mmiMMifIMriM0xMn THE LIBRARY OF THE UNIVERSITY OF GEORGIA REPORT OF THE STATE AUDITOR OF GEORGIA YEAR ENDED JUNE 30 1947 3 hJiXsL State Auditorm TABLE OF CONTENTS Statistics State Fixed Debt Statement of Operations Consolidated Receipts and Payments all Agencies State Revenues Receipts by Class of Revenue Page vii xv Distribution of Revenues to Budget Fund Accounts Funding through State Treasury State Treasury Custody Accounts Budget Funds Receipts and Payments Operating Funds of all Spending Units Receipts and Payments Federal Income Tax all Units Receipts and Payments Teacher Retirement Contributions all units Receipts and Payments Operating Funds Agriculture Department of Agricultural and Industrial Development Board of Audits Department of Banking Department of Capitol Square Improvement Committee Comptroller General Confederate Pensions Department of Corrections Department of Education Department of School for the Deaf Academy for the Blind Middle Ga Voc School North Ga Voc School South Ga Voc School Americus Entomology Department of Forestry Department of Game and Fish Department of General Assembly Geology Mines Department of Governor Herty Foundation Highway Department of Hospital Authority Housing State Director of Judicial System Supreme Court Court of Appeals Superior Courts Judicial Council Labor Department of Labor Employment Security Agency Law Department of Library Military Department of Military State Defense Corps Milk Control Board Naval Stores Supervising Inspector Oil and Gas Commission Old Capitol Rebuilding Committee Pardons and Paroles Board of Parks Department of Personnel Board Pharmacy State Board of Ports Authority Properties Commission Public Health Department of Public Health Battey State Hospital Public Safety Public Service Commission 5 10 8 21 27 41 45 51 55 63 71 75 81 87 93 103 111 141 147 153 155 161 167 173 179 187 193 199 207 213 247 253 257 263 269 273 277 281 289 293 297 309 315 321 323 329 333 337 361 367 371 375 379 391 397 405VI TABLE OF CONTENTS Continued Budget FundsContinued Receipts and Payments Operating Funds Public Welfare Department of Administration Public Assistance Institutions Confederate Soldiers Home Training School for Girls Continued Training School for Colored Girls School for Mental Defectives Training School for Boys Milledgeville State Hospital Purchases Supervisor of Revenue Department of Secretary of State State Treasury Administration Sinking Fund Teacher Retirement System Veterans Service Office Warm Springs Memorial Commission Workmens Compensation Board of University System of Georgia All Units Consolidated Regents Albany State College Albany Georgia S W College Amencus Agricultural Extension Athens University of Georgia Athens University of Georgia Savannah U of Ga Athletic Association School of Technology Atlanta Tech Athletic Association Tech Revenue Bonds Bldg Fund Evening School Junior College Atlanta General Extension Atlanta University of Georgia School of Medicine Augusta West Georgia College Carrollton Middle Georgia College Cochran North Georgia College Dahlonega South Georgia College Douglas Georgia Experiment Station Experiment Fort Valley State College Ft Valley Georgia State College for Women Milledgeville Georgia State College Savannah South Georgia Teachers College Statesboro Abraham Baldwin Agricultural College Tifton Coastal Plain Experiment Station Tifton Georgia State Womens College Valdosta Page 411 433 435 441 447 453 459 465 473 477 489 495 499 503 521 529 533 539 543 553 561 569 577 589 595 611 625 637 643 651 657 665 675 683 693 701 707 715 725 733 741 749 755 1 Vll STATISTICSVlll STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 1947 TAXES Property Poll Amount Percentage Percentage in thousands of Class to Total Inheritance Income Motor Fuel Alcoholic Beverage Beer and Wine Cigar and Cigarette 5870 106 373 21746 33231 13648 4047 8630 Insurance Premium 2699 Kerosene Business License Motor Vehicle License Drivers Licenses Hunting and Fishing Corporation Franchise Carbonic Acid Malt and Soft Drink Syrups Fines and Forfeits Unemploy Comp Penalties 607 1743 3382 809 420 554 115 21 20 23 Total Taxes GRANTS FROM COUNTIES TO University System Public Welfare Dept 77 821 60 1 4 222 339 139 41 88 28 6 18 34 8 4 6 1 86 914 41 1 3 152 232 95 28 60 19 4 12 24 6 3 4 1 98044 100 685 Total 898 100 1 5 6 Per Capita 188 03 12 696 1064 437 130 276 86 19 56 108 26 13 18 04 01 01 01 31 39 02 26 28 DONATIONS RECEIVED BY Education Dept University System O ther Total 25 64 01 285 727 2 09 82 209 1 03 392 100 3 13 IX STATE REVENUE RECEIPTS YEAR ENDED JUNE 30 J947 Amount Percentage Percentage Per GRANTS BY U S GOVT TO in thousands of Class to Total Education Dept Labor Dept Forestry Dept Public Health Dept 5275 2018 205 1730 Highway Dept 6468 Public Welfare Dept 12077 University System 1496 Game and Fish Dept 2 Veterans Service Dept 148 Total 29419 179 69 7 59 220 410 51 5 100 37 14 1 12 45 85 10 1 205 Capita 169 65 07 55 207 387 48 04 942 RENTS AND INTEREST ON INVESTMENT PROPERTIES 588 100 4 19 OPERATING EARNINGS General Government Protection Health Natural Resources Highway Hospital Penal Corrections Educational 11330 Recreational 41 3 01 180 85 8 38 148 11 1 05 720 52 5 23 61 4 02 116 8 1 04 196 14 1 06 330 820 80 363 37 3 01 Total 13829 100 96 443 CONTRIB PUB TR FDS 167 Grand Total 143337 100 1 05 100 4589DISTRIBUTION OF REVENUE RECEIPTS in thousands YEAR ENDED JUNE 30 1947 Source of Revenue Appropriation Allotments 1 2 3 Rents Common Schools Taxes Fees Percentage Per Capita 1023 31950 357 University System 4400 49 141 Distributed to Agriculture Public Highways Develop Debt 26752 299 856 1843 21 59 50 1 02 Retained by Spending Agencies 4 Grants from U S Government 5 6 5275 Percentage 179 Per Capita 169 7 Grants from Counties 8 Percentage 9 Per Capita 10 Donations 25 11 Percentage 64 12 Per Capita 01 13 Taxes v 14 Percentage 15 Per Capita 16 Operating Earnings 107 17 Percentage 18 Per Capita 19 Rents Invest 20 Perientage 21 Per Capita 9 03 22 Contrib Pub Tr Funds 23 Percentage 24 Per Capita 25 Totals 26 Percentage of Totals 279 27 Per Capita of Totals 1496 51 48 77 86 02 285 727 09 11488 949 368 167 100 05 6468 220 207 61 5 02 134 248 1196 573 1065 207 7 07 9 23 295 24 09 18 37357 17913 33281 2354 50 1 75 02 NOTE 1940 Pop 3123723XI DISTRIBUTION OF REVENUE RECEIPTS in thousands YEAR ENDED JUNE 30 1947 Public Welfare Public Health Assess Coll Pensions Hospitals Corrections Revenue All Other Total 9922 7881 1540 1620 3513 89471 1 111 88 17 18 39 100 2 318 252 49 52 112 2864 3 14243 1730 29419 4 484 59 100 5 456 55 942 6 821 898 7 914 100 8 26 28 9 54 19 392 10 138 48 100 11 02 1657 100 53 01 13 1657 100 53 12 13 14 15 121 2 32 12106 16 10 3 100 17 04 01 7 100 387 7 100 167 100 05 18 19 20 21 22 23 24 24986 9786 1542 3277 3571 134117 25 186 73 11 24 27 100 26 800 313 49 105 114 4292 27 Xll GOVERNMENTAL COST PAYMENTS in thousands YEAR ENDED JUNE 30 1947 Operating Expense Object Amount 1 Personal Services 26261 2 Travel Expense 1899 3 Supplies Materials 8486 4 Telephone Telegraph Postage 472 5 Heat Light Power Water 652 Publications 725 3200 367 6 7 Repairs 8 Rents 9 Insurance 207 10 Indemnities 11 Interest 12 Pensions Benefits 13 Grants to Civil Divisions 14 Contracts 15 Equipment 16 Miscellaneous 111 188 1024 199 17 18 19 20 21 22 23 24 25 126 27 28 29 30 Totals 43791 Percentage of Totals Per Capita of Totals COMPARISON OF TOTALS Year Ended June 30 1946 35640 Year Ended June 30 1945 30149 Year Ended June 30 1944 28119 Year Ended June 30 1943 23501 Year Ended June 30 1942 20294 Year Ended June 30 1941 21101 Year Ended June 30 1940 18921 Year Ended June 30 1939 18853 Year Ended June 30 1938 17354 Year Ended Dec 31 1936 11400 Year Ended Dec 31 1935 10053 Pet 600 43 194 11 15 17 73 8 5 3 4 23 4 100 329 Per Capita 840 60 272 15 21 23 102 12 07 04 06 33 07 1402 Pensions Amount 19872 41582 61454 409 1141 41308 391 965 40350 384 900 35953 295 752 35134 305 650 29836 268 676 31390 285 606 22853 317 604 21440 279 556 20729 327 365 11770 282 322 13486 NOTE 1940 Pop 3123723xm GOVERNMENTAL COST PAYMENTS in thousands YEAR ENDED JUNE 30 1947 Benefits Grants Lands Bids Hway Eqpt Total Per Per Per Per Per Per centage Capita Amount centage Capita Amount centage Capita 1885 68 60 28146 211 901 1 269 10 09 2168 16 69 2 381 14 12 8867 67 284 3 4 476 4 15 4 1 653 725 5 5 21 23 5 6 47 2 01 3247 24 104 7 3 370 207 111 188 3 2 1 1 12 07 04 06 8 I 9 10 11 323 636 19872 150 636 12 677 1331 41582 312 1331 13 22270 798 713 22270 167 713 14 2740 98 88 3764 28 120 15 277 10 09 476 4 15 16 100 27877 100 133122 100 17 462 209 100 18 1967 10220 117 892 87168 100 4261 19 474 1323 326 2790 1 20 524 1292 6550 85 210 77049 100 2467 21 491 1151 9113 125 292 73185 100 2343 22 441 1125 20966 264 672 73185 100 2549 23 44S 955 16418 247 525 66548 100 2130 24 398 1005 26270 334 841 78761 100 2522 25 345 732 24531 370 785 66306 100 2123 26 360 686 19194 323 614 59486 100 1904 27 333 664 24205 388 775 62288 100 1995 28 338 377 11660 335 373 34830 100 1115 29 378 432 12127 340 3S8 35665 100 1142 30 XVI STATE FIXED DEBT Does not include Current Operation Obligations PLEDGE OF FULL FAITH AND CREDIT NEGOTIABLE BONDS 4 due July 1 1946 0 due but not presented Totals Less Cash Reserve Net Negotiable State Debt June 30 1946 June 30 1947 22600000 6250000 28850000 28850000 00 9350000 9350000 9350000 00 N ONNEGOTIABLE BONDS TO UNIVERSITY SYSTEM 3V2 3y2 4 4 4 4 4 4V4 4 4Y4 4 4 5 7 due Jan due Jan due July due July due July due July due Feb due July due July Due Oct due July due July due July due July 2 1958 2 1959 1 1985 1 1986 1 1987 1 1988 201989 1 1989 1 1990 1 1990 1 1991 1 1992 1 1985 1 1946 Totals Less Cash Reserve 200000 700000 17000000 2800000 500000 900000 1500000 200000 4000000 300000 5200000 5550000 24220217 700000 67370217 63770217 Net NonNegotiable Bonds 00 PLEDGE OF ROAD REVENUE APPROPRIATION Certificates of Debt to Counties No Interest due but not presented 10000 10000 Certificates of Debt Refunding Bonds 2 due but not presented 2500000 3000000 March 15 194748 530000000 265000000 Less Cash Reserve 532510000 268010000 Net Debt to Counties 00 00XV11 PLEDGE OF STATE RAILROAD RENTS W A R R Rental Warrant Discounts No Int due 4500000 monthly through 1949 190000000 136700000 Less Cash Reserve 190000000 136700000 Net W A Rental Discounts 00 00 PLEDGE OF STATE HOSPITAL RENTS Hospital Authority Bonds 19451968 3 12000000 Less Cash Reserve 12000000 Net Hospital Authority Bonds 00 SUMMARY Total State Debt Outstanding 827130217 414060000 Less Cash Reserve 827130217 414060000 Net State Fixed Debt 00 00 Does not include Current Opera tion Obligations REVENUE BONDS ISSUED BY STATE AGENCIES No Liability on the State Regents of the University System for School of Technology Dormi tories Apartments EquipmentPledge of Rents May 1 194956 2 76200000 May 1 195774 24 233100000 May 1 197578 2 65700000 375000000HSUMMARY OF RECEIPTS AND PAYMENTS OF ALL STATE AGENCIES YEAR ENDED JUNE 30 1947 RECEIPTS Consolidation of All State Agencies 1946 1947 REVENUE Taxes 8027500653 Grants from U S Government 1660573437 59270855 37441170 69076484 Grants from Counties Donations Income on Investment Properties Earnings from fees rents sales 850206375 Contributions from Public Trust Funds 21820659 9804361882 2941957562 89783403 39283792 58785708 1382851411 16659657 Total revenue recei pts 10725889641 14333683415 NONREVENUE Public Trust Funds 1665094309 Private Trust Accounts Public Debt Revenue Bonds 2295139351 8639542 1982960009 4384390015 9100000 375000000 Total nonrevenue receipts 3963873202 6751450024 CASH BALANCES JULY 1st Budget Funds In State Treasury Unallotted In Spending Units Unexpended In Collecting Units Unfunded Public Trust Funds In Spending Units and U S Treasury Private Trust Funds In Spending Units Sinking Fund In State Treasury In Spending Units 1756979906 1405797298 8437283 7667159540 29691989 896141116 219060000 1539581497 3231127164 15448790 269917375 27293388 815120217 12010000 Total Cash Balances July 1st 11983297132 13910498931 26678059975 34995632370 Total Receipts Includes Undrawn Appropriation Balances in State Treasury Custody Accounts PAYMENTS Consolidation of All State Agencies 1946 1947 GOVERNMENTAL COST Expense 7694308406 10524496769 Outlays 1022023963 2787671066 Total cost payments 8716832369 1E312167835 NONCOST Public Trust Funds Private Trust Accounts Public Debt 1062365974 2297537952 690824749 Total noncost payments 4050728675 914964546 4366667963 421635010 5703267519 CASH BALANCES JUNE 30th Budget Funds In State Treasury Unallotted 1539581497 In Spending Units Unexpended 3231127164 In Collecting Units Unfunded 15448790 Public Trust Funds In Spending Units and U S Treasury 8269917875 Private Trust Funds In Spending Units 27293388 Sinking Fund In State Treasury 815120217 In Spending Units 12010000 2458805157 3706267192 18135889 9337913338 45015440 414050000 10000 Total cash balances June 30th13910498931 15980197016 Total payments 26678059975 34995632370 Includes Undrawn Balances in State Treasury Custody Accounts Includes temporary investment in U S Bondsn STATE REVENUE RECEIPTS DISTRIBUTIONS SUMMARY OF STATE REVENUE RECEIPTS 1946 1947 REVENUE Taxes Fines and Forfeits Property Tax General Property Tax Utility 408974010 113906657 14683692 37374735 54513344 1518291609 Motor Fuel Tax 2728499143 Property Tax Intangible Poll Tax Inheritance Tax Income Tax Alcoholic Beverage Tax Malt Beverage Tax Wine Tax 1072707008 354668309 84908901 758498087 12140262 Cigar and Cigarette Tax Carbonic Acid Gas Tax Insurance Premium Tax 223559164 T rpav 45368955 Kerosene lax Malt Syrups Tax Soft Drinks Tax Business License Taxes 15614 2062271 165232829 Motor Vehicle Tax 276726926 Motor Drivers License Tax 76878038 Hunting and Fishing License Tax 28132275 Corporation Franchise Tax 45644405 Fines and Forfeits 1836960 Unemployment Compensation Tax 2857459 Penalties 455396088 115085511 16518321 10583711 37341067 2174639564 3323107121 1364843257 330310925 74343477 863027504 11493742 269944275 60644531 11592 2044594 174265413 338210325 80846026 42029325 55424735 1949371 2301407 Total Taxes Fines and Forfeits 8027500653 9804361882 Grants from U S Government Highways 245247077 Education 398566537 Public Assistance and Relief 711577897 Health 165530600 Agriculture Development 139651326 Total Grants from U 646789290 548420378 1424280979 172985800 149481115 S Government 1660573437 2941957562 Grants from Counties Highways noncash Public Assistance and Relief Education 2931040 56339815 82099961 7683442 Total Grants from Counties 59270855 89783403SUMMARY OF STATE REVENUE RECEIPTS Continued REVENUE Continued Donations for Operations Education Health Hospitals Agriculture Development Veterans Aid Military and Other 1946 25887855 3945110 7562002 46203 1947 26151392 5360950 5882033 1889417 Total Donations for Operations 37441170 39283792 Rents on Investment Properties State Railroad O ther 54000000 4600008 54000000 4600508 Total Rents on Investment Properties 58600008 58600508 Interest Investments Contributions from Public Trust Funds University System Endowments Operating Earnings by Fees Rents and Sales for Services General Government Protection Services Health Services Development Natural Resourses Services Highway Services Hospital Services Educational Services Corrections Services Recreational Services Veterans Aid Services Total Operating Earnings Total Revenue Receipts 4093977 110414124 13754963 67536970 3133558 10841840 621715888 16523704 2179351 12000 10476484 185200 21820659 16659657 4159416 117965840 14774485 72049117 6077199 11599769 1132954575 19564095 3694915 12000 850206375 1382851411 10725889641 14333683415 BALANCES JULY 1st Undistributed General Funds Total Available Funds 1756979906 1539581497 12482869547 15873264912 SUMMARY OF STATE REVENUE DISTRIBUTION 1946 1947 DISTRIBUTION FOR OPERATIONS Agriculture Dept of 92502156 Agricultural and Industrial Devel Board 4 i 6925000 6027245 Audits Dept Banking Dept of Capitol Square Improvement Committee 1 44 yuoi 46943683 Comptroller General Confederate Pensions Corrections Dept of Education Dept of School for the Deaf of Academy for the Blind North Ga Voc School South Ga Voc School Entomology Dept of Forestry Dept of Game and Fish Dept General Assembly Geology Mines Dept of Governors Office Herty Foundation Highway Dept of Hospital Authority Hospital Authority Housing Director Judicial System Supreme Court Court of Appeals Superior Courts Judicial Council Labor Dept of Fixed of 79675584 2561692310 15603603 9253766 20901734 15644378 47387005 28441244 42500000 5540985 13930262 2701958 3396427921 42831155 Debt 182766921 1500000 11613345 9606752 24950000 500000 Employment Security Agency Administrative Office Law Dept of Library Military Dept of Military DeptState Defense Corps f 1 Milk Control Board Oil and Gas Commission Old Capitol Committee 104161568 2571918 13209817 1688244 7343171 563579 4375 9764771 i Pardons and Paroles Board of j 34274113 Parks Dept of Personnel Board of Pharmacy Board of 1 Ports Authority Properties Commission Public Health Dept of Public Health Tuberculosis San 4365552 1518100 1500000 626934 234026017 79611477 78955156 9393844 8271147 7037810 7999996 5311593 55352766 89039699 3654708384 18940490 10330726 27500990 4623457 8961637 55391228 29040752 52000000 6332610 18851987 2962386 3328090670 52500000 6175371 250000 9459512 9493198 26674360 196619578 3979831 16882119 2828875 11807560 17541162 3473673 616416 9920810 37664975 4567037 1416829 2900000 670266 382026896 154766259SUMMMARY OF STATE REVENUE DISTRIBUTION Continued 1946 1947 DISTRIBUTION FOR OPERATIONS Continued Public Safety Dept of Public Service Commission Public Welfare Dept of State Institutions State Institutions Fixed Debt Purchases Supervisor of Revenue State Department 100223955 11937045 1243373812 387729159 182766921 5475785 Fees Retained by Outside Agents Secretary of State Treasury State Administration Public Debt Teacher Retirement System University System Veterans Service Office Workmens Compensation Board of Warm Springs Memo Commission 137962005 143545730 12773998 3150366 429499051 104713274 1273432820 30059736 9480116 111039123 14009433 1928200836 443703116 6175371 5999389 159513599 165669059 14241807 3588370 5000000 212893124 1810753897 81876561 10126658 20001000 Total Distribution for Operations 10936276543 13411772656 DISTRIBUTION OF UNFUNDED COLLECTIONS Entomology Supreme Court Court of Appeals Milk Control Board CorrectionsPrison System Properties Commission Public Health Public Safety Public Service Revenue Dept Workmens Compensation Board Employment Security Agency of 10000 2000 12500 32500 34000 797 54357 3917349 973074 160970 141 930242 27743 76234 19126 713750 7694082 3616250 505127 448 448 2857459 2409835 Total Distribution Unfunded Collections 7011507 2687099 Distribution Totals 10943288050 13414459755 BALANCES JUNE 30th General FundsUndistributed 1539581497 2458805157 Total 12482869547 15873264912 10 DETAIL OF STATE REVENUE RECEIPTS BY CLASS TAXES General Property 1946 Levy On County Digests Net to State 408063795 Refunds 54336 Assessing Fees retained at source 12600191 Collecting Fees retained at source loZo ioLo Interest 1 274875 On Public Utilities Digests On Intangibles Digests Federal Housing Agencies Contributions General Property Prior Years Levies On County Digests net to State 13044787 Refunds 512977 Assessing Fees retained at source 8977 Collecting Fees retained at source 319489b Interest 2114302 On Intangibles Digests net to State Property Public Service Corpora tions Levy for operat ing cost of the Public Service Commission 434122338 108096489 14526633 3423765 560169225 17849985 1991688 19841673 698902211 TAXES Continued Poll On 1944 and prior Years Digests Refunds Inheritance Refunds Income Corporations Returns 1115350900 Refunds 36081648 Additional Assessments 98463701 Interest Penalties 28384514 Refunds 2846109 Individuals Returns 933862678 Refunds 12256997 Additional Assessments 38721906 Interest Penalties 12875608 Refunds 1834989 Sales Motor Fuels 6c per gal Net to State 1 allowance re tained by tax payer Refunds to Farm ers Act 1946 Sales Alcoholic Beverages Stamps 344885493 Refunds 1177820 Warehouse charges 1024376884 Refunds 3241300 Sales Beer Sales Wine net to State Collecting fees re tained at source Sales Cigar and Cig arette net to State Collecting Fees re tained at source 10584611 900 37898277 557210 1203271358 971368206 3330023877 33544234 40460990 343707673 1021135584 70673776 3669701 778375762 84651742 10583711 37341067 2174639564 3323107121 1364843257 330310925 74343477 86302750412 TAXES Continued Sales Carbonic Acid Gas 4c per lb Sales Insurance Premiums 2 on Premiums Sales Kerosene lc per gallon net to State 1 allowance re tained by tax payer Sales Malt Syrups 1 gross receipts Sales Soft Drink Syrups 5 gross receipts Business License Alcoholic Beverages Distillers Retailers Wholesalers Business License Small Loan Cos Business License Beer Brewers Retailers Wholesalers Business License Wine Manufacturers Retailers Wholesalers Business License Chain Stores Licenses Business License Commercial Fishing Fish Dealers Net to State Collection Fees re tained at source Fishing Canning 1186550 12660000 4400000 100000 4243734 4787500 75000 1443000 1450000 1576990 28610 11493742 269944275 60039925 604606 1605600 2089146 60644531 11592 2044594 18246550 59999 9131234 2968000 17972012 369474618 TAXES Continued Business License Fur Trappers net 494740 Collection fee re tained at source 60 Dealers Agents 29500 Business License In surance Agents Adjusters Business License Machinery Dealers Agents 252700 Refunds 3000 Business License Professions Net to State 7981268 Collecting Fees re tained at source 825780 Refunds 1350 Business License Bee Dealers Business License Rolling Stores Business License Sewing Machine Companies Agents Business License Chauffeurs Business License Other Occupations through County Tax Officers and State Deputies Net to State 72170451 Assessing Fees re tained at source 223985 Collecting Fees Retained at source 6774368 Refunds 28980 NonBus License Motor Vehicle 493198 Passenger Cars 145705600 142119 Trucks not for Hire 82391518 5471 Trucks for Hire 13237363 524300 15566000 249700 8805698 12500 612500 126000 17156350 79139824 14 TAXES Continued 7114 Trailers not for Hire 24827328 1463 Trailers for Hire 21901500 15173 Auto Trailers 1424525 2900 House Trailers 1169875 1841 Passenger Buses 37480306 2944 School Buses 801600 97 Buses Special Franchise 24250 92 Ambulances 21569 770 Hearses 524033 6150 Motorcycles 954600 8851 Dealers Tags 4254700 Duplicates Certifi cates Transfers 1923650 Miscellaneous 853988 Sheriffs Fees Penalties to Sheriffs 713920 NonBus Licenses Auto Drivers NonBus License Fishing Net to State 11983414 Collecting Fees re tained at source 1331161 NonBus License Hunting Net to State 25917814 Collecting Fees re tained at source 2796936 Corporation Franchise Domestic net to State 34760651 Collecting Fees re tained at source 1462079 Refunds 140145 Foreign 19350150 Refunds 8000 Unemployment Compensation Penalties Interest 338210325 80846026 13314575 28714750 55424735 230140715 FINES FORFEITS Cigar and Cigarette Wild Life Liquor Wine Total Taxes Fines Forfeits 160726 423958 1364687 1949371 GRANTS FROM U S GOVERNMENT Education Dept for Veterans Farm Training Education Dept for Lunch Program Education Dept for Vocational Education Education Dept for Vocational Rehabilitation Labor Dept for Employment Security Admin Dept of Forestry for Fire Protection Game and Fish Department Pub Health Dept for Soc Sec Health Work Pub Health Dept for Ven Disease Control Education DeptSchool for DeafFWA Education DeptNo Georgia Vocational School Pub Health Dept for Child Welfare Pub Health Dept for Tuberculosis Pub Health Dept for Hospital Survey Highway Dept for Regular Allotment Highway Dept for Grade Crossings Highway Dept Strategic Network Highway Dept Works Program Highway Dept Secondary Roads Highway Dept Planning Survey Highway Dept Access Roads Highway Dept Flight Strips Highway Dept Surveys Public Welfare Dept Public Assistance Child Welfare Veterans Service Dept University System Regents for Construction Agricultural Extension Service University of Ga MorrillNelson Fund University of Ga F W A School of Technology Ga Experiment Station Ga State College Savannah MorrillNelson Fund University of Ga School of Medicine Fort Valley State College 9804361882 64736866 314227785 76239988 70940545 201793830 20519132 200648 41040500 57426600 585000 795000 45650000 26116900 2751800 436671647 23069880 9690341 1438812 135589698 10984318 18330400 5801414 5212780 1207698244 14788905 2090000 110311347 7043396 1600100 v280000 18449988 3521698 6770000 150000 Total Grants from U S Government GRANTS FROM COUNTIES Public Welfare Department Participation Public Assistance Agricultural Extension Service Georgia S W College Americus 2941957562 82099961 Georgia State College for Women Milledgeville 689800 2822250 16 GRANTS FROM COUNTIES Continued University of Ga School of Medicine Georgia State College Savannah Georgia Teachers College Statesboro University of Georgia Athens Total Grants from Counties DONATIONS FOR OPERATIONS Agriculture and Industrial Development Board Education Department School for the Deaf Herty Foundation Geology Department of Military Department of National Guard Public Welfare Dept Milledgeville State Hos University System Regents Agricultural Extension Athens University of Georgia Athens School of Technology Atlanta School of Technology Athletic Associations School of Medicine Augusta West Georgia College Carrollton Georgia Experiment Station Fort Valley State College Ga State College for Women Milledgeville Coastal Plain Experiment Station Tifton Warm Springs Memorial Com Total Donations for Operations RENTS ON INVESTMENT PROPERTIES Henry Grady Hotel Land in Atlanta Western and Atlantic Railroad Chattanooga Hotels Total Rents INTEREST ON INVESTMENTS Dividends on Railroad and Telegraph Stocks Revenue Department Secretary of State State Treasury Supreme and Appeal Courts Fees 500000 237489 1166878 1877025 89783403 J 334592 2499700 5000 420000 222800 1888417 5360950 325912 209152 3779853 11677936 1500000 3497879 1000000 4549489 758248 1106864 146000 1000 39283792 3000000 54000000 1600508 58600508 185200 CONTRIBUTIONS FROM PUBLIC TRUST FUNDS University System Endowments EARNINGS GENERAL GOVERNMENT SERVICES 283250 803578 437200 137971017 EARNINGS GENERAL GOVERNMENT SERVICES Continued Governor e State Library Commissioning Notaries State Library Sales Acts Court Reports Capitol Square Improvement Committee Total Earnings General Government Services EARNINGS PROTECTION SERVICES Fertilizer Inspection Fees Feed Inspection Fees Insurance Regulatory Fees Fire Inspection Fees Assess on Insurers for Workmens Compensation Board Expense Corporation Registration Fees B L Asso Filing Examining Fees Charter Issuing Fees Securities Issuers Dealers Agents Fees Architects Examining Fees Engineers Examining Fees Public Accountants Examining Fees Veterinarians Examining Fees Real Estate Agents Examining Fees Motor Carriers Fees Bank Examining Fees Credit Union Examining Fees Banking Department Public Safety Department Military Department National Guard Military Department Defense Corps 206353 608500 140825 300000 4159416 35769809 17813236 11142400 2209947 13360596 486625 173500 4235750 3019277 159150 1304350 679510 25500 2653000 14116250 8150750 338750 930 2055026 230322 41162 Total Earnings Protection Services 117965840 EARNINGS HEALTH SERVICES Dairy Inspection Fees Mattress Inspection Fees Vital Statistics Fees Barbers Examining Fees Chiropodists Examining Fees Chiropractors Examining Fees Dentists Examining Fees Embalmers Examining Fees Medicine Examining Fees Nurses Examining Fees Optometrists Examining Fees Osteopaths Examining Fees Pharmacists Examining Fees Public Health Department of Total Earnings Health Services 1260441 1404500 2760293 4595036 2400 105335 326090 596595 921015 1671425 128400 80800 436020 486135 14774485asaa 18 EARNINGS DEVELOPMENT NATURAL RESOURCES SERVICES Agricultural and Industrial Development Board Agriculture Department Farmers Markets Rents Insecticides Fees Egg Inspection Fees Farmers Markets Canneries Entomology Department Milk Producers Regulatory Fees Milk Distributors Regulatory Fees Milk Stores Regulatory Fees Milk ProducersDistributors Regulatory Fees Department of Game and Fish Department of Mines Geology Department of Forestry Herty Foundation Oil and Gas Commission University System Agricultural Extension University SymAgricultural Experiment SUtion Extent University System Agricultural Experiment Station Tifton Total Earnings Development Services EARNINGS HIGHWAY SERVICES Highway Department Sales and Rents EARNINGS HOSPITAL SERVICES Tuberculosis Sanatorium 110000 64171 11342025 242287 2370993 2884974 2335240 1619820 1233892 1141945 1718352 357599 170000 18377096 1542386 5000 6330684 10650890 9551763 72049117 6077199 Pub Welfare Department School for Mental Defectives Public Welfare Department Milledgeville State Hospital Total Earnings Hospital Services 766259 823903 10009607 11599769 EARNINGS CORRECTIONS SERVICES Tattnall Prison Farm Industrial Other Training School for Boys 2733366 15804875 798214 227640 Total Earnings Corrections Services EARNINGS EDUCATIONAL SERVICES 19564095 Education Department Librarians Examining Fees Archives and History Library Education Dept School for the Deal Education Dept Academy for the Blind Education Dept No Ga Voc School 55423 4000 4147 401872 5000 1017929019 EARNINGS EDUCATIONAL SERVICES Continued University System Regents Ga Nor Agr College Albany Ga S W College Americus 105470 10783582 14536125 Univ of Georgia Athens 347544236 32984327 31657271 University of Georgia Savannah Univ of Georgia Ath Asso Athens School of Technology Atlanta 336574796 School of Technology Ath Asso Atlanta General Extension Atlanta Evening School and Junior College Atlanta School of Medicine Augusta West Ga College Carrollton Middle Ga College Cochran North Ga College Dahlonega South Ga College Douglas Ft Valley State College Ft Valley Ga State College for Women Milledgeville Ga State College Savannah South Ga Teachers College Statesboro Abraham Baldwin Agr College Tifton Ga State Womans College Valdosta Total Earnings Educational Services EARNINGS RECREATIONAL SERVICES State Parks EARNINGS VETERANS AID SERVICES Confederate Soldiers Home 42277497 7005196 50396700 7890749 19044748 13926332 29844455 18757968 18168308 59167592 16257948 31969350 18371342 15040851 1132954575 3694915 12000 Total Revenue Receipts14333683415i shsbBai53aieKHHE rauBianiHanH21 STATE REVENUE FUNDING THROUGH STATE TREASURY22 STATE REVENUE RECEIPTS FUNDED THROUGH STATE TREASURY RECEIPTS fi H REVENUE Transfers to State Treasury General Fund from Revenue Collecting Units Taxes Fines Forfeits 7883954923 Rents on Investment Properties VnolwW Interest on Investments ITaZall Earnings from Services 56968 Total Revenue Funding Receipts 8109134458 In ransx July 1st In transit July 30th Total Revenue Receipts Funded in Year 8102122951 CASH BALANCE JULY 1st General Fund Total 9638692823 57930242 185200 172199155 9869007420 15448790 18135889 9866320321 1756979906 1539581497 959X02857 11415901818 PAYMENTS Appropriation Allotments Transfers from State Treasury General Fund to Spending Units Accounts For Current Operations 792022 For Sinking Fund Reserves 8947096661 CASH BALANCE JUNE 30th General Fund 8319521360 8947096661 1539581497 2458805157 9859102857 1140590181823 STATE REVENUE COLLECTION TRANSFERS YEAR ENDED JUNE 30 1947 COLLECTING UNIT Agriculture Department of From Collecting Units 69971291 8550429 298862622 19336314 22500 206353 4711242 750125 5659652 5000 4137050 97983250 10500000 9350618640 22407356 57622400 13360148 382000 441500 To Collecting Units Banking Department of Comptroller General Corrections Department of Entomology Department of Governor Labor Dept Employment Security AgencyLibrary 800 Milk Control State Board of Oil and Gas Commission Public Health Department of Public Safety Department of Public Service Commission j Revenue Department Secretary of State 99206751 Treasury Workmens Compensation State Board of Judiciary Court of Appeals Supreme Court 9965527872 99207551 Total Revenue Receipts net Funded in Year 9866320321 Revenue refunds through State TreasuryBBBBBSSE NHHHH 24 STATE TREASURY FUNDING ACCOUNTS APPROPRIATIONS YEAR ENDED JUNE 30 1947 Budget Appropriation Balancing Department Item Act Adjustment Agriculture 40000000 35881011 Agricul and Indus Devel 1500000 7394252 Audits 7200000 1033647 Banking 5000000 2037810 Capitol Square Improv Com 4000000 Comptroller General 6000000 688407 Confederate Pensions Pensions 54000000 462600 Administration 780000 110166 Corrections Administration 7000000 690750 Prisons 30000000 52730449 Education General 1900000000 1265668165 Rural Libraries 1200000 Academy for the Blind 4500000 5825726 School for Deaf 9500000 8340701 Entomology 6000000 626397 Forestry 12500000 4995000 Game and Fish 17500000 10932505 Atlantic States Marine Fisheries Compact 20000 30000 Geology Mines 4500000 1439810 Governor 4000000 5649333 Mansion Allowance 750000 Rewards Election etc 500000 50048 Public Bldgs Grounds 6000000 2002702 Highway Administration 45000000 35877391 Maintenance 200000000 298172889 Construction 10000000 1604472598 Grants to Counties 430000000 51701303 Housing State Director of 250000 Judiciary Supreme Court 9200000 Court of Appeals 8400000 750000 Supreme Courts 21400000 5274360 Library 1200000 216544 Library Court Rep 1500000 87669 Judicial Council Labor 2600000 1379831 Law 10000000 6373369 Legislative General Assembly 25000000 25000000 Visiting Committees 2000000 Net ropriation 75881011 8894252 8233647 7037810 4000000 5311593 54462600 890166 6309250 82730449 3165668165 1200000 10325726 17840701 6626397 17495000 28432505 50000 5939810 9649333 750000 449952 8002702 80877391 498172889 1614472598 481701303 250000 9200000 9150000 26674360 1416544 1412331 3979831 16373369 50000000 2000000saa 25 STATE TREASURY FUNDING ACCOUNTS APPROPRIATIONS YEAR ENDED JUNE 30 1947 Department Item Appropriation Act Budget Balancing Adjustment Net Appropriation Military National Guard 4800000 4888821 Defense Corps 42000000 24500000 Milk Control Board 4600000 1126327 Naval Stores Supervising Inspection 360000 360000 Oil and Gas Commission 616416 Pardons and Paroles 9920810 Parks 3500000 30470060 Pharmacy Drug Inspection 1300000 241829 Ports Authority 1 2900000 Public Health 60000000 150000000 Public Health Tuberculosis San 40000000 114000000 Public Safety 68000000 40984097 Public Service Commission 11000000 3009433 Public Welfare Administration 7500000 5783791 Grants to Counties 63000000 3255910 Benefits 490000000 76864280 Institutions 201000000 278769016 Milledgeville Hospital Rentals 25000000 25000000 Purchases 7500000 1500611 Revenue 75000000 84298307 Secretary of State Examining Boards 5000000 313802 Administration 7500000 1461358 Teacher Retirement Pensions 100000000 106235905 Administration 6657219 Treasury Administration 3000000 588370 Sinking Fund General Debt 20000000 20000000 W A Warrants 54000000 54000000 Highway Bonds 267000000 267000000 9688821 17500000 3473673 616416 9920810 33970060 1541829 2900000 210000000 154000000 108984097 14009433 13283791 59744090 566864280 479769016 5999489 159298307 5313802 8961358 206235905 6657219 3588370 26 STATE TREASURY FUNDING ACCOUNTS APPROPRIATIONS YEAR ENDED JUNE 30 1947 Department Item Appropriation Act Budget Balancing Adjustment Net Appropriation General Debt Interest 15000000 21500000 6500000 Highway Bonds Interest University System Veterans Service Office Warm Springs Mem Com Workmens Compensation Totals 15900000 180000000 4000000 9000000 4400000 560000000 63087656 20000000 1826654 11500000 440000000 67087656 20000000 10826654 4671710000 4275386661 8947096661STATE TREASURY CUSTODY ACCOUNTS 2728 STATE TREASURY CUSTODY ACCOUNTS RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS PRIVATE TRUST ACCOUNTS From General Fund to set up Budget Allotments Federal Funds Employment Security Agency Adminis 201793830 Vocational Education 59734876 Food Conservation 16505112 Vocational Rehabilitation 70940545 National Forest Reserve Earnings Land Title Registration Fees Superior Court Judges Retirement Fund Teacher Retirement System Withholdings from Employees 1511657 Contributions to Benefit Fund 396399328 U S Tax Withholdings from Payrolls 8947096661 Total 348974363 3410798 30357 545509 397910985 13341185 9711309858 GENERAL FUND State Revenue Funding Account Transfers from Revenue Coll Units 9866320321 Transfers to Spending Units Accounts8947096661 919223660 CASH BALANCES JULY 1 1946 Private Trust Accounts Budget Allot Balances 1946 Operations Sinking Fund Federal Funds Vocational Rehabilitation Employment Security Agency Land Title Registration Fund Superior Court Judges Retirement Fund Teacher Retirement SystemBenefit Fund U S Income Tax 1348295444 821295588 13369046 8739000 540595 778281 98135499 1371080 Total Private Trust Accounts 2292524533 General Fund Surplus 1539581497 3832106030 Total 1446263954829 RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 PAYMENTS PRIVATE TRUST ACCOUNTS Budget Allotments to Spending Units 9120508210 Federal Funds Employment Security Agency 210532830 Educational DeptVoc Education 59734876 Food Conservation 11753338 Vocational Rehabilitation 84309591 366330635 National Forest Area Counties 3410798 Teacher Retirement System Withholdings to Retirement Board 1511657 Benefits to Members Retirement Board 15766909 Contribution Refunds Retirement Board 6534908 Investments Retirement Board 320519123 344332597 U S Tax to Internal Revenue Collector 11474005 Total Private Trust Accounts 9846056245 CASH BALANCES JUNE 30 1947 Private Trust Accounts Budget Allotment Balances 1947 Operations 1582129483 414050000 570952 1323790 Sinking Fund Land Title Registration Fund Superior Court Judges Ret Fund Federal Funds Food Conservation 4751774 Teacher Retirement System 151713887 U S Income Tax 3238260 Total Private Trust Accounts 2157778146 General Fund Surplus 2458805157 4616583303 Total 1446263954830 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks AdairsvilleBank of AdelAdel Banking AlapahaBank of AlbanyBank of Balance Citizens Southern Bank First State Bank of Albany AlmaAlma Exchange Bank AllentownFour County Bank AmericusBank of Commerce Citizens Bank of Americus AthensCitizens Southern National Bank National Bank of Athens AtlantaBank of Georgia Citizens Southern National Bank C S Nat Bank Mitchell St First National Bank First Nat Bank Food Conserv First Nat Bank West End Fulton National Bank Fulton Nat Bank U S Tax Acct Ful Nat Bk Judges Retirement Fulton Nat Bank Candler Fulton Nat Bank Peachtree Trust Co of Georgia Bank of Atlanta Bank of Atlanta NW Atlanta Br East Atlanta Bank Southside Atlanta Bank AshburnAshburn Bank Citizens Bank of Ashburn AugustaCitizens Southern National Bank Ga R R Bank Trust Co National Exchange Bank AustellAustell Bank BainbridgeCitizens Bank Trust Co First State National Bank Ball Ground Citizens Bank BarnesvilleFirst National Bank Baxley Baxley State Bank BlackshearBlackshear Bank Peoples Bank 1500000 2500000 5000000 4000000 963002 4479931 461610 2462783 3909873 10000000 8478748 19940707 7500000 759310583 14827636 1502624362 4751774 1411065 1068200302 3238260 1323790 12006055 9999132 244691654 2500000 7500000 1970200 3500000 458226 478540 7134100 39939707 15000000 1450000 10000000 7443750 3447000 986433 962072 1992106 1000000 Deposi tory Bond Thou sands 15 25 50 40 10 45 5 25 40 100 200 75 10100 17000 15 16500 2500 25 75 20 35 5 5 400 150 15 100 75 35 10 10 20 1031 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks Blue RidgePannin County Bank BlytheFarmers Bank BrunswickAmerican National Bank National Bank of Brunswick Buena VistaBuena Vista L S Bank BufordBuford Commercial Bank ButlerCitizens State Bank CairoCairo Banking Co Citizens Bank CalhounCalhoun National Bank CamillaBank of Planters Citizens Bank CantonBank of Etowah Bank CarrollltonPeoples Bank W Ga Bank Trust Co CartersvilleFirst National Bank CedartownCommercial National Bank Liberty National Bank ChatsworthCohutta Banking Co ChickamaugaBank of ChipleyFarmers Merchants Bank ClaxtonClaxton Bank Tippins Banking Co ClevelandPeoples Bank CochranCook Banking Co State Bank of Cochran ColquittCitizens Bank College ParkBank of ColumbusFirst National Bank Fourth National Bank ComerRowe Banking Co ConyersBank of Rockdale CordeleFirst State Bank Cornelia Cornelia Bank First National Bank CummingBank of CuthbertCitizens Bank Dahlonega Bank of DallasFirst National Bank Balance Deposi tory Bond Thou sands 2500000 25 844000 10 12400901 128 2431654 25 2483470 25 5000000 50 2468707 25 463080 5 15000000 150 981977 10 9979010 100 4998077 50 1972806 20 1950000 20 2495953 25 10000000 100 9988678 100 9964145 100 1944105 20 455852 5 4000000 40 2486214 25 1000000 10 452067 5 2500000 25 1500000 15 489361 5 996006 10 1500000 15 9933968 100 9900000 100 950000 10 10000000 100 978103 10 3966044 40 1494618 15 2500000 25 2460194 25 1500000 15 450551 5 32 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks DaltonBank of First National Bank Hardwick Bank Trust Co DanielsvilleBank of DawsonBank of Bank of Terrell Merchants Bank DecaturFirst National Bank of Atlanta Fulton National Bank of Atlanta DoerunToney Bros Bank DonaldsonvilleCommercial State Bank Merchants Farmers Bank DoravilleDeKalb State Bank DouglasCoffee County Bank DouglasvilleCommercial Bank DublinCitizens Southern Bank Farmers Merchants Bank DudleyBank of DuluthBank of EatontonFarmers EastmanBank of East Point Bank of Fulton County East Point Commercial Bank EdisonBank of ElbertonFirst National Bank Granite City Bank EllavilleBank of Ellijay Bank of FitzgeraldNational Bank of ForsythCity Bank Monroe County Bank Fort ValleyBank of FranklinBank of Heard County GainesvilleCity Bank First National Bank Gainesville National Bank GlennvilleCity Bank Glennville Bank GordonGordon Bank GrayBank of GreensboroBank of Citizens Bank GreenvilleGreenville Banking Co Balance Deposi tory Bond Thou sands 2500000 25 2952849 30 498479 5 997738 10 2463306 25 4940215 50 7417069 75 16869137 1500000 15 4965619 50 1000000 10 1000000 10 5000000 50 4962514 50 4950022 50 2500000 25 2999789 30 1500000 15 975066 10 488247 5 2450000 25 20000000 200 959499 10 1000000 10 1982303 20 3497006 35 1421067 20 4811763 50 496027 5 976828 10 4000000 40 1954221 20 2500000 25 5000000 50 1472949 15 15000000 150 996738 10 2500000 25 962380 10 995692 10 1000000 10 478548 5 33 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks GriffinCommercial Bank Trust Co HaddockJones County Bank HahiraCity Bank HarlemBank of Columbia County HartwellCity Banking Co HawkinsvillePlanters Bank HiwasseeBank of HinesvilleHinesville Bank HomervilleEmpire Banking Co JasperJasper Banking Co JeffersonFirst National Bank JesupAmerican Nat Bank of Brunswick JonesboroBank of KingslandState Bank of LaFayetteBank of LaGrange Citizens Southern Bank LaGrange Banking Co Lavonia Northeast Georgia Bank LawrencevilleBrand Banking Co First National Bank LincolntonFarmers State Bank LouisvilleFirst National Bank LumpkinFarmers State Bank McDonoughFirst National Bank MaconCitizens Southern National Bank First National Bank Trust Co Madison Bank of First National Bank ManchesterBank of Mansfield Bank of MariettaCobb Exchange Bank First National Bank MeigsBank of MetterMetter Banking Co MidvilleBank of MilanBank of Milledgeville Exchange Bank Merchants Farmers Bank Milledgeville Banking Co MonroeFarmers Bank National Bank of Monroe MonticelloFirst National Bank Balance 9951306 1150000 490000 2500000 2450264 10000000 1903472 990064 1437240 5000000 970009 1889433 4976309 951800 742114 14983169 5000000 4944158 991904 2451762 1250000 450000 484998 7459904 8240982 24219312 7500000 457122 9997012 2500000 1500000 2987277 975000 2483021 1000000 1500000 4971647 2450000 2458330 926155 1473976 977418 Deposi tory Bond Thou sands 100 12 5 25 25 100 20 10 15 50 10 20 50 10 7 150 50 50 10 25 15 5 5 75 250 75 5 100 25 15 30 10 25 10 15 50 25 25 10 15 10 34 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks MoultrieMoultrie Banking Co Moultrie National Bank Mount VernonMount Vernon Bank NashvilleCity Bank United Banking Co NewnanFirst National Bank Manufacturers National Bank NewtonBaker County Bank OchlochneeBank of OcillaFirst State Bank Oglethorpe Bank of PearsonCity Exchange Bank PembrokePembroke State Bank QuitmanCitizens National Bank ReidsvilleTattnall Bank RichlandRichland Banking Co RinggoldBank of RobertaCrawford County Bank RockmartRockmart Bank RomeFirst National Bank National City Bank Rome Bank Trust Co RoswellRoswell Bank RoystonTriCounty Bank RutledgeBank of SandersvilleGeo D Warthen Nat Bank SardisBank of SmyrnaBank of SavannahCitizens Bank Trust Co Citizens Southern National Bank Liberty National Bank Trust Co Savannah Bank Trust Co ShellmanFirst National Bank SpartaBank of Hancock StatesboroBulloch County Bank Summerville Farmers Merchants Bank SwainsboroCentral Bank Sylvania Bank of Screven County SylvesterSylvester Banking Co Bank of Worth County TaylorsvilleBank of Thomaston Citizens Southern Bank Deposi tory Bond Thou Balance sands 2494917 25 2477880 25 554999 6 990187 10 1000000 10 10000000 100 9993041 100 499827 5 500000 5 1240546 12 3929338 40 2495275 25 1983829 20 959577 10 838237 8 1950000 20 1000000 10 477159 5 2490000 25 9977143 100 29961312 300 6011640 75 950000 10 500000 5 2450000 25 2500000 25 1500000 15 1500000 15 9949587 100 5000000 14900000 150 54930513 550 5000000 50 4975000 50 2469381 25 1954669 20 4976944 50 1958982 20 995112 10 954442 10 1500000 15 2491627 25 35 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCE JUNE 30 1947 Depository Banks ThomasvilleBank of Thomas County Commercial Bank TiftonBank of Farmers Bank ToccoaBank of UnadillaExchange Bank Union PointBank of Farmers Bank VidaliaDarby Banking Co ViennaCity Bank ValdostaCitizens Southern National Bank First National Bank Villa RicaBank of WadleyBank of WashingtonWashington Loan Banking Co WaycrossFirst National Bank Commercial Bank WaynesboroBank of First National Bank West PointFirst National Bank WinderPeoples Bank WoodburyWoodbury Banking Co1 WoodlandWoodland Bank WoodstockBank of Wrightsville Bank of Total in Banks Cash on Hand Balance 32685630 2496534 986494 4932719 973577 2500000 950000 2450000 452764 3952766 11854090 2430955 2500000 986991 14994803 9988859 2315809 1974226 4987388 10000000 2500000 4804586 992474 5000000 10000000 4612685000 3898303 Deposi tory Bond Thou sands 327 25 10 50 10 25 10 25 5 40 25 25 10 150 100 25 20 50 100 25 50 10 50 100 Total General Trust Acct Funds 4616583303 Depository Bond coverage is in one bond for all accounts in the named bank and its branches36 STATE TREASURY CUSTODY ACCOUNTS ANALYSIS OF CASH BALANCES IN APPROPRIATION ACCOUNTS June 30 June 30 Department Item 1947 1946 Agriculture 2108613 Banking 60000 Capitol Square Improvement Commission 4250000 Confederate Pensions Pensions 4833500 4980000 Corrections Prisons 2500000 Education General 11253993 189324267 Entomology 300000 Highway Construction 1483000242 1050132012 Housing 261140 595477 Judicial Supreme Court 1256416 2825745 Court of Appeals 562106 844732 Superior Courts 982544 850640 LibraryCourt Reports 740500 19247 Judicial Council 274831 383973 Legislative General Assembly 9017857 1595756 Visiting Committee 539782 20778 Milk Control 1451000 Oil and Gas Commission 71529 75269 Parks 10000000 10000000 Ports Authority 86225 320930 Public Health 10000000 Public Welfare Institutions 55957997 SF Milledgeville Hospital Rents 6175371 Treasury SF Public Debt General 9350000 92620217 SF Public Debt W A 136700000 190000000 SF Public Debt Hy Bonds 268000000 532500000 Public Debt Interest 1057285 9543103 Public Debt Interest Hy Bonds 774540 155905 University System 39533063 Warm Springs Memorial Commission 17881930 Totals 1996179483 2169591032 2D37 STATE TREASURY REVENUE FUNDING AND CUSTODY ACCOUNTS SUMMARY INTRODUCTION General Fund This report takes into consideration all State Revenue Collections paid into the Treasury General Fund less revenue refunds paid out of the Treasury and deducts appropriation allotments to the spending units the extended amount representing general fund surplus or un allotted revenue receipts in the year Public Trust Funds These are shown in the Superior Court Operating Account Report Private Trust Accounts Actually only U S Tax is a private trust The other accounts reported under this heading are State owned and are treated as private trust here because accounting control vests in other units the State Treasury merely acting as banker or custodian Other funds handled by the Treasury separately reported Sinking Fund Treasury Operating Account Judicial and Legislative Accounts Housing Director Oil and Gas Commission Ports Authority Properties Commission FINANCIAL CONDITION There was 2458805157 in the State Treasury General Fund Ac count at the close of the fiscal year on June 30 1947 subject to Budget Bureau Reserve Allotments and authorization for expenditure after providing reserve of 1582129483 for balances to the credit of spend ing units allotted on budgets but undrawn from Treasury and 414050000 Sinking Fund held for retirement of the States fixed debt This 2458805157 subject to Budget allotment and carried over to the next fiscal year compares with 1539581497 available June 30 1946 and 1756979906 June 30 194538 STATE TREASURY REVENUE FUNDING AND CUSTODY ACCOUNTS SUMMARY Continued CURRENT FUNDED REVENUE Revenue receipts funded into the State Treasury by the various Revenue Collecting Units in the fiscal year ended June 30 1947 amounted to 9866320321 which compares with 8102122951 for the previous fiscal year and 6319361136 two years ago ALLOTMENTS TO SPENDING UNITS The 9866320321 revenue receipts together with cash balance of 1539581497 in the General Fund at the beginning of the fiscal year on July 1 1946 made a total of 11405901818 available for budget allotments to the various spending units of the State in the year ended June 30 1947 From the 11405901818 available funds 8947096661 was al lotted through budget approvals to the several Departments of the State for operations for expenditure in the fiscal period and 24588 05157 remained in the General Fund on June 30 1947 subject to Budget Reserve allotments and allotment for expenditure in the next fiscal period Allotments of 8947096661 in the year ended on June 30 1947 compare with 7920344259 for the previous fiscal year and 53374 55194 allotments two years ago Largest single allotment increase the past year was 968868165 for teachers salaries and general operations of the Department of Education the allotment to this unit for the year just closed for administration and salaries of teachers being 3165668165 as com pared with 2196800000 the previous year ended June 30 1946 PUBLIC TRUST FUNDS shown in this section as Private Trust Public Trust Funds receipts in the period under review were 30357 for Land Title Registration Fees and 545509 Superior Court Judges Retirement Contributions which increased the 540595 held for the Land Title Registration Fund at the beginning of the fiscal year on July 1 1946 to 570952 on June 30 1947 and the 778281 Superior Court Judges Retirement Fund to 1323790 on this date These two funds are set up as Public Trust under Superior Courts in Budget Funds section39 STATE TREASURY REVENUE FUNDING AND CUSTODY ACCOUNTS SUMMARY Continued PRIVATE TRUST FUNDS Private Trust Funds held June 30 1947 were 4751774 Federal Grants for Food Conservation 151713887 for Teacher Retirement System and 3238260 U S Income Tax Withholding together with 414050000 in Sinking Fund for retirement of State debt and 15 82129483 budget allotments undrawn previously referred to GENERAL Books and records of the Treasury Department were found in ex cellent condition all known receipts were properly accounted for and expenditures were within the limits of budget approvals and sup ported by proper voucherBUDGET FUNDS 41 RECEIPTS AND PAYMENTS OF SPENDING AGENCIESam 42 ALL STATE SPENDING UNITS Consolidation RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 4671710000 4671710000 Budget Balancing Adjustments Lapses 3647811360 4275386661 Total Appropriations 8319521360 8947096661 Revenues Retained for Operations Taxes 143545730 165669059 Grants U S Government 1660573437 2941957562 Grants Counties 59270855 89783403 Donations 37441170 39283792 Rents on Investment Properties 626934 670266 Interest on Investment Properties 246691 Earnings from Services 693229707 1210652256 Transfers from Public Trust Funds 21820659 16659657 Total Revenues Retained 2616755183 4464675995 Total Income Receipts 1093627653 13411772656 NONINCOME Public Trust Funds Unemployment Compensation Tax 1221683106 1315706966 U S Treas interest on Comp Tax Funds 152485240 166923051 Gifts Contributions 229309888 388455396 Income 39656679 28045837 Transfers to Budget Funds 21820659 16659657 Investments 43780055 100488416 Total Public Trust Fund receipts 1665094309 1982960009 Private Trust Accounts 2295139351 4384390015 Loans 8639542 9100000 State Revenue Collections Unfunded 7011507 687099 Revenue Bonds Total nonincome receipts 3975884709 6754137123 CASH BALANCES JULY 1st Budget Funds 1405797298 3231127164 Public Trust Funds 7667189540 8269917876 Private Trust Funds 29691989 27293388 State Revenue Collections Unfunded 8437283 1 Sinking Funds 1115201116 827130217 Total cash balances10226317226 12370917434 25138478478 32536827213ALL STATE SPENDING UNITS Consolidation 43 PAYMENTS 1946 1947 EXPENSE Personal Services 1991761684 Travel 141196799 Supplies Materials 593487838 Communication 41551995 Heat Light Power Water 45857918 Publications 84219586 Repairs 466970636 Rents Insurance Indemnities Interest r Pensions Benefits Grants to Civil Divisions Equipment Miscellaneous 32428520 4842714 7128953 44240136 1336261615 2794457100 66816544 43586368 2626069821 189907135 848575927 47158162 65212926 72457060 319990387 36751049 20665229 11151240 18784725 1987216021 4158169886 102446822 19940379 Total expense payments 7694808406 10524496769 OUTLAYS Lands Improvements Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents 76458112 16381650 30417618 181130 43291 165500 2874266 451082 Insurance Contracts 698362932 Miscellaneous 171666 Equipment 196516716 188512927 26942742 38121657 384125 85150 26159 4700652 324953 23250 2226943425 27660551 273936475 Total outlay payments 1022023963 2787671066 NONCOST Public Trust Funds Investments Expense Objects of Trust Pensions Benefits 189428676 1008616 871928682 403670857 1040564 510253125 Total public trust funds 1062365974 914964546mmg 44 ALL STATE SPENDING UNITS Consolidation PAYMENTS Continued 1946 1947 NONCOST Continued Private Trust Funds Bond Debt Loans Total noncost 2297537952 687250000 3574749 4366667963 413070217 8564793 4050728675 5703267519 CASH BALANCES JUNE 30th Budget Funds 3231127164 Public Trust Funds 8269917875 Private Trust Funds 27293388 State Revenue Collections Unfunded 15448790 Sinking Fund 827130217 Total cash balances12370917434 Grand Total 3706267192 9337913338 45015440 18135889 414060000 13521391859 25138478478 32536827213 Includes temporary investment in U S Bonds45 FEDERAL INCOME TAX ALL STATE UNITS46 ALL STATE UNITS FEDERAL INCOME TAX RECEIPTS 1946 1947 NonIncome Private Trust Account Federal Tax Withheld Departments Institutions University System Cash Balances July 1st Private Trust Account Departments Institutions University System PAYMENTS NonCost Private Trust Account Federal Tax to U S Government Departments Institutions University System 89687535 58246179 110766016 78746899 147933714 189512915 4341532 1772261 3358935 1839385 6113793 5198320 154047507 194711235 90670132 58179055 110415401 78150917 148849187 188566318 Cash Balances June 30th Departments Institutions University System 3358935 1839385 3709550 2435367 5198320 6144917 154047507 19471123547 ANALYSIS BY STATE UNITS OF UNITED STATES INCOME TAX ACCOUNTS Cash Balance July 1 State Unit 1946 Agriculture Dept of Agr Indus DevelBd of 193720 Audits Dept of Banking Dept of 42360 Cap Sq Imp Com Comptroller General Confederate Pensions Corrections Dept of Education Dept of School for the Deaf Acad for the Blind No Ga Voc School So Ga Voc School Entomology Dept of 102280 Forestry Dept of Game Fish Dept of Geology Dept of Governors Office Herty Foundation 23985 Highways Dept of 1580280 Hospital Authority Judicial System Supreme Court 9100 Court of Appeals 8650 Labor Dept of Administration Employ Security Agcy Law Dept of Library State 27460 Military Dept of Admin Nat Guard Defense Corps Milk Control Board Old Cap Rebuild Com Pardons Paroles Bd of Parks Dept of Personnel Board Pharmacy Board of Drug Inspec Public Health Dept of Administration Gen Tuberculosis San Public Safety Dept of 20 Public Service Commission Receipts With holding Payments To U S Gov Cash Balance June 30 1947 2762460 2762460 619430 429880 383270 747260 774260 505660 508140 39880 147185 147185 455432 455432 91800 91800 1640141 1640141 3969167 3969167 671333 671333 345250 345250 648375 648375 106145 106145 387948 490228 1212093 1212093 874560 874560 235180 235180 757945 757945 98600 104680 17905 21520349 23100629 39960 28800 11160 35390 35200 9290 35470 34010 10110 328715 328715 13582819 13582819 1093348 1093348 120040 147500 322925 322925 984906 984906 179039 179039 21480 21480 669973 669973 199548 199548 368655 368655 132840 132840 9117900 9117900 3070636 3070636 2875560 2875580 1042330 1042330 J48 ANALYSIS BY STATE UNITS OF UNITED STATES INCOME TAX ACCOUNTS Cash Balance Receipts Payments July 1 With To U S State Unit 1946 holding Gov Public Welfare Dept of Administration 3209206 3209206 Confed Sol Home 19830 19830 Train Sch for Girls 112190 112190 Train Sch for Col Girls 16680 