THE LIBRARIES THE UNIVERSITY OF GEORGIAREPORT OF THE STATE AUDITOR OF GEORGIA YEAR ENDED JUNE 30 195 9 3 hAjQ State AuditorSTATE OF GEORGIA To the General Assembly of Georgia Greetings The annual report of this office summarizing the reports of examinations of all the State agencies is submitted to the public in this and in a supple mental volume for the fiscal year ended June 30 1959 The volume under this cover reports the financial operations of the State government and the supplemental volume lists the personnel of the civil establishment with the amount paid to each in the year for services and for travel expenses The undersigned State Auditor continues the policy of requiring a firm of Georgia Certified Accountants to audit any accounts that the State Au ditor is required by law to administer or to have part in the administration of such as the Department of Audits funds and all the funds of the various boards and authorities on which the State Auditor by law is required to act as a board member These signed audits are reproduced herein Unit reports of all State Agencies with fuller detail and analysis are on file in this office and are open to public inspection Respectfully 3 kJjL State Auditor Atlanta Ga December 31 1959 TABLE OF CONTENTS Page Statistics ix State Fixed Debt xvii All Funds Consolidated Receipts and Payments All Agencies 1 State Revenues Receipts by Class of Revenue 5 Distribution of Revenue to Budget Accounts 17 State Treasury Funding and Custody Accounts Receipts and Payments 21 Budget Funds Receipts and Payments Operating Funds of All Spending Units 41 Receipts and Payments Federal Income Tax All Units 45 Receipts and Payments Retirement Contributions All Units 51 Receipts and Payments Operating Funds Agriculture Department of 61 Alcoholism Georgia Commission on 87 Art Commission 95 Audits Department of 99 Banking Department of 103 Capitol Square Improvement Committee 109 Commerce Department of 115 Comptroller General 127 Confederate Pensions Department of 139 Corrections Board of 147 Defense Department of 159 Education Department of 177 School for the Deaf 213 Academy for the Blind 221 North Ga Voc School Clarkesville 229 South Ga Voc School Americus 235 So Georgia Voc SchoolArmy Ordnance School 241 Employees Retirement System 243 Entomology Department of 267 Forest Research Council 273 Forestry Commission 279 Game and Fish Commission 287 General Assembly 311 Geology Mines Department of 327 GovernorOffice 335 Highway Department 343 Historical Georgia Commission 461 Housing Authority Board 467 Jekyll Island Committee 471 Judicial System Supreme Court 475 Court of Appeals 481 Superior Courts 487 Judicial Council 493 Library State 497 Labor Department of 503 Labor Employment Security Agency 513 Law Department of 515 Medical Education Board 519 Milk Commission 535 Municipal Taxation Committee 543 Oil and Gas Commission 545 Pardons and Paroles Board of 549 Parks Department of 555 Personnel Board 583 Pharmacy State Board of 589 Planning Commission Georgia 595 TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued Ports Committee Georgia 3 Probation State Board of 9 Properties Commission State i Public Health Department of 25 Public Health Battey State Hospital 77 Public Safety Department of 85 Public Service Commission 719 Public Welfare Department of Administration Public Assistance id Institutions 75d Confederate Soldiers Home 757 Training School for Girls 761 Training School for Colored Girls 767 School for Mental Defectives 771 Training School for Boys 779 Training School for Boys Colored Division 791 Milledgeville State Hospital 795 Factory for the Blind 7 Purchases Supervisor of l Recreation Commission g Revenue Department of 25 Secretary of State Secretary of StateBuildings and Grounds Fund sol State Treasury Administration Sinking Fund State Aid to Counties for Roads 5 Stone Mountain Memorial Commission 871 Teacher Retirement System 77 Veterans Home Commission 917 Veterans Service Department of 91 Warm Springs Memorial Commission 927 Water Law Revision Commission 937 Waterways Commission 941 Workmens Compensation Board of 945 University System of Georgia Regents Central Office 951 Agricultural Extension Service Athens 97d Georgia Experiment Station Experiment 983 Coastal Plain Experiment Station Tifton 991 Albany State College Albany 997 Fort Valley State College Fort Valley 1007 Savannah State College Savannah 1017 Georgia Southwestern College Americus 1027 Augusta College Augusta 1035 Middle Georgia College Cochran 1043 Columbus College Columbus 1049 South Georgia College Douglas Armstrong College Savannah lOod Abraham Baldwin Agr College Tifton 1071 University of Georgia Athens 1079 Georgia Institute of Technology Atlanta 1097 College of Business Administration Atlanta 1111 Medical College of Georgia Augusta 1119 West Georgia College Carrollton 1129 North Georgia College Dahlonega 1139 Georgia State College for Women Milledgeville 1147 Georgia Teachers College Statesboro 1155TABLE OF CONTENTS Continued Page Budget FundsContinued Receipts and Payments Operating FundsContinued University System of GeorgiaContinued Valdosta State College Valdosta 1165 All Units Consolidated 1173 Public Corporations g J Georgia Rural Roads Authority o State Bridge Building Authority o State Toll Bridge Authority g o Georgia Farmers Market Authority m Herty Foundation State Hospital Authority g 5 Jekyll Island State Park Authority o Georgia Livestock Development Authority 3 Brunswick Ports Authority u Georgia Port Authority o State Office Building Authority g os State School Building Authority Stone Mountain Memorial Association University System Building Authority M S Georgia Tech Revenue Bonds Trust Account S u WGST Georgia Tech Broadcasting Stations 5953STATISTICSMHHMB STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1959 SOURCE Total Taxes Fines and Forfeits Property Tax General 91924221 Property Tax Utility 182 82 77 Property Tax Intangible 1323806 Estate Tax 178712563 Income Tax 4960560694 Motor Fuel Tax 8098241283 Alcoholic Beverage Tax 1020045941 Malt Beverage Tax 761940552 Wine Tax 137631347 Cigar and Cigarette Tax 18 489 91018 Sales 3 Sales and Use Tax 13813874406 Insurance Premium Tax 9 575 030 25 Kerosene Tax 47339524 Business License Taxes 1 58877814 Motor Vehicle Tax 1551745467 Motor Drivers License Tax 996 78413 Hunting and Fishing License Tax 1150 516 80 Corporation Franchise Tax 183654707 Fines and Forfeits 1903692 Unemployment Compensation Tax Penalties 4678268 Total Taxes Fines and Forfeits 340 518 866 98 Grants from U S Government Highways 4358138376 Education 1066421069 Public Assistance and Relief 70 070 533 52 Health 498864395 Agriculture Development Other 446067544 Total Grants from U S Government 13376544736 Grants from Counties and Cities Public Assistance and Relief 3 334 88446 Education 71299027 Agriculture Development Other 95007139 Highways 20000 Percentage Per To Total Capita 18 027 04 05 00 00 35 52 9 60 1440 15 68 2351 1 97 296 1 48 221 27 40 3 58 537 26 74 4010 1 85 278 09 14 31 46 3 00 451 19 29 22 34 36 53 00 01 01 6592 01 844 1265 2 06 310 13 57 2034 97 145 86 129 2590 3883 65 097 14 21 18 27 00 00 Total Grants from Counties 499814612 97 145 WWSTATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1959 SOURCE Total Donations for Operations Education 335832189 Health Hospitals 58857999 Agriculture Development Other 11644776 Total Donations for Operations 4063 349 64 Rents on Investment Properties State Railroad 49500000 Other 5349876 Total Rents on Investment Properties 548498 76 Interest Investments 236220 Contributions from Public Trust Funds 158 326 57 Operating Earnings by Fees Rents and Sales for Services General Government 38381362 Protection Services 2199 524 08 Health Services 35910516 Development Natural Resources Services 438793361 Highway Services 2822188 62 Hospital Services 130790961 Educational Services 19 225 527 31 Corrections Services 1 620022 49 Recreational Services 18211772 Total Operating Earnings 32 488142 22 Total Revenue Receipts 516 543139 85 Percentage Per To Total Capita 65 068 11 17 02 33 78 118 10 014 01 02 11 016 00 000 03 005 07 011 43 64 07 11 85 127 55 82 25 38 3 72 558 31 47 04 05 6 29 943 10000 149 96 Note 1950 Pop 3444578STATE REVENUE RECEIPTS a a CO o a o m n rn ttl J d rn B M B 3 0 O 3 sc a a H 03 o n rn bn o B B 0 a hn u H M io H o fn H U H W tf fc W h E3 O H w Q H H fe S o W fc S O 0 O H o rfl B w as 0 pq OS H 92 B 2 w 2 a g P o od o CM bp j3 eo o B H 0 CM o o j S s 00 to f o m o o A o w B BO o w B 2 so 3 5 D I a B J en 3 o B C 3 o U o 3 2 S B co 3 fc Ph T o H fe Pi O 3 ft 5 o 2 S BO w STATE REVENUE RECEIPTS s g g o O H CO O Ph PC Ph PP 09 01 10 H o Ph iH 11 w O CO 0 Pi W PS Z w 15 a Q pil pq Q H 2 PS pq h PS O pq fc H O HH H PQ lH PS E 03 BQ M 0 d a d ho h 0 fe fci o M Pi 2 S a is w 2 a g 0 ft Ph c3 O 0 he a aS 0 G H pq tj O Ph PS Ph 9S CO 95 CO CM CO Oi rH O a s5 c3 a o 9 Ph Q X 5 hd CO a o 0 05 h O CO d m CM CO H 01 cS CO H T O CO to 6 6 65 6 5 0 s 1 CO CD CD 0 CO CO CM O 0 ci ci T Q O iH 0 0 a X3 O d S Ph d li CD 1 1 g3 0 d CD 3 A 0 43 CD 0 CD d CO CD CD d 0 co 0 CD 0 u CD d 0 d en O c d a CD O d cS 3 3 d CD PS CD 9 CO a 0 43 0 CD O d 0 d 3 tH d 0 Eh jj 10 d 2 s CO CO O to CO CO 0 Ph a cd PP as O 0 CO DQ CO STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1959 OBJECT Total EXPENSE Personal Services 8907749303 Travel 418218540 Supplies Materials 1958517533 Communication 154723248 Heat Light Power Water 223740615 Publications Printing 2161163 24 Repairs 185516882 Rents 1793814759 Insurance 131454043 Indemnities 35463048 Interest Fixed Debt 646000 Pensions Benefits10002268312 Grants to Civil Divisions161 676952 24 Equipment 402059605 Miscellaneous 7255998 Total Expense Payments405 907 274 38 Percentage Per To Total Capita 17 24 2586 81 121 3 79 569 30 45 43 65 42 63 36 54 3 47 521 26 38 07 10 00 00 19 36 2904 31 30 4693 78 117 01 02 78 58 11784 STATE REVENUE RECEIPTS DISTRIBUTION OF REVENUE BY OBJECT YEAR ENDED JUNE 30 1959 Percentage Per OBJECT Contd Total To Total Capita OUTLAYS Lands Improvements Personal Services1002887776 194 291 Travel 73502831 14 21 Supplies Materials 255542422 50 74 Communication 2929284 01 01 Heat Light Power Water 889093 00 00 Publications Printing 298385 00 00 Repairs 43869396 08 13 Rents 19867734 04 06 Insurance 382478 00 00 Pensions Benefits 62970301 12 18 Contracts 8899888633 1723 2584 Miscellaneous 219098361 42 64 Equipment 685062329 133 199 Total Outlay Payments11267189023 2181 3271 Total Payments from Revenue 518 579164 61 10039 15055 To State General Fund CashBalance 108068933 21 31 State Revenue Collections Unfunded 344 893 98 07 10 Spending Agencies CashBalance2771 82011 53 80 Totals51654313985 10000 14996 Note 1950 Pop 3444578XIX STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS June 30 1958 June 30 1959 0 due but not presented 3750500 1550500 Less Cash Reserve 3750500 1550500 Net Negotiable State Debt 000 000 PLEDGE OF ROAD REVENUE APPROPRIATION Certificates of Debt to Counties No Interest Due but not presented 10000 10000 Less Cash Reserve 10000 10000 Net Debt to Counties 000 000 SUMMARY Total State Debt Outstanding 3760500 1560500 Less Cash Reserve 3760500 1560500 Net State Fixed Debt 000 000 For Revenue Bonds issued by Public Corporations created by Acts of the General Assembly see separate reports of each Corporation or Authority on file in the State Auditors OfficeSUMMARY OF RECEIPTS AND PAYMENTS OF ALL STATE AGENCIES YEARS ENDED JUNE 30 1958 AND 1959 2 RECEIPTS Consolidation of All State Agencies 1958 1959 REVEN 31852044178 33840729039 Transfers into Treasury 718 254 85 373 360 87 Add Held by Coll Unit at June 30 71825485 Deduct Held by Coll Unit at July 1 Q m 44 Retentions by Collecting and Spending Units365846 46508017368 51654313985 Total Revenue Receipts NONREVENUE 52 534 994 94 57 466017 61 Public Trust Funds 28 567 23509 3304929973 Private Trust Funds si 102 230 03 9051531734 Total NonRevenue ReceiptsJSM0daua j CASH BALANCES JULY 1st Budget Funds 56 g2i 15 50 62672692 In State Treasury 95562 697 47 9750750923 ln Spending Units 526 107 61 71825485 In Collecting Units Unfunded Public Trust Funds 15324308827 14630821132 In Spending Units and U S ireasury Private Trust Funds 2 Q32 20 2 864 54718 In Spending Units Sinking Fund 37 505 m 3750500 In State Treasury 10000 10000 In Spending Units M08 640 834 70 29806285450 Total Cash Balances July 1stgdoaMuaa 85482323841 90512131169 Totals includes undrawn balances in Treasury Custody Accounts WBWSM3 PAYMENTS Consolidation of All State Agencies GOVERNMENTAL COST 1958 1959 Expense37979710859 40590727438 Outlays 8934378332 11267189023 Total Cost Payments46914089191 51857916461 NONCOST Public Trust Funds 5946987189 6113002308 Private Trust Funds 28149 62011 3142134319 FixedDebt General Bonds 2200000 Total NonCost Payments 8761949200 9257336627 CASH BALANCES JUNE 30th Budget Funds In State Treasury 5062672692 5170741625 In Spending Units 9750750923 9473568912 In Collecting Units Unfunded 71825485 37336087 Public Trust Funds In Spending Units and U S Treasury14630821132 14264420585 Private Trust Funds In Spending Units 286454718 449250372 Sinking Fund In State Treasury 3750500 1550500 In Spending Units 10000 10000 Total Cash Balances June 30298062 854 50 293 968 780 81 Totals85482323841 90512131169 Includes undrawn balances in Treasury Custody Accountsj STATE REVENUE RECEIPTSSUMMARY OF STATE REVENUE RECEIPTS REVENUE Taxes Fines and Forfeits Property Tax General 84752045 Property Tax Utility 15 ts oi Property Tax Intangible EstateTax 649 IncomeTax MotorFuelTax 483g 57 Alcoholic Beverage Tax 1J 202 789 76 Malt Beverage Tax JJ Wine Tax 21 91 Cigar and Cigarette Tax W 169 721 91 Sales 3 Sales and Use Tax 129142 51710 insurance Premium Tax 9 KeroseneTax W2S Business License Taxes 1 375 383 28 Motor Vehicle Tax aofnmS Motor Drivers License Tax ZZ Hunting and Fishing License Tax 1 12b 984 bu Corporation Franchise Tax a olo Fines and Forfeits 9 242 du Unemployment Compensation Tax Penalties Total Taxes Fines and Forfeits32093502005 Grants from U S Government Highways 803572698 Education Public Assistance andRelief 65 171 34670 Health Agriculture Development Other 4549599 o Total Grants from U S Government107 769 80818 Grants from Counties and Cities o nl Public Assistance and Relief opIq Education Agriculture Development Other 785 2819 59 942 12 Highways Total Grants from Counties and Cities 4 111 89218 1959 919 182 13 1 787 49 605 80 982 10 200 7 619 1 376 18 489 138138 9 575 473 1 588 15 517 996 1150 1 836 19 242 21 082 77 238 06 125 63 606 94 412 83 459 41 405 52 313 47 91018 744 06 030 25 395 24 77814 454 67 78413 516 80 547 07 036 92 46 782 68 340 518 866 98 43 581 383 76 10 664 210 69 70 070 533 52 4 988 643 95 4 460 675 44 133 765 447 36 3 334 884 46 712 990 27 950 071 39 20000 4 99814612 mMBm H7 SUMMARY OF STATE REVENUE RECEIPTSConti nued REVENUEContinued 1958 1959 Donations for Operations Education 205631260 335832189 Health Hospitals 69535586 58857999 Agriculture Development Other 24135630 11644776 Total Donations for Operations 299302476 406334964 Rents on Investment Properties State Railroad 54000000 49500000 Other 5349876 5349876 Total Rents on Investment Properties 59349876 54849876 Interest on Investments 236220 236220 Contributions from Public Trust Funds 25722006 15832657 Operating Earnings by Fees Rents and Sales for Services General Government 32765052 38381362 Protective Services 200695315 219952408 Health Services 320810 43 35910516 Development Natural Resources Services 2 764 314 06 4 387 933 61 Highway Services 225127961 282218862 Hospital Services 126878588 130790961 Educational Services 1776141785 1922552731 Corrections Services 152003154 162002249 Recreational Services 19610445 18211772 Total Operating Earnings28417 347 49 32 48814222 Total Revenue Receipts465 080173 68 516 54313985 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 TAXES General Property 1958 Levy On County Digests Net to State 77788288 Refunds H l12760 Fees retained at source Assessing 3396067 Collecting 4129533 interestJ1 On Public Utilities Digests On Intangible Digests Federal Housing Agencies Contributions 852 957 43 112 107 06 5 559 04 72 62 970 696 15 General Property Prior Years Levies On County Digests Net to State 5811353 Refunds 264171 Fees retained at source Assessing 5L 20 Collecting 651330 interest W24 On Intangibles Digests Intangible TaxRecording Property Public Service Corp Levy for operating cost of the Public Service Com Estate Tax Refunds Income Corporations Returns1996412700 Refunds 34632857 Additional Assessments 780175 65 Interest Penalties 13094705 Refunds 1857478 Individuals Returns2871166050 Refunds 20064599 Additional Assessments 385 648 89 Interest Penalties 20243274 Refunds 93555 66 21216 299 72 66 511 88 7 379 30 69 975 71 1 790 557 79 3 43216 1 787125 63 20 516 346 35 29 089 260 59 49 605 606 94 9 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 TAXES Continued Sales Motor Fuels Net to State 8309770402 Allowance retained by taxpayer 70212906 Refunds to Farmers Act 1946 1 590 006 48 Refunds to Retailers Act 1947 73942075 Refunds to Water and Air Craft Act 1950 27367247 Refunds to Motor Carriers 214 320 55 80 982 412 83 Sales Alcoholic Beverages Stamps 3 12722864 Refunds 938610 311784254 Warehouse charges 7100 947 32 Refunds 1833045 708261687 1020045941 Sales Beer 761940552 Sales Wine 133581408 Refunds 2242205 Collecting Fees retained at source 6292144 137631347 Sales Cigar and Cigarette Net to State 1780871416 Refunds 6679867 Collecting Fees retained at source 74799469 1848991018 Sales 3 Sale and Use 13425647863 Refunds 13427389 Interest Penalties 3914528 Collecting Fees retained at source 397739404 13813874406 Sales Insurance Premiums 9 575 030 25 Sales Kerosene Net to State 46868499 Allowance retained by taxpayer 471025 47339524LO DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 TAXESContinued Business License Alcoholic Beverages Distillers Retailers Wholesalers Business License Beer Retailers Wholesalers Business License Wine Retailers Wholesalers Business License Commercial Fishing Canning Fish Dealers Business License Shooting Preserve Business License Fur Trappers Net Business License Quail Breeders Business License Insurance Agents Adjusters Business License Rolling Stores Business License Other Occupations through County Tax Officers and State Deputies Net to State Fees Retained at Source Collecting Business License Chain Store Delinquent Business License Chauffeurs Business License Cigar and Cigarette Dealers Business License Industrial Loan Co 1741250 164 800 00 33 000 00 116 437 50 37 000 00 11 005 00 12 250 00 23 832 00 7 700 00 20 560 25 1 375 25 215 212 50 153 437 50 23 25500 31 532 00 50500 1 763 00 1 975 00 303 317 00 9 721 88 21 935 50 100000 181 396 00 2575000 617 977 76 11 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 TAXES Continued NonBusiness License Motor Vehicle Registration 1491428496 Other RevenueTag Dept 115 020 46 Fees Retained by County Tax Collectors 488149 25 15 517 454 67 NonBusiness License Auto Drivers 99678413 NonBusiness License Hunting Fishing Net to State 98678080 Collecting Fees retained at source 16373600 115051680 Corporation Franchise Domestic Net to State 128803728 Refunds 101427 128702301 Foreign Net to State 54973626 Refunds 21220 54952406 183654707 Unemployment Compensation Penalties Interest 4678268 FINES FORFEITS Cigar and Cigarette 217380 Liquor Wine Beer 1150000 Feed Penalties 531812 Workmens Compensation 4500 1903692 Total Taxes Fines Forfeits 3405188669812 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 GRANTS FROM U S GOVERNMENT Defense Department of 172959 00 Education Department for Special Funds laqnsifioo Education Department for Natl Defense Education 1 890 31b uu Education Department for Veterans Training Program 83 39801 Education Department for Lunch Program Education Department for Vocational Education L dij o Education Department for Vocational Rehabilitation 2 701147 88 Education DepartmentAcademy for the Blind f Forestry Commission for Fire Protection Game and Fish Commission q Highway Department for Regular Allotment 12 532 M9 Highway Department for Secondary Roads Highway Department for Planning Survey Highway Department for Urban Highways Highway Department for Interstate Highways 18 bif Highway DepartmentOther d 213 274 08 Labor Dept for Employment Security Admin 4 2ld j u Planning Commission State 002 90286 public Health Dept for Childrens Bureau Public Health Dept for Public Health Services 99b bU4 ou Public Health Dept for Hospital Building Program 3074 92b 59 Public Health Dept for Battey State Hospital Public Welfare Dept Public Assistance Child Welfare 65 693 907 83 Veterans Home Commission i 25g gg VeteransService Dept of University System Agricultural Extension Service U of Ga Athens 2101 971 51 Georgia Experiment Station Experiment yu gg Coastal Plain Experiment Station Tifton Fort Valley State College Fort Valley gg University of Georgia Athens Institute of Technology Atlanta Medical College of Georgia Augusta West Georgia College Carrollton North Georgia College Dahlonega Total Grants from U S Government WOh GRANTS FROM COUNTIES AND CITIES 759 48768 Forestry Commission 200 00 Highway Department 4Q gg0 Planning Commission State 7o3 n Public Health Dept of 6 000 00 Public Safety Dept of Public Welfare Department gg4 gg4 4g Participation Public Assistance University System g5 g76 gQ Albany State College Albany Fort Valley State College Fort Valley Augusta College Augusta 13 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 GRANTS FROM COUNTIES AND CITIES Contd University System Contd Institute of Technology Atlanta 5000000 College of Business Administration Atlanta 2500000 Georgia State College for Women Milledgeville 3837306 Georgia Teachers College Statesboro 6072366 Total Grants from Counties and Cities 4 99814612 DONATIONS FOR OPERATIONS Alcoholism Commission on 10 00 Defense Dept of 5415518 Education Dept of 5273240 Academy for the Blind 510000 Public Welfare Dept Milledgeville State Hospital 588 569 99 University System Georgia Experiment Station Experiment 39 49703 Coastal Plain Experiment Station Tifton 22 795 55 Albany State College 56551 Fort Valley State College 120000 Abraham Baldwin College Tifton 615651 University of Georgia Athens 1 961 561 95 Georgia Institute of Technology 109688248 College of Business Administration Atlanta 3096940 Medical College of Georgia 18969514 West Georgia College Carrollton 1345850 Total Donations for Operations 4063 349 64 RENTS ON INVESTMENT PROPERTIES Henry Grady Hotel Land in Atlanta 3499992 Western and Atlantic Railroad 49500000 Chattanooga Hotels 18498 84 Total Rents 54849876 INTEREST ON INVESTMENTS Dividends on Railroad and Telegraph Stocks 236220 CONTRIBUTIONS FROM PUBLIC TRUST FUNDS Employees Retirement System 7733324 University System Endowments 80993 33 Total Contributions 15832657 EARNINGS GENERAL GOVERNMENT SERVICES Audits Dept of 1000000 Capitol Square Improvement Committee 22768 65 Commerce Dept of 516090 Comptroller General 3 830 50 Employees Retirement System 77 923 06 Governors Office 335 5114 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 EARNINGS GENERAL GOVERNMENT SERVICES Contd Historical Commission 9060 65 Judiciary Supreme and Appeal Court Fees 28 35518 Library State Sales Acts Court Reports 592285 Ports Committee Georgia 743000 Revenue Department 158 301 37 Secretary of State 4169936 State Treasury 1277899 Stone Mountain Memorial Committee 246 60 Total Earnings General Government Services 383813 62 EARNINGS PROTECTION SERVICES Building Safety Inspection Fees 3550067 Fertilizer Inspection Fees 438 073 40 Feed Inspection Fees 43411753 Insurance Regulatory Fees 268096 00 Notary Public Fees 1957050 Assess on Insurers for Workmens Compensation Board 296 827 31 Corporation Registration Fees 21881 50 B L Association Filing Examining Fees 143500 Charter Issuing Fees 6237532 Securities Issuers Dealers AgentsFees 8528485 Landscape Architects Examining Fees 9134 00 Architects Examining Fees 7 427 50 Engineers Examining Fees 2713800 Public Accountants Examining Fees 21 532 50 Veterinarians Examining Fees 1 44700 Real Estate Agents Examining Fees 8029200 Motor Carriers Fees 22437700 Bank Examining Fees 10169000 Credit Union Examining Fees 1180174 Banking Department of 14 90 Defense Dept of 22500 Public Safety Department of 1175936 Warm Air Heating Contractors Fees 14 593 00 Trade Mark Reg Fees 124000 Warehouse Licenses and Inspection 3 390 00 Used Car Dealers Examining Fees 20 300 00 Total Earnings Protection Services 219952408 EARNINGS HEALTH SERVICES Alcoholism Commission 2248206 Drug Inspection 110 00 Dairy Inspection Fees 6 809 83 Mattress Inspection Fees 31160 00 Vital Statistics Fees 3475269 Barbers and Beauticians Examining Fees 89319 20 Podiastrists Examining Fees 788 00 Chiropractors Examining Fees 2 525 25 MM15 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 EARNINGS HEALTH SERVICES Contd Dentists Examining Fees Funeral Service Examining Fees Medicine Examining Fees Nurses Examining Fees Optometrists and Opticians Examining Fees Osteopaths Examining Fees Pharmacists Examining Fees Public Health Department of Psychologists Examining Fees Pest Control Examining Fees Sanitation Examining Fees 8 538 00 12 880 00 23 929 15 72 194 73 4 259 00 67700 8 499 00 34 909 25 1 053 00 3 922 00 29700 Total Earnings Health Services 35910516 EARNINGS DEVELOPMENT NATURAL RESOURCES SERVICES Agriculture Department 7983013 Agriculture DepartmentFarmersMkt Auth Advance 94986594 Farmers Market Rents 19711233 Atlanta Farmers MarketFarmers Mkt Auth 181 579 21 Forestry Examining Fees 2 201 91 Insecticides Fees 2775573 Egg Inspection Fees 4276645 Farmers Markets Canneries 1073681 Entomology Department 2622589 Milk Producers Regulatory Fees 97 12250 Milk Distributors Regulatory Fees 94 842 20 Milk ProducersDistributors Regulatory Fees 32 669 57 Department of Game and Fish 2712952 Department of Mines Geology 2192968 Forestry Commission 1 335 258 78 Oil and Gas Commission 16000 University of Georgia Extension Division 308 074 30 Georgia Experiment Station 20898079 Coastal Plain Experiment Station Tifton 19721008 University of Georgia Athens 546 481 79 Total Earnings Development Services 438793361 EARNINGS HIGHWAY SERVICES Highway Department Sales and Rents 282218862 EARNINGS HOSPITAL SERVICES Tuberculosis Sanatorium 18134064 Public Welfare Department School for Mental Defectives 10 31219 Public Welfare Department Milledgeville State Hospital 77 294 29 Public Welfare Department Factory for the Blind 1038 962 49 Total Earnings Hospital Services 13079096116 DETAIL OF STATE REVENUE RECEIPTS BY CLASS YEAR ENDED JUNE 30 1959 EARNINGS CORRECTIONS SERVICES Tattnall Prison Farm and Other 35298904 Industrial 24672663 Road Construction 1 019 041 22 Training School for Boys 78050 Training School for Boys Colored 47810 Training School for Girls 700 Total Earnings Corrections Services 1 620022 49 EARNINGS EDUCATIONAL SERVICES Librarians Examining Fees 2900 Education Department 933230 33 Education Department North Ga Voc School 11056061 Education Department South Ga Voc School 9108162 Education Department School for the Deaf 39011 58 Education Department Academy for the Blind 999123 Medical Education Board 52008 University System Regents 2691352 Albany State College Albany 27843624 Fort Valley State College Fort Valley 38968587 Savannah State College Savannah 362 931 70 Georgia Southwestern College Americus 19056604 Augusta College Augusta 88 89217 Middle Georgia College Cochran 214786 48 Columbus College Columbus 3832698 South Georgia College Douglas 22083624 Armstrong College Savannah 83194 88 Abraham Baldwin Agri College Tifton 26416047 University of Georgia Athens 4 525 333 00 Georgia Institute of Technology Atlanta 7 37712787 College of Business Administration Atlanta 82807711 Medical College of Georgia Augusta 906008 33 West Georgia College Carrollton 300 443 69 North Georgia College Dahlonega 55917590 Georgia State College for Women Milledgeville 510 865 69 Georgia Teachers College Statesboro 60021847 Valdosta State College Valdosta 275122 21 Total Earnings Educational Services 1922552731 EARNINGS RECREATIONAL SERVICES Warm Springs Memorial Commission 89092 96 State Parks 93 02476 Total Earnings Recreational Services 18211772 Total Revenue Receipts 516 54313985 WPHIIWW17 DISTRIBUTION OF STATE REVENUE RECEIPTS18 SUMMARY OF STATE REVENUE DISTRIBUTION 1 DISTRIBUTION FOR OPERATIONS 1958 1959 Agriculture Dept of 366528063 3923 Alcoholism Commission 28331615 306 Art Commission 200 00 Audits Dept of 21750000 Banking Dept of 17976270 Capitol Square Improvement Committee 1 992 629 69 Commerce Dept of 60255984 Comptroller General 525 640 07 Confederate Pensions 266145 00 Corrections Dept of 366594850 Defense Dept of 89402389 Education Dept of 14017566500 School for the Deaf 639 64472 Academy for the Blind 596 97709 North Ga Voc School 94519501 South Ga Voc School 90451820 So Ga Voc School Army Ord SchooL Employees Retirement System 107162 05 Entomology Dept of 45058573 Forestry Commission 4 812 867 81 Forest Research Council 799 499 93 Game and Fish Commission 1 776 55617 General Assembly 139800000 Geology Mines Dept of 23424045 Governors Office 230 674 53 Highway Dept 9266896945 Historical Commission 20196875 Housing Authority Board 1000000 Jekyll Island Committee 797 348 00 Judicial System Supreme Court 32500000 32500000 Court of Appeals 26500000 26500000 Superior Courts 87500000 87488109 Judicial Council 500000 500000 Library 8810628 9141394 Labor Dept of Employment Security Agency 411287004 427759266 Administrative Office 13612700 16112700 Law Dept of 33329341 35519352 Medical Education Board 15050731 15052008 Milk Commission 18498553 180360 10 Oil and Gas Commission 423000 185054 Pardons and Paroles Board of 271 770 32 292 259 20 Parks Dept of 78799080 64996423 Personnel Board 18221109 18620929 Ports Committee 32500000 312892500 Pharmacy Board of 3788398 3909510 Planning Commission 2500000 8090950 Probation State Board of 30311388 40632956 Public Health Dept of 1409251074 1562294115 Public Health Battey State Hospital 4195 767 29 4 335 941 26 223 177 585 394 595 282 3600 740 152 135 704 361 790 695 14 154 445 5188 240 1 646 1 243 290 246 107 275 163 10 2 028 949 70 138 70 50000 75000 563 94 371 52 169 71 154 54 521 99 299 23 309 95 267 33 375 09 50038 199 88 350 91 931 49 985 08 848 18 808 75 206 62 519 25 764 83 996 59 013 59 830 68 28615 00000 852 1619 SUMMARY OF STATE REVENUE DISTRIBUTION DISTRIBUTION FOR OPERATIONS Continued Public Safety Dept of Public Service Commission Public Welfare Dept of State Institutions Purchases Supervisor of Recreation Commission Revenue State Department Fees Retained by Outside Agents Secretary of State Secretary of StateBldgs andGrds Fund Treasury State Administration Grants to Counties Public Debt Stone Mt Memorial Com Teacher Retirement System University System Veterans Home Commission Veterans Service Office Warm Springs Memorial Commission Waterways Commission Workmens Compensation Board of 1958 4 253 304 71 292 858 21 84 749 211 82 15 482 440 48 163 957 15 5 654 364 25 5 788 467 66 889 401 58 710 836 02 76 500 00 9 317 013 03 100 000 00 7 330 880 90 49 375 309 83 838153 03 68 86419 4 090 79 245 802 99 1959 4 352 345 30 299 554 71 89 536 615 27 15 674 685 01 165 897 55 23 622 46 5 522 928 13 6 066 392 08 889 44910 603 888 86 83 561 72 9 317 013 03 12 935 00 1 576 689 88 8 249 820 59 55 360 07118 55 685 71 806 956 21 89 092 96 5 000 00 248 023 27 Total Distribution for Operations 471 085 703 67 515 807 344 50 DISTRIBUTION OF UNFUNDED COLLECTIONS Comptroller General Forestry Commission Game and Fish Commission Supreme Court Court of Appeals Library Labor Dept ofE S A Milk Commission Properties Commission Public Service Commission Public Health Dept of Public Safety Dept of Revenue Dept of Secretary of State University System Total Distribution Unfunded Collections 5 445 90 50150 98 4527 3877 44 783 80 51155 00 132 88 935 6055 849 65 3375 184 88 1 996 39 8 431 28 30 930 74 10000 60 833 12 60 642 87 23 660 50 209 118 20 293 345 96 23 013 57 16 959 55 11 228 90 50000 192 147 24 344893 Distribution Totals 47127785091 5154624505220 SUMMARY OF STATE REVENUE DISTRIBUTION 1958 1959 BALANCE To State General Fund Cash Balance 1 080 689 33 From State General Fund Cash Balance 6197 677 23 Total 46508017368 51654313985 m 21 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS YEAR ENDED JUNE 30 1959 22 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1959 RECEIPTS GENERAL FUND Revenue Funding Accounts Transfers from Revenue Collecting Units Net 33840729039 Allotments to Spending Units 337 32660106 Surplus Increase in Fiscal Year 1080 689 33 PRIVATE TRUST FUNDS Treas handled as Custodian From Gen Fund to set up Allotments 337 326 601 06 Federal Grants for Educ Dept Vocational Funds 131454751 Educ Dept Voc Rehab Funds 226627478 Educ Dept Natl Defense Ed Funds 189031600 Labor Dept Emp Sec Agency 419612260 Natl Flood Control Fund 22 973 20 Natl Forest Reserve Fund 15081775 Civil Defense Funds 10339377 994444561 Payroll Withholdings Federal Income Tax 43090551 O A S I under Soc Sec Law 5409308 Superior Ct JudgesRet Fund 3779235 Solicitors Gen Ret Fund 2446216 TeachersRet System Deposits 1977920229 Bureau of Safety Responsibility Fund 104 987 22 Land Title Guaranty Fees 23491 367 702 724 19 CASH BALANCE JULY 1 1958 Private Trust Funds Undrawn Budget Allotments 20 Federal Funds for Educ Dept Vocational Funds Educ DeptVoc Rehab Funds Civil Defense Funds Federal Income Tax Superior Court Judges Ret Fund Solicitors General Ret Fund TeachersRet System Deposits 1 Bureau of Safety Responsibility Fund Land Title Guaranty Fund General Fund 740 524 45 56 253 60 9 239 42 206150 68 46 962 16 85 434 64 62 099 39 049 695 31 90 038 35 9 098 18 22 355 496 18 50 626 726 92 72 982 223 10 441 765 636 6223 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1959 PAYMENTS PRIVATE TRUST FUNDS Budget Allotmezits to Spending Units Federal Grants to Educ Dept Vocational Funds Educ Dept Voc Rehab Funds Educ Dept Natl Defense Ed Funds Labor Dept Emp Sec Agency Counties in Natl Flood Control Area Counties in Forest Res Area Department of Defense Civil Defense Funds U S Govt Int Revenue Dept Federal Income Tax Employees Retirement System O A S I under Soc Sec Law Teachers Ret System Withdrawals Bureau of Safety Responsibility 1 132 410 67 2 242 699 61 61 093 31 4 196122 60 22 973 20 150 81775 178122 70 350 296 240 32 7 984 239 84 443 029 67 48 374 08 20 828 897 60 105 408 65 379 706190 16 CASH BALANCE JUNE 30 1959 Private Trust Funds Undrawn Budget Allotments 777088519 Federal Funds for Educ DeptVocational Funds 23839044 Educ Dept Voc Rehab Funds 3281459 Educ Dept Natl Defense Ed Funds 1 829 222 69 Civil Defense Funds 131 421 75 Federal Income Tax 3483800 O A S I under Soc Sec Law 571900 Superior Ot JudgesRet Fund 12322699 Solicitors Genl Ret Fund 86 561 55 Bureau of Safety Responsibility Fd 8961692 Land Title Guaranty Fund 9 333 09 General Fund 10 352 030 21 51 707 416 25 62 059 446 46 44176563662 24 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS SUMMARY INTRODUCTION GENERAL FUND This report takes into consideration all State Revenue collections paid into the State Treasury General Fund revenue refunds paid out of the Treasury and transfers to the various State Agencies for operating costs PRIVATE TRUST FUNDS U S Withholding Tax is a private trust The other accounts reported under this heading are Stateowned and are treated as private trust funds here because accounting control vests in other units the State Treasury acting as banker or custodian The Superior Court Judges Retirement Fund the Solicitors General Retirement Fund and the Land Title Guar anty Fund for which the State Treasury acts as custodian are reported as Public Trust Funds in the audit of the accounts of the Superior Courts of Georgia OTHER FUNDS HANDLED BY THE TREASURY reported in separate audits are Sinking Fund Treasury Operating Account Judicial and Legislative Accounts Housing Authority Board Art Commission Municipal Taxation Committee No change in Fund in fiscal year ended June 30 1959 Oil and Gas Commission Properties Commission CURRENT FUNDED REVENUE Revenue receipts funded into the State Treasury by the various revenue collecting units in the fiscal year ended June 30 1959 amounted to 33840729039 The receipts are compared with those of the two previous fiscal periods as follows YEAR ENDED JUNE 30 1959 1958 1957 Revenue Receipts 338 407290 39 318 520 441 78 315 589 6347725 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ALLOTMENTS TO SPENDING UNITS The 33840729039 revenue receipts together with the balance of 5062672692 in the General Fund at the beginning of the fiscal year made a total of 38903401731 available From these available funds 33732650106 was allotted to the several departments of the State through budget approvals for operating costs in the year and 5170741625 remained as a cash balance in the General Fund on June 30 1959 and will be available for allotment in the next fiscal period The 33732660106 allotted to the various spending units in the year ended June 30 1959 compares with 32471811901 allotments for the previous fiscal year ended June 30 1958 and 31155731042 allotted two years ago REVENUE COLLECTIONS Collections by the Treasury as a revenuecollecting agency in the year ended June 30 1959 amounted to 545141IT and consisted of 49500000 W A Railroad rentals 3499992 Henry Grady Hotel Mansion Site ground rents 454025 from sale of public property 11962 from sale of waste paper 236220 dividends on investments 777125 bond custody fees and 34787 from telephone pay station rents and other sources W A Railroad rental for June 1959 4500000 was not received until July 1959 and will be reflected as a receipt in report for the fiscal year ending June 30 1960 PRIVATE TRUST FUNDS Private Trust Funds held June 30 1959 were 210042772 Federal Grants to the Department of Education 13142175 Federal Civil Defense Funds 3483800 U S Income Tax Withholdings 571900 O A S I under Social Security Law Withholdings 12322699 Superior Court Judges Retirement Fund 8656155 Solicitors General Retirement Fund 8961692 Bureau of Safety Responsibility Fund 933309 Land Title Registration Fund and 777088519 for undrawn budget allotments mak ing a total of 1035203021 GENERAL Books and records of the Treasury Department were found in good con dition all receipts disclosed by examination were properly accounted for and expenditures were within the provisions of State law Appreciation is expressed to the State Treasurer the Assistant State Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year26 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF REVENUE COLLECTION TRANSFERS YEAR ENDED JUNE 30 1959 COLLECTING UNIT Agriculture Department of Banking Department of Comptroller General Entomology Department of Forestry Commission Game and Fish Commission Governor Judicial Supreme Court 854768 Court of Appeals 1896720 Library 592285 Labor Dept ofEmp Sec Agency Milk Commission Georgia Oil and Gas Commission Parks Department of Properties Commission State Public Health Department of Public Safety Department of Public Service Commission Revenue Department of 325 397 440 75 Tax Refunds 3 406 261 26 Secretary of State State Treasury W A Railroad Rentals 49500000 Henry Grady Hotel Ground Rent 34 999 92 RentsTelephone Pay Stations 31187 Use of Public LandsU S Govt 3600 Sale of Waste Paper 11962 Sales of Public Lands Land in Fulton Co W A R R Prop 450000 Landin Coffee County 3025 Land in Pickens County 1000 Bond Custody Fees 777125 Dividends on Stocks 236220 Stone Mountain Memorial Committee Workmens Compensation Board of Net Revenue Receipts to State Treasury From Collecting Units 1 165 554 22 113 491 74 10 752 94610 2500 650 39 1 066 288 80 17750 33 437 73 44 786 29 224 634 27 5000 1950 18 498 84 127116 06 1 166 017 73 224 277 00 321 991179 49 635 924 71 545 141 11 246 60 296 827 31 338 407 290 39 Note June 1959 payment of 4500000 was not received until July 1959 and will be reflected as a receipt in report for the year ending June 30 196027 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1959 SPENDING UNITS Appropriation Agriculture Dept of Operations 1800 000 00 FarmersMkt Development 5000000 Cost of Acquiring Farmers Markets 500 000 00 Spec Livestock Purposes 30000000 Spec Poultry Purposes 10000000 Alcoholism Ga Com on 20000000 Art Commission Ga Audits Department of 17500000 Banking Department of 17500000 Capitol Sq Imp Com Operations 15000000 Capital Outlay 983 419 50 Commerce Dept of 30000000 Comptroller General 47500000 Confederate Pensions Dept of Operations 1500000 Pensions 27500000 Conservation Forestry Commission 190000000 Forest Research Council 12000000 Game and Fish Commission 850000 00 Geology Dept of 15000000 Oil and Gas Commission 600000 Parks Dept of 37500000 Jekyll Island Committee Corrections Dept of OperationsBd Office 15000000 OperationsPrisons 1 750000 00 Defense Dept of 54500000 Education State Bd of Education Operations 13061000000 Capital Outlay 1450000000 University System Operations 2224000000 Eugene Talmadge Memorial Hospital 3 000 000 00 Medical Education Bd 15000000 TeachersRet System 750000000 Entomology Dept of 18500000 Executive Department Operations 13000000 Mansion Allowance 1200000 Contingent Fund 2250000 Budget Balancing Adj ustment Total Allotment 55442483 235442483 971 495 00 921 495 00 150 000 00 650 000 00 275 000 00 575 000 00 100 000 00 84 197 90 284197 90 50000 50000 31 250 00 206 250 00 2 871 59 177 871 59 146 250 00 296 250 00 694 333 37 1 677 752 87 99 757 05 399 757 05 119 569 56 594 569 56 59301 14 406 99 6 885 00 268115 00 278 990 57 2178 990 57 126 031 62 246 031 62 295 333 77 1145 333 77 111 422 00 261 422 00 36000 5 640 00 182 775 72 557 775 72 1 628 852 16 1 628 85216 4 465 05 145 534 95 90 743 78 1 840 743 78 c 8 954 27 536045 73 1 550 000 00 129 060 000 00 23 082 55 14 476 917 45 2 767 500 00 25 007 500 00 3 000 000 00 150 000 00 750 000 00 8 250 000 00 242 332 82 427 332 82 63 250 00 193 250 00 12 000 00 18 105 58 40 605 58 28 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1959 SPENDING UNITS Contd Appropriation Highways State Hwy Dept of Ga Maint of Roads 11 000 000 00 Matching Fed Aid 1910000000 Genl Fund Operations 27 695001 07 Grants to Counties For Roads1945 Act 4 81701303 For Roads1951 Acts 4 500 00000 Historical Commission 10000000 Judicial Supreme Court 261000 00 Court of Appeals 24000000 Superior Courts 71200000 LibraryCourt Reports 25000 00 Judicial Council 5 00000 Labor Dept of Operations 13500000 Employment Security Administration 85000 00 Law Dept of 25000000 Legislative Department General Assembly 850 000 00 Repairs and Equipment 150 000 00 Library State General Operations 3850000 Milk Commission Ga 15000000 Pardons and Paroles Bd of 25000000 Pharmacy Bd of 4000000 Planning Commission Ga Ports State Lands Bldgs Equipments Probation State Bd of 25000000 Public Health Dept of Operations 475000000 OperationsTB San 381000000 Operating Local TB San 300 000 00 Cost of Acquiring E Talmadge Mem Hosp 84000000 OperationsHosp Prog 1 000000 00 Benefits 50000000 Public Safety Dept of 310000000 Public Service Comm 300000 00 Public Welfare Dept of OperationsState Dept 500 000 00 OperationsCounty Depts 1 325000 00 Budget Balancing Adjustment 500 000 00 2 612 206 02 54 225 50 64 000 00 25 000 00 162 881 09 28 01210 25 000 00 105 358 76 548 118 91 28 30 375 00 42 689 78 1 000 00 20 252 50 3 121 495 00 156 406 46 1 300 000 00 400 000 00 300 000 00 1 550 000 00 500 000 00 1 254 898 68 25 000 00 312 00000 Total Allotment 1150000000 19100 000 00 30 307 207 09 4 817 013 03 4 500 000 00 154 225 50 325 000 00 265 000 00 874 881 09 53 012 10 5 000 00 160 000 00 85 000 00 355 358 76 1 398 118 91 150 000 00 38 499 72 180 375 00 292 689 78 39 000 00 20 252 50 3 121 495 00 406 406 46 6 050 000 00 4 210 000 00 840 000 00 2 550 000 00 1 000 000 00 4 354 898 68 300 000 00 525 000 00 1 637 000 0029 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF APPROPRIATION ALLOTMENTS YEAR ENDED JUNE 30 1959 SPENDING UNITS Contdi Appropriation Public Welfare Dept of Benefits 1823700000 OperationsState Insts 1100000000 Bldgs and EquipInsts 100000000 Recreation Commission Ga Revenue Dept of 480000000 Secretary of State Examining Boards 225000 00 Archives and History 10000000 Housing and Safekeeping 3000000 Other Operations 25000000 Public Bldgs and Grounds Operations 150 000 00 Repairs 10000000 State Housing Authority 10 00000 Stone Mountain Memorial Committee Supervisor of Purchases 140 000 00 Treasury State Operations 65000 00 Bond Commrs Office 1000000 InterestPublic Debt Veterans Service Office 74000000 Veterans Home Comm Water Law Revision Commission 20 000 00 Waterways Commission Ga 500000 Workmens Compensation Board of 21000000 Total Appropriations313 864 433 60 Total Adjustments Total Allotments Budget Balancing Adjustment 127 160 85 1 825 000 00 23 622 46 727 329 31 86 116 12 52 731 80 18 089 41 100 543 89 44 492 03 1 576 689 88 26 247 71 8 561 72 12 935 00 16 836 99 11207268 20 000 00 39 160 65 23 462 167 46 Total Allotment 18 364160 85 12 825 000 00 1 000 000 00 23 622 46 5 527 329 31 31111612 152 731 80 48 089 41 350 543 89 194 492 03 100 000 00 10 000 00 1 576 689 88 166 247 71 73 561 72 10 000 00 12 935 00 756 836 99 112 072 68 5 000 00 249 160 65 337 326 601 0630 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1959 NATIONAL FOREST RESERVE FUND Net Forest Area COUNTY Acres Banks 352 Catoosa 6 Chattooga 12537 Dawson 5249 Fannin 96084 Floyd 6491 Gilmer 23483 Gordon 6941 Habersham 42337 Jones 4592 Lumpkin 57135 Murray 35299 Rabun 141839 Stephens 21566 Towns 54688 Union 90732 Walker 15393 White 40851 Whltfleld 11084 Totals 666659 Total Payments For For To Schools Roads Counties 50 50 5 7963 3981 3982 136 68 68 2 836 24 1 41812 1 41812 1187 48 593 74 593 74 21 737 01 10 868 50 10 868 51 1 468 45 73422 734 23 5 312 54 2 656 27 2 656 27 1 570 26 785 13 785 13 9 577 87 4 788 93 4 788 94 1 038 84 519 42 519 42 12 925 61 6 462 80 6 462 81 7 985 67 3 992 83 3 992 84 32 08812 16 044 06 16044 06 4 878 86 2 439 43 2 439 43 12 372 02 6186 01 6186 01 20 526 23 10 26311 10 26312 3 482 35 1 74117 1 74118 9 241 69 4 620 84 4 620 85 2 507 52 1 253 76 1 253 76 150 817 75 75 408 83 75 408 92 Rate Per Acre 0 22622922 Distribution of 15081775 representing National Forest Reserve fees received from United States Treasury for fiscal year ending June 30 1958 based upon the National Forest AreaAcres by counties located in the Chattahoochee National Forest furnished by the United States Department of Agriculture Forest Service from which calculations as above are made the law requiring that the amount be prorated 50 for Schools and 50 for Roads in accordance with the AreaAcres in each County31 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF PAYMENTS TO COUNTIES OF EARNINGS ON FEDERAL LANDS YEAR ENDED JUNE 30 1959 NATIONAL FLOOD CONTROL FUND Total Payments COUNTY to Counties Bartow 7 864 74 Cherokee 5 772 28 Cobb 33356 Columbia 167505 Decatur 113573 Elbert 7500 Floyd 18000 Forsyth 9844 Gwinnett 15670 Hall 158258 Hart 81250 Henry 53325 Lincoln 1 549 37 Lumpkin 3375 McDuffie 17700 Seminole 843 25 Wilkes 15000 Totals 22 973 20 For For Schools Roads 50 50 3 932 37 3 932 37 2 886 14 2 886 14 166 78 166 78 837 52 837 53 567 86 567 87 3750 3750 9000 9000 4922 4922 7835 7835 791 29 791 29 406 25 40625 266 62 266 63 774 68 774 69 1687 1688 8850 8850 421 62 421 63 7500 7500 11 486 57 11 486 63 Payments representing 75 of receipts from Flood Control Lands for fiscal year 1958 ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES JUNE 30 1958 AND JUNE 30 1959 SPENDING UNIT Agriculture Dept ofFarmers Mkt Dev Art Commission Ga Commerce Dept of Confederate Pensions Dept of Operations Pensions Balances 6301958 6301959 41104 41104 142 33 465 21 100 000 00 63 900 00 22 514 87 26 470 00 26 565 00 32 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF SPENDING UNITS ALLOTMENT BALANCES JUNE 30 1958 AND JUNE 30 1959 SPENDING UNIT Balances 6301958 6301959 Conservation Oil and Gas Commission 112267 Corrections Dept of Prisons 11612980 Education State Board of Education Operations 446628331 Capital Outlay 84818000 Executive Department Operations 1573619 Contingent Fund 658718 HighwaysState Hwy Dept Matching Federal Aid 1276730588 Historical Commission Judicial Supreme Court 6753114 Court of Appeals 9201204 Superior Courts 14723977 LibraryCourt Reports 148313 Judicial Council 654291 Law Dept of Legislative Department General Assembly 42 653 67 Repairs and Equipment 20994962 Municipal Taxation Committee 2 225 95 Planning Commission Ga 4947 55 Ports State Lands Bldgs Equip Public Health Dept of OperationsHospitals Program 152877359 Public Welfare Dept of Bldgs and EquipmentInstitutions 46 555 56 Recreation Commission Ga Secretary of State Public Bldgs and GroundsRepairs 89 688 25 State Housing Authority 5 80 Stone Mountain Memorial Committee 75000 00 Treasury State PrincipalPublic Debt 3750500 InterestPublic Debt 500000 Water Law Revision Commission 6 733 00 Waterway Commission Ga Totals2074052445 1 623 41 25 000 00 1 720 Oil 35 1 084 480 00 26 891 04 12 234 00 1 962 979 78 2 500 00 90 45711 82 879 70 69 361 91 3 524 82 9 922 91 2 130 00 67 688 06 55 595 54 2 225 95 1 150 000 00 1 133 381 49 431 43 125 562 44 1195000 15 505 00 11 475 00 6 733 00 500000 7 770 885 1933 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds AbbevilleAbbeville State Bank Acworth Bank of Acworth AdairsvilleBank of Adairsville Adel Adel Banking Co Farmers and Merchants Bank AlleyMontgomery County Bank AlamoWheeler County State Bank AlapahaBank of Alapaha AlbanyBank of Albany Citizens and Southern Bank First State Bank AllentownFour County Bank AlmaAlma Exchange Bank Citizens State Bank Americus Bank of Commerce Citizens Bank Arlington Bostwick Banking Co AshburnAshburn Bank Citizens Bank AthensHubert State Bank Citizens Southern Natl Bank National Bank of Athens AtlantaBank of Georgia Citizens Trust Co First National Bank Regular Account Fed Voc Ed Funds Fed Voc Rehab Funds First National BankWest End Branch Fulton National Bank Regular Account Natl Defense Education Funds Superior Ct JudgesRet Fund Sol Gen Ret Fund Bureau of Safety Responsibility U S Income Tax Acct Fulton Natl BankCandler Bldg Fulton Natl BankPeachtree Road Citz Sou BankMoreland Ave Citz Sou BankNorthwest Branch Citz Sou BankBuckhead Office Citz Sou National Bank Regular Account Fed Civil Def Acct Social Security Acct Citz Sou Natl BankMitchell St Georgia Savings Bank and Trust Co Southside Atlanta Bank Peoples Bank Deposit Balance 27 14 18 31 29 35 57 31 79 79 69 47 57 31 67 69 19 59 27 37 56 90 2 357 5 05000 70000 65000 35000 30000 65000 350 00 00955 450 00 70000 979 91 368 51 00868 169 85 987 42 150 00 20000 196 70 40000 10000 90000 616 88 808 92 90000 11 624 602 87 238 390 44 32 814 59 1 910 65 10 046 234 89 1 829 222 69 123 226 99 86 561 55 89 616 92 34 838 00 6 060 55 7 491 32 4 900 00 7 800 00 6 400 00 2 622117 24 131 421 75 5 719 00 133 993 03 34 700 00 43 000 00 39 500 0034 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds Atlanta Trust Co of Georgia Trust Co of GaBuckhead Office Trust Co of Ga East Atlanta Augusta Oitz Sou National Bank Augusta Cit Sou National Bank First Natl Bank and Trust Co Georgia Railroad Bank and Trust Co Realty Savings Bank Richmond County Bank AustellAustell Bank Avondale EstatesCitz Sou DeKalb Bank Bainbridge Citizens Bank and Trust Co First State National Bank Ball GroundCitizens Bank of Ball Ground BarnesvilleFirst National Bank BaxleyBaxley State Bank BlackshearBlackshear Bank Peoples Bank BlairsvilleUnion County Bank BlakelyBank of Early Blue RidgeFannin County Bank BostonPeoples Banking Co BowdonCommercial Bank BraseltonBraselton Banking Co Bremen Commercial and Exchange Bank Brookhaven DeKalb National Bank Brooklet Farmers and Merchants Bank BrunswickAmerican National Bank First National Bank State Bank and Trust Co BuchananHaralson County Bank Buena Vista Buena Vista Loan and Savings Bank BufordBuford Commercial Bank ButlerCitizens State Bank ByromvilleBank of Byromville Cairo Cairo Banking Co Citizens Bank CalhounCalhoun National Bank CamillaBank of Camilla Planters and Citizens Bank CantonBank of Canton Etowah Bank CarrolltonPeoples Bank West Georgia National Bank Carters villeCartersville Bank First National Bank CedartownCommercial National Bank Liberty National Bank Chatsworth Cohutta Banking Co ChickamaugaBank of Chickamauga Deposit Balance 2 773 241 76 25 000 00 22 602 00 86 300 00 48 400 00 91 800 00 306 952 69 43 200 00 34 100 00 26 400 00 19100 00 53 100 00 56 335 78 28 670 00 40 515 91 41 79312 39 621 06 41 927 06 29100 00 38 000 00 59 800 00 15 200 00 27 600 00 39100 00 38 800 00 21 700 00 24 900 00 114 909 01 114 179 89 27 000 00 41 284 38 55 781 68 39 900 00 52 08718 26 400 00 48 712 70 64 000 00 31 089 83 63 543 97 65 180 77 49 621 83 45 700 00 50 781 84 40 200 00 35 08318 52 603 77 61 650 51 48100 00 37 258 52 34 400 00 MSTATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds ClarkesvilleHabersham Bank ClaxtonClaxton Bank Tippins Banking Co ClaytonBank of Clayton ClevelandPeoples Bank CochranCook Banking Co State Bank of Cochran College ParkBank of College Park ColquittCitizens Bank ColumbusColumbus Bank and Trust Co First National Bank Fourth National Bank ComerMerchants and Farmers Bank CommerceFirst National Bank Northeastern Banking Co ConcordConcord Banking Co ConyersBank of Rockdale CoolidgeFarmers and Merchants Bank CordeleFirst State Bank CorneliaCornelia Bank First National Bank CovingtonBank of Covington and Trust Co CrawfordCommercial Bank CrawfordvillePeoples Bank CummingBank of Cumming CuthbertCitizens Bank DahlonegaBank of Dahlonega DallasFirst National Bank DaltonBank of Dalton First National Bank Hardwick Bank and Trust Co DanielsvilleBank of Daniels ville Darien The Darien Bank DawsonBank of Dawson Bank of Terrell DawsonvilleDawson County Bank DecaturFirst Natl Bank of AtlantaDecatur Br Fulton National BankDecatur Br Glenwood National Bank DoerunToney Brothers Bank DonalsonvilleCommercial State Bank Merchants and Farmers Bank DouglasCoffee County Bank Farmers Bank Douglasville Commercial Bank DublinCitizens and Southern Bank Farmers and Merchants Bank Morris State Bank Dudley Bank of Dudley 35 Deposit Balance 27 100 00 32 900 00 47 064 16 38 400 00 39 700 00 50 100 77 26 878 32 27 200 00 44 589 59 117 600 00 141 318 74 123 800 00 21 900 00 32 300 00 31 400 00 26 400 00 59 500 00 21 400 00 35 568 18 38 658 05 19 855 38 43 700 00 29 100 00 41 200 00 58 400 00 42101 94 56 300 00 34 468 18 44 700 00 64 148 08 45 784 79 32169 48 37 000 00 61 707 00 43 229 70 31 600 00 120 916 60 7 191 37 23 100 00 32 600 00 48 458 60 32 746 91 61 500 00 5510000 37 948 13 50 700 00 69 033 86 42 000 00 43 097 89STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bondsi Duluth Bank of Duluth Eastman Bank of Eastman Citizens Clearing Bank East Point Bank of Fulton County Citizens and Southern Bank Eatonton Farmers and Merchants Bank Peoples Bank Edison Bank of Edison Elberton First National Bank Granite City Bank Ellaville Bank of Ellaville Ellijay Bank of Ellijay Emory UniversityCitz Sou Emory Bank Falrbum Fairburn Banking Co Fayetteville Farmers and Merchants Bank FinleysonBank of Finleyson FitzgeraldPirst State Bank Natl Bank of Fitzgerald FolkstonCitizens Bank Forest ParkBank of Forest Park ForsythCitizens Bank Farmers Bank Monroe County Bank Fort Benning Natl Bank of Fort Benning Fort Games Fort Gaines Banking Co Fort Valley Bank of Fort Valley Franklin Bank of Heard County GainesvilleCitizens Bank First National Bank Gainesville Natl Bank Gibson Bank of Gibson GlennvilleCitizens Bank Glennville Bank Gordon Gordon Bank Gray Bank of Gray Greensboro Bank of Greensboro Citizens Bank Greenville Greenville Banking Co Griffin Commercial Bank and Trust Co State Bank HaddockJones County Bank HahiraCitizens Bank Commercial Banking Co Hapeville Citizens Bank Harlem Bank of Columbia County Hartwell Citizens Banking Co Hawkinsville Planters Bank Pulaski Banking Co Hazlehurst Bank of Hazlehurst Deposit Balance 23 500 00 49 347 05 33 300 00 55 300 00 9 000 00 34 843 76 32184 59 32 965 11 54 900 00 49 614 61 46 286 15 33 810 67 7100 00 31 300 00 40 900 00 27100 00 67 226 83 79 84418 42 000 00 44 700 00 38 860 27 39 200 00 41 068 28 29 200 00 32100 00 52 000 00 43 780 13 45 000 00 61 100 00 68 718 85 32 000 00 50 649 67 38193 07 31 500 00 32 765 01 39 656 92 38 600 00 42 283 27 75 942 70 52 100 00 37 100 00 27 000 00 26 100 00 19 200 00 48 700 00 45 638 50 59 200 00 32 950 00 36 500 0037 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds I HiawasseeBank of Hiawassee HinesvilleHinesville Bank HomervilleEmpire Banking Co IrwintonWilkinson County Bank JasperJasper Banking Co JeffersonFirst National Bank Jesup American National Bank Wayne State Bank Jonesboro Bank of Jonesboro KingslandState Bank of Kingsland LaFayetteBank of LaFayette LaGrangeCitizens and Southern Bank LaGrange Banking Company Lakeland Farmers and Merchants Bank LavoniaNortheast Georgia Bank LawrencevilleBrand Banking Co First National Bank LeesburgState Bank of Leesburg Lenox Bank of Lenox LexingtonCitizens Banking Co LincolntonFarmers State Bank LithoniaPeoples Bank Locust GroveFarmers Bank LogansvilleBank of Logansville LouisvilleFirst National Bank Lumber CityBank of Lumber City LumpkinFarmers State Bank LuthersvilleLuthersville Banking Co LyonsPeoples Bank McDonoughFirst National Bank McRaeMerchants and Citizens Bank MaconCity Bank and Trust Co Citizens and Southern Bank First Natl Bank and Trust Co MadisonBank of Madison First National Bank ManchesterBank of Manchester Farmers and Merchants Bank Mansfield Bank of Mansfield Marietta Cobb Exchange Bank First National Bank Marietta Commercial Bank MarshallvilleThe Citizens Bank Georgia Banking Co MeigsBank of Meigs MetterMetter Banking Co MidvilleBank of Midville MilanBank of Milan Deposit Balance 34 048 98 45 722 69 33 657 20 42 700 00 43 900 00 39 663 39 32194 33 47 000 00 47 523 56 59 834 83 34 321 14 66 500 29 70 000 00 31 300 00 49141 58 45 583 88 54 771 40 39 082 50 31 400 00 45 600 00 65 400 00 40 300 00 21 500 00 32 000 00 43 700 00 22 000 00 37 977 40 33 000 00 57 100 00 61 396 74 40 900 00 126 200 00 117 700 00 132 393 12 47 700 00 52 671 22 54 770 12 30 700 00 21 500 00 44 700 00 79 231 30 6670000 21 600 00 19 500 00 32150 00 35 906 44 32 600 00 25 700 0038 STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds MilledgevilleExchange Bank Merchants and Farmers Bank Milledgeville Banking Co MolenaBank of Molena MonroeFarmers Bank National Bank of Monroe MontezumaCitizens National Bank Montezuma Banking Co MonticelloFarmers National Bank First National Bank MoultrieMoultrie Banking Co Moultrie National Bank Mount VernonMount Vernon Bank NashvilleCitizens Bank United Banking Co NewingtonBank of Newington NewnanCitizens and Southern Newnan Bank Manufacturers National Bank NewtonBaker County Bank NichollsNicholls State Bank NorcrossBank of Norcross OchlochneeBank of Ochlochnee Ocilla Bank of Ocilla First State Bank OglethorpeBank of Oglethorpe PattersonPatterson Bank PearsonCitizens Exchange Bank PelhamFarmers Bank of Pelham Pelham Banking Co PembrokePembroke State Bank perryPerry Loan and Savings Bank Pine MountainFarmers and Merchants Bank PinehurstBank of Pinehurst PittsPitts Banking Co QuitmanBank of Quitman Citizens National Bank Reidsville Tattnall Bank RentzRentz Banking Co ReynoldsCitizens State Bank RhineWilliams Banking Co RichlandRichland Banking Co RinggoldBank of Ringgold RobertaCrawford County Bank RochelleRochelle State Bank RockmartRockmart Bank Rome First National Bank National City Bank Rome Bank and Trust Co RoswellRoswell Bank Deposit Balance 42 475 06 43 600 00 46 800 00 26 500 00 34 761 55 41 029 89 51 000 00 42 900 00 37 200 00 36 874 18 44 57612 46 928 52 47 582 00 50 963 11 33 750 07 19 300 00 55 300 00 51 066 42 26 498 27 21 400 00 26 200 00 27 350 00 24 200 00 47 705 46 42 793 38 27100 00 29 252 75 37 000 00 46 800 00 27 538 29 46 005 85 35 353 40 27 000 00 29 900 00 44136 46 44 842 79 37 669 53 20 700 00 33 700 00 20 500 00 47 800 00 42 900 00 43 671 59 42 200 00 37 200 00 93 851 58 103 045 33 122 588 07 49 200 00STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds RoystonTriCounty Bank RutledgeBank of Rutledge St MarysSt Marys State Bank St SimonsSt Simons Bank SandersvilleGeo D Warthen Natl Bank SardisBank of Sardis SavannahAtlantic Savings Trust Co The Carver Savings Bank Oitiz Sou National Bank Georgia State Savings Bank Industrial Savings Bank Liberty Natl Bank and Trust Co Savannah Bank and Trust Co SenoiaFarmers and Merchants Bank Shady DaleCitizens Bank SharonBank of Sharon ShellmanFirst State Bank SmyrnaBank of Smyrna Social CircleSocial Circle Bank SopertonBank of Soperton SpartaBank of Hancock County StapletonBank of Stapleton StatesboroBulloch County Bank Sea Island Bank Stone MountainBank of Stone Mountain SummervilleFarmers and Merchants Bank SwainsboroCentral Bank Citizens Bank SylvaniaBank of Screven County Farmers and Merchants Bank SylvesterBank of Worth County Sylvester Banking Co TalbottonPeoples Bank TallapoosaWest Georgia Bank TaylorsvilleBank of Taylorsville TempleBank of Temple TennilleTennille Banking Co ThomastonBank of Upson Citizens and Southern Bank ThomasvilleBank of Thomas County Commercial Bank ThomsonBank of Thomson First National Bank TiftonBank of Tifton Citizens Bank Farmers Bank TignallBank of Tignall ToccoaBank of Toccoa Citizens Bank 39 Deposit Balance 42 100 00 41 900 00 26 300 00 35 000 00 41 200 00 22100 00 133 800 00 6 600 00 130 600 00 146 500 00 51 200 00 92 400 00 209109 56 22 000 00 42 000 00 49 500 00 33 900 00 38 100 00 57 100 00 52 100 00 49 900 00 29100 00 53 517 00 49 100 00 19 200 00 45 434 90 69 700 00 43 600 00 50 740 67 37 800 00 53117 65 43 016 16 50 900 00 32 900 00 25 700 00 21 500 00 50 000 00 40 300 00 43 816 27 50 491 33 51 682 92 44 000 00 52 300 00 46 532 60 41 892 28 40 445 67 26 300 00 39 330 69 37 779 17to STATE TREASURY TREASURY FUNDING AND CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1959 BANK Secured by Depository Bonds I TrentonBank of Dade TuckerBank of Tucker Twin City Durden Banking Co UnadillaExchange Bank Union PointBank of Union Point Farmers Bank Valdosta citizens and Southern National Bank First National Bank First State Bank VidaliaDarby Banking Co Vidalia Banking Co ViennaCitizens Bank Villa Rica Bank of Villa Rica WadleyBank of Wadley Warner RobinsBank of Warner Robins Citizens State Bank WarrentonCitizens Bank Washington Farmers and Merchants Bank Washington Loan and Banking Co Way crossCommercial Bank First National Bank Southern Bank WaynesboroBank of Waynesboro First National Bank West PointFirst National Bank WillacoocheePeoples Bank WinderBank of Barrow Peoples Bank Woodbine Camden County State Bank Woodbury Woodbury Banking Co WoodlandWoodland Bank WoodstockBank of Woodstock Wrightsville Bank of WrightsvMe Exchange Bank ZebulonBank of Zebulon Deposit Balance 32 000 00 32 200 00 32100 00 34 000 00 50 500 00 48 300 00 51 729 80 77 109 55 54 600 00 45 427 64 47 700 00 52 029 64 30 000 00 21 765 04 56 000 00 45 300 00 49 300 00 44 300 00 58 093 63 59 058 09 65 296 89 51 200 00 55 581 81 41 548 53 36 800 00 21 300 00 57 200 00 43 600 00 27 928 26 35 045 86 25 959 80 52 300 00 54 800 00 41 200 00 38 900 00 Subtotal 4856364087 CashinVault 7250000p Cash in Drawer Counter 1289322 Checks for Deposit In Drawer 59 989 47 145 382 69 Other Checks for Deposit 1335042290 1349580559 Total Treasury Funding and Custody Accts 62 059 446 4641 BUDGET FUNDS RECEIPTS AND PAYMENTS OF SPENDING AGENCIES 42 ALL STATE SPENDING UNITS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 28496443360 831386443360 Budget Balancing Adjustments Lapses 39 753 68541 231646 Total Appropriations 32471811901 33732660106 Revenues Retained for Operations Taxes 594917896 623012918 Grants U sV Government 107769 80818 133 765 447 36 Grants Counties and Cities 411189218 499814612 Donations 299302476 406334964 Earnings from Services 2528646052 2926534457 Transfers from Public Trust Funds 25722006 15832657 Total Revenues Retained 146 367 584 66 178 480743 44 Total Income Receipts 47108570367 51580734450 NONINCOME Public Trust Funds Unemployment Compensation Tax 22004 269 58 23 923 909 88 U S Treas Interest on Comp Tax Fund 3 932 218 77 3 673 379 75 U S Treas Fed Emp Benefits 236789201 252908170 Gifts Contributions 1891279419 2063052470 Income 466067827 638695226 Transfers to Budget Funds 25722006 158 326 57 InvestmentsW4W18 J495 Total Public Trust Funds Receipts52 534994 94 57466017 61 Private Trust Funds 2856723509 3304929973 State Revenue Collections Unfunded 192147 24 344 893 98 Total NonIncome Receipts 81 294 377 27 90170 423 36 CASH BALANCES JULY 1st BudgetFunds9556269747 9750750923 Public Trust Funds 15324308827 14630821132 Private Trust Funds 244693220 286454718 State Revenue Collections Unfunded 526107 61 718 254 85 Sinking Funds 376000 J 6MUJ0 Total Cash Balances825181643055 24743612758 Totals 80419651149 85341389544ALL STATE SPENDING UNITS 43 PAYMENTS 1958 1959 EXPENSE Personal Services 8213269041 8907749303 Travel 422320492 418218540 Supplies Materials 2055067141 1958517533 Communication 141110782 154723248 Heat Light Power Water 199446557 223740615 Publications Printing 202352768 216116324 Repairs 268807654 1855 16882 Rents 20854672 11 17938 14759 Insurance 23592913 131454043 Indemnities 38998511 35463048 Interest Fixed Debt 646000 Pensions Benefits 9049776145 10002268312 Grants to Civil Divisions 148031495 38 161 676 952 24 Equipment 429341015 402059605 Miscellaneous 47011091 7255998 Total Expense Payments37979710859 40590727438 OUTLAYS Lands Improvements Personal Services 974608236 1002887776 Travel 68100765 73502831 Supplies Materials 337501741 255542422 Communication 2474748 2929284 Heat Light Power Water 661605 889093 Publications Printing 285206 298385 Repairs 50902758 43869396 Rents 3022390 19867734 Insurance 113792 382478 Pensions Benefits 59526956 62970301 Contracts 6491386853 8899888633 Miscellaneous 183096215 219098361 Equipment 762697067 685062329 Total Outlay Payments89 343 783 32 112 671 890 23 NONCOST Public Trust Funds Investments 1979528196 2525994439 Expense Objects of Trust 1204752 852742 Pensions Benefits 3966254241 3586155127 Total Public Trust Funds 5946987189 6113002308 44 ALL STATE SPENDING UNITS PAYMENTS Continued 1958 1959 NONCOST Continued Private Trust Funds2814962011 3142134319 Fixed Debt General Bonds 2200000 Total NonCost Payments 8761949200 9257336627 CASH BALANCES JUNE 30th Budget Funds9750750923 9473568912 Public Trust Funds 14630821132 14264420585 Private Trust Funds 286454718 449250372 State Revenue Collections Unfunded 718 254 85 373 36087 Sinking Fund3760500 eOOO Total Cash Balances24743612758 24226136456 Totals 80419651149 8534138954445 FEDERAL INCOME TAX ALL STATE UNITS46 ALL STATE UNITS FEDERAL INCOME TAX RECEIPTS 1958 1959 NONINCOME Private Trust Funds Federal Tax Withheld Departments Institutions5168 661 39 5 778 684 95 University System 399359453 346353335 8 163 355 83 9 343 307 30 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 6355393 4931148 University System 16306479 11062353 23561773 15993501 8 387 873 54 9 403 142 31 PAYMENTS NONCOST Private Trust Funds Federal Tax to U S Government Departments Institutions518290374 579045931 University System304503579 338835539 8 337 938 53 9 078 814 60 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 4931148 3753713 University System 11063353 38579059 15993501 33333771 8 387 873 54 9 403 143 31 47 ANALYSIS BY STATE UNITS UNITED STATES INCOME TAX ACCOUNTS Cash Cash Balance Receipts Payments Balance July 1 Withhold ToU S June 30 State Unit 1958 ings Gov 143 390 70 1959 Agriculture Dept of 143 390 70 Alcoholism Commission 20 48410 20 48410 Audits Dept of 25 12315 25 123 15 Banking Dept of 14 715 85 14 715 85 Commerce Dept of 12 235 87 12 235 87 Comptroller General 38 688 83 38 688 83 Confederate Pensions 1 664 80 1 664 80 Corrections Dept of 91 191 33 91 191 33 Defense Dept of 122785 33 433 35 34 780 45 119 25 Education Dept of 133 818 73 133 818 73 School for the Deaf 11 022 59 11 022 59 Acad for the Blind 19 894 55 19 894 55 No Ga Voc School 31 001 90 31001 90 So Ga Voc School 21 598 40 21 598 40 EmployeesRet System 12 878 25 12 063 25 815 00 Entomology Dept of 15049 50 15049 50 Forest Research Council 2 308 60 2 308 60 Forestry Commission 181 332 04 181 332 04 Game and Fish Commission 66 705 91 66 705 91 Geology Dept of 7137 40 7 137 40 Governors Office 16 98813 16 988 13 Highway Dept 1 650 824 90 1 650 824 90 Historical Commission 6 810 88 6 810 88 Judicial System Supreme Court 47310 1 892 40 1 419 30 946 20 Court of Appeals 643 30 7 684 60 7 694 60 633 30 Library State 3195 40 3 195 40 Labor Department of Administration 33 806 30 33 806 30 Employ Security Agency 399 569 99 399 569 99 Law Department of 35 416 30 35 416 30 Medical Education Board 1 065 60 1 065 60 Milk Commission 11 028 90 25176 05 11 028 90 25176 05 Pardons and Paroles Bd of Parks Department of 21 952 40 21 955 40 3 00 Personnel Board 22 383 60 22 383 60 Pharmacy Board of 3 813 60 3 813 60 Planning Commission 3 930 10 393010 Probation State Bd of 32 709 82 32 709 82 Public Health Dept of 396 856 50 396 856 50 Battey State Hospital 4140 207 218 76 207182 36 5 00 Public Safety Dept of 249 311 06 249 311 06 Public Service Commission 29 660 15 29 66015 48 ANALYSIS BY STATE UNITS UNITED STATES INCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1958 Public Welfare Dept of Administration Confed SoldiersHome Training School for Girls Training School for Girls Colored School for Mental Defec Training School for Boys Training School for Boys Colored Milledgeville State Hosp Factory for the Blind Purchases Supv of Recreation Commission Revenue Dept of Secretary of State 2170 Secretary of State Bldgs and Grounds Fund State Treasury Administration 878 9 EducationVocational 497 85 EducationVoc Rehab 906490 Educ C S S Salaries 436840 General Assembly 16757 43 Housing Authority 3260 CourtsSupreme 370588 Ct of Appeals 2 63540 Superior 902080 Oil and Gas Com Stone Mt Memorial Com 3800 Teacher Retirement Sys 70 VeteransService Office 1500 Warm Springs Mem Com 107 Workmens Compensation Board of TotalsDepartments Institutions 4931148 Receipts Withhold ings B 107067 56 1 37216 13 840 87 1 539 38 75 950 82 30 235 00 7 933 90 474 660 49 19 337 54 16 809 17 1 380 10 374 077 54 60 605 70 9 088 45 Payments ToU S Gov 107 067 56 1 372 16 13 840 87 1 539 38 75 950 82 30 235 00 7 933 90 474 585 99 19 337 54 16 809 17 1 38010 374 051 94 60 627 40 9 088 45 Cash Balance June 30 1959 7450 2560 10758 30 10 730 80 906 40 14 754 30 14 754 95 497 20 121 782 28 120153 78 10 693 40 62 909 45 61 791 35 5 486 50 32 99714 48 097 02 1 657 55 358 60 391 20 45 423 30 45 296 83 3 832 35 31 628 33 31 578 33 2 685 40 109 941 81 109 883 41 9 079 20 35200 35200 305 80 343 80 9 074 90 9 074 90 70 68 568 99 68 553 99 3 255 85 2 925 85 331 07 27 703 93 27 703 93 5 778 684 95 5 790 459 31 37 53712 49 ANALYSIS BY STATE UNITS UNITED STATES INCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1958 University System Regents Central Office Agri Ext Serv Athens 2286793 Ga Exp Sta Experiment Coastal Plain Exp Sta Tifton Albany State Col Albany Ft Valley State Col Ft Valley Savannah State Col Savannah Ga S W Col Americus Augusta College Augusta Middle Ga Col Cochran Columbus Col Columbus So Ga Col Douglas Armstrong Col Savannah Ab Baldwin Ag Col Tifton Univ of Ga Athens 86 396 49 Inst of Tech Atlanta 2 012 42 Col of Bus Adm Atlanta 414 Med Col of Ga Augusta 657 45 West Ga Col Carrollton No Ga Col Dahlonega Ga St Col for Women Milledge ville Ga Teach Col Statesboro ValdostaSt Col Valdosta Cash Receipts Payments Balance Withhold ToU S June 30 ings Gov 17 211 90 1959 i 17 211 90 305 046 09 302 463 82 25 450 20 95 982 02 95 982 02 40 484 35 40 484 35 42 235 70 42 235 70 72 930 90 72 930 90 70 286 25 70 286 25 23 791 00 23 791 00 17 345 60 17 345 60 22 871 54 22 871 54 12 114 35 9 651 60 2 462 75 20 494 68 20 494 68 17 137 34 17152 28 1494 24 955 30 24 955 30 770 307 34 757 954 73 98 749 10 974 919 31 853 862 97 123 068 76 232 027 30 232 025 66 578 423 71216 386 985 77 36 068 94 32 097 24 32 097 24 51 761 63 51 761 63 80 709 03 80 709 03 75 297 74 75 297 74 39 803 58 39 803 58 TotalsUniv System11062353 346352235 328835529 2857901 TotalsState Govt 159 93501 9 242 207 30 9 078 814 60 323 327 7151 RETIREMENT CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES 52 TEACHERS RETIREMENT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1958 1959 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions 386520 441181 University System 92981495 107116889 933 68015 1 075 580 70 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 21050 22800 University System 5607910 4176503 5628960 4199303 98996975 111757373 PAYMENTS NONCOST Private Trust Funds To Teachers Retirement System Departments Institutions 384770 443016 University System 94412902 102085166 947 976 72 1 025 281 82 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 22800 20965 University System 4176503 9208226 4199303 9229191 989 969 75 1117 573 7353 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO TEACHERS RETIREMENT SYSTEM Cash Cash Balance Receipts Payments Balance July 1 Withhold To T R June 30 State Unit 1958 ing System 4 430 16 1959 Education Dept of A 22800 441181 20965 University System Regents Central Office 5 458 33 5 458 33 Agri Ext Serv Athens3 10 649 79 139 071 75 138 227 53 1149401 Ga Exp Sta Experiment 30 905 70 30 905 70 Coastal PL Exp Sta Tifton 12 377 49 12 377 49 Albany St Col Albany 19 269 04 19 269 04 Ft Valley State Col Ft Valley 28 247 87 28 247 87 Savannah State Col Savannah 2 25 24 546 87 24 546 87 2 25 Ga S W Col Americus 7 227 25 7 227 25 Augusta College Augusta 5 692 08 5 692 08 Middle Ga Col Cochran 7 381 45 7 381 45 Columbus Col Columbus 4 749 85 3 792 35 957 50 So Ga Col Douglas 7 457 62 7 457 62 Armstrong Col Savannah 5 574 85 5 574 85 Ab Baldwin Ag Col Tifton 8 627 25 8 627 25 Univ of Ga Athens 31 243 05 252 934 55 249 685 04 34 492 56 Inst of Tech Atlanta 273 20615 234 463 80 38 742 35 Col of Bus Adm Atlanta 71 824 07 71 824 07 Med Col of Ga Augusta 125 56 75 231 78 68 703 93 6 402 29 West Ga Col Carrollton 10 376 37 10 376 37 No Ga Col Dahlonega 16 581 80 16 586 00 4 20 Ga St Col for Women Milledgeville 24 647 88 24 647 88 Ga Teach ColStatesboro 26 286 89 26 286 89 Valdosta St Col Valdosta 13 492 00 13 492 00 TotalsUniv Systems 41 76503 1 071 168 89 1 020 851 66 92 082 26 TotalsState Govt 41 99303 1 075 580 70 1 025 281 82 9229191 54 EMPLOYEES RETIREMENT SYSTEM CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1958 1959 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions2 237036 26 2 330 722 04 University System 287783 278540 2 239 914 09 2 333 507 44 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 8193859 10311933 University System 11650 13049 8205509 10324982 2 321 96918 2 436 757 26 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Departments Institutions2 215 855 52 2 328 218 23 University System 286384 280689 2 218 719 36 2 331 02512 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 10311933 10562314 University System 13049 10900 10324982 105732 14 2 321 96918 2 436 757 2655 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Balance July 1 State Unit 1958 Agriculture Dept of Alcoholism Comm Audits Dept of Banking Dept of Commerce Dept of 825 Comptroller General Corrections Dept of Defense Dept of Education Dept of 473090 School for the Deaf Academy for the Blind North Ga Voc Sch 90020 South Ga Voc Sch 69970 Employees Ret System Entomology Dept of Forestry Commission Game and Fish Com General Assembly Geology Dept of Governors Office Highway Dept 5611722 Judicial System Supreme Court Court of Appeals 17530 Library State Labor Dept of Administration Employ Security Agency Law Dept of Milk Commission Pardons and Paroles Bd of Parks Dept of 30758 Personnel Board Pharmacy State Bd of Probation State Bd of Public Health Dept of Battey State Hospital Public Safety Dept of Public Service Commission Public Welfare Dept of All Units 4017393 Purchases Supv of Revenue Dept of Secretary of State 525 Cash Receipts Payments Balance Withhold To E R June 30 ing System 65 441 44 1959 65441 44 5553 60 5 553 60 7 298 20 7 298 20 5 250 84 5 250 84 2 891 60 2 899 85 10 406 60 10 406 60 6 415 40 6 415 40 6 26115 6 26115 108 60611 108 091 72 5 245 29 14 420 25 14 420 25 9 33410 9 33410 11 554 00 11 549 80 90440 9 271 43 9 231 03 74010 4 312 80 4 312 80 5 879 71 5 879 71 59 647 00 59 647 00 27 961 35 27 961 35 650 22 650 22 2 337 80 2 337 80 4 645 75 4 645 75 713 754 61 714 493 34 55 378 49 511 20 634 80 123 60 215116 2158 66 167 80 589 62 589 62 4 779 96 4 779 96 140196 37 140196 37 11 006 21 11 006 21 4 587 31 4 587 31 10 007 68 10 007 68 5 107 55 5 520 25 10512 6 337 54 6 337 54 821 70 821 70 9 707 53 9 707 53 127 44018 127 440 18 93 095 76 93 095 76 131 026 58 131 026 58 9 004 22 9 004 22 504 432 93 501 50418 43 102 68 4 248 58 4 248 58 128 581 29 128 573 49 780 17 388 89 17 39414 56 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS TO EMPLOYEES RETIREMENT SYSTEM Cash Cash Balance Receipts Payments Balance July 1 Withhold To E R June 30 State Unit 1958 ings System 1959 Secretary of StateBldgs and Grounds 303203 303203 State TreasuryA dm 85842 85842 Teacher Ret System 310890 310890 VeteransService Office 100 2326893 2327793 800 Warm Springs Mem Com 60910 29580 31330 Workmens Compensation Board of 692844 692844 TotalDepartments Institutions10311933 233072204 232821823 10562314 University System Coastal Plain Exp Sta Tifton 18408 18408 Savannah State College Savannah 10440 10440 University of Georgia Athens 3970 36361 38191 2140 Ga Inst of Tech Atlanta 85821 85821 Valdosta State College Valdosta 10500 10500 Medical College of Ga Augusta 9079 105120 105439 8760 No Ga Col Dahlonega 11890 11890 13049 278540 280689 10900 10324982 233350744 233102512 1057321457 EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1968 1959 NONINCOME Private Trust Funds Member Contributions Withheld Departments Institutions 61527504 86102934 University System 55632809 64912021 1 171 60313 1 510149 55 CASH BALANCES JULY 1st Private Trust Funds Departments Institutions 11955274 12534177 University System 8194389 5761980 20149663 18296157 1 373 099 76 1 693 111 12 PAYMENTS NONCOST Private Trust Funds To Employees Retirement System Trustee Departments Institutions 60948601 83831373 University System 58065218 63287089 119013819 1 471184 62 CASH BALANCES JUNE 30th Private Trust Funds Departments Institutions 12534177 14805738 University System 5761980 7386912 18296157 22192650 1 373 099 76 1 693 111 1258 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Balance July 1 State Unit 1958 Agriculture Dept of Alcoholism Commission Audits Dept of Banking Dept of Commerce Dept of Comptroller General 102372 Corrections Dept of 22584 Defense Dept of Education Dept of 469699 School for the Deaf Academy for the Blind North Ga Voc Sch 155619 South Ga Voc Sch 87139 EmployeesRet System Entomology Dept of Forestry Commission Game and Fish Commission General Assembly Geology Dept of Governors Office Highway Dept 7125050 Judicial System Supreme Court 3570 Court of Appeals 15279 Library State Labor Dept of Administration Employ Security Agency Law Dept of Milk Commission Pardons and Paroles Bd of 53508 Parks Dept of 68028 Personnel Board Pharmacy State Bd of Probation State Bd of 135011 Public Health Dept of Public Health Dept of Battey State Hospital Public Safety Dept of Public Service Commission Public Welfare Dept of All Units 2705050 Cash Receipts Payments Balance Withhold To E R June 30 ings System 30 597 37 1959 5 30 597 37 2 855 98 2 855 98 1 124 80 1124 80 1 290 45 1 290 45 1 207 36 1 207 36 4 922 94 5 946 66 913 43 851 91 28736 1 929 51 1 929 51 30 474 63 29 673 49 5 498 13 5 680 64 5 680 64 2 267 52 2 267 52 5 728 78 5 514 28 1 770 69 3 565 35 3 362 88 1 073 86 95019 95019 2 032 80 2 032 80 23 478 68 23 478 68 15 007 03 15 007 03 684 86 684 86 367 79 367 79 1161 15 1 161 15 290 863 73 284 398 92 77 715 31 150 78 146 79 3969 580 78 544 95 188 62 476 71 476 71 528 09 528 09 35 669 03 35 669 03 2 26117 2 261 17 1 233 67 1 233 67 2 65012 2 457 16 728 04 3 118 07 3 798 35 1 539 67 1 539 67 553 08 553 08 6 454 45 6 067 32 1 737 24 37 24312 37 24312 45 617 97 45 617 97 29151 80 29151 80 t 2 691 20 2 691 20 123 441 33 114 842 53 35 649 30 59 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW Cash Cash Balance Receipts Payments Balance July 1 Withhold To E R June 30 State Unit Purchases Sup v of 1958 ings System 1 828 75 1959 1 828 75 Revenue Dept of 1590890 62 328 43 60 812 00 1742533 Secretary of State 6 183 31 6 183 31 Secretary of StateBldgs and Grounds 1 999 15 1 99915 State Treasury Administration Employee Contr 498 98 321 48 177 50 Employer Contr 498 98 321 48 177 50 General Assembly Employee Contr 684 86 542 63 142 23 Employer Contr 684 38 542 61 14177 CourtsAll Units Employee Contr 25 862 91 23 322 91 2 540 00 Employer Contr 25 862 97 23 322 97 2 540 00 Teacher Retirement System 696 23 696 23 Veterans Service Office 378 10 121 81 1012317 242 Warm Springs Mem Comm 428 49 206 10 222 39 Workmens Comp Bd of TotalsDepts InstsJ University System 2 884 06 2 884 06 125 341 77 861 029 34 838 313 73 148 057 38 Regents Central Office 1 796 06 1 796 06 Agri Ext Serv AthensS 3 656 08 15 473 36 15 059 41 4 070 03 Ga Exp Sta Experiment 17 830 79 17 830 79 Coastal Plain Ex Sta Tifton 9 855 00 9 855 00 Albany State Col Albany 9 272 87 9 272 87 Ft Valley State Col Ft Valley 419 14 208 82 14 208 82 419 Savannah St Col Savannah 4 066 41 12 07819 11 366 97 4 777 63 Ga S W Col Americus 4 623 22 4 623 22 Augusta College Augusta 3 339 73 3 339 73 Middle Ga Col Cochran 1 810 27 8 660 50 7 601 51 2 869 26 Columbus Col Columbus 2 353 48 2 353 48 So Ga College Douglas 4 679 30 4 679 30 Armstrong Col Savannah 3 058 86 3 058 86 Ab Baldwin Ag Col Tifton 4 836 21 4 836 21 Univ of Ga Athens 34 584 14 257 547 49 249 649 37 42 482 26 60 ANALYSIS BY STATE UNITS EMPLOYEES CONTRIBUTIONS FOR OLDAGE AND SURVIVORS INSURANCE UNDER THE SOCIAL SECURITY LAW State Unit University System Contd Inst of Tech Atlanta Col of Bus Adm Atlanta Med Col of Ga Augusta West Ga Col Carrollton No Ga Col Dahlonega Ga St Col for Women Milledgeville Ga Teach Col Statesboro Valdosta St Col Valdosta Cash Cash Balance Receipts Payments Balance July 1 Withhold To E R June 30 1958 ing System 124 188 66 1959 833 32 124 164 38 80904 27 919 99 27 919 99 305 57 71 391 63 64 988 87 6 097 19 5 956 74 3 719 45 2 237 29 9 719 92 9 719 92 4 519 71 13 421 73 17 941 44 412519 13 301 35 12 301 81 5 124 73 4 326 06 13 630 59 12 55915 5 397 50 TotalsUniv System 57 619 i 649 120 21 632 870 89 73 869 12 TotalsState Govt182 961 57 1 510149 55 1 471184 62 221 926 5061 DEPARTMENT OF AGRICULTURE62 DEPARTMENT OF AGRICULTURE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation275000000 275000000 Budget Balancing Adjustment 91174000 792983 Revenues Retained Earnings Development Services 4251391 121950126 Transfers Other Spending Units 3897328 5348139 Total Income Receipts3 665 280 63 3 923 949 70 NONINCOME Private Trust Funds 3102191 20801752 CASH BALANCE JULY 1st Budget Funds 49551628 23214322 Private Trust Funds 121750 4 191 818 82 4 365 327 94 PAYMENTS EXPENSE Personal Services170707779 182789248 Travel 33736329 36989781 Supplies Materials 4464871 4961642 Communication 5502332 6316606 Heat Light Power Water 4500945 5563636 Publications Printing 11275005 11906629 Repairs 1938181 2667092 Rents 65015962 65020647 Insurance 654180 5963367 Indemnities 13946949 12731638 Pensions Benefits 12963736 13166329 Equipment 2140879 6748677 Miscellaneous 13009952 25037367 Total Expense Payments3 398 571 00 3 798 626 59 OUTLAYS Lands Improvements Personal Services 1186057 448605 Contracts 45082557 8169529 Miscellaneous 116260 354962 Equipment 6623395 561635 NONCOST Private Trust Funds 2980441 20808052 CASH BALANCE JUNE 30th Budget Funds 23214322 26211902 Private Trust Funds 121750 115450 191 818 82 4 365 327 9463 DEPARTMENT OF AGRICULTURE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Budget FundsIn Bank Operating and Payroll Accounts 15566960 Construction and Improvement Accounts 68 588 64 224 258 24 Budget Funds in State Treasury Const and Impv 411 04 Agency Funds Employees Bond Purchase Fund 115450 225 823 78 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 121 326 30 Purchase Orders Outstanding 1165159 13297789 RESERVES For Contracts to Mature 6858864 For Federal Funds 2783 36 For Penalties 2 928 97 For Agency Funds 115450 7545547 SURPLUS For General Operations 16 97938 For FarmersMarket Developments 41104 1739042 22582378 Note In addition to the above funds the Department on June 30 1959 held 37 449 74 in the Atlanta Farmers Market account The Atlanta Farmers Market is operated by the Department of Agriculture under provisions of contract with the Georgia Farmers Market Authority64 DEPARTMENT OF AGRICULTURE SUMMARY FINANCIAL CONDITION The State Department of Agriculture ended the fiscal year on June 30 1959 with a surplus of 1697938 for regular operations and 41104 for Farmers Market Developments after providing the necessary reserve of 13297789 for liquidation of outstanding purchase orders and accounts payable and reserving 6858864 for contracts for improvements to Farmers Markets 292897 for food penalties 278336 for unexpended Federal funds and 115450 for Employees bond purchases In addition to the above surplus the Department on June 30 1959 held 3744974 in the Atlanta Farmers Market account The Atlanta Farmers Market is operated by the Department of Agriculture under provisions of contract with the Georgia Farmers Market Authority REVENUE COLLECTIONS The Department of Agriculture is the revenuecollecting agency for licenses and fees pertaining to agricultural operations as provided by law In the fiscal year ended June 30 1959 116555422 was collected from licenses and fees as detailed on pages 2 and 3 of the unit report The 116555422 collected was transferred to the State Treasury within the period under review Revenue collections for the past three years are compared in the state ment following YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1959 1958 1957 Fish Dealers Licenses 770000 745000 847500 Fertilizer Fees 43807340 37033301 37931036 Feed Fees 43411753 41077407 35512138 Dairy Poultry Fees 680983 1323905 1687892 FarmersMarkets 19711233 26056075 26752750 Egg Stamps 4276645 3948542 3999177 Warehouse Licenses 390000 314000 322000 Sale of Public Property 100 2000000 Transfer of Food Penalties from Operating Account 782795 1300728 Insecticides and Miscellaneous 27 755 73 30 898 99 27 486 08 Totals116555422 116888857 10980110165 DEPARTMENT OF AGRICULTURE AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget appro vals for the fiscal year ended June 30 1959 was 275792983 In addition to the 275792983 provided as the current years appropri ation 121950126 was received from sales insurance claims and other sources from which net transfers of 5348139 were made leaving net income for the year 392394970 Transfer of feed penalties to the Revenue Collection account was made under provisions of Act of the General Assembly approved February 27 1956 The 392394970 net income together with 23214322 cash balance at the beginning of the fiscal period made a total of 415609292 available 379862659 of the available funds was expended under budget approvals in the year for current operating expenses 9534731 was paid for land buildings and equipment and 26211902 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of outstand ing purchase orders and accounts payable 6858864 is reserved for con struction of Farmers Markets 292897 for food penalties 278336 for Federal Funds 3744974 is in the Atlanta Farmers Market account and the remainder of 1739042 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1968 1957 Commissioners Office 158 345 49 Information and Education 176 563 93 Marketing Division 295 913 43 Chemistry 124476 70 Inspection 677 442 57 Veterinary 610 452 87 Veterinary Testing 547 78002 2 590 975 01 136 497 21 156 908 73 281 409 08 129 559 87 626 440 60 537 326 59 465 963 99 127 140 61 140 13811 255 749 48 112 483 65 559 366 12 587145 99 247 110 70 334 106 07 2 029 134 6666 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 1958 1957 Farmers Markets Adel 48374 52746 19464 Americus 467828 1827864 8840445 Athens 695998 403009 264455 Atlanta 75650072 85607677 193059957 Augusta 2733896 2246160 1716999 Buchanan 8393 56449 Blue Ridge 920025 9779677 4636647 Butler 950550 6350 Cairo 932801 1751730 478936 Camilla 137114 296542 Columbus 2026641 2171679 2093139 Cordele 7511340 12855701 10043959 Dillard 631181 380695 1347412 Donalsonville 657638 540663 853121 Glennville 1832698 605079 679031 Hazlehurst 397609 516141 jesup 149022 171187 296562 Leesburg 5225 6024 Macon 3223495 3127532 2130428 Millen 190927 590880 Moultrie 1861198 1633837 5646797 Nashville 857835 885373 700498 Pelham 493023 1951048 9599283 Rome 539982 428570 433841 Savannah 3369310 3100251 4430176 Sylvania 2409 2853 Thomasville 3261543 7198057 5281215 Tifton 4402012 4657785 8540331 Toccoa 25 20 Valdosta 1350408 1211438 1488847 Vidalia 285567 236092 274622 Waynesboro 22890 1500 6185 Woodbury 792427 14134103 14544210 Atlanta Farmers Market 14412947 1 293 294 71 1 590 996 89 2 782 369 90 Canneries Atlanta 9 704 18 3 550 73 7 024 71 9 704 18 3 550 73 7 024 71 Total389397390 392865369 48185292707 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 Personal Services182789248 Travel Expense 369 89781 Supplies Materials 4961642 Communications 63166 06 Heat Lights Power Water 5563636 Printing Publicity 11906629 Repairs Alterations 2667092 Rents 650 206 47 Insurance Bonding 5963367 Indemnities Workmens Compensation 149980 Bangs Disease 12581658 Pensions Employees Retirement 10102234 Social Security 3064095 Equipment 6748677 Miscellaneous 25037367 1 707 077 79 337 363 29 44 648 71 55 023 32 45 009 45 112 750 05 19 381 81 650 159 62 6 541 80 2 687 30 136 782 19 96 612 45 33 024 91 21 408 79 130 099 52 1 489 149 75 304 229 21 37 978 70 46 321 59 41 895 22 106137 86 9 098 88 651104 76 4 143 87 2 850 49 68 887 40 92 448 03 5 680 35 52 069 45 126 231 34 3 798 626 59 3 398 571 00 3 038 226 90 Outlay Land Bldgs and Improvements Number of Employees on Payroll June 30 95 347 31 530 082 69 1 780 302 37 3 893 973 90 3 928 653 69 4 818 529 27 571 610 552 FARMERS MARKETS AND STATE CANNERIES The operating cost of the Farmers Markets in the fiscal year ended June 30 1959 exclusive of payments for new construction and improvements was 119794740 which includes 14412947 expenses of the Atlanta Far mers Market Revenue collected from the operation of the markets in the same period amounted to 19711233 and 18157921 additional was received from the Georgia Farmers Market Authority for operating the Atlanta Farmers Market Canning plant activities for the year cost the Department in operating expenses 970418 with income from sales and services 1073081 Charges by canneries apply on the cost of operation only as these are not charges authorized by law for support of State Government and these receipts are placed in the Departments operating account68 DEPARTMENT OF AGRICULTURE MARKET BULLETIN Printing cost of the Market Bulletin published by the Department of Agriculture in the year ended June 30 1959 was 8874095 and postage on bulletins mailed from the Covington Post Office amounted to 985000 This does not include compensation of officials and employees for time devoted to editing and publishing as they are employees of the Department of Agriculture nor does it include the cost of delivering copies of the Bulletin through the Departments office Printing cost for the previous fiscal year ended June 30 1958 was 8945870 and postage 1175500 In the fiscal year ended June 30 1957 printing cost was 8183900 and postage 1187500 CONTRACTGEORGIA POULTRY IMPROVEMENT ASSOCIATION Contract with the Georgia Poultry Improvement Association was re newed and became effective July 1 1957 Provisions of this contract are as follows A The party of the first part agrees Dept of Agriculture 1 To pay to the party of the second part Fourteen Thousand Dollars for July 1956 and SLx Thousand Dollars each month until such time as this agreement shall be terminated by cancellation with written notice as provided herein 2 To employ and assign an inspector for duty with the party of the second part for such period each year as may be necessary to effectively perform the inspection required under paragraph 2 Section 4 of the Act approved February 1 1946 Georgia Laws 1946 It is understood that the purpose of this provision is to enforce regulations for pullorumtyphoid disease control and other sanitary measures upon hatcheries and dealers which do not parti cipate in the National Poultry Improvement Plan or the National Turkey Improvement Plan 3 To assign for use of the party of the second part laboratory facili ties at Gainesville Canton Cedartown Dalton and such other places as may be mutually agreed and equipment per the attached itemized inventory transferred from the State Department of Agriculture Atlanta Georgia 4 To authorize and permit the production and distribution of bron chitis virus at the Georgia Poultry Laboratory Gainesville Geor gia it being agreed that the virus will be distributed only by pro cedures and through sources designated by the State Department of Agriculture69 DEPARTMENT OF AGRICULTURE B The party of the second part agrees Poultry Imp Assn 1 Upon the authority herein vested and authority vested by the Act approved February 1 1946 Georgia Laws 1946 recognizing the Georgia Poultry Improvement Association Inc as the official State agency for the administration of the National Poultry Im provement Plan and the National Turkey Improvement Plan sponsored by the Animal and Poultry Husbandry Research Branch U S Department of Agriculture to administer and carry out the provisions of the National Poultry Improvement Plan and the National Turkey Improvement Plan in which participation by hatcheries dealers R 0 P breeders and flock owners is voluntary and the same shall be administered and governed by the rules and regulations of the party of the second part which under the laws of 1946 is designated as the official State agency 2 To employ necessary personnel and pay out of its funds all salaries travel and other expense necessary to carry out the requirements of this agreement and the purposes of the law 3 To maintain a program of pullorumtyphoid testing to authorize as testing agents only persons who have demonstrated capability of doing satisfactory testing work and to supervise their work in the field and to charge fees for collecting and processing blood samples only as agreed with the party of the first part hereto 4 To maintain poultry laboratory facilities at Gainesville Canton Cedartown Dalton and such other places as may be mutually agreed between both parties and to make diagnostic service avail able to all hatcheries breeders and flock owners in the State with out service charge whatsoever 5 To prepare and distribute without charge infectious bronchitis virus for immunization of replacement flocks and to distribute same only by procedures and through sources designated by the State Department of Agriculture 6 To issue approval numbers to shippers of hatching eggs chicks poults or poultry breeding stock into the State when the same comply with the provisions under Section 5 of the Act approved February 1 1946 Georgia Laws 1946 7 To supply forms for reporting and to receive and assemble pullo rumtyphoid testing reports of all flocks in the State furnishing hatching eggs to Georgia hatcheries to determine compliance with provisions of Georgia law stipulated for the control and eradication of pullorum disease70 DEPARTMENT OF AGRICULTURE C It is mutually agreed between the parties 1 That the program and work done and carried on by the party of the second part must have the approval of the party of the first part at all times 2 That any part of this agreement is subject to be changed by mutual consent of the parties hereto 3 That this agreement is subject to cancellation by either party hereto at any time upon 30 days written notice to the opposite party 4 This agreement shall become effective July 1st 1956 The foregoing contract was amended effective October 1 1956 by agree ment signed on that date which reads as follows For and in consideration of the mutual benefits flowing to the parties hereto the parties agree 1 Paragraph one part A of an agreement between the said parties dated July 1 1956 shall be changed to read A The party of the first part agrees 1 To pay to the party of the second part Fourteen Thou sand Dollars 1400000 for July 1956 and Six Thou sand Dollars 600000 each month thereafter and such other sums as party of the first part shall make available until such time as this agreement shall be terminated by cancellation with a written notice as provided herein 2 This agreement shall become effective as of October 1st 1956 CONTRACTSGEORGIA COASTAL PLAIN EXPERIMENT STATION Contract with the Georgia Coastal Plain Experiment Station at Tifton effective July 1 1957 provides 1 Name of Project Diagnosis of Animal Diseases 2 Object a To render diagnostic services for the benefit of the livestock industry of the State by the exam ination of such animals when brought to the lab oratory in cases where the sickness cannot be determined by the local Veterinarian to make such laboratory tests in the Diagnostic Laboratory as the Veterinarian in charge deems necessary for71 DEPARTMENT OF AGRICULTURE 3 Cooperating Agencies 4 Location of works 5 Date Effective 6 Organization 7 Agreement the determination of the disease and the cause and remedy The work to be done by this Diagnostic Laboratory will be the same as the work properly done by the laboratory of the Department of Agriculture for the same purposes The words livestock and animals as used in this paragraph means poultry Prompt diagnosis of disease will do much to prevent epidemics b The running of routine tests such as tests for Bangs Disease etc for farmers veterinarians and others requiring such services c To conduct research on diseases which as yet are not under adequate control or for which treat ments are not known such as XDisease mule itch baby pig disease etc The Georgia Coastal Plain Experiment Station and the Georgia State Department of Agriculture will be the cooperating agencies In laboratories and other buildings and on land owned by the Georgia Coastal Plain Experiment Station at Tifton Georgia This agreement to become effective upon the first day of July 1950 The leaders of the diagnostic services covered by this document will be the chief veterinarian of the Georgia State Department of Agriculture and the head of the Animal Diseases Department of the Georgia Coastal Plain Experiment Station a The Georgia State Department of Agriculture agrees 1 To provide technical service andor labor in the development of the diagnostic work out lined at the Georgia Coastal Plain Experi ment Station 2 To provide for miscellaneous expenses such as scientific supplies feed and incidentals which cannot be provided by the other co operator 72 DEPARTMENT OF AGRICULTURE 3 To provide travel and subsistence for tech nical workers in connection with the develop ment of the work outlined b The Coastal Plain Experiment Station agrees 1 To provide labor space land equipment and such feeds as are available or can be produced on the Station farm 2 To provide supervision technical service andor labor in connection with the develop ment of the diagnostic work outlined in this project agreement 3 To provide such travel and subsistence for technical workers not provided for by the Georgia State Department of Agriculture 4 To keep a separate activity account of all expense incidental to this agreement c It is mutually agreed 1 That a budget be mutually agreed upon covering the activities of this agreement at least 5 days before the beginning of each quarter 2 That at the close of each fiscal year June 30 during the time this agreement is in force each party will report to the other party to this agreement financial and operating state ments that may involve exchanges of the possession of property so as to have any business occuring during a year settled fully accounted for and approved by the Director of the Georgia Coastal Plain Experi ment Station and the Commissioner of Georgia State Department of Agriculture 8 Limitation of The expenditures by the Georgia State Depart Expenditure by ment of Agriculture for the project conducted at The Georgia State Tifton Georgia will not exceed 10000 for the Department of fiscal year ending June 30 1951 Agriculture73 DEPARTMENT OF AGRICULTURE 9 Limitation of Expenditure by the Georgia Coastal Plain Ex periment Station 10 Publication of Results The annual cost of this project to the Georgia Coastal Plain Experiment Station will be an amount no less than that expended by the Geor gia State Department of Agriculture The results obtained throughout the progress of this cooperative work are to be compiled and published under supervision of the two leaders of this project Authorship and credit for the force of each party shall be organized by the respective leader The agreement between theDepartment of Agriculture and the Georgia Coastal Plain Experiment Station was amended on April 12 1957 by adding to Paragraph A of Section 7 a new subparagraph 4 to read 4 To erect building furnish equipment and supplies for Brucellosis Laboratory and by adding to paragraph B of Section 7 a new subparagraph 5 to read 5 To provide building site technical super vision and personnel for the operation of the Brucellosis Laboratory and by adding to Section 8 the following In addition to the above the Georgia State De partment of Agriculture will expend 14500 for erecting the Brucellosis Laboratory in the fiscal year ending June 30 1957 and by adding to Section 9 Hafollowing a The Georgia Coastal Plains Experiment Station will not be required to include in its expenditures thW4500 added by this agreement Transfers to the Georgia Coastal Plain Experiment Station as reimburse ments by tiro Department of Agriculture under the terms of the foregoing contracts in tne year ended June 30 1959 amounted to 3600000 CONTRACTSUNIVERSITY OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION NO 1 1 The State Department of Agriculture to provide 240000 per annum to the Georgia Agricultural Extension Service for the em ployment of a fulltime Secretary for Mr Jones Purcell effective July 1 195674 DEPARTMENT OF AGRICULTURE 2 It will be the responsibility of the Extension Service to employ and supervise the Secretary according to the Extension Services usual procedure The secretary is to render the assistance needed by Mr Purcell or other staff members of the State Department of Agriculture and also to give secretarial assistance to certain des ignated Extension staff members Extension Service to be reimbursed on quarterly basis Mutually agreed that provisions of this agreement are subject to funds being available from which the expenditures may legally be made as provided in the agreement Agreement to become effective July 1 1956 and continue untiJ either one or both of the organizations concerned decide the agree ment should be discontinued NO 2 For and in consideration of the mutual benefits to each party and by virtue of authority vested in each parties hereto agree A Service Agrees 1 Make studies surveys gather information and perform neces sary services to develop an integrated program to expand and improve the marketing of agricultural products of this State 2 Ascertain how agricultural products are now handled and marketed and develop techniques and procedures for improving and strengthening the marketing program for the agricultural products of Georgia 3 Perform services relating to the marketing of agricultural prod ucts as requested by Commissioner 4 Make its findings available to the Commissioner B Commissioner Agrees 1 Pay to service the sum of seven hundred fifty 75000 dollars per quarter for service performed under this agreement This agreement shall continue in effect until cancelled by either party by a thirty day written notice This 26th day of August 1957 Effective August 1 1957 In the period under review 240000 was paid on contractl and 300000 on contract 2 a total of 54000075 DEPARTMENT OF AGRICULTURE 1111 GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted the follow ing is a report of the findings of officials of Department of Agriculture with reference to irregular transactions of Lawrence N Zachary while serving as Manager of the Columbus State Farmers Market An investigation by the officials of the Market Division of the Department of Agriculture disclosed that Lawrence N Zachary while serving as Manager of the Columbus State Farmers Market failed to account for 784500 in Parking Fees collected to June 30 1959 and that the said Lawrence N Zachary is further liable to the State for his check given to the State for 76500 which has been returned marked Insufficient Funds making a total liability of 861000 Reports and correspondence covering this short age are quoted as follows July 28 1959 Honorable Eugene Cook The Attorney General Judicial Building Atlanta Georgia Dear Mr Cook Re Columbus State Farmers Market An investigation by the Market Division discloses that Lawrence N Zachary while serving as manager of the Columbus State Farmers Market has failed to account for parking fees collected from the State Farmers Market at Columbus Georgia from the period of August 1 1958 through June 30 1959 Insofar as we have been able to determine the parking fees that have not been accounted for during this period total 784500 In addition to the above the Department of Agriculture is now holding a check for 76500 drawn on the Columbus Bank Trust Company Colum bus Georgia by Lawrence N Zachary Manager for rent on the market for the month of June 1959 This check has been returned by the bank marked insufficient funds5 76 DEPARTMENT OF AGRICULTURE It has been the practice of the Department of Agriculture to permit managers of various State Farmers Markets to open bank accounts for the deposit of the receipts of parking fees and other monies collected on the various Farmers Markets This has been done in lieu of the market managers transmitting the funds in currency Of course there is an account procedure to ascertain whether or not the fees collected have been transmitted The records in my office disclose that parking fees have not been remitted during the following months 1957 1958 1959 November February January April February May March July April September May October June November December Mr Zachary assumed duties as Market Manager at Columbus Georgia in February 1957 and his services have been terminated and he has been dropped from the payroll effective July 31 1959 He has been paid for the last period of July 1959 The receipts issued for parking fees and other information pertaining to this claim will be made available to you at your request PCeb Honorable John H Land Solicitor General Chattahoochee Judicial Circuit Columbus Georgia Dear General Land Yours truly Phil Campbell Commissioner of Agriculture July 28 1959 Re Columbus State Farmers Market I am attaching herewith a report received by me from Honorable Phil Campbell Commissioner of Agriculture of the State of Georgia relative to the failure to account for State funds on the Columbus State Farmers Market by Lawrence N Zachary77 DEPARTMENT OF AGRICULTURE Among other things it appears that Section 8 9 and 10 of an Act approved February 12 1959 Ga Laws 1959 P 34 have been violated I have been advised by Hughel Harrison that he ascertained after dis cussing this matter with you this date that Mr Zachary is now in Panama City Florida apparently on vacation It was also ascertained that his children are in the company of his fatherinlaw a Mr Spain who works as a checker at the State Farmers Market It is requested that all parties to this matter be prosecuted to the fullest extent of the law If I can be of assistance to you in this matter in any way please do not hesitate to call on me With kind regards I am Sincerely yours Eugene Cook The Attorney General July 29 1959 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Mr Thrasher In re Columbus State Farmers Market I am enclosing herewith copy of my letter of transmittal to Solicitor General John H Land Columbus Georgia regarding the subject matter The civil and criminal aspects of the matter were thoroughly investigated by Assistant Attorney General G H Harrison and Boyce Dyer Director of the Markets Division of the Department of Agriculture It was discussed with Solicitor Land yesterday and he is prepared to transmit the facts to the current Grand Jury tomorrow It is possible that Mr Land will need your assistance in perfecting the audit if so I will appreciate your full cooperation Formal demand has been made on Zacharys bonding company Sincerely yours Eugene Cook Signed The Attorney Generaliv 78 DEPARTMENT OF AGRICULTURE July 29 1959 Hartford Accident and Indemnity Company Trust Company of Georgia Building Atlanta Georgia Attention Claims Department Re Bond Xo 3388514 Department of Agriculture Employees Gentlemen This is to advise that the Department of Agriculture has ascertained a shortage in the account of Lawrence N Zachry Manager Columbus State Farmers Market in the accounting of parking fees in the amount of 784500 In addition thereto it appears that Mr Zachry has failed to account for 765 in rental fees collected on the above Market This is to make formal demand under the provisions of said Bond in the amount of 861000 the amount of this demand being subject to change as a result of an audit If you desire to participate in the determination of the exact amount of the shortage we will be pleased to furnish any information in connection therewith that you might desire Yours truly Phil Campbell Commissioner of Agriculture August 13 1959 Mr John Hill Hartford Accident Indemnity Company Trust Company of Georgia Building Atlanta 1 Georgia Re H A I Bond 3387513 Lawrence X Zachry Commissioner of Agriculture State of Georgia Dear Mr Hill Enclosed find claim forms as per request of July 31 1959 The records referred to in the affidavit are available in this office for examination You realize of course that these are public records and cannot be released except as authorized by law79 DEPARTMENT OF AGRICULTURE Please rest assured that you will have my full cooperation in ascertaining any information you desire surrounding this claim Yours truly Phil Campbell Phil Campbell Commissioner of Agriculture State of Georgia hereby certify that on or about June 30 1959 Isuffered loss through the dishonesty of Lawrence N Zachry employed as Mkt Mgr Columbus State Farmers Market and that the amount of money dishonestly misappropriated by said Lawrence N Zachry amounts todollars 861000 that the following is a detailed statement of the said loss and all sums due or owing said employee and the balance stated below is the true net loss as indicated by records in this office on June 30 1959 Date Description of Item Amount 63059 Shortage of Parking Fees collected on State Farmers Market Columbus Georgia dis covered by examination of records in this office 784500 7159 Check transmitted by principal for rental fees collected on Columbus State Farmers Market returned by Columbus Bank and Trust Company 76500 Total Loss 861000 I further certify that knowledge of this misappropriation first came to me on or about June 30 1959 and that the manner in which this money was misap propriated is as follows Rentals and parking fees collected and failed to be transmitted to this office Shortage discovered by examination of account Records are available for examination in this office by you That nothing has been suppressed withheld or misrepresented by me material to a knowledge of the facts of said loss and that the above statement is a complete and truthful recital of the facts80 DEPARTMENT OF AGRICULTURE Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question The Commissioner of Agriculture J Phil Campbell Jr is bonded in the amount of 10000000 with the Hartford Accident and Indemnity Company their bond Number 2886386A This bond was originally for 5000000 but was raised to 10000000 by Increase Rider dated March 10 1959 although said change was not required by law The condition of the obligation under this bond is That whereas the said J Phil Campbell Jr was on the 4th day of Novem ber 1958 duly elected to the office of Commissioner of Agriculture of the State of Georgia for the term of four 4 years from the 13th day of January 1959 to the 13th day of January 1963 and until his successor has been duly elected and qualified Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Commissioner of Agriculture and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faith fully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or discharges any of the duties thereof then the above bond to be void otherwise to be of full force and effect Schedule bond covering employees of the Department of Agriculture is with the Hartford Accident and Indemnity Company their bond Number 3387513 dated February 25 1959 covering period beginning January 1 1959 Liability on each employee is 1000000 except on the Comptroller Cashier Treasurer on whom it has been increased by an additional indemnity of 4000000 by Rider attached to bond Insuring Agreement of this bond is as follows Faithful Performance Blanket Position Coverage 4 Loss caused to the Insured through the failure of any of the Employ ees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property re81 DEPARTMENT OF AGRICULTURE ceived by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 This schedule bond should be corrected by having added after the name of the Obligee andor his successors in office The Department of Agriculture also has filed with the Governor of the State a Faithful Performance Blanket Position Bond covering Georgia Milk Commission employees with limit of liability on each employee 11500000 Bond is with the Hartford Accident and Indemnity Company their bond Number 3388514 dated June 22 1959 effective beginning April 1 1959 The Milk Commission was abolished and the administration of the Milk Control Act transferred to the Department of Agriculture effective April 1 1959 by provisions of Act of the General Assembly approved February 17 1959 Milk Commission operations are reported for the fiscal year ended June 30 1959 separately from the Department of Agriculture Books and records of the Department of Agriculture were found in excellent condition With exceptions noted in this Summary all receipts disclosed by exami nation have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner of Agriculture and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year82 3 bo o O H 03 pd H Si H H il O ei Ph O H o H Eh O I a O H hH OS Ph H Q HH W Q p o to d i s 3 o Ph S oo CD CO Eh H Ph s CO Ph o c w I1 4 q M o a u d CO O o o Ph 0J 2 Tl i3 rt 0 o o Ph w a a Ph o a 2 o D o p o CO H3 H 2 lH K M a O v CO 3a Q 83 CM O 3 CO CD iri iri n CM CM CM rH CO 93 93 in CO t CO CO rH 93 in CO fr CO CO iT 93 93 CO CO o 2 in in I fr o o O fr fr lO iri d 00 ee 00 X 02 OS Oi CO CO 00 00 11 in lO CO CO CM CM CO in in tt 93 m Eft m m 93 93 lO lO t fr 00 00 iH H fr fr CO CO S d d d fr fr C5 CO CO 11 CO CO m m m CO Tfi t 00 iH 93 93 CO fr oo 93 Q 00 d CO H 93 O 00 d CO rH 93 93 93 in co ii c fr H CO CM CO o in m O oo m CO ii fr o c H o J tD CM 00 CO rH o fr fr in co iri 00 a o Tji i in fr d fr 00 d oo ci fr 00 in a Ol Oi CO M OS ee CO Oi CM CO CO CO 1 00 o r CO in rH in rl CO 5 CO CO CM CO CO rH r rH CO in in rH 93 e 9s c C 93 I I i 93 93 r CD Eh O CO CO a o 93 93 93 d o i cfl a o o 93 a c a S 6 ft O c 6 S rX o ILLEN Abreu Robeso Builders Sup C Walter Harrison The Parnell Sho M O o in co U cS S o LENNVILLE Abreu Robe Eugene H Da c c Ph fe CO a gl CD a O CD Ph Ph o r5 r5 CC 5 s W FTON Abreu Smith P OfnC 0 a a h 84 w 02 tf H fc 8 H W en 8th j CO fc H C3 bH o 13 H O Q H H Q IV 2 M H Q D ol 4 o oi s cj Ed en d o M 3 3 a o O 2 Eh w CO H OS o O o D 0 H to O Q Hi q CD 3 w o D oi a in M 0 U c r u U K o il CO o t CD in co i cn cf CD B m CO o 00 CD 00 Tl fl E ee o o CO t 00 3 lO tCO 1 CO in m ee CO l CO C3 in CO CD lO en 60 e a Hi o OJ M 13 o h M o CO CD Tj c3 O 3 h185 so w r s i IO s M iO OS as CM 00 CO iO o CD 00 0 H CO o CD CO 03 re to 5 CO CO IO v IO CO o CO CO CO w is 02 H O H o o w H w o o 2 a c3 3 cd CD CO M CD CS Qj 12 M CD 3 pq P o i i j CD SI 3 o o o o P5 FH j CD en cu C ti c O CO 1j CD 3 a n fl CD CO C3 0 W M ct o z87 GEORGIA COMMISSION ON ALCOHOLISM GEORGIA COMMISSION ON ALCOHOLISM RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 20000000 20000000 Budget Balancing Adjustment 6000000 8419790 Revenues Retained Donations 450000 1000 Earnings Fees Sales 1936339 2248206 Transfers Other Spending Units 54724 55126 Total Income Receipts 28331615 30613870 NONINCOME Private Trust Funds 111380 112090 CASH BALANCE JULY 1st Budget Funds 5814556 3645661 34257551 34371621 PAYMENTS EXPENSE Personal Services 20299219 Travel 370806 Supplies Materials 3787383 Communication 414149 Heat Light Power Water 780551 Printing Publications 596970 Repairs 928743 Rents 3 15475 Insurance 457 59 Pensions Benefits 1090399 Equipment 751546 Miscellaneous 7146 50 Total Expense Payments 30095650 OUTLAYS Lands Improvements Contracts 4 048 60 NONCOST Private Trust Funds 1 11380 CASH BALANCE JUNE 30th Budget Funds 3645661 211 269 65 3 997 66 38 593 03 5 918 54 7 584 49 4 317 52 5 103 39 3 139 00 2 721 83 11 302 04 2 949 05 7 118 43 304 014 63 252 00 1 120 90 38 328 68 34257551 3437162189 GEORGIA COMMISSION ON ALCOHOLISM CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANKS Budget Funds 3832868 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Georgian Clinic 1531135 Chatham Clinic 98697 1629832 RESERVES For Research Funds Wyeth Corporation 87733 U S Vitamin Corporation 10000 Smith Kline and French Laboratories 25000 122733 SURPLUS For OperationsSubject to Budget Approval 2080303 38 328 68 90 GEORGIA COMMISSION ON ALCOHOLISM SUMMARY FINANCIAL CONDITION The Georgia Commission on Alcoholism ended the fiscal year on June 30 1959 with a surplus of 2080303 available for operations after providing reserves of 1629832 to cover outstanding accounts payable and 122733 for corporation research funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Georgia Commission on Alcoholism in the year ended June 30 1959 was 20000000 To meet ex penditures approved on budget this was increased to 28419790 by transfer of 8419790 from the State Emergency Fund as authorized by law In addition to the 28419790 funds provided as the current years ap propriation the Commission collected and retained revenue amounting to 2249205 from fees sales and gifts making total income for the year 30668996 From this amount 55126 was transferred to the State Merit System leaving net income of 30613870 The 30613870 net income together with the 3645661 cash balance on hand at the beginning of the year made a total of 34259531 available to cover expense of operating the Commission in the year 30401463 of the available funds was expended in the year for current operating expenses of the Commission 25200 was paid for grounds improve ments and 3832868 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable in the amount of 1629832 and as previously stated 122733 is reserved for special funds and the remainder of 2080303 represents funds which have been provided in excess of obligations incurred and will be avail able for expenditures in the next fiscal period subject to budget reapprovals91 GEORGIA COMMISSION ON ALCOHOLISM COMPARISON OF OPERATING COSTS The Commissions expenditures for operations the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 211 269 65 Travel 399766 Supplies 38 59303 Communication 5 918 54 Heat Lights Water 758449 Printing Publicity 431752 Repairs 510339 Rents 313900 Pensions Emp Retirement 844958 Social Security 285246 Insurance Bonding 272183 Equipment 2 949 05 Miscellaneous 7118 43 Total Expense Payments 304 014 63 202 992 19 163 283 77 3 708 06 3 490 65 37 873 83 39 069 78 4 141 49 5 347 64 7 805 51 6 488 96 5 969 70 4 568 18 9 287 43 6 991 30 3 154 75 3 912 50 8 306 14 2 597 85 4 850 49 457 59 329 79 7 515 46 10 190 77 7 146 50 4 812 05 300 95650 253 335 88 OUTLAY Land Buildings Improvements 25200 404860 22667004 Total Cost Payments 30426663 30500510 48000592 Number of Employees on Payroll June 30 73 72 44 GENERAL The Georgia Commission on Alcoholism was created by Legislative Act approved February 21 1951 and members of the Commission on June 30 1959 were Elder K R Pinkstaff Chairman P O Box 185 Metter Georgia Mr Henry L Bowden ViceOhairman 1103 C S National Bank Building Atlanta 3 Georgia92 GEORGIA COMMISSION ON ALCOHOLISM Mrs Myra S Bonner R N Director of Nursing Milledgeville State Hospital Milledgeville Georgia Elder W C Chandler 7 Palm Avenue Savannah Georgia Judge J Henry Howard Sylvania Georgia Dr Arthur P Richardson Emory University Medical School Emory University Georgia Dr T F Sellers Director Georgia Department of Public Health State Office Building Atlanta 3 Georgia The following named officials and employees are bonded with the United States Fidelity and Guaranty Company Name Amount Date of of Expiring Bond Number Bond Bond Date Nancy B Barclay232830764857 100000 32157 32060 Carolyn B Campbell232830789856 100000 42356 42260 Chas B Methvin 2328307 49056 1000000 11 157 63060 Callye H Neese 232830748956 100000 4156 33160 Willie Mae Rentz 232830776754 100000 41254 41160 T F Sellers 2328307 60457 1000000 4 157 33160 Lucille Ivey Shaw2328307134859 100000 8159 73160 L P Tanguay 2328307 31758 1000000 4 158 33160 The conditions of the obligation in each of the foregoing bonds are as follows Now Therefore the conditions of this obligation are such that if the Principal shall well and faithfully perform all of the duties of his or her office or employment and all of the condi tions and agreements provided herein and shall faithfully and honestly account for all moneys securities and other property that may come into his or her hands by reason of his or her office or employment then this obligation shall be void otherwise to remain in full force and effect It is further understood and agreed that the provisions of Section 89418 of the Code of Georgia Annotated are hereby made a part of the condi tions of this obligation93 GEORGIA COMMISSION ON ALCOHOLISM It is further understood and agreed that the Surety may cancel this bond by giving thirty 30 days notice in writing to the Obligee Such can cellation shall be effective only as to acts and omissions committed by the Principal after the expiration of said thirty 30 day period The Surety shall upon surrender of this bond and its release from all liability thereunder refund the premium paid less a pro rata part thereof for the time this bond shall have been in force None of the bonds listed above had been signed by the respective Princi pals at the time they were presented for inspection This omission should be corrected as soon as possible by having each Principal sign his or her bond Records of the Commission were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the yearm ART COMMISSION m 96 ART COMMISSION RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustment 20000 CASH BALANCE JULY 1st Budget Funds 0 PAYMENTS EXPENSE Travel 5767 Total Expense Payments 5767 CASH BALANCE JUNE 30th Budget Funds 14233 20000 1959 50000 142 33 642 33 17712 177 12 465 21 20000 642 3397 ART COMMISSION SUMMARY INTRODUCTION The Art Commission for the State of Georgia was created by Uegislative Act approved December 22 1953 to provide for the approval of works of art becoming property of the State for the acceptance of works of art and for review of presently owned works of art Legislative Act referred to provides that the Commission shall be com posed of the Governor exofficio and five persons appointed by him At the close of the fiscal year on June 30 1959 four members appointed by the Governor and serving on the Art Commission were Edward A Moulthrop Chairman D Collier Houston A R Lawton Lamar Dodd Atlanta Georgia Albany Georgia Savannah Georgia Athens Georgia There was one vacancy on the Commission at this time FINANCIAL CONDITION The Commission had 46521 undrawn allotment funds in the State Treasury at the end of the fiscal year on June 30 1959 and reported no out standing accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS To meet expenditures approved on budget for the fiscal year ended June 30 1959 50000 was transferred from the State Emergency Fund as provided by law This transfer of 50000 together with the cash balance of 14233 at the beginning of the fiscal year on July 1 1958 made total funds of 64233 available for expenditure From this amount of 64233 in available funds 17712 was expended for travel expense of three Commission members and 46521 remained on hand as undrawn allotment funds in the State Treasury on June 30 1959 the end of the fiscal year98 ART COMMISSION GENERAL The State Treasurer is disbursing officer for the Art Commission and accounts were found in good condition with all funds properly accounted for and expenditures within the limits of budget approvals and provisions of State law The Act of the General Assembly creating the Commission provides that Commission members shall receive no compensation for their services but shall be entitled to receive actual expenses incurred by them while attending meetings of the Commission and for travel to and from said meetings Appreciation is expressed to the members of the Art Commission and the State Treasurer for the cooperation and assistance given the State Auditors officeDEPARTMENT OF AUDITS 99100 DEPARTMENT OF AUDITS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 17500000 17500000 Budget Balancing Adjustment 2500000 3125000 Earnings from Services 1000000 1000000 Transfers Other Spending Units 750000 750000 Total Income Receipts 21750000 22375000 CASH BALANCE JULY 1st Budget Funds 3144322 4544037 248 94322 269 190 37 PAYMENTS EXPENSE Personal Services 16486099 Travel 1581049 Supplies Materials 673216 Communication 1 57577 Publications Printing 166550 Repairs 94020 Insurance 25 00 Pensions Benefits 1062377 Miscellaneous 83 52 Equipment 53 90 Total Expense Payments 202 371 30 OUTLAYS Equipment 1131 55 CASH BALANCE JUNE 30th Budget Funds 45 440 37 248 943 22 17817119 16 059 81 6 123 69 2 07418 2 495 82 1 059 44 2500 1141291 7994 108191 218 583 89 133 50 50 472 98 269 190 37 From Audit Report by John G Martin Certified Public Accountant tJKtfiS HWU iN a 4A V aft J101 DEPARTMENT OF AUDITS JOHN G MARTIN Certified Public Accountant Decatur Georgia July 30 1959 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir I have examined the accounting records of the Department of Audits of the State of Georgia for the year ended June 30 1959 and herewith present my report together with relative statements Exhibit A of the unit report presents a comparative statement of receipts and payments for the years ended June 30 1959 and June 30 1958 The regular appropriation for the year under review was 17500000 and was supplemented by a special appropriation of 3125000 from the emergency fund The appropriation and payments by the State Treasurer were verified by inspection of records in his office Services were rendered to other departments and authorities and the following amounts were received Capitol Square Improvement Committee 750000 State Office Building Authority 750000 State Hospital Authority 250000 1750000 Cash on deposit was verified by communication with the depositories The balances were as follows The Fulton National Bank of Atlanta Atlanta Georgia 4047298 The First National Bank of Atlanta Atlanta Georgia 1000000 102 DEPARTMENT OF AUDITS Funds on deposit with the Fulton National Bank of Atlanta are secured by 81000000 of City of Atlanta IV school bonds due September 1 1969 The bonds are held in escrow by the trust department of the Fulton National Bank of Atlanta Funds on deposit with the First National Bank of Atlanta are secured by 2000000 of 2 U S Treasury Bonds due November 15 1961 and are held in escrow by the Federal Reserve Bank of Atlanta I compared cancelled checks with book entries and examined the support ing vouchers The following statement presents a comparison of expenses and outlay for the current year as compared with those of the previous year For the Years Ended June 30 1959 1958 Increase Decrease 17817119 164 860 99 13 310 20 16 059 81 15 810 49 249 32 6123 69 6 73216 60847 2 07418 1 575 77 498 41 2 495 82 1 665 50 830 32 1 059 44 940 20 119 24 7994 8352 358 2500 2500 00 108191 5390 1 028 01 11 412 91 10 623 77 789 14 133 50 1 131 55 99805 218 717 39 203 502 85 15 214 54 Personal Services Travel Supplies and Materials Communication Services Stamping Printing Binding and Publicity Repairs and Alterations Miscellaneous Insurance and Bonding Equipment Replacements Employees Retirement Outlay I have examined the statement of receipts and payments for the Depart ment of Audits of the State of Georgia for the year ended June 30 1959 My examination was made in accordance with generally accepted auditing standards and accordingly included such tests of accounting records and such other auditing procedures as I considered necessary in the circumstances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Department of Audits for the year ended June 30 1959 in conformity with generally accepted account ing principles applied on a basis consistent with that of the preceding year The records for the year under review were kept efficiently and I appre ciate the cooperation and courtesies extended to me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant103 DEPARTMENT OF BANKING 104 DEPARTMENT OF BANKING RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 17500000 Budget Balancing Adjustment 500000 Revenues Retained Earnings 96 82 Transfers Other Spending Units 33412 Total Income Receipts 17976270 17756394 NONINCOME Private Trust Funds 10426 CASH BALANCES JULY 1st Budget Funds 2804260 Private Trust Funds 345018 175 000 00 2 871 59 1490 32255 805 04 8 274 80 3 554 44 211 359 74 190 198 22 PAYMENTS EXPENSE Personal Services 11370149 Travel 3692122 Supplies Materials 82451 Communication 3041 26 Publications Printing 230749 Repairs 447 81 Insurance 517 85 Pensions Benefits 1291077 Equipment 3 558 27 Miscellaneous l87 80 Total Expense Payments 17441847 OUTLAY Improvement Alterations of Office Space Personal Services 1 132 83 Contracts 1618335 Equipment 779585 NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds 827480 Private Trust Funds 355444 115 898 67 38 691 34 1 537 90 3 284 64 3 329 90 263 46 595 00 8 888 26 3 530 15 167 80 176 187 12 697 63 9 651 62 3 661 85 211 35974 190 198 22105 DEPARTMENT OF BANKING SUMMARY FINANCIAL CONDITION The State Department of Banking ended the fiscal year on June 30 1959 with a surplus of 965162 after reserving 366185 for private trust funds held by the Department The Department reported no outstanding ac counts payable on this date REVENUE COLLECTIONS This Department is the revenuecollecting agency for fees and assessments levied on the institutions coming under the jurisdiction of the Department of Banking as provided by law In the fiscal year ended June 30 1959 200000 was collected from fees for investigations of new banks 9969000 fees for open bank examinations and 1180174 for Credit Union examinations making total revenue col lections for the year 11349174 all of which was paid into the State Treasury in the period under review as required by law Revenue collections for the past three years are compared in the follow ing statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1959 1958 1957 Fees for new bank investigations 2 000 00 Fees for open bank examinations 9969000 Credit Union Examinations 11 801 74 Totals 11349174 1 500 00 113 635 00 10 240 01 2 000 00 100 485 00 9 737 62 12537501 11222262 AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for the year ended June 30 1959 was 17500000 This was increased to 17787159 by transfer of 287159 from the State Emergency Fund to meet expenditures approved on budget as provided by law In addition to the 17787159 provided as the current years appropri ation 1490 was received from sale of banking laws and statistical services making total income for the year 17788649 From the 17788649 received 32255 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 17756394106 DEPARTMENT OF BANKING The 17756394 income and the 827480 cash balance on hand at the beginning of the period made a total of 18583874 available with which to meet expenditures approved on budget for the fiscal year 17618712 of the available funds was expended for budget approved items of current expense and 965162 remained on hand June 30 1959 and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 EXPENSE Personal Services 11589867 11370149 Travel Expense 3869134 3692122 Supplies 153790 82451 Communication 328464 304126 Printing Publicity 332990 230749 Repairs Alterations 26346 44781 Insurance Bonding 59500 51785 Pensions 888826 1291077 Equipment 353015 355827 Miscellaneous 16780 18780 Total Expense Payments 17618712 17441847 OUTLAY Remodeling Office Personal Services 113283 Contractor 16183 35 Equipment 779585 Total Outlay Payments 2511203 Total Cost Payments 17618712 19953050 Number of Employees at June 30 26 23 105 402 52 35 653 64 995 17 2 350 2 3 896 45 197 32 514 50 6 971 GO 1 656 20 162 80 157 800 49 157 800 49 23 PRIVATE TRUST AND AGENCY FUNDS These was on deposit June 30 1959 in the name of the State Department of Banking 366185 representing accumulated deposits from liquidation of banks that have not been claimed including interest thereon to June 30 1959107 DEPARTMENT OF BANKING GENERAL The Department of Audits is without authority to audit the accounts pertaining to the liquidation of closed banks which are handled by the State Department of Banking The Superior Courts of the State have exclusive jurisdiction over the distribution of funds received in liquidation of banks and same is governed by Court Order The Superintendent of Banks is bonded in the amount of 5000000 and the Assistant Superintendent and Examiners for 1000000 each with the Hartford Accident and Indemnity Company which meets with the legal requirements of Georgia Code Sections 13306 and 13311 NAME Bond Number Premium Period Andrews John B N3358634 81558 to 8 Arnold Frank M N3389017 6 859 to 6 Aycock M T N2804944 21559 to 2 Berry Charles F N3360308 123158 to 12 Bolden Charles E N3333587 42459 to 4 Brooks B T R2428826 11259 to 1 Brown Harold S N3358449 8 158 to 8 Brown J B R2430895 71658 to 7 Callier R H Jr N2977780 7 158 to 7 Carey Thomas H N2977781 7 158 to 7 Grovensteen G W N2804478 11859 to 1 Gunn Robert H N2932539 10 158 to 10 Jackson W M R2396799 11 258 to 11 Jones Frank J N2975666 1 159 to 1 Lee J Frank N3388522 51859 to 5 Martin Edwin G N3359135 10 158 to 10 Paxton Walter A N2886701 1 159 to 1 Persons A P 2396611 111858 to 11 Stearns Richard N2841336 6 159 to 6 1559 860 1560 3159 2460 1260 159 1659 159 159 1860 159 259 160 1860 159 160 1859 160 Salaries of the Superintendent and the Assistant Superintendent are determined in accordance with Merit System pay classifications under authority of a ruling by the Attorney General of the State dated November 28 1950 This ruling which held that the Act of the General Assembly placing the Banking Department personnel under the State Personnel Board superseded the Act of the General Assembly approved February 10 1949 which fixed the compensation of the Assistant Superintendent of Banks was quoted in audit report covering the fiscal year ended June 30 1951108 DEPARTMENT OF BANKING Books and records of the Department of Banking were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Superintendent of Banks and the staff of the Department of Banking for the cooperation and assistance given the State Auditors office during this examination and throughout the year109 CAPITOL SQUARE IMPROVEMENT COMMITTEE110 CAPITOL SQUARE IMPROVEMENT COMMITTEE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation113341950 113341950 Budget Balancing Adj ustment 844 333 37 840 583 37 Revenues Retained Earnings 2627682 2276865 Transfers Other Spending Units 1140000 411 40000 Total Income Receipts199262969 158537152 CASH BALANCE JULY 1st Budget Funds 327335781 35973347 5 265 987 50 1 945 104 99 PAYMENTS EXPENSE Personal Services 182250 196100 Supplies Materials 484663 473711 Heat Light Power Water 2503409 2455526 Repairs 370008 168000 Rents 467775287 168343618 Insurance 4000 416 Building Cleaning Contract 64 660 05 71 85684 Total Expense Payments477785622 178822223 OUTLAYS Lands ImprovementsContracts 12839781 100280 CASH BALANCE JUNE 30th Budget Funds 35973347 15587996 5 265 987 50 1 945 104 99 From Audit Report by John G Martin Certified Public AccountantIll CAPITOL SQUARE IMPROVEMENT COMMITTEE JOHN G MARTIN Certified Public Accountant Decatur Georgia August 7 1959 Capitol Square Improvement Committee State of Georgia Atlanta Georgia Gentlemen I have made an examination of the accounting records of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1959 and submit herewith my report together with relative state ments The Committee supervises the operations and maintenance of the State Office Building located across the street from the State Capitol Building on the south side of Mitchell Street in Atlanta Georgia It also acts as liaison between the State of Georgia and the State Office Building Authority The Committee is composed of the following members Honorable Allen Kemper Dr T F Sellers Honorable Dixon Oxford Honorable Eugene Cook Honorable Ben T Huiet Dr Claude Purcell Honorable B E Thrasher Jr SecretaryTreasurer A comparative statement of receipts and payments for the years ended June 30 1958 and June 30 1959 is presented in Exhibit A of the unit report Income from State revenue allotments were verified by inspection of the State Treasurers records The regular appropriations were supplemented by special appropriations from the emergency fund and were as follows Operations Outlay Regular appropriation15000000 Special appropriation 14625000 98341950 69433337 29625000 167775287m 112 CAPITOL SQUARE IMPROVEMENT COMMITTEE Revenue retained represents receipts from rentals and sale of houses as follows Rentals Parking facilities 1497000 Other property 718605 Sale of houses 61260 2276865 Transfers to other spending units were as follows Departments of Audits 750000 Department of Mines and Geology 390000 Jekyll Island Committee 40000000 41140000 Funds available for operations and outlay amounted to 194510499 which consisted of the preceding receipts 199677152 less 41140000 transferred to other spending units and 35973347 the budget funds on hand July 1 1958 During the year payments were made for expenses and outlay in the amounts of 178822223 and 100280 respectively The budget funds on hand June 30 1959 amounted to 15587996 Cancelled checks were compared with the book entries and supporting vouchers were examined The balance 15587996 was verified by communi cation with the First National Bank of Atlanta Atlanta Georgia the depo sitory The account is secured by 60000000 of series A1963 2 5 U S Treasury Notes that are due February 15 1963 The notes are held by the Federal Reserve Bank of Atlanta Georgia113 CAPITOL SQUARE IMPROVEMENT COMMITTEE The following statement presents a comparison of payments for operating expenses of the State Office Building for the years ended June 30 1958 and June 30 1959 and shows increases or decreases for the various accounts YEAR ENDED JUNE 30 Personal Services Supplies and Materials Building Cleaning Contract Heat Light Power and Water Repairs and Alterations Insurance and Bonding Increase 1958 1959 Decrease 1 412 50 1 200 00 212 50 4 846 63 4 73711 109 52 64 660 05 63 440 09 1 219 96 20 605 76 19 041 46 1 564 30 3 271 49 00 3 271 49 4000 416 4416 94 836 43 88 414 50 6 421 93 I have examined the statement of receipts and payments of the Capitol Square Improvement Committee of the State of Georgia for the year ended June 30 1959 My examination was made in accordance with generally accepted auditing standards and accordingly included such tests of account ing records and such other auditing procedures as I considered necessary under the circumstances In my opinion the accompanying statement of receipts and payments fairly presents the results of operations of the Capitol Square Improvement Committee for the year ended June 30 1959 in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year The records for the current year were kept efficiently and I appreciate the courtesies extended me during the course of my examination Respectfully submitted JOHN G MARTIN Certified Public Accountant115 DEPARTMENT OF COMMERCE 116 DEPARTMENT OF COMMERCE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30000000 30000000 Budget Balancing Adjustment 302 882 77 99 757 05 Revenues Retained Earnings from Services 5160 90 Transfers Other Spending Units 32293 1074824 Total Income Receipts 60255984 39416971 NONINCOME Private Trust Funds 44910 24604 CASH BALANCE JULY 1st Budget Funds 991577 11381587 61292471 50823162 PAYMENTS EXPENSE Personal Services 9224501 9751356 Travel 1036343 1200019 Supplies Materials 651389 443494 Communications 1448035 1128794 Printing Publicity 30795956 18834850 Repairs 1680771 231400 Rents 23650 22380 Insurance 53927 40800 Pensions Benefits 369052 577795 Equipment 4315746 208388 Miscellaneous 266604 9919503 Total Expense Payments 49865974 42358779 NONCOST Private Trust Funds 44910 24604 CASH BALANCE JUNE 30th Budget Funds 11381587 8439779 61292471 50823162117 DEPARTMENT OF COMMERCE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash In Banks 2049779 In State Treasury 6390000 Accounts Receivable Unallowed Items on Expense Accounts BillT Hardman Tips 1310 Michael W Russo Parking 135 LIABILITIES CASH LIABILITIES Accounts Payable RESERVES For Research 134700 For 5050 Coop Program 9097 DEFICIT Operating Deficit June 30 1959 84 39779 1445 8441224 84 346 60 143797 137233 84 412 24118 DEPARTMENT OF COMMERCE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Commerce for the fiscal year ended June 30 1959 Mr Scott Candler served as Secretary to the Board of Commissioners of the Department of Commerce to January 13 1959 when he was succeeded by Mr Abit Massey Act of the General Assembly approved March 17 1959 abolished the Board of Commissioners of the Department of Commerce and provided that the Secretary of the Board of Commissioners serving at the time the Legisla tive Act became effective should be the Director of the Department of Com merce On November 17 1958 Mrs Mary Louise Burger resigned as Treasurer of the Department of Commerce and was succeeded by Mrs Clara C Kill crease Legislative Act of February 17 1959 transferred the powers duties and functions of the State Planning Commission to the Board of Commissioners of the Department of Commerce but operations of the Commission are reported separately for the fiscal year ended June 30 1959 FINANCIAL CONDITION The Department of Commerce ended the fiscal year on June 30 1959 with a deficit of 137233 in operating funds after providing reserve of 8434660 for liquidation of outstanding accounts payable and reserving 134700 for Research and 9097 for 5050 Coop Program Georgia law provides that the finances of this State be maintained on a cash basis Therefore no obligations should be incurred for which there has been no cash budgeted AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for the fiscal year ended June 30 1959 was 30000000 This was increased to 39975705 by transfer of 9975705 from the States Emergency Fund to meet expenditures approved on budget as provided by law In addition to the 39975705 provided as the current years appropria tion 516090 was received from sale of Georgia Manufacturers Directories making total receipts of 40491795119 DEPARTMENT OF COMMERCE From the 40491795 received 24824 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration 750000 to the Georgia Forest Research Council for survey of wood residue in Georgia and 300000 to the University of Georgia for Coastal Bermuda Grass research leaving net income of 39416971 The 39416971 net income and the 11381587 cash balance on hand at the beginning of the period made a total of 50798558 available with which to meet expenditures approved on budget for the fiscal year 42358779 of the available funds was expended for budget approved items of current expense and 8439779 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 9751356 Travel Expense 1200019 Supplies Materials 443494 Communication 1128794 Printing Publicity 188 348 50 Repairs Alterations 231400 Rents 22380 Insurance Bonding 40800 Pensions Ret Systems 577795 Equipment 208388 Miscellaneous ResearchGa Tech Eng Exper Station 9565300 Other 354203 Total Cost Payments 42358779 Number of Employees on Payroll June 30 19 9224501 10 363 43 6 51389 14 480 35 307 959 56 16 807 71 236 50 539 27 3 690 52 43157 46 2 666 04 85 077 85 1273858 6733 35 12 313 53 274 323 77 1 009 70 18600 370 50 2 367 53 1 863 95 49865974 39698476 21 20 120 DEPARTMENT OF COMMERCE GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted the fol lowing illegal payments made by the Department of Commerce in the fiscal year ended June 30 1959 are cited No 1In May 1959 135 was paid on travel expense voucher to Michael W Russo for parking and in June 1959 1310 was paid on travel expense voucher to Bill T Hardman for tips a total of 1445 which should be re funded to the Department of Commerce These two payments were made during the administration of Abit Massey as Director of the Department of Commerce Parking or storage of personally owned automobiles is disallowed as being included in 60 mileage allowed under State law and this 60 per mile is the maximum limitation for this type of transportation Tips are disallowed as being a gratuity and the Constitution of the State of Georgia has never been amended to allow the expenditure of tax funds to make a donation or gratuitous contribution No 2Examination also disclosed that travel expense vouchers sub mitted by Mr Abit Massey Director of the Department of Commerce are not supported by mileage tickets as required by State law No 3During the administration of Scott Candler as Secretary of the Department of Commerce the Department of Commerce paid 5125 to the Dixie Seal and Stamp Company for an engraved copper plate to be presented to Governor Marvin Griffin in appreciation of his purchasing Stone Moun tain When it was called to the attention of former Secretary Scott Candler that this was an improper expenditure of State funds under State laws refund was immediately made by Mr Candler and the 5125 deposited in the account of the Department of Commerce within the year ended June 30 1959 Attention is called also to the following items of unusual expenditures of State funds although they are not illegal expenditures made by the Depart ment of Commerce during the Administration of Mr Abit Massey as Director of the Department121 DEPARTMENT OF COMMERCE No 1In the year ended June 30 1959 19148 was paid as expense of hotel and meals for six girls Peach Queens attending the Kiwanis Conven tion in Dallas Texas to distribute peaches for the purpose of promoting tourist trade for Georgia No 2Also in the year 25884 was paid for expense of hotel meals and transportation of Miss Georgia and Miss Atlanta to Buffalo N Y Jaycee Convention to promote tourist trade No 3In the period under review 21660 was paid to Eastern Air Lines for tickets to New York for Miss Warner Robins and Miss DeKalb County to attend the National Lions Convention and distribute 6000 pounds of Georgiamade products to 35000 delegates to promote tourist trade No 44300 was paid in June 1959 for expenses incurred in connection with the official visit of Consul Theiler of Switzerland as representative of the Swiss Government No 5Salary for the ten day period from February 5 to 15th 1959 was paid to each of the following former employees of the Georgia Com mission on Education which was abolished by provisions of Act of the General Assembly approved February 4 1959 Paul Stephenson Director 21604 Jenny Sanford Secretary 10802 Mr Scott Candler was bonded to the end of his term of office for 1000000 as Secretary of the Department of Commerce Bond was written by the United States Fidelity and Guaranty Company number 2311807129955 dated January 1 1955 and covers faithful performance of the duties of his office as Secretary of the Department of Commerce Mrs Mary Louise Burger was bonded to the end of her term of office as Treasurer of the Department of Commerce for 1000000 Bond was written by the United States Fidelity and Guaranty Company number 2311807 115257 dated July 5 1957 and covers faithful performance of the duties of the office of Treasurer of the Department Mr Abit Massey has filed bond for 1000000 written by the United States Fidelity and Guaranty Company number 231180719859 the conditions of which are quoted as follows Whereas the principal was duly appointed Secretary of the Depart ment of Commerce of the State of Georgia for a term of four years beginning January 13 1959 The condition of this obligation is such that if the Principal Abit Massey shall well and faithfully perform all the duties of his office during the time he continues therein or discharges any of the duties thereof then this obligation to be void otherwise to remain in full force and effect122 DEPARTMENT OF COMMERCE This bond number 231180719859 should be corrected so as to include as a condition of the obligation the faithful accounting for all moneys coming into the hands of the Director as well as the faithful performance of the duties of the office as provided in Code Section 89806 Mrs Clara Caudell Killcrease has filed bond for 1000000 as Treasurer of the Department of Commerce Bond is written by the United States Fidelity and Guaranty Company number 2311807186358 dated Xovember 21 1958 and covers faithful performance of the duties of the office of Treasurer of the Department In order to comply with the provisions of Code Section 89806 and to adequately protect the State bond of Mrs Kilcrease should be corrected so as to include as a condition of the obligation the faithful accounting for all moneys coming into her hands as well as the faithful performance of the duties of the office of Treasurer Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faith ful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the parti cular officer in question All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the officials and staff of the Department of Commerce for the cooperation and assistance given the State Auditors office during this examination and throughout the yearDEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1959 123 American Bar Assn 100 Reprints American Lithograph Co Inc 20 000 Envelopes Postage and Time Mailing 1000 ReprintsChain Reaction Atlanta Blue Print Co PrintingNewsprint Photo Ask Mr Foster Travel Agency 2nd Install on Adv Agreement Binders 2 Frames for Stone Mt Pictures 5 Frames for Pictures Buckhead Lions Club 2 Page Ad Carter Carolyn 886 1190 55 4980 1 240 35 219 20 54000 2500 5545 8045 24000 Photo Service 41500 141 1 Photo of Cyclorama 10 Color Prints of Stone Mt 18500 60141 Communication Counselors Inc Publicity and Printing Services 6 719 62 Cunningham Multigraphing Co 1 500 Post Cards Multigraphed 5650 Curtis Publishing Co 76 Copies of June 1959 Holiday Magazine 6288 DAC News Newsservice 1297 EastburnSeigel Ad Agency AdvertisementsVarious Mags 86 992 94 J H Elliott 7 Photos for Historical Booklet 5000 Foote and Davies Co 106 685 Booklets 5 467 61 Franklin Lyde Chapter UDC Advertisement 15000 Friend Mrs Margaret Slides 10500 Gainesville Daily Times Advertising 29500 Georgia Capital Report Advertising 28400 124 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1959 Georgia Farm Bureau News Ad in Dec Issue Georgia Magazine Advertising 200 Copies of Magazine Georgia Press Assn Mailing Release 5368 Advertising 15000 230 Cold Matrices 3172 Georgia Rambler The Advertising Ida Casons Callaway Gardens 2200 Folders Chattahoochee Valley International Sound Film Corp FilmsLand of the Cherokees Karrel Jack Reproductions Artists Renderings 100 00 3 Reprints of Photograph 1000 Kisler Photographers 24 Gloss Reprints Lane Brothers Photos and Reprints 2375 3 Photos of Stone Mountain 30 00 Longino and Porter Georgia Booklets 998739 Newsletters 944341 BookletsTheodore Roosevelt Centennial 53500 10130 Ga Mf trs Directory 12155 90 27 000 Form Letters 17150 500 1 380 00 7000 23540 10000 4400 700000 11000 3750 5375 32 293 20 Marketing Facts Inc Index Card File of the 1000 Largest Industrial Corporations Morgan Fritz Aerial Photo of Continental Can Co Morrison Carlton Films Georgia Growth National Printing Co 15000 Folders Farm Income 6667 500 5 60500 34500DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1959 125 Nour Elias Picture of Stone Mountain PitneyBowes Inc 1 Post Mark Vocation in Georgia RemingtonRand Corp Service Supplies Equipment used in preparing the Ga Manufac turers Directory Reynolds Marguerite 1 PhotoGround Breaking Sou Tech Rawson Chas A Assoc Clipping Service JuneFeb Savannah News Press Inc 1 Photo of U S Atlas Southern Photo Process Eng Co 1 Zinc Halftone Photo 75 Mats Southern Rotaprinting Co 1500 State Capitol Views Standard Press 12000 Post Cards of the Ga State Capitol Superior Recording Service Radio Recordings Thurston Hatcher Picture of Stone Mountain The Journal of Labor Advertising The Daily Mail Full Page AdNew South Edition The Daily Times Pictures for Newsletter Tribune Publishing Co 2 Large Photos TuckerWayne Co Ads Various Magazines Turley Comer Photo Voices for Radio Preparation for Recordings 500 1525 7 877 33 1500 118 35 180 3566 25910 12500 2 21410 15000 46500 60000 350 1024 21 340 60 500 1188 00 126 DEPARTMENT OF COMMERCE DETAIL OF PAYMENTS FOR PRINTING PUBLICITY YEAR ENDED JUNE 30 1959 Williams Printing Go Printing Folders Post Cards Miscellaneous 2 61088 21250 Post Cards Stone Mtn 58438 319526 Wray Studios Aerial Photos 20500 Reprint of Photo 400 20900 Oscar Ball Co Printing 1000 Envelopes 2000 500 Letters for Manufacturers Directory 1800 3800 18834850127 COMPTROLLER GENERAL SUMMARY128 COMPTROLLER GENERAL RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 47500000 47500000 Budget Balancing Adjustment 5071392 11956956 Transfers Other Spending Units 75 30 Revenues Retained Taxes 145 110 Earnings from Services 65400 Transfers Other Spending Units 7012 Total Income Receipts 52564007 59515454 NONINCOME Private Trust Funds 229863 187201 Revenue Collections Unfunded 544590 5015098 CASH BALANCES JULY 1st Budget Funds 2469856 2666960 Revenue Collections Unfunded 18 654 05 13 20815 56584541 68705528 PAYMENTS EXPENSE Personal Services 31169824 34427037 Travel 8135386 10294601 Supplies Materials 1089087 1453493 Communication 1932562 2371075 Publications Printing 4510297 7377874 Repairs 1793857 135646 Rents 4500 Insurance 21152 40946 Pensions Benefits 1744387 2194669 Equipment 1783832 1194571 Miscellaneous 182019 200545 Total Expense Payments 52366903 59690457 NONCOST Private Trust Funds 229863 187200 CASH BALANCES JUNE 30th Budget Funds 26 669 60 24 919 57 Private Trust Funds 01 Revenue Collections Unfunded 1320815 6335913 56584541 68705528129 COMPTROLLER GENERAL CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Available Cash Budget Funds 2491957 Agency Funds 01 Revenue Collections 63 35913 Accounts Receivable Overpayments on Travel Vouchers Downing Otis 300 McLellan John 588 Stephens L K 200 Wheeler J C 180 88 278 71 1268 291 39 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES Accounts Payable Current Accounts 620 00 Undrawn Salary Zack D Cravey 622278 684278 RESERVES Purchase Orders Outstanding 10 462 21 Agency Funds Group Insurance 01 Revenue Collections 6353913 7400135 SURPLUS For Operations Subject to Budget Approval 7 44726 88 291 39130 COMPTROLLER GENERAL SUMMARY FINANCIAL CONDITION The Comptroller Generals office had an operating surplus of 744726 on June 30 1959 after making provision for liquidation of 1730499 accounts payable and purchase orders outstanding 001 for Group Insurance Pre miums to be remitted and 6352913 revenue collections to be transferred to the State Treasury REVENUE COLLECTIONS The Comptroller Generals office is the revenuecollecting agency for taxes and fees pertaining to the administration of the insurance safety fire prevention and industrial loan laws of the State In the period under review 1080309818 was collected from taxes and fees which with 1320815 on hand at the beginning of the fiscal year on July 1 1958 made a total of 1081630633 to be accounted for 1075294610 of the total to be accounted for was transferred to the State Treasury in the year 110 was paid in bank charges and 6335913 remained on hand June 30 1959 to be funded in the next fiscal period Revenue collections the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1969 1958 1957 Insurance Regulatory Fees 27127250 25837334 26375701 Insurance Premium Tax 957503025 900464162 825607393 Insurance Agents Occ Tax 23115700 218 54200 218 57500 Insurance License Fees Fire and Casualty Agents 7216000 6792500 6583000 Safety Fire Pre Fees 35 500 67 32 62185 30 46717 Industrial Loan Fees 16055313 14947837 14140298 Industrial Loan Tax 45742463 40847686 34336433 Totals1080309818 1014005904 931947042 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Comptroller Generals office in the fiscal year ended June 30 1959 was 47500000 To meet ex penditures approved on budget an additional amount of 11956956 was transferred from the State Emergency Fund as provided by law making total allotment to the Comptroller Generals office in the year 59456956 In addition to the funds provided as the current years appropriation 65400 was received from Fulton County for expense of making photostatic copies of records making total income receipts for the fiscal year 59522356131 COMPTROLLER GENERAL From the 59522356 income receipts 7012 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income available to the Comptroller Generals office of 59515344 The 59515344 net income and the 2666960 cash balance at the be ginning of the fiscal year made a total of 62182304 available with which to meet expenditures approved on budget for the period under review 59690347 of the available funds was expended in the fiscal year for expense of operating the Comptroller Generals office and 2491957 re mained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 General Office 22513317 19951142 25534508 Rating Dept Insurance 2248300 1790913 1360451 Safety Fire Commissioner 20598097 18160124 14292018 Indus Loan Commissioner 14330633 12464579 13499179 596 903 47 BY OBJECT Personal Services 344 27037 Travel Expense 102 946 01 Supplies 1453493 Communication 23710 75 Printing Publicity 7377874 Repairs Alterations 135646 Repairs Renovating Offices Rents Insurance Bonding 40946 Pensions Social Security 573552 Pensions Emp Ret System 1621117 Equipment 11 945 71 Miscellaneous 2 004 35 52366758 54686156 Number of Employees on Payroll June 30 General Office Rating Department Insurance Safety Fire Commissioner Industrial Loan Commissioner 311 698 24 286 999 77 81 353 86 8106121 10 890 87 10 920 49 19 325 62 16 021 98 45102 97 44 59714 1 462 32 1 285 27 16 476 25 62 920 72 4500 4500 211 52 10650 3 548 49 685 07 13 895 38 11 424 51 17 838 32 29 278 71 1 818 74 1 51519 59690347 52366758 54686156 34 35 33 6 6 3 28 26 20 18 19 23 86 86 79 132 COMPTROLLER GENERAL GENERAL The Advisory Board and the Appeal Board appointed under provisions of Legislative Act approved February 25 1949 creating the office of the Safety Fire Commissioner and the Advisory Board appointed under pro visions of Legislative Act of March 4 1955 creating the office of the Georgia Industrial Loan Commissioner were abolished by Acts of the General Assem bly approved February 17 1959 Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other condi tions as the laws may require as to the official bond of the particular officer in question The Comptroller General Zack D Cravey is bonded in the amount of 2000000 with the Hartford Accident and Indemnity Company their bond Number 2305662C on which premium has been paid to January 14 1960 The condition of the obligation under this bond is That Whereas the above bound Zack D Cravey was on the 4th day of November 1958 duly and legally elected Comptroller General of the State of Georgia for the term of four years beginning January 14 1959 Now therefore should the said Zack D Cravey faithfully discharge the duties of the office of Comptroller General of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void other wise to be in full force and effect This bond should be corrected so as to include as a condition of the obliga tion the faithful accounting for all moneys coming into the hands of the Comp troller General as well as the faithful performance of the duties of the office Hubert McDonald was bonded as Deputy Insurance Commissioner under Honesty and Faithful Performance Bond in the amount of 500000 written by the Aetna Casualty and Surety Company their bond Number llS8471 dated November 4 1946 on which premium was paid to November 4 1959 However this bond was unapproved by the States Attorney General and therefore cancelled and new bond obtained The new bond covers Honesty and Faithful Performance written by the Aetna Casualty and Surety Com pany bond Number llS24777 dated July 10 1959 for 50 0000133 COMPTROLLER GENERAL Ralph R Cadle Loan Commission Chief Deputy is bonded in the amount of 500000 with the United States Fidelity and Guaranty Company their bond Number 2319807106855 dated June 7 1955 covering faithful per formance This bond is payable to Zack