500 1 58 589 97 1 39 973 00 1 22 052 53 1 13 888 22 1 26 021 91 1 14 765 00 1 25 593 98 1 6 389 98 1 12 064 35 1 24 427 00 1 10 736 22 1 23 049 40 1 4 928 51 1 17 101 00 2387633 1 5 364 45 1 2224336 21 420 96 I 1530202 1 950400 1 1838521 1 2366200 1 2038400 1 1089000 738644 1 2458100 1 384230 1 2347455 J 2139005 1 916140 1 8449 1 165000 1 361375 1 1974720 1 1184832 1 479160 1 673200 1 STATE FUNDS Contd SFPR2379 11 Peach SFPR2791 9 Marion SFPR4017 1 SpurTreutlen SFPR4048 1 Banks SFPR4106 1 Macon 479 PROJECT NUMBER STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1961 Estimated Estimated Total Federal COUNTY Cost Funds Total Estimated State Funds 1 34519 28 204 31 39 978 91 412 50 3 705 84 2 465 671 88 Total Unrecorded Commitments June 30 1961 Exhibit A 12 232 64177 HMiHHH 480 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION FROM BEGINNING OF DEPARTMENT THROUGH JUNE 30 196 CONSTRUCTION COST From beginning of construction in 1917 to end of fiscal year June 30 1950396025919 51 For Fiscal Year ended June 30 1951 32197784 93 For Fiscal Year ended June 30 1952 37063679 58 For Fiscal Year ended June 30 1953 50 745J 704 23 For Fiscal Year ended June 30 1954 45 437 792 56 For Fiscal Year ended June 30 1955 49 698 748 93 For Fiscal Year ended June 30 1956 43 602 263 66 For Fiscal Year ended June 30 1957 46097 076 73 For Fiscal Year ended June 30 1958 64 968 440 31 For Fiscal Year ended June 30 1959 84118754 76 For Fiscal Year ended June 30 I960 82 312 470 44 For Fiscal Year ended June 30 1961 9988065292 103219928856 Add Cost to Complete Projects by Funds State 24648811 14 nlTn 9172372578 Other Cash Participation 6i 403 931 81 NonCash Participation 613 956 38 12339042511 Encumbrances 168101022 Less Payment to Rockdale CountyJune 1961 entered July 1961but included in payments above 24i4430Q 125 046 99a 33 1 157 246 280 89STATE HIGHWAY DEPARTMENT OF GEORGIA 48 1 CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1961 STATE FEDERAL OTHER COUNTY FUNDS FUNDS FUNDS TOTALS Appling 3 563 037 35 1 290 089 71 343 814 00 5196 941 06 Atkinson 2 336 256 83 813 293 51 85146 42 3 234 696 76 Bacon 2 444 188 84 1 195152 88 87 812 25 3 727153 97 Baker 2 296 54114 713 177 65 62 920 66 3 072 639 45 Baldwin 3 751 669 46 1 959 517 98 383 660 11 6 094 847 55 Banks 2 802 329 42 1 198 805 49 226 054 09 4 227189 00 2 376 Oil 47 9 588 852 51 1 024 790 95 6 871 860 49 276 181 47 406 472 97 3 676 983 89 16 867185 97 Bartow Ben Hill 2 373 293 38 1 102 648 39 149 66917 3 625 610 94 Berrien 2 586 255 88 984 552 94 103 516 89 3 674 325 71 Bibb 4 038 915 83 5 640 263 48 1 970 679 85 11 649 859 16 Bleckley 2 231 554 26 376 883 62 157 405 28 2 765 843 16 Brantley 3 665 418 84 1 536152 25 123184 18 5 324 755 27 Brooks 4 296 615 56 2 614 267 36 453 693 63 7 364 576 55 Bryan 3 040 552 22 1 341 72219 152 231 49 4 534 505 90 Bulloch 4 806 859 93 3 612 761 07 270 755 42 8 690 376 42 Burke 5 959 51210 2 140 314 39 480 224 71 8 580 051 20 Butts 2 091 643 67 653 858 60 220 475 32 2 965 977 59 Calhoun 2194 275 93 574 468 62 180 255 71 2 949 000 26 Camden 5 800 898 88 2 487 70218 424 816 06 8 713 41712 Candler 1 703 89813 420 642 40 97 684 97 2 222 225 50 Carroll 4 848 342 93 3 664 034 09 708 624 82 9 221 001 84 Catoosa 2 831 509 75 8037 249 36 155 651 67 11 024 410 78 Charlton 5 295 252 01 2 776 480 98 417 731 39 8 489 464 38 Chatham 7 083 688 30 6 154 229 38 1 881 473 26 1511939094 Chattahoochee 1 315 900 79 3 266 434 10 23 091 62 4 605 426 51 Chattooga 4 268 677 67 2 245 027 70 294 02310 6 807 728 47 Cherokee 3 452 070 11 1 647 485 05 417 655 58 5 517 210 74 Clarke 4 416121 87 2 991 680 02 592 501 27 8 000 30316 Clay 1 576 227 77 562 957 24 139119 79 2 278 304 80 Clayton 7 495 243 79 14137 744 90 346 331 49 21 979 320 18 Clinch 4 918 926 50 2 983 631 70 106 888 36 8 009 446 56 Cobb 7 167 630 52 9 369 628 65 592 425 85 17 129 685 02 Coffee 4 957168 46 1 242 610 25 178 931 64 6 378 710 35 Colquitt 5 083 258 47 2 888 915 57 384 018 49 8 356192 53 Columbia 3 474 713 32 959 137 67 121 235 75 4 555 086 74 Cook 2 542 871 85 9 250 424 86 308 356 71 12 101 653 42 Coweta 4 784 163 75 2 026 664 88 654 487 84 7 465 316 47 Crawford 3 297 520 06 1 899 759 27 132 647 00 5 329 926 33 Crisp 3 028 162 62 3 202 489 16 5 496 747 42 1 615 586 51 477 472 00 114 025 19 9 002 382 04 Dade 4 932100 86 Dawson 3 125 737 04 557 714 80 137 278 23 3 820 730 07 Decatur 9 033 400 29 4 972 023 75 509 279 07 14 514 703 11 DeKalb 10 422 909 02 34 027 024 62 365 882 34 44 815 815 98 HHHHiH FMRR 482 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1961 STATE COUNTY FUNDS Dodge 396147995 Dooly 312072837 Dougherty 462611994 Douglas 306748151 Early 317588491 Echols 267156552 Ef f ingham 3 937 929 38 Elbert 332410817 Emanuel 579194267 Evans 241219186 Fannln 3 200 733 94 Fayette 272887698 Floyd 548201383 Forsyth 249115830 Franklin 374576478 Fulton 2191477255 Gilmer 348882243 Glascock 136881108 Glynn 10163 304 79 Gordon 521542671 Grady 308631245 Greene 257433814 Gwinnett 812123189 Habersham 2 765 209 51 Hall 563587349 Hancock 309374441 Haralson 215790877 Harris 539570119 Hart 305730115 Heard 222622759 Henry 407025676 Houston 487174315 Irwin 287704827 Jackson 523679707 Jasper 329599435 Jeff Davis 1 842 227 39 Jefferson 573660373 Jenkins 302699153 Johnson 234308769 Jones 372042275 Lamar 213635710 Lanier 2 355 34017 Laurens 575687199 Lee 188195199 FEDERAL OTHER FUNDS FUNDS TOTALS 1 014 201 05 181 773 71 3 5 15 454 71 1 176 535 96 274 246 83 1157151116 8 837 599 49 590 721 01 9 054 440 44 3 704 803 48 149 823 39 12 922108 38 1 490 503 31 323 084 16 4 989 472 38 1 222 620 61 1 512 53 3 895 698 66 2 880 603 85 170 010 28 6 988 543 51 1 636 650 07 297 204 06 5 257 962 30 3 211 987 90 735 266 43 9 739197 00 1 025 954 38 105 290 09 3 543 436 33 1 135 269 73 471 209 69 4 807 213 36 1 693 449 39 85 247 51 4 507 573 88 3 734 616 97 599 762 51 9 816 393 31 990 400 05 219 75614 3 701 314 49 3 748 475 02 248 972 13 7 743 211 93 51 646 36813 6 642 679 65 80 203 820 33 1 177 836 92 207 869 66 4 874 529 01 493 721 50 22 445 23 1 884 977 81 6 567 613 58 903 656 41 17 634 574 78 7 359 341 33 133 505 90 12 708 273 94 1 064 491 34 156 265 39 4 307 069 18 1 773 931 92 62179 52 4 410 449 58 8 019 782 92 682 30317 16 823 317 98 1 939 047 85 594 315 01 5 298 572 37 2 491 756 18 864 250 68 8 991 880 35 1 220 625 67 103 233 91 4 417 603 99 211691111 266 596 71 4 541 416 59 2 964 633 06 199 117 10 8 559 451 35 3120 924 76 623 932 54 6 802 158 45 943 673 66 68 277 25 3 238 178 50 1 804 112 97 303 593 80 6177 963 53 4 116 633 60 402 773 02 9 391149 77 946 682 79 130 018 47 3 953 749 53 1 637 035 35 203 275 32 7 077 107 74 1 157 861 05 196 951 29 4 650 806 69 1 177 483 13 197 840 89 3 217 551 41 3 284 097 16 482 005 15 9 502 70604 1 943 483 38 174 784 97 5 145 259 88 1 044 795 85 179 617 49 3 567 501 03 2 648 308 02 44148 44 6 412 879 21 1122 470 76 120 752 04 3 379 579 90 931148 71 33 674 39 3 320163 27 3 353 944 39 487 627 51 9 598 443 89 493 568 43 100 205 77 2 475 726 19 483 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1961 STATE COUNTY FUNDS Liberty 340742402 J Lincoln 406820504 Long 257007271 Lowndes 670569965 Lumpkin 345797827 Macon 312460157 Madison 248279410 Marion 202269129 McDuffie 294483735 Mclntosh 354244516 Meriwether 6 032 919 82 Miller 142746737 Mitchell 5005 58348 Monroe 544110451 Montgomery 2 365 731 62 Morgan 275855904 Murray 425826989 Muscogee 575270538 Newton 357579801 Oconee 169268846 Oglethorpe 203641612 Paulding 306892325 Peach 177753483 Pickens 409969858 Pierce 294913661 Pike 184534984 Polk 275959609 Pulaski 528879597 Putnam 302185584 Quitman 194818589 Rabun 489273339 Randolph 231547260 Richmond 891591356 Rockdale 231728105 Schley 153981811 Screven 423401711 Seminole 261049937 Spalding 234897087 Stephens 219065419 Stewart 245423638 Sumter 546665417 Talbot 379137520 Taliaferro 156191283 Tattnall 4 232 55820 FEDERAL OTHER FUNDS FUNDS TOTALS 1 113 867 97 291 442 69 4 812 734 68 928 887 55 69 814 55 5 066 90714 1 073105 22 153 029 74 3 796 207 67 13 852 642 48 777 547 66 21 335 889 79 1 304 39110 236 038 69 4 998 408 06 1 607 219 33 263 259 42 4 995 080 32 1 245 881 95 273 066 88 4 001 742 93 2013 745 86 112 500 20 4 148 937 35 1 903 079 79 113 691 68 4 961 608 82 2 508 557 37 240 549 48 6 291 552 01 3 656 598 48 587 719 36 10 277 237 66 557 749 73 66 858 87 2 052 075 97 2 315 876 72 479 584 41 7 801 044 61 6 969 527 86 397 262 98 12 807 895 35 755 81618 331 383 70 3 452 931 50 1 376 238 09 269 634 67 4 404 431 80 1 877 49611 216 190 45 6 351 956 45 5167 864 32 94715914 11 867 728 84 2 479 654 31 144 01017 6199 462 49 1 013 410 96 110 421 34 2 816 520 76 1 300 126 31 108 497 87 3 445 040 30 1 367 49511 122 056 57 4 558 474 93 1 081171 91 84 50417 2 943 210 91 910 387 47 195 453 58 5 205 539 63 1 565 742 71 328 254 28 4 843133 60 711 87512 34 817 64 2 592 042 60 2120 229 96 356 896 85 5 236 722 90 2 083 083 83 362 35084 7 734 230 64 1 609 93218 336 946 86 4 968 734 88 742 934 90 534 035 38 3 225 156 17 3 459 47519 550 395 74 8 902 604 32 914 783 05 22161734 3 451 872 99 7 925 78314 2 376 935 65 19 218 632 35 4 203 95511 2 600 61 6 523 836 77 720 36418 68 048 72 2 328 231 01 2161 840 58 77173 01 6 473 030 70 856197 21 133 700 08 3 600 396 66 1 700 710 61 534 235 95 4 583 91743 1 397177 45 354 699 19 3 942 530 83 1 789 967 24 228 792 50 4 472 99612 2 961 605 22 418 732 05 8 846 991 44 2 072 582 57 108 994 61 5 972 952 38 516 518 56 80 068 22 2158 499 61 148215123 97 477 41 5 812 186 84 Hi 484 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION ALLOTMENTS FROM BEGINNING OF HIGHWAY DEPARTMENT TO JUNE 30 1961 STATE FEDERAL OTHER COUNTY FUNDS FUNDS FUNDS TOTALS Taylor 334284698 1 287 727 74 114 261 23 t 4 744 835 95 Telfair 5 696 471 67 954 01113 169 342 79 6 819 825 59 Terrell 333899537 1 095 801 89 342 945 97 4 777 743 23 Thomas 4 948 740 01 3 585 675 39 746 923 68 9 281 339 08 Tift 4 647 831 74 9 338 223 08 248 927 98 14 234 982 80 Toombs 4 795 656 05 2 964 423 91 321 621 91 8 081 701 87 Towns 294814924 1 524 439 43 210 519 46 4 683 10813 Treutlen 2 379 705 77 219 209 45 214 007 38 2 812 922 60 Troup 4 012 239 44 2 032 622 65 1 060 053 47 7 104 915 56 Turner 2 904 012 08 6 975 205 30 77 060 39 9 956 277 77 Twiggs 199321974 753 938 98 89 019 66 2 836178 38 Union 291064080 1 530 687 87 173185 72 4 614 514 39 Upson 3 466 044 70 1 720 805 54 209 217 82 5 396 068 06 Walker 519323210 2 545 500 71 451 280 64 8190 013 45 Walton 3 998 66410 2 415191 86 333 79219 6 747 64815 Ware 6 034 362 70 3 731 227 67 941 369 03 10 706 959 40 Warren 215324358 2 023 02019 43 667 97 4 219 931 74 Washington 3 289 979 01 1 763 499 82 175 130 13 5 228 608 96 Wayne 4 786 225 16 1 198 796 20 497 129 94 6 482 151 30 Webster 149033139 555 108 00 69 75015 2 115189 54 Wheeler 2 746 152 77 802 57311 209 890 16 3 758 616 04 White 4 313 896 54 1 768 239 88 336 648 08 6 418 784 50 Whitfleld 3 533 311 30 5 550 753 34 426 033 01 9 510 097 65 Wilcox 3 207 792 48 1 186 021 50 5217514 4 445 989 12 Wilkes 2 697 994 58 1 698 023 43 367 057 57 4 763 075 58 Wilkinson 3 133 924 33 1 801 826 60 101 864 54 5 037 615 47 Worth 3 486 910 53 2 133 255 73 300 832 27 5 920 998 53 Totals 61248096883 487 925 588 32 56 839 723 74 1 157 246 280 89 485 GEORGIA HISTORICAL COMMISSION HI 486 GEORGIA HISTORICAL COMMISSION RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 100 000 00 Budget Balancing Adj ustment 9 229 26 Revenues Retained Earnings 9 444 24 Total Income 10021498 NONINCOME Private Trust Funds 18126 CASH BALANCE JULY 1st Budget Funds 7543767 175 833 91 1961 100 000 00 14 4C0 00 13 473 50 127 873 50 5530 59 991 99 188 020 79 PAYMENTS EXPENSE Personal Services 58 33846 Travel 610052 Supplies Materials 365196 Communication 1 54611 Heat Light Power Water 243952 Printing Publications 88950 Repairs 8 320 44 Rents 142300 Insurance 6 265 35 Indemnities Equipment 972 72 Miscellaneous 376 62 Pensions Benefits 106215 Total Expense Payments 9138635 OUTLAY Historical Markers 2 804 23 Jarrett Manor New Echota 1474915 White House Midway Museum 6 720 93 Eagle Tavern NONCOST Private Trust Funds 18126 CASH BALANCE JUNE 30th Budget Funds 59 991 99 Totals 175 833 91 72 448 08 4 397 26 6 695 09 1 932 07 3 017 87 2 086 20 2 495 89 1 201 00 3725 19513 7 984 64 217 30 2 724 00 105 431 78 5 410 94 1477 4111 13 435 68 157 66 19 25817 155 30 44 115 38 18802079487 GEORGIA HISTORICAL COMMISSION SUMMARY INTRODUCTION The Georgia Historical Commission was created within the Department of the Secretary of State by Legislative Act approved February 21 1951 with duties and powers a To promote and increase knowledge and understanding of the history of this State from the earliest times to the present including the archaeological Indian Spanish Colonial and American eras by adopting and executing general plans methods and policies for permanently preserving and marking objects sites area structures and ruins of historic or legendary significance such as trails post roads highways or railroads inns or taverns rivers inlets mill ponds bridges plantations harbors or wharves mountains valleys coves swamps forests or everglades churches missions camp grounds and places of worship schools colleges and universities courthouses and seats of government places of treaties councils assemblies and conventions factories foundries industries mills stores and banks cemeteries and burial mounds battlefields forti fications and arsenals by erecting signs pointers markers monu ments temples and museums with tablets inscriptions pictures paintings and sculptures maps diagrams leaflets and publications explaining their significance b To promote and assist in the publicizing of the historical resources of the State by preparing and furnishing the necessary historical material to agencies charged with such publicity to promote and assist in making accessible and attractive to travelers visitors and tourists the historical features of the State by advising and cooperat ing with agencies State Federal and local charged with the con struction of roads highways and bridges leading to such historical points c To coordinate any of its objectives efforts or functions with those of any agency or agencies of the Federal Government this State other States and local governments having duties powers or objectives similar or related to those of the Commission and to cooperate counsel and advise with them d To cooperate counsel and advise with local societies organizations or groups staging celebrations festivals or pageants of historical purpose488 GEORGIA HISTORICAL COMMISSION FINANCIAL CONDITION The Georgia Historical Commission ended the fiscal year on June 30 1961 with a surplus of 316881 available for operations subject to budget approvals after providing the necessary reserve of 266916 to cover out standing accounts payable and reserving 3827741 for Lands and Buildings AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Georgia Historical Com mission in the year ended June 30 1961 was 10000000 To meet expendi tures approved on Budget 1440000 was transferred from the State Emer gency Fund as provided by law making total allotment for the vear 11440000 In addition to the 11440000 provided as the current years appropri ation 1064088 was received from fees at various historical sites and 283262 from Highway Salvage making total income available 12787350 which with 5999199 cash balance on hand at the beginning of theperiod made total funds available 18786549 From the 18786549 available funds 10543178 was expended for current operating expenses and 3831833 paid for buildings markers and improvements as shown on Page 486 and 4411538 remained on hand June 30 1961 This remaining cash balance of 4411538 represents funds whicli have been provided in excess of expenditures and will be available to meet operating costs of the Commission in the next fiscal period subject to budget approvals after providing for liquidation of 266916 for accounts payable outstanding at June 30 1961 and reserving 3827741 for Lands and Buildings489 GEORGIA HISTORICAL COMMISSION COMPARISON OF OPERATING COSTS The Commissions expenditures the past three years are compared in the following statement EXPENSE YEAR ENDED JUNE 30 1961 1960 1959 Personal Services 7244808 5833846 Travel Expense 439726 610052 Supplies 669509 365196 Communication 193207 154611 Heat Lights Water 301787 243952 Printing Publicity 208620 88950 Repairs 249589 832044 Rents 120100 142300 Insurance Bonding 3725 626535 Pensions 272400 106215 Indemnities 19513 Equipment 798464 97272 Miscellaneous 21730 37662 Total Expense Payments 10543178 OUTLAY Etowah Mounds Eagle Tavern 19 25817 Jarrett Manor 1477 Crawford Long Memorial Historical Markers 5 410 94 Midway Church Museum 157 66 New Echota 4111 SlatonBarnett House Troup Monument Vann House White House 1343568 Total Cost Payments 14375011 Number of Employees on Payroll June 30 28 26 2 804 23 6 720 93 14 749 15 70 388 70 7 855 00 5 788 65 1 043 97 987 08 815 75 700 26 1 800 00 1500 2 206 97 7195 9138635 9167333 46 021 41 3850 3542 5082 14 864 58 43 959 69 27 286 88 32 703 42 1 782 00 6 876 34 4 799 81 11566066 27009220 20 490 GEORGIA HISTORICAL COMMISSION GENERAL The Georgia Historical Commission is composed of the following members Joseph B dimming Chairman 909 Marion Building Augusta Ga Beverly M DuBose Jr 739 Trust Co of Ga Bldg Atlanta 3 Ga Milton L Fleetwood Daily Tribune News Cartersville Georgia Dr A R Kelly RFD 1 Bogart Georgia Alex A Lawrence Liberty Bank Building Savannah Georgia Mrs Mary G Jewett is bonded as Executive Secretary for 500000 effective January 1 1960 under Public Employees Blanket Bond 3415263 issued by the Hartford Accident and Indemnity Company covering em ployees of the office of the Secretary of State Coverage is under Insuring Agreement 4 of bond 3415263 Other bonds held by the Commission and presented for examination are as follows Robert E Ellis Custodian of Chief Vann House Hartford Accident and Indemnity Co N3358979 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds100000 L Henry Tumlin Jr Custodian Etowah Mounds Museum Hartford Accident and Indemnity Co N3358978 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds 10000 Mary I Ramsay Custodian Jarrett Manor Hartford Accident and Indemnity Co N3358980 Covers Faithful Performance and Proper Accounting for FundslQ0Q QQ Books and records of this Agency were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year491 STATE HOUSING AUTHORITY BOARDt5Bicfca59MiS B 492 STATE HOUSING AUTHORITY BOARD RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 10 000 00 1000000 Budget Balancing Adjustments 1000000 20 750 00 Total Income Receipts 0 00 10 75000 CASH BALANCE JULY 1st Budget Funds 1195000 1195000 Total 1195000 120000 PAYMENTS EXPENSE Personal Services 0 lt 050 00 Communication 150 00 Total Expense Payments 000 120000 CASH BALANCE JUNE 30th Budget Funds 1195000 Total 1195000 120000 493 STATE HOUSING AUTHORITY BOARD SUMMARY ill a i INTRODUCTION The State Housing Authority Board was created by Legislative Act approved January 31 1949 and was abolished by Legislative Act approved February 24 1961 It was composed of three members the Governor of the State of Georgia the State Treasurer and the Comptroller General FINANCIAL CONDITION On July 1 1960 the Board had funds on hand held in the State Treasury in the amount of 1195000 The State appropriation for the fiscal year ended June 30 1961 was 1000000 making total available funds in the amount of 2195000 In the period under review 105000 was expended for personal services and 15000 for postage leaving a balance of 2075000 when the Board was abolished on February 24 1961 On June 30 1961 this remaining balance of 2075000 was lapsed into the States general fund as provided by lawtBH msmmm 495 JEKYLL ISLAND COMMITTEE 496 JEKYLL ISLAND COMMITTEE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 0 768i 000 00 Budget Balancing Adjustment 76800000 35000000 Total Income Receipts 76800000 111800000 CASH BALANCE JULY 1st Budget Funds 105737285 50037285 Total182537285 161837285 PAYMENTS OUTLAY Buildings Improvements Contracts132500000 122500000 Total Cost Payments132500000 122500000 CASH BALANCE JUNE 30th BudgetFunds 50037285 39337285 Total182537285 161837285 From report by Osborn Clary Co C P A497 JEKYLL ISLAND COMMITTEE BALANCE SHEET AS AT JUNE 30 1961 ASSETS CURRENT ASSETS Cash on Deposit First National Bank of Atlanta ZbVT Fulton National Bank 393 372 85 LIABILITIES Reserve for Operating and Improving Jekyll Island 39337285 393 372 85498 JEKYLL ISLAND COMMITTEE OSBORN CLARY COMPANY Certified Public Accountants Atlanta 9 Georgia August 7 1961 Jekyll Island Committee State of Georgia Atlanta Georgia Gentlemen In accordance with your request we have made an audit of the accounting records of the Jekyll Island Committee for the year ended June 30 1961 and submit herewith our report together with the statements enumerated below Balance Sheet as at June 30 1961 Statement of Receipts and Payments For the Year Ended June 30 1961 EXHIBITS A B The Jekyll Island Committee was appointed by the Governor to be in charge of expenditures of State appropriated funds for operating repairing and improving the buildings and grounds of Jekyll Island The members of the Committee at June 30 1961 were as follows Ben W Fortson Jr Secretary of State Eugene Cook Attorney General Crawford L Pilcher Chairman Public Service Commission B E Thrasher Jr State Auditor Charles A Collier Director Department of State Parks State funds amounting to 76800000 were appropriated by the General Assembly for operations in the fiscal year ended June 30 1961 In addition by authority of law 35000000 was transferred to the Committee by order of the Governor from the States Emergency Fund499 JEKYLL ISLAND COMMITTEE The 111800000 income for the year together with the cash balance of ci500 372 85 on hand at the beginning of the year made funds available to the Committee during the current year of 161837285 The Committee transferred 122500000 of this amount to Jekyll Island State Park Au thority for operating and developing Jekyll Island A balance of 39337285 1 remains in the reserve for operating and improving Jekyll Island The cash balance 39337285 was verified by communication with the 1 depositories The expenses of operating and developing Jekyll Island are shown in the I separate audit for the Jekyll Island State Park Authority In our opinion the accompanying balance sheet and related statement I of receipts and payments correctly present the financial position of the 1 Jekyll Island Committee at June 30 1961 and the results of its operations for the year then ended in conformity with generally accepted accounting 1 principles applied on a basis consistent with that of the preceding year Respectfully submitted Osborn Clary Company Certified Public Accountants1 502 SUPREME COURT RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 26100000 32500000 Budget Balancing Adjustment 6400000 Total Income Receipts 32500000 32500000 NONINCOME State Revenue Collections Unfunded 3290 8070 CASH BALANCES JULY 1st Budget Funds 9166188 11332663 State Revenue Collections Unfunded 64015 67305 Totals 41733493 43908038 PAYMENTS EXPENSE Personal Services 28667316 28963399 Supplies Materials 106415 86213 Communication 2 261 36 2 674 72 Printing Publications 124002 90060 Repairs 13805 11214 Insurance 1000 1000 Pensions Benefits 927801 1004097 Equipment 224900 698318 Miscellaneous 6150 2550 Total Expense Payments 30333525 31124323 CASH BALANCES JUNE 30th Budget Funds 113 326 63 127 083 40 j State Revenue Collections Unfunded 67305 75375 Totals 41733493 43908038503 SUPREME COURT CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In Bank 279006 In State Treasury 12429334 Revenue Collections Unfunded Private Trust and Agency Funds U S Income Tax 44340 State of Georgia Income Tax 2850 Social Security 88 80 127083 40 75375 56070 128 397 85 LIABILITIES RESERVES SURPLUS L LIABILITIES Accounts Payable Current Social Security Employer Contr For April May June 1961 6254 8886 151 40 Li RESERVES For Revenue Collections To be Funded to State Treasury For Private Trust and Agency Funds U S Income Tax Withholdings State of Ga Income Tax Withholdings Social Security Withholdings SURPLUS For Operations 753 75 443 40 2850 8880 1 314 45 126 932 00 128 397 85504 SUPREME COURT SUMMARY FINANCIAL CONDITION The accounts of the Supreme Court of Georgia reflected a surplus of 93200 at the close of the fiscal year on June 30 1961 after providing the necessary reserve of 15140 to cover outstanding accounts payable and reserving 75375 for revenue collections to be transferred to the State Treasury and 56070 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1961 earnings from services of the Clerks Office amounted to 790635 The amount collected together with 67305 held at the beginning of the year made a total of 857940 to be accounted for of which 782565 was transferred to the State Treasury and 75375 remained on hand June 30 1961 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Supreme Court for the year ended June 30 1961 was 32500000 The 32500000 appropriation together with cash balance of 11332663 on hand at the beginning of the year made a total of 43832663 available with which to meet expenditures approved on budget for the fiscal period under review 31124323 of the available funds was expended for budget approved items of expense and 12708340 remained on hand June 30 1961 This remaining cash balance will be available for expenditure in the next fiscal period subject to budget reapprovals after making provision for commit ments previously referred to COMPARISON OF OPERATING COSTS Cost payments of 31124323 in the year ended June 30 1961 compare with 30333525 for the previous fiscal year and 30290423 two years ago Legislative Act approved March 7 1957 fixed the salaries of Justices of the Supreme Court of Georgia at 1800000 per year and made no provision for paying expense allowances or additional compensation for exofficio offices created by law and held by any of the Justices505 SUPREME COURT Since March 7 1957 Justices Emeritus have been paid twothirds of the salary provided for Justices of the Supreme Court in Act of the General 1 Assembly approved March 7 1957 i GENERAL The State Treasurer is disbursing officer for salaries of Justices and Attaches of the Supreme Court of Georgia fixed by law and the Clerk of the Court is disbursing officer for other expense payments Miss Katharine C Bleckley Clerk of the Supreme Court is bonded in the amount of 200000 with the US Fidelity and Guaranty Company of Baltimore Md their bond No 231400745335 dated December 20 1935 with premium paid to December 8 1961 Books and records were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year508 COURT OF APPEALS RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 24000000 Budget Balancing Adjustment 2500000 Total Income Receipts 265f00000 NONINCOME State Revenue Collections Unfunded 848 25 CASH BALANCES July 1st Budget Funds 89 511 13 State Revenue Collections Unfunded 2132 20 Totals 355i79508 PAYMENTS EXPENSE Personal Services 2Q2 m 3g rav 4344 Supplies Materials 2 160 60 Communication 2 661 23 Printing Publications 928 79 Eepairs V 4173 Insurance Pensions Benefits 12 371 gg Equipment lo 129 49 Miscellaneous 43 Total Expense Payments 290 787 24 CASH BALANCES JUNE 30th Budget Funds 6372389 State Revenue Collections Unfunded 1 283 95 Totals 35579508 1961 265 000 00 20 000 00 285 000 00 562 80 63 723 89 1 283 95 35057064 306 801 17 4 176 20 3644 13 1476 22 479 77 138 75 14 028 78 7 695 33 56 11 s 338 496 46 10 227 43 1 846 75 350 570 64 509 COURT OF APPEALS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In State Treasury In Bank Revenue Collections Unfunded Private Trust and Agency Funds State Income Tax Withholdings Social Security Withholdings 8 468 33 1 75910 10 227 43 191 24 338 98 1 846 75 530 22 12 604 40 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Social SecurityEmployer Contributions For April May June 1961 RESERVES Revenue Collections Unfunded State of Ga Income Tax Withholdings Social Security Withholdngs SURPLUS For Operations 41311 33842 751 53 1 846 75 191 24 338 98 2 376 97 9 475 90 12 604 40510 COURT OF APPEALS SUMMARY FINANCIAL CONDITION The accounts of the Court of Appeals of Georgia reflected a surplus of 947590 at the close of the fiscal year on June 30 1961 after providing the necessary reserve of 75153 to cover outstanding accounts payable and reserving 184675 for revenue collections to be transferred to the State Treasury and 53022 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1961 earnings from services of the Clerks office amounted to 1765490 The amount collected together with 128395 held at the beginning of the year made a total of 1893885 to be accounted for of which 1709210 was transferred to the State Treasury and 184675 remained on hand June 30 1961 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Court of Appeals for the year ended June 30 1961 was 26500000 which was increased to 28500000 by transfer of 2000000 from the States Emergency Fund to meet expenditures approved on budget as provided by law The 28500000 provided as the current years appropriation together with cash balance of 6372389 at the beginning of the year made a total of 34872389 available with which to meet the years operating expenses 33849646 of the available funds was expended for budget approved items of expense and 1022743 remained on hand June 30 1961 This remaining cash balance will be available for expenditure in the next fiscal period subject to budget reapprovals after making provision for liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS Cost payments of 33849646 in the year ended June 30 1961 compare with 29078724 for the previous fiscal year and 27413234 two years ago Legislative Act approved March 7 1957 fixed the salaries of Judges of the Court of Appeals at 1800000 per year and made no provision for paying expense allowances or additional compensation for exofficio offices created by law and held by any of the Judges511 COURT OF APPEALS GENERAL The State Treasurer is disbursing officer for salaries of Judges and Attaches of the Court of Appeals fixed by law and the Clerk of the Court is disbursing officer for other expense payments Mr Morgan Thomas Clerk of the Court of Appeals of Georgia is bonded in the amount of 500000 with the Home Indemnity Company their Bond No N341453 the conditions of which are quoted as follows Now therefore the condition of this obligation is such that if the said principal shall faithfully perform such duties of his said office as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in full force and effect Deputy Clerk Ralph E Carlisle and Special Deputy Clerk Edna E Bennett filed bonds No N341454 and No N341455 respectively for 500000 each written by the Home Indemnity Company dated September 29 1960 with coverage of the same conditions stated above Books and records were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year SUPERIOR COURTS 513514 SUPERIOR COURTS RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 712i00000 87500000 Budget Balancing Adjustment 16300000 13500000 Total Income Receipts 87500000 101000000 NONINCOME Public Trust Funds JudgesRetirement Fund 4551865 37 993 17 Solicitors General Retirement Fund 903878 17 06444 Land Title Guaranty Fund 29004 209 22 CASH BALANCES JULY 1st Budget Funds 6936191 3402 36 Public Trust Funds JudgesRetirement Fund 12322699 163 778 44 Solicitors General Retirement Fund 86 561 55 95 600 33 Land Title Guaranty Fund 933309 9 62a 13 TtalS121833101 133767109 PAYMENTS EXPENSE Personal Services 882 469 61 944 326 52 iravei 1436592 15575 71 Pensions Benefits u m Q2 m Total Expense Payments 94o7959755 170077408730 NONCOST Public Trust Funds JudgesRetirement Fund 4 967 20 CASH BALANCES JUNE 30th Budget Funds o Public Trust Funds 3 36 5 406 JudgesRetirement Fund 16377844 201 771 61 Solicitors General Retirement Fund 9560033 11266477 Land Title Guaranty Fund 962313 983235 TtalS121833101 133767109SUPERIOR COURTS CURRENT BALANCE SHEET JUNE 30 1961 515 ASSETS CASH IN BANKS AND STATE TREASURY Public Trust Funds Superior Court Judges Retirement Fund 201771 bi Solicitors General Retirement Fund 112 664 77 Land Title Guaranty Fund 983235 32426873 t j 599406 Budget Funds ACCOUNTS RECEIVABLE Anderson A M Judge Carpenter Geo S Judge Kennedy F Frederick Judge ONeal Maston Solicitor General Russell Richard B Ill Judge 2314 Ryan Andrew J Jr Solicitor Generaluu Total Current Assets 330 262 79 191 80 330 454 59 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Bell Hal Judge Renfroe J L Judge Emeritus Usher Walton Judge Ward Harold E Judge Employees Retirement System Employers Contribution on salaries of City Court Judges for April May and June 196L 1368 3000 2856 197 7421 9 223 01 9 297 22 RESERVES For Public Trust Funds Superior Court Judges Retirement Fund 201 771 bl Solicitors General Retirement Fund ll 6b4 a Land Title Guaranty Fund 9 8dd SURPLUS OR DEFICIT Deficit for Operations Total Current Liabilities Reserves and Surplus 32426873 3 111 36 330 454 59516 SUPERIOR COURTS SUMMARY FINANCIAL CONDITION nif CTtS f the Superir C0UrtS f GeorSia reflected a ficit of 311136 at the close of the fiscal year on June 30 1961 after providing SEli f2f22fr 0UtstandinS payable and reserving 20177161 for Superior Court Judges Retirement Fund 112 664 77 for Solicitors General Retirement Fund and 983235 for Land Title Guaranty This deficit has been caused by not making provision on June 30 1961 for employers contributions on the salaries of City Court Judges retirement for the months of April May and June 1961 Payment of contribution to Employees Retirement System on City Court Judges salaries is authorized by Act of the General Assembly ap proved December 21 1953 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of operating the Superior Courts for the year ended June 30 1961 was 87500000 To meet expenditures approved on budget 13500000 was transferred SSiSsSSXFundas provided by lawmaklllg total The 101000000 provided as the current fiscal years appropriation rsss ssrrt he s s 85433952 of the available funds was expended for salaries of Judges Soltio rOTS GTelfff87m fr Cotingt Expense Allowances of oa d o hFei I571 fr tmVel eXpenSG f JudeS 4750607 as paid t0 the Employees Retirement System as Employers contributions to itrini Srr f CT Jldg6SJ aml Sial SeCU fOT SP Court dge and So icitors General and 699406 remained on hand June 30 196J the end of the fiscal year COMPARISON OF OPERATING COSTS JLmSFT f 100740830 m the ar just closed compare with 94095955 for the previous Bscal period and 95275895 two years ago517 SUPERIOR COURTS Act of the General Assembly approved March 7 1957 fixed salaries of Superior Court Judges at 1250000 per annum and provisions of this Act are quoted as follows 242606 323 Salary The annual salary of the judges of the superior courts shall be and the same is hereby fixed in the sum of 12500 The salary herein fixed shall be paid by the State Treasury in 12 equal monthly installments beginning with the calendar year 1957 and each calendar year thereafter until changed by law The salaries herein fixed shall be the total compensation to be paid by the State to the officials herein named and shall be in lieu of any and all other amounts now provided by law to be paid from the State Treasury except mileage of judges on official business away from home county Acts 1904 p 72 1957 p 273 Mileage of Judges of the Superior Courts on official business away from home county is paid at the rate of 6S per mile as provided by Georgia Laws 1956 Vol I page 756 PUBLIC TRUST FUNDS Public Trust Fund receipts in the period under review were 3799317 for Judges Retirement Fund 1706444 for Solicitors General Retirement Fund and 20922 Land Title Registration Fees a total of 5526683 Public Trust Fund balances in the State Treasury for the three accounts at June 30 1961 were as follows Superior Court Judges Retirement Fund20177161 Solicitors General Retirement Fund11266477 Land Title Guaranty Fund 983235 32426873 GENERAL Shown on Balance Sheet and detailed in within report pages 4 and 5 are accounts receivable aggregating 19180 due from Judges and Solicitors General of the Superior Courts Also shown on Balance Sheet are accounts payable totaling 7421 due to Judges of the Superior Court The accounts receivable and accounts payable referred to in preceding paragraph are due to errors in filing expense accounts and will be liquidated in the next fiscal period518 SUPERIOR COURTS Disbursements for the cost to the State of operating the Superior Courts are made by the State Treasurer upon approvals by the State Auditor as provided by State law Records were found in good condition all funds were properly accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law with exceptions noted Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year519 JUDICIAL COUNCIL520 JUDICIAL COUNCIL OF GEORGIA RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 500000 500000 Budget Balancing Adjustment 14 306 35 Total Income Receipts 500o 00 9 306 35 CASH BALANCE JULY 1st BudgetFunds 992291 1293419 Totals i4i92291 362784 PAYMENTS EXPENSE Personal Services 900 9Q0 Travel 30872 6784 Rents 780 qq 66000 Total Expense Payments 198872 162784 CASH BALANCE JUNE 30th BudgetFunds 1293419 200000 Totals 1492291 362784521 JUDICIAL COUNCIL OF GEORGIA SUMMARY INTRODUCTION The Judicial Council of Georgia was created by Legislative Act of 1945 and is composed of the Chief Justice of the Supreme Court the Chairman of the Judiciary Committees of the Senate and House of Representatives a Justice of the Supreme Court and Judge of the Court of Appeals two trial Court Judges five lawyers in active practice and three laymen the last twelve to be appointed by the Governor FINANCIAL CONDITION The Judicial Council ended the fiscal year on June 30 1961 with 200000 undrawn appropriation funds in the State Treasury and reported no out standing accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of the Council in the year ended June 30 1961 was 500000 which with 1293419 cash balance on hand at the beginning of the period made 1793419 funds available From the 1793419 available funds 90000 was paid as salary of Claude Joiner Jr Executive Secretary 6784 for Members travel expense 66000 rent on office of the Council in Macon and 1430635 was lapsed to the State General Fund leaving a balance on hand June 30 1961 of 200000 The 162784 expense the past year compares with 198872 cost of operating the Council the previous fiscal year ended June 30 I960 and 162000 two years ago GENERAL The State Treasurer is the disbursing officer for the Judicial Council and the accounts were found in good condition All receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucherSTATE LIBRARY 523 pp jHHH 524 STATE LIBRARY RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS APTfrinS 6350000 9151210 Budget Balancing Adjustments 28 012 04 TransfersOther Spending Units 9888 11291 Total Income Receipts 91ilZ76 9139919 NONINCOME Private Trust Funds 68 39 State Revenue Collections Unfunded U245 236 CASH BALANCES JULY 1st Budget Funds 8J State Revenue Collections Unfunded 1145 Total 9571646 11789643 PAYMENTS EXPENSE Personal Services rionsg es Insurance 750 8678 Pensions Benefits OQ500 Equipment J 193376 Miscellaneous 20430 Total Expense Payments 9T599o758 7089a59 OUTLAYS Equipment 931552 1055372 NONCOST Private Trust Funds RQ qo 6839 7091 CASH BALANCES JUNE 30th Budget Funds pfi State Revenue Collections Unfunded S45 nlJ Total 9571646 11789643525 STATE LIBRARY CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Revenue Funds Unfunded to State Treasurer In Transit Budget Funds in Bank 143 In State Treasury 3511974 LIABILITIES RESERVES SURPLUSDEFICIT LIABILITIES Accounts Payable RESERVES Revenue Unfunded Publishing Court Reports SURPLUSDEFICIT For Operations 11481 36 263 40 36 378 21 1143 66 114 81 3511974 35234 55 00 3637821526 STATE LIBRARY SUMMARY FINANCIAL CONDITION The Current Balance Sheet reflects the cash position of the State Library on June 30 1961 and shows no surplus for operations after providing the necessary reserve of 114366 for outstanding accounts payable and reserving til ifn S7eVTe collections t0 be transferred to the State Treasury and 3W511974 lor publishing court reports REVENUE COLLECTIONS In the fiscal year ended June 30 1961 Revenue Collections made by this agency as authorized by the law were 638691 The amount collected Soerrtth11245 at beginning f the ear made a total of 6499 36 to be accounted for of which 638455 was transferred to the State Treasury and 11481 remained on hand June 30 1961 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS SWeAppropriaton to the Library for operations in the fiscal year was IooouUOO From the 3850000 provided as the current years appropriation 112 91 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 3838709 for general oDera tions v Appropriation for the cost of printing court reports in the fiscal year was jJ 1210 mo 838709 net rincome for 8eeral operating expenses and the I I apprPnatlon for Printing court reports together with 26 311 52 cash balance at the beginning of the fiscal year made a total of finVlO 71 available to cover expense of operating the Library and printing court reports m the year J339ll of the available funds was expended for operating expenses 10o5372 was paid for books for the Library and 4255448 for printing court reports leaving a balance on hand at June 30 1961 of 36263 40 in budget funds Of this remaining cash balance 114366 is for liquidation of outstanding report 3511974 is reserved for cost of publishing court527 STATE LIBRARY COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following I statement YEAR ENDED JUNE 30 1961 1960 1959 fi 25 363 74 24 737 30 25 393 92 pZs V iSS Printing Court Reports JJ 5M I Books for Library lu ooa J Totals 8144731 6922410 902661 j Number of Employees on Payroll 7 June 30 9 GENERAL Mr John D M Folger State Librarian is bonded in the amount of 2 00000 with the Columbia Casualty Company their bond number FB9822861 dated October 1 1959 Bond premium has been paid to October 1 1961 Books and records of the State Library were found in good condition All receipts disclosed by examination have been accounted for and expendi tures were within the limits of budget approval and supported by proper voucher Appreciation is expressed for the cooperation and assistance given the State Auditors office during this examination and throughout the year529 DEPARTMENT OF LABOR ADMINISTRATION530 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 135 qoo oo 150 000 00 Budget Balancing Adjustment 15 000 00 TransfersOther Spending Units l127 no 7m Revenue Retained w 1LJ700 Interest Earned 13880 Total Income Receipts jTitToo 16L26R80 NONINCOME Private Trust Funds 1 277 90 5g5 State Revenue Collections Unfunded 3 600 00 3 600 00 CASH BALANCES JULY 1st Budget Funds 225400 State Revenue Collections Unfunded o oOu 00 Total 1582589o 15620210 PAYMENTS EXPENSE Personal Services 10520750 10982494 sesVi S Communication KOO pubrionsPrint1ng SS 1112 insurant indemnities 288 68 Pensions Benefits Miscellaneous Equipment 208 67 Total Expense Payments 15000000 9Tl5o7ooo0O NONCOST Private Trust Funds 1m CASH BALANCES JUNE 30th Budget Funds m o t 338100 4636 80 State Revenue Collections Unfunded 3 600 00 Total 15825890 156202in531 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION SUMMARY FINANCIAL CONDITION The Division of Administration and Inspection of he Pfent of Labor ended the fiscal year on June 30 1961 with a surplus of 463680 available for operations subject to budget approvals and reported no out standing accounts payable or other liabilities REVENUE COLLECTIONS The Division of Administration and Inspection in the fiscal year ended June 30 1961 collected 670000 in License Fees for Private Employment Agencies under provisions of Act of the General Assembly approvedMarch 17 1959 The 670000 collected together with the balance of 3 600UU on hand at July 1 I960 made a total of 1030000 to be accounted for all of which was transferred to the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of this Division of the Labor Department for the year ended June 30 1961 was 15000000 In addition to the 15000000 provided as the current years appropri ation 112700 was transferred to the Division by the Board of Workmen s Compensation and 12880 interest was earned on special rental account making total income receipts for the year 15125580 The 151 25580 income receipts and the cash balance of 3 38100 on hand at the beginning of the fiscal year made total funds avbWth which to meet expenses of the Division in the period under review 15463680 150 00000 of the available funds was expended in the year for the Divisions operating expenses and 463680 remained on hand June 30 1961 the end of the fiscal year532 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION COMPARISON OF OPERATING COSTS The Divisions expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 1961 i960 1959 Personal Services lflq qoa qa lrvc r Travel Expense ZZlt Tf 180 RentsToBldg Authority f I fi Other ExnenP 1159164 2877958 OtherExpense 1105550 1082457 977756 Totals 15000000 15000000 16000000 Number of Employees on Payroll June 30 17 17 lg GENERAL an fepaTrtmentof Labor consists of the Division of Administration and Factory Inspection and the Employment Security Agency the latter being reported under separate cover 5 OOoTlH f Ltr Huiet bnded in the amot of 500000 Bond is written by the National Surety Corporation dated December 29 1958 and covers faithful performance and accounting for all funds coming into the Commissioners hands by virtue of said office of Commissioner of Labor Term of office covered by bond is from January 11 1959 to January 11 1963 and bond premium has been paid to JanuarJ for Son00 f taryTreasurer of the Department are bonded for 250000 each under Honest Insurance Position Schedule Bond issued by the National Surety Corporation dated August 11 1959 In the fiscal year ended June 30 1961 12880 interest was earned on Special Rental funds of the Dept of Labor in the Fulton Co Federal Savings and Loan Association This 12880 interest earned was retained by the Department of Labor and not remitted to the State Treasury follow0118 f Legi8latiVe Act approved March 23 I960 are quoted as533 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board herein after called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority of whom shall be the Acts of the Board The Board in its discretion may from time to time name and appoint as State Depositories of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each Department board bureau or agency and placed in the General Fund Ruling by the Attorney General of the State of Georgia dated September 24 1959 regarding deposit of public funds in Savings and Loan Associations is quoted as follows September 24 1959 Honorable Lowell S Hix Chattooga County School Superintendent Summerville Georgia Dear Mr Hix This will acknowledge receipt of your letter of September 21 1959 You request that this office advise you whether you are entitled to place surplus bond account money in savings and loan associations on accounts which are insured by the Federal Savings and Loan In surance Corporation You cite Section 16437 of the Annotated Code of Georgia in support of your request Section 16437 of the Annotated Code provides in part as follows public corporations and organizations and municipalities and other public corporations and bodies and public officials are 534 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION authorized to invest funds held by them without any order of any court in accounts and certificates of Statechartered associations and Federal savings and loan associations which are insured by Federal Savings and Loan Insurance Corporation and to the extent of such insurance and such investment shall be deemed and held to be legal investments for such funds On February 27 1956 this office rendered an opinion to the Hon orable Charles C Stebbins Jr Opinions Attorney General 1954 56 p 246 in which the identical question which you raised was posed The opinion cited held that such investments were illegal I am of the opinion that the result reached by this previous opinion was correct even though some of the reasoning contained in the opinion itself may not be completely applicable The previous opinion made no mention of Code Section 16437 being based primarily on the provisions of Code Chapter 89 relating to depositories However I would like to call your attention to Section 16402 which provides as follows 16402 A building and loan association or a savings and loan association hereinafter in this chapter referred to as a State chartered i association shall be defined as a local mutual institution chartered under the laws of the State of Georgia without capital stock which does not receive deposits but which derives the greater portion of its capital from the sale of its shares Title 12 USCA in authorizing the establishment of Federal savings and loan associations refers to them as local mutual thrift institu tions 12 USCA 1264b provides Such associations shall raise their capital only in the form of payment on such shares as are authorized in their charter which shares may be retired as is therein provided No deposits shall be I accepted and no certificates or indebtedness shall be issued except as for such borrowed money as may be authorized by regulations of the Board Article VII Section V Paragraph I of the Constitution of Georgia Ga Annotated Section 25801 reads as follows535 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION The General Assembly shall not authorize any county municipal corporation or political division of this State through taxation contribution or otherwise to become a stockholder of any company corporation or association or to appropriate money for or to loan its credit to any corporation company association institution or individual except for purely charitable purposes This restriction shall not operate to prevent the support of funds by municipal corporations within their respective limits See Georgia Code Annotated Section 25604 for similar provisions relating to the State Since both Federal and State savings and loan associations are mutual institutions operating without stockholders it appears that one who opens an account with one of these institutions is not a de positor as this term is used with relation to a commercial bank Rather such a person becomes a partial owner of the savings and loan asso ciation I believe under these circumstances the constitutional pro vision quoted above would prohibit a public officer from opening an account in a savings and loan association with public funds entrusted to his care Any provisions of Section 16437 of the Annotated Code which are in conflict with these constitutional provisions must be treated as being unconstitutional and void Hence I reiterate my previous statement that the opinion of February 27 1956 Opinions of Attorney General 195456 p 246 is correct in holding that it is illegal to deposit funds raised by a school bond issue in a Federal savings and loan association However any reasoning contained in that former opinion in conflict with this opinion is expressly disapproved Since the Attorney General may give opinions only to the Governor and the heads of the various State Departments on matters pertaining to the operation of the State Government my views in this letter must be accepted as unofficial and personal With kindest regards and best wishes I am Ferguson ECeh cc Honorable B E Thrasher Sincerely The Attorney General 536 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION Books and records of this Division were found in excellent condition all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner and the staff of the Division for the cooperation and assistance given the State Auditors office during this examination and throughout the year537 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY ihhiv 538 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 8500000 8500000 Revenues Retained Grants from U S Government 451185182 448455450 Earnings 198 50 Transfers Other Spending Units 2044743 1894351 Transfers from Public Trust Funds 12075000 25895615 Total Income Receipts 469715439 480976564 NONINCOME Public Trust Funds Contribution by Employers 29 006 636 06 37177 812 54 Interest from U S Treasury 396258151 451728623 Transfer to Budget Funds 120 75000 258 95615 Private Trust Funds 9663202 10092255 State Revenue Collections Unfunded 415429 119493 CASH BALANCES JULY 1st Budget Funds 6002604 38458725 Public Trust Funds 14013812067 14430793303 Private Trust Funds 291679 247030 State Revenue Collections Unfunded 25 004 95 29159 24 Total17787247672 19106978570DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY 539 PAYMENTS 1960 1961 EXPENSE Personal Services 315471488 342577564 Travel 11007953 12499481 Supplies Materials 7495735 9785099 Communication 3609794 3628997 Heat Light Power Water 2393967 2496386 Publications Printing 81 983 68 133 036 73 Repairs 937014 1062583 Rents 46885753 50117781 Insurance 53350 79412 Indemnities 67391 98237 Pensions Benefits 25479575 27151304 Equipment 3239101 7129100 Miscellaneous 382444 696561 Total Expense Payments 425221933 470626178 OUTLAY Land Building Personal Services 5813 36 Contracts 12037385 24240261 Equipment 1129624 NONCOST Public Trust Funds Unemployment Benefits 28 678 655 21 46 691772 28 Private Trust Funds 9707851 10073685 CASH BALANCES JUNE 30th Budget Funds 38458725 22857890 Public Trust Funds 14430793303 13905230337 Private Trust Funds 247030 265600 Revenue Collections Unfunded 2915924 2796431 t Total17787247672 19106978570540 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Cash in Banks and in U S Treasury State Revenue Collections 27 964 31 Budget Funds 228 578 90 Public Trust Funds Contributions and Benefit Funds InU S Treas13468197679 Benefit Fund 430706817 Clearing Account 63 258 41 139 052 303 37 Private Trust and Agency Funds Group Insurance Fund 863 88 Bond Purchase Fund 1792 18 265600 13931150258 Accounts Receivable Budget FundLawyers Title Ins Co Dep 8361 2 0Q 139 311 50458 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES Outstanding Purchase Orders and Accounts Payable 11564585 RESERVES Public Trust Funds Unemployment Compensation139052303 37 Private Trust and Agency Funds 2 6m 00 State Revenue Collections To be funded to State Treasury 2796431 13908292368 SURPLUS For General Operations Subject to Budget Approval U2 935 Q5 139 311 504 58541 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY SUMMARY FINANCIAL CONDITIONUNEMPLOYMENT TRUST FUND The Unemployment Trust Fund is created by a tax on employers for paying benefits to eligible unemployed and is treated as a Public Trust Fund administered by an agency of the State Government although the con tributions to the Fund are transmitted to the US Treasury Department The balance in this Fund at the end of the fiscal year on June 30 1961 was 13905230337 of which 13468197679 was held in the US Treasury and 437032658 was on deposit in banks This compares with 144 30793303 in the Fund at the beginning of the fiscal period the decrease of 525562966 representing the excess of benefit payments over contri butions and a transfer to General Fund as follows Contributions4169509877 Less Benefits paid to Employees 4669177228 Transfer to General Fund 25895615 Decrease 525562966 FINANCIAL CONDITION There was a surplus of 11293505 in the General Operating Fund of the Division at the end of the fiscal year on June 30 1961 after providing the necessary reserve of 11564585 for liquidation of accounts payable and purchase orders outstanding PRIVATE TRUST FUNDS Private Trust Funds held by the Department on June 30 1961 amounted to 265600 of which 179212 was for purchase of US Bonds for employees and 86388 for group insurance premiums REVENUE COLLECTIONS Interest and penalties collected from employers in the year amounted to 65 408 96 which with a balance of 2915924 on hand at the beginning of the period made a total of 9456820 to be accounted for Of this amount542 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY jf WaS Pald hlt0 the State Tasury as provided by law and 2796431 remained on hand June 30 1961 to be transferred to the State Treasury in the next fiscal year AVAILABLE INCOME AND OPERATING COSTS State Appropriation for that part of the cost of operations of the Em ployment Security Agency as authorized by Act approved March 8 1945 for the year ended June 30 1961 was 8500000 Grants to the Department by the US Government were 4 473 109 50 and l4500 WaS received from the Bureau of Labor Statistics and 4850 from the Tennessee Valley Authority and 15000 from Parkine Lot rents and 25895615 was transferred from the Benefit Account makine total income receipts of 482870915 From the 482870915 received 790694 was transferred to the De Infill 5T eXPenSe f Cllectmg deliquent accounts and 1103657 to the State Personnel Board for pro rata cost of Merit System Administration leaving net income available to the Department of Labor Employment Security Agency of 480976564 The 480976564 income together with 38458725 cash balance at the beginning of the fiscal period made a total of 519435289 funds available for general operations 496577399 of the available funds was expended in the year for budeet TPPrTn tn T1186 and Utlay and 22857890 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and purchase orders and the remainder will be available for expenditure in the next fiscal period subject to budget re approvals K COMPARISON OF OPERATING COSTS b ltDepartrae1 or the pM hree H543 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 Personal Services 342577564 315471488 320681078 SSSX5S m uj j Supplies Materials 9785099 7495735 7150540 Communication 3628997 3609794 4036768 Heat Light Water 2496386 2393967 2119222 rntinTpubIS 13303673 u6b 9i98588 Repairs Alterations 1062583 937014 11279 01 RentsBldgs Offices and Equipment 43064252 39429790 38513518 Advance to State Office Bldg Authority 7053529 7455963 7241102 Insurance Bonding 79412 53350 55269 pTsions ToKet System 27151304 25479575 24993441 Indemnities 98237 67391 134521 EauinTent 7129100 3239101 6357648 Equipment 382444 498978 Miscellaneous b ybo oi oc Lands Buildings Per Imp Eq 25951221 2037385 Totals496577399 437259318 434072385 Number of Employees on Payroll June30 765 816 GENERAL The Department of Labor consists of the Employment Security Agency and the Division of Administration and Inspection the latter divisionbeing reported under separate cover Fidelity bond Name Schedule with Automatic Coverages is on file issued by the United States Fidelity and Guaranty Company number 2300207227744 Schedule attached to and forming part of bond 23002 07227744 effective for term beginning September 10 1960 lists names of employees and positions covered Coverage on each of three accountants is 500000 and other employees are covered for 200000 as listed m schedule Time limitation made a part of the condition of the above bond is quoted as follows 2Loss must be discovered as to any employee causing the loss before the expiration of three years from any termination of this insurance either as an entirety or only as to such employee whichever first occurs The insurer must be notified within fifteen days of the544 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY discovery Within three months after discovery proof of loss must be hied with the insurer in itemized form duly sworn to The insurer shall have the privilege of examining all records and evidence pertaining to the loss No suit to recover for a loss shall be brought after the expiration of fifteen months from filing of the proof Any of these limitations if void under the law applicable to this bond shall be ex tended to the shortest period permitted Books and records of the Employment Security Agency are well kept all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Agency for the cooperation and assistance given the State Auditors office during this exam ination and throughout the year546 DEPARTMENT OF LAW RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS ASP7 O0000 300000 Budget Balancing Adjustment 15618001 106 647 37 Revenues Retained Transfers Other Spending Units 21246 325 14 Total Income Receipts 40596755 43132223 CASH BALANCE JULY 1st Budget Funds 352643 Total 40949398 432i52a70 PAYMENTS EXPENSE Personal Services 349 m 3 g3 avei 869002 8008 08 Supplies Materials 3 72678 Communication 34 PubUcations Printing 3 077 25 JJ Repairs Rents Insurance 47 50 Indemnities pensions Benefits 24gg Total Expense Payments 40829251 43US993 CASH BALANCE JUNE 30th Budget Funds g Total 40949398 432i52370547 DEPARTMENT OF LAW SUMMARY FINANCIAL CONDITION The Department of Law ended the fiscal year on June 30 1961 with a surplus of 69269 in operating funds after providing for salaries payable in the amount of 17448 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Law in the vear ended June 30 1961 was 32500000 To meet expenditures approved on budget 10664737 was transferred from the State Emergency Fund as provided by law making total allotment for the year 43164737 From the funds provided as the current years appropriation 32514 was transferred to the State Personnel Board for the prorata expense of Merit System administration leaving net income of 4313222d The 431 322 23 income and the 120147 cash balance at the beginning of the period made a total of 43252370 available with which to meet budget approved expenditures 431 699 43 of the available funds was expended in the year for items of expense which had been approved on budget and 82427 remained on hand June 30 1961 the end of the fiscal year548 DEPARTMENT OF LAW COMPARISON OF OPERATING COSTS Expenditures by the Department of Law for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 M J25E 3708Zlll 3 22 f SSS JESS Communication q 777 fi7 n Q 414 Hd r y ifOi 969034 Q Q9 Qd SSS8 PUbllCatlnS 4 3 07725 i S S Rent 181 10625 I IHS 8640 214 33 fi in Insurance Bonding 4750 40 Pensions To Ret System 19 550 87 19124 33 16 026 68 Pennons To Soc Security 4 750 83 4 824 f3 indemnities x l910 Equipment 10 lg6 53 Miscellaneous j6522 Q2 9W Totals 43169943 40829251 3527 Number of Employees on Payroll JUne3 48 53 47 The Departments expenditures for operations the past year had a net increase of 2340692 accounted for by an increase of 21111 16 in personal services and an increase of 229576 in total of other expense payments Included in personal services for the fiscal year under review was the amount of 4252478 in fees paid to Deputy Assistant AttorneysGeneral appointed under Executive Orders to represent the State in specific matters In the previous fiscal year fees paid to Deputy Assistant AttorneysGeneral amounted to 2575000 vneiai GENERAL mTmnmtt0TleGTa fne Cook is bonded in the amot of OI Z Tot atunal CorPOTation bond 4030030 dated October 28 1958 on which premium has been paid to January 1 1962 The condition of the obligation of this bond is as follows Whereas the said Eugene Cook has been duly elected to the office of Attorney General of the State of Georgia for a term of four years commencing on the 1st day of January 1959 and ending on the 31st day of December 31 1962549 DEPARTMENT OF LAW Now therefore the condition of the above obligation is such that if the above bounden Eugene Cook shall on and after January 1 1959 and during the remainder of the aforesaid term faithfully and truly perform all the duties of his office and shall pay over and account for all funds coming into his hands by virtue of said office of Attorney General as required by law then this obligation to be void otherwise to be and remain in full force and virtue Floy C Stephenson Cashier of the Department of Law is bonded for 500000 with the National Surety Corporation bond 1573592 on which premium has been paid to July 31 1961 The condition of the obligation of this bond is as follows Now therefore the condition of this obligation is such that if the Principal shall during the effective period of this bond well and truly perform all the duties of and account for and pay over as required by law all funds coming into his possession by virtue of his office or position aforesaid then this obligation to be void otherwise to remain in full force and effect subject however to the following further conditions which shall be conditions precedent to recovery hereunder 1 This bond is effective for the period beginning July 31 1955 and is continuous from its inception to its termination as provided in Condition 5 below 2 This bond does not cover a loss arising out of any acts or omissions occurring prior to its effective date b any shortage of funds or property existing prior to such effective date not funds or property applied to any such shortage c loss arising out of the failure suspension or restricted operation of any bank or banks depository or depositories any law decision or ordinance to the contrary not withstanding nor d loss arising out of the Principals failure to collect taxes 3 The amount of this bond as above set forth is the Suretys maximum aggregate liability hereunder and neither the duration of the coverage nor the basis upon which premiums are computed shall render such amount cumulative 4 Upon discovery by the Obligee of any fact or circumstance indicating a possible claim hereunder immediate written notice thereof con taining all details then known shall be given to the Surety at its office above550 DEPARTMENT OF LAW 5 All liability of the Surety hereunder for the future acts and omissions of the Principal shall terminate at the end of the period shown in the Whereas clause above unless terminated earlier upon the happening of any of the following events a discovery by the Obligee of any dishonest act or omission of the Principal or b the Principal ceasing to occupy the office or position above set forth or c the giving of written notice by the Surety to Governor of the State of Georgia of the Suretys election to terminate which notice shall be effective thirty 30 days after its receipt Legislative Act of March 7 1961 provided that the contingent expense allowance of 240000 per annum paid to the Attorney General was in lieu of any and all travel expenses and expenses of purchasing a personal auto mobile On March 14 1961 and again on March 19 1961 Attorney General Eugene Cook traveled by way of airplane to Brunswick for which he submitted transportation bills and was reimbursed in the amount of 4290 Legislative Act quoted above does not provide for reimbursement of travel expense to the Attorney General after March 6 1961 It was also found in the course of the examination that Attorney General Eugene Cook was entitled to 17448 additional compensation on June 30 1961 for membership on certain Boards that had been certified to but for which he had not received compensation From the foregoing it will be seen that there was a net amount of 13158 due to the Attorney General Eugene Cook on June 30 1961 and proper adjustments have been made since July 1 1961 to liquidate this balance due Mr Cook All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the Attorney General and the staff of the Department of Law for the cooperation and assistance given the State Auditors office during this examination and throughout the yearMEDICAL EDUCATION BOARD 551 552 MEDICAL EDUCATION BOARD RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 15000000 15000000 Revenues Retained Interest Earned 294951 326996 Total Income Receipts 15294951 15326996 CASH BALANCE JULY 1st Budget Funds 4191552 3808752 Total 19486503 19135748 PAYMENTS EXPENSE Personal Services 641320 733335 Travel 50 40 61 g0 Supplies 218 54 240 4Q Communication 20665 16520 Printing Publications 388 00 516 80 Repairs 25 oo Insurance and Bonding 5000 50 00 Scholarships 14942572 15264496 Total Expense Payments 15677751 16101251 CASH BALANCE JUNE 30th Budget Funds 38 087 52 30j 34497 Total 19486503 19135748 MEDICAL EDUCATION BOARD SUMMARY 553 i INTRODUCTION The State Medical Education Board was created by Amendment to the State Constitution as proposed in Resolution No 32 approved February I 21 1951 for the purpose of providing loans and scholarships to students fl desiring to study medicine and to engage in the practice of medicine Members of the Board are Dr Carter Smith 1938 Peachtree Rd N W Atlanta Georgia Dr John N Shearouse Lavonia Georgia Dr J Hubert Milford Hartwell Georgia Dr Milford B Hatcher 781 Spring St Macon Georgia Dr Fred H Simonton Chickamauga Georgia Mr L R Siebert Secretary of the Board of Regents of the University System serves as Secretary and Treasurer of the Medical Board as provided in the Act creating the Board FINANCIAL CONDITION The Board ended the fiscal year on June 30 1961 with a cash surplus of 3034497 and reported no outstanding accounts payable or other liabilities on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Medical Board in the fiscal year ended June 30 1961 was 15000000 In addition to the appropriation funds provided the Board received and retained 65671 interest on funds deposited in savings account and 261325 interest on Scholarships refunded making total available income for the year 15326996 The 15326996 income receipts together with the 3808752 cash balance on hand at the beginning of the period made total funds available 19135748 836755 of the available funds was expended for personal services travel and other operating costs 15264496 net was paid to medical students as scholarships and 3034497 remained on hand June 30 1961 the end of the fiscal year This remaining cash balance of 3034497 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal year subject to budget reapprovals 554 MEDICAL EDUCATION BOARD COMPARISON OF OPERATING COSTS The expenditures for the past year are compared with those for the past two years in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 Personal Services 7 333 35 Travel Expense 6180 Supplies 24040 Communication 165 20 Printing Publicity 51680 Repairs Rents Insurance Bonding 5000 Equipment Subtotals1 8 367 55 Scholarships 15264496 Totals 16101251 Number of Employees on Payroll June 30 6 6 413 20 6 592 90 5040 5040 218 54 24000 206 65 184 70 38800 332 84 2500 2628 5000 5000 229 95 7 351 79 7 707 07 149 425 72 146 278 54 15677751 15398561 GENERAL The Amendment to the State Constitution which created the State Medical Education Board provides that should a scholarship recipient withdraw from school or fail to abide by the contract with the State Medical Education Board the scholarship is to be repaid to the Board with 4 interest calculated from the date of each payment on the Scholarship Mr L R Siebert SecretaryTreasurer of the Board is bonded in the amount of 1000000 for the faithful performance of the duties of his office and the proper accounting for all funds coming into his hands as such Secre taryTreasurer as required by law This bond is written by the Royal In demnity Company Bond No 007644 dated April 1 1953 on which premiums have been paid to April 1 1962 Appreciation is expressed to the Board Members and the Secretary Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year555 MEDICAL EDUCATION BOARD 4 13 CO 3 Ti ri U O cm a 11 o c2 o o o o 2 9 lO O U3 15 ft 5 ri o 5 ri M oo o co H M fc 5 PS 13 O o H Q c2 w PS U w H O eg D O 220 O fl t g Pn 0J 5 a Q k co CO M O H P Eh PS a OS o OS lO t ri p 03 Ph o o c ri p 3 P O O H ri n S H 2 SSx x o 0 d CM O pq 2 CO H a3 00 pq P lO o o O H o ft O o a w cd a Ph CO CO 3 CM H a H o o ri ft o m ft 03 w 03 ri a3 CO PS ri ri o ri S ri ri 3 ri g o pq 03 jj 00 CO ri co t m CO s o a o ri ft o 00 a PS Si PS I M t 2 2 CO w556 MEDICAL EDUCATION BOARD c8 O O w o o o 0 M a g 0 O n I at a CO i s a CO O a o CO Q OS O 3 D 2 o 43 m m 32 o 8 2 i8 P C S 8 8 8 8 8 8888 1 I I I 1 w fT co co T co 32 557 MEDICAL EDUCATION BOARD Eh P o o o o o o 3 a 01 S a a a a a w 3 ft s d 1 5 2 a 3 rH S w w P5 o o w 15 Q H Q g H H 3 m El PU tx H d 3 43 221 O c3 H a c 5 o 4a el o o x Eh H J w w P3 t 3 2 HH 03 i5 Q C3 PS o w o h O w C3 H h jh r 01 O 3 o i d 6 2 a rH M 3 Q s 3 o a o CO 0 o o ft o CO o i d 0 o 2 3 M d 3 is so a 5 S a d B d d o d 3 i el 03 1 o 60 d 03 N 2 Hs d a r d 03 c3 03 H 03 3 03 d 2 Ski oi d pq Eh Ph Oi W W 1 H En 3 S d to 01 h o3 o3 S 2 3 2 01 3 o3 w 03 rN O 01 j d o d o o h 03 03 o m m n558 MEDICAL EDUCATION BOARD Eh O IO lH iH as h CO a M t O S 3 o 13 2 e to 3 Sg ci w o TO 1 A H K s w OS S o a o w Q w Q w PS Amount Paid Previous Periods B 51 w H 03 Q Q Q I a o O o a o ft o CO g ls o ft ft o CO O OS O H O O w O n H o o 03 Q S O h m S 00 J H oj o3 3 3 2 5 2 8 2 Oj Hj U g f CD PQ pq pq 23 hl a to Wl a T3 o to w pq 15 3 a a P d J CD 03 a w W S to u pq a m Cti S CU ja a do la d I o a o m n o pq pq pq a O to si pq559 MEDICAL EDUCATION BOARD IS oS a 5 c S R c 2 2 H m C3 H S SO Ph s CO OS O a o CO H is Q H Q H 2 O o8 CD 2 73 iH O rH cm a o O C5 Pi o H fa o fa o fa ha 3 fa 0 3 fa co M M M Ph to J Mi 73 a 3 cS 5 S fa m S i3 h Pi CD bfl co N X S 2 pq o c3 l CO L O j 13 2 Ct5 Si HS GQ c i m M W q n a o Pi CD K 3 CD CIS a 3 o cci M w a q o s pq o 0 S J h o o o 8 CD 6 o S g 5 hr to u co o g 3 S H q 5 D O bo q u H P U 5 S d O560 MEDICAL EDUCATION BOARD kO rH rH 2 w c e art H w P O e8 a 2 g P S fi CO W 3 3 s s 8 8 B H M 03 o 3 W T3 J R o 13 g Ph fl P m O o o o 3 S S Sasg w s d g x o o a erf G w pq S O a s Ph cS S S i O 15 o h rtgcSO I 3 w o ri o 6 o n s a o 3 pq o D O O561 MEDICAL EDUCATION BOARD 12 oS Q 5 q rt S CD OS o aid ear ided 061 w to i z W s fc 02 O 6 15 4 CG Q w Q W 22 O H 2 i3 PLH B3 W i Bfl o o o o o CQ l CD M Jh H O 0 O a a a o o H o 4 A o 4 ft ft 3 ft o o 01 o 03 CO CQ CQ o 3 19 o o o H C5 w lJ O o o l Q H S 03 o X 5 gH O o in N rl 0 q fl Pi 5 4 p i 0 f O q o Ci3 tsl 3 O rj ti O 3 R a a xf o o q p O o a Pi in si 0 i W 3 CO 03 Pi O H 13 SOtih c3 o 035i2 MEDICAL EDUCATION BOARD O Eh t Eh Q 8 8 S 8 O h o in cm 5 W rH lO d IB Nfi2 8 5 o I1 d u th ti CO a lH CO J O u CO W Q w Q 2 35 o 3 2 o W CD M CO s22o 9 8 8 CM 8 CM CO CO CO cm CM I Q CM 8 8 CM 8 8 cs o o 3 o o P o CO H O 6 H X J J H 0 33 u l s J d 7 0 d u bi 3 Q s 0 W H 9 a o M d o O 3 a M o 3 d S W O 09 So3 3 s o j S o O 2 s n s S a 3 d S o O i d d S 8 g5 P h fa fa B o s o 3 o o CO d cS s a 4 w oj en rS 0 d Q 2 P H V r VU Ji c 2 S w o M 2 a a 2 W 03 X Ph o o o O CO 0 DO S d a 03 0 3 0 o Q w no d o j o n DO s 2 a W d 3 o X 03 03 3 H CM d CO cj M s o o563 MEDICAL EDUCATION BOARD Ei P o o B o M O O O O O IH h 02 O 3 8 72 P HH 02 PS 9 12 O W O 02 43 g Pn A H CO 15 Q w P w w l 33 p 2 2 o O 03 TJ 03 g 02 02 H 03 P P P i is a o o pcS O H O H 3 o o a 0 o o p o H 0 s Pi 03 S is 2 j 0 03 Ph tf O nj a 7 ti P a D 9 P D h I d S o S o o ri p c3 W iH dSQ 3 o3 Ph 03 2 a M c3 P P 1 P X a H o 3 M g S H 03 Ph www p g 03 00 w ill S ri w w Is Eh a w 1R564 MEDICAL EDUCATION BOARD 3 H H o o o 2 ft Ah ISfla a i to to w CO o X o CO Q w a co co H 05 Q Q a S w S 8 8 o 8 i o g 11 S a o o O tf O w O o H o H 3 o o si o S o ft o 3 M 3 o 8 c 3 Sh O 5 0 02 j x W H a 3 Q2 Kj O S 3 W 5 IS 4 t w o 3 O ft o 5 g o w w w w ri o o S w C3 a a O 03 W 3 2 W S u 2 a p M pq ft B oO 3 3pi 3fl W W W W W 3 PQ w B565 MEDICAL EDUCATION BOARD A D O cm a s J VI g a e H a O 3 H o s 02 CO hi W K fc in 15 O Hi O a o CO P H Q Tl tH T3 Si OJ Si O o Fh tx H 1 CD o O ft Fh ID Cm o 8 8 el o O o w o o H H il il o o o A ft o CO d S n 1 PQ E jj O K H B in S3 M O o ha 0 03 W 03 Pi O El d s i H3 rt El 3 o qj f D O go S w o 15 o ft o 2 PQ 0 2 1 o3 d S o in oo M i 03 1 W566 MEDICAL EDUCATION BOARD Eh HJ a CV w g S o CO Ph w CO O W o CO w g 9 a w Q T1 H d 03 0 aj CO cS d Q Ch h el w CO CD 2 2 o o O O O w O h O H s O CD a s 3 d 33 Q o tx O S w W M 03 D 5 s 8 5 tf W o A o 03 a Q S 2 p a 3 03 CD D K en o O 03 j M M M M M 3 c3 60 oj O tfl O cS t1 567 MEDICAL EDUCATION BOARD 2 o Eh P Q a O 3 Tl n u o h t a tH i CIS e3 ft S BM s 3 HH o H s CO Ph w CO o a o CO 2 5 O cd g Ph H to d o C CO H CD s w z o is Q w Q w Ph w 3 2 2 o O cS g s s J3 s o u O oi o w o H O H iJ iJ O o J o HH o 9 3 o o 3 a s CM 8 8 cfi O 3 D CD H m ro il OS as o h c3 Hi 8 8 8 8 8 8 o ft o W a o u c3 a a 3 is 3 C5 Ph 5 Q w CD So 3 oS a tfl d Q 3 0 Q 2 r 3 2 0 S o S m d oS W 3 H i a hi m m a s ti ui C568 MEDICAL EDUCATION BOARD 3 o o o o o o o o o o o o o o o o o o o Q 5 o o in o m o lO o m o m o o o o o in o in d o in d m 43 g lH CO f 2 3 TH S a o 3 S 2 o a CO a O o CO 15 Q w Q w to Si8 S a 2 s o s o o e o H o H 3 O u o d o en o A ft o CO q a El El El 15 o id o ft El o 3 CO w 5 lH a X w o o o 03 CO O CD M hT a p n S o3 O tH o 0 O CO o Cll h E fl El fl t OJ cd Kl CO o Ph 03 e b 3 s a a 3 M So o fi ft o CO El 3 Ej CD 3 E3 El B 3 P S W 0 d 5569 MEDICAL EDUCATION BOARD o o o a a D a U ii a u w 11 Sgfi M3 w m H OT D M 15 9 o a o P H Q g 3 3 3 a o o C5 P3 O H o o H C3 H o o o J CD fa 3 a 9 o o o o o o d H 03 A o 9 o o o S w 3 is P J P5 o P g is c a O PI o A a o CO o a Hi Ph o rj CO 55 K O570 MEDICAL EDUCATION BOARD Eh Q O O o Q 10 m l CM CM CM iH f 8 5 o a 2 M CO 0 IH GO IH o w o 73 Princip Amoun Rfd In Cash tH CD a a H a2 is f o e o o to W fc 6 is M M Q 3 O eo w ft ft Pi fl 8 8 8 8 8 8 8 02 M 3 Q Q Q E 9 S3 a o 0 en o w O h O w O o CD a C3 15 OS o s o a o CO a o o CO w cd u S Q o W S3 o a Sg a g a m S3 o co a Ph 3 bo 3 a a a CM O a CO 1 a fn 03 M 3 cm 3 h cfi CO g a g cD c o a a o w a a W S o OJ a a a o O 3 o CM 3 OS o a 1 0 pT CT 9 oc j H fe a a c pq a CD CO M 0 a a M 3 o3 J571 MEDICAL EDUCATION BOARD E1 o Eh fc Q o o o 4 01 3 O r e 2 s m w S 9 fi ri o H 3 12 Ph t w CO 03 hH O a o CO 5 Q H O PS 3 a 13 H fan fl 322 5 P eS C Ph o o o o lO o lO o o rH o o o CO d o lO d d o o w Ph Q Q Q H S 5 K ri o O O A O H c o 3 Hi 2 o 1 a o a o a a o m m in yj CD r5 N H O O P O H fri V Za Q o o H Ph Ph 3 a en g Ph lT ri m 0 ri ri CO ri o s o 3 M Ph Ph O ro m j CO fl tn rH 0 ph hi w rt ci a O 03 B P 15 S 03 M o m Ph a 03 03 i D 03 ri GO rri O O a a x 03 g O O Ph Ph572 MEDICAL EDUCATION BOARD Eh S 8 S 2 5 55 o n 02 to u ii H g h H s 8 S a u w M 3 22 o 2 p S o H O w H 0 J 11 s H fc ft b 1 to fl X o w T O H 5 S o S a 0 p g iflS O 3 5 rf S S a t w P s 23 S 5Q Dooas Q o S pq S S 60 o O 0 Hj IBHMMEDICAL EDUCATION BOARD 573 3 n o 3 15238 s o t2 C3 9h Ed a 02 03 15 O o Q w Q H 03 U H a 2 3 2 O c3 o o o o o o o o d o o d d d m o 3 o o C5 05 O w O fa o H C3 J fa J P g d 3 O ft o CO i 01 O S ts o SssS Q g m s co 3 c fa 2 x pq C 3 3 3 03 o o CO fa 3 PM m a r B aS fe o n 0 go S B Ei H o o 03 3 i O o 03 O 0 il PI o 3 if sb a co o 3 3 60 3 J i j CQ a A 03 a Pi CO M 3 o 3 FH 574 MEDICAL EDUCATION BOARD O Q h CO 2 2 2 2 2 o o o o o o 0 g tn a 5p ft S S o 1 fl w rt 9 H W d C O H t O OS 3 o 3 3 a A o a r5 lJ CO to w Z w M i5 O a o w Q w 11 s Amount Paid Previous Periods B B c fl o O o fl ft o co 0 PS o H 0 h VI O w H M Q H O iq tf Ul i5 o g Q s S a O O fl H 5 1 Q 3 0 H H a S fl 5 a w hi fl g 03 fl fl oj 03 CO fl O HI U V W Q B B fl 60 fl a n 0 2 fl 3 3 5 fl O O as fl fl fl 5 fe a o fO 5 pq S3 S H S 1 fl OS 03 ui 03 O o a r4 A a o o 03 a fl fl w 4 flS O 03 S 3 03 60 103 o o 3 j a i a 2 o H 2 rH rH IT3 575 AT ON BOARD o o o a OJ o o o o GO o O o o o o O o IT3 IO CO IO O o t t CO t IO io co eo co of C co CO a Q C 2 a 5 q F 5 o 43 2 Si5 o 3 S 2 2 14 O w o 03 i5 Q w Q w H I TJ O 3 1 I Pi o o o O P3 O w O o u H o o 14 O h4 Q w S o o CJ d 3 Pn 3 H 5j a 0 3 H ft d 2 a 2 2 slo q W ft Tl T3 3 P o o a p O cut cd d CD a ge go ft H q 3 lS H n 03 s 03 O w 03 M o 15 cd q a a aj ft IO 03 03 n cfi g O d B P Q Pi o c3 03 o 1 o ft o CO o cD O Ph w 9 o q o M q j 2 O CD M n CO H 57G MEDICAL EDUCATION BOARD 88 S o Eh S Q o o d a O W 3 S d w II CO O c2 CO tH H w 1 OT 15 3 o a o Q H W i 3 d O o 3 a 2 o O cj 3 3 3 I ol 2 5 o o O c o o co M pi o a CO 2 3 s s w a 3 9 o o 03 t a3 r A Ph m o A ft o CO aS d 3 H cij a O CD 3 E CO o O 3 3 S 3 o D bo 3 hI os M 3 t3 Q oj d d 03 a ol W d o CO 3 S3 O 3 3 rH CO In 0 S CM M X tf 577 MEDICAL EDUCATION BOARD o o o d O tH a CM ft SpS d 8 Jj CO en 3 3 o 2 a 03 0 2S 2 e w to a Ph h 13 o Ah lt w X S5 W P PS 13 4 01 o H Q SS H s 2 pt to O HI o in o ca PS H f Ef xn W PS Q Q Q g H 3 Sz t el o O H W o o o tH Q H s X PS PS H H Pi d o3 d si 03 y 03 CD en OJ I as 2 O ft Pi en O 33 H 03 H fl B O o3 OS M H ri ft J3 o3 I 3 S Ph CD CD Pi 0 03 a s 0 a d w en u 0 S5 M CD J O PS jZ 03 03 O 03 43 Pi tf 43 Pi w 43 Pi 03 4J 03 3 a 03 43 H PS 0 g3 3 CO o u u CD 1 3 1 X cu m 03 O 03 5 O e4 CD in CO CB ls CD o Ml S 43 o 4H o3 ls 0 en H M w 03 n 03 43 CO CO PS S 5 03 OJ 1 s pi m 03 ci CO iff 03 1i 50 CD 01 43 CD la w 15 pq P 578 MEDICAL EDUCATION BOARD cS T3 Eh fc Eh g 8 iH I 25b 8 3 B r th J P is w ra w r o H H H s D O o V fc 8 8 8 8 8 H W Ph M H w H 11 s a S H 5 3 fc a a S 0 C3 CO j 3 o 0 1 io o O i c th S3 e 22S2P S w S 3 5 a 5 5 5 j W i h o Eh c3 a M w W o 3 a 579 GEORGIA MILK COMMISSION580 GEORGIA MILK COMMISSION RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS APProPations 15000000 Budget Balancing Adjustments 54 677 67 Transfers Other Spending Units 3001499 Total Income Receipts74628 NONINCOME Private Trust Funds 7g5 4Q CASH BALANCES JULY 1st Budget Funds Private Trust Funds T0ta1 19319969 PAYMENTS EXPENSE Personal Services 116i74950 rave 3337507 Supplies Materials no 104598 Communication 5 357 g3 Publications Printing aiicn n O 101 DU Repairs D 32305 Rents 145 44 Insurance Equipment Miscellaneous Pensions Benefits Total Expense Payments 179 740 18 NONCOST Private Trust Funds 10b b5 CASH BALANCES JUNE 30th Budget Funds 12 674 11 Private Trust Funds lo O 19319969 19779584 1961 185 000 00 2 000 00 183 000 00 2 102 98 12 674 11 1875 197 795 84 127 354 02 35 883 02 1 159 69 2 624 92 7 358 47 613 13 236 40 2 848 70 177 49 10 041 44 188 297 28 2 102 7 376 83 1875581 GEORGIA MILK COMMISSION CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Budget Funds 737683 Agency Funds Employees Bond Purchase Fund 1875 aaooa ACCOUNTS RECEIVABLE Tax on Plane Ticket LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable l a Purchase Orders Outstanding 85957 26m 32 RESERVES For Agency Funds SURPLUS For General OperationsSubject to Budget Approval 451 740009 1875 4 703 02 7 400 09582 GEORGIA MILK COMMISSION SUMMARY INTRODUCTION Act of the General Assembly approved February 17 1959 abolished the Georgia Milk Commission and transferred the administration of the Milk Control Act to the Department of Agriculture of the State of Georgia effective as of April 1 1959 Provisions of this Act are quoted in part as follows SECTION 1 An Act creating the Milk Control Commission and defining its duties powers membership and regulating the sale of milk and known as the Milk Control Act approved March 30 1937 Ga Laws 1937 p 247 as amended is hereby amended by adding to Section 2 the following The Commissioner means the Commissioner of Agriculture of the State of Georgia The Director shall be included within the definition of Chairman SECTION 2 Said Act is further amended so as to provide that the administration of the Milk Control Act shall be transferred from the Milk Control Commission as heretofore constituted to the Department of Agriculture of the State of Georgia SECTION 3 Said Act as amended is further amended by striking Section 3 in its en tirety and in lieu thereof inserting the following Section 3 There is hereby created a Milk Control Commission to consist of eight 8 members to be elected and appointed as herein provided SECTION 4 The Georgia Milk Commission in existence at the time of the adoption of this Act is hereby abolished and all of the functions duties and powers of said Commission shall be exercised as herein provided Provided however that the members of the present Commission including the Chairman shall continue to serve until the effective date of this Act It shall be the duty of the Chief Executive Officer of the various interests authorized to elect mem bers of the Commission to certify to the Commissioner the member elected by such interest and the term of office for which the member was elected Such certification shall be made at least thirty days prior to the date that583 GEORGIA MILK COMMISSION the member so elected assumes office The initial certifications as to members shall be made prior to the effective date of this Act In the event of a vacancy on the Commission during the interim between the approval of this Act and the effective date thereof the Governor shall appoint a member to serve until the effective date of this Act SECTION 5 All of the funds equipment materials and any and all other property of the Georgia Milk Commission are hereby transferred from the Milk Control Commission to the Department of Agriculture SECTION 6 This Act shall become effective as of April 1 1959 and the transfer herein provided shall become effective on such date and the new Milk Commission created herein shall come into existence on such date SECTION 7 All laws and parts of laws in conflict with this Act are hereby repealed FINANCIAL CONDITION The Milk Control Commission Division of the State Department of Agriculture ended the fiscal year on June 30 1961 with a surplus of 470302 after providing reserve of 267832 for liquidation of accounts payable and purchase orders outstanding and reserving 1875 for Agency Funds REVENUE COLLECTIONS In the fiscal year ended June 30 1961 the Milk Commission collected 27170636 from licenses and fees levied against Milk Producers and Dis tributors all of which had been transferred to the State Treasury on June 30 1961 Revenue collections for the past three years are compared as follows YEAR ENDED JUNE 30 1961 1960 1959 TeesDevelopment Services Milk Producers 13363462 9880536 9712250 Milk Distributors 11478292 10199009 9484220 Milk ProducersDistributors 2328882 4132876 3266957 Totals 27170636 24212421 22463427584 GEORGIA MILK COMMISSION AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Milk Commission in the fiscal year ended June 30 1961 was 18500000 From the 118500000 provided as the current years appropriation 200000 was transferred to the University of Georgia leaving net income of 18300000 The 18300000 net income together with 1267411 cash balance at the beginning of the fiscal period made a total of 19567411 available 18829728 of the available funds was expended for current operating expense of the Commission and 737683 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 Personal Services 12735402 11674950 10951459 Travel Expense 3588302 3337507 3747708 Supplies Materials 115969 154598 100424 Communication 262492 535783 4 16199 Printing Publicity 735847 316160 371079 Repairs Alterations 61313 32305 44775 Rents 23640 14544 143000 Insurance Bonding 83212 65 27 Pensions Ret System 731183 642547 667161 Pensions Soc Security 272961 222075 123315 Equipment 284870 950537 44991 Miscellaneous 17749 9800 248402 Totals 18829728 17974018 16865040 Number of Employees on Payroll June 30 26 27 30585 GEORGIA MILK COMMISSION GENERAL Members of the Milk Control Commission on June 30 1961 serving under provisions of Legislative Act approved February 17 1959 were Clifton A Ward Chairman 2462 Miriam Lane Decatur Georgia W A Law Jr Millen Georgia N R Bennett Madison Georgia John Kinnett Sr 1243 Sixth Avenue Columbus Georgia M C Cooper Wells Dairy Coop 917 Brown Avenue Columbus Georgia E R McClellan Foremost Dairies 2424 Drayton Street Savannah Georgia J Harley Mitchell P 0 Box 107 Quitman Georgia J D Matthews Matthews SuperMarket 3457 Peachtree Road N E Atlanta Georgia The State Department of Agriculture has filed with the Governor of the State of Georgia Public Employees Blanket Bond Number 3388514 written by the Hartford Accident and Indemnity Company for Faithful Performance Blanket Position Bond Coverage of 1500000 effective for the period beginning April 1 1959 and ending April 1 1962 In the previous period the Georgia Milk Commission entered into two agreements with the University of Georgia the provisions of which are quoted in the unit report The two contracts referred to in foregoing paragraphs were effective in the period under review but have not been extended 200000 was transferred to the University of Georgia in the period under review for short courses On July 11 1960 Mr E R McClellan received on approved voucher a payment for travel expense which included 451 tax on an airline ticket Since transportation on official state business by commercial carrier is tax exempt a refund of 451 should be made to the Commission This 451 was refunded to the Georgia Milk Commission and deposited in their operating account on August 1 1961 mn 586 GEORGIA MILK COMMISSION Books and records of the Georgia Milk Commission have been well kept all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year587 MUNICIPAL TAXATION COMMITTEE588 MUNICIPAL TAXATION COMMITTEE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 00 00 Total Income Receipts 00 00 CASH BALANCE JULY 1st Budget Funds 222595 222595 Total 222595 222595 PAYMENTS CASH BALANCE JUNE 30th BudgetFunds 222595 222595 Total 222595 222595 Inactive 589 BOARD OF PARDONS AND PAROLES590 BOARD OF PARDONS AND PAROLES RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 30000000 Budget Balancing Adjustment 3988609 857736 Transfers Other Spending Unit 28276 32322 Total Income Receipts 28960333 30825414 NONINCOME Private Trust Funds 613223 631100 CASH BALANCES JULY 1st Budget Funds 908815 1147230 Private Trust Funds 1936000 1861000 Total 32418371 34464744 PAYMENTS EXPENSE Personal Services 20306781 22316016 Travel 4966905 5083534 Supplies Materials 223386 204754 Communication 710250 703233 Publications Printing 309187 283638 Repairs 44196 35882 Insurance 15500 23633 Pensions Benefits 1508227 1721586 Equipment 572986 360103 Miscellaneous 100 300 Rents 64400 55200 Total Expense Payments 28721918 30787879 NONCOST Private Trust Funds 688223 874600 CASH BALANCES JUNE 30th Budget Funds 1147230 1184765 Private Trust Funds 1861000 1617500 Tota1 32418371 34464744BOARD OF PARDONS AND PAROLES CURRENT BALANCE SHEET JUNE 30 1961 591 ASSETS U CURRENT ASSETS Available Cash in Banks Budget Funds Private Trust and Agency Funds Restitution Bond Fund 1617500 Georgia State Income Tax Fund 51214 Social Security Fund 121097 11 847 65 17 89811 29 745 76 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Accounts Payable List on file Social SecurityEmployer Contribution RESERVES For Private Trust and Agency Funds SURPLUS For General Operations Subject to Budget Approval 11605 1 274 06 1 39011 17 898 11 10 457 54 29 745 76H M 592 BOARD OF PARDONS AND PAROLES SUMMARY FINANCIAL CONDITION The State Board of Pardons and Paroles ended the fiscal year on June 30 1961 with a surplus of 1045754 after providing the necessary reserve of 139011 to cover outstanding accounts payable and reserving 1617500 for Restitution Bond Deposits 121097 for employees contributions to Social Security and 51214 State of Georgia income tax withholdings held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Pardons and Paroles for the year ended June 30 1961 was 30000000 This was increased to 30857736 by transfer of 857736 from the States Emergency Fund to meet expenditures approved on budget as provided by law From the 30857736 funds provided as the current years appropriation 32322 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 30825414 The 30825414 net income together with the 