17005 Sch for Mental Defec 264990 264990 Train Sch for Boys 584885 584885 Milledgeville St Hosp 4002684 4002684 Purchase Dept of 504055 504055 Revenue Dept of 8394469 8394469 Secretary of State 947780 947780 Q4Qip TrG3surv Administration 28000 347315 344435 General Assembly 579440 2379920 640790 Housing State Dir 5730 50640 55420 Supreme Court 103620 1195981 1193446 Court of Appeals 102030 1278656 1277081 Superior Courts 275160 3341544 3333174 Oil Gas Commission 5060 61040 61040 Ports Authority 15400 183480 183480 Education Fed Voc 18430 174180 177210 Education Fed Rehab 238210 4037049 3942629 Education CSS Sal 272370 248250 Edu Fed Food Conserv 19010 17050 Teach Retire System 382640 382640 Veterans Service Office 5931270 5931270 Workmens Compensation Board of 964125 964125 Warm Spgs Mem Com 72180 72180 Totals Departments Institutions 3358935 110766016 110415401 Cash Balance June 30 1947 325 30880 2318570 950 106155 103605 283530 5060 15400 15400 332630 24120 1960 370955049 ANALYSIS BY STATE UNITS OP UNITED STATES INCOME TAX ACCOUNTS Cash Cash Balance Receipts Payments Balance July 1 With To U S June 30 State Unit 1946 holding Gov 1947 University System Regents 1006390 1006390 Albany State Albany 606015 606015 Ga S W Col Americus 1070 1041957 1043027 Univ of Ga Athens 1034265 18579849 18091982 1522132 Univ of Ga Athletic As sociation Athens 117223 848682 899405 66500 Agric Exten Athens 686797 8654906 8623987 717716 Sch of Tech Atlanta 20438644 20440787 2143 School of Technology Ath Association Atlanta 1115350 1115350 Sch of Tech WGST 1897431 1897431 Even School Jr College Atlanta 2746497 2746497 Gen Exten Atlanta 365425 365425 Sch of Med Augusta 1901034 1901034 West Ga Col Carrollton 1071443 1071443 Mid Ga Col Cochran 691270 691270 No Ga Col Dahlonega 30 1577550 1577580 So Ga Col Douglas 598343 598343 Ga Experiment Station N Experiment 1732915 1732915 Ft Valley State College Ft Valley 1046090 1046090 Ga State College for Women Milledgeville 5473861 5473861 Ga St Col Savannah 845017 896390 51373 Univ of Ga Savannah 2048884 1866349 182535 South Ga Teachers College Statesboro 1521557 1521557 A B Agr Col Tifton 811309 811309 C P Exper Sta Tifton 601627 601627 Ga St W Col Valdosta 1524853 1524853 Totals Univ System1839385 78746899 78150917 2435367 Totals State Gov 5198320 189512915 188566318 614491751 TEACHER RETIREMENT CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES52 TEACHER RETIREMENT CONTRIBUTIONS BY ALL MEMBER STATE EMPLOYEES RECEIPTS 1946 1947 NONINCOME Private Trust Account 5 Contributions withheld Departments Institutions 2824948 3490224 University System 14456133 20278283 17281081 23768507 CASH BALANCES JULY 1st Private Trust Account Departments Institutions University System 440210 609571 440210 609571 17721291 24378078 PAYMENTS NONCOST Private Trust Account To Teacher Retirement System Departments Institutions 2824948 3489899 University System 14286772 20126309 17111720 23616208 CASH BALANCES JUNE 30th Private Trust Account Departments Institutions University System 609571 325 761545 609571 17721291 761870 24378078 53 ANALYSIS OF EMPLOYEES CONTRIBUTIONS TO TEACHER RETIREMENT YEAR ENDED JUNE 30 1947 State Unit Audits Department of Education Dept of School for the Deaf Acad for the Blind No Ga Voc School So Ga Voc School Public Welfare Dept of Tr Sch for Col Girls Tr Sch for Boys State Treasury Education Fed Voc Education Fed Rehab Tea Retire Sys Dept of Veterans Service Office Totals Depts Ints Cash Cash Balance Receipts Payments Balance July 1 with to T R June 30 1946 holding System 1947 90000 90000 1041161 1041161 256628 256628 158205 158205 203400 203400 6250 6250 325 325 59953 59953 42400 42400 1469257 1469257 137400 137400 25245 25245 3490224 3489899 325 University System Regents Albany St Col Albany 35 Ga S W Col Americus U of Ga Athens 275749 Agr Extension 333787 Sch of Tech Atlanta Even School Junior College Atlanta Gen Exten Atlanta U of Ga School of Medicine Augusta W Ga Col Carrollton Mid Ga Col Cochran No Ga Col Dahlonega 38750 38750 348974 349009 305753 305753 4144362 4054734 365377 4299261 4281364 351684 3522033 3522033 313961 313961 79120 79120 636369 636369 243686 243686 269901 269901 545294 545294 54 ANALYSIS OF EMPLOYEES CONTRIBUTIONS TO TEACHER RETIREMENT YEAR ENDED JUNE 30 1947 Continued Cash Cash Balance Receipts Payments Balance July 1 with to T R June 30 State Unit 1946 holdings System 1947 University System Continued So Ga Col Douglas 155041 155041 Ga Experiment Sta Experiment 624598 624598 Ft Valley State College Ft Valley 669571 669571 G S CW Milledgeville 1549970 1549970 Ga St Col Savannah 560006 559731 275 Univ of Ga Savannah 433340 389131 44209 S G Teacher College Statesboro 571643 571643 A B A Col Tifton 284800 284800 C P Ex Sta Tifton 246250 246250 G S W Col Valdosta 435600 435600 Totals Univ System 609571 20278283 20126309 76154555 DEPARTMENT OF AGRICULTURE56 DEPARTMENT OF AGRICULTURE RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 40000000 40000000 Budget Balancing Adjustment Lapses 48112138 35881011 Revenues Retained Earnings Development Services 4275018 2949145 Transfers Other Spending Units 115000 125000 Total income receipts 92502156 78955156 CASH BALANCES JULY 1st Budget Funds 2356393 11294054 94858549 90249210 PAYMENTS EXPENSE Personal Services 41608570 41749684 Travel 8917395 8701037 Supplies Materials 2334356 2671389 Communication 1900091 1955318 Heat Light Power Water 1317272 1748180 Publications 5429694 6540408 Repairs 1489405 2405863 1586 12800 Rents Insurance 202026 362183 Indemnities Bangs Disease 2470079 507349 Equipment 887071 634495 Miscellaneous 396807 310854 Total expense payments 66954352 67599560 OUTLAYS Lands Improvements 16610143 16796268 Equipment 1301245 CASH BALANCES JUNE 30th Budget Funds 11294054 4552137 94858549 9024921057 DEPARTMENT OF AGRICULTURE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Banks Total Current Assets 4552137 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES For Contracts to Mature For Penalties 3205019 38333 4552137 233278 3243352 SURPLUS For Operations Total Liabilities Reserves Surplus 1075507 455213758 DEPARTMENT OF AGRICULTURE SUMMARY FINANCIAL CONDITION The State Department of Agriculture ended the fiscal year on June 30 1947 with a surplus of 1075507 after providing the necessary reserve of 233278 to cover outstanding accounts payable 3205019 for completion of construction contracts for farmers markets and 38333 in penalties due various dealers REVENUE COLLECTIONS The Department of Agriculture is the revenuecollecting agency for certain licenses and fees as authorized by law and in the period under review collected a total of 69971291 all of which was trans ferred to the State Treasury before the close of the year on June 30 1947 These collections were 4238724 in excess of those the previous year and 7996778 more than two years ago as shown in the follow ing comparative statement YEAR ENDED JUNE 30th REVENUE COLLECTIONS 1947 1946 1945 Fish Dealers Licenses 1172500 1055000 727500 Fertilizer Fees 35769809 34484672 33101626 Feed Fees 17813236 17878426 17033202 Dairy Fees 1260441 806232 597240 Farmers Markets 11342025 9396287 8686101 Egg Marketing 2370993 1924209 1746318 Insecticides and Miscellaneous 242287 187741 82526 69971291 65732567 61974513 AVAILABLE INCOME State Appropriation for the operation of the Department of Agri culture for the year ended June 30 1947 was 40000000 which was increased to 75881011 by allotment of 22272398 through budget approvals for general operating costs and an additional allotment of 13608613 for market expansion and improvements59 DEPARTMENT OF AGRICULTURE This 75881011 from appropriation and allotments was supple mented by 3749145 earnings from sales and services which were retained by the Department and 125000 transfer from the State Board of Pharmacy for use of the chemical laboratory making total income available with which to meet the years operating costs 797 55156 800000 insurance recovery is treated as a deduction from outlay cost OPERATING COSTS The Departments operating expenses in the year just closed were 67599560 and 18897513 was expended for new buildings struc tures and equipment a total of 86497073 of which 78955156 was from income provided 800000 from insurance recovery and 67 41917 from cash on hand which reduced the balance of 11294054 held at the beginning of the fiscal year to 4552137 on June 30 1947 The remaining cash balance after providing for liquidation of outstanding accounts payable and contracts to mature at the close of the fiscal year represents the excess of funds which have been pro vided through budget approvals in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to reapproval of items on the budget In the year ended June 30 1947 ten farmers markets were oper ated with two markets Blackshear and Cordele in process of con struction on this date Five markets Atlanta Macon Moultrie Thom asville and Valdosta are kept open throughout the year the other five markets at Glennville Hazlehurst Pelham Tifton and Wrightsville being seasonal in operation Canneries are operated in connection with markets in Atlanta Macon and Thomasville receipts therefrom being placed in the De partments operating account60 DEPARTMENT OF AGRICULTURE Cost of operating the ten farmers markets exclusive of payments for new construction in the year was 12125484 and in the same period the markets collected 11342025 in revenue Canning plant activities for the year show operating expense payments of 3223240 and income from earnings 2884974 YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 Commissioners Office 3376739 3208800 3032595 Fertilizer Division 5960481 5872108 4928492 Bureau of Markets 4884788 5664752 4612661 Market Bulletin 5169088 4083540 3597620 Pure Foods 7213590 8123681 7129882 Chemistry Laboratory 6194612 6018763 4922595 Pure Seed 3605145 4069749 3109906 Weights and Measures 3308947 3515837 3444735 Veterinary General 12030097 11943687 11153369 Veterinary Bangs Disease 507349 1970079 2017604 Superintendent of Farms 403693 52250836 54470996 48353152 Farmers Markets Atlanta 12046828 Blackshear 500100 Glennville 496382 Hazlehurst 506434 Macon 1158444 Moultrie 2978536 Pelham 3284981 Thomasville 4070584 Tifton 251214 Valdosta 1997215 Wrightsville 110617 Cordele 2320417 6700634 6062993 357226 205029 110063 61734 1104010 1187330 7326807 202900 128859 73789 4130569 686311 269338 383498 5611820 276856 550000 29721752 26289326 9140440 Canneries Atlanta 1415975 1321182 1538542 Macon 1266418 1034721 604143 Thomasville 540847 448270 740119 3223240 2804173 288280461 DEPARTMENT OF AGRICULTURE YEAR ENDED JUNE 30th 1947 1946 1945 Equipment Gainesville Poultry Laboratory 543202 Atlanta Seed Germinator 758043 1301245 Total Cost Payments86497073 83564495 60376396 BY OBJECT Personal Services 41749684 41608570 35957516 Travel Expense 8701037 8917395 7638261 Supplies Materials 2671389 2334356 2256116 Communication Services 1955318 1900091 1957604 Heat Light Power Water 1748180 1317272 1244867 Printing Publications 6540408 5429694 5004589 Repairs Alterations 2405863 1489405 1862019 Rents 12800 1586 20300 Insurance Bonding 362183 202026 277702 Equipment 634495 887071 1405064 Indemnities Bangs Disease 507349 1970079 2017604 Indemnities Personal Injuries 500000 Miscellaneous 310854 396807 380637 Total Expense Payments67599560 66954352 60022279 Outlay Buildings and Structures 17596268 16610143 354117 Equipment 1301245 Total Cost Payments86497073 83564495 60376396 Number of Employees at June 30 216 238 217 GENERAL Books and records of the Department are well kept and receipts are under internal check and control with all officials of the Depart ment and employees collecting revenue being properly bonded Ex penditures for the period under review were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Commissioner the officials and staff of the Department of Agriculture for the cooperation and assist ance given the State Auditors office during this examination and throughout the year 16796268 net after deducting 800000 insurance recovery63 BOARD OF AGRICULTURAL AND INDUSTRIAL DEVELOPMENT 64 BOARD OF AGRICULTURAL AND INDUSTRIAL DEVELOPMENT RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Revenues Retained Gifts Earnings Transfers Other Spending Units Total income receipts NonIncome Private Trust Accounts EN TS 1500000 1500000 14649770 7394252 1255749 334592 10800 110000 55000 17416319 6580 9393844 CASH BALANCES JULY 1st Budget Funds 5963316 1006788 23386215 10400632 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous Total expense payments NonCost Private Trust Accounts CASH BALANCES JUNE 30th Budget Funds 1006788 830781 f 16416543 6275080 1975673 751608 325164 90315 554285 332079 2010658 1507713 511439 14156 204963 319500 8864 1665 160583 18941 204675 258794 22372847 9569851 6580 23386215 1040063265 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD MAIN OFFICE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK Budget Funds LIABILITIES RESERVES AND SURPLUS 897142 LIABILITIES Accounts Payable AddressographMultigraph Corporation Born Refrigerator Co Curtiss Printing Co Scott Electric Co Southeastern Envelope Co RESERVES Reserve for Survey of Jekyll Island SURPLUS For Operations Subject to Budget Approvals Total Current Liabilities Reserves and Surplus 77500 15450 162000 55000 2077 312027 500000 85115 89714266 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD MAIN OFFICE SUMMARY FINANCIAL CONDITION The Agricultural and Industrial Development Board Main Office ended the fiscal year on June 30 1947 with a surplus of 85115 after providing the necessary reserve of 312027 to cover outstanding accounts payable and reserving 500000 for survey of Jekyll Island AVAILABLE INCOME Allotment of State budget funds for the fiscal year ended June 30 1947 was 6074019 which was supplemented by 334592 donations by Counties and Cities for survey costs 110000 from sale of reports on Brunswick and Savannah and 55000 transferred to the Board by the University System to cover cost of light fixtures making a total of 6573611 OPERATING COSTS From the 6573611 available income 6284630 was expended for the Boards operating cost in the period under review and 288981 remained on hand at June 30 1947 increasing the 608161 cash bal ance held at the beginning of the year to 897142 at the close This 897142 remaining cash balance will be available for expen diture in the next fiscal period subject to budget approvals after pro viding for liquidation of 312027 in outstanding accounts payable and 500000 for survey of Jekyll Island67 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD MAIN OFFICE COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared as follows YEAR ENDED JUNE 30 1947 Personal Services 4080384 Travel Expense 265479 Supplies 72314 Communication Services 285058 Printing Publicity i 1166675 Repairs 8585 Rents 319500 Miscellaneous 73189 Insurance and Bonding 1665 Equipment 11781 1946 14475799 1563100 301172 457749 2010658 510311 204963 42418 3864 147590 1945 16158518 2440365 411012 523077 684709 74370 15000 23453 1166730 Totals 6284630 19717624 21497234 Number of Employees June 30 11 20 49 Activities of this Agency have been considerably reduced the Board having only half as many employees on June 30 1947 as on June 30 1946 and expenditures the past year amounting to less than onethird of total cost for the previous year GENERAL The Main Office of the Agricultural and Industrial Development Board was moved from the University of Georgia at Athens in Feb ruary 1946 to 20 Ivy Street Atlanta where it was located until the close of the year on June 30 1947 when it was moved to the State Capitol Mr L Vaughan Howard resigned as Executive Director of the Board in February 1947 and Dr T F Abercrombie served as Acting Director until Mr Tom Wisdom was made Executive Director in April Both Mr Howard and Mr Wisdom were bonded in the amount of 1000000 All known receipts for the period under review have been properly accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officers and staff of the Board for the cooperation and assistance given the State Auditors Office during this examination and throughout the year68 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD 38 CAPITOL SQUARE OFFICE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ON HAND AND IN BANK 316909 ACCOUNTS RECEIVABLE Stockbridge Basil From previous audit report 1746 Roberts DeWitt H Vo No 971 8790 Williams Sid Vo No 972 8789 19325 Total Current Assets 336234 LIABILITIES RESERVES AND SURPLUS LIABILITIES None reported RESERVES Reserve for Withholding Taxes to be remit ted to U S Government 383270 SURPLUS OR DEFICIT For Operations 47036 Total Current Liabilities Reserves and Surplus 33623469 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD 38 CAPITOL SQUARE OFFICE SUMMARY FINANCIAL CONDITION The Agricultural and Industrial Development Boards office located at 38 Capitol Square ended the fiscal year on June 30 1947 with a deficit of 47036 On this date the Board held 316909 in cash and was due refunds of 19325 from officials and employees for improper expenditures making total assets of 336234 Liabilities were 383270 consisting of U S Taxes which have been withheld from salaries in the past two years that have not been remitted to the U S Government AVAILABLE INCOME Allotment of State Budget funds to the 38 Capitol Square office of the Board for the fiscal year ended June 30 1947 was 2820233 OPERATING COSTS Expenditures for operations in the period under review were 32 85221 which exhausted the 2820233 income provided and the 398627 budget funds held at the beginning of the fiscal year on July 1 1946 and created an overdraft in operating funds at June 30 1947 of 66361 COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared as follows YEAR ENDED JUNE 30 EXPENDITURES 1947 Personal Services 2194696 Travel Expense 486129 Supplies 18001 Communication Services 47021 Printing Publicity 341038 Repairs 5571 Miscellaneous 1 185605 Equipment 7160 Insurance Bonding Totals 3285221 1946 1940744 412573 23992 96536 1128 162257 12993 5000 2655223 1945 1599569 359863 32333 61846 175 243342 3875 5000 230600370 AGRICULTURAL AND INDUSTRIAL DEVELOPMENT BOARD 38 CAPITOL SQUARE OFFICE 1947 1946 1945 Number of Employees June 30th 9 6 7 Increased cost in the year just closed is due principally to addi tional personnel and the printing cost of the history of Georgia in World War II GENERAL Director Basil Stockbridge of the Capitol Square office of the Board is bonded in the amount of 1000000 In the year ended June 30 1947 DeWitt H Roberts and Sid Wil liams were paid 29514 for 2387 miles traveled in UDriveIt car Mileage allowable under State law is five cents per mile which for 2387 miles is 11935 The difference of 17579 is therefore an illegal expenditure of State funds and is to be refunded in the next fiscal period Attention of Director was also called to improper expenditure of 1746 shown in audit report for year ended June 30 1946 which has not been refunded In making the examination it was noted that several subscriptions to books and magazines for use of the Board carried the Directors home address instead of 38 Capitol Sqaure This is to be corrected by the Director On June 30 1946 the Board held 193720 in U S Withholding taxes and this was increased to 383270 at June 30 1947 by with holdings of 189550 in the current year none of which has been remitted to the U S Government U S Taxes withheld from salaries of officers and employees are a trust fund to be remitted to the U S Government monthly or quarterly and these funds cannot be used legally for any other purpose All known receipts for the period under review were properly ac counted for and expenditures were within the limits of approved budgets and supported by proper voucher except as noted Appreciation is expressed to the officers and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the year m 71 DEPARTMENT OF id to M72 DEPARTMENT OF AUDITS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 7200000 7200000 Budget Balancing Adjustments Lapses 275000 1033647 Revenues Retained Transfers Other Spending Units 37500 Total income receipts 6925000 8271147 CASH BALANCES JULY 1st Budget Funds 4326763 2583166 11251763 10854313 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Insurance Miscellaneous Total expense payments OUTLAYS Equipment CASH BALANCES JUNE 30th Budget Funds 2583166 1837954 11251763 10854313 5856365 6399472 713589 835971 99278 212588 137875 113135 1542978 1325296 25394 16340 3750 5000 12220 21739 8391449 8929541 277148 86818 From Audit Report by W R Osborn Co Certified Public Accountants73 September 20 1947 Honorable B E Thrasher Jr State Auditor State Capitol Atlanta Georgia Sir We have made an audit of the books of account of the Department of Audits of the State of Georgia for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page A comparative statement of cash receipts and payments for the years ended June 30 1946 and 1947 is submitted in Exhibit A The appropriation for the year ended June 30 1947 was 7200000 and Executive Order for 1200000 of which amounts 8233647 was received in cash from the State Treasurer during the period under review Cash on demand deposit was verified by direct communication with the depositories and the bank balances were as follows Fulton National Bank of Atlanta Georgia 795466 First National Bank of Atlanta Georgia 1042488 1837954 Funds on deposit with the Fulton National Bank of Atlanta Geor gia are secured by 1000000 City of Atlanta 5 Sewer Bonds due January 1 1949 Funds with the First National Bank of Atlanta Georgia were secured by 2000000 in 1 U S Treasury Bonds due June 15 1948 On July 5 1947 2000000 in 2 U S Treasury Bonds due December 15 1952 were substituted Receipts from the State Treasurer were verified by inspection of the State Treasurers records All cancelled checks were compared with the cash book entries and supporting vouchers and endorsements were verified Signed receipts were submitted for our inspection to support payments for personal services of special investigators74 The following is a comparative statement of the operations for the year ended June 30 1947 as compared with that of June 30 1946 Year Ended Year Ended Increase Particulars 63046 63047 Decrease Personal Services 5856365 6399472 543107 Travel 713589 835971 122382 Supplies and Material 99278 212588 113310 Communication 137875 113135 24740 Publications 1542978 1325296 217682 Repairs 25394 16340 9054 Insurance 3750 5000 1250 Miscellaneous 12220 21739 9519 Outlay 277148 86818 190330 8668597 9016359 347762 The cost of operating the Department for the year ended June 30 1947 as compared with the previous year increased by 347762 as detailed in the above statement setting forth the increases and de creases in the various accounts The increase in Personal Services was due to a general increase in salaries of the personnel and an in crease in the State Auditors salary for y2 year authorized by 1947 General Assembly The increase in travel expense was due princi pally to subsistance allowance made to the State Auditor by the 1946 General Assembly which was for the entire year ended June 30 1947 as compared with year included in the year ended June 30 1946 The increase in supplies is attributed to the 1946 costs being below normal which was due to a large quantity of duplicator paper being paid in for the June 30 1945 year and used in the June 30 1946 year Decreases in communications publications and repairs were due to the efforts of the Department and fluctuations in the previous year Increases in insurance and miscellaneous were due to additional re quirements The decrease in outlay was due to an abnormal amount necessary for the year ended June 30 1946 The work in connection with the books and records was done in an excellent manner and it is apparent that the management of the Department was very efficient The courtesies extended by the per sonnel during the period of our examination is greatly appreciated Respectfully submitted W R Osborn Company Certified Public Accountants75 DEPARTMENT OF BANKING76 DEPARTMENT OF BANKING RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 5000000 5000000 Budget Balancing Adjustment Lapses 1025945 2037810 Revenues retained Earnings 1300 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous Total Income Receipts 6027245 7037810 NONINCOME Private Trust Account 4687 21872 CASH BALANCES JULY 1st Budget Funds 178911 76551 Private Trust Funds 233218 237905 6444061 7374138 4601096 4994024 1159192 1585557 18340 50467 135502 151413 140985 108900 4850 5752 15000 19500 29000 13031 68945 22109 10357 Total Expense Payments 6129605 7004415 NONCOST Private Trust Account 5685 CASH BALANCES JUNE 30th Budget Funds 76551 109946 Private Trust Funds 237905 254092 6444061 734713877 DEPARTMENT OF BANKING CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK 403918 RESERVE SURPLUS RESERVE U S Tax Trust Fund Accounts SURPLUS For Operations 39880 254092 293972 109946 40391878 SUMMARY DEPARTMENT OP BANKING FINANCIAL CONDITION The State Department of Banking ended the fiscal year on June 30 1947 with a surplus of 109946 after providing necessary reserves to cover 254092 private trust funds held on this date anl 39880 U S Income Taxes to be remitted to the Federal Government REVENUE COLLECTIONS This Department is a revenuecollecting agency for fees and assess ments levied on the institutions coming under the jurisdiction of the Department of Banking as provided by law and in the year ended June 30 1947 collected 59999 from business license tax on Small Loan Companies 8150750 fees for open bank examinations 338750 for Credit Union examinations and 930 from other sources a total of 8550429 all of which was paid into the State Treasury in the period under review Revenue collections for the past three years are compared as fol lows REVENUE COLLECTIONS 1947 1946 1945 Business License Tax on Small Loan Companies 59999 Pees for Open Bank Examinations 8150750 Credit Union Examinations 338750 Other Revenue 930 20000 35833 7562500 7823000 386250 321750 760 910 Totals 8550429 7969510 8181493 AVAILABLE INCOME State Appropriation for the operation of the Department of Bank ing for the year ended June 30 1947 was 5000000 which was in creased to 7037810 by transfer of 2037810 from the State Emer gency Fund to meet expenditures approved on budgets79 DEPARTMENT OF BANKING OPERATING COSTS From the 7037810 made available to the Department in the pe riod 7004415 was expended for operations and 33395 remained on hand which increased the 76551 cash balance held at the begin ning of the year to 109946 at the close and this will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared as follows YEAR ENDED JUNE 30 EXPENDITURES 1947 4994024 1946 4601096 1159192 18340 135502 140985 4850 15000 22109 19500 13031 1945 4268524 1585557 1257387 50467 42207 151413 178054 108900 113679 5752 3110 Rpnts 10357 26860 Insurance and Bonding 29000 68945 31265 Totals 7004415 6129605 5921086 Number of Employees June 30 14 15 13 PRIVATE TRUST FUNDS There was on deposit June 30 1947 in the name of the State De partment of Banking 254092 which represents accumulated deposits from liquidation of banks that have not been claimed including in terest earned thereon to this date Federal withholding taxes amounting to 39880 held by the De partment on June 30 1947 are to be remitted to the U S Government in the next fiscal period80 GENERAL DEPARTMENT OF BANKING The Department of Audits has no jurisdiction over the liquidation of closed banks the Superintendent of Banks and the Superior Courts having exclusive jurisdiction over these duties and the distribution of funds received in liquidation of banks under Court order The Superintendent of Banks is bonded in the amount of 50 00000 the Assistant Superintendent 2500000 and examiners 10 00000 each Books and records of the Department were found in excellent con dition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget ap provals and provisions of State law Appreciation is expressed to the Superintendent of Banks and the staff of the Department of Banking for the cooperation and assistance given the State Auditors office during this examination and through out the year 81 CAPITOL SQUARE IMPROVEMENT COMMITTEE82 CAPITOL SQUARE IMPROVEMENT COMMITTEE RECEIPTS 1946 1947 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation 4000000 4000000 Budget Balancing Adjustments 7000000 Revenues Retained Earnings 200000 300000 Transfers Other Spending Units 3699996 3699996 Total Income Receipts 14899996 7999996 CASH BALANCES JULY 1st Budget Funds 874572 6452412 15774568 14452408 PAYMENTS EXPENSE Personal Services 2879317 393802 7200 1868645 4000 295358 390000 928 3437400 3687710 Supplies Materials 626564 Communication 7225 Heat Light Power Water 2167338 Publications 102763 Insurance 16981 Repairs 1503529 Rents 410000 Miscellaneous Building Cleaning Contract 3599400 Total Expense Payments 9276650 22202 23304 6452412 I 12121510 OUTLAYS Lands Buildings Equipment CASH BALANCES JUNE 30th Budget Funds 24708 2306190 15774568 14452408 From Audit Report by W R Osborn Co Certified Public Accountants83 September 25 1947 Capitol Square Improvement Committee State of Georgia Atlanta Georgia Gentlemen We have made an audit of the records of the Capitol Square Im provement Committee of the State of Georgia for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page Your original committee was appointed for the purpose of super vising the construction of a building on the land owned by the State of Georgia across the street from the State Capitol Building on the south side of Mitchell Street Atlanta Georgia The building was completed several years prior to the period covered by this report and the present committee supervises the maintenance and operations thereof It also supervises the maintenance and operations of the buildings and improvements at 38 Capitol Square on the south side of Mitchell Street and at 9294 Mitchell Street The land and improvements at 38 Capitol Square were leased for a fiveyear period from October 1 1943 to September 30 1948 at a rental of 20000 per month The premises are now occupied by the Veterinarian Division of the Department of Agriculture the Atlanta Office of the Agricultural and Industrial Development Board and the Office of the Chief Drug Inspector of the State Board of Pharmacy The building located at 9294 Mitchell Street under lease by the Department of Mines and Geology of the State of Georgia was rented by the Committee from February 1945 to March 1947 at 12500 per month and since March 1947 at 17500 per month and is occu pied by the Library Division of the State Department of Education The Committee is composed of Dr M D Collins Dr T F Abercrombie Richard Job A J Hartley J Eugene Cook B E Thrasher Jr Secretary and Treasurer A statement of receipts and payments for the year under review in comparison with the year ended June 30 1946 is presented in Exhibit A The rents received 3999996 from the State Industrial Board84 the Georgia Employment Security Agency and the Capitol Parking Lot were verified by contact with each of these offices The receipts of 8250000 from the State Treasurer were verified by an inspection of the State Treasurers records All paid checks were compared with the cash book entries and the vouchers therefor and the supporting data attached to vouchers were inspected An analysis of payments for expenses for maintenance of buildings and grounds is set forth in Schedule No 1 Payments for personal services are detailed in Schedule No 2 In Schedule No 3 we present an analysis of payments for outlay The bank account at June 30 1947 was reconciled as set forth in Schedule No 4 and the balance of 2306190 was verified by direct communication with the First National Bank Atlanta Georgia the depository The account of secured by 2500000 in li2 of U S Treasury Notes due September 15 1948 held by the Federal Reserve Bank of Atlanta Georgia On July 5 1947 2500000 in 2 U S Treasury Bonds due December 15 1952 were substituted for the ll2 U S Treasury Notes and are being held by the First National Bank Trust Department The following is a statement of payments for operating expenses of the State Office Building for the year ended June 30 1947 in comparison with the year ended June 30 1946 with increases and decreases in the various accounts PARTICULARS Year Ended 1947 Year Ended 1946 Increase Decrease Personal Services 3224660 2842717 354049 7200 1776519 4000 259664 500 3167400 381943 Supplies Materials 602369 248320 Communications 7225 2080853 102763 25 Heat Lights Power Water Stamping Printing Binding and Publicity 304334 102763 Insurance 16981 12981 Repairs 1413729 1154065 Miscellaneous 500 Building Cleaning Contracts 3329400 162000 10777980 8412049 2365931 85 The increase in personal services 381943 represents a payment of 46660 for installation and operation of Christmas display at the Governors Mansion and increases in personnel and salaries The increase in suppliesmaterials 248320 includes 61829 for sup plies for the Christmas display at the Governors mansion The in crease in repairs 1154065 was due to materials being available for repairs needed in prior years and includes 36871 for repairs to Christmas display at the Governors mansion The Christmas display was originally acquired for use on the Capi tol grounds Later it was decided that due to the congestion in the downtown area the Christmas display should be used at the Gover nors mansion where it would be more accessible to the public Respectfully submitted W R Osborn Company Certified Public Accountants 1 w COMPTROLLER GENERAL 8788 COMPTROLLER GENERAL RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOMENTS Appropriation 6000000 6000000 Budget Balancing Adjustment Lapses 1520969 688407 Total Income Receipts 4479031 5311593 CASH BALANCES JULY 1st Budget Funds 210000 4479031 5521593 PAYMENTS EXPENSE Personal Services 3736788 3816547 Travel 38008 286018 Supplies Materials 49969 147396 Communication 160730 227143 Publication 239796 364803 Repairs 5585 131471 Insurance 10700 29570 Equipment 7455 235897 Miscellaneous 20000 20675 Total Expense Payments 4269031 5259520 CASH BALANCES JUNE 30th Budget Funds 210000 262073 4479031 5521593COMPTROLLER GENERAL CURRENT BALANCE SHEET JUNE 30 1947 ASSETS AVAILABLE CASH LIABILITIES PURCHASE ORDERS OUTSTANDING Brandon Insurance Service Tyler and Company Ivan AllenMarshall Co Royal Typewriter Company CarithersWallaceCourtenay Inc 98687 15900 43200 24525 49754 89 262073 232066 SURPLUS For Operations 30007 26207390 COMPTROLLER GENERAL SUMMARY FINANCIAL CONDITION The Comptroller Generals office ended the fiscal year on June 30 1947 with a surplus of 30007 after providing the necessary reserve of 232066 to cover outstanding accounts payable and unliquidated purchase orders REVENUE COLLECTIONS The Comptroller General is the revenuecollecting agency for taxes and fees pertaining to the administration of the insurance laws of the State and in the year ended June 30 1947 collected from these sources a total of 298862622 all of which was funded into the State Treas ury in the period under review Revenue collections in the year just closed show an increase of 48518313 over the previous year ended June 30 1946 and 908 46998 in excess of those two years ago For comparison revenue collections in each of the past three years are shown as follows REVENUE COLLECTIONS 1947 1946 1945 Fire Inspection Assessments 2209947 1623745 1428828 Insurance Regulatory Fees 11142400 10617400 9515100 Insurance Premium Tax on Gross Premiums 269944275 223559164 185334196 Insurance Agents Occupation Tax 15566000 14544000 11737500 Totals 298862622 250344309 20801562491 COMPTROLLER GENERAL AVAILABLE INCOME State Appropriations for the operation of the Comptrollers office for the fiscal year ended June 30 1947 was 6000000 but as operating costs were held below this figure 688407 was lapsed to the State General Fund at the close of the year as provided by law leaving net income for the period 5311593 OPERATING COSTS From the 5311593 income provided 5259520 was expended for the operating costs of the office of the Comptroller General in the year ended June 30 1947 and 52073 remained on hand increasing the 210000 cash balance held at the beginning of the year to 262073 on June 301947 The first lien on this 262073 remaining cash balance is for liquida tion of outstanding accounts payable and purchase orders and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of this office for the past three years are compared as follows YEAR ENDED JUNE 30TH EXPENDITURES Personal Services Travel Expense Supplies Communication Services Printing Publicity Repairs Insurance and Bonding Equipment Purchases Miscellaneous Dues Totals Number of Employees on Payroll June 30 1947 1946 1945 3816547 3736788 3497677 286018 38008 106533 147396 49969 55766 227143 160730 262814 364803 239796 164531 131471 5585 4050 29570 10700 10300 235897 7455 10950 20675 20000 20000 15 5259520 4269031 4132621 14 1392 COMPTROLLER GENERAL The salary of the Comptroller General was raised from 600000 per annum to 750000 by Legislative Act of 1947 GENERAL Mr Zack Cravey succeeded Mr W R Mitchell as Comptroller General on January 15 1947 and filed surety bond in the amount of 2000000 Deputy Insurance Commissioner and bookkeeper are bonded for 500000 each and other employees of the office are under schedule bond of 100000 each All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to Mr Mitchell and his successor Mr Cravey and the staff of Comptroller Generals office for the coopera tion and assistance given the State Auditors office during this exami nation and throughout the year93 DEPARTMENT OF CONFEDERATE PENSIONS94 DEPARTMENT OF CONFEDERATE PENSIONS RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 54780000 Budget Balancing Adjustment Lapses 7836317 Total Income Receipts 46943683 55352766 CASH BALANCES JULY 1st Budget Funds 3569720 4985526 1947 54780000 572766 50513403 60338292 PAYMENTS EXPENSE Personal Services 972200 23572 49630 350 625 506500 43975000 960897 Supplies Materials 22900 Communication 48516 Repairs 34675 Insurance 625 Pensions Soldiers 510500 Widows 53899000 Total Expense Payments 45527877 4985526 55477113 CASH BALANCES JUNE 30th Budget Funds 4861179 50513403 60338292 95 DEPARTMENT OF CONFEDERATE PENSIONS SUMMARY FINANCIAL CONDITION The Department of Confederate Pensions ended the fiscal year June 30 1947 with a cash balance of 4861179 of which 27679 was available for administrative expenses and 4833500 was in State Treasury and reserved for payment of pensions due July 1 1947 AVAILABLE INCOME For the year ended June 30 1947 the State allotted the Depart ment 55352766 of which 890166 was for the administration of the office and 54462600 for payment of pensions to Confederate Soldiers and wives of Confederate Soldiers as provided by law OPERATING COSTS Expenditures by the Department for the year were 756297 for administrative salaries 204600 for Ordinaries fees 106716 for travel communication services and other expense and 54409500 for pensions to Confederate Soldiers and Widows of Confederate Soldiers a total of 54477113 which exhausted the 55352766 income pro vided and reduced the 4985526 cash balance held at the beginning of the fiscal year to 4861179 at June 30 1947 4833500 of this remaining cash balance is reserved for payment of pensions due July 1 1947 and the remainder will be available for expenditure in the next fiscal year on approved budgets COMPARISON OF OPERATING COSTS Administrative expenses Ordinaries fees and pension payments for the past three years are compared as follows96 DEPARTMENT OF CONFEDERATE PENSIONS YEAR ENDED JUNE 30TH PENSION PAYMENTS 1947 1946 1945 Confederate Soldiers at 5000 per month thru Feb 1946 7500 per month beg Mar 1946 502500 490000 900000 Confederate Soldiers in the Soldiers Home at 500 per month 8000 16500 24000 Widows of Confederate Soldiers at 3000 per month thru Feb 1946 5000 per month beg Mar 1946 53858000 43969000 40164000 Widows of Confederate Soldiers in Soldiers Home at 500 per month 41000 6000 Totals 54409500 44481500 41088000 ORDINARIES FEES Fees based on 200 per year per pensioner 204600 227400 255600 NUMBER ON PENSION ROLLS AT JUNE 1 1947 Confederate Soldiers receiving 5000 and 7500 per month 5 6 11 Confederate Soldiers in Soldiers Home 12 4 Widows of Confederate Soldiers re ceiving 3000 and 5000 per months 853 947 1062 Widows of Confederate Soldiers in Soldiers Home 9 5 Totals 868 960 1077 ADMINISTRATIVE EXPENSE Personal Services 756297 744800 744800 Supplies 22900 23572 21010 Communication Services 48516 49630 50616 Other Adm Expense 35300 975 625 Totals 863013 818977 817051 Number of Employees on Payroll June 30th 3 4 497 DEPARTMENT OF CONFEDERATE PENSIONS Pension payments were increased under authority of Act of the General Assembly House Bill 601 approved January 31 1946 which reads in part as follows SECTION I In addition to the accommodation provided for Confederate Veter ans at the Confederate Soldiers Home of Georgia from and after the passage of this Act said Home shall be maintained also for any widows of Confederate Veterans who may by law be entitled to re ceive pensions from the State on account of being such widows upon complying with the conditions and provisions prescribed hereinafter in this Act SECTION III Any widow of a Confederate Veteran entitled to draw a pension from the State who does not elect to be maintained at the Confederate Soldiers Home of Georgia shall continue to receive the pension pro vided for her under the laws of Georgia SECTION V 78216 Amount of pensions and time of payment Confederate Soldiers shall be paid a monthly pension of seventy five 7500 dollars per month on the first day of each month Widows of Confederate Soldiers shall be paid a monthly pension of fifty 5000 dollars per month payable on the first day of each month The several members eligible for this pension but who are inmates of the Confederate Soldiers Home in Atlanta are hereby given five 500 per month for incidental expenses Prior to passage of the above Act the Confederate Soldiers who were not maintained in the Soldiers Home were paid 5000 per month and Widows of Confederate Soldiers entitled to draw a pension from the State were paid 3000 with Confederate Veterans only being entitled to maintenance in the Confederate Soldiers Home Both Confederate Veterans and Widows of Confederate Veterans who are maintained in the Soldiers Home are paid 500 per month for incidental expenses but are not entitled to draw any pension from the State while maintained at the Home98 GENERAL DEPARTMENT OF CONFEDERATE PENSIONS Records of the office were found in excellent condition and all expenditures for the period under review were within the limits of approved budgets and provisions of State law Miss Lillian Henderson Director of the Department is bonded in the amount of 250000 as required by law Appreciation is expressed to the Director and the staff of the De partment for the cooperation and assistance given the State Auditors office during this examination and throughout the year99 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS AND WIDOWS AND NUMBER LIVING JUNE 1 1947 YEAR ENDED JUNE 30 1947 SOLDIERS NUMBER LIVING 7500 COUNTY 6147 MONTHLY Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill 1 90000 Bibb 1 90000 Bleckley Brantley Brooks Bryan Bulloch Burke Butts 1 90000 Calhoun Camden Candler 1 90000 Carroll Catoosa Chatham Chattahoochee Chattooga Cherokee Clarke Clay Clayton Clinch Cobb Coffee Colquitt Columbia Cook Coweta Crawford Crisp Dade Daws on WIDOWS NUMBER LIVING 6147 5000 MONTHLY 4 240000 1 60000 1 60000 3 180000 8 515000 5 350000 6 375000 5 345000 3 180000 23 1420000 1 60000 1 60000 7 420000 2 120000 5 320000 4 240000 7 420000 2 135000 2 120000 3 180000 11 660000 1 60000 20 1215000 1 60000 2 190000 12 720000 7 455000 3 180000 2 120000 2 120000 18 1150000 3 180000 3 180000 1 70000 5 300000 17 1030000 4 240000 2 120000 2 120000 6 350000 100 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS AND WIDOWS AND NUMBER LIVING JUNE 1 1947 YEAR ENDED JUNE 30 1947 SOLDIERS WIDOWS NUMBER NUMBER LIVING 7500 LIVING 5000 COUNTY 6147 MONTHLY 6147 MONTHLY Decatur 6 540000 DeKalb 17 1050000 Dodge 10 600000 Dooly 5 300000 Dougherty 6 360000 Douglas 2 130000 Early 5 300000 Effingham 2 120000 Elbert 7 420000 Emanuel 3 180000 Evans 2 120000 Fayette 2 120000 Floyd 15 900000 Forsyth 5 325000 Franklin 10 605000 Fulton 52500 110 7158000 Gilmer 7 420000 Glascock 3 180000 Glynn 6 360000 Gordon 9 540000 Grady 6 405000 Greene 13 780000 Gwinnett 11 745000 Habersham 7 445000 Hall 15 955000 Hancock 2 135000 Haralson 6 360000 Harris 3 185000 Hart 5 295000 Heard 1 60000 Henry 3 180000 Houston 6 410000 Irwin 1 60000 Jackson 12 720000 Jasper 3 185000 Jefferson 4 280000 Jenkins 1 60000 Johnson 5 300000 Jones 3 235000 Lamar 5 345000 Laurens 9 540000 Lee 3 190000101 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS AND WIDOWS AND NUMBER LIVING JUNE 1 1947 YEAR ENDED JUNE 30 1947 SOLDIERS WIDOWS NUMBER NUMBER LIVING 7500 LIVING 5000 COUNTY 6147 MONTHLY 6147 MONTHLY Lincoln 4 240000 Long 1 60000 Lowndes 3 180000 Lumpkin 3 225000 Macon 4 240000 Madison 3 180000 Marion 2 120000 McDuffie 3 225000 Meriwether 8 510000 Miller 4 240000 Mitchell 9 540000 Monroe 3 180000 Montgomery 2 120000 Morgan 6 360000 Murray 6 360000 Muscogee 10 665000 Newton 5 355000 Oconee 1 60000 Oglethorpe 10 600000 Paulding 4 270000 Peach 2 120000 Pickens 4 240000 Pierce 3 190000 Pike 3 230000 Polk 3 180000 Pulaski 4 240000 Putnam 1 60000 Quitman 4 240000 Rabun 4 255000 Randolph 3 260000 Richmond 16 1060000 Rockdale 4 240000 Schley 1 60000 Screven 1 U5000 Seminole 3 180000 Spalding 9 540000 Stephens 8 480000 Stewart 5 300000 Sumter T7v 7 500000 Talbot A A 1 60000 Tattnall 1 60000 Taylor 1 60000102 DEPARTMENT OF CONFEDERATE PENSIONS PENSION PAYMENTS TO CONFEDERATE SOLDIERS AND WIDOWS AND NUMBER LIVING JUNE 1 1947 YEAR ENDED JUNE 30 1947 SOLDIERS WIDOWS NUMBER NUMBER LIVING 7500 LIVING 5000 COUNTY 6147 MONTHLY 6147 MONTHLY Telfair 2 120000 Terrell 1 60000 Thomas 9 630000 Tift 7 465000 Toombs 1 90000 6 360000 Towns 1 60000 Treutlen 2 120000 Troup 5 300000 Turner 2 135000 Twiggs 3 185000 Union 1 90000 Upson 6 360000 Walker 3 185000 Walton 7 435000 Ware 4 260000 Warren 1 60000 Washington 12 720000 Wayne 4 240000 Webster 2 120000 Wheeler 1 75000 White 3 200000 Whitfield 7 475000 Wilcox 3 180000 Wilkes 5 300000 Wilkinson 2 165000 Worth 4 240000 Soldiers Home 5 monthly 1 8000 9 41000 Totals Soldiers living June 1 1947 6 Soldiers Pen sion Paymts for year 510500 Widows living June 1 1947 862 Widows Pen sion Paymts for year 53899000103 STATE BOARD OF CORRECTIONS104 STATE BOARD OF CORRECTIONS PRISON SYSTEM RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 37000000 37000000 Budget Balancing Adjustments 42675584 52039699 Total income receipts 79675584 89039699 NONINCOME State Revenue Collections Unfunded 3917349 141 Private Trust Accounts 10697251 10545756 CASH BALANCES JULY 1st Budget Funds 11708775 14261161 Private Trust Funds 2607824 3035370 State Revenue Collections Unfunded 3917208 141 104689293 116881986 PAYMENTS EXPENSE Personal Services 31487284 32301107 Travel 1342202 1626898 Supplies Materials 40535115 51199646 Communication 430161 414860 Heat Light Power Water 338322 639818 Publications 83428 43088 Repairs 453013 498992 Rents 11002 5000 Insurance 30245 765442 Indemnities Equipment 2337847 1985080 Miscellaneous 74579 90700 Total expense payments 77123198 89570631 OUTLAYS Lands 1250000 NONCOST Private Trust Accounts 10269705 10864823 CASH BALANCES JUNE 30th Budget Funds 14261161 12480229 Private Trust Funds 3035370 2716303 State Revenue Collections 141 104689293 116881986105 STATE BOARD OF CORRECTIONS CURRENT BALANCE SHEET JUNE 30th 1947 ASSETS CASH IN BANK Administrative Account 43458 Institution Accounts 12436771 Trust and Agency Accounts 2716303 15196532 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Administration 946 Institution 6986788 6987734 RESERVES For Agency and Trust Funds 2716303 SURPLUS For Operation Administration 42512 Institution 5449983 5492495 15196532106 STATE BOARD OF CORRECTIONS SUMMARY FINANCIAL CONDITION The Sate Board of Corrections ended the fiscal year on June 30 1947 with a surplus of 5449983 available for prison institution operations and 42512 for State Board administration after provid ing the necessary reserves of 6987734 to cover outstanding accounts payable and 2716303 for Private Trust and Agency funds held on this date REVENUE COLLECTIONS This Board is the revenuecollecting agency for receipts from farming manufacturing and other activities at the Prison and in the year just closed collected 19336455 from sources as detailed in the statement following YEAR ENDED JUNE 30th FARM SALES 1947 1946 1945 Livestock 848980 272500 278050 Hides and Fat 170116 175597 149509 Turpentine and Rosin 830581 867087 200380 Soil Conservation Program 459110 Cotton 1015057 Syrup 424579 Total Farm Sales 2733366 1315184 1642996 INDUSTRIAL DEPT SALES Tags and Markers15422278 13899956 11927791 Printing 308997 Work Pants 73600 434550 74028 Other Ind Dept Sales 4209 24960 Total Ind Dept Sales15804875 14338715 12026779 OTHER SALES AND INCOME Utility Services 724514 588638 223416 Insurance Fire Damage 35368 658020 Other Receipts 73700 60749 240846 Total Other Sales 798214 684755 1122282 Total Revenue Collections19336455 16338654 14792057107 STATE BOARD OF CORRECTIONS DISPOSITION OF REVENUE Of the 19336455 revenue collected in the year 19336314 was transferred to the State Treasury and the remaining 141 was used to offset overdraft of like amount which existed due to exchange charge made in the previous period AVAILABLE INCOME State Appropriation to the Board for administration in the year was 7000000 but as administrative costs were held below this figure 690750 was lapsed to the States General Fund as provided by law leaving net allotment for the year 6309250 Appropriation for operating cost of the Prison Institutions was 30000000 which was increased to 82730449 by transfer of 527 30449 from the State Emergency Fund as provided by law to meet expenditures approved on budgets for expanded prison program mak ing total income available for administration and institution opera tions 89039699 OPERATING COSTS Expenditures in the year ended June 30 1947 were 90820631 which exhausted the 89039699 available income and reduced the 14261161 cash on hand at the beginning of the fiscal year to 124 80229 on June 30 1947 The first lien on this remaining cash balance is for liquidation of 6987734 in outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS The Boards expenditures for operations the past three years are compared in the following statement108 STATE BOARD OF CORRECTIONS YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 Administration 6556723 Maint and Oper of Institutions 62945836 Juvenile Training 1491497 Industries 3560701 Farm 15418641 Construction 847833 Totals90820631 BY OBJECT Personal Services 32301107 Travel Expense 1626898 Supplies and Materials 51199646 Communication Services 414860 Heat Light Power Water 639818 Printing Publicity 43088 Repairs Alterations 498992 Rents 5000 Miscellaneous 90700 Insurance Bonding 765442 Indemnities Equipment 1985080 Total Expense Payments89570631 OUTLAY Land 1250000 6284696 7131325 64133096 52615022 2302462 3426829 627254 12064106 3775690 12441938 77123198 87679220 31487284 35424555 1342202 1492862 40535115 44577933 430161 483729 338322 126540 83428 47516 453013 606262 11002 34214 74579 81197 30245 127025 200000 2337847 4477387 77123198 87679220 Total Cost Payments90820631 77123198 87679220 Number of Employees June 30th Administration 19 21 20 Institution 135 137 158 754 158 178 There was an increase of 13697433 in the operating cost of the Department in the year ended June 30 1947 of which 10664531 was for supplies and materials used and 1250000 for purchase of addi tional land the remaining 1782902 being in personal services and other expense109 STATE BOARD OF CORRECTIONS TRUST AND AGENCY FUNDS Trust and Agency Fund receipts exclusive of U S Taxes withheld in the year ended June 30 1947 amounted to 10545756 which with a balance of 3035370 on hand at the beginning of the fiscal period made a total of 13581126 to be accounted for of which 10864823 was disbursed for objects of trust and 2716303 remained on hand June 30 1947 These funds are composed of Inmate Deposits Prison Stores ac counts County Deposits for Discharge of Prisoners and other similar accounts and are not a part of the funds provided under budget con trol for the maintenance and operation of the Prison Institutions Individual cards for inmate deposits are out of balance with control ledger due to errors in posting and these should be put in balance GENERAL The Director Treasurer and other responsible officials and em ployees of the Board are properly bonded All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board of Corrections for the cooperation and assistance given the State Audi tors office during this examination and throughout the yearIll DEPARTMENT OF EDUCATION112 DEPARTMENT OF EDUCATION RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1915200000 1915200000 Budget Balancing Adjustment Lapses 307246266 1279834592 Revenues Retained Grants from U S Government Vocational Education 59734876 76239988 Vocational Defense Training 4541659 Vocational Rehabilitation 74479972 70940545 Lunch Program 256317010 314227785 Veterans Farm Program 1905244 64736866 Donations 4140940 2499700 Earnings Educational Services 42352 55423 Transfers Other Spending Units 52832691 69026515 Total Income Receipts 2561692310 3654708384 CASH BALANCES JULY 1st Budget Funds 92749928 247905346 2654442238 3902613730 PAYMENTS EXPENSE Personal Services 60279977 77415769 Travel 11720233 12026384 Supplies Materials 1686710 2612913 Communications 2773640 2893490 Heat Light Power Water 17444 64190 Publications 1881155 2979190 Repairs 470955 264775 Rents 804561 1194301 Insurance 20454 75547 Benefits 48500331 61229211 Grants to Civil Divisions 2183072507 3514813847 Equipment 1751583 2858127 Miscellaneous 1186341 1708553 Total Expense Payments 2314165891 3680136297 OUTLAY Equipment Text and Library Books 92371001 128465138 CASH BALANCES JUNE 30th Budget Funds 247905346 94012295 2654442238 3902613730DEPARTMENT OF EDUCATION 113 CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK AND IN STATE TREASURY State Funds Federal Funds ACCOUNTS RECEIVABLE U S GovtVeterans Farm Training Total Current Assets 51510368 42501927 94012295 28034164 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Encumbrances State Funds Federal Funds SURPLUS Unallotted Unencumbered Total Liabilities Reserves Surplus 36803117 48182095 RESERVES Certification Fund 40609 Federal Funds for All Purposes 22353996 Restricted Gift Funds 571774 84985212 22966379 14094868 122046459 SUMMARY INTRODUCTION The operations of the State Department of Education for the fiscal year ended June 30 1947 are reported herein covering the following divisions and funds Administration Grants to County and City School Systems Text and Library Books Rural Libraries Library Extension Service114 DEPARTMENT OF EDUCATION Lunchroom Program Surplus Commodities War Surplus Equipment Educational PanelAgri Ind Development Board Vocational EducationState Vocational RehabilitationState Vocational EducationFederal Vocational RehabilitationFederal Food ConservationFederal Veterans Farm TrainingFederal Jeanes Fund General Education Board and Rosenwald Fund Kellogg Foundation Fund In the previous fiscal year ended June 30 1946 reports for the following divisions shown above were filed separately Vocational Education Vocational Rehabilitation Veterans Farm Training Separate reports have been filed covering institutions operated by the Department of Education as follows North Georgia Vocational School Middle Georgia Vocational School South Georgia Vocational School Georgia Academy for the Blind Georgia School for the Deaf FINANCIAL CONDITION The Department of Education ended the fiscal year on June 30 1947 with an unallotted and unencumbered surplus of 14094868 after providing reserves of 84985212 for accounts payable and encumbrances 22353996 unallotted and unencumbered Federal Funds 40609 Certification Fund and 571774 for Restricted Gift Funds AVAILABLE INCOME State Appropriation for the general operations of the Department of Education for the fiscal year ended June 30 1947 was 19000 00000 with an additional appropriation of 1200000 for Rural Libraries to which was added 1265668165 from the State Emer gency Fund to meet expenditures given budget approvals making total allotment from the State for the period 3166868165115 DEPARTMENT OF EDUCATION Grants from the U S Government in the year were 526145184 and 2602865 was received from gifts and earnings making total income receipts for the period 3695616214 From the 3695616214 funds received 16446700 was allotted to the North Georgia Vocational School and 4623457 to South Georgia Vocational School and 19649756 was transferred to Uni versity System Branches 107917 to the School for the Deaf and 80000 to the North Georgia Vocational School leaving net income available to the Department with which to meet operating costs of the various activities for the fiscal year 3654708384 The 3166868165 State Funds for the year ended June 30 1947 is an increase of 968868165 over the 2198000000 allotment of State Funds for the previous fiscal period ended June 30 1946 OPERATING COSTS Expenditures by the Department in the year ended June 30 1947 were 102618235 for administration and supervision 3514813847 for Grants to County and City School Systems 128465138 for Textbooks and Rural Libraries 61229211 for Vocational