D Cravey Industrial Loan Com missioner State of Georgia In order to adequately protect the State the bond should be payable to successors in office in addition to the present incumbent Mrs Lora A Henning TypistFile Clerk in the office of the Loan Com mission is bonded for 200000 with the United States Fidelity and Guaranty Company their bond Number 2319807106755 dated June 10 1955 covering faithful performance This bond also is payable to Zack D Cravey Industrial Loan Commissioner State of Georgia and does not include the addition of Successors in Office as it should to adequately protect the State Premiums on bonds of Ralph R Cadle and Mrs Lora A Henning have been paid to June 1 1959 Invoices covering premiums for the period from June 1 1959 to June 1 1960 have been received in the office of the Comp troller General but had not been paid at the time of this examination In order to comply with the provisions of Code Section 89806 and to adequately protect the State bonds of Loan Commission Chief Deputy Ralph R Cadle and TypistFile Clerk Mrs Lora A Henning should be corrected so as to include as a condition of the obligation the faithful account ing for all moneys coming into their hands as well as the faithful performance of the duties of the respective offices Schedule bonds covering other employees in the Comptroller Generals office are as follows Great American Insurance Company Bond Number 215256 Honesty and Faithful Performance Coverage Premium paid to January 1 1960 Grace Christian Ann Frances Jordan Vivian Thornton Bates Mrs Irene H Crowe Harry B Christian Jenny F Salomon Barney Manning T F Tarver ClerkTypist Clerk Bookkeeper Secretary Mgr License Div Secretary Auditor 200000 100000 1000000 100000 1000000 500000 100000 250000134 COMPTROLLER GENERAL Huldah Caldwell Bookkeeper Tommie K Ray Bookkeeper Elizabeth Madden Clerk Kathryn McCall Clerk Hal S Wimberly Clerk Mattie Davis Maid 200000 200000 100000 100000 100000 100000 Total4050000 Great American Insurance Company Bond Number 411809 Honesty and Faithful Performance Coverage Premium paid to February 16 1960 F A Robinson Inspector E Beatrice Cochran File Clerk Fred P Reinerd Deputy D R Otis E Downing Fire Inspector Lucius E Vaughn Gas Inspector 100000 100000 100000 100000 100000 Total500000 Mileage tickets attached to travel expense vouchers submitted by W L Allagood Dean DeLamar and C L Patterson show continuous mileage on car charged as State expense with no personal mileage indicated by speedo meter readings in the period under review It appears that trip mileage has been added to last mileage shown on previous mileage ticket submitted instead of showing actual speedometer readings This method of preparing mileage tickets should be discontinued and actual speedometer readings indicated on mileage tickets Shown on the Balance Sheet at June 30 1959 are accounts receivable for overpayments on travel vouchers as follows Otis Downing 300 John McLellan 588 L K Stephens 200 J C Wheeler 180 1268135 COMPTROLLER GENERAL All travel expense vouchers are approved by Zack D Cravey by the letters OK and initials on vouchers All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the Comptroller General and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 136 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1959 Atlanta Newspapers Inc Notice of Meeting 10 35 Notice of Hearing 1870 Refund by Zack D Cravey For Prev Payment 1500 1405 Harry Barfield Company 6500 Banker Flap Envelopes 12925 14M Envelopes with Clasp 47914 10M Brown Envelopes 13750 250M White Envelopes 262500 5M Engraved Envelopes 21000 100M Ins Agents Postal Cards 108900 5M Ins and Casualty Cards 5000 1M Certificates 3400 2500 Jr Fire Marshal Reg s Cards 7500 43M Ins AgentsApplications 197590 81M Ins AgentsLicense Forms 305380 500 Excess Agents License 115 00 2M Licenses for Ins Companies 36500 1M Industrial Loan Licenses 33390 100 Loan Licenses 13500 5200 Receipt Forms 68964 214M Insurance Mortality Forms 259008 7M Telephone Information Forms 7200 40M Listings of Counties 80000 1500 1959 Annual Statements 126000 1621921 Bowen Press The 2M Life Health and Accident Manuals 60595 2M Fire and Casualty Manuals 88888 149483 Brandon Insurance Service Co 1M Envelopes 300 Life Acci Health Statements 525 Fire and Cas Statements 20 Fraternal Statements 40 County Mutual Statements 30 Hospitalization Statements 15 Title Statements 525 Insurance Expense Exhibits 300 Credit Life and Acci Health Exhibits 300 Accident and Health Policy Experience Exhibits Gliddens W H Packing Sort and Mailing Firecracker Lee Morrison and Son 211M Folding Fans 2 338 96 55926 840000COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1959 137 Legislative Bureau Calendar and Status Sheets 1959 Ga Legislature 8000 5 Pages House and Senate Bills 250 2 Pages Copies 20 8270 Longino and Porter Inc Publication of Firecracker 12 Months16156 51 Color Mats and Proofs 50500 1500 Lists of Ga Licensed Ins Companies 209550 100M Blotters 150000 1M Booklets Nursing Home Regulations 45000 1M Booklets Ga Ind Loan Acts 48000 2500 Booklets Explosive Regulations 214700 500 Annual Report Booklets 1 69324 40M Jr Fire Inspection Cards 79000 2M Explosive Report Forms 6700 5M Explosive Applications Permits 25500 1M L P Cas Licenses 11240 1M Reprints Flammable Liquids 1 22200 1M Reprints Anhydrous Ammonia 122200 1M Reprints Liquid Petroleum Gas 213200 1 5xl2 Enlargement Do You Think You Work Too Hard 2800 3085565 Carlton Morrison Motion Picture Production of Safe Handling of Explosives 425 00 Sound and Color Print Jr Fire Marshal Film 11500 Tapes and Radio Production Worst Enemy 106000 Motion Picture 4J Min Program 47000 i Min Radio Program 22000 108 Ft Production of Black White Film and 20 Prints 95000 15 Min 16mm Sound and Color Picture to show operation of Volunteer Fire Dept 3 50000 Magnetic Tape and Production 6325 680325 Powell Goldstein Frazier and Murphy Briefs and Petitions 17910 Screen Printers Inc 20M Bumper Stickers Help Prevent Fires 166000 J P Stevens Engraving Co 5M Engraved Letterheads 11500138 COMPTROLLER GENERAL DETAIL OF PAYMENTS FOR PRINTING AND PUBLICITY YEAR ENDED JUNE 30 1969 Robbins Co 10059 Jr Fire Marshal Badges 311829 33 Honorary Deputy Fire Marshals State of Georgia 12200 3 240 29 Photos Developing Reprints Arnetts Studio 45 Brady Wm L 1475 Day Bill 25 Donalson Mary Frances 850 Drinnons Inc 62304 Fryes CameraShop 3953 Fitz Morgan 721 FotoShop The 6 Flanders Studio 824 Knight Bill 25 Mason Bill 38700 Polaroid Corp 365 Q N Johnson Studio 4 Sydsjoen Photographer 2000 Tharp Gilbert 10 Tracy ONeal 39399 Williams Studio 20318 181644 73 77874139 DEPARTMENT OF CONFEDERATE PENSIONS140 DEPARTMENT OF CONFEDERATE PENSIONS RECEIPTS 1958 1969 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 29000000 29000000 Budget Balancing Adjustment 23 85500 7 47801 Total Income Receipts 26614500 28252199 CASH BALANCE JULY 1st Budget Funds 3153248 4907695 29767748 33159894 PAYMENTS EXPENSE Personal Services Salaries 1240750 1319250 Personal Services OrdinariesFees 53400 45000 Supplies 39765 27742 Communication 21257 24000 Printing Publications 1124000 Repairs 1600 4990 Insurance Bonding 625 625 Miscellaneous 18 18 Pensions To Emp Ret System 73356 73356 Pensions Confederate Widows 23427500 26757000 Total Expense Payments 24860053 29377763 CASH BALANCE JUNE 30th 4907695 3782131 29767748 33159894141 DEPARTMENT OF CONFEDERATE PENSIONS SUMMARY FINANCIAL CONDITION The Department of Confederate Pensions ended the fiscal year on June 30 1959 with a cash surplus of 3782131 of which 1125631 was available for administration and 2656500 was in the State Treasury and reserved for payment of pensions due July 1 1959 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the administrative cost of the Department in the fiscal year ended June 30 1959 was 1500000 The amount provided with which to meet expenditures approved on budget was 1440699 and the remaining 59301 was lapsed to the States General Fund as provided by law The 1440699 provided as the years appropriation together with the cash balance of 2260695 on hand at the beginning of the fiscal year made total funds available for administration 3701394 2575763 of the 3701394 available funds was expended for adminis trative cost of the Department and 1125631 remained on hand June 30 1959 the end of the fiscal year Appropriation for payment of pensions and Ordinaries fees in the fiscal year ended June 30 1959 was 27500000 The amount provided with which to pay pensions and Ordinaries fees was 26811500 and the re maining 688500 was lapsed to the States General Fund as provided by law The 26811500 provided for pensions and Ordinaries fees together with 2647000 balance at the beginning of the year made a total of 29458500 available From the 29458500 available funds 45000 was paid in fees to Ordi naries and 26757000 pensions paid to widows of Confederate Soldiers and 2656500 remained on hand June 30 1959 This remaining cash balance is reserved for payment of pensions due July 1 1959142 DEPARTMENT OF CONFEDERATE PENSIONS COMPARISON OF OPERATING COSTS Administrative expenses Ordinaries fees and pension payments for the past three years are compared in the following statement YEAR ENDED JUNE 30 PENSION PAYMENTS 1959 1958 1957 Widows of Confederate Soldiers 26708000 23379500 23621250 Widows of Confederate Soldiers in Soldiers Home 49000 48000 45250 26757000 23427500 23666500 ORDINARIES FEES Fees based on 200 per year per pensioner 45000 53400 59800 NUMBER ON PENSION ROLLS AT JUNE 1ST Widows of Confederate Soldiers 190 214 251 Widows of Confederate Soldiers in Soldiers Home 8 9 8 198 223 259 ADMINISTRATIVE EXPENSES Personal Services 1319250 1240750 1215450 Supplies 27742 39765 27472 Communication 24000 21257 15448 Printing 1124000 Other Adminis Expense 80771 77381 76295 2575763 1379153 1334665 Number of Employees on Payroll June 30 4 4 4 Widows of Confederate Soldiers were paid at the rate of 7500 per month until March 1 1958 when the rate was changed to 11000 per month under provisions of Act of the General Assembly Inmates of the Confederate Soldiers Home in Atlanta receive no pension but are given 500 per month for incidental expenses143 DEPARTMENT OF CONFEDERATE PENSIONS In the fiscal year ended June 30 1959 1124000 was expended for pub lishing a book entitled Roster of the Confederate Soldiers of Georgia 1861 1965 This amount represents only half of the cost and the balance of 1124000 will be paid when the publisher completes the work GENERAL Records of the office of the Department of Confederate Pensions were found in excellent condition and all expenditures for the period under review were within the limits of budget approvals and provisions of State law Miss Lillian Henderson Director of the Department of Confederate Pensions is bonded in the amount of 250000 with the U S Casualty Com pany BondSE 13 413 as required by law Premium on this bond has been paid to September 25 1959 Appreciation is expressed to the Director and the staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year144 DEPARTMENT OP CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1959 NUMBER PENSION COUNTY Bacon Baldwin Banks Barrow Ben Hill Bibb Brooks Bulloch Butts Calhoun Candler Carroll Chatham Chattahoochee Chattooga Cherokee Clarke Clay Clayton Cobb Colquitt Coweta Crawford Dade Dawson Decatur DeKalb Dodge Dooly Dougherty Douglas Early Elbert Emanuel Floyd Forsyth Franklin Fulton Gilmer Glascock Glynn Gordon Grady Greene 611959 1 1 1 3 2 4 1 1 3 1 1 3 6 1 1 3 4 0 1 2 0 4 1 1 2 3 2 2 2 1 1 3 2 1 2 2 3 26 2 1 1 2 2 1 1 320 00 1 320 00 1 320 00 3 960 00 2 640 00 5 280 00 2 090 00 1 320 00 3 960 00 1 320 00 1 320 00 3 960 00 8 250 00 1 320 00 1 320 00 4 840 00 5 280 00 1 210 00 1 320 00 2 640 00 1100 00 5 280 00 1 320 00 1 320 00 2 640 00 4 620 00 2 640 00 2 640 00 2 640 00 1 320 00 1 320 00 3 960 00 3 850 00 1 320 00 2 640 00 2 640 00 3 960 00 36 520 00 3 080 00 2 530 00 1 320 00 3 850 00 2 640 00 1 320 00145 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1969 NUMBER PENSION COUNTY Gwinnett Hall Haralson Hart Henry Houston Jackson Jasper Jenkins Johnson Jones Lamar Laurens Lincoln Long Lowndes Lumpkin Macon Madison Meriwether Mitohell Montgomery Morgan Murray Muscogee Newton Oconee Oglethorpe Pickens Pierce Pike Polk Pulaski Rabun Randolph Richmond Rockdale Seminole Spalding Stephens Sumter Tattnall Telfair Thomas 611959 2 2 640 00 1 1 320 00 2 2 640 00 1 1 320 00 1 1 320 00 3 3 960 00 1 1 320 00 2 2 640 00 1 1 320 00 2 2 640 00 1 1 320 00 1 1 320 00 3 4 950 00 1 1 980 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 1 66000 1 1 320 00 3 3 960 00 0 99000 2 2 640 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 320 00 0 88000 1 1 320 00 1 1 320 00 0 99000 3 3 960 00 0 22000 3 3 960 00 2 2 640 00 2 2 640 00 0 66000 1 1 320 00 1 1 320 00 1 1 32000 1 1 320 00 5 660000 146 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS WIDOWS YEAR ENDED JUNE 30 1959 NUMBER PENSION COUNTY Tift Towns Treutlen Troup Turner Twiggs Upson Walker Walton Ware Warren Washington Wheeler Whitfield Wilkes Wilkinson Worth Soldiers Home 1 1959 1 132000 1 132000 1 1 320 00 3 3 960 00 2 2 640 00 1 1 320 00 1 1 320 00 1 1 320 00 1 1 650 00 2 264000 1 1 32000 1 1 320 00 1 1 320 00 2 364000 2 264000 1 1 32000 1 1 32000 8 49000 i 26757000 147 STATE BOARD OF CORRECTIONS 148 STATE BOARD OF CORRECTIONS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation190000000 190000000 Budget Balancing Adjustment 344 62040 86 27873 Revenues Retained Earnings 151665112 161875689 Transfers Other Spending Units 9532302 473639 Total Income Receipts366594850 360029923 NONINCOME Private Trust Funds 27982343 35179504 CASH BALANCES JULY 1st Budget Funds 50893678 39233776 Private Trust Funds 7658822 7998137 4 531 296 93 4 424 413 40 PAYMENTS EXPENSE Personal Services122537235 Travel 7938979 Supplies Materialsii187683046 Communication 1806885 Heat Light Power Water 8516189 Publications Printing 146209 Repairs 1775879 Rents 52100 Insurance 362868 Indemnities 609649 Pensions Benefits 825299 Equipment 11071038 Miscellaneous 341827 Total Expense Payments343667203 OUTLAYS Lands Buildings Personal Services 1650127 Travel 237850 Supplies Materials 28841307 Repairs 6433 Miscellaneous and Other 118082 Contracts 1150000 Equipment 2583750 NONCOST Private Trust Funds 27643028 CASH BALANCES JUNE 30th Budget Funds 39233776 Private Trust Funds 7998137 1 288 766 94 86554 82 2 019 529 84 17 301 93 93 588 99 1 054 04 21175 04 30720 37 891 47 2 435 00 8 654 56 72708 33 3 86578 3 653 833 94 21 701 05 8 816 24 106 901 90 342 67 1 97017 00 27 675 91 354 556 81 171 39511 77219 60 4 42441340 149 STATE BOARD OF CORRECTIONS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Budget Funds Administrative Account 5 25592 Institution Accounts 16613919 17139511 Private Trust and Agency Funds Reidsville State Prison 7721960 Social Security 28736 ACCOUNTS RECEIVABLE Ted Odum LeTourneau ScraperSee Comments 11256 67 Appling Co Bd of Commrs See Comments 38000 CityofBaxley See Comments 1660557 State Highway DepartmentRoad Maintenance 2450000 Miscellaneous Sales of Inmate Labor List on file 28199 69 77506 96 24890207 80941 93 329 844 00 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Office 86670 Institutions 12655274 Social Security Employer Contrib Office 22594 Institutions 61 42 RESERVES Private Trust and Agency Funds Reidsville State Prison Social SecurityEmployee Contrib SURPLUS Available for Operations Administration Institutions 127 419 44 287 36 127 706 80 77 219 60 287 36 4 163 28 120 466 96 77 506 96 124 630 24 32984400 150 STATE BOARD OF CORRECTIONS SUMMARY FINANCIAL CONDITION The State Board of Corrections ended the fiscal year on June 30 1959 with a surplus of 416328 available for administration and 12046696 for prison institution operations after providing the necessary reserve of 12741944 to cover outstanding accounts payable 28736 for employer contributions to Social Security and reserving 7750696 for Private Trust and Agency funds held on this date REVENUE COLLECTIONS The State Board of Corrections is a revenuecollecting agency for receipts from farmings manufacturing and other activities at the Prison Total revenue collected in the year ended June 30 1959 was 161875689 all of which was retained by the Board as reimbursement of expense incurred in operations as authorized by Legislative Act approved February 25 1949 Revenue receipts the past year are compared with collections by the Board in the two previous fiscal periods as follows YEAR ENDED JUNE 30 1959 1958 1957 Farm Sales Vegetables Corn Cotton Hides and Fats Cows and Hogs Syrup Surplus Horses and Mules Peanuts and Pecans Cotton Seed Penalty on Feed Pine Straw 18549 42000 25 771 79 21 316 54 6 699 05 2 961 41 2 761 72 2 762 58 7 015 84 3 893 54 8 023 70 133 63 2 87617 1 916 64 1 586 62 898 88 969 86 210 32 1 500 00 831 75 41 343 21 30 720 19 20 672 13 151 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 1959 1958 1957 Industrial Dept Sales Tags and Markers 24253023 24852109 22221150 Printing 419640 206030 338500 24672663 25058139 22559650 Inmate Labor 19214733 16335341 10452407 Road Contracts 1 019 041 22 1 001 288 96 1 042 225 51 Other Sales and Income Utility Services 1316500 1015250 995000 Insurance Recoveries 63444 150000 375000 Crushed Stone 8761687 4789844 4849620 Rental of Machinery 6 794 00 Other Receipts 425354 245358 285007 Sale of Furniture 1382865 870265 119 498 50 70 707 17 71 840 27 Total Revenue1 618 756 89 1 516 65112 1 464 858 48 AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Board for administration in the fiscal year ended June 30 1959 was 15000000 The amount provided with which to meet expenditures approved on budget for the year was 14553495 and the remaining 440505 of the appropriation was lapsed to the States General Fund as provided by law Appropriation for operation of the prison institutions under the control of the State Board of Corrections in the fiscal year ended June 30 1959 was 175000000 To meet expenditures given budget approval 9074378 was transferred from the State Emergency Fund under provisions of State law making total allotment for the year 184074378 In addition to the 198627873 total funds provided by allotment of State funds for administrative expense of the Board and operating expense of the Prison Institutions the Board collected and retained revenue amounting to 161875689 as previously referred to making total income for the year 360503562 152 STATE BOARD OF CORRECTIONS From the 360503562 received 22467 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 451172 was transferred to the Secretary of State Buildings and Grounds for cost of renovating and altering offices of the Board of Corrections leaving available net income of 360029923 The 360029923 net income receipts and the 39233776 cash balance on hand at the beginning of the fiscal period made a total of 399263699 available 365383394 of the available funds was expended in the year for budget approved items of expense 16740794 was paid for land buildings and equipment and 17139511 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The Boards expenditures for operations for the past three years are com pared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Administration 14367009 14382010 14289577 Institutions 130631515 130690109 114067220 Industries 11933292 12983206 12767989 Soap Factory 2388664 2404207 1465822 Farms 31828206 30680348 30953458 Correctional DetentionRome 3648208 3467000 3324072 Ga Indus Inst Alto 35713576 33078088 29754894 Desk Plant FactoryAlto 14 758 33 19 247 09 Rock QuarryBuford 263 68710 404 465 77 226 857 06 Prison Branches 1 237 691 75 1 081 984 98 1136 999 40 3 821 241 88 3 782 547 52 3 430 086 78153 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services1 288 766 94 1 225 372 35 1 069 275 32 Travel Expense 8655482 7938979 7482514 Supplies Materials 201952984 187683046 180408749 Communication 1730193 1806885 1739540 Lights Power Water 9358899 8516189 6775602 Printing Publicity 105404 146209 97753 Repairs Alterations 2117504 1775879 2323411 Rents 30720 52100 12200 Insurance Bonding 3789147 362868 143633 Pensions 865456 825299 753569 Indemnities 243500 609649 598984 Equipment 7270833 11071038 18228010 Miscellaneous 386578 341827 515705 Total Expense Payments3 653 833 94 3 436 672 03 3 260 022 02 OUTLAY Land and Buildings 13973203 32003799 13859648 Equipment 2767591 2583750 3146828 Total Outlay Payments 167 407 94 345 875 49 170 064 76 Total Cost Payments3 821 241 88 3 782 547 52 3 430 086 78 Average Daily Inmate County All Units 4648 4121 3873 Number of Employees June 30 Administration 20 21 21 Institutions 475 446 432 495 467 453 Figures on the number of inmates furnished by officials of the Board of Corrections covering all the prison branches shows an increase in average daily inmate count from 4121 to 4648 a net increase of 527 or 128 in the year ended June 30 1959 Operating expense payments for the same period increased from 343667203 to 365383394 or 21716191 which is a net increase of 622 The Board of Corrections still assigns tubercular prisoners and approxi mately one hundred colored women prisoners to the Battey Tubercular Hos pital Rome Georgia The Board of Corrections pays approximately fifty per cent of custodial expense of these prisoners and Battey Hospital pays the remainder and furnishes food and clothing for the use of the prisoners 154 STATE BOARD OF CORRECTIONS PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Fund receipts handled at the Tattnall Prison in the year ended June 30 1959 amounted to 33725219 which with a balance of 17998137 on hand at the beginning of the period made a total of 41723356 to be accounted for Of this amount 34001396 was disbursed for objects of trust and 7721960 remained on hand June 30 1959 the end of the fiscal year These funds are composed of Inmate Deposits Prison Stores accounts County deposits for discharge of prisoners and other similar accounts and are not a part of the funds for the maintenance and operation of the Prison Institutions Purchases are made at the Prison Stores by employees at the Prison for groceries and other commodities and the profits from the store are paid into the Athletic and Miscellaneous Account which is maintained for the benefit of the prisoners Inmate Deposits shown in the within report are the personal funds of the inmates at the Prison at Reidsville only In addition to the above private trust and agency funds the Board held 28736 of contributions by employees to Social Security which had not been remitted at June 30 1959 GENERAL Under the laws of the State of Georgia the State Auditor is required in his audits of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the above attention is again called to the following transactions which were reported in audit for year ended June 30 1958 and have not been settled since last years report Action should be taken imme diately to recover these funds 1Account Receivable due from Ted Odum Jesup Georgia in the amount of 1125667 Of this amount 1072800 covers rental charge on LeTourneau Scraper Serial LSS 31024 LSKWayne Prison Branch Jesup Georgia from October 1 1956 through March 31 1958 a total of 18 months at 59600 per month Invoice prepared by the State Board of Corrections dated May 26 1958 states that the piece of equipment referred to in this paragraph was in the possession of Mr Odum during the above mentioned period of timeWM 155 STATE BOARD OF CORRECTIONS The additional 52867 charged to Ted Odum covers the cost of transpor tation of the above piece of equipment and the purchase of necessary parts to place the unit in operating condition 2Accounts Receivable due from the Board of County Commissioners Appling County Baxley Georgia in the amount of 38000 covering 760 Inmate hours at fifty cents per hour According to files of the State Board of Corrections this 38000 represents labor which was performed during September 1956 and for which the State Board of Corrections has not received payment 3Account Receivable due from the City of Baxley Georgia in the amount of 1660557 Invoices supporting this charge copies of which are on file in the office of the State Auditor are as follows Invo Invo Invo Invo Invo Invo Invo Invo Invo Invo Invo Invo ce No ce No ce No ce No ce No ce No ce No ce No ce No ce No ce No ce No 1 dated April 30 1958 530180 2 dated April 30 1958 324000 3 dated April 30 1958 105600 4 dated April 30 1958 103457 5 dated April 30 1958 137800 6 dated April 30 1958 78680 7 dated April 30 1958 28000 8 dated April 30 1958 93040 9 dated April 30 1958 7000 10 dated April 30 1958 140000 11 dated April 30 1958 96000 12 dated April 30 1958 16800 1660557 Copies of letters and statements of investigations made in determining the above charge against the City of Baxley by the State Board of Corrections are on file in the office of the State Auditor Members of the State Board of Corrections on June 30 1959 were C O Nixon Chairman W B Morrison ViceChairman L N Norris Secretary R W Rollins Member W D Goff Member Covington Georgia Mt Vernon Georgia Thomson Georgia Bainbridge Georgia Cordele Georgia J M Forrester is Director of the Board having been appointed to that office effective January 16 1955156 STATE BOARD OF CORRECTIONS Public Official Schedule Bond was on file and presented for examination written by the General Casualty Company of America number 350010 dated March 9 1959 covering J M Forrester as Director for 2500000 J B Hatchett as Assistant Director for 1000000 M H Doyle as Trea surerPurchasing Agent for 2500000 R P Balkcom Jr as Warden of Georgia State Prison for 2500000 and other officials and employees as listed in schedule attached to and made a part of the bond for amount shown for each respective individual The conditions of the obligation of this bond are as follows Now therefore if each of the said Principals listed in said schedule shall 1 Faithfully account for all public and other funds or property coming into the Principals custody control care or possession 2 Shall truly and faithfully discharge all the duties imposed upon him by law or the rules and regulations of the State Board of Correc tions as provided by Section 20 of Georgia Laws 1950 Vol 1 p 161 as amended by Section 5 of Georgia Laws 1957 Vol 1 pp 477 481 then this obligation to be void otherwise to be and remain in full force and effect Public Official Schedule bond written by the General Casualty Company of America number 350011 dated March 9 1959 provides coverage of 1000000 on Wardens and 500000 on Deputy Wardens as listed in schedule attached to and made a part of the bond The conditions of the obligation of this bond are the same as quoted in preceding paragraph for bond number 350010 Financial books and records of the Board of Corrections for the current year are well kept all known receipts for the period under review have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board of Cor rections for the cooperation and assistance given the State Auditors office during this examination and throughout the yearSTATE BOARD OF CORRECTIONS TRUST AND AGENCY FUNDS REIDSVILLE STATE PRISON YEAR ENDED JUNE 30 1959 157 Balance Balance FUND 711958 Athletics and Miscellaneous Transfer from Store Acct Transfer from Barber Shop Acct Vet GroupA A Publications Confiscated from Inmates Claxton CocaCola Co Ga Prison WardensAssn Beauty Supplies SalaryAthletic Dir Store ManagersInmates Entertainment Clothing Films etc Supplies Photos Publications Umpires Offls Baseball Games Religious and Other Literature Insurance Floral OfferingsPlants Lights Fuel Funeral Expense Equip Repair Repl New Equip Prof Service Doctors Dentists Drugs Frei ght Balances17 3421 Receip ts Payments 6 301958 40 000 00 69 43 1 00 15 00 1049 51500 143 00 1 213 60 1 325 73 24800 7 173 39 1 449 09 464 80 503 40 6520 373 09 447 59 35000 17 781 46 3 454 50 495 35 22 751 41 17 342 69 40 753 92 35 345 20 22 751 41 Barber Shop 8737 31400 33194 Transfer to Athletic Acct 6943 InmatesDeposits 3133182 18495404 17998872 3629714 Store 3105586 Sales 14923021 Transfers to Athletics 40 000 00 Purchases 12228226 1800381 Sales TaxStore 16363 206945 206584 16724 79 981 37 337 252 19 340 013 96 77 21960159 DEPARTMENT OF DEFENSE160 DEPARTMENT OF DEFENSE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 54500000 54500000 Budget Balancing Adjustment 2427180 895427 Revenues Retained Grants from U S Government 36365727 19175426 Donations 2428553 5415518 Earnings Recoveries 150000 22500 Transfers Other Spending Units 64 690 71 41 870 22 Total Income Receipts 89402389 74030995 CASH BALANCES JULY 1st Budget Funds State Defense Corps 297591 297591 Budget Funds 45906495 39165249 Total135606475 113493835 PAYMENTS EXPENSE Personal Services 35033256 31192978 Travel 2844863 2055475 Supplies Materials 3296596 3856447 Communication 1503873 1355049 Heat Light Power Water 570512 529208 Publications Printing 215026 1355260 Repairs 425689 5 18317 Rents 16909379 78614 Insurance 195597 4032023 Indemnities 83014 1750 Pensions Benefits 960635 1116751 Equipment 1866827 906704 Miscellaneous 35 391 88 2 520 32 Grants to Civil Divisions 159 482 61 308 888 50 Total Expense Payments 83392716 78139458 OUTLAYS Lands Buildings Contracts 12750919 12621221 CASH BALANCES JUNE 30th Budget Funds State Defense Corps 297591 297591 Budget Funds 39165249 22435565 Total135606475 113493835 State Defense Corps Account inactive161 DEPARTMENT OF DEFENSE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Budget Funds For Operations 9225106 For Civil Defense Administration 13142175 For Operational Survival Plan 68284 22435565 Private Trust and Agency Funds U S Income Tax Operational Survival 11925 224 236 40 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Outstanding RESERVES For Armory Contracts to Mature Schedule 3020 95 For Federal Civil Defense Adm 13142175 For Survival Plan Project 68284 ForU S Income Tax 11925 SURPLUS JUNE 30 1959 For OperationsSubject to Budget Approval 951046 135 00629 79 719 65 224 236 40 Does not include unallocated funds in the amount of 77294 58 for Armory contracts not let162 DEPARTMENT OF DEFENSE SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Defense combining the military agency and the civil defense agency as created under provisions of Act of the General Assembly approved Febr uary 2 1955 This Department was previously reported as the Department of Public Defense and prior to the year ended June 30 1957 activities of the Military Division and the Civil Defense Division were shown separately FINANCIAL CONDITION The Department of Defense ended the fiscal year on June 30 1959 with a surplus of 7971965 available for operations subject to budget approvals after providing the necessary reserve of 951046 to cover outstanding accounts payable and reserving 302095 for construction of new armories throughout the State 68284 for Survival Plan Project 13142175 for Civil Defense funds and 11925 for Private Trust and Agenc3r Funds AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of all divisions of the Department of Defense in the fiscal year ended June 30 1959 was 54500000 The amount provided with which to meet expenditures approved on budget was 53604573 and the remaining 895427 was lapsed to the States General Fund under provisions of State law In addition to the 53604573 funds provided as the current years appropriation the Department of Defense received 5415518 from dona tions for armory construction 19175426 from the Federal Government and 22500 from sale of old equipment making total receipts for the year 78218017 From the 78218017 received 4187022 was transferred to other units of the State Government as detailed in the unit report leaving net income of 74030995 The 74030995 net income and the 39165249 cash balance at the beginning of the period made a total of 113196244 available with which to meet expenditures approved on budget for the fiscal year 78139458 of the available funds was expended for current expenses of operating the Department 12621221 was paid for construction of armories and 22435565 remained on hand June 30 1959 the end of the fiscal year163 DEPARTMENT OF DEFENSE The first lien on this remaining cash balance is for liquidation of 951046 in outstanding accounts payable 302095 is reserved for construction of new armories 13142175 for Federal Civil Defense projects 68284 for Survival Plan Project and the remainder of 7971965 will be available for expenditure in the next fiscal period subject to budget reapprovals Operating costs the past year include payments of 13076580 for National Guard Unit allowances and 17812270 Grants to Cities and Counties from Federal funds for Civil Defense equipment Federal Civil Defense funds from which Grants to Cities and Counties were made were handled by the State Treasurer as Custodian and payments were made on authorizations signed by the State Adjutant General COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department of Defense for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Office and Administration and State Armories 37614265 31741185 34726814 Catoosa Rifle Range 60000 60000 60000 Natl Guard Organizations 13076580 16831929 17624339 Constr of ArmoriesBldgs 12621221 12750919 31751579 State Active Duty Serv 5312503 5078944 1974285 Grants to CitiesCounties 17812270 159482 61 16949005 Operational Survival Plan Proj ect 42 63840 137 323 97 3459 63 907 606 79 BY OBJECT EXPENSE Personal Services 31192978 Travel Expense 2055475 Supplies 3856447 Communications 1355049 Heat Light Power Water 529208 Printing Publicity 13 552 60 Repairs 518317 Rents 78614 Insurance and Bonding 4032023 Equipment 906704 Natl Guard Units 13076580 Pensions 1116751 Indemnities 17 50 Grants to Cities and Counties for Equipment 17812270 Miscellaneous 252032 Total Expense Payments 781 39458 961 436 35 1034 319 85 350 332 56 240 58813 28 448 63 33 606 67 32 965 96 17 718 30 15 038 73 13 840 65 5 70512 4 444 71 2 150 26 1 818 44 4 256 89 11 441 69 774 50 367 62 1 955 97 6 767 34 18 668 27 26 527 23 168 319 29 176 243 39 9 606 35 10 625 24 83014 203 11 159 482 61 169 490 05 35 391 88 3121 49 833 927 16 71680406 164 DEPARTMENT OF DEFENSE YEAR ENDED JUNE 30 1959 1958 1957 BY OBJECT Contd OUTLAY Armory Construction 12621221 12750919 31751579 Total Cost Payments 90760679 96143635 103431985 Number of Employees on Payroll June30 52 70 60 Three years premium Prior to the year ended June 30 1957 the Military Division and the Civil Defense Division were shown separately but for purposes of comparison in the foregoing statement expenditures of the two divisions have been combined SERVICE CONTRACT DIVISION On Pages 29 thru 34 of the unit report are reported as a memorandum account only the operations of the Service Contract Division to which the U S Government contributed 24627706 and the Department of Defense 5724500 AUTOMOBILES USED BY THE DEPARTMENT OF DEFENSE The Department of Defense does not own any automobiles However U S Governmentowned cars are used by the Military Division of the Department and repairs and upkeep of these cars paid for by the Depart ment of Defense BUILDING PROGRAM A building program for constructing new armories was begun during the year ended June 30 1954 and in following pages will be found a schedule of payments that have been made from beginning of contracts through June 30 1959 Estimated cost of new armories to be constructed is also scheduled When the building program was first begun no local aid was furnished and the State paid all of the cost above the threefourths provided by the Federal Government165 DEPARTMENT OF DEFENSE GENERAL George J Hearn was appointed Adjutant General of the State of Georgia succeeding Charlie F Camp on January 12 1959 and filed bond in the amount of 1000000 Bond of Adjutant General Hearn is written by the Fidelity and Casualty Company of New York F95315 dated January 12 1959 for 1000000 and the condition of the obligation is as follows Whereas the abovenamed Principal has been duly appointed or elected to the office of the Adjutant General of the State of Georgia for the term of office beginning on January 12 1959 and ending indefinitely Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation to be void otherwise it shall remain in force Charlie F Camp was bonded for 1000000 as Adjutant General to the close of his term of office with the Fidelity and Casualty Company of New York bond F26590 dated July 12 1957 The condition of the obligation of this bond is as follows Whereas the abovenamed Principal has been duly appointed or elected to the office of Adjutant General of the State of Georgia for the term of office beginning on July 10 1957 and ending indefinitely Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force Earl Bodron Service Contract Officer is bonded for 1000000 with the United States Fidelity and Guaranty Company bond 231980759555 dated April 8 1955 covering faithful performance of duties Premium on this bond has been paid to March 10 1960 Mrs Daisy B Sills Accountant for the Department of Defense is not under bond Unit Commanders of the Georgia National Guard and the Air National Guard are bonded for 200000 each for faithful performance of duties under schedule bond 2319107129859 effective for the period beginning June 1 1959r 166 DEPARTMENT OF DEFENSE Books and records of the Department of Defense were found in good con dition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Defense for the cooperation and assistance given the State Auditors office during this examination and throughout the year167 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1959 FEDERAL FUNDS Acworth City of Albany City of Atlanta City of Augusta City of Bacon County of Barnesville City of Barrow County of Bartow County of Ben Hill County of Berrien County of Bibb County of Brooks County of Brunswick City of Bulloch County of Butts County of Cairo City of Calhoun City of Canton City of Carroll County of Carrollton Cityof Cartersville City of Cedartown City of Chatham County of Cherokee County of Clarkesville Cityof Clayton County of Cobb County of College Park City of Colquitt County of Columbia County of Columbus City of Commerce City of Conyers City of Cook County of Cordele City of Covington City of Coweta County of Crawford County of Dalton City of Dawson County of DeKalb County of Dodge County of Douglas City of Balance Balance 711958 Receipts Payments 6301959 55000 55000 3 65750 3 974 09 5 35159 2 280 00 20 510 68 1 350 32 13 991 40 7 869 60 6 936 00 4 627 84 4 70014 6 863 70 312 50 15 00 297 50 1 235 50 1 235 50 1 680 00 1 680 00 250 00 250 00 577 50 57750 88700 88700 2 320 00 887 50 887 50 2 320 00 349 25 349 25 1 288 00 1 288 00 18900 18900 17100 17100 1056 30 1056 30 69800 480 50 21750 12500 31 88 9312 46668 46668 12500 775 67 731 04 169 63 373 84 21300 160 84 1 21112 1 211 12 2 543 85 254385 61600 29050 32550 22500 22500 1195 00 27500 27500 119500 20 620 78 1 741 69 52319 2183928 23000 23000 33600 33600 29700 50 29650 695548 287597 279976 127975 87650 87650 20600 20600 29900 3 25 295 75 53400 53400 93810 125693 201803 17700 59500 59500 37600 37600 4222 93 3841 93 38100 29900 29900 85700 1 392 40 139240 85700 34900 25 34875 1 795 00 179500 168 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1959 FEDERAL FUNDS Douglas County of Doraville City of Dublin City of East Point City of Elberton City of Emanuel County of Fannin County of Fayette County of Fitzgerald City of Floyd County of Forest Park City of Forsyth County of Forsyth City of Fulton County of Gainesville City of Gilmer County of Glynn County of Gordon County of Grady County of Greene County of Griffin City of Gwinnett County of Hall County of Hancock County of Haralson County of Harris County of Hart well City of Heard County of Hinesville City of Hogansville City of Houston County of Irwin County of Jackson City of Jasper County of Jefferson County of Jefferson City of Kennesaw City of LaFayette City of LaGrange City of Lanier County of Laurens County of Lee County of Lowndes County of Balance Balance 711958 Receipts Payments 6301959 337 25 192 50 19250 33725 25300 300 25000 12500 1 05511 1 018 86 16125 62500 3 502 39 59989 3 52750 29900 658 02 29900 65802 19000 453 57 45357 19000 24250 70950 27950 67250 4 43675 40187 125 00 55248 40850 55248 40850 4 838 62 12500 38160 381 60 1 070 05 1 070 05 298 50 298 50 1 308 00 50 1 30750 81400 205 37450 28995 374 50 52200 36400 36400 61 50000 32 879 02 2 32190 13750 31800 75 781 77 1859725 2321 90 13750 31800 77700 27450 77700 27450 2 68300 3275 37200 33750 2 65025 37200 33750 63500 38000 38000 63500 59900 29700 30200 2 459 00 22050 2 238 50 30000 30000 14000 20000 78400 34000 78400 85000 85000 75000 1 212 50 75000 1 212 50 31300 31300 28800 3050 3050 28800 58400 58400 169 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1959 FEDERAL FUNDS I Lumpkin County of Lyons City of Macon City of Madison City of Manchester City of Marietta City of McRae City of Milledgeville City of Monroe City of Monroe County of Moultrie City of Murray County of Nashville City of Newnan City of Oconee County of Omega City of i Paulding County of Peach County of Perry City of Pike County of Pine Lake City of Polk County of Rabun County of Randolph County of Reidsville City of Richmond County of Rockdale County of Rockmart City of Rome City of St Marys City of Savannah City of Screven County of Snellville City of Spalding County of Statesboro City of Talbot County of iflTaliaferro County of Taylor County of Terrell County of Thomaston City of v Thomasville City of Tift County of Turner County of Balance Balance 711958 Receipts Payments 6301959 33700 33700 7000 909 25 90925 7a 00 1 803 00 2 390 12 671 50 3 521 62 1 775 00 50 1 424 50 35000 98900 98900 1 135 00 2 961 53 3 651 53 44500 1 235 62 6312 1 172 50 27500 104 50 37950 1 218 00 7825 22500 1 584 47 1 014 75 22500 1 584 47 12500 26800 26a 00 67700 7513 601 87 36300 3 151 37 348 50 274 50 281 75 328 25 18100 391 50 2 413 75 348 50 281 75 1100 62 27450 32825 18100 39150 26500 26500 308 50 308 50 576 00 2662 549 38 32900 272 50 137 50 60150 13750 97500 673 58 30050 1 648 58 30050 64500 682 12 682 12 64500 49900 49900 11 264 85 365 19 3 283 50 4 157 66 6 742 00 3 283 50 31600 25 4 081 69 282 75 323 50 216 75 36100 337 25 483 72 315 75 4 081 69 323 50 36100 337 25 48372 282 75 216 75 2 798 68 484 342 25 2 793 84 34225 38400 497 75 881 75 170 DEPARTMENT OF DEFENSE ANALYSIS OF RECEIPTS PAYMENTS AND BALANCES GRANTS TO COUNTIES AND CITIES FOR EQUIPMENT YEAR ENDED JUNE 30 1959 Balance Balance FEDERAL FUNDS 711958 Receipts Payments 6301959 Twiggs County of 37200 37200 Valdosta City of 160200 73180 233380 Villa Rica City of 20240 20240 Walker County of 31600 31600 Walton County of 303300 303300 Ware County of 87800 87800 Warner Robins Cityof 26200 26200 Washington County of 54300 40550 13750 Wayne County of 55950 55950 Whitfield County of 348731 70931 277800 Worth County of 33600 33600 177973 88 117886 69 178 122 70 117737 87 Forestry Commission 1764050 1408965 Forestry Com Transfer 31 73015 Game Fish Commission 4 454 99 Game Fish Commission Transfer 445499 Highway Department 337500 11859 Highway Dept Transfer 325641 Public Health Dept of 223900 18550 Public Health Dept of Transfer 205350 Public Safety Dept of 575000 575000 23 254 50 17504 50 5 750 00 Defense Dept of Reg Oper Acct 492230 469732 Transfer 168574 793388 492230 301158 793388 Totals 20615068 10339377 17812270 13142175 172 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1959 Location MILITARY DIVISION Contractor State Funds AlbanyAmericus Eng Construe Co 1461875 AmericusAndru Construe Co 1500000 AugustaTriState Construe Co 3077837 BainbridgeAlbrittonWilliams Inc 2532750 BrunswickWhaley Minter Co 1873750 CantonW B Presley 1168937 CantonMorris HallArchitect CedartownL L Simonton 1337237 ColumbusWilliams Construe Co 2525000 ColumbusHuelL Crockett Arch Fees CordeleW M Crawford 1187500 CovingtonTaylor Construe Co 13 98287 DaltonSimonton Construe Co 1374950 DawsonAmericus Engr Construe Co 1167587 DouglasPlant Construe Co 1093416 Douglasville W H Cronic 1249825 DublinDublin Construe Co 1486875 EastmanTriState Construe Co 1294812 ElbertonHerndon Smith 1249750 FitzgeraldLewis Beverly Assoc 1211250 Forsyth C A Kendrick Const Co 1443677 Griffin C A Kendrick Const Co 1187612 Hawkinsville Assoc Builders of Ga 13 27750 JacksonE R Scott Sons 1168750 LaGrangeAndru Construe Co 699607 LouisvilleR B Wright Construe Co 1211250 LouisvilleLyman H Robertson Arch Fees LyonsWilsonE Collins 1222975 LyonsLyman Hall RobertsonArchitect MaconH G Tinker Inc 2491437 MaconBernard A Webb JrArchitect Milledgeville Evans Const Co 2783875 Montezuma H G Tinker Inc 1122825 MonroeW H Cronic 1104932 Newnan C A Kendrick 1225000 PerryShafter 2643970 ReidsvilleT D Salter 893749 RomeJohnson and Johnson 1305600 RomeMorris Hall Arch Sandersville Troy D Slater Const Co 1362937 Local Funds 14 618 75 6 795 50 30 778 38 18 737 50 11 689 38 911 77 13 372 38 25 250 00 3 48700 11 875 00 13 982 88 13 749 50 11 675 88 10 93416 12 498 25 14 868 75 12 94813 12 497 50 12112 50 14 436 78 11 87613 13 277 50 11 687 50 15 000 00 12112 50 94478 1222975 36689 24914 38 2 989 73 11 694 50 11049 31 1225000 15000 00 1305600 156672 13 629 38173 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1959 State Local Fds State and Payments Local 71 58 Funds Due Federal Total Payments T 0 Total Contractors Funds Contract Prior Yrs 116 950 00 29 237 50 63C 59 Payments 29 237 50 63059 87 712 50 65 386 50 87 182 00 21 795 50 21 795 50 184 670 25 246 227 00 61 556 75 61 556 75 75 982 50 101 310 00 25 327 50 25 327 50 112 425 00 149 900 00 37 475 00 37 475 00 70136 25 93 515 00 a 23 378 75 23 378 75 91177 911 77 91177 80 234 25 106 979 00 26 744 75 26 744 75 151 500 00 202 000 00 3 487 00 50 500 00 3 487 00 50 500 00 3 487 00 71 250 00 95 000 00 23 750 00 23 750 00 83 897 25 111 863 00 27 965 75 27 965 75 82 497 00 109 996 00 27 499 00 27 499 00 70 055 25 93 407 00 23 351 75 23 351 75 65 604 94 87 473 26 21 868 32 21 868 32 74 989 50 99 986 00 24 421 50 24 421 50 575 00 89 212 50 118 950 00 29 737 50 29 737 50 77 688 75 103 585 00 25 896 25 25 896 25 74 985 00 99 980 00 24 995 00 24 995 00 72 675 00 96 900 00 24 225 00 24 225 00 86 620 65 115 494 20 28 873 55 28 873 55 71 256 75 95 009 00 23 752 25 23 752 25 79 665 00 106 220 00 26 555 00 26 555 00 70 125 00 93 500 00 23 375 00 23 375 00 65 988 23 87 984 30 21 996 07 21 996 07 72 675 00 96 900 00 24 225 00 24 225 00 2 834 32 3 77910 944 78 944 78 73 378 50 97 838 00 22 013 55 22 013 55 2 445 95 366 89 366 89 366 89 149 486 25 199 315 00 49 828 75 49 828 75 2 989 73 2 989 73 2 989 73 83 516 25 111 355 00 27 838 75 27 838 75 67 369 50 90 292 25 22 922 75 22 922 75 66 295 89 88 394 52 22 098 63 22 098 63 73 500 00 98 000 00 24 500 00 24 500 00 79 319 08 105 758 78 26 439 70 26 439 70 71 812 48 95 749 97 23 937 49 23 937 49 78 336 00 104 448 00 26112 00 26 112 00 4 70016 6 266 88 1 566 72 1 566 72 81 776 25 109 035 00 23 458 73 3 80002 27 258 75 m 174 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1959 Location MILITARY DIVISION Contractor State Funds Local Funds Springfield Evans Const Co 1447425 Swainsboro L L Simonton 1344187 Thomaston Simonton Const Co 1261100 Thomasville H H Const Sup Co Inc 1158750 Thomson Knox Const Co 1186250 Toccoa J L Braswell Co 1237237 Valdosta J N Bray Co 1293662 Washington H D Griffen 1500000 Waycross Plant Const Co 1234568 Waynesboro M H McKnight 1215175 Winder W H Cronic 2112625 13 441 88 12 611 00 1158750 11 862 50 12 372 38 12 936 63 8 743 67 12 345 68 12 151 75 663 785 63 558 918 05 Note Federal Funds are remitted direct to contractor by Federal Government175 DEPARTMENT OF DEFENSE ANALYSIS OF ARMORY CONTRACT PAYMENTS FROM BEGINNING OF CONTRACT TO JUNE 30 1959 State Local Fds Payments State and Local 7158 Funds Due Federal Total Payments To Total Contractors Funds Contract Prior Yrs 57 897 00 14 474 25 63059 Payments 14 474 25 63059 43 422 75 80 651 25 107 535 00 26 883 75 26 883 75 75 666 00 100 888 00 25 222 00 25 222 00 69 525 00 92 700 00 23 175 00 23175 00 71175 00 94 900 00 23 725 00 23 725 00 74 234 25 98 979 00 24 744 75 24 744 75 77 619 75 103 493 00 25 873 25 25 873 25 71 231 01 94 974 68 23 743 67 23 743 67 74 074 07 98 765 43 24 691 36 24 691 36 72 910 50 97 214 00 24 303 50 24 303 50 63 750 00 84 876 25 21126 25 21126 25 3 643 817 33 4 866 521 01 1 093 470 52 126 212 21 1 219 682 73 3 020 95 176 DEPARTMENT OF DEFENSE ESTIMATED COST OF ARMORIES TO BE CONSTRUCTED JUNE 30 1959 State Local Federal Funds Funds Funds Total Atlanta 2200000 a 22 000 00 132 000 00 176 000 00 Baxley 15 000 00 15 000 00 90 000 00 120 000 00 Calhoun 1500000 15 000 00 90 000 00 120 000 00 Eatonton 15 000 00 15 000 00 90 000 00 120 000 00 Gainesville 1500000 15 000 00 15 000 00 90 000 00 90 000 00 120 000 00 Glennville 15 000 00 120 000 00 Hartwell 15 000 00 15 000 00 13 750 00 90 000 00 82 500 00 120 000 00 Hinesville 1375000 110 000 00 Jesup 15 000 00 15 000 00 90 000 00 120 000 00 Lavonia 1500000 15 000 00 90 000 00 120 000 00 Lawrenceville 15 000 00 15 000 00 90 000 00 120 000 00 Marietta 1500000 15 000 00 90 000 00 120 000 00 Moultrie 15 000 00 15 000 00 90 000 00 120 000 00 Quitman 1500000 15 000 00 90 000 00 120 000 00 Reynolds 15 000 00 15 000 00 90 000 00 120 000 00 Savannah 100 000 00 100 000 00 600 000 00 800 000 00 Sparta 15 000 00 15 000 00 90 000 00 120 000 00 Statesboro 16 250 00 16 250 00 97 500 00 130 000 00 Tifton 15 000 00 15 000 00 90 000 00 120 000 00 37700000 37700000 2 262 000 00 3 016 000 00 177 DEPARTMENT OF EDUCATION 178 DEPARTMENT OF EDUCATION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 122 100 000 00 Budget Balancing Adjustment 12 633 509 73 Revenues Retained Grants from U S Government Vocational Education 1 14274736 Vocational Rehabilitation 2 402 838 08 Lunch and Milk Programs 3 629 907 42 Veterans OntheJob Training 87 701 48 National Defense Rural Library Extension 149 159 00 Donations 9030843 Earnings Educational Services 95724240 Transfers Other Spending Units 3 017 748 90 Total Income Receipts 140 175 66500 NONINCOME Private Trust Funds 2071428 CASH BALANCES JULY 1st Budget Funds 771067072 Private Trust Funds 247 E 145 110 000 00 1 573 082 55 1 314 547 51 2 701 147 88 3 880 777 35 83 398 01 1 890 316 00 172 959 00 52 732 40 933 230 33 2 430 758 60 152 135 267 33 20 727 43 8 523 000 69 147 907 052 47 160 678 995 45179 DEPARTMENT OF EDUCATION PAYMENTS 1958 1959 EXPENSE Personal Services 236599602 Travel 28837724 Supplies Materials 7488930 Communication 102 872 57 Heat Light Power Water 416912 Publications Printing 4955611 Repairs 13345 63 Rents 10050218 Insurance 1 423 64 Benefits Pensions 275690556 Grants to Civil Divisions 129287 16321 Equipment 12041592 Miscellaneous 8 912 36 Total Expense Payments 13517452886 OUTLAY Building Improvements Personal Services 59 275 67 Printing Publicity 1111 Supplies Materials 7765657 Rents 12000 Equipment Furniture 18740 48 Equipment Text and Library Books 4 033 002 34 NONCOST Private Trust Funds 2071675 CASH BALANCE JUNE 30th Budget Funds 852300069 147 907 052 47 2 699 562 74 301 605 31 110 245 86 118 203 10 4 349 36 94 011 24 15 825 97 119 028 17 949 36 2 835 181 70 140 516 325 93 109 552 07 15 465 89 146 940 306 70 58 839 92 228 34 53 256 18 00 4 045 01 4 417 826 73 20 727 43 9 183 765 14 160 678 995 45 180 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1959 AVAILABLE CASH IN BANKS State Funds Administration 86 834 25 Instr and Instruc Materials 195938338 Lunch Room Funds 2 846 43 Surplus Commodity Division 9 826 53 War Surplus Property Division 36039553 Vocational Education 57219235 Vocational Rehabilitation 243 685 42 Special Funds 6 368 21 3 241 53210 Federal Funds Lunch Room Funds 430 69109 National Defense Program 1 829 222 69 Vocational Education 238 390 44 Vocational Rehabilitation 151 917 33 Veterans Related Program 487 52014 3137 741 69 Trust Funds Teachers Retirement 209 65 Employees Retirement 5 245 29 Social Security 549813 1095307 6 390 226 86 IN STATE TREASURY For Operations172001135 For Capital Outlay 108448000 280449135 9194 718 21 ACCOUNTS RECEIVABLE Administration Division 45 297 70 Instruc and Instruc Materials 20300000 Surplus Commodity Division 85 82 War Surplus Property Division 5233 84 Vocational Education 1 500 00 National Defense NDEA Program 420000 259 317 36 9 454 035 57181 DEPARTMENT OF EDUCATION CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING General Administration 327 893 95 For Superintendents Salaries 905156 Undrawn Salary of Dr Claude L Purcell 1 705 35 Instruction and Instruc Materials 174246351 Lunch Room and Special Milk Program 29903516 Surplus Commodity Division 211130 War Surplus Property 309065 Vocational Education 676 618 56 Vocational Rehabilitation 248146 73 Veterans OntheJob Training 8529685 339541362 RESERVES CONTRACTS TO MATURE Administration141466227 Instruction and Instruc Materials 323500 War Surplus Property Division 200 000 00 Vocational Education 2111385 163901112 UNEARNED INCOME Administration 2 986 83 Instruction and Instruc Materials 41562401 Surplus Commodity Division 7 16343 War Surplus Property Division 16253872 Vocational Education 21 60605 Vocational Rehabilitation 103 41800 713 33704 FEDERAL FUNDS Vocational Education 92 239 81 Vocational Rehabilitation 14 706 37 VeteransRelated OntheJob 40222329 National Defense 183342269 234259216 FOR OTHER PURPOSES Special Funds 6 368 21 No Ga Voc and Trade School 1100000 So Ga Voc and Trade School 1000000 Capital Outlay Funds 1084 48000 Trust Funds 1095307 112280128 SURPLUS For Operation in Division Account 240 880 35 454 035 57 182 DEPARTMENT OF EDUCATION SUMMARY INTRODUCTION The operations of the State Department of Education for the fiscal year ended June 30 1959 are reported herein covering the following divisions and funds AdministrationState Department Grants to County and City School Systems Instruction and Instructional Materials Lunchroom and Milk Programs Vocational Education Vocational Rehabilitation Veterans Training Program Surplus Commodities War Surplus Property Special Funds Capital Outlay Funds National Defense Education Program Separate reports have been filed covering institutions operated by the Department of Education as follows North Georgia Trade and Vocational Schools Clarkesville South Georgia Trade and Vocational Schools Americus School for the Deaf Academy for the Blind FINANCIAL CONDITION The Department of Education ended the fiscal year on June 30 1959 with an unallotted and unencumbered surplus of 24088035 after providing reserves of 339541362 for liquidation of accounts payable and purchase orders outstanding 163901112 for contracts to mature 71333704 for unearned income 234259216 for Federal funds on hand 108448000 for capital outlay funds and 2736821 for other purposes as shown on page 3 of the unit report Private trust funds held by the Department on June 30 1959 amounted to 1095307 Total undrawn appropriation funds in the State Treasury on June 30 1959 were 280449135 of which 172001135 was for current operation and 108448000 for capital outlay allotments These amounts are gross credit balances before taking into consideration provisions for liquidation of outstanding encumbrances183 DEPARTMENT OF EDUCATION AVAILABLE INCOME AND OPERATING COSTS State appropriation for the operation of all units of the Department of Education in the fiscal year ended June 30 1959 was 13061000000 The amount provided with which to meet expenditures approved on budget was 12900000000 and the remaining 155000000 was lapsed to the States General Fund as provided by law Appropriation for capital outlay for the year ended June 30 1959 was 1450000000 The amount provided with which to meet expenditures approved on budget was 1447691745 and the remaining 2308255 was lapsed to the States General Fund under provisions of State law In addition to the income from appropriations the Department received 1004314575 in Grants from the U S Government 5273240 from gifts and 93323033 from earnings making total receipts for the year 15456602593 From the 15456602593 received 243075860 was transferred to various units as listed below leaving 15213526733 net income available to the Department of Education State Personnel Board for Merit System Administration 754307 Academy for the Blind 33112717 School for the Deaf 66691151 North Georgia Trade and Voc School 68059623 South Georgia Trade and Voc School 59013995 Ga State Col for Women Milledgeville 1645736 Georgia Teachers College Statesboro 99474 Fort Valley State College Fort Valley 1686707 University of Georgia Athens 6018089 Abraham Baldwin Agricultural College Tifton 1694402 Georgia Institute of Technology Atlanta 4154860 West Georgia College Carrollton 144799 Total243075860 The 15213526733 net income together with 852300069 cash balance at the beginning of the fiscal year made total funds available 16065826802 From the 16065826802 funds available 377584756 was expended for administration and supervision 14051632593 for Grants to County and City School System 264813321 for Vocational Rehabilitation Trainee costs 441782673 for library and textbooks and 11636945 for buildings and improvements and 918376514 remained on hand June 30 1959 the end of the fiscal year184 DEPARTMENT OF EDUCATION Of this remaining cash balance plus 25931736 accounts receivable 339541362 is reserved for liquidation of accounts payable and purchase orders outstanding 580678853 for special and restricted purposes and the 24088035 remainder represents the excess of funds which have been pro vided over obligations incurred and will be available for expenditure in the next fiscal period subject to reapprovals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Grants to County and City School Systems140 516 325 93 129 287 163 21 121318 368 53 Administration 98716952 81108471 63231119 Instruc and Instr Mat 4 970 552 81 4 518 080 31 4107 667 39 Lunch Room Program 10858278 10383457 8907961 Surplus Commodities 5495548 5070839 4633675 Vocational Education 62030243 63831334 50660234 Vocational Rehabilitation 3 997 958 54 3 777 597 21 3 255 124 30 Veterans OntheJob Training 3883958 3947999 3985617 War Surplus Property 16937936 13327407 9756508 Special Fundsr 1043645 379923 579878 151 474 502 88 139 363 335 03 130 098 710 14 BY OBJECT Personal Services 269956274 Travel Expense 301 605 31 Supplies Materials 11024586 Communication 11820310 Heat Lights Power Water 434936 Printing Publications 9401124 Repairs 1582597 Rents 11902817 Insurance Bonding 94936 Pensions Retirement 187 048 49 Indemnities Equipment 10955207 Miscellaneous 15 465 89 Grants 14051632593 Trainee Costs Voc Rehab 2 648133 21 5 2 365 996 02 288 377 24 74 889 30 102 872 57 4 169 12 49 556 11 13 345 63 100 502 18 1 423 64 165 277 10 120 415 92 8 912 36 129 287 163 21 2 591 628 46 146 940 306 70 135 174 528 2 008 637 37 247 589 35 63 868 23 93 692 07 2 897 22 90 448 09 9 711 56 87 556 63 11 048 62 119 013 99 69500 94 660 20 10 338 13 121 318 368 53 2 190 412 25 126 348 937 24185 DEPARTMENT OF EDUCATION YEAR ENDED JUNE 30 BY OBJECT Contd 1959 1958 1957 OUTLAY Bldgs Improvements 11232444 15580383 7931867 Equipment 442187174 403300234 367045423 151 474 502 139 363 335 03 130 098 710 14 Number of Employees on Payroll June 30 Administration Instruc and Instruc Mat Lunchroom Program Vocational Education Vocational Rehabilitation Veterans Related Program Surplus Commodity Division War Surplus Property Div 136 120 102 94 88 78 20 19 16 65 67 62 225 193 187 6 6 7 9 9 8 34 34 24 589 536 484 GENERAL Membership of the State Board of Education is as follows Henry W Blount Waynesboro GaResigned 62859 New member elected by the State Board of Education on 91459 Paul S Stone Waynesboro Motor Courts Waynesboro Ga W T Bodenhamer Ty Ty Ga Clarke W Duncan Buena Vista Ga James S Peters Chairman Manchester Ga Geo P Whitman Jr Resigned 13159 326 Peters Street S W Atlanta Ga New Member elected by the State Board of Education on 31859 John J McDonough P 0 Box 1683 Atlanta Ga 18G DEPARTMENT OF EDUCATION Francis F Shurling Wrightsville Ga Henry A Stewart St ViceChairman Cedartown Ga Lonnie E Sweat Blackshear Ga Mrs Bruce Schaefer Toccoa Ga Mrs Julius Y Talmadge Athens Ga In the fiscal year ended June 30 1956 the State Department of Education charged the Johnson County School with 6641600 for overpayments from the State to this School System based on pupil enrollment figures submitted by the Johnson County Board of Education in excess of actual pupil enrollment 1545075 of the 6641600 was collected by the State by deduction from May and June 1956 allotments in the fiscal year ended June 30 1956 and 1019300 was collected in the year ended June 30 1957 by deductions from allotments to the Johnson County System leaving a balance to be collected by the State in future periods of 4077225 Minutes of the meeting of the State Board of Education held on Monday August 12 1957 show the following resolution passed by the Board regarding the collection of the unpaid balance due the State by the Johnson County School System Senator Shurling asked for the Board to reconsider the charges being made against Johnson County for padding discovered in the system He made a motion that the collection of Johnson County funds be suspended until it is possible to arrive at a more accurate amount for the County to replace He said that the figure being used is an approx imate amount There was a second by Mr Duncan and the motion carried No deductions were made from allotments to the Johnson County Board of Education to apply on the above charge during the fiscal year ended June 30 1958 or the fiscal year ended June 30 1959 Claude L Purcell is bonded as State Superintendent of Schools in the amount of 1000000 as required by law with the Columbia Casualty Com pany bond number FB228528 dated January 14 1958 Continuation cer tificate is on file showing bond in effect to December 31 1959 The condition of the obligation of bond number FB228528 is as follows That if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into187 DEPARTMENT OF EDUCATION his hands in his official capacity during the said term then this obligation shall he void otherwise it shall remain in force Dr Purcells bond has not been signed by the Principal and this cor rection should be made Lucile M Conoly AccountantFinance Officer of the State Department of Education is bonded for 500000 with the Travelers Indemnity Company bond number 187058 dated June 14 1948 covering faithful performance of duties and proper accounting of all moneys and property received by virtue of her office C S Hubbard Assistant State Superintendent of Schools is bonded for 300000 with the Hartford Accident and Indemnity Company bond number X3358959 dated September 22 1958 Bond covers faithful per formance of duties of the office and accounting for all funds coming into the Principals hands by virtue of his office Other bonds held by the State Department of Education and presented for examination are listed as follows Allen C Smith Director Division of Administration and Finance State Department of Education Columbia Casualty Company Bond FB231794 300000 Zade Kenimer Director Division of Instructional Materials and Library Service State Department of Education Columbia Casualty Company Bond FB231799 300000 H S Shearouse Director Division of Instruction State Department of Education Columbia Casualty Company Bond FB231824 300000 James S Owen Coordinator of Federal Education Relations State Department of Education Travelers Indemnity Company Bond 786028 300000 Eleanor Pryor State Director School Lunch Program State Department of Education Hartford Accident Indemnity Co Bond N2628423 250000 Beverly Wheatcroft Librarian of the Library Extension Service State Department of Education Royal Indemnity Company Bond S194745duplicate 100000 Garland C Bagley Director AudioVisual Aids State Department of Education Hartford Accident Indemnity Co Bond N2628485 300000 188 DEPARTMENT OF EDUCATION V C Leathers Senior Accountant State Department of Education Hartford Accident Indemnity Co Bond N2653982 250000 P T Barnes Accountant State Department of Education Hartford Accident Indemnity Co Bond N2629139 250000 Edwin V Langford Asst Supervisor Veterans Training State Department of Education Hartford Accident Indemnity Co Bond N2653927 250000 Willie C Hayes Storekeeper State Department of Education Travelers Indemnity Company Bond 736424 500000 Dow C Burk Jr Warehouseman State Department of Education Travelers Indemnity Company Bond 736425 500000 John F Sloan Jr Assistant Director S E A for W S P Travelers Indemnity Company Bond 244213 250000 Manson Peacock Warehouse Foreman State Department of Education Travelers Indemnity Company Bond 244247 250000 Arthur W Blackburn Director State Department of Edu cation Travelers Indemnity Company Bond 231169 300000 H D Hatchett Director Commodity District State De partment of Education Hartford Accident Indemnity Co Bond N2804427 250000 Charles W Bell Counselor Department of Education Division of Vocational Rehabilitation Glens Falls Insurance Company Bond 706527 100000 Jane M Connell Counselor Department of Education Division of Vocational Rehabilitation Glens Falls Indemnity Company Bond 605187 100000 E K Bell District Superintendent State Vocational Reha bilitation Department of Education Hartford Accident Indemnity Co Bond N2932519 not signed by Principal 100000 Ernest L Craft Counselor Division of Vocational Rehabi litation Department of Education Hartford Accident Indemnity Co Bond N3413231 not signed by Principal 100000189 DEPARTMENT OF EDUCATION B R B Davis Counselor of Vocational for the Department of Agriculture Hartford Accident Indemnity Co Bond N2887096 not signed by Principal 100000 Bond should be corrected so as to show Mr Davis was appointed to office of Counselor of Vocational Rehabilita tion for Department of Education instead of the Depart ment of Agriculture Fred Driver Counselor Vocational Rehabilitation Division State Department of Education Hartford Accident Indemnity Co Bond N3332983 100000 Mrs Catherine Lockliear Bookkeeper Rehabilitation De partment State Department of Education Hartford Accident Indemnity Co Bond N2842432 not signed by Principal 150000 Rochester Watts Jr Counselor Vocational Rehabilitation State Department of Education Hartford Accident Indemnity Co Bond N3334608 not signed by Principal 100000 Luther Thomas Wootan Accountant Vocational Reha bilitation Department State Department of Education of the State of Georgia Hartford Accident Indemnity Co Bond N2885086 not signed by Principal 1500000 Harry Zalumas Counselor Vocational Rehabilitation De partment of Education Hartford Accident Indemnity Co Bond N2930299 not signed by Principal 100000 A M Bowen Counselor of Vocational Rehabilitation State Department of Education Hartford Accident Indemnity Co Bond X3033150 not signed by Principal 100000 J B Cheatham Counselor of Vocational Rehabilitation State Department of Education Hartford Accident Indemnity Co Bond N2932520 not signed by Principal 100000 Veta Hammett Vocational Rehabilitation Counselor State Department of Education Hartford Accident Indemnity Co Bond N3033180 not signed by Principal 100000190 DEPARTMENT OF EDUCATION Ted R Owens Counselor of Vocational Rehabilitation State Department of Education Hartford Accident Indemnity Co Bond N2932521 not signed by Principal 100000 All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Excellent records are kept of all financial transactions of the Department of Education Appreciation is expressed to the members of the Board of Education the Superintendent of Schools the Superintendent Emeritus and the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year191 DEPARTMENT OF EDUCATION VOCATIONAL REHABILITATION DIVISION YEAR ENDED JUNE 30 1959 Federal Funds RECEIPTS Total State Funds Regular OASI INCOME State Allotment 144542400 144542400 Federal Grant State Treasury 226627478 Treas of U S 43487310 Transfers to Merit Board 261755 2 266 274 78 27 001 00 407 87210 226903 34852 4 143 954 33 1 445 424 00 2 291 006 75 407 523 58 U S Withholding Tax To State Treas Employees Ret Remitted Teachers Retirement Remitted Social Security Remitted Group Insurance Remitted 121 782 28 121 782 28 42 134 54 42134 54 904 35 904 35 1154128 11 541 28 10 563 93 10 563 93 121 782 28 121 782 28 42134 54 42 134 54 904 35 904 35 11 541 28 11 541 28 10 563 93 10 563 93 BALANCES 711958 249 606 96 232 288 56 9 239 42 8 078 4 393 561 29 1 677 712 56 2 300 24617 415 602 56192 DEPARTMENT OF EDUCATION VOCATIONAL REHABILITATION DIVISION YEAR ENDED JUNE 30 1959 Federal Funds PAYMENTS Total State Funds EXPENSE Personal Services 1006096 23 Travel Expense 12157040 Supplies Materials 2199076 Communication 3465707 Printing and Publicity 5 30716 Repairs Maintenance 5108 00 Rents 5585383 Insurance Bonding 19650 Pensions Ret 7179205 Equipment 2617426 Miscellaneous Freight Express 18734 Subs and Dues 891 73 1 349 825 33 CASH SERVICE BENEFITS Diagnosis and Exam Treatment Artificial Appliances Hospitalization Training and Training Supplies Maint and Transp Placement Equip Business Licenses Fees Business Enterprises Rf ds Prior Years Federal Aid Case Service 352 369 24 622 322 57 201 208 63 687 731 75 370 942 30 254 343 80 152 872 94 3 808 32 17 47018 235 322 60 622 322 57 201 208 63 687 731 75 370 942 30 254 343 80 152 872 94 3 808 32 17 47018 14 936 52 14 936 52 1 097 059 43 Regular OASI S 868 898 65 137 197 58 114 695 29 6 875 11 19 380 54 2 610 22 30 118 29 4 538 78 4 608 19 698 97 4 427 90 68010 48 404 72 7 449 11 171 56 2494 62 470 41 9 321 64 16 250 99 9 923 27 157 59 2975 788 02 103 71 1170 372 15 179 45318 117 046 64 1 097 059 43 2 648 133 21 1 434 027 14 1 097 059 43 117 046 64 3 997 958 43 1 434 02714 2 267 431 58 296 499 82 BALANCES 6301959 39560275 24368542 3281459 11910274 4 393 561 29 1 677 712 56 2 300 246 17 415 602 56193 COMPANIES DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 Films Textbook Audio and Library Visual Extension Education A B C School Supply Co Aero Service Corp Allen Map and School Sup Co Allyn and Bacon T 26473736 American Assoc of Library Trustees LE 3646 American Auto Assoc American Book Co T 54136941 American Business Mens Research Foundation Americana Corp American Council on Educ American Country Life Assoc Inc LE 115 American Econ Foundation American Foundation for the Blind Inc American Guid Serv Inc T 98 52 American Library Assoc LE 14403 American Library Color Slide Co Inc American Orthopsychiatric Assoc Inc LE 430 American Printing House for the Blind American Public Health Assoc Inc LE 310 American Publishers Corp American School Univ LE 700 American Seating Co American String Teachers Assoc LE 300 AppletonCenturyCrofts Inc LE 1604 Associated Educators Associated Artists Productions Inc Assoc for Childhood Educ Int LE 656 Atlanta Newspapers Inc LE 15 60 Athletic Institute The LE 2 50 Athletic Store Inc The LE 884 1477 2 109 52 50000 School Library Rural Books Libraries 1155 404 69 612 95 14416 1 782 89 425 604900 11029 300 125 00 139 44 7834 1 091 25 715 05 199 87 2 031 00 1300 344 3750194 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 614 Films Textbook Audio and Library Visual COMPANIES Extension Education AudioVisual Center Ayer Son N W Inc LE 3000 Baer Lewis S Baptist Book Store LE 364 Barnes Noble Inc T 212 BeckleyCardy Co Best Alfred M Co LE 776 Black Hawk Films BobbsMerrill Co The Boosey and Hawkes Inc LE 158 Bowker R R Co LE 30998 Encyclopedia Brittanica Inc Encyclopedia Brittanica Films Inc Bureau of Educ Research and Service Iowa State U T 2822 Bureau of Educ Research and Service Bureau of Publications LE 769 Burke J W Co The Oalhoun Co California Test Bureau T 9563569 Campbell and Hall Inc Chicago Press The U of LE 314 Childrens Productions Inc Childrens Press Christophers The ChurchillWexler Film Prod Cocroft Music Co Cokesbury Book Store LE 14 21 Cole Corporation LE 108 Collier P F Son Corp Colonial Book Service Colonial Film Equip Co Colonial Williamsburg Inc Columbia U Press LE 2596 Compton F E and Co Communication Series LE 2200 Coronet Films Cooperative Test Div Educ Testing Service CostelloWeber Co 90 919 51 36216 14 33375 100 00 420 00 1 540 00 61 073 35 520 00 School Library Rural Books Libraries 421 30 17500 3 071 41 863 18 5 320 44 2 024 47 893 23 1 702 05 2 590 46 7 969 88 13 097 28 3912 2700 22 676 92 11 108 85 4 05114 238 769 71 139 352 75 540 83 1322 103 18 4 252 65 39215 277 14 431 85 515 00 14 301 00 769 80 2 292 63 305 00 4839 266 24 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 195 COMPANIES Cram The Geo F Co Inc Creative Educ Society Inc D A R Book Fund Daggett Avalon Productions Davis Roberts Travelogs DeLuxe Laboratories Inc Disney Walt Productions Dixin Mrs H M LE Dobbs Bros Library Binding Co Doubleday Company Dutton E P Co Inc Dynamic Films Inc Economy Company The T 77208 Educ Press Assoc of A LE 500 Educ Records Bureau LE 700 Educ Screen and Audio Visual Guide LE 106 Educational Test Bureau T 9184 Educ Testing Service Educators Progress Serv LE 18 75 Emory University Library LE 2 70 Field Enterprises Inc Film Associates of Calif Focus Films Co Follett Library Book Co Forest Press Inc LE 61 34 Franciscan Films Frith Films Frontier Press Distrib Co The Geographical Pub Co The George Peabody College for Women LE 300 Ga Dept of Commerce Ga Inst of Technology LE 225 Georgia Magazine Ga Ornithological Soc LE 2 00 Ga School Bk Depository T 1 274 264 99 Georgia The U of Guidance Center T 5310 Georgia Press U of T 13564 Georgia Visual Aids Films Textbook Audio School and Library Visual Library Rural Extension Education Books Libraries 7 628 71 7765 7350 155 89 1000 33000 750 00 109 20 5140 00 200 00 750 00 1000 3895 5 717 41 36 268 68 58 970 55 14 017 43 6 503 04 192 58 2250 669 19911 224 00 7150 42 255 58 1 863 17 7 600 00 125 00 6000 7 089 85 6 524 80 541 76 180 00 2 231 10 276 30 8850 500 648 00 267 00 4 920 91 8483 121 91 817 65 196 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 COMPANIES Films Textbook Audio and Library Visual Extension Education Ginn and Company T 206 459 80 Goody Sam Great Books Foundation Gregory C A Co T 1600 Grolier Society Inc The GrooverJennings Prod Inc 53500 Haeseler Pictures Hale E M and Co Hammond C S and Co Harlow Publishing Co T 4 85917 Harper Brothers Harris Mrs Wallace Heath D O Co T 19444142 Hollywood Film Ent Inc 6035 HoughtonMifflin Co T 2120 36 Hunt Johnson Productions Huntting H R Co Ideal Pictures Corp Imperial Book Co Indiana U AudioVisual Center Institute for Research The Inst of Law Gov LE 536 Int Film Bureau Inc Int Film Foundation Inc Int Screen Organization Int Sound Films Inc Int Printers Publishers T 7 848 59 Int Printers Publishers LE 3 02 Iowa State Col Press The LE 696 Journal of Clinical Psychology LE 1350 Kimseys Book Shop LE 3250 King RichardW 156000 Kirkus Virginia Service Knoff Alfred A Inc League of Women Voters of the City of N Y LE 150 Leibel Carl J Inc Library Book House Lincoln Electric Co The T 283 50 Lincoln James F Arc Welding Foundation T 17050 886 50 659 2 440 00 330 00 180 00 School Library Rural Books Libraries 2 052 39 142 13 3 825 29 898 75 2695 7 681 50 994 50 145 00 3000 30 669 75 12 825 45 1 181 45 154 57 18 553 85 14 423 46 2776 1 245 39 10 321 67 6 476 37 5000 10 766 82 36 653 83 5104 90 2 406 75 83 922 24 108 101 83 1194 11081 6000 452 35 8 852 04 6 164 00 2 432 86 4280 23000 2 077 89 126 41 197 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 Films Textbook Audio School 1 and Library Visual Library Rural 6 COMPANIES Extension Education Books Libraries Lippincott J B Co 20127 50 i 8 656 94 Longino Porter Inc 7 900 00 Ludwig Drum Co LE 86 MacMillan Co The 23 429 38 8 661 02 McGrawHill Book Co Inc T 1 464 97 10 340 06 1 033 32 157 06 McGrawHill Book Co Inc LE 369 McGregor Company The MarquisWhos Who Inc LE Meador Publishing Co LE 4230 239 1 849 95 I 3 Mercer University LE Metropolitan School Study Council LE Miller Bruce LE Michigan State University T Michigan University of LE 320 500 150 5000 200 Modern School Supply Co 11 193 50 Moody Institute of Science MooneyRowan Pub Inc Music Educators National Conference LE NatlCouncil Books IncLE Natl Acad of SciencesNat1 Research Council T 98 3151 1 230 00 1 425 00 700 9000 Natl Educ Assoc The LE 133 25 546 00 7471 Natl Film Board 800 48 Natl Geographic Soc LE 7700 597 70 Natl Library Bindery Co of Ga Inc 11 556 11 5 091 56 Natl Library Week LE 1500 Natl Science Tea Assoc LE 524 Natl Soc for the Prevention of Blindness Inc 261 96 Nebraska U of The Ext Div 21000 New Method Book Bndry Inc 27 033 66 104 763 72 N Y Univ Bookstore LE 2252 News Map of the Week Inc 1 183 25 118 50 Noble Noble Pubs T 1 405 59 N C Press The U of LE 414 Northern Films 2 900 00 13 945 13 Nystrom A J Co Oceana Publications Inc 450 198 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 COMPANIES Olnay Books LE 135 Parker Publishing Co Inc Pennsylvania U of LE 500 Personnel Press Inc T 2 083 50 Phi Delta Kappa Phillips DonE Inc Phillips Dr Herbert E Phillips Herberts Pigeonhole Press The LE 5 00 Photo Laboratory Inc Pictorial California Popular Photography Prentice Hall Inc LE 4768 Prothmann Dr Konrad Psychological Corp The T 228340 Public Relations Planner LE 11418 Quarterly Journal of Studies on Alcohol RandMcNally and Co RandolphMacon Womans College LE 334 Record Center T 8960 Retail Bookseller The LE 500 ReynoldsStuart Productions Richs LE 13976 Rosenzweig Dr Saul Rothchild Film Corp Sales Management LE 500 School College Service School District of Philadelphia School of ArchitecturePratt Institute LE 200 Science Research Assoc LE 6842 Science Research Assoc T 11 954 06 ScottForesman Co T 424 272 62 Sessoms Mrs W C Sidale Publishing Co Simon Schuster Inc S C Archives Dept LE 615 S E Library Assoc LE 1000 Sou Assoc of Colleges and Secondary Schools Textbook Audio School and Library Visual Library Rural Extension Education Books Libraries 602 24 700 650 1000 442051 991 87 400 400 6300 400 1000 6 14 6694 181 55 600 1 014 00 7 355 03 1 453 21 7 604 04 2 546 10 2036 3750 278 30 500 1 962 95 1 931 98 600 3 325 91 5 008 38 118 12 199 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 Films Textbook Audio School and Library Visual Library Rural COMPANIES Extension Education Books Libraries Sou California U of LE 233 Sou Cinema Productions 9000 Sou States Work Conf LE 750 Spencer Press Inc 21 514 53 1 671 02 Stambaugh Ken 519 00 Standard Book Co 628 21 215 16 Stanwix Fouse 392 89 Steck Company The 833 Sterling Television Co Inc 4050 Stevens Pictures Inc 51 465 63 5 797 88 1 935 45 Stewart Henry Inc LE 309 Stoelting C H Co 1435 Subscription Service Co 92 535 99 18 806 29 Teaching Film Cust Inc Texas Press U of LE 1200 10 733 65 Theatre of Life 2 349 92 602 16 Thompson Co T Tidwell Co The T 229 04 Time Inc 6850 Turner S E 13 054 31 TV Personalities LE 300 V Union Catalog of the Atlanta Athens Area LE 500 00 500 00 United Busi Educ Assoc T 869 U S Com f or Unicef LE 200 U S Gov Printing Office 2187 U S News World Report 950 United World Films Inc 5 441 97 160 84 31139 University Microfilms 1 189 85 Vets Inf Service LE 200 Va State Board of Educ 7200 Volta Bureau The LE 612 Wayme U AudioVisual Mtls Cons Bureau 130 00 Webster Publishing Co 174 33 Welch W M Mfg Co 234 66 WilKin Inc 5000 m Willard Frank Productions 8500 Williams Mrs C C 3000 Wilson H W Co The LE 4250 700 9 637 05 5 673 20 Wisconsin The Univ of 567 00 World Book Co 2 215 44 200 DEPARTMENT OF EDUCATION DETAIL OF BOOK AND FILM PURCHASES YEAR ENDED JUNE 30 1959 Films COMPANIES Textbook and Library Extension AudioVisual Education School Library Books Rural Libraries Yale University Press 3 300 19 471 70 6489 12100 2195 56 279 467 75 94038471 3 040 809 70 609 920 83 Less Credits AudioVisual Matching Fund 34 408 32 375 384 27 Lost and Damaged Books 35 889 94 Special Books and Tests 926929 Library Extension 2 195 56 24505943 565 000 44 2 995 650 47 609 920 83 Total441782673 202 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 Salary of Superin County City Totals tendents Appling 80686847 492670 9 Atkinson 40746890 501000 Bacon 48104484 356000 Baker 34395835 422000 Baldwin 75020766 422000 Banks 33948571 501000 Barrow 39295855 501000 Winder 17368257 Bartow 84436155 501000 Cartersville 33109162 BenHill 27436201 422000 Fitzgerald 363 003 36 Berrien 63219486 492670 Bibb 374582683 468840 Bleckley 17791100 419000 Cochran 24061184 Brantley 38636297 438670 Brooks 58633698 501000 Quitman 21723795 Bryan 36023082 422000 Bulloch 124645159 501000 Burke 97792278 492670 Butts 39319239 438670 Calhoun 48060211 501000 Camden 51985062 438669 Candler 39247661 438670 Carroll 117948244 492670 Carrollton 36811003 Catoosa 81768405 492670 Charlton 31649627 501000 Chatham 447400206 Chattahoochee 7385199 346000 Chattooga 69793905 422000 Trion 13793447 Cherokee 90105488 492670 Clarke 107277440 501000 Athens 12860000 Clay 27386863 422000 Clayton 134438000 492670 Clinch 32638021 226000 Cobb 270811478 501000 Marietta 66756386 General Fund Regional Allotment Libraries 688 999 85 346 59117 401 520 57 292122 36 628 812 39 262 426 91 34876751 123 629 53 747 015 72 271 799 08 241 660 21 337 963 20 525 376 82 3 303 937 18 167 836 65 203 555 77 335 289 55 497 585 48 185 155 34 319 572 53 1 043 517 80 826 795 03 318 478 71 383 541 56 447 591 20 317 007 85 982 507 97 309 994 07 696 423 09 274 358 07 3 793 362 80 59 661 75 567 41218 112 980 66 728 935 39 958 232 66 220 961 96 1 236 704 50 270 01118 2 401 946 84 534 775 45 5 250 00 5 228 00 4 448 00 5 765 00 3 024 00 5 000 00 6 008 00 5 360 00 203 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 Lunchrooms Vocational Veterans Capital National i Regular Milk Related Outlay Defense II State Federal Program Program Training Payments Title III 1 256 25 6 103 14 12 946 10 147 28 2 58915 89 900 00 871 02 8 073 70 7 810 28 2 126 45 1 386 28 35 600 00 1 379 65 4 498 63 4 417 38 4 868 61 60 800 00 364 46 3 780 30 3 670 83 300 40 39 500 00 6 805 48 1 653 11 16 313 64 5 803 04 86 600 00 366 76 1 761 44 5 810 63 541 88 63 400 00 168 09 7 350 81 1 018 22 7 645 93 1 816 08 16 100 00 1 350 74 919 60 5 209 42 2 473 28 40 100 00 2109 6 913 90 18 397 41 2 221 27 1 782 16 63 000 00 1 935 51 673 36 8 110 41 3 325 52 9 547 74 35 700 00 903 50 2 945 93 4 632 37 20 000 00 848 58 2 273 36 2 881 19 2 037 03 17 000 00 1 671 85 7 884 05 13 314 80 3 783 44 4 337 20 70 900 00 52 847 80 59 951 04 95 713 26 4 012 30 34 261 15 439 88 1 432 17 189 200 00 2 483 66 1 258 44 4 838 09 1 340 76 135 12 27 000 00 7427 4 856 77 7 203 68 452 00 34 100 00 1 358 24 7 065 10 6 009 02 409 14 68 900 00 2 156 14 1 056 20 5 171 43 898 84 22 800 00 315 00 2107 40 6 835 45 580 44 26 600 00 10 367 74 11 785 98 25 418 38 4 277 24 2 331 70 138 900 00 394 75 1 617 10 7 873 10 9 345 74 2 372 60 123 100 00 1 892 51 826 62 2 777 39 5 240 29 1 082 68 60 400 00 695 98 7 356 53 8 265 28 962 13 22 570 63 52 200 00 1505 1 637 86 11 270 42 2 649 40 52 300 00 10 186 88 9 903 42 6 001 14 890 62 44 100 00 1 974 62 7 361 31 21 409 00 3 141 38 11 381 44 134 100 00 6 915 02 1 828 68 1 629 22 10 350 66 1 807 40 42 500 00 939 55 7 247 50 20 131 32 3 872 75 3 106 00 80 700 00 337 14 492 52 1 735 98 5 193 14 806 56 28 900 00 143 346 07 28 188 88 96 885 80 1 003 55 49 252 39 326 69 46 942 12 313 000 00 9 400 00 713 08 3 475 73 14 477 99 2 827 33 34 512 74 70 300 00 1 224 33 513 30 2 461 06 1 255 12 19 500 00 2 124 77 6 057 44 25 392 48 4 301 76 8 116 34 116 200 00 25 226 72 5 178 67 36 804 59 6 813 76 29 500 00 128 600 00 3 704 86 3 219 44 1 162 37 40 600 00 4691 3 642 36 28 209 29 10 850 24 60 000 00 2 616 50 7 607 91 484 62 43 400 00 6 427 82 7 274 85 75 754 89 22 379 80 57 160 58 126 800 00 1 600 19 299 80 25 156 78 4 731 64 101 000 00 204 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 County City Totals Coffee 114574701 5 Colquitt 123999071 Moultrie 386 835 83 Columbia 58611378 Cook 55719772 Coweta 75680733 Newnan 43411025 Crawford 31477615 Crisp 75200673 Cordele 4230000 Dade 35300899 Dawson 21167753 Decatur 117493198 DeKalb 434940995 Decatur 45542734 Dodge 86547281 Dooly 69863943 Dougherty 194582868 Douglas 64028514 Early 77722611 Echols 14258029 Effingham 54011720 Elbert 82347818 Elberton 1630000 Emanuel 104091591 Evans 36835347 Fannin 70777597 Fayette 41568372 Floyd 119229234 Rome 74005052 Forsyth 46934610 Franklin 68216376 Fulton 367304551 Atlanta 822029343 Gilmer 46899451 Glascock 19028162 Glynn 121420007 Gordon 51528469 Calhoun 28077103 Grady 92846780 Greene 66975437 GriffinSpalding 114833658 Salary of General Superin Fund Regional tendents Allotment Libraries B 2 260 00 965 991 52 4 300 00 4 220 00 107122111 297 181 30 3 158 00 4 220 00 492 241 74 4 926 70 451 815 24 4 662 52 611 380 86 359 155 71 4 220 00 263 573 87 5 01000 641 358 74 2 260 00 289 945 80 4 220 00 177 859 87 4 220 00 999 022 87 1 948 00 5 01000 3 840 881 74 361 907 96 7 049 00 3 460 00 709 477 57 5 699 00 4 386 70 580 018 35 4 926 70 1 725 245 31 987 00 4 386 70 524 264 93 4 386 70 636 897 90 4 220 00 118 997 34 4 386 70 444 455 14 4 220 00 695 017 44 4 665 90 813 78716 4 386 70 317 69311 4 386 70 600 639 87 4 220 00 345 572 34 5 010 00 975 485 29 623 863 86 8 06200 4 220 00 408 514 40 4 386 70 573 689 62 4 926 70 3 267 925 39 7 025 834 02 4 926 70 384 285 44 4 386 70 142 620 24 4 760 00 1103 831 27 2 92100 5 010 00 426 315 56 233 093 80 4 926 70 772 082 72 1148 00 5 010 00 528 427 28 5 010 00 984 974 72 171900 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 205 Lunchrooms Vocational Veterans Capital National Regular Milk Related Outlay Defense State Federal Program Program Training Payments Title III 444 05 13 069 39 22 120 01 1 252 69 2 909 35 133 400 00 5 389 92 4 570 10 21 669 42 6216 129 700 00 20 519 76 6 150 75 12 003 64 4 966 00 8 314 38 37 700 00 1 148 59 2 977 90 13 039 47 5 586 08 66 900 00 5 060 11 4 102 64 8 270 75 2 205 20 1 617 08 79 200 00 821 87 4 870 15 18 852 09 3 295 36 7 224 48 105 700 00 688 88 328 74 13 007 74 3 436 00 2 993 18 54 500 00 1 108 15 1 817 25 3 004 72 1 452 16 39 600 00 2 145 39 9 255 93 18 732 46 3 593 51 32 110 70 39 800 00 42 300 00 435 23 1 015 42 7 650 46 2 525 92 2 676 16 46 500 00 2 270 10 3 803 30 824 26 22 700 00 12 193 66 15 014 20 21 641 78 4 452 14 5 239 33 111 200 00 6 437 69 6 501 95 137 106 11 46 023 46 300 400 00 13 905 26 4 431 44 6 282 68 68 900 00 13 391 71 7 080 35 16 781 23 2 873 09 3 438 41 103 000 00 271 45 4 063 80 10 153 28 10 307 18 940 96 3 480 46 83 800 00 1 488 70 21 456 99 18 643 67 48 046 51 19 617 46 6 005 04 100 900 00 3 763 29 15 199 46 4 141 34 1 629 42 86 900 00 696 80 14 974 84 9 802 52 1 092 63 2 474 72 106 900 00 1894 4 295 80 1 530 61 317 60 13 200 00 3 208 86 6 953 12 12 283 40 1 529 98 67 300 00 6 748 51 17 424 67 18 153 44 2 323 11 2 491 01 77 100 00 16 300 00 14 396 68 8 661 61 15 957 68 5 061 80 52 685 08 125 700 00 274 60 5 965 89 4 829 41 303 76 34 900 00 1 920 02 6 356 20 17 728 14 1 645 04 75 100 00 8112 97 1 615 20 6 838 09 9512 1 530 00 47 700 00 14 695 34 10 343 10 27 967 83 5 579 64 24 349 14 120 800 00 292 50 877 50 24 232 06 7 384 60 83 400 00 124 92 4 376 52 13 890 18 1 092 36 4 927 72 32 200 00 2 701 18 6 300 86 11 418 32 1 367 08 82 300 00 3 219 90 7 851 49 80 714 08 47 373 09 20 634 86 240 400 00 48 720 89 42 614 09 210 115 84 181 607 22 61 601 37 549 800 00 852 67 4 348 67 10 379 98 671 52 6 129 53 57 400 00 35810 2 841 55 1 959 87 515 16 37 600 00 7 989 26 3 351 08 27 848 69 4 298 77 59 200 00 1 339 04 1 662 65 15 071 09 1 586 35 64 300 00 1 480 75 2 383 16 8 580 08 1 202 44 9 703 28 23 600 00 727 52 13171 7 748 40 14 886 72 3 352 38 4 991 17 119 200 00 582 04 3 836 01 9 957 88 2 305 20 27 135 96 92 500 00 5 251 66 9 888 23 31 344 54 8 848 43 101 300 00 206 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 County City Totals Gwinnett 153041014 Buford 14592616 Habersham 71783267 Tallulah Falls 7 952 72 Hall 128144181 Gainesville 432 703 90 Hancock 52357089 Haralson 50140727 Bremen 9260802 Tallapoosa 6563241 Harris 49728773 Hart 66863001 Heard 38447624 Henry 80802557 Houston 126394787 Irwin 55144191 Jackson 55511313 Commerce 222 432 94 Jefferson 8186894 Jasper 33088024 Jeff Davis 50927131 Jefferson 88845617 Jenkins 48976689 Johnson 42060430 Jones 43607405 Lamar 41731869 Barnesville 73 411 87 Lanier 27334155 Laurens 117186327 Dublin 40117718 Lee 36048345 Liberty 59969335 Lincoln 34307344 Long 25307602 Lowndes 93904833 Valdosta 81768741 Lumpkin 33569424 Macon 62255913 Madison 60012592 Marion 35941182 McDuffie 52460124 Mclntosh 37843675 Salary of General Superin Fund Regional tendents Allotment Libraries 501000 1 299 925 04 5 80000 113 886 69 4 22000 594 67916 4 858 98 6 31000 438670 1123 57386 349 811 03 2 62100 422000 433 132 65 4 386 69 401 467 50 66 821 58 62168 04 4 386 70 426 077 98 3 560 00 539 819 26 4 926 70 307 350 85 4 926 70 668 332 42 4 190 00 1 132 778 88 4 220 00 447 027 96 4 926 70 486 235 16 193 864 60 55 419 36 3 560 00 273 761 28 4 386 70 435 41414 4 760 00 738 967 09 144000 4 386 70 421 959 95 3 460 00 353 934 64 4 220 00 359 784 05 5 010 00 343 700 96 64 806 30 4 926 70 229 824 42 4 356 70 990 114 28 316 683 32 477000 1 900 00 306 422 68 3140 00 522 878 21 4 386 70 287 434 66 3 460 00 217 829 47 3 560 00 777 112 39 686 894 55 1854 00 4 926 70 288 504 85 4 926 70 548 831 61 5 010 00 476 45811 5 010 00 291 411 42 4 926 70 458 715 97 4 926 69 323 943 13 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 207 Lunchrooms Vocational State Federal Regular Program Milk Program Veterans Related Training Capital Outlay Payments National Defense Title III 535955 16 134 97 37 908 80 4 741 12 152 200 00 3 330 66 177 84 2 745 63 3 216 00 25 900 00 7948 5 474 84 19 312 21 2 056 98 85 700 00 864 09 691 86 1 537 79 21 295 69 5 393 99 30 791 14 4 879 43 88 500 00 538 08 717 44 15 653 03 3 084 32 62 900 00 1 316 31 2 886 60 3 269 66 845 67 77 900 00 2546 4 160 21 7 377 05 544 76 4 545 60 78 900 00 247 38 329 84 3 546 42 1 878 17 762 80 66 20 1 520 00 20 900 00 552 69 4 368 86 10 590 78 1 210 72 50100 00 6 700 72 15 950 99 1 099 04 101 500 00 7 937 43 3 08613 6 059 65 815 48 54 300 00 751 59 7 514 79 13 297 57 5 302 50 107 90000 2 313 73 7 470 89 29 723 01 8 271 36 79 200 00 2 967 81 8 644 84 8 586 66 1 394 64 78 600 00 10 06413 5 860 05 8157 64 1 45619 38 100 00 313 26 1 466 92 1 333 80 4 882 58 885 04 20 000 00 4 993 72 955 86 20 500 00 1994 3 688 88 4 26910 881 04 44 700 00 36085 3 696 90 8 797 40 1115 32 55 500 00 4 204 54 7 070 48 11 086 90 12316 120 800 00 1 36915 6104 80 6 914 85 2 231 44 46 800 00 250060 2 686 86 6 683 68 3852 51 300 00 2 584 69 7126 95 1 358 36 61 000 00 1 840 20 6 567 53 5 005 57 60 200 00 3 60000 1 419 98 3 065 81 4 204 64 29 900 00 13 595 62 10 379 97 14 599 33 3 529 92 130 517 45 1 644 82 11 041 59 4 69008 66 700 00 417 37 1 723 27 2 916 82 4 35204 1 368 64 41 800 00 2 091 92 10 74103 2 93216 56 600 00 1 31003 1894 3 221 34 4 411 60 1 800 20 41 800 00 435 34 1 214 36 2 403 01 1 633 84 26100 00 12 871 29 6 408 39 8 71714 4 82512 123 70000 1 471 88 4 965 32 21 088 49 4 818 04 11 549 13 86 900 00 2 609 49 4 087 81 2165 39 33 400 00 2396 5 587 30 8 79516 1 757 04 51 600 00 1 037 36 164 99 8134 00 12 158 86 1 599 96 96 600 00 2 836 91 5 918 54 3 265 07 469 88 50 500 00 6 396 86 9 073 50 2 044 92 42 800 00 643 29 817 01 3 832 84 5 439 44 973 01 37 400 00 1104 63 208 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 County City Meriwether Miller Mitchell Pelham Monroe Montgomery Morgan Murray Muscogee 3 Newton Oconee Oglethorpe Paulding Peach Pickens Pierce Pike Polk Cedartown Pulaski Hawkinsville Putnam Quitman Rabun Randolph Richmond 3 Rockdale Schley Screven Seminole Stephens Toccoa Stewart Sumt er Americus Talbot Taliaf erro Tattnall Taylor Telfair Terrell Thomas Thomas ville Totals 947136 88 468 324 02 751171 84 346 306 99 466 416 45 380 731 50 591 28011 460 344 30 721 630 21 833 617 82 33617017 520 312 86 595 083 42 600 024 99 396 913 22 605 782 32 438 653 50 810126 27 306 503 81 318 482 95 113 305 80 420 559 90 163 843 52 402110 57 586 279 63 117 441 51 412 589 00 213 746 40 880121 45 414 48614 602 481 30 266 776 72 396 324 40 599 727 45 378 248 85 412 594 34 208 399 80 775 510 48 496175 93 663 009 34 654 285 79 931 005 63 519 56114 Salary of Superin tendents 5 010 00 4 926 70 3 560 00 4 760 00 5 010 00 4 38670 4 38670 5 010 00 4 386 70 4 386 70 4 220 00 4 926 70 5 01000 4 386 70 3 560 00 5010 00 5 010 00 314000 5 010 00 190000 4 926 70 3 95170 4 926 70 4 926 70 3 06113 4 386 70 4 22000 4 38670 3 460 00 4 386 69 4 22000 4 386 70 4 386 70 4 926 70 4 220 00 4 386 70 5 010 00 General Fund Regional Allotment Libraries 775 378 623 270 403 316 484 374 3 218 651 284 420 498 509 326 516 369 676 236 261 106 353 133 342 481 2 671 337 172 745 339 438 230 323 502 339 339 167 649 407 553 537 771 428 623 29 26779 293 82 430 91 799 04 223 34 916 85 136 84 154 64 090 32 231 43 26416 912 36 576 47 066 43 445 57 830 32 943 36 365 96 93640 949 30 252 74 153 99 25948 77917 843 45 05913 412 17 973 99 64469 401 65 19918 03613 752 82 886 35 910 87 840 05 878 94 237 29 537 87 98571 734 82 588 92 22100 35500 73200 25800 5 38900 4 26000 8 315 00DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 209 Lunchrooms Vocational Veterans Capital Regular Milk Related Outlay State Federal Program Program Training Payments 29609 926878 15 657 36 2 760 36 13330000 114181 9 818 27 6 982 80 2 845 85 2 040 80 6230000 2 850 48 6 420 97 10 955 62 1 297 69 1 438 26 9800000 1 76719 1 399 86 5491 31 1 327 76 1 67211 63 800 00 2396 4 224 30 8 290 55 71860 44 600 00 12850 4 411 09 4 286 37 1 272 20 49 400 00 44045 4168 88 8 892 22 2 243 01 82 50000 2 007 63 3 827 76 12 604 87 459 20 7 621 30 55 300 00 48 802 37 23 383 73 37 692 80 91 512 21 290 800 00 38 367 58 1 300 20 15 82016 3 751 60 3101 26 115 800 00 2133 78 3 740 27 8 048 96 729 03 32 900 00 1 845 55 1 472 51 4 583 32 927 32 87 00000 4 651 26 1 347 69 12 825 04 1 954 32 1495 44 68 500 00 25 46614 733 26 848533 2 652 33 47 500 00 2 97303 4 88844 10131 97 2 462 45 4 504 20 41 500 00 7109 52 5 040 38 10 596 96 2129 89 60 900 00 1 259 13 2 40712 8 733 23 790 87 49 800 00 7380 65 7 420 44 18 968 00 2 661 72 91 600 00 115717 867 68 10 059 36 1112 60 4 54104 52 400 00 50810 65429 4 204 98 53918 47 500 00 585 00 292 50 2 983 52 2 213 84 1 41513 215405 6 95818 2 369 80 49 400 00 1 906 83 541 83 1 795 95 4492 24 50000 7 62904 2792 83 12121 92 1 380 60 3100000 3 609 23 4 846 75 5 771 29 1169 84 1 651 65 83 500 00 83 383 54 31 02603 73 500 96 24100 29 222 200 00 219317 1 530 96 6 870 02 3 946 80 316222 52 900 00 1 374 02 1 318 21 2 484 39 22508 147140 31 400 00 2 429 74 2 34000 11076 33 2 954 69 106 700 00 5 900 89 4 411 52 6 508 29 2 428 80 671 95 50 700 00 5 552 52 3 34738 13 66012 1 673 28 71 959 65 63 500 00 51984 69312 5 734 30 2 630 28 27 000 00 5 732 22 2 057 21 6 527 04 1 799 56 1 312 24 5240000 2 921 05 2 360 14 10076 22 2 330 53 74 900 00 1125 61 8 503 44 2 123 48 1 409 97 25 20000 3 661 97 88500 5 308 52 2 107 98 56 500 00 4191 92 1074 45 2 275 96 830 72 27 800 00 5 934 25 3124 76 12 997 41 2 816 04 7238 96 300 00 4 894 91 566 09 6 182 61 768 33 71 60000 2 499 55 95811 8 792 37 801 44 92 200 00 2 934 58 1 203 78 7 898 54 1 043 89 1117 59 89 40000 20 668 65 3 452 94 14 551 42 4 887 80 11070000 6 33026 4 059 69 15 80215 3 838 48 1 941 64 59 000 00 National Defense Title III 417 85 301646 47061 60146 82283 14210 28164 107154210 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 Salary of General Superin Fund Regional County City Totals tendents Allotment Libraries Tift 86217789 422000 80598881 950000 Toombs 55327885 214000 43175743 Vldalia 25388735 23116215 Towns 27984521 314000 22877490 278200 Treutlen 32353990 439767 26427941 Troup 105290296 501000 85640885 366200 Hogansvllle 20912393 15829074 LaGrange 62910450 56064715 West Point 156197 79 130834 46 Turner 45998413 438670 37381548 Twiggs 47121677 422000 38479676 Union 37947889 356000 31229396 Upson 81396106 501000 65206766 Thomaston 31484891 28256234 Walker 138428463 501000 117270389 366200 Chickamauga 6244338 5535246 Walton 79903719 501000 66365808 Monroe 10925305 9946364 Ware 61143211 492670 52718301 Waycross 70295581 58617514 740000 Warren 36550604 190000 29150147 Washington 93427539 346000 77761423 Wayne 89044676 501000 77294487 Webster 20251763 492670 16915248 Wheeler 34797251 438670 28934759 White 38550026 492670 30835138 Whitfield 107732106 438670 92186470 570100 Dalton 43847253 37145491 Wilcox 47892366 501000 40032207 Wilkes 59848065 438670 48962316 Wilkerson 49368187 422000 40541149 Worth 90612213 501000 74626467 Other Parochial Schools and Organizations 75 564 86 Totals14051632593 69486938 11861788277 16611000DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1959 Lunchrooms 211 Vocational Veterans Capital National Regular Milk Related Outlay Defense State Federal Program Program Training Payments Title III 13 804 46 227315 20 778 70 2 725 60 2 88717 11 264 97 1 805 08 8 372 65 43512 1 503 60 9600000 114709 6 863 07 171504 1300000 1 77805 1 012 20 5 986 66 87140 35 500 00 2 319 26 51186 4 614 38 1 017 32 46 400 00 16 058 68 9 650 35 15 403 26 5 509 82 141 200 00 2 276 69 1044 90 5 315 68 2 095 92 40100 00 349 79 3120 21 932 07 5 944 29 40 200 00 19812 179 40 3145 09 44072 21 400 00 7 539 20 3 847 30 8 631 69 1 467 76 129600 59 00000 3092 32 1155 48 4 647 58 1 304 63 72 000 00 1 577 40 1 418 26 6 705 95 2123 32 51 800 00 1 58024 1 59405 12169 82 997 61 59 741 68 80 800 00 1 428 23 132 60 12150 78 774 96 17 800 00 2 36239 833 76 31 663 87 8 912 65 156 500 00 2 636 07 2 071 56 819 36 4 200 00 3 695 31 1 618 68 11 89712 2 958 00 110 200 00 I 659 97 41514 5 764 04 172 76 1 777 50 5 54402 1 713 48 11 983 60 981 30 59100 00 6 327 29 4 415 95 24 261 35 4 576 08 69 800 00 46445 862 50 4 177 62 66 600 00 4 209 22 2 583 51 11 209 52 1 798 91 133 400 00 8 219 01 9 247 65 16 655 10 1 999 33 1 370 80 75 000 00 2 800 05 832 50 1 942 38 3 563 52 19 300 00 4 878 69 2 212 21 5 337 28 91004 40 900 00 3 998 65 2 99803 6 286 82 1 538 68 57 400 00 5 24106 4 48200 24 671 53 1183 38 25 515 38 82 800 00 1 47531 1 625 94 3 095 02 14 319 78 1 376 88 46 600 00 4 97884 6 027 54 8 577 92 692 96 1 41433 51 900 00 8 818 45 1 580 64 8 289 54 520 80 85 000 00 261 36 4 81693 7 314 85 9172 64 1 745 96 61 000 00 9 767 66 4 688 46 14 082 32 689 97 1 419 05 124 200 00 28 673 86 46 891 00 1185 224 75 958 084 58 2 917 715 39 965 425 38 738 847 22 14 240 617 45 31 549 01213 DEPARTMENT OF EDUCATION School for the Deaf Cave Spring214 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 61000720 66536351 Revenues Retained Earnings Educational Services 2963752 3901158 Total Income Receipts 63964472 70437509 NONINCOME Private Trust Funds 406813 418334 CASH BALANCES JULY 1st Budget Funds 10112684 2376354 Private Trust Funds 32397 74516366 73232197 PAYMENTS EXPENSE Personal Services 33184754 Travel 309651 Supplies Materials 11598949 Communication 2 35714 Heat Light Power Water 1259107 Publications Printing 27938 Repairs 718545 Rents Insurance 66164 Pensions Benefits 2440265 Equipment 2852997 Miscellaneous 36321 Total Expense Payments 52730405 OUTLAYS Lands Buildings Personal Services Supplies Materials Printing Publicity Repairs Contracts Equipment NONCOST Private Trust Funds CASH BALANCE JUNE 30th Budget Funds 36921355 279729 119 62328 2 241 30 13110 80 165 64 6 559 02 2250 10 019 80 2 68310 13 78819 76444 527 304 05 555118 91 11 444 38 2 388 37 3 394 93 4 722 68 122 85 1 249 99 171 072 80 100 963 33 2 419 02 19 250 28 4 39210 4 183 34 23 763 54 45 695 06 745163 66 73232197 21 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Budget FundsOperating Account 2611809 Budget FundsImprovements Account 1957697 4569506 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current 47100 Employees Retirement for June 1959 184625 Social Security for April May June 1959 159153 390878 RESERVES For Purchase Orders Outstanding 1632126 For contracts to Mature 2102149 3734275 SURPLUS For Operations 4 44353 45 69506216 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING SUMMARY FINANCIAL CONDITION The School for the Deaf which is under the control of the Department of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1959 with a surplus of 444353 for operations after providing reserves of 390878 for liquidation of Accounts Payable and reserving 1632126 for purchase orders outstanding and 2102149 for contracts to mature AVAILABLE INCOME AND OPERATING COSTS Allotment to the School by the Department of Education in the year ended June 30 1959 was 66691151 of which 51380000 was from regular appropriation funds 14500000 for improvements 464493 Federal Lunchroom Program funds and 346658 Federal Milk Program funds In addition to allotment of 66691151 by the Department of Education the School received 3901158 from earnings as detailed in the unit report making total income receipts 70592309 From the 70592309 received 154800 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 70437509 net income available to the School The 70437509 net income and the 2376354 cash balance on hand at the beginning of the fiscal year made a total of 72813863 funds available 55511891 of the available funds was expended in the fiscal year for budget approved items of expense 12732466 was paid for permanent improvements and 4569506 remained on hand June 30 1959 the end of the fiscal year217 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 35921355 33184754 29913454 Travel Expense 279729 309651 180133 Supplies Materials 11962328 11598949 10952589 Communication 224130 235714 207883 Heat Lights Power Water 1311080 1259107 1255153 Printing Publicity 16564 27938 84425 Repairs 655902 718545 263513 Rents 2250 Insurance Bonding 1001980 66164 3250 Pensions 2681310 2440265 1926412 Equipment 1378819 2852997 3234974 Miscellaneous 76444 36321 53383 Total Expense Payments 55511891 52730405 48075169 OUTLAY Buildings Improvements 12732466 18970397 18498359 Total Cost Payments 68244357 71700802 66573528 Number of Employees on Payroll June 30th 100 94 96 Average Enrollment of Deaf Children in School for Year Ended June 30th 413 384 351 nnual Student Per Capita Cost Expense Outlay 1 343 39 308 29 1 37318 49402 1 369 66 52702 1 651 68 1 867 20 1 896 68 218 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING GENERAL It is the policy of the State Department of Education to pay the Director of the School for the Deaf a salary as approved by the Merit System and also full family maintenance In the fiscal year ended June 30 1959 the maintenance allowance paid to Directors Albert L Davis and S A Newton was as follows Meals 75600 Rents 66000 Laundry 14400 156000 Onehalf salary of maid 84600 Total Allowance240600 Alfred L Davis was bonded to the close of his term of office on September 1 1958 as Superintendent of the School for the Deaf in the amount of 500000 Bond was written by the United States Fidelity and Guaranty Company dated July 13 1953 covering faithful performance of duties S A Newton was appointed Director of the School for the Physically Handicapped for an indefinite term beginning September 1 1958 Mr Newton is bonded for 500000 with the United States Fidelity and Guaranty Company bond dated September 11 1958 covering faithful performance of duties Original of the bond on Mr Newton could not be located at time of this examination and information is taken from an unsigned copy Julian Albert Tumlin is bonded for 250000 as Business Manager of the School for the Deaf with the National Surety Corporation Bond is dated November 19 1951 1340242 and covers loss of money or other personal property belonging to the Insured or for which the Insured is legally liable caused by larceny embezzlement forgery misappropriation wrongful abstraction or any other dishonest fraudulent or criminal act or acts com mitted by the said J A Tumlin in his official capacity The original of this bond could not be located and information is from duplicate presented for examination219 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING Books and records of the School are maintained in the Department of Education and were found in good condition All receipts disclosed by exam ination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the Deaf and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year221 DEPARTMENT OF EDUCATION Academy for the Blind Macon222 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 571 975 03 Revenues Retained Earnings Educational Services 819876 GrantsU S Govt 1680330 Donations Total Income Receipts 59697709 NONINCOME Public Trust Funds Interest on Investments 12500 Private Trust Funds 253261 CASH BALANCES JULY 1st Budget Funds 4746770 Public Trust Funds 229487 Private Trust Funds 16186 64955913 1959 33015615 999123 1625300 510000 36150038 7800 2 853 52 103 802 90 2415 87 470 650 67 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON 223 PAYMENTS 1958 1959 EXPENSE Personal Services 19898233 Travel 285136 Supplies Materials 5547171 Communication 191210 Heat Light Power Water 1553256 Publications Printing 14396 Repairs 88112 Rents 5278 Insurance 2600 Indemnities 6508 Pensions Benefits 1389507 Equipment 18 107 68 Miscellaneous 7 64g 22 Total Expense Payments 31556397 OUTLAYS Lands Improvements Personal Services 4 759 87 Supplies Materials 70328 Contracts 219 61477 Equipment NONCOST Public Trust Funds Expense 4 00 Private Trust Funds 269447 CASH BALANCES JUNE 30th Budget Funds 10380290 Public Trust Funds 241587 214 957 74 2 936 92 63 754 49 1 886 40 20 355 58 195 70 83517 1608 6 04514 15 436 03 6196 31 5 680 25 338 295 81 7 023 95 14 975 88 57 486 73 1 806 66 600 2 853 52 45 714 25 2 487 87 64955913 47065067224 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Operating Fund 847444 Special Greenhouse Fund 19659 65 Outlay Funds 1758016 Public Trust Funds 248787 InvestmentsPublic Trust Funds 10 U S Savings Bonds Series G 2 1000000 3 State School Bldg Auth Bonds 26 300000 48 20212 1300000 61 20212 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent RESERVES For Purchase Orders Outstanding 5 61789 Contracts to MatureOperating Funds 43500 Contracts to MatureSpecial Funds 1965965 Contracts to MatureOutlay 17 58016 Public Trust Funds 1548787 SURPLUS For Operating Fund 943 07 58 780 57 1 478 48 61 20212225 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON SUMMARY FINANCIAL CONDITION The Academy for the Blind which is under control of the State Depart ment of Education Vocational Rehabilitation Division ended the fiscal year on June 30 1959 with a surplus of 147848 for operations after providing reserve of 94307 for outstanding accounts payable and reserving 561789 for purchase orders outstanding 3767481 for contracts to mature and 1548787 for public trust funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment to the Academy by the Department of Education in the year ended June 30 1959 was 33112717 of which 32675000 was from regular appropriation funds and 437717 Federal Lunchroom Program and Milk Program funds In addition to the allotment of 33112717 by the Department of Edu cation the Academy received 999123 from earnings as detailed in the unit report 1625300 from Federal Government grants and 510000 in gifts making total income receipts for the year 36247140 From the 36247140 received 97102 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 36150038 net income available to the Academy The 36150038 net income and the 10380290 cash balance on hand at the beginning of the fiscal year made a total of 46530328 funds available 33829581 of the available funds was expended in the fiscal year for budget approved items of expense 8129322 was paid for buildings im provements and new equipment and 4571425 remained on hand June 30 1959 the end of the fiscal year226 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 21495774 19898233 18016213 Travel Expense 293692 285136 219980 Supplies Materials 6375449 5547171 5278470 Communication 188640 191210 169685 Heat Lights Power Water 2035558 1553256 1349273 Printing Publicity 19570 14396 45301 Repairs 83517 88112 96182 RentsK 1608 5278 3652 Insurance Bonding 604514 2600 10100 Pensions1 1543603 1389507 1001147 Indemnities 65 08 Equipment 619631 1810768 2011194 Miscellaneous Vocational Rehabilitation Service 545550 741136 688355 Other Miscl 22475 23086 23581 33829581 31556397 28913133 OUTLAY Land Buildings Improvements Equipment 8129322 22507792 3590554 41958903 54064189 32503687 Number of Employees on Payrolls June 30th 54 53 53 Average Enrollment of Blind Pupils in Academy 198 202 194 Annual Student Per Capita Cost Expense 170856 156219 149036 Outlay 41057 111424 18508 2 11913 2 676 43 1 675 44 227 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON PUBLIC TRUST FUNDS In the Pupils Trust Fund a fund established many years ago for the benefit of blind children at the Academy there were investments of 1300000 in U S Savings and State School Building Authority bonds and 248787 in the Public Trust Fund bank account on June 30 1959 making the corpus of the fund on this date 1548787 GENERAL It is the policy of the State Department of Education to pay the Director of the Academy for the Blind a salary as approved by the Merit System of Personnel Administration and also full family maintenance In the fiscal year ended June 30 1959 the maintenance allowance paid to Director F G Nelms was as follows Meals153000 Rent 66000 Laundry 14400 233400 Onehalf salary of Maid 78000 311400 The Superintendent of the Academy for the Blind F G Nelms is bonded in the amount of 400000 with the Travelers Indemnity Company bond number 298679 dated September 12 1951 The condition of the obligation of this bond is as follows Now therefore the condition of this obligation is such that if the above bounden Principal shall for the indefinite term beginning the 1st day of October 1951 faithfully perform the duties of his said office and properly account for all moneys and property received by virtue thereof then the above obligation to be void otherwise to remain in full force and effect William J Morton is bonded as Accountant in and for the Academy for the Blind in the amount of 250000 Bond is written by the Travelers Indemnity Company number 298762 dated October 4 1951 and covers faithful performance of duties and proper accounting for all moneys and property received by virtue of the office228 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON Books and records of the Academy for the Blind are maintained in the Department of Education Vocational Rehabilitation Division and were found in good condition All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Academy for the Blind and the Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year229 DEPARTMENT OF EDUCATION North Georgia Trade and Vocational School Clarkesville230 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 82525896 67963927 Revenue Retained Earnings Educational Services 11993605 11056061 Total Income Receipts 94519501 79019988 NONINCOME Private Trust Funds 300539 120580 CASH BALANCE JULY 1st Budget Funds 24785025 412 14704 1196 050 65 1 203 552 72 PAYMENTS EXPENSE Personal Services 30364119 31645632 Travel 315684 322915 Supplies Materials 11303077 11744013 Communication 1 749 64 1 813 39 Heat Light Water Power 1399873 1550723 Publications Printing 95914 48240 Repairs 245199 187937 Rents 5400 26900 Insurance 108367 28216 Pensions Benefits 2156228 2324030 Equipment 4542092 4891757 Miscellaneous 109788 96264 Total Expense Payments 50820705 53047966 OUTLAY Lands Improvements Personal Services 7 400 00 14103 61 Supplies Materials 533245 7665294 Contracts 25220672 23779002 Equipment 775200 4727819 NONCOST Private Trust Funds 300539 120580 CASH BALANCE JUNE 30th Budget Funds 41214704 29604250 1 196 050 65 1 203 552 72231 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Accounts Receivable State Dept of Education On Approved Budget Vocational Education 11 000 00 139 351 93 29871759 150 351 93 44906952 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current RESERVES Purchase Orders Outstanding n 850 00 Contracts to Mature 29581102 For Earnings and Fees subject to Adjustments 516316 Retirement FundsEmployee Contr 90440 Social Security FundsEmployee Contr 1 770 69 Milk Funds Dep in July 45600 SURPLUS For Operations subject to Budget Approval 133 077 67 315 955 27 3658 44906952232 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE SUMMARY FINANCIAL CONDITION The North Georgia Trade and Vocational School operated by the State Department of Education at Clarkesville ended the fiscal year on June 30 1959 with a surplus of 3658 after providing the necessary reserve of 13307767 for liquidation of outstanding accounts payable and reserving 1185000 for unliquidated purchase orders 29581102 for contracts to mature 45600 for Milk Program Funds 516316 for earnings and fees subject to adjustment and 267509 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the School by the Department of Education in the year ended June 30 1959 was 66897339 In addition to this allotment the Department of Education transferred to the School 1015240 vocational education funds and 147044 lunchroom and milk program funds Income from tuition rents and sales in the fiscal year ended June 30 1959 amounted to 11056061 which with funds received from the Department of Education made total receipts for the period 79115684 From the 79115684 received 95696 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving net income of 79019988 available to the school The 79019988 net income and the 41214704 cash balance on hand at the beginning of the fiscal year made total funds available 120234692 with which to meet expenditures approved on budget for the fiscal year 53047966 of the available funds was expended in the fiscal year for current expense of operating the School 37582476 was paid for buildings and improvements and 29604250 remained on hand June 30 1959 the end of the fiscal year233 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the school for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services Travel Expense Supplies Materials Communication Heat Lights Water Printing Publicity Repairs Rents InsuranceBonding Pensions To Retirement System For Social Security Equipment Mi scellaneous 31645632 303 64119 273185 44 3 22915 3156 84 3 508 37 117 44013 113 030 77 104 960 89 1 813 39 1 749 64 1 591 23 15 507 23 13 998 73 12 55216 482 40 959 14 645 37 1 879 37 2 451 99 1 603 67 26900 5400 18900 28216 1 083 67 10600 17 726 36 16 474 62 15 454 65 5 513 94 5 087 66 1 266 95 48 917 57 45 420 92 54 34710 962 64 1 097 88 564 59 530479 66 508 207 05 469 975 42 OUTLAY New Buildings Equipment Improvements and 375 824 76 272 691 17 42 827 32 Number of Employees on Payroll June 30th 72 Average Number of Students 509 Annual Student Per Capita Cost Expense 104221 Outlay 73836 1 780 57 90630442 78089822 51280274 71 468 1 085 91 582 67 88 476 987 34 8997 1 668 58 1 077 31234 DEPARTMENT OF EDUCATION NORTH GEORGIA TRADE AND VOCATIONAL SCHOOL CLARKESVILLE GENERAL The State School Superintendent acts as disbursing officer for the North Georgia Trade and Vocational School and is bonded in the amount of 1000000 Detail of this bond is reflected in report covering examination of the State Department of Education Public Official Name Schedule Bond is on file covering employees of the School as follows H O CarltonDirector North Ga Trade Voc School 500000 LoisToddBookkeeper 500000 L W KennedyMaintenance Supv 250000 Judy EllisonTypistBookkeeper 250000 R H KimseyCook Dining Hall 400000 F M ParhamFarm Overseer 250000 L E NicholsVocational Field Representative 500000 Phenie S AsheIntermediate Steno 250000 Christine McMillanSenior Steno 250000 Helen WatersIntermediate Steno 250000 Joseph A GrantDean of Students 500000 The above described schedule bond is written by the Travelers Indemnity Company bond number 339522 dated May 2 1952 and the condition of the obligation is as follows That if for the term beginning the 1st day of July 1952 and ending through cancellation as hereinafter provided each Employee named in the attached schedule while occupying any position in the employ of the Obligee shall faithfully perform his duties and properly account for all moneys and property received by virtue of his employment then this obligation shall be void otherwise to remain in full force and effect All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School and the State Department of Education for the cooperation and assistance given the State Auditors office during this examination and throughout the year235 DEPARTMENT OF EDUCATION South Georgia Trade and Vocational School Americus236 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS RECEIPTS 1958 12 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 82858717 60426929 Revenues Retained larlnes Eductlonl Services mM ttML Total income Receipts S0451820 I 69535091 SSS ZS1111 1112 97912 1125 081 48 PAYMENTS tee JS Heat Light Power Water H 66534 1575188 Puhhcations Printings JJ ST 41627 f6 0 209 35 CJoeBee T tS2 1S Miscellaneous a wo Total Expense Payments 36239977 43203395 OUTLAY Lands Buildings Personal Services 1752289 f Supplies Materials 194690 1190921 Rents 108000 Stracts g Eqe TiTrust Funds 312263 313078 CASH BALANCE JUNE 30th Budget Funds 42659979 39824040 111297912 112508148237 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash 40005436 Accounts Receivable 152 718 40 Due from State Dept of Educ on approved Budget 1000000 16271840 562 772 76 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent 4915289 RESERVES For Purchase Orders Outstanding 14324530 For Contracts to Mature 368 53524 For Employees RetirementEmployee Contr 74010 For Social SecurityEmployee Contr 107386 51359450 SURPLUS FOR OPERATIONS 2537 562 772 76238 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS SUMMARY FINANCIAL CONDITION The South Georgia Trade and Vocational School operated by the State Department of Education at Americus ended the fiscal year on June 30 1959 with a surplus of 2537 after providing the necessary reserve of 4915289 for liquidation of accounts payable and reserving 14324530 for purchase orders outstanding 36853524 for contracts to mature and 181396 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds to the school by the Department of Education in the year ended June 30 1959 was 58781260 In addition to this allotment the Department of Education transferred to the school 232735 vocational education funds for the current year Income from tuition sales and other sources in the year amounted to 9108162 and 1493149 was received from the Army Ordnance School account which with funds received from the Department of Education made total receipts for the year 69615306 From the 69615306 received 80215 was transferred through the Department of Education to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving 69535091 net income available to the South Georgia Trade and Vocational School The 69535091 net income and the 42659979 cash balance at the beginning of the fiscal year made a total of 112195070 available with which to meet expenditures approved on budget for the fiscal year ended June 30 1959 43203395 of the available funds was expended in the year for the current expense of operating the school 29167635 was paid for buildings improvements and new equipment and 39824040 remained on hand June 30 1959 the end of the fiscal year239 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS COMPARISON OF OPERATING COSTS Expenditures by the school for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 22715814 20724175 18048891 Travel Expense 530242 354322 445724 Supplies Materials 10996512 9193196 8762530 Communication 165254 128230 93854 Heat Lights Power 1575188 1166534 1167978 Printing Publicity 84438 69707 50336 Repairs 513228 241912 260722 Rents 79279 41627 18574 InsuranceBonding 20935 65770 4000 Pensions EmploymentRetirement 1378545 1243133 1101225 Social Security 336159 296551 69786 Equipment 4496597 2407276 5767624 Miscellaneous 311204 307544 317088 Total Expense Payments 432033 95 362 399 77 361083 32 OUTLAY Lands Buildings Improvements 291 676 35 320 856 93 51 76881 72371030 68325670 41285213 Number of Employees on Payrolls June 30th 59 Average Enrollment 411 Annual Student Per Capita Cost Expense 105117 Outlay 70967 64 393 58 357 92213 1 011 43 816 43 145 01 1 760 84 1 738 56 1 156 44240 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS GENERAL The State Superintendent of Schools acts as disbursing officer for the South Georgia Trade and Vocational School and is bonded for 1000000 State School Superintendents bond is more fully described in audit report covering examination of the State Department of Education Horace Parnell Odom Director is bonded for 500000 with the American Surety Company bond number 02502777 dated October 19 1950 Clarence Dodson Business Manager is bonded in the amount of 500000 with the American Surety Company bond number 02521049 dated July 24 1952 The bonds of Mr Odom and Mr Dodson cover loss of money or property including that for which the Insured is responsible sustained through Larceny Theft Embezzlement Forgery Misappropriation Wrongful Abstraction Wilful Misapplication or other fraudulent or dishonest acts committed by the respective employees Books and records of the South Georgia Trade and Vocational School were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the South Georgia Trade and Vocational School and the Department of Education for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year241 DEPARTMENT OF EDUCATION South Georgia Trade and Vocational School Americus Army Ordnance School242 DEPARTMENT OF EDUCATION SOUTH GEORGIA TRADE AND VOCATIONAL SCHOOL AMERICUS ARMY ORDNANCE SCHOOL RECEIPTS 1968 1959 INCOME Transfers Other Spending Units 1493149 CASH BALANCE JULY 1st Budget Funds 14 931 49 14 93149 1493149 00 PAYMENTS CASH BALANCE JUNE 30th Budget Funds 1493149 00 1493149 00 Inactive Account closed in Year Ended June 30 1959 By Transfer of Funds to So Ga Trade Voc School243 EMPLOYEES RETIREMENT SYSTEM244 EMPLOYEES RETIREMENT SYSTEM RECEIPTS 1958 1959 INCOME Transfers Other Spending Units 23291 27122 Transfers Public Trust Funds 54 92302 77 333 24 Revenues Retained Earnings 5247194 7792306 NONINCOME Public Trust Funds Contributions from Employees 185324318 199787523 Employers 3550 30211 3 728 73811 Income from Investments 100108726 128968317 Transfers to Budget Fund 5492302 7733324 Private Trust Funds 693563365 854120043 CASH BALANCES JULY 1st BudgetFunds 1293334 264731 Public Trust Funds 17755384 53791336 Private Trust Funds 55329440 75013679 14 136 286 81 16 920 551 62 PAYMENTS EXPENSE Personal Services 88 78049 Travel 870796 Supplies 306157 Communication 312413 Publications Printing 118905 Repairs 180 22 Rents 924972 Insurance Pensions Benefits 628289 Miscellaneous 9507 Total Expense Payments 12067110 OUTLAY Equipment 207160 NONCOST Public Trust Funds Investments 511076961 Pensions Benefits 87858040 Private Trust Funds673879126 CASH BALANCES JUNE 30th BudgetFunds 264731 Public Trust Funds 53791336 Private Trust Funds 750136 79 102 39219 10 569 30 2 846 31 3 608 96 2 362 70 224 64 11 842 67 215 55 7 165 95 19740 141425 67 2 329 81 6 348 245 49 996 562 63 8 447 557 07 8 582 29 132 068 51 843 780 15 616 920 551 62 From Audit Report by W R Osborn Co Certified Public Accountants245 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND AND EXPENSE FUND BALANCE SHEET AS AT JUNE 30 1959 ASSETS Current Assets Cash on Deposit Investments 14156615 3735938614 37 500 952 29 LIABILITIES Current Liabilities Annuity Savings Fund1276914297 Withheld from Employees Salaries Federal Income Tax81500 Hospitalization Insurance 10035 91535 Due to Social Security Trust Fund 84275 Earnest Money on Loan Commitments 2459600 12 795 497 07 Funds Annuity Reserve Fund 66091496 Pension Accumulation Fund 2223417366 Survivors Benefit Fund 157887358 Administrative Expense Fund 773954 Undistributed Agencies Payment on 4th Quarterly Reports 223 75348 37 500 952 29246 EMPLOYEES RETIREMENT SYSTEM SOCIAL SECURITY TRUST FUND EMPLOYEES RETIREMENT SYSTEMTRUSTEE BALANCE SHEET AS AT JUNE 30 1969 ASSETS Current Assets Cash on Deposit 84367980 Due from Employees Retirement System 842 75 844 52255 LIABILITIES Current Liabilities Social Security Contributions Not Reported to the Social Security Administrator 107 403 59 Deposits by Local Governments 48089904 Contribution Income Fund 4377193 Expense Fund Balance 21244799 844 52255247 EMPLOYEES RETIREMENT SYSTEM W R OSBORN COMPANY Certified Public Accountants Atlanta Georgia September 15 1959 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Sir We have made an audit of the accounting records of the Employees Retirement System of the State of Georgia for the year ended June 30 1959 and submit herewith our report The Employees Retirement System law was enacted by the General Assembly of the State of Georgia during the 1949 session The Board of Trustees consisting of seven members serves without compensation however the members are reimbursed for expenses incurred while on business of the Retirement System The members at June 30 1959 were as follows Honorable B E Thrasher Jr Ex Officio State Auditor Honorable Zack D Cravey Ex Officio State Insurance Commissioner Honorable Edwin L Swain Sr Ex Officio Director State Merit System Honorable George B Culpepper Jr Attorney Honorable Benton Odom Treasurer of the State Highway Department Honorable Ben T Huiet Commissioner of Labor Honorable James D Robinson Jr Chairman of the Board First National Bank of Atlanta The officers elected by the Board were as follows Honorable B E Thrasher Jr Chairman Honorable George B Culpepper Jr Vice Chairman Honorable W Frank DeLamar Secretary and Treasurer Our examination consisted of a verification of the assets and liabilities at June 30 1959 and receipts and payments for the year then ended The financial position of fhe System at June 30 1959 is presented in the Balance Sheet248 EMPLOYEES RETIREMENT SYSTEM ASSETS Cash on deposit 14156615 was reconciled with the balances certified to us by the depositories Investments 3735938614 were composed of stocks bonds deposits in Federal Saving and Loan Association and mortgage loans details of which are presented in following pages In addition to the investments shown in this schedule the First National Bank of Atlanta Trustee is holding a scrip certificate representing onehalf share of stock of International Business Machines Corporation as a result of a May 5 1959 stock dividend The total stock dividend amounted to 7350 new shares A certificate was issued for the seventythree shares and the scrip for the onehalf share was being held pending the purchase of an addi tional onehalf share in order to issue an additional certificate Verification of securities consisted of an inspection of trust receipts pass books stock certificates and bonds Mortgage loans were verified by in spection of loan documents and reconcilation with statements of agents ser vicing the loans LIABILITIES Annuity savings fund 1276914297 represents the accumulated contributions and interest of members at June 30 1959 Amount withheld from employees salaries 91535 represents Federal income tax 81500 and hospitalization insurance premiums 10035 Due to social security trust fund 84275 represents an advance in excess of actual requirement for May and June administrative expenses Earnest money on loan commitments total 2459600 Of this amount 650000 is refundable when the loans are executed and 1809600 is a deposit being held for SylvesterWorth County Industrial Development Corporation Annuity reserve fund 66091496 represents the reserve for payments of annuities to retired members Pension accumulation fund 2223417366 is the accumulation of employers contributions together with adjustments for interest benefits overpayments refunds etc Survivors benefit fund 157887358 represents the amount available for payment of death benefits to survivors of covered employees Administrative expense fund 773954 represents the balance applicable to subsequent expense fund payments Undistributed agencies payments 22375348 represent payments from agencies that are paying contributions monthly and reporting quarterly249 EMPLOYEES RETIREMENT SYSTEM RECEIPTS AND PAYMENTS A comparative statement of receipts and payments for the years ended June 30 1958 and June 30 1959 is presented The net income for the year under review was 693896327 as compared to 634970953 for the pre ceding year EXPENSE FUND A comparative statement of receipts and payments for the years ended June 30 1958 and June 30 1959 is presented Payments amounting to 14402670 were verified by comparison with cash book entries and inspec tion of vouchers and other supporting data GENERAL An act of the General Assembly of the State of Georgia dated August 1 1958 amended the State Employees Retirement System Act of February 3 1949 so as to authorize tax commissioners tax collectors tax receivers and employees in the offices thereof to become members of the Employees Retire ment System of Georgia In addition to the regular provisions of the act it was further provided that all tax commissioners tax collectors tax receivers and employees in such offices who were in service on or after December 1 1956 shall be entitled to all prior service credits authorized under the terms of the Employees Retirement System Act as amended in the same manner as if they had been a member on that date The minutes of the Board of Trustees of the Employees Retirement System of Georgia dated April 16 1959 state that the official date of this coverage as established by the Board of Trustees is April 1 1959 The amount of the prior service credits and the resulting liability to the State Department of Revenue was determined by Bowles Andrews and Towne Inc Actuaries and payments to amortize this liability over a period of fifteen years were determined to be 532000 per month During the period under review 1596000 was received on this account The minutes of meetings held by the Board of Trustees during the cur rent year were reviewed Appreciation is expressed to the officials and staff of the System for the cooperation and courtesies extended to us during this examination Respectfully submitted W R OSBORN COMPANY Certified Public Accountants250 EMPLOYEES RETIREMENT SYSTEM W R OSBORN COMPANY Certified Public Accountants Atlanta Georgia September 15 1959 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Dear Sir We have made an audit of the accounting records of the Employees Retirement System of Georgia Trustee for the Social Security Trust Fund for the year ended June 30 1959 and submit herewith our report Employees Retirement System of Georgia is the State Agency desig nated to administer the Enabling Act passed by the General Assembly in 1951 This Act with subsequent amendments provides for extension on a voluntary basis of Federal Social Security coverage to employees of political subdivisions of the State Contributions for social security are received from each participating unit The contributions are then combined and reported to the Social Security Administrator Our examination consisted on a verification of the asset and liability accounts at June 30 1959 and receipts and payments for the year then ended The financial position of the Fund at June 30 1959 is presented in the Balance Sheet ASSETS Cash on deposit 84367980 was verified by direct communication with depositories The balances at June 30 1959 were as follows Citizens and Southern National Bank of Atlanta11283183 The Fulton National Bank35292401 First National Bank of Atlanta35292396 Trust Company of Georgia 2500000 84367980 Due from Employees Retirement System 84275 represents an advance in excess of actual requirement for May and June administrative expenses251 EMPLOYEES RETIREMENT SYSTEM LIABILITIES Social Security Contributions 10740359 represent contributions received which had not been reported to the Social Security Administrator at June 30 1959 Deposits by Local Governments 48089904 represent deposits by political subdivisions as security for the State in event of failure to fulfill their obligations Deposits are not required of political subdivisions receiving State funds for roads andor education and in the event of default these funds shall be withheld until full restitution has been made to the State Contribution Income Fund 4377193 represents income received on monies invested and interest received on deposits Theexpense fund balance at June 30 1959 amounted to 21244799 Respectfully submitted W R OSBORN COMPANY Certified Public Accountants252 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due Alabama Power Company First Mortgage 3 184 Alabama Power Company First Mortgage 3 186 Alabama Power Company First Mortgage 5 189 Aluminum Company of America SF Debentures 6 179 Aluminum Company of America SF Debentures 1 182 Aluminum Company of America Debentures 4 183 American Can Company Debentures 4 188 American Telephone and Tele graph Company Debentures 7 186 American Telephone and Tele graph Company Debentures 12 180 American Telephone and Tele graph Company Debentures 12 173 American Telephone and Tele graph Company Debentures 91584 Appalachian Electric Power Company First Mortgage 6 181 Appalachian Electric Power Company First Mortgage 10 18253 Appalachian Electric Power Company First Mortgage 3 180 Appalachian Electric Power Company First Mortgage 12 183 Arkansas Power and Light Company First Mortgage 10 181 Armco Steel Corporation SF Debentures 4 184 Associates Investment Company Notes 21570 Atlanta Gas Light Company Debentures 8 171 Atlanta Gas Light Company First Mortgage 9 178 Atlanta Gas Light Company First Mortgage 7 181 Atlanta Gas Light Company First Mortgage 8 182 Interest Cost or Par Rate Value Income 3125 15000000 4 687 50 35 100 000 00 350000 4875 250 000 00 00 30 100 000 00 300000 425 150 000 00 6 375 00 3875 200 000 00 7 750 00 375 200 000 00 7 500 00 2625 100 000 00 2 625 00 275 100 000 00 2 750 00 3375 150 000 00 5 062 50 325 200 000 00 6 500 00 375 100 000 00 3 750 00 35 100 000 00 3 500 00 2875 50 000 00 1 437 50 35 50 000 00 1 750 00 3625 150 000 00 5 437 50 435 200 000 00 00 325 250 000 00 8 125 00 40 86 000 00 3 480 00 425 189 000 00 8 117 50 40 100 000 00 400000 5125 150 000 00 7 687 50 253 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due Atlantic Refining Company Debentures 11579 Baptist Convention Executive Committee of Georgia First Mortgage 7 169 Bell Telephone Company of Pennsylvania Debentures 2 189 Carolina Cllnchfield and Ohio First MortgageSeries A 9 165 Carolina Power and Light Company First Mortgage 2 181 Carolina Power and Light Company First Mortgage 10 182 Carolina Power and Light Company First Mortgage 3 188 Central of Georgia Railway Company Equipment Bonds 2 169 Central of Georgia Railway Company Equipment Trust Series B1 2 170 Central of Georgia Railway Company Equipment Trust Series B 8 170 Central of Georgia Railway 11 169 Company Equipment Trust j 5 170 Certificates 11 170 5 17156 Chesapeake and Ohio Railway Company Mortgage 5 19655 Chesapeake and Ohio Railway Company First Mortgage Series E 8 196 Chesapeake and Ohio Railway Company Equipment Bonds 22071 C I T Financial Corporation Debentures 10 171 C I T Financial Corporation Debentures 1 179 Columbia and Southern Ohio Electric Company First Mortgage 9 181 Columbia Gas System Inc Series ADebentures 6 175 Columbia Gas System Inc Series BDebentures 8 175 Interest Cost or Par Rate Value Income 325 124 000 00 4030 00 40 158 000 00 6 540 00 375 100 000 00 3 750 00 40 103 000 00 4120 00 2 875 100 000 00 2 875 00 35 150 000 00 5 250 00 4125 100 000 00 4 12500 325 150 000 00 4 875 00 325 5000000 1 62500 325 50 000 00 1 62500 4625 100 000 00 4 624 96 35 75 000 00 2 625 00 35 25 000 00 875 00 30 45 000 00 1 350 00 425 80 000 00 3 400 00 4625 100 000 00 00 325 75 000 00 2 437 50 30 100 000 00 3 000 00 30 100 000 00 3000 00 254 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due Columbia Gas System Inc Series CDebentures 4 177 Columbia Gas System Inc Series DDebentures 7 179 Commercial Credit Company Notes 10 174 Consolidated Edison Company of New York First and Re funding MortgageSeries F 2 181 Consolidated Edison Company of New York First and Refunding Mortgage Series G 5 181 Consolidated Edison Company of New York First and Refunding Mortgage 2 18353 Consolidated Edison Company of New York First and Refunding Mortgage 1 184 Consolidated Natural Gas Company Debentures 5 176 Consolidated Natural Gas Company Debentures 6 179 Consumers Power Company First Mortgage 4 181 Consumers Power Company First Mortgage 4 187 Continental Oil Company SF Debentures 11 184 Detroit Edison Company General and Refunding MortgageSeries K 111576 Duke Power Company First and Refunding Mortgage 5 186 El Paso Electric Company 5 189 F H A Debentures Series AA 41078 F H A Debentures Series AA 6 578 F H A Debentures Series AA 11 876 F H A Debentures Series AA 11077 F H A Debentures Series AA 101077 Interest Cost or Par Rate Value Income 3375 49 000 00 1 653 74 35 150 000 00 525000 425 5000000 212500 30 150 000 00 450000 325 10000000 3 250 00 35 100 000 00 350000 3375 100 000 00 3 375 00 325 99 000 00 3 21750 3125 5000000 1 562 50 3125 100 000 00 3125 00 325 50 000 00 1 625 00 30 150 000 00 450000 3375 100 000 00 3 375 00 3625 20000000 7 250 00 5125 250 000 00 00 2875 550000 11507 2875 550000 9023 2875 00 8338 2875 00 8266 2875 00 186 87 255 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 Interest Cost or Par BONDS AND NOTES Date Due Rate Value F H A Debentures Series AA 71177 2875 00 F H A Debentures Series R 7188 275 550000 Farmers Market Authority Georgia Revenue Bonds 4182 39 00 Federal Land Bank Farm Loan Bonds 5171 35 10000000 Federal Land Bank Farm Loan Bonds 91572 3875 10000000 Federal Land Banks Farm Loan Bonds 32069 4375 20000000 Firestone Tire and Rubber Company 5 17752 325 19900000 Florida Power and Light Company First Mortgage 12186 4375 20000000 Florida Power and Light Company First Mortgage 4188 4125 20000000 General Electric Company Debentures 5 17656 35 36000000 General Foods Corporation Debentures 7 176 3375 9400000 General Motors Corporation Debentures 117956 325 34500000 General Motors Acceptance Corporation Debentures 3 179 40 20000000 Georgia Power Company First Mortgage 4180 2875 10000000 Georgia Power Company First Mortgage 6181 35 10000000 Georgia Power Company First Mortgage 718253 3375 12500000 Georgia Power Company First Mortgage 418353 375 7900000 Georgia Power Company First Mortgage 4184 3125 10000000 Georgia Power Company First Mortgage 12177 3375 2500000 Georgia Power Company First Mortgage 418657 3625 2500000 Georgia Power Company First Mortgage 618758 525 5600000 Gulf Mobile and Ohio Railroad First MortgageSeries G 5180 3375 15000000 Gulf Power Company First Mortgage 2 188 40 20000000 Income S 18831 6042 404083 350000 3 87500 00 646750 875000 825000 12 60000 3 273 75 15 212 50 400000 2 875 00 3 50000 4 218 74 2 962 50 3 125 00 843 74 906 24 4 449 27 5 062 50 800000256 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 Interest Cost or Par BONDS AND NOTES Date Due Gulf Power Company First Mortgage 4 189 Gulf States Utilities Company First Mortgage 12 182 Gulf States Utilities Company First Mortgage 12 18365 Gulf States Utilities Company First Mortgage 1 189 Houston Light and Power Company Mortgage 11 187 Illinois Bell Telephone Com pany First Mortgage Series C 4 18252 Indiana and Michigan Electric Company First Mortgage 1 182 Indiana and Michigan Electric Company First Mortgage 9 18354 Indiana and Michigan Electric Company First Mortgage 11 18859 Inland Steel Company First Mortgage 2 189 Kansas City Power and Light Company First Mortgage 11583 53 Kansas City Southern Railway Company First Mortgage 12 184 Kansas City Southern Railway Company First Mortgage 12 184 KimberlyClark Corporation SF Debentures 1 18358 Louisiana Power and Light Company First Mortgage 11 180 Louisville and Nashville Railroad Company First and Refunding MortgageSeries F 4 103 Louisville and Nashville Railroad Company First and Refunding MortgageSeries F 4 103 May Department Stores SF Debentures 3 180 Michigan Consolidated Gas Company First Mortgage 5thSeries 8 176 Mississippi Power and Light Company First Mortgage 4 188 Rate Value Income 475 200 000 00 00 3125 75 000 00 2 343 74 3375 125 000 00 4 218 74 475 185 000 00 00 475 200 000 00 9 500 00 3125 50 000 00 1 562 50 325 100 000 00 3 250 00 3625 100 000 00 3 625 00 475 200 000 00 4 750 00 45 160 000 00 00 325 100 000 00 3 250 00 325 100 000 00 3 250 00 325 50 000 00 1 625 00 375 300 000 00 1125000 30 50 000 00 1 500 00 3375 150 000 00 5 062 50 3375 25 000 00 843 74 325 50 000 00 1 625 00 35 75 000 00 2 625 00 4125 200 000 00 8 250 00 257 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due Missouri Pacific Railroad Company Equipment Trust 2 170 Missouri Power and Light Company First Mortgage 7 184 Mountain States Telephone and Telegraph Company 31 Year Debenture 2 188 National Steel Corporation First Mortgage 5 18255 National Steel Corporation First Mortgage 11 18656 National Steel Corporation First Mortgage 6 189 New York State Electric and Gas Company First Mortgage 5 18454 New York Telephone Company Refunding Mortgage 4 196 Niagara Mohawk Power Cor portation General Mortgage 12 181 Niagara Mohawk Power Cor poration General Mortgage 2 18353 Niagara Mohawk Power Cor poration General Mortgage 10 18354 Northern Natural Gas Company SF Debentures 11 173 Northern States Power Company First Mortgage 6 182 Ohio Power Company First Mortgage 1 18353 Pacific Gas and Electric Com pany First and Refunding MortgageSeries U 12 18551 Pacific Gas and Electric Com pany First and Refunding MortgageSeries W 12 18453 Pacific Gas and Electric Com pany First Mortgage Series X 6 184 Pacific Telephone and Telegraph Company 35 Year Debentures 91583 Pacific Telephone and Telegraph Company 30 Year Debentures 111581 Pacific Telephone and Telegraph Company 40 Year Debentures 10 187 Interest Cost or Par Rate Value Income 30 100 000 00 3 000 00 325 200 000 00 6 500 00 4375 100 000 00 4 375 00 3125 75 000 00 2 343 74 3875 100 000 00 3 875 00 4625 250 000 00 00 325 100 000 00 3 250 00 3375 100 000 00 3 375 00 3375 50 000 00 1 687 50 35 200 000 00 700000 325 200 000 00 6 500 00 325 200 000 00 6 500 00 325 100 000 00 3 250 00 3375 75 000 00 2 531 24 3375 300 000 00 10 125 00 3125 350 000 00 10 937 50 3125 100 000 00 3 125 00 3125 50 000 00 1 562 50 35 150 000 00 5 250 00 3125 50 000 00 1 562 50 258 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 Interest Cost or Par BONDS AND NOTES Date Due Pacific Telephone and Telegraph Company 27 Year Debentures 111579 Pacific Telephone and Telegraph Company 32 Year Debentures 81588 Peoples Gas Light and Coke Company First Refunding Mortgage 7 179 Philadelphia Electric Company First and Refunding Mortgage 4 185 Phillips Petroleum Company Convertible Debentures 21587 Plantation Pipe Line Company SF Debentures 4 18656 Public Service Company of Indiana Inc First Mortgage 7 182 Public Service Company of Indiana Inc First Mortgage 1 184 Public Service Company of Oklahoma Fort Mortgage Series E 2 184 Public Service Electric and Gas Company First and Refunding Mortgage 5 184 Public Service Electric and Gas Company First and Refunding Mortgage 11 186 Reynolds R J Tobacco Company Debentures 10 17356 Savannah Electric and Power Company Debentures 10 179 Savannah Electric and Power Company First Mortgage 10 184 SearsRoebuck Acceptance Corporation Debentures 2 172 SearsRoebuck and Company SF Debentures 8 183 Service Pipe Line Company 30 Year SF Debentures 4 18252 Southern Bell Telephone and Telegraph Company Debentures 9 189 Southern Bell Telephone and Telegraph Company Debentures 101595 Rate Value Income 325 5000000 1 625 00 4375 50 000 00 2 187 50 325 150 000 00 4 875 00 3125 50 000 00 1 562 50 425 400000 17000 35 140 000 00 490000 3375 50 000 00 1 687 50 3375 100 000 00 3 375 00 30 100 000 00 300000 325 50 000 00 1 625 00 4375 250 000 00 10 937 50 30 100 000 00 300000 3375 144 000 00 4 860 00 325 150 000 00 4 875 00 4625 100 000 00 4 625 00 475 300 000 00 5 937 00 32 5000000 160000 3125 250 000 00 7 812 50 325 50 000 00 1 625 00 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 259 BONDS AND NOTES Date Due Southern Bell Telephone and Telegraph Company Debentures 10 183 Southern Bell Telephone and Telegraph Company Debentures 6 18662 Southern Bell Telephone and Telegraph Company Debentures 12 193 Southern California Edison Company Refunding MortgageSeries C 21576 Southern California Gas Company First Mortgage 4 182 Southern Counties Gas Company of California First Mortgage 10 181 Southern Electric Generating Company First Mortgage 6 192 Southern Natural Gas Company First MortgagePipeline Sinking Fund 12 170 Southern New England Tele phone Company 33 Year Debentures 7 185 Southwestern Public Service Company First Mortgage 6 179 Southwestern Public Service Company First Mortgage 2 181 Standard Oil Company of California SF Debentures 7 183 Standard Oil Company of Indiana Debentures 10 183 State Hospital Authority Georgia Revenue Bonds 4 169 State Office Building f 11 173 Authority Georgia j Through Revenue Bonds 7660 State School Building Authority Georgia Revenue Bonds 10 16958 State School Building f 9 168 Authority Georgia j Through Revenue Bonds 7162 State School Building Authority Georgia Revenue Bonds 3 17462 Interest Cost or Par Rate Value Income 40 250 000 00 10 000 00 50 100 000 00 500000 4625 300 000 00 6 937 50 2875 75 000 00 2 156 24 35 200 000 00 700000 35 150 000 00 5 250 00 525 300 000 00 00 2875 100 000 00 2 875 00 325 50 000 00 1 625 00 32 100 000 00 3 200 00 335 100 000 00 3 350 00 4375 200 000 00 4 375 00 45 200 000 00 4 500 00 35 200 000 00 700000 35 500 000 00 17 500 00 26 200 000 00 5 200 00 37 500 000 00 18 500 00 28 250 000 00 700000 260 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due State School Building Authority Georgia Revenue Bonds 3 17262 State School Building Authority Georgia Revenue Bonds 5 17462 Stevens J P and Company Notes 1 182 Tennessee Gas Transmission Company First Mortgage Pipe Line Sinking Fund 2 176 Texas Company Debentures 5 183 Texas Electric Service Company First Mortgage 5 18252 Toledo Edison Company First Mortgage 2 18656 U S Savings Bonds Series G Regular 4 162 U S Savings Bonds Series G Regular 12 162 U S Savings Bonds Series G Regular 2 163 U S Steel Corporation SF Debentures 7158365 U S Treasury Bills ShortTerm150 000 00 81359 U S Treasury Bills ShortTerm300 000 00 91759 U S Treasury Bills ShortTermMatured U S Treasury Bonds 6158378 U S Treasury Bonds 21595 Union Electric Company of Missouri First Mortgage 5 18252 Union Electric Company of Missouri First Mortgage 3 188 United Gas Corporation First Mortgage and Collateral Trust 2 172 United Gas Corporation First Mortgage and Collateral Trust 3 178 University System Building Authority Georgia Revenue Bonds 10 180 Interest Cost or Par Rate Value Income 28 100 000 00 2 800 00 30 250 000 00 7 500 00 45 250 000 00 11 250 00 3875 125 000 00 4 843 74 3625 300 000 00 10 875 00 325 100 000 00 3 250 00 3375 100 000 00 3 375 00 25 100 000 00 2 500 00 25 150 000 00 3 750 00 25 100 000 00 2 500 00 40 250 000 00 5 000 00 148 968 00 00 297 527 83 00 00 13 648 80 325 100 000 00 1 625 00 30 250 000 00 7 500 00 325 300 000 00 9 750 00 4375 200 000 00 8 750 00 35 90 000 00 3 150 00 425 197 000 00 8 549 93 30 200 000 00 600000 I 261 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 BONDS AND NOTES Date Due 5 176 Through 79 6 167 11 181 Through 82 University System Building Authority Georgia Revenue Bonds University System Building Authority Georgia Revenue Bonds University System Building Authority Georgia Revenue Bonds Virginia Electric and Power Company First and Refunding Mortgage 12 181 Virginia Electric and Power Company First and Refunding Mortgage 10 182 Virginia Electric and Power Company First and Refunding Mortgage Virginia Electric and Power Company First Mortgage i Washington Gas Light Com pany Refunding Mortgage MORTGAGE LOANS 5 184 10 186 71576 j Atlanta Development Company First Mortgage 6 276 Bryson A Cv A H and J W First Mortgage 52073 Butts County Development Company First Mortgage 9278 Coffee County Chamber of Commerce 123173 Dallas First Baptist Church First Mortgage 8 966 East Albany Baptist Church First Mortgage 5 172 East Albamy Baptist Church Second Mortgage 5 164 Emmert Mrs Marguerite First Mortgage 1 373 Fort Valley Baptist Church First Mortgage 12 965 Fort Valley Presbyterian Church First Mortgage 51672 Interest Cost or Par Rate Value Income 35 20000000 700000 30 45 3375 325 3125 4125 35 50 60 60 50 50 50 60 425 50 50 190 000 00 200 000 00 150 000 00 250 000 00 200 000 00 100 000 00 188 000 00 530 000 00 140 000 00 108 540 30 296 613 00 15 884 60 36 21617 8 370 00 27 036 73 31 550 00 7 366 68 5 700 00 900000 5 062 50 8 125 00 6 250 00 4 125 00 6 580 00 14 033 58 9 055 48 3 921 57 5 640 42 858 51 1 883 75 2382 1186 96 1 877 50 428 55262 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 MORTGAGE LOANS Date Due Fountain D L First Mortgage 113071 Gulf Oil Corporation 19 Loans Guaranteed by Various HarClau Realty Inc First Mortgage 101566 Hartwell Enterprises Inc First Mortgage 10 176 Hoboken Missionary Baptist Church First Mortgage 9 173 Inman Park Baptist Church First Mortgage 71575 Inman Park Methodist Church First Mortgage 101065 Lithonia Lighting Products Company First Mortgage 4 369 Lockheed Heights Subdivision Inc First Mortgage 123173 Loganville Industrial Develop ment Corporation First Mortgage 91972 Miller Betty C J B and M B Mohn First Mortgage 7 572 Montezuma First Baptist Church First Mortgage 12 172 Morningside Methodist Church Albany Georgia First Mortgage 13074 Oothcaloga Realty and Investment Corporation First Mortgage 10 173 Patcraft Mills Inc First Mortgage 121569 Perry Industrial Development Corporation First Mortgage 21178 Rockmart First Baptist Church First Mortgage 12 167 Social Circle Development Corporation First Mortgage 1 967 South Dalton Baptist Church First Mortgage 21474 Sunnyside Baptist Church Albany Georgia First Mortgage 6 172 Interest Cost or Par Ate c Value Income 55 62 588 83 3 57023 375 55 071 54 211957 3875 163 923 55 641948 400 16 46216 63562 4125 48 672 42 2071 86 50 82 500 00 446876 50 455 409 01 23 21373 55 14 500 00 48596 50 170 000 00 9000 00 50 45 500 00 2 166 67 50 240 00000 1312500 45 78 540 00 3 291 79 55 61 546 60 350974 50 112 500 02 593750 50 36 000 00 290000 55 4500000 479 28 55 67 666 68 2 526 88 50 74 80000 1 980 00 55 139 650 00 7 983 94 50 59 500 00 3 237 50 50 26191 42 1 48775 55 135 90000 00 525 72 504 89 3 897 39 263 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 Interest Cost or Par MORTGAGE LOANS Date Due Rate Value Sunnyside Baptist Church Albany Georgia Second Mortgage 41572 55 1100000 Swainsboro Tobacco Warehouse Company First Mortgage 72973 55 15386374 SylvesterWorth County Industrial Development Corporation First Mortgage 10172 55 24429600 Trager M L and F M Trust First Mortgage 42264 60 3750000 Trinity Presbyterian Church Atlanta Georgia First Mortgage 63070 50 21600000 Trion First Baptist Church First Mortgage 21369 55 15000000 Turner County Enterprises Inc First Mortgage 7170 55 19478626 Valley Peach Company First Mortgage 82769 55 5445569 Warner Robins Northside Baptish Church First Mortgage 102578 55 2500000 Warner Robins First Baptist Church First Mortgage 9164 50 00 Warner Robins First Baptist Church First Mortgage 21369 525 11500000 Waynesboro Garment Company Inc First Mortgage 73172 55 14826766 Wilson W J and E 0 First Mortgage 52872 55 1090514 Wright Garment Company First Mortgage 21471 50 4500000 Wright Manufacturing Com pany First Mortgage 10373 60 12083334 F H A Insured Mortgage Loans 483 LoansWithin the State of Georgia Various 432418822 Deposits in 14 Federal Savings and Loan AssociatesWithin the State of Georgia Current 7000000 Income i 6580 8 774 29 14 73110 2 587 00 11 700 00 3 781 25 10 399 90 3 150 29 127 57 4 989 94 771 64 8 411 66 94820 2 437 50 4 726 02 168 59527 7 925 00 264 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 No of Dividend Cost or Par STOCK Shares Rate c Value Income Alabama Power Company Preferred 500 420 4928750 210000 Aluminum Company of America Preferred 750 375 7345000 281252 Atlanta Gas Light Company Preferred 950 444 9606250 421800 Bethlehem Steel Corporation Preferred 400 700 6652500 280000 Carolina Power and Light Company Preferred 450 420 4466250 189000 ColgatePalmolive Company Preferred 450 350 4107500 157500 Commonwealth Edison Company Preferred 500 464 5000000 232000 E I DuPont deNemours Preferred 450 450 5382500 202500 General Mills Incorporated Cumulative Preferred 100 500 1225000 50000 General Motors Corporation Preferred 600 375 6010000 225000 Georgia Power Company Preferred 250 4 92 25 625 00 1 230 00 Georgia Power Company Preferred 1 250 4 60 129 950 00 5 750 00 International Harvester Company Preferred 300 700 5050000 210000 National Lead Company Class B Preferred 400 600 5882500 240000 Pacific Lighting Corporation Cumulative Preferred 250 475 2500000 118752 Pacific Lighting Corporation Cumulative Preferred 250 436 2534375 109000 Philadelphia Electric Company Preferred 250 468 2543750 117000 Reynolds Metals Company Preferred 1000 475 5000000 237500 Safeway Stores Incorporated Preferred 600 400 5736250 240000 Tennessee Gas Transmission Company Preferred 250 464 2562500 116000 U S Steel Corporation Cumulative Preferred 400 700 6552500 280000 Westinghouse Electric Corporation Series B Preferred 300 380 3010000 114000 American Telephone and Telegraph Company Capital 1698 9496380 509400 Bankers Trust Company New York Common 800 3680000 240000 Chase Manhattan National Bank Common 1084 3314952 260160265 EMPLOYEES RETIREMENT SYSTEM BENEFIT FUND SCHEDULE OF INVESTMENTS AS AT JUNE 30 1959 STOCK No of Shares Dividend Cost or Par Rate Value Income CocaCola Company Common 200 Consumers Power Company Common 774 E I DuPont deNemours Common 200 First National City Bank of New York Capital 1550 General Electric Company Common 700 General Motors Corporation Common 815 W T Grant Company Common 436 Gulf Oil Corporation Capital 350 Inland Steel Company Capital 300 International Business Machine Corporation Capital 220 International Harvester Company Common Sold 61059 500 International Paper Company Common 218 JohnsManville Corporation Common 660 Kroger Company Common 1623 National Dairy Products Corporation Common 1 000 Phillips Petroleum Company Common 800 Safeway Stores Incorporated Common 900 Southern Company Common 5193 Standard Oil Company of New Jersey Common 1 034 U S Steel Corporation Capital 700 Union Carbide Corporation Capitals 200 24 400 00 1 000 00 37 033 81 1 857 60 39 325 00 90000 71 503 46 4 650 00 41 950 00 1 400 00 32 775 00 1 222 50 20 474 33 00 25 069 26 638 75 23 937 50 1 410 00 26 509 61 280 80 00 1 000 00 26 761 41 486 20 28 737 50 99000 21 512 80 1 366 04 39 712 50 1 350 00 30 150 00 1 360 00 16 575 00 1 215 00 142 455 65 4 178 76 50 962 26 1 757 80 39 750 00 1 575 00 24 250 00 72000 37 359 386 14 1 301 969 43 Reconciliation of Investment Income Total Investment Income l 301 969 43 LessInterest Purchased 13 835 29 Net Investment Income 1 28813414267 DEPARTMENT OF ENTOMOLOGY268 DEPARTMENT OF ENTOMOLOGY RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 18500000 18500000 Budget Balancing Adjustment 24591443 24233282 Revenues Retained Earnings Development Services 2409417 2620089 Transfers Other Spending Units 442287 768553 Total Income Receipts 45058573 44584818 NONINCOME Private Trust Funds 236444 232539 CASH BALANCE JULY 1st Budget Funds 1010149 8457190 46305166 53274547 PAYMENTS EXPENSE Personal Services 16477135 20731152 Travei 4027196 4742591 Supplies Materials 15083354 19114970 Communication 316944 331001 Heat Light Power Water 37286 39830 Publications Printing 95210 104406 Repairs 36408 321700 Rents 98000 00 Insurance 2500 3000 Indemnities 67303 00 Pensions Benefits 936508 1065011 Equipment 238999 79515 Miscellaneous 14664 12836 Total Expense Payments 37431507 46546012 OUTLAY Equipment 180025 90130 NONCOST Private Trust Funds 236444 232539 CASH BALANCE JUNE 30th Budget Funds 8457190 6405866 46305166 53274547269 DEPARTMENT OF ENTOMOLOGY SUMMARY INTRODUCTION Act of the General Assembly approved March 17 1959 abolished the State Department of Entomology and transferred its functions duties and powers to the Department of Agriculture Provisions of the Legislative Act of March 17 1959 are quoted in part as follows Section 1 The State Department of Entomology as hereinbefore created and established by law is hereby abolished and the functions duties and powers thereof are hereby transferred to the Department of Agriculture of the State of Georgia as a division of and subject to the control and supervision of the Commissioner of Agriculture of the State of Georgia Section 3 There is hereby established as a division of the Department of Agriculture an Entomology Division which shall be under the super vision of the chief entomologist and shall be subject to the control and supervision of the Commissioner of Agriculture Section 4 All duties hereinbefore required to be performed by the De partment of Entomology of the State of Georgia shall hereafter be performed by the Department of Agriculture of the State of Georgia through the Division of Entomology herein established or some other division of the Department of Agriculture as may be directed by the Commissioner of Agriculture In the within report operations for the period from July 1 1958 to March 17 1959 are shown as those of the State Department of Entomology and for the period from March 18 1959 to June 30 1959 as the Division of Entomo logy of the Department of Agriculture with the two combined to reflect operations for the fiscal year ended June 30 1959 FINANCIAL CONDITION The Division of Entomology of the State Department of Agriculture ended the fiscal year on June 30 1959 with a surplus of 722948 after making provision for liquidation of 5682918 in outstanding purchase orders REVENUE COLLECTIONS In the period under review 2500 was collected from the sale of bee licenses all of which was transferred to the State Treasury within the period270 DEPARTMENT OF ENTOMOLOGY AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Entomology for the fiscal year ended June 30 1959 was 18500000 To meet expenditures approved on budget 24233282 was transferred from the States Emergency Fund as provided by law making total allotment for the period under review 42733282 In addition to the 42733282 provided as the current years appropria tion the Department received and retained earnings of 2620089 from plant certifications inspections and other sales and services making total income for the period under review 45353371 From the 45353371 received 40553 was transferred to the State Personnel Board for the pro rata expense of Merit System of Personnel Administration 28000 to the Georgia Forestry Commission and 700000 to the University of Georgia College Experiment Station for fire ant project research leaving net income of 44584818 The 44584818 net income and the 8457190 cash balance on hand on July 1 1958 made a total of 53042008 available to cover the expense of operating the Department of Entomology in the period under review 46636142 of the available funds was expended in the period under review for budgetapproved items of expense and outlay and 6405866 remained on hand June 30 1959 the end of the fiscal year271 DEPARTMENT OF ENTOMOLOGY COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1959 1968 1957 EXPENSE Personal Services 20731152 16477135 11789682 Travel Expense 4742591 4027196 3718451 Supplies and Materials 19114970 15083354 3504241 Communications 331001 316944 257618 Heat Lights Power Water 39830 37286 32749 Printing Publicity 104406 95210 140998 Repairs 321700 36408 5750 Rents 98000 Insurance Bonding 3000 2500 2500 Pensions 1065011 936508 838711 Indemnities 67303 36030 Equipment 79515 238999 219974 Miscellaneous 12836 14664 16607 Total Expense Payments 46546012 37431507 20563311 OUTLAY Equipment 180025 Total Cost Payments 46546012 37611532 20563311 Number of Employees on Payroll June 30th 45 38 29 The major portion of the increase in costs the past year was due to Fire Ant Eradication Program expense GENERAL The Director of the Department of Entomology William E Blasingame was bonded in the amount of 500000 with the Maryland Casualty Com pany for the period ended December 311958 their bond Number 92351337 Mr Blasingame filed a later bond dated December 29 1958 for 500000 written by the Maryland Casualty Company their bond Number 92581405 covering the period beginning January 1 1959 272 DEPARTMENT OF ENTOMOLOGY Since the Acts of the General Assembly approved March 17 1959 abo lished the Department of Entomology and transferred all of its funds and functions to the Department of Agriculture the bond covering Mr Blasin game was cancelled per following authorization July 7 1959 SingerRaine Company 1183 Peachtree Street N E Atlanta 9 Georgia Gentlemen The past session of the Georgia Legislature consolidated the Georgia Department of Entomology with the State Agriculture Department I am therefore asking that the following bonds on employees of the Entomology Department be cancelled Bond 90054547Mrs Alice H Werder Bond 92581405Mr William E Blasingame Any refunds on the premiums paid on these bonds should be returned to the Georgia Department of Agriculture Sincerely Signed S Ernest Vandiver S ERNEST VANDIVER Mrs Alice H Werder was bonded as Accounting Clerk of the Department of Entomology for 500000 with the Maryland Casualty Company bond Number 90054547 which bond was also cancelled after the Department of Entomology was abolished and its functions transferred to the Department of Agriculture Books and records of the Department of Entomology were found in good condition All receipts disclosed by examination have been properly account ed for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director of the Department and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year273 GEORGIA FOREST RESEARCH COUNCIL274 GEORGIA FOREST RESEARCH COUNCIL RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 12000000 12000000 Budget Balancing Adjustment 67500000 12603162 Revenues Retained Transfers Other Spending Units 449993 582500 Total Income Receipts 79949993 24020662 CASH BALANCE JULY 1st Budget Funds 21562735 39260607 1 015127 28 632 812 69 PAYMENTS EXPENSE Personal Services 7721472 13271058 Travel 945468 1516044 Supplies Materials 