1147230 cash balance on hand at the beginning of the fiscal period made a total of 31972644 available with which to meet expenditures approved on budget for the year ended June 30 1961 30787879 of the available funds was expended for budget items of expense and 1184765 remained on hand June 30 1961 the end of the fiscal year The first lien on this 1184765 cash balance is for liquidation of 139011 in outstanding accounts payable and the remainder of 1045754 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals593 BOARD OF PARDONS AND PAROLES COMPARISON OF OPERATING COSTS The Boards expenditures for operating costs the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 4 Personal Services 22316016 1 Travel Expense Supplies II Communication 11 Printing Publicity i Repairs il Rents I Insurance Bonding 1 Pensions To Retirement System 51 Equipment 1 Miscellaneous Number of Employees on Payroll June 30 23160 16 3 203 067 81 8 20736085 50 835 34 49 669 05 51 612 87 2 047 54 2 233 86 2 254 84 7 032 33 7 102 50 6 982 32 2 836 38 3 091 87 2 987 78 358 82 441 96 40612 552 00 644 00 425 32 236 33 155 00 157 25 17 215 86 15 082 27 14 433 82 3 601 03 5 729 86 5 800 34 300 100 4018 Total Cost Payments 30787879 52 287 219 18 292 461 69 50 47 GENERAL Membership of the Board of Pardons and Paroles is as follows Mrs Rebecca L Garrett Chairman Dawson Georgia Mr Walter O Brooks 155 Little John Trail N E Atlanta Georgia Hugh C Carney Member 9 Interlochen Drive N W Atlanta Georgia Mrs Rebecca L Garrett Chairman of the Board of Pardons and Paroles is bonded in the amount of 1000000 Bond is written by the Peerless In surance Company 270 488 dated April 1961 and the condition of the bond is as follows Now therefore if the Principal shall during the term beginning on the 1st day of April 1961 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys coming into his hands as such officer according to law except as hereinafter limited then this obligation shall be null and void otherwise of full force and virtuei 594 BOARD OF PARDONS AND PAROLES Marion H Doyle is bonded as Senior Accountant and Treasurer of the State Board of Pardons and Paroles in the amount of 1000000 with the Peerless Insurance Company bond 269 482 dated February 15 1960 Bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of M H Doyle in his official capacity Elijah J Calhoun Jr is bonded as Administrative Assistant for the State Board of Pardons and Paroles in the amount of 1000000 Bond is written by the Employers Liability Assurance Corporation F164924 dated March 31 1958 and covers faithful performance of duties and honest accounting for all money that may come into the hands of Elijah J Calhoun Jr in his official capacity Effective July 1 1961 Mr Doyles bond was increased to 3000000 and Mr Walter O Brooks was bonded in the amount of 1000000 Books and records of the Board of Pardons and Paroles were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year595 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS596 DEPARTMENT OF PARKS HISTORICAL SITES RECEIPTS AND MONUMENTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 37500000 68200000 Budget Balancing Adjustments 30700000 39961200 Revenues Retained Earnings Recreational Services 8927834 102 69800 Transfers Other Spending Units 64399 92739 Total Income Receipts 77063435 118338261 NONINCOME Private Trust Funds 372348 812798 CASH BALANCES JULY 1st Budget Funds 14075427 16604109 Private Trust Funds 64017 598 68 Total 91575327 135815036 PAYMENTS EXPENSE Personal Services 33986579 Travel 1928397 Supplies Materials 8420665 Communication 9126 11 Heat Light Power Water 1731260 Publications Printing 10501 18 Repairs 2L16L42 Rents 300981 Insurance 154560 Indemnities 183 82 Pensions Benefits 1576740 Equipment 7779952 Miscellaneous 2 015 80 Total Expense Payments 601 779 67 380 874 27 17 989 69 87 323 19 9 785 86 16 647 98 6 368 38 16 018 40 4 37213 615 97 973 85 22287 99 57 665 55 6 945 03 627 868 29597 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PAYMENTS Contd I960 1961 OUTLAYS Lands Improvements Personal Services 2800877 6087939 Travel 424601 420971 Supplies Materials 7811411 Communication x Printing Publicity 60670 Rents 730359 Contracts 6947918 8696982 Equipment 4183390 5562195 Total Outlay Payments 14356786 29370647 Total Cost Payments 74534753 92157476 NONCOST Private Trust Funds 376497 806820 CASH BALANCES JUNE 30th Budget Funds 16604109 42784894 Private Trust Funds 59868 65846 Xotal 91575227 135815027 598 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds 42784894 Private Trust or Agency Funds Group Insurance 219 Georgia Sales Tax 66065 65846 42850740 Accounts Receivable Due from ParksOn Concessions l 05201 Eastern Air LinesTax Charges on Ticket 333 i 05534 429 562 74 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding General Operations 29 qi 93 Capital Outlay 35473740 38383932 RESERVES Private Trust or Agency Funds 65846 SURPLUS Available for Operations Subject to Budget Approval 45 064 96 429 562 74599 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS SUMMARY FINANCIAL CONDITION The Department of Parks Historical Sites and Monuments ended the fiscal year on June 30 1961 with a surplus of 4506496 available for opera tions subject to budget approvals after providing the necessary reserve of 38383932 to cover Accounts Payable Purchase Orders and Contracts outstanding and reserving 65846 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for operations in the year ended June 30 1961 was 68200000 This was increased to 108161200 by transfer of 39961200 from the State Emergency Fund to meet expenditures approved on budget as provided by law In addition to the funds provided as the current years appropriation the Department had 9992980 income from earnings from the several State Parks and 276820 received from other sources making total receipts for the year 118431000 From the 118431000 received 92739 was transferred to the State Personnel Board for Merit System Administration leaving net income of 118338261 The 118338261 income and the 16604109 cash balance at the be ginning of the period made a total of 134942370 available with which to meet expenditures approved on budget for the fiscal year 62786829 of the available funds was expended for budget approved items of current expense and 29370647 was paid for land buildings and improvements as scheduled in report leaving a cash balance of 42784894 on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 583932 in outstanding accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvalsl 600 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS COMPARISON OF OPERATING COSTS Expenditures by the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 General Office Adminis 149 Maintenance 65 AllatoonaG W Carver 28 AllatoonaRed Top Mountain 25 Amicalola Fails 14 Bainbridge Area 6 Black Rock Mountain 13 Bobby Brown Park n Capitol Cafeteria 4 Chehaw State Park 23 Cloudland Canyon 8 Chatuge 1 Crooked River 26 Jefferson Davis Memorial 6 Elij ah ClarkLincoln County 55 Fairchild 1 Fort Mountain State Park 19 Fort King George Fort Yargo State Park 10 Georgia Veterans Memorial 58 Hard Labor Creek 45 Indian Springs State Park 23 Keg Creek 2 Kolomoki Mounds 35 Little River i Little Ocmulgee 23 Lincoln 3 Magnolia Springs 40 Hawkinsville Area F D Roosevelt Park 5 Reids ville i3 Seminole County u Senoia A H Stephens Memorial 69 Stephen Foster Park 3 Victoria Bryant State Park 7 Vogel State Park 4 LauraS Walker State Park 29 White CountyUnicoi 59 Yam Grande 4 942 90 15382895 3 165 60818 905 50 59 845 92 21 389 47 875 86 15 889 35 6 497 92 541 24 22 098 20 15 653 74 369 50 13 684 09 5 150 27 884 61 1 236 05 23 350 99 608 89 12 553 60 5 895 77 746 90 9 557 36 16 079 48 591 58 416 98 2 801 99 859 52 21 541 57 21 324 46 062 18 15 063 38 13 858 34 741 30 6 200 00 6181 44 570 55 24 616 39 24 754 22 030 85 5 451 83 3 27313 160 28 19 163 87 1105155 333 35 1 928 66 360 12 8 68415 13 736 21 16000 464 80 239 39 6 313 88 2 110 59 421 76 35 776 65 22 034 46 449 12 53 492 96 25 49814 188 26 29 693 98 14 67412 892 18 561 48 9 756 04 414 52 33 705 86 26 403 15 040 00 5 300 00 53 487 61 464 98 17 795 54 14 399 31 998 60 6 837 24 2 325 09 129 26 24 969 29 72 954 63 864 49 1750 978 60 2 421 15 23 025 10 068 20 1 668 41 711896 140 42 17 540 05 53 274 04 230 13 106 93 9 085 20 244 33 30 664 02 22 48110 839 74 11 647 52 4 283 81 802 44 4 457 34 4 430 29 986 31 3 584 00 5 190 93 498 09 36 555 85 14 877 48 474 14 32 045 91 14 016 46 673 69 9 931 92 1 820 04 601 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1961 1960 1959 NancyHart 279098 154936 New Hope Marker 2500 Totals 92157476 74534753 76049406 422 85 200 00 BY OBJECT Personal Services 38087427 Travel Expense 1798969 Supplies Materials 8732319 Communication 9 785 86 Heat Light Power Water 1664798 Printing Publicity 636838 Repairs Alterations 1601840 Rents 437213 Insurance Bonding 61597 Indemnities 97385 PensionsEmployees Retirement 15035 26 PensionsSocial Security 7 252 73 Equipment 5766555 Miscellaneous 6 945 03 Total Expense Payments 627 86829 Outlay Land Bldgs Improvements 23808452 Equipment 5562195 Total Cost Payments 921 574 76 Number of Employees on Payroll June 30 95 339 865 79 19 283 97 84 206 65 9 12611 17 312 60 10 50118 21161 42 3 009 81 1 545 60 183 82 10 887 74 4 879 66 77 799 52 2 015 80 601 779 67 266 226 80 15 612 67 56 739 69 8 787 49 18 354 08 19 326 89 18 499 95 1 738 70 21 907 09 1 618 30 8 696 06 3 851 42 65 849 64 1 546 53 508 755 31 101 733 96 240 890 55 41 833 90 10 848 20 74534753 76049406 96 83602 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PARKS AND CONCESSIONS A summary of the operations of the concessions and other activities at the various State Parks is shown on Pages 5 and 6 with a statement of the receipts and payments at each Park on Pages 41 through Page 72 of the unit report These statements on the Parks operations were made from the account books and records submitted by the Superintendents of the Parks on those Parks where the concessions were operated by the Department of Parks and from weekly reports submitted by the lessee on those Parks operated under lease agreement The Parks operating under lease agreement are as follows ALLATOONA Marina facilities leased to John M King Jr at a fixed rental of 250000 per year This lease has been assigned to Park Marina Inc Old Marina leased to Mildred Archer at a fixed rental of 33 34 per month or 40008 per year BAINBRIDGE AREA Concessions sale of goods and meals leased to Mrs Charles Scandalis at a monthly rental of 5 of the Gross Receipts Miniature Golf Range area leased to George W Hicks at a monthly rental of 5 of Gross Receipts The Archery Range was leased for the 1960 season at a rental of 5 of the Gross Receiptsno lease for 1961 season GEORGE WASHINGTON CARVER Concessions at this Park leased to Jessie Benham at a rental of 5 of the Gross Receipts for the 1960 season The Park facilities were leased to Mary Shy for the 1961 season at a monthly rental of 5 of the Gross Receipts on concession sales and 50 of Gross Receipts on fishing permits and music vending machine receipts CHEHAW Concessions leased to Mrs Earl Dawson for 5 Gross Sales as monthly rental Other Park facilities operated by the Park Superintendent for the Department of Parks603 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS LAKE CHATUGE PARK Swimming Pool leased to Hiawassee Chamber of Commerce for annual rental of 100 and 5 of Gross Sales from any other concession that might be operated by the lessee at the Park No report on this activity was pre il sented H ELIJAH CLARK Concessions at this Park leased to R C Smith for the 1960 season at a monthly rental of 5 of Gross Receipts All facilities operated by the Park Superintendent for the Department of Parks for the 1961 season CLOUDLAND CANYON Area for Ski Lift leased to Wm R White for 10 of Net Profit No activity reported on this project other Park facilities in charge of Park Superintendent I STEPHEN C FOSTER MEMORIAL All Park facilities leased to George A Sirmans for a monthly rental of I 5 of Gross Receipts HAWKINSVILLE AREA Area leased to City of Hawkinsville for an annual rental of 100 plus 5 of the Gross Receipts from any concession operated on the property No report on this activity was presented KOLOMOKI MOUNDS Concessions leased to Mrs Cecil Hall at monthly rental of 5 of Gross Receipts other facilities at Park operated by the Park Superintendent for the Department of Parks MAGNOLIA SPRINGS Concessions with exception of Swimming fees and Camping leased to Mrs Jackie Moore for a monthly rental of 5 of the Gross Receipts Restaurant leased to Edward and Margaret Wilson at a monthly rental of 5 of Gross Sales No report on this activity lease began June 1 1961 FRANKLIN D ROOSEVELT All Park facilities leased to W J Etheridge at a fixed rental of 200000 per year604 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS SEMINOLE Concession leased to Mrs Allie E Johnson at a monthly rental of 5 of Gross Sales 200 Acres on Woodruff Reservoir leased to Ellison Dunn for 5 of Gross Receipts on any facility operated on this site SENOIA Swimming Pool and Concession leased to Senoia Veterans Association for 10 of Net Profits for each months operation A H STEPHENS MEMORIAL Concessions leased to Mrs T E Darden for monthly rental of 5 of Gross Receipts VETERANS MEMORIAL Restaurant Concession leased to Mrs Josie P Greene for monthly rental of 5 of Gross Receipts Horse Barn and Race Track area leased to Georgia Quarter Horse Association at monthly rental of 10 of Gross Receipts Area for Flying Service leased to George L Gibson Flying Service for 10 of Gross Receipts VOGEL All facilities at Park leased to Bonnell Akin for an annual rental of 450000 payable 90000 monthly in the months of May through Sep tember of each year OTHER PARKS All other State Parks are operated by the Department of Parks with the Park Superintendent in charge Net profit from each facility is trans ferred to the Departments General Operating Account The Cafeteria in the basement of the State Capitol was leased to Mrs Mary C Lee for a period ending June 30 1961 This lease was terminated in September 1960 and records were examined through that period and reported on in last Audit Report Act of the General Assembly approved March 7 1961 provided for compensation for Mrs Lee in the sum of 500000 in full and final satis605 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS faction of any and all claims for loss resulting from the termination of the lease by the State The Act of the General Assembly Georgia Laws 1961 Page 2412 referred to above is as follows To provide compensation for Mrs Mary Lee and for other purposes Whereas over a period of several years the State Capitol cafeteria has been operated in the basement of the State Capitol Building so as to provide facilities for the convenience of those persons in the Capitol Building and Whereas such operation was accomplished by agreements between the State Parks Department and second parties the most recent of such agreements being between the Department and Mrs Mary Lee for a twelvemonth lease beginning July 1 1960 and ending June 30 1961 and Whereas it became necessary to close said cafeteria on September 1 1960 and terminate said agreement in view of litigation pending in the Federal Courts in that certain public officials of the State of Georgia were made parties to such litigation by virtue of the operation of said cafeteria and Whereas as a result of the action of the State in terminating said agreement with Mrs Mary Lee and cancelling the remaining ten months of her present lease certain losses were incurred by Mrs Mary Leeand Whereas such losses occurred through no fault of or action by Mrs Mary Lee and it is only just and proper that she be compensated therefor Now therefore be it resolved by the General Assembly of Georgia that the Department of State Parks is hereby authorized and directed to pay to Mrs Mary Lee the sum of five thousand 500000 dollars as compensation as set out above in full and final satisfaction of any and all claims for loss resulting from the termination of said agreement Said sum shall be paid from the funds appropriated to or available to said department Approved March 7 1961 The 500000 was paid to Mrs Lee by the Department of Parks by check dated March 10 1961606 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS GENERAL Bond of Charles A Collier Director of the Department of Parks His torical Sites and Monuments is written by the Aetna Casualty and Surety Company bond number 11S24896 dated August 31 1959 in the sum of 2500000 The condition of the obligation is as follows Now therefore the condition of this obligation is such that if the above bounden principal shall except as hereinafter provided faith fully perform the duties of his said office or position during the time this bond remains in force and shall pay over to the persons authorized by law to receive the same all moneys that may come into his hands during the said time without fraud or delay and at the expiration of said time shall turn over to his successors all records and property which have theretofore come into his hands then this obligation to be null and void otherwise to remain in full force and effect The Department of Parks has Public Employees Blanket Bond written by the Aetna Casualty and Surety Company bond No 11S24847 dated August 14 1959 covering other employees of the Department under Insuring Agreement 4Faithful Performance Blanket Position Bond Coverage 1000000 The Assistant Director the Senior Engineer and the Accountant are bonded for 2500000 other named employees are bonded for 15 000 00 as provided by riders to bond All receipts of the State Parks Department disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the Staff of the Parks De partment for the cooperation and assistance given the State Auditor and his examiners in making this examination607 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS w CO O Ifl Ol Ol t O O t lO t CM OS OlOiMtOCQCOQOiQ Tf CO O Ifl tH wojoiJOcot 05HCDNIn05a oocotcDodcociio oioiwcDcomco I CO it Oi it it O X 00 il CA ij s H T4 rH CD 09 W O fc o 3 B rH CD OS iH i o W CO tf fa fc s I1 l Q fa fa P4 fa fa 3 O Dh 3 S 03 T co as cu 0 03 cd 95 O O d co a CO CO fa a 2 CO a d o o 8 00 o CO iH JnadsogMoimtoscjfflJooM co M as os O CXI l3 tooioaooicoo M03MritBHlmiOW oo o m o lO CO CM CD H lO CD OS Gt UJ tJ L w J CDCOOS OSOMCOlOl CO O ri xi a fa d fa CO a CO 3 3 CtJ 03 d o o s d 3 d 3 o a o H 3 CD CD CO co co Hi fa co a gi o CO j d S ft d S1 d 3 CO ra CO w d S X ft d CO en 11 I 3 S h fh CJ3 2 5 is O n g w a S Sfa W 0 h go Oj as h d a s 2 ca d jj n o d co m O I co CO OS CD M H OS CD BO BO Eh Eh Q X2 s s 3 3 B B d CO 3 0 o 3 CD J BO o T3 c B tf fl X d o 3 rt 11 CD H S T3 CO 3 S d W B W S fa s I CO 03 o o d d o o B B d d ca 2B B cd s U o B BO B q d a X rl m rrt to 1 bf pH g a 0 B R d 0 O 1 1 ft d co ft CD d co CO CO on CO O faS g o o CD CD o o a d o o o d c O I Q O A5 3 CO CO 13 r fa fa ft ft 2 CO CD CD H 2 c a Eh C s CO CD cu o t a 3 S c a cO a CD CO 0 3 c 0 0 H M CD o O Hi i CM d fi CO a d 0 o CO H ro CD tt T3 H 3 Ha O H to a o fa O 6 o t o ft C co CO 2 d ft CD a 03608 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS c8 3 3 Q M SSc2omNcooo oomioojcDcot00 S MMO Soi O CO 8S29fc5tErQr O I IC t rH 10 CO 10 w H Sagj oSSSSgkgSlgsg CO H c w SS22n OPTimtCinno ID t OJ co O OnhoMCDCDh OOMhoomSSb H ft O x M o e a ti n5o n 3 1 CD s 0 1 a a cd Cfl 1 ti M ij CD Hi ft a 3 3 aS 3 5 3 ssgi5saBgsSaiQ 3 03 W W CD cfl xj s HJ t FH W r o X h H o g tf O CD M M 60 P T5 0 sap CO CO 2 2 3 o S a 2 2 o o o o o o i 3 a ii5 3 60 60 3 Q O O w ti cS a Mwaasah 3 P 60 cS CD CD CD 3 f 1 H 3 0 a 3 CD H qj CD CD 3 t a c c in 2 O n g o O H O CD en 3 W b a CD I I j o oH o 3 a CD CD A ft P ft a wgqcoHSoSSo O if s S o e 2 tn P5 CO CQ c3 ai aj ai ccj in m C u Th 00000 EEESS CD CD CD CD CD 3 3 C 2 Ul HI CO CO fi 3 3 a 3 a x to ai erf erf erf CJ a a a a tti tti u CD CD iJ LJ1 11 CD CD CD CD 0 D CD fH J J J j CD COC3609 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS 0 o S 3 13 Q M o t o co o 00 CO 4 d iri tf 00 CO 0 P lO iH IO N i W rH CO 3 H 93 H O 5 J 03 tH Q CO z o 05 eo Oh O x 03 s a 03 rt C3 l QJ D 0 Eh 03 0 55 s 03 U Q P 15 W 03 03 S t lO rI CO P3 ft o 3 w CO CD O ft J fl J g c8 a o pa P3 S W CB CD Pj M S o WOO A 11 o go 1 a a CO o Eh CD CD o 13 a 03 03 O 0 0 S S ft o3 o3 c3 11 H H O610 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF CONTRACT PAYMENTS LANDS BUILDINGS YEAR ENDED JUNE 30 1961 GEORGE WASHINGTON CARVER Sanitary Sewerage Facilities Durden Plumbing Co Contractor io 038 69 Keck Engineering AssociatesEngineering Fee 278 75 io 317 54 ELIJAH CLARK Sanitary Sewerage Facility John Ward SpratlinContractors 2955237 Keck Engineering AssociatesEngineering Fee 820 90 30 373 27 CROOKED RIVER Pool Filtration System Britt Alderman JrEngineering Fee i 275 38 FAIRCHILD Well Drilling Layne Atlantic Company 785 qq HARD LABOR CREEK STATE PARK Power Line Walton Electric Membership Corp 40 qq MAGNOLIA SPRINGS Superintendents Residence Jack FullerContractor n 240 94 A H STEPHENS MEMORIAL Swimming Pool Putnam Construction Co Contractor 26 782 63 UNICOI Septic TankSuperintendents Residence Lucius L Nix n875 VOGEL Sanitary Sewerage Facilities Keck Engineering AssociatesEngineering Fee 1 237 50 LAURA S WALKER Sanitary Sewerage Facilities Keck Engineering Associates 2 348 81 GENERAL MAINTENANCE Mobile HomeHard Labor Creek A Bar G Trailer Sales and Parks 245000 86 969 82611 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay JULY 1960 American Playground Device Co 7 BeltType Safety Swing Seats Pye Barker Supply Co Air Compressing Outfit State Board of Corrections 225 Steel Folding Chairs MFM Truck Tractor Co Adaptor for Tractor SearsRoebuck Co 1 Sofa Bed 1 Arm Chair Discount The McGregor Company 10 Flag Poles SearsRoebuck Co 20 House Rugs Ivan Allen Company 6 Transfer Cases Charles Ruff Hardware Co 2 50Ft Water Hoses StricklandWilliams Tractor Co Power TakeOff Shaft and BearingTractor Athletic Equipment Co 1 H D One Meter Diving Unit Waycross Plumbing Co 1 Vesta Gas Range Noland Company 17 Lighting Fixtures Granite City Recappers 1 Battery Brumby Metals 4 Sanitary Outdoor Toilets State Board of Corrections 50 Folding Chairs BrownWright Hotel Supply Corp 8 Wood Base Tables 2 Folding Tables Crane Supply Company 4 Water Heaters Ivan Allen Company 3 Transfer Cases 3255 S 933 75 685 120 59 6379 1809 182 88 2784 1190 2500 8500 149 00 7742 1778 207 50 246 80 6800 277 83 1392 209 20 590 00 640 00HH 612 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 JULY 1960 Contd SearsRoebuck Co 1 Wheelbarrow Georgia Neon Sign Co 5 Signs for Park Smith Spivey Co 1 Spray Gun Western Auto Supply Co Tools and Padlock State Highway Dept of Georgia 16 Concrete Tables and Benches Sharpe Implement Co Petty Cash 1 Part for Tractor T353F Rupes Variety Store Petty Cash Spoons and Forks Griffith Motor Co 1 Battery Athletic Equipment Co 2 Ocean Pool Life Lines Fred Brown Sons Petty Cash 2 Trace Chains Cleveland Lumber Co Petty Cash 1 SeeSaw Board W R AndersonPetty Cash Fund Part for Tractor Motors for Timer Clocks Yancey Bros Applying Windows in Panel Truck Emmette C JohnsonPetty Cash Fund Time Clock Installed Truck Parts Pennsylvania Tire Co 8 Tires George GreenePetty Cash Fund Electric Water Heater Element Venetian Blind Tape Wyatt D ClarkPetty Cash Fund 1 Battery Exchange 1 W S Wiper Blade Jacksonville Tractor Co Truck Parts Atlantic Steel Company Furnish and Erect Chain Wire Fence Expense 1512 2150 1295 727 500 1300 2095 176 40 250 750 2782 995 115 00 1495 1110 9468 1100 900 1095 160 1694 Outlay 400 00 1115 72613 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay JULY 1960 Contd Walthour Hood Company 59 Laminated Canoe Paddles Reeves Hardware Co Parts for Installation of Pump Beck Gregg Hdw Co 1 Umbrella for Life Guard Georgia Blue Print Co 1 Planimeter AUGUST 1960 Walthour Hood 200 CushionType Life Preservers 22 6Ft Boat Oars International Business Machine Corp 2 Elec Typewriters Less Tradein P W Electric Supply Co 1 Fan and Wall Shutter The Breman Steel Company 2 Grilles Brumby Metals Inc 8 Outdoor Aluminum Toilets Stovall Company 2 Snapper Model Lawn Mowers T D CarterPetty Cash Account 1 Commode Tank SearsRoebuck Co 3 Light Fixtures Early Furniture Co 1 Copeanatic Compressor Unit Installed Athens Glass Mirror Co 22 Sheets Polished Plate Glass Electric Supply 8 Fluorescent Units Donalsonville Motor Co 1 1960 Ford JTon Pickup Motor F10JOA 24586 Clayton County Welding Shop 3 Steel Park Entrance Gates Pennsylvania Tire Co 2 Tires and Tubes Firestone Stores 1 Battery 2776 925 7023 801 00 2500 106 08 1480 526 00 1 662 25 9750 1732 1460 11796 464 52 5821 118 80 7462 126720 2425 125 00 177 58614 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense AUGUST 1960 Contd Westinghouse Electric Supply Co 1 Ventilator Fan Stovall Company 2 Kut Kwick Mowers 1089 00 SEPTEMBER 1960 American Oil Co 2TUbeS 600 Pennsylvania Tire Co 4TireS 4612 The Broadwell Co Inc 1 Galvanized Range Hood wFilters and Fan Sinclair Refining Co Tube 431 Harbut Company 1 Compartment Sink Dealers Supply Co 3 Vented Heaters F H HillPetty Cash lTube 300 Gregory Service Station 1 Battery Smith Chain Saw Co 1 Power Chain Saw 157 42 Superior Tank Corp 1 500 Gal Gas Tank Stovall and Co 1 Kut Kwick Mower 526 26 Al Means Ford 2 Ford Falcon Ranchers Motor 1K27S100046 and OH27S243410 3 146 Royal McBee Typewriter Corp 1 Electric Typewriter 378 00 Less Tradein Frigidaire Sales Corp 11 Room Air Conditioners OCTOBER I960 Stovall Co 2 Rotary Mowers General Fire Extinguisher Corp 46 Fire Extinguishers 336 72 Outlay 1905 85067 8282 10290 221 10 1 525 92 130 82General Electric Supply Co 16 Fluorescent Fixtures American Oil Co 1 Battery u 65 Mine Safety Appliance Co 1 Gas Mask Complete in Case 4116 Graybar Electric Co 1 Hot Plate 1378 2 Dozen Desk Lamps 4600 Brown Distributing Co 1 Philco Freezer Chest 19112 Texaco Inc 5 Tubes 16 Frigidaire Sales Corp 1 Frigidaire 14853 Brunswick Corp Boat Division 41 Fiberglass Fishing Boats 15649 615 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay OCTOBER 1960 Contd Smith Chain Saw Company 1 Chain Saw Mountain Top Shopping Center 1 650x18 6ply Tire 2736 Yarbrough Brothers 2 Exec Desks and Posture Chairs 54214 2 Secty Desks and Posture Chairs 50921 3 4Drawer Letter Files 28281 1 4Drawer Legal File 10741 1 Shelf Section 15797 Columbus Iron Works 2 Gas Vented Heaters Pennsylvania Tire Co 2 6ply Tires 35 i8 Boykin Tool Supply Co 1 Lot Misc Tools SearsRoebuck Co 2 Sets 2Way Telephone Sets 5331 Ziegler Tools Inc 1 Delta Model Wood Shaper Complete 48292 17423 247 62 228 38 7 99500 Brumby Metals 4 Aluminum Outdoor Toilets 6 DU HajocaCorp 2 Shower Cabinets iaiuu 616 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense OCTOBER 1960 Contd Rumbold Co 2 Firelog Heaters and Andirons Dealers Supply Co 2 Vented Gas Heaters Beck Gregg Hdw Co 2 Shower Cabinets Atlanta Gas Equipment Co 1 Winter Air Conditioner Heating Gulf Oil Co 1 10ply Heavy Service Tire and Tube 6300 SearsRoebuck Co 1 Harmony Light Fixture 6 75 Shell Oil Co 1Tube 525 Stovall Company 1 400x7 Tire 10 35 NOVEMBER 1960 D L Gattis Motors 1 TwoWheel Trailer 280 45 DelMar Cabinet Co Inc 2 Bathroom Cabinets General Fire Extinguisher Corp Fire Extinguishers and Refills 2 85417 Brumby Metal Inc 4 Sanitary Outdoor Toilets Cowan Supply Co Bathroom Fixtures Sink and Water Heater Dealers Supply Co 2 Wall Furnaces Central Georgia Gas Corp 1 Gas Heater Stovall Company 1 Rotary Mower 65 41 Grist Oil Co Petty Cash 1 Battery 15 Pennsylvania Tire Co 2 Tires and TubesTractor 1922 Delta Tank Co 2 250Gal L P Gas Tanks T D CarterPetty Cash Account 1 Aluminum Scoop 8 50 1 Electric Lantern 12 62 Outlay 115 83 111 19 112 01 506 22 4600 633 60 298 57 134 28 125 00 253 00617 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay NOVEMBER 1960 Contd T D CarterPetty Cash Account Contd 2 Truck Tubes 825x20 1 Step Ladder DECEMBER 1960 Brumby Metals Inc 9 Outdoor Aluminum Toilets Righton Distributing Co Inc 1 Tape Recorder Booster Reproducer and Tape Underwood Hardware Co 1 Suspended Gas Heater Westinghouse Electric Supply Co 1 Refrigerator PyeBarker Supply Co 1 Delta Pedestal Grinder 1 Wheel Dresser 1 Delta Leaf Guard Discount Beck Gregg Hardware Co Misc Small Tools and Chest Atlanta Cooperage Co 5 Steel Drums Boykin Tool Supply Co Misc Small Tools American Seating Co 1 H D Flagstaff American Steel Wire Dlv Cyclone Fence Dept Furnish and Erect Chain Link Fencing Pennsylvania Tire Co 2 Truck Tires and Tubes McGregor Company 2 30Ft Steel Flag Poles Walthour Hood Co 30 Boat Oars 6Ft 37 Boat Paddles 5Ft 164 Cushions Pennsylvania Tire Co 2 Tires 710x15 4 Tires and Tubes 670x15 2 Tires 650x13 1990 1500 205 32 1525 8 65 4 58 199 48 40 00 133 61 6363 9796 128 00 7938 7071 409 84 2220 6624 2132 1 425 60 35917 197 96 159 60 861 00618 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense DECEMBER 1960 Contd Telfair Gas Co 1 Hot Water Heater General Fire Extinguisher Corp 1 Fire Extinguisher 2956 Dillard Builders Supply 1 TractorDrawn Scrape Blade J L ChristianPetty Cash Account 1 Light Fixture 3 50 Threlkeld Motor Co 1 1961 Ford Pickup F10JN111666 165198 Hotel Restaurant Supply Co Misc KitchenWare 4170 SearsRoebuck Co 1 Gas Range Whitlock Dobbs Co 1 Large Opener for Camp Kitchen 745 2 Doz H D Tumblers 290 1 WalkIn Cooler and Shelving 1 557 50 Bruce Jones Co Tire Gauge and Thermostat for Truck 415 Wyatt D ClarkPetty Cash Account 1 Battery and Cable 1410 JANUARY 1961 Broome Service Station Petty Cash 1 Tube 3 50 Pennsylvania Tire Co 2 Tires and Tubes 33 12 2 Tires 650x13 T P 21 32 Moseley Tire Co 1 Tire and Tube 2476 Capitol Office Supply Co 1 Letter Size File with Lock Hotel Restaurant Supply Co Misc Dishes and Glasses 8369 Sinclair Refining Co 1 Tube 4 65 Bowser Inc 1 Filter Tank 1 Pump and Motor 1 Manual Starter Switch for Pump 1 Lint and Hair Catcher 1 Flow Indicator Outlay 134 50 285 00 11400 6950 27500 23860 3000 3094 5164619 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay JANUARY 1961 Contd Brown Wright Hotel Supply Co 1 Hotel Flour Sifter 1 Dozen Forks Alsto Company 1 Incinerator Nilate Company 1 Insecticide Applicator Stovall Company 2 Mower Tires Southern Propane Gas Inc 1 Range KHill Signal Co 12 Traffic Counters Pennsylvania Tire Co 2 Tires 670x15 6ply 4 Tires 670x15 4ply J L McGarity Company 1 1961 Ford Pickup Truck F10 JK 132429 Noland Company 1 Drinking Fountain SearsRoebuck Company 2 2Way Telephone Sets 18 Cloth Shades Millers Auto Parts Co 1 B attery Brumby Metals Inc 22 Aluminum Outdoor Toilets Stovall Company 1 Kut Kwick Rotary Mower Frigidaire Sales Corp 2 Air ConditionersWindow Size Murray Motor Co 1 1961 GMC Truck 305C94088 FEBRUARY 1961 Joe Brown Electric Co Petty Cash 1 CirclineFlo Fixture Installed Whitaker Service Station Petty Cash 1 Battery for Jeep Noland Company 2 Drinking Fountains 385 465 640 53 600 468 00 2830 4520 570 00 1984 1692 526 26 486 28 316375 1400 1495 150 03 534 00 5030 3840 3 484 80 3969620 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense FEBRUARY 1961 Contd Fallview Cafe Grocery 1 Set Chains for Truck 1500 Southern Spring Bed Company 6 Rollaway Beds 16365 King Hardware Co 6 Garbage Cans and 3 Pails 8097 Shuman Motor Co Inc 1 1961 Ford Pickup Truck F10JN131314 155088 Royal McBee Corp 1 Electric Typewriter 40050 Less Tradein 150 00 State Highway Dept of Georgia 200 Concrete Picnic Tables and Benches Gulf Oil Corp 1 Battery 1495 Delta Tank Mfg Co Inc 1 250Gal Propane Tank Julian Harrison Inc 1 1961 Ford Falcon Ranchero FK27S106596 160520 Evans Implement Co 1 Devere Mower 38170 Brunswick Boats 37 Fiberglass Fishing Boats Virginia Supply Well Co 1 Jet Pump and Tank Brown Wright Hotel Supply Co Kitchen Utensils 21 50 American Associated Companies Linens Sheets Pillow Cases and Towels 12485 Stovall Company 1 Power Lawn Mower 357 21 Southern Spring Bed Co 10 Bunk Beds The Broadwell Co 6 Doz Tumblers 2 Doz Spoons 2 Doz Forks 23 20 Walthour Hood Co 148 Life Preserver Cushions Georgia Factory for the Blind 3 Doz Mattress Covers 7938 10 Full Size Mattresses 29351 HorneWilson Company 1 Vented Heater Outlay 5 000 00 13212 7215 00 120 35 101 97 369 85 5253621 FEBRUARY 1961 Contd Laurens Equipment Co 1 International Tractor B 1 62429 15400 206 91 250 9880 206 91 119 25 1 Tractor Blade Frigidaire Sales Corp 1 Electric Refrigerator 15900 Engineering Equipment Co 1 Water Heater 8088 Smith Chain Saw Co 1 Chain Saw Heads Store Petty Cash 5 Paring Knives G E Supply Co 16 Fluorescent Fixtures Smith Chain Saw Co 6 Chain Saws 1 034 54 Whitlock Dobbs Co Dishes and Stainless Steel Kitchen Ware DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense MARCH 1961 Noland Company 3 Drinking Fountains McGregor Company 20 FoldRite Super Strong Tables D M Carter Mfg Co 1 Hood and Pipe Exhaust Fan and Light RemingtonRand Inc 1 Electric Typewriter 40050 Less Tradein 7500 McCannReid Inc 1 International Tractor 185173 1 Blade 13475 1 Rotary Cutter 25026 1 Gauge Wheel with Tires 7100 Pennsylvania Tire Co 2 Safe 4ply Tires 650x13 2132 Standard Service Station 6Volt Battery 1695 DeKalb Contractors 1 Septic Tank 1 Distribution Box Brumby Metals 2 Aluminum Outdoor Toilets Outlay 24343 705 00 21110 7000 600 316 80622 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 MARCH 1961 Contd Athletic Equipment Co 1 Aluminum Diving Board Frigidaire Sales Corp 1 Refrigerator 1 Electric Range Electric Wholesalers Inc Lighting Fixture Best Specialty Co Inc Furn and Install Fan Hood for Range Haley Motor Co 1 1961 Ford Falcon Ranchero 1H27U154084 1 Canvas Cover Bryant Sons Petty Cash 1 Extension Lamp Georgia Factory for the Blind 44 Mattress Covers General Gas Corp 1 120Gal Delta Tank American Playground Service Co 1 Steel Center Shaft for MerryGoRound Gaines Gas Appliance Co 1 Gas Range Installed Heads Store 1 Commode Complete APRIL 1961 BurdettHarris Tractor Co 1 Reversible Scoop Southern Spring Bed Co 22 Cotton Felt Mattresses Pennsylvania Tire Co 2 Tires 600x13 4 Tires 670x15 Stovall Company 1 19Inch Rotary Mower General Gas Corp 5 120Gal Propane Gas Tanks Morris Tractor Co of Blakely Inc 1 Ford Scoop The Broadwell Company 1 Bottle Cooler Expense 334 70 15811 129 45 30000 1 573 70 3000 450 9702 2275 243 00 3400 Outlay 1780 4420 5534 9000 2707 15500 9000 257 64 637 50 54394623 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 APRIL 1961 Contd Georgia Factory for the Blind 25 Cotton Mattress Covers Virginia Supply Pump Co 1 Shallow Wall Tank Mounted Water Pump Pennsylvania Tire Co 2 Tires 550x16 Single Central Georgia Gas Corporation 1 Garland Range SearsRoebuck Co 6 Shower Curtains 7 Mattress Covers Swim Quip Inc 1 Precision Hypo Chlorinator MAY 1961 Beck Gregg Hardware Co 1 Briggs Mower Smith Chain Saw Company 1 Bow Frame and Chain for Saw Bruce Jones Co Petty Cash 1 Battery for Tractor Louis T Wilds Tire and Tube for Truck American Oil Co 1 Battery General Gas Corp Installation of 5 Storage Tanks SearsRoebuck Co 3 Rugs Central Georgia Gas Corp 1 500Gal Propane Tank Fulton Supply Co 1 Utility Vise General Gas Corp 1 Water Heater Covington Auto Service 1 1961 Ford Falcon Ranchero 1H27S171508 Stovall Company 1 Rotary Mower SearsRoebuck Co 2 Doz WashCloths 1 Doz Towel Racks 3 Doz Window Shades Expense 5512 17 00 437 50 10 02 11 69 8722 8513 1154 2532 2095 5016 10 78 59 95 1 583 42 495 00 7 80 51 48 7 14 Outlay 100 32 304 78 6851 224 00624 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense MAY 1961 Contd Georgia Factory for the Blind 100 Mattress Covers Brown Distributing Co 1 Philco Refrigerator 1 Philco Range Fallview Cafe Grocery 1 Battery for Truck Cowan Supply Co 10 Shower Cabinets JUNE 1961 Cecil HallPetty Cash Account Shower Curtains and Rods 4 Mirrors BrownWright Hotel Supply Co 1 Scullery Sink Noland Company 1 Water Heater Farmers Hardware Furniture Co 1 Commode Complete Swim Quip Inc 1 Vacuum Cleaner Hancock Iron Works 96 Hancock Parkmaster StovesGrilles Cleveland Ford Inc 1 1961 Ford Pickup F10JH179198 l International Harvester Co 1 International Truck 11410 i PyeBarker Supply Co 1 H D Cable Saw 1 Electric Drill 100 Ft H D Extension Cord Hotel Restaurant Supply Co 1 Electric Griddle 1 SteamerJr Model 35 Hill Mfg Company 3 Doz Ash Trays WhitlockDobbs Inc 1 Star SteamerJr Model 35 Wade Motor Co 1 1961 Ford Pickup F10JH182667 l 220 50 140 48 118 51 1500 598 02 188 392 7128 3758 137 20 575 42 73110 114 66 4630 1584 12127 6233 1426 6250 59242 Outlay 5496 3 93912625 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 IIJUNE 1961 Contd Bowens 3 Barbecue Pits General Gas Corp 1 Gas Range Jones Refrigeration Co Inc 1 RefrigeratorCommercial J L McGarity Co 2 Ford iTon Pickups F10JH 181923 and 181924 Morgan Truck Tractor Co 1 Tractor Rotary Mower Westinghouse Electric Supply Co 1 Refrigerator Economy Electric Supply Co Light Fixtures Noland Company 1 Sink Virginia Well Supply Co 1 Deepwell Tank Mounted Pump Unit Geo GreenePetty Cash Account Venetian Blinds Light Fixtures Pennsylvania Tire Co 1 Tire 640x13 Bradshaws Inc Frigidaire Corp 2 Refrigerators R D Cole Manufacturing Co 1 Aluminum Water Tank Brown Distributing Co 1 Philco Refrigerator American Associated Companies 2 Doz Bath Towels 1 Doz Blankets Sorrow Gas Co 1 Water Heater Washington Equipment Co 1 International Utility Tractor and Blade Lilliston Implement Co 1 Tractor Rotary Mower 1 Deflector Shield for Mower Greene County Motor Co 1 Ford Falcon Ranchero 1H27S196872 Expense 1858 41200 49700 3138 00 339 00 173 27 139 51 1167 495 899 295 26 198 08 2400 2400 8000 1 824 79 32400 800 1 611 07 Outlay 6407 10309 2145 00626 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Outlay 39100 139 65 8261 1 23411 Expense JUNE 1961 Contd Dorsey Heating Air Conditioning Furnish and Install Kitchen VentAHood Chatham Pipe Supply Co 5 P B V C Closets wAccessories 3 Lavatories Superior Tank Corp 1 Steel Water Tank Stovall Company 2 Rotary Mowers 130 82 American Photocopy Equip Co 1 Copying MachinePaper and Concentrate 459 02 Less Tradein 60 00 J Hugh Gilreath Hardware Co 1 WallHung Tank 19 95 Cecil HallPetty Cash Account 2 Pot Covers g Q4 Pans for Group Camp 318 Emmett DardenPetty Cash Account 1 Spatula 78 Lee WillcoxPetty Cash Account 1 Coffee Pot for Group Camp 3 35 C H MorganPetty Cash Account 1 Battery for Truck 14 95 SubTotals 6233776 5562195 Less Equipment Sales Samuel H Siniard July 1 Used Ford Panel Truck 330 00 Dec 1 Used Ford Pickup 33500 May 1 Used Chevrolet Truck 26 00 H A Taylor July 1 Used Ford Pickup 232 00 David Dickson Aug 1 Used Jeep Old 52 00 Aug 12 Used Lawn Mowers Junk iqi 00 Aug Tools H 50Q Luther Cline Aug 1 Used Dodge Truck 40199 Willie Lyons Sept 1 Used Truck 100 qq627 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 Expense Outlay aiiLess Equipment Sales Contd 1 Wards Used Cars Dec 1 Used Ford Pickup Jan 1 Used Dodge JTon Truck Mar 1 Used Dodge iTon Truck May 1 Used Ford Truck a Bishop Bros Feb 1 Used Dodge Truck i F M Gazaway May 1 Used Fordson Tractor Mar 5 Used Mowers 1 Gasoline Engine 2 Compressors 1 Onan Elec Plant Gilley Motors June 1 Used Dodge Pickup M K DeLoach Supt Deductions from Salary for Linens T D Carter Supt Jan Sale of 7 14 Plywood Boats Junk 1 Coffee Urn Middle Georgia College Apr Sale of Dining Hall Equip li Department of Public Health June Sale Steam Table and Urn Theo Sirmans May 1 Used Dodge Truck Junk Total Sales 4 672 21 31800 40800 213 00 268 00 246 50 48510 159 99 161 00 14913 1050 500 525 00 7500 1500 5766555 5562195629 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION630 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 18732658 22152209 NONINCOME Private Trust Funds 107574 167509 CASH BALANCE JULY 1st Budget Funds 1511310 1211217 Total 20351542 23530935 PAYMENTS EXPENSE Personal Services 16059413 17763477 Travel 308755 337125 Supplies Materials 358862 6 788 24 Communication 394956 5471 53 Publications Printing 211611 307410 Repairs 39965 27269 Rents 30801 33506 Insurance 30 qq Pensions Benefits 1142505 12823 67 Equipment 226819 490276 Miscellaneous 256064 148019 Total Expense Payments 19032751 21615426 NONCOST Private Trust Funds 107574 167509 CASH BALANCE JUNE 30th Budget Funds 1211217 1748000 Total 20351542 23530935 631 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION SUMMARY FINANCIAL CONDITION The State Personnel Board Merit System of Personnel Administration Hpnded the fiscal year on June 301961 with a surplus of 866757 available or operations subject to budget approvals after providing the necessary reserve of 881243 to cover outstanding accounts payable 1VVAILABLE INCOME AND OPERATING COSTS Income of the Personnel Board is derived from assessments on the De partments served based on a pro rata share of the Boards operating costs Receipts from assessments in the year ended June 30 1961 amounted to 2152209 as follows Agriculture Department of 870663 Banking Department of 38968 Commerce Department of 42327 Comptroller General 6419 Corrections Department of 22428 Defense Department of 42023 Education Department of 1500153 Employees Retirement System 25827 Forestry Commission 103915 Game and Fish Commission 317094 Governors Administrative Offices 1586 Highway Department 4390814 Labor Dept Employment Security Agcy 1103657 Law Department of 32514 Library State 11291 Geology Mines and Mining Dept of 17938 Pardons and Paroles Board of 32322 Parks Department of 92739 Pharmacy Board of 1545 Probation Board of 6419 Public Health Department of 2430471 Public Health Alcoholic Rehabilitation Div 63396632 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION Public Health Battey State Hospital 1257178 Public Health School for Mental Defectives 570924 Public Health Milledgeville State Hospital 3723800 Public Safety Department of io 38662 Public Service Commission 61776 Public Welfare Department of 21 57609 Public Welfare Institutions Confederate Soldiers Home 16388 Training School for GirlsWhite 61659 Training School for GirlsColored 16463 Training School for BoysWhite 2 20434 Factory for the Blind 37267 Purchases Supervisor of 55392 Revenue Department of 15 37217 Secretary of State 64947 Teachers Retirement System 21029 Veterans Service Department of 121164 Warm SpringsF D R Mem Comm 24352 Workmens Compensation Board 11439 Total 22152209 The 22152209 income from assessments together with the 1211217 cash balance on hand at the beginning of the fiscal period made a total of 23363426 available 21615426 of the available funds was expended in the year for budget approved items of expense and 1748000 remained on hand June 30 1961 the end of the fiscal year The first lien on this 1748000 cash balance is for liquidation of 881243 in outstanding accounts payable and the remainder of 866757 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals In the fiscal year ended June 30 1961 6758 interest was earned on funds on deposit and was transferred to the State Treasury in the period under review as provided by State law633 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Board for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENSE 1961 Personal Services Regular Employees 17005998 Special and Temporary 5813 79 Monitorial Services 176100 177 634 77 Travel Expense 337125 Supplies 678824 Communication 547153 Printing Publicity 307410 Repairs 27269 Rents 33506 Insurance Bonding Pensions Ret Systems 1282367 Equipment 490276 Miscellaneous 148019 Total Expense Payments 21615426 Number of Employees on Payroll June30 45 1960 1959 15319713 151 366 06 5 862 50 6 64290 153450 1 44900 16059413 15945796 3 087 55 3 411 61 3 588 62 5 307 42 3 949 56 4 119 31 211611 1 995 61 399 65 487 64 308 01 70452 3000 3000 11 425 05 10 828 59 2 26819 2 058 85 2 560 64 2 49411 19032751 190 895 62 40 35 GENERAL The State Personnel Board is composed of the following members Robert E Lee Jr Chairman Elberton Georgia Dr Hugh Goodwin ViceChairman Summerville Georgia L E Bowen Sr Tifton Georgia The Personnel Board administers the Merit System laws rules and regulations and maintains registers of qualified applicants for positions in the Departments coming under the provisions of the Merit System Admin istrationH HH 034 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION The Director of the Board Mr Edwin L Swain is bonded in the amount of 1000000 with the United States Fidelity and Guaranty Company Bond No 2338907148255 dated July 28 1955 Premium has been paid for period ending July 15 1962 The condition of the obligation of this bond is as follows Now the condition of the above obligation is such that if the said Edwin L Swain shall faithfully discharge all and singularly the duties required of him by virtue of his said office as aforesaid during the time he con tinues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Mrs Olga P Mounts Senior Accountant is bonded in the amount of 500000 with the United States Fidelity and Guaranty Company Bond No 2338907159653 dated June 30 1953 Premium has been paid for period ending July 1 1962 The condition of the obligation of this bond is as follows Now the condition of the above obligation is such that if the said Mrs Olga P Mounts shall faithfully discharge all and singularly the duties required of her by virtue of her said office as aforesaid during the time she continues therein and if said officer shall faithfully account for all monies coming into her hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Books and records of the Board were found in excellent condition all receipts disclosed by examination were properly accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year635 STATE BOARD OF PHARMACY Drug Inspection636 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION RECEIPTS I960 1961 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation 4000000 4000000 Budget Balancing Adjustment 415732 5000 00 Revenues Retained Earnings 130 120oo Transfers Other Spending Units 1499 15 45 Total Income Receipts 4427233 4510455 NONINCOME Private Trust Funds 54a 16 54g 16 CASH BALANCE JULY 1st Budget Funds 837 68 454803 Total 4565817 5020074 PAYMENTS EXPENSE Personal Services 3007225 3268585 Travel 642999 641404 Supplies Materials 376 13 43 Communication 82429 948 15 Printing Publicity 2 21 Repairs 35oo 28 Insurance 17 50 17 5Q Pensions Benefits 244061 2 678 63 Equipments 31400 123 42 Miscellaneous 50 00 44 Total Expense Payments 4056198 4337666 NONCOST Private Trust Fund 548 16 54g lg CASH BALANCE JUNE 30th Budget Funds 454803 627592 Total 4565817 5020074637 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION SUMMARY FINANCIAL CONDITION The Drug Inspection Division of the Georgia State Board of Pharmacy ended the fiscal year on June 30 1961 with a surplus of 75092 available for operations subject to budget approvals after providing the necessary reserve of 552500 to cover outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department in the year ended June 30 1961 was 4000000 To meet expenditures approved on budget 500000 was transferred from the State Emergency Fund as pro vided by law making total appropriation for the year 4500000 In addition to the 4500000 provided as the total current years appro priation 12000 was received from service fees and sales making total income receipts of 4512000 From the 4512000 received 1545 was transferred to the State Per sonnel Board for the pro rata expense of Merit System Administration leaving net income of 4510455 The 4510455 net income together with the 454803 cash balance at the beginning of the fiscal period made a total of 4965258 available 4337666 of the available funds was expended in the year for budget approved items of expense and 627592 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable in the amount of 552500 and the remainder of 75092 represents funds which have been provided in excess of obligations incurred and will be available for expenditures in the next fiscal period subject to budget re approvals638 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION COMPARISON OF OPERATING COSTS The Divisions operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1961 Personal Services 32 685 85 Travel Expense 641404 Supplies 43707 Communication 94315 Printing Publicity 00 Repairs 2800 Insurance Bonding 1750 Pensions Ret Systems 267863 Equipment 12343 Miscellaneous 44 qq Totals 4337666 Number of Employees on Payroll June 30 7 1960 1959 30 072 25 30 960 47 6 429 99 6 553 02 376 13 205 21 824 29 928 44 221 637 76 3500 5000 1750 1750 2 440 61 2 320 22 314 00 1 205 80 5000 4400 4056198 4292242 GENERAL The State Board of Pharmacy is composed of the following members B B Kelley 402 Abercorn St Savannah Georgia S L Hardman Covington Georgia Ben H Shackelford 1411 N Highland Ave N E Atlanta Georgia W R Thomas Jr Thomasville Georgia T Mills Harrison 2396 Ingleside Ave Macon Georgia The Chief Drug Inspector P D Horkan is bonded for 500000 with the American Surety Company bond 02450621 dated March 7 1946 with premium paid to February 8 1962 Bond covers faithful performance of duties and the faithful accounting for all monies coming into his hands by reason of his position639 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION Books and records of this agency were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Division of Drug Inspection of the Board of Pharmacy for the cooperation and assistance given the State Auditors office during this examination and throughout the year641 GEORGIA PORTS COMMITTEE642 GEORGIA PORTS COMMITTEE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 00 Q m Budget Balancing Adjustment 52111102 4320 816 65 Revenue Retained Interest Earned 3691052 42993 57 Earnings from Services 95a 00 1737050 Total Income Receipts 55897754 438118072 CASH BALANCE JULY 1st Budget Funds 208040199 140988747 Total263937953 579106819 PAYMENTS EXPENSE Personal Services 4900 721 Supplies 3500 lg306 Communication Printing Publications 185 f6ntS 2400 Insurance 849 44 13 60765 Miscellaneous 7692451 Total Expense Payments 111908 9086243 OUTLAYS Lands Improvements Personal Services 8050398 130047 88 Printing Publications 24518 42 15 Contracts 114482329 239318986 Equipment 2 800 53 52i 691 40 CASH BALANCE JUNE 30th Budget Funds 140988747 312423447 T0ta1 263937953 579106819GEORGIA PORTS COMMITTEE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS 643 Cash in Banks Undrawn from State Treasury 2 624 234 47 500 000 00 3124 234 47 LIABILITIES RESERVES SURPLUS LIABILITIES Advance PayableSavannah Port and Terminal Facilities Savannah RESERVE FOR CONSTRUCTION Augusta 10483983 Brunswick 44056332 Garden CitySavannah 256281105 Ocean TerminalSavannah 1020 27 1500000 3109 234 47 3 124 234 47644 GEORGIA PORTS COMMITTEE SUMMARY INTRODUCTION The within report covers the operations of the Georgia Ports Committee for the fiscal year ended June 30 1961 Operations of the Georgia Ports Authority will be covered in report to be filed under separate cover The members of the Committee were appointed and constituted the agents of the Governor of the State of Georgia as set out in Executive Order dated November 14 1956 to act collectively to make capital improvements and purchases of necessary equipment of the Georgia Ports Authority deemed advisable by them and to appropriate within and subject to the funds made available for such purposes by said Act the expenditure of such funds to be controlled by and subject to all laws and regulations now in force and effect applicable to departments of the State Government Membership of the Georgia Ports Committee is as follows Robert C Norman Chairman Southern Finance Building Augusta Georgia W D Trippe ViceChairman Commercial National Bank Cedartown Georgia Thomas M Johnson Johnson Lane Space Company Savannah Georgia A M Harris First National Bank Brunswick Georgia Howell Hollis 1238 Second Avenue Columbus Georgia James W Smith of Albany Georgia is SecretaryTreasurer of the Committee and is bonded for 5000000 with the Hartford Accident and Indemnity Company bond N3034070 FINANCIAL CONDITION At the close of the year on June 30 1961 the Committee had 262423447 deposited in banks and 50000000 undrawn from the State Treasury which has been reserved for completion of construction of buildings terminals and other port facilities in Chatham Glynn and Richmond Counties after making provision for liquidation of 1500000 due Georgia Ports Authority Savannah Ports and Terminal Facilities for advances made on construction645 GEORGIA PORTS COMMITTEE Outlay payments for construction contracts for the period ended June 30 1961 were as follows AUGUSTA ClaussenLawrence Construction of Augusta Barge Terminal Original Contract 41816897 Add Change Orders 13 655336 42472233 Less Unpaid 63061 9293399 Paid in Period Ending June 30 1961 33178834 BRUNSWICK Bivens Housewrecking Co Demolition of Bldg at Brunswick Port Original Contract 104000 Unpaid 63061 00 Paid in Period Ending June 30 1961 104000 Diamond Const Co Const of General Cargo Terminal Original Contract1 386 63100 Add Change Orders 557751 139220851 Paid in Period Ending June 30 1960 86380615 52840236 Less OverEstimate on Concrete Work 2420600 50419636 Less Unpaid 63061 2500000 Paid in Period Ending June 30 1961 47919636 Fay Spofford Thorndyke Inc Revision of Track Work and Supv of Const of Cargo Term 410012 Unpaid 63061 00 Paid in Period Ending June 30 1961 410012rnmm 646 GEORGIA PORTS COMMITTEE BRUNSWICK Contd Seaboard Const Co Remove Existing Pavement to Raise Tracks at Transit Shed Original Contract Unpaid 63061 Paid in Period Ending June 30 1961 19000 00 190 00 GARDEN CITY Atlantic States Const Co Addition to Garden City Terminal Original Contract398808300 Less Change Orders 10921300 387887000 Less Unpaid 63061 258281107 Paid in Period Ending June 30 1961 Chatham County Commissioners i Cost of Const of Tidegates Pipemakers Canal 1 296 058 93 14 815 00 OCEAN TERMINAL Dixie Const Co Rehabilitation of Berths 1415 OSS and Whse J OSS Slip Original Contracts Less Paid in Period Ending June 30 1960 Less Unpaid 63061 Paid in Period Ending June 30 1961 J E Const Co Change Firewalls OSS Bldg Original Contract Unpaid 63061 Paid in Period Ending June 30 1961 362 448 11 140 22407 222 224 04 1 730 49 220 493 55 2 550 00 00 2 550 00647 GEORGIA PORTS COMMITTEE OCEAN TERMINAL Contd JoLynn Inc Demolition of Bldg at Ocean Terminal Original Contract 10 900 00 00 10 900 00 22 085 56 608 00 9 364 00 Unpaid 63061 Paid in Period Ending June 30 1961 Lynok Elec Co OSS Lighting Improvements Berths 10 and 12 Original Contract 21 809 03 27653 22 085 56 00 Add Additional Unit Cost Unpaid 63061 Paid in Period Ending June 30 1961 Pacetti Cecil Co Install Downspouts Shed K Berth 15 Original Contract 608 00 00 Unpaid 63061 Paid in Period Ending June 30 1961 Stein Hauser Const Co Enclosure of Walls H and J Sheds Original Contract 9 364 00 00 Unpaid 63061 Paid in Period Ending June 30 1961 2 393 189 86 AVAILABLE INCOME AND OPERATING COSTS Allotment of State funds to the Committee in the year ended June 30 1961 to meet expenses approved on budget as provided by State law was 432081665 of which 400000000 was for addition to Garden City Terminals 31700000 for construction of Augusta Barge Terminal and 381665 for dedication expense at Brunswick State Docks Eamings at Augusta including 1500000 advance were 1855125 at Brunswick 1705068 at Garden City Savannah 2252964 and Ocean Terminal Savannah 223250 making total income of 438118072 which with a balance at July 1 1960 of 140988747 made total funds available for the year of 579106819WBwlffifflBaH 9 wa 648 GEORGIA PORTS COMMITTEE From the 579106819 available funds 9086243 was paid for operating expense and 257597129 for improvements and equipment leaving on hand at June 30 1961 312423447 Expenditures for the previous year were and 122837298 for improvements GENERAL 111908 for operating expense All receipts disclosed by examinations have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper vouchers In the fiscal year ended June 30 1961 4299357 interest was earned on funds on deposit Portions of Legislative Act approved March 23 1960 which became effective July 1 1960 regarding interest earned on deposit are quoted as follows 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board herein after called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority of whom shall be the Acts of the Board The Board in its discretion may from time to time name and appoint as State Depositories of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each Department board bureau or agency and placed in the General Fund Appreciation is expressed to the Committee for cooperation and assistance given the State Auditors office during this examination and throughout the period of its existence650 STATE BOARD OF PROBATION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 43000000 Budget Balancing Adjustment 14347392 2265560 Transfers Other Spending Units 5519 6419 Total Income Receipts 39341873 45259141 NONINCOME Private Trust Funds 233765 239646 CASH BALANCE JULY 1st Budget Funds 1208496 141616 Total 40784134 45640403 PAYMENTS EXPENSE Personal Services 313 4 50 Travel Expense 44 370 17 Supplies and Material 187796 Communication 8 555 48 Printing Publicity 432410 Repairs 46113 Insurance and Bonding 25 00 Pensions 24262 38 Equipment 4 863 37 Miscellaneous 10l 44 Rents 105000 Total Expense Payments 40408753 NONCOST Private Trust Funds 2 33765 CASH BALANCE JUNE 30th Budget Funds 141616 Total 40784134 326 099 64 43 845 33 1 832 94 9 200 43 2 723 65 40005 1 037 53 26 56113 6497 35 15042 1 440 00 419 788 47 2 396 46 34 219 10 45640403651 STATE BOARD OF PROBATION CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Cash in Bank and in State Treasury Budget Funds Agency Funds Social Security Fund 223608 State of Ga Income Tax Fund 43631 34 21910 2 672 39 36 891 49 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Accounts Payable List on File Social SecurityEmployer Contribution RESERVES Agency Funds SURPLUS For General Operations Subject to Budget Approval 1 880 66 2 234 75 4 115 41 2 672 39 30 103 69 36 891 49652 STATE BOARD OF PROBATION SUMMARY INTRODUCTION The State Board of Probation was created by Act of the General Assembly approved February 8 1956 and amended by House Bill No 667 Georgia Laws 1958 approved February 14 1958 and House Bill No 1136 Georgia Laws 1960 approved March 17 1960 to administer the Statewide Probation Act The Board is composed of the members of the State Board of Pardons and Paroles acting in exofficio capacity but is not administered as part of the duties and activities of the Board of Pardons and Paroles under pro visions of the Legislative Act referred to FINANCIAL CONDITION The State Board of Probation had 3421910 available cash in banks and in State Treasury at June 30 1961 After providing the necessary reserve of 411541 to cover outstanding accounts payable and reserving 267239 for private trust and agency funds held a surplus of 3010369 is shown in the budget funds at June 30 1961 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Probation for the year ended June 30 1961 was 43000000 Additional funds allotted to the Department from the States Emergency Fund to meet expenditures approved on budget as provided by law amounted to 2265560 making a total of 45265560 of which 6419 was transferred to the State Personnel Board for pro rata cost of Merit System Administration leaving a net income for operations of 45259141 The 45259141 net income together with the cash balance of 141616 on hand at the beginning of the fiscal period made a total of 45400757 available with which to meet expenditures approved on budget for the vear ended June 30 1961 41978847 of the available funds was expended for budget approved items of expense and 3421910 remained on hand and in State Treasury June 30 1961 y The first lien on this remaining cash balance of 3421910 is for liquidation of 411541 in outstanding accounts payable and the remainder of 30 103 69 will be available for expenditure in the next fiscal period subject to budget approvals653 STATE BOARD OF PROBATION COMPARISION OF OPERATING COSTS The Boards expenditures for operations the past three years are shown in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1961 1960 1959 Personal Services 32609964 31348650 31931840 Travel Expense 4384533 4427017 4571002 Supplies Materials 183294 187796 197245 Communications 920043 856548 860246 Printing Publicity 272365 432410 151968 Repairs Alterations 40005 46113 16818 Rent 144000 105000 43750 Insurance Bonding 103753 82500 79000 Pensions Ret System 1800603 1715574 1661392 Pensions Social Security 8 55510 7106 64 6062 55 Equipment 649735 486337 636803 Miscellaneous 15042 10144 12304 Total Cost Payments 41978847 40408753 40768623 Number on Payroll June 30th 88 86 87 GENERAL Members of the State Board of Probation who are also the members of the State Board of Pardons and Paroles are as follows Mrs Rebecca L Garrett Chairman Dawson Georgia Hugh C Carney Member 9 Interlochen Drive N W Atlanta Georgia Mr Walter O Brooks Member 155 Little John Trail N E Atlanta Georgia Mr W H Kimbrough resigned as Chairman of the State Board of Pro bation on March 31 1961 and has been succeeded as Chairman by Mrs Rebecca L Garrett Mrs Rebecca L Garrett is bonded for 1000000 with the Peerless In surance Company bond No 270487 dated April 1 1961 The condition of the obligation of this bond is as follows That whereas the Principal was elected or appointed Member of the State Board of Probation654 STATE BOARD OF PROBATION Now therefore if the Principal shall during the term beginning on the 1st day of April 1961 well and faithfully perform all and singular the duties incumbent upon her by reason of her election or appointment as aforesaid Member of the State Board of Probation and honestly account for all moneys coming into her hands as such officer according to law except as hereinafter limited then this obligation shall be null and void otherwise of full force and virtue Hugh C Carney is bonded for 1000000 with the Peerless Insurance Company bond No 269484 dated February 15 1960 covering faithful performance of duties and honest accounting for all moneys coming into his hands as quoted in preceding paragraph covering bond No 270487 Marion H Doyle is bonded as Senior Accountant and Treasurer of the State Board of Probation for 1000000 with the Peerless Insurance Com pany bond No 269483 dated February 15 1960 Bond covers faithful performance of duties and honest accounting for all moneys coming into his hands as quoted above covering bond No 270487 On July 1 1961 Mr Doyles bond was increased to 4000000 and Mr W O Brooks Member of the Board was bonded in the amount of 1000000 Circuit Probation Officers are bonded for 500000 each and the D rector Travis B Stewart for 1000000 under Public Official Position Schedule Bond written by the Seaboard Surety Company bond No 549569 dated July 1 1957 Bond covers faithful performance of duties and honest account ing for all moneys and property coming into the hands of the respective Principals by reason of positions covered Fines and support money are collected and disbursed by the Probation Officers as directed by the Superior Court Judges of the respective Judicial Circuits of the State under provisions of State law and these funds are not reflected in the records of the State Board of Probation Legislative Act approved March 17 1960 provides for examination of these funds by an examiner in the employ of the State Board of Probation and is quoted in part as follows Section 25 There is hereby created the position of examiner for the State Board of Probation He shall be appointed by the Board and serve at the pleasure of the Board Section 26 It shall be the duty of the aforesaid examiner to travel over the State and audit the accounts of every probation officer or field supervisor who has any money fines court costs property or other funds coming into his control or possession or being disbursed by him by virtue of his duties as a state probation officer or field supervisorG55 STATE BOARD OF PROBATION The examiner shall further assume all of the duties and all the other responsibilities of a field supervisor when so directed by the State Board of Probation The examiner shall keep a permanent record of his audit of each probation officers accounts on file with the Director of Probation and it shall be the duty of the examiner to call attention of the Director to all discrepancies in said accounts and to further notify the Director and each member of the State Board of Probation in writing of any discrepancy of an illegal nature that might result in prosecution The examiner shall have the right to interview and make inquiry of certain selected payors and recipients of funds as he may choose without notifying the circuit probation officer to carry out the purposes of said audit The State Board of Probation should they deem it necessary may also appoint an assistant examiner within the same pay scale who shall also be entitled to travel and other expenses as other State em ployees and said assistant examiner shall give bond in the same manner and be subject to all the other laws rules and regulations as the ex aminer Books and records of the Board were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the year 657 STATE PROPERTIES COMMISSION Chattanooga Hotel Properties658 STATE PROPERTIES COMMISSION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Rent on Investment Properties o 00 000 NONINCOME State Revenue Collections Unfunded o 00 o 00 CASH BALANCE JULY 1st State Revenue Collections Unfunded ooo 000 Total 0 00 ooo PAYMENTS EXPENSE Miscellaneous TaxesState County City Tennessee 0 00 000 CASH BALANCE JUNE 30th State Revenue Collections Unfunded o 00 o 00 Total 000 000659 STATE PROPERTIES COMMISSION SUMMARY EASTERN HOTEL LEASE CONTRACT The Eastern Hotel property of the State of Georgia the lease contract of which is covered in the within report is situated in the City of Chattanooga Hamilton County Tennessee known as the Eastern Hotel Property fronting 61 feet on Market Street and extending back along East Eleventh Street 167 feet On October 30 1950 lease agreement was made between the State of Georgia acting through its State Properties Commission pursuant to an Act of the General Assembly of Georgia approved March 28 1935 as amended by an Act of the General Assembly of Georgia approved February 16 1950 and the Tennessee Valley Hotels Inc This lease is for a term of ninetynine years beginning on November 1 1950 and expiring on October 31 2049 and provides in part as follows 2 a The lessee shall pay the following amounts as annual rental in twelve equal installments payable monthly in advance at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month during the term of the lease towit From Nov 1 1950 to October 31 1955 360000 per annum From Nov 1 1955 to October 31 1965 480000 per annum From Nov 1 1965 to October 31 1980 600000 per annum From Nov 1 1980 to October 31 2000 750000 per annum From Nov 1 2000 to October 31 2049 1000000 per annum b In addition to the said amounts which shall be received by the Lessor as net rental for said property Lessee agrees to pay during the entire term of this lease ad valorem and other property taxes both on the lot and the improvements as they are now or may hereafter be made assessed against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee and all street and sidewalk improvements curbing white lights sewers or any other kind of assessments which may be lawfully assessed against the said property 3 e Lessee agrees That it will begin to demolish dispose and remove from said premises at its own expense and risk the old building erected thereon and its contents provided that the salvage of said building and its contents shall be the absolute property of the Lessee and to erect in lieu of said building a hotel office or other business building or structure or combination of the same of660 STATE PROPERTIES COMMISSION fireproof construction in accordance with the accepted meaning of the term fireproof at its own expense and risk at a cost not to be less than two hundred fifty thousand 25000000 dollars how ever Lessee may utilize the old building now on said premises or any part thereof which Lessee deems usable without demolishing and removing the same and agrees that it will commence erection of said building or structure prior to November 1 1951 and that it will complete said building or structure so as to be suitable for occupancy within twelve months after commencement of con struction or begin payment of rent as though same were com pleted g Lessee agrees That it will pay the fire insurance premiums on not less than thirty thousand 3000000 dollars on the said building and improvements as they are now and on not less than five thousand 500000 dollars on its contents and on not less than seventyfive per cent of the value of the building or structure to be erected and improvements as they may be hereafter made and to pay the premiums on a reasonable amount of liability insurance 4 b Lessor agrees That the rental installments shall abate during the period of demolition and construction commencing with such demolition and ending at such time as said building or structure to be erected is suitable for occupancy or for a period of twelve months whichever is the shorter PLAZA HOTEL LEASE CONTRACT This property situated in the City of Chattanooga Tennessee is described in lease agreement as follows That tract or lot of land bounded by Market Street Georgia Avenue and Tenth Street the said lot having a frontage of one hundred and sixtyfive 165 feet on Market Street one hundred and twentyeight 128 feet on Georgia Avenue and ninetythree 93 feet on Tenth Street on which there is situated a fourstory brick building formerly known as the Southern Express Company building later known as Hotel Annex and now known as Hotel Plaza On September 28 1950 lease agreement was made between the State of Georgia acting through its State Property Commission pursuant to an Act of the General Assembly of Georgia approved March 28 1935 as amended by an Act of the General Assembly of Georgia approved February 16 1950 herein called Lessor and Plaza Hotel Company Inc a Tennessee corporation herein called Lessee661 STATE PROPERTIES COMMISSION The lease is for a term of twentyfive 25 years and three months com mencing October 1 1950 and ending December 31 1975 at the following rental 2 a For the first five years and three months of said lease period that is for the period beginning October 1 1950 and ending December 31 1955 Lessee shall pay a yearly rental of sixteen thousand 1600000 dollars payable in monthly installments of 133333 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month During said period of five years and three months Lessor shall pay all ad valorem and other property taxes against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee b For the last twenty years of said lease period that is for the period beginning January 1 1956 and ending December 31 1975 Lessee shall pay a yearly rental of thirteen thousand six hundred ninety eight and 78100 dollars 1369878 payable in monthly install ments of 114157 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month in advance and in addition thereto shall pay all ad valorem and other property taxes assessed against the demised premises by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee REVENUE COLLECTIONS In the year ended June 30 1961 1369884 was received from thePlaza Hotel lease and 480000 from Eastern Hotel Ground rent a total of 1849884 to be accounted for all of which was deposited to the State Treasurys General Fund account within the period under review Rents received in the fiscal year ended June 30 1961 cover the twelve months period from July 1 1960 to June 30 1961 on Plaza Hotel and twelve months from January 1 1961 to December 31 1961 on Eastern Hotel Prop erty GENERAL Hon George B Hamilton State Treasurer also serves as Treasurer of the State Properties Commission Since October 8 1957 receipts from rents on the Tennessee properties have been deposited directly in the States General Fund account rather than being deposited to the credit of the Properties Commission and then trans ferred to the General Fund account663 DEPARTMENT OF PUBLIC HEALTH664 DEPARTMENT OF PUBLIC HEALTH RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 939000000 Budget Balancing Adjustment 1245000 00 Revenues Retained Grants from U S Government 7 104 456 13 Donations L 500 00 Earnings Recoveries 3g 566 2g Transfers Other Spending Units 11054005 Total Income Receipts 1789006246 NONINCOME Private Trust Funds j 001 76 State Revenue Collections Unfunded 2 490 75 CASH BALANCES JULY 1st Budget Funds 676688047 State Revenue Collections Unfunded i90 25 Private Trust Fundsi 4 530 81 Total 2466515650 1961 1093500000 2 110 000 00 7 677 498 34 5 280 00 60 325 21 12 097 05 20 800 200 60 113 35 18 58210 6 508 705 21 2 681 00 4 570 94 27 334 853 20 DEPARTMENT OF PUBLIC HEALTH 665 PAYMENTS 1960 1961 EXPENSE Personal Services 3 220 629 51 Travel 28594303 Supplies Materials 43592511 Communication 9456986 Heat Light Power Water 2029828 Publications Printing 5414690 Repairs 3200046 Rents 6869251 Rents State Hospital Authority 84000000 Insurance 57816 Indemnities 111597 Pensions Benefits 165421120 Grants to Civil Divisions 1092368313 Equipment 58 224 52 Miscellaneous 11667326 Total Expense Payments 17807 69190 OUTLAYS Land Buildings Contracts 11602260 Equipment 224 523 22 NONEXPENSE Private Trust Funds 961 63 CASH BALANCES JUNE 30th Budget Funds 650870521 State Revenue Collections Unfunded 2 68100 Private Trust Funds 457094 Total 2466515650 3 369 325 488 130 11 61 81 57 1 850 2 2 703 10 496 46 43 542 87 023 23 253 51 764 06 84210 53211 850 81 81013 00000 324 61 11150 92290 992 06 538 34 58811 19 670 096 34 377 944 61 205 224 33 459 78 7 055640 53 21 26310 4 224 51 27 334 853 20666 DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Revenue Collections 91 RQ n Budget Funds 2126310 State and Other 694500901 U S P H S 7401893 U S C B 36 612 59 7 055 640 53 Agency Funds Employees Assn Fund 4 224 M Accounts Receivable U S Government Hospital Constr i2 016 575 57 Lipid Study Proj ect 4 000 00 12020575 57 Local Health Units arm in 37010 1202094567 19102 073 81667 DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process State Funds 145070797 Federal Funds 53 495 56 Allocation Balance Hospital Construction State Funds 207303166 Federal Funds 5149 385 71 RESERVES For Revenue Collections For Hospital Construction Unallocated State S 211378780 Federal 686718986 For Mental Health Bldgs For Lands and Buildings Federal FundsUnencumbered Heart Assn Fund For Voided Checks Private Trust or Agency Funds 1 504 203 53 7 222 417 37 8 726 620 90 21 263 10 8 980 977 66 635 000 00 197 939 81 61135 96 1 318 68 3 687 90 4 224 51 9 905 547 62 SURPLUS Available for Operations Subject to Budget Approval 469 905 29 19102073 81wSS9685SSiP5a 668 DEPARTMENT OF PUBLIC HEALTH SUMMARY FINANCIAL CONDITION The Department of Public Health ended the fiscal year on June 30 1961 with a surplus of 46990529 available for operations subject to Federal directives and State Budget approvals after providing the necessary reserves of 150420353 for accounts payable and purchase orders in process and 722241737 for funds allocated for hospital construction and additional reserves of 2126310 for Revenue Collections to be transferred to State Treasury 898097766 hospital construction funds to be allocated 63500000 for mental health buildings 19793981 for lands buildings and improvements 6113596 for Federal funds available 131868 balance on Heart Association Grant 368790 for checks cancelled and 422451 in Agency funds REVENUE COLLECTIONS This Department as a revenuecollecting agency collected in the year ended June 30 1961 4152400 in vital statistics fees 18677 80 from the sale of timber 3331500 bed inspection fees 5842580 interest on time deposits from operating funds and made refunds of 255307 leaving net revenue of 14938953 The 14938953 net receipts together with the balance of 268100 on hand at July 1 1960 made a total of 15207053 to be accounted for 13080743 was funded to the State Treasury in the period under review and a balance of 2126310 remained on hand at June 30 1961 AVAILABLE INCOME AND OPERATING COSTS State Appropriations to the Department for operations hospital con struction and Crippled Children benefits in the year were 10635 000 00 Budget adjustments totaling 241000000 were made in the year to meet expenditures approved on budget as provided by law making total State funds provided for these activities 1304500000 In addition to the 1304500000 provided as the current years appro priations 767749834 was received from the several US Government Grants for Public Health services 5972371 for Crippled Children services 601o0 from sale of a truck 528000 from Heart Association and a net amount of 1209705 from transfers making total income receipts for the year 2080020060669 DEPARTMENT OF PUBLIC HEALTH The 2080020060 income and the 650870521 cash balance at the beginning of the year made a total of 2730890581 available with which to meet expenditures approved on budget for the fiscal year 2025326528 of the available funds was expended for budget approved items of expense and outlay leaving cash balance of 705564053 on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department the past three years are compared in the following statement YEAR ENDED JUNE 30 BY FUND 1961 Georgia Operations 655710952 Ga Employees Health Serv 32470 67 Ga Crippled Children 1116094 48 Mental Health Intensive Treat ment 50477534 U S Public Health Service 1178 457 78 U S Childrens Bureau 117848675 Local T B Sanatoria Kellogg Fund Heart Assn Fund 396132 Talmadge Memo Hospital 84000000 Mental Health Building 1010000 00 Hospital Construction 783190942 1960 6 072 95610 31 767 61 962 64513 394 649 01 1148144 30 974 005 54 840 000 00 7 724 070 03 1959 5 711 397 41 33 019 25 1 012 993 65 999 892 78 943 717 07 28 568 18 5 535 62 840 000 00 5 691 147 21 20 253 265 28 18148 237 72 15 266 27117 BY OBJECT EXPENSE Personal Service 336954287 322062951 320776990 Travel Expense 32502323 28594303 27685970 Supplies Material 48825351 43592511 81329554 Communication 13076406 9456986 9903412 Heat Lights Water 1184210 2029828 2384164 Printing and Publicity 6153211 5414690 7797997 Repairs Alterations 8185081 3200046 2848706 Rents State Hospital Authority 185000000 84000000 84000000 other 5781013 6869251 6655725 Insurance Bonding 232461 157816 1430571 Pensions 58820701 53944561 43302709 Benefits 211571589 111476559 110801835670 DEPARTMENT OF PUBLIC HEALTH YEAR ENDED JUNE 30 BY OBJECT Contd 1961 i960 1959 EXPENSE Contd Grants1049699206 1092368313 7 919 154 01 Indemnities m50 111597 m 00 Equipment 4653834 5822452 37 363 72 Miscellaneous 4358811 11667326 22118186 Total Expense Payments 19 670 096 34 17 807 691 90 15167 752 92 OUTLAY Lands Bldgs and Imps 377 944 61 116 022 60 Equipments 20522433 22452322 9851825 Total Cost Payments20253 265 28 18148237 72 15 266 27117 Number of Employees on Payroll June 30 General 584 591 580 Crippled Childrens Fund 68 63 60 Trainees General 14 31 Ga EmployeesHealth Serv 8 6 6 Mental HealthInt Treat 3 3 677 694 672 PRIVATE TRUST AND AGENCY FUNDS Included in the unit report is an analysis of the Employees Association Fund an agency fund account handled by the Treasurer of the State Department of Public Health This account has not been considered as a State fund or as a Private Trust and Agency Fund handled by a State Unit prior to the fiscal year ended June 30 1959 A balance of 457094 was on hand in the Employees Association Fund account on July 1 1960 which with receipts of 11335 in the fiscal year ended June 30 1961 made a total of 468429 to be accounted for 45978 of the 468429 was expended in the fiscal year leaving a balance of 4 224 51 on hand June 30 1961 GENERAL Members of the State Board of Health on June 30 1961 were J G Williams D D S Chairman 1003 Medical Arts Bldg Atlanta Georgia671 DEPARTMENT OF PUBLIC HEALTH A M Phillips M D ViceChairman 1113 Bankers Insurance Bldg Macon Georgia Maurice F Arnold M D Hawkinsville Georgia J M Byne Jr M D Liberty Street Waynesboro Georgia A G Funderburk M D 317 S Main Street P 0 Box 631 Moultrie Georgia J M Hawley D D S Suite 1 Biggers Building 1355 13th Street Columbus Georgia Bernard Holland M D Rm 237 Woodruff Memo Bldg Emory Univ School of Med Atlanta 22 Georgia R H Hogg Ph G 412 Overlook Road Macon Georgia A G Little Jr M D 1306 No Patterson Valdosta Georgia Ben K Looper M D Canton Georgia T Sterling Claiborne M D Medical Arts Building Atlanta Georgia Fred H Simonton M D 16 Euclid Avenue Chickamauga Georgia D N Thompson M D 120 Forest Avenue Elberton Georgia Tyre Watson Jr Ph G Watson Pharmacy 309 East College Avenue Decatur Georgia Virgil B Williams M D 1243 West Poplar Street Griffin Georgia The Georgia Commission on Alcoholism was abolished by Act of General Assembly approved March 7 1960 effective as of July 1 1960 and all its functions powers and duties transferred to the State Department of Public Health A unit or division was set up within the department to be known as the Alcoholic Rehabilitation Service and the financial accounts of this unit are kept with the regular accounts of the Health Department but set up so that a separate report can be made on this activity By Act of General Assembly approved March 171960 all of the authority duties functions and responsibility for the administration control conduct and operation of the Georgia Training School for Mental Defectives was transferred to the Department of Public Health effective as of July 1 1960 The name of this institution was changed to the Gracewood State School and Hospital by Act of General Assembly approved April 5 1961672 DEPARTMENT OF PUBLIC HEALTH The Director of the Department of Public Health Dr John H Yenable is bonded for 10000000 with the United States Fidelity and Guaranty Company Bond 233520712460 Bond is dated January 11 1960 The condition of the obligation is as follows Whereas the Principal was duly elected Director Georgia De partment of Public Health for a term beginning January 1 1960 and ending December 31 1965 Now the condition of the above obligation is such that if the said John H Venable shall faithfully discharge all and singular the duties required of him by virtue of his said office as aforesaid during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Ernest B Davis was bonded for 10000000 as SecretaryTreasurer of the Georgia Department of Public Health with the United States Fidelity and Guaranty Company Bond 233520716760 is dated January 13 1960 The condition of the obligation is as follows Whereas the Principal was duly appointed SecretaryTreasurer Georgia Department of Public Health for an indefinite period beginning October 19 1950 the effective date of this bond being January 1 I960 Now the condition of the above obligation is such that if the said Ernest Burroughs Davis shall faithfully discharge all and singular the duties required of him by virtue of his said office as aforesaid during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said office then the above obligation to be void otherwise to remain in full force and effect Mr Ernest B Davis resigned as SecretaryTreasurer as of May 15 1961 and was succeeded by Mr Frank C Smith The above bond was revised as of that date substituting Mr Frank C Smith for Ernest Burroughs Davis as Principal The bond and revision were approved as to sufficiency and form by the Attorney General on June 14 1961 Employees of the Department of Public Health the Battey State Hos pital the Milledgeville State Hospital the Gracewood State School and Hospital are bonded for 1000000 each under Public Employees Honesty Blanket Position Bond This bond is written by the Lumbermens Mutual Casualty Company IS 112002 dated January 1 1961mpi 673 DEPARTMENT OF PUBLIC HEALTH Accounting records of the Battey State Hospital at Rome Georgia the Milledgeville State Hospital at Milledgeville Georgia the Gracewood State School and Hospital at Augusta and the Alcoholic Rehabilitation Service at Atlanta under the control of the Department of Public Health are kept in the office of the Department of Public Health in Atlanta but reports of examination of these accounts are filed under separate cover Books and records of the Department of Public Health were found in excellent condition all receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the year S674 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS COUNTY State Appling 570996 Atkinson 693680 Bacon 556865 Baker 436567 Baldwin 1263350 Banks 627445 Barrow 718501 Bartow 946300 Ben Hill 642840 Berrien 698862 Bibb Bleckley 892162 Brantley 580593 Brooks 1259225 Bryan 692259 Bulloch 1749947 Burke 751969 Butts 1172822 Calhoun 551005 Camden 745654 Chandler 665176 Carroll 867550 Catoosa 528465 Charlton 700860 Chatham 167410 Chattahoochee 900825 Chattooga 932520 Cherokee 596818 Clarke 2417992 Clay Clayton 1631386 Clinch 695327 Cobb 166722 Coffee 1035250 Colquitt 2067661 Columbia 837709 Cook 669113 Coweta 1625150 Crawford 578526 Crisp 1300750 USPH USCB State USPH 96000 50 458 09 5 955 50 6 160 69 60000 1311080 7027648 427425 1542116 28 616 24 525 00 4 606 75DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 675 BENEFITS CRIPPLED CHILDREN Mental Aid To Health Mental Total Cancer Intensive Retar Grants Number Benefits Patients Treatment dation 5 709 96 26 2 457 90 1 369 63 3 995 00 6 936 80 23 6192 87 699 74 5 568 65 15 8167 58 1 228 50 2 900 00 4 365 67 37 4 697 64 788 16 45042 13 593 50 32 3 879 28 2 157 85 1 052 80 6 274 45 10 1 62718 413 37 7185 01 15 1 287 70 4 074 95 9 463 00 40 12104 65 3 492 71 2 564 00 6 428 40 21 3 660 66 1 277 50 3147 00 6 988 62 24 5 462 78 60050 62 574 28 179 23 479 92 22 830 52 31 085 34 8 921 62 14 4 895 82 2 086 30 1 661 90 5 805 93 22 2127 29 113611 66150 12 592 25 34 3 753 40 3 414 85 1 916 87 6 922 59 21 2 74810 1 302 21 759 50 18 099 47 65 12 475 94 2 942 81 4 452 00 7 519 69 54 17 253 44 6 619 01 2 665 72 11 728 22 25 4 97514 1 876 04 5 51005 27 3 439 34 4 255 93 1 514 83 7 456 54 14 5 980 23 365 30 6 651 76 22 4 699 72 38189 1 215 50 8 675 50 33 16 559 37 6 023 75 322 00 5 284 65 11 1 466 93 23300 238 55 7 008 60 7 282 50 1 29410 104 756 79 351 45 763 54 18 319 87 19 518 91 9 008 25 4 282 59 9210 9 325 20 32 4 840 24 949 30 2104 77 5 968 18 22 6 063 88 2 581 35 1 229 50 24179 92 44 13 556 07 4 53118 7 125 50 21 3 695 75 2 128 64 512 66 16 313 86 58 10 152 34 4 553 55 2 386 50 6953 27 13 38821 196 50 1500 35415 21 103 21 80711 7 090 50 6 082 76 10 352 50 44 5 150 63 2 429 65 4 91900 20 676 61 86 32 343 94 8 729 24 3 515 20 8 377 09 30 7 809 52 4 446 58 1 347 50 6 69113 32 3 367 40 1 053 24 942 68 16 251 50 49 16 184 03 3 622 10 94300 47 5 785 26 11 1 014 18 1 447 10 950 26 13 007 50 81 14 704 97 867 31 4 320 41 676 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS COUNTY State USPH Dade 606534 Dawson 641850 Decatur 1370250 DeKalb 1025585 Dodge 864039 Dooly 770341 Dougherty 3459835 Douglas 728946 Early 565571 Echols 653263 Effingham 948866 Elbert 1132011 Emanuel 722652 Evans 763996 Fannin 676296 Fayette 646664 Floyd 1970047 Forsyth 558190 Franklin 434665 Fulton 16933334 12066666 Gllmer 240939 Glascock 568050 Glynn 2399680 Gordon 702315 Grady 1250205 Greene 494037 Gwinnett 1043957 Habersham 723343 Hall 2577257 Hancock 780865 Haralson 354750 Harris 1391489 Hart 881012 Heard Henry 507375 Houston 1337842 Irwin 395965 Jackson 391113 Jasper 572112 Jeff Davis 545917 USCB State USPH 12 000 00 57 124 50 1 451 25 16 716 21 1 950 00 407 50 4 127 25 900000 453 00 4 925 75 1 920 00677 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS SRIPPLED CHILDREN Aid To Mental Health Mental Total Cancer Intensive Retar Grants Number Benefits Patients Treatment dation 6 065 34 10 2 384 88 600 6 418 50 12 1 868 88 398 58 13 702 50 65 7 245 30 2 742 91 2 012 00 97 547 81 208 52 205 23 35917 11 846 09 8 640 39 45 5 405 40 2 041 82 1 644 81 7 703 41 50 8 321 59 2191 08 1 323 00 36 548 35 167 20 665 09 6 218 36 4 237 94 7 289 46 23 11 900 43 2 51916 693 50 5 655 71 46 5 976 50 3 29911 2 212 97 6 532 63 4 352 68 9 488 66 19 3 60812 219316 11 32011 25 6 491 81 2 286 16 740 00 7 226 52 35 8 925 30 2 436 50 1 794 50 7 639 96 9 3 624 54 1 546 90 6 762 96 12 2 096 50 2 001 83 6 466 64 11 3 385 87 956 29 309 82 24 235 22 46 15 77115 4 858 05 3 315 32 5 581 90 17 5 457 75 1 234 38 4 346 65 20 1 890 70 1 704 20 3 579 00 299 000 00 625 138 933 23 2155 18 272 35 2 409 39 10 4 402 39 239 88 1049 00 5 680 50 10 709 34 2 783 75 29 375 55 53 6 351 41 1 370 02 6 371 50 7 02315 24 6 41812 2 445 09 90000 12 502 05 45 7 562 81 3 867 17 3 627 32 4 940 37 12 1 810 85 682 85 472 92 10 439 57 64 19 836 82 8 434 41 2 365 50 7 233 43 19 3 281 48 2 046 77 487300 27 692 57 94 22 658 86 4 442 39 2 592 14 7 808 65 8 890 93 716 70 3 547 50 13 73802 1 814 99 310 50 13 914 89 43 4 317 58 735 22 1 660 20 293 8 81012 15 4 165 75 2 428 89 2 800 00 6 3 523 59 236 45 1 017 45 5 073 75 26 3 48615 1 78613 13 378 42 58 5 567 89 5 07912 8 35819 3 959 65 17 7 339 95 402 58 995 28 391113 39 9 954 87 3 830 06 5 72112 17 1 058 09 3 734 95 1 503 28 5 45917 14 4076 33 578 60 3 978 45 a678 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS COUNTY State Jefferson 412555 Jenkins 794955 Johnson 590655 Jones 683582 Lamar 1551519 Lanier 635765 Laurens 1329350 Lee 519399 Liberty 1082266 Lincoln 404040 Long 620175 Lowndes 3111505 Lumpkin 654071 Macon 640027 Madison 397320 Marion 514995 McDuffie 505364 Mclntosn 539786 Meri wether 1236414 Miller 502450 Mitchell 1462242 Monroe 728654 Montgomery 561797 Morgan 463081 Murray 491227 Muscogee 491946 Newton 840611 Oconee 426396 Oglethorpe 482170 Paulding 632582 Peach 959688 Pickens Pierce 627425 Pike 1110165 Polk 1069280 Pulaski 720744 Putnam 6 426 52 Quitman 510600 Rabun 742474 Randolph 735075 USPH USCB State USPH 66000 11 000 00 43 945 92 12 647 75 9 336 67679 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS CRIPPLED CHILDREN Aid To Mental Health Mental Total Cancer Intensive Retar Grants Number Benefits Patients Treatment dation 4125 55 34 3 014 80 1 498 50 7 949 55 20 1 557 78 4 051 00 85650 5 906 55 17 1 970 85 1 542 40 1 370 25 6 835 82 23 601416 3 421 50 2 225 29 15 51519 18 5 028 70 3 545 64 2 925 35 6 357 65 19 10 881 94 8300 1 498 75 13 953 50 55 8 95507 7 750 88 4 828 20 5 193 99 26 4 34628 455 17 530 42 10 822 66 23 2 590 31 1 370 70 2 50700 4 040 40 12 1 861 88 1 889 00 6 201 75 4 926 85 488 28 31115 05 74 10 381 48 2 36714 1 543 50 6 540 71 9 1 588 24 3107 28 1142 50 6 400 27 25 5 012 33 5 095 43 2250 3 973 20 11 2 381 20 3 84512 2 964 25 5 149 95 20 4 508 61 1 208 91 750 5 053 64 31 4 358 46 682 00 3 634 00 5 397 86 13 3 856 37 1 539 43 1500 12 36414 77 6 075 92 2 678 25 1 999 26 5 024 50 16 1 284 78 1 057 24 2 00702 14 622 42 80 1151107 4 991 04 2 067 50 7 286 54 20 2 436 85 3 358 30 1500 5 617 97 11 2 375 75 1 672 80 2 93497 4 630 81 15 2 91725 1 397 80 2 983 00 4 912 27 16 1 537 26 1 738 06 81 849 80 293 31 525 32 10 734 31 43 023 70 901 8 40611 25 6 908 58 4 797 39 4500 4 263 96 12 5 03735 1 064 07 3 47000 482170 5 51925 605 33 3 05000 6 325 82 26 713519 2 133 43 981 00 9596 88 26 2 66153 4 57310 4 56912 6 554 98 771 18 6 27425 26 2141 70 846 95 566 50 11101 65 20 7160 