Rehabili tationTrainee Costs 766875 for salaries of Regional Librarians and 708129 for scholarships Workshops and Committees from Re stricted Funds a total of 3808601435 which exhausted the 36 54708384 available income and reduced the 247905346 cash bal ance held at the beginning of the fiscal year to 94012295 on June 30 1947 Of this 94012295 remaining cash balance 51510368 are State funds and 42501927 Federal funds and of the 51510368 State funds 36801317 are for liquidation of like amount of outstanding accounts payable 612383 are Certification and Restricted Gift Funds and 14094868 are surplus funds which will be available for operations in the next fiscal period subject to budget approvals Grants to County and City School Systems in the year were 23 16343830 for Teachers Salaries 116067290 for Administration and Supervision 659596783 for Equalization Fund 82144864 for Vocational Education 285692113 for Lunchroom Program 1099684 Negro Supervisors Salaries 53123033 Veterans Farm Training and 746250 for Library Directors Salaries a total of 3514813847 as compared with 2171392803 for the previous fiscal period ended June 30 1946 and 2251095532 two years ago m 116 DEPARTMENT OP EDUCATION COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Department for the past three years are compared in the statement following YEAR ENDED JUNE 30th BY ACTIVITY Grants to CoCity Systems 3514813847 Administration Text and Library Books 120966964 Rural Libraries Public Library Service War Surplus Equipment Formerly Victory Corps Educ Panel A I D Bd Jeanes Supervisors Voc Rehabilitation 113845696 Voc Education Pood Conservation Federal Lunchroom Commodities Veterans Farm Train Com Gen Educ Rosenwald Kellogg Foundation Surplus Commodities 1947 1946 1945 14813847 2171392803 2251095532 17643513 15503278 12964694 20966964 88641005 61715788 16701709 9879848 5328121 1235477 1191243 1197901 617749 739862 545251 2573800 2608248 33985 13845696 85993607 52911694 8485875 7986016 6711580 350300 6808473 6257499 5409498 2328536 188230 1284719 2250010 1773161 910792 971242 124549 Totals 3808601435 2393602891 2399777769 BY OBJECT Personal Services Travel Expense Supplies and Materials Communication Heat Light Power Water Printing Publications Repairs Rents Insurance and Bonding Equipment Miscellaneous Grants 3514813847 Trainee Costs 61229211 Other Costs 1475004 77415769 12026384 2612913 2893490 64190 2979190 264775 1194301 75547 131323265 233549 59329015 11594894 1667638 2722160 1881155 470955 714561 20454 93439640 1186341 2171392803 48500331 682944 43922001 8304406 1165850 2070489 11254 1801867 47427 1337764 15000 62322090 927958 2251095532 26756131 Totals 3808601435 2393602891 2399777769DEPARTMENT OF EDUCATION 117 YEAR ENDED JUNE 30th Number of Employees on Payroll Administration Textbook Division Rural Library Division Public Library Service Lunchroom Div Commod War Surplus Equipment Educ PanelA I D Bd State Vocational Vocational Rehabilitation Food Conservation Veterans Farm Training Kellogg Foundation Totals 1947 45 14 13 5 19 4 26 133 1 8 2 270 1946 48 13 12 6 21 2 13 22 120 2 2 261 1945 39 12 10 6 21 2 19 90 1 200 Of the 1414998544 increase in expenditures the past year over the previous fiscal period ended June 30 1946 1343421044 was in grants to County and City School Systems and of this 1343421044 increase in Grants 1082445763 was in Grants for Teachers Sal aries GENERAL The Superintendent of Schools and the Assistant Superintendent have on file surety bonds in the amount of 1000000 each as re quired by law All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the members of the Board of Edu cation the Superintendent of Schools and the officials and staff of the Department of Education for the cooperation and assistance given the State Auditors Office during this examination and throughout the year and commendations are in order for the excellent manner in which the Department has been operated and maintained118 DEPARTMENT OF EDUCATION ANALYSIS OF RECEIPTS BY ACCOUNT CONTROL YEAR ENDED JUNE 30 1947 ACCOUNT Grants State U S Allotment Govt Gifts Administration 29094041 Admin Supervision 98210790 Superintendents Salaries 17856500 Teachers Salaries 2127019563 Equalization 659596783 Text Library Books 118425343 Rural Libraries 16000000 Library Extension Service 1200000 Lunchroom Program 3891669 Surplus Commodities 2635549 War Surplus Equipment 1031197 Education Panel A I D Bd 4569995 Vocational Education State 36266578 Vocational Rehabilitation State 30000000 Vocational EducationFederal Vocational Rehabilitation Fed Food Conservation Federal Veterans Farm Train Federal Jeanes Fund General Education Board Kellogg Foundation Totals 3145798008 1600 360000 314227785 59734876 70940545 16505112 64736866 526145184 1153100 985000 2499700119 DEPARTMENT OF EDUCATION ANALYSIS OF RECEIPTS BY ACCOUNT CONTROL YEAR ENDED JUNE 30 1947 Earn ings 27000 28423 55423 Transfers Total Cash Other Income Balances Units Receipts 7146 Totals 29121041 327162 29448203 98210790 98210790 17856500 17856500 2127019563 189324267 2316343830 659596783 659596783 118426943 28065905 146492848 16360000 8207690 24567690 1228423 16996 1245419 318119454 1869885 319989339 47742 2683291 200245 2883536 473024 558173 70250 628423 2163849 2406146 332740 2738886 6358691 29907887 1394601 31302488 617939 30617939 1141030 31758969 7321258 52413618 52413618 617939 70322606 13369046 83691652 18000 16487112 16487112 3502851 61234015 1822675 63056690 1153100 1153100 985000 504141 1489141 1258713 1258713 19789931 3654708384 247905346 3902613730 I i120 DEPARTMENT OF EDUCATION ANALYSIS OP RECEIPTS BY ACCOUNT CONTROL YEAR ENDED JUNE 30 1947 Personal Administration Supervision Services Administration 14029684 Text Library Books 3746380 Rural Libraries 2582008 Library Extension Service 1044825 Lunchroom Program 2949817 Surplus Commodities 2126100 War Surplus Equipment 567490 Education Panel A I D Bd 1579713 Vocational Education State 4920174 Vocational Education Federal 1485663 Vocational Rehabilitation Federal 39741730 Food Conservation Federal 332500 Vet Farm Training Federal 1643100 General Education Board 92100 Kellogg Foundation 574485 Travel Communi Expense Supplies cation 1777364 283358 449751 599276 70201 136240 237290 404698 68703 6225 80367 36066 622603 116657 223916 510943 11265 53370 2475 14289 28199 376213 47329 42996 756459 334091 368765 314119 1023 3300 5702346 1093345 17800 1417149 471813 94869 48926 442644 7275 1578 206614 36346 14531 77415769 12026384 2612913 2893490 CountyCity Systems Scholar Library ships Grants Text Regional Work in Aid Spec Bks Libraries shops Administration Teachers Salaries 2316343830 Admin Supervision 98210790 Supts Salaries 17856500 Equalization 659596783 Textbook 115984942 Rural Libraries 746250 12480196 766875 Jeanes Supvrs Salaries 1099684 33985 Voc Educ State 20150313 Voc Rehab State Voc Educ Federal 50609513 Voc Rehab Federal Food Conservation Federal 11385038 Lunchroom Program Federal 285692113 Vet Farm Training Federal 53123033 General Education Board 674144 Kellogg Foundation Library Extension Service Surplus Commodities War Surplus Equipment Educ Panel A I D Bd 3514813847 128465138 766875 708129121 DEPARTMENT OF EDUCATION ANALYSIS OF RECEIPTS BY ACCOUNT CONROL YEAR ENDED JUNE 30 1947 Heat Light Total Power Printing Insurance Equip Miscel Expense Water Binding 834126 Repairs 34242 Rents Bonding ment 100706 laneous Payments 15553 106925 8000 3804 17643513 318636 9992 22223 79064 4982022 51304 95680 14955 3454638 26939 12135 28920 1235477 153248 2294 32918 1264 4078 4102717 2705756 2006 2440 850 617749 518849 300 8400 2573800 48515 27481 350 50559 173330 2046 6681770 1804105 48637 1056683 105589 1087026 16988 2335124 11868 52616485 350300 49133 4628 16067 66978 516 78300 2328536 610575 910792 64190 2979190 264775 1194301 75547 2858117 233549 102618235 Total Cash Trainee Adminis Cost Balances Benefits Totals Supervn 17643513 Payments 17643513 63047 Totals 1 11804690 5 29448203 2316343830 2316343830 2316343830 98210790 98210790 98210790 17856500 17856500 17856500 659596783 659596783 659596783 115984942 4982022 120966964 25525884 146492848 13993321 3454638 17447959 7119731 24567690 1133669 1133669 19431 1153100 20150313 6681770 26832083 4470405 31302488 30154044 30154044 30154044 1604925 31758969 50609513 1804105 52413618 52413618 31075167 31075167 52616485 83691652 83691652 11385038 350300 11735338 4751774 16487112 285692113 4102717 289794830 30194509 319989339 53123033 2328536 55451569 7605121 63056690 674144 610575 1284719 204422 1489141 910792 910792 347921 1258713 1235477 1235477 9942 1245419 2705756 2705756 177780 2883536 617749 617749 10674 628423 2573800 2573800 165086 2738886 61229211 3705983200 102618235 3808601435 94012295 3902613730122 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS YEAR ENDED JUNE 30 1947 County Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill Berrien Bibb Bleckley Brantley Brooks Bryan City Winder Carters ville Fitzgerald Cochran Quitman Bulloch 24785520 Burke Butts Calhoun Camden Candler Carroll Carrollton Catoosa Charlton Chatham Chattahoochee Chattooga Trion Cherokee Clarke Canton Athens Clay Clayton Clinch Cobb Marietta Vocational Salaries Supervision 1819938 Equalization 6206150 Federal 15967318 130691 6580999 649875 2911700 123882 7470623 666280 3372300 111227 5167103 391288 2418400 102117 12950010 184880 4426300 200360 8345757 995884 3681900 55332 7483699 853275 3115650 187047 3983885 151800 78162 1 15767290 455530 6037800 22072 3975341 2700 j 6169162 639285 2764700 138342 j 5383079 428400 79261 1 12881481 1054248 5307500 88977 43153024 212337 2380850 2096315 5253683 446813 2656600 1980142 157200 6460111 453781 2930950 215515 16342825 953724 5563300 56598 1 205361 I 7039355 340952 2380500 17053 24785520 2374797 9442600 1015985 J 16374771 572225 5547208 399413 j 6730757 177497 3065450 89625 1 6790481 321796 2291300 134354 j 6680631 138570 2341100 35295 7489289 791133 3416300 349945 j 19692856 1550414 7709750 287562 j 4212081 7955 8570452 839179 3600050 279481 5030861 129996 2363200 50117 1 59018747 263598 2777950 1975238 1 1557819 84000 1038400 12335709 1152408 4740100 242820 1 3537000 127200 17817382 1332406 5820300 755251 295000 155112 1 6884860 500524 2410350 180929 1 12378065 167117 1 5515637 488956 2274350 555411 10582762 657294 3863050 109486 1 5644003 182735 2896250 924221 25643859 221997 8010400 677712 6931287 102600 829351 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 123 lucation Food Conserv Lunch Program 734817 Jeanes Fund 10000 Veterans Farm Trg 244678 Rural Libraries Totals 25188612 State 30020 45000 40040 77250 735686 11119432 34170 61000 509732 191650 12416982 47265 54600 300022 10000 132862 8623657 60521 1829808 2500 139853 19794232 114200 156000 386273 335171 14070517 68935 166600 1167251 502632 13545089 1750 459555 3675152 83297 716340 588220 24000 23106329 4566261 37760 22400 669830 224022 10665501 15299 5906039 24946 30800 1371467 10000 322693 21092112 1285411 10795090 311661 10000 171719 60104746 8668757 2137342 129960 60900 615739 403810 11270766 4166 38000 1330724 10000 501390 24800727 58181 22000 743834 1029376 43836 1444347 20000 11286043 238671 188664 3496852 10000 1551751 132500 43237340 78505 29650 891284 10000 741296 24644352 32900 35250 910013 18000 227421 11286913 61058 17550 732010 1119254 15000 79632 10443181 10314850 88790 63600 572831 10000 894820 13676708 251267 267500 3734665 10000 652258 210000 34366272 13296 1222399 5455731 97977 43500 2310880 131325 15621311 14265 477889 8066328 862823 59000 13090649 469728 10000 78058005 3149947 49510 24000 633675 658270 391064 19569286 4322470 44970 114000 1335749 244529 26784861 450112 50815 118200 1277796 11423482 156180 4037999 900524 10000 16739361 9245008 26425 60000 2104989 171999 17576005 35627 723864 272444 9847345 401433 59100 5278274 10000 139804 40442579 12937 3609278 10739037 124 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 City Teachers Salaries 18725665 Administration Supervision 1817714 2653601 156403 719142 647008 322294 823436 103999 639501 1063316 161250 1511108 1138672 114002 776625 1512424 130176 316340 872764 1684366 885334 1568797 812067 269597 1232801 1600770 267097 817878 501928 120000 1019295 1899276 Equalization 7226600 8879400 304800 2344450 4212660 6324800 2300200 3356600 303600 1948700 2136700 8029400 10074950 6098150 112800 4879400 118200 1407800 145200 3597700 5955350 1385900 3389300 4527350 82200 7905550 3095100 4814600 3011550 8565350 4155300 5369700 2901750 2324800 5045100 235800 6430800 Vocational County Coffee Federal 171661 Colquitt Douglas 622124 23449495 35199 73974 Moultrie 6222753 6921029 698804 253665 Cook 9778479 94855 Coweta 18181254 137848 Crawford Crisp Newnan 4374435 5215152 8866431 113377 98055 336327 Dade Cordele 6300458 4502540 19363 22032 Dawson 4031474 23252223 29470 906967 DeKalb Dodge Decatur 31982193 10529200 14413440 768627 346780 Doolv Eastman 2815742 13012148 21452 319365 Vienna 1415579 10595954 270357 Albany 10311632 9138682 731677 230973 16563251 745089 Echols 1906921 Effingham Rlbert 9416457 138445 12352728 620539 Emanuel Evans Elberton 4259733 21113778 6821590 137857 746487 261875 Fannin 13935229 304453 Fayette 7231031 96570 Floyd 23611462 491774 Forsyth Rome 14412793 8869436 14103020 63423 96373 524319 Fulton 90037140 909154 Gilmer Atlanta 138847978 8201010 1830959 163912 3754817 95437 15795589 619411 Gordon 12771259 185031 Gradv Calhoun 2443825 17460239 10000 365017 125 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 Education State 131763 136723 82967 17730 40000 64601 19770 107855 6263 10355 102210 208007 120511 217692 77734 61175 226004 28073 198300 81041 119665 30874 446825 55888 59115 14517 752389 95133 36393 277964 898441 906033 32445 29930 316221 30380 5465 89352 Food Conserv 46100 101200 24000 14000 46200 94300 37000 193400 46250 72625 21600 138000 68900 23500 311800 218100 145800 174350 16800 25000 45600 474600 118200 90750 21000 92800 76400 Lunch Program 2137787 780133 3739784 2389972 1131398 1407017 1115444 397552 1143370 961655 619377 373632 1918453 5821463 1739865 1037494 533511 452249 1900450 1130446 768055 399222 1455526 751496 530764 2220115 712442 858987 668627 2378715 1313563 201012 1803280 14587086 18275613 700424 462001 1704115 1397014 82166 1933772 Jeanes Fund 10000 10000 10000 20000 25000 18000 10000 10000 28000 15000 10000 20000 10000 10000 10000 10000 Veterans Farm Trg Rural Libraries 163037 186284 45872 230967 184269 214705 1481694 233881 249433 271067 461791 1533771 10000 339813 654093 132221 846546 1389458 305080 132434 135335 61372 421327 897436 625661 112536 468503 725658 18750 110000 Totals 30252464 1437456 39170401 9798924 11222079 16438152 26456354 4767118 8387023 16186913 7591339 7207003 7641168 35682799 49403461 12269065 24142705 3483505 21513964 1865311 12132756 13355313 15380312 26475462 3822219 14972830 20412888 5041428 35734679 12283109 21847965 11986497 36165659 15884912 15058242 25051089 107562779 159860583 13020705 7189913 18555336 21009382 2777256 28990514126 County Greene DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 City Greensboro Gwinnett Buford Lawrenceville Habersham Hall Gainesville Hancock Haralson Harris Hart Heard Henry Houston Irwin Bremen Tallapoosa Ocilla Jackson Jasper Commerce Nelson Jeff Davis Jefferson Jenkins Johnson Jones Lamar Barnesville Lanier Laurens Dublin Lee Liberty Lincoln Long Lowndes Lumpkin Macon Madison Marion McDuffie Valdosta Vocational Teachers Salaries Administration Supervision 1042833 Equalization 4721750 Federal 12721865 508544 261608 21520301 1874947 8576500 1005722 2889401 117600 14205 2116072 112200 81560 15521403 211994 5812000 359840 22442174 1099401 8343650 91230 6242493 97092 9338715 613052 3600650 302319 9124873 665874 3776100 111527 1314400 22011 1664943 321600 55367 8626963 174999 1913300 95728 12796018 1520048 5380400 527810 7203407 1015880 3799000 172606 11583460 509857 4556360 224675 9260850 161602 3326000 195574 11086612 989755 4338750 368400 221056 55200 12545577 1192522 4707000 266559 3174257 268800 203916 6995425 313406 2741400 267916 36250 7146414 587048 3389550 86397 14998851 1380993 5264960 464311 9136779 657136 3723200 409289 10730913 1300205 4433800 325155 7414034 484564 3129700 138119 5952264 468001 2033100 1250 3012949 252600 137704 4942265 687298 2360500 118342 21465464 1898861 8338913 386940 4925680 142800 23500 5979238 103999 2548050 104085 7876196 424843 2994250 39178 4988828 509159 1897400 101005 3854041 205898 1811550 29510 17448947 1368019 6553400 716864 8701017 339000 4109 5332699 680236 2144100 108045 11036029 495930 4153500 157645 11738419 1463460 5128300 431274 6709362 585049 2565500 165720 8708187 479327 3159050 360749 127 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 i Education Food Conserv f 137400 Lunch Program 1856784 Jeanes Fund Veterans Rural Farm Trg Libraries 695922 3 State Totals 1 79487 24000 21788585 261608 i 225429 489999 2837402 714249 37244549 i 22012 3043218 I 8520 2318352 i 61640 160200 2136967 642672 75000 24981716 I 116837 172550 1455036 480250 34201128 81220 1305893 7726698 i 55483 30200 1485882 10000 321124 15757425 16735 10000 496160 529245 14730514 i 491240 1827651 7045 73800 339120 2461875 i 23995 60200 771260 15000 178538 11859983 l 109655 418500 2397479 10000 1478234 24638144 i 38635 64512 864369 936803 14095212 1 61650 50000 1243882 10000 488422 18728306 25975 22200 1192974 15000 357783 14557958 69905 31950 1217550 12250 130162 18245334 276256 3 59665 134300 850290 712888 20468801 i 15650 48000 614051 4324674 59295 39300 884429 28800 354552 11684523 36250 55755 16800 290451 369093 11941508 122551 100400 1686843 10000 1008564 25037473 4 131863 98100 637297 10000 189987 14993651 64264 43800 414989 10000 746789 18069915 i 26815 40800 677378 8334 128342 12048086 5 3750 512090 259759 9230214 i 20005 323988 3747246 100960 186500 754777 42049 9192691 156703 69200 2225853 1356834 10000 1027696 35579630 6448814 J 33295 18500 604762 38708 9430637 789205 10000 77454 12211126 1 1 31905 47400 307340 186691 8069728 1 351545 6252544 1 1 268735 15355 85000 1892080 1941650 10000 676099 29019144 11001131 i I 37802 99900 217373 248655 8868810 i 55125 12800 828907 10000 16749936 99315 181100 1338421 818324 21198613 j 69750 28125 456462 10000 248283 10838251 j 70695 85650 803824 10000 13677482 128 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 County City Mclntosh Meriwether Miller Mitchell Pelham Monroe Montgomery Morgan Madison Murray Muscogee Columbus Newton Oconee Oglethorpe Paulding Peach Pickens Pierce Pike Polk Cedartown Pulaski Putnam Eatonton Quitman Rabun Randolph Richmond Rockdale Schley Screven Seminole Spalding Stephens Griffin Martin Toccoa Stewart Sumter Americus Talbot Taliaferro Tattnall Teachers Administration Salaries Supervision Equalization Vocational Federal 5099303 269548 1919371 66340 16679749 909700 6001575 234465 9294928 689894 3833400 139909 19376323 1510244 7048800 391260 255270 33400 9216782 233499 3629020 202931 7558610 796201 3194900 123277 9913877 464140 3606200 33170 8045185 542669 3103000 242214 16467687 84000 3085200 275536 28541736 2232201 14359545 218987 5171100 208444 6972456 625707 3041450 208690 8438184 671969 3143150 10883572 1145472 4415800 259824 9106625 223683 3356800 62277 8266500 659649 3489250 153666 11507262 871642 4126650 246827 7886106 710595 3202600 168053 16785678 484799 6065300 153955 6502894 427800 54959 8132205 527530 3074400 151619 6080110 180719 2448500 98740 2882455 188803 1454900 42747 9549952 198498 3331700 364232 13669810 1049314 5086960 422002 41884395 197602 2260232 1131726 5492287 306126 2429200 14304 3966327 268038 1651800 11485 14369876 1041140 5630900 375766 7739164 563174 2942300 211790 11870792 244563 4359600 96338 7793855 100060 9949971 753473 3601700 317110 24350 4122554 377400 42867 8363132 419629 2487600 121203 10619155 280499 4189450 153326 6562842 30600 37119 5305901 316373 2257800 170669 5112599 448959 2197740 240805 14670517 1604633 6147650 357489 tea129 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 Education Food Conserv Lunch Program 527638 Jeanes Fund Veterans Rural Farm Trg Libraries i State 27285 Totals i 7909485 55535 69500 1514105 10000 25474629 100572 24000 40003 402371 14525077 201583 93500 915321 601733 10000 454185 50000 30051216 890403 34949 24000 1798376 10000 280885 15430442 27680 3000 414228 20000 111735 12249631 573783 10000 84150 14652150 64966 416716 514852 33051 66400 1116113 661086 13809718 63530 1466570 21442523 812138 2551008 34137083 544358 55357 2195535 30000 303923 23087249 34557 323400 636427 22000 495361 12360048 33025 45600 1080158 211190 13623276 81882 172200 1243739 223805 18426294 203044 44900 1301615 10000 79625 14388569 32280 99400 485338 401478 13587561 92225 67550 1142733 574025 18628914 17337 32000 605628 24000 262987 12909306 33733 74500 3146507 10000 639649 27394121 36214 325094 7346961 36983 11400 183547 10000 303856 12431540 55878 7200 203757 462735 140846 9215750 462735 29295 230736 4828936 60255 117400 2010392 95016 15727445 104399 45774 1073964 10000 182569 21644792 414396 177800 5727855 20400 310836 52125242 830786 43090 9115793 174867 6072517 110922 86700 1708752 10000 348370 23682426 74567 46800 438935 10000 181047 12207777 44190 30000 1031553 8250 332911 18018197 54904 1250285 9199104 194260 149800 635919 355045 15957278 24350 14385 4557206 174359 23192 346326 76204 12011645 65590 33794 1091256 338373 16771443 2500 831986 7465047 41200 72000 365309 23500 8552752 43210 40440 101832 17150 20000 8222735 87812 52600 1874736 10000 433871 25239308 130 DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 County Taylor Telfair Terrell Thomas Tift City Thomasville Tifton Toombs Towns Treutlen Troup Hogansville LaGrange West Point Turner Twiggs Union Upson Thomaston Walker Chiekamauga Walton Monroe Ware Waycross Warren Washington Wayne Webster Wheeler White Whitfield Dalton Wilcox Wilkes Washington Wilkinson Worth Diocese of SavannahAtlanta Teachers Salaries Administration Supervision 1016055 Equalization 3796800 Federal 9070955 37182 12901835 1161546 5401350 132316 11134117 457675 4562350 209246 20856209 754666 7847200 385055 6672874 122400 104283 13172486 1200300 5050100 321131 2964050 25070 15405669 1323107 6121800 600518 5132290 881460 2234821 101939 6870300 769744 3187200 167202 11922871 1035284 4616125 93159 2869800 10650 156177 13392857 26760 2300675 28800 1125 8675370 659686 3864150 87892 6822705 509126 2627250 95472 6784897 1024224 2663600 89212 9548141 724863 2873700 81505 10109953 1173250 90161 21845325 356804 7475050 110452 1322314 163200 3905 17104929 1308996 6435050 567437 121170 24513804 139999 8360500 159408 451881 6757061 385469 3297400 89774 16763917 1007739 6618850 303555 13322036 786536 5321100 205156 3661893 315248 1894300 113501 7764063 791504 3296238 331297 6660603 1000388 2914400 184998 13816963 807008 5801600 484744 7997271 51600 60045 9583599 804595 4603200 316892 10804377 682621 3859050 272023 8381584 290236 3672300 68883 14906725 948148 5237200 546799 Totals 2316343830 116067290 59596783 50609513DEPARTMENT OF EDUCATION GRANTS TO COUNTY AND CITY SCHOOL SYSTEMS Continued YEAR ENDED JUNE 30 1947 131 ijfcducation State 14141 41968 152513 122575 25133 114190 12125 257757 31240 50745 16223 53234 35755 3375 53000 167193 31310 19405 57412 31200 7215 149340 35824 37380 161069 49035 107642 87620 43555 158605 54130 153567 30410 138333 74536 42155 153868 20150313 Food Lunch Jeanes Veterans Rural Conserv Program 668826 Fund Farm Trg Libraries Totals 14603959 9800 594304 10000 303094 20556213 72500 800310 15000 645367 18049078 90200 2224076 1461359 15000 460112 32755093 8386049 22650 2284731 1812697 10000 664144 22839732 4813942 74000 682120 602415 25067386 47400 289089 115303 8833542 48800 593366 10000 214985 11912342 1409850 19500 260265 19373277 48500 180943 1632725 208960 3319304 15088097 2542935 22500 802299 470690 14635587 33000 783995 10000 210194 11258935 470799 180331 11244373 4800 1338213 357139 14947766 11430776 2106820 417953 150000 32493604 384764 1881398 307950 2286802 1364508 10000 719770 28890274 1521502 25200 512708 1904948 33748999 2517898 16200 593147 10000 265569 11463655 61800 1418424 412547 26694474 60600 1656687 10000 103798 21553533 12600 330573 153932 6525602 26300 784868 10000 391477 13554352 151400 356359 213400 11535678 193216 2566770 1400533 684981 24508849 9539859 135200 685209 16000 650244 16933272 164890 906562 72349 181646 16945705 72349 425989 10000 12891147 55300 1611973 2322410 10000 834784 24304797 2322410 185038 285692113 1099684 53123033 746250 3514813847132 DEPARTMENT OF EDUCATION ANALYSIS OF TRANSFERS TO UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1947 Abraham Baldwin Agricultural College Vocational State 1043730 Fort Valley State College 1795856 Georgia School of Technology 883581 Georgia State College for Women 915490 Georgia Southwestern College 125000 University of Georgia Athens 4164571 West Georgia College 427913 Totals 9356141 ANALYSIS OF TRANSFERS TO INSTITUTIONS YEAR ENDED JUNE 30 1947 Georgia School for the Deaf North Georgia Vocational School Totals 2550 2550133 DEPARTMENT OF EDUCATION ANALYSIS OF TRANSFERS TO UNIVERSITY SYSTEM YEAR ENDED JUNE 30 1947 Education Veterans Farm Training 10000 93366 394485 5000 Educational War Panel Food Surplus AIDBd Conservation Equip Federal Total 461506 525284 440654 769322 4957125 2163849 473024 1515236 2432880 1324235 1684812 125000 12153054 414539 7153891 502851 2163849 473024 19649756 87367 80000 ANALYSIS OF TRANSFERS TO INSTITUTIONS YEAR ENDED JUNE 30 1947 18000 167367 18000 107917 80000 187917134 DEPARTMENT OF EDUCATION ANALYSIS OF LIBRARY AND TEXTBOOK PURCHASES YEAR ENDED JUNE 30 1947 Library Books AbingdenCokesbury Press 13884 Adueco The Co 161662 AirAge Educ Res 200 Allen Edwin Co 65292 Allyn and Bacon 18532 Americana Corporation 115597 American Book Co 270227 Amer Council on Education 15495 Amer Assn School Admrs 600 Amer Dental Assn 250 Amer Forestry Assn 354 Amer Library Assn 14815 Amer Public Health Assn Amer Red Cross 48 Amer Social Hygiene Amer Studio Books Amer Planning Assn Amer Educ Fellowship 1845 Amer Seating Co 3093 Appleton D Century Co 687 Associated Publishers 914 Assn for Arts Childhood 1103 Assn for Education by Radio 900 Atlanta Stationery Ptg Co Bacon Pamphlet Service Baker Taylor Co Barnes Inc 12825 Barton Jas B Jr Better Roads BabbsMerrill Co 420104 Book of Month Club Bowker R R Co Boy Scouts of America 5849 Bradley Milton Co 135 Brawner Mrs Jas N Bugbee Willis N Co Burke The J W Co 2472 Bureau of Publications 2052 Bureau of Visual Instruction Business Screen 200 Cable Piano Co 576 Calhoun Co 43506 Calif Dept of Education 600 Citizens Fact Finding Text and Rural Spec Books Libraries Total 24741 38625 161662 200 206754 272046 10681913 1094 10701539 41100 156697 15107393 32861 15410481 8655 24150 600 250 354 708 3375 14305 32495 750 750 129792 129840 261 261 1283 1283 300 300 1845 3093 820 1507 914 1103 900 9375 9375 12402 12402 739 739 12825 13200 13200 5000 5000 69406 288108 777618 3300 3300 950 950 2250 8099 135 500 500 2003 2003 242 2714 7500 288 9840 11000 11000 200 576 416167 1213 460886 600 284800 284800 135 DEPARTMENT OF EDUCATION ANALYSIS OF LIBRARY AND TEXTBOOK PURCHASES Continued YEAR ENDED JUNE 30 1947 Library Books Text and Spec Books Columbia Univ Press 12331 3 Commonwealth Fund 1725 Compton F E Co 2043535 Concord Radio Corp Cordele Book Co 450 Cornell Univ Press Coronet Instruc Films 13500 Crichton Bus College Crown Publishers 214 Day The John Co Inc Deering Mrs Ivah 35 Dial Press Inc 1355 Distributors The Group 22114 Div of Gen Extension Doubleday Co Inc 1236432 Dryden The Press 3820 Duell Sloan Pearce 473 East and West Assn 50 Eastman Kodak Stores Economy The Co 523 Educ Test Bureau 2514 Educators Progress Service Educators The Press 300 Encyclopaedia Brittanica 601649 Erdmans W B Pub Co 366282 Facts on File Faxon F W Co 157 Follett Pub Co 8895 Frontier Press Dist Co 48915 Ga Historical Society Georgia News Co 4374214 Ga Sch Book Depository 3498478 Gilman Book Co 208 Ginn Co 31062 Govt Printing Office Graybar Electric Co General Electric Co Grolier The Society 3629 Hale E M Co 164713 Hale Ralph T Co 507 Harmon Foundation Inc Harper Bros 419587 Haygood England Inc 2065452 Heath D C Co 64615 Hinds Hayden Eldredge 973 350 7500 2240 128809 62 10237 108073 400 2161000 Rural Libraries 7047 300 58440 2880 723 167 141 1051 1947899 670 195 39933746 3670216 1705 1146 15000 2610 4534338 157 2792 33246 26884 3600 503 5265 500 1825410 1561357 15690 4980 119158 351 327913 2100087 17056 191 Total 19378 2375 2101975 7500 3330 723 13500 2240 381 141 35 2406 150923 62 3184331 4490 668 50 10237 108753 5306 400 300 2795895 393166 3600 157 9398 54180 500 6199624 44993581 208 3716968 6685 1146 15000 3629 283871 858 2610 747500 4165539 4616009 1164136 DEPARTMENT OF EDUCATION ANALYSIS OF LIBRARY AND TEXTBOOK PURCHASES Continued YEAR ENDED JUNE 30 1947 Hobson Book Press Hogan Alton Holiday House Inc Hooks Mrs J W Horn The Inc HoughtonMifflin Co Huntting The H R Co Infantry Journal Inc International Publishers Co International Textbook Co Interstate Printers Publishers Johnson Chas M Kirkus Virginia Bookshop Laidlaw Bros Lathrop Lee Sheppard Co Library Book House Little Brown Co La State Dept of Educ Lucas Bros Lyons Carnahan MacMillan The Co Madison Public Schools McBride Robt M Co McCormickMathers Co McFarland Horace Co Means Edna Service Morrow Wm Co McGrawHill Book Co Morrison Pub Co Natl Assn Second Prin Natl Congress P T A Natl Council Garden Clubs Natl Council Teachers of Eng Natl Educ Assn Natl Library Binder Co Natl Publications Co Natl School Service Inst New Method Book Bindery New Haven Teachers League N Y Univ Film Library Ohio State Univ Press Phillips Herbert E Popular Science Monthly Library Text and Rural Books Spec Books 35626 Libraries Total 8262 4180 48068 16500 16500 14013 6963 20976 650 650 300 300 850067 2278904 358884 3487855 163134 1123588 1286722 24 24 357 357 9940 3724 3400 17064 3405 221413 1593 226411 250 250 3400 3400 891 891 167 167 3625 144547 148172 896 896 255 255 413 413 21765 2395245 1762 2418772 1545100 657885 2202985 800 800 3430 3430 160 180787 180947 2550 2550 3333 3333 1342 1342 4992 4992 29941 29941 755 94 849 200 100 300 200 200 525 525 10668 7777 7324 25769 2898 2898 373 373 6900 6900 18572 33838 52410 3120 3120 23740 23740 103 103 1200 1200 149 17208 17357 137 DEPARTMENT OF EDUCATION ANALYSIS OF LIBRARY AND TEXTBOOK PURCHASES Continued YEAR ENDED JUNE 30 1947 Library Books Text and Spec Books Public Affairs Committee Public Relations News Quarrie The Corpn Reynal Hitchcock Inc Reynolds Hughes Richs Inc Riggs Natl Bank Ronald Press Co Russell Sage Foundation Scott Foresman Co Scribners Chas Sons Simon Schuster Inc Society for Visual Education Sou Coach Athlete Stanford Univ Press State Engineer Tech Stevens Ideal Pictures Strickland Film Co Studio Publications Inc Studh Plans Inc Supt of Documents Superior Printing Co Teaching Aids Exchange Teaching Films Custodian Tyler Co Univ of Chicago Press r Radio Round Table Florida Project Georgia Iowa Ext Division Minnesota Press The Press University Pub Co Van Dean The Co Vocational Guidance West Georgia Colleger Westminster Press Whiting Helen A Wiley Jno Sons Inc Willcox Follett Co Wilson The H W Co Wings Womrath Bookshops 110625 700 750 481 20058 363863 17254 7100 785 60000 3469 18950 2700 24826 232 44732 40 240 460 571 51946 80256 225 1000 1204750 312 19496617 2682527 213 200 366166 131907 1791 663 2895 5000 320249 164517 275 285 72 317 Rural Libraries 600 22125 4114 270 6271 244252 100 1381 400 6294 10158 600 1006779 345 11478 1187 100 1028 29714 63242 165 Total 600 1000 1337500 312 700 4114 750 481 270 19522946 3290642 213 17454 7200 2166 400 366166 191907 9763 1791 663 2895 5000 320249 164517 29108 2700 600 275 1031890 72 577 56210 40 317 1187 340 460 571 1028 81660 143498 165 225138 DEPARTMENT OF EDUCATION ANALYSIS OF LIBRARY AND TEXTBOOK PURCHASES Continued YEAR ENDED JUNE 30 1947 Library Text and Rural Books Spec Books Libraries Total Woodfin Edgar F 969 969 Woodward Emily 405 14175 14580 Winston The Jno C Co 6716 6716 Wynne D S Co 157 157 Yale University Press 57910 741 58651 19688450 106946059 12480196 139114705 Less Refunds Library Books Local Agencies 8850768 8850768 Lost Damaged Books 783018 783018 Special Books 1015781 1015781 Totals 10837682 105147260 12480196 128465138 139 DEPARTMENT OF EDUCATION ANALYSIS OF PAYMENTS FOR REHABILITATION TRAINEES YEAR ENDED JUNE 30 1947 VOCATIONAL REHABILITATION TRAINEE COSTS BENEFITS CASE SERVICES Physical Restoration and Training of the Disabled State Funds Federal Funds Examinations 2107813 Treatment 5507790 Artificial Appliances 2649460 Hospitalization and Convalescent Care 6461761 Phys Occupational Therapy and Nursing Care 60550 Medical Travel 430933 Medical Maintenance 70531 TrainingEduc Institutions 5857637 Employment 1383203 Correspondence Schools Tutorial 50850 96090 1204961 2804504 163407 Supplies and Equipment Maintenance Travel of Trainees Placement Equipment 1200572 Occupational Licenses Medical Examinations 14650 89332 2107814 6518141 2649458 6461764 60550 431036 70531 5857634 1383203 50850 96090 1204963 2804504 163410 1200569 14650 30154044 31075167DEPARTMENT OF EDUCATION 141 School for the Deaf Cave Spring142 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 9082561 124102 4608832 60116 577973 2031 70217 2000 201775 8441 1947 Transfers Other Spending Units 15245000 358603 17946818 Revenues Retained Grants from U S Government Federal Works Agency 585000 Donations 5000 Earnings Educational Services 401872 Total income receipts 15603603 700975 18940490 CASH BALANCE JULY 1st Budget Funds 1566530 16304578 20507020 10786495 154728 5649400 56609 611882 2200 101006 75 255300 1145105 18494 Total Expense Payments 14738048 18781294 OUTLAY Lands Improvements Personal Services 585000 CASH BALANCES JUNE 30th Budget Funds 1566530 1140726 16304578 20507020143 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Bank Vocational Funds in Transit 1127392 13334 1140726 ACCOUNTS RECEIVABLE Miscellaneous EarningsJune 95792 1236518 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 841684 RESERVES For Contracts to Mature SURPLUS Current Total Liabilities Reserves Surplus 381500 13334 1236518144 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING SUMMARY FINANCIAL CONDITION The School for the Deaf which is under the control of the Depart ment of Education ended the fiscal year on June 30 1947 with a cash surplus of 13334 after providing the necessary reserve of 841684 to cover outstanding accounts payable and reserving 381500 for contracts to mature AVAILABLE INCOME State Appropriation to the School for the year ended June 30 1947 was 9500000 which was increased to 17840701 by transfer of 8340701 from the State Emergency Fund to meet expenditures given budget approvals Supplementing the 17840701 allotment of State Funds was 585000 from Federal Works Agency 406872 earnings from sales donations and miscellaneous sources and 107917 transfers from the Department of Education making total available income for the year 18940490 OPERATING COSTS Expenditures for the current operating expense of the School in the period under review were 18781294 and 585000 was expended for architectural services a total of 19366294 which exhausted the 18940490 available income and reduced the 1566530 cash balance on hand at the beginning of the fiscal period to 1140726 on June 30 1947 Of this 1140726 cash balance remaining on hand at the close of the period 841684 is reserved for liquidation of outstanding accounts payable and the remainder will be available for operations and completion of unmatured contracts in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following 145 DEPARTMENT OF EDUCATION SCHOOL FOR THE DEAF CAVE SPRING YEAR ENDED JUNE 30th EXPENSE 1947 Personal Services 10786495 Travel Expense 154728 5649400 56609 611882 2200 101006 75 Insurance and Bonding 255300 Equipment 1145105 Miscellaneous 18494 Supplies and Materials Communication Services Heat Light Power Water Printing Publicity Repairs Alterations Rents 1946 9082561 124102 4608832 60116 577973 2031 70217 2000 201775 8441 1945 8601939 133947 4504108 64260 587177 2400 77973 974 2000 792781 37761 Total Expense Payments 18781294 14738048 14805320 OUTLAY Architectural Services 585000 19366294 14738048 14805320 Number of Employees on Payroll June 30th Average enrollment of deaf children in the School for the year ended June 30th Annual per capita cost Expense Outlay Total 62 283 66365 2067 68432 65 273 53985 53985 52 267 55450 55450 GENERAL Books and records of the School for the Deaf are maintained in the Department of Education and were found in good condition All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget approvals and supported by proper voucher Superintendent Hollingsworths official bond is written in the amount of 500000 Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this examination and throughout the year 147 DEPARTMENT OF EDUCATION Academy for the Blind Macon148 DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units if Revenues Retained Earnings Educational Services Total income receipts ij NONINCOME Public Trust Funds Interest on Investments Investments Gifts Contributions CASH BALANCES JULY 1st Budget Funds Public Trust Funds PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous Total Expense Payments OUTLAYS Lands Improvements Supplies Materials Repairs Contracts Equipment Total Outlay Payments NONCOST Public Trust Funds Expense Investments CASH BALANCES JUNE 30th Budget Funds Public Trust Funds 9251266 2500 39750 490000 2728002 178977 4358447 31987 2433544 42519 175578 8052 69686 4380 1600 229293 23242 2785 500000 1181414 205942 1947 10325726 5000 9253766 10330726 43250 300000 135769 1181414 205942 12690495 12197101 5816445 49823 3589864 38628 248585 7605 87756 4797 105839 263455 21769 7378328 10234566 152865 3057400 211761 68138 128060 492823 3422026 689021 37309 500000 588553 147652 12690495 12197101DEPARTMENT OF EDUCATION ACADEMY FOR THE BLIND MACON CURRENT BALANCE SHEET JUNE 30 1947 ASSETS 149 CASH ASSETS Available Cash Balance Budget Funds 588553 Public Trust Funds 147652 736205 PUBLIC TRUST FUNDS InvestmentsPar Value 1400000 2136205 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES Contracts to Mature Public Trust Funds Pupil Fund SURPLUS For Operations Total Liabilities Reserves Surplus 130000 1547652 458553 1677652 2136205 PUBLIC TRUST FUND INVESTMENTS U S Savings Bonds Series G 2lk Nos M4035599M4035780GM4035781G M4035782GM4035784G 5 100000 Nos M483790GM4837908GM4837909G M4837910GM4837911G 5 100000 40 Shares StockThe Southwestern R R Co Crtif No MA4005 Total 500000 500000 400000 1400000150 ACADEMY FOR THE BLIND MACON SUMMARY FINANCIAL CONDITION The Academy for the Blind which is under the control of the Department of Education had 588553 in General Funds on hand at the close of the fiscal year on June 30 1947 of which 458553 was reserved for liquidation of outstanding accounts payable and 130000 reserved for contracts to mature AVAILABLE INCOME State Appropriation for the Academy for the year ended June 30 3 947 was 4500000 which was increased to 10325726 by transfer of 5825726 to meet expenditures given budget approvals and this was supplemented by 5000000 from earnings from sales making total income available 10330726 OPERATING COSTS Expenditures for the current operating expense of the Academy in the year ended June 30 1947 were 10234566 and 689021 was expended for permanent improvements and equipment a total of 109 23587 which exhausted the 10330726 available income and re duced the 1181414 cash balance held at the beginning of the fiscal period to 588553 on June 30 1947 of which 458553 is for liquida tion of outstanding accounts payable and 130000 reserved for un matured contracts COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following151 ACADEMY FOR THE BLIND MACON YEAR ENDED JUNE 30 EXPENSE 1947 5816445 1946 1945 4358447 31987 2433544 42519 175578 8052 69686 4380 1600 229293 23242 3807673 49823 30108 3589864 1777501 Communication Services Heat Light Power Water 38628 248585 7605 40474 169343 3530 Repairs Alterations 87756 4797 63452 8302 105839 1600 Equipment Purchases Miscellaneous 263455 21769 343792 17538 OUTLAY Improvements New Equipment 10234566 689021 7378328 3422026 6263313 Total Cost Payments 10923587 31 111 10800354 6263313 Number of Employees on Payroll at June 30 Average Enrollment of RlinH Punils 26 156 47297 21936 28 145 Per Capita Cost 92203 43195 Outlay 6208 98411 69233 43195 Due to a drop in enrollment of pupils in the Academy and in creased cost of supplies together with added personnel per capita cost the past year for operating expenses rose from 47297 to 92203 or 95152 ACADEMY FOR THE BLIND MACON PUBLIC TRUST FUNDS In the Pupils Trust Fund a fund established many years ago for the benefit of blind children at the Academy there were invest ments of 1400000 in stocks and bonds and 147652 in the trust fund bank account at June 30 1947 making corpus of the fund on this date 1547652 GENERAL Books and records of the Academy for the Blind are maintained in the Department of Education and were found in good condition All known receipts for the period under review were properly ac counted for and expenditures were within the provisions of State law and supported by proper voucher The Superintendents bond is written in the amount of 400000 Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this examination and throughout the yearwarn 153 DEPARTMENT OF EDUCATION Middle Georgia Vocational School Milledgevillep 154 DEPARTMENT OF EDUCATION MIDDLE GEORGIA VOCATIONAL SCHOOL MILLEDGEVILLE RECEIPTS 1946 1947 CASH BALANCE JULY 1st Budget Funds 132044 132044 132044 132044 PAYMENTS CASH BALANCE JUNE 30th Budget Funds 132044 132044 132044 132044 Inoperative DEPARTMENT OF EDUCATION 155 North Georgia Vocational School ClarkesvilleBSSI 156 DEPARTMENT OF EDUCATION NORTH GEORGIA VOCATIONAL SCHOOL CLARKESVILLE RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENT Transfers Other Spending Units Revenue Retained 13022724 16526700 Grants from U S Gov Fed Works Admin 795000 Earnings Educational Services 7839010 10179290 Donations 40000 Total income receipts20901734 27500990 CASH BALANCE JULY 1st Budget funds 3403212 5676689 24304946 33177679 PAYMENTS EXPENSE Personal Services 8663899 Travel 208810 Supplies Materials 5088788 Communication 69203 Heat Light Water Power 382141 Publications 65651 Repairs 61360 Rents 4081 Insurance 2000 Equipment 1846135 Miscellaneous 32676 11311890 147569 7198635 73629 474307 16660 110720 8250 54370 1901534 76505 Total expense payments16424744 21374069 OUTLAY Lands Improvements Personal Services 492543 Supplies Materials 794855 Contracts 796647 Equipment 119468 1371610 538119 1554819 Total outlays payments 2203513 3464548 CASH BALANCE JUNE 30th Budget Funds 5676689 8339062 24304946 33177679 mm157 DEPARTMENT OF EDUCATION NORTH GEORGIA VOCATIONAL SCHOOL CLARKESVILLE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Bank and in Transit 8339062 Due from Rehab Div 1072887 Due from Miscellaneous Sources 1480811 10892760 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 3256066 RESERVES For Contracts to Mature 6164825 For Rehab Income 1072887 7237712 SURPLUS Current Surplus 398982 10892760mmm 158 DEPARTMENT OF EDUCATION NORTH GEORGIA VOCATIONAL SCHOOL CLARKESVILLE SUMMARY FINANCIAL CONDITION The North Georgia Vocational School operated by the Depart ment of Education at Clarkesville ended the fiscal year on June 30 1947 with a cash surplus of 398982 after providing the necessary reserve of 3256066 to cover outstanding accounts payable and re serving 6164825 for contracts to mature and 1072887 Vocational Rehabilitation income AVAILABLE INCOME Total income of the School for the year ended June 30 1947 was 27500990 of which 16446700 was allotment of State Appropria tions funds by the Department of Education 10179290 from tui tion board laundry and sales 7950 from Federal Works Agency and 80000 transfer from the Departments Vocational Education Division OPERATING COSTS From the 27500990 available income 21374069 was expended for the current operating expense of the school and 3464548 for buildings and improvements a total of 24838617 and 2662373 remained on hand increasing the 5676689 cash balance held at the beginning of the fiscal year to 8339062 on June 30 1947 The first lien on this 8339062 remaining cash balance is for liquidation of 3256066 in outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the operating cost of the School for the past three years are compared in the statement following159 DEPARTMENT OF EDUCATION NORTH GEORGIA VOCATIONAL SCHOOL CLARKESVILLE YEAR ENDED JUNE 30 Personal Services 11311890 Travel Expense Supplies and Materials 7198635 Communication Services Heat Light Power Water Printing Publications Repairs Alterations Rents Insurance Bonding Equipment Miscellaneous 1947 1946 1945 1311890 8663899 7255443 147569 208810 368156 7198635 5088788 2952737 73629 69203 55582 474307 382141 321360 16660 65651 16790 110720 61360 99839 8250 4081 54370 2000 2000 1901534 1846135 1635079 76505 32676 15626 Total Expense Payments21374069 16424744 12722612 Outlay Buildings and Equipment 3464548 2203513 434148 Total Cost Payments 24838617 18628257 13156760 Number of Employees on Payroll June 30 40 J5 30 Average Number of Students 273 226 131 Annual Student per Capita Cost 90984 82426 100431 On the basis of 273 students attending the School in the year as given by the Director the per capita cost was 90984 However included in this cost as in previous years are payments for buildings and permanent improvements incident to establishment and enlarge ment of the institution the school having begun operations the latter part of 1943 GENERAL Charles R Clegg is Director of the School and is bonded in the amount of 500000 and the State Superintendent of Schools acts as disbursing officer All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this examination and throughout the year161 DEPARTMENT OF EDUCATION South Georgia Vocational School Americus162 DEPARTMENT OF EDUCATION SOUTH GEORGIA VOCATIONAL SCHOOL AMERICUS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 4623457 Revenues Retained Earnings Educational Services Donations Total income receipts 4623457 CASH BALANCE JULY 1st Budget Funds 00 4623457 PAYMENTS EXPENSE Personal Services 1571515 Travel 228805 Supplies Materials 323181 Communication 35912 Heat Light Power Water 4419 Publications 1200 Repairs 29810 Insurance 2000 Equipment Miscellaneous 692 Total expense payments 2197534 OUTLAYS Equipment 1764564 CASH BALANCE JUNE 30th Budget Funds 661359 4623457163 DEPARTMENT OF EDUCATION SOUTH GEORGIA VOCATIONAL SCHOOL AMERICUS CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS 661359 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable 398670 SURPLUS 262689 Total Liabilities Reserves Surplus 661359 NoteExclusive of loan from Vocational Division of 4623457164 DEPARTMENT OF EDUCATION SOUTH GEORGIA VOCATIONAL SCHOOL AMERICUS SUMMARY INTRODUCTION The South Georgia Vocational School has not yet been opened for students but plans are under way to open this school on January 1 1948 The School is located at Americus Georgia at Souther Field the buildings of which have been turned over to the State Depart ment of Education by the U S Government with the understanding that the premises would be used for school purposes Extensive repairs and alterations were begun in January 1947 and were still in process June 30 1947 Equipment is being pur chased and installed under the supervision of Jed B Yingling Director of the School who is bonded in the amount of 500000 FINANCIAL CONDITION At the close of the fiscal year on June 30 1947 the School had a cash surplus of 262689 after providing necessary reserve of 398670 to cover outstanding accounts payable AVAILABLE INCOME Income of the school in the period under review was from allot ment of State Appropriation Funds by the Department of Education in the amount of 4623457 OPERATING COSTS From the 4623457 income provided through allotments 15 71515 was expended for personal services 1764564 for purchase of equipment and 626019 for travel expense supplies and other expense a total of 3962098 and 661359 remained on hand at June 30 1947 available for expenditure in the next period subject to budget approvals after providing for liquidation of 398670 out standing accounts payable GENERAL The State Superintendent of Schools acts as disbursing officer for the School BEEB165 DEPARTMENT OF EDUCATION SOUTH GEORGIA VOCATIONAL SCHOOL AMERICUS Books and records were found in good condition all known receipts for the period under review were properly accounted for and ex penditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this examination and throughout the year167 DEPARTMENT OF ENTOMOLOGY V777H 168 DEPARTMENT OF ENTOMOLOGY RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 6000000 6000000 Budget Balancing Adjustments Lapses 7104346 626397 Revenues Retained Earnings Development Services 2540032 2335240 Total Income Receipts15644378 8961637 NONINCOME State Revenue Collections Unfunded 10000 CASH BALANCES JULY 1st Budget Funds 1037635 2177961 State Revenue Collections Unfunded 10000 10000 16692013 11139598 PAYMENTS EXPENSE Personal Services 5285777 5898594 Travel 2848574 3089953 Supplies Materials 289508 710900 Communication 124679 131658 Heat Light Power Water 26609 23150 Publications 328760 429731 Repairs 2013 11796 Rents 29975 18300 Insurance 2500 Indemnities 23100 Equipment 61445 24808 Miscellaneous 5504212 8654 Total Expense Payments14504052 10321028 CASH BALANCES JUNE 30th Budget Funds 2177961 818570 State Revenue Collections Unfunded 10000 16692013 11139598 Includes old debt of 5500000 for calcium arsenate years 192124 H R No 66 Acts 1946169 DEPARTMENT OF ENTOMOLOGY CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK Regular Account 806950 Cornelia Account SURPLUS For Operations 11620 Total Current Assets 818570 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable American Optical Co 8880 Atlantic Co 360 Atlanta Linen Service 260 Dick A B Co 2069 Ft Valley City of x23 Instrument Tool Engineering Co 650 McGough J M 467 Multigraph Sales Co 1L70 National Printing Co 2150 Phillips Milling Co 4500 Southern Scientific Co 468 Tatum F M 7500 2859 789973 Total Current Liabilities Reserves and Surplus 818570170 DEPARTMENT OF ENTOMOLOGY SUMMARY FINANCIAL CONDITION The State Department of Entomology ended the fiscal year on June 30 1947 with a cash surplus available for operations of 789973 after providing the necessary reserve of 28597 to cover outstanding accounts payable REVENUE COLLECTIONS Revenue collections from sales of bee licenses in the year ended June 30 1947 were 12500 which with 10000 on hand at the be ginning of the period made 22500 to be accounted for all of which was transferred to the State Treasury before June 30 1947 AVAILABLE INCOME State Appropriation to the Department for the year ended June 30 1947 was 6000000 which was increased to 6626397 by allot ment of 626397 from State Emergency Fund to meet expenditures approved on budgets In addition to the 6626397 provided through appropriation and allotments the Department had earnings of 2335240 from tomato plant certifications sweet potato and nursery inspections and other sales and services making total income available with which to meet the years operating costs 8961637 OPERATING COSTS Expenditures for the Departments operating costs in the period under review were 10321028 which exhausted the 8961637 in come provided and reduced the 2177961 cash balance on hand at the beginning of the fiscal year to 818570 at the close on June 30 1947 The first lien on this 818570 remaining cash balance is for liquidation of 28597 in outstanding accounts payable and the re mainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS The Departments operating costs for the past three years are compared as follows171 STATE DEPARTMENT OF ENTOMOLOGY YEAR ENDED JUNE 30 EXPENDITURES 1947 1946 1945 Personal Services 5898594 5285777 4501953 Travel Expense 3089953 2848574 2296393 Supplies Materials 710900 289508 137823 Communication Services 131658 124679 123583 Heat Light Power Water 23150 26609 18221 Printing Publicity 429731 328760 350347 Repairs H796 2013 785 Rents 18300 29975 40500 Miscellaneous 8654 Insurance Bonding 2500 1250 Indemnities 23100 Equipment 24808 61445 12478 Total Operating Expenditures10321028 9004052 7488521 RichesPiver Co Claim for 192124 cal cium arsenate purchases 5500000 Number of employees June 30th 27 27 GENERAL The Director of the Department of Entomology is bonded in the amount of 500000 Books and records presented for examination were found in good condition all known receipts for the period under review were prop erly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director of the Department and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year173 DEPARTMENT OF FORESTRY174 DEPARTMENT OF FORESTRY RECEIPTS 1946 1947 INCOME FROM SATE REVENUE ALLOTMENTS Appropriation 12500000 12500000 Budget Balancing Adjustments Lapses 4995000 Revenues Retained Grants from U S Government 16496002 20519132 Earnings Development Services 19391003 18377096 Transfers Other Spending Units 1000000 1000000 Total income receipts 47387005 55391228 NONINCOME Private Trust Account 30000 5000 CASH BALANCES JULY 1st Budget Funds 3426174 3696170 Private Trust Account 30000 50843179 59122398 PAYMENTS EXPENSE Personal Services 29522271 33735918 Travel 2472843 2208661 Supplies Materials 3102661 7338937 Communication 597779 772651 Heat Light Power Water 69035 92417 Publications 156115 246887 Repairs 1478253 1646448 Rents 110310 227200 Insurance 20700 101332 Grants to Timber Protective Org 3292432 1278026 Equipment 2413063 2572747 Miscellaneous 79829 72804 Total Expense Payments 43315291 50294028 OUTLAYS Equipment 3801718 5336061 NONCOST Private Trust Account 30000 CASH BALANCES JUNE 30th Budget Funds 3696170 3457309 Private Trust Account 30000 5000 50843179 59122398DEPARTMENT OF FORESTRY CURRENT BALANCE SHEET JUNE 30 1947 175 ASSETS CASH ASSETS Available Cash 3462309 ACCOUNTS RECEIVABLE Due from U S Gov on Reimbursements WAREHOUSE INVENTORY Supplies and Equipment for Sale 3986997 1954123 9403429 LIABILITIES RESERVE SURPLUS CASH LIABILITIES Accounts Payable Administration County Units C F L U A 195483 669856 30776 896115 RESERVES County Unit Deposits Air Patrol Deposits 2021965 5000 2026965 SURPLUS Available for Budget Approval Inventory Warehouse 4526226 1954123 6480349 9403429176 DEPARTMENT OF FORESTRY SUMMARY FINANCIAL CONDITION The Department of Forestry ended the fiscal year on June 30 1947 with a surplus available for operations of 4526226 and 19 54123 invested in inventories after providing the necessary reserves of 896115 to cover outstanding accounts payable 2021965 for Countyunit deposits and 5000 air patrol deposits Assets on this date consisted of 3462309 cash on hand and in bank 3986997 reimbursements due from the U S Government and 1954123 supplies and equipment held for sale AVAILABLE INCOME Total income of the Department of Forestry in the year ended June 30 1947 was 56391228 of which 17495000 was from allot ment of State Funds through budget approvals 20519132 U S Government Grants 14260648 from assessments on County Pro tective Units 565116 from sale of seedlings 2277062 for tractor plowing of fire lines 609375 from turpentine sales and 664895 from other sales and services From the 56391228 income received 1000000 was transferred to the Herty Foundation as provided by law for the operating ex pense of that office leaving net income of 55391228 available to the Forestry Department with which to meet the years operating costs OPERATING COSTS Expenditures for the expense of operating the Department in the year just closed were 50294028 and 5336061 was expended for purchase of firefighting equipment such as jeeps trucks and trac tors a total of 55630089 which exhausted the 55391228 available income and reduced the 3696170 cash on hand at the beginning of the fiscal year to 3457309 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable and payment of County Protective Units deposits and refunds and the remainder will be available for expenditure subject to budget approvals in the next fiscal period Si177 DEPARTMENT OF FORESTRY COMPARISON OF INCOME AND EXPENDITURES Income receipts and expenditures for operations the past three years are compared in the statement following YEAR ENDED JUNE 30 INCOME RECEIPTS 1947 1946 1945 State Appropriation Funds17495000 12500000 11841461 Federal Grants 20519132 16496002 18913485 County Protective Units 14260648 13052185 8915576 Earnings 4116448 6338818 4566213 Total Income Receipts56391228 48387005 44236735 Less Transfer Herty Foundation 1000000 1000000 1000000 Net Income Receipts55391228 47387005 43236735 EXPENDITURES Personal Services 33735918 29522271 2847596 Travel Expense 2208661 Supplies and Materials 7338937 Communication Services 772651 Lights Power Water 92417 Printing Publicity 246887 Repairs Alterations 1646448 Rents 227200 Insurance and Bonding 101332 Miscellaneous 72804 Equipment 2572747 Grants to Timber Protective Organ 1278026 2472843 2525693 3102661 3280101 597779 570449 69035 72899 156115 224671 1478253 1613319 110310 103287 20700 13923 79829 60621 2413063 1927734 3292432 2907048 Total Expense Payments50294028 43315291 41775713 Outlay Equipment 1 5336061 3801718 2157279 Total Cost Payments 55630089 47117009 43932992 Excess of Income over Expenditure Increasing cash balance 269996 Excess of Expenditure over Income Decreasing cash balance 238861 696257 No of Employees on payroll 630 166 148 169 The 55630089 expenditures the past year are classified by ac tivities as followsm 178 DEPARTMENT OF FORESTRY Administration 114496729 Nurseries 8058153 County Units 