994763 582803 Communication 2 28616 5 78012 Printing Publicity 120961 618774 Repairs 281159 184084 Insurance 5000 434115 Equipment 839091 8752 Miscellaneous 50001500 1500 Total Expense Payments 61138030 17195142 OUTLAY Buildings Improvement Personal Services 10 640 91 1312284 Contracts 50000 32177400 Equipment 2834410 CASH BALANCE JUNE 30th Budget Funds 39260607 9762033 101512728 632812 69275 GEORGIA FOREST RESEARCH COUNCIL CURRENT BALANCE SHEET JUNE 30 1969 ASSETS BUDGET FUNDS Cash in Bank 9762033 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable P O Outstanding 2760747 RESERVES For Contracts to Mature Fire Lab Bldg J WyllyKeck Jr Asso Architects 132327 J H SmallingContractor 6685317 6817644 SURPLUS JUNE 30 1969 For Operations Subject to Budget Approval 183642 97 62033 276 GEORGIA FOREST RESEARCH COUNCIL SUMMARY INTRODUCTION The Georgia Forest Research Council was created by Act of the General Assembly approved December 10 1953 and is under the direction and super vision of a Board of Commissioners composed of seven members appointed by the Governor Membership of the Board at June 30 1959 was as follows Wallace Adams Chairman Glenwood Georgia B M Jones ViceChairman Dallas Georgia Guyton DeLoach DirectorGeorgia Forestry Com Macon Georgia Henry G Garrard Sr Washington Georgia Downing Musgrove Homerville Georgia Kirk Sutlive Sr co Union Bag and Paper Corp Savannah Georgia H E Ruark Director Secretary and Treasurer Georgia Forest Research Council Macon Georgia Mr Frank A Albert resigned as Director Secretary and Treasurer effective March 1 1959 Mr L A Hargreaves served as Acting Director until Mr H E Ruark was elected Director Secretary and Treasurer effective May 1 1959 FINANCIAL CONDITION The Georgia Forest Research Council ended the fiscal year on June 30 1959 with a surplus of 183642 after providing the necessary reserve of 2760747 for liquidation of outstanding purchase orders and accounts payable and reserving 6817644 for contracts to mature AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Council in the fiscal year ended June 30 1959 was 12000000 This was increased to 24603162 by transfer of 12603162 from the State Emergency Fund to meet expenditures approved on budget as provided by law The 24603162 provided as the current years appropriation was reduced by 582500 net transfers to other State units as detailed on page 2 of within report leaving net income available for the Councils operations 24020662 The 24020662 net income together with 39260607 cash balance on hand at the beginning of the period made a total of 63281269 funds avail able in the year ended June 301959277 GEORGIA FOREST RESEARCH COUNCIL 17195142 of the available funds was expended for budget approved items of current expense 36324094 was paid for new buildings and equip ment and 9762033 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 13271058 7721472 3076360 Travel Expense 1516044 945468 505758 Supplies Materials 582803 994763 418578 Communication 578012 228616 111246 Printing Publicity 618774 120961 338458 Repairs Alterations 184084 281159 21419 Insurance Bonding 434115 5000 5000 Equipment 8752 839091 1412374 GrantsHerty Foundation 50000000 2000000 Miscellaneous 1500 1500 3200 Total Expense Payments 17195142 61138030 7892393 OUTLAY Buildings Improvements 33489684 1114091 1583000 Equipment 2834410 377895 Total Cost Payments 53519236 62252121 9853288 Number of Employees on Payroll June 30th 4 2 1 Of the 50000000 paid by the Council to the Herty Foundation in the previous fiscal year ended June 30 1958 20000000 was to be used for pay ment on plantlease contract and 30000000 for moving plant278 GEORGIA FOREST RESEARCH COUNCIL GENERAL Mr H E Ruark is bonded as Director of the Georgia Forest Research Council for 2000000 Bond is written by the Maryland Casualty Company dated April 15 1959 and effective for an indefinite term beginning May 1 1959 The condition of the obligation of the bond is as follows Now therefore if the said Principal shall during the term of this bond well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment to said office except as hereinafter limited and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise to be and remain in full force and virtue Books and records of this Agency were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Forest Research Council for the cooperation and assistance given the State Auditors office during this examination and throughout the year279 GEORGIA FORESTRY COMMISSION280 GEORGIA FORESTRY COMMISSION RECEIPTS 1968 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation1 900 Budget Balancing Adjustment 26000000 Revenues Retained Grants from U S Government 102209145 Grants from Counties 785 28719 Earnings Development Services 82568085 Transfers Other Spending Units 1980832 Total Income Receipts4 812 867 81 NONINCOME Private Trust Funds 4834086 State Revenue Collections Unfunded 4527 CASH BALANCES JULY 1st Budget Funds 798 883 34 Private Trust Funds 8238 78 State Revenue Collections Unfunded 5 668 376 06 1969 1 900 000 00 278 990 57 914 926 74 759 487 68 1 334 64716 756 60 5 188 808 75 65 210 55 3877 532 343 84 5 911 28 4527 5 792 280 92GEORGIA FORESTRY COMMISSION 281 PAYMENTS 1958 1959 EXPENSE Personal Services2 607 228 09 Travel 9223941 Supplies Materials 68858278 Communication 53 221 77 Heat Light Power Water 5688822 Publications Printing 3045416 Repairs 16020184 Rents 579750 Insurance 108038 Indemnities 10 42415 Pensions Benefits 9464755 Equipment 40687736 Miscellaneous 1 763 96 Total Expense Payments4 209 40717 OUTLAY Lands Improvements Supplies Materials 4818700 Contracts 58760655 Equipment 23420659 NONCOST Private Trust Funds 50 668 36 CASH BALANCES JUNE 30th Budget Funds 53234384 Private Trust Funds 5 91128 State Revenue Collections Unfunded 45 27 2 762 382 39 95 894 26 792 017 86 56 25012 65 553 27 22 064 96 135 724 73 21 340 82 23 312 94 11 802 61 112 738 02 322 799 24 2 592 65 4 424 473 87 78 930 01 523 529 81 154 097 34 63 764 27 540 121 56 7 357 56 650 5 668 376 06 5 792 280 92282 GEORGIA FORESTRY COMMISSION CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH IN BANK AND STATE TREASURY Budget Funds 54121 56 State Revenue Collections 65 Private Trust Funds Escrow Deposits 7 357 56 547 485 62 ACCOUNTS RECEIVABLE Due from U S Government 54 090 00 601 575 62 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES Purchase Orders Outstanding 28320831 Contracts to Mature 9133820 Federal Funds in Hand 6004908 County FundsUnexpended 3203905 County Fire Emergency Fund 15 741 64 Workmens Compensation 16 378 54 State Revenue Collections 650 Private Trust FundsEscrow Deposits 7 357 56 SURPLUSJUNE 30 1959 Subject to Budget Approvals 62 398 40 506 118 88 33 058 34 601 575 62 INVENTORIES OF EQUIPMENT AND SUPPLIES ON JUNE 30 1959 Warehouse Detail on File 10867744 Radio Department 888107 District Office Warehouses District No 5 McRae Ga4 082 62 District No 8 Way cross Ga 1 004 64 District No 9 Gainesville Ga 1 551 60 District No 10 Washington Ga 148485 812371 125 682 22 Note These inventories are not included as assets in the above Current Balance Sheet283 GEORGIA FORESTRY COMMISSION SUMMARY FINANCIAL CONDITION The Georgia Forestry Commission ended the fiscal year on June 30 1959 with a surplus of 3305834 after providing the necessary reserve of 6239840 to cover outstanding accounts payable and reserving 28320831 for purchase orders to be liquidated 9133820 for contracts to mature 6004908 for Federal funds on hand 650 for State Revenue Collections to be transferred to the State Treasury 735756 for contract performance bonds escrow deposits 3203905 for unexpended county deposits 1574164 for purchase of emergency fire fighting equipment and 1637854 for Workmens Compensation Indemnities STATE REVENUE COLLECTIONS In the fiscal year ended June 30 1959 61162 was collected as State Revenue from forfeit of management escrow deposits which with 4527 on hand at beginning of period made 65689 to be accounted for 65039 was transferred to the State Treasury and remained on hand June 30 1959 to be funded in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Commission in the fiscal year ended June 30 1959 was 190000000 This was increased to 217899057 by transfer of 27899057 from the States Emergency Fund to meet ex penditures approved on budget as provided by law In addition to the 217899057 provided as the current years appro priation 91492674 was received from the U S Government 75948768 from assessments on County Protective Units 133464716 from earnings and 75660 net transfers from other State units making total income re ceipts of 518880875 The 518880875 income received and the 53234384 cash balance on hand at the beginning of the period made a total of 572115259 available with which to meet expenditures approved on budget for the fiscal year 442447387 of the available funds was expended for budget approved items of current expense 75655716 was paid for buildings improvements and equipment and 54012156 remained on hand June 30 1959 the end of the fiscal year284 GEORGIA FORESTRY COMMISSION The first lieu on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding and payment of County Protective Units deposits and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF INCOME AND EXPENDITURES Income receipts and expenditures for operations the past three years are compared in the statement following YEAR ENDED JUNE 30 INCOME RECEIPTS 1959 1958 1957 State Revenue Allotment 2178 990 57 2160 000 00 2 052170 00 Federal Grants 91492674 102209145 142030498 CoSSSctivem 48768 78528719 70157175 Other Income 133464716 82568085 37586377 Ssflrs Set 1980832 1576592 Total Income Receipts 5188 808 75 481286781 456567642 EXPENDITURESBY ACTIVITY Administration 32076647 113936817 111789910 Management 20784549 2 316 698 85 Counties CountiesFire Control307589703 Series 533 33730 435777 47 726 MT 3 WaycrossStateForest 4318474 3931358 3545395 Total Cost Payments 518103103 507940731 419659893 Classification of expenditures by activities was revised in the fiscal year ended June 30 1959 EXPENDITURES BY OBJECT Personal Services 276238239 260722809 224177286 Travel Expense 9589426 9223941 9142175 Suppues M rials 2 01786 68858278 46926046 Communication 5625012 5322177 5011976 Hught Power Water 6555327 5688822 3692560 Sing Publicity 2206496 30454 16 2025286 Repairs Alterations 13572473 16020184 10626419 t ents 2134082 579750 179449 Insurance Bonding 2331294 108038 117644 Pensions Ret Systems 11273802 9464755 7806086 Indemnities 1180261 1042415 1069819 Fnuinment 32279924 40687736 34085167 MieTaneous 259265 176396 236734 Total Expense Payments 4 424 473 87 420940717 345095647285 GEORGIA FORESTRY COMMISSION YEAR ENDED JUNE 30 EXPENDITURESBY OBJECT Contd 1959 1958 1957 OUTLAY Land Buildings and Permanent Improvements 60245982 63579355 31661363 Equipment 15409734 23420659 42902883 Total Cost Payments 5 181 031 03 507940731 419659893 Number of Employees on Payroll June 30th 771 801 715 GENERAL The Georgia Forestry Commission is composed of the following members C M Jordan Jr Chairman Alamo Georgia Oscar Garrison Homer Georgia John W McElrath Macon Georgia Andrew J Aultman Sylvester Georgia Alexander Sessoms Cogdell Georgia Guyton DeLoach is Director of the Georgia Forestry Commission and is bonded in the amount of 1000000 Bond is written by the General Casualty Company of America bond number 297164 dated May 15 1959 and the condition of the obligation is as follows Now therefore if the said Principal shall well truly and faithfully execute and perform the duties of said office as required by laws now in force and shall well truly and faithfully perform the duties of said office according to any law that may be enacted subsequent to the execution of this bond then this obligation to be void otherwise to be and remain in full force and effect Employees of the Commission are under Public Employees Blanket Bond written by the General Insurance Company of America bond number 297156 dated April 5 1959 for 250000 each with additional coverage as follows Accountant Macon Georgia750000 Shop Foreman Macon Georgia 100000 Warehouseman Macon Georgia 250000286 GEORGIA FORESTRY COMMISSION Coverage under bond number 297156 is under Insuring Agreement number 4 Faithful Performance Blanket Position Bond Coverage Books and records of the Commission were found in excellent condition All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year287 GAME AND FISH COMMISSION 288 STATE GAME AND FISH COMMISSION RECEIPTS 1255 1252 INCOME FROM STATE REVENUE ALLOTMENTS SSncingAOjustmen Revenues Retained g 163 m M SvusVoovVent a 31699204 Earnings Development Services 807 89 26 85152 Transfers Other Spending Units2708302 639408 Total Income Receipts 177666617 164651925 NONINCOME Private Trust Funds 2356210 2068213 Revenue Collections Unfunded 4478380 5115500 CASH BALANCES JULY 1st Q4 BudgetFunds 177 fi78 m Revenue Collections Unfunded 22246185 X Private Trust Funds 121 2 228197 59 2 059 845 47STATE GAME AND FISH COMMISSION 289 PAYMENTS 1958 1969 EXPENSE Personal Services Fees Retained at Source 16070985 16373600 Departmental 53057952 59137572 Subsistence Allowances 20345000 20473750 Travel 3418533 3321937 Supplies Materials 17506241 20421581 Communication 1929730 2140766 Heat Light Power Water 670813 740956 Publications Printing 4313174 3671778 Repairs 3799276 3706830 Rents 628773 859453 Insurance 621994 1651612 Indemnities 1604119 261797 Equipment 25651574 27680914 Miscellaneous 115130 78636 Pensions Benefits 5255358 5791722 Total Expense Payments1 549 886 52 1 66312904 OUTLAYS Lands Improvements Personal Services 428434 968044 Travel 79282 00 Supplies Materials 301442 634166 Other Expense 76220 954385 Contracts 20080932 9364743 Equipment 129178 83798 NONCOST Private Trust Funds 23 55710 2080313 CASH BALANCES JUNE 30th Budget Funds 26600004 12933889 Revenue Collections Unfunded 177 67805 126 52305 Private Trust Funds 12100 00 2 228 197 59 2 059 845 47290 STATE GAME AND FISH COMMISSION CURRENT BALANCE SHEET JUNE 30 1969 ASSETS CASH ASSETS Available Cash Budget Fund f Revenue CollectionsUnfunded uo Accounts Receivable Due from U S Govt for Reimbursements PittmanRobertson Fund4747700 DingellJohnson Fund6617L94 11364894 J C CalhounFormer Director Salary Payment 195051 not authorized by law 537 69 255 861 94 114176 63 37003857 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding RESERVES For Contracts to Mature 24 nKn ua k For Revenue Collections Unfunded 12888306 150 548 35 SURPLUS Available for Operations Subject to Budget Approval 1648945i 370 038 57291 STATE GAME AND FISH COMMISSION SUMMARY FINANCIAL CONDITION The State Game and Fish Commission ended the fiscal year on June 30 1959 with a surplus of 116489452 available for operations subject to budget approvals after providing the necessary reserve of 5459570 to cover ac counts payable and purchase orders outstanding and reserving 2402530 for contracts to mature and 12652305 for revenue collections to be trans ferred to the State Treasury Assets on this date consisted of 25586194 cash on hand and in bank and 11417663 accounts receivable REVENUE COLLECTIONS Legislative Act approved February 25 1949 transferred the duties of issuing and selling Hunting and Fishing Licenses from the State Revenue Department to the State Game and Fish Commission In the fiscal year ended June 30 1959 112538745 was collected from sale of Hunting and Fishing Licenses and 5348235 from other licenses and permits making a total of 117886980 The 117886980 revenue collected in the fiscal year ended June 30 1959 together with 17767805 held by the Commission at the beginning of the period made a total of 135654785 to be accounted for Of this 135654785 in revenue funds to be accounted for 16373600 was retained at the source as collecting fees by agents and 106628880 was transferred to the State Treasury leaving 12652305 on hand June 30 1959 to be funded in the next fiscal period The overage and shortage column in schedule of accounts with agents on Pages 51 through 195 of the unit report shows a net overage of 8235 for the year which in part is allowance for shortages in the previous period and the balance is carried forward to be adjusted with the agents in the current year For summary and comparative purposes Hunting and Fishing Licenses sold in the past three years before deductions for collecting costs retained at the source are compared in the following statement YEAR ENDED JUNE 30 1959 1958 1957 Hunting and Fishing Licenses Sold1125 387 45 1109 42900 1023 509 95292 STATE GAME AND FISH COMMISSION On Pages 51 through 195 of the unit report will be found an analysis of licenses sold through 1501 agents in the fiscal year ended June 30 1959 with agents being listed by Counties This schedule shows that at the close of the year licenses having a face value of 968500 were in the hands of 11 agents for the 195859 season and licenses having a face value of 126566350 were in the hands of 881 agents for the 195960 season AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the State Game and Fish Com mission for the year ended June 30 1959 was 85000000 To meet expen ditures approved on budget 29533377 was transferred from the States Emergency Fund as provided by law making total appropriation for the year 114533377 In addition to the 114533377 provided as the current years appro priation the Commission received 22710181 from the U S Government for reimbursements of PittmanRoberteon projects 8989023 from the DingellJohnson Fund and 445499 transfer from the State Department of Defense and collected 2685152 from sales and other sources making total receiptsof 149363232 From the 149363232 received 764364 was transferred to the Uni versity of Georgia for studies of Wild Life Conservation 284866 was transferred to the State Personnel Board for the pro rata cost of Merit Sys tem Administration and 35677 to the Secretary of State for additions and improvements to the Commissions offices leaving net income of 148278325 The 148278325 income and the 26600004 cash balance on hand at the beginning of the period made a total of 174878329 available with which to meet expenditures approved on budget for the fiscal year 149939304 of the available funds was expended in the year for budget approved items of current expense 12005136 was paid for land buildings and improvements and 12933889 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals In addition to the 161944440 expenses paid by the Commission from its operating funds there is also considered as cost the 16373600 in fees retained at the source by agents selling Hunting and Fishing Licenses and Permits as provided by law293 STATE GAME AND FISH COMMISSION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Commission for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Administration 10655584 11791554 8114233 Education 8426311 5647313 6910103 Field Service 67302640 64578083 63675283 Fish Management 21880076 16129717 18622346 Game Management 2540279 2221355 2028715 Coastal Fisheries 6310804 6913406 6999453 Subtotals1171156 94 1 072 814 28 1 063 501 33 PittmanRobertson Proj ects 280 01300 41403340 245 660 56 DingellJohnson Projects 16827446 11328387 7786763 Totals161944440 160013155 138702952 BY OBJECT Personal Services 59137572 53057952 45981594 Subsistence Allowance 204737 50 203 45000 192469 72 Travel Expense 3321937 3418533 2724926 Supplies Materials 20421581 17506241 15351280 Communication 2140766 1929730 1760249 Heat Light Power Water 740956 670813 419332 Printing Publicity 3671778 4313174 4854879 Repairs Alterations 3706830 3799276 3051487 Rents 859453 628773 513377 Insurance Bonding 1651612 621994 673702 Pensions Ret System 4291017 3947737 4513692 Pensions Soc Security 1500705 1307621 Indemnities 261797 1604119 996963 Equipment 27680914 25651574 22062651 Miscellaneous 78636 115130 138112 Total Expense Payments1499 39304 1 389176 67 1222 89216 OUTLAY Land Bldgs Improvements and Equipment 12005136 21095488 16413736 Total Cost Payments1 619 444 40 1 600131 55 1 38702952 Fees Retained at Source by Agents Sell ing Hunting and Fishing Licenses 16373600 160 70985 148 625 85 Total Costs178318040 176084140 153565537294 STATE GAME AND FISH COMMISSION YEAR ENDED JUNE 30 1959 1958 1957 Number of Employees on Payroll lg5 June 30th AIRPLANES POWER BOATS MOTOR VEHICLES Following is a list of airplanes power boats and motor vehicles owned and operated by the Commission on June 30 1959 Airplanes Coastal Fisheries 1 1956 Cessna Aircraft 180 PittmanRobertson 1 1956 Cessna Aircraft 180 model 32565 reg no N7668A Power Boats Coastal Fisheries 1 1953 24 ChrisCraft Express Cruiser 37 Hull Number XS24411 Motor numberInterceptor Engine 351141 1 1955 27 ChrisCraft Sedan Cruiser 8 Hull Number SC27171 Motor Number KL6820 and KLO68789 1 1953 30 Express Cruiser ChrisCraft Engines 303897 and 303911 1 15 Bateau 1 14Albright Runabout 1 16 Bateau 1 144 Thunderbird Flamingo Boat Hull 852762 PittmanRobertson 1 1955 Utility Boat 16 1 1952 Aluminum Boat Feathercraft A923652 1 1956 17 Aluminum Groman Square End Canoe 1 1958 Glaspar 19 Sport Mariner 1958 Feathercraft Clipper CLS6755860 1958 Groman Aluminum 17 Square Stern Canoe295 STATE GAME AND FISH COMMISSION otor Vehicles Make of Vehicle and Year Model Type of Body Tonnage Motor Number Coastal Fisheries Ford 1958 Courier C8FS180539 Brunswick Ford 1956 Courier U64S167368 Savannah Ford 1958 Pickup KTon F10C8N22199 Brunswick PittmanRobertson Division Ford 1954 Pickup HjTon F10V4A20119 Chevrolet 1954 Pickup JTon F54X0988972 Ford 1955 Sedan Dly U5AS123739 Willys 1955 Jeep 20974 Willys 1955 Pickup W6L22621142 Ford 1956 Pickup Ton F10V6U36279 Ford 1956 Pickup KTon F10V6A18019 Ford 1956 Pickup V2Ton F10V6A28491 Ford 1956 Pickup Y2 Ton F10V6U36280 Ford 1956 Pickup KTon F10V6U73229 Willys 1956 Jeep 4J125858 Willys 1956 Jeep TWL22651035 Ford 1956 Stake 2KTon F76A6H62328 Ford 1956 Panel U6US160765 Ford 1957 Courier B7SF391068 Ford 1957 Pickup KTon F10K7A13275 Ford 1957 Courier B7FS371717 Ford 1957 Courier B7US177644 Ford 1957 Pickup Ton F10V6U73036 Ford 1958 Pickup HTon F10C8A16567 Ford 1958 Pickup Ton F10C8A16566 Ford 1958 Courier C8FS144099 Ford 1958 Pickup Vi Ton F10L8N18367 Willys 1958 Pickup TWL22679768 Chevrolet 1958 Pickup HTon 3A58W105401 Ford 1958 Pickup 2Ton F70C8U27254 Ford 1958 Dump Truck F60D8U26038 Willys 1958 Pickup TW6L22673957 Ford 1958 Pickup V2Ton F10L8A12225 296 STATE GAME AND FISH COMMISSION Motor VehiclesContinued PittmanRobertson DivisionContinued Make of Vehicle and Year Model Type of Body Tonnage Motor Number Ford Willys Willys Ford Ford Ford Ford Ford Ford Chevrolet Chevrolet Willys Willys 1958 1958 1958 1958 1958 1958 1958 1958 1958 1959 1959 1958 1958 Courier Pickup Jeep Stake Courier Stake Stake Courier Courier Pickup Pickup Pickup Jeep 2 Ton 2Ton 2 Ton iTon iTon DingellJohnson Division Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Ford Ford Ford Willys Ford Ford Ford Ford 1959 1959 1959 1959 1958 1958 1958 1958 1958 1957 1957 1956 1956 1957 1955 Carryall Carryall Panel Sedan Truck Pickup Carryall Truck Courier Courier Courier Jeep Pickup Jeep Courier Courier Courier Education and Information Division Ford 1956 Courier Walton Co Ford 1958 Whse Courier C8FS142045 TWL22670312 4J174836A F71C8U33562 C8ES195457 F70C8U33678 F70C8N33554 C8ES195456 C8FS183013 3A59A118067 3A59A118033 TW6L22683620 4J208866 V3A59A119797 V3A5A119665 H59A145608 B59A127634 3A58A108819 3A58A120632 3G58A113316 C8ES198139 C8ES158747 B7AF372795 22670483 F10V6065829 U6UO177167 B7US119797 U5AS129380 187494 275789297 STATE GAME AND FISH COMMISSION otor Vehicles Continued Fish Management Division Make of Vehicle and Year Model Type of Body Tonnage Motor Number Ford 1958 Courier 275788 Willys 1957 Pickup 3 Ton 67533 Chevrolet 1958 Stake IK Ton 116073 Wrecked Chevrolet 1959 Stake 2 Ton 122779 Chevrolet 1959 Stake IK Ton 103628 Ford 1954 Pickup KTon 19733 Ford 1954 Pickup KTon 20671 Ford 1950 Pickup HTon 339907 Chevrolet 1954 Pickup KTon 02454 Ford 1956 Pickup V2Ton 26322 Chevrolet 1955 Stake IK Ton 775878F Game Management Division Ford 1956 Courier 187495 Chevrolet 1956 Pickup 15640 Law Enforcement Division Chevrolet 1954 Pickup 0549248 Chevrolet 1954 Pickup 0213185 Chevrolet 1954 Pickup 0057432 Chevrolet 1954 Pickup 819963 Chevrolet 1954 Pickup 0640779 Chevrolet 1954 Pickup 00022441 Chevrolet 1954 Pickup 0002404F54X Chevrolet 1954 Pickup 0823655 Chevrolet 1956 Pickup 15552 Chevrolet 1956 Pickup 15565 Chevrolet 1956 Pickup 15598 Chevrolet 1956 Pickup 15610 Chevrolet 1956 Pickup 15627 Chevrolet 1956 Pickup 15646 Chevrolet 1956 Pickup 15661 Chevrolet 1956 Pickup 15684 Chevrolet 1956 Pickup 15698 Chevrolet 1957 Pickup 120184 Chevrolet 1957 Pickup 120192 298 STATE GAME AND FISH COMMISSION Motor VehiclesContinued Law Enforcement DivisionContinued Make of Vehicle and Year Model Type of Body Tonnage Motor Number Chevrolet 1957 Pickup 120202 Chevrolet 1957 Pickup 120214 Chevrolet 1957 Pickup 120428 Chevrolet 1957 Pickup F823H Chevrolet 1958 Pickup F1204M Chevrolet 1958 Pickup F1209M Chevrolet 1958 Pickup F1211M Chevrolet 1958 Pickup F1219M Dodge 1956 Pickup 29277 Ford 1954 Pickup 15850 Ford 1954 Pickup 17822 Ford 1954 Pickup 18481 Ford 1954 Pickup 22152 Ford 1955 Courier 141417 Ford 1956 Courier 139704 Ford 1956 Courier 148279 Ford 1956 Courier 174443 Ford 1956 Courier 183895 Ford 1956 Pickup 26253 Ford 1956 Pickup 26254 Ford 1956 Pickup 26319 Ford 1956 Pickup 26320 Ford 1956 Pickup 26321 Ford 1956 Pickup 26323 Ford 1956 Pickup 26649 Ford 1956 Pickup 27383 Ford 1956 Pickup 27384 Ford 1956 Stake 28506 Ford 1956 Pickup 28652 Ford 1957 Courier 115315 Ford 1957 Courier 173254 Ford 1957 Pickup 11252 Ford 1957 Pickup 11253 Ford 1957 Pickup 11254 Ford 1957 Pickup 11255 Ford 1958 Courier 144100 Ford 1958 Courier 148593 299 STATE GAME AND FISH COMMISSION Motor VehiclesContinued Law Enforcement DivisionContinued Make of Vehicle and Year Model Type of Body Tonnage Motor Number Ford 1958 Courier 150285 Ford 1958 Courier 152959 Ford 1958 Courier 152960 Ford 1958 Courier 155002 Ford 1958 Courier 155003 Ford 1958 Courier 156094 Ford 1958 Courier 174087 Ford 1958 Pickup 14977 Ford 1958 Pickup 14978 Ford 1958 Pickup 16232 Ford 1958 Pickup 16279 Ford 1958 Pickup 16280 Ford 1958 Pickup 16281 Ford 1958 Pickup 16376 Ford 1958 Pickup 18365 Ford 1958 Pickup 18366 Ford 1958 Pickup 21596 Willys 1953 Jeep 4J28423 Willys 1953 Jeep 4J40073 Willys 1957 Pickup 57564 Willys 1957 Pickup 58042 Willys 1957 Pickup 58567 Willys 1957 Pickup 58584 Willys 1957 Pickup 64365 Willys 1957 Pickup 6477N Willys 1957 Pickup 66426 Willys 1957 Pickup 66446 Willys 1957 Pickup 67532 Willys 1958 Pickup 76749N Chevrolet 1958 Pickup 4 WD 102812 Chevrolet 1958 Pickup 118909 Chevrolet 1958 Pickup 119003 Chevrolet 1959 Carryall 103827 Chevrolet 1959 Carryall 104801 Chevrolet 1959 Carryall 115211 Chevrolet 1959 Pickup 107603 Chevrolet 1959 Pickup 107990 300 STATE GAME AND FISH COMMISSION Motor VehiclesContinued Law Enforcement DivisionContinued Make of Vehicle and Year Model Type of Body Tonnage Motor Number Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Chevrolet Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Willys Willys Willys Willys 1959 1959 1959 1959 1959 1959 1959 1959 1959 1958 1958 1958 1958 1958 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 1959 Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup Pickup 107996 108060 108790 108805 108811 108542 103797 109563 109792 16472 24879 26231 26232 26233 10072 11354 11355 11356 11357 11358 11457 11458 11459 12103 17587 17588 17589 17590 18213 83465 86446N 89181AN 89827N The following information regarding the use of Jeeps as to whether or not they were acquired as passengercarrying vehicles which is prohibited by law was furnished to the Department of Audits in letter dated October 18 1950 from the Director of the Game and Fish Commission301 STATE GAME AND FISH COMMISSION These jeeps are used on our game refuges in rough country where two wheel drive vehicles are not practical They only have front seats and are used as pickup trucks for hauling of supplies tools fertilizer etc in the operation of the refuge All officials and employees should be advised of the following Sections of the Code of the State of Georgia regarding motor vehicles 402003 Officials to furnish own automobiles mileage All officers officials or employees of the State and of the various departments institutions boards bureaus and agencies of the State required to travel by automobile in the performance of their official duties shall themselves furnish out of their own personal funds such automobiles as may be necessary for their official use 409902 Penalty for violating Chapter 4020 Any person or persons violating any provision of Chapter 4020 relating to purchase of auto mobiles with State funds and use of automobiles by State officers or employees shall be guilty of a misdemeanor and shall be removed from office GENERAL Under the laws of Georgia the State Auditor is required in his audit of each agency to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the foregoing attention is called to the following transactions which fall within the provisions of the law cited For the past seven years in each years audit it has been necessary to repeat the following paragraph because the Department has not yet received reimbursement The salary overpayment in the amount of 52769 made to J C Cal houn former Director of the Game and Fish Commission and reported in audit for the year ended June 30 1951 has not been refunded and at the time of the examination was in the hands of the State Attorney General for collection In the year ended June 30 1958 66000 was paid to Fulton Lovell as salary for membership on Water Resources Commission Legislative Act creating the Water Resources Commission does not make provision for302 4th District 6th District 8th District 9th District 10th District Coastal District STATE GAME AND FISH COMMISSION paying salary of the Director of the Game and Fish Commission This was called to Mr Lovells attention and the S66000 paid to him was immediately refunded and deposited to the credit of the Game and Fish Commissions account on September 16 1958 Robert D Carnes was paid 33100 in the year ended June 30 1958 for unused annual leave The State Merit System of Personnel Administration ruled that this was an unauthorized payment and the S33100 was refunded and deposited to the credit of the Game and Fish Commissions account in the fiscal year ended June 30 1959 Members of the Game and Fish Commission on June 30 1959 were J T Trapnell Metter Georgia Box B 1st District Richard Tift Chairman Box 765 Albany Georgia 2nd District Wm E Smith Americus Georgia 3rd District J C Owens 640 Brook Circle Griffin Georgia George East Wrightsville Georgia Alva Hopkins ViceChairman Folkston Georgia Fred Jones Dahlonega Georgia L L Couch Lexington Georgia James Goethe 48 East 48th St Savannah Georgia Section 4 Georgia Laws 1955 page 485 provides that State Game and Fish Commissioners be bonded as follows Section 4 Persons appointed to the Commission shall take oath of office and give bond in the sum of 100000 in the usual form required of State Officers At the time of the examination covered by the within report surety bonds had not been filed by the Commissioners as required by law The Director of the State Game and Fish Commission Fulton Lovell is bonded for 1000000 as required by law with the United States Casualty Company bond number U10315 dated February 23 1951 Continuation Certificate on file shows this bond in effect to February 20 1960 The con dition of the obligation of this bond is as follows That whereas the said Principal has been elected or appointed to the office of Acting Director State Game and Fish Commission for the term beginning February 20 1951 and ending February 20 1952 Now therefore if the said Principal shall well and faithfully perform according to law all and singular the duties incumbent upon him by reason of his election or appointment to the said office and faithfully account for all moneys coming into his hands by virtue of said office then this obligation shall be null and void otherwise to be and remain in full force and virtue303 STATE GAME AND FISH COMMISSION Bond should be corrected by changing the title of Fulton Lovell from Acting Director to Director of the Game and Fish Commission The Supervisor of Coastal Fisheries David H Gould was bonded in the amount of 1000000 as required by law with the United States Casualty Company bond U16898 dated September 19 1952 in effect to June 9 1959 Employees of the State Game and Fish Commission were placed under Faithful Performance Blanket Position Bond coverage effective beginning May 13 1959 and separate bond on David H Gould was not renewed in June 1959 Since the Supervisor of Coastal Fisheries is required by law Georgia Laws 1955 page 488 Section 12 to give bond in the amount of 1000000 Mr Gould is not covered under the terms of the Faithful Performance Blanket Position Bond New bond should be filed by Mr Gould as Super visor of Coastal Fisheries in the amount of 1000000 to comply with pro visions of State law Mr T L Sanders was bonded as Chief of License Division of the State Game and Fish Commission for 1000000 with the United States Casualty Company bond 10193 dated April 20 1950 on which premium was paid to April 19 1959 Effective from April 19 1959 to June 11 1959 Mr Sanders was under 1000000 bond written by the Maryland Casualty Company 92581948 dated April 21 1959 This bond was cancelled after employees of the Game and Fish Commission were placed under Faithful Performance Blanket Position Bond coverage Employee is defined in insuring agreement of the Faithful Perfor mance Blanket Position Bond as follows Employee as used in Insuring Agreements 3 and 4 means a person while in the employ of the Insured during the Bond Period who is not required by law to furnish an Individual Bond to qualify for office and who is a member of the staff or personnel of the Insured but does not mean any Treasurer or Tax Collector by whatever title known Since Mr Sanders is the Chief of the License Tax Collecting Division of the State Game and Fish Commission he should file separate bond Miss Vennie Maude Jones is bonded as BookkeeperCashier of the Com mission in the amount of 1000000 with the United States Casualty Com pany bond 10267 dated September 20 1950 Premium has been paid on this bond to September 1 1959304 STATE GAME AND FISH COMMISSION Mr William J Bush was bonded as District Chief of Management Area State Game and Fish Commission for 1000000 with the Maryland Casualty Company bond 92581737 dated March 6 1959 This bond was cancelled effective June 11 1959 Mr Fred J Dickson is bonded as Chief of Fish Management State Game and Fish Commission for 1000000 with the Peerless Insurance Com pany bond 231839 on which premium has been paid to December 31 1959 This bond covers faithful performance and honesty Jack A Crockford is bonded for 1000000 as Federal Aid Coordinator for 1000000 with the Peerless Insurance Company bond 231852 dated January 1 1958 on which premium has been paid to December 31 1959 Bond covers faithful performance and honesty Wildlife Rangers and Game Protectors of the Game and Fish Commission were bonded for 100000 each under bond No FB212563 dated April 15 1955 written by the Columbia Casualty Company This bond was in effect to April 15 1959 at which time it was cancelled Agents of the Game and Fish Commission selling hunting andor fishing licenses are covered by Faithful Performance Schedule Bond written by the Hartford Accident and Indemnity Company bond 3360279 dated Decem ber 23 1958 This bond covers agents in various amounts as set out in sched ule in bond Premium on this bond is on a three year basis 50 first year 30 second year and 20 third year and the first years premium was paid January 12 1959 Employees of the State Game and Fish Commission were placed under Public Employees Blanket Bond written by the Hartford Accident and Indemnity Company effective beginning May 13 1959 bond 3388532 dated May 21 1959 Coverage is under Insuring Agreement 4 Faithful Performance Blanket Position Bond for 1000000 as follows Faithful Performance Blanket Position Bond Coverage 4 Loss caused to the Insured through the failure of any of the Employ ees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Premium on bond 3388532 above is on a three year basis the first year being 91967 the second year 55180 and the third year 36787 First years premium of 91967 was paid July 8 1959305 STATE GAME AND FISH COMMISSION Salary of the Director of the Game and Fish Commission Fulton Lovell is in accordance with Merit System classification under authority of Exec utive Order on file in the office of the Merit System of Personnel Adminis tration Executive Order is quoted as follows EXECUTIVE ORDER WHEREAS The Game and Fish Commission of the State of Georgia has filed their assent in writing with the Governor of Georgia as prescribed under the provisions of Section 402242 Georgia Code Annotated 1952 Supplement Acts 1952 pp 221224 and which reads Pursuant to the provisions of Section 402242 Georgia Code Annotated 1952 Supplement Acts 1952 pp 221224 I as Director and Administrative Officer of the State Game and Fish Commission acting upon their specific authorization and direction as shown by the minutes of said Commission hereby give assent to the State Game and Fish Commission and the employees and officials thereof coming under the provisions of the Act approved February 4 1943 Georgia Laws 1943 pp 171177 as amended and which is known as an Act authorizing the establishment of a Merit System of Personnel Administration and respectively request that you acting under the authority invested in you under Georgia Laws 1952 pp 221224 issue an Executive Order proclaiming that the State Game and Fish Commission of Georgia and the officials and employees thereof as designated herein shall become subject to and under the provisions of the Act ap proved February 4 1943 Georgia Laws 1943 pp 171177 The effective date fixed by me for the State Game and Fish Commission and the employees and officials thereof to come under the provisions of said 1943 Merit System Act is January 1 1956 All employees and officials of the State Game and Fish Commission except the members of the Commission are hereby included under the provisions of said 1943 Merit System Act as classified positions The members of the Game and Fish Commission shall be specifically exempted from the classified positions and shall be designated as unclassified and noncompetitive positions within the Commission and WHEREAS The State Game and Fish Commission as provided in Section 402242 Georgia Code Annotated 1952 Supplement Acts306 WHEREAS STATE GAME AND FISH COMMISSION 1952 pp 221224 has designated and specified the offices and positions of employment within the State Game and Fish Commission which shall be included under the provisions of the Act approved February 4 1943 Georgia Laws 1943 pp 171177 as amended and The State Game and Fish Commission has pursuant to the above laws specified and designated January 1 1956 as the date said State Game and Fish Commission desires to come under the provisions of the Act approved February 4 1943 Georgia Laws 1943 pp 171177 as amended IT IS THEREFORE ORDERED That the Game and Fish Commission of the State of Georgia the employees and officials thereof as provided in the assent of the State Game and Fish Commission in writing dated December 16 1955 and filed with the Governor of Georgia be and the same is hereby brought under the provisions of the Act approved February 4 1943 Georgia Laws 1943 pp 171177 as amended and known as an Act to authorize the establishment of a Merit System of Personnel Adminis tration This the 16th day of December 1955 Signed Marvin Griffin GOVERNOR BY THE GOVERNOR Ben T Wiggins Signed SECRETARY EXECUTIVE DEPARTMENT Legislative Act approved March 7 1955 Georgia Laws 1955 page 487 provided that the Director of the State Game and Fish Commission shall be paid a salary of 860000 per annum including any contingent expense allowance Opinion rendered by the Attorney General that the compensation of the Director fixed and received under the Merit System in compliance with the authority vested in the State Game and Fish Commission is valid and au thorized by law is quoted as follows307 STATE GAME AND FISH COMMISSION September 25 1959 Honorable Fulton Lovell Director State Game Fish Commission 401 State Capitol Atlanta 3 Georgia Dear Mr Lovell This will acknowledge receipt of your request for my opinion as to the authority of the State Game and Fish Commission to place you as Director and other employees and officials of the State Game and Fish Commission under the provisions of the Merit System By an Executive Order dated December 16 1955 all employees and officials of the Commission except the members of the Commission were placed under the Merit System effective as of January 11956 Georgia Code Annotated Chapter 4022 relates to the establishment of a Merit System in certain departments of the State Government Section 402242 provides a procedure to bring excluded employees under the Merit System This Section is based on an Act of the General Assembly found in Georgia Laws 1952 page 221 Under this Act a department is authorized to come under the Merit System unless specifically excluded or prohibited by law This Act has not been repealed and was not referred to directly or indirectly in the 1955 Act relating to the Game and Fish Commission 1955 Georgia Laws page 483 relating to the State Game and Fish Com mission recites that it is an Act to completely and exhaustively revise supersede and consolidate the laws relating to the State Game and Fish Com mission and to game and fish Section 1 thereof reads as follows Section 1 In order to completely and exhaustively revise supersede and consolidate the laws and procedures relating to the State Game and Fish Commission and to game and fish there are hereby enacted the following sections and provisions Section 11 of the 1955 Act in part provides The State Game and Fish Commission at its first meeting shall appoint a director who shall be the executive secretary and administrative officer of the commission and have such other powers and duties as may be prescribed by the commission and by this Act for all of which duties combined he shall receive a salary to be fixed by the commission from time to time which in no event shall exceed 860000 per annum including any contingent expense 308 STATE GAME AND FISH COMMISSION allowance payable monthly and traveling expenses necessary in the per formance of his duties Sections 12 and 13 provide that the Commission shall fix the salaries of other officials and employees of the Commission Xo provision of the 1955 Act precludes the Commission from taking the action here involved and placing all officials and employees including the Director under the Merit System in accordance with the provisions of Georgia Code Annotated 422242 There is no question that there was no express repeal or prohibition in the 1955 Act to prevent the Commission from taking the action here involved Such a prohibition or repeal could come about only by holding that Georgia Code Annotated 422242 Georgia Laws 1952 page 221 was repealed by the 1955 Act by implication Such appears not to be so because 1 one statute will not be construed to repeal another by implication unless the two Acts are in irreconcilable conflict Towaliga Falls Power Co v Foster 143 Ga 688 Moore v The State 26 Ga App 21 Cornwell v Atlanta Trust Co 177 Ga 303 2 every effort must be made to make all Acts stand and later Act will not operate as repeal of earlier Act if by any reasonable construction they can be reconciled Folds v Auto Mutual Indemnity Co 55 Ga App 198 3 re peals by implication are not favored Morris v City Council of Augusta 201 Ga 666 4 the intention of the Legislature to amend existing law by impli cation must be clearly and unquestionably shown by provisions of the amending Act because an implied amendment to existing law cannot arise out of supposed legislative intent in no way expressed however proper it may seem to be Amendments of existing law by implication are not favored and never occur except where later Act is clearly and indubitably contrary to existing law Brinkley v Dixie Construction Co 205 Ga 415 The Constitution of the State of Georgia confers upon the General As sembly the power to make all laws consistent with its provisions and not re pugnant to the Constitution of the United States Article III Section VII Paragraph XX Georgia Code Annotated Section 21920 While one of the most important tests as to whether particular laws amount to an invalid delegation of legislative power is found in the completeness of the statute as it appears when it leaves the hands of the Legislature the requirement of completeness does not comprehend that a legislative act must in any event take effect as law after it leaves the hands of the Legislature Holcombe v Georgia Milk Commission 188 Ga 358 Further the Court therein held at page 366 as follows As pointed out in Southern Railway Co v Lancaster 149 Ga 434 100 S E 380 it has been held in this State that a statute can be enacted by the legislature and its operation be made contingent upon the will of309 STATE GAME AND FISH COMMISSION bodies and persons other than the legislature such as a grand jury See Murphey v Educational Board of Burke County 71 Ga 856 Haney v Commissioners of Bartow County 91 Ga 770 18 S E 28 Home v State 170 Ga 638 153 S E 749 In Southern Rwy Co v Lancaster 149 Ga 434 at pages 452 and 453 the Court said Judge Cooley in his work on Constitutional Limitations 7th ed 1645 after stating that it is one of the settled maxims of constitutional law that the power conferred upon the legislature to make laws cannot be delegated to any other body or authority says But it is not always essential that a legislative act should be a completed statute which must in any event take effect as law at the time it leaves the hands of the legislative department A statute may be conditional and its taking effect may be made to depend upon some subsequent event Affirmative legislation may in some cases be adopted of which the parties interested are at liberty to avail themselves or not at their option And further in this case the Court said Our own court in several cases has held that a statute can be enacted by the legislature and its operation be made contingent upon the will of bodies and persons other than the legislature some of the cases are Murphey v Educational Board of Burke County 71 Ga 856provision of law for payment of school officers not to operate in a county after grand jury shall otherwise recommend Haney v Commissioners of Bartow County 91 Ga 770 18 S E 28road law to go into effect in county on recommendation of grand jury The Supreme Court of Appeals of West Virginia in Le Page v Bailey 170 S E 457 114 W Va 25 held It is well settled that an enactment may provide that it shall become operative only upon some certain act or event or in like manner that its operation shall be suspended and the fact of such act or event in either case may be made to depend upon the ascertainment of it by some other department body or officer which is essentially an administrative act State v Burdge 95 Wis 390 402 70 N W 347 350 37 L R A 157 60 Am St Rep 123 Leading authorities supporting this pronouncement are Cincinnati W Z R Co v Commissioners 1 Ohio St 77 8889 Lockes Appeal 72 Pa 491 498499 13 Am Rep 716 Field v Clark 143 U S 649 693 694 12 S Ct 495 36 L Ed 294 Mutual Film Co v Commission 236 U S 230 245 35 S Ct 387 59 L Ed 552 Ann Cas 1916C 296 Cooleys Const Lim 8th Ed pp 224 etc310 STATE GAME AND FISH COMMISSION In Ross v Jones 151 Ga 425 25 at page 427 the Supreme Court held It has been held that the legislature can pass an act to take effect at a future date Grinad v State 34 Ga 270 and see 25 R C L 797 799 sec tions 46 48 and cases cited also Schneider v Huseey 2 Idaho 8 1 Pac 343 Harding v People 10 Colo 387 15 Pac 727 State v Bemis 45 Neb724 64 N W 348 Goree v Greenwood 93 S C 312 76 S E 705 Patterson Foundry C Co v Ohio Rover Power Co 99 Ohio St 429 124 N E 241 From the above I am of the opinion that at the time of the Executive Order dated December 15 1955 which became effective January 1 1956 there are two concurrent provisions of law relating to the compensation authorized to be received by the Director of the Game and Fish Commission The first provision would be that the Commission was authorized to fix the compensation of the Director under the 1955 Act in which event the com pensation would be limited as provided in the 1955 Act The second au thorized compensation is that authorized under the Merit System and such compensation would be contingent upon the Commission exercising the right and authority granted under the 1952 Act Ga Code Annotated 422242 This is particularly true in view of the authority hereinabove cited holding that the 1952 Act became effective as to the Director and employees of the Game and Fish Commission upon the effective date of the action taken necessary to place them under the Merit System Therefore based on the above I am of the opinion that the compensation of the Director fixed and received under the Merit System in compliance with the authority vested in the State Game and Fish Commission is valid and authorized by law Sincerely yours EUGENE COOK The Attorney General ECstg Hughel Harrison All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year311 GENERAL ASSEMBLY312 GENERAL ASSEMBLY RECEIPTS 1958 1969 INCOME FROM STATE REVENUE ALLOTMENTS 1 u r 100000000 100000000 Appropriation 548 118 91 Budget Balancing Adjustment 39800000 54811891 Transfers Other Spending Units Total income Receipts 139800000 124376483 CASH BALANCE JULY 1st Budget Funds Totals 154955773 149636812 PAYMENTS 55 552 Travel Q25 g 76 56g Q3 Supplies 38 866 93 22 711 52 Communication prtrr s Other 381442 185168 Repairs 1030909 1110627 Rents g6 25 SUrr 12839157 4102771 Equipment Miscellaneous ofl Pensions Benefits 458a M 26 Total Expense Payments 296 954 44 1 373 084 52 CASH BALANCE JUNE 30th BudgetFunds 25260329 123 Totals 154955773 149636812 The State Treasurer is disbursing agent for the General Assembly313 GENERAL ASSEMBLY OF GEORGIA SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1959 the accounts of the General Assembly showed a balance of 6768806 in the State Treasury available for expenditure on approved budgets for operations in the next fiscal year There was also due to the account of the General Assembly on June 30 1959 35792 by reason of check drawn to the Sanitary Supply Company in error to cover invoice previously paid Stop payment order has been issued on this outstanding check Adjustment has been made as of October 19 1959 on receipt 235 showing refund of the 35792 which has been credited to the account of the General Assembly in the State Treasury 270 was due the account of the General Assembly on June 30 1959 by J W Warren for payment of parking fee in addition to mileage at legal rate of 6fS per mile for travel as member of Insurance Laws Revision Committee This 270 was refunded by Mr Warren when it was brought to his attention that storage and parking fees on personally owned cars are included in the 6j mileage allowed under State law Credit of the 270 was made October 28 1959 to the account of the General Assembly in the State Treasury In addition to the 6768806 regular appropriation funds in the State Treasury there was an undrawn balance of 5559554 on June 30 1959 of funds appropriated For exclusive use for repairs refurbishing painting and equipping committee rooms and offices on the third floor of the State Capitol Building including House and Senate Chambers This 5559554 is carried as a reserve at the close of the fiscal year on June 30 1959 in the accounts of the General Assembly and will be available for the purpose for which appropriated in the next fiscal period subject to budget approvals AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the General Assembly for operations in the year ended June 30 1959 was 85000000 To meet expenditures approved on budget 54811891 was transferred from the State General Fund making total allotment for the year 139811891 In addition to the 139811891 provided as the current years appro priation for operation 15000000 was allotted to the General Assembly for repairs and equipment as referred to in preceding paragraphs making total allotment of State funds to the General Assembly in the fiscal year 154811891314 GENERAL ASSEMBLY OF GEORGIA The 154811891 provided as the current years appropriations together with the cash balance of 25260329 in the accounts of the General Assembly at the beginning of the fiscal year made total funds available 180072220 in the period covered by the within report From the 180072220 available funds 30435408 was transferred to the Secretary of State Building and Grounds Fund for renovation of offices and rooms on the third floor of the State Capitol Building 137308452 was expended for budget approved items of legislative expense and 12328360 remained on hand June 30 1959 the end of the fiscal year In the period covered by this report the General Assembly was in session forty daysJanuary 12th through February 21st 1959 Comparisons of operating costs the past three years are made in the fol lowing statement YEAR ENDED JUNE 30 GENERAL ASSEMBLY Personal Service and Travel 3 Supplies Communication Printing and PublicationsAdvt Repairs Rents Insurance Bonding Pensions Retirement Soc Sec Equipment Equipment Repair and Equip Fund Miscellaneous Dues Atlantic States Marine Fish Dues Natl Conf of Commission ers of Uniform State Laws Cleaning and Laundry Express Freight Hauling Portrait of Sen H E Talmadge 1959 1958 1957 5 638 184 15 606 336 93 469 838 09 72 076 75 59 324 78 58 011 88 21 942 80 19 023 18 15 762 84 209 663 80 84 17712 249 380 47 1 652 03 3 598 27 1 860 36 10 715 27 10 053 29 9 639 15 9625 00 5000 1 741 07 2 691 54 50417 37 039 65 27 460 59 38 609 19 00 90 050 38 00 70000 1 400 00 95000 00 00 7 269 23 2 800 76 5 101 09 299 64 1 408 93 2 419 27 244000 00 1001 630 64 91006577 852 576 51 COUNCIL OF STATE GOVERNMENTS Dues 900000 900000 900000 AGRICULTURE AND NATURAL RESOURCES COMMITTEE Personal Service and Travel 8 215 04 15 379 14 7 324 55315 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 AUTHORIZING COMMITTEE ON DEFENSE AND VETERANS AFFAIRS OF THE HOUSE AND SENATE TO ATTEND MID WINTER POWWOW OF VETERANS OF FOREIGN WARS Personal Service and Travel 1959 1958 00 1957 351 60 00 AUTHORIZING FIVE MEMBERS TO ATTEND INAUGURATION OF THE PRESIDENT Personal Service and Travel 00 00 57123 AUTHORIZING THREE SECTIONS TO ATTEND INAUGURATION OF THE PRESIDENT Personal Service and Travel 00 AUTOMOBILE LIABILITY INSURANCE COMMITTEE Personal Service and Travel 00 APPROPRIATION COMMITTEE HOUSE AND SENATE Personal Service and Travel 2055921 BARBERS AND BEAUTICIANS COMMITTEE Personal Service and Travel BILL DRAFTING COMMITTEE Personal Service and Travel Supplies Communication Printing Bulletins Repairs Rents Pensions Ret Soc Sec Equipment 00 380 00 00 1 780 i 00 00 00 2 625 00 778 00 29 990 59 35 080 86 29 865 64 10000 16500 577 00 4702 00 00 6 452 73 2 674 00 1 523 10 14000 12000 00 3200 1800 00 1 743 35 1 877 55 1 334 42 198500 179 34 2 971 31 36 520 69 40 114 75 36 271 47 316 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 00 COMMITTEE TO STUDY MENTAL HEALTH Personal Service and Travel 632120 616552 COMMITTEE TO STUDY ADVISABILITY OF CONSTRUCT ING BUILDING TO STORE COUNTY AND STATE RECORDS Personal Service and Travel 00 516439 290382 COMMITTEE TO INVESTIGATE FEASIBILITY OF SALE TO W A R R PROPERTY Personal Service and Travel 00 213104 COMMITTEE TO STUDY WAYS AND MEANS FOR PROMOTING LOCATION OF INDUSTRY IN GEORGIA Personal Service and Travel 773212 968267 COMMITTEE TO STUDY OSTEOPATHIC PROFESSION Personal Service and Travel 00 722957 COMMITTEE TO STUDY PUBLIC TRANSPORTATION PROBLEMS Personal Service and Travel 00 43839 00 COMMITTEE TO STUDY POSSI BILITY OF USING FACILITIES OF OLD PIEDMONT HOSPITAL FOR A SCREENING CENTER AND CLINIC Personal Service and Travel 00 10636 00 COMMITTEE TO STUDY SPECIAL FUNDS IN HANDS OF REVENUE COMMISSIONER Personal Service and Travel 00 153750 00 1134 00 00317 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 COMMITTEE TO STUDY AND DRAFT LEGISLATION REGARD ING PEONAGE ETC BY COOPERATIVES Personal Service and Travel 00 26400 00 COMMITTEE TO STUDY PROPOSED INSURANCE RATES Personal Service and Travel 00 919443 00 COMMITTEE TO STUDY FEASIBILITY OF OBTAINING WESLEYAN CONSERVATORY PROPERTY Personal Service and Travel 74864 120316 00 COMMITTEE TO INVESTIGATE NEED FOR LEGISLATION FURTHER DEFINING AND PROHIBITING BARRATRY AND OTHER OFFENSES Personal Service and Travel 246092 18260 00 COMMITTEE TO INVESTIGATE CHARGES MADE CONCERNING WORKMENS COMPENSATION BOARD Personal Service and Travel 240528 18270 00 COMMITTEE TO INVESTIGATE RURAL ROADS AUTHORITY Personal Service and Travel 00 42162 00 COMMITTEE ON RENOVATING THIRD FLOOR OF STATE CAPITOL BUILDING Personal Service and Travel 00 00 50425 CIVIL DEFENSE ADVISORY COUNCIL Personal Service and Travel 10 90 00 00318 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 COMMITTEE ON PEONAGE AND INVOLUNTARY SERVITUDE Personal Service and Travel 60108 00 00 COMMITTEE ON TEACHER CERTIFICATION Personal Service and Travel 21680 00 00 COMMITTEE TO ASSIST AND ADVISE WITH SECRETARY OF STATE IN THE PLANS AND CONSTRUCTION OF A BUILD ING TO HOUSE ARCHIVAL RECORDS Personal Service and Travel 64 39 00 00 COMMITTEE TO ATTEND AMERICAN VOCATIONAL EDUCATION ASSOCIATION MEETING Personal Service and Travels 49900 00 00 COMMITTEE TO INSPECT HIGHWAY FACILITIES Personal Service and Travel 162194 00 00 COMMITTEE TO INVESTIGATE FACILITIES AND TREATMENT AVAILABLE TO MILLEDGEVILLE STATE HOSPITAL Personal Service and Travel 301540 00 00 COMMITTEE TO INVESTIGATE WESTERN AND ATLANTIC RAILROAD PROPERTY Personal Service and Travel 578724 00 00 COMMITTEE TO MAKE INQUIRY INTO MAINTENANCE OF HOSPITAL FACILITIES FOR VETERANS Personal Service and Travel 751541 00 00319 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1969 1958 COMMITTEE TO STUDY INSURANCE CODE OF GEORGIA Personal Service and Travel 980432 00 COMMITTEE TO STUDY PAY SCHEDULE OF STATE OFFICIALS AND EMPLOYEES Personal Service and Travel 240048 00 COMMITTEE TO STUDY PRIVATE EMPLOYMENT AGENCIES Personal Service and Travel 119140 00 COMMITTEE TO STUDY PROBLEMS OF SCHOOLS Personal Service and Travel 148980 00 EDUCATION STUDY COMMITTEE Personal Service and Travel 2 125 43 2 732 56 EDUCATIONAL MATTERS COMMITTEE Personal Service and Travel 00 80760 ELECTION LAWS STUDY COMMITTEE Personal Service and Travel 433 84 5 617 92 Supplies 00 1800 Printing Publication 00 00 43384 563592 GEORGIA COMMISSION ON EDUCATION Personal Service and Travel 20116 20 30 364 86 Supplies 71620 471729 Communication 46776 1967860 Printing Publications 614230 3731033 Repairs 4235 9615 Rents 17200 23780 Equipment 286750 1070126 Miscellaneous 44481 96147 30 033 60 104 067 76 1957 00 00 00 00 00 00 1 896 78 00 8100 1 977 78 10 432 06 1 269 15 2 104 00 14 321 50 50700 2 479 68 409 20 31 522 59 320 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 GEORGIA NUCLEAR ADVISORY COMMISSION Personal Service and Travel Supplies Communication Printing Publications Rents Miscellaneous 17 163 33 7 078 99 849 80 1 484 74 410 87 1165 158 45 4900 00 61600 515 30 00 3000 00 00 12500 4550 10000 19 577 52 8 099 66 961 45 GAME AND FISH COMMITTEE Personal Service and Travel 00 00 7 684 10 GEORGIA STATE SANITARY COMMITTEE Personal Service and Travel 00 00 4 731 78 GOVERNORS COMMISSION ON CONSTITUTIONAL GOVERNMENT Personal Service and Travel Supplies Communication Repairs 3 712 50 385 1608 1230 3 744 73 00 00 GOVERNORS COMMISSION ON ECONOMY AND REORGANIZATION Personal Service and Travel 8 775 80 Supplies 14711 Communication 26816 Rents 15700 Pensions Ret and Soc Sec 9650 Equipment 122 52 9 567 09 00 00321 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 HOUSE AUDITING ENROLLING AND ENGROSSING COMMITTEE Personal Service and Travel 3 200 00 3 400 00 3100 00 HALL OF FAME Personal Service and Travel 00 00 24092 HEALTH AND WELFARE COMMITTEE Personal Service and Travel 184062 414224 00 HOUSE PENITENTIARY COMMITTEE Personal Service and Travel 00 00 736998 INCOME TAX STUDY COMMITTEE Personal Service and Travel 1121577 1826251 20059 INSURANCE LAWS REVISION COMMITTEE Personal Service and Travel 4182485 529332 Supplies 191786 39003 Communication 67652 11615 Printing Publications 677600 14950 Repairs 5 00 Pensions Retirement 9000 1125 Equipment 103791 52328 14 596025 00 INVESTIGATION COMMITTEE Personal Service and Travel 93600 400825 98800 INTERSTATE COOPERATION COMMITTEE Personal Service and Travel 1749720 2304573 1161158 INTERIM COMMITTEE ON GOVERNMENT OPERATIONS Personal Service and Travel 848397 00 00322 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1969 19B8 1957 JOINT LEGISLATIVE COMMITTEE ON PROPOSED INSURANCE CODE Supplies 120 Communication 25 25 Equipment 22258 25983 00 00 JUVENILE COURT SYSTEM STUDY COMMITTEE Personal Service and Travel 00 207173 59744 JEKYLL ISLAND COMMITTEE Personal Service and Travel 00 00 4 791 94 LEGISLATIVE COUNSEL Personal Service and Travel 604975 Supplies 11052 Communication 4500 Printing Publications 2400 Pensions Retirement and Soc Sec 770 34 Equipment 1 22 55 872216 00 00 MILLEDGEVILLE STATE HOSPITAL COMMITTEE Personal Service and Travel 583165 00 00 MILK STUDY COMMITTEE Personal Service and Travel 00 00 720638 NATURAL RESOURCES COMMITTEE Personal Service and Travel 2101250 3041669 903261 NURSING HOME NEEDS STUDY COMMITTEE Personal Service and Travel 00 88840 00323 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 PORTS AUTHORITY INVESTIGATION COMMITTEE Personal Service and Travel 49012 120780 00 PUBLIC UTILITIES AND TRANSPORTATION COMMITTEE Personal Service and Travel3 65000 95000 45000 RETIREMENT SYSTEM STUDY COMMITTEE Personal Service and Travel 00 703440 302602 SENATE ADMINISTRATIVE AFFAIRS COMMITTEE Personal Service and Travel 1 000 00 1 000 00 1 200 00 STATE PENAL AND CORRECTION AFFAIRS COMMITTEE Personal Service and Travel 723072 381246 545510 STATE INSTITUTION AND PROPERTY COMMITTEE Personal Service and Travel 1960420 2246164 560156 STATE JUNIOR COLLEGE STUDY COMMITTEE Personal Service and Travel 00 1106632 00 SPECIAL COMMITTEE ON HOUSE AFFAIRS Personal Service and Travel 6 052 60 00 00 SPECIAL COMMITTEE TO STUDY HOUSE BILL NO 3 Personal Service and Travel 9100324 GENERAL ASSEMBLY OF GEORGIA YEAR ENDED JUNE 30 1959 1958 1957 SPECIAL INVESTIGATING COMMITTEE Personal Service and Travel 174797 TAX SETTLEMENT AND COMPROMISE BOARD Personal Service and Travel 12320 22650 6268 TOBACCO ADVISORY BOARD Personal Service and Travel 175418 159280 979 34 TRAFFIC LAWS STUDY COMMITTEE Personal Service and Travel 766658 1242153 74796 Printing Publications 948 766658 1243101 74796 TRANSIT STUDY COMMITTEE Personal Service and Travel 60 UNIVERSITY OF GEORGIA SUB COMMITTEE Personal Service and Travel 11120 VETERANS HOME COMMISSION Personal Service and Travel 5200 3200 Totals137308452 129685444 102287569 Number of days in session 40 40 40 Number on Pay roll June 30 22 30 19325 GENERAL ASSEMBLY OF GEORGIA GENERAL The State Treasurer acts as disbursing officer for the General Assembly and his books and records were found in good condition George D Stewart is bonded as Secretary of the Senate in the amount of 500000 effective for the period beginning January 14 1959 and terminating January 14 1961 Bond is written by the National Surety Corporation dated January 2 1959 and covers faithful performance of duties and account ing for all funds coming into his possession by virtue of his office Glen W Ellard is bonded for 500000 as Clerk of the House of Repre sentatives effective for the period beginning January 14 1959 and ending January 14 1961 Bond is with the Fidelity and Casualty Company of New York bond F95351 dated January 14 1959 and covers faithful per formance of duties and accounting for all money coming into his hands in his official capacity All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and provisions of State law except as noted Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this exam ination and throughout the year327 DEPARTMENT OF GEOLOGY MINES AND MINING328 DEPARTMENT OF GEOLOGY MINES AND MINING RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 15000000 15000000 Budget Balancing Adjustment 6450000 11142200 Revenues Retained Earnings Development Services 1599009 2192968 Transfers Other Spending Units 375036 764491 Total Income Receipts 23424045 29099659 CASH BALANCE JULY 1st Budget Funds 2312959 1690119 25737004 30789778 PAYMENTS EXPENSE Personal Services 19079514 21742598 Travel 388567 323487 Supplies Materials 481586 414752 Communication 227303 272657 Publications Printing 1679684 588639 Repairs 48570 194766 Rents 452100 447400 Insurance 10250 17654 Pensions Benefits 330629 367797 Equipment 1183281 508818 Miscellaneous 165401 53329 Total Expense Payments 24046885 24931897 CASH BALANCE JUNE 30th Budget Funds 1690119 5857881 25737004 30789778329 DEPARTMENT OF GEOLOGY MINES AND MINING CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Cash in Bank 675540 Unauthorized checks issued authorized signature of Department Director forged and funds embezzled andor fraudulently taken by Grady C Archer 5020000 5695540 In State Treasury Oil and Gas Commission Allotment Funds 1 62341 Total Current Assets 5857881 LIABILITIES AND SURPLUS LIABILITIES Accounts Payable 103899 SURPLUS For Operations subject to Budget Approvals 5753982 Total Current Liabilities and Surplus 5857881330 DEPARTMENT OF GEOLOGY MINES AND MINING SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Depart ment of Geology Mines and Mining for the fiscal year ended June 30 1959 Act of the General Assembly approved February 18 1959 transferred all equipment supplies files records books and funds of the Oil and Gas Com S to he Department of Geology Mines and Mining Operates of the Oil and Gas Commission to February 18 1959 are reported under separate cover and for the period from February 18 1959 through June 30 1959 are included in the within report covering activities of the Department of Geology Mines and Mining FINANCIAL CONDITION The Department of Geology Mines and Mining ended the fiscal year on June 30 1959 with a surplus of 5753982 available for ff to budget approvals after providing the necessary reserve of 103899 to cover outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Geology Mines Id Mming in the fiscal year ended June 30 1959 was 15000000 To meet expenditures approved on budget 11142200 was transferred from the State Emergency Fund as provided by law making total appropriation for the year 26142200 In addition to the 26142200 provided as the current years appropria tion 20 00000 was received from ground water investigations l99b from map sales and 389946 transfer from the Oil and Gas Commission making total income for the year 28725114 From the 28725114 received 15455 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration leaving net income of 28709659 The net income of 28709659 and the 1690119 budget fundI cash balance at the beginning of the fiscal period made a total of 30399778 available to cover expense of operating the Department of Geology Mines and Mining for the year331 DEPARTMENT OF GEOLOGY MINES AND MINING 24541897 of the available funds was expended in the year for budget approved items of expense and 5857881 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Geology Mines MiningGeneral 8724897 10546885 12655505 Water Resources 14817000 12500000 9221250 Topographical Surveys 1000000 1000000 1000000 Totals 24541897 24046885 22876755 BY OBJECT Personal Services 21742598 19079514 15400587 Travel Expense 323487 388567 317213 Supplies Materials 414752 481586 447669 Communication 272657 227303 235437 Heat Light Power Water 8265 Printing Publicity 588639 1679684 2283211 Repairs 194766 48570 28734 Rents 57400 452100 446861 Insurance Bonding 17654 10250 12454 Pensions Ret Systems 367797 330629 299707 Equipment 508818 1183281 1965026 Miscellaneous 53329 165401 62591 Total Expense Payments 24541897 24046885 21507755 OUTLAY Drilling Well 1369000 Total Cost Payments 24541897 24046885 22876755 Number of Employees on Payroll June30 12 12 11332 DEPARTMENT OF GEOLOGY MINES AND MINING GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expendi ture or failures to keep records and vouchers required by law and all inac curacies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted forgeries by Grady C Archer and the embezzlement andor fraudulent diversion of State funds for his personal use in the period ended October 15 1958 were cited in audit reportdated December 1 1958 This audit report covering the period to October 15 1958 should also be considered as a part of the within report covering the period of the fiscal year ended June 301959 The examination for the period ended October 15 1958 revealed that Grady C Archer did by issuing unauthorized checks by forging the signature of the Director of the Department to said checks by withholding the issuance of the checks and the withholding of certain deposits from record and by concealing original bank statements and substituting false statements in the Departments records embezzle andor fraudulently take for his personal use State funds in the amount of 5020000 as set out in the report referred to in the preceding paragraph At the close of the fiscal year on June 30 1959 the 5020000 embezzled andor fraudulently taken by Grady C Archer had not been recovered by the State The Attorney General of Georgia has instituted a suit against the Trust Company of Georgia for the recovery of the funds and said suit is now pending Director Garland Peyton of the Department of Geology Mines and Mining is bonded in the amount of 1000000 with the Hartford Accident and Indemnity Company their bond R2104277E effective for period ending January 1 1963 The condition of this bond is as follows Now if the said Garland Peyton shall faithfully and impartially dis charge all the duties of said office of Director Department of Mines Mining and Geology Georgia Division of Conservation during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virtue of said officethen the above obligation to be void else to be of full force and virtue Grady C Archer who was employed on a parttime basis as Bookkeeper for the Department of Geology Mines and Mining was not bonded333 DEPARTMENT OF GEOLOGY MINES AND MINING Mrs Henry R Atkinson has filed bond in the amount of 2000000 written by the Hartford Accident and Indemnity Company their bond No N3359789 dated November 21 1958 effective November 1 1958 to Nov ember 1 1959 The condition of this bond is as follows Now therefore the condition of the above obligation is such that if the above bounden Mrs Henry R Atkinson shall during the aforesaid term faithfully and truly perform all the duties of his office and shall pay over and account for all funds coming into his hands by virtue of his said office of bookkeeper as required by law then this obligation to be void otherwise to be and remain in full force and virtue With exceptions noted all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Department of Geology Mines and Mining for the cooperation and assistance given the State Auditors office during this examination and throughout the year335 GOVERNORS OFFICE336 GOVERNORS OFFICE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 16450000 16450000 Budget Balancing Adjustment 6617453 8135558 Revenues Retained Earnings from Services 158 01 Total Income Receipts 23067453 24601359 NONINCOME Private Trust Funds 24744019 106112766 CASH BALANCE JULY 1st Budget Funds 433393 75640 Total 48244865 130638485 PAYMENTS EXPENSE Personal Services 11127546 13313112 Travel 3328961 1103624 Supplies Materials 1715275 1072177 Communication 2410873 1791975 Publications Printing 954107 1215296 Repairs 55321 104467 Rents 14653 25025 Insurance 47898 44560 Equipment 1093643 376220 Miscellaneous 2393952 2708021 Pensions 434257 744482 Total Expense Payments 23576486 22498959 NONCOST Private Trust Funds 24744019 14148361 CASH BALANCE JUNE 30th Budget Funds 75640 2026760 Private Trust Funds 919 64405 Total 48244865 130638485337 GOVERNORS OFFICE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash In Bank and Checks Held for Deposit 90078661 In State Treasury 3912504 93991165 LIABILITIES CASH LIABILITIES Accounts Payable Balance SalaryFormer Governor S Marvin GriffinJuly 1958 1 30318 6670 1 369 i RESERVES Private Trust or Agency Fund Insurance Premiums from State Agencies to be Remitted to Insurance Companies 919 644 05 SURPLUS Available for Operations 18 89772 939 911 65 In addition to the cash liabilities shown there is a contingent liability of 1 512 89 due former Governor S Marvin Griffin based on 800 00 per year for the period from February 21 1957 to January 13 1959 under provisions of Legislative Act of March 12 1953 and Amendment thereto approved February 21 1957 Former Governor Griffin did not draw salary to which he was entitled under the provisions of the Amendment of February 21 1957 which reads in part as follows is hereby amended by adding after the words for each four years service the words figured at the beginning of each such period of service There is also a contingent liability of 11 572 61 due former Governor Herman E Talmadge under provisions of the Act of the General Assembly approved March 12 1953338 GOVERNORS OFFICE SUMMARY FINANCIAL CONDITION The office of the Governor of the State of Georgia which has under its control numerous activities ended the fiscal year on June 30 1959 with a surplus of 1889772 available for operations subject to budget approvals after providing reserve of 136988 for liquidation of outstanding salaries and accounts payable and reserving 91964405 for private trust and agenc funds held on this date Assets on June 301959 consisted of 3912504 undrawn allotment of budget funds in the State Treasury and 90078661 cash in bank and checks held for deposit Liabilities at the close of the year on June 30 1959 were 136988 for salaries and accounts payable as detailed in the unit report There is shown also on the Balance Sheet at June 30 1959 a contingent liability in the amount of 151289 for undrawn salary due former Governor S Marvin Griffin under provisions of Legislative Act of March 12 1953 and Amendment thereto approved February 21 1957 The 151289 undrawn salary due former Governor Griffin and carried as a contingent liability is a proper charge authorized by State law against the funds of the Executive Department of the State and it is recommended that a check be issued and tendered to Hon S Marvin Griffin liquidating the liability The contingent liability of 151289 is in addition to 6670 error made in paying salary of former Governor Griffin The 6670 due former Governor Griffin by reason of the error is shown on Balance Sheet as a current liability and should be paid The 1157261 shown as a contingent liability due former Governor Herman E Talmadge has been carried on the Balance Sheet for several years and commented on in previous audit reports339 GOVERNORS OFFICE Private Trust and Agency Funds in the amount of 91964405 held on June 30 1959 are insurance premiums collected from State Agencies to be remitted to Insurance Companies REVENUE COLLECTIONS In the year ended June 30 1959 the Governors office collected 17750 in Extradition and other fees which was transferred to the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Executive Department for the fiscal year ended June 30 1959 totaled 24585558 and the several appropriations are detailed on page 4 of unit report In addition to the 24585558 provided as the current years appropriation 15801 was re ceived from cancellation of old outstanding checks making total receipts 24601359 The 24601359 income receipts less bank overdraft of 75640 at the beginning of the fiscal year on July 1 1958 left 24525719 available for expenditure in the year ended June 30 1959 From the 24525719 available funds 22498959 was expended for expense of operating the office of the Governor of the State of Georgia and 2026760 budget funds remained on hand June 30 1959 the end of the fiscal vear COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Governors office for the past three years are compared in the following statement340 GOVERNORS OFFICE YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Governors Office 17281457 16200441 13245892 Executive Mansion Insurance on Silver 208 92 Operations Only 1200000 1200000 1200000 Governors Automobile 132021 160768 461563 Committee Delegates and Other Expense 3885481 5994385 2610969 Totals 22498959 23576486 17518424 BY OBJECT Personal Services Travel Expense Supplies C ommuni cati on Printing Publicity Repairs Rents Insurance Bonding Pensions Retirement System and Social Security Equipment Rewards Indemnities Executive MansionMaintenance Southern Regional Education Fulton CountySpec Investigation Miscellaneous Totals 13313112 11127546 105 099 12 11 036 24 33 289 61 10 730 24 10 721 77 17 152 75 6 301 82 17 919 75 24 108 73 17 552 25 12 152 96 9 541 07 6 335 30 1 044 67 553 21 315 58 250 25 146 53 12810 44560 478 98 575 30 7 444 82 4 342 57 1 909 29 3 762 20 10 936 43 4 695 29 2 500 00 1 600 00 800000 1 900 00 12 000 00 12 000 00 12 000 00 5 000 00 10 000 00 2 580 21 2 339 52 2 641 95 224 98959 23576486 175 184 24 Number of Employees on Payrolls of All Divisions of Executive Depart ment on June 30 19 21 19 Appropriation Act provides annual allowance of 12 000 00 payable month ly for cost of operating the Mansion including servants hire food other supplies and laundry341 GOVERNORS OFFICE GENERAL Mr Thomas A Gregory was bonded in the amount of 1000000 as Executive Secretary to the Governor of Georgia to the end of his term of office on January 13 1959 with the Maryland Casualty Company bond dated April 23 1957 Mr Peter Zack Geer is bonded for 1000000 as Executive Secretary to the Governor of Georgia by The Employers Liability Assurance Corporation Ltd under bond dated January 13 1959 The condition of the obligation of this bond is as follows Whereas the above named Principal was duly appointed on January 13 1959 to the office of Executive Secretary for the term of Four Years from January 13 1959 and until his successor has been duly appointed and qualified Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term and during the time he continues therein or discharges any of the duties thereof then this obligation shall be void otherwise it shall remain in force Mr Charles F Swint is bonded as Bookkeeper in the Executive Depart ment of 1000000 with the Maryland Casualty Company bond number 859092 dated February 2 1959 The condition of this bond is as follows Now if the said Charles F Swint shall faithfully discharge all the duties of said office of Bookkeeper in the Executive Department State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be of full force In order to comply with provisions of Code Section 89806 bond of Mr Swint should be corrected so as to include as a condition of the obligation of the bond the faithful accounting for all moneys coming into his hands as well as the faithful performance of duties Also the clause or discharges any of the duties thereof should be clarified so as to show that its meaning is during the time he discharges any of the duties of the office Books and records of the Governors Office were found in good condition all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and the staff of the Executive Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year343 DEPARTMENT OF HIGHWAYS344 STATE HIGHWAY DEPARTMENT OF GEORGIA RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 5779500107 Budget Balancing Adjustments 6 575 594 00 Revenues Retained Grants from U S Government 26 017136 71 Grants from Counties and Cities 5994212 Miscellaneous Sales Rents Participation 225127961 Transfer Other Spending Units 29 984 06 Total Income Receipts 9266896945 NONINCOME Private Trust Funds 107300000 CASH BALANCES JULY 1st Budget Funds 4807158398 Sinking Fund 10000 Private Trust Funds 5050000 Total14186415343 1959 57 795 001 07 3 112 206 02 43 581 383 76 20000 2 822 188 62 35 148 79 107 275 830 68 2 174 000 00 45 150 926 30 10000 21 000 00 154 621 856 98345 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS 1958 1959 EXPENSE Personal Services 938916752 Travel 43274012 Supplies Materials 346936996 Communication 142 836 01 Heat Light Power Water 4950945 Publications Printing 5844955 Repairs 95861147 RentsRegular 11721105 RentsBridge Building Authority 2 425 965 00 RentsRural Roads Authority 657583359 RentsState Office Building Authority 457 518 83 Insurance 2128 53 Indemnities 17841754 Pensions Benefits 81081182 Miscellaneous 179946748 Total Expense Payments 2326910296 10 041 289 39 429 346 45 2 502 825 69 145 040 27 58 156 54 81 623 84 742 051 06 127 354 15 2 559 666 25 7 659 171 97 352 258 00 36 935 02 181 453 07 750 773 58 2 152 080 22 23 515 865 06 OUTLAYS Lands Improvements Personal Services 894115582 Travel 67382819 Supplies Materials 178716437 Communication 24 555 04 Heat Light Power Water 648491 Publications Printing 65580 Repairs 24486545 Rents 2678749 Pension Benefits 59454394 Contracts 5640622429 Miscellaneous 182836487 Equipment 178589400 Total Outlay Payments 7232052417 NONCOST Private Trust Funds 110250000 CASH BALANCES JUNE 30th Budget Funds 4515092630 Sinking Fund 10000 Private Trust Funds 2100000 Total 14186415343 9 218 581 58 725 329 01 1 426 848 53 28 722 82 8 038 21 446 71 189 876 00 24 285 83 629 601 32 75 010 618 00 2 186 119 51 978 015 87 90 426 483 39 2 094 000 00 38 484 408 53 10000 101 000 00 15462185698346 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS BUDGET FUNDS AVAILABLE CASH In Banks or in Transit Petty Cash Accounts In State Treasury 36 514 928 75 6 500 00 1 962 979 78 38 484 408 53 RECEIVABLES Due from U S Govern ment Vouchers in transit Accounts Receivable OTHER ASSETS In ventories Supplies Materials UndistributedSign Shop SINKING FUND Available Cash 11 782 749 40 14 659 37 324 674 13 109 639 67 50 716 131 10 10000 PRIVATE TRUST OR AGENCY FUNDS AVAILABLE CASH Contractors Deposits Annuity Savings Fund Ret Social Security Fund CAPITAL INVESTMENTS Land Buildings Equipment Motor Vehicles 121212434 Tractors 17173409 Mowing Equipment 2102260 Graders 41182555 Other Road Equipment 974 899 31 Office Equipment 81988435 Engineering Equipment 408 95510 Laboratory Equipment 236 66310 Shop Equipment 8991804 Radio Equipment 119 020 89 Airplane 4228114 101 000 00 55 378 49 7771531 234 093 80 588 287 14 2 884 284 53 4 508 328 51 7 980 900 18347 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS Contd CAPITAL INVESTMENTS Contd Roads and Bridges Completed Projects 66056609702 Payments on Uncom pleted Projects to June 30 1959 189 440 06818 850 006 165 20 857 987 065 38 90893739028 LIABILITIES RESERVES SURPLUS BUDGET FUNDS CASH LIABILITIES Accounts Payable Purchase Orders Outstanding 5665 1 328 982 65 1 328 926 00 ALLOTMENTS TO COMPLETE CONSTRUCTION State and Federal Aid Contracts 11658332064 Less Federal and Other Participation 88 313 847 50 100 State Fund Contracts 100 State Forces Construction State Post Road Contracts State Part Engineering ServicesAuthorities 28 269 473 14 972 220 50 486 726 05 2 016 702 09 1 175 228 39 32 920 350 17 UNRECORDED COMMITMENTS State Funds Schedule Page 120 3 830 407 58 ALLOTMENT BALANCES Special Maintenance 12926926 Surveys 156374572 Less Federal Participation 158638207 Rentals State Bridge Bldg Authority 62208800 State Office Bldg Authority 88 064 50 816 785 41348 STATE HIGHWAY DEPARTMENT OF GEORGIA CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS Contd BUDGET FUNDS Contd APPROPRIATION BALANCES For Matching Federal Aid All Construction All Maintenance All Administration Compensation Claims Highway Planning Survey RESERVES Machinery Replacement Account Unpaid Cancelled Checks Emergency Fund Building and Equipment For Claims State Forces For Inventories Supplies and Doubtful Accounts Petty Cash Advances For Matching Federal Aid 3 625 022 40 2 521 394 78 991 187 32 379 067 38 50 911 82 7 805 28 32 173 22 16 596 15 339 808 92 268 626 19 1 088 615 53 448 973 17 6 500 00 2 042 979 78 7 575 388 98 4 244 272 96 50 716 131 10 SINKING FUND For Unpresented Highway Refunding Certificates 10000 PRIVATE TRUST OR AGENCY FUNDS Contractors Deposits 10100000 Annuity Savings Fund Retirement 55 378 49 Social Security Fund OASI 7771531 234 093 80 CAPITAL INVESTMENTS Surplus Invested in Plant and Equipment Surplus Invested in Roads and Bridges 7 908 90018 850 006 165 20 857 987 065 38 908 937 390 28349 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY FINANCIAL CONDITION The State Highway Department of Georgia ended the fiscal year on June 30 1959 with cash and currently realizable assets of 5071613110 consisting of 3651492875 cash in banks and in transit 196297978 in the State Treasury 650000 employees petty cash 1178274940 vouchers in transit due from the United States Government 1465937 accounts receivable and 43431380 in inventories and other assets These funds were sufficient to liquidate every known obligation of the Department on this date and provide appropriations and reserves including the State matching funds for all existing Federal programs as follows ALLOTMENTS TO COMPLETE CONSTRUCTION Active Contracts 3292035017 Unrecorded Commitments 383040758 36 750 757 75 ALLOTMENT BALANCES Surveys and Maintenance Allotments 816 78541 APPROPRIATION BALANCES Funds which had been appropriated to and held by the Department on June 30 1959 but which had not been allot ted for construction maintenance administration etc ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING RESERVES For Matching Federal Aid For Machinery Replacement For Unpaid checks cancelled For Emergency Fund For Buildings and Equipment For Claims State Forces For Petty Cash Account For Doubtful Assets and Inventories 2 042 979 78 32173 22 16 59615 339 808 92 268 62619 1 088 615 53 6 500 00 448 973 17 7 575 388 1 328 926 00 4 244 272 96 50 71613110 Federal Funds which had been authorized and appropriated but against which no contracts had been made at June 30 1959 amounted to 3658850289 distributed as follows350 STATE HIGHWAY DEPARTMENT OF GEORGIA Federal AidPrimary 50677118 Federal AidSecondary 3 654 47 Federal AidUrban Highways 3 797802 49 Federal AidInterState Systems 6040 5972176 Federal AidInterState Systems 9010 32053167 35 Federal AidEmergency Fund 143196 Federal AidEmergency Fund Advance 47732 36 588 502 89 These funds are not reflected in the Balance Sheet but are set up on the books of the Department in appropriate accounts at the beginning of the succeeding fiscal year as revenue estimated to be available for participation on construction contracts On June 30 1959 a Sinking Fund of 10000 had been provided for paying an unpresented 1940 Refunding Certificate of Indebtedness Private Trust and Agency Funds held on June 30 1959 amounted to 23409380 made up of deposits made by contractors of 10100000 and funds for remittance to Retirement Board for Employees Retirement and Social Security contributions of 13309380 Capital Investments of the Highway Department at the close of the fiscal year on June 30 1959 were Land 58828714 Buildings 288428453 Equipment 450832851 Roads and Bridges 85 006165 20 Total 85798706538 The investment in roads and bridges represents the amount that has been expended for construction since the beginning of the Department in 1917 through June 30 1959 including payments made on both open and closed projects without provision for depreciation Also the capital invest ment accounts have not been credited with roads and bridges taken out of the State Highway System in XJ S Government lake areas and army camps Schedule in the report summarizes construction cost of roads and bridges by years beginning with the fiscal year ended June 30 1942 and with accu mulated total for the period from beginning of construction in 1917 through June 30 1941351 STATE HIGHWAY DEPARTMENT OF GEORGIA AVAILABLE INCOME AND OPERATING COSTS The amount of State appropriated funds provided through budget appro vals for the fiscal year ended June 30 1959 was 16090720709 The several appropriations reflecting the amount appropriated by the General Assembly and the additional allotments from the State Emergency Fund to meet expenditures approved on budgets as provided by law are detailed in the unit report In addition to the 5090720709 provided as the current years appro priations 4358138376 was received from the U S Government 4109329 from counties cities railroads and others for participation on projects 251238481 from the Georgia Rural Roads Authority 25556233 from the State Bridge Building Authority for engineering services 1334819 from junk sales and other sources and 325641 transfer from the Depart ment of Defense for radio equipment making total receipts for the year 10731423588 From the 10731423588 received 3840520 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 10727583068 The 10727583068 net income and the 4515092630 cash balance on hand at the beginning of the fiscal year made a total of 15242675698 available to cover the expense of operating the Highway Department in the fiscal year ended June 30 1959 2351586506 of the available funds was expended in the year for ad ministration highwa planning and maintenance 8931213852 for con struction and surveys and 111434487 for land buildings and equipment and 3848440853 remained on hand June 30 1959 the end of the fiscal year Expenditures are detailed more fully in schedules on following pages of the within report The 3848440853 cash balance 1178274940 vouchers in transit to the U S Government and 44897317 in other assets represent the currently realizable assets of the Department on June 30 1959 and the total of 5071613110 is sufficient to liquidate all known obligations of the Depart ment and provide allotments and reserves as already referred to in the first paragraph of this summary Funds allotted for Grants to Counties for Maintenance of Secondary Roads by Legislative Acts are paid through the State Treasury and are reported under separate cover352 STATE HIGHWAY DEPARTMENT OF GEORGIA COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 Administration 2 675 83551 Highway Planning 878758 63 Maintenance 1996127092 Surveys 519338376 Construction 8411875476 Land Buildings 13632900 Equipment 97801587 Totals 11394234845 1958 1 924 758 87 763 976 74 20 580 367 35 5105 598 99 64 968 440 31 460 590 87 1 785 894 00 1957 1 871 929 29 620 250 28 16 377 601 56 3 486 560 49 46 097 076 73 480 440 89 1 673 093 04 9558962713 7060695228 BY OBJECT EXPENSE Personal Services 1004128939 9 Travel Expense 429 34645 Supplies Materials 250282569 3 Repairs 74205106 Rents Regular 12735415 State Off Bldg Auth 35225800 State Bridge Bldg Auth 255966625 2 Rural Roads Auth 765917197 6 Indemnities 181 45307 Pensions Ret and Soc Sec 75077358 Payments to Contractors Other Expense 183032455 1 Total Exp PaymentsS 23 515 865 06 23 389 167 52 432 74012 469 369 96 958 611 47 117 211 05 457 518 83 425 965 00 575 83359 178 417 54 810 811 82 54654394 8 236 411 15 420 491 36 3087164 45 858 051 24 78 356 01 352 258 00 2 425 96500 3 724 971 23 186 774 21 516 639 70 50 000 00 1 067 301 22 269102 96 18 869 78113353 STATE HIGHWAY DEPARTMENT OF GEORGIA YEAR ENDED JUNE 30 1969 1958 1957 BY OBJECT Contd OUTLAY Roads Land Buildings and Improvements Personal Services 9 218 581 58 8 941155 82 7 490 91316 Travel Expense 72532901 67382819 63808591 Supplies Materials 142684853 178716437 227458476 Repairs 18987600 24486545 22581507 Pensions Ret and Soc Sec 62960132 59454394 44817734 Contracts Roads Bridges 7487730590 5600203893 3724427864 Land 569700 9383566 2765000 Buildings 12761510 31034970 34696253 Equipment 97801587 178589400 167309304 Other Outlay 224761308 188684811 136761070 Total Outlay Payments 9042648339 7232052417 5173717115 Total Cost Payments 11394234845 9558962713 7060695228 Number of Employees on Payroll at end of Payroll Period 61559 4075 4458 4260 CONSTRUCTION ALLOTMENTS In the following pages of the within report is a schedule of construction allotments by counties from the beginning of the Highway Department through June 30 1959 showing State Funds Federal Funds and other funds participating and the total allotments The total allotted for construction in all the counties for the period ended June 30 1959 was 97143338562 of which 85000616520 has actually been paid on open and closed projects 12125015161 is the cost to complete construction in progress and 17706881 encumbrances to be ap plied as liquidated CONSTRUCTION CONTRACTS All recorded construction contracts and commitments awarded by the Highway Department during the fiscal year ended June 30 1959 are listed in schedules showing project number county class of contract name of contractor and amount and these contracts are summarized in following pages354 STATE HIGHWAY DEPARTMENT OF GEORGIA STATE BRIDGE BUILDING AUTHORITY The State Bridge Building Authority was created by Legislative Act approved March 25 1953 and the activities of this Authority to June 30 1959 are reported under separate cover Act of the General Assembly approved February 3 1959 amends the Legislative Act of March 25 1953 and will be referred to in the report cover ing audit of the State Bridge Building Authority STATE TOLL BRIDGE AUTHORITY The JanuaryFebruary 1953 Session of the General Assembly also created the State Toll Bridge Authority and the activities in the accounts of this Agency in the fiscal year ended June 30 1959 are reported under separate cover RURAL ROADS AUTHORITY The Rural Roads Authority was created by Act of the General Assembly approved February 8 1955 and amended by Legislative Act of February 3 1959 and the activities of this Agency to June 30 1959 are reported under separate cover GENERAL The three members of the State Highway Board serving on June 30 1959 under provisions of Legislative Act approved February 2 1950 were Hon Jim L Gillis Sr of Soperton Chairman From Southern Highway District Hon Willis N Harden of Gainesville Member From Northern Highway District Hon Robert H Jordan Sr of Talbotton Member From Central Highway District The three members of the Highway Board are bonded in the amount of 5000000 each as provided by law Bonds are listed as follows Bond of Jim L Gillis Sr is written by the United States Fidelity and Guaranty Company dated January 13 1959 for 5000000 and the condi tion of the obligation is as follows Now therefore the condition of this obligation is such that whereas the above bound Jim L Gillis Sr was on the 13th day of January 1959 appointed Member and Chairman of State Highway Board of Georgia for term ending on the 13th day of January 1961355 STATE HIGHWAY DEPARTMENT OF GEORGIA Now should the said Jim L Gillis Sr well and faithfully discharge the duties of said office of Member and Chairman of State Highway Board of Georgia encumbered upon him by reason of such office during the term he continues therein and that he shall faithfully pay over and account for all funds coming into his hands by virtue of said office then the above bond is void otherwise to be in full force and effect Willis N Harden is bonded for 5000000 with the Hartford Accident and fndemnity Company bond number 3413212 dated August 5 1959 with condition of obligation as follows The condition of the above obligation is such that Whereas the said Willis Neal Harden was on the 1st day of April 1959 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Willis Neal Harden shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully and honestly account for all monies fees securities and other property that may come into his possession custody or con trol by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein and it is understood and agreed that the provisions of Section 89418 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifi cally set forth herein then in such event this bond to be void otherwise to remain in full force and effect Bond of Robert H Jordan is written by the Hartford Accident and Indemnity Company number 3413210 dated June 29 1959 for 5000000 and condition of obligation is as follows The condition of the above obligation is such that Whereas the said Robert Henry Jordan Sr was on the 1st day of April 1959 appointed to the office of Member of the State Highway Board of the State of Georgia in and for the State of Georgia Now therefore if the said Robert Henry Jordan Sr shall faithfully and impartially discharge all and singular the duties required of him in his official capacity as Member of the State Highway Board of the State of Georgia and which may be required by the Constitution and the law and shall faithfully account for all monies and fees coming356 STATE HIGHWAY DEPARTMENT OF GEORGIA into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office during the time he continues therein or dis charges any of the duties thereof then the above bond to be void otherwise to be of full force and effect Act of the General Assembly approved February 2 1950 Senate Bill No 34 Georgia Laws 1950 page 66 provides that the Treasurer of the State Highway Department shall be appointed by a majority of the State Highway Board Legislative Act of February 2 1950 further provides that Imme diately upon the appointment and qualification of the Treasurer of the State Highway Department he shall enter upon his duties which shall be to receive and receipt for all funds from all sources to which the State Highway Depart ment is entitled and to perform such other duties as may be required of him by the Chairman of the State Highway Board Benton Odom is bonded as Treasurer of the State Highway Department of Georgia for 10000000 with the Maryland Casualty Company Bond is dated February 28 1950 and condition of the obligation is as follows Whereas the above named Principal has been duly appointed to the office of Treasurer State Highway Department of Georgia for an indefinite term of office beginning on the 28th day of February 1950 Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obliga tion shall be void otherwise it shall remain in force Employees of the State Highway Department of Georgia are under Public Employees Blanket Bond number F168301 dated November 26 1958 effective beginning November 26 1958 Limit of liability is 10000000 under Insuring Agreement 1Honesty Blanket Bond Coverage as follows Loss sustained by the Insured through any fraudulent or dishonest act or acts committed by any of the Employees acting alone or in collusion with others during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 1 Other bonds held by the State Highway Department and presented for examination are listed as follows M L Shadburn State Highway Engineer Employees Liability Assurance CorpF167325 10000000357 STATE HIGHWAY DEPARTMENT OF GEORGIA C W Leftwich State Highway Construction Engineer Aetna Casualty Surety Co llS2222310000000 J O Bacon State Highway Maintenance Engineer Aetna Casualty Surety Co llS22229 10000000 H H Huckaba Asst State Highway Engineer National Surety Corp 40333390 5000000 J W Wade Asst State Highway Engineer Hartford Accident Indemnity Co 33334389 5000000 V W Smith Sr Asst State Highway Engineer Hartford Accident Indemnity Co 33334390 5000000 T D Spence State Highway Office Engineer Hartford Accident Indemnity Co 3334615 5000000 C A Curtis State Highway RW Engineer U S Casualty Company 50649 10000000 W F Worsham Highway RW Engineer U S Casualty Company 50648 5000000 Gainesville Division J N Richardson Field Division Engineer Fidelity Casualty Co of N YF95209 5000000 Ralph G Holland Asst Field Div Engineer Fidelity Casualty Co of N Y F95210 5000000 H D Loach Asst Field Div Engineer Fidelity Casualty Co of N YF95211 5000000 Roger H Brown Asst Field Div Engineer Fidelity Casualty Co of N Y F95212 5000000 W H Boyd Asst Field Div Engineer Fidelity Casualty Co of N YF95213 5000000 Frank A Nichols Asst Field Div Engineer Firemans Fund Indemnity Co 4026720 5000000 Thomas S Moss Asst Field Div Engineer Firemans Fund Indemnity Co 4026721 5000000 John W Lilly Asst Field Div Engineer Firemans Fund Indemnity Co 4026719 5000000358 STATE HIGHWAY DEPARTMENT OF GEORGIA Gainesville DivisionContinued W J Clarke Asst Field Div Engineer Employers Liability Assn Corp 168330 5000000 L P Stapleton Asst Field Div Engineer Employers Liability Assn Corp 168329 5000000 George F DeLong Asst Field Div Engineer Firemans Fund Indemnity Co 4026717 5000000 Tennille Division Marion Patrick Field Div Engineer Royal Indemnity Co 286704 5000000 H A Groves Asst Field Div Engineer Royal Indemnity Co 286705 5000000 A P White Sr Asst Field Div Engineer Royal Indemnity Co 286706 5000000 J K Wright Asst Field Div Engineer Royal Indemnity Co 286707 5000000 Geo B Jones Asst Field Div Engineer Fidelity Deposit Co of Maryland 5472668 5000000 Wm H McWhorter Asst Field Div Engineer Fidelity Deposit Co of Maryland 5472674 5000000 John Smithwick Asst Field Div Engineer Fidelity Deposit Co of Maryland 5491156 5000000 Thomaston Division J C Collins Field Division Engineer Royal Indemnity Co 287033 5000000 Ray B Ansley Asst Field Div Engineer Royal Indemnity Co 287034 5000000 John S Reid Asst Field Div Engineer Firemans Fund Insurance Co 4036820 5000000 C Pope Asst Field Div Engineer U S Fidelity Guaranty Co 2321807108258 5000000 S L Richardson Asst Field Div Engineer U S Fidelity Guaranty Co 2321807108158 5000000359 STATE HIGHWAY DEPARTMENT OF GEORGIA Thomaston DivisionCContinued J Y Stribling Asst Field Div Engineer Travelers Indemnity Co 669797 5000000 J B McLaughlin Asst Field Div Engineer Aetna Insurance Co S416999 5000000 Harry B Reeves Asst Field Div Engineer Aetna Casualty Surety Co 1 lS24071 5000000 C L Gregory Asst Field Div Engineer Firemans Fund Ind Co 4026713 5000000 Tifton Division Earl Olson Field Division Engineer New Amsterdam Casualty Co 275031 5000000 Ivan H Mann Asst Field Div Engineer Travelers Indemnity Co 669795 5000000 David B Baker Asst Field Div Engineer Travelers Indemnity Co 669793 5000000 A L Coker Asst Field Div Engineer Travelers Indemnity Co 669796 5000000 M G Driskell Asst Field Div Engineer Travelers Indemnity Co 669794 5000000 J W Humber Jr Asst Field Div Engineer Travelers Indemnity Co 669791 5000000 C L McMullen Asst Field Div Engineer Travelers Indemnity Co 669792 5000000 Jesup Division C S Fain Field Division Engineer Aetna Casualty Surety Co llS24502 5000000 Chas B Cone Asst Field Div Engineer National Surety Corp 4033610 5000000 E W Ellis Asst Field Div Engineer National Surety Corp 4033656 5000000 Auvergne dAntignac Asst Field Div Engineer Hartford Accident Ind Co 3387976 5000000360 STATE HIGHWAY DEPARTMENT OF GEORGIA Jesup DivisionContinued Willie Branan Asst Field Div Engineer Royal Indemnity Co 287038 5000000 E D ODell Asst Field Div Engineer Royal Indemnity Co 287039 5000000 J H Eve Jr Asst Field Div Engineer Royal Indemnity Co 287041 5000000 Books and records of the Highway Departments Accounting Division kept under the supervision of the Treasurer of the Highway Department were found in good condition All receipts disclosed by examination were traced into the Departments bank accounts and the accounts were reconciled with amounts shown by the banks as being on deposit June 30 1959 Expenditures are supported by vouchers on file in the Treasurers office of the Highway Department However the vouchers covering construction andor maintenance of roads and bridges are based on certifications by engineers as to work performed and materials used and the State Auditor has no way of knowing whether or not these certifications are correct Adjustments authorized and which are to be made in salaries of Highway Board Members under provisions of Legislative Act of March 12 1953 fixing salaries of certain State officials as amended by Act of the General Assembly approved February 21 1957 are summarized on pages 239 to 241 of the unit report In previous audit report for the fiscal year ended June 30 1958 attention was called to work sheets and information on file in the office of the State Auditor and available to any citizen who cared to review them covering certain projects listed in the Summary of audit report for fiscal year ended June 30 1958 Certain of the items listed in the report for the year ended June 30 1958 were in the hands of the States Attorney General for investi gation and proper legal action Appreciation is expressed to the officials and staff of the Highway Depart ment for the cooperation and assistance given the State Auditors office during this examination and throughout the year361 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK Depository Bonds Balances Thousands BUDGET Atlanta Abbeville Adairsville Adel Alamo Alapaha Albany Allentown Alma Americus Arlington Ashburn FUNDS Bank of Georgia 40000000 C S National Bank Regular Account 60000000 Mitchell Street Office 20000000 C S BankBuckhead Office 20000000 C S BankCampbellton Plaza 5000000 C S BankMoreland Ave 2500000 First National Bank Regular Account 19 70443 Payroll Account 6 545 03 Transfer Account 91684447 Fulton National Bank Regular Account 239852873 AddState Check in Transit 8000000 Project Account 14525440 Candler Bldg Office 10372684 Decatur Office 15000000 Peachtree Road Office 10000000 Ponce de Leon Plaza Branch 250 000 00 West End Branch 15000000 South Side Atlanta Bank 300 000 00 Trust Company of Georgia Regular Account 39617320 Highway Planning Survey 57 076 31 Buckhead Office 15000000 East Atlanta Office 10000000 Abbeville State Bank 25 000 00 The Bank of Adairsville 2500000 Adel Banking Co 5000000 Wheeler County State Bank 150 000 00 Bank of Alapaha 10000000 The Bank of Albany 40000000 The C S Bank of Albany 10000000 The First State Bank of Albany 25 000 00 Four County Bank 10000000 The Alma Exchange Bank 10000000 Citizens State Bank 10000000 Citizens Bank of Americus 250 000 00 Bank of Commerce 250 000 00 Bostwick Banking Company 150 000 00 The Ashburn Bank 15000000 The Citizens Bank 2500000 500 2352 x x 400 100 25 6250 x x x 4000 x x x X X X X X 350 1000 x X X X 25 100 50 130 100 400 200 25 100 150 100 260 252 150 200 67352 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK BUDGET FUNDS Contd Athens Hubert State Bank The National Bank of Athens The C S Natl Bank Augusta Augusta C S Natl Bank The C S Natl Bank Georgia Railroad Bank Trust Co Ga R R Bk Tr Co Walton Way Br Richmond County Bank Realty Savings Bank Avondale Est The C S DeKalb Bank BainbridgeCitizens Bank and Trust Co First State Natl Bank Ball Ground Citizens Bank Barnesville First National Bank Baxley The Baxley State Bank Blairsville Union County Bank Blakely Bank of Early Blue Ridge Braselton Bremen Brookhaven Brunswick Buchanan Buena Vista Buford Butler Cairo Camilla Canton Carrollton Cartersville Chatsworth Clarkesville Claxton Cleveland Cochran College Park Fannin County Bank Braselton Banking Company Commercial Exchange Bank DeKalb National Bank The First National Bank The State Bank Trust Co Haralson County Bank The Buena Vista Loan Savings Bk Buford Commercial Bank Citizens State Bank Cairo Banking Company Citizens Bank The Bank of Camilla Planters Citizens Bank Etowah Bank The Peoples Bank West Georgia National Bank First National Bank The Cohutta Banking Company Habersham Bank The Claxton Bank The Tippins Banking Co The Peoples Bank The Cook Banking Co The State Bank of Cochran Bank of College Park Depository Bonds Balances Thousands 75 000 00 125 000 00 100 000 00 100 000 00 100 000 00 200 000 00 25 000 00 125 000 00 50 000 00 25 000 00 200 000 00 200 000 00 100 000 00 50 000 00 50 000 00 25 000 00 25 000 00 100 000 00 140 000 00 50 000 00 25 000 00 100 000 00 100 000 00 25 000 00 300 000 00 100 000 00 150 000 00 50 000 00 50 000 00 388 000 00 210 000 00 50 000 00 50 000 00 200 000 00 125 000 00 25 000 00 100 000 00 125 000 00 50 000 00 5000000 175 000 00 200 000 00 100 000 00 75 150 x 125 x 255 x 150 125 100 300 300 125 51 50 25 25 111 140 75 85 100 105 50 300 200 150 100 107 388 210 50 50 210 150 32 100 125 50 50 250 200 100363 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK BUDGET FUNDS Contd Columbus The Columbus Bank Trust Co Trie First Natl Bank of Columbus The Fourth Natl Bank Colquitt The Citizens Bank ComerThe Merchants Farmers Bank Commerce First National Bank Northeastern Banking Co ConyersThe Bank of Rockdale CoolidgeFarmers and Merchants Bank CorneliaCornelia Bank First National Bank CrawfordvilleThe Peoples Bank CummingBank of Cumming DahlonegaBank of Dahlonega DaltonThe Bank of Dalton The Hardwick Bank Trust Co The First National Bank DanielsvilleBank of Danielsville DarienThe Darien Bank DawsonThe Bank of Dawson The Bank of Terrell DawsonvilleDawson County Bank DecaturThe Glenwood National Bank Doerun Toney Brothers Bank DonalsonvilleCommercial State Bank Merchants Farmers Bank DouglasCoffee County Bank The Farmers Bank DouglasvilleCommercial Bank DublinThe C S Bank of Dublin The Farmers Merchants Bank The Morris State Bank DudleyBank of Dudley East Point Bank of Fulton County Citizens Southern Bank EatontonThe Farmers Merchants Bank The Peoples Bank EdisonThe Bank of Edison ElbertonThe First National Bank Granite City Bank EllavilleThe Bank of Ellaville EllijayThe Bank of Ellijay Emory UnivCitizens Southern Emory Bank FayettevilleFarmers Merchants Bank Depository Bonds Balances Thousands 75 000 00 100 200 000 00 250 75 000 00 80 200 000 00 200 50 000 00 50 100 000 00 100 200 000 00 200 200 000 00 200 25 000 00 25 50 00000 50 10 000 00 10 50 000 00 80 100 000 00 100 50 000 00 50 50 000 00 100 200 000 00 255 50 000 00 125 50 000 00 80 25 000 00 30 250 000 00 275 200 000 00 200 50 000 00 25 300 000 00 300 25000 00 25 50 000 00 50 250 000 00 250 75 000 00 175 100 000 00 150 50 000 00 52 50 00000 100 75 000 00 75 50 000 00 50 100 000 00 100 250 000 00 250 100 000 00 125 50 000 00 100 50 00000 53 100 000 00 100 150 000 00 150 150 000 00 1545 150 000 00 150 50 000 00 50 250 000 00 250 250 000 00 255 364 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK Depository Bonds Balances Thousands BUDGET FUNDS Contd FinleysonBank of Finleyson 2500000 FitzgeraldThe First State Bank 15000000 The National Bank of Fitzgerald 5000000 Forest Park The Bank of Forest Park 15000000 Forsyth The Citizens Bank of Forsyth 15000000 Farmers Bank 25000000 The Monroe County Bank 7500000 Fort GamesFort Games Banking Co 5000000 GainesvilleThe Citizens Bank 25000000 First National Bank 20000000 Gainesville National Bank 10000000 GibsonBank of Gibson 20000000 GlennvilleCitizens Bank 10000000 Glennville Bank 15000000 GordonThe Gordon Bank GrayThe Bank of Gray GreensboroThe Bank of Greensboro Citizens Bank GreenvilleGreenville Banking Co GriffinCommercial Bank Trust Co HaddockJones County Bank HahiraCommercial Banking Co HapevilleThe Citizens Bank 25000000 HarlemBank of Columbia County 10000000 HartwellCitizens Banking Co 7500000 HawkinsvilleThe Planters Bank 5000000 The Pulaski Banking Co 15000000 HiawasseeThe Bank of Hiawassee 2500000 HinesvilleThe Hinesville Bank 10000000 IrwintonWilkinson County Bank 2500000 jasperJasper Banking Co 10000000 JeffersonFirst National Bank 5000000 jesupAmerican National Bank 7500000 Wayne State Bank 7500000 JonesboroBank of Jonesboro 15000000 LaGrangeC S Bank of LaGrange 5000000 LaGrange Banking Co 15000000 LavoniaNortheast Georgia Bank 30000000 LawrencevilleBrand Banking Co 2500000 First National Bank 15000000 LeesburgThe State Bank of Leesburg 10000000 LenoxThe Bank of Lenox 2500000 LexingtonThe Citizens Banking Co 2500000 25 00000 135 00000 7500000 150 000 00 25 000 00 50 000 00 60 000 00 25 000 00 25 150 100 150 150 250 125 505 250 225 100 200 100 150 25 135 75 150 50 50 60 25 250 125 75 50 185 25 100 25 100 50 x 75 200 150 150 325 35 151 100 25 25365 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK BUDGET FUNDS Contd LincolntonThe Farmers State Bank LithoniaThe Peoples Bank LouisvilleFirst National Bank Lumber CityBank of Lumber City LuthersvilleLuthersville Banking Co LyonsThe Peoples Bank McDonoughFirst National Bank McRaeThe Merchants Citizens Bank MaconThe C S National Bank First National Bank Tr Co The C S Natl Bk Ingleside MadisonThe Bank of Madison Man Chester The Bank of Manchester Farmers Merchants Bank MansfieldBank of Mansfield MariettaThe Cobb Exchange Bank The First Natl Bank of Marietta The Marietta Commercial Bank MarshallvilleThe Citizens Bank The Georgia Banking Co MeigsThe Bank of Meigs MetterThe Metter Banking Co MidvilleThe Bank of Midville MilledgevilleThe Exchange Bank Merchants Farmers Bank Milledgeville Banking Co MolenaThe Bank of Molena MonroeThe Farmers Bank Montezuma Montezuma Banking Co MonticelloThe First National Bank The Farmers National Bank MoultrieMoultrie National Bank Moultrie Banking Company MountVernon Mount Vernon Bank NashvilleCitizens Bank The United Banking Co NewnanC S Newnan Bank Manufacturers National Bank NewtonBaker County Bank NicholsNichols State Bank NorcrossThe Bank of Norcross OcillaThe First State Bank The Bank of Ocilla Depository Bonds Balances Thousands 50 000 00 50 50 000 00 100 10 000 00 335 25 000 00 25 25 000 00 25 75 000 00 75 200 000 00 200 100 000 00 100 500 000 00 X 400 000 00 400 100 000 00 X 50 000 00 50 200 000 00 200 75 000 00 80 25 000 00 25 100 000 00 100 100 000 00 100 200 000 00 250 50 000 00 50 50 000 00 50 50 000 00 50 25 000 00 25 25 000 00 30 150 000 00 200 100 000 00 175 25 000 00 25 15 000 00 165 50 000 00 50 300 000 00 300 50 000 00 60 50 000 00 50 250 000 00 250 250 000 00 500 100 000 00 100 50 000 00 55 75 000 00 75 100 000 00 200 250 000 00 286 150 000 00 150 25 000 00 25 25 000 00 25 50 000 00 75 50 000 00 50 306 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK BUDGET FUNDS Contd OglethorpeBank of Oglethorpe PattersonThe Patterson Bank PearsonThe Citizens Exchange Bank PelhamPelham Banking Co The Farmers Bank of Pelham PerryThe Perry Loan Savings Bank Pine MountainFarmers Merchants Bank PittsPitts Banking Co QuitmanBank of Quitman The Citizens National Bank ReidsvilleThe Tattnall Bank RentzThe Rentz Banking Co ReynoldsThe Citizens State Bank RhineWilliams Banking Co RichlandThe Richland Banking Co RinggoldBank of Ringgold RobertaThe Crawford County Bank RochelleRochelle State Bank RockmartThe Rockmart Bank RomeFirst National Bank The National City Bank Rome Bank Trust Co RoswellThe Roswell Bank RutledgeBank of Rutledge St MarysSt Marys State Bank St Simons IsSt Simons State Bank SandersvilleGeo D Warthen Bank SardisThe Bank of Sardis SavannahAtlantic Savings Trust Co C S National Bank Liberty Natl Bank Trust Co The Industrial Savings Bank Savannah Bank Trust Co The Ga State Savings Bank of S avannah Shady DaleThe Citizens Bank of Shady Dale Sharon The Bank of Sharon ShellmanFirst State Bank Social Circle The Social Circle Bank SopertonBank of Soperton SpartaBank of Hancock County StapletonBank of Stapleton Stone MtnThe Bank of Stone Mountain Depository Bonds Balances Thousands 75 100 00 1106 50 000 00 60 25 000 00 75 100 000 00 150 150 000 00 150 50 000 00 100 100 000 00 150 25 000 00 25 75 000 00 75 75 000 00 75 150 000 00 150 75 000 00 75 200 000 00 225 50 000 00 50 25 000 00 25 25 000 00 25 50 000 00 85 25 000 00 25 50 000 00 75 150 000 00 150 50 000 00 100 250 000 00 375 300 000 00 300 35 000 00 35 100 000 00 100 25 000 00 50 175 000 00 200 75 000 00 75 100 000 00 100 100 000 00 X 100 000 00 100 25 000 00 25 250 000 00 560 50 000 00 50 25 000 00 25 150 000 00 150 50 000 00 50 75 000 00 85 300 000 00 305 175 000 00 175 50 000 00 55 50 000 00 50 367 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK Depository Bonds Balances Thousands BUDGET FUNDS Contd SwainsboroCentral Bank The Citizens Bank SylvaniaBank of Screven County SylvesterSylvester Banking Co Bank of Worth County TalbottonThe Peoples Bank TallapoosaThe West Ga Bank of Tallapoosa TaylorsvilleThe Bank of Taylorsville TennilleThe Tennille Banking Co ThomastonBank of Upson ThomasvilleCommercial Bank ThomsonFirst National Bank TiftonBank of Tifton Citizens Bank of Tifton Farmers Bank ToccoaBank of Toccoa Citizens Bank of Toccoa TrentonThe Bank of Dade TuckerBank of Tucker Twin CityThe Durden Banking Co Inc Union Point Bank of Union Point The Farmers Bank of Union Point ValdostaC S National Bank The First National Bank The First State Bank VidaliaVidalia Banking Co The Darby Banking Co Inc ViennaCitizens Bank Villa RicaThe Bank of Villa Rica WadleyBank of Wadley Warner RobinsThe Citizens State Bank The Bank of Warner Robins WarrentonCitizens Bank Washington The Washington Loan and Banking Co The Farmers Merchants Bank WaycrossThe Southern Bank First National Bank WaynesboroBank of Waynesboro First National Bank West PointFirst National Bank WillacoocheeThe Peoples Bank WinderBank of Barrow 100 000 00 200 000 00 50 000 00 125 000 00 10 000 00 150 000 00 50 000 00 75 000 00 75 000 00 250 000 00 100 000 00 75 000 00 175 000 00 150 000 00 150 000 00 100 000 00 100 000 00 25 000 00 25 000 00 35 000 00 50 000 00 75 000 00 200 000 00 85000 00 225 000 00 150 00000 50 000 00 50 000 00 50 000 00 40 000 00 100 000 00 300 000 00 150 000 00 25 000 00 125 000 00 100 000 00 100 000 00 300 000 00 300 000 00 50 000 00 25 000 00 160 000 00 100 200 50 125 50 150 105 75 100 250 100 100 190 150 150 150 100 25 25 35 50 100 x 85 225 150 50 50 50 50 150 300 150 25 130 100 200 310 301 100 25 160368 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF BANK BALANCES JUNE 30 1959 LOCATION NAME OF BANK Depository Bonds Balances Thousands BUDGET FUNDS Contd WoodbineThe Camden County State Bank WoodburyWoodbury Banking Co WoodstockBank of Woodstock WrightsvilleThe Bank of Wrightsville The Exchange Bank of Wrightsville ZebulonBank of Zebulon 50 000 00 25 000 00 40 000 00 75 000 00 100 000 00 15 000 00 Total Banks3651195341 Add Check in Transit Department of Defense 2 975 34 80 100 40 75 100 25 Total3651492875 SINKING FUND Refunding Certificate Account Fulton National Bank 10000 TRUST FUND ACCOUNTS Contractors Deposit Account First National Bank Employees Retirement Fund Annuity Savings Fulton National Bank Social Security Fund Fulton National Bank 101 000 00 55 378 49 77 715 31 36 749 122 55 x Branch Account covered with Main Account for this Bank369 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1959 PURCHASE PRICE BAKER COUNTY W E Jones 2 Acres of Land for Main Barn 40000 Lawyers Title Ins Corp Examination and Ins for W E JonesProp 19100 59100 BERRIEN COUNTY City of Alapaha 2 Acres of Land for Main Barn 28905 Lawyers Title Ins Corp Examination and Ins for Land purchased from City of Alapaha 11550 40455 DECATUR COUNTY Lawyers Title Ins Corp Examination and Ins on Land purchased from A H Zorn 25620 EMANUEL COUNTY O A Hall 2 Acres of Land for Main Barn 55000 Lawyers Title Ins Corp Examination and Ins on Land purchased from O A Hall 9085 64085 HARRIS COUNTY Joe Story i Acre of Land for Main Barn 10000 Lawyers Title Ins Corp Title Expenses on Joe Story Property 3975 13975 LIBERTY COUNTY Guarantee Title Ins Co Examination and Ins on purchase of Land from Gabe Wright et al 8760 Gabe Wright Albert Wright and Annie L Frazier 4015 AcresBorrow Pit 80300 89060370 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF LAND PURCHASES YEAR ENDED JUNE 30 1959 PURCHASE PRICE Contd LUMPKIN COUNTY Commissioners of Road and Revenue 1586 Acres of Land for Main Barn 100000 Lawyers Title Ins Corp Examination and Ins on property purchased from Y D Jones 20505 120505 MACON COUNTY Lawyers Title Ins Corp Examination and Ins on Property from City of Montezuma 11250 RICHMOND COUNTY Mrs Edna Kiser Carswell 654 Acres of Land 65400 Lawyers Title Ins Corp Examination and Ins on purchase of property from Mrs Edna Kiser Carswell 6500 71900 TIFT COUNTY Guarantee Title Ins Co 9296 Acres of Land from City of Tifton 360 00 TURNER COUNTY Lewis Covington 2 Acres of Land for Main Barn 30000 Guarantee Title Ins Co Examination and Ins on property purchased from Lewis Covington 7750 37750 Total Land Purchases 569700STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1959 371 Barn 109 35 Barn 175 79 Barn 9970 8076 AMERICUS Americus Wood Preserv Co Mtls for Maint Sheffield Hardware Co Materials for Maint Still Bldg Supply Co Materials for Maint Sumter Furn CoMaterials for Maint Barn ATLANTA Beck Gregg HardwareMaterials for Lab Bldg 37 84 Graves RefrigerationCooler and Pump for Lab Bldg 390 30 Randall BrosMaterial for Lab Bldg 10780 53594 AUGUSTA Howard Lbr CoMaterial for Maint Barn 1500 Norton Floyd L Lbr CoMat for Maint Barn 7225 8725 BAINBRIDGE Hydro GasHeater for R E Office 22304 BREMEN J B Warren FurnHeater for Office 2495 BUTLER Butler Sand Co Materials for Maint Barn 178 80 KingstonLbr CoMaterials for Maint Barn 75636 Personal ServicesLabor 902 76 Sheffield Hdw CoMaterials for Maint Barn 14106 Shiver Lbr CoMaterials for Maint Barn 29187 Still Bldg SupplyMaterials for Maint Barn 30990 258075 CARTERSVILLE Ins Claim on Cartersville Shop Exec Dept 1 875 00 Gene White Contr Co Construction of Div of Bldg 52 827 90 50 952 90 COLUMBUS Sheffield Hdw CoMaterial for Maint Barn 18939 DAHLONEGA City of DahlonegaInstall Water MeterMaint BarnS 65 00 Early FrankWiring Maint Barn 6800 Furniture Bldrs Sup CoMat for Maint Barn 2269 Lawson White Lbr CoMat for Maint Barn 144059 Springle L B Lbr Co 2830 162458372 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1959 DAWSONVILLE DavisWashington CoMat for Maint Barn 125139 Fouts Elec CoMat for Maint Barn 2008 Fouts T E Mat for Maint Barn 6520 DOUGLAS Roddenberry Hdw CoMaterial for Maint Barn EAST POINT Eubanks Appliance Co Heaters for Shop GAINESVILLE Beck Gregg HdwHeaters for Barn 13095 Gainesville ReadyMixed ConcreteFooting for Radio Tower 4900 Thompson Elec CoWiring for Shop 6153 GLENNVILLE Barrow J FTravel 4000 Davis Kelly TTravel 4000 Stockton G ATravel 4800 Kicklighter HermanWiring Glennville Shop 2 635 00 Service Gas Co Heating System for Shop 2 995 50 GRAY Martin Well Co Drilling 6 Well GRIFFIN Americus Hdw CoMaterial for Maint Barn 7101 Atlanta Gas Light Co Material for R H E Office 193 40 Brown Elec CoWiring R E Bldg 69000 Brown Elec CoWiring Maint Barn 27500 Butler Heating Plumbing Contr Plumbing Heating and Air Cond f or R E Bldg 142000 Griffin ReadyMixed Cone Co Mtl for Maint Barn 13051 Sheffield HdwMat for Maint Barn 39492 Newton Coal Lbr CoMat for R H E Bldg 68867 The Shiver Lbr CoMat for R H E Bldg 16500 The Shiver Lbr CoMat for Maint Barn 42435 Tyrone Rock Prod CoMat for Maint Barn 32886 Woodson Blind Awning Co Install Tile Floor in R H E Office 37000 Personal ServicesLabor 673 82 1 336 67 102 74 1 314 49 241 48 5 758 50 99400 5 825 54373 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1959 HAPEVILLE A Thomas Bradbury AssoArch Services 117139 Marthame Sanders Co Oonstr of Photo Lab 27 580 43 28 751 82 JEFFERSON GoochElec Plumbing ServiceWiring on Barn 5000 JESUP Division Office Apex Plumbing Co Material for Office Bldg 178 01 Crane CoMaterial for Office Bldg 1093 Kennedy Jas H Architect 5601 LittlefieldsVenetian Blinds and Curtains 34950 Natl U S Radiator CorpMat for Bldg 3554 Powers Ed L Contr Co Final Payment on Bldg 6 105 19 Sanders Metal Products Co Mat for Office Bldg 7 00 6 630 16 Maint Barn McNair Lbr Supply Co Marvins Plumbing Elec Waters Plumbing Elec Materials 106755 Materials 139 69 Materials 7800 1 285 24 Paving at Office Central Oil Asphalt Corp Material LAKELAND Albany Cone Prod CoMaterial for Maint Barn Douglas WhseMaterial for Maint Barn Lott Bldg SupplyMaterial for Maint Barn Mooreman Hdw Furn Co Mat for Maint Barn Nashville Hdw CoMaterial for Maint Barn New Peoples Hdw CoMat for Maint Barn Personal Services Priest Gordon E Travel Raines John D Material for Maint Barn Roddenberry Hdw CoMaterial for Maint Barn Roddenberry Hdw Co Material for Deep Well 835 07 1475 8 13 375 3014 335 756 488 63 8400 1 993 74 112 60 240 56 8 750 47374 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1959 LAKELAND Contd S S CoMaterial for Maint Barn1 Turner M W Hdw Furn Co Material for Maint Barn Westinghouse Elec SupplyMaterial for Maint Barn 1200 260 4919 3 051 00 MACON CornellYoung Co Material for Maint Barn Shiver Lbr CoMaterial for Maint Barn 113009 288 90 1 418 99 MONTEZUMA Atlanta Sand Sup CoMat f or R H E Barn 13569 Camp Concrete Pipe Co Material for R H E Barn 550 70 Hitchcock Corp Material for R H E Barn 37056 Kingston Lbr CoMaterial for R H E Barn 1410 Lowe Elec CoMaterial for R H E Barn 22408 McNairLbr Supply CoMat for R H E Barn 260410 Marbut CoMaterial for R H E Barn 17082 Maxwell HitchcockMaterial for R H E Barn 43821 OCHLOCHNEE Acree W E CoMaterial for Maint Barn 420 Browning J F Lbr CoMat for Maint Barn 185396 Clark E R BrosMat for Maint Barn 1776 Farmer M W HdwMaterial for Maint Barn 136 Personal ServicesMaterial for Maint Barn 73969 Roddenberry Hdw CoMaterial for Maint Barn 5127 The Shiver Lbr CoMaterial for Maint Barn 86994 Truck Implement CoMaterial for Maint Barn 490 4 508 26 3 543 08 PERRY Pulaski Furn Appl Co Air Cond System for R E Office SAVANNAH T H Guerry Lbr Co Material for Maint Barn Cecil C Pacetti SonMaterial for Maint Barn 286 20 2215 78000 308 35375 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF PAYMENTS FOR BUILDINGS YEAR ENDED JUNE 30 1959 SYLVANIA Parker Hdw Co Material for R E Office 11762 Parker Hdw CoHeaters for R E Office 8590 TENNILLE James H KennedyArch Services THOMASTON American Oil CoRoofing for Shop 33427 Auto Supply Equip Co Air Compressor for Shop 553 70 Cummins Equip CoMaterial for R E Office 84000 Cummins Equip CoWater Cooler for R E Office 21800 General Gas CorpInstall of Heating EquipShop 191495 HorneWilson Inc Plumbing Mat for Branch Lab 209 84 Howell M H Wiring and Install Blue Print Mach 27000 Kennedy Jas HArch Service 9246 UpsonAlliance Whse Co Material for Barn 237 50 THOMASVILLE Consolidated Gravel Co Dawes Silico Mining Co Material for Maint Barn Material for Maint Barn 324 48 8335 203 52 7353 4 670 72 407 83 TWIN CITY Brown BrosMaterial for Maint Barn 7835 Mathis Lumber CoMaterial for Maint Barn 32212 Maxwell Hdw CoMaterial for Maint Barn 1254 41301 WINDER Smith Hdw CoHeater for Maint Barn 3000 ZEBULON American Wood Preserv CoMat for Maint Barn 7496 Kingston Lbr CoMaterial for Maint Barn 77290 Shiver Lbr CoMaterial for Maint Barn 56574 141360 Total Payments for Buildings 130 63200 SUMMARY Personal Services 280490 Travel 21200 Contracts and Materials 127 61510 130 632 00376 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Acoustic Eng Co Oct 1958 1 Stud Gun Fastener wOartridge and Pins 37005 AddressographMultigraph Corp Sept 1958 11 Challenge Hollow Drills 6900 5 PaperTrucks 17750 American LaFrance Oct 1958 4 Fire Extinguishers 7762 American Printing Stationery Co Jan 1959 1 Gestetner Machine 47500 American Photocopy Equipment Co April 1959 1 Unimatic Cabinet Paper Safe 47817 Atlanta Blue Print Co July 1958 4SteelStools 9600 7 SteelStools 16800 Aug 1958 1 Drafting Table 13900 1 Drafting Stool 4800 Oct 1958 1 Steel Stool 2400 Nov 1958 1 Steel Stool 2400 Mar 1959 1 Drafting Stool 2400 Bowen Refrigeration Nov 1958 1 Tempscribe Recording 6490 Brown Radio Sales Service Aug 1958 2 1Ton AirConditioners 41400 Calhoun Co July 1958 Radio Amp Mike and Cables 117150 R B Camp Inc Apr 1959 1 18Dr Cabinet 26725 Capitol Office Supply Co July 1958 40 Folding Chairs 25000 2 Files 20790 12 Steel Shelving Posts 27 00 1 Telephone Stand 3300 Cabinets Desk Chairs Drafting Tables Stools 156150 Sept 1958 1 Exec Chair 7320 1 Table 10715 2 Chairs 11250STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 377 ADMINISTRATION Contd Capitol Office Supply Co Contd Oct 1958 1 Exec Desk 20270 Nov 1958 1 4Drawer File 8450 1 Exec Chair 8705 1 Exec Desk 22140 Dec 1958 1 Exec Chair 8975 1 Table 10715 Jan 1959 1 Table 13500 2 Exec Chairs 17950 2 Stools 8500 6 Steel Chairs 7500 Mar 1959 1 Secretarial Desk 23400 1 OakTable 8950 April 1959 1 Steno Desk 23400 1 Steno Chair 5825 Apr 1959 1 Exec Desk 19260 1 Exec Chair 9495 6 Steel Chairs 75 1 5DrawerFile 6875 2 4Drawer File 10680 CarithersWallaceCourtenay July 1958 1 File 12431 9 Chairs 26083 2 Tables 19L 01 3 Files 30217 Steel Shelving 37162 2 Files 25246 1 Walnut Chair 7313 1 Desk and Chair 24179 3 Chairs 21596 2 Desks and 2 Chairs 56016 1 Wardrobe 17537 1 Posture Chair 6075 4 Walnut Chairs 33748 Aug 1958 1 CardFile 27675 3 Files 42648 1 Secy Chair 43 85 1 File 10462 Sept 1958 1 5Drawer File 12431 1 SteelDesk 17085 1 Desk Chair 8663 1 Visible Stand 3400 6 Straight Chairs 8250 1 5DrawerFile 12431 4 5DrawerFile 49724 1 Walnut Chair 8663378 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1969 ADMINISTRATION Contd CarithersWallaceCourtenay Contd Oct 1958 1 Alum Side Chair 1 5Dr Legal File 1 Walnut Desk Chair 1 Desk 1 Exec Post Chair 1 Walnut Finish 2Dr File 1 Alum Chair Nov 1958 2 Chairs 1 2Dr File 1 Desk Chair 5 5Dr Files 4 5Dr Files 1 Check Unit Cabinet 8 Sections of Steel Shelving 3 Dbl Dr Card Files 1 Desk 1 Walnut Chair 1 Adj Alum Chair 1 5Dr File Nov 1958 4 Oak Chairs 6 5Dr Files 1 Desk 1 Walnut Chair 2 Shelves 1 Compression Machine 6 Dec 1958 1 Typewriter Desk 1 Alum Chair 6 5Dr Files Jan 1959 1 Desk 1 Desk Chair 1 Card File 1 Alum Step Ladder 6 Letter Size Files 6 Letter Size Files 1 Letter File 1 Sofa 1 Elec Stapler 1 Secy Desk 1 Chair Feb 1959 1 Desk 1 Chair 5588 142 16 8663 170 85 7088 8543 6970 139 40 7383 8663 621 55 497 24 277 88 277 27 5049 17085 8663 6970 124 31 8200 745 86 170 85 8663 1320 52000 21038 6970 745 86 170 85 8663 1683 6390 745 86 745 86 124 81 60075 5950 21038 6970 184 88 112 20 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 379 ADMINISTRATION Contd CarithersWallaceCourtenay Contd Mar 1959 1 Exec Chair 7088 1 Desk 17085 1 Desk 17085 1 Walnut Chair 8663 4 Oak Chairs 10260 10 5Dr Files 124310 1 Card Cabinet 26138 1 Posture Chair 6970 1 Secy Desk 21038 2 5Dr Files 24862 Apr 1959 1 5Dr File 14216 May 1959 1 Chair 7000 3 Shaeffer Desk Sets 11925 1 Desk 17085 1 Chair 8663 June 1959 1 Desk 17085 The Challenge Machinery Co July 1958 2 Hand Punches 14700 The Ellison Co Sept 1958 1 Hyd Compression Testing Machine 650370 C W Farmer Co Jan 1959 1 Royal Heater 3845 Friden Calculating Machine Co July 1958 1 Calculator 83000 Dec 1958 1 Adding Machine 35900 Jan 1959 1 Calculator 95000 Fryes Foto Shop Apr 1959 1 Enlarger Lens 3871 Georgia Blue Print Co July 1958 2 Drawing Tables 33400 2 Stools 6366 4 Drafting Tables 59200 2 Drafting Tables 29600 12 Drafting Lamps 29004 Aug 1958 2 Lamps 3936 6 Lamps and Tubes 14520 2 Drafting Stools and Cushions 8200 Nov 1958 1 5Dr Cabinet wBase 10215 Mar 1959 1 Drafting Table 14500 1 Drafting Lamp 2393380 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd Georgia Blue Print Co Contd Apr 1959 2 Drafting Tables 24660 2 Drafting Stools 5360 May 1959 1 42 Auto Whiteprint Machine 600000 June 1959 1 Mercury Quartz Lamp 42 16500 Georgia Machine Co Inc Oct 1958 1 Mobile Drill Mounted wAccess 2064600 General Elec Supply Co Oct 1958 3 ExplosionProof Motors 14679 Dec 1958 4 Heaters 8088 Mar 1959 6 Dazor Lamps 8700 Graybar Elec Co July 1958 12 Drafting Lamps 21415 Mar 1959 2 Lamps 3220 The Haloid Xerox Inc July 1958 1 Xerox Unit 606500 John H Harland Co July 1958 6 Copy Holders 8550 Sept 1958 1 Exec Chair Mat 10980 HartRollins Furniture Co July 1958 2 Chairs 11000 Heard Publishing Co Nov 1958 3 4Dr Files 22344 Herald Publishing Co May 1959 2 5Dr Files 18718 Hosch Bros May 1959 2 5Dr Files 13950 Frank L Howard Engr Co Oct 1958 1 Drop Hammer 21670 Industrial Tape Supply Co Aug 1958 IStepLadder 3316 International Business Machine Co July 1958 2 Elec Typewriters 77500 Aug 1958 5 16 Elec Typewriters 224000 1 16 Typewriter 45000 Sept 1958 1 16 Elec Typewriter 45000 1 20 Elec Typewriter 48000STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 381 ADMINISTRATION Contd International Business Machine Co Oct 1958 1 20 Elec Typewriter Special Type 53255 Nov 1958 1 16 Elec Typewriter Special 45000 2 Clocks 5400 Dec 1958 1 20 Elec Typewriter 48300 4 Elec Typewriters 186000 Jan 1959 1 16 Elec Typewriter 45000 Isengor Camera Exchange July 1958 1 Dryer and Accessories 50164 Oct 1958 1 Polaroid Camera and Access 15516 Mar 1959 1 Camera Flash Unit Case and Access 26875 Nov 1958 1 Projector Coner Reel 51745 Ivan Allen Co July 1958 1 Chair 4500 1 Chair 4500 Aug 1958 6 Copy Holders 10152 Sept 1958 1 Transit Ser 160879 82400 Oct 1958 1 ThermoFax Copying Machine 28100 Nov 1958 1 Stool 6860 1 Drafting Table 12500 Feb 1959 1 ThermoFax Copying Machine 40300 1 Hercules Stand 4350 Mar 1959 3 4Dr Files 23355 Apr 1959 1 Tracing Table 17100 2 Adapters 7000 May 1959 6 Rateline Copy Holders 8640 June 1959 2 Work Tables 36x 72 28260 Johnson Brown Gear Mach Works Nov 1958 5 Testing Apparatus 196000 E Sam Jones Assoc Oct 1958 10 Universal Lamps with Bulbs 19636 The Kelsh Instrument Co Aug 1958 3 Kelsh Plotters 603467 Kent Elev Co Nov 1958 Mtl Lab Bldg Tifton 6020 Kingston Lbr Co July 1958 IChalkBoard 4000 1 Projector Screen 12770382 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd The Lanier Co July 1958 1 Mohawk Listening Device and Foot Cont 5200 Nov 1958 3 Mikes 8850 Nov 1958 1 Power Comerter 3350 Law Eng Testing Co Nov 1958 3 Diamond Core Bits 55755 Liberty Plumbing Suppliers Co Jan 1959 1 Space Heater 1400 Lunsf ord Elec Furn Co Oct 1958 1 Water Cooler 21000 Marchant Calc Inc Sept 1958 2 10 DCR Calculators 119000 1 A 11 Calculator 36000 Oct 1958 1 Calculator 63500 Nov 1958 1 Calculator 68500 Jan 1959 1 Calculator 76500 Feb 1959 1 Calculator 89500 May 1959 1 Calculator 54500 Martin Chas S Dist Co Dec 1958 2 0ilHeaters 16476 Metallic Corrosion Controls July 1958 1 Fan 9000 Middle Georgia Office Equip Co Aug 1958 4 Chairs 15600 Jan 1959 2 Drafting Tables 30900 2 Drafting Stools 15200 6 DeskLamps 9720 6 MapFiles 93030 1 Special Ace File 74500 2 72Files 12950 4 4Dr Letter Files 50300 3 Chairs 22380 4 Storage Cabinets 50600 1 MetalLounge 20125 1 Desk 22375 1 Exec Chair 12500 1 Side Chair 9350 2 Calculating Desks 47650 2 Swivel Chairs 14450 2 5Dr Letter Files 31850STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 383 ADMINISTRATION Contd Middle Georgia Office Equip Co Contd Jan 1959 1 Royal Metal Sectional 790 17525 2 Royal Metal Side Arm Chairs 135 20 1 4Dr File 12825 1 Conference Desk 31900 1 Bookcase 17270 1 Exec Swivel Chair 16675 1 MapFile 15550 1 Card File Top Cap and Base 23150 1 Desk 28050 1 Secretarial Chair 6125 1 File 665 15600 1 3Dr Letter File 11850 1 3Dr Letter File 11850 1 3Dr Legal File 12975 2 Side Arm Chairs 28150 2 Waste Baskets 1380 10 Waste Baskets 6650 1 Double Stack Desk Trays 785 2 Double Stack Desk Trays 1490 1 665 Coat Tree 1900 5 642 Coat Tree 1900 8 Ash Trays 3960 1 SetShelves 3400 1 Set Shelves for Film Storage File 870 00 1 Set Film Storage Bins 145000 Jan 1959 Shelving 5000 The Mimeograph Co Nov 1958 1 Duplicator Tradein 3500 26300 Mar 1959 1 Duplicator and Cabinet Tradein 500 75200 Monroe Calc Machine Co July 1958 1 Calculator 47500 1 Stand 3795 1 Calculator 32000 Sept 1958 1 Calculator 75500 Oct 1958 1 Adding Machine 44550 Nov 1958 1 Calculator 59500 Jan 1959 1 Calculator 55500 1 Calculator 30080 Apr 1959 4 Calculators 178100 2 Carrying Cases 3600 5 Calculators 214500 2 Carrying Cases 3600 June 1959 1 Multiplier 2050384 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd Monroe Office Supply Equip Co Aug 1958 2 5Dr Files 26640 Dec 1958 1 Desk 19620 Feb 1958 4 Files 41500 The Murray Co Oct 1958 2 18 PresToLines 9634 Nov 1958 4 14 PresToLines 18380 Office Equipment Repairs July 1958 1 Hand Subtractor 12500 PitneyBowes Inc Sept 1958 1 Mailing Machine 15801 78619 Feb 1959 5 Sets Postal Scales 80720 Richs Inc Aug 1958 1 Desk Lamp 2398 RemingtonRand July 1958 1 Calculator 44075 Aug 1958 2 CardTrays 1670 Oct 1958 1 Adding Machine 32210 1 Elec Typewriter 62500 1 Elec Portable Adding Mach 35460 Jan 1959 2 Portable Adding Machines 70920 2 Files 35100 2 Adding Machines 62472 1 LineATime 4140 Feb 1959 1 Calculator 55453 1 Adding Machine 35304 1 Typewriter 29750 2 LineATimes 20 7560 Apr 1959 5 6Dr Files 87750 Royal McBee Corp Sept 1958 1 Typewriter 22250 2 Typewriters 87000 Dec 1958 1 Typewriter 38250 Jan 1959 1 Typewriter 42300 Mar 1959 1 Typewriter 29250 Apr 1959 1 Elec Typewriter Tradein 30000 9700 Sanders Heating Co Nov 1958 1 45000 BTU Heater 8000STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 385 ADMINISTRATION Contd SearsRoebuck Co July 1958 2 Tower Twins Cameras 6350 Aug 1958 4 Cameras and Cases 12090 Sept 1958 1 Portable Shaft Outfit Cap Scratch Wheel and Disc 6690 Soiltest Inc Nov 1958 2 Volumeasures Complete 15000 1 Kneading Compactor 2 82000 June 1959 1 Cohesiometer 42700 Sprague Henwood Inc Oct 1958 1 Hyd Piston Sampler wShear Pins 21750 StaWarm Elec Co Aug 1958 1 Compound Melter 45900 Tate Engrv Inc Dec 1958 1 Test Gauge 26900 Toledo Metal Furn Co May 1959 4 Stands 11250 Toledo Scales Co Sept 1958 1 Bench Dial Type Scale 57465 Oct 1958 1 Laboratory Scale 38230 1 Laboratory Scale 39680 June 1958 1 Computagram Scale 36400 Underwood Corp Aug 1958 1 Typewriter 29500 Sept 1958 1 Typewriter Tradein 20000 15000 Warehouse Inventory Oct 1958 1 Platform Scale 7200 May 1959 2 Card Cabinets 3656 1 2Dr Steel File 2326 L C Warren Jr Sept 1958 1 Upright Freezer 90600 Western Elec Inst Co Oct 1958 ICandleMeter 11000 Delbert Wheeler July 1958 1 Testing Vibrator 32500 Aug 1958 1 Testing Vibrator 32500386 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd Will Corp of Georgia July 1958 1 Water Bath and Gable Coner 50400 Oct 1958 1 OvenFreas 39500 Wright Line Inc July 1958 12 Foot Rests 12360 Oct 1958 2FootRests 6L 50 1 Unistoral Complete 18277 6 Foot Rests 6150 Nov 1958 4DeskTrays 2000 2 DeskFiles 16720 Dec 1958 1 File 51430 1 Unistoral 2 Panels 6 Weights 17209 Subtotal Administrative Research and Analysis Laboratory Allison Machinery Co Jan 1959 1 6 Skinner 19800 1 Milling Machine 11858 Armstrong R S Bros Co Nov 1958 1 Gasoline Engine 15091 Apr 1959 1 Auger Driving Head Assembly 43432 June 1959 1 Soil Sampling Kit 30100 Berry Corp Jan 1959 1 BLM100 Lab Melter 72500 CarithersWallaceCourtenay Jan 1959 7 5Dr Files 8717 8 5Dr Files 4 48 2 60Desks 34170 2 Chairs 17326 1 Desk 21038 1 Chair 6970 Charr S Co June 1959 1 H D All Steel Cart 3395 ElectroTech Equip Co Jan 1959 1 Tube Checker 28350 The Ellison Co Jan 1959 1 Suspended Compression Block 18300 1 Univ Testing Machine 909000 146 316 61387 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd Administrative Research and Analysis Contd Fisher Scientific Co June 1959 1 Calorimeter Bomb Oxygen Type 32876 Friden Inc Jan 1959 1 Calculator 88000 Fulton Supply Co Jan 1959 Drills Hammers Grease 18660 Gilson Screen Co Dec 1958 3 Hyd Clamping Assemblies 33000 3 Glisson Screen Units 124532 Graybar Elec Co Mar 1959 1 Fluourescent Lamp 15 57 May 1959 2 Dazor Lamp 3391 The Hobart Mfg Co Jan 1959 1 Cement Hyd Mortar Mixer 24800 Kingston Lumber Co Jan 1959 Furn and Install Hood in Lab 13500 Law Engineering Co Dec 1958 1 Diamond Bit and Adapter 30605 Jan 1959 2 Diamond Bit Core Barrel and Adapter 511 05 Feb 1959 3 Reaming Sheets 21120 3 Diamond Core Bits 55755 SharpeHorsey Hdw Co Jan 1959 5 Gas Heaters 9325 Smith Harold F Expansion Pressure Device Calibration Device Steel Mold and Gauge 20371 Sheldons E H Equip Co Jan 1959 1 Desk 20700 Soiltest Inc Dec 1958 2 TriAxial Chambs and Membs 71420 Mar 1959 1 4 Compaction Foot 22500 1 6 Compaction Foot 23500 16Dia Mold 4600 1 TriAxial Chamber 23200388 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 ADMINISTRATION Contd Administrative Research and Analysis Contd Sprague Henwood Inc Dec 1958 Core Barrels and Core Lifters StaWarm Elec Co Jan 1959 1 Melting Tank Test Lab Corp Jan 1959 1 Resonant Frequency Tester 1 Oscillograph 293 75 459 00 875 00 20000 Mar 1959 3 Abrasion Testing Machines 261000 Tull J M Metal Supply Jan 1959 2 Pipe Vises 2934 Warehouse Feb 1959 Mar 1959 June 1959 Will Corp Jan 1959 June 1959 2 Torsion Balances 1 Elec Extractor 1 Platform Scale 1 Rotarex 3 Balances 1 Balance 1 Balance Woodman B S Inc Nov 1958 1 3Phase Converter Total Administraton Equip SummaryAdministration Equipment Office Equipment 9110266 Engineering Equipment 13 043 07 Laboratory Equipment 70 807 09 310 00 41000 7500 410 00 39600 660 00 66000 12500 28 636 21 174 952 82 174 952 82 HIGHWAY PLANNING SURVEY CarithersWallaceCourtenay July 1958 1 Fireproof Shelving 179387 Oct 1958 2 Desks 34170 2 Chairs 17326 6 5Dr Files 74586 1 2Dr Files 7383389 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 HIGHWAY PLANNING SURVEY Contd Friden Inc Nov 1958 Dec 1958 2 Calculators 2 Calculators The Lanier Co Oct 1958 1 Audiograph KeyNoter wMlke and Control Dec 1958 1 Audiograph The Murray Co Oct 1958 1 18 PresToLine Typing System StreeterAmet Co Jan 1959 10 Portable Traffic Counters Trinity Furn Shop Jan 1959 33 Map File Boxes Victor Adding Machine Co July 1958 2 Adding Machines Nov 1958 2 Calculators 1 90000 173000 338 20 350 10 4865 4 000 00 1 303 50 1 143 00 1 023 00 Total Highway Planning Survey Summary Office Equipment 9 66147 Engineering Equipment 5 303 50 14 96497 1496497 MAINTENANCE AND SHOP MOTOR VEHICLES A B W Chev Co July 1958 2 Dump TrucksChev 653470 Nov 1958 1 Pickup TruckChev 168006 Dec 1958 2 Dump TrucksChev 620676 Adams Bros Co July 1958 1 Pickup TruckInternational 165897 Bainbridge Truck Tractor Co Oct 1958 1 International Dump Truck 345439 Blount Chev Inc May 1959 1 Chev Dump Truck 307479390 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd MOTOR VEHICLES Contd Boyer Motors Inc Jan 1959 1 Dodge Truck2 T Flat 271500 Brooklet Motor Co Dec 1958 1 Ford Dump Truck 300277 Brannen Motor Co Mar 1959 1 Ford Dump Truck 301483 Brown Robert Motor Co Nov 1958 2 GMC Pickups 378562 Bush Chev Co Jan 1959 1 Chev Dump Truck 309443 CheekBickerstaff Chev Co Dec 1958 1 Chev Pickup 168006 Collins Motor Co Sept 1958 3 Ford Dump Trucks 889019 Nov 1958 2 Ford Dump Trucks 598506 Dec 1958 1 Ford ChassisTilt Cab 478591 Jan 1959 1 Ford Dump Truck 301483 CordellGreen Motor Co July 1958 1 Dump TruckFord 295433 Aug 1958 1 Sedan DeliveryFord 185107 1 Dump TruckFord 296253 Sept 1958 2 Dump TrucksFord 592636 Oct 1958 1 Dump TruckFord 297083 Nov 1958 1 Dump TruckFord 299253 Dec 1958 1 Pickup TruckFord 160491 Feb 1959 2F600Fords 602966 Davis Bros Chev Co Jan 1959 2 Chev Dump Trucks 618886 Donalsonville Motor Co Sept 1958 2 Ford Dump Trucks 592766 Nov 1958 1 Ford Dump Truck 299253 Dec 1958 1 1959 6Cyl F60J9R1386 Ford 300277 Feb 1959 2F600Fords 602966 East Point Chev Co Jan 1959 4 Chev Pickup Trucks 1005200 Feb 1959 1 Chev Dump Truck 309443 Apr 1959 2 Chev Pickups 362354STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 391 MAINTENANCE AND SHOP Contd MOTOR VEHICLES Contd East Point Ford Co July 1958 1 Pickup Truck 175064 Aug 1958 1 Ford Base Truck Tractor 513465 Oct 1958 1 Chassis and CabFord 409040 1 Dump TruckFord 297083 Nov 1958 1 Dump TruckFord 299253 Dec 1958 1 1959 Ford F100 Truck 161714 Jan 1959 2 1959 Ford Dump Truck 602966 1 1959 Ford C750 Truck 478591 Feb 1959 1 1959 Ford Pickup 173964 Grace Equip Co July 1958 lPickupTruck 165897 HaleyCowart Motor Co Dec 1958 1 1959 F100 Ford Truck 161714 Hardwick Chev Co Jan 1959 1 Chev Pickup 165617 Haugabook Auto Co July 1958 lPickupTruck 181769 Head Ford Co Dec 1958 1 Ford Dump Truck 300277 Hix Byrd Co Apr 1959 1 Dodge 2T Stake Truck 271500 Homerville Motor Co Dec 1958 1 Ford Dump Truck 300277 Hunter Motor Co Jan 1959 1 Ford Pickup 173964 Hyatt Parts Supply Co Mar 1959 5 Heaters for Trucks 10000 Jones Johnson Ward Ford Co Nov 1958 1 Ford Dump Truck 297083 Jones Motor Co Jan 1959 1 Ford Dump Truck 301483 Karp Auto Parts Co Mar 1959 5 Heaters for Trucks 11085392 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd MOTOR VEHICLES Contd Kingsland Motor Co Aug 1958 1 Pickup Truck 168714 Lanier Motor Co Aug 1958 1 Pickup TruckFord 1 687 14 Nov 1958 1 Pickup TruckFord 160491 McGarity J L Co Aug 1958 1 Dump TruckFord 295433 Sept 1958 1 Ford TruckDump 296383 Oct 1958 2 Ford TrucksDump 594166 Nov 1958 1 Ford TruckDump 299253 Dec 1958 2 Ford TrucksDump 762268 Jan 1959 lFordPickup 173964 Macon Truck Tractor July 1958 lPickupTruck 165897 Newnan Motor Co Nov 1958 1 Ford Dump Truck 297083 Nimmer Chev Co July 1958 lPickupTruck 181769 Parker Auto Sales July 1958 2 Dump TrucksDodge 697832 Aug 1958 2 Dump TrucksDodge 6 779 32 Jan 1959 2 Dump TrucksDodge 6 982 66 1 Dump TruckDodge 349388 Apr 1959 1 Dump TruckDodge 3 087 88 Peoples Supply Co Oct 1958 1 International Dump Truck 345279 Randall Blakely Inc Feb 1959 1 Fork Pickup 1 730 6 Smith J R Motor Co Nov 1958 1 Ford Dump Truck 299253 Jan 1959 1 1959 F600 Ford 298317 Stevens Chev Co July 1958 1 Sedan Truck 189046 Stewart Ford Sales Dec 1958 1 Ford Dump Truck 299253 Feb 1959 1 Ford Dump Truck 300277393 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd MOTOE VEHICLES Contd Thomasville Sales Co Dec 1958 1 1959 Ford F100 Truck 161714 Tifton Motor Co Sept 1958 1 Dodge Dump Truck 348966 Wansley Motor Co Dec 1958 1 1959 F100 Ford Truck 161714 Way Bros Aug 1958 2 Dump TrucksDodge 677932 Dec 1958 2 Dump TrucksDodge 698600 2 Dump TrucksDodge 6 979 32 Feb 1959 5 Dump TrucksDodge 1665740 Mar 1959 2 Dump TrucksDodge 619758 Wilsons Garage Mar 1959 2 T PickupsInternational 337290 Wright Motor Co Jan 1959 1 Ford Pickup 161714 32262200 POWER GRADER EQUIPMENT Stith Equip Co Jan 1959 1 Multipurpose Grandall Mach3055916 TriState Tractor Co Sept 1958 2 Motor Graders 450 H1006 7 2218200 Yancey Bros Aug 1958 1 H D Motor Grader 1927450 7201566 TRACTOR EQUIPMENT MillerRee Nov 1958 3 Wheel Type Tractors1359000 Quality Tractor Co Nov 1958 4 Wheel Type Tractors 1798000 3157000394 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd MOWING EQUIPMENT Fox Truck Tractor Co Jan 1959 4 Lelliton Pull Mowers 8 Tires 148724 6 Wheel Type Tractors 930876 1 Tractor and Mower 193750 Hodges Tractor Co Nov 1958 2 Ford Tractors 430000 MillerRee Nov 1958 4 Rotary Pull Mowers 206000 Quality Tractor Co Sept 1958 1 HD Power Mower Tractor Mtd 229000 Oct 1958 1 HD Power Mower Tractor Mtd 217500 Nov 1958 1 Wheel Type Tractor and Mower 355700 Wansley Motor Co Feb 1959 4 Rotary Pull Mowers 147950 Hartford Accident Indemnity Co Settlement Claim on Damages to Pull Type Mower 224 87 28 37013 MISCELLANEOUS ROAD EQUIPMENT Armstrong R S Bros Co Mar 1959 2 Asphalt Kettles 466400 Contractors Equipment Co Nov 1958 1 Aggregate Spreader 1390831 Crowell G L Co May 1959 1 Asphalt Heater Planer 1645500 Georgia Machinery Co Aug 1958 4 Asphalt Kettles 199500 Oct 1958 1 Air Compressor 335300 4 Asphalt Kettles 218000 Dec 1958 3 Asphalt Kettles 748500 2 Air Compressors 629000 Georgia Machinery Supply Co Sept 1958 1 Tandem Roller 568800 Great Dane Trailer July 1958 lAsphaltTank 442910395 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd MISCELLANEOUS ROAD EQUIPMENT Contd MillerRee Inc Aug 1958 2 H D Power Mowers 509000 1 Wheel Type Tractor wLoader 451500 6 H D Power Mowers 1527000 Mobile Drilling Co June 1959 1 89943 Cyl Drill 25913 Quality Tractor Co Oct 1958 3 Wheel Type Tractors 1359000 Quality Parts Imp Co Aug 1958 2 Wheel Type Tractors 449000 2 Rotary Pull Mowers 102000 Southern Pipe Tool Co Dec 1958 1 Set 25 HP Bucket Machines 673315 Statham Mchy Equip Co Mar 1959 1 Portable Asphalt Plant 1614700 Stith Equip Co Nov 1958 1 Vibrating Roller 249120 Wald Industries Inc Jan 1959 2 Striping Machines 2253400 Wansley Motor Co Dec 1958 4 Tractors 677282 Yancey Bros Sept 1958 2 Paving Breakers 97000 4 50Air Hose 15168 16648139 SHOP EQUIPMENT General Elec Supply Co May 1959 2 Water Coolers 34888 Industrial Tape Supply Co Nov 1958 1 Chain Hoist 20164 Jan 1959 1 10 T Hoist and Trolley 340550 SharpeHorsey Hdw Co Jan 1959 1 Hand Drill and Bits 4720 400322396 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 MAINTENANCE AND SHOP Contd ENGINEERING EQUIPMENT Fryes Camera Store July 1958 1 Camera Flash and Case 16610 RADIO EQUIPMENT Motorola Communications Electronics Inc Jan 1959 Radio Equip Bal of P O 75478 dated 6556 4406908 Radio Dispatch Serv Co Apr 1959 1 Wattmeter 9450 1 Element 2975 4419333 Total Maintenance and Shop 66942183 CONSTRUCTION MOTOR VEHICLE EQUIPMENT A B W Chev Co Aug 1958 2 Chev Pickups 3 Jan 1959 2 Chev Pickups 3 Bainbridge Motor Co Inc Jan 1959 1 Ford Pickup 1 Bainbridge Truck Tractor Co Sept 1958 1 Inter Pickup Truck 1 Blackshear Sales Co Jan 1959 1 Ford Pickup 1 Brooklet Motor Co Apr 1959 lFordPickup 1 Cairo Motor Co Jan 1959 1 Ford Pickup 1 Chaneys Garage Oct 1958 1 International Pickup 1 Dixie Tallyho Inc Apr 1959 3 Tarps May 1959 1 Tarp 1 Tarp June 1959 3 Utilitops 073 62 348 68 742 14 671 72 742 14 704 04 742 14 718 97 21150 7078 7150 209 38397 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 CONSTRUCTION Contd MOTOR VEHICLE EQUIPMENT Contd Donalsonville Motor Co June 1959 1 F500 Ford Chassis 404819 East Point Ford Co Dec 1958 1 Ford Pickup Truck4WD 305179 Fryers Motor Co Aug 1958 1 Inter Pickup Truck 177500 Gin Motor Co Apr 1959 1 Chev Pickup 166057 Griner Price Chev Co Mar 1959 2 Chev Pickups 331414 Hudson Chev Mar 1959 1 Chev Pickup 166037 Jones Motor Co Feb 1959 1 Pickup TruckFord 161714 K K Chev Co Feb 1959 1 Chev Pickup Truck 164919 Kilgo Motor Co Nov 1958 lFordPickup 154217 Jan 1959 1 Ford Pickup 174214 Lanier Motor Co Nov 1958 lFordPickup 154217 McGarity J L Co Oct 1958 1 Ford Chassis Cab 448450 Parker Auto Sales Jan 1959 1 Dodge JT Truck 178500 Passieu Chev Co Apr 1959 2 Chev Pickup Trucks 304608 Stewart Ford Sales Dec 1958 1 Ford Pickup 1 61714 Way Bros Sept 1958 1 Dodge Pickup Trucks 1 775 00 Dec 1958 1 Dodge Pickup Truck 177500 2 Dodge Pickup Truck 357000398 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 CONSTRUCTION Contd MOTOR VEHICLE EQUIPMENT Contd Wayne Motor Co Inc Oct 1958 1 Ford Pickup Truck 154217 Wilsons Garage July 1958 1 Panel TruckInternational 1 939 87 62 444 24 MISCELLANEOUS ROAD EQUIPMENT Armstrong R S Bros Co July 1958 2 Model 80 Detectors 101000 Industrial Tape Supply Co Jan 1959 2 Water Pumps and Water Hose 72 99 1 082 99 ENGINEERING EQUIPMENT Armstrong R S Co Jan 1959 2 HiLo Detectors 101000 Feb 1959 2 HiLo Detectors 101000 Central Scientific Co July 1958 5 Air Entrained Indicators 112500 Estes Surgical Supply Co May 1959 12 Scales 67080 FairbanksMorse Co Oct 1958 3 Platform Scales 19266 Forest Auto Parts Jan 1959 1 Chain Saw 31185 Fryes Foto Shop Jan 1959 1 Polaroid Camera Print Copier 111 91 General Gas Corp May 1959 25 2Burner Hot Plates 173 75 25 5Gal Tanks 51250 June 1959 12 25x Stoves 35400 Georgia Blue Print Co Sept 1958 2 Gurley Levels with Tripods 85500 Dec 1958 2 Transits 130500 May 1959 2 Levels and 2 Transits 220500 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1969 399 CONSTRUCTION Contd ENGINEERING EQUIPMENT Contd Gilson Screen Co t July 1958 1 Gilson Mechanical Test Screen 64811 Oct 1958 1 Mechanical Shaker 61469 Dec 1958 Testing Screens Complete 132032 Testing Screens Complete 618 62 Jan 1958 1 Testing Screen and Trays 62100 Jan 1958 1 Rock Shaker and Screen 66623 Halls Motors Sept 1958 1 12Boat and Trailer 15900 1 ScottAtwater Motor 10500 Howe Scale Co June 1959 1 Platform Scale 8300 Industrial Tape Supply Co July 1958 1 Masonry Drill and Assembly 1 477 57 Dec 1958 1 Drill and Bits 1 Barrel 114489 Jan 1959 1 Diamond Bit 33507 1 Penn Drill Masonry Drill Compl 1 925 61 Mar 1959 1 1500W Elec Plant 31808 Ivan Allen Co Dec 1958 6 Transits 466600 Jan 1959 2 Levels 128600 2 Transits 255000 Apr 1959 3 Levels 192900 3 Transits 198000 2 Transits 169200 2 Tripods 9600 May 1959 1 Level and Tripod Adapter 64300 Monroe Sam Son June 1959 1 5HP Johnson Motor 187 20 Pennington Hdw Co Mar 1959 1 Used Elec Range 4500 Smith W C Jr Aug 1958 Frt on Elec Drill and Generator 1604 Soiltest Inc May 1959 2 Swiss Hammers 24000 Surgical Selling Co Jan 1959 12 Model 117 Balance Scales 67104400 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 CONSTRUCTION Contd ENGINEERING EQUIPMENT Contd Viking Mfg Co Aug 1958 1 HiLo Detector 50100 Mar 1959 1 HiLo Detector and Dye Marking Attachment 50100 Warehouse July 1958 1 500Gram Scale 12000 1 Torsion Balance 14200 Oct 1958 1 Platform Scale 7200 3 Balance ScaleTriple Beam 213 00 3 Platform Scales 21600 Dec 1958 2 Bal Triple Beam 14200 2 Platform Scales 2 Torsion Bal 42800 4 Tor Bal Scales 2 Air Indicators 93000 3 Torsion Bal Scales 42600 3 1000Gram Rotarex 112200 1 Platform Scale 7200 2 Balances 14200 2 Platform Scales 14400 Jan 1959 1 Platform Scale 7200 6 Balance Torsions 83600 2 Balance Torsions 28400 1 Rotarex 37400 3 Elec Rotarex Machines 112200 5 Platform Scales 35800 1 Torsion Bal Scale 16000 1 Rotarex 37400 Feb 1959 4 Scales 64000 1 Platform Scale 7240 1 Air Indicator 22500 Mar 1959 1 Platform Scale 7200 Apr 1959 1 Platform Scale 7500 3 Asphalt Scales 48000 1 TorsionBal 16000 3 Triple Beam Scales 21300 1 Geiger Counter 19800 1 Torsion Balance 16000 12 Level Rods 9701 May 1959 1 Scale 16000401 STATE HIGHWAY DEPARTMENT OF GEORGIA DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 CONSTRUCTION Contd ENGINEERING EQUIPMENT Contd Warehouse Contd June 1959 2 Platform Scales 2 Torsion Balances 3 Metric Balances Will Corp Jan 1959 2 Elec Ovens 15000 32000 21300 12573 4798808 LABORATORY EQUIPMENT Gilson Screen Co Oct 1958 1 Testing Screen UnitComplete 66685 Industrial Tape Supply Co Oct 1958 2 Diamond Bits Drills Elec Plants Clutch Assembly Core Barrel Gear Bearings 297009 Soiltest Inc Oct 1958 3 Speedy Moisture Testers Complete 40500 Warehouse Oct 1958 4 Rotarex 149600 Dec 1958 8 Balances 80800 1 Air Entrained Indicator 22500 1 Rotarex 37400 3 Platform Scales 21600 Total Construction Equipment Total of All Equipment Purchases 7160 94 118 676 25 97801587402 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 CONTRACTORS Acme Concrete Const Co 2555040 Acme Construction Co 178714739 State Highway Dept of Alabama 15210645 S J Alexander Inc 48707177 Altamaha Elec Memb Corp 506293 Amaicalola Elec Memb Corp 18907 American Tel Tel Co 14049 Americus Engr Const Co 50132740 W T Anderson Inc 20253968 Atlanta Gas Light Co 1209711 Atlanta West Point R R 3912813 Atlantic Coast Line R R Co 14927908 Atlantic States Const Co 15999569 J G Attaway Constr Co 17252841 D W Bailey 6580673 D W Bailey Contr Co 23879433 Ballenger Paving Co 65960586 Barber Contracting Co 37516105 Bleckley Const Co Inc 7755437 R A Bowen Inc 8606249 Bristol Steel Iron Works 483 524 96 Brooks Allison Co 4984000 Bryant Brothers 35 434 50 Bryant Bryant Keith Co 2719024 G W Burtz 318688 Burtz Durham Const Co 20273894 Edwin G Buxton 80000 J D Byrd 11861804 Byron Telephone Co 71218 Camden Telephone Co 3 015 59 Carroll Elec Memb Corp 183432 Central Ga Elec Memb Corp 445499 Central of Ga R R 2914066 Chatsworth Telephone Co 366 70 Cherokee Const Co Inc 14848784 Cherokee Telephone Co 571 35 ClaussenLawrence Constr l 942 878 64 Coastal Utilities Inc 291592 W L Cobb Constr Co 216367040 Coffee Constr Co 28332717 Colquitt Co Rural Elec Co 477353 Commerce Telephone Co 15000 Crummey Crummey 4029563 Department of Corrections 10289134 Dubose Const Co 45724572 Cecil H Dunn Constr Co 17331113STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 403 CONTRACTORS Contd Dunn Const Co Inc 7417953 L M Durham Co 136000 Mrs Pearl Ellard Leila 113390 Excelsior Elec Memb Corp 91816 Farmers Telephone Co 946 39 SamFinley Inc 32195020 Flint Elec Memb Corp 207675 R G Foster Co 217616926 Garrison Constr Co 3703172 General Contr Co 17572077 General Tel Co Southeast 27862 GeorgiaFlorida Paving Co 1 355 802 30 Georgia Southern Florida 269 28 Georgia Northern Ry Co 82000 Georgia Institute of Technology 1 HO 61 Georgia Power Co 11644443 Georgia Railroad 16199535 J B Gibson Constr Co 2546876 Mose Gordon Lumber Co 31240586 Grady Co Elec Memb Corp 371303 W E GrahamSons 8235431 E F Groover 10661253 Habersham Elec Memb Corp 277527 Hart County Elec Memb Corp 218231 G B Henderson Jr Contr 7682404 Hewitt Contracting Co 123274010 Holland Constr Co 40723613 Holliday Constr Co 12206357 Hudgins and Co Inc 3885191 E A HudsonSons 188685276 Irwin County Elec Memb Corp 1375047 Jackson County Elec Memb Corp 116873 Jefferson Contr Co 7011541 Jefferson County Elec Memb Corp 10 768 07 Clarence C Jones Son Inc 10328272 J NickJordan 17324121 Keheley Co Inc 13516679 Kennedy Constr Co 57435322 KnoxBros Inc 70626216 L N Railroad 774067 B P Lamb 8034823 G H Law Constr Co 45151697 A H Lawler Constr Co 3265438 LedbetterJohnson Co 447624864 W T Ledbetter Co WestLedbetter Co Inc 3008619404 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 CONTRACTORS Contd Robert E Lee Co Inc 21555358 Grady L Lindsey 2000 Lothrldge Brothers 1 31916640 MacDougald Constr Co 200068123 MacDougaldWarren Inc 3632622 Macon Dublin Savannah R R 795871 Mason Ward Constr Co Inc 3045500 C W Matthews Contr Co Inc 202171737 Geo Matthews Contr Co Inc 5499788 Middle Ga Elec Memb Corp 515072 Mrs Daisye W Miller Fee 8500 Mitchell Co Elec Memb Corp 573704 Mrs W C Norris 5104 Moss Constr Co 13644875 Mutual Telephone Co 17650 Mclntosh Paving Co 473865 64 Hugh McMath Constr Co 94976116 N C St L Ry Co 11688 Henry Newton Co 2 441 84323 North Ga Elec Memb Corp 812183 Ocmulgee Constr Co 107461948 Oconee Constr Co 3199704 Okefenokee Rural Elec Memb Corp 382302 J D Otwell 5000 Oxford Constr Co 24148368 H M Pafford Jr 42550789 Pittman Constr Co 1036465 Pineland Telephone Coop 2 500 67 Plant Telephone Power Co 792307 Plantation Pipe Line Co 2 69211 Planters Elec Memb Corp 450081 Planters Rural Telephone Co 2 00119 A C Pritchett Constr Co 16986283 Properties Inc 212394 Rayle Elec Memb Corp 88700 Reeves Const Co 37713411 W L Robinson Const Co 74573917 W L Robinson Constr Co and Southeastern Highway Contr Co Southern Road Builders Inc 63442775 W L Robinson Inc 5102087 C A Rutledge Constr Co Inc 21261199 Saunders Perkins 11311995 Savannah Atl Ry Co 35246 Sawnee Elec Memb Corp 217931 Scott Const Co Inc 154406961STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 405 CONTRACTORS Contd R Corp The Scott Co Seaboard Air Line R Seaboard Const Co Chas R Shepherd Inc Shepherd Const Co Inc Slash Pine Elec Memb Corp H G Smith R T Smith Snapping Shoals Elec Memb E R Snell Contr E R Snell Cont Stancil Bros Cont Co Somers Constr Co South Carolina State Highway Dept South Carolina Elec Gas Co South Georgia Natural Gas Co Southeastern Highway Const Co Southeastern Pipeline Co Southern Bell Tel Tel Co Southern Natural Gas Co Southern Railway Southern Roadbuilders Inc Sowega Farm Machinery Co Hugh Steele Constr Co HughSteele Inc G L Strickler Duber Co Inc Summerour Seed Co Sumter Elec Memb Corp Tanner Constr Co L A Thigpen Thomaston Mills Three Notch Elec Memb Corp Tidwell Constr Co Transcontinental Gas Pipe Trenton Telephone Co Trussell Constr Co Upson Co Elec Memb Corp Wainer Constr Co Inc Less from S C State Highway Dept Walton Elec Memb Corp Washington Co Elec Memb Corp WestLedbetter Co Minge Constr Co Western Union Telegraph Co Wham Constr Co Wilkes Constr Co Inc Wilkes Telephone Elec Co 84 35 287 803 1 949 2 176 227 19 40 82 211 1 1 481 13 37 20 47 274 423 1 222 4 031 148 146 1 30 279 2 9 130 11 6 65 652 258 2 3 322 4 91 189 466 72 602 18 062 98 605 42 019 26 796 96 342 80 145 55 957 97 170 87 438 50 293 78 988 28 146 32 360 55 702 20 895 94 674 08 074 33 054 73 684 88 823 04 081 65 267 83 987 05 926 33 2470 244 68 159 89 502 23 034 48 394 62 850 09 674 75 604 95 899 69 260 11 265 79 384 07 857 82 603 22 476 24 837 43 655 20 21285 608 11406 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 CONTRACTORS Contd M R Woodall Co Inc 1192320 Wright Contracting Co 240410621 5715077742 CITIES AND TOWNS Adel 5 Alamo 3 Albany 18 Alma Alpharetta Americus 9 Ashburn 6 Athens 86 Atlanta 4 Augusta 8 Bainbridge 768 Blairsville Brinson Buchanan Buena Vista 1 Carrollton 88 Cartersville Clarkesville 1 College Park H Cordele Dalton 38 Donalsonville Elberton 221 Fort Valley 27 Garden City 1 Glenwood 5 Gray 3 Hapeville 17 Hawkins ville 70 Hazlehurst 4 Hinesville i Hoboken 3 Iron City Jackson X LaGrange 5 Lawrenceville 3 Ludowici 16 McRae Marshall ville 1 Midville 5 250 96 523 39 254 09 549 12 102 49 356 09 235 63 273 91 825 92 445 34 652 87 9387 621 44 628 14 066 27 95316 183 45 160 33 003 59 217 23 276 92 964 53 934 27 375 74 483 65 509 26 930 48 273 96 240 00 564 51 159 35 877 56 489 12 221 48 057 68 397 97 69900 602 64 168 59 166 00STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 407 CITIES AND TOWNS Contd Moreland Mount Vernon Nahunt a Newborn Newnan Omega Pearson Perry Richland Rochelle Rome Rossvllle Savannah Beach Sharon Shellman Statesboro Stone Mountain Summerville Swainsboro Sylvania Thomaston Thomas ville Thunderbolt Tifton Trion Unadilla Valdosta Waynesboro Wlllacooehee COUNTIES Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill Berrien Bibb Bleckley Brantley Brooks 4 259 44 4 242 45 1 78219 10 489 76 370 50 557 64 12 420 42 91 490 38 955 25 24 358 00 17 635 00 20 303 94 2 418 70 1 500 00 5 886 89 13 01815 20 652 23 32 274 04 1 539 83 18 312 95 86 568 53 13 999 71 1 550 36 2 626 13 3 384 75 11 774 55 51 817 50 10 031 85 21 359 87 6 048 049 35 31 333 72 9 629 38 19 10712 117 236 73 2 150 91 1 164 68 36 397 97 178 023 35 78 664 41 5 796 74 26 622 89 62 540 26 00 74 97 7408 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 COUNTIES Contd Bryan 00 BullOCh 21392282 Burke 30715258 Butts 86481 Calhoun 1797450 Camden 768990 Candler 1515458 Carroll 2458500 Catoosa 21511539 Charlton 1117420 Chatham 3729954 Chattahoochee 00 Chattooga 9927750 Cherokee 7792430 Clarke 41503201 Clay 00 Clayton 43775659 Clinch 00 Cobb 14055448 Coffee 9665234 Colquitt 10885944 C olumbia 00 Cook 97206615 Coweta 3505082 Crawford 8252707 Crisp 22965875 Dade 691630 Dawson 105162 Decatur 16219070 DeKalb 103911915 Dodge 40553 16 Dooly 917482 Dougherty 29736 Douglas 5694097 Early 1261847 Echols 2921369 Effingham 922617 Elbert 5935820 Emanuel 2562503 Evans 2693570 Fannin 3045415 Fayette 20 213 13 Floyd 916955 Forsyth 2664285 FrankUn 9 66114 Fulton 2478 13205STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 409 COUNTIES Contd Gilmer Glascock Glynn Gordon Grady Greene Gwlnnett Habersham Hall Hancock Haralson Harris Hart Heard Henry Houston Irwin Jackson Jasper Jeff Davis Jefferson Jenkins Johnson Jones Lamar Lanier Laurens Lee Liberty Lincoln Long Lowndes Lumpkin Macon Madison Marion McDuffie Mclntosh Meri wether Miller Mitchell Monroe Montgomery Morgan Murray Muscogee 13 052 11 14 951 03 60 813 38 15 556 21 66 210 66 