08 450 37 322 00 10 692 80 26 19 462 39 4 637 52 218617 7 207 44 24 5 523 82 2 589 25 6 426 52 16 3 63843 1 282 90 288 87 5 106 00 14 3034 60 640 08 7 424 74 36 640306 920 44 3 56500 7 350 75 24 4 519 09 1 871 73 848 60 680 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS COUNTY State Richmond 363964 Rockdale 566543 Schley Screven 984627 Seminole 266500 Spalding 2664777 Stephens 969870 Stewart Sumter 1752536 Talbot 497120 Taliaferro 593100 Tattnall 738493 Taylor 510055 Telfair 441265 Terrell 817630 Thomas 1631550 Tift 1326280 Toombs 686070 Towns Treutlen 301012 Troup 2893704 Turner 451045 Twiggs 495342 Union Upson 1164812 Walker 2064785 Walton 954095 Ware 2304000 Warren 481455 Washington 944930 Wayne 1333877 Webster 559485 Wheeler 478536 White 468191 Whitfield 2348925 Wilcox 424015 Wilkes 711975 Wilkinson 676568 Worth 765490 USPH USCB State USPH 11 000 00 31 389 64 1 485 00 72000 3000 151625034 16777746 28181087 3403925 7029448DEPARTMENT OF PUBLIC HEALTH 681 STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS CRIPPLED CHILDREN Aid To Mental Health Mental Total Cancer Intensive Retar Grants Number Benefits Patients Treatment dation 47 514 28 284 35 466 84 20 378 06 3 165 50 5 665 43 25 8 911 80 779 42 5 221 79 289 90 1 414 62 9 846 27 50 9 829 02 3 696 41 9300 2 665 00 14 3 270 28 1 797 25 26 647 77 48 14 396 05 6 532 29 1 387 00 9 698 70 28 9 905 41 2 012 38 2 073 50 37 2 248 83 154 36 1 418 50 17 525 36 52 7 096 56 4 439 22 4 080 17 4 971 20 18 2 500 43 2 802 07 64214 5 931 00 7 209 44 283 00 7 384 93 25 5 469 94 1 968 51 1 908 00 5 100 55 25 2 778 67 2 054 88 3 815 79 4 412 65 30 7 346 42 1 630 41 780 22 8176 30 25 2 421 82 1 139 35 1 517 90 16 315 50 98 15 908 00 6 299 67 6 884 03 13 262 80 53 14 355 08 3 73113 1 710 00 6 860 70 13 3 063 51 1 858 50 3 715 00 12 2 260 02 2 383 00 3 01012 10 439 26 1 892 50 817 70 28 937 04 102 15 763 28 8121 50 16 209 03 4 510 45 19 2 371 61 816 34 860 19 4 953 42 23 7 156 09 2 803 34 7 595 75 1 353 53 1 377 00 11 64812 71 14 250 59 3 502 35 8 738 82 20 647 85 39 6 839 67 1 48517 1 516 64 9 540 95 36 12 314 96 2 662 28 322 00 23 760 00 93 18 58718 7 875 07 2 742 50 4 814 55 30 3 442 70 2 038 22 9 449 30 52 3 594 51 4 936 89 81 00 13 368 77 34 6105 68 1 523 48 213200 5 594 85 14 9 21518 897 32 113 62 4 785 36 23 3 746 33 1 317 68 4 681 91 14 1 304 29 1 768 04 23 489 25 85 16 600 60 4 030 07 5 792 50 4 240 15 27 11 352 33 2 002 64 1500 7 119 75 12 2 597 93 3 127 28 1115 00 6 765 68 13 1 695 20 1 253 60 1 049 50 7 654 90 53 13 887 31 1 309 04 3 932 71 2 070 172 40 6642 1 278 581 88 438 273 24 39362491 124189 682 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS DISTRICTS District 2 Appling Bacon Long Pierce Wayne District 3 Dooly Marion Sumter Webster District 4 Brantley Camden Charlton Glynn Mclntosb District 6 Decatur Early Seminole District 7 Bulloch Candler Effingham Emanuel Evans District 8 Crawford Houston Macon Peach Pulaski District 10 Jeff Davis Montgomery Tattnall Toombs Wheeler District 13 Baldwin Hancock Jasper Putnam Wilkinson District 14 Atkinson Clinch Coffee Ware District 15 Berrien Cook Echols Lanier Lowndes District 16 Fannin Gilmer Murray Whitfield State USPH USCB State USPH 954050 763450 12 319 50 10 548 50 10 265 65 8 846 15 5 507 50 1 357 50 10 708 50 8 659 65 3 679 61 2 864 61 7 056 14 4 722 50 1 357 50 3 855 00 3 270 00 13 685 50 11 654 50 9123 50 9012 71 722620DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS Total Grants CRIPPLED CHILDREN Number Benefits Aid To Cancer Patients Mental Health Intensive Treatment 683 Mental Retar dation 17 175 00 22 868 00 18 925 30 654422 15 902 29 10 230 00 2 715 00 7125 00 25 340 00 19 832 00 16 238 91684 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS DISTRICTS State USPH District 18 Colquitt Mitchell Tift 1237000 1053000 District 19 Brooks Grady Thomas 1074000 915500 District 21 Bartow Cherokee Gordon 754500 654500 District 22 Habersham Rabun Stephens 578240 4 56740 District 24 Meriwether Troup 1177081 980080 District 27 Catoosa Chattooga Dade Walker 1128457 940256 District 28 Cobb Douglas Paulding 1429200 1219400 District 29 Barrow Gwinnett Newton Walton 797250 712750 District 31 Clarke Greene Jackson Morgan Oconee 632450 553950 District 32 Floyd Polk 1032000 882000 District 33 Columbia Richmond McDuffie 1820516 1553016 District 34 Bibb Jones Twiggs 1796700 1528500 USCB State USPH685 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS CRIPPLED CHILDREN Aid To Cancer Patients Mental Health Intensive Treatment Mental Total Grants Number Benefits Retardation 22 900 00 19 895 00 14 090 00 10 349 80 21 571 61 20 68713 26 486 00 15100 00 11 864 00 19140 00 33735 32 33 252 00686 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 GRANTS GRANTSINAID SPECIAL GRANTS DISTRICTS State USPH USCB State USPH District 35 Harris Chattahoochee Muscogee 1950250 1658750 District 36 DeKalb Rockdale 1904850 1622850 District 37 Bryan Chatham Liberty 1881900 1599800 Total Districts 28072206 23742852 Total Health Units 179697240 40520598 28181087 3403925 7029448 Clinic and Other Expense387 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1961 BENEFITS Total Grants CRIPPLED CHILDREN Number Benefits Aid To Cancer Patients Mental Health Intensive Treatment Mental Retar dation 36 090 00 35 277 00 34 81700 518 150 58 258832298 6642 127858188 43827324 39362491 1241 226 27 3 710 00 127880815 43827324 39733491 124189 Jl m688 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Proj ect Hospital Authority for Number County andor City Original Ga 1 CarrollCarrollton 35200000 Ga 2 Greene County 22334512 Ga 4 Upson County 72400000 Ga 5 Hall CountyGainesville 88610200 Ga 6 Troup County LaGrange 33600000 Ga 7 Mitchell County 17875946 Ga 7A Mitchell County 2860200 Ga 8 Elbert CountyElberton 520 184 00 Ga 10 Worth County 19540914 Ga 12 Clarke County 36860000 Ga 13 Stewart and Webster Counties 17035758 Ga 14 DeKalb County 13014400 Ga 15 Fulton County Lakewood 2529012 Ga 16 Fulton County South Fulton 2207410 Ga 17 Fulton County Alpharetta 2510234 Ga 18 Fulton County Sandy Springs 2418046 Ga 19 Fulton County Center Hill 2808018 Ga 20 Fulton County Adamsville 28 667 64 Ga 21 Heard County 1147814 Ga 22 City of Macon 10306170 Ga 23 City of Macon 3855586 Ga 24 City of Atlanta 31792066 Ga 25 Spalding County Griffin 79049700 Ga 26 City of Marietta 75285465 Ga 27 Cook County 15504000 Ga 28 Fulton County Howell Mill 2111908 Ga 29 Fulton County Fairburn 2713072 Ga 30 Fulton CountyCollins 2625320 Ga 31 Fulton County Buckhead 2581742 Ga 32 Fulton CountyRed Oak 2805718 ALLOCATIONS Increase Decrease Balance 352 000 00 223 34512 724 000 00 886 102 00 336 000 00 178 759 46 28 602 00 520 184 00 195 409 14 368 600 00 170 357 58 130 144 00 25 290 12 22 074 10 25 102 34 24180 46 28 080 18 28 667 64 11 47814 103 061 70 38 555 86 317 920 66 790 497 00 752 854 65 155 040 00 21 119 08 27130 72 26 253 20 25 81742 28 05718089 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Years 196061 Total Unpaid Allocations 352 000 00 223 345 12 724 000 00 886 102 00 352 000 00 223 345 12 724 000 00 886 102 00 336 000 00 178 759 46 28 602 00 520184 00 195 40914 368 600 00 336 000 00 178 759 46 28 602 00 520184 00 195 40914 368 600 00 170 357 58 130144 00 170 357 58 130 144 00 25 29012 25 29012 22 07410 22 07410 25102 34 25102 34 24180 46 24180 46 28 08018 28 08018 28 667 64 11 47814 103 061 70 38 555 86 317 920 66 28 667 64 11 47814 103 061 70 38 555 86 317 920 66 790 497 00 752 854 65 155 040 00 790 497 00 752 854 65 155 040 00 21119 08 21119 08 27130 72 26 253 20 27130 72 26 253 20 25 817 42 28 05718 25 817 42 28 05718 m690 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Proj ect Hospital Authority for Number County andor City Original Ga 33 Fulton County Rockdale 2193392 Ga 34 Fulton County Perkerson 2545986 Ga 35 Murray County 2733334 Ga 36 Jasper County 20787600 Ga 37 Telf air CountyMcRae 28797904 Ga 38 Burke County Waynesboro 33285593 Ga 39 Arlington Hospital 12712000 Ga 40 Rabun County 18960000 Ga 41 Towns County 14368328 Ga 42 Terrell County 20469400 Ga 43 Chattooga County Summerville 27519218 Ga 44 Coffee CountyDouglas 75621120 Ga 45 Habersham County 44018240 Ga 46 Appling CountyBaxley 20575696 Ga 47 Screven County 26560000 Ga 48 Sumter County Americus 108009331 Ga 48A Sumter County Americus 22288157 Ga 49 Emanuel County Swainsboro 47343200 Ga 50 Polk County Cedartown 5560000 Ga 51 City of Augusta 81633334 Ga 52 FultonDeKalb Counties 138078721 Ga 53 Harris County 2704000 Ga 54 Wayne County 7000640 Ga 55 Wilkinson County 2950295 Ga 56 Atkinson County 1631363 Ga 57 Taylor County 1898400 Ga 58 Bulloch County 4917635 Ga 59 Spalding County City of Griffin 13915597 Ga 60 Lamar County Barnesville 132 297 60 Ga 61 Thomas County 13060000 ALLOCATIONS Increase Decrease 423 56 Balance 21 933 92 2545986 27 333 34 207 876 00 287 979 04 332 855 93 127120 00 189 600 00 143 683 28 204 694 00 275 192 18 756 211 20 440 182 40 205 756 96 265 600 00 1 080 093 31 222 881 57 473 432 00 55 600 00 815 909 78 1 380 787 21 27 040 00 70 006 40 29 502 95 16 313 63 18 984 00 49 176 35 139 155 97 132 297 60 130 600 00691 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Years 196061 Total Unpaid Allocations 21 933 92 21 933 92 25 459 86 27 333 34 207 876 00 287 979 04 25 459 86 27 333 34 207 876 00 287 979 04 332 855 93 127120 00 189 600 00 143 683 28 204 694 00 332 855 93 127 120 00 189 600 00 143 683 28 204 694 00 275 192 18 756 211 20 440182 40 205 756 96 265 600 00 275 192 18 756 211 20 440182 40 205 756 96 265 600 00 1 080 093 31 1 080 093 31 222 881 57 222 881 57 473 432 00 473 432 00 55 600 00 815 909 78 55 600 00 815 909 78 1 380 787 21 27 040 00 70 006 40 29 502 95 16 313 63 18 984 00 49176 35 1 380 787 21 27 040 00 70 006 40 29 502 95 16 313 63 18 984 00 49176 35 139155 97 139 155 97 132 297 60 130 600 00 132 297 60 130 600 00 692 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 ALLOCATIONS Project Hospital Authority for Number County andor City Original Ga 62 Elbert County Elberton 6359302 Ga 63 Clarke CountyAthens 13176476 Ga 64 Oconee County 3480000 Ga 66 McDuffie County 26040000 Ga 67 Barrow County 44000000 Ga 68 Dawson County 3526590 Ga 69 Gwinnett County 9537200 Ga 70 Stephens County 33920000 Ga 71 Battey State Hospital 9028900 Ga 72 Battey State Hospital 8437725 Ga 73 WalkerDadeCatoosa Counties 95925280 Ga 74 Bacon County 26171053 Ga 75 Laurens County 70346717 Ga 76 Treutlen County 24832800 Ga 77 Lowndes County Valdosta l 18471859 Ga 78 Effingham County 3069347 Ga 79 Meriwether County 6600000 Ga 80 Mclntosh County 3993533 Ga 81 Rabun County 5116060 Ga 82 Camden County 3657102 Ga 83 Burke County 4945760 Ga 84 Mitchell County 6791645 Ga 85 Brooks County Quitman 5295334 Ga 86 Floyd County 5218118 Ga 87 Dade County 4141004 Ga 88 Evans County 3181037 Ga 89 Douglas County 4073333 Ga 90 City of Columbus 16250365 Ga 91 Colquitt County 56171898 Ga 93 Gordon County 488 256 38 Ga 94 RockmartAragon Hospital 25813315 Ga 95 Crisp County 60081667 Ga 96 City of Brunswick 87803574 Ga 97 Tift County 29o 710 67 Ga 98 Turner County 30516666 Ga 99 Irwin County 25661612 Ga 100 Peach County 316 758 33 Increase Decrease 5 289 44 2 327 72 Balance 63 593 02 131 764 76 34 800 00 260 400 00 440 000 00 35 265 90 95 372 00 339 200 00 90 289 00 84 377 25 959 252 80 261 710 53 703 46717 248 328 00 1184 718 59 30 693 47 66 000 00 39 935 33 51 160 60 36 571 02 49 457 60 67 916 45 52 953 34 52 18118 41 410 04 31 810 37 40 733 33 162 503 65 561 718 98 482 966 94 258 133 15 600 816 67 875 708 02 290 710 67 305 166 66 256 616 12 316 758 33693 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Unpaid Years 196061 Total Allocations 63 593 02 63 593 02 131 764 76 131 764 76 34 800 00 34 800 00 260 400 00 260 400 00 440 000 00 440 000 00 35 265 90 35 265 90 95 372 00 95 372 00 339 200 00 339 200 00 90 289 00 90 289 00 84 377 25 84 377 25 959 252 80 959 252 80 261 710 53 261 710 53 703 467 17 703 467 17 248 328 00 248 328 00 1 184 718 59 1184 718 59 30 693 47 30 693 47 66 000 00 66 000 00 39 935 33 39 935 33 51160 60 51160 60 36 57102 36 571 02 49 457 60 49 457 60 67 916 45 67 916 45 52 953 34 52 953 34 5218118 52181 18 41 410 04 41 410 04 31 810 37 31 810 37 40 733 33 40 733 33 162 503 65 162 503 65 561 718 98 561 718 98 482 966 94 482 966 94 258 133 15 25813315 600 816 67 600 816 67 875 708 02 875 708 02 290 710 67 290 710 67 305166 66 305 166 66 256 616 12 256 616 12 316 758 33 316 758 33 694 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Project Hospital Authority for Number County andor City Ga 101 Ga 102 Ga 103 Ga 104 Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga Ga 105 106 107 108 109 110 111 112 113 114 115 116 117 118 120 121 122 123 124 125 126 128 129 130 131 132 133 134 135 136 137 138 139 141 142 143 Pierce County Polk County Charlton County Richmond County Augusta Walton County Jenkins County Berrien County Butts County Original 268 964 36 64 136 95 35 714 47 334185 66 72 543 38 40 375 78 40 757 39 45 246 32 ALLOCATIONS Increase Decrease Chatham County 1 991 247 00 City of Marietta 49810400 Newton County 372 491 00 Bulloch County 43000000 City of Macon 216666667 Mitchell County Gilmer County City of Villa Rica City of Bremen Ware County Jones County Hart County Appling County Peach County Pike County Putnam County Muscogee County Coweta County Carroll County Glynn County Coffee County Macon County Baldwin County Greene County Whitfield County Dalton Fulton County Habersham County Bartow County Laurens County Houston County Long County Baldwin County 77840 00 235 127 80 160 000 00 250 000 00 987 573 94 37 200 00 225 317 30 51 000 00 36 933 32 31 400 00 49128 00 291 217 34 63 333 34 55 642 29 96 833 22 57 985 62 43 422 00 60 204 66 111 000 00 805 246 66 60 000 00 44 000 00 65 835 60 63 290 00 48 666 66 23 790 74 81100000 2 260 00 490 24 26 452 66 27 761 70 2292 1 130 38 373 44 3 666 66 4 098 86 3 89316 21 466 66 122 26 834 4804 6032 3621 210 30 3 783 14 10 000 00 10 000 00 327 36 472 08 1 125 90 441 42 233 48 8 000 00 Balance 268 964 36 64136 95 35 714 47 334 72 40 40 45 1 988 497 372 456 2 194 77 236 159 253 991 33 246 50 36 31 49 291 63 55 96 61 43 60 111 185 66 543 38 375 78 757 39 246 32 98700 613 76 49100 452 66 428 37 817 08 258 18 626 56 666 66 672 80 306 84 783 96 877 74 924 98 448 04 067 68 217 34 333 34 606 08 622 92 768 76 422 00 204 66 00000 815 246 66 70 000 00 43 672 64 66 307 68 62 164 10 48 225 24 23 557 26 819 000 00695 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Unpaid Years 196061 Total Allocations 268 964 36 268 964 36 64136 95 64136 95 35 714 47 35 714 47 334185 66 334185 66 72 543 38 72 543 38 40 375 78 40 375 78 40 757 39 40 757 39 45 246 32 45 246 32 1 988 987 00 1 988 987 00 497 613 76 497 613 76 372 491 00 372 491 00 456 452 66 456 452 66 2194 428 37 2194 428 37 77 817 08 77 817 08 236 25818 236 258 18 159 626 56 159 626 56 253 666 66 253 666 66 991 672 80 991 672 80 33 306 84 33 306 84 246 783 96 246 783 96 50 877 74 50 877 74 36 924 98 36 924 98 31 448 04 31 448 04 49 067 68 49 067 68 291 217 34 291 217 34 63 333 34 63 333 34 55 606 08 55 606 08 96 622 92 96 622 92 61 768 76 61 768 76 43 422 00 43 422 00 60 204 66 60 204 66 11100000 111 000 00 815 246 66 815 246 66 70 000 00 70 000 00 43 672 64 43 672 64 66 307 68 66 307 68 6216410 6216410 48 225 24 48 225 24 23 557 26 23 557 26 819 000 00 819 000 00 69G DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 20 620 00 757 54 99 649 42 50 666 66 149 46 770 96 899 96 169 30 1 226 72 576 56 ALLOCATIONS Project Hospital Authority for Increase Number County andor City Original Decrease Ga 144 Floyd County 73333334 Ga 145 Polk County Cedartown 5286600 Ga 146 Elks Aidmore Inc 2000000 Ga 147 Columbus City Hospital 1100 000 00 Ga 148 Clarke County 55582708 Ga 149 Decatur County 6300000 Ga 150 Cook County 4798432 Ga 151 Hall County 13591784 Ga 152 Tattnall County 4133466 Ga 153 Candler County 4542732 Ga 154 Morgan County 6080132 Ga 155 Monroe County 4708866 Ga 156 Fulton County College Park 177872 Ga 157 Fulton County East Point 177872 Ga 158 Fulton County Lakewood 177872 Ga 159 Fulton County Center Hill 177872 Ga 161 Bacon County 5654666 Ga 165 Talbot County 4536332 Ga 166 Fulton County 1800000 Ga 167 Screven County 5969732 Ga 168 DeKalb County 5199800 Ga 169 Washington County 7503000 Ga 170 Meriwether County 35876160 Ga 171 City of Macon 37308932 Ga 172 Clinch County 24146532 Ga 173 Miller County 23333332 Ga 174 City of Brunswick 36929332 Ga 175 Dougherty County Albany 124150698 Ga 176 Hall CountyGainesville 46666666 Ga 177 Forsyth County 27769866 Ga 179 Monroe County 25538332 Ga 180 Heard County 13333332 Ga 181 Terrell County 6892632 Ga 183 Ware County 4710666 Ga 184 Upson County 9952800 Ga 185 Bleckley County 4200000 Balance 733 333 34 73 486 00 19 242 46 1199 649 42 606 493 74 62 850 54 47 213 36 135 917 84 40 434 70 45 258 02 59 574 60 46 512 10 1 778 72 1 778 72 1 778 72 1 778 72 36374 56 182 92 25488 45 108 44 17482 17 825 18 59 697 32 28996 51 708 04 50862 74 521 38 7890 20 366 651 80 2 610 32 370 479 00 7660 241 388 72 233 333 32 18 587 94 387 881 26 40 916 89 1 282 423 87 60 000 00 526 666 66 2 056 06 275 642 60 3 433 46 258 816 78 2 834 00 136 167 32 68 926 32 192 82 47 299 48 2 844 22 102 372 22 22812 42 22812 697 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Unpaid Years 196061 Total Allocations 733 333 34 733 333 34 73 486 00 73 486 00 19 242 46 19 242 46 1199 649 42 1 199 649 42 606 493 74 606 493 74 62 850 54 62 850 54 47 213 36 47 213 36 135 917 84 135 917 84 40 434 70 40 434 70 45 258 02 45 258 02 59 574 60 59 574 60 46 51210 46 51210 1 778 72 1 778 72 1 778 72 1 778 72 1 778 72 1 778 72 56182 92 45 108 44 17 82518 59 697 32 51 708 04 74 521 38 366 651 80 370 479 00 241 388 72 233 333 32 387 881 26 1 778 72 1 778 72 56182 92 45108 44 17 82518 59 697 32 51 708 04 74 521 38 366 651 80 370 479 00 241 388 72 233 333 32 387 881 26 1 282 423 87 500 333 34 275 642 60 258 816 78 136167 32 68 926 32 47 299 48 102 372 22 42 22812 26 333 32 282 423 87 526 666 66 275 642 60 258 816 78 136167 32 68 926 32 47 299 48 102 372 22 42 228 12698 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 512 70 996 58 7082 10 000 00 6 980 74 452 55 17 200 00 293 78 5788 826 38 3 933 12 2 134 70 875 90 570 363 39 ALLOCATIONS Proj ect Hospital Authority for Increase Number County andor City Original Decrease Ga 186 Walker County 7419666 Ga 187 Bibb County 32666332 Ga 188 Liberty County 5664666 Ga 189 City of Duluth 20860000 Ga 190 Greene County 4247532 Ga 191 Clair Henderson Mem Rehab Center 2670000 Ga 193 Colquitt County 12749000 Ga 194 Lump kin County 3546666 Ga 196 Clayton County 8510000 Ga 197 Gwinnett County 50800000 Ga 198 Walton County 49774600 Ga 199 Paulding County 26111266 Ga 200 Wayne County 77915932 Ga 201 LaGrange 50000000 Ga 202 Kennestone Memorial Hospital 50000000 109552159 Ga 203 Barrow County 58193 32 2 626 78 Ga 204 Jasper County 6383332 12646 Ga 205 DeKalb County 5513200 10142 Ga 207 Union County 2000000 104014 Ga 208 Pierce County 5543066 17106 Ga 209 Whitfleld County 13733332 85534 Ga 210 City of Augusta 7916479 Ga 211 Forsyth County 4700000 Ga 212 Chattooga County 5642332 Ga 213 Jackson County 5036000 Ga 214 FultonDeKalb Counties 30000000 Ga 215 Peach County 11629000 Ga 216 Georgia Health Dept 83 333 33 Ga 217 Chatham County 60000000 1662398 Ga 218 BanksJackson Comm 518 34800 Ga 219 Bainbridge Decatur County 98753333 Ga 220 Houston County 66666667 Ga 221 Grady County 39169334 Ga 222 Wilcox County 3000000 Ga 224 Haralson County 4776467 Ga 225 Floyd County 500000 Ga 227 City of Augusta 2820467 Ga 228 DeKalb County 4856133 Ga 229 WalkerDade Counties 50000000 295 52 1 682 24 509 24 17 633 21 65 164 50 509 50 313 12 1 215 54 1134 Balance 74 709 36 327 659 90 56 575 84 218 600 00 49 456 06 26 247 45 144 690 00 35 172 88 85157 88 507 173 62 493 812 88 263 247 36 778 283 42 1 070 363 39 1595 60 63 55 18 55 138 79 47 58 49 300 116 83 583 518 521 59 820 10 706 86 030 58 959 86 259 60 188 66 16479 295 52 105 56 850 76 00000 290 00 333 33 376 02 34800 899 00 630 445 20 969 900 12 731 83117 391 183 84 30 313 12 46 549 13 4 988 66 28 204 67 47 662 33 1 130 445 20699 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Unpaid Years 196061 Total Allocations 74709 36 74 709 36 327 659 90 327 659 90 56 575 84 56 575 84 218 600 00 218 600 00 49 456 06 49 456 06 26 247 45 26 247 45 144 690 00 144 690 00 35172 88 35 172 88 85157 88 85157 88 482 600 00 24 573 62 507 173 62 493 812 88 493 812 88 263 247 36 263 247 36 743 162 20 35 121 22 778 283 42 1 013 75819 56 605 20 1 070 363 39 1 595 521 59 1 595 521 59 60 82010 60 820 10 63 706 86 63 706 86 55 030 58 55 030 58 18 959 86 18 959 86 55 259 60 55 259 60 138 188 66 138188 66 79164 79 79 164 79 47 295 52 47 295 52 58 105 56 58 105 56 49 850 76 49 850 76 265 737 74 265 737 74 34 262 26 116 290 00 116 290 00 83 333 33 562 662 60 20 713 42 583 376 02 456 024 66 62 323 34 518 348 00 854 519 76 115 380 36 969 90012 656 055 68 39 183 92 695 239 60 36 591 57 372 108 67 19 075 17 391183 84 30 31312 30 31312 46 54913 46 54913 4 988 66 4 988 66 28 204 67 28 204 67 47 662 33 47 662 33 503 07914 376 380 63 879 459 77 250 985 43 tffl700 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Project Hospital Authority for Number County andor City Original Ga 230 Fulton County 90 Ga 231 Rabun County 106 Ga 232 City of St Marys 280 Ga 233 Morgan County 309 Ga 234 DeKalb County 2250 Ga 235 Spalding County 1000 Ga 236 Washington County 885 Ga 237 Wilkes County 810 Ga 238 Fulton County 999 Ga 239 Johnson County 46 Ga 240 Richmond County 248 Ga 241 Fulton County 896 Ga 242 Hart County 186 Ga 243 West Point 189 Ga 244 Towns County 139 Ga 245 Fulton County 58 Ga 246 Fulton County 101 Ga 247 Mitchell County 32 Ga 248 Fulton County 95 Ga 249 Union County 120 Ga 250 Chatham County 353 Ga 251 Liberty County 345 Ga 252 Newton County 185 Ga 253 Dalton Whitfield County 75693936 Ga 254 Cherokee County 95901667 Ga 255 Candler County 35641608 Ga 256 Villa Rica 273673 56 Ga 257 Carroll County 29101267 Ga 258 Coweta County 158135185 Ga 259 Cobb County 18605786 Ga 260 Gordon County 7722582 Ga 261 Bartow County 84930667 Ga 262 Jeff Davis County 4087800 Ga 263 FultonDeKalb Counties 65466667 Ga 265 FultonDeKalb Counties 2000000 Ga 266 Highland House Inc 10792320 Ga 268 Rockdale County 4468593 Ga 269 Colquitt County 4226050 Ga 271 Lowndes County 13006667 Ga 272 Chatham County 385 10667 Ga 273 Twiggs County 3504667 ALLOCATIONS Increase Decrease Balance 456 82 000 00 00000 333 34 48508 00000 745 33 54200 88333 13427 21933 64300 91600 60933 874 67 92971 71000 68333 11200 00000 872 05 348 15 06000 2 154 37 15 648 98 12 000 00 802 34 4 321 38 38 908 00 5 502 65 7 964 34 447 83 29 896 64 7 497 98 17 351 76 90 103 280 324 2 262 1000 885 810 999 46 243 935 181 189 147 58 101 32 95 149 353 345 192 456 82 845 63 00000 982 32 485 08 00000 74533 54200 88333 936 61 897 95 55100 41335 60933 839 01 92971 71000 23550 11200 89664 872 05 348 15 557 98 774 959 356 273 291 1 581 186 77 849 40 654 20 107 44 42 130 385 35 291 12 016 67 41608 673 56 012 67 351 85 057 86 225 82 306 67 87800 666 67 00000 923 20 68593 26050 06667 106 67 04667701 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 PAYMENTS Prior Unpaid Years 196061 Total Allocations 84 93817 84 93817 5 518 65 9839480 545083 103 845 63 266 000 00 266 000 00 14 000 00 309 700 00 15 282 32 324 982 32 1118 97725 908 739 66 2 027 716 91 234 76817 634 973 44 315 026 56 950 000 00 50 000 00 295 733 16 541 216 23 836 949 39 48 795 94 261 858 54 377 46416 639 322 70 171 219 30 700 527 44 248 023 91 948 551 35 51 331 98 26 882 94 20 053 67 46 936 61 193 239 53 50 658 42 243 897 95 493 383 63 338 486 30 831 869 93 103 681 07 106 425 60 71 144 60 177 570 20 3 843 15 165 639 90 165 639 90 23 969 43 18 401 80 121 415 77 139 817 57 8 021 44 55 200 29 55 200 29 3 729 42 86 374 80 86 374 80 15 335 20 27 085 47 5150 03 32 235 50 61 754 12 61 75412 33 357 88 119 411 55 11941155 30 485 09 215 839 94 215 839 94 138 03211 194 872 97 194 872 97 150 47518 54 640 44 128 289 64 182 930 08 9 627 90 407 254 75 407 254 75 367 036 37 540 509 88 540 509 88 418 506 79 239 493 76 239 493 76 116 922 32 216 364 05 216 364 05 57 309 51 258 437 45 258 437 45 32 575 22 413 038 64 413 038 64 1 168 313 21 131 997 61 131 997 61 54 060 25 53 907 82 53 907 82 23 318 00 84930667 33 215 72 33 215 72 7 66 28 422 416 69 422 416 69 232 249 98 20 000 00 107 923 20 37 922 67 37 922 67 6 763 26 42 260 50 82 167 44 82167 44 47 899 23 385 106 67 30 384 38 30 384 38 4 662 29 702 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 ALLOCATIONS Project Hospital Authority for Increase Number County andor City Original Decrease Balance Ga 274 Gordon County 24032625 240 36 25 I5 Jutts County 38033333 38033333 Ga 277 Terrell County 16666667 166 666 67 Ga 278 GainesvilleHall County 24328257 ZiA 9S m Ga 283 DeKalb County 5424867 54 248 7 Ga 284 Echols County 2590465 25904 65 Ga 285 McDuf fie County 22208000 222080 00 Ga 288 Clinch County 16000000 16o 00000 69 951 946 68 2 873 712 99 72 825 659 67 Projects paid direct by U S Public Health Service Ga 2 Minnie G Boswell Mem Hospital 4415488 4415488 Ga 9 Cobb Mem Hospital 8 AsSn 7115344 71 16a 44 Ga 11 Sisters Hospital Fund of Columbus 63660229 636 602 Q Ga 65 Hospital of the Sisters of St Joseph of Carondelet 97560000 975 600 00 Ga 178 John D Archibald 9560000 C IP nOOS wSPitfJ 55974433 4464767 60439200 Ga 193 Georgia Warm Springs r 10 v FUnTdTati0n 23069190 919949 23989139 Ga 195 Emory University 14664625 9975 11 135 67114 Ga Se6 OaStJZClStH0SPltal 21939566 5853 21881063 Ga 267 Artr 28834561 H 327502 28559 Ua 26 A G Rhodes Home Ga 270 FiSVV i 23635010 23635010 Ga 20 Elks Aidmore Inc 30039350 30039350 Total Direct Payments U S K H S 370807796 4001200 374808996 73 660 024 64 2 913 724 99 76 573 74SU53703 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Prior Years 58 201 280 55 PAYMENTS 196061 Total Unpaid Allocations 24 517 34 24 517 34 7 712 814 07 65 914 094 62 240 326 25 380 333 33 166 666 67 218 765 23 54 248 67 25 904 65 222 080 00 160 000 00 6 911 565 05 44154 88 44154 88 71153 44 71153 44 636 602 29 636 602 29 975 600 00 975 600 00 571 797 40 32 594 60 604 392 00 239 891 39 135 83017 218 810 63 273 928 33 159 03 11 142 26 239 891 39 135 671 14 218 810 63 285 070 59 92 941 22 132 950 06 92 941 22 132 950 06 143 408 88 167 443 44 3 167 768 53 61 369 049 08 269 46911 7 982 28318 3 437 237 64 3 351 332 26 310 852 32 7 222 417 37704 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Project Hospital Authority for Number County andor City U S Public Health Service Contd Brought Forward Original ALLOCATIONS Increase Decrease Balance 73 660 024 64 2 913 724 99 76 573 749 63 AddAdministrative Costs 19481949 19491950 19501951 19511952 19521953 19531954 19541955 19551956 19561957 19571858 19581959 19591960 19601961 Total Administrative Cost TotalAll Payments Less Funds paid direct by U S Govt as above Payments through Dept of Public Health State Funds Federal Funds 38 76201 77 47416 86 182 05 116 793 29 149 635 29 183 249 23 161 923 44 158 672 83 170 280 31 171 443 03 141 309 64 112 264 64 119 095 35 1 687 085 27 7826083490 3 748 089 96 74 512 744 94 29 092 905 39 45 419 839 55705 DEPARTMENT OF PUBLIC HEALTH STATEFEDERAL AID TO LOCAL HOSPITAL CONSTRUCTION STATEMENT OF ALLOCATIONS PAYMENTS AND BALANCES ACCUMULATED THROUGH JUNE 30 1961 Prior Years PAYMENTS 196061 Total Unpaid Allocations 61 369 049 08 798228318 6935133226 7 222 417 37 1 567 989 92 62 937 039 00 3167 768 53 59 769 270 47 24 555 204 68 35 214 065 79 119 095 35 7 831 909 42 2 464 669 05 5 367 240 37 1 687 085 27 67 601 179 i 27 019 873 73 40 581 30616 00 810137853 7103841753 722241737 269 469 11 3 437 237 64 310 852 32 6 911 565 05 2 073 031 66 4 838 533 39 707 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE 708 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation aoo Revenues Retained Grants U S Government Earnings Development Services Donations Transfers Other Spending Units Total Income Receipts oOO NONINCOME Private Trust Funds CASH BALANCE JULY 1st Budget Funds 000 000 PAYMENTS EXPENSE Personal Services 0 00 Travel Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments o 00 OUTLAY Equipment NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds 0 00 Private Trust Funds 000 1961 275 000 00 5 175 00 28 402 29 10000 37 740 26 346 417 55 4 611 41 000 351 028 96 223 084 40 2 063 53 38 700 52 5 304 02 11 264 76 4 842 42 1 831 99 3 049 00 2325 13 657 48 2 364 32 6 768 26 312 953 95 1 223 77 277 60 32 239 83 4 333 81 351 028 96709 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds 3223983 Private Trust or Agency Fund 4 33381 36 573 64 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process RESERVES Resident Training Project Federal Drug Research Proj ect N I H Grant For Lands and Buildings For Equipment Private Trust or Agency Funds SURPLUS Available for Operations Subject to Budget Approval 18 36705 2 638 33 76575 11915 3 902 95 5 900 00 4 333 81 17 659 99 546 60 36 573 64710 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE SUMMARY The Georgia Commission on Alcoholism was abolished by Act of the General Assembly approved March 7 1960 Georgia Laws 1960 pages 205210 effective as of July 1 1960 and its functions powers and duties transferred to the State Department of Public Health An Advisory Com mittee was created under the Act to advise with the Department of Public Health A unit or division was set up within the Department of Public Health to be known as the Alcoholic Rehabilitation Service and the financial accounts of this unit are kept with the regular accounts of the Health Department but set up so that a separate report can be made on this activity FINANCIAL CONDITION The Alcoholic Rehabilitation Service of the Department of Public Health ended the fiscal year on June 30 1961 with a surplus of 54660 available for operations after providing reserves of 1836705 to cover accounts payable and purchase orders in process 352323 for special projects 980295 for land buildings and equipment and 433381 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Georgia Commission of Alcoholism of 27500000 was transferred to this unit of the Health De partment along with the operating cash balance of 3837422 on hand at July 1 1960 and 3367729 was collected and retained from fees sales and gifts making total income of 34705151 for the year ended June 30 1961 From this amount 63396 was transferred to the State Merit System leaving net income of 34641755 available to cover expense of operating this service in the year 31417772 of the available funds was expended in the year for current operating expenses of this Unit of the Health Department and 3223983 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable in the amount of 1836705 and as previously stated 1332618 is reserved for special project and the remainder of 54660 represents funds which have been provided in excess of obligations incurred and will be available for expenditures in the next fiscal period subject to budget re approvals711 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE COMPARISON OF OPERATING COSTS The expenditures for operations of the Alcoholic Rehabilitation Service for the year are compared in the following statement with the expenditures for the Georgia Commission on Alcoholism for the two prior years YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 22308440 21523428 21126965 Travel 206353 382318 399766 Supplies 3870052 3850522 3859303 Communication 530402 415157 591854 Heat Lights Water 1126476 1025216 758449 Printing Publicity 484242 416368 431752 Repairs 183199 538617 510339 Rents 304900 303262 313900 Pensions Emp Retirement 925700 849198 844958 Social Security 440048 373470 285246 Insurance Bonding 2325 28428 272183 Equipment 236432 240096 294905 Miscellaneous 676826 659068 711843 Total Expense Payments 31295395 30605148 30401463 OUTLAY Land Buildings Improvements 122377 25200 Total Cost Payments 31417772 30605148 30426663 Number of Employees on Payroll June30 66 74 73 The per capita cost of this Unit for the year ended June 30 1961 based on the actual cash cost payments adjusted by the differences in the accounts payable and inventories at the end of the period over the beginning and deducting miscellaneous income is as follows GEORGIAN CLINIC CHATHAM CLINIC InPatient OutPatient OutPatient Net Operating Cost 15006954 10642196 4399165 Average Daily Cost 41115 29157 17739 Average Daily Census 32 46 16 Average Daily Per Capita Cost 1285 6 34 1109n 712 DEPARTMENT OF PUBLIC HEALTH ALCOHOLIC REHABILITATION SERVICE The above was submitted by the Department of Public Health as they use a percentage basis in figuring the cost between InPatients and Out Patients GENERAL The Advisory Committee for the Alcoholic Rehabilitation Service is as follows Elder W C Chandler 7 Palm Avenue Savannah Georgia Rev Charles C Duncan McCaysville Georgia Judge J Henry Howard Sylvania Georgia Elder K R Pinkstaff Dr Arthur P Richardson Dean Emory University School of Medicine Atlanta 22 Georgia Dr T F Sellers DirectorEmeritus Department of Public Health Mrs Mamie K Taylor P O Box 1719 Atlanta 1 Georgia Employees of this unit of the Department of Public Health are bonded for 1000000 each under Public Employees Honesty Blanket Postion Bond This Bond is written by the Lumbermens Mutual Casualty Company bond number 1S112002 Books and records of the Department of Public Health including this unit were found in excellent condition All receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approval and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health and of this unit for the cooperation and assistance given the State Auditors office during this examination and throughout the year713 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME 714 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 421000000 Budget Balancing Adjustment Revenues Retained Grants U S Government 1229160 Earnings Hospital Services 16404435 Donations 432 65 Transfers Other Spending Units 132 062 63 Total Income Receipts 4254 70597 NONINCOME Private Trust Funds 174223 CASH BALANCES JULY 1st Budget Funds 78360891 Private Trust Funds 194 60 Total 504025171 1961 4 210 000 00 542 100 00 12 067 20 162 931 63 26 480 95 8090642 3 788 473 36 1 762 95 876 822 69 159 48 4 667 218 48DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME 715 PAYMENTS 1960 1961 EXPENSE Personal Services 245489188 Travel 651522 Supplies Materials 107957146 Communication 16 86527 Heat Light Power Water 11414801 Publications Printing 772405 Repairs 11315984 Rents 342452 Insurance 5 555 66 Indemnities 3038 92 Pensions Benefits 19131958 Equipment 10405921 Miscellaneous 21 013 93 Total Expense Payments 412128755 OUTLAYS Lands Buildings Contracts Equipment 4020464 NONCOST Private Trust Funds 177735 CASH BALANCES JUNE 30th Budget Funds 87682269 Private Trust Funds 15948 Total 504025171 2 369 127 93 4 865 00 758 344 06 17 601 99 117 690 06 3 502 84 22 461 49 2 566 08 433 50 804 57 194 985 95 39186 42 14 608 80 3 546178 69 9 427 53 24 187 08 1 732 30 1 085 502 75 19013 466721848716 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Regular Operations105711616 U S P H S Research Fund 172950 Store Account 2665709 108550275 Private Trust and Agency Funds 21713 Accounts Receivable For Sale of Eggs and Milk 182426 Inventories General Operations 56 21115 Stores 956059 6577174 1153 315 88 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process General Operations 378 23712 Stores 3 441 63 RESERVES Lands and Buildings 62664355 Equipment 5150094 For Cancelled Checks 73455 StoresCash and Inventories 3277605 U S P H SResearch Fund 172950 Private Trust or Agency Funds 21713 SURPLUS Cash Surplus 182426 Surplus Invested in Inventories 56 21115 381 678 75 713 601 72 58 03541 1153 315 88717 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME SUMMARY FINANCIAL CONDITION The Battey State Hospital at Rome Georgia which is under the control 1 of the Department of Public Health ended the fiscal year on June 30 1961 with a cash surplus of 182426 available for operations subject to budget I approvals after providing the necessary reserve of 38167875 for liquidation of outstanding accounts payable and purchase orders in process 67814449 for Capital Improvements 3277605 for stores accounts 172950 for U S P H S Research Funds 73455 for cancelled checks and 21713 for private trust and agency funds held on this date In addition to the cash surplus the Hospital had 5621115 invested in inventories AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Hospital in the year ended June 30 1961 was 421000000 which was reduced to 366790000 by Budget Adjustment In addition to the 366790000 provided as the current years appro priation 4478044 was received from employees subsistence 1206720 from U S Public Health Grants 4393382 for patients board and treat ment 2354448 from store sales net 2449050 for room and meals 2619787 in donated commodities 2646547 from sales and other sources making total receipts for the year 386937978 From the 386937978 received 6814574 net was transferred to the Department of Public Health 1257178 to the State Personnel Board for pro rata cost of Merit System Administration and 18890 to the Department of Education for pro rata share of operating Surplus Property Division leaving net income of 378847336 The 378847336 income and the 87682269 cash balance at the be I ginning of the period made a total of 466529605 available with which to meet expenditures approved on budget for the fiscal year 3 54617869 of the available funds was expended for budget approved items of current operating expenses of the Hospital 3361461 was paid for Lands Building and Equipment and 108550275 remained on hand June 30 1961 the end of the fiscal year 718 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME Of this 108550275 remaining cash balance 106055779 is reserved for outstanding accounts payable and contracts to be completed 1729 50 for Account Research funds ad 2321546 for the Patients Store COMPARISON OF OPERATING COSTS Expenditures by the Hospital the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 i960 1959 Astratlon 35689913 Nurslne 68345100 81440845 68367826 Housekeemn 86118460 90377204 90145991 Sundry U175609 12894788 11728671 MaXSance 78ro Culinary lll It 63781 3 59192292 Farm and Dairv 63014273 88897051 94439542 PouUry 12681230 16683743 18418605 Sicknesscompensation Z 7 56825 socialseryiceS U SJ H Research Project n 5 79 ni8283 uZZ 19 975 46 7 515 09 14 537 79 Totals 357979330 416149219 403636015 BY OBJECT IL hi Personal Services2369127 93 Travel Expense 4 865 m Supplies Materials 758 344 06 Communication 1760i99 Heat Light Water 11769006 Printing Publicity 3 502 84 2246149 f 256608 Insurance Bonding 433 50 Pensions Ret System 190 12148 Indemnities m 57 2 454 891 88 6 515 22 1 079 571 46 16 865 27 114 148 01 7 724 05 113159 84 3 424 52 5 555 66 191 319 58 3 038 92 2 498 311 64 5 394 54 1 099 382 86 15 532 68 113 227 95 6 982 71 20 664 20 4 473 27 12 166 92 184 303 42 2 248 99719 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME YEAR ENDED JUNE 30 BY OBJECT Contd 1961 I960 1959 Equipment 3918642 1040521 3255607 benefits and MiscellaneousI 1947327 2101393 1847619 Total Expense Payments354617869 412128755 401372144 Outlay Land Bldgs and Improvements 942753 o rfio is Equipment 2418708 4020464 J41 Total Cost Payments3 579 793 30 4161 49219 4 036 35015 Number of Employees on Payroll June30th 809 793 891 The net operating cost for the year ended June 30 1961 by application of accounts payable and inventories to the cash disbursements was 359565072 exclusive of amount expended for land buildings and permanent improve ments This net operating cost the total patient days the net average daily population and the per capita cost per day is compared with previous years in the following statement YEAR ENDED JUNE 30 1961 I960 1959 Net Operating Cost359565072 394965661 397989302 Total Patient Days 312120 366086 432561 Average Daily Census 867 1003 1185 Per Capita Cost Per Day 1136 1079 920 While the expense of operating the Hospital the past year was less than operating costs the previous fiscal period the average daily patient census also decreased resulting in a net increase in per capita cost from 1079 to 1136 GENERAL Financial records of the Battey State Hospital are maintained in the office of the Department of Public Health in Atlanta and were found in excellent condition Ill720 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME All employees of the Hospital are covered for 1000000 each under Public Employees Honesty Blanket Position Bond Bond is written by the Lumber mens Mutual Casualty Company H1S112002 dated January 1 1961 and covers any loss or losses sustained by the Insured the amount of indemnity on each of the employees being 1000000 through any fraudulent or dis honest act or acts committed by any one or more of such employees acting alone or in collusion with others All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Hospital and Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the yearDEPARTMENT OF PUBLIC HEALTH Gracewood State School and Hospital 721722 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL RECEIPTS i960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 245400000 Budget Balancing Adjustment oQR mn nn Revenues Retained 00a00 Earnings Hospital Services i246001 129 748 86 Donations 25 31l91 Transfers Other Spending Units 2 094 453 65 66 442 20 Total Income Receipts210691366 3071 502 97 NONINCOME Private Trust Funds 700 55 g6 CASH BALANCES JULY 1st Budget Funds 41439566 29004361 Private Trust Funds 4380992 Total263081979 350829347DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL 723 PAYMENTS 1960 1961 EXPENSE Personal Services 93728220 132412474 Travei 272471 462208 SuppliesVMaterlals 65932401 Wr 94172 Communication 19 1879125 Heat Light Power Water 9525842 84 434 76 Publications Printing i7932 Repairs I228524 fl Rents 2692 2Ztl insurance 562393 92 indemnities 00 lft1 Pensions Benefits 10437371 Equipment 927998i Miscellaneous 4929 957418 Total Expense Payments 910 30077 2 397 77318 OUTLAYS Lands Improvements Personal Services 4554009 132600 Supplies and Materials 14522929 6426466 Heat Light Power Water 22S 3781600 4jjfij Equipment 9237956 10228582 NONCOST Private Trust Funds 4878845 7378942 CASH BALANCES JUNE 30th BudgetFunds 29004361 65910376 Private Trust Funds 6072202 7295747 Total 263081979 350829347724 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Budget Funds 659 103 76 Private Trust and Agency Funds Patients Deposit Fund 6246262 PatientsBenefit Fund 1049485 7295747 73206123 INVENTORIES 15748735 889 548 58 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process Regular Operations 212 339 85 Improvement Fund YYY m4SoM 34979041 RESERVES For Improvements 275198 75 Private Trust or Agency Funds 7295747 34815622 SURPLUS Cash Surplus 114 60 Surplus Invested in Inventories lw 487 35 m 6Q1 g5 88954858725 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL SUMMARY INTRODUCTION The Georgia Training School for Mental Defectives has been under the control of the Department of Public Welfare but an Act of the General Assembly approved March 17 1960 transferred all of the authority duties functions and responsibility for the administration control conduct and operation of this institution to the State Board of Health effective as of July 1 1960 This report covers the first years operation of this institution under the supervision of the Department of Public Health Act of the General Assembly approved April 5 1961 changed the name of this institution to The Gracewood State School and Hospital FINANCIAL CONDITION The School ended the fiscal year on June 30 1961 with a cash surplus of 3411460 available for operations subject to budget approvals after pro viding the necessary reserve of 34979041 to cover outstanding accounts payable purchase orders in process and encumbrances for improvements and reserving 27519875 for additions and improvements to be made at the School and 7295747 for Private Trust and Agency Funds held on this date In addition to the cash surplus the School had 15748735 invested in inventories AVAILABLE INCOME AND OPERATING COST The State allotment to the Department of Health for operating the Gracewood State School and Hospital for year ended June 30 1961 was 285000000 of which 246000000 was for current operating expenses and 39000000 for buildings and improvements The Department of Public Health transferred an additional 7500000 from the allotment for Mental Health Buildings to this institution making total State allotments of 292500000 for the year In addition to this allotment of State appropriated funds the School received 3835566 from pay patients 8140182 deducted from employees salaries for subsistence 999138 from sales rents and miscellaneous income and 2531191 was received in donated commodities making total receipts for the year of 308006077 From the total receipts 284856 was transferred to the Department of Public Health for laboratory services and 570924 to the State Personnel 726 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL Board for the pro rata share of the cost of Merit System Administration leaving net income available of 307150297 This net income added to the cash balance of 29004361 on hand at the beginning of the fiscal year made a total of 336154658 available with which to meet expenditures approved on budget 239777318 of the available funds was expended in the year for budget approved items of current operating expenses 30466964 was paid for land buildings improvements and equipment and 65910376 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding 27519875 has been allocated for operations and improvements to be made at the School and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures by the Gracewood State School and Hospital for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 I960 1959 Personal Services 132413474 93728220 766 697 43 Travel AWZ0S 272471 231467 Supplies Materials 79794172 65932401 588 824 53 Communication 1879125 1911935 16 316 13 Heat Light Power Water 8443476 9525842 5s645 30 Printing Publicity 131045 179 32 Repairs Alterations 1742653 1228524 10 899 30 Rents 248649 269772 l 907 34 Insurance Bonding 9255 5 623 93 33 362 Pensions Ret System 10431971 7898677 61 730 11 Benefits 54 qq Indemnities 363 42 1Q 0Q m Equipment 3223130 9279981 8847296 Miscellaneous 9 57418 4 m 2g 3A1330 Total Expense Payments 239777318 191030077 163301939727 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL YEAR ENDED JUNE 30 OUTLAY 1961 I960 1959 Land Bldgs and Permanent Improvements 20238382 22858538 87385006 Equipment 10228582 9237956 12569355 Total Outlay Payments 30466964 32096494 99954361 Total Cost Payments270244282 223126571 263256300 Number of Employees on Payroll end of Payroll Period 457 376 307 Average Daily Census 1431 1315 1190 The net operating cost for the year ended June 30 1961 by application of accounts payable and inventories to the cash disbursements and deducting miscellaneous income receipts was 246922377 exclusive of amounts expended for land buildings and permanent improvements The average daily census was 1431 for the year giving an average daily cost per capita of 473 The actual cash payment cost per capita exclusive of outlay payments was 459 which compares with 398 for the previous year ended June 30 1960 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Gracewood State School and Hospital at the close of the fiscal year on June 30 1961 amounted to 7295747 and consisted of 1049485 in Patients Canteen and Entertain ment Funds and 6246262 in Patients Deposit Fund The Patients Canteen and Entertainment Funds reflected a balance of 1115759 at July 1 1961 which with receipts of 4372382 in the fiscal year ended June 30 1961 made a total of 5488141 to be accounted for From the 5488141 total 4438656 was expended for purposes as shown on page 10 of the unit report leaving a balance of 1049485 in the Patients Canteen and Entertainment Fund accounts at June 30 1961 A balance of 4956443 was on hand in the Patients Deposit Fund on July 1 1960 which with receipts of 4230105 in the fiscal year ended June 30 1961 made a total of 9186548 to be accounted for 2940286 was withdrawn from the fund in the fiscal year and 6246262 remained on hand June 30 1961728 DEPARTMENT OF PUBLIC HEALTH GRACEWOOD STATE SCHOOL AND HOSPITAL Books and records of the operating accounts of the Gracewood State School and Hospital are kept in the Central Accounting Office of the Depart ment of Public Health and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Health All receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Health and the Gracewood State School and Hospital for the coopera tion and assistance given the State Auditors office during this examination and throughout the year729 DEPARTMENT OF PUBLIC HEALTH Milledgeville State Hospital730 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL RECEIPTS i96o 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 925000000 1105000000 Budget Balancing Adjustment 180000000 1950 000 00 Revenues Retained Earnings Hospital Services 746 41312 904 869 74 Donations 45899887 54 408 90 Transfers Other Spending Units 13293380 12846857 Total Income Receipts 12 388 34579 14 579 74721 NONINCOME Private Trust Funds 614 050 n m QZ CASH BALANCES JULY 1st Budget Funds 135955841 135726527 Private Trust Funds 28618482 31844438 Total 14 648i 139 76 16938628 48DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL 731 PAYMENTS 1960 1961 EXPENSE Personal Services 700918189 800335631 Travel 1535903 1611498 Supplies Materials 3 241 206 81 3 924 960 69 Communication 1755191 1869592 Heat Light Power Water 47710277 47900202 Publications Printing 511377 607224 Repairs 4868878 7894195 Rents 1935399 1419506 Insurance 1037945 70697 Indemnities 1182216 1196327 Pensions Benefits 54563785 64597231 Equipment 50767376 21437393 Miscellaneous 446711 1134103 Total Expense Payments 11 913 539 28 13425 696 68 OUTLAY Lands Improvements Personal Services 2724944 879432 Supplies Materials 4031899 4320684 Printing Publicity 3022 1224 Contracts 3508073 3475573 Repairs 35459190 39799708 Equipment 19 828 37 333 50519 NONCOST Private Trust Funds 58179118 61209392 CASH BALANCES JUNE 30th Budget Funds 135726527 176255586 Private Trust Funds 31844438 38952208 Total 1464813976 1693862848732 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Budget Funds Regular Operations1037558 83 Patient Collection Fund 168 538 92 improvements Fund 556 45g n 1 m Private Trust and Agency Funds Patients Deposits Fund 326 537 34 patientsBenentFund 6298474 3s952208 Accounts Receivable VeteransHome Commission 5 237 23 Other rvor 9 64817 14 885 40 Inventories Supplies and Materials 116881384 3 335 777 18 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders in Process Maintenance lg RESERVES For Voided Checks 1465 08 Improvement Fund 556 458 11 Private Trust or Agency Funds a 53208 94744527 SURPLUS Cash Surplus 209 539 55 Surplus Invested in Inventories and Accounts ReC6iVable 118369924 139323879 3 335 77718733 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL SUMMARY FINANCIAL CONDITION The Milledgeville State Hospital had a cash surplus of 20953955 on June 30 1961 after providing the necessary reserve of 99509312 for accounts payable and purchase orders outstanding and reserving 55792319 for maintenance and improvements In addition to the cash surplus the Hospital had 118369924 invested in accounts receivable and inventories on this date and held 38952208 in private trust and agency funds AVAILABLE INCOME AND OPERATING COST State appropriation to the Milledgeville State Hospital for operations in the fiscal year ended June 30 1961 was 1070000000 This was increased to 1250000000 by transfer of 180000000 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appro priation for Improvements for the year was 35000000 which was increased to 50000000 by transfer of 15000000 from the States Emergency Fund to meet expenditures given budget approval under provisions of State law This 1300000000 allotment of State Appropriation funds was sup plemented by 54640890 in donated commodities 90486974 income from sales rents pay patients employee subsistence and other sources and 22836813 transfer from the Veterans Home Commission making total receipts for the period 1467964677 From the 1467964677 received 3723800 was transferred to the State Personnel Board for pro rata share of the cost of State Merit System Administration 732704 to the State Department of Education for pro rata share of the cost of disbursing surplus commodities and 5533452 to the State Department of Public Health for laboratory services leaving net income of 1457974721 The 1457974721 income together with 135726527 cash balance on hand at the beginning of the fiscal period made a total of 1593701248 available 1342569668 of the available funds was expended in the year for budget approved items of expense 74875994 was paid for buildings improvements and equipment and 176255586 remained on hand June 30 1961 the end of the fiscal year734 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL The first lien on this 176255586 cash balance is for liquidation of 99509312 in accounts payable and purchase orders outstanding 55792319 has been reserved for maintenance and improvements and the remainder of 20953955 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures of the Milledgeville State Hospital for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENSE 1961 Personal Services 8 003 356 31 Travel Expense 16114 98 Supplies Materials 392496069 Communication is 695 92 Heat Light Power Water 47900202 Printing Publicity 607224 Repairs Alterations 7894195 Rents 14 195 06 Insurance Bonding 70697 Pensions Ret Systems 64597231 Indemnities n 963 27 Equipment 21437393 Miscellaneous n 341 03 Total Expense Payments 13 425 696 68 1960 7009181 89 15 359 03 3 241 206 81 17 551 91 477 102 77 5 113 77 48 688 78 19 353 99 10 379 45 545 637 85 1182216 507 673 76 4 467 11 1959 5 772 743 90 12 773 32 3 586 835 72 15 643 33 429 964 18 2 586 43 63 908 26 23 303 61 152 860 12 478 783 70 4 100 50 417 318 20 3 954 20 1191353928 1096477547 OUTLAY New Buildings and Improvements 41525475 45727128 17254446 Equipments 33350519 1982837 48 93440 Total Outlay Payments 74875994 47709965 22147886 Total Cost Payments 14 174 456 62 12 390 638 93 11 186 254 33 Number of Employees on Payroll End of Payroll Period 2542 2357 2155 Average Daily Hospital Population for Year Ended June 30 11873 11872 11897735 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL The net operating cost for the year ended June 30 1961 by application of accounts payable and inventories to the cash disbursements and deducting miscellaneous receipts and donated commodities was 1243225844 exclusive of amount expended for land buildings and permanent improvements This net operating cost the average daily cost the average daily census and the average daily per capita cost is compared with the previous year in the following statement YEAR ENDED JUNE 30 1960 1961 Net Operating Cost1080567339 1243225844 Average Daily Cost 2960458 3406098 Average Daily Census 11872 11873 Average Daily Per Capita Cost 249 287 In addition to the cost of operations for the period under review as reflected by expense payments the following products having a value of 232407337 were produced and consumed at the Hospital but do not enter into the cash receipts and disbursements Value of Commodities Production Net Productive Units Produced Costs Savings Abattoir Meat Products 68697282 55697705 12999577 Cannery 10488780 6803926 3684854 Dairy Dairy Products 26506437 12742643 13763794 Farm Farm Products 34433042 16891335 17541707 Broiler Project 6941435 6021465 919970 Egg Project 31242780 20126783 11115997 Bakery 26096118 15200322 10895796 Feed Mill 28001463 20189276 7812187 2 324 073 37 1 536 734 55 787 338 82736 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL ANALYSIS OF EXPENDITURES FOR BUILDINGS AND IMPROVEMENTS Project Description Total Expenditures To Date Maximum Security Bldg Additions to Adm Building Dormitory Green Building Personnel Dwellings Auditorium Dormitory 3Story Dining Room and Kitchen Colony Remodeling Cabiness Whittle and Powell Buildings Boiler Plant Addition Dormitory Colored Washington Building Personnel Dwellings Steam Plant Improvements Dormitory White Boland Bldg Dental Clinic Central Warehouse Steam Tunnel Boiler for Laundry Chicken Farm Project No L Chicken Farm Project No 2 Dormitory Aged Boone Bldg Addition to Washington Bldg Steam Plant Conversion Personnel Dwellings Dormitory Cold Bostick Bldg l Abattoir Fire House Addition to Boland Bldg T B Laboratory Greenhouse Honor Farm Building Dairy Barn Feed Mill Dormitory Colony Farm Laundry Dormitory White Kemper Bldg Dormitory Colony Farm Prison Bldg Colony Farm Personnel Dwellings Farrowing Barn Central Kitchen and Storage 1 Utilities Electrical Dist SystemJones Bldg Water System Expansion 376 639 53 81 801 65 558 283 17 10 384 25 435 732 24 794 589 18 54 635 08 132 963 41 161 684 10 525 803 00 49 693 91 39 228 51 652 575 00 69 489 27 893 563 71 12 033 24 23 887 64 36 145 59 70 444 12 201 893 75 4 10171 11114503 148 922 50 026 004 65 395 779 60 14 906 83 5 960 79 2647141 28 746 89 7 500 00 3 670 69 36 544 57 47 373 34 276 642 26 37 500 00 64 519 09 242 149 10 76 944 99 8 797 53 35 080 73 84 070 39 43 170 57IB 737 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL Total Expenditures Project Description Contd To Date Utilities Contd Extension to Utilities Lines 444124 Power Lines Dental Clinic 92848 Dormitory Boland Bldg 2987684 Central Warehouse 9 34601 Water Line Abattoir 602897 Gas Line Abattoir 403311 Boone Building 2304916 Boland Building 560625 Bostick Building 623018 Water System Expansion 287 686 29 Water MainNew Apt 21 595 31 Water MainDairy 601741 Steam Distribution System 71089285 Roads and Drives 1300000 Retaining Walls Abattoir 251523 Equipment Laundry 12092678 Maximum Security Building 38 01683 Green Building 3308167 Bakery 1384309 Miscellaneous Buildings 1155799 Farm Equipment 4091 55 Jones Building 851336 Auditorium 1921391 EquipmentUndistributed 330 608 39 Fire Equipment 466700 Dormitory 3Story 1994525 Irrigation Equipment 1004909 Boland Building 3319472 Washington Building 24 022 28 Boone Building 10232673 Bostick Building 8508072 10 897 859 71 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Hospital at the close of the fiscal year on June 30 1961 amounted to 38952208 and consisted of 32653734 deposits to inmates personal accounts and 6298474 in the Patients Benefit FundBMRH 738 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL GENERAL On April 24 1959 by Administrative Order Alan Kemper Director of the State Department of Public Welfare with the approval of the Governor transferred management of Milledgeville State Hospital from the Department of Public Welfare to the Department of Public Health The Director of the Division of Business Administration of the Welfare Department was officially appointed Fiscal Agent of the Department of Public Health temporarily to continue uninterrupted accounting through the fiscal year ending June 30 1959 On July 1 1959 the Department of Public Health assumed custody of the funds of the Hospital and initiated fiscal operation of the Milledgeville State Hospital for the year ended June 30 1960 Accounts Receivable at the end of the fiscal year on June 30 1961 amounted to 1488540 of which 1476300 was collected after July 1 196l The remainder of 12240 is made up of 6520 due from former employees unpaid at the end of the last five fiscal years and 5720 due from the C C Cato Nursery unpaid at the end of the last four fiscal years Dr J K FussellFormer employee Telephone charge received in Business Office after termination of services i 23 Morris E MartinEmployee Failed to return from leave of absence 950 Bessie M MooreFormer employee Amount of salary check after discharge insufficient to com plete payment 3839 James L SimmonsFormer employee Inducted into Army 1943 1618 Total Due from Former Employees 6520 C C Cato Nursery 5720 12240IH 739 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL The following comments have been made for the past five years regarding amounts due from former employees and for the past four years relative to the C C Cato Nursery account balance These items are due and payable to the Milledgeville State Hospital by persons no longer in the service of the Hospital and who have no earnings accruing from which the amount due can be collected It is the duty of the officials of the Hospital to collect all moneys due the Hospital and if the employee owing the State money is not bonded in such a manner that would protect the State against any financial loss because of unpaid obligations to the State for advances of State funds for the sale or use of State property then the official of the Hospital authorizing the advances or sale or use of State property is responsible to the State under the terms of his public official bond for payment of the items It is recommended that the responsible officials of the State Health Department immediately take the necessary action to collect any which are due from former employees and if unsuccessful it is recommended that the items together with the name of the official at the Hospital approving same be transmitted to the State Attorney General for legal action The account receivable due from C C Cato Nursery of 5720 was shown on the Balance Sheet of the Milledgeville State Hospital at the close of the four preceding fiscal years and remained unpaid June 30 1961 Unsuccessful efforts have been made by the officials of the Department of Public Health Department of Public Welfare and the Milledgeville State Hospital to collect these long past due accounts If in the opinion of these officials and the States Attorney General no further action is warranted then the Director of the Department of Public Health should request the General Assembly to pass a resolution authorizing the Department and the Milledgeville State Hospital to write the accounts off the books and relieve the Director and other officials of the Department of Public Health De partment of Public Welfare and the Milledgeville State Hospital from further liability by reason of loss on these old accounts The accounts referred to were created during the time the Milledgeville State Hospital was under the control of the Department of Public Welfare Except as may be otherwise noted all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher740 DEPARTMENT OF PUBLIC HEALTH MILLEDGEVILLE STATE HOSPITAL Books and records of the cash receipts and disbursements of the Milledge ville State Hospital are maintained in the Central Account Office of the Department of Public Health in Atlanta with cost accounts carried at Milledgeville and all were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Health Appreciation is expressed to the officials and staff of both the Department of Public Health and the Milledgeville State Hospital for the cooperation and assistance given the State Auditors office during this examination and throughout the year741 DEPARTMENT OF PUBLIC SAFETY742 DEPARTMENT OF PUBLIC SAFETY RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation310000000 431500000 Budget Balancing Adj ustment 119010502 488 426 05 Revenues Retained Sales Recoveries 4 75000 TransfersOther Spending Units 383805 999305 Total Income Receipts 429101697 479343300 NONINCOME Private Trust Funds 10089346 10009079 State Revenue Collections Unfunded 23 660 50 CASH BALANCES JULY 1st Budget Funds 24144554 36051708 State Revenue Collections Unfunded 23 660 50 Total463335597 525404087 PAYMENTS EXPENSE Personal Services 2 361 893 54 3 324 952 91 Subsistence Allowances 565 28000 Travel 2068476 3979229 Supplies Materials 41832206 46816005 Communication 64 249 51 73949 37 Heat Light Power Water 4402258 4405865 Publications Printing 3549541 2554925 Repairs 15218625 18910963 Rents 794238 807232 Insurance 510756 120212 Indemnities 2736340 23917 16 Pensions Benefits 22628768 28214872 Equipment 21178047 43286783 Miscellaneous 870382 825302 Total Expense Payments414931942 492203332 OUTLAY Lands ImprovementsPersonal Services 83126 57697 Lands ImprovementsContracts 2179475 1205595 NONCOST Private Trust Funds 10089346 10009079 CASH BALANCE JUNE 30th Budget Funds 36051708 21928384 Total463335597 525404087743 DEPARTMENT OF PUBLIC SAFETY CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Available Cash Budget Funds 21928384 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Accounts Payable Per Budget 15281651 RESERVES None SURPLUS For Operations Subject to Budget Approval 6646733 219 283 84744 DEPARTMENT OF PUBLIC SAFETY SUMMARY FINANCIAL CONDITION The Department of Public Safety ended the fiscal year on June 30 1961 with a surplus of 6646733 available for operations subject to budget approvals after providing the necessary reserve of 15281651 to cover accounts payable and purchase orders outstanding REVENUE COLLECTIONS The Department of Public Safety is the revenuecollecting agency for license fees from operators of motor vehicles under provisions of the Drivers License Act In the fiscal year ended June 301961 a total of 209366300 was collected from this source The 209366300 collected was transferred to the State Treasury in the period under review The 209366300 collected in the fiscal year just closed compares with 126279855 collected in the previous fiscal year ended June 30 1960 and 118967823 collected two years ago AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department of Public Safety for the year ended June 30 1961 was 431500000 To meet expenditures approved on budget 48842605 was transferred from the State Emergency Fund as a Special Appropriation under provisions of State law making total allotment for the year 480342605 In addition to the 480342605 funds provided as the current years appropriation 39357 was transferred from the State Department of Public Defense making total receipts of 480381962745 DEPARTMENT OF PUBLIC SAFETY The following sales of automobiles used tires and tubes and other equip ment were deducted from payments of a like nature Used Cars 16010200432 Tires Tubes 1816790 Radio Supplies Materials Miscellaneous and Special Equipment 67915 Total12085137 The sale of used cars tires and equipment had the approval of the State Supervisor of Purchases as required by law From the 480381962 total income received 1038662 was transferred to the State Personnel Board for the pro rata cost of Merit System Adminis tration leaving net income of 479343300 The 479343300 net income and the 36051708 cash balance on hand at the beginning of the fiscal year made a total of 515395008 available with which to meet the years operating expenses 492203332 of the available funds was expended in the year for budget approved items of expense 1263292 was paid for new buildings and im provements and 21928384 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 1959 Ga Bureau of Investigation 84494668 71631628 71568421 DriversLicense Bureau 82656258 71648746 73326760 Ga State Patrol 3 263156 98 2739141 69 2977 551 34 4 934 666 24 4171 945 43 4 426 50315746 DEPARTMENT OF PUBLIC SAFETY YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 Personal Services3 324 952 91 2 361 893 54 Subsistence Allowance 56528000 Travel Expense 3979229 2068476 Supplies Materials 46816005 41832206 Communication 7394937 6424951 Heat Lights Water 4405865 4402258 Printing Publications 2554925 3549541 Repairs Alterations 18910963 15218625 Rents 807232 794238 Insurance Bonding 120212 510756 Pensions Emp Retirement Sys 209 384 24 186884 82 Pensions Soc Security 7276448 3940286 Indemnities 2391716 2736340 Equipment 43286783 21178047 Miscellaneous 825302 870382 Total Cost Payments4 922 033 32 4149 319 42 2 142 979 70 763 260 00 15 258 02 446 991 90 60175 14 41 035 07 55 073 50 168167 50 7 716 22 5 251 01 189 598 37 25 253 43 10 612 68 461 743 45 28 425 28 421 541 27 OUTLAY Land Bldgs and Improvements 1263292 2262601 4961 Total Cost Payments4 934 666 24 4171 945 43 4 426 50315 Number of Employees on Payroll June 30 691 644 603 Note Effective April 1 1960 subsistence allowance was combined with salary as per instructions given by Major W C Dominy dated April 4 1960 and quoted as follows747 DEPARTMENT OF PUBLIC SAFETY GEORGIA STATE PATROL HEADQUARTERS TREASURERS OFFICE ATLANTA GEORGIA April 4 1960 MEMORANDUM NUMBER16 TO ALL MEMBERS DEPARTMENT OF PUBLIC SAFETY 1 This is to advise that salary and subsistence will be combined effective April 1 1960 and so shown on pay checks received thereafter This is being done in order that space may be provided on the present check for State income tax deductions Deductions will begin on May 1 1960 WCDlt OFFICIAL W C Dominy Signed W C Dominy Major Georgia State Patrol Treasurer Disbursing Officer MOTOR VEHICLE EQUIPMENT Inventory of automobiles shows the Department owned 329 cars and trucks at the close of the preceding fiscal year on June 30 1960 In the period under review 210 cars were purchased 1 car was traded in and 172 cars were sold making the total cars owned at June 30 1961 366 Cars bought and sold in the period under review are detailed in the report The 366 cars and trucks owned by the Department on June 30 1961 are distributed as to location as follows LOCATION MAKE Headquarters Staff Director1960 Oldsmobile 1 Deputy Director1960 Pontiac 1 Commanding Officer1961 Pontiac 1 GBI Director1958 Buick 1748 LOCATION DEPARTMENT OF PUBLIC SAFETY MAKE Headquarters Staff Contd Treasurer1958 Pontiac Personnel Director1958 Pontiac Supervisor Safety Education1958 Chevrolet Supervisor Maintenance1958 Chevrolet Supervisor Accident Reporting1958 Pontiac Supervisor Drivers License1960 Plymouth Asst Supv Drivers License1959 Chevrolet Supervisor Radio Division1957 Plymouth Supervisor Trg Division1958 Ford Station Wagon Executive Security Post1958 Ford 1958 Chevrolet 1961 Pontiac 1959 Ford 1961 Chevrolet 18 Georgia State Patrol 199 Bureau of Investigation 52 Safety Education 12 Crime Lab 5 Drivers License 9 State Prison1960 Chevrolet 1 Field Officers 12 License Pickup 2 G S P Garage 22 Awaiting Sale 28 Radio Maintenance 6 366 All automobiles are in the custody of the Department of Public Safety except as provided by an amendment to the Act of 1933 which was passed by the General Assembly and approved January 29 1952 Georgia Laws 1952 pages 3 and 4 providing that one automobile be assigned by the State De partment of Public Safety to the Warden of the Georgia State Prison at Reidsville Georgia Provisions of the Legislative Act of January 29 1952 are as follows The Warden of the Georgia State Prison at Reidsville Georgia shall be furnished by the department a passenger motor vehicle to be used by him on official business only and such use shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Chapter 4020 of the Code of Georgia of 1933 as amended749 DEPARTMENT OF PUBLIC SAFETY MOTOR VEHICLE SAFETY RESPONSIBILITY The Director of the Department of Public Safety is charged with carrying out the provisions of the Motor Vehicle Safety Responsibility Law passed by the General Assembly and approved February 21 1951 Under this Act those drivers involved in an accident who have no liability insurance are required to make a deposit of funds with the Department covering the amount of damage that might arise in case it is determined that they were responsible for the accident If it is determined that they are not liable or when they have made satisfactory settlement with the other party or parties involved the funds are returned to the depositor Should a claim be established against the depositor then the amount of the depositors fund or the amount of the claim is paid to the claimant and the remainder if any refunded to the depositor This account is handled by the State Treasurer as an agency transaction Funds received by the Department of Public Safety for this account are deposited with the State Treasurer and all refunds and payments are made by the State Treasurer on orders of the Director of the Department of Public Safety Records kept at the office of the Department of Public Safety for the Bureau of Safety Responsibility were examined and found to be in agreement with the State Treasurers records Summary of this account which is carried as the Bureau of Safety Responsibility is as follows Funds on Hand July 1 1960 In State Treasury 10175365 Deposits in Year Ended June 30 1961 9870538 20045903 Less Payments and Refunds in Year Ended June 30 1961 9733315 Funds on Hand June 30 1961 In State Treasury10312588 m750 DEPARTMENT OF PUBLIC SAFETY GENERAL Department of Public Safety Board Members on June 30 1961 were Honorable Ernest Vandiver Governor Chairman of Board State Capitol Atlanta Georgia Honorable Eugene Cook State Attorney General Judicial Building Room 132 Atlanta Georgia Honorable Zack D Cravey Comptroller General State Capitol Room 238 Atlanta Georgia Honorable Jim Gillis Chairman State Highway Board 2 Capitol Square Atlanta Georgia Honorable George J Hearn Adjutant General P 0 Box 4839 Atlanta 2 Georgia Honorable W Earl Hamrick Sheriff Twiggs County Jeffersonville Georgia Honorable F C Atwood Sheriff Bartow County Cartersville Georgia William P Trotter Director was bonded in the amount of 1000000 with the Fidelity and Deposit Company of Maryland bond 54 90 8I9 dated February 17 1959 The condition of the obligation of this bond is as follows Now therefore if the Principal shall during the term of four years beginning on the 23rd day of February 1959 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise of full force and virtue Hubert L Conner was bonded for 500000 as Deputy Director of the Department of Public Safety with the Fidelity and Deposit Companv of Maryland bond 74 23 544 dated March 3 1960 The condition of the obligation of this bond is as follows Now therefore if the Principal shall during an indefinite term be ginning on the 3rd day of March 1960 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise of full force and virtue751 DEPARTMENT OF PUBLIC SAFETY John H Lott is bonded as Treasurer and Disbursing Officer of the De partment for 1000000 with the Fidelity and Deposit Company of Mary land bond 55 36 784 dated April 25 1960 Bond covers faithful per formance of duties and honest accounting for all moneys coming into his hands by virtue of the office The Department of Public Safety also holds Public Employees Blanket Bond issued by the Fidelity and Deposit Company of Maryland bond 53 79 284 Coverage is for 250000 each on positions under Insuring Agreement 2Honesty Blanket Position Bond Coverage Riders are attached to bond providing an additional 500000 indemnity on the Princi pal Accounting Clerk the Accountant Supervisor of Drivers License Bureau the Assistant Treasurer under Insuring Agreement 1 and the Supervisor of Bureau of Safety Responsibility Bond is effective from the beginning of the period on January 1 1960 The Department of Public Safety also holds a Money and Securities Broad Form policy which covers loss inside and outside of premises This bond is for various amounts for d fferent locations and also covers 43 license examiners in the amount of 180000 each for loss outside of the premises This bond is written by the Fidelity and Casualty Company of Maryland bond No 5537408A and is effective as of April 15 1961 for a threeyear term ending April 15 1964 Code Section 40 1805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failure to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with provisions of the Code Section quoted the following matters are reported The examiners in checking vouchers found in the course of the examination check No A8675 written to Captain W A Jones in the amount of 1835 The expense form submitted by Captain Jones showed as an explanation representing Department at funeral of Mrs Dominys mother Authorized by X3 This is not a proper charge against State funds and should be refunded by Captain Jones to the Department of Public Safety The examiners also noted in checking vouchers that Mrs Exie W Edwards and Mrs Jean Manning submitted travel vouchers for motel bills in May 1961 that included charges for their husbands The motel bills showed charges for MM Thos H Edwards and MM G W Manning The bills submitted by the motel showed charges in the amount of 1545 per day for752 DEPARTMENT OF PUBLIC SAFETY three days for both parties The State should not pay the expenses of the husbands of the above mentioned ladies as the husbands are not employees of the Department of Public Safety Single rates should be obtained from the motels and the difference between the single rates and the amount charged should be refunded to the Department of Public Safety Colonel William P Trotter resigned as Director of the Department of Public Safety effective November 1 1961 Lieutenant Colonel H L Conner has been appointed Director of the Department of Public Safety and Major Robert H Burson has been appointed as Deputy Director William P Trotters bond was cancelled and H L Conner has been bonded in the amount of 1000000 with the Fidelity and Deposit Company of Maryland bond No 5581425 dated November 1 1961 Robert H Burson has been bonded for 500000 by the Fidelity and Deposit Company of Maryland bond No 5581425 dated November 1 1961 An examination was made of the financial accounts of the Department of Public Safety from July 1 1961 through October 31 1961 The examiners in checking the Revenue Collections accounts found that on September 8 1961 an unusual deposit was made as shown below Transmittal of fees received for copies of accident reports to the Treasurer for deposit to the State of Georgia account DATE 11761 21661 72061 72861 Week of Aug 7th 71761 82161 82361 22660 82560 11 260 111660 12 960 121960 122060 122260 COMPANY OR PERSON TOWN CASH AMOUNT Cotton States Mutual Cotton States Mutual Cotton States Mutual Cotton States Mutual Agent W J MauldinCash Agent W J ONealCash Agent W J ONealCash Agent W J MauldinCash E G Estes 183 Elkwood Ave New Providence N J Cash Douglas J Tumlln 72 Johnson Rd Atlanta GaCash Mrs James C PeckDecatur Ga Cash Charles Baird AttyAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Ga Mrs Sadie DupreeAtlanta Ga GaCash GaCash GaCash GaCash GaCash GaCash Cash Cash Mrs Sadie DupreeAtlanta Ga Cash 150 150 150 150 150 300 300 150 150 150 150 150 150 150 150 150 DATE 1 561 1 561 1 661 1 961 1 961 12561 2 161 1 21161 22061 22461 32461 32961 33161 4 661 4 661 41361 42461 1 5 461 5 461 Not 1 Known 51061 51661 51961 52261 6 161 6 161 6 661 6 861 61461 61461 61461 61461 7 761 7 761 7 761 71161 71261 71761 71761 71761 72061 72161 1 72461 72761 i 72761 8 261 8 361 i f 8 761 753 DEPARTMENT OF PUBLIC SAFETY COMPANY OR PERSON Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie Dupree Atlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta Mrs Sadie DupreeAtlanta CASH TOWN AMOUNT GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 300 GaCash 600 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 300 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150 GaCash 150754 DATE DEPARTMENT OF PUBLIC SAFETY COMPANY OR PERSON TOWN CASH AMOUNT 8 861 Mrs Sadie DupreeAtlanta Ga 8 961 Mrs Sadie DupreeAtlanta Ga 81161 Mrs Sadie DupreeAtlanta Ga Cash Cash Cash 150 150 150 Total 121 50 TOTAL CASH 121 50 OFFICIAL E D Mink Signed Captain E D Mink Accident Reporting Division EDMjwr Gertrude S Banks Signed Received Treasurers Office The examiners questioned the employees of the Department of Public Safety concerning this deposit in regards to the dates of the cash receipts and as to why they had been held for such a long period The examiners were referred to Colonel William P Trotter Director of the Department of Public Safety and Colonel Trotter in answer to the examiners questions wrote a letter concerning this deposit to the State Auditor as follows Atlanta Georgia October 31 1961 Honorable B E Thrasher State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher The circumstances surrounding a reported shortage in the Accident Record Section are substantially as follows We learned that Lieutenant H C English had become unable to meet his financial obligations and had filed a voluntary bankruptcy petition755 DEPARTMENT OF PUBLIC SAFETY Prior to issuance of a dismissal order my office made an investigation of the Accident Record Section to ascertain if all funds received from fees for the furnishing of accident reports had been accounted for This disclosed a shortage of approximately 12150 We had no proof that this employee was responsible for such shortage since several persons were handling these funds Even though we were without proof of his guilt he stated that by reason of his being the superior he would voluntarily make restitution of the above amount We have since instituted a system of numbered receipts and designated Captain E D Mink to handle all funds received in this Section This Department on January 1st 1960 secured a blanket position bond coverage in the amount of 250000 to make certain that any shortage of this type unaccounted for would be covered Yours very truly Wm P Trotter Signed WILLIAM P TROTTER WTPee ColonelDirector The examiners made an investigation of the receipts on hand in the Accident Record Section As receipts were not prenumbered there was no way the examiners could tell if all receipts had been accounted for or hot The investigation made by the Department of Public Safety revealed that the above receipts had been issued to certain individuals but funds had not been deposited or receipt filed on these individuals The investigation was made by the Department of Public Safety by contacting those individuals who did business regularly with the Accident Record Section and comparing the receipts they had on hand with the receipts filed in the Accident Record Section of the Department of Public Safety There is no way the Department of Public Safety or the Department of Audits could locate every individual who did business with the Accident Record Section nor is there any way to determine exactly how many receipts have not been filed as receipts were not prenumbered The fact that the money was refunded to the Department of Public Safety does not relieve the person or persons responsible for this shortage of the legal liability involved756 DEPARTMENT OF PUBLIC SAFETY The examiners also discovered in the examination of Revenue Collections accounts from July 1 1961 through October 31 1961 that an irregularity had developed in the handling of drivers license money in the Columbus Georgia office Colonel Trotter in a letter addressed to B E Thrasher State Auditor explained this irregularity as shown in the letter quoted below Atlanta 1 Georgia October 31 1961 Honorable B E Thrasher State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher On September 30th 1961 we received a request from Corporal Wm E Davis Jr assigned to the Driver License Operation in Columbus Georgia for a years leave of absence due to illness Following standard procedures the Lieutenant in charge went to Colum bus on September 29th 1961 to check the inventory and the license validating machine The inventory was correct but the license money was short 12400 Examiner Hutcheson who assisted Corporal Davis at Columbus stated that Corporal Davis had taken this amount with him to Jekyll Island for the Peace Officers Meeting Further that he had lost his pocketbook and had gone back to try to locate the same The report was brought to Atlanta Headquarters and Corporal Davis prior to going on a leave of absence made restitution of the 12400 This Department on January 1st 1960 secured a blanket position bond coverage in the amount of 250000 to make certain that any shortage of this type unaccounted for would be covered WPTee Very truly yours Wm P Trotter Signed WILLIAM P TROTTER ColonelDirector757 DEPARTMENT OF PUBLIC SAFETY The fact that the money was refunded does not relieve William E Davis for the legal liability in mishandling State funds A formal report has not been filed for the period July 1 1961 through October 31 1961 but all irregularities for this period known to the examiners have been reported in this report Financial records of the Department were found to be in good condition All receipts disclosed by examination have been accounted for and expendi tures for the period under review appeared to be within the limits of budget approvals and supported by proper voucher with exceptions as mentioned Appreciation is expressed to the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year758 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT COMPANY A B C Awning Blind Co 6 Venetian Blinds 63 x 120 Academic Press 1 Volume 1 Stewarts Toxicology 1 Volume 2 Stewarts Toxicology Ace Visible Records Inc 1 874 Acme Hinge and Hanger Cabinet AddressographMultigraph Co 1 1250 Multigraph Machine 1 120 Perforator 1 305H B Challenge Paper Cutter 2 1210 Receding Stackers Allen Ivan Co 1 6 E S Bates Hand Numbering Machine American Legion Post 57 Donalsonville Americus Hardware Co 5 Door Mats Andrew Corp 1 3606A Corner Reflector Antenna Atlanta City Directory 3 1960 Suburban Directories Atlanta Venetian Blind Co 3 63 x 120 Alum Venetian Blinds Auto Electric of Georgia Inc 7 Kohler 1KW Gas Generator Sets 4 Kohler 2KW Gas Generator Sets 1 Kohler 3 5KW Gas Generator Set 12 Kohler Auto Line Transformer Panels 12 Fuel Tanks for Above Equipment Automobile Glass Co 1 16 x 64 Door Mirror 1 129 x 57 Glass Desk Top Auto Supply Equipment Co 1 226092500 Grayco HydraClean Pump 2200 2500 2 317 00 1 902 80 526 20 1 837 20 330 03 1935 1362 107 97 4700 11125 2 983 60 12300 2 413 80 1 073 90 6 594 30 4128 137 50 1397 8415 12000 5760 6 913 23 32 97 352 80DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 759 GENERAL EQUIPMENT Contd COMPANY BallStalker Co 4 Domore Side Chairs 771A Domore Chairs 1350 Domore Chairs f1350 Swivel Domore Chairs 901 Kreuger Folding Chairs 6120 Chairs 6470 Chairs 5220 Ho well Sofa1 s631Sofa 1327 Sectional Sofa 5310 Couch Ottoman Wall Lamps 1 Arnot Credenza S1876 and 14 Storage Cabinets 4Drawer Columbia Letter Files with Locks 5Drawer Columbia Letter Files 1706 Victor Files with 36 Trays File Stools Arnot Bookcases 802 Step Table Pongee Tables 60 D P Executive Desks 1403 Arnot Typist Desk S1401 Arnot Typist Pedestal Desk 4 Typewriter Tables 3 60 x 30 Columbia Tables 2 2 2 12 3 3 1 1 1 1 1 3 i 201 60 95 40 174 68 133 20 61 20 222 12 154 02 130 54 187 02 161 50 181 22 2475 11000 165 80 182 20 233 00 732 00 1990 341 80 5465 136 82 884 00 270 00 235 00 149 65 304 65 Barfleld Harry Co 1 Ay res Payroll Tax Computer Beck Gregg Hardware Co 1 4 x 12 Rubber Floor Mat Beckman Instruments Inc 1 6800 Beckman IR4 Double Beam Double Monochrometer Infrared Spectropho tometer and Accessories Bird Electronic Corp 1 43 Thruline Wattmeter 8 100Watt Elements Brooks G R Jr 100 V6853 Oak Vibrators 5 546 72 2475 7244 14 37715 9679 240 80 337 59 333 00760 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY BrownWright Hotel Supply Co 1 Chrome Dinette Set 34 x 48 Table and 4 Chairs Bryant Lithographing Co 10 428916 Brief Cases 23000 11 5Drawer O G File Cabinets 134450 20 4Drawer O G File Cabinets 203000 1 2Drawer O G File Cabinet 3x5 with Lock 65 50 1 30 Heavy Duty Bates Electric Stapler 157 50 1 4Drawer File with Lock 11340 1 Posting Tray and 2 Stands 24500 Callaghan Co 1 Hilton Scientific Examination of Questioned Documents CarithersWallaceCourtenay 25 T140155 33 Beds 805 50 15 2325 SleepSets Mattresses and Springs 101880 2 141 Club Chairs 187 04 1 150 Center Chair 7350 2 151 Arm Chairs 167 72 4 2326 GF Leg Arm Chairs 278 80 1 3257 Revolving Chair 11220 9 2327 GF Revolving Arm Chairs 80512 24 721 Side Chairs 484 56 8 2324 GF Leg Chairs 44a 98 3 3257 GF Posture Chairs 336 60 2 1021 Chairs 19942 2 Aluminum Costumers 37 4Q 6 1960 GF Flat Top Desks 1 260 96 1 1960F Flat Top Desk 191 25 1 Metal GF Flat Top Desk 246 90 1 936 Corner Table 7Q 09 1 584 Corner Table 49 qq 1 Telephone Table 75 70 1 1960 End Table 130 48 4 587 End Tables 163 32 2 588 Coffee Tables 91 42 2 42 x 30 Steel Tables 151 42 4 1672 GF 72 x 34 Tables 71480 1 HiLo Stand 19 g 1 HiLo Table 76 10500 4185 90 1500DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 761 GENERAL EQUIPMENT Contd COMPANY CarithersWallaceCourtenay Contd 20 2133Nite Tables 3 T1465155 Nite Stands 2 1020 Sofas 3 425 Cabinet Wardrobes 2 11042 Posting Trays and Stands 1 3 x 5 File with Lock 1 6Hanger Office Valet 2 55 RL 5Drawer Letter Files 5 55 RL 10Drawer Letter Files with Double 3x 5 Files 1 55RL 5Drawer Letter Files 5 4Drawer GL Letter Files 5 Super Carder with 245 Special Trays 11 Letter Trays 5 Metal Ash Trays 13 T1401 Dressers and Mirrors 5533 4 Ash Stands 14 4 Glass Ash Trays 21 34 Waste Baskets 4 Table Lamps Cherry Ray Dv Associates 1 16 Bunn Package Typing Machine City Publishing Co 2 Copies Savannah Cross Reference Directories Clements Charles M 1 GE Electric Iron and Ironing Board Criminal Research Products Inc 1 500 Finger Print Camera Dalton Auction Co 1 Vacuum Cleaner DavisonPaxon Co 10 24 HP Lawn Mowers Dealers Supply Co 1 TH 3A21 3 HP 30000 BTU Edison Air Conditioner Deans Sport Shop 1 Universal Progressive Reloading Machine and Accessories 56640 8496 34987 316 50 149 60 14811 6420 248 62 1 275 00 155 95 539 52 3 389 30 3912 2250 1 261 65 4950 1260 6783 170 00 17114 81 705 00 3610 1100 150 82 1300 589 85 472 36 401 31762 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY Decorating Supply Co 8 31 x 54 Venetian Blinds Dept of Public Printing Stationery Publications 1 Technical Papers from the Questioned Documents Seminar Donnelley The Ruben H Corp 2 8th Edition Modern Drug Encyclopedia Therapeutic Index Edison Thos A Industries 1 400 Mohawk Midget Tape Recorder Electric Sales Service Co 1 13P Ebco Water Cooler Estes Surgical Supply Co 13 Still Heads for Blood Type Apparatus Excel Venetian Blind Co 1 Venetian Blind Floding The Co 1 3x4JFt Georgia Flag Fryes Foto Shop 1 13 5mm Kodak Enlarging Lens 5096 1 107 Concord Tape Recorder 10971 General Electric Co 2 GE Remote Control Amplifiers and Microphones and Control Panels General Electric Supply Co 1 ARF218BGFL Lighting Fixture 161 92 36 1007 Electric Clocks 21L 68 1 Oasis Electric Water Cooler 150 00 General Fire Extinguisher Corp 48 85 Heavy Duty Fire Extinguishers 1Qt Brass Georgia Factory for the Blind 39 Sleep Sets 33 Mattresses and Springs Graybar Electric Co 2 2324 Grey Dazor Lamps 44 12 300 2968 388 80 15040 320 46 1120 1808 16067 494 00 523 60 262 56 2 039 24 4430DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 763 GENERAL EQUIPMENT Contd COMPANY Haloid Xerox Inc 1 Shutter for RectographDuplex Machine Hamilton Manufacturing Co 1 Special Crime Lab Table Harrison The Co 1 Vol 100 Georgia Court of Appeals 1 Vol 17 Georgia Code Annotated 1 Vol 215 Georgia Supreme Court 1 Cumulative Pamphlet Supplement Georgia Code Annotated 1 Vol 101 Georgia Court of Appeals 1 General Index Georgia Code Annotated 1 Vol 16 Georgia Code Recompiled 1 Vol 102 Georgia Court of Appeals Hosch Bros Co 60 4 x 6 Georgia State Flags 60 4 x 6 United States Flags Hunter Electro Copyist of the South 1 1556 