31249537 C F L U A 1825670 55630089 Prior to the year ended June 30 1946 expenditures were not distributed by activities and until the past year nurseries costs were included as a part of administration To meet the increased cost of operating the Department in the period under review due to expanded services the State provided through budget allotments 4995000 more than in the 1946 fiscal year while U S Government Grants increased 4023130 GENERAL Mr A R Shirley succeeded Mr J M Tinker as Director of the Department in April 1947 Bond of Director is on file in the amount of 1000000 Grants to Timber Protective Organization Units have been dis continued and are now treated as County Units The practice of making travel advances to officials and employees of the Department should be discontinued Inventories are shown in the Balance Sheet this year and rec ommendations were made as to keeping accurate account of supplies and equipment handled through the warehouse All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Depart ment for the cooperation and assistance given the State Auditors office during this examination and throughout the year179 DEPARTMENT OF GAME AND FISH180 STATE GAME AND FISH COMMISSION RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 17520000 17520000 Budget Balancing Adjustment Lapses 8900604 10962505 Revenues Retained Grants U S Government 2005640 200648 Earnings Development Services 15000 357599 Total income receipts28441244 29040752 NONINCOME Private Trust Account 3136368 2788453 CASH BALANCES JULY 1st Budget Funds 1707276 2345301 Private Trust Funds 186167 19801 33471055 34194307 PAYMENTS EXPENSE Personal Services 17928598 19105800 Travel 5749756 6697341 Supplies Materials 2253052 2205594 Communication 339989 410009 Heat Light Power Water 64685 60856 Publications 262598 774393 Repairs 459922 655092 Rents 46680 47830 Insurance 24946 63273 Indemnities 52505 Equipment 504441 711154 Miscellaneous 116047 83880 Total expense payments27803219 30815222 NONCOST Private Trust Accounts 3302734 2693554 CASH BALANCES JUNE 30th Budget Funds 2345301 570831 Private Trust Funds 19801 114700 33471055 34194307STATE GAME AND FISH COMMISSION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS 181 m V1 Cash and in Bank 685531 LIABILITIES RESERVE SURPLUS LIABILITIES Accounts Payable Southern States Phosphat Co Frank Perry National Lie Trap Co Atlanta Sationery and Printing Co 18600 80475 16140 4750 RESERVES U S Forestry Service State Revenue Department 57350 57350 119965 114700 SURPLUS For Operation 450866 685531182 STATE GAME AND FISH COMMISSION SUMMARY FINANCIAL CONDITION The State Game and Fish Commission ended the fiscal year June 30 1947 with a surplus of 450866 available for operations subject to budget approvals after providing the necessary reserve of SI19965 to cover outstanding accounts payable and held on this date 114700 in private trust and agency funds REVENUE COLLECTIONS The Commission is not a revenuecollecting agency the law plac ing this function in the State Department of Revenue in the report of which will be found collections from Game and Fish activities but does act as agency for the Revenue Department in the collection of certain licenses and permits Under the above plan the Game and Fish Commission collected for the account of the Revenue Department in the year ended June 30 1947 2731103 from sales of licenses and permits as detailed on page 4 of this report and 231200 for the U S Forest Service their pro rata part of hunting and fishing permits in Federal refuges These collections together with a balance of 19801 held at the be ginning of the fiscal period on July 1 1946 made a total of 29 82104 to be accounted for of which 2693554 was transferred to the Revenue Department in the period 173850 was remitted to the U S Government and 1147 remained on hand June 30 1947 one half or 57350 being held as agent for the Revenue Department and the remaining 57350 to be remitted to the U S Forest Service in the next fiscal period AVAILABLE INCOME State Appropriation for the operation of the Game and Fish Commission in the year ended June 30 1947 was 17500000 with an additional 20000 appropriated for the Atlantic States Marine Fisheries Compact to which was added 10962505 transferred from the Emergency Fund to meet expenditures given budget approval making the total allotment for the year 28482505 41848875 was the amount the States revenue for the same fiscal year from sale of hunting and fishing licenses as shown in the report of the Depart ment of Revenue183 STATE GAME AND FISH COMMISSION Supplementing the 28482505 provided through allotments was 200648 reimbursements from the U S Government on Pittman Roberson project expenditures and 357599 from sales of surplus equipment making total income available with which to meet the years operating costs 29040752 OPERATING COSTS Expenditures for operations in the year were 30815222 which exhausted the 29040752 income available and reduced the 23 45301 cash balance on hand at the beginning of the fiscal period to 570831 on June 30 1947 The first lien on this 570831 remaining cash balance is for liquidation of 119965 in outstanding accounts payable and the re mainder of 450866 represents the excess of funds over available funds over obligations incurred and will be available for expenditure in the next fiscal period subject to reapproval of items on budgets COMPARISON OF OPERATING COSTS Expenditures by the Commission for the past three years are compared as follows YEAR ENDED JUNE 30 BY ACTIVITY Administration Field Services Coastal Fisheries State Game Farm Bowen Mill Hatchery Deer Creek Hatchery Magnolia Springs Hatchery Richmond Hill Hatchery Summerville Hatchery Walton County Hatchery Educational Museum 4H Club Work Atlantic States Marine Fisheries Compact General Outdoor Georgia PittmanRoberson Projects Totals 1947 1946 1945 1728151 1684992 21925544 19691947 2541758 1533453 478199 480839 207205 228238 94377 19745 32995 298179 569137 441618 320513 621338 784645 855373 228873 50000 50000 20000 18213275 429084 29167110 25700009 18662359 1648112 2103210 3332763 30815222 27803219 21995122 184 STATE GAME AND FISH COMMISSION YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 Personal Services 19105800 17928598 14172309 Travel Expense 6697341 Supplies 2205594 Communication Services 410009 Heat Light Power Water 60856 Printing Publicity 774393 Repairs 655092 Rents 47830 Miscellaneous 83880 Insurance and Bonding 63273 Indemnities Equipment 711154 Totals 30815222 5749756 4035007 2253052 1816877 339989 227982 64685 58326 262598 774714 459922 317239 46680 49334 116047 45756 24946 39908 52505 504441 457670 27803219 21995122 Number of Employees at June 30th 121 107 91 Prior to the year ended June 30 1946 activity costs showing amounts expended for Administration Hatcheries etc were not available Cost payments the past year increased 3012003 principally in expenditures for personal services and travel expense with the Commission having fourteen more employees on June 30 1947 than at the close of the preceding fiscal year on June 30 1946 Hunting and fishing licenses sold in the past three years are shown in the following comparative statement the figures being taken from audit reports of the State Department of Revenue for the respective periods 1947 1946 1945 Hunting Licenses Sold28534300 18624700 12096840 Fishing Licenses Sold 13314575 9365125 6868225 41848875 27989825 18965065 mm185 STATE GAME AND FISH COMMISSION GENERAL The Director of the Game and Fish Commission is bonded in the amount of 1000000 as is also the Supervisor of the Coastal Fish eries and the CashierBookkeeper is under 500000 bond All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Books and records were found in better condition than in previous years but more care should be used in classifying and posting to summary sheets All petty cash funds should be deposited in the regular bank account before the close of the fiscal year and all agency funds held by the Coastal Fisheries should be remitted each month The Director and the staff of the Commission were cooperative and appreciation is expressed for the aid given the State Auditors office during this examination and throughout the year187 GENERAL ASSEMBLYMBMgsmm 188 GENERAL ASSEMBLY RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 25000000 Budget Balancing Adjustments Lapses 17500000 Total income receipts 25000000 27000000 42500000 52000000 CASH BALANCES JULY 1st Budget Funds Totals 3199367 1616534 45699367 53616534 PAYMENTS EXPENSE Personal Services 8436512 Travel 4765882 Supplies 196175 Communication 98362 Publications Acts and Journals 1577565 Constitutional Amendments 28311410 Repairs Rent 20000 Insurance 1250 Equipment 75677 Miscellaneous Council of State Governments 600000 Total Expense Payments 44082833 CASH BALANCES JUNE 30th Budget Funds 1616534 Totals 45699367 25439823 13358920 1127203 131754 2967643 42240 12192 78100 1250 299770 600000 44058895 9557639 53616534 The State Treasury is disbursing agent for the General AssemblyGENERAL ASSEMBLY CURRENT BALANCE SHEET JUNE 30 1947 189 CASH IN STATE TREASURY ASSETS Budget Funds 9557639 LIABILITIES RESERVE SURPLUS LIABILITIES Accounts Payable Darby Printing Company J P Stevens Engraving Co Unliquidated Purchase Orders Darby Printing Company Darby Printing Company Foote Davies Company Royal Typewriter Company Total Current Liabilities SURPLUS For Operations Total Current Liabilities Reserves and Surplus 700128 1850 1495000 3290400 15750 24225 701978 4825375 5527353 4030286 9557639190 GENERAL ASSEMBLY SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1947 the General As sembly of Georgia had a surplus of 4030286 available for expendi ture on approved budgets in the next fiscal period after providing The necessary reserve of 5527353 to cover outstanding accounts payable and unliquidated purchase orders for printing and binding 1947 Laws and Journals and the purchase of two typewriters AVAILABLE INCOME Appropriation to the General Assembly for the fiscal year ended June 30 1947 was 25000000 which was increased to 52000000 by allotment of 27000000 from the Emergency Fund through bud get allotments as provided by law to meet expenditures approved on budgets OPERATING COSTS From the 52000000 income provided 44058895 was expended for the cost of the regular seventyday session of the General As sembly from January 13 1947 through March 23 1947 and ad interim committees and 7941105 remained on hand increasing the 1616534 cash balance held at the beginning of the fiscal year to 9557639 on June 30 1947 The first lien on this 9557639 re maining cash balance is for liquidation of outstanding accounts pay able and purchase orders and the remainder will be available for expenditure in the next fiscal period for items reapproved on budgets Of the 44058895 expended in the year ended June 30 1947 25439823 was for per diem of members of Senate and House of Representatives committee members and attaches 13358920 for travel expense of General Assembly members and committees 30 09883 for printing and publishing acts journals and resolutions 1127203 for supplies 600000 annual dues to the Council of State Governments and 523066 for other costs Expenditures the previous year ended June 30 1946 for costs of the General Assembly were 44082833 of which 28245560 was paid to the County papers of the State for publishing the proposed new State Constitution 65850 for printing 98 thousand copies of A Peoples Constitution 1577565 for publishing and mailing 1945 Georgia Laws Journals and Resolutions 600000 annual dues to the Council of State Governments and 13593858 for expense191 GENERAL ASSEMBLY of the special fifteenday session of the General Assembly and ad interim committees Operating cost of the General Assembly in the fiscal year ended June 30 1945 was 24740209 and in the 1944 fiscal year 110 98971 The Constitution adopted August 13 1945 changed the per diem of members of the General Assembly from 700 per day to 1000 per day plus 500 per day for maintenance expense GENERAL The State Treasurer acts as disbursing officer for the General Assembly and prior to the fiscal year ended June 30 1945 the operat ing account of the General Assembly was reported as a part of the State Treasury Department Books and records were found in good condition all receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and provisions of State Law Appreciation is expressed to the Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year193 S DEPARTMENT OF GEOLOGY MINESiWJ 194 DEPARTMENT OF GEOLOGY MINES AND MINING RECEIPTS 1946 1947 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 4500000 4500000 Budget Balancing Adjustments Lapses 552895 1439810 Revenues Retained Donations 200000 222800 Earnings Development Services 288090 170000 Total Income Receipts 5540985 6332610 CASH BALANCES JULY 1st Budget Funds 150543 451601 5691528 6784211 4373688 4840289 159372 196278 150028 177782 69267 71969 9926 9298 151652 335546 40379 16938 188400 207200 2500 78594 3713 143612 16121 20700 5239927 6023325 Total Expense Payments CASH BALANCES JUNE 30th Budget Funds 451601 760886 5691528 6784211195 DEPARTMENT OF GEOLOGY MINES AND MINING CURRENT BALANCE SHEET JUNE 30 1947 ASSETS AVAILABLE CASH BALANCE 760886 LIABILITIES SURPLUS LIABILITIES Accounts Payable For Travel Expense For Printing For Equipment For Repairs For Museum 800 111280 23618 40000 12131 187829 SURPLUS Subject to Budget Reapproval 573057 760886196 DEPARTMENT OF GEOLOGY MINES AND MINING SUMMARY FINANCIAL CONDITION The Department of Geology Mines and Mining ended the fiscal year on June 30 1947 with a surplus of 573057 available for opera tions subject to budget approvals after providing the necessary reserve of 187829 to cover outstanding accounts payable AVAILABLE INCOME State Appropriation for the operation of the Department for the year ended June 30 1947 was 4500000 which was increased to 5939810 by transfer of 1439810 from the State Emergency Fund to meet expenditures approved on budgets as provided by law Supplementing the 5939810 funds provided through allotments was 222800 received from Emory University and 170000 in rents making total available income 6332610 OPERATING COSTS From the 6332610 available income 6023325 was expended for the operating cost of the Department and 309285 remained on hand increasing the 451601 cash on hand at the beginning of the year on July 1 1946 to 760886 on June 30 1947 The first lien on this 760886 cash balance is for liquidation of 187829 in outstanding accounts payable and the remainder of 573057 represents funds which have been provided in excess of obligations incurred and will be available for expenditure in the next fiscal period for items reapproved on budgets The Emory University Field Station at Newton Georgia con tributes to the Departments allotment for cooperation with the U S Geological Survey of Water Resources Survey or stream gaging in Georgia Expenditures for this survey are made by the U S Geological Survey and the State Department reimburses the Federal Agency for its share of the cost COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the fol lowing statement197 DEPARTMENT OF GEOLOGY MINES AND MINING YEAR ENDED JUNE 30th BY ACTIVITY Mines Mining and Geology General Museum Water Resources Survey T V A Cooperative Project Totals 1947 3157784 256241 2609300 1946 2702914 151988 2292500 92525 1945 2407523 97835 1577500 13310 6023325 5239927 4096168 BY OBJECT Personal Services Travel Expense Supplies Materials Communication Services Light Power Water Printing Publications Repairs Alterations Rents Insurance Bonding Equipment Miscellaneous 4840289 196278 177782 71969 9298 335546 16938 207200 3713 143612 20700 4373688 159372 150028 69267 9926 151652 40379 188400 2500 78594 16121 3321446 192954 105612 73461 5746 158674 13257 136200 2500 83834 2484 Totals 6023325 5239927 4096168 Number of Employees at June 30th 10 12 10 GENERAL The Director of the Department is bonded in the amount of 1000000 Books and records were found in good condition except that book keeper makes no summary of payments either by activity or object as should be done All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher The Director and staff of the Department were cooperative and appreciation is expressed for the aid given the State Auditors office during this examination and throughout the year199 GOVERNOR200 GOVERNOR RECEIPTS 1946 1947 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Total Income Receipts NONINCOME Private Trust Accounts 11250000 11250000 2680262 7601987 13930262 18851987 2248294 1373510 CASH BALANCES JULY 1st Budget Funds Total 407538 527635 16586094 20753132 PAYMENTS Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 9029250 239355 599769 687893 1534011 120966 341738 23269 32427 324845 876642 9344756 292948 871012 572582 1841042 1939094 331583 15000 199320 312806 1332767 Total Expense Payments 13810165 16654270 NONCOST Private Trust Accounts 2248294 1373510 CASH BALANCES JUNE 30th Budget Funds Total 527635 2725352 16586094 20753132201 EXECUTIVE DEPARTMENT CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash LIABILITIES RESERVES SURPLUS 175039 CASH LIABILITIES Accounts Payable RESERVES To apply on Insurance Premiums Funds Received From Department of State Parks 15644 Fort Valley State Collge 14260 Abraham Baldwin Agri College 5520 3MZ4 SURPLUS For Future Operations Subject to Budget Approval 2514889 2725352rr 202 EXECUTIVE DEPARTMENT SUMMARY FINANCIAL CONDITION The office of the Governor of the State of Georgia which has under its control numerous activities ended the fiscal year on June 30 1947 with a cash surplus of 2514889 available for operations subject to budget approvals after providing the necessary reserves of 175039 to cover outstanding accounts payable and 35424 to apply on in surance premiums REVENUE COLLECTIONS In the year ended June 30 1947 the Governors office collected 15150 in fees 67992 rent on Capitol Annex soda fount 34853 from rent on telephone pay stations 100 rent from the Baldwin County Board of Education and 88258 from sale of waste paper a total of 206353 all of which was paid into the State Treasury in the period under review as provided by law AVAILABLE INCOME To meet the operating cost of the office of the Governor in the year ended June 30 1947 there was provided by State Appropriation and emergency fund transfers through budget allotments as author ized by law 18851987 of which 9649333 was for the operating cost of the Executive Department 750000 for allowance to Gov ernor for certain Mansion expense 8002702 for operating the State Capitol Buildings and Grounds the maintenance of Confederate cemeteries the repairs furnishings equipment heat lights power water and upkeep of grounds at the Mansion and for insurance on public property not otherwise provided for and 449952 for re wards election blanks Governors Conference dues and special com mittee expenses OPERATING COSTS From the 18851987 income provided 16654270 was expended for the operating costs of the various activities coming under the control of the Governors office and 2197717 remained on hand increasing the 527635 cash balance held at the beginning of the year to 2725352 on June 30 1947203 EXECUTIVE DEPARTMENT The first lien on this 2725352 remaining cash balance is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Governors office for the past three years are compared as follows YEAR ENDED JUNE 30th 1947 1946 1945 GOVERNORS OFFICE Personal Services 5772713 Travel Expense Other than Governor 179944 Supplies 289639 383512 156600 29120 1630978 4491161 4234300 Telephone and Telegraph Postage Repairs Printing Publicity Rents Insurance Bonding 5000 Equipment 142351 Total GOVERNORS TRAVEL 42554 157022 471972 158655 10120 9550 8269 8335 59658 26146 210994 405969 159240 3117 8300 6360 75321 8589857 5417296 5129747 Automobile Supplies and Repairs Automobile Insurance Other Travel Totals PRISON SYSTEM Personal Services Reward Notices Rewards 89980 6003 95340 122366 2000 63531 74209 96043 160871 196575 25000 1415 2145 100000 15000 Totals GOVERNORS CONFERENCE 52578 52578 126415 17145 Travel Dues 38225 10000 10000 20000 Totals 48225 10000 20000 204 1 EXECUTIVE DEPARTMENT YEAR ENDED JUNE 30th 1947 GOVERNORS ADVISORY COUNCIL Printing CONSERVATION DEPARTMENT Personal Services Travel Expense Supplies Communication Services Printing Publicity Repairs Equipment Miscellaneous Totals 604244 SURPLUS PROPERTY DIVISION Personal Services Travel Expense Communication Services Totals SURVEY HOTELS AND MOTOR COURTS Personal Services Travel Printing Publicity Totals WAR VETERANS MEMORIAL BUILDING COMMITTEE Travel WARM SPRINGS MEMORIAL COMMITTEE Travel 8580 INTERSTATE COOPERATION COMMITTEE Travel ATLANTIC STATES MARINE FISHERIES COMMISSION Travel 1946 99500 20889 1800 122189 40000 11000 8650 59650 4828 20997 18270 1945 3850 85016 876766 812750 1012 72131 48766 515 8379 9384 9283 26000 24521 8418 205 18902 4025 3474 1005652 899651 3425 19000 ELECTIONS 308229 118865 380278205 EXECUTIVE DEPARTMENT YEAR ENDED JUNE 30th 1947 1946 1945 LUNACY COMMISSION ON CRIMINALS JEKYLL ISLAND COMMITTEE PRESIDENTS FIRE PREVENTION CONFERENCE 25000 14693 14411 PUBLISHING CONSTITUTIONAL AMENDMENTS MEETING PRESIDENTIAL ELECTORS Personal Services Travel Expense Total 75065 60000 29440 89440 HERTY STATUE H E No 168 510000 COUNCIL OF STATE GOVERNMENTS 11750 CAPITOL BUILDINGS AND GROUNDS Personal Services Supplies Communication Services Heat Light Water Repairs Rents Equipment Miscellaneous 2795358 3318383 3237420 452705 364412 452219 12078 11952 7361 1752649 1446284 1388822 82448 133796 247801 15000 15000 13750 27000 212353 51529 12767 13168 13029 Totals 5150005 5515348 5411931 INSURANCE ON PUBLIC PROPERTY 22134065 Less Refunds 8751399 Reimbursement by Other Departments 13676069 293403 CONFEDERATE CEMETERIES Personal Services 166669 Repairs Supplies 450 Equipment 2395 178440 181920 727 Totals 169514 178440 182647206 EXECUTIVE DEPARTMENT YEAR ENDED JUNE 30th 1947 1946 1945 GOVERNORS MANSION Personal Service Supplies 750000 750000 750000 Heat Lights Water 88393 87727 93537 Supplies Repairs to Mansion and Furniture 257728 172248 115158 Insurance 89083 22092 Furnishings and Fixtures 141070 34122 44248 Totals 1326274 1066189 1002943 Totals 16654270 13810165 13428272 Number of Employees on payrolls of all Divisions June 30th 40 42 47 Appropriation Act approved Jan 29 1943 provides 62500 monthly al lowance to Governor to cover Mansion cost for servants hire food laundry and other supplies Act also provides for bills for heat lights water furnishings and equipment to be paid in addition to the allowance Salary of the Governor of the State of Georgia was changed from 750000 per annum to 1200000 effective January 1 1947 by Constitutional amendment GENERAL Mr P T McCutchen Jr was succeeded by Mr Phil Landrum as Executive Secretary in the period under review each of whom was bonded in the amount of 1000000 The bookkeeper of the Executive Department is bonded for 500000 Books and records of the Governors office were found in good condition all known receipts for the period under review were prop erly accounted for and expenditures were within the limits of budget approvals and provisions of State law Appreciation is expressed to the Governor and the staff of the Executive Department for the cooperation and assistance given the State Auditors office during this examination and throughout the yearHERTY FOUNDATION 207 208 HERTY FOUNDATION RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Donations 422984 420000 Earnings Services of Development 1278974 1542386 Transfers Other Spending Units 1000000 1000000 Total income receipts 2701958 2962386 CASH BALANCES JULY 1st Budget Funds 646666 867876 Total 3348624 3830262 PAYMENTS EXPENSE Personal Services 1261738 1409690 Travel 23372 22849 Supplies Materials 333794 371701 Communication 30365 27096 Heat Light Power Water 432716 426370 Publications 13750 3400 Repairs 15556 31418 Rents 300000 300000 Insurance 12297 60000 Equipment 52700 Miscellaneous 4460 7049 Total expense payments 2480748 2659573 CASH BALANCES JUNE 30th Budget Funds 867876 1170689 Total 3348624 3830262209 HERTY FOUNDATION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH AND IN BANK RESERVE AND SURPLUS RESERVE U S Tax SURPLUS For Operations 1188594 17905 1170689 1188594IH 210 HERTY FOUNDATION SUMMARY FINANCIAL CONDITION The Herty Foundation ended the fiscal year on June 30 1947 with a cash surplus of 1170689 available for operations subject to budget approvals after providing reserve of 17905 for U S Taxes to be remitted to the Federal Government and reported no out standing accounts payable AVAILABLE INCOME The Foundation received for its support from the Department of Forestry in the year ended June 30 1947 1000000 which was sup plemented by 1542386 earnings for research and 420000 in gifts making total income available for the period 2962386 OPERATING COSTS From the 2962386 available income 2659573 was expended for the operating cost of the Foundation in the period under review and 302813 remained on hand increasing the 867876 cash balance held at the beginning of the year to 1170689 on June 30 1947 and this amount will be available for expenditure subject to budget ap provals in the next fiscal period COMPARISON OF OPERATING COSTS Expenditures for the operations of the Foundation for the past three years are compared in the statement following211 HERTY FOUNDATION YEAR ENDED JUNE 30 1947 1946 1945 Personal Service 1409690 1261738 1278655 Travel Expense 22849 23372 21623 Supplies and Materials 371701 333794 349808 Communication Services 27096 30365 22950 Heat Light Power Water 426370 432716 363083 Printing Publicity 3400 13750 5735 Repairs 31418 15556 5236 Rents 300000 300000 300000 Insurance and Bonding 60000 12297 18783 Equipment Miscellaneous 52700 4500 7049 4460 1750 Totals 2659573 2480748 2372123 Number of Employees at June 30th GENERAL The Herty Foundation does experimental work to devise methods of improving products manufactured from wood pulp and create new uses for it charging for work done on a basis of cost of supplies plus a per diem to cover overhead Purchases by the Foundation are not supported by State purchase orders as required by law of all State departments No evidence was found to show that any of the officers or em ployees of the Foundation were bonded The expenditure of 3640 for floral offering in the period under review is an improper expenditure of State funds and the request is made that the funds be immediately refunded All known receipts for the period under review were properly accounted for and expenditures within the limits of budget approvals and supported by proper voucher except as above noted Appreciation is expressed to the officals and staff of the Founda tion for the cooperation and assistance given the State Auditors office during this examination and throughout the year DEPARTMENT OF HIGHWAYS 213 214 STATE HIGHWAY DEPARTMENT RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 685000000 Budget Balancing Adjustments 2460041207 Revenues Retained Grants from U S Government 241049998 Grants from U S Government WPA noncash 4202079 County Construction Participation 2931040 Miscellaneous Sales Rents 3133558 Interest on Investments 75039 Total Income Receipts 3396427921 NONINCOME Private Trust Account 117365000 CASH BALANCES JULY 1st Budget Funds 957264985 Sinking Fund 160000 Private Trust Accounts Total 4471217906 685000000 1990224181 646789290 6077199 3328090670 155150000 10000 16320000 5870415402215 STATE HIGHWAY DEPARTMENT PAYMENTS 1946 1947 EXPENSE Personal Services 258148972 323689010 Travel 18194115 17472317 Supplies Materials 54124885 84131231 Communication 3215344 3606338 Heat Light Power Water 1677524 1927031 Publications 353247 2144002 Repairs 432984259 253184938 Rents 5978369 4863634 Insurance 1320663 1471016 Indemnities 3397535 9856499 Grants to Counties for Roads 481701303 481701303 Miscellaneous 731968 26500756 Total Expense Payments 1261828184 1157546563 OUTLAYS Personal Services 68112253 124747279 TraVei 16381650 26837496 Supplies Materials 24389458 5601683 Communication 179222 384125 Heat Light Power Water 36052 11768 Publications 165500 10862 Repairs 2874266 1326201 Rents 421082 238078 Miscellaneous 67166 27623551 Contractors 556913782 1754610775 Equipment 51479559 51219927 Total Outlay Payments 721019990 1992611745 NONCOST County Participation Refunding Certificates 150000 Private Trust Accounts 101045000 150490000 CASH BALANCES JUNE 30th Budget Funds 2370844732 2548777094 Sinking Fund 10000 10000 Private Trust Accounts 16320000 20980000 Total 4471217906 5870415402216 STATE HIGHWAY DEPARTMENT BALANCE SHEET JUNE 30 1947 ASSETS BUDGET FUND Current Cash in Banks 1065774852 Funds in State Treasury For Suspended Contracts 45755177 For Matching Federal Funds accrued prior to July 1 1945 17811803 For matching F A 194546 Program 282474831 For matching F A 194647 Program 1095153720 For matching Fed Funds for Surveys 41706711 For overallotted to be adjusted 100000 1483002242 U S Gov Earned Vouchers in Transit 101517297 Total 2650294391 Other Accounts Receivable 1903630 Advances 77000 1980630 Inventory Materials and Supplies 24221506 Undistributed Charges Undistributed 1027276 Undistributed Charges Sign Shop 2202626 Undistributed Charges State Forces 1656752 31088790 Reserve for Deferred Assets 31088790 SINKING FUND In Bank 10000 CAPITAL INVESTMENTS Assets summarized in comments 31297627854 PRIVATE TRUST OR AGENCY FUND In Bank Contractors Deposits 20980000V STATE HIGHWAY DEPARTMENT BALANCE SHEET JUNE 30 1947 FEDERAL FUNDS AUTHORIZED ESTIMATED REVENUE Federal Aid Regular 1945 25220376 Federal Aid Regular 1946 115066890 Federal Aid Regular 1947 552656200 Federal Aid Strategic Network 2685051 Federal Aid National Forests 11889995 Federal Aid Secondary 1945 22455208 Federal Aid Secondary 1946 167042241 Federal Aid Secondary 1947 430786600 Federal Aid Grade Crossing 120871564 Federal Aid National Recovery 472091 Federal Aid Work Program 96001772 Federal Aid Urban Highways 1946 162200800 Federal Aid Urban Highways 1947 162200800 217 1869549588218 STATE HIGHWAY DEPARTMENT BALANCE SHEET JUNE 30 1947 LIABILITIES COMMITMENTS RESERVES BUDGET FUND CONSTRUCTIONTO COMPLETE Scheduled Active ContractsAllot Bal Unexpended 100 State Fund Contracts 172207908 100 Post Road State Fund Contracts 32629784 State and Federal Fund Contracts 1200550834 Less Federal Participa tion Receivable 683490074 517060760 Suspended Contracts Scheduled 100 State Fund Contracts 43768683 State and Federal Fund Contracts 4369396 Less Federal Participa tion Receivable 2351902 2017494 45786177 Less Retained Percentage 31000 Unrecorded Commitments Scheduled State and Fed Fund Contracts Est 466958500 Less Estimated Fed Cash Participation 240705500 721898452 ALLOTMENTS UNEXPENDED FOR Special MaintenanceUnder Contract Special Maintenance Surveys 36022349 31469282 54433149 Less Fed Cash Partic Rec 54433149 45755177 226253000 67491631 APPROPRIATIONS UNALLOTED FOR Matching Fed Aid Construction Const Reg 8282197 Surveys 872136 Maint Hwy 12233391 C Line 1746472 Administration General Compensation Claims Equipment 36043894 9154333 13979863 2014455 248760 5128343 66569648219 STATE HIGHWAY DEPARTMENT BALANCE SHEET JUNE 30 1947 LIABILITIES COMMITMENTS RESERVES Continued RESERVES FOR Retained Percentage inactive contracts3 Machinery Replacement To be Lapsed Emergency Fund Matching F Aid Accrued Prior to 7145 Matching F Aid 194546 Program 282474831 Matching F Aid 194647 Program 1095153720 Matching F Aid for Survey prior to 31000 4839153 100000 5845576 17811803 7 145 41706711 1447962794 PURCHASE ORDERS Allotments Encumbered ACCOUNTS PAYABLE Encumbrances Unliquidated 74370097 6408 2650294391 SINKING FUND For Unpresented Co Hwg Ref Cert 10000 PRIVATE TRUST OR AGENCY FUND contra 20980000 INVESTED FUNDS contra 31297627854 FEDERAL FUNDS AUTHORIZED UNALLOTTED 1869549588220 STATE HIGHWAY DEPARTMENT SUMMARY FINANCIAL CONDITION The State Highway Department ended the fiscal year on June 30 1947 in excellent financial condition with cash and currently realizable assets of 2650294391 all State funds with which to liquidate every known obligation of the Department and provide for appropriations and reserves including State matching funds for all accrued and existing Federal programs as follows For completing construction active 721898452 For completing construction suspended contracts 45755177 Construction contracts let unrecorded Special maintenance under contract Special maintenance Appropriations unallotted for Federal Aid construction other construction and surveys administration and equipment Purchase orders and unliquidated encumbrances Reserves for Replacement machinery Emergency Retained percentage inactive contracts Funds to be lapsed Matching Federal Aid accrued prior to July 1 1945 incl sur veys 41706711 Matching Federal Aid 194546 Program Matching Federal Aid 194647 Progam Total 226253000 36022349 31469282 66569648 74363689 4839153 5845576 31000 100000 59518514 282474831 1095153720 2650294391 On June 30 1947 the Department also had a Sinking Fund of 10000 for paying an unpresented 1940 Highway County Refunding Certificate of Indebtedness and held 20980000 Contractors De posit Fund a private trust fund The Highway Department had on June 30 1947 invested assets Lands Buildings and Equipment 196651260 Roads and Bridges Const Cost To Date on Completed Constr 28742834603 To Date on Construction in Progress 2358141991 Total 31297627854 The investment in roads and bridges represents the amount which has been expended for construction since the beginning of the De partment and under construction on this date without provision for depreciation221 STATE HIGHWAY DEPARTMENT AVAILABLE INCOME The income of the Department for the year with comparison of 1946 follows YEAR ENDED JUNE 30 1947 1946 State Administration 80877391 69365474 Maintenance 498172889 577606666 Construction 1614472598 2016367764 Grantsinaid to Counties 481701303 481701303 Federal and W P A 646809776 245247077 Participation Other 3713820 2931040 Sales and Miscellaneous 6056713 3208597 3331804490 3396427921 State funds for construction of 1614472598 as above in cluded 1158102500 in accordance with Resolution of 1946 General Assembly for matching the Federal authorizations for regular sec ondary and urban highway construction OPERATING COST AND OUTLAY From the 3331804490 available income for the year 11575 46563 was expended for administration maintenance and grants inaid to counties and 1996325565 for surveys construction and equipment outlay less construction reimbursed by State Institu tions 3713820 a total of 3150158308 and 177932362 was added to cash reserves making the total cash reserves 25487 77094 at June 30 1947 This 2548777094 remaining cash reserves together with 101517297 U S Vouchers for reimbursement in transit making a total of 2650294391 represents the cash and currently realizable assets of the Department on June 30 1947 and which is available to liquidate all obligations and provide for appropriations and reserves as summarized in the first paragraph of this summary on page 1 The expenditures of 3153872128 in the year just closed are compared with those of the previous year in the statement following222 STATE HIGHWAY DEPARTMENT YEAR ENDED JUNE 30 1947 1946 BY ACTIVITY Administration 97362066 Maintenance 578483194 Surveys 66827361 Construction 1878278277 Equipment 51219927 Highway Refunding Certificates State Aid to Counties for Roads 481701303 72162551 707964330 64528544 605011887 51479559 150000 481701303 Toatls 3153872128 1982998174 BY OBJECT EXPENSE Personal Services 323689010 17472317 84131231 74927080 Travel Expense Supplies and Materials Repairs Payments to Contractors 178257858 Indemnities 9856499 Grants to Counties for Roads 481701303 Other 12488735 258148972 18194115 54124885 68219343 364764916 3397535 481701303 13277115 Total Exp Payments 1157546563 1261828184 OUTLAY 124747279 26837496 5601683 1326201 Payments to Contractors 1754610775 Equipment 51219927 Other 31982204 Less reimbursed by State Institutions 3713820 Personal Service Travel Expense Supplies and Materials Repairs 68112253 16381650 24389458 2874266 556913782 51479559 869022 Total Outlay Payments 1992611745 721019990 DEBIT Highway Refunding Certificates Totals Number of Employees on Payroll June 30 150000 3150158308 1982998174 1549 1572223 STATE HIGHWAY DEPARTMENT Of the increase in expenditures of 1170873954 over last year payments to contractors increased 1011190935 and other classes of expenditures increased 159683019 payments to contractors in the month of June 1947 reaching the 200000000 mark SUSPENDED CONTRACTS Elsewhere in this report are listed the suspended contracts with counties amounting to 2828400 idle allotments since 1943 These should be by arrangement with counties completed or closed out GENERAL The present organization of the Highway Department derives from the Act of 1943 approved March 15 1943 repealing Act of 1941 The Highway Department is under a Director and twelve State Highway Commissioners one Commissioner to be appointed for each of the ten Congressional Districts and two from the StateatLarge and a Treasurer The Director the Treasurer and the Commissioners are appointed by the Governor and confirmed by the Senate the Commissioners for a term of four years to be concurrent with that of the Governor and the Director and the Treasurer to serve at the pleasure of the Governor The Treasurer is the fiscal officer of the Department and is charged with the receipt and disbursement of all funds Bonds covering the Highway Director and the Treasurer of 100 00000 each were in force and also a primary commercial blanket bond on personnel covering fraud and dishonesty insurance Bank deposits are protected by U S Securities pledged by depository banks ADVANCES Advances outstanding included 72000 to three Commissioners of the Highway Department consisting of 24000 each made De cember 10 1946 as follows J J Bonhan Perm Selman Steve C Tate 24000 24000 24000m 224 STATE HIGHWAY DEPARTMENT The purpose of the advances was to defray expenses attending the meeting of Association of State Highway officials at Los An geles California December 1720 1946 approved by the Director The trips were made and after their return they were to submit expense accounts for reimbursements and take up the advances This was not done On March 21 1947 the Commissioners named above were succeeded in office by others appointed by the Governor and confirmed by the Senate These advances are outstanding subject to be reduced in amount by expense accounts when submitted Copies of correspondence regarding the advances are as follows CORRESPONDENCE Identical letters to June 4 1947 Mr Steve C Tate Tate Ga Mr J J Bonhan Savannah Ga Mr Penn Selman Summerville Ga Dear Sir The State Auditor has advised that all advances must be re funded before the close of the fiscal year According to our records you have a temporary travel advance outstanding in the amount of 24000 You are requested to clear this advance by June 23 1947 which is the date we will close our books for the year Very truly yours H E NICHOLS Treasurer225 STATE HIGHWAY DEPARTMENT July 8 1947 Mr H E Nichols Treasurer State Highway Department Atlanta Ga Dear Mr Nichols Recently I received a letter from you with reference to an ex pense account to offset the advance for the trip to Los Angeles to attend the American Association of State Highway Officials con ference Before leaving the Department I submitted an expense account to Mr Sims Garrett which I trust you will find there in the file I spoke to Mrs Cantrell about this matter recently while in the office since I did not find you that day If there is any further informa tion that I can give you please let me know With cordial good wishes I remain Sincerely yours signed STEVE C TATE Mr Steve C Tate Tate Ga Dear Mr Tate Receipt is acknowledged of your letter of July 8 with reference to your expense account covering your trip to Los Angeles We are unable to locate your expense account covering this trip and ask that you please submit a duplicate in order that the expense account may be placed before the proper authorities for approval With best regards I am Sincerely yours H E NICHOLS Treasurer226 STATE HIGHWAY DEPARTMENT Mr H E Nichols Treasurer State Highway Department Atlanta Ga Dear Mr Nichols This will acknowledge your letter of the 14th Cn my next trip to Atlanta I will drop by and clear this matter up with you With best wishes I am Sincerely yours STEVE C TATE Thus the matter stands at this date August 20 June 5 1947 Mr H E Nichols Treasurer State Highway Department Atlanta Ga Dear Sir I have your letter of the 4th stating that it appears on your records that I have an advance for travelling expenses of 24000 and that I should return same to the Highway Department I have no idea of returning 24000 to the Highway Department Before I agreed to take the trip for the Highway Board I insisted that the Governor authorize it and the Governor did authorize and approve the expenses The money was sent to me without any solici tation on my part and I spent a great deal more than the 24000 that was advanced me The matter was brought up at the Board before the trip was made and I declined at first to make the trip but was told that as many of the members as could go should and I was one of the last three members that agreed at the last minute to go The money was sent to me at Savannah and was to be applied to my expenses on the trip and as I have stated above it was only a portion of my expenses Yours very truly JOHN J BONHAN227 STATE HIGHWAY DEPARTMENT July 14 1947 Mr John J Bonhan Attorney at Law Fourth Floor Commercial Savannah Ga Bldg Dear Mr Bonhan We acknowledge your letter of June 5 with reference to tempo rary advance of 24000 issued to you in connection with your trip to Los Angeles The usual procedure to clear an advance of this nature would be for you to submit an expense account showing the amount of sub sistence incurred that is chargeable to the Highway Department The amount of the expense account after it has been approved for payment is then applied against the advance We have checked our records and are unable to locate any ex pense account submitted by you covering your expenses on this trip If you will submit an expense account we will be glad to place it before the proper authorities for approval In case an expense ac count has been previously submitted by you we regret it will be necessary to ask that a duplicate be sent to us as it has evidently oeen misplaced Very truly yours H E NICHOLS Treasurer Mr Penn Selman has not answered the letter of June 4th re questing the clearing of his advance ACCOUNTING The Highway Departments system of Accounting is adequate for recording classifying controlling and reporting purposes and the staff of the Accounting Department under the Treasurer and Chief Accounting Officer are generally accurate and well versed in their respective duties228 STATE HIGHWAY DEPARTMENT All receipts for the period under review were properly accounted for and expenditures were within the limits of budget approval and supported by proper voucher except the advances above noted Appreciation is expressed to Director John C Beasley and to former Director George T McDonald and to Treasurer H E Nichols and to former Treasurer Tom Wisdom and other officials and staff of the Highway Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year and for their diligence in following the approved budgets and for maintaining the excellent financial condition that is reflected by this report229 STATE HIGHWAY DEPARTMENT BALANCES IN BANKS JUNE 30 1947 BUDGET FUNDS AtlantaThe Bank of Atlanta Citizens Southern National Bank Regular Account Mitchell Street Office First National Bank Payroll Regular Transfer Fulton National Bank Regular 1 Proj ect Decatur Branch Peachtree Road Candler Building Trust Company of Georgia Regular Highway Planning Survey AlbanyCitizens Southern Bank AmericusBank of Commerce Citizens Bank of Ball GroundCitizens Bank BarnesvilleFirst National Bank BrunswickAmerican National Bank National Bank of Buena VistaBuena Vista Loan Savings BufordBuford Commercial Bank CairoCitizens Bank CantonEtowah Bank CarrolltonPeoples Bank West Ga Bank Trust CartersvilleFirst National Bank ChipleyFarmers Merchants Bank ClaxtonTippins Banking Co Inc ColumbusFirst National Bank of CorneliaCornelia Bank DaltonBank of Dalton DawsonBank of Terrell DublinFarmers Merchants Bank DudleyBank of Dudley DuluthBank of Duluth East PointEast Point Commercial EatontonFarmers Merchants EllijayBank of Ellijay GainesvilleCitizens Bank 2500000 31292623 10000000 4358243 4371234 02053273 83858584 6676323 10000000 30000000 20372684 56643978 147910 2500000 2500000 2500000 5000000 2500000 7500000 10000000 5000000 5000000 5000000 5000000 1000000 5000000 5000000 15000000 2000000 5000000 1000000 10000000 2500000 2500000 2500000 2500000 5000000 10000000 5000000 8500000230 STATE HIGHWAY DEPARTMENT BALANCES IN BANKS JUNE 30 1947 BUDGET FUNDS Continued GlennvilleCitizens Bank GriffinCommercial Bank Trust HawkinsvillePlanters Bank JasperJasper Banking Co LaGrangeCitizens Southern Bank LincolntonFarmers State Bank MadisonBank of Madison McDonoughFirst National Bank MetterMetter Banking Co MilledgevilleMilledgeville Banking Co MoultrieMoultrie National NashvilleCitizens Bank NewnanManufacturers National OcillaFirst State Bank QuitmanCitizens National Bank RinggoldBank of Ringgold RomeNational City Bank Rome Bank Trust SavannahCitizens Bank Trust Citizens Southern National Bank Savannah Bank Trust SpartaBank of Hancock Co SwainsboroCentral Bank SylvesterBank of Worth County ThomsonFirst National Bank WaycrossFirst National Bank WaynesboroBank of Waynesboro First National Bank West PointFirst National Bank WoodstockBank of Woodstock 45000000 5000000 5000000 15000000 5000000 2500000 5000000 5000000 2500000 5000000 2500000 2500000 7500000 2500000 2500000 2500000 40000000 2500000 5000000 25000000 35000000 2500000 2500000 1000000 10000000 10000000 2500000 5000000 10000000 2500000 Total in Banks 1065774852 State Treasury of Georgia Budget Funds for Construction for Withdrawal 1482902242 Funds to be AdjustedI 100000 1483002242 Sinking Fund Fulton National Bank Refunding Certificate Account Private Trust or Agency Funds First National Bank Contractors Deposits 10000 20980000232 STATE HIGHWAY DEPARTMENT SUMMARY OF CONSTRUCTION PARTICIPATION AND COST BEGINNING OF CONSTRUCTION TO JUNE 30 1947 PARTICIPATION CLOS ED PROJECTS STATE FEDERAL 2130359 81171470 432391448 123966738 145061514 169848193 173585600 26826945 309861461 165863559 166229965 172916178 572340028 721685959 444344883 198665167 413298314 568837412 207192880 416804505 480023414 479812576 386887684 184483299 112377035 242442721 313766540 642946761 533451758 COUNTY W P A 1919 1992 2130360 87282698 634296063 118218200 141492685 158702644 170785464 21966086 237362965 162658490 198726975 154858751 315215774 168595408 51485518 18825827 1736704 6608337 6204723 9898365 159527241 546864939 978740887 234563668 54023660 63649 1920 13789817 1921 175462698 1922 44436011 1923 23156309 1924 1925 30536895 61472770 1926 22627969 1927 295948395 1928 255474660 1929 720351695 1930 733048186 1931 1131646908 1932 1519909581 1933 686045430 1934 452334931 1935 437305746 1936 509310605 1937 to 63C FlnrlpH 219161484 63038 1095307780 63039 1141239538 63040 652578712 63041 63042 601517380 829081591 ii 63043 1154709403 ii 63044 919195797 ii 63045 489198745 ii 63046 413670264 ii 63047 IECTS L947 519065337 OPEI Jur ST PRO le 30 15147586629 2202292894 17349879523 8889214366 1606564475 4640836081 10495778841 4640836081 233 STATE HIGHWAY DEPARTMENT SUMMARY OF CONSTRUCTION PARTICIPATION AND COST BEGINNING OF CONSTRUCTION TO JUNE 30 1947 ALLOTMENT TOTAL TOTAL ENCUM BALANCE OTHER PARTICIPATION 4262711 EXPENDITURES BRANCES 4262711 TO COMPLETE 182243985 182243985 2133256 1244283465 1244283465 286620949 286620949 250000 309960508 309960508 4997442 364085174 364085174 1658082 407501916 407501916 254450 71675450 71675450 2045970 845218791 845218791 133466 584130175 584130175 8935112 1094243747 1094243747 7380882 1068203997 1068203997 11827553 2031030263 2031030263 9853199 2420044147 2420044147 2923049 1184798880 1184798880 669825925 669825925 852340764 852340764 3172610 1087928964 1087928964 72927 426427291 426427291 1512112285 1512112285 1627467675 1627467675 376706 1141912947 1141912947 988405064 988405064 1173092131 1173092131 3560918 1817512295 1817512295 2486249 2142865654 2142865654 3396171 1040925124 1040925124 1110640685 1110640685 492897 1053073641 28742834603 1053073641 28742834603 65197527 3713820 3812571189 2358141991 902593 1453526605 1453526605 68911347 32555405792 31100976594 902593 234 STATE HIGHWAY DEPARTMENT UNRECORDED COMMITMENTS JUNE 30 1947 FED AIDREGULAR F 32Ct2F136 F3972Ct2 F F F F F F F F F F F 77 93 205 208 228 431 494 2 3 4 2 4 5 7 495D 1 537 2 538 4 2602 1 F 2650 3 F 2685 2 F 2717 3 F 2720 5 FAP 2720C 1 F 2731 4 F 2737 4 F 2737 5 2 and BrooksLowndes Charlton TaylorUpson Effingham Terrell Greene Lowndes Irwin Quitman Richmond Gordon WPHF351 5 Ct 2 HartOconee WarrenJefferson Wheeler Appling HenryNewton HenryNewton Clarke Ct 2 Stewart Stewart Estimated Federal State Cost Funds Funds f 23900000 11950000 11950000 18800000 9400000 9400000 27000000 13500000 13500000 429400 214700 214700 2210000 1100000 1110000 24510000 12200000 12310000 10700000 5350000 5350000 8325000 4100000 4225000 8160000 4080000 4080000 6800000 3400000 3400000 17600000 8750000 8850000 13000000 9750000 3250000 2333200 1166600 1166600 4500000 2250000 2250000 23400000 11500000 11900000 14260000 7050000 7210000 11800000 5900000 5900000 2800000 1400000 1400000 2650000 1325000 1325000 23860000 11850000 12010000 STATE HIGHWAY DEPARTMENT UNRECORDED COMMITMENTS JUNE 30 1947 235 Estimated FED AIDSECONDARY Cost S 15 3 ThomasMitchell 5150000 S 17 4 Wayne 6350000 S 60 1 Ct 2 Ben Hill 3000000 S 85 1 JenkinsBurke 11960000 S 157 1 OglethMadison 7800000 S 182 1 Terrell 5970000 S 194 1 Tift 8895000 S 251 2 DeKalb 42500000 S 259 1 Bulloch 8500000 S 262 1 Sumter 8050000 S 525 3 Douglas 6300000 S 2610 1 Ct 2 Taylor 7170000 S 2610 2 Marion 27990000 S 2674 2 Polk 17320000 Federal State Funds Funds 2510000 2640000 3175000 3175000 1500000 1500000 5900000 6060000 3900000 3900000 2950000 3020000 4357500 4537500 21250000 21250000 4200000 4300000 4000000 4050000 3125000 3175000 3585000 3585000 13910000 14080000 8660000 8660000 GRADE CROSSING FAGMWPGM 180 A 1 off Haralson 10335100 10131300 203800 URBAN HIGHWAY U 492 2 Dougherty 42630300 21315400 21315400 Totals 466958500 240705500 226253000 236 STATE HIGHWAY DEPARTMENT STATE AID TO COUNTIES FOR ROADS Acts 1945 p 316 Amending Code 1933 Sec 921404 STATE AID GRANTS County Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill Berrien Bibb Bleckley Brantley Brooks Bryan Bulloch Burke Butts Calhoun Camden Candler Carroll Catoosa Charlton Chatham Chattahoochee Chattooga Cherokee Clarke Clay Clayton Clinch Cobb Coffee Colquitt Columbia Cook Coweta Crawford Crisp Dade Dawson Decatur DeKalb In Fiscal Jan 1 1924 to Year June 30 1947 3807469 57508443 2760969 41478298 2156295 34080861 2225120 29589360 1884071 35144651 2057360 31994745 2421762 33815645 3686104 57311799 2501648 30565146 3944811 55715288 2310844 39216613 1799886 26051092 2813509 42458778 3886535 58075154 2842390 49471218 6446557 69491174 7500000 72639021 1846278 32353053 2140625 34733837 2603040 44401097 2484441 28728302 5009745 69508171 1750000 19625353 3211399 42256758 2700132 43411395 1750000 27123879 2245399 29953942 4021623 43940609 1750000 25218406 1750000 28545280 1910187 31723926 4476664 60065918 3591778 54110951 3984139 53938426 4377421 63462302 2470922 37287241 1872087 29019500 3769062 56365808 2457403 41497956 3324161 38852765 1869015 29805417 2783397 36872057 4391862 55320322 4457307 44442529 237 STATE HIGHWAY DEPARTMENT STATE AID TO COUNTIES FOR ROADS Acts 1945 p 316 Amending Code 1933 Sec 921404 STATE AID GRANTS County Dodge Dooly Dougherty Douglas Early Echols Effingham Elbert Emanuel Evans Fannin Fayette Floyd Forsyth Franklin Fulton Gilmer Glascock Glynn Gordon Grady Greene Gwinnett Habersham Hall Hancock Haralson Harris Hart Heard Henry Houston Irwin Jackson Jasper Jeff Davis Jefferson Jenkins Johnson Jones Lamar Lanier Laurens In Fiscal Jan 1 1924 to Year June 30 1947 4219801 58082071 4234242 45636155 2310229 37999186 2161213 27096329 3165619 48445876 2631000 38853426 5107760 39233161 3301424 50992159 6096497 91985231 1809408 23784350 1988536 31626788 2380590 30057109 3424325 56415621 2361540 30474754 3090035 47911063 7500000 81869500 2757282 36147626 1750000 19929775 2479832 44484763 2650972 44327572 4575599 58822476 2989563 47256218 4625067 71463812 2812586 43516276 3759230 60971535 3104783 48268810 2952079 35953981 3725432 51871152 2866970 40910520 2661725 33234820 3224612 45427926 2694909 51402981 2258303 37590979 2910293 52251190 3759537 54077329 2507177 27920904 5786787 75478899 2252465 37771100 2319754 36902983 2732701 48088472 1750000 28924735 3106320 39670681 6465200 87381789 238 STATE HIGHWAY DEPARTMENT STATE AID TO COUNTIES FOR ROADS Acts 1945 p 316 Amending Code 1933 Sec 921404 STATE AID GRANTS County Lee Liberty Lincoln Long Lowndes Lumpkin Macon Madison Marion McDuffie Mclntosh Meriwether Miller Mitchell Monroe Montgomery Morgan Murray Muscogee Newton Oconee Oglethorpe Paulding Peach Pickens Pierce Pike Polk Pulaski Putnam Quitman Rabun Randolph Richmond Rockdale Schley Screven Seminole Spalding Stephens Stewart Sumter In Fiscal Jan 1 1924 to Year June 30 1947 2686920 29329389 3699010 46791223 2160904 30545229 1929236 34996565 4685902 72036085 2286878 41393766 4827238 59770998 2991407 50106817 2333273 34276916 2394723 32174790 1785749 30306885 4339322 63056930 1750000 27494991 4882544 70453117 3975843 60124553 2317910 32662606 3038724 41135157 2007585 34690437 2707813 45375513 3529098 46208426 1782062 32341794 2855604 40955108 3230142 43931777 1750000 23677834 2820575 41009176 2310843 31693519 1839825 28432979 2231880 38767115 1962112 38388903 2624855 45110550 1750000 26136634 2032166 37277418 2173809 33437261 3804396 50166678 1821391 22340959 1750000 24728641 6054713 51705911 1939375 21850378 2195009 32482211 2010965 24939760 2005127 45853930 3859089 59782644 239 Count Talbot Taliaferro Tattnall Taylor Telfair Terrell Thomas Tift Toombs Towns Treutlen Troup Turner Twiggs Union Upson Walker Walton Ware Warren STATE HIGHWAY DEPARTMENT STATE AID TO COUNTIES FOR ROADS Acts 1945 p 316 Amending Code 1933 Sec 921404 STATE AID GRANTS Washington Wayne Webster Wheeler White Whitfield Wilcox Wilkes Wilkinson Worth In Fiscal Jan 1 1924 to Year June 30 1947 3128441 48542109 1750000 22801371 3731577 60420820 3210478 47849698 4510461 62168379 2289950 37472685 5485065 75955708 2538210 40092563 3416337 48970899 1750000 27136838 2315452 30364718 3295279 54312801 2446649 34398648 2891857 41862603 1939683 35438604 2289336 40552509 3576415 47571454 3077437 47406052 4260973 67326931 2837166 39088161 6036276 63844530 3294972 54604320 1750000 25898996 2616252 44285996 1753795 29719007 2302855 32883246 3215702 42853259 2580918 43682492 2744376 43701739 4226560 59030314 481701303 6895863592 240 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Contractors Adams H Leon Alexander S J Inc Allen G W American Tel Tel Co Anderson W T Ansley Harriet P Appling Contractors Inc Attaway J G Const Co Barber Leo T Barber Leo T Dixie Const Co Barnett J A Beckham E M Const Co Betts Mrs J L Bibb Mfg Co Blount Geo C Son Bowe Wm F Co Bowen R A Bowen Christian and Bell Co Brown Dave L Brown Harry Brown E L Brown Geo W Bramlet J D Brantley W B Const Co Burke Eva Butler J T Byck Electric Co Brooks Const Co Brooks Mrs J R Cable W H Caddell Jackson Calloway T G Campbell Contracting Co Capes W J Carlton Contracting Carroll M J Contr Co Central Sand Asph Co Chapman Brock Childs Mary Lee Christian Bell Co Clark A R Claxton James Claxton J C ClaussenLawrence Const Co Cobb W L Inc Coffee Const Co 25684 60230732 202700 8280 7551418 270000 3668060 8652336 6710772 24099198 18660 8022451 137762 33984 12442940 5953659 21815823 8996067 2031505 21453046 22000 44775 24020 2155750 18130 31612 389300 23851396 14552 22000 19570685 31250 5755000 51700 38944307 15098962 28227493 204714 30515 3046625 46413 11640 42950 15522140 00765657 79210968241 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Contractors Continued Cone Nelms Cowan Minnie A Cowan Mrs W L Crane Jim Crawford W M Crummey Crummey Davis Frank Deadwyler A P Dixie Const Co Douglas Co Elec M Corp Dunn Cecil H Const Co Ellis Ethel G Executrix Eldridge George E Erwin A B Erwin Mrs J I Espy Paving Contr Co Eubanks J E Farmers Telephone Exch Florence W L Const Co Forston Daniel E Foster R G Co 600322 19080 42445 155670 64188 25035575 17641 54290 2462680 54383 25696812 43853 35000 16080 45888 34926890 51330 46070 49427448 116110 2370949 Franklin D B 203800 Franklin Sam 32460 63350 129042 GeorgiaAlabama Paving Co 12850709 Georgia Power Co Georgia Power Light Co Geer C W Jr Gibson J B Constr Co 16987755 Gober G F Gordy Schley 4907290 Graddy Mrs F J 64320 66350 Greer D A Greer Wright Contrs 3925584 Greer Wright Incorporated 5772384 Griffin Leo P Co 1M Hall J H Hammett J B Hardaway Contracting Co Hardman G W Harrell R B Harris J E Hewitt Contracting Co Hines E H Const Co Hobbs Mrs Juanita Hodges Robert Troy Holifleld Grier 26160 17670829 148600 183100 44325 118305 31473705 16950 7800 31400242 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Contractors Continued Holland A B Hollingsworth J W Hudsons E A Sons Interstate Contracting Co Irwin County Elec Mem Corp Ivey Const Co Jefferson County Elec Mem Corp Johnson Joe A Jordan J W KellyBradfleld Const Co Kelly Ada Kennedy J J Keys