5 659 78 6 500 00 20 319 89 78 603 48 00 22 150 73 3 64092 15 157 44 76 14 42 122 74 82 198 69 161 354 77 17 033 92 24 369 47 2 716 65 16 707 82 138 159 83 00 1 882 59 14 194 50 00 25 390 29 3 975 96 14 309 99 9 445 26 21 640 58 293 850 03 821 78 5 042 78 21 099 00 29 619 88 25 834 29 00 186 539 88 00 393 75 5 186 44 6 403 10 7 214 68 6 117 06 80 341 36 410 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 COUNTIES Contd Newton Oconee Oglethorpe Paul ding Peach Pickens Pierce Pike Polk Pulaski Putnam Quitman Rabun Randolph Richmond Rockdale Schley Screven Seminole Spalding Stephens Stewart Sumter Talbot Taliaf erro Tattnall Taylor Telfair Terrell Thomas Tift Toombs Towns Treutlen Troup Turner Twiggs Union Upson Walker Walton Ware Warren Washington Wayne Webster 13 103 40 47 712 65 17 367 10 15 419 02 71 269 08 7 709 04 9 269 38 14 107 80 17 169 75 59 217 51 8 058 70 11 247 49 175 088 37 00 347 339 84 1 536 90 28 191 49 180 907 29 8 249 86 2 845 71 5 903 79 3 227 14 62 648 29 16 159 34 15 651 34 6 719 35 39 144 23 107 378 07 50 183 49 41 293 91 42 459 74 32 509 20 212 93 00 12 786 98 57 594 37 19 930 22 3 48715 32 685 66 21 422 56 52 670 38 44 611 44 00 2 195 92 13 476 10 3 027 95411 STATE HIGHWAY DEPARTMENT OF GEORGIA PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1959 COUNTIES Contd Wheeler 3943172 White 3159951 Whitfleld 7057037 Wilcox 1797107 Wilkes 2707144 Wilkinson 1928639 Worth 2005952 1167434723 Subtotal 74873 17400 NONCASH PARTICIPATIONRAILROADS Atlantic Coast Line Ry 3 68652 Southern Railway Co 44538 413190 74 877 305 90412 STATE HIGHWAY DEPARTMENT OF GEORGIA ANALYSIS OF CONSTRUCTION ALLOTMENTS YEAR ENDED JUNE 30 1959 NEW WORK COMMERCIAL CONTRACTORS 182 Advertised Projects 8819632679 2 Extension Agreements 3564450 184 231 971 29 NONCOMMERCIAL CONTRACTORS 357 Projects with Cities and Counties 369903281 280 Public Utility Agreements 2863097 65 2 Department of Corrections Projects 15 050 41 1 Ga Historical Comm Project 204000 140 State Forces Projects 117380494 780 7 753 025 81 964 Total Number of Projects Add Allotments involving new work but not forming a part of the above contracts Engineering Supervision 10 891 376 69 Purchase of Soil Pits 600320 Purchase of RightofWay 1145761597 Add Net Allotment Adjustments to cover Overrun or Underrun on Projects initiated prior to July 1 1958 which are not subject to the 20 limitation as extension agreement 22 354 995 86 118 339 992 96 2 883 730 58 Total Construction Allotments for Year ended June 30 1959 121 223 723 54413 STATE HIGHWAY DEPARTMENT OF GEORGIA ANALYSIS OF CONSTRUCTION ALLOTMENTS TO SHOW TYPE OF PARTICIPATING FUNDS Current Prior Years Years Type of Fund Program Program Total StateFunds3789388497 150098379 3939486876 Federal Funds 8037011114 138622272 8175633386 OtherFunds 7599685 347593 7252092 11833999296 288373058 12122372354414 STATE HIGHWAY DEPARTMENT OF GEORGIA H H Ph S o o Q 8 M Sg H O pj Ei 3 O 3 Q Q J 3 s o o 5S on O M E O H CO Z O O oi o CO W 15 Q H Q w H I g CO o oa o CT3 in 00 o 71 O co c t5s CM OI CO 00 CD CO CM 00 CO a 01 o 01 a t 0 i oi CO CO CO oo erf N CO 01 Ol 01 CO J2 CM CM O bf O O in oi CO o O B c O c O o o o o co co rt o o en co Pi PI o o co co o n a x3 CO ft ft iH S Ol 05 I H CD S W Di i t Q oo co Q co h co 9 O sj si cd WWW O O CO lO C C3 ri ii CO 00 lO m cm cm tjT in H O CM CO CM o O c J O c D a u CD a 0 o CO c 33 M a a d j ft 3 01 c A p CO a c to CD a 0 0 y d C3 0 5 11 0 G c CD o e s 0 CD i D cd OS a CO CO P O CO J CM H CM H C5 lO in I O pI o l o co co g oo o Q o co Ph Ph CO 0 Ph 0 CO CO O C3 O pj fh m m o in in o O 73 cS 0 01 p 3 01 O XI 11 CO CO 3 00 O CO cb oi E CO 00 o CO m CO lO c 09 E oi X t OS pH H rH co eft m c c O O m Q CC PI s C c O D cr CO 5 s 01 01 CD o Q O O g CO X CO t CM rH O t Q 1 tr X t 9S P c O i 1 1 i OQ CO CO CO CO PI oi p5 T3 O 6 B C3 CIS o o CO oi U pi 3 o o Pi u CO CO 0 oj cS XI OSTATE HIGHWAY DEPARTMENT OF GEORGIA 415 8 W PL s o o Q w M S H O Bj Eh H O 3 Q PS 8 s o o br CO O hH H O C3 Pi co O w E Q w Q s H PS fjH CD sS 03 D CO 11 i fl O CO a o CO a 0 w H f5 rt CD CD 43 0 03 0 Ml 43 0 03 a m jj M ca ca 41 43 O Q CM d 8 CO OS CO CM CO CO 00 CO 02 OS 00 tCM CO t in CM O CO en CO 02 O 00 GO CO H CO CO o o in CO c CM CM CS o 8 CO in 00 CO o 00 m CO CO CM Q lO CO CM CM tto CM in c 8 in m in CO CM X tCO CO O CO CM X X CD r CO in o X a co CO g CO CO i en o CO CO X m X CO o S en o 55 m m f3 m B o o O O M 00 V V 03 03 Ph Ch M h CD CD M M pi a CD CD j 5 iS 03 C3 m pq COH J H P Ph Ph cm co P Ph o o o o j co en pi a o o ccj co M M o3 2 P Ph o o P P y 03 03 a a w o o O D CO CO o o O O So I J o 03 CO CO 43 43 M ao o s S S fc g7PS W H H H R CO P O o 3 o CD Cn O m i CM o m X CM CO o CO co CO O CM CM CO X o CM rH CM CM PI o O T o PI C O CO PI c U 4J 42 u CD c o s CU M U 1 hJ PS s N d o O Ph PI 42 C 43 O O o o a PQ pq p p CD CD o o m m c 1 on X CO 1 in CM in tH 11 o rH o P P CO CO CO CO pf 2 o otit STATE HIGHWAY DEPARTMENT OF GEORGIA H H PL a o o Q w B o H O 3 s o o Q Hi w a O a O O HI O g H w K O O o CO H O Q w Q w w C2 H 11 C5 fc o H a m H o o O CO rt rH h1 o J t Hi t or 00 J c m CO tf Tl rrr Cr CO a iO e CO CO CO 00 CD 05 pi iH o 8 CO CD O CO t o i1 Cv w fl 3 CO Hi O E5 Hi 3 CO s 5 3 h o o o hi O D ri T Tj S n O CO CO fi p ft 7i CO B 43 ra to C3 O S5 o t o o o o o o CO s 60 H D 0 CO CJ o co m CO co M 7 7 t H H S 4 8 CD m h o o o o Q Q c A oo co t H c i o o to 9 9 7 7 H4 M Q HI HI to M to Ph c a a CM 8 s CO CO 00 a 0 PI 1 a s in m X 1 X CO 09 lO CO CM iH o CD c CO X lO CD a g X in CO tcr m as 1 X CD 0 9 PI 5 CO CO 00 t in r1 1 a CO X CO CO 8 i1 CM CM 93 m en a O o cfl H o J O cfi O J o O d 60O fl cfi C3 rj HI O H O CO H o Q o 3 CO M o o D O a d CJ CO aj C3 gS s a CO CO HI HI CO CO 60 60 CO CO S o o CO CO o o o o a a o c o o o o c5 o g po po go cm i i t feOOcoVVVti fePPQcococoPi CO o CO aSTATE HIGHWAY DEPARTMENT OF GEORGIA 417 H 0 a O o Q 2S H O W O 3 Q 05 05 o s og o is o M H O 05 H co 55 O o OS S3 9 Q W Q Sz w 05 w 00 o o GO c o OS 03 cm 01 1 CO CO CO of o CM CO 5 3 03 00 11 01 CO Q OS Of 8 00 m CO OS Q to in bOS CO H OS 00 fc i1 tX CM CM 00 o CO 8 CO X X X co CO 65 x CO CO 8 OS x X 5 CO CO DO of go c i cm c o o o ccj fe a c O d o CO J o 3 2 f rt c D 8 d c S i CD O o O o o O i 4 d go J r I POiOOOOcO 3 co A fl o o o o CD CD Si 3 a O CD O P5 O CM I O CM O CO o o t I CO hffi Q P co os 8 OS O 11 in CO 0 CM 0 in O d X CO Oi CM 03 1 10 pj CO O CO to OS X CO 0 X CM 00 CM 10 co c CO tX N J a s es d d a ass C3 O P ccj cci o ft ft O CD CD Q P 2 cS cci g 5 S O 0 S i CtJ 3 W 3 C3 ccj S SO 03 C3 1 CD cd cc H H CO CO iO fo O co ph ft Ph 7 Q Ph Q Pn co 000 OOO s a og c o D cci is CCJ CO CO CO Pn P PH dodo P5 P5 P5 h rH 53 co 2 ri o o o o 1 1 1 fn N CO iz O o o o Q S cS M C5 it H418 STATE HIGHWAY DEPARTMENT OF GEORGIA H a o o Q Sg H O H O Q o p q IS H o H PS H O O o hl H O P H W O o 11 C m o IO m CM co CO CO 2 H S5 w a H o 10 U OS 00 i5 id il Oi m 03 00 1 CD M i1 CM CO H s p 15 P H P w 03 H p o S3 o O lO 00 8 g 4i 1 CO o t 8 o X CO CT O 8 35 COCOQiOWirH iHPOOOOrHCOCDW CO ri i1 i 00 CO OS o t iH X 00 CO cCO tCO CO U3 O 03 HiniOH03tON COlOfciHifWlO CO iH 1 CO m iH CO wi CO lO CO OS 1 OS CO rH tii M CO CO Ci OJ t H lO CC CO 1 CO t OS O 00 CO O f1 O OS CO iT N H co m m Efi e o O c D M a 03 o o fl o CO 5 3 o a i o co 0 5 H CD d CO CO g co Ph CO CO P CO 2 in o co i 8 Ph J P CO CO co 3 S cd H Ph d o s o O o D IE 1 j rt HSrt p doOS Ph Ph P P CO Ph d Ph 8 S o3 cu s cd O o 2 3 M cu 3 iz Q hi s fl CO d s w O t w iI o o s 3 C3 i 3 4H a j cu fl CO bl 11 D r1 A fH N hi CU a 1 a 3 0 p u a M DQ H CO CO d x n o W S P W tf o S o o 8 o CM CM CM Pb 8 s P P P Ph P iH CM o o o o A X 3 PhSTATE HIGHWAY DEPARTMENT OF GEORGIA 419 H Ph 8 O o Q 2 p Ei HO 3 Q a Eh 5 O o Q J H Q s St H 51 o oS I o E O Eh w S5 O o o o H Q H Q H o d O Q d D d d O g g O o CO O CO ti CD fj 5 5 rH O N lO CO CM d O O go en O IS O rj 8 cd 3 rd en o 0 J X3 d d M CD H M Ci cS Ph hiSdg 00 00 i M 00 CO lO CD O t 53 I 22 as ih os Ti O CD O CO O 1 o O O r i PH P4 1 1 1 I CO 5 02 pq co go co Q CO QPPD o o 00 O X o t t o aT ri rH CO H Tt CVl lO CD f1 CO CvJ I OS m h co CAf lO iH o go H CO 2 TO o CO 2 rH CO ccS in O CD O o en w H en I A OS 5 Hs rJ S 5 g S O O CD CO co g g fe 7 F ffl 7 R i co A Q co Q Q fj M rH H ai cci aJ a3 W H H H HH 03 CD N CO fc CO CO t h m to w H N m m co M o rO o 8 d o o O a o Q X O d S CD 3 CD CO CO W h Ft o 1 d CD O X w CO o o d jj o m jo ci O d d cp W o d S m cd co o 2 2 h to t I 2 2 CO CD O o o 6 CO p420 STATE HIGHWAY DEPARTMENT OF GEORGIA H Ph s o o Q 2 2 03 Eh fS Q Ph s o a o H S2 O n o n O 3 03 Eh 09 o fc H s Eh m X o IO CO h1 id d m re CO o CO W 5 Q H Q w PS a o o O D cd en H H S S tS cci Hi 11 I I a a CD CD 3 Pi 33 c3 O O 1 o 0 3 a CD Hj co as o 00 CO CO iH en 1o co O IO 00 iH CM O CO CO cc CO X rH d 5 o CO CM i CO CO CM id H CO CO TC o CO o CO fcm d CO CO 05 CO X iH Q CH CM CO CO CO H id CM id d H c X I id d CO 00 m CO x o iH d CM d g CO iT iH CM co O iH o CM CO X CO 0 CM tiH tid 5 o t o CO iH o o m o O rH oT a s a ccj o I o o o o o o BODl tJ CO B S o o a I o O CD co M O XI CD x Q D pq o J h OJ j Hi c4 ccS o 00 co rl en H O tri tH W CD 6B hi 3 3 g B j c pq Ph 2 03 o A H M o W O h1 Ph CD db5 CO rH H CS CD rf d cj vy uu iv ii HHlHHgg a o 3 i CD Pi gl O 3 cd O 6 O 6 5q O S H a S o a 2 CD O 3 H H fthl 2 o w o H Q CO s O m o a 8 CD CD 73 H H 00 CD fc iH o c cr CO CO CO O o CM CO CO iH 1 1 cc O OS Q C IO CM CO oe CO CO X a 3 CO iH Of CO J cc b o iH o c o Tt OS CO OJ iQ X o CO 8 CO t c 1 H 1 1 CO o t X o o CM a CO t H E rH H H 6 o I1 11 c I CO H o H rH O C72 Q w Q 0 Si 00 cc GG X w m n co pi S CO Ph CO 0J S S O Ph a C3 3 PS Ph Ph Ph Ph Ph 4STATE HIGHWAY DEPARTMENT OF GEORGIA 421 w ft s o o Q 2g H O W H O o ag S5 w I9 O pQ SS o H O BJ H W 55 o o 03 H H S H O H 55 is G H Q 55 w p4 w P3 O H O H 55 O o E O w 5 o ft H 55 5 O o CD CM C3 00 CM CD in CO 00 r7 CO 11 fH ee o o to en P o o O CO to 3 a as a So a a Q C3 to a Is X 2 a M 8 8 t m a a o a 3 o O CO tl o CM CO O O a fl 1 m CD 2 a a S M EUD oS2 to H H g o Ph P lh 0 in t J a a B a sh o o 03 03 m co 00 03 CO CO cd id CM CM CM CO 2 5 o o g a ft A 2 to rt o a So 3 g O 3 to 03 P a S 5 5 5 ft a P 03 03 03 5 in o co GO 00 lO O J id P M O t CO 1 Oi a o o fi Pi o g rig o t O CM H WO 00 t o rt o o l F002 F002 1817 1 0762 1269 R1591 03 03 03 0 P P W P 03 03 PL o 03 03 CO 0 CO CO 8 CO o CO Ctj id CO co CO id iH lO t 00 CO o a o o o to O fl O g M a gw so jjj P a o O 3 o M tl m fi 0 to p I 03 5 S fi 15 hi W ft 2 S H P H Eh 9 B H422 STATE HIGHWAY DEPARTMENT OF GEORGIA b CM rH w m cm in W o o Q W CO 3 H 03 W Q o Q w 03 O Ei CO CO O 03 H a o m z o rH Ei O P oi Eh CO i5 o o CO CO CO Eh fc 11 W S w Eh a rH CO O rH in oo J CO ri J o o o in i1 rf t Ol rH CO CM o ih ee co in rH co rH W 15 Q H Q Jz H a w d o O a si fl 3 H o O P tj y St 0 o in a a o D B d cS 3 CO o TJ O fl nS 03 r fl H O S o a CO fl 3 co P3 P3 i tH Ph CO co co is CO rH s CM OS OS 00 OS OS tCO CO m CO O iI O OS OS iri CO CO CM rH OS OS t 00 CO CM C00 en rH rH O rH m 7 m t o O g fl o O flog O O CD rfi cd o 0 as in M H aS cci p4 Eh 0 W PQ CM O CO CO O O OS o o rl I O I rl 77 co 7 co 0 co R co fl fl c o si fl w B o 03 o 2 Th rfl a o a CM 00 rH co m O I I I CO CO rH CO in rH CO o o fH Sh pq m O o O fl en fl CD 0 O B0 SjO O S3 H M CD pp o o Hi 03 fH CD X rH t CO cO Q 52 t CM o O S t oo i i 52 7 o co fn 7 co co Q Q co oi ca g oSTATE HIGHWAY DEPARTMENT OF GEORGIA 423 55 M H QQ M H H h O w H Eh CO u 55 S M M 55 H O W O Hi S 3 Q pj GO U 5 o o H oo 55 O o o o W 55 i Q H Q 55 Ph Cm w o M D O H 3 in O Pi 1 o Ph O H 73 55 f O O ft 03 O O o O CO to 9 CO T4 Oi S o A Ph t CD c to rH 3 e 1 a i IO co 1 B 0 h 1 11 c o O CM 5 en O i a 2 1 Ph fc lb j q a o CD O CD Hj CD 8 S 0 73 0 H a H Ph ci Ph 3 q CD 3 el M 3 3 en Jh o PQ A o 3 v c pq Ph CO o 55 q o Ph o w fe q cs q a a 3 CD cd i 60 q S q a CD X Ph is o 55 q o Pi o o 55 o W 0 w CO hH O CD 0 o d CD O CD o W en Vi O g CD O a 5 1 a S en 3 o ffl o s CO qj 1 o o CD 4J ft q CO Q ci a 3 a S ft o CD ft o 5 o CD 0 O a en a 05 O 6 CD q w q cd C3 T3 a o O CS O CD 0 o O 3 4 0 q I a q ft cJ 6 CD ft o Q CD M H O 03 cd T taO q g a ft o CD CXI Q CD fe t4l 5 M o ft CD Vi w g CD O q M CD CH CO N CD 5s 3 r1 CD M I ft g o q q i cd oj CO q c3 en o a O en en q CD o 1 6 CD 4 1H q o O 73 03 CD O H n q O cd O CD 53 ffi bfl 43 CD g O o O rt 3 1h fl Cfi oj en M 4P c a 43 0 o 3 173 43 3 en q g 55 tP 03 CO t q a 3 a rH rt O 03 60 M hH 5 cS o 0 en Z a q CD 2 a tJ CD O CD CD 03 M 03 rH 03 60 H O CD CD jh w 0 Q ft CD Pj1 O o cd q H CD 53 CD x O CD o q CD 03 a M CD Sh ft CD ftO IO s c CD 73 60 B a 60 o q CD m q fe H O a a CD CD rt ftj3 ft o p CM m 03 c q O CD en 5 a t3 a q cd oS m S H 1H CO o ft co a CO Q CO OS 3 q o b ft q q ft S q o 60 a cj CD CD CO gec m q 73 o3 o q V cd q CD i A q 03 J2 03 2 SS S 60 CD O O C3 l 3 J3 r 03 So q M m o o o ft j424 STATE HIGHWAY DEPARTMENT OF GEORGIA H 02 hl H o z o H H w 12 Q w Q O OS Eh O o O H H O Eh CO O O CO P3 O Eh O H O O II o B3 H S S o o o H CO Eh O 03 Eh 55 O O w S5 Q w Q w P3 w 7 g fH 5 2 U b S a 6 g s a 5 M h o 5 2 3 D r OS 5 S H CO ai op fiH a o g 2 3 ss a m S s 3 o 3 o o Q o a d A W c2 o b o H tj a ffl 2 B h S 9 03 o O oS s B d B 2 2 r Z C P a c T 3 s 2 5 O tn o Ph 7 P H W o a 2 D P O a oj H 0 o S S 03 o P o 5 2 25 a u p J u p o 03 o S I g 2 5 S a s E 2 o a 2 o a o ft ft425 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT APPLING PR 10135601 PR 0963301 ATKINSON PR 1881903 PR 2411169 PR 2753503 PR 3145203 PR 3430103 PR 3431103 PR 3432103 PR 3433103 PR 3434103 PR 3435103 PR 3436103 BACON PR 0803305 PR 0803405 SAP 1817D705 PR 3210305 PR 3565105 PR 3566105 PR 3567105 PR 3568105 PR 3569105 PR 3570105 PR 3571105 PR 3572105 PR 3573105 PR 3574105 PR 3575105 PR 3576105 PR 3577105 BAKER PR 1317807 PR 1317907 BALDWIN PR 1333109 CONTRACTOR ALLOTMENTS County of Appling 13 62219 County of Appling 2455829 3818048 County of Atkinson 1 267 60 County of Coffee 73931 County of Atkinson 293 00 County of Atkinson 61040 County of Atkinson 743 40 County of Atkinson 610 40 County of Atkinson 30520 County of Atkinson 51100 County of Atkinson 24780 County of Atkinson 617 40 County of Atkinson 74340 668891 County of Bacon 837200 County of Bacon 1116742 County of Bacon 72870 County of Bacon 12420 County of Bacon 17640 County of Bacon 72870 County of Bacon 1 97300 County of Bacon 6300 County of Bacon 52020 County of Bacon 163100 County of Bacon 35970 County of Bacon 47640 County of Bacon 9000 County of Bacon 19600 County of Bacon 143880 County of Bacon 1 91840 County of Bacon 29400 3025792 County of Bacon 39 60346 County of Bacon 4801809 8762155 County of Baldwin 61081426 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT BARROW PR 0465A413 PR 0466A413 PR 0585613 PR 0786813 PR 1063613 PR 3376213 PR 3555B113 BARTOW PR 2225415 PR 2225515 PR 3437115 BIBB SAP 1552921 SAP 1680C321 SAP 1917A 10 21 BLECKLEY PR 1337423 PR 2134623 BRANTLEY PR 0043325 PR 3532125 PR 3533125 CONTRACTOR ALLOTMENTS BULLOCH PR 1320 14 31 BURKE SAMA 0796433 SAP 0796533 SAP 0796633 PR 1369733 PR 1438 27 33 PR 2832233 PR 2833233 PR 2996633 PR 3284233 PR 3284333 PR 3401133 PR 3401233 County of Barrow 100873 County of Barrow 43360 County of Barrow 33606 County of Barrow 845 88 County of Barrow 100863 County of Barrow 21 236 20 County of Barrow 42294 2529203 County of Bartow 1899423 County of Bartow 1546585 County of Bartow 186590 3632598 County of Bibb 884129 County of Bibb 2083832 County of Bibb 951035 3918996 County of Bleckley 612459 County of Bleckley 5011535 5623994 County of Brantley 217600 County of Brantley 274000 County of Brantley 104640 596240 County of Bulloch 3 014 71 County of Burke 36 782 28 County of Burke 3756501 County of Burke 5762277 County of Burke 535100 County of Burke 2688942 County of Burke 1078293 County of Burke 509671 County of Burke 3273631 County of Burke 783680 County of Burke 1105716 County of Burke 2513934 County of Burke 2242240427 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT BURKE Contd PR 34131 33 PR 35341 33 PR 35571 33 PR 35591 33 PR 35601 33 PR 35831 33 PR 35841 33 CANDLER PR 0421B 10 43 CARROLL PR 0526345 PR 3197245 PR 36061 45 PR 36071 45 CATOOSA PR 3070247 PR 33022 47 PR 35561 47 CHARLTON SAP 1667 21 49 CONTRACTOR ALLOTMENTS CHATHAM PR 3429151 PR 3509151 CHATTAHO O CHEE PR 3441153 CHATTOOGA County of Burke 324120 County of Burke 1 680 00 County of Burke 350000 County of Burke 186920 County of Burke 359840 County of Burke 175000 County of Burke 95920 County of Candler County of Carroll 10 816 29 County of Carroll 1315474 County of Carroll 8 964 54 County of Carroll 257123 County of Catoosa 266000 County of Catoosa 89500 County of Catoosa 144500 County of Charlton C ounty of Chatham 7037 26 County of Chatham 8672 81 County of Chattahoochee 295 88013 3038 50 PR 1143555 County of Chattooga 1460 88 PR 1495655 County of Chattooga 28314 PR 1496355 County of Chattooga 569 78 SAP 1745555 County of Chattooga 1 200 74 PR 2222B155 County of Chattooga 98610 PR 3146255 County of Chattooga 1 711 40 PR 3462155 County of Chattooga 209 90 PR 3463155 County of Chattooga 470 47 PR 3464155 County of Chattooga 522 84 PR 3465155 County of Chattooga 370 72 PR 3466155 County of Chattooga 2 944 85 35 506 80 5 000 00 112500 15 710 07 1 616 70428 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CHATTOOGA Contd PR 3467155 PR 3468155 PR 3469155 PR 3470155 PR 3471155 CHEROKEE PR 0139457 PR 0337A557 PR 0850857 PR 3541157 CONTRACTOR ALLOTMENTS CLARKE PR 2729359 CLAYTON PR 3487163 PR 34991121 COBB PR 0991767 PR 0991867 PR 3507167 COFFEE PR 1713869 PR 2411169 PR 2885269 PR 2885369 PR 2888169 COLQUITT PR 0004671 SAP 0727871 PR 2594271 COWETA PR 0063A377 PR 1230577 PR 1943477 PR 1943577 CRAWFORD PR 3578179 County of Chattooga 71909 County of Chattooga 16047 County of Chattooga 93385 County of Chattooga 47589 County of Chattooga 55681 1357693 County of Cherokee 1501775 County of Cherokee 1424500 County of Cherokee 27 579 50 County of Cherokee 17 42978 County of Clarke County of Clayton 1012150 County of Clayton 4 24184 County of Cobb 2934475 County of Cobb 3004198 County of Cobb 2110060 County of Coffee 2 314 40 County of Coffee 665384 County of Coffee 983991 County of Coffee 1098057 County of Coffee 9016 35 County of Colquitt 2655821 County of Colquitt 588482 County of Colquitt 2 392 43 County of Coweta 1080000 County of Coweta 2 96913 County of Coweta 2484 95 County of Coweta 12 379 64 County of Crawford 74 272 03 20 069 31 14 363 34 80 487 33 38 805 07 34 835 46 28 63372 16051 37429 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CRISP SAP 1218A581 SAP 1218A681 PR 2600281 CONTRACTOR ALLOTMENTS DECATUR PR 0355 13 87 SAP 1344187 PR 1353 46 87 PR 2029A287 PR 2298387 PR 3443187 PR 3449187 PR 3542187 DEKALB SAP 1214B589 PR 1770390 DODGE PR 0263291 PR 0263391 EARLY SAP 1876A599 PR 3616199 ECHOLS PR 0756B210 EFFINGHAM PR 26773103 PR 35081103 PR 35381103 EMANUEL PR 01235107 PR 07262107 PR 11895165 PR 12814107 PR 12815107 PR 34201107 County of Crisp 12 953 38 County of Crisp 276785 County of Crisp 306104 1878227 County of Decatur 1538535 County of Decatur 6668773 County of Decatur 4231186 County of Decatur 32 94510 County of Decatur 3605182 County of Decatur 919600 County of Decatur 527044 County of Decatur 896343 County of DeKalb 1213906 City of Stone Mountain 20701 37 County of Dodge 1741742 County of Dodge 12208 94 County of Early 4444902 County of Early 3785683 County of Echols County of Effingham 88560 County of Effingham 72243 County of Effingham 509800 County of Emanuel 618607 County of Emanuel 100942 County of Jenkins 375239 County of Emanuel 4 87815 County of Emanuel 191710 County of Emanuel 436157 2210470 216 811 73 32 840 43 29 626 36 82 305 85 4 266 20 6 706 03430 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 20 992 00 COUNTY PROJECT CONTRACTOR ALLOTMENTS EVANS PR 16315109 County of Evans 156960 PR 30812109 County of Evans 105840 PR 33362109 County of Evans 895827 PR 33363109 County of Evans 188160 PR 35801109 County of Evans 243040 1589827 FANNIN PR 05074111 County of Fannln 558400 PR 09383111 County of Fannin 546434 1104834 FLOYD PR 28742116 City of Rome FORSYTH PR 13457117 County of Forsyth 59250 PR 29001121 County of Fulton 97919 157169 FULTON SAP 1625B3121 County of Fulton 1460170 SAP 1681A2 1121 County of Fulton 6017719 PR 29001121 County of Fulton 97919 PR 34991121 County of Fulton 424183 7999991 GLASCOCK PR 06245125 County of Glascock 961800 PR 06246125 County of Glascock 163170 1124970 GLYNN PR 33353127 County of Glynn 1149918 PR 33354127 County of Glynn 1402812 GORDON PR 22313129 County of Gordon 596735 PR 34541129 County of Gordon 477600 1074335 GRADY PR 34531131 County of Grady HABERSHAM PR 22231 1137 County of Habersham HALL PR 12453139 County of Hall 458850 PR 18962139 County of Hall 178740 PR 30902139 County of Hall 450000 25 527 30 4 441 02 1 227 62431 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT PR 32982139 PR 35041139 PR 35131139 HARALSON PR 20734143 HARRIS PR 26862145 HENRY PR 0104B1151 PR 22013151 PR 24062151 PR 24272151 PR 34281151 HOUSTON PR 24232153 PR 31392153 IRWIN PR 147613155 PR 23582155 PR 2448A2155 PR 29082155 PR 33891155 PR 34791155 JASPER PR 23704159 JEFF DAVIS PR 01052161 PR 01053161 PR 0339A3161 PR 06081161 PR 06131161 PR 06141161 PR 06183161 PR 30867161 PR 35451161 PR 35461161 PR 35471161 CONTRACTOR ALLOTMENTS County of Hall 2443433 County of Hall 4545739 County of Hall 2145 06 County of Haralson County of Harris County of Henry 16 375 60 County of Henry 489120 County of Henry 706910 County of Henry 953667 County of Henry 448864 County of Houston 2 934 25 County of Houston 602140 County of Irwin 21 412 82 County of Irwin 14 724 38 County of Irwin H 477 86 County of Irwin 893239 County of Irwin 12166 25 County of Irwin 49 422 79 County of Jasper County of Jeff Davis 495 80 County of Jeff Davis 17180 County of Jeff Davis 47680 County of Jeff Davis 20760 County of Jeff Davis 34940 County of Jeff Davis 77760 County of Jeff Davis 21560 County of Jeff Davis 1320968 County of Jeff Davis 33840 County of Jeff Davis 45220 County of Jeff Davis 24500 82 912 68 18 07415 13 248 65 42 361 21 8 955 65 118 136 49 17 446 71432 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CONTRACTOR ALLOTMENTS 15 898 15 JEFF DAVIS Contd PR 35481161 County of Jeff Davis 47860 PR 35491161 County of Jeff Davis 6860 PR 35501161 County of Jeff Davis 41160 PR 35511161 County of Jeff Davis 17640 PR 35521161 County of Jeff Davis 23520 PR 35531161 County of Jeff Davis 41700 PR 35541161 County of Jeff Davis 108680 19814 JEFFERSON PR 12806163 County of Jefferson 1152015 PR 19015163 County of Jefferson 437800 JENKINS PR 11895165 County of Jenkins 1599701 SAP 1578A3165 County of Jenkins 45568 20 SAP 1581B5165 County of Jenkins 2256692 PR 1595A4165 County of Jenkins 3024635 SAP 19275165 County of Jenkins 940140 PR 34941165 County of Jenkins 1305125 JOHNSON SAP 0942B5167 County of Johnson JONES PR 23153169 County of Jones LAMAR PR 14857171 County of Lamar 1320902 PR 34141171 County of Lamar 1226200 LAURENS PR 35941175 County of Laurens LEE PR 29052177 County of Lee LOWNDES PR 25142185 County of Lowndes 101675 PR 25392185 County of Lowndes 753075 MACON SAP 0950A1 3189 County of Macon 446456 PR 13346189 County of Macon 413810 860266 136 83113 1 746 00 8 484 21 25 471 02 6 702 25 839 80 8 547 50433 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CONTRACTOR ALLOTMENTS MADISON PR 11211 1191 County of Madison 576877 PR 28072191 County of Madison 1063801 1640678 MARION PR 33721193 County of Marion 247613 PR 33861193 County of Marion 576000 PR 3387A1193 County of Marion 480000 PR 35791193 County of Marion 384000 1687613 McDUFFIE PR 0987A5195 County of McDuffie 1436784 MERIWETHER PR 22753199 County of Meriwether 498742 PR 32941199 County of Meriwether 1805096 2303838 MONROE PR 19961207 County of Monroe LJ07d ya MONTGOMERY PR 12665209 County of Montgomery tavtB MUSCOGEE SAP 1854A6215 County of Muscogee 1332000 SAP 1854A7215 County of Muscogee 13 060 65 SAP 1854A9215 County of Muscogee 2660700 SAP 1854A10215 County of Muscogee 1250330 SAP 1854A11215 County of Muscogee 700925 SAP 1854A1 2215 County of Muscogee 1690500 8940520 OCONEE PR 20013219 County of Oconee 2396256 OGLETHORPE PR 24267221 County of Oglethorpe I4a oo PAULDING PR 29193223 County of Paulding 1536685 PR 35951223 County of Paulding 2530873 4067558 PEACH PR 23795225 County of Peach 746982 PR 23796225 County of Peach 748800 1495782434 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT PICKENS PR 34151227 PIERCE PR 20609229 PIKE PR 32872231 PR 33642231 PR 34521231 PULASKI PR 01668235 PR 2286 23 235 PR 2286 24 235 QUITMAK PR 35252239 RABUN PR 0310 13 241 RICHMOND PR 00844245 PR 01762245 PR 04962245 PR 04982245 PR 05633245 PR 08653245 SAP 0965245 SAP 09622245 SAP 13431245 PR 24282245 PR 24283245 PR 26833245 PR 27353245 PR 29352245 PR 35311245 PR 35891245 PR 35901245 PR 35911245 PR 35921245 PR 35931245 CONTRACTOR ALLOTMENTS County of Pickens 770904 County of Pierce 570 00 County of Pike 252228 County of Pike 1152000 County of Pike 864000 2268228 County of Pulaski 367589 County of Pulaski 12165 80 County of Pulaski 1322224 2906393 County of Quitman 10 384 21 County of Rabun 20 905 97 County of Richmond 13 16900 County of Richmond 5 987 25 County of Richmond 366355 County of Richmond 89 604 24 County of Richmond 1099065 County of Richmond 865165 County of Richmond 78172 County of Richmond 255700 County of Richmond 115 685 06 County of Richmond 313719 County of Richmond 566950 County of Richmond 28 82950 County of Richmond 5 503 86 County of Richmond 8 496 00 County of Richmond 1846843 County of Richmond 8 62710 County of Richmond 2 146 46 County of Richmond 7 064 54 County of Richmond 11 408 00 County of Richmond 650583 35694653435 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT SCHLEY PR 31103249 PR 31104249 PR 32412249 PR 36221249 SCREVEN PR 02946251 PR 02955251 PR 10402251 SAP 1581A5251 SAP 1927B1251 SAP 1927B2251 SAP 1927B3251 PR 26405251 PR 35371251 SUMTER PR 23121 0251 PR 23121 D261 PR 23121 2261 PR 23121 3261 PR 32951261 PR 34862261 PR 34863261 TALBOT PR 0024B1263 PR 17853263 PR 30652263 CONTRACTOR ALLOTMENTS TALIAFERRO PR 35201265 TATTNALL PR 23283267 PR 24299267 PR 3336B1109 PR 34271267 TAYLOR SAP 12384269 SAP 12385269 PR 15102269 County of Schley 554416 County of Schley 10 791 98 County of Schley 1111904 County of Schley 867302 3612820 County of Screven 390079 County of Screven 735900 County of Screven 1581455 County of Screven 40 883 08 County of Screven 2080800 County of Screven 2088025 County of Screven 3889940 County of Screven 7 470 81 County of Screven 1649175 17250763 County of Sumter 5427699 County of Sumter 1842090 County of Sumter 945050 County of Sumter 598939 County of Sumter 12 051 07 County of Sumter 26 054 71 County of Sumter 1392815 14017171 County of Talbot 218504 County of Talbot 686421 County of Talbot 604604 1509529 County of Taliaferro 908225 County of Tattnall 259164 C ounty of Tattnall 2 049 79 County of Evans 6 631 33 County of TattnalL 1 31011 12 582 87 County of Taylor 15 212 81 County of Taylor 15 625 64 County of Taylor 1762220 4846065436 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CONTRACTOR ALLOTMENTS TELFAIR PR 09212271 County of Telfair 1241407 TERRELL PR 14794273 County of Terrell 1703516 PR 14795273 County of Terrell 938707 PR 14796273 County of Terrell 1019562 3661785 THOMAS PR 20258275 County of Thomas 152220 PR 20259275 County of Thomas 455514 PR 2025 10275 County of Thomas 196099 PR 2025 ll275 County of Thomas 1264001 2067834 TIFT I 04011 9277 County of Tlft 40000 PR 33891155 County of Irwln 1216625 1256625 TOOMBS PR 29125279 County of Toombs 616658 TROUP PR 23535285 County of Troup 966020 TWIGGS PR 14336289 County of Twiggs 629000 UNION SAP 18131291 County of Union 199090 PR 18353292 City of Blairsville 22840 221930 UPSON PR 16483293 County of Upson 618109 PR 34841293 County of Upson 192768 PR 34851293 County of Upson 228167 1039044 WALKER PR 32302295 County of Walker 390721 PR 32315296 City of Rossvllle 1630661 PR 34451295 County of Walker 314805 PR 34461295 County of Walker 316724 PR 34471295 County of Walker 302177 PR 35181295 County of Walker 1986225 4941313437 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS AWARDED TO CITIES AND COUNTIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT CONTRACTOR ALLOTMENTS WALTON PR 34441297 County of Walton 791955 PR 35101297 County of Walton 2593910 PR 36091297 County of Walton 1280646 4666511 WARE PR 29202299 County of Ware 218160 WASHINGTON PR 35171303 County of Washington 1583185 WAYNE PR 1434 24305 County of Wayne 1162339 WHEELER PR 30253309 County of Wheeler 733918 PR 30262309 County of Wheeler 765093 1499011 WHITE PR 35191311 County of White 1632675 WHITFIELD SAP 1775B 13 314 City of Dalton 1675745 PR 1844 20313 County of Whitfield 2369495 PR 1844 21313 County of Whitfield 1871595 PR 1844 24313 County of Whitfield 395065 6311900 WILKES PR 15317317 County of Wilkes 947200 PR 16894317 County of Wilkes 292502 1239702 WILKINSON PR 2104B2319 County of Wilkinson 753717 PR 26302319 County of Wilkinson 391876 PR 35811319 County of Wilkinson 1632000 2777593 WORTH PR 20145321 County of Worth 150280 PR 28414321 County of Worth 2541469 2691749 Total 369903281438 STATE HIGHWAY DEPARTMENT OF GEORGIA Georgia Laws 1949 Page 274That the State Highway Director andor the State Highway Department be and they are hereby prohibited from negotiating contracts with any person firm or corporation for the construction of highways roads and bridges except contracts with counties for work to be performed by convict labor or county forces and not other Georgia Laws 1949 Page 277The State Highway Board is hereby empowered to contract with the counties for the construction of rural post roads and bridges upon such terms as they are empowered to contract for the construction of any roads on the State Highway System That all such con tracts made by the State Highway Department with the counties shall not be subject or transferred to any other person firm or corporation but shall be performed by the counties with convict labor or county forces and not otherwise That the State Highway Department will not be liable and will not be authorized to pay out any funds upon a contract for construction executed between the State Highway Department and the counties unless the work is performed by convict labor or county forces This provision shall apply to and give authority for construction of roads and bridges on the State Highway System on the same terms and conditions as for the construc tion of rural post roads and bridges This provision is not to interfere with the authority of the State Highway Department in planning furnishing plans and specifications and engineering supervision over roads and bridges being constructed by counties with convict labor or other county forces under contract with the State Highway Department Georgia Laws 1951 Page 41Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement during the period of sixty days prior to the letting of the contractSTATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 439 COUNTY PROJECT Atkinson SAP 1135A 5 SAP 1135A 5 Bartow F 00121 6 F 00121 6 F 00121 6 F 001216 F 00121 6 S 08292 S 08292 Ben Hill F 00342 3 F 00342 3 Bibb F 00041 5 F 00041 5 F 000415 Brooks S 1780 1 S 1780 1 s 1780 1 s 1780 1 Bulloch F 00055 3 F 00055 3 S 0733 4 Burke s 07161 s 0807 5 SG 0807 6 S 1290 1 s 17721 Camden SG 0607 2 CarrolL F 001711 S 0844 5 S 0844 5 s 0844 5 s 0844 5 s 0844 5 Chatham F 00641 6 SG 1787 1 UTILITY Atlantic Coastline R R 6 045 00 Western Union 48300 652800 Southeastern Pipe Line 2 549 15 L N 210820 Sou Bell Tel Tel 1005944 Ga Power Co 635120 Misc Pub Utilities 147200 Sou Bell Tel Tel 1257000 Ga Power Co 183757 3694756 Elec Member Corp 2166800 Misc Public Utilities 28800 2195600 City of Roberta 47 36 Elec Member Corp 1780 Misc Public Utilities 1888 8404 South Ga Rwy Co 50000 Elec Member Corp 791400 Misc Public Utilities 121263 U S Forestry Service 33045 995708 Ga Power Co 1992719 Misc Public Utilities 476809 Misc Public Utilities 16480 2486008 Elec Member Corp 136000 City of Waynesboro 18 904 50 Central of Ga R R 9 600 00 Sou Bell Tel Tel 212 00 Elec Member Corp 2 16000 3223650 Seaboard Airline R R 1730900 Ga Power Co 1056739 Central of Ga R R 143000 Sou Bell Tel Tel 92500 Elec Memb Corp 197643 Ga Power Co 439 99 Misc Public Utilities 632668 2166549 Sou Bell Tel Tel Seaboard Airline R R 4 236 00 14 642 00 18 878 00440 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 COUNTY Chattooga PROJECT UTILITY Clarke Clayton F F F F S S S u u u u u u F F I IN IN IN IN IN IN SG S S ClinchSG CoffeeS SG ColquittS S S S Cook 00173 00173 00173 00173 00191 08172 0817 2 0817 2 00033 00033 00033 00033 00033 00033 00742 00742 04012 04071 04071 04071 04071 04071 04071 1055 1 1794 1 1794 1 0568 5 0590 1 0590 2 0565 1 0565 1 17541 1754 1 04011 04011 04011 04011 04011 04011 1 3 City of Summerville 1 3 Southeastern Pipe Line 1 3 Sou Bell Tel Tel 1 3 2 3 3 3 3 3 3 7 7 1 2 2 2 2 2 2 2 Eleo Member Corp Ga Power Co City of Trion Elec Memb Corp Ga Power Co City of Athens Seaboard Airline R R Sou R R System Sou Bell Tel Tel Western Union Tel Ga Power Co Sou Bell Tel Tel Ga Power Co Ga Power Co Sou Natural Gas Co C of Ga R R Sou Bell Tel Tel Atlanta Gas Light Co Ga Power Co Misc Public Utilities Sou R R System Sou Bell Tel Tel Ga Power Co Atlantic Coast Line R R Elec Member Corp Atlantic Coast Line R Elec Member Corp Misc Public Utilities Elec Member Corp Misc Public Utilities 4 Ga Fla R R 4 Sou Ga R R Co 4 Sou Bell Tel Tel 4 Elec Member Corp 4 Ga Power Co 1 4 Misc Public Utilities R 30 472 00 19 192 91 16 843 00 1 938 57 1 000 00 7 500 00 2 013 36 797 98 22 087 62 6 155 00 35000 16 410 00 4 277 00 16 295 65 1 62112 8 422 00 116 643 00 75 127 55 33 154 60 31 077 38 46 875 26 71 937 14 19 359 66 12 000 00 446 91 2 105 95 1 815 00 18 025 00 3 512 00 1 296 86 5 641 61 2 500 00 629 15 55000 2 000 00 1 215 05 11 018 03 321 98 79 757 82 65 575 27 418 770 57 13 045 00 19 840 00 12 950 47 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 441 COUNTY Cook Contd Crawford PROJECT UTILITY F F F DadeS S DawsonS DecaturU U U U U FFG FFG FFG UG UG UG UG S s DecaturS S SG S S S DeKalb UG UG UG U I I I I I I 040111 5 Sou Bell Tel Tel 220373 040111 5 Ga Power Co 188459 04011 1 5 Misc Public Utilities 454717 2436970 000415 City of Roberta 989950 000415 Elec Member Corp 372238 000415 Misc Public Utilities 394694 1756882 17551 Ga Power Co 960000 1755 1 Misc Public Utilities 6 784 15 16 384 15 17811 Elec Member Corp 356750 000715 City of Bainbridge 705560 000715 Seaboard Airline R R 430000 000715 Sou Bell Tel Tel 1010794 000715 Western Union Tel 346700 000715 Ga Power Co 193605 00271 1 Atlantic Coast Line R R 9 546 24 002711 Western Union Tel Co 100800 002711 Misc Public Utilities 27561 00272 3 Atlantic Coast Line R R 1 886 00 002723 Sou Bell Tel Tel Co 119162 002723 Western Union Tel 228700 002723 Ga Power Co 126219 17831 City of Brinson 62144 17831 Sou Bell Tel Tel 231300 17831 Western Union Tel Co 74500 17831 Elec Member Corp 1216435 17832 Atlantic Coast Line R R 1124000 17841 Sou Bell Tel Tel 151831 17841 Elec Member Corp 342744 17851 Elec Member Corp 310979 7946258 003724 City of Atlanta 640547 003724 GeorgiaR R 3181949 003724 Seaboard Airline R R 1220729 003725 City of Atlanta 2450581 040225 Sou Bell Tel Tel 1589863 04022 5 Ga Power Co 16142 60 04022 5 Misc Public Utilities 1218275 04022 6 Atlanta West Point R R 50 235 40 040226 Sou Bell Tel Tel Co 9015416 04022 6 Atlanta Gas Light Co 130 761 44442 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT DeKalb Contd I 04022 6 I 04022 6 I 04022 6 I 040715 I 040715 I 04071 5 I 040715 Dooly DS 0672 3 DS 0672 3 Early S 1691 2 Effingham S 01031 2 F 010312 S 0953 4 s 0953 4 SG 1131 2 Elbert F 00511 2 F 00511 2 F 00511 2 S 0985 2 S 0985 2 EmanueL F 00381 4 S 0733 4 Fayette S 1392 2 s 1392 2 s 1392 2 Franklin s 0888 3 s 0888 3 Fulton UG 00372 4 UG 00372 4 UG 00372 4 U 003725 Fulton F 00861 4 F 008614 F 00861 4 F 008614 F 00861 4 F 00861 4 I 04012 1 3 UTILITY Ga Power Co 19750315 Atlanta Transit Co 2018310 Misc Public Utilities 138 208 80 Sou R R System 11056100 Sou Bell Tel Tel 342686 Ga Power Co 583883 Misc Public Utilities 1969598 88573076 Elec Member Corp 87982 Misc Public Utilities 61936 149918 Elec Member Corp 5 709 20 Misc Public Utilities 258 32 Savannah Elec Power Bd 3 42029 Misc Public Utilities 11 329 00 Savannah Elec Power Bd 2 83500 Seaboard Airline R R 1928600 3712861 Seaboard Airline R R 15 000 00 Western Union Tel Co 114100 Ga Power Co 16312 Sou Bell Tel Tel 54500 Elec Memb Corp 258324 1943236 Elec Member Corp 117568 Misc Public Utilities 88 Transcontinental Pipe Lines 11 64000 Sou Bell Tel Tel 1 273 45 Ga Power Co 855618 2146963 Elec Member Corp 4015 81 Misc Pub Utilities 202000 603581 City of Atlanta 6 405 48 Georgia R R 31 819 49 Seaboard Airline R R 1220728 City of Atlanta 24 505 81 Southeastern Pipe Line Co 14 000 00 Atlanta West Point R R 43 83711 Sou Bell Tel Tel Co 386235 Western Union Tel Co 81900 Ga Power Co 379313 Misc Public Utilities 3018800 City of Atlanta 77 069 37443 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT UTILITY FultonI 04012 1 3 Sou Bell Tel Tel 15338890 Contd I 040121 3 Atlanta Gas Light Co 3656200 I 040121 3 Ga Power Co 1852820 I 04012 1 3 Atlanta Transit System 6543700 I 040226 Sou Bell Tel Tel Co 217907 I 04022 6 Atlanta Gas Light Co 3160 56 I 040226 Ga Power Co 477374 I 040226 Atlanta Transit System 48790 I 04022 6 Misc Public Utilities 3 340 56 IN 040712 Sou Natural Gas 232353 IN 040712 Central of Ga R R 102540 IN 040712 Sou Bell Tel Tel Co 96116 IN 040712 Atlanta Gas Light Co 144974 IN 040712 Ga Power Co 222486 IN 040712 Misc Public Utilities 59876 UI 053610 Ga Power Co 3623300 SG 0867 3 Atlanta West Point R R 30 798 65 S 1392 2 Transcontinental Pipe Line 36000 S 13922 Sou Bell Tel Tel Co 3938 S 13922 Ga Power Co 26463 GwinnettDS 09106 City of Lawrenceville 410000 DS 09106 Sou Bell Tel Tel 58629 DS 09106 Elec Member Corp 115931 DS 09106 Ga Power Co 116578 DS 13471 City of Suwanee 181350 DS 13471 Elec Member Corp 70000 DS 13471 Ga Power Co 35000 HabershamS 17771 Elec Member Corp HarrisS 12691 Elec Member Corp HartF 000339 Sou Bell Tel Tel Co 153203 F 000339 Elec Member Corp 24954 Henry S 17941 Sou Bell Tel Tel Co 30609 S 17941 Ga Power Co 144241 HoustonF 000135 City of Fort Valley 212150 F 000135 Sou Bell Tel Tel Co 179950 F 000135 Elec Member Corp 125100 F 000135 Ga Power Co 166900 F 000135 Misc Public Utilities 49200 F 003432 Elec Member Corp 23775 F 003432 Ga Power Co 74184 F 003432 Misc Public Utilities 288927 612 644 06 9 874 88 466 55 3894 1 781 57 1 748 50 11 201 86444 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT IrwinS 13151 S 1638 1 LaurensS 11191 MarionSG 05326 S 0642 1 S 0642 1 McDuffie S 1096 4 Morgan S 1768 1 Murray F 00181 10 S 0826 2 S 0826 2 Newton SG 0774 1 S 1050 1 s 1050 1 s 1050 1 Oconee s 1086 1 s 1086 1 s 1086 1 Paulding s 1234 1 Peach F 00013 5 F 00013 5 F 00013 5 F 000135 F 00013 5 Pickens S 1012 Pierce S 1646 1 S 1646 1 s 1646 1 Pulaski F 000223 F 00022 3 F 003432 F 003432 F 00343 2 Putnam S 0776 1 s 0776 1 UTILITY Elec Member Corp Elec Member Corp Misc Public Utilities C of Ga R R Elec Member Corp Ga Power Co Elec Member Corp Elec Member Corp Elec Member Corp Elec Member Corp Misc Public Utilities C of Ga R R City of Covington Transcontinental Pipe Line Sou Bell Tel Tel Co City of Watkinsville Sou Bell Tel Tel Co Ga Power Co Elec Member Corp City of Fort Valley Sou Bell Tel Tel Co Elec Member Corp Ga Power Co Misc Public Utilities Elec Member Corp Sou Bell Tel Tel Co Elec Member Corp Ga Power Co City of Hawkinsville Elec Member Corp Elec Member Corp Ga Power Co Misc Public Utilities C of Ga R R Elec Member Corp 5 901 28 8 000 00 13 901 28 2 932 03 1 526 00 241 67 71800 2 485 67 10082 110 57 7 462 00 713 73 381 30 8 557 03 7 000 00 641 14 8 000 00 951 45 16 592 59 2 230 00 1 295 73 813 25 4 338 98 964 99 2 121 50 1 799 50 1 251 00 1 669 00 49200 7 333 00 169 93 2 450 00 1 135 00 403 00 3 988 00 5 380 00 492 00 168 87 526 92 2 052 19 8 619 98 288 00 2 938 00 3 226 00 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 445 COUNTY Rabun FH F F Richmond F F S S Schley S s s Screven s s s s Spalding DF Sumter s s s Talbot s s Taliaferro s Taylor RG Terrell s Tift FG Toombs F Troup SG Turner I I Upson F F F F F F F F S PROJECT UTILITY 0010B Ga Power Co 255378 00552 6 Sou Bell Tel Tel Co 61241 00552 6 Ga Power Co 446457 763076 001511 6 Sou Bell Tel Tel Co 454400 001511 6 Ga Power Co 2092000 07154 Sou Bell Tel Tel Co 194500 07154 Ga Power Co 110564 2851464 18171 Sou Bell Tel Tel Co 9205 18171 Elec Member Corp 3175 18171 Ga Power Co 10160 22540 07201 Elec Member Corp 216000 07201 Misc Public Utilities 125000 09524 Elec Member Corp 144000 09524 Misc Public Utilities 125000 610000 0006410 City of Griffin 646303 18171 Sou Bell Tel Tel Co 171995 18171 Elec Member Corp 59325 18171 Ga PowerCo 189840 421160 0762 9 Upson Co Elec Memb Corp 9 74 12691 Elec Member Corp 190824 191798 07323 Misc Public Utilities 15142 15042 Atlantic Coast Line R R 1799000 15183 Elec Memb Corp 6438 000121 1 Atlantic Coast Line R R 1962500 003814 Elec Memb Corp 416832 0740 3 Atlantic Coast Line R R 17 350 00 040111 2 Elec Member Corp 724131 04011 1 2 Misc Public Utilities 1 964 86 9 206 17 000415 City of Roberta 160314 000415 Elec Memb Corp 60282 000415 Misc Public Utilities 63918 000645 City of Thomaston 5818614 000645 C ofGa R R 520625 000645 Elec Memb Corp 26833 000645 Ga Power Co 479881 000645 Misc Public Utilities 212663 07629 Upson Co Elec Memb Corp 974 7344104446 STATE HIGHWAY DEPARTMENT OF GEORGIA REIMBURSEMENT AGREEMENTS WITH PUBLIC UTILITIES FOR CHANGING FACILITIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT Walker RG 0814 1 RG 08141 Walton R 1768 1 S 17682 Warren R 10964 Washington R 1100 3 Webster S 15183 White S 1777 1 Whitfleld s 0826 2 s 0826 2 Wilcox DR 0672 3 DR 0672 3 R 1271 2 Wilkes TV 001412 DF 001412 S 1096 4 UTILITY McDonald Mfg Co Tenn Ala Ga R R Elec Member Corp Georgia R R Elec Member Corp Elec Member Corp Elec Member Corp Elec Member Corp Elec Member Corp Misc Public Utilities Elec Member Corp Misc Public Utilities Atlantic Coast Line R R Elec Member Corp Misc Public Utilities Elec Member Corp Total 4 361 40 484 60 339 43 7 108 02 156 67 8370 256 60 180 64 11 845 00 4 846 00 7 447 45 1 549 76 2 100 47 2801 3 033 45 240 37 12 282 24 87500 405 14 2 257 05 3 537 19 2 863 097 65447 STATE HIGHWAY DEPARTMENT OF GEORGIA CONSTRUCTION CONTRACTS WITH OTHER STATE FACILITIES YEAR ENDED JUNE 30 1959 COUNTY PROJECT Decatur PRCF 2604A 2 Lee PRCF 29143 CatoosaI 007538 Dept of Corrections Dept of Corrections Ga Historical Commission Total 9185 71 5 864 70 2 040 00 17 090 41 Note Georgia Laws 1951 Page 41 Contracts with political subdivisions or other departments of the State which shall be let at the average bid price of the same kind of work let to contract after advertisement during the period sixty days prior to the letting of the contract 448 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1959 COUNTY PROJECT BakerREC 1011A8 REC 1041A4 BaldwinSFPR 18801 1 BanksSFPR 04165 SFPR 19762 SFPR 20562 BarrowSFPR 28052 BartowSF 1294B3 SFPR 22256 BibbSF 1552 1 0 BleckleySF 1030B5 SF 11515 SF 1245B8 BryanSF 07865 BurkeSFPR 1438 25 SFPR 1438 26 SFPR 1777 1 2 SFPR 17771 3 SF 1902B 1 0 SFPR 22782 SFPR 2278Z3 SFPR 34961 SFPR 34971 SFPR 35221 SFPR 35222 ButtsSFPR 04002 OamdenSFPR 12244 CarrollSF 08931 SF 08932 ChathamSF 0919A 2 1 REC 1963 1 2 ClaytonSF 1086A2 SFPR 20874 SFPR 26633 ColumbiaSF 10781 6 CrispSF 1014A3 DecaturSF 1090B5 SF 12166 ALLOTMENTS 59 713 50 66 861 07 126 574 57 2 500 00 11 303 75 3 072 30 3 535 68 1791173 12 423 96 21000 2 080 50 2 290 50 2 000 00 180000 1 800 00 900000 12 600 00 2 500 00 1100 00 300000 3 135 66 2 088 41 661 36 1 900 00 360000 6 733 44 7121 80 1 100 00 1 300 00 31 740 67 6 499 05 2 500 00 21 210 87 10 000 00 31 210 87 50000 4 062 28 4 562 28 44501 750 00 840000 9 595 01 1 800 00 1 800 00 13 500 00 11 500 00449 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1959 COUNTY PROJECT ALLOTMENTS SF 12167 7 980 43 Contd SF 12168 64 000 00 SF 13381 58 383 14 SF 13382 66 600 00 SF 13411 67 000 00 SFPR 1353 4 2 9 489 50 SFPR 1353 4 3 7107 43 SFPR 1353 4 4 4 410 89 SFPR 1353 4 5 550 00 SFPR 1353 4 7 9 370 00 REC 1504B8 3 874 31 SFPR 33951 6 063 53 SFPR SF 33952 08232 1 826 00 331 655 23 18 368 54 REC 1242A5 13 804 50 SFPR 12816 90000 SFPR SFPR 34771 19286 3 339 38 36 412 42 3 750 00 SFPR 29922 19 427 00 SFPR SFPR 34121 15948 2 386 50 25 563 50 2 73900 SFPR 19993 8100 SFPR SF 21793 1188 1 5 3 118 50 5 938 50 34 614 48 SF SFPR 1791A 2 3 15302 7 500 00 42114 48 Gwinnett 6 568 50 Habersham SF 07983 18 054 00 SFPR SFPR 19762 01624 3 910 20 21 964 20 Hall 1 585 00 SFPR 01792 5 282 50 SF 0681A4 1 437 50 SFPR 12454 104 82 SFPR 14905 638 00 SFPR 1548 1 0 4 927 00 SFPR 1906 1 5 2141 50 SFPR 1906 1 7 728 72 SFPR SFPR 1906 1 8 19061 9 4 958 50 2 602 00 450 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1959 COUNTY PROJECT SFPR 19881 ALLOTME NTS Hall 1 917 00 Contd SFPR 20562 4150 57 SFPR 35231 4 707 00 SFPR 36291 4 926 00 SFPR SF 36301 1805A6 2 525 00 42 63111 Hancock 2 200 00 SFPR SF 28306 1981A4 1 100 00 3 300 00 Haralson 3 400 50 Harris SFPR 14525 5 448 21 Hart SFPR 14092 1 208 00 SFPR 21593 2 704 00 SFPR SFPR 27383 34261 3 770 00 7 682 00 Houston 6 850 00 Jasper SF 06786 2 200 00 Jefferson REC 09586 20 354 42 SF 0963B5 1 800 00 SFPR SFPR 31891 35851 8 092 30 30 246 72 Jenkins 1 800 00 Lanier SF 10535 2 000 00 Laurens SF 0942A3 1 734 36 Lumpkin SFPR 34391 1 212 00 Marion SF 1064A1 6 1 500 00 McDuffie SF 07726 900 00 SF SFPR 1914B7 01541 3 1 800 00 2 700 00 Murray 17 920 00 Paulding SF 1194A2 95100 Pickens SFPR 17402 1 720 00 Pierce SF 1583A 1 3 6 677 44 SF SF 1583A 1 4 1088A5 1 500 00 8 177 44 Polk 76800 Rockdale SF 1922B3 1 668 17 Screven SF 1345Cl 4 000 00 Seminole SF 1162Al 540 40 SF 1968B4 926 40 1 466 80 451 STATE HIGHWAY DEPARTMENT OF GEORGIA STATEMENT OF ALLOTMENTS FOR CONSTRUCTION WORK PROJECTS BY STATE FORCES YEAR ENDED JUNE 30 1959 COUNTY PROJECT ALLOTMENTS Stephens SFPR 35261 7 827 50 Sumter SFPR 0705A6 16 125 00 REC 13391 27 000 00 SF 13392 5 000 00 SF 13401 2 370 58 SF 1787A6 1 300 00 SF 1787A7 3 500 00 REC 1788A5 12 000 00 SFPR 2914B2 14 500 00 SFPR 31446 26 500 00 SFPR 32952 10 000 00 SFPR SFPR 34741 16215 15 500 00 133 795 58 Taliaferro 4 000 00 Terrell SF 1887C6 3 168 43 Thomas RFC 1015B3 28 480 00 Turner RFC 1524A4 12 980 50 Upson SFPR 23545 50000 Ware REC 06115 3 749 48 SF SFPR 1780A9 12068 4 700 00 8 449 48 Washington 1 500 00 SFPR SFPR 12069 16904 3 076 57 4 576 57 White 1 686 00 SFPR SFPR 27112 04794 16 060 00 17 746 00 Whitfield 780 50 SFPR SFPR 31262 17945 1 534 00 2 314 50 Wilcox 2 000 00 Wilkinson SF 0852A4 1 724 50 Worth SF 1002A5 217 10 REC 1524B2 13 851 50 REC 1835B2 Total 44 071 50 58 140 10 1 173 804 94 452 STATE HIGHWAY DEPARTMENT OF GEORGIA ALLOTMENTS FOR PURCHASE OF RIGHTOFWAYS YEAR ENDED JUNE 30 1959 COUNTY PROJECT NUMBER Ben HillF BullochF CamdenAAD CarrollF Catoosa ChathamF ClarkeF F Clay t onI IN CobbI CookI CowetaF CrispI I DadeF DecaturU U F U DeKalbI I DoolyI EarlyFFG EffinghamF ElbertF FultonU I I IN GordonI GwinnettF DS DS HarrisF HartF HoustonF I ALLOTMENTS 03422 90 000 00 00551 160 000 00 0082 4 136 70 01711 189 432 61 40135 100 000 00 06415 12 000 00 00337 510 000 00 003310 40 000 00 550 000 00 085110 500 000 00 40711 300 000 00 800 000 00 285111 666 666 66 40113 1 000 000 00 02413 152 500 00 40114 150 000 00 401116 143 333 00 293 333 00 01611 10 000 00 00711 320 000 00 00714 500 000 00 02712 600000 02722 200000 828 000 00 285111 666 666 67 40222 186 667 00 853 333 67 401116 143 333 50 3562 12 000 00 10311 9 000 00 05011 250 000 00 06711 500 000 00 085110 500 000 00 285111 666 666 67 40711 300 000 00 1 966 666 67 075312 400 000 00 10812 100 000 00 6962 3 950 00 9106 100000 104 950 00 07418 100 000 00 00338 3 000 00 03431 35 000 00 401116 143 333 50 178 333 50 453 STATE HIGHWAY DEPARTMENT OF GEORGIA ALLOTMENTS FOR PURCHASE OF RIGHTOFWAYS YEAR ENDED JUNE 30 1959 COUNTY PROJECT NUMBER ALLOTMENTS JonesF 08917 LowndesI 40116 38000000 I 40117 38000000 MadisonF 003310 MeriwetherF 02413 MuscogeeF 07418 NewtonI 40122 PulaskiF 03431 RabunF 05524 RockdaleI 40222 SeminoleF 00717 TownsF 05814 WhitfieldI 075312 40000000 I 40135 10000000 SAP 1775B13 32596 66 60 000 00 760 000 00 40 000 00 152 500 00 400 000 00 186 666 00 35 000 00 150 000 00 186 667 00 10 000 00 67 500 00 532 596 66 11 457 615 97454 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1959 PROJECT NUMBER COUNTY ESTIMATED ESTIMATED ESTIMATED TOTAL FEDERAL STATE COST FUNDS FUNDS FEDERAL AID F 0071 3 Seminole 81981800 40990900 40990900 F 0161 2 Dade 90779200 45389600 45389600 F 0272 1 Early 30981000 15490500 15490500 F 0501 2 Elbert 43540000 21770000 21770000 SG 0814 1 Walker 459092 450000 9092 S 0829 2 Bartow 39946000 19973000 19973000 S 0862 4 Conn Cherokee Forsyth 46157600 23078800 23078800 S 1108 1 Johnson 25634400 12817200 12817200 S 1601 1 Conn Dawson Lumpkin 47110000 23555000 23555000 S 1758 1 Habersham 23050200 11525100 11525100 S 17641 Warren 24828000 12414000 12414000 S 1794 1 ClaytonHenry 38834800 19417400 19417400 U 00331 Ct 2 Clarke 21537000 10768500 10768500 I 751 7 OOLowndes 38000000 34200000 3800000 I 751 17 23Lowndes 404211000 363789900 40421100 I 75119 102 Crisp 166440000 149796000 16644000 I 7538 Ct 1 2 Catoosa 228545000 205690500 22854500 I 811 10 70 Fulton Clayton 100000000 90000000 10000000 I 2851 11 88 CobbFulton DeKalb 200000000 180000000 20000000 Totals1652035092 1281116400 370918692 STATE FUNDS F 0022 3 FI 0131 2 F 0161 2 F 0173 8 F 0201 5 S 0787 3 S 1646 1 U 0071 5 SAP 595B 2 SAP 1634B 8 PR 852 7 PR 1621 4 PR 2579 2 Pulaski 593945 Ct2Fulton DeKalb 6800000 Dade 24500 Chattooga Walker 101190 Polk 100000 WashingtonHancock 100000 Pierce 200000 Decatur 980000 Taliaferro 75770 Taliaf erro 1 451 69 Baker 804050 Butts 1650000 Taliaferro 43752 Early 12500455 STATE HIGHWAY DEPARTMENT OF GEORGIA UNRECORDED COMMITMENTS JUNE 30 1959 PROJECT NUMBER COUNTY ESTIMATED STATE FUNDS STATE FUNDS Contd PR PR RRPR 5RRPR 6RRPR 6RRPR 6RRPR 6RRPR 3416 2 3581 1 926B 5 3 3 1050 2202 2332 1 2864 1 3010 1 Spur Coffee 91190 Wilkinson 160000 Meriwether 80000 Burke 70000 Fayette 10000 Hancock 60000 Fayette 10000 Pike 10000 383040758456 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION FROM BEGINNING OF THE DEPARTMENT THROUGH JUNE 30 1959 CONSTRUCTION COST From Beginning of Construction in 1917 to end of Fiscal Year June 30 1941244 237 49200 For Fiscal Year ended June 30 1942 1743183623 For Fiscal Year ended June 30 1943 1220606995 For Fiscal Year ended June 30 1944 790498685 For Fiscal Year ended June 30 1945 439721818 For Fiscal Year ended June 30 1946 6053 516 25 For Fiscal Year ended June 30 1947 1877864648 For Fiscal Year ended June 30 1948 1917643940 For Fiscal Year ended June 30 1949 3226446183 For Fiscal Year ended June 30 1950 3357525234 For Fiscal Year ended June 30 1951 32197784 93 For Fiscal Year ended June 30 1952 3706367958 For Fiscal Year ended June 30 1953 50 745 70423 For Fiscal Year ended June 30 1954 45 487 79256 For Fiscal Year ended June 30 1955 49 698 74893 For Fiscal Year ended June 30 1956 43 602 263 66 For Fiscal Year ended June 30 1957 4609707673 For Fiscal Year ended June 30 1958 6496844031 For Fiscal Year ended June 30 1959 8411875476 85000616520 Add Cost to Complete Projects by Funds State 2818024007 Federal 8830373779 Other Cash Participation 4 671199 39 NonCash Participation 9497436 121 250151 61 Encumbrances 17706881 12142722042 971 433 385 62 457 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION ALLOTMENTS TO COUNTIES FROM THE BEGINNING OF THE DEPARTMENT TO JUNE 30 1959 COUNTY STATE FUNDS Appling 333187028 Atkinson 209710340 Bacon 233660108 Baker 233963264 Baldwin 322115545 Banks 203278519 Barrow 178885571 Bartow 916439491 Ben Hill 231165455 Berrien 243753523 Bibb 383691634 Bleckley 215698209 Brantley 352792933 Brooks 413591062 Bryan 270782202 Bulloch 448232213 Burke 579896246 Butts 201427232 Calhoun 204891933 Camden 553965258 Candler 164355876 Carroll 377509483 Catoosa 130886427 Charlton 522012259 Chatham 651799753 Chattahoochee 1 045 793 76 Chattooga 392292054 Cherokee 321456246 Clarke 344692701 Clay 155769279 Clayton 705645591 Clinch 462790783 Cobb 693492579 Coffee 450867600 Colquitt 453904112 Columbia 3 330 789 87 Cook 231954667 Coweta 432702771 Crawford 319204635 Crisp 241677789 Dade 262549851 Dawson 298724519 Decatur 829749072 FEDERAL OTHER TOTAL FUNDS FUNDS ALLOTMENTS 1 221 526 37 3 343 814 00 4 897 210 65 639 351 90 83 971 42 2 820 426 72 1 196 048 91 87 812 25 3 620 462 24 713 177 65 62 920 66 3 115 730 95 1 529 922 75 383 660 11 5 134 738 31 900 100 17 197 744 44 3 130 629 80 820 193 95 263 985 77 2 873 035 43 6 555 179 94 406 472 97 16 126 047 82 1 060 513 89 149 669 17 3 521 837 61 924 028 92 101 930 39 3 463 494 54 5 485 604 14 1 970 679 85 11 293 200 33 376 883 62 157 405 28 2 691 270 99 1 534 752 37 123 184 18 5 185 865 88 2 495 477 06 453 693 63 7 085 081 31 1 328 401 97 147 231 49 4 183 455 48 3 461 997 46 270 755 42 8 215 075 01 2 097 221 08 480 304 77 8 376 488 31 653 858 60 220 475 32 2 888 606 24 573 036 63 180 255 71 2 802 211 67 2 293 357 68 421 608 06 8 254 618 32 385 119 33 97 684 97 2 126 363 06 2 683 830 42 708 624 82 7 167 550 07 313 569 45 120 947 55 1 743 381 27 2 627 932 88 336 556 64 8 184 612 11 4 475 153 10 1 870 742 48 12 863 893 11 1 669 990 82 7 960 67 2 723 745 25 1 994 303 61 286 684 27 6 203 908 42 1 563 431 38 402 977 35 5 180 971 19 2 258 576 88 589 431 98 6 294 935 87 562 957 24 139 119 79 2 259 769 82 8 142 651 43 339 078 72 15 538 186 06 2 779 598 79 106 888 36 7 514 394 98 8 359 495 05 580 804 62 15 875 225 46 1 114 216 34 180 744 64 5 803 636 98 2 549 583 12 384 018 49 7 472 642 73 959 137 67 120 725 67 4 410 653 21 9 281 553 79 308 356 71 11 909 45717 1 741 992 49 651 911 49 6 720 931 69 1 840 934 70 132 159 30 5 165 140 35 1 319 710 40 477 796 30 4 214 284 59 1 11534051 110 135 19 3 850 974 21 508 186 06 137 278 23 3 632 709 48 4 051 004 95 509 279 07 12 857 774 74 458 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION ALLOTMENTS TO COUNTIES FROM THE BEGINNING OF THE DEPARTMENT TO JUNE 30 1959 COUNTY STATE FUNDS FEDERAL FUNDS OTHER FUNDS TOTAL ALLOTMENTS DeKalb 921512924 Dodge 376418855 Dooly 235697206 D ougherty 4 463 346 47 Douglas 224376173 Early 287799547 Echols 257633000 Effingham 322270824 Elbert 294003883 EmanueL 5 301 352 26 Evans 204851214 Fannin 289772592 Fayette 266648420 Floyd 519133649 Forsyth 216370688 Franklin 287100247 Fulton 19 393 103 42 Gilmer 282597965 Glascock 121855554 Glynn 975801238 Gordon 4 558 717 97 Grady 297843741 Greene 182102236 Gwlnnett 6 672 156 51 Habersham 216960169 Hall 476403055 Hancock 294553929 Haralson 206564667 Harris 435734896 Hart 242151277 Heard 210097710 Henry 3 871 354 57 Houst on 4 774 808 99 Irwin 266739049 Jackson 362131256 Jasper 291075510 Jeff Davis 153202993 Jefferson 4 526 282 61 Jenkins 259667852 Johnson 1 956 495 24 Jones 311108937 Lamar 207996563 Lanier 202816570 28 438 915 1 789 3 825 4 367 1 395 1 112 2 218 1 394 3 031 794 999 1 696 3 389 841 1 998 42 452 659 410 6 348 3 133 1 064 1 205 6 743 1 601 1 968 1 129 2 118 2 209 1 594 944 1 675 3 714 833 1 312 1 072 879 2 243 1 554 710 2 020 1 122 486 99 880 68 235 71 035 27 861 46 505 17 173 73 542 26 215 07 464 70 605 73 673 73 611 22 541 66 652 04 574 85 793 84 664 30 261 88 436 95 962 10 905 36 744 24 641 66 869 34 914 21 186 83 609 74 525 83 575 52 174 13 753 87 677 22 738 86 458 54 735 91 598 79 760 01 452 86 108 03 834 54 470 76 031 29 352 093 08 181 773 71 273 416 83 590 721 01 147 931 16 323 084 16 702 53 170 010 28 297 204 06 731 226 48 103 500 09 459 929 69 85 247 51 599 762 51 219 756 14 242 767 50 6 505 487 81 207 869 66 22 445 23 903 656 41 130 851 55 156 307 68 62 320 97 570 264 22 579 845 44 850 149 49 103 233 91 266 596 71 199 117 10 271 442 27 68 277 25 300 414 95 402 773 02 128 388 74 185 115 72 182 363 80 197 744 83 480 850 76 174 784 97 179 617 49 44 148 44 120 752 04 33 416 89 38 005 4 861 4 419 8 879 6 759 4 596 3 689 5 611 4 631 9 064 2 946 4 357 4 448 9 180 3 225 5 112 68 351 3 693 1 651 17 010 7 823 4 199 3 039 13 986 4 351 7 583 4 177 4 450 6 765 287 113 847 892 629 118 4 165 2 609 7 250 4 325 2 846 5 176 3 323 2 759 709 31 842 94 624 60 102 75 554 35 584 80 206 26 260 78 457 96 043 44 617 96 329 34 342 93 640 66 115 06 344 82 385 07 513 61 262 65 105 74 531 62 650 45 087 57 062 39 316 47 094 25 960 03 853 12 991 89 530 56 428 48 523 39 259 23 518 09 886 82 854 81 373 55 893 38 916 35 220 76 072 35 188 43 613 88459 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION ALLOTMENTS TO COUNTIES FROM THE BEGINNING OF THE DEPARTMENT TO JUNE 30 1959 COUNTY STATE FUNDS FEDERAL FUNDS OTHER FUNDS TOTAL ALLOTMENTS Laurens 490676591 Lee 183506631 Liberty 3 398 058 72 Lincoln 364805533 Long 250451771 Lowndes 428412790 Lumpkin 316989650 Macon 292630294 Madison 225696513 Marion 123285771 McDuffie 222119987 Mclntosh 319919998 Meriwether 4 892 507 26 Miller 111624058 Mitchell 346732763 Monroe 487662735 Montgomery 2198 642 75 Morgan 230355701 Murray 373702354 Muscogee 293480663 Newton 323358691 Oconee 152996571 Oglethorpe 184574618 Paulding 291506530 Peach 160191865 Pickens 395593647 Pierce 267599268 Pike 166511036 Polk 264222491 Pulaski 469964777 Putnam 282105920 Quitman 102853012 Rabun 459404373 Randolph 216091591 Richmond 873488546 Rockdale 169362917 Schley 142192116 Screven 408680200 Seminole 203056006 Spalding 234661562 Stephens 180706174 Stewart 231256635 Sumter 480439195 2 718 493 1 166 643 1 019 3 204 1 114 1 328 1 HO 518 1 298 2 177 2 788 487 1 229 4 468 679 1114 1 670 3 541 2 068 875 1156 1 363 796 912 1 466 622 2120 2 430 1 509 361 3 456 916 7 618 1 043 634 2 087 421 1751 1 074 1 648 2 382 737 85 568 43 778 97 552 12 456 94 895 55 077 48 651 76 024 64 414 54 537 64 223 37 078 90 359 73 562 42 020 69 17318 073 22 29914 556 81 545 34 806 50 865 36 26911 874 25 109 71 11109 228 42 229 96 857 05 898 90 601 09 97918 243 57 67419 60615 11716 072 31 030 21 243 68 099 45 132 72 995 23 487 100 291 69 153 776 236 259 270 97 113 240 587 66 479 395 331 269 216 929 144 109 108 122 84 195 328 34 347 362 336 60 549 209 1 599 2 68 77 133 534 349 60 418 627 51 205 77 442 69 597 83 029 74 943 24 038 69 819 42 927 60 631 15 691 68 549 48 719 36 858 87 586 71 677 43 383 70 634 67 190 45 257 83 12815 591 34 602 08 056 57 50417 453 58 567 97 817 64 22914 350 84 39214 920 91 963 74 599 76 092 68 60061 048 72 173 01 700 08 870 80 288 94 918 50 732 05 8 113 2 428 4 856 4 361 3 677 8 265 4 520 4 514 3 637 1 848 3 633 5 616 8 268 1 670 5176 9740 3 209 3 687 5 623 7 405 5 446 2 515 3 111 4 400 2 483 5 063 4 470 2 322 5109 7 492 4 667 1451 8 600 3 286 17 952 2 739 2124 6 251 2 585 4 632 3 230 4021 7 606 131 27 840 51 280 38 205 28 004 39 966 69 012 67 774 12 917 37 903 40 42919 972 83 305 52 45918 476 76 325 47 199 63 264 90 51313 621 27 260 40 363 55 213 62 390 98 297 07 499 76 671 74 156 42 684 01 855 66 350 24 05212 986 65 759 24 652 33 835 93 087 04 047 32 290 35 73010 45013 617 57 11923460 STATE HIGHWAY DEPARTMENT OF GEORGIA SUMMARY OF CONSTRUCTION ALLOTMENTS TO COUNTIES FROM THE BEGINNING OF THE DEPARTMENT TO JUNE 30 1959 STATE COUNTY FUNDS Talbot 305276553 Taliaferro 149365545 Tattnall 3 928 272 80 Taylor 284722971 Telfair 540510895 Terrell 323264636 Thomas 469940453 Tift 451379135 Toombs 373113523 Towns 207061455 Treutlen 156246598 Troup 352514291 Turner 254486431 Twiggs 190869032 Union 276372805 Upson 325960462 Walker 4043 55210 Walton 339197558 Ware 533320805 Warren 186780778 Washington 288014961 Wayne 458083710 Webster 138881325 Wheeler 259412299 White 362674814 Whitfield 300300785 Wilcox 299658536 Wilkes 246436953 Wilkinson 266201291 Worth 343602529 FEDERAL OTHER TOTAL FUNDS FUNDS ALLOTMENTS 1 955 024 24 109 152 86 5 116 942 63 550 628 11 80 068 22 2 124 351 78 1 356 695 54 97 477 41 5 382 445 75 1 109 678 06 114 535 33 4 071 44310 900 944 39 169 342 79 6 475 39613 1 098 977 34 341 097 25 4 672 720 95 3 500 823 41 745 972 01 8 946199 95 9 253 836 91 245 247 43 14 012 875 69 2 071 383 69 319185 71 6 121 704 63 744 447 98 210 519 46 3 025 581 99 219 209 45 214 007 38 1 995 682 81 1 867 544 70 1 058 360 19 6 451 047 80 6 787 909 51 77 060 39 9 409 834 21 753 938 98 89 019 66 2 751 648 96 1 513 763 32 173185 72 4 450 677 09 1 673 088 29 209 217 82 5141 910 73 1 624 334 90 447 500 64 6115 387 64 1 942 876 65 332 63619 5 667 488 42 3142 403 02 940 029 05 9 415 64012 1 790 548 95 43 667 97 3 702 024 70 1 458 494 97 174 13013 4 512 774 71 1 223 018 56 497129 94 6 300 985 60 555 504 83 69 75015 2 014 068 23 732 82511 209 89016 3 536 838 26 1 261 676 92 336 648 08 5 225 07314 1112 254 99 425 481 28 4 540 74412 1 059 289 32 52 357 34 4108 232 02 1 585 115 01 365 02014 4 414 504 68 1 600167 21 101 864 65 4 364 044 66 2 140 98814 303 623 94 5 880 637 37 Totals541 182 064 05 375 870 878 86 54 380 442 71 971 433 385 62461 GEORGIA HISTORICAL COMMISSION462 GEORGIA HISTORICAL COMMISSION RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 10000000 Budget Balancing Adjustment 100 00000 Revenues Retained Earnings 196875 Total Income 20196875 NONINCOME Private Trust Funds 5580 CASH BALANCE JULY 1st Budget Funds 15825950 1959 100 000 00 54 225 50 9 060 65 163 286 15 105 99 182 243 72 36028405 34563586 PAYMENTS EXPENSE Personal Services 49 491 so Travel 4 68819 Supplies Materials 343161 Communication 724 07 Heat Light Power Water 40438 Printing Publications 43076 Repairs 54432 Rents 181300 Insurance 2000 Equipment 249133 Miscellaneous 52 58 Total Expense Payments 6409204 OUTLAY Historical Markers 41 986 43 Crawford Long Memorial 21601 60 Vann House Restoration 19 294 96 Jarrett Manor 191 02 SlatonBarnett House 193 43 Etowah Mounds 15 757 87 New Echota 13 840 54 White House 736 52 Other Taverns Museums etc 29012 Midway Church Museum NONCOST Private Trust Funds 5580 CASH BALANCE JUNE 30th Budget Funds 18224372 70388 70 7 855 00 5788 65 1043 97 987 08 815 75 700 26 1800 00 1500 2 206 97 71 95 91673 33 14 864 58 50 82 6 876 34 3542 32 703 42 46 021 41 27 286 88 4 799 81 1 820 50 43 959 i 105 99 75 437 67 36028405 34563586463 GEORGIA HISTORICAL COMMISSION SUMMARY INTRODUCTION The Georgia Historical Commission was created within the Department of the Secretary of State by Legislative Act approved February 21 1951 with duties and powers a To promote and increase knowledge and understanding of the history of this State from the earliest times to the present including the ar chaeological Indian Spanish Colonial and American eras by adopting and executing general plans methods and policies for permanently preserving and marking objects sites area structures and ruins of historic or legendary significance such as trails postroads highways or railroads inns or taverns rivers inlets millponds bridges planta tions harbors or wharves mountains valleys coves swamps forests or everglades churches missions campgrounds and places of worship schools colleges and universities courthouses and seats of govern ment places of treaties councils assemblies and conventions fac tories foundries industries mills stores and banks cemeteries and burial mounds battlefields fortifications and arsenals by erecting signs pointers markers monuments temples and museums with tablets inscriptions pictures paintings and sculptures maps dia grams leaflets and publications explaining their significance b To promote and assist in the publicizing of the historical resources of the State by preparing and furnishing the necessary historical material to agencies charged with such publicity to promote and assist in making accessible and attractive to travellers visitors and tourists the historical features of the State by advising and cooperating with agencies State Federal and local charged with the construction of roads highways and bridges leading to such historical points c To coordinate any of its objectives efforts or functions with those of any agency or agencies of the Federal Government this State other States and local governments having duties powers or objectives similar or related to those of the Commission and to cooperate counsel and advise with them d To cooperate counsel and advise with local societies organizations or groups staging celebrations festivals or pageants of historical purpose464 GEORGIA HISTORICAL COMMISSION FINANCIAL CONDITION The Georgia Historical Commission ended the fiscal year on June 30 1959 with a surplus of 5486052 available for operations subject to budget approvals after providing the necessary reserve of 2057715 to cover out standing contracts to mature AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Georgia Historical Com mission in the year ended June 30 1959 was 10000000 To meet expendi tures approved on budget this was increased to 15422550 by transfer of 5425550 from the States Emergency Fund under provisions of State law In addition to the 15422550 provided as the current years appropria tion 906065 was received from fees and sales at various historical sites making total income available 16328615 which with 18224372 cash balance on hand at the beginning of the period made total funds available 34552987 From the 34552987 available funds 9167333 was expended for current operating expenses and 17841887 paid for land buildings markers and improvements and 7543767 remained on hand June 30 1959 This remaining cash balance of 7543767 represents funds which have been provided in excess of expenditures and will be available to meet operating costs of the Commission in the next fiscal period subject to budget approvals after providing for liquidation of 2057715 for contracts to mature465 GEORGIA HISTORICAL COMMISSION COMPARISON OF OPERATING COSTS The Commissions expenditures the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 7038870 Travel Expense 785500 Supplies 578865 Communication 1 43 97 Heat Lights Water 98708 Printing Publicity 81575 Repairs TO026 Rents L80000 Insurance Bonding 1500 Equipment 2206 9T Miscellaneous 71 95 Total Expense Payments 91 673 33 OUTLAY Etowah Mounds 4602141 Eagle Tavern 3850 Jarrett Manor 3542 Crawford Long Memorial 50 82 Historical Markers 1486458 Midway Church Museum 43 959 69 New Echota 2728688 SlatonBarnett House 32703 42 Troup Monument 178200 Vann House 687634 White House 4799 81 Total Cost Payments 27009220 Number of Employees on Payroll June 30 20 8 49 491 80 40 968 56 4 68819 3 293 20 3 431 61 2 063 94 724 07 45529 404 38 5999 430 76 36461 544 32 32117 1 813 00 1 200 00 2000 576 71 2 491 33 97217 5258 855 6409204 50 28419 15757 87 2 693 75 1369 191 02 4 683 66 21 601 60 11 547 82 41 986 43 31056 27 183 93 13 840 54 11 778 21 193 43 9250 19 294 96 15130 00 736 52 17798453 127173 90 466 GEORGIA HISTORICAL COMMISSION GENERAL The Georgia Historical Commission is composed of the following members Joseph B dimming Chairman 909 Marion Building Augusta Ga Beverly M DuBose Jr 739 Trust Co of Ga Bldg Atlanta 3 Ga Milton L Fleetwood Daily Tribune News Cartersville Georgia Dr A R Kelly R F D 1 Bogart Georgia Alex A Lawrence Liberty Bank Building Savannah Georgia C E Gregory of Decatur Georgia is Executive Secretary of the Com mission and is bonded in the amount of 500000 Bond is written by the Travelers Indemnity Company 669653 dated May 19 1958 and covers faithful performance of duties and proper accounting for all moneys and property received by C E Gregory by virtue of the office of Executive Secretary Other bonds held by the Commission and presented for examination are as follows Robert E Ellis Custodian of Chief Vann House Hartford Accident Indemnity Co N3358979 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds100000 L Henry Tumlin Jr Custodian Etowah Mounds Museum Hartford Accident Indemnity Co N3358978 Dated September 11 1958 Covers Faithful Performance and Proper Accounting for Funds 100000 Mary I Ramsay Custodian Jarrett Manor Hartford Accident Indemnity Co N3358980 Covers Faithful Performance and Proper Accounting for Funds 100000 Books and records of this Agency were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the year467 STATE HOUSING AUTHORITY BOARD468 STATE HOUSING AUTHORITY BOARD RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1000000 1000000 Total Income Receipts 1000000 1000000 CASH BALANCE JULY 1st Budget Funds 000 580000 Total 1000000 1580000 PAYMENTS EXPENSE Personal Services 420000 385000 Total Expense Payments 420000 385000 CASH BALANCE JUNE 30th Budget Funds 580000 1195000 Total 1000000 1580000469 STATE HOUSING AUTHORITY BOARD SUMMARY INTRODUCTION The State Housing Authority Board was created by Legislative Act approved January 31 1949 and is composed of three members the Governor of the State of Georgia the State Treasurer and the Comptroller General Mr Charles E Tarver of Cordele Georgia was State Building Coordi nator having been elected to that position at meeting of the Board on March 4 1955 A meeting of the State Housing Authority Board was held June 1 1959 pursuant to the call of the Chairman with a quorum present The resignation of Mr Charles E Tarver as Coordinator of the State Housing Authority effective May 31 1959 was read and accepted by the Board On motion of the Honorable George B Hamilton seconded by Governor S Ernest Vandiver it was ordered that the position of Coordi nator now vacant be abolished at the close of business May 31 1959 Said motion was duly adopted Meeting adjourned FINANCIAL CONDITION The office of the State Housing Authority Board ended the fiscal year on June 30 1959 with 1195000 undrawn allotment funds in the State Treasury and reported no outstanding accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of the Board in the year ended June 30 1959 was 1000000 which with a balance of 580000 at July 1 1958 made 1580000 available From the 1580000 available funds 385000 was expended for Coordi nators salary for the year and 1195000 remained in the State Treasury as undrawn allotment on June 30 1959 the end of the fiscal year The 385000 expense the past year compares with 420000 cost of operating the Board in the previous fiscal year ended June 30 1958 and the same amount two years ago GENERAL The State Treasurer is disbursing officer for the Board and his accounts were found in good condition All funds have been properly accounted for and expenditures were within the limits of budget approvals471 JEKYLL ISLAND COMMITTEE472 JEKYLL ISLAND COMMITTEE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 000 o 00 Budget Balancing Adjustment 79734800 1628852 16 Transfers Other Spending Units 400 000 00 Total Income Receipts 79734800 2028852 16 CASH BALANCE JULY 1st Budget Funds 59411747 52852069 Total139146547 255737285 PAYMENTS EXPENSE Publications Printing 350 Total Expense Payments 350 OUTLAY Buildings Improvements Contracts 86294128 150000000 Total Cost Payments 86294478 150000000 CASH BALANCE JUNE 30th Budget Funds 52852069 105737285 Total139146547 255737285 From report by W R Osborn Co C P A473 JEKYLL ISLAND COMMITTEE BALANCE SHEET AS AT JUNE 30 1959 ASSETS CURRENT ASSETS Cash on Deposit First National Bank of Atlanta Fulton National Bank 1 055 307 68 2 06517 1 057 372 85 LIABILITIES CURRENT LIABILITIES Due to Jekyll Island State Park Authority for Operating Outlay and Improving Jekyll Island Reserve for Operating and Improving Jekyll Island 783 708 70 273 664 15 1 057 372 85474 JEKYLL ISLAND COMMITTEE Jekyll Island Committee State of Georgia Atlanta Georgia Gentlemen In accordance with your request we have made an audit of the accounting records of the Jekyll Island Committee for the year ended June 30 1959 and submit herewith our report The Jekyll Island Committee was appointed by the Governor to be in charge of expenditures of State appropriated funds for operating repairing and improving the buildings and grounds of Jekyll Island The members of the committee at June 30 1959 were as follows Ben W Fortson Jr Secretary of State Eugene Cook Attorney General Matt L McWhorter Chairman Public Service Commission B E Thrasher Jr State Auditor Charles A Collier Director of the Department of State Parks Xo State funds were appropriated directly by the General Assembly for operations in the fiscal year ended June 30 1959 However by authority of law 162885216 was transferred to the committee by order of the Gover nor from the States Emergency Fund and 40000000 of State surplus funds which were originally allocated to the Capitol Square Improvement Com mittee were transferred to the Jekyll Island Committee for the purpose of operating and developing Jekyll Island The 202885215 income for the year together with the cash balance of 52852069 on hand at the beginning of the year made funds available to the committee during the current year of 255737285 The committee transferred 150000000 of this amount to Jekyll Island State Park Auth ority for operating and developing Jekyll Island The committee owes the Authority 78370870 for operating and improvements contracted for at June 30 1959 A balance of 27366415 remains in the reserve for operating and improving Jekyll Island The cash balance 105737285 was verified by communication with the depositories The expenses of operating and developing Jekyll Island are shown in the separate audit for the Jekyll Island State Park Authority We appreciate the cooperation and courtesies extended us by the employ ees and members of the Authority Respectfully submitted W R Osborn Company Certified Public Accountants475 SUPREME COURT476 SUPREME COURT RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 26100000 Budget Balancing Adjustment 64 000 00 Total Income Receipts 325 000 00 NONINCOME State Revenue Collections Unfunded 13288 CASH BALANCES JULY 1st Budget Funds 4777769 State Revenue Collections Unfunded 78238 Totals 373427 19 261 000 00 6400000 325 000 00 9 35 69 566 11 649 50 395 206 26 PAYMENTS EXPENSE Personal Services 287 583 53 Supplies Materials 166073 Communication 2 492 71 Printing Publications 48335 Repairs 10280 Insurance 10 00 Pensions Benefits 832751 Equipment 253620 Miscellaneous 14 75 Total Expense Payments 303 211 58 CASH BALANCES JUNE 30th Budget Funds 69566 11 State Revenue Collections Unfunded 649 50 Totals 37342719 288 350 16 634 16 2 519 12 637 24 10 10 1000 8 209 85 2 518 00 1560 302 904 23 91 661 88 640 15 395 206 26 477 SUPREME COURT CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In Bank 120477 Instate Treasury 9045711 Revenue Collections Unfunded Private Trust and Agency Funds U S Income Tax 94620 EmployeesRetirement 12360 Social Security 3969 ACCOUNTS RECEIVABLE Social Security Employer Contr Due from Court of Appeals 91 661 88 640 15 862 29 93 164 32 6250 93 226 82 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Current Social Security Employer Contr For April May June 1959 RESERVES For Revenue Collections To be funded to State Treasury For Private Trust and Agency Funds U S Income Tax 94620 EmployeesRetirement 12360 Social Security 39 69 SURPLUS For Operations 840 3969 64015 862 29 4809 1 502 44 91 676 29 93 226 82478 SUPREME COURT SUMMARY FINANCIAL CONDITION The accounts of the Supreme Court of Georgia reflected a surplus of 9167629 at the close of the fiscal year on June 30 1959 after providing the necessary reserve of 4809 to cover outstanding accounts payable and re serving 64015 for revenue collections to be transferred to the State Treasury and 86229 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1959 earnings from services of the Clerks Office amounted to 853833 The amount collected together with 64950 held at the beginning of the year made a total of 918783 to be accounted for of which 854768 was transferred to the State Treasury and 64015 remained on hand June 30 1959 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Supreme Court for the year ended June 30 1959 was 26100000 To meet expenditures approved on budget 6400000 was transferred from the State Emergency Fund as provided by law making total allotment for the year 32500000 The 32500000 income together with cash balance of 6956611 on hand at the beginning of the year made a total of 39456611 available with which to meet expenditures approved on budget for the fiscal period under review 30290423 of the available funds was expended for budget approved items of expense and 9166188 remained on hand June 30 1959 This remaining cash balance will be available for expenditure in the next fiscal period subject to budget reapprovals after making provision for commit ments previously referred to COMPARISON OF OPERATING COSTS Cost payments of 30290423 in the year ended June 30 1959 compare with 30321158 for the previous fiscal year and 28116721 two years ago Legislative Act approved March 7 1957 fixed the salaries of Justices of the Supreme Court of Georgia at 1800000 per year and made no provision for paying expense allowances or additional compensation for exofficio offices created by law and held by any of the Justices479 SUPREME COURT Since March 7 1957 Justices Emeritus have been paid twothirds of the salary provided for Justices of the Supreme Court in Act of the General Assembly approved March 7 1957 GENERAL The State Treasurer is disbursing officer for salaries of Justices and Attaches of the Supreme Court of Georgia fixed by law and the Clerk of the Court is disbursing officer for other expense payments Books and records were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year481 COURT OF APPEALS482 COURT OF APPEALS RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 24000000 Budget Balancing Adjustment 2500000 Total Income Receipts 26500000 NONINCOME State Revenue Collections Unfunded 6055 CASH BALANCES JULY 1st Budget Funds 10142193 State Revenue Collections Unfunded 1 34310 Totals 36770448 PAYMENTS EXPENSE Personal Services 249 39955 Supplies Materials 196660 Communication 2081 99 Printing Publications 928 45 Repairs 22778 Pensions Benefits 1065610 Equipment 247839 Miscellaneous 3960 Total Expense Payments 26777846 CASH BALANCES JUNE 30th Budget Funds 98 643 47 State Revenue Collections Unfunded 128255 Totals 36770448 1959 240 000 00 25 000 00 265 000 00 849 65 98 643 47 1 282 55 365 775 67 251 952 23 1 859 63 2 793 52 832 60 36912 12 71219 3 572 98 4007 274132 34 89 51113 2132 20 365 775 67 483 COURT OF APPEALS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANK AND STATE TREASURY Budget Funds In State Treasury 8287970 In Bank 663143 Revenue Collections Unfunded Private Trust and Agency Funds U S IncomeTax 63330 Employees Retirement 16780 Social Security 18862 39 51113 2132 20 989 72 92 633 05 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Employees RetirementEmployer Contrib Social SecurityEmployer Contrib Social Security Due to Supreme Court Acct RESERVES Revenue Collections Unfunded U S IncomeTax Employees Retirement Withholdings Social Security Withholdings SURPLUS For Operations 248 23 188 38 6250 49911 2132 20 633 30 167 80 188 62 3 121 92 89 012 02 92 633 05 484 COURT OF APPEALS SUMMARY FINANCIAL CONDITION The accounts of the Court of Appeals of Georgia reflected a surplus of 8901202 at the close of the fiscal year on June 30 1959 after providing the necessary reserve of 49911 to cover outstanding accounts payable and reserving 213220 for revenue collections to be transferred to the State Treasury and 98972 for private trust and agency funds held on this date REVENUE COLLECTIONS In the fiscal year ended June 30 1959 earnings from services of the Clerks office amounted to 1981685 The amount collected together with 128255 held at the beginning of the year made a total of 2109940 to be accounted for of which 1896720 was transferred to the State Treasury and 213220 remained on hand June 30 1959 to be transferred in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the Court of Appeals for the year ended June 30 1959 was 24000000 which was increased to 26500000 by transfer of 2500000 from the States Emergency Fund to meet expenditures approved on budget as provided by law The 26500000 provided as the current years appropriation together with cash balance of 9864347 at the beginning of the year made a total of 36364347 available with which to meet the years operating expenses 27413234 of the available funds was expended for budget approved items of expense and 8951113 remained on hand June 30 1959 This remaining cash balance will be available for expenditure in the next fiscal period subject to budget reapprovals after making provision for liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS Cost payments of 27413234 in the year ended June 30 1959 compare with 26777846 for the previous fiscal year and 27302575 two years ago Legislative Act approved March 7 1957 fixed the salaries of Judges of the Court of Appeals at 1800000 per year and made no provision for paying expense allowances or additional compensation for exofficio offices created by law and held by any of the Judges Since March 7 1957 Judges Emeritus have been paid twothirds of the salary provided for Judges of the Court of Appeals in Act of the General Assembly approved March 7 1957485 COURT OF APPEALS GENERAL The State Treasurer is disbursing officer for salaries of Judges and Attaches of the Court of Appeals fixed by law and the Clerk of the Court is disbursing officer for other expense payments Books and records were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Clerk of the Court and the State Trea surer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year487 SUPERIOR COURTS488 SUPERIOR COURTS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 71200000 71200000 Budget Balancing Adjustment 16300000 16288109 Total Income Receipts 87500000 87488109 NONINCOME Public Trust Funds Judges Retirement Fund 2016062 3779235 Solicitors General Retirement Fund 28 53605 24 46216 Land Title Guaranty Fund 16369 23491 CASH BALANCES JULY 1st Budget Funds 16068295 14723977 Public Trust Funds Judges Retirement Fund 84 478 45 85 434 64 Solicitors General Retirement Fund 40 922 34 62099 39 Land Title Guaranty Fund 893449 909818 Totals121887859 124124249 PAYMENTS 888 639 29 14 243 64 49 876 02 EXPENSE Personal Services 840 75413 Travel 1362678 Pensions Benefits 3406227 Total Expense Payments 88844318 95275895 NONCOST Public Trust Funds Judges Retirement Fund 1920443 Solicitors General Retirement Fund 7 359 00 CASH BALANCES JUNE 30th Budget Funds 14723977 Public Trust Funds Judges Retirement Fund 8543464 Solicitors General Retirement Fund 6209939 Land Title Guaranty Fund 909818 Totals121887859 69 361 91 123 226 99 86 561 55 9 333 09 1 241 242 49489 SUPERIOR COURTS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANKS AND STATE TREASURY Budget Funds Public Trust Funds Superior Court Judges Retirement Fund 123 226 99 Solicitors General Retirement Fund 8656155 Land Title Guaranty Fund 933309 Total Assets 69 361 91 219 121 63 288 483 54 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Employers Contribution on Salaries of City Court Judges for April May June 1959 728988 Employers Contribution to Social Security for Solicitors General of Georgia for April May June 1959 98663 827651 RESERVES For Public Trust Funds Superior Court Judges Retirement Fund 123 226 99 Solicitors General Retirement Fund 86 561 55 Land Title Guaranty Fund 9 333 09 219121 63 SURPLUS For Operations 61 085 40 Total Current Liabilities Reserves and Surplus 28848354490 SUPERIOR COURTS SUMMARY FINANCIAL CONDITION The accounts of the Superior Courts of Georgia reflected a surplus of 6108540 at the close of the fiscal year on June 30 1959 after providing the necessary reserve of 827651 due to the Employees Retirement System for employers contributions on the salaries of City Court Judges retirement and Social Security for Solicitors General of Georgia for the months of April May and June 1959 and reserving 12322699 for Superior Court Judges Retire ment Fund 8656155 for Solicitors General Retirement Fund and 933309 for Land Title Guaranty Fund AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of operating the Superior Courts for the year ended June 30 1959 was 71200000 To meet expenditures approved on budget 16288109 was transferred from the State Emergency Fund as provided by law making total allotment for the year 87488109 The 87488109 provided as the current fiscal years appropriation together with 14723977 cash balance at the beginning of the fiscal year made a total of 102212086 available 79985864 of the available funds was expended for salaries of Judges and Solicitors General 8878065 for Contingent Expenses Allowances of Soli citors General 1424364 for travel expense of Judges and 4987602 was paid to the Employees Retirement System as Employers contributions to Retirement for City Court Judges and Social Security for Superior Court Judges and Solicitors General and 6936191 remained on hand June 30 1959 the end of the fiscal year The first lien on this cash balance is for liquidation of outstanding accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Cost payments of 95275895 in the year just closed compare with 44318 for the previous fiscal period and 77720348 two years ago491 SUPERIOR COURTS Legislative Act of February 9 1955 increased salaries of Judges by placing Superior Courts under provisions of General Act of March 12 1953 Act of the General Assembly approved March 7 1957 repealed the provisions of these Acts insofar as they applied to the Superior Court Judges and fixed the salaries of the Judges of the Superior Courts at 1250000 per annum PUBLIC TRUST FUNDS Public Trust Fund receipts in the period under review were 3779235 for Judges Retirement Fund 2446216 contributions to the Solicitors General Retirement Fund and 23491 Land Title Registration Fees a total of 6248942 Public Trust Fund balances in the State Treasury for the three accounts at June 30 1959 were as follows Superior Court Judges Retirement Fund12322699 Solicitors General Retirement Fund 8656155 Land Title Guaranty Fund 933309 21912163 GENERAL Disbursements for the cost to the State of operating the Superior Courts are made by the State Treasury Records were found in good condition all funds were properly accounted for and expenditures were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year493 JUDICIAL COUNCIL494 JUDICIAL COUNCIL OF GEORGIA RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 500000 500000 Total Income Receipts 500000 500000 CASH BALANCE JULY 1st Budget Funds 317211 654291 Totals 817211 1154291 PAYMENTS EXPENSE Personal Services 90920 90000 Rents 72000 72000 Total Expense Payments 162920 162000 CASH BALANCE JUNE 30th Budget Funds 654291 992291 Totals 817211 1154291495 JUDICIAL COUNCIL OF GEORGIA SUMMARY INTRODUCTION The Judicial Council of Georgia was created by Legislative Act of 1945 and is composed of the Chief Justice of the Supreme Court the Chairman of the Judiciary Committees of the Senate and House of Representatives a Justice of the Supreme Court and Judge of the Court of Appeals two trial Court Judges five Lawyers in active practice and three Layman the last twelve to be appointed by the Governor FINANCIAL CONDITION The Judicial Council ended the fiscal year on June 30 1959 with 992291 undrawn appropriation funds in the State Treasury and reported no out standing accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the expense of the Council in the year ended June 30 1959 was 500000 which with 654291 cash balance on hand at the beginning of the period made 1154291 funds available From the 1154291 available funds 90000 was paid as salary to Claude Joiner Jr Executive Secretary and 72000 rent on office of the Council in Macon leaving a balance on hand June 30 1959 of 992291 The 102000 expense the past year compares with 162920 cost of operating the Council the previous fiscal year ended June 30 1958 and 182789 two years ago GENERAL The State Treasurer is the disbursing officer for the Judicial Council and the accounts were found in good condition All receipts disclosed by exam ination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher498 STATE LIBRARY RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 6350000 6350000 Budget Balancing Adjustment 2471153 2801182 TransfersOther Spending Units 10525 9788 Total Income Receipts 88 106 28 91 413 94 NONINCOME Private Trust Funds 6837 5576 State Revenue Collections Unfunded 3375 CASH BALANCES JULY 1st Budget Funds 808298 297443 State Revenue Collections Unfunded 33 75 Total 9625763 9444413 PAYMENTS EXPENSE Personal Services 2403118 2539392 Travel 31855 15145 Supplies Materials 28326 36578 Communication 31044 33513 Publications Printing 5465129 5119471 Repairs 4465 3830 Insurance 500 500 Pensions Benefits 171118 179712 Equipment 32300 Miscellaneous 5 10 2597 Total Expense Payments 8168365 7930738 OUTLAYS Equipment 1153118 1095813 NONCOST Private Trust Funds 6837 5576 CASH BALANCE JUNE 30th Budget Funds 297443 4 12286 Total 9625763 9444413499 STATE LIBRARY CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Budget Funds InBank In State Treasury LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Publishing Court Reports SURPLUS For Operations 598 04 3 524 82 4 122 86 597 98 3 524 82 06 4 122 86500 STATE LIBRARY SUMMARY FINANCIAL CONDITION The State Library ended the fiscal year on June 30 1959 with a surplus of 06 after providing the necessary reserve of 59798 to cover outstanding accounts payable and reserving 352482 for publishing court reports REVENUE COLLECTIONS Revenue collections made by this Agency as authorized by law for the fiscal year ended June 30 1959 were 592285 which was paid into the State Treasury in the period under review AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Library for operations in the fiscal year was 3850000 The amount provided with which to meet expenditures approved on budget for the fiscal year was 3849972 and the remaining 028 of the appropriation was lapsed to the States General Fund as provided by law From the 3849972 provided as the current years appropriation 9788 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 3840184 for general opera tions Appropriation for the cost of printing court reports in the fiscal year was 2500000 This was increased to 5301210 by transfer of 2801210 from the States Emergency Fund to meet expenditures given budget approval under provisions of State law The 3840184 net income for general operating expenses and the 5301210 appropriation for printing court reports together with 297443 cash balance at the beginning of the fiscal year made a total of 9438837 available to cover expense of operating the Library and printing court reports in the year 333697 of the available funds was expended for operating expenses 195813 was paid for books for the Library and 5097041 for printing court reports leaving a balance on hand at June 30 1959 of 412286 Of this remaining cash balance 59798 is for liquidation of outstanding accounts payable 352482 is reserved for cost of publishing court reports and 006 is surplus501 STATE LIBRARY COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 1959 Personal Services 2539392 Supplies Postage and Other Expense 2 943 05 Printing Court Reports 50 970 41 Books for Library 1095813 Furniture and Furnishings for New Offices Totals 9026551 Number of Employees on Payroll June 30 7 1958 24 031 18 3 423 48 54 228 99 11 531 18 1957 22 379 89 3 358 71 43 436 07 13 375 69 24 557 21 93 214 83 107 107 57 GENERAL The State Librarian Miss Vera Carter Jameson is bonded in the amount of 200000 with the Columbia Casualty Company their bond No FB214057 dated March 1 1955 Bond premium has been paid to March 1 1960 Hooks and records of the State Library were found in good condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Librarian and the staff of her office for the cooperation and assistance given the State Auditors office during this examination and throughout the year503 DEPARTMENT OF LABOR ADMINISTRATION504 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 13500000 16000000 TransfersOther Spending Units 112700 112700 Total Income Receipts 13612700 16112700 NONINCOME Private Trust Funds 902 72 103552 CASH BALANCE JULY 1st Budget Funds 122084 112700 Total 13825056 16328952 PAYMENTS EXPENSE Personal Services 9413500 9918000 Travel 2078042 2226286 Supplies Materials 35902 3158 Communication 66625 76380 Publications Printing 228360 122800 Rents 1023238 2877958 Insurance 1250 1250 Pensions Benefits 710277 750993 Miscellaneous 7500 10000 Equipment 57390 13175 Total Expense Payments 13622084 16000000 NONCOST Private Trust Funds 90272 103552 CASH BALANCE JUNE 30th Budget Funds 112700 225400 Total 13825056 16328952505 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION SUMMARY FINANCIAL CONDITION The Division of Administration and Inspection of the Department of Labor ended the fiscal year on June 30 1959 with a surplus of 225400 available for operations subject to budget approvals and reported no out standing accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of this Division of the Labor De partment for the year ended June 30 1959 was 13500000 To meet ex penditures approved on budget 2500000 was transferred from the States Emergency Fund as provided by law making total allotment in the year 16000000 In addition to the 16000000 provided as the current years appropria tion 112700 was transferred to the Division by the Board of Workmens Compensation making total income receipts for the year 16112700 The 16112700 income receipts and the cash balance of 112700 on hand at the beginning of the fiscal year made total funds available with which to meet expenses of the Division in the period under review 16225400 16000000 of the available funds was expended in the year for the Divisions operating expenses and 225400 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS The Divisions expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 1969 1958 1957 Personal Services 9918000 9413500 8066001 Travel Expense 2226286 2078042 1821305 RentsTo Bldg Authority 28 779 58 10 232 38 28 042 79 Other Expense 977756 1107304 821214 Totals 16000000 13622084 13512799 Number of Employees of Payroll June30 18 18 17506 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND INSPECTION GENERAL The Department of Labor consists of the Division of Administration and Factory Inspection and the Employment Security Agency the latter being reported under separate cover Commissioner of Labor Ben T Huiet is bonded in the amount of 8500000 Bond is written by the National Surety Corporation dated December 29 1958 and covers faithful performance and accounting for all funds coming into the Commissioners hands by virtue of said office of Com missioner of Labor Term of office covered by bond is from January 11 1959 to January 11 1963 and bond premium has been paid to January 11 1960 Duplicate of bond was examined as original could not be located at the time of this examination Books and records of this Division were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner and the staff of the Divi sion for the cooperation and assistance given the State Auditors office during this examination and throughout the year507 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY508 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 8500000 Revenues Retained Grants from U S Government 394843384 Transfers Other Spending Units 1968662 Transfers from Public Trust Funds 99122 82 Total Income Receipts 4 112 870 04 NONINCOME Public Trust Funds Contribution by Employers 24 372 161 59 Interest from U S Treasury 393221877 Transfer to Budget Funds 9912282 Private Trust Funds 2 186 070 05 State Revenue Collections Unfunded 184 88 CASH BALANCES JULY 1st Budget Funds 42 763 76 Public Trust Funds 150 039 111 50 Private Trust Funds 126 119 37 State Revenue Collections Unfunded 22 823 68 Total18473520082 85 000 00 4 213 274 08 20 681 42 00 4 277 592 66 26 452 991 58 3 673 379 75 00 595 026 90 1 996 39 123 157 23 142 042 787 95 227 240 89 23 008 56 177 417 181 91DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY 509 PAYMENTS 1958 1959 EXPENSE Personal Services 298585349 320681078 Travel 11444244 11963811 Supplies Materials 6886416 7150540 Communication 3954103 4036768 Heat Light Power Water 1921869 2119222 Publications Printing 9515268 9198588 Repairs 855767 1127901 Rents 441 03583 45754620 Insurance 47025 55269 Indemnities 90124 134521 Pensions Benefits 21869065 24993441 Equipment 3248219 6357648 Mi scellane ous 726625 498978 Total Expense Payments 4 032 476 57 4 340 723 85 NONCOST Public Trust Funds Unemployment Benefits 36 201 581 09 32 031 038 61 Private Trust Funds 208494853 81935100 CASH BALANCES JUNE 30th Budget Funds 123 157 23 6002604 Public Trust Funds 14204278795 14013812067 Private Trust Funds 22724089 291679 Revenue Collections Unfunded 2300856 2500495 Total18473520082 177 417 18191510 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY CURRENT BALANCE SHEET JUNE 30 1959 ASSETS STATE REVENUE COLLECTIONS Available Cash 2500495 PUBLIC TRUST FUNDS Contribution and Benefit Funds InU S Treasury13938181520 Available CashBenefit Fund 727 858 45 Available CashClearing Acct 2844702 14013812067 PRIVATE TRUST AND AGENCY FUNDS Group Insurance Fund 82058 Bond Purchase Fund 209621 291679 OPERATING FUND Cash on Hand and in Bank 6002604 140 226 068 45 LIABILITIES RESERVES SURPLUS LIABILITIES Outstanding Purchase Orders 4062039 RESERVES Public Trust Funds Unemployment Compensation 140138120 68 Private Trust and Agency Funds Group Insurance Fund 820 58 Bond Purchase Fund 2096 21 State Revenue Collections To be funded to State Treasury 25004 95 140166 04241 SURPLUS For General Operations Subject to Budget Approval 19 405 65 140 226 068 45511 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY SUMMARY FINANCIAL CONDITIONUNEMPLOYMENT TRUST FUND The Unemployment Trust Fund is created by a tax on employers for paying benefits to eligible unemployed and is treated as a Public Trust Fund administered by an agency of the State Government although the contri butions to the Fund are transmitted to the U S Treasury Department The balance in this Fund at the end of the fiscal year on June 30 1959 was 114013812067 of which 13938181520 was held in the U S Treasury and 75630547 was on deposit in banks This compares with 14204278795 in the Fund at the beginning of the fiscal period the decrease of 190466728 representing the excess of benefit payments over amount of taxes or contri butions less Social Security funds returned to the State as follows Benefits paid 3203103861 Less Contributions and Interest less Social Security funds returned to State 3012637133 Decrease 190466728 FINANCIAL CONDITION There was a surplus of 1940565 in the General Operating Fund of the Division at the end of the fiscal year on June 30 1959 after providing the necessary reserve of 4062039 for liquidation of accounts payable and pur chase orders outstanding PRIVATE TRUST FINDS Private Trust Funds held by the Department on June 30 1959 amounted to 291679 of which 209621 was for purchase of U S Bonds for employ ees and 82058 for group insurance premiums REVENUE COLLECTIONS Interest and penalties collected from employers in the year amounted to 4678268 which with a balance of 2300856 on hand at the beginning of the period made a total of 6979124 to be accounted for Of this amount 84478629 was paid into the State Treasury as provided by law and 2500495 remained on hand June 30 1959 to be transferred to the State Treasury in the next fiscal year512 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY AVAILABLE INCOME AND OPERATING COSTS State Appropriation for that part of the cost of operations of the Employ ment Security Agency as authorized by Act approved March 8 1945 for the year ended June 30 1959 was 18500000 Grants to the Department by the I S Government were 420563260 for the year and 764148 was received from the Bureau of Labor Statistics making total income receipts of 429827408 From the 429827408 received 1009497 was transferred to the De partment of Revenue for expense of collecting delinquent accounts 1058645 to the State Personnel Board for pro rata cost of Merit System Administra tion leaving net income available to the Department of Labor Employment Security Agency of 427759266 The 427759266 income together with 12315723 cash balance at the beginning of the fiscal period made a total of 440074989 funds available for general operations 434072385 of the available funds was expended in the year for budget approved items of expense and 6002604 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and purchase orders and the remainder will be available for expenditure in the next fiscal period subject to budget reappro vals COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement513 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY YEAR ENDED JUNE b EXPENDITURES 1959 1958 1957 Personal Services3 206 81078 2 985 85349 2 698 49772 Travel Expense 11963811 11444244 12123282 Supplies Materials 7150540 6886416 6019900 Communication 4036768 3954103 3627902 Heat Light Water 2119222 1921869 1630045 Printing Publicity 9198588 9515268 8560567 Repairs Alterations 1127901 855767 894002 RentsBldgs Offices and Equipment 38513518 370 513 78 365 599 60 Advance to State Office Bldg Auth 7241102 7052205 7226180 Insurance Bonding 55269 47025 39000 Pensions To Ret System 24993441 21869065 19429931 Indemnities 134521 90124 151432 Equipment 6357648 3248219 4728217 Miscellaneous 498978 726625 465394 Totals434072385 403247657 371305584 Number of Employees on Payroll June30 816 825 753 GENERAL The Department of Labor consists of the LTnemployment Security Agency and the Division of Administration and Inspection the latter division being reported under separate cover Fidelity bond Name Schedule with Automatic Coverages is on file issued by the United States Fidelity and Guaranty Company number 2300207227744 Schedule attached to and forming part of bond 2300207 227744 effective for term beginning September 10 1958 lists names of employees and positions covered Coverage on each of three accountants is 500000 and other employees are covered for 1200000 as listed in schedule514 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY Time limitation made a part of the condition of the above bond is quoted as follows 2Loss must be discovered as to any employee causing the loss before the expiration of three years from any termination of this insurance either as an entirety or only as to such employee whichever first occurs The insurer must be notified within fifteen days of the discovery Within three months after discovery proof of loss must be filed with the insurer in itemized form duly sworn to The insurer shall have the privilege of examining all records and evidence pertain ing to the loss No suit to recover for a loss shall be brought after the expiration of fifteen months from filing of the proof Any of these limitations if void under the law applicable to this bond shall be ex tended to the shortest period permitted Delinquent accounts are certified and collections handled by the State Department of Revenue Books and records of the Employment Security Agency are well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Agency for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year515 DEPARTMENT OF LAW516 DEPARTMENT OF LAW RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 25000000 Budget Balancing Adjustment 8350883 10535876 Revenues Retained Transfers Other Spending Units 21542 16524 Total Income Receipts 33329341 35519352 CASH BALANCE JULY 1st Budget Funds 17288 57011 Total 33346629 35576363 PAYMENTS EXPENSE Personal Services 27651057 29251892 Travel 486514 615630 Supplies Materials 489885 341483 Communication 1046111 959234 Publications Printing 1394738 1216719 Repairs 29406 16146 Rents 10164 8640 Insurance 3750 3750 Equipment 420651 979119 Miscellaneous 29240 37362 Pensions Benefits 1728102 1793745 Total Expense Payments 33289618 35223720 CASH BALANCE JUNE 30th Budget Funds 57011 352643 Total 33346629 35576363517 DEPARTMENT OF LAW SUMMARY FINANCIAL CONDITION The Department of Law ended the fiscal year on June 30 1959 with a surplus of 352643 in operating funds and reported no outstanding accounts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department of Law in the year ended June 30 1959 was 25000000 To meet expenditures approved on budget 10535876 was transferred from the State Emergency Fund as provided by law making total allotment for the year 35535876 From the funds provided as the current years appropriation 16524 was transferred to the State Personnel Board for the pro rata expense of Merit System administration leaving net income of 35519352 The 35519352 income and the 57011 cash balance at the beginning of the period made a total of 35576363 available with which to meet budget approved expenditures 35223720 of the available funds was expended in the year for items of expense which had been approved on budget and 352643 remained on hand June 30 1959 the end of the fiscal year518 DEPARTMENT OF LAW COMPARISON OF OPERATING COSTS Expenditures by the Department of Law for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES Personal Services 29251892 Travel Expense Supplies Communication Printing Publications Repairs Rents Insurance Bonding Pensions To Ret System Pensions To Social Security Equipment Miscellaneous 1959 1958 1957 92 518 92 276 510 57 248 68710 6156 30 4 86514 3 760 80 3 414 83 4 898 85 4 377 28 9 592 34 10 46111 8 557 36 1216719 13 947 38 6 347 57 16146 294 06 229 96 8640 101 64 7512 3750 3750 3750 16 026 68 14 854 98 13153 50 1 910 77 2 426 04 488 30 9 79119 4 206 51 9 066 65 373 62 292 40 380 92 Totals 35223720 33289618 29516206 Number of Employees on Payroll June 30 47 50 49 The Departments expenditures for operations the past year had a net increase of 1934102 accounted for by an increase of 1773942 in personal services and a net increase of 160160 in total of other expense payments Included in personal services the past year was the amount of 3143875 in fees paid to Deputy Assistant AttorneysGeneral appointed under Execu tive Orders to represent the State in specific matters In the previous fiscal year fees paid to Deputy Assistant AttorneysGeneral amounted to 2605000 GENERAL The Attorney General Eugene Cook is bonded in the amount of 1000000 with the National Surety Corporation bond 40 300 30 on which premium has been paid to January 1 1960 Floy C Stephenson Cashier of the Department of Law is bonded for 500000 with the National Surety Corporation bond 1573592 on which premium has been paid to July 31 1959 All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Attorney General and the staff of the Department of Law for the cooperation and assistance given the State Auditors office during this examination and throughout the year519 MEDICAL EDUCATION BOARD520 MEDICAL EDUCATION BOARD RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 15000000 Revenues Retained Interest Earned 50731 Total Income Receipts 15050731 CASH BALANCE JULY 1st Budget Funds 4435486 Total 19486217 PAYMENTS EXPENSE Personal Services 596183 Travel 10260 Supplies 23550 Communication 194 00 Printing Publications Rents 1958 Insurance and Bonding 50 00 Scholarships 142 80116 Equipment 116 45 Total Expense Payments 14948112 CASH BALANCE JUNE 30th Budget Funds 4538105 Total 19486217 1959 150 000 00 520 08 150 520 08 45 381 05 195 901 13 6 592 90 5040 240 00 184 70 332 84 26 28 50 00 146 278 54 229 95 153 985 61 41 915 52 195 901 13 521 MEDICAL EDUCATION BOARD SUMMARY INTRODUCTION The State Medical Education Board was created by Amendment to the State Constitution as proposed in Resolution No 32 approved February 21 1951 for the purpose of providing loans and scholarships to students desiring to study medicine and to engage in the practice of medicine Members of the Board are Dr J C Tanner Jr Chairman 1001 Medical Arts Bldg Atlanta Ga Dr Herman Dismukes ViceChairman Ocilla Georgia Dr J Hubert Milford Hartwell Georgia Dr Bruce Schaefer Toccoa Georgia Dr Lee Howard 2020 E Hall St Savannah Georgia Dr Luther H Wolf Medical Arts Bldg Columbus Georgia Mr L R Siebert Secretary of the Board of Regents of the University System serves as Secretary and Treasurer of the Medical Board as provided in the Act creating the Board FINANCIAL CONDITION The Board ended the fiscal year on June 30 1959 with a cash surplus of 4191552 and reported no outstanding accounts payable or other liabilities on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Medical Board in the fiscal year ended June 30 1959 was 15000000 In addition to the appropriation funds provided the Board received and retained 52008 interest on funds deposited in savings account making total available income for the year 15052008 The 15052008 income receipts together with the 4538105 cash balance on hand at the beginning of the period made total funds available 19590113 770707 of the available funds was expended for personal services travel and other operating costs 14627854 was paid to medical students as scholarships and 4191552 remained on hand June 30 1959 the end of the fiscal year This remaining cash balance of 4191552 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal year subject to budget reapprovals522 MEDICAL EDUCATION BOARD COMPARISON OF OPERATING COSTS The 15398561 expenditures the past years are compared with those for the past two years in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 659290 596183 539131 Travel Expense 5040 10260 12251 Supplies 24000 23550 14846 Communication 18470 19400 11685 Printing Publicity 33284 45800 Rents 2628 1958 Insurance Bonding 5000 5000 5000 Equipment 22995 11645 Subtotals 770707 667996 628713 Scholarships 14627854 142801 16 12529852 Totals 15398561 14948112 13158565 Number of Employees on Payroll June 30 6 5 4 GENERAL Mr L R Siebert SecretaryTreasurer of the Board is bonded in the amount of 1000000 for the faithful performance of the duties of his office and the proper accounting for all funds coming into his hands as such Secre taryTreasurer as required by law This bond is written by the Royal Indemnity Company dated April 1 1953 on which premiums have been paid to April 1 1960 The original of the bond filed by Mr Siebert could not be located and photostatic copy was supplied by the agent writing the bond for the Royal Indemnity Company Appreciation is expressed to the Board Members and the Secretary Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the yearMEDICAL EDUCATION BOARD 523 SCHOLARSHIPS YEAR ENDED JUNE 30 1959 NAME AND ADDRESS Class Amount Paid Previous Periods Amount Paid Year Ended 63059 Total Paid To Date EMORY UNIVERSITY Benton Philip G 2673 Amelia Ave Decatur Sophomore 125000 1 250 00 2 500 00 Boddy Alfred E 323 Greenwood Ave Decatur Sophomore 1 249 99 1 249 99 Cooper James T 1158 Main St Forest Park Sophomore 125000 1 250 01 2 500 01 Curry Leon E P O Box 1037 Emory Univ Freshman 1 250 00 1 250 00 Eubanks Omer L 206 Peabody Apts Columbus 500000 5 000 00 Flint John W 1568B Clifton Rd N E Atlanta Junior 250000 1 250 00 3 750 00 Hammonds Richard L Austell Ga Hardison Joseph E Smyrna Ga Junior Junior 2 500 00 250000 1 249 99 1 250 00 3 749 99 3 750 00 Humphrey William T P O Box 369 Emory Univ Freshman 1 250 00 1 250 00 Knowlton James W 1559 Peachtree St Atlanta Freshman 1 250 00 1 250 00 Nicholson William L Hiawassee Ga Senior 250000 1 250 00 3 750 00 Rogers Charles G 20 Holmes St Atlanta 3 750 00 3 750 00 Shacklett David E 2649 Shackelford Rd Atlanta Sophomore 125000 1 250 00 2 500 00 Story William A 831 West St Baingridge Senior 375000 3 750 00 524 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 NAME AND ADDRESS Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date EMORY UNIVERSITY Contd Stubbs Joe C 314 Gentilly Statesboro Senior 416665 Turner Daniel R 710 Ninth Ave Albany 833 34 4 999 99 MEDICAL COLLEGE OF GEORGIA Acree Russell A Hahira Junior Allen Lawrence L Country Club Rd ValdostaJunior Allen Thomas M LearyFreshman Atha William J Jr 19 Park Lane Thomaston Avret Edwin T 130 Stonewall PL Macon Bannister James P Rt 3 Cumming Becton James L Pooler Junior Black Wiley S ClevelandFreshman Bland James L SylvaniaJunior Blissitt Joseph A RFD 2 Locust Grove Boss James L StockbridgeSophomore Bradley Charles K 905 Juniper St AtlantaFreshman Brewton Lloyd C LouisvilleJunior 3 750 00 1 981 73 2 500 00 3 333 33 500000 500000 500000 2 500 00 250000 3 749 98 1 250 00 2 500 00 1 250 00 1 249 99 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 768 27 3 750 00 4 583 32 1 250 00 500000 500000 500000 3 750 00 1 250 00 3 750 00 3 749 98 250000 1 250 00 3 750 00MEDICAL EDUCATION BOARD 525 NAME AND ADDRESS SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd Broadhurst Cyrus G Fitzgerald Withdrew 125000 Brooks James F 1310 Milledge Rd Augusta 250000 Brooks Thomas W Ill ValdostaFreshman Brown Thomas D LithoniaFreshman Bullard James R 954 Sylvan PI AtlantaSenior 3 75000 Burgamy William R Jr Sparta Withdrew 125000 Burns James H 1108 Highland Ave Rome Senior 375000 Cannon Cliff F DonalsonvilleSophomore 1 25000 Cason Cecil D BlackshearJunior 2 50000 Chitty Auburn P RFD 2 MoultrieWithdrew 125000 Cobb Janell GlennvilleWithdrew 99 94 Cofer Herschel F 2987 Pio Nono MaconFreshman Collins Wm C ForsythFreshman Cook Ernest L Newington 500000 Cornell Ronald D BowmanSophomore 125000 Couch Randall E AugustaJunior 250000 Crook Robert B Carrollton Crowder Jackson G West PointSophomore 125000 Davis Billy J FolkstonFreshman i 1 25000 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 107 89 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 250000 1 250 00 1 25000 500000 1 250 00 5 000 00 2 500 00 3 750 00 1 250 00 795 1 250 00 1 250 00 500000 2 500 00 3 750 00 1 250 00 2 500 00 1 250 00526 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Amount Amount Paid Paid Year Total Previous Ended Paid NAME AND ADDRESS Class Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd DeZoort Edith June Savannah Junior 125000 1 250 00 2 500 00 Donald Clarence W Jr Carrollton Withdrew 830 00 83000 Dove Donald V 817 Mary Ave Augusta 5 000 00 5 000 00 Dunagan Donald Clermont Sophomore 1 250 00 1 250 00 2 500 00 Edwards Chas G Jr Cedartown Sophomore 125000 1 250 00 2 500 00 Edwards Chas H Cleveland Sophomore 1 250 00 1 250 00 Edwards Jack B Cornelia 3 750 00 3 750 00 Ellegood James O Gainesville Withdrew 2 500 00 2 500 00 Evans Eamond D Jr 1102 Melrose Gainesville 2 500 00 2 500 00 Faulkner Harry W 718 Park Circle Covington 5 000 00 5 000 00 Foster Blake M 604 Bransford Rd Augusta 5 000 00 5 000 00 Foster Harry W Summerville 2 500 00 2 500 00 Fowler John E Tifton Freshman 1 250 00 1 250 00 Frazier Eddie M Jr Sparta Freshman 1 250 00 1 250 00 Grant Bob C 732 Washington St Gainesville 5 000 00 5 000 00 Green James F Villa Rica Junior 2 500 00 833 33 3 333 33 Griffin Norman W Augusta Freshman 1 250 01 1 250 01 Griffith Eugene R 202 W Mercer College Park Senior 3 750 00 1 250 00 5 000 00 MEDICAL EDUCATION BOARD 527 NAME AND ADDRESS SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd Harper Henry W Jr 1122 Glenn Ave Augusta 500000 Harrison John R 1920 Jeff Davis Macon 250000 Harvey Louis R PembrokeJunior 2 50000 Hawkins David J Jr 850 Curran St AtlantaFreshman Heath Hezikah K Jr Homerville 125000 Heath Tim Ray HomervilleSenior 3 750 00 Hendley John E Garfield Sophomore 125000 Hensley Edgar R HephzibahSenior 250000 Holley Jacob H MathewsFreshman Holloway Wilmer O Macon Junior 250000 Holston Francis M MaconJunior 2 500 00 Holt Edward SparksJunior 2 500 00 Hughes John L Jr 2517 N View Augusta Senior 375000 Hullender Byron N Ringgold 125000 Hunt Joseph B BlakelySophomore 125000 Jackson Billy J Jr Sunset Tr Forsyth 5 000 00 Jacobs Louis J 503 Rogers Ave Nashville 500000 Jennings Robert E 591 Virginia Ave Atlanta 500000 5 000 00 2 500 00 1 250 00 3 750 00 1 25000 1 250 00 1 250 00 851 80 4 601 80 1 25000 2 500 00 1 250 00 3 750 00 1 250 00 1 250 00 1 250 00 3 750 00 1 250 00 3 750 00 833 33 3 333 33 1 25000 5 000 00 1 250 00 1 250 00 2 500 00 5 000 00 5 000 00 5 000 00 528 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 NAME AND ADDRESS Class Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd Johnson Ray L AlbanyJunior 250000 125000 375000 Jones Kenneth D GriffinJunior 249989 125000 374989 Jones Otis W HobokenSenior 375000 125000 500000 Jordan William M LyonsSophomore 125000 125000 250000 Kelley Sherrill B AugustaFreshman 125000 125000 Kent Louis M ConyersFreshman 125000 125000 Kepp Lowell J Jr 140 Broad St Chamblee 375000 375000 Kibler James A RFD 5 DublinSenior 375000 125000 500000 Kinard Garland E 650 Catherine St Atlanta 375000 375000 Knowles James B JacksonSophomore 125000 125000 250000 Kugler Everett C EvansSenior 375000 125000 500000 Langford Chas A 228 Forest Ave Stone Mountain 3 750 00 3 750 00 Lanier Bobby G JacksonFreshman 125000 125000 Lassiter Homer L Box 346 Moultrie 375000 375000 Lawrence James D 3356 Vineville Ave Macon 375000 375000 Lear Thomas F CamillaSophomore 125000 125000 250000 Lindsay James B AthensFreshman 125000 125000529 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 NAME AND ADDRESS Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd 250000 Little Chas H Jasper 250000 250000 Long Harold G 40 Park St Dahlonega 500000 500000 Lowe James C Jr AtlantaSophomore 125000 125000 250000 Luke Billy D AlmaSenior 250000 125000 375000 Manus Richard C ClermontJunior 250000 125000 375000 McGraw Walker C SavannahFreshman 125000 125000 McLean Frederick L FolkstonFreshman 125000 125000 McNair Hal H AugustaJunior 250000 125000 375000 McNair William P Wrens 375000 375000 Meacham Jack R SummervilleFreshman 125000 125000 Metts Nathaniel B SandersvilleFreshman 125000 125000 Miller George D Forest ParkSophomore 125000 125000 250000 Moody Richard A Westwood Apts MaconSophomore 125000 125000 250000 Moore Perry MaconJunior 250000 125000 375000 Moreland Corvin C HiawasseeSenior 375000 125000 500000 Moreland Robt H P O Box 312 Darien 500000 500000 Morgan Harold C BufordFreshman 125000 125000 Mulherin Jos A Jr 2353 Wrightsboro Rd Augusta 500000 500000 Muse Andrew D Jr CarrolltonSenior 250000 125000 375000530 MEDICAL EDUCATION BOARD NAME AND ADDRESS SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd Nixon William H AthensSophomore Norman John T ThomsonSenior Nunnally James T Ill AugustaSenior Nutt Richard L 329 Ninth St Griffin OQuinn James L MaconJunior Paul Jewell C 183 Grady Ave AthensSenior Pilcher Bobby L AmericusSophomore 1 250 00 Pirkle Thomas N P O Box 87 Smyrna Playford George A AugustaSophomore Pollock Charles E Fitzgerald Pollock John E Jr AugustaSophomore Postell Wm Nj Jr AtlantaSophomore 1 250 00 Price Thomas W GlenvilleFreshman Purcell Robt J AtlantaSophomore Rawlings Geo R GraysonFreshman Ray Albert W Jr 871 First St Macon Sophomore Rice Joseph F 418 E Huntingdon SavannahSenior Richardson Chas R Statesboro Rogers Jim Lee WacoSophomore 1 250 00 1 250 00 2 500 00 3 333 32 833 33 4 166 65 2 500 00 1 250 00 3 750 00 2 500 00 2 500 00 2 500 00 1 250 00 3 750 00 3 750 00 1 250 00 5 000 00 1 250 00 1 250 00 2 500 00 2 500 00 2 500 00 1 250 00 1 250 00 2 500 00 5 000 00 5 000 00 1 250 00 1 250 00 2 500 00 1 250 00 1 250 00 2 500 00 1 250 00 1 250 00 1 250 00 937 50 2 187 50 1 250 00 1 250 00 1 250 00 1 250 01 2 500 01 3 750 00 1 250 00 5 000 00 500000 5 000 00 1 250 00 1 250 00 2 500 00 531 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 NAME AND ADDRESS Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd 3 750 00 Saliba Norman R Georgetown Scharff Louis III 918 E 36th Savannah Shearouse John N Brooklet Sheffield Chas R Norman ParkSophomore Singleton Gary Lee Jonesboro Smith Darvis A DoerunFreshman Smith Herbert D PembrokeSenior Smith Hilton E Colquitt Senior 375000 Smith Leroy F SavannahJunior Smith Robert L WinderFreshman Sowell Raymond B Jr Box 19 Guyton Strickland Edmond T Jr CalhounSenior Tanner Clyde V Douglas Tanner Robt E Flowery Branch Sophomore Taylor Robt P MariettaSophomore Thomas Donald R RFD 5 DaltonSenior 416666 Thomas Lowell 1460 Johnson Ave Macon 499998 Tillman Ralph A 843 Forsyth St Augusta 375000 Tipton William R DaltonJunior 2 500 00 Senior 375000 125000 3 750 00 1 250 00 2 500 00 500 00 1 250 00 3 750 00 1 250 00 1 250 00 2 500 00 1 250 00 1 250 00 5 000 00 3 750 00 3 750 00 1 250 00 1 250 00 1 250 00 1 250 00 1 250 00 833 33 1 250 00 3 750 00 5000 00 3 750 00 1 250 00 2 000 00 1 250 00 5 000 00 5 000 00 3 750 00 1 250 00 5 000 00 5 000 00 3 750 00 2 500 00 2 500 00 4 999 99 4 999 98 3 750 00 3 750 00532 MEDICAL EDUCATION BOARD NAME AND ADDRESS SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Class Amount Amount Paid Paid Year Total Previous Ended Paid Periods 63059 To Date MEDICAL COLLEGE OF GEORGIA Contd Turner Richard J Box 35 Franklin Springs 5 Vandiver Roy W 564 Seminole Ave AtlantaSenior 3 Ward Daniel F 13 Gilliam Ave SavannahSophomore 1 Whittle Michael H 1924 Watkins St Augusta 5 Wilbanks James B RFD 1 Cornelia 5 Williams Henry G Jr AshburnJunior 2 Williams John L 1160 Lamont St MaconSophomore 1 Willis William R AugustaFreshman Wray Chas H Union PointSenior 3 Whitworth Jack W Greenville 2 Youngblood Robt L Decatur Freshman 000 00 5 000 00 75000 1 250 00 5 000 00 25000 1 250 00 2 500 00 00000 5 000 00 00000 5 000 00 50000 1 250 00 3 750 00 25000 1 250 00 2 500 00 1 250 00 1 250 00 75000 1 250 00 5 000 00 50000 2 500 00 1 250 00 1 250 00 JOHNS HOPKINS UNIVERSITY Keene Willis R Box 285 Woodbine 3 750 00 3 750 00 HOWARD UNIVERSITY Pelote Maceo R 909 Lynah St SavannahWithdrew Ricks Robt L AtlantaFreshman 812 16 1 250 02 812 16 1 250 02533 NAME AND ADDRESS MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Amount Paid Previous Class Periods Amount Paid Year Ended 63059 Total Paid To Date 3 750 00 5 000 00 MEHARRY MEDICAL COLLEGE Anderson Robt K AugustaSenior Ball Wesley J 729 Fifth St MoultrieSenior Cason William P PelhamSophomore 1 250 00 Geiger Gustaveous L Leroche Ave Savannah Hale George C 382 Emery Hwy Macon Hall Charles Jr 1001 W Vistory Dr Savannah Jackson Wilmotine B AtlantaSenior Kelley James H Buf ordSenior McGehee Nelson Jr 5231 14th St Columbus Pearson Huey L Box 98 Glenwood Releford Charles C 278 Lee St SavannahSenior 375000 Richardson James M 2312 Hopkins St Savannah 500000 Sapp William P AtlantaFreshman Savage Edward W II MaconJunior 2 500 00 Slaughter Isaac 91 Macon Ave Atlanta 375000 250000 125000 375000 1 250 00 1 250 00 500000 2 500 00 5 000 00 2 500 00 2 801 80 301 80 1 250 00 560 00 2 500 00 1 250 00 2 500 20 1 250 00 3 750 00 2 500 00 1 474 57 1 250 00 1 250 01 1 250 00 69000 3 750 00 3 750 20 3 750 00 1 025 43 500000 500000 1 250 01 3 750 00 3 750 00534 MEDICAL EDUCATION BOARD SCHOLARSHIPS YEAR ENDED JUNE 30 1959 Amount Amount Paid Paid Year Total Previous Ended Paid NAME AND ADDRESS Class Periods 63059 To Date MEHARRY MEDICAL COLLEGE Contd Smith Otis 43 Taliaferro St Atlanta 125000 125000 UNIVERSITY OF MICHIGAN Hattaway Charles A 243 Marietta St Atlanta 402777 402777 UNIVERSITY OF TENNESSEE Cobb Winifred J 347 Whiteford Ave Atlanta 225 81 225 81 Harris Sterling A 141 Grant PI Decatur 2 750 00 2 750 00 Haymore James M Ill Blue Ridge 450000 450000 Johnson Clarence M Macon Sophomore 150000 149854 299854 TULANE UNIVERSITY McMurrain Key David Jr 579 College St Hapeville 375000 3750 00 WAKE FOREST COLLEGE BOWMAN GRAY SCHOOL OF MEDICINE Belmont William S MaconJunior 250000 125000 375000 456 794 07 146 278 54 603 072 61535 GEORGIA MILK COMMISSION536 GEORGIA MILK COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 15000000 15000000 Budget Balancing Adjustments 3500000 3037500 Transfers Other Spending Units 1447 1490 Total Income Receipts 18498553 18036010 NONINCOME State Revenue Collections Unfunded 843128 CASH BALANCES JULY 1st Budget Funds 936147 604191 State Revenue Collections Unfunded 843128 00 Total 19434700 18640201 PAYMENTS EXPENSE Personal Services 11252271 Travel 4300031 Supplies Materials 127006 Communication 4 633 09 Heat Light Water 500 Publications Printing 1021772 Repairs 30884 Rents 156000 Insurance 21200 Equipment 228183 Miscellaneous 4 312 51 Pensions Benefits 798102 Total Expense Payments 18830509 CASH BALANCE JUNE 30th Budget Funds 604191 Total 19434700 109 514 59 37 477 08 1 004 24 4 161 99 00 3 710 79 447 75 1 43000 65 27 449 91 2 484 02 7 904 76 16865040 17 751 il 186 402 01537 GEORGIA MILK COMMISSION SUMMARY INTRODUCTION Act of the General Assembly approved February 17 1959 abolished the Georgia Milk Commission and transferred the administration of the Milk Control Act to the Department of Agriculture of the State of Georgia effective as of April 1 1959 Provisions of this Act are quoted in part as follows SECTION 1 An Act creating the Milk Control Commission and defining its duties powers membership and regulating the sale of milk and known as the Milk Control Act approved March 30 1937 Ga Laws 1937 p 247 as amended is hereby amended by adding to Section 2 the following The Commissioner means the Commissioner of Agriculture of the State of Georgia The Director shall be included within the definition of Chairman SECTION 2 Said Act is further amended so as to provide that the administration of the Milk Control Act shall be transferred from the Milk Control Commission as heretofore constituted to the Department of Agriculture of the State of Georgia SECTION 3 Said Act as amended is further amended by striking Section 3 in its entirety and in lieu thereof inserting the following Section 3 There is hereby created a Milk Control Commission to consist of eight 8 members to be elected and appointed as herein pro vided SECTION 4 The Georgia Milk Commission in existence at the time of the adoption of this Act is hereby abolished and all of the functions duties and powers of said Commission shall be exercised as herein provided Provided however that the members of the present Commission including the Chairman shall con tinue to serve until the effective date of this Act It shall be the duty of the Chief Executive Officer of the various interest authorized to elect members of the Commission to certify to the Commissioner the member elected by538 GEORGIA MILK COMMISSION such interest and the term of office for which the member was elected Such certification shall be made at least thirty days prior to the date that the member so elected assumes office The initial certifications as to members shall be made prior to the effective date of this Act In the event of a vacancy on the Commission during the interim between the approval of this Act and the effective date thereof the Governor shall appoint a member to serve until the effective date of this Act SECTION 5 All of the funds equipment materials and any and all other property of the Georgia Milk Commission are hereby transferred from the Milk Control Commission to the Department of Agriculture SECTION 6 This Act shall become effective as of April 1 1959 and the transfer herein provided shall become effective on such date and the new Milk Commission created herein shall come into existence on such date SECTION 7 All laws and parts of laws in conflict with this Act are hereby repealed In the within report operations for the period from July 1 1958 to March 31 1959 are shown as those of the Georgia Milk Commission and from April 1 1959 through June 30 1959 as the Milk Control Commission Division of the State Department of Agriculture The operations for the two periods are combined to show income and costs of this activity for the fiscal year ended June 30 1959 FINANCIAL CONDITION The Milk Control Commission Division of the State Department of Agriculture ended the fiscal year on June 30 1959 with a surplus of 1432233 after providing reserve of 342928 for liquidation of accounts payable and purchase orders outstanding539 GEORGIA MILK COMMISSION REVENUE COLLECTIONS In the fiscal year ended June 30 1959 the Milk Commission collected 22463427 from licenses and fees levied against Milk Producers and Dis tributors all of which had been transferred to the State Treasury on June 30 1959 Revenue collections for the past three years are compared as follows YEAR ENDED JUNE 30 1959 1958 1957 FeesDevelopment Services Milk Producers 9712250 Milk Distributors 94842 20 Milk ProducersDistributors 32 669 57 Totals 22463427 94 444 63 90 649 47 32 763 83 88 819 54 86 343 28 32 744 15 21785793 20790697 AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Milk Commission in the fiscal year ended June 30 1959 was 15000000 To meet expenditures approved on budget 3037500 was transferred from the States Emergency Fund as provided by law making total allotment in the fiscal year 18037500 From the 18037500 provided as the current years appropriation 1490 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 18036010 The 18036010 net income together with 604191 cash balance at the beginning of the fiscal period made a total of 18640201 available 16865040 of the available funds was expended for current operating expense of the Commission and 1775161 remained on hand June 30 1959 the end of the fiscal year540 GEORGIA MILK COMMISSION COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 10951459 11252271 9634991 Travel Expense 3747708 4300031 3748927 Supplies Materials 100424 127006 238793 Communication 416199 463309 360141 Heat Light Power Water 500 5500 Printing Publicity 371079 1021772 658656 Repairs Alterations 44775 30884 2051092 Rents 143000 156000 179000 Insurance Bonding 6527 21200 18902 Pensions Ret System 667161 689288 672494 Pensions Social Security 123315 108814 Equipment 44991 228183 454663 Miscellaneous 248402 431251 240305 Totals 16865040 18830509 18263464 Number of Employees on Payroll June30 30 32 32 GENERAL Members of the Georgia Milk Commission on March 31 1959 were C G Duncan ChairmanDirector Atlanta Georgia Rudolph Clark Murrayville Georgia Victor E Lane Monticello Georgia Alvin L Lyons Thomaston Georgia T H Resseau Jr Eatonton Georgia George A Sancken Augusta Georgia Sam Bulloch Manchester Georgia541 GEORGIA MILK COMMISSION Members of the Milk Control Commission on June 30 1959 serving under provisions of Legislative Act approved February 17 1959 were Clifton A Ward Chairman 24G2 Miriam Lane Decatur Georgia W A Law Jr Millen Georgia N R Bennett Madison Georgia John Keinnett Sr 1243 Sixth Avenue Columbus Georgia M C Cooper Wells Dairy Coop 917 Brown Ave Columbus Georgia E R McClellan Foremost Dairies 2424 Drayton St Savannah Ga Harley Mitchell P 0 Box 107 Quitman Georgia J D Matthews Matthews SuperMarket 3457 Peachtree Rd N E Atlanta Georgia Mr Charles G Duncan was bonded for 1000000 as Director of the Georgia Milk Commission under bond No SE16217 U3311649 written by the United States Casualty Company until cancelled effective April 1 1959 Coverage under this bond is quoted as follows Now therefore if the said Principal shall well and faithfully perform according to law all and singular the duties incumbent upon him by reason of his election or appointment to the said office and faithfully account for all moneys coming into his hands by virtue of said office then this obligation shall be null and void otherwise to be and remain in full force and virtue There was also on file schedule bond covering employees of the Georgia Milk Commission written by the General Casualty Company of America their bond Number 268123 effective until cancelled April 1 1959 The State Department of Agriculture has filed with the Governor of the State of Georgia Public Employees Blanket Bond Number 3388514 written by the Hartford Accident and Indemnity Company for Faithful Performance Blanket Position Bond Coverage of 1500000 effective for the period beginning April 1 1959 Books and records of the Georgia Milk Commission have been well kept all receipts disclosed by examination have been accounted for and expenditure for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Chairman and the staff of the Com mission and the Commissioner of Agriculture and the staff of the Depart ment of Agriculture for the cooperation and assistance given the State Audi tors office during this examination and throughout the period under review543 MUNICIPAL TAXATION COMMITTEE544 MUNICIPAL TAXATION COMMITTEE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 0 0 Total Income Receipts 0 0 CASH BALANCE JULY 1st Budget Funds 222595 222595 Total 222595 222595 PAYMENTS EXPENSE Personal Services 0 0 Printing Publications Total Expense Payments 0 0 CASH BALANCE JUNE 30th Budget Funds 222595 222595 Total 222595 222595 Inactive546 OIL AND GAS COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 600000 600000 Budget Balancing Adjustment 177000 36000 Total Income Receipts 423000 564000 Revenues Retained Earnings from Services 11000 Transfers Other Spending Units 3899 46 CASH BALANCE JULY 1st Budget Funds 232978 112267 Total 655978 297321 PAYMENTS EXPENSE Personal Services 398000 239000 Travel 86749 20566 Supplies Materials 1430 6075 Communication 15092 9230 Rents 19940 12450 Insurance 2500 00 Miscellaneous 20000 10000 Total Expense Payments 543711 297321 CASH BALANCE JUNE 30th Budget Funds 112267 00 Total 655978 297321547 OIL AND GAS COMMISSION SUMMARY INTRODUCTION The Oil and Gas Commission was abolished by Legislative Act of February 18 1959 House Bill No 43 Ga Laws 1959 Session is quoted in part as follows All equipment supplies files records books funds data and other thing or things heretofore belonging to or used by the Oil and Gas Commission are hereby transferred to the Director of the Department of Mines Mining and Geology REVENUE COLLECTIONS Revenue Collections by the Commission in the year ended June 30 1959 were 5000 from fees for oil well permits and this amount was transferred to the State Treasury within the period under review AVAILABLE INCOME AND OPERATING COSTS State appropriation for operation of the Oil and Gas Commission in the year ended June 30 1959 was 500000 36000 of the appropriations was lapsed into the States General Fund leaving net appropriation of 564000 In addition to the 564000 appropriation received 11000 was re ceived from the sale of surplus office equipment making total income receipts in the amount of 575000 From the 575000 total income received 389946 was transferred to the Department of Mines Mining and Geology leaving net income in the amount of 185054 The 185054 net income together with the balance of 112267 on hand at July 1 1958 made a total of 297321 to be accounted for 297321 was expended for the Commissions operating expenses and no funds remained on hand at June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Since the within report covers operations for only the portion of the fiscal year ended June 30 1959 in which the Oil and Gas Commission was in existence no comparative statements are made548 OIL AND GAS COMMISSION GENERAL In previous audit report attention was called to 4750 per diem and travel expense payments that were held to be illegal In the period under review the 4750 expenditures that were disallowed in prior years were refunded and this amount deposited to the credit of the Commissions ac count in the State Treasury Prior to transfer to the Department of Geology Mines and Mining funds of the Oil and Gas Commission were disbursed by the State Treasurer on authorized requisitions on the State Treasury The within report closes the accounts of the Oil and Gas Commission As authorized by law all books records funds etc of the Commission have been transferred to the Department of Geology Mines and Mining Appreciation is expressed to the Director of the Commission and the State Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year549 BOARD OF PARDONS AND PAROLES550 BOARD OF PARDONS AND PAROLES RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 250 000 00 Budget Balancing Adjustment 23 556 34 Transfers Other Spending Unit 1786 02 Total Income Receipts 27177032 NONINCOME Private Trust Funds 564447 CASH BALANCES JULY 1st Budget Funds 1167742 Private Trust Funds 25135 00 Total 31422721 250 000 00 42 689 78 430 58 292 259 20 8 701 41 9 290 64 18 710 00 328 961 25 PAYMENTS EXPENSE Personal Services 18978075 Travel 5523717 Supplies Materials 277728 Communication 6 252 57 Publications Printing 205527 Repairs 51616 Insurance 20000 Pensions Benefits 1243939 Equipment 4 814 56 Miscellaneous 83 95 Rents Total Expense Payments 27415710 NONCOST Private Trust Funds 1206947 CASH BALANCES JUNE 30th Budget Funds 929064 Private Trust Funds 1871000 Total 31422721 207 360 85 51 612 87 2 254 84 6 982 32 2 987 78 40612 157 25 14 433 82 5 800 34 4018 425 32 292 461 69 8 051 41 9 088 15 19 360 00 328 961 25551 BOARD OF PARDONS AND PAROLES CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Cash in Bank Budget Funds Private Trust and Agency Funds Restitution Bond Fund 1936000 Social Security Fund 728 04 9 088 15 20 088 04 29 176 19 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable List on File 106386 Social SecurityEmployer Contr 72804 RESERVES Private Trust and Agency Funds Restitution Bond Funds 19 36000 Social Security FundsEmployee Contr 72804 SURPLUS For Operations Subject to Budget Approval 1 791 90 20 088 04 7 296 25 29 176 19552 BOARD OF PARDONS AND PAROLES SUMMARY FINANCIAL CONDITION The State Board of Pardons and Paroles ended the fiscal year on June 30 1959 with a surplus of 729625 after providing the necessary reserve of 179190 to cover outstanding accounts payable and reserving 1936000 for Restitution Bond Deposits and 72804 for employees contributions to Social Security held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Pardons and Paroles for the year ended June 30 1959 was 25000000 This was increased to 29268978 by transfer of 4268978 from the States Emergency Fund to meet expenditures approved on budget as provided by law From the 29268978 funds provided as the current years appropriation 25632 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration and 17426 to the Secretary of State Build ings and Grounds Operation Account leaving net income of 29225920 The 29225920 net income together with the 929064 cash balance on hand at the beginning of the fiscal period made a total of 30154984 avail able with which to meet expenditures approved on budget for the year ended June 30 1959 29246169 of the available funds was expended for budget items of expense and 908815 remained on hand June 30 1959 the end of the fiscal year The first lien on this 908815 cash balance is for liquidation of 179190 in outstanding accounts payable and the remainder of 729625 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget re approvals553 BOARD OF PARDONS AND PAROLES COMPARISON OF OPERATING COSTS The Boards expenditures for operating costs the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 20736085 18978075 15959208 Travel Expense 5161287 5523717 4509125 Supplies 225484 277728 233165 Communication 698232 625257 521820 Printing Publicity 298778 205527 242273 Repairs 40612 51616 345384 Rents 42532 Insurance Bonding 15725 20000 10000 Pensions To Ret System 14 433 82 12 439 39 10 297 34 Equipment 580034 481456 980028 Miscellaneous 4018 8395 9186 Total Cost Payments 29246169 27415710 23839923 Number of Employees on Payroll June 30 47 53 49 GENERAL Membership of the Board of Pardons and Paroles is as follows W H Kimbrough Chairman 1202 Candler Road Decatur Georgia Hugh C Carney Member 9 Interlochen Drive N W Atlanta Georgia Mrs Rebecca L Garrett Member Dawson Georgia W H Kimbrough Chairman of the Board of Pardons and Paroles is bonded in the amount of 1000000 Bond is written by the Peerless Insur ance Company 248805 dated April 27 1959 and the condition of the bond is as follows Now therefore if the Principal shall during the term beginning on the 1st day of January 1959 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appoint ment as aforesaid and honestly account for all moneys coming into his hands as such officer according to law except as hereinafter limited then this obligation shall be null and void otherwise of full force and virtue554 BOARD OF PARDONS AND PAROLES Marion H Doyle is bonded as Bookkeeper for the State Board of Pardons and Paroles in the amount of 1000000 with the Fidelity and Casualty Company of New York bond 1994735 dated February 19 1943 Bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of M H Doyle in his official capacity Elijah J Calhoun Jr is bonded as Administrative Assistant for the State Board of Pardons and Paroles in the amount of 1000000 Bond is written by the Employers Liability Assurance Corporation dated March 31 1958 and covers faithful performance of duties and honest accounting for all money that may come into the hands of Elijah J Calhoun Jr in his official capacity Books and records of the Board of Pardons and Paroles were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year555 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS556 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 37500000 37500000 Budget Balancing Adjustments 286 39840 182 775 72 Revenues Retained Earnings Recreational Services 12724026 9300526 Transfers Other Spending Units 64786 81675 Total Income Receipts 78799080 64996423 NONINCOME Pri vate Trust Funds 323088 4 29949 CASH BALANCES JULY 1st Budget Funds 22486734 25128410 Private Trust Funds 64061 61305 Total 101672963 90616087 PAYMENTS EXPENSE Personal Services 270 589 92 Travel 1734885 Supplies Materials 6961904 Communication 9 407 91 Heat Light Power Water 1706275 Publications Printing 3399031 Repairs 1561097 Rents 380015 Insurance 250 00 Indemnities 35 39 Pensions Benefits 953673 Equipment 7098904 Miscellaneous 1 284 71 Total Expense Payments 51952577 266 226 80 15 612 67 56 739 69 8 787 49 18 354 08 19 326 89 18 499 95 1 738 70 21 907 09 1 618 30 12 547 48 65 849 64 1 546 53 508 755 31557 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PAYMENTS 1958 OUTLAYS Lands Improvements Personal Services 2251030 Travel 172089 Supplies Materials 4443795 Publications Printing 2476 Repairs 133535 Rents 15400 Contracts 14384658 Miscellaneous 658 91 Equipment 2735953 Total Outlay Payments 24204827 Total Cost Payments 76157404 NONCOST Private Trust Funds 325844 CASH BALANCES JUNE 30th Budget Funds 251284 10 Private Trust Funds 61305 Total101672963 1959 8 034 20 283 60 00 00 00 00 232 572 75 00 10 848 20 251 738 75 760 494 06 4 272 37 140 754 27 640 17 906 160 87 558 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Budget Funds In Banks 14004198 In Petty Cash 52029 Account of Mrs Marjorie E Murphey for Checks Written to Bettye McPherson and diverted for the personal use of Mrs Marjorie E Murphey See Comments 19200 Private Trust and Agency Funds U S Income Tax 300 EmployeesRetirement 10512 Ga SalesTax 64017 ACCOUNTS RECEIVABLE Due from Parks and Advance Payments by Parks NetI 140 754 27 532 05 141 286 32 1 263 31 142 549 63 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent Expense Outlay 22 257 98 30 484 98 52 742 96 RESERVES For Purchase Orders Outstanding Expense Outlay 20 876 66 5 461 00 For U S Income Tax For U S Employees Retirement For Georgia Sales Tax 26 337 66 300 10512 640 17 26 869 71 SURPLUS For Operations Subject to Budget Approval 62 936 96 142 549 63559 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS SUMMARY FINANCIAL CONDITION The Department of Parks Historical Sites and Monuments ended the fiscal year on June 30 1959 with a surplus of 6293696 available for opera tions subject to budget approvals after providing the necessary reserve of 5274296 to cover accounts payable and reserving 2633766 for liquidation of outstanding purchase orders and 53205 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department for operations in the year ended June 30 1959 was 37500000 This was increased to 55777572 by transfer of 18277572 from the State Emergency Fund to meet expenditures approved on budget as provided by law In addition to the funds provided as the current years appropriation the Department had 9300526 income from earnings from the several State Parks and other sources as listed in unit report making total receipts for the year 65078098 From the 65078098 received 67675 was transferred to the State Personnel Board for Merit System Administration and 14000 to the Georgia Forestry Commission leaving net income of 64996423 The 64996423 income and the 25128410 cash balance at the begin ning of the period made a total of 90124833 available with which to meet expenditures approved on budget for the fiscal year 50875531 of the available funds was expended for budget approved items of current expense and 25173875 was paid for land buildings and improvements as scheduled in report leaving a cash balance of 14075427 on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 5274296 in outstanding accounts payable 2633766 has been reserved for purchase orders outstanding and contracts to mature and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals560 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS COMPARISON OF OPERATING COSTS Expenditures by the Department for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY IS General Office Adminis 165 Maintenance 21 AllatoonaG W Carver 6 AllatoonaMarina AllatoonaRed Top Mountain 15 Amicalola Falls 5 Bainbridge Area 23 Black Rock Mountain 5 Bobby Brown Park 16 Capitol Cafeteria 2 Chehaw State Park 21 Cloudland Canyon 13 Chatuge 6 Crooked River 24 Jefferson Davis Memorial 3 Eli jay ClarkeLincoln County 11 Fort Mountain State Park 13 Fort King Georgia Fort Yargo State Park 2 Georgia Veterans Memorial 22 Hard Labor Creek 25 Indian Springs State Park 14 Key Creek 9 Kolomoki Mounds 26 Lake Chatuge Area Little River 53 Little Ocmulgee 14 Lincoln 2 Magnolia Springs 72 Pulaski County Area F D Roosevelt Park 23 F D Roosevelt Tavern Seminole County 53 Senoia 9 A H Stephens Memorial 22 Stephen Foster Park 4 Tattnall County Area 7 Towns County Area TriCounty Park Area Victoria Bryant State Park 4 159 1958 1957 60818 16984738 i 165 365 64 389 47 26 561 84 12 891 67 497 92 5107 18 5 539 30 383 63 653 74 23141 81 13 745 74 150 27 3 977 01 3 832 89 350 99 73108 57 10 721 86 895 77 11 957 49 6 521 90 079 48 1 542 51 20 610 98 801 99 4 709 37 27 208 62 324 46 10 635 89 17 693 84 858 34 4 601 72 9 519 90 181 44 754 22 15 429 56 8 186 81 27313 3 867 74 2 754 32 051 55 17 181 21 4 284 42 736 21 6 387 30 1200 20 975 50 110 59 1 399 63 2 381 01 034 46 23 644 83 36 619 38 49814 21 129 57 25 250 51 67412 16 716 81 12 242 33 756 04 22800 403 15 41 961 84 16109 33 155 59 9 273 64 487 61 3 750 00 399 31 13174 70 12 722 37 325 09 3 422 31 2 991 01 954 63 22 330 78 17 277 94 1750 025 10 33 416 69 53500 30 941 78 274 04 8400 085 20 54 866 84 108 49 48110 19 683 00 24143 51 283 81 8 122 42 4 818 49 118 96 39 436 75 1 200 55 2750 4 576 87 500000 430 29 22 373 69 101215 561 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 1958 1957 Vogel State Park 519093 VogelWalasiyi Inn Laura S Walker State Park 14 877 48 White CountyUnicoi 1401646 Yam Grande 182004 Markers Nancy Hart 42285 New Hope 20000 Totals 76049406 16 675 61 3 774 73 1 546 35 899 07 16 514 99 14 326 20 17 914 74 47 26316 8 278 19 17 833 72 420 00 420 00 300 00 242 50 76157404 61711639 BY OBJECT Personal Services 266 226 80 Travel Expense 15 612 67 Supplies Materials 5673969 Communication 8787 49 Heat Light Power Water 1835408 Printing Publicity 1932689 Repairs Alterations 18499 95 Rents 173870 Insurance Bonding 2190709 Indemnities 1 618 30 PensionsEmployees Retirement 8 69606 PensionsSocial Security 385142 Equipment 6584964 Miscellaneous L 546 53 Total Expense Payments 50875531 Outlay Land Bldgs Improvements 24089055 Equipment 1084820 Total Cost Payments 76049406 Number of Employees on Payroll June 30 83 27058992 226 976 96 17 348 85 16 85819 69 619 04 51 52119 9 407 91 8 524 27 17 062 75 13148 29 33 990 31 13 850 99 15 610 97 16134 96 3 800 15 2 045 65 250 00 1 016 45 3539 40314 7 587 63 9 542 74 1 949 10 70 989 04 61 742 70 1 284 71 77550 51952577 422 541 03 214 688 74 142 235 61 27 359 53 52 339 75 76157404 617116 39 80 55562 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS PARKS AND CONCESSIONS Activities at the various State Parks have been checked for the fiscal year ended June 30 1959 and operations of each park shown in the unit report Parks and concessions are operated by the Department of Parks as follows ALLATOONA MARINA FACILITIES 250000 per year rental John M King Jr Lessee ALLATOONA RED TOP MOUNTAIN Wyatt Clark Supt All net revenue from operations paid to the State Mr Clark paid a salary of 21100 per month by Parks Department The old Marina Concession is leased to Mildred Archer for 20000 per year AMICALOLA FALLS E C Collins Supt All net revenue from operations paid to the State Mr Collins paid a salary of 21100 per month by Parks Department A H STEPHENS MEMORIAL T E Darden Supt All net revenue from operations paid to the State Mr Darden paid a salary of 30700 per month by Parks Department BLACK ROCK MOUNTAIN J L Christian Supt All net revenue from operations paid to the State Mr Christian paid a salary of 26500 per month by Parks Department BOBBY BROWN Monroe Andrews Supt All net revenue from operations paid to the State Mr Andrews paid a salary of 21100 per month by Parks Department CHEHAW Earl Dawson Supt All net revenue from operations paid to the State Mr Dawson paid a salary of 21100 per month by Parks Department CROOKED RIVER Marion K DeLoach Supt All net revenue from operations paid to the State Mr DeLoach paid a salary of 21100 per month by Parks Department ELIJAH CLARK MEMORIAL R C Smith Manager 5 of gross sales less sales tax to the State for rental Mr Smith paid a salary of 10000 per month by Parks Department563 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS FORT MOUNTAIN Tom Winkler Supt All net revenue from operations paid to the State Mr Winkler paid a salary of 21100 per month by Parks Department BAINBRIDGE AREA Mrs Frank Donaldson Lessee 5 of gross from operations to be paid to the State Parks Department Mr Harry OShealy Caretaker paid a salary of 17500 per month by Parks Department HARD LABOR CREEK T D Carter Supt All net revenue from operations paid to the State Mr Carter paid a salary of 30700 per month by Parks Department INDIAN SPRINGSMineral Bath Concession Mrs C B Hamlin Lessee 25 of mineral baths to be paid to the State as rental INDIAN SPRINGS W R Anderson Supt All revenue paid to State except mineral baths Mr Anderson paid a salary of 26500 per month by Parks Department JEFFERSON DAVIS Ranze Harper Supt All net revenue from operations paid to the State Mr Harper paid a salary of 17500 per month by Parks Department KOLOMOKI MOUNDS Cecil Hall Supt All net revenue from operations paid to the State Mr Hall paid a salary of 25100 per month by Parks Department LAURA S WALKER C H Morgan Supt All net revenue from operations paid to the State Mr Morgan paid a salary of 26000 per month by Parks Department STEPHEN C FOSTER G A Sermans Lessee 5 of gross proceeds to be paid to Parks Department SEMINOLE Mrs Helen Jhnson Lessee 5 of gross proceeds to be paid to Parks Department LINCOLN W Moore Supt Mr Moore is Superintendent of both Magnolia Springs State Park and Lincoln State Park All revenue paid to State Department of Parks LITTLE OCMULGEE Lee Willcox Supt All net revenue from operations paid to the State Mr Willcox paid a salary of 26500 per month by Parks Department MAGNOLIA SPRINGS W O Moore Supt All receipts paid to the State and Mr Moore paid a salary of 29600 per month by the Parks Department564 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS REIDSVILLE STATE PARK Reidsville Lions Club Lessee 10 of net profit from operations paid to State Parks Department F D ROOSEVELT Entire park area leased for 200000 per year F D ROOSEVELT TAVERN Included with above Lease W E Etheridge Lessee W E Etheridge Lessee SENOIA STATE PARK Senoia Veterans Assn Inc Lessee 10 of net profit from operations paid to State Parks Department UNICOI Lat Vandiver Supt All net revenue from operations paid to the State Mr Vandiver paid a salary of 30700 per month by Parks Department VETERANS MEMORIAL George Greene Supt All revenue to State Mr Greene paid a salary of 30700 per month by the Parks Department VOGEL Bonnell Akin Lessee All park facilities including Walasiyi Inn leased for 450000 per year rental STATE CAPITOL CAFETERIA Mrs Mary C Lee Lessee 10 of net proceeds to be paid State as rental YAM GRANDE Charles Baldwin Supt All net revenue to be collected by State Parks Department Charles Baldwin is paid a salary of 15000 per month by Parks Department On Page 9 of the unit report is a schedule of payments received by the State Parks Department from various operators of facilities and any balances due as of June 30 1959 GENERAL MISAPPROPRIATED FUNDS LAST FISCAL YEAR Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State565 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS In compliance with the provisions of the Code Section quoted the fol lowing conditions and transactions and the fraudulent appropriation of State funds for the personal use of Mrs Marjorie E Murphey and the later resti tution of a portion of the misappropriated funds are cited An audit of the accounts of the Department of Parks for the last fiscal year ended June 30 1958 disclosed certain checks that had been issued by Mrs Murphey as salary payments to persons who were either fictitious or not on the payroll of the Department as well as three checks issued to persons on the Departments payroll and proceeds of these checks fraudulently diverted for the personal use of Mrs Marjorie E Murphey These findings necessitated a further examination of the checks issued by the Department of Parks in the period from July 1 1958 through September 30 1958 In the period from July 1 1957 through June 30 1958 forty 40 checks were issued to fictitious persons or persons not on the payroll of the Depart ment of Parks totaling 287150 gross salaries and three 3 checks to per sons on the Departments payroll totaling 31350 gross salaries Proceeds of the fortythree 43 checks were diverted by Mrs Marjorie E Murphey to her personal use In the period from July 1 1958 through September 30 1958 twentysix 26 checks were issued to fictitious persons or persons not on the payroll of the Parks Department totaling 152800 gross salaries and proceeds diverted by Mrs Murphey to her personal use All of the sixtynine 69 checks referred to in the two preceding para graphs were drawn on the account of the Department of State Parks in the Bank of Waynesboro Waynesboro Georgia and carried machineaffixed signature of J W Brinson Jr Director These sixtynine 69 checks totaling 471300 gross salaries are detailed on pages 5 and 6 of the unit report for the period to September 30 1958 showing name of payee date of check number of check net amount for which check issued U S Inome Tax withheld and gross amount of salary payment and are summarized as follows566 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS Checks issued in fiscal year ended June 30 1958 Payee Net U S Gross Amount Tax Amount of Check Withheld of Salary Fictitious persons and persons not on Departments payroll Walter C Jones 1 check John Chas Jones1 check A C Jones 3 checks P C Jones10 checks C J Jones25 checks Subtotals40 checks Checks payable to employees of the Parks Dept but endorsements forged W J Ethredge 1 check W O Moore 1 check Walter O Moore1 check Totals in year ended 6305843 checks 8170 380 8550 7930 70 8000 163 30 270 16600 805 60 1040 816 00 1 706 20 1780 1 724 00 2 836 10 3540 2 871 50 165 50 7400 7400 165 50 7400 7400 3 149 60 35 40 3 185 00 Checks issued in period from 7158 through 93058 Fictitious persons and persons not on Departments payroll W C Jones3 checks C J Jones12 checks P C Jones11 checks Totals 7158 through 9305826 checks Grand Totals 7157 through 9305869 checks 118 80 514 80 872 30 120 1320 770 120 00 52800 880 00 1 505 90 2210 1 528 00 4 655 50 5750 4 713 00 Mrs Marjorie E Murphey in a signed statement before witnesses ad mitted that she falsified the payrolls of the State Department of Parks and drew checks payable to various parties and personally obtained the funds represented thereby This statement is quoted as follows To Mr J W Brinson Jr Director of the State Parks Department and Mr B E Thrasher Jr State Auditor567 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS I the undersigned Marjorie E Murphey do hereby certify that I fal sified the payrolls of the State Parks Department and drew checks to various parties and personally obtained the funds represented there by and do hereby acknowledge the theft from the State Department of Parks The items which I freely acknowledge as being false and representing the theft are listed as follows Check11 853 payable to W 1 Etheredge S16550 Check 12 345 payable to Walter O Moore 7400 Check 12 138 payable to W O Moore 7400 All checks issued to P C Jones who is entirely a fictitious person All checks issued to C J Jones on or since September 20 1957 said person being formerly an employee of the Department at some time prior to said date Check 3755 to John Charles Jones in the amount of 7930 who is a totally fictitious person Checks 3401 4343 and 4471 payable to A C Jones or any others that may appear in the September statement All checks payable to W C Jones who is a totally fictitious person also Walter C Jones This the 24th day of September 1958 Signed Marjorie E Murphey Witnessed Signed J W Brinson Jr Signed William L Cook Signed Geo F Armstrong Signed B E Thrasher Jr P S The following statement is to be considered as part of the above docu ment and statement is as follows I hereby acknowledge that the porter Charlie Jones was handling the checks on instructions from me and he is in no way to blame for the results Signed Marjorie E Murphey568 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS REPAYMENT OF MISAPPROPRIATED FUNDS REPORTED LAST FISCAL YEAR On October 2 1958 Mrs Marjorie E Murphey delivered to J W Brin son Jr Director of the Department of Parks Cashiers Check 58 943 dated October 2 1958 issued by The Citizens and Southern National Bank At lanta payable to the Department of State Parks in the amount of 471313 to apply on the restitution of the 471300 State funds fraudulently diverted by Mrs Murphey for her personal use as reported in preceding paragraphs While the restitution of the 471300 shortage reported in preceding paragraphs makes it unnecessary to file claim for this amount on the surety bond of Mrs Murphey it was pointed out to Mrs Murphey that the resti tution of the funds did not imply in any manner that she would be relieved of the responsibility for illegal acts which she committed In the course of the examination reported herein demand was made on Mrs Marjorie E Murphey Executive Secretary and Treasurer of the Depart ment of Parks for the Departments payroll register or payroll sheets showing time worked and amount of salaries and wages due clerks laborers and other miscellaneous employees Examiner was told by Mrs Murphey that these payroll records had been destroyed and hence could not be produced How ever after Mrs Murpheys suspension by the Director of the Parks Depart ment on September 24 1958 the payroll records were located and delivered to the office of the State Auditor on September 30 1958 ADDITIONAL MISAPPROPRIATION OF FUNDS There is an additional shortage of 46958 chargeable to Mrs Marjorie E Murphey on June 30 1959 which is explained in the following statements STATEMENT I Mrs Marjorie E Murphey hereby made the following statement to Messrs Robert H Hall and A Frank Grimsley Jr who have identified themselves as Assistant Attorneys General for the State of Georgia I make this statement freely and voluntarily without any promise of reward of any type duress or threats I further understand that this statement I am about to make may possibly be used against me in a court of criminal law I have examined the following checks issued by the Department of State Parks State of Georgia Check 3299 dated July 3 1956 payable to C H Morgan in the amount of 5000569 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS Check4961 dated September 27 1956 payable to C H Morgan in the amount of 5000 Check 5049 dated October 3 1956 payable to E G Hinson in the amount of 5000 Check 5365 dated October 22 1956 payable to George Greene in the amount of 5000 The above checks were issued by me at the time I was an employee of the Department of State Parks All the above checks were issued by me and were cashed at A P Store No 7 located at 1937 Peachtree Road N E Atlanta Georgia The issuance of these checks was part of my overall check writing scheme which has been exposed earlier These four checks were not mentioned in an earlier statement by me inasmuch as I had for gotten that they had been written I wish to state further that no one was involved in this check writing scheme other than myself and that none of the payees set forth in these checks had knowledge of nor consented to my writing the check and using their name I do hereby promise to make restitution in the amount of 20000 which is the sum of the four checks mentioned herein Signed Marjorie E Murphey 315 Peachtree Avenue Atlanta Georgia September 1959 STATEMENT Supplement to Statement issued August 25 1959 I Mrs Marjorie E Murphey hereby make the following statement to Messrs Robert H Hall and A Frank Grimsley Jr who have identified themselves as Assistant Attorneys General for the State of Georgia I make this statement freely and voluntarily without any promise or reward of any type duress or threats I further understand that this statement I am about to make may possibly be used against me in a court of criminal law I have examined the following checks issued by the Department of State Parks State of Georgia Check 3751 dated May 2 1958 payable to Bettye McPherson in the amount of 4500570 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS Check 4124 dated May 9 1958 payable to Bettye McPherson in the amount of 5100 Check 4441 dated June 2 1958 payable to Bettye McPherson in the amount of 4200 Check 4633 dated June 10 1958 payable to Bettye McPherson in the amount of 5400 The above checks were issued by me at the time I was an employee of the Department of State Parks All of these checks were issued by me and cashed at Sols Liquor Store Atlanta Georgia The issuance of these checks were also part of my overall check writing scheme which has been exposed earlier I wish to state further that no one was involved in this check writing scheme other than myself and that the payee set forth in these checks had no knowledge of nor consented to my writing the checks and using her name I further admit that I diverted monies from the petty cash fund of Mr W S Fricks Superintendent Fort Yargo Park The total