Copyist Machine 1 Auto Double Drawer Paper Dispenser International Business Machine Corp 1 2910101 MS Control Panel 1 2940101 FS Control Wires 1 0 Wiring Tool 700 1200 700 2000 700 3600 1200 700 537 00 207 00 435 00 2795 4875 8615 500 Lanier Co 1 BID5A Gray Audiograph with HM5 Hand Microphone Station CS7 Control Less TradeIn BIC4 Gray Audiograph 407 80 4000 9280 433 00 M F Supply Co Inc 1 72A Heiland Strobonar 510Volt Battery and Standard Bracket Moseley The C V Co 1 Journal of Laboratory and Clinical Medicine Marler Plumbing Heating Co 1 52Gal Electric Hot Water Heater 108 00 744 00 462 95 139 90 367 80 9385 1300 128 00764 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY Marlette Coach Co 1 GE Electric Stove Mathews Quality Draperies 26 Window Draperies Medical Economics Inc 1 1961 Physicians Desk Reference Merck Co 1 The Merck Index Miller Book Office Supply Co 2 Scientific Investigation of Crime 1595 1 Map of United States 530 Mimeograph Co 1 455 F Mimeograph Machine and Cabinet Mine Safety Appliance Co 24 AllWeather First Aid Kits Motorola Communications Electronics Inc 1 T1101A FM Station Monitor Monroe Office Supply Equipment Co 1 5Drawer ShawWalker OG File Cabinet National Cash Register Co 1 33148810 Accounting Machine with Progress Bars 784657 Less Old Machine Sold to Ga State Col 1 800 00 National Rifle Association 1 Basis Textbook on Pistol Marksmanship New Moon Homes Inc 1 SD11A White Refrigerator Noland Co 1 Oasis Electric Water Heater 14798 9 Gas Heaters with Blowers 30917 Phillips Electronics Instruments 1 015820 Xray Insulator Assembly PitneyBowes Inc 1 4350 Mailing Machine 1 22575 1 330 Folder Inserter 128540 103 95 313 49 600 1240 2125 87500 410 19 574 00 101 60 6 046 57 600 125 00 457 15 6615 251115DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 765 GENERAL EQUIPMENT Contd COMPANY Polk R L Co 1 Albany City Directory 1 Columbus City Directory 1 LaGrange City Directory 1 Macon City Directory 1 Savannah City Directory 1 Waycross City Directory Rabon Furniture Co 2 Alum Venetian Blinds 2 Drapes Radio Message Service 100 Oak GE Vibrators 1 Radio Transformer Rees Seed Supply Co 1 52Gal Electric Hot Water Heater RemingtonRand 6 11 Standard Typewritersi 1 15 Standard Typewriter 2 13 Electric Typewriters 1 4FK71111 Adding Machine 1 016117 WD Kardex Files 2 6J Alphabetical Multisorts 20 6Drawer Cross Files Riada Mills 24 Dozen Bath Towels Robinson Furniture Co 1 Boss Oil Heater RoyalMcBee Corp 1 FP 11 Standard Typewriter Saunders W B Co 1 Dorland Illustrated American Medical Dictionary Scientific Glass Apparatus Co Inc 1 W5450 Type A Water Bath Seriological with Flasks 3100 3500 2300 3700 4000 2600 4420 6770 49500 2250 937 50 196 50 771 00 550 20 357 50 4900 3 690 70 192 00 11190 517 50 8390 6 552 40 169 14 1540 193 50 1250 145 46 766 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY SearsRoebuck Co 1 Medicine Cabinet 1 Charcoal Stool SharpHorsey Hardware Co 6 Model 94 Winchester 3030 Cal Carbine Repeating Rifles 4 Model A Mossberg Spotting Scopes and Freeland Tripods 4 PC4BD Pack Case Hand Guns 4 Model 17K22 Smith Wesson 22 Cal 6 Barrel Pistols 4 Model 14K38 Smith Wesson 38 Cal 6 Barrel Pistols 4 Model 251955 Smith Wesson 45 Cal 6 Barrel Pistols 1 1425 Hot Plate 1 Regina Floor Polishing Machine 20 870 12Gauge 20 Barrel Remington Riot Guns Simmons Co 27 B15350 Beds 33 with Rails 17 F1535 Chests and FM 42 Mirrors 22 x 28 21 F15316 Nite Tables SnapOn Tool Corp 2 Sets Misc Garage Tools 1 Set Radio Tools Southeastern Tower Co 1 Tower Installation at Americus Southern Directory Co 3 City of Atlanta Directories 2 Blue Book Direct Numerical Atlanta Directories 4 Blue Book Atlanta Extended Area Directories 1 Directory ServiceVilla Rica South Georgia Hardware 1 Aluminum Step Stool Spex Industries Inc 1 3110B WigLBug 799 1197 323 40 127 40 9761 224 50 224 50 290 95 1003 8545 1 075 26 7200 2000 1440 1500 1996 2 459 10 582 56 1 544 09 461 01 2 587 66 2705 2123 4828 1 334 00 121 40 1249 5665767 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY State Dept of Defense Civil Defense Division 3 Generator Sets 2759 113 231 10500 1 Generator Set 2475 Onan for Cannibali zation 12 5 KDA 2500 1 Generator Set Onan 131 3500 1 Generator Set 10 KW 11473 3500 1 Generator Set 10 KW 11164 3500 4 Generator Sets Onan 3052 3114 3067 3134 14000 Stevens Pictures Inc 1 RCA 400 Senior Movie Projector and Screen Sumner Furniture Co 1 Chrome 30 x 48 Table and 6 Chairs Sun Electric Corp 1 Power Light for Garage Thomas Charles C Publishers 1 Jones Scientific Investigation Treasurer of the United States 75 30Caliber Ml Woodstock Carbines Tuggle Bros Construction Co 1 Carring Cabinet for Timing Instrument Walco Sporting Goods Co 1 Only HenselyGibbs Cavity Mould 50 for 38 Special Wilensky Jake H Leather Co 1 Only Brief Case Wiley John Sons 1 Copy Infrared Spectra of Complex Molecules 814 1 Copy Blicks Volume 4 Medical Chemistry 1214 Will Corp of Georgia 1 22561 Carver Laboratory Press 34500 1 Model 18540NSKVB73 Microscope with lOx and 15x Eye Pieces 65300 1 24540 Spectrophotometer 1 70000 1 24397 Beckman 2065 Hydrogen Lamp Power Supply 29700 37500 448 40 5995 2240 866 750 00 2500 2250 1600 2028 wm768 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 GENERAL EQUIPMENT Contd COMPANY Will Corp of Ga Contd 1 22976 Recorder 1 24544 Ultra Violet Accessory Less 1 Used Spectrophotometer Williams Hardware Co 26 Only Aluminum Venetian Blinds Williams Wilkins Co 1 Journal of Pharmacology and Experimental Therapeutics Vol 13134 2 Journal of Criminal Law Criminology and Police Science Vol 5253 Woodall Elec Serv Co 1 700 Waring Blendor Sale of Used Furniture and Fixtures 47500 4000 95000 2 560 00 159 70 4000 3300 7300 2750 97 010 76 67915 96 331 61 AUTOMOBILE TIRES AND TUBES COMPANY Firestone Stores 5 710 x 15 Firestone 500 Nylon Goodyear Service Stores 8 710 x 15 Nylon Police Special Less 6 Royal Tradeins Gordy Tire Co 3 850 x 14 4Ply Miller Countryside 4 950 x 14 4Ply Super Grip 4 750 x 14 4Ply Miller Premium 14 800 x 14 4Ply Miller Countryside Pennsylvania Tire Co 6 750 x20 10Ply Tires 6 750x20 Tubes 2 750 x 15 8Ply Tires 2 750 x 15 Tubes 148 00 9600 4140 9508 6428 176 40 223 38 1656 3962 378 6190 5200 377 16 709 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILE TIRES AND TUBES Contd COMPANY Pennsylvania Tire Co Contd 29 850 x 14 5Ply Tires 69725 24 950 x 14 5Ply Tires 62304 128 750 x 14 4Ply Tires 146780 65 800 x 14 4Ply Tires 79630 21 850 x 14 4Ply Tires 28554 992 670 x 15 4Ply Tires 1099881 3553 710 x 15 4Ply Tires 4283777 7 760 x 15 4Ply Tires 8687 42 K14 Tubes 5502 1462 K15 Tubes 186376 12 M14 Tubes 1680 5 M15 Tubes 735 Less SALE OF USED TIRES AND TUBES Atlanta Tire Mart 1016 Tires Firestone Tire Rubber Co 1515 Tires Nicholson J W 304 Tires 99408 664 Tubes 31438 Thornton Tire Co 1997 Tires Toccoa Tire Recapping Co 446 Tires 60 019 65 6051071 3 465 08 5 142 93 1 308 46 6 801 93 1 449 50 18167 90 42 342 81 AUTOMOBILES COMPANY Buf ord Motor Inc Buf ord Ga 1 1960 Chevrolet 212771 10 1961 Chevrolets 1981790 Burnette Ford Co Dalton Ga 25 1961 Fords 21 945 61 47 55705770 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILES Contd COMPANY Central Chevrolet Inc 1 1961 Chevrolet Atlanta Ga Crest Motor Co Atlanta Ga 10 1960 Fords Dodd Motor Co LaGrange Ga 30 1960 Plymouths Duvall Ford Co Clayton Ga 40 1960 Fords Faulk Chevrolet Co Thomasvllle Ga 49 1961 Chevrolets Means Inc AlDecatur Ga 1 1961 Ford Mitchell Motor Inc Atlanta Ga 1 1961 Oldsmobile Tradein One 1959 Olds Peach County Motor Co Ft Valley Ga 5 1961 Fords Stone Motor CoFitzgerald Ga 30 1961 Plymouths Tabor Pontiac CoAtlanta Ga 1 1961 Pontiac University Chevrolet CoAthens Ga 4 1961 Chevrolets Williams Motor Co Ft Valley Ga 1 1961 Pontiac S 4 955 51 3 185 94 Dept of DefenseAtlanta Ga 1 Army Surplus GMC 2Ton Landing DUKW Rowland Wm Harvey of Georgia 1 Stringfellow 1Ton Truck Wrecker Body Mounted on 1810 No F35CK100522 Purchased from Al Means Inc 211318 1959570 5517750 73 879 60 91 584 36 211355 1 769 57 9 87010 55 065 00 3 114 30 8 327 56 3 113 42 7500 896 23 396 197 73771 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILES Contd CARS BOUGHT Chevrolet65 Ford81 Oldsmobile 1 Plymouth60 Pontlac2 GMC DUKW 1 Trade in Oldsmobile 1 209 LESS AUTOMOBILES SOLD COMPANY Benson Chevrolet Co Roswell Ga 2 1959 Fords 57600 Bishop Bros Atlanta Ga 6 1958 Chevrolets 350545 2 1959 Chevrolets 109799 2 1958Fords 82898 24 1959Fords 1415270 1 1958 Pontiac 54999 2013511 Bracewell Vernon EugeneAtlanta Ga 2 1959 Fords 153550 Central Elec Auto ServiceHapeville Ga 1 1960 Ford wrecked 5200 1 1960 Ford wrecked 5500 10700 Cline J W Waleska Ga 2 1958 Chevrolets 1 067 50 Cochran LarryAtlanta Ga 11957Pontiac 31251 1 1958Pontiac 61251 92502 Coleman Harold J Roswell Ga 1 1959 Ford 84622 Dixie Auto Parts Co Inc Macon Ga 1 1959 Ford wrecked 32800 1 1959 Ford wrecked 13899 1 1958 Pontiac wrecked 32899 79598772 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILES Contd COMPANY LESS AUTOMOBILES SOLD Contd Dolvin Lane Motor Co Atlanta Ga 2 1958 Chevrolets 79200 2 1959 Chevrolets 142900 1 1958 Ford 45100 1 1959 Ford wrecked 5100 2 1959 Fords 116600 11959Pontiac 106200 495100 Flury L H Atlanta Ga 1 1958Ford 41301 2 1959Fords 144278 185579 Gazaway F E Decatur Ga 3 1959 Fords 145797 Glbbs Hawthorne Used CarsGordon Ga 1 1957 Chevrolet 57500 2 1958 Chevrolets 147500 1 1959 Chevrolet 80000 1 1957 Ford 60000 1 1958Ford 65000 16 1959 Fords 1217700 1627700 Gilley MotorsHapeville Ga 1 1958 Chevrolet 32600 1 1959 Chevrolet 75100 3 1959 Fords 184000 291700 Gillieland GarageDawsonvllle Ga 2 1959 Fords 129300 Hall Thomas P Smyrna Ga 1 1959Ford 856 25 Harrison C R Forest Park Ga 5 1959 Fords 3 784 75 Hughes HubertRoswell Ga 1 1959Ford 47750 King E F Powder Springs Ga 2 1958Fords 79589 10 1959 Fords 562519 1 1960Ford 82999 725107773 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILES Contd COMPANY LESS AUTOMOBILES SOLD Contd Klaer Auto ServiceAtlanta Ga 11959Ford 52500 Lanier MotorsBowdon Ga 3 1957 Chevrolets 153750 5 1958 Chevrolets 304100 1 1959 Chevrolet 72700 17 1959 Fords 1115165 4 1958 Pontiacs 225000 1870715 Lawson A W Used Cars TrucksJasper Ga 1 1957 Chevrolet 45700 5 1959Fords 279800 11959Pontiac 60700 386200 Phillips GradyAtlanta Ga 1 1959Ford 90100 Phillips HowardAtlanta Ga 2 1958 Chevrolets 117400 Pinson Hoyt Service StationGainesville Ga 1 1959Ford 58787 Pryor Used CarsFayetteville Ga 2 1958FordS 110250 2 1957 Plymouths 92800 203050 Rogers IsaacMarietta Ga 1 1950 iTon Chevrolet Truck 219 99 Smith M Decatur Ga 1 1959Ford 66550 Stickland Motor Co Atlanta Ga 3 1957 Chevrolets 178000 3 1959Fords 165200 1 1957 Plymouth 52400 395600 Walls JimmyAtlanta Ga 1 1957 Chevrolet 68659 11957Pontiac 52606 121265774 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1961 AUTOMOBILES Contd COMPANY LESS AUTOMOBILES SOLD Contd Ward Used CarsAtlanta Ga 1 1957 Oldsmobile Washburn Homer C Riverdale Ga 1 1959 Ford 568 00 48500 102 004 32 SALES 36 Chevrolets 121 Fords 1 Oldsmobile 3 Plymouths 11 Pontlacs 172775 PUBLIC SERVICE COMMISSION776 PUBLIC SERVICE COMMISSION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30000000 30850000 Budget Balancing Adjustment 2248702 8095395 Transfers Other Spending Units 44933 61776 Total Income Receipts 32203769 38883619 NONINCOME Private Trust Funds 262898 271240 State Revenue Collections Unfunded 6500 3500 CASH BALANCES JULY 1st Budget Funds 265414 153745 State Revenue Collections Unfunded 10000 3500 Total 32735581 39308604 PAYMENTS EXPENSE Personal Services 25180980 Travel 2730413 Supplies Materials 683569 Communication 1045411 Publications Printing 304731 Repairs 43243 Rents UOio Insurance 42 50 Pensions Benefits 1892048 Equipment 161816 Miscellaneous 2 549 37 Total Expense Payments 323154 38 NONCOST Private Trust Funds 262898 CASH BALANCES JUNE 30th Budget Funds 153745 State Revenue Collections Unfunded 3500 Total 32735581 30026111 26 032 79 8 047 67 14 338 03 4 533 92 771 66 15210 7494 22165 29 8 440 02 1 622 84 386 440 37 2 712 40 3 93327 393 086 04777 PUBLIC SERVICE COMMISSION SUMMARY FINANCIAL CONDITION The Public Service Commission ended the fiscal year on June 30 1961 with a surplus of 103327 available for operations subject to budget ap provals after providing reserve of 290000 for contracts to mature REVENUE COLLECTIONS The Public Service Commission is the revenuecollecting agency for licenses and fees levied against Motor Carriers coming under the jurisdiction of this office as provided by law In the year ended June 30 1961 23830200 was collected from licenses issued to Motor Carriers and 266750 from Certificates of Public Con venience which together with an unfunded balance of 3500 from the previous fiscal year make a total of 24100450 to be accounted for 24100450 was transferred to the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Public Service Commission in the year ended June 30 1961 was 30850000 To meet expenditures approved on budget 8095395 was transferred from the States Emergency Fund making total allotment for the year 38945395 From the 38945395 provided as the current years total appropriation 61776 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income available to the Public Service Commission 38883619 The 38883619 net income and the 153745 cash balance at the be ginning of the period made a total of 39037364 available with which to J meet expenditures approved on budget for the fiscal year 38644037 of the available funds was expended in the year for budget approved items of expense and 393327 remained on hand June 30 1961 the end of the fiscal yearPUBLIC SERVICE COMMISSION COMPARISON OF OPERATING COSTS Expenditures for operating cost of the Commission in the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENSE 1961 i960 1959 Personal Services 30026111 25180980 22509153 Travel Expense 2603279 2730413 31585 78 Supplies Materials 8 047 67 6 835 69 4 439 07 Communication 1433803 1045411 9693 80 Stamping Printing 453392 304731 8307 10 Repairs Alterations 77166 43243 71121 Rents 15210 14040 14790 Insurance Bond 7494 42 50 103 80 Pensions 2216529 1892048 1660447 Equipment 844002 161816 4 344 14 Miscellaneous 162284 254937 2 808 32 38644037 32315438 30383712 Number of Employees on Payroll June 30 48 38 3g GENERAL The Commission has on file with the Governor of the State Public Official Schedule Bond No 1157245 of the National Surety Corporation covering faithful performance of duties and accounting for funds with amount of coverage as follows Crawford L Pilcher Chairman 2 50000 A O Randall Secty 250000 Robert N Fellows Cashier 200000 A J Fort Inspector 2 000 00 T S Tyson Inspector 200000 W E Doolittle Inspector 2 000 00 Donald L Lawrence Inspector 2 000 00 James H Hooks Jr Inspector 200000 Herbert R Daugherty Inspector 200000 1900000779 PUBLIC SERVICE COMMISSION Mr Matt L McWhorter retired as Chairman of the Public Service Commission March 31 1961 He was succeeded in office by Mr Crawford L Pilcher All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Public Service Commission were found in good condition and appreciation is expressed to the officials and staff for the cooperation and assistance given the State Auditors office during this ex amination and throughout the yearDEPARTMENT OF PUBLIC WELFARE 781 BENEFITS AND ADMINISTRATIVE FUNDS782 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENT Appropriation 2006200000 Budget Balancing Adjustment 339 394 33 Revenues Retained Grants from U S Government 67 123 306 24 County Participation 3 43 6Q4 66 RefundsPublic Assistance 5 457 83 Transfers Other Spending Units 3228899 Total Income Receipts 9093507 NONINCOME Private Trust Funds 3 70 Q5 CASH BALANCES JULY 1st Budget Funds 736014973 Private Trust Funds TtaL 9829933085 PAYMENTS EXPENSE Personal Services TaT r 14845 Supplies Materials 2266774 Communication Publications Printing epre 429085 f6ntS 4781731 Insurance Indemnities Pensions Retirement Systems 59 994 10 Grants to Counties 3 85g UlPment 1377166 Miscel aneous 36 BenefltS 8609650851 Total Expense Payments S 910315BO NONCOST Private Trust Funds 2 66 4 CASH BALANCES JUNE 30th Budget Funds 726246730 Private Trust Funds 039 Total 98 299f 330 85 1961 21 535 000 00 735 509 42 62 491 072 61 3 459 122 70 12 101 11 7 262 467 30 1 039 58 93 990 159 29 761 708 49 43 525 12 24 328 91 88 205 98 39 489 49 6 521 63 52 591 87 11000 61 583 89 3 977 105 55 17 033 46 7 563 51 86 679 856 52 91 759 624 42 12 060 90 2 217 39418 1 079 79 93 990 159 29 35 134 59 86 714 551 30 783 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS BUDGET FUNDS State Funds 148627986 Federal Funds 73080007 County Funds 314 25 2 217 394 18 PRIVATE TRUST AND AGENCY FUNDS U S Income Tax 1788425 State Income Tax 307514 Employees Retirement 1693013 Social Security 1225308 Group Insurance 1 079 79 Total Cash Assets 51 222 39 2 268 616 57 ACCOUNTS RECEIVABLE STATE FUNDS Norene M Milburn Recipients For Pub Assist Overpayments Total Assets 13 558 67 2 282175 24784 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES AND SURPLUS LIABILITIES ACCOUNTS PAYABLE State Office 2513581 Grants to Counties for Administration 32200000 RESERVES FOR UNALLOTTED FUNDS ON HAND State Funds For One Half J Mos Pub Assist Benefits Federal Funds Public Assistance 673 762 21 Child Welfare 5703786 80000000 730 800 07 County Funds Public Assistance FOR PRIVATE TRUST AND AGENCY FUNDS 347 135 81 314 25 51 222 39 1 582 336 71 SURPLUS STATE FUNDS For Administrative Operations 52 237 70 For Grants to Counties for Administration 41877 66 For Benefits 258 587 36 352 702 72 2 282175 24 Note There is an additional 2297300 in overpayments to Recipients of Public Assistance Benefits in Glascock by reason of erroneous cer tifications made by Norene M Milburn County Director785 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY INTRODUCTION The within report covers an examination of the Benefits and Adminis trative Funds of the State Department of Public Welfare for the fiscal year ended June 30 1961 The State Institutions coming under the control of the Department are reported under separate cover FINANCIAL CONDITION The Department ended the fiscal year on June 30 1961 with surplus State funds of 35270272 of which 25858736 was for benefit payments 5223770 for administration of the State Office and 4187766 for Adminis trative Grants to County Welfare Departments Necessary reserves have been provided to cover 34713581 outstanding accounts payable and encumbrances and 153111432 unallotted State Federal and County funds held on this date Surplus State fund balances at the end of the period represent the excess of funds which have been provided under the budget over obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals Federal funds for benefit payments and administrative expenses are advanced to the State for deposit in special bank accounts and are subject to withdrawal only when expenditures are made chargeable to the activity for which the funds have been allotted Unexpended Federal funds are reported as unallotted funds on deposit with the State and are not included in surplus AVAILABLE INCOME AND OPERATING COSTS State Appropriation for payment of benefits in the year ended June 30 1961 was 1920000000 The amount provided with which to meet ex penditures approved on budget was 1846529481 and the remaining 73470519 was lapsed to the States General Fund as provided by law Appropriation for the administrative expense of the State Office was 57500000 The amount provided with which to meet expenditures approved on budget was 57499413 and the remainder of 587 was lapsed to the States General Fund under provisions of State law Appropriation for Administrative Grants to Counties for the fiscal year ended June 30 1961 was 176000000 The amount provided with which to786 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS meet expenditures given budget approval was 175920164 and the re maining 79836 was lapsed to the States Emergency Fund under provisions of State law Receipts from the Federal Government for benefits and administration amounted to 6249217799 and 345912270 was received from Counties for participation in public assistance benefits Total receipts from the State the Federal Government the Counties and other sources in the year ended June 30 1961 amounted to 8675079127 From the funds received 2157609 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Administration and 1466388 to the State Department of Education leaving 8671455130 net income available for paying benefits administrative expenses and Grants to County Welfare Departments in the fiscal year The 8671455130 net income together with the cash balance of 726246730 on hand at the beginning of the fiscal year made total funds available in the period under review 9397701860 From the 9397701860 funds available 8667985652 benefits were paid 397710555 Grants were made to County Welfare Departments for Administration and 110266235 used for administrative expense of the State Office and 221739418 remained on hand June 30 1961 the end of the fiscal year Of this 221739418 remaining cash balance 148627986 was in State funds and available for expenditure in the next fiscal period subject to budget reapprovals after providing for liquidation of outstanding accounts payable and encumbrances and 73111432 was the net amount of unallotted Federal and County funds on deposit with the State BENEFIT PAYMENTS Benefit payments for year were 8648054148 for public assistance and 19931504 for Child Welfare benefits a total of 8667985652 Public assistance benefit payments in the year ended June 30 1961 summarized as follows areDEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS 787 PUBLIC STATE ASSISTANCE FUNDS Old Age 1161094669 Blind 505 469 60 Dependent Children 3 024 821 35 Disabled 307283159 COUNTY FUNDS 2 163 217 90 90 115 40 654 513 80 551 374 56 FEDERAL FUNDS 40 306 282 89 1 657 300 00 12 683 509 85 10 160157 85 TOTAL FUNDS 54 080 447 48 2 252 885 00 16 362 845 00 13 784 364 00 Totals 18 214 069 23 3 459 221 66 64 807 250 59 86 480 541 48 PERCENTAGES Old Age 2147 Blind 2244 Dependent Children 18 49 Disabled 2229 400 74 53 100 400 73 56 100 400 77 51 100 400 73 71 100 21 06 4 00 74 94 100 On pages 810 of the unit report is a summary of public assistance benefit payments under the four categories Old Age Blind Dependent Children and Disabled showing the amount and the number of individuals by months and average allowances In this schedule the number of individuals and amounts paid as benefits are the net numbers and amounts after deducting for checks returned for cancellation The number of recipients of Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to the Disabled together with unit amount of payments for the month of September 1960 as compiled by the Welfare Departments Division of Research and Statistics are shown in the following statement788 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 400 153 1 2 20 500 194 2 13 31 600 201 5 9 21 700 225 8 7 28 800 277 5 9 24 900 298 3 9 34 1000 363 9 12 37 1100 455 7 15 44 1200 615 10 14 41 1300 706 6 12 50 1400 718 9 17 49 1500 644 4 8 32 1600 695 5 19 45 1700 636 6 17 51 1800 628 9 15 46 1900 632 9 18 51 2000 635 7 19 43 2100 588 13 13 51 2200 564 9 29 38 2300 590 7 13 43 2400 553 8 28 59 2500 667 9 26 56 2600 507 8 30 61 2700 527 11 21 61 2800 540 7 23 51 2900 613 6 16 59 3000 621 12 21 71 3100 688 8 28 68 3200 654 7 22 54 3300 613 13 18 59 3400 641 9 1141 80 3500 643 8 20 75 3600 981 13 21 88 3700 668 11 29 68 3800 524 9 25 70 3900 539 17 23 60 4000 1576 32 21 202 4100 794 31 26 172 4200 1303 46 21 445 4300 2135 107 27 783 4400 3182 142 23 960 4500 5096 168 26 1262 4600 5718 195 24 1251 4700 4719 163 26 1017 4800 3756 146 38 823 aBnamMBHBBB DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS 789 NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 4900 3 860 114 36 832 5000 3523 133 30 782 5100 2781 113 24 652 5200 2541 82 32 541 5300 2 511 104 38 553 5400 2 067 96 28 527 5500 2 042 75 37 551 5600 1 766 53 23 421 5700 1 774 75 32 483 5800 2 312 103 36 608 5900 1 356 36 3160 336 6000 1 446 66 23 346 6100 992 57 15 266 6200 1 054 52 9 306 6300 824 38 21 257 6400 1 145 50 24 271 6500 16 456 1021 13 5492 6600 0 0 16 0 6700 0 0 25 0 6800 0 0 13 0 6900 0 0 19 0 7000 0 0 21 0 7100 0 0 25 0 7200 0 0 21 0 7300 0 0 21 0 7400 0 0 18 0 7500 0 0 25 0 7600 0 0 26 0 7700 0 0 32 0 7800 0 0 29 0 7900 0 0 38 0 8000 0 0 31 0 8100 0 0 38 0 8200 0 0 33 0 8300 0 0 40 0 8400 0 0 2481 0 8500 0 0 14 0 8600 0 0 12 0 8700 0 0 15 0 8800 0 0 26 0 8900 0 0 22 0 9000 0 0 19 0 9100 0 0 19 0 9200 0 0 23 0 9300 0 0 18 0 790 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 9400 0 0 21 0 9500 0 0 21 o 9600 0 0 20 0 9700 0 0 12 o 9800 0 0 11 o 9900 0 0 16 0 100 00 0 0 24 o 101 00 0 0 12 o 102 00 0 0 20 o 103 00 0 0 25 o 104 00 0 0 15 o 105 00 0 0 24 o 10600 0 0 27 0 o 10700 0 0 22 108 00 0 0 17 0 o 10900 0 0 1922 11000 0 0 10 o 11100 0 0 11 o 11200 0 0 11 o 11300 0 0 14 o 11400 0 0 15 o 115 00 0 0 17 0 0 0 0 0 o 11600 0 0 7 11700 0 0 13 118 00 0 0 12 119 00 0 0 17 12000 0 0 13 12100 0 0 12 o 122 00 0 0 13 o 123 00 0 0 16 o 124 00 0 0 20 o 12500 0 0 17 0 o 12600 0 0 10 12700 0 0 12 o 12800 0 0 12 o 129 00 0 0 14 o 13000 0 0 10 o 13100 0 0 16 0 o 13200 0 0 18 13300 0 0 18 o 134 00 0 0 3710 0 791 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Child Welfare benefits were paid by the County Departments in the amount of 35687872 and of this amount the State Department reimbursed the County Departments 16677690 from Federal Funds In addition to these payments maternity home care payments of 3237640 were made by the State Department from Federal Funds and 16174 for return of runaway children from Federal Funds The benefit payments are distributed as follows BENEFITS Foster Home Care of Children 16677690 Maternity Home Care of Unmarried Mothers 32 376 40 Return of Runaway Children 16174 Total 19931504 FUND DISTRIBUTION Foster Home Care Payments by County Departments 356 878 82 Less County Participation 190101 92 Reimbursements by State Dept Federal Funds 16677690 Maternity Care Payments by State Dept Federal Funds 32 376 40 Return of Runaway Children Federal Funds 161 74 Total Child Welfare Benefits Federal Funds 19931504 The total of 19931504 expended the past year for Child Welfare benefits compares with 16836682 for the previous year and 17083104 two years ago Schedule on pages 11 through 14 of the unit report is a statement by Counties of Public Assistance and Child Welfare benefits paid in the year ended June 30 1961 and Grants to County Welfare Departments for salaries and other administrative expenses COMPARISON OF BENEFIT PAYMENTS Benefits paid for the past three years are compared in the following statement792 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30 PUBLIC ASSISTANCE 1961 i960 1959 Old Age 54 oso 447 48 55 054 845 69 54 465 036 00 Blind 225288500 222564700 2160230 00 Dependent Children i6 362 845 00 16050 238 00 16 455 711 00 Disabled 1378436400 1259741100 10322 56800 Totals8648054148 8592814169 8340354500 CHILD WELFARE Foster Home Care of Children 16677690 13438192 144 488 81 Return of Runaway Children 161 74 io lo 127 23 Maternity Home Care of Unmarried Mothers 3237640 3397480 2621500 Totals 19931504 16836682 17083104 A comparison of Public Assistance Benefits paid in the month of June 1961 with payments for the same month in 1960 and 1959 is shown below Number of Individuals JUNE 1961 Old Age 94939 Blind 3566 Dependent Children 45 813 Disabled 23053 167 371 JUNE 1960 Old Age 96il06 Blind 3555 Dependent Children 42 986 Disabled 2l 410 164 057 JUNE 1959 OldAge 97794 Blind 3537 Dependent Children 44089 Disabled 18 762 164182 Average Net Allowance Amount Per Paid ndividual 4 468 751 00 4707 187 769 00 5266 1 368 685 00 3027 1 187 339 00 5150 7 212 544 00 4309 4 545 055 00 4729 186 706 00 5252 1 315 372 00 3060 1 110 239 00 5186 7 157 372 00 4363 4 641 079 00 4746 185 746 00 5252 1 365 781 00 3098 974 685 00 5195 7 167 291 00 4365 793 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Since the beginning of the Program in 1937 89165805579 has been paid in Public Assistance Benefits Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to Disabled 309073048 for Crippled Chil dren Benefits in the form of medical and hospital care furnished 117576712 Child Welfare for foster home care and other expense of children and 720329 Civilian War Assistance Benefits a grand total of 89593175668 and these payments are tabulated by fiscal years as follows Year Public Crippled Child Civilian Ended Assistance Children Welfare War June 30 Benefits Benefits Benefits Assist 1938 3 240 577 72 22 29201 1939 4 715 550 00 162 663 25 1940 3 455 784 50 165 053 04 1941 5 328 710 50 182 932 23 1942 7 473 435 00 213 886 07 1943 9 394 335 50 127 585 59 25000 1944 10 363 311 50 148 421 49 435 50 1945 1058929500 139 672 99 34640 1946 11 262 813 93 167 92214 1 251 77 1947 16 413 752 00 233 932 43 4 919 62 1948 20 437 031 50 317 248 88 1949 27 212 894 00 366 295 77 1950 33 709 923 00 392 258 56 11411 48 1951 39738 089 50 450 566 03 39 428 29 1952 46 819156 89 00 52 823 79 1953 52 868 662 30 74 090 95 1954 58 471 209 00 85 559 46 1955 62 247 685 98 85 470 50 1956 65 084 889 00 63 230 70 1957 71 717 209 41 91 309 51 1958 75 301 511 39 133 929 54 1959 83 403 545 00 170 831 04 1960 85 928 141 69 168 366 82 1961 86 480 541 48 199 315 04 89165805579 3 090 730 48 1175 767 12 7 203 29 Crippled Children Program reported under State Department of Public Health since year ended June 30 1951 ADMINISTRATIVE EXPENSE AND GRANTS TO COUNTIES The cost of administering all operations of the Welfare Program by the Department in the year ended June 30 1961 was 507976790 of which 110266235 was for State Office expense and 397710555 Grants to County Welfare Departments794 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS The cost of administrative operations of the State Office of the Department amounting to 110266235 consists of 87320434 expense incurred in administering the Public Assistance Program 19222875 for Child Welfare Services 90140 for other Welfare service 15390 for General Relief 2193949 cost of administering the State Institutions under the control of the Department 1007581 Emergency Welfare Services and 415866 for Adoption Services Grants to Counties for administrative expenses amounting to 3 977 105 55 represent payments of 345330231 to County Welfare Departments based upon their approved budgets for salary and travel of the County Director and other staff members when engaged in the performance of welfare duties for which the State makes appropriation plus 6634521 for Child Welfare Special Program representing 60 Federal participation in salaries and travel plus 18149968 representing Federal 50 participation in other administrative expenses of the County Welfare Departments disbursed to public assistance program and 27595835 paid as employers contributions to the Employees Retirement System for member employees of the County Welfare Departments By other administrative expense in which the Federal Government will participate to the extent of 50 of such expenditures chargeable to old age assistance aid to the blind aid to dependent children and aid to disabled is meant those expenses in addition to salaries and travel that are necessary for the effective and efficient operation of the County Departments These include office supplies communication services equipment etc together with certain expenditures in connection with the establishment and main tenance of eligibility of applicants and recipients of Special Public Assistance COMPARISON OF ADMINISTRATIVE EXPENSE The administrative expenses of the Department of Public Welfare and Grants to County Welfare Departments for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 iggo 1959 Public Assistance Program 4 68215414 4 532 928 35 4 292 850 72 Child Welfare Service 28269249 27583574 327 337 77 Other Relief Programs 2064212 2172916 22 618 34 State Institutions 2193949 3662019 72 727 06 Adoption Service 7233966 6953455 TtalS S507976790 493664799 471553389795 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 State Office Personal Services 76170849 74857136 78214964 Travel 4352512 4714845 4464220 Supplies 2432891 2266774 2445399 Communication 8820598 8625261 8774092 Printing Publicity 3948949 3325890 4299162 Repairs 652163 429085 402046 Rents 5259187 4781731 4714635 Insurance Bonding 11000 703295 16000 Indemnities 106 00 Pensions Ret System 6158389 5999410 6180397 Equipment 1703346 1377165 169550 Miscellaneous 756351 583627 315847 Subtotals1102 662 35 1 076 748 19 1 099 963 12 Grants to Counties for Administration 3 977105 55 3 859 899 80 3 615 570 77 Totals507976790 493664799 471553389 BY FUNDS State Funds2 280 415 33 2 210 986 22 213917408 Federal Funds 279935257 272566177 257635981 Totals507976790 493664799 471553389 Number of Employees on Payroll June 30 156 161 192 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds handled by the Department in the year ended June 30 1961 were 20033975 U S Income Taxes withheld from salaries 50773508 contributions by employers and employees to the Employees Retirement System 8868992 Social Security contributions 1165679 State Income Tax Withholdings and 1210111 withheld for Insurance Premiums From the 20033975 U S Income Tax withheld from salaries 18245550 was remitted to the Director of Internal Revenue leaving a balance of 1788425 at June 30 1961796 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS The 50773508 contributions by employers and employees to the Re tirement System and 8868992 Social Security contributions together with a balance of 3962205 on hand at the beginning of the fiscal period made a total of 63604705 to be accounted for Of this 63604705 to be accounted for 20558359 was remitted to the Employees Retirement System for employees contributions 305 224 31 for employers contributions 5188663 employees contributions to Social Security and 4416931 employers contributions to Social Security leaving a net balance of 2918321 on hand June 30 1961 due to Employees Retire ment System The Welfare Department also collected or withheld from salaries 1165679 for State Income Tax in the year under review This together with a balance of 244718 on hand at the beginning of the fiscal period made a total of 1410397 Of this 1410397 to be accounted for 1102883 was remitted to the Department of Revenue Income Tax Unit leaving a net balance of 3075 14 on hand June 30 1961 due to Department of Revenue Insurance withholding amounted to 1210111 in the period under review This 1210111 together with a balance of 103958 at the beginning of the period made a total of 1314069 to be accounted for From this 1314069 to be accounted for 1206090 was remitted to insurance com panies leaving a balance at June 30 1961 of 107979 OVERPAYMENTS OF PUBLIC ASSISTANCE BENEFITSGI S COCK COUNTY Code Section 40 1805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with provisions of the Code Section quoted overpayments of Public Assistance Benefits in Glascock County made on erroneous and fraudulent certifications by Mrs Norene M Milburn County Director Glascock County Welfare Department were cited in the audit report for the fiscal year ended June 30 1960 No evidence was found to show that the funds or any part thereof involved in the overpayments were diverted to797 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS the personal use of Mrs Milburn See Summary of Audit of the Department of Public Welfare for the fiscal year ended June 30 1960 for complete report of findings Audit and investigation of the records and affairs of the Glascock County Welfare Department by members of the staff of the State Department of Public Welfare revealed that overpayments of Public Assistance benefits had been made aggregating 4198950 of which the Federal Governments portion was 2907220 and the States portion 1291730 Complying with demand made by the Federal Government 2907220 was refunded by the State Department of Public Welfare to the Federal Assistance Account on June 27 1960 thus resulting in the entire amount of 4198950 in overpayments in Glascock County being charged to State funds The Director of the Glascock County Welfare Department was bonded for 500000 and this amount was recovered in the fiscal year ended June 30 1960 from the Lumbermens Mutual Casualty Company when claim was filed on bond The State recovered an additional 45783 by withholding salary due Mrs Milburn reducing the 1901650 loss due to fraudulent certifications to 1355867 The 1355867 referred to in preceding paragraph is carried on the Balance Sheet of the State Department of Public Welfare on June 30 1961 as an account receivable due from Mrs Norene M Milburn and recipients of Public Assistance overpayments There is an additional amount of 2297300 shown as a footnote on the Balance Sheet This 2297300 represents overpayments to recipients of Public Assistance benefits by reason of erroneous certifications but in which no evidence of fraud was found The entire file on the matter of overpayments of Public Assistance Benefits in Glascock County has been turned over to the States Attorney General for whatever action is necessary to protect the State against loss GENERAL Alan O Kemper is bonded in the amount of 2000000 as Director of the State Board of Social Security Bond is written by the Peerless Casualty Company Number 106471 dated June 13 1951 and the conditions of the obligation were stated in previous audit report covering the fiscal year ended June 30 1960 The State Board of Social Security was abolished by Act of the General Assembly approved February 9 1960 After the close of the fiscal year ended June 30 1961 Mr Kemper filed bond for 2000000 written by the Pennsyl798 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS vania Insurance Company bond Number 410818 dated December 8 1961 covering Alan O Kemper as Director of the Department of Public Welfare for term begmnmg December 5 1961 This bond was to be submitted to the State s Attorney General for approval This had not been done at time of examination as bond had just been issued There is also on hie Public Employees Faithful Performance Blanket 1 osition Bond covering employees of the Department of Public Welfare for 1000000 each with additional indemnity on each of the following em ployees as follows Director Division of Business Administration State Office Atlanta 40000 0Q Accounts Executive II Chief General Accounting Section State Office Atlanta nnn 00 Principal Accountant General Accounting Section State Office Atlanta iomm Public Employees Faithful Performance Blanket Position Bond referred to in preceding paragraph is written by the Lumbermens Mutual Casualty Company bond Number Sl 11430 dated February 15 1960 and the term ot the bond begins with the 15th day of February 1950 County Welfare Directors are bonded for 1000000 each under Public Official and Public Employees Position Schedule Bond written by the Lumbermens Mutual Casualty Company bond Number Sl 11429 dated February 15 I960 Tins bond is payable to Honorable Ernest Vandiver Governor of the State of Georgia and his successors in office andor the State Department of Public Welfare of the State of Georgia andor the County Departments of Public Welfare of the State of Georgia Books and records of this Agency wen found in excellent condition VII receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Salary payments to all employees of the Department coming under the protons of the Merit System are supported by payrolls certified as correct under Men System rules and regulations by the Director of the Merit bystem of Personnel Administration as provided by law Appreciation is expressed to the Director of the Department and Director of the Division of Business Actonnistration and the staff of the Welfare 3pann1 r the coPeration and assistance given the State Auditors office during this examination and throughout the year799 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1961 PUBLIC ASSISTANCE BENEFITS OLD AGE ASSISTANCE Month Number of Average Amount Individuals Allowance 1960 July 454156300 August 454441800 September 454462800 October 453967300 November 453327678 December 452183800 1961 January 450263500 February 447673970 March 446872100 April 447083600 May 446736800 Jun 446875100 54 080 447 48 96 067 47 27 96170 4725 96162 4726 96 060 4726 95 964 4724 95 772 4721 95 448 4717 95 011 4712 94 922 4708 94 972 4708 94 894 4708 94 939 4707 AID TO THE BLIND Month 1960 July 18711800 August 18725100 September 18772700 October 18885400 November 18908600 December 18941100 1961 January 18678500 February 18637800 March 18770300 April 18783900 May 18696400 June 18776900 2 252 885 00 3558 52 59 3560 5260 3571 5257 3593 5256 3599 5254 3612 5244 3564 5241 3546 5256 3575 5250 3572 5259 3555 5259 3566 5266 800 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1961 PUBLIC ASSISTANCE BENEFITS Contd AID TO DEPENDENT CHILDREN INDIVIDUALS No of Average Month Amount Individuals Allow 1960 July 130095700 August 129261900 September 1 287 006 00 October 131068400 November 133443700 December 136288100 1961 January 137361500 February 1 392 257 00 March 142733900 April 144770000 May 144666500 June 138668500 AWARDS No of Awards Average Allow MEMO No of Caretakers 42 489 30 62 14 817 87 80 12 354 42 213 3062 14 742 8768 12 280 41 989 3065 14 701 8755 12 224 42 741 3067 14 949 8768 12 478 43 649 3057 15 232 8761 12 744 44 815 3041 15 581 8747 13 071 45 296 3033 15 740 8727 13 209 45 880 3035 15 913 8749 13 421 46 976 3038 16 285 8765 13 771 47 735 3033 16 527 8760 14 006 47 655 3036 16 521 8757 13 991 45 813 3027 15 968 8684 13 416 16 362 845 00 AID TO DISABLED Month Amount 1960 July 111502300 August 112097800 September 113018500 October 114286000 November 115164200 December 115100700 1961 January 114580200 February 114423000 March 115416800 ApnL 116429100 May 117683900 June 118733900 No of Average Individuals Allowance 21 523 51 81 21 628 5183 21 810 5182 22 051 5183 22 226 5182 22 251 5173 22 179 5166 22 194 5156 22 398 5153 22 595 5153 22 847 5151 23 053 5150 13 784 364 00801 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE AND CHILD WELFARE BENEFITS PAID YEAR ENDED JUNE 30 1961 PUBLIC ASSISTANCE BENEFITS Contd TOTAL PUBLIC ASSISTANCE Month No of Average No of Average Amount Individuals Allowance Awards Allowance 1960 July 714466100 August 714526600 September 714954600 October 718207100 November 720844178 December 722513700 1961 January 720883700 February 719960470 March 723793100 April 7 270 66600 May 727783600 June 723054400 163 637 4366 135 965 52 55 163 571 4368 136100 5250 163 532 4372 136 244 5248 164 445 4367 136 653 5256 165 438 4357 137 021 5261 166 450 4341 137 216 5266 166 487 4330 136 931 5265 166 631 4321 136 664 5268 167 871 4312 137180 5276 168 874 4305 137 666 5281 168 951 4308 137 817 5281 167 371 4320 137 526 5258 480 541 48 FUND DISTRIBUTION Type of Assistance State Funds Old Age Assistance 11 610 946 69 Aid to the Blind 50546960 Aid to Dep Children 3024821 35 Aid to Disabled 307283159 County Federal Total Funds Funds Funds 2 163 217 90 40 306 282 89 54 080 447 48 90115 40 1 657 300 00 2 252 885 00 654 513 80 12 683 509 85 16 362 845 00 551 374 56 10 160 157 85 13 784 364 00 18 214 069 23 3 459 221 66 64 807 250 59 480 541 48 Percentages Old Age Assistance 21 47 Aid to the Blind 22 44 Aid to Dep Children 18 49 Aid to Disabled 22 29 21 06 400 74 53 100 4 00 73 56 100 400 77 51 100 400 73 71 100 4 00 74 94 100802 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Total Payments for the Year Dependent Aid to Total Public County Old Age Blind Children Disabled Assistance Appling 179 212 00 15 222 00 149 226 00 7955100 42321100 Atkinson 134 233 00 4 787 00 156 464 00 61 629 00 357113 00 Bacon 164 893 00 6 424 00 121 041 00 74 339 00 366 697 00 Baker 121 403 00 5 679 00 38 110 00 34 758 00 199 950 00 Baldwin 241 476 00 11 588 00 55 476 00 55 705 00 364 245 00 Banks 158 741 00 3 635 00 54 008 00 35 005 00 251 389 00 Barrow 296 392 00 4 037 00 33 659 00 36 316 00 370 404 00 Bartow 358 604 00 6 444 00 67 811 00 50 028 00 482 887 00 Ben Hill 310 798 00 14 452 00 43 493 00 57 822 00 426 565 00 Berrien 158 753 00 3 368 00 23 640 00 31 872 00 217 633 00 Bibb 1 477 917 00 89 463 00 479 652 00 486 165 00 2 533 197 00 Bleckley 193 009 00 8 322 00 48 415 00 38 697 00 288 443 00 Brantley 65 054 00 3 736 00 41118 00 28 099 00 138 007 00 Brooks 345 098 00 13 225 00 63 127 00 68 508 00 489 958 00 Bryan 113 431 00 6 319 00 60 289 00 43 253 00 223 292 00 Bulloch 343 766 00 10 034 00 78 613 00 91 526 00 523 939 00 Burke 478 760 00 13 677 00 81 765 00 64 886 00 639 088 00 Butts 177 733 00 2 701 00 21 853 00 35 549 00 237 836 00 Calhoun 187 925 00 7 806 00 17 943 00 30 277 00 243 951 00 Oamden 95 095 00 3 810 00 26 066 00 23 11900 148 090 00 Candler 169 531 00 6 402 00 52 266 00 55 262 00 283 461 00 Carroll 701 981 00 23 833 00 207 322 00 144 663 00 1 077 799 00 Catoosa 169 824 00 2 932 00 64 900 00 32 570 00 270 226 00 Charlton 100 073 00 3 530 00 52 039 00 24 518 00 180 160 00 Chatham 1 872 963 00 148 168 00 657137 00 717 705 00 3 395 973 00 Chattahoochee 35 366 00 98500 10 310 00 9 871 00 56 532 00 Chattooga 346 860 00 10 543 00 148 930 00 72 020 00 578 353 00 Cherokee 397 142 00 9 390 00 157 967 00 63 275 00 627 774 00 Clarke 520 977 00 19 039 00 96 887 00 142 270 00 779 173 00 j Clay 93 762 00 6 428 00 4 991 00 14 668 00 119 849 00 Clayton 317 110 00 2 458 00 67 586 00 61 460 00 448 614 00 Clinch 85 355 00 2 919 00 56 064 00 16 733 00 16107100 Cobb 666 373 00 9 52600 126 725 00 104 049 00 906 673 00 Coffee 315 343 00 19 388 00 166 891 00 88 920 00 590 542 00 Colquitt 486 819 00 27 035 00 162 231 00 125 565 00 801 650 00 Columbia 188 511 00 6 892 00 147 933 00 102 211 00 445 547 00 Cook 244 755 00 9 503 00 107 727 00 93 662 00 455 647 00 Coweta 530 695 00 20 948 00 121 948 00 11264800 786 239 00 Crawford 138 900 00 4 296 00 31 452 00 35 466 00 210 114 00 Crisp 448 302 00 17 445 00 85 877 00 73 786 00 625 410 00 803 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Distribution by Funds Average Per Month Administrative Grantsin Aid to County Departments State and No of Award Per County Federal Individuals Individual Regular Other 16 928 44 406 282 56 909 3881 14180 83 573 25 14 284 52 342 828 48 776 3834 10 256 72 773 25 14 667 88 352 02912 739 4135 9 688 96 23617 7 998 00 191 952 00 390 4277 9 636 84 336 88 14 569 80 349 675 20 715 4246 16119 70 370 27 10 055 56 241 333 44 496 4221 7 713 91 290 91 14 816 16 355 587 84 707 4364 13 548 96 676 30 19 31548 463 571 52 955 4213 22135 28 1 201 40 17 062 60 409 502 40 787 4516 14 578 69 840 44 8 705 32 208 927 68 410 4428 9 822 37 337 68 101 327 88 2 431 86912 4897 4311 132 844 07 9 373 86 11 537 72 276 905 28 532 4517 11 275 83 448 36 5 520 28 132 486 72 291 3957 6 82913 471 46 19 598 32 470 359 68 940 4345 18 242 51 951 48 8 931 68 214 360 32 458 4061 7 784 67 411 72 20 957 56 502 981 44 986 4429 21 901 45 405 68 25 563 52 613 524 48 1213 4391 27 219 59 601 56 9 513 44 228 322 56 453 4378 10 012 86 685 96 9 758 04 234192 96 455 4470 10 583 99 235 32 5 923 60 142166 40 311 3971 5 831 06 15215 11 338 44 272 122 56 534 4424 8 974 09 380 05 43 111 96 1 034 687 04 2103 4271 38 286 07 169026 10 809 04 259 416 96 525 4291 10173 83 437 83 7 206 40 172 953 60 362 4152 6 989 56 250 15 135 838 92 3 260134 08 6287 4502 132 037 91 7 657 13 2 261 28 54 270 72 109 4339 3 360 24 27611 23134 12 555 218 88 1110 4344 17 843 73 1 225 27 25110 96 602 663 04 1221 4283 21 760 75 629 70 31 166 92 748 006 08 1484 4375 30 632 95 1 434 74 4 793 96 11505504 213 4698 717319 401 33 17 944 56 430 669 44 841 4448 20175 73 115129 6 442 84 154 62816 361 3721 5 66112 263 55 36 266 92 870 406 08 1726 4377 43 113 22 1 709 94 23 621 68 566 920 32 1169 4209 20 610 89 1102 05 32 066 00 769 584 00 1533 4358 30 311 08 1 306 01 17 821 88 427 72512 932 3984 14 894 59 944 58 18 225 88 437 42112 883 4301 15 205 00 570 31 31 449 56 754 789 44 1506 4350 30 951 53 1 871 26 8 404 56 201 709 44 390 4492 7 621 47 354 35 25 016 40 600 393 60 1143 4560 24 656 35 845 10 804 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Total Payments for the Year Dependent Aid to Total Public County Old Age 12184900 Blind Children 6 540 00 71 589 00 Disabled 43 699 00 Assistance Dade 243 677 00 Dawson 96 203 00 3 999 00 30 106 00 16 964 00 147 272 00 Decatur 393 517 00 19 484 00 63 416 00 75 832 00 552 249 00 DeKalb 1 217 842 00 50 797 00 371 314 00 250 078 00 1 890 031 00 Dodge 359 825 00 17 849 00 179 546 00 139 616 00 696 836 00 Dooly 288 591 00 12 215 00 77 652 00 51 173 00 429 631 00 Dougherty 774 621 00 50 458 00 171 675 00 199 825 00 1 196 579 00 Douglas 274 338 00 17102 00 63 172 00 58 215 00 412 827 00 Early 363 794 00 11 710 00 99 705 00 83 705 00 558 914 00 Echols 42 340 00 51200 19 725 00 12 393 00 74 970 00 Effingham 182 872 00 11 530 00 89 770 00 62 876 00 347 048 00 Elbert 373 800 00 13 349 00 126 937 00 102 092 00 616 178 00 EmanueL 418 568 00 18 609 00 122 809 00 89 327 00 649 313 00 Evans 133 746 00 4 748 00 50 398 00 28 731 00 217 623 00 Fannin 229 942 00 10 572 00 73 851 00 35 650 00 350 015 00 Fayette 161 227 00 5 247 00 45 166 00 28 534 00 240174 00 Floyd 790 890 00 24 743 00 191 785 00 174 958 00 1 182 376 00 Forsyth 274 840 00 4 029 00 98 461 00 49 953 00 427 283 00 Franklin 388 091 00 5148 00 95 784 00 96 974 00 585 997 00 Fulton 4 778 134 70 282 028 00 2136 840 00 953 443 00 9 150 445 70 Gilmer 192 951 00 2 776 00 73 269 00 49 413 00 318409 00 Glascock 84 906 00 4 474 00 35 950 00 37109 00 162 439 00 Glynn 260 142 00 18 431 00 50 319 00 85 259 00 414 151 00 Gordon 329 182 00 2 574 00 79 540 00 51 520 00 462 816 00 Grady 293186 00 8 463 00 49 070 00 33 216 00 383 935 00 Greene 260 418 00 321400 60 127 00 73 866 00 397 625 00 Gwinnett 681 909 00 1211200 237 218 00 133 900 00 1 065 139 00 Habersham 329 322 00 5 592 00 11164500 57 980 00 504 539 00 Hall 691 158 00 14 254 00 213 680 00 137 211 00 1 056 303 00 Hancock 214 216 00 16 526 00 30 886 00 45 263 00 306 891 00 Haralson 330 964 00 9 279 00 78 721 00 60 006 00 478 970 00 Harris 215 887 00 9 146 00 54 241 00 52 906 00 332 180 00 Hart 409 336 00 11 864 00 149 230 00 122 586 00 693 016 00 Heard 165 189 00 7 401 00 31 207 00 23 381 00 227 178 00 Henry 308 744 00 3 494 00 22 766 00 42 449 00 377 453 00 Houston 272 648 00 14 085 00 82 415 00 49170 00 418 318 00 Irwin 208 432 00 374800 61 426 00 42 380 00 315 986 00 Jackson 416 642 00 3 568 00 84 163 00 75 900 00 580 273 00 Jasper 174 442 00 6 864 00 19 436 00 30 039 00 230 781 00 Jeff Davis 135 465 00 9 912 00 62 121 00 35 906 00 243 404 00 805 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Distribution by Funds Average Per Month Administrative Grantsin Aid to County Departments State and No of Award Per County Federal Individuals Individual Regular Other 9 747 08 233 929 92 519 39 15 6 742 00 569 45 5 890 88 141 38112 279 4400 6 689 57 178 53 22 089 96 530159 04 1060 4342 23 738 64 961 43 75 601 24 1 814 429 76 3556 4430 10018105 7 927 94 27 873 44 668 962 56 1372 4233 25166 21 1 06110 17185 24 412 445 76 830 4313 17181 39 976 82 47 86316 1 148 715 84 2241 4450 45 567 54 4 221 28 16 513 08 396 313 92 747 4607 17153 22 906 53 22 356 56 536 557 44 1067 4366 18 578 29 998 84 2 998 80 71 971 20 137 4549 5 069 97 47314 13 881 92 333166 08 685 4225 10 330 84 320 33 24 64712 591 530 88 1140 4465 26 651 54 725 88 25 972 52 623 340 48 1238 4371 23 250 05 1 01412 8 704 92 208 918 08 421 4309 7 432 49 273 63 14 000 60 336 014 40 698 4181 13 74727 355 74 9 606 96 230 567 04 478 4183 9 98415 453 21 47 295 04 1135 080 96 2265 4350 50 402 09 2 738 59 17 091 32 410191 68 804 4429 13 984 24 636 83 23 439 88 56255712 1083 4511 21 306 60 685 04 366 017 83 8 784 427 87 17 763 4293 473279 26 27 419 25 12 736 36 305 672 64 602 4410 10 700 34 222 26 6 497 56 155 941 44 297 4562 5 774 52 1 431 85 16 566 04 397 584 96 847 4075 16 068 47 2 096 31 18 512 64 444 303 36 889 4337 18 213 76 825 69 15 357 40 368 577 60 746 4291 15 996 67 709 45 15 905 00 381 720 00 791 4191 16 753 95 685 05 42 605 56 1 022 533 44 2012 4411 37 857 81 1 182 91 20 181 56 484 357 44 981 4284 20 702 57 996 93 42 25212 1 014 050 88 2020 4358 49 352 35 3 324 74 12 275 64 294 615 36 574 4458 10 806 90 587 28 19 158 80 459 811 20 860 4642 19 305 60 1 030 00 13 28720 318 892 80 676 4094 14 022 67 878 81 27 720 64 665 295 36 1258 4591 23 296 91 1 067 46 9 08712 218 090 88 428 4424 10 073 51 577 59 15 09812 362 354 88 681 4618 13 712 44 377 25 16 732 72 401 585 28 790 4411 18 982 45 1 332 57 12 639 44 303 346 56 603 4366 10 565 95 210 57 23 210 92 557 062 08 1080 4476 21 330 05 928 56 9 231 24 221 549 76 420 4574 9 701 80 45841 9 73616 233 667 84 492 4124 9 576 84 373 33 806 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Total Payments for the Year Dependent Aid to Total Public County Old Age 43725300 Blind 14 699 00 Children 141 882 00 Disabled 113 316 00 Assistance I Jefferson 707 150 00 Jenkins 177 286 00 8 142 00 32 565 00 37 568 00 255 561 00 Johnson 233 716 00 9 341 00 90 792 00 63 288 00 397 137 00 Jones 143 216 00 3 464 00 29 754 00 18 258 00 194 692 00 Lamar 200 050 00 5 660 00 26 308 00 36 809 00 268 827 00 Lanier 103 708 00 4 994 00 46 405 00 36 309 00 19141600 Laurens 646 207 00 19 959 00 84 773 00 135 639 00 886 578 00 Lee 133 071 00 5 87400 736100 19 946 00 166 252 00 Liberty 199 672 00 13 008 00 143 818 00 62 730 00 419 228 00 Lincoln 135 439 00 4 420 00 25 824 00 21 178 00 186 861 00 1 Long 81 878 00 3 816 00 28 076 00 24 302 00 138 072 00 Lowndes 718 688 00 39 380 00 216 868 00 209 823 00 1 184 759 00 1 Lumpkin 174 219 00 1 395 00 54 529 00 32 354 00 262 497 CO Macon 317 854 00 7 073 00 85 086 00 75 208 00 485 221 00 1 Madison 380 028 00 5 33700 84 139 00 65 300 00 534 804 00 1 Marion 177143 00 5 538 00 71 491 00 35 963 00 290 135 00 1 McDuffie 270 543 00 10 666 00 111 220 00 100 215 00 492 644 00 Mclntosh 114157 00 4 224 00 51 240 00 30 415 00 200 036 00 Meriwether 380 467 00 18 123 00 62 293 00 82 833 00 54371600 I Miller 164 01300 7 478 00 18 226 00 33 251 00 222 968 00 Mitchell 415 086 00 19 676 00 113 960 00 104 496 00 653 218 00 1 Monroe 178 870 78 7 979 00 40 860 00 30 781 00 258 490 78 Montgomery 163 355 00 9 077 00 74 227 00 58 286 00 304 945 00 i Morgan 266 498 00 10 175 00 55 185 00 45 678 00 377 536 00 i Murray 160 847 00 3 743 00 35 749 00 29 348 00 229 687 00 Muscogee 1 125 846 00 50 855 00 427 224 00 350 863 00 1 954 788 00 i Newton 349 060 00 5 053 00 53 899 00 48187 00 456 199 00 1 Oconee 125 703 00 279100 2319100 23 352 00 175 037 00 l Oglethorpe 205 097 00 10 26300 34 289 00 42 028 00 291 677 00 j Paulding 318 541 00 9 66500 61 166 00 69 688 00 459 060 00 i Peach 251 418 00 6 664 00 63144 00 46 454 00 367 680 00 i Pickens 133 782 00 130000 70 969 00 27 653 00 233 704 00 I Pierce 152 572 00 6 136 00 46125 00 35 542 00 240 375 00 t Pike 180 810 00 4 69300 39 912 00 37142 00 26255700 f Polk 440 819 00 13 207 00 190 035 00 119 721 00 763 782 00 Pulaski 197 546 00 849700 60 570 00 29 259 00 29587200 Putnam 195 167 00 4 113 00 31 984 00 35 247 00 26651100 Quitman 80 606 00 3 29900 37 800 00 21 090 00 14279500 Rabun 205 406 00 5 512 00 92 902 00 61 425 00 365 245 00 Randolph 260 480 00 4 563 00 22 370 00 25 513 00 312 926 00 807 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Distribution by Funds Average Per Month Administrative Grants in Aid to County Departments State and No of Award Per County Federal Individuals Individual Regular Other 28 286 00 678 864 00 1343 4389 24 282 52 371 97 10 222 44 245 338 56 499 4271 10 541 77 176 51 15 885 48 381 251 52 715 4630 10 957 85 669 60 7 787 68 186 904 32 404 4013 8 417 08 185 63 10 753 08 258 073 92 507 4416 11 38814 544 21 7 656 64 183 759 36 373 4277 7 099 12 347 28 35 46312 851114 88 1569 4710 34 616 74 1184 45 6 650 08 159 601 92 298 4654 6 136 27 474 09 16 76912 402 458 88 936 3731 14 297 13 426 56 7 474 44 179 386 56 355 4389 8 012 39 6336 5 522 88 132 54912 284 4050 5 915 30 123 74 47 390 36 1137 368 64 2231 4425 44 620 08 2 250 89 10 499 88 251 997 12 528 4144 9 750 24 56617 19 408 84 465 81216 930 4347 18 73918 449 05 21 39216 513 411 84 945 4716 20 473 31 891 39 11 605 40 278 529 60 574 4212 10 00619 521 07 19 705 76 472 938 24 944 4349 13 615 36 320 76 8 001 44 192 034 56 430 3873 6 567 22 360 28 21 748 64 521 967 36 1046 4332 22 308 97 732 56 8 918 72 214 049 28 400 4651 9 599 11 1 331 25 26128 72 627 089 28 1244 4377 24 087 55 1 122 10 10 339 63 248 15115 521 4137 9 929 23 429 09 12197 80 292 747 20 592 4290 11 988 73 364 39 15 101 44 362 434 56 714 4407 12 334 52 295 45 9 187 48 220 499 52 451 4247 9165 38 407 36 78191 52 1 876 596 48 3747 4348 96 111 67 511055 18 247 96 437 951 04 874 4351 19117 54 570 54 7 001 48 168 035 52 346 4215 6 938 75 238 03 11 667 08 280 009 92 565 4305 11 955 70 594 41 18 362 40 440 697 60 858 4461 18176 43 531 26 14 707 20 352 972 80 718 4270 15 003 95 58117 9 348 16 224 355 84 501 3890 8 084 27 273 53 9 615 00 230 760 00 479 4180 9 043 04 438 06 10 502 28 252 054 72 502 4361 10 33275 463 54 30 551 28 733230 72 1495 4256 29 020 93 803 45 11 834 88 284 03712 584 4224 12 300 76 783 49 10 660 44 255 850 56 481 4620 10 790 23 768 06 5 711 80 137 083 20 281 4231 5 217 67 147 66 14 609 80 350 635 20 686 4435 11 347 94 1 072 49 12 517 04 300 408 96 613 4257 14 539 91 474 72 808 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTS INAID BY COUNTY YEAR ENDED JUNE 30 1961 Total Payments for the Year County Richmond Rockdale Schley Screven Seminole Spalding Stephens Stewart Sumter Talbot Taliaferro Tattnall Taylor Telfair Terrell Thomas Tift Toombs Towns Treutlen Troup Turner Twiggs Union Upson Walker Walton Ware Warren Washington Wayne Webster Wheeler White Whitfield Wilcox Wilkes Wilkinson Worth Totals Old Age Blind 68 550 00 3 552 00 2 438 00 15 419 00 8 412 00 39 221 00 13 169 00 4 690 00 22 444 00 4 456 00 1 792 00 9 861 00 9 034 00 12 087 00 14 031 00 18199 00 7 697 00 22 176 00 1 337 00 8 801 00 30173 00 8 997 00 9 090 00 4 534 00 49 001 00 16 308 00 12 655 00 21 976 00 6 488 00 19 869 00 13 33400 183600 744000 1 377 00 15 877 00 11199 00 9 578 00 6169 00 14 931 00 Dependent Children 32285800 34 972 00 2151100 49 155 00 30 450 00 191 963 00 119 895 00 17169 00 79 706 00 43 666 00 25 812 00 84 594 00 30 272 00 155 180 00 30 380 00 163 058 00 123 816 00 105 472 00 50 422 00 62 550 00 112 152 00 55 152 00 30 154 00 58 017 00 83 989 00 226 709 00 85 988 00 140 362 00 33 422 00 79 790 00 121 222 00 7 461 00 125 675 00 50 032 00 204 252 00 105 640 00 36 685 00 39 979 00 78 969 00 Aid to Disabled 399 390 00 38 167 00 12 972 00 63 532 00 30 605 00 157 475 00 88 643 00 35 028 00 66 362 00 26 367 00 22 373 00 68 156 00 51 947 00 54 122 00 81 760 00 105 270 00 107 249 00 72 171 00 46 645 00 69 494 00 192 373 00 44 071 00 35 193 00 30 072 00 79 989 00 148 022 00 69 010 00 147 786 00 51 703 00 109 480 00 58 200 00 7 658 00 66 018 00 26 342 00 104 678 00 63 702 00 66 543 00 46 208 00 51 206 00 Total Public Assistance L 1 120313500 176183 00 88 496 00 199393300 252 874 00 125 417 00 441 149 00 209 822 00 834 260 00 579 438 00 259 846 00 650 644 00 200 230 00 168 768 00 408 715 00 338 695 00 620 972 00 498 373 00 936 691 00 626 657 00 471 229 00 236 727 00 305 475 00 1 133 938 00 291 278 00 221 245 00 257 608 00 584 173 00 932 574 00 552 424 00 770 217 00 295 153 00 653 668 00 402 194 00 84 623 00 370 342 00 226 050 00 839 415 00 403 316 00 468 218 00 287 837 00 439 768 00 313 043 00 140 355 00 445 601 00 357 731 00 202 959 00 482132 00 125 741 00 118 791 00 246 104 00 247 442 00 399 583 00 372 202 00 650 164 00 387 895 00 271 410 00 138 323 00 164 630 00 799 240 00 183 058 00 146 808 00 164 985 00 371194 00 541 535 00 384 771 00 460 093 00 203 540 00 444 529 00 209 438 00 i 67 668 00 171 209 00 148 299 00 i 514 608 00 222 775 00 355 412 00 195 481 00 294 662 00 54 080 447 48 2 252 885 00 16 362 845 00 13 784 364 00 86 480 541 48 809 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1961 Distribution by Funds Average Per Month Administrative Grantsin Aid to County Departments State and No of Award Per County Federal 1 914 175 68 Individuals 3816 Individual 4354 Regular 80 087 45 Other 79 757 32 4 963 50 10 114 96 242 759 04 470 4481 9 901 50 523 96 5 016 68 120 400 32 249 4206 6 780 67 18305 17 645 96 423 503 04 850 4323 17 904 37 360 40 8 392 88 201 42912 419 4170 9 396 36 397 01 33 370 40 800 889 60 1662 4184 34 604 33 3 516 61 23 177 52 556 260 48 1097 4402 22 393 43 1 328 91 10 393 84 249 45216 464 4665 10 709 09 288 85 26 025 76 624 618 24 1246 4352 25 947 24 1 55316 8 00920 192 220 80 447 3731 9 822 31 353 79 6 750 72 162 017 28 323 4352 3 39513 183 28 16 348 60 392 366 40 792 4300 14 651 52 814 95 13 547 80 325147 20 633 4458 14 74014 829 60 24 838 88 59613312 1157 4473 19 548 35 611 68 19 934 92 478 438 08 892 4654 17 587 82 62113 37 467 64 899 223 36 1821 4287 41 013 84 2 692 39 25 066 28 601 590 72 1198 4358 23 718 55 844 77 18 84916 452 379 84 937 4192 17 922 39 582 64 9 469 08 227 257 92 454 4343 7120 54 169 54 12 219 00 293 256 00 577 4414 11 218 02 415 44 45 357 52 1 088 580 48 2089 4524 39 086 96 2 369 97 11 651 12 279 626 88 557 4362 10170 43 46890 8 849 80 212 395 20 420 4385 7 162 28 139 98 10 304 32 247 303 68 523 4102 9 342 82 33446 23 366 92 560 806 08 1110 4385 25 765 65 1 762 87 37 302 96 895 271 04 1814 4285 28 323 03 885 57 22 096 96 530 327 04 1035 4449 21 069 69 669 49 30 808 68 739 408 32 1486 4321 31 398 46 2 183 62 11 80612 283 346 88 531 4633 10 452 05 495 30 26 146 72 627 521 28 1241 4388 28106 00 544 59 16 087 76 386106 24 835 4013 11 930 54 1 00916 3 384 92 81 238 08 170 4158 5 025 42 305 57 14 813 68 355 528 32 760 4063 10 944 69 303 46 9 042 00 217 008 00 450 4188 7 681 22 21035 33 576 60 805 838 40 1684 4154 32129 92 1 60414 16132 64 387183 36 790 4253 13 788 92 892 51 18 728 72 449 489 28 854 4570 18 237 96 890 65 11 51348 276 323 52 565 4249 10 901 00 726 69 17 590 72 422177 28 842 4354 16 963 82 937 82 3 459 221 66 83 021 319 82 166 105 4339 351964752 18149968811 DEPARTMENT OF PUBLIC WELFARE Institutions812 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 275000000 164800000 Budget Balancing Adjustment 135200000 5000000 Transfer Other Spending Units 371200000 170443600 Total Income Receipts 39000000 643600 CASH BALANCE JULY 1st Budget Fund 00 39000000 Total 39000000 38356400 PAYMENTS CASH BALANCE JUNE 30th Budget Funds In State Treasury Not Allocated 390 000 00 383 564 00813 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION SUMMARY This report shows receipt and disposition of State budget funds for Institutions under the supervision and control of the Department of Public Welfare Funds included in transfers but in Institutions bank accounts are as follows Training School for BoysMilledgeville Division of Institutions Account Training School for BoysAugusta Division of Institutions Account OperationsOutlay 1500000 Improvements JOOOOO 3500000 Training School for GirlsWhite Division of Institutions Account 148 654 00 OperationsOutlay Training School for GirlsColored Division of Institutions Account OperationsOutlay JOOOOO 577 090 00 Bank Accounts Fulton National BankAtlanta Ga Balance Per Bank Statement20709000 Less Outstanding Check 90 3000000 17709000 Time DepositsOpen Account Jan 6 1961 Date of Deposit15000000 Apr 6 1961 Date of Deposit 15000000 June 5 1961 Date of Deposit000000 40000000 577 090 00DEPARTMENT OF PUBLIC WELFARE Confederate Soldiers Home Atlanta 815 816 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 3786052 3983612 Total Income ReceiptssTlea Mi CASH BALANCE JULY 1st Budget Funds K 545718 723583 Total 43j31770 4707195 PAYMENTS EXPENSE Personal Services 17 m SKssr1 iis Heatignt Power wateY 4SS T 47681 363 01 Insurance 0 Pensions Benefits 549 98 JJ Equipment D M Miscellaneous 22565 164388 204866 Total Expense Payments sTUr 9i CASH BALANCE JUNE 30th Budget Funds OQ 7 235 83 9 420 12 Total 4331770 4707195817 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA SUMMARY FINANCIAL CONDITION The Confederate Soldiers Home ended the fiscal year on June 30 19G1 with a cash surplus of 872835 available for operations subject to budget approvals after providing the necessary reserve of 69177 to cover out standing accounts payable AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the Confederate Soldiers Home in the fiscal year ended June 30 1961 was 40 000 00 From this amount 16388 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving 3983612 net income available to the Confederate Soldiers Home The 3983612 net income and the 723583 cash balance at the be ginning of the fiscal year made a total of 4707195 available 37 651 83 of the available funds was expended in the year for budget approved items of expense and 942012 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operations by the Confederate Soldiers Home for the past three years are compared in the following statement Wrrw818 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA YEAR ENDED JUNE 30 EXPENDITURES 1961 Personal Services 1847313 Supplies Materials i0 42839 Communication 196 g2 Heat Light Water 418207 Repairs Alterations 363 01 Insurance Bonding 27 31 Pensions To Ret System 1 70679 Equipment 22565 Miscellaneous 2 048 66 Totals 3765183 Number of Employees on Payroll at End of Payroll Period 10 Confederate Veterans in Home at June 30th 0 Veterans Widows in Home at June 30th g Annual Per Capita Cost 470648 1960 10 0 1959 17 343 02 18 719 20 10 748 33 14 298 19 212 81 190 60 3 904 78 4 353 59 476 81 853 74 7289 51800 1 549 98 1 648 76 129 37 471 73 1 643 88 1 930 85 3608187 4298466 10 0 8 8 451023 537308 GENERAL Books and records of the Soldiers Home are maintained by the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative bunds All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher p wPPwCJfti0n isxpTessed t0 the offials and staff of the Department of Public Welfare and the Confederate Soldiers Home for the cooperation and ZXtVar6 State AUditrS ffiCe dUr d819 DEPARTMENT OF PUBLIC WELFARE Training School for Girls Atlanta M820 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA RECEIPTS i960 INCOME FROM REVENUE ALLOTMENTS Transfers Other Spending Units 42650759 Revenues Retained Earnings Corrections 8651 Total Income Receipts 42659410 NONINCOME Private Trust Funds g 213 29 CASH BALANCES JULY 1st Budget Funds 2455423 Private Trust Funds Total 45736162 PAYMENTS EXPENSE Personal Services 132 835 55 Travel 973 13 Supplies Materials 48 973 09 Communication 2 615 24 Heat Light Power Water 1301271 Publications Printing 29 58 Repairs 190553 Rents 133 50 Insurance 319 19 Indemnities 850 36 Pensions Benefits 10497 94 Equipment e 158 33 Miscellaneous 75 90 Total Expense Payments 21838005 OUTLAY Buildings Improvements Personal Services Contracts NONCOST Private Trust Funds 456045 CASH BALANCES JUNE 30th Budget Funds 23276828 Private Trust Funds 165284 Total 457 36i 62 1961 296 883 41 32900 297 212 41 7 142 59 232 768 28 1 652 84 538 776 12 138 440 96 1 160 02 51 252 98 3 214 85 11 732 48 228 59 131179 286 41 125 24 5500 11 147 29 4 437 95 492 48 223 886 04 1100021 83 812 00 6 986 78 21128244 1 808 66 538 776 12 821 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Operating Account 62 62844 Division of Institution Account 148 654 00 Private Trust and Agency Funds Pupils Canteen and Deposit Funds 1 808 65 213 091 09 LIABILITIES RESERVES AND SURPLUS I LIABILITIES Accounts Payable and Encumbrances Operations Fund 15979402 Improvements Fund 75294 16054696 I RESERVES Allocations Improvements Fund 20 62928 Private Trust and Agency Funds 1 808 65 22437 93 Ei SURPLUS For Operations 3010620 21309109822 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA SUMMARY FINANCIAL CONDITION The Training School for Girls White Division Atlanta which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1961 with a cash surplus of 3010620 after providing the necessary reserve of 16054696 for liquidation of accounts payable and encumbrances outstanding and reserving 2062928 for allocations for improvements and 180865 for Pupils Canteen and Deposit Funds AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1961 was 29750000 for operations In addition to the allotment of State Appropriation funds the School received 32900 from board and maintenance making total receipts for the year 29782900 From the 29782900 received 61659 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Admin istration leaving 29721241 net income available to the Training School for Girls The 29721241 net income and the 23276828 cash balance on hand at the beginning of the fiscal year made a total of 52998069 available 22388004 of the available iunds was expended in the year for current operating expenses 9481221 for outlay cost payments and 21128244 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and encumbrances in the amount of 16054696 2062928 is reserved for improvements and the remainder will be available for expenditures in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operating the Training School for Girls White Division for the past three years are compared in the following statement823 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 13844096 Travel 116002 Supplies Materials 5125298 Communication 3 214 85 Heat Light Power Water 1173248 Printing Publicity 22859 Repairs Alterations 131179 Rents 28641 Insurance Bonding 12524 Pensions To Ret System 5500 Indemnities 1114729 Equipment 443795 Miscellaneous 492 48 Total Expense Payments 22388604 13283555 S 109 995 11 97313 859 40 48 973 09 49103 24 2 615 24 2 382 45 13 012 71 9 099 55 2958 16835 1 905 53 3 295 07 133 50 31919 6 151 69 10 497 94 8 91912 850 36 1 253 50 6 158 33 5 976 61 7590 187 70 21838005 197 391 79 OUTLAY Buildings Improvements Personal Services 1100021 Contracts 8381200 Equipment Total Cost Payments 318 698 25 Number of Employees end of Payroll Period 39 Average No of White Girls in School Year ended June 30th 89 Annual Per Capita Cost Expense 251557 Outlay 106531 3 561 07 21838005 20095286 44 83 37 76 2 631 09 2 597 25 4686 358088 263109 264411824 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Training School for Girls White Division on June 30 1961 amounted to 180865 and consisted of 74830 in the Canteen Fund and 106035 in the Pupils Deposit Fund Books and records of these funds are handled at the Schools Business Office The Canteen Fund reflected a balance of 44281 at July 1 1960 which with receipts of 173439 in the fiscal period ended June 30 1961 made a total of 217720 to be accounted for From the 217720 total 142890 was expended for purposes as shown on page 4 of the within report leaving a balance of 74830 in the Canteen Fund Account at June 30 1961 A balance of 121003 was on hand in the Pupils Deposit Fund on July 1 1960 which with receipts of 540820 in the fiscal period ended June 30 1961 made a total of 661823 to be accounted for 555788 was withdrawn from the fund in the fiscal year and 106035 remained on hand June 30 1961 GENERAL Books and records of the Training School for Girls White Division are maintained in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Girls White Division for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year82 DEPARTMENT OF PUBLIC WELFARE Training School for Colored Girls Macon826 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 5588862 7358537 CASH BALANCE JULY 1st Budget Funds 1149530 1010810 Total 6738392 8369347 PAYMENTS EXPENSE Personal Services 2421742 2826883 Supplies Materials 2576019 2423044 Communication 54805 49393 Heat Light Power Water 156193 135853 Repairs 68448 99006 Rents 55876 74235 Insurance 9223 3281 Pensions Benefits 174271 234374 Equipment 107107 329139 Miscellaneous 103898 61115 Total Expense Payments 5727582 6236323 CASH BALANCE JUNE 30th Budget Funds 1010810 2133024 Total 6738392 8369347827 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON SUMMARY FINANCIAL CONDITION The Training School for Colored Girls Macon which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1961 with a cash surplus of 804727 available for operations subject to budget approvals after providing the necessary reserve of 1328297 for liquidation of accounts payable and purchase orders outstanding AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School for current operations in the fiscal year ended June 30 1961 was 7375000 From the 7375000 received 16463 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 7358537 net income available to the Training School for Colored Girls The 7358537 net income and the 1010810 cash balance on hand at the beginning of the fiscal year made a total of 8369347 available 36323 of the available funds was expended in the year for budget approved items of expense and 2133024 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and encumbrances and the remainder will be available for expenditure in the next fiscal period subject to budget re approvals COMPARISON OF OPERATING COSTS Expenditures for the operation of the Training School for Colored Girls for the past three years are compared in the following statement828 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON YEAR ENDED JUNE 30 EXPENSE 1961 Personal Services 2826883 Travel Expense Supplies Materials 2423044 Communication 493 93 Heat Light Power Water 135853 Repairs Alterations 99006 Rents 74235 Insurance Bonding 3281 Pensions To Ret System 234374 Equipment 329139 Miscellaneous 61115 Totals 6236323 Number of Employees on Payroll End of Payroll Period 11 1960 1959 24 217 42 18189 76 8763 25 760 19 18 839 34 548 05 453 70 1 561 93 1 346 11 684 48 270 22 558 76 391 59 9223 343 35 1 742 71 1 452 78 1 071 07 3 810 48 1 038 98 198 90 57 275 82 45 383 86 10 Number of Colored Juvenile Delin quent Girls in School at June 30th 38 30 30 Annual Per Capita Cost 164114 190919 151280 GENERAL Books and records of the Training School for Colored Girls are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Administrative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Colored Girls for the cooperation and assistance given the State Auditors office during this examination and throughout the year829 DEPARTMENT OF PUBLIC WELFARE Training School for Boys Milledgeville830 VBHR DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 64743864 834017 71 Revenues Retained Earnings Corrections Service 247795 458 96 Total Income Receipts 64991659 83447667 NONINCOME Private Trust Funds 2343020 2370213 CASH BALANCES JULY 1st Budget Funds 39064118 39425494 Private Trust Funds 5 43834 65 lg Total106942631 125909093 PAYMENTS EXPENSE Personal Services 338 995 77 38817128 1 ravel L 663 g8 Supphes Matenals 134i 569 18 2g4 5Q Communication 8 316 22 42Q Heat Light Power Water 785 3216286 Publications Printing 631 36 Ssrs 451L19 18626 30321 Insurance g indemnities 38 50 Pensions Benefits 2606134 Equipment u Miscellaneous Total Expense Payments 562 67a 01 ooee OUTLAY Buildings Improvements Personal Services 7 gg Supplies Materials 76 195 EqUlpment l 320 55 NONCOST Private Trust Funds 8ft 8U86 2359329 CASH BALANCES JUNE 30th Budget Funds 39425494 463 24182 Private Trust Funds 65 J Total 106942631 125909093831 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Budget Funds Operating Account 79 80582 Division of Institutions Account 38343600 46324182 Private Trust and Agency Funds Canteen Fund 468559 PupilsDeposit Fund 208044 676603 470 007 85 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable and Encumbrances Operations Fund 77 335 35 Improvements Fund 13505573 21239108 RESERVES Allocations Operations Fund 10994229 Improvements Fund 8152646 19146875 Private Trust and Agency Funds 676603 198 23478 SURPLUS For operations 5938199 470 007 85832 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE SUMMARY FINANCIAL CONDITION The Training School for Boys Milledgeville which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1961 with a cash surplus of 5938199 after providing the necessary reserve of 21239108 to cover outstanding accounts payable and encumbrances and reserving 19145875 for additions and improvements to be made at this School and 676603 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1961 was 78025000 for operations and 5643600 for improvements In addition to the allotment of State Appropriation funds the School received 5520 from sales 385 00 from maintenance and board and 1876 miscellaneous receipts making total receipts for the year 83714496 From the funds received 220434 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 463 95 to the State Department of Education leaving 83447667 net income available to the Training School for Boys Milledgeville The 83447667 net income and the 39425494 cash balance on hand at the beginning of the fiscal year made a total of 122873161 available 63700766 of the available funds was expended in the year for budget approved items of current expense 12848213 for building and improve ments and 46324182 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 21239108 in outstanding accounts payable and encumbrances 19146875 s reserved for additions and improvements and the remainder of 59381 99 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for the past three years by the Training School for Boys Milledgeville are compared in the following statement833 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 38817128 33899577 31424160 Travel Expense 218200 166398 128215 Supplies Materials 15629450 13456918 12725581 Communcation 342098 331622 346900 Heat Light Power Water 3216286 3066785 2805606 Printing Publicity 70648 63136 18762 Repairs Alterations 451119 535909 306188 Rents 30321 18626 14450 Insurance Bonding 45161 203837 1000118 Pensions Ret System 53575 2606134 2319555 Indemnities 3380911 3850 5100 Equipment 1317855 1764914 510989 Miscellaneous 128014 149495 147791 Total Expense Payments 63700766 56267201 51753415 OUTLAY Building Permanent Improvements 12848213 8363082 Total Cost Payments 765 489 79 Number of Employees on Payroll at end of Payroll Period 131 Average Number of Boys in the School at Milledgeville in Year ended June 30 400 Annual Per Capita Cost Exclusive of Outlay 159252 143173 64040 96 646 302 83 581 575 11 111 393 100 389 1 330 42 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Training School for Boys at Milledgeville on June 30 1961 amounted to 676603 and consisted of 468559 in the Canteen Fund and 208044 in the Pupils Deposit Fund Books and records of these two funds are handled at the Schools office in Milledgeville The Canteen Fund reflected a balance of 334374 at July 1 1960 which with receipts of 946542 in the fiscal year ended June 30 1961 made a total of 1280916 to be accounted for834 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE From the 1280916 total 812357 was expended for purposes as shown on Page 4 of the unit report leaving a balance of 468559 in the Canteen Fund account on June 30 1961 A balance of 331345 was on hand in the Pupils Deposit Fund on July 1 1960 which with receipts of 1423671 in the fiscal year ended June 30 1961 made a total of 1755016 to be accounted for 1546972 was with drawn from the fund in the fiscal year and 208044 remained on hand June 30 1961 GENERAL Books and records of the general accounts of the Training School for Boys Milledgeville are maintained in the Central Accounting Office of the De partment of Public Welfare in Atlanta and were found in excellent condition W E Ireland Superintendent of the Georgia Training School for Boys is bonded in the amount of 500000 as provided by law Bond 1133943 is written by the National Surety Corporation dated December 16 1948 and the condition of the bond is as follows The condition of the above bond is such that whereas the said W E Ireland has been appointed to the office of Superintendent of Georgia Training School for Boys effective as of January 1 1949 Now if the said W E Ireland shall faithfully account for all monies coming into his hands by virtue of his office and shall faithfully dis charge and perform fully all of the duties of the said office of Superin tendent of Georgia Training School for Boys during the time he con tinues therein then the above bond to be void else to be in full force and effect Surety bond coverage of officials and employees of the School except that of W E Ireland as shown above is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Ad ministrative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys Milledgeville for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year835 DEPARTMENT OF PUBLIC WELFARE Training School for Boys Augusta 836 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA RECEIPTS i960 11 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 24270000 25650000 Revenues Retained Earnings Corrections Service 56264 4046160 Total Income Receipts 24326264 29696160 CASH BALANCE JULY 1st Budget Funds 2604291 5768121 Total 26930555 35464281 PAYMENTS EXPENSE Personal Services 12790577 9093006 Travel g55 06 14 13 Supplies Materials 4531348 70 577 90 Communication 958 35 Ln2 62 Heat Light Power Water 342266 341122 Repairs 214107 211230 Rents 30 qq 14250 Insurance 139733 20179 Pensions Benefits 1035035 8 531 10 Equipment 1055098 1544124 Miscellaneous 698 55 gl 15 Total Expense Payments 20342360 19268701 OUTLAYS Lands Improvements Personal Services 101250 17 654 Supplies Materials 7 188 24 B1 105 61 CASH BALANCE JUNE 30th Budget Funds 57i 681 21 93 22 g5 Total 26930555 35464281DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA CURRENT BALANCE SHEET JUNE 30 1961 837 ASSETS AVAILABLE CASH Operating Account Division of Institutions Account 58 227 65 35 000 00 93 227 65 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable and Encumbrances Operations Fund 2846344 Improvements Fund 6 656 58 RESERVES Allocations Improvements Fund SURPLUS For Operations 35120 02 25 915 62 3219201 93 227 65838 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA SUMMARY FINANCIAL CONDITION The Training School for Boys Augusta which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1961 with a cash surplus of 3219201 available for operations subject to budget ap provals after providing the necessary reserves of 3512002 to cover accounts payable and purchase orders outstanding and reserving 2591562 for im provements to be made at the School AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the fiscal year ended June 30 1961 was 25650000 In addition to the allotment of State Appropriation funds the School received 4046160 from sales and the U S Government making total receipts for the year 29696160 The 29696160 total income and the 5768121 cash balance on hand at the beginning of the fiscal year made a total of 35464281 available 268701 of the available funds was expended in the year for budget approved items of expense 6872815 for improvements and 9322765 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 3512002 in accounts payable and purchase orders outstanding 2591562 is reserved for additions and improvements and the remainder of 3219201 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals COMPARISON OF OPERATING COSTS Expenditures by the Training School for Boys Augusta for the past three years are compared in the following statement839 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA YEAR ENDED JUNE 30 I EXPENSE 1961 1960 1959 Personal Services Travel Supplies Materials Communication Heat Light Power Water Repairs Alterations Rents Insurance Bonding Pensions Ret System Equipment Miscellaneous Total Expense Payments 192 687 01 90 930 06 127 905 77 128 580 36 145 13 655 06 50599 70 577 90 45 313 48 43 71515 1 112 62 958 35 1 257 38 3 411 22 3 422 66 3 366 65 2112 30 2141 07 2 622 22 142 50 3000 201 79 1 397 33 4127 07 8 53110 10 350 35 9 132 44 15 441 24 10 550 98 1 370 77 8115 698 55 5571 192 68701 203 423 60 194 733 74 OUTLAY Buildings Perm Improvements 68 72815 3 200 74 12 848 37 26141516 21162434 20758211 Number of Employees on Payroll at End of Payroll Period Average Number of Boys in School at Augusta Year Ended June 30 Annual Per Capita Cost Exclusive of Outlay 36 177 50 178 51 175 108863 114283 111276 GENERAL Books and records of the Training School for Boys Augusta are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Administrative Funds innn840 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS AUGUSTA All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys Augusta for the cooperation and assistance given the State Auditors office during this examination and throughout the year 841 DEPARTMENT OF PUBLIC WELFARE Factory for the Blind Bainbridge ff3842 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 19970212 19962733 Revenues Retained Earnings 92782858 100542384 Total Income Receipts112753070 120505117 NONINCOME Private Trust Funds 398046 395478 CASH BALANCES JULY 1st Budget Funds 17001898 13790062 Private Trust Funds 1757 4306 Total130154771 134694963 PAYMENTS EXPENSE Personal Services 40243512 37275324 Travel 1274768 1198066 Supplies Materials 66233055 69896245 Communication 418006 403097 Heat Light Power Water 880403 830017 Publications Printing 120870 66888 Repairs 1026231 615609 Rents 2400 9850 Insurance 222466 Indemnities 74643 296008 Pensions Benefits 3181625 3048333 Equipment 1153175 190583 Miscellaneous 1133752 796465 Total Expense Paymentsi 159 64906 1146 264 85 NONCOST Private Trust Funds 395497 394153 CASH BALANCES JUNE 30th Budget Funds 13790062 19668694 Private Trust Funds 4306 5631 Total130154771 134694963LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Encumbrances RESERVES Sales Tax to be Remitted 843 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Cash in Bank OTHER ASSETS Accounts Receivable 16938972 Less Allow for Doubtful Accts 39 20000 Inventories 196 743 25 13018972 264 536 92 394 726 64 59146989 12 342 89 42 39416 5473705 5631 SURPLUS For General Operations 14194989 Deferred Surplus Inventories and Accounts Receivable 394 72664 536 676 53 591 469 89844 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE SUMMARY INTRODUCTION The within report covers an examination of both the records kept in the office of the State Department of Public Welfare in Atlanta covering the cash receipts and disbursements for the Factory for the Blind and the income cost and inventory records maintained at the Factory in Bainbridge Georgia The Factory for the Blind was created by Legislative Act approved March 30 1937 which was amended February 14 1949 providing that the said Factory should be a State Institution under the control and direction of the State Department of Public Welfare Management of the Factory is by the Board of Managers appointed by the Governor composed of seven citizens of the State at least four of whom shall be experienced manufacturers interested in relief of the blind and one blind citizen of the State of Georgia and in addition thereto the following shall be exofficio members of the Board Director of the Board of Social Security State Treasurer State Superintendent of Schools Supervisor of Purchases Director of Division of Vocational Rehabilitation Members of the Board of Managers on June 30 1961 in addition to the exofficio members above were Hon Henry Tichenor Walton County Monroe Ga Hon Robert T Davis Jr Muscogee County co Swift Spinning Mills Inc Columbus Ga Hon Houston Jewell Walker County Chickamauga Ga Hon Frank Gross Stephens County Toccoa Ga Dr J T Holt Appling County Baxley Ga Hon Walter McDonald Commissioner Public Service Commission Room 162 New State Office Bldg Atlanta Ga Hon Tom J Vereen Colquitt County Moultrie Ga845 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE FINANCIAL CONDITION The Factory for the Blind ended the fiscal year on June 30 1961 with surplus of 14194989 and had 39472664 invested in inventories and accounts receivable after providing the necessary reserve of 5473705 to cover outstanding accounts payable and encumbrances and reserving 3920000 for doubtful accounts receivable and 5631 for sales tax collections to be remitted AVAILABLE INCOME AND OPERATING COSTS In the fiscal year ended June 30 1961 the Factory for the Blind received 20000000 from the Department of Public Welfare for operations 100394712 from sales of manufactured products 120500 from the Trainees Fund of the Division of Vocational Rehabilitation of the State Department of Education 11927 for sales tax collections and 15245 restitution for stolen merchandise From the 120542384 received 37267 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving 120505117 net income available to the Factory for the Blind The 120505117 net income and the 13790062 cash balance at the beginning of the fiscal year made a total of 134295179 available 114626485 of the available funds was expended in the year for budget approved items of expense and 19668694 remained on hand June 30 1961 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and encumbrances and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals The net loss from operations in the fiscal year ended June 30 1961 by application of accounts receivable accounts payable and inventories to the cash receipts and disbursements was 13606923 as shown in the following statement of operations846 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE INCOME Collections In Period Sales of Manufactured Products 1 003 94712 Trainee Fees Vocational Rehab 205 00 RestitutionStolen Merchandise 152 45 EarningsSales Tax ug 27 1005423 84 Add Accounts Receivable 63061 Net 130 189 72 1135 613 56 Deduct Accounts Receivable 7160 Net 9765133 Gross Sales and Income L037 962 23 COST Purchases and Cost Payments i i46i 264 85 Transfer to State Personnel Board 372 67 1146 63752 Add Inventory 63060274 669 21 Accts Pay and Encumb 63061 54 73705 329 406 26 1 476 043 78 Deduct Inventory 6306126453692 Accts Pay and Encumb 7160 3747540 30201232 Net Cost of Sales 117403146 Net Loss from Operations 136 069 23 RECONCILIATION WITH SURPLUS Surplus Beginning of Period 472 745 7 Loss from Operations in Period 136069 23 336 676 53 Funds Transferred from the State Dept of Public Welfare for Operations 20000000 Surplus End of Period 53667653 Cost records maintained by the State Department of Public Welfare for the Factory for the Blind show a net loss of 15323001 for the years opera tions 847 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE The cost records may be reconciled with the net loss as shown above by adding depreciation to the loss deducting expenditures capitalized adding encumbrances as of July 1 1960 and deducting encumbrances as of June 30 1961 by making provision for doubtful accounts and considering debit to allowance for depreciation involving sale of equipment Encumbrances are not considered in the cost records as they are goods which have not actually been delivered They are considered in governmental accounting as they are considered to be a commitment of funds COMPARISON OF OPERATING COST PAYMENTS Expenditures of the Factory for the Blind for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1961 1960 1959 Personal Services 37275324 40243512 43332189 Travel ExDense 1198066 1274768 1268004 suStrMate6 69896245 66233055 Communication 403097 418006 438597 Heat Lights Power Water 830017 880403 889057 Printing Publicity 66888 120870 91916 ReParsg y m 1020j1 it RpLs 9850 2400 5656 KenlbVW 2 22466 671440 SSndtag 296008 74643 100179 t System 3048333 31816 25 3203289 Fmiinment 