J R Kitchens R E Lamb T D Jr Lamar Co Elec Mem Corp Langston H L Ledbetter Johnson Contrs Lee Connie Lewis Mrs Fain C Little H P Logan Mrs J L Lokey Anderson Lokey Const Co Lyle C M Const Co MacDougald Const Co MacDougaldWarren Co Manley J D Const Co Marion Contracting Co Martin J E Mason Mrs R L Matthews W F Mayes Contracting Co Mayo D H McKinney Mrs G L McMath Hugh Const Co Metcalf H P Miller H A Ming Ernest J Mize L B Monaghan John Inc Moultrie A C Mutual Tel Co Nashville Bridge Co Newborn John H Newton Henry Co 1 30000 100335 32556566 10630623 84338 15115723 40088 8515 58845 1622819 15730 9373 15680 24547 17186980 105442 49680 17257365 118167 84282 3940000 59850 5453628 5217300 32421757 17681103 992720 4555391 10141038 21487 58096 116120 4440890 3294 2997 51436746 89240 60770 44670 17151 41754431 15160 32160 7015320 10000 17582201243 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Contractors Continued Co New Winder Lumber Nichols Contr Co Nichols Lillian N C St L RR Co North Ga Elec Mem Corp 5185404 8066363 48550 6927 18411 Ocmulgee Const Co 22847474 Oconee Naval Stores 90476 Pafford H M Jr 6156972 Palmer J W 62503 Parrish Mrs L D 194400 Payne V C 20200 Peterman M F 221140 Phillips Macon 41950 E M 19580 Const Co 36229302 Phipps Pittman Pollard Pollard Ramsey 142070 49350 84695 5010 33976 136977 30000 21327 Connie L A G W Ratchford R E Royle Elec Mem Corp Reater F W S C Rhodes C L Rowell H G Rowland J H Rozier Const Co 5177395 Rozier Mayes 324162 Satilla River Elec Mem Corp 29255 Scott Const Co 117654534 Seay Roy 697613 Shepherd W C Inc 115734250 Shinall Tate 6455480 Sims J H Slack Smith Smith Smith Smith Smith Smith Smith Smith Smith Smith 238970 Searcy B 4989391 H G 27934282 22291801 9283402 20425 51300 245709 E Jack R T Walter P S A A C C and C H Wheatley Velpoe 185192 J H 7230 s D 93640 M UIZZIZZSZI 5792 Snapping Shoal Elec Mem Corp 128451 Somers Const Co 3751514 Southeastern Engr Corp 3927159244 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Contractors Continued Southern Bell Tel Tel Co Southern Rwy Co Stepp Engr Co Strickler G L Stephens J A Stevens Mrs E P Sullivan P M Jr Sumter Co Elec Mem Corp Sutton D J Thomas W M Tidwell W J Jr 12536408 82793 1629918 2599452 11885070 30000 13055 15000 6262 63350 11200 Trammell L N Const Co Tyler R B Co Vickers H D Wainer Const Co Walden John 1985400 240385 88735 27977944 5000 57890 90290 142050 30420 9493222 243690 140990 101812 441826 47440 142077 31766967 84837 46060978 Wright R H Sons 4517532 Wyant W W 74960 Wynne J E Zeigler G D Zeigler R E Zeigler Wilbur Walton Elec Mem Corp Western Union Telegraph Co Westbrook J R Wheat R P Wheatley C H Wheeler T D White A L White W T Whitley Const Co Williams E C Wilkes Tel Exch Woodall M R Co Inc Wooten D L Wright Const Co 33022 78750 62707 Total 1722760952 Counties as Contractors Appling Bacon Brooks Chattooga Cherokee Clarke 1888118 227597 6732495 4988547 275118 1027500245 STATE HIGHWAY DEPARTMENT PAYMENTS TO CONTRACTORS YEAR ENDED JUNE 30 1947 Counties as Contractors Contd Clay Cobb Coweta Dawson DeKalb Dodge Dougherty 9878156 8858247 69308422 797040 3151625 127520 6349828 Douglas 3128922 Fannin 196530 Fulton 1626152 Gwinnett Harris Houston Jackson Macon Meriwether Mitchell Murray Muscogee Newton Polk Randolph JSchley Seminole Stephens Taylor Terrell Thomas Toombs Troup Turner Walton Wilkes Total County and W P A Randolph PR 358 D 6 Contractors Counties as Contractors Co WPA 4143973 2150299 5850419 18246495 451975 3282390 6029363 8448335 343283 358226 Pauldmg 2792183 Pickens 5873354 287312 20487 975704 9898123 90000 2402847 344595 3460151 51584 1887846 1364168 4054580 8717686 1722760952 210087195 20486 1932868633 210087195 20486nnnni247 STATE HOSPITAL AUTHORITYWM 248 STATE HOSPITAL AUTHORITY RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Administration Transfers Other Spending Units Sinking Fund 182766921 42831155 Total income receipts CASH BALANCES JULY 1st Budget Funds Sinking Fund 13709524 29957708 PAYMENTS EXPENSE Administration Personal Services Travel Supplies Communication Repairs and elevator maintenance Equipment Interest on bonds Interest on bonds Trustees fees Insurance 666000 1105 975 500 13719 2750 20415625 137975 Budget Funds Sinking Fund 35054175 5824629 1947 52500000 6175371 225598076 58675371 35054175 5824629 Total 269265308 99554175 673500 1115 961 300 1620035 21165 199250 272723 1221231 Total administration Bond Interest 21238649 OUTLAYS Lands Improvements 247855 NONCOST Bonds matured or called 206900000 CASH BALANCES JUNE 30th 4010280 12000000 83543895 Total 269265308 99554175 From Audit Report of W R Osborn Co Certified Public AccountantsSTATE HOSPITAL AUTHORITY BALANCE SHEET AS AT JUNE 30 1947 ASSETS 249 Current Assets Cash in BankRevolving Account Budget Funds Private Trust Funds Fixed Assets Land and Land Improvements Buildings Equipment 83543895 11160 1201313 415492538 90598 83555055 416784449 500339504 LIABILITIES Current Liabilities Employees Withholding Tax Deductions Surplus Available Fund 83543895 Invested in Land Improvements Buildings and Equipment 416784449 11160 500328344 500339504250 STATE HOSPITAL AUTHORITY August 15 1947 Hon B E Thrasher Jr State Hospital Authority State of Georgia Atlanta Ga Dear Sir We have made an audit of the records of the State Hospital Authority State of Georgia for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page The State Hospital Authority a body corporate and politic was duly created and is existing under the Act of the General Assembly of the State of Georgia approved February 1 1939 Our examination consisted of a verification of the asset and liability accounts at June 30 1947 and also a review and verification of the receipts and payments for the year then ended ASSETS Cash on deposit 83555055 was verified by certificate received from the depository and was as follows Fulton National Bank Atlanta Georgia Main Office Revolving Fund 83555055 Land land improvements buildings and equipment are stated at cost 416784449 LIABILITIES Prior to June 30 1947 the entire bond issue had been paid and we did not find a record of any liabilities at June 30 1947 except Employees Withholding Tax Deductions 11160 for the quarter ended June 30 1947 The Bond issue of September 1 1940 for 239000000 was paid in full on September 1 1946 The payments were as follows251 STATE HOSPITAL AUTHORITY Due 9141 Due 9142 Due 9143 Due 9144 Due 9145 Due 9146 Due 9147 Through 9168 4700000 4900000 5100000 5400000 5700000 5900000 6100000 Matured and Paid 9141 Matured and Paid 9142 Matured and Paid 9143 Matured and Paid 9144 Matured and Paid 9145 Matured and Paid 9146 Called and Paid 9146 201200000 Called and Paid 3146 The premiums paid on the called bonds amounted to 12250500 If these bonds had remained outstanding until maturities the in terest payments subsequent to the dates called would have been 105060000 or 92809500 in excess of the premiums paid Bonds numbered 1 through 147 and coupons matured and paid prior to September 1 1944 were cremated on October 15 1945 All other bonds and coupons were cremated on November 26 1946 A statement of Available Fund Surplus for the period under re view is shown in Exhibit B The balance at June 30 1947 was 83543895 Respectfully submitted W R OSBORN AND COMPANY CERTIFIED PUBLIC ACCOUNTANTS253 STATE DIRECTOR OF HOUSING 254 STATE DIRECTOR OF HOUSING RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses 1500000 Total income receipts 1500000 CASH BALANCES JULY 1st Budget Funds 813448 Total 1947 0 0 250000 250000 771475 2313448 1021475 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Equipment Miscellaneous Total expense payments CASH BALANCES JUNE 30th Budget Funds Total 1286429 470807 176964 196324 8821 5000 35867 35525 17563 12376 3953 1541973 771475 707656 313819 2313448 1021475255 STATE DIRECTOR OF HOUSING SUMMARY FINANCIAL CONDITION The State Director of Housing had a cash surplus of 313819 at the close of the fiscal year on June 30 1947 and reported no out standing accounts payable AVAILABLE INCOME For the operation of the office of the Director of Housing the State provided through budget allotments in the year ended June 30 1947 as provided by law 250000 OPERATING COSTS Expenditures in the period under review were 470807 for personal services 196324 for travel 5000 for supplies and 35525 for telephone telegraph and postage a total of 707656 of which 250000 was from allotment funds provided and 457656 from cash on hand The expenditure of 457656 from cash reduced the 771475 balance held at the beginning of the fiscal year on July 1 1946 to 313819 on June 30 1947 which represents surplus on this date available for expenditure in the next fiscal period subject to budget reapprovals 256 STATE DIRECTOR OF HOUSING COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared as follows YEAR ENDED JUNE 30th Personal Services 470807 Travel Expense Supplies Communication Services Publications Notices Miscellaneous Miscellaneous Equipment 1947 1946 1945 1 470807 1286429 440000 196324 176964 124220 5000 8821 35525 35867 20293 17563 12070 12376 3953 25000 12376 Total 707656 1541973 621583 Number of Employees June 30 GENERAL Hon George B Hamilton State Treasurer is also by authority of law State Director of Housing the office having been created by Legislative Act of 1943 Records were found in good condition all receipts were properly accounted for and expenditures were within the provisions of State law and limits of budget approvals257 SUPREME COURT258 SUPREME COURT RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustment Lapses Revenues Retained Earnings Total income receipts 9200000 2250000 163345 11613345 9200000 259512 9459512 NONINCOME State Revenue Collections Unfunded 2000 12500 CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment CASH BALANCES JUNE 30th 1363546 31500 Totals 13010391 PAYMENTS Budget Funds State Revenue Collections Unfunded 9707503 2342 47762 59014 14211 1000 209043 2936016 33500 2936016 33500 12416528 10702599 2032 71034 64420 29740 38404 5850 1000 111384 Total expense payments 10040875 11026463 1369065 21000 Totals 13010391 12416528V SUPREME COURT CURRENT BALANCE SHEET JUNE 30 1947 259 ASSETS CASH ASSETS Available Cash In Bank In State Treasury LIABILITIES 142939 1256416 1399355 CASH LIABILITIES None reported RESERVE For Federal Income Tax on hand State Revenue Collections to be imbursed into State Treasury SURPLUS For Future Operations Subject to Budget Approval 9290 21000 30290 1369065 1399355260 SUPREME COURT SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1947 there was a surplus of 1369065 in the accounts of the Supreme Court after providing the necessary reserves of 9290 for U S Withholding taxes to be remitted to the Federal Government and 21000 in reve nue collections to be transferred to the State Treasury REVENUE COLLECTIONS Court Costs are collected by the Clerk and imbursed into the State Treasury and in the year ended June 30 1947 amounted to 429000 which with 33500 collections held at the beginning of the fiscal year made a total of 462500 to be accounted for Of this 462500 revenue 441500 was transferred to the State Treas ury in the year and 21000 remained on hand June 30 1947 to be funded in the next fiscal period AVAILABLE INCOME State Appropriation for the Supreme Court for the year ended June 30 1947 was 9200000 which was supplemented by 259512 income from fees for admissions and certified records and exchange on checks making total income available with which to meet the years operating costs 9459512 OPERATING COSTS Expenditures in the period under review were 10702599 for salaries and 323864 for travel supplies communication services and other expense a total of 11026463 of which 9459512 was from income provided and 1566951 from cash on hand This expenditure of 1566951 from cash reduced the 2936016 balance on hand at the beginning of the fiscal period to 1369065 at June 30 1947 and this amount will be available for expenditure subject to budget approvals in the next fiscal year Cost payments of 11026463 in the year just closed compare with 10040875 for the previous fiscal year and 7956803 two years ago261 SUPREME COURT The Supreme Courts cost to the State for operations was in creased by provisions of the Constitution adopted August 13 1945 which increased the number of Justices of the Supreme Court from six to seven with salaries of each Justice increased from 700000 to 800000 per annum Senate Bill Number 219 approved February 1 1946 further increased operating costs by providing for seven law assistants with salaries of 400000 a year to replace six stenographers previously paid 300000 per annum In addition to the 400000 annual salary paid to the Clerk of the Court 258989 was paid to her in the period for fees for ad missions and certified records From these funds however the Clerk states that it was necessary for her to pay 88476 for personal services and supplies to perform the work required GENERAL The State Treasurer is disbursing officer for salaries of Judges and attaches of the Court for salaries fixed by law while the Clerk of the Court is disbursing officer for other expense payments and prior to the fiscal year ended June 30 1945 the operating accounts of the Court were included as a part of the report of the Treasury Department of the State Books and records were found in good condition all known re ceipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and pro visions of State law Appreciation is expressed to the Clerk of the Court and the Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year 263 COURT OF APPEALS204 COURT OF APPEALS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Revenues Retained Earnings Total income receipts NONINCOME State Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded 8400000 850000 356752 8400000 750000 343198 9606752 32500 653286 31500 9493198 34000 993482 64000 Totalg 10324038 10516680 PAYMENTS EXPENSE Personal Services Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous Total expense payments CASH BALANCES JUNE 30th Budget Funds State Revenue Collections Unfunded Totals 9005831 64226 50528 5275 6925 1500 132271 9266556 993482 64000 9570384 70539 49312 17450 14090 5850 1500 63788 1319 9794232 692448 30000 10324038 10516880265 COURT OF APPEALS CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash In Bank 141952 In State Tre Office isury 562106 In 28500 LIABILITIES 732558 CASH LIABILITIES Accounts Payable Edner Bennett June Salary George Richter June Salary W J Hammond June Salary Vulcan Paper Co BancroftWhitney Co Poote and Davies Company Atlanta Linen Service Co 20000 10000 13333 12068 1250 6000 325 RESERVES Federal Withholding TaxOn Hand 10110 State Revenue Collections to be imbursed into State Treasury 30000 62976 40110 SURPLUS For Future Operations Subject to Budget Approval 629472 732558266 COURT OF APPEALS SUMMARY FINANCIAL CONDITION The accounts of the Court of Appeals reflected a surplus of 629472 at the close of the fiscal year on June 30 1947 after pro viding the necessary reserves of 62976 to cover outstanding ac counts payable 10110 U S Withholding taxes to be remitted to the Federal Government and 30000 revenue collections to be trans ferred to the State Treasury REVENUE COLLECTIONS Court Costs are collected by the Clerk and imbursed into the State Treasury and in the period under review amounted to 348000 which with 64000 collections held at the beginning of the fiscal period made a total of 412000 to be accounted for Of this 412000 revenue 382000 was transferred to the State Treasury in the year and 30000 remained on hand June 30 1947 to be funded in the next fiscal period AVAILABLE INCOME State Appropriation for the Court of Appeals for the year ended June 30 1947 was 8400000 which was increased to 9150000 through budget balancing allotments of 750000 to meet expendi tures authorized by law and approved on budgets and this 9150000 was supplemented by income of 343198 from fees for admission to practice and for copying and certifying records making total income available with which to meet the years operating cost 9493198 OPERATING COSTS Expenditures in the period covered by this report were 957088 1 for salaries and 223848 for travel supplies communication services and other expense a total of 9794232 which exhausted the 94 93198 income provided and reduced the cash balance of 993482 held at the beginning of the fiscal year to 692448 on June 30 1947 After providing for liquidation of outstanding accounts payable the remaining cash balance will be available for expenditure in the next fiscal period subject to budget approvals Cost payments of 9794232 in the year just closed compare with 9266556 for the previous year and 8089504 two years ago267 COURT OF APPEALS The Constitution adopted August 13 1945 provided for an in crease in salaries of Judges of the Court of Appeals from 700000 to 800000 a year with salary payments further increased by pro visions of Act of the General Assembly approved January 31 1946 changing the status of six stenographers to six law assistants with salaries of 400000 per annum instead of 300000 as previously paid In addition to the 400000 annual salary paid to the Clerk of the Court he was paid 343198 in the period under review for fees for admissions and certified records However from these funds certain expense for typing supplies etc are borne by him which in the year just closed were 131703 for personal services 6633 for supplies 3967 for telephone telegraph and postage 2750 for printing and 840 for miscellaneous dues and exchange a total of 145893 GENERAL The State Treasurer is disbursing officer for salaries of Judges and attaches of the Court of Appeals for salaries fixed by law while the Clerk of the Court is disbursing officer for other expense pay ments and prior to the fiscal year ended June 30 1945 the operating accounts of the Court were included as a part of the report of the Treasury Department of the State Books and records were found in good condition all known re ceipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and pro visions of State Law Appreciation is expressed to the Clerk of the Court and the Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the vear 269 V SUPERIOR COURTS270 SUPERIOR COURTS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS a 21400000 Appropriation Budget Balancing Adjustments Lapses 35bOUuu Total income receipts 24950000 NONINCOME Public Trust Accounts Judges Retirement Fund 640L Land Title Guaranty Fund 27104 CASH BALANCES JULY 1st Budget Funds 1517024 Public Trust Accounts Judges Retirement Fund IVoaw Land Title Guaranty Fund 513491 Totals TW PAYMENTS EXPENSE Personal Services 4825140 Travel Total expense payments 25616384 CASH BALANCES JUNE 30th 850640 Budget Funds Public Trust Accounts Judges Retirement Fund lAl7Qc Land Title Guaranty Fund 1 27785900 Totals I 21400000 5274360 26674360 545509 30357 850640 778281 540595 29419742 25588025 954431 26542456 982544 1323790 570952 29419742271 SUPERIOR COURTS SUMMARY FINANCIAL CONDITION The Treasury Departments account for the Superior Courts of Georgia reflected a cash surplus of 982544 at the close of the fiscal year on June 30 1947 with no outstanding accounts payable or other liabilities reported AVAILABLE INCOME State Appropriations for the Superior Courts of the State for the year ended June 30 1947 was 21400000 which was increased to 26674360 by allotment of 5274360 from the State Emer gency Fund to meet expenditures approved on budgets and authorized by law OPERATING COSTS From the 26674360 income provided 24465913 was expended for salaries of Judges of the Superior Courts 1122112 for salaries and fees of SolicitorsGeneral and 954431 for Judges travel ex pense a total of 26542456 and 131904 remained on hand in creasing the 850640 cash balance held at the beginning of the fiscal year to 982544 on June 30 1947 This remaining cash balance represents the excess of funds which have been provided through budget allotments over obligations in curred and will be available for expenditure in the next fiscal period subject to budget approvals The State cost of operations of the Superior Courts in the year ended June 30 1947 amounting to 26542456 compares with 256 16384 for the previous year ended June 30 1946 and 21382976 two years ago Salaries of the forty Judges of the Superior Courts of the State were changed by provisions of the Constitution adopted August 13 1945 from 500000 to 600000 per annum and Resolution No 6 of the General Assembly approved February 8 1946 provided for reimbursement of travel expense of Superior Court Judges as set out in report of examination for the previous year ended June 30 1946272 SUPERIOR COURTS GENERAL Disbursements for the cost to the State of operating the Superior Courts are made by the State Treasury and prior to the year ended June 30 1945 were included as a part of the report of the Treasury Department Records were found in good condition all funds were properly accounted for and expenditures were within the limits of approved budgets and provisions of State law Appreciation is expressed to the Treasurer and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year 273 JUDICIAL COUNCIL274 JUDICIAL COUNCIL OF GEORGIA RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Total income receipts CASH BALANCES JULY 1st Budget Funds Totals 500000 500000 34343 534343 383973 383973 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Total expense payments CASH BALANCES JUNE 30th Budget Funds Totals 99450 19753 22845 8322 150370 383973 82500 22705 2137 1800 109142 274831 534343 383973275 JUDICIAL COUNCIL OF GEORGIA SUMMARY INTRODUCTION The Judicial Council of Georgia was created by Legislative Act of February 1945 and is composed of the Chief Justice of the Su preme Court the Chairmen of the Judiciary Committees of the Senate and House of Representatives a Justice of the Supreme Court a Judge of the Court of Appeals two Trial Court Judges five lawyers in active practice and three laymen the last twelve to be appointed by the Governor The duties of the Council are set out in Sections 5 and 6 of the Act and have been shown previously in report of examination for the period ended June 30 1945 AVAILABLE INCOME AND COST OF OPERATIONS Expenditures in the year ended June 30 1947 were 82500 for salary of Executive Secretary 22705 travel expense of members of the Council and 3937 for telephone telegraph postage and printing a total of 109142 which was paid from the 383973 cash balance on hand at the beginning of the fiscal year and required no further allotment of State Funds Cash balance of 274831 remaining at the close of the year on June 30 1947 will be available for expenditure in the next fiscal period subject to budget approvals GENERAL The State Treasurer is the disbursing officer of the Judicial Council and the accounts were found in good condition with all funds properly accounted for and expenditures within the limits of budget approvals and provisions of State lawm277 DEPARTMENT OF LABOR278 DEPARTMENT OF LABOR ADMINISTRATION RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2600000 Budget Balancing Adjustments Lapses 28082 Total income rei CASH BALANCES JULY 1st Budget Funds Total 46998 1947 2600000 1379831 ceipts 2571918 3979831 1340 2618916 3981171 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Insurance 2302000 3230500 285175 645120 5095 2838 24056 86130 1250 14900 1250 Total Expense Payments 2617576 3980738 CASH BALANCES JUNE 30th Budget Funds Total 1340 433 2618916 3981171279 DEPARTMENT OF LABOR SUMMARY DIVISION OF ADMINISTRATION AND FACTORY INSPECTION FINANCIAL CONDITION The Division of Administration and Factory Inspection of the Department of Labor ended the fiscal year June 30 1947 with a cash surplus of 433 and reported no outstanding accounts payable or other liabilities AVAILABLE INCOME State Appropriation for the operation of this Division of the Labor Department for the year ended June 30 1947 was 2600000 which was increased to 3979831 by transfer of 1379831 from the State Emergency Fund to meet expenditures approved on bud gets as provided by law OPERATING COSTS Expenditures for the Divisions operating costs in the year ended June 30 1947 were 3980738 which exhausted the 3979831 in come available and reduced the 1340 cash balance on hand at the beginning of the fiscal year to 433 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for operating costs the past three years are com pared in the statement following280 DEPARTMENT OF LABOR DIVISION OF ADMINISTRATION AND FACTORY INSPECTION YEAR ENDED JUNE 30th 1947 1946 1945 Personal Services 3230500 2302000 2291000 Travel Expense 645120 285175 437706 All Other Expense 105118 30401 34590 Total Expense 3980738 2617576 2763296 Number of Employees June 30th 11 7 8 GENERAL The Department of Labor consists of the Division of Administra tion and Factory Inspection and the Employment Security Agency the latter agency being reported under separate cover Commissioner of Labor Ben T Huiet is bonded in the amount of 500000 Books and records of the Division were found in good condition all known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the Commissioner and the staff of the Division for the cooperation and assistance given the State Auditors office during this examination and throughout the yearI 281 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY282 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Grants from U S Government 108477204 Transfers Other Spending Units 4315636 Total income receipts NONINCOME Public Trust Funds Contributions by Employers Interest from U S Treasury Private Trust Account State Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds Public Trust Funds Private Trust Account State Revenue Collections Unfunded 104161568 1221683106 152485240 1780374767 2857459 3619307 7632323855 1605084 1947 201793830 5174252 196619578 1315706966 166923051 3252568569 2409835 6497541 8145917060 28305992 2857459 Total 10895900218 13056374398 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Indemnities Equipment Miscellaneous 74068786 3780177 2923127 1992397 580671 3508960 733115 11203191 21950 10400 2051953 408607 152495442 8222041 5325773 2349177 666498 3853772 941030 13106709 35250 2829394 403018 101283334 190228104 Total expense payments NONCOST Public Trust Funds Unemployment Benefits 860575140 Private Trust Account 1807075675 CASH BALANCES JUNE 30th Budget Funds 6497541 Public Trust Funds 8145917061 Private Trust Account 28305992 Revenue Collections Unfunded 2857459 494489625 3253450550 12889015 9134057453 29187973 447624 Total 10895900218 13056374398E 283 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY FUND BALANCE SHEET JUNE 30 1947 ASSETS OPERATING FUND Cash Balance LIABILITIES RESERVE SURPLUS 13017842 Accounts Payable Reserve for Employees Bond Purchase Surplus for Operations Budget Fund PUBLIC TRUST FUNDS CONTRIBUTION AND BENEFIT FUND ASSETS 9715556 128827 3173459 13017842 In U S Treasury Cash in Banks and Funds in Transit Veterans Allowance Revolving Fund LIABILITIES 9114256205 14801248 5000000 9134057453 Unemployment Trust Funds for Georgia U S Treasury Custodian or Trustee of Contri bution Funds State of Georgia Trustee of Benefit Funds for Unemployed eligibles beneficiaries PRIVATE TRUST FUNDS VETERANS ALLOWANCE FUND Revolving ASSETS 9134075453 Accounts Receivable Due from Veterans Administration LIABILITIES Due U S Unemployment Trust Fund 5000000 Bank Overdraft 24316800 REVENUE ACCOUNT ASSETS 29316800 29316800 Accounts Receivable Due from Benefit Fund LIABILITIES Reserve for Funding to State Treasury 447624 447624284 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY SUMMARY FINANCIAL CONDITIONUNEMPLOYMENT TRUST FUND The Unemployment Trust Fund is created by a tax on employers for paying benefits to eligible unemployed and is treated as a Public Trust Fund administered by an Agency of the State Government although the contributions to Fund are transmitted to the U S Treasury Department The balance in this Trust Fund at the end of the fiscal year on June 30 1947 was 9134057453 of which 9114256205 is held by the U S Treasury Department 14801248 was on deposit in bank and in transit and 5000000 had been advanced as a revolving fund to the Veterans Allowance Fund This compares with 81459 17061 in the Fund at the end of the preceding fiscal year ended June 30 1946 the increase of 988140392 representing the excess of taxes or contributions over amount of benefit payments for the year as follows Contributions and Interest1482630017 Less Benefits paid 494489625 Net Increase 988140392 Overpayments from benefit funds at June 30 1947 totaled 13 48400 after taking into consideration 316780 refunds collected in the year ended June 30 1947 for benefit overpayments FINANCIAL CONDITIONBUDGET FUND There was a surplus of 3173459 in the Operating Fund of this Division of the Department of Labor at the end of the fiscal year on June 30 1947 after providing the necessary reserve of 9715556 to cover outstanding accounts payable and reserving 128827 em ployee funds for purchase of bonds The reserve of 128827 is the total of employees funds held on this date to be used for buying bonds for individual employees as the respective employees funds become sufficient to cover the bond purchase price285 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY PRIVATE TRUST FUNDS On June 30 1947 the Veterans Allowance Fund which is handled strictly as a private trust or agency fund for payments to veterans was due 29316800 from the U S Veterans Administration and offsetting liabilities consisted of 5000000 due the U S Unemploy ment Trust Fund for revolving fund advanced and 24316800 bank overdraft Overpayments to veterans at June 30 1947 totaled 17772183 with 5982417 having been collected from veterans in the year ended June 30 1947 for overpayments REVENUE COLLECTIONS Interest fines and penalties collected from employers in the year just closed amounted to 2301407 which with a balance of 28 57459 on hand at the beginning of the fiscal period made a total of 5158866 to be accounted for of which 4711242 was funded in the State Treasury as provided by law and 447624 remained on hand June 30 1947 to be transferred to the Treasury in the next fiscal period AVAILABLE INCOME FOR OPERATIONS The income for the operation of the Employment Security Agency of the Department of Labor is provided by U S Social Security Board grants and for the period under review amounted to 2017 93830 From this 201793830 income 1660210 was transferred to the State Personnel Board for the pro rata share of the cost of the Merit System Administration and 494042 to the Department of Revenue for expenses of collecting delinquent accounts of em ployers for unemployment benefits leaving net income available for the period 199619578 OPERATING COSTS From the 199619578 available income 193228104 was ex pended for the operating cost of the agency in the period under re view and 6391474 remained on hand increasing the 6479541 cash balance held at the beginning of the fiscal year to 12889015 on June 30 1947 and this amount will be available for expenditure286 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY in the next fiscal period subject to budget approvals after provid ing for liquidation of 9715556 in outstanding accounts payable COMPARISON OF OPERATING COSTS On November 16 1946 the State Department of Labor absorbed the U S Department of Labor for the State of Georgia resulting in an increased number of employees and increased operating costs over the previous fiscal period while in the 1946 fiscal year ex penditures showed a large increase due to expended activities of the Department particularly the activity in connection with veterans allowances Operating costs for the three past fiscal years are shown in the comparative statement following YEAR ENDED JUNE 30 1947 Personal Services 152495442 Travel Expense 8222041 Supplies and Materials 5325773 Communication Services 2349177 Heat Light Water 666498 Printing Publicity 3853772 Repairs Alterations 941030 Rents 16106709 Insurance and Bonding 35250 Equipment 2829394 Indemnities Miscellaneous 403018 Totals 193228104 Number of Employees at June 30th 878 1946 1945 74068786 37206630 3780177 1756062 2923127 1419609 1992397 1798461 580671 785410 3508960 1098861 733115 557803 14203191 11857009 21950 20983 2051953 704153 10400 28095 408607 173193 104283334 57406269 501 200287 DEPARTMENT OF LABOR EMPLOYMENT SECURITY AGENCY GENERAL The Department of Labor consists of the Employment Security Agency and the Division of Administration and Factory Inspection the latter division being reported under separate cover The Chief Accountant Fiscal Accountant and Cashier are each bonded in the amount of 500000 and field deputies and clerks for 200000 each Delinquent accounts are certified and collections handled by the Department of Revenue the amount of such accounts collected in the year ended June 30 1947 being 12897919 It is recommended that control records be set up in the benefit payments division for daily cash collections on overpayments and a detail of all such collections should be kept showing funds de livered to the Cashiers office for deposit On February 14 1947 L J Morris was paid 4500 to replace broken sash cords in seventeen windows at 86V2 Luckie Street N W G S E S Administrative Office The lease on this property provides that the owners shall pay for general repairs and upkeep of property and the above payment of 4500 should therefore be refunded or deducted from payment of rent on this property Books and records of the Employment Security Agency are well kept all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher except as above noted Appreciation is expressed to the officials and staff of the Agency for the cooperation and assistance given the State Auditors office during this examination and throughout the year289 DEPARTMENT OF LAW290 DEPARTMENT OF LAW RECEIPTS 1946 CASH BALANCES JULY 1st Budget Funds Total PAYMENTS 409740 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 10000000 10000000 Budget Balancing Adjustments Lapses 2996067 6373369 Transfers Other Spending Units 213750 508750 Total income receipts 13209817 16882119 225162 13619557 17107281 EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous CASH BALANCES JUNE 30th Budget Funds Total 12037050 364389 92857 201212 524578 7773 1200 760 132616 31960 Total expense payments 13394395 225162 14982497 736487 80265 226402 287758 41482 400 1250 104708 5000 16466249 641032 13619557 17107281291 DEPARTMENT OF LAW SUMMARY FINANCIAL CONDITION The Department of Law ended the fiscal year on June 30 1947 with a cash surplus of 641032 available for operations subject to budget approvals and reported no outstanding accounts payable AVAILABLE INCOME State Appropriation to the Department for the year ended June 30 1947 was 10000000 which was increased to 16373369 by transfer of 6373369 from the Emergency Fund to meet expendi tures approved on budgets as provided by law Of the 16373369 allotted in the period 12325620 was for the regular operations of the Department and 4047749 for expense of freight rate case in the U S Supreme Court Additional income of the Department was 508750 in transfers from the Department of Revenue and the Regents of the University System making total income available with which to meet the years operating cost of 16882119 OPERATING COSTS From the 16882119 income provided 16466249 was expended for the Departments operating costs for the year of which 103 67524 was for regular operations and 6098725 was for special cases and 415870 remained on hand increasing the 225162 cash balance held at the beginning of the fiscal period on July 1 1946 to 641032 and this amount will be available for expendi ture in the next fiscal year subject to budget reapprovals Included in the Departments expense for the year are the fol lowing Special Activity costs Turman vs Duckworth Case 500000 Cook vs Fortson Case 500000 Talmadge vs Thompson Case K K K Case Freight Rate Case 83861 3303144 6098725 COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following292 DEPARTMENT OF LAW YEAR ENDED JUNE 30 1947 1946 1945 BY ACTIVITY General Operations 10367524 9337553 8099660 Freight Rate Case 3303144 2884068 772494 Cook vs Fortson Case 500000 Talmadge vs Thompson Case 1711720 K K K Case 83861 Turman vs Duckworth Case 500000 Revenue Cases 500000 200000 Sampler vs Kendrick and Parks Dept Case 100000 King vs Chapman Case 572774 Totals 16466249 13394395 9072154 BY OBJECT Personal Services 14982497 12037050 8446937 Travel Expense 736487 364389 196073 Supplies 80265 92857 64155 Communication Services 226402 201212 143743 Printing Publications 287758 524578 96092 Repairs 41482 7773 8599 Rents 400 1200 Miscellaneous 5000 31960 18059 Insurance and Bonding 1250 760 1250 Equipment 104708 132616 97246 Totals 16466249 13394395 9072154 Number of Employees at June 30th 28 30 Legislative Act approved March 25 1947 increased the salary of the AttorneyGeneral from 600000 to 750000 GENERAL The Cashier of the Department is bonded in the amount of 500000 Books and records of the office are well kept all receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the AttorneyGeneral and the staff of the Department of Law for the cooperation and assistance given the State Auditors office during this examination and throughout the year293 STATE LIBRARY294 STATE LIBRARY RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 2700000 Budget Balancing Adjustments 1011756 Total income receipts 2700000 128875 1688244 2828875 CASH BALANCES JULY 1st Budget Funds Total 264582 53856 1952826 2882731 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Insurance 818226 12500 986112 13683 32469 27384 29810 8290 699328 1750 31410 1000 500 Total Expense payments 882833 1779629 OUTLAYS Equipment 1016137 344206 CASH BALANCES JUNE 30th Budget Funds Total 53856 758896 1952826 2882731295 STATE LIBRARY SUMMARY FINANCIAL CONDITION The State Library ended the fiscal year on June 30 1947 with a surplus of 2818 after providing the necessary reserve of 756078 to cover outstanding accounts payable REVENUE COLLECTIONS Revenue collections made by this Agency as authorized by law for the fiscal year ended June 30 1947 were 562400 Notary Public Commissioning fees 46100 Notary Public Certificate fees and 140825 from sales of Acts Journals Court Reports etc making a total of 749325 all of which was paid into the State Treasury in the period under review Act approved March 27 1947 repeals the power of the State Librarian to commission Notaries Public for the StateatLarge AVAILABLE INCOME State Appropriation funds allotted through budget approvals for operations of the Library in the year ended June 30 1947 totaled 2828875 of which 1116865 was for general operating expense 299679 for books and 1412331 for publishing court reports OPERATING COSTS From the 2828875 income provided 2123835 was expended by the Library in the period under review and 705040 remained on hand increasing the 53856 cash balance held at the beginning of the fiscal year to 758896 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following 296 STATE LIBRARY YEAR ENDED JUNE 30 1947 1946 1945 Personal Services 986112 818226 766331 Supplies Postage and other Expense 128811 133862 81193 Publishing Court Reports 691078 732435 749035 Books for Library 317834 214447 299019 Totals 2123835 1898970 1895578 Number of Employees at June 30th 4 5 6 Legislative Act approved March 27 1947 fixed the salary of the State Librarian at 400000 per year GENERAL The State Librarian is bonded in the amount of 200000 Books and records of the State Library were found in good con dition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the State Librarian and her staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year 297 DEPARTMENT OF MILITARY298 STATE MILITARY DEPARTMENT RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 4800000 Budget Balancing Adjustments Lapses 2328171 Revenues Retained Donations Earnings Protection 240000 Transfers Other Spending Units 25000 Total income receipts 7343171 1947 4800000 4888821 1888417 230322 11807560 NONINCOME Private Trust Accounts 2168421 CASH BALANCES JULY 1st Budget Funds Budget Funds Reserves for Organizations PAYMENTS 273774 3889355 162197 3508295 Total 11506300 17646473 EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Rents for National Guard Units Insurance Equipment Miscellaneous 5137232 220123 625059 188201 387553 5930 99478 325 689060 10000 442216 30631 5868383 322728 529829 221935 383586 2550 453949 1457695 108274 388692 82192 Total expense payments 7835808 9819813 CASH BALANCES JUNE 30th Budget Funds Budget Funds Reserve for Organizations Private Trust Accounts 162197 3508295 2555639 3102600 2168421 Total 11506300 17646473299 ASSETS STATE MILITARY DEPARTMENT CURRENT BALANCE SHEET JUNE 30 1947 Cash in Banks 7826660 RESERVES AND SURPLUS RESERVES For Organization Funds For Construction Funds 128th Observ Sqd For Private Trust Co Funds Cash Surplus for Operations 3102600 1888417 2168421 7159438 667222 7826660300 STATE MILITARY DEPARTMENT SUMMARY FINANCIAL CONDITION The State Military Department ended the fiscal year on June 30 1947 with a surplus of 667222 available for operations after providing reserves of 3102600 for National Guard Organizations funds and 1888417 for construction funds of the 128th Observation Squadron and held 2168421 in private trust funds for National Guard Units on this date AVAILABLE INCOME State Appropriation for the Departments operations for the year was 4800000 to which was added 4888821 from the State Emergency Fund to meet expenditures given budget approval as provided by law and this allotment was supplemented by 2118739 income from rents and donations making total funds made available to the Department with which to meet the years operating costs 11807560 OPERATING COSTS From the 11807560 available income 9819813 was expended for the Military Departments operating cost for the year and 1987747 remained on hand increasing the 3670492 cash balance held at the beginning of the fiscal period to 5658239 on June 30 1947 Of this 5658239 remaining cash balance 3102600 is reserved for National Guard Organization Fund 1888417 for 128th Obser vation Squadron construction and 667222 will be available for regular operating expenses of the Department in the next fiscal year subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for the operating cost of the Department for the past three years are compared as followsSTATE MILITARY DEPARTMENT 301 YEAR ENDED JUNE 30 BY ACTIVITY 1947 Office and Administration 4295710 State Armory 1031453 Warm Springs Guard 399667 Natl Guard Organizations Natl Guard Allowances 1457695 Camp Toccoa Caretaking 2216809 Indemnities Selective Serv Bldg Rep 418479 9819813 BY OBJECT Personal Service 5868383 Travel Expense 322728 Supplies 529829 Communication Service 221935 Heat Lights Water 383586 Printing 2550 Repairs 453949 Rents Rents Natl Guard Org 1457695 InsuranceBonding 108274 Indemnities Equipment 388692 Miscellaneous 82192 9819813 Number of Employees at June 30 30 1946 3023210 1030820 360000 20000 689060 2712718 7835808 7835808 1945 2268317 1291007 137667 301360 1554139 250000 5802490 5137232 3887675 220123 80193 625059 526965 188201 181048 387553 317351 5930 15875 99478 27764 325 689060 301360 10000 5750 250000 442216 105915 30631 102594 5802490 26 24 In the year just closed there was an increase of 1984005 in the Departments operating cost of which 1272500 was in administra tive expense 768635 in National Guard Organization rents 418479 for repairs of Selective Service Building and 20300 in other expense with the caretaking of Camp Toccoa showing a reduction of 495909 This additional cost represents an in crease of 731151 in salaries and wages 768635 in National Guard Organization rents and 484219 in other costs302 STATE MILITARY DEPARTMENT Included in payments for personal services for the year are al lowances paid to the following officers under authority of Legisla tive Act approved March 6 1945 shown below together with re spective salaries S Marvin GriffinAdjutant General Salary 7146 to 31947 332383 Rent Allowance 103600 Subsistence Allowance 36260 Alpha A Fowler JrAdj General Salary 32247 to 63047 Rent Allowance Subsistence Allowance 472243 128333 40000 14000 182333 P J MurrayAsst Adj General Salary for year 360000 Rent Allowance 84000 Subsistence Allowance 50400 494400 Porter A JohnsonAide to Adj Gen Salary for year 206400 Allowance for Commutation 72800 279200 Under authority of Code Section 861002 and Executive Order dated January 5 1947 signed by Governor as CommanderinChief 22465 was expended for uniforms for the following officers S Marvin Griffin Adjutant General 5110 Alpha A Fowler Jr Adjutant General 12380 Porter A Johnson Aide to Adj General 4975 22465303 STATE MILITARY DEPARTMENT NATIONAL GUARD ORGANIZATION RESERVE FUND The National Guard Organization Reserve Fund in which there was a balance of 3102600 on June 30 1947 represents deposits by and for the units which were taken into the U S Military Service and is reserved for expenditure under budget control upon the re turn to Georgia and reorganization of the National Guard 128TH OBSERVATION SQUADRON CONSTRUCTION FUND This is a special fund received from donations by the City of Atlanta and Fulton County of 1500000 each for aeronautic con struction in 1941 less expenditures of 1111583 made to October 16 1942 These funds were for development of an air field in Fulton County which was taken over by the U S Army with no activity in the fund since the beginning of the war This fund has not been previously reported and the balance of 1888417 held at June 30 1947 is shown as income of the current period PRIVATE TRUST FUNDS Private Trust Fund held by the Department June 30 1947 amounted to 2168421 and represents funds belonging to the various National Guard Companies GENERAL Alpha A Fowler Jr succeeded S Marvin Griffin as Adjutant General of the State on March 19 1947 Bond of the Adjutant General is in the amount of 2500000 the Custodian of Camp Toccoa is bonded for 1000000 and the U S Property and Disbursing Officer for 500000 All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Books and records of the Department were found in good con dition and the Adjutant General and staff of the Military Depart ment were cooperative during the examination and throughout the year 304 STATE MILITARY DEPARTMENT NATIONAL GUARD ORGANIZATION RESERVE FUND YEAR ENDED JUNE 30 1947 Balance NAME 7146 101 SEPARATE BATTALION Medical Dept Det 990 118 FIELD ARTILLERY SUCCEEDED BY 118 FIELD ART BN 230 ART BN Headquarters 60000 Reg Hq Battery 00 Band 00 Hq Bat C T 1st Bn 00 Battery B 00 Battery D 00 Battery F 00 Hq Bat C T 2nd Bn 00 Battery A 00 Battery C 00 Battery E 00 Medical Dept Det 00 179 SUCCEEDED BY 945 FIELD ARTILLERY Regimental Hdqrs 145627 Regimental Hdqrs Batt 24750 Band 19453 Hdqrs Battery 1 Bn 35100 Service Battery 2nd Bn 11700 AntiTank Batt 1st Bn 27900 Battery A 29700 Battery B 29700 Battery C 36263 Hdqrs Battery 2nd Bn 35100 Service Battery 2nd Bn 11700 AntiTank Battery 2nd Bn 27900 Battery D 39388 Battery E 49772 Battery F 32597 Medical Dept Det 26730 Deposits By Orgs With drawals Balance 63047 1980 00 2970 00 00 60000 15660 15660 00 5040 5040 00 9360 9360 00 14400 14400 00 14400 14400 00 14400 14400 00 9360 9360 00 14400 14400 00 14400 14400 00 14400 14400 00 4860 4860 00 00 00 145627 00 00 24750 00 00 19453 00 00 35100 00 00 11700 00 00 27900 00 00 29700 00 00 29700 00 00 36263 00 00 35100 00 00 11700 00 00 27900 00 00 39388 00 00 49772 00 00 32597 00 00 26730 305 STATE MILITARY DEPARTMENT NATIONAL GUARD ORGANIZATION RESERVE FUND YEAR ENDED JUNE 30 1947 NAME DIVISION UNITS Hdqrs 30th Div1i Hdqrs Det 30th Div Hdqrs Det S P Troops 30th Medical Det 30th Div Hdqrs Co 30th Div Military Police 30th Div Hdqrs Co 59th Inf Brig Hdqrs Batt 55th F A Brig Div Hdqrs Plat Hq Co 105th Q M Co H 105 Med Reg Hq Co 74th F A Brigade Co A 193rd Tank Bn State Detachment 128th Observation Squad Balance Deposits With Balance 7146 By Orgs drawals 63047 50000 312000 312000 50000 6750 00 00 6750 9442 00 00 9442 13832 00 00 13832 25650 00 00 25650 86922 00 00 86922 18900 00 00 18900 00 8820 8820 00 3600 00 00 3600 58030 00 00 58030 39663 00 00 39663 38700 00 00 38700 4860 00 00 4860 50400 00 50400 00 STATE ARMORY FUND For 121st Div H Q For 48th Div H Q 541895 406820 218300 730415 214 COAST ARTILLERY Regimental Hdqrs Hdqrs Battery Band H Q Battery C T I Bn Battery A Battery B Battery C Battery D Hdqrs Batt C T 2nd Bn Battery E Battery F Battery G Battery H Medical Dept Detach 75000 29700 12600 18450 77850 77843 50850 50850 15750 49950 52200 52200 52200 17880 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 75000 29700 12600 18450 77850 77843 50850 50850 15750 49950 52200 52200 52200 17880306 STATE MILITARY DEPARTMENT NATIONAL GUARD ORGANIZATION RESERVE FUND YEAR ENDED JUNE 30 1947 NAME Balance 7146 121st INFANTRY Regimental Hdqrs 120000 Regimental Hdqrs Co 60750 AntiTank Co 21600 Band 13500 Service Co 49410 Hdqrs Det 1st Bn 26925 Company A 46440 Company B 46440 Company C 127341 Company D 66768 Hdqrs Det 2nd Bn 6300 Company E 46440 Company F 46440 Company G 122069 Company H 44280 Hdqrs Det 2nd Bn 8100 Company I 72123 Company K 47520 Company L 69660 Company M 67768 Medical Dept Det 30784 101 SEPARATE BATTALION C A C Headquarters 37500 Hdqrs Battery 18900 Battery A 00 Battery B 29250 Battery C 24600 Battery D 29250 Med Det 128th O B Squad 1800 3508295 Deposits With Balance By Orgs drawals 63047 180000 180000 120000 00 00 60750 00 00 21600 00 00 13500 00 00 49410 00 26925 00 00 46440 00 00 00 46440 00 127341 00 00 00 66768 00 6300 00 00 46440 00 00 46440 00 00 122069 00 00 44280 00 00 8100 00 00 00 72123 00 00 47520 00 69660 00 00 00 67768 00 00 30784 00 00 37500 00 00 18900 11700 11700 00 00 00 29250 00 00 24600 00 00 29250 00 1800 00 1052000 1457695 3102600307 STATE MILITARY DEPARTMENT ANALYSIS OF CASH BALANCE JUNE 30 1947 OPERATING ACCOUNT Fulton National Bank Less Outstanding Checks 890225 No 18048 18110 18142 18143 18144 18152 18153 18155 18156 18158 18159 Amount 10 18810 2000 24730 18810 5800 5000 4920 5000 747 59200 No 18161 18165 18166 18167 18168 18169 18170 18171 18172 18173 Amount 500 26540 1200 100 5956 1000 114 3373 3693 35000 223003 Total Balance Operating Account 667222 NATIONAL GUARD ORGANIZATION FUND Fulton National Bank Less Outstanding Checks No Amount No Amount 143 8100 153 26925 147 7500 154 15000 148 7500 3167625 65025 128th OBSERVATION SQUADRON CONSTRUCTION FUND Citz and Sou Natl Bk Mitchell Street 3102600 1888417 PRIVATE TRUST FUNDS Fulton National Bank Total Cash Balance 7826660 2168421309 DEPARTMENT OF MILITARY STATE DEFENSE CORPS310 STATE MILITARY DEPARTMENT STATE DEFENSE CORPS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 42000000 42000000 Budget Balancing Adjustment Lapses 19500000 24500000 Revenues Retained Earnings Protection Services 53855 41162 Total income receipts CASH BALANCES JULY 1st Budget Funds Total PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Watei Publications Repairs Rents Insurance Indemnities Miscellaneous OUTLAY Equipment CASH BALANCES JUNE 30th Budget Funds Total 22553855 17541162 3156814 13067141 4181418 953950 687116 68187 428044 767302 393483 44800 614540 304505 1260771 2939412 2939412 25710669 20480574 12416952 3800418 265905 465562 77013 762617 687336 425023 43400 46075 Total Expense Payments 21510486 18990301 83453 1406820 25710669 20480574 From Audit Report by W R Osborn Co Certified Public Accountants311 STATE MILITARY DEPARTMENT STATE DEFENSE CORPS September 26 1947 Honorable B E Thrasher Jr State Defense Corps State of Georgia Atlanta Georgia Sir We have made an examination of the books of account of the State Defense Corps State of Georgia for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page Our examination consisted of verification of the receipts and pay ments as hereinafter described for the period under review In exhibit A we present a statement of receipts and payments for the year under review in comparison with the year ended June 30 1946 Of the 42000000 appropriation 24500000 lapsed and 17500000 was drawn by the custodian during the period under re view These amounts were verified by inspection of the books in the office of the State Treasurer Revenue retained in the amount of 41162 represents proceeds from the sale of outlay etc and is included as shown by the books without direct verification Pay ments for the period under review for expense and outlay amounted to 19073754 and were verified by comparison of paid checks with cash book entries and the vouchers therefor with supporting data were inspected An analysis of payments for expense in the amount of 189 90301 is shown in Schedule No 1 There were no refunds recorded from the City of Atlanta and the City of Savannah as shown in prior years An analysis of personal services 12416952 and travel expenses 3800418 as prepared by an employee of the State Auditors office is included as Schedule No 2 without a detailed verification by us312 MILITARY DEPARTMENT STATE DEFENSE CORPS Payments for outlay in the amount of 83453 are detailed in Schedule No 3 An analysis of payments by departments for the period under review is presented in Schedule No 4 This information was com piled from the cash book by the notations thereon but the details of the allocations of the expense items were not verified by us Cash balances as at June 30 1947 in the amount of 1386820 are detailed in Schedule No 5 Cash on demand deposit was verified by direct communication with the Trust Company of Georgia At lanta Georgia the depository Cash on hand in the State Treasurers office 20000 was verified by count Respectively submitted W R OSBORN AND COMPANY CERTIFIED PUBLIC ACCOUNTANTSSTATE MILITARY DEPARTMENT STATE DEFENSE CORPS ANALYSIS OF PAYMENTS BY DEPARTMENTS FOR THE YEAR ENDED JUNE 30 1947 313 CLASSIFICATION Georgia Citizens Council Personal Services 3242278 Travel Expenses 512036 Supplies 120091 Communications 229531 Heat Light and Power 00 Publications and Printing 639992 Repairs and Alterations 64924 Rents 366550 Miscellaneous 28583 Insurance and Bonding 00 Total Expense 5203985 OUTLAY Equipment 46871 Payment for Revenue Retained 00 46871 Total 5250856 Georgia State Guards 7245550 2661307 143054 198853 77013 122625 622412 58473 17492 43400 29857 1250 Surplus Property Division 1929124 627075 2760 37178 00 00 00 00 00 00 Total 12416952 3800418 265905 465562 77013 762617 687336 425023 46075 43400 11190179 2596137 18990301 5475 00 82203 1250 31107 5475 83453 11221286 2601612 19073754315 MILK CONTROL BOARD316 MILK CONTROL BOARD RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriations 4600000 4600000 Budget Balancing Adjustments Lapses 640768 1126327 Total income receipts 5240768 3473673 NONINCOME State Revenue Collections Unfunded 797 54357 CASH BALANCES JULY 1st Budget Funds 47847 1467063 State Revenue Collections Unfunded 372210 371413 Total 5660028 5366506 PAYMENTS EXPENSE Personal Services 2566984 3005034 Travel 950486 995193 Supplies Materials 21825 36840 Communication 148537 205721 Publications 76833 612478 Repairs 1250 Rents 33000 32250 Insurance 6000 6560 Equipment 16337 Miscellaneous 300 300 Total expense payments 3821552 4894376 CASH BALANCES JUNE 30th Budget Funds 1467063 46360 State Revenue Collections Unfunded 371413 425770 Total 5660028 5366506317 MILK CONTROL BOARD CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Bank Revenue Collection Account Budget Funds 38360 Petty Cash 8000 Total Assets LIABILITIES RESERVES SURPLUS LIABILITIES None reported RESERVE For fees to be funded into State Treasury SURPLUS JUNE 30 1947 For Operations Subject to Budget Approvals 425770 46360 472130 425770 46360 472130318 MILK CONTROL BOARD SUMMARY FINANCIAL CONDITION The Milk Control Board ended the fiscal year on June 30 1947 with a surplus of 46360 and reported no outstanding accounts payable or other liabilities REVENUE COLLECTIONS In the year ended June 30 1947 the Board collected from li censes and fees levied against Milk Producers Milk Distributors Milk ProducersDistributors and Milk Stores as provided by law 5714009 which with 371413 revenue funds on hand at the be ginning of the period made a total of 6085422 to be accounted for of which 5659652 was transferred to the State Treasury and 425770 remained on hand June 30 1947 to be paid into the Treas ury in the next fiscal year AVAILABLE INCOME State Appropriation for the operation of the Milk Control Board for the year ended June 30 1947 was 46000 However expendi tures were held below the amount of the appropriation plus cash on hand and 1126327 was lapsed to the State General Fund as pro vided by law leaving net allotment for the year 3473673 OPERATING COSTS Expenditures by the Board for the years operations were 48 94376 which exhausted the 3473673 available income and re duced the 1467063 cash balance held at the beginning of the year to 46360 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following m319 MILK CONTROL BOARD YEAR ENDED JUNE 30 1947 1946 1945 Personal Services 3005034 Travel Expense 995193 Supplies 36840 Communication Services 205721 Printing Publications 612478 Rents 32250 Repairs Insurance Bonding Equipment Miscellaneous Totals 6560 300 2566984 2319621 950486 718742 21825 17639 148537 140994 76833 17505 33000 29500 1250 1850 6000 6377 16337 300 200 4894376 3821552 3252428 Number of Employees June 30th 12 14 13 Of the 10 72824 increase in expenditures the past year 438050 was for increased salary payments and 535645 in printing and publicity costs for advertising campaign given budget approval the remaining 99129 being in travel and other expense GENERAL The Director of the Milk Control Board is bonded in the amount of 1000000 and ten employees for 200000 