amount involved in this instance was 7758 This money was obtained when Mr Fricks returned cash for credit to his petty cash fund Mr Fricks had no knowledge of the fact that his fund was not credited for the full amount of cash given me in my official capacity of Executive SecretaryTreasurer of the Parks Department I do hereby promise to make further restitution in the amount of 26958 which is amount of these four checks plus money from the petty cash fund This promise to make restitution is in addition to my earlier promise August 25 1959 for payment of restitution in the amount of 20000 Signed Marjorie E Murphey 315 Peachtree Avenue Atlanta Georgia The provisions of law violated by the actions and misappropriation of State funds by Mrs Murphey as reported herein are covered by the fol lowing Code Sections 262801 184 P C Public officers agents etcAny officer servant or other person employed in any public department station or office of government of this State or any county town or city thereof who shall embezzle steal secrete or fraudulently take and carry away any money paper book or other property or effects shall be punished by imprison ment and labor in the penitentiary for not less than two years nor more than seven years571 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS 899903 284 P C Stealing altering etc of public documentsIf any public officer or other person shall steal embezzle alter corrupt withdraw falsify or avoid any record process charter gift grant conveyance or contract or shall knowingly and wilfully take off dis charge or conceal any issue forfeited recognizance or other forfeiture or shall forge deface or falsify any document or instrument recorded or any registry acknowledgment or certificate or shall alter deface or falsify any minute document book or any proceeding whatever of or belonging to any public office in this State or if any person shall cause or procure any of the offenses aforesaid to be committed or be in anywise concerned therein he shall be punished by imprisonment and labor in the penitentiary for not less than two years nor more than ten years Mrs Murphey was continued in employment of the Parks Department by Mr Roy Chalker then Director of the Department after discrepancies were reported in her accounts in the audit of the fiscal year ended June 301955 and for the period up to September 30 1955 Charles Allen Collier succeeded J W Brinson Jr as Director of Depart ment of Parks Historical Sites and Monuments on January 13 1959 and filed bond for 1000000 Bond of Mr Collier is written by the Columbia Casualty Company FB234357 dated January 14 1959 and the condition of the obligation is as follows Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force J W Brinson Jr was bonded to the close of his term of office as Director in the amount of 1000000 with the Columbia Casualty Company bond FB216270 dated July 18 1956 The condition of the obligation of this bond is the same as that for bond FB234357 quoted above Mrs Marjorie Ensley Murphey was bonded for 500000 with the United States Fidelity and Guaranty Company bond 230320766950 dated July 17 1950 in effect to July 10 1957 and the condition of the obli gation is as follows Whereas the above bounded Principal Marjorie Ensley Murphey has been duly appointed Bookkeeper State Parks Department for an indefinite term beginning July 10 1950572 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS Now therefore the condition of this obligation is such that if the said Principal Marjorie Ensley Murphey shall well and faithfully perform all the duties of said office then this obligation to be void otherwise to remain in full force and effect Bond 230320766950 has not been signed by the Principal The Department of Parks has on file and submitted for examination Public Official Position Schedule Bond No FB216452 effective from Jan uary 11957 covering the Assistant Director and Chief Engineer for 500000 the Executive SecretaryTreasurer for 500000 and Superintendents of State Parks as listed in bond schedule for 200000 each Bond covers faith ful performance of duties and the accounting for all money andor property Except as noted herein all receipts of the State Parks Department dis closed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and sup ported by proper voucher Appreciation is expressed to the Director and the staff of the Parks De partment for the cooperation and assistance given the State Auditor and his examiners in making this examination573 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS o o o o 00 T CD CM CM CO O C m o 01 CM t CO 00 8 o o 8 05 C GO CO ov O m x DO 05 CD CM 00 53 CO N CD X X CT Ln 1CD tt X m CD o o 8 t00 CO O O X o m ti CO 1 o a 1 en CO ICO 41 in 00 o X r1 00 m CM OS CD CD o CM 00 53 o CO o 1 tCv C5 X Li1 05 lO CD rI m CD CD X o in CO rH CO X CD CO CO 11 CO CO u Eh rH CD Oi in rH CO CM od ri CO w W O fc 1 05 Q 55 m 05 o W CO O H 55 fc lH S3 15 O W H M Q Pd W Fm Pd Ex O p H Pd a s P oo CO h5 flS H5 S CU CD CO CO CO Il 0 o en 5 3 Ft o o O O o Mi CO CO o3 I Pi CO co1 S I a t g gco li M O w g o3 ctj o3 3 o A c EH CO PS I I I CO CO o3 o3 Il hJ CO CO FS 03 03 il Ph 03 03 i O Ct3 Ft 0 crj Ft S s ft a CD Ft Q CO H m 3 I CO xi ft i CD H R a H w o ft S Pt t t a oo OB M a tj M J j j o ccj c oj cc 5 03 03 pq pq 0 03 rt pq U d a j a n j ri n 0 a M pq w u a d rt 00 CO Ft Ft S p ft I 3 1 CO Ft I to CO 00 03fj o t 5 Ft a S CO P Ft ft C op i CD ft 00 3 M CO Ft CO oo oo St CO M 00 CD 2d s 2 00 3 ft ccr F3 O CC en i o S3 o oo cu Eh F W P Hi F5 is ft ri o 3 u p ft 3 5 o Ft s w D 3 1 j o 3 33 CD CD CUJ fH 3 03 Fh Ft S3 O t3 CD Ph P4 03 co CU M i c co oo a i 03 CD ft en CO CO 8 cd J o Ft o oo ccj en a3 a 3 S S 5S Si m bfl en T3 co oo h1 S I si g w 0 il Ft o s Ft J Ft 5 73 CD CD 03 W 03 2 Ft W 3 it ft o w Ft CO t574 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS t M O tO H ih t o o t 10 CD 1 O CO o Q Q eg a o o Ifi CO o EO 5 iO o CO X id CO 00 5 iH CO 11 3 2 D a Pi a 0 4J C ft P w w a a CD H Pi a 3 a CD cfi ft q 3 Hi S si fl 03 CD M S CD o O 03 o pi CD o 0 m H co H H CD j r ca CC3 OS W M Pi os 03 O J O CD Pi CO fl Hi CD CD CD d tH Pi 03 03 O H H O H ft o3 co H D575 Period Period 7158 11459 through through 1131959 6301959 6173 42 6 173 42 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF PAYMENTSLANDS BUILDINGS YEAR ENDED JUNE 30 1959 LANDS BUILDINGS Total BAINBRIDGE AREA Cumberland Wonder Bldg Co 1 Steel Building 617342 BOBBY BROWN Cumberland Wonder Bldg Co 1 Steel Building 617342 CHATUGE Cumberland Wonder Bldg Co 1 Steel Building 617344 CHEHAW Oxford Construction Co Boat Landing 1086920 CROOKED RIVER Cumberland Wonder Bldg Co 1 Steel Building 617342 CLOUDLAND CANYON Bates Wilkinson EstateLand 550000 Judge Freeman McClure Atty for Chastain HeirsLand 425000 ELIJAH CLARK J W Spratling Moving Stumps and Digging Septic Tank Line 21700 FORT MOUNTAIN Cumberland Wonder Bldg Co 1 Steel Building 617344 KEG CREEK J B Roswell SonDrilling Well 738 92 Cumberland Wonder Bldg Co 1 Steel Building 617342 KOLOMOKI MOUNDS LayneAtlantic Co Drilling Well 4 100 00 Cumberland Wonder Bldg Co 1 Steel Building 617342 LITTLE RIVER Henderson Const Co Clearing Site for Little River Recreational Area 49 646 53 6173 44 10 869 20 6 173 42 5 500 00 217 00 6 173 44 738 92 6 173 42 4 100 00 6 173 42 49 646 53 4 250 00576 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF PAYMENTSLANDS BUILDINGS YEAR ENDED JUNE 30 1959 Period 7158 through LANDS BUILDINGS Contd Total 1131959 MAGNOLIA SPRINGS R R Const CoSwmg PoolS 3490000 3490000 Cumberland Wonder Bldg Co 1 Steel Building 6 17344 6 17344 RED TOP MOUNTAIN Bishop Well Drilling Co Drilling Well 243953 243953 SEMINOLE B F M Inc Bathhouse Concession Bldg and Picnic Stands 3474740 3474740 Cumberland Wonder Bldg Co 1 Steel Building 617342 617342 SENOIA Roger H PateRecreation Center 7 203 00 7 203 00 TATTNALL Cumberland Wonder Bldg Co 1 Steel Building 617344 617344 Period 11459 through 6301959 216 345 86 212 095 86 4 250 00577 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EXPENSE EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Acworth Hdw 1 Hedge Clippers Allsouth Chem Co2 Door Mats American Photocopy Equip Co 1 Apeca Director Auto Stat American Playground Device Co Lifeguard Chair Ring and Baskets Athletic Equip Co 1 Nylon Swmg Pool Divider Rope 12 Boat Paddles Atlanta Fixture Sales Co Kitchen Utensils Atlas Supply Co 5 Plastic Shower Curtains Atwood F C 1 2way Radio Weatherproof Case Bernsteins Crockery 36 Plastic Glasses 24 Dinner Forks 96 Teaspoons 18 Hamburger Turners 18 Plastic Jugs Bowens Yard Tools BrownWright Hotel Sup Corp Kitchen Utensils Capitol Office Supply Co Lockers 1 Amco Budget File Chew Furniture Co 1 Plastic Mattress Cover Carter T DShower Curtains Cobb The Co 4 Aluminum Tablets 2 Aluminum Plates Central Gas Corp2 100lb Gas Cyls Cumming Equip Co Water Glasses and Shower Curtains Kitchen Utensils 3 Refrigerators 3 Elec Stoves East Point Ford Co 1 1959 Ford Stake 34T Truck F25J9A10368 Fallview Cafe and Grocery 2 Sling Blades Period Period 711958 1141959 through through Total 1131959 6301959 319 319 1782 1782 200 47 24945 1980 2940 234 96 857 368 50 567 324 874 990 1618 4817 202 30 249 45 8900 4817 167 26 200 47 1980 2940 145 96 857 368 50 567 324 874 990 1618 3504 8780 8780 4995 4995 395 395 198 198 215 20 215 20 2500 2500 3665 3665 103 50 103 50 2 220 00 2 220 00 675 00 67500 630 00 630 00 2146 58 2146 58 420 420 578 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EXPENSE EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Fulton Sup Co 200 234 Helecan Sprgs Garland Buddy Chain Saw Co 1 Chain Saw General Fire Ext Co 1 SodaAud 2iGal Exting General Gas Corp 1 Garland Sect Gas Range Gilreath J Hugh Hdw Co 1 Leaf Rake Gary FowlerMats Hanly Market1 Shovel and 1 Axe HartRollins Furn Co Tables and Chairs Beach Umbrellas Gliders St o ols 1 Fryer 1 DripOLater 6 Trays 2 Refrigerators Checkins Baskets and Pins 1 Lifeguard Chair Swing Sets SeeSaws MerryGoRounds Towers Slides Rubber Baths 1 Ocean Wave Climbers 2 Bucket Seats 1 Auto Wheel Washer 1 Combination Unit 6 Plantation Patio Groups Hill F HDiving Stand Hosch Bros 12 Plastic Shower Curtains 6 Quilted Mattress Pads 96 Mattress Covers Hotel Restaurant Sup 1 Can Opener Hunt Hdw Co 1 3Gal Pressure Sprayer Period Period 711958 114 1959 through through Total 1131959 630 1959 1764 1764 2000 2000 1528 1528 860 44 860 44 295 295 690 690 920 920 2 285 50 2 077 50 20800 686 00 686 00 652 50 652 50 109 50 109 50 137 00 13700 3950 3950 875 875 599 90 599 90 7200 7200 115 00 11500 1 93410 1 93410 1184 50 1184 50 2 595 00 2 595 00 552 35 552 35 2 026 45 2 026 45 3050 3050 27500 27500 1 695 65 1 695 65 1590 1590 229 95 229 95 115 75 115 75 29700 29700 4000 4000 2100 2100 2130 2130 115 20 115 20 421 950 421 950 579 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EXPENSE EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Isengor Camera Exchange 1 Omega D3 Enlarger 1 Beseler Dryer Model 1217 Photo Sink Accessories Ivan Allen CoChairs Jones Const Co Septic Tank Grease Trap Kwilichis I Sons Inc Yard Tools Lanthier Machine Works 1 30Gal Rheemglass Water Htr LovettThorpe Hdw Co 1 Craftsman Rotary Mower Luncefords Grocery Dept Store 2 Rakes 1 Spading Fork 20 Teaspoons Martin Chas S Dist Co 2 4Burner Gas Stoves 2 7Cu Ft Refrigerators 2 30Gal Hot Water Heaters 4 Circulator Heaters Maxwell Furniture Co 1 Heater Gas MillerRee Inc 1 Earth Mover 1 Model 45 Spray Machine 1 Tricycle Type Tractor Morgan C H Boat Paddle Teaspoons Noland Co Shower Curtains Water Heater 5 Jet Type Drinking Fountains OakesHdw Co1 Tank Sprayer Powell J W Pipe and Lbr on Playground Equip Pulaski Furn Appl Co Mattress Covers Quality Tractor Co Lawnmo wer 1 Tricycle Tractor and Attchmts 1 Tractor and Mower 1 Harrow Discs Period Period 711958 114 1959 through through Total 1131959 630 1959 36600 366 00 297 50 297 50 430 72 430 72 5355 53 55 116 37 116 37 139 91 139 91 8950 8950 5995 5995 500 500 500 500 300 300 122 00 122 00 248 00 248 00 119 90 119 90 3340 3340 130 62 130 62 997 50 997 50 695 00 695 00 3 275 00 3275 00 250 250 150 1 50 4289 408 3881 8585 8585 402 58 402 58 950 950 1000 1000 8750 8750 225 00 22500 3 419 50 5 164 75 745 25 2 765 00 2765 00 117 20 117 20 580 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EXPENSE EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Period 711958 through Total 1131959 Reeder McGaughey1 6 Diving Bd 95 55 Reidsville City of 4 10 Galvanized Gates 1 Standard Steel Lifeguard Chair 1 30 Life Preserver Ring 1 60 x l4Life Line 1 16 Vacuum Cleaner Complete Robitzsch Mercantile Co 1 Cook Grate Royal McBee Corp 1 Typewriter Sears Roebuck Co 1 Platform Rocker 1 Lounge Chair 1 Sofa Discount 2 Umbrellas SharpeHorsey Hdw Co 1 Elec Fan 1862 Sou Ga Const Co 415 Concrete Picnic Tables Southern Auto Assoc Store Portable Saw Wrenches 1 3T Hydraulic Jack Screws 1 Heater 1 Hydraulic Jack Spencer Equip Co 1 Compressor and Installation 12450 State Bd of Corrections 12 Doz Mattress Covers Story Son2 14x 17 Pic Frames Stovall Co 1 19 Gas Rotary Mwr Telfair Gas Co 1 150Gal Tank Tolin of Miami Inc 18 Shower Curtains 10 Plastic Mattress Covers Venetian Blinds IncWindow Shades Warren L C Jr 1 27 Cu Ft Refrigerator 49200 18000 8 00 53 04 184 00 24 79 1606 53 10 Period 1141959 through 6301959 9555 9156 9156 109 96 109 96 1823 1823 810 8 10 205 03 205 03 1225 1225 42000 42000 5750 5750 123 50 123 50 8915 89 15 2598 2598 3000 3000 1862 20 127 50 12 12500 150 65 150 65 3794 3794 2400 2400 290 290 3000 1200 8 002 50 3000 1200 124 50 18400 53 10 180 00 8 00 53 04 24 79 16 06 492 00581 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF EXPENSE EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Way cross Restaurant Equip Co 6 Doz Plates 4 Doz Cups 2 Doz Soup and Cereal Bowls 1 Doz Platters 1 Doz Serving Bowls 3 Doz Fruit and Veg Bowls 8 Doz Plastic Glasses 4 Doz Salt Shakers 2 Doz Dinner Forks 12 Doz Sugar PourersBottoms Only Walden J Whitley 50 Doz Sheets 75 Doz Bed Spreads 25 Doz Pillow Cases 35 Doz Bath Towels 30 Doz Hand Towels 30 Doz Bath Cloths 10 Doz Wool Blankets 9 Doz Pillows Willcox L ACups Whitaker Garrett1 Bch Umbrella Williams Furn Co 1 Lawn Mower Wright Co 2 Aluminum Colanders 5 Can Openers 3 Turners 2 Egg Beaters Period Period 711958 114 1959 through through Total 1131959 630 1959 5838 5838 2500 2500 1320 1320 1275 1275 860 860 1275 1275 2000 2000 330 330 330 330 240 240 1 368 75 1 368 75 506 25 506 25 162 50 162 50 236 25 236 25 172 50 172 50 4500 4500 84000 840 00 559 50 559 50 42 42 900 900 19500 195 00 2640 2640 401 401 330 330 260 260 65 849 64 51 62092 14 228 72 582 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS DETAIL OF OUTLAY EQUIPMENT PURCHASED YEAR ENDED JUNE 30 1959 Allen Ornamental Iron Co 2 Pot Racks BrownWright Hotel Sup 1 276 Counter Cases The Cobb Co Aluminum Tablets Cummings Equip Co 1 Elec Griddle 1 Rotisserie Broiler China Silver Cooking Utensils HartRolling Furn Co 6 Swing Sets 5 SeeSaws 3 MerryGoRounds 3 Ocean Wave 1 Slide 2 Towers 1 Giant Stride 1 Bicycle Rack 1 Flag Pole 1 Lifeguard Chair 1 Reznor Heater 2 Pedestal Fans 8 Umbrellas 8 Umbrella Tables 22 Chairs 3 Ash Stands Awnings MillerRee Implement Co 1 Rotary Mower 1 Spray Machine Quality Tractor Co 1 Mower Reeder McGaughey 1 All Steel 16 Wave Chute Slide 1 MerryGoRound 1 Six Unit Swing Set 1 Six Board SeeSaw Williams Furn Co 1 Lawn Mower Period Period 711958 114 1959 Through Through Total 1131959 630 1959 3500 3500 1856 1856 211 24 21124 285 60 285 60 116 87 116 87 1 375 50 1 375 50 1 383 00 1140 00 243 00 780 00 630 00 15000 72000 485 00 235 00 84000 565 00 275 00 225 00 22500 28500 28500 105 00 105 00 9000 9000 9800 9800 13600 13600 198 00 19800 25600 256 00 38000 380 00 11200 11200 30400 30400 5475 5475 19000 19000 73500 73500 695 00 695 00 387 50 387 50 174 75 17475 184 60 18460 211 19 21119 18960 18960 7104 71 04 10 848 20 8 973 82 1 874 38 583 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION584 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 18221109 18620929 NONINCOME Private Trust Funds 16330 98794 CASH BALANCE JULY 1st Budget Funds 1974491 1979943 Total 20211930 20699666 PAYMENTS EXPENSE Personal Services 14803163 15945796 Travel 357249 341161 Supplies Materials 493213 530742 Communication 380430 411931 Publications Printing 369349 199561 Repairs 28083 48764 Rents 76600 70452 Insurance 3000 3000 Pensions Benefits 992076 1082859 Equipment 548190 205885 Miscellaneous 164304 249411 Total Expense Payments 18215657 19089562 NONCOST Private Trust Funds 16330 98794 CASH BALANCE JUNE 30th Budget Funds 1979943 1511310 Total 20211930 20699666585 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION SUMMARY FINANCIAL CONDITION The State Personnel Board Merit System of Personnel Administration ended the fiscal year on June 30 1959 with a surplus of 1223272 available for operations subject to budget approvals after providing the necessary reserve of 288038 to cover outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS Income of the Personnel Board is derived from assessments on the Depart ments served based on a pro rata share of the Boards operating costs Receipts from assessments in the year ended June 30 1959 amounted to 18620929 as follows Agriculture Department of 6 081 39 Alcoholism Georgia Commission 55126 Banking Department of 32255 Commerce Department of 24824 Comptroller Generals 70 12 Corrections Department of 224 67 Defense Department of 375 17 Education Department of 1182120 Employees Retirement System 271 22 Entomology Department of 405 53 Forestry Commission 743 55 Game and Fish Commission 2 848 66 Highway Department 38 405 20 Labor Dept Employment Security Agency 10 586 45 Law Department of 165 24 Library State 9788 Milk Commission Georgia 1490 Geology Mines and Mining Dept of 15455 Pardons and Paroles Board of 25632 Parks Department of 676 75 Pharmacy Board of 1490 Probation Board of 76 90 Public Health Department of 1986894 Public Health Battey State Hospital 1238016 Public Safety Department of 881464 Public Service Commission 445 29 Public Welfare Department of 18 337 87586 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION Public Welfare Institutions Confederate Soldiers Home 15309 Training School for GirlsWhite 49183 Training School for GirlsColored 124 20 School for Mental Defectives 3 17448 Training School for BoysWhite 176641 Milledgeville State Hospital 2922739 Factory for the Blind 263 85 Purchases Supervisor of 35016 Revenue Department of 14 496 15 Secretary of State 52973 Teachers Retirement System 179 41 Veterans Service Department of 1 137 66 Workmens Compensation Board of 5538 Total 18620929 The 18620929 income from assessments together with the 11979943 cash balance on hand at the beginning of the fiscal period made a total of 20600872 available 19089562 of the available funds was expended in the year for budget approved items of expense and 1511310 remained on hand June 30 1959 the end of the fiscal year The first lien on this 1511310 cash balance is for liquidation of 288038 in outstanding accounts payable and the remainder of 1223272 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reap provals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Board for the past three years are compared in the statement following587 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services Regular Employees 15136606 Special and Temporary 6 642 90 Monitorial Services 1 449 00 159 457 96 Travel Expense 3 411 61 Supplies 530742 Communication 4 119 31 Heat Light Power Water Printing Publicity 199561 Repairs 48764 Rents 70452 Insurance Bonding 3000 Pensions Ret Systems 1082859 Equipment 2058 85 Miscellaneous 249411 Total Expense Payments 190 895 62 Number of Employees on Payroll June 30 35 140 825 56 118 784 19 5 721 57 5 022 00 1 484 50 1 377 50 148 031 63 125 183 69 3 572 49 3 225 67 4 932 13 5 336 99 3 804 30 3 467 77 2593 3 693 49 2 407 19 280 83 516 34 766 00 485 90 3000 3000 9 920 76 8 199 41 5 481 90 10 960 22 1 643 04 74500 182 156 57 160 584 11 36 33 GENERAL The State Personnel Board is composed of the following members T Roderick Dunn Chairman Baxley Georgia Dr Hugh Goodwin ViceChairman Summerville Georgia Robert E Lee Jr Elberton Georgia The Personnel Board administers the Merit System laws rules and regu lations and maintains registers of qualified applicants for positions in the Departments coming under the provisions of the Merit System Adminis tration The Director of the Board Edwin L Swain is bonded in the amount of 500000 with the United States Fidelity and Guaranty Company bond 2338907148255 dated July 28 1955 covering faithful performance of duties Premium has been paid for period ending July 12 19G0588 STATE PERSONNEL BOARD MERIT SYSTEM OF PERSONNEL ADMINISTRATION Mrs Olga P Mounts is bonded for 100000 with the United States Fidelity and Guaranty Company bond 2338907195653 dated June 30 1953 covering faithful performance of duties Premium has been paid for period ending July 1 1960 In order to comply with the provisions of Code Section 89806 and to more adequately protect the State the two bonds referred to in preceding paragraphs should be corrected so as to include as a condition of the obliga tion the faithful accounting for all moneys coming into hands of the respective Principals as well as the faithful performance of the duties of the respective offices Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question The two original bonds 2338907148255 and 2338907195653 could not be located at the time of this examination and the information as to coverage etc is taken from duplicates supplied by the United States Fidelity and Guaranty Company A further effort should be made to locate the ori ginal bonds Books and records of the Board were found in excellent condition all receipts disclosed by examination were properly accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year589 STATE BOARD OF PHARMACY Drug Inspection590 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 4000000 4000000 Budget Balancing Adj ustment 2166 55 1 000 00 Revenues Retained Earnings 6500 11000 Transfers Other Spending Units 1447 1490 Total Income Receipts 3788398 3909510 NONINCOME Private Trust Funds 26790 37257 CASH BALANCE JULY 1st Budget Funds 240604 466500 Total 4055792 4413267 PAYMENTS EXPENSE Personal Services 2610355 3096047 Travel 6 289 28 6 553 02 Supplies Materials 38900 20521 Communication 70148 92844 Printing Publicity 1245 63776 Repairs 3500 5000 Insurance 3000 1750 Pensions Benefits 199526 232022 Equipment 1 205 80 Miscellaneous 6900 4400 Total Expense Payments 3562502 4292242 NONCOST Private Trust Fund 26790 37257 CASH BALANCE JUNE 30th Budget Funds 466500 83768 Total 4055792 4413267591 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION SUMMARY FINANCIAL CONDITION The Drug Inspection Division of the Georgia State Board of Pharmacy ended the fiscal year on June 30 1959 with a surplus of 83768 and reported no outstanding accounts payable or other current liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Department in the year ended June 30 1959 was 4000000 The amount provided with which to meet expenditures approved on budget for the fiscal year was 3900000 and the remaining 100000 of the appropriation was lapsed to the State General Fund as provided by law In addition to the 3900000 provided as the current years appropriation 11000 was received from service fees and sales making total income receipts of 3911000 From the 3911000 received 1490 was transferred to the State Per sonnel Board for the pro rata expense of Merit System Administration leaving net income of 3909510 The 3909510 net income together with the 450500 cash balance at the beginning of the fiscal period made a total of 4376010 available 4292242 of the available funds was expended in the year for budget approved items of expense and 83768 remained on hand June 30 1959 the end of the fiscal year which represents funds that have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals592 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION COMPARISON OF OPERATING COSTS The Divisions operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 3096047 2610355 2679275 Travel Expense 655302 628928 639407 Supplies 20521 38900 25405 Communication 92844 70148 89699 Printing Publicity 63776 1245 Repairs 5000 3500 Insurance Bonding 1750 3000 500 Pensions Ret Systems 232022 199526 201852 Equipment 120580 36500 Miscellaneous 4400 6900 6600 Totals 4292242 3562502 3679238 Number of Employees on Payroll June 30 6 6 6 GENERAL The State Board of Pharmacy is composed of the following members B D Davis Jr Douglas Georgia E W Oatts Dublin Georgia S L Hardman Covington Georgia Ben H Shackelford 1411 N Highland Ave N E Atlanta Georgia W R Thomas Jr Thomasville Georgia The Chief Drug Inspector P D Horkan is bonded for 500000 with the American Surety Company bond 02460621 dated March 7 1946 Bond covers faithful performance of duties and the faithful accounting for all monies coming into his hands by reason of his position S L Threadgill is bonded as Drug Inspector for 100000 with the Hart ford Accident and Indemnity Company bond N3079426 dated July 18 1957 Bond covers faithful performance of duties and accounting for all funds coming into his hands by virtue of the said office593 STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION Books and records of this agency were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Division of Drug Inspection of the Board of Pharmacy for the cooperation and assistance given the State Auditors office during this examination and throughout the year595 GEORGIA PLANNING COMMISSION596 GEORGIA PLANNING COMMISSION RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation o 00 Budget Balancing Adjustment 2500000 Revenues Retained Grants from U S Government Grants from Cities and Towns Total Income Receipts 2500000 8090950 CASH BALANCE JULY 1st Budget Funds 545172 3045172 8960968 1959 000 20 252 50 19 777 00 40 880 00 8 700 18 PAYMENTS EXPENSE Personal Services 15 527 51 Travel 119391 Supplies Materials 88557 Communication 57916 Printing Publicity 58190 Repairs 1800 Insurance 200 00 Equipment 224538 Miscellaneous 52011 Total Expense Payments 21 751 54 CASH BALANCE JUNE 30th Budget Funds 870018 30 451 72 53 119 70 1 569 56 1 263 27 82190 374 36 1250 187 50 903 24 11000 58 362 03 31 247 65 89 609 68597 GEORGIA PLANNING COMMISSION SUMMARY INTRODUCTION Act of the General Assembly approved February 17 1959 transferred the powers duties and functions of the State Planning Commission to the De partment of Commerce but the operations of the Commission for the fiscal year are reported herein as a separate State unit The Goergia State Planning Commission was created by Act of the General Assembly approved March 13 1957 for the purpose of making care ful and comprehensive surveys and studies of the existing conditions and probable future growth of the State of Georgia and to prepare plans for the physical social and economic development of the State The Act creating the Commission states that the Georgia State Planning Commission shall be a part of the State Department of Commerce and under the control and supervision of the Secretary of said Department On January 13 1959 Mr Scott Candler was succeeded as Secretary of the Department of Commerce by Mr Abit Massey Mrs Mary Louise Burger resigned as Treasurer of the Department of Commerce and the Georgia State Planning Commission on November 18 1958 and was succeeded by Mrs Clara C Killcrease Federal project funds administered by the Commission are under the direction and supervision of Col C K Harding Director of Planning Unit Members of the Georgia State Planning Commission on February 17 1959 serving under provisions of Legislative Act of March 13 1957 were Date of Name Address Expiration JohnB Haynes503 Jackson Ave Thomaston GaApril 24 1959 L C McClurklnSavannah Electric Power Co Box 949 Savannah GaApril 24 1959 W Wailes ThomasSou Bell Tel Tel 1639 Hurt Bldg Atlanta GaApril 24 1959 Winston C HolmesChairman of Board County Commsrs Montezuma GaApril 24 1960 George B MockCounty Commission Dougherty Cty Albany GaApril 24 1960 J M Wray710 Habersham St P O Box 538 Milledgeville GaApril 24 1960 Millard A BeckumMayor of Augusta City Hall Augusta GaApril 24 1961 W T Deke Giles272 Peachtree Circle Atlanta GaApril 24 1961 Clayton D McLendonC S National Bank Atlanta GaApril 24 1961 Chairman of the State Highway Commission Ex Officio Officer April 24 1961598 GEORGIA PLANNING COMMISSION Act of the General Assembly approved February 17 1959 amends the Legislative Act of March 13 1957 creating the Georgia State Planning Com mission and is quoted as follows To amend an Act creating the State Planning Commission approved March 13 1957 Ga Laws 1957 p 446 so as to abolish the State Planning Commission to abolish the office of Director of Planning to transfer the powers duties and functions of the State Planning Commission to the Board of Commissioners of the Department of Commerce to transfer certain duties of the Secretary to the Board to repeal conflicting laws and for other pur poses BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA Section 1 An Act creating the State Planning Commission approved March 13 1957 Ga Laws 1957 p 446 is hereby amended by striking Section 5 in its entirety and inserting in lieu thereof a new Section 5 to read as follows Section 5 The State Planning Commission created herein is hereby abolished and the office of Director of Planning is hereby abolished The powers duties and functions of the State Planning Commission provided herein are hereby transferred and shall be the powers duties and functions of the Board of Commissioners of the Department of Commerce Section 2 All laws and parts of laws in conflict with this Act are hereby repealed FINANCIAL CONDITION On June 30 1959 the Georgia State Planning Commission had 114540 in State funds on hand against which no outstanding accounts payable were reported Federal funds on hand June 30 1959 for 701 Program Projects amounted to 3010225 and 4508550 was due from the Federal Government Cities and Towns making total assets of 7518775 and this amount is reserved for carrying out the 701 Program Balance Sheet page 1 of the unit report shows the distribution of the Federal funds by projects AVAILABLE INCOME AND OPERATING COSTS To meet expenses given budget approval for the operation of the Com mission in the fiscal year ended June 30 1959 2025250 was transferred from the State Emergency Fund as provided by law The 2025250 provided by allotment of State funds together with the 870018 cash balance on hand July 1 1958 made a total of 2895268 State funds available for operations in the period under review599 GEORGIA PLANNING COMMISSION From the 2895208 available State funds 2780728 was expended for the Commissions operating expenses and 114540 remained on hand June 30 1959 Federal funds provided for 701 Program in the year ended June 30 1959 amounted to 1977700 and 4088000 was received from Cities and Towns making a total of 6065700 From the 6065700 funds provided by the Federal Government Cities and Towns 3055475 was expended for 701 Program and 3010225 re mained on hand June 30 1959 Of this remaining 3010225 137592 is for P6 project 1403376 for P7 project and 1469257 for P7 project COMPARISON OF OPERATING COSTS The Commission was in operation for only a short time in the year ended June 30 1957 so comparisons of operating costs are made for the past two years only YEAR ENDED JUNE 30 BY OBJECT 1959 1958 Personal Services Regular Salaries 2661970 1552751 Consultant Fees 2650000 Travel 156956 119391 Supplies Materials 126327 88557 Communication 82190 57916 Printing Publicity 37436 58190 Repairs 1250 1800 Insurance Bonding 18750 20000 Equipment 90324 224538 Miscellaneous 11000 52011 Totals 5836203 2175154 BY PROJECTS State Planning Commission 2780728 2175154 Federal Projects701 Programs 3055475 Totals 5836203 2175154 Number of Employees on Payroll June 30 4 4600 GEORGIA PLANNING COMMISSION GENERAL The accounts and records of the Commission are under the direction of the Director of the Department of Commerce and were found in good condi tion Mr Scott Candler was bonded to the end of his term of office on January 13 1959 for 500000 Bond was written by the United States Fidelity and Guaranty Company number 2311807190655 dated September 23 1955 covering faithful performance of the duties of the office of Secretary of the Georgia Department of Commerce Acting for the Georgia State Planning Commission Mrs Mary Louise Burger was bonded to the end of her term of office as as Treasurer of the Georgia Planning Commission on November 18 1958 for 1000000 Bond was written by the United States Fidelity and Guaranty Company number 2311807115357 and covers faithful performance of the duties of the office of the Treasurer of the Commission Mr Abit Massey has filed bond for 1000000 written by the United States Fidelity and Guaranty Company number 231180719759 dated March 25 1959 the conditions of which are quoted as follows Whereas the Principal was duly appointed Secretary of the Georgia Department of Commerce acting for Georgia Planning Commission for an indefinite period of time beginning January 13 1959 The condition of this obligation is such that if the Principal Abit Massey shall well and faithfully perform all the duties of his office during the time he continues therein or discharges any of the duties thereof then this obligation to be void otherwise to remain in full force and effect This bond number 231180719759 should be corrected so as to include as a condition of the obligation the faithful accounting for all moneys coming into the hands of the Secretary or Director as well as the faithful performance of the duties of the office as provided in Code Section 89806 Mrs Clara Caudell Killcrease has filed bond for 1000000 as Treasurer of the Georgia Planning Commission Bond is written by the United States Fidelity and Guaranty Company number 2311807186458 dated November 21 1958 and covers faithful performance of the duties of the office of Trea surer of the Commission Chester K Harding has filed bond for 1000000 as Director of Planning Georgia State Planning Commission written by the United States Fidelity and Guaranty Company bond number 2311807145158 dated September 9 1958 covering faithful performanceGO I GEORGIA PLANNING COMMISSION In order to comply with the provisions of Code Section 89806 and to adequately protect the State the bonds of Mrs Killcrease and Mr Harding should be corrected so as to include as a condition of the obligation the faith ful accounting for all moneys coming into their hands as well as the faithful performance of the duties of the respective offices Code Section 89806 reads in part as follows regarding bonds required of State officials and employees The State authorities shall require of all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office appointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the particular officer in question All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the members of the Commission the Secretary and Director of the Department of Commerce and the staffs of the Commerce Department and the Planning Commission for the cooperation and assistance given the State Auditors office during this examination and throughout the period under review603 GEORGIA PORTS COMMITTEE604 GEORGIA PORTS COMMITTEE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 0 00 000 Budget Balancing Adj ustment 325 000 00 3 121 495 00 Revenue Retained Interest Earned 705000 Earnings from Services 38 Total Income Receipts 32500000 312892500 CASH BALANCE JULY 1st Budget Funds 21004779 30892079 Total 53504779 343784579 PAYMENTS EXPENSE Personal Services 582120 14000 Travel Expense 138638 00 Supplies 111715 950 Communication 53931 6602 Heat Light Power Water 10375 00 Printing Publications 98683 835236 Rents 189040 00 Insurance 4 10171 80129 Pensions Benefits 6570 322 Miscellaneous 12627 00 Total Expense Payments 1613870 937239 OUTLAYS Lands Improvements Personal Services 1978809 9457432 Printing Publications 4980 22109 Repairs 24079 00 Insurance 1 495 Contracts 10048420 124564664 Equipment 8942542 6 13436 CASH BALANCE JUNE 30th Budget Funds 30892079 208040199 Total 53504779 343784579605 GEORGIA PORTS COMMITTEE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS Cash in Banks Undrawn from State Treasury B 930 401 99 1 150 000 00 2 080 401 99 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVE FOR CONSTRUCTION Port Facilities Augusta 15019607 Bainbridge 4855689 Brunswick 188164903 208040199606 GEORGIA PORTS COMMITTEE SUMMARY INTRODUCTION The within report covers the operations of the Georgia Ports Committee for the fiscal year ended June 30 1959 Operations of the Georgia Ports Authority will be covered in report to be filed under separate cover The members of the Committee were appointed and constituted the agents of the Governor of the State of Georgia as set out in Executive Order dated November 14 1956 to act collectively to make capital improvements and purchases of necessary equipment of the Georgia Ports Authority deemed advisable by them and to appropriate within and subject to the funds made available for such purposes by said Act the expenditure of such funds to be controlled by and subject to all laws and regulations now in force and effect applicable to departments of the State Government Membership of the Georgia Ports Committee is as follows Robert C Norman Chairman Southern Finance Building Augusta Georgia W D Trippe ViceChairman Commercial National Bank Cedartown Georgia Thomas M Johnson Johnson Lane Space Company Savannah Georgia A M Harris First National Bank Brunswick Georgia Howell Hollis 1238 Second Avenue Columbus Georgia James W Smith of Albany Georgia is SecretaryTreasurer of the Com mittee and is bonded for 5000000 with the Hartford Accident and Indem nity Company bond N3034070 Original bond was not presented for examination but rider dated September 9 1959 shows bond was originally issued for 2500000 and raised to 5000000 effective from September 1 1959 FINANCIAL CONDITION At the close of the year on June 30 1959 the Committee had 93040199 deposited in banks and 115000000 undrawn from the State Treasury which has been reserved for completion of construction of buildings terminals and other port facilities in Decatur Glynn and Richmond Counties607 GEORGIA PORTS COMMITTEE Construction contracts showing amount of original contracts change orders and payments to June 30 1959 are as follows Bainbridge Albritton Williams of Quincy Transit Shed No 2 Maintenance Shop Gasoline Paving etc Contract and Change Orders and CreditsNet 25246050 Unpaid at 6301959 36 070 08 PaidinPeriod 21639042 Seaboard Railroad Co For Spur Contract Not to Exceed 10 000 00 Paid in Full 911030 South Georgia Petroleum Equipment Co Install Tank and Pump Contract Paid in Full 73885 Brunswick Contracts Thompson and Davis Office and Maintenance Shop Building Plumbing Airconditioning Paving Flag Pole etcContract and Change Order Net 5489675 Unpaid June 30 1959 548968 Paid in Period 49 407 07 Total All Payments Period Report 27564664 AVAILABLE INCOME AND OPERATING COST Allotment of State funds to the Committees in the year ended June 30 1959 to meet expenses approved on budget as provided by State Law was 15000000 for Augusta 200000000 for Brunswick and 97149500 for Savannah a total of 312149500 plus earnings at Brunswick of 743000 making total income of 312892500 which with a balance at July 1 1958 of 30892079 made total funds available for the year 343784579 From the 343784579 available funds 937239 was paid for expense and 134807141 for land and improvements leaving on hand at June 30 1959 208040197 for improvement Expenditures for the previous year were 1513870 for operating expense and 20998830 for improvements608 GEORGIA PORTS COMMITTEE GENERAL All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper vouchers Appreciation is expressed to the Committee for cooperation and assistance given the State Auditors Office during this examination and throughout the period of its existence609 STATE BOARD OF PROBATION610 STATE BOARD OF PROBATION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 25000000 Budget Balancing Adjustment 5311388 15640646 Transfers Other Spending Units 7690 Total Income Receipts 30311388 40632956 NONINCOME Private Trust Funds 147187 228884 CASH BALANCE JULY 1st Budget Funds 1581648 1344163 Totai 32040223 42206003 PAYMENTS EXPENSE Personal Services 23362228 31931840 Travel Expense 38872 04 4571002 Supplies and Material 2 88875 1 97245 Communication 629713 860246 Printing Publicity 313626 151968 Repairs 19980 16818 Insurance and Bonding 73500 790 00 Pensions 469720 2267647 Equipment 1493395 6 36803 Miscellaneous 10632 12304 Rents 43750 Total Expense Payments S 30548873 407686 23 NONCOST Private Trust Funds 147187 228884 CASH BALANCE JUNE 30th Budget Funds 1344163 1208496 Total 32040223 42206003Gil STATE BOARD OF PROBATION CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Cash in Bank Budget Funds Agency Funds Social SecurityEmployee Contributions LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable List on File 190671 Social SecurityEmployer Contributions 1 737 24 RESERVES Agency Funds Social SecurityEmployee Contributions SURPLUS For Operations Subject to Budget Approval 12 084 96 1 737 24 13 822 20 3 643 95 1 737 24 441 01 13 822 20612 STATE BOARD OF PROBATION SUMMARY INTRODUCTION The State Board of Probation was created by Act of the General Assembly approved February 8 1956 and amended by House Bill No 667 Georgia Laws 1958 approved February 14 1958 to administer the Statewide Proba tion Act The Board is composed of the members of the State Board of Par dons and Paroles acting in exofficio capacity but is not administered as part of the duties and activities of the Board of Pardons and Paroles under provisions of the Legislative Act referred to FINANCIAL CONDITION On June 30 1959 the Board of Probation had a surplus of 844101 avail able for operations subject to budget approvals after providing the necessary reserve of 364395 to cover outstanding accounts payable and reserving 173724 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board of Probation for the year ended June 30 1959 was 25000000 Additional funds allotted to Department from the States Emergency Fund to meet expenditures ap proved on budget as provided by law amounted to 15640646 making a total of 40640646 of which 7690 was transferred to State Personnel BoardMerit System Administration leaving a net income for operations of 40632956 The 40632956 net income together with the cash balance on hand at the beginning of the fiscal period made a total of 41977119 available with which to meet expenditures approved on budget for the year ended June 30 1959 40768623 of the available funds was expended for budget approved items of expense and 1208496 remained on hand June 30 1959 The first lien on this remaining cash balance of 1208496 is for liquidation of 364395 in outstanding accounts payable and the remainder of 844101 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The Boards expenditures for operations the past three years are shown in the following statement613 STATE BOARD OF PROBATION YEAR ENDED JUNE 30 EXPENDITURES 1959 Personal Services 31931840 Travel Expense 4571002 Supplies Materials 197245 Communications 8 60246 Printing Publicity 151968 Repairs Alterations 16818 Rent 43750 Insurance Bonding 79000 Pensions Ret System 16 613 92 Pensions Social Security 606255 Equipment 6 368 03 Miscellaneous 12304 Total Cost Payments 40768623 Number on Payroll June 30 87 1958 1957 233 622 28 161 389 46 38 872 04 27 321 79 2 888 75 1 801 36 6 29713 3 250 79 3136 26 2 598 38 199 80 611 96 73500 794 70 4 511 65 1171 88 185 55 6072 14 933 95 10 372 69 106 32 8968 30548873 20946341 83 50 GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make report thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of the Code Section quoted the fol lowing transactions and conditions involving irregular and fraudulent hand ling of fines and support money collected under provisions of law by a State Circuit Probation Officer are cited Travis B Stewart Director of Probation reported to the State Board of Probation that investigations made by him revealed that certain fines and support money had been collected by Jack E Rushing State Circuit Proba tion Officer but that the fines had not been remitted by Mr Rushing to the respective Clerks of Superior Courts in which the fines were imposed nor the support money paid to recipients The first report made by the Director of Probation to the Board was dated January 15 1959 and on February 6 1959 the office of the States Attorney General was notified of the discrepancies On January 26 1959 notice of the discrepancies in the accounts of Mr Rushing was given to SpratlinHarrington and Company of Atlanta who wrote the surety bond of Mr Rushing014 STATE BOARD OF PROBATION The amount of the shortage charged to Mr Jack E Rushing Circuit Probation Officer was 74100 and was summarized in report to the States Attorney General by the Director of Probation under date of April 9 1959 Restitution of the above cited 74100 was made in April 1959 as evi denced by the following telegrams Augusta Ga 9 343PME Travese B Stewart Director of Probation Room 430 State Capitol Bldg Atla Dear Mr Stewart This is to advise you that I have in my possession a bank money order in the amount of 49000 made payable to me that represents the amount of fine money outstanding due from Jack E Rushing G B Pollard Clerk of Superior Court Columbia County Appling Georgia Waynesboro Ga 9 420PME Travis B Stewart Director of Probation Room 430 State Capitol Atla This is to advise you that I have in my possession money order in the amount of 10000 made payable to me that represents the amount of fine money outstanding due from Jack E Rushm Raymond N DeLaigle Clerk Superior Court Burke County Augusta Ga 9 343PME Travese B Stewart Director of Probation Room 430 State Capitol Bldg Atla Dear Mr Stewart This is to advise you that I have in my possession a bank money order in the amount of 8500 made payable to me that represents the amount of support money outstanding due from Jack E Rushing Ralph I Barton State Probation Officer Augusta Judicial Circuit615 STATE BOARD OF PROBATION While the restitution of the 74100 shortage charged to Jack E Rushing makes it unnecessary to file claim on his surety bond for this amount it must be pointed out that the restitution of the funds does not imply in any manner that Mr Rushing would be relieved of the responsibility for illegal acts which he committed Act of the General Assembly approved February 14 1958 House Bill 667 amended the Statewide Probation Act approved February 8 1956 and Section 14 as amended regarding the collection and disposition of funds by Probation Officers is quoted as follows Section 14 Any provision of this Act to the contrary notwithstanding in all prosecutions for the offense of abandonment or bastardy where the defendant has been convicted either upon a trial or upon his plea and the court has placed the defendent on probation the court may provide in such probation for suspended sentence terms providing for the support and main tenance of the child or children abandoned during its or their minority or for the illegitimate child or children until it or they reach the age of 14 as the case may be and the judge may further provide that the probation officer shall collect and disburse moneys as directed including alimony for the sup port of the wife or child or children or all which may be awarded by such judge in any case or proceeding pending in such superior court However no probation officer shall be directed to collect any funds except funds directed to be paid as the result of a criminal proceeding and funds in cases arising under the Uniform Reciprocal Enforcement of Support Act and judgment rendered in the said criminal proceeding Section 19 of the Act of February 14 1958 is also quoted as follows Section 19 All reports files records and papers of whatever kind rela tive to the Statewide probation system are hereby declared to be confidential and shall be available only to the probation system officials and to the judge handling a particular case They shall not be subject to process of subpoena However these records may be declassified by a majority vote of the State Board of Probation whenever said board deems it advisable Under provisions of law cited fines and support money are collected and disbursed by probation officers as directed by the Superior Court Judges of the respective Judicial Circuits of the State The State Circuit Probation Officers handle the receipt and disbursement of fines and support money in the capacity of trustee or agent for Private Trust and Agency Funds under di rection from the respective Superior Court Judges Since these funds are handled under the direction of the Superior Court Judges and do not become a part of the financial records of the State Board of Probation it is recom mended that the law be amended to fix the responsibility and method of616 STATE BOARD OF PROBATION checking these collections and disbursements It is suggested that some thought be given to requiring the Clerk of the Court of each county to call for a monthly accounting of all items covered by Court Order of his respective county and that a copy of this report be filed in the office of the State Board of Probation for the purpose of having the office make a verifying check of the reports The confusion exists in this matter because the State Probation Officer receives his instruction with reference to the collection of wife and child support money from orders issued by Judge of the Superior Court without the State Board of Probation being required by law to have knowledge of the court orders GENERAL Members of the State Board of Probation who are also the members of the State Board of Pardons and Paroles are as follows W H Kimbrough Chairman 1202 Candler Road Decatur Georgia Hugh C Carney Member 9 Interlochen Drive N W Atlanta Georgia Mrs Rebecca L Garrett Member Dawson Georgia Hugh C Carney is bonded for 1000000 with the Employers Liability Assurance Corporation bond F155906 dated February 28 1956 The con dition of the obligation under this bond is as follows Whereas the above named Principal was appointed on February 8 1956 to the office of Chairman of the said State Board of Probation for the term of 7 years from February 28 1956 Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force The original bond F155906 could not be located at the time of this examination and the information above is from an unsigned duplicate It will be noted also that Mr Carney is bonded as Chairman of the Board of Probation which should be corrected to cover him as a Member of the Board of Probation017 STATE BOARD OF PROBATION Marion H Doyle is bonded as Treasurer of the State Board of Probation for 1000000 with the Employers Liability Assurance Corporation bond F155907 dated February 28 1956 This bond covers faithful performance of duties and the honest accounting for all money that may come into the hands of M H Doyle in his official capacity The original bond F155907 could not be located at the time of this examination and information above is from an unsigned duplicate Circuit Probation Officers are bonded for 500000 each and the Director Travis B Stewart for 1000000 under Public Official Position Schedule Bond written by the Seaboard Surety Company bond 549569 dated July 1 1957 Bond covers faithful performance of duties and honest accounting for all moneys and property coming into the hands of the respective Principals by reason of positions covered Books and records of the Board were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year619 STATE PROPERTIES COMMISSION Chattanooga Hotel Properties620 STATE PROPERTIES COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Rent on Investment Properties 000 000 NONINCOME State Revenue Collections Unfunded 30 93074 0 ou CASH BALANCE JULY 1st State Revenue Collections Unfunded 30 93074 000 Total a00 PAYMENTS EXPENSE Miscellaneous TaxesState County City Tennessee 000 000 CASH BALANCE JUNE 30th State Revenue Collections Unfunded 000 000 Total 00621 STATE PROPERTIES COMMISSION SUMMARY EASTERN HOTEL LEASE CONTRACT The Eastern Hotel property of the State of Georgia the lease contract of which is covered in the within report is situated in the City of Chattanooga Hamilton County Tennessee known as the Eastern Hotel Property fronting 61 feet of Market Street and extending back along East Eleventh Street 167 feet On October 30 1950 lease agreement was made between the State of Georgia acting through its State Properties Commission pursuant to an Act of the General Assembly of Georgia approved March 28 1935 as amended by an Act of the General Assembly of Georgia approved February 16 1950 and the Tennessee Valley Hotels Inc This lease is for a term of ninetynine years beginning on November 1 1950 and expiring on October 31 2049 and provides in part as follows 2 a The lessee shall pay the following amounts as annual rental in twelve equal installments payable monthly in advance at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month during the term of the lease towit From Nov 1 1950 to October 31 1955 360000 per annum From Nov 1 1955 to October 31 1965 480000 per annum From Nov 1 1965 to October 31 1980 600000 per annum From Nov 1 1980 to October 31 2000 750000 per annum From Nov 1 2000 to October 31 2049 1000000 per annum b In addition to the said amounts which shall be received by the Lessor as net rental for said property Lessee agrees to pay during the entire term of this lease ad valorem and other property taxes both on the lot and the improvements as they are now or may hereafter be made assessed against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee and all street and sidewalk improve ments curbing white lights sewers or any other kind of assess ments which may be lawfully assessed against the said property 3 e Lessee agrees That it will begin to demolish dispose and remove from said premises at its own expense and risk the old building erected thereon and its contents provided that the salvage of said building and its contents shall be the absolute property of the Lessee and to erect in lieu of said building a hotel office or other business building or structure or combination of the same of622 STATE PROPERTIES COMMISSION fireproof construction in accordance with the accepted meaning of the term fireproof at its own expense and risk at a cost not to be less than two hundred fifty thousand 25000000 dollars however Lessee may utilize the old building now on said premises or any part thereof which Lessee deems usable without demolish ing and removing the same and agrees that it will commence erec tion of said building or structure prior to November 1 1951 and that it will complete said building or structure so as to be suitable for occupancy within twelve months after commencement of construction or begin payment of rent as though same were com pleted g Lessee agrees That it will pay the fire insurance premiums on not less than thirty thousand 3000000 dollars on the said building and improvements as they are now and on not less than five thousand 500000 dollars on its contents and on not less than seventyfive per cent of the value of the building or structure to be erected and improvements as they may be hereafter made and to pay the premiums on a reasonable amount of liability insurance 4 b Lessor agrees That the rental installments shall abate during the period of demolition and construction commencing with such demolition and ending at such time as said building or structure to be erected is suitable for occupancy or for a period of twelve months whichever is the shorter PLAZA HOTEL LEASE CONTRACT This property situated in the City of Chattanooga Tennessee is des cribed in lease agreement as follows That tract or lot of land bounded by Market Street Georgia Avenue and Tenth Street the said lot having a frontage of one hundred and sixtyfive 165 feet on Market Street one hundred and twentyeight 128 feet on Georgia Avenue and ninetythree 93 feet on Tenth Street on which there is situated a fourstory brick building formerly known as the Southern Express Company building later known as Hotel Annex and now known as Hotel Plaza On September 28 1950 lease agreement was made between the State of Georgia acting through its State Property Commission pursuant to an Act of the General Assembly of Georgia approved March 28 1935 as amended by an Act of the General Assembly of Georgia approved February 10 1950 herein called Lessor and Plaza Hotel Company Inc a Tennessee corporation herein called Lessee623 STATE PROPERTIES COMMISSION The lease is for a term of twentyfive 25 years and three months com mencing October 1 1950 and ending December 31 1975 at the following rental 2 a For the first five years and three months of said lease period that is for the period beginning October 1 1950 and ending December 31 1955 Lessee shall pay a yearly rental of sixteen thousand 1600000 dollars payable in monthly installments of 133333 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month During said period of five years and three months Lessor shall pay all ad valorem and other pro perty taxes against the demised premises levied by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee b For the last twenty years of said lease period that is for the period beginning January 1 1956 and ending December 31 1975 Lessee shall pay a yearly rental of thirteen thousand six hundred ninetyeight and 78100 dollars 1369878 payable in monthly installments of 114157 at the office of the State Treasurer State Capitol Atlanta Georgia upon the first day of each month in advance and in addition thereto shall pay all ad valorem and other property taxes assessed against the demised premises by the City of Chattanooga the County of Hamilton Tennessee and the State of Tennessee REVENUE COLLECTIONS In the year ended June 30 1959 1369884 was received from the Plaza Hotel lease and 480000 from Eastern Hotel Ground rent a total of 1849884 to be accounted for all of which was deposited to the State Trea surys General Fund Account within the period under review GENERAL Hon George B Hamilton State Treasurer also serves as Treasurer of the State Properties Commission Since October 8 1957 receipts from rents on the Tennessee properties are deposited directly in the States General Fund account rather than being deposited to the credit of the Properties Commission and then transferred to the General Fund account625 DEPARTMENT OF PUBLIC HEALTH626 DEPARTMENT OF PUBLIC HEALTH RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 7 Budget Balancing Adjustment 2 Revenues Retained GrantsCounties Cities Grants from U S Government 3 Donations Earnings Recoveries Transfers Other Spending Units Total Income Receipts 14 NONINCOME Private Trust Funds State Revenue Collections Unfunded CASH BALANCE JULY 1st Budget Funds State Revenue Collections Unfunded Total 20 1958 390 000 00 653 000 00 00 995 998 21 10 989 00 112 37 42 411 16 1959 7 390 000 00 3 050 000 00 143 703 71 4 974 433 95 00 34 348 75 30 454 74 1409251074 1562294115 00 6 817 86 60 833 12 6064287 5 860 855 42 6 410 210 49 00 60 83312 20 014199 28 22 040 159 75 DEPARTMENT OF PUBLIC HEALTH 027 PAYMENTS 1958 1959 EXPENSE Personal Services 2872 69185 Travel 25468692 Supplies Materials 97352650 Communication 86 315 22 Heat Light Power Water 2122884 Publications Printing 4208971 Repairs 3606321 Rents 5402531 Rents State Hospital Authority 84952453 Rents State Office Bldg Authority 1 662192 65 Insurance 2 337 81 Indemnities 124 76 Pensions Benefits 116696069 Grants to Civil Divisions 589741248 Equipment 2645435 Miscellaneous 7190041 Total Expense Payments 14 017 535 24 OUTLAYS Land Buildings Personal Services 2490000 Contracts 711 693 50 Equipment 21241348 NONEXPENSE Private Trust Funds 00 CASH BALANCES JUNE 30th Budget Funds 641021049 State Revenue Collections Unfunded 6083312 Private Trust Funds 00 Total 2001419928 3 207 769 90 276 859 70 813 295 54 99 03412 23 841 64 77 979 97 28 487 06 66 557 25 840 000 00 00 14 305 71 87700 1 541 045 44 7 919154 01 37 363 72 221181 86 15167 752 92 00 00 98 518 25 2 287 05 6 766 880 47 190 25 4 530 81 22 040 159 75G28 DEPARTMENT OF PUBLIC HEAL CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Revenue Collections 190 25 Budget Funds State General Fund 663863448 Alto Stores 290585 6 641 540 33 Federal U S C B 3039150 U S P H S 9494864 676688047 Agency Funds EmployeesAssn Fund 453081 677160153 ACCOUNTS RECEIVABLE U S Government For Hospital Construction 10 475 579 24 Health Units 77660 1047635584 17 247 957 37629 DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable Georgia Fund 831 251 76 Crippled Childrens Service 166 205 22 Employees Health Service 473 71 U S P H S 4078325 U S Childrens Bureau 744110 104615504 RESERVE Federal Fund Balances Available 7711579 For ConstructionRegional Bldgs 197 939 81 For EquipmentNew Office Bldg 385 286 00 For Alto Store Account 290585 For Hospital Construction Allocated 949873374 Unallocated 541474132 1491347506 For Agency Funds 453081 For Revenue Collections 19025 1558144357 SURPLUS For General Operations Subject to Budget Approval 62035876 17 247 957 37630 DEPARTMENT OF PUBLIC HEALTH SUMMARY FINANCIAL CONDITION The Department of Public Health ended the fiscal year on June 30 1959 with a surplus of 02035876 available for operations subject to Federal directives and State Budget approvals after providing the necessary reserve of 104615504 to cover accounts payable and purchase orders outstanding and reserving 38528600 for purchase of equipment 7711579 for Federal Funds available 19793981 for construction of regional offices 1491347506 for local hospital construction 290585 for the Alto store a Patients Fund 19025 for unfunded revenue collections and 453081 in Agency Funds REVENUE COLLECTIONS This Department as a revenuecollecting agency collected in the year ended June 30 1959 3475269 in vital statistics fees 13950 delayed birth certificate fees 3116000 bed inspection fees and 42100 from cancellation of old outstanding checks a total of 6647319 The 6647319 receipts together with the balance of 6083312 on hand at July 1 1958 made a total of 12730631 to be accounted for 12711606 was funded to the State Treasury in the period under review and a balance of 19025 remained on hand at June 30 1959 AVAILABLE INCOME AND OPERATING COSTS State Appropriations to the Department for operations hospital con struction and Crippled Children benefits in the year were 739000000 as detailed in the unit report Budget adjustments totaling 305000000 were made in the year to meet expenditures approved on budget as provided by law making total State funds provided for these activities 1044000000 In addition to the 1044000000 provided as the current years appro priations 497443395 was received from the several U S Government Grants for Public Health services 73417 from cancellation of old out standing checks and 14370371 from the City of Atlanta 3093556 for Crippled Children services 267902 from sale of tractor and truck and net amount of 3045474 from transfer making total income receipts for the year 1562294115 The 1562294115 income and the 641021049 cash balance at the beginning of the year made a total of 2203315164 available with which to meet expenditures approved on budget for the fiscal year 1526027117 of the available funds was expended for budget approved items of expense and outlay leaving cash balance of 070088047 on hand June1 30 1959 the end of the fiscal year631 DEPARTMENT OF PUBLIC HEALTH COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 Administration 5341569 S Accounting Machine Records Accounting 83 283 44 Personnel 4036418 Reserve Personnel 1 54053 General Services 364 251 20 Special Services 20 972 28 Staff Service 2450224 Hospital Service 85 507 50 Pneumothorax Fees and Drugs 8 939 33 Atherosclerosis 41 838 79 Central Statis Unit 2669706 Vital Statistics 235 192 57 Public Health Education 84 997 06 Public Health Training 12750972 Public Health Nursing 5459109 Public Health Engineering 159 130 20 Laboratories 681988 65 Maternal and Child Health 135 569 98 General Bio and Drugs 10023384 Tuberculosis ControL 201 844 40 Tuberculosis Fees Preventable Disease Servi ce 18 588 66 Occupational Health 1625091 Epidemiology 85 899 13 Dental Health 6794851 Venereal Disease Control 9642377 Cancr Control 422 14165 Heart Disease Control 35 473 38 Communicable Disease 10247503 Tuberculosis Study 10 000 00 Environmental Health Service 17 793 58 InsectRodent Control Water Quality 7624933 Industrial Hygiene 68 726 21 Local Health Serv Organ 5386729 Organized and Unorganized County Health Units 231276183 Health Regions 366 150 67 Health Conservation Service 18 305 33 School Health 31 19450 Crippled Children 1 446 708 91 Mental Health and Hvgjpn 299 909 95 1958 1957 1 65 253 32 122 462 26 168 217 83 76 727 02 37 049 22 1 126 25 317 940 82 218 723 05 18 110 39 16 263 51 40 735 26 31 333 71 30 035 51 33 066 86 25 909 78 231 771 12 248 895 13 74 64813 69 556 24 89 001 36 71 403 99 47 526 24 44 027 94 140 336 81 134 414 24 633 729 91 573 156 39 141 470 10 137 719 84 255 444 51 6 433 94 225 362 10 230 172 53 6 007 00 17 027 25 15 550 41 11 668 62 23 372 46 74 956 31 74 632 64 37 890 01 48 370 07 74 566 23 72 973 07 433 124 44 446 543 40 84 500 70 28 022 11 91 756 59 104 299 47 10 000 00 10 000 00 16 065 72 15 135 76 10 812 85 67 110 55 66 589 63 59 481 41 62 979 05 51 286 95 39 548 15 2 065 963 77 1 858 150 42 397 077 72 379 584 02 17 254 67 15 385 12 31 264 74 28 924 29 1 016 474 33 1 139 052 66 122 312 73 93 947 20 632 DEPARTMENT OF PUBLIC HEALTH YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 Hosp Construe Adminis 14130964 Hosp Construe Grants 5 549 837 57 Bldg Rental Reserve Construction Prior Year Augusta General HospitalAdm 840 000 00 Augusta General Hosp Const Accident Prevention 30 475 74 Traffic Safety Study 13 650 97 Kaolin Study 1729688 Stroke Rehab Project 559981 Mental Retardation Prog 19 643 99 Aid to Local Sanatoria 28 56818 Special Building Polio Immunization NIH Grant 1702764 Health Maintenance 3103340 Employees RetirementNot Allocated to Activities 433 027 09 Federal 19571958 Accts PayableNot Allocated to Acti vities 59 561 87 1958 171 443 03 3 645 389 24 1 662 192 65 712 192 65 849 926 43 117 779 69 23 743 60 133 584 37 3 996 05 27 546 16 433 032 21 1957 191 316 04 5 140 744 95 846 915 60 273 961 59 30 318 37 121 801 99 51 929 33 710 855 11 5 357 46 24 324 30 363 413 07 15 266 27117 13 543 155 67 14 351 910 75 BY OBJECT EXPENSE Personal Services 320776990 Travel Expense 276 859 70 Supplies Materials 81329554 Communication 99 034 12 Heat Light Water 2384164 Printing Publicity 7797997 Repairs Alterations 2848706 RentsState Hosp Auth 840 000 00 RentsState Off Bldg Auth RentsOther 66 557 25 Insurance Bonding 1430571 Pensions Retirement System 43302709 Benefits 110801835 Grants 791915401 Indemnities 877 Equipment 37 363 72 Miscellaneous 221 181 86 Total Expense Payments 2 872 691 85 2 514 821 86 254 686 92 251 689 12 973 526 50 1 422 661 54 86 315 22 91 591 55 21 228 84 19 689 18 42 089 71 100 931 99 36 063 21 29 258 72 849 524 53 840 000 00 1 662 192 65 54 025 31 54 498 32 2 337 81 1 131 37 433 032 21 363 413 07 733 928 48 892 923 25 5 897 412 48 7 161 781 68 124 76 1 675 35 26 454 35 53 973 72 71 900 41 43 172 17 14 017 535 24 13 843 212 89 633 DEPARTMENT OF PUBLIC HEALTH YEAR ENDED JUNE 30 BY OBJECT Contd 1959 1958 1957 OUTLAY Land Bldgs Perm Improv 2539960 6642573 RefundState Hosp Auth 71219265 Equipment 9851825 21241348 44227213 Total Cost Payments 15 266 271 17 13 543 155 67 14 351 910 75 Number of Employees on Payroll June 30 General 580 562 555 Crippled Children Benefits 60 49 41 TraineesGeneral 26 30 4 EmployeesHealth Service 6 6 4 672 647 604 PRIVATE TRUST AND AGENCY FUNDS Included in the unit report is an analysis of the Employees Association Fund an agency fund account handled by E B Davis Treasurer of the State Department of Public Health This account has not been considered as a State fund or as a Private Trust and Agency Fund handled by a State Unit prior to the fiscal year ended June 301959 A balance of 404117 was on hand in the Employees Association Fund account on July 1 1958 which with receipts of 277669 in the fiscal year ended June 30 1959 made a total of 681786 to be accounted for 228705 of the 681786 was expended in the fiscal year leaving a balance of 453081 on hand June 30 1959 In the previous fiscal year ended June 30 1958 290585 was transferred from the Alto Store Account a budget fund account which had been handled at the hospital previously operated by the Department of Public Health at Alto This 290585 transfer is shown as due the operating account of the Department of Public Health at June 30 1959 by the Employees Association Fund Payment should be made by the Employees Association Fund ac count to the Department of Public Health to liquidate the item GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expendi ture or failures to keep records and vouchers required by law and all in accuracies irregularities and shortages and shall file same for the use of the Press of the State634 DEPARTMENT OF PUBLIC HEALTH In compliance with the provisions of the Code Section quoted following is a report of Mr E B Davis Treasurer of the Department of Public Health made to the State Auditor with reference to irregular transactions handled by Mary Laminack a clerk in the Department of Public Health Crippled Children Division dealing with payments to certain physicians and surgeons Report of Mr E B Davis Treasurer follows In October my office was contacted by Doctor Patrick Shea who stated that he had not received payment for services rendered by him to Crippled Children patients during the previous spring and that since payments had been received for services rendered since that date he wondered whether pay ment had been overlooked A quick check disclosed that checks had been issued in June in payment of the services that the checks were not listed as outstanding and that the cancelled checks were missing from our files A more thorough check the next day revealed a number of cancelled checks not listed as outstanding were not in the cancelled check file and on the basis of this information it was reported to the State Auditor and to the Bonding Company that the Department and an apparent shortage Investigation since that time has been at the direction of the State Auditor The audit made has followed the following general outline 1 Cancelled checks for three years have been inspected to disclose all missing checks 2 For the same period endorsements have been examined to disclose any irregular endorsements 3 Individuals who rendered services to the Department have been queried to determine whether all services rendered have been paid for 4 Individuals who reported not having received a payment made are at the present time being asked to complete affidavits 5 The audit was carried through all of the accounts of the Department even though the shortage is limited to rippled Children accounts The examination of the cancelled check file revealed that a total of thirty two cancelled checks were not in the file and their absence could not be accounted for except by their deliberate destruction to conceal forgery or malicious mischief The payees of the missing checks were contacted and it was discovered that a number of the checks listed in Schedule A attached had been received by the payees and had been cashed by the proper payees Thus their absence from the file was apparently an effort to confuse the audit The payees of thirteen of the missing checks reported that they had not received the checks in question Cross comparison of endorsements revealed two635 DEPARTMENT OF PUBLIC HEALTH additional checks with questionable endorsements and query of these payees revealed they had not received or endorsed the checks in question Schedule B contains a list of checks which apparently have been cashed by an indivi dual other than the proper payee The First National Bank makes no microfilm copies of checks clearing through its accounts But tracing through the banks records revealed that six of the checks as identified in Schedule B were cashed with the Citizens and Southern National Bank Peachtree Office which bank does keep microfilm records and we were able to recover from the bank all these checks micro film reproductions showing that the checks had been cashed by the bank after being endorsed with the name of Mrs Mary Laminack a former employee of the Accounting Office charged with keeping the accounts on Crippled Chil drens payments Several other checks as identified in Schedule B were recorded by the bank as having been received in deposits from various Super Markets and Richs but we were unable to find a direct record on these checks The bank was unable to trace four of the checks The two checks which were disclosed by endorsement comparison were cashed on the Kroger Company and on the Citizens and Southern National Bank One of these checks Number 19488 payable to Mary Walker in the amount of 6000 is the only check in which we have been unable to reach the payee Miss Walker has married since the date of her services to the Department and has left Atlanta with no record of any forwarding address The check presumed to be a part of the embezzlement because it is not sup ported by a proper disbursement voucher is apparently a duplicate of check Number 4021 both of which payments were processed by Mrs Laminack The total shortage in the accounts as shown in Schedule B is 298356 Submitted 123158 Signed E B Davis636 DEPARTMENT OF PUBLIC HEALTH SCHEDULE A CANCELLED CHECKS MISSING FROM FILE WHICH ARE ACKNOWLEDGED AS RECEIVED BY PAYEE Check Fund Number CB 3336 CB 3653 GA 15717 CB 3790 CB 3666 BA 16728 CB 4282 GA 9878 BY 9341 BY 9604 CB 2428 CB 3046 CB 2747 CB 3009 CB 3015 CB 3016 Payee Amount Dr Stewart Long 69500 Dr Patrick C Shea Jr 3600 Dr Patrick Shea 15000 Mrs Nancy Morton 3000 Jack Dinerman 28 00 Mrs Vergie Hickox 7500 HattieLay 8000 Dr Robert Sears 15000 Earl Goodson 78300 Earl Goodson 78400 Dr C Richard King 5000 Dr C Richard King 20000 Dr Samuel Ambrose 6250 Mrs M T Harrison 1750 Mrs Edith C Mason 4500 Doris M Brown 18600 Date Date Cleared Issued Bank 22858 358 41058 458 21158 258 42358 458 41058 458 31358 358 61358 658 72657 757 71158 758 72558 758 93057 1058 1 758 158 112058 1258 121358 1258 121358 1258 121358 1258 DEPARTMENT OF PUBLIC HEALTH 637 CO o 2 1 w w Q i ft 3 CO CO Cfl O O 0 CD D Jzj h t en cfl 00 co ft a p o a o ft o ol PS H o O a a Eh P W K H 09 03 O o lH Ei P H r Eh 09 O o D9 o H w o t r CD M p 5 c3 o3 Q CO M O 4i 0 M 0 a 00 CO A a O T3 co Si cfl 03 O A CO a CO J3 S IS co a p o o o a 03 ft a o S3 fl CO 0 o3 CO E pq Pk co o j u ti j 0 o M ft ft c 000 H CO CO O M Isssi o S3 00 si co 73 o a 2 co 0 M 3 O R o 00 00 10 in S3 co T3 rl M 03 u si S PS cfl 3 l Ph o n P P o H iH CO CM CO rH IO IO CD CD 03 R R 3 R H 0 a 31 1 t t 0 00 m 00 CM CD CD as 1 CM CO CO m t a 3 O 0 0 pq M PQ m 0 O O 0 co S3 00 o P M o a co 03 co P3 co O 3 S3 Eh O tH JO S3 CO 03 co 03 o 3 CO o CU 2 PL 00 00 00 X 00 10 10 10 10 CO CD CD CD CD Ph O WO X GO m m CO OS I iH CO CO p 10 6 CO lO IO IO lO o o o m o iO CO M o o rH CO iH n1 rH O CO rH rt CO CO I o I 03 e fh Ph 00 13 o PS c8 2 03 cS Q 3 o p Tf t O IO CO CO 00 Tf CM CM CM CD CO Tf ffi Ol CO O X 05 CO 00 a cjj ft o CO o izq ft ft o o O CO o o 03 ft a o o 03 CO Eh id 10 IO CO 10 0 CD O 0 Q 0 0 CO 0 O 0 0 10 0 d o P CO 0 r t X CO 1 CO 02 cS O 0 00 HH H 03 CO CO 3 CD 0 1 3 4a 6 03 c rH r0 PH 03 0 O H CO CO H r 3 R R s W pq i S O 0 0 0 0 0 0 0 0 0 0 638 DEPARTMENT OF PUBLIC HEALTH 1 Check No 10368 in the amount of 4800 was issued to Eula Clay Miller on August 10 1957 for her services as an anesthetist The check cleared our bank on September 3 1957 When Mrs Miller was contacted she said that she did not receive this check and signed an affidavit so stating The check was apparently taken from our out going mail or was returned as unclaimed by the payee and was taken at that time The cancelled check has been taken from our file and we were not able to obtain a copy Reimbursement has been received from the United States Fidelity and Guaranty Company 2 Check No 3G57 in the amount of 77850 was issued to Dr Stewart Long on April 10 1958 for services rendered to three patients Dr Longs secretary Mrs Miller telephoned Mrs Laminack to tell her that there was an erroneous payment for one of the children and Mrs Laminack asked her to return the check She did this and on June 11 1958 checks No 4250 and 4251 totaling 37500 were issued for the two charges that were correct On July 31 1958 check No 21737 in the amount of 107200 was issued to Dr Long and this included the correct payment for the third child The original check was endorsed and cashed by Mrs Laminack and paid by our bank in June 1958 The cancelled check has subsequently been taken from our file We have obtained a microfilm copy of the check and we have been reimbursed for the loss by the Citizens and Southern Bank 3 Check No 18G45 in the amount of 10500 was issued to Mariel Miller Osborne on May 16 1958 in payment of her nursing services This check was processed on duplicate documents supporting a pay ment that was made to Mrs Osborne on July 31 1957 by check No 10210 Mrs Osborne has moved out of the city and we were unable to obtain her address The endorsement on the check does not agree with that on other checks issued to her The check cleared our bank in May 1958 but the cancelled check has been taken from our film files A mi crofilm copy of the check was obtained and reimbursement has been received from the United States Fidelity and Guaranty Company 4 Check No 18646 in the amount of 7200 wa issued to Mrs F R McColl Jr on May 16 1958 in payment of her nursing services The carbon copy of this check has been taken from our files but the pay ment was a duplication of a payment made to Mrs McColl on Novem ber 30 1956 by check No 502 Mrs McColl said that she did not receive the duplicate payment and she signed an affidavit so stating The duplicate check was apparently taken from our outgoing mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank in May 1958 but the cancelled check639 DEPARTMENT OF PUBLIC HEALTH has been taken from our file The check was cashed at an A P Tea Company Store but we were unable to obtain a copy Reimburse ment has been received from the United States Fidelity and Guaranty Company 5 Check No 3987 in the amount of 7500 was issued to Mrs Vergie Hickox on May 21 1958 in payment of her nursing services This check was apparently a duplicate of Check No 16728 issued on March 13 1958 on which the carbon copy is not in our file Mrs Hickox said that she did not receive duplicate payment and signed an affidavit so stating The check was apparently taken from our out going mail or was returned unclaimed by the payee and was taken at that time The check was cashed at the A P Tea Company and cleared our bank in May 1958 The cancelled check has been taken from our file and we were unable to obtain a copy of it We have been reimbursed by the United States Fidelity and Guaranty Com pany 6 Check No 19247 in the amount of 32000 was issued to Mrs M T Harrison on May 29 1958 in payment for her services as an anaes thetist to several patients Mrs Harrison said that she did not receive this check and she signed an affidavit so stating The check was ap parently taken from our outgoing mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank in June 1958 but the cancelled check has been taken from our file We were unable to obtain a copy of the check We have been reim bursed by the United States Fidelity and Guaranty Company 7 Check No 19289 in the amount of 12000 was issued to Miss Eva Williams on May 30 1958 in payment of her nursing services This was apparently a duplication of check No 3014 dated December 13 1957 on which the carbon copy has been taken from our file Miss Williams has signed an affidavit stating that she did not receive this duplicate payment The check was apparently taken from our out going mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank in June 1958 but the can celled check has been taken from our files We were not able to obtain a copy of the check Reimbursement has been made by the United States Fidelity and Guaranty Company 8 Check No 4120 in the amount of 10000 was issued to Dr Richard King on May 31 1958 in payment of his services to two patients Dr King signed an affidavit stating that he did not receive this check The check was apparently taken from our outgoing mail or was re turned as unclaimed by the payee and was taken at that time The640 DEPARTMENT OF PUBLIC HEALTH check cleared our bank in June 1958 but the cancelled check has been taken from our file We have a microfilm copy of the check and have been reimbursed by The Citizens and Southern Bank 9 Check No 19346 in the amount of 10000 was issued to Dr King on May 31 1958 in payment of his professional services This pay ment was duplicated by check No 20552 on June 28 1958 Dr King signed an affidavit stating that he did not receive the original check It was apparently taken from our outgoing mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank in June 1958 but the cancelled check has been taken from our file We have obtained a microfilm copy of the check and have been reimbursed by The Citizens and Southern Bank 10 Check No 19454 in the amount of 22500 was issued to Louise D Davison on June 10 1958 for tuition at her speech school This check was a duplicate of check No 4024 and probably because of error in issuance of authorization was issued on May 29 1958 Mrs Davison signed an affidavit stating that she did not receive the duplicate check This check was apparently returned as a duplicate payment and was taken at that time The check cleared our bank in June 1958 but the cancelled check has been taken from our files We have obtained a microfilm copy of the check and have been reimbursed by The Citizens and Southern Bank 11 Check No 19488 in the amount of 6000 was issued to Mary Walker on June 10 1958 for her nursing services This check was a duplicate payment of Check No 4021 issued May 29 1958 Mrs William C Maloy nee Mary Walker signed an affidavit stating that she did not receive the duplicate check The check was apparently taken from our outgoing mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank on June 16 1958 and the endorsement appears to be forged We have been reimbursed by the Kroger Company for this check In this case and Number 10 Mrs Laminack apparently took advantage of errors in the Crippled Childrens Office 12 Check No 19589 in the amount of 30000 was issued to Dr Stewart Long on June 13 1958 in payment of professional services to several patients Dr Long signed an affidavit stating that he did not receive this check It was apparently taken from our outgoing mail basket or it was returned as unclaimed by the payee and was taken at that time Part of the check was for erroneous payments and the part that was correct was duplicated by check No 30534 on November 21 1958 The original check cleared our bank on June 19 1958 and the endorse641 DEPARTMENT OF PUBLIC HEALTH ment appears to be forged We have been reimbursed by The Citizens and Southern Bank 13 Check No 4268 in the amount of 22000 was issued to Dr Patrick S Shea on June 13 1958 for professional services to two patients Dr Shea signed an affidavit stating that he did not receive this check It was apparently taken from our outgoing mail or was returned as unclaimed by the payee and was taken at that time The check cleared our bank inJune 1958 but the cancelled check has been taken from our file We have obtained a microfilm copy of this check and have been reimbursed by The Citizens and Southern Bank 14 Check No 4284 in the amount of 15000 was issued to Dr Patrick C Shea on June 13 1958 in payment of professional services Dr Shea signed an affidavit stating that he did not receive this check It was apparently taken from our outgoing mail or was returned as un claimed by the payee and was taken at that time The check cleared our bank in June 1958 but the cancelled check has been taken from our files We have been unable to obtain a copy of the check but we have been reimbursed by United States Fidelity and Guaranty Company 15 Check No 19736 in the amount of 31000 was issued to Dr Samuel S Ambrose on June 18 1958 in payment of professional services Dr Ambrose signed an affidavit stating that he did not receive this check It was apparently taken from our outgoing mail or was re turned as unclaimed by the payee and taken at that time The check cleared our bank in July 1958 but the cancelled check has been taken from our files The check was cashed at Richs and we have not been able to obtain a copy of it We have been reimbursed by United States Fidelity and Guaranty Company STATEMENT OF MARY LAMINACK Marietta Georgia December 11 1958 I MARY LAMINACK make this statement to R D Ruff whom I know to be an agent of the Georgia Bureau of Investigation and to the Dr John Venable and to Mr Ralph Rowan No promise of reward has been made nor no threat of violence to induce me to make this statement I have been ad vised to my right to an attorney and also have been advised that this state ment can and may be used against me I am 37 years old and finished High School642 DEPARTMENT OF PUBLIC HEALTH I have been working for the State Health Department in Atlanta Georgia My immediate supervisor was Mr Ralph Rowan As a senior accountant clerk I began working for the State Health Department in March of 1957 As of September 1 1958 I have been away on sick leave My residence is 154 Church Road Route 1 Smyrna Georgia I live with my husband Robert Laminack Some time after April 16 1958 I dont recall the exact date I began taking checks on the State of Georgia that had been written to Doctors for their services rendered to the crippled children under the Crippled Children Program of the State of Georgia Some of the checks that I took were checks returned to the Department due to the fact that errors had been made in the amount paid to the Doctors or possibly sent to the wrong Doctor These checks were signed for the State Health Department by the Director Dr T F Sellers Sr and the Treasurer Mr E B Davis Then these checks were countersigned by an authorized person in the State Health Department I cant state the exact amount on the checks since they all were different amounts some of them possibly 30000 or 40000 or more Im not going to say I dont know how many checks that I cashed but I cashed the majority of them at the C S Bank Peachtree branch T wouldnt say for sure but the total amount could be 220000 more or less I have been very sick and I cashed all these checks myself without the knowledge of any other person I used the money for my own personal benefit paying only medical bills and drug bills This was my only means of paying my medical bills When I took these checks and cashed them I endorsed the name on the back to the persons these checks were made out to I dont recall taking any checks before they were mailed and I believe the only checks I cashed were checks that had been returned to the Department and reached my desk I would be willing to make restitution if permissible by the proper authorities of the State of Georgia This statement has been read to me by R D Ruff and it is true to the best of my knowledge Signed Mary Laminack Witnessess s R D Ruff GBI s Kermit C Sanders Sheriff s John H Venable M D s Ralph Rowan s Ann Tillery Notary Public Cobb County Ga My commission expires Jan 30 1962643 DEPARTMENT OF PUBLIC HEALTH The entire amount of the shortage 298356 has been reimbursed to the Department of Public Health as reflected in foregoing report by Treasurer of the Department of Public Health However it must be pointed out that the recovery by the Department of the funds from bonding company and others does not in any manner imply that Mary Laminack would be relieved of the responsibility for illegal acts which she committed The provisions of law violated by the actions and misappropriation of State funds by Mary Laminack as reported herein are covered by the following Code Sections 262801 184 P C Public officers agents etcAny officer servant or other person employed in any public department station or office of government of this State of any county town or city thereof who shall embezzle steal secrete or fraudulently take and carry away any money paper book or other property or effects shall be punished by imprison ment and labor in the penitentiary for not less than two years nor more than seven years 899903 284 P C Stealing altering etc of public documentsIf any public officer or other person shall steal embezzle alter corrupt with draw falsify or avoid any record process charter gift grant convey ance or contract or shall knowlingly and wilfully take off discharge or conceal any issue forfeited recognizance or other forfeiture or shall forge deface or falsify any document or instrument recorded or any registry acknowledgement or certificate or shall alter deface or falsify any minute document book or any proceeding whatever of or belonging to any public office in this State or if any person shall cause or procure any of the offenses aforesaid to be committed or be in anywise concerned therein he shall be punished by imprisonment and labor in the peniten tiary for not less than two years nor more than ten years 263901 231 P C Forging official certificates etcWhoever with intent to defraud the State or any person shall falsely and fraudulently make forge alter or counterfeit or cause or procure to be falsely and fraudulently made forged altered or counterfeited or willingly aid or assist in falsely and fraudulently making forging altering or counter feiting 1 Any audited certificate or other certificate issued or purporting to have been issued to any officer authorized to issue the same 2 Any order or warrant issued or purporting to have been issued by any officer of the State1 or authorized person on the treasury of the State for money or other thing644 DEPARTMENT OF PUBLIC HEALTH 3 Any warrant for land issued or purporting to have been issued by any tribunal officer or person authorized to do so 4 Any certificate draft warrant or order from any of the public officers of this State issued or purporting to have been issued under an Act or resolution of the General Assembly 5 Any certificate draft order or warrant issued or purporting to have been issued by any court officer or person authorized to draw on the treasury of the State or for public money wherever the same may be deposited 6 Any deed will testament acquittance or receipts or 7 Any bond writing obligatory bill or exchange promissory note order for money or other thing of value or any endorsement or assign ment of said papers Shall be punished by imprisonment and labor in the penitentiary for not less than four years and not more than ten years Members of the State Board of Health on June 30 1959 were Arnold Maurice F M D Hawkinsville Georgia Butts J BMilledgeville Georgia Byne J M M DWaynesboro Georgia Funderburke A G M D Moultrie Georgia Hawley J M D D SColumbus Georgia McDonald H P M DAtlanta Georgia Phillips A M M DMacon Georgia Simonton Fred M D ChairmanChickamauga Georgia Thompson D N M DElberton Georgia Webb W W P H G Leslie Georgia Williams J G D D SAtlanta Georgia Williams Virgil B M D Griffin Georgia Little A G Jr M D Valdosta Georgia Looper Ben K M D Canton Georgia The Director of the Department of Public Health Dr T F Sellers is bonded for 5000000 with the Fidelity and Deposit Company of Maryland645 DEPARTMENT OF PUBLIC HEALTH bond4860287 dated December 23 1953 Bond was originally for 2500000 but was raised to 5000000 by rider dated January 1 1959 The condition of the obligation of the bond is as follows Now the condition of the above obligation is such that if the said Thomas Fort Sellers shall faithfully discharge all and singular the duties required of him by virture of his said office as aforesaid during the time he continues therein and if said officer shall faithfully account for all monies coming into his hands by virture of said office then the above obligation to be void otherwise to remain in full force and effect Bond has not been signed by Dr Sellers as Principal Ernest B Davis is bonded for 2500000 as SecretaryTreasurer of the Department of Public Health Bond is written by the United States Fidelity and Guaranty Company 2335207100750 dated September 25 1950 The condition of the obligation is as follows Now therefore the condition of this obligation is such that if the said Principal Ernest Burroughs Davis shall well and faithfully perform all the duties of his said office then this obligation to be void other wise to remain in full force and effect It is understood and agreed and this bond is given and accepted on the condition that the Surety shall in no way be held liable for any loss costs damages or expenses of any kind caused by the failure of any Bank Institution or Depository of any kind to pay deliver over or properly account for any money moneys papers securities or property of any kind placed on deposit therein or in its custody by or for said Principal in his capacity as aforesaid or in any other capacity The condition of the bond should conform to provisions of Code Section 89816 which is applicable to bonds of officials holding money and is quoted as follows 89816 Neither the principal nor the surety on any bond of any col lecting officer or any officer to hold public funds shall be liable for the failure of such officer to account for any public money coming into his hands which he shall have deposited in any designated depository or if the proper authority shall have failed to designate a depository in any bank selected by him if it be deposited in the name of the public body to which it belongs or in his own name in his official title or with his official capacity disclosed or if the bank receiving the same shall otherwise have notice of the public nature of the deposits Provided that said failure to account is attributable solely to the failure or insolvency of such depository646 DEPARTMENT OF PUBLIC HEALTH Employees of the Department of Public Health and the Battey State Hospital are bonded for 1000000 each under Public Employees Honesty Blanket Position Bond This bond is written by the United States Fidelity and Guaranty Company 233520824052 dated January 30 1952 Accounting records of the Battey State Hospital at Rome Cxeorgia under the control of the Department of Public Health are kept in the office of the Department of Public Health in Atlanta but report of examination of these accounts is filed under separate cover Books and records of the Department of Public Health were found in excellent condition all receipts disclosed by examination were properly ac counted for and expenditures for the period under review within the limits of budget approvals and supported by proper voucher with the exception of the irregular transactions covered in preceding paragraphs Appreciation is expressed to the officials and staff of the Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the year648 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANT SINAID SPECIAL GRANTS 5044325 439938 287050 6 649 63 COUNTY State USCBUSPH USCBUSPH State Appling 668052 Atkinson 667485 Bacon 596154 Baker 488670 Baldwin 1199400 42100 Banks 663013 Barrow 479655 Bartow 876950 Ben Hill 606262 Berrien 917175 Bibb 218015 Bleckley 791842 Brantley 559559 Brooks 1158396 Bryan Bulloch 1706896 Burke 911349 Butts 1118941 Calhoun 520845 Camden 705692 Candler 620386 Carroll 818600 Catoosa 381205 Charlton 694095 Chatham 140831 7465546 1078200 753950 Chattahoochee 844875 Chatooga 720220 Cherokee 589500 Clarke 1994624 Clay 176090 Clayton 1410758 Clinch 706420 Cobb 200929 2722755 143000 102250 Coffee 985400 Colquitt 1927900 Columbia 789641 Cook 638522 Coweta 1399900 Crawford 576563 Crisp 1226262 Dade 479054 Dawson 588945 Decatur 1835769649 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN Aid to Sanatoria Total Grants 4 413 67 6 680 52 6 674 85 5 961 54 4 886 70 12 415 00 6 630 13 4 796 55 8 769 50 6 062 62 9 171 75 59 893 28 7 918 42 5 559 59 11 583 96 6 649 63 17 068 96 9 113 49 11189 41 5 208 45 7 056 92 6 203 86 8186 00 3 812 05 6 940 95 98 798 94 8 448 75 7 202 20 5 895 00 19 946 24 1 760 90 14 107 58 7 064 20 31 689 34 9 854 00 19 279 00 7 896 41 6 385 22 13 999 00 5 765 63 12 262 62 4 790 54 5 889 45 18 357 69 Number 24 19 11 24 21 12 13 20 19 24 151 10 14 41 13 39 38 12 23 7 12 16 6 11 232 6 14 18 35 17 39 10 65 27 72 28 19 34 10 62 4 7 57 Benefits 2358 52 3 481 24 971 09 3515 69 4 888 74 1 881 27 3 329 24 14 207 91 4 524 58 13 314 90 24 645 70 1 756 47 2156 37 5 129 75 957 94 6 505 83 4 956 74 1112 05 5 645 24 1 543 20 2 772 85 4 961 68 418 03 1 297 51 38 674 26 366 63 2 912 92 11 609 94 19 82916 2 540 71 17 471 60 1 205 38 18 80412 10 920 45 20 628 14 2137 61 7 478 35 7 271 10 9 630 48 7 614 34 357 45 1 066 41 9117 37 Aid Mental TB Cancer Treatment Fees Patients Program 1 087 08 865 00 603 00 2000 958 00 37000 720 33 994 20 2 28415 1 684 32 1 825 45 1 490 63 2 792 53 60000 1 367 82 887 73 2 148 38 845 00 19 500 01 22 651 63 2 110 05 1 098 70 1 397 28 2000 1 437 09 488 31 605 00 2 296 53 10000 6 722 75 382 80 1 003 78 98419 73512 320 00 872 00 847 62 5 773 61 255 50 198 00 400 00 17 917 21 14 738 40 4386 480 53 2 248 93 2 505 29 440 22 4600 1 555 02 502 36 2 351 33 1 070 25 672 50 10200 6 734 34 4 771 50 1 582 98 198 84 6 541 37 1 711 50 538 50 105 00 2 774 71 1 293 70 3 223 53 1 779 20 784 74 2 538 61 1 607 76 7150 1 018 91 3 718 79 307 27 650 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANTSINAID SPECIAL GRANTS COUNTY State DeKalb 6321025 Dodge 659230 Dooly 376797 Dougherty 3518902 Douglas 35310 Early 644270 Echols 609861 Effingham 938011 Elbert 1026382 Emanuel 857051 Evans 743249 Fannin 701163 Fayette 537535 Floyd 2107759 Forsyth 532352 Franklin 397650 Fulton 25460000 Gllmer 492850 Glascock 523500 Glynn 2122888 Gordon 456280 Grady 1169671 Greene 467554 Gwinnett 904173 Habersham 730883 Hall 2607070 Hancock 764774 Haralson 263481 Harris 1287137 Hart 796480 Heard Henry 588311 Houston 1109772 Irwin 333300 Jackson 676609 Jasper 525590 Jeff Davis 317501 Jefferson 433400 Jenkins 686209 Johnson 556886 Jones Lamar 1743398 Lanier 551934 USCBUSPH USCBUSPH 7 726 06 State 4 50850 5 712 73 20 400 00 1 107 50 300000 1 330 00 80000 7 606 30G51 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN Aid Mental Aid to Total TB Cancer Treatment Sanatoria Grants Number Benefits Fees Patients Program 75 444 81 142 51 080 95 368 00 217 82 2 241 50 6 592 30 26 7 518 53 1 961 39 114 84 3 767 97 44 10 073 55 2 753 77 35189 02 118 15 765 53 4 454 42 3 154 67 6 065 83 16 2 621 42 4 486 83 166 75 6 442 70 38 4 903 99 1 572 46 6 098 61 1 26038 2100 9 38011 14 1 618 84 600 30 10 263 82 13 2 557 07 333 55 425 00 8 570 51 31 4 669 21 3 341 87 1 565 00 7 432 49 8 2 008 85 1 05817 522 50 701163 9 5 662 80 610 95 600 00 5 375 35 10 3 680 97 1 685 50 23 515 09 39 21 055 78 9200 6 32910 150 00 5 323 52 11 1 643 08 908 63 125 00 3 976 50 10 2 621 43 3 699 77 1 065 50 278 000 00 583 120 27318 8200 1 045 50 4 928 50 4 1198 05 1 094 02 5 235 00 11 2150 06 857 70 136 00 21 228 88 39 7 901 69 1 937 23 680 00 4 562 80 13 4 590 83 10200 1 624 72 11 696 71 33 6 624 56 4 404 41 240 00 4 675 54 9 40413 1 220 93 455 50 9 041 73 45 10 643 69 7 878 47 1 445 00 7 308 83 13 9 557 98 911 82 26 870 70 46 15 694 52 7000 5 408 28 1 532 78 7 647 74 11 1 665 83 678 28 2 634 81 14 8 141 07 733 99 561 00 12 871 37 33 1 910 38 1 20312 414 25 7 964 80 12 4 5 215 77 530 87 812 70 290 50 760 00 5 883 11 16 3 380 94 2 07815 11 097 72 37 6 885 43 2168 68 3 548 64 3 333 00 11 2 476 40 724 79 803 88 6 766 09 25 7 252 94 4 002 05 5 255 90 17 5 281 10 1 285 27 3175 01 15 1 603 62 1 047 60 2 624 32 4 334 00 23 4 392 97 3 496 29 1 735 00 6 862 09 20 1 167 95 1 325 01 641 50 5 568 86 19 6 262 58 803 41 7 606 30 5 141 30 101291 17 433 98 10 3 733 43 2 930 61 5 519 34 16 3 167 62 1 20317 652 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANT SINAID SPECIAL GRANTS COUNTY State Laurens 1210700 Lee 398916 Liberty 65 Lincoln Long 655170 Lowndes 2763928 Lumpkin 521010 Macon 765547 Madison 374880 Marion 466895 McDuffie 469912 Mclntosh 494728 Meriwether 988750 Miller 463840 Mitchell 1309525 Monroe 773956 Montgomery 507964 Morgan 387475 Murray 444675 Muscogee 5897154 Newton 360200 Oconee 440504 Oglethorpe 461435 Paulding 42845 Peach 763385 Pickens Pierce 523231 Pike 1087656 Polk 774240 Pulaski 543882 Putnam 699071 Quitman 471600 Rabun 918016 Randolph 673610 Richmond 4662579 Rockdale 547229 Schley Screven 956350 Seminole 218075 Spalding 2727445 Stephens 948310 Stewart Sumter 1308320 USCBUSPH USCBUSPH State 180 00 11 306 62 3141390 433800 4 49316 61500653 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN Aid to Total TB Aid Mental Cancer Treatment Sanatoria Grants Number Benefits Fees Patients Program 12 287 00 40 8 19501 6153 88 4 095 96 3 98916 17 5 283 14 1 710 41 11 307 27 12 1 657 30 1 27215 25500 12 1 304 29 1 622 50 6 551 70 2 4745 382 62 27 639 28 62 7 332 60 5 527 34 5 210 10 3 55700 737 72 7 655 47 16 2 77611 2 381 49 784 52 3 748 80 7 1 934 97 2147 64 4 668 95 15 2 707 47 1 915 31 4 69912 20 4 880 31 1 498 83 4 947 28 7 997 74 2 999 45 718 26 9 887 50 65 7 499 88 2 301 70 1 391 88 4 638 40 9 1 529 46 1 679 21 13 095 25 57 19 668 48 5 445 09 38111 7 739 56 19 2 896 57 3 059 48 535 92 5 079 64 12 1 880 61 2146 58 3 874 75 10 5 277 80 2 345 74 4 446 75 13 3 38818 2101 30 24 154 51 118 877 95 263 32 439 29 8 801 58 13 90514 3 602 00 25 7 801 20 1 766 80 500 4 405 04 6 1 507 05 1 006 00 4 614 35 9 2 287 73 1 522 15 4 921 61 12 6 539 09 3 631 00 7 633 85 20 4 179 26 3 729 81 746 46 3 381 90 1 928 58 5 232 31 19 2 395 80 176150 60000 10 876 56 9 3 564 30 24 00 2160 89 600 00 7 742 40 21 8 845 68 4 058 28 580 00 5 438 82 22 5116 98 776 90 6 990 71 6 34218 1116 40 4 716 00 4 537 06 1 569 49 9 18016 29 6 097 09 131 81 1 500 00 6 736 10 12 4 271 33 1 675 81 47 240 79 230 38194 94 104 00 21 710 59 4113 79 5 472 29 15 1 678 05 620 73 9 53517 272 97 778 79 9 563 50 41 12 053 28 2 640 33 2 180 75 9 1 286 28 1 945 80 27 274 45 46 20 479 63 50 00 5 259 35 24000 9 48310 15 2 326 05 1 207 43 320 00 25 1 436 52 1 888 98 513 67 13 083 20 43 11 280 93 3 037 84 1 078 50 654 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANT SINAID SPECIAL GRANTS COUNTY Talbot Taliaferro Tattnall Taylor Telfair Terrell Thomas Tift Toombs Towns Treutlen Troup Turner Twiggs Union Upson Walker Walton Ware Warren Washington Wayne Webster Wheeler White Whitfield Wilcox Wilkes Wilkinson Worth State USCBUSPH USCBUSPH State 4 082 07 5 496 00 5 684 80 5 184 40 4 791 41 5 249 31 17 321 50 11 650 36 5 584 33 4 894 51 26 439 50 3 88810 9 855 29 12 490 65 10 794 00 22 334 00 4 522 05 10187 33 13 499 61 5 002 40 4 231 50 18 976 05 3 254 90 4 764 10 6 551 95 7 120 30 5 989 42 1 615 851 53 216 50012 59 858 84 21 609 00655 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN Aid to Sanatoria Total Grants 4 082 07 5 496 00 5 684 80 5 184 40 4 791 41 5 249 31 17 321 50 11 650 36 5 584 33 4 894 51 26 439 50 3 88810 5 989 42 9 855 29 12 490 65 10 794 00 22 334 00 4 522 05 10187 33 13 499 61 5 002 40 4 231 50 18 976 05 3 254 90 4 76410 6 551 95 7120 30 Number 15 6 16 19 23 19 77 55 17 9 12 79 16 17 3 47 35 37 57 25 46 22 8 13 6 47 22 12 7 39 Benefits 3 55343 796 03 2 554 68 3 458 08 3 019 62 1 731 92 17 432 50 12 333 25 6 545 68 1 736 95 1 004 51 12086 91 3 003 60 7 479 03 2 026 89 8 319 85 7 92711 7 572 69 7 27719 1 592 62 3 776 65 13 723 90 1 474 04 730 54 5 236 69 18 809 57 4 709 71 76080 1 813 64 7162 44 Aid Mental TB Cancer Treatment Fees Patients Program 1 467 33 21541 1 216 82 740 00 1 544 88 360 00 1 66316 593 34 2 733 60 248 82 1 85214 7 591 61 3 090 75 5 362 93 52000 1101 18 1 230 18 325 38 4 67016 5 725 88 1 650 99 1 095 93 2 258 52 1 63315 B 7200 4 815 41 78 00 1 627 08 1 362 51 585 00 2 60314 1 188 00 1 00013 1 733 43 970 05 1 364 75 846 80 1 833 35 2750 380 02 4 281 88 1 000 00 2 00911 1 639 25 1 233 38 269 25 2 43614 1 014 42 28 56818 1 942 387 67 5 047 1 111 001 91 1190 00 391 127 30 136 274 93656 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANTSINAID SPECIAL GRANTS USCBUSPH USCBUSPH 5 291 00 15 921 00 DISTRICTS State District 2 Appling Bacon Long Pierce Wayne8 District 3 Dooly Marion Sumter Webster 511500 246467 District 4 Brantley Camden Charlton Glynn Mclntosh 455000 1359000 District 7 Bulloch Candler Effingham Emanuel Evans 459400 1182680 District 8 Crawford Houston Macon Peach Pulaski 221000 654600 District 13 Hancock Jasper Putnam Wilkinson 222000 434000 District 14 Atkinson Clinch Coffee Ware 555666 1740600 District 15 Cook Echols Berrien Lanier Lowndes 613500 1200000 District 16 Fannin Gilmer Murray Whitfleld 516600 1542300 District 18 Colquitt Mitchell Tift 695800 1380600 State 657 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN Aid Mental TB Cancer Treatment Aid to Total Sanatoria Grants Number Benefits Fees Patients Program 21 212 00 7 579 67 18 140 00 16 420 80 8 756 00 6 560 00 22 962 66 18135 00 20 589 00 20 764 00658 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANTSINAID SPECIAL GRANTS DISTRICTS District 19 Brooks Grady Thomas District 21 Bartow Cherokee Gordon District 24 Meriwether Troup District 27 Catoosa Chattooga Dade Walker District 28 Cobb Douglas Paul ding District 29 Barrow Gwinnett Newton Walton District 31 Clarke Greene Jackson Morgan Oconee District 32 Floyd Polk District 33 Columbia Richmond McDuffie District 34 Bibb Jones Twiggs District 35 Harris Chattahoochee Muscogee State USCBUSPH USCBUSPH 4 590 00 13 830 00 State 93500 5 67600 6 682 00 6 103 00 1 630 00 1 51000 3 25000 10 274 00 7 531 20 7 370 00 3 038 75 16 779 00 13 056 50 18 240 00 4 710 00 1 105 54 9 882 94 20 408 00 22 59900 21 973 38DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 CRIPPLED CHILDREN 659 Aid Mental Cancer Treatment Aid to Total TB Sanatoria Grants Number Benefits Fees Patients Program 18 420 00 3 973 75 22 455 00 19 738 50 24 343 00 6 340 00 2 615 54 13132 94 30 682 00 30130 20 29 343 38660 DEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 GRANTSINAID SPECIAL GRANTS DISTRICTS District 36 DeKalb Rockdale District 37 Bryan Chatham Liberty State USCBUSPH USCBUSPH State 10 757 33 21 462 00 8104 00 24 312 00 173805972 52122070 59 858 84 21 609 00 Undistributed Refunds ReimbursementForgeriesDEPARTMENT OF PUBLIC HEALTH STATE AID TO COUNTY HEALTH UNITS INCLUDING FEDERAL PARTICIPATION YEAR ENDED JUNE 30 1959 661 CRIPPLED CHILDREN Aid to Total Sanatoria Grants Number Benefits Aid Mental TB Cancer Treatment Fees Patients Program 32 219 33 32 416 00 568 18 2 369 316 44 5 047 1 111 001 91 1 190 00 391 127 30 136 274 93 95004 390177 26 298356 1108 018 35662 DEPARTMENT OF PUBLIC HEALTH 2 ft 03 S P CO o W ti O H S u 1 p J M pa o S u OT o is o a O J CO 1 H w H fc hH w 11 Ph S 15 n t w W Ph o P 03 iz o pj w o O ij o 9 a Ei Q o w I1 HH1 hl p Hi O a p o W H u Q i w H 1 S H w H H H H W co CO s lO Ph rr el 0 CD a d Ph C4 O I a a W o o Oh COOOOCOOCM 00i0i00ti r t hI n Hjl isi Q Q i cn r1 in Q 1 ft in t 01 c i o T a h 1 rin r h o M 6 o c to rH to CO H CM fi H S o wcotbtDcocoomcoooiowioaicoH CO M GO CO r iO tH CO rH rH rH CO t Q n co p a M a rr a Cv o r 00 o a3 tp p iO O h O o a o o t o lt O H iH CJ ll H 1 fp a O CM Q p i 00 H lO p r si lO n oo C I in rf a h C 1 r 1 Cf f to lO N c5 CO 4 4 t to T to re rH DJ w r1 nH a 1 it WCOitOiCOCOOlOCOOOWWiOC01XHCOCOt0 OC0iCC0tCMC01il0CXtWCJC3030aTHOC0iI tx CO W t 09 CC H lO H CO H H rH CO t d o cd o I id Hi I i c B o go O 1 o M CD g w o Ml 2 S C S 0 J M rH 1 a a s CD 03 O a 4J o ff oj j a 3 pi u 4J s e go D O 3 c n a en aS H O 0 ft oS P W ft rj 3 O O 2 V O CD 03 O 03 0 s 03 3 I 1 ti f K t ti ti J H P co 3 o o s 03 O O D O O O 0 fl fl fl fl o o o o o IJ 3 J a H B 0 r CD o C O 03 cm S 1 1 rr xji jj u 3 i d S 3 Ph Pr h f1 Ph 3 ft MooomD o 5 HNlODttCOOMtO O3o3cdcoo3o3ojo3o3o3o3o3c3o3o3o3o3o3o3o3o3o3o3o3 000000000000000000000000663 DEPARTMENT OF PUBLIC HEALTH c3 HJ w o W h1 U H fe U 1 P J A O H pq eO g Q o z o D J W 1 H H S 1I w Ph O B p ph J 1 w o fc o O J h1 0 H U O Q J 5 B3 H O w H M z H K I 1 W W H H 1 H H w CO w Hi o K w Eh Q E s o o rtl G p rrt Ph Oh 2 t si o p s 8 co m o o o en o ji h n O H MNtMffiCOtOffiflOOnWHWOOCCHDl iCtiioccmcottiooiOoooocomoo5Qoco OGOCCNKOtiOOtDCOMtm p c CO o 55 CM X Cl CD X 3 CO cd C O CO o Q O 00 55 p Q 55 Q 9 CD cc S CO 1in O C o CD c o crrH O CO CO in X lO o CO CO cc 3 CO CO CO CO co 05 1cr ic iO X p 53 o o 55 CO 00 eo 3 CCC CO CM cr cm CM X CD CD o CO CO OS 55 X X CO o CD CM CD CM id O X CM N CX p CM X CM CM CO CO tN X CO 5 p 53 iO CM CO in i o in c 55 in CO 0 o X o CO 1 m m iH r CQ CO o cd o o pi o m MM ti i kl Ki KS J p M J J J CD O Ct tf Ph CM I I I o o O O a o o O O GOO 3 D a r S a d pi a o o o o o o J J J J J p ri X pi 3 pl pl pl pl pl Ph Ph Ph Ph Ph 3 w Pl o O jh C3 fl 3 o o O O tfi p3 PI o a is pl O J O PI CD S pi O P S o pi 2 a a cc3 O O O 2 P cci p 5 Pl O O O Q eg CD I PI PI pi pi o O cc a o I p pi pi Ph rt o o pl d pi S o CO H Ph m ca o iO cddccicciccidcciddccidccicciCClcciccicdccJcciccicclcciCiScciaJ 0000000000000000000000000664 DEPARTMENT OF PUBLIC HEALTH 2 15 O H 1 U U P j Ei m m O 2 OS o o CO M H w fc ii H Ph s 15 O H X 0 il o o n 09 o ll H o Ei Q H O O W Eh Q iJ ii i n il 1 fa O o H H o Q 2 N W S H H H H H Ei H m a a i 1 00 lO a8 a PH 2 C o O u J3 o ft s to 3 o o W o CM o o 5 OS CO o B M os c SB g CM O CO c a a B Q B 09 o B Q 5 a B in CM c X CO t bCO a 5 o co O CM Q iO re CO HI X 03 to rH lO iO cos CM O S CO OS in CO Q S X c B 9 o B B lO CO CM C0 5 55 OS X CM C0 CM lO CM O t trCQ 3 oaicocoaiaiCMOcotiooinooi0oifHCO cowtrWtcococococococOTcocicoaiooioyo CO rl iH r iH W CO C2 CXf l CD iH O O co m w o o o o o Ci o o o CO CO r CO CO CD in r ro hJ e r r IO r OS w o r ro CM C in 05 C rr CO i ft CO C a it r CO t o a in CO as h 11 CM CO m t X T 4 CM CO Ci XJ CO CM 1 9 I CHD00fflC5MOMHOOlOinC3OtOJ twHHmncocsrawcDcooicooiKifl iHHH H cxt CO OSCM a 3 o O S S Q 3 O o i 3 d 3 O o 3 S S3 cS r3 n J2 o c3 3 H Ch iT1 5 c 9 c3 4 I a d c3 3 S ft cs en h O w In CP B r 3 a a 3 3 m a o S H H O C3 fl ft ft O O OS Ifw o O O 5ft as oj 03 00 CO OS CD S o D Q CO B o rf S 03 03 3 03 03 c3 C3c3c3c3c3c3cdc3c3c3c3c3c3c3cdc3c3c3c3c3c3c3c3 o 00000000000000000000000665 DEPARTMENT OF PUBLIC HEALTH P 5 O o n H O 03 Ei CIS o o Ei hH Oh 02 O a u o o H o Ei 02 W O 55 m Q zi 03 Ei S Ot 02 O IH Ei M ij 03 O W H a V w H Uh w W H H H H 03 03 g p 13 U o p o 03 B Ei Q H Ei U P P o o a lO a 1 iO Ol OS Ph H S CD D a 0 i ft On O OS t O CO o m o w OSCOHOWCOCDOO rH CD O o 2 3 COCOCOOOrtCOCOrHOOfOCOCOCO COiOSOCOCDtiOrHlOCOrjrCOOrH CO C CO O OS rH OJ Ol H tJ CO CD 00 CO iH O iH CO t O CO CD rH CD iH t H CD lO A t n lO H kC M CO co CO O IO O rl O CO CD t O OS iH IO t CD CO iH o lO H iO CO H d OS OS iH OCOCOCOCDOSCOCDiOOOCOCD iiWOHiOOOMHCOOlrCDiH OOtiObWCMiHXOCOtilCD X O CO CO CXI iH CD ffi H CO OS t W N H H O M H CO Ifl CO O CO W cocomcocomiomcocooo in o b O iO CD OS O iO CM CO CM o o O O v CD Sg Ht CD O d d h M H H o O O d o d c O 03 ctj 03 O d c o d p d ciS 33 11 i 5 o d n o o w o no US ih d BhP is H P O 91 2 3 o 2 o 0 a w o o3 r e a M CD 03 1 aj i a s 5 d d d d b o m o m p H Q M 1 S o d d R O tH 4 3 O O D d d 1 lOtOOfflOHHCOiifflgtCOJOrHm tttCOC0COC00COCOCOCOOiO0 B3ci3o3o3a3ci3a3a3sioianio3355S ooooooooooooooooo td cjj c3 ooo cd cci cci 0 0 0666 DEPARTMENT OF PUBLIC HEALTH ft cS a W o H h1 U H O U 13 h Ph E n w Z Q O o J m H Eh hH w Oh O a p Ph H K u oi o S5 o O J hH o H O O Q hH h1 hH H Ph Eh O w E Q H w En S H w H H H H 0 m 15 X C3 1 o PS X H Q W H hH o o OS fl a i iO efl CT Ph iH S COiDlOtCOCOCOaWQ CO 00 lO CM h co co ro co t CO CM CO COCDiOtOOGOOiWOOO cowoiTftocobcomooo 2 n M Pi T3 Is a s X o o I Oh Z CO H W c3SScoNN8lhHT5lOd5Ot00 W O CO Oi CO CO cm i o N M CO CD CO IO iI CD CO CO CO CO M CO o o m i cm co th cd ci 05 W O C CO c t t CO CM CO C t CO ph CO CM pi 3 o o o o 3 bt I d i o o Pi Ph d d d d o o o OSg O 3 Ph O Ph O d o 3 pq m cd CB P O li o 5 o 3 0 0 u a S CD S n 03 u H a a S 3 H o o d o o d I o o z pq rH CM 5 o rH CD o o o b cS cp fH o s d d H d a CD p fi J a a d o Ph Q CD O O o 5 O o ccjoiccjcclccicciccjcciccjo1 0000000000 cci o cS cS o o cci o cS o cci o OS o667 DEPARTMENT OF PUBLIC HEALTH Hi a 3 2 P c8 HH w O H HI O H S3 O a UJ j 3 H PQ r Q o SB o H J w n H H fc ll W Ph w o a P ph j n w o HH o o J lH H o H O O 1 hi hi O H H Q fe w w 1 1 w w H H U H H Zi 15 w E o Pi w H a a H o 02 W fl a i i io e8 as Ph H d CD 0 T3 O 2 h Hi o p Pi Z o cm cm CO CD rH co o CM CO CD s CD O CD O CO O CO O iI CO CD O O CD CO CO O CD OS O CD lO O O CO t O O H N CO CO ONcocoococootcowconoiccow O W CO ONtOHCOCOCOHCOCON O H Ol H ii NiCOCO CO W Ol t I t rH CO IO as cd m CM 3 i O o Ph b 0 d Is 61 CD pi O d o S pi fl o H CD hH Q H J H m S o S d I CD o a a a u o 5 o 0 El PI Eh P Ph Ph Pi i p EJ Is b u O d M CO h g 8Soo S D O fl c pi n fl 3 fl 03 o 03 u 0 3 U s U pi O a o Pi c pi 1 4h K 3 as 0 O s CM 0 CO ccS 0 0 cd co 0 0 co 03 a cS o 03 0 c3 CvJ cj 0 0 0 o 03 03 o o668 DEPARTMENT OF PUBLIC HEALTH 2 o p ce Z w o W tt o H 1 u i P j H m ttl o O 11 w H w Fh IZi A hH H iJ PLH O s a Cm O ii o a Q o o J n O h1 Eh Q O O w H tH 1 il fc O s tf o w H u a w H I S w w H H H H H w M 43 Ji rrt a OJ a i o ffli JH Ph o 5 O CD O CD CD O CD o o CP CD 00 CO o CM CD C3 o o tro O CD Tl CD cH O CD o o K O M o o o CM CD CD OS m CD CM lO o 8 CO CD CO 00 CO cxi CM 00 CO CD O il m o CO en CM CO CO a CO CO a 00 tO t il 2 to Q o o o t lO 0 o lO CO 1 O co R CO CO p 2 t Q OJ O O CM en r ry CM CO cr CO c CO co CXI iC o Ci o CM o CJ O O CO CO ci rH CD fc CM 6 CJ CC X CD o t O CD o iO o o o iXJ i O iH CD ih nt 00 I I i 3 fl fl 3 ii o o fl fl o c3 o o CD jh S 5 C3 O s O O a o cd cp o 5 0 P rj icpMmc flOS 3 TT 1H rt C3 cd m 3 cp M 0 D CO fl S IS o 73 3 a o H CO t3 cp cp H i fl fl s o u o 3 o M Cfi ft aj en cp O w r C Q g b 3 i c o cj cS rf 0 0 0 o crt cS Cvj a ccS CCS cc3 ccS ccS oi 0 0 0 0 0 0 0 0 0 0 669 DEPARTMENT OF PUBLIC HEALTH 2 2 cd S3 o hH Ei O co Sz O J E HH Ph CO O X H 9 O O i3 O Eh CO w o H pa Q CO Eh a Ph co o o H Eh Q jz r a a U H H CO 50 p o pel X H a 5 Ph Pi o a 2 h Ph C o O o n ft to 2 2 E u E 2 CQ X CO 00 00 02 ii t t 00 lO t fc b iH CO rH rH iH il CO X S CO CD o o CO O 0 co OS OD CO CD CD Oi CO c co N co CO to co U0 CO t CO t CO co 1 CO CO CO CO 00 oo o o N X iw X 2D cp co Q 5 S 03 H 00 a o ct CO co CO co X co co c X cc CM 00 X o CO t 00 00 00 00 t CO CO CO CO CO CO CO LO CO CO o o 11 l o CO t lO IH iro CO t rH tH H fH CO lO X I I I I t Pi j CD 3 o D a a q c D 5 S POP olej cS j cvj c cS o Cv 0 o s c3 c3 X H CO s CJ j a Q 3 Pi o Pi CD O X 2 g B S3 o HO o c O a Pi s o o 3 y P4 S CO p 5 Ph Cfi O CS O H I I Pi 3 o O O o Pi Pi o a 3 0 W S P a a p Ai Pi 03 CO h O 1 s Pi p o o O O Pi Pi o r on t r h Pi pi o D o o o is a 3 i 3 Pi s fn pq co in cs a 0 0 CO la cS 0 S 0 c3 o CO t CO Oi rH lO lO lO lO ifi CD CO irf d c o3 0 0 0 0 0 o pi o670 DEPARTMENT OF PUBLIC HEALTH S 2 11 55 02 o w h1 u H z U n fc J M u H M c 5 P o fc o ij w fl H H ii W o s p4 j i 02 o o O J H o H U O n J 11 05 o M H p w H h s W w H H 41 41 H H w Kl 15 w O w Q H H P o o 4 o Cn 5 H oo U3 On iH 14 CO tn T fl CD a n gg Ph fc Q to g M o CO o OS o CD no CS Q r Crt CD 03 CXI o lt o o Oi nH lO ic c CO O u A o p 3 S I o o X O Z 2 CO H CO CO M CM iHOOiOiOCOCOCOtCOCOCO tO Ol CO riCDtCOClOOOiHCD tCOOCD CO W lO lO D co to co co n to Oi lO 00 CO CO CO CQ O CO CO CO o 00 t CO W H CO CO H O CO tD H tf CM CO CM I I p o o O o 0 i CD So a CD m j S CO P o CD O P s cc5 1 I fl tJ s 3 o go 03 w i en m S s a ci3 i i p m CD a co M cd H CD Oj H 0 ag a ss o o o o ti b 1 5 b o i 5 g g 5 a b o p s fl h CD a o Q o c c 3 o fl CD H p o tn 1 CJ 3 O D a a 3 o O o 1 CD Eh d cc c3 0 0 o ccj o CC5 o cci o cc cs o o cci o cS G cci o 03 o CO o cci o671 DEPARTMENT OF PUBLIC HEALTH 5 a 02 o H ll U H 5 u 1 p J H M ri S3 Q O g O J 02 1 H H B 1 W Ph n W H 02 o fc 0 o tJ o H U 0 U J Hi O w H q w H x 1 H W H H S H H M w H Jz 15 K O o w Q H Ei a s o o Pi a CD a 1 5 Ol Ph H 5s 11 Pm IZi 3 O t CD CM CM O o OS CO o o CD lO o o CO CO CM iH 1 O 3 lO 00 CM o CM os m CD IO trio o t co H lO CO CM o CO CM 05 CM CD CM CO o a cm H ri II OXCDCMCOCDCDOOOIOOOCMOOCOCO ocMajcootootoooiociOcDa O W H lO tC ffi tOOOTNWW 03 CD o al d 3 o o erf a i o 2 D fl O O u D a 1 rt o3 i 3 b 0 3 o o o 03 a 4 M 2 cs JS os 3 o S3 3 o o H J M M as J a Q d o o fl d M D jH 0 a 3 hB 3 o w o 03 CD in t s S 5 o 0 3 o o O d 3 CD 3 2 d a 0 j 3 J fl u a 0 2 aj d 3 a CD a a cl a 3 t j j 0 p O 0 rr 3 3 0 sj 0 J U aSa c aa da ra G erf o 03 o 03 o 03 0 03 0 03 o 03 03 03 03 03 03 03 0 0 0 0 0 0 0 672 DEPARTMENT OF PUBLIC HEALTH lH lH CQ CM X in 00 00 CO OS CM CM X 00 O o t o LO CO CO CO re CO X 9a t 00 CM CO X di a CO o CD CM CO 1 4 X CO CO CO aitrcoc cm t in co O 1I E S3 OS H 02 O O J 4 1H ti Ph co O a hH o o 13 o lH P5 a Q w H J H to O iz H n Q 55 so Ei W g Ph O lH O O H H h O H H H H H Ei 5 S3 a o S3 o a Ei Q W IH J hJ S3 a S3 o o w co Sfs H Ph e u o n d o p 3 73 g 5 8 a o CO CM CO CO CO in O CD 00 1 CO X X X in CO in CM CM CO 11 o tCD X lO o CO o cm c t 3 CO CO OS CM 51 iH OS OS tree W OS o Tj Ifl O Ires 00 lO CD m CO CO tt CD CM h a oo o CD lH O 00 CO H ll CM r t IN on Q a r CO N ct cp IN Q n CO o cc tr ee cb c c o n w tr CO A o cc o CO r o CO CM O o CO T so CO ee CO N rr Q H CO Q CO o n C J rr CO OS CM rxi rr CO f CO CO ft CJ cb C Cfl t rH TH i1 c c o OJ rH to CO rH c T i1 CO CJ CO a cvi CO OS co r 03 8 h on CM CO in r r r C CO h m CO irt CM CXI Cr iO in in O CO rH Q 25 Q s CO 11 CO CD in csS CD i ca S3 o u go fl o M2 o d 3 o a cjj ai jj a C cl H S j W ll o ll i c ll S3 S s o a CD S3 3 iS Ph fl s H q fl 3 CD C Fl a 3 h 1J o OJ M 1 p c 3 en pq hj Q S3 S3 ti S3 g O O D D S d a3 a S3 3 o O cci Si o o o 3 3 o O c cS ft CD 0 a i f i S a v M rj S cci 3 2 S3 PL S OS o 3 h o S3 J 2 3 5 o Ph 0 il H CM c3 cS 0 0 03 o f in t oo o o o o CM CM CM CM OJ O H M O iI fI fH CM CM CM CM 03 0 CO o 03 0 ai d c 0 0 0 0 CO xtf lO CD CM M N CM r3 3 rd ci rd cd cd orj oooo ooooDEPARTMENT OF PUBLIC HEALTH 673 3 o c3 p ft 8 9 o X OS lO CO o co c rc r lO g a OS tf p lO CO 1 CO m C7 OP t co CM CO iQ lO 00 03 CO CO Sfl fc rH CM t lO o o CM CO c H OS X W OS Ifl i iO J CO lO CD CM O CM 1 CM o OS CM fc co o w t1 o H y U P j H n ij fc Q OS O fc O O CO il SO 1 H w H 14 tH H p Ph S 15 n K Ph p H o Ph o o SO O ii o In Q H o w P o 1 1 h1 1 il J fa O d p BJ o H H o Q p w H ta s H w H H H H co co us fl fl CD H o T Ph P C O h G o a 3 us p O o O E 5 Ph 55 C CM 00 cm OS o OS o OS Id o CO OS CO iO m CM o CM CD CM CO CD O 3 iO CO lO iO CO CM i OS CM CM CD CM co m m CD CM O CO CO CO CO o O CO CD 3S O o co in co co o O H O O CD o o co o co in o cm m o co tf o o co m o co os o o co oo 00 iH O O CO O CO CM 00 t CO iH O O iI CO CO OS CO co m os co co m co x o m cm CM io m o OS co o a o o os co o oo o in o os H h w m w o a w O co i p 3 O PQ 3 pq W CD t3 03 cp u o J J p p fl o 2 oofi 0 PI o PI pi a Pi CD pi t o d OQ o r3 as TO v s 2 O Q 5 j US CS OS p pi Pi M t t5 3 S d Pi pi Soo d D O 03 o 3 p ct h w 3 O o O o 3 a d O oc O d o a P r m Ph Cm t 00 OS rH cm H H H C W W CM CM CM CM CM CM to o3 cO to ccJ c3 0 0 0 0 0 0 m i co os CM CM CM CM CM CM CM CM CM CM to o3 cd cci cd 0 0 0 0 0 OHNCOlOCCO COCOCOCOCOCOCO 00000000674 DEPARTMENT OF PUBLIC HEALTH 2 2 ft w O H HH O H 2 O P J tf H pq w Z Q o fc o J J M u H Ei fe H H ft O S P ft h3 w O Sz O o J o l H O o Q J 11 3 3 ft O H H Q fc H W S H W Ei Eh U Eh H VI M 5 w o a Q H H s o PL S n ft o h o S n in 3 O o WO Ph 2 t 00 o 0 0 N t 00 m co 00 OS OS in CO CO OS CVJ g c CO iH w o d S 5 rf iT CO lO Tj i CO t CO CO OS g CO CO to o OS OS CO 3 CO CO CD lH co CM 35 g fc CO OS os 03 CO X OS CO CO o CO OS iH CO CO to in 05 55 g CO N OS H 03 T cm CO CO CO o CO CO O lH 42 d oi 3 C Ph fed oS p 01 o pq 0 fl o OS o o ft OS o O a p j o a o Ol M d O IB 03 go 3g 2 S S 3 ft 03 a ft B o tj OS 101 ft O GO S oi SES o fia fl p S ft XS j ol O 03 W O M o 0 w S o rl o W oS O OS OS is WO MO HE r oS oi os oS oS oS 00000 o o CO CD O CM OS 03 0 0 OS CDDEPARTMENT OF PUBLIC HEALTH 675 H o fc w o W tH U H U P H 5 H pq CO K Q n o U ij w i H H a ti w r7 a O H j ji w o fe n O j 0 H U n W j O W H Q S w H In S H H H H H U Fi H w w Q H Ei i o o d a 1 LO rrt CTi P4 Ti c8 tH o CO H 55 a 15 a o o rt o pj a Ei 1 co lO OS OS TH OS iC CO LJ rH o cvi CM w CM UU O IN r CO 7 OS CO T S C lO TfH O M t co w OS CO COiCOCOtfOt I il rH iH iH IN i OHONNNCOCOOtO cioicoirioiccoidcooi CO t CO Q W H M O H H COtCOiHCOCOiOtb c o 2 n fl o 4J 3 0 a rt a ft tJ O O o O a o 0 p tS tiIrHfItlIfHrIffHiI I I I I I I I I I I I a o a g o a o a a a o u a CO 3 a o Q a o d 677 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME678 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 381000000 381000000 Budget Balancing Adjustment 27500000 40000000 Revenues Retained Grants U S Government 1421000 Earnings Hospital Services 20020427 18134064 Transfers Other Spending Units 8943698 6960938 Total Income Receipts419576729 433594126 NONINCOME Private Trust Funds 2 18559 201588 CASH BALANCES JULY 1st Budget Funds 36103594 48401780 Private Trust Funds 24622 16221 Total455923504 482213715 PAYMENTS EXPENSE Personal Services237869044 249831164 Travel 535726 539454 Supplies Materials L 250 946 61 1 099 382 86 Communication 1504889 1553268 Heat Light Power Water 10030577 11322795 Publications Printing 269079 698271 Repairs 2661745 2066420 Rents 235357 447327 Insurance 166660 1216692 Indemnities 1378 B0 224899 Pensions Benefits 17396924 18430342 Equipment 1585557 3255607 Miscellaneous 2247399 1847619 Total Expense Payments399734868 401372144 OUTLAYS Lands Buildings Personal Services 279909 00 Contracts 4650650 521512 Equipment 2613116 1741359 NONCOST Private Trust Funds 226960 198349 CASH BALANCES JUNE 30th Budget Funds 48401780 78360891 Private Trust Funds 16221 19460 Total 4 559 235 04 4 82213715679 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS General Fund U S P H Funds Store Funds Private Trust or Agency Funds 756 237 05 339 32 27 032 54 189 60 783 798 51 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 14956927 RESERVES For Contracts to Mature 14705605 For U S P H Funds 33932 For Store Account 2703254 For Private Trust and Agency Funds 18960 17461751 SURPLUS For Operations Subject to Budget Approval 45961173 783 798 51380 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME SUMMARY FINANCIAL CONDITION The Battey State Hospital at Rome Georgia which is under the control of the Department of Public Health ended the fiscal year on June 30 1959 with a surplus of 45961173 available for operations subject to budget approvals after providing the necessary reserve of 14956927 for liquidation of outstanding accounts payable 14705605 for contracts to mature 2703254 for stores accounts 33932 for U S P H Research Funds and J60 for private trust and agency funds held on this date AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Hospital in the year ended June 30 1959 was 381000000 To meet expenditures approved on budget 40000000 was transferred from the State Emergency Fund as a special appropriation as provided by law making total appropriation for the current year 421000000 In addition to the 421000000 provided as the current years appropri ation 14680766 was received from employees subsistence 1421000 from U S Public Health Grants 425877 for patients board and treatment 1874496 for store sales net 376725 for room and meals and 776200 from rents sales and other sources making total receipts for the year 440555064 From the 440555064 received 5722922 was transferred to the De partment of Public Health for administrative and laboratory costs and 1238016 to the State Personnel Board for pro rata cost of Merit System Administration leaving net income of 433594126 The 433594126 income and the 48401780 cash balance at the be ginning of the period made a total of 481995906 available with which to meet expenditures approved on budget for the fiscal year 401372144 of the available funds was expended for budget approved items of current operating expenses of the Hospital 2262871 was paid for improvements and equipment and 78360891 remained on hand June 30 1959 the end of the fiscal year Of this 78360891 remaining cash balance 29662532 is reserved for outstanding accounts payable and contracts to be completed 33932 for U S Public Health Research funds and 2703254 for the Patients Store Account and the remainder represents funds which have been provided in681 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures by the Hospital the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Administration 37003209 32474793 33356464 Medical 68367826 62506402 60572298 Nursing 90145991 75794141 69483360 Housekeeping 11728671 12031349 29996789 Laundry 10605554 10690782 10777369 Maintenance 59192292 78571071 71055766 Culinary 94439542 104005458 109746963 FarmandDairy 18418605 19965633 19501657 Poultry 5682570 4599540 Sickness Compensation 486185 368480 281232 Social Services 4640792 3410700 U S P H Research Project 1469999 802681 733015 Stores 1453779 2057513 585285 Totals403635015 407278543 406090198 BY OBJECT Personal Services 2498311 64 Travel Expense 5 394 54 Supplies Materials 109938286 Communication 15 532 68 Heat Light Water 11322795 Printing Publicity 698271 Repairs 20 664 20 Rents 447327 Insurance Bonding 1216692 Pensions Ret System 18430342 Indemnities 2 248 99 Equipment 32 556 07 Miscellaneous 1847619 Total Expense Payments401372144 2 378 690 44 5 357 26 1 250 946 61 15 048 89 100 305 77 2 690 79 26 617 45 2 353 57 1 666 60 173 969 24 1 372 50 15 855 57 22 473 99 2 258 487 18 4 561 19 1 273 893 15 14 864 59 101 801 08 4 433 87 91 777 90 3 376 25 169 58 154 955 03 5 462 44 66 654 41 23 448 49 997 348 68 4 003 885 16682 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME BY OBJECT Contd YEAR ENDED JUNE 30 1959 1958 1957 0 Land Bldgs and Improvements 5 215 12 49 305 59 839 00 Equipment W4MB9 2613116 5617782 Total Cost Payments403635015 4 072 785 43 4 060 901 98 Number of Employees on Payroll June 30 891 892 862 The net operating cost for the year ended June 30 1959 by application of accounts payable and inventories to the cash disbursements was 397989302 exclusive of amount expended for land buildings and per manent improvements This net operating cost the total patient days the net average daily population and the per capita cost per day is compared with previous years in the following statement YEAR ENDED JUNE 30 1959 1958 1957 Net Operating Cost3 979 893 02 3 944 80813 3 950 060 66 Total Patient Days 432561 472034 507548 Averade Daily Census 1185 1293 1390 Per Capita Cost Per Day 920 836 7784 While the expense of operating the Hospital the past year was less than operating costs the previous fiscal period the average daily patient census also decreased resulting in a net increase in per cost from 836 to 920 GENERAL Financial records of the Battey State Hospital are maintained in the office of the Department of Public Health in Atlanta and were found in excellent condition All employeesof the Hospital are covered for 1000000 each under Public Employees Honesty Blanket Position Bond Bond is written by the United States Fidelity and Guaranty Company 233520824052 dated January 30 1952 and covers any loss or losses sustained by the Insured the683 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME amount of indemnity on each of the employees being 1000000 through any fraudulent or dishonest act or acts committed by any one or more of such employees acting alone or in collusion with others All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Hospital and Department of Public Health for the cooperation and assistance given the State Auditors office during this examination and throughout the year685 DEPARTMENT OF PUBLIC SAFETY686 DEPARTMENT OF PUBLIC SAFETY RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 3100 000 00 3100 000 00 Budget Balancing Adjustment 1 158666 10 125489868 Revenues Retained GrantsCounties Cities 600000 Sales Recoveries 42408 26126 TransfersOther Spending Units 5 785 47 8 814 64 Total Income Receipts 4 253 304 71 4 352 345 30 NONINCOME Private Trust Funds 8669442 9176209 State Revenue Collections Unfunded 00 2366050 CASH BALANCES JULY 1st Budget Funds 18098388 31560339 Private Trust Funds 3309 Total452098301 478340437 PAYMENTS EXPENSE Personal Services191050758 214297970 Subsistence Allowances 765110 00 763 260 00 Travel 2732272 1525802 Supplies Materials 44776727 44699190 Communication 5687413 60 175 14 Heat Light Power Water 3903157 4103507 Publications Printing 4506034 5507350 Repairs 15947737 16816750 Rents 724033 771622 Insurance 54832 525101 Indemnities 1960199 1061268 Pensions Benefits 19263670 21485180 Equipments 42437315 46174345 Miscellaneous 2037480 2842528 Total Expense Payments 4115 926 27 442154127 OUTLAY Lands ImprovementsPersonal Services 00 496188 Lands ImprovementsContracts 275893 00 NONCOST Private Trust Funds 8666133 91795 18 CASH BALANCES JUNE 30th Budget Funds 31560339 24144554 Private Trust Funds 3309 00 Revenue Collections Unfunded 00 2366050 Total452098301 478340437687 DEPARTMENT OF PUBLIC SAFETY CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS AVAILABLE CASH Budget Funds 24144554 Revenue Collection Funds 2366050 26510604 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableCurrent 3979944 Social Security AprilJune 838801 4818745 RESERVES For Barracks at Donalsonville 6 00000 For Purchase Orders Outstanding 18368566 18968566 REVENUE COLLECTIONS For Funding to State Treasury 2366050 SURPLUS Budget Funds Subject to Budget Approval 3 572 43 265 106 04688 DEPARTMENT OF PUBLIC SAFETY SUMMARY FINANCIAL CONDITION The Department of Public Safety ended the fiscal year on June 30 1959 with a surplus of 357243 in operating funds after providing the necessary reserve of 23787311 for liquidation of accounts payable and purchase orders outstanding and reserving 2366050 for revenue collections to be transferred to the State Treasury REVENUE COLLECTIONS The Department of Public Safety is the revenuecollecting agency for license fees from operators of motor vehicles under provisions of the Drivers License Act In the fiscal year ended June 30 1959 a total of 118967823 was col lected from this source 116601773 was transferred to the State Treasury in the period under review and 2366050 was in bank for transfer to the State Treasury in the next fiscal period The 118967823 collected in the fiscal year just closed compares with 117553825 collected in the previous fiscal year ended June 30 1958 and 129155630 collected two years ago AVAILABLE INCOME AND OPERATING COSTS State Appropriation to the Department of Public Safety for the year ended June 30 1959 was 310000000 To meet expenditures approved on budget 125489868 was transferred from the State Emergency Fund as a Special Appropriation under provisions of State law making total allotment for the year 435489868 In addition to the 435489868 funds provided as the current years appropriation the Department received 26126 from miscellaneous sales and 600000 from the City of Donalsonville and Seminole County to apply on cost of constructing barracks making total receipts of 436115994689 DEPARTMENT OF PUBLIC SAFETY The following sales of automobiles used tires and tubes and other equip ment were deducted from payments of a like nature Used Cars 15914460480 Tires Tubes 1959622 Radio Supplies Materials 93910 Miscellaneous and Special Equipment 50838 Total16564850 The sale of used cars tires and equipment had the approval of the State Supervisor of Purchases as required by law From the 436115994 total income received 881464 was transferred to the State Personnel Board for the pro rata cost of Merit System Admin istration leaving net income of 435234530 The 435234530 net income and the 31560339 cash balance on hand at the beginning of the fiscal year made a total of 466794869 available with which to meet the years operating expenses 442154127 of the available funds was expended in the year for budget approved items of expense 496188 was paid for new buildings and improve ments and 24144554 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS The Departments expenditures for operations are compared for the past three years in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Ga Bureau of Investigation 71568421 65961865 69988539 DriversLicense Bureau 73326760 69369656 69320937 Ga State Patrol297755134 276536999 308758056 4 426 503 15 4 118 685 20 4 480 675 32690 BY OBJECT DEPARTMENT OF PUBLIC SAFETY YEAR ENDED JUNE 30 1959 1958 1957 Personal Services214297970 191050758 162612643 Subsistence Allowance 76326000 76511000 69030500 Travel Expense 1525802 2732272 1074874 Supplies Materials 44699190 44776727 35357458 Communication 6017514 5687413 5146724 Heat Lights Water 4103507 3903157 2825139 Printing Publications 5507350 4506034 6354511 Repairs Alterations 16816750 15947737 13286473 Rents 771622 724033 674271 Insurance Bonding 525101 54832 427960 Pensions Emp Ret System 18959837 17411892 16072027 Pensions Soc Security 2525343 1851778 339679 Indemnities 1061268 1960199 380776 Equipment 46174345 42437315 52936824 Miscellaneous 2842528 2037480 480845 Total Cost Payments4 421 541 27 4 115 926 27 3 670 007 04 OUTLAY Land Bldgs and Improvements 4 961 2 758 93 810 668 28 Total Cost Payments4 426 50315 4 118 685 20 4 480 675 32 Number of Employees on Payrolls June 30 603 643 606 MOTOR VEHICLE EQUIPMENT Inventory of automobiles shows the Department owned 303 cars and trucks at the close of the preceding fiscal year on June 30 1958 In the period under review 220 cars were purchased and 160 cars were sold making the total cars and trucks owned at June 30 1959 363 Cars bought and sold in the following under review are detailed in schedule follow ing The 363 cars and trucks owned by the Department on June 30 1959 are distributed as to location as follows391 DEPARTMENT OF PUBLIC SAFETY LOCATION Make Headquarters Staff Director 1959 Oldsmobile Deputy Director1959 Pontiac Commanding Officer 1959 Pontiac GBI Director 1958 Buick Treasurer 1958 Pontiac Personnel Director 1958 Pontiac Supervisor Safety Education 1958 Chevrolet Supervisor Maintenance 1958 Pontiac Supervisor Accident Reporting 1958 Pontiac Supervisor Drivers License Div 1958 Pontiac Supervisor Radio Division 1957 Plymouth Supervisor Training Division 1958 Ford Station Wagon Executive Security Post 1958 Olds 1958 Ford 1957 and 1958 Chevrolet 16 Georgia State Patrol i85 Bureau of Investigation 49 Safety Education I3 Crime Lab DriversLicense Division 6 State Prison 1958 Chevrolet 1 Field Officers 12 License Pickup 3 G S P Garage 3 Trucks 1 Wrecker 1 School Bus 5 Awaiting Sale 24 New Cars to be Assigned 45 363 All automobiles are in the custody of the Department of Public Safety except as provided by an amendment to the Act of 1933 which was passed by the General Assembly and approved January 29 1952 Georgia Laws 1952 pages 3 and 4 providing that one automobile be assigned by the State Department of Public Safety to the Warden of the Georgia State Prison at Reidsville Georgia Provisions of the Legislative Act of January 29 1952 are as follows The Warden of the Georgia State Prison at Reidsville Georgia shall be furnished by the department a passenger motor vehicle to be used by him on official business only and such use shall not fall within the restrictions relating to the purchase use and furnishing of automobiles as provided in Chapter 4020 of the Code of Georgia of 1933 as amended692 DEPARTMENT OF PUBLIC SAFETY The Commissioner and Deputy Commissioner shall be required to furnish their own uniforms and no motor vehicles or other equipment shall be used by any member of the Uniform Division of the Department of Public Safety except in discharge of their official duties MOTOR VEHICLE SAFETY RESPONSIBILITY The Director of the Department of Public Safety is charged with carrying out the provisions of the Motor Vehicle Safety Responsibility Law passed by the General Assembly and approved February 21 1951 Under this Act those drivers involved in an accident who have no lia bility insurance are required to make a deposit of funds with the Depart ment covering the amount of damage that might arise in case it is determined that they were responsible for the accident If it is determined that they are not liable or when they have made satisfactory settlement with the other party or parties involved the funds are returned to the depositor Should a claim be established against the depositor then the amount of the depositors fund or the amount of the claim is paid to the claimant and the remainder if any refunded to the depositor This account is handled by the State Treasurer as an agency transaction Funds received by the Department of Public Safety for this account are deposited with the State Treasurer and all refunds and payments are made by the State Treasurer on orders of the Director of the Department of Public Safety Records kept at the office of the Department of Public Safety for the Bureau of Safety Responsibility were examined and found to be in agreement with the State Treasurers records Summary of this account which is carried as the Bureau of Safety Responsibility is as follows Funds on hand July 1 1958 In State Treasury 9003835 Deposits in Year Ended June 30 1959 10498722 19502557 Less Payments and Refunds in Year Ended June 30 1959 10540865 Funds on hand June 30 1959 In State Treasury 8961692693 DEPARTMENT OF PUBLIC SAFETY GENERAL Department of Public Safety Board Members on June 30 1959 were Honorable Ernest Vandiver Governor Chairman of Board State Capitol Atlanta Georgia Honorable Eugene Cook State Attorney General Judicial Bidding Room 132 Atlanta Georgia Honorable Zack D Cravy ComptrollerGeneral State Capitol Room 238 Atlanta Georgia Honorable Jim Gillis Chairman State Highway Board 2 Capitol Square Atlanta Georgia Honorable George J Hearn Adjutant General P O Box 4839 Atlanta 2 Georgia Honorable W Earl Hamrick Sheriff Twiggs County Jeffersonville Georgia Honorable F C Atwood Sheriff Bartow County Cartersville Georgia Effective February 21 1959 William P Trotter was appointed Director of the Department of Public Safety succeeding W C Dominy who resigned effective February 19 1959 as Director and was reassigned as Treasurer of the Department William P Trotter is bonded in the amount of 1000000 as Director of the Department of Public Safety with the Fidelity and Deposit Company of Maryland bond 5490819 dated February 17 1959 The condition of the obligation of this bond is as follows Now therefore if the Principal shall during the terms of four years beginning on the 23rd day of February 1959 well and faithfully per form all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid and honestly account for all moneys coming into his hands according to law then this obligation shall be null and void otherwise of full force and virture Hubert L Conner is bonded for 500000 as Deputy Director of the Department of Public Safety with the Hartford Accident and Indemnity Company bond N3387981 dated March 20 1959 The condition of the obligation of the bond is as follows Whereas the said Hubert Lowell Conner has been appointed Deputy Director of the Department of Public Safety of the State of Georgia for the term of four 4 years beginning March 3 1959 to March 3 1963694 DEPARTMENT OF PUBLIC SAFETY Now if the said Hubert Lowell Conner shall faithfully discharge execute and perform all and singular the duties required of him and which may be required by the Constitution and the law and faithfully account for all moneys that may be received by him from time to time by virture of his office and faithfully deliver to his successor all books moneys vouchers accounts and effects whatever belonging to said office then the above bond to be void otherwise to be of full force and effect W C Dominy is bonded for 1000000 as Treasurer and Disbursing Officer of the Department of Public Safety with the Hartford Accident and Indemnity Company bond N3387905 dated February 20 1959 Bond covers faithful performance of duties and faithful accounting for all moneys the same as quoted for bond N3387981 above Prior to effective dates of bonds referred to in preceding paragraphs W C Dominy was bonded for 1000000 as Director of the Department with the Maryland Casualty Company William Alonzo Jones was bonded for 500000 as Deputy Director with the Hartford Accident and Indemnity Company and E D Mink was bonded for 1000000 as Treasurer and Disbursement Officer with the Hartford Accident and Indemnity Company The Department of Public Safety also holds Public Employees Honesty Blanket Position Bond issued by the Hartford Accident and Indemnity Company bond 2803981 dated December 10 1953 Coverage is for 250000 each on positions listed with rider attached covering the Super visor of Bureau of Safety Responsibility for 750000 and one Principal Accounting Clerk for 500000 This bond expires on January 1 1960 Financial records of the Department were found in good condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the yearDEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 695 GENERAL EQUIPMENT COMPANY Albany Wood Products Venetian Blind Co 11 Venetian Blinds Allen Parts Service Co Miscellaneous Small Tools American Associated Companies 5 Dozen Aaco Double Dent Towels American Optical Co 2 Sight Screeners Atlanta City Directory Co 6 Atlanta City Directories Auto Guide Co 1 Tow Bar and Extension Automobile Glass Co 2 Mirrors BallStalker Co 2 Flat Top Desks 3 Swivel Chairs 1 Sorting File 1 Extra Shelf 15 Chairs 2 Aluminum Chairs 1 Aluminum Settee 1 Security Desk 4 Table Lamps 2 Floor Lamps 1 Table Walnut 2 TW Tables 2 Executive Desks 1 Executive Cabinet 5 Letter Trays 1 Waste Basket 3 Chair Mats 1 Smokador 2 Security Chairs 2 Posture Chairs 3 Glass Tops for Desk 1 Full Length Mirror 1 Filing Stool 4 Book Oases 6 4Drawer Letter File 1 Special File Cabinet 1 4Drawer Security File 2 Sofas 3 Sections 1 Metal Swivel Chair 361 80 307 00 850 275 1 052 40 9000 15000 216 00 124 90 8200 7900 4500 423 30 157 25 2500 570 4405 2100 14800 101 00 8425 3150 2200 367 60 513 04 155 55 116 20 369 00 6120 7810 1986 1120 48000 29400 6235 69 10696 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY BallStalker Co Contd 2 Davenports 2 Cocktail Tables 5 Tablet Arm Chairs 36900 6600 215 00 11201 4450 10000 953 40 1350 1400 184 50 6600 36900 4375 70 1 18 x 70 Table 1 End Table 1 Chest Walnut 2 Bookkeeping Units 1 Calendar Pad 2 Shelves for Bookcase 1 Settee 1 Executive Chair 2 Couches 1 Sheaffer Desk Set 1 Set Supports 7 716 35 Beck Gregg Hardware 1 38 Cal M P Airweight Gun 170 Smith Wesson Pistols 12 12Gauge Guns 4720 9 204 65 11600 9 367 85 Bryant Lithographing Co 1 Posting Tray 125 00 2900 4500 3 866 95 9500 6450 15500 60 Metal Tab Guides 2 Brief Cases 38 4Drawer Steel Letter Files 36 Leather Desk Pads 12 Webster Dictionaries 24 Steel Card Files 3x5 4 380 45 Burroughs Corp 1 Adding Machine 1 Posting Stand 355 50 5000 405 50 Calhoun Co 1 Film Strip and Slide Projector 104 95 3350 277 1 Remote Control Changer Less Discount 135 68 CarithersWallaceCourtenay Co 12 Wardrobe Cabinets 3 4Drawer Files 1 334 56 335 11 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 697 GENERAL EQUIPMENT Contd COMPANY CarithersWallaceCourtenay Co Contd 3 35 Consolidator Units 16 Night Stands 16 Dressers and Mirrors 16 Beds 16 Springs and Mattresses 4 Executive Type Desks 1 Revolving Executive Type Chair 1 TW Table 1 Desk Mat 22 Metal Chairs 2 Elec Staplers and Staples 1 Cabinet Walnut 2 Typist Desks 1 Flat Top Desk 1 Posture Chair 4 Tables 60 x 30 1 Table 42x30 1 Aluminum Chair 1 Table 1 Tol Table 1 Aluminum Revolving Chair 3 Aluminum Side Chairs 1 File Cabinet 1 Full Length Mirror 14 Waste Baskets 2 Revolving Arm Chairs 4 Side Chairs 1 Telephone Stand 1 Sofa 2 Table Lamps 2 Bronze Ash Stands 4 Glass Ash Trays 3 Metal Ash Trays 6 Letter Trays 1 Coral Sofa 2 Coral Chairs 1 Alabasta Chair 3 Fern Chairs 1 Walnut Coffee Table 4 Walnut End Tables 20 Hanson Scales Carney Fence Co Installing Fence 332 58 410 40 1 552 80 404 16 1 324 00 865 12 8946 2025 945 377 18 138 44 7853 437 32 170 85 6970 534 64 7807 8946 7863 130 48 112 20 167 64 148 11 3955 3978 178 92 223 52 8861 155 59 5990 2476 360 1350 2136 198 15 199 42 7429 175 01 5250 183 44 157 60 11 178 64 1 209 10698 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY Century Electronic Co 1 Rectifier Tester Chapman Dry Goods Co 12 Dozen Sheets and Pillow Cases City Ice Co Gainesville 1 Hot Water Heater City Publishing Co 1 Cross Ref DirectorySavannah Collins Motor Co 2 1959 Ford Engines 145500 2 1959 Cruiseomatic Transmissions 50718 3 Ford Cruiseomatic Transmissions 847 54 Colonial Film Equipment Co 1 35mm Camera J P Crenshaw Co 1 File Cabinet Criminal Research Products Inc 18 Bureau All Purpose Kits DavisonPaxon Co 5 Lawn Mowers 234 H P Dictaphone Corp 1 Time Master Combination Machine 380 00 1 Time Master Transcribing Machine 360 00 Eastman Kodak Stores Inc 1 Glass FNegative Carrier 1 Water Filter 6 Filter Cartridges 2 GE Enlarger Lamps Less Discount East Point Ford Co 1 K R Wilson Motor Stand Adapter Kit and Oil Drip Stand Edwards Upholstery and Glass Shop 1 Mirror Excell Venetian Blind Co 29 Venetian Blinds Exercycle of Georgia 1 Exercycle Premier Model 125 330 2995 1500 300 103 2995 307 20 9995 1795 2 809 72 128 75 10000 450 55 249 95 74000 5022 339 70 1995 314 16 398 09DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 699 GENERAL EQUIPMENT Contd COMPANY Ezell Equipment Co 1 Gasoline Pump Less Tradein Fabric Shop The 1 Ceiling Drapery for Classroom Fulton Cotton Mills 1 Tarp for Truck Gainesville Gas Appliance Co Installing Heating System at Washing ton Ga Patrol Building Garrett Hal 1 Kodak Enlarger General Electric Co 15 60Watt Mobile Units 1 Remote Control Amplifier 1 Remote Control Panel 1 Oasis Water Cooler 24 Electric Clocks 1 Dazor Floating Lamp Gibson McDonald Furniture Co 3 Smoking Stands Goldstein Sons Co 24 Dozen Towels Governmental Guide 1 1959 Governmental Guide Graybar Electric Co Inc 1 Desk Lamp HartRollins Furniture Co 8 Foam Rubber Pillows Harrison Co The 1 Book 9 Ga Annotated Code Harrison Upholstry Shop 1 Window Awning Home Desk Co 1 Bookcase Unit 1 Security 10Drawer File Institute of Applied Science 10 Flasholens Magnifiers 345 00 10000 338 00 20700 6400 151 00 148 06 5704 5855 365 50 24500 177 26 5618 1 219 90 1000 6 965 10 3 00 118 80 7 00 19 56 6000 12 00 32 00 424 05 9653700 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY International Business Machine Corp 1 Electric Typewriter Industrial Tape Supply Co 1 38Cal M P Gun Isengor Camera Exchange 84 Ansco Ready Flash Cameras and Flash Units Laboratory Supply Equipment Co 1 Bench Roller 1 Adjustable Burner Stand 1 Graphite Paddle Less Discount Lanier Co The 1 Audiograph Key Noter Model G6 1 Tele Box 100 FL 20 Records Lipscomb Co William H Installing Electric Motor Operator for Kihnear Steel RolTop Door LugAll Co The 1 Packet of Handy Angle 1J x 1 Micro Chemical Specialties Co 1 Melting Point Block National Floor Products Co 1 Rubber Mat 124 x 5 1 Rubber Mat 6x 6 Neel Electric Heating Co Installing New Gas Furnace PitneyBowes Co 14 Hand Operated Validating Machines Machines Meters 680621731 RT 1854 21732 RT 1855 21733 RT 1856 21734 RT 1858 21735 RT 1859 21736 RT 1860 21737 RT 1862 1095 2365 365 38 286 70 3750 600 215 41 125 77 24 607 10 42000 6187 654 72 3787 330 20 40200 2807 2850 341 18 87500701 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY PitneyBowes Co Contd 14 Hand Operated Validating Machines Contd Machines Meters 21738 RT 1863 23248 RT12T 1872 23249 RT12T 1871 24313 RT12T 1891 24314 RT12T 1892 25999 RT12T 1897 26004 RT12T 1900 4 Electric Validating Machines 41532200 RT 1857 2201 RT 1861 4402 RT12T 1893 4403 RT12T 1899 19 Hand Operated Tradeins and 2 Electric Tradeins RH 684424 693953 684430 684434 684435 RHL699740 RH684431 RHL699828 RH696377 RH 684436 RH684433 RHL699771 RH684423 RH696375 RH684425 RH693950 RH696376 RH684426 RH696373 RG440308 RG440309 7 895 36 RTT 594 RT 507 RT12T 1028 RT12T 763 TT 515 RT 514 RTT 683 RT12T 1033 RT 501 RT12T 1034 RT 509 RT 510 RT 508 RT12T 1030 RT 512 RTT 682 RT12T 760 RTT 685 RTT 684 RTT 593 RT 1031 1 365 00 Polk Co R L 1 Copy Macon City Directory 45 00 1 Copy Albany City Directory 3000 31137 46 7500702 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY Porter Heating Co Installation of 4 DrainField at Gainesville RCA Victor Distributing Corp 20 Antennas Redmond Co Wm J 1 Model GWI Dewalt Saw Complete 1 Dado 8 Head 1 Combination Blade 1 Ground Blade 10 1 Shaper Cutter Head W4 Sets Knives Less Discount 395 00 2550 450 1075 2120 914 Reilly Co B G 48 Steel Tapes RemingtonRand 3 Adding Machines 61440 7 Standard Typewriters 11 144800 3 Standard Typewriters 13 126000 2 Electric Typewriters 13 71100 4 Kompakt Files 49640 2 CrossFiles 57500 36 Cross File Trays 29340 1 Set P B Guides 4350 50 Sets Tab Guides 14850 34 Removable Label Cell Guides 690 1 Lineatime 3140 Richs Inc 4 Valet Racks Royal McBee Corp 3 Typewriters Seely Office Equipment Co 1 Metal Tuftex Upholstery Settee 250 42 2 Mtl Tuftex Uphlstry Lounge Chairs 200 26 1 Metal Executive Swivel Chair 59 95 Less Discount 10813 Selig Co The 48 Round Baskets SharpHorsey Hardware Co 100 S W Pistols and 357 Magazines 5 512 50 2 Pedestal Fans 7630 140 00 225 40 447 81 189 60 5 628 50 3900 587 25 402 50 5275DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 703 GENERAL EQUIPMENT Contd COMPANY SharpHorsey Hardware Co Contd 1 38Cal M P Airweight Gun 1 Holster 1 Toastmaster Heater 1 Soldering Gun 1 14 Electric Drill 8 Electric Fans Less Discount Simmons Co 16 Mattresses and Springs 16 Chests 16 Beds 16 Night Tables Less Discount Sirchie Finger Print Laboratories Inc 1 U V Detection Unit SouthEast Sales Co 50 Blankets Southern Spring Bed Co 6 Beds WSprings 8 Mattresses Southern Venetian Blind Corp 2 Alum Venetian Blinds 8 Bottom Rails 8 Blinds Cut Down 1 Alum Venetian Blind State Vacuum Stores Inc 1 Vacuum Cleaner Stevens Pictures Inc 1 Movie Projector Less Tradein on Natco Jr Specialty Distributing Co 1 MultiTester The Radio Message Service Inc 3 60Watt Mobile Units Thomas Co A H 1 Hot Water Boiler Installed 1 Condenser Water Pump Installed 4815 220 1269 864 1187 267 54 141 1 270 40 1 248 00 34240 348 80 3878 147 00 179 99 3827 2250 650 00 6500 5 938 48 3 170 82 238 00 242 55 326 99 6077 8995 58500 7247 1 590 00 2 228 00 3 575 00 5 803 00 704 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 GENERAL EQUIPMENT Contd COMPANY Underwood Corp 2 Standard Typewriters Walden J Whltley 25 Foam Rubber Pillows Westinghouse Electric Supply Co 2 Fans 2 Desk Lights Wilson K R Inc 1 Impact Hammer 2 Removers 1 Lo Jack 3 Replacer 2 Air Nozzle Tips 1 Drain Can WFilter 1 Assembly and Disassembly Holder 1 Rear Band Adjustable Wrench 1 Front Band Adjustable Wrench 2 Seal Replacers 1 Turning Wrench 1 Gauge Shaft Assy Accelerator Setting 2 Compressors 1 Remover and Replacer 1 Driver and Gauge Shipping Charges Miscellaneous 26 Books for Crime Lab Less Sale of Used Furn and Fixtures Less Sale of Used Radio Equipment Insurance on Wrecked Car AUTOMOBILE TIRES AND TUBES American Tire Co 78 Tires Atlanta Tire Mart 235 Tubes 50 Tires 7056 3734 1200 2930 15700 2685 190 1595 3425 3095 2025 1790 435 375 1655 565 1200 7 12 408 50 148 75 107 90 395 77 305 08 198 46 939 10 309 92 112 499 41 1 447 48 111 051 93 447 15 801 50 1 409 49 1 248 65DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 705 AUTOMOBILE TIRES AND TUBES Contd COMPANY Bradford Tire Co 625 Tires Buf ord Tire Co 155 Tires Douglas Tires Inc 100 Tires Duffy General Tire Co 58 Tires Duke G T Co 302 Tires Firestone Stores Inc 25 Tires Goodrich B F Co 425 Tires Gordy Tire Co 375 Tires 198 Tubes Kehoe Bill Tire Co 50 Tires Perry Brothers Oil Co 50 Tires Prior Tire Co 1 175 Tires 486 Tubes Pure Oil Co The 200 Tires Eiddick Tire Sales Co 850 Tires Service Station Supply Co 424 Tubes 25 Tires Smith Tire Co 3 Tires Standard Oil StationAshburn Ga 1 Tire 11 032 00 2 537 15 1 651 00 1 147 82 4 351 05 412 75 7 156 00 6 913 50 376 20 7 289 70 825 50 825 50 13 764 25 1 074 60 14 838 85 3 415 75 9 266 00 820 36 61700 1 437 36 9633 499 68 945706 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 AUTOMOBILE TIRES AND TUBES Contd COMPANY Less Sale of Used Tires and Tubes Canton Tire Co 448 Tires 179200 Ellijay Tire Co 539 Tires 250635 111 Tubes 4955 Harbin E B 1 Tire and Tube 500 Lunsford L H 2 Tires 958 McClure Tire Co 929 Tires 430551 Nicholson J W 148 Tubes 7400 North Ga Tire Co 338 Tires 1531 14 Thornton Tire Co 2 179 Tires 932309 1959622 49 349 67 AUTOMOBILES COMPANY A B W Chevrolet Co Jackson Ga 2 1958 Chevrolets 4 1959 Chevrolets 3 814 74 8140 36 11 95510 Americus Automobile Co Americus Ga 5 1959 Fords 3 829 76 4 255 24 9 944 85 Bainbridge Motor Co Bainbridge Ga 2 1958 Fords 2 1959 Fords 8 085 00 Bacon Chevrolet Inc Milledgeville Ga 1 1958 Chevrolet 1 914 88 2 075 69 1 907 37 Banks Pontiac Co Barnesville Ga 2 1959 Pontiacs 5 286 25 Barrow County Motors Inc 2 1959 Fords 3 977 94 Blackshear Sales Co Blackshear Ga 1 1958 Ford 1 1959 Ford 3 990 57 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 707 AUTOMOBILES Contd COMPANY Beaudry Ernest G Inc Atlanta Ga 1 1958Ford 191488 Blackshear Sales Co 1 1959 Ford 217955 Brooklet Motor Co Brooklet Ga 1 1958Ford 191488 Brannen Motors Unadilla Ga 3 1959 Fords 615749 Crawford Motor Co Fayetteville Ga 2 1959 Fords 397794 Cleveland Ford Inc Hartwell Ga 2 1959 Fords 397794 Cairo Motor Co Cairo Ga 2 1958Fords 382976 2 1959Fords 425524 808500 Camp Chevrolet Inc Norcross 1 1958 Chevrolet 190737 CheekBickerstaff Chev Co Inc Buena Vista Ga 1 1959 Chevrolet 203509 Collins Motor Co McDonough 5 1958Fords 957440 6 1959Fords 1248842 2206282 City Motor Co Donalsonville Ga 1 1959Pontiac 258147 CordellGreen Motor Co McDonough 4 1958Fords 765952 4 1959Fords 851048 1617000 Darien Motor Co Darien 1 1959Ford 198897 Davis Motor Co Fayetteville Ga 2 1959 Fords 397794 Dawson Motor Co Dawson Ga 1 1958Ford 191488 Donalsonville Motor Co Donalsonville Ga 2 1958Fords 382976 2 1959Fords 425524 808500708 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 AUTOMOBILES Contd COMPANY Duvall Ford Co Clayton Ga 11959Ford 217955 Eatonton Motor Co Eatonton Ga 1 1959 Ford 198897 East Point Ford Co East Point Ga 1 1958Ford 191488 6 1959Fords 1259228 1450716 East Point Chevrolet East Point Ga 1 1958 Chevrolet 190737 1 1959 Chevrolet 203509 394246 Felder Son Inc Blakely Ga 2 1959Fords 416852 Fitzgerald Motor Co Fitzgerald 1 1959 Ford 217955 GoldmanTaber Pontiac Co Atlanta Ga 4 1958Pontiacs 986159 2 1959 Pontiacs 528625 1514784 Gould Motor Co Brunswick Ga 2 1958Fords 382976 2 1959Fords 435910 818886 Greene County Motor Co Greensboro Ga 1 1959Ford 198897 Griner Price Chevrolet Co Quitman Ga 3 1958 Chevrolets 572211 HaleyCowart Motor Co Douglas Ga 1 1958Ford 191488 3 1959Fords 615749 807237 Hardwick Chevrolet Co Dalton Ga 1 1958 Chevrolet 190737 Hardaway Motors Co Columbus 2 1959 Fords 397794 Head Ford Co Carrollton Ga 1 1958Ford 191488 11959Ford 217955 409443DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 709 AUTOMOBILES Contd COMPANY Homerville Motor Co Homerville Ga 1 1958 Ford 1 1959 Ford HuguleyScott Auto Co West Point Ga 2 1959 Fords Hurst Motor Co Commerce Ga 2 1959 Fords Jefferson Motor Co Jefferson Ga 1 1959 Ford Jones Motor Co Dallas Ga 2 1958 Fords 1 1959 Ford JonesJohnson Ward Ford Inc Hawkinsville 1 1959 Ford John Smith Co Atlanta Ga 13 1959 Chevrolets Julian Harrison Inc Rome Ga 2 1959 Fords Kilgo Motor Co Tallapoosa Ga 1 1959 Ford KinseyHill Ford Co Toccoa Ga 1 1959 Ford1 Lanier Motor Co Lakeland Ga 1 1958 Ford 3 1959 Fords McGarity J L Co Monroe Ga 3 1958 Fords 5 1959 Fords Means Inc Al Decatur Ga 2 1959 Fords Midville Motors Inc Midville Ga 1 1959 Ford Mitchell Motors Inc Atlanta Ga 1 1958 Oldsmobile 98 Less Tradein 1 1958 Olds 98 1 914 99 2179 55 4 094 54 3 977 94 3 977 94 1 988 97 3 82976 2 179 55 6 009 31 e 2 179 55 24 089 13 3 977 94 2 179 55 1 988 97 1 914 88 6 434 79 8 349 67 5 744 64 10 690 03 16 434 67 3 977 94 1 988 97 5 249 00 4 500 00 74900 710 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 AUTOMOBILES Contd COMPANY Mitchell Motors Inc Atlanta Ga Contd 1 1959 Oldsmobile 88 Moody Henry W Dahlonega Ga 2 1959 Fords Moody Motor Co Inc Perry Ga 1 1959 Ford Montezuma Motor Co Montezuma Ga 1 1958 Ford NeSmith Auto Co Jimmy Manchester Ga 1 1958 Ford 2 1959 Ford Nimmer Chev Co Blackshear Ga 1 1959 Chevrolet Nix Ford Inc Cleveland Ga 1 1959 Ford Otwell Motor Co Cumming Ga 4 1959 Fords Parker White Motors Waynesboro Ga 1 1959 Ford Peach County Motors Ft Valley Ga 1 1958 Ford 3 1959 Fords Ramsey Motor Co H N Springfield Ga 1 1959 Ford Ray Ford Sales Claude Elberton Ga 2 1959 Fords Redwine Motor Co Fayetteville Ga 1 1958 Ford 1 1959 Ford Richard Motor Co Villa Rica Ga 1 1959 Ford Riddle Motor Sales Montezuma Ga 2 1958Pontiacs Rich Chevrolet Co R L Bainbridge Ga 1 1958 Chevrolet Roswell Motor Co Roswell Ga 1 1958 Ford 2 1959 Fords 1 914 88 3 977 94 NeSmith Motors Buddy Cochran Ga 2 1958Fords 382976 1 1959Ford 198897 1 914 88 6 053 63 1 914 88 2 075 69 1 914 88 4 255 24 2 706 27 3 977 94 2 075 69 1 914 88 5 892 82 5 818 73 2 027 04 1 988 97 8 337 04 2 179 55 7 968 51 1 988 97 3 977 94 3 990 57 1 988 97 4 688 50 1 907 37 6 170 12DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 711 AUTOMOBILES Contd COMPANY Royston Ford Co 2 1959 Fords Sanders Motor Co Eastman Ga 1 1958 Ford SmithJohnson Pontiac Co East Point Ga 1 1959 Pontiac Smith Motor Co J R Barnesville Ga 2 1958 Fords 2 1959 Fords Stewart Ford Sales Lincolnton Ga 2 1958 Fords Stone Mountain Motor Co Stone Mt Ga 1 1959 Ford Stovall Motor Co Inc Cornelia Ga 2 1959 Fords StricklandWilliams Motor Co Cordele Ga 1 1959 Ford Springfield Phillips Louisville Ga 1 1959 Ford Thomasville Sales Co Thomasville Ga 2 1959 Fords T L Chevrolet Co Ludowici Ga 2 1958 Chevrolets 1 1959 Chevrolet Trussell C A Motor Co Athens Ga 2 1959 Fords Universal Motors Hapeville Ga 2 1959 Fords Wade Motor Co Atlanta Ga 1 1959 Ford Wainwright Ford Sales Roberta Ga 2 1959 Fords Wansley Motor Co Carnesville Ga 2 1959 Fords Warren County Motor Co Warrenton Ga 1 1958 Ford 1 1959 Ford 3 977 94 1 914 88 2 461 03 3 829 76 4 359 10 8 188 86 3 829 76 1 988 97 3 977 94 1 988 97 1 988 97 4 359 10 3 814 74 2 035 09 5 849 83 3 977 94 3 977 94 1 988 97 3 977 94 4 168 52 1 914 88 1 988 97 3 903 85 712 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 AUTOMOBILES Contd COMPANY Wayne Motor Co Jesup Ga 1 1958 Ford WestDodson Motor Co Douglasville Ga 1 1958 Ford Wilkinson Motors Inc Milledgeville Ga 1 1958 Ford 1 1959 Ford Webb Chevrolet Co Cochran 2 1958 Chevrolets Wright Motor Co Moultrie 2 1959 Fords Cars BoughtChevrolets 35 Fords171 Oldsmobiles 2 Pontiacs 12 1 914 88 2179 55 1 914 88 1 914 88 4 094 43 3 814 74 3 977 94 445 946 65 220 LESS AUTOMOBILE SALES COMPANY Adams Motor Co East Point Ga 1 1957 Chevrolet 95750 1 1957 Chevrolet 92650 1 1957 Chevrolet 92650 1 1957 Chevrolet 92650 1 1957Plymouth 75750 1 1958Ford 116750 1 1958Ford 106750 1 1958Ford 106750 Allison T H Marietta Ga 1 1956Dodge 50100 1 1958Ford 135100 Auto Sales Co Atlanta 1 1957 Chevrolet 86600 1 1957 Chevrolet 89100 1 1957 Chevrolet 90399 1 1957 Chevrolet 83900 1 1957 Chevrolet 90600 7 79700 1 852 00DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 713 LESS AUTOMOBILE SALES Contd COMPANY Auto Sales Co Atlanta Contd 1 1957 Ford 1 1957 Ford 90100 925 99 91600 926 00 801 99 1 001 00 901 00 1 026 99 99100 1 026 99 1 026 99 926 99 1 001 99 90688 826 00 906 99 1 051 09 1126 00 90199 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1958 Ford 1 1957 Pontiac 1 1957 Pontiac 1 1957 Pontiac 22 498 87 Milledgeville Bacon Chevrolet Inc 1 1958 Ford 82799 926 99 926 99 901 99 901 99 876 99 90199 859 99 90499 902 99 903 99 902 99 902 99 90299 839 99 90299 876 99 115700 Bob Norman Auto Sales Co Atlanta 1 1QFR nhevrnlet Wrecked 756 51 Bryant Chev Co Inc 1 1958 Ford Claxton Ga 90000 Bishop Bros Atlanta 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 714 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 LESS AUTOMOBILE SALES Contd COMPANY Bishop Bros Atlanta Contd 1 1957Ford 87799 1 1957 Ford 90399 1 1957Ford 90199 1 1957Ford 90499 1 1957Ford 90199 1 1957Ford 90199 1 1957Ford 90199 1 1957 Ford 66699 1 1957Ford 89499 1 1957Ford 105999 1 1957 Ford 95199 1 1957Ford 92699 1 1957Ford 92699 1 1957 Ford 92699 1 1958Ford 107601 1 1958Ford 97751 1 1958Ford 100251 1 1958Ford 100251 1 1958Ford 100251 1 1958Ford 96199 1 1958Ford 95251 1 1958Ford 96199 1 1958Ford 91151 1 1958Ford 94600 1 1958Ford 103100 1 1958Ford 103100 1 1958Ford 103100 1 1958Ford 82601 1 1958Ford 87601 1 1958Ford 85101 1 1958Ford 72601 11958Ford 82601 1 1958Ford 85101 1 1958Ford 82601 1 1958Ford 87601 1 1958 Ford Wrecked 56661 1 1958 Ford Wrecked 31361 1 1957Pontlac 76699 Church Elmer Clarkesvllle 1 1957Ford 69210 1 1957 Ford 83815 1 1957Ford 62600 1 1958 Ford 120800 49 009 03DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 715 LESS AUTOMOBILE SALES Contd COMPANY Church Elmer Clarkesville Contd 1 1958 Ford 1 1958 Ford 1 1956 Plymouth 1 1957 Plymouth Cochran Motors East Point 1 1958 Ford 1 1958 Ford 1 1958 Ford Crawford J B Rockmart 1 1957Ford 1 1958 Ford Cross Used Cars Atlanta 1 1956 Chevrolet Dunn R D Powder Springs 1 1955 Plymouth Gunn Geo N Lithonia 1 1958 Ford Hilltop Auto Salvage Co Atlanta 1 1958 Ford Wrecked Johnson Motor Co Inc LaGrange 1 1957 Chevrolet 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957Ford 1 1958 Ford Mays J R Atlanta 1 1957 Ford Mullinax E L Marietta 1 l957Pontiac 1 1957Pontiac Pyron J J Fayetteville 1 1957 Chevrolet 1 1957 Chevrolet 1 1957 Ford 1 1957 Ford 1 1957 Ford 1 1957 Ford 951 15 1 051 10 592 08 621 00 985 00 86500 867 00 726 00 906 00 855 00 916 00 906 00 579 58 1 052 60 1 052 60 1 052 60 3 157 80 991 00 1 171 00 2 162 00 767 60 536 00 1 029 00 326 00 959 99 805 96 856 99 959 99 859 99 879 99 1 109 99 6 432 90 951 01 1 850 00716 DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 LESS AUTOMOBILE SALES Contd COMPANY Pyron J J Fayetteville Contd 1 1957Ford 90700 1 1957Ford 87600 1 1957 Ford 94100 1 1958Ford 81700 1 1958Ford 81500 1 1958Ford 