190583 1153175 870494 2SSS 7 n 33752 j Total Expense Payments114626485 115964906 119694849 Number of Employees on Payroll June30 179 178 210 Average Number of Blind Persons employed in the Factory for the Blind in Year Ended June 30 121 136848 DEPARTMENT OP PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE GENERAL Books and records of the Factory for the Blind have been well kept all receipts disclosed by examination have been accounted for The expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Fund Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Factory for the Blind for the cooperation and assist ance given the State Auditors office during this examination and throughout the year849 SUPERVISOR OF PURCHASES BBQjggHSm850 SUPERVISOR OF PURCHASES RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 14000000 225000 00 Budget Balancing Adjustment 7084103 02 TransfersOther Spending Units 38204 55392 Total Income Receipts 21045899 22444610 NONINCOME Private Trust Funds ltm25 i81875 CASH BALANCE JULY 1st Budget Funds 5i58165 g69766 TotaL 21759689 22886250 PAYMENTS EXPENSE Personal Services 16338655 17319319 Travel 377921 389808 Supplies Materials 668860 4 949 78 Communication 1390709 13W71 Publications Printing 786999 10 502 85 PfS 70619 95902 Kents UiQ0 1530Q Insurance 78 Pension Beneflts 1266682 1396829 Equipment 4j 127 94 Miscellaneous hmoo Total Expense Payments 21344299 22566205 NONCOST Private Trust Funds 1 556 25 181875 CASH BALANCE JUNE 30th BudgetFunds 2mb TotaL 21759689 22886250851 SUPERVISOR OF PURCHASES SUMMARY FINANCIAL CONDITION The office of the Supervisor of Purchases ended the fiscal year on June 30 1961 with a cash surplus of 138170 No accounts payable or other liabilities were reported AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the office of the Supervisor of Purchases for the year ended June 30 1961 was 22500000 To meet expenditures approved on budget 002 was transferred from the State Emer gency Fund as a special appropriation as provided by law making available appropriation of 22500002 From the 22500002 provided as the current years appropriation 55392 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 22444610 The 22444610 net income and the 259765 cash balance at the be ginning of the period made a total of 22704375 available with which to meet expenditures approved on budget for the fiscal year 22566205 of the available funds was expended for budget approved items ofexpense and 138170 remained on hand June 30 1961 and will be available for expenditure in the next fiscal period subject to budget re approvals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the office for the past three years are compared in the following statement s852 SUPERVISOR OF PURCHASES YEAR ENDED JUNE 30 EXPENDITURES 1961 I960 1959 Personal Services 17319319 16238655 119 692 71 Travel Expense 389808 377921 2469 99 Supplies Materials 4 94978 6 688 60 5 940 gg Communication 1390871 1390709 11807 95 Heat Lights Water 4 16 Printing Publicity 1050285 786999 597241 Repairs 95902 70619 43742 Rents 153 00 144 Q0 Ui 00 Insurance Bonding 14333 78 60 87g 12 Pensions For Retirement 13 968 29 12 666 82 8 677 74 Equipment 266780 412794 6599 03 Miscellaneous 131800 108800 22566205 21344299 16262442 Number of Employees on Payroll June 30 36 37 37 Mr Alvan C Gillem Jr has filed bond as Supervisor of Purchases for 1500000 as required by law written by the Travelers Indemnity Company bond 903395 dated November 17 1960 The condition of the obligation of this bond is as follows Now therefore the condition of this obligation is such that if the above bounded Principal shall from the 17th day of November 1960 to the 17th day of November 1961 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obligations of his said Office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal and it is under stood and agreed that the provisions of Section 89416 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said Principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this Bond to be void otherwise to remain in full force and effect Mr Thomas B McDorman is bonded for 1500000 as Assistant Super visor of Purchases with the Travelers Indemnity Company bond 786602 dated October 21 1959 The condition of the obligation of this bond is as follows853 SUPERVISOR OF PURCHASES Now therefore the condition of this obligation is such that if the above bounded Principal shall from the 1st day of October 1959 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obligations of his said Office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal and it is understood and agreed that the provisions of Section 89416 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said Principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this Bond to be void otherwise to remain in full force and effect Public Employees Blanket Bond coverage on employees of the office of Supervisor of Purchases is with the Travelers Insurance Company bond 786728 dated November 28 1959 effective for period beginning September 1 1959 Insuring Agreement of this bond is as follows Faithful Performance Blanket Bond Coverage 2500000 3 Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to his Insuring Agreement 3 Books and records of the financial operations of the office of the Supervisor of Purchases were found in good condition all known receipts for the period were accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the Supervisor of Purchases and the staff of his office for the cooperation and assistance given the State Auditor s office during this examination and throughout the year855 GEORGIA RECREATION COMMISSION856 GEORGIA RECREATION COMMISSION RECEIPTS i960 i96i INCOME FROM STATE REVENUE ALLOTMENTS Appropriation m m Budget Balancing Adjustments 431 43 Total Income Receipts qq 431 43 CASH BALANCE JULY 1st Budget Funds 431 43 43143 00 PAYMENTS EXPENSE Personal Services 00 B Travel Expense Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Insurance Equipment Miscellaneous Total Expense Payments 00 CASH BALANCE JUNE 30th Budget Funds 43143 431 43 00 00 00 00 Note The Georgia Recreation Commission was abolished by Legislative Act approved February 12 1959 but undrawn funds in State Treasury were not lapsed to the States General Fund until after June 30 1960857 GEORGIA REAL ESTATE INVESTMENT BOARD858 GEORGIA REAL ESTATE INVESTMENT BOARD RECEIPTS I960 im INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 00 Budget Balancing Adj ustment 10 00000 Revenues Retained EarnlngS 112500 2198825 Total Income Receipts 1112500 sT 2198825 CASH BALANCE JULY 1st Budget Funds m 11 125 00 31 412 48 PAYMENTS EXPENSE Personal Services 498 35 1Q Travel Expense 59Q Supplies Materials 89 41 Communication Printing Publications 27 75 61 00 Repairs 4g Insurance 50 3g 3Q Eqmpment x 035 26 5Q Miscellaneous 7 75 Total Expense Payments 170077 1127124 CASH BALANCE JUNE 30th Budget Funds 942423 2014124 11 125 00 31 412 48859 GEORGIA REAL ESTATE INVESTMENT BOARD SUMMARY INTRODUCTION The Georgia Real Estate Investment Board was created by Act of the General Assembly approved March 23 1960 and is composed of five members appointed by the Governor Provisions of the Act of the General Assembly creating the Board are quoted in part as follows Section 2 The Georgia Real Estate Investment Board shall have the following powers duties and authority a To prevent through the provisions of this Act the loaning or invest ment of money in real estate loans or real estate loan commitments or real estate investments by any of the State Retirement Systems or State Annuity and Benefit Funds or similar State systems or funds created by the General Assembly of Georgia in any speculative manner which might endanger the rights and property of the members of said systems and funds Section 8 That the State Budget Bureau shall make available to the Georgia Real Estate Investment Board the sum of ten thousand 1000000 dollars as an initiatory revolving fund but shall make no further State funds available Each and every applicant making application to the Georgia Real Estate Investment Board for approval of a loan shall accompany said appli cation with a certified check in the amount of onehalf V2 of one per cent 1 of the total amount of the loan requested Members of the Georgia Real Estate Investment Board appointed under provision of Legislative Act of March 23 1960 are as follows WClair Harris Chairman Winder Georgia CJay Smith Vice Chairman Newnan Georgia Wm C Clary SectyTreas Toccoa Georgia Thomas E Greene Jr Macon Georgia Rosser Little Marietta Georgia FINANCIAL CONDITION The Georgia Real Estate Investment Board had a surplus of 2014124 on June 30 1961 available for operations subject to budget approvals after reserving 7980 for State and Federal Income Taxes held on this date wmmmmmmmmmmiaaKl HHHHHHHnHiilHHHHHHHHMHH860 GEORGIA REAL ESTATE INVESTMENT BOARD AVAILABLE INCOME AND OPERATING COSTS 198825 was received from loan application fees in the fiscal year ended June 30 1961 The 2198825 income together with the balance of 9 424 23 on hand at July 1 1960 made a total of 3141248 to be accounted for 1127124 was expended in the period under review for expenses of operating the Board leaving a balance of 2014124 on hand June 30 1961 As the Board did not begin operations until May 11 I960 a comparative summary of receipts and expenditures is not shown in this report GENERAL Checks are signed by the office Secretary and either the Chairman or SecretaryTreasurer of the Board W Clair Harris is bonded as Chairman of the Georgia Real Estate In vestment Board in the amount of 500000 Bond is written by the Royal Indemnity Company bond 324757 dated June 16 1961 and the condition of the obligation is as follows Now therefore if the said Principal shall well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as said ChairmanGeorgia Real Estate Investment Board except as hereinafter limited and honestly account for all moneys coming into his hands as said ChairmanGeorgia Real Estate Invest ment Board according to law then this obligation shall be null and void it is otherwise to be and remain in full force and virtue William C Clary Jr is bonded for 500000 as SecretaryTreasurer of the Georgia Real Estate Investment Board Bond is written by the United States Fidelity and Guaranty Company dated June 20 I960 and covers faithful performance of duties Lawrence J McEvoy Executive Secretary of the Board is not bonded nor is the office Secretary who signs checks of the Board All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the members officials and employees of the Georgia Real Estate Investment Board for the cooperation and assistance given the State Auditors office during this examination and throughout the period under review861 DEPARTMENT OF REVENUE mMMBCTBM862 DEPARTMENT OF REVENUE RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 480o 00000 Budget Balancing Adj ustment 802 902 69 Revenues Retained Taxes Retained at Source 6158 30783 Transfers Other Spending Units 1 l81104 Total Income Receipts1175939948 NONINCOME State Revenue Collections Unfunded 12 069 23 Private Trust Funds 66542177 CASH BALANCES JULY 1st BudgetFunds 20098387 State Revenue Collections Unfunded 91 951 is Private Trust Funds 2l 614 30 Total 1272730137 1961 5 288 000 00 1 383 379 70 6 259 365 43 746523 12 923 279 90 24 638 23 647 363 69 56 462 55 79 881 95 32 43719 13 714 737 05 PAYMENTS EXPENSE Personal Services Departmental 368004716 4064 491 91 Retained at Source 615830783 625936543 Travel 49775727 50743792 Supplies Materials 11384525 123 115 42 Communication 16282635 200 813 18 Heat Light Power Water 461566 4 54709 Publications Printing 53540738 607 566 24 epairS 1633478 1395628 f6ntS 12153985 27034999 Insurance 2257621 1795990 Indemnities 1353703 2503636 Pensions Benefits 43185638 477 585 43 Equipment 14163450 19283a 42 Miscellaneous 3 635 15 Q81 Total Expense Payments 1190392080 1280814334 NONCOST Private Trust Funds 65459888 67321142 CASH BALANCES JUNE 30th BudgetFunds 56 462 55 m 599 n State Revenue Collections Unfunded 79 881 95 55 193 72 Pri vate Trust Funds 32 m 19 Total 1272730137 1371473705863 DEPARTMENT OF REVENUE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH IN BANKS AND ON HAND BudgetFunds 1 59911 Revenue Collections 3002613 Private Trust and Agency Funds Wine Escrow Funds 2416759 Motor Fuel Escrow Fund 100000 Motor Vehicle Adj Fund 658946 EmployeesRetFund1200000 75705 22138229 ACCOUNTS RECEIVABLE Revenue Collections Due from Jim E Jones Former Director of the Motor Fuel Tax Unit for Public Funds embezzled andor fraudulently diverted to personal use of Jim E Jones See report of Special Audit dated April 24 1959 80 573 97 Less Funds recovered in Fiscal Period Year Ended June 30 1960 1096357 Budget Funds Federal Tax on Transportation Duke Trexler 69 610 40 596 290 998 65 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Employees Retirement Employer Revenue Dept Employees 2165448 52 004 57 Tax Officials 620 Social Security Employer Revenue Dept Employees 2814852 Tax Officials 6126 01 21 660 68 34 274 53 107 939 78 RESERVES Revenue Collections to be transferred to State Treasury Private Trust and Agency Funds SURPLUS For General Operations Subject to Budget Approval 99 636 53 19 757 05 119 393 58 63 665 29 290 998 65 864 DEPARTMENT OF REVENUE SUMMARY FINANCIAL CONDITION The State Department of Revenue ended the fiscal year on June 30 1961 with a surplus of 6366529 in operating funds after providing reserves of 5200457 for liquidation of outstanding accounts payable 5593521 for employers contribution on Employees Retirement and Social Security 963653 for revenue collections to be transferred to the State Treasury 58946 for adjustment account for County motor vehicle tag sales and 516759 for funds held in escrow less 1200000 advance to Employees Retirement System for Tax Officials retirement The 1200000 advance to Employees Retirement System for County Tax Officials retirement contributions is adjusted in the quarterly report as collections are made from County Tax Officials for their contributions REVENUE COLLECTIONS This Department is the principal tax collecting agency of the State Government In the year ended June 30 1961 the Department collected or had ac counting control of 38068267549 of which 39877350 was from business license taxes 1733747445 nonbusiness license taxes 198144815 cor poration franchise taxes 104331355 estate taxes 7694918465 income taxes 145233080 property taxes 28118132809 from taxes based on sales and 33882230 from earnings fines and forfeits The gross revenue collections of the Department of Revenue for the past three years before deduction of collection costs retained at the source are compared in the following statement865 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1961 1960 1959 Taxes based on Sales Sales and Use Tax152 461 800 35 150 629 019 77 138138 744 06 Alcoholic Beverages Beer 867361366 828494454 761940552 TinnoV 1059653261 1058075569 1020045941 Wne 135101251 139606327 138005507 Cigar and Cigarette 21173 740 87 20 243 884 77 18 489 910 18 Kprnspne 42896104 49787640 47339524 Motor Fuel 8649566705 8478542521 8098241283 Subtotals 28118132809 27641796965 25728438231 Business License Taxes 39877350 36288850 45031238 NonBusiness Taxes Motor Vehicle License Tax 17 33747445 16 778156 0 15 517 454 67 Corp Franchise Tax 198144815 191319114 83654707 TfotntP Tax 104331355 98161858 178712563 IncomeTax 7694918465 6009260969 4960560694 SopTrtvTax 145233080 135839695 111456304 Earnings 17365556 18244765 15830137 Fmes and Forfeits 16516674 79392301367380 Totals380 682 675 49 358 166 670 48 327 767 967 21 The fees and allowances authorized by law to the Collectors of State Revenue before the revenue reaches the Department of Revenue and which are deducted from the various revenue sources are as follows YEAR ENDED JUNE 30 FOR COLLECTING 1961 Sales and Use TaxSellers 4 397 621 99 Cigar and CigaretteDealers 450 200 39 Wine TaxDealers 4077722 Motor FuelDistributors 74311749 KeroseneDistributors 4 715 01 Motor Vehicle Tags County Tax Collectors 525 417 75 Property TaxDigest Accts and Intangible Tax County Tax Collectors 4744455 Occupation Tax County Tax Collectors 183530 1960 4 351 981 72 427 597 39 42 061 34 736 692 86 4 942 73 511 026 75 46 723 76 1 407 30 1959 3 977 394 04 747 994 69 62 921 44 702129 06 471025 488149 25 47 808 63 1 375 25 622112970 612243385 603248261866 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 1961 1960 1959 Totals ForwardedFor Collecting 622112970 612243385 603248261 FOR ASSESSING Property TaxDigest Accts County Tax Collectors 38 235 73 35 873 98 33 909 47 Totals 625936543 615830783 606639208 The revenue collections compared in the foregoing statements are net after deducting the following refunds made through the State Treasury to taxpayers as authorized by law YEAR ENDED JUNE 30 1961 Retailer Gasoline Tax 75959858 Farm Use Gasoline Tax 181406070 Watercraf t Users Gas Tax 10019 40 Aircraft Users Gas Tax 313 223 68 Motor Carriers Gas Tax 302 826 35 Motor Carriers Reg Fees 45336 Refunds Cancelled l 707 71 Corporation Income Tax 897274 39 Individual Income Tax 2 010 632 67 Property Tax i 174 94 Estate Tax 556541 Corporation Franchise Tax 1 234 03 Occupation Tax Motor Vehicle Reg License Tags 1960 1959 759 738 54 3 741 586 61 774 391 13 1 587 840 62 9 316 10 1141657 300 134 50 262 255 90 263 361 07 214 320 55 374 00 2 52210 224 639 20 358 903 35 327 030 59 210 481 54 1 938 73 3 769 31 3 974 40 3 432 16 1 961 75 1 226 47 4400 9750 10 930 68 611435580 366438191 340626126 In addition to refunds paid through the State Treasury the Department of Revenue makes refunds to taxpayers to correct errors in payments for motor vehicle tags for beer liquor wine cigar and cigarette licenses and stamps liquor warehouse charges and sales tax DISPOSITION OF REVENUE COLLECTIONS The 38068267549 revenue collected in the fiscal year ended June 30 1961 together with 5732476 held by the Department at the beginning of the period made a total of 380 74000025 to be accounted for867 DEPARTMENT OF REVENUE Of this 38074000025 in revenue funds 37445060869 was funded in Jthe State Treasury 625936543 was retained as collecting and assessing fees and allowances by outside agencies and 3002613 remained on hand I June 30 1961 to be paid into the State Treasury in the next fiscal period In addition to the 3002613 in Revenue collections held by the Depart I ment of Revenue on June 30 1961 to be transferred to the State Treasury 1 there is an account receivable of 6961040 due from Jim E Jones former Director of the Motor Fuel Tax Unit of the Department of Revenue for 1 public funds embezzled andor fraudulently diverted to his personal use A special audit was made of the Motor Fuel Tax Units accounts and a report thereon filed dated April 24 1959 covering a shortage of 8057397 of which 1096357 was recovered in the fiscal year ended June 30 1960 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for operating the Department of Revenue in the year ended June 30 1961 was 528800000 To meet expenditures approved on budget this was increased to 667137970 by transfer of 138337970 from the State Emergency Fund as authorized by law In addition to the 667137970 provided as the current years appropri ation 7 90694 was received from the Department of Labor Employment Security Agency for expense of collecting delinquent accounts making total receipts for the fiscal year 667928664 From the 667928664 received 1537217 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration leaving net income of 666391447 The net income of 666391447 and the 5646255 cash balance on hand at the beginning of the fiscal period made a total of 672037702 available to cover the expense of operating the Department of Revenue in the fiscal year ended June 30 1961 6 548 777 91 of the available funds was expended in the year for budget approved items of expense and 17159911 remained on hand June 30 1961 the end of the fiscal period In addition to the 654877791 expenses paid by the Department from its operating accounts there is also considered as cost the 625936543 fees and allowances retained at the source by outside agencies as provided by law COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement868 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 EXPENDITURES 1961 I960 1959 BY DEPARTMENTAL UNITS Executive Office 13421253 14132093 9787509 General 22269923 16193632 14395901 Miscellaneous Tax 33914929 26763732 21004404 Fuel Oil 9008144 8337086 6304723 Income Tax 133345296 121010945 107391772 Alcohol Tax 81193118 76554622 72879643 Motor Fuel Tax 34320607 26040289 21200661 Motor Fuel Rfd Div 4024419 9723396 9773452 Motor VehicleTag 83735796 69079347 58l 942 00 Property Tax 24289978 21442371 21o 07566 Sales Tax 176779767 165369444 187771417 Fraud and Intelligence 4592735 3675910 Data Processing 17378388 1144545 Subtotals 638274353 559467412 529711248 County Tax Officials Retirement 16603438 15093885 3300000 654877791 574561297 533011248 BY OBJECT OF EXPENDITURE Personal Services Travel Expense Supplies Communication Heat Lights Water Printing and Publicity Repairs Rents Insurance and Bonding Pensions Ret Systems Indemnities Equipment Miscellaneous E 4 064 491 91 507 437 92 3 680 047 16 497 157 27 11384525 162 826 35 4 615 66 535 407 38 16 334 78 121 539 85 22 576 21 431 856 38 13 537 03 141 634 50 3 635 15 3455 50412 632 426 11 114 152 01 135 793 87 2 301 77 474 827 67 10 181 29 101 345 19 35 461 16 310 259 48 5 442 98 34 285 30 18 131 53 123 115 42 200 813 18 4 547 09 607 566 24 13 956 28 270 349 99 17 959 90 477 585 43 25 036 36 192 836 42 43 081 77 6 548 777 91 5 745 012 97 5 330 112 48 FEES AND ALLOWANCES RETAINED AT SOURCE BY COLLECTING AGENCIES 625936543 615830783 608639208 12 808 143 34 11 903 320 80 11 396 504 56 Number of Employees on Payroll June 30 1043 956 914869 DEPARTMENT OF REVENUE Excellent records are kept for the handling of returned checks in the Sales Tax Unit and these records show the following transactions for the fiscal year ended June 30 1961 31 213 05 699 062 09 The cost to collect 38068267549 revenue in the period under review was 6 548 77791 in direct expense of the Revenue Department or 17200 of total collections Fees and allowances allowed by law and retained by outside collecting agencies before the funds reached the Revenue Department amounted to 1625936543 or 1644 of the total collections making tota cost of collecting the revenue 1280814334 which is 3364 of the total collections In the fiscal year ended June 30 1960 revenue collections were 358 166 67048 and were collected at a departmental cost of 574501297 or 1604 and fees and allowances retained by outside agencies amounted to 615830783 or 1719 making the total collection cost 1190392080 or 3323 of the total collections In the fiscal year ended June 30 1959 revenue collections were 327 767 967 21 and were collected at a departmental cost of 533011248 or 1 626 and fees and allowances retained by outside agencies amounted to 606639208 or 1851 making the total collection cost 1139650456 or 3477 RETURNED CHECKSSALES TAX DIVISION Returned checks on hand July 1 1960 Checks returned in year ended June 30 1961 73027514 Less Returned checks collected Through Revolving Fund Through General Accounting Office Returned checks on hand June 30 1961 70137626 28 898 88 In collecting the returned checks an additional 9589933 was collected for penalties interest and additional tax from those who had given the original bad checks RETURNED CHECKSINCOME TAX DIVISION Since the adoption of the revolving fund method there has been a vast improvement in the keeping of records of returned checks 870 DEPARTMENT OF REVENUE A summary of transactions involving returned checks in the Income Tax Division for the fiscal year ended June 30 1961 follows Returned checks on hand July 1 1960 Add Checks returned in year ended June 30 1961 Less 32 472 29 125 861 31 158 333 60 Checks redeemed In year ended June 30 1961 10206477 Checks charged back to the taxpayers accounts 26 691 01 Checks charged to Suspense Account 102591 12978169 Returned checks on hand June 30 1961 28 551 91 In collecting returned checks an additional 624972 was collected for penalties from those who had given the original bad checks MOTOR VEHICLE TAX UNIT In the period under review certain deposits that were recorded on the controlling accounts of Motor Vehicle Tags were not recorded on the ledger accounts and several errors were made in the posting of ledger accounts Also it was found that returned checks had not been deducted from ledger accounts but are carried only in a memo account The Commissioner has taken steps to alleviate the recurrence of such errors when informed of the above facts The adjustment account for the Motor Vehicle Tag Unit shown under Agency Funds totaling 658946 at June 30 1961 is an account for overages errors sheriff fees and penalties received from the county agents Sheriff fees and penalties are transferred from this account to the Revenue Department and sheriff fees are then paid to the respective sheriffs All overages and errors deposited in this account are held subject to refund and adjustment INCOME TAX REFUNDS The examiners made recommendations for the utilization of machine reconciliation of the Income Tax Refund Account due to the large volume of checks written in this account and as it appears the number of checks written in this account will increase substantially in the next fiscal period871 DEPARTMENT OF REVENUE SALES TAX UNIT detailed check was made of all receipt books issued to the various Sales Tax Regional Offices and all were accounted for with the exception of three receipts issued by Agent Bucky Howe of the Macon Regional Office It was found that the following receipts had been issued by Agent Howe but the money had not been accounted for Receipt No Taxpayer Date Amount 35375 Hardy GregoryVienna GaMay 61 5649 35376 Mary JohnsonPerry Ga May61 14118 35377 H L Cooper Cooper Serv Sta Perry GaMay61 6200 25967 Agent Howe has been suspended and an investigation is being made by the Fraud and Intelligence Unit of the Department of Revenue to determine the extent of Agent Howes liability to the State A claim has not been filed with the bonding company and will not be filed until the extent of the shortage can be determined A complete report of the disposition of the above mentioned discrepancy will be shown in the next audit report Receipt numbers 111757 through 111800 reported missing in the audit report of year ended June 30 1959 and receipt numbers 108786 and 108788 through 108800 reported missing in the audit report for the year ended June 30 1958 are still unaccounted for at the close of the present audit Shortages and irregularities in the collection and handling of State Sales Tax in previous periods by certain officials and employees of the State De partment of Revenue have been investigated by the Fulton County Grand Jury and others These reported shortages and irregularities involved trans actions between certain officials and employees of the State Revenue De partment and firms or persons who were not employed by the State The checking of all taxpayers records in the Sales Tax Unit of the Revenue Department would involve an examination of approximately 70000 sales tax accounts and the State Auditors legally constituted power to investigate firms or persons not employed by the State is limited A spot check was made however by examiners and returns compared with ledger cards and the returns checked by examiners appeared to be in proper order HB872 DEPARTMENT OF REVENUE An examination was also made of the internal control and internal check systems as employed by the Sales and Use Tax Unit of the Department and the systems appear to be good Once a return gets into the office of the Sales and Use Tax Unit of the Department of Revenue it would be difficult for anyone to make any alterations to records unless there were several persons in collusion Any changes and alterations in returns or cash payments of tax before they are recorded in the books and records of the department present another problem particularly if there is collusion between the taxpayer and the revenue agent The answer to this problem seems to be a qualified force of revenue agents not only checking current records but in each instance also verifying past transactions MOTOR FUEL TAX UNIT REFUND ACCOUNT Under the laws of the State of Georgia the State Auditor is required in his audits to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages The law also provides that a copy of this report be made available the use of the Press of the State for In compliance with the provisions of law attention is called to the special audit report of the Motor Fuel Tax Unit Refund Account dated April 24 1959 which disclosed that in the period from May 16 1956 to February 10 1959 Mr Jim E Jones former Director of the Motor Fuel Tax Unit of the Department of Revenue did by falsifying statements of refunds to be payable to nonexistent companies and by obtaining the proceeds therefrom embezzle andor fraudulently divert to his personal use 8057397 of public funds 10963 57 was recovered in the year ended June 30 1960 and the remaining 6961040 of the funds embezzled andor fraudulently diverted to the personal use of Jim E Jones is shown as an account receivable in the Balance Sheet on June 30 1961 as previously stated GENERAL A Fraud and Intelligence Unit has been set up in the Revenue Depart ment to make investigations of any misconduct or wrongdoing on the part of any of the employees of the Department or anyone dealing with the De partment A special employee of the Department was assigned the duty to check all expense accounts submitted by employees to determine if any illegal or excessive items were charged on the expense report or if the mileage claimed873 DEPARTMENT OF REVENUE was correct and to determine whether expense reports conformed to the travel regulations set up by the Revenue Commissioner Act of the General Assembly approved February 21 1951 provides that the State Revenue Commissioner shall give bond payable to the State in the amount of 7000000 and the same Act provides that the Deputy State Revenue Commissioner shall give bond in the same amount as the State Revenue Commissioner State Revenue Commissioners have been bonded for 10000000 since 1948 although the increase from 7000000 to 10000000 was not required by law Mr Dixon Oxford was appointed Commissioner of Revenue on January 13 1959 and filed bond for 10000000 written by the Maryland Casualty Company dated December 15 1958 The condition of this bond is Whereas the said C Dixon Oxford has been appointed by the Governor of the State of Georgia to the office of Commissioner of Revenue of the State of Georgia for a term of four 4 years beginning on the 13th day of January 1959 and ending on the 13th day of January 1963 Now if the said C Dixon Oxford shall faithfully discharge all the duties of said office of Commissioner of Revenue of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be in full force Mr W Dan Greer succeeded Mr George E Sims Jr as Deputy Com missioner of Revenue on January 1 1960 and filed bond in the amount of 10000000 written by the Fidelity and Casualty Company of New York dated January 1 1960 The condition of this bond is Whereas the said W Dan Greer has been appointed by the State Revenue Commissioner to the office of Deputy Commissioner of Rev enue of the State of Georgia for a term beginning on the 1st day of January 1960 and ending on the 13th day of January 1963 unless sooner terminated by the State Revenue Commissioner at his pleasure Now if the said W Dan Greer shall faithfully discharge all the duties of said office of Deputy Revenue Commissioner of the State of Georgia during the time he continues therein then the above bond to be void else to be in full force In order to comply with provisions of Code Section 89806 and more adequately protect the State the two bonds referred to covering Mr Dixon Oxford as Revenue Commissioner and Mr W Dan Greer as Deputy Revenue Commissioner should be corrected so as to include as a condition of the 874 DEPARTMENT OF REVENUE obligation of each bond the faithful accounting for all moneys coming into their hands as well as the faithful performance of duties Code Section 89806 reads in part as follows regarding bonds required by State officials and employees The State authorities shall require all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office ap pointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question All other employees of the Department of Revenue are bonded for 0000000 under Insuring Agreement 3Faithful Performance Blanket Bond Coverage Public Employees Blanket Bond 341512 written by the Hartford Accident Indemnity Company Insuring Agreement 3Faithful Performance Blanket Bond Coverage is as follows 3 Loss caused to the insured through the failure of any of the em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 3 Tag agents are bonded in varying amounts from 500000 to 2500000 Bond coverage on tag agents is with the Peerless Insurance Company of Keene New Hampshire bond dated November 21 1958 The Department of Revenue also holds Policy BBF46967 issued by the Fidelity Casualty Company of New York covering loss of money and securities All receipts disclosed by examination for the period under review have been accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher with exceptions as mentioned Books and records presented for examination in the Cashiers Office of the Department of Revenue were found in excellent condition Appreciation is expressed to the Revenue Commissioner and the staff of the Revenue Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year876 SECRETARY OF STATE RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 60500000 81000000 Budget Balancing Adjustment 20103892 11060000 Revenues Retained Earnings 2959032 2696025 TransfersOther Spending Units32 076 29 649 47 Total Income Receipts 80355295 94691078 NONINCOME Private Trust Funds 1153657 1022831 State Revenue Collections Unfunded 5103 73 24 424 49 CASH BALANCES JULY 1st Budget Funds 14004690 7211827 Private Trust Funds 550 539 State Revenue Collections Unfunded 3791796 4302169 Totals 99816361 109670893 PAYMENTS EXPENSE Personal Services 51738832 56977787 Travel 4668643 5365280 Supplies Materials 4844656 6010696 Communication 4708754 5355003 Heat Light Power Water 790680 937327 Publications Printing 6244948 7158315 Repairs 3931723 2496861 Rents 564207 404696 Insurance 86151 46351 Pensions Benefits 3528720 3767888 Equipment 5480636 2779719 Miscellaneous 560208 761253 Total Expense Payments 87148158 92061176 NONCOST Private Trust Funds n 536 68 1012486 CASH BALANCES JUNE 30th Budget Funds 7211827 9841729 Private Trust Funds 539 10884 State Revenue Collections Unfunded 43 021 69 67 44618 Totals 99816361 109670893877 SECRETARY OF STATE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANKS Budget Funds 1100396 Combined Division 5368898 Archives and History 5Q6 gg Microfilm 962 79 Museum 26 25520 9841729 Examining Board Revenue Funds Unfunded to State Treasury Private Trust and Agency Funds g gg Group Insurance 117 50 U S Bonds for Employees Accounts Receivable For Excise Tax on Travel Paid in Error Annis L V l g4 Bennett Paul E g g4 Duke Dr Hoyt B g2 Hood JohnS Jr 5 Q4 Loflin Wm F 2 15 Parham J R 2 15 Rooks B Stafford 67 44618 108 84 5404 166 026 35878 SECRETARY OF STATE CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Combined Division 9 777 10 Archives and History 53 173 77 Microfilm 405 92 Museum 657500 Examining Boards 2553699 9546778 Undrawn SalaryBen W Fortson Jr 2 34912 97 816 90 RESERVES Revenue Funds Unfunded to State Treasury 67 446 18 Private Trust and Agency Funds Group Insurance 8 66 U S Bonds for Employees U7 50 i08 84 6755502 SURPLUS For Operations Subject to Budget Approval 654 43 166 026 35Jis 879 SECRETARY OF STATE SUMMARY FINANCIAL CONDITION The office of the Secretary of State ended the fiscal year on June 30 1961 with a surplus of 65443 after providing reserve of 9546778 for liquidation of accounts payable and purchase orders outstanding 234912 undrawn salary due Secretary of State Ben W Fortson Jr 6744618 for revenue collections to be funded in the State Treasury and 10884 for Private Trust and Agency Funds The 234912 undrawn salary due Secretary of State Ben W Fortson Jr on June 30 1961 is for membership on the following Boards for which no compensation was drawn by the Secretary of State in the fiscal year ended June 30 1961 Council to Investigate Incapacity of Comptroller General or State Treasurer 402071 March 6 1961June 301961 7664 Council to Investigate Suspension of State Revenue Com missioner 928403 March 6 1961June 30 1961 7664 Elections Commission 341925 March 6 1961 to June 30 1961 7664 Committee to Dispose of Public Records 40809 March 6 1961 to June 30 1961 7664 Governors Mansion Committee 1961283 March 28 1961 to June30 1961 6256 Building Loan Association Supervisor 16408 April 1 1953 to June 30 1961 198000 234912 REVENUE COLLECTIONS The office of the Secretary of State is the revenuecollecting agency for certain fees for certifications registrations and examinations as provided by law Total revenue collected by the office the past year as detailed on page 2 of the unit report amounted to 70564037 This 70564037 revenue collected together with 4302169 on hand at July 1 I960 made a total of 74866206 to be accounted for Of this880 SECRETARY OF STATE 74866206 to be accounted for 68121588 was transferred to the State Treasury and 6744618 remained on hand June 30 1961 to be transferred to the State Treasury in the next fiscal period Revenue collections the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS General Fees Corporation Registration Fees Corporation Charter Fees Domestic Foreign Building Loan Assn Fees Notary Public Fees Trade Mark Registration Fees Security Fees Fees from Applicants for Examination and Registration for Professions through the office of the Joint Secretary of Examining Boards Totals70564037 1961 1960 1959 1488781 25 384 40 15 172 70 24 979 50 71 095 85 10 180 00 1 485 00 23 284 50 1 616 55 90 943 74 1420175 21 881 50 54 215 32 8 160 00 1 435 00 19 570 50 1 240 00 85 284 85 61 485 95 9 440 00 1 585 00 22 577 00 91800 97 15016 472 212 05 428 029 27 412 976 24 705 640 37 666 78711 618 965 16 AVAILABLE INCOME AND OPERATING COSTS State appropriations for the operation of the several divisions of the office of the Secretary of State in the fiscal year ended June 30 1961 were 81000000 To meet expenditures approved on budget for operating ex penses 11060000 was transferred from the State Emergency Fund as provided by law making total funds allotted to the office of the Secretary of State in the year 92060000 In addition to the 92060000 provided as the current years appropriation 2696025 was received from earnings from rents and sales making total funds received for operations in the fiscal period 94756025 From the 94756025 received 64947 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving net income of 94691078 The 94691078 net income and the 7211827 cash balance at the beginning of the fiscal period made a total of 101902905 available with which to meet expenditures approved on budget in the fiscal year881 SECRETARY OF STATE J61176 of the available funds was expended for budget approved items of expense in the fiscal year and 9841729 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Operating costs of the past three years are compared in the statement following YEAR ENDED JUNE 30 BY DIVISION 1961 I960 1959 Constitutional Office Expense32038659 29400640 28476210 Joint Secty of Exam Boards 729125 Securities 3035082 2590059 2353200 Commissions 2380030 2152362 2874052 Office Bldg Kitchens Bldg 3634515 4709932 4244336 Bldg Loan Associations 110170 140489 964 46 Subtotals 41198456 38993482 38773369 Archives and History 10934208 10257666 10416289 Microfilms of Records 5314770 5315349 4827209 Museum 2218711 2789776 1966239 Examining Bds for Professions32395031 29791885 31931484 Totals92061176 87148158 87914590 BY OBJECT EXPENSE Personal Services56977787 51738832 51541011 TraveL 5365280 4668643 5355149 Supplies Materials 6010696 4844656 5761879 Communication 5355003 4708754 4462899 Heat Light Water 937327 790680 713752 Printing Publicity 7158315 6244948 7447806 Repairs 2496861 3931723 2753936 Rents 404696 564207 611503 insurance Bonding 46351 86151 80453 Pensions To Ret Systems 37 678 88 35 287 20 36 418 65 Equipment 2779719 5480636 5162734 Miscellaneous 761253 560208 381603 Total Expense Payments92061176 871 481 58 87914590 Number of Employees on Payroll June 30 106 102 99 Rents received from commercial concerns occupying portions of the Kitchens Building as tenants have been retained by the office of the Secretary882 SECRETARY OF STATE of State to apply on cost of maintaining the building Rents received by the office of the Secretary of State from the Kitchens Building property in the fiscal year ended June 30 1961 amounted to 2560500 while expenses charged to this activity totaled 3634515 GENERAL The Secretary of State Ben W Fortson Jr is bonded in the amount of 1000000 as required by law Bond is written by the Hartford Accident and Indemnity Company number 2226144 dated February 25 1946 and the condition of the obligation is as follows Now if the said Ben W Fortson Jr shall faithfully and impartially discharge all the duties of said office of Secretary of State during the time he continues therein and faithfully accounts for all moneys coming into his hands in his official capacity during such period then the above bond to be void otherwise to be of full force All employees of the office of the Secretary of State are bonded for 250000 under Public Employees Blanket Bond 3415263 issued by the Hartford Accident and Indemnity Company dated November 4 1959 Coverage is under Insuring Agreement 4 the provisions of which are quoted as follows 4 Loss caused to the Insured through the failure of any of the Em ployees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Rider 1 attached to Bond 3415263 raises the amount of indemnity on the Executive Secretary of the Georgia Historical Commission from 250000 to 500000 It is recommended that an internal check be made periodically on all renewal license fees where no receipt is issued to insure that all funds are accounted for properly Books and records of the office of the Secretary of State were found in good condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Secretary of State and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year883 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND884 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 Budget Balancing Adjustment 8101284 Transfers Other Spending Units 31 542 66 Total Income Receipts 36255550 NONINCOME Private Trust Funds 23534 CASH BALANCE JULY 1st Budget Funds 25987157 Totals 62266241 PAYMENTS EXPENSE Personal Services 126 666 78 Travel 26653 Supplies Materials 1257520 Communication 430 75 Heat Light Power Water 3777246 Repairs Alterations Regular 855133 Special 358103 Rents 59917 Insurance 3255196 Pensions Benefits 772975 Indemnities 162500 Equipment 235042 Miscellaneous 2 745 32 Total Expense Payments 23744570 OUTLAY Buildings Improvements Personal Services 16 478 77 Contracts 13515754 NONCOST Private Trust Funds 235 34 CASH BALANCES JUNE 30th Budget Funds 23334506 Private Trust Funds Totals 62266241 1961 300 000 00 27 875 00 327 87500 192 94 233 345 06 561 41300 135 440 22 988 65 12 313 75 475 54 36 616 59 30 68705 107 952 22 183 27 8113 8 823 73 1 378 50 4 256 40 799 59 339 834 38 24 313 16 180 44 197072 52 1250 561 41300885 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Budget Funds For Operations 3 32113 For Special Repairs 193 751 39 Private Trust and Agency Funds EmployeesU S Bonds 19707252 1250 197 085 02 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable For Operating Fund 44000 For Special Repair Fund 3829601 RESERVES For Special Repairs Improvements 15823204 For Private Trust and Agency Funds EmployeesU S Bonds 1250 SURPLUS For Operations Subject to Budget Approval 38 73601 158 244 54 10447 197 085 02886 SECRETARY OP STATE PUBLIC BUILDINGS AND GROUNDS FUND SUMMARY INTRODUCTION Prior to January 15 1955 the activities of the Public Buildings and Grounds Fund were handled through the States Executive Department but were transferred to the Secretary of States Office by Executive Order dated January 11 1955 FINANCIAL CONDITION There was a surplus of 10447 in the Fund at the close of the fiscal year on June 30 1961 for regular operations after providing reserves of 3873601 for liquidation of outstanding accounts payable and reserving 15823204 for special repairs and 1250 for private trust and agency funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the fiscal year ended June 30 1961 for cost of operating the buildings and grounds at the State Capitol the Executive Mansion and Confederate Cemeteries including utilities repairs and equip ment was 20000000 To meet expenditures approved on budget 2787500 was transferred from the State Emergency Fund as authorized by law making available appropriation for the fiscal year ended June 30 196l 22787500 Appropriation for the special repairs at the State Capitol and Executive Mansion in the year ended June 30 1961 was 10000000 making a total appropriation of 32787500 The 32787500 income and the 23334506 cash balance on hand at the beginning of the fiscal year made a total of 56122006 available From the 56122006 available funds 33983438 was expended for regular operations and 2431316 on construction contracts and repairs to the State Capitol and State Capitol Dome as provided in Act of the General Assembly approved March 13 1957 leaving a cash balance at June 30 1961 of 19707252 COMPARISON OF OPERATING COSTS Expenditures for the Public Buildings and Grounds for the past three years are compared in the statement following BnBBIUIIilttlHnBHBBnml 887 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 1959 Capitol 34765272 37623438 63673020 Mansion 1183996 904677 1769373 Confederate Cemeteries 465486 380086 358177 36414754 38908201 65800570 BY OBJECT Personal Services 13544022 12666678 Travel Expense 98865 26653 Supplies Materials 1231375 1257520 Communication 47554 43075 Heat Lights Water 36 616 59 37 77246 Repairs Alterations Regular 3068705 855133 Special 10795222 358103 Rents 18327 59917 Pensions Retirement 882373 772975 Indemnities 137850 162500 Insurance Bonding 8113 3260696 Equipment 425640 235042 Miscellaneous 79959 269032 33983438 23744570 OUTLAY Building Improvements 2431316 15163631 36414754 38908201 Number of Employees on Payroll June 30 40 42 123222 91 1 790 4H 12 466 35 506 66 36 859 04 8 305 19 5 584 56 629 44 7629 14 2283 18 2 714 43 201991 38 456 014 32 658 005 70 42 GENERAL Books and records of the Public Buildings and Grounds Fund were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Secretary of States office for the cooperation and assistance given the State Auditors office during this examination and throughout the year889 STATE TREASURY ADMINISTRATION890 STATE TREASURY ADMINISTRATION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustment 1960 1961 75 000 00 75 000 00 750 00 3 586 35 Total Income Receipts 7575000 7858635 NONINCOME Private Trust Funds CASH BALANCE JULY 1st Budget Funds 327 28 3 747 98 69664 2 454 46 Totals 7982526 8173745 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Printing Repairs Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments NONCOST Private Trust Funds CASH BALANCE JUNE 30th Budget Funds 62190 00 2496 20 752 55 205000 209016 1 562 02 2 122 26 2 76212 221 96 796 25 63 615 34 2 39119 954 46 2 196 26 2 830 02 1 083 94 2 655 75 3 156 74 899 33 76500 7704352 8054803 327 28 2 454 46 69664 492 78 Totals 7982526 8173745891 STATE TREASURY ADMINISTRATION SUMMARY FINANCIAL CONDITION The State Treasury Administration Account reflected a surplus of 289 on June 30 1961 available for operations subject to budget approvals after providing the necessary reserve of 48989 for liquidation of outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the cost of operating the Treasury Department for the year ended June 30 1961 was 6500000 This was increased to 6858635 by transfer of 358635 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for the expense of the Bond Commissioners Office for the year was 1000000 which with the 6858635 provided as the current years appropriation for the Departments administrative expense made total appropriations for the period 7858635 The 7858635 provided as the current years appropriations together with cash balance of 245446 at the beginning of the fiscal period made a total of 8104081 available 54803 of the available funds was expended in the year for budget approved items of current expense and 49278 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Administrative costs of the Treasury Department for the past three years are compared in the statement following892 STATE TREASURY ADMINISTRATION YEAR ENDED JUNE 30 EXPENDITURES 1961 EXPENSE Personal Services 63 615 34 Travel and Allowance 2 39119 Supplies 95446 Communication 2196 26 Printing Publications 283002 Repairs 108394 Insurance Bonding 265575 Pensions Ret Systems 315674 Equipment 899 33 Miscellaneous 76500 Total Expense Payments 80 548 03 OUTLAY Additions and Alterations to State Treasury Office Total Cost Payments 8054803 Number of Employees on Payroll June 30 n 1960 62 190 00 2 496 20 752 55 2 050 00 2 090 16 1 562 02 2 122 26 2 762 12 221 96 796 25 77 043 52 1959 63 539 20 2 701 36 1 265 43 2 328 88 5 278 03 1 095 90 3 694 70 2 602 58 189 61 79750 7704352 8349319 10 12 GENERAL The State Treasurer George B Hamilton is bonded in the amount of 20000000 as required by law with the National Surety Corporation their Bond No 4031775 dated December 7 1958 The condition of the obligation of the bond is as follows Whereas the above named George B Hamilton was on the 3rd day of November 1958 duly elected Treasurer of the State of Georgia for the term beginning January 14 1959 and ending January 14 1963 or until his successor shall have been duly elected or appointed and qualified Now therefore the condition of the above obligation is such 1 That he will faithfully discharge execute and perform all and singular the duties of him required and which may be required by the Constitution and laws 2 That he will faithfully account for and pay over all moneys that may be received by him from time to time by virtue of his ofhcvSTATE TREASURY ADMINISTRATION 893 3 That he will safely deliver to his successor all books moneys vouch ers accounts and effects whatsoever belonging to his said office Which if all and singular the above bound George B Hamilton shall do and perform during the time he continues therein then this obligation to be void otherwise to be and remain in full force and virtue Horace A Hixon is bonded as Assistant Treasurer in the amount of 20000000 with the National Surety Corporation their Bond No 958348 dated January 13 1947 The condition of the obligation is as follows 1 That he will faithfully discharge execute and perform all and singular the duties of him required and which may be required by the Consti tution and laws 2 That he will faithfully account for and pay over all moneys that may be received by him from time to time by virtue of his office 3 That he will safely deliver to his successors all books moneys vouchers accounts and effects whatsoever belonging to his said office 4 The liability under this bond shall commence on the 13th day of January 1947 and the Surety shall in no event be liable in respect to any act or acts of omissions of the said principal committed prior to the said date nor for any shortage existing prior to the said date nor for funds or property used or applied towards any such shortages Which is all and singular the above bound Horace A Hixon shall do and perform during the time he continues therein then this obligation to be void otherwise to be and remain in full force and virtue Other surety bonds in effect June 30 1961 and presented for examination by the State Treasurer are listed as follows James N Stapleton Chief Accountant Great American Indemnity Company 8049224 dated December 1 1959 Covering Faithful Performance and Honesty 5000000 James E Young Cashier Employers Liability Assurance Corp Ltd F174547 dated Sept 21 1960 Covering Faithful Performance and Honesty 5000000894 STATE TREASURY ADMINISTRATION Carey A Bond Assistant Cashier American Employers Insurance Company F129363 dated December 10 1959 Covering Faithful Performance and Honesty1000000 Ernestine P Holland Secretary Great American Indemnity Company 630161 dated July 30 1956 Covering Faithful Performance and Honesty1000000 Bobbie J Landers Bookkeeper Great American Indemnity Company 609137 dated November 1 1955 Covering Faithful Performance and Honesty1000000 Mrs E Royce Tyre Asst Bookkeeper Employers Liability Assurance Corporation 156855 dated June 12 1956 Covering Faithful Performance and Honesty1000000 Patricia Jo Tarver Secretary Great American Indemnity Company 641070 dated June 17 1957 Covering Faithful Performance and Honesty1000000 Peggy L Davidson ClerkReceptionist Employers Liability Assurance Corporation F174593 dated February 23 19611000000 Books and records of the Treasury Department were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the State Treasurer the Assistant Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year895 STATE TREASURY SINKING FUND1961 896 STATE TREASURY SINKING FUND RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Budget Balancing Adjustments 0 qq CASH BALANCES JULY 1st Budget Funds 45 m Sinking Funds 1550500 2698000 2698000 000 11 475 00 15 505 00 PAYMENTS EXPENSE Interest On Fixed Debt Q qqq NONCOST Fixed Debt Bonds General Q CASH BALANCES JUNE 30th zssEsz s 1550500 1550500 2698000 2698000 Note There was no activity in this account in the fiscal year ended June oJ lybl897 STATE TREASURY STATE AID TO COUNTIES FORfROADS898 STATE TREASURY STATE AID TO COUNTIES FOR ROADS RECEIPTS i960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Regular4 81701303 4817013 03 Appropriation Special 450000000 450000000 Total Income Receipts9 317 01303 9 31701303 PAYMENTS EXPENSE Grants to Counties Under 1945 Fixed Distribution481701303 481701303 Under 1951 State Road Mileage Ratio4 500 000 00 4 500000 00 Total Expense Payments931701303 931701303 SUMMARY StateAid Grants to Counties are made through the office of the State Treasurer but prior to the year ended June 30 1951 were reflected in the reports of the State Highway Department Funds for these payments in the fiscal year ended June 30 1961 were provided by State Appropriation of 481701303 for Grants to Counties under 1945 Act provided fixed distribution and 450000000 under 1951 Act making distribution based on Public Road Mileage Ratio In the Schedule of these Grants in the within report are shown by Counties 1Grants under 1945 Fixed Distribution Act 2Grants under 1951 Public Road Mileage Ratio Act 3Total Grants in Year ended June 30 1961 4Public Road Mileage in County as of July 1 1960STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1961 899 m State Aid to Counties I COUNTY Under 1945 Act Appling 3807469 Atkinson 2760969 Bacon 2156295 Baker 2225120 Baldwin 1884071 Banks 2057360 Barrow 2421762 Bartow 3686104 Ben Hill 2501648 Berrien 3944811 Bibb 2310844 Bleckley 1799886 Brantley 2813509 Brooks 3886535 Bryan 2842390 Bulloch 6446557 Burke 7500000 Butts 1846278 Calhoun 2140625 Camden 2603040 Candler 2484441 Carroll 5009745 Catoosa 1750000 Charlton 3211399 Chatham 2700132 Chattahoochee 1750000 Chattooga 2245399 Cherokee 40 216 23 Clarke 1750000 Clay 1750000 Clayton 1910187 Clinch 4476664 Cobb 3591778 Coffee 3984139 Colquitt 4377421 Columbia 2470922 Cook 1872087 Coweta 3769062 Crawford 2457403 Crisp 33 24L 61 Dade 1869015 Dawson 27 833 97 Decatur 4391862 DeKalb 4457307 Under 1951 Act 46 96022 26 252 20 28 725 95 19 070 33 20 281 90 24 343 75 20 84113 42 444 42 20 976 76 39 295 55 25193 47 18 753 02 26 560 91 37 572 83 14 803 01 61 937 83 61 451 99 18 320 82 19 210 52 17 089 00 22 692 89 60 09416 16 201 33 16 726 65 19 789 99 4 885 25 25 750 67 42119 51 13 989 73 11 546 35 21 42717 30 777 62 56 220 58 48 698 63 49133 36 21 080 50 23 821 97 38 837 04 20 603 27 30 789 76 14 316 67 16 520 67 41 002 58 45 534 07 Total 85 034 91 53 861 89 50 288 90 41 321 53 39122 61 44 917 35 45 05875 79 305 46 45 993 24 78 743 66 48 301 91 36 751 88 54 696 00 76 43818 43 226 91 126 403 40 136 451 99 36 783 60 40 616 77 43119 40 47 537 30 110191 61 33 701 33 48 840 64 46 791 31 22 385 25 48 204 66 82 335 74 31 489 73 29 046 35 40 529 04 75 544 26 92138 36 88 540 02 92 907 57 45 789 72 42 542 84 76 527 66 45177 30 64031 37 33 006 82 44 354 64 84 921 20 90 10714 Public Road Mileage in County 927 91 518 73 567 61 376 82 400 76 481 02 41181 838 68 414 49 776 46 497 81 370 55 524 83 742 42 292 50 1 223 86 1 214 26 362 01 379 59 337 67 448 40 1187 43 32013 330 51 391 04 9653 508 82 832 26 276 43 228 15 423 39 608 15 1110 89 962 26 970 85 416 54 470 71 767 40 40711 608 39 282 89 326 44 81019 899 73900 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1961 State Aid to Counties Under COUNTY 1945 Act Dodge 42198 01 Dooly 42 34242 Dougherty 23102 29 Douglas 2161213 Early 31 65619 Echols 26 310 00 Effingham 5107760 Elbert 33 01424 Emanuel 6096497 Evans 18 094 08 Fannin 19 885 36 Fayette 23805 90 Floyd 3424325 Forsytn 23 61540 Franklin 30 900 35 Fulton 7500000 Gilmer 27572 82 Glascock 17 500 00 Glynn 24 798 32 Gordon 26509 72 Grady 4575599 Greene 29895 63 Gwinnett 46 250 67 Habersham 2812586 Hall 3759230 Hancock 3104783 Haralson 29 520 79 Harris 37 254 32 Hart 28 669 70 Heard 26 61725 Henry 32 24612 Houston 26 949 09 Irwin 2258303 Jackson 29102 93 Jasper 37 595 37 Jeff Davis 25071 77 Jefferson 57 867 87 Jenkins 22 524 65 Johnson 23197 54 Jones 27 327 01 Lamar 1750000 Lanier 31063 20 Laurens 6465200 Lee 26 869 20 Public Road Under Mileage in L951 Act Total County 44 658 04 86 856 05 882 42 37 646 72 79 98914 743 88 19 414 47 42 516 76 383 62 22 158 47 43 770 60 437 84 35 011 53 66 667 72 691 81 15 529 75 41 839 75 306 86 27 860 03 78 937 63 550 50 36101 64 69115 88 713 35 54 005 95 114 970 92 1 067 13 15 815 69 33 909 77 312 51 23 123 57 43 008 93 456 91 22 71617 46 522 07 448 86 41 612 92 75 85617 822 25 25 626 68 49 242 08 506 37 31 923 40 62 823 75 630 79 80 578 50 155 578 50 1 592 19 25 262 80 52 835 62 499 18 11 793 83 29 293 83 233 04 17 657 85 42 456 17 348 91 32 739 71 59 249 43 64692 37 165 44 82 921 43 73437 24 964 21 54 859 84 493 28 56 847 62 103 098 29 1 123 28 25 815 95 53 941 81 510 11 49 191 05 86 783 35 971 99 26 663 14 57 710 97 56 85 31 846 98 61 367 77 629 28 31 379 86 68 63418 620 05 32 86117 61 530 87 649 32 23 941 41 50 558 66 473 07 37 319 29 69 565 41 737 41 25 608 46 52 557 55 506 01 27 772 48 50 355 51 548 77 36 863 30 65 966 23 728 40 27 788 67 65 384 04 549 09 28 248 20 53 319 97 558 17 38 474 68 96 342 55 760 24 24 343 75 46 868 40 481 02 25 918 18 49 115 72 512 13 24 022 89 51 349 90 47468 19 036 93 36 536 93 376 16 15 342 00 46 405 20 303 15 65 566 98 130 218 98 1 295 57 22 593 20 49 462 40 446 43 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1961 901 State Aid to Counties Under Under COUNTY 1945 Act 1951 Act Liberty 3699010 1304285 Lincoln 2160904 1488196 Long 1929236 1368052 Lowndes 4685902 4459123 Lumpkin 2286878 2043879 Macon 4827238 2976140 Madison 2991407 3536934 Marlon 2333273 2239886 McDuffie 2394723 1931730 Mclntosh 1785749 1095676 Meriwether 4339322 4358159 Miller 1750000 2360942 Mitchell 4882544 4148184 Monroe 3975843 2811358 Montgomery 2317910 2098030 Morgan 3038724 2572435 Murray 2007585 2413676 Muscogee 2707813 1937955 Newton 3529098 2728866 Oconee 1782062 1655458 Oglethorpe 2855604 3191935 Paulding 3230142 3244416 Peach 1750000 1308738 Pickens 2820575 2309979 Pierce 2310843 2964753 Pike 1839825 2152738 Polk 2231880 3118856 Pulaski 1962112 1793872 Putnam 2624855 1967055 Quitman 1750000 883120 Rabun 2032166 1875453 Randolph 2173809 2509124 Richmond 3804396 2688379 Rockdale 1821391 1477619 Schley 1750000 1336118 Screven 6054713 3783802 SeminoleV 1939375 1896557 Spalding 2195009 24437 88 Stephens 2010965 2131786 Stewart 2005127 2019131 Sumter 3859089 3452822 Talbot 3128441 2219187 Taliaferro 1750000 1141325 Tattnall 3731577 4534378 Public Road Mileage in Total County 50 032 95 257 72 36 491 00 294 06 32 972 88 270 32 91 450 25 88110 43 307 57 403 86 78 033 78 588 07 65 283 41 698 88 45 731 59 442 59 43 264 53 381 70 28 814 25 216 50 86 974 81 86115 41109 42 466 51 90 307 28 819 66 67 872 01 555 51 44159 40 414 56 56 111 59 508 30 44 212 61 476 93 46 457 68 382 93 62 579 64 539 21 34 375 20 32711 60 475 39 630 71 64 745 58 641 08 30 587 38 258 60 51 305 54 456 44 52 755 96 585 82 39 925 63 425 37 53 507 36 616 27 37 559 84 354 46 45 91910 388 68 26 331 20 174 50 39 07619 370 58 46 829 33 495 79 64 92775 531 21 32 99010 291 97 30 86118 264 01 98 38515 747 66 38 359 32 374 75 46 387 97 482 88 41 427 51 421 23 40 242 58 398 97 7311911 682 26 53 476 28 43850 28 913 25 225 52 82 659 55 895 97 902 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1961 State Aid to Counties Under Under COUNTY 1945 Act 1951 Act Total Taylor 3210478 2782511 5992989 Telfair 4510461 3021991 7532452 Terrell 2289950 2556949 4846899 Thomas 5485065 3972724 9457789 Tift 2538210 3108481 5646691 Toombs 3416337 3167794 6584131 Towns 1750000 898100 2648100 Treutlen 2315452 1944888 4260340 Troup 3295279 3360613 6655892 Turner 2446649 2673349 5119998 Twiggs 2891857 1990790 4882647 Union 1939683 2350820 4290503 Upson 2289336 2571575 4860911 Walker 3576415 3671097 72475 12 Walton 3077437 3671806 6749243 Ware 4260973 3782385 8043358 Warren 2837166 2114680 4951846 Washington 6036276 4644806 106810 82 Wayne 3294972 4013363 7308335 Webster 1750000 1404287 3154287 Wheeler 2616252 2202790 48190 42 White 1753795 1881628 3635423 Whitfleld 2302855 2920217 5223072 Wilcox 3215702 3059897 62755 99 Wilkes 2580918 2693086 5274004 Wilkinson 2744376 2449001 5193377 Worth 4226560 4770518 8997078 Aid in Year Under 1945 Act481701303 Aid in Year Under 1951 Act 450000000 Total Aid to Counties Total Public Road Mileage July 1 1960 317013 03 Public Road Mileage in County 549 81 597 13 505 24 784 99 614 22 625 94 177 46 384 30 664 04 528 24 393 37 464 51 508 13 725 39 725 53 747 38 417 85 917 79 793 02 277 48 435 26 371 80 57702 604 62 532 14 483 91 942 63 88 917 70903 STONE MOUNTAIN MEMORIAL COMMITTEE904 STONE MOUNTAIN MEMORIAL COMMITTEE RECEIPTS i960 196i INCOME FROM STATE REVENUE ALLOTMENTS Appropriation aoo 728 100 qq Budget Balancing Adj ustments 784 717 50 146 904 70 Total Income Receipts 78471750 87500470 CASH BALANCE JULY 1st Budget Funds 552 75 478i96405 78527025 135396875 PAYMENTS OUTLAY Rents 17857500 37392865 Contracts 12773120 25726690 Total Cost Payments 30630620 63119555 CASH BALANCE JUNE 30th Budget Funds 47896405 72277320 78527025 135396875905 STONE MOUNTAIN MEMORIAL COMMITTEE SUMMARY INTRODUCTION The Stone Mountain Memorial Association was created as a body cor porate and politic and an instrumentality and public corporation of the State under provisions of Act of the General Assembly approved February 21 1958 and amendment thereto approved March 17 1959 The Legislative Act creating the Association provides that the Association shall be composed of the Secretary of State the Attorney General the Chair man of the Public Service Commission the Commissioner of Agriculture and three members to be appointed by the Governor the first three appointees so named to be appointed for terms of one two and three years as designated by the Governor and all appointments made thereafter for terms of three years Under provisions of Act of the General Assembly approved February 21 1958 House Bill No 946 the Governor of Georgia and Stone Mountain Memorial Association a body corporate and politic created by said Act were authorized to acquire property including Stone Mountain and property adjacent thereto consisting of not more than 2500 acres at an expense of one and onehalf million 150000000 dollars located in DeKalb County Legislative Act of February 21 1958 was amended by Act of the General Assembly approved March 17 1959 which reads in part as follows b To acquire Stone Mountain and such surrounding area as the Association may deem necessary for the proper development of Stone Mountain by purchase from the owner or owners thereof and to pay therefor such price as may be agreed upon By Executive Order issued under authority of Section 40305 Georgia Code Annotated on the 17th day of March 1958 the Secretary of State the Attorney General the Chairman of the Public Service Commission the Commissioner of Agriculture Mrs L H Lyle Scott Candler and Price Gilbert Jr were appointed and constituted the agents of the Governor of Georgia to act collectively to acquire property subject to the laws pertaining to the acquisition of property by the State and to disburse funds for these purposes Members of the Stone Mountain Memorial Committee at June 30 appointed under Executive Order referred to were Matt L McWhorter Chairman Stone Mountain Memorial Committee Atlanta Ga 1961906 STONE MOUNTAIN MEMORIAL COMMITTEE Ben W Fortson Jr ViceChairman Secty of State214 State Capitol Atlanta Ga Phil Campbell Secretary Commissioner of Agriculture Agriculture Bldg Atlanta Ga Crawford Pilcher Public Service Commission Chairman Crawfordville Ga Brooks Pennington Madison Georgia Eugene Cook Attorney General 132 Judicial Bldg Atlanta Ga Mrs L H Lyle Box 265 Jonesboro Ga The within report covers an examination of the accounts of the Stone Mountain Memorial Committee for the fiscal year ended June 30 1961 FINANCIAL CONDITION At the close of the fiscal year on June 30 1961 the Committee had a surplus of 2277320 available for operations and 70000000 available for Authority rents subject to budget approvals and reported no outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State funds allotted to the Stone Mountain Memorial Committee with which to meet expenditures approved on budget as provided by law amount ed to 87500470 for the fiscal year ended June 30 1961 The 87500470 funds provided as the current years allotment of State funds together with the 47896405 cash balance on hand July 1 I960 made total funds available in the period under review 135396875 From the 135396875 available funds 63119555 was expended and 72277320 remained on hand June 30 1961 the end of the fiscal year Included in the 63119555 expenditures is the amount of 37392865 paid to the Stone Mountain Memorial Association as rent under agreement as quoted in this Summary and 25726690 paid for purchase of property Rental agreement between the Stone Mountain Memorial Committee and the Stone Mountain Memorial Association is quoted as follows 907 STONE MOUNTAIN MEMORIAL COMMITTEE GEORGIA FULTON COUNTY This agreement entered into this 10th day of November 1958 by and between the STONE MOUNTAIN MEMORIAL COMMITTEE as created by Executive Order dated the 17th day of March 1958 said Committee is comprised of the Secretary of State the Attorney General Chairman of the Public Service Commission Commissioner of Agricul ture Mrs L H Lyle Scott Candler and Crawford Pilcher as Agents of the Governor to act on his behalf and the STONE MOUNTAIN MEMORIAL ASSOCIATION a body corporate and politic as created by Act No 57 of the General Assembly of Georgia of 1958 WITNESSETH Now therefore and in consideration of the premise and in compliance with Article 7 Section 6 Paragraph 1 of the State Constitution the STONE MOUNTAIN MEMORIAL COMMITTEE does hereby contract to pay to the STONE MOUNTAIN MEMORIAL ASSOCIATION rental for services rendered in an amount equal to the moneys expended in the carrying out of the intent of the Legislature that authorized the Governor to acquire Stone Mountain and any other property adjacent thereto and to construct reconstruct lay out repair develop improve maintain manage and operate Stone Mountain and property adjacent thereto as a Confederate Memorial which service is to be performed by the STONE MOUNTAIN MEMORIAL ASSOCI ATION The STONE MOUNTAIN MEMORIAL COMMITTEE further agrees to immediately pay to the STONE MOUNTAIN MEMORIAL ASSOCIATION as initial payment of rent an amount to be determined by the parties to this contract to be the amount necessary to compensate the Association for initial services rendered the first month of operations The Committee further agrees to pay rent to the STONE MOUN TAIN MEMORIAL ASSOCIATION in an amount equal to all moneys already expended in carrying out the services for the Committee STONE MOUNTAIN MEMORIAL COMMITTEE By Matt McWhorter Chairman Signed Phil Campbell Secty Signed STONE MOUNTAIN MEMORIAL ASSOCIATION By Matt McWhorter Chairman Signed Phil Campbell Secty Signed Approved by Marvin Griffin Signed GOVERNOR908 STONE MOUNTAIN MEMORIAL COMMITTEE GENERAL J Phil Campbell Commissioner of Agriculture is bonded for 5000000 as Secretary and Treasurer of the Stone Mountain Memorial Committee Bond is written by the Hartford Accident and Indemnity Company 3333781 dated May 13 1958 and the condition of the obligation is as follows Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required by him in his official capacity as Secretary and Treasurer of the Stone Mountain Memorial Committee and which may be required by law and shall faithfully account for all monies and fees coming into his possession by virtue of hs office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office then the above bond to be void otherwise to be of full force and effect A Q Atkinson is bonded for 5000000 as Accountant of the Stone Mountain Memorial Committee with the Hartford Accident and Indemnity Company bond 3359756 dated July 1 1958 The condition of the obliga tion of this bond is the same as that quoted above for bond 3333781 All funds disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the members and staff of the Committee for the cooperation and assistance given the State Auditors office during this examination and throughout the year909 TEACHERS RETIREMENT SYSTEM910 TEACHERS RETIREMENT SYSTEM RECEIPTS i960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 750000000 Budget Balancing Adjustment 172500000 Transfers Other Spending Units 18359 NONINCOME Public Trust Fund Contributions Members 684478201 State Contra Budget Fund Payment 9076 332 36 Interest on Investments 4 925 998 25 Private Trust Funds CASH BALANCES JULY 1st Budget Funds 574360 Public Trust Fund l 56177954 Total3163945217 PAYMENTS EXPENSE Personal Services 11852232 Travel 149327 Supplies Materials 365038 Communication 3 544 69 Publications Printing 71489 Repairs 457 46 Rents 1340227 Insurance 73 07 Pensions Benefits To Public Trust Fund 907633236 Pensions Benefits To Emp Ret System 559697 Equipment 74210 Miscellaneous 125 80 Total Expense Payments 922465558 OUTLAY Equipment 744 06 NONCOST Public Trust Fund Benefits Pensions 310973230 Investments 1527625479 CASH BALANCES JUNE 30th Budget Funds 516037 Public Trust Funds 402290507 Private Trust Funds 1961 9 225 000 00 763 839 38 210 29 7 504 245 59 9 830 341 89 6 149 319 75 4000 5 160 37 4 022 905 07 37 500 641 76 124 446 36 1 791 93 5 371 06 3 934 67 862 90 470 47 13 834 66 40000 9 830 341 89 5 896 66 164 60 121 85 9 987 637 05 816 25 3 330 616 92 18022 312 57 5 336 16 6 153 882 81 4000 Total 3163945217 3750064176 From report by Osborn Clary Co C P A911 TEACHERS RETIREMENT SYSTEM BENEFIT FUND BALANCE SHEET AS AT JUNE 30 1961 ASSETS Current Assets Cash on Deposit Due from State of Georgia Investments LIABILITIES 6 153 882 81 186 791 53 6 340 674 34 145 570 439 91 151 911114 25 Current Liabilities Annuity Savings Fund Active Members5253663866 Lost Membership 49860545 Special Annuity Saving 12 707 05 Members in Local Systems 295 623 53 Inactive MembersVested Interest 101 82018 No Membership Members 914a 05 Undistributed Contributions 16 60618 Annuity Reserve Fund Pension Accumulation Fund Pension Reserve Fund 5347114910 3 034 485 77 95 177 836 31 227 643 07 151 911 114 25912 TEACHERS RETIREMENT SYSTEM Atlanta 9 Georgia September 12 1961 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir We have made an audit of the accounting records of the Teachers Retire ment System of Georgia Expense Fund for the year ended June 30 1961 and submit herewith our report together with the relative statements The General Assembly of the State of Georgia in its 1943 session enacted the Georgia Teachers Retirement Law A constitutional amendment au thorizing the State to carry out the provisions of the Teachers Retirement Act was ratified in the August 1943 General Election The new constitution adopted in the election of August 1945 included the same provisions as the 1943 Amendment The Act established a board of trustees which is respon sible for the administration of the System Our examination consisted of a verification of receipts and payments of the Expense Fund for the year under review as hereinafter described A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented Cash available by regular appro priation was 922500000 Cash received was verified by direct communica tion with the State Treasurer Payments amounting to 17417443 for the year ended June 30 1961 were verified by comparison of paid checks with the cash book entries The vouchers and supporting data were inspected The cash balance 537616 on demand deposit was verified by direct communication with the depository The Fulton National Bank At lanta Georgia Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS913 TEACHERS RETIREMENT SYSTEM Atlanta 9 Georgia September 20 1961 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir In accordance with your instructions we have made an audit of the accounting records of the Teachers Retirement System of Georgia Benefit Fund for the year ended June 30 1961 and submit herewith our report together with the related statements The Georgia Teachers Retirement Law was enacted by the General Assembly of the State of Georgia in its 1943 regular session A constitutional amendment was adopted authorizing the State to carry out the provisions of the Retirement Act which was ratified in the August 1943 General Elec tion The provisions in the new Constitution ratified in the August 1945 General Election are the same as in the 1943 Amendment The Act passed by the General Assembly provides for a retirement system for aged and incapacitated teachers who qualify for benefits a board of trustees to serve as a governing body and a method of financing the system All teachers in the public schools of the State are automatically admissible as members and it has been determined by proper legal authority that certain State employees actively engaged in educational work are also eligible to participate The Board of Trustees consists of seven members If a vacancy occurs it shall be filled for the unexpired term by the remaining trustees The trustees serve without compensation but shall be reimbursed for all necessary expenses that may be incurred through service on the Board of Trustees The Board of Trustees shall elect one of its members as chairman and shall elect a secretary who is not one of its members The elected and qualified members of the Board of Trustees as at June 30 1961 were as follows Honorable B E Thrasher Jr State Auditor Honorable Zack D Cravey Comptroller General Honorable James A Blissit Treasurer Board of Regents Mrs Esalee Burdette Classroom Teacher 914 TEACHERS RETIREMENT SYSTEM Honorable Frank M Hughes Secretary Georgia Educational Asso ciation Honorable Ralph E Hood Superintendent Glynn County Schools Honorable James S Budd Jr Vice President The Citizens and Southern National Bank Atlanta Georgia The officers elected by the Board of Trustees were as follows Mrs Esalee Burdette Chairman Honorable James A Blissit Vice Chairman Honorable G E Pittman Executive SecretaryTreasurer Our examination consisted of a verification of asset and liability accounts and receipts and payments as hereinafter described for the fiscal year ended June 30 1961 We made verification of controls and postings of system reports to the books of original entry We also balanced salaries paid and contributions received with control accounts ASSETS The balance sheet showing the financial condition of the System at June 30 1961 is presented The cash balances on demand deposit 615388281 were verified by direct communication with the depositories The account with the Citizens and Southern National Bank Atlanta Georgia is secured by 50100000 of U S Government obligations on deposit with the Federal Reserve Bank of Atlanta Atlanta Georgia Investments 14557043991 are comprised of stock bonds deposits in Federal Savings and Loan Associations promissory notes and mortgages secured by security deeds All stocks bonds notes certificates of deposit and mortgages held for safekeeping by the Trust Department of the Citizens and Southern National Bank Atlanta Georgia were inspected by us Se curities held for safekeeping by the Custody Division Morgan Guaranty Trust Company of New York New York were confirmed by direct communi cation with the custodian The balance due from the State of Georgia remainder due for the State contribution of 6 salaries reported by local systems 379153 represents the I and 793 on State915 TEACHERS RETIREMENT SYSTEM LIABILITIES The Annuity Savings Fund 5347114910 represents an accumulation of contributions from members with interest earned through June 30 1960 Interest in the amount of 154435077 has been credited to the individual members for the year ended June 30 1961 The Annuity Reserve Fund 303448577 represents a reserve for all annuities in force as at June 30 1961 The Pension Accumulation Fund 9517783631 is the accumulation of employers contributions State matching funds investment income and profit or loss on sale or recall of investments after adjustments for interest overpayments benefits refunds etc The Pension Reserve Fund 22764307 is the amount held in reserve for all pensions granted to members not entitled to credit for prior service RECEIPTS AND PAYMENTS A comparative statement of receipts and payments for the years ended June 30 1960 and June 30 1961 is presented The net income for the year under review was 15514266039 The matching funds received from the State of Georgia in the amount of 960034189 were drawn on requisitions submitted by the System The amount estimated was less than the amount due resulting in a balance due from the State of Georgia of 18679153 Bonds covering employees of the System were presented for our inspection and were as follows NAME POSITION COVERAGE AMOUNT G E PittmanExecutive Secretary TreasurerFaithful Performance 5000000 Martha W Pirkle Senior AccountantFaithful Performance 2500000 C H SkipperTabulating Executive A Faithful Performance 2500000 Barbara J Smith Senior Accounting ClerkFaithful Performance 2500000 All Other EmployeesFaithful Performance 1000000916 TEACHERS RETIREMENT SYSTEM The minutes of the meetings held by the Board of Trustees for the year under review were examined and found to be in order In our opinion the accompanying Balance Sheet Statement of Funds and Statement of Receipts and Payments correctly present the financial position of the Teachers Retirement System of Georgia at June 30 1961 and the results of its operations for the year then ended in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS917 TEACHERS RETIREMENT SYSTEM o o o o o o o O D CD O CD CD CD o o o o o o O O O O O Q o o o o o o o o o o o o O O t O O vC rt rH lT2 OS M o o o d cd cd d o cd cd o o o o o CO O 00 rH CD t O O O Q 00 lO o o o o o n in ic ifl io o O O 0 CO O 00 in io w w m o w t oj m to w m co O CO f W N N Ol N ID H 03 N fc rH H M t w Pi W H H H S5 X owoooooinsoincooaoo lO oi a 0 iH 5 H p fc CO 1h W S Ei W P w W 2 H w fc n Xfl 05 W r i 11 so rH CO CM CO CO to OS CM in 55 m fH 11 co lO N r rH t ifj o fo CD CD CO CD X rH rH O O CD CD CD CD HrHrHinOrHinOlrH rH CO M rHrHOVnDCOrHrHOlt m CD d oi o n co P pH rH rH rH o p p p pq W m rfi rn m rn en 0J CU CD 0 cu ki U m rH rH CD QJ C dj CU CU CJ cc UJ 0J UJ KJ s a S3 3 o BWffl yl yi S3 s o o pq m yi en a o pi a o o yi yi yi ti ti S3 S3 S3 o o o pq pq PQ 0 a a o m VI St s A S3 33 pq rn PS o yi rt 01 03 01 M yi yi O pq pq pq f p5 0 3 HI Cfi C3 c3 c cS CU D CD r3 yi tl o3 o3 ai a 2 3 yl yi 03 03 a ai 3 0 3 3 3 yi yi o3 o3 ai PS 3 yi yi 03 o3 ai ai O3O3O3o5o3O3O3O3O303 pppppPPPPP P p 03 03 P P S3 o O a o o cci pq i i M O o o A 5 o o S3 PJ o O 3 pq W Ol W M O o A 0 S3 o D o o 03 O918 TEACHERS RETIREMENT SYSTEM w tf ID O rf o ti O Pi o o o o o o S 2 o o o o 05 o C3 O SO H c o is OS pH rH Ei 0 a f w M W H H H S w fa fa h i K4 EH fa W H W fa n S fa fa ls Eh xn fa f 60 f 60 Mtotrtoptit6oa6oS60 Q O O lH fH O O O rH O ffifircorl a n o cfi o Q w o 03 o h o o o 3 5 3 o a j pi S 0 O pi o o fl 03 D 60 a o O a j O S h J o J3 t h o 03 a a A A O D O 5 O o o O fa rt o fi 3 03 fi 3 a a o O fa 03 o a Oj o a a n 03 3 0 Q fa 0 a o pq o a ps o O a a o o 5 o OJ 0 o 42 0 o o o fi So o 01 o o O 00 T t t fi 60 60 o o 43 C o ii n o fi o fi CO CO 03 rtf 60 60 O 0 0 pi 0 a pi O O a 60 a a n o 15 hl TEACHERS RETIREMENT SYSTEM 919 O Ec w O O o o o H o o o p o o Q 1 88 o o o o O in CD CM rt O c o B o o o o o o o o o Q B o GO o o o o m CM o o o 1 in CO CO 03 lO H CO f W Pi H w H H lH c4 in n cxi co o o o CO CO Q en iH g H P fc eo 1 W H Eh 02 H M 2 h1 in P H H S3 M 02 w w in t q O O CO 00 So M o CD 0 q o O 02 rj CD q H O OS d q g u o fl pi o3 1 So a 0 q h q If rj CD 2 S O S 12 S 3 h q Jh o o 3 q o n q q o q q d q o PP 0 q o q 60 q q pq O 4H w o lO q 60 q o CO 3 q o PP CO CD q q CD CD P4 o 60 60 n q CD CD C3 P rH c3 c3 o d 60 q q pq A 60 q o d d ft q o o PP CD CD q q q a Pd O i o O o CO CO CD oi CD J H 03 03 CO CO A in O 03 CO i o Cl tr 60 T T 60 1 2 J S o ci d 1 q in o d pp C o CD q PP q CD q q o q 60 q d q PP CO co K d m P q 60 q d q PP CO q P920 TEACHERS RETIREMENT SYSTEM O Eh CO O O w O O 1 o o o o o o o o O CO Oh o o o o o o o t m o o o H CO Tf iD O iO h tJ h M w CO o CO g o 05 t O o lO Q CO ro o f Cft it lO w X t CM H CO lO GO 00 CD Eh H W Eh O lO CO O Oi t O O CM co h co in m ixi W lO M CO tH tJ w H m CO Eh H s H GO w is H H s a Eh CO M 13 T3 Tf CO c H O O PP m CD cd 3 3 hi q a Jh GJ a t a CD x 0 o fi 60 q is p en q Pi CD O M r Pi CD IS J c bo co GO1 g o a d o a c pi O s s E CD CM t 00 i Pi rt o I 00 Xi 60 Pi o cd a 1 CD CD D 4 00 C 60 rH Pi O I Cd a CO o w cd So M O CD 0 CO CD PI Pi CD o g cd 0 0 CD J I cd D cu 13 Tl fl q cd o 00 q 03 60 00 g2 Sh I l M o q Pi cd ft Pi 3 q q CD PL q pi O o d q cd o M q CD 3 cd cd in oo oj co m 60 oo oo oo oo P i i i i o H J L J J oo t co in H CD CO CD CD 60 60 CS Cd 60 60 M J J J o o Ph jx fn o a o c q r cd cd ft ft s s s a q o ccj o 0 Cm cd cd a a cd cd cd cd o O O in M CD CD o o Pn Ph cd cd a a cd cd cd cd o q O B q K P3 S CD d X3 pj 0J Ohlfl Ph J CD cd q nj S2fl S Md 2 a u cd otmsam 921 TEACHERS RETIREMENT SYSTEM o o o CO CO H M W oooooooooooo oooo oooooooooooo oooo oooooooooooo oooo o o o o o o o o o o o q o of o o mriiniooomiooooo gcooo o o o o o o o o o o lO IO o o o o o o S O IO O o t o CD 00 ID o o LO rT 00 rl CO o o z o o o g Q o o io m o o MblOlOOlOttQOOip OtCOOOCQOOCDOlOiOt00 ioarcocdcDDoiotco CD CO nl rH rI CM rH CO CO CO 05 O rH O O O CO IO O lO lO CO CM o cm t a co H N t D H W ftf W W H H H fctf rt lO0 b W Ifl lO lO t t CM CO H f t N CO m m O W N co in t h COmCMCOCOCOTCOCOlO in m m t o in o o cm t co in w in in h co co co co iri iri R r3 X H t3 55 Ik H H s lH H U K H W X W fc m H o M P W 2 H 03 CO CO CM t IO H W CO t CO t CO CO t I I I I I I iI rH rl rH in I o m CM Oi CO CO CO CO CO O CM t O ih Q CO CD CO t CO CO in ri rH m m iH I I i i i i i i i i i i i i 4rHrH CDOlWciwNOCOON O OJ N WN tCO J 1 rH rHiHHl Cfi m aj oj en tn tn en 2p CD CD CD D CD CD i fl Jh M JH Jh U i 1 d 3 3 0 2 2 3 J j j j J J g d d a a g g1 1 d to d d a m 3 CD CD CD D CD 0 S O O O p p p a 3 m m CDCDCDCDCDCDCD ebentur Debent FundD Sinking RPPRRPO M a d a d a asS OScaDiCOOJOOMO aaaaaaS ation D ng Fund Sinking mpany OOOOOOkTuo OOOQOO fl a o3d gf p p p p p P ft M BO M 60 M M S DCODCOOOUa n ii o O also Lj iH H HrlpHtr1 M gtHEHHBHSg p t3 d t3 d d d go o t cd o o r a s in M I Com ne an ne an ne an ne an ne an nean ric Pi rvice ndD porat any o id El yoOOOOOftci Z o ft 3 fl cj d w So 9 Mpftpftftp a ijoooocpaoaoaoW O w o frt Chemi Stores InumC ican G IaoSaooaoaiflp jOddddddf1 oo o R u o j d C fi C S h is O Assessesc 335 a lj d J 1 J j J P rt fl o 00 CO O 60 60 g cS c3 d 60 60 ii H H O O M 3 en tn H s ft PC3 a a s oop Hi il d d d o OS si w h Si O O M co en cd 03 C3 to en co d cd o J o CD rt CD O a bug d 60 m a o fl 03 O i K ti ti ti H d d fl cd ccj cd o3 c3 ft ft A ft ft a a a a a O O O O o O O O O O 3 h d d d ao ao o a a a J j j j CD CD CD a a a en en CD CD fl d d d HH M J 4J J i cj d c3 cci d cd o o o o o o o o o o in eo en tn en en en en en en d g922 TEACHERS RETIREMENT SYSTEM o c o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o CO co o o CM in o th t 03 co o o o o m 10 m nn to 00 o o x cm m CM tO rH o n no o o o r Q o o CO o o o a IC3 o in T Q o o lO cm CO en O 95 to CO m o CM r1 CO rrr eo CO t t X lO i1 CM T o in o o J rj lO m to to cm to ii h n fH o m ih Eh s W Eh in in cm m t tO CM CO in O CM O O rH O in m o t o CM o oo in ti Tt in t t th CO tf o P s m 39 H w S Eh W w 5h w H 15 H oo o o iH CD b cc en BO CD j H in q o a 0 Q CO X J P x q a aS 03 ft ft a a o o D D fi BO BO 3 3 CD o 0 q en j o3 o CD C 5 P q 03 ft a o 0 a 09 o 03 8 c3 3 03 i 4J J t J fl q 03 03 j j j j omnototOM co t co io hnoiom hn as oo oo ijiiSiiiSiii tI m iI l P iI iI iI P i h O O II I I tl I I I M I I I COHtlOlfltOMOW CD BC M a OS ft a O D O C3 o CCS o O q C 03 CD q cc ft s O o a o c o CD CO ti S 5 q 03 ft a o Q CD a o q 03 CD BO 2 g q 03 pq o CD BO 03 BO N Ml ccs at j o q i Q P 03 CD 3 ftP XI o O ij CD CD CD CD q 03 ft a o O BO s q o 5 a H 2 f1 D 2 P E CS CD CD BO B0 CCS 03 00 B0 o o Ph xi q q 03 aS ft ft a a o o o o J q q BO BO S c ctS ccS H in CD CD o o Ph Pm cc 03 q q CD d H iS S R P S TD Cu CD S3 CD c q ro CtS CD JO CD CD q o o o q 2 03 J fi CD O O C 03 O in ft O h ft o s O CD CO CD q OS O D O ctS ctS D O CCS CD D O q CC ft a o O ct J d cc ft a o O rt t ft a q 5 CO TD CD 0 q o3 q O h o CD CO O923 TEACHERS RETIREMENT SYSTEM 03 O H co O O o o H o o l o o 3 o o o o o o o 03 CM m CM 8 o c o o c c o o o o o o o o o o o o o 5 o O c o o o c o o o o c o o o o o o s o Q o o Q o o o o o o o o Q o o o 5 o o o o o o o o o o o o o Q 5 o CD O m o CM o o o 55 o m CM o o CO CM CO OS CO CO o o m o o o g CO fc o m o lO CO in rH CO in rl N tO CO 53 CD O o m 55 CM CD in CM 00 CD oa dt r4 N O o o o o m o o o o c CD o in o o CO CM 8 m CM CO in CD m CO o o in X m 00 o CD S co ECM QO CD CD in CM X Of CO Fl CO CM 3 o co OJ cm co H L CO f W pu W W H CM H fc O N W lO N W ifl CO N CD H lO 00 lO o o lO OS O M Q t t o t t h o co co m rt TjJ iri CO CO CO CO Q CO i4 fc H D Sz CO lH H E S Ei CO Sz lH 15 w H fc H M ti CO w w aS ft a o o a PI o A ft CD O 03 a o 4 o Ph d a 03 O o O rH Ol O t t t CO tH cMcoinoiOCDiH o as N a ca ft a o O cu a i Pm s a cu CO D ci CO Q CO M 03 CO Pi o o N c ft u c o CD a o A ft 0 C3 at 13 cd CD 03 O o 25 V 4i s3 s o Ph q CD CD 0 CD CD Q Q o o a a o o h J 4 4 J 03 oj 03 o3 o3 O O ft a o o O O o o ft ft o o D O O 03 ft ft s a o CD i ri i 0 c3 c3 oj 03 03 CD O 03 03 CD CD 03 03 CD 4i PI g 03 3 Pi 43 P4 fH pn fn t b h h y I S S o H Hi M 2 rfH ft ft CD PN ca o s 3 fl o o3 T3 03 in in t ii t CO t t 50 C71 CO t CO CO O CO t CO pq o 13 03 CD 03 O O O O O O E1 o o o o o o O O fn 0 hj rft rft m rl rn r1 d OJ QJ 0 OJ 0J fH u M Ph U Fh C1J a 0 09 0J QJ CQ 0 CO CO CO CO 03 tfi Cfi Cfi Cfl Cfi fl 0J D 0 0 J H M H Jh Jh J 3 3 J J J 43 J PI Pi S el Pi Pi aj CD CD CD CD CD c XJ Xs P a CD CD CD CD CD CD ORPRQfl CD 6 CD CD 6 CD pi a a a a a a a a a a a 0 0 cj 0 j j j j j J 03 03 03 i s CO CO CO 0 0 0 en t3 co CO CO 00 0 0 0 03 03 c3 3S S S SB a a a a a a S 53 5 5 5 5 l o o o o o o O O O D O O924 TEACHERS RETIREMENT SYSTEM o o o o o o o o o o o o o o o o o o o o o 10 o o o t o o co ii m co o o o o o o o o o o o o o o g o o o o o o o g c o g g o g g o O O O o o o o o o c o S g c o o g o o o o o o o c o o to cr O CM CO CO o CO c LO CO o o CO g g 58 o CO o o CM CO o co o OS O t O O CO lO CO o o O O b tJ lO 0 O lO CO CO W N i co co co o o t O t CO O CO OJ lO t O lO o CM CO O t O iH OS O CO lO oT o 10 irT cm CM it t ft H k CO f H OJ H o m H H lO CO i CO w t H2 CO Tj 5 to lO lO lO lO lO o CM CM O CM CM to CO l rH CO lO lO CO rj lO CO lO lO CO Q m fH H fc H H Q o IH hH S P3 P CO W W S H H a M CO Q IT n a CO c 0 r p a ir cc CO C3 CO 11 t 0 b CA CC t t t 00 a X t cc cc t CO X X CC X CD t b r lc IH 1 1 r 1 PH 1 H 1 1 1 CC 1 1 o rH 1 rH d 1 CN 1 1 cc 1 1 N 1 00 1 1 4 rH rH 1 CO 1 fc 73 d od CD l b 6 S3 O O CO CD b cd b CD bij cd bi j J 0 6 0 4 M O CD bX CD bi 60 cd 73 O X M cr cr a CO CD S J cd cd 4J 0 V 60 O 5 CD iz c O d P d S2 d to CO u s 1 0 QJ S CJ c H tH a J3 CD X3 bfl Ji 4 CO 0 CO H 5 c K CD 0Q a 2 CD CD Q d 0 4Ih c E E a S H O cr CO cr cd a CO CD z izi M 3 73 P a IZi J t 2 cd 4h 4H a B t 4J p d cd G o c c O a c O O Ph cd cd cd d d cr cd cd ft p fc S5S5 d CO P a P a ft Si it cd ft a f ft a ft a P 0 b i o cd cd CD c c 0 0 60 n d c a h CD CD ft a C 0 0 0 9 0 0 0 p CO Q O M cd C E o D cd cd ft P a a o c O C 1 p a c 0 aS 0 ft O E d 0 8 0 cd 0 a 0 0 d CO CD a 0 d CD CO CD cd CO i 0 3 cr Cd C 0 co O 0 d 0 cd j 0 CD P O P s Q g 60 O M bi 3 5 p a 60 cd H CD O Ph CD o 3 E CO CD o o fi CD U O 2 0 r W d CD bi cd bi t3 0 CO W d d CD CD 0 5 H T3 bj M C bj cd 73 cd 73 C3 CD 73 73 en P ft CD 3 73 cr P Eh P a a IS c P 73 cd u CD is 73 p cd M CD 3 d cd P S c K 3 K d CD O 41 CD Q CD c CD CD CD CD 3 CD 3 cr 0 0 C 5 0 0 3 3S a cd CD cd 3 cd cd cd cd cd i d H cd CD CD M CD T3 3 3 d 2 73 73 73 73 Cd CD E p cd cd p Cd a tt a c CD 4 3 a a a a a 0 O P 0 d 4 3 C 0 0 3 cd i P 0 cd 3 a a 0 a a 0 c a 0 a a 0 0 0 CO d 0 H CD CO d 0 CD CO C 0 CO C c CO CO d d 0 0 c O CO p 0 3 C cr p c fa cd cd c O o u 0 0 0 O O 0 0 D 0 0 0 0 O Q P Q Q TEACHERS RETIREMENT SYSTEM 925 O O Q O O O O O o o o o in o 10 o co o o ri H M M CO s o o o o o o o o o o o o o o o o c o o in d d 10 o M lO 1Q CO Ifi H M CO o o g o o o o o d d d d o o o o o o o o O rH O O m co o 10 o o o o o o odd OSS o o o fl N CO Tf rf CM rl o o o o d d o o o o to b o o Q O o o CD 03 Q o Q o o o o OS OS o lO o c o lO X d o o lO CM CD CO o lO fc lO cm fcco CO o IC OS OS CO X 55 lO fc00 free tf co 4 H 1t Tji 00 H lO w rH CO in H P3 W Z PS t t o m CO CO o fr co co co M lO lO lO O t M M W iCl iO t w CM CO CD O t w r CO 00 H CO CO CO lO lO CO CO CO CO CM Q p s P3 t2 H H is CO w S H W s 1 H fe 1 hH r1 2 H w lO H H lO I I I I rl W Tt lO an g d d 3 CD d d CCS C h n f co co co t co co os oS d oj a I o 4 o 0 d5 3 h d d d o 2 CD CD CO d o M s d W 83 tJ g ao 2 s d d c3 H P O a o d ft 2 H CO d co o d d a d Q g a g Cd m 5 2 o rt o CD a CD CD M O 03 m io h fH H OS 00 CO CD t 00 CD CD Q d i cm d a g CO tR o S m g g ccj o ft o S s S 03 fto o S O CC5 M cc f Ofl o d S p o d s E d d n d 1 P H c O us cd o as Pm cd ffi 3 co c3 d LO as as ft a d d d c as d 3 d d d d M O 0C T at S O d d S O O CD 53 S c3 cO O