each Books and records of the Board are well kept all known receipts for the period under review were properly accounted for and ex penditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the yearA3321 SUPERVISING INSPECTOR OF NAVAL STORES322 SUPERVISING INSPECTOR OF NAVAL STORES RECEIPTS 1946 1947 INCOME PROM STATE REVENUE ALLOTMENTS Appropriation 360000 360000 Budget Balancing Adjustments Lapses 360000 360000 Total income receipts1 323 OIL AND GAS COMMISSION324 OIL AND GAS COMMISSION RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Total income receipts CASH BALANCE JULY 1st Budget Funds Total 690029 1947 563579 563579 126450 616416 616416 80269 696685 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Insurance Miscellaneous Total expense payments CASH BALANCE JUNE 30th Budget Funds Total 463316 76068 32118 11926 25082 1250 517849 83864 4822 8831 1500 1250 2040 609760 80269 620156 76529 690029 696685325 OIL AND GAS COMMISSION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash LIABILITIES CASH LIABILITIES June Expenses SURPLUS Available for future operations subject to Bud get Approval 76529 50514 26015 76529326 OIL AND GAS COMMISSION SUMMARY FINANCIAL CONDITION The Oil and Gas Commission of Georgia ended the fiscal year on June 30 1947 with a surplus of 26015 after providing the necessary reserve of 50514 to cover outstanding accounts payable REVENUE COLLECTIONS As a revenuecollecting agency the Commission collected in the year ended June 30 1947 5000 from licenses to drill wells all of which was transferred to the State Treasury within the period under review AVAILABLE INCOME Available income for the year was 616416 and was provided by the State by allotment of funds through budget approvals as provided by law OPERATING COSTS Expenditures for operating costs in the period under review were 620156 which exhausted the 616416 income provided and reduced the 80269 cash balance held at the beginning of the fiscal year to 76529 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget ap provals COMPARISON OF OPERATING COSTS The Commissions operating costs for the past two years are compared as follows 327 OIL AND GAS COMMISSION YEAR ENDED JUNE 30th EXPENDITURES Personal Services Travel Expense j Supplies Materials Communication Services Printing Publicity Insurance Bonding Miscellaneous 1947 1946 517849 463316 83864 76068 4822 32118 8831 11926 1500 25082 1250 1250 2040 Totals 620156 609760 GENERAL The Oil and Gas Commision of Georgia was created by Act of the General Assembly in 1945 and organized in May 1945 with election of G M Bazemore as Chairman and C W Deming as Director The State Treasurer is disbursing officer for the Commission and accounts were found in good condition with all funds properly accounted for and expenditures within the limits of budget approvals and provisions of State Law Number of Employees June 30thM 329 OLD CAPITOL MILLEDGEVILLE REBUILDING COMMITTEE 330 OLD CAPITOL REBUILDING MILLEDGEVILLE RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Interest on Investment Total Income Receipts 4375 4375 CASH BALANCES JULY 1st Budget Funds 1688541 1272184 Total 1692916 1272184 PAYMENTS EXPENSE Personal Services 363500 54075 182500 Travel 13860 Supplies Materials 300 Communication 385 Total Expense Payments 417575 1249 1908 197045 OUTLAY Lands Buildings Supplies Materials Communication Equipment Total Outlay Payments 3157 CASH BALANCE JUNE 30th Budget Funds Total 1272184 1692916 1075139 1272184 From audit report of W R Osborn Co Certified Public Accountants331 SUMMARY September 26 1947 Old Capitol Rebuilding Fund Committee State of Georgia Atlanta Georgia Gentlemen We have audited the records of the Old Capitol Rebuilding Fund for the year ended June 30 1947 and submit herewith our report together with the statements enumerated in the index on the pre ceding page Your committee composed of Colonel J H Jenkins and B E Thrasher Jr Treasurer was appointed to supervise the rebuilding of the Old Capitol at Milledgeville Georgia which was destroyed by fire on March 23 1941 The building was completed during the year ended June 30 1944 and the convict forces were transferred to the Georgia State College for Women for reconstruction work The function of the committee during the year under review was the continued inspection of prison camps and reporting on prison camp conditions up to December 31 1946 at which time the special investigator resigned and the activities were suspended The fund has therefore been inactive since that date In Exhibit A is presented a statement of receipts and payments for the year ended June 30 1947 and a comparison with payments for similar expenses for the year ended June 30 1946 An analysis of payments for expenses and outlay is set forth in Schedule No 1 Personal Services and Travel Expenses in Schedule No 2 and cash balance in Schedule No 3 Our examination consisted of a verification of the receipts and payments for the period under review The cash on demand deposit 1075139 was verified by direct communication with the First National Bank of Atlanta Georgia the depository and was secured at June 30 1947 by 6000000 in U S Treasury li2 Notes due September 30 1948 On July 5 1947 6000000 U S Treasury 2 Notes were substituted and are held by the Trust Department of the First National Bank of Atlanta Georgia Respectfully submitted W R OSBORN AND COMPANY CERTIFIED PUBLIC ACCOUNTANTS333 BOARD OF PARDONS AND PAROLES334 STATE BOARD OF PARDONS AND PAROLES RECEIPTS 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments 9764771 Total Income Receipts CASH BALANCES JULY 1st Budget Funds 1947 9920810 9764771 196635 9920810 201653 Total 9961406 10122463 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous Total Expense Payments CASH BALANCES JUNE 30th Budget Funds Total 7056925 7303587 2010543 2223832 62207 58843 188071 192458 60842 77624 60690 8620 27475 13449 20000 20000 272451 139198 549 264 9759753 10037875 201653 84588 9961406 10122463335 STATE BOARD OF PARDONS AND PAROLES CURRENT BALANCE SHEET JUNE 30 1947 Cash in Bank ASSETS 84588 LIABILITIES SURPLUS LIABILITIES Accounts Payable Community Planning Board 200 Remington Rand Inc 12130 Knight Bros Paper Co 2290 14620 SURPLUS 69968 For Operation 84588 SUMMARY FINANCIAL CONDITION The State Board of Pardons and Paroles ended the fiscal year on June 30 1947 with a surplus of 69968 after providing the necessary reserve of 14620 to cover outstanding accounts payable AVAILABLE INCOME Income of the Board for the year ended June 30 1947 was 9920810 and was provided by the State by allotment of funds through budget approvals OPERATING COSTS Expenditures for operations in the period under review were 10037875 which exhausted the 9920810 income provided and reduced the 201653 cash balance held at the beginning of the fiscal year to 84588 at the close on June 30 1947 The first lien on this remaining cash balance is for liquidation of 146 20 in outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to bud get approvals336 STATE BOARD OF PARDONS AND PAROLES COMPARISON OF OPERATING COSTS The Boards expenditures for operating costs for the past three years are compared as follows YEAR ENDED JUNE 30th EXPENDITURES 1947 Personal Services 7303587 Travel Expense 2223832 Supplies Materials 58843 Communication Services 192458 Printing Publicity 77624 Repairs 8620 Rents 13449 Insurance Bonding 20000 Miscellaneous 264 Equipment 139198 Totals 10037875 Number of Employees June 30 27 1946 9759753 1945 7056925 7017950 2010543 2106794 62207 55052 188071 156167 60842 187210 60690 5010 27475 28225 20000 20000 549 10400 272451 51091 9637899 30 30 GENERAL Official bonds are on file in the amount of 1000000 for the Treasurer and each member of the Board Mr M H Doyle Treasurer of the Board also serves as treasurer of the Administrative Office of the Department of Correction and the Departments Institutions Division receiving parttime com pensation from the three offices making an aggregate 532000 salary for the year ended June 30 1947 Books and records of the Board of Pardons and Paroles are well kept all receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the year337 DEPARTMENT OF PARKS338 DEPARTMENT OF PARKS RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Revenues Retained Earnings Recreational Services Total Income Receipts 3500000 28594762 2179351 3500000 30470060 3694915 34274113 37664975 CASH BALANCES JULY 1st Budget Funds Total PAYMENTS 4926927 16820840 39201040 54485815 EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Indemnities Equipment Miscellaneous Total Expense Payments 3937647 4634945 481303 442505 863046 424517 111373 146703 67056 85199 1276221 1781013 893693 410458 4500 35420 16700 130798 400000 1232930 3150797 9203 11228 8893672 11653583 OUTLAYS Lands Impiovements Contracts Equipment 13486528 26645081 200126 Total Outlay Payments 13486528 26845207 CASH BALANCES JUNE 30th Budget Funds Total 16820840 15987025 39201040 54485815339 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Regular Accounts In Bank 5975525 In State TreasuryJ 10000000 Petty Cash 11500 Individual ParksConcession Accounts A H Stephens Park 2810 Franklin D Roosevelt Park 183869 Indian Springs State Park 19271 Laura S Walker Park 47777 Little Ocmulgee Park 5295 Magnolia Springs Park 30751 State Capitol Cafe 22840 Vogel Park 38549 Individual ParksTrust Funds With holding Tax Crooked River Park 960 Magnolia Springs Park 5760 Vogel Park 15100 LIABILITIES RESERVES SURPLUS CASH LIABILITIES Accounts PayableCurrent RESERVES For Purchase Orders Outstanding For Contracts to Mature Trust FundsWithholding Tax 15987025 274064 21820 16282909 101575 9463358 4493762 21820 13978940 SURPLUS For Operations Subject to Budget Ap proval 2202394 16282909340 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS SUMMARY FINANCIAL CONDITION The Department of Parks Historical Sites and Monuments ended the fiscal year on June 30 1947 with a surplus of 2202394 avail able for operations subject to budget approvals after providing the necessary reserves of 101575 to cover outstanding accounts pay able 9463358 for outstanding purchase orders 4493762 for completion of unmatured contracts and 21820 Withholding Taxes to be remitted to the U S Government AVAILABLE INCOME State Appropriation for the operation of the Department for the year ended June 30 1947 was 3500000 which was increased to 33970060 by transfers from the State Emergency Fund to meet expenditures given budget approvals of 5216590 for operations and 25253470 for expansion and improvements Supplementing the 33970060 allotment of State funds was 3083472 received from earnings from State Parks and Concessions and 611443 from sales of timber forest products and other sources making total income available for the fiscal year 37664975 OPERATING COSTS Expenditures for the general operating expense of the Depart ment in the year ended June 30 1947 were 11653583 and 268 45207 was paid for new equipment land buildings and permanent improvements a total of 38498790 which exhausted the 376 64975 available income and reduced the 16820840 cash balance held at the beginning of the fiscal period to 15987025 on June 30 1947 the first lien on which is for liquidation of outstanding ac counts payable and purchase orders the remainder being surplus available for future operations subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures by the Department for the past three years are compared in the statement following341 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS YEAR ENDED JUNE 30th 1947 1946 1945 EXPENSE Personal Services 4634945 Travel Expense 442505 Supplies and Materials 424517 Communication Services 146703 Heat Light Power Water 85199 Printing Publicity 1781013 Repairs 410458 Rents 35420 Insurance and Bonding 130798 Indemnities 400000 Equipment 3150797 Miscellaneous 11228 Total Expense Payments11653583 8893672 3937647 2869973 481303 259924 863046 267124 111373 73358 67056 58920 1276221 70973 893693 263275 4500 16700 18330 1232930 147715 9203 6038 OUTLAY Land Buildings Permanent Improve ments Equipment 26845207 13486528 Total Cost Payments38498790 22380200 Number of Employees at June 30th 30 4035630 3568534 7604164 25 Of the 16118590 increase in cost payments the past year 133 58679 was in outlay costs for land buildings permanent improve ments and equipment in developing the State Parks and Sites GENERAL Charlie Morgan succeeded H Ward Harrison as Director of the Department on March 24 1947 The Director is bonded in the amount of 1000000 the Cashier of the Department for 500000 and the Superintendents at the State Parks in varying amounts from 200000 to 500000342 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS All concessions at Parks now are operated by the State with Superintendent being paid a salary from regular operating funds with the exception of Walasiki Inn at Vogel Park which is leased for twenty per cent 20 of gross receipts Activities at each of the parks have been checked and report of each individual park together with comments relating thereto are shown in the within report pages 13 through 49 Under the present plan it is evident that the State will receive more revenue from operation of the parks than under the percentage lease agreements previously made by the State Records of the individual Parks were found in bad condition Receipts were not properly recorded swim fees boat rentals and such items have not been separated from concession sales and it was impossible to verify receipts paid in by the many visitors In order to mprove these conditions it is recommended that the Parks Department send a man to each park to help the Superintendent set up proper record system to be recommended by the State Auditor and to revisit the Park at intervals to assist the Superintendent in keeping his records and making proper monthly reports to the De partment It is also recommended that when a Superintendent or Manager is changed at any of the Parks that an accurate inventory be taken of all property and equipment being transferred to the new Manager All regular employees at the individual Parks should be paid from the Department Account Atlanta Office and not by the Super intendents from the Concession Accounts day laborers could be paid from the Concession Account and payroll submitted to the Department for reimbursement All recorded receipts for the period under review have been accounted for and expenditures for the period were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the De partment for the cooperation and assistance given the State Auditors office during this examination and throughout the year343 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS A H STEPHENS MEMORIAL STATE PARK STATEMENT OP RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME Admissions Liberty Hall Swimming Receipts 35160 Less Commission to Supt to March 31 1947 6902 Vending Machines Sales Concessions Post Cards Transfers to Dept of Parks W T Fowler Supt Camp Stephens R D A Area June 1947 Cabin Rentals Boats Rentals Transfers to Dept of Parks R T Reid Supt BALANCE JULY 1 1946 33145 28258 13615 7445 3336 36202 3900 85799 113691 40102 23624 11414 35202 23788 PAYMENTS EXPENSE Personal Service Life Guard Labor Camp Stephens 4500 7850 12350 Supplies Postage Freight on Equipment 5955 111 2562 BALANCE JUNE 30 1947 Peoples Bank W T Fowler Supt 20978 20978 2810 23788 This park area has been under the management of W T Fowler Superintendent on a salary basis with an additional per cent of swimming receipts going to the Superintendent for the period through March 31 1947 The Camp Stephens Area was leased out for the 1946 season but is operated by R T Reid as Superintendent for the 1947 season on a salary basis344 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS CROOKED RIVER STATE PARK SANTA MARL4 STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME Cabin Rentals 221275 Concession Sales 34260 Less Purchases 24885 9375 Vending Machines Net 1795 Miscellaneous 111 232556 Transfers to Department of Parks 203678 28878 NONINCOME Withholding Tax U S 960 29838 PAYMENTS EXPENSE Personal Services 16300 Supplies 8641 Communication Postage 143 Telephone 494 Lights 1151 Freight and Express 2149 28878 BALANCE JUNE 30 1947 Trust FundIncome Tax to be remitted 960 29838 This Park under management of E L Hall Superintendent on a salary basis Expense of operations except Superintendents sal ary paid from Receipts and balance transferred to the Department of Parks345 DEPARTMENT OP PARKS HISTORICAL SITES AND MONUMENTS FRANKLIN D ROOSEVELT MEMORIAL PARK PINE MOUNTAIN STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME July 1 1946 May 15 1947 Lease Agreement Rents Tavern and Cabins Sale of Meals Tavern Vending Machines Juke and Ball Swimming Pool R D Area Less to Concessionaire 75 Rents and Sales 95 Swimming Pool R D Area Net to State May 16 1947 June 30 1947 State Operated Sales Concessions Meals Tavern 260992 Meals R D Area 239225 Swimming Poolincl swimming 308176 Lake Delano Areaincl boat rent 63737 872130 585880 522475 738598 125850 350548 225375 1962846 1040192 547127 Vending Machines Net Rents Tavern Rooms and Cabins 128200 R D Area 180330 Transfers to Department of Parks by Mrs J D Wilkes Leasee by J D Wilkes Superintendent BALANCE JULY 1 1946 Due by Leasee for June 1946 286250 28505 308530 448807 83818 375527 623285 998812 532625 86200 552387346 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS FRANKLIN D ROOSEVELT MEMORIAL PARK PINE MOUNTAIN STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 PAYMENTS EXPENSE May 16 1947June 30 1947 Personal Services Supplies 225527 103809 2098 10065 9131 13462 4426 CommunicationPostage Telephone Lights and Power Repairs Miscellaneous Freight Express and Drayage Outside Laundry BALANCE JUNE 30 1947 368518 Balance due from Mrs J D Wilkes under lease agreement Balance on hand J D Wilkes Supt 12920 170949 183569 552387 This Park was leased to Mrs J D Wilkes for 25 of gross receipts from the Tavern and Cottages and 5 of gross receipts from the Recreational Demonstration Area through May 15 1947 and the Park has since that date been operated by the State under the management of J D Wilkes Superintendent Mrs Wilkes written contract did not include the swimming pool Lake Delano nor the concession at either place However the swimming pool was operated under the same terms as provided for in the contract covering the recreational demonstration area The Superintendent stated that the concessions at Lake Delano to May 16 1947 had been given him as part of his salary with the understanding that cer tain expenses incident to the whole park area would be paid from the income from this concession In reporting gross receipts at the Tavern the net figure from amusement machines was shown rather than the gross amount taken from the machines The 50 7c paid to the owner of the ma chines is part of the expense of operations and the State is entitled to a percentage of the gross income The leasee Mrs J D Wilkes owes the State a balance of 12920 representing 25 of the amount so omitted from the gross receipts reported347 From the records presented for the period since May 16 1947 it was impossible to determine accurately what profit if any has been made on the concession sales at this Park or at the swimming pool the receipts included sale of swim tickets as well as concession sales and at Lake Delano the receipts include boat rentals as well as sales from concessions No effort was made to keep these items separate Merchandise bought for resale includes items for all con cessions and food to be prepared for sale at the Tavern and R D Area The expense of 368518 shown represents operating expense at the Park for the period since May 16 1947 but does not include Superintendents salaryIB B5P 348 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS HARD LABOR CREEK STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS MAY 16 1947 JUNE 30 1947 RECEIPTS INCOME Concession Sales 24508 Less Purchases 25533 1025 Cabin Rentals and Group Camps 141011 Swimming Fees 25820 Fishing Permits 32900 Boat Rentals 18125 Lake Rutledge Inn Net 10 of Sales 5187 Transfers to Department of Parks 222018 111927 110091 PAYMENTS EXPENSE Personal Services Other than Supt Supplies Communication Lights Power less refund of 1026 Freight on Equipment 90695 6753 902 5901 5840 110091 Note This Park was leased to Mr T D Carter for 100 but the agreement was terminated May 16 1947 and Mr Carter contracted to operate the Park on a salary basis paying all operating expense from receipts and transferring the balance to the Department of Parks Mr Carters salary was paid from the Departments regular maintenance fund Profits from concession sales are in the inventory on hand at June 30 1947349 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS INDIAN SPRINGS STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME To May 16 1947 Gross Receipts Concession Sales Swimming Vending and Amusement Machines Less 90 to Concessionaire May 16 1947 to June 30 1947 Concession Sales 134968 Less Purchases for Sale 98396 Bath House Receipts Vending and Amusement Machines Net Sale Frosted Malted MilksNet Miscellaneous Transfers to Department of Parks BALANCE JULY 1 1946 Due by Concessionaire for Month of June 1946 303361 52800 256651 612812 551532 61280 36572 23992 63492 9439 12646 146141 132582 74839 34002 108S41 PAYMENTS EXPENSE May 16 1947June 30 1947 Personal Services To Manager Swimming Pool Labor Supplies Lights Laundry BALANCE JUNE 30 1947 Due by Supt for June 1947 22092 45760 67852 13797 6571 1350 89570 19271 108841350 Note The concessions at this Park were leased to V W Cole for 10 of all gross receipts however on May 16 1947 the lease agree ment was terminated and Mr Cole contracted to manage the Park on a salary basis paying expense from receipts except his own salary and transferring the balance to the Department of Parks This last contract was terminated June 30 1947 and Mr Coles salary paid through July 15 147 The balance of 19271 was trans ferred to the Department July 1947 n351 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS LAURA S WALKER STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME Concessions Purchases Sales 306941 199600 107341 Cabins Rentals Swimming Boat Rentals Fishing Permits Vending Machines Electricity Sales Transfers to Department of Parks BALANCE JULY 1 1946 60000 17780 27381 102050 54700 8904 378156 200000 178156 23270 201426 PAYMENTS EXPENSE Personal Services Supplies Ice Other Repairs Buildings Truck Pump BALANCE JUNE 30 1947 First National Bank in Waycross 11500 256 121650 11756 6955 9058 4230 20243 153649 47777 201426 Note Park operated under management of J E Thomas on salary basis352 DEPARTMENT OP PARKS HISTORICAL SITES AND MONUMENTS LITTLE OCMULGEE STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME Concessions Sales 245255 Less Purchases 171860 73395 Less 13 Profits to March 31 to Supt 19249 54146 Vending Machines Gross Receipts 54800 Less 10 to March 31 to Supt 4200 Less 50 to owner 25300 25300 Cabin Rentals 103000 Less 13 to March 31 to Supt 26831 76169 Fishing Permits 56950 Club House Rental 6000 House Rent 18000 236565 Transfer to Department of Parks 202611 33954 BALANCE JULY 1 1946 7597 41551 PAYMENTS EXPENSE Personal Services Labor 8600 Supplies 3833 Communication Telephone 3265 Furnishing Lights 12009 Repairs Building 3825 Rent Drink Cooler 2250 Equipment Boat Paddles 2160 Express 294 Exchange 20 36256353 BALANCE JUNE 30 1947 Merchant and Citizens Bank of McRae Add Errordeposit Jan 4 1947 Petty Cash 2195 100 3000 5295 41551 Note This Park is under the management of Lee Wilcox who re ceived a certain percentage of the receipts from each concession as part of his salary through March 1947 after that he was paid a salary only and from the Departments regular fund354 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS MAGNOLIA SPRINGS STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME 1946 Season Concession Sales 191163 Less Purchases 99554 Gross Profit 91609 Less 80 Gross Profit to Conces sionaire 73288 States 20 18321 Fishing Permits 7200 1947 Season May and June Receipts Bath House Including swimming 209640 Less purchases for sale 87705 121935 Fishing Permits 12350 Amusement MachineNet 10000 169806 Transfers to Department of Parks 1946 Receipts 25521 144285 NONINCOME U S Withholding Tax 5760 150045 PAYMENTS EXPENSE Personal Services Labor 99350 Supplies 11807 Lights and Power 1977 Miscellaneous 400 113534 BALANCE JUNE 30 1947 Bank of Millen 30030 Cash on Handor due by Supt Regular Account 721 Trust Fund U S Tax 5760 36511 150045 BTfc 355 Note The concessions at this Park were leased to Mrs Roy L Warren for 20 of gross profits for the 1946 season The Park and Concessions are now under the management of Carey Averett Superintendent on a salary basis expense of opera tion except Superintendents salary to be paid from receipts and balance to be transferred to Department of Parks No funds had been transferred to the Department by Mr Averett at June 30 1947 Records were not properly kept receipts were not shown by source but shown from bath houses which includes swimming concession sales and fishing permits Some of the payments were made by check and some were made from cash on hand it is recom mended that all payments be made by check and properly recorded in a cash book that receipts be shown by source and that reports be made to the Department of Parks promptly at the end of each month BE KKP 356 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS STATE CAPITOL CAFE STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME July 1 1946 February 1 1947 W J Davis Leasee Sales 3932231 Less 90 to Operator 3539008 States 10 Equipment Shortages Refund February 1 1947 March 31 1947 Mrs Mary Lee Leasee Sales 1007080 Less 90 to Operators 906372 April 1 1947 June 30 1947 State Operated Sales 1578599 Less Purchases for resale 879541 699058 27755 Other Income Transfers to Department of Parks By W J Davis Leasee 457397 By Mrs Mary Lee Leasee 100708 By B T Dumas Manager 46216 BALANCE JULY 1 1946 Due by W J Davis month of June 1946 393223 11024 100708 726813 1231768 604321 627447 53150 680597 m357 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS STATE CAPITOL CAFE STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 PAYMENTS EXPENSE April May June 1947 Personal Services j 414272 Supplies 51696 Communication 2811 Repairs 15648 Outside Laundry 22921 Managerial Expense Allocation Dumas Enterprises 139587 Miscellaneous 10822 BALANCE JUNE 30 1947 Due by Manager for June 1947 657757 22840 680597 Note This concession leased to W J Davis for 10 of gross sales for the period July 1 1946 through January 31 1947 and to Mrs Mary Lee on the same terms from February 1 1947 through March 31 1947 From April 1 1947 this concession has been operated by the State with B T Dumas as manager on a salary basis all expenses to be paid from receipts except managers salary which is paid by the Parks Department from the regular operating account From the 7 26813 gross profit for this period should be deducted expense of operation of 657757 plus 121290 salary paid Mr Dumas leaving a net loss for the last three months of the year of 52234 as compared to a profit of 504955 to the State for the first nine months Since July 17 1947 this concession has been leased out for 10 of the gross receipts same basis as it was leased for the first nine months of the current year 358 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS VOGEL STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 RECEIPTS INCOME 1946 Season July Aug Sept Cabin Rentals 415450 Boats 27465 Trading Post Sales 93430 Vending Machines T Post 40975 Fishing Permits 10850 Rooms Walasiki Inn 111725 Meals Walasiki Inn 401555 Vending Machines Walasiki Inn 26300 Less to Concessionaire 75 Oct 1946Miscellaneous reported by Supt 1947 Season Cabin Rentals Boats Trading Post Sales 293700 Less Purchases 289471 Vending Machines Trading Post Walasiki Inn Rooms Rental 61800 Food Sales 254272 Store Sales 35920 Machines ret 10700 362692 Less 80 to Leasee 290155 Net to State from Inn Miscellaneous Reservations or Cabin Rentals Transfers to Department of Parks For 1946 Season For 1947 Season NONINCOME U S Income Tax Withheld from Sal aries BALANCE JULY 1 1946 Due from Concessionaire for June 1946 1127750 845814 664700 36890 4229 35800 281936 2650 72537 56626 870782 1155368 379847 533973 913820 241548 15100 95261 351909359 DEPARTMENT OF PARKS HISTORICAL SITES AND MONUMENTS VOGEL STATE PARK STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED JUNE 30 1947 PAYMENTS EXPENSE 1947 Season Personal Services Travel Expense Supplies and Material Communication Lights and Power Repairs Rent Truck Express and Drayage BALANCE JUNE 30 1947 Farmers and Merchants Bank Book Overdraft Due from Walasiki Inn Concession Trust Fund U S Withholding Tax 285593 30135 39270 5101 14419 175 500 165 41374 2825 15100 375358 23449 351909 Note The concession at this Park was leased to Mrs O C Wel born for 25 of gross receipts from the concessions for the 1946 season For the 1947 season the Park is under the management of Mr T D Williams Superintendent on a salary basis All concessions are operated by Mr Williams for the State except that Walasiki Inn has been leased to R G Mooney Jr for 20 of the gross receipts there All receipts were not posted on Superintendents cash book however the cash receipts were deposited to the account at the bank without designation of source Superintendent stated that this was probably from reservation deposits on cabins The gross profit from sales at the Trading Post was in the In ventory at June 30 1947 which will be liquidated before the close of the season mSTATE PERSONNEL BOARD 361 362 STATE PERSONNEL BOARD RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 4365552 4567037 CASH BALANCES JULY 1st Budget Funds Total 298907 641764 4664459 5208801 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous 3070430 38299 124941 113564 132731 5045 464433 2500 52981 17771 3594821 84185 263743 139698 164957 12747 455296 3000 127837 29665 Total expense payments 4022695 4875949 CASH BALANCES JUNE 30th Budget Funds Total 641764 332852 4664459 5208801STATE PERSONNEL BOARD CURRENT BALANCE SHEET JUNE 30 1947 363 ASSETS Available Cash Balance 332852 LIABILITIES SURPLUS LIABILITIES Accounts Payable For Materials and Supplies For Printing and Binding For Repairs For Equipment SURPLUS JUNE 30 1947 For Budget Approved Operations 32693 41641 1250 103410 178991 153858 332852 J364 STATE PERSONNEL BOARD SUMMARY FINANCIAL CONDITION The State Personnel Board ended the fiscal year on June 30 1947 with a surplus of 153858 available for operations subject to budget approvals after providing the necessary reserve of 178994 to cover outstanding accounts payable AVAILABLE INCOME Income of the Personnel Board is derived from assessments on the Department served based on a pro rata share of the Boards operating cost and for the year ended June 30 1947 amounted to 4567037 of which 1680210 was from the Department of Labor 1445039 from the Department of Public Health and 1441788 from the Department of Public Welfare OPERATING COSTS Expenditures for the Boards operating cost in the year ended June 30 1947 were 4875949 which exhausted the 4567037 available income and reduced the 641764 cash balance held at the beginning of the fiscal period to 332852 on June 30 1947 The first lien on this 332852 remaining cash balance is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures of the Board for operating costs the past three years are compared in the statement following365 STATE PERSONNEL BOARD YEAR ENDED JUNE 30th 1947 1946 1945 Personal Services 3594821 Travel Expense 84185 Supplies 263743 Communication Services Printing Publications Repairs Rents Insurance Bonding Miscellaneous Equipment 139698 164957 12747 455296 3000 29665 127837 3070430 38299 124941 113564 132731 5045 464433 2500 17771 52981 2731892 68336 187894 103564 237839 50696 169632 39715 132746 Totals 4875949 4022695 3722314 Number of Employees June 30th 16 13 14 GENERAL The Personnel Board maintains registers of qualified applicants for positions in the Departments of Public Health and Public Welfare except institutional employees and also for the Employment Security Administration and the U S Employment Service Director E L Swain is bonded in the amount of 500000 and Mrs Olga P Mounts Principal Accounting Clerk for 100000 Books and records of the Board were found in excellent con dition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the yearM867 STATE BOARD OF PHARMACY DRUG INSPECTIONEZK 368 GEORGIA STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION RECEIPTS 1946 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1300000 Budget Balancing Adjustment 333100 Transfers Other Spending Units 115000 Total Income Receipts CASH BALANCES JULY 1st Budget Funds Total PAYMENTS 1518100 30940 1300000 241829 125000 1416829 1549040 102682 1519511 EXPENSE Personal Services Travel Supplies Materials Communication Insurance Miscellaneous Total Expense Payments CASH BALANCES JUNE 30th Budget Funds Total 1095625 1071996 327313 348480 6446 13441 14724 22621 2250 900 1446358 1457438 102682 62073 1549040 1519511369 GEORGIA STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION SUMMARY FINANCIAL CONDITION The Drug Inspection Division of the Georgia State Board of Pharmacy ended the fiscal year on June 30 1947 with a surplus of 62073 this being the amount ofcash in bank with no outstanding accounts payable or other liabilities reported AVAILABLE INCOME State Appropriation to the Board for the year ended June 30 1947 was 1300000 which was increased to 1541829 by allotment of 241829 from the State Emergency Fund to meet expenditures approved on budgets and from the amount received 125000 was transferred to the Department of Agriculture for laboratory ser vices leaving 1416829 available to the Division with which to meet the years operating costs OPERATING COST Expenditures for operations in the period under review were 1457438 of which 1416829 was from income provided and 40609 from cash on hand This expenditure of 40609 from cash on hand reduced the 102682 balance held at the beginning of the period to 62073 at the close on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS The Divisions expenditures for operating costs for the past three years are compared as follows 370 GEORGIA STATE BOARD OF PHARMACY DRUG INSPECTION DIVISION YEAR ENDED JUNE 30th EXPENDITURES Personal Services Travel Expense Supplies Materials Communication Services Repairs Insurance Bonding Equipment Miscellaneous Totals 1947 1071996 348480 13441 22621 00 1946 1095625 327313 6446 14724 2250 1945 1094802 329712 8146 12703 1000 2012 9990 1457438 1446358 1458365 Number of Employees June 30th GENERAL The Chief Inspector is bonded in the amount of 500000 and two Inspectors for 100000 each Books and records of this agency were found in good condition all receipts were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Division of Drug Inspection of the Board of Phamacy for the cooperation and assistance given the State Auditors office during this examination and throughout the year371 STATE PORTS AUTHORITY372 STATE PORTS AUTHORITY RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 0 Budget Balancing Adjustments Lapses 2900000 Total income receipts 2900000 CASH BALANCE JULY 1st Budget Funds Total 320930 PAYMENTS EXPENSE Personal Services 2594834 Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous Total expense payments 3134705 CASH BALANCE JUNE 30th Budget Funds Total 86225 1946 0 1500000 1500000 3220930 1500000 2594834 911019 95058 118997 28217 44221 47213 43333 28493 61500 158013 62500 50000 60377 10000 3134705 1179070 320930 3220930 1500000373 STATE PORTS AUTHORITY SUMMARY FINANCIAL CONDITION The State Ports Authority ended the fiscal year on June 30 1947 with a cash surplus of 86225 and reported no outstanding accounts payable AVAILABLE INCOME Allotments made to the Authority through budget approvals as provided by law for the year ended June 30 1947 totaled 2900000 OPERATING COSTS Expenditures for the year were 2594834 for compensation of officials and employees and 539871 for travel supplies and other expenses a total of 3134705 as compared with 911019 for per sonal services and 268051 other expenses for the previous fiscal year ended June 30 1946 The expenditures of 3134705 in the current year exhausted the 2900000 funds provided through allotment and reduced the 320930 cash balance held at the beginning of the fiscal period to 86225 on June 30 1947 This remaining cash balance represents surplus of the Authority on this date and will be available for expenditure in the next fiscal period subject to budget reapprovals GENERAL The State Ports Authority was created by Legislative Act of March 1945 to develop and improve the harbors and seaports of the State and to foster and stimulate the shipment of freight and commerce through said ports and is composed of three members appointed by the Governor SecretaryTreasurer of the Authority is bonded in the amount of 2500000 The State Treasurer acts as disbursing officer for the Authority and his records were found in good condition with all funds properly accounted for and expenditures within the limits of budget approvals and provisions of State law375 STATE PROPERTIES COMMISSION Chattanooga Hotel PropertiesM 376 STATE PROPERTIES COMMISSION RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Rent on Investment Properties 670266 626934 Total Income Receipts 670266 626934 NONINCOME State Revenue Collections Unfunded 930242 973074 CASH BALANCES JULY 1st State Revenue Collections Unfunded 973074 Total 2573582 1600008 PAYMENTS EXPENSE Publications 2000 Miscellaneous Taxes State County City Tennessee 670266 624934 CASH BALANCES JUNE 30th State Revenue Collections Unfunded 1903316 973074 Total 2573582 1600008377 STATE PROPERTIES COMMISSION SUMMARY This Commission composed of the Governor State Treasurer and Attorney General administers the States hotel properties in Chat tanooga Tennessee PLAZA HOTEL LEASE CONTRACT This property is a 4 story brick building fronting 165 feet on Market Street and 128 feet on Georgia Avenue and 93 feet on 10th Street The hotel is furnished It is assessed for State County and City taxation at a valuation of 9540000 for realty and 450000 for personalty on which the tax for 1946 was 163836 State and County and 249750 City Insurance paid for by lessee is 4500000 on building and 500000 on contents Lease for period June 1 1945 to May 31 1950 is to Plaza Hotel Company Inc of which Paul N McQuiddy is President and Richard H Smith is Secretary for 1060000 annually payable monthly and expenditure in term of lease of 1000000 on improvements Lease was extended in the current fiscal year for 5 years to May 31 1955 by lessee paying 500 and agreeing to expend under the 194550 lease prior to May 31 1950 2000000 for improvements additional to the 1000000 provided in that lease and 200000 annually in the term of the extended lease The rental for the second term of the lease is to be 1300Q0O annually A lease guarantee deposit is held by the State Treasurer consisting of 75 shares of Class A Stock of CocaCola Bottling Co of Cincinnati of value of over 1 years rental and the amount to be increased in 1950 to cover increase in rent EASTERN HOTEL LEASE CONTRACT This property is a 4 story brick building on a lot fronting 61 feet on Market Street and 167 feet on 11th Street The hotel is furnished It is assessed for State County and City tax on a valuation of 6000000 on realty and 200000 on personalty and the tax for 1946 was 101680 State and County and 155000 City378 STATE PROPERTIES COMMISSION Insurance paid for by lessee is 3000000 on building and 500000 on contents Lease for the period June 1 1945 to May 31 1950 is to Mrs Irene C Steele and Eastern Hotel Co for 540000 annually and agreement to expend 200000 on improvements in the lease period The lessee has deposited with the State Treasurer 270000 in U S Bonds 2 as a contract guarantyDEPARTMENT OF PUBLIC HEALTH 379 MB380 DEPARTMENT OF PUBLIC HEALTH RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 1946 60000000 10000000 165530600 1504583 Total Income Receipts 382026896 234026017 27743 60000000 Budget Balancing Adjustments Lapses 150000000 Revenues Retained Grants from U S Government 172985800 Earnings Health Services 486135 Transfers Other Spending Units 1445039 NONINCOME State Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds 59708966 State Revenue Collections Unfunded 160970 Total 441924575 PAYMENTS EXPENSE Personal Services135985813 Travel 17816420 Supplies Materials 75418986 Communication 2444288 Heat Light Power Water 1441679 Publications 2567938 Repairs 846018 Rents 2215048 Insurance 525233 Grants to Civil Divisions 61307128 Indemnities Equipment 2382887 Miscellaneous 1765268 Total Expense Payments304716706 OUTLAYS Lands Buildings Personal Services 1576934 Contracts 40043229 Equipment 19133203 CASH BALANCES JUNE 30th Budget Funds 76265790 State Revenue Collections Unfunded 188713 160970 63503345 297690332 100857768 11376845 62916602 2187715 539704 1733759 399028 2107206 214313 48302801 22250 174852 500410 231333253 Total 441924575 6487143 59708966 160970 297690332DEPARTMENT OF PUBLIC HEALTH CURRENT BALANCE SHEET JUNE 30 1947 381 ASSETS First National Bank of Atlanta U S P H S Fund 5630661 First National Bank of Atlanta State General 54348897 First National Bank of Atlanta Bureau of Vital Statistics 188713 First National Bank of Atlanta C B Special 14974592 First National Bank of Atlanta Alto R T Center 1326 Cornelia Bank Alto R T Center 1334183 Cornelia Bank Alto R T Store 118269 Cash Alto R T Store 94400 Accounts Receivable 76454503 5034087 LIABILITIES RESERVES SURPLUS Liabilities Accounts Payable Reserves Grants in Aid to County Health Units Maternal Infant Care Maternal Medical Pediatric Medical 222713 3446230 317196 Maternal Hospital 3870411 Pediatric Hospital 273659 Construction Architects 600662 No 1 Hunter St Atlanta 5756868 Albany Regional Headquarters 7942320 Augusta Regional Headquarters 13005786 Waycross Regional Headquarters 10318982 Macon Regional Headquarters 9847758 U S Grant Funds Lapsed 22944 State Revenue Collections 188713 Surplus For 1948 Operations Subject to Budget Approval 81488590 22777666 55814242 2896682 81488590 Includes 5000000 due from U S P H S for Alto Rapid Treatment Center expenditures in June advanced from reserve funds to keep Center going pending congressional appropriation382 DEPARTMENT OF PUBLIC HEALTH SUMMARY FINANCIAL CONDITION The Department of Public Health ended the fiscal year on June 30 1947 with a surplus available for operations subject to budget ap provals of 2896682 after providing the necessary reserve of 22777666 to cover outstanding accounts payable 222713 for Grantsinaid to County Health Units 7907496 for Maternal and Infant Care 47472376 for construction in progress 22944 U S Grant funds lapsed and 188713 revenue collections to be funded in the State Treasury REVENUE COLLECTIONS This Department as a revenuecollecting agency collected in the year ended June 30 1947 1757143 in Vital Statistic Fees 388450 fees for filing delayed birth certificates 614700 from fees for filing marriage and divorce certificates and 1404500 for bedding inspec tions a total of 4164793 which with 160970 on hand at the beginning of the fiscal year made a total of 4325763 to be ac counted for Of the 4325763 to be accounted for 4137050 was transferred to the State Treasury in the period under review and 188713 re mained on hand June 30 1947 to be funded in the next fiscal year AVAILABLE INCOME Allotment of State Appropriation funds to the Department of Public Health for the year ended June 30 1947 was 210000000 172985800 was received from the several U S Government Grants for Public Health Services and 486135 earnings from the Alto Store were retained making a total of 383471935 from which 1445039 was transferred to the Merit System Council for the pro rata share of its cost of operation leaving net income available to the Health Department with which to meet the years operating expense 382026896 OPERATING COSTS From the 382026896 available income 304716706 was ex pended for the general operating expense of the Department in the period under review and 60753366 for lands buildings and new equipment a total of 365470072 and 16556824 remained on383 DEPARTMENT OF PUBLIC HEALTH hand increasing the 59708966 cash balance held at the beginning of the fiscal period to 76265790 on June 30 1947 The first lien on this 76265790 remaining cash balance is for liquidation of 22777666 in outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in ment following the state YEAR ENDED JUNE 30 BY ACTIVITY Administration Local Health Organizations Information and Statistics Maternal and Child Health Public Health Nursing Public Health Engineering Laboratories Public Health Education Tuberculosis Control Dental Health Malaria and Hookworm Epidemiology Venereal Disease Control Cancer Control Typhus Control Industrial Hygiene Central Tabulating Unit Health Regions Northwestern Northeastern East Central West Central Southwestern Southeastern Training Inservice Field Orientation Reserve Personnel Emergency Maternal and Infant Care Hospital Survey and Planning Organized County Health Units Alto Rapid Treatment Center Orientation 1947 57524422 2666768 12072260 10889257 1451728 9863382 26606880 1096062 20072712 2312220 1912106 3568196 14010854 14163448 1758727 5065118 6534033 3405971 3161943 2419018 2531307 3307173 3208930 5799684 1039841 777442 36246683 1067863 56109195 54826849 1946 10134742 1548108 9431990 4560913 1468235 6841468 17840366 1133603 9270849 1346729 1397055 6078084 29011860 10281348 1667044 2456707 6640910 2456536 2617630 2351404 2824810 2043013 3143957 1176452 55701086 43878575 516922 1945 12802654 1343664 8996760 7488145 1560783 4796777 16977644 684892 5908097 1269028 1433637 2406326 24968055 9721649 2358920 1888058 4339498 1897580 3528784 2423364 2725207 1874120 2599655 2349602 53973345 39787097 1248200 Totals 365470072 237820396 221351541384 DEPARTMENT OF PUBLIC HEALTH YEAR ENDED JUNE 30 BY OBJECT 1947 Personal Services 135985813 Travel Expense 17816420 Supplies and Materials 75418986 Communication Services 2444288 Heat Light Power Water 1441679 Printing Publications 2567938 Repairs and Alterations 846018 Rents 2215048 Insurance and Bonding 525233 Indemnities Grants to Local Health Units 61307128 Equipment Replacements 2382887 Miscellaneous 1765268 Total Expense Payments 304716706 Outlay Lands Buildings and Permanent Improvements 41620163 Equipment 19133203 1946 100857768 11376845 62916602 2187715 539704 1733759 399028 2107206 214313 22250 48302801 174852 500410 6487143 Total Cost Payments BY FUNDS 365470072 237820396 19 n 100319050 9370825 52229591 2593850 293948 2671925 310045 1540871 52373 148019 43049309 2389249 951376 231333253 215920431 3935961 1495149 221351541 State 171754191 Federal Funds 193715881 Total Cost Payments 365470072 Number of Employees at June 30th General 406 Alto V D Rapid Treatment Center 127 59345642 178474754 326 59681944 161669597 237820396 221351541 284 533 326 284 GENERAL Accounting records of the Battey State Hospital at Rome Georgia under the control of the Department of Public Health are kept in the offices in Atlanta but report of examination of these accounts are reported under separate cover The Director of the Department the SecretaryTreasurer the Accountant and three disbursing clerks are each bonded in the amount of 1000000 MH385 DEPARTMENT OF PUBLIC HEALTH Books and records of the Department were found in excellent con dition all funds were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Depart ment for the cooperation and assistance given the State Auditors office during this examination and throughout the year 386 DEPARTMENT OF PUBLIC HEALTH DETAIL BY COUNTY OF LOCAL HEALTH EXPENDITURES as reported by County Health Units and of GRANTS TO COUNTY HEALTH UNITS YEAR ENDED JUNE 30 1947 COUNTY Appling Atkinson Bacon Baker Baldwin Banks Barrow Bartow Ben Hill Berrien Bibb Bibb and City of Macon for Special Survey Bleckley Brantley Brooks Bryan Bulloch Burke Butts Calhoun Camden Candler Carroll Catoosa Charlton Local Total Expenditures 400697 458866 192458 0 690245 30478 273500 453285 0 367241 9178812 436276 0 1367278 236836 1088589 888266 274194 466126 29241 168500 28225 355880 246153 Chatham 27950054 Chatham and City of Savannah Special Survey Chattahoochee 0 Chattooga o Cherokee 0 Clarke and City of Athens 3193997 Clay o Clayton 269008 Clinch 281670 Cobb 1440354 Coffee Colquitt For Special Survey Columbia Cook Coweta Crawford Crisp 1251765 2256561 752094 200000 211245 26500 2056542 Grants to County Health Units 177482 293062 121923 0 321360 7757 135300 167402 0 192632 2793329 1753449 249600 0 527284 144300 439830 396022 168165 241615 19006 109524 14112 187791 149534 2858557 22944 0 0 0 1120875 0 124025 151956 702955 500701 868262 549476 465293 99036 111000 17225 627272381 DEPARTMENT OF PUBLIC HEALTH DETAIL BY COUNTY OF LOCAL HEALTH EXPENDITURES as reported by County Health Units and of GRANTS TO COUNTY HEALTH UNITS YEAR ENDED JUNE 30 1947 COUNTY Local Total Expenditures 246653 0 1297283 3562240 646875 0 6223230 161253 306000 0 356756 0 241476 294000 Dade Dawson Decatur DeKalb Dodge Dooly Dougherty Douglas Early Echols Effingham Elbert Emanuel Evans 303747 Fayette Floyd Forsyth Franklin Fulton For Public Health Nurse Training City of Atlanta 52362782 Gilmer Glascock Glynn Gordon Grady For Special Survey Greene Gwinnett 0 2532460 0 61121 17658125 0 0 8239743 50000 1394225 410939 456037 Habersham 628842 H u 1513264 Hancock ziiiz 669i8o Haralson Harris Hart 24619 Heard 0 585435 Henry Houston Irwin Jackson Jasper Jeff Davis 94994 0 86260 238911 303600 0 Grants to County Health Units 140111 0 589133 1072962 302256 0 951271 87381 135300 0 163473 0 112750 159900 124025 0 875058 0 30260 3382902 480000 6682282 0 0 1604009 27500 644146 600000 209867 192000 271697 656631 333300 0 274159 122100 0 50875 0 45100 104672 159900 0J 388 DEPARTMENT OF PUBLIC HEALTH DETAIL BY COUNTY OP LOCAL HEALTH EXPENDITURES as reported by County Health Units and of GRANTS TO COUNTY HEALTH UNITS YEAR ENDED JUNE 30 1947 COUNTY Local Total Expenditures Jefferson Jenkins Johnson Jones Lamar Lanier Laurens Lee Liberty Lincoln Long 436621 791988 283445 582000 757561 216194 895357 283400 694233 0 269508 Lowndes 2286451 76740 261000 65541 0 0 190454 531703 0 760544 129564 234000 329648 0 Lumpkin Macon Madison Marion McDuffie Mclntosh Meriwether Miller Mitchell Monroe Montgomery Morgan Murray Muscogee 19678499 For Special Survey Newton Oconee Oglethorpe Paulding Peach Pickens Pierce Pike Polk Pulaski Putnam Quitman Rabun Randolph Richmond And City of Augusta for Special Survey 341688 0 0 0 264934 0 274672 757350 432298 414000 0 0 705922 454549 12654187 Grants to County Health Units 192000 387180 133844 343200 379805 115982 407178 159900 297358 0 166500 670250 48587 135300 30525 0 0 122576 210386 0 324060 56925 144300 13850 0 3535548 740549 111670 0 0 0 113924 0 123238 393623 166403 249600 0 0 314595 120928 2631399 1887753 m389 DEPARTMENT OF PUBLIC HEALTH DETAIL BY COUNTY OF LOCAL HEALTH EXPENDITURES as reported by County Health Units and of GRANTS TO COUNTY HEALTH UNITS YEAR ENDED JUNE 30 1947 COUNTY Local Total Expenditures Walton Ware Warren Washington Wayne Webster Wheeler White Whitfield Wilcox Wilkes Wilkinson Worth 0 0 957311 0 2380142 741257 0 2334151 264000 0 134000 0 398579 1146523 1821870 1064752 161060 0 0 1668017 0 99165 0 267000 Upson 00 Walker Rockdale Schley Screven Seminole Spalding Stephens Stewart Sumter Talbot Taliaferro Tattnall Taylor Telfair Terrell Thomas For Special Survey Tift Toombs Towns Treutlen Troup Turner Twiggs Union 1251122 2328705 0 1116000 350700 0 183106 0 916068 321240 412700 0 888235 Totals 226420316 Grants to County Health Units 0 0 440658 0 1057954 369332 0 679203 144300 0 60721 0 163105 211200 749349 569494 430948 84240 0 0 659979 0 54694 0 111000 219000 561000 634178 0 543000 162684 0 104282 0 359720 135300 189330 0 387133 61307128390 DEPARTMENT OF PUBLIC WELFARE DISTRIBUTION BY FUND Federal U S Public Health Service General Health 7170057 U S Public Health Service Venereal Disease Control 4694111 U S Public Health Service Tuberculosis Control 7195874 U S Childrens Bureau 6060964 State 25121006 36186122 61307128391 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME 392 v DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 40000000 Budget Balancing Adjustments 114000000 Revenues Retained Donations Earnings Hospital Services 766259 Total Income Receipts154766259 40000000 39000000 1425 610052 79611477 CASH BALANCES JULY 1st Budget Funds 22512659 Total 177278918 PAYMENTS 11216976 90828453 EXPENSE Personal Services 578 Travel 4 40535 37559 Supplies Materials 62188974 i35368 115293 i80386 383554 141946 65966 393802 90362 Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 6 62 21 6 1 11 46 1 28542491 413925 20213875 107275 1235402 35043 144225 175652 12832 682908 111435 Total Expense Payments 133473745 51675063 OUTLAYS Lands Buildings Personal Services 14439396 Supplies Materials 16219343 Contracts Equipment 9006052 15231456 1409275 CASH BALANCES JUNE 30th Budget Funds 4139482 22512659 Total 177278918 90828453393 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK 4139482 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable RESERVES Store Account 4085185 54297 SURPLUS Inventories OmittecL 00 4139482394 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME SUMMARY FINANCIAL CONDITION The State Tuberculosis Sanatorium which is under the control of the Department of Public Health ended the fiscal year on June 30 1947 with cash assets of 4139482 of which 4085185 has been reserved to cover outstanding accounts payable and 54297 for the Store Account a patients activity fund AVAILABLE INCOME State Appropriation for the operation of the Sanatorium in the year ended June 30 1947 was 40000000 which was increased to 154000000 by transfer of 114000000 from the State Emergency Fund to meet expenditures authorized by the General Assembly and given budget approval This was supplemented by 766259 received from donations sales and patients board and treatment making total income available for the period 154766259 OPERATING COSTS In the year ended June 30 1947 133473745 was expended for the current operating expense of the Sanatorium 30658739 for buildings and 9006952 for new equipment a total of 173139436 which exhausted the 154766259 available income and reduced the 22512659 cash balance held at the beginning of the fiscal period to 4139482 on June 30 1947 of which 4085185 is reserved for liquidation of outstanding accounts payable and 54297 for the Store Account COMPARISON OF CASH DISBURSEMENTS Disbursements for the period under review are compared with those of the two previous years as follows395 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 Administration 9430360 3995446 2490973 Medical 18479876 6515921 5273861 Nursing 13250952 6688609 5216759 Housekeeping 9350209 3369404 2949442 Culinarv 53841414 23533095 11500610 Laundrv 4182090 1693433 1105721 plant 52226271 14382638 5393276 Farm and Dairy 12022651 8090610 3312645 store 355613 46638 112876 Totals 173139436 68315794 37356163 BY OBJECT Expense Personal Services 57840535 Travel Expense 437559 Supplies and Materials 62188974 Communication Services 635368 Heat Light Power Water 6215293 Printing Publicity 280386 Repairs 683554 Rents 141946 Insurance Bonding 165966 Equipment Replacements 4693802 Miscellaneous 190362 Total Expense Payments 133473745 28542491 18996496 413925 48319 20213875 15099424 107275 79047 1235402 1008411 35043 68439 144225 323103 175652 49969 12832 21894 682908 901901 111435 19775 51675063 36572990 Outlay Lands Buildings and Permanent Improvements 30658739 15231456 379476 Equipment 9006952 1409275 403697 Total Cost Payments173139436 68315794 37356163 Number of Employees at June 30th 483 360 203 The net operating expense for the year ended June 30 1947 by application of accounts payable and inventories to the cash disburse ments was 119498678 exclusive of amount expended for con struction and new equipment and this cost the total patient days the net average daily population and the per capita cost per day is compared with previous years in the statement following396 DEPARTMENT OF PUBLIC HEALTH BATTEY STATE HOSPITAL ROME 1946 1945 64951625 36672780 199237 156360 5458 428 326 2345 1947 Net Operating Cost1194986 Total Patient Days 334136 Average Daily Census 9154 Per Capita Cost Per Day 358 In the past year the facilities of the Sanatorium were increased providing for a larger number of patients and this has required ad ditional personnel and an increase in the cost of operations GENERAL Dr Rufus F Payne Superintendent and Mr W T Montgomery Treasurer have each filed bond in the amount of 1000000 Financial records of the Sanatorium are maintained in the office of the State Department of Health in Atlanta and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Sana torium and the Department of Health for the cooperation and assist ance given the State Auditors office during this examination and throughout the year397 DEPARTMENT OF PUBLIC SAFETY 398 DEPARTMENT OF PUBLIC SAFETY RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 68000000 Budget Balancing Adjustments Lapses 40984097 Revenues Retained Sales 2055026 1946 68000000 28471631 3752324 Total Income Receipt111039123 100223955 NONINCOME State Revenue Collections Unfunded Private Trust Account 19126 1342756 76234 1805692 CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded Private Trust Accounts 9334857 86425 16437 Total121838724 PAYMENTS