92600 1 1958Ford 98100 1 1958Ford 95100 1 1958Ford 112600 1 1958 Ford 106500 1 1958Ford 107650 1 1958Ford 104100 1 1958Ford 102600 1 1957 Oldsmobile 140100 1 1957 Plymouth 70150 Reeves Used Cars Atlanta 1 1958Ford 107000 1 1958Ford 124000 1 1958Ford 124500 Smith Bros Ringgold 1 1956 Chevrolet 70150 1 1957 Chevrolet 82600 1 1957 Ford 87600 1 1957Ford 91500 1 1957 Plymouth 90100 South Hamilton St Auto Parts Dalton 1 1958 Ford Wrecked Spivey Motors Inc Athens 1 1957 Ford Wrecked Strickland Motor Co Marietta 1 1956 Chevrolet 67000 1 1958Ford 106000 1 1958Ford 104400 1 1958Ford 104400 1 1958Ford 104400 1 1958Ford 89000 Townsend Body Shop Milledgeville 1 1958 Ford 19 827 00 3 555 00 4 219 50 83750 42300 5 752 00 1 026 50DEPARTMENT OF PUBLIC SAFETY DETAIL OF EQUIPMENT PURCHASES YEAR ENDED JUNE 30 1959 LESS AUTOMOBILE SALES Contd COMPANY Walls Jimmy Hapeville 1 1958 Ford 1 1958 Ford 601 00 601 00 SALES 23 Chevrolets 1 Dodge 122 Fords 1 Oldsmobile 6 Plymouths 6 Pontiacs 159 1 Oldsmobile traded in and credited on purchase of new car 717 1 202 00 144 604 80 160 SUMMARY OF EQUIPMENT PURCHASES AND SALES General Equipment Purchased 112 49941 Less Sales 144748 11105193 Automobile Tires and Tubes Purchased 68 945 89 Less Sales 1959622 4934967 Automobiles Purchased 450 446 65 Less 1 Oldsmobile Tradein 4 500 00 445 946 65 Less 159 Cars Sold 144 604 80 Total Equipment Net 46174345718 DEPARTMENT OF PUBLIC SAFETY MOTOR VEHICLE INVENTORY JUNE 30 1959 DEPARTMENT OF PUBLIC SAFETY INVENTORY OF DEPARTMENT OWNED VEHICLES 63059 MAKE FORD 1948 Truck 1 1950 Truck1 1958 Pickup 1 1958 Station Wagon 1 CHEVROLET 1952 Wrecker OLDSMOBILE PONTIAC PLYMOUTH DODGE 1947 Bus 1956 1957 1958 1959 Total 101 124 236 23 2 5 6 37 1 21 BUICK Totals 6 1 Total No Cars at Beginning of Fiscal YearJuly 1 1958 Total No Cars Bought During Fiscal Year Total No Cars Sold During Fiscal Year 43 1 161 21 1 6 83 4 32 6 1 1 152 363 303 220 160 Total No Cars on Hand at End of Fiscal YearJune 30 1959 363 J J Malone Signed J J Malone Sgt Inventory W C Dominy Signed W C Dominy MajorTreasurer719 PUBLIC SERVICE COMMISSION720 PUBLIC SERVICE COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 30000000 30000000 Budget Balancing Adj ustment 6 638 70 Transfers Other Spending Units 50309 44529 Total Income Receipts 29285821 29955471 NONINCOME Private Trust Funds 247604 260658 State Revenue Collections Unfunded 10000 CASH BALANCE JULY 1st Budget Funds 375498 693655 Total 29908923 30919784 PAYMENTS EXPENSE Personal Services 21576297 22509153 Travel 3171203 3158578 Supplies Materials 550681 443907 Communication 895202 969380 Publications Printing 636254 830710 Repairs 37856 71121 Rents 15540 14790 Insurance 4750 10380 Pensions Benefits 1547755 1660447 Equipment 387536 434414 Miscellaneous 144590 280832 Total Expense Payments 28967664 30383712 NONCOST Private Trust Funds 247604 260658 CASH BALANCES JUNE 30th Budget Funds 693655 2654 14 State Revenue Collections Unfunded 10000 Total 29908923 30919784721 PUBLIC SERVICE COMMISSION SUMMARY FINANCIAL CONDITION The Public Service Commission ended the fiscal year on June 30 1959 with a surplus of 265414 available for operations subject to budget ap provals after providing reserve of 10000 for unfunded revenue collections REVENUE COLLECTIONS The Public Service Commission is the revenuecollecting agency for licenses and fees levied against Motor Carriers coming under the jurisdiction of this office as provided by law In the year ended June 30 1959 22106200 was collected from licenses issued to Motor Carriers and 331500 from Certificates of Public Con venience making a total of 22437700 to be accounted for 22427700 was transferred to the State Treasury in the period under review and 10000 remained on hand at June 30 1959 to be funded to the Treasury in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Public Service Commission in the year ended June 30 1959 was 30000000 From the 30000000 provided as the current years appropriation 44529 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income available to the Public Service Commission 29955471 The 29955471 net income and the 693655 cash balance at the begin ning of the period made a total of 30649126 available with which to meet expenditures approved on budget for the fiscal year 30383712 of the available funds was expended in the year for budget approved items of expense and 265414 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for operating cost of the Commission in the past three years are compared in the statement following722 PUBLIC SERVICE COMMISSION YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 22509153 21576297 19425779 Travel Expense 3158578 3171203 3318130 Supplies Materials 4 439 07 5 506 81 5 932 81 Communication 969380 895202 914589 Stamping Printing 830710 636254 371682 Repairs Alterations 71121 37856 46216 Rents 14790 15540 14040 Insurance Bonding 10380 4750 4750 Pensions 1660447 1547755 1375936 Equipment 434414 387536 630714 Miscellaneous 280832 144590 548013 303 837 12 289 676 64 272 431 30 Number of Employees on Payroll June 30 38 37 37 GENERAL The Commission has on file with the Governor of the State Public Official Schedule Bond No 1157245 covering faithful performance of duties and accounting for funds effective June 1 1959 and amount of coverage is as follows A O Randall Secretary 250000 Robert N Fellows Cashier 200000 A J Fort Inspector 200000 H E Conley Inspector 200000 T S Tyson Inspector 200000 W M Lee Inspector 200000 Matt L McWhorter Chairman 250000 W E Doolittle Inspector 200000 Donald L Lawrence Inspector 200000 Total Liability1900000 All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Public Service Commission were found in good condition and appreciation is expressed to the officials and staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year723 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS724 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENT Appropriation 2006200000 Budget Balancing Adj ustment 566 128 52 Revenues Retained Grants from U S Government 6112685560 County Participation 301341310 Transfers Other Spending Units 19 185 40 Total Income Receipts 8474921182 CASH BALANCE JULY 1st Budget Funds 124044885 Total 8598966067 PAYMENTS EXPENSE Personal Services 75492436 Travel 4410674 Supplies Materials 2432264 Communication 6695222 Publications Printing 4884968 Repairs 525646 Rents 38 68183 Insurance 110 00 Pensions Retirement Systems 5922501 Grants to Counties 337042405 Equipment 1920442 Miscellaneous 307929 Benefits 7543544093 Total Expense Payments 79 870 577 63 CASH BALANCE JUNE 30th Budget Funds 6 11908304 Total 8598966067 1959 20 062 000 00 464 160 85 65 693 907 83 3 334 884 46 1833787 89 536 615 27 6 119 083 04 95 655 698 31 782 149 64 44 642 20 30 092 64 87 740 92 42 991 62 4 020 46 47 146 35 16000 61 803 97 3 615 570 77 1 695 50 3 158 47 83 574 376 04 88 295 548 58 7 360 149 73 95 655 698 31725 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS BUDGET FUNDS State Funds 119622217 Federal Funds 616399334 County Funds 6578 736014973 PRIVATE TRUST AND AGENCY FUNDS Employees Retirement 43102 68 Social Security 3563617 7873885 7 438 888 58 LIABILITIES RESERVES SURPLUS LIABILITIES ACCOUNTS PAYABLE State Office Grants to Ctys for Adminis RESERVES FOR UNALLOTTED FUNDS ON HAND Federal Funds Public Assistance 6125 78478 Child Welfare 38208 56 County Funds Public Assistance PRIVATE TRUST AND AGENCY FUNDS Employees Retirement Social Security SURPLUS STATE FUNDS For Adminis Operations For Grants to Counties for Administration For Benefits 1271822 296 500 00 309 218 22 6163 993 34 6578 43102 68 35 63617 50 406 53 32 494 56 804 102 86 6163 927 56 78 738 85 887 003 95 7 438 888 58726 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY INTRODUCTION The within report covers an examination of the Benefits and Adminis trative Funds of the State Department of Public Welfare for the fiscal year ended June 30 1959 The State Institutions coming under the control of the Department are reported under separate cover FINANCIAL CONDITION The Department ended the fiscal year on June 30 1959 with surplus State funds of 88700395 of which 80410286 was for benefit payments 5040653 for administration of the State Office and 3249456 for Adminis trative Grants to County Welfare Departments Necessary reserves have been provided to cover 30921822 outstanding accounts payable and en cumbrances and 616392756 unallotted Federal and County funds held on this date Surplus State fund balances at the end of the period represent the excess of funds which have been provided under the budget over obligations incur red and will be available for expenditure in the next fiscal period subject to budget reapprovals Federal funds for benefit payments and administrative expenses are advanced to the State for deposit in special bank accounts and are subject to withdrawal only when expenditures are made chargeable to the activity for which the funds have been allotted Unexpended Federal funds are reported as unallotted funds on deposit with the State and are not included in surplus AVAILABLE INCOME AND OPERATING COSTS State Appropriation for payment of benefits in the year ended June 30 1959 was 1823700000 This was increased to 1836416085 by transfer of 12716085 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for the administrative expense of the State Office was 50000000 This was increased to 52500000 by transfer of 2500000 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for Administrative Grants to Counties for the fiscal year ended June 30 1959 was 132500000 To meet expenditures given bud727 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS get approval 31200000 was transferred from the States Emergency Fund under provisions of State law making total allotment for the year 163700000 for Administrative Grants to Counties Receipts from the Federal Government for benefits and administration amounted to 6569390783 and 333488446 was received from Counties for participation in public assistance benefits Total receipts from the State the Federal Government and the Counties in the year ended June 30 1959 amounted to 8955495314 From the funds received 1833787 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving 8953661527 net income available for paying benefits adminis trative expenses and Grants to County Welfare Departments in the fiscal year The 8953661527 net income together with the cash balance of 611908304 on hand at the beginning of the fiscal year made total funds available in the period under review 9565569831 From the 9565569831 funds available 8357437604 benefits were paid 361557077 Grants were made to County Welfare Departments for Administration and 110560177 used for administrative expense of the State Office and 736014973 remained on hand June 30 1959 the end of the fiscal year Of this 736014973 remaining cash balance 119622217 was in State funds and available for expenditure in the next fiscal period subject to budget reapprovals after providing for liquidation of outstanding ac counts payable and encumbrances and 616392756 was the net amount of unallotted Federal and County funds on deposit with the State BENEFIT PAYMENTS Benefit payments for year were 8340354500 for public assistance and 17083104 for Child Welfare benefits a total of 8357437604 Public assistance benefit payments in the year ended June 30 1959 are summarized as follows728 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS PUBLIC STATE COUNTY FEDERAL TOTAL ASSISTANCE FUNDS FUNDS FUNDS FUNDS Old Age1218344586 217860144 4010298870 5446503600 Blind 50864375 8640920 156517705 216023000 Dependent Children 315238181 65822844 1264510075 1645571100 Disabled 239750253 41290272 751216275 1032256800 Totals1824197395 333614180 6182542925 8340354500 PERCENTAGES Old Age 2237 400 7363 10000 Blind 2355 400 7245 10000 Dependent Children 1916 400 7684 10000 Disabled 2323 400 7277 10000 2187 400 7413 10000 On pages 68 of the unit report is a summary of public assistance benefit payments under the four categories Old Age Blind Dependent Children and Disabled showing the amount and the number of individuals by months and average allowances In this schedule the number of individuals and amounts paid as benefits are the net numbers and amounts after deducting for checks returned for cancellation The number of recipients of Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to the Disabled together with unit amount of payments for the month of September 1958 as compiled by the Welfare Departments Division of Research and Statistics are shown in the follow ing statement 729 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED i 400 133 2 4 10 500 169 3 6 22 600 212 2 7 27 700 268 2 10 22 800 337 8 10 33 900 358 2 4 40 1000 436 3 6 28 1100 532 4 11 30 1200 566 8 10 38 1300 585 8 12 27 1400 597 5 22 42 1500 541 2 15 31 1600 584 9 11 33 1700 527 7 18 36 1800 581 7 15 40 1900 509 13 23 37 2000 540 5 11 54 2100 561 4 15 45 2200 551 7 25 39 2300 614 8 0 51 2400 558 8 23 56 2500 639 7 19 57 2600 660 6 24 40 2700 728 8 28 49 2800 641 10 27 55 2900 678 11 31 44 3000 787 7 32 46 3100 713 4 17 55 3200 850 9 972 68 3300 798 10 32 58 3400 849 7 32 82 3500 2253 47 20 176 3600 1522 42 19 375 3700 2192 61 23 465 3800 3202 121 26 668 3900 3861 144 28 763 4000 4269 170 40 808 4100 4990 179 20 765 4200 4655 140 26 699 4300 4131 150 31 652 4400 3713 118 39 564 4500 3425 127 28 508 4600 3420 112 34 484 730 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 4700 3035 91 41 422 4800 2 646 97 40 425 4900 2 423 86 31 386 5000 2 105 78 38 369 5100 2 178 73 39 346 5200 1 684 54 34 311 5300 2 052 98 36 398 5400 1 540 49 45 264 5500 1 361 60 3227 284 56 00 1 171 56 24 218 5700 1 130 56 30 223 5800 1 048 51 20 218 5900 938 45 22 225 6000 16 440 1000 25 3997 6100 0 0 32 0 6200 0 0 28 0 6300 0 0 29 0 6400 0 0 26 0 6500 0 0 28 0 6600 0 0 14 0 6700 0 0 25 0 6800 0 0 41 0 6900 0 0 34 0 7000 0 0 39 C 7100 0 0 21 0 7200 0 0 30 0 7300 0 0 37 0 7400 0 0 25 0 7500 0 0 30 0 7600 0 0 27 0 7700 0 0 30 0 7800 0 0 2715 0 7900 0 0 17 0 8000 0 0 22 0 8100 0 0 20 0 8200 0 0 17 0 8300 0 0 29 0 8400 0 0 30 0 8500 0 0 22 0 8600 0 0 18 0 8700 0 0 20 0 8800 0 0 26 0 89 00 0 0 17 0 731 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS AID TO OLD AGE AID TO DEPENDENT AID TO AMOUNT ASSISTANCE THE BLIND CHILDREN DISABLED 9000 0 0 22 0 9100 0 0 23 0 9200 0 0 14 0 9300 0 0 17 0 9400 0 0 12 0 9500 0 0 27 0 9600 0 0 22 0 9700 0 0 27 0 9800 0 0 25 0 9900 0 0 32 0 100 00 0 0 22 0 101 00 0 0 2116 0 102 00 0 0 16 0 103 00 0 0 12 0 104 00 0 0 17 0 105 00 0 0 11 0 106 00 0 0 10 0 107 00 0 0 19 0 108 00 0 0 15 0 109 00 0 0 14 0 110 00 0 0 14 0 11100 0 0 15 0 112 00 0 0 11 0 113 00 0 0 16 0 114 00 0 0 13 0 11500 0 0 13 0 116 00 0 0 15 0 117 00 0 0 8 0 118 00 0 0 16 0 11900 0 0 14 0 120 00 0 0 18 0 12100 0 0 14 0 122 00 0 0 18 0 123 00 0 0 18 0 124 00 0 0 3940 0 Child Welfare benefits were paid by the County Departments in the amount of 128898099 and of this amount the State Department reimbursed the County Departments 14448881 from Federal Funds In addition to these payments maternity home care payments of 2621500 were made by the State Department from Federal Funds and 12723 for return of runaway children from Federal Funds The benefit payments are distributed as follows732 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS BENEFITS Foster Home Care of Children 14448881 Maternity Home Care of Unmarried Mothers 26 215 00 Return of Runaway Children 12723 Total 17083104 FUND DISTRIBUTION Foster Home Care Payments by County Departments 288 980 99 Less County Participation14449218 Reimbursements by State Dept Federal Funds 144488 81 Maternity Care Payments by State Dept Federal Funds 26 21500 Return of Runaway Children Federal Funds 12723 Total Child Welfare Benefits Federal Funds 170 83104 The total of 17083104 expended the past year for Child Welfare bene fits compares with 13392954 for the previous year and 9130957 two years ago Schedule on pages 9 through 12 of the unit report is a statement by Counties of Public Assistance and Child Welfare benefits paid in the year ended June 30 1959 and Grants to County Welfare Departments for salaries and other administrative expenses COMPARISON OF BENEFIT PAYMENTS Benefits paid for the past three years are compared in the following statement YEAR ENDED JUNE 30 PUBLIC ASSISTANCE 1959 1958 1957 Old Age 5446503600 5066899239 4882780941 Blind 216023000 199856700 194864700 Dependent Children 1645571100 1460443300 1387953100 Disabled 1032256800 802951900 706122200 Total 8340354500 7530151139 7171720941 CHILD WELFARE Foster Home Care of Children 14448881 10991262 7231784 Return of Runaway Children 12723 341 13595 Maternity Home Care of Unmarried Mothers 26 215 00 24 01351 18 855 72 Totals 17083104 13392954 9130951733 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS A comparison of Public Assistance Benefits paid in the month of June 1959 with payments for the same month in 1958 and 1957 is shown below JUNE 1959 Old Age Blind Dependent Children Disabled Average Number Net Allowance of Amount Per Individuals Paid Individual 97 794 4 641 079 00 4746 3537 185 746 00 5252 44 089 1 365 781 00 3098 18 762 974 685 00 5195 164182 7167 291 00 4365 JUNE 1958 Old Age 97716 Blind 3475 Dependent Children 43609 Disabled 15448 160 248 4 235 792 00 167 243 00 1 258 458 00 622 689 00 6 384182 00 4335 4813 2886 4678 3984 JUNE 1957 Old Age 98113 Blind 3488 Dependent Children 40 771 Disabled 13491 155 863 4 204 430 00 167 777 00 1 190 829 00 633 898 00 6196 93400 4285 4810 2921 4699 3976 Since the beginning of the Program in 1937 171924937226 has been paid in Public Assistance Benefits Old Age Assistance Aid to the Blind Aid to Dependent Children and Aid to Disabled 309073048 for Crippled Children Benefits in the form of medical and hospital care furnished 80808526 Child Welfare for foster home care and other expense of children and 720329 Civilian War Assistance Benefits a grand total of 72315539165 and these payments are tabulated by fiscal years as follows734 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Public Crippled Child Civilian Year Ended Assistance Children Welfare War June 30 Benefits Benefits Benefits Assistance 1938 3 240 577 72 22 292 01 1939 4 715 550 00 162 663 25 1940 3 455 784 50 165 053 04 1941 5 328 710 50 182 932 23 1942 7 473 435 00 213 886 07 1943 9 394 335 50 127 585 59 25000 1944 10 363 311 50 148 421 49 435 50 1945 10 589 295 00 139 672 99 346 40 1946 11 262 813 93 167 92214 1 251 77 1947 16 413 752 00 233 932 43 4 919 62 1948 20 437 031 50 317 248 88 1949 27 212 894 00 366 295 77 1950 33 709 923 00 392 258 56 11411 48 1951 39 738 089 50 450 566 03 39 428 29 1952 46 819156 89 00 52 823 79 1953 52 868 662 30 74 090 95 1954 58 471 209 00 85 559 46 1955 62 247 685 98 85 470 50 1956 65 084 889 00 63 230 70 1957 71 717 209 41 91 309 51 1958 75 301 511 39 133 929 54 1959 83 403 545 00 170 831 04 719 249 372 62 3 090 730 48 808 085 26 7 203 29 Crippled Children Program reported under State Department of Public Health since year ended June 30 1951 ADMINISTRATIVE EXPENSE AND GRANTS TO COUNTIES The cost of administering all operations of the Welfare Program by the Department in the year ended June 30 1959 was 1472117254 of which 110560177 was for State Office expense and 301557077 Grants to County Welfare Departments The cost of administrative operations of the State Office of the Depart ment amounting to 110560177 consists of 76993307 expense incurred in administering the Public Assistance Program 24315665 for Child Welfare Services 149388 for other relief 16017 for General Relief 7272706 cost of administering the State Institutions under the control of the Depart ment 1249229 Emergency Welfare Services and 563865 for surplus commodity distribution735 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Grants to Counties for administrative expenses amounting to 301557077 represent payments of 1322035533 to County Welfare Departments based upon their approved budgets for salary and travel of the County Director and other staff members when engaged in the performance of welfare duties for which the State makes appropriation plus 16602902 representing Federal 50 participation in other administrative expenses of the County Welfare Departments disbursed to public assistance program and 22918642 paid as employers contributions to the Employees Retirement System for member employees of the County Welfare Departments By other administrative expense in which the Federal Government will participate to the extent of 50 of such expenditures chargeable to old age assistance aid to the blind aid to dependent children and aid to disabled is meant those expenses in addition to salaries and travel that are necessary for the effective and efficient operation of the County Departments These include office supplies communication services equipment etc together with certain expenditures in connection with the establishment and main tenance of eligibility of applicants and recipients of Special Public Assistance COMPARISON OF ADMINISTRATIVE EXPENSE The administrative expenses of the Department of Public Welfare and Grants to County Welfare Departments for the past three years are com pared in the following statment YEAR ENDED JUNE 30 BY ACTIVITY 1959 Public Assistance Program4 292 850 72 Child Welfare Service 327 337 77 Other Relief Programs 2261834 State Institutions 7272706 Surplus Commodity Distrib 5 638 65 Totals472117254 1958 4 043 744 41 296 461 30 22 924 08 72 006 91 1957 3 479 249 12 272 877 06 17 245 62 70 374 32 4 435 136 70 3 839 746 12736 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 State Office Personal Services 78214964 75492436 70725406 Travei 4464220 4410674 4588065 Supplies 3009264 2432264 2246098 Communication 8774092 6695222 6713440 Printing Publicity 4299162 4884968 4578111 Repairs 402046 525646 540627 Rents 4714635 3868183 3593267 Insurance Bonding 16000 11000 387580 Indemnities 50 Pensions Ret System 61 803 97 59 22501 51 824 05 Equipment 169550 1920442 1988031 Miscellaneous 315847 307929 247692 Subtotals110560177 106471265 100791872 Grants to Counties for Administration 3 615 570 77 3 370 42405 2 831 827 40 Totals472117254 443513670 383974612 BY FUNDS State Funds214481273 201246881 170252464 FederalFunds 257635981 242266789 213722148 Totals472117254 443513670 383974612 Number of Employees on Payroll June 30 192 191 189 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds handled by the Department in the year ended June 30 1959 were 10706756 U S Income Taxes withheld from salaries and remitted to the Federal Government 125188267 contributions by employers and employees to the Employees Retirement System and 23823041 Social Security contributions The 125188267 contributions by employers and employees to the Retirement System and 23823041 Social Security contributions together with a balance of 6722443 on hand at the beginning of the fiscal period made a total of 155733751 to be accounted for Of this 155733751 to be accounted for 50150418 was remitted to the Employees Retirement System for employees contributions 74744974737 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS for employers contributions 11480482 employees contributions to Social Security and 11483992 employers contributions to Social Security leaving a net balance of 7873885 on hand June 30 1959 U S Income Tax Withholdings cover only employees salaries paid through the State Office of the Department of Public Welfare but contri butions to the Retirement System cover State Office salaries the salaries of employees of State Institutions under the control of the Department of Public Welfare and member employees of County Welfare Departments GENERAL The State Board of Social Security which is an advisory board is com posed of the following members First DistrictDr W K Smith Pembroke Georgia Second DistrictRobert Chastain Thomasville Georgia Third DistrictJohn Herman Thompson Hawkinsville Georgia Fourth DistrictNorman Peacock Barnesville Georgia Fifth DistrictJames Mann Conyers Georgia Sixth DistrictDr Edgar M Lancaster Shady Dale Georgia Seventh DistrictDr Lloyd Carpenter Marietta Georgia Eighth DistrictJ Nolan Wells Kingsland Georgia Ninth DistrictDr Marcus Mashburn Cumming Georgia Tenth DistrictDr A W Davis Warrenton Georgia Alan O Kemper is bonded in the amount of 2000000 as Director of the State Board of Social Security Bond is written by the Peerless Casualty Company Number 106 471 dated June 13 1951 and the conditions of the obligation are stated as follows Now therefore if the Principal shall during the term beginning on the 13th day of June 1951 well and faithfully perform all and singular the duties incumbent upon him by reason of his election or appointment as aforesaid Director of State Board of Social Security and honestly account for all moneys coming into his hands as such officer according to law except as hereinafter limited then this obligation shall be null and void otherwise of full force and virtue This Bond is executed by the Surety upon the following express condi tions which shall be conditions precedent to the right of recovery here under738 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS First That regardless of the number of years this Bond shall continue or be continued in force or be renewed and of the number of annual premiums that shall be payable or paid the Surety shall not be liable hereunder for more in the aggregate than the above named penalty Second That the surety may if it shall so elect cancel this Bond by giving thirty 30 days notice in writing to Governor State of Georgia and this Bond shall be deemed canceled at the expiration of said thirty 30 days the Surety remaining liable however subject to all the terms conditions and provisions of this Bond for any act or acts covered by this Bond which may have been committed by the Principal up to the date of such cancellation and the Surety shall upon surrender of this Bond and its release from all liability hereunder refund the premium paid less a pro rata part thereof for the time this Bond shall have been in force Third That the Surety shall not be liable hereunder for the loss of any public moneys or funds occurring through or resulting from the failure of or default in payment by any banks or depositories in which any public moneys or funds have been deposited or may be deposited by or placed to the credit or under the control of the Principal whether or not such banks or depositories were or may be selected or designated by the Principal or by other persons or by reason of the allowance to or acceptance by the Principal of any interest on said public moneys or funds any law decision ordinance or statute to the contrary not withstanding Code Section 89816 which is applicable to bonds of officials holding money is quoted as follows 89810 Neither the principal nor the surety on any bond of any col lecting officer or any officer to hold public funds shall be liable for the failure of such officer to account for any public money coming into his hands which he shall have deposited in any designated depository or if the proper authority shall have failed to designate a depository in any bank selected by him if it be deposited in the name of the public body to which it belongs or in his own name in his official title or with his official capacity disclosed or if the bank receiving the same shall otherwise have notice of the public nature of the deposit Provided that said failure to account is attributable solely to the failure or insolvency of such depository Bond should be amended so as to include as a condition the provisions of Code Section 89810 quoted above739 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS There is also on file Public Employees Faithful Performance Blanket Position Bond covering employees of the Department of Public Welfare for 500000 each with additional indemnity on each of the following employees as follows Director Division of Business Administration State Office Atlanta Accounts Executive II Chief General Accounting Section State Office Atlanta Accounts Executive IIState Office Atlanta Principal Accountant General Accounting Section State Office Atlanta SuperintendentGeorgia Factory for the Blind Bainbridge Ga Supervisor Institutional Georgia Factory for the Blind Business Bainbridge Ga Institutional Business Milledgeville State Hospital Administrator Milledgeville Ga Assistant Institutional Business Milledgeville State Hospital Administrator Milledgeville Ga 45 000 00 45 000 00 5 000 00 5 000 00 5 000 00 5 000 00 20 000 00 5 000 00 Public Employees Faithful Performance Blanket Position Bond referred to in preceding paragraph is written by the Lumbermens Mutual Casualty Company bond number S108 931 dated February 15 1957 and the term of the bond begins with the 15th day of February 1957 The following endorsements have been made on Public Employees Faith ful Performance Blanket Position BondS108 931 In consideration of the Premium charged for the attached bond it is hereby agreed that effective April 24 1959 the Milledgeville State Hospital which has been transferred to the supervision and jurisdiction of the State Department of Public Health shall be considered to be insured under the attached bond Section 2 is further amended to provide that the word employee or employees include those employees at the Milledgeville State Hospital who have been transferred from the State Department of Public Wel fare to the Georgia State Department of Public Health pursuant to order of the State Welfare Department approved by the Governor of Georgia dated April 24 1959 County Welfare Directors are bonded for 500000 each under Public Official and Public Employees Position Schedule Bond written by the Lum bermens Mutual Casualty Company bond number S108 932 dated Feb ruary 14 1957740 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Books and records of this Agency were found in excellent condition All receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Salary payments to all employees of the Department coming under the provisions of the Merit System are supported by payrolls certified as correct under Merit System rules and regulations by the Director of the Merit System of Personnel Administration as provided by law Appreciation is expressed to the Director of the Department the Director of the Division of Business Administration and the staff of the Welfare Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year741 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE BENEFITS PAID YEAR ENDED JUNE 30 1959 PUBLIC ASSISTANCE BENEFITS OLD AGE ASSISTANCE Month Amount 1958 July 424132500 August 425103800 September 4 256 009 00 October 425414400 November 474201400 December 473839300 1959 January 472667300 February 465964800 March 465606700 April 465442800 May 464421800 June 464107900 Number of Average Individuals Allowance 97 851 4334 98 016 4337 98 097 4339 98 045 4339 98138 4832 98 235 4824 98165 4815 97 703 4769 97 733 4764 97 835 4757 97 769 4750 97 794 4746 54 465 036 00 AID TO THE BLIND Month Amount 1958 July 16755700 August 16794700 September 168 24200 October 16889700 November 18660200 December 18638300 1959 January 18674800 February 18567700 March 18507500 April 18563100 May 18572500 June 18574600 Number of Average Individuals Allowance 3474 4823 3485 4819 3484 4829 3499 4827 3509 5318 3518 5298 3523 5301 3518 5278 3511 5271 3532 5256 3536 5252 3537 5252 2 160 230 00742 AWARDS Memo No of Average No of Awards Allow Caretakers DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE BENEFITS PAID YEAR ENDED JUNE 30 1959 PUBLIC ASSISTANCE BENEFITS Contd AID TO DEPENDENT CHILDREN INDIVIDUALS No of Average Month Amount Individuals Allow 1958 July 125881800 43509 2893 August 126180000 43695 2888 September 126471100 43878 2882 October 127754900 44263 2886 November 140777000 45087 3122 December 143122600 45869 3120 1959 January 143780200 46140 3116 February 143928600 46410 3101 March 143570000 46345 3098 April 144307400 46573 3099 May 143219400 46284 3094 June 136578100 44089 3098 15232 8264 13139 15 261 8268 13 161 15 311 8260 13195 15 483 8251 13 380 15 724 8953 13 633 15 969 8963 13 866 16 036 8966 13 914 16112 8933 13 983 16 072 8933 13 925 16147 8937 13 978 16 061 8917 13 848 15 445 8843 13 222 6 455 711 00 AID TO DISABLED Month Amount 1958 July 73157400 August 74544600 September 75923500 October 76746800 November 85899000 December 88012400 1959 January 89310200 February 90227600 March 91831000 April 93415100 May 95720700 June 97468500 Number of Average Individuals Allowance 15 638 4678 15 911 4685 16 203 4686 16 372 4688 16 562 5187 16 961 5189 17 182 5198 17 377 5192 17 687 5192 17 975 5197 18 413 5199 18 762 5195 10 322 568 00743 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY OF PUBLIC ASSISTANCE BENEFITS PAID YEAR ENDED JUNE 30 1959 PUBLIC ASSISTANCE BENEFITS Contd TOTAL PUBLIC ASSISTANCE No of Average No of Month Amount Individuals Allowance Awards 1958 July639927400 160472 3988 132195 August 642623100 161107 3989 132673 September 644819700 161662 3989 133095 October 646805800 162179 3988 133399 November 719537600 163296 4406 133933 December 723612600 164583 4397 134683 1959 January 724432500 165010 4390 134906 February 718688700 165008 4355 134710 March 719515200 165276 4353 135003 April 721728400 165915 4350 135489 May 721934400 166002 4349 135779 June 716729100 164182 4365 135538 83 403 545 00 Average Allowance 4841 4844 4845 4849 5372 5373 5370 5335 5330 5327 5317 5288 FUND DISTRIBUTION State Type of Assistance Funds Old Age Assistance 12183 445 86 Aid to the Blind 508 643 75 Aid to Dep Children 3152 381 81 Aid to Disabled 2 397 502 53 County Funds 2 178 601 44 86 409 20 658 228 44 412 902 72 Federal Funds 40 102 988 70 1 565 177 05 12 645 100 75 7 512 162 75 Total Funds 54 465 036 00 2 160 230 00 16 455 711 00 10 322 568 00 18 241 973 95 3 336 141 80 61 825 429 25 83 403 545 00 Percentages Old Age Assist 22 37 4 00 73 63 100 00 Aid to the Blind 23 55 4 00 72 45 100 00 Aid to Dep Children 1916 4 00 76 84 100 00 Aid to Disabled 23 23 400 72 77 100 00 21 87 4 00 7413 100 00744 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Total Payments for the Year County Old Age Appling 17518300 1 Atkinson 13866700 Bacon 17765300 Baker 13655100 Baldwin 22708500 Banks 14844400 Barrow 27635100 Bartow 38011100 Ben Hill 31432600 Berrien 15481100 Bibb 146779800 Bleckley 18718000 Brantley 8223000 Brooks 34931800 Bryant 12317000 Bulloch 36382500 Burke 48530000 Butts 17906500 Calhoun 17900500 Camden 9975600 Candler 16401400 Carroll 72172400 Catoosa 17002000 Charlton 9689600 Chatham 191654800 Chattahoochee 31 69800 Chattooga 34027600 Cherokee 40039800 Clarke 53687600 Clay 9422900 Clayton 30980300 Clinch 8739300 Cobb 67720300 Coffee 30150700 Colquitt 48138600 Columbia 19626400 Cook 24941300 Coweta 55634800 Crawford 14255500 Crisp 46199000 Blind 1057900 4 251 00 7 372 00 5 685 00 11 584 00 3125 00 3141 00 811200 13167 00 3 986 00 93 877 00 6 867 00 4 692 00 11 164 00 4 29400 11 671 00 14 606 00 3 363 00 6 221 00 3 970 00 4 717 00 23 588 00 3 46600 4 394 00 145106 00 2 604 00 10 547 00 8 500 00 17 923 00 6 521 00 2 881 00 1 912 00 8 725 00 22 594 00 23 917 00 6 710 00 10 945 00 19 739 00 3 686 00 13 497 00 Dependent Children 122 950 00 154 203 00 111 523 00 47 977 00 39 484 00 32 642 00 41 403 00 78 064 00 30 397 00 39 432 00 501135 00 43 847 00 52776 00 58 732 00 71101 00 91 864 00 83 094 00 21 612 00 17155 00 27 425 00 45 290 00 180 470 00 61 653 00 54 77700 691 515 00 11 364 00 139 949 00 153 772 00 79 02900 3 937 00 82 929 00 60 865 00 146 496 00 172 456 00 129 757 00 128 056 00 123 984 00 106 469 00 3179100 168 461 00 Aid to Disabled 55 332 00 50 384 00 45 573 00 27 024 00 39 734 00 24 674 00 20 614 00 39 477 00 41 309 00 26 35800 380 987 00 28 752 00 29168 00 48 778 00 26180 00 69019 00 52 370 00 21 359 00 24 689 00 15 502 00 39195 00 87 510 00 21 299 00 15 617 00 602 563 00 7 843 00 45 491 00 48 097 00 101173 00 8 79100 38 580 00 12 301 00 85 258 00 75176 00 83 470 00 73 628 00 64 073 00 77 714 00 18 064 00 62 702 00 Total Public Assistance 364 044 00 347 505 00 342121 00 217 237 00 317 887 00 208 885 00 341 509 00 505 764 00 399199 00 224 587 00 2 443 79700 266 646 00 168 866 00 467 992 00 224 745 00 536 379 00 635 370 00 225 399 00 227 070 00 146 653 00 253 216 00 1 013 292 00 256 438 00 171 684 00 3 355 732 00 53 509 00 536 263 00 610 767 00 735 001 00 113 478 00 434193 00 162 471 00 917 682 00 571 733 00 718 53000 404 658 00 448 415 00 760 270 00 196 096 00 706 650 00745 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Administrative Grantsin Distribution by Funds Average Per Month Aid to County Departments State and No of Allow Per County Federal 5 349 482 24 Indiv 811 Indiv Regular Other 14 561 76 i 3740 11 947 81 360 05 13 900 20 333 604 80 757 3826 10 31213 353 86 13 684 84 328 43616 687 4152 10165 86 162 01 8 689 48 208 547 52 436 4150 9 380 99 348 09 12 715 48 305171 52 639 4145 13 58017 406 84 8 355 40 200 529 60 416 4188 7 482 49 265 77 13 660 36 327 848 64 701 4063 12 945 62 649 54 20 230 56 485 533 44 1048 4021 20 792 66 111181 15 967 96 383 231 04 735 4527 14 031 08 513 68 8 983 48 215 603 52 454 4127 9 780 59 353 71 97 751 88 2 346 04512 4805 4238 114 662 66 9 37718 10 665 84 255 98016 524 4239 10 818 46 388 65 6 754 64 16211136 362 3893 6 563 25 570 33 18 719 68 449 272 32 937 4162 17 08717 91215 8 989 80 215 755 20 485 3858 7 023 41 394 28 21 45516 514 923 84 1044 4281 18 878 08 49616 25 414 80 609 955 20 1244 4355 26 780 37 703 33 9 015 96 216 383 04 445 4220 9 276 28 310 08 9 082 80 217 987 20 440 4303 9 93517 488 54 5 86612 140 786 88 316 3874 6 496 97 163 48 10128 64 243 087 36 490 4306 8 948 90 33743 40 531 68 972 760 32 2009 4203 38135 09 1 331 37 10 257 52 246 180 48 518 4124 9 280 68 318 28 6 867 36 164 816 64 369 3876 6 702 26 20216 134 229 28 3 221 502 72 6261 4467 118 241 73 6158 78 2140 36 51 368 64 100 4441 2 486 93 155 75 21 450 52 514 812 48 1043 4286 15 30115 1 193 04 24 430 68 586 336 32 1213 4197 20 49413 379 37 29 400 04 705 600 96 1381 4435 28 587 68 1179 08 4 539 12 108 938 88 215 4390 6 799 77 276 58 17 367 72 416 825 28 837 4324 19 393 78 781 91 6 498 84 155 97216 372 3640 5 379 96 220 92 36 707 28 880 974 72 1792 4268 42 333 25 2 519 34 22 869 32 548 863 68 1185 4020 18 994 02 923 54 28 741 20 689 788 80 1383 4329 24 842 57 813 86 16186 32 388 471 68 894 3770 14 451 49 944 83 17 936 60 430 478 40 882 4238 14 28518 62311 30 410 80 729 859 20 1455 4355 30 751 63 1 573 37 7 843 84 188 25216 380 4304 7 362 76 288 34 28 266 00 678 384 00 1373 4288 23 653 00 876 64 746 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits County Old Age Dade 11636600 Dawson 9458200 Decatur 38232600 DeKalb 121151500 Dodge 35983400 Dooly 28840300 Dougherty 71976300 Douglas 27531300 Early 37739000 Echols 4279600 Effingham 183 566 00 Elbert 38679800 Emanuel 41192500 Evans 12301300 Fannin 21936000 Fayette 15960400 Floyd 77837400 Forsyth 26503000 Franklin 39515600 Fulton 487082100 Gilmer 18699800 Glascock 10583500 Glynn 26986700 Gordon 33750800 Grady 31035500 Greene 26789500 Gwinnett 670 998 00 Habersham 29902400 Hall 66434100 Hancock 21928900 Haralson 33020500 Harris 21901300 Hart 41328700 Heard 16859100 Henry 30158200 Houston 28355600 Irwin 21453400 Jackson 39565500 Jasper 17516200 JeffDavis 13886300 Total Payments for the Year Total Public Dependent Aid to Blind Children Disabled Assistance 6 543 00 82 575 00 33164 00 238 648 00 3 494 00 25 492 00 12 527 00 13609500 1 17 367 00 54 889 00 47124 00 50170600 1 49 204 00 328 564 00 192 248 00 178153100 1 16 206 00 194 245 00 91 600 00 66188500 1 10 600 00 124 208 00 37 759 00 46097000 1 47 877 00 120 084 00 145 195 00 103291900 1 13 21300 73 990 00 52 429 00 41494500 1 13 952 00 85 822 00 64192 00 54135600 1 794 00 27 811 00 9 000 00 8040100 1 10 475 00 98 675 00 40 095 00 33281100 1 10 866 00 135100 00 77 429 00 61019300 1 20 911 00 132102 00 67 828 00 63276600 1 4 865 00 47 774 00 11 742 00 18739400 1 10107 00 70 876 00 26 027 00 32637000 1 5 266 00 44 902 00 20 685 00 23045700 1 24 249 00 216 494 00 133 591 00 115270800 I 2 398 00 90 483 00 33122 00 39103300 1 5 963 00 100 430 00 70 410 00 57195900 1 254 678 00 1 871 145 00 1 481 862 00 847850600 Jio 2 748 00 71 047 00 35 844 00 296 637 00 1 6 263 00 35 841 00 40 507 00 188 446 00 1 20 644 00 49 465 00 58 069 00 398 045 00 1 2 675 00 73140 00 34 626 00 447 949 00 1 9 88700 48 257 00 28 208 00 396 707 00 1 3 857 00 62 428 00 50 946 00 385126 00 1 11 290 00 204 929 00 96 656 00 983 873 00 1 4 593 00 98 970 00 36 07100 438 658 00 10 262 00 184 910 00 106 241 00 965 754 00 1 12 518 00 22 879 00 34 575 00 289 261 00 8 356 00 92 049 00 50 032 00 480 642 00 0 10 696 00 46 263 00 31 032 00 307 004 00 0 11 950 00 168 345 00 93 840 00 687 422 00 0 7 053 00 28 523 00 16 403 00 220 570 00 3 373 00 25125 00 32 662 00 362 742 00 1 1501100 90 616 00 33 626 00 422 809 00 1 3 717 00 65 882 00 27 912 00 312 045 00 1 1 539 00 73 280 00 48 987 00 519461001 6 625 00 18 609 00 29 731 00 230127 00 D 8 556 00 68 353 00 25 957 00 241729000 747 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Administrative Grantsin Distribution by Funds Average Per Month Aid to County Departments State and No of Allow Per County Federal 229102 08 Indiv 530 Indiv 3749 Regular Other 9 545 92 3 618213 546 84 5443 80 130 651 20 272 4172 6 448 44 431 99 20 068 24 481 637 76 962 4346 21 613 09 1 301 80 71 261 24 1 710 269 76 3393 4376 83 790 74 6 552 89 26 475 40 635 409 60 1338 4121 23 052 75 1 176 75 18 438 80 442 531 20 962 3991 14 019 57 520 86 41 316 76 991 602 24 1912 4503 35 446 21 3 215 92 16 597 80 398 347 20 798 4333 16 349 97 1105 99 21 654 24 519 701 76 1050 4297 17 795 02 885 31 3 216 04 77184 96 154 4365 4 931 41 274 28 13 312 44 319 498 56 699 3967 10 825 01 290 62 24 407 72 585 785 28 1183 4297 24110 25 1 475 42 25 310 64 607 455 36 1239 4255 19 920 32 936 90 7 495 76 179 898 24 370 4218 6 048 81 26313 13 054 80 313 315 20 676 4023 13 385 30 391 46 9 218 28 221 238 72 475 4042 9 34504 361 99 46108 32 1106 599 68 2307 4164 42 416 09 2 897 44 15 641 32 375 391 68 753 4329 12 759 85 459 65 22 878 36 549 080 64 1077 4426 19 630 85 794 82 339140 24 8139 365 76 16 475 4289 434 826 65 22 935 61 11 865 48 284 771 52 583 4241 10122 66 260 42 7 537 84 180 90816 323 4863 6 621 04 359 44 15 921 80 382123 20 816 4065 14 21811 685 47 17 917 96 430 031 04 904 4129 17 392 79 857 71 15 868 28 380 838 72 772 4280 15 798 40 659 83 15 405 04 369 720 96 766 4189 15 309 33 629 44 39 354 92 944 518 08 1898 4320 35 431 35 896 71 17 546 32 421 111 68 874 4182 17 681 54 1 019 22 38 63016 927123 84 1846 4359 41 228 90 3 830 07 11 570 44 277 690 56 557 4331 10 360 66 594 70 19 225 68 461 416 32 927 4323 18 284 37 660 65 12 28016 294 723 84 624 4098 11 483 34 998 20 27 496 88 659 92512 1320 4340 19 993 47 878 71 8 822 80 211 747 20 432 4254 9 461 78 286 71 14 509 68 348 232 32 688 4393 12 93017 685 58 16 912 36 405 896 64 793 4445 14 827 59 1 048 34 12 481 80 299 563 20 624 4169 9 760 41 258 55 20 778 44 498 682 56 1 019 4247 20 293 34 1184 21 9 205 08 220 921 92 424 4524 9 509 51 47716 9 66916 232 059 84 503 4004 9 340 25 341 94 748 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Total Payments for the Year Dependent Aid to Total Public County Old Age Blind Children Disabled Assistance Jefferson 426 753 00 13 54100 168 465 00 81 000 00 i 689 759 00 Jenkins 176 777 00 7 66400 32 610 00 27 057 00 244108 00 Johnson 238 603 00 10 380 00 99 624 00 42 444 00 391 051 00 Jones 123 986 00 4 250 00 34 395 00 13118 00 175 749 00 Lamar 206142 00 4 786 00 22 344 00 26 465 00 259 737 00 Lanler 116 972 00 7 822 00 53 111 00 35 008 00 212 913 00 Laurens 649 452 00 17 400 00 176 522 00 99 470 00 942 844 00 Lee 138 328 00 5 348 00 8 084 00 10 560 00 162 320 00 Liberty 208 836 00 10 412 00 162 365 00 47 585 00 429198 00 Lincoln 133 628 00 5 896 00 27 339 00 22 252 00 189115 00 Long 77026 00 4 374 00 28 321 00 18 095 00 127 816 00 Lowndes 720 268 00 41 398 00 235 224 00 161 891 00 1158 781 00 Lumpkin 171 428 00 1 319 00 44 525 00 20 431 00 237 703 00 Macon 316 794 00 6 852 00 75 482 00 58 661 00 457 789 00 Madison 374 067 00 510700 79 239 00 48 459 00 506 872 00 Marion 171122 00 6 462 00 76 219 00 22 219 00 276 022 00 McDuffie 279 474 00 11 768 00 116 249 00 81 384 00 488 875 00 Mclntosh 120 200 00 3 52000 51 933 00 21 925 00 197 578 00 Meriwether 390 697 00 16 916 00 61 440 00 61 743 00 530 796 00 Miller 163 333 00 5 249 00 15 368 00 23 242 00 207192 00 Mitchell 408 624 00 20 250 00 109 801 00 66198 00 604 873 00 Monroe 185 892 00 7 267 00 30 482 00 20 431 00 244 072 00 Montgomery 166 911 00 7 994 00 83137 00 45102 00 303 144 00 Morgan 268 030 00 10 884 00 58 498 00 37 268 00 374 680 00 Murray 166 637 00 3 464 00 49 672 00 27 200 00 246 973 00 Muscogee 1 077 340 00 55174 00 432 931 00 267 532 00 1 832 977 00 Newton 357 071 00 5 090 00 45 663 00 28 693 00 436 517 00 Oconee 127 670 00 2 917 00 24177 00 16 634 00 171 398 00 Oglethorpe 203 511 00 9 220 00 38 355 00 30 310 00 281 396 00 Paulding 311 614 00 7 424 00 63 657 00 49 465 00 432160 00 Peach 255 223 00 7 412 00 58 221 00 40 005 00 360 861 00 Pickens 131 390 00 1 551 00 60 091 00 26 495 00 219 527 00 Pierce 163148 00 6 067 00 43 611 00 23 378 00 236 204 00 Pike 184 345 00 447 924 00 4 973 00 11 697 00 50 466 00 208 892 00 18 613 00 99 500 00 258 397 00 Polk 768 013 00 Pulaski 204 705 00 11 056 00 68 323 00 23 353 00 307 437 00 Putnam 192 205 00 4 063 00 44 705 00 29 723 00 270 696 00 Quitman 83 315 00 3 582 00 41 756 00 17 607 00 146 260 00 Rabun 199 247 00 4 568 00 82 250 00 33 415 00 319 480 00 Randolph 260 501 00 6167 00 20 081 00 23 044 00 309 793 00 749 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Administrative Grantsin Distribution by Funds Average Per Month Aid to County Departments State and No of Allow Per County Federal 662168 64 Indiv 1395 Indiv Regular Other 27 590 36 41 19 22 227 28 386 32 9 764 32 234 343 68 496 4104 10 208 61 212 33 15 642 04 375 408 96 747 4361 10 067 23 502 07 7 029 96 168 719 04 390 3755 8 458 79 161 91 10 389 48 249 347 52 501 4317 9 593 75 577 06 8 516 52 204 396 48 420 4227 6 659 91 323 39 37 71376 905130 24 1798 4370 31 613 91 1 320 02 6 492 80 155 827 20 295 4580 6 331 29 721 67 17167 92 412 030 08 985 3631 12 821 94 340 01 7 564 60 181 550 40 372 4239 7 512 82 5967 5112 64 122 703 36 258 4128 5 331 36 168 28 46 351 24 1112 429 76 2263 4266 42 596 06 2 296 83 9 50812 228194 88 493 4021 8 960 77 328 53 18 311 56 439 477 44 879 4341 17 297 21 552 79 20 274 88 486 59712 932 4530 19 27117 363 96 11 040 88 264 98112 566 4067 6 584 01 18613 19 555 00 469 320 00 958 4254 12 915 43 787 73 7 90312 189 674 88 423 3894 6 069 49 118 81 21 231 84 509 56416 1047 4225 21 552 77 70918 8 287 68 198 904 32 377 4580 9148 24 975 30 24 194 92 580 678 08 1181 4267 21 375 05 1 918 26 9 762 88 234 309 12 491 4147 9109 63 510 79 12125 76 291 018 24 612 4129 11 399 36 438 30 14 987 20 359 692 80 721 4331 13 337 95 344 77 9 878 92 237 094 08 498 4131 8 938 57 403 33 73 319 08 1 759 657 92 3582 4264 77 673 65 5 378 23 17 460 68 419 056 32 872 4171 17 348 59 506 70 6 855 92 164 542 08 338 4226 6754 32 373 43 11 255 84 270 14016 579 4049 11 423 23 539 44 17 286 40 414 873 60 829 4343 17 046 23 67819 14 434 44 346 426 56 695 4327 14 549 40 586 63 8 781 08 210 745 92 456 4008 7 717 49 373 20 9 44816 226 755 84 480 4101 8 338 41 552 77 10 335 88 248 06112 508 4235 9 578 09 500 93 30 720 52 737 292 48 1525 4196 27 001 73 763 45 12 297 48 295139 52 623 4113 10 250 48 533 04 10 827 84 259 86816 519 4345 10 515 81 44613 5 850 40 140 409 60 295 4128 5 249 81 142 88 12 779 20 306 700 80 630 4228 10 23671 1107 47 12 391 72 297 401 28 621 4161 13 845 40 861 57 750 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Total Payments for the Year Dependent Aid to Total Public County Old Age Blind Children Disabled Assistance Richmond 120725800 70 166 00 361 965 00 310 363 00 1 949 752 00 Rockdale 177 886 00 2 449 00 41 521 00 23 454 00 245 310 00 Schley 97 640 00 1 818 00 28 753 00 8 531 00 136 742 00 Screven 311 814 00 14 803 00 57 281 00 50 760 00 434 658 00 Seminole 141 959 00 7 733 00 32 590 00 25 355 00 207 637 00 Spalding 452 960 00 26 085 00 141 651 00 108 476 00 729172 00 Stephens 342 328 00 1198100 11721900 62 924 00 534 452 00 Stewart 208178 00 3 59500 25 544 00 20 878 00 258195 00 Sumter 507 137 00 19 357 00 77 929 00 49 466 00 653 889 00 Talbot 125 062 00 5 316 00 41 772 00 21 850 00 194 000 00 Taliaf erro 122 724 00 2 814 00 30 589 00 19 821 00 175 948 00 Tattnall 240 274 00 10 171 00 84 664 00 56 167 00 391 276 00 Taylor 259 332 00 6 06200 43193 00 43 586 00 352 173 00 Telfair 401 075 00 11 753 00 162 205 00 49159 00 624192 00 Terrell 360 208 00 11 434 00 30 240 00 61 036 00 462 918 00 Thomas 696184 00 20 993 00 180 887 00 85188 00 983 252 00 Tift 398 845 00 7 731 00 139 060 00 84 209 00 629 845 00 Toombs 27153400 19 328 00 109 132 00 59 877 00 459 871 00 133 373 00 754 00 55 437 00 30 273 00 219 837 00 Treutlen 171 687 00 11 07200 68 045 00 60 881 00 311 685 00 Troup 827 532 00 28 634 00 127 836 00 140 021 00 1124 023 00 Turner 194 098 00 8 246 00 62 011 00 34 714 00 299 069 00 Twiggs 147 728 00 6 708 00 27 43800 29 288 00 211162 00 Union 160 635 00 3 428 00 58 904 00 15 719 00 238 686 00 Upson 397 410 00 40 476 00 89 523 00 59 455 00 586 864 00 Walker 555 616 00 14 792 00 198 091 00 100 595 00 869 094 00 Walton 376 929 00 13 292 00 95 90000 49 974 00 536 095 00 Ware 466 05200 28 077 00 169 043 00 126 650 00 789 822 00 Warren 21153100 6 572 00 65199 00 41 378 00 324 680 00 Washington 445 459 00 20 594 00 94 530 00 92 553 00 653136 00 Wayne 198 625 00 11 710 00 125 315 00 29 918 00 365 568 00 Webster 74 317 00 2 648 00 13 552 00 7 023 00 97 540 00 Wheeler 175 347 00 7 459 00 100 446 00 41 991 00 325 243 00 White 151 265 00 602 00 40 587 00 19 880 00 212 334 00 Whitfleld 537194 00 15164 00 225 853 00 75 833 00 854 044 00 Wilcox 223 480 00 9 205 00 96 044 00 42 042 00 370 771 00 Wilkes 376 363 00 10 080 00 46 821 00 54 920 00 488184 00 Wilkinson 188 517 00 5 641 00 19 788 00 31 240 00 245186 00 Worth 313 428 00 15 863 00 91117 00 54 363 00 474 771 00 54 465 036 00 2160 230 00 16 455 711 00 10 322 568 00 83 403 545 00 751 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF PUBLIC ASSISTANCE BENEFITS PAID AND ADMINISTRATIVE GRANTSINAID BY COUNTY YEAR ENDED JUNE 30 1959 Public Assistance Benefits Administrative Grantsin Distributi on by Funds State and Average Per Month Aid to County De partments No of Allow Per County Federal 1 871 761 92 Indiv 3847 Indiv 4224 Regular Other 77 990 08 73 189 95 5 092 23 9 812 40 235 497 60 463 44 12 9 238 66 652 10 5 469 68 131 272 32 273 4182 6 626 60 131 68 17 386 32 417 271 68 874 4143 16 878 75 469 71 8 305 48 199 331 52 414 4184 9 396 69 397 78 29 166 88 700 005 12 1441 4217 29 597 29 131953 21 378 08 513 073 92 1031 4318 18 623 55 1 093 18 10 327 80 247 867 20 500 4306 10 691 56 237 61 26 155 56 627 733 44 1264 43 11 25 143 39 1 159 04 7 760 00 186 240 00 441 3666 7 868 72 165 30 7 037 92 168 910 08 350 4188 7 649 01 318 80 15 651 04 375 624 96 790 4127 14 228 85 1 083 61 14 086 92 338 086 08 679 4325 14 049 07 858 94 24 967 68 599 224 32 1162 4475 18 894 45 568 93 18 516 72 444 401 28 882 4374 16 401 59 369 20 39 330 08 943 921 92 1925 4256 37 386 27 2 378 90 25 193 80 604 651 20 1206 4352 21 445 95 889 45 18 394 84 441 476 16 938 4086 15 586 27 538 50 8 793 48 211 043 52 443 4131 6 621 67 172 70 12 467 40 299 217 60 595 4367 10 513 14 169 31 44 960 92 1 079 062 08 2113 4433 38 658 97 1 818 65 11 962 76 287 106 24 578 4310 9 479 72 432 32 8 446 48 202 715 52 405 4347 7 058 01 145 50 9 547 44 229 138 56 492 4042 8 939 97 381 33 23 474 56 563 389 44 1 105 4425 23 015 66 2 390 08 34 763 76 834 330 24 1696 4271 28 723 07 959 33 21 443 80 514 651 20 1057 4228 20 534 13 810 42 31 592 88 758 229 12 1589 4142 29 65211 1 612 04 12 987 20 311 692 80 631 4290 10 021 85 446 73 26 125 44 627 010 56 1282 4247 26 513 00 773 22 14 622 72 350 945 28 779 39 12 9 201 87 689 49 3 901 60 93 638 40 198 4116 4 829 89 157 63 13 009 72 312 233 28 643 4218 9 696 74 356 96 8 493 36 203 840 64 427 4140 6 354 39 268 46 34 161 76 819 882 24 1737 4097 26 742 82 2 193 70 14 830 84 355 940 16 741 4171 12 900 47 1 263 58 19 527 36 468 656 64 927 4391 17 440 49 34100 9 807 44 235 378 56 466 4383 9 993 43 962 34 18 990 84 455 780 16 937 4224 16 341 67 1 048 18 3 336 141 80 80 067 403 20 163 724 4245 3 220 355 33 166 029 02 753 DEPARTMENT OF PUBLIC WELFARE Institutions754 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1200000000 1200000000 Budget Balancing Adjustment 171500000 182500000 Transfer Other Spending Units 13 711749 48 13 871 555 56 Total Income Receipts 325052 4655556 CASH BALANCE JULY 1st Budget Fund 4330504 4655556 Total 4655556 00 PAYMENTS CASH BALANCE JUNE 30th Budget Funds In State Treasury Not Allocated 4655556 00755 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION SUMMARY This report shows receipts and disposition of State Budget Funds for Institutions under the supervision and control of the Department of Public Welfare for the year ended June 30 1959 Funds included in transfers but in Institutions bank accounts are as follows Milledgeville State Hospital Division of Institutions Account 499 999 99 Institutions Building Fund 2225000 52224999 Training School for BoysWhite Division of Institutions Account 280 000 00 Institutions Building Fund 19 913 51 299 913 51 Training School for Mental Defectives Division of Institutions Account 8061779 902 781 29 Bank Accounts Fulton National Bank Division of Institutions Account 860 61778 Institutions Building Fund Account 4216351 90278129 Separate audit report has been filed for each institution757 DEPARTMENT OF PUBLIC WELFARE Confederate Soldiers Home Atlanta758 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 4383292 4184691 Total Income Receipts 4383292 4184691 CASH BALANCE JULY 1st Budget Funds 668840 659493 Total 5052132 4844184 PAYMENTS EXPENSE Personal Services 1971772 1871920 Supplies Materials 1440813 1429819 Communication 19619 19060 Heat Light Power Water 432267 435359 Repairs 77685 85374 Insurance 51800 Pensions Benefits 168810 164876 Equipment 96473 47173 Miscellaneous 185200 193085 Total Expense Payments 4392639 4298466 CASH BALANCE JUNE 30th Budget Funds 659493 545718 Total 5052132 4844184759 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA SUMMARY FINANCIAL CONDITION The Confederate Soldiers Home ended the fiscal year on June 30 1959 with a cash surplus of 1479264 available for operations subject to budget approvals after providing the necessary reserve of 66454 to cover out standing accounts payable AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the Confederate Soldiers Home in the fiscal year ended June 30 1959 was 4200000 From this amount 15309 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving 41 84691 net income available to the Confederate Soldiers Home The 4184691 net income and the 659493 cash balance at the begin ning of the fiscal year made a total of 4844184 available 4298466 of the available funds was expended in the year for budget approved items of expense and 545718 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder represents funds which have been provided in excess of obligations incurred and will be available for expen diture in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operations by the Confederate Soldiers Home for the past three years are compared in the following statement760 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 18 719 20 Supplies Materials 1429819 Communication 190 60 Heat Light Water 435359 Repairs Alterations 85374 Insurance Bonding 51800 Pensions To Ret System 1 648 76 Equipment 47173 Miscellaneous L 930 85 Totals 4298466 Number of Employees on Payroll at End of Payroll Period 10 Confederate Veterans in Home at June 30 Veterans Widows in Home at June 30 Annual Per Capita Cost 19 717 72 19 012 86 14 40813 12 815 56 19619 21139 4 322 67 2 030 30 776 85 9400 800 1 68810 1 582 92 964 73 659 70 1 852 00 1 782 53 43 926 39 38196 86 11 11 0 0 0 8 9 8 5 373 08 4 880 71 4 774 60 GENERAL Books and records of the Soldiers Home are maintained by the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Funds All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Confederate Soldiers Home for the cooperation and assistance given the State Auditors Office during this examination and throughout the year761 DEPARTMENT OF PUBLIC WELFARE Training School for Girls Atlanta762 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA RECEIPTS 1958 1959 INCOME FROM REVENUE ALLOTMENTS Transfers Other Spending Units 17040378 20616712 Revenues Retained Earnings Corrections 51000 700 Total Income Receipts 17091378 20617412 CASH BALANCE JULY 1st Budget Funds 21831842 1933297 Total 38923220 22550709 PAYMENTS EXPENSE Personal Services 10386917 10999511 Travel 92591 85940 Supplies Materials 4066318 4910324 Communication 203982 238245 Heat Light Power Water 773082 909955 Publications Printing 16835 Repairs 2114918 329507 Rents 600 00 Insurance 393 57 6 151 69 Indemnities 124800 125350 Pensions Benefits 807598 891912 Fquipment 434241 597661 Miscellaneous 7465 18770 Total Fxpenss Payments 190 518 69 197 391 79 OUTLAYS Lands Buildings Personal Services 240782 Contracts 16550040 Equipment 1147232 356107 CASH BALANCE JUNE 30th Budget Funds 1933297 2455423 Total 38923220 22550709763 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA SUMMARY FINANCIAL CONDITION The Training School for Girls White Division which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1959 with a cash surplus of 1550990 after providing the necessary reserve of 904433 for liquidation of accounts payable and purchase orders outstand ing AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1959 was 20745000 for operations and 79105 was refunded to the Improvement Fund leaving net allotment of 20665895 In addition to the allotment of State Appropriation funds the School received 700 from board and maintenance making total receipts for the year 20666595 From the 20666595 received 49183 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Adminis tration leaving 20617412 net income available to the Training School for Girls The 20617412 net income and the 1933297 cash balance on hand at the beginning of the fiscal year made a total of 22550709 available 19739179 of the available funds was expended in the year for current operating expenses of the School 356107 was paid for new equipment and 2455423 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and purchase orders in the amount of 904433 and the remainder will be available for expenditures in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operating the Training School for Girls White Division for the past three years are compared in the following statement764 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 10999511 Travel 85940 Supplies Materials 4910324 Communication 2 382 45 Heat Light Power Water 909955 Printing Publicity 16835 Repairs Alterations 329507 Rents 00 Insurance Bonding 615169 Pensions To Ret System 8 91912 Indemnities 1 253 50 Equipment 597661 Miscellaneous 187 70 Total Expense Payments 197 391 79 103 869 17 88 231 54 925 91 1 062 27 40 663 18 42 024 42 2 039 82 2 021 50 7 730 82 7 464 91 112 59 21 149 18 2 867 16 600 305 393 57 2500 8 075 98 6 558 54 1 248 00 1 315 50 4 342 41 21 511 21 7465 532 46 190 518 69 173 730 15 OUTLAY Buildings Improvements Personal Services 00 240782 712500 Contracts 00 16550040 2512530 Equipment 356107 1147232 979095 Total Cost Payments1 20095286 36989923 21577140 Number of Employees end of Payroll Period 37 35 35 Average Number of White Girls in School Year ended June 30 76 60 60 Annual Per Capita Cost Expense 259725 317531 289550 Outlay 4686 298968 70069 2 644 11 6 164 99 3 596 19765 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA GENERAL Books and records of the Training School for Girls White Division are maintained in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Girls White Division for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year767 DEPARTMENT OF PUBLIC WELFARE Training School for Colored Girls Macon768 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 5084731 5087580 Revenues Retained Earnings Corrections 3279 Total Income Receipts 5088010 5087580 CASH BALANCE JULY 1st Budget Funds 325106 600336 Total 5413116 5687916 PAYMENTS EXPENSE Personal Services 2016652 1818976 Supplies Materials 2124564 1883934 Communication 40698 45370 Heat Light Power Water 139391 134611 Repairs 36268 27022 Rents 33309 39159 Insurance 34335 Pensions Benefits 155371 145278 Equipment 224254 381048 Miscellaneous 42273 19a 90 Travel Expense 87 63 Total Expense Payments 4812780 4538386 CASH BALANCE JUNE 30th Budget Funds 600336 1149530 Total 5413116 5687916769 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON SUMMARY FINANCIAL CONDITION The Training School for Colored Girls which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1959 with a cash surplus of 853151 available for operations subject to budget ap provals after providing the necessary reserve of 296379 for liquidation of accounts payable and purchase orders outstanding AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School for current operations in the fiscal year ended June 30 1959 was 5100000 From the 5100000 received 12420 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 5087580 net income available to the Training School for Colored Girls The 5087580 net income and the 600336 cash balance on hand at the beginning of the fiscal year made a total of 5687916 available 4538386 of the available funds was expended in the year for budget approved items of expense and 1149530 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of out standing accounts payable and the remainder will be available for expendi ture in the next fiscal period subject to budget reapprovals 770 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON COMPARISON OF OPERATING COSTS Expenditures for the operation of the Training School for Girls Colored Division for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 Personal Services 18189 76 Travel Expense 87 63 Supplies Materials 1883934 Communication 45370 Heat Light Power Water 134611 Repairs Alterations 27022 Rents 39159 Insurance Bonding 34335 Pensions To Ret System 145278 Equipment 3 810 48 Miscellaneous 198 90 Totals 4538386 Number of Employees on Payroll end of Payroll Period 9 Number of Colored Juvenile Delinquent Girls in School at June 30 30 Annual Per Capita Cost 151280 1958 1957 20166 52 18 515 94 21 245 64 22 758 84 406 98 458 50 1 393 91 1 324 06 362 68 475 69 333 09 4800 400 1 553 71 1 414 18 2 242 54 5 442 43 422 73 344 40 4812780 5078604 33 1 458 42 9 36 1 410 72 GENERAL Books and records of the Training School for Colored Girls are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Bond coverage is under schedule bond detail of which will be found in report on the Department of Public Welfare Benefits and Administrative Fund All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Colored Girls for the cooperation and assistance given the State Auditors office during this examination and throughout the year771 DEPARTMENT OF PUBLIC WELFARE School for Mental Defectives Gracewood 772 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units2 002 53219 2154 843 59 Revenues Retained Earnings Hospital Services 822242 1031219 Total Income Receipts201075461 216515578 NONINCOME Private Trust Funds 8500444 CASH BALANCE JULY 1st Budget Funds 78027657 88180288 Total279103118 313196310 PAYMENTS EXPENSE Personal Services 51186031 76669743 Travel 173968 231467 Supplies Materials 46729219 58882453 Communication 1157343 1631613 Heat Light Power Water 3814712 5864530 Publications Printing 1380 00 Repairs 1152065 1089930 Rents 39189 190734 Insurance 312957 3336232 Indemnities 43600 Pensions Benefits 3857864 6173011 Equipment 6094870 8847296 Miscellaneous 1 393 42 3 413 30 Total Expense Payments114658940 163301939 OUTLAYS Lands Improvements Personal Services 71 878 75 66 278 22 Supplies andMaterials 5073175 22256475 Contracts 50259882 58500709 Equipment 13742958 12569355 NONCOST Private Trust Funds 4119452 CASH BALANCES JUNE 30th Budget Funds 88180288 41439566 Private Trust Funds 4380992 Total 279103118 313196310773 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANKS BUDGET FUNDS Maintenance Account 33377787 Division of Institutions Account 8061779 41439566 PRIVATE TRUST AND AGENCY FUNDS Patients Canteen and Entertainment Funds 7 285 25 Patients Deposit Fund 3652467 4380992 458 205 58 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Encumbrances Maintenance Fund Improvements Fund 91 953 65 58 480 29 150 433 94 RESERVES Reserve for Additions and Improvements Private Trust and Agency Funds Patients Canteen and Entertainment Fund 728525 Patients Deposit Fund 3652467 192 924 82 43 809 92 236 734 74 SURPLUS For Operations 71 036 90 458 205 58774 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD SUMMARY FINANCIAL CONDITION The School for Mental Defectives which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1959 with a cash surplus of 7103690 available for operations subject to budget appro vals after providing the necessary reserve of 15043394 to cover out standing accounts payable and encumbrances and reserving 19292482 for additions and improvements to be made at the School and 4380992 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the fiscal year ended June 30 1959 was 215801807 of which 160800000 was for current operating expenses and 55001807 for buildings and improvements In addition to the allotment of State Appropriation funds the School received 1031219 from pay patients sales rents and other income making total receipts for the year 216833026 From the total receipts 317448 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving 216515578 net income available to the School for Mental De fectives The 216515578 net income and the 88180288 cash balance on hand at the beginning of the fiscal year made a total of 304695866 available with which to meet expenditures approved on budget 163301939 of the available funds was expended in the year for budget approved items of current operating expenses 99954361 was paid for land buildings improvements and equipment and 41439566 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of accounts payable and purchase orders outstanding 19292482 is reserved for addi tions and improvements to be made at the School and the remainder repre sents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals775 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD COMPARISON OF OPERATING COSTS Expenditures by the School for Mental Defectives for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 76669743 51186031 41647651 Travel 231467 173968 257882 Supplies Materials 58882453 46729219 40576119 Communication 1631613 1157343 933849 Heat Light Power Water 5864530 3814712 2072212 Printing Publicity 1380 2980 Repairs Alterations 1089930 1152065 1225587 Rents 190734 39189 63373 Insurance Bonding 3336232 312957 196848 Pensions Ret System 6173011 3857864 3106522 Indemnities 43600 78036 Equipment 8847296 6094870 4915151 Miscellaneous 341330 139342 168412 Total Expense Payments r 163301939 114658940 95244622 OUTLAY Land Bldgs and Permanent Improvements 87385006 62520932 97414013 Equipment 12569355 13742958 5820763 Total Outlay Payments 999 543 61 762 638 90 1 032 347 76 Total Cost Payments2 632 563 00 1 909 228 30 1 984 793 98 Number of Employees on Payroll end of Payroll Period 307 239 168 Average Enrollment of Mentally Defective Children for Year ended June 30 1190 1013 939 Annual Per Capital Cost Exclusive of Outlay 137229 113188 101432776 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD Six new dormitories were opened at the School for Mental Defectives in the previous fiscal year ended June 30 1958 which necessitated employing additional personnel There was an increase in the average number of men tally defective children from 1013 in the School in the year ended June 30 1958 to 1190 in the fiscal year ended June 30 1959 and the number of employees increased from 239 on June 30 1958 to 307 on June 30 1959 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the School for Mental Defec tives at the close of the fiscal year on June 30 1959 amounted to 4380992 and consisted of 728525 in Patients Canteen and Entertainment Funds and 3652467 in Patients Deposit Fund The Patients Canteen and Entertainment Funds reflected a balance of 8 35868 at July 1 1958 which with receipts of 3612355 in the fiscal year ended June 30 1959 made a total of 4448223 to be accounted for From the 4448223 total 3719698 was expended for purposes as shown on page 8 of the unit report leaving a balance of 728525 in the Patients Canteen and Entertainment Fund accounts at June 30 1959 A balance of 3018280 was on hand in the Patients Deposit Fund on July 1 1958 which with receipts of 1033941 in the fiscal year ended June 30 1959 made a total of 4052221 to be accounted for 399754 was with drawn from the fund in the fiscal year and 3652467 remained on hand June 30 1959 Receipts in the Patients Deposit Fund have not been deposited intact and the lack of adequate records made it impossible for the examiner to deter mine the amount of cash that was on hand in the fund as of June 30 1959 A cash count was made on September 30 1959 and a controlling account set up on this date Included in the cash count of the Patients Deposit Fund on September 30 1959 were tickets representing travel advances made to the following individuals John L Cook 1892 Robert Manning 6000 Dr Norman B Pursley 23432 Cleo B Rosier 6394 Total 37718777 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD These advances should be refunded to the Patients Deposit Fund Account immediately Deposits made for the individual use or benefit of mentally defective children in the School constitute a trust fund in the hands of the officials and employees of the School for Mental Defectives and these funds could not be legally used for any purpose other than that for which the deposit was made or the fund established Also Executive Order which has been in force and effect since July 13 1938 directed that advance payments on salaries and travel expense prior to the date on which they were actually earned other than the regular pay days established by the various departments of the State be discontinued It has been called to the attention of the proper officials of the State Department of Public Welfare that accounting records of the Patients Canteen and Entertainment Funds and the Patients Deposit Fund at the School for Mental Defectives are inadequate and steps are now being taken by the officials to install a suitable accounting system for these Private Trust and Agency Funds at the School The Patients Canteen Fund accounts have been kept by and under the supervision of D W Oellerich at the School for Mental Defectives Gracewood The Patients Entertainment Fund accounts have been kept by Miss Mazie M Scarborough Principal Accounting Clerk at the School for Mental Defectives Gracewood The Patients Deposit Fund has been kept by Alex Carswell Senior Personnel Assistant at the School for Mental Defectives Gracewood The Patients Canteen and Entertainment Funds and the Patients Deposit Fund have not been submitted for examination nor their existence made known prior to the fiscal year ended June 30 1959 Code Section 401808 regarding the duty of State Departments to produce books and records for examination etc is quoted as follows All officers agents employees departments institutions commissions and bureaus of the State are hereby directed and required to conform to and comply with all rules regulations and forms devised promulgated and installed by the State Auditor in conformity with this Chapter and shall produce and turn over to the State Auditor or his assistants for examination and audit whenever demanded by said State Auditor all of their books records accounts vouchers warrants bills and other papers dealing with or reflecting upon the financial transactions and management of such department institution agency commission778 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD bureau or officer including any and all cash on hand but not including cash in bank the amount of cash in bank to be ascertained by certifi cate furnished the State Auditor by the bank Books and records of the operating accounts of the School for Mental Defectives are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Fund Except as noted all receipts disclosed by examination were properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the School for Mental Defectives for the cooperation and assistance given the State Auditors office during this examination and throughout the year779 DEPARTMENT OF PUBLIC WELFARE Training School for BoysWhite Division Milledgeville780 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units1 058 181 57 599 233 59 Revenues Retained Earnings Corrections Service 268013 78050 Total Income Receipts106086170 60001409 NONINCOME Private Trust Funds 2408550 CASH BALANCE JULY 1st Budget Funds 6239836 37220220 Total112326006 99630179 PAYMENTS EXPENSE Personal Services 28493782 31424160 Travei 166928 128215 Supplies Materials 15574444 12725581 Communication 334817 346900 Heat Light Power Water 2614185 2805606 Publications Printing 25095 18762 Repairs 281868 306188 Rents 12092 14450 Insurance1 2000 1000118 Indemnities 300000 5100 Pensions Benefits 2043542 2319555 Equipment 2881676 510989 Miscellaneous 229991 147791 Total Expense Payments 52960420 51753415 OUTLAY Buildings Improvements Personal Services 24 97318 5 113 31 Supplies Materials 19648048 5892765 NONCOST Private Trust Funds 18 64716 CASH BALANCES JUNE 30th Budget Funds 37220220 39064118 Private Trust Funds 543834 Total112326006 99630179781 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Operations Account Division of Institutions Account Institutions Building Fund Account Private Trust and Agency Funds Canteen Fund 287117 Pupils Deposit Fund 256717 90 727 67 280 000 00 19 913 51 5 438 34 396 079 52 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Encumbrances Operations Fund 2431272 Improvements Fund 2980091 RESERVES Allocations Improvements Fund 31570447 Private Trust and Agency Funds 5 438 34 SURPLUS For Operations 54113 63 321 142 81 20 823 08 396 079 52782 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE SUMMARY FINANCIAL CONDITION The Training School for Boys White Division which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1959 with a cash surplus of 2082308 after providing the necessary reserve of 5411363 to cover outstanding accounts payable and encumbrances and reserving 31570447 for additions and improvements to be made at this school and 543834 for Private Trust and Agency Funds held on this date AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the year ended June 30 1959 was 60100000 of which 52000000 was for current operating expenses and 8100000 for buildings and improvements In addition to the allotment of State Appro priation funds the School received 66550 from sales and 11500 from maintenance and board making total receipts for the year 60178050 From the funds received 176641 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving 60001409 net income available to the Training School for Boys White Division The 60001409 net income and the 37220220 cash balance on hand at the beginning of the fiscal year made a total of 97221629 available 51753415 of the available funds was expended in the year for budget approved items of current expense 6404096 for building and improvements and 39064118 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 5411363 in outstanding accounts payable and encumbrances 31570447 is reserved for additions and improvements and the remainder of 2082308 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for the past three years by the Training School for Boys White Division at Milledgeville are compared in the following statement783 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 31424160 Travel Expense 128215 Supplies Materials 12725581 Communication 3 46900 Heat Light Power Water 2805606 Printing Publicity 18762 Repairs Alterations 306188 Rents 14450 Insurance Bonding 1000118 Pensions Ret System 23195 55 Indemnities 5100 Equipment 510989 Miscellaneous 1477 91 Total Expense Payments 517 53415 28493782 243 012 54 1 669 28 1 549 73 155 744 44 166 416 38 3 34817 3129 38 26141 85 22 735 41 250 95 397 58 2 818 68 2 800 75 120 92 4730 2000 6000 20 435 42 17 338 60 300000 28 816 76 26 571 51 2 299 91 1 901 23 529 60420 485 960 41 OUTLAY Buildings Permanent Improvements 64040 96 221453 66 Total Cost Payments 58157511 75105786 48596041 Number of Employees on Payroll at end of Payroll Period 100 82 80 Average Number of Boys in the School at Milledgeville in Year ended June 30 389 372 403 Annual Per Capita Cost Exclusive of Outlay 133042 142367 120585784 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Training School for Boys White Division at Milledgeville Georgia on June 30 1959 amounted to 543834 and consisted of 287117 in the Canteen Fund and 256717 in the Pupils Deposit Fund Books and records of these two funds are handled at the Schools office in Milledgeville Georgia The Canteen Fund reflected a balance of 232352 at July 1 1958 which with receipts of 682250 in the fiscal year ended June 30 1959 made a total of 914602 to be accounted for From the 914602 total 627485 was expended for purposes as shown in schedule following leaving a balance of 287117 in the Canteen Fund account on June 30 1959 A balance of 236045 was on hand in the Pupils Deposit Fund on July 1 1958 which with receipts of 1257903 in the fiscal year ended June 30 1959 made a total of 1493948 to be accounted for 1237231 was with drawn from the fund in the fiscal year and 256717 remained on hand June 30 1959 Included in the cash balance of the two funds on June 30 1959 is the amount of 50000 represented by account receivable due by W E Ireland who is Director of the Training School for advances which had been made from the funds to Mr Ireland over a period of time Since the cash on hand and in bank belonging to the Canteen Fund and the Pupils Deposit Fund has not been kept separately it was not possible for the examiner to determine from which fund the advances were made This advance of 50000 was refunded by Mr Ireland on September 23 1959 Examination also disclosed that Mr Ireland over a period of time prior to this examination had become indebted to the Funds and as of February 10 1959 the amount due by Mr Ireland was 100000 On February 10 1959 50000 was paid on this account and the balance of 50000 carried as an account receivable due by Mr Ireland as previously referred to This remaining balance of 50000 due by Mr Ireland since February 10 1959 was paid to the Funds by Mr Ireland on September 23 1959 A cash count was made of the funds belonging to the Canteen Fund and the Pupils Deposit Fund on October 6 1959 and is summarized as follows785 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE Cash Money Orders Cash Tickets for Postage Meals and Gas 34139 17000 760 Advances Mr Ray Mrs Gladney W E Ireland Mrs W E Ireland Bud Kelsey Warren King Checks Dated J G Turner 93059 Canteen AC 93059 C H King 93059 Eleanor Bower93059 A J Walters Jr 93059 Directors AC93059 W E Ireland 91559 W E Ireland92259 J G Turner92959 C H King10 159 John Worsham10 259 J L Caw92559 U S Treasury Check10 359 U S Treasury Check10 359 TJ S Treasury Check10 359 U S Treasury Check10 359 TJ S Treasury Check10 359 TJ S Treasury Check10 359 U S Treasury Check10 359 U S Treasury Check10 359 U S Treasury Check10 359 U S Treasury Check10 359 TJ S Treasury Check10 359 Directors AC10 259 Edna G Bailey10 359 W E Ireland10 659 Ruth Riley 10 559 500 725 5000 255 1000 1500 J G Turner10 559 1912 5736 1500 500 1000 484 100 00 100 00 1000 2500 1000 300 2630 2630 3350 4070 3300 5260 6230 670 4800 1240 2690 1450 1500 1000 1000 500 8980 782 52 Total 1 39131786 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE Letter from Mr C H King Business Manager of the Training School for Boys addressed to the Director of the Division of Business Administration of the Department of Public Welfare dated October 10 1959 regarding funds on hand and deposited is quoted as follows October 10 1959 Mr C A Doolittle Director Division of Business Administration State Department of Public Welfare 401 State Office Building Atlanta 3 Georgia Dear Mr Doolittle This is to advise that all outstanding items whatsoever including checks I O Us andor accounts receivablewith the exception of nominal personal telephone bills which will be collected within a few dayshave been liqui dated and a deposit made as of this date of all funds in the Canteen Account at this Institution Copy of the deposit slip in this connection is enclosed for your information I have withdrawn by check from the bank as of this date 15000 as an operating reserve All cash or negotiable accruals in excess of this amount will be deposited daily except Sundays Bank andor other holidays at the Institution Sincerely yours C H King Business Manager CHKjegb End cc Mr W E Ireland Director Deposits made for the individual use or benefit of the pupils in the Train ing School for Boys constitute a trust fund in the hands of the officials and employees of the School and it is illegal for the funds to be used for any pur pose other than that for which the deposit was made or the fund established Mr W E Ireland did misuse these trust funds when advances were made to him for his personal use787 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE Also Executive Order which has been in force and effect since July 13 1938 directed that advance payments on salaries and travel expense prior to the date on which they were actually earned other than the regular pay days established by the various departments of the State be discontinued Mr W E Ireland did violate the terms of this order when he caused advances to be made to him An officials or an employees check which is held in a cash fund and not deposited constitutes a loan and the making of loans or advances to officials or employees of the School from the Canteen Fund or the Pupils Deposit Fund is an illegal use of these trust funds In addition to the improper handling of the funds as referred to in pre ceding paragraphs it was found in the course of the examination that cash count made on October 6 1959 disclosed a net cash shortage on this date of 22948 in the combined funds of the Canteen Fund and the Pupils Deposit Fund shown in schedule on Page 6 of the unit report As previously stated the cash on hand and in bank belonging to the two funds was not separated as of October 6 1959 and it could not be determined to which of the two funds the shortage was chargeable The surety bonds of the officials and employees handling the funds are liable for the amount of the shortage and an immediate claim should be filed with the bonding company for the loss Due to the number of persons handling the cash and the manner in which accounts of the Canteen Fund and the PupilsDeposit Fund have been kept it could not be determined whether the shortage of 22948 resulted from negligence or was an actual defalcation The Canteen Fund and the Pupils Deposit Fund were established or created several years ago but have not been submitted for examination nor their existence made known prior to the fiscal year ended June 30 1959 Code Section 401808 regarding the duty of State departments to produce books and records for examination etc is quoted as follows All officers agents employees departments institutions commissions and bureaus of the State are hereby directed and required to conform to and comply with all rules regulations and forms devised promulgated and installed by the State Auditor in conformity with this Chapter and shall produce and turn over to the State Auditor or his assistants for examination and audit whenever demanded by said State Auditor all of their books records accounts vouchers warrants bills and other papers dealing with or reflecting upon the financial transactions and788 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE management of such department institution agency commission bureau or officer including any and all cash on hand but not including cash in bank the amount of cash in bank to be ascertained by certifi cate furnished the State Auditor by the bank It has been called to the attention of the proper officials of the State Department of Public Welfare and the Training School for Boys that the accounting records of the Canteen Fund and the Pupils Deposit Fund are inadequate and steps are now being taken by the officials to install a suitable accounting system for these Private Trust and Agency Funds at the School Written statements made by W E Ireland Director and C H King Business Manager of the Training School for Boys regarding the Canteen Fund and Pupils Deposit Fund and the handling thereof are on file in the office of the State Auditor and available for review by any citizen who cares to review them GENERAL Code Section 401805 provides that the State Auditor shall audit all accounts and make reports thereon and in which report the State Auditor shall call special attention to any illegal improper or unnecessary expenditure or failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages and shall file same for the use of the Press of the State In compliance with the provisions of Code Section quoted the shortage found in the Canteen Fund and Pupils Deposit Fund and the improper and irregular handling of these two funds at the Training School for Boys White Division in Milledgeville have been reported in the preceding paragraphs of this Summary covering Private Trust and Agency Funds at the School Books and records of the general accounts of the Training School for Boys White Division are maintained in the Central Accounting Office of the Department of Public Welfare in Atlanta and were found in excellent con dition W E Ireland Superintendent of the Georgia Training School for Boys is bonded in the amount of 500000 as provided by law Bond is written by the National Surety Corporation dated December 16 1948 and the condition of the bond is as follows The condition of the above bond is such that whereas the said W E Ireland has been appointed to the office of Superintendent of Georgia Training School for Boys effective as of January 1 1949789 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE Now if the said W E Ireland shall faithfully account for all monies coming into his hands by virtue of his office and shall faithfully dis charge and perform fully all of the duties of the said office of Superin tendent of Georgia Training School for Boys during the time he con tinues therein then the above bond to be void else to be of full force and effect Surety bond coverage of officials and employees of the School except that of W E Ireland as shown above is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Ad ministrative Fund Except as noted all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys White Division for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year790 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS WHITE DIVISION MILLEDGEVILLE PUPILS CANTEEN AND DEPOSIT FUNDS YEAR ENDED JUNE 30 1959 Balance Balance CANTEEN FUND 711968 Receipts Payments 6301959 SALESPURCHASES Canteen 392085 281313 CocaColas 183860 160833 Vending MachinesComm 29829 OTHER RECEIPTS W E IrelandOn account advances for travel expense 500 00 From Staff for flowers 24300 Donations 9 75 Miscellaneous 12 01 OTHER PAYMENTS LaborErecting Building at Gracewood 422 49 Inmate BenefitsIce Cream Candy Movies etc 34975 Chas E PartisaulChaplain 55000 EntertainmentLegislature 10713 Flowers 74 66 Parolees Bus Tickets Expenses 5342 Lodging for Dairy Inspector 927 Telephone Refund 87836 1711 HueyD GiddensTravel 8879 Virginia C WaltonTravel 8500 Miscel Supplies and Expenses 12999 BALANCES 232352 287117 2 323 52 6 822 50 6 274 85 2 87117 PUPILS DEPOSIT FUND Deposits 1257903 Withdrawals 1237231 Balances 236045 256717 4 683 97 19 401 53 18 64716 5 438 34791 DEPARTMENT OF PUBLIC WELFARE Training School for Boys Colored Division Gracewood792 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS COLORED DIVISION GRACEWOOD RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 34000000 19420000 Revenues Retained Earnings Corrections Service 15750 47810 Total Income Receipts 34015750 19467810 CASH BALANCE JULY 1st Budget Funds 1009473 3894692 Total 35025223 23362502 PAYMENTS EXPENSE Personal Services 10981982 12858036 Travel 26734 50599 Supplies Materials 5357410 4371515 Communication 95804 125738 Heat Light Power Water 311919 336665 Repairs 171209 262222 Insurance 4 127 07 Pensions Benefits 777340 913244 Equipment 627753 137077 Miscellaneous 15326 5571 Total Expense Payments 18365477 19473374 OUTLAYS Lands Improvements Supplies Materials 12765054 981087 Personal Services 3 037 50 CASH BALANCE JUNE 30th Budget Funds 38 946 92 26 042 91 Total 35025223 23362502793 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS COLORED DIVISION GRACEWOOD SUMMARY FINANCIAL CONDITION The Training School for Boys Colored Division which is under the con trol of the Department of Public Welfare ended the fiscal year on June 30 1959 with a cash surplus of 894131 available for operations subject to budget approvals after providing the necessary reserves of 1964702 to cover accounts payable and purchase orders outstanding and reserving 745458 for improvements to be made at the school AVAILABLE INCOME AND OPERATING COSTS Allotment of State Appropriation funds by the Department of Public Welfare to the School in the fiscal year ended June 30 1959 was 19420000 In addition to the allotment of State Appropriation funds the School re ceived 47810 from sales making total receipts for the year 19467810 The 19467810 total income and the 3894692 cash balance on hand at the beginning of the fiscal year made a total of 23362502 available 19473374 of the available funds was expended in the year for budget approved items of expense 1284837 for improvements and 2604291 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of 964702 in accounts payable and purchase orders outstanding 745458 is reserved for additions and improvements and the remainder of 894131 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reappro vals COMPARISON OF OPERATING COSTS Expenditures by the Training School for Boys Colored Division for the past three years are compared in the following statement794 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS COLORED DIVISION GRACEWOOD YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 12858036 10981982 9948124 Travel 50599 26734 41405 Supplies Materials 4371515 5357410 5476894 Communication 125738 95804 108245 Heat Light Power Water 336665 311919 272880 Repairs Alterations 262222 171209 423014 Insurance Bonding 412707 2000 Pensions Ret System 913244 777340 684290 Equipment 137077 627753 506521 Miscellaneous 5571 15326 51873 Total Expense Payments 194 733 74 183 654 77 175 152 46 OUTLAY Buildings Permanent Improvements 1284837 12765054 207 582 11 311 305 31 175 152 46 Number of Employees on Payroll at end of Payroll Period Average Number of Colored Boys in School at Gracewood Year ended June 30 Annual Per Capita Cost Exclusive of Outlay 51 175 46 142 157 1 112 76 1 293 34 1 115 62 GENERAL Books and records of the Training School for Boys Colored Division are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Adminis trative Funds All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Training School for Boys Colored Division for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year795 DEPARTMENT OF PUBLIC WELFARE Milledgeville State Hospital796 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 9 965 61134 10 607 932 85 Revenues Retained Earnings Hospital Service 10085871 7729429 Donations 67986686 58856999 Total Income Receipts 1074633691 1127379713 NONINCOME Private Trust Funds 49416080 52687945 CASH BALANCES JULY 1st Budget Funds 234949405 127201561 Private Trust Funds 21045935 25807329 Total 1380045111 1333076548 PAYMENTS EXPENSE Personal Services 538506869 577274390 Travel 884291 1277332 Supplies Materials 380771762 358683572 Communication 1181719 1564333 Heat Light Power Water 32875270 42996418 Publications Printing 431519 258643 Repairs 60053156 6390826 Rents 2320364 2330361 Insurance 387486 15286012 Indemnities 724026 410050 Pensions Benefits 42927176 47878370 Equipment 56849635 41731820 Miscellaneous 885472 395420 Total Expense Payments 11187 98745 10 96477547 OUTLAY Lands Improvements Personal Services 316254 2324069 Supplies Materials 13629876 9805981 Contracts 36361314 5124396 Equipment 13275346 4893440 Total Outlay Payments 63582790 22147886 NONCOST Private Trust Funds 44654686 49876792 CASH BALANCES JUNE 30th Budget Funds 127201561 135955841 Private Trust Funds 25807329 28618482 Total 1380045111 133076548797 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Cash in Bank Budget Funds Maintenance Account 78728828 Business Managers Account 50 00000 Div of Institutions Account 49999999 Instit Bldg Fund Account 2225000 GrantinAid Account 2014 135955841 Private Trust and Agency Funds Patients Deposit Fund 251 595 64 Patients Benefit Fund 34 58918 U S Income Tax Fund 7450 Social Security Fund 1313 28627245 164583086 Accounts Receivable VeteransHome Commission 5566366 Other 146174 5712540 Inventories Supplies and Materials 910 42759 2 613 383 85 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES Accounts Payable and Encumbrances Maintenance Fund Improvements Fund RESERVES GrantinAid Acct Restricted Fund Special Allocation Maintenance Fund 5366052 Improvements Fund 56008976 Private Trust and Agency Funds SURPLUS Cash Surplus Surplus Invested in Inventories and Accounts Receivable 441 408 66 40 709 55 482118 21 2014 613 750 28 286 272 45 900 042 87 263 669 78 967 552 99 1 231 222 77 2 613 383 85798 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL SUMMARY FINANCIAL CONDITION The Milledgeville State Hospital which is reported under the Depart ment of Public Welfare through the fiscal year ended June 30 1959 had a cash surplus of 26366978 on June 30 1959 after providing the necessary reserve of 48211821 to cover outstanding accounts payable and purchase order and reserving 61375028 for special allocations for maintenance and improvements and 2014 for restricted funds In addition to the cash surplus the Hospital had 96755299 invested in accounts receivable and inventories on this date and held 28627245 in private trust and agency funds AVAILABLE INCOME AND OPERATING COSTS The Department of Public Welfare allotted to the Milledgeville State Hospital in the fiscal year ended June 30 1959 1046867854 of which 1005235000 was for operations and 41632854 for improvements This 1046867854 allotment of State Appropriation funds was sup plemented by 58856999 in donated commodities 7729429 income from sales rents pay patients and other sources and 16848170 transfer from the Veterans Home Commission making total receipts for the period 1130302452 From the 1130302452 received 2922739 was transferred to the State Personnel Board for pro rata share of the cost of State Merit System Administration leaving net income of 1127379713 The 1127379713 income together with 127201561 cash balance on hand at the beginning of the fiscal period made a total of 1254581274 available 1096477547 of the available funds was expended in the year for budgetapproved items of expense 22147886 was paid for buildings im provements and equipment and 135955841 remained on hand June 30 1959 the end of the fiscal year The first lien on this 135955841 cash balance is for liquidation of 48211821 in accounts payable and purchase orders outstanding 61375028 has been allocated for improvements and special maintenance projects 2014 reserved for restricted funds and the remainder of 26366978 represents funds which have been provided jn excess of obli799 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL gations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures of the Milledgeville State Hospital for the past three years are compared in the statement following YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 577274390 538506869 492245896 Travel Expense 1277332 884291 731132 Supplies Materials 358683572 380771762 326357473 Communication 1564333 1181719 1183414 Heat Light Power Water 42996418 32875270 35179136 Printing Publicity 258643 431519 502997 Repairs Alterations 6390826 60053156 106184561 Rents 2330361 2320364 2008088 Insurance Bonding 15286012 387486 9 15225 Pensions Ret Systems 47878370 42927176 40115719 Indemnities 410050 724026 151340 Equipment 41731820 56849635 50401639 Miscellaneous 395420 885472 740169 Total Expense Payments10 964 775 47 11 187 987 45 10 567167 89 OUTLAY New Buildings and Improvements 172 544 46 492 93318 146 866 75 Land 1014126 Equipment 4893440 13275346 1147284 Total Outlay Payments 221 478 86 635 827 90 158 339 59 Total Cost Payments11186 254 33 11 823 815 35 10 725 507 48 Number of Employees on Payroll end of Payroll Period 2155 2102 2076 Average Daily Hospital Population for Year Ended June 30 11897 11748 11828 Per Capita Cost Per Day Exclusive of Outlay 2525 2609 2447 Per Capita Cost Per Year Exclusive of Outlay 92164 95233 89340800 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL The average daily population of the Hospital in the year ended June 30 1959 was 11897 and the daily per capita cost based on the expenditures of 1096477547 Included in these operating costs was the 58856999 value of commodities donated to the institution and by deducting this amount from the total expenditures a net daily per capita cost of 2389 to the State is shown as follows Total Expenditures Exclusive of Outlay 1096477547 2525 Less Value of Donated Commodities 58856999 136 1037620548 2389 In addition to the cost of operations for the period under review as reflected by expense payments the following products having a value of 252007366 were produced and consumed at the Hospital but do not enter into the cash receipts and disbursements Abattoir Meat Products Cannery Dairy Dairy Products Farm Farm Products Broiler Project Egg Project Bakery Feed Mill Value of Commodities Produced 864 768 67 197 685 31 346 847 65 498 670 83 79 214 69 253 789 97 220 975 77 58 120 77 Production Costs B 711 620 58 119 561 43 167 593 86 256 741 56 69 280 83 163 329 42 147 064 03 49 775 25 Net Savings 153148 09 78 123 88 179 253 79 241 929 27 9 933 86 90 460 55 73 911 74 8 345 52 252007366 168496696 835 106 70 ANALYSIS OF EXPENDITURES ENCUMBRANCES AND ALLOTMENT BALANCES FOR BUILDINGS AND IMPROVEMENTS Project Description Maximum Security Bldg Additions to Adm Building Dormitory Green Building Personnel Dwellings Auditorium Dormitory 3Story Total Expenditures To Date I 376 639 53 81 801 65 558 283 17 10 384 25 435 732 24 794 589 18 Unliquidated Contracts Encumbrances Unencumbered Allotment Balance801 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL ANALYSIS OF EXPENDITURES ENCUMBRANCES AND ALLOTMENT BALANCES FOR BUILDINGS AND IMPROVEMENTS Total Expenditures Project Description Contd To Date Dining Room and Kitchen Colony 54 63508 Remodeling Cabinets Whittle and Powell Building 132 963 41 Boiler Plant Addition 161 68410 Dormitory Colored Wash ington Building 52580300 Personnel Dwellings 49 693 91 Steam Plant Improvements 39 228 51 Dormitory White Boland Building 65257500 Dental Clinic 6948927 Central Warehouse 893 563 71 Steam Tunnel 1203324 Boiler for Laundry 2388764 Chicken Farm Project No 1 36 145 59 Chicken Farm Project No 2 70 44412 Dormitory Aged Boone Bldg 1 201 893 75 Addition to Washington Bldg 4101 71 Steam Plant Conversion 111 145 03 Personnel Dwellings 148 922 50 Dormitory Colored Bostick Building 102600465 Abattoir 39577960 Fire House 1490683 Addition to Boland Bldg 5 960 79 TB Laboratory 2647141 Greenhouse 2874689 Honor Farm Building 750000 Dairy Barn 367069 Feed Mill 3641957 Dormitory Colony Farm 47373 34 Laundry 27664226 Dormitory White Kemper Building 3750000 Dormitory Colony Farm 6451909 Prison Bldg Colony Farm 213252 67 Personnel Dwelling 20 929 41 Farrowing Barn 871689 Potato Curing House Utilities Water System Expansion 4317057 Extension to Utilities Lines 4 44124 Power Lines Dental Clinic 92848 Unliquidated Contracts Encumbrances Unencumbered Allotment Balance 2 50000 3172 9 048 71 18 294 02 8453 31 2745 27 411 00 106 36 5176 75 10 000 00 802 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL ANALYSIS OF EXPENDITURES ENCUMBRANCES AND ALLOTMENT BALANCES FOR BUILDINGS AND IMPROVEMENTS Project Description Contd Utilities Contd Dormitory Boland Bldg Central Warehouse Water Line Abattoir Gas Line Abattoir Boone Building Boland Building Bostick Building Water System Expansion Water Main Dairy Steam Distribution System Roads and Drives Retaining Walls Abattoir Equipment Laundry Maximum Security Building Green Building Bakery Miscellaneous Buildings Farm Equipment Jones Building Auditorium Fire Equipment Dormitory 3Story Irrigation Equipment Boland Building Washington Building Boone Building Bostick Building Total Unliquidated Unencumbered Expenditures Contracts Allotment To Date Encumbrances Balance i 29 876 84 9 346 01 6028 97 4 03311 23 04916 5 606 25 6 23018 287 686 29 6017 41 6 750 00 1975000 499 99999 13 000 00 2 515 23 120 926 78 38 016 83 33 081 67 13 84309 11 557 99 4091 55 8 513 36 19 213 91 4 667 00 19 945 25 10049 09 33194 72 24 022 28 102 326 73 85 080 72 9 637 244 39 40709 55 56008976 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Hospital at the close of the fiscal year on June 30 1959 amounted to 128627245 and consisted of 25159564 deposits to inmates personal accounts 3458918 in the Patients Benefit Fund and 8763 in U S Income Tax and Social Security Withholdings803 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL GENERAL On April 24 1959 by Administrative Order Alan Kemper Director of the State Department of Public Welfare with the approval of the Governor transferred management of the Milledgeville State Hospital from the De partment of Public Welfare to the Department of Public Health The Director of the Division of Business Administration of the Welfare Depart ment was officially appointed Fiscal Agent of the Department of Public Health temporarily to continue uninterrupted accounting through the fiscal year ending June 30 1959 Custody of funds of the Hospital remained in the Welfare Department until the end of the fiscal year on June 30 1959 and fiscal operations of the Milledgeville State Hospital for the year ended June 30 1959 are reported under the Department of Public Welfare as previously stated in this Summary Included in receipts of the Milledgeville State Hospital in the year ended June 30 1959 is the amount of 440000 from the Georgia Heart Association as a GrantinAid From the 440000 received 437986 was expended and 2014 remained on hand June 30 1959 The 440000 GrantinAid from the Georgia Heart Association was handled by T C Brantley Accounts Executive at the Hospitals office in Milledgeville and was not reflected in the accounts of the Milledgeville State Hospital that are kept under the direction and supervision of the Director of the Division of Business Administration of the Welfare Department In addition to the GrantinAid by the Heart Association grants have been made by pharmaceutical companies and others to be used for studies and research at the Milledgeville State Hospital and have been administered by the individual recipients These funds are not reflected in the accounts of the Milledgeville State Hospital and are not covered in the within report of examination Funds belonging to an individual are not subject to examination by the State Auditor However if upon investigation it is found that grants were made payable to the Milledgeville State Hospital even though the donor might specify the purpose for which the funds are to be used and by whom the study or research is to be made they should be reflected in the accounts of the Milledgeville State Hospital804 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL A complete investigation is being made at this time of the receipt and disposition of these special grants and results will be reported in a supple mental audit to be filed at a later date The surety bonds of the Director of the Department of Public Welfare and other responsible officials would be liable for funds donated to the Milledgeville State Hospital and not accounted for Code Section 401808 regarding the duty of State departments to pro duce books and records for examination etc is quoted as follows All officers agents employees departments institutions commissions and bureaus of the State are hereby directed and required to conform to and comply with all rules regulations and forms devised promul gated and installed by the State Auditor in conformity with this Chapter and shall produce and turn over to the State Auditor or his assistants for examination and audit whenever demanded by said State Auditor all of their books recordsaccounts vouchers warrants bills and other papers dealing with or reflecting upon the financial transactions and management of such department institution agency commission bureau or officer including any and all cash on hand but not including cash in bank the amount of cash in bank to be ascertained by certificate furnished the State Auditor by the bank Accounts Receivable at the end of June 1959 amounted to 5712540 of which 5699700 was collected in July 1959 leaving the following old accounts unpaid These items were unpaid at the end of the last three fiscal years Ferman AveryFormer employee Hospital bill received by Business Office after release 600 Dr J K FussellFormer employee Telephone charge received in Business Office after termination of services 113 Morris E MartinEmployee Failed to return from leave of absence 950 Bessie M MooreFormer employee Amount of salary check after discharge insufficient to complete payment 3839 James L SimmonsFormer employee Inducted into Army 1943 1618 Total Due From Former Employees 7120 C C Cato Nursery 5720 12840805 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL The following comments have been made the past three years regarding the accounts receivable listed above These items are due and payable to the Milledgeville State Hospital by persons no longer in the service of the Hospital and who have no earnings accruing from which the amount due can be collected It is the duty of the officials of the Hospital to collect all moneys due the Hospital and if the employee owing the State money is not bonded in such a manner that would protect the State against any financial loss because of unpaid obligations to the State for advances of State funds for the sale or use of State property then the official of the Hospital authorizing the advances or sale or use of State property is responsible to the State under the terms of his public official bond for payment of the items It is recommended that the responsible officials of the State Welfare Department immediately take the necessary action to collect any which are due from former employee and if unsuccessful it is recommended that the items together with the name of the official at the Hospital approving same be transmitted to the State Attorney General for legal action The account receivable due from C C Cato Nursery 5720 was shown on the Balance Sheet of the Milledgeville State Hospital at the close of the two preceding fiscal years and remained unpaid June 30 1959 A diligent effort should be made to collect these long past due accounts and if collection cannot be effected by the officials of the Milledgeville State Hospital then the accounts should be turned over to the States Attorney General for legal action The surety bond of the official or employee re sponsible for the creation of the account would be liable in order to protect the State from loss if collection cannot be made from the individual or firm owing the account to the Milledgeville State Hospital Except as noted all receipts disclosed by examination have been ac counted for and expenditures were within the limits of budget approvals and supported by proper voucher Books and records of the cash receipts and disbursements of the Mil ledgeville State Hospital are maintained in the Central Account Office of the Department of Public Welfare in Atlanta with cost accounts carried at Milledgeville and all were found in excellent condition806 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Admin istrative Fund Appreciation is expressed to the officials and staff of both the Depart ment of Public Welfare and the Milledgeville State Hospital for the co operation and assistance given the State Auditors office during this exam ination and throughout the year807 DEPARTMENT OF PUBLIC WELFARE Factory for the Blind Bainbridge808 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 9595196 14973615 Revenues Retained Earnings 95950048 103896249 Total Income Receipts105545244 118869864 NONINCOME Private Trust Funds 376757 392747 CASH BALANCES JULY 1st Budget Funds 24633432 17826883 Private Trust Funds 2910 7026 Total 130558343 137096520 PAYMENTS EXPENSE Personal Services 43097720 43332189 Travel 1159298 1268004 Supplies Materials 58428313 66433757 Communication 408216 438597 Heat Light Power Water 1011311 889057 Publications Printing 112569 91916 Repairs 917872 1733225 Rents 210 5656 Insurance 21988 671440 Indemnities L49047 100179 Pensions Benefits 810334 3203289 Equipment 2462391 870494 Miscellaneous 373828 657046 Total Expense Payments108954987 119694849 OUTLAYS Lands Improvements Personal Services 665 69 Contracts 3055637 Equipment 274600 NONCOST Private Trust Funds 372641 398016 CASH BALANCES JUNE 30th Budget Funds 17826883 17001898 Private Trust Funds 7026 17 57 Total130558343 137096520809 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Cash in Bank 17003655 OTHER ASSETS Accounts Receivable 138 322 33 Less Allow for Doubtful Accts 1515000 12317233 Inventories 20036784 32354017 49357672 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable l 009 22 Encumbrances 5527592 5628514 RESERVES Sales Tax to be remitted 17 57 SURPLUS For General Operations 113 733 84 Deferred Surplus Inventories and Accounts Receivable 323 54017 437 274 01 49357672810 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE SUMMARY INTRODUCTION The within report covers an examination of both the records kept in the office of the State Department of Public Welfare in Atlanta covering the cash receipts and disbursements for the Factory for the Blind and the in come cost and inventory records maintained at the factory in Bainbridge Georgia The Factory for the Blind was created by Legislative Act approved March 30 1937 which was amended February 14 1949 providing that the said factory should be a State Institution under the control and direction of the State Department of Public Welfare Management of the Factory is by the Board of Managers appointed by the Governor composed of seven citizens of the State at least four of whom shall be experienced manufacturers interested in relief of the blind and one blind citizen of the State of Georgia and in addition thereto the following shall be exofficio members of the Board Director of the Board of Social Security State Treasurer State Superintendent of Schools Supervisor of Purchases Director of Division of Vocational Rehabilitation Members of the Board of Managers on June 30 1959 in addition to the exofficio members above were Dr P Lee Williams J D Cowart Jr Ralph Prim Roy Sewell Charlie Baggarly Norman Elsas Vaughn Terrell FINANCIAL CONDITION Crisp County Calhoun County Floyd County Haralson County Crawford County DeKalb County Floyd County Cordele Georgia Morgan Georgia Rome Georgia Bremen Georgia Roberta Georgia Decatur Georgia Rome Georgia The Factory for the Blind ended the fiscal year on June 30 1959 with surplus of 11373384 and had 32354017 invested in inventories and accounts receivable after providing the necessary reserve of 5628514 to cover outstanding accounts payable and reserving 1515000 for doubtful accounts receivable and 1757 for sales tax collections to be remitted811 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE AVAILABLE INCOME AND OPERATING COSTS In the fiscal year ended June 30 1959 the Factory for the Blind re ceived 15000000 from the Department of Public Welfare for operations 98765515 from sales of manufactured products 120000 from the Train ees Fund of the Division of Vocational Rehabilitation of the State De partment of Education 11783 for sales tax collections and 4998951 from insurance claims From the 118896249 received 26385 was transferred to the State Personnel Board for the pro rata share of the cost of the Merit System Administration leaving 118869864 net income available to the Factory for the Blind The 118869864 net income and the 17826883 cash balance at the beginning of the fiscal year made a total of 136696747 available 119694849 of the available funds was expended in the year for budget approved items of expense and 17003655 remained on hand June 30 1959 the end of the fiscal year The first lien on this remaining cash balance is for liquidation of ac counts payable and encumbrances and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals The net loss from operations in the fiscal year ended June 30 1959 by application of accounts receivable accounts payable and inventories to the cash receipts and disbursements was 16622907 as shown in the following statement of operations INCOME Collections in Period Sales of Manufactured Products 987 65515 Trainees Fees Vocational Rehab 120000 Earnings on Sales Tax Collections 117 83 Insurance ClaimFire Loss 4998951 Add Accounts Receivable 63059 Net Deduct Accounts Receivable 63058 Net Gross Sales and Income 1 038 962 49 123172 33 1162134 82 98 461 84 1 063 672 98812 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE COST Purchases and Cost Payments119694849 Transfers to State Personnel Board 263 85 1 197 212 34 Add Inventory 63058 20140838 AcctsPayEncumb63059 5628514 25769352 1 454 905 86 Deduct Inventory 63059 20036784 Accts Pay Encumb 63058 2463597 22500381 Net Cost of Sales 1 229 902 05 Net Loss from Operations 16622907 RECONCILIATION WITH SURPLUS Surplus Beginning of Period 45350308 Loss from Operations in Period 166 22907 287 274 01 Funds Transferred from the State Department of Public Welfare for Operations 150 00000 Surplus End of Period 43727401 Cost records maintained by the State Department of Public Welfare for the Factory for the Blind show a net loss of 14691492 for the years operations The cost records may be reconciled with the net loss as shown above by adding depreciation to the loss deducting expenditures capitalized adding encumbrances as of July 1 1958 and deducting encumbrances as of June 30 1959 and by making provision for doubtful accounts Encumbrances are not considered in the cost records as they are goods which have not actually been delivered They are considered in govern mental accounting as they are considered to be a commitment of funds COMPARISON OF OPERATING COST PAYMENTS Expenditures of the Factory for the Blind for the past three years are compared in the following statement813 DEPARTMENT OF PUBLIC WELFARE FACTORY FOR THE BLIND BAINBRIDGE YEAR ENDED JUNE 30 EXPENSE 1959 1958 1957 Personal Services 43332189 43097720 41208077 Travel Expense 1268004 1159298 1012336 Supplies Materials 66433757 58428313 59069251 Communication 438597 408216 426194 Heat Lights Power Water 889057 1011311 770088 Printing Publicity 91916 112569 76726 Repairs 1733225 917872 1121008 Rents 5656 2100 34400 Insurance Bonding 671440 21988 16000 Indemnities 100179 149047 291329 Pensions Ret System 3203289 810334 499021 Equipment 870494 2462391 891146 Miscellaneous 657046 373828 518115 Total Expense Payments1196 948 49 1 089 549 87 1 059 336 91 OUTLAY Buildings Improvements 3122206 7975785 Equipment 274600 190000 Total Cost Payments1196 948 49 1123 517 93 1 140 994 76 Number of Employees on Payroll June 30 210 200 221 Average Number of Blind Persons employed in the Factory for the Blind in Year Ended June 30 136 142 140 GENERAL Books and records of the Factory for the Blind have been well kept all receipts disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Surety bond coverage is under schedule bond detail of which will be found in report of the Department of Public Welfare Benefits and Ad ministrative Fund Appreciation is expressed to the officials and staff of the Department of Public Welfare and the Factory for the Blind for the cooperation and as sistance given the State Auditors office during this examination and through out the year815 SUPERVISOR OF PURCHASES816 SUPERVISOR OF PURCHASES RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 14000000 Budget Balancing Adjustment 24 321 24 TransfersOther Spending Units 36409 Total Income Receipts 16395715 NONINCOME Private Trust Funds l 406 25 CASH BALANCE JULY 1st Budget Funds 356424 Total 16892764 1959 140 000 00 26 247 71 350 16 165 897 55 1 162 50 2 308 52 169 368 57 PAYMENTS EXPENSE Personal Services 101 021 76 Travel 240000 Supplies Materials 557405 Communication 9 937 qq Heat Light Water 68276 Publications Printing 569186 Repairs 127458 Rents 14400 Insurance 22500 Pension Benefits 7 086 51 Equipment 2962209 Miscellaneous i 552 60 Total Expense Payments 16521287 NONCOST Private Trust Funds 140625 CASH BALANCE JUNE 30th Budget Funds 230852 Total 16892764 119 692 71 2 469 99 5 940 89 11 807 95 416 5 972 41 43742 14400 878 12 8 677 74 6 599 03 162 624 42 1 162 50 5 581 65 169 368 57 817 SUPERVISOR OF PURCHASES SUMMARY FINANCIAL CONDITION The office of the Supervisor of Purchases ended the fiscal year on June 30 1959 with a cash surplus of 558165 and reported no outstanding ac counts payable or other liabilities AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the office of the Supervisor of Purchases for the year ended June 30 1959 was 14000000 To meet expenditures approved on budget 2624771 was transferred from the State Emergency Fund as a special appropriation as provided by law mak ing available appropriation of 16624771 From the 16624771 provided as the current years appropriation 35016 was transferred to the State Personnel Board for the pro rata cost of Merit System Administration leaving net income of 16589755 The 16589755 net income and the 230852 cash balance at the be ginning of the period made a total of 16820607 available with which to meet expenditures approved on budget for the fiscal year 16262442 of the available funds was expended for budget approved items of expense and 558165 remained on hand June 30 1959 and will be available for expenditure in the next fiscal period subject to budget reapprovals818 SUPERVISOR OF PURCHASES COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the office for the past three years are compared in the following statement YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 Personal Services 11969271 10102176 9473609 Travel Expense 246999 240000 241500 Supplies Materials 594089 557405 334421 Communication 1180795 993766 866747 Heat Lights Water 416 68276 00 Printing Publicity 597241 569186 436049 Repairs 43742 127458 39441 Rents 14400 14400 14400 Insurance Bonding 87812 22500 29107 Pensions For Retirement 867774 708651 641320 Equipment 659903 2962209 656158 Miscellaneous Moving 155260 16262442 16521287 12732752 Number of Employees on Payroll June30 37 28 25 GENERAL Mr William R Bowdoin succeeded Mr C Lawton Shaw as Supervisor of Purchases on January 13 1959 Mr Shaw was bonded in the amount of 1500000 as required by law with the United States Fidelity and Guaranty Company their bond 233990712855 dated January 12 1955 covering faithful performance of duties and faithful accounting for all funds coming into his hands by virtue of said office as Supervisor of Purchases Upon entering upon the duties of the office of Supervisor of Purchases Mr Bowdoin filed bond for 1500000 as required by law written by the Travelers Indemnity Company bond 760203 dated January 19 1959 The conditions of this bond are as follows Now therefore the condition of this obligation is such that if the above bounden Principal shall from the 13th day of January 1959 to the 13th day of January 1963 and until his successor has been duly appointed and qualified faithfully perform the duties of his said office and properly account for all moneys and property received by virtue thereof during the time he continues therein or discharges any of the duties thereof then the above obligation to be void otherwise to remain in full force and effect819 SUPERVISOR OF PURCHASES Mr Alvan C Gillem Jr has filed bond for 1500000 as Assistant Supervisor of Purchases written by the Travelers Indemnity Company 760547 dated August 6 1959 the condition of which is as follows Now therefore the condition of this obligation is such that if the above bounden Principal shall from the 1st day of May 1959 to the 14th day of January 1963 and until his successor has been duly ap pointed and qualified faithfully perform and discharge all of the duties and obligations of his said office and shall faithfully and honestly account for all moneys securities and other property that may come into the possession custody or control of said Principal and it is un derstood and agreed that the provisions of Section 89416 of the Code of Georgia Annotated as they now exist or as they may be amended are hereby made applicable to said Principal and said provisions are incorporated herein as conditions of this bond to the same extent as though specifically set forth herein then in such event this Bond to be void otherwise to remain in full force and effect Public Employees Blanket Bond coverage on employees of the office of Supervisor of Purchases is with the Travelers Insurance Company bond 760598 dated May 18 1959 effective for period beginning May 14 1959 Insuring Agreement of this bond is as follows Faithful Performance Blanket Bond Coverage 2500000 3 Loss caused to the Insured through the failure of any of the Employees acting alone or in collusion with others to perform faithfully his duties or to account properly for all monies and property received by virtue of his position or employment during the Bond Period to an amount not exceeding in the aggregate the amount stated in the Table of Limits of Liability applicable to his Insuring Agreement 3 Greater protection to the State could be secured under Insuring Agree ment 4 Faithful Performance Blanket Position Bond Coverage under which the liability for loss is the amount of indemnity on each of such Employees being the amount stated in the Table of Limits of Liability applicable to this Insuring Agreement 4 Under Insuring Agreement 3 the liability is limited to an amount not exceeding the aggregate amount stated in Table of Limits of Liability For the period ended May 14 1959 employees of the office of the Super visor of Purchases were bonded for 1000000 each under Public Employees Faithful Performance Blanket Position Bond written by the Maryland Casualty Company bond 860582 F S dated November 13 1951820 SUPERVISOR OF PURCHASES Mr William R Bowdoin has drawn no salary as Supervisor of Purchases since entering upon the duties of the office but has drawn his pro rata portion of contingent expense allowance provided the Supervisor of Purchases Books and records of the financial operations of the office of the Super visor of Purchases were found in good condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Supervisor of Purchases and staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year821 GEORGIA RECREATION COMMISSION822 GEORGIA RECREATION COMMISSION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Total Income Receipts 1958 1959 16 392 00 7 230 46 23 622 46 PAYMENTS EXPENSE Personal Services Travel Expense Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Insurance Equipment Miscellaneous Total Expense Payments CASH BALANCE JUNE 30th Budget Funds 10 324 29 2 804 53 1 416 37 954 26 649 03 273 55 15200 47 77 6 330 08 239 15 23 191 03 431 43 23 622 46823 GEORGIA RECREATION COMMISSION SUMMARY INTRODUCTION The within report covers an examination of the accounts of the Georgia Recreation Commission for the period from August 1 1958 when it began operations to February 12 1959 when it was abolished The Georgia Recreation Commission was created by Act of the General Assembly approved March 25 1958 to formulate in cooperation with other State agencies interested organizations and citizens a comprehensive rec reation policy for the State of Georgia and other duties as set out in the Act referred to Act of the General Assembly approved February 11 1959 repealing the Act of March 25 1958 is quoted as follows To repeal an Act approved March 25 1958 Ga Laws 1958 p 337 dealing with the creation of a Georgia Recreation Commission to repeal conflicting laws and for other purposes Be it enacted by the General Assembly of Georgia Section 1 That an Act approved March 25 1958 Ga Laws 1958 p 337 deal ing with the creation of a Georgia Recreation Commission be and the same is hereby repealed in its entirety Section 2 All laws or parts of laws insofar as they conflict with this Act are hereby repealed Members of the Recreation Commission serving under provisions of the Legislative Act of March 25 1958 were Mr Lou Cordell Georgia Military College Milledgeville Ga Mr Willis Irvin Jr 722 Greene Street Augusta Ga Mr Carlton Lewis Francolyn Terrace West Point Ga Mr Fred Caswell Director Cartersville Recreation Dept Cartersville Ga Mrs T K Kendrick 2203 Springdale Drive Columbus Ga Dr J C Morrison 105 S Bradford St Gainesville Ga Mr Jack Dawson 1112 Union Street Brunswick Ga Mrs W H Alday 322 Leland Terrace N E Atlanta Ga Mr Joe Grollman Radio Station WAZA Bainbridge Ga Mr Max Loekwood Director Statesboro Recreation Dept Fair Road Statesboro Ga824 GEORGIA RECREATION COMMISSION AVAILABLE INCOME AND OPERATING COSTS To meet expenses given budget approval for the operation of the Com mission in the period covered by this report 2362246 was transferred from the State Emergency Fund as provided by law 2319103 was expended for the Commissions operating expenses and the remaining 43143 was transferred back into the State Treasury at the time of this examination This 43143 will be lapsed and returned to the States General Fund in the next fiscal year GENERAL Included in expenses for the period under review were the following items which were disallowed as illegal or improper expenditures of State funds Travel Expense Mileage charged at 7 instead of the legal State rate of 6ff valet service and laundry J M Grollman 75 Max Lockwood 1660 J C Morrison Jr 346 Barton Stephens 462 2543 Telegrams sent from Mr Max Lockwood to members of the General Assembly and others regarding legislation abolish ing the Commission 11471 Total Disallowed Items 14014 The disallowed items were called to the attention of the Director Barton Stephens and the 14014 was refunded at the time of this examination and is included in the 43143 transferred back to the State Treasury The Director of the Commission John Barton Stephens was bonded for 1500000 with the U S F G Company their bond 071365 Books and records of the Commission were found in good condition all receipts disclosed by examination have been accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher with exceptions noted Appreciation is expressed to the Members and the Director of the Commission for the cooperation and assistance given the State Auditors office during this examination825 DEPARTMENT OF REVENUE 826 DEPARTMENT OF REVENUE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 480000000 480000000 Budget Balancing Adjustment 86059566 72732931 Revenues Retained Taxes Retained at Source 578846788 606639208 Sales of Zero Tags 55175 Transfers Other Spending Units 678316 440118 Total Income Receipts 1144283191 1158932021 NONINCOME State Revenue Collections Unfunded 20911820 293 345 96 Private Trust Funds 62782529 63206292 CASH BALANCES JULY 1st Budget Funds 5230201 816822 State Revenue Collections Unfunded 17617894 385 29714 Private Trust Funds 1509784 900143 Total 1252335419 1233050396 PAYMENTS EXPENSE Personal Services Departmental 378805150 3 Retained at Source 578846766 6 Travel 81813772 Supplies Materials 11211055 Communication 12101028 Heat Light Power Water 224429 Publications Printing 42592329 Repairs 5313 87 Rents 9155004 Insurance 1773392 Indemnities 2 74 86 Pensions Benefits 28098089 Equipment 1867425 Miscellaneous 1469258 Total Expense Payments 1148696570 1139650456 NONCOST Private Trust Funds 63392170 61945005 CASH BALANCES JUNE 30th Budget Funds 816822 20098387 State Revenue Collections Unfunded 38529714 9195118 Private Trust Funds 900143 2161430 Total 1252335419 1233050396 455 066 632 114 135 2 474 10 101 35 5 310 34 18 50412 392 08 42611 152 01 793 87 301 77 82767 181 29 34519 46116 442 98 259 48 285 30 131 53827 DEPARTMENT OF REVENUE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Budget Funds Revenue Collections Trust and Agency Funds Wine Escrow Funds 1430379 Motor Vehicle Adj Fund 2161430 U S Income Tax Fund 2560 Employees Retirement Fund 780 Social Security Fund 1742533 20098387 77 64739 5337682 33200808 ACCOUNTS RECEIVABLE Budget Funds EmployeesOverpayments Travel Expense See Detail Page 28 7866 Revenue Collections Due from Jim E Jones former Director of the Motor Fuel Tax Unit for public funds embezzled andor fraudulently diverted to personal use of Jim E Jones See report of special audit dated April 24 1959 8057397 80 652 63 41266071 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Supplies 2804003 Communication 1504 Printing 3074676 Repairs 104004 Pensions Employees Retirement 819028 Social Security 1744661 2563689 Equipment 5353160 Miscellaneous 242725 14143761 RESERVES Revenue Collections to be transferred to State Treasury 15822136 Private Trust and Agency Funds 5337682 SURPLUS For General Operations Subj ect to Budget Approval 59 62492 211 59818 412 66071828 DEPARTMENT OF REVENUE SUMMARY FINANCIAL CONDITION The State Department of Revenue ended the fiscal year on June 30 1959 with a surplus of 5962492 in operating funds after providing reserves of 14143761 for liquidation of outstanding accounts payable 15822136 for revenue collections to be transferred to the State Treasury 2161430 for adjustment account for County motor vehicle tag sales 1430379 for funds held in escrow 1742533 for Social Security contributions by em ployees 2560 for U S Income Tax withholdings and 780 for Employees Retirement contributions REVENUE COLLECTIONS This Department is the principal tax collecting agency of the State Government In the year ended June 30 1959 the Department collected or had ac counting control of 32776796721 of which 45031238 was from busi ness license taxes 1551745467 nonbusiness license taxes 183654707 corporation franchise taxes 178712563 estate taxes 4960560694 in come taxes 111456304 property taxes 25728438231 from taxes based on sales and 17197517 from earnings fines and forfeits The gross revenue collections of the Department of Revenue for the past three years before deduction of collection costs retained at the source are compared in the following statement829 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1959 1958 1957 Taxes based on Sales Sales and Use Tax13813874406 129142 51710 127 982 52078 Alcoholic Beverages Beer 761940552 668839465 733073471 Liquor 1020045941 1020278976 1064085114 Wine 138005507 153684645 162342952 Cigar and Cigarette 1848991018 1716972191 1684011275 Kerosene 47339524 57894614 53090344 Motor Fuel 8098241283 7676748357 7551878916 Subtotals257 284 382 31 242 086 699 58 240 467 341 50 Business License Taxes 450 312 38 325 715 55 463 436 25 NonBusiness Taxes Motor Vehicle Lie Tax 15 517454 67 14 358 79847 14107374 80 Corp Franchise Tax 183654707 165664692 161209070 EstateTax 178712563 105775795 101154626 Income Tax 4960560694 4818669649 4783265696 PropertyTax 111456304 104420646 97498873 Earnings 15830137 15479244 13147431 Fines and Forfeits 1367380 371850 969064 Totals32776796721 30887503236 30661060015 The fees and allowances authorized by law to the Collectors of State Revenue before the revenue reaches the Department of Revenue and which are deducted from the various revenue sources are as follows YEAR ENDED JUNE 30 FOR COLLECTING 1959 1958 1957 Sales and Use TaxSellers 397739404 369893502 366716941 Cigar and CigaretteDealers 747 994 69 797 09404 785 39103 Wine TaxDealers 6292144 7710698 8109326 Motor FuelDistributors 702129 06 667 952 75 656 459 99 KeroseneDistributors 471025 571193 528732 Motor Vehicle Tags County Tax Collectors 48814925 46677925 38606150 Property TaxDigest Accts County Tax Collectors 4780863 4096999 4362714 Occupation Tax County Tax Collectors 137525 140375 114419 FOR ASSESSING Property TaxDigest Accts County Tax Collectors 603248261 575595371 562623384 3390947 3251395 3105818 Totals 606639208 578846766 565729202830 DEPARTMENT OF REVENUE The revenue collections compared in the foregoing statements are net after deducting the following refunds made through the State Treasury to taxpayers as authorized by law YEAR ENDED JUNE 30 1959 Retailer Gasoline Tax 74158661 Farm Use Gasoline Tax 1 587 840 62 Water Craft Users Gas Tax 1141657 Aircraft Users Gas Tax 262 25590 Motor Carriers Gas Tax 214 320 55 Corporation Income Tax 358 903 35 Individual Income Tax 21048154 Property Tax 376931 Estate Tax 343216 Corporation Franchise Tax 1226 47 Occupation Tax 9750 Motor Vehicle RegSheriff Fees Motor Vehicle RegLicense Tags 10 930 68 1958 70417440 1 71849790 12 62417 247 967 83 277 509 70 394 59116 231 240 88 1 377 75 5981 67 1 229 30 450 1957 713 946 23 667 888 64 11 863 25 242 839 59 73 032 49 444 854 42 315 233 82 3 742 50 36188 26 1 21500 4500 21 51410 340626125 359519926 353236330 In addition to refunds paid through the State Treasury the Depart ment of Revenue makes refunds to taxpayers to correct errors in payments for motor vehicle tags for beer liquor wine cigar and cigarette licenses and stamps liquor warehouse charges and sales tax DISPOSITION OF REVENUE COLLECTIONS The 32776796721 revenue collected in the fiscal year ended June 30 1959 together with 36725175 held by the Department at the beginning of the period made a total of 32813521896 to be accounted for Of this 32813521896 in revenue funds 32199117949 was funded in the State Treasury 606639208 was retained as collecting and assess ing fees and allowances by outside agencies and 7764739 remained on hand June 30 1959 to be paid into the State Treasury in the next fiscal period In addition to the 7764739 in Revenue collections held by the De partment of Revenue on June 30 1959 to be transferred to the State Treas ury there is an account receivable of 8057397 due from Jim E Jones former Director of the Motor Fuel Tax Unit of the Department of Revenue for public funds embezzled andor fraudulently diverted to his personal use A special audit was made of the Motor Fuel Tax Units accounts and a report thereon filed dated April 24 1959 covering this shortage of 8057397831 DEPARTMENT OF REVENUE AVAILABLE INCOME AND OPERATING COSTS State Appropriation for operating the Department of Revenue in the year ended June 30 1959 was 480000000 To meet expenditures ap proved on budget this was increased to 552732931 by transfer of 72732931 from the State Emergency Fund as authorized by law In addition to the 552732931 provided as the current years appro priation 1009497 was received from the Department of Labor Employ ment Security Agency for expense of collecting delinquent accounts making total receipts for the fiscal year 553742428 From the 553742428 received 1449615 was transferred to the State Personnel Board for the pro rata expense of Merit System Administration leaving net income of 552292813 The net income of 552292813 and the 816822 cash balance on hand at the beginning of the fiscal period made a total of 553109635 available to cover the expense of operating the Department of Revenue in the fiscal year ended June 30 1959 533011248 of the available funds was expended in the year for budget approved items of expense and 20098387 remained on hand June 30 1959 the end of the fiscal period In addition to the 533011248 expenses paid by the Department from its operating accounts there is also considered as cost the 606639208 fees and allowances retained at the source by outside agencies as provided by law COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are compared in the following statement832 DEPARTMENT OF REVENUE YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 BY DEPARTMENTAL UNITS Executive Office 9787509 10766125 10135567 Cigar and Cigarette 7001486 8276672 7471881 Delinquent Tax 72151 FuelOil 6304723 6468053 6207470 Income Tax 107391772 110699030 107521513 LiquorTax 72879643 86202788 78200164 Malt Beverages 7001448 8026142 6131020 MotorFuel 21200661 22567115 18682158 Motor Fuel Refund Division 9773452 11285913 12221839 Motor Vehicle 58194200 57584640 57402050 Property Tax 21007566 21906764 23274145 Rolling Stores 10865 Veterans Licenses 24412 Wine Tax 7001470 8008046 6197754 SalesTax 187771417 211446960 186817181 General 14395901 6611556 3365995 County Tax Offices 3300000 Special Assessment 174713 Law 91920 5 330 112 48 5 698 498 04 5 240027 98 BY OBJECT OF EXPENDITURE Personal Services 345550412 378805150 343404409 Travel Expense 63242611 81813772 73751468 Supplies 11415201 11211055 5563544 Communication 13579387 12101028 11685854 Heat Lights Water 230177 224429 184019 Printing and Publicity 47482767 42592329 41352492 Repairs 1018129 531387 742130 Rents 10134519 9155004 8351300 Insurance and Bonding 3546116 1773392 371785 Pensions Ret Systems 31025948 28098089 23449530 Indemnities 544298 207486 595209 Equipment 3428530 1867425 12333869 Miscellaneous 1813153 1469258 2217189 533011248 569849804 524002798 FEES AND ALLOWANCES RETAINED AT SOURCE BY COLLECTING AGENCIES 606639208 578846766 565729202 Totals 1139650456 1148696570 1089732000 Number of Employees on Payroll June 30 914 1107 1175833 DEPARTMENT OF REVENUE The cost to collect 32776796721 revenue in the period under review was 533011248 in direct expense of the Revenue Department or 1626 of total collections Fees and allowances allowed by law and retained by outside collecting agencies before the funds reached the Revenue Depart ment amounted to 606639208 or 1851 of the total collections making total cost of collecting the revenue 1139650456 which is 3477 of the total collections In the fiscal year ended June 30 1958 revenue collections were 30887503236 and were collected at a departmental cost of 569849804 or 1845 and fees and allowances retained by outside agencies amounted to 578846766 or 1874 making the total collection cost 1148696570 or 3719 of the total collections In the fiscal year ended June 30 1957 revenue collections were 30661060015 and were collected at a departmental cost of 524002798 or 1709 and fees and allowances retained by outside agencies amounted to 565729202 or 1845 making the total collection cost 1089732000 or 3554 RETURNED CHECKSSALES TAX DIVISION Excellent records are kept for the handling of returned checks in the Sales Tax Unit and these records show the following transactions for the fiscal year ended June 30 1959 Returned checks on hand July 1 1958 4675546 Checks returned in year ended June 30 1959 56898934 Less Returned checks collected Through Revolving Fund 55361722 Through General Accounting Office 2749773 61574480 58111495 Returned checks on hand June 30 1959 3462985834 DEPARTMENT OF REVENUE In collecting the returned checks an additional 6148676 was collected for penalties interest and additional tax from those who had given the original bad checks RETURNED CHECKSINCOME TAX DIVISION The method of handling returned checks in the Income Tax Division was changed in the period under review In prior periods checks on hand would not agree with the respective controlling accounts To remedy this a revolving fund was established in September 1958 similar to that used in the Sales Tax Unit Since the adoption of the revolving fund method there has been a vast improvement in the keeping of records of returned checks and the em ployees handling the fund are to be commended for their efforts Examiner was able to determine the disposition of all returned checks from the date of adoption of the revolving fund method whereas in previous periods checks on hand could not be reconciled with controls A summary of transactions involving returned checks in the Income Tax Division for the fiscal year ended June 30 1959 follows Returned checks on hand July 1 1958 24 696 47 Add Checks returned In year ended 63059 77 790 77 Checks redeemed in previous period that were deposited after 7158 but were not included in above checks on hand 912786 8691863 111 61510 Deduct Checks redeemed in year ended 63059 7423241 Checks charged back to taxpayers and checks charged off because no tax was due 1447605 8870846 22 906 64 Deduct Adjustment for checks where disposition could not be determined 192 57 Returned checks on hand June 30 1959 22 714 07 MOTOR VEHICLE TAG UNIT Included in the cash balance on hand on July 1 1958 were the following checks given by J L Futch Tag Agent Lowndes County Georgia drawn835 DEPARTMENT OF REVENUE on the Industrial Banking Company Valdosta Georgia a private bank the checks having been returned after the bank had closed for liquidation Check 132 dated 32958 Deposited 41658 2071800 Check 134 dated 4559 Deposited 42158 1189150 3261010 Collection charge by bank for check of the same agent on the same bank deposited on April 11 1958 and cleared before bank closed 1267 3262277 Suit was filed by the State and the State was declared a preferred claim ant in the liquidation of the Industrial Banking Company In December 1958 the State received 3261010 and the amount was deposited in the Revenue Collection Fund Account of the Department of Revenue As of the closing date of this audit the 1267 collection charge as shown above had not been collected and is carried in the cash balance at June 30 1959 Records in the Motor Vehicle Tax Unit were found to be well kept The ledgers showing sales by counties and distribution of the tags by classifica tion were found to be in balance with the funds received from the various tag agents Schedule of tag sales by each county agent is shown in Sched ule B Page 67 of the unit report The adjustment account for the Motor Vehicle Tag Unit shown under Agency Funds totaling 2161430 at June 30 1959 is an account for over ages errors sheriff fees and penalties received from the county agents Sheriff fees and penalties are transferred from this account to the Revenue Department and sheriff fees are then paid to the respective sheriffs All overages and errors deposited in this account are held subject to refund and adjustment BUSINESS LICENSES Included in the cash balance on June 30 1959 is the following Cashiers Check issued by the Industrial Banking Company Valdosta Georgia and given by Mr A P Squires for retail liquor license Check 3344 dated 121457 deposited on or about 91458 10000 Suit has been filed seeking to have the State declared a preferred claimant in the liquidation of the Industrial Banking Company Valdosta Georgia836 DEPARTMENT OF REVENUE SALES TAX UNIT A detailed check of all receipt books issued to the various Sales Tax Regional Offices was made and all were accounted for except the receipt book covering numbers 111751 through 111800 This receipt book was issued to Mr C W Paulk who was assigned to the Douglas Regional Office Mr Paulk has been incapacitated since March 1958 and his sick leave exhausted July 8 1958 since which time he has not been employed by the State Revenue Department In correspondence on file in the office of the State Auditor it was stated that Mr Paulk said he had turned the receipt book referred to over to Mr J B McGregor former Regional Manager of the Douglas Office Letters on file are quoted as follows Office Douglas No 9 Date September 2 1958 From W R Davis Regional Manager To Chandler A Hewell Chief Regional Manager Subject CASH RECEIPT BOOK 111751 TO 111800 On January 21 1958 the above mentioned cash receipt book was issued to Agent C W Paulk and as you know Mr Paulk has been incapacitated since March 1958 In trying to determine where all cash receipt books assigned to this office were it was assumed that this cash receipt book was still in the hands of Mr Paulk About two weeks ago Agent H T Davis was requested to go by the home of Air Paulk in Fitzgerald and pick up this receipt book and return it to this office as it appears that Mr Paulk will not be able to work within the near future Mr Davis reports that Mr Paulk was not in possession of this receipt book but was supposed to have turned it into the Douglas office to former Regional Manager J B Mc Gregor several months ago Up until this time we have not been able to locate this cash receipt book Please advise what additional step should be taken in this matter With kindest personal regards Sincerely yours Signed W R Davis WRDwm W R Davis Regional Manager837 DEPARTMENT OF REVENUE Office Atlanta Date September 12 1958 From Chandler A Hewell Chief Regional Manager To H M Sewell Director Subject CASH RECEIPT BOOK 111751 TO 111800 Attached find letter from W R Davis Douglas Regional Manager in regard to cash receipt book 111751 to 111800 which Agent Paulk states was turned in to Mr J B McGregor former Douglas Re gional Manager several months ago This book has been unable to be found anywhere in the Douglas Office Since apparently you are the only one that has been able to contact Mr McGregor I shall appreciate your asking if what Mr Paulk states is true and if it has been turned in tell us where the book might be found Signed Chandler A Hewell Chandler A Hewell CAHmjn Atlanta September 23 1958 Chandler A Hewell Chief Regional Manager W R Davis Regional Manager Douglas Cash Receipt Books This office has been recently advised that two 2 cash receipt books are now missing from your office the office cash receipt book which was kept by former manager J B McGregor and cash receipt book held by Mr C W Paulk who claims he has turned this book in to Mr McGregor some time ago Please advise this office immediately the numbers of the receipts that were unused in each book in order that we might contact Mr McGregor in reference to this matter Your immediate attention to this matter will be appreciated Chandler A Hewell838 DEPARTMENT OF REVENUE Shortages and irregularities in the collection and handling of State Sales taxes by certain officials and employees of the State Department of Revenue have been investigated by the Fulton County Grand Jury and others These reported shortages and irregularities involve transactions between certain officials and employees of the State Revenue Department and firms or persons who are not employed by the State The checking of all taxpayers records in the Sales Tax Unit of the Rev enue Department would involve an examination of approximately 70000 sales tax accounts and the State Auditors legally constituted power to investigate firms or persons not employed by the State is limited A spot check was made however by examiners and returns compared with ledger cards and the returns checked by examiners appeared to be in proper order An examination was also made of the internal control and internal check systems as employed by the Sales and Use Tax Unit of the Department and the systems appear to be good Once a return gets into the office of the Sales and Use Tax Unit of the Department of Revenue it would be difficult for anyone to make any alterations to records unless there were several persons in collusion Any changes and alterations in returns or cash payments of tax before same is recorded in the books and records of the department present another problem particularly if there is collusion between the taxpayer and the revenue agent The answer to this problem seems to be a qualified force of revenue agents not only checking current records but in each instance also verifying past transactions MOTOR FUEL TAX UNIT REFUND ACCOUNT Under the laws of the State of Georgia the State Auditor is required in his audits to call special attention to any illegal improper or unnecessary expenditure all failures to keep records and vouchers required by law and all inaccuracies irregularities and shortages The law also provides that a copy of this report be made available for the use of the Press of the State In compliance with the provisions of law attention is called to the special audit report of the Motor Fuel Tax Unit Refund Account dated April 24 1959 which disclosed that in the period from May 16 1956 to February 10 1959 Mr Jim E Jones former Director of the Motor Fuel Tax Unit of the Department of Revenue did by falsifying statements of refunds to be pay able to nonexistent companies and by obtaining the proceeds therefrom embezzle andor fraudulently divert to his personal use 8057397 of public funds839 DEPARTMENT OF REVENUE The 8057397 embezzled andor fraudulently diverted to the personal use of Jim E Jones had not been recovered at the time of the audit of the Department of Revenue for the fiscal year ended June 30 1959 and is shown as an account receivable in the Balance Sheet on this date as previously stated GENERAL A considerable number of errors were found by examiners in computing mileage on travel expense vouchers particularly in the Alcohol Tax Con trol Unit The errors in most instances were very small and appeared to be errors of carelessness rather than an attempt to defraud the State It was also noted that mileage readings ran consecutively on some vouchers indicating no personal use whatever of the automobile The errors in travel vouchers totaling 7866 are listed in the report and should be refunded to the Department of Revenue In the future all travel vouchers should be closely inspected as to mathematical accuracy and mileage readings before approval by Directors of the various units for payment Act of the General Assembly approved February 21 1951 provides that the State Revenue Commissioner shall give bond payable to the State in the amount of 7000000 and the same Act provides that the Deputy State Revenue Commissioner shall give bond in the same amount as the State Revenue Commissioner State Revenue Commissioners have been bonded for 10000000 since 1948 although the increase from 7000000 to 10000000 was not re quired by law Mr T V Williams served as Revenue Commissioner to January 13 1959 and during his term of office was bonded in the amount of 10000000 with the United States Fidelity and Guaranty Company their bond 233990712755 The condition of this bond is as follows Now therefore the condition of this obligation is such that whereas the above bound T V Williams was on the 12th day of January 1955 appointed State Revenue Commissioner State of Georgia for term ending on the 1st day of February 1959 Now should the said T V Williams faithfully discharge the duties of said office of State Revenue Commissioner of Georgia during the term he continues therein and that he shall faithfully pay over and account for all funds coming into his hands by virtue of said office then the above bond is void otherwise to be in full force and effect840 DEPARTMENT OF REVENUE Mr W V Rice was bonded as Deputy Revenue Commissioner in the amount of 7000000 to February 1 1955 but there is no evidence to show renewal of this bond Therefore he was serving without the bond required by law in the period from February 1 1955 to February 28 1958 the end of his term of office as Deputy Revenue Commissioner Rice was covered as Deputy Revenue Commissioner under Public Employees Honesty Blanket Position Bond Mr Wyman D Harris succeeded Mr W V Rice as Deputy Revenue Commissioner on February 28 1958 but did not file surety bond as re quired by law for Deputy Revenue Commissioner thus serving as Deputy Revenue Commissioner without bond required Mr Harris was covered as Personnel Officer by Public Employees Honesty Blanket Position Bond for 1000000 written by the United States Fidelity and Guaranty Com pany their bond 233990850049 Mr Dixon Oxford succeeded Mr T V Williams as Commissioner of Revenue on January 13 1959 and filed bond for 10000000 written by the Maryland Casualty Company dated December 15 1958 The condition of this bond is Whereas the said C Dixon Oxford has been appointed by the Governor of the State of Georgia to the office of Commissioner of Revenue of the State of Georgia for a term of four 4 years beginning on the 13th day of January 1959 and ending on the 13th day of January 1963 Now if the said C Dixon Oxford shall faithfully discharge all the duties of said office of Commissioner of Revenue of the State of Geor gia during the time he continues therein or discharge any of the duties thereof then the above bond to be void else to be in full force Mr George E Sims Jr succeeded Mr Wyman D Harris as Deputy Commissioner of Revenue on January 13 1959 and filed bond in the amount of 10000000 written by the Fidelity and Casualty Company of New York dated January 13 1959 The condition of this bond is Whereas the said George E Sims Jr has been appointed by the Governor of the State of Georgia to the office of Deputy Commis sioner of Revenue of the State of Georgia for a term of four 4 years beginning on the 13th day of January 1959 and ending on the 13th day of January 1963 Now if the said George E Sims Jr shall faithfully discharge all the duties of said office of Deputy Revenue Commissioner of the State of Georgia during the time he continues therein or discharges any of the duties thereof then the above bond to be void else to be in full force841 DEPARTMENT OF REVENUE In order to comply with provisions of Code Section 89806 and more adequately protect the State the two bonds referred to covering Mr Dixon Oxford as Revenue Commissioner and Mr George E Sims Jr as Deputy Revenue Commissioner should be corrected so as to include as a condition of the obligation of each bond the faithful accounting for all moneys coming into their hands as well as the faithful performance of duties Also the clause or discharges any of the duties thereof should be clarified so as to show that its meaning is during the time he discharges any of the duties of the office Code Section 89806 reads in part as follows regarding bonds required by State officials and employees The State authorities shall require all collecting officers and all officers to hold public money so far as relates to moneys or revenues of the State to give on or before entering on the duties of their office ap pointment or employment bond with good security for the faithful performance of the duties of their office and faithfully to account for all moneys coming into their hands together with such other conditions as the laws may require as to the official bond of the par ticular officer in question All other employees of the Department of Revenue are bonded for 1000000 each under Public Employees Honesty Blanket Position Bond written by the United States Fidelity and Guaranty Company their bond 233990850049 In addition to the blanket bond certain key employees are bonded for an additional 1500000 Tag agents are bonded in varying amounts from 500000 to 2500000 Bond was with the National Fire Insurance Company of Hartford their bond 41897 to November 21 1958 Effective from November 21 1958 bond coverage on tag agents is with the Peerless Insurance Company of Keene New Hampshire Except as noted in Summary all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Books and records presented for examination in the Cashiers Office of the Department of Revenue were found in good condition Appreciation is expressed to the Revenue Commissioner and the staff of the Revenue Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year843 SECRETARY OF STATE844 SECRETARY OF STATE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 60500000 60500000 Budget Balancing Adjustment 25366800 25748122 Revenues Retained Earnings Education Library Service 3131104 2749761 TransfersOther Spending Units 57746 52973 Total Income Receipts 88940158 88944910 NONINCOME Private Trust Funds 1020433 1145195 State Revenue Collections Unfunded 23013 57 16 959 55 CASH BALANCES JULY 1st Budget Funds 3823425 12974370 Private Trust Funds 379 State Revenue Collections Unfunded 31 863 94 54877 51 Totals 99271767 106856650 PAYMENTS EXPENSE Personal Services 48169965 Travel 5954539 Supplies Materials 4370904 Communication 3247770 Heat Light Power Water 870307 Publications Printing 8153643 Repairs 1577215 Rents 495004 Insurance 84741 Pensions Benefits 2417139 Equipment 4082051 Miscellaneous 3 659 35 Total Expense Payments 79789213 NONCOST Private Trust Funds 1020054 CASH BALANCES JUNE 30th Budget Funds 12974370 Private Trust Funds 379 State Revenue Collections Unfunded 54877 51 Totals 99271767 515 41011 53 551 49 57 618 79 44 628 99 7137 52 74 478 06 27 539 36 6 115 03 80453 36 418 65 51 627 34 3 816 03 879145 90 1145024 140 046 90 550 37 917 96 1 068 566 50 845 SECRETARY OF STATE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANKS BUDGET FUNDS Combined Divisions 5144394 Archives and History 2589693 Microfilm 1708183 Museum 4431146 Examining Boards 1 312 74 PRIVATE TRUST AND AGENCY FUNDS Group Insurance 75 U S Bonds for Employees 475 REVENUE FUNDS Unfunded to State Treasurer ACCOUNTS RECEIVABLE Overpayment of Salary in error to Ben W Fortson Jr Refunded Oct 6 1959 140 046 90 550 140 052 40 37 917 96 177 970 36 3286 178 00322 LIABILITIES RESERVES SURPLUS LIABILITIES ACCOUNTS PAYABLE Combined Divisions Archives and History Microfilm Museum Examining Boards 3683790 24 666 87 6 783 96 39 542 66 524 36 108 35575 RESERVES Revenue FundsUnfunded to State Treasurer Private Trust and Agency Funds Group Insurance 75 U S Bonds for Employees 475 3791796 SURPLUS JUNE 30 1959 For OperationsSubject to Budget Approval 550 37 923 46 31 72401 178 003 22846 SECRETARY OF STATE SUMMARY FINANCIAL CONDITION The office of the Secretary of State ended the fiscal year on June 30 1959 with a surplus of 3172401 after providing reserve of 10835575 for liquidation of accounts payable and purchase orders outstanding 3791796 for revenue collections to be funded in the State Treasury and 550 for Private Trust and Agency Funds REVENUE COLLECTIONS The office of the Secretary of State is the revenuecollecting agency for certain fees for certifications registrations and examinations as provided by law Total revenue collected by the office the past year as detailed on page 4 of report amounted to 61896516 This 61896516 revenue collections together with 5487751 on hand at July 1 1958 made a total of 67384267 to be accounted for Of this 67384267 to be accounted for 63592471 was transferred to the State Treasury and 3791796 remained on hand June 30 1959 to be transferred to the State Treasury in the next fiscal period Revenue collections the past three years are compared in the following statement YEAR ENDED JUNE 30 REVENUE COLLECTIONS 1959 1958 1957 General Fees 1420175 979739 1162318 Corporation Registration Fees 2188150 2017630 1893767 Corporation Charter Fees Domestic 5421532 4393961 5196119 Foreign 816000 706000 809000 Building and Loan Assn Fees 143500 124000 132500 Notary Public Fees 1957050 1928625 1885400 Trade Mark Registration Fees 124000 148500 152575 Security Fees 8528485 6323507 5278756 Sale of Old Chairs 2000 Fees from Applicants for Examination and Registration for Professions through the office of the Joint Secretary of Examining Boards 41297624 36850963 34488919 Totals 61896516 53472925 51001354847 SECRETARY OF STATE AVAILABLE INCOME AND OPERATING COSTS State appropriations for the operation of the several divisions of the office of the Secretary of State in the fiscal year ended June 30 1959 were 60500000 To meet expenditures approved on budget for operating ex penses 25748122 was transferred from the State Emergency Fund as provided by law making total funds allotted to the office of the Secretary of State in the year 86248122 In addition to the 86248122 provided as the current years appropri ation 2749761 was received from earnings from rents and sales making total funds received for operations in the fiscal period 88997883 From the 88997883 received 52973 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Admin istration leaving net income of 88944910 The 88944910 net income and the 12974370 cash balance at the beginning of the fiscal period made a total of 101919280 available with which to meet expenditures approved on budget in the fiscal year 87914590 of the available funds was expended for budget approved items of expense in the fiscal year and 14004690 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Operating costs of the past three years are compared in the statement following YEAR ENDED JUNE 30 BY DIVISION 1959 1958 1957 Constitutional Office Expense 28476210 25806954 21996974 Joint Secretary of Exam Boards 7291 25 6 35997 1009786 Securities 2353200 1905999 1183343 Commissions 2874052 2228734 2082222 Office Bldg Kitchens Bldg 4244336 3020567 2677928 Bldg and Loan Associations 96446 172347 112361 Subtotals 38773369 33770598 29062614 Archives and History 10416289 9192286 7235511 Microfilms of Records 4827209 3730088 2625865 Museum 1966239 1980074 2259708 Examining Boards for Professions 31931484 31116167 26804334 Totals 87914590 79789213 67988032848 SECRETARY OF STATE YEAR ENDED JUNE 30 BY OBJECT 1959 1958 EXPENSE Personal Services 515 41011 Travel 5355149 Supplies Materials 5761879 Communication 44 628 99 Heat Light Water 713752 Printing Publicity 7447806 Repairs 2753936 Rents 611503 Insurance Bonding 80453 Pensions To Ret Systems 36 418 65 Equipment 5162734 Miscellaneous 381603 Total Expense Payments 87914590 Number of Employees on Payroll June 30 99 97 1957 481 69965 417 150 60 59 545 39 48473 93 43 709 04 42 455 69 32 477 70 31 837 33 8 70307 6 286 54 81 536 43 62 298 64 15 77215 13 702 