o o d ft ft d h H c3 O o o c B s o o ft Ph o3 5 d d o o 1 ft 1 ft d d a1 d H W d d o o c3 c M 1 O o ft ft M Li o 03 fl CSJ3 o O O w o 00 O C CD m in jh OS OS r fl m cd ss N Ph cS d os d ft cd 2 co ft w as CO J 03 u 03 o H o 5 P d 3 a s M OS o d CD O d C as as d c o h h h co S co d 03 as 0 0 O CO j as co d in J H d n CD CD h cd o d 03 ft 6 O O CD q rJ CD o 926 TEACHERS RETIREMENT SYSTEM Pi o H CO o O o o c o o o Q O O O o w o o o c c o O o o 5 p d Q c d d H d d d d O J o c c c s o o o o c o o o c o o o o 10 c IO o o o o d d d t o b o CM o c IO c IO o 11 V CD iO CM lO 55 Cll iO CM m CD o N o c o Q O o t o cm o CO o c o C o o o H ii d C d d d d d d IO d a oo Q c o io IO o lO CO o c c o o t tr o t O GO o o CD CD io io t ee CD DC lO od o r fH CM 11 CM iH S 888888888 888888888 ooooooooo t g d ig o o to o o lOOlOGOlOlOCilOO CM CD iI CO h Cy N r1 222otoo toioioioocMcMOio S25SfcltdrHdcxl OpBOOIONCDHOtO lOCMOiHTjHpHicQQlO co rjT t in co t io c c 14 i fH ri I H co w W El 53 io O IO IO O CM i lO CM CD MtTtiiricociinnioTf S o io COOOCOcfHtCMQOOCD lOCMCOcOTilOTlTlJTJ 9 CO fc eh 5 53 R 53 m 3 w 53 15 H co w co w H O 53 Q CO Q 55 O n i i i i i i i i I I I I I I I I i OiGpCpOOCOCOCOOOtS 00 i I I i I I i i COTtCOwtrtCDrH oj CD 60 3 0 tn M CO CD 3 CO CD CD In m 3 CO 1 cn CO CO CO tf CO CO en cn J bJD 0 D CD CD CD CD 0 CD a a d fl 2 3 i fci M M 3 d 3 3 H 0 H 3 h d P o tn CD 4 CD CD i J2 O i hp J J t J 3 4J j p S3 y C CD cd q 2 0 0 C C fl fl CD CD CD 0 0 PI CD a a CO a a S5 Q XI Xi 2 X2 i3 a X3 o M 3 0 T3 CO i O v CD CD CD CD CD CD a a s o j h cr d fl Q O OflPBflQfl Q 1 c t CD o CO CD p 3 E 05 CQ 1 J2 fl 3 h fl a o o CO co sons O O O o J J 4J c3 C3 c3 C a3 G C3 P 0 CT3 a 0 a3 S O a CD cS CD Si CO a CD CJ CO CJ 4J cd a cfO m a c d CD CX d 3 bo r a c i fi M M PM h h H Jh i 5 CD c fl o o o o o o C C C o S tM O c c o 3 Q 00 Q ft ft ft ft ft tt tt U tt ft ft 0 ft O o a a a o 00 fl o o o o o o C 0 c c w i 4a j 2 w 2 C fl a o o o CD CO o o O O O O CD CD CD CD o o o a O CD o CD o O CD O o d C3 ft CO CO E CC co n o o c CO 0 CO If CO O a a a a a a C 2 a a cd ft a o c O c o ft o 5 ft H CD o C3 ct3 ft ft c3 ctS aJ c3 j j j ft ft ft ft 01 ft 3 CCi ft CO K c CO c CO c cfl CO a CD ti ft c w v u qj m 31 o o o o o o o o o o y o a J CD O CJ CD O CD O CJ CD o o CD a CD a o tn a ft s c ft B c 2 E C ft fl a g CO o ft O CD O o CD CJ o CD P en en CO CO CO CO CO tn cn tn o A Ju O O O a d a 2 CO fl fH fH tH fH JH U h M h h fi ft a o a d H cO CO o o o o o o o o J J J O O o O c c c o C Q c 43 O ft CD CD CO 3 CD CD CD a a a gasssgsgss l h w M C 0 C PM C PM O CD ft d 2 2 co 2 0 C3c3a3a3c3c3a3cc1cd UCUCUaiCDCDCUCUCD CflCCCflCCCH cttcDcpcpcpcDcoaja 000000000 2 21 a a jfl fl a a CO 0 0 3 CD a a 0 CO 3 M 0 CD 0 0 3 M C CD 0 CO a C CD 0 CO c CD G a 0 CD H CJ Sh CO a c JH 0 c CD CO 3 c w 0 4 CD CO 3 o X C CO CO fl 2 CO CO f 3 3 cd fi a OT 927 TEACHERS RETIREMENT SYSTEM o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o d o o odd o o o o o o o o o o o o O O CD o o o o o o o o o o o o o o o o o o o o 10 m o o 1 o o o O lO o CO CO CO xj o a as o a m 00 CO o o lO lO CM CM o o C CO o o o ifl lO o Oi tr O w g g 25 tf moo c m o o lO lO o w to CO o o o o m o m w in i o 00 lO co co iri CO iO m CO CO CO lO CO tf CO a Eh Eh z M w iH H SB CO W S VI 15 H 25 h1 VI H H d a o fl H B CO a S o O a co 60 s d B CO CO i g o 00 00 c B o 60 60 cr CO 00 1 CD B 60 1 rH CO B A O CO 3 o r 1 11 O t H Ifl N E3 B CO CO r CO CO M B 60 CO i 60 CO J 60 n co o MS o Ph Ph Ph a cO ft 3 i S S c go B fi CO o ft O co O o h h CO S CO CO Pi 0 O 00 CO CO rH CO J CO ft O CO co 03 2 CO CO 60 03 CO B S3 ft a o o B ft CO 60 CO 60 3 CO u 60 I JJ ft M o s CO CO ft H a ph o O t s I s CM o a o CO j Ml rJ i1 B O CO C n J CO B CO ft a o O CO a o ft 3 2 a a a o H Ph co co t o o 2 a o U B J n CO L0 c CJ C3 CO o B i CD M 00 00 B 2 M co CJJ Ph B co ft a o O d a o Xi ft B B o O B o co 15 co M co co 60 B 60 co Ph 60 o n Ph B oS co B P ft o3 a o Spj D o H BJ a b co B 5 o3 O P5 d B OJ 0 a 03 d 3 B M B m d a 5 o S 03 B CO cfi J 2 B B CO CO CO www Ph B CO ft P CO 60 3 B CO M928 TEACHERS RETIREMENT SYSTEM us B o 3 02 o o c o o o O o o o o o o O O 8 o o o o Q O o o o o O o o o d o o d c o o m 3 o o o d o o in d 5 o o o d Q c o o d 5 5 CO d o o o 55 o o o o c c d lO d o o o o d o o o d o o o o d o c o d o o o in d o o o o o in in CO O P3 CO ii CM to CM Tf CM CM CM in in m CO CO O iT fc m o lO Q s Q O o m 8 O o o o O m o S o io o o o o in CO m o h cxi d d t d d d l l d d oS in lO i 3J CO cs CO CO a o o co lO CO cm o o lO CO X CD m CO o o CO o tco ITCO 00 CO co t T d CM CO ii CM CO r1 CO i1 CM rT Oi CM CM 11 CD 1 CM cm fc ee H w w s p Eh in LO in it m t00 o i5 CM CD CO in CM o o o c tco 00 88 TlH CO CO iri CO LO CO iri lO Tf in m m t CM CM CO I CD Q 03 P 5 B S Eh 03 S H W P H pa 03 W cortccooooadco t CO rH lOWOtHTtHWN 01 S as cd cd X3 cm cd O co en CO a a X CD CD CD W CO CO CD CD CD bO bO bo cd cd cd cm cm cm 3 3 H JH M O o o a ai ft a o o LO ccS o CD CD cm cm cd cs cm cm j p H Ph o o Ph Pr C3 Ph Ph Ph fl fl fl ccj cci ccJ ft ft ft a a a o o o o o o cm w cm S 3 3 0 J 4J 3 fi cm cm cm 3 3 3 T3 O ti el el a cd ccj c3 el el cd cs ft ft CD 0 a 3 M 5 D P P fl cm cm g 3 ft o el d u m o o PM PM ai CD 5 rt v CD CO CO w cm bfl bO a a a o o o kI il il cci 32 q c g a o 9 o CD CC el 3 O I ft o o c ccS ft o CD 3 CD ft 3 cfl fl O CD CS 11 er cd A ft 2 3 d i 3 Ph cd bo m el cd rt cm 3 p el o co cd D Pt o A p il ftO o a 3 C o S CD CD w fe 5 O o 5 PM Ph Ph ft ft ft ft S pu W HI fi W li tfl U3 03 D tfl 81 3s el o o s cd ft a o D CO cd 0 S to CD a 13 C3 a VI 03 1 CD CM Ph t cm ri es o in el cd a a o D d cd c X o I IP CO CO cd 3 el H CS PH i CD tl 4P P3 cd o CO o o sTEACHERS RETIREMENT SYSTEM 929 o H CO O O o p c n r p w O o o o o O p O o n n o q p 1 Q n a o o o o o o CJ e p Q CO lO r lO lO m C h tf 3 Oh o o o o o o O O o o o c o o o o o o o o o o o o o lO CM o o lO CO CM o lO CO lO H t lO MO ifl H CO CJ CO w N O H CD CO o o o CM i CO lO H W W kO ti W O lO CM CM t O H Eh o O t rH rH CO O H o 10 iri co co ic lO fe tf Q CO tH g H p 55 CO u H Ei P ii Ei co P 15 H H s H H fc h co H W 60 60 i rl a W 03 n Pi a o o Q fi 5 1 a CO P d X o 03 m s H lO H 00 P o O u cd m o 03 0 B n bJ3 P O CO q to d CD P a 3 in 60 cu a CD CD 60 60 03 03 60 60 O O P 03 Cl CD p a a I 0 kT 05 0 g ffa o o g 03 cj M H H o o ft ft o o O O a S o O u ft cS M 0 PH CO CO sr fl 03 S ft CO S o o S CD 03 d ft a O o 2 CD CC H 0 i i oj a 60 CD 60 sn o M ft s a 03 O c O CD rt d 03 ri ft ol H CD O o 05 fi a ft m jjh 05 ti CS fp giH H w 13 Cfi ri 05 03 S r W 60 05 in H W 03 05 03 H S 03 o 2 03 03 03 03 a a a a o o o p p p p p O 03 03 03 03 03 1 i CD CD P P 05 R 3 ft Pi 03 ft a O i o o d 1 D o rf u ft 03 03 i 60 CD U5 I 05 d h o Hi 3 03 CO 05 d i O d 03 ft O 1 05 60 i 03 H d O s i 03 x a i M I a a 05 o 05 d E d H p o 2 J 03 03 ft s a ft o 5 05 05 P 3 q d 60 q 3 d CO 03 K ft co a CD o3 ii H X 2 CO o 0 3 05 3 60 43 Si o3 q cfi g M O 60 P 5 o 60 3 S s IZi930 TEACHERS RETIREMENT SYSTEM O Eh CO O O o o o o o a o M o 9 o o o o o t d a d d d d d o o o o o 9 o o 9 9 o o O c o Q o o o o a in lO o o o in o P3 CO CO nH CO CO 5 Ph SO O o o o o a o O 55 o o o o o H irf oi iri iri d d iri S CO t t 9 in t CO CO co CO lO 00 go O of d CO CO CD oi CO o H rH i 00 fc o o o o o o o 9 o 9 o o o 9 c 9 o 8 a 8 d o o d o o d c o d 9 9 d c 9 d 5 o d 9 9 d 8 c d 8 c d 9 c o d in CM a c rH cS a d m oo Q 5 00 a 9 CO o 8 t c m OJ d o o c CD C in C lO o CD a 9 c 8 a c a 8 d o in iri 00 CD 03 rt CO X d c in iri i X iri X iri 00 iri OJ H oi CO d rH t d co m CO d T lO Q lO lO lO b fc b o o b b co co co lO lO co ci Tji CO CO iri CO lO in in in in in in m OCOfHrHCOCDrltXH iomiricdTiionJ co O to I Fh CO w n P 15 Eh GO 2S Ol w w X X X X co in co co CO CD CD CO 60 60 CD CD CD cd cd JS S 60 60 3 3 P1 P P J j Jh p M j C O O 0 o sa X X3 3 O D P O Q Q O CO X 3 3 cd as a a s a o o O D cd a a a o o Xi X ft ft CD CD a at Eh Eh at a m m a a z a cd cd S ft ft g E E ft OO o o o 3 p p o H H cd 3 a a a a cd cci CO CO cci cd 0 0 OitMOCOOOOCOioco QOOOOlOOOOOlCfiocO II rH rf lOlOrHfHHH I tH I I I I I I I I COOiOSCOHWi o ca q Ph C3 ft a O O u Q Ph 60 60 c g S 73 a a s 0 ci CD CD A 73 73 i a fl CO ca J co CO tH ph s 5 a a cS cd ft ft a g o o O o cd cd r o o CU fH o o ft ft o o o o o cS C3 cci cd s s O CD S S 3 3 cd cd Ch Ph A 0 s W 60 CO CD cd 60 0 oi W 60 CD 5333 60 60 O cd cd X2 60 60 CD PQ O O s flax cd cd ft ft ft cd n a 0 CD X X CD CD o o a a cd cd ft ft a a a J j 73 a cd o O CD o o s p p h S X3 1 60 60 3 3 Q cd o o D D XJ X ft ft cd cd 60 60 a cd 3 c3 Eh Eh 73 73 a a cd cd at 3 CD 0 M X a oS ft a cd ft b 73 3 lH CD cd 73 60 3 t3 cd 2 o D X o ft O g CD 60 3 0 oS 60 3 3 cd o s CD ft O 5 3 cd ft s O c 3 w XI cd ft H CD CD CD 3 Ph PL B Eh Eh Eh o c3 cd Ph O O CD c c 3 3 3 cd cd cd Ph Ph Ph CD CD CD 3 3 3 cd cd Ph Ph 73 3 cd A o 3 cd cd Ph Ph oi cd 3 3 CD cd 5 CO 60 ft cd S1 co 73 3 cd o fl3g cd x3 Ph Ph 931 TEACHERS RETIREMENT SYSTEM H o o o o o o o o o o o o o o o o o o o o o o O iJ o o o o o o O O O Q o o o o o o o o o o o o o o o o O O Q o o o us o o d o o 10 in o q w m h o o in lO 11 Q O O o in in Tt t M O oooooooo oooooooo c5c5dc5ogc6c 80 o o o o o o 0000000 o o o d g d c 10 mmmmoococ co CJ r N O lO lO l lO t t CO qo 00 co in in in t 00 0000 0000 O Q O O 00 OS CO 00 co in OtlOOOOOQQOOOCO OBooosgpom incocoroooosojotccoo rT h rT 01 co r cf M I H pi W in O 00 in in m in co tr 01 t co co cm co m J CM O H itj uj 8 in t in co W CO W H irin coiric6cocococon5icoiriiri t in in co co p r3 iH 55 H p 55 CO ft ft H ft CO W W 55 2 H W a PQ CO w w CO H H O 55 Q 55 co P s o pa i O N M CO t t t W ffl O a CD H ca R 3 M 0 as cd P R o o d ft M S 5 5 o co o o i 8 R pi 11 cd Sh CD 9 ft s R 1 R CB 0 CD Q d R 2 ft en 60 B 3 R s P R R cd a SR o s 03 O P R M cd ft a o cd co 0 s d R R cd aj ft o CD Fh ft CD ft CD R H COOOOCDCOCDCOCOCOCOOp CO rH in rl iH fH iH O H S X o CD O R A ft ft 0 5 o 3 R ft ft ft ft 1 1 1 CD 1 R 60 ffi s C3 60 3 60 1 2fi O H 1 1 11 0 d 1 ft 60 f1 R 03 g 3 ft R t 0 C3 3 0 R j ft H a a i O 60 0 1 A 0 R XJ 60 03 c r ft ca a a is 0 0 O 03 CD ft g 1 R 1 CD 5 cfi j R cs 60 J 1 1 m m si ft CD i R R i R R CD CD 1 n in co 1 a M 1 bjD rrt G3 bill Xfl 51 U u 0 3 0 JJ 0 s tt ij 5 ci c m w a a cd a Q Q d d c R R 3 3 U ft 00 en m w co 60 60 R R R R in cm cfi c cfi R CD CD CD CD CD CD CD P ti R 3 ft M R x P ft tn ui tyi ui CD CD CD CD JH Jh tl M M R R R R R J J 4J P 4 R R n P R R R R R Gi 3 Q P Qi ft ass 000 000 M M CD CD CD P J2 0 CJ 0 d D 2 2 P P P P P ft ft d t3 cd co o O jH ft ft M o o D O CD CD CD O CD a a a a M d o o CO CO CO CO CO cfl CD CD CD CD CD CD U U H u i X X OOOOOottltdtd ftPtntflcocotficoRR M CD CD CD 60 CD CO R P ft ft CO 03 ft ft 2J cd CD 60 60 CD CD CD ri CO Ph Ph CO co cd cd co is 5 d Q 0 Ctl O 44 ttH 4H H j3 c3 uj c3 c3 33 cd Cfi CO CO W CO CQ K932 TEACHERS RETIREMENT SYSTEM 03 O H co O O o o o O o o H o o o o o o P o d d d o Q il o o o o o o o 5 c o o o c Q o in o S o t lO CM A lO N LO iH CM Cm e co o o c o CD CO c o o o t w CO o d d d CO a CO c in in Oi I1 o t CM o o C3 CO CO lO CO r o CM cm fc M O CD 00 fc o Eh S g H Eh lO CM O lO O O H O t CM lO fc lO CO rj CO CM P co 2 Eh B 2 fe H Eh S hH Eh N CO H H g H 2 m HH 3 H P Eh CO w O O CO CM rH C5 CO 05 CO t co in co t ti 03 t BO i i 3 CM c3 p3 60 M co O CD a a OS aJ o ft I O to cd CO o A co CO CO CD 2 2 a a CD CO ja CD Q a CD a 3 ca g 51 25 a ca a o C3 Q co CO CD CO CO a X o a O a o a CO o O Si O 35 CD w CD 60 CO BO O a CO a S o a CD a o fi a CO ht CD CD CO CO o o S p a 5 a CO CO CD u CO 60 a P a CO a a o o CO a o a a CD Eh 2 60 O CD o a i a fl s CD CO BO s CD ft 75 g H o D B0 a a a a CD a a cd a c3 ft g O o a o CO a a cO CD a c ft CD CD 3 3 BO CO 3 a CO ft a o c en CO a a 5 a m a c3 cq o a a c a a o CO o a co B0 I o o CO CD A i o CO i CO CD i CO CD CO t i CD CD R CO CO cd cd ca BO BO CO ca a BO BO j o i m Cm o o 3 a ca D 5 CO H Vh o fn S i i a a a ca CO ca n a ft S O S S o o o O O CO CO CO CO 3 ca 0 0 0 cd ca CO i a a CD i u m J o o a t4 a o ca O ca o o a a a ca H u h BO CD CD CD 4J 1 A h a S o o CO CO o o CO933 TEACHERS RETIREMENT SYSTEM c o o c o o o o c o o c 5 O o o o o o o o vO CO 5 o CD O o lO w o cvi 06 10 CO H t in 10 m o o o o o p o o o o o o o o o d o o d o o p p o o o Q o o o o o o o o p o o o o o o 00 CM rH o o lO o CM o CM o o o CM o o lO 03 o o TH rH CD CO p CM o o o o O O rH c lO o o o o o 5 00 in M CD O t X CO CD o CM o 1 lO co in cd h w CO t H co w tf m w H H rt a oioio g lO CO ir5 CM cr1 o 55 CO iH H Sh CO IS P co W Z5 15 H r3 HH CO S Sh CO Pi g CD D 3 cci cc3 CD CD to mi p ft U tH 03 3 u o Mor Mor ge P Pl CD M H 13 cs cS 3 S 12 m so cci t O i Ph g o w tfH S a H O a a 4 H cci 03 m CO O IZi p rH co Q O ft ft fc i Pi 03 P a o O en cd 0g enerating Com enerating Com as Company F t C3 ft a o CO i c3 ffl LO CD c ooo 0 3 SSSs 3 H M JH U r D P rH 0 U O S I pi i O o 2 is d H H U5 1 cci 1 rt PI fl 3 fe H 3D n n n cd j j CD CD CD H Ah H CD j 3 3 v P g 2 Pi 2 i H o o o a g 03 OQ Kl 03 C3 pi cS PI h rH 0 CO S f P cd S1 S wi a a 3 a a cS cc5 ft ft a a o o Q O 0 0 cci a pi 03 cci fc Pi rH lO rH H Pi rH o ionttHtflt pi Pi CD CD rM fH CD a w M co d C3 a cd OJO 03 M a a ft a o O CD CD y CD 2 P PI r P ft CD O 03 D CD 2 Pi o a CO I CD I CD rf r O tfH tfH o o s P3 Pi H O O o pi o 03 pi S o3 03 03 o ft u CO 03 03 03 03 CD P fl cd ft a o O CD ft Pi 03934 TEACHERS RETIREMENT SYSTEM oooooooo oooooooo 2 9 2 2 o d d d oooooooo oooooooo w o H d oi io S o jommioccoi o o o o o o d o o o o m o o o 888 9 o o io o 88 Q O iO O O O O N iO ifl HOCOiOONWQO JJ t rH OO t TjT of CO O iH o t CM O O H O O 8 o o t CO to iri io CO CM t t iH CO 8 8 5 GO Cf T co TO d id h W 3 H W Eh H b m o m o m co m t in m CXI CXI CaJ CO co 8 1Q N IO trCO o CO iri CO CO CO TjJ iri iri CO Tji iri id cO CO CO a CO to Eh p to h W H S h1 Eh En CO H W to H CO to HH 3 w to 5 w co ptiocDostco O rH jH HHMO tf GO H ci Oh fc Ml d o tl a 3 fi 60 a 3 CO a co o 3 H 03 04 O o fe ft Q to o O 03 J CO o p 1 to T3 o H o pa CM CO CO a a a co ft ft s s 01 Cl 60 60 c3 OS c 60 m j h o o CO CO a d CO CO d d ii ii ii ii CO cd ft a CO CD ft ft Ch CM CM p CD CD 60 Cud 03 oS 60 60 CD 0 60 60 cd 03 60 60 J i 4J J O O 2 o o C J xj xj jj I M w w S d d o o O en d d 03 03 d d o o on en d d 03 03 en Ch Ch iVc d d d a 2 2 8 c c O d o go d d H H H H H h 3 Sj 3 S3 d w 2 a J J CD CD W C H fl fl 1 m IT en m d 03 CO CO CD CD d d d d CD CD 03 ea 0 O o o CD D CO CO CO CD CD CD CD CO CO o OOo H H H H CD CD rT d d H d d 2 and Eh H H d O I 4J CD y d 03 S H iH 03 ft 5 o O O a o 2 I a En 2 2 2 d d m m d 03 o3 H WWh to in 03 oj ft S 2 S Eh Eh xa CO p S s duo fn d g H J W 3 S3 Sqw cS O o H g a CD M 73 U3 CD M M 60 OS s s 60 d o o o o D CD 2 o a 8 CD D up j WHS m co d 03 03 g x x o CD CD 1 H Eh Eh o ft o o CD d 03 O 3 d d o a m 03 0 d i 0 13 d o o Cm 00 two Eh EhTEACHERS RETIREMENT SYSTEM 935 o c c o o o c B c o B o o o CO m Cv o 5 o o o o o o o o o o o o O O O O O Q o o o o o o o o o o o o t rH O o o o o o o o o o o o o O O 05 O O H nH O CO I ri lO O 00 lO 9 2 fe l tHI CO O CO Tjf t if O CO oi W6 g PS 10 c o o 2 t Tji lO o CQ o m Q Jz P Eh H 15 P H w H 55 p 19 H w O q CO 00 o I n 2 CO q 03 ft a o O q o d p os 3 H PI o a q 00 d in q o CO w c h w g t t CO 00 CO CO I I I I 1 rt rH lO l o O d d A ft 3 GO q o fn O D W CD 05 oo S a Js f a 05 o g o d q ph M 03 s q o CO D o a ftfH O T3 C3 S ft 6 q o o a 0 q o 05 ft w ciS U5 Tj q CD d d 05 05 A O I i I J o ii o g h ih i fi q 3 q E1 tJ En 5 f i q q P P 05 H o d Ph 05 q 5 p p fq 05 P 05 00 q 05 ft 2 fl c em ri q o 05 6D M O d q q nS ft a o O q o A ft 05 pq 05 q q H o a o m 3 05 cd CO d o p q co q 03 ft s o o 05 q bi CO GO q in m 05 05 OS 03 M 60 05 CD 05 CO q j pi 03 O H o CO ft 03 M M c0 q q ri t q q 3 3 tfH lH CD aj rt t q q oS rfl ft ft s a o o U U A A bO 00 3 3 o o q q o o 00 oo q q tfl en 936 TEACHERS RETIREMENT SYSTEM O H 02 o O H o o o S O o o 5 O 9 o o 11 oo CD 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in 8 g o g 3 g 3 g 3 g o g c g 5 g 5 CD CD g CD fa a o o co C CO g OS c c o 5 o o g lO O o m CO g o CO 00 CO g o 00 LO 100 o o rH c c X c 5 3 g cd o LO rL g 5 g X 3 CD g CD CD in cs d tH d CO CO 00 CO d LO ii c f J co I m io m co t m H O O lO O CO tf O O CO H H CO Q 55 10 co en fa H ti fa fa 55 fa s Eh 2 fa o CO fa P fc H fa S5 PQ ih t o o t o o M W O O O O o o in O O o o o o o o I I CO H o cj a fa fa o o o o CO t cs o3 ft ft s a o o o o fa 1 ft ft fa r f t sh CO CO i is o o fa fa cd c co w H H in 03 CO CO fa a a a o O CO s S o o CO CO c o is c 23 o o p p o i J c3 03 fa OOP s CO C cj o 3 c f Si o co a3 c m Sh 3 3 fa P W fa OOOOOOOOOQO ooooooooooo XLOLnoincMLnoinOLn wwinoirHcOiH facoT pq o o a s c3 i t 0 0 i s 3 3 5 o3 3 fa S OJ CO CO n n fa CO CJ fa fa a ft ft a CO H h CO CO CO fa H 1 r Sh C o o o o m cm fa r1 3 fa fa O CO CO M S S r o o fa fa d d 33 d ya J2 d a Fh 2 CJ H CJ O w fa fa j CCi ft a ft D h CO S2 o M CO co co i O CO fa s ft fa 5 fl 2 o fa 03 S z fl o 3 ft fa s a CO C fa ft 13 a a 03 o ft 5 o a c D CJ CJ fi fa O a w i o o fi o en 9 w q CO A M H fa z 949 TEACHERS RETIREMENT SYSTEM o o o o o 10 O o o o o o o o o o 3 o o o o o o c 5 o o o o a o 3 to o o o o iri X Q O 10 lO Cv CO in CM o o o o c 5 c o o o o o o o o o o 5 CO o o c o o CM o o o o o lO CO lO O a CO o CM o o 03 X rH 3 53 X CO o o c c 55 o CM o OS o o CM H o LO in CM o o CM o 3 CO H lO N CQ H o CM o o p s Tf 11 o CO lO OJ o of OS 5D OS CO CM a fc o o o r CO H Tf O O O O o o o o OS O lO o b H o O lO CO o o o w m H m o o oo o to of i os o o co o io o lO O CO CD CO lO CO 65 m h O CM 0 O x co t m i Tji 95 is o o o o o Tt io to m o o o cc o iq in TjJ Tl a r tH fc H p fc CO h W H S5 ti H P 13 H 00 fc H H Ss n lH o o o o o lO o o o o X in O O CO fn co J en 03 03 CD 2 2 2 0303 fl 03 Ph fl 03 ft a o D d fl 03 o o 5 5 3 o o o o o 03 o o o o o 5 in O o CM o o o O 3 o c lO X g 3 3 fl CO lO CM iH iS rl CM to 05 d d CC CD CO Ph Ph CD Ph S Ph a cS o ft ft S o o O O M M CO a s g d d fl fl d o O M fl O g3 is o o Ph Ph Pi M O o a an iZ J2 JS h fl fl in o fl fl fl cti a cb en S Ph Ph Ph Ph Ph fl M c3 i1 2 CD Cfl u Ph v CD ci CQ fl m d CD fl CD cd d n fl Ph CD d H CD Ph fH d CD fH fH 9 M fl M o o O O o r fl fl a c3 c3 a ft ft 5 S Sw D O d CD CD h a tn ui cd CD W 2 S S M O O O CD g S fl fl P h O CD CD O Ph Ph Ph Ph d K CD CD d Q CD CD fl fH O Ph CQ fl fl o o Ph fl s S fl g fl ft o 03 03 O O ft ft n n o o O O CD CD fl fl o o fl fl ft ft CD CD cD CD tH O CD O Ph CD d H d o o o o o Ph Ph 3 0 H 2 fl fl I o3 03 CO CO d d d CD CD S Ph Ph m Ph Ph fl fl 03 03 ft ft fl a o o O O m 5 o o fl fl fl 03 03 ft ft a a o o O O CD CD O O CD CD CO CQ O O 3 Id fl fl Ph Ph fl fl S i H fl A J J t fl o CQ CQ warn950 TEACHERS RETIREMENT SYSTEM Q O O O O O O O o o o o CO t O O O CO CO O lO lO CO CO tH o o o m o o o fc o m in o moototcort woiocomcomco 00 H rH lO O iH CO oTjicotDHino lOfiOSCOObOi fH H M CO i CO tJ g 8888888888g8888 lO OS o o o CM r1 O O O HBOtlO O O O O o o o o o CM O O O O t 03 IO OD O O O o o o CO CO lO CO Tf lO CD CO O Q O 1 o o o lO CM O O o o o o o m o o O O CO CO io m o o m c3 rh CO t a Tf t 60 is a CO tH H fc i H Eh h s Eh p h CO w W s H H 55 pq o o o o o O t Q O O lO 00 O lO o 13 a o o CD CO 3 o o oS ft a o o a cv a a o o I a 2 d i CO a M moooooooooooo oooooooooooooo HOOOfOOOOCOOCOO 2 ft d s X3 o3 d n O 2 a a s CO n S o a a a O o o O o f O o o o CO o 9 to w CD I CD 0 Cm HHHHWttHNCCO CD CJ a o cd q CD Ph CO oS oS a o CD CD f Zi n a d d 0 D 3 d S 2 3 H t CD CJ El h O Cb d fl 2 I s 03 P ft o a c ft o D o c ft Sob s O 60 d O oj s s o 2 m Eh a CD v oS ti P5 pq c fl OS OS ft d O d aS ft a o q Sa ft a s OS H S Si S a m cp S as as a o o W d S3 OS OS o o o o CP CD a a a a a o 2 C3 o ft 03 Q O H Eh d a 03 OS o o c d a d a o o j3 O aJ d h 03 a c as o g c o 2 o en u ft d 03 CO m u Sh h O H O 2 a cat 951 TEACHERS RETIREMENT SYSTEM OOOCMOOCOOOO OiOOitiOlOCvlOOO O CM O CM cm o lO CD O Oi I rH O CO CO CO OJ H t lO OS O Oi M lO O lO OJ H t CM iI rH CM CO OiOOOOOOCOOO mCMOiOOOOCDOO cxioiotoooooo cooorcoooiooo omcoTjiMOcjiOt o o o iO o CD O ID odtcMcfrHMosocsin CM 01H i4 rH it tr t CM CO CO CD CO rH CM CO m lO CO N H 11 o Q 2 o o o o o o o o o o o o o CD O O i CO O lO N CO lO tf OS CM CD o o O rH iri t CO CO CM ooooooooo ooooooooo O in OS O O Q O CM CO O O O IO CD CD O O r O m cm o OS OS CD EC OS hT CD r4 CO rf lO Th rP CO o CM lO 00 t CD CO O CD H OS CD OS rH rH rH iH rH rH Q r3 t5 H P 15 1 H H s ti H lH w H W 15 W 5 M w 5 p 15 o O O O OS o o O iH O O CO CM O lO N O O H CO ID ooooooooo OOGSOOOiOOO OOOOOOrHCDl o o o o O OS O CD lO CM CD h N TH rH CO lO t CD CM CO in OS rH CM CO CO i fl cd ft s o O oS JS 3 Pi ft 03 d 3 OS X 0 ft o H fl o o O S go S s o o 53 O OS o fl ft 2 c O 6 i M O a s ax O fc O p o Q 3 OS o ft a c a a ftO O oS a a 2 fl Cl 03 IH ft c M O M o o O 2 a d a O n o3 O O OS o a 6 p 3 o d H 2 CD H d 0 a j Z 03 d 5 te 3 1 5 CD O 1 a I o o o O O D O ft D a o oS o ft 2 A 2 tn O Pi EY o o SO ft cd a l t m ri hS5 p pi 3 C 03 15 J o o S S Ch CD ii a oS a a c C ft a o O CD o 03 H o 03 oS O CD ft o a a 2 2 o M H 5 O J O ft 0 P S fi Co H S O O P H CCS CD 3 O P PR CD CD CD Cj Pi fl ti CD CD CD 0 0 0 PI o a a c O a ft PI o o goo o no t 4 ij p oS M ftH o o O O CD d b PI Pi 03 m I CO cfi O OS CD W h h n i nmn952 TEACHERS RETIREMENT SYSTEM CMOCOObOO co co m ioio o o o lO O O lO o o o w in t H N W CO CO b oi in r 01 b Oi co b t w q co a o CM CO b O CO lO H N iI iI b O b 02 b MO lO CD lO O H ffi CO t o m 10 oj O W CO H boHcocooccHOJmaiocoiM ObiOCOOJOiNCDCCiOHtOiOHO iH rt HHWCONHCONHH QO000000 CM CM 2 Oi lO CM O O i CM O iH OlOCMOOf00 OOOOiOOOOWOcOiOO OCOOHCOOOOCDiOCOWO o o cq to if o in 0 10 w cd 00 co n 00 w t o T iH ii I it 1I 1 t 1 CM H 1 O iO lO O b 9 w fa w h g m Eh fe VI H n S5 H OS CO o o o o o o CO O O O I o o o co o o ai o o 00000000000 OCOOOOOOOOOOlOO CiOOOOOOOlfJlOOO O o o o o o lO CO Tj CM 10 10 cxf CO iH co iH of C3 Ifi of CD co co o in o TjT co H I iH rH c o u o o o ft lH O w it C J o o O i Cj rj a H s o o ft S O j 5 ft co g1 a S ft o D O s o a a 73 d CD a 3 w 11 o cd 73 c a a 11 go o ft cd g ft o 1 O o O o IS g CO 1 d w 0 d u CO CO 3 S co a a 3 o J o 3 ft CO tj ft o M 13 Cd cd co ss CO CO 73 O cd Ph o ccj o a c O h cd R CO o cd cd M d d u o o 03 OS iz iz 3 2 PS 3 g I d Si 03 v d co O O A h eh p cci O O fe iz o S3 d a 2 5 cs ca a d 03 s 2 5 o a 5 d o 1 ijj CO S a a Ct3 5 d d ii o 5 o s CO 0 n c M rn C 0 j a l a tS Sh 3 O PL o a a E 3 o c 2 ao en in Ph 2 Ph H CO S 0 dfe d a S2 o O CO a co a o ffi o O m O cd d L d o cd S3 d cd M a d o cd C S tJ n S 2 3 c I ss S cd 73 d 3 73 0 cd o o S CO CO CO c W CO d cd d X CO CO co jd953 TEACHERS RETIREMENT SYSTEM O Oi o 10 O O Q O C3 lO N lO lO O tf O M tH fc t CO o o o o o C O o o Q O o c c o o 5 o o CO 03 OJ CO C 5 CM O S E5 o c o Q o o CO r CO H 05 lO CO CM CM TO CO CO lO CO o C7 Ol p ih Pi o WJ a H p 55 h H Eh M H fa 02 H W H iz M h1 Iz 5 Eh 03 O O 02 K rt O iO Q o 8 K 01 O i J CO lO to o t o t t r1 t to CJ H i CM 03 2 fl i o gg a o h cs c ftp p o o s n o O o3 o d 0 03 c3 d o a p d 2 ft 03 g 1 o 03 P a c 03 d H P d d o o d d P P O 03 3 d m d D d d p p a A cfi o 03 J 0 co a tj d cd j d d p p p o p M rt tH CD d 0 3 o CD fH 3 rfl 4 O a CD 3 o o 0 CD CJ M Pi d tf955 VETERANS SERVICE BOARD956 VETERANS SERVICE BOARD RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation oOO 11200000 Budget Balancing Adjustments 11200000 1664116 Revenues Retained Grants from U S Government 9231639 9472313 Transfers Other Spending Units19362614 22836813 Total Income Receipts 1069025 3828616 I CASH BALANCE JULY 1st Budget Funds PAYMENTS EXPENSE Personal Services Travel Communication Printing Publications Pensions Benefits Total Expense Payments CASH BALANCE JUNE 30th Budget Funds 55 685 71 S 375 96 6637596 2808980 000 6 380 18 213 11 33739 362 89 498 96 s 000 7 792 53 66 375 96 20 297 27 t 66 375 96 28 089 80 957 VETERANS SERVICE BOARD SUMMARY INTRODUCTION The Veterans Service Board is designated as the Agency of the State of Georgia to receive Federal Aid under Title 24 U S Code Annotated Section 134 and is authorized and directed to receive from the U S Veterans Ad ministration or any other Agency of the United States Government au thorized to pay Federal Aid to States for soldiers homes under Provisions of the Act of Congress of August 27 1888 as amended 1934 Edition U S Code Title 24 Section 134 and of any other Federal Law or Act of Congress pro viding for the payment of funds to States for the care of or support oi disabled soldiers and sailors in the State Homes The Veterans Service Board is authorized to receive from any source gifts contributions bequests and individual reimbursements but not excluding any other source of revenue All funds received by the Veterans Service Board shall be expended for the care and support of disabled war veterans including veterans oi the Korean hostilities Section 7 of the Legislative Act of 1960 provides All Federal funds received by the Veterans Service Board and paid into the State Treasury are hereby continually appropriated to the Veterans Home Commission in the exact amounts for the care and support of disabled war veterans as received from the Federal Govern ment This is not intended as a limitation upon the power of the General Assembly to make such additional appropriation to provide for the care and support of disabled veterans as it may from time to time see fit to make AVAILABLE INCOME AND OPERATING COSTS Income Receipts of the Board in the fiscal year ended June 30 1961 were 19008197 of which 9472313 was from Grants from the U S Government and 9535884 from allotment of State funds 228 368 13 was transferred by the Board to the Milledgeville State Hospital within the fiscal period ended June 30 1961 under terms of contract between the Veterans Service Board of Georgia and the Georgia Department of Public Health leaving 3828616 Net Income Receipts The 38 286 16 Net Income and the 6637596 Cash Balance at the beginning ofthe fiscal year made a total of 2808980 available958 VETERANS SERVICE BOARD 779253 of the available funds were expended in the year for Budget approved items of expense and 2029727 remained on hand June 30 1961 the end of the fiscal year which will be available for expenditure in the next fiscal period subject to Budget reapprovals GENERAL The Veterans Service Board is composed of the following members Rev Blake Craft Chairman Sparta Georgia B L Hawkins P 0 Box 543 Gainesville Georgia Hugh H Howell Jr 511 Mark Building Atlanta 3 Georgia Lee Roy Lunsford Richland Georgia Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia Henry A Moses Uvalda Georgia J R Wynn 542 Twin Oak Drive Decatur Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Department were found in good condition and appreciation is expressed to the Director of the State Department of Vet erans Service as Executive Secretary and Administrative officer of the Board and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year959 DEPARTMENT OF VETERANS SERVICE960 DEPARTMENT OF VETERANS SERVICE RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 74000000 74000000 Budget Balancing Adjustments42 50000 31 875 00 Revenues Retained Grants from U S Government 4842661 3202691 Transfers Other Spending Units 1198 43 1 211 64 Total Income Receipts 74472818 73894027 NONINCOME Private Trust Funds 981527 854322 CASH BALANCES JULY 1st Budget Funds 1257330 595580 Private Trust Funds 10371 1525 Totals 76722046 75345454 PAYMENTS EXPENSE Personal Services 581 30817 Travel 4173591 Supplies Materials 1347391 Communication 29 832 36 Heat Light Power Water 409931 Publications Printing 706946 Repairs 4 074 45 Rents 1064766 Insurance 980 91 Pensions Benefits 4587277 Equipment 1098688 Miscellaneous 1 263 89 Total Expense Payments 75134568 NONCOST Private Trust Funds 9 903 73 CASH BALANCES JUNE 30th Budget Funds 5 955 80 Private Trust Funds 15 25 Totals 76722046 587 374 62 35 450 82 11 047 17 31 671 39 2 39711 4 718 94 3 740 61 10 656 38 793 32 47 680 85 2 475 60 2 205 22 740 212 03 8 426 73 4 684 04 131 74 753 454 54 HHMMMHi DEPARTMENT OF VETERANS SERVICE CURRENT BALANCE SHEET JUNE 30 1961 961 124 95 4 808 99 2 833 77 ASSETS CURRENT ASSETS Budget Funds CashinBank nd Cash in State Treasury 01 68404 Agency Funds U S Income Tax 990 Social Security Employees Bond Purchase Fund 86 74 Group Insurance 4500 Accounts Receivable U S Government LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Agency Funds SURPLUS For Operations Subject to Budget Approval 7 642 76 7 432 36 124 95 8545 7 642 76962 DEPARTMENT OF VETERANS SERVICE SUMMARY FINANCIAL CONDITION The Department of Veterans Service ended the fiscal year on June 30 1961 with a surplus of 8545 after providing reserve of 743236 to cover outstanding accounts payable and reserving 12495 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds for the operation of the Veterans Service Department for the fiscal year ended June 30 1961 was 70812500 Receipts from the Federal Government in the year amounted to 202691 which with the 70812500 provided as the current years appro priation made total income for the year 74015191 From the 74015191 income for the year 121164 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving net income to the Department of 73894027 The 73894027 net income and the 595580 cash balance at the be ginning of the fiscal period made total funds available with which to meet the Departments operating expenses 74489607 74021203 of the avail able funds was expended in the year for budgetapproved items of expense and 468404 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the following statement963 DEPARTMENT OF VETERANS SERVICE YEAR ENDED JUNE 30 EXPENDITURES 1961 Personal Services 58737462 Travel 3545082 Supplies I10477 Communication 3167139 Heat Light Water 239711 Printing Publicity 471894 Repairs Alterations 374061 Rents 1065638 Insurance Bonding 79332 PensionsEmp Ret System 3324534 PensionsSocial Security 14435 51 Equipment 2 475 60 Miscellaneous 220522 Totals 74021203 Number of Employees on Payroll June 30 152 1960 581 30817 41 735 91 13 473 91 29 832 36 4 099 31 7 069 46 4 074 45 10 647 66 980 91 32 713 99 13158 78 10 986 88 1 263 89 1959 618 704 43 41 361 42 1671106 36 366 76 4 081 85 4 90614 5 444 52 12 695 27 642 99 35 363 28 10 12318 17 280 05 951 39 75134568 80463234 154 154 GENERAL Members of the Board of the State Department of Veterans Service are Rev Blake Craft Chairman Sparta Georgia B L Hawkins P O Box 543 Gainesville Georgia Hugh H Howell Jr 511 Mark Bldg Atlanta 3 Georgia Lee Roy Lunsford Richland Georgia Randolph Medlock 6484 Memorial Drive Stone Mountain Georgia Henry A Moses Uvalda Georgia J R Wynn 542 Twin Oak Drive Decatur Georgia The Director of the Department Peter Wheeler is bonded in the amount of 2000000 with the Fidelity and Casualty Company of New York their bond No F25960 dated February 26 1957 Lena Vivian Dixon is bonded as Treasurer of the Department for 20 00000 with the Fidelity and Casualty Company of New York bond No F26471 dated February 18 1957 Bond is payable to Peter Wheeler Director State Department of Veterans Service or his successors in office964 DEPARTMENT OF VETERANS SERVICE All employees of the Department of Veterans Service are bonded for 250000 under Public Employees Blanket Bond issued by the Fidelity and Casualty Company of New York Bond No F158716 effective January 18 1961 except the following named employees who are bonded under the same blanket bond for 750000 Florence Adams Elmer L Barfield Martha J Florence Earl E Griffin Jr Grady L Huddleston Fred N Phillips Bond is payable to Peter Wheeler Director of the Georgia State De partment of Veterans Service or his successors in office All bonds referred to in the preceding paragraphs include as a condition of the obligation the faithful accounting of all moneys received as well as faithful performance of duties All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Department were found in good condition and appreciation is expressed to the Director and the staff of the Department of Veterans Service for the cooperation and assistance given the State Auditors office during this examination and throughout the year 965 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION BBH966 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation o 00 Budget Balancing Adjustment 75000 00 Revenues Retained Earnings from Services 88 578 47 87257 88 Transfers Other Spending Units 22598 24352 Total Income Receipts NONINCOME Private Trust Funds CASH BALANCES JULY 1st Budget Funds Private Trust Funds 88 352 49 162 014 36 3 038 97 2 979 08 20 641 94 33 461 88 420 10 398 87 112 453 50 198 85419 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Lights Power Water Publications Printing Repairs Rents Insurance Miscellaneous Pensions Benefits Total Expense Payments OUTLAY Lands Improvements Contracts Equipment NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds PrivateTrustFunds 46 659 52 44124 96 1 236 46 4132 58 5 178 43 5 135 02 1 537 95 1 568 13 2 022 82 2 803 48 10 654 83 24 713 81 347 61 8 170 69 139 42 104 63 215325 1 863 79 974 48 1 069 58 3 096 62 3 128 99 74 001 39 96 815 66 1 531 16 3 060 20 33 461 88 398 87 78 921 25 12 326 63 2 989 96 7 412 70 387 99 Total 11245350 19885419 From report by Osborn Clary Co C P A967 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION BALANCE SHEET JUNE 30 1961 ASSETS Current Assets Cash Budget Funds on Hand Budget Funds on Deposit Due from Louise Street Accounts Receivable Private Trust Funds on Deposit Inventories of Merchandise for Resale Total Current Assets Prepaid Expenses Insurance 50000 5 99215 804 89 115 66 1 370 21 8 782 91 33 716 33 42 499 24 1 328 96 Fixed Assets Land and Land Improvements 9477113 Buildings and Structures 18215643 Equipment and Fixtures 6106637 Roads and Bridges 89710 338 89103 LessReserves for Depreciation 44226 29 294 664 74 338 492 94 LIABILITIES Current Liabilities Trust Funds Payable Federal Excise Tax 3896 State Sales Tax 34903 EmployeesPayroll Deductions 98222 137021 Accounts Payable Trade U79774 Other 1 933 16 13 730 90 Total Current Liabilities 1510111 200000 00 Deferred Liabilities State Treasurer Surplus Available Funds 17127291 Invested in Land and Land Improvements Buildings and Structures Equipment and Fixtures and Roads and Bridges 29466474 12339183 338 492 94 Jl968 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Atlanta 9 Georgia September 8 1961 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir In accordance with your instructions we have made an audit of the accounting records of Franklin D Roosevelt Warm Springs Memorial Commission of the State of Georgia for the year ended June 30 1961 and submit herewith our report together with the relative statements The Commission was created by the 1946 General Assembly of Georgia to serve as an agency to accept deeds to a portion of the property of Georgia Warm Springs Foundation Warm Springs Georgia for the State of Georgia and to develop and maintain a memorial to perpetuate the memory of the late Franklin D Roosevelt The Commission was granted perpetual existence and received deeds in the name of the State of Georgia on June 23 1947 The Commission consists of seventeen members The original members were appointed by the Governor in 1946 As their respective terms expire their successors are chosen by a majority of the members of the Commission for terms of seven years each except that any person chosen to fill a vacancy shall serve only for the unexpired term The present members and the expiration of their respective terms are as follows MEMBERS OF BOARD J J Baggett Howard H Callaway Wingate Dykes Homer G Ray Jr George W Woodruff Ivan Allen EXPIRATION DATE January 1 1963 January 1 1963 January 1 1963 January 1 1963 January 1 L963 January 1 1965 FRANKLIN D ROOSEVELT WARM MEMBERS OF BOARD W Tap Bennett L J Moore John A Sibley Thomas W Starlin C F Palmer F W Allcorn Jr Max L Segall Earl Staples C Dexter Jordan Robert H Jordan G Clarence Thompson 969 SPRINGS MEMORIAL COMMISSION EXPIRATION DATE January 1 1965 January 1 1965 January 1 1965 January 1 1965 January 1 1967 January 1 1967 January 1 1967 January 1 1967 January 1 1967 January 1 1968 January 1 1968 Commissioner L J Moore died on July 15 1961 The Board has not had a meeting subsequent to his death and therefore this vacancy has not been filled at the date of our report Officers duly elected by the Board are as follows Basil OConnor Honorary Chairman C F Palmer Chairman G C Thompson Vice Chairman Charles A Phelan Jr SecretaryTreasurer The asset and liability accounts of the Commission at June 30 1961 were examined and verified as hereinafter described We made a detailed ex amination of the cash receipts and payments and reviewed all income and expense accounts FINANCIAL POSITION The financial position of the Commission at June 30 1961 is set forth in detail in the Balance Sheet The following statement is a condensed balance sheet at June 30 1961 as compared with that at June 30 1960970 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION CONDENSED BALANCE SHEET June 30 June 30 Increase ASSETS 1960 1961 Decrease Current Assets Cash on Hand 50000 50000 00 Cash on Demand Deposit 2331868 736236 1595632 Cash on Savings Deposit 1020000 00 1020000 Accounts Receivable 5818 11566 5748 Due from Louise Street 80489 80489 00 Inventories 2412714 3371633 958919 Total Current Assets 5900889 4249924 1650965 Prepaid Expenses 169994 132896 37098 Fixed Assets 24851740 33889103 9037363 Reserves for Depreciation FixedAssets 3921519 4422629 501110 27001104 33849294 6848190 LIABILITIES Current Liabilities Trust Funds Payable 141987 137021 4966 Accounts Payable 254699 1373090 1118391 Total Current Liabilities 396686 1510111 1113425 Deferred Liabilities State Treasurer 20000000 20000000 00 Surplus Available Funds 14325803 17127291 2801488 Invested in Fixed Assets 20930221 29466474 8536253 27001104 33849294 6848190 Working Capital 5504203 2739813 2764390 OPERATIONS After meeting all operating expenses including maintenance of physical properties and provision for their depreciation the net loss amounted to 1765235 as contrasted with a net profit of 455345 for the previous year The folowing is a condensed statement of operations for the two years together with a table of percentages based on gross sales971 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Percentages Based On Sales Year Year Year Year Ended Ended Ended Ended 63060 63061 63060 63061 Sales 10087858 10017316 10000 10000 Bost Of Sales 1932754 1865631 1916 1862 Gross Profit 8155104 81 51685 8084 8138 Direct Operating Expenses 2724937 2746470 2701 2742 Direct Operating Profit5430167 5405215 5383 5396 General and Administrative Expenses 5296936 7820174 5251 7807 Operating Profit Loss 133231 2414959 132 2411 Other Income 322114 649724 319 649 Net Profit Loss 455345 1765235 451 1762 APPLICATION OF FUNDS Working funds derived from various sources and their application are summarized as follows Funds Provided Grant from State of Georgia 7500000 Funds Applied Net Loss for the Year Ended June 30 1961 17 652 35 Charges to Operations not requiring Current Funds Depreciation7 3039 Decrease in Prepaid Expenses 37098 767137 998098 Outlay Land and Land Improvements 3337546 Building and Structures 46 96 83 Equipment and Fixtures 1388663 9366292 102 643 90 Decrease in Working Capital 27643 90972 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION ASSETS Petty cash and change funds on hand 50000 were verified by count We made a detailed examination of the records and supporting data of the receipts and disbursements pertaining to the Bank of Manchester Georgia and the Columbus Bank and Trust Company Columbus Georgia Our reconciliations of these accounts at June 30 1961 were as follows Balances per Bank Deposits in Transit Checks Outstanding Balances per Books Bank of Manchester 1452157 92901 Columbus Bank and Trust Company 116030 750000 1545058 906050 866030 7 68802 639008 97228 In order to verify the deposits in transit the Treasurer at our request deposited the cash receipts of August 20 1961 in the Bank of Manchester during the forenoon of August 21 1961 We then obtained a statement from the bank We examined the details of the cash receipts for the period from July 1 1961 to August 21 1961 inclusive We reconciled the bank account and ascertained that the deposits in transit at June 30 1961 and the cash receipts for the period from July 1 1961 through August 21 1961 had been properly accounted for In our audit report of September 10 1958 we reported a cash shortage of 1080489 which was chargeable to and admitted by Miss Louise Street a former bookkeeper This shortage was covered to the extent of 1000000 under a comprehensive dishonesty disappearance and destruction policy carried with the Fidelity Deposit Company of Maryland During the year ended June 30 1959 1000000 was received from I he insurer thereby leaving a shortage balance of 80489 which has been referred to the Attorney General of the State of Georgia We were advised by Mr G Clarence Thompson that he had reported to the Attorney General that he had been unable to locate any property of the Estate of Louise Street from which collection of the balance could be made The fund balances at June 30 1961 were as follows973 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Private Budget Trust Funds Funds Total CashonHand 50000 00 50000 Columbus Bank and Trust Company 97228 00 97228 Bank of Manchester 501987 137021 639008 ShortageLouise Street 80489 00 80489 Accounts ReceivableC A Phelan Jr 6566 00 6566 Accounts ReceivableSam Deas 5000 00 5000 7 412 70 1 370 21 8 782 91 Inventories of merchandise for resale 3371633 represent merchandise located in the souvenir shop and snack bar at the entrance to the Little White House or stored in adjacent buildings The inventories were taken and priced by employees of the Commission and were not verified by us Prepaid expenses 132896 represent insurance premiums applicable to periods subsequent to June 30 1961 Fixed assets are stated at cost or appraised value 33889103 less adequate reserves for depreciation in the amount of 4422629 Additions to outlay are summarized as follows Land and Land Improvements3196042 Building and Structures4696083 Equipment and Fixtures 1232663 9124788 LIABILITIES The records were examined as to liabilities at June 301961 and we believe that all are fully disclosed in the Balance Sheet Current liabilities 1510111 represent amounts due as follows Trust Accounts Federal Excise Tax 3896 State Sales Tax 34903 Employees Payroll Deductions 98222 Trade Accounts Payable 1179774 Other Accounts Payable 193316 1510111 974 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Amount due the State Treasurer 20000000 represents an appropri ation approved January 31 1946 which is treated as a loan and is to be repaid to the State of Georgia from the first funds available for this purpose GENERAL Each employee of the Commission is covered under a Public Employees Fidelity Blanket Bond in the amount of 1000000 The SecretaryTreasurer Mr C A Phelan Jr is covered under a Public Officials Fidelity Bond in the amount of 2000000 The insurer policy numbers and periods of coverage are as follows No 5490727Fidelity Deposit Company of Maryland November 7 1960 to November 7 1961 No 5490856Fidelity Deposit Company of Maryland March 9 1961 to March 9 1962 Appreciation is expressed to the officials and employees of the Commission for the cooperation and assistance given us during our examination Respectfully submitted OSBORN CLARY COMPANY CERTIFIED PUBLIC ACCOUNTANTS975 WATER LAW REVISION COMMISSION976 WATER LAW REVISION COMMISSION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2000000 2000000 Budget Balancing Adjustment 2000000 20000 00 Total Income Receipts oOO 000 CASH BALANCE JULY 1st Budget Funds 673300 673300 Total 673300 673300 PAYMENTS EXPENSE Total Expense Payments oOO 000 CASH BALANCE JUNE 30th Budget Funds 673300 673300 Total 673300 673300 977 WATER LAW REVISION COMMISSION SUMMARY INTRODUCTION The Georgia Water Law Revision Commission was created by Act of the General Assembly approved March 3 1955 for the purpose of surveying the water laws and problems of the State The Commission was abolished on July 1 1957 under provisions of Legislative Act approved March 7 1957 FINANCIAL CONDITION There has been no activity in the account since the fiscal year ended June 30 1957 and the undrawn allotment balance of 673300 in the State Treasury on June 30 1961 should be lapsed to the States General Fund B 979 GEORGIA WATERWAYS COMMISSION 980 GEORGIA WATERWAYS COMMISSION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 500000 500000 Budget Balancing Adj ustments 5000 00 5 00000 Total Income Receipts 000 000 CASH BALANCE JULY 1st Budget Funds 690671 677391 Total 690671 677391 PAYMENTS EXPENSE Travel 3280 000 Miscellaneous 10000 Total Expense Payments 13280 000 CASH BALANCE JUNE 30th Budget Funds 677391 677391 Total 690671 677391BMnmi 981 GEORGIA WATERWAYS COMMISSION SUMMARY INTRODUCTION The Georgia Waterways Commission was created by the General Assembly of Georgia approved December 10 1953 and further expanded by an Act of the General Assembly approved March 13 1957 It is an Agency of the State of Georgia to which is assigned the responsi bility of coordination with individual river development associations and groups and serves as the official Agency of the State of Georgia in liaison with the Congress with appropriate Federal Agencies and with other branches of the Federal Government whose functions relate to the development of Ameri cas Waterways Members of the Board are J W Woodruff Sr Chairman Columbus Georgia Leon H Baughman Cedar Springs Georgia Valene Bennett Alma Georgia Clarence Campbell Lavonia Georgia Nat Hardin Forsyth Georgia Ralph Prim Rome Georgia R A Griffin Bainbridge Georgia J W Woodruff Jr is Executive Director FINANCIAL CONDITION The Georgia Waterways Commission ended the fiscal year on June 30 1961 with a surplus of 677391 available for operations subject to budget approvals State Appropriation for the operation of the Commission in the year ended June 30 1961 was 500000 As no allotment funds were needed for operations in the fiscal year ended June 30 1961 this 500000 was lapsed to the States General Fund as provided by law V SfiMnHI HHHH BOARDS OF WORKMENS COMPENSATION 983984 BOARD OF WORKMENS COMPENSATION RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 21000000 29620000 Budget Balancing Adjustment 9024846 4858847 Transfers Other Spending Units 116920 124139 Earnings 4825 18236 Total Income Receipts 29912751 34372944 NONINCOME Private Trust Funds 287243 403108 CASH BALANCE JULY 1st Budget Funds 134307 330877 Totals 30334301 35106929 PAYMENTS EXPENSE Personal Services 23543977 28526611 Travel 735872 871844 Supplies Materials 805875 959354 Communication 689836 897905 Publications Printings 161315 93993 Repairs 1 22906 1 42399 Rents 2300 2300 Insurance 168 00 14508 Pension Benefits 1729845 2176463 Equipments 1859155 774116 Miscellaneous 48300 47850 Total Expense Payments 29716181 34507343 NONCOST Private Trust Funds 287243 401858 CASH BALANCES JUNE 30th Budget Funds 3 308 77 1 964 78 Private Trust Funds 12 50 Totals 30334301 35106929fjggggfUgjg 985 BOARD OF WORKMENS COMPENSATION SUMMARY FINANCIAL CONDITION The State Board of Workmens Compensation ended the fiscal year on June 30 1961 with a surplus of 196478 available for operations subject to budget approvals and reported no outstanding accounts payable or other current liabilities REVENUE COLLECTIONS This Board is the revenue collecting agency for assessments on employers electing to come under the provisions of the Workmens Compensation Act as provided by law In the fiscal year ended June 30 1961 37134190 was collected after deductions for refunds and adjustments all of which was transferred to the State Treasury within the period AVAILABLE INCOME AND OPERATING COSTS State Appropr ation for the operation of the Board in the year ended June 30 1961 was 29620000 To meet expenditures approved on budget 4858847 was transferred to the Board from the States Emergency Fund as provided by law making total allotment for the year 34478847 In addition to the 34478847 provided as the current years appropri ation 18236 was received in penalties making total receipts of 34497083 From the 34497083 received 112700 was transferred to the De partment of Labor for rent on space used in the Labor Building and 11439 to the State Personnel Board for pro rata share of the cost of Merit System Administration leaving net income to the Board of 34372944 The 34372944 net income and the 330877 cash balance on hand at the beginning of the fiscal year made a total of 34703821 available 34507343 of the available funds was expended in the year for budget approved items of expense and 196478 remained on hand June 30 1961 the end of the fiscal year986 BOARD OF WORKMENS COMPENSATION COMPARISON OF OPERATING COSTS Expenditures for operating costs the past three years are compared in the statement following YEAR ENDED JUNE 30 1961 1960 1969 Personal Services 28526611 23543977 20868742 Travel Expense 871844 735872 715092 Supplies 959354 805875 507308 Communication 897905 689836 655739 Printing Publicity 93993 161315 347257 Repairs 142399 122906 94570 Rents9 2300 2300 2300 Insurance Bonding 14508 16800 5876 Pensions Retirement1 1571426 1258308 1089784 Social Security 605037 471537 288393 Equipment 774116 1859155 148876 Miscellaneous 47850 48300 48300 34507343 29716181 24772237 Number of Employees on Payroll June 30 57 47 45 GENERAL On June 30 1961 the Board of Workmens Compensation was composed of the following members M Roscoe Lowery Chairman 791 Crandall Court Uecatur Georgia W E Buckner Director Edwin Place N W Atlanta Georgia Frank L Gross Director Toccoa Georgia William T Dean retired as Chairman and Member of the State Board of Workmens Compensation on November 30 1960 and was succeeded by M Roscoe Lowery Mr Dean was bonded for 1000000 as Chairman and Member of the Board with the United States Fidelity and Guaranty Company Bond 233420787557 dated May 7 1957987 BOARD OF WORKMENS COMPENSATION Marion Roscoe Lowery is bonded as Chairman and Member of the State Board of Workmens Compensation for the term beginning October 8 1959 and ending May 1 1962 in the amount of 1000000 Bond is written by the Aetna Casualty and Surety Company 11 S 24957 dated October 8 1959 and the condition of the obligation is as follows Now therefore the condition of this obligation is such that if the above bounden Principal shall from the 8th day of October 1959 to the 1st day of May 1961 and until his successor has been duly appointed and qualified faithfully perform and discharge all of the duties and obli gations of his said office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal whether such funds shall be the property of the State of Georgia or of any other person firm or corporation then in such event this bond shall be void other wise to remain in full force and effect And it is understood and agreed by the said Principal and said Surety that the provisions of Chapter 894 and Chapter 898 of the Code of the State of Georgia as they now exist or as they may be amended are hereby made and are incorporated herein as conditions of this bond to the same extent as though specifi cally set forth herein William Ernest Buckner is bonded as Director of the Workmens Com pensation Act in and for the State of Georgia in the amount of 1000000 Bond is written by the St Paul Mercury Insurance Company 400TB5039 dated February 6 1960 and the condition of the obligation is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall during the period beginning on the 12th day of January 1960 and ending on the 12th day of January 1964 faithfully perform all the duties of his office as may be imposed on him by law or which may be imposed on him by the State Board of Workmens Compensation of the State of Georgia and shall faithfully and honestly account for all moneys securities and other property that may come into his possession custody or control in his official capacity whether they shall be moneys securities or other property of the State of Georgia which includes but without limitation the moneys securities and property of any department agency or instrumentality of said State or of any political subdivision thereof or the moneys securities or property of any other person firm or corporation and it is understood and agreed that all of the provisions of Section 89418 of the Code of Georgia Annotated are hereby made a part of the conditions of this obligation then this obligation shall be void otherwise it shall remain in full force and effect988 BOARD OF WORKMENS COMPENSATION Frank L Gross is bonded as Director of the Workmens Compensation Board in and for the State of Georgia in the amount of 1000000 Bond is written by the Hartford Accident and Indemnity Co 3482600 dated January 1 1961 and the condition of the obligation is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall during the period beginning on the 5th day of December 1960and ending on the 5th day of December 1961 faithfully perform all the duties of his office as may be imposed on him by law or which may be imposed on him by the State Board of Workmens Compensation of the State of Georgia and shall faithfully and honestly account for all moneys securities and other property that may come into his possession custody or control in his official capacity whether they shall be moneys securities or other property of the State of Georgia which includes but without limitation the moneys securities and property of any department agency or instrumentality of said State or of any political subdivision thereof or the moneys securities or property of any other person firm or corporation and it is understood and agreed that all of the provisions of Section 89418 of the Code of Georgia Annotated are hereby made a part of the conditions of this obligat on then this obligation shall be void otherwise it shall remain in full force and effect James C Pullin is bonded for 1000000 as SecretaryTreasurer of the State Board of Workmens Compensation Bond is written by the St Paul Fire and Marine Insurance Company 410CA0398 dated April 1 1959 and covers faithful performance of duties and the honest accounting for all funds coming into his hands as such SecretaryTreasurer Mrs Mary Lou Pope is bonded for 1000000 as Assistant Secretary Treasurer of the State Board of Workmens Compensation Bond is written by the General Insurance Company of America 426808 dated April 1 1960 and covers faithful performance of duties and the honest accounting for all funds coming into her hands as such Assistant SecretaryTreasurer Books and records of the Board were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this ex amination and throughout the yearHMIHHHHHNMNflHHli 989 UNIVERSITY SYSTEM REGENTS OFFICE MHHi990 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2737500000 Budget Balancing Adjustments 6292742 Transfers Other Spending Units 24030 692 09 Revenues Retained Interest 11391013 Earnings Educational Services 1100 Total Income Receipts 3 521156 46 NONINCOME Public Trust Funds Investments 1 034 62 Income on Investments 512 09 Private Trust Funds 28419045 State Revenue Collections Unfunded 1 625 00 CASH BALANCES JULY 1st Budget Funds 228757465 Public Trust Funds 1103730 State Revenue Collections Unfunded 1 875 00 Totals 610575557 1961 27 375 000 00 2 826 666 95 26 720 152 86 43 882 71 1500 352541180 827 24 477 92 356 218 32 7141311 3 211 416 05 10 511 01 25000 7176 525 45 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 991 PAYMENTS Personal Services Travel Supplies Materials Communication Publications Printing Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments OUTLAYS Lands Buildings Contracts NONCOST Public Trust Funds Investments Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Public Trust Funds State Revenue Collections Unfunded Private Trust Funds Totals 1960 165 864 18 16 593 79 3 331 70 5 665 81 5 852 51 459 34 2 650 207 58 450 735 77 2 662 42 4 701 42 340 91619 1961 I 183172 36 22 664 59 2 898 22 6 321 02 9160 96 805 83 2 848 360 45 530 725 59 3 049 71 4 215 49 339 722 08 2 745 51917 148 20411 2 073 00 284190 45 3 211 416 05 10 511 01 250 00 2 889 645 12 167 062 42 21000 356 215 26 3 680120 31 11 60617 71 663 11 306 6105 755 57 7176 525 45992 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Revenue Funds 7it 66311 Budget Funds 25012031 Public Trust Funds l 60617 Private Trust or Agency Fd Group Ins 3 06 Investments Budget FundsU S Treas Securities and Time Deposits343000000 Public Trust Funds Student Notes it 407 53 Ga Tech Dorm Rev Bonds 1000000 323 392 65 3 451 407 53 3 774 80018 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable 2055 RESERVES Revenue Collections 71 66311 Plant Funds 224 829 86 Dormitory Funds 23607724 Insurance Fund i 759 742 80 Graduate Education 29 52913 Soil Conservation Fund 23 565 35 Public Trust FundW H Black Fund 2301370 Private Trust or Agency FundGroup Ins 3 06 2 368 42425 SURPLUS For Operations 3092932 For Allotments 137542606 140635538 3 774 80018993 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE SUMMARY FINANCIAL CONDITION The Regents Office of the University System of Georgia ended the fiscal year on June 30 1961 with a surplus of 140635538 after providing reserves as follows For Accounts Payable 2055 For Revenue Collections to be Transferred to the State Treasury 7166311 For Allotments to Univ System Units Plant Funds22482986 Dormitory Funds23607724 46090710 For Insurance Fund 175974280 For Graduate Education 2952913 For Soil Conservation 2356535 For Public Trust Funds WmHBlack Fund 2301370 For Private Trust or Agency FdGroup Insurance 306 Total Reserves 236844480 REVENUE COLLECTIONS In the fiscal year ended June 30 1961 the Office of the Regents of the University System collected 7141311 interest on investments which added to the balance of 25000 on hand July 1 1960 made a total of 7166311 to be accounted for As no funds were transferred to the State Treasury in the period under review a balance of 7166311 remained on hand June 30 1961 This balance of 7166311 should be transferred to the State Treasury to be credited to the States General Fund under provisions of State law Portions of Legislative Act approved March 23 1960 are quoted as follows 100101 State Depository Board creation membership naming and appointment of depositories A State Depository Board hereinafter called the Board is created consisting of the Governor the Comptroller General the State Auditor the Superintendent of Banks and the State Treasurer who shall act as administrative officer of said Board a majority of whom shall constitute a quorum and the acts of the majority994 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE of whom shall be the Acts of the Board The Board in its discretion may from time to time name and appoint as State Depositories of State Funds only chartered solvent banks and trust companies whether organized under State or Federal laws of good standing and credit in any city town or community in this State The Board shall meet at least once quarterly upon call of the Governor or in his absence upon the call of the State Treasurer Section 4Interest earned on State Funds withdrawn from the Treasury on approved budgets shall be remitted to the State Treasury by each Department board bureau or agency and placed in the General Fund AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Regents Office of the Uni versity System of Georgia in the year ended June 30 1961 was 2437500000 This was increased to 2670166695 by transfer of 232666695 from the State Emergency Fund to meet expenditures approved on budget as pro vided by law Appropriation for the operation of the Eugene Talmadge Memorial Hospital in the year ended June 30 1961 was 300000000 This was in creased to 350000000 by transfer of 50000000 from the State Emergency Fund to meet expenditures approved on budget as provided by law In addition to the funds provided as the current years appropriations the office received 4388271 from interest on insurance account funds invested and 1500 from sale of transcripts and fees making total receipts for the year 3024556466 The 3024556466 receipts together with the 321141605 cash balance at the beginning of the period made a total of 3345698071 available Transfers from available funds to the various branches of the University System by the Regents amounted to 2672015286 as detailed on page 9 of unit report leaving 673682785 funds available with which to meet expenditures approved on budget for the fiscal year ended June 30 1961 305670754 of the 673682785 available funds was expended for budget approved items of expense and outlay in the year and 368012031 remained on hand June 30 1961 the end of the fiscal year Of the 368012031 cash balance remaining on hand June 30 1961 227376493 has been reserved for allotments and budgeted expense and of the remainder 3092932 will be available for expenditure in the next fiscal period subject to budget reapprovals for operations and 137542606 for allotments to units995 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE I COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Regents Office for the past three years are compared in the following statement BY ACTIVITY YEAR ENDED JUNE 30 1961 1960 1959 Central Office 19804376 17544498 15116986 Plant Funds Rentals 284367544 264588758 264567000 Arch Fees Surveys 16706242 14820411 12056505 Sou Regional Educ Board 7200000 5700000 8150000 Graduate Education 26700388 28319103 26726638 Soil Conservation 3971971 3508084 3308911 Insurance Fund 530 797 67 451 085 26 180 092 42 Totals 305670754 259731506 347935282 BY OBJECT Personal Services Travel Expense Supplies Communication Printing Publications Repairs RentsRegular RentsBldgs Bldg Auth Fire Ins for UnitsIns Fund Insurance Bonding Pensions Ret Systems Equipment Miscellaneous Sou Regional Educ Board Grad Educ for Negroes Subscriptions Dues Freight Express Laundry Other OUTLAY Land Bldgs and Imps B 183 172 36 165 864 18 142 725 75 22 664 59 16 593 79 19 660 55 2 898 22 3 331 70 4 027 86 6 321 02 5 665 81 5 431 59 9160 96 5 852 51 3 597 67 805 83 459 34 404 65 4 685 01 4 320 00 4 690 41 2 843 675 44 2 645 887 58 2 645 670 00 530 797 67 451 085 26 180 092 42 7208 349 49 266 49 3 049 71 2 662 42 1 829 58 4 215 49 4 701 42 1 009 00 72 000 00 57 000 00 81 500 00 267 003 88 283 191 03 267 266 38 651 85 589 38 603 50 4335 678 129 00 1192 2300 2 889 645 12 B 2 745 519 17 3 358 787 77 167 062 42 148 20411 120 565 05 Total Cost Payments 305670754 259731506 347935282 Number of Employees on Payroll June 30 26 24 20996 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE GENERAL The Southern Regional Education Board was created in 1949 replacing the Regional Council of Education which was incorporated in 1948 The purpose of this Board is to assist States Institutions and Agencies concerned with higher education to advance knowledge and to improve the social and economic level of the region by means of interstate collaboration in the support expansion or establishment of regional services or schools for grad uate professional and technical education Members of the Southern Regional Education Board are Term Expires ALABAMA The Hon John Patterson Governor of Alabama State Capitol Montgomery Ala The Hon Dave Archer State Senator Box 112 Huntsville Ala Dr Ralph B Draughon President Auburn University Auburn Ala Mr Fred C Folsom Cullman Ala Dr Frank A Rose President University of Alabama University Ala ARKANSAS The Hon Orval E Faubus Governor of Arkansas State Capitol Little Rock Ark 1965 1963 ARKANSAS Contd 1963 The Hon L H Autry State Representative Burdette Ark Dr David Mullins 1963 President University of Arkansas Fayetteville Ark Dr Carl R Reng 1964 President Arkansas State College State College Ark The Hon Clifton Wade 1962 State Senator 20 East Center St Fayetteville Ark Term Expires 1962 1964 1963 1965 DELAWARE The Hon Elbert N Carvel Governor of Delaware State Capitol Dover Del Mr Charles C King 303 West Commerce St Smyrna Del 1965 1961UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 997 DELAWARE Contd Term Expires GEORGIA Term Expires Mr John N McDowell 1963 McDowellMitchell Assoc Inc 919 Washington St Wilmington Del Dr M A Tarumianz State Psychiatrist Farnhurst Del 1964 Mr Daniel W Wood 1962 Administrative Asst to the Pres University of Delaware Newark Del FLORIDA The Hon Farris Bryant 1965 Governor of Florida State Capitol Tallahassee Fla Dr John S Allen 1964 President University of South Fla Tampa Fla Dr Doak S Campbell 1965 President Emeritus of Florida State Univ 1001 High Road Tallahassee Fla Dr Geo W Gore Jr 1963 President Fla A M College Tallahassee Fla The Hon Frederick B Karl 1962 State Representative First Federal Building Daytona Beach Fla The Hon S Ernest Vandiver 1963 Governor of Georgia State Capitol Atlanta Ga Dr O C Aderhold 1963 President University of Ga Athens Ga The Hon Geo B Brooks 1962 State Representative Crawford Ga Dr Harmon W Caldwell 1965 Chancellor Univ System of Georgia 244 Washington St S W Atlanta Ga The Hon Chappelle Matthews 1964 State Representative 116 Shackelford Building Athens Ga KENTUCKY The Hon Bert Thomas Combs 1963 Governor of Kentucky State Capitol Frankfort Ky The Hon George D Conley 1963 State Senator 2436 Roosevelt Avenue Ashland Ky Dr Frank G Dickey 1965 President University of Kentucky Lexington Ky998 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE KENTUCKY Contd Dr Adron Doran President Morehead State College Morehead Ky Dr Robt R Martin President Eastern State College Richmond Ky LOUISIANA The Hon James H Davis Governor of Louisiana State Capitol Baton Rouge La Mr Kenneth H Cagle Cagle Chevrolet Co Lake Charles La The Hon Carroll Dupont State Representative Grand Caillou Route Houma La Dr Ralph W E Jones President G rambling College Grambling La Gen Troy H Middleton President Louisiana State Univ Baton Rouge La MARYLAND The Hon J Millard Tawes Governor of Maryland State Capitol Annapolis Md Term Expires 1962 1964 1964 1962 1963 1965 1960 Term Expires 1964 1963 MARYLAND Contd Dr Wilson H Elkins President Univ of Maryland College Park Md Dr Martin D Jenkins President Morgan State College Baltimore Md The Hon Mary L Nock 1962 State Senator 914 Camden Ave Salisbury Md Miss May Russell 1965 President St Marys Seminary Jr College St Marys City Md MISSISSIPPI The Hon Ross R Barnett 1964 Governor of Mississippi State Capitol Jackson Miss The Hon Joseph N Bailey Jr 1962 State Representative Coffeeville Miss The Hon Geo Payne Cossar 1964 State Representative Cossar Building Charleston Miss 1963 Dr Ben F Hilbun 1963 President Emeritus Miss State University State College MissHUH UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 999 Term Expires 1965 1 MISSISSIPPI Contd iCDr J D Williams fl Chancellor University of Mississippi iji University Miss NORTH CAROLINA U The Hon Terry Sanford 1965 m Governor of North Carolina j State Capitol 1 Raleigh N C I Dr Charles F Carroll 1965 State Superintendent of Public Instruction Raleigh N C I The Hon W Lunsford Crew 1962 1 State Senator B Roanoke Rapids N C Cl Dr Alfonso Elder 1963 rj President I N C College at Durham Ql Durham N C I Dr Wm C Archie 1964 0 Director 1B State Board of Higher Educ 1 144 Education Building I Raleigh N C j OKLAHOMA I The Hon JHoward Edmondson 1963 I Governor of Oklahoma I Box 3367 I Oklahoma City 5 Okla Mr Vernon Collins Cherokee Oklahoma 1963 Term OKLAHOMA Contd Expires Dr Charles C Mason 1961 Superintendent of Schools Tulsa Oklahoma The Hon LeRoy McClendon 1962 State Senator Idabel Oklahoma Dr Oliver S Willham 1964 President Oklahoma State University Stillwater Oklahoma SOUTH CAROLINA The Hon Ernest F Hollings 1963 Governor of South Carolina Hampton Office Building Columbia S C Dr Marshall W Brown 1963 President Presbyterian College Clinton S C The Hon Edward C Cushman Jr State Senator 1961 P O Box 270 Aiken S C Dr Neill W Macaulay 1961 12 Clement Road Columbia S C Dr Robert L Sumwalt 1961 President Univ of South Carolina Columbia S C TENNESSEE The Hon Buford Ellington 1963 Governor of Tennessee State Capitol Nashville Tenn1000 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE TENNESSEE Contd Dr Edward J Boling VicePres for Development University of Tennessee Knoxville Tenn Dr Quill E Cope President Middle Tennessee State College Murfreesboro Tenn The Hon David Givens 1962 State Representative 422 North Main Street Somerville Tenn Dr Andrew D Holt 1965 President University of Tennessee Knoxville Tenn TEXAS The Hon Price Daniel 1963 Governor of Texas State Capitol Austin Texas The Hon B H Dewey Jr 1964 State Representative P O Box 347 Bryan Texas Dr E B Evans 1965 President Prairie View A M College Prairie View Texas Dr Ralph T Green 1962 Director Commission on Higher Educ State Office Building 201 East 14th Street Capitol Station Box 2202 Austin 11 Texas Term Term Expires TEXAS Contd Expires 1964 Dr M T Harrington Chancellor Agricultural and Mechanical College System 1963 lb 1 v It 1963 College Station Texas 111 e VIRGINIA 1 The Hon J Lindsay Almond Jr 1962 Governor of Virginia State Capitol Richmond Va The Hon Lloyd C Bird 1962 State Senator 303 South Sixth Street Richmond Va Dr Robert P Daniel 1964 President Virginia State College Petersburg Va The Hon Frederick Gray 1965 Attorney General of Va State Library Building Richmond Va Dr Walter S Newman 1963 President Virginia Polytechnic Inst Blacksburg Va WEST VIRGINIA The Hon W W Barren 1965 Governor of West Virginia State Capitol Charleston 5 W VaI tr 1001 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Term WEST VIRGINIA Contd Expires I The Hon Walter A Holden 1963 H State Senator i 342 Lee Avenue I Clarksburg W Va E Mr Joseph C Jefferds Jr I President t Jefferds Moore Inc 1 P O Box 4398 I Charleston W Va 1962 Term WEST VIRGINIA Contd Expires Mr Rex M Smith 1964 State Supt of Schools Department of Education State Capitol Building Charleston 5 W Va Dr Chas A Zeller M D 1965 Director Dept of Mental Health 1721 Quarrier St Charleston W Va In the fiscal year ended June 30 1961 7200000 was paid by the Regents of the University System to the Southern Regional Board of which 1800000 was for administrative expense 4500000 for twenty medical students at Meharry Medical College and 900000 for six students in veterinary medi cine at Tuskegee Institute Payments to the Board for the students are not considered as scholarships but are to relieve the respective students of out ofstate fees in those cases where the State is without facilities in a given field Expenditures by the Regents of the University System in the fiscal year ended June 30 1961 for graduate education for Negroes amounted to 26700388 A list of these payments is on file in the office of the State Auditor showing the name and address of the student the college or univer sity attended college degree and amount of the expenditure for each student The Graduate Education for Negroes activity was begun in the fiscal year ended June 30 1944 and expenditures for this program since its be ginning through June 30 1961 amounted to 257260546 distributed by years as follows Fiscal Year Ended June 30 1944 104400 Fiscal Year Ended June 30 1945 325451 Fiscal Year Ended June 30 1946 2500000 Fiscal Year Ended June 30 1947 2633105 Fiscal Year Ended June 30 1948 3110503 Fiscal Year Ended June 30 1949 4742877 Fiscal Year Ended June 30 1950 6172817 Fiscal Year Ended June 30 1951 88430321002 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Fiscal Year Ended June 30 1952 12071824 Fiscal Year Ended June 30 1953 14748718 Fiscal Year Ended June 30 1954 17612077 Fiscal Year Ended June 30 1955 20821790 Fiscal Year Ended June 30 1956 25794079 Fiscal Year Ended June 30 1957 27179944 Fiscal Year Ended June 30 1958 28853800 Fiscal Year Ended June 30 1959 26726638 Fiscal Year Ended June 30 1960 28319103 Fiscal Year Ended June 30 1961 26700388 Total257260546 Rent payments to the University System Building Authority represent rents paid by the Regents on buildings being erected and to be erected at the various units of the University System by the Building Authority and leased to the University System by the Authority In the year ended June 30 1961 65147333 was collected from units of the University System for fire insurance premiums and 4388271 interest was earned on funds invested From the amount collected and the balance of 118506242 on hand at the beginning of the period 12067566 was paid for insurance premiums The net excess of receipts over disbursements increased the 118506242 balance in the Insurance Fund at the beginning of the fiscal year to 175974280 on June 30 1961 2064170 received from insurance companies for fire losses was transferred to the units of the University System The Insurance Fund has been set up as provided for in resolution adopted by the Board of Regents on May 12 1954 as follows Upon the recommendation of the Committee on Finance and Business Operations with motion properly made and variously seconded the following resolution was unanimously adopted by the Board of Regents WHEREAS the Board of Regents of the University System of Georgia under the Constitution and laws of Georgia is charged with the management and control of the University System of Georgia and all of its institutions and WHEREAS the value of the physical plant of the University System has constantly increased and many new buildings and facilities have been added at the various institutions and1003 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE WHEREAS under contract with the University System Building Au thority those buildings and facilities constructed by said Authority and leased by the Board of Regents must be protected by insurance against loss or damage to the full extent of the value thereof and WHEREAS under the laws of Georgia all other buildings are required to be protected against loss or damage by insurance to the extent of 50 of the value thereof and WHEREAS the Board of Regents has determined that it is in the best interests of the University System to establish the insurance and hazard reserve fund to meet the requirements imposed by law or agreement with the University System Building Authority and also to provide additional protection whether by establishment of reserves or the carrying of insurance on these buildings and facilities which are not required by law or contract as aforesaid to be protected to the extent of the full value thereof BE IT THEREFORE AND IT IS HEREBY RESOLVED as follows There is hereby created and designated a separate fund to be known as the Regents Insurance and Hazard Reserve Fund Said Regents Insurance and Hazard Reserve Fund shall be held by Regents of the University System of Georgia in Trust and shall be used by it for the following purposes only To provide the protection against loss of or damage to those various buildings facilities and their physical contents which are owned operated leased or held in Trust by Board of Regents of the University System of Georgia or Regents of the University System of Georgia whether such pro tection be by the investment and retention of same as a reserve for such purpose or by the payment therefrom of the cost of premiums on any in surance which the Regents are required or may determine to carry There shall first be paid into such Fund in each fiscal year an amount of not less than 400 per thousand dollars of sound valuation of all buildings facilities and their contents owned operated leased or held in Trust by the Board of Regents or Regents of the University System of Georgia provided however the total sum paid into the Fund in each said fiscal year shall always1004 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE be equal to or greater than the sum necessary to pay the premiums on in surance required to be carried either by law or by contract with the University System Building Authority 4 There shall be paid from said Fund in each year those premiums required to be paid by law or by contract with the University System Building Au thority 5 Said Fund may be invested and reinvested in direct obligations of the United States Government obligations unconditionally guaranteed by the United States Government direct obligations of the State of Georgia or direct obligations of any political subdivision of the State of Georgia and all income and increments from such investments shall become a part of such Fund 6 Should at any time the value of the total assets in said Fund other than those sums in said Fund representing amounts due to be paid on premiums required by law or by contract with the University System Building Authority exceed 5000 per thousand dollars of sound valuation of all buildings facilities and their contents not covered by insurance then and in that event the amount to be paid into said Fund in each fiscal year while such condition exists may be reduced to such amount as may be required to pay only those insurance premiums coming due in said year which are required to be paid either by law or by contract with the University System Building Authority Withdrawals from said Fund shall be made only to pay premiums for investment or reinvestment or to reimburse the Regents for loss or damage not otherwise reimbursed The amount of withdrawal for reimbursement of any loss or damage shall not exceed the amount which when added to any proceeds of insurance received by the Regents on account of such loss or damage shall equal the replacement cost of the damaged or destroyed building facility or contents thereof Any withdrawal for the reimbursement of loss or damage shall be made only upon order of the Board of Regents Outlay payments for buildings and improvements in the year ended June 30 1961 were 17394739 for plans surveys and soil testing 6884971005 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE was reimbursed to the Regents Office by the University System Building Authority in the period under review for advance payments made to Archi tects and Engineering Firms in this and prior periodsmaking a net payment in Outlay Account of 16706242 Membership of the Board of Regents of the University System of Georgia is as follows I District Regent Address State at Large James A DunlapHome Federal Bldg Gainesville Feb 19 I960Jan 1 1967 State at Large Allen WoodallPres Radio Sta WDAK Columbus Feb 13 1957Jan 1 1964 State at Large Roy V HarrisSouthern Finance Bldg Augusta Feb 19 1960Jan 1 1967 State at Large n James C Owen JrP 0 Box 116 Griffin Jan 11 1961Jan 1 1963 State at Large Carey WilliamsGreensboro Jan 1 1955Jan 1 1962 First nj J Everett WilliamsCollege Pharmacy Statesboro Jan 13 1955Jan 1 1962 ejohn I SpoonerSeldom Rest Farms Donalsonville Jan 1 1961Jan 1 1968 Third AT Howard H CallawayPme Mountain Jan 1 1958Jan 1 1965 Robert O ArnoldP Box 191 Covington Jan 1 1956Jan 1 1963 Jesse DraperDraperOwens Realty Co Grant Bldg Atlanta Jan 1 1961Jan 1 19681006 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE District Regent Address Sixth Lindon D Baggs Jr PresBibb Transit Company Macon July 8 1957Jan 1 1964 Seventh Ernest L Wright PresDarlington School Box 353 Rome Feb 6 1959Jan 1 1966 Eighth James D GouldGould Motor Company Brunswick Feb 13 1957Jan 1 1964 Ninth Morris M Bryan Jr PresThe Jefferson Mills Jefferson Feb 3 1959Jan 1 1966 Tenth W Roscoe ColemanFleming Realty Co P O Box 5188 Augusta Jan 1 1958Jan 1 1965 OFFICERS OF THE BOARD OF REGENTS Chairman Robert 0 Arnold ViceChairman Everett Williams Chancellor Harmon W Caldwell Adm Asst to Chancellor Arthur M Gignilliat Asst to the Chancellor John E Sims Dir Plant and Bus Operations J H Dewberry Executive Secretary L R Siebert Treasurer James A Blissit Dir of Testing and Guidance John R Hills Associate Director Harry S Downs L R Siebert is bonded as Executive Secretary of the Board of Regents of the University System of Georgia in the amount of 10000000 Bond is written by the Peerless Insurance Company dated June 29 1959 effective from May 22 1959 and covers faithful performance of the duties of the office of Executive SecretaryHjisj 1007 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE James A Blissit is bonded for 10000000 as Treasurer of the Board of Regents of the University System of Georgia with the Peerless nsurance Company Bond is dated June 29 1959 effective from May 22 1959 and covers faithful performance of duties On file and presented for examination is schedule bond covering all em nlovees of the University System for 10000000 each Bond is written by Peerless Insurance Company dated July 1 1958 248178 effective from July 1 1958 and coverage is under Insuring Agreement lEmployee Dishonesty Coverage Form B 10000000 on each employee Rider 2 provides It is agreed that such coverage as is afforded under Agreement 1 Employee Dishonesty Coverage is extended to include loss caused through the failure of any such Employee to faithfully perform his duties Books and records of the Regents Office have been well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Regents Office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1008 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1961 Balance Available For Insurance July 1 1960 University of Georgia 26592757 Georgia Experiment StationGriffin 17 32218 Georgia Coastal Plains Experiment StationTifton 10 845 89 4H Club CenterDublin 14g u Southwest Branch Experiment StationPlains 34628 Southeast Branch Experiment StationMidville 673 68 Northwest Branch Experiment StationCalhoun 186 30 Americus Nursery Branch Experiment StationAmericus 171 67 Rock Eagle 4H Club Center 583844 4H Club CenterWahsagaDahlonega 66 33 Georgia Institute of Technology 289 239 59 Georgia State College of Business Administration 53 987 55 Georgia State College for Women 54 454 01 Medical College of GeorgiaAugusta 4169776 Eugene Talmadge Memorial HospitalAugusta 136 998 36 Augusta CollegeAugusta 4 45279 Armstrong CollegeSavannah Abraham Baldwin Agricultural CollegeTif ton 2009328 Georgia SouthwesternAmericus 10 59900 Middle Georgia CollegeCochran 704 99 North Georgia CollegeDahlonega 3531129 South Georgia CollegeDouglas 1944922 Valdosta State CollegeValdosta 12 832 64 Georgia Southern CollegeStatesboro 2727017 West Georgia CollegeCarrollton 1711468 Albany State CollegeAlbany15 864 87 Fort Valley State CollegeFort Valley 28 86733 Savannah State CollegeSavannah 17 089 20 MiscInterest Earned on Investments 12714650 1185 062 421009 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1961 RECEIPTS PAYMENTS Balance From Units Interest Insurance To Units Available For Earned Insurance Premiums For Loss For Ins Insurance In Period Recoveries 5 64210 Paid Claims 5642 10 June 30 1961 183 367 20 30 505 75 418 789 02 9 847 20 1 672 06 1 469 91 1 672 06 25 699 47 6 830 40 815 78 16 860 51 1 676 00 368 77 1 453 40 1 220 80 225 48 1 341 60 681 60 758 82 596 46 1 110 40 504 89 791 81 171 67 7 888 00 375 09 13 351 35 6633 148 094 40 2 014 70 26 353 31 2 014 70 410 980 68 22 528 00 5514 4 543 46 55 14 71 972 09 35 631 84 10114 50 79 971 35 68 052 00 336 35 4 619 68 336 35 105130 08 10 224 33 126 774 03 7 727 20 35417 2 920 24 3 834 00 1600 6112 61 1600 227861 11 557 09 2192 93 2945744 7 228 80 2 281 30 15 546 50 8 098 40 258 89 19 544 50 22 093 60 5 627 71 51 77718 8 655 20 410 01 1 847 83 410 01 26 256 59 14 330 40 599 97 1 48816 599 97 25 674 88 22173 60 901 70 1 311 69 901 70 48132 08 10195 20 516 21 2 269 94 516 21 25 039 94 10 691 20 8 476 83 34872 8476 83 482495 20 336 00 3 69211 4551122 17 624 80 43 882 71 2 707 27 32 006 73 171 029 21 651 473 33 43 882 71 20 641 07 12067566 20641 07 175974280 1010 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE a a B p o co a s w Ei CO CO fH H n CO w H S a H o O w co 5 g 5 p H 5 co H SB O M Q cd ni C u s J CO s H O 3 Ex O co s 8 8 8 8 8 8 8 8 888888888 d d 8 8 H O CO CO iH IT M CO GO CO CO i co ifi 8 8 8 88 CO CO 00 CO 05 CM CM OOOCOOOOWQCDIOOi COOSOOIOWOCCCCO OCOOOCOCOCMmCOCO CO w C5 H 11 J o o o 8 8 8 O lO Oi fi 8 8 8 8 8 8 8 w ro t h co n CD CM O ri Oi O O CM CO CO CM h CO W 8 8 8 8 8 8 8 Oi tJ ih tJ M t H Ifi CO H t CM O iH O H J M CO CO CM CM CM CM I cp 60 jP O Q a 9 a 3 pq a a 03 a ri C3 60 cm o cp o a O 03 to cp 3 60 a 2 a 3 5 o j CO 60 CP tJ El O CD 03 Q M O n 03 3 CJ c Q d 60 o O I cp 60 CP o O 03 So o cp O D O1011 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 8 8 8 S o 8 8 C3 CO SO 55 x 8 8s 8 0 M CO to n to Tjl t t 3 S S d 03 to BO a 0 bo S3 H o H o o o o a CO c3 Oi CO 3 co d d CO CO CO M 55 O ii H CO Eh H S 05 H Ph CO d I 2 g d X X 3 3 H M Pi P o o fl BO BO igjgBgBBKKtMUUInmUKmSUKl 1013 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE1014 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units1 523 499 97 Revenues Retained Grants from U S Government 209615123 Grants from Counties and Cities 597000 Earnings Development Service 31363665 Interest 1 71407 Total Income Receipts3 940 971 92 NONINCOME Private Trust Funds 32566438 CASH BALANCES JULY 1st Budget Funds 16112081 Private Trust Funds 1770951 Total444546662 1961 1 667 600 00 2 218 02113 5 970 00 365 28515 3 505 66 4 260 381 94 349 743 57 202 677 34 18 441 59 4 831 244 44fggggBREBHi 1015 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE PAYMENTS EXPENSE Personal Total Expense I960 1961 orvirPo 305140988 355137783 be S 51061740 21329739 Travel 19187301 19647626 Supplies Materials l9Q 18m39 Communication Heat Light Power Water Publications Printings Repairs 466gg 547 65 Rents 1261682 1277633 Insurance 1796573 2177348 Pensions Benefits g m Equipment 4 404 36 322338 Miscellaneous Payments389354320 414657628 OUTLAYS Lands improvements Supplies Materials L0 4 Publications Printing g4 Repairs 125600 183600 Insurance Pensions Benefits mM Miscellaneous g2 00 Equipment Total Outlay Payments 587219 8343339 Total Cost Payments389941539 417000967 frvaTrustEunds 32493230 34891757 CASH BALANCES JUNE 30th Budget Funds 5g Private Trust Funds Totals Private Trust 444546662 4831244441016 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Available Cash in Bank and in Transit Budget FundsFederal Funds 3591240 Budget FundsState and Other 25713721 Private Trust and Agency Funds Accounts Receivable U S GovernmentTVA U S GovernmentAgric Research Survey 293 049 61 77 748 20 37079781 1 863 84 4174 1 905 58 372 703 39 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES None Reported RESERVES Cow Testing 1 016 78 Ga Crop Improvement Assoc 17531 Visual Aid 9 272 79 Corn Meal Enrichment 66110 State Dept of Agriculture 153753 4H Club Projects 10224628 Private Trust and Agency Funds 77 748 20 SURPLUS Unappropriated Surplus 192 657 99 180 045 40 372 703 391017 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE SUMMARY FINANCIAL CONDITION The Agricultural Extension Service of the University of Georgia at Athens ended the fiscal year on June 30 1961 with a surplus of 18004540 after providing reserves of 10224628 for Four H Club Park Projects 927279 for Visual Aid Program 66110 for Corn Meal Program Funds 7774820 for Private Trust and Agency Funds and 272962 for funds reserved for other special purposes Assets on this date consisted of 37079781 cash in banks accounts receivable of 186384 due from the Tennessee Valley Authority and 4174 due from Agriculture Research Survey AVAILABLE INCOME AND OPERATING COSTS Federal Grants to the Extension Service in the year ended June 30 1961 were 221802113 allotment of State Appropriation funds by the Regents of the University System was 166200000 and 38036081 was received from Four H Club Projects and other sources making total income receipts for the year 426038194 The 426038194 income together with the 20267734 cash balance at the beginning of the fiscal period made a total of 446305928 available 414657628 of the available funds was expended in the year for budget approved items of expense 2343339 was paid for buildings and improve ments and 29304961 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures of the Agricultural Extension Service for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 I960 1961 Administration 10182135 11353607 15988256 Information 12127822 11616782 14611749 County Extension Work246852342 260884627 267703274 Home Economics 8493677 7310673 9497543 Agriculture 41895618 45009546 49274648 4 H Club Work 14370256 14254226 156728821018 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 1960 1961 Entomology Survey 900004 920489 959227 Cotton Market Edue Service 151753 1105914 Consumer Education 1932973 1662892 2034192 EggMarketing 1094204 1235430 1239899 Dairy Marketing 1689980 1528080 1212765 Cotton Gin Marketing 1010000 980849 1045719 Fruit and Vegetable Marketing 13125 Forestry Marketing 1815165 1885700 1927778 Information and Statistics Marketing 936656 1003167 1014613 Seed Marketing 893762 1076971 1147700 Economics and Marketing 989638 1000050 1477929 Corn Meal Enrichment 816993 849770 449600 VisualAid 144662 164955 135417 Soil Conservation Service 60000 60000 Cow Testing 4 203 77 State Dept of Agriculture 510000 519996 3 471 493 89 3 634 695 63 3 864 991 05 4H Club Projects 28937841 26471976 30501862 3 760 872 30 3 899 415 39 4 170 009 67 BY OBJECT EXPENSE Personal Services2 933 55729 3051 409 88 3 551 377 83 Travel Expense 45792568 51061740 21329739 Supplies and Materials 20638961 19187301 19647626 Communications 1681084 2016657 1871039 Heat Lights Water 3234121 3234358 3444511 Printing and Publicity 21280 60 14 660 53 46 707 36 Repairs Alterations 909612 1399861 1271424 Rents 64965 46688 54765 Insurance and Bonding 1384027 1261682 1277633 Equipment 1833799 2301983 3452686 Pension Payments Soc Sec 1534885 1796573 2177348 I F Youth Exchange 160000 200000 Share and Care 506466 Miscellaneous 500212 240436 322338 Total Expense Payments373724489 389354320 4 14657628 flnSHnuK 1019 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE YEAR ENDED JUNE 30 BY OBJECT Contd 1959 I960 19W OUTLAY Personal Services 72440 Supplies and Materials 1826008 102760 4 95 Repairs 71927 190561 2146984 Fmiinment 265272 153230 6200 lnce and Bonding 1141 35 1 25600 1 83600 Printing and Publicity 450 50 Social Security I0169 3 40 100 00 7050 Miscellaneous a6w iww 2362741 587219 2343339 376087230 389941539 417000967 Number of Employees on Payroll June 30 834 831 915 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Agricultural Extension Service at the close of the fiscal year on June 30 1961 amounted to 7774820 consisting of the following accounts U S Income Tax Withholdings 3456605 Social Security Withholdings 567382 State Retirement 1388740 Federal Retirement 1926759 State Income Tax 435334 7774820 FOUR H CLUB PARK PROJECTS At June 30 1961 the Agricultural Extension Service had three Four H Club Projects viz Rock Eagle Project in Putnam County the Negro Four H Club Camp in Laurens County and Camp Wahsega in Lumpkin County The income from Camp Wahsega comes from Four H Club summer camp fees and various groups 1020 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE GENERAL In the period covered by this report expenditures amounting to 3692441 were made by the various counties of the State as County Offset payments and 118165260 NonOffset items directly to employees in Agricultural Extension Service and were shown on the books as receipts and payments for the fiscal year ended June 30 1961 for accounting purposes These funds were not received or disbursed by the Comptroller of the University and therefore have not been included in this report Books and records of the Agricultural Extension Service are kept in the office of the