EXPENSE Personal Services 57852498 Travel 673588 Supplies Materials 39496987 3894799 949376 1245833 3916570 143731 86285 285930 4113048 136906 Communication Heat Light Power Water Publications Repairs Rents Insurance Indemnities Equipment Miscellaneous OUTLAYS Equipment NONCOST Private Trust Accounts CASH BALANCES JUNE 30th Budget Funds State Revenue Collections Unfunded Private Trust 4351462 1344034 3226967 105551 15159 Total 121838724 Includes subsistence and quarters allowance 2445198 162659 48465 104609735 43930909 378508 27570531 4254561 801958 1131842 3612711 138566 12581 31980 2669635 88552 Total Expense Payments112795551 84622334 8711962 1837720 9334857 86425 16437 104609735399 DEPARTMENT OF PUBLIC SAFETY CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK 3226967 Budget Funds Revenue Collections Account iriq Private Trust Fund 151ij LIABILITIES BUDGET FUNDS icr7R40 Accounts Payable 1587640 Surplus for Operations if and when approved on Budgets lbd9d REVENUE COLLECTION FUND Reserve for Unfunded Revenue Collections PRIVATE TRUST FUNDS Due Employees on U S Bond Purchased 3347677 3226967 105551 15159 3347677BMP 400 DEPARTMENT OF PUBLIC SAFETY SUMMARY FINANCIAL CONDITION The Department of Public Safety ended the fiscal year on June 30 1947 with a cash surplus available for operations in the amount of 1639327 after making provision for payment of 1587640 in outstanding accounts payable and reserving 105551 revenue col lections to be funded in the State Treasury and 15159 due employees on U S Bond Purchases REVENUE COLLECTIONS This agency collects license fees from operators of motor vehicles under the Drivers License Act and in the year just closed collected a total of 98002376 as compared with 93864188 in the previous fiscal year Included in revenue collections for the year ended June 30 1947 is the amount of 12535775 from sale of five year licenses which were authorized by Legislative Act approved March 27 1947 DISPOSITION OF REVENUE COLLECTIONS The 98002376 revenue collected in the period under review together with a cash balance of 86425 brought over from the previous fiscal year made a total of 98088801 to be accounted for of which 97983250 was funded in the State Treasury and 105551 remained on hand at June 30 1947 to be transferred to the State Treasury in the next fiscal period AVAILABLE INCOME State Appropriation for the operating cost of the Department for the year ended June 30 1947 was 68000000 which was increased to 108984097 by transfer of 40984097 from the State Emergency Fund to meet expenditures approved on budgets and this allotment of State Funds was further increased by 2055026 from sale of automobiles insurance recoveries and other revenues retained making total income available with which to meet the years operating expenses 111039123 OPERATING COSTS For the operating expense of the Department 112795551 was expended in the year just closed 264645 was paid for three new401 DEPARTMENT OP PUBLIC SAFETY license validating machines and thirtyfour Ford cars were pur chased at a cost of 4086817 making total expenditures of 117147013 which exhausted the 111039123 income and reduced the 9334857 available funds on hand at the beginning of the fiscal year to 3226967 on June 30 1947 The first lien on this 3226967 remaining cash balance is for liquidation of 1587640 in outstanding accounts payable and the remainder of 1639327 represents funds provided through budget approvals in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Expenditures for operating costs of the Department for the past three years are compared as follows YEAR ENDED JUNE 30 BY ACTIVITY 1947 1946 1945 Georgia Bureau of Investigation 8532055 6306110 5088747 Drivers License Bureau 14676859 13645442 10827502 Georgia State Patrol 93938099 73382744 54338068 Totals 117147013 93334296 70254317 BY OBJECT Personal Services 57852498 43930909 36140303 Subsistence Allowances 22291600 18419487 1325 Travel Expense 673588 378508 514483 Supplies and Materials 17205387 9151044 887821 Communication Services 3894799 4254561 4870423 Heat Lights Power Water 949376 801958 792223 Printing Publicity 1245833 1131842 781920 Repairs Alterations 3916570 3612711 3480368 Rents 143731 138566 147381 Insurance Bonding 86285 12581 24573 Indemnities 285930 31980 386759 Equipment Replacements 4113048 2669635 1589301 Miscellaneous 136906 8552 89798 Total Expense Payment 112795551 84622334 70119978 Outlay Automobiles 4086817 8711962 Other Equipment 264645 134339 Total Cost Payments117147013 93334296 70254317402 DEPARTMENT OF PUBLIC SAFETY YEAR ENDED JUNE 30 BY OBJECT Number of Employees at June 30 Regular Employees Temporary Employees 1947 267 19 286 1946 280 24 304 1945 234 30 264 Act of the General Assembly approved January 30 1946 provided for increase in the uniformed personnel of the Department together with increased salaries and subsistence allowances quoted in part in audit report for the previous year MOTOR VEHICLE EQUIPMENT In the period under review the Department sold thirty cars and purchased thirtyfour new Ford automobiles and on June 30 1947 and the following motor vehicle equipment In service of the Department 3 Mercurys 110 Fords passenger cars 2 Fords trucks 2 Pontiacs 117 In Garage Storage 3 Mercurys 4 Fords passenger cars 1 Pontiac 1 Plymouth In Service of Georgia State Guard 25 Fords passenger cars 1 Buick 2 Pontiacs 1 Chevrolet 1 Motorcycle 30403 DEPARTMENT OF PUBLIC SAFETY In Service of Military Department 1 Total Automobiles 156 Total Motorcycles 1 157 Cars assigned directly to the Georgia State Guard are under author ity of Acts 1943 providing that any property of the State is available for use of the State Guard including property and equipment of the Department of Public Safety and equipment assigned to the Military Department is under authority of the same Act under an opinion of the AttorneyGeneral E Spence as Director of the GENERAL Mr J Q Davis succeeded Mr W Department on January 20 1947 The Director of the Department of Public Safety is bonded in the amount of 1000000 as is also the Treasurer two Assistant Treas urers are bonded for 500000 each the Cashier for 200000 and other employees for 100000 each under schedule bond All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Depart ment for the cooperation and assistance given the State Auditors office during this examination and throughout the year404 DEPARTMENT OF PUBLIC SAFETY ANALYSIS OF REVENUE COLLECTIONS YEAR ENDING JUNE 30 1947 TAXES Business Licenses Chauffeurs 5 Years at 1000 135000 Chauffeurs 1 Year at 200 16965300 Chauffeurs Duplicate at 050 56050 Nonbusiness License Operators 5 Years at 50010358500 Operators Wives 5 Years at 250 1998650 Operators Minors 5 Years at 125 43625 Operators 1 Year at 100 59309200 Operators Wives 1 Year at 050 7680700 Operators Minors 1 Year at 025 836775 Operators Duplicates at 050 198500 Operators Duplicates at 025 28500 Learners Permits 275750 17156350 80730200 OtherNo License Issued Items in SuspenseLetters of Credit Issued Overage Miscellaneous Items 59800 56026 115826 Note Total 5 Year Licenses sold 12535775 98002376405 PUBLIC SERVICE COMMISSION406 PUBLIC SERVICE COMMISSION RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Total Income Receipts NONINCOME State Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded 11000000 3009433 3616250 108267 2396000 Total 20129950 1946 11000000 937045 14009433 11937045 713750 67461 3109750 14400506 PAYMENTS EXPENSE Personal Services 10654897 Travel Supplies Materials Communication Publications Repairs Insurance Equipment Miscellaneous 1952517 239137 452989 186848 34147 11591 318294 196647 CASH BALANCES JUNE 30th Budget Funds State Revenue Collections Unfunded 70633 6012250 9423928 1475427 201953 328383 254240 18494 6650 116911 70253 Total Expense Payments 14047067 11896239 108267 2396000 Total 20129950 14400506407 PUBLIC SERVICE COMMISSION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Bank Budget FundsContingent Budget FundsMotor Vehicle 34958 35675 Revenue Collection Fund Total Assets 70633 6012250 6082883 LIABILITIES RESERVE SURPLUS LIABILITIES None Reported RESERVE For Earnings to be Funded into State Treasury SURPLUS June 30 1947 For Operations Subject to Budget Approvals 6012250 70633 6082883408 PUBLIC SERVICE COMMISSION SUMMARY FINANCIAL CONDITION The Public Service Commission ended the fiscal year on June 30 1947 with a cash surplus of 70633 and reported no outstanding accounts payable or other liabilities REVENUE COLLECTIONS The Public Service Commission is the revenuecollecting agency for licenses and fees levied against Motor Carriers coming under the jurisdiction of this office as provided by law and in the period under review collected 14116250 of which 13452500 was from licenses of Motor Carriers at 2500 each 577500 from Certificates of Public Convenience at 3500 each and 86250 from certificate transfer fees at 750 each Revenue collections the previous fiscal year ended June 30 1946 were 11971250 and two years ago 11731250 DISPOSITION OF REVENUE COLLECTIONS The 14116250 revenue collected in the fiscal year ended June 30 1947 together with 2396000 held at the beginning of the period made a total of 16512250 to be accounted for of which 10500000 was funded in the State Treasury and 6012250 remained on hand at June 30 1947 to be transferred to the State Treasury in the next fiscal period AVAILABLE INCOME State Appropriation for the operation of the Public Service Com mission in the year ended June 30 1947 was 11000000 to which was added 3009433 transferred from the Emergency Fund to meet expenditures given budget approval as provided by law making total income available for the period 14009433 OPERATING COSTS Expenditures by the Commission for the years operations were 14047067 which exhausted the 14009433 available income and reduced the 108267 cash balance held at the beginning of the year to 70633 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals409 PUBLIC SERVICE COMMISSION COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the statement following YEAR ENDED JUNE 30 1947 1946 1945 Personal Services 10654897 9423928 9218584 Travel Expense 1952517 1475427 1174583 Supplies 239137 201953 178237 Communication Services 452989 328383 345610 Printing Publicity 186848 254240 112015 Repairs 34147 18494 14021 Equipment 318294 116911 24805 Other Expense 208238 76903 76350 Totals 14047067 11896239 11144205 Number of Employees at June 30th 31 30 29 Of the 2150828 increase in expenditures in the past year over the year ended June 30 1946 1230969 was in salaries and wages paid 477090 in travel expense and 442769 in other costs GENERAL The Chairman of the Public Service Commission is bonded in the amount of 250000 the Secretary and Treasurer for 250000 Cashier for 200000 and Inspectors for 200000 each Books and records of the office are well kept all known receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Com mission for the cooperation and assistance given the State Auditors office during this examination and throughout the year411 DEPARTMENT OF PUBLIC WELFARE Administration and BenefitsH 412 DEPARTMENT OF PUBLIC WELFARE ADMINISTRATION PUBLIC ASSISTANCE RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 560500000 Budget Balancing Adjustments Lapses 79392161 Revenues Retained Grants from U S Government1207698244 County Participation 82099961 Transfers Other Spending Units 1489530 1946 560500000 25098129 603100693 56339815 1664825 Total Income Receipts1928200836 1243373812 CASH BALANCES JULY 1st Budget Funds 17751098 25828696 Total 1945951934 1269202508 PAYMENTS EXPENSE Personal Services 29003628 Travel 1701413 Supplies Materials 720034 Communications 1204976 Publications 894652 Repairs 103674 Rents 566320 Insurance 96363 Indemnities 3150 Grants to Counties 99069582 Equipment 605659 Miscellaneous 63408 Benefits 1665260405 25276756 1443629 552475 1293527 898427 69145 293680 89251 78088057 195329 52350 1143198784 Total Expense Payments1799293264 1251451410 CASH BALANCES JUNE 30th Budget Funds 146658670 17751098 Total 1945951934 1269202508413 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANKS State Funds 22184691 Federal Funds 124365471 County Funds 108508 Total Assets 146658670 LIABILITIES RESERVES AND SURPLUS ACCOUNTS PAYABLE AND ENCUMBRANCES Administrative Expense 619314 Administrative Grants to County Welfare DepartmentsJune 1947 8500000 9119314 UNALLOTTED FUNDS ON DEPOSIT WITH STATE Federal Funds Public Assistance120522599 Crippled Children 1362585 Child Welfare 2345435 Civilian War Assistance 134852 124365471 County Funds Public Assistance 108508 124473979 CASH SURPLUS State Funds For Benefits 10869675 For Administrative Operations 501637 For Administrative Grants to County Welfare Departments 1694065 13065377 Total Liabilities Reserves and Surplus 146658670414 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS SUMMARY INTRODUCTION The within report covers an examination of the Benefits and Ad ministative Funds of the State Department of Public Welfare for the fiscal year ended June 30 1947 The State Institutions coming under the control of the Department are reported under separate covers FINANCIAL CONDITION At the close of the fiscal year on June 30 1947 the Department had surplus State funds of 10869675 for Benefit payments 501637 for Administration and 1694065 for Administrative Grants to County Welfare Departments after providing the necessary reserves of 9119314 to cover outstanding accounts payable and encumbrances and 124473979 unallotted encumbrances and 124473979 unal lotted Federal and County Funds held on this date Surplus State fund balances at the end of the period represent the excess of funds which have been provided under the budget over obligations incurred and will be available for expenditure in the next fiscal year subject to budget reapprovals Federal funds for benefit payments and administrative expenses are advanced to the State for deposit in special bank accounts and are subject to withdrawals only when expenditures are made charge able to the activity for which the funds have been allocated Unex pended Federal funds accordingly are reported as unallotted funds on deposit with the State and not included in surplus AVAILABLE INCOME The State provided through allotment of Appropriation funds in the period under review 566864280 for payment of benefits 13283791 for administrative expense of the State Office and 59744090 for Grants to County Welfare Departments a total for the year of 639892161 Receipts from the Federal Government less refunds for benefits and administration amounted to 1207698244 and 82099961 was re ceived from Counties for participation in public assistance benefits making total receipts from the State U S Government and Counties for the period 1929690366415 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS From this 1929690366 received 1441788 was transferred to the State Personnel Board for the pro rata part of the cost of Merit System administration and 47742 to the Department of Education for a portion of the expense of Surplus Commodity distribution leaving net income of 1928200836 available to the Department of Public Welfare with which to pay benefits administrative expense and Grants to County Welfare Departments in the year ended June 30 1947 OPERATING COSTS From this 1928200836 available funds 1665260405 benefits were paid 99069582 Grants were made to County Welfare Depart ments and 34963277 was used for administrative expense of the State Office making a total of 1799293264 and 128907572 re mained on hand and increased the 17751098 cash balance held at the beginning of the fiscal period to 146658670 on June 30 1947 Of this 146658670 remaining cash balance 22184691 were in State funds and available for expenditure in the next fiscal period subject to budget reapprovals after providing for liquidation of outstanding accounts payable and encumbrances and 124473979 was the amount of unallotted Federal and County funds on deposit with the State BENEFIT PAYMENTS Benefit payments for the year were 1665260405 summarized by type of assistance and source of funds as follows STATE FEDERAL COUNTY FUNDS FUNDS FUNDS TOTAL PUBLIC ASSISTANCE old Aee 449591697 850792616 68441287 1368825600 SL 16738978 28894225 2401747 48034950 Dependent Children 80449492 132839425 11225733 224514650 Totals 546780167 1012526266 82068767 1641375200 PERCENTAGES 0d Aee 3285 6215 500 10000 nd 3485 6015 500 10000 DependenrChildren SMS 5917 M Totals 3331 6169 500 10000416 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS The number of recipients of Old Age Assistance Aid to the Blind and Aid to Dependent Children together with unit amount of pay ment which is based on the assistance needed to make up the de ficiency of each individual budget after taking into consideration the income of the individual for the month of January 1947 as compiled by the Welfare Departments Division of Research and Statistics are shown in the following statement NUMBER OF PAYMENTS Amount 100 200 300 400 500 600 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 21 00 2200 2300 2400 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400 199 299 399 499 599 699 799 899 999 1099 1199 1299 1399 1499 1599 1699 1799 1899 1999 2099 2199 2299 2399 2499 2599 2699 2799 2899 2999 3099 3199 3299 3399 3499 Aid to Dependent Old Age Aid to Blind Children 6 0 0 25 0 1 53 2 2 174 2 1 508 2 9 1020 9 8 1757 16 16 3090 37 27 4496 65 35 6197 113 71 6560 136 57 5801 144 86 5007 137 97 4614 122 90 4268 135 110 3559 113 98 3633 95 89 2966 109 136 2455 84 99 2314 85 163 1994 67 152 1832 67 153 1638 60 142 1421 55 839 1271 70 82 998 43 84 907 38 64 750 45 79 586 34 75 794 37 132 542 23 69 430 22 61 342 20 83 552 32 105 M417 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS Amount 3500 3600 3700 3800 3900 4000 4100 4200 4300 4400 4500 4500 4600 4700 4800 4900 5000 5100 5200 5300 5400 5500 5600 5700 5800 5900 6000 6100 6200 6300 6400 6500 6600 6700 6800 6900 7000 7100 7200 7300 7400 7500 7600 7700 3599 3699 3799 3899 3999 4099 4199 4299 4399 4499 4599 4699 4799 4899 4999 5099 5199 5299 5399 5499 5599 5699 5799 5899 5999 6099 6199 6299 6399 6499 6599 6699 6799 6899 6999 7099 7199 17299 7399 7499 17599 7699 17799 Old Age Aid to Blind 427 30 290 13 230 14 157 13 139 10 166 11 131 8 111 13 84 8 73 4 725 41 Aid to Dependent Children 104 78 75 82 546 60 46 42 50 37 51 55 37 42 40 54 46 51 36 330 19 17 17 29 24 22 18 14 16 19 19 14 22 15 178 10 9 7 4 7 4 11 5418 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS NUMBER OF PAYMENTS Amount 78007899 79007999 80008099 81008199 82008299 83008399 84008499 85008599 86008699 87008799 88008899 89008999 90009099 91009199 92009299 93009399 94009499 95009599 96009699 97009799 98009899 99009999 Old Age Aid to Blind Aid to Dependent Children 6 10 4 10 6 9 61 8 3 0 5 3 4 1 4 2 6 3 2 1 2 29DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS 419 CRIPPLED CHILDREN BENEFITS Nature of Expenditure Amount Medical Services Physicians and Surgeons S48duu Field Services Physical Therapists and Nursing Services Hospitalization Convalescent Care Appliances Clinical Expense 12559015 3284698 1864870 247479 Transportation of Crippled Children 26733 Totals 23343 Fund Distribution State Funds Federal Funds 11696622 11696621 Percent 1517 796 5369 1404 797 106 11 10000 5000 5000 10000 Totals 23343 CIVILIAN WAR ASSISTANCE Benefits to Injured 4919oZ This is a program of the Social Security Board for providing assistance to civilians who are in need because of enemy attack or action to meet such attack or the danger thereof and is paid 100 7c from Federal Funds COMPARISON OF BENEFIT PAYMENTS Benefit payments for the past three years are compared in the statement following YEAR ENDED JUNE 30th 1947 1946 1945 Public Assistance 1368825600 962792793 905877150 rL 48034950 35861850 34856250 Dependentchildren 224514650 127626750 U8196100 Total 1641375200 1126281393 1058929500 Crippled Children Benefits 23393243 16792214 13967299 Civilian War Assistance Benefits 491962 125177 34640 A comparison of Public Assistance Benefits paid in the month of June 1947 with payments for the same month in 1946 and 1945 is shown below420 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Number of Individuals JUNE 1947 Old Age 75810 Blind 2189 Dependent Children 16476 Totals jiil 94475 JUNE 1946 Old Age 69506 Blind 2096 Dependent Children 12064 Totals 83666 JUNE 1945 Old Age 66259 Blind 2010 Dependent Children 9829 Totals 78098 Net Amount Paid Ai All Ind erage owance per ividual 129041250 4472000 22596250 1702 2043 1371 156109500 1652 90366950 3312850 12988300 1300 1580 1077 106668100 1275 75698150 2852450 9787200 1142 1419 996 88337800 1131 Since the beginning of the program in 1937 8223756565 has been paid in Public Assistance benefits old age assistance aid to the blind and aid to dependent children 156436123 for crippled chil dren benefits in the form of medical and hospital care furnished and 720329 Civilian War Assistance benefits a grand total of 83809 13017 and these benefit payments are tabulated by fiscal years as follows Public YEAR ENDED JUNE 30th Benefits 1938 324057772 1939 471555000 1940 345578450 1941 532871050 1942 747343500 1943 939433550 1944 1036331150 1945 1058929500 1946 1126281393 1947 1641375200 Totals 8223756565 Crippled Civilian Children War Benefits Assistance 2229201 16266325 16505304 18293223 21388607 12758558 25000 14842149 43550 13967299 34640 16792214 125177 23393243 491962 156436123 720329 LllilMJM421 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS Federal Social Security Act Amendments of 1946 raised the maxi mum old age assistance and aid to the blind benefit payments subject to Federal participation from 4000 to 4500 effective October 1 1946 and ending December 31 1947 and increased the Federal Governments portion from 50 of the benefit paid to 66 of the first 1500 and 50 of the remainder Under provisions of the same Act Federal participation in benefits to dependent children was raised from 50 of such benefits to 66 of the first 900 and 50 of the remainder The increased allowance per individual together with increase in the number of recipients on benefit rolls the past year increased benefit payments for old age assistance aid to the blind and aid to de pendent children 515093807 in the fiscal year ended June 30 1947 over the previous year ended June 30 1946 The 1946 Amendments also changed the Federal Governments par ticipation in administrative expense from 5 of the Federal portion of Old Age assistance checks to 50 of direct costs of Old Age Assistance program the 50 participation in administrative cost of Blind and Dependent Children benefit programs remaining unchanged ADMINISTRATIVE EXPENSE AND GRANTS TO COUNTIES The cost of administering all operations of the Welfare program by the Department for the year ended June 301947 was 134032859 of which 34963277 was for State Office expense and 99069582 Grants to County Welfare Departments The cost of administrative operations of the State Office of the Department amounting to 34963277 consists of 24270912 expense incurred in administering the Public Assistance Program 3589662 for the Crippled Children Program 1416238 cost of administering the State Institutions under the control of the Department 5465636 for Child Welfare Services and 220829 for Federal War Services and other relief programs Grants to Counties for administrative purposes amounting to 99069582 represent payments of 99054897 to County Welfare Departments based upon their approved budgets for salary and travel of the County Director and other staff members when engaged m the performance of welfare duties for which the State makes appropriation the State participating to the extent of 95 of such expenses plus payments of 14685 from Federal funds for services rendered by the County Departments under the Selective Service Medical Survey and Civilian War Assistance Programsmm 422 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS COMPARISON OF ADMINISTRATIVE EXPENSE The administrative expense of the Department of Public Welfare and Grants to County Welfare Departments for the past three years are compared in the statement following YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 Public Assistance Program123325809 Crippled Children Program 3589662 State Institutions 1416238 Child Welfare Services 5465636 Federal War Services 18640 Other Welfare Services 216874 Totals 134032859 96272614 3493505 1386744 5053222 1789106 257435 87204214 2993518 1678731 4489165 4115557 225878 108252626 100707063 BY OBJECT State Department Personal Services 29003628 Travel Expense 1701413 Supplies and Materials 720034 Communication Services 1204976 Printing Publicity 894652 Repairs 103674 Rents 566320 Miscellaneous 63408 Insurance and Bonding 96363 Indemnities 3150 Equipment 605659 Subtotals 34963277 Administrative Grants to County Departments 99069582 Totals 134032859 25276756 24014920 1443629 1521133 552475 412347 1293527 1343890 898427 1101336 69145 87900 293680 274142 52350 75723 89251 103603 195329 51276 30164569 28986270 78088057 71720793 108252626 100707063 BY FUNDS State Funds 70983265 Federal Funds 63049594 Totals 134032859 mmmu 68895482 39357144 62684488 38022575 108252626 100707063423 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS YEAR ENDED JUNE 30th PERCENTAGES 1947 1946 1945 State Funds 9296 6364 6224 Federal Funds 4704 3636 3776 Totals 10000 10000r 10000 Number of Employees at June 30th 129 112 101 The 134032859 expended for administrative expense of the State Office and for Grants to County Departments the past year represents an increase of 25780233 or 238 over the 108252626 for the previous year ended June 30 1946 the greater part of the additional funds required being provided through increased allocations of Federal funds for administration And it will be noted by com paring benefit payments for the past two years that public assistance benefits paid in the fiscal year ended June 30 1947 also were larger the amount of increase being 515093807 or 457 over the 1946 fiscal year total of 1126281393 GENERAL Mr L C Groves succeeded Mr A J Hartley as Director of the Department of Public Welfare on May 12 1947 The Director of the Department is bonded in the amount of 2000000 the Chief of the Division of Accounts and Finance for 5000000 and other employees in varying amounts Books and records of this agency are complete and accurate and the accounting system is well suited to the needs of the Department All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the Director the Chief of the Division of Accounts and Finance and the staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year424 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 PUBLIC ASSISTANCE TOTAL PAYMENTS FOR THE YEAR County Old Age 1 Appling 5335500 2 Atkinson 4243950 3 Bacon 2079900 4 Baker 4182000 5 Baldwin 7937700 6 Banks 2909450 7 Barrow 4563100 8 Bartow 9705600 9 Ben Hill 6356900 10 Berrien 2973550 11 Bibb 47039400 12 Bleckley 3434850 13 Brantley 2461000 14 Brooks 8827250 15 Byran 2117600 16 Bulloch 6411450 17 Burke 8768500 18 Butts 3239300 19 Calhoun 4559550 20 Camden 2905200 21 Candler 4211650 22 Carroll 24402550 23 Catoosa 5005600 24 Charlton 2028200 25 Chatham 40064200 26 Chattahoochee 689100 27 Chattooga 7207100 28 Cherokee 11356200 29 Clarke 9649650 30 Clay 2682300 31 Clayton 4079700 32 Clinch 3282750 33 Cobb 19581200 34 Coffee 8614400 35 Colquitt 8561550 36 Columbia 5164500 37 Cook 4316700 38 Coweta 14551900 39 Crawford 2894300 40 Crisp 7634150 41 Dade 2314300 42 Dawson 2448900 43 Decatur 9082700 44 DeKalb 34797600 Dependent Total Public Blind Children Assistance 261650 2207250 7804400 183950 1158250 5586150 68600 1467350 3615850 95200 738450 5015650 325400 991800 9254900 59500 377000 3345950 45000 410800 5018950 168100 1093550 10967250 361800 627350 7346050 188600 425850 3588000 1795350 10746200 59580950 127950 450250 4013050 88100 980750 3529850 263700 465950 9556900 147500 596550 2861650 232900 737800 7382150 241000 587250 9596750 96650 63900 3399850 150650 463350 5173550 168600 454900 3528700 119100 1519300 5850050 563650 1365750 26331950 136050 888250 6029900 105450 315800 2449450 3491250 11112050 54667500 61050 155400 905550 246250 1064250 8517600 236200 2629500 14221900 520300 875100 11045050 44750 272950 3000000 114150 1177900 5371750 111500 553850 3948100 197900 3812400 23591500 429950 3441650 12486000 414650 781450 9757650 126550 418250 5709300 168550 784750 5270000 787850 1328150 16667900 69950 163400 3127650 171250 1772600 9578000 35900 862350 3212550 33200 293100 2775200 268850 1479000 10830550 971300 9517150 45286050 425 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 BENEFITS Average per Month Crippled Children Benefits Administrative GrantsinAid Number Allowance Number of per Children Total to County Individuals Individual Treated Payments Departments 452 1439 4 83399 348163 333 1399 3 54457 272149 196 1536 4 60669 229255 283 1479 3 149942 339245 592 1302 5 160043 748600 246 1133 2 22466 289700 380 1102 2 11937 455242 645 1417 14 228501 615318 378 1619 3 48167 439165 239 1252 8 119785 452200 2912 1705 19 382560 3065051 274 1222 4 13327 335825 267 1103 4 30981 286625 634 1256 3 106676 594249 190 1252 6 29308 266950 463 1330 6 206947 606998 770 1039 13 289826 901628 278 1019 4 50726 427720 356 1212 3 31861 342735 201 1464 5 34740 276830 309 1576 7 117452 314216 1250 1756 9 167241 1073424 282 1779 3 85820 313881 156 1306 2 8872 233232 2114 2154 11 86509 2927617 65 1159 3 6761 229743 453 1568 7 227914 419851 818 1448 8 138238 763919 702 1312 11 319261 808976 207 1209 5 181997 259791 294 1520 10 62372 332562 190 1735 5 48329 253040 1157 1699 14 311185 1096367 624 1667 9 90678 704419 560 1453 20 550387 766747 372 1279 8 93895 316793 315 1393 6 156872 367558 872 1594 11 107389 907723 226 1153 2 3814 296755 579 1377 10 155917 637108 228 1176 4 10773 228112 235 984 6 55962 227081 635 1420 5 70929 758165 2006 1881 13 148450 2086770 426 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 PUBLIC ASSISTANCE TOTAL PAYMENTS FOR THE YEAR 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 County Old Age Dodge 9133650 Dooly 8824500 Dougherty 13843050 Douglas 5377750 Early 9712750 Echols 1770550 Effingham 4480350 Elbert 10855700 Emanuel 9354550 Evans 2171700 Fannin 5023200 Fayette 4833450 Floyd 19696450 Forsyth 4718550 Franklin 7763200 Fulton 206217100 Gilmer 3715800 Glascock 3091300 Glynn 6315150 Gordon 7891450 Grady 6873450 Greene 7839300 Gwinnett 11583850 Habersham 10090250 Hall 12462450 Hancock 5311500 Haralson 6028300 Harris 6612150 Hart 7714300 Heard 3197150 Henry 6777350 Houston 4706300 Irwin 3365700 Jackson 5574200 Jasper 3478350 Jeff Davis 2609600 Jefferson 7536000 Jenkins 3798550 Johnson 4109500 Jones 3376450 Lamar 5956650 Lanier 1639450 Laurens 9556300 Lee 3059500 Dependent Total Public Blind Children Assistance 264650 2395300 11793600 254200 1044350 10123050 953100 1665350 16461500 172650 431200 5981600 505550 1419500 11637800 107100 511550 2389200 207250 445300 5132900 250250 954000 12059950 301350 2423500 12079400 57050 473450 2702200 112000 596900 5732100 152200 563550 5549200 608300 3365500 23670250 94000 1094050 5906600 142050 1185600 9090850 7626450 36591350 250434900 12700 797950 4526450 99900 629950 3821150 581550 1174200 8070900 108200 1059050 9058700 363650 1546350 8783450 25500 592800 8457600 166450 1677400 13427700 96700 866050 11053000 229700 1869950 14562100 255150 490650 6057300 101450 1161700 7291450 353800 714550 7680500 151250 1137750 9003300 163950 477850 3838950 89000 267600 7133950 183850 637250 5527400 124800 590950 4081450 54050 367400 5995650 182750 511450 4172550 117900 953800 3681300 152000 843800 8531800 145550 687900 4632000 130750 667800 4908050 75150 412100 3863700 237250 288850 6482750 130650 556000 2326100 386450 2854350 12797100 205300 181350 3446150 mmm427 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 BENEFITS Average per Month Crippled Children Benefits Administrative GrantsinAid Number of Allowance per Number Children Total to County Individuals Individual Treated Payments Departments 688 1429 4 60553 690201 501 1682 4 138918 573434 812 1689 11 606479 752875 406 1228 2 173151 374493 747 1298 9 397063 728372 104 1908 2 12945 236930 284 1503 4 39134 355300 765 1314 5 204889 776706 780 1291 17 278191 823655 191 1181 4 55691 196133 397 1203 6 132198 529435 412 1123 5 31729 327359 1466 1345 13 272006 1501492 369 1333 6 72031 365299 723 1047 2 37496 727923 10025 2082 134 1528092 12530307 346 1091 3 92067 345804 181 1759 1 58610 212643 438 1537 12 66023 576935 592 1275 9 51747 547209 535 1368 5 6154 390467 629 1120 4 32186 654952 880 1272 12 203832 1071852 560 1645 3 36015 517995 855 1420 14 234566 848825 422 1195 7 357129 460309 373 1627 5 101598 467070 398 1608 2 1193 511195 595 1262 2 53346 523572 283 1128 6 187358 369144 424 1401 4 76691 476155 450 1023 6 217850 605340 289 1179 3 11211 366548 549 910 7 187621 611737 302 1151 4 52571 360946 213 1442 5 150835 229948 580 1226 13 534632 566389 334 1154 14 189528 377460 328 1247 5 122500 462141 306 1053 1 2138 457760 362 1492 9 40607 354164 149 1299 7 58835 226518 803 1328 10 119640 943916 183 1569 4 186330 244449 428 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 PUBLIC ASSISTANCE TOTAL PAYMENTS FOR THE YEAR 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 County Old Age Liberty 3390000 Lincoln 5037950 Long 1505750 Lowndes 23274000 Lumpkin 3313450 Macon 8073800 Madison 7867850 Marion 3476400 McDuffie 5540050 Mclntosh 2397600 Meriwether 9154300 Miller 5423650 Mitchell 13730900 Monroe 4670900 Montgomery 2993700 Morgan 6526150 Murray 3109300 Muscogee 27210650 Newton 5719250 Oconee 3135200 Oglethorpe 6467800 Paulding 5773800 Peach 7017550 Pickens 3784950 Pierce 5093350 Pike 4036500 Polk 10320700 Pulaski 3935950 Putnam 4132400 Quitman 1547850 Rabun 8077150 Randolph 5876300 Richmond 24086950 Rockdale 3700200 Schley 2004600 Screven 5487050 Seminole 4405450 Spalding 16920350 Stephens 8402400 Stewart 5452950 Sumter 11137700 Talbot 4505450 Taliaferro 1568000 Dependent Total Public Blind Children Assistance 130750 574150 4094900 144150 474950 5657050 143850 560950 2210550 954300 4585250 28813550 9600 151350 3474400 180300 299150 8553250 151050 483850 8502750 168200 440000 4084600 109400 542050 6191500 79850 437600 2915050 314400 534750 10003450 211200 859600 6494450 623800 773050 15127750 111800 280300 5063000 167700 414950 3576350 229650 218650 6974450 85500 491250 3686050 1326300 9466000 38002950 105550 334750 6159550 71200 303100 3509500 150250 514200 7132250 125450 1264200 7163450 117400 1074700 8209650 5750 945700 4736400 281950 1030950 6406250 207450 355800 4599750 284100 1414200 12019000 171250 591000 4698200 47900 144800 4325100 32600 70350 1650800 107550 887250 9071950 179150 478750 6534200 1109550 3386050 28582550 74350 456700 4231250 17000 299550 2321150 267100 536550 6290700 29500 903850 5338800 678800 1070650 18669800 186650 1053800 9642850 84550 579900 6117400 334650 878850 12351200 129800 564250 5199500 28700 117150 1713850 429 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 BENEFITS Average per Month Crippled Children Benefits Administrative GrantsinAid Number Allowance Number of per Children Total to County Individuals Individual Treated Payments Departments 273 1251 20 356159 307446 356 1323 5 26886 378170 137 1346 6 49250 228295 1250 1920 15 243188 1009565 279 1038 5 136539 287027 509 1400 5 163903 611846 572 1239 8 94290 575059 234 1453 1 11722 313120 334 1545 7 138660 445170 224 1082 2 9661 240879 674 1236 6 136228 617978 314 1725 5 65668 380869 705 1789 8 533339 759734 345 1222 6 212651 567068 219 1360 1 32688 303607 448 1296 1 3223 478128 249 1234 3 44700 330980 1756 1803 25 460622 1853027 490 1046 3 43997 556752 287 1019 1 17546 242695 525 1131 6 57021 558959 572 1043 5 179342 383460 428 1598 2 17182 367356 340 1180 1 1019 414490 333 1601 11 211417 334228 263 1456 9 62384 357124 644 1555 11 95093 563089 353 1109 2 23930 378020 338 1067 9 457415 384117 103 1339 153409 354 2134 2 44321 299060 504 1081 7 175773 535300 1469 1621 30 541162 2112022 252 1397 5 208585 335350 181 1071 1 6060 229800 502 1043 12 365311 569049 294 1515 2 32764 336082 802 1939 19 321728 706644 542 1483 2 10911 528471 404 1262 6 272224 424619 819 1256 14 233410 845565 310 1400 3 47276 302679 155 918 1 142511 239938 430 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 PUBLIC ASSISTANCE County 132 Tattnall 133 Taylor 134 Telfair 135 Terrell 136 Thomas 137 Tift 138 Toombs 139 Towns 140 Treutlen 141 Troup 142 Turner 143 Twiggs 144 Union 145 Upson 146 Walker 147 Walton 148 Ware 149 Warren 150 Washington 151 Wayne 152 Webster 153 Wheeler 154 White 155 Whitfield 156 Wilcox 157 Wilkes 158 Wilkinson 159 Worth Totals TOTAL PAYMENTS FOR THE YEAR Old Age Blind Dependent Children Total Public Assistance 5832950 297900 113700 193650 284500 561200 95500 430800 59350 202800 637100 168350 103150 53800 77300 300400 184350 660450 151350 240850 345800 92550 121550 526850 213750 206950 84450 427150 901800 710600 1317300 144700 3103000 1438500 1671000 568350 977650 1793300 836850 254200 1222850 622400 1286050 760400 3844750 211300 720950 849500 178550 842450 491850 5216450 512900 402900 495950 1487100 7032650 5512800 6337100 6527500 8038450 5027350 5456550 14397250 18061450 6483700 8017700 6332850 8434650 2447100 3074800 3981800 5162250 26140800 28571200 5029800 6035000 2820050 3177400 3773350 5050000 9527400 10227100 12440900 14027350 7623250 8568000 14659350 19164550 4209300 4571950 6783100 4162050 7744900 5357350 1708550 1979650 4496300 5460300 3492700 3984550 12378800 18122100 6862800 7580450 9575050 10184900 3580250 4160650 11012500 12926750 1368825600 48034950 224514650 1641375200 am 431 DEPARTMENT OF PUBLIC WELFARE BENEFITS AND ADMINISTRATIVE FUNDS STATEMENT OF BENEFITS PAID AND ADMINISTRATIVE GRANTSIN AID BY COUNTY YEAR ENDED JUNE 30 1947 B E N E F ITS Average per Month Number Allowance of per Individuals Individual 476 1232 428 1235 453 1478 395 1150 860 1750 415 1610 550 1277 172 1493 319 1347 1456 1635 333 1509 213 1242 334 1261 574 1465 783 1493 634 1127 855 1868 302 1261 563 1146 323 1381 130 1273 302 1507 285 1163 956 1580 345 1832 738 1150 327 1061 588 1831 90018 1519 Crippled Children Benefits Administrative GrantsinAid Number Children Total to County Treated Payments Departments 6 292615 463115 2 26734 402136 5 34944 527383 6 100529 546307 14 675176 901656 10 379433 473005 13 391834 560934 200956 7 141704 302575 8 55977 1031220 11 345628 353602 2 40481 359022 1 1226 347467 5 179735 505100 7 126661 741190 14 176736 579803 9 82698 767410 6 91793 337668 12 142606 740281 369612 2 6314 266046 2 62603 346969 2 130777 326582 12 253123 589850 18 219532 476586 4 49236 760332 1 967 430490 11 318508 627184 1192 23393243 99069582 M DEPARTMENT OF PUBLIC WELFARE 433 Institutions434 DEPARTMENT OF PUBLIC WELFARE INSTITUTIONS DIVISION RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 226000000 226000000 Budget Balancing Adjustments Lapses 253769016 190162791 Transfers Other Spending Units479769016 416162791 Total Income Receipts 0 0 435 DEPARTMENT OF PUBLIC WELFARE Confederate Soldiers Home Atlanta 436 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 2132656 961937 Revenues Retained Earnings Veterans Aid Services 12000 12000 Total Income Receipts 2144656 973937 CASH BALANCES JULY 1st Budget Funds 111589 48866 Total 2256245 1022803 PAYMENTS EXPENSE Personal Services 400901 Travel 340 Supplies Materials 450298 Communication 8215 Heat Light Power Water 10668 Repairs 121351 Insurance 28340 Equipment 14674 Miscellaneous 55324 Total Expense Payments 1090111 911214 CASH BALANCES JUNE 30th Budget Funds 1166134 111589 Total 2256245 1022803 447805 500 266933 8715 12090 121760 7326 46085 437 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash in Bank For Maintenance 166134 For Improvements 1000000 Total Current Assets LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable RESERVES Reserve for Improvements SURPLUS For Operationsv Total Liabilities Reserves and Surplus 1166134 76381 1000000 89753 1166134438 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA SUMMARY FINANCIAL CONDITION The Confederate Soldiers Home ended the fiscal year on June 30 1947 with a cash surplus of 89753 available for regular operations and 1000000 to be used for improvements subject to budget ap provals after providing the necessary reserve of 76381 to cover outstanding accounts payable AVAILABLE INCOME Total income of the Soldiers Home for the year was 2144656 of which 1132656 was allotment of State Appropriation Funds by the Department of Public Welfare for regular operations and 1000000 for improvements and 12000 income from rents OPERATING COSTS From the 2144656 available income 1090111 was expended for operating the Home and 1054545 remained on hand increasing the 111589 cash balance held at the beginning of the fiscal year to 1166134 on June 30 1947 of which 166134 will be available for regular operating expense in the next fiscal period after providing for liquidation of outstanding accounts payable and 1000000 is to be expended for improvements COMPARISON OF OPERATING COSTS Expenditures for operations by the Confederate Soldiers Home for the past three years are compared in the statement following439 DEPARTMENT OF PUBLIC WELFARE CONFEDERATE SOLDIERS HOME ATLANTA YEAR ENDED JUNE 30 1947 1946 1945 Personal Services 400901 447805 333472 Travel Expense 340 500 980 Supplies and Materials 450298 266933 240793 Communication Services 8215 8715 8854 Heat Light Power Water 10668 12090 11622 Printing Publicity 227 Repairs and Alterations 121351 121760 48112 Insurance and Bonding 28340 747 Equipment 14674 7326 4623 Miscellaneous 55324 46085 31931 Totals 1090111 911214 681361 Number of Employees June 30th 5 6 5 Confederate Veterans in Home at June 30th 12 4 Veterans Widows in Home at June 30th 9 6 Legislative Act approved January 31 1946 provided for the ad mission and maintenance at the Home of Widows of Confederate Veterans GENERAL Books and records of the Soldiers Home are maintained by the Central Accounting Office of the Department of Public Welfare and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Depart ment of Public Welfare and the Confederate Soldiers Home for the cooperation and assistance given the State Auditors office during this examination and throughout the year 441 DEPARTMENT OF PUBLIC WELFARE Training School for Girls Atlanta442 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 6693209 Revenues Retained Earnings Corrections Total Income Receipts 6693209 CASH BALANCES JULY 1st Budget Funds 444684 Total 7137893 PAYMENTS EXPENSE Personal Services 2104842 Travel Supplies Materials 3043828 Communication 56470 Heat Light Power Water 315937 Repairs 68349 Rents Insurance 52683 Indemnities 48849 Equipment 398604 Miscellaneous 40915 Total Expense Payments 6130477 CASH BALANCES JUNE 30th Budget Funds 1007416 Total 7137893 1946 4806240 4806240 145283 4951523 2020513 1684357 43182 308114 83113 78434 287946 1180 4506839 444684 4951523443 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSET Cash in Bank Maintenance Account 607416 Improvement Fund Account 400000 1007416 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable 396789 RESERVES Reserve for Improvements 400000 SURPLUS For Operations 210627 Total Liabilities Reserves and Surplus 1007416444 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA SUMMARY FINANCIAL CONDITION The Training School for Girls ended the fiscal year on June 30 1947 with a cash surplus of 210627 and held 400000 for im provements subject to budget approvals after providing the neces sary reserve of 396789 to cover outstanding accounts payable AVAILABLE INCOME Total income of the Training School for Girls for the year was 6693209 provided through allotment of State Appropriation funds of which 6293209 was for the regular operating expense of the School and 400000 for improvements OPERATING COSTS From the 6693209 available income 6130477 was expended for the operating cost of the School and 562732 remained on hand increasing the 444684 cash balance held at the beginning of the fiscal year to 1007416 on June 30 1947 of which 607416 will be available for regular operating expense in the next fiscal period after providing for liquidation of outstanding accounts payable and 400000 is to be expended for improvements Payments for indemnities in the year amounting to 48849 were made under authority of Act of the General Assembly approved March 20 1943 and amended February 23 1945 which provides for indemnities to State employees injured in line of duty COMPARISON OF OPERATING COSTS Expenditures for the operation of the Training School for Girls for the past three years are compared in the statement following445 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR GIRLS ATLANTA YEAR 1947 Personal Services 2104842 Travel Expense Supplies and Materials 3043828 Communication Services 56470 Heat Light Power Water 315937 Repairs and Alterations 68349 Rents Miscellaneous 40915 Insurance and Bonding 52683 Indemnities 48849 Equipment 398604 Totals 6130477 Number of Employees at June 3018 Average Daily Population of Inmates 110 Annual Per Capita Cost 55732 ENDED JUNE 30th 1946 1945 2020513 2246505 90 1684357 1575079 43182 42339 308114 287994 83113 149217 1600 1180 1465 78434 287946 64515 4506839 4368804 17 18 110 110 40971 39716 Of the 1623638 increase in cost of operations the past year over the previous fiscal period ended June 30 1946 1359471 was in expenditures for supplies the larger part of which was food GENERAL Books and records of the Training School for Girls are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher The Superintendent of the School is bonded in the amount of 500000 Appreciation is expressed to the officials and staff of both the Department of Public Welfare and the Training School for Girls for the cooperation and assistance given the State Auditors office during this examination and throughout the year447 DEPARTMENT OF PUBLIC WELFARE Training School for Colored Girls Macon448 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 1981390 992387 Revenues Retained Earnings Corrections Total Income Receipts 1981390 992387 CASH BALANCES JULY 1st Budget Funds 34269 45683 Total 2015659 1038070 PAYMENTS EXPENSE Personal Services 438738 414925 Travel 2445 Supplies Materials 871471 460311 Communication 17940 20233 Heat Light Power Water 57568 58471 Repairs 36003 18266 Rents HOO 1325 Insurance 11302 2000 Equipment 248109 24208 Miscellaneous 373 1617 Total Expense Payments 1682604 1003801 CASH BALANCES JUNE 30th Budget Funds 333055 34269 Total 2015659 1038070449 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS gm5B Cash in Bank LIABILITIES RESERVES AND SURPLUS LIABILITIES 219161 Accounts Payable SURPLUS 113894 For Operations Total Current Liabilities and Surplus 333055450 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON SUMMARY FINANCIAL CONDITION The Training School for Colored Girls ended the fiscal year on June 30 1947 with a cash surplus of 113894 available for opera tions subject to budget approvals after providing the necessary reserve of 219161 to cover outstanding accounts payable AVAILABLE INCOME For the operating cost of the Training School in the period under review the Department of Public Welfare provided through allotment of State Appropriation funds 1981390 OPERATING COSTS From the 1981390 provided 1682604 was expended for the operating cost of the School in the year ended June 30 1947 and 298786 remained on hand increasing the 34269 cash balance held at the beginning of the fiscal period to 333055 on June 30 1947 The first lien on this remaining cash balance is for liquidation of 219161 in outstanding accounts payable and the remainder will be available for expenditure subject to budget reapprovals in the next fiscal period COMPARISON OF OPERATING COSTS Expenditures for the operation of the Training School for Colored Girls for the past three years are compared in the statement following451 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR COLORED GIRLS MACON YEAR ENDING JUNE 30th 1947 1946 1945 Personal Services 438738 414925 403925 Travel Expense Supplies and Mateals 871471 Communication Services i Heat Light Power Water 57568 8471 56846 Repairs and Alterations 36003 18266 21983 SsTanceandBondin 11302 2000 2000 Total Expense Payments1682604 1003801 894974 Outlay 602 17 New Buildings and Equipment Total Cost Payments1682604 1003801 2355191 Number of Employees at June 30th 4 3 Number of Colored Juvenile Delinquent Girls in School at June 30th JH 1J 21 Annual Per Capita Cost 5278 59047 52645 Outlay expenditures made in the fiscal year ended June 30 1945 have not been considered in calculating the per capita cost for the period GENERAL Books and records of the Training School for Colored Girls are kept in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Superintendent Ruth Stevenson is bonded in the amount of 500000 Appreciation is expressed to the officials and staff of both the Department of Public Welfare and the Training School for Colored Girls for the cooperation and assistance given the State Auditor s office during this examination and throughout the year 453 DEPARTMENT OF PUBLIC WELFARE School for Mental Defectives Gracewood454 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 44191999 Revenues Retained Earnings Hospital Services 823903 CASH BALANCES JULY 1st Budget Funds 966740 PAYMENTS EXPENSES Personal Services Travel Supplies Materials Communications Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 5510609 7130 8577136 109849 447125 2440 59824 1920 155666 1063534 4773 OUTLAYS Lands Improvements Personal Services Contracts Equipment 280000 247680 CASH BALANCES JUNE 30th Budget Funds 29514947 Total 45982642 1946 12634417 986293 Total Income Receipts 45015902 13620710 3884342 Total 45982642 17505052 5104589 452 6432918 95651 400151 8942 46490 1920 1250 401918 1894 Total Expense Payments 15940015 12496175 36431 3508039 497667 966740 17505052455 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash Regular Account 1114947 Special Account 28400000 29514947 LIABILITIES CASH LIABILITIES Accounts Payamle 776126 RESERVE For Improvements 28400000 SURPLUS For Operations 338821 29514947 In Division of Institutions Account456 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD SUMMARY FINANCIAL CONDITION The School for Mental Defectives ended the fiscal year on June 30 1947 with a cash surplus of 338821 after providing the necessary reserve of 776126 to cover outstanding accounts payable and re serving 28400000 to be used for permanent improvements AVAILABLE INCOME For the operation of the School in the year ended June 30 1947 the State Department of Public Welfare through allotment of State Appropriation funds provided 44191999 which was supplemented by 823903 from pay patients sales and other sources making total income available for the year 45015902 OPERATING COSTS From the 45015902 available income 15940015 was expended for the operating expense of the School and 527680 for purchase of lands buildings and new equipment a total of 16467695 and 28548207 remained on hand increasing the 966740 cash balance held at the beginning of the period to 29514947 on June 30 1947 Of this 29514947 remaining cash balance 776126 is for liquida tion of outstanding accounts payable 28400000 is to be used for permanent improvements and the remainder of 338821 will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following457 DEPARTMENT OF PUBLIC WELFARE SCHOOL FOR MENTAL DEFECTIVES GRACEWOOD YEAR ENDED JUNE 30th 1947 Expense Personal Services 5510609 Travel Expense 7139 Supplies and Materials 8577136 Communication Services 109849 Heat Light Power Water 447125 Printing Publicity 2440 Repairs and Alterations 59824 Rents 1920 Insurance and Bonding 155666 Equipment Replacements 1063534 Miscellaneous 4773 15940015 Outlay Lands Buildings and Permanent Improvements 280000 Equipment 247680 Total Cost Payments16467695 Number of Employees at June 30th 49 Average enrollment of mentally defective children for the year ended June 30th 503 Annual Per Capita Cost exclusive of outlay payments 31690 1946 1945 5104589 4836428 452 2005 6432918 5318642 95651 103003 400151 369083 8942 2250 46490 88498 1920 630 1250 1250 401918 446850 1894 3397 12496175 11172036 3544470 2550565 497667 1016702 44 4308 16538312 14739303 45 4229 29007 26418 GENERAL Books and records of the School for Mental Defectives are main tained in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Superintendent Ed W Schwall is bonded in the amount of 500000 Appreciation is expressed to the officials and staff of both the Department of Public Welfare and the School for Mental Defectives for the cooperation and assistance given the State Auditors office during this examination and throughout the year459 DEPARTMENT OF PUBLIC WELFARE Training School for Boys MUledgeville460 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS 1947 1946 Transfers Other Spending Units 46426178 Revenues Retained Earnings Corrections Service 227640 16199265 185050 Total Income Receipts 46653818 16384315 CASH BALANCES JULY 1st Budget Funds 1087021 Total 47740839 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 8034406 179425 9420876 138293 1465786 17386 278689 5112 258940 1671335 233450 783447 17167762 6920603 147165 6527378 125765 1237579 18501 150833 2906 3000 680598 184373 Total Expense Payments 21703698 15998701 OUTLAYS Lands Improvements Personal Services 2907532 54405 Supplies Materials 3356028 27635 Contracts 1900000 CASH BALANCES JUNE 30th Budget Funds 17873581 1087021 Total 47740839 171677621 461 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash 17873581 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts PayableOperations 1453837 Accounts PayableConstruction 131378 1585215 RESERVE Improvement Fund Allocations 16139927 SURPLUS For Operations 148439 17873581462 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE SUMMARY FINANCIAL CONDITION The Training School for Boys which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1947 with a cash surplus of 148439 after providing the necessary reserve of 1585215 to cover outstanding accounts payable and reserving 16139927 to be used for permanent improvements AVAILABLE INCOME To meet the operating cost of the School for the fiscal year ended June 30 1947 the Department of Public Welfare provided 46426178 through allotment of State Appropriation funds which was supple mented by 227640 income from sales and other sources making total income available for the year 46653818 OPERATING COSTS From the 46653818 available income 21703698 was expended for the current operating expense of the School and 8163560 for lands buildings and permanent improvements a total of 29867258 and 16786560 remained on hand increasing the 1087021 cash balance held at the beginning of the fiscal period to 17873581 on June 30 1947 Of this 17873581 remaining cash balance 1585215 is for liquidation of outstanding accounts payable 16139927 is to be used for permanent improvements and 148439 will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following463 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE YEAR ENDED JUNE 30th 1947 Expense Personal Services 8034406 Travel Expense 179425 Supplies and Materials 9420876 Communication Services 138293 Heat Light Power Water 1465786 Printing Publicity 17386 Repairs and Alerations 278689 Rents 5112 Insurance and Bonding 258940 Equipment 1671335 Miscellaneous 233450 1946 1945 Total Expense Payments21703698 6920603 6189475 147165 120063 6527378 5990721 125765 117216 1237579 1216159 18501 7769 150833 150203 2906 2624 3000 2000 680598 456019 184373 140447 15998701 14392696 Outlay Lands Buildings and Permanent Improvements 8163560 Total Cost Payments29867258 Number of Employees at June 30th Regular Payroll 63 Construction 4 67 Average number of white and colored boys in the school year ended June 30th Annual per capita cost exclusive of outlay payments 287 82040 59 59 2977 16080741 14392696 58 58 75623 53741 2873 50093 GENERAL Books and records of the Training School for Boys are maintained in the Central Accounting Office of the Department of Public Welfare and were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper vouchers Superintendent W E Ireland is bonded in the amount of 500000464 DEPARTMENT OF PUBLIC WELFARE TRAINING SCHOOL FOR BOYS MILLEDGEVILLE Appreciation is expressed to the officials and staff of both the Department of Public Welfare and the Training School for Boys for the cooperation and assistance given the State Auditors office during this examination and throughout the year 465 DEPARTMENT OF PUBLIC WELFARE Milledgeville State Hospital 466 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units319668213 154995469 Revenues Retained Earnings Hospital Services 10009607 9245495 Donations Surplus Commodities 5360950 3943685 Total Income Receipts335038770 168184649 NONINCOME Private Trust Accounts 7992767 9208817 CASH BALANCES JULY 1st Budget Funds 104646677 10655012 Private Trust Funds 7700097 4999646 Sinking Fund Hospital Author Bonds 6175371 188942292 Total461553682 381990416 PAYMENTS EXPENSE Personal Services111271032 103019242 Travel 352467 378864 Supplies Materials 153359354 112714083 Communication 510751 457525 Heat Light Power Water 3931166 3864660 Publications 246422 225677 Repairs 476537 505930 Rents 95946 198170 Insurance 1084024 90687 Equipment 11334462 10062756 Miscellaneous 317455 246064 Total Expense Payments282979616 231763658 OUTLAY Lands Improvements Personal Services 2228089 2973735 Supplies Materials 796271 172086 Contracts 66398798 22050426 Equipment 7588284 Total Outlay Payments 77011442 25196247 NONCOST Private Trust Accounts 8250595 6508366 CASH BALANCES JUNE 30th Budget Funds 85869760 104646677 Private