53 4 950 04 881 74 847 41 22000 2417139 21 83716 40 820 51 30 690 88 3 659 35 4 045 28 79789213 679 880 32 92 Rents received from commercial concerns occupying portions of the Kitchens Building as tenants have been retained by the office of the Sec retary of State to apply on cost of maintaining the building Rents received by the office of the Secretary of State from the Kitchens Building property in the fiscal year ended June 30 1959 amounted to 2676784 while ex penses charged to this activity totaled 4244336 GENERAL The Secretary of State Ben W Fortson Jr is bonded in the amount of 1000000 as required by law Bond is written by the Hartford Accident and Indemnity Company number 2226144 dated February 25 1946 and the condition of the obligation is as follows Now if the said Ben W Fortson Jr shall faithfully and impartially discharge all the duties of said office of Secretary of State during the time he continues therein and faithfully account for all moneys com ing into his hands in his official capacity during such period then the above bond to be void otherwise to be of full force Joe N Burton is bonded as Chief Clerk for 100000 with the Maryland Casualty Company bond 712729 dated July 1 1947 Bond was originally for 1000000 but was reduced to 100000 by rider attached to bond dated October 11 1950849 SECRETARY OF STATE Mrs Annelle S Johnson is bonded as Assistant Secretary Georgia Real Estate Commission in the amount of 1100000 Bond is written by the Maryland Casualty Company 712604 dated June 18 1947 Ida Maie Hammond is bonded as Secretary for 100000 with the Mary land Casualty Company bond 712602 dated June 18 1947 Georgia Lee Mullis is bonded for 100000 with the American Surety Company bond 902241K dated October 24 1944 Mrs Emmagene Holman is bonded for 100000 with the American Surety Company bond 902244K dated October 24 1944 Bonds written by the Hartford Accident and Indemnity Company cover ing other employees in the office of the Secretary of State are as follows No N2932830C L Clifton Joint Secretary of State Examining Boards1500000 No N2226613J J Medlin Fiscal Officer 100000 No N2693636H R Simmons Asst Fiscal Officer 100000 This bond has not been signed by principal No N2627827Mrs Carolyn Thomas Secretary 100000 No N2627829Mrs Nell K Denham Clerk 100000 No N2763760Mrs Shirley Cowart Intermediate ClerkTypist 100000 No N2763761Mrs Wanda Caldwell Senior Clerk 100000 No N2627826Frances Starke Cowart Clerk 100000 No N2975596Mildred Bedingfield Clerk 100000 No N2579615J H Parham Member of Barber and Beauticians Board 100000 No N2975597Mrs Evelyn Martin Clerk 100000 No N3333519Frances Wright Member of State Board of Barbers and Beauticians Examiners 100000 This bond has not been signed by the principal No N3333517W L Dillashaw Member of Board of Barbers and Beauticians Examiners 100000 This bond has not been signed by the principal No N3333516Mrs Marion Brown Corp Clerk 100000 This bond has not been signed by the principal No N3333514Helen Mann Principal Clerk 100000 This bond has not been signed by the principal No N3333515Clementine Banks Principal Clerk 100000 This bond has not been signed by the principal No N3333501Kathryn P Mason Intermediate Clerk 100000 This bond has not been signed by the principal No N3333502Carolyn Branham Senior Stenographer 100000 This bond has not been signed by the principal No N3333504Virginia Gail Martin Principal Clerk 1 000 00 This bond has not been signed by the principal850 SECRETARY OF STATE No N3333606Worley Deen Samples Intermediate Typist 100000 This bond has not been signed by the principal No N3333507Ruth Davis Registration Clerk 100000 This bond has not been signed by the principal No N3333508Jean ONeal Senior Clerk 100000 This bond has not been signed by the principal No N3333510Hazel Dial Principal Clerk 100000 This bond has not been signed by the principal No N3333511Hazel Ho well Deputy to Asst Fiscal Officer 100000 This bond has not been signed by the principal No N3333512Eleanor Adkerson Head Clerk Tradesmark Division 1 000 00 This bond has not been signed by the principal No N3333513Louise Buchanan Asst to Corp Commissioner 100000 This bond has not been signed by the principal No N2975626Mrs Margaret Stone Member of State Board of Barbers and Hairdressers Examiners 1 000 00 Bond not located Information taken from Continuation Certificate It was found in the course of the examination that travel vouchers do not in all cases carry enough information to provide an adequate check on the expense Similar conditions have been reported in previous audits but the situation had not improved in the period under review Books and records of the office of the Secretary of State were found in good condition all receipts disclosed by examination have been accounted for and expenditures were within the limits of budget approvals and sup ported by proper voucher with exceptions noted Appreciation is expressed to the Secretary of State and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year851 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND852 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 25000000 Budget Balancing Adjustment 34225516 4449203 Transfers Other Spending Units 118 580 86 309 396 83 Total Income Receipts 71083602 60388886 NONINCOME Private Trust Funds 20364 56434 CASH BALANCE JULY 1st Budget Funds 101195025 31398841 Totals172298991 91844161 PAYMENTS EXPENSE Personal Services 12965331 12322291 Travel 74495 179048 Supplies Materials 1306441 1246635 Communication 50802 50666 Heat Light Power Water 3689481 3685904 Repairs Alterations Regular 3810 62 8 30519 Special 3261071 558456 Rents 37973 629 44 Pensions Benefits 522129 762914 Equipment 695 15 228318 Miscellaneous 3 92716 271443 Total Expense Payments 22751016 20199138 OUTLAY Buildings Improvements Personal Services 7935922 43 38059 Printing Publicity 12240 00 Contracts 110180608 40923345 Insurance 2418 Equipment 337610 NONCOST Private Trust Funds 20364 56434 CASH BALANCE JUNE 30th Budget Funds 31398841 25987157 Totals172298991 91844161853 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH In Banks In State Treasury LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Special Repairs SURPLUS For OperationsSubject to Budget Approval 134 30913 125 562 44 25987157 131 537 87 125 562 44 2 771 26 25987157854 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND SUMMARY INTRODUCTION Prior to January 15 1955 the activities of the Public Buildings and Grounds Fund were handled through the States Executive Department but were transferred to the Secretary of States Office by Executive Order dated January 11 1955 FINANCIAL CONDITION There was a surplus of 277126 in the Fund at the close of the fiscal year on June 30 1959 for regular operations after providing reserves of 13153787 for liquidation of outstanding accounts payable and reserving 12556244 for special repairs AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the fiscal year ended June 30 1959 for cost of operating the buildings and grounds at the State Capitol the Executive Mansion and Confederate Cemeteries including utilities repairs and equip ment was 15000000 To meet expenditures approved on budget 4449203 was transferred from the State Emergency Fund as authorized by law making available appropriation for the fiscal year ended June 30 1959 19449203 Appropriation for the special repairs at the State Capitol and Executive Mansion in the year ended June 30 1959 was 10000000 making a total appropriation of 29449203 In addition to the funds provided through State Appropriation 30939683 was received as transfers from other State Departments as detailed in unit report making total income receipts 60388886 The 60388886 income and the 31398841 cash balance on hand at the beginning of the fiscal year made a total of 91787727 available From the 91787727 available funds 20199138 was expended for regular operations and 45601432 on construction contracts and repairs to the State Capitol and State Capitol Dome as provided in Act of the General Assembly approved March 13 1957 leaving a cash balance at June 30 1959 of 25987157 COMPARISON OF OPERATING COSTS Expenditures from the Public Buildings and Grounds Fund for the past three years are compared in the statement following855 SECRETARY OF STATE PUBLIC BUILDINGS AND GROUNDS FUND YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Capitol 63673020 139265859 21230626 Old State CapitolMilledgeville 154 926 75 Mansion 1769373 1278243 2048518 Confederate Cemeteries 3 581 77 3 356 84 3 684 69 Totals 65800570 140879786 39140288 BY OBJECT Personal Services 12322291 12965331 10803188 Travel Expense 179048 74495 12765 Supplies Materials 1246635 1306441 1119850 Communication 50666 50802 57844 Heat Light Power Water 3685904 3689481 2902004 Repairs Regular 830519 381062 426612 Repairs Special 558456 3261071 7468692 Repairs Old State Capitol Milledgeville 15492675 Rents 62944 37973 20461 Pensions Retirement Systems 7 62914 5 221 29 2 622 63 Equipment 228318 69515 358913 Miscellaneous 271443 392716 215021 Total Expense 20199138 22751016 39140288 OUTLAY Construction Contracts State Capitol 45601432 118128770 Total Cost Payments 65800570 140879786 39140288 Number of Employees on Payroll June 30 42 46 43 GENERAL Books and records of the Public Buildings and Grounds Fund were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Secretary of States office for the cooperation and assistance given the State Auditors office during this examination and throughout the year857 STATE TREASURY ADMINISTRATION858 STATE TREASURY ADMINISTRATION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 7500000 7500000 Budget Balancing Adjustment 150000 856172 Total Income Receipts 7650000 8356172 NONINCOME Private Trust Funds 43224 43452 CASH BALANCE JULY 1st Budget Funds 1160790 376445 Totals 8854014 8776069 PAYMENTS EXPENSE Personal Services 6304080 6353920 Travel 262889 270136 Supplies Materials 93317 126543 Communication 208655 232888 Publications Printing 307450 527803 Repairs S5950 109590 Insurance 264919 369470 Pensions Benefits 206734 260258 Equipment 205629 18961 Miscellaneous 66750 79750 Total Expense Payments 8006373 8349319 OUTLAY Improvements Alterations Contracts 219600 8500 Equipment 208372 00 NONCOST Private Trust Funds 43224 43452 CASH BALANCE JUNE 30th Budget Funds 376445 374798 Totals 8854014 8776069859 STATE TREASURY ADMINISTRATION SUMMARY FINANCIAL CONDITION The State Treasury Administration Account reflected a surplus of 228922 on June 30 1959 available for operations subject to budget approvals after providing the necessary reserve of 145876 for liquidation of outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the cost of operating the Treasury Department for the year ended June 30 1959 was 6500000 This was increased to 7356172 by transfer of 856172 from the States Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for the expense of the Bond Commissioners Office for the year was 1000000 which with the 7356172 provided as the current years appropriation for the Departments administrative expense made total appropriations for the period 8356172 The 8356172 provided as the current years appropriations together with cash balance of 376445 at the beginning of the fiscal period made a total of 8732617 available 8349319 of the available funds was expended in the year for budget approved items of current expense 8500 was paid for alterations and additions to office and 374798 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Administrative costs of the Treasury Department for the past three years are compared in the statement following860 STATE TREASURY ADMINISTRATION YEAR ENDED JUNE 30 EXPENDITURES 1959 1958 1957 EXPENSE Personal Services 6353920 6304080 5397562 Travel and Allowance 270136 262889 274598 Supplies 126543 93317 77252 Communication 232888 208655 205369 Printing Publications 527803 307450 321148 Repairs 109590 85950 64046 Insurance Bonding 369470 264919 216962 Pensions Ret Systems 2 602 58 2 067 34 1 234 23 Equipment 18961 205629 233417 Miscellaneous 79750 66750 54250 Total Expense Payments 8349319 8006373 6968027 OUTLAY Additions and Alterations to State Treasury Office 8500 219600 6810987 New Vault Construction 7945200 Furniture Furnishings and Equipment 208372 162252 Total Cost Payments 8357819 8434345 21886466 Number of Employees on Payroll June 30 12 12 12 GENERAL The State Treasurer George B Hamilton is bonded in the amount of 20000000 as required by law with the National Surety Corporation bond dated December 7 1958 The condition of the obligation of the bond is as follows Whereas the above named George B Hamilton was on the 3rd day of November 1958 duly elected Treasurer of the State of Georgia for the term beginning January 14 1959 and ending January 14 1963 or until his successor shall have been duly elected or appointed and qualified Now therefore the condition of the above obligation is such 1 That he will faithfully discharge execute and perform all and singular the duties of him required and which may be required by the Constitution and laws861 STATE TREASURY ADMINISTRATION 2 That he will faithfully account for and pay over all moneys that may be received by him from time to time by virtue of his office 3 That he will safely deliver to his successor all books moneys vouchers accounts and effects whatsoever belonging to his said office Which if all and singular the above bound George B Hamilton shall do and perform during the time he continues therein then this obliga tion to be void otherwise to be and remain in full force and virtue Horace A Hixon is bonded as Assistant Treasurer in the amount of 20000000 with the National Surety Corporation bond dated January 13 1947 The condition of the obligation is as follows 1 That he will faithfully discharge execute and perform all and singular the duties of him required and which may be required by the Constitution and laws 2 That he will faithfully account for and pay over all moneys that may be received by him from time to time by virtue of his office 3 That he will safely deliver to his successors all books moneys vouchers accounts and effects whatsoever belonging to his said office 4 The liability under this bond shall commence on the 13th day of January 1947 and the Surety shall in no event be liable in respect to any act or acts of omissions of the said Principal committed prior to the said date nor for any shortage existing prior to the said date nor for funds or property used or applied towards any such shortages Which if all and singular the above bound Horace A Hixon shall do and perform during the time he continues therein then this obligation to be void otherwise to be and remain in full force and virtue Other surety bonds in effect and presented for examination by the State Treasurer are listed as follows Edward L McCrory Cashier Great American Indemnity Company 400157 dated August 4 1947 Covering Faithful Performance and Honesty 5000000 James N Stapleton Assistant Cashier The Employers Liability Assurance Corp Dated June 19 1957 Covering Faithful Performance and Honesty 1000000862 STATE TREASURY ADMINISTRATION Patricia Ann Walker Clerk Employers Liability Assurance Corp F156855 dated June 12 1956 Covering fraud dishonesty forgery theft larceny embezzlement misappropriation wrongful abstraction or wilful misapplication 1000000 James E Young Assistant Cashier Employers Liability Assurance Corp Dated May 6 1958 Covering Faithful Performance and Honesty 2500000 Mrs Bobbie Jean Landers Clerk Great American Indemnity Company 609137 dated November 1 1955 Covering Faithful Performance and Honesty 1000000 Patricia Jo Tarver Secretary to Assistant Treasurer Great American Indemnity Company 641070 dated June 17 1957 Covering Faithful Performance and Honesty 1000000 Mrs Ernestine Palmer Holland Secretary to Mr Hamilton Great American Indemnity Company 630161 dated July 30 1956 Covering Faithful Performance and Honesty 1000000 James O Sewell Assistant Cashier Employers Liability Assurance Corp F155409 dated November 2 1955 Covering fraud dishonesty forgery theft larceny embezzlement misappropriation wrongful abstraction or wilful misapplication 1000000 Leatrice Ray McGibony ClerkTypist Employers Liability Assurance Corp F159716 dated April 12 1957 Covering Faithful Performance and Honesty 1000000 Books and records of the Treasury Department were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the State Treasury the Assistant Treasurer and the staff of the Treasury Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year863 STATE TREASURY SINKING FUND864 STATE TREASURY SINKING FUND RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Budget Balancing Adjustments CASH BALANCES JULY 1st Budget Funds Sinking Funds 1958 1959 12 935 00 5 000 00 37 505 00 5 000 00 37 505 00 42 505 00 55 440 00 PAYMENTS EXPENSE Interest On Fixed Debt NONCOST Fixed Debt Bonds General CASH BALANCES JUNE 30th Budget Funds 500000 Sinking Funds 3750500 42 505 00 6 460 00 22 000 00 11 475 00 15 505 00 55 440 00865 STATE TREASURY STATE AID TO COUNTIES FOR ROADS866 STATE TREASURY STATE AID TO COUNTIES FOR ROADS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Regular481701303 481701303 Appropriation Special 450000000 450000000 Total Income Receipts9 317 013 03 9 317 013 03 PAYMENTS EXPENSE Grants to Counties Under 1945 Fixed Distribution481701303 481701303 Under 1951 State Road Mileage Ratio450000000 450000000 Total Expense Payments931701303 931701303 SUMMARY StateAid Grants to Counties are made through the office of the State Treasurer but prior to the year ended June 30 1951 were reflected in the reports of the State Highway Department Funds for these payments in the fiscal year ended June 30 1959 were provided by State Appropriation of 481701303 for Grants to Counties under 1945 Act provided fixed distribution and 450000000 under 1951 Act making distribution based on Public Road Mileage Ratio In the Schedule of these Grants in the within report are shown by Counties 1Grants under 1945 Fixed Distribution Act 2Grants under 1951 Public Road Mileage Ratio Act 3Total Grants in Year ended June 30 1959 4Public Road Mileage in County as of July 1 1958867 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1959 State Aid to Counties COUNTY Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill Berrien Bibb Bleckley Brantley Brooks Bryan Bulloch Burke Butts Calhoun Camden Candler Carroll Catoosa Charlton Chatham Chattahoochee Chattooga Cherokee Clarke Clay Clayton Clinch Cobb Coffee Colquitt Columbia Cook Coweta Crawford Crisp Dade Dawson Decatur DeKalb Dodge Public Road Under Under Mileage in 1945 Act 1951 Act Total County 38 074 69 4696684 8504153 92377 27 609 69 26 829 62 54 439 31 527 70 21 562 95 28 843 49 50 406 44 567 31 22 251 20 19 196 63 41 447 83 377 57 18 840 71 18 096 39 36 937 10 355 93 20 573 60 24 323 09 44 896 69 478 40 24 217 62 20 656 83 44 874 45 406 29 36 861 04 43 401 77 80 262 81 853 65 25 016 48 21 061 04 46 077 52 414 24 39 448 11 39 469 60 78 917 71 776 31 23 108 44 25 294 17 48 402 61 497 50 17 998 86 18 758 88 36 757 74 368 96 28 135 09 26 750 81 54 885 90 52615 38 865 35 36 866 45 75 731 80 725 11 28 423 90 14 851 62 43 275 52 292 11 64 465 57 63 266 47 127 732 04 1 244 36 75 000 00 62 750 92 137 750 92 1 234 22 18 462 78 18 284 00 36 746 78 359 62 21 406 25 19 381 70 40 787 95 381 21 26 030 40 18 767 00 44 797 40 369 12 24 844 41 22 202 95 47 047 36 436 70 50 097 45 59 354 12 109 451 57 1 167 41 17 500 00 16 36316 33 86316 321 84 32 113 99 16 191 83 48 305 82 318 47 27 001 32 19 756 40 46 757 72 388 58 17 500 00 4 938 34 22 438 34 97 13 22 453 99 25 847 85 48 301 84 508 39 40 216 23 43 488 20 83 704 43 855 35 17 500 00 13 751 39 31 251 39 270 47 17 500 00 11 603 29 29 103 29 228 22 19 101 87 20 829 69 39 931 56 409 69 44 766 64 30 980 41 75 747 05 609 34 35 917 78 50 338 72 86 256 50 990 09 39 841 39 46 723 30 86 564 69 918 98 43 774 21 50 556 33 94 330 54 994 37 24 709 22 19 805 21 44 514 43 389 54 18 720 87 23 939 22 42 660 09 470 85 37 690 62 40 691 85 78 382 47 80035 24 574 03 20 713 26 45 287 29 407 40 33 241 61 30 438 94 63 680 55 598 69 18 690 15 14 620 28 33 310 43 287 56 27 833 97 15 760 68 43 594 65 309 99 43 918 62 41 536 35 85 454 97 816 96 44 573 07 45 327 17 89 900 24 891 52 42 198 01 44 377 42 86 575 43 872 84 868 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1959 State Under COUNTY 1945 Act Dooly 4234242 Dougherty 2310229 Douglas 2161213 Early 3165619 Echols 2631000 Effingham 5107760 Elbert 3301424 Emanuel 6096497 Evans 1809408 Fannin 1988536 Fayette 2380590 Floyd 3424325 Forsyth 2361540 Franklin 3090035 Fulton 7500000 Gilmer 2757282 Glascock 1750000 Glynn 2479832 Gordon 2650972 Grady 4575599 Greene 2989563 Gwinnett 4625067 Habersham 2812586 Hall 37 592 30 Hancock 3104783 Haralson 2952079 Harris 3725432 Hart 2866970 Heard 2661725 Henry 3224612 Houston 2694909 Irwin 2258303 Jackson 2910293 Jasper 3759537 Jeff Davis 2507177 Jefferson 5786787 Jenkins 2252465 Johnson 2319754 Jones 2732701 Lamar 1750000 Lanier 3106320 Laurens 6465200 Lee 2686920 Liberty 3699010 Lincoln 2160904 Under Mileage in 1951 Act Total County 37 627 57 79 969 99 740 08 19 596 75 42 699 04 385 44 21 642 15 43 254 28 425 67 35 139 84 66 796 03 691 15 15 63917 41 949 17 307 60 28 032 05 79 109 65 551 35 36 423 62 69 437 86 716 40 53 021 69 113 986 66 1 042 86 15 865 93 33 960 01 312 06 23 031 69 42 917 05 45300 22 867 97 46 673 87 449 78 40 611 52 74 854 77 798 77 26 777 26 50 392 66 526 67 34 346 70 65 247 05 675 55 81 209 32 156 209 32 1 597 27 25 374 00 52 946 82 499 07 11 941 40 29 441 40 234 87 15 692 05 40 490 37 308 64 32 729 40 59 239 12 64374 36 901 03 82 657 02 725 79 24 929 63 54 825 26 490 33 56 511 52 102 762 19 1 111 50 25 623 64 53 749 50 503 98 48 367 05 85 959 35 951 31 26 435 08 57 482 91 519 94 31 986 59 61 507 38 629 13 31 380 03 68 634 35 617 20 32 893 11 61 562 81 646 96 25 716 67 52 333 92 505 81 36 756 13 69 002 25 722 94 25 435 52 52 384 61 50028 27 473 29 50 056 32 540 36 36 03518 65 13811 708 76 26 186 47 63 781 84 515 05 28 408 28 53 480 05 558 75 37193 88 95 061 75 731 55 24 250 88 46 775 53 476 98 24 980 98 48 178 52 491 34 2511419 52 441 20 493 96 18 994 78 36 494 78 373 60 15 426 64 46 489 84 303 42 66 576 31 131 228 31 1 309 46 22 726 11 49 595 31 446 99 14 647 74 51 637 84 28810 14 938 05 36 547 09 293 81 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1959 869 State Aid to Counties COUNTY Long Lowndes Lumpkin Macon Madison Marion McDuffie Mclntosh Meri wether Miller Mitchell Monroe Montgomery Morgan Murray Muscogee Newton Oconee Oglethorpe Paulding Peach Pickens Pierce Pike Polk Pulaski Putnam Quitman Rabun Randolph Richmond Rockdale Schley Screven Seminole Spalding Stephens Stewart Sumter Talbot Taliaferro Tattnall Taylor Telfair Terrell Public Road Under Under Mileage in 1945 Act 1951 Act Total County 19 292 36 13 775 28 3 33 067 64 270 94 46 859 02 43 054 50 89 913 52 846 82 22 868 78 20 573 44 43 442 22 404 65 48 272 38 29 927 97 78 200 35 588 64 29 914 07 35 934 00 65 848 07 706 77 23 332 73 23 669 25 47 001 98 465 54 23 947 23 19 34712 43 294 35 380 53 17 857 49 10 008 87 27 866 36 196 86 43 393 22 43 319 52 86 712 74 854 82 17 500 00 23 717 55 41 217 55 466 49 48 825 44 41 646 17 90 471 61 819 12 39 758 43 29 949 83 69 708 26 589 07 23179 10 21 196 77 44 375 87 416 91 30 387 24 27 253 14 57 640 38 536 03 20 075 85 24 085 65 44 161 50 473 73 27 07813 19 213 91 46 292 04 377 91 35 290 98 27 262 80 62 553 78 536 22 17 820 62 16 249 79 34 070 41 319 61 28 556 04 32 129 46 60 685 50 631 94 32 301 42 32 589 57 64 890 99 640 99 17 500 00 13 039 59 30 539 59 256 47 28 205 75 22 880 17 51 085 92 450 02 23 108 43 29 804 93 52 913 36 586 22 18 398 25 21 676 22 40 074 47 426 34 22 318 80 30 618 41 52 937 21 602 22 19 62112 17 622 54 37 243 66 346 61 26 248 55 19 648 62 45 897 17 386 46 17 500 00 8 918 80 26 418 80 175 42 20 321 66 18 952 58 39 274 24 372 77 21 738 09 25 296 21 47 034 30 497 54 38 043 96 27 558 20 65 602 16 542 03 18 213 91 14 927 89 33 141 80 293 61 17 500 00 13 391 42 30 891 42 263 39 60 547 13 38 019 06 98 566 19 747 78 19 393 75 19 469 65 38 863 40 382 94 21 950 09 25 319 60 47 269 69 498 00 20 109 65 20 738 17 40 847 82 407 89 20 051 27 20 949 68 41 000 95 412 05 38 590 89 34 377 20 72 968 09 676 15 31 284 41 22 913 22 54197 63 450 67 17 500 00 11 621 59 29 121 59 228 58 37 315 77 45 495 46 82 811 23 894 83 32 104 78 29 984 91 62 089 69 589 76 45 104 61 30 100 84 75 205 45 592 04 22 899 50 25 689 73 48 589 23 505 28 870 STATE TREASURY STATE AID TO COUNTIES FOR ROADS YEAR ENDED JUNE 30 1959 State Aid to Counties Under Under COUNTY 1945 Act 1951 Act Thomas 5485065 3862256 Tift 2538210 3020964 Toombs 3416337 3142681 Towns 1750000 948621 Treutlen 2315452 1961506 Troup 3295279 3380370 Turner 2446649 2599326 Twiggs 2891857 2120847 Union 1939683 2270476 TjpSon 2289336 2585243 Walker 3576415 3654869 Walton 3077437 3706016 Ware 4260973 3863527 Warren 2837166 2121000 Washington 6036276 4527531 Wayne 3294972 3632040 Webster 1750000 1415356 Wheeler 2616252 2213634 White 1753795 1850669 Whitfleld 2302855 2932395 Wilcox 3215702 3013083 Wilkes 2580918 2705893 Wilkinson 2744376 2534197 Worth 4226560 4804318 Aid in Year Under 1945 Act481701303 Aid in Year Under 1951 Act 450000000 Public Road Mileage in Total County 93 473 21 759 65 55 591 74 594 18 65 590 18 618 12 26 986 21 186 58 42 769 58 385 80 66 756 49 664 87 50 459 75 511 25 50127 04 417 14 42101 59 446 57 48 745 79 508 48 72 312 84 718 86 67 834 53 728 92 81 245 00 759 90 49 581 66 41717 105 638 07 890 50 69 27012 71437 31 653 56 278 38 48 298 86 435 39 36 044 64 36400 52 352 50 576 76 62 287 85 592 63 52 868 11 532 21 52 785 73 49844 90 308 78 944 94 Total Aid to Counties 9 317 013 03 Total Public Road Mileage 88 511 30871 STONE MOUNTAIN MEMORIAL COMMITTEE 872 STONE MOUNTAIN MEMORIAL COMMITTEE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS ASSngAdjustments Z f Total income Receipts 10000000 157668988 CA BCE JULY 1St 000 9739600 Budget FundsJ 10000000 167408588 PAYMENTS F1 3T P EN S E sts is Insurance Total Expense Payments 260400 000 OUTLAY 0 638b SD Personal Services Travel Expense Supplies Materials Communication 164246 52 Rents Insurance Bonding Contracts 149944725 Contracts 247500 Equipment Miscellaneous Total Cost Payments 260400 167353313 CASH BALANCE JUNE 30th Budget Funds 39600 55275 10000000 167408588873 STONE MOUNTAIN MEMORIAL COMMITTEE SUMMARY INTRODUCTION The Stone Mountain Memorial Association was created as a body cor porate and politic and an instrumentality and public corporation of the State under provisions of Act of the General Assembly approved February 21 1958 and amendment thereto approved March 17 1959 The Legislative Act creating the Association provides that the Associ ation shall be composed of the Secretary of State the Attorney General the Chairman of the Public Service Commission the Commissioner of Agriculture and three members to be appointed by the Governor the first three appointees so named to be appointed for terms of one two and three years as designated by the Governor and all appointments made thereafter for terms of three years Under provisions of Act of the General Assembly approved February 21 1958 House Bill No 946 the Governor of Georgia and Stone Mountain Memorial Association a body corporate and politic created by said Act were authorized to acquire property including Stone Mountain and prop erty adjacent thereto consisting of not more than 2500 acres at an expense of one and onehalf million 150000000 dollars located in DeKalb County Legislative Act of February 21 1958 was amended by Act of the Gen eral Assembly approved March 17 1959 which reads in part as follows b To Acquire Stone Mountain and such surrounding area as the Association may deem necessary for the proper development of Stone Mountain by purchase from the owner or owners thereof and to pay therefor such price as may be agreed upon By Executive Order issued under authority of Section 40305 Georgia Code Annotated on the 17th day of March 1958 the Secretary of State the Attorney General the Chairman of the Public Service Commission the Commissioner of Agriculture Mrs L H Lyle Scott Candler and Price Gilbert Jr were appointed and constituted the agents of the Governor of Georgia to act collectively to acquire property subject to the laws per taining to the acquisition of property by the State and to disburse funds for these purposes Members of the Stone Mountain Memorial Committee at June 30 1959 appointed under Executive Order referred to were874 STONE MOUNTAIN MEMORIAL COMMITTEE Matt L McWhorter Chairman Public Service Commission New State Office Bldg Atlanta Ga Price Gilbert Jr ViceChairman 2772 Arden Rd N W Atlanta Ga Phil Campbell Secretary Commissioner of Agriculture Agriculture Bldg Atlanta Ga Brooks Pennington Madison Georgia Eugene Cook Attorney General 132 Judicial Bldg Atlanta Ga Ben W Fortson Jr Secretary of State 214 State Capitol Atlanta Ga Mrs L H Lyle Box 265 Jonesboro Ga This report covers an examination of the accounts of the Stone Moun tain Memorial Committee for the fiscal year ended June 30 1959 FINANCIAL CONDITION At the close of the fiscal year on June 30 1959 the Committee had a surplus of 55275 available for operations subject to budget approvals and reported no outstanding accounts payable AVAILABLE INCOME AND OPERATING COSTS State funds allotted to the Stone Mountain Memorial Committee with which to meet expenditures approved on budget as provided by law amounted to 157668988 for the fiscal year ended June 30 1959 The 157668988 funds provided as the current years allotment of State funds together with the 9739600 cash balance on hand July 1 1958 made total funds available in the period under review 167408588 From the 167408588 available funds 167353313 was expended and 55275 remained on hand June 30 1959 the end of the fiscal year Included in the 167353313 expenditures is the amount of 16424652 paid to the Stone Mountain Memorial Association as rent under agreement as quoted in this Summary and 149944725 paid for purchase of property including Stone Mountain and land adjacent thereto875 STONE MOUNTAIN MEMORIAL COMMITTEE In addition to the 149944725 paid by the Committee 390000 was paid toward purchase price of land by the Stone Mountain Memorial Association Comparisons are not made with previous years expenditures as the Committee had been in operation only a short time at June 30 1958 and total cost payments to that date were only 260400 Rental agreement between the Stone Mountain Memorial Committee and the Stone Mountain Memorial Association is quoted as follows GEORGIA FULTON COUNTY This agreement entered into this 10th day of November 1958 by and between the STONE MOUNTAIN MEMORIAL COMMITTEE as created by Executive Order dated the 17th day of March 1958 said Committee is comprised of the Secretary of State the Attorney Gen eral Chairman of the Public Service Commission Commissioner of Agriculture Mrs L H Lyle Scott Candler and Price Gilbert Jr as Agents of the Governor to act on his behalf and the STONE MOUN TAIN MEMORIAL ASSOCIATION a body corporate and politic as created by Act No 57 of the General Assembly of Georgia of 1958 WITNESSETH Now therefore and in consideration of the premise and in compliance with Article 7 Section 6 Paragraph 1 of the State Constitutionals STONE MOUNTAIN MEMORIAL COM MITTEE does hereby contract to pay to the STONE MOUNTAIN MEMORIAL ASSOCIATION rental for services rendered in an amount equal to the moneys expended in the carrying out of the intent of the Legislature that authorized the Governor to acquire Stone Mountain and any other property adjacent thereto and to construct reconstruct lay out repair develop improve maintain manage and operate Stone Mountain and property adjacent thereto as a Con federate Memorial which service is to be performed by the STONE MOUNTAIN MEMORIAL ASSOCIATION The STONE MOUNTAIN MEMORIAL COMMITTEE further agrees to immediately pay to the STONE MOUNTAIN MEMORIAL ASSOCIATION as initial payment of rent an amount to be deter mined by the parties to this contract to be the amount necessary to compensate the Association for initial services rendered the first month of operations876 STONE MOUNTAIN MEMORIAL COMMITTEE The Committee further agrees to pay rent to the STOXE MOUN TAIN MEMORIAL ASSOCIATION in an amount equal to all moneys already expended in carrying out the services for the Committee STONE MOUNTAIN MEMORIAL COMMITTEE by Matt McWhorter Chairman Signed Phil Campbell Secretary Signed STONE MOUNTAIN MEMORIAL ASSOCIATION by Matt McWhorter Chairman Signed Phil Campbell Secretary Signed Approved by Marvin Griffin Signed GOVERNOR GENERAL J Phil Campbell Commissioner of Agriculture is bonded for 5000000 as Secretary and Treasurer of the Stone Mountain Memorial Committee Bond is written by the Hartford Accident and Indemnity Company 3333781 dated May 13 1958 and the condition of the obligation is as follows Now therefore if the said J Phil Campbell Jr shall faithfully and impartially discharge all and singular the duties required by him in his official capacity as Secretary and Treasurer of the Stone Mountain Memorial Committee and which may be required by law and shall faithfully account for all monies and fees coming into his possession by virtue of his office and faithfully deliver to his successor all books monies vouchers accounts and effects whatsoever belonging to said office then the above bond to be void otherwise to be of full force and effect A Q Atkinson is bonded for 5000000 as Accountant of the Stone Mountain Memorial Committee with the Hartford Accident and Indemnity Company bond 3359756 dated July 1 1958 The condition of the ob ligation of this bond is the same as that quoted above for bond 3333781 All funds disclosed by examination have been accounted for and expendi tures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the members and staff of the Committee for the cooperation and assistance given the State Auditors office during this examination and throughout the year877 TEACHER RETIREMENT SYSTEM878 TEACHER RETIREMENT SYSTEM RECEIPTS 1968 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 675000000 750000000 Budget Balancing Adjustment 58109431 75000000 Transfers Other Spending Units 21341 17941 NONINCOME Public Trust Fund Contributions Members 588782953 651836339 State Contra Budget Fund Payment 7487 498 64 8114 45811 Interest on Investments 3 463 750 94 4 67817412 CASH BALANCES JULY 1st Budget Funds 28794515 500017 Public Trust Fund 254963426 327382122 Total 2700753942 3083963760 PAYMENTS EXPENSE Personal Services 99074 93 Travel 130231 Supplies Materials 453558 Communication 2 837 69 Publications Printing 49960 Repairs 504 44 Rents 1035252 Insurance 28700 Indemnities 36 03 Pensions Benefits To Public Trust Fund 748749864 Pensions Benefits To Emp Ret System 501957 Equipment 51710 Miscellaneous 211 88 Total Expense Payments 761267729 OUTLAYS Equipment 1148 59 NONCOST Public Trust Fund Benefits Pensions 255581749 Investments 13 559 074 66 CASH BALANCES JUNE 30th Budget Funds 500017 Public Trust Funds 327382122 Total 2700753942 103 556 28 1 222 71 5 216 48 3 575 87 375 492 70 12 440 36 1 123 13 00 114 45811 5 162 06 37165 246 12 8 247 869 22 1207 94 2 833 950 03 18189 087 27 5743 60 1 561 779 54 30 839 637 60 From report by W R Osborn Co C P A879 TEACHER RETIREMENT SYSTEM BENEFIT FUND BALANCE SHEET AS AT JUNE 30 1959 ASSETS Current Assets Cash on Deposit Due from State of Georgia Investments 1 561 779 54 293 862 35 1 855 641 89 112271 872 55 114 127 514 44 LIABILITIES Current Liabilities Annuity Savings Fund Active Members 4093207347 Lost Membership 37409136 Special Annuity Saving 920792 Members in Local Systems 25314387 Inactive MembersVested Interest 1216176 No Membership Numbers 896821 Undistributed Contributions 19 409 95 Annuity Reserve Fund Pension Accumulation Fund Pension Floor Fund Pension Reserve Fund 41 609 056 54 2000 21508 70 237 724 88 220 915 59 59 602 35 114 127 514 44880 TEACHER RETIREMENT SYSTEM Atlanta Georgia August 14 1959 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir We have made an audit of the accounting records of The Teachers Retirement System of Georgia Expense Fund for the year ended June 30 1959 and submit herewith our report The General Assembly of the State of Georgia in its 1943 session en acted The Georgia Teachers Retirement Law A constitutional amend ment authorizing the State to carry out the provisions of the Teachers Retirement Act was ratified in the August 1943 General Election The new Constitution adopted in the election of August 1945 included the same provisions as the 1943 Amendment The Act established a board of trustees which is responsible for the administration of the System Our examination consisted of a verification of receipts and payments of the Expense Fund for the year under review as hereinafter described A comparative statement of receipts and payments for the years ended June 30 1958 and June 30 1959 is presented Cash available by regular appro priation was 750000000 Cash received was verified by direct communi cation with the State Treasurer Payments amounting to 14699000 for the year ended June 30 1959 were verified by comparison of paid checks with the cash book entries The vouchers and supporting data were inspected The cash balance 574430 on demand deposit was verified by direct communication with the depository The Fulton National Bank Atlanta Georgia Respectively submitted W R Osborn Company Certified Public Accountants881 TEACHER RETIREMENT SYSTEM Atlanta Georgia August 19 1959 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir In accordance with your instructions we have made an audit of the accounting records of the Teachers Retirement System of Georgia Benefit Fund for the year ended June 30 1959 and submit herewith our report The Georgia Teachers Retirement Law was enacted by the General Assembly of the State of Georgia in its 1943 regular session A constitu tional amendment was adopted authorizing the State to carry out the provi sions of the Retirement Act which was ratified in the August 1943 General Election The provisions in the new Constitution ratified in the August 1945 General Election are the same as in the 1943 Amendment The Act passed by the General Assembly provides for a retirement system for aged and incapacitated teachers who qualify for benefits a board of trustees to serve as a governing body and a method of financing said system All teachers in the public schools of the State are automatically admissible as members and it has been determined by the proper legal auth ority that certain State employees actively engaged in educational work are also eligible to participate The Board of Trustees consists of seven members If a vacancy occurs it shall be filled for the unexpired term by the remaining trustees The trustees serve without compensation but shall be reimbursed for all necessary expenses that may be incurred through service on the Board of Trustees The Board of Trustees shall elect one of its members as chariman and shall elect a secretary who is not one of its members The elected and qualified members of the Board of Trustees as at June 30 1959 were as follows Honorable B E Thrasher Jr State Auditor Honorable Zack D Cravey Comptroller General Honorable James A Blissit Treasurer Board of Regents Mrs Esalee Burdette Classroom Teacher882 TEACHER RETIREMENT SYSTEM Honorable Frank M Hughes Secretary Georgia Educational Asso ciation Honorable Ralph E Hood Superintendent Glynn County Schools Honorable James S Budd Jr Vice President The Citizens and Sou thern National Bank Atlanta Georgia The officers elected by the Board of Trustees are as follows Mrs Esalee Burdette Chairman Honorable James A Blissit Vice Chairman Honorable G E Pittman Executive SecretaryTreasurer Our examination consisted of a verification of asset and liability accounts and receipts and payments as hereinafter described for the fiscal year ended June 30 1959 We made verification of controls and postings of system reports to the books of original entry We also balanced salaries paid and contributions received with control accounts ASSETS The balance sheet showing the financial condition of the System at June 30 1959 is presented The cash balances on demand deposit 156177954 were verified by direct communication with the depositories The account with the Citizens and Southern National Bank Atlanta Georgia is secured by 50100000 of U S Government obligations on deposit with the Federal Reserve Bank of Atlanta Investments 11227187255 are comprised of stocks bonds deposits in Federal Savings and Loan Associations promissory notes and mortgages secured by security deeds All stocks bonds notes certificates of deposit and mortgages held for safekeeping by the Trust Department of the Citizens and Southern National Bank Atlanta Georgia were inspected by us Se curities held for safekeeping by the Custody Division Guaranty Trust Company of New York New York were confirmed by direct communication with the custodian Details of the investments are shown in Schedule fol lowing The balance due from the State of Georgia 29380235 represents the remainder due for the State contribution of 683 on State salaries reported by local systems883 TEACHER RETIREMENT SYSTEM LIABILITIES The Annuity Savings Fund 4160905654 represents an accumulation of contributions from members with interest earned through June 30 1959 Interest in the amount of 118687152 has been credited to the individual members for the year ended June 30 1959 The Annuity Reserve Fund 200021508 represents a reserve for all annuities in force as at June 30 1959 The Pension Accumulation Fund 7023772488 is the accumulation of employers contributions State matching funds investment income profit or loss on sale or recall of investments after adjustments for interest over payments benefits refunds etc The Pension Floor Fund 22091559 represents the amount available for supplemental payments to qualified retired members RECEIPTS AND PAYMENTS A comparative statement of receipts and payments for the years ended June 30 1958 and June 30 1959 is presented The net income for the year under review was 1937026185 The matching funds received from the State of Georgia in the amount of 727245811 were drawn on requisitions submitted by the System The amount estimated was less than the amount due resulting in a balance due from the State of Georgia of 29386235 In September 1958 it was discovered that an overpayment in the amount of 34280 had been made to a retired member who returned to active service in September 1957 but failed to notify the System During the year under review complete restitution was made by this member GENERAL During the year under review a change in the method of handling cash receipts was made as follows Formerly all monies received in the office of the Teachers Retirement System of Georgia were transmitted to the State Treasurers office de posited by that office and held in a special bank account until needed by the Teachers Retirement System A bank account was opened in the First National Bank of Atlanta on April 1 1959 Since that date all monies received have been deposited directly in this account and the State Treasurer is no longer a custodian for any funds of the Teachers Retirement System884 TEACHER RETIREMENT SYSTEM Employees of the System are covered by bonds which were presented for our inspection and are as follows NAME POSITION COVERAGE AMOUNT G E PittmanExecutive Secretary TreasurerFaithful Performance 50 000 00 Martha W PirkleSenior AccountantFaithful Performance 25 000 00 O H SkipperTabulating Executive AFaithful Performance 2500000 Barbara J Smith Senior Accounting ClerkFaithful Performance 25 000 00 All other EmployeesFaithful Performance 1000000 The minutes of the meetings held by the Board of Trustees for the year under review were examined and found to be in order We appreciate the cooperation and courtesies extended us during our examination Respectfully submitted W R Osborn Company Certified Public Accountants885 TEACHER RETIREMENT SYSTEM 8 8 8 88888888 tI OS I H I ri OS CM 8 8 88 88 88 88 88 8 8 8 8 8 8 8 8 8 888 tO tO iC o o o OS OS lO CM CM CO OS cm m co m CM CM lO rH CM il Ei 2 3 w H H H a W OQtCOCMOQQOOQO O lOiOHiooiiflioiomiSio to wnimhwwwwww cm 8 CM CM CO CM CM CM Q CO Z H fc O x w H S 1 CI9 P H w 55 H W 55 CO 0003COOOOHHW O lOlClOIOIOOUfflCfi CO 00 CO h io t in tp o OM UOM O 1 I I I CD 60 CO cfl a a PS s o o m m 0 o o m id co en co co co cc W 03 Oj rt rt rt 2 s x a a a S332 o o o pq pq pq pq pq pq pq co m a a a a o o pq pq CO CO fl Pi o o pq PQ O 00 M H 000000 0 pq W CD CD CD CD CD CD CO 03 cfl d T3 Tj fl fl o o o pq pq pq ps ps CO CO oS aS CD CD 3 3 PS 3 PS pS pS CO CO CO CO CO CO CO ccj c3 cd ccj cci ccj cci CD CD CD CD CD CD CD H fH PS PS CO CO cci aS CD CD PS ps ps pS pS CO CO CO CO CO aS ai aS aJ cd CD CD CD CD CD PS PS CO CO ai cci CD CD fHBHHHHHHhtHHHHHHHHHB cocococococococococococo co tDiaOiDpiDppPPPP 0 CO CO CO p p p CO CO p p c Ifl CD O CD t H a o P3 o o o CO aS 5b cfl m co q 3 3 c pq pq pq O i i tJ hJ KJ S Ki S 5 t kl I ri ri fi ri i o pq o CD o d PS i o o U CJ ft a o o o ai pi pq 886 TEACHER RETIREMENT SYSTEM O J O pj 8 8 8 8 H 03 W H H H tt PS 8 8 p 09 z H p k CO h w Ei Em H 03 fc H W fe PQ H M A ii co cm L ttcCOcdlodCDCOCO J M 2 M M M jA jA J fl 3 ft J J M H CM CO P o CM CM CM CM CM rH d o m c c co Si m o o 0 d o o o o aS Q d a o m o o 2 5b a o fl CO d a O d o m 2 5b H o a 0 d a o m c o o 0 n j d a o 3 o o it O tall 0 o CO o o M fl a d d O CJ CO d a 3 o p a d a P o P d d c CO t d M d c tCOcOTfHh1 d El o m o o d o d d o o d o j d d a o m d d o d j d a M CO CO 5b d d o pq cd Ph a d o O d a a d d C d d o P5 0 o 0TEACHER RETIREMENT SYSTEM 887 O J O U Pk H S o o fc HH H W H W W H H 2 8 8888 8 88 8 8 5 8 8 8 lO m iH 8 8 8 lO I Q EQ l fc H P fc H H Ei 03 W N ii P ia 2 H H a m HH 03 Si 5 p gg 8 8 8 OJ CO CO CO CO CO C SO MBjOSOBOSOaflBO Si 3 3 a 3 a oo1 ioo1 o L o o 3 a a a o m w M W J H O P z O 5 CO 03 cef Q M o o a a o O 3 a a o o o a cS 5b o a a a o O a o a a o PQ 0 a o O so fS o X a o m o o a o CO s so o CO 0 S3 o O tt D fi A fi 1 fi j p m a a o 00 a rH SO P a a o m S a a o m a S3 P3 I o o o o a m a cs 5b p O a rj x 2 o o a a ft w o W a a 35 o X 0 o a J so a a a m 5 so o fi a so a 0 CO 2 5b u o X o o a J so a o CO O o fi a so a B 7 W tfl O i3 x c3 P5 cd p5 2 TEACHER RETIREMENT SYSTEM PS O 03 O Ph s N 8 8 8 8 8 8 CO o CO Q in W o S3 CT3 s H E3 S5 o CO Cx W Ei Px w S z H H 2 n tH KJ in o CO o o A 3 Si x cm a 3 g 3 O 0 CO S 2 i iH 3 d CD CD P3 cS a o CD 0 o V o o o pi cm d co o fe o 00 d o co B co C o a P t si d o a a cd cd P3 o 13 0 o X p d 1 be a m S CO s 2 a c o S 13 ft cm d o CD CO of a o CD o o a d cm a l a 8 3 S 2 3 P CD CO 3 M M O CD o o d cm S 3 S i c d o pq m s CD S 3 CO I O I 3 CO O w ccf a o d CD s O CD 2 o r q 2 oo P P o 00 em pi i o o w a o H CD O n 2o o frJ 3 s Cd CD CD P5 uS g o CD ii as 889 TEACHER RETIREMENT SYSTEM O 5 O 8888S8 2SS22SQOOOO ooooooooooo O lO O Q O H T IO 5 lO H cm cm CO WCDiOOiOiOOlOoSlOOOO HWNHNlOWiONWMlOH 888888888 00 CO O Q t id t OllOiOCON O CO t CM it tJI M 00 CO CD H O OS O CO OOlOQCMnomvOCOt0 lO QbOCObintbCOCOQilCM 05COIOOCOWCCCO0500H lO lOiHCOlOCOCOCOCOCDOt CO 2 tf m mm O t O CM CM O CO M lO H CD D lO w m t t CM CO m m io m inmmttooocM CM CO CO t t TtCOrTtcOCMCOCMC0COTjiC0TcO H a iO a W z H z o Px W Eh lH Eh 03 H w 5 2 H H z n H Q g lO CM X N co CO r o d Cl 00 so X 00 t si d H 0 fH rH H iH 1 c t o T 1 lO 1 lO 1 03 u o d O 5 a n CD t d tl a o 3 O U d T a CD CD o H s CD 4J m co cd CO co O d Pi Pi o o pq m CD CD M M nS co m as tj j j en co a d a a o o pq m CD CD P a cs i3 MM o o t CO cfi CO CO M PH PH PH PH Pi fl 03 OS ft ft a a o o O O o o a ti c CO CD 3 CO CD W t H t t 00 t t Tf CM CO 00 00 o in OS X I I I I i i i I i I I I I 1 I I 1 OHHOMffitJIMbOMO CD H CD CD CD D CD 3 ft CD s a 03 03 ft ft a a o o D O U U U Jl D Di 7j rt i i rt fhi T7 CD CD o o CD CD S o o Ph Ph oi oi g3 nj a a a a m iS cJ cd uJ S Q Q Q ccJ cd cci c3 u 5 S 3 CD Pi Pi fi O a o O H PI CD CD C U CD CO X5 o a u o O CD a a M X PI CD CD o s 5 o fl Pi M PI Ph PI oJ ft a 03 ft n O rt M o fl d Pi w PI 03 rj O a as n cS Hi hOEh S Pi pi 3 CO 03 Poo pi pi pi J 3 a a a CD CD CD ft 42 Q CD CD CD OOP pi pi a Pi CD CD CD CD Q P Pi Pl Pi oi cti cc3 a a a a a a o o o ODD A A ft ft ft o3 o3 c3 ft u tt M M M CD CD CD aS a Eh H H t3 d d co cc3 eo CD CD CD Pi Pi Pi o o o si A A ft ft ft CD CD CD C Pi cti d ft ft a a o o D D a ft co cti CD M cS CD 4J M h 03 O My h O Ph PS oi Ph a CD CD CD Eh Eh Pi Pl oS cd o3 o o o C H S S h CD D 5 a a 1 a a a J CD CD Eh Eh d d Pi PI co o3 CD CD PI C o o 43 DPI ft a CD CD CD CD Eh Eh Pi Pi co 83 o o CD CD a a a O Pi D g 5 CO s o ft o cd a p O D M CD 3 cd tn PI DCi d PI CD 03 it o d Pm Ph co CO 5 Pi 03 O a n a u y 890 TEACHER RETIREMENT SYSTEM o o o o o o o o o o o o o d in d o m co o rH CM CM o o o o o o o o g g o o o o o d m co d o o t 01 m g lO CM CO o o CO O CD Q O O O O o o 3 o o o o g cd S o o o o o 000 000 000 000 000 000 000 II d d o o o o o o o o o g g o a A fl w O io M CO H W H M t o o m 1 CM cd d o m CO rH M IO O O CD t H O CO CO CM C lO O Q Q 0 lO OS v 01 N H 00 lO CD O C W CO H CM t H o g o m CM O in CO O m cm co g MHtO t 00 CD co oT co in a O M CO Eh 03 fc H fa fa H H e MOtOiOiOQWO O 5 m co in w w co co co co co T lO Tj lO lO lO CQ m O W JO M XI N CO o w o CO CO rj tH CO Tj 88 8 Q 03 55 Eh p SB o CO fa M H s Eh 03 fa fa ih fa fa 13 15 2 Eh W fc fa lH 03 fa fa ri CM t o 00 co t X CO 53 t b t CO X rH lO rt iH lO rH OWOWOJClCOOH S3 St c D O 0 CD d Q 3 fa O M 61 p S 3 cd S3 60 P 3 k 60 O P o q a 03 cd a a a a o o D O en Q q q q fa o fa CO CO ft ft a a o o O O p p j q q CD CD a a q q CD CD a a j j en en en en CD CD CD CD a a a a Cd P P P x cd cd co 03 q q 03 03 ft ft a a o o O O m a a 60 60 3 3 o o 03 03 q co t3 ft o3 a 2 o 43 O T W p 03 o o o ooscoQOasco XlGOCDtttn I I 1 I I I I I lnftf II BHtHOOtac S CO a S o O TJ cd O 03 A CD q 3 L cd n 60 J q o I 7 CD H 3 q CD Q CD CD i Q 3 3 3 3 1J xJl JJ JS J J J 3 CD 3 q q CD CD cd M fl tt S q co a 2 O J O 03 H CD CD CD S P 0 0 q q q a O O O fa 3 o 3 4J 3 J co cd cd o3 o o O O q o c o H 03 S W S o o o a j i j J J 03 J OJt q q cd o3 q q q 3 03 CaJ d a cd w ai oi tn 4 J 4 41 4 J J 60 3 P3 O o o o q q q cd cd c3 q q 3 fa fa fa H H SI s S 3 S ft fa 2 CD faEh o ht lH hH 03 o o o o I si CO 60 3 n O a rt CM cn J O tn o 3 P3 j q cd QM I1 tD d 6o q d q 6o fa tn in fa d q q HH Cd ft 5 a CD H S1 ft c a 0 Eh s co q q o3 cd O O CD 60 03 60 q cd a a o o a 60 o q o fa 03 q 03 DTEACHER RETIREMENT SYSTEM 891 888 o o o o o o o o o o o 8 00QOQOOQO O OOOOOOOOQ oooooooooo o s rH H M t 00 OS O O b Q h m n m m ci co co cm cm 28 888 8 QOOCOOlOOOCOQO ooiootioooooo SO g 8 8 8 O O Ci lO O N CO lO iH o woiootajomow CDiHCOOOCciCDCCttOCD co 5 03 CO co o m CM 8 u5 H CO Tf CD CO b H H Oj 05 Oi M CO N O CD CM 00 t H KJ w w w H H fc M H CM O C iH lO t jJ CO 00 LO kO lO o t t o t o O CO X Ifi CO if m cm cm in CM CO iH t lO CO T CO CO CO CO Tt CO CO tP cm a CO H z H t is o W ii s H CO s W w fc H H 91 m lH 0 Q l 05 lO t rH d t c t t r oo M rH wt ri i r4 H 3 O I I t id c co co 3 cd oo a h SJ CD cd H ft 1 s S3 5 O fl cp a a o P3 cd 60 cd M p O o fl CO CO c3 2 2 S CD fi ei d 2 O jj 2 o ft o O O CD 08 S3 03 ft 03 9 5 s3 S o C3 CD O O ft CD a a C8 08 fi fl O O fc 03 r 2 o co g o CD o 03 o o M 1 s Sft O CD O 3 CD cd c3 2 i a c o o o 2 o t CO CD O CM H S i CD CD M M c8 c8 M M 4J J 1 O h P h o o rn m m m m 0J 0 a OJ oj Ih tn i v fl C1J OJ a a a m DQ CQ CJ m 3 tj 0 4 3 J 43 J J J o Cl J I S3 i3 pri c8 cd ft ft CUI a a o o id O O w w ri cd cd 0 0 o CD CD 1 HH c3 03 s3 c CD CD a CD CD S3 S3 CD CD 2 CD CD QPQQP 6 6 o 6 6 S3 S3 S3 S3 S3 M M HH M M a s a a a S3 S3 CO M M o o cd O xJ 3 03 cd o o Q O CO CO 0 O cd 03 B 2 a a 3 2 o o O O CD CD CO CO CO CO C O 03 cfl 2 2 a a 2 3 o o O O o o S3 S3 cd cd ft ft a a o o Q O id d co a 5 a a o o o O O O o o 5 S3 S3 cd cd ft ft a a o o D O d i3 CD CD cd cd cd 3 o 3 3 c f l t l CD CD CD CD a o o O O 3 cd c CD Q S o o s ID S3 G O O cd a a Cl a a cd cd ft CD ft o a CQ id 0 0 c o 0J O CO a ad fj fl 0 st W en M CO T O W a W 3 a if o CD a 9 is a CCS cd B c o a c CD fl S c s o CD 0 CD P O CJ u 892 TEACHER RETIREMENT SYSTEM o o o o o o O o 8888 o o o o o Q O O 5 o o o o o Q O O O 8888 8 o o co o A D IQ t rl CM CO 340 350 300 80 o o CM 888888 iO Q lO O H W CO CO iO iO O O iO o M W lO iO CO iO H W CO 8 CD 00 o o Lco a 55 8 o o O O CO o tco CM Ci o CO 02 00 CM tCO 0 1 o o in t CO O T CM o lO CM m CD o o o o o o O 5 to Z Q O G CM O O in O 00 CM O Q in OON t CO CO o m H iO IO b Q CO t CM CO W OCO H CO c X I H 00 H Ifl m N H CM IO o iO iO iO CM CM O CM CO iH O IO 00 IO i co m tco io 00 tf io co m co CM CO CO co co co m a CO T4 fc H 55 m Ex IN H s 1 5 fa W CO It H w fc w 00 GO 00 t CO 00 CO 00 t tr 00 t N c H M t CC 00 00 00 t 00 rHrl rH rtrirHit H O H H Ifi rtrl X d cj S3 CD 3 el o q tH Q Of D CO S fl cd o SS o rh O a Md d C3 g al O O cci a cm d CO J CD 3 3 5 2 CO d CO o M o O O s 53 d J CO d n S3 R o as g d 03 d a a CD CD cci 03 a a o o CO CO a a o o O O rH Jl rl K c O t cS ft a o O CD a o a d s cd CD 03 j M CD H f n O SO o a S CD CO o t d CO o o o o o i 3 o fl u h d a A H erf oS P d fl 2 d cd O CD j CO CD CD OOP H N tf iO CO Ol O tH C s Ml a d 1H CD d OS a a o o d o S H 3 OC O H m O CD 03 d d a 1 d CB rj cd d CD CD a d ft CD d n 2 o O d ft O in W rt CO 11h aj m 2 2 d o O a ca ft si o d D 0 tf R 33 rt CD 03 6X H C d e CD U Ch S c d a 03 I CO H 1 d cci s d J rH c en N d n ft w fl S o aD O ccj M T d d 4 S CD aj rl rj C3 at 5 d 3 w S S 03 CD g 03 a S a d FM d d c Q 0 q H wTEACHER RETIREMENT SYSTEM 893 88 o o o 888 o o o o lO o CO lO CO Jf m 00 iH rH w i CO CM SO o o o O tO O CM lO CM CM r CM 12 8 888 888 8 888S88888 N iO t CO t CO OS CO Tf t t O t o o 8 2 o 00 1 N o t m CG m 00 Cvl O COtTjCOW00Dt O O iO CMOQtOOOO0 co co h rHinoxtoirtocxi COfCOWCOCOCO W W Q CO H H P Sz o 1 w Eh lH F w CO w P 55 H w a sl HH CO H Q it ih m ii tH q 3 s qj Q M M CD 03 03 q m cm J J o o Q M J T3 q N 5 q o w i q 2 o Ps o ft o O 3 o q s o 0 05 O 2 q o 03 o gPL O 03 4 Td MOO F F rHlmmiOOi4H rH 4 rtiH tI iI fI I I I I I I I I I I II mtostococOi Oi as c 3 cr W d o O i ft CD CD o i 03 03 61 M s p M O t o o P in w O en M ph q cd CD q q h o Co CO Q ft a S ti H O O cd cd cd cd cd a fH Jt Jh Ji Jh fH 3 3 3 2 3 2 J J J J J 3 a fl G s a CD CD CD CD CD CD Q J2 X Q Q Q CD CD CD CD CD CD PQOPQQ q q o o q q o o S fl o o g qa3a3a3o3a3o3cl o o ft ft o o ft ft M U M M o o O D OJ CD o o q q aS o3 ft ft cd cd o o o a o o o o o o O O a a o cj q q 03 03 ft ft aj a o o o o o o o o ft ft Is O O P o o co a S o o q q S cd c3 ct3 ft ft O CD CD ft O O M o o o J O Ifl Tfl Tfl h h Jh P P P D Sssggslll q 03 a o O CD q o A ft a q o A p D 0 2 DO 00 S w cfi q CD o3o3a3o3o3o3o3o3a3So3ffl ijimsimhihhMzm PcdcdcdcdcdcdcdcdcdcdC HqqqqqqqqqqcD trCDCDCDCDCDCDCDCDCDOOcDOO H h h CD tu d 01 UJ u 4J fH tH 0 n SS 000 0 00000000 o q a 5 co 0 Ft Ft q q 03 03 ft ft a a o o O O n u D CD o o Ph Ph 03 o3 O O CD CD o o894 TEACHER RETIREMENT SYSTEM 8 8 8 8 8 88 8 O O O Q O O O O Q O O O O O O m o o CO lO iO CO iH o o o O O Q o o o 55 iH fH fc OS CO o Q CO CO CD lO Q it Tt t O CO CO lO 8 8 8 8 OS M t O O Ci rT lO O CD O o co o CO rH CO t n io co t lO O iO N lO H t ffi CO X SO H w Sh co m lO lO CO o o CO lO o CO CO irf o lO CO lO m o t w in x irf co in co co p CO P fc H fc O CO b W fa S Ei 03 W fc W W fc H H fc n HP GO H H P CO 00 CO 00 00 00 H ft lO tf CO rP t D P a a a a o M Q BO BO Tl p P A n 3 OOP SS 4 M in w fi ft ft 3 ft ft a a a d S 3 ft ft s g I O O rt a p a p O CO B O ss 0 P P H o3 o3 S Pi o o pi Pp 2 O rt H P O o o s o3 2 P o a S S pp fa oS 60 M 0 P n o o a 0 g p 0 0 E JS S 33 P fa 2 0 a m cfi 03 OJ I t co k in tP rt U5 r 00 P T FP S rP c ft c O 03 3 o w rt o R X5 2 o 03 o m CO OJ M 03 M B O p M M h 03 03 O M M y 4P tt j O O co x 03 w P 2 p p 5 f c o a a a B 03 03 O ft ft o S B a o o a O D O a q ft o o Ph Pp ti a a a p p ps 0 a o cp p p p p fl fl fl fl PI o m M 03 BO PI 03 ft a o O eg Pi o si ft Eh p p j p 03 M CJ N 00 00 X I I I I cj I LJ I i I 1 A p3 03 BE u K iS BO n 03 tfl M I t3 p h H p O fe P s s c h ft o a o o s S 03 Jh 03 ft O 43 o O O Pp 3 Pi M 03 2 b 3 2 p Ph h 03 K O 00 o a CO a 3 c a a S5 p o q a E o 0 p ft S 03 O P o 2 3 D O 2 Pi c OS s H H M 2 3 i p a pj co S 2 2 ppTEACHER RETIREMENT SYSTEM 895 OS j3 O J 4 O ps O Ph 8888 O Q O Q lO iO O o m t CO CO t iO CQ iO N H H CO 8 8 8 8 iH CO tH m lO CD t it CO 88 O O r Q tr o to in m x Q CO io to tMIOO O I co to co to 8 8 cm 8 H IO ICO o M c O to CO O CO CO CO 88 to m m SW M W tH H CO lO IO M t co co CO IO rf CO w o io o 03 en 55 H P fc o Ex M HI CO w H 2 H H fc M HI to to Oi o t tr 00 00 in m o ih d o CO d o D ri o o ft o o xs CD M Q H q M w cfi bjD a T C m m co 0 o ri p gage S gage S Mortg ng Mor 0J BO o3 Ml H H sesi a a a i 5 a d IS h a jj CD 1 d IS Q 8 s h d 03 S H O O O O 0 Hi Hi Hi i CO t t 00 IO I I 1 CD d CD o d o o ft h o O CD Q d 1 w 0 0 V HH m 43 a CO d p m co t oo x a 33 ft a o o A ft 03 ii co a o d ft o 2 C 03 El o u ft a O CD O M j G3 co csj Ph cd CD CD M M 03 03 M BO fH H o o iH iI iH iI lO Ol IO H iH 00 Px Px a d 03 03 ft ft a a o o O O A a ae bo c d co CD mB CO ij Bfl Ti CD CD i a 1 ft O O 03 O 0 S g S S 4 U tH j CD CP CD cu o o o a Ph Ph PM p p p ft ft p ft p Cfi Ul C3 tfi dj i3 c3 yi w o c3 c3 en ca a ii xi m xn 2 fi CD Si 03 St a CD 03 d d N Px 3 o ft u o O d CO CO 08 d h d s a So CD cs CD 03 03 CD d d O O d 3 43 5 03 03 U 5 CD cd d 33 d 5 S Fh CD o Q d G d CO S 5 CD d 03 O ffl o D P Th CD c i p 6 BC a 3 a s CO g o ft H OS d o ft d ft a o3 ii s S S 0 Z M 3 9 03 2 o 03 03 0 CD896 TEACHER RETIREMENT SYSTEM 88 8 88 8 8 88 8 88 O Q O O m m M tt W CM CO m o 8 8 8 io 8 888 8 8 Q Q O O CO O in W CO t o CO in d d Hi w d O IO H Ifl 03 t CO CO t Q O O Q in in O N 8 CO Q iri OJ H CO O N h O tm CO CO in CO 00 in ti in in tc CO flf N in ii oi co i o Tjf H w w w w H H IH in m r tr ee X co oi io m t t CO CO in oj Tt co in m m in 8N W t OJ tO fH CO CD m CO CO H w a H Z H m a H CO W w S5 OS M cm os m CO CO CO CO x in co CO cd p 6 o O d 03 o cd CO B o hi CO d d cd o BO cd o c a cm 3 i cd ft s c o CD d c a hi t5 hi w CD 1i 0 co rH co in co BO d 3 CD rt s 3 3 hi in CD ss a d 0 a rf ft o I o O m CD Pl cS 2 d CD 9 O d d d d CD CD S CD CD fi K O S CD BO bo 2 D a o M O O O CD CD d d o o A fi ft p CD CD ft 2 in 2 r k tu ai rj cd hi 03 BO f cd SO 2 3 o 2 CO CD Z BO 03 d BO Sh J CD CD CD d d j Q 0 d CD O rj 03 m o o 0 O CD Q II o o Ph BO d I d CD d 1 d CO in d i a m p rffl Is o s o iS o w CD T3 d CO 5 en d co h 0 o o el e co co o x ih BO BO d d T T3 d d 3 d Vh H CD CD tf T d d d CO CO J in in M hi lH ft d d i CO 03 a a S a 0 0 0 0 a a CO BO 03 So e in ffl I CD d to d CO BO CO So a d d d d d d CD CD CD 3 Q CD CD CD OOO s4 d d d 3 d ft ft ft a a a OOO OOO Ada ft ft ft co cd co t3 o o o CD x3 C d CD CO CD CD 3 I BoPh cd cd Ph Ph cd 09 CD CD CD d t3 d 03 cd cd CD CD CD d d d OOO a fi a p a p CD CD CD 3 tl H H O CD CD C C If o o o Cd Cd Cd ft ft PhTEACHER RETIREMENT SYSTEM 897 s in o m h n 888888888 88888888 ooooooooo O O Q o o o o o o 8 0 OOiOOOOOOOOQOQO cm moo50ooioininmiSmoo CO W CO H w cow 888 8 8SS8S 888 88 8 88 8 8 lO m O N N lO CO H N lO D H O N CO lO ttCOOWOt COCOlOiSCOCOCOOiCROttO CD CO D CO H lO Ol H H H H of of E1 o w f H w W H H 10 m cq jo lO lO lO lO iO m N l W CM t t CO CO H H CO o o o CO oi o N CO H 8 CJCOtj5cOc6cOCOCOCOtJtJHCOIO co P fa fa fa fa 03 m a w Z Si S5 W w Ifl CO co t t CO CO x I I I rH h h m a S CO TH ft f o tuO h d CD 73 CD a q 03 CD ft s a n o fa a a o o q o q Q Q O jj ft co a O o o O in fa fa 2 CD fa O cs 2 PPH CO OWMCOCOIDOOHMCOTtCBCDC Q CO CO I I I I I I I I I I I I I Bfl llOilrlrHiHrlililrHilrtflilrH Illllllllllllll I I i o CDCMCDlOVOOOmiHliHiltliHlOTH IT3 GO M H d 3 fa 61 a q a a s o o CD fa U 2 a 3 q n CD 3 fa fa fa q o q 3 CD s CD cd cd q M bfl M ccs cs q CuO bfl cd q CD ft q P H Si O O fa fa cs q q pq CD CD 2 s CD CO 03 h MM O O 9 c ft ft 5 3 q g to o o o o a c S3 d X3 Xi q cc q CD CD CD 03 03 CD CD 03 03 3 w d q q rn 03 03 CJ CD CD fa Ph O Ti Tj p q q q 03 03 03 O jj p s m m q q q g fa fa fa tf CD CD CD CD CD M i i Si 3 3 3 3 3 CD J j J J j q q CD CD X XI CD CD P S q o q q CD CD X XJ CD CD P P q P P in q o g o q q o o q q g fa fa a q q M 03 CO d ft ft gas fa O O M H CTJ CD CD o o fa fa d x q q 03 03 H H H W H 0 C1 H H H H H h h CD CD J0 CD 0 tti Sol Cfi CO CD CD Ji i o o 03 03 a C3 03 CD CD cci o3 03 03 H n Si X u 03 03 3 fa fa 03 XJ X 03 oi o3 q s CD CO H 03 03 03 03 CD CD 03 03 03 03 03 03 03 03 pq i en i Tj fl q 4 q CD X CD P d q n fa m S q 3 g X CD O s CO ft a c O CD q o XJ ft c q ccs q CD CD 03 03898 TEACHER RETIREMENT SYSTEM 8 8 888 8 t O O ID lO 8 8 8 88 O 8 BOO co t m ri H co W w H H a Z w in co oi 8 88 o 03 tH z H 5 Z Px H H H CO H w z it 1J Z H W Z m CO Si Q 00 J o CD at CO Si cd 3 d d d a CD D go S3 5 03 5 n ft o a r7 O a cd t3 1 a 03 03 a CD J cd d j i o Q to 03 fc 1 ft If o c O 03 o a 9 i O o d o d a o 03 03 03 d OS CO t I o CO 43 St CO St o3 ft s O O CO 0 o ft OS 0 o 03 CC ofl d d CD d as d oj n S o O d o CO B w cd 3 CO W H 00 00 CO ITO rH H t l rH iC rH H d cd a S o D C CO r 3 H H OS CD d r H O 0 H 03 fi 03 B O cc d M is j CD is o 03 0 00 OS 00 s N St cd SI s cd OS a 3 3 H h n 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a X 03 1 W CO d s CO cd BC as CD pq n 0 ft 2 a a o b en co ft i p a a ia il i gj i 5j CO CO 1 w BO CO CO 1 BO BO o M i i M M i O o a a 1 hU5 m t3 W 1 I J f Ph I i r i c o i a a i HH r H i i s i 3 d CO CD i o o H H i J i CD i CD LPh L Ph 03 1 E CD d hShS CO o CO o d q d o m 3 S d ft a c O co g Ph O ccs ft Sl d 3 o pq902 TEACHER RETIREMENT SYSTEM J X s CD M t 50 H CD Q iO Oi 1 8 tt X CO 1 CO a H o Tp 5 OI N CO CD o CO CO O a r r1 CD o O A E O J 5 CO CD oi 00 00 lO d tr d CO CO gj OS 03 o rf O t t CO CD M o t 03 05 35 CO CM Oi M Q Oi i m 1 w m o 3 O co m w X a m CD CO Tf CD o O 03 00 03 lO CO o CD X 03 lH co I as t lO rf x t g d r rf oo T Cf tJ CD CO CM iO CM kO r1 fc ft X b e OS w CM rf iH O aj O a SO OiCOCDCOOOCOOi odirioicooiaioi HOWifiOONNN cnTcdio h a h w w t O iO oi f S to to N to t c t 2 2 X t I 3 M t t M t oi oi X iO rr b d t 09 3 Q r CD 3 8 X iC fc lO 02 CO X 03 iO GO O C1 X 36 H m o HTjiO3CDHHC0O5intD 3m 55 iO Q O O 5 w o io o O iO i iri iri iri T4 Tj COOiOOiOiCOOiOiO CO lO cd 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6 o 2 CC3 ej i CD Q H ft 5 o BHHHBHEHBirii q cd q aS M o q o OTEACHER RETIREMENT SYSTEM 909 o j O pj fa CM 05 t 8 X CD 8 ac o 8 o a X CO CO CD CO CD CO CO CO CO co CO o CM in CM CO pH 2 8 x o C OS irf ot5 CO H S o o o er as CO CO iH 8 CO o o CO CO O t d ro iri h in co w t 3 CM CO CM T O CO H CO IO t IO m co s W 3 S H 01 m CM CO OOOO O ID ID lO CO CO 3 a CD o 55 Eh fc g fa co ME 85 H g 4 n OS w H O 55 03 O GO CO frH a o PS fa CO H 55 W S w w 0 J 55 O pJ co H o O Ei CU o o co 0 CO ccj CD on CO 9 bill 4 9 0 J a Ml cs bf Ph j 0 crl a H PH co rt Ml H i3 60 O 9 3 CO PQ 55 cO W ft cO S BnbOP a h t co i t t t t wi ft i iI CD CD 1 H tJI H S fa to ccj O 5o n O cd CO P l 3 3 a t fa fa ccj CO O CO X S CO H P fa ft H B fa H J c CO CO CO CO M Ml cO co M M o o 3 h Fh ss si 03 M o CO CO MO a CO XI co 53 I o X o 2 A 03 Ml 6 c5 P CS CO jj 2 IS S m S S f n cj 5 fa CO a a CO CO M S S CO P p p 3 m CO CO cO N cO a CO T3 2 CO cO w S co a a g W c3 8 a pq d c0 O d fl CO CO M Cl V cO CO co cd 9 M C O CO CD O a 9 co O 173 60 g 3 ft o CD U nfl910 TEACHER RETIREMENT SYSTEM ooooooooo ooooooooo oooooooooo oooooooooo o in o O CD lfl CM CO OJ O O lO lO Q o o cm tj 0 CO O CM o o o 10 CO H t CO rH CO t o lO CO W H o o o o t o o o o c O O O O CO 10 o o rT lO CM O O 00 iH rH 1I iH CM OOOOiOCMiOO tDOiOOtNiOTCO COCDtCOWHtOHO co w h h co tfoin OOvOrHOOOlOOOiOlO OCONCOlOOOtCOXOlN COMHHtNOCOCOOMN Oi 05 CO H CD Tf t CO lO lO CO 3 Ht fid Q H4C0TrtiOt o OmiOOCMOcxiOOOO lO CO lOCDWNlOCMtlOCOCDOlO Q 03 H fc Cm H frl Ei Ph 03 H W Pi W A m H p S3 CD Ml o 00ii rH rH rn in o CO O O CO t O in M h h 0 2 o o 10 10 d CD M CD 4H CD CD X2 tH rH CD f Ph g 18 CD H B CD d d CD CD CD CD 41 n CD CD Ph Ph 2 a a o3 nS ft P a a o o O O rH rH CD CD is o o Ph Ph IS cd a o S a 4 B d o O b w d d fH S o Q 03 w r tH CD M I Ph XI CD h S CD ft 2 a fi o D s si m M o d o S fen 03 C3 X3 X 03 cd U 3 J Ph c cd pn rH rH CD Ph S ffl o CD Pi h 03 o3 p ft o a e flog 5 j J o S ft rj Pi OXi 2 r g S o 2 S ft s IS apno 03 w CD 3 si CD 03 CD BOD d o o 73 H O lO rH o o CO CM CM CO M CD I I PI CD O H CD a2 o si o a a C3 M a en O 2 CD 3 00000 o c m o o o m cm o o 03 rH rH rH rT rT CM CO d d CD CD C H IH H O CD CU D h IZ fc Ph d iS H H Cfl XJ M Ph Ph 3 CD p 66f rf 10 CO so in q a a in t ft a a 0 0 0 0 q a 0 0 r rn a 6 w W PI fi N O PI fi OCD H d Ph PI o A CD o fl PI PI O O 03 o ft CD J Ph rH Ph CO h 0 Ph ft a o d D h ji h a h 3 rd si si 3 3 CD CD r r PI CD rn O H Ph a a o o O D o S en fl P CO 03 O ftO a en O O O 2 3 j d 5 3 W r5 o o en en 33 03 Ph Ph PI PI 03 03 ft ft a a o o O O So a D o3 OOO en ft 03 fl cd cd cj d d j 03 03 rH Zi o o en en 03 ce Ph Ph O O P H H H H 3 oJ S Ph d D911 TEACHER RETIREMENT SYSTEM 8 o o go o o o o o o o o o o in o o CO M OS iH iH O O I lO W iI rH 02 Ol M lO tJ CO lO CM Ol oooooooo OlMtfillOHIO coraiotDiro o b O 00 CO Ci o o o t 00 00 WOHItJIOWW m o h P S5 3 CO IO lO w o 03 lO lO iO w H t CO CO Tl H t tj m tJ Tf io Q CO T Z H o lm H 2 H CO 1 W H fc H W 55 1 ra HH CO k CO 3 O a a CD 0 Ph S Pi CQ t M co S Pi S CD rv M CD a Ph O o IH lO pq e ct 2 CO T3 1 9 mtfOOTJoomgo comocojjooioo H Th ffi rHrrCoTrTir o ft M o o w a PI CD a o ft CD d Pi CD II CO CO Pi H a Ph 0 o o o o 00 c 88 00 Id onvert 2500 5000 2500 o 3 o as co oS co 2 co Ph 0 912 TEACHER RETIREMENT SYSTEM H o o o o o o o o o o o o o o o o o o o in 888 o o OOOOOQOOO ooooooooo O Hi w O pj o Ph o o o o CO o o o o o m o t o m o o t o oo o t in o ii o O lO O M lO CO Ol o OOOOOOOoo ooooooooo OOOOOCOOWo 00 o rl m rl M rH CO M O O CO 00 o o m o o H H W M n h Tt iH O X oi iH CD ooooorroioo OOiOOlOiOoJo H W M 01 f rl OJ o o o o o o o o c s o S o c in c c c o g B g c g G o o o o s o c g in c B g 5 g c o B o o c 8 in rH OS r c o 5 g g 5 N 11 00 o 5 5 o in c in X g c 55 c in CO Q CO o 8 g CO m X X c 8 g g B g o m CD m o g B m CO IN in CM IN a ex CO N 05 06 CM 00 1 03 c t iH o 3 i pi O O CO iri o o co in o in o in co t co co TllrTjIinCO TTjiTjiTiiTjiininrjiiri a H w n 03 H S H CO o o o o cm m CD a CD 03 r d cd 0 h n n z CD li 41 CD CD H Ph d cd M CO s a o O Ph PI o O g o3 ft a 03 c3 fc fc IS So o m o m co o d d o 0 CC CD tl w CD CD Ph Ph pH d CO Pm Ph a a o o M 0 s o Pm 13 CD J CO c3 a aj a d p 2 a 03 K O ft CD O S CD O iH O Ph o a cd ft a o O o en W d d CD CD P4 Pi ci3 cS ft ft a a o o O D o o o g Ph co cd t3 X CM ogogooooo 00000000 oocnomiMo rHOOlri W H rl H pj d d 9 P D Ph O d d o o cS ft 2 a3 M CD CD PH O a a a o o o o CaO a 0 O 03 S3 o o CD CD W H d d OS 03 en en o3 oS 0 0 o o S 5 o o OS OS Ph Ph o o ft ft u u o o O O bo Ml S B o o C eg 0 o 03 03 Ph Ph o 03 j CD 5 O W Ph 03 03 aa 03 03 11 CD d X3 PI O 03 O CD Ph 03 o oS at CD CD Ph Ph d en q S en CD S Ph Ph M CD S S M U Ph d S3 5 o 41 O CD CD a d CD cd K Ph CO iH d S rt Ph cC b in cei CD g n O Ph O a 03 a a o O CD O d V CD U H CD g 03 in O cd rl d Ph c O iC O a Pi a 03 03 u ft ft a sg o o w O O d Pi 03 en en c3 ol Pi Pi ft 221 in n O O O ft ft2 in H M O O O D CD CD Pi Pi o o Si A ft ft CD CD H Ph Pi 1 03 ft a o O M I o Ph d Pi 03 o a en X X en o Ph CD CD JS S en en cd d d 4 h h en O O CD Pi Pi xJ o CD CD O Ph Ph Ph CD CD X3 Xh o o o o Pi Pi 03 0 S 0 x3 11 Pi 03 03 CO CO913 TEACHER RETIREMENT SYSTEM O O O O O OS O O O lO O iC o o t o Q lO lO O O CO tf O CO O CO t iO co O t CO W CO rH rH CM oooocoooooooo oooocoooooooo OOOOOiOiOOOiO OOOOOCMOOOCM OOOOiOCOCOOOCO 01 d o d co h m d OSOLOlOiHlOOiHlO M CO 1 rH CO rH rH iI c c lO 55 o m g c a o o S 55 CO CO CO CO c IO lO X rH CM M N CO CO to 5 iH O O iO X O CM O CO W iO H H O lO O tf CO o oooooooo tf o o o t o o o oooooooocoo CMOOOOOOCOOO tCCOOOOCOClT lO H N c 03 t CO W CM t COLOCOCONCOtOiWCOmH G 53 b Hi Q H i Pi a TrJ tf T lO Tjiinioicicotm h c O lO Q W en O iz H 14 P 2 o h W H 11 13 lH S3 W W fc H w JZ M 09 o o o o o O T3 lO CO o o O h 44 t o iO o it c3 CD Ol N OOOOiOOOOOO QQQOQ oooocooooooddQooodQ OOinOrHOOOOJOiOOCOo CO CO CO ii M r4 i4 W fl 03 Cfi CO CO CQ CO Kl914 TEACHER RETIREMENT SYSTEM co oi d d doidMoioidio oj aodttfidodd S OrtO BtOOOlHOKB O MKHO01O g d O c 10 a d ffl m io d h cS S S 2 K 2 2 S CO J4 l CM iI H W CD it M tiHrHlliH 88 lO o o o tr O O O Ci iO lO lO O CO O D O O O O M O CO O iO iO i CO iO O O O o o 13 8 S3 o m o o o t O O Q to o 88 in Tdf cn of r io oi ra d oo co h h h m to n to o to Q w n r S3 E t sz fa h Ei S fa w fa fa fa fc n h 15 5 19 H S3 o o o o o o o o O O IC lO CD IO W lO ooooo ooooooooo OOOOXJODQQOOOQOin oinomoooomcMoooo O O dcDmwWLONHWjHOccwwnnLQCc o o o o Q CM O H O t IO w s s s 915 TEACHER RETIREMENT SYSTEM ooooroooo lOOOOHOiOOiO t t CO CO CO 10 m 10 n CM CM CO Cv CO t o o co t OWONOWNO OrHOfCSCOCOO iOiI t CO t CO OS O O lO CO lO rH rl CO m co co o rH O CO CO CO TH rH it H co h t oa o iH ao t o 01 t 10 co t CO CO CO O OS ai oi cm co O 10 iH rH CO CM CM H 1 O O fc HH Q o J5 S Pn P OS fa M p CO OS CO fc H S5 CO Uh H H S Eh H Ei CO H 13 H H fc M HH co CO W o o co o O o o o o c rH o o o Q a o O o o lO o o O o o O CO CS o CD o c o o c Q O a O o o o o CO Q 5 25 o t o o CO CM IO BO to CM o o a CO o OS as CO 5 O 15 o tr o O o iO O O O o o o CO a CO o o CO o o to t CO CM CO lO rH tH CO OS LO CM rH LO rH t OS iO io IO H H CM IO OS CO CM OS rH T3OOX3OOOOtOOOOOOOC0OOOO riiOrosOiocMaiOOoscooiooooooioio yWcocQcoiotinccoHtHoiw0CJCOco 916 TEACHER RETIREMENT SYSTEM 88888 Q o CO 8 X lO CM Q Q UO Q O Ci 00 S8 CM CO lO CO CO H o 8 CM CM CM S3 C2 CO co CO tM co rH H iH iI N H iH fe fa 3 M OS P 8888888888888 d iri d co w a in n Ol H N ifl w t o H t jT t CO h h h oT o co o CO c CO vn CO o 1 00 to CM CO o Tt ff m a fa w fa CO tH E H M CO 5g K CO c lO 3 5 l o coiOfliOjiraoitH T3 O 03 oS O ft o ID 2 s 2 s o 03 CD ft o D S to o a 3 s o D rt fl 3 3 CO cc 60 S 2 o3 a 03 60 S is O 03 ft o 3 rt CO 0 S to fa a x x 2 S 0 co H Eh Eh o O o o o O o o pj ft M 03 fa 2 ft B O 03 a o W do is its Eh p 0 a H OS 0 ft s cS O o o o CO o3 3 ft A o g 03 O fa o o a 2 P 0 os a ft o c O H O CO H 3 3 m fa 03 a CD O o o o c a tn a 917 VETERANS HOME COMMISSION918 VETERANS HOME COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 000 000 Budget Balancing Adjustments 2577960 11207268 Revenues Retained Grants from U S Government 2577960 11209473 Transfers Other Spending Units 5155920 16848170 Total Income Receipts 000 5568571 CASH BALANCE JULY 1st BudgetFunds 000 000 000 5568571 PAYMENTS EXPENSE Personal Services 000 000 Total Expense Payments 0 00 000 CASH BALANCE JUNE 30th Budget Funds 000 5568571 000 55 68571919 VETERANS HOME COMMISSION SUMMARY INTRODUCTION The Veterans Home Commission of Georgia was created under provi sions of Act of the General Assembly approved June 22 1955 Acts 1955 Extra Session pages 1820 and is composed of the Governor as Chairman the Director of the State Department of Veterans Service as Executive Secretary and Administrative Officer the Director of Public Health the Director of Public Welfare the Chairman of the State Board of Veterans Service the Chairman of the Committees on Veterans Affairs of the Senate and House Act of the General Assembly approved June 22 1955 as referred to above provides that the Veterans Home Commission is designated as the Agency of the State of Georgia to receive Federal Aid under Title 24 U S Code An notated Section 134 and is authorized and directed to receive from the U S Veterans Administration or any other Agency of the United States Govern ment authorized to pay Federal Aid to States for soldiers homes under provisions of the Act of Congress of August 27 1888 as amended 1934 Edition U S Code Title 24 Section 134 and of any other Federal Law or Act of Congress providing for the payment of funds to States for the care of or support of disabled soldiers and sailors in the State Homes The Veterans Home Commission is authorized to receive from any source gifts contri butions bequests and individual reimbursements but not excluding any other source of revenue All funds received by the Veterans Home Com mission shall be expended for the care and support of disabled war veterans Section 7 of the Legislative Act of 1955 provides All Federal funds received by the Veterans Home Commission and paid into the State Treasury are hereby continually appropriated to the Veterans Home Commission in the exact amounts for the care and support of disabled war veterans as received from the Federal Govern ment This is not intended as a limitation upon the power of the General Assembly to make such additional appropriation to provide for the care and support of disabled veterans as it may from time to time see fit to make AVAILABLE INCOME AND OPERATING COSTS Income Receipts of the Commission in the fiscal year ended June 30 1959 were 22416741 of which 11209473 was from Grants from the U S Government and 11207268 from allotment of State funds920 VETERANS HOME COMMISSION 548170 was transferred by the Commission to the Milledgeville State Hospital within the fiscal period ended June 30 1959 under terms of contract between the Veterans Home Commission of Georgia and the Geor gia Department of Public Welfare entered into July 9 1957 as follows 1 The Georgia Department of Public Welfare agrees to furnish all facilities to all services for the operation of the Georgia State War Veterans Home Milledgeville Georgia as established by Sec 781101 Ga Code Ann Acts 1955 Extra Session p 18 The Veterans Home Commission of Georgia agrees to pay the Georgia Public Welfare Department at the rate of 350 per day for each eligible veteran housed in the Home proper 5568571 remained on hand June 30 1959 and will be transferred to Milledgeville State Hospital in the next fiscal period GENERAL Appreciation is expressed to the Director of the State Department of Veterans Service as Executive Secretary and Administrative Officer of the Commission and his staff for the cooperation and assistance given the State Auditors office during this examination921 DEPARTMENT OF VETERANS SERVICE122 DEPARTMENT OF VETERANS SERVICE RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 74000000 Budget Balancing Adjustments 2900000 Revenues Retained Grants from TJ S Government 7027766 Transfers Other Spending Units 112463 Total Income Receipts 83815303 80695621 NONINCOME Private Trust Funds 10 39148 CASH BALANCES JULY 1st Budget Funds 411132 Private Trust Funds 3149 Totals 85268732 82709447 1959 740 000 00 16 836 99 51 256 88 1137 66 9 858 93 10 249 43 2990 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Printing Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments NONCOST Private Trust Funds CASH BALANCES JUNE 30 Budget Funds Private Trust Funds Totals 647 514 20 618 704 43 48 430 83 41 361 42 13 799 25 16 711 06 30 628 37 36 366 76 4 450 44 4 081 85 4 851 85 4 90614 5 510 81 5 444 52 11128 06 12 695 27 469 10 64299 52 29413 45 486 46 10 550 98 17 280 05 2 386 90 951 39 832 014 92 804 632 34 10 393 07 9 78512 10 249 43 12 57330 2990 103 71 85268732 82709447923 DEPARTMENT OF VETERANS SERVICE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Cash in Bank Budget Funds 1257330 Agency Funds Employees Retirement 800 Social Security 242 Group Insurance 1630 EmployeesBond Purchases 12001 9813 Accounts Receivable U S Government LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES EmployeesRetirement 800 Social Security 242 Group Insurance 1630 Employees Bond Purchases 12001 SURPLUS For Operations Subject to Budget Approval 12 67143 4 889 58 17 56101 12 903 26 9813 4 559 62 17 561 01924 DEPARTMENT OF VETERANS SERVICE SUMMARY FINANCIAL CONDITION The Department of Veterans Service ended the fiscal year on June 30 1959 with a surplus of 455962 after providing reserve of 1290326 to cover outstanding accounts payable and reserving 9813 for private trust and agency funds held on this date Assets on this date consisted of 1267143 cash in bank and 488958 reimbursements due from the Federal Government AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Veterans Service Department for the fiscal year ended June 30 1959 was 74000000 To meet expendi tures approved on budget this was increased to 75683699 by transfer of 1683699 from the State Emergency Fund as authorized by law Receipts from the Federal Government in the year amounted to 5125688 which with the 75683699 provided as the current years appro priation made total income for the year 80809387 From the 80809387 income for the year 113766 was transferred to the State Personnel Board for the pro rata share of the cost of Merit System Administration leaving net income to the Department of 80695621 The 80695621 net income and the 1024943 cash balance at the beginning of the fiscal period made total funds available with which to meet the Departments operating expenses 81720564 80463234 of the available funds was expended in the year for budget approved items of expense and 1257330 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the following statement925 DEPARTMENT OF VETERANS SERVICE YEAR ENDED JUNE 30 EXPENDITURES 1969 1958 1957 Personal Services 61870443 64751420 63632011 Travel 4136142 4843083 5818398 Supplies 1671106 1379925 1151641 Communication 3636676 3062837 3095368 Heat Light Water 408185 445044 390245 Printing Publicity 490614 485185 13 49354 Repairs Alterations 544452 551081 736604 Rents 1269527 1112806 942716 Insurance Bonding 64299 46910 50130 PensionsEmp Ret System 3536328 4033087 3681862 PensionsSocial Security 1012318 1196326 236594 Equipment 1728005 1055098 19 97101 Miscellaneous 95139 238690 527621 Totals 80463234 83201492 83609645 Number of Employees on Payroll June 30 154 177 190 GENERAL Members of the Board of the State Department of Veterans Service are A L Henson Chairman Fulton County Court House Atlanta Ga Harrison Bray Manchester Georgia Rev Blake Craft Augusta Georgia Morris Perlman Savannah Georgia J R Wynn Jr Decatur Georgia Lee Roy Lunsford Richland Georgia Randolph Medlock Stone Mountain Georgia The Director of the Department Peter Wheeler is bonded in the amount of 2000000 with the Fidelity and Casualty Company of New York their bond No F25960 dated February 26 1957 Lena Vivian Dixon is bonded as Treasurer of the Department for 2000000 with the Fidelity and Casualty Company of New York bond No F26471 dated February 18 1957 Bond is payable to Peter Wheeler Direc tor State Department of Veterans Service This should be corrected and bond made payable to the Director or his successors in office Martha J Florence is bonded as Assistant Treasurer of the Department for 500000 bond No F26020 dated November 21 1956 written by the926 DEPARTMENT OF VETERANS SERVICE Fidelity and Casualty Company of New York Amount of bond was raised by endorsement to 1000000 January 1 1959 This bond should be corrected by being made payable to the Director or his successors in office instead of to Peter Wheeler Director Florence H Adams is bonded as Assistant Treasurer of the Department with the Fidelity and Casualty Company of New York for 500000 bond Number F26021 dated November 21 1956 Amount of bond was changed to 1000000 by endorsement January 1 1959 Bond should be corrected by being made payable to the Director or his successors in office instead of to Peter Wheeler Director Fred N Phillips Supply Officer is bonded for 500000 with the Fidelity and Casualty Company of New York bond No F26617 dated September 20 1957 Amount of bond was raised to 1000000 by endorsement January 1 1959 Bond is payable to Peter Wheeler Director which should be changed to Peter Wheeler Director or his successors in office Elmer L Barfield Jr is bonded as Field Supervisor for 1000000 Bond is written by the Fidelity and Casualty Company of New York Number F95328 dated January 1 1959 payable to Peter Wheeler Director Bond should be payable to the Director or his successors in office Earl Emanuel Griffin Jr is bonded as Personnel Officer Area Supervisor of the Department of Veterans Service for 1000000 with the Fidelity and Casualty Company of New York bond No F95327 dated January 1 1959 Bond is payable to Peter Wheeler Director of the State Department of Veterans Service which should be changed to Peter Wheeler Director or his successors in office The condition of the obligation in each of the bonds referred to in preced ing paragraphs is Now therefore the condition of the foregoing obligation is such that if the Principal shall faithfully perform such duties as may be imposed on him by law and shall honestly account for all money that may come into his own hands in his official capacity during the said term then this obligation shall be void otherwise it shall remain in force All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget ap provals and supported by proper voucher Books and records of the Department were found in good condition and appreciation is expressed to the Director and the staff of the Department of Veterans Service for the cooperation and assistance given the State Auditors office during this examination and throughout the year927 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION928 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Earnings from Services 6886419 8909296 Total Income Receipts 6886419 8909296 NONINCOME Private Trust Funds 6 69689 409792 CASH BALANCES JULY 1st Budget Funds 791447 414592 Private Trust Funds faiws Total 8347555 9811782 PAYMENTS EXPENSE Personal Services 4695280 4363401 Travel 252493 46340 Supplies Materials 790152 542285 Communication 108881 109138 Heat Lights Power Water 222691 204333 Publications Printing 472529 797924 Repairs 2 41 64 L 264 49 Rents 16240 16877 Insurance 109470 329179 Miscellaneous 120864 94390 Pensions Benefits 66a m Total Expense Payments 6992764 6697124 OUTLAYS Lands Improvements Contracts L78683 450000 Equipment 91827 l12570 NONCOST Private Trust Funds 591587 445884 CASH BALANCES JUNE 30th Budget Funds 4145 92 20 64L 94 Private Trust Funds 78102 42010 Total 8347555 9811782 From report by W R Osborn Co C P A929 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION BALANCE SHEET AS AT JUNE 30 1959 ASSETS Current Assets Cash Budget Funds on Hand 50000 Budget Funds on Deposit 1933705 Due from Louise Street 80489 Private Trust Funds on Deposit 128686 2192880 Inventories of Merchandise for Resale 2604890 Total Current Assets 4797770 Prepaid Expense Insurance L 832 47 Fixed Assets Land and Land Improvements 59395 67 Buildings and Structures 9252390 Equipment and Fixtures 5807645 Roads and Bridges 89710 210 89312 LessReserves for Depreciation 4210011 16879301 218 60318 LIABILITIES Current Liabilities Trust Funds Payable Federal Excise Tax 4008 State Sales Tax 38109 Employees Payroll Deductions 865 69 Accounts Payable Total Current Liabilities Deferred Liabilities State Treasurer Surplus Available Funds15230228 Invested in Land and Land Improvements Buildings and Structures Equipment andFixtures and Roads and Bridges 16879301 1 286 86 825 59 2 112 45 200 000 00 16 490 73 218 603 18930 FRANKLIN D ROOSEVENT WARM SPRINGS MEMORIAL COMMISSION Atlanta Georgia July 22 1959 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir In accordance with your instructions we have made an audit of the accounting records of Franklin D Roosevelt Warm Springs Memorial Commission of the State of Georgia for the year ended June 30 1959 and submit herewith our report The Commission was created by the 1946 General Assembly of Georgia to serve as an agency to accept deeds to a portion of the property of Georgia Warm Springs Foundation Warm Springs Georgia for the State of Georgia and to develop and maintain a memorial to perpetuate the memory of the late Franklin D Roosevelt The Commission was granted perpetual exis tence and received the deeds in the name of the State of Georgia on June 23 1947 The Commission consists of seventeen members the original of whom were appointed by the Governor in 1946 As their respective terms expire their successors are chosen by a majority of the members of the Commission for terms of seven years each except that any person chosen to fill a vacancy shall serve only for the unexpired term The present members and the expiration of their respective terms are as follows MEMBERS OF BOARD Expiration Date C F PalmerJanuary 1 F W Allcom JrJanuary 1 Walter C HillJanuary 1 Max L SegallJanuary 1 Earl StaplesJanuary 1 Robert H JordanJanuary 1 G Clarence ThompsonJanuary 1 J J BaggettJanuary 1 Howard H CallawayJanuary 1 Wingate DykesJanuary 1 Homer G Ray JrJanuary 1 1960 1960 1960 1960 1960 1961 1961 1963 1963 1963 1963931 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION Members of BoardContinued Expiration Date George W WoodruffJanuary 1 1963 Ivan AllenJanuary 1 1965 W Tap BennettJanuary 1 1965 L J MooreJanuary 1 1965 John A SibleyJanuary 1 1965 Thomas W StarlinJanuary 1 1965 Officers duly elected by the Board are as follows Basil OConnorHonorary Chairman C F PalmerChairman G Clarence ThompsonVice Chairman C A Phelan JrSecretaryTreasurer The asset and liability accounts of the Commission as at June 30 1959 were examined and verified We made a detailed examination of the cash receipts and payments and reviewed all income and expense accounts FINANCIAL POSITION The financial position of the Commission at June 30 1959 is set forth in detail in the Balance Sheet The following statement is a condensed balance sheet at June 30 1959 as compared with that at June 30 1958 CONDENSED BALANCE SHEET June 30 June 30 Increase Assets 1958 1959 Decrease Current Assets Cash on Hand 50000 50000 00 Cash on Demand Deposit 00 1049629 1049629 Cash on Savings Deposit 554717 1012762 458045 Due from Louise Street 967477 80489 886988 Inventories 2789385 2604890 184495 Total Current Assets 4361579 4797770 436191 Prepaid Expenses 48030 183247 135217 Fixed Assets 21063195 21089312 26117 Reserves for Depreciation Fixed Assets 4093258 4210011 116753 213 795 46 218 603 18 4 807 72 932 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION CONDENSED BALANCE SHEET June 30 June 30 Increase Liabilities 1968 1959 Decrease Current Liabilities Trust Funds Payable 78209 128686 50477 OverdraftBk of Manchester 1079393 00 1079393 Accounts Payable 80555 82559 2004 Total Current Liabilities 1238157 211245 1026912 Deferred Liabilities State Treasurer 20000000 20000000 00 Surplus Available Funds 16828548 15230228 1598320 Invested in Fixed Assets 16969937 16879301 90636 21379546 21860318 480772 Working Capital 3123422 4586525 1463103 OPERATIONS After meeting all operations expenses including maintenance of physical properties and provision for their depreciation the net profit amounted to 1507684 as contrasted with a net loss of 1136517 for the previous year The following is a condensed statement of operations for the two years together with a table of percentages based on gross sales Percentages Based On Sales Year Year Year Year Ended Ended Ended Ended 63058 63059 63058 63059 Sales9572575 9442236 10000 10000 Cost of Sales 2852442 2043268 2980 2164 GrossProfit6720133 7398968 7020 7836 Direct Operating Expenses 2864026 2687516 2992 2846 Direct Operating Profit 3856107 4711452 4028 4990 General and Administrative Expenses 5024729 4514558 5249 4781 Operating Profit or Loss 11 686 22 196894 12 21 209 Other Income 32105 1310790 34 1388 Net Profit Loss11 36517 1507684 1187 1597933 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION APPLICATION OF FUNDS Working funds derived from various sources and their applications are summarized as follows Funds Provided Net Profit for the Year Ended June 30 19591507684 Charges to Operations not requiring Current Funds Depreciation 653206 2160890 Funds Applied Increase in Prepaid Expenses 135217 Increase in Working Capital 1463103 OutlayLand Improvements 450000 OutlayBuildings and Structures 73070 OutlayEquipment and Fixtures 39500 2160890 ASSETS Petty cash and change funds on hand 50000 were verified by count Cash on savings deposit 1012762 with the Meriwether Federal Savings and Loan Association Manchester Georgia was verified by communication with the depositary We made a detailed examination of the records and supporting data of the receipts and disbursements pertaining to the Bank of Manchester Georgia Our reconciliation of this account at June 30 1959 was as follows Balance per Bank of Manchester1254404 Deposits in Transit 49626 1304030 Checks Outstanding 254401 Balance per Books1049629 In order to verify the deposits in transit the Treasurer at our request deposited the cash receipts of July 10 1959 in the Bank of Manchester during the forenoon of July 11 1959 We then obtained a statement from the934 FRANKLIN D ROOSEVELT WARM SPRINGS MEMORIAL COMMISSION bank We examined the details of the cash receipts for the period from July 1 1959 to July 10 1959 inclusive We reconciled the bank account and found that the deposits in transit at June 30 1959 and the cash receipts for the period from July 1 1959 through July 10 1959 had been properly accounted for In our audit report of September 10 1958 we reported a cash shortage of 1080489 which was chargeable to and admitted by Miss Louise Street a former bookkeeper This shortage was covered to the extent of 1000000 under a comprehensive dishonesty disappearance and destruction policy carried with the Fidelity Deposit Company of Maryland During the year ended June 30 1959 1000000 was received from the insurer thereby leaving a shortage balance of 80589 which is in the hands of the Attorney General of the State of Georgia The fund balances at June 30 1959 were as follows Budget Funds CashonHand 50000 Meriwether Federal Savings and Loan Association 10127 62 Bank of Manchester 920943 ShortageLouise Street 80489 Private Trust Funds 00 00 1 286 86 00 Total 500 00 10127 62 10 496 29 804 89 2064194 128686 2192880 Inventories for resale 2604890 represent merchandise located in the souvenir shop and snack bar at the entrance to the Little White House or stored in adjacent buildings The inventories were taken and priced by employees of the Commission and were not verified by us Prepaid expense 183247 represents insurance premiums applicable to periods subsequent to June 30 1959 Fixed assets are stated at cost 21089312 less adequate reserves for depreciation in the amount of 4210011 Additions to outlay are summari zed as follows Special and Miscellaneous Equipment 39500 Buildings and Structures 73070 Land and Land Improvements 450000 562570935 FRANKLIN D ROOSEVENT WARM SPRINGS MEMORIAL COMMISSION LIABILITIES The records were examined as to liabilities at June 30 1959 and we believe that all are fully disclosed in the Balance Sheet Current liabilities 211245 represent amounts due as follows Trust Accounts Federal Excise Tax 4008 State Sales Tax 38109 Employees Payroll Deductions 86569 Trade Accounts 82559 f 211245 Amount due the State Treasurer 20000000 represents an appropriation approved January 31 1946 which is treated as a loan and is to be repaid to the State of Georgia from the first funds available for this purpose GENERAL Each employee of the Commission is covered under a Public Employees Fidelity Blanket Bond in the amount of 1000000 The SecretaryTreasurer Mr C A Phelan Jr is covered under a Public Officials Fidelity Bond in the amount of 2000000 In addition to these a bond for 1000000 is in force covering T F McDoneil who was formerly the manager of the Little White House We recommend that the coverage of Mr McDoneil be can celled since he is no longer employed by the Commission The insurer policy numbers and periods of coverage are as follows No 5490727Fidelity Deposit Company of Maryland November 11 1958 to November 11 1959 No 5490856Fidelity Deposit Company of Maryland March 9 1959 to March 9 1960 No 5490728Fidelity Deposit Company of Maryland November 11 1958 to November 11 1959 Appreciation is expressed to the officials and employees of the Com mission for the cooperation and assistance given us during our examination Respectfully submitted W R Osborn Company Certified Public Accountants937 WATER LAW REVISION COMMISSION 938 WATER LAW REVISION COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2000000 2000000 Budget Balancing Adjustment2000000 2000000 Total Income Receipts 0 0 CASH BALANCE JULY 1st Budget Funds 673300 673300 Total 673300 673300 PAYMENTS EXPENSE Total Expense Payments 00 ao CASH BALANCE JUNE 30th Budget Funds 673300 673300 Total 673300 673300939 WATER LAW REVISION COMMISSION SUMMARY INTRODUCTION The Georgia Water Law Revision Commission was created by Act of the General Assembly approved March 3 1955 for the purpose of surveying the water laws and problems of the State The Commission was abolished on July 1 1957 under provisions of Legislative Act approved March 7 1957 FINANCIAL CONDITION On July 1 1958 the Commission had funds on hand held by the State Treasury in the amount of 673300 There was no activity in the account during the fiscal year ended June 30 1959 and the undrawn balance of 673300 is in the State Treasury and will be lapsed and returned to the State General Fund the next fiscal year941 GEORGIA WATERWAYS COMMISSION942 GEORGIA WATERWAYS COMMISSION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 500000 500000 Budget Balancing Adjustments 90921 00 Total Income Receipts 409079 500000 CASH BALANCE JULY 1st Budget Funds 218131 Total 409079 718131 PAYMENTS EXPENSE Travel 145144 27460 Supplies 11823 00 Communication 24481 00 Publications Printing 2000 00 Miscellaneous 7500 00 Total Expense Payments 190948 27460 CASH BALANCE JUNE 30th Budget Funds 218131 690671 Total 409079 718131943 GEORGIA WATERWAYS COMMISSION SUMMARY INTRODUCTION The Georgia Waterways Commission was created by the General Assembly of Georgia approved December 10 1953 and further expanded by an Act of the General Assembly approved March 13 1957 It is an Agency of the State of Georgia to which is assigned the res ponsibility of coordination with individual river development associations and groups and serves as the official Agency of the State of Georgia in liaison with the Congress with appropriate Federal Agencies and with other branches of the Federal government whose functions relate to the development of Americas Waterways Members of the Board are J W Woodruff Sr Chairman Columbus Georgia Leon H Baughman Cedar Springs Georgia Valene Bennett Alma Georgia Clarence Campbell Lavonia Georgia Nat Hardin Forsyth Georgia Ralph Prim Rome Georgia R A Griffin Bainbridge Georgia J W Woodruff Jr is the Executive Director FINANCIAL CONDITION The Georgia Waterways Commission ended the fiscal year on June 30 1959 with a surplus of 690671 available for operations subject to budget approvals AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Commission in the year ended June 30 1959 was 500000 which was undrawn and remained in the State Treasury on June 30 1959 The 500000 appropriation and the cash balance of 218131 at the beginning of the fiscal year on July 1 1958 made a total of 718131 avail able for operations Travel expenses in the amount of 27460 were paid from the available funds in the period under review leaving a cash balance of 690671 on June 30 1959 the end of the fiscal year944 GEORGIA WATERWAYS COMMISSION This remaining cash balance of 690671 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals GENERAL Appreciation is expressed to members of the Commission and to the Executive Director for the cooperation and assistance given the State Au ditors office during this examination and throughout the year 945 BOARD OF WORKMENS COMPENSATION 946 BOARD OF WORKMENS COMPENSATION RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 21000000 21000000 Budget Balancing Adjustment 3690489 3916065 Transfers Other Spending Units L 186 90 1182 38 Earnings 8500 4500 Total Income Receipts 24580299 24802327 NONINCOME Private Trust Funds 219086 305697 CASH BALANCES JULY 1st Budget Funds 221106 104217 Private Trust Funds 1250 00 Totals 25021741 25212241 PAYMENTS EXPENSE Personal Services 20614509 Travel 805131 Supplies Materials 598071 Communication 5 743 37 Publications Printing 207122 Repairs 100806 Rents 101000 Insurance 60 00 Pension Benefits 1399640 Equipment 242472 Miscellaneous 48100 Total Expense Payments 246 971 88 NONCOST Private Trust Funds 2 203 36 CASH BALANCE JUNE 30th Budget Funds 104217 Totals 25021741 20868742 7 150 92 5 073 08 6 557 39 3 472 57 945 70 2300 5876 13 781 77 1 488 76 48300 247 722 37 3 056 97 1 343 07 252 122 41 947 BOARD OF WORKMENS COMPENSATION SUMMARY FINANCIAL CONDITION The State Board of Workmens Compensation ended the fiscal year on June 30 1959 with a surplus of 134307 available for operations subject to budget approvals and reported no outstanding accounts payable or other current liabilities REVENUE COLLECTIONS This Board is the revenue collecting agency for assessments on employers electing to come under the provisions of the Workmens Compensation Act as provided by law In the fiscal year ended June 30 1959 29682731 was collected after deductions for refunds and adjustments all of which was transferred to the State Treasury within the period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Board in the year ended June 30 1959 was 21000000 To meet expenditures approved on budget 3916065 was transferred to the Board from the States Emergency Fund as provided by law making total allotment for the year 24916065 In addition to the 24916065 provided as the current years appropria tion 4500 was received in penalties making total receipts of 24920565 From the 24920565 received 112700 was transferred to the De partment of Labor for rent on space used in the Labor Building and 5538 to the State Personnel Board for pro rata share of the cost of Merit System Administration leaving net income to the Board of 24802327 The 24802327 net income and the 104217 cash balance on hand at the beginning of the fiscal year made a total of 24906544 available 24772237 of the available funds was expended in the year for budget approved items of expense and 134307 remained on hand June 30 1959 the end of the fiscal year948 BOARD OF WORKMENS COMPENSATION COMPARISON OF OPERATING COSTS Expenditures for operating costs the past three years are compared in the statement following YEAR ENDED JUNE 30 1959 1958 1957 Personal Services 20868742 20614509 19678332 Travel Expense 715092 805131 645468 Supplies 507308 598071 774002 Communication 655739 574337 536271 Printing Publicity 347257 207122 161584 Repairs 94570 100806 87081 Rents 2300 101000 134000 Insurance Bonding 5876 6000 28257 Pensions Retirement 1089784 1069329 1017002 Pensions Social Security 288393 330312 57347 Equipment 148876 242472 297682 Miscellaneous 48300 48100 48100 Totals 24772237 24697189 23465125 Number of Employees on Payroll June 30 45 47 45 GENERAL On June 30 1959 the Board of Workmens Compensation was composed of the following members Richard W Best Chairman 125 Rugby Circle College Park Georgia W E Buckner Director 2 Edwin Place N W Atlanta Georgia Wm T Dean Director Conyers Georgia Richard W Best is bonded as Chairman and Director of the State Board of Workmens Compensation in the amount of 1000000 with the American Automobile Insurance Company bond 465 7629 dated November 16 1955 The condition of the obligation of this bond is as follows Now therefore the condition of this obligation is such that if the above bounden Principal shall from November 9 1955 to May 1 1957 faithfully perform the duties of his said office and properly account for all moneys and property received by virtue thereof then the above obligation to be void otherwise it shall remain in force Continuation Certificate is on file showing bond 465 7629 in effect from May 1 1957 to May 1 1961949 BOARD OF WORKMENS COMPENSATION William Ernest Buckner is bonded as Director of the Workmens Com pensation Act in and for the State of Georgia in the amount of 1000000 Bond is written by the American Automobile Insurance Company dated February 27 1956 effective to February 15 1960 The condition of the obligation of the bond is the same as that quoted above for bond 465 7629 William T Dean is bonded for 1000000 as Director of the State Board of Workmens Compensation for the period from April 24 1957 to April 23 1961 Bond is written by the United State Fidelity Guaranty Company 233420787557 dated May 7 1957 The condition of this bond is as follows The condition of this obligation is such that if the Principal William T Dean shall well and faithfully perform all the duties of his office then this obligation to be void otherwise to remain in full force and effect The SecretaryTreasurer of the State Board of Workmens Compensation James C Pullen is bonded for 1000000 Bond is written by the St Paul Fire and Marine Insurance Company 410CA0398 dated April 1 1959 and covers faithful performance of duties and honesty Miss Ima Dennis is bonded for 1000000 as Assistant SecretaryTrea surer of the State Board of Workmens Compensation Bond is written by the General Casualty and Insurance Company 297161 dated June 8 1959 and covers faithful performance of duties and honesty Books and records of the Board were found in good condition All re ceipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year951 UNIVERSITY SYSTEM REGENTS OFFICE952 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE RECEIPTS 158 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2010000000 Budget Balancing Adjustments 5 213 064 44 Transfers Other Spending Units 25 497 243 72 Revenues Retained Interest 3069805 Earnings Educational Services 1200 Total Income Receipts 15346923 NONINCOME Public Trust Funds Investments 191 72 Income on Investments 170786 Private Trust Funds 1121 16502 State Revenue Collections Unfunded 11 228 90 CASH BALANCES JULY 1st Budget Funds 4 716179 88 Public Trust Funds 1899346 State Revenue Collections Unfunded 12 603 90 Totals 570614371 1959 25 240 000 00 2 767 500 00 24 872 283 35 26 402 42 11 10 3 161 630 17 167 37 514 89 909 720 47 50000 2 605 297 30 16 690 04 1 375 00 6 695 895 24 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 953 PAYMENTS 1958 1959 Personal Services 14088223 14272575 Travel 2256559 1966055 Supplies Materials 622815 402786 Communication 545779 543159 Publications Printing 561339 359767 Repairs 35493 40465 Rents 199430250 265036041 Insurance 37910339 18035891 Pensions Benefits 169238 182958 Equipment 208829 100900 Miscellaneous 34677543 34938180 Total Expense Payments OUTLAYS Lands Buildings Contracts NONCOST Public Trust Funds Investments Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Public Trust Funds State Revenue Collections Unfunded Totals 570614371 669589524 2 146 857 29 189 443 94 4 203 00 1 121 165 02 2 605 297 30 16 690 04 1 375 00 3 358 787 77 120 565 05 6 335 00 909 720 47 2 287 574 65 11 037 30 1 875 00 954 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Revenue Funds 187500 Budget Funds 46257465 Trust Funds 103730 Investments Budget FundsU S Treas Securities182500000 Public Trust Funds Student Notes 1098639 Ga Tech Dorm Rev Bonds 1000000 Total 46548695 1 845 986 39 2 311 473 34 LIABILITIES CASH LIABILITIES Accounts Payable 144669 RESERVES Revenue Collections 187500 Plant Funds 243 68817 Dormitory Funds 15171177 Insurance Fund 67340142 Graduate Education 2172404 Soil Conservation Fund 1836590 Trust Funds William Harman Black Fund 22 023 69 1 132 789 99 SURPLUS For Operations 2296592 For Allotments 115427074 117723666 Total 231147334 955 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE SUMMARY FINANCIAL CONDITION The Regents Office of the University System of Georgia ended the fiscal year on June 30 1959 with a surplus of 117723666 after providing re serves as follows For Accounts Payable 144669 For Revenue Collections to be Transferred to the State Treasury 1 875 For Allotments to University System Units Plant Funds 24368817 Dormitory Funds 15171177 39539994 For Insurance Fund 673401 48 For Graduate Education 2172404 For Soil Conservation 18 365 90 For Public Trust FundsWm H Black Fund 2202369 Total Reserves113423668 REVENUE COLLECTIONS In the fiscal year ended June 30 1959 the office of the Regents of the University System collected 150000 from sales as detailed in unit report which added to the balance of 137500 on hand July 1 1958 made a total of 187500 to be accounted for This balance of 187500 is to be funded in the State Treasury in the next fiscal period AVAILABLE INCOME AND OPERATING COSTS State Appropriation for the operation of the Regents Office of the Uni versity System of Georgia in the year ended June 30 1959 was 2224000000 This was increased to 2500750000 by transfer of 276750000 from the State Emergency Fund to meet expenditures approved on budget as provided by law Appropriation for the operation of the Eugene Talmadge Memorial Hospital in the year ended June 30 1959 was 300000000 In addition to the funds provided as the current years appropriations the office received 2640242 from interest on funds invested and 1110 from sale of transcripts making total receipts for the year 2803391352 The 2803391352 receipts together with the 260529730 cash balance at the beginning of the period made a total of 3063921082 available956 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Transfers from available funds to the various branches of the University System by the Regents amounted to 2487228335 as detailed on page 4 of unit report leaving 576692747 funds available with which to meet expen ditures approved on budget for the fiscal year ended June 301959 347935282 of the 576692747 available funds was expended for budget approved items of expense and outlay in the year and 228757465 remained on hand June 30 1959 the end of the fiscal year Of the 228757465 cash balance remaining on hand June 30 1959 111033799 has been reserved for allotments and budgeted expense and the remaining 2296592 will be available for expenditure in the next fiscal period subject to budget reapprovals for operations and 115427074 for allotments to units COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Regents Office for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Central Office 15116986 15094818 17073501 Plant Funds Rentals 264567000 199108674 148804500 Arch Fees Surveys 12056505 189 443 94 20167493 Univ System Survey 37960 1962040 Sou Regional Educ Board 8150000 5750000 5500000 Graduate Education 267 266 38 288 538 00 271 799 44 Soil Conservation 3308911 3773935 3273113 Insurance Fund 18009242 379 334 58 397 674 37 Totals 347935282 195741335 184193154 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE YEAR ENDED JUNE 30 957 BY OBJECT 1959 1958 1957 Personal Services 14272575 14088223 15024992 Travel Expense 1966055 2256559 2443839 Supplies 402786 622815 277633 Communication 543159 545779 505460 Printing Publications 359767 561339 668300 Repairs 40465 35493 66818 RentsRegular 469041 321576 24400 RentsBldgs Bldg Auth 2 645 670 00 1 991 086 74 1 488 045 00 Fire Ins for Units Ins Fund 180 092 42 379 334 58 397 674 37 Insurance Bonding 26649 23119 19287 Pensions Ret Systems 182958 169238 352414 Equipments 100900 208829 2891311 Miscellaneous Sou Regional Educ Board 8150000 5750000 5500000 Grad Educ for Negroes 26726638 28853800 27179944 Subscriptions Dues 60350 55000 33000 Freight Express 1192 18743 1200 Total Exp Payments 335878777 214685729 164025661 Outlay Land Bldgs and Imp 12056505 189 443 94 20167493 Total Cost Payments 3 479 352 82 1 957 413 35 1 841 931 54 Number of Employees on Payroll June 30 20 21 18 GENERAL The Southern Regional Education Board was created in 1949 replacing the Regional Council of Education which was incorporated in 1948 The purpose of this Board is to assist States Institutions and Agencies concerned with higher education to advance knowledge and to improve the social and economic level of the region by means of interstate collaboration in the support expansion or establishment of regional services or schools for grad uate professional and technical education958 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Members of the Southern Regional Education Board are ALABAMA The Hon John Patterson Governor of Alabama State Capitol Montgomery Alabama The Honorable Dave Archer State Senator 207 Eustis Avenue S E Box 112 Huntsville Alabama Dr Ralph B Draughon President Alabama Polytechnic Institute Auburn Alabama Mr Fred C Folsom Cullman Alabama Dr Frank A Rose President University of Alabama University Alabama ARKANSAS The Hon Orval E Faubus Governor of Arkansas State Capitol Little Rock Arkansas Dr Virgil W Adkisson Dean The Graduate School University of Arkansas Fayetteville Arkansas Mr L H Autry Burdette Arkansas Dr Lawrence A Davis President Arkansas A M N College Pine Bluff Arkansas The Hon T E Tyler State Representative 814 West Third Street Little Rock Arkansas DELAWARE The Hon J Caleb Boggs Governor of Delaware State Capitol Dover Delaware The Hon Charles C King State Representative 303 West Commerce Street Smyrna Delaware Mr John N McDowell McDowellMitchell Associates Inc 919 Washington Street Wilmington Delaware Dr M A Tarumianz State Psychiatrist Farmhurst Delaware Mr Daniel W Wood Administrative Asst to the Pres University of Delaware Newark Delaware FLORIDA The Hon LeRoy Collins Governor of Florida State Capitol Tallahassee Florida Dr Doak S Campbell President Emeritus of Florida State University 1001 High Road Tallahassee Florida Dr George W Gore Jr President Florida A M College Tallahassee Florida Dr J Wayne Reitz President University of Florida Gainesville FloridaUNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 959 FLORIDAContd The Hon John S Shipp Jr State Representative 1003 6th Street Box 897 Marianna Florida GEORGIA The Hon S Ernest Vandiver Governor of Georgia State Capitol Atlanta Georgia Dr 0 C Aderhold President University of Georgia Athens Georgia The Hon George B Brooks State Representative Crawford Georgia Dr Harmon W Caldwell Chancellor University System of Georgia 244 Washington Street S W Atlanta Georgia The Hon Chappelle Matthews State Representative 116 Shackelford Building Athens Georgia KENTUCKY The Hon A B Chandler Governor of Kentucky State Capitol Frankfort Kentucky The Hon Frank H Bassett Jr State Senator Hopkinsville Kentucky Dr Philip G Davidson President University of Louisville Louisville Kentucky KENTUCKYContd Dr Adron Doran President Morehead State College Morehead Kentucky Dr Robert R Martin Supt of Public Instruction State Department of Education Frankfort Kentucky LOUISIANA The Hon Earl K Long Governor of Louisiana State Capitol Baton Rouge Louisiana Mr Kenneth H Cagle Cagle Chevrolet Company Lake Charles Louisiana The Hon Lether E Frazar Lieutenant Governor of Louisiana State Capitol Baton Rouge Louisiana Dr Ralph W E Jones President Grambling College Grambling Louisiana Gen Troy H Middleton President Louisiana State University Baton Rouge Louisiana MARYLAND The Hon J Millard Tawes Governor of Maryland State Capitol Annapolis Maryland Dr Wilson H Elkins President University of Maryland College Park Maryland960 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE MARYLANDContd Dr Martin D Jenkins President Morgan State College Baltimore Maryland The Hon Mary L Nock State Senator 914 Camden Avenue Salisbury Maryland Miss May Russell President St Marys Seminary Jr College St Marys City Maryland MISSISSIPPI The Hon James P Coleman Governor of Mississippi State Capitol Jackson Mississippi The Hon Joseph N Bailey Jr State Representative Coffeeville Mississippi Mr Dale Davidson 1703 Poplar Street Jackson Mississippi Dr Ben F Hilbun President Mississippi State College State College Miss Dr J D Williams Chancellor University of Mississippi University Mississippi NORTH CAROLINA The Hon Luther H Hodges Governor of North Carolina State Capitol Raleigh North Carolina Dr Charles F Carroll State Superintendent Department of Public Instruction Raleigh North Carolina NORTH CAROLINAContd The Hon W Lunsford Crew State Senator Roanoke Rapids North Carolina Dr Alfonso Elder President North Carolina College at Durham Durham North Carolina Dr J Harris Purks Director State Board of Higher Education 144 Education Building Raleigh North Carolina OKLAHOMA The Hon J Howard Edmondson Governor of Oklahoma Box 3367 Oklahoma City 5 Oklahoma Dr G L Harrison President Langston University Langston Oklahoma Dr Charles C Mason Superintendent of Schools Tulsa Oklahoma The Hon LeRoy McClendon State Senator Idabel Oklahoma Dr Oliver S Willham President Oklahoma State College Stillwater Oklahoma SOUTH CAROLINA The Hon Ernest F Hollings Jr Governor of South Carolina Hampton Office Building Columbia South Carolina Dr Marshall W Brown President Presbyterian College Clinton South Carolina 961 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE SOUTH CAROLINAContd TEXASContd The Hon Edward C Cushman Jr State Representative P 0 Box 270 Aiken South Carolina Dr Neill W Macaulay 12 Clement Road Columbia South Carolina Dr Robert L Sumwalt President University of South Carolina Columbia South Carolina TENNESSEE The Hon Buford Ellington Governor of Tennessee State Capitol Nashville Tennessee Mr Edward J Boling Director Budget and Program Coordination Division of Finance Admin State Capitol Nashville Tennessee Dr Quill E Cope President Middle Tennessee State College Murfreesboro Tennessee Dr Andrew D Holt President University of Tennessee Knoxville Tennessee The Hon Ottis J Knippers State Senator Lawrenceburg Tennessee TEXAS The Hon Price Daniel Governor of Texas State Capitol Austin Texas The Hon Waggoner Carr Speaker State House of Represent 801 Lubbock Natl Bank Building Lubbock Texas Dr E B Evans President Prairie View A M College Prairie View Texas Dr Ralph T Green Director Commission on Higher Education The State Office Building 201 East 14th Street Capitol Station Box 2202 Austin 11 Texas Dr M T Harrington Chancellor Agric Mechanical College System College Station Texas VIRGINIA The Hon J Lindsay Almond Jr Governor of Virginia State Capitol Richmond Virginia The Hon Lloyd C Bird State Senator 303 South Sixth Street Richmond Virginia Dr Robert P Daniel President Virginia State College Petersburg Virginia The Hon Albertis S Harrison Jr Attorney General of Virginia State Library Building Richmond Virginia Dr Walter S Newman President Virginia Polytechnic Institute Blacksburg Virginia962 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE WEST VIRGINIA WEST VIRGINIAContd The Hon Cecil H Underwood Dr R Virgil Rohrbough Governor of West Virginia State Supt of Free Schools State Capitol State Capitol Building Charleston 5 West Virginia Charleston 5 West Virginia The Hon Walter A Holden Dj Elvig j president State Senator Wegt n University Salem West Virginia Morgantown West Virginia Mr Joseph C Jefferds Jr President Jefferds Moore Incorporated P 0 Box 4398 Charleston West Virginia In the fiscal year ended June 30 1959 8150000 was paid by the Regents of the University System to the Southern Regional Board of which 2000000 was for administrative expense 4000000 for twenty medical students at Meharry Medical College 1350000 for nine students in veterinary medicine at Tuskegee Institute and 800000 for mental health program Payments to the Board for the students are not considered as scholarships but are to relieve the respective students of outofstate fees in those cases where the State is without facilities in a given field Expenditures by the Regents of the University System in the fiscal year ended June 30 1959 for graduate education for Negroes amounted to 26726638 A list of these payments is on file in the office of the State Auditor showing the name and address of the student the college or univer sity attended college degree and amount of the expenditure for each student The Graduate Education for Negroes activity was begun in the fiscal year ended June 301944 and expenditures for this program since its beginning through June 30 1959 amounted to 202241055 distributed by years as follows Fiscal Year Ended June 30 1944 104400 Fiscal Year Ended June 30 1945 325451 Fiscal Year Ended June 30 1946 2500000 Fiscal Year Ended June 30 1947 2633105 Fiscal Year Ended June 30 1948 3110503 Fiscal Year Ended June 30 1949 4742877 Fiscal Year Ended June 30 1950 6172817 Fiscal Year Ended June 30 1951 8843032 Fiscal Year Ended June 30 1952 12071824963 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Fiscal Year Ended June 30 1953 14748718 Fiscal Year Ended June 30 1954 17612077 Fiscal Year Ended June 30 1955 20821790 Fiscal Year Ended June 30 1956 25794079 Fiscal Year Ended June 30 1957 27179944 Fiscal Year Ended June 30 1958 28853800 Fiscal Year Ended June 30 1959 26726638 Total202241055 Rent payments to the University System Building Authority represents rents paid by the Regents on buildings being erected and to be erected at the various units of the University System by the Building Authority and leased to the University System by the Authority In the year ended June 30 1959 47891459 was collected from units of the University System for fire insurance premiums and 3053023 interest was earned on funds invested From the amount collected and the balance of 85349384 on hand at the beginning of the period 65892813 was paid for insurance premiums and 2970911 paid to the Albany State College and 90000 to the University of Georgia Coastal Plain Experiment Station Division for fire loss during the year The net excess of disbursements over receipts decreased the 85349384 balance in the Insurance Fund at the beginning of the fiscal year to 67340142 on June 30 1959 This Insurance Fund has been set up as provided for in resolution adopted by the Board of Regents on May 121954 as follows Upon the recommendation of the Committee on Finance and Business Operations with motion properly made and variously seconded the following resolution was unanimously adopted by the Board of Regents WHEREAS the Board of Regents of the University System of Georgia under the Constitution and laws of Georgia is charged with the management and control of the University System of Georgia and all of its institutions and WHEREAS the value of the physical plant of the University System has constantly increased and many new buildings and facilities have been added at the various institutions and WHEREAS under contract with the University System Building Auth ority those buildings and facilities constructed by said Authority and leased by the Board of Regents must be protected by insurance against loss or damage to the full extent of the value thereof and964 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE WHEREAS under the laws of Georgia all other buildings are required to be protected against loss or damage by insurance to the extent of 50 of the value thereof and WHEREAS the Board of Regents has determined that is in the best interests of the University System to establish the insurance and hazard reserve fund to meet the requirements imposed by law or agreement with the University System Building Authority and also to provide additional pro tection whether by establishment of reserves or the carrying of insurance on these buildings and facilities which are not required by law or contract as aforesaid to be protected to the extent of the full value thereof BE IT THEREFORE AND IT IS HEREBY RESOLVED as follows 1 There is hereby created and designated a separate fund to be known as the Regents Insurance and Hazard Reserve Fund 2 Said Regents Insurance and Hazard Reserve Fund shall be held by Regents of the University System of Georgia in Trust and shall be used by it for the following purposes only To provide the protection against loss of or damage to those various buildings facilities and their physical contents which are owned operated leased or held in Trust by Board of Regents of the University System of Georgia or Regents of the University System of Georgia whether such pro tection be by the investment and retention of same as a reserve for such pur pose or by the payment therefrom of the cost of premiums on any insurance which the Regents are required or may determine to carry There shall first be paid into such Fund in each fiscal year an amount of not less than 1400 per thousand dollars of sound valuation of all buildings facilities and their contents owned operated leased or held in Trust by the Board of Regents or Regents of the University System of Georgia provided however the total sum paid into the Fund in each said fiscal year shall always be equal to or greater than the sum necessary to pay the premiums on insur ance required to be carried either by law or by contract with the University System Building Authority 4 There shall be paid from said Fund in each year those premiums required to be paid by law or by contract with the University System Building Auth ority965 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 5 Said Fund may be invested and reinvested in direct obligations of the United States Government obligations unconditionally guaranteed by the United States Government direct obligations of the State of Georgia or direct obligations of any political subdivision of the State of Georgia and all income and increments from such investments shall become a part of such Fund 6 Should at any time the value of the total assets in said Fund other than those sums in said Fund representing amounts due to be paid on premiums required by law or by contract with the University System Building Author ity exceed 5000 per thousand dollars of sound valuation of all buildings facilities and their contents not covered by insurance then and in that event the amount to be paid into said Fund in each fiscal year while such condition exists may be reduced to such amount as may be required to pay only those insurance premiums coming due in said year which are required to be paid either by law or by contract with the University System Building Authority Withdrawals from said Fund shall be made only to pay premiums for investment or reinvestment or to reimburse the Regents for loss or damage not otherwise reimbursed The amount of withdrawal for reimbursement of any loss or damage shall not exceed the amount which when added to any proceeds of insurance received by the Regents on account of such loss or damage shall equal the replacement cost of the damaged or destroyed build ing facility or contents thereof Any withdrawal for the reimbursement of loss or damage shall be made only upon order of the Board of Regents Outlay payments for buildings and improvements in the year ended June 30 1959 were 14570895 for plans surveys and soil testing of which 2514390 was reimbursed to the Regents Office by the University System Building Authority as projects for construction were approved Membership of the Board of Regents of the University System of Georgia is as follows District Regent Address State at Large Mrs Wm T Healey803 Healey Building Atlanta Ga Jan 1 1953Jan 1 1960 State at Large Allen WoodallPres Radio Station WDAK Columbus Ga Feb 13 1957Jan 1 1964966 District UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE Regent Address State at Large Freeman StricklandFirst National Bank Atlanta Ga Jan 1 1953Jan 1 1960 State at Large Quimby Melton JrGriffin Daily News Griffin Ga Feb 14 1956Jan 1 1960 State at Large Carey WilliamsGreensboro Ga Jan 1 1955Jan 1 1962 First Everett WilliamsCollege Pharmacy Statesboro Ga Jan 13 1955Jan 1 1962 Second John I SpoonerSeldom Rest Farms Donalsonville Ga Jan 1 1954Jan 1 1961 Third Howard H CallawayPine Mountain Ga Jan 1 1958Jan 1 1965 Fourth Robert O ArnoldP 0 Box 191 Covington Ga Jan 1 1956Jan 1 1963 Fifth David F Rice1175 W Conway Rd N W Atlanta Ga Jan 1 1954Jan 1 1961 Sixth Linton D Baggs JrPresident Bibb Transit CoMacon Ga July 8 1957Jan 1 1964 Seventh Ernest L WrightPresident Darlington School Box 353 Rome Ga Feb 6 1959Jan 1 1966 Eighth James D GouldGould Motor Co Brunswick Ga Feb 13 1957Jan 1 1964 Ninth Morris M Bryan JrPresident The Jefferson Mills Jefferson Ga Feb 8 1959Jan 1 1966 Tenth W Roscoe ColemanFleming Ins Realty Co Augusta Ga Jan 1 1958Jan 1 1965967 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE OFFICERS OF THE BOARD OF REGENTS Chairman Robert O Arnold ViceChairman Freeman Strickland Chancellor Harmon W Caldwell Assistant to the Chancellor John E Sims Executive Secretary L R Seibert Treasurer James A Blissit Director of Plant and Business Operations J H Dewberry On leave L R Seibert is bonded as Executive Secretary of the Board of Regents of the University System of Georgia in the amount of 10000000 Bond is written by the Peerless Insurance Company dated June 29 1959 effective from May 22 1959 and covers faithful performance of the duties of the office of Executive Secretary James A Blissit is bonded for 10000000 as Treasurer of the Board of Regents of the University System of Georgia with the Peerless Insurance Company Bond is dated June 29 1959 effective from May 22 1959 and covers faithful performance of duties On file and presented for examination is schedule bond covering all employees of the University System for 10000000 each Bond is written by the Peerless Insurance Company dated July 1 1958 248173 effective from July 1 1958 and coverage is under Insuring Agreement 1Employee Dishonesty Coverage Form B 10000000 on each Employee Rider 2 provides It is agreed that such coverage as is afforded under Agreement 1 Employee Dishonesty Coverage is extended to include loss caused through the failure of any such Employee to faithfully perform his duties Books and records of the Regents Office have been well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and sup ported by proper voucher Appreciation is expressed to the officials and staff of the Regents Office for the cooperation and assistance given the State Auditors office during this examination and throughout the year968 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1959 Balance Available For Insurance UNITS July 1 1958 University of Georgia 20433313 Georgia Experiment StationGriff in 14 564 63 Ga Coastal Plains Exp StationTifton 1004333 4H Club CenterDublin 16039 Southwest Branch Exp StationPlains 448 28 Southwest Branch Exp StationMidville 70113 Northwest Branch Exp StationCalhoun 49211 Americus Nursery Branch Exp Station 16146 Rock Eagle 4H Center 5 20a 66 George Institute of Technology 22712316 Georgia State College of Bus Administration 3986909 Georgia State College for WomenMilledgeville 49 83897 Medical College of GeorgiaAugusta 3273470 Augusta CollegeAugusta Abraham Baldwin CollegeTifton 1666913 Georgia Southwestern CollegeAmericus 9 412 22 Middle Georgia CollegeCochran 1106279 North Georgia CollegeDahl one ga 2902120 South Georgia CollegeDouglas 1489272 Georgia Teachers CollegeStatesboro 2493745 Valdosta State College Valdosta 1430746 Eugene Talmadge Mem HospitalAugusta 53 078 30 4H Club CenterWahsagaDahlonega 5612 West Georgia CollegeCarrollton 1341787 Albany State CollegeAlbany 1291218 Fort Valley State CollegeFort Valley 1516745 Savannah State CollegeSavannah 16 83938 Miscel Interest Earned on Investments 3604053 853 493 84UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE ANALYSIS OF INSURANCE FUND BY UNITS YEAR ENDED JUNE 30 1959 969 RECEIPTS PAYMENTS Balance From Units Interest Insurance To Units Available For Earned Premiums For Loss For Ins Insurance In Period Paid Claims June 30 1959 117105 05 164 060 59 157 377 59 8 32618 13 413 24 9 477 57 5 885 97 9 582 36 900 00 5 446 94 1 157 36 2 427 58 1 109 83 326 28 654 75 119 81 391 20 746 21 346 12 333 95 652 23 173 83 110 40 210 59 6127 7 460 80 14 231 48 1 562 02 118 457 38 171 463 87 174 116 67 19 799 72 24 437 59 35 231 22 29 904 00 54 45410 25 288 87 11 795 20 12 662 58 31 867 32 1 558 57 14 239 35 1268078 7 887 20 11 544 64 13 011 69 5 182 40 7 648 37 6 946 25 6 196 80 11 368 82 5 890 77 15 239 60 23 182 96 21 077 84 6 282 40 7 897 52 13 277 60 14 696 00 22 023 03 17 610 42 11 922 40 19 700 99 6 528 87 48 143 92 12 367 46 88 854 76 110 40 210 59 44 07 6 118 40 8 378 79 11 157 48 7 774 26 14 056 75 29 70911 2307942 15 924 75 18 127 31 12 964 89 10 824 00 19 184 38 8 479 00 30 530 23 66 570 76 478 914 59 30 530 23 658 928 13 30 609 11 673 401 42 970 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE 3 g a 02 a H 03 EH IH 03 P3 IV lO w s H o O w 03 5 55 P o Eh 03 H Z W S H O H H O 03 P 15 Q W Q 55 W o us u 10 Is go 13 c OS 5 8 8 8 8 8 8 00 in o o o o o o O Q O g o o o o o in o o co Cf O in w m t h h m o S O Q O O 99 CO Q o 8 CO 00 O S O O O CO 8 c c B r O O Q Q O a Q Q O O CM o co o o o o m t Ifl N O H N ffl h h tji tj in 3 5 R 3 i3 o3 t3 o O B d o M co a 3 S R H CD 0 pi CD a o R o pq V CO n o cm CD CO ft J a X o o woo CUD CD CD R J g 03 03 S g en w R 03 03 5b M 5b CM H o o 0 0 M 03 0 01 p CD M 0 5 R CD S o u s 5 cS g R oi O O 23 OS OS i CD CD 2 oS o o 888 00 o lO 8 8 8 88 OiOWOCOCO lf3 1mCOOOlOCM 888 CO O O CO o t o o o cm o CO CO o CO N N 03 iH it iH W oS 3 W c3 O o CD at H g C5 is W d o S o s o C CD R a g tn rj P I o J o 5 ao SO 2 M S 6J 3 O n cd CD 01 J M O CO ft 3 o n CD Si CD 03 CD S h S3 CD CD OS cm si u W o o3 Z tZ 0 O o 2a g 5 5 15 S o M s o d 3 o OOSfflH CD I 4 R R SS 1 t I j CO cm i cm r cd j O O p 2 H oa 0Og rf O R R QJ 03 JJ 03 RJ O o3 60 h CD971 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE g O lO O CO o t ira of CD iH CO t d o j CO 2 a 3 s t ft W W 1 a a3 2 2 fl SI 51 H CO O ii H Eh 00973 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE 974 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units1216 63494 1 Revenues Retained Grants from U S Government200009850 2 Earnings Development Service 35048175 Total Income Receipts3 567 21519 3 788 923 93 NONINCOME Private Trust Funds 277 940 95 CASH BALANCES JULY 1st Budget Funds 27352228 Private Trust Funds Total411867842 4 1959 378 878 12 101 97151 308 074 30 311 072 84 133 069 18 17 952 77 251 018 72UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE 975 PAYMENTS 1958 1959 EXPENSE Personal Services2 700 675 68 2 933 557 29 Travel 43016257 45792568 Supplies Materials 20262253 20638961 Communication 1961494 1681084 Heat Light Power Water 3508084 3234121 Publications Printing 4504003 2128060 Repairs 1703414 909612 Rents 13637 64965 Insurance 1069373 1384027 Pensions Benefits 1761880 1534885 Equipment 2225049 1833799 Miscellaneous 435420 1166678 Total Expense Payments350528432 373724489 OUTLAYS Lands Improvements Personal Services 1845383 72440 Travel 27000 00 Supplies Materials 5664042 1826008 Publications Printing 23509 450 Repairs 11211959 71927 Rents 14000 00 Insurance 73363 114135 Pensions Benefits 54913 10169 Miscellaneous 2953 2340 Equipment 1321275 265272 Total Outlay Payments 20238397 2362741 Total Cost Payments370766829 376087230 NONCOST Private Trust Funds 25998818 31131610 CASH BALANCES JUNE 30th Budget Funds 13306918 16112081 Private Trust Funds 1795277 1770951 Totals411867842 425101872976 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Available Cash In Bank and in Transit Budget FundsFederal Funds 776200 Budget FundsState and Other 153 358 81 Private Trust and Agency Funds Accounts Receivable U S GovernmentTVA State Dept of Agriculture Camp Wahsega Total Current Assets 161 120 81 58 723 75 219 844 56 4 994 65 512 51 7342 5 580 58 225 425 14 LIABILITIES RESERVES SURPLUS CURRENT LIABILITIES None Reported RESERVES CowTesting 104250 Ga Crop Improvement Association 12953 Visual Aid 160737 Corn Meal Enrichment 1 654 80 State Dept of Agriculture 83749 University of Georgia Foundation 83 59 Seminole County 150 66 Movie Account 7 060 87 Four H Club Projects 4094251 Private Trust and Agency Funds 58 723 75 SURPLUS Unappropriated Surplus Total Liabilities Reserves Surplus 112 233 07 113192 07 225 425 14977 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE SUMMARY FINANCIAL CONDITION The Agricultural Extension Service of the University of Georgia at Athens ended the fiscal year on June 30 1959 with a surplus of 11319207 after providing reserves of 4094251 for Four H Club Park Projects 160737 for Visual Aid Program 165480 for Corn Meal Program Funds 5872375 for Private Trust and Agency Funds and 930464 for funds reserved for other special purposes Assets on this date consisted of 21984456 cash in banks and accounts receivable of 499465 due from the Tennessee Valley Authority 51251 from State Department of Agriculture and 7342 from Camp Wahsega AVAILABLE INCOME AND OPERATING COSTS Federal Grants to the Extension Service in the year ended June 30 1959 were 210197151 allotment of State Appropriation funds by the Regents of the University System was 136500000 and 32195242 was received from Four H Club Projects and other sources making total income receipts for the year 378892393 The 378892393 income together with the 13306918 cash balance at the beginning of the fiscal period made a total of 392199311 available 373724489 of the available funds was expended in the year for budget approved items of expense 2362741 was paid for buildings and improve ments and 16112081 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures of the Agricultural Extension Service for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Administration 10182135 7506513 7285337 Information 12127822 County Extension Work 246852342 126863639 119739886 Home Economics 8493677 Agriculture 41895618 4H Club Work i 14370256 13364027 11645885 Entomology Survey 900004 893814 824330 Consumer Education 19 32973 20 39273 984570 EggMarketing 1094204 1051746 1069596978 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 1958 1957 Dairy Marketing 1689980 1663345 1537298 Cotton Gin Marketing 1010000 963637 926624 Fruit and Vegetable Marketing 13125 337054 336000 Forestry Marketing 1815165 1777672 1081734 Marketing Information and Statistics 936656 792659 406860 Seed Marketing 893762 707526 Economics and Marketing 989638 6871523 6577563 Soil Conservation Service 60000 315492 295500 VisualAid 144662 861019 693173 Corn Meal Enrichment 816993 817644 835081 CowTesting 420377 405630 613428 State Dept of Agriculture 510000 Publications 14759321 12344507 Home Demonstration Agent Work 651757 48 602 667 59 Home Improvement 1450231 1140469 Nutrition 1902177 1838193 Textiles Clothing 1070588 1114865 Food Preservation 717907 687402 Child Development 895428 854577 Home Industries 765011 750871 Health 800840 780895 Negro County Agent Work 18196455 17463804 Negro H D Agent Work 106 316 72 106 62181 Research and Marketing Beef Cattle Sheep 2026299 1598513 Dairying 2873629 3454736 Poultry 3942186 3998229 Swine 1298878 2274390 Agronomy 8400037 7260850 Horticulture 3482331 3067674 Agricultural Engineering 3811468 3666456 Forestry 2378166 2055527 Recreation 860658 837354 Bee Culture 877325 845202 Entomology 920330 826112 Field Service Training 3812497 3667328 PoultryEgg 195534 Rural Development 7014951 2456674 Agronomy Survey 5000 00 IF Youth Exchange 160000 3 471 493 89 3 254 563 46 2 994 619 67 Four H Club Projects 28937841 45310483 32510002 3 760 872 30 3 707 668 29 3 319 719 69979 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE The variation in the number of projects for 1959 is due to the consoli dation of projects by the Federal Government YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services2 933 557 29 2 700 675 68 2 470437 22 Travel Expense 45792568 43016257 43126763 Supplies and Materials 20638961 20262253 16520784 Communications 1681084 1961494 1964605 Heat Lights Power Water 3234121 3508084 2829228 Printing Publicity 2128060 4504003 2814105 Repairs Alterations 909612 1703414 1343175 Rents 64965 13637 29328 Insurance and Bonding 1384027 1069373 1098148 Pensions Payments Soc Sec 15 348 85 17 61880 16149 86 Equipment 1833799 2225049 1895138 IF Youth Exchange 160000 Share and Care 506466 Miscellaneous 500212 435420 277488 Total Expense Payments3 737 244 89 3 505 284 32 320557470 OUTLAY Personal Services 72440 1845383 1734905 Travel Expense 27000 30852 Supplies and Materials 1826008 5664042 1022976 Communications 18 00 Repairs 71927 11211959 7876246 Insurance and Bonding 114135 73363 15147 Equipment 265272 1321275 715315 Printing and Publicity 450 23509 6563 Rents 14000 Social Security 10169 54913 1028 Miscellaneous 2340 2953 9667 Total Outlay Payments 2362741 20238397 11414499 Total Cost Payments3 760 872 30 3707 668 29 3 319719 69 Number of Employees on Payroll June 30 834 833 818980 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIAATHENS AGRICULTURAL EXTENSION SERVICE PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Agricultural Extension Service at the close of the fiscal year on June 301959 amounted to 5872375 consisting of the following accounts US Income Tax Withholdings 2545020 Social Security Withholdings 407003 State Retirement 1149401 Federal Retirement 1770951 5872375 FOUR H CLUB PARK PROJECTS At June 30 1959 the Agricultural Extension Service had three Four H Club Projects viz Rock Eagle Project in Putnam County the Negro Four H Club Camp in Laurens County and Camp Wahsega in Lumpkin County In addition to these projects the Agricultural Extension Service has an in ternational farm youth exchange program and a share and care program During the winter months the Army uses Camp Wahsega as a training center paying an annual rental therefor at the rate of 25000 per month In the summer months the camp is used by the Four H Clubs GENERAL In the period covered by this report expenditures amounting to 18186185 were made by the various counties of the State as County Offset payments and 93403605 NonOffset items directly to employees in Agri cultural Extension Service and were shown on the books as receipts and payments for the fiscal year ended June 30 1959 for accounting purposes These funds were not received or disbursed by the Comptroller of the Uni versity and therefore have not been included in this report Books and records of the Agricultural Extension Service are kept in the office of the Comptroller of the University of Georgia Athens Georgia and were found in excellent condition All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia981 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS AGRICULTURAL EXTENSION SERVICE All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper vouchers Appreciation is expressed to the officials and staff of the Agricultural Extension Service for the cooperation and assistance given the State Auditors office during this examination and throughout he year983 UNIVERSITY SYSTEM GEORGIA EXPERIMENT STATION EXPERIMENT984 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 38229000 Revenues Retained Grants from U S Government 86558593 Donations 2576557 Earnings Development Services 15461341 Total Income Receipts1 428 254 91 1 NONINCOME Private Trust Funds 18 206 65 CASH BALANCES JULY 1st Budget Funds 11693063 Private Trust Funds 100000 Totals156439219 1 1959 467 025 00 907 322 39 497 208 980 00 03 79 622 824 82 27 389 14 114 823 1 700 03 00 766 736 99985 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT PAYMENTS 1958 1959 EXPENSE Personal Services 99547051 110597726 Travel 2795139 2588449 Supplies Materials 15395030 194507 19 Communication 858941 894347 Heat Light Power Water 1641580 16434 07 Publications Printing 362561 541938 Repairs 1622771 1709512 Rents 1545462 1484327 Insurance 1110359 1142501 Pensions Benefits 1543368 1928332 Equipment 11304127 10094137 Miscellaneous 53755 553 80 Total Expense Payments137780144 152130775 OUTLAYS Lands Improvements Personal Services 678777 7 705 22 TraveL 8oo 15 06 Supplies Materials 4367158 948770 Repairs 106600 2317688 Rents 13272 00 Contracts 00 800 00 Equipment 901 00 2142622 NONCOST Private Trust Funds 1750665 2868914 CASH BALANCES JUNE 30th Budget Funds 11482303 15372902 Private Trust Funds 170000 40000 Totals156439219 176673699 Note Includes Southern Piedmont Experiment Station at Watkinsville986 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash in Banks 15412902 Accounts Receivable 596207 16009109 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES For Restricted Funds 5862567 For Plant Funds Fund Balance 66 755 02 For Escrow Funds 40000 SURPLUS Budget Funds 12578069 34 310 40 160 091 09 Note Cash Assets reported on hand at June 30 1959 and not included in Balance Sheet above 41 Bales of Cotton 20 414 lbs sold in August 1959 f or 6 532 48987 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT SUMMARY FINANCIAL CONDITION The Georgia Experiment Station at Experiment Georgia ended the fiscal year on June 30 1959 with a surplus of 3431040 after providing reserves of 40000 for funds held in escrow 6675502 for plant additions and improvements and 5862567 for Commercial Fund Projects Also on June 30 1959 the Station was holding fortyone 41 bales of cotton with an estimated valuation of 653248 which are not reflected in the above surplus This cotton was stored in a fertilizer barn until it was sold in August 1959 AVAILABLE INCOME AND OPERATING COSTS Income receipts in the fiscal year ended June 30 1959 were 162282482 of which 46377500 was State aid 90732200 from U S Government grants 3949703 donations for research and 20898079 earnings from sales rents and other sources and 325000 transfer from the University of Georgia The 162282482 income together with the cash balance of 11482303 on hand at the beginning of the fiscal year made a total of 173764785 available 152130775 of the available funds was expended in the year for current operating expenses 6261108 was paid for new buildings and improvements and 15372902 remained on hand June 30 1959 the end of the fiscal year988 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 Administration 8144275 7282586 7458493 Plant 12679999 10931183 10903679 Library 1247547 1175414 815409 Research 136320062 123647068 117645021 Total Cost Payments 158391883 143036251 136822602 BY OBJECT Personal Services 110597726 99547051 93022706 Travel Expense 2588449 2795139 2587096 Supplies Materials 19450719 15395030 16751657 Communication 894347 858941 701954 Heat Lights Water 1643407 1641580 1681306 Printing Publicity 541938 362561 610448 Repairs 1709512 1622771 2322236 Rents 1484327 1545462 774474 Insurance Bonding 1142501 1110359 1068566 Pensions Soc Sec 1928332 1543368 2552983 Equipment 10094137 11304127 9251553 Miscellaneous 55380 53755 62633 Total Expense Payments1 521 307 75 1 377 801 44 1 313 87612 OUTLAY Land Bldgs Improvements 4118486 5166007 5265392 Equipment 2142622 90100 169598 Total Cost Payments 1 583 918 83 1 430 362 51 1 368 226 02 Number of Employees on Payroll June 30 194 201 195989 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia The Georgia Experiment Station is operated in cooperation with and under the supervision of the Division of Experiment Stations of the U S Department of Agriculture for the purpose of agricultural research The Station uses purchase orders of the State Purchasing Department for purchases made from State funds but does not secure purchase orders for expenditures made from Federal funds citing as authority the following ruling United States Department of Agriculture miscellaneous publication No 515 issued March 1943 revised September 1946 Federal Legislation rulings and regulations affecting the State Agri cultural Experiment Stations Section Use of FederalGrant Funds Responsibility of the State Director Page 34 Last Paragraph While the Experiment Stations may take advantage of State con tracts and the services of State officials in the purchase of supplies and equipment from the FederalGrant funds the Solicitor of the Department of Agriculture under date of December 171936 rendered the opinion that It would seem to be obvious that State contract for the purchase of supplies which must necessarily be concerned with and limited in application to expenditures of State funds can have no control over or applicability to expenditures of Federal funds such as all these various funds are by those with whom such funds have been placed in trust for the accomplishment of specified purposes even through such persons may be officers or employees of the State The within report covers the operations of the Station at Experiment Georgia with substations at Blairsville and the project at Eatonton as well as Southern Piedmont Experiment Station Sales Fund990 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Experiment Station were found in excellent condition Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 991 UNIVERSITY SYSTEM COASTALPLAIN EXPERIMENT STATION A TIFTON 992 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 48211238 40742400 Revenues Retained Earnings Development Services 19867626 19721008 Donations 3008046 3072744 Total Income Receipts 71159710 63536152 NONINCOME Private Trust Funds 3996735 2831371 CASH BALANCES JULY 1st Budget Funds 75 303 99 198410 94 Private Trust Funds 1671092 1775726 Total 84357936 87984343 PAYMENTS EXPENSE Personal Services 32834959 38257169 TravelJJi 635370 666443 Supplies MaterialsT 9233720 11424456 CommunicationA 517836 607393 Heat Light Power Watery 1232750 1475375 Publications Printing 190359 132576 Repairs 14 63627 11 028 96 Rents 755163 745285 Insurance 799105 795693 Pensions Benefits 889535 1033670 Equipment 47 784 32 40 81757 Miscellaneous 689203 8 004 78 Total Expense Payments 54020059 61123191 OUTLAYS Lands Improvements Personal Services 774568 1338702 Supplies Materials 1831025 2145372 Communication 5689 00 Repairs 32 911 36 Heat Light Power Water 12314 4624 Rents 3840 00 Contracts 1048531 00 Miscellaneous 967 00 Equipment 11 52022 18 397 52 NONCOST Private Trust Funds 3892101 4461687 CASH BALANCES JUNE 30th Budget Funds 19841094 13634469 Private Trust Funds 17 757 26 1 45410 Totalf 84357936 87984343993 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANK Budget Funds 13634469 Agency FundsGreenwood Farm 145410 13779879 ACCOUNTS RECEIVABLE Restricted Funds U S Army 96383 13876262 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES Restricted Funds Allied Dye and Chemical Corp 250000 America Cyanamid Co 750 00 Animal Husbandry Funds 47500 California Chemical Spray Co 50000 Calumite Corp 1 336 03 Commercial Solvents Co 1 927 37 Department of Agriculture 3 81879 E I Dupont de Nemours and Co 6 40000 Escambia Chemical Co 721656 Georgia Highway Dept 166248 Georgia Vet Med Asso and Aux 2536 Georgia Poultry Asso 16110 Minerals and Chemicals Corp 2 500 00 Minn Mining and Chem Corp 50000 Shell Chemical Corp 247920 Southern Golf Asso 100000 Southern Nitrogen Co 200 00 Southern Turf Nurseries 42089 Spencer Chemical 30000 Tennessee Corp 1 423 60 Tidewater Station 47391 U S Golf Assoc et al 6 316 33 U S Army 1 679 59 U S Rubber Co 99330 U S Steel Corp 371850 Upjohn Co 7i 50000 4927801 Plant Funds Agency Funds Greenwood Farms 43 662 93 1 454 10 94 395 04994 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS SURPLUS Budget Funds for Operations 44 367 58 138 762 62 SUMMARY FINANCIAL CONDITION The Georgia Coastal Plain Experiment Station at Tifton ended the fiscal year on June 30 1959 with a surplus of 4436758 after providing reserves of 145410 for private trust and agency funds held on this date 4927801 for funds donated for restricted purposes and 4366293 for plant improvement funds AVAILABLE INCOME AND OPERATING COSTS Transfers to the Station in the year ended June 30 1959 were 37142400 from the University of Georgia and 3600000 from the State Department of Agriculture under terms of contracts for diagnosis of animal diseases and animal poisoning In addition to the funds received through transfers 3072744 was received in gifts and grants 659637 for sales and service for plant improvements and 19061371 earnings from sales and services making total receipts for the year 63536152 The 63536152 income receipts and the 19841094 cash balance at the beginning of the fiscal year made a total of 83377246 funds available 61123191 of the available funds was expended for the general operat ing expenses of the Station in the year 8619586 was paid for improve ments to the plant and 13634469 remained on hand June 30 1959 the end of the fiscal period under review COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the following statement995 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30 BY ACTIVITY 1959 Administration and General 5363841 PlantOperations 4924524 PlantImprovements 86195 86 Library 808178 Agricultural Engineering 16 55354 Agronomy 44 216 57 Animal Husbandry 12321946 Testing 1449800 Animal Pathology 7117213 Agriculture 332052 Agric and Plant Pathology 1172146 Dairy 2526651 Entomology 6 16567 Farm Forage and Pasture 1334888 Grass Breeding 1829767 Highway Turf Horticulture 6150357 Range Grazing 1861097 Shade Tobacco 30112 63 Soils 1833201 Tidewater 405326 Tobacco 1662263 Turf 325100 Total Cost Payments 69742777 1958 50 397 40 48 989 03 48 289 56 10 299 21 16 998 75 34 779 33 109 436 11 60 996 46 3 149 85 12 281 81 26 310 77 5 703 91 9 546 80 20 477 85 4700 45 980 96 18 565 38 29 322 95 16 140 46 2 968 10 14 244 66 3 563 80 1957 43 802 40 35 475 50 150 442 36 7 384 12 15 900 06 25 158 30 95 102 00 48 851 99 3 027 31 9 483 10 30 492 50 5 106 62 11 775 25 8 493 14 23 553 36 1 188 25 49 742 04 14 962 52 30 79117 17 605 66 2 515 90 15 669 35 3 779 10 588 490 15 650 30200 BY OBJECT EXPENSE Personal Services 38257169 Travel Expense 6 664 43 Supplies Materials 11424456 Communication 6 073 93 Heat Lights Power Water 1475375 Printing Publicity 132576 Repairs 1102896 Rents 745285 Insurance Bonding 795693 Pensions Ret Systems 1033670 Equipment 4081757 Miscellaneous 800478 Total Expense Payments 61123191 328 349 59 6 353 70 92 337 20 5 178 36 12 327 50 1 903 59 14 636 27 7 551 63 7 991 05 8 895 35 47 784 32 6 892 03 293 042 45 7 068 22 99 246 66 5 020 21 10 004 65 1 144 56 9 108 26 7 988 34 7 819 79 12 450 67 41 942 93 5 022 90 54020059 49985964 996 UNIVERSITY SYSTEM OF GEORGIA GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON OUTLAY Land Buildings Improvements and Equipment 8619586 4828956 15044236 Total Cost Payments 69742777 58849015 65030200 Number of Employees on Payroll June 30 93 89 82 GENERAL The Georgia Coastal Plain Experiment Station serves the southern part of the State in experimental work on plants suitable for farms in the section development of new projects for use of farm and range land in analysis of soils in study of plant diseases and in working for elimination and control of disease as well as work on breeding cattle and grazing fa cilities working in conjunction with the U S Department of Agriculture in these activities All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond date will be found in report filed covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year997 UNIVERSITY SYSTEM ALBANY STATE COLLEGE ALBANYUNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 36760000 Revenues Retained Earnings Educational Services 22881281 Grants Counties and Cities 2609338 Insurance Recoveries 146 612 77 Donations Transfer from Public Trust Funds Total Income Receipts 769118 96 NONINCOME Public Trust Funds Gifts Contributions 0 Investments 290670 Income on Investments 192 60 Transfer to Budget Funds 00 Private Trust Funds 3966620 CASH BALANCES JULY 1st Budget Funds 5003948 Public Trust Funds 1033057 Private Trust Funds 1683117 Totals 88908568 1959 672 831 00 278 436 24 25 376 89 00 565 51 8 328 79 985 538 43 12 800 00 00 00 8 328 79 50 48619 157 22617 8 328 79 13 80118 1 219 851 97 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY 999 PAYMENTS 1958 1959 EXPENSE Personal Services 40985570 45425746 Travel 487453 481399 Supplies Materials 8317611 7703530 Communication 633244 698511 Heat Light Power Water 3219499 3155967 Publications Printing 530501 537337 Repairs 517228 477617 Rents 100263 172517 Insurance 865513 875660 Pensions Benefits 838558 875840 Equipment 1205870 1605823 Miscellaneous 677291 715796 Total Expense Payments 58378601 62725743 OUTLAY Lands Improvements Personal Services 1509722 2119318 Supplies Materials 535827 691668 Publications Printing 50175 2700 Repairs1 00 236092 Travel 00 796 Contracts 3246931 35672301 Miscellaneous 00 3423 Equipment 2471971 4737323 Total Outlay Payments 7814626 43463621 Total Cost Payments 66193227 106189364 NONCOST Public Trust Funds Investments 404132 237700 Expense Objects of Trust 105976 00 Private Trust Funds 4269619 5146936 CASH BALANCES JUNE 30th Budget Funds 15722617 8087096 Public Trust Funds 832879 1042300 Private Trust Funds 1380118 1281801 Totals 88908568 1219851971000 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Gash Educational and General Auxiliary Enterprises Public Trust Funds Private Trust and Agency Funds ACCOUNTS RECEIVABLE Educational and General Student LoansFor Plant Funds 16000 05 Veterans Administration 2 654 66 Tuition and Fees 92310 Dougherty County Board of Education and Other 10 57518 Auxiliary Enterprises Board and Rent INVESTMENTS Public Trust Funds Student Loans 60 37427 20 496 69 10 423 00 12 818 01 10411197 30 152 99 3 385 35 33 538 34 2 377 00 140 027 31 Notes Store inventory of 9 538 91 is not included in above assets Athletic Scholarships Prior Periods are not included in above assets Educational and General 470843 Auxiliary Enterprises L 387 65 Agency Funds 969 71 Total 7065791001 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES For Purchase Orders Outstanding Educational and General For Unearned Income Educational and General 1018518 Auxiliary Enterprises 3 400 00 For Plant Improvements Educational and General For Capital Replacements Auxiliary Enterprises Public Trust Funds Private Trust and Agency Funds SURPLUS For Operations Educational and General Auxiliary Enterprises Total 3 369 85 3 64375 7 01H 6 1 167 97 13 585 18 59 990 50 21 909 49 12 800 00 12 818 01 8 15 813 76 5 071 20 122 271 15 10 742 56 140 027 311002 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Albany State College Colored at Albany Georgia ended the fiscal year on June 30 1959 with a surplus of 1581376 in its educational and general fund after providing the necessary reserve of 453782 for accounts payable and purchase orders outstanding and reserving 1018518 for unearned income and 5999050 for plant improvements AUXILIARY ENTERPRISES A deficit of 507120 for operations was shown in the auxiliary enter prises accounts at June 30 1959 after providing reserves of 364375 for accounts payable and purchase orders outstanding 340000 for unearned income and 2190949 for capital replacements OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operat ing expenses amounted to 84031546 and was provided by allotment of 67283100 made to the College by the Regents of the University System 16648446 from fees rents and other sources and 100000 transfer from the auxiliary enterprises account The 84031546 income provided and the 14766710 cash balance on hand at the beginning of the period made a total of 98798256 available with which to meet educational and general costs in the year 49297208 of the available funds was expended for educational and general operating expenses 43463621 was paid for additions and im provements and 6037427 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from operation of the auxiliary enterprises in the year was 14622297 of which 9581482 was from dining halls 3884230 from dormitory rents 766499 from laundry 123450 post office box rentals and 266636 from book store and snack bar1003 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY From the 14622297 received 100000 was transferred to the edu cational and general fund for plant additions and improvements leaving net income of 14522297 The 14522297 net income and the 955907 cash balance on hand at the beginning of the fiscal year made a total of 15478204 available 13428535 of the available funds was expended in the year for current operating expenses of the auxiliary enterprises leaving 2049669 cash balance on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 12100932 11625955 Plant Operation 6010333 5823755 Library 2398943 2009025 Instruction 26259181 22980493 Summer School 2493056 2505094 StoresWarehouse 347 63 Total Educ and Gen Operations 492 972 08 449 443 22 Plant ImprovementOutlay 434 636 21 78146 26 Total Educ and Gen Cost 92760829 52758948 AUXILIARY ENTERPRISES Dormitories 4097155 3951969 DiningHall 7852475 8015097 Bookstore 317847 358732 SnackBar 467622 499094 Post Office 98538 64366 Laundry 594898 545021 Total Auxiliary Enterprises 134 285 35 134 342 79 Total Cost Payments106189364 66193227 105 458 99 49 965 11 19 369 10 220 79011 20 920 72 416 504 03 167 268 88 583 772 91 35 197 29 63 290 00 4 153 49 5 377 84 1 015 65 4 624 08 113 658 35 697 431 26 1004 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 Personal Services 45425746 40985570 37929805 Travel Expense 481399 487453 483605 Supplies Materials 7703530 8317611 6380562 Communication 698511 633244 560863 Heat Lights Water 3155967 3219499 2677982 Printing Publicity 537337 530501 429623 Repairs Alterations 477617 517228 451239 Rents 172517 100263 41695 Insurance Bonding 875660 865513 816469 Pensions 875840 838558 1207651 Equipment 1605823 1205870 1299224 Miscellaneous 715796 677291 737520 627 25743 58378601 530 16238 Buildings and Improvements 387 262 98 53 426 55 132 67173 Equipment 4737323 2471971 3459715 106189364 66193227 69743126 Number of Employees on Payroll June30 83 84 79 AVERAGE STUDENT ENROLLMENT Fall Quarter 625 517 529 Winter Quarter 609 523 525 Spring Quarter 576 520 504 Average Regular Quarter 603 520 520 Summer School 308 354 360 COST PAYMENTS Regular Term Fall Winter Spring Quarters Expense 60232687 55873507 50924166 Outlay 43463621 7814626 16726888 103696308 63688133 67651054 Summer School Cost Payments 24 930 56 25 050 94 20 92072 106189364 66193227 69743126 ANNUAL STUDENT PER CAPITA COST Regular Term Fall Winter Spring Quarters Expense Outlay 99888 720 79 1 074 49 150 28 979 31 321 67 171967 122477 1300981005 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY PUBLIC TRUST FUNDS In the year ended June 30 1958 the Student Loan Fund was closed into the Educational and General Fund of the College as follows Cash Balance in Loan Fund 832879 Student Loans 1962438 Total 2795317 This transfer of the Loan Fund to the Educational and General Fund was authorized by the Board of Regents as shown in the following excerpts from minutes of the meeting of the Board of Regents held June 11 1958 The Committee on Finance and Business Operations reported further that in a letter dated May 6 1958 President William H Dennis Jr of the Albany State College requested authority to use funds derived from the sale of sand and the sale of a part of the Sand Hill Property for the development of the Physical Education Field The Committee reported further that the Board of Regents at its meet ing on February 12 1958 received a report from Attorney Eugene Cook that the Sand Hill Property was not a trust fund and that the funds from the sale of the sand and land could not be used as a loan fund for students at the Albany State College Therefore upon motion properly made variously seconded and unani mously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize the funds derived from the sale of a part of the Sand Hill Property to be used for the development of the Physi cal Education Field at the Albany State College In the period under review 362433 principal amount due on these loans was collected and 78061 interest and these amounts were credited to Educational and General Plant Fund Accounts and there remained a balance of 1600005 on loans made from proceeds of sand sales to be cred ited to Educational and General Account as collected In the year ended June 30 1959 1143200 was received from the U S Government and 136800 from Alumni and others for Student Loan Fund of which 237700 was loaned to students in the period under review and 1042300 remained on hand in the Public Trust Fund Account on June 30 19591006 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1959 amounted to 1281801 and these accounts are further detailed in the unit report GENERAL On June 30 1959 706579 was still due from the Athletic Scholarships from previous periods and this is shown as a footnote on the Balance Sheet These accounts were to have been settled by athletic scholarships but the athletic funds have not been sufficient to date to warrant the granting of such scholarships As has been pointed out in previous reports the officials granting credit beyond the ability to pay should be held personally re sponsible for the collection of these accounts All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1007 UNIVERSITY SYSTEM FORT VALLEY STATE COLLEGE FT VALLEY1008 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS 1968 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 65171715 Transfers from Public Trust Funds 2 58971 Revenues Retained Grants U S Government 3223600 Grants Counties and Cities 6093313 Donations 63200 Earnings Educational Services 35497866 Total Income Receipts110308665 NONINCOME Public Trust Funds Income on Investments 2 589 71 Transfers to Budget Funds 2 58971 Investments 889 05 Private Trust Funds 8972635 CASH BALANCES JULY 1st Budget Funds 16712643 Public Trust Funds 932839 Private Trust Funds 2050899 Totals139066586 1959 693 098 81 2 776 93 32 236 00 56 016 66 1 200 00 389 685 87 1175 014 27 2 776 93 2 776 93 926 83 92 541 22 51 342 39 2 096 24 25 804 09 1 347 725 04UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY 1009 PAYMENTS 1958 EXPENSE Personal Services 73511595 Travel 12 697 48 Supplies Materials 16439132 Communication 7 231 42 Heat Light Power Water 2334001 Publications Printing 518461 Repairs 8 626 03 Rents 334246 Insurance 17 70819 Pensions Benefits 1309724 Equipment 3734837 Miscellaneous 9 298 84 Total Expense Payments 1037 381 92 OUTLAY Lands Improvements Personal Services 3 544 43 Travel 110 37 Supplies Materials 1688411 Heat Light Power Water 800 Printing 9391 Repairs 4125145 Insurance 15 99 Contracts 7835933 Miscellaneous 8000 Equipment 4114118 Rents NONCOST Public Trust Funds Investments 8121 20 Private Trust Funds 84 431 25 CASH BALANCES JUNE 30th Budget Funds 5134239 Public Trust Funds 209624 Private Trust Funds 25 80409 Totals139066586 1959 755 276 05 10 349 52 145 186 59 7 854 50 21 130 38 6 707 83 7 005 49 3 799 99 17 994 84 14 370 80 16 781 87 9 71919 1 016 177 05 13 594 48 2662 13 757 05 00 110 40 43 314 63 00 926 83 00 24 068 58 35200 00 85 377 52 114 029 02 3 023 07 32 967 79 1 347 725 041010 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY CURRENT BALANCE SHEET JUNE 30 1959 Educational Auxiliary and Enter ASSETS Totals General prises CASH ASSETS Available Cash Educational and General 4556347 4556347 Plant Funds 2998029 2998029 Auxiliary Enterprises 3848526 3848526 Private Trust and Agency Funds 32 971 98 32 971 98 Public Trust Funds 302307 302307 15002407 11153881 3848526 ACCOUNTS RECEIVABLE