Comptroller of the University of Georgia Athens Georgia and were found in excellent condition All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper vouchers Appreciation is expressed to the officials and staff of the Agricultural Extension Service for the cooperation and assistance given the State Auditors office during this examination and throughout the yearHBBHHm 1021 UNIVERSITY SYSTEM GEORGIA EXPERIMENT STATION EXPERIMENT1022 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT RECEIPTS i960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 47704300 51728400 Revenues Retained Grants from U S Government 90922300 93774600 Donations 4978370 5857619 Earnings Development Services 17837200 14090235 Interest Earned 500 25 Total Income Receipts161442170 165500879 NONINCOME Private Trust Funds 3611863 3077242 CASH BALANCES JULY 1st Budget Funds 15372902 11894757 Private Trust Funds 40000 166225 Totals180466935 180639103 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT 1023 PAYMENTS 196 1251 EserviCeSKSSS rwe s Publications Printing JJ 20855 TO ePairs 1641246 1614907 Rents 1518711 1265187 Insurance 2221717 2552719 Pensions Benefits Equipment 604 23 Miscellaneous Total Expense Payments 586 330 56 1 654 77201 OUTLAYS supp Repairs 686500 Contracts 551 Equipment Total Cost Payments 164920315 168345220 pTrust Funds 3485638 3193467 CASH BALANCES JUNE 30th Budget Funds Private Trust Funds x Totalg 180466935 180639103 Note Includes Southern Piedmont Experiment Station at Watkinsville1024 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Budget Funds 9050416 Escrow Funds 50000 Accounts Receivable U S Dept of Agriculture 147403 Civil Defense 2 829 00 91 00416 4 303 03 95 307 19 LIABILITIES RESERVES SURPLUS CASH LIABILITIES None Reported RESERVES ForSouthern Piedmont Experiment Station 3 836 89 Commercial FundsFor Research 19 308 98 Seed Revolving Fund 4 343 03 Escrow Funds 500 00 Plant Improvements 21 521 37 SURPLUS Available for Operations 49 510 27 45 796 92 95 307191025 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT SUMMARY FINANCIAL CONDITION The Georgia Experiment Station at Experiment Georgia ended the fiscal year on June 30 1961 with a surplus of 4579692 after providing reserves of 50000 for funds held in escrow 2152137 for plant additions and improvements and 2748890 for Commercial Fund Projects and other restricted funds AVAILABLE INCOME AND OPERATING COSTS Income receipts in the fiscal year ended June 30 1961 were 165500879 of which 51728400 was State aid 93774600 from U S Government grants 5857619 donations for research and 14140260 earnings from sales rents and other sources The 165500879 income together with the cash balance of 11894757 on hand at the beginning of the fiscal year made a total of 177395636 available 165477201 of the available funds was expended in the year for current operating expenses 2868019 was paid for new buildings and improvements and 9050416 remained on hand June 30 1961 the end of the fiscal year1026 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 Administration 8702665 8332934 8144275 Plant 10111514 13526743 12679999 Library 1849023 1728539 1247547 Research 147682018 141332099 136320062 Total Cost Payments1 683 452 20 1 649 20315 1 583 918 83 BY OBJECT EXPENSE Personal Services1 227 548 63 1149 943 31 1105 977 26 Travel Expense 3799798 2957598 2588449 Supplies Materials 18031434 18633433 19450719 Communication 941782 1011661 894347 Heat Lights Water 2197682 2116416 1643407 Printing Publicity 610921 678079 541938 Repairs 2085570 3272992 1709512 Rents 1614907 1641246 1484327 Insurance Bonding 1265187 1518711 1142501 Pensions Soc Sec 25 52719 22 21717 19 283 32 Equipment 9561915 9541566 10094137 Miscellaneous 60423 45306 55380 Total Expense Payments 1 654 772 01 1 586 330 56 1 521 307 75 OUTLAY Land Bldgs Improvements 28128 75 60 562 62 41184 86 Equipment 55144 230997 2142622 Total Cost Payments168345220 164920315 158391883 Number of Employees on Payroll June 30 199 194 1941027 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT I GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia The Georgia Experiment Station is operated in cooperation with and under the supervision of the Division of Experiment Stations of the U S Department of Agriculture for the purpose of agricultural research The Station used purchase orders of the State Purchasing Department for purchases made from State funds but does not secure purchase orders for expenditures made from Federal funds citing as authority the following ruling United States Department of Agriculture miscellaneous publication No 515 issued March 1943 revised September 1946 Federal Legislation rulings and regulations affecting the State Agri cultural Experiment Stations Section Use of FederalGrant Funds Responsibility of the State Director Page 34 Last Paragraph While the Experiment Stations may take advantage of State con tracts and the services of State officials in the purchase of supplies and equipment from the FederalGrant funds the Solicitor of the Depart ment of Agriculture under date of December 17 1936 rendered the opinion that It would seem to be obvious that State contract for the purchase of supplies which must necessarily be concerned with and limited in application to expenditures of State funds can have no control over or applicability to expenditures of Federal funds such as all these various funds are by those with whom such funds have been placed in trust for the accomplishment of specified purposes even though such persons may be officers or employees of the State The within report covers the operations of the Station at Experiment Georgia with substations at Blairsville and the project at Eatonton as well as Southern Piedmont Experiment Station Sales Fund1028 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Experiment Station were found in excellent condition Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year BHHHUH 1029 UNIVERSITY SYSTEM COASTAL PLAIN EXPERIMENT STATION TIFTON1030 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 41627500 Revenues Retained Earnings Development Services 20911727 Donations 1979604 Interest Earned 1961 43300000 189 358 17 49 715 94 843 75 Total Income Receipts 64518831 67291786 NONINCOME Private Trust Funds 9 603 63 CASH BALANCES JULY 1st Budget Funds 13634469 Private Trust Funds 145410 10 047 21 102 749 33 Total 79259073 78571440 lot1031 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON PAYMENTS 1960 1961 ESerVlce S 38384075 SMa n Swa r Publications Printing 39 Repairs 1024640 1235913 Kents 998611 903783 Insurance 49 Pennons Benents Equipment 3g Miscellaneous Total Expense Payments 62397412 63322145 OUTLAYS zssssz 4s SWpM MMes 35 J Repairs Heat Light Power Water 1886 Rents 3435 Miscellaneous g09 57 Equipment 2E2 ZZZSZ Total 79259071 78571440 Hwmn1032 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANK General Funds g 47 793 04 Restricted Funds 73 330 32 Plant Funds 8 845 78 129 96914 ACCOUNTS RECEIVABLE Restricted Funds U S Govt for Pelleting Building 227875 Total Current Assets 132 247 89 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable List on File 417342 Purchase Orders Outstanding 193444 6 107 86 RESERVES For Restricted Funds List on File 7560907 For Plant Funds 884578 8445485 SURPLUS For Operations Budget Funds 4168518 Total Liabilities Reserves and Surplus 132 247 89fluBte1 1033 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON SUMMARY FINANCIAL CONDITION The Georgia Coastal Plain Experiment Station at Tifton ended the fiscal year on June 30 1961 with a surplus of 4168518 after providing reserves of 610786 for accounts payable and purchase orders outstanding 7560907 for funds donated for restricted purposes and 884578 for plant improvement funds AVAILABLE INCOME AND OPERATING COSTS Transfers to the Station in the year ended June 30 1961 were 39700000 from the University of Georgia and 3600000 from the State Department of Agriculture under terms of contracts for animal pathology In addition to the funds received through transfers 4971594 was received in gifts and grants and 19020192 earnings from sales and services making total receipts for the year 67291786 The 67291786 income receipts and the 10274933 cash balance at the beginning of the fiscal year made a total of 77566719 funds available 63322145 of the available funds was expended for the general operating expenses of the Station in the year 1247660 was paid for improvements to the plant and 12996914 remained on hand June 30 1961 the end of the fiscal period under review COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement1034 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 Administration and General 5947589 PlantOperations 5311590 PlantImprovements 12 476 60 Library 1192932 Agric Engineering 16 828 54 Agronomy 4932811 Animal Husbandry 12126870 Testing Animal Pathology 7015348 Agriculture 151657 Agric Plant Pathology 1580217 Dairy 2938384 Entomology 831459 Forage and Pasture 1923765 Grass Breeding 1669401 Horticulture 6077042 Range Grazing 1976143 Shade Tobacco 3525934 Soils 2054480 Tidewater Station 236267 Tobacco 1655996 Turf 491406 Total Cost Payments 64569805 57 572 52 51 011 22 54 809 55 10 318 49 19 580 22 45 533 69 136 681 55 68 378 98 3 603 40 14 835 56 25 249 21 6 478 44 13 794 63 17 744 85 62 278 22 18 690 46 32730 94 1829511 2 248 05 14 919 27 4 029 31 53 638 41 49 245 24 86195 86 8 081 78 16 553 54 44 216 57 123 219 46 14 498 00 71172 13 3 320 52 11 721 46 25 266 51 6 165 67 13 348 88 18 297 67 61 503 57 18 610 97 30 112 63 18 33201 4 053 26 16 622 63 3 251 00 67878367 69742777 BY OBJECT EXPENSE Personal Services 39222219 38384075 38257169 Travel Expense 850765 718196 666443 Supplies Materials 11283799 12256113 11424456 Communication 806272 647815 607393 Heat Lights Power Water 1570194 1548127 1475375 Printing Publicity 157404 211739 132576 Repairs 807038 684638 1102896 Rents 1235913 1024640 745285 Insurance Bonding 903783 998611 795693 Pensions Ret Systems 1309949 1274597 1033670 Equipment 4393771 3885354 4081757 Miscellaneous 781038 763507 800478 Total Expense Payments 63322145 62397412 611231911035 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON BY OBJECT Contd 0 OUTLAY Land Buildings Improvements and YEAR ENDED JUNE 30 1961 I960 1959 Equipment 1247660 5480955 8619586 Total Cost Payments 64569805 67878367 69742777 Number of Employees on Payroll June 30 92 97 93 GENERAL The Georgia Coastal Plain Experiment Station serves the southern part of the State in experimental work on plants suitable for farms in the section development of new projects for use of farm and range land in analysis of soils in study of plant diseases and in working for elimination and control of disease as well as work on breeding cattle and grazing facilities working in conjunction with the U S Department of Agriculture in these activities All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report filed covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year MHH 1037 UNIVERSITY SYSTEM ALBANY STATE COLLEGE ALBANY MMH1038 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 42727742 46550000 Revenues Retained Earnings Educational Services 32601063 37768419 Grants U S Government 4620000 4910243 Grants Counties and Cities 2851641 3335836 Interest Earned 15442 8509 Total Income Receipts 82815888 92573007 NONINCOME Public Trust Funds Gifts Contributions 1959565 1826557 Investments 2600 Private Trust Funds 6546856 7695364 CASH BALANCES JULY 1st Budget Funds 8087096 9402163 Public Trust Funds 1042300 443486 Private Trust Funds 1281801 1744539 Totals101733506 1136877161039 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY PAYMENTS H52 i22i EXPENSE 50056367 59629443 Personal Services 5 59390 682728 Travel 9724806 10862289 Supplies Materials 8 14580 996337 Communication 40418 19 4057911 Heat Light Power Water 473946 559953 Publications Printing 915192 532988 Repairs 256774 250637 Rents 1237082 1161830 Insurance 9 839 33 1439564 Pensions Benefits 633 4Q 757 50 Equipment 2724233 4745446 Miscellaneous Total Expense Payments Equipment Total Outlay Payments Total Cost Payments 73351462 85894876 OUTLAY Lands Improvements 6 23648 449632 Personal Services 505 Qg 3 070 35 Supplies Materials 499585 Repairs 67 20 13500 rv6HljS fi 7 Insurance 4043417 531789 Contracts 29 31690 1601101 8149359 3402642 81500821 89297518 NONCOST Public Trust Funds 5gg 7g 21 m 05 Investments g41 lg 7362682 Private Trust Funds CASH BALANCES JUNE 30th BudgetFunds 4 434 86 149638 Public Trust Funds M5 2077221 Private Trust Funds 1 017 335 06 1136 87716 Totals 1040 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Educational and General 6036345 Auxiliary Enterprises 66 41307 Public Trust Fund l 496 38 Private Trust or Agency Fund 2077221 14904511 Accounts Receivable Educational and General Veterans Administration 2 490 66 Students 657605 Other 758870 Auxiliary Enterprises Student 1012445 Other 21500 Notes ReceivableStudents Educational and GeneralPlant Fund 1451118 Public Trust FundNatl Defense Loan Fund 49164 84 INVENTORIES Educational and General Warehouse 6 590 66 Auxiliary Enterprises 797176 1456242 10 33945 63 67602 254 27841iSSferI 1041 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General tm Auxiliary Enterprises 11 98420 RESERVES For Plant Improvement Educational and General Auxiliary Enterprises 3d 41 y For Unearned Income Educational and General o tIr no Auxiliary Enterprises J For National Science FoundationResearch 24 447 is 14 562 42 For Inventories For Public Trust Funds 50 661 22 For Private Trust or Agency Funds SURPLUSFOR OPERATIONS Educational and General 2650 83 Auxiliary Enterprises 20272516 39 56905 25427841 706579 due from Athletic Association for Scholarships granted in prior years not included in above1042 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Albany State College at Albany Georgia ended the fiscal year on June 30 1961 with a surplus of 1301822 in its educational and general fund after providing the necessary reserve of 494280 for accounts payable and purchase orders outstanding and reserving 1234110 for unearned income 2444718 for National Science Foundation Research funds 3678074 for plant improvements 5066122 for public trust funds 2077221 for private trust and agency funds held on this date and 659066 for inventories in warehouse AUXILIARY ENTERPRISES There was a surplus of 2655083 in the Auxiliary Enterprises account at the College on June 30 1961 after making provision for liquidation of 704140 in accounts payable and reserving 974800 for unearned income 3341229 for plant improvements and 797176 for inventories in dining hall book store and snack bar OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 71753047 and was provided by allotment of 46550000 made to the College by the Regents of the University System 24203047 from fees rents and other sources and 1000000 transfer from the auxiliary enterprises account The 71753047 income provided and the 5352725 cash balance on hand at the beginning of the period made a total of 77105772 available with which to meet educational and general costs in the year 67666785 of the available funds was expended for educational and general operating expenses 3402642 was paid for additions and improve ments and 6036345 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from operation of the auxiliary enterprises in the year was 21819960 of which 13577196 was from dining halls 6060996 from dormitory rents 1101820 from laundry 189550 post office box rentals and 890398 from book store and snack barHHHHnHHHH 1043 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY From the 21819960 received 1000000 was transferred to the edu cational and general fund for plant additions and improvements leaving net income of 20819960 The 208 199 60 net income and the 4049438 cash balance on hand at the beginning of the fiscal year made a total of 24869398 available 182 280 91 of the available funds was expended in the year for current operating expenses of the auxiliary enterprises leaving 6641307 cash balance on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration and General 10961550 Student Welfare 28 39 Srrv SS5 StoresWarehouse454by Total Educ and Gen 67666785 Plant ImprovementsOutlay 34026 42 Total Educ and Gen Oost 71069427 AUXILIARY ENTERPRISES DiningHall W J Dormitories 6113402 rxsze tss Snack Bar 1546 94 Post Office f0 Laundry Total Aux Enterprises 18228091 Total Cost Payments 89297518 IS 108 439 02 99 034 85 24 54305 21 974 47 76 009 48 60103 33 30 709 53 23 989 43 293 824 93 287 52237 17 428 63 21 907 80 2 26313 347 63 575125 57 492 972 08 81 493 59 434 636 21 656 61916 927 608 29 94 824 62 78 524 75 47 029 22 4097155 3 975 08 3178 47 5 035 75 4 676 22 1 08610 98538 6 438 28 5 948 98 158 389 05 134 285 35 815 008 21 L 061 893 64 1044 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 Personal Services 59629443 50680015 45425746 Travel Expense 682728 559390 481399 Supplies Materials 10862289 10232315 7703530 Communications 996337 814580 698511 Heat LightsWater 4057911 4041819 3155967 Printing Publicity 559953 473946 537337 Repairs Alterations 532988 915192 477617 Rents 250637 263494 172517 Insurance 1161830 1273457 875660 Pensions 1439564 983933 875840 Scholarship Grants for Research 36 467 75 17 958 75 Equipment 975750 1563340 1605823 Miscellaneous 1098671 928358 715796 85894876 74525714 62725743 Land Buildings Improvements 1801541 4043417 38726298 Equipment 1601101 2931690 4737323 89297518 81500821 106189364 Number of Employees on Payroll June 30 131 Average Student Enrollment Fall Quarter 842 Winter Quarter 824 Spring Quarter 796 Average Regular Quarter 821 Summer School 366 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 83242059 Outlay 3402642 866 44701 Summer School Cost Payments 26 52817 94 746 753 727 742 305 83 625 609 576 603 308 70676533 60232687 81 493 59 434 636 21 788 258 92 1 036 963 08 26 749 29 24 930 56 89297518 81500821 1061893641045 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense Outlay YEAR ENDED JUNE 30 1961 1 013 91 4144 1960 952 51 109 83 1959 998 88 720 79 1 055 35 1 062 34 171967 PUBLIC TRUST FUNDS In the year ended June 30 1958 the Student Loan Fund was closed into the Educational and General Fund of the College as follows Cash Balance in Loan Fund 832879 Student Loans 1962438 Total2795317 This transfer of the Loan Fund to the Educational and General Fund was authorized by the Board of Regents as shown in the following excerpts from minutes of the meeting of the Board of Regents held June 11 1958 The Committee on Finance and Business Operations reported further that in a letter dated May 6 1958 President William H Dennis Jr of the Albany State College requested authority to use funds derived from the sale of sand and the sale of a part of the Sand Hill property for the develop ment of the Physical Education Field The Committee reported further that the Board of Regents at its meeting on February 12 1958 received a report from Attorney General Eugene Cook that the Sand Hill property was not a trust fund and that the funds from the sale of the sand and land could not be used as a loan fund for students at the Albany State College Therefore upon motion properly made variously seconded and unani mously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize the funds derived from the sale of a part of the Sand Hill property to be used for the development of the Physical Education Field at the Albany State College1046 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY In the period under review 38906 principal amount due on these loans was collected and 6602 interest and these amounts were credited to Edu cational and General Plant Fund Accounts and there remained a balance of 1451118 on loans made from proceeds of sand sales to be credited to Educational and General Account as collected as shown on pages 2123 of the unit report In the year ended June 30 1961 1638000 was received from the U S Government and 188557 from Alumni and others for Student Loan Fund and 2600 was collected on loans making total receipts of 1829157 This amount added to the balance on hand at the beginning of the period of 443486 make 2272643 to account for 2123005 was loaned to students in the period leaving a balance of 149638 in the Public Trust Fund Account at June 30 1961 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1961 amounted to 2077221 and these accounts are further detailed on pages 12 and 13 of the unit report GENERAL On June 30 1961 there were accounts receivable due from students of 657605 for tuition and fees and 1012445 for room and board making a total of 1670050 This is in addition to a balance of 706579 due from the Athletic Association for scholarships granted students in prior years that has not been settled as athletic fund receipts have not been sufficient to date to pay these scholarships As has been pointed out in previous report the officials granting credit to students or Athletic Association beyond the ability of the student or organization to pay should be held personally re sponsible for the collection of these accounts In the Cash Balance at June 30 1961 detail page 5 of the unit report was a total of 162335 in checks given by students that had been returned by the bank unpaid Two of these checks date back to 1958 and were on hand at the time this examination was made 93600 of the above amount has been collected since June 30 1961 leaving 68735 still uncollected Every effort should be made to collect these checks and penalties or fines should be im posed on students giving bad checks to compensate for the extra time and effort caused by having to handle these items BHMI 1047 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY Special attention is called to the following statement showing the receipts and expense of the Auxiliary Enterprises at the College especially in the book store and snack bar Net Operating Receipts Expense Dining Hall13577196 11239837 Dormitories 6060996 5113402 Book StoreNet Sales 374473 442695 Snack BarNet Sales 515925 607623 Laundry H01820 669840 Post Office 189550 154694 21819960 18228091 Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failure to keep records and vouchers required by law and all inaccuracies irregularities and shortages A special examination was made of the accounts at the Albany State College in January 1961 covering the first six months of the fiscal year ended June 30 1961 the period covered by this examination That special examination revealed that William T Shropshire Comp troller at the College and II W Harris Assistant Comptroller were short in their accounts as of December 19 1960 as follows Wm T Shropshire Cash Collections Sept 20 1959 62900 Cash Collections Sept 18 1960 250801 Personal Check in Cash 15000 328701 R W Harris Personal Checks in Cash to account for Funds withdrawn for Personal Use October 3 1960 800 November 1 1960 230000 November 1 1960 111866 November 1 1960 190144 B31048 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY R W Harris Contd November 2 1960 800 November 3 1960 900 November 5 1960 3200 November 22 1960 1000 December 5 1960 27000 565710 Cash Needed to Balance Receipts 06 65716 94417 Both Shropshire and Harris admitted their responsibility for the above amounts They were discharged from their jobs and the accounts were submitted to the bonding company for settlement Balance of salary due Shropshire and Harris at the time their services were terminated amounting to 46734 was applied on the account and the bonding company paid the balance of 847683 in March 1961 Since the special examination the officials at the College in collecting returned checks found that two of the checks on hand had been paid to R W Harris in the sum of 12100 Harris admitted the collection and has repaid 10100 of this amount to the College at the time of this examination The following shortage in handling funds since January 1 1961 through June 30 1961 were shown by the records These were apparent errors in writing receipts or in making change and not a personal shortage However the cashier is responsible for these amounts except for snack bar sales Educational and General Deposit for Receipts No 21702448 Mar 1961 1973 Agency Funds Deposit for 1261 Receipts No 1218 10000 Deposit for 21661 63 Deposit for 6561 999 Auxiliary Enterprise Overage and Shortages in Daily Cash Sales at Snack Bar 7116 20151 Sfc 1049 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY The large shortage on January 2 1961 was made at registration time and was the first day the College had used the new receipt machines This was immediately reported to the President by the Cashier and it was hoped that the error would be detected in posting receipts to student accounts but to date it hasnt been found The provisions of law violated by the actions and misappropriation of State funds by William T Shropshire and R W Harris as reported herein are covered by the following Code Sections 262801 184 P C Public officers agents etcAny officer servant or other person employed in any public department station or office of government of this State or any county town or city thereof who shall embezzle steal secrete or fraudulently take and carry away any money paper book or other property or effects shall be punished by imprisonment and labor in the penitentiary for not less than two years nor more than seven years 899903 284 P C Stealing altering etc of public documents If any public officer or other person shall steal embezzle alter corrupt withdraw falsify or avoid any record process charter gift grant conveyance or contract or shall knowingly and wilfully take off discharge or conceal any issue forfeited recognizance or other for feiture or shall forge deface or falsify any document or instrument recorded or any registry acknowledgement or certificate or shall alter deface or falsify any minute document book or any proceeding whatever of or belonging to any public office in this State or if any person shall cause or procure any of the offenses aforesaid to be com mitted or be in anywise concerned therein he shall be punished by imprisonment and labor in the penitentiary for not less than two years nor more than ten years Both William T Shropshire and R W Harris along with all employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the Examiners during this examination 1051 UNIVERSITY SYSTEM FORT VALLEY STATE COLLEGE FT VALLEY1052 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 701 21113 Transfers from Public Trust Funds 2008 00 Revenues Retained Grants U S Government 3223600 Grants Counties and Cities 7943267 Earnings Educational Services 47039210 Interest Earned 1 500 00 Total Income Receipts1 28677990 NONINCOME Public Trust Funds Gifts Contributions 1380118 Income on Investments 3004 53 Transfers to Budget Funds 200800 Investments Private Trust Funds 11039705 CASH BALANCES JULY 1st Budget Funds 114 029 02 Public Trust Funds 302307 Private Trust Funds 3296779 Totals156199454 74043713 2 450 00 32 236 00 73 051 22 505 608 33 3 225 00 1 357 007 68 21 253 00 3 051 68 2 450 00 1 973 51 140 019 12 219 330 58 7 739 46 41 655 55 1 789 580 58hBHHIHHHHHRhihhh mr 1053 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY PAYMENTS I960 1961 EXPENSE Personal Services 80378652 84695331 Travel 1318793 1409189 Supplies Materials 19038590 21663723 Communication 812989 910848 Heat Light Power Water 3655394 5198045 Publications Printing 655722 295926 Repairs 638855 388983 Rpnts 500015 147232 insurance 2951498 2867403 Pensions Benefits 1514754 2097372 Equipment 2739990 2856826 Miscellaneous 9 56314 H 51624 Total Expense Payments1151 615 66 1 236 825 02 OUTLAY Lands Improvements Personal Services 642337 1959933 Supplies Materials 641346 4075118 Printing 64 Repairs 403685 Insurance Rents 1300 Pensions Benefits Contracts W 2379 52 Equipment 82530 16 ll 65 130 82 300 NONCOST Public Trust Funds investments 18132 23 3742 Private Trust Funds 10170929 12330423 CASH BALANCES JUNE 30th Budget Funds 21933058 26053874 Public Trust Funds 773946 853023 Private Trust Funds 4165555 5837044 Totals 156199454 1789580581054 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY CURRENT BALANCE SHEET JUNE 30 1961 Educational and Auxiliary ASSETS Totals General Enterprises CASH ASSETS Educational and General 64 757 37 64 757 37 Plant Funds 9033091 9033091 Auxiliary Enterprises 10545046 10545046 Public Trust Funds 853023 853023 Private Trust and Agency Funds 58 368 23 58 368 23 32743720 22198674 10545046 ACCOUNTS RECEIVABLE Veterans Administration 3100 3100 Student and Faculty Accounts 363331 81880 281451 Vocational Rehabilitation 139293 98175 41118 505724 183155 322569 PUBLIC TRUST FUNDS Investments 10047062 10047062 43296506 32428891 108 676 15ggggggBMni 1055 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY CURRENT BALANCE SHEET JUNE 30 1961 Educational and Auxiliary LIABILITIES RESERVES SURPLUS Totals General Enterprises jSSSfpayablB 3318933 1680211 638721 Purchase Orders Outstanding 30000 30000 Social Security For April May June 1961 716058 716058 Rental of Duplexes 243238432 3308228 2426269 881959 Tor mm improvements 10741096 9033091 1708005 For Public Trust Funds 10900085 10900085 For Private Trust and Agency Funds 58 36823 58 36823 For Unearned Income 262613 1791441834742 30104187 27561440 2542747 SURPLUS For Operations Educational and General 2441182 2441182 Auxiliary Enterprises 7442909 7442909 9884091 2441182 7442909 43296506 32428891 10867615 Note Stores Inventory of 6048 73 not included in above Balance Sheet1056 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Fort Valley State College ended the fiscal year on June 30 1961 with a surplus of 2441182 in its Educational and General Fund after pro viding the necessary reserve of 2426269 to cover Accounts Payable and Purchase Orders outstanding and reserving 9033091 for Plant Improve ments 10900085 for Public Trust Funds 5836823 for Private Trust and Agency Funds and 1791441 for unearned income AUXILIARY ENTERPRISES There was a surplus of 7442909 in the Auxiliary Enterprises Fund at the College on June 30 1961 after making provision for liquidation of 881959 in Accounts Payable and reserving 1708005 for Plant Improve ments and 834742 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the State Board of Regents in the year ended June 30 1961 were 69300000 for Operations and 3700000 for Plant Funds Faculty Housing Amortization Refunds of 729714 were made making net allotments 72270286 In addition to the allotments by the State Board of Regents 953546 was received from the State Board of Education 7305122 from the Peach County Board of Education 3223600 from U S Government Morrell Nelson Grants 16735996 from Tuition Fees and other income as shown on page 8 of the unit report 819881 from the University of Georgia for Re search and 2544214 was transferred from other accounts as shown in detail on page 2 of the unit report making total income receipts for the Educational and General Fund in the amount of 103852645 for the fiscal year The 103852645 total income receipts and the 14350348 Cash Balance at the beginning of the fiscal period on July 1 1960 made 118202993 Funds Available with which to meet Educational and General costs for the fiscal year ended June 30 1961mm 1057 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY 95034667 of the Available Funds was expended for Educational and Generaloperating expenses in the year ended June 30 1961 7659498 was paid for Land Buildings and Permanent Improvements and 15508828 remained on hand June 30 1961 I OPERATING COSTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from Auxiliary Enterprises in the fiscal year were 34147337 of which 77 52784 was from Dormitory Rents 18098169 from Dining Hall 2160236 from Laundry 733563 from Property Rentals and 5402585 from Book Store and other sales as shown in detail on page 8 of the unit report From the 34147337 received 2299214 was transferred to the Edu cational and General Account leaving net income receipts in the amount of 31848123 The 31848123 Net Receipts in addition to the Cash Balance of 75 827 10 at the beginning of the fiscal year made a total of 39430833 available with which to meet operating expenses of the Auxiliary Enterprises Fund in the year ended June 30 1961 288 857 87 was expended from Auxiliary Enterprises Funds during the fiscal year as shown in detail on page 16 of the unit report leaving a Cash Balance of 10545046 on June 30 1961 the end of the period under review COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement1058 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration and General 13766006 Student Welfare 2325055 Plant Maintenance 164840 76 Plant Improvements 76 594 98 Library 7023421 Instruction 52714548 Farm Instruction 11088 57 Research 1030172 Related Services 5 825 32 140 415 35 20 713 40 150 86301 29 862 68 58 89619 510 673 53 16 460 34 9175 06 5 372 11 112 053 01 18 999 57 118 349 51 95 223 76 54 492 36 502 998 21 1319010 9 764 90 7 334 50 Total Educational and General1026941 65 94243167 93240592 AUXILIARY ENTERPRISES Dormitories 61 017 82 Dining Hall 15834263 Housing Duplex and Faculty 2294 48 Laundry 1648718 Student Centers 5071576 49 595 78 131 789 75 1 571 83 12 60418 43 48513 51168 93 108 969 18 1 383 13 11 475 29 6 925 19 28885787 23904667 17992172 131579952 118147834 111232764 BY OBJECT EXPENSE Personal Services 84695331 80378652 75527605 Travel Expense 1409189 1318793 1034952 Supplies Materials 21663723 19038590 14518659 Communications 910848 812989 785450 Heat Lights Water 5198045 3655394 2113038 Printing Publicity 295926 655722 670783 Repairs Alterations 388983 638855 700549 Rents 147232 500015 379999 Insurance Bonding 2867403 2951498 1799484 Pensions 2097372 1514754 1437080 Equipment 2856826 2739990 1678187 Miscellaneous 1151624 956314 971919 Total Expense Payments123682502 115161566 1016 17705MaMUM 1059 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30 BY OBJECT Contd M E OUTLAY Land Buildings Improvements 6286385 2183738 72082 01 Equipment 1611065 802530 24068 58 131579952 118147834 111232764 Number of Employees on Payroll June 30 19fi Regular I36 116 126 Keguiar 58 Labor Di 197 186 184 Average Enrollment Fall Quarter 1009 865 795 Winter Quarter 922 847 764 Spring Quarter J02 787 744 Average Regular Term 944 833 768 Summer School Average 471 517 405 Cost Payments Regular Term Tall Winter Spring Quarters nse SI190 493 06 1103 728 67 969 43311 oSla 7897450 2986268 9615059 Ttfgul7rntS 126946756 113359135 106558370 Total 131579952 118147834 111232764 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense UW l Outlay 8366 3585 12519 134477 136085 1387481060 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY PUBLIC TRUST FUNDS Public Trust Funds at the College on June 30 1961 amounted to 10900085 and consisted of the following assets Cash on Hand and in Banks Investments Stocks1202646 U S Bonds4010000 Equity Davison Hall 328619 University System Bldg Auth Bonds 1189423 Student Loans3316374 853023 10047062 10900085 Under authority by the State Board of Regents as explained in previous Reports of Examinations for the years ended June 30 1949 and June 30 1957 payments were made from Public Trust Funds as follows Scholarship Allowances to Students221000 Pension PaymentsTimothy R Roberts 24000 245000 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 1061 UNIVERSITY SYSTEM SAVANNAH STATE COLLEGE SAVANNAH I1062 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 71050000 75350000 Revenues Retained Interest Earned 150000 5000 Earnings Educational Services 38274893 39423758 Total Income Receipts109474893 114778758 NONINCOME Private Trust Funds 10761870 1055557 CASH BALANCES JULY 1st Budget Funds 10882947 16382608 Private Trust Funds 3043373 4389485 Totals134163083 146106427 111063 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH PAYMENTS 196 1961 724 673 22 13 25514 169 568 53 EXPENSE Personal Services 70982924 Travel 1282680 Supplies Materials 149778 26 Communication 1133343 Heat Light Power Water IB 99 Publications Printing JJ JJJ Repairs 6ig 3 Kents 1465531 1884690 Insurance 26 Pensions Benefits Equipment Miscellaneous Total Expense Payments101053337 110011051 OUTLAYS Lir 331947 1075293 SMateria ijKS Keparrs im oonJactv 4040502 Miscellaneous Equipment NONCOST Private Trust Funds 9415758 12235194 TlfpundsES JUNE mh 16382608 12495953 Totals 134163083 1461064271064 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH AND IN BANK Educational and General 112 430 53 Auxiliary Enterprises 12 52900 Private Trust or Agency Fund 3484882 15980835 ACCOUNTS RECEIVABLE Educational and General 6 845 46 Unauthorized Charges on Expense Acct From Previous Period 3 55 Unauthorized Purchase of Corsages 1000 Auxiliary Enterprises 846237 1532138 DEPOSIT EDUCATIONAL AND GENERAL National Air Lines INVENTORY Auxiliary EnterprisesStore 15 338 60 42500 190 893 331065 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES rRESERVES SURPLUS LIABILITIES Accounts Payable Educational and General 670822 Social SecurityEmployer Contr 6 688 79 Auxiliary Enterprises 7092 49 2048950 RESERVES Unearned Income Educational and General 1593393 Auxiliary Enterprises 231150 Inventory Store 1533860 Plant Improvement Fund 3249260 Private Trust or Agency Fund 3484882 10092545 SURPLUS FOR OPERATIONS Educational and General 5789100 Auxiliary Enterprises 68738 6947838 190 893 33 Unauthorized Charges Lyle GuyR Parking Tips Corsages Purchased from Nixons Florist in connection with Home Coming 190 165 355 1000 13551066 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL At the close of the fiscal year on June 30 1961 the Savannah State College Colored at Savannah had a surplus of 5789100 in educational and general funds after providing the necessary reserve of 1339701 to cover outstanding accounts payable and reserving 1593393 for unearned income and 3249260 for plant improvements AUXILIARY ENTERPRISES There was a surplus of 1158738 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1961 after reserving 709249 for liquidation of outstanding accounts payable 231150 for unearned income and 1533860 for stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year was 72500000 for operations and 2850000 for plant improvements 17803109 was received in tuition and fees 1881600 transfer from the Auxiliary Enterprises and 1890796 from vocational education and other sources making total income receipts for the year 96925505 The 96925505 receipts and the beginning balance of 15394045 in the account at the beginning of the year made 112319550 net funds available with which to meet educational and general operating expenses 92422135 of the available funds was used for the current operating expenses of educational and general activities at the College 8654362 was paid for land buildings and improvements and 11243053 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of the Auxiliary Enterprises in the year was 19734853 of which 12881101 was from dining halls 4708401 from dormitories 1180358 from laundry 959993 from College Inn operations and 5000 from interest on investments 1067 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH The 197 348 53 income receipts were reduced 1881600 by dormitory fund transfers to Plant Fund leaving a net of 17853253 available for operation of the Auxiliary Enterprises The 178 532 53 net receipts and the beginning balance of 988563 m the account at the beginning of the fiscal year made 18841816 available with which to meet operating costs of the Auxiliary Enterprises m the year 175 889 16 was expended for cost of operating the Auxiliary Enterprises in the year which left a balance in the account of 1252900 at the end of the year on June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 61 I960 1959 EDUCATIONAL AND GENERAL 123 273 26 Administration and General I42l23 134 87 Student Welfare 22 44 PlantOperations S 543 62 29 21895 5649L 2 Plantimprovements 8654362 g Library 49ol9085 48895477 46409262 Instruction gg u 6 47567 Extension m00 891 96 Research Total Education and General764 97 89723127 J12TCMS1 AUXILIARY ENTERPRISES w M Dormitories 9474004 91 742 79 Dining Hall 317 08 81527 Faculty Cottages 9 132 94 College Center fl gl3 4Q 72650 Laundry Total Auxiliary Enterprises 8816 14268105 40164 Total Cost Payments118665413 103975232 SJJSQM10G8 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services 72467322 70982924 64411808 Travel Expense 1325514 1282680 1084094 Supplies Materials 16956853 14977826 13202778 Communication 1102504 1133343 897637 Heat Light Power Water 4370576 1899144 1387414 Printing Publicity 1489291 798322 698782 Repairs 959676 695296 889762 Rent 881459 761873 734965 Insurance Bonding 1884690 1465531 1252700 PensionsRet Systems 1694726 1474416 1172578 Equipment 5019579 4009722 2300561 Miscellaneous 1858861 1572260 1610684 Total Expense Payments110011051 101053337 89643763 OUTLAY Land Bldgs Improvements and Equipment 86 543 62 29 218 95 56 491 02 1 186 65413 1 039 752 32 952 928 65 Number of Employees on Payroll June 30 144 157 142 Average Enrollment Regular Term 1082 870 842 Summer School 478 501 435 Area Trade School Regular 24 28 Summer 13 24 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense104487207 95122471 82935551 Outlay 8654362 2921895 5649102 113141569 98044366 88584653 Cost PaymentsSummer School 5523844 5930866 6708212 Total Cost Payments118665413 103975232 95292865iHiimi 1069 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 1961 I960 1959 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 96569 109336 98498 Outlay J5356709 104567 112694 105207 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the year on June 30 1961 amounted to 3484882 and these accounts are detailed on pages 9 and 10 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data can be found in report covering audit of the Regents Central Office Books and records of the Savannah State College were found in good condition All receipts disclosed by examination have been accounted for and ex penditures for the period under review were supported by proper voucher except 1000 expended for corsages in connection with homecoming The 1000 charge is shown as accounts receivable in the Balance Sheet at June 30 1961 and a refund should be made to the College and deposited in the Educational and General Fund Account The 3 00 charge against J L Wilson shown in the audit for the year ended June 30 1960 has been refunded to the College The 355 charge against Guy R Lyle in the same audit had not been refunded at the time of the examination Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year Wmats mgggggggggglggUt 1071 UNIVERSITY SYSTEM GEORGIA SOUTHWESTERN COLLEGE AMERICUS 1072 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 18250000 20590000 Revenues Retained Grants from U S Government 145000 Interest Earned 784 37 Earnings Educational Services 19322726 21528569 Transfer from Public Trust Funds 250 00 Total Income Receipts8 37717726 42222001 NONINCOME Public Trust Funds Gifts for Principal 738900 195200 Income on Investments 96341 145769 Investments 200418 377937 Private Trust Funds 4617224 4807021 CASH BALANCES JULY 1st Budget Funds 6967950 7568041 Public Trust Funds 1098934 1009268 Private Trust Funds 420627 363716 Totals 51858120 56688958 1073 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS PAYMENTS I960 1961 EXPENSE Personal Services 22783065 25564695 Travel 266813 230363 SupplieSMateriaYs 6936627 7250306 Communication 304250 306857 Heat Light Power Water 2057784 1939315 Publications Printing 170250 32836 Repairs 286375 2 77 Rents 76a0 82415 LSunce msi Pensions Benefits 581726 683257 Equipment 8 54713 8 517 b Miscellaneous W20 176L06 Total Expense Payments 35130204 381 904 65 OUTLAYS Lands Improvements Personal Services 267244 171113 Supplies Materials 265769 119763 R3irs 709697 377378 Repairs 1041377 Equipment Total Outlay Payments lft874JH 1709631 Total Cost Payments 37117635 39900096 NONCOST Public Trust Funds ExpenseObjects of Trust 4275 ii investments 2 958708 Private Trust Funds 4674135 4495570 CASH BALANCES JUNE 30th Budget Funds 75 6841 98899 Public Trust Funds 1009268 7 69243 Private Trust Funds 363716 675L 67 Totals 51858120 566889581074 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Educational and General 7477070 Auxiliary Enterprises 2412881 Public Trust Funds 769243 Private Trust or Agency Funds 6 751 67 Accounts Receivable Educational and General 211850 Auxiliary Enterprises 957 50 113 34361 3 076 00 Investments Public Trust Funds U S Bonds 2800000 Student Notes 4783269 Total Current Assets 75 832 69 192 252 30 HMBHMKBS 1075 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General aavao Auxiliary Enterprises 311JUS0 RESERVES For Plant Improvements Plant Funds 29105 iu For Research 53045 For Unearned Income Educational and General m Auxiliary Enterprises 11ix For Auxiliary Replacements 7 t5 For Public Trust Funds i For Private Trust or Agency Funds 6 75L b7 SURPLUS For Operations Educational and General 36 256 80 AuxiUary Enterprises 67baUb Total Liabihties Reserves and Surplus Inventories not included in above Dining Hall 444939 Campus Store 1534465 19 79404 5 368 95 143 866 49 43 016 86 192252301076 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southwestern College at Americus ended the fiscal year on June 30 1961 with a surplus of 3625680 in its educational and general fund after providing the necessary reserve of 224935 for accounts payable and purchase orders outstanding and reserving 874750 for unearned income 2910510 for plant additions and improvements and 53045 for Federal research projects AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1961 was 676006 after providing reserve of 311960 for liquidation of accounts payable and pur chase orders outstanding and reserving 567900 for unearned income and 952765 for auxiliary replacements OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Regents in the year ended June 30 1961 was 20590000 In addition to the funds provided through allotment 5574350 was received from tuition fees and rents 184000 from Phoebe Putney Hospital for Nurse Program 63020 from interest earned and 845701 transferred from the auxiliary enterprises account making total receipts in the year 27257071 for educational and general purposes The 27257071 income and the 5887915 cash balance on hand at the beginning of the period made total funds available 33144986 with which to meet educational and general operating expenses 23958285 of the available funds was expended for the current expenses of educational and general activities at the College 1709631 was paid for plant additions and improvements and 7477070 remained on hand June 30 1961 the end of the fiscal year 1077 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Auxiliary Enterprises income from earnings in the year was 15810636 from which 845701 was transferred to the educational and general fund account for plant improvements leaving net income of 14964935 The 14964935 income and the 1680126 cash balance at the beginning of the year made a total of 16645061 funds available for operation of the auxiliary enterprises at the College in the year ended June 30 1961 14232180 of the available funds was expended for cost of operating the auxiliary enterprises in the year and 2412881 remained on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 1959 EDUCATIONAL AND GENERAL Administration 5329567 4958693 4242086 PlantMaintenance 3310462 3258660 3163594 PlantImprovements 1709631 1987431 4475671 Library 992866 909621 808578 Instruction and Research 14133220 12248602 11353690 Student Welfare 192170 183957 249324 Total Educational and General 25667916 23546964 24292943 AUXILIARY ENTERPRISES Dining Hall 9183027 8838143 7963117 Dormitories 4204437 3969813 3665429 Campus Store 646181 571365 407071 ApartmentsDwellings 198535 191350 222163 Total Auxiliary Enterprises 14232180 13570671 12257780 Total Cost Payments 8 39900096 37117635 365507231078 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services 25564695 22783065 21050819 Travel Expense 230363 266813 153503 Supplies Materials 7250306 6936627 6230074 Communication 306857 304250 295986 Heat Light Water 1939315 2057784 1930128 Printing Publicity 32836 170250 153564 Repairs and Alterations 284177 286375 367104 Rents 82415 76800 90950 Insurance 788387 673481 614160 PensionSocial Security 683257 581726 461062 Equipment 851751 854713 601858 Miscellaneous 176106 138320 125844 Total Expense Payments 38190465 35130204 32075052 OUTLAY Buildings Improvements 668254 1242710 3693024 Equipment 1041377 744721 782647 Total Outlay Payments 1709631 1987431 4475671 Total Cost Payments 39900096 37117635 36550723 Number of Employees on Payroll June 30 61 62 58 Average Enrollment Fall Quarter Winter Quarter Spring Quarter Average Enrollment Summer School 519 465 471 489 428 416 479 395 368 496 134 429 139 418 100ljjBMHWBMiMB H 1079 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 1961 1960 1959 Cost PaymentsRegular Term Fall Winter and Spring Quarters Expense 37828465 34899204 31865052 Outlay 1709631 1987431 4475671 39538096 36886635 36340723 Summer School 362000 231000 210000 39900096 37117635 36550723 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 762 67 3447 81350 4633 762 32 107 08 79714 85983 86940 PUBLIC TRUST FUNDS On June 30 1961 the College held 8352512 for Student Loan Funds consisting of 2800000 invested in bonds 4783269 in student notes and 769243 cash in bank PRIVATE TRUST FUNDS Private Trust Funds on deposit in bank at the close of the year on June 30 1961 amounted to 675167 and these accounts are detailed on Page 7 of the unit report1080 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Records were in excellent condition Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year iSiiNiiiiiiM nHHHHiHR UNIVERSITY SYSTEM AUGUSTA COLLEGE AUGUSTA 10811082 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Interest Earned Earnings From Services 14 903 98 116 706 73 Total Income Receipts 36061071 NONINCOME Private Trust Funds CASH BALANCES JULY 1st Budget Funds Private Trust Funds 2211801 498 948 27 13 002 85 PAYMENTS EXPENSE Personal Services 26308563 1961 22900000 30700000 1 232 42 136 519 88 444 752 30 38 733 65 387 684 79 13 729 99 Travel Supplies Materials Communication Heat Light Water Power Printing Publications Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous 2 806 45 11151 88 2 377 30 9 700 68 1892 31 831 95 238 60 8 306 27 5 974 52 16 611 63 3 231 60 336 307 50 3 792 50 19 654 44 2 813 06 14 769 42 80480 4 843 67 7 288 08 5 204 47 26 348 67 5 709 19 Totals 89467984 88490073 Total Expense Payments 32620882 42753580 OUTLAY Lands Improvements Personal Services 1778501 4979696 Supplies Materials 733 Repairs 1602959 Contracts 12773630 23375305 Equipment 13673 2920102 NONCOST Private Trust Funds 2139087 CASH BALANCES JUNE 30th Budget Funds 38768479 Private Trust Funds 1372999 27 236 50 76120 67 25 22714 Totals 89467984 88490073 1083 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS Cash in Bank Time Certificates Accounts Receivable Education and General Auxiliary Enterprises Inventory Student Center 1250 35410 40 99012 60 339 78 366 60 1147 02 102 843 52 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Education and General 8 668 62 Auxiliary Enterprises 150112 1016974 RESERVES Unearned Income Education and General 1450245 Auxiliary Enterprises 38000 1488245 Plant Funds 7 15737 Agency Funds 2511018 Georgia Sales Tax 11696 Georgia Income Tax 1791 2520923 StoresInventory 114702 4839607 SURPLUS For Operations Education and General 37318 68 Auxiliary Enterprises 695903 4427771 10284352 1084 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Augusta College Augusta ended fiscal year period on June 30 1961 with a surplus of 3731868 in educational and general funds after providing the necessary reserve of 866862 to cover outstanding accounts payable and reserving 1450245 for unearned income 715737 for plant improve ments and 2509227 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1961 was 695903 after making provision for liquidation of 150112 accounts payable and reserving 38000 for unearned income and 11196 for private trust and agency funds held on this date OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet educational and general operating expenses in the year period ended June 30 1961 was 42638798 of which 30700000 was provided by allotment made to the College by the Board of Regents 11815556 from tuition and fees and 123242 income from investments The 42638798 income and the 37892023 cash balance on hand at the beginning of the year on July 1 1900 made a total of 80530821 funds available for educational and general purposes 40889297 of the available funds was expended for educational and general operating expenses 32878062 was paid for improvements and equipment and 6763462 remained on hand June 30 1961 the end of the period covered by the within report OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the College Center Book Store in the period under review were 1372132 and 464300 was received from rentals making total income receipts of 1836432 which with a cash balance of 876450 at the1085 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA beginning of the year made a total of 2712888 available Of this amount 1804283 was expended for operating expenses of the Auxiliary Enterprises and a cash balance of 848005 was on hand June 30 1901 COMPARISON OF OPERATING COSTS A comparative statement of operations for the past two years will be found below together with average enrollment and student per capita cost for the two fiscal years YEAR ENDED JUNE 30 BY ACTIVITY 1960 Educational and General Administration 4356349 General 15 23118 Student Welfare 1081391 PlantOperations 37 624 89 PlantImprovements 145 665 37 Library 1734302 instruction 19405506 Total Educational and General 46429692 Auxiliary Enterprises 7 577 27 Total Cost Payments 47187419 1961 54 758 44 18 460 23 16 644 34 67 155 99 328 780 62 81 749 92 220 124 05 737 673 59 18 642 83 756 316 42 BY OBJECT EXPENSE Personal Services 263 Travel Expense 2 Supplies Materials 11 Communications 2 Heat Light Power Water 9 Printing Publicity Repairs Rents Insurance 8 Pensions Benefits 5 Equipment 16 08563 5 336 307 50 806 45 3 792 50 151 88 19 654 44 377 30 2 813 06 70068 14 769 42 892 31 804 80 831 95 4 843 67 238 60 30627 7 288 08 974 52 5 204 47 611 63 26 348 67 1086 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA YEAR ENDED JUNE 30 BY OBJECT Contd 1960 1961 EXPENSE Contd Miscellaneous 323160 570919 Total Expense Payments 32620882 42753580 OUTLAY Land Buildings Improvements 14552864 29957960 Equipment 13673 2920102 Total Cost Payments 47187419 75631642 Number of Employees on Payroll June 30 81 91 Average Student Enrollment Fall Quarter 802 936 Winter Quarter 758 882 Spring Quarter 710 824 Average Regular Term 757 881 Summer School Average 404 618 Cost Payments Regular Term Fall Winter Spring Quarters Expense 30834366 40613598 Outlay 14566537 32878062 Total Cost Payments Regular Term 45400903 73491660 Cost Payments Summer School 1786516 2139982 Total Cost Payments 47187419 75631642 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 40732 46099 Outlay 19242 37319 59974 83418HH UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA 1087 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the period under reviewHBHnHBn H UNIVERSITY SYSTEM MIDDLE GEORGIA COLLEGE COCHRAN 1089 HBBB1089 UNIVERSITY SYSTEM MIDDLE GEORGIA COLLEGE COCHRAN 1090 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Earnings Educational Services Interest Total Income Receipts NONINCOME Private Trust Funds Public Trust Funds Gifts Contributions Investments CASH BALANCES JULY 1st Budget Funds Private Trust Funds Public Trust Funds 1960 1961 19700000 218 400 00 232 835 28 254 297 20 82500 2 119 06 43066028 474 816 26 45 322 45 35 981 01 10 456 00 12 335 00 13000 65 679 93 85 470 45 8 204 18 13 968 91 90345 Totals 56032284 62360508 PAYMENTS EXPENSE Personal Services 25583320 Travel 273750 Supplies Materials 86 575 79 Communication 2 572 33 Heat Light Power Water 804612 Publications Printing 84885 Repairs 932780 Rents Insurance 8 454 75 Pensions and Benefits 7 060 74 Equipment 2862386 Miscellaneous 788 82 277 348 17 2 866 40 94 11312 250968 9 335 55 3 181 95 594 73 1200 10 286 64 7 185 52 26 509 10 954 15 Total Expense Payments 41086976 43489701 NONCOST Private Trust Funds 3955772 Public Trust Funds Investments 955255 35 750 84 10 294 00 CASH BALANCES JUNE 30th Budget Funds Private Trust Funds Public Trust Funds 85 470 45 13 96891 903 45 125 389 70 14 199 08 3 074 45 Totals 56032284 62360511091 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ON HAND AND IN BANKS Educational and General 6256995 Auxiliary Enterprises 62 819 75 Public Trust Funds 307445 Private Trust and Agency Funds 16 742 81 INVENTORIES General Stores 592043 Dining Hall 664415 Student Center 1212497 INVESTMENTS Public Trust FundsStudents Loans 145 206 96 24 689 55 19 716 55 189 613 06 LIABILITIES RESERVES SURPLUS LIABILITIES Social Security Employer Contributions For April May June 1961 RESERVES For Inventories 2468955 For Unearned Income Educational and General 13 885 00 For Plant Improvements 3311553 For Public Trust Funds 2279100 For Private Trust and Agency Funds 16 742 81 SURPLUS Educational and General 1290730 Auxiliary Enterprises 62 819 75 2 66212 111 223 89 75 727 05 189 613 061092 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Middle Georgia College at Cochran ended the fiscal year on June 30 1961 with a surplus of 1290730 in educational and general funds after reserving 3311553 for plant improvements 266212 for accounts payable 1388500 for unearned income and 592043 for stores inventory AUXILIARY ENTERPRISES Surplus available for operation of the auxiliary enterprises at the College at the close of the year on June 30 1961 was 6281975 after reserving 1876912 for Dining Hall and Student Center inventories and no outstanding accounts payable or other liabilities were reported OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 29676435 and was provided by 21840000 allot ment made to the College by the Regents together with earnings of 16361629 from fees 127560 from transcripts fines and breakage 92500 from Interest on Savings and 1254746 transfer from the Auxiliary Enterprises account The 29676435 income and the 4639519 cash balance at the beginning of the period made a total of 34315954 funds available with which to meet educational and general costs in the year 28058959 of the available funds was expended for educational and general operating expenses in the period under review and 6256995 re mained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from the Auxiliary Enterprises in the year ended June 30 1961 was 19059937 of which 5386875 was from dormitory rents 12435654 from dining hall 1118002 net from the book store and campus store sales and 119406 from Interest on Savings From the 19059937 IIHi MHMNHHIIHHHflHBUHNHNHHHIHHHI 1093 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN received 1254746 was transferred to the educational and general plant funds accounts leaving net income of 17805191 for Auxiliary Enterprises This net income of 17805191 together with the cash balance of 3907526 at the beginning of the year made a total of 21712717 funds available with which to meet operating costs of the Auxiliary Enterprises 15430742 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1961 of 6281975 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration and General 5368672 5445792 5248521 Student Welfare 712875 PlantMaintenance 4528379 4519557 3669274 PlantImprovements 2097868 3737337 3379390 Library 1062362 864052 740993 Instruction 14288803 13220502 11228504 Total Educational and General 28058959 27787240 24266682 AUXILIARY ENTERPRISES Dormitories 4529727 4186275 4184604 Dining Halls 9937486 8365736 10309968 BookCampus Store 963529 747725 857599 Total Auxiliary Enterprises 15430742 13299736 15352171 434 897 01 410 869 76 396 188 53 MM1094 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN YEAR ENDED JUNE 30 1961 1960 1959 27734817 255 833 20 231 255 73 2 866 40 2 737 50 2 515 02 9411312 86 57579 102 509 32 2 509 68 2 572 33 2 139 63 9 335 55 8 04612 7 303 96 3181 95 848 85 2 669 86 594 73 9 327 80 2 219 12 1200 10 286 64 8 454 75 7 311 10 7 185 52 7 060 74 4 935 91 26 509 10 28 623 86 32 285 87 954 15 788 82 1 043 01 43489701 41086976 39618853 42 42 40 24 16 15 58 55 BY OBJECT Personal Services Travel Expense Supplies Materials Communication Services Lights Printing and Publicity Repairs and Alterations Rents Insurance and Bonding Pensions Social Security Equipment Miscellaneous Total Cost Payments Number of Employees on Payroll June 30 Regular Labor 66 Average Enrollment Fall Quarter Winter Quarter Spring Quarter Average EnrollmentReg Term Annual Student Per Capita Cost GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond date will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 561 520 485 507 480 450 478 465 415 515 488 450 84446 841 M 880 42 1095 UNIVERSITY SYSTEM COLUMBUS COLLEGE COLUMBUSHMBMHMHI 1096 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 201 000 00 Earnings From Services 76 459 65 Interest 91312 Donations Total Income Receipts 27837277 31725497 NONINCOME Private Trust Funds 2707626 CASH BALANCES JULY 1st Budget Funds 3528234 Private Trust Funds 382899 211 000 00 99 977 35 1 580 62 4 697 00 34 478 08 73 131 79 6 974 77 34456036 43183961 PAYMENTS EXPENSE Personal Services 18052473 Travel 259564 Supplies Materials 1567185 Communication 1 717 84 Heat Lights Power Water 968464 Printing Publications 163107 Repairs 11393 Rents 161349 Insurance 487 95 Pensions Benefits 446978 Equipment 2082834 Miscellaneous 1184 06 Total Cost Payments 24052332 OUTLAY Lands Improvements Personal Services Supplies Materials Miscellaneous Equipment NONCOST Private Trust Funds 2393048 CASH BALANCES JUNE 30th Budget Funds 7313179 Private Trust Funds 697477 209 296 80 2 434 91 11 191 71 1 999 75 9 178 82 1 228 00 607 91 2 491 50 65 94 5 491 33 14 724 77 4 440 54 263 151 98 4 082 55 854 40 263 69 708 49 30 536 15 121 325 65 10 916 70 34456036 431839611097 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Educational and General Operating Fund 10863593 Restricted Fund 1 43016 Auxiliary Enterprises 11 259 56 Private Trust or Agency Funds 10 91670 OTHER ASSETS Stores Inventories 132 242 35 4 096 78 136 33913 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General 20 35916 Auxiliary Enterprises 29116 RESERVES Unearned Income Educational and General 12 476 40 Restricted FundsFor Scholarships 1 43016 Stores Inventories 4096 78 Private Trust or Agency Fund 10 916 70 SURPLUS For Operations Educational and General 75 800 37 Auxiliary Enterprises 10 968 40 20 650 32 3 920 04 768 77 136339131098 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Columbus College at Columbus Georgia ended the fiscal year on June 30 1961 with surplus of 7580037 in its Educational and General Fund after providing the necessary reserve of 2035916 for Accounts Payable and Purchase Orders outstanding 1247640 for unearned income and 143016 for Restricted Funds AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1961 was 1096840 after making provision for liquidation of 29116 for Accounts Payable and reserving 409678 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet Educational and General operating expenses for the year ended June 30 1961 was 30663645 of which 21100000 was provided by allotment made to the College by the State Board of Regents 8510763 from Tuition and Fees 158062 from interest on Savings and 894820 from other sources The 30663645 income provided and the Cash Balance of 6658162 on hand at the beginning of the fiscal period on July 1 1960 made a total of 37321807 available with which to meet Educational and General costs in the fiscal year 26315198 of the available funds was expended for Educational and General operating expenses and 11006609 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the Book Store and Snack Bar in the fiscal year ended June 30 1961 were 1061852JtHHBBMHHHI 1099 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS The 1061852 Net Sales and the 655017 Cash Balance on hand at the beginning of the fiscal year made a total of 1716869 available 590913 of the available funds was expended in the year for current operating expenses of the Auxiliary Enterprises leaving 1125956 cash balance on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration 5300002 4709873 3382578 Student Welfare 333836 232313 369148 PlantOperations 2831029 2607549 1179053 Library 1721940 2513424 2183221 Instruction 15386704 13489957 6819862 Extension 415003 Student AidScholarships 326684 263 151 98 235 531 16 139 338 62 AUXILIARY ENTERPRISES Book Store and Snack Bar 590913 499216 370602 269 061 11 240 523 32 143 044 64 BY OBJECT 111 I EXPENSE Personal Services 213 379 35 Travel Expense 243491 Supplies and Materials 12 04611 Communications 1 999 75 Heat Lights Water 917882 Printing and Publicity 1 228 00 Repairs and Alterations 60791 Rents 249150 Insurance 65 94 Pensions 5 491 33 180 524 73 i 103 362 88 2 595 64 1 458 69 15 671 85 8 739 02 1 717 84 1 655 51 9 684 64 3 581 22 1 631 07 1 926 61 113 93 2863 1 613 49 1 093 75 487 95 1900 4 469 78 2 322 50 1100 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS YEAR ENDED JUNE 30 BY OBJECT Contd 1961 1960 1959 EXPENSE Contd Equipment 1543326 2082834 1795108 Miscellaneous 470423 118406 90575 269061 11 240 523 32 143 044 64 Number of Employees on Payroll June30 43 43 27 Average Student Enrollment Fall Quarter 520 585 265 Winter Quarter 456 544 246 Spring Quarter 410 510 189 Average Regular Quarter 462 546 233 Summer School 177 187 Cost Payments Regular Term 25375111 23080332 14304464 Summer School 1531000 972000 269 061 11 240 523 32 143044 64 Annual Student Per Capita Cost Fall Winter Spring Quarters 54923 42271 61392 The enrollment for 1961 is figured on full time Student load PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 19G1 amounted to 1091070 and these accounts are further detailed on Page 9 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia1101 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1103 UNIVERSITY SYSTEM SOUTH GEORGIA COLLEGE DOUGLAS1104 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 20550000 Revenues Retained Earnings Education Services 22259720 Interest Earned 67500 Total Income Receipts 42877220 NONINCOME Public Trust Funds Gifts Contributions 863500 Income on Investments 23 00 Investments 92200 Private Trust Funds 5734731 CASH BALANCES JULY 1st Budget Funds 10660823 Public Trust Funds 292728 Private Trust Funds 1402274 1961 271 150 00 266 962 15 1 350 00 539 462 15 9 000 00 600 83700 77 698 64 97 645 98 7 274 97 23 108 90 61925776 755033641105 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS PAYMENTS 1960 1961 EXPENSE Personal Services 24833008 28026808 Travel 259363 242342 Supplies Materials 10408009 11161788 Communication 220369 238575 Heat Light Power Water 830016 908666 Printing Publications 236389 179636 Repairs 234637 249938 Rents 41305 41200 Insurance 893990 968688 Pensions Benefits 361002 997338 Equipment 362472 483529 Miscellaneous 614300 434498 Total Expense Payments 39294860 43933006 OUTLAY Lands Improvements Personal Services 182940 683445 Travel Expense 5 88 Supplies Materials 1587300 Repairs 125604 Rents 6500 Pensions Benefits Contracts 787303 Equipment 1788350 NONINCOME Public Trust Funds Investments 523231 1044690 Private Trust Funds 4826115 7348141 CASH BALANCES JUNE 30th Budget Funds 9764598 10583310 Public Trust Funds 727497 667107 Private Trust Funds 2310890 2732613 57 473 09 6 445 38 494 00 54 86 20643 19 61925776 755033641106 UNIVERSITY SYSTEM OP GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Educational and General Fund Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds INVENTORIES Educational and General Stores 6 506 05 Auxiliary Enterprises Dining Hall 416177 Student Center 1369900 1786077 PUBLIC TRUST FUNDS Notes ReceivableStudent Loans 94000 90 1183220 6 67107 27 368 08 139 87225 24 366 82 14 342 46 17858153 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General 126547 Auxiliary Enterprises 5079 131626 RESERVES For Plant Funds 5853236 For Inventories 2436682 For Public Trust Funds 2101353 For Private Trust and Agency Funds 27 36808 131 280 79 SURPLUS For Operations Educational and General 3420307 Auxiliary Enterprises 11 78141 45 984 48 178 581 531107 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The South Georgia College at Douglas ended the fiscal year on June 30 1961 with a current educational and general fund surplus of 3420307 after making the necessary provision for liquidation of 126547 in outstanding accounts payable and reserving 5853236 for plant improvements and additions 2101353 for Public Trust Funds 2736808 for private trust and agency funds and 650605 stores inventory held on this date AUXILIARY ENTERPRISES There was a surplus of 1178141 in the accounts of the auxiliary enter prises at the end of the year on June 30 1961 after providing reserve of 5079 for liquidation of outstanding accounts payable and 1786077 for inventories PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1961 amounted to 2101353 of which 667107 was cash in banks and 1434246 invested in student loans In the year ended June 30 1961 600 interest was earned on student notes and 83700 student notes collected 90000 was received from National Defense Student Loan Matching Funds and 810000 was received from the National Defense Loan Fund which with the cash balance of 727497 on hand at the beginning of the period made a total of 1711797 to be accounted for Of this amount 1044690 was used for loans to students leaving a cash balance on hand at the end of the year on June 30 1961 of 667107 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating costs amounted to 37620952 and was provided by allotment of 27115000 made to the unit by the Regents of the University System 12260 from sales of property 8074580 from tuition and fees 30000 from rents 135000 from interest on investments and 2254112 transfer from the auxiliary enterprises account1108 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS The 37620952 income together with the 7780725 cash balance on hand at the beginning of the period made a total of 45401677 available with which to meet educational and general costs in the year 07090 of the available funds was expended for educational and general operating expenses 9194497 was paid for buildings and improve ments and 9400090 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the auxiliary enterprises at the College in the year ended June 30 1961 was 18579375 of which 6038212 was from dormitory rents 12111259 from dining halls 42000 from housing rentals 67500 from farm rentals and 320404 from student center From the 18579375 received 2254112 was transferred to the edu cational and general fund plant fund account leaving net income for the year 16325263 The 16325263 net income together with the 1983873 cash balance at the beginning of the period made a total of 18309136 available 17125916 of the available funds was expended in the year for cost of operating the auxiliary enterprises and 1183220 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement followingUNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS 1109 YEAR ENDED JUNE 30 BY ACTIVITY 1961 EDUCATIONAL AND GENERAL Administration an d General 63 962 79 Plant Operations 39 288 33 Plant Improvements 91 944 97 Student Welfare 4 800 21 Instruction 146 780 68 Library 13238 89 Total Educational and Generah 1960 58 01319 41 969 84 44 785 85 5 033 76 128 066 62 10 724 11 1959 51 859 78 30 472 60 54 301 12 5 366 09 119 634 53 10 226 00 360 015 87 288 593 37 271 860 12 AUXILIARY ENTERPRISES Dormitories 60 497 63 Dining Hall 104 352 93 Bookstore and Student Center 5 949 78 Farm and Timber 281 39 Watchmans Cottage 17743 50 720 81 44 379 76 93 021 32 80 083 81 5 15813 3 558 04 8027 6409 160 55 2300 171259 16 149 14108 128 10870 53127503 43773445 39996882 BY OBJECT EXPENSE Personal Services 280 26808 Travel Expense 2 423 42 Supplies Materials 11161788 Communication 2 385 75 Light Power Water 908666 Printing Publicity 1 796 36 Repairs 2 499 38 Rents 41200 Insurance Bonding 968688 Pensions Social Security 997338 Equipment 4 835 29 Miscellaneous 4 344 98 Total Expense Payments 439 330 06 OUTLAYPermanent Improvements Buildings Contracts Equipment 9194497 248 330 08 2 593 63 104 080 09 2 203 69 8 30016 2 363 89 2 346 37 413 05 8 939 90 3 610 02 3 624 72 6 143 00 44 785 85 226 575 15 2 155 14 92 836 62 2 231 29 7 256 31 2 084 42 2 441 22 437 35 6 876 03 5 660 76 1137957 1 736 38 39294860 36167024 38 298 58 53127503 43773445 399968821110 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS Number of Employees on Payroll June 30 Regular Labor Average Enrollment Fall Quarter Winter Quarter Spring Quarter Average Enrollment Annual Student Per Capita Cost Expense Outlay Student Per Capita Cost YEAR ENDED JUNE 30 1961 1960 1959 45 15 60 587 578 546 570 770 75 16131 40 492 479 411 461 852 38 9713 41 525 451 413 463 78114 8272 93206 94951 863 86 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the Unl versity System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Checks bear signature of thej Comptroller and rubber stamp signature of the President Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this exT amination and throughout the year1111 UNIVERSITY SYSTEM ARMSTRONG COLLEGE SAVANNAH1112 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH RECEIPTS 1960 1961 INCOME FROM STATE RESERVE ALLOTMENTS Transfer Other Spending Units 30600000 32300000 Revenue Retained Grants from Counties and Cities 25440000 7500000 Donations 60000 Interest Earned 202200 1047190 Earnings Educational Services 11312081 11042220 Total Income Receipts 67614281 51889410 NONINCOME Private Trust Funds 2985433 4123314 CASH BALANCES JULY 1st Budget Funds 2875335 32461816 Private Trust Funds 296133 764739 73771182 89239279 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH 1113 PAYMENTS 1960 EXPENSE Personal Services 32435494 Travel 305713 Supplies Materials 1585739 Communication 3197 66 Heat Light Power Water 500845 Printing Publications 84310 Repairs 107062 Rents 241562 Insurance 263594 Pensions Benefits 693931 Equipment 14 395 55 Miscellaneous 502 29 Total Expense Payments 38027800 OUTLAY Lands Improvements Personal Services Supplies Materials Printing Publicity Repairs Rents NONCOST Private Trust Funds 25168 27 CASH BALANCES JUNE 30th Budget Funds 32461816 Private Trust Funds 764739 Totals 73771182 1961 333 536 95 4 924 76 14 254 63 3 742 91 5 193 55 3 701 29 2 369 44 2 964 68 6 22012 7 817 62 15515 80 630 72 400 872 47 4 457 92 270 35 30 00 39 669 43 3300 37 281 37 398179 09 11 59916 892 392 791114 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Cash on Hand and in Banks Inventory Stores 40977825 9 615 72 41939397 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General RESERVES Building Improvement Fund 30677544 Unearned IncomeEducational and General 938975 InventoriesAuxiliary Enterprises 961572 Private Trust and Agency Funds 1159916 SURPLUS For Operations Educational and General 73119 37 Auxiliary Enterprises 7 55216 1 34237 33738007 80 671 53 41939397H 1115 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Armstrong College Savannah for the fiscal year ended June 30 1961 The Board of Regents of the University System assumed the control management and operation of the Armstrong Junior College as of January 1 1959 subject to an agreement on the part of local governmental authorities that an amount totaling 49500000 would be paid to the Board of Regents for the purpose of making necessary improvements Excerpts from minutes of the Board of Regents covering this agreement are quoted as follows January 6 1959 The Committee on Education reported further that the Board of Regents at its meeting on October 10 1958 assumed the control management and operation of the Armstrong Junior College as of January 1 1959 subject to an agreement on the part of local governmental authorities that an amount totaling 49540000 would be paid to the Board of Regents for the purpose of making necessary improvements The Committee pointed out that it was agreed that the 49540000 would be paid in accordance with the following schedule On or before December 31 1959 19540000 plus 7500000 On or before December 31 1960 7500000 On or before December 31 1961 7500000 On or before December 31 1962 7500000 The Committee further pointed out that it is understood that included in the 7500000 mentioned above for the year ending December 31 1959 library repairs of approximately 1600000 will be paid directly to the Georgia Historical Association by the local government The Committee also stated that this agreement is contingent upon proper contracts between the Board of Regents and local Savannah authorities being executed and contingent upon an acceptable longterm contract with the Georgia Historical Com mission for the use of the library and that any rental to be paid to the His torical Commission would be the responsibility of the City of Savannah1116 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH The Committee stated that at its meeting on January 5 1959 it discussed the Armstrong College situation and steps that are being taken by the City of Savannah in an effort to comply with conditions prescribed by the Board of Regents Therefore upon the recommendation of the Committee on Education and the Committee on Buildings and Grounds with motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize Chancellor Harmon W Caldwell Mr J H Dewberry Director of Plant and Business Operations for the University System of Georgia Mr John Sammons Bell Special Consultant for the Board of Regents to negotiate a contract with the City of Savannah to be executed on or before June 30 1959 for the operation of the Armstrong College as a unit of the University System of Georgia FINANCIAL CONDITION EDUCATIONAL AND GENERAL Armstrong College Savannah ended the fiscal year on June 30 1961 with a surplus of 7311937 in educational and general funds after providing the necessary reserve of 134237 to cover accounts payable 30677544 for improvements and reserving 938975 for unearned income and 1159916 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1961 was 755216r after reserving 961572 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the educational and general operating expenses for the fiscal year ended June 30 1961 was 51026530 of which 32300000 was provided by allotment made to the College by the Board of Regents 7500000 from City of Savannah for improvements 10007415 from tuition and fees 1047190 from interest and 171925 from miscellaneous sales and services1117 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH The 51026530 income provided and the 31929752 cash balance on hand at the beginning of the period made a total of 82956282 available with which to meet educational and general costs in the fiscal year 39447519 of the available funds was expended for educational and general operating expenses 4446070 was paid for buildings and improve ments and 39062693 remained on hand June 30 1961 the end of the period covered by within report OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the College Center in the year ended June 30 1961 were 859299 and 3581 was received from other sources making total amount received 862880 This amount plus the 532064 on hand July 1 1960 made 1394944 to be accounted for Of this amount 639728 was paid for operating expenses leaving a balance of 755216 on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past two years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1961 I960 EDUCATIONAL AND GENERAL Administration 5589926 4989945 General 22 231 62 16243 64 Student Welfare 2417371 1336321 Library 14 935 31 15166 98 Plant Operations 4089067 3613697 Plant Improvements 44 460 70 Instruction 236 344 62 243112 80 Total Educational and General 43893589 37392305 AUXILIARY ENTERPRISES College Center 639728 635495 445 333 17 380 278 001118 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT 1961 1960 EXPENSE Personal Services 33353695 32435494 Travel Expense 492476 305713 Supplies 1425463 1585739 Communication 374291 319766 Lights 519355 500845 Printing 370129 84310 Repairs 236944 107062 Rent 296468 241562 Insurance 622012 263594 PensionsSocial Security 781762 693931 Equipment 1551580 1439555 Miscellaneous 63072 50229 Total Expense Payments 40087247 38027800 OUTLAY Buildings and Improvements 4446070 00 445 333 17 380 278 00 Number of Employees on Payroll June 30 Average Student Enrollment Fall Quarter Winter Quarter Spring Quarter Average Regular Term Summer School ANNUAL STUDENT PER CAPITA COST Expense Outlay 69 62 7464 7013 6543 810 7128 662 98 7006 728 59 299 2875 57218 521 93 63 46 00 I 63564 521 931119 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report to be filed covering audit of the Regents Central Office Books and records of the Armstrong College were found in good condition all receipts disclosed by examination have been accounted for and expendi tures for the period under review were supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the period under review 1121 UNIVERSITY SYSTEM ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON1122 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON RECEIPTS i960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 25804433 283712 Revenues Retained Earnings Educational Services 26147230 301325 Interest Earned 237623 1323 Total Income Receipts 52189286 586361 NONINCOME Public Trust Funds Income from Investments 13448 64 Investments 85399 86 Private Trust Funds 6620158 100129 CASH BALANCES JULY 1st Budget Funds 18819650 117393 Public Trust Funds 330957 3257 Private Trust Funds 196535 2219 Totals 78255433 809512 37 53 90 80 22 88 45 56 12 02 051123 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON PAYMENTS 1960 EXPENSE Personal Services 27865778 Travel 441501 Supplies Materials 12687961 Communication 593102 Heat Light Power Water 1216074 Publications Printing 151109 Repairs 683670 Rents 143982 Insurance 1079749 Pensions Benefits 649440 Equipment 944634 Miscellaneous 5 275 68 Total Expense Payments 46984568 OUTLAY Lands Improvements Personal Services 6 813 95 Supplies Materials 347490 Printing Repairs Contracts 8555758 Equipment 2700369 NONCOST Public Trust Funds Investments 104092 Private Trust Funds 6594791 CASH BALANCES JUNE 30th Budget Funds 11739356 Public Trust Funds 325712 Private Trust Funds 221902 Totals 78255433 1961 30636912 5 521 91 134 357 99 6 352 70 12 60011 1 607 50 9104 21 11 40216 11 758 90 8 359 86 11 716 82 2 756 35 S 521 907 63 225 66 1575 5 753 83 11762 36 17 317 84 420 00 84 999 44 146 772 29 2 988 22 17 349 03 809 512 051124 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH IN BANKS Educational and General Fund Operating Account Plant Fund Account 36 825 50 47 822 31 Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds INVENTORIES Educational and General Central Stores 4 561 21 Auxiliary Stores and Dining Hall 14 338 60 NOTES RECEIVABLE Public Trust Funds Total Current Assets LIABILITIES RESERVES SURPLUS 84 647 81 62124 48 2 988 22 17 349 03 167109 54 18 899 81 2114 65 188 12400 LIABILITIES Accounts PayableEducational and General RESERVES For Plant Improvements For Public Trust Funds For Private Trust and Agency Funds For InventoryStores For Unearned Income Educational and General 4139 29 Auxiliary Enterprises 3 99750 SURPLUS For Operations Educational and General Fund Auxiliary Enterprises Fund 47 822 31 5102 87 17 349 03 18 899 81 8136 79 32 538 25 58 126 98 147 96 97 310 81 90 665 23 Total Liabilities Reserves Surplus 188124 001125 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Abraham Baldwin Agricultural College at Tifton ended the fiscal year on June 30 1961 with a surplus of 3253825 in educational and general funds after providing reserves of 456121 for inventories 413929 for unearned income 14796 for accounts payable and 4782231 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College was 5812698 on June 301961 after reserving 399750 for unearned income and 1433860 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 38363084 and was provided by allotments of 27450000 made to the unit by the Regents of the University System 921237 from the State Department of Education 6634449 from tuition and fees 1566264 from sales and services 318087 from rents and other sources and 1473047 transfer from the Auxiliary Enterprises account The 38363084 income together with the 7155098 cash balance at the beginning of the period made a total of 45518182 available with which to meet educational and general costs in the year 33545857 of the available funds was expended for educational and general operating expenses 3507544 was paid for additions and improve ments to plant and 8464781 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the Auxiliary Enterprises at the College in the year ended June 30 1961 was 21746143 of which 5858370 was dormitory rents 15140587 from dining halls and 747186 from book store and other sources1126 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON From the 21746143 income receipts 1473047 was transferred to the Educational and General Fund account for plant improvements leaving net income of 20273096 The 20273096 net income together with 4584258 cash balance at the beginning of the fiscal year made a total of 24857354 available 18644906 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the year leaving 6212448 cash balance on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the last three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 EDUCATIONAL AND GENERAL Administration 4049189 General 1466669 Student Welfare 442115 PlantOperations 49059 04 PlantImprovements 35075 44 Library 1259817 Instruction 17725415 Home Management 134893 Organized Activities 2182692 Extension 1379163 Restricted Funds Scholarships 1960 37 523 15 13 556 25 3 638 69 44 75913 122 85012 12 224 47 157 218 07 1 388 43 22 843 02 13 382 70 1959 33 594 61 9 200 78 3 073 05 45 82018 182 782 35 11 479 54 135 545 63 1 714 32 25 863 98 13 563 06 5 344 51 Total Educational and General 37053401 42938403 46798201 AUXILIARY ENTERPRISES Dormitories 6087951 4573835 3986653 DiningHalls 12297070 11601902 11113132 Stores 259885 155440 147961 Total Auxiliary Enterprises 18644906 16331177 15247746 Total Cost Payments 55698307 59269580 620459471127 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services 30636912 27865778 25128046 Travel Expense 552191 441501 435488 Supplies Materials 13435799 12687961 11692337 Communication 635270 593102 545002 Heat Light Power Water 12 60011 12160 74 10 726 59 Printing Publicity 160750 151109 141254 Repairs 910421 683670 722043 Rents 1140216 143982 240481 Insurance Bonding 1175890 1079749 878798 Pensions Ret Systems 835986 649440 575991 Equipment 1171682 944634 1464694 Miscellaneous 275635 527568 870919 Total Expense Payments 52190763 46984568 43767712 OUTLAY Land Bldgs Improvements 17 757 60 95 846 43 17208396 Equipment 1731784 2700369 1069839 Total Cost Payments 55698307 59269580 62045947 Number of Employees on Payroll June 30 53 49 48 Average Enrollment Fall Quarter 616 594 579 Winter Quarter 568 509 522 Spring Quarter 424 425 432 AverageRegular Term 536 509 511 Summer School 125 79 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 51965763 46714568 43507712 Outlay 3507544 12285012 18278235 TotalRegular Term 55473307 58999580 61785947 Summer School 225000 270000 260000 Total Cost Payments 55698307 59269580 62045947 unHnBHHm1128 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 1961 1960 1959 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 969 51 917 77 851 42 Outlay 6544 241 35 357 69 1 034 95 1 159 12 1 209 11 PUBLIC TRUST FUNDS Student Loan Funds held on June 30 1961 amounted to 510287 of which 298822 was cash in bank and 211465 invested in loans to students PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1961 amounted to 1734903 and these accounts are detailed on Page 8 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the Abraham Baldwin Agricultural College have been well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1129 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHENS WMfflBHBBXHMSSKKBBBBBi1130 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 616315040 Transfers from Public Trust Funds 44 438 64 Revenues Retained Grants from U S Government 7212428 Interest 20139425 Donations 226894638 Earnings Educational Services 450686434 Earnings Development Services 53667279 Total Income Receipts1379359108 NONINCOME Public Trust Funds Transfers to Spending Units 4528826 Transfers to Other Trust Funds 250722 Investments 27847074 Income 37311222 Gifts for Principal 5809823 Private Trust Funds 59870501 CASH BALANCES JULY 1st Budget Funds 599703181 Public Trust Funds 17276372 Private Trust Funds 35195213 Totals2157592946 1961 6 761 355 43 42 35379 72124 28 189 059 01 2 357 835 48 4 694 675 29 593 063 91 14 710 46719 44 52413 244415 444 041 50 376 567 34 37 539 18 603078 44 5093 544 61 203 097 51 379 87952 21801247011131 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PAYMENTS 1960 EXPENSE Personal Services 740157709 Travel 16814376 Supplies Materials 149028951 Communication 9585185 Heat Light Power Water 35086449 Publications Printing 11231946 Repairs 19393180 Rents 8433499 Insurance 18150450 Pensions Benefits 13068538 Equipment 77890667 Miscellaneous 75682152 Total Expense Payments11745 23102 OUTLAYS Lands Improvements Personal Services 5209936 Travel 9892 Supplies Materials 9029025 Communication 2605 Repairs 19181800 Contracts 221681107 Equipment 40070361 Total Outlay Payments 295184726 Total Cost Payments1469707828 NONCOST Public Trust Funds Investments 63086743 Expenses Objects of Trust 68449 Private Trust Funds 57077762 CASH BALANCES JUNE 30th Budget Funds 509354461 Public Trust Funds 20309751 Private Trust Funds 37987952 Totals2157592946 1961 859104101 229 614 51 1 669 932 41 111 276 78 433 121 82 119 512 41 229 094 51 219 84796 225 715 01 188 867 16 814 610 62 676186 89 13 508 821 09 98 688 61 132 643 09 159 454 40 76913817 349 787 80 1 509 712 07 15 018 53316 785 682 54 11 532 36 636 294 37 4 785 478 64 217 062 35 346 663 59 21801 24701 HiBBBBBB1132 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 ASSETS 1 EDUCATION AND GENERAL Cash on Hand and in Banks Funds Held by Univ System Bldg Auth For Construction Accounts Receivable Air Travel Deposit Student Fees Total AssetsEduc and General 2 AUXILIARY ENTERPRISES Cash on Hand and in Banks Accounts Receivable Total AssetsAuxiliary Enterprises 3 CONTINUING EDUCATION Cash on Hand and in Banks Accounts Receivable Air Travel Deposit Total AssetsContinuing Education 51740 1 378 50 3 204 214 91 464524 31 1 895 90 3 670 63512 488 029 27 2 459 90 490 48917 357 630 36 2 779 50 42500 360 834 86 Wfliii1 1133 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 1 EDUCATION AND GENERAL LIABILITIES Accounts Payable 1 383 00 Purchase Orders Outstanding 135180 06 RESERVES For Unearned Income 169 602 82 For Fee Deposits 5907500 For Work in Process 51 303 00 For Insurance 12432 57 For Restricted Funds 95149427 For Plant Additions and Improvements Contracts Negotiated 1 667 281 00 Other 20140031 186868131 SURPLUS For Operations Total Liabilities Reserves Surplus Educational and General 2 AUXILIARY ENTERPRISES LIABILITIES Purchase Orders Outstanding RESERVES For Dorm Deposits 15781000 For Repairs and Replacement 6909897 For Unearned Income 69 278 20 SURPLUS For Operations Total Liabilities Reserves Surplus Auxiliary Enterprises 3 CONTINUING EDUCATION LIABILITIES Purchase Orders Outstanding RESERVES For Unearned Income 65353 50 For Restricted Funds 21 826 82 For Other 14093520 SURPLUS For Operations Total Liabilities Reserves Surplus Continuing Education 136 56306 3 112 588 97 421 483 09 3 670 63512 8 739 85 296 18717 185 562 15 490 48917 3 674 19 228115 52 129 045 15 360 834 86 ManMrannrai1134 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 ASSETS 4 EXPERIMENT STATIONSGENERAL Cash on Hand and in Banks Total AssetsExp StationsGeneral 5 BRANCH EXPERIMENT STATIONS Cash on Hand and in Banks Total Assets Branch Exp Stations 6 COLLEGE EXPERIMENT STATION Cash on Hand and in Banks Accounts Receivable Total AssetsCollege Exp Station 11 521 75 11 521 75 43 61611 43 61611 215 941 93 13 432 96 229 374 89 7 PUBLIC TRUST FUNDS INVESTMENTS Endowment Funds Stocks 6325784 Bonds 189070150 Bldgs Univ of Ga 76028020 Fraternity Homes 7 400 00 Real Estate 350000 Savings Account 441162 LossBonds to be Amortized 5812 North Georgia College Catholic Student Center Student Notes Loan Funds Total 100 63 258 84 298 471 00 2189 172 50 144 034 21 904 314 41 8 617 54 16 017 54 3 500 00 3 31416 7 725 78 5812 25 837 66 25 837 66 8 851 53 8 851 53 046 770 18 1 046 77018 2 729 609 28 1 535 897 28 Cash on Hand and in Bank 10148581 11557654 4 265 506 56 217 062 35 Total Pub Tr Fund Assets 2 831095 09 1 651 473 82 4 482 568 911135 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 4 EXPERIMENT STATIONSGENERAL SURPLUS For Operations Total Liabilities Reserves Surplus Experiment StationsGeneral 5 BRANCH EXPERIMENT STATIONS LIABILITIES Purchase Orders Outstanding RESERVES For Plant Additions and Improvements For Restricted Funds SURPLUS For Operations Total Liabilities Reserves Surplus Branch Experiment Stations 6 COLLEGE EXPERIMENT STATION LIABILITIES Purchase Orders Outstanding RESERVES For Restricted Funds For Plant Additions and Improvements SURPLUS For Operations 116282 4 204 31 147 515 69 22 217 78 7 PUBLIC TRUST FUNDS Endowment Loan Funds Funds FUND BALANCES For Objects of Trust 5177833 3454391 For Investment 277931676 161692991 11 52175 11 52175 1 90183 5 36713 36 34705 43 61611 2 91218 169 733 47 5672924 229 374 89 Total 86 32224 4 396 246 67 Total Fund Balances 2 83109509 1 651473 82 4 482 568 91 nnnmn 1136 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 ASSETS 8 PRIVATE TRUST AND AGENCY FUNDS Cash on Hand and in Banks Total AssetsPrivate Trust and Agency Funds 9 PLANT UNIVERSITY OF GEORGIA Land Buildings3438286374 Public Trust Funds Invested in Bldgs Univ of GeorgiaVarious Funds904 314 41 Improvements Other than Bldgs Equipment BRANCH EXPERIMENT STATIONS Land 11284306 Buildings 36011928 Improvements Other than Bldgs 37 299 90 Equipment 46707143 COLLEGE EXPERIMENT STATION Buildings 61794298 Improvements Other than Bldgs 91 674 31 Equipment 53412746 Total Physical Plant Assets Total Assets 600 52012 600 52012 767 723 97 33 478 549 33 1 355 498 56 7 759 244 86 977 333 67 1 243 744 75 45 582 095 14 55 471 656 07UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1961 1137 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 8 PRIVATE TRUST AND AGENCY FUNDS FUND BALANCES Private Trust Accounts U S Income Tax Teacher Retirement Employees Retirement Social Security State of GeorgiaIncome Tax Total Fund Balances 9 PLANT SURPLUS INVESTED IN FIXED ASSETS Lands Buildings Improvements Other than Buildings Equipment Total Surplus Invested in Fixed Assets Total Liabilities Reserves Fund Balances and Surplus 346 663 59 132 816 28 44 410 42 2220 57 97717 18 630 46 600 52012 880 567 03 34456 611 59 1 484 472 77 8 760 443 75 45 582 09514 55 471 656 071138 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The University of Georgia at Athens ended the fiscal year on June 30 1961 with a surplus of 142148309 for general operations after providing the necessary reserve of 13656306 for liquidation of accounts payable and outstanding purchase orders and reserving 16960282 for unearned income 5130300 for work in progress 95149427 for restricted funds 5907500 for fee deposits 1243257 for insurance and 186868131 for plant addi tions and improvements AUXILIARY ENTERPRISES The Auxiliary Enterprises Account ended the fiscal year on June 30 1961 with a surplus of 18556215 after providing the necessary reserves of 6927820 for unearned income 15781000 for dormitory deposits 6909897 for repairs and replacements and 873985 for liquidation of outstanding purchase orders DIVISION OF CONTINUING EDUCATION The Division of Continuing Education ended the fiscal year on June 30 1961 with available surplus of 12904515 after providing reserve of 367419 to cover outstanding purchase orders and reserving 6535350 for unearned income 14093520 for other reserves and 2182682 for restricted funds EXPERIMENT STATIONSGENERAL The accounts of the Experiment Stations General at the close of the fiscal year on June 30 1961 reflected a cash surplus of 1152175 BRANCH EXPERIMENT STATIONS This activity covering operations of three substations at Calhoun Mid ville and Americus had a surplus of 3634705 on June 30 1961 after pro viding reserve of 116282 for plant additions and improvements and 190183 for purchase orders outstanding and 420431 for restricted funds1139 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS COLLEGE EXPERIMENT STATION The accounts of the College Experiment Station reflected a surplus of 5672924 June 30 1961 after providing reserve of 291218 to cover out standing purchase orders and reserving 14751569 for restricted funds and 2221778 for plant additions and improvements OPERATING ACCOUNTS AVAILABLE INCOME AND OPERATING COSTS Income receipts of the six funds referred to in the foregoing summary of financial condition amounted to 1471046719 and consisted of 744350000 allotments by the Regents 4235379 income from Public Trust Funds 7212428 Grants from the U S Government 217962789 gifts for re stricted purposes 169497930 student fees 175007269 sales and services 138043180 from dormitories and dining halls and 84512939 from printing department university stores and other sources less net transfers of 69775195 to other spending units of the State Government These receipts are distributed by funds as follows Educational and General Fund10172 987 66 Auxiliary Enterprises 1 262 392 88 Division of Continuing Education 1 350 482 31 Experiment StationsGeneral 54 29519 Branch Experiment Stations 41259065 College Experiment Station 1 457718 50 14 710 46719 Analysis of income receipts by funds and by source of income will be found on pages 27 through 40 of the unit report The 1471046719 income provided and the 509354461 cash balance at the beginning of the period made 1980401180 funds available with which to meet operating costs in the year 1350882109 of the available funds was expended for operating expenses and 150971207 paid for land buildings improvements and equipment leaving cash balance on hand June 30 1961 of 4785478641140 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Cost payments for the year are distributed to the various funds as fol lows Educational and General Expense 881230336 Outlay 145578903 1026809239 Auxiliary Enterprises Expense 146891366 Division of Continuing Education Expense 132048275 Experiment StationsGeneral Expense 5130950 Branch Experiment Stations Expense 409 29705 Outlay 1431142 42360847 College Experiment Station txpense 144651477 Outlay 3961162 1486 12639 Total 1501853316 Cost payments are further analyzed on pages 37 through 58 of the unit report COMPARISON OF OPERATING COSTS Expenditures for the operating costs of all activities at the University the past year are compared in the following statement with the previous years cost payments YEAR ENDED JUNE 30 BY ACTIVITY I960 1961 EDUCATIONAL AND GENERAL Administration and General 55787923 63261935 Student Welfare 15952171 16406622 Plant Maintenance 88061195 107444701 Plant Outlay 281728063 145578903 Library 40132504 43673691 Instruction 368519894 410467807 Activities Related to Inst 4577441 48 42L 26 Research 132341934 168544313 Extension 31096654 50967067 Restricted Funds 12686448 15621274 Total Educational and General1030884227 1026809239 1141 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1960 1961 AUXILIARY ENTERPRISES Dormitories 33089573 Dining Halls 514 90522 Dorm and Dining HallsGeneral 22630591 Printing Department 137459 80 Student HealthInfirmary 102 50247 Bookstore and Student Union 12647500 Total Auxiliary Enterprises 143854413 DIVISION OF CONTINUING EDUCATION Administration 104 70013 Communications 151 550 06 Evaluation Service Extension Classes 95 34607 Conferences and Institutes 114 565 68 Gift Shop 2568256 Instruction Service Home Study 3275165 Outdoor Recreation Tri Reg Workshop 2610997 Albany Center 26 826 91 Gainesville Center 9 68014 Marietta Center 36 215 81 Rome Center 17 25814 Waycross Center 29821 44 Continuing EducationRooms 162 740 06 Continuing EducationFood 238 68910 Forestry Conference 2 50000 Liberal StudiesFord Adult Ed 29123 32 General 1751517 U S Dept Health Ed and WelfareMedia 466619 U S Dept Health ServiceTeach Asst 150006 Plant Operations 25 492 67 Total Division of Continuing Education 115273513 EXPERIMENT STATIONSGENERAL Administration and General 35 63657 Total Exp StationsGeneral 3563657 353 913 55 554 248 28 166 337 57 152 368 84 119 679 27 122 36615 1 468 913 66 100 410 46 247 067 33 14 51914 123 24818 118 202 04 23 727 06 44 325 39 36 284 30 6 421 02 29 860 83 11 756 96 35 544 61 12 133 90 31 881 28 165 863 76 234 594 03 19 546 35 5 546 75 1 246 85 58 302 51 1 320 482 75 51 309 50 51 309 50 1142 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDING JUNE 30 BY ACTIVITY Contd BRANCH EXPERIMENT STATIONS Administration and Generalj Americus Nurseries and Branches PlantOutlay 1960 55 641 25 316 273 98 95 730 69 1961 55 376 98 353 920 07 14 311 42 Total Branch Exp Stations 46764592 42360847 COLLEGE EXPERIMENT STATION Administration and General Plant MaintenanceGeneral Research Services Related to Research PlantOutlay Travel Expense 16814376 Supplies Materials 1 490 289 51 Communication 95 851 85 Heat Light Power Water 35086449 Printing Publications 11231946 Repairs 193 931 80 Rents 84 334 99 Insurance and Bonding 181504 50 Pensions 13068538 Equipment 778 906 67 Miscellaneous 756 821 52 Number of Employees on Payroll at end of Payroll Period 1492 1659 3209567 3632329 4 111 55 29 283 96 880 821 70 1 012 556 78 337 809 40 368 350 74 38 835 94 39 611 62 Total College Exp Stations 129367426 148612639 Total Cost Payments1469707828 1501853316 BY OBJECT Personal Services 7 401 57709 859104101 229 614 51 669 932 41 111 276 78 433 121 82 119 512 41 229 094 51 109 929 06 225 715 01 188 86716 814 610 62 786 105 79 Total Expense Payments11 745 231 02 13 508 82109 Outlay Land Bldgs Improvements 255114365 115992427 Equipment 400 703 61 349 78780 Total Cost Payments14 697078 28 15 018 533161143 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 1960 1961 Average Student Enrollment Fall Quarter 6935 7538 Winter Quarter 6770 7156 Spring Quarter 6338 6847 AverageRegular 6681 7180 Summer School 3009 3501 Cost PaymentsRegular Term Fall Winter Spring Quarters Educational and General Expense 7 491 561 64 8 812 303 36 Less Summer School Cost 224 742 60 232 984 22 7 266 819 04 8 579 319 14 Auxiliary EnterprisesExpense 143854413 146891366 8 705 363 17 10 048 232 80 Educational and GeneralOutlay 2 817 280 63 1 455 78903 Total Cost PaymentsRegular Term11 522 643 80 11 504021 83 Annual Student Per Capita Cost Based on Educational and General Fund and Auxiliary Enterprises Cost Expense 130300 139949 Outlay 42169 20276 172469 160225 PUBLIC TRUST FUNDS Public Trust Funds consist of Student Loan Funds and Endowment or nonexpendable funds Receipts of Student Loan Funds and Endowment Funds in the year ended June 30 1961 were 44404150 from investments realized 37656734 income of trusts and 3753918 gifts for principal a total of 85814802 which with a cash balance of 20309751 on hand at the beginning of the period made a total of 106124553 to be accounted for From the 106124553 to be accounted for 4452413 was transferred to State spending units and 244415 to other Public Trust Funds in ac cordance with trust agreements leaving net of 1014277251144 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Of the 101427725 net funds 78568254 was reinvested 1153236 was expended for objects and expense of trusts and a balance of 21706235 remained on hand June 30 1961 Student Loan Funds on June 30 1961 were invested as follows Stocks and Bonds 29847200 BuildingsUniversity of Georgia 144 034 21 BuildingsNorth Georgia College Dahlonega 25 837 66 Fraternity Homes 8 617 54 Catholic Student Center 885153 Savings Account 3 31416 Student Notes 104677018 Total InvestmentsLoan Funds1 535 897 28 Cash on Hand and in Bank For Loans to Students 34 54391 For Investment 8103263 1 651 473 82 Endowment Funds held on June 30 1961 totaled 283109509 consisting of 272960928 invested as shown below and 10148581 cash balance on hand Stocks and Bonds195395934 BuildingsUniversity of Georgia 760 280 20 Fraternity Homes 7 40000 Real Estate 3 50000 Savings Account 4 411 62 Loss on Bonds to be Amortized 5812 j Total InvestmentsEndowment Funds2 729 609 28 I Cash on Hand and in Bank For Objects of Trust 5177833 For Investment 49 707 48 2 831 095 09 The investment of Public Trust Funds in buildings of the University of Georgia and other units of the University System of Georgia as well asl Fraternity Homes is being liquidated under an amortization plan as showia in schedules on pages 97 through 109 of the unit report1145 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS In the year ended June 30 1961 2314476 of Loan Funds was trans ferred to the Educational and General Fund of the University to be used for scholarships awards and endowment income in accordance with trust indentures and resolution adopted by the Regents of the University System at the March 11 1953 meeting as follows Therefore upon the recommendation of the Committee on Loan Funds with motion by Regent John J McDonough variously seconded and unani mously adopted it was Resolved That the Board of Regents of the University System of Georgia shall and it does hereby authorize 1800000 to be deducted from trust funds of the University of Georgia which are unrestricted as to loans or scholarships and used for the purpose of establishing at the University one hundred annual scholarships in the amount of 18000 each for Georgia Residents and au thorize the details of the scholarships to be worked out under the direction of the President of the University of Georgia Resolved Further That the Board of Regents shall and it does hereby authorize the balance of the trust funds of the University of Georgia which are unrestricted as to loans or scholarships to be invested and the income therefrom used for similar scholarships The balance in this fund will be approximately 62700000 Resolved Further That the Board of Regents shall and it does hereby authorize the University of Georgia to change its regulations governing its loan funds so that the maximum loan to any student at the University of Georgia shall be limited to fees room and board and so that the minimum rate of interest on such loans shall be two per cent and the maximum rate shall be five per cent with every effort to standardize at three per cent for the present Resolved Further That the Board of Regents shall and it does hereby authorize and direct Deputy Assistant Attorney General G Arthur Howell Jr to secure a court order on the Mitchell Fund at the University of Georgia similar to the court order secured by Vanderbilt University in Tennessee Resolved Further That the Board of Regents shall and it does hereby authorize the Loan Fund Committee to continue and complete the work for which it was established PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being administered on June 30 1961 amounted to 60052012 of which 34666359 was for student organizations BBMnHnDniMm1146 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS and others as shown in schedule on pages 111 through 118 of the unit report 113281628 U S Withholding Taxes to be remitted to the Director of Internal Revenue 4441042 contributions for remittance to the Teacher Retirement System 2220 contributions to be remitted to the Employees Retirement System 5797717 Social Security contributions to be remitted to the Employees Retirement System and 1863046 State of Georgia Income Tax to be remitted to the Department of Revenue Income Tax Unit PLANT On June 30 1961 the University of Georgia had an investment of 4072637657 in land buildings and equipment as follows Land 88056703 Buildings 3445661159 Improvements other than Buildings 148447277 Equipment 876044375 Total Plant Assets 4558209514 These plant fund assets are distributed to the several funds or divisions of the University as follows University of Georgia4336101672 Branch Experiment Stations 97733367 College Experiment Station 124374475 Total4558209514 GENERAL All employees in the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the University of Georgia for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1147 UNIVERSITY SYSTEM GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA1148 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA RECEIPTS 1SS0 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 4174 634 63 S 4 76009705 Transfers from Public Trust Funds 39479309 14887206 Revenues Retained Grants from Counties and Cities 5000000 5000400 Donations 653123 46 1155 232 36 Rents 8361611 Interest Earned 25247942 12993382 Earnings Educational Services 821036295 851122956 Total Income Receipts1373539355 1483898496 NONINCOME Public Trust Funds Income from Investment 9173518 23629012 Gifts for Principal 6457036 6942881 Investments 47888007 28161133 Transfers Other Trust Funds 125361 122207 Transfers to College Income39479309 148 622 06 Private Trust Funds 134779391 163890376 Total NonIncome Receipts 158944004 207883403 CASH BALANCES JULY 1st Budget Funds 763763976 807539968 Public Trust Funds 29132520 21969062 Private Trust Funds 67486938 68383864 Total Cash Balances 860383434 897892894 Totals 2392866793 2589674793HH 1149 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA PAYMENTS 1960 EXPENSE Personal Services8 625 465 55 Travel 15405582 Supplies Materials 119900592 Communication 98 740 69 Heat Light Power Water 32197415 Publications Printing 88 862 22 Repairs 6694148 Rents 31581977 Insurance 156 42218 Pensions Benefits 16296440 Equipment 63259985 Miscellaneous 412199 93 Total Expense Payments12235 051 96 1981 9 425 287 86 178 732 36 1 240 640 56 123 312 58 335 679 36 83175 42 69 743 54 363 532 50 169 341 93 185 223 67 616 277 14 401 274 01 13 192 220 93 OUTLAYS Lands Improvements Personal Services 17343189 22737638 Supplies Materials 5590451 11281159 Communication 800 24168 Publications Printing 57644 41400 Repairs 2877047 22 775 44 Contracts 74726729 238482156 Miscellaneous 837 88 Equipment 5662307 12916661 Total Outlay Payments 106258167 287844514 NONCOST Public Trust Funds Investments 31328071 47469979 Private Trust Funds 133882465 150632657 Total NonCost Payments 165210536 198102636 CASH BALANCES JUNE 30th Budget Funds 807539968 684371857 Public Trust Funds 21969062 18492110 Private Trust Funds 68383864 81641583 Total Cash Balances 897892894 784505550 Totals2392866793 25896747931150 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS AVAILABLE CASH Education and GeneralOperations Plant Funds Auxiliary Enterprises Public Trust Funds Private Trust or Agency Funds INVESTMENTS Education and GeneralOperations Plant Funds Auxiliary Enterprises Public Trust Funds Private Trust or Agency Funds ACCOUNTS RECEIVABLE Education and General Veterans Admin l 345 00 Students 18000 GTRIResearch Project 14960743 Other Research 153 792 50 Miscellaneous 12240 80 Auxiliary Enterprises Students STORES INVENTORIES Auxiliary Enterprises Book Store Dining Halls 1 453 550 85 71714416 113 023 56 58140 23 1 010 329 41 400 000 00 3 910 000 00 250 000 00 1 574 055 90 100 00 3 352188 21 317165 73 3600 193 958 81 9 533 77 6134155 90 317 201 73 203 492 58 10 007 038 42 WGST Funds on deposit in banks and invested in U S Bonds not includedWBtpiW 1151 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES ACCOUNTS PAYABLE Education and General 3776309 Auxiliary Enterprises 1591055 5367364 PURCHASE ORDERS OUTSTANDING Education and General 8215013 13582377 RESERVES EDUCATION AND GENERAL Restricted FundsRegular730 859 22 Restricted FundsStu Aid 191 277 82 Unearned Income316 399 50 1 238 536 54 PLANT FUNDS FOR IMPROVEMENTS 4 627 144 16 AUXILIARY ENTERPRISES Unearned Income 8659974 Stores Inventories 20349258 For Infirmary 2648300 31657532 PUBLIC TRUST FUNDS Fund Balances 163219613 PRIVATE TRUST OR AGENCY FUNDS Fund Balances 101042941 882488156 SURPLUS FOR OPERATIONS Education and General General48966279 Sou Tech Institute 14226925 Engr Experiment Sta 18033478 81226682 Auxiliary Enterprises 23406627 104633309 10 007 038 421152 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Georgia Institute of Technology Atlanta ended the fiscal year on June 30 1961 with a surplus of 81226682 in its educational and general fund after providing the necessary reserve of 11991322 to cover accounts payable and purchase orders outstanding and reserving 462714416 for plant additions and improvements 92213704 for restricted funds and 31639950 for unearned income Assets on this date consisted of 217069501 cash on hand and in banks 431000000 invested in Time Deposits and U S Bonds and 31716573 in accounts receivable AUXILIARY ENTERPRISES Surplus available for operation of the dormitories dining halls and other auxiliary enterprises on June 30 1961 was 23406627 after reserves of 1591055 had been provided for accounts payable and purchase orders outstanding 20349258 for stores inventory 8659974 for unearned in come and 2648300 for infirmary Assets on this date consisted of 11302356 cash on hand and in bank 25000000 invested in Time Deposits 3600 in accounts receivable and 20349258 invested in stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL IN CLUDES PLANT FUNDS AVAILABLE INCOME AND OPERATING COSTS Allotments to the Georgia Institute of Technology by the Regents of the University System of Georgia in the fiscal year ended June 30 1961 were 358700000 for general operations 33400000 for Southern Technical Institute 65000000 for research engineering and experiment station and 12700000 for additions and improvements to plant making total allotments for the year of 470800000 Income from tuition and fees in the year was 279591905 research income 342914093 and 183413323 income from other sources plus interfund transfers which with the allotments from the Regents made total receipts for educational and general fund purposes 12767193211153 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA The 1276719321 income and the 770593052 balance on hand at the beginning of the period made a total of 2047312373 available with which to meet expenditures approved on budget for the year ended June 30 1961 1111398358 of the available funds was expended for current operating expenses 287844514 was paid for land buildings improvements and equipment and 648069501 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Earnings from dormitories and apartment rentals were 83009718 in the year ended June 30 1961 83955333 was received from dining halls 19437890 from the College Inn net sales 6555321 from property rentals 11495831 from military uniforms and 22185000 from other sources making a total of 226639093 From the 226639093 received 19459918 was transferred to the Educational and General Fund for plant improvements leaving net income of 207179175 The 207179175 net income and the 36946916 balance on hand at the beginning of the fiscal year made a total of 244126091 available for operat ing the auxiliary enterprises in the period under review 207823735 of the available funds was expended for operation of the auxiliary enterprises in the year including 20011573 deposited in the Sinking Fund as rent on dormitories and apartments built on the campus in accordance with the terms of Trust Indenture and 36302356 remained on hand June 30 1961 11573 paid as rent to the Trustee Account together with other receipts and payments handled through that account are covered in a separate report1154 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA COMPARISON OF OPERATING COSTS Expenditures for the Educational and General Activities and the Auxiliary Enterprises the past two years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1960 1961 EDUCATION AND GENERAL EXPENSE Administration 68240627 68215752 Student Welfare 7427737 8236929 Instruction 3342 607 56 3 630 784 35 Academic Research 106 033 51 107 366 73 Extension Division 378 628 65 413 692 42 Libraries 296 431 40 320 385 20 Plant Operations 914 838 31 986 052 23 Student AidRestricted Funds 35312904 38333357 6148 35211 6 606141 31 Southern Technical Institute 54286956 53870519 Engineering Experiment Station 3 597 350 32 396913708 10 288 571 99 11 113 983 58 OUTLAY Plant Improvements 1 062 581 67 2 878 445 14 11 351 153 66 13 992 428 72 AUXILIARY ENTERPRISES EXPENSE General Administration 4110293 5466221 Dining Hall 76034303 78558950 Dormitories and Apartments 74567888 77773699 Other Rental Property 2253166 2711070 Infirmary 12412060 16839442 College Inn 14275788 15428475 Military Uniforms 109 94499 110458 78 1 946 479 97 2 078 237 35 Total Cost Payments1329763363 16070666071155 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 BY OBJECT 1960 1961 EXPENSE Personal Services 862546555 942528786 Travel Expense 15405582 17873236 Supplies Materials 119900592 124064056 Communication 9874069 12331258 Heat Lights Power Water 32197415 33567936 Printing Publications 8886222 8317542 Repairs 6694148 6974354 Rents 31581977 36353250 Insurance Bonding 15642218 16934193 Pensions Ret Soc Sec 16296440 18522367 Equipment 63259985 61627714 Miscellaneous 41219993 40127401 Total Expense Payments12235051 96 13192220 93 OUTLAY Lands Bldgs Improvements Personal Services 17343189 22737638 Supplies Materials 5590451 11281159 Communication 800 24168 Printing Publicity 57644 41400 Repairs 2877047 2277544 Contracts Purchases 74726729 238482156 Equipment 5662307 12916661 Miscellaneous 83788 Total Outlay Payments 106258167 287844514 Total Cost Payments1329763363 1607066607 Number of Employees on Payroll June 30 1698 1938 Average Enrollment Regular Term General College Extension Division Southern Tech Institute 5196 5398 1306 1335 785 750 1156 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 1960 1961 Cost PaymentsRegular Term Fall Winter and Spring Quarters General College College Expense 732166988 789038811 Experiment Station 359735032 396913708 Outlay 106258167 287844514 11 981 601 87 14 737 970 33 Extension Division 37862865 41369242 Southern Tech Institute 68455969 68286776 13 044 790 21 15 834 530 51 Summer School General College 20456592 19198934 Southern Tech Institute 4827750 4414622 Annual Student Per Capita Cost General College Expense Experiment Station Outlay Extension Division Southern Tech Institute 13 297 633 63 16 070 666 07 1 40910 692 33 204 50 1 461 72 735 30 533 24 2 305 93 2 730 26 28991 309 88 87205 910 49 GEORGIA TECH RESEARCH INSTITUTE ACCOUNT Included in the unit report in memorandum form only is a summary of an account related to the Georgia Institute of Technology the Georgia Tech Research Institute a nonprofit corporation The income credited to this account is restricted to research by the Engineering Experiment Station of the School and the funds are not included in the operating account or the balance sheet of Tech except that shown as paid to the Georgia Institute of Tech nology in the amount of 249693309 and included in the 342914093 income for research In prior periods the Georgia Tech Research Institute contracted for purchase of a Burroughs 220 Primary System Datatron 220 Group A Equipment and obligated itself to make payments as follows1157 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA Principal Down Payment March 1959 4846000 Balance of Principal and Interest Payable May 1 1959 August 1 1959 November 1 1959 February 1 1960 4846000 May 1 1960 August 1 1960 November 1 1960 February 1 1961 4846000 May 1 1961 August 1 1961 November 1 1961 February 1 1962 4846000 May 1 1962 August 1 1962 November 1 1962 February 1 1963 48 460 00 February 1 1964 24230000 484 60000 3 Georgia Sales Tax 1453800 49913800 Payments to June 30 1961 f 159 91800 Balance Outstanding 33922000 Interest Paid 1 938 40 Paid 1 938 40 Paid 1 938 40 Paid 1 938 40 Paid 1 453 80 Paid 1 453 80 Paid 1 453 80 Paid 1 453 80 Paid 969 20 Paid 969 20 969 20 969 20 484 60 484 60 484 60 484 60 None 19 384 00 Paid s 19 384 00 14 538 00 4 846 00 In the previous fiscal period the Georgia Tech Research Institute contracted for purchase of additional equipment from Burroughs Group B Equip ment and obligated itself to make payment as follows Down Payment August 1959 Balance of Principal and Interest Payable November 12 1959 February 12 1960 May 12 1960 August 12 1960 November 12 1960 February 12 1961 May 12 1961 August 12 1961 November 12 1961 February 12 1962 May 12 1962 August 12 1962 Principal Interest 12 300 00 Paid 49200 Paid 49200 Paid 49200 Paid 12 300 00 49200 Paid 369 00 Paid 369 00 Paid 36900 Paid 12 300 00 36900 24600 24600 24600 Paid 12 300 00 24600 1158 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA Principal Interest Balance of Principal and Interest Payable Continued November 12 1962 12300 February 12 1963 12300 May 12 1963 12300 August 12 1963 1230000 12300 August 12 1964 6150000 12300000 492000 3 Georgia Sales Tax 369000 12669000 492000 Payments to June 30 1961 28 290 00 307500 Balance Outstanding 9840000 184500 Paid If the Georgia Tech Research Institute were a Department or unit of the State Government it could not legally purchase equipment on a basis that would create a future obligation for payment of principal and interest nor would it have had to pay the Georgia 3 sales tax on the purchase PUBLIC TRUST FUNDS Public Trust Funds held by Georgia Institute of Technology at June 30 1961 amounted to 163219613 and consisted of 5814023 cash on hand and in banks and 157405590 investments Receipts and payments of the trust funds for the year ended June 30 1961 are shown on pages 48 and 49 of the unit report and are summarized as follows RECEIPTS INCOME For Objects of Trust 15973283 Gifts for Principal 6942881 Income for Principal 5296738 28212902 To Georgia Tech from Income 14862206 NONINCOME Investment Realized 23661133 BALANCE JULY 1 1960 For Income 10048 For Principal 16282221 16272173 532 840 021159 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA PAYMENTS NONEXPENSE Investments Made BALANCE JUNE 30 1960 For Income 554335 For Principal 5259688 474 699 79 58 140 23 532 840 02 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand at the close of the fiscal year on June 30 1961 amounted to 101042941 and these accounts are detailed on pages 87 through 93 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Georgia Institute of Technology for the cooperation and assistance given the State Auditors office during this examination and throughout the year a 1101 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA1162 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units1 788050 00 1 893 500 00 Revenues Retained Donations 3612200 4662447 Earnings Educational Services 58384403 56194496 Interest 2398941 3706802 Grants Counties and Cities 2500000 2500000 Rents on Property 47 63621 54 345 69 Total Income Receipts250464165 261848314 NONINCOME Private Trust Funds 10293581 11522356 CASH BALANCES JULY 1st Budget Funds 107565266 113095654 Private Trust Funds 7138447 5491458 Totals375461459 3919577821163 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA PAYMENTS I960 1961 EXPENSE Personal Services177540881 191436800 Travel 1713141 1876307 Supplies Materials 7921828 7393740 Communication 1936241 1872139 Heat Light Power Water 4470052 4194321 Publications Printing 2656007 2081507 Repairs 975646 1448067 Rents 1732439 2827604 Insurance 2386878 2467971 Pensions Benefits 3483501 3763883 Equipment 9959178 13031604 Miscellaneous 1745915 2006064 Total Expense Payments216521707 234400007 OUTLAY Lands Buildings Personal Services 255660 1300021 Supplies Materials 359906 343998 Communication 152 50 Repairs 670318 Contracts 25001426 6425991 Equipment 2109510 2362473 NONCOST Private Trust Funds 11940570 10608547 CASH BALANCES JUNE 30th Budget Funds 113095654 130111478 Private Trust Funds 5491458 6405267 Totals375461459 3919577821164 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Educational and General General Operations 47897362 Restricted Fund 3282039 Plant Funds 22051227 73230628 Auxiliary Enterprises 143 642 55 Agency Funds 6405467 94000350 InvestmentsU S Securities Educational and General 250 00000 Auxiliary Enterprises 17500000 42500000 Advance Deposits Educational and General U S Supt of Documents 16595 Accounts Receivable Educational and General General Operations 197102 Restricted Funds 52708 249810 Auxiliary Enterprises 1140 250950 1 367 678 951165 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA CURRENT BALANCE SHEET JUNE 30 1961 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable Educational and GeneralS 1807641 Auxiliary Enterprises 4 503 68 RESERVES Educational and General Purchase Orders Outstanding 16 27097 Unearned Income 84 309 00 Restricted FundsFor Scholarships 7 763 67 Restricted FundsOther 25 583 80 For Plant Improvements 351 37950 Agency Fund Student Promotion 6087738 Other 317729 SURPLUS Educational and General 48158698 Auxiliary Enterprises 314150 27 22 580 09 485 306 94 64 054 67 795 737 25 1 367 678 951166 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College of Business Administration Atlanta ended the fiscal year on June 30 1961 with a surplus of 48158698 in educational and general funds after providing the necessary reserve of 3434738 to cover accounts payable and purchase orders outstanding and reserving 8430900 for unearned income 3334747 for restricted funds and 35137950 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1961 was 31415027 after making provision for liquidation of 450368 accounts payable OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 257522555 and was provided by allotment made to the Unit by the Regents of the University System in the amount of 189350000 earnings from tuition fees and other sources of 63772555 and transfer of 4400000 from the auxiliary enterprises account The 257522555 income together with the 83337839 cash balance at the beginning of the period made a total of 340860394 available with which to meet educational and general costs in the year 232180688 of the available funds was expended for educational and general operating expenses 10432483 was paid for plant improvements and land purchases and 98247223 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income of the auxiliary enterprises for the year was 5386569 from rentals 1849823 from book store sales 492985 from refectory sales and1167 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA 996382 from interest on U S Bonds and time deposits making a total of 8725759 From the 8725759 received 4400000 was transferred to the Educational and General Fund leaving net income receipts of 4325759 The 4325759 net income receipts and the cash balance of 29757815 at the beginning of the fiscal year made total funds of 34083574 2219319 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 31864255 remained on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration 334 317 37 Student Welfare 8569103 Plant Operations 26591201 Library 19845598 Instruction 130509691 Research 11705625 Extension and Public Service 1289519 Scholarships 838214 Plant Improvements 104 324 83 B 293 34619 74 030 83 237 019 94 199 387 73 1 251 551 60 71 39116 9 743 41 9 036 76 284 120 70 B 258 274 95 65194 99 239 434 48 175 246 37 1 307 779 88 71143 20 21 254 99 6 821 67 110 229 17 2 426131 71 2 429 628 32 2 255 379 70 AUXILIARY ENTERPRISES Office Building Rental 8 81141 Bookstore 1172767 Refectory 165411 2219319 Total Cost Payments244832490 8 596 82 9 651 75 1 460 88 8 416 32 9 762 79 1 586 56 19 709 45 19 765 67 2 449 337 77 2 275 145 371168 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services1 914 36800 1 775 408 81 1775 886 31 Travel Expense 1876307 1713141 1417925 Supplies Material 7393740 7921828 9240289 Communication 1872139 1936241 1655006 Heat Light Power Water 4194321 4470052 4821927 Printing Publicity 2081507 2656007 2879789 Repair 1448067 975646 832224 Rents 2827604 1732439 948972 Insurance 2467971 2386878 2303240 Pensions Social Security 3763883 3483501 2848825 Equipment 13031604 9959178 10675182 Miscellaneous 2006064 1745915 1279610 Total Expense234400007 216521707 216491620 OUTLAY Lands Bldgs Improvements 8070010 26302560 7049763 Equipment 2362473 2109510 3973154 Total Outlay 10432483 28412070 11022917 Total Cost Payments2 448 324 90 2 449 337 77 2 275145 37 Number of Employees on Payroll June 30 1961 306 303 378 Average Student Enrollment Fall Quarter Winter Quarter Spring Quarter Average Regular Term Summer School 3592 3277 3126 3788 3645 3294 5668 4707 3774 3332 3576 4716 1865 2175 3003 1169 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA YEAR ENDED JUNE 30 1961 1960 1959 COST PAYMENTS Regular Term Expense220374507 201903064 200326067 Outlay 10432483 28412070 11022917 2 308 069 90 2 303151 34 2113 489 84 Summer School 14025500 14618643 16165553 2 448 324 90 2 449 337 77 2 275145 37 ANNUAL STUDENT PER CAPITA COST Regular Term Expense Outlay 661 39 3131 69270 56460 7945 64405 424 78 2337 44815 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the yearwwi 1171 UNIVERSITY SYSTEM MEDICAL COLLEGE OF GEORGIAAUGUSTA1172 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units4090 000 00 4 722 50000 Revenue Retained Grants from U S Government 39383499 74739046 Grants from Counties and Cities 500000 Donations 14395797 29827320 Interest 1956946 5570189 Earnings Educational Services 1 763 672 62 1 230 150 93 Transfer from Public Trust Funds 541863 1334184 Total Income Receipts642145367 706735832 NONINCOME Public Trust Funds Gifts Contributions 307963 267900 Income on Investments 727972 630552 Investments 1436719 436441 TransfersBudget Funds 5 418 63 13 341 84 Private Trust Funds 12259351 13188435 CASH BALANCES JULY 1st Budget Funds 163343070 179332310 Public Trust Funds 1391646 1122353 Private Trust Funds 1806383 2346727 Totals822876608 9027263661173 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA PAYMENTS 1960 1961 EXPENSE Personal Services 417825622 470984185 Travel 5352774 6993438 Supplies Materials 72517601 89865663 Communication 5645246 6161036 Heat Light Power Water 12805785 13849984 Publications Printing 1590108 2685282 Repairs 3116908 5400950 Rents 2477269 2589961 Insurance 6763909 7973932 Pensions Benefits 8985557 10563669 Equipment 20863691 33979264 Miscellaneous 8666397 9857896 Total Expense Payments566610867 660905260 OUTLAYS Lands Buildings Personal Services 257750 99350 Supplies Materials 2957 Printing Publicity 2310 Repairs 1429600 Contracts 59285200 16239300 Equipment 74196 NONCOST Public Trust Funds Investments 2192656 803500 Expense Objects of Trust 7428 26628 Private Trust Funds 11719007 12859820 CASH BALANCES JUNE 30th Budget Funds 179332310 207317479 Public Trust Funds 1122353 292934 Private Trust Funds 2346727 2675342 Totals822876608 9027263661174 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CURRENT ASSETS Cash in Banks and Time Deposits Educational and General1104043 28 Auxiliary Enterprises 3936039 Eugene Talmadge Memorial Hospital 929 77112 Public Trust Funds 292934 Private Trust Funds 9477632 INVESTMENTSPUBLIC TRUST FUNDS Real Estate 1400000 Student Notes 4891846 U S Bonds 502356 Univ System Bldg Auth Bonds 1619935 2170 880 45 84141 37 2 255 02182 LIABILITIES RESERVES SURPLUS LIABILITIES Purchase Orders Outstanding Educational and General 8 401 97 Eugene Talmadge Memorial Hosp 4088721 RESERVES Restricted Fund Balances Educational and General 56763872 Public Trust Funds 8707071 Private Trust Funds 9477632 Plant Funds Educational and General 9737597 Eugene Talmadge Mem Hospital 33 85097 131 226 94 49 28918 880 712 69 SURPLUS For Operations Educational and General 43062662 Eugene Talmadge Memorial Hospital 855 032 94 Auxiliary Enterprises 3936039 132501995 2 255021 82 k1175 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Medical College of Georgia ended the fiscal year on June 30 1961 with a general fund surplus of 43062662 after providing the necessary reserve of 840197 to cover outstanding accounts payable and reserving 56763872 for restricted funds as detailed on pages 5 through 8 of unit report and 9737597 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1961 was 3936039 EUGENE TALMADGE MEMORIAL HOSPITAL Surplus available for operation of the Eugene Talmadge Memorial Hos pital on June 30 1961 was 85503294 after providing reserves of 4088721 for liquidation of outstanding accounts payable and 3385097 for additions and improvements to plant OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Total income with which to meet the years educational and general operating expenses and plant improvements was provided by 122250000 allotment by the Regents 83877552 donations 23230809 student fees 1334184 transfer from Public Trust Funds 378373 net transfers between funds and 10169707 from other sources making total receipts of 241240625 The 241240625 income and the 94910258 cash balance on hand at the beginning of the fiscal year made 336150883 funds available with which to meet educational and general costs in the year 224303855 of the available funds was expended in the year for edu cational and general operating expenses 1442700 was paid for plant addi tions and improvements and 110404328 remained on hand June 30 1961 the end of the fiscal year1176 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from Auxiliary Enterprises in the fiscal year were 12795130 from which 462535 was transferred to the Educational and General Fund and 2895500 was transferred to the Eugene Talmadge Memorial Hospital leaving net income of 9437095 The 9437095 net income together with the 4591416 cash balance at the beginning of the year made a total of 14028511 available with which to meet operating costs of the Auxiliary Enterprises in the period under review 10092472 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1961 of 3936039 OPERATING ACCOUNTSEUGENE TALMADGE MEMORIAL HOS PITAL AVAILABLE INCOME AND OPERATING COSTS Total income of the Eugene Talmadge Memorial Hospital in the year ended June 30 1961 amounted to 456058112 of which 350000000 aa provided by allotment by the Regents of the University System 68987532 was received for hospital fees 7473299 from sales and services 2979662 transfers from Auxiliary Enterprises and Educational and General and 26617619 from rents and other sources The 456058112 income and the 79830636 cash balance at the be ginning of the year made total funds available for the operation of the Hos pital 535888748 in the year ended June 30 1961 426508933 of the available funds was expended in the year for oper a ating expenses 16402703 was paid for plant additions and improvements I and 92977112 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three yean are compared in the statement following1177 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration and General 238 297 37 Student Welfare 547292 PlantOperations 8105249 PlantImprovements 14 42700 Library 46 044 29 Instruction 115421220 Restricted Projects 71795928 191 721 61 2147 59 75 219 97 11 841 60 38 711 03 025 715 02 615 007 36 143 211 03 4 540 00 69 557 80 36118 32 647 81 927 289 66 605 285 35 Total Educational and GeneraL 2 257 465 55 1 960 36418 1 782892 83 AUXILIARY ENTERPRISES Bookstore 557224 491041 423618 Snack Bar 2963273 2345123 2040702 Residence I and III 3940744 3518853 2510496 Brace Shop and Parking 2631231 700554 733884 Total Auxiliary Enterprises 10092472 7055571 5708700 E TALMADGE MEMORIAL HOSPITAL Administration and General 47414395 40125116 32007865 Employee Welfare 254013 507952 168000 PlantOperations 29807068 24278240 27324753 PlantImprovements 16402703 58361100 208300 Patient Care 273701550 235118369 219861683 Services 75331907 64673361 64266635 Total E Talmadge Mem Hosp 4 429116 36 4 230 641 38 3 43837236 Total Cost Payments678750663 626156127 5278352191178 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services470984185 417825622 391049040 Travel Expense 6993438 5352774 4763333 Supplies Materials 89865663 72517601 68604246 Communication 6161036 5645246 5460120 Heat Light Power Water 13849984 12805785 12656390 Printing Publicity 2685282 1590108 873667 Repairs Alterations 5400950 3116908 4231239 Rents 2589961 2477269 2106521 Insurance Bonding 7973932 6763909 7818700 Pensions Ret Systems 10563669 8985557 7226947 Equipment 33979264 20863691 16085104 Miscellaneous 9857896 8666397 6715494 Total Expense Payments6 609052 60 5 666108 67 5 275 90801 OUTLAY Land Bldgs Improvements Equip 17845403 595 452 60 2 44418 Total Cost Payments6 787 506 63 6 261 561 27 5278 35219 Number of Employees on Payroll June30 1519 1390 1243 Average Enrollment Medical School Inducing Med Art and Tech 383 364 370 School of Nursing 55 67 74 438 431 444 Cost Payments Educational and General Expense224303855 194852258 178253165 Auxiliary Enterprises Expense 10092472 1184160 5708700 2 343 963 27 1 960 364 18 1 839 618 65 Educational and General Outlay 1442700 7055571 36118 2 358 390 27 2 030 919 89 1 839 979 83 ExpenseE Talmadge Hosp 4 265 089 33 3 647030 38 3 436 289 36 OutlayE Talmadge Hosp 16402703 58361100 208300 Total Cost Payments678750663 626156127 5278352191179 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 Annual Student Per Capita Cost based on Educational and General Fund and Auxiliary Enterprises cost ex clusive of cost of operating the Eugene Talmadge Memorial Hospital Expense Outlay 1961 1960 5 351 51 3294 4 548 41 163 70 538445 471211 1959 4 143 29 81 414410 Prior to the year ended June 30 1956 the University Hospital which is maintained by the City of Augusta and situated on ground adjacent to the Medical College was used as a teaching hospital by the Medical College of Georgia In the latter part of the year ended June 30 1956 the Eugene Talmadge Memorial Hospital was put into operation and is now being used as a teaching hospital by the Medical College PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1961 amounted to 8707071 of which 292934 was cash in bank 502356 in U S Bonds 1619935 in University System Building Authority Bonds 4891846 in student notes and 1400000 invested in real estate in Augusta PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand June 30 1961 amounted to 9477632 and consisted of student breakage deposits student activity funds and others as detailed on page 31 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in audit report covering the Central Office of the Regents of the University System of Georgia1180 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA A marked improvement was noted in the keeping of records in the period under review Certain adjustments were made by the examiners in fund balances and these adjustments are reflected in transfers between funds with the exception of adjustments to Private Trust and Agency Funds The adjustment to Agency funds was made in Educational and General receipts and is shown as a separate item under other income All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1J81 UNIVERSITY SYSTEM WEST GEORGIA COLLEGE CARROLLTON1182 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON RECEIPTS I960 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 28638664 Revenues Retained GrantsU S Government 16000 Earnings Educational Service 33793586 Donations 1291452 Interest 75000 Total Income Receipts 63814702 NONINCOME Public Trust Funds 2079448 Private Trust Funds 8456731 CASH BALANCES JULY 1st Budget Funds 24452838 Public Trust Funds 457097 Private Trust Funds 1721394 Total100982210 1961 340 118 75 411 702 86 5 719 64 3 440 31 760 981 56 38 308 81 96 555 89 167 814 32 1 301 45 25 906 36 1 090 868 391183 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON PAYMENTS 1960 EXPENSE Personal Services 37619760 Travel 818935 Supplies Materials 10983328 Communications 6 916 89 Heat Light Power Water 2731592 Publications Printing 315063 Repairs 487810 Rents 52693 Insurance 9431 31 Pensions Benefits 763018 Equipment 1259717 Miscellaneous 13227 96 Total Expense Payments 579 895 32 OUTLAY Lands Improvements Personal Services 563915 Supplies Materials 500314 Printing Publicity 30 00 Repairs 249107 Contracts 8273563 Equipment 39 66 77 NONCOST Public Trust Funds 2406400 Private Trust Funds 7587489 CASH BALANCES JUNE 30th Budget Funds 16781432 Public Trust Funds L 301 45 Private Trust Funds 2590636 Totals100982210 1961 429 514 58 7 510 42 127 661 55 7 264 61 28 473 35 2 067 65 3 282 57 11 107 90 13 670 03 29 119 89 8 784 31 668 456 86 1 780 01 7 118 83 2 872 25 20 717 57 33 888 38 100 927 06 227 850 36 5 721 88 21 535 19 1 090 868 391184 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS Available Cash Educational and GeneralOperations 94 325 47 Educational and GeneralPlant Funds 55 69931 Auxiliary Enterprises 77 825 58 Public Trust Fund 5 721 88 Private Trust or Agency Funds 21 53519 255107 43 Accounts Receivable Educational and General 66000 Auxiliary Enterprises 155850 221850 OTHER ASSETS Inventories Educational and GeneralWarehouse 983828 Auxiliary EnterpriseBook Store 10176 58 Auxiliary EnterpriseDining Hall 9 45605 29 470 91 Public Trust FundsNotes Receivable Student Notes 64 29803 351094 87 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General 540850 RESERVES For Plant Improvement 5569931 For Restricted FundsScholarships 2 94004 For Restricted FundsExtension 3 725 63 For Unearned Income Educational and General 3164800 Auxiliary Enterprises 19 378 80 For Public Trust Funds 7001991 For Private Trust or Agency Funds 21 53519 For Inventories 2947091 23441779 SURPLUSFOR OPERATIONS Educational and General 5126330 Auxiliary Enterprises 6000528 11126858 351 094 871185 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The West Georgia College at Carrollton ended the fiscal year on June 30 1961 with a surplus of 5120330 in its educational and general fund after providing the necessary reserve of 540850 for accounts payable and purchase orders outstanding and reserving 3164800 for unearned income applicable to summer school and fall of 1961 5569931 for plant improvements 241369 for Coop Program for Elementary Education 294004 for scholarships 131194 for unexpended funds donated by the Fund for Adult Education and 983828 for warehouse inventory AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1961 was 6000528 after providing reserve of 1937880 for unearned income and 1963263 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year ended June 30 1961 was 32700000 for operations and 1200000 for plant fund in addition to which the College received 111875 vocational funds from the State Department of Education 14908924 was collected in tuition and fees 571964 from private donations for scholarships 344031 for interest earned on Savings Account and 1482014 transfer was received from the Auxiliary Enterprises account making total receipts for the year 51318808 The 51318808 income together with the 13328382 cash balance on hand at the beginning of the fiscal year made a total of 64647190 available with which to meet the years operating expenses for educational and general purposes 46395846 of the available funds was expended for current operating expenses of the educational and general activities at the College 3248866 for plant improvements and 15002478 remained on hand June 30 1961 the end of the fiscal year1186 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from dormitories dining halls and other auxiliary enter prises at the College in the year ended June 30 1961 were 26261362 From the 26261362 received 1482014 was transferred to the educational and general fund for plant improvement and Faculty Conference leaving net income receipts of 24779348 The 24779348 net income and the 3453050 cash balance on hand at the beginning of the year made a total of 28232398 available for operating the auxiliary enterprises in the year 149840 of the available funds was expended for operation of the auxiliary enterprises in the period under review and 7782558 remained on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 EDUCATIONAL AND GENERAL Administration and General 9549682 Student Welfare io 727 34 PlantMaintenance 62 48403 PlantImprovements 32 488 66 Library 3231552 Instruction 25711288 Extension 126143 Adult Education 77284 Scholarships 3 787 60 Total Educational and General496 44712 1960 1959 74 727 33 65 730 25 10525 58 8 656 46 60 721 68 35 630 93 134 965 76 281 485 06 20 073 93 14 953 07 223 904 77 186 998 80 1 970 05 1 726 06 4 201 22 7 578 44 9 026 52 9 376 00 540 116 84 612 135 07 1187 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 BY ACTIVITY Contd 1961 1960 1959 AUXILIARY ENTERPRISES Dining Halls13807268 11948808 10643846 Dormitories 5046225 4132645 3893001 Apartments 376048 415681 421237 Bookstore 1220299 977290 921381 Total Auxiliary Enterprises204 498 40 174 744 24 158 794 65 Total Cost Payments70094552 71486108 77092972 BY OBJECT EXPENSE Personal Services429514 58 376197 60 317479 21 Travel Expense 751042 818935 695740 Supplies Materials 12766155 10983328 9322837 Communication 726461 691689 580989 Heat Lights Power Water 2847335 2731592 2143103 Printing Publicity 206765 315063 178353 Repairs 328257 487810 516474 Rents 52693 10440 Insurance 1110790 943131 683323 PensionsSoc Security Costs 1367003 763018 550575 Equipment 2911989 1259717 1237545 Miscellaneous 878431 1322796 1277166 Total Expense Payments66845686 57989532 48944466 OUTLAY Additions Improvements 1177109 9589899 26562470 Equipment 2071757 3906677 1586036 Total Cost Payments70094552 71486108 77092972 Number of Employees on Payroll June 30 101 98 791188 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 1961 1960 1959 Average Enrollment Fall Quarter 847 737 655 Winter Quarter 858 707 625 Spring Quarter 828 673 553 AverageRegular Term 844 706 611 Summer School 316 255 254 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense65297898 56396884 47382853 Outlay 3248866 13496576 28148506 Total CostRegular Term685 467 64 698 934 60 755 313 59 SummerSchool 1547788 1592648 1561613 Total Cost Payments70094552 71486108 77092972 verage Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 77367 79882 775 50 Outlay 3849 191 17 460 70 812 16 98999 123620 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1961 amounted to 2153519 and these accounts are listed further on pages 11 and 12 of the unit report GENERAL The College uses the Sand Hill School in the Carroll County school system for teacher training and in the year ended June 30 1961 paid 790000 to the Carroll County Board of Education for supplement to salaries of County teachers in this laboratory school This cost is classified as personal services in the within report The total cost of the Practice School was 1121463 for the year under review1189 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1191 UNIVERSITY SYSTEM NORTH GEORGIA COLLEGE DAHLONEGA 1192 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 45064327 Transfers from Public Trust Funds 849 62 Revenues Retained Grants U S Government Earnings Educational Services 58699660 Interest 328176 Donations Total Income Receipts104177125 NONINCOME Public Trust Funds Gift Contributions 3221400 Income on Investments 40856 Investments 1 89400 Private Trust Funds 17805758 CASH BALANCES JULY 1st Budget Funds 17764174 Public Trust Funds 1160584 Private Trust Funds 5613968 Totals149973265 486 000 00 1170 34 13 203 00 591 47584 6 675 64 3 750 00 1102 274 82 59 929 97 63064 1 875 56 186 046 46 273 385 94 20 986 40 58 693 08 1 703 822 87UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA 1193 PAYMENTS 1960 1961 EXPENSE Personal Services 55461256 Travel 387647 Supplies Materials 20508656 Communication 4 87336 Heat Light Power Water 2726916 Publications Printing 551812 Repairs 1151281 Rents 147700 Insurance 1800890 Pensions Benefits 1185771 Equipment 2075942 Miscellaneous 7 56218 Total Expense Payments 87241425 OUTLAYS Lands Improvements Personal Services 982738 Supplies Materials 1456677 Printing 1800 Repairs 122 00 Rents 1179150 Contracts 114490 Equipment 3614225 NONCOST Public Trust FundsInvestments 25136 00 Private Trust Funds 17550418 CASH BALANCES JUNE 30th Budget Funds 27338594 Public Trust Funds 2098640 Private Trust Funds 5869308 Totals149973265 584 127 32 3 860 73 232 48512 5 545 09 23 33913 9 826 84 29 984 80 1 182 41 24 065 44 13 745 83 24 386 09 9 094 37 961 643 17 14 003 40 19 219 13 361 05 14149 80 1 179 24 34 861 85 40 804 25 179 595 85 330 24312 42 618 32 65143 69 1 703 822 871194 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS Educ and General CASH ON HAND AND IN BANK Budget Funds For Operations 10482918 For Plant Funds Outlay 10569528 Public Trust Funds 4261832 Private Trust Funds 65143 69 INVESTMENTS Public Trust Funds U S Bonds Student Loans Private Trust Funds U S Bonds ACCOUNTS RECEIVABLE 5 384 00 66 022 44 31450 1000 Auxiliary Enter prises 119 718 66 43537 39001741 12015403 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable 125385 RESERVES For Purchase Orders Outstanding Operations 258365 Plant Fund 626930 For Unearned Income 2406200 1283025 For Public Trust Funds 11402476 For Private Trust Funds 6545819 For Plant Funds 9942598 For Research and Sci Equipment 1367041 SURPLUS For Operations 6452312 10606993 39001741 12015403 Note Inventories of figures 656 60 for Canteen Stores are not included in above1195 UNIVERSITY SYSTEM OF GEOEGIA NORTH GEORGIA COLLEGE DAHLONEGA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The North Georgia College at Dahlonega ended the fiscal year on June 30 1961 with a surplus of 6452312 in educational and general funds after providing reserve of 885295 to cover purchase orders outstanding 2406200 for unearned income 9942598 for plant additions and im provements and 1367041 for research and special equipment AUXILIARY ENTERPRISES There was a surplus of 10606993 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1961 after reserving 125385 for liquidation of outstanding accounts payable and 1283025 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment by the Regents to the North Georgia College in the year ended June 30 1961 was 48600000 of which 46300000 was for General Fund Operations and 2300000 for Plant Improvements Income from tuition fees interest on investments rents gifts and other sources was 15518495 and 117034 received from Public Trust Funds 4566015 was transferred from the Auxiliary Enterprises account which with allotment from the Regents and other income made total income from all sources 68801544 The 68801544 income together with the cash balance of 19560102 at the beginning of the fiscal year made total funds available for educational and general purposes 88361646 31753 of the available funds was expended for the current operating expenses of the educational and general activities at the College 8377447 was paid for buildings improvements and equipment and there remained on hand June 30 1961 210524461196 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of auxiliary enterprises at the College in the year ended June 30 1961 was 45991953 from which 4566015 was trans ferred to the educational and general fund account leaving net income receipts of 41425938 The 41425938 income receipts and the 7778492 cash balance on hand at the beginning of the fiscal year made a total of 49204430 available for operation of the auxiliary enterprises at the College 37232564 was expended for current operating expenses of the auxiliary enterprises in the fiscal year leaving a cash balance in the auxiliary enter prises account of 11971866 at the end of the fiscal year on June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College the past three years are compared in statement following YEAR ENDED JUNE 30 BY ACTIVITY 1961 EDUCATIONAL AND GENERAL Administration 7747250 Plant Maintenance 13101644 Plant Improvements 83 774 47 Library 4269214 Instruction 30180476 Student Welfare 3608169 Scholarships 25000 1960 77 986 77 99 886 81 73 612 80 34 863 40 279 766 69 36 259 46 1959 82 999 34 82 016 26 98 455 44 27 90207 284 772 61 33 600 45 Total Educational and General 67309200 60237593 60974617 AUXILIARY ENTERPRISES Dining Halls 22177811 21020799 22529196 Dormitories 11482547 9907398 8906701 Faculty Housing 1361119 1382861 1104387 Other Agencies 2211087 2054054 2103807 37232564 34365112 34644091 Total Cost Payments104541764 94602705 956187081197 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services 584127 32 Travel Expense 386073 Supplies Materials 232 48512 Communication 5 54509 Heat Lights Water Power 2333913 Printing Publicity 982684 Repairs 2998480 Rents 118241 Insurance Bonding 2406544 Pensions Soc Sec Ret 1374583 Equipment 2438609 Miscellaneous 909437 554 612 56 3 876 47 205 086 5G 4 873 36 27 269 16 5 518 12 11 512 81 1 477 00 18 008 90 11 857 71 20 759 42 7 56218 534 984 79 4 590 36 223 713 38 4 972 32 18 745 42 7 929 73 10 766 43 1 265 70 17 175 40 9 476 22 17 087 58 7 024 31 961 643 17 872 414 25 857 731 64 OUTLAY Lands Buildings Improvements Equipment 48 912 62 34 861 85 37 470 55 36 142 25 63 94919 34 506 25 Total Cost Payments104541764 94602705 95618708 BY TERMS Fall Winter Spring Quarters Expense 93241248 84786121 82955204 Outlay 8377447 7361280 9845544 Total Cost Regular101618695 92147401 92800748 SummerSchool 2923069 2455304 2817960 Total Cost Payments104541764 94602705 95618708 Number of Fmployees on Payroll June 30 141 136 1391198 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30 BY TERMS Contd 1961 1960 1959 Average Enrollment Regular Enrollment Fall Winter Spring Quarters 753 738 737 Summer School 276 1238 111 26 25 213 1 148 99 86 74 S 300 1 125 58 133 59 Annual Student Per Capita Cost Regular Term Expense Outlay 1 349 51 1 248 60 S 1 259 17 PUBLIC TRUST FUNDS Student Loan Funds on June 30 1961 amounted to 11402476 of which 1261832 was cash in bank 538400 invested in U S Bonds 6602244 in student notes and 3000000 Certificate of Deposit PRIVATE TRUST FUNDS Private Trust Funds held on June 30 1961 had a cash balance of 6514369 and had 31450 invested in U S Bonds for student organizations and others making a total of 6545819 on June 30 1961 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System Books and records of the College were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1199 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PP1200 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE RECEIPTS 1960 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 66114211 Revenues Retained Donations 50000 Earnings Educational Services 56472075 GrantsCounties and Cities 37 84780 Interest 320243 Transfer from Public Trust Funds Total Income Receipts126741309 NONINCOME Public Trust Funds Income on Investments 34 62011 Gifts for Principal 6 56210 Investments 5 041 38 Transfers Other Units P T F 125361 Private Trust Funds 8585496 CASH BALANCES JULY 1st Budget Funds 23900055 Public Trust Funds 4921913 Private Trust Funds 3893486 Totals172789979 1961 708 351 85 1 350 00 723 597 16 40121 38 5 566 67 25000 1 479 237 06 11 043 45 37 685 78 7 804 80 1 222 08 160 491 73 266 916 75 56 999 49 39 266 46 2 060 667 60 1201 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PAYMENTS 1960 1961 EXPENSE Personal Services 76200692 87036457 Travel 1386146 1598466 Supplies Materials 17562025 19307841 Communication 835088 864183 Heat Light Power Water 5748139 6066406 Publications Printing 1211713 960776 Repairs 1093906 1860546 Rents 318615 302317 Insurance 3369056 3734932 Indemnities 46 68 Pensions Benefits 1904392 1288949 Equipment 2280308 2905329 Miscellaneous 789363 1371447 Total Expense Payments1126 994 43 1 273 02317 OUTLAYS Lands Improvements Personal Services 1522328 1362532 Supplies Materials 1272895 1794898 Printing 1800 Pensions Benefits 34814 41764 Contracts 7248785 1786042 Equipment 1169624 3073231 NONCOST Public Trust Funds Investments 28 711 84 39 913 28 Expense Objects of Trust 1098500 1176734 Private Trust Funds 8552336 17042754 CASH BALANCES JUNE 30th Budget Funds 26691675 39254597 Public Trust Funds 5699949 6307498 Private Trust Funds 3926646 2933065 Totals172789979 2060667601202 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1961 ASSETS AVAILABLE CASH Education and General310 330 76 Auxiliary Enterprises 82 215 21 Public Trust Funds 6307498 Private Trust Funds 3676667 49238762 INVESTMENTS Public Trust Funds 45458462 ACCOUNTS RECEIVABLE Education and General 14600 Auxiliary Enterprises 53850 68450 947 656 74 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Outstanding Education and General 891423 Auxiliary Enterprises 263842 1155265 RESERVES For Plant Improvements Education and General Plant Funds 8892308 Unearned Income Education and General4090500 Auxiliary Enterprises20 247 95 61152 95 Public Trust Funds 51765960 Private Trust Funds 3676667 70450230 SURPLUS Education and General 171 734 45 Auxiliary Enterprises 5986734 23160179 947 656 74 1203 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE SUMMARY I FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College for Women at Milledgeville ended the fiscal year on June 30 1961 with a surplus of 17173445 in its educational and general fund after providing the necessary reserve of 891423 to cover outstanding accounts payable and purchase orders and reserving 4090500 for unearned income and 8892308 for plant additions and improvements Educational and general fund assets on this date consisted of 31033076 cash on hand and in banks and 14600 Accounts Receivable AUXILIARY ENTERPRISES Auxiliary Enterprises assets on June 30 1961 consisted of 8221521 cash on hand and 53850 Accounts Receivable After reserving 263842 for liquidation of outstanding accounts payable and purchase orders and 2024795 for unearned income a surplus of 5986734 is shown at June 30 1961 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 104368378 and was provided by allotment of 68800000 made to the College by the Regents of the University System 1795185 from the State Department of Education 4012138 from Baldwin County Board of Education 17349176 from tuition and fees 2718937 transfer from the Auxiliary Enterprises account and 9692942 from other sources The 104368378 income provided and the 23167025 cash balance at the beginning of the period made 127535403 available with which to meet educational and general costs in the year 88907096 of the available funds was expended for educational and general operating expenses 7595231 was paid for buildings and improve ments and 31033076 remained on hand June 30 19611204 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from earnings of auxiliary enterprises at the College in the year just closed was 46274265 of which 14761581 was from dormitory and apartment rents 25091192 from dining halls 4619240 from laundry and 1802252 net from student union From the 46274265 income received 2718937 was transferred to Educational and General Plant Fund for plant additions and improvements leaving net income in the amount of 43555328 The 43555328 net income and the 3524650 cash balance at the be ginning of the fiscal year made a total of 47079978 available with which to meet operating costs of the auxiliary enterprises in the period under review 358457 of the available funds was expended in the year for current operating expenses and outlay costs of the auxiliary enterprises and 8221521 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three years are compared in the statement following BY ACTIVITY YEAR ENDED JUNE 30 1961 EDUCATIONAL AND GENERAL Admin and Student Welfare 18551218 Plant Maintenance 136 039 34 Library 3650741 Instructions 41987814 Activity Related to Instr 9477862 Extension 15700 26 Organized Research 65501 Plant Additions and Improvements 75952 31 1960 1959 185 296 53 153 701 62 114 808 07 118 526 60 34 491 61 34 245 26 437 366 53 420 491 67 13 253 47 15 407 81 60264 43176 112 502 46 94 448 15 96502327 89832131 837252871205 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1961 1960 1969 AUXILIARY ENTERPRISES Dormitories and Apts 12774355 10332282 10111060 DiningHalls 21373658 19460702 17844811 Laundry 3522587 3084102 3684479 Student Union 1187857 1240472 923967 38858457 34117558 325 643 17 1 353 607 84 1 239 496 89 1 162 896 04 BY OBJECT EXPENSE Personal Services 87036457 Travel Expense 1598466 Supplies Materials 19307841 Communication 8 641 83 Heat Lights Water 6066406 Printing Publicity 960776 Repairs 1860546 Rents 302317 Insurance Bonding 3734932 Indemnities 46 68 Pensions Social Security 12889 49 Equipment 2905329 Miscellaneous 1371447 762 006 92 13 861 46 175 620 25 8 350 88 57 481 39 1211713 10 939 06 3186 15 33 690 56 19 043 92 22 803 08 7 893 63 726 072 10 12 508 30 168 013 07 8 033 74 53 805 99 5 973 23 13 504 31 3 446 38 31 598 65 15 74610 24 291 09 5 454 93 1 273 02317 1126 994 43 1 068 447 89 OUTLAY Lands Bldgs Improvements Personal Services 1362532 1522328 492073 Travel Expense 5 25 Supplies Materials 1794898 1272895 2748987 Printing 1800 Repairs 329290 Pensions Soc Sec 41764 34814 Equity Apartment 463236 451938 440915 Contracts Purchase 1322806 6796847 Equipment 3073231 1169624 5433025 8058467 11250246 9444815 Total Cost Payments135360784 123949689 1162896041206 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE YEAR ENDED JUNE 30 1961 1960 1959 Number of Employees on Payroll at June 30 134 124 120 Average Enrollment Fall Quarter 736 726 658 Winter Quarter 757 655 584 Spring Quarter 702 672 620 Average Regular Term 732 684 621 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense122455232 107702712 101835871 Outlay 8058467 11250246 9444815 1 305136 99 1189 529 58 1 112 806 86 Summer School 4847085 4996731 5008918 Total Cost Payments1353 607 84 1239 496 89 1162 89604 Annual Student Per Capita Cost Regular Term Expense 167288 157460 163987 Outlay 11009 16448 15209 178297 173908 179196 PUBLIC TRUST FUNDS On June 30 1961 the College held 51765960 in Public Trust Funds of which 6307498 was cash in bank 26966645 invested in stocks and bonds 7862379 was in student notes and 10629438 was equity in apartment building The 10629438 investment in the Parkhurst Apartment Building is being amortized over a period of thirty years with interest at 2 as shown in schedule on page 16 of the unit report Receipts and Payments for Loan Funds and Scholarship and Endowment Funds are shown in schedule on pages 12 and 13 of the unit report1207 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PRIVATE TRUST FUNDS Private Trust and Agency Funds being administered by the College on June 30 1961 amounted to 3676667 and these accounts are detailed on page 15 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year SMBWMlllMWW 1209 UNIVERSITY SYSTEM GEORGIA SOUTHERN COLLEGE STATESBORO1210 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO RECEIPTS 1960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 57431530 65133278 Revenues Retained Earnings Educational Services 64402351 73773129 Grants Counties and Cities 5269526 5965743 Grants U S Government 256400 5117500 Interest 2715693 1436112 Transfer from Public Trust Funds 250 00 Total Income Receipts1 300 75500 1 514 507 62 NONINCOME Private Trust Funds 13317156 19063631 Public Trust Funds 2111555 1521156 CASH BALANCES JULY 1st Budget Funds 84167993 68959750 Private Trust Funds 1612500 22 258 87 Public Trust Funds 135634 238089 Totals231420338 243459275UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO 1211 PAYMENTS 1960 1961 EXPENSE Personal Services 77266680 88357684 Travel 982290 1250089 Supplies Materials 21041060 20089067 Communication 1022939 1116861 Heat Light Power Water 3259189 5256151 Publications Printing 556899 796318 Repairs 898717 1164966 Rents 1706161 1887826 Insurance 2007544 2388300 Pensions Benefits 1642815 1987682 Equipment 5309072 7086131 Miscellaneous 1221934 4574313 Total Expense Payments116915300 135955388 OUTLAYS Lands Improvements Personal Services 1601931 2500454 Travel 611 Supplies Materials 511088 2723688 Communication 1 50 Printing Publicity 6779 6498 Repairs 287319 Contracts 224 002 89 328 905 54 Miscellaneousr 237 34 Equipment 38 483 56 29 271 35 Total Outlay Payments 28368443 41360143 Total Cost Payments145283743 177315531 NONCOST Private Trust Funds 12703769 18830732 Public Trust Funds 2009100 1439000 CASH BALANCES JUNE 30th Budget Funds 689 597 50 430 949 81 Private Trust Funds 2225887 2458786 Public Trust Funds 238089 320245 Totals2 314 203 38 2 434 592 751212 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 RECEIPTS Total INCOME Allotment State Bd of Regents For Operations 63100000 For Plant Improvement 19 000 00 Educational and General 631 000 00 19 000 00 650 000 00 832 78 50000 59 65743 51 175 00 752 342 41 Auxiliary Enterprises State Dept of Education Univ of GeorgiaExtension Bulloch County Bd Educ U S Govt Grants Earnings Retained 75234241 28008737 47225504 Transfers From Operating Funds 195 981 27 4649002 149 491 25 To Plant Imp Funds 19598127 19598127 650 000 00 832 78 50000 59 657 43 51 175 00 280 087 37 Total In come Receipts 1 514 507 62 1191 743 83 322 763 79 PUBLIC TRUST FUNDS Receipts 1481556 1481556 Payments 1399400 1399400 PRIVATE TRUST OR AGENCY FUNDS Agency Funds Receipts 17050554 17050554 Agency Funds Payments 168 58704 16858704 U S TaxWithheld 10207070 9351450 855620 U S TaxRemitted 102070 70 9351450 855620 Ga Income TaxWithheld 605977 578854 27123 Ga Income TaxRemitted 552306 528319 23987 Teacher RetirementWithheld 35139 50 32 76446 237504 Teacher RetirementRemitted 3513950 3276446 237504 Social SecurityWithheld 2175434 1890977 284457 Social SecurityRemitted 2088668 1807952 2807161213 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1961 Educational and Auxiliary RECEIPTS Contd Total General Enterprises PRIVATE TRUST OR AGENCY FUNDS Contd Group InsuranceWithheldS 1395926 1302290 93636 Group InsuranceRemitted 1362228 1268592 93636 Georgia Sales TexCollected 292484 292484 Georgia Sales Tax Remitted 285133 285133 RentsWithheld 324667 308000 16667 RentsRemitted 324667 308000 16667 CASH BALANCES JULY 1 1960 Budget Funds For Operations 32927502 8604774 24322728 For Plant Funds 360 322 48 36032248 Public Trust Funds 238089 238089 Private Trust and Agency Funds Agency Funds 1983357 1983357 Georgia Income Tax 102706 98970 3736 Social Security 719709 650074 69635 Group Insurance 214559 214559 Georgia Sales Tax 27971 27971 72246141 47822071 24424070 2 241 523 95 1 674 377 18 567146 771214 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southern College at Statesboro ended the fiscal year on June 30 1961 with a surplus of 12948599 in its educational and general fund after providing the necessary reserve of 1094227 to cover accounts payable and purchase orders outstanding and reserving 7158374 for unearned income applicable to summer school and 14270232 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1961 was 13663458 after providing reserve of 93326 for liquidation of accounts payable and purchase orders outstanding and reserving 4962365 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the Regents in the year were 63100000 for general operations and 1900000 for plant additions In addition to the allotments 26849635 was received in tuition and fees 5965743 from the Bulloch County Board of Education 14949125 transfer from the Auxiliary Enterprises account and 6409880 from other sources making a total for the period of 119174383 The 119174383 income and the 44637022 cash balance on hand at the beginning of the period made 163811405 funds available with which to meet educational and general costs in the year 98051630 of the available funds was expended for educational and general operating expenses in the year 41360143 was paid for buildings and improvements and 24399632 remained on hand June 30 1961 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from auxiliary enterprises in the year was 47225504 of which 16347795 was from dormitories and housing 28655479 from dining halls mmmrnrmmfmiMMmm 1215 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO 1390655 from Student stores 752110 interest on investments and 79465 from other sources From the 47225504 income receipts 14949125 was transferred to the Educational and General Fund account for plant additions and improvements leaving net income of 32276379 The 32276379 net income and the 24322728 cash balance at the beginning of the period made a total of 56599107 available 37903758 of the 56599107 available funds was expended in the year for operating the auxiliary enterprises at the College and 18695349 re mained on hand June 30 1961 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration 5890141 5230890 4748356 General 5983047 5566614 4890451 Student Welfare 3437958 2603150 2315078 Library 4480613 4604972 3562102 PlantOperations 13602406 11526972 9645914 PlantImprovements 41360143 28368443 51426874 Instruction 50623212 42885096 38625385 Activities Related to Instruction 14034253 9900644 9334500 Total Educ and General139411773 110686781 124548660 AUXILIARY ENTERPRISES Dormitories 12255085 10151307 8521274 Dining Halls 23894715 22520332 18072231 Student Stores 1753958 1925323 529532 Total Aux Enterprises 37903758 34596962 27123037 Total Cost Payments1 773155 31 1 452 837 43 1 516 716 971216 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services 88357684 77266680 68576879 Travel Expense 1250089 982290 1011002 Supplies 20089067 21041060 19962997 Communication 1116861 1022939 798458 Heat Lights Power Water 5256151 3259189 1639719 Printing Publicity 796318 556899 573060 Repairs Alterations 1164966 898717 655686 Rents 1887826 1706161 177446 Pensions 1987682 1642815 1226157 Scholarships 3534350 Insurance 2388300 2007544 1655165 Equipment 7086131 5309072 3087611 Miscellaneous 1039963 1221934 880643 Total Expense Payments1 359 553 88 116915300 1 002 448 23 OUTLAY Buildings Improvements 38433008 24520087 49516695 Equipment 2927135 3848356 1910179 Total C ost Payments1773155 31 1 452 83743 1 516 716 97 Number of Employees on Payroll June30 132 121 110 Average Enrollment Regular Term Fall Quarter Winter Quarter Spring Quarter AverageRegular Term Summer School 1403 1185 1147 1230 1051 1090 1300 1126 975 1311 988 1121 781 1071 7141217 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHERN COLLEGE STATESBORO YEAR ENDED JUNE 30 1961 1960 1959 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense129962949 111437537 95734189 Outlay 41360143 28368443 51426874 Total CostRegular Term1713 230 92 1 398059 80 1 471 610 63 Cost PaymentsSummer School 5992439 5477763 4510634 Total Cost Payments177315531 145283743 151671697 Annual Student Per Capita Cost Regular Term Expense 99133 99410 89388 Outlay 31548 25306 48018 130681 124716 137406 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1961 amounted to 3421638 consisting of 2175207 for student activities application deposits student bank deposits and other funds as detailed on page 8 of the unit report 806475 Social Security withholdings 156377 Georgia Income Tax 248257 Group Insurance and 35322 sales tax collections to be remitted GENERAL All receipts disclosed by examination have been accounted for and ex penditures for the period under review were supported by proper voucher The 200 car storage due to the Educational and General Fund as reported in previous report was refunded in the year ended June 30 1961 All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1219 UNIVERSITY SYSTEM VALDOSTA STATE COLLEGE VALDOSTA 1220 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 36486000 37600000 Revenues Retained Grants U S Govt 377400 Earnings Educational Services 29303963 33185340 Interest Earned 224125 526975 Total Income Receipts 66014088 71689715 NONINCOME Public Trust Funds Gifts for Principal 100000 235000 Income on Investments 73513 70572 Investments 232590 167810 Private Trust Funds 6361754 7958265 CASH BALANCES JULY 1st Budget Funds 17914674 21659712 Public Trust Funds 416041 612069 Private Trust Funds 2151297 2387327 Total 93263957 104780470 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA 1221 PAYMENTS 1960 EXPENSE Personal Services 384 73891 Travel 369009 Supplies Materials 7302386 Communication 4 57103 Heat Light Power Water 2596735 Publications Printing 282028 Repairs 658507 Insurance 14196 44 Pensions Benefits 896436 Equipment 1465974 Miscellaneous 10 88715 Total Expense Payments 550 104 28 OUTLAYS Lands Improvements Supplies Materials 50586 Printing Publicity 1800 Repairs 4102500 Miscellaneous Contracts Equipment 31 037 36 Total Outlay Payments 7258622 Total Cost Payments 62269050 NONCOST Public Trust Funds Investments 2100 75 Private Trust Funds 6125724 CASH BALANCES JUNE 30th Budget Funds 21659712 Public Trust Funds 612069 Private Trust Funds 2387327 Totals 93263957 1961 426 598 97 3 920 15 83 28213 4 696 42 24 860 71 1 555 76 7 001 90 15 100 71 10 247 22 16 615 02 11 227 35 605 106 34 3 822 07 136 52 1 125 52 1833 38 194 03 14 244 99 57 541 46 662 647 80 3 318 00 73 375 90 270 846 47 7 536 51 30 080 02 1 047 804 701222 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA CURRENT BALANCE SHEET JUNE 30 1961 ASSETS CASH ASSETS CASH ON HAND AND IN BANK Educational and General Fund Plant Funds Auxiliary Enterprises Fund Public Trust Funds Private Trust and Agency Funds INVESTMENTS AND LOANS PUBLIC TRUST FUNDS U S Bonds 400000 Illinois Central R R 66 SharesCost 194304 Univ System Bldg Authority Bonds 905608 Student Loans 8 74802 ACCOUNTS RECEIVABLE Educational and General Auxiliary Enterprises 29000 102 00 INVENTORY STORES Educational and General 575155 Auxiliary Enterprises 18 310 65 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES For Plant Funds For Unearned Income Educational and General 2305025 Auxiliary Enterprises 6 70800 For Inventory Stores For Bus DepreciationEduc and General For Public Trust Funds For Private Trust and Agency Funds SURPLUS AND OPERATIONS Educational and General Auxiliary Enterprises 90 970 80 65 82716 114 048 51 7 536 51 38 33512 316 71810 23 747 14 39200 24 062 20 364 919 44 3 395 81 1 363 02 4 758 83 65 82716 29 758 25 24 062 20 14 925 28 31 283 65 38 335 12 204 191 66 49 889 46 106 079 49 155 968 95 364 919 44 i I I I 1 I im ini 1223 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Valdosta State College at Valdosta ended the fiscal year on June 30 1961 with a surplus of 4988946 in its educational and general fund after providing the necessary reserve of 339581 for outstanding accounts payable and reserving 2305025 for unearned income 6582716 for additions and improvements to plant 1492528 for depreciation on bus and 575155 for stores inventory AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1961 was 10607949 after providing reserves of 136302 for outstanding accounts payable and 670800 for unearned income and 1831065 for stores inventory OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year was 37500000 and 13946615 was received from tuition and fees 377400 from U S Atomic Energy Commission 100000 from the University of Georgia Division of General Extension and 2837834 from the auxiliary enterprises account making total income receipts for the period 54761849 The 54761849 income together with the cash balance of 11933232 on hand at the beginning of the year made 66695081 funds available with which to meet educational and general operating expenses 45261139 of the available funds was used for operating expenses of educational and general activities at the College 5754146 was paid for plant additions and improvements and 15679796 remained on hand June 30 1961 OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from auxiliary enterprises in the year was 19765700 of which 4489330 was from dormitory rents 11674293 from dining halls1224 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA 2472417 from the book store 884825 from laundry and 244835 from interest From the 19765700 income received 2837834 was transferred to the educational and general fund account leaving net income of 16927866 The 16927866 income together with the 9726480 cash balance at the beginning of the fiscal year made a total of 26654346 available with which to meet operating costs of the auxiliary enterprises in the period under review 15249495 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 11404851 remained on hand June 30 1961 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1961 1960 1959 EDUCATIONAL AND GENERAL Administration and General 85 897 84 81 29304 74131 92 Student Welfare 1197956 1207859 1099098 PlantOperations 80 925 04 73 67316 69 654 09 PlantImprovements 57 541 46 72 586 22 97 254 84 Library 2246975 1939152 1801793 Instruction 23085285 21059697 19230707 InstructionSummer School 1862180 1497000 1317000 Stores Warehouse 186455 149054 239646 Total Educational and General 510152 85 486 08004 477 923 29 AUXILIARY ENTERPRISES Dormitories 3569619 Dining Hall 93 915 66 Laundry 499109 Student Center 1613812 GeneraL 175389 Total Auxiliary Enterprises15249495 Total Cost Payments 66264780 32 488 77 2892543 82 996 86 79 676 44 4 837 90 4 595 51 14 767 93 14 78312 151900 134172 136 610 46 129 322 22 622 690 50 607 245 51i 1225 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 BY OBJECT 1961 1960 1959 EXPENSE Personal Services42659897 38473891 36075497 Travel Expense 392015 369009 402119 Supplies Materials 8328213 7302386 7288657 Communication 469642 457103 456376 Heat Light Power Water 2486071 2596735 1924261 Printing Publicity 155576 282028 133285 Repairs 700190 658507 670982 Insurance Bonding 1510071 1419644 1286592 Pensions Ret System 1024722 896436 700550 Equipment 1661502 1465974 1011375 Miscellaneous 1122735 1088715 1049373 Total Expense Payments605106 34 550104 28 509 990 67 OUTLAY Land Bldgs Improvements 4329647 4154886 8798771 Equipment 1424499 3103736 926713 Total Cost Payments66264780 62269050 60724551 Number of Employees on Payroll June 30 95 95 92 Average Student Enrollment Fall Quarter Winter Quarter Spring Quarter AverageRegular Term Summer School 793 736 684 691 608 588 719 681 641 734 470 676 452 638 412 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense58648454 53513428 49682067 Outlay 5754146 7258622 9725484 Total CostRegular Term644 026 00 607 720 50 594075 511226 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 1961 1960 1959 Cost PaymentsSummer School Expense Salaries 1862180 1497000 1317000 Total Cost Payments662 64780 622 690 50 607 245 51 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 79902 79162 77871 Outlay 7839 10738 15244 87741 89900 93115 PUBLIC TRUST FUNDS Endowment and Student Loan Funds held by the College on June 30 1961 amounted to 3128365 of which 753651 was cash in bank 1499912 invested in stocks and bonds and 874802 in student notes PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being handled by the College at the close of the year on June 30 1961 amounted to 3833512 consisting of student deposits and other agency accounts as detailed on page 6 of the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 1227 UNIVERSITY SYSTEM OF GEORGIA1228 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION RECEIPTS I960 1961 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2737500000 2737500000 Budget Balancing Adjustments 62 927 42 2 826 666 95 Transfers Other Spending Units Department of Agriculture 4260000 3600000 Department of Defense nt 60000 Forest Research Council 4632502 5768234 State Game and Fish Commission 822545 818182 State Department of Public Health 9 528 60 15 607 38 State Department of Education 22141204 24251496 Milk Commission 3000000 200000 University System Public Trust Funds 447 507 98 208 93803 Revenues Retained Grants U S Government 355394350 412477230 Grants Counties and Cities 53886214 36216239 Donations 318574407 398177428 Interest 67455886 51803096 Rents on Inv Properties 13796180 Earnings Educational Services 1993392839 2045669639 Earnings Development Services 123779871 128860958 Total Income Receipts 5736836218 6165719918 NONINCOME Public Trust Funds Gifts for Principal 26731118 32503387 Investments 78579407 74989439 Income on Investments 512 52843 636 64642 Transfers to Budget Funds 447507 98 208 93803 Total Public Trust Funds 111812570 150263665 Private Trust Funds 395045077 464803737 State Revenue Collections Unfunded 162500 7141311 Total NonIncome Receipts 506695147 622208713 CASH BALANCES JULY 1st Budget Funds 2206139901 2298212928 Public Trust Funds 59062763 56601413 Private Trust Funds 141017111 150648382 State Revenue Collections Unfunded 187500 25000 Total Cash Balances 2406407275 2505487723 Totals 8649938640 9293416354 1229 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION PAYMENTS 1960 1961 EXPENSES Personal Services 3337478502 Travel 104875025 Supplies Materials 563875954 Communication 396 42756 Heat Light Power Water 125465393 Publications Printing 33230191 Repairs 44461983 Rents 316391205 Insurance 21478969 Indemnities Pensions Benefits 61795303 Equipment 219084388 Miscellaneous 174938023 Total Expense 5042717692 5591157686 37 355 881 6165 447 1 427 381 521 3 568 227 754 2 446 1 734 736 54 730 62 61317 718 93 089 44 028 44 976 34 956 02 052 44 4668 426 98 020 76 180 50 OUTLAYS Lands Improvements Personal Services 34120576 Travel X0780 Supplies Materials 27774505 Communication 186 55 Heat Light Power Water 1886 Publications Printing 86533 Repairs 33427259 Rents 1213870 Insurance 161975 Pensions Benefits 34882 Contracts 431298916 Miscellaneous 100000 Equipment 73795662 Total Outlay 602045499 504 867 54 6 11 452 211 21 243 18 661 25 321 591 09 14 813 60 1966 82 475 50 4 234 297 13 1 462 0 760 795 55 6 293 391 07 NONCOST Public Trust Funds Investment 113095268 147595669 Expense Objects of Trust 1178652 2356821 Total Public Trust Funds 114273920 149952490 Private Trust Funds 385413806 449057739 Total NonCost 499687726 5990102291230 UNIVERSITY SYSTEM OP GEORGIA ALL UNITS CONSOLIDATION PAYMENTS 1960 1961 CASH BALANCES JUNE 30th Budget Funds 2298212928 2243436053 Public Trust Funds 56601413 56912588 Private Trust Funds 150648382 166394380 State Revenue Collections Unfunded 25000 7166311 Total Cash Balance 2505487723 2473909332 Total Payments 8649938640 9293416354M IMRHBIH2H liSniiSiiVSFGE0HGIALIBRARIES 3 ElDfl D5357 3153