Peach County Board of Education 30 216 89 30 216 89 Student Accounts 283020 61550 221470 Other 134513 129495 5018 3439222 3212734 226488 PUBLIC TRUST FUNDS Investments 6932539 6932539 Total Current Assets 25374168 21299154 4075014 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 813217 654274 158943 Social Security 2nd Quarter 1959 5 38718 5 38718 Purchase Orders Outstanding 13 908 22 9 57029 4 337 93 2742757 2150021 592736 RESERVES For Plant Improvements 2998029 2998029 For Private Trust and Agency Funds 32 971 98 32 971 98 For Public Trust Funds 7234846 7234846 For Unearned Income 2493318 1837298 656020 For Scholarships Endowment Income Balance 31653 31653 For Restricted Funds 367643 367643 16422687 15766667 6560201011 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS Contd SURPLUS JUNE 30 1959 Budget Funds for Operations Educational and General Auxiliary Enterprises Totals Educational Auxiliary and Enter General prises 33 824 66 33 824 66 28 262 58 62 087 24 28 262 58 33 824 66 28 262 58 Note Auxiliary Enterprises Duplex Rental due Board of Regents in the amount of 4 86400 and Replacement Reserve 37 619 58 reported as due the Plant Fund are not included in the above Balance Sheet Also a reported stock inventory of books and snack bar supplies on June 30 1959 in the amount of 7 422 31 is not included1012 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Fort Valley State College Colored at Fort Valley ended the fiscal year June 30 1959 with a surplus of 3382466 in its educational and gen eral fund after providing the necessary reserve of 2150021 to cover ac counts payable and purchase orders outstanding and reserving 1837298 for unearned income 399296 for restricted funds and 2998029 for plant additions and improvements AUXILIARY ENTERPRISES There was a surplus of 2826258 in the auxiliary enterprises accounts at the College on June 30 1959 after making provision for liquidation of 592736 in accounts payable and purchase orders outstanding reserving 656020 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the Regents in the year ended June 30 1959 were 59900000 for operations and 6600000 for plant funds a total of 66500000 In addition to the allotments by the Regents 14761419 was received in tuition fees and farm income 3223600 from the U S Government MorrellNelson Fund Grant 1686707 from the State Department of Education 5601666 from the Peach County Board of Education 3000000 transfer from the Auxiliary Enterprises account 1123174 from the University of Georgia for Research and 397693 from other sources making total income receipts for the year 96294259 The 96294259 income and the 4500709 cash balance at the begin ning of the period made 100794968 funds available with which to meet educational and general costs in the year 83718216 of the available funds was expended for educational and general operating expenses in the year 9522376 was paid for buildings improvements and equipment and 7554376 remained on hand June 30 1959 the end of the fiscal year1013 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from auxiliary enterprises in the year were 24207168 of which 14276829 was from dining halls 6400117 from dormitory rents 1603354 from laundry and 1926868 from book store rents and other sources From the 24207168 received 3000000 was transferred to the Edu cational and General Plant Fund Account leaving net income receipts of 21207168 The 21207168 net receipts plus the 633530 cash balance at the beginning of the fiscal year made a total of 21840698 available with which to meet operating expenses of the auxiliary enterprises in the period under review 17899489 was expended for current operating expenses of the auxiliary enterprises and 92683 was paid for equity in Davison Hall and 3848526 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 11205301 10898758 10514449 Student Welfare 1899957 2119430 1860594 Plant Maintenance 11834951 11973498 8244298 Plant Improvements 9522376 18059972 10529839 Library 5449236 5434149 3762476 Instruction 50299821 47369073 40507271 Farm Instruction 1319010 2862865 2542161 Research 976490 1205973 1030018 Services Related to Instruction 7 334 50 8 523 30 6182 01 Total Educational and General 932 405 92 1007 760 48 796 093071014 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30 BY ACTIVITY Contd 1958 1958 1957 AUXILIARY ENTERPRISES Dormitories 5116893 6337310 6998547 DiningHall 10896918 12909778 13876670 Housing Duplex and Faculty 1 38313 3 211 77 4 92515 Laundry 1147529 912488 899219 Book Store and Snack Bar 692519 630268 722396 Total Auxiliary Enterprises 179 921 72 211110 21 229 893 47 Total Cost Payments111232764 121887069 102598654 BY OBJECT EXPENSE Personal Services 75527605 73511595 63944932 Travel Expense 1034952 1269748 1034181 Supplies Materials 14518659 16439132 15120099 Communications 785450 723142 656506 Heat Light Water 2113038 2334001 2214342 Printing Publicity 670783 518461 489614 Repairs and Alterations 700549 862603 637125 Rents 379999 334246 262921 Insurance and Bonding 1799484 1770819 1588930 PensionsRegular and Social Sec 14 370 80 13 097 24 18 562 47 Equipment 1678187 3734837 3338686 Miscellaneous 971919 929884 839952 Total Expense Payments101617705 103738192 91983535 OUTLAY Land Bldgs and Improvements 7208201 14034759 8260009 Equipment 2406858 4114118 2355110 Total Cost Payments111232764 121887069 102598654 Number of Employees on Payroll June 30 Regular 126 120 111 Labor 58 61 60 184 181 1711015 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30 1959 1958 1957 Average Enrollment Fall Quarter 795 793 776 Winter Quarter 764 764 743 Spring Quarter 744 718 720 Average Regular Term 768 758 746 Summer School Average 405 365 446 Cost Payments Regular Term Fall Winter Spring Quarters Expense 96943311 99798055 87744603 Outlay 9615059 18148877 10615119 Total CostPaymentsReg Terml 06558370 1179 469 32 983 597 22 Cost PaymentsSummer School 4674394 3940137 4238932 Total Cost Payments1112 327 64 1 218 870 69 1025986 54 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 126229 131660 117620 Outlay 12519 23943 14229 138748 155603 131849 PUBLIC TRUST FUNDS Public Trust Funds of the College at June 30 1959 amounted to 17234846 and consisted of the following assets Cash on hand and in banks 302307 Investments Stocks 1202646 U S Bonds 4010000 Student Notes 4500 EquityDavison 525970 University System Bldg Auth Bonds 1189423 6932539 72 348 461016 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY In the previous fiscal year ended June 30 1958 Public Trust Fund income in the amount of 258971 was transferred to the Educational and General Fund to be used for scholarships under authority of resolution adopted by the Board of Regents GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1017 UNIVERSITY SYSTEM SAVANNAH STATE COLLEGE SAVANNAH 1018 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 63661479 66407400 Revenues Retained Donations 177500 00 Earnings Educational Services 30778865 36293170 Total Income Receipts 94617844 102700570 NONINCOME Private Trust Funds 64 30510 91370 28 CASH BALANCES JULY 1st Budget Funds 2707969 3475242 Private Trust Funds 29 890 67 31369 28 Totals106745390 118449768UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH 1019 PAYMENTS 1958 1959 EXPENSE Personal Services 61947960 64411808 Travel 971278 1084094 Supplies Materials 14171136 13202778 Communication 904445 897637 Heat Light Power Water 1328618 1387414 Publications Printing 770695 698782 Repairs 880793 889762 Rents 293992 734965 Insurance 1234854 1252700 Pensions Benefits 1144356 1172578 Equipment 2289321 2300561 Miscellaneous 1497748 1610684 Total Expense Payments 87435196 89643763 OUTLAYS Lands Improvements Personal Services 719991 1134535 Supplies Materials 952883 1480022 Printing 2833 Repairs 1035715 39930 Contracts 2040195 1496256 Equipment 1666591 1462997 Rents 32229 Miscellaneous 300 NONCOST Private Trust Funds 6282649 9230583 CASH BALANCES JUNE 30th Budget Funds 3475242 10882947 Private Trust Funds 3136928 3043373 Totals106745390 1184497681020 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANK Educational and General 11594630 Auxiliary Enterprises 711683 Private Trust and Agency Funds 3520911 14403858 ACCOUNTS RECEIVABLE Educational and General 2663104 Unauthorized charges on Expense Accounts 17708 Auxiliary Enterprises 1368498 4049310 DEPOSIT EDUCATIONAL AND GENERAL National Air Lines 42500 INVENTORY Auxiliary Enterprises Store 1683902 20179570UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET 1021 JUNE 30 1959 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General 3 40614 Social Security Employer Contr 4 841 35 Auxiliary Enterprises 4597 95 RESERVES Unearned Income Educational and General 15 60118 Auxiliary Enterprise 2 40312 Inventory Store Contr 1683902 Plant Improvement Fund 4815917 Private Trust and Agency Funds 35 20911 SURPLUS For Operations Educational and General 7117158 Auxiliary Enterprises Unauthorized Charges on Expense Account Alexis FelixToll Charge Dean Elmer JMileage excess 6jf per mile Harrison MadelineTour Charge Convention Jackson PrinceToll Charge Payne Wm KToll Charges 12 845 44 118 211 432 92 70 738 66 201 795 70 300 150 58 760 50 1540 177 08 1022 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL At the close of the fiscal year on June 30 1959 the Savannah State College Colored at Savannah had a surplus of 7117158 in educational and general funds after providing the necessary reserve of 824749 to cover outstanding accounts payable and reserving 1560118 for unearned income and 4815917 for plant improvements AUXILIARY ENTERPRISES There was a deficit of 43292 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1959 after reserving 459795 for liquidation of outstanding accounts payable 240312 for unearned in come and 1683902 for stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year was 61100000 for operations and 4870000 for plant improvements 14331517 was received in tuition and fees 437400 from the University of Georgia Division of General Extension 198400 from the University System Building Authority 20150 from sale of old building 827419 transfer from the Auxiliary Enterprises and 5561012 from vocational education and other sources making total income receipts for the year 87345898 The 87345898 receipts and the beginning balance of 5525113 in the account at the beginning of the year made 92871011 net funds available with which to meet educational and general operating expenses 75627279 of the available funds was used for the current operating expenses of educational and general activities at the College 5649102 was paid for land buildings and improvements and 11594630 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of the Auxiliary Enterprises in the year was 16182091 of which 10358072 was from dining halls 36962911023 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH from dormitories 886706 from laundry 1165040 from College Inn operations and 75982 from Faculty Cottage rents The 16182091 income receipts were reduced 827419 by dormitory fund transfers to Plant Fund leaving a net of 15354672 available for operation of the Auxiliary Enterprises The 15354672 net receipts less 2049871 overdraft in the account at the beginning of the fiscal year left 13304801 available with which to meet operating costs of the Auxiliary Enterprises in the year 14016484 was expended for cost of operating the Auxiliary Enterprises in the year which exhausted the 13304801 available funds and left an overdraft in the account of 711683 at the end of the year on June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 12327326 11222241 11488579 Student Welfare 2221911 2838517 2680768 PlantOperations 10353144 11214959 10304861 PlantImprovements 5649102 6415375 6536324 Library 3578873 3277107 3210271 Instruction 46409262 43320014 40559456 Extension 647567 813222 567213 Research 89196 103751 107790 Total Educational and General 81276381 79205186 75455262 AUXILIARY ENTERPRISES Dormitories 2974734 3244076 3067311 DiningHalls 9174279 9268789 9937702 Faculty Cottages 81527 209354 184380 College Center 913294 974852 909437 Laundry 872650 948314 989365 Total Auxiliary Enterprises 140164 84 146 453 85 150 881 95 Total Cost Payments 95292865 93850571 905434571024 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services 64411808 Travel Expense 1084094 Supplies Materials 132027 78 Communication 8976 37 Heat Light Power Water 1387414 Printing Publicity 6987 82 Repairs 889762 Rents 734965 Insurance Bonding 1252700 PensionsRetirement Systems 11 725 78 Equipment 2300561 Miscellaneous 16106 84 Total Expense Payments 896 437 63 OUTLAY Land Bldgs Improvements and Equipments 5649102 Total Cost Payments 95292865 Number of Employees on Payroll June 30 142 Average Enrollment Regular Term 842 Summer School 435 Area Trade School Regular 28 Summer 24 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 82935551 Outlay 5649102 885 846 53 Cost PaymentsSummer School 6708212 Total Cost Payments 95292865 619 479 60 9712 78 141 711 36 9 044 45 13 286 18 7 706 95 8 807 93 2 939 92 12 348 54 11 443 56 22 893 21 14 977 48 64 153 75 137 778 497 815 558 10 64153 75 879 711 85 58 793 86 585 721 15 10 250 39 147 811 59 8 393 28 15 75714 7 923 72 4 276 74 2 061 88 10 627 07 18 573 03 16 396 88 12 278 46 87435196 84007133 65 363 24 93850571 90543457 141 967 479 790 658 09 65 363 24 856 021 33 49 413 24 93850571 905434571025 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT Contd Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 1959 984 98 6709 1958 1 048 27 8246 1957 817 64 6759 1 052 07 1130 73 885 23 Note There was an error in reporting Average Enrollment for the year ended June 30 1958 resulting in an error in calculating annual student per capita cost PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the year on June 30 1959 amounted to 3520911 and these accounts are de tailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in re port to be filed covering audit of the Regents Central Office Books and records of the Savannah State College were found in excellent condition All receipts disclosed by examination have been accounted for and ex penditures for the period under review were supported by proper voucher except 17708 illegal charges on expense account vouchers since the State law provides the total expense that can be paid in connection with the operation of a motor vehicle is the 6j per mile as follows Alexis FelixToll Charge 300 Dean Elmer JMileage in excess of 6j per mile allowed by law 15058 Harrison Madeline Tour Charge Convention 7601026 UNIVERSITY SYSTEM OF GEORGIA SAVANNAH STATE COLLEGE SAVANNAH Jackson PrinceToll Charge 50 Payne Wm KToll Charge 1540 Total 17708 The above charges totaling 17708 are shown as accounts receivable in the Balance Sheet at June 30 1959 and refunds should be made to the Col lege and deposited in the Educational and General Fund account Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year 1027 UNIVERSITY SYSTEM GEORGIA SOUTHWESTERN COLLEGE AMERICUS1028 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 16669235 20462121 Revenues Retained Earnings Educational Services 17423926 19056604 Total Income Receipts 34093161 39518725 NONINCOME Public Trust Funds Gifts for Principal 00 438300 Income on Investments 1162 53 1 03417 Investments 849061 529582 Private Trust Funds 2898660 3760517 CASH BALANCES JULY 1st Budget Funds 4814783 3999948 Public Trust Funds 258108 621234 Private Trust Funds 446121 772342 Totals 43476147 49744065UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS 1029 PAYMENTS 1958 1959 EXPENSE Personal Services 18710890 21050819 Travel 163499 153503 Supplies Materials 6859482 6230074 Communication 326984 295986 Heat Light Power Water 1967349 1930128 Publications Printing 213762 153564 Repairs 399614 367104 Rents 52375 90950 Insurance 594338 614160 Indemnities 84250 00 Pensions Benefits 392997 461062 Equipment 1029945 601858 Miscellaneous 91691 125844 Total Expense Payments 30887176 32075052 OUTLAYS Lands Improvements Personal Services 139840 784180 Supplies Materials 107237 1945624 Repairs 1487128 948485 Equipment 2286615 782647 Other Outlay 00 14735 Total Outlay Payments 4020820 4475671 Total Cost Payments 34907996 36550723 NONCOST Public Trust Funds ExpenseObjects of Trust 3200 00 Investments 598988 593599 Private Trust Funds 2572439 4112232 CASH BALANCES JUNE 30th Budget Funds 3999948 6967950 Public Trust Funds 621234 1098934 Private Trust Funds 772342 420627 Totals 43476147 497440651030 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANK Educational and General 2608929 Plant Funds In Educational and General 22 932 89 Auxiliary Enterprises 20 657 32 Public Trust 1098934 Private Trust Funds 420627 ACCOUNTS RECEIVABLE Educational and General 410 87 Auxiliary Enterprises 1 65578 INVESTMENTS Public Trust FundsU S Bonds 2800000 Public Trust FundsStudent Loans 31 713 66 Total Current Assets 84 87511 2066 65 59 713 66 146 655 42 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General 785 74 Auxiliary Enterprises 3 82541 RESERVES For Public Trust Funds 7070300 For Private Trust and Agency Funds 4 20627 For Plant Funds 2293289 For Plant Funds Due from Aux Enterp 826082 For Unearned Income Educational and General 608303 For Unearned IncomeAux Enterp 245500 8 53803 SURPLUS JUNE 30 1959 Educational and General 1963139 Auxiliary Enterprises 7 77187 4 61115 114 64101 27 403 26 146 65542 Note Dining Hall Inventory reported in the amount of 2 830 76 and Campus Store Inventory 10 960 86 total 13 791 62 are not included in the above Balance Sheet1031 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southwestern College at Americus ended the fiscal year on June 30 1959 with a surplus of 1963139 in its educational and general fund after providing the necessary reserve of 78574 for accounts payable and purchase orders outstanding and reserving 608303 for unearned in come and 2293289 for plant additions and improvements AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1959 was 777187 after providing reserve of 382541 for liquidation of outstanding accounts pay able and purchases and reserving 245500 for unearned income and 826082 for amount due Plant Funds OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Regents in the year ended June 30 1959 was 20480000 In addition to the funds provided through allotment 5188117 was re ceived from tuition fees and rents and 770294 transfer from the auxiliary enterprises account making total receipts in the year 26438411 for edu cational and general purposes The 26438411 income and the 2756750 cash balance on hand at the beginning of the period made total funds available 29195161 with which to meet educational and general operating expenses 19817272 of the available funds was expended for the current expenses of educational and general activities at the College 4475671 was paid for plant additions and improvements and 4902218 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Auxiliary Enterprises income from earnings in the year was 13868487 from which 17879 excess dormitory rents were transferred to the office of1032 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS the Board of Regents and general fund account for 13080314 770294 was transferred to the educational and plant improvements leaving net income of The 13080314 income and the 1243198 cash balance at the begin ning of the year made a total of 14323512 funds available for operation of the auxiliary enterprises at the College in the year ended June 30 1959 12257780 of the available funds was expended for cost of operating the auxiliary enterprises in the year and 2065732 remained on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration 42 420 86 PlantMaintenance 31 635 94 PlantImprovements 4475671 Library 808578 Instruction 113 536 90 Student Welfare 249324 46 23704 32 920 97 40 208 20 7 337 93 94 724 21 2 77619 44 515 58 29 354 67 77 076 37 6 630 63 87 048 42 1 363 56 Total Educational and General 24292943 22420454 24598923 AUXILIARY ENTERPRISES Dining Hall 7963117 Dormitories 3665429 Campus Store 407071 ApartmentsDwellings 2221 63 Total Auxiliary Enterprises 12257780 Total Cost Payments 365 507 23 83 473 58 35 447 95 3 822 45 2 131 44 58 949 57 32 664 39 3 368 22 2 340 97 124 875 42 97 323 15 34907996 343312381033 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services 21050819 18710890 16892099 Travel Expense 153503 163499 215108 Supplies Materials 6230074 6859482 4802588 Communication 295986 326984 233335 Heat Light Water 1930128 1967349 1458743 Printing Publicity 153564 213762 140425 Repairs and Alterations 367104 399614 303080 Rents 90950 136625 54545 Insurance and Bonding 614160 594338 603005 PensionsSocial Security 461062 392997 663127 Equipment 601858 1029945 1171753 Miscellaneous 125844 91691 85793 Total Expense Payments 32075052 30887176 26623601 OUTLAY Buildings Improvements 3693024 1734205 6469247 Equipment 782647 2286615 1238390 Total Outlay Payments 4475671 4020820 7707637 Total Cost Payments 36550723 34907996 34331238 Number of Employees on Payroll June30 58 57 55 Average Enrollment Fall Quarter 471 402 373 Winter Quarter 416 404 384 Spring Quarter 368 378 356 Average Enrollment 418 375 371 Summer School 100 59 49 1034 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30 1959 1958 1957 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 31865052 30726176 26578601 Outlay 4475671 4020820 7707637 36340723 34746996 34286238 SummerSchool 210000 161000 45000 36550723 34907996 34331238 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 76232 77788 71641 Outlay 10708 10179 20775 86940 87967 92416 PUBLIC TRUST FUNDS On June 30 1959 the College held 7070300 for Student Loan Funds consisting of 2800000 invested in bonds 3171366 in student notes and 1098934 cash in bank PRIVATE TRUST FUNDS Private Trust Funds on deposit in bank at the close of the year on June 30 1959 amounted to 420627 and these accounts are detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Records were in excellent condition Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this ex amination and throughout the year1035 UNIVERSITY SYSTEM AUGUSTA COLLEGE AUGUSTA 1036 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained GrantsCounties Cities Interest Earned Earnings From Services Total Income Receipts NONINCOME Private Trust Funds Totals PAYMENTS EXPENSE Personal Services Travel Supplies Materials C ommuni cation Heat Light Water Power Printing Publications Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments OUTLAY Repairs Equipment NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Private Trust Funds Totals 1959 00 128 000 00 00 457 500 00 00 12 710 62 00 76181 55 00 67439217 00 27 647 89 00 702 040 06 00 141 159 87 2 116 93 14 145 59 1 604 71 1 806 36 1 006 42 75094 2196 66 1 55857 3 406 55 5 084 07 2169 77 00 17261312 40000 2430 78 14 645 04 498 948 27 13 002 85 00 70204006UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA CURRENT BALANCE SHEET JUNE 30 1959 1037 ASSETS Cash in Bank U S Securities Accounts ReceivableEduc and General Parking Fee Charged in ErrorB D Jervey 51 95112 460 000 00 100 00 1 90 101 90 512 053 02 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES Unearned Income Educational and General 8 91189 Auxiliary Enterprises 72984 Plant Fund Balance Agency Funds SURPLUS Budget Funds for Operations Educational and General Auxiliary Enterprises 542598 620 74 9 641 73 467379 84 13 002 85 14 683 79 1 298 09 6 046 72 490 02442 15 981 512 053 021038 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA SUMMARY INTRODUCTION This report covers an examination of the accounts of the Augusta College Augusta for the ten months period ended June 30 1959 The Board of Regents of the University System of Georgia authorized the establishment of this junior college under the provisions of the Junior College Act of 1958 Georgia Laws 1958 pages 4757 and excerpts from minutes of the Board with reference thereto are quoted as follows June 11 1958 The Committee on Education reported further that the members of this Committee met with the members of the County Board of Education of Richmond County and others on June 2 and June 3 1958 that those present representing the Board of Regents were Regents Howard H Callaway and Everett Williams Chairman Robert O Arnold Chancellor Harmon W Caldwell Mr James A Blissit Mr J H Dewberry and Mr L R Siebert The Committee reported further that the Regents Committee delivered to the Chairman of the County Board of Education and others a report of the condition of the buildings at the Junior College of Augusta This report was prepared by Messrs J H Dewberry H Eugene Williams George B Taylor and James M Lazenby A copy of this report is on file in the office of the Board of Regents This report pointed out that it would be necessary for the Augusta authorities to expend 45750000 for the rehabilitation of buildings at the Junior College The Committee on Education reported further that there was a detailed discussion of all matters pertaining to the Junior College of Augusta becoming a unit of the University System The Committee further reported that the County Board of Education had submitted to Chancellor Caldwell a letter dated June 7 1958 together with a resolution adopted by the County Board of Education on Richmond County on June 6 1958 agreeing to pay the 45750000 in two equal installments onehalf on the 30th day of August 1958 and the other half in August 1959 and that this sum shall be used to rehabilitate the buildings at the Junior College in Augusta in accordance with this report Therefore upon the recommendation of the Committee on Education the Committee on Buildings and Grounds and the Committee on Finance and Business Operations with motion properly made variously seconded and unanimously adopted it was1039 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize the acceptance of the Junior College of Augusta and the establishment of it as a Junior College in Augusta to be operated as a unit of the University System effective September 1 1958 on the condition that the County Board of Eudcation of Richmond County will carry out the terms of the resolution adopted by the County Board on June 6 1958 A copy of this resolution is on file in the office of the Board of Regents RESOLVED FURTHER That the Board of Regents of the Univer sity System of Georgia shall and it does hereby agree to the resolution adopted by the County Board of Education of Richmond County Georgia on June 6 1958 relative to the payment of the 45750000 RESOLVED FURTHER That the Board of Regents of the Univer sity System of Georgia shall and it does hereby convey an expression of appreciation to Mr W R Loflin President of the Richmond County Board of Education and Mr Roy E Rollins Superintendent of Richmond County Schools for the enjoyable dinner breakfast and luncheon spon sored by the Richmond County Board of Education The Board also wishes to thank the other individuals and organizations of Augusta for the many courtesies shown the members of the Committee and the mem bers of the staff of the office of the Board of Regents on their recent visit to Augusta Upon motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents shall and it does hereby accept the Junior College of Augusta from the Richmond County Board of Education and establish it as a unit of the University System of Georgia subject to the conditions herein set forth RESOLVED FURTHER That the Board of Regents is willing to accept from the Richmond County Board of Education a conveyance of lands that have been deeded to the Richmond County Board of Educa tion by the United States of America acting by and through the Depart ment of Health Education and Welfare and its Regional Director Mr L F Carson The original deed from the United States Government is dated February 6 1957 and conveys 3821 acres of land A second deed from the United States Government to the Richmond County Board of Education is dated September 20 1957 and conveys 338 acres of land with two buildings thereon On February 3 1958 the United States Government gave to the Richmond County Board of Education a deed1040 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA that is an amendment to the deed of February 6 1957 This third and amended deed increases the amount of land conveyed from 3821 acres to 3963 acres exclusive of the acreage covered by the deed of September 20 1957 RESOLVED FURTHER That the Board of Regents does hereby assent to the conditions contained in the aforesaid deeds from the United States of America to the Richmond County Board of Education and agrees to be bound by such conditions RESOLVED FURTHER That the Board of Regents accepts the Junior College of Augusta as a unit of the University System on the following conditions 1 That the Department of Health Education and Welfare of the United States will make available to the Board of Regents the remaining tract of 15 acres of the Augusta Arsenal property that lies adjacent to the property now used by the Junior College of Augusta but which was not conveyed to the Richmond County Board of Education 2 That the Richmond County Board of Education will make available 45750000 for the rehabilitation of buildings on the property received by the Richmond County Board of Education from the United States and on the 15acre tract for which the Board of Regents is making application RESOLVED FURTHER That if the conditions set forth in the preceding paragraph are met the Board of Regents agrees to accept and operate the Junior College of Augusta as a unit of the University System on the same basis on which other units are operated to provide funds for the operation of the College as an accredited State educational institution and to provide funds for the care and proper maintenance of the physical properties of the institution FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Augusta College Augusta ended the ten months period on June 30 1959 with a surplus of 1468379 in educational and general funds after pro viding the necessary reserve of 542598 to cover outstanding accounts payable and reserving 891189 for unearned income 46737984 for plant improvements and 1300285 for private trust and agency funds held on this date1041 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1959 was 129809 after making provision for liquidation of 62074 accounts payable and reserving 72984 for un earned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet educational and general operating expenses in the ten months period ended June 30 1959 was 66692309 of which 12800000 was provided by allotment made to the College by the Board of Regents 45750000 from the Richmond County Board of Education for plant improvements 6466247 from tuition and fees 405000 from rentals and 1271062 income on investments of Plant Funds 16779271 of the available funds was expended for educational and general operating expenses 283078 was paid for improvements and equip ment and 49629960 remained on hand June 30 1959 the end of the period covered by this report OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net Sales of the College Center Book Store in the period under review were 680908 and 66000 was received from rentals making total income receipts of 746908 Of this amount 482041 was expended for operating expenses of the Auxiliary Enterprises leaving a balance of 264867 on hand June 30 1959 COMPARISON OF OPERATING COSTS Since the College had been operated for only ten months at June 30 1959 no comparative statements are made However costs are distributed by activity below together with average enrollment and student per capita cost Administration 2240504 General 896L07 Student Welfare 66204 PlantOperations 2202901 PlantImprovements 2830781042 UNIVERSITY SYSTEM OF GEORGIA AUGUSTA COLLEGE AUGUSTA Library 865077 Instruction 10508478 Total Educational and General 17062349 Auxiliary Enterprises 482041 Total Cost Payments 17544390 Number of Employees on Payroll June 30 38 Average Student Enrollment Pall Quarter 429 Winter Quarter 423 Spring Quarter 393 Average Enrollment 415 Average Student Per Capita Cost Fall Winter Spring Quarters Educational and General 41114 Auxiliary Enterprises 11 61 Total 42275 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher except the payment in error of 190 car storage on expense account of B D Jervey which is to be refunded Under State law mileage allowance of six cents per mile covers all expense of opera ting automobiles used for travel by State officials and employees Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the period under review1043 UNIVERSITY SYSTEM MIDDLE GEORGIA COLLEGE COCHRAN1044 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 165 000 00 Revenues Retained Earnings Educational Services 18179354 Total Income Receipts 34679354 40428648 NONINCOME Private Trust Funds 2710362 CASH BALANCES JULY 1st Budget Funds 5744004 Private Trust Funds 528337 Totals 43662057 50663058 1959 189 500 00 214 786 48 34 208 80 57 581 98 10 553 32 PAYMENTS EXPENSE Personal Services 20975623 23125573 Travel 230433 251502 Supplies Materials 8515935 10250932 Communication 179964 213963 Heat Light Power Water 694949 730396 Publications Printing 102075 266986 Repairs 948003 221912 Insurance 739021 731110 Pensions and Benefits 310416 4935 91 Equipment 1896595 3228587 Miscellaneous 721 46 1043 01 Total Expense Payments 34665160 NONCOST Private Trust Funds 21 833 67 CASH BALANCES JUNE 30th Budget Funds 5758198 Private Trust Funds 10 553 32 Totals 43662057 50663058 396 188 53 36 557 94 65 679 93 8 204 181045 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANK Educational and General Regular Funds 1601785 Plant Funds 3668433 Auxiliary Enterprises 12 97775 Private Trust and Agency Funds 1107344 7675337 ACCOUNTS RECEIVABLE Educational and General 13300 Auxiliary Enterprises 18200 31500 TotalAssets 7706837 LIABILITIES RESERVES SURPLUS LIABILITIES Social SecurityEmployer Contribution for June 1959 Approx 80822 RESERVES For Plant Improvements 36 68433 For Private Trust and Agency Funds 1107344 4775777 SURPLUS JUNE 30 1959 Educational and General 1534263 Auxiliary Enterprises 1315975 2850238 7706837 Note Other Assets not included above BookCampus Store InventoryJune 30 1959 2149405 Emergency Warehouse Inventory 460500 26 09905104G UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Middle Georgia College at Cochran ended the fiscal year on June 30 1959 with a surplus of 1534263 in educational and general funds after reserving 3668433 for plant improvements 80822 for accounts payable and 1107344 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation of the auxiliary enterprises at the College at the close of the year on June 30 1959 was 1315975 and no outstanding accounts payable or other liabilities were reported OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 25800701 and was provided by 18950000 allot ment made to the College by the Regents together with earnings of 5518951 from fees 174850 from transcripts fines and breakage 209300 from other sources and 947600 transfer from the Auxiliary Enterprises account The 25800701 income and the 3736199 cash balance at the beginning of the period made a total of 29536900 funds available with which to meet educational and general costs in the year 24266682 of the available funds was expended for educational and general operating expenses in the period under review and 5270218 re mained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from the Auxiliary Enterprises in the year ended June 30 1959 was 15575547 of which 4718231 was from dormitory rents 9910508 from dining halls and 946808 net from the book store and cam pus store sales From the 15575547 received 947600 was transferred to the educational and general plant funds accounts leaving net income of 14627947 for Auxiliary Enterprises1047 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN This net income of 14627947 together with the cash balance of 21999 at the beginning of the year made a total of 16649946 funds available with which to meet operating costs of the Auxiliary Enterprises 15352171 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1959 of 1297775 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 5248521 4600799 4513468 PlantMaintenance 3669274 4304621 3097458 PlantImprovements 3379390 3113408 4634430 Library 740993 725413 754323 Instruction 11228504 9610391 8488469 Total Educ and General 24266682 22354632 21488148 AUXILIARY ENTERPRISES Dormitories 4184604 3689536 3198614 DiningHalls 10309968 8028641 6625891 BookCampus Store 857599 592351 446444 Total Auxiliary Enterprises 15352171 12310528 10270949 Total Cost Payments 39618853 34665160 317590971048 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 Personal Services 23125573 20975623 19214708 Travel Expense 251502 230433 204677 Supplies Materials 10250932 8515935 7517019 Communication Services 213963 179964 174897 Lights 730396 694949 657397 Printing and Publicity 266986 102075 282911 Repairs and Alterations 221912 948003 751703 Rents 146 25 Insurance and Bonding 731110 739021 670245 Pensions Social Security 493591 310416 678879 Equipment 3228587 1896595 1510736 Miscellaneous 104301 72146 81300 Total Cost Payments 39618853 34665160 31759097 Number of Employees on Payroll June 30 Regular 40 43 41 Labor 15 12 8 55 55 49 Average Enrollment Fall Quarter 485 420 411 Winter Quarter 450 400 373 Spring Quarter 415 380 353 Average EnrollmentReg Term 450 400 379 Annual Student Per Capita Cost 88042 86663 83797 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Books and records of the Middle Georgia College were found in excellent condition and appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year1049 UNIVERSITY SYSTEM COLUMBUS COLLEGE COLUMBUS1050 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 00 Earnings From Services Total Income Receipts 00 NONINCOME Private Trust Funds 00 00 PAYMENTS EXPENSE Personal Services 00 Travel Supplies Materials Communication Heat Lights Power Water Printing Publications Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Cost Payments 00 NONCOST Private Trust Funds 00 CASH BALANCES JUNE 30th Budget Funds 00 Private Trust Funds 00 00 1959 140 000 00 38 326 98 178 326 98 20 941 34 199 268 32 103 362 88 1 458 69 8 739 02 1 655 51 3 581 22 1 926 61 2863 1 093 75 1900 2 322 50 17 951 08 905 75 143 044 64 17 112 35 35 282 34 3 828 99 199 268 321051 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Educational and General 3208619 Auxiliary Enterprises 319615 Agency Funds 7 249 24 Other Assets Auxiliary Enterprises Store Inventory1 42 531 58 1 336 62 LIABILITIES RESERVES SURPLUS 43 868 20 CASH LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General 143 43 Auxiliary Enterprises 439 26 RESERVES For Unearned Income 527000 For Inventories 1 336 62 For Private Trust or Agency Fund 7 249 24 SURPLUS For Operations Educational and General 26 67276 Auxiliary Enterprises 2756 89 582 69 13 855 86 29 429 65 43 868 201052 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS SUMMARY INTRODUCTION This report covers an examination of the accounts of the Columbus College Columbus for the fiscal year ended June 30 1959 The Board of Regents of the University System of Georgia authorized the establishment of this junior college under the provisions of the Junior College Act of 1958 Georgia Laws 1958 pages 4757 and excerpts from minutes of the Board with reference thereto are quoted as follows May 14 1958 The Committee on Education reported further that it had received a report from Chancellor Harmon W Caldwell relative to the establishment of a Junior College at Columbus as a unit of the University System Therefore upon motion properly made variously seconded and unani mously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize the establishment of a junior college at Columbus Georgia as a unit of the University System effective September 1 1958 This authorization is subject to the following condi tions 1 That the title to the proposed tract of land consisting of 157 acres is conveyed to the Regents 2 That the contemplated bond issue is passed and adequate funds are made available for buildings 3 That the standards for the establishment of junior colleges are fully complied with FINANCIAL CONDITION EDUCATIONAL AND GENERAL Columbus College Columbus ended the fiscal year on June 30 1959 with a surplus of 2667276 in educational and general funds after providing the necessary reserve of 14343 to cover outstanding accounts payable and reserving 527000 for unearned income and 724924 for private trust and agency funds held on this date1053 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1959 was 275689 after making provision for liquidation of S43926 accounts payable and reserving 133662 for inven tories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the educational and general operating ex penses for the fiscal year ended June 30 1959 was 17142481 of which 14000000 was provided by allotment made to the College by the Board of Regents 3134981 from tuition and fees and 7500 from rents 13933862 of the available funds was expended for educational and general operating expenses and 3208619 remained on hand June 30 1959 the end of the period covered by this report OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the Book Store and Snack Bar in the fiscal year ended June 30 1959 were 690217 and from this amount 370602 was paid for opera ting expenses leaving a balance of 319615 on hand June 30 1959 COMPARISON OF OPERATING COSTS Since the College had been operated by the Board of Regents for only one year at June 30 1959 no comparative statements are made However costs are distributed by activity below together with average enrollment and student per capita cost Administration 3382578 Student Welfare 3 69148 PlantOperations 11790 53 Library 2183221 Instruction 6819862 139 338 62 Auxiliary Enterprises 370602 Total Cost Payments 143044 64 Number of Employees on Payroll June 30 1959 2 1054 UNIVERSITY SYSTEM OF GEORGIA COLUMBUS COLLEGE COLUMBUS Average Student Enrollment Fall Quarter Winter Quarter Spring Quarter Average Enrollment Annual Student Per Capita Cost Fall Winter Spring Quarters Educational and General Auxiliary Enterprises Total 265 246 189 232 60060 1597 616 57 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1055 UNIVERSITY SYSTEM SOUTH GEORGIA COLLEGE DOUGLAS 105G UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 18435162 Revenues Retained Earnings Education Services 192 24206 Total Income Receipts 37659368 NONINCOME Public Trust Funds Gifts Contributions 00 Income on Investments 21 00 Investments 1 238 00 Private Trust Funds 35 810 63 CASH BALANCES JULY 1st Budget Funds 6752883 Public Trust Funds 951 53 Private Trust Funds 483897 486 982 64 1959 225 500 00 220 836 24 446 336 24 I 2 295 00 20 00 1 376 75 57 993 38 60 240 81 780 53 11 106 51 580 149 22 1057 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS PAYMENTS Communication Heat Light Power Water Printing Publications Repairs Rentsr Insurance Pensions Benefits Equipment Miscellaneous 1958 EXPENSE Personal Services 197 Travel 2 Supplies Materials 107 434 78 131 96 945 88 163 25 115 15 482 58 655 38 374 45 864 55 199 87 195 32 668 31 1959 226 575 15 2 15514 92 836 62 2 231 29 7 256 31 2 084 42 2 441 22 437 35 6 876 03 5 660 76 11 379 57 1 736 38 Total Expense Payments 34923148 36167024 OUTLAY Lands Improvements Contracts Equipment 7 38801 27 262 21 38 298 58 00 NONINCOME Public Trust Funds Investments Private Trust Funds 1 430 00 29 543 09 1 545 00 55 077 15 CASH BALANCES JUNE 39th Budget Funds Public Trust Funds Private Trust Funds 60 240 81 780 53 11106 51 106 608 23 2 927 28 14 022 74 486982 64 580 149221058 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Educational and GeneralOperation 3921290 Educational and GeneralPlant Fund 43244 53 Auxiliary Enterprises 2415080 Public Trust Student Loan Fund 2 92728 Private Trust and Agency Funds 1402274 Student Loans Receivable Pub Trust Fund Total Current Assets LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableEducational and General 741 55 Accounts PayableAuxiliary Enterprises 1 595 66 RESERVES For Hospital Equipment E G 366425 For Plant Improvement Funds 43 244 53 For Public Trust Funds 334953 For Private Trust and Agency Funds 14 02274 SURPLUS JUNE 30 1959 For Operations Subject to Budget Approval Educational and General 34 80710 Auxiliary Enterprises 22 55514 123558 25 42225 123 980 50 2 337 21 64 281 05 57 362 24 123 980 50 Note Inventories of supplies reported as on hand June 30 1959 which are not included above as assets are as follows Student Center 652487 Dining Hall 136031 7 885181059 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The South Georgia College at Douglas ended the fiscal year on June 30 1959 with a current educational and general fund surplus of 3480710 after making the necessary provision for liquidation of 74155 in outstanding accounts payable and reserving 4324453 for plant improvements and additions 366425 for hospital equipment and 1402274 for private trust and agency funds held on this date AUXILIARY ENTERPRISES There was a surplus of 2255514 in the accounts of the auxiliary enter prises at the end of the year on June 30 1959 after providing reserve of 159566 for liquidation of outstanding accounts payable PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1959 amounted to 334953 of which 292728 was cash in banks and 42225 invested in student loans In the year ended June 30 1959 2000 interest was earned on student notes and 137675 student notes collected 10000 donation was received from the Kiwanis Club and 219500 was received from the National De fense Loan Fund which with the cash balance of 78053 on hand at the beginning of the period made a total of 447228 to be accounted for Of this amount 154500 was used for loans to students leaving a cash balance on hand at the end of the year on June 30 1959 of 292728 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating costs amounted to 30248360 and was provided by allotment of 22550000 made to the unit by the Regents of the University System 501000 from sale of property 5355 from sale of pulpwood 6316285 from tuition and fees 30000 from rents and 845720 transfer from the auxiliary enterprises account10G0 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS The 130248360 income together with the 5183395 cash balance on hand at the beginning of the period made a total of 35431755 available with which to meet educational and general costs in the year 23356154 of the available funds was expended for educational and general operating expenses 3829858 was paid for buildings and improve ments and 8245743 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the auxiliary enterprises at the College in the year ended June 30 1959 was 15230984 of which 4552595 was from dormitory rents 10135941 from dining halls 45500 from housing rentals and 496948 from farm rentals student center and other sources From the 15230984 received 845720 was transferred to the educa tional and general fund plant fund account leaving net income for the year 14385264 The 14385264 net income together with the 840686 cash balance at the beginning of the period made a total of 15225950 available 12810870 of the available funds was expended in the year for cost of operating the auxiliary enterprises and 2415080 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 5185978 4495169 3808320 Plant Operations 3047260 2720059 2255262 Plant Improvements 5430112 4808969 6306818 Student Welfare 536609 1406741 913413 Instruction 11963453 10343999 9363209 Library 1022600 879503 756476 Total Educ and General 27186012 24654440 234034981061 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1959 1958 1957 AUXILIARY ENTERPRISES Dormitories 4437976 4365407 3228324 DiningHall 8008381 8916403 8149763 Housing 00 00 511068 Bookstore and Student Center 355804 373667 195988 Farm and Timber 6409 6204 5809 Watchmans Cottage 2300 72049 65629 Total Auxiliary Enterprises 12810870 13733730 12156581 Total Cost Payments 39996882 38388170 35560079 BY OBJECT EXPENSE Personal Services 226 57515 Travel Expense 2 15514 Supplies Materials 9283662 Communication 2 231 29 Light Power Water 725631 Printing Publicity 208442 Repairs 2 44122 Rents 437 35 Insurance Bonding 687603 Pensions Social Security 566076 Equipment 11 379 57 Miscellaneous 1 736 38 Total Expense Payments 361 670 24 OUTLAYPermanent Improvements Bldgs Contracts Equipment 3829858 Total Cost Payments 399 968 82 Number of Employees on Payroll June 30 41 s 197 434 78 183 229 35 2 131 96 2 074 73 107 945 88 96 87719 2 163 25 2 202 40 6 115 15 6 694 51 3 482 58 1 422 60 2 655 38 4 279 74 374 45 1 144 78 6 864 55 7 192 85 4 199 87 5 295 92 14 195 32 4 224 47 1 668 31 1 578 66 349 231 48 316 217 20 34 650 22 39 383 59 383 881 70 355 600 79 37 321062 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS YEAR ENDED JUNE 30 1959 1958 1957 Average Enrollment Fall Quarter Winter Quarter Spring Quarter Average Enrollment Annual Student Per Capita Cost Expense Outlay Student Per Capita Cost 525 456 478 451 438 442 413 396 409 463 78114 8272 430 81217 8058 443 71381 8890 86386 89275 80271 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the Univer sity System and bond data will be found in report covering audit of the Regents Central Office All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Checks bear signature of the Comptroller and rubber stamp signature of the President Books and records of the College were found in excellent condition and appreciation is expressed to the officials and staff of the School for the coopera tion and assistance given the State Auditors office during this examination and throughout the year1063 UNIVERSITY SYSTEM ARMSTRONG COLLEGE SAVANNAH1064 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH RECEIPTS INCOME FROM STATE RESERVE ALLOTMENTS Transfers Other Spending Units Revenues Retained NONINCOME Private Trust Funds Totals PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Printing Publications Repairs Rents Insurance Pensions Benefits Equipment Miscellaneous Total Expense Payments NONCOST Private Trust Funds CASH BALANCES JUNE 30th Budget Funds Private Trust Funds Totals 1958 1959 00 124500 CO 00 83194 88 00 20769488 00 14 26315 00 22195803 00 154 964 68 1 65015 8 286 00 1 584 58 215181 1414 35 119121 1 308 32 41477 3 118 05 2 618 68 238 93 00 178 94153 00 1130182 00 28 753 35 00 2 961 33 00 221958031065 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1959 ASSETS Cash and in Bank Accounts Receivable Educational and General 179250 Auxiliary Enterprises 1250 Agency Funds 1000 Inventory Stores 31 699 74 1 815 00 9459 65 42 974 39 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General Auxiliary Enterprises RESERVES Unearned IncomeEduc and Gen Inventories StoresAux Ent Private Trust and Agency Fund Scholarship Fund 128357 Student Activities 133138 U S Tax 1494 Group Insurance 36772 Georgia Sales Tax 1134 SURPLUS For Operations Educational and General Auxiliary Enterprises 838 89 1172 850 61 8 059 25 9459 65 2 956 39 18 394 21 3 254 28 20475 29 2164849 42 974 3910GG UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH SUMMARY INTRODUCTION This report covers an examination of the accounts of Armstrong College Savannah for the half year ended June 30 1959 The Board of Regents of the University System of Georgia authorized the establishment of this junior college under the provisions of the Junior College Act of 1958 Georgia Laws 1958 pages 4757 and excerpts from minutes of the Board with refer ence thereto are quoted as follows October 10 1958 The Committee on Education reported further that a committee from Savannah appeared before the Board of Regents at its meeting in Statesboro Georgia on May 14 1958 and presented a request that the Board of Regents authorize the establishment of a junior college in Savannah under the 1958 Junior College Law The Committee stated that a Regents Committee con sisting of Regents Howard H Callaway and Everett Williams Chairman Robert O Arnold Chancellor Harmon W Caldwell Mr J H Dewberry Mr James A Blissit and Mr L R Siebert met with Mayor W Lee Mingle dorff Jr and others in the City of Savannah on Monday June 2 1958 rela tive to the Armstrong Junior College becoming a unit of the University System or qualifying under the Junior College Act of 1958 The Committee on Education further stated that the Regents Committee delivered to Mayor Mingledorff and others a report of the condition of the buildings at the Arm strong Junior College which pointed out that it would be necessary for the Savannah authorities to expend 49540000 for the rehabilitation of build ings of the Armstrong Junior College or to expend 77940000 if the rehabi litation of the building that is now being used as a library cannot be accom plished Therefore upon the recommendation of the Committee on Education with motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents shall and it does hereby agree that effective January 1 1959 it shall assume the control management and operation of the Armstrong Junior College subject to an agreement on the part of responsible local government that an amount totaling 49540000 shall be paid to the Board of Regents for the purpose of making such improve ments as it may deem necessary This amount shall be paid in accordance with the following schedule1067 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH On or before December 31 1959 19540000 plus 7500000 On or before December 31 1960 7500000 On or before December 31 1961 7500000 On or before December 31 1962 7500000 It is understood that included in the 7500000 mentioned above for the year ending December 31 1959 library repairs of approximately 1600000 will be paid directly to the Georgia Historical Association by the local govern ment All of this agreement is contingent upon proper contracts between the Board of Regents and local Savannah Authorities being executed and contin gent upon an acceptable longterm contract with the Georgia Historical Commission for the use of the library Any rental paid to the Historical Commission will be the responsibility of the City of Savannah November 12 1958 The Committee on Finance and Business Operations reported further that at its meeting on November 11 1958 Chancellor Harmon W Caldwell recommended the approval of the budget of the Armstrong College of Sav annah The Committee pointed out that Chancellor Caldwell and Mr James A Blissit Treasurer of the Board of Regents have spent much time with the president of this institution relative to the budget of the institution for the period beginning January 1 1959 and ending June 30 1959 that the Chancellor had recommended that an allocation of 12450000 be made to the Armstrong College and that Chancellor Caldwell recommended that the faculty and employees of the institution be approved as recommended by the president of this institution Therefore upon the recommendation of the Committee on Finance and Business Operations and the Committee on Education with motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby approve the budget of the Armstrong College of Savannah for the period beginning January 1 1959 and ending June 30 1959 A copy of this budget is on file in the office of the Board of Regents RESOLVED FURTHER That the Board of Regents shall and it does hereby authorize the making of an allocation of 12450000 to the Armstrong College for the operation of this institution for the period beginning January 1 1959 and ending June 30 19591058 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH RESOLVED FURTHER That the Board of Regents shall and it does hereby elect for the period beginning January 1 1959 and ending June 30 1959 the administrative officers teaching staff and other personnel of the Armstrong College as recommended by the Chancellor of the University System of Georgia and as indicated in the budget of this institution This election is subject to the Bylaws of the Board of Regents and does not include those persons whose employment is at the will of the concerned institution RESOLVED FURTHER That the Board of Regents shall and it does hereby authorize and direct this institution of the University System to use the contract of employment for faculty members and other personnel for the period beginning January 1 1959 and ending June 30 1959 as it appears in the minutes of the meeting of the Board of Regents held on April 9 1958 January 6 1959 The Committee on Education reported further that the Board of Regents at its meeting on October 10 1958 assumed the control management and operation of the Armstrong Junior College as of January 1 1959 subject to an agreement on the part of local governmental authorities that an amount totaling 49540000 would be paid to the Board of Regents for the purpose of making necessary improvements The Committee pointed out that it was agreed that the 49540000 would be paid in accordance with the following schedule On or before December 31 1959 19540000 plus 7500000 On or before December 31 1960 7500000 On or before December 31 1961 7500000 On or before December 31 1962 7500000 The Committee further pointed out that it is understood that included in the 7500000 mentioned above for the year ending December 31 1959 library repairs of approximately 1600000 will be paid directly to the Geor gia Historical Association by the local government The Committee also stated that this agreement is contingent upon proper contracts between the Board of Regents and local Savannah authorities being executed and contingent upon an acceptable longterm contract with the Georgia Historical Com mission for the use of the library and that any rental to be paid to the His torical Commission would be the responsibility of the City of Savannah The Committee stated that at its meeting on January 5 1959 it discussed the Armstrong College situation and steps that are being taken by the City of Savannah in an effort to comply with conditions prescribed by the Board of Regents1069 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH Therefore upon the recommendation of the Committee on Education and the Committee on Buildings and Grounds with motion properly made variously seconded and unanimously adopted it was RESOLVED That the Board of Regents of the University System of Georgia shall and it does hereby authorize Chancellor Harmon W Caldwell Mr J H Dewberry Director of Plant and Business Operations for the University System of Georgia and Mr John Sammons Bell Special Consul tant for the Board of Regents to negotiate a contract with the City of Sav annah to be executed on or before June 30 1959 for the operation of the Armstrong College as a unit of the University System of Georgia FINANCIAL CONDITION EDUCATIONAL AND GENERAL Armstrong College Savannah ended the half year period of operations on June 30 1959 with a surplus of 1839421 in educational and general funds after providing the necessary reserve of 83889 to cover accounts payable and reserving 805925 for unearned income and 295639 for private trust and agency funds held on this date AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1959 was 325428 after making provision for liquidation of 1172 accounts payable and reserving 945965 for inven tories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the educational and general operating ex penses for the six months period ended June 30 1959 was 20034256 of which 12450000 was provided by allotment made to the College by the Board of Regents 7290755 from tuition and fees 197500 from the Veterans Administration and 95001 from miscellaneous sales and services 17484271 of the available funds was expended for educational and general operating expenses and 2549985 remained on hand June 30 1959 the end of the period covered by this report1070 UNIVERSITY SYSTEM OF GEORGIA ARMSTRONG COLLEGE SAVANNAH OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Net sales of the College Center in the half year ended June 30 1959 were 735232 and from this amount 409882 was paid for operating expenses leaving a balance of 325350 on hand June 30 1959 COMPARISON OF OPERATING COSTS Since the College had been operated by the Board of Regents of the University System for only six months at June 30 1959 no comparative statements can be made and for the same reason annual student per capita cost is not shown The total number of employees on the payroll at June 30 1959 was 57 Enrollment for the Winter and Spring Quarters of 1959 was as follows Day Evening Total Winter 1959 452 738 1190 Spring 1959 421 524 945 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Bond is handled through the Central Office of the Regents of the University System and bond data will be found in report to be filed covering audit of the Regents Central Office Books and records of the Armstrong College were found in good condition all receipts disclosed by examination have been accounted for and expen ditures for the period under review were supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the period under review1071 UNIVERSITY SYSTEM ABRAHAM BALDWIN AGRICULTURAL COLLEGE THTON1072 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 38110528 Revenues Retained Earnings Educational Services 22415794 Donations 311132 Interest Earned 452 58 Total Income Receipts 60882712 NONINCOME Public Trust Funds Income from Investments 8772 Investments 43136 Private Trust Funds 4746798 CASH BALANCES JULY 1st Budget Funds 70 504 97 Public Trust Funds 264964 Private Trust Funds 90227 Totals 730 871 06 305 144 02 262 323 74 615651 1 83673 575 461 00 72 71 1 108 97 47 698 94 233 194 97 2 650 53 2 34740 86253455 1073 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON PAYMENTS 1958 EXPENSE Personal Services 23071707 Travel 367023 Supplies Materials 10709224 Communication 562242 Heat Light Power Water 1057756 Publications Printing 136882 Repairs 927485 Rents l976ll Insurance 849537 Pensions Benefits 406592 Equipment 1704377 749 04 Miscellaneous Total Expense Payments 40565346 OUTLAY Lands Improvements Personal Services t6iio Travel Supplies Materials 165502 00 Printing Miscellaneous 10 Contracts 2452826 Equipment 12992 NONCOST Public Trust Funds Investments 51819 Private Trust Funds 4602285 CASH BALANCES JUNE 30th Budget Funds 233194 97 Public Trust Funds 2 65 53 Private Trust Funds 234740 Totals 73087106 1959 25128046 4354 88 116 923 37 5450 02 10 726 59 141254 722043 2404 81 8787 98 5 759 91 14 646 94 8 70919 437 677 12 9 56646 250 00 7 825 60 2400 00 154 917 90 10 698 39 522 67 48 080 99 188196 50 3309 57 1 965 35 86253455 1074 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH IN BANKS Educational and General 150 84304 Auxiliary Enterprises 37 353 46 Public Trust Funds 330957 Agency Funds 196535 INVENTORIES Stores LOANS RECEIVABLE Trust Fund LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Educational and General RESERVES Public Trust Funds Agency Funds Plant Fund Balances Inventory Store Unearned Income Educational and General 234988 Auxiliary Enterprises 15 67500 SURPLUS For Operations Educational and General Auxiliary Enterprises 4 90417 1 965 35 121 152 30 9 482 86 18 024 88 26 984 71 21 678 46 193 471 42 9 482 86 1 594 60 204 548 88 356 15 155 529 56 48 663 17 204548881075 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Abraham Baldwin Agricultural College at Tifton ended the fiscal year on June 30 1959 with a surplus of 2098471 in educational and general funds after providing reserves of 35615 for purchase orders outstanding 234988 for unearned income and 12115230 for additions and improve ments to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College was 2167846 on June 30 1959 after reserving 1567500 for unearned income and room reservations and 948286 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 41167668 and was provided by allotments of 28820000 made to the unit by the Regents of the University System 1694402 from the State Department of Education 5679496 from tuition and fees 1624178 from sales and services 615651 from donations 763875 from rents and other sources and 1970066 transfer from the Auxiliary Enterprises account The 41167668 income together with the 20714837 cash balance at the beginning ofthe period made a total of 61782505 available with which to meet educational and general costs in the year 28519966 of the available funds was expended for educational and general operating expenses 18278235 was paid for additions and improve ments to plant and 15084304 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from operations of the Auxiliary Enterprises at the College in the year ended June 30 1959 was 18348498 of which 4607707 was1076 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON dormitory rents 379500 from room reservations 12784385 from dining halls and 576906 from hook store rents and other sources From the 18348498 income receipts 1970066 was transferred to the Educational and General Fund account for plant improvements leaving net income of 16378432 The 16378432 net income together with 2604660 cash balance at the beginning of the fiscal year made a total of 18983092 available 15247746 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the year leaving 3735340 cash balance on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the last three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration 3359461 3231850 2948894 Generals 920078 820393 997553 Student Welfare 307305 305253 286447 PlantOperations 4582018 3774902 3727303 PlantImprovements 18278235 4048366 11493769 Library 1147954 1075614 1029832 Instruction 13554563 11862460 11177536 Home Management 171432 267263 215134 Organized Activities 2586398 2424532 2811546 Extension 1356306 1304592 884330 Restricted FundsScholarships 5 344 51 3378 32 2 235 00 Total Educational and General 46798201 29453057 35795844 AUXILIARY ENTERPRISES Dormitories 3986653 4162849 3934615 Dining Halls 11113132 10841003 9884253 Bookstore 147961 156803 175590 Plant Vet Housing 95798 Total Auxiliary Enterprises 152 477 46 151 606 55 140 902 56 Total Cost Payments 62045947 44613712 49886100 107 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services 25128046 23071707 20952297 Travel Expense 435488 367023 370928 Supplies Materials 11692337 10709224 9584411 Communication 545002 562242 496743 Heat Light Power Water 1072659 1057756 935551 Printing Publicity 141254 136882 94588 Repairs 722043 927485 1783819 Rents 240481 197617 193723 Insurance Bonding 878798 849537 888008 Pensions Ret Systems 575991 406592 722524 Equipment 1464694 1704377 1861490 Miscellaneous 870919 574904 508249 Total Expense Payments 43767712 40565346 38392331 OUTLAY Land Bldgs Improvements 17208396 2847374 9633352 Equipment 1069839 1200992 1860417 Total Cost Payments 62045947 44613712 49886100 Number of Employees on Payroll June 30 48 44 42 Average Enrollment Fall Quarter 579 492 481 Winter Quarter 522 438 430 Spring Quarter 432 386 372 AverageRegular Term 511 439 428 Cost Payments Regular Term Fall Winter Spring Quarters Expense 43507712 40397846 38102293 Outlay 18278235 4048366 11493769 TotalRegular Term 61785947 44446212 49596062 Summer School 260000 167500 290038 Total Cost Payments 62045947 44613712 498861001078 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 1959 1958 1957 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters 85142 357 69 920 22 9222 890 24 Outlay 268 55 1 209 11 1 012 44 1 158 79 PUBLIC TRUST FUNDS Student Loan Funds held on June 30 1959 amounted to 490417 of which 1330957 was cash in bank and 159460 invested in loans to students PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1959 amounted to 196535 and these accounts arc detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the Abraham Baldwin Agricultural College have been well kept all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1079 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHENS1080 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 747940217 527979227 Transfers from Public Trust Funds 4632930 2299244 Revenues Retained Grants from U S Government 7212428 7212428 Interest 10478703 22579828 Donations 168758285 196156195 Earnings Educational Services 414822283 429953472 Earnings Development Services 55814150 54648179 Total Income Receipts 1409658996 1240828573 NONINCOME Public Trust Funds Transfers to Spending Units 4741626 2384205 Transfers to Other Trust Funds 307574 277773 Investments 470 828 53 234 735 41 Income 115 315 21 281 84228 Gifts for Principal 1967483 5593523 Private Trust Funds 54038095 58375067 CASH BALANCES JULY 1st Budget Funds 734165955 851716562 Public Trust Funds 8615290 7489154 Private Trust Funds 24123631 29779642 Totals 2286134624 2242778312 1081 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PAYMENTS 1958 1959 EXPENSE Personal Services 610571886 685300026 Travel 13500881 13664169 Supplies Materials 139945524 139099990 Communication 7884916 8818969 Heat Light Power Water 26710621 29739340 Publications Printing 9391008 9689173 Repairs 19882320 18978273 Rents 9844126 10234086 Insurance 13853267 14175322 Pensions Benefits 9670445 11009763 Equipment 48226967 42099077 Miscellaneous 37650405 23096945 Total Expense Payments 947132366 1005905133 OUTLAYS Lands Improvements Personal Services 15743964 9008299 Travel 28470 2481 Supplies Materials 31762959 14702867 Printing Publicity 00 124350 Repairs 225830 3565768 Contracts 268335194 428081305 Equipment 28879606 31451751 Total Outlay Payments 444976023 486936821 Total Cost Payments 12 921083 89 14 928 419 54 NONCOST Public Trust Funds Investments 55568757 44743174 Expenses Objects of Trust 1090036 58922 Private Trust Funds 48382084 52959496 CASH BALANCES JUNE 30th Budget Funds 851716562 599703181 Public Trust Funds 7489154 17276372 Private Trust Funds 29779642 35195213 Totals 2286134624 22427783121082 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 ASSETS 1 EDUCATIONAL AND GENERAL Cash on Hand and in Banks Funds held by Univ System Bldg Auth For Const Accounts Receivable Air Travel Deposit 42500 Student Fees 1003009 Total AssetsEducational and General 2 AUXILIARY ENTERPRISES Cash on Hand and in Banks Accounts Receivable Total AssetsAuxiliary Enterprises 3 CONTINUING EDUCATION Cash on Hand and in Banks Accounts Receivable Total AssetsContinuing Education 2 27111909 2 572 56151 10 455 09 4 854 135 69 598 608 34 8 675 89 607 284 23 200 626 53 5 559 50 206 186 031083 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 1 EDUCATIONAL AND GENERAL LIABILITIES Accounts Payable 357331 Purchase Orders Outstanding 2718601 RESERVES For Unearned Income 13816186 For Work in Progress 819399 For Insurance 13727 73 For Restricted Funds 717 82a 95 For Plant Additions and Improvements ContractsNegotiated 3194 780 51 Other 24015131 343493182 SURPLUS For Operations Total Liabilities Reserves Surplus Educational and General 2 AUXILIARY ENTERPRISES LIABILITIES Purchase Orders Outstanding RESERVES ForDorm Deposits 13392500 For Repairs and Replacement 239143 98 For Land and Equip H H F A 5500000 For Unearned Income 5584508 SURPLUS For Operations Total Liabilities Reserves Surplus Auxiliary Enterprises 3 CONTINUING EDUCATION LIABILITIES Purchase Orders Outstanding RESERVES For Unearned Income SURPLUS For Operations Total Liabilities Reserves Surplus Continuing Education 30 759 32 4 312 836 35 510 540 02 4 854135 69 2 880 91 483 914 06 120 489 26 607 284 23 1 634 08 92 717 50 111 834 45 206 186 031084 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 ASSETS 4 BRANCH EXPERIMENT STATIONS Cash on Hand and in Banks Total AssetsBranch Experiment Station 5 EXPERIMENT STATIONS GENERAL Cash on Hand and in Banks Total AssetsExp StationsGeneral 6 COLLEGE EXPERIMENT STATION Cash on Hand and in Banks Accounts Receivable Total AssetsCollege Exp Station 7 PUBLIC TRUST FUNDS Investments Stocks Bonds Bldgs Prop U of Ga Fraternity Homes Real Estate Real Estate Notes Savings Accounts Loss Bonds to be Amortized North Ga College Catholic Student Center Student Notes Endowment Funds 3433921 1 574 681 50 960 754 49 11 500 00 14 900 00 981 83 14 133 34 3 962 11 119 374 07 119 374 07 Loan Funds 100 213 971 00 236 077 07 33 375 98 3 069 30 28 161 80 10 049 12 409 284 44 5 267 86 5 267 86 229 474 41 7 271 06 236 745 47 Total 6 34 340 21 1 788 652 50 1 196 831 56 44 875 98 14 900 00 981 83 17 202 64 3 962 11 28 161 80 10 049 12 409 284 44 261525248 93398971 354924219 Cash on Hand and in Banks 23 705 02 149 058 70 172 763 72 Total Pub Trust Fd Assets 2 638 957 50 1 083 048 41 3 722 005911085 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 4 BRANCH EXPERIMENT STATIONS LIABILITIES Accounts Payable Purchase Orders Outstanding RESERVES For Plant Additions and Improvements SURPLUS For Operations Total Liabilities Reserves Surplus Branch Experiment Stations 5 EXPERIMENT STATIONS GENERAL LIABILITIES Accounts Payable SURPLUS For Operations Total Liabilities SurplusExperiment StationsGeneral 6 COLLEGE EXPERIMENT STATION LIABILITIES Accounts Payable Purchase Orders Outstanding RESERVES For Restricted Funds For Plant Addition and Improvements SURPLUS For Operations Total Liabilities Reserve Surplus College Experiment Station 7 PUBLIC TRUST FUNDS FUND BALANCES Endowment Funds For Objects of Trust 4509131 For Investment 259386619 7057 5187 95 5 258 52 70 237 93 43 877 62 119 374 07 8316 5 184 70 5 267 86 271 99 2 315 99 2 587 98 142 829 81 64 607 76 207 437 57 26 719 92 236 745 47 Loan Funds i 40 759 96 1 042 288 45 Total 85 851 27 3 636 154 64 Total Fund Balances 263895750 108304841 3722005911086 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 ASSETS 8 PRIVATE TRUST AND AGENCY FUNDS Cash on Hand and in Banks Total AssetsPrivate Trust and Agency Funds 9 PLANT UNIVERSITY OF GEORGIA Land Buildings 2726919194 Public Trust Funds Invested in Bldgs U of GaVarious Funds 1196 831 56 Medical College of Georgia 170304 Improvements other than Buildings Equipment Branch Experiment Stations Land 10516331 Buildings 26547392 Improvements other than Buildings 31082 90 Equipment 370 413 85 College Experiment Station BuildingsS 59122751 Improvements other than Buildings 8210716 Equipment 37489407 Total Physical Plant Assets Total Assets 527 697 45 527 697 45 453 783 86 26 070 657 34 1 117 189 61 5 771 408 37 772 133 98 1 048 228 74 35 233 401 90 45 512 098 611087 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 8 PRIVATE TRUST AND AGENCY FUNDS FUND BALANCES Private Trust Accounts U S Income Tax Teachers Retirement Employees Retirement Social Security Total Fund Balances 9 PLANT SURPLUS INVESTED IN FIXED ASSETS Lands Buildings Improvements Other than Buildings Equipments Total Surplus Invested in Fixed Assets Total Liabilities Reserves Fund Balances and Surplus 351 952 13 98 749 10 34 492 56 2140 42 482 26 527 697 45 558 947 17 26 927 358 77 1 230 379 67 6 516 716 29 35 233 401 90 45 512 098 611088 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The University of Georgia at Athens ended the fiscal year on June 30 1959 with a surplus of 51054002 for general operations after providing the necessary reserve of 3075932 for liquidation of accounts payable and outstanding purchase orders and reserving 13816186 for unearned income 819399 for work in progress 1372773 for insurance 71782095 for restricted funds and 343493182 for plant additions and improvements AUXILIARY ENTERPRISES The Auxiliary Enterprises Account ended the fiscal year on June 30 1959 with a surplus of 12048926 after providing the necessary reserves of 5584508 for unearned income 13392500 for dormitory deposits 23914398 for repairs and replacements 5500000 for land and equipment and 288091 for liquidation of outstanding purchase orders DIVISION OF CONTINUING EDUCATION The Division of Continuing Education ended the fiscal year on June 30 1959 with available surplus of 11183445 after providing reserve of 163408 to cover outstanding purchase orders and reserving 9271750 for unearned income EXPERIMENT STATIONSGENERAL The accounts of the Experiment Stations General at the close of the fiscal year on June 30 1959 reflected a cash surplus of 518470 after pro viding the necessary reserve of 8316 to cover accounts payable BRANCH EXPERIMENT STATIONS This activity covering operations of three substations at Calhoun Midville and Americus had a surplus of 4387762 on June 30 1959 after providing reserve of 7023793 for plant additions and improvements and 525852 for accounts payable and purchase orders outstanding1089 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS COLLEGE EXPERIMENT STATION The accounts of the College Experiment Station reflected a surplus of 2671992 June 30 1959 after providing reserve of 258798 to cover out standing purchase orders and accounts payable and reserving 14282981 for restricted funds and 6460776 for plant additions and improvements OPERATING ACCOUNTS AVAILABLE INCOME AND OPERATING COSTS Income receipts of the six funds referred to in the foregoing summary of financial condition amounted to 1240828573 and consisted of 600976656 allotments by the Regents 2299244 net income from Public Trust Funds 7212428 Grants from the U S Government 155219667 gifts for restrict ed purposes 147014344 student fees 180894505 sales and services 126177517 from dormitories and dining halls and 94031641 from print ing department university stores and other sources less net transfers of 72997429 to other spending units of the State Government These receipts are distributed by funds as follows Educational and General Fund 807711458 Auxiliary Enterprises l 385 496 5 Division of Continuing Education 128951697 Experiment Stations General 32 59314 Branch Experiment Stations 458 750 45 College Experiment Station 116481454 1240828573 The 1240828573 income provided and the 851716562 cash balance at the beginning of the period made 2092545135 funds available with which to meet operating costs in the year 1005905133 of the available funds was expended for operating expenses and 486936821 paid for land buildings improvements and equipment leaving cash balance on hand June 30 1959 of 599703181 Cost payments for the year are distributed to the various funds as follows Educational and General Expense 628626525 Outlay 4 689 329 88 10 975 59513 Auxiliary Enterprises Expense 1111144131090 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Division of Continuing Education Expense 119744055 Experiment Stations General Expense 2889923 Branch Experiment Stations Expense 35450950 Outlay 7521323 42972273 College Experiment Station Expense 108079267 Outlay 10482510 118561777 TotaliU 1492841954 COMPARISON OF OPERATING COSTS Expenditures for the operating costs of all activities at the University the past year are compared in the following statement with the previous years cost payments YEAR ENDED JUNE 30 BY ACTIVITY 1958 1959 EDUCATIONAL AND GENERAL Administration and General 42148042 46225539 Student Welfare 22658224 24061094 PlantMaintenance 70270621 73169629 PlantOutlay 314428665 468932988 Library 34313799 36613616 Instruction 305825071 329648895 Activities Related to Inst 3943795 4228516 Research 64338714 69428172 Extension 34529586 33134988 Restricted Funds 11299211 12116076 Total Educational and General 902855728 1097559513 AUXILIARY ENTERPRISES Dormitories 33536699 34657535 Dining Halls 231 363 99 479 935 87 Dorm and Dining HallsGeneral 5826123 6586724 Printing Department 113 666 60 125 77709 Memorial Hall 234 50772 Book Store and Student Union 8073760 9298858 1 053 904 13 1 111 144 131091 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY ACTIVITY Contd 1958 1959 DIVISION OF CONTINUING EDUCATION Administration 11276834 10774065 Correspondence 6961965 7381867 Community Service 11913034 14882215 Conferences and Institutes 7078899 8510618 Gift Shop 2538286 2286780 Instruction Service 4165353 5901815 Prog Dev and PromotionKellogg 2335884 2086653 Tri Reg Workshop 697041 Albany Center 44905 2888889 Augusta Center 7428006 6398812 Columbus Center 6899575 7447153 Gainesville Center 1024881 1075867 Marietta Center 5253086 4775115 Rome Center 27 56632 2589958 Waycross Center 3371457 3435274 Negro Albany Center 1878083 1953273 Continuing EducationRooms 148 71873 137066 56 Continuing EducationFood 255 245 89 201161 90 Plant Operations 2471977 2835814 Total Div of Continuing Education 120695319 119744055 EXPERIMENT STATIONSGENERAL Administration and General 4138783 2889923 Research 500000 Total Experiment StationsGeneral 4638783 2889923 BRANCH EXPERIMENT STATIONS Administration and General 4828731 4301254 Americus Nurseries and Branches 285 917 48 311 496 96 PlantOutlay 4209653 7521383 Total Branch Experiment Stations 37630132 42972273 COLLEGE EXPERIMENT STATION Administration and General 2559538 2632578 Research 63346505 76683653 Services Related to Research 286 542 66 287 630 36 PlantOutlay 26337705 10482510 Total College Experiment Stations 120898014 118561777 Total Cost Payments 1292108389 14928419541092 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 BY OBJECT 1958 1959 Personal Services 610571886 685300026 Travel Expense 135 008 81 136 641 69 Supplies Materials 139945524 139099990 Communication 78849 16 88 18969 Heat Light Power Water 26710621 29739340 Printing Publications 9391008 9689173 Repairs 198 823 20 18978273 Rents 9844126 10234086 Insurance and Bonding 138 532 67 141 753 22 Pensions 9670445 11009763 Equipment 48226967 42099077 Miscellaneous 37650405 23096945 Total Expense Payments 9 471 323 66 10059051 33 Outlay Land Bldgs Improvements 316096417 455485070 Equipment 28879606 31451751 Total Cost Payments 1292108389 1492841954 Number of Employees on Payroll at end of Payroll Period 1330 1380 Average Student Enrollment Fall Quarter 5 0 6705 Winter Quarter 5690 6324 Spring Quarter 5409 6024 AverageRegular 5696 6 51 Summer School 2254 2786 Cost PaymentsRegular Term Fall Winter Spring Quarters Educational and GeneralExpense 588427063 628626525 Less Summer School Cost 17235826 20158323 571191237 608468202 Auxiliary EnterprisesExpense 105390413 1 111 14413 6 765 816 50 7 195 82615 Educational GeneralOutlay 314428665 468932988 Total Cost PaymentsRegular Term 9 91010315 11 885156 031093 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30 Annual Student Per Capita Cost Based on Educational and General Fund and Auxiliary Enterprises Cost Expense Outlay 1958 11S7 82 552 02 1959 1 133 02 73836 1 739 84 187138 PUBLIC TRUST FUNDS Public Trust Funds consist of Student Loan Funds and Endowment or nonexpendable funds Receipts of Student Loan Funds and Endowment Funds in the year ended June 30 1959 were 23473541 from investments realized 28184228 income of trusts and 5593523 gifts for principal a total of 57251292 which with a cash balance of 7489154 on hand at the beginning of the period made a total of 64740446 to be accounted for From the 64740446 to be accounted for 2384205 net was transferred to State spending units and 277773 to other Public Trust Funds in accor dance with trust agreements leaving net of 62078468 Of the 62078468 net funds 44743174 was reinvested 58922 was expended for objects and expense of trusts and a balance of 17276372 remained on hand June 30 1959 Student Loan Funds on June 30 1959 were invested as follows Stocks and Bonds BuildingsUniversity of Georgia BuildingsNorth Ga College Dahlonega Fraternity Homes Catholic Student Center Savings Account Student Notes 213 972 00 236 077 07 28 161 80 33 375 98 10 04912 3 069 30 409 28444 Total InvestmentsLoan Funds Cash on hand and in bank For Loans to Students For Investment 933 989 71 40 759 96 108 298 74 1083048411094 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Endowment Funds held on June 30 1959 totaled 263895750 con sisting of 261525248 invested as shown below and 2370502 net cash balance on hand Stocks and Bonds 160902071 BuildingsUniversity of Georgia 96075449 Fraternity Homes 1150000 RealEstate 1490000 Real Estate Notes 98183 Savings Account 1413334 Loss on Bonds to be amortized 396211 Total InvestmentsEndowment Funds 2 61525248 Cash on hand and in bank For Objects of Trust 4509131 For Investment 2138629 2 638 957 50 The investment of Public Trust Funds in buildings of tite University of Georgia and other units of the University System of Georgia as well as Fra ternity Homes is being liquidated under an amortization plan as shown in schedules on pages 89 through 106 of the unit report In the year ended June 30 1959 2744674 of Loan Funds was trans ferred to the Educational and General Fund of the University to be used for scholarships awards and endowment income in accordance with trust indentures and resolution adopted by the Regents of the University System at the March 11 1953 meeting as follows Therefore upon the recommendation of the Committee on Loan Funds with motion by Regent John J McDonough variously seconded and unan imously adopted it was Resolved That the Board of Regents of the University System of Georgia shall and it does hereby authorize 1800000 to be deducted from trust funds of the University of Georgia which are unrestricted as to loans or scholarships and used for the purpose of establishing at the University one hundred annual scholarships in the amount of 18000 each for Georgia residents and authorize the details of the scholarships to be worked out under the direction of the President of the University of Georgia Resolved Further That the Board of Regents shall and it does hereby authorize the balance of the trust funds of the University of Georgia which are unrestricted as to loans or scholarships to be invested1095 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS and the income therefrom used for similar scholarships this fund will be approximately 62700000 The balance in Resolved Further That the Board of Regents shall and it does hereby authorize the University of Georgia to change its regulations governing its loan funds so that the maximum loan to any student at the University of Georgia shall be limited to fees room and board and so that the mini mum rate of interest on such loans shall be two per cent and the maximum rate shall be five per cent with every effort to standardize at three per cent for the present Resolved Further That the Board of Regents shall and it does hereby authorize and direct Deputy Assistant Attorney General G Arthur Howell Jr to secure a court order on the Mitchell Fund at the University of Georgia similar to the court order secured by Vanderbilt University in Tennessee Resolved Further That the Board of Regents shall and it does hereby authorize the Loan Fund Committee to continue and complete the work for which it was established PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being administered on June 30 1959 amounted to 52769745 of which 35195213 was for student organizations and others 9874910 U S Withholding taxes to be remitted to the Director of Internal Revenue 3449256 contributions for remittance to the Teacher Retirement System 2140 contributions to be remitted to the Employees Retirement System and 4248226 Social Security contributions to be re mitted to the Employees Retirement System PLANT On June 30 1959 the University of Georgia had an investment of 23340190 in land buildings and equipment as follows Land 55894717 Buildings 2692735877 Improvements other than Buildings 1230379 67 Equipment 651671629 Total Plant Assets35233401901096 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS These plant fund assets are distributed to the several funds or divisions of the University as follows University of Georgia33413 03918 Branch Experiment Stations 77213398 College Experiment Station 1048228 74 Total3523340190 GENERAL All employees in the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the University of Georgia for the cooperation and assistance given the State Auditors office during this examination and throughout the year1097 UNIVERSITY SYSTEM GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA1098 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 572952707 591850182 Transfers from Public Trust Funds 34 936 33 40 672 58 Revenues Retained Grants from U S Government 16621500 3276234 Grants from Counties and Cities 5208400 5000000 Donations 17745790 109688248 Interest Earned 9633737 20288420 Earnings Educational Services 678510090 717424367 Total Income Receipts13 041 658 57 14 51594709 NONINCOME Public Trust Funds Income from Investment 5771435 9950410 Gifts for Principal 5904667 9620398 Investments 41714359 19109110 Transfers Other Trust Funds 153787 138886 Transfers to College Income 34 936 33 40 672 58 Private Trust Funds 78228007 119522423 Total NonIncome Receipts 128278622 154273969 CASH BALANCES JULY 1st Budget Funds 259615649 506363751 Public Trust Funds 15451044 13836473 Private Trust Funds 27626818 33034663 Total Cash Balances 302693511 553234887 Totals1735137990 2159103565UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA 1099 PAYMENTS 1958 1959 EXPENSE Personal Services 707633716 781343888 Travel 10174026 13357786 Supplies Materials 91398187 102444655 Communication 7229072 8068987 Heat Light Power Water 25776915 25070014 Publications Printing 6644467 6015939 Repairs 5953722 5779752 Rents 26175699 27501191 Insurance 13295915 14428551 Pensions Benefits 14329814 12490494 Equipment 41502110 53162333 Miscellaneous 26928568 31378799 Total Expense Payments9 770 42211 10 810 423 89 OUTLAYS Lands Improvements Personal Services 12061352 11448598 Travel 16429 00 Supplies Materials 7474618 6233653 Communication 1276 400 Publications Printing 21420 17936 Repairs 443220 475504 Heat Light Power Water 00 43034 Contracts 49916898 80433568 Miscellaneous V 47900 17500 Equipment 10392431 14481902 Total Outlay Payments 80375544 113152095 NONCOST Public Trust Funds Investments 51665186 19455499 Private Trust Funds 72820162 85070148 Total NonCost Payments 124485348 104525647 CASH BALANCES JUNE 30th Budget Funds 506363751 763763976 Public Trust Funds 13836473 29132520 Private Trust Funds 33034663 67486938 Total Cash Balances 553234887 860383434 Totals 1735137900 21591035651100 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS AVAILABLE CASH Educational and General Regular Operations 547 501 63 Plant Funds 82662850 137413013 Auxiliary Enterprises 2449037 Public Trust Funds 220 307 55 Private Trust or Agency Fund 584 487 86 2154 43517 INVESTMENTS Educational and General Regular Operations 29000000 Plant Funds564800000 593800000 Auxiliary Enterprises 347 00000 Public Trust Funds 145958726 Private Trust or Agency Funds 250100 00 7 994 687 26 ACCOUNTS RECEIVABLE Educational and General Veterans Administration 1 90670 Army Navy and Other 436 00 Research Contracts 24370267 24604537 Auxiliary Enterprises Veterans Administration 4000 Army Navy and Other 2400 6400 24610937 OTHER ASSETS Educational and General Utilities Deposits Sou Tech Institute Auxiliary Enterprises Stores Inventories College Inn 16938929 Dining Halls 1950024 Military Uniforms 1 742 83 3 000 00 190 632 36 193 632 36 10 588 864 16 Does not include 71 017 65 WGST Funds Does not include 15400000 WGST Investments1101 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA CURRENT BALANCE SHEET JUNE 30 1959 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE Educational and General 10066352 Auxiliary Enterprises 2496399 12562751 PURCHASE ORDERS OUTSTANDING Educational and General 80 578 07 Auxiliary Enterprises 402804 8460611 21023362 RESERVES EDUCATIONAL AND GENERAL Restricted FundsRegular 126 30774 Student Aid and Other 211010 73 337 31847 Plant FundsFor Improvements 647462850 681194697 AUXILIARY ENTERPRISES Stores Inventories 19063236 PTOT FUNDS 167989481 FundBalances PRIVATE TRUST OR AGENCY FUND FundBalances 83458786 SURPLUS AVAILABLE FOR OPERATIONS Educational and General 56798694 Auxiliary Enterprises 89858160 86156854 10 588 864161102 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Georgia Institute of Technology Atlanta ended the fiscal year on June 30 1959 with a surplus of 56798694 in its educational and general fund after providing the necessary reserve of 18124159 to cover accounts payable and purchase orders outstanding and reserving 647462850 for plant additions and improvements and 33731847 for restricted funds Assets on this date consisted of 137413013 cash on hand and in banks 593800000 invested in U S Bonds 24604537 in accounts receivable and 300000 utilities deposit AUXILIARY ENTERPRISES Surplus available for operation of the dormitories dining halls and other auxiliary enterprises on June 30 1959 was 29358160 after reserves of 2899203 had been provided for accounts payable and purchase orders outstanding 19063236 for stores inventory and bank overdraft of 2449037 Assets on this date consisted of 34700000 invested in U S Bonds 6400 in accounts receivable and 19063236 invested in stores inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the Georgia Institute of Technology by the Regents of the University System of Georgia in the fiscal year ended June 30 1959 were 290800000 for general operations 22450000 for Southern Technical Institute 47000000 for research engineering and experiment station and 230760000 for additions and improvements to plant less 3314678 of dormitory rents transferred to the Regents leaving net allotments for the year of 587695322 Income from tuition and fees in the year was 234681275 research income 246946218 and 199966131 income from other sources which with the allotments from the Regents made total receipts for educational and general fund purposes 1269288946 The 1269288946 income and the 474786941 cash balance on hand at the beginning of the period made a total of 1744075887 available with1103 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA which to meet expenditures approved on budget for the year ended June 30 1959 899410779 of the available funds was expended for current operating expenses113152095 was paid for land buildings improvements and equipment and 731513013 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Earnings from dormitories and apartment rentals were 75679007 in the year ended June 30 1959 78388892 was received from dining halls 18292157 from the College Inn net sales 6202584 from property rentals 9731903 from military uniforms and 13176908 from other sources making a total of 201471511 From the 201471511 received 19165748 was transferred to the Educational and General Fund for plant improvements leaving net income of 182305763 The 182305763 net income and the 31576810 cash balance on hand at the beginning of the fiscal year made a total of 213882573 available for operating the auxiliary enterprises in the period under review 181631610 of the available funds was expended for operation of the auxiliary enterprises in the year including 20561798 deposited in the Sinking Fund as rent on dormitories and apartments built on the campus in accordance with the terms of Trust Indenture and 32250963 remained on hand June 30 1959 20561798 paid as rent to the Trustee Account together with other receipts and payments handled through that account are covered in a separ ate report1104 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA COMPARISON OF OPERATING COSTS Expenditures for the Educational and General Activities and the Auxi liary Enterprises the past two years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 EDUCATIONAL AND GENERAL Administration 54379198 55112560 Student Welfare 7229365 18958985 Instruction 332136086 301527285 Plant 191654227 154842546 Organized Research 283983265 234019365 Library 26546198 23920942 Extension 87893121 86547426 Restricted Funds 28741414 23462572 Total Educational and General1012562874 898391681 AUXILIARY ENTERPRISES Dormitories and Apartments 66335926 62027374 Dining Halls 73785302 71643528 Infirmary 11360422 College InnL 14256738 12432127 Military Uniforms 10580536 9963932 Other Auxiliary Enterprises 5312686 29 59113 Total Auxiliary Enterprises 181631610 159026074 Total Cost Payments1194194484 1057417755 Note Infirmary cost has been carried as expense of student welfare under Educational and General prior to the year ended June 30 1959 This item for the year ended June 30 1958 was 110 619 521105 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 BY OBJECT 19S9 1958 EXPENSE Personal Services 781343888 707633716 Travel Expense 13357786 10174026 Supplies Materials 102444655 91398187 Communication 8068987 7229072 Heat Lights Power Water 25070014 25776915 Printing Publications 6015939 6644467 Repairs 5779752 5953722 Rents 27501191 26175699 Insurance Bonding 14428551 13295915 Pensions Ret Soc Sec 12490494 14329814 Equipment 53162333 41502110 Miscellaneous 31378799 26928568 Total Expense Payments1081042389 977042211 OUTLAY Lands Buildings Improvements Personal Services 11448598 12061352 Travel Expense 16429 Supplies Materials 6233653 7474618 Communication 400 1276 Heat Light Power Water 43034 Printing Publicity 17936 21420 Repairs 475504 443220 Contracts Purchases 80433568 49916898 Equipment 14481902 10392431 Miscellaneous 17500 47900 Total Outlay Payments113152095 80375544 Total Cost Payments1194194484 1057417755 Number of Employees on Payroll June 30 1 566 1 508 Average Enrollment Regular Term General College 5227 5300 Extension Division 1382 1540 Southern Tech Institute 854 797 Cost PaymentsRegular Term Fall Winter and Spring Quarters General College College Expense 670906996 617515071 Experiment Station 283983265 234019365 Outlay 113152095 80375544 10 680 423 56 9 319 099 801106 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30 1959 1958 Cost PaymentsRegular TermContinued Fall Winter and Spring QuartersContinued Extension Division 35172605 37143886 Southern Tech Institute 64868616 63784032 11 680 835 77 10 328 378 98 Summer School General College 215 679 07 204 670 57 Southern Tech Institute 4543000 4112800 11 941 944 84 10 574177 55 Annual Student Per Capita Cost General College Expense 128354 116512 Experiment Station 54330 44155 Outlay 21648 15165 204332 175832 Extension Division 25451 24119 Southern Tech Institute 75958 80030 GEORGIA TECH RESEARCH INSTITUTE ACCOUNT Included in the unit report in memorandum form only is a summary of an account related to the Georgia Institute of Technology the Georgia Tech Research Institute a nonprofit corporation The income credited to this account is restricted to research by the Engineering Experiment Station of the School and the funds are not included in the operating account or the balance sheet of Tech except that shown as paid to the Georgia Institute of Technology in the amount of 208325203 and included in the 246946218 income for research In the period under review the Georgia Tech Research Institute contracted for purchase of a Burroughs 220 Primary System Datatron 220 and obli gated itself to make payments as follows1107 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA Principal Interest Down Payment March 1959 4846000 Balance of Principal and Interest Payable Mayl 1959 L93840 August 1 1959 193840 November 1 1959 193840 February 1 1960 4846000 193840 Mayl 1960 145380 August 1 1960 145380 November 1 1960 145380 February 1 1961 4846000 145380 Mayl 1961 96920 August 1 1961 96920 November 1 1961 96920 February 1 1962 4846000 96920 Mayl 1962 48460 August 1 1962 48460 November 1 1962 484 February 1 1963 4846000 48460 February 1 196424230000 None 48460000 1938400 If the Georgia Tech Research Institute were a Department or Unit of the State Government it could not legally purchase equipment on a basis that would create a future obligation for payment of principal and interest PUBLIC TRUST FUNDS Public Trust Funds held by the Georgia Institute of Technology at June 30 1959 amounted to 167989481 and consisted of 22030755 cash on hand and in banks and 145958726 investments Receipts and Payments of the funds for the year ended June 30 1959 are summarized as follows RECEIPTS INCOME For Objects of Trust 4714796 Gifts for Principal 9620398 Income for Principal 1220867 Transfers To Ga Tech from Income 40 67258 INVESTMENTS REALIZED 19109110 BALANCE JULY 1 1958 For Income 160427 For Principal 8727914 8888341 394 862 541108 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA PAYMENTS INVESTMENTS MADE 17455499 CASH BALANCE JUNE 30 1959 For Income 618427 For Principal 21412328 22030755 394 862 54 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand at the close of the fiscal year on June 30 1959 amounted to 83458786 and these accounts are detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia On December 5 1950 Col Blake R Van Leer the then President of the Georgia Institute of Technology pledged to the Alexander Memorial Building Fund a charitable trust created with a separate Board of Trustees the income to be received from the appropriation by the City of Atlanta and Fulton County for a threeyear period totaling 15000000 On February 11 1957 a deed was made from the Georgia Tech Athletic Association to the Board of Regents of the University System covering pro perty at 10th and Fowler Streets in Atlanta which is property including the Alexander Memorial Building The Georgia Institute of Technology now operates the Alexander Mem orial Building and collects rents for the use of the building from the Georgia Tech Athletic Association and WGST Radio Station Since the transfer of the property at 10th and Fowler Streets to the Regents the Georgia Institute of Technology has made improvements to the property and these expenditures are shown as plant fund improvements in distribution of cost payments Other pledges were made to the Alexander Memorial Building Fund before the property was transferred to the Regents of the University System and collections on these pledges are being paid to the Georgia Tech Athletic Association including those collected since the property was deeded to the Regents1109 UNIVERSITY SYSTEM OF GEORGIA GEORGIA INSTITUTE OF TECHNOLOGY ATLANTA All receipts disclosed by examination have been properly accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Georgia Institute of Technology for the cooperation and assistance given the State Auditors office during this examination and throughout the year1111 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA1112 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units1315 25681 Revenues Retained Donations 2743700 Earnings Educational Services 84040869 Interest 945062 Grants Counties and Cities 2500000 Total Income Receipts221755312 NONINCOME Private Trust Funds 13972855 CASH BALANCES JULY 1st Budget Funds 66517269 Private Trust Funds 7964067 Totals310209503 1959 1 575 500 00 30 969 40 82047142 7 605 69 25 000 00 2459 546 51 141 443 96 891 251 52 69435 64 3 561 677 631113 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA PAYMENTS 1958 1959 EXPENSE Personal Services156506878 177588631 Travel 1394511 1417925 Supplies Materials 7854993 9240289 Communication 1488488 1655006 Heat Light Power Water 4188455 4821927 Publications Printing 2966988 2879789 Repairs 892858 832224 Rents 907920 948972 Insurance 2242129 2303240 Pensions Benefits 2408526 2848825 Equipment 8109953 10675182 Miscellaneous 761649 1279610 Total Expense Payments1 89723348 2164 91620 OUTLAY Lands Buildings Personal Services 273450 1375290 Supplies Materials 15508 124533 Repairs 107200 286500 Insurance 1404 00 Contracts 6840151 5263440 Equipment 2189176 3973154 NONCOST Private Trust Funds 14993358 13949513 CASH BALANCES JUNE 30th Budget Funds 89125152 107565266 Private Trust Funds 6943564 7138447 Totals310209503 356167763 1114 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS AVAILABLE CASH Educational and General 63804179 Auxiliary Enterprises 13831087 Agency Funds 7139025 84774291 U S SECURITIES Educational and General 14900000 Auxiliary Enterprises 15000000 29900000 ADVANCE DEPOSIT Educational and General U S Supt of Documents 30000 Total Cash and Securities 114704291 ACCOUNTS RECEIVABLE Educational and General 289008 NOTES RECEIVABLE Agency Funds Credit Union 268850 Loan Funds 48340 317190 11531041 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE Educational and General 5 99141 Auxiliary Enterprises 3 88733 RESERVES EDUCATIONAL AND GENERAL Purchase Orders Outstanding 917391 Unearned Income 83 63700 Restricted Funds 2347763 Plant Improvement 36697095 AGENCY FUNDS Fund Balance 7139025 Student Loans 3171 90 SURPLUS Educational and General 30098097 Auxiliary Enterprises 28442354 9 878 74 483 25949 74 56215 585404 51 1 153 104 89 Note Store Inventories of 5023707 at June 30 1959 not included in above statement1115 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College of Business Administration Atlanta ended the fiscal year on June 30 1959 with a surplus of 30098097 in educational and general funds after providing the necessary reserve of 1516532 to cover accounts payable and purchase orders outstanding and reserving 8363700 for unearned income 2347763 for restricted funds and 36697095 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1959 was 28442354 after making provision for liquidation of 388733 purchase orders OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 240020973 and was provided by allotment made to the Unit by the Regents of the University System in the amount of 157550000 earnings from tuition fees and other sources of 80170973 and transfer of 2300000 from the auxiliary enterprises account The 240020973 income together with the 64251176 cash balance at the beginning of the period made a total of 304272149 available with which to meet educational and general costs in the year 214515053 of the available funds was expended for eduational and general operating expenses 11022917 was paid for plant improvements and land purchases and 78734179 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income of the auxiliary enterprises for the year was 4365682 from rentals 2832430 from book store sales 613690 from refectory sales and 421876 from interest on U S Bonds making a total of 8233678 From1116 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA the 8233678 received 2300000 was transferred to the Educational and General Fund leaving net income receipts of 5933678 The 5933678 net income receipts and the cash balance of 24873976 at the beginning of the fiscal year made total funds of 30807654 1976567 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 28831087 remained on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 32346994 30285042 25843085 Plant Maintenance 23943448 22561053 22338636 Plant Improvements 11022917 9424081 4393011 Library 17524637 14334708 11204658 Instruction 140699974 120669227 116336432 Total Educational and General 225537970 1972 74111 1 80115822 AUXILIARY ENTERPRISES Office Building Rental Fund 841632 840776 926853 Bookstore 976279 857510 781136 Refectory 158656 175032 179676 Total Auxiliary Enterprises 1976567 1873318 1887665 Total Cost Payments227514537 199147429 1820034871117 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 Personal Services177588631 156506878 146535991 Travel Expense 1417925 1394511 1266027 Supplies Material 9240289 7854993 10706268 Communication 1655006 1488488 1801172 Heat Lights Power Water 4821927 4188455 4296870 Printing Publicity 2879789 2966988 1868857 Repairs 832224 892858 1008455 Rents 948972 907920 883797 Insurance 2303240 2242129 2148282 Pensions Social Security 2848825 2408526 4031332 Equipment 10675182 8109953 2107930 Miscellaneous 1279610 761649 955495 Total Expense Payments2164 91620 1 89723348 177610476 OUTLAY Lands Buildings Improvements 7049763 7538147 839881 Equipment 3973154 1885934 3553130 Total Outlay Payments 11022917 9424081 4393011 Total Cost Payments227514537 199147429 182003487 Number of Employees on Payroll on June 30th 378 350 333 Average Student Enrollment Fall Quarter 5668 5210 5623 Winter Quarter 4707 4962 5046 Spring Quarter 3774 4463 4453 Average Regular Term 4716 4879 5041 SummerSchool 3003 2678 2897 Cost Payments Regular Term Fall Winter Spring Quarters Expense200326067 175436399 164254810 Outlay 11022917 9424081 4393011 2113 489 84 1 848 604 80 1 686 478 21 SummerSchool 16165553 14286949 13355666 2 275145 37 1 691474 29 1 820 034 871118 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE OF BUSINESS ADMINISTRATION ATLANTA YEAR ENDED JUNE 30 Annual Student Per Capita Cost Regular Term Expense Outlay 1959 424 78 2337 44815 1958 35957 1931 37888 1957 32584 871 33455 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all re ceipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors Office during this examination and throughout the year 1119 UNIVERSITY SYSTEM MEDICAL COLLEGE OF GEORGIA AUGUSTA1120 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units391450000 404200000 Revenue Retained Grants from U S Government 33517506 462 280 97 Donations 16450484 18965914 Earnings Educational Services 68853468 90600833 Transfer from Public Trust Funds 476629 537298 Total Income Receipts510748087 560535742 NONINCOME Public Trust Funds Gifts Contributions 00 57700 Income on Investments 599038 781446 Investments 402380 609631 TransfersBudget Funds 4 76629 5 372 98 Private Trust Funds 9805114 10009544 CASH BALANCES JULY 1st Budget Funds 120136414 130642547 Public Trust Funds 1220671 1052320 Private Trust Funds 2084408 2411695 Totals644519483 705563327UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA 1121 PAYMENTS 1958 1959 EXPENSE Personal Services345847973 391049040 Travel 4134903 4763333 Supplies Materials 91070682 68604246 Communication 5028125 5460120 Heat Light Power Water 11115367 12656390 Publications Printing 852790 873667 Repairs 2687077 4231239 Rents 1743110 2106521 Insurance 6803660 7818700 Pensions Benefits 6761295 7226947 Equipment 18307549 16085104 Miscellaneous 2497499 6715494 Total Expense Payments4 968 500 30 5275 908 01 OUTLAYS Lands Buildings Supplies Materials 68795 00 Printing Publicity 900 00 Contracts 1405609 244418 Equipment 1916620 00 NONCOST Public Trust Funds Investments 688000 569000 Expense Objects of Trust 5140 3153 Private Trust Funds 9477827 10614856 CASH BALANCES JUNE 30th Budget Funds 130642547 163343070 PublicTrust Funds 1052320 1391646 Private Trust Funds 2411695 1806383 Totals6 445 19483 7055633271122 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CURRENT ASSETS Cash in Bank Educational and General 88736884 Auxiliary Enterprises 32 421 33 Eugene Talmadge Memorial Hospital 708 827 53 Public Trust Funds 1391646 Private Trust Fund 6671985 1 709 254 01 University of Georgia Bldg Authority Bonds Auxiliary Enterprises 4 81300 INVESTMENTS PUBLIC TRUST FUNDS EquityUniv of Ga Building 170304 Real Estate 1400000 Student Notes 4082202 U S Bonds 500000 Univ System Bldg Authority Bonds 1138635 1 714 067 01 72 911 41 1 786 978 42 LIABILITIES RESERVES AND SURPLUS CURRENT LIABILITIES Encumbrances Outstanding Educational and General 749704 Eugene Talmadge Memorial Hospital 94873 51 RESERVES Restricted Fund Balances Educational and General 50051433 Public Trust Funds 8682787 Private Trust Funds 6671985 Plant Funds Educational and General 2097911 Eugene Talmadge Mem Hospital21311700 23409611 102 370 55 888 158 16 SURPLUS For Operations Educational and General 358 378 36 Auxiliary Enterprises 37234 33 Eugene Talmadge Memorial Hospital 40083702 796 449 71 1 786 978 421123 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Medical College of Georgia ended the fiscal year on June 301959 with a general fund surplus of 35837836 after providing the necessary reserve of 749704 to cover outstanding accounts payable and reserving 50051433 for restricted funds and 2097911 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the Auxiliary Enter prises at the College on June 30 1959 was 3723433 EUGENE TALMADGE MEMORIAL HOSPITAL Surplus available for operation of the Eugene Talmadge Memorial Hospital on June 30 1959 was 40083702 after providing reserves of 9487351 for liquidation of outstanding accounts payable and 21311700 for additions and improvements to plant OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Total income with which to meet the years educational and general operating expenses and plant improvements was provided by 104200000 allotment by the Regents 65197611 donations 15900991 student fees 4258363 from sales and services 537298 transfer from Public Trust Funds 380000 transfer from Auxiliary Enterprises and 6427189 from other sources making total receipts of 196901452 The 196901452 income and the 70124715 cash balance on hand at the beginning of the fiscal year made 267026167 funds available with which to meet educational and general costs in the year 178253165 of the available funds was expended in the year for edu cational and general expenses 36118 was paid for plant additions and improvements and 88736884 remained on hand June 30 1959 the end of the fiscal year1124 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Receipts from Auxiliary Enterprises in the fiscal year were 10182697 from which 1380000 was transferred to the Educational and General Fund and 4290000 was transferred to the Eugene Talmadge Memorial Hospital leaving net income of 5512697 The 5512697 net income together with the 3919436 cash balance at the beginning of the year made a total of 9432133 available with which to meet operating costs of the Auxiliary Enterprises in the period under review 5708700 of the available funds was expended for current operating expenses of the Auxiliary Enterprises in the fiscal year leaving a cash balance on hand June 30 1959 of 3723433 OPERATING ACCOUNTS HOSPITAL EUGENE TALMADGE MEMORIAL AVAILABLE INCOME AND OPERATING COSTS Total income of the Eugene Talmadge Memorial Hospital in the year ended June 30 1959 amounted to 358121593 of which 300000000 was provided by allotment by the Regents of the University System 40927760 was received for hospital fees 6090507 from sales and services 4290000 transfer from Auxiliary Enterprises and 6813326 from rents and other sources The 358131593 income and the 56598396 cash balance at the be ginning of the year made total funds available for the operation of the Hospi tal 414719989 in the year ended June 30 1959 343628936 of the available funds was expended in the year for operating expenses 208300 was paid for plant additions and improvements and 70882753 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three years are compared in the statement following1125 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Adminis and General 14321103 13477605 12428442 Student Welfare 454000 552000 PlantOperations 6955780 6838987 7849640 PlantImprovements 36118 3391924 480561 Library 3264781 3118502 1860810 Instruction 92728966 84425693 72858101 Activities Related to Instruction 1 51263 Extension 35475 Restricted Projects 60528535 46272897 38300758 Total Educ General1 782 89283 1 508 77608 1 339 650 50 AUXILIARY ENTERPRISES Bookstore 423618 363996 437687 SnackBar 2040702 2065996 1891922 StoresMiscroscope Sales Rentals 3 99601 Residence I III 2510496 2547372 Pelvimeter Sales 39904 Restaurant l 17536 Brace Shop 733884 Total Auxiliary Enterprises 5708700 4977364 2651578 E TALMADGE MEMORIAL HOSPITAL Adminis and General 32007865 32725513 24286174 Student Welfare 168000 480000 PlantOperations 27324753 24561194 21366993 PlantImprovements 208300 932750 Patient Oare 219861683 195003096 130649285 Library 56703 461258 Services 64266635 84360476 78943920 Total E Talmadge Mem Hosp 3438372 36 3 371 869 82 2 566403 80 Total Cost Payments5 278 35219 5002 41954 3932 570081126 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services3 910 490 40 3 45847973 2 731 923 43 Travel Expense 4763333 4134903 3260378 Supplies Materials 68604246 91070682 72434190 Communication 5460120 5028125 4615354 Heat Light Power Water 12656390 11115367 9576293 Printing Publicity 873667 852790 469249 Repairs Alterations 4231239 2687077 1212542 Rents 2106521 1743110 1610375 Insurance Bonding 7818700 6803660 8487542 Pensions Ret Systems 7226947 6761295 5203777 Equipment 16085104 18307549 11382086 Miscellaneous 6715494 2497499 399568 Total Expense Payments527590801 496850030 391843697 OUTLAY Land Bldgs Improvements 244418 3391924 1413311 Total Cost Payments527835219 500241954 393257008 Number of Employees on Payroll June 30th 1243 1207 1001 Average Enrollment Medical School 370 386 385 School of Nursing 74 109 90 444 495 475 Cost Payments Educational and General Expense 1 782 531 65 1 546 856 43 1 33484489 Auxiliary Enterprise Expense 5708700 49 773 64 26 51578 1 839 618 65 1 596 630 48 1 361 360 67 Educational and General Outlay 36118 33 919 24 4805 61 1 839 979 83 1 630 549 72 1 366 166 28 E Talmadge Mem Hospital Expense343628936 337186982 255707630 Outlay 208300 932750 Total Cost Payments5 278 35219 5002 419 54 3 932 570081127 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA YEAR ENDED JUNE 30 1959 1958 Annual Student Per Capita Cost based on Educational and General Fund and Auxiliary Enterprises cost ex clusive of cost of operating the Eugene Talmadge Mem Hospital Expense Outlay 4143 29 81 3 225 52 6852 1957 2 866 02 1033 414410 329404 2 876 35 Prior to the year ended June 30 1956 the University Hospital which is maintained by the City of Augusta and situated on ground adjacent to the Medical College was used as a teaching hospital by the Medical College of Georgia In the latter part of the year ended June 30 1956 the Eugene Talmadge Memorial Hospital was put into operation and is now being used as a teaching hospital by the Medical College PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1959 amounted to 8682787 of which 1391646 was cash in bank 500000 in U S Bonds 1138635 in University System Building Authority Bonds 4082202 in student notes 1400000 invested in real estate in Augusta and 170304 equity in University of Georgia buildings PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds on hand June 30 1959 amounted to 6671985 and consisted of student breakage deposits student activity funds and others as detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in audit report covering the Central Office of the Regents of the University System of Georgia All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher1128 UNIVERSITY SYSTEM OF GEORGIA MEDICAL COLLEGE OF GEORGIA AUGUSTA Records were found to be greatly improved over previous periods and the accounting system now employed by the Medical College appears to be well suited to the Schools needs Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year 1129 UNIVERSITY SYSTEM WEST GEORGIA COLLEGE CARROLLTON1130 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 53453127 Revenues Retained GrantsU S Government 82000 Earnings Educational Service 24933062 Donations 1400000 Total Income Receipts 79868189 NONINCOME Public Trust Funds 444 50 Private Trust Funds 8408941 CASH BALANCES JULY 1st Budget Funds 7252981 Public Trust Funds 58047 Private Trust Funds 1155876 Total 96788484 1 1959 271 268 35 482 35 300 443 69 13 458 50 585 652 89 10 867 00 104 913 95 429 805 21 503 97 20146 84 151 889 86UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON 1131 PAYMENTS 1958 EXPENSE Personal Services 26978727 Travel 576949 Supplies Materials 8842276 Communications 4084 34 Heat Light Power Water 1945540 Publications Printing 206175 Repairs 636478 Rents Insurance 694232 Pensions Benefits 335072 Equipment 1372991 Miscellaneous 403385 Total Expense Payments 42400259 OUTLAY Lands Improvements Personal Services 458181 Supplies Materials 197519 Repairs 89704 Equipment 994986 Contracts Other Outlay NONCOST Public Trust Funds 52100 Private Trust Funds 7550133 CASH BALANCES JUNE 30th Budget Funds 42980521 Public Trust Funds 50397 Private Trust Funds 2014684 Totals 96788484 1959 317 479 21 6 957 40 93 228 37 5 809 89 21 431 03 1 783 53 5164 74 104 40 6 833 23 5 505 75 12 375 45 12 771 66 489 444 66 18 966 55 3 361 95 3 357 42 15 860 36 239 849 62 8916 6 800 00 107 846 85 244 528 38 4 570 97 17 213 94 1151 889 861132 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS AVAILABLE CASH Educational and General 229189 35 Auxiliary Enterprises 15 33903 Public Trust Funds 457097 Private Trust or Agency Funds 1945123 ACCOUNTS RECEIVABLE Education and General 28500 Auxiliary Enterprises 561 00 OTHER ASSETS Auxiliary Enterprises Inventories 1397880 Public Trust Funds Student Notes 680834 268 550 58 84600 20 78714 290 183 72 LIABILITIES RESERVES SURPLUS CASH LIABILITIES ACCOUNTS PAYABLE AND PURCHASE ORDERS OUTSTANDING Educational and General 375282 Auxiliary Enterprises 141351 RESERVES For Plant Imps Plant Funds 15300064 For Restricted Funds Adult Education 262600 Elementary Coop Program 387439 Scholarships 62000 712039 For Unearned Income Education and General 2147124 Auxiliary Enterprise 544700 2691824 For Public Trust Funds 11 379 31 For Private Trust or Agency Fund 19451 23 For Inventories 13 97880 SURPLUSFOR OPERATIONS Educational and General 4412926 Auxiliary Enterprise 903952 5166 33 231 848 61 53 168 78 290183721133 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The West Georgia College at Carrollton ended the fiscal year on June 30 1959 with a surplus of 4412926 in its educational and general fund after providing the necessary reserve of 375282 for accounts payable and pur chase orders outstanding and reserving 2147124 for unearned income applicable to summer school and fall of 1959 15300064 for plant improve ments 387439 for Coop Program for Elementary Education 62000 for scholarships and 262600 for unexpended funds donated by the Ford Foundation for adult education AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1959 was 903952 after providing reserve of 141351 for accounts payable and purchase orders outstanding 544700 for unearned income and 1397880 for inventories OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year ended June 30 1959 was 22300000 for operations and 4800000 for plant fund in addition to which the College received 144799 vocational funds from the State Department of Education 11912589 was collected in tuition and fees 500000 was donated to the College by the Ford Foundation for Adult Elementary Education 30000 was received from the University of Georgia Coop Program in Elementary Education 48235 Grant from the Federal Government 845850 from private donations for scholarships 229895 for interest earned on Savings Account and 1057242 transfer was received from the Auxiliary Enterprises account making total receipts for the year 41868610 The 41868610 income together with the 42263832 cash balance on hand at the beginning of the fiscal year made a total of 84132442 available with which to meet the years operating expenses for educational and general purposes 1134 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON 33065001 of the available funds was expended for current operating expenses of the educational and general activities at the College 28148506 for plant improvements and 22918935 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income receipts from dormitories dining halls and other auxiliary enter prises at the College in the year ended June 30 1959 were 17901885 From the 17901885 received 1057242 was transferred to the educational and general fund and 147964 excess dormitory income sent to the Board of Regents leaving net income receipts of 16696679 The 16696679 net income and the 716689 cash balance on hand at the beginning of the year made a total of 17413368 available for operating the auxiliary enterprises in the year 15879465 of the available funds was expended for operation of the auxiliary enterprises in the period under review and 1533903 remained on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 EDUCATIONAL AND GENERAL Administration General 6573025 Student Welfare 865646 PlantMaintenance 3563093 PlantImprovements 28148506 Library 14 95307 Instruction 18699880 Extension 172606 Adult Education 757844 Scholarships 937600 1958 55 990 57 8 098 80 34 54406 1740390 12 99235 149 23133 2271 84 12 50940 246250 1957 51 030 86 5 638 01 2945853 30 21420 9 979 95 120 907 63 147163 1154165 Toral Educational and General 61213507 29550475 26024246UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON 1135 YEAR ENDED JUNE 30 BY ACTIVITY Continued 1959 1958 1957 AUXILIARY ENTERPRISES Dining Halls 10643846 9609516 8734867 Dormitories 3893001 3741099 3579710 Bookstore 921381 725952 605024 Apartments 421237 513607 515009 Total Auxiliary Enterprises 15879465 14590174 13434610 Total Cost Payments 77092972 44140649 39458856 BY OBJECT EXPENSE Personal Services 31747921 Travel Expense 695740 Supplies Materials 9322837 Communication 580989 Heat Light Power Water 2143103 Printing Publicity 178353 Repairs 516474 Rents 10440 Insurance 6 83323 Pensions Social Security Costs 5 50575 Equipment 1237545 Miscellaneous 12771 66 Total Expense Payments 48944466 OUTLAY Additions Improvements 26562470 Equipment 1586036 Total Cost Payments 77092972 Number of Employees on Payroll June 30th 79 Average Enrollment Fall Quarter 655 Winter Quarter 625 Spring Quarter 553 AverageRegular Term 611 Summer School 254 269 78727 576949 88422 76 4 084 34 1945540 2 06175 6 346 78 6 942 32 3 350 72 13 729 91 4 033 85 223 585 51 4 771 09 86 291 81 464423 16 308 35 2 308 50 19 504 62 5050 6 92210 7 556 56 19 568 78 3 076 51 42400259 39458856 7454 04 9 949 86 44140649 39458856 68 63 538 490 534 456 491 425 521 457 213 217 1136 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 1959 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 47382853 Outlay 28148506 Total CostRegular Term 75531359 Summer School 15 61613 1958 412 578 28 17 403 90 429 982 18 1142431 1957 389 913 56 389 913 56 4 675 00 Total Cost Payments 77092972 44140649 39458856 Average Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense Outlay 775 50 460 70 79190 3340 853 20 123620 82530 853 20 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College at the close of the fiscal year on June 30 1959 amounted to 1945123 and these accounts are listed in the unit report GENERAL The College uses the Sand Hill School in the Carroll County School System for teacher training and in the year ended June 30 1959 paid 592500 to the Carroll County Board of Education for supplement to salaries of County teachers in this laboratory school and paid an additional 36000 to the principal and 22500 to one of the teachrs for lunchroom and bus supervision This cost is classified as personal services in the unit report The Board of Regents of the University System at its meeting September 17 1958 approved the following leaves of absence for the faculty at West Georgia College 1 Leave of absence with pay in the amount of 83333 for Mr William Lewis Associate Professor of Psychology for the Fall Quarter 2 Leave of absence with an allowance of 100000 for Mr Quinton Prince Principal of the Laboratory School for the 19581959 academic year1137 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the West Georgia College were found in good condi tion all receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1139 UNIVERSITY SYSTEM NORTH GEORGIA COLLEGE DAHLONEGA 1140 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 38951200 47100000 Transfers from Public Trust Funds 108696 84961 Revenues Retained Grants U S Government 00 492600 Earnings Educational Services 50612958 55917590 Total Income Receipts 89672854 103595151 NONINCOME Public Trust Funds Gift Contributions 1313010 Income on Investments 19247 19447 Investments 37000 89900 Private Trust Funds 16490134 17784524 CASH BALANCES JULY 1st Budget Funds 11824318 9787731 Public Trust Funds 63055 68102 Private Trust Funds 2313433 5104751 Totals 120420041 137762616 1141 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA PAYMENTS 1958 1959 EXPENSE Personal Services 49571941 53498479 Travel 464667 459036 Supplies Materials 24280535 22371338 Communication 413857 497232 Heat Light Power Water 1770309 1874542 Publications Printing 686069 792973 Repairs 1101442 1076643 Rents 137101 126570 Insurance 1797183 1717540 Pensions Benefits 273344 947622 Equipment 1454638 1708758 Miscellaneous 711015 702431 Total Expense Payments 82662101 85773164 OUTLAYS Lands Improvements Personal Services 847 40 Supplies Materials 380020 Printing 1200 Repairs 47 444 43 Contracts 194217 Equipment 3642720 NONCOST Public Trust FundsInvestments 512 00 Private Trust Funds 136 98816 CASH BALANCES JUNE 30th Budget Funds 9787731 Public Trust Funds 68102 Private Trust Funds 5104751 Totals120420041 17 547 99 23 851 20 54 00 00 22 496 00 34 506 25 3 298 75 172 753 07 177 641 74 11 605 84 56 139 68 1 377 626 16 1142 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA CURRENT BALANCE SHEET JUNE 30 1959 Educ Auxiliary and Enter ASSETS General prises CASH ON HAND AND IN BANKS Budget Funds For Operations 5310065 4770792 For Plant Funds Outlay 7683317 Public Trust Funds 1160584 Private Trust Funds 5613548 INVESTMENTS Public Trust Funds U S Bonds 538400 Student Loans 3 86175 Private Trust Funds U S Bonds 31450 ACCOUNTS RECEIVABLE 216625 193259 20940164 4964051 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts Payable 298800 RESERVES For Purchase Orders Outstanding Operations 250929 Plant Funds 2607872 For Unearned Income 1914371 942690 For Public Trust Funds 2085159 For Private Trust Funds 5644998 For Plant Funds 5075445 SURPLUS For Operations 3361390 3722561 20940164 4964051 Note Inventories of 64 53217 for Canteen Stores are not included in above figures1143 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The North Georgia College at Dahlonega ended the fiscal year on June 30 1959 with a surplus of 3361390 in educational and general funds after providing reserve of 2858801 to cover purchase orders outstanding 1914371 for unearned income and 5075445 for plant additions and improvements AUXILIARY ENTERPRISES There was a surplus of 3722561 in the accounts of the Auxiliary Enter prises at the end of the year on June 30 1959 after reserving 298800 for liquidation of outstanding accounts payable and 942690 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment by the Regents to the North Georgia College in the year ended June 30 1959 was 47100000 of which 39100000 was for General Fund Operations and 8000000 for Plant Fund Improvements Income from tuition fees interest on investments rents and other sources was 14699499 84961 was received from Public Trust Funds Land Grant held by the University of Georgia and 2932751 transfer from the Auxiliary Enterprises account which with allotment from the Regents and other income made total income from all sources 64817211 The 64817211 income together with the cash balance of 9150788 at the beginning of the fiscal year made total funds available for educational and general purposes 73967999 51129073 of the available funds was expended for the current operating expenses of the educational and general activities at the College 9845544 was paid for buildings improvements and equipment and there remained on hand June 30 1959 129933821144 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Total income from earnings of auxiliary enterprises at the College in the year ended June 30 1959 was 41710691 from which 2932751 was trans ferred to the educational and general fund account leaving net income receipts of 38777940 The 38777940 income receipts and the 636943 cash balance on hand at the beginning of the fiscal year made a total of 39414883 available for operation of the auxiliary enterprises at the College 34644091 was expended for current operating expenses of the auxiliary enterprises in the fiscal year leaving a cash balance in the auxiliary enter prises account of 4770792 at the end of the fiscal year on June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College the past three years are compared in statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 EDUCATIONAL AND GENERAL Administration 8299934 Plant Maintenance 8201626 Plant Improvements 98 455 44 Library 2790207 Instruction 284 772 61 Student Welfare 3360045 1958 75 291 60 76 817 91 90 473 40 24 970 56 256 027 66 33 432 53 1957 68 992 84 73 195 26 127 084 25 23 920 98 236 583 70 29 782 34 Total Educational and General 60974617 55701366 55955937 AUXILIARY ENTERPRISES Dining Halls 225 29196 Dormitories 89067 01 FarmDairy 00 Faculty Housing 11043 87 Other Agencies 2103807 346 440 91 Total Cost Payments 95618708 240 629 22 86 364 45 40009 13 073 61 19 613 38 206 356 88 84 87912 185 33 17 557 31 18 753 40 36008075 32773204 91709441 887291411145 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30 BY OBJECT 1959 EXPENSE Personal Services 534 984 79 Travel Expense 4590 36 Supplies Materials 22371338 Communication 4 972 32 Heat Lights Water Power 1874542 Printing Publicity 792973 Repairs 1076643 Rents l 265 70 Insurance Bonding 1717540 Pensions Soc Sec Ret 947622 Equipment 17 087 58 Miscellaneous 7024 31 1958 495 719 41 4 646 67 242 805 35 4 138 57 17 703 09 6 860 69 1101442 1 371 01 17 971 83 2 733 44 14 546 38 7110 15 1957 429 588 26 3 886 03 215 410 13 4 875 51 20 203 63 9 151 45 13 984 55 1 884 77 15 932 18 11 669 41 26 008 08 7 613 16 85773164 826 62101 760207 16 OUTLAY Lands Buildings Improvements 6394919 5404620 12294315 Equipment 3450625 3642720 414110 Total Cost Payments 95618708 91709441 88729141 BY TERMS Fall Winter Spring Quarters Expense 82955204 80141870 73185382 Outlay 9845544 9047340 12708425 Total Cost Regular Term 92800748 89189210 85893807 Summer School 2817960 2520231 2835334 Total Cost Payments 95618708 91709441 88729141 Number of Employees on Payroll June 30 139 135 117 Average Enrollment Regular Enrollment Fall Winter Spring Quarters 737 Summer School 300 Annual Student Per Capita Cost Regular Term Expense 112558 Outlay 13359 730 207 1 097 83 123 93 703 190 1 041 04 180 77 1 259 17 1 221 76 1 221 811146 UNIVERSITY SYSTEM OF GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA PUBLIC TRUST FUNDS Student Loan Funds on June 30 1959 amounted to 2085159 of which 1160584 was cash in bank 534800 invested in U S Bonds and 386175 in student notes PRIVATE TRUST FUNDS Private Trust Funds held on June 30 1959 had a cash balance of 5613548 and had 31450 invested in U S Bonds for student organi zations and others making a total of 5644998 on June 30 1959 GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System Books and records of the College were found in excellent condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year 1147 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE1148 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE RECEIPTS 1958 1959 INCOME FROM STATE REVENUE ALLOTMENTS Transfer Other Spending Units 56009468 63585736 Revenues Retained Donations 5000000 00 Earnings Educational Services 50474817 51086569 GrantsCounties and Cities 3571230 3837306 Transfers from Public Trust Funds 13 465 63 00 Total Income Receipts116402078 118509611 NONINCOME Public Trust Funds Income on Investments 1017732 2502887 Gifts for Principal 530237 457679 Investments 498282 3632515 Transfers Other Units P T F 153787 138887 Transfers to College Income13 465 63 00 Private Trust Funds 8642519 9578495 CASH BALANCES JULY 1st Budget Funds 22144296 21680048 Public Trust Funds 3181070 2812545 Private Trust Funds 2829773 3762165 Totals154053211 1630748321149 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PAYMENTS 1958 1959 EXPENSE Personal Services 68072317 72607210 Travel 1023445 1250830 Supplies Materials 16949791 16801307 Communication 747115 803374 Heat Light Power Water 5760877 5380599 Publications Printing 682679 597323 Repairs 1456228 1350431 Rents 310392 344638 Insurance 3165153 3159865 Pensions Benefits 1225870 1574610 Equipment 2469330 2429109 Miscellaneous 2023477 545493 Total Expense Payments1038 866 74 1 068 447 89 OUTLAYS Lands Improvements Personal Services 837067 492073 Supplies Materials 2150080 2748987 Travel 525 Repairs 827939 329290 Pensions Benefits 16543 00 Contracts 56 11630 4409 15 Equipment 3536393 5433025 NONCOST Public Trust Funds Investments 1222000 3832533 Expense Objects of Trust 790067 Private Trust Funds 7710127 9447174 CASH BALANCES JUNE 30th Budget Funds 21680048 23900055 Public Trust Funds 2812545 4921913 Private Trust Funds 3762165 3893486 Totals154053211 163074832 1150 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH ASSETS Available Cash Educational and General 232 822 87 Auxiliary Enterprises 6177 68 Public Trust Funds 4921913 Private Trust or Agency Funds 3893486 32715454 Investments Public Trust Funds 398 63724 72579178 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Outstanding Educational and General 1 829 40 Auxiliary Enterprises 5064 46 RESERVES For Plant Improvement Plant Funds 14969252 Unearned Income Educational and General 34 695 49 Auxiliary Enterprises 17 702 25 Public Trust Funds 44785637 Private Trust Funds 3893486 SURPLUS Educational and General 46 605 46 Auxiliary Enterprises Deficit16 58903 Store inventories not included in Balance Sheet above For Educational and General 2314643 For Auxiliary Enterprises 28 37700 51 523 43 6 893 86 688 881 49 30 016 43 S 725 791 781151 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College for Women at Milledgeville ended the fiscal year on June 30 1959 with a surplus of 4660546 in its educational and general fund after providing the necessary reserve of 182940 to cover outstanding accounts payable and purchase orders and reserving 3469549 for unearned income and 14969252 for plant additions and improvements Educational and general fund assets on this date consisted of 23282287 cash on hand and in banks AUXILIARY ENTERPRISES Auxiliary Enterprises assets on June 30 1959 consisted of 617768 cash on hand After reserving 506446 for liquidation of outstanding accounts payable and purchase orders and 1770225 for unearned income a deficit of 1658903 is shown at June 30 1959 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Income with which to meet the years educational and general operating expenses amounted to 85548801 and was provided by allotment of 61700000 made to the College by the Regents of the University System 1645736 from the State Department of Education 3837306 from Baldwin County Board of Education 15691991 from tuition and fees 2394428 transfer from the Auxiliary Enterprises account and 279340 from other sources The 85548801 income provided and the 21458773 cash balance at the beginning of the period made 107007574 available with which to meet educational and general costs in the year 74280472 of the available funds was expended for educational and general operating expenses 9444815 was paid for buildings and improve ments and 23282287 remained on hand June 30 1959 OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from earnings of auxiliary enterprises at the College in the year just closed was 35355238 of which 11075194 was from dormitory and1152 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE apartment rents 19075958 from dining halls 3713245 from laundry and 1490841 net from student union From the 35355238 income received 2394428 was transferred to Educational and General Plant Fund for plant additions and improvements leaving net income in the amount of 32960810 The 32960810 net income and the 221275 cash balance at the begin ning of the fiscal year made a total of 33182085 available with which to meet operating costs of the auxiliary enterprises in the period under review 32564317 of the available funds was expended in the year for current operating expenses of the auxiliary enterprises and 617768 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all the activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 EDUCATIONAL AND GENERAL Admin and Student Welfare 15370162 Plant Maintenance 118 526 60 Library 34 245 26 Instructions 42049167 Extension 1540781 Organized Research 431 76 Restricted Funds Plant Outlay 94448 15 1958 149 782 03 105 976 10 32 992 01 392 667 19 12 720 06 734 05 13 465 63 129 796 52 1957 141 321 02 92 482 40 32 314 68 368 225 03 13 466 06 748 04 109 333 12 837 25287 838 133 59 757890 35 AUXILIARY ENTERPRISES Dormitories and Apartments 10111060 Dining Halls 178 44811 Laundry 36844 79 Student Union 9 239 67 104 517 74 182 328 91 34 609 73 9 073 29 97 316 11 181 491 12 34 459 15 9 560 40 32564317 33052967 32282678 1 162 896 04 1 168 663 26 1 080 717 131153 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE YEAR ENDED JUNE 30 BY OBJECT 1969 1958 1957 EXPENSE Personal Service 72607210 68072317 64857638 Travel Expense 1250830 1023445 842560 Supplies Materials 16801307 16949791 17061358 Communication 803374 747115 692060 Heat Lights Water 5380599 5760877 4066290 Printing Publicity 597323 682679 521007 Repairs 1350431 1456228 1025050 Rents 344638 310392 320884 Insurance Bonding 3159865 3165153 4174714 Pensions Social Security 1574610 1225870 2000537 Equipment 2429109 2469330 991284 Miscellaneous 545493 2023477 585019 Total Expense Payments106844789 103886674 97138401 OUTLAY Lands Bldgs Improvements Personal Services 492073 837067 661879 Travel Expense 525 00 00 Supplies Materials 2748987 2150080 209355 Repairs 329290 827939 9382047 Pensions Soc Sec 00 16543 9809 Equity Apartment 440915 430161 419669 Contracts 5181469 Equipment 5433025 3536393 250553 Total Outlay Payments 9444815 12979652 10933312 Total Cost Payments116289604 116866326 108071713 Number of Employees on Payroll at June 30 120 124 109 Average Enrollment Fall Quarter 658 650 641 Winter Quarter 584 587 613 Spring Quarter 620 596 566 AverageRegular Term 621 611 606 1154 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE YEAR ENDED JUNE 30 1959 1958 1957 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense101835871 99683300 92267805 Outlay 9444815 12979652 10933312 1112 806 86 1126 629 52 1 032 011 17 Summer School 5008918 4203374 4870596 Total Cost Payments1162 89604 1168 663 26 108071713 Annual Student Per Capita Cost Regular Term Expense 163987 163148 152257 Outlay 15209 21243 18042 179196 184391 170299 PUBLIC TRUST FUNDS On June 30 1959 the College held 44785637 in Public Trust Funds of which 4921913 was cash in bank 26573633 invested in stocks and bonds 1745479 was in student notes and 11544612 was equity in apartment building The 11544612 investment in the Parkhurst Apartment Building is being amortized over a period of thirty years with interest at 2 Receipts and Payments for Loan Funds and Scholarship and Endowment Funds are shown in schedule on pages 12 and 13 of the unit report PRIVATE TRUST FUNDS Private Trust and Agency Funds being administered by the College on June 30 1959 amounted to 3893486 and these accounts are detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia All receipts disclosed by examination have been accounted for and expen ditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1155 UNIVERSITY SYSTEM GEORGIA TEACHERS COLLEGE STATESBORO 1156 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 87380080 99718574 Revenues Retained Earnings Educational Services 50764567 60021847 Grants Counties and Cities 5342696 6072366 Total Income Receipts143487343 165812787 NONINCOME Private Trust Funds 95170 83 Public Trust Funds CASH BALANCES JULY 1st Budget Funds 31945734 Private Trust Funds 22171 50 Totals 187167310 248786065 1959 109 516 7 073 700 269 12 873 55 34 03 86 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO 1157 PAYMENTS 1958 1959 EXPENSE Personal Services 60931317 68576879 Travel1 808075 1011002 Supplies Materials 18690106 19962997 Communication 676801 798458 Heat Light Power Water 1574010 1639719 Publications Printing 616881 573060 Repairs 440838 655686 Rents 1000 177446 Insurance 1619844 1655165 Pensions Benefits 1159070 1226157 Equipment 2244047 3087611 Miscellaneous 1212195 880643 Total Expense Payments 89974184 100244823 OUTLAYS Lands Improvements Personal Services 3568846 3473562 Supplies Materials 2576054 495937 Printing Publicity 4080 1800 Contracts 4794925 45544896 Equipment 4488085 1910179 Insurance 500 Total Outlay Payments 15431990 51426874 Total Cost Payments105406174 151671697 NONCOST Private Trust Funds 10446847 10626541 Public Trust Funds 5 717 00 CASH BALANCES JUNE 30th Budget Funds 70026903 84167993 Private Trust Funds 1287386 1612500 Public Trust Funds 135634 Totals187167310 248786065 1158 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANKS Educational and General 7555172 Plant Funds 6437934 Auxiliary Enterprises 13604787 Public Trust Fund 135634 Private Trust and Agency Fund 2124973 29858500 U S SECURITIES Plant Funds 39124400 Auxiliary Enterprises 17445700 56570100 ACCOUNTS RECEIVABLE Educational and General Bulloch County Board of Educ 8 25679 Students 6000 State Dept of Education 4240 Car Storage on Expense Accounts Lucile Golightly 300 BettyLane 300 836519 Auxiliary EnterprisesStudents 12755 849274 INVENTORIES Educational and General General Store 1507822 Auxiliary Enterprises Student Center 2374893 3882715 STUDENT LOANS Public Trust Funds 571700 91732289UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO CURRENT BALANCE SHEET JUNE 30 1959 1159 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders Educational and General 598640 Social Security 520594 1119234 Auxiliary Enterprises 369369 Social SecurityEmployer Cont 42520 4118 89 RESERVES Unearned Income Summer School Fees B oarding Social SecurityEmployees Contr Educational and General Auxiliary Enterprises Georgia Sales Tax Auxiliary Enterprises Public Trust Funds Plant Funds Private Trust and Agency Funds Inventories SURPLUS FOR OPERATIONS Educational and General Auxiliary Enterprises 15311 23 49 898 20 35 631 62 4 73309 39164 20788 7 07334 455 623 34 15 91712 38 82715 22 826 37 270 881 91 608303 38 293 708 28 917 322 891160 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Teachers College at Statesboro ended the fiscal year on June 30 1959 with a surplus of 2282637 in its educational and general fund after providing the necessary reserve of 1119234 to cover accounts payable and purchase orders outstanding and reserving 4989820 for unearned income applicable to summer school and 45562334 for additions and improvements to plant AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enter prises at the College on June 30 1959 was 27088191 after providing reserve of 411889 for liquidation of accounts payable and purchase orders outstanding and reserving 3563132 for unearned income OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotments to the College by the Regents in the year were 48500000 for general operations and 51069100 for plant additions In addition to the allotments 23871727 was received in tuition and fees 6072366 from the Bulloch County Board of Education 4954364 transfer from the Auxiliary Enterprises account and 149474 from other sources making a total for the period of 134617031 The 134617031 income and the 43049135 cash balance on hand at the beginning of the period made 177666166 funds available with which to meet educational and general costs in the year 73121786 of the available funds was expended for educational and general operating expenses in the year 51426874 was paid for buildings and improvements and 53117566 remained on hand June 30 1959 the end of the fiscal year OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from auxiliary enterprises in the year was 36150120 of which 11524191 was from dormitories and housing 24655683 from dining1161 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO halls 324828 from book store 400225 interest on investments and 8193 from other sources less 763000 refunds of Summer School reserva tions and room deposits From the 36150120 income receipts 4954364 was transferred to the Educational and General Fund account for plant additions and improvements leaving net income of 31195756 The 31195756 net income and the 26977768 cash balance at the beginning of the period made a total of 58173524 available 27123037 of the 58173524 available funds was expended in the year for operating the auxiliary enterprises at the College and 31050487 re mained on hand June 30 1959 COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the following statement YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration 4748356 4105527 3699229 General 4890451 5118960 4982886 Student Welfare 2315078 2256434 714630 Library 3562102 3165596 3140945 PlantOperations 9645914 8952746 7716450 PlantImprovements 51426874 15431990 13053962 Instruction 38625385 31795762 40369923 Activities Related to Instruction 9334500 87 81726 Total Educational and General 124548660 79608741 73678025 AUXILIARY ENTERPRISES Dormitories 8521274 8737668 7840456 DiningHalls 18072231 16462930 16328883 Bookstore 529532 596835 680089 Total Auxiliary Enterprises 27123037 25797433 24849428 Total Cost Payments151671697 105406174 985274531102 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services 68576879 60931317 56025890 Travel Expense 1011002 808075 890410 Supplies 19962997 18690106 15933665 Communication 798458 676801 568577 Heat Lights Power Water 1639719 1574010 2725094 Printing Publicity 573060 616881 570904 Repairs Alterations 655686 440838 Rents 177446 1000 Pensions 1226157 1159070 1711892 Insurance 1655165 1619844 1537032 Equipment 3087611 2244047 4735054 Miscellaneous 880643 1212195 774973 Total Expense Payments100244823 89974184 85473491 OUTLAY Buildings Improvements 49516695 10943905 10581430 Equipment 1910179 4488085 2472532 Total Cost Payments151671697 105406174 98527453 Number of Employees on Payroll June30 110 100 144 Average Enrollment Regular Term Fall Quarter 1147 914 865 Winter Quarter 1090 875 851 Spring Quarter 975 854 808 AverageRegular Term 1071 881 841 Summer School 714 592 572 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 95734189 86914717 81626028 Outlay 51426874 15431990 13053962 Total CostRegular Term147161063 102346707 94679990 Cost PaymentsSummer School 4510634 3059467 3847463 Total Cost Payments151671697 105406174 985274531163 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO YEAR ENDED JUNE 30 1959 1958 1957 Annual Student Per Capita Cost Regular Term Expense Outlay 89388 48018 98654 175 16 970 58 15522 1 374 06 1 161 70 1 125 80 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the College on June 30 1959 amounted to 2124973 consisting of 1591712 for student activities application deposits and student bank deposits as detailed in the unit report 512473 Social Security withholdings and 20788 sales tax collections to be remitted GENERAL In previous audit report for the year ended June 30 1958 attention was called to fiftynine checks totaling 88500 issued to parties as listed therein for refunds of application deposits but which were deposited to the credit of the Georgia Teachers College Alumni Loan Fund In the year ended June 30 1959 the Alumni Loan Fund refunded the 88500 and the amount is being held by the College until the respective students authorize the College to use the money All receipts disclosed by examination have been accounted for and expen ditures for the period under review were supported by proper voucher with the exception of 600 car storage charged on expense accounts Storage on personally owned cars is included in the 6 mileage and this G per mile is the maximum limitation on this type of transportation under State law The 600 car storage should be refunded to the College All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1165 UNIVERSITY SYSTEM VALDOSTA STATE COLLEGE VALDOSTA 1166 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 32550000 Revenues Retained Earnings Educational Services 24709470 Total Income Receipts 57259470 NONINCOME Public Trust Funds Gifts for Principal 100000 Income 563 92 Investments 245800 Private Trust Funds 15330180 CASH BALANCES JULY 1st Budget Funds 10264649 Public Trust Funds 943208 Private Trust Funds 744667 Total 84944366 1959 353 000 00 275122 21 628122 21 94300 561 58 1 941 66 148 858 91 158 270 04 4 792 33 16 265 71 959 755 44 1167 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA PAYMENTS 1958 EXPENSE Personal Services 321 31393 Travel 311426 Supplies Materials 6913306 Communication 3 805 38 Heat Light Power Water 1764768 Publications Printing 139705 Repairs 817661 Insurance 1293965 Pensions Benefits 610569 Equipment 1598075 Miscellaneous 10 508 54 Total Expense Payments 47012260 1959 360 754 97 4 02119 72 886 57 4 563 76 19 242 61 1 332 85 6 709 82 12 865 92 7 005 50 10113 75 1049373 509 990 67 OUTLAYS Lands Improvements Personal Services 1078 38 Supplies Materials 86556 Repairs 1722284 Pensions Benefits 1106 Equipment 2767071 Printing Publications Total Outlay Payments 4684855 Total Cost Payments 51697115 NONCOST Public Trust Funds Investments 8 661 67 Private Trust Funds 14448276 CASH BALANCES JUNE 30th Budget Funds 15827004 Public Trust Funds 479233 Private Trust Funds 1626571 Totals 84944366 00 2 738 35 85 228 36 00 9 26713 2100 97 254 84 607 245 51 4 078 16 143 611 65 179146 74 4160 41 21 512 97 959755441168 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA CURRENT BALANCE SHEET JUNE 30 1959 ASSETS CASH AND IN BANK Educational and General 77 206 87 Plant Funds 31 40119 Auxiliary Enterprises 70 538 68 Public Trust Funds 416041 Private Trust and Agency Funds 2691047 21021762 INVESTMENTS AND LOANS PUBLIC TRUST FUNDS U S Bonds 400000 Common StockIllinois Central Railway 194304 University System Building Authority Bond 9 05608 Student Loans 733327 2233239 ACCOUNTS RECEIVABLE Educational and General 113 73 Auxiliary Enterprises 11100 22473 INVENTORY STORES Educational and General 2 396 46 Auxiliary Enterprises 1395283 1634929 24912403 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Educational and General 4 91087 Auxiliary Enterprises 826 66 RESERVES Public Trust Funds 2649280 Private Trust and Agency Funds 26 910 47 Plant Funds 3140119 Depreciation on Bus E G 926465 Unearned Income Educational and General 1611200 Auxiliary Enterprises 5 052 32 InventoriesStores 16 349 29 SURPLUS FOR OPERATIONS Educational and General 47 033 08 Auxiliary Enterprises 64 77070 5 737 53 131 582 72 111 803 78 249 124 031169 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Valdosta State College at Valdosta ended the fiscal year on June 30 1959 with a surplus of 4703308 in its educational and general fund after providing the necessary reserve of 491087 for outstanding accounts payable and reserving 1611200 for unearned income 3140119 for additions and improvements to plant and 926465 for depreciation on bus and 239646 for stores inventory AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1959 was 6477070 after providing reserves of 82666 for outstanding accounts payable and 505232 for unearned income and 1395283 for stores inventory OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME AND OPERATING COSTS Allotment to the College by the Board of Regents in the year was 35200000 and 11462975 was received from tuition and fees 100000 from the University of Georgia Division of General Extension and 1001182 from the auxiliary enterprises account making total income receipts for the period 47764157 The 47764157 income together with the cash balance of 10888978 on hand at the beginning of the year made 58653135 funds available with which to meet educational and general operating expenses 38066845 of the available funds was used for operating expenses of educational and general activities at the College 9725484 was paid for plant additions and improvements and 10860806 remained on hand June 30 1959 OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME AND OPERATING COSTS Income from auxiliary enterprises in the year was 16049246 of which 3496450 was from dormitory rents 9704306 from dining halls 2131760 from the book store and 716730 from laundry1170 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA From the 16049246 income received 1001182 was transferred to the educational and general fund account leaving net income of 15048064 The 15048064 income together with the 4938026 cash balance at the beginning of the fiscal year made a total of 19986090 available with which to meet operating costs of the auxiliary enterprises in the period under review 12932222 of the available funds was expended for current operating expenses of the auxiliary enterprises in the year and 7053868 remained on hand June 30 1959 the end of the fiscal year COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1959 1958 1957 EDUCATIONAL AND GENERAL Administration and General 7413192 Student Welfare 1099098 PlantOperations 69 65409 PlantImprovements 9725484 Library 1801793 Instruction 192 30707 InstructionSummer School 1317000 Stores Warehouse 239646 69 742 04 10 822 97 6928109 46 848 55 18174 88 170 200 24 12 210 00 69 296 90 9 968 33 59 65376 108 979 26 15172 87 147 719 23 17 741 80 Total Educational and General 47792329 39727977 42853215 AUXILIARY ENTERPRISES Dormitories 2892543 2927672 DiningHalls 7967644 7220008 Laundry 459551 412787 Student Center 1478312 1297515 General 134172 111156 Total Auxiliary Enterprises 129 32222 119 691 38 Total Cost Payments 60724551 51697115 25 816 33 65 578 97 3958 97 9 631 36 104 985 63 533517781171 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 BY OBJECT 1959 1958 1957 EXPENSE Personal Services 36075497 32131393 29027709 Travel Expense 402119 311426 389362 Supplies Materials 7288657 6913306 6335650 Communication 456376 380538 401152 Heat Light Power Water 1924261 1764768 1536203 Printing Publicity 133285 139705 152411 Repairs 670982 817661 463031 Insurance Bonding 1286592 1293965 1221949 Pensions Ret Systems 700550 610569 987139 Equipment 1011375 1598075 1469840 Miscellaneous 1049373 1050854 469406 Total Expense Payments 50999067 47012260 42453852 OUTLAY Land Bldgs Improvements 8798771 1917784 7660073 Equipment 926713 2767071 3237853 Total Cost Payments 60724551 51697115 53351778 Number of Employees on Payroll June 30 92 86 78 Average Student Enrollment Fall Quarter 684 626 521 Winter Quarter 588 553 463 Spring Quarter 643 596 481 AverageRegular Term 638 592 488 Summer School 412 372 493 Cost PaymentsRegular Term Fall Winter Spring Quarters Expense 49682067 45791260 40679672 Outlay 9725484 4684855 10897926 Total CostRegular Term 59407551 50476115 51577598 Cost PaymentsSummer School Expense Salaries 1317000 1221000 1774180 Total Cost Payments 60724551 51697115 533517781172 UNIVERSITY SYSTEM OF GEORGIA VALDOSTA STATE COLLEGE VALDOSTA YEAR ENDED JUNE 30 1959 1958 1957 Annual Student Per Capita Cost Regular Term Fall Winter Spring Quarters Expense 77871 77350 833 60 Outlay 152 44 7916 223 32 931 15 852 66 1 056 92 PUBLIC TRUST FUNDS Endowment and Student Loan Funds held by the College on June 30 1959 amounted to 2649280 of which 416041 was cash in bank 1419912 invested in stocks and bonds and 733327 in student notes PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds being handled by the College at the close of the year on June 30 1959 amounted to 2691047 consisting of student deposits and other agency accounts as detailed in the unit report GENERAL All employees of the University System are covered in a blanket surety bond for 10000000 each Detail of bond will be found in report covering examination of the Regents Office of the University System of Georgia Books and records of the College were found in good condition all receipts disclosed by examination have been accounted for and expenditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this exami nation and throughout the year1173 UNIVERSITY SYSTEM OF GEORGIA1174 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION RECEIPTS 1958 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2010000000 Budget Balancing Adjustments 5 213 064 44 Transfers Other Spending Units Department of Agriculture 32 750 00 Forestry Commission l 979 97 Forest Research Council 19 300 07 State Game and Fish Commission 6 00000 State Department of Public Health 1271520 State Department of Education 170419 35 State Department of Defense 11835 00 State Department of Entomology 4 000 00 State Department of Commerce 00 University System Public Trust Funds 103174 22 Revenues Retained Grants U S Government 347225477 Grants Counties and Cities 253 249 77 Donations 218307494 Interest 24172565 Earnings Educational Services 1628785353 Earnings Development Services 126191292 Total Income Receipts 4937530983 NONINCOME Public Trust Funds Gifts for Principal 85060 37 Investments 914 36218 Income on Investments 195 715 07 Transfers to Budget Funds 10317422 Total Public Trust Funds 109196340 Private Trust Funds 3 934 675 73 State Revenue Collections Unfunded 11 228 90 Total NonIncome Receipts 5 015 410 23 CASH BALANCES JULY 1st Budget Funds 1830847670 Public Trust Funds 34015852 Private Trust Funds 81102580 State Revenue Collections Unfunded 12 603 90 Total Cash Balances 1947226492 Totals 7386298498 1959 25 240 000 00 2 767 500 00 47 400 00 5 000 00 38 975 00 7 643 64 8 959 04 154 440 67 00 700000 300000 80 993 33 3 622 037 34 712 990 27 3 362 782 07 479 536 89 17 845 224 02 976 588 91 55 36007118 208 600 44 480 495 89 419 016 97 8099333 1 027 119 97 4 408 686 42 50000 5 436 306 39 21 067 440 86 294 640 71 999 766 44 1 375 00 22 363 22301 83 159 600 58UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION 1175 PAYMENTS 1958 1959 EXPENSES Personal Services 2733730772 3071546625 Travel 84794838 92214484 Supplies Materials 527266326 523052271 Communication 31687742 35009652 Heat Light Power Water 98202963 103471970 Publications Printing 30425658 28007789 Repairs 43495193 41674376 Rents 241879798 3 10463670 Insurance 16574383 75625159 Indemnities 84250 00 Pensions Benefits 45960656 49722316 Equipment 157082574 162189737 Miscellaneous 113105463 108791216 Total Expense 4124290616 4601769265 OUTLAYS Lands Improvements Personal Services 39385316 37985067 Travel 83136 14114 Supplies Materials 60024194 38496856 Communication 6965 400 Heat Light Power Water 13114 47658 Publications Printing 110675 181309 Repairs 26127167 24792361 Rents 31112 67429 Insurance 73558 114635 Pensions Benefits 72562 10169 Contracts 335517447 654962497 Miscellaneous 61712 33998 Equipment 75836993 78163773 Total Outlay 537343951 834842038 NONCOST Public Trust Funds Investment 112543769 72261163 Expenses Objects of Trust 1204352 852142 Total Public Trust Funds 113748121 73113305 Private Trust Funds 374593509 399828175 Total NonCost 488341630 4729414801176 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION PAYMENTS 1958 1959 CASH BALANCES JUNE 30th Budget Funds 2106744086 2206139901 Public Trust Funds 294 640 71 590 627 63 Private Trust Funds 99976644 141017111 State Revenue Collections Unfunded 137500 187500 Total Cash Balance 2236322301 2406407275 Total Payments 7386298498 8315960058AlUNIVERSITY OF GEORGIA LIBRARIES 3 210fl DS3S7 3112 MHHBBnBBBmBnMBBBBHB