Trust Funds 7442269 7700097 Sinking Fund Hospital Authority Bonds 6175371 Total 461553682 381990416DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL 467 CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash Budget Funds Regular Account 18299808 Superintendents Fund 2500000 Improvement Fund 53069952 Division of Institutions Account 12000000 85869760 Private Trust and Agency Funds Patients Deposits 4276020 Patients Benefit Fund 902030 Cadet School of Nursing 2264219 7442269 Total Cash 93312029 Accounts Receivable 71522 Inventory Supplies and Materials 21964768 115348319 LIABILITIES RESERVES AND SURPLUS CASH LIABILITIES Accounts Payable and Encumbrances 16968389 RESERVES Improvement Fund Unliquidated Contracts and Encumbrances 53098977 Funds Allocated for Buildings and Equipment 12416984 65515961 Private Trust and Agency Funds Patients Deposits 4276020 Patients Benefit Fund 902030 Cadet School of Nursing 2264219 7442269 SURPLUS Cash Surplus 3385410 Surplus Invested in Other Assets 22036290 25421700 115348319468 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL SUMMARY FINANCIAL CONDITION The Milledgeville State Hospital which is under the control of the Department of Public Welfare ended the fiscal year on June 30 1947 with a cash surplus of 3385410 for operations and 22036290 invested in accounts receivable and inventories after providing the necessary reserve of 16968389 to cover outstanding accounts payable and setting up reserves of 65515961 for new buildings and equip ment and 7442269 for Private Trust and Agency Funds held on this date AVAILABLE INCOME For the year ended June 30 1947 there was allotted to the Milledge ville State Hospital through the Department of Public Welfare from State Appropriation funds 325843584 for regular operations and building program and 52500000 for payment of Hospital Authority rentals which was supplemented by 5360950 in donated com modities 5385636 from pay patients 3846990 from sales and 776981 from other sources making a total for the period of 3937 14141 From the 393714141 receipts 58675371 was transferred to the State Hospital Authority leaving net income of 335038770 available to the Hospital with which to meet the years operating costs OPERATING COSTS Expenditures for the current operating expense of the Hospital in the year ended June 30 1947 were 282979616 and 77011442 was expended for new buildings and equipment which exhausted the 335038770 available income and reduced the 110822048 cash balance held at the beginning of the period to 85869760 on June 30 1947469 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL The first lien on this remaining cash balance of 85869760 is for liquidation of 16968389 in outstanding accounts payable and of the remainder 65515961 has been obligated for new buildings and equipment and 3385410 represents surplus available for opera tions subject to budget approvals in the next fiscal period The average daily population of the Hospital in the year ended June 30 1947 was 8895 and the daily per capita cost based on the expenditures of 282979616 was 0872 Included in this operating cost is the 5360950 value of commodities donated to the institution and by deducting this amount from the total expenditures a net daily per capita cost to the State of 0855 is shown as follows Daily Per Capita Cost Total Expenditures Less Outlay282979616 0872 Less Value of Donated Commodities 5360950 0017 Net Cost to State277618666 0855 In addition to the cost of operations for the period under review as reflected by expense payments the following products having a value of 77319445 were produced and consumed at the Hospital but which do not enter into the cash receipts and payments Value of Commodities Production Net Produced Cost Savings AbattoirMeat Products 42354100 38192681 4161419 DairyDairy Products 12007605 7819167 4188438 FarmFarm Products 18846224 10891537 7954687 CanneryFruits Vegetables 4111516 2180299 1931217 Totals 77319445 59083684 18235761470 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL COMPARISON OF OPERATING COSTS Expenditures for the past two years are compared in the statement following YEAR ENDED JUNE 30th 1947 Personal Services111271032 Travel Expense 352467 Supplies and Materials 153359354 Communication Services 510751 Heat Light Power Water 3931166 Printing Publicity 246422 Repairs and Alterations 476537 Rents 95946 Insurance and Bonding 1084024 Equipment 11334462 Miscellaneous 317455 Total Expense Payments282979616 Outlay New Buildings 69423158 Equipment 7588284 Total Cost Payments359991058 Average daily Hospital population for year ended June 30th 8895 Per Capita Cost Per Annum exclusive of outlay 31813 Per Capita Cost Per Diem exclusive of outlay 0872 Number of Employees at June 30th 1008 1946 1945 103019242 89922582 378864 428973 112714083 99907454 457525 408048 3864660 3684298 225677 163031 505930 396648 198170 216575 90687 14000 10062756 6279928 246064 44821 231763658 201466358 25196247 256959905 201466358 8620 8442 26887 23865 0737 0654 993 886 PRIVATE TRUST AND AGENCY FUNDS Private Trust and Agency Funds held by the Hospital at the close of the fiscal year on June 30 1947 amounted to 7442269 and con sisted of 4276020 deposits to patients personal accounts 902030 Patients Benefit Funds and 2264219 to the credit of the Cadet School of Nursing a Federal Government program at the Hospital471 DEPARTMENT OF PUBLIC WELFARE MILLEDGEVILLE STATE HOSPITAL ANALYSIS OF HOSPITAL IMPROVEMENT FUND AT JUNE 30 1947 Total Expenditures to Date Additions to Adminis Bldg 7092904 Criminally Insane Dormitory 33672183 Dormitory250 Bed 43379242 Auditorium 8206719 Personnel Building 968357 Roads and Drives 1300000 Equipment Criminally Insane Dormitory Dormitory250 Bed Laundry 7588284 Bakery Totals 102207689 Unliquidated Contracts and Encumbrances Unencumbered Allotment Balances 1082915 3998721 12596695 35391621 29025 416984 4500000 4700000 1600000 1200000 53098977 12416984 GENERAL Books and records covering the cash receipts and disbursements of the Milledgeville State Hospital are maintained in the Central Ac counting Office of the Department of Public Welfare with cost ac counts carried at Milledgeville and all were found in excellent condition All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of both the De partment of Public Welfare and the Milledgeville State Hospital for the cooperation and assistance given the State Auditors office during this examination and throughout the year473 SUPERVISOR OF PURCHASES474 SUPERVISOR OF PURCHASES RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 7500000 7500000 Budget Balancing Adjustments Lapses1500611 2024215 Total Income Receipts 5999389 5475785 CASH BALANCES JULY 1st Budget Funds 133744 200927 Total 6133133 5676712 PAYMENTS EXPENSE Personal Services 5032400 4692292 Travel 1875 Supplies Materials 486544 399287 Communication 420053 383739 Publications 3249 20739 Repairs 16780 17055 Rents 12000 12000 Insurance 16651 8000 Equipment 81446 51027 Miscellaneous 307 Total Expense Payments 6070998 5542968 CASH BALANCES JUNE 30th Budget Funds 62135 133744 Total 6133133 5676712475 SUPERVISOR OF PURCHASES SUMMARY FINANCIAL CONDITION The office of the Supervisor of Purchases ended the fiscal year on June 30 1947 with a cash surplus of 62135 and reported no out standing accounts payable or other liabilities AVAILABLE INCOME State Appropriation for the operation of the office of the Super visor of Purchases for the year ended June 30 1947 was 7500000 However operating expenses of the office were held below this figure and 1500611 was lapsed to the States General Fund as provided by law leaving net allotment for the year 5999389 OPERATING COSTS Expenditures by the Supervisor of Purchases for the operating expense of the office in the year ended June 30 1947 were 6070998 which exhausted the 5999389 available income and reduced the 133744 cash balance held at the beginning of the fiscal period to 62135 on June 30 1947 and this amount will be available for expenditure in the next fiscal year subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the office for the past three years are compared in the statement following YEAR ENDED JUNE 30th 1947 1946 1945 Personal Services 5032400 Travel Expense 1875 Supplies 486544 Communication Services 420053 Printing 3249 Repairs 16780 Rents 12000 Insurance and Bonding 16651 Equipment 81446 Miscellaneous Totals 6070998 Number of Employees June 30th 23 4692292 4669111 400 399287 337932 383739 367708 20739 9704 17055 18677 12000 12000 8000 8150 51027 400 307 107 5542968 5424189 24 22 476 SUPERVISOR OP PURCHASES GENERAL Mr W N Pate servedas Supervisor of Purchases to March 25 1947 when he was succeeded by Mr J L Pilcher The Supervisors bond is in the amount of 1500000 and assistant supervisors and bookkeeper are bonded for 500000 each Books and records were found in good condition all known re ceipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Supervisor of Purchases and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year477 DEPARTMENT OF REVENUE478 DEPARTMENT OF REVENUE RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 75000000 Budget Balancing Adjustments Lapses 84298307 Revenues Retained Taxes Retained at Source 165669059 Transfers Other Spending Units 215292 NONINCOME State Revenue Collections Unfunded Private Trust Account CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded Private Trust Account 505127 12897915 1655502 8496538 Total 348737740 PAYMENTS 75000000 63108255 143545730 146250 Total Income Receipts325182658 281507735 7694082 10589722 1287581 802456 10000 301871576 EXPENSE Personal Services Departmental 102191963 Retained at Source Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Indemnities Equipment Miscellaneous 165669059 19273487 1963318 5448096 23540 23417124 143828 2008984 408327 2300 964958 1226598 88712069 143545730 17099766 1638641 5517707 9074 20415163 116371 1574059 425435 10755 975110 1099934 Total Expense Payments322741582 281139814 NONCOST Private Trust Account 12897915 CASH BALANCES JUNE 30th Budget Funds State Revenue Collections Unfunded 4096578 9001665 10579722 1655502 8496538 Total 348737740 301871576479 DEPARTMENT OF REVENUE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH AND IN BANKS State Revenue Collections Unfunded 9001665 Operating Fund 4096578 Total 13098243 LIABILITIES RESERVES SURPLUS ACCOUNTS PAYABLE For Supplies 505098 For Printing 585440 For Equipment 470110 RESERVES For Funding to State Treasury SURPLUS For Operations Total 1560648 9001665 2535930 13098243 480 DEPARTMENT OF REVENUE SUMMARY FINANCIAL CONDITION The State Department of Revenue had surplus funds of 2535930 on June 30 1947 available for expenditure on approved budgets in the next fiscal period after making provision for liquidation of 1560648 outstanding accounts payable and held 9001665 in revenue collections to be transferred to the State Treasury REVENUE COLLECTIONS This Department is the principal taxcollecting agency of the State Government and in the year just closed collected or had accounting control of 9417586075 in State revenue of which 6029826743 was from taxes based on sales 2174639564 income taxes 5869 99920 property taxes and 626119848 from other taxes and earnings Revenue collections the past year reached a new high94175 86075 which is 1725737575 in excess of previous years revenue and 3469083491 greater than two years ago the major portion of the increased collections coming from taxes based on sales and income tax as shown in comparative statement following481 DEPARTMENT OF REVENUE COMPARISON OF REVENUE COLLECTIONS YEAR ENDED JUNE 30th 1947 Taxes Based on Sales Alcoholic Beverages1364843257 Beer 330310925 Wine 74343477 Subtotals1769497659 Carbonic Acid Gas 11493742 Cigar and Cigarette 863027504 Kerosene 60644531 Malt Syrup 11592 Motor Fuel 3323107121 Soft Drinks 2044594 Subtotals 6029826743 Income Tax 2174639564 Property Tax 586999920 NonBusiness License Tax Motor Vehicle License Tax 338210325 Other NonBusiness License Tax 42029325 Corporation Franchise Tax 55424735 Business License Tax 140298064 Earnings 283250 Fines and Forfeits 1949371 Inheritance Tax 37341067 Poll Tax 10583711 1946 1072707008 354668309 84908901 1512284218 12140262 758498087 45368955 15614 2728499143 2062271 5058868550 1518291609 537584359 276726926 28132275 45644405 132597679 277658 1836960 54513344 37374735 1945 420353314 298385380 63081839 781820533 15021877 512314248 37039594 75724 2126432866 2762875 3475467717 1408535281 548267534 257543276 19106215 43583937 113830818 303158 3046302 43101902 35716444 Totals 9417586075 7691848500 5948502584 DISPOSITION OF REVENUE COLLECTIONS The 9417586075 revenue collected in the year ended June 30 1947 together with a cash balance of 8496538 on hand at the be ginning of the fiscal year on July 1 1946 made a total of 94260 82613 to be accounted for of which 9251411889 was funded in the State Treasury 165669059 was retained as collecting and assessing fees and allowances to outside agencies such as Tax Col lectors Sheriffs Cigar and Cigarette dealers Motor Fuel dealers Wine dealers and sellers of Wild Life licenses as provided by law and 9001665 remained as cash on hand at June 30 1947 to be paid into the State Treasury in the next fiscal period The 165669059 in fees and allowances retained by Tax Collectors482 DEPARTMENT OF REVENUE Sheriffs etc is a part of the cost of collecting State revenue and so treated as expense in summarizing operations of the Revenue Col lecting Agency AVAILABLE INCOME State Appropriation to the Department for the year was 750 00000 to which was added 84298307 by transfer from the State Emergency Fund to meet expenditures given budget approval making the total State Allotment 159298307 494042 was real ized from transfers from the Unemployment Compensation Bureau for expense of collecting delinquent accounts and the funds available were reduced 278750 by transfer to the Department of Law for services rendered on said collections leaving net income available to the Department with which to meet the years operating expenses 159513599 OPERATING COSTS From the 159513599 available income 157072523 was ex pended for the Departments operating costs and 2441076 remained on hand increasing the 1655502 cash balance held at the beginning of the fiscal year to 4096578 on June 30 1947 The first lien on this 4096578 remaining cash balance is for liquidation of 1560648 in outstanding accounts payable and the remainder of 2535930 represents funds available in excess of obligations incurred and will be available for expenditure in the next fiscal period subject to budget reapprovals In addition to the 157072523 expended by the Department from its operating account there is also considered as cost the 165669059 fees and allowances retained at the source of tax collecting agencies as follows483 DEPARTMENT OF REVENUE BY WHOM RETAINED WHOLESALE DISTRIBUTORS OF Cigars and Cigarettes 84651742 Kerosene 604606 Motor Fuel 33544234 wine 3669701 122470283 AGENTS FOR Fishing Licenses 1331161 Hunting Licenses 2796996 Selling Fish 28610 4156767 TAX COLLECTORSCOUNTY For Collecting Corporation Franchise 1462079 Property TaxDigest Accounts 16432709 Sundry Occupation Tax 6774368 Professions Tax 825780 25494936 For Assessing Property TaxDigest Accounts 12609168 Sundry Tax 223985 12833153 SHERIFFSCOUNTY Motor Vehicle Registration 713920 Total 165669059484 DEPARTMENT OF REVENUE COMPARISON OF OPERATING COSTS Operating costs of the Department for the past three years are shown in the comparative statement following EXPENDITURES YEAR ENDED JUNE 30th 1947 1946 1945 BY DEPARTMENTAL UNITS Executive Office 3583786 Chain Store 576335 Cigar and Cigarette 6505331 Delinquent Tax 3340110 Fuel Oil Inspection 5219797 Income Tax 28093885 Liquor Tax 34037511 Malt Beverage 4033553 Motor Fuels 12079558 Motor Vehicle 43974511 Property Tax 11791190 Rolling Store 469840 Veterans License 399345 Wild Life Tax 911590 Wine Tax 2056181 4313778 300395 6317331 3661464 4978890 23764211 31036038 4518950 7991649 39567892 9384891 229757 107778 803315 617745 2978889 285136 5828862 3447975 4435867 19326046 26537221 4625205 5768846 32088306 8042386 201610 94244 607817 414964 Totals 157072523 137594084 114683374 BY OBJECT OF EXPENDITURES Personal Service102191963 Travel Expense 19273487 Supplies 1963318 Communication Service 5448096 Heat Lights Power Water 23540 Printing Stamping 23417124 Repairs Rents Miscellaneous Insurance Bonding Equipment Indemnities 143828 2008984 1226598 408327 964958 2300 88712069 17099766 1638641 5517707 9074 20415163 116371 1574059 1099934 425435 975110 10755 75104083 14421156 1711497 5213556 8270 15219827 182100 1099530 971670 377534 374151 Totals 157072533 137594084 114683374485 DEPARTMENT OF REVENUE FEES AND ALLOWANCES RETAINED AT SOURCE BY OUTSIDE COLLECTING AGENCIES Tax Collectors Sheriffs Motor Fuel Dealers etc165669059 143545730 113795852 TOTAL COSTS322741582 281139814 228479226 Number of Employees on Payroll June 30 434 464 401 Operating costs of the various Departmental Units the past year increased 19478439 of which 13479894 was in personal services 2173721 in travel expense 3001961 in printing and stamping expense and 822863 in other costs and there was also an increase of 22123329 in fees and allowances retained at the source by out side collecting agencies It is to be noted however that while the Departments costs in cluding fees and allowances retained at the source have risen 416 01768 or 148 above the previous years 281139814 total there was likewise an increase of 1725737575 or 224 in the amount of State revenue collected by the Department in the same period GENERAL Included in personal service expense are payments for labor at the Albany Warehouse which appear to have been duplicated as shown in the following schedule of labor for the week ended August 311946 Week Ended 831 831 831 831 831 831 831 831 831 831 831 831 Name Billingslea Leila Cheevers Tom Coleman David Keaton Jim Hours 16 i6 16 Long Rufus 15 Lemon Eular 16 Moore Norman Roberts Aaron 16 Swain Will 16 Smith Oscar 16 Winburn Hattie L 16 Williams Robt Aug 1946 Sept 1946 Payroll Hours Payroll 17 680 800 17 850 800 800 17 850 800 17 850 640 17 850 800 800 17 850 800 640 17 680 17 850 6880 6460 486 DEPARTMENT OF REVENUE The 6460 which was paid to Mr J G Miller Warehouseman at Albany on the September payroll for labor for the week ended August 31 1946 should be refunded by Mr Miller as 6880 had been paid to him on August payroll for labor for the same period It was also noted that payments for labor at the Albany Warehouse appeared to be more than at the other warehouses taking into con sideration the volume of business handled therefore it is recom mended that an immediate survey be made of this situation by the Division officials in charge of this function All revenue stamps were accounted for either by cash sales or stock on hand except 1465 2c beer stamps which as yet have not been located Improvement was noted in the accounting records of the Motor Vehicle Tax Division However tags are received from the State Prison poorly packed with duplication in numbers and missing num bers making it difficult to keep complete record of all tags manu factured for a given year corrective measures are recommended M E Thompson served as Revenue Commissioner to January 15 1947 Glenn S Phillips was appointed Revenue Commissioner April 1 1947 Revenue Commissioner is bonded in the amount of 7000000 and other employees of the Department are under schedule bond All known receipts for the period covered by this report were properly accounted for and expenditures were within the limits of budget approvals and supported by proper vouchers except as above noted Appreciation is expressed to each of those serving as Revenue Commissioner in the period under review and to the staff of the Department of Revenue for the cooperation and assistance given the State Auditors office and commendations are in order for the manner in which they have administered the revenue laws of the State487 DEPARTMENT OF REVENUE ANALYSIS OF GENERAL TAX LEVY 1946 COUNTY COLLECTORSDIGEST ACCOUNTS GENERAL PROPERTY 916291500 at 5 Mills 449581457 18 Officials at 2500 each 45000 449626457 Total Intangible Property States Portion of Tax Levy Valuation Rate Amount Per Cent of Total Levy 37267210000 at 10 per M 311736000 at 50 per M 72864562000 at 100 per M 5718171333 at 150 per M 11573012332 at 300 per M Penalties 127734691665 3726721 155868 72864562 8577257 34719047 1497045 124932 124932 124932 124932 124932 124932 121540500 465580 19472 9103060 1071568 4337508 187029 15184217 15184217 PUBLIC UTILITIES PROPERTY TAX 21264106400 at 5 Mills 106320532 Income Tax in lieu of Ad Valorem Ga Railroad and Banking Co 805719 Tenn Valley Authority 1020238 1825957 108146489 Averaged State Portion of Intangible Tax is in ratio of State to County Levy Rate489 SECRETARY OF STATE490 SECRETARY OF STATE RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 12500000 12500000 Budget Balancing Adjustments Lapses 1775160 273277 Revenues Retained Earnings Education Library Service 4147 721 Transfers Other Spending Units 37500 Total Income Receipts 14241807 12773998 CASH BALANCES JULY 1st Budget Funds 240333 232989 Totals 14482140 13006987 PAYMENTS EXPENSE Personal Services 10162457 8890047 Travel 1717166 1599629 Supplies Materials 825945 603244 Communication 758791 652884 Heat Light Power Water 35324 27936 Publications 473864 337560 Repairs 40gg8 289624 Rents 129600 117400 Insurance 4025o no00 Equipment 197388 136560 Miscellaneous 56000 100770 Total Expense Payments 14437673 12766654 CASH BALANCES JUNE 30th Budget Funds 444 67 240333 Totals 14482140 13006987491 SECRETARY OF STATE SUMMARY FINANCIAL CONDITION At the close of the fiscal year on June 30 1947 the Secretary of State had a cash surplus of 44467 of which 14074 was available for general administration expense of the office and 30393 for operations of the Examining Boards REVENUE COLLECTIONS The office of the Secretary of State is the revenue collecting agency for certain fees for certifications registrations and examinations and collected in the year ended June 30 1947 22407356 as listed below all of which was transferred to the State Treasury within the period 585678 General Fees v Qnn Notary Public Registration Fees Domestic Corporation Charter Fees 3310750 Foreign Corporation Charter Fees 925000 Corporation Registration Fees 486625 Securities Dealers Fees 3019277 Building Loan Association Fees 173500 Fees from applicants for examination and registration for professions through the office of the Joint Secretary of Examining Boards 13688626 Total 22407356 The 22407356 revenue collections the past year compare with 20000790 the previous year and 13666343 two years ago AVAILABLE INCOME State Appropriation for the operation of the office of the Secretary of State for the year ended June 30 1947 was 7500000 which was increased to 8961358 by transfer of 1461358 from the State Emergency Fund to meet expenditures approved on budgets as provided by law and 4147 in fees and earnings were retained a total of 8965505 from which 37500 was transferred to the De partment of Audits for expense of auditing Building Loan Asso ciations leaving net income available for the year 8928005 For the operating expense of the Examining Boards the State ap propriated 5000000 to which was added 313802 through budget approvals making total allotment of 5313802492 SECRETARY OF STATE OPERATING COSTS Expenditures for the general administrative cost of the Secretary of States office in the period under review were 8988620 which exhausted the 8928005 available income and reduced the 74689 cash on hand at the beginning of the fiscal year to 14074 on June 30 1947 The Examining Boards expended in the year 5449053 of which 5313802 was income provided and 135251 from cash on hand reducing the 165644 on hand at the beginning of the period to 30393 at the close and this amount will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Operating costs for the past three years are compared in the state ment following YEAR ENDED JUNE 30th BY DIVISIONS 1947 1946 1945 Constitutional Office 3223555 2111270 1888277 Archives History Division 1037147 1294221 1002116 Securities Division 544394 779947 846731 Building Loan Division 29325 89390 75125 Charter Division 38725 13150 Joint Secretary of Examining Boards 4154199 3610291 3469694 Subtotals 8988620 7923844 7295093 Professions Examining Boards 5449053 4842810 4631162 Totals 14437673 12766654 11926255 BY OBJECT Personal Services 10162457 8890047 8569308 Travel Expense 1717166 1599629 1661826 Supplies 825945 603244 538722 Communication Services 758791 652884 601730 Light Power Water 35324 27936 28969 Printing Publicity 473864 337560 141496 Repairs 40888 289624 79824 Rents 129600 117400 59150 Insurance and Bonding 40250 11000 18500 Equipment 197388 136560 96170 Miscellaneous 56000 100770 130560 Totals 14437673 12766654 11926255 Number of Employees June 30th 36 34 33m 493 SECRETARY OF STATE Legislative Act approved March 25 1947 increased the salary of the Secretary of State from 600000 to 750000 per annum GENERAL The Secretary of State is under public official bond in the amount of 1000000 the Joint Secretary of Examining Boards is bonded for 1500000 Bookkeeper and Corporation Clerk 200000 each and each of the Barber Collectors is under 100000 bond Books and records of the Secretary of States office were found in good condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Secretary of State and the staff of his office for the cooperation and assistance given the State Auditors office during this examination and throughout the year495 STATE TREASURY 496 STATE TREASURY ADMINISTRATION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses 1947 3000000 588370 Total Income Receipts 3588370 CASH BALANCES JULY 1st Budget Funds Totals 56660 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Insurance Equipment Miscellaneous 2625533 74381 120030 78512 91895 17922 366777 192723 29846 CASH BALANCES JUNE 30th Budget Funds Treasury Administration Totals 47411 1946 3000000 150366 3150366 67868 3645030 3218234 2720471 50000 84248 78723 14870 141835 42177 29250 Total Expense Payments 3597619 3161574 56660 3645030 3218234497 STATE TREASURY ADMINISTRATION SUMMARY FINANCIAL CONDITION There was a cash surplus of 36277 in the State Treasurers operating account at the close of the fiscal year on June 30 1947 after providing the necessary reserve of 11134 to cover outstanding and unpaid obligations AVAILABLE INCOME State Appropriation for the administrative expense of the Treasury Department for the year ended June 30 1947 was 3000000 which was increased to 3588370 by transfer of 588370 from the Emergency Fund to meet expenditures approved on budget as pro vided by law OPERATING COSTS Expenditures in the year were 2625533 for personal services 120030 for supplies 366777 for insurance 192723 equipment purchases and 292556 for travel communication services repairs and other expense a total of 3597619 of which 3588370 was from available income and 9249 from cash on hand The expenditure of 9249 from cash reduced the 56660 balance held at the beginning of the fiscal year on July 1 1946 to 47411 on June 30 1947 which represents surplus of the State Treasurers Operating Account on this date available for expenditure in the next fiscal period subject to budget reapprovals COMPARISON OF OPERATING COSTS Administrative costs of the State Treasury Department for the past three years are compared in the statement following 498 STATE TREASURY ADMINISTRATION YEAR ENDED JUNE 30th 1947 1946 1945 Personal Services 2625533 2720471 2205000 Travel Expense 74381 50000 43251 Supplies 120030 84248 71096 Communication Services 78512 78723 79376 Printing Publications 91895 76000 Repairs 17922 14870 12670 Insurance Bonding 366777 141835 80653 Equipment 192723 42177 24696 Miscellaneous 29846 29250 31747 Totals 3597619 3161574 2624489 Number of Employees at June 30 7 7 7 GENERAL The State Treasurers official bond is 20000000 Assistant Treas urer Accountant Clerk and Cashier are bonded for 1000000 each and the Secretary for 500000 and Treasury funds are fully pro tected by depository burglary holdup and forgery bonds Books and records of the Treasury Department were found in excellent condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Treasurer and his staff for the cooperation and assistance given the State Auditors office during this examination and throughout the year499 STATE TREASURY SINKING FUND 500 STATE TREASURY PUBLIC DEBT RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 371900000 371100000 Budget Balancing Adjustments Lapses 366900000 58399051 Total Income Receipts 5000000 429499051 CASH BALANCES JULY 1st Sinking Fund 9699008 896141116 Budget Funds 815120217 2825364 Totals 829819225 1328465531 PAYMENTS EXPENSE Interest On Fixed Debt 1985818 7362261 On Highway Bonds 10881365 16084045 Total Expense Payments 12867183 23446306 NONCOST Fixed Debt Bonds General 83270217 164500000 W A Rental Warrants 53300000 53200000 Highway Bonds 264500000 262500000 CASH BALANCES JUNE 30th Sinking Fund 414050000 815120217 Budget Funds 1831825 9699008 Totals 829819225 1328465631501 STATE TREASURY SINKING FUND SUMMARY INTRODUCTION The within report covers the Sinking Fund Account of the State Treasury as Fiscal Agent for payment of principal and interest on the States fixed debt and includes all of the Stateauthorized debt servicing funds except the Hospital Authority Bonds which are shown in the Hospital Authority report STATEMENT OF FUND OPERATIONS In the year ended June 30 1947 no allotment of funds was required for retirement of public debt 6500000 of funds held for interest on General State Bonds was lapsed to the General Fund and 115 00000 was allotted for payment of interest on Highway Refunding Bonds From the 815120217 Sinking Funds held at the beginning of the fiscal year on July 1 1946 83270217 of General State Bonds 533 00000 of W A Rental Warrants and 264500000 Highway Refunding Bonds were retired a total of 401070217 and 4140 50000 remained on hand June 30 1947 which is sufficient to retire all Stateauthorized fixed debts outstanding as follows General State Bonds of 1838 Due but not presented for payment 9350000 W A Rental Warrants Due but not presented for payment 1700000 Due 4500000 monthly July 1 1947 through December 1 1949 135000000 Highway Refunding Bonds of 1939 Due but not presented for payment 3000000 Due March 15 1948 265000000 414050000 The Regents of the University System on May 1 1946 issued 375000000 Dormitory Revenue Bonds for the benefit of the Georgia School of Technology exercising the powers of a corporate entity There is no specific act of the General Assembly authorizing the issuance of these bonds nor was the action subject to the approval of the Governor AttorneyGeneral or the Budget Bureau of the State Ruling of the AttorneyGeneral was that this item was not an obliga502 STATE TREASURY tion of the State and that it could not be retired from tax or ap propriated funds that it was an obligation of and payable only from the earnings of the dormitory Interest payments on the General State Debt in the year ended June 30 1947 were 1985818 and on Highway Refunding Debt 10881365 making total interest paid in the period 12867183 and there remained on hand on this date 1831825 available for interest payment in the next fiscal period503 TEACHER RETIREMENT SYSTEM 504 TEACHER RETIREMENT SYSTEM RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 100000000 100000000 Budget Balancing Adjustments 112893124 4713274 NONINCOME Public Trust Fund Contributions County Systems 114100283 79165848 City Systems 38498304 28178001 State Systems 25128737 19708336 Transfer from Budget Funds 206235905 100000000 Interest on Investment4621341 1570122 CASH BALANCE JULY 1st Budget Funds 791955 2448755 Public Trust Fund 98135499 20866734 Total 691162466 356651070 PAYMENTS EXPENSE Personal Services 4364605 3902394 Travel 131179 73954 Supplies Materials 270599 171000 Communication 197275 173711 Heat Light Power Water 40581 4150 Publications 9110 Repairs 701620 1368471 Rents 579200 5125 Insurance 5000 5000 Pensions Benefits To Public Trust Fund 206235905 100000000 Miscellaneous 107403 90949 Total Expense Payments 212633367 105803864 OUTLAYS Equipment 659654 566210 NONCOST Public Trust Fund Benefits Pensions 15763500 11353542 Investments 310000000 140000000 CASH BALANCE JUNE 30th Budget Funds 392058 791955 Public Trust Fund 151713887 98135499 Total 691162466 356651070 From report by W R Osborn Co C P A505 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND BALANCE SHEET AS AT JUNE 30 1947 ASSETS CURRENT ASSETS Cash Balance with State Treasurer 151713887 Advance Collections from State of Georgia 4986588 Total Current Assets 156700475 BOND PREMIUMS 9573436 INVESTMENTS U S Government Bonds 530000000 696273911 LIABILITIES CURRENT LIABILITIES Annuity Savings 278718850 State of Georgia Balance 4986588 Total Current Liabilities 283705438 FUNDS Annuity Reserve 1345851 Pension Accumulation 410722622 Pension Floor Fund 500000 412568473 696273911 506 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND October 30 1947 Honorable B E Thrasher Jr Member of Board of Trustees Teachers Retirement System of Georgia State Capitol Atlanta Georgia Sir We have made an audit of the records of the Teachers Retirement System of Georgia for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page The Georgia Teachers Retirement law was enacted by the General Assembly of the State of Georgia in regular session in 1943 and a Constitutional Amendment was also adopted authorizing the State to carry out the provisions of the Retirement Act which was ratified by the people in the August 1943 General Election The provisions in the new constitution ratified by the people in the August 1945 General Election are the same as in the 1943 Amendment The act passed by the General Assembly provides for a Retirement System for aged and incapacitated teachers who qualify for benefits a Board of Trustees to serve as a governing body and a method of financing said system All teachers in the public schools of the state are automatically admissible as members and it has been determined by the proper legal authority that all state employees actively engaged in educational work are also eligible to participate The Board of Trustees consist of seven qualified members who are citizens of the State of Georgia who are not employed by the Retire ment System If a vacancy occurs it shall be filled for the unexpired term by the remaining trustees The trustees shall serve without compensation but shall be reimbursed for all necessary expenses that they may incur through service on the Board of Trustees The Board of Trustees shall elect one of its members as chairman and shall also elect a secretary who shall not be one of its members507 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND The duly elected and qualified members of the Board of Trustees as at June 30 1947 are as follows Honorable B E Thrasher Jr State Auditor Honorable Zack D Cravey Insurance Commissioner Dr George M Sparks Member of Board of Regents Staff Miss Maryella Camp Classroom Teacher Honorable Harold Saxon Secretary of Georgia Educational Association Dr Mark Smith Superintendent of Bibb County Schools Honorable James S Budd VicePresident Citizens and Southern National Bank Atlanta Georgia and the officers duly elected by the Board are as follows Dr George M Sparks Chairman Miss Maryella Camp ViceChairman Honorable J L Yaden SecretaryTreasurer Our examination consisted of a verification of asset and liability accounts and receipts and payments of the Benefit Fund as herein after described for the period under review and verifications of controls postings of system reports to books of original entry postings of details to system member cards and balancing salaries paid and contributions received with control accounts In our report we have not made any actuarial calculations but confined our examination to verification of the accounts ASSETS The Balance Sheet showing the financial condition of the system at June 30 1947 is presented in Exhibit A Cash balance with the State Treasurer 151713887 is shown in detail in Schedule No 1 and was verified by the books in the State Treasurers office Advance collections from the State of Georgia 4986588 repre sent an overdraft on the State Treasurer for the States contribution of 683 of State salaries paid to member employees from July 1 1946 to June 30 1947 based on quarterly estimates The details are shown in Schedule No 2 and the State salaries are reconciled in Schedule No 6 Investments 530000000 represent authorized purchases of U S Treasury 2i2 bonds detailed in Schedule No 3 and were verified by inspection of trust receipts from the Trust Department of the Citizens and Southern National Bank Atlanta Georgia508 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND LIABILITIES The annuity savings 278718850 represent an accumulation of contributions from paying members at the rate of 5 of total salaries earned with interest on the June 30 1946 estimated balance at 3i2 per annum for the year ended June 30 1947 The individual members history cards are being credited with interest at 3i2 on all con tributions that had been deducted from salaries paid up to June 30 1946 The estimate shown in our report will be adjusted on the books as soon as the credits to the individual members history cards are completed The details of the annuity savings account are shown in Exhibit B The balance due the State of Georgia 4986588 represents an overdraft on the State Treasurer for the States contribution of 683 on State salaries paid to members and will be deducted from income next year Further details are shown in Schedule No 2 The annuity reserve 1345851 represents transfers from the annuity savings less the annuity payments to retirants whose savings were transferred upon retirement the details of which are shown in Exhibit B The pension accumulation 410722622 is the accumulation of employer contributions and State appropriations and adjustments for interest overpayments benefits refunds etc Pension floor fund 500000 represents a State appropriation to establish a floor of 2500 minimum monthly benefits for retirants RECEIPTS AND PAYMENTS In Exhibit C we present a comparative statement of receipts and payments for the years ended June 30 1946 and June 30 1947 The net income for the year under review was 388915324 and is shown in detail in Schedules No 4 and No 5 The fund from the State of Georgia in the amount of 205735905 was drawn on a statement submitted by the Retirement System The estimate at June 30 1947 was excessive and resulted in an overdraft of 4986588 as detailed in Schedule No 2 The details of contributions by systems and salaries paid by the State and by the employer are presented in Schedule No 5509 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND GENERAL The minutes of all meetings held by the Board of Trustees during the period under review were examined and appear to be in order There were 323 retirants receiving monthly benefits at June 30 1946 During the period under review 184 were approved for benefits 31 were dropped for causes and 27 were terminated because of death Benefit payments were verified and found to be as authorized In the course of our examination we found the records to be in excellent condition The general ledger accounts were in balance and the subsidiary accounts were in balance with the exception of a few miner errors The Secretary and the office personnel are to be com mended for the splendid improvement in the work over the previous year We recommend however that a survey be made for installing International Business Machines In our opinion International Busi ness Machines are the best equipment for this type of work The machines are fast and accurate and several different types of reports may be made from one card thereby making it possible for all work to be kept up to date and to expedite to posting of the annual interest credits to individual members history cards Errors are minimized because one card is the source of all information Respectfully submitted W R Osborn Company Certified Public Accountants wmm raw 510 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND STATEMENT OF ANNUITIES AND FUNDS FOR THE YEAR ENDED JUNE 30 1947 ANNUITY SAVINGS Balance July 1 1946 Member contributions current period Collections in Transit at June 30 1946 Interest Credit on June 30 1946 Balance Less Adjustments For Transfers to Annuity Reserve For Refunds errors and withdrawals 1031040 6454560 136270362 145114970 260742 4558376 286204450 7485600 278718850 ANNUITY RESERVE FUND Balance July 1 1946 Transfers from Annuity Savings Interest Credit on June 30 1947 Balance Less Payments to Retirants Balance June 30 1947 378067 1031040 45512 1454619 108768 1345851 PENSION ACCUMULATION FUND Balance June 30 1946 Add Contributions from Employing Units 34147100 Collections in Transit June 30 1946 52786 State of Georgia 683 of State Salaries 205735905 For Interest Credited to Members who Withdrew from Systems 7935 Interest Earned Less Interest Paid 4952095 Deduct Benefit Payments to Retirants Refunds and Errors 15654732 5537 181487070 244895821 426382891 15660269 Balance June 30 1947 410722622511 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND PENSION FLOOR FUND Appropriation State of Georgia for 2500 minimum monthly benefit Total Funds 500000 691287323 SCHEDULE OF INVESTMENTS AS AT JUNE 30 1947 Description Date Purchased Date Due Interest Payable Rate Date Total Cost U S Treasury Bonds Nos 1151421 Incl 61845 6157267 2 June 15 Dec 15 80000000 U S Treasury Bonds Nos 81627 8883440 Incl 2043841 Incl 12 345 6157267 2 June 15 Dec 15 47500000 U S Treasury Bonds Nos 102789 14227273 12 845 6157267 2 June 15 Dec 15 2500000 U S Treasury Bonds Nos 49397404 Incl 21846 6157267 2y2 June 15 Dec 15 80000000 U S Treasury Series GNos 45845763 Incl 4586567 Incl 4 846 4 158 2Yz Apr 15 Oct 15 10000000 U S Treasury Bonds Nos 317414941422 Inc I 71146 12157267 2 June 15 Dec 15 100000000 U S Treasury Bonds Nos 532694702 527002 33874123 586 1428559 Incl 48879 205368 47633 6 Incl 112746 12157267 U S Treasury Series G Nos X641427G 436 G Incl 1 547 1 159 U S Treasury Bonds Nos 20383 31656 4940512 Incl 1 947 12157267 U S Treasury Bonds Nos 5465862 Incl 6 747 12157267 Total June 15 2y2 Dec 15 Jan 1 50000000 2 July 1 June 15 10000000 2 Dec 15 June 15 100000000 2y2 Dec 15 50000000 530000000512 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 County Salaries Reported for Systems State Employer Appling11370709 1006544 Atkinson 5685657 357475 Bacon 5269606 322000 Baker 3511278 205595 Baldwin 9751605 2889870 Banks 8218539 530178 Barrow 8439760 1237851 Bartow 12992743 897297 Ben Hill 5307510 260240 Berrien 10174508 583475 Bibb 47555841 38811230 Bleckley 4188924 375268 Brantley 4670767 413437 Brooks 11381049 746675 Bryan 6630524 508350 Bulloch 19314824 1371915 Burke 8699747 2266981 Butts 6777618 1031156 Calhoun 4949431 887605 Camden 6556942 1377812 Candler 5508231 839251 Carroll 18561594 1429784 Catoosa 7017234 856193 Charlton 5150464 1073752 Chattahoocbee 1985048 308248 Chattooga 12504991 1654158 rhrokee 11545748 1134453 Clarke 5402257 233578 Clay 2396463 395190 Clayton 12534869 1376977 Clinch 5366000 873530 Cobb 28168907 8317526 Coffee 9870064 762752 Colquitt 17996528 715590 Columbia 4436420 1232842 Cook 8491705 949902 Coweta 16075700 1707831 Crawford 5294282 4020 40 Crisp 8497858 883709 Dade 1576490 285600 Dawson 3637025 464776 Decatur 23044342 2653994 DeKalb 38368912 13032714 Contributions Received Member Employer 68901 Total 619241 688142 1 302158 24289 326447 267229 21986 289215 1 185933 14029 199962 1 632175 197379 829554 1 431641 36217 467858 1 485616 77589 563205 1 686479 61293 747772 1 279457 20982 300439 1 538083 39852 577935 1 4149510 2730654 6880164 228475 14926 243401 1 254249 28236 282485 1 607116 50974 658090 1 353711 45070 398781 1 1033854 93698 1127552 1 547721 154832 702553 1 390558 70427 460985 1 292121 60625 352746 1 396596 93996 490592 1 317433 57331 374764 1 986403 97656 1084059 1 393277 57887 451164 1 311309 61122 372431 114697 21052 135749 691802 113121 804923 1 618549 77482 696031 1 263496 15944 279440 1 139623 26972 166595 1 687619 94051 781670 312130 596X0 371790 1 1816748 567409 2384157 1 531851 52357 584208 1 927670 48924 976594 1 283553 84196 367749 1 468922 65448 534370 1 867686 116709 984395 1 286325 26067 312392 1 469098 60363 529461 1 93142 19507 112649 1 190923 31743 222666 1 1271795 179007 1450802 1 2546997 890911 3437908 1 513 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 County Systems iDodge Salaries Reported for State Employer Contributions Received 10066971 iDooly 12025199 Dougherty 4446779 ojDougherty Albany Teachers 4548163 ijIDouglas 9364252 Early 14754750 Echols 1338375 flEffingham 6839727 MElbert 13730221 I Emanuel 21169074 1 Evans 7861004 IFannin 9520055 I Fayette 6278438 I Floyd 25788763 I Forsyth 6286428 I Franklin 15088979 I Gilmer 7369694 Idascock 2994764 Idynn 17011954 I Gordon 11769311 I Grady 16860882 I Greene 13838431 1 Gwinnett 20873574 I Habersham 19152141 Hall 25243035 Hancock 7552914 Haralson 6098329 Harris 8364011 Hart 17185221 Heard 6660631 Henry 13601881 Houston 9930110 Irwin 888oo Jackson 14083082 Jasper 7084900 Jeff Davis 5965742 Jefferson 14539899 Jenkins 6649281 Johnson 6685347 Jones 7652098 Lamar 5387262 Lanier 4128535 921464 595950 567145 2457312 1055059 1095682 211947 320679 410045 1459436 552669 909703 418663 6473375 474602 564261 628818 325177 9232657 1200825 1923793 1176534 833866 1979980 908306 568325 728800 2000520 1396404 392258 914720 5846162 582773 1777626 1022638 519125 1008442 8515 87 569505 710316 575808 353574 Member Employer Total 2 2 IS 533314 627091 236249 325717 520959 783796 77545 358133 704533 1131733 414803 521561 334971 1610534 323241 780176 398948 166077 1389350 648746 939493 750934 1058691 1047019 1298221 352663 341558 515342 921379 352750 707086 788781 471225 793287 405257 325854 756024 375420 362641 417613 298064 224065 62349 38631 39486 168025 72469 74842 14484 21904 29397 99678 37746 62130 28424 442181 32455 38549 40326 22382 680163 82010 131397 80327 56988 129833 62034 37954 51798 92339 94916 26793 62475 400912 39810 121408 70055 33822 68877 58116 38893 49043 39327 23450 595663 1 665722 275735 1 493742 593428 858638 92029 380037 733930 1231411 452549 583691 363395 2052715 355696 818725 439274 188459 2069513 730756 1070890 831261 1115679 1176852 1360255 390617 393356 607681 1016295 379543 769561 1189693 511035 914695 475312 359676 824901 433536 401534 466656 337391 247515514 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 County Salaries Reported for Systems State Employer Laurens18202035 998273 Lee 7064388 956919 Liberty 7334620 446573 Lincoln 4209800 652873 Long 2761000 346375 Lowndes 17705816 859216 Lumpkin 5051688 281524 Macon 11654193 2062086 Madison 11731582 670192 Marion 7255808 302145 McDuffie 8786101 1255646 Mclntosh 5751138 864400 Meriwether 16378827 2192050 Miller 10127897 1192575 Mitchell 21925150 1119261 Monroe 10022746 381221 Montgomery 7334349 450732 Morgan 10161182 800260 Murray 5588482 590470 Muscogee 14250588 12116684 Newton12593739 1668248 Oconee 7186780 831796 Oglethorpe 8746160 796568 Paulding 11510481 897836 Peach 10989534 1653458 Pickens 8778677 759498 Pierce 9467022 1057825 Pike 8455034 428906 Polk 15164817 3784561 PulaskL 8911751 1050792 Putnam 3639442 321684 Quitman 1439186 37350 Rabun 10561798 999517 Randolph 14275123 1415643 Richmond 41949619 36772099 Rockdale 5435354 539654 Schley 3875193 397425 Screven 10587063 771172 Seminole 1787061 264825 Spalding 12312951 2543916 Stephens 8492476 665000 Stewart 7169692 724669 Sumter 8783475 620791 Contributions Received 35 Member Employer 68177 Total 950211 1018388 1 401238 65286 466524 390217 40811 431028 1 241103 44249 285352 1 154923 23660 178583 1 928951 58884 987835 1 266701 19224 285925 1 683675 140683 824358 1 620059 45763 665822 1 377752 20498 398250 502409 85465 587874 1 331571 59258 390829 1 928843 149885 1078728 1 566205 81419 647624 1 1150503 76448 1226951 1 519292 16159 535451 389399 30469 419868 1 548282 54671 602953 1 309052 41018 350070 1 1312158 837581 2149739 1 713260 113944 827204 1 393585 56810 450395 461480 54410 515890 1 620541 61225 681766 1 632819 112926 745745 1 477023 51744 528767 526857 72181 599038 1 444100 29294 473394 940704 256024 1196728 1 497223 71834 569057 1 198050 21966 220016 1 73837 2532 76369 1 570741 68201 638942 1 780227 95950 876177 1 3761813 2513015 6274828 1 298819 35899 334718 213715 27158 240873 1 562288 52668 614956 1 102774 18077 120851 1 742942 172556 915498 1 450104 50334 500438 1 384554 49575 434129 1 470295 42504 512799 1 515 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 County Salaries Reported for Systems State Employer Talbot 6648434 946524 Taliaferro 3105650 453240 Tattnall 11239100 1108910 Taylor 8844833 649615 Telfair 11476227 948022 Terrell 8301635 2250562 Thomas 20336958 1825629 Tift 10610174 767713 Toombs 14699262 1603211 Towns 6267619 435756 Treutlen 4832650 841731 Troup 9021784 1156197 Turner 8033642 484453 Twiggs 5710301 395130 Unions 6359375 459190 Upson 8849841 949224 Walker 19730212 3358184 Walker Linwood 695800 86500 Walker Library 147500 72000 Walton 13970139 1216768 Ware 10009638 1049163 Warren 7013121 817475 Washington 12922735 1677516 Wayne 13274856 1475252 Webster 2672098 179402 Wheeler 3062178 526060 White 6285282 604831 Whitfield 13742810 943924 Wilcox 11148658 800158 Wilkes 11662976 1014988 Wilkinson 8466662 1498257 Worth 14386951 2263267 1638446174 274583435 Contributions Received g c Member Employer 64648 Total g 379749 444397 177965 30959 208924 1 609591 330595 940186 1 471889 44368 516257 1 621415 64741 686156 1 527530 153689 681219 1 1108149 124712 1232861 1 568688 52921 621609 1 813036 109848 922884 1 335298 29780 365078 283342 43075 326417 1 501531 76054 577585 1 429431 33081 462512 305385 27011 332396 1 341033 31350 372383 1 490156 64833 554989 1 1154606 229371 1383977 1 39130 5893 45023 1 10975 4920 15895 1 758947 83093 842040 553160 71687 624847 1 391635 55806 447441 1 730141 114739 844880 1 739255 100073 839328 1 142544 12255 154799 1 179419 35926 215345 1 347316 41341 388657 1 706657 64552 771209 1 598455 53050 651505 1 634332 68839 703171 1 498646 102341 600987 1 833311 155194 988505 1 94836827 19060252 113897079 516 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 Independent Salaries Reported for Systems State Employer Albany Car negie Library 275000 00 Albany 11069430 7952310 Americus 7334183 2312809 Athens 13994207 6882189 Bremen 1198394 1395616 Barnesville 4957409 3261690 Buford 2477967 1662151 Calhoun 2565750 1890090 Canton 4399850 1213388 Carrollton 5536204 1441575 Cartersville 4876325 1707655 Cedartown 8168547 4591998 Chickamauga 2905410 1309455 Cochran 2378392 633799 Columbus 29199257 46380045 Commerce 4375849 900167 Cordele 5522932 2827593 Covington 487290 117000 Dalton 7855814 3306353 Decatur 11709050 9021821 Douglas 5287450 1845592 Dublin 5614438 3817459 Eastman 3249350 189598 Eatonton 1777705 344120 Elberton 5177525 3695877 Fitzgerald 5967768 1421686 Gainesville 6976323 4903371 Greensboro 339414 118497 Griffin 7720804 77153 58 Hogansville 3704254 1001366 LaGrange 11645912 10815372 Lawrenceville 2706576 1286193 Madison 00 539507 Marietta 7896695 12767793 Martin 28125 37500 Monroe 6081861 1904397 Moultrie 13069971 4798864 Newnan 7805336 3456123 Ocilla 1197733 378812 Pelham 341269 528827 Quitman 4843777 1323876 Statesboro 5252630 964845 Contributions Received 5 Member Employer 00 Total 13750 13750 l 906198 542916 1449114 473401 157964 631365 1 1014284 469237 1483521 1 129689 95189 224878 1 411702 221898 633600 207001 116531 323532 l 223371 126336 349707 1 280158 82876 363034 1 348905 98459 447364 1 321713 116481 438194 1 553067 313543 866610 1 210765 89444 300209 1 141258 43288 184546 1 3716205 3153278 6869483 1 263889 63412 327301 1 408586 193116 601702 1 30225 7995 38220 10 558234 226024 784258 1034498 615007 1649505 1 356650 126047 482697 1 473580 261972 735552 1 171256 13012 184268 1 106096 23502 129598 1 435361 252351 687712 1 369495 97105 466600 1 593822 334742 928564 1 22899 8100 30999 10 738789 524480 1263269 1 235252 52580 287832 2 1265519 738708 2004227 199677 87847 287524 1 26978 36885 63863 1033018 872047 1905065 1 3276 2560 5836 9 398826 130068 528894 1 890899 325267 1216166 1 563140 242593 805733 1 78867 25850 104717 43514 36121 79635 1 308355 90375 398730 1 310265 65913 376178 1 517 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 1 Independent 1 Systems 1 Tallapoosa Salaries Rej State lorted for Employer 433950 Contributions Received JJ g Member 131322 Employer 29633 Total g 2192188 5 160960 1 1 Thomaston 11039130 3607277 732393 246377 978770 1 1 Thomasville 8739765 5190504 670699 354164 1024863 1 1 Tifton 6686369 2960909 482323 202100 684423 1 I Toccoa 5301917 2519706 391119 172085 563204 1 Trion 2953050 3126725 298998 211105 510103 1 Valdosta 13626539 6957382 985548 472519 1458067 I Vienna 3782043 450644 211650 30774 242424 1 1 Washington 640614 130417 38573 8909 47482 10 1 Waycross 16641309 5619933 1084504 383890 1468394 1 1 West Point 1949500 2911932 1082308 1553004 151469 221751 73924 106058 225393 1 1 Winder 327809 1 317436535 196296101 25272782 13372662 38645444 Misc and Participating State Agencies Salaries Reported for Contributions Received g State Employer Member Employer Total S Abrhm Baldwin College 5477082 00 273841 00 273841 1 Agriculture Ext Service 86211906 16653182 5143014 1170788 6313802 1 Albany State College 6727243 00 336262 00 336262 1 Central Office Univ System 725000 00 36250 00 36250 1 Dept of Audits 1650000 00 82500 00 82500 1 Dept of Public Welfare 1189150 00 59464 00 59464 1 Divof Gen Ext Univ System 1552411 00 77624 00 77624 1 Evening School Univ System 6104140 00 305207 00 305207 1 Ft Bennings Childrens School 00 1549201 77458 105757 183215 1 Ft Valley State College 13338302 00 666986 00 666986 1 Ga Coastal Plains Exp Station 5376332 00 268816 00 268816 1 518 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 Misc and Salaries Reported for Contributions Received Participating State Agencies State Employer Member Employer Total Ga Education Association 00 300000 15000 20484 35484 Ga Experiment Station 12887779 00 629408 00 629408 Ga Military College 2684197 6117636 414215 417157 831372 Ga School of Technology 70737588 00 3467754 00 3467754 Ga Southwest College 5934173 00 296716 00 296716 Ga State Col 10846565 00 540468 00 540468 Ga State Col For Women 33502314 00 1664336 00 1664336 Ga State Womans Col 9244567 00 462225 00 462225 Ga Teachers College 11063656 00 561973 00 561973 Ga Teachers Retirement System 2862000 00 142225 00 142225 Middle Ga CoI 5431244 00 261607 00 261607 North Ga Col 9856423 00 531618 00 531618 South Ga Col 3258313 00 162874 00 162874 State Dept of Education 33854953 00 1692789 00 16927 89 State Vocatnl Rehabilitation 28877960 00 1447411 00 1447411 University of Georgia 82016605 00 4443865 00 44438 65 Univ of Ga School of Medicine 13746241 00 687309 00 687309 Veterans Education 442167 00 22113 00 22113 West Ga Col 4755612 00 234033 00 234033 470353923 24620019 25005361 1714186 26719547 a 5 1S519 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND SCHEDULE OF CONTRIBUTIONS BY SYSTEMS AND SALARIES REPORTED FOR THE YEAR ENDED JUNE 30 1947 Salaries Reported For Contributions Received State Employer Member Employer Total Counties 1638446174 274583435 94836827 19060252 113897079 Independent 317436535 196296101 25272782 13372662 38645444 Misc Par ticipating State Agencies 470353923 24620019 25005361 1714186 26719547 2426236632 495499555 145114970 34147100 179262070 Deduct Refunds Errors 00 00 46672 00 46672 Refund withdrawals 00 00 6405216 00 6405216 Net Total Re porting2426236632 495499555 138663082 34147100 172810182 NonReporting Systems Chatham County 61482853 City of Atlanta 138847970 City of Rome 14468574 Fulton County 90101253 Total Non Reporting 304900650 2731137282 495499555 138663082 34147100 172810182520 TEACHERS RETIREMENT SYSTEM OF GEORGIA BENEFIT FUND October 10 1947 Honorable B E Thrasher Jr State Auditor State of Georgia Atlanta Georgia Sir We have made an examination of the Teachers Retirement System of Georgia Expense Fund for the year ended June 30 1947 and submit herewith our report together with the relative statements enumerated in the index on the preceding page Our examination consisted of a verification of receipts and dis bursements of the Expense Fund as hereinafter described for the year under review A comparative statement of receipts and payments for the years ended June 30 1946 and June 30 1947 is presented in Exhibit A Cash made available by Executive Order for current operations amounted to 6657219 The cash receipts were verified by the books of the State Treasurers office Payments amounting to 7057116 for the year ended June 30 1947 were verified by comparison of paid checks with the cash book entries and the vouchers thereof with supporting data were in spected The proportionate increase in payments for expenses and outlay for the year ended June 30 1947 over the year ended June 30 1946 was due to the increase in cost of materials and personal services and to the natural growth of the system resulting in addi tional purchases of furniture furnishings and fixtures necessary to the handling of records and remodeling of office space An analysis of personal services and travel expenses is shown in Schedule No 1 an analysis of other expenses is shown in Schedule No 2 and an analysis of payments for outlay in Schedule No 3 The cash balance of 392058 on demand deposit is detailed in Schedule No 4 and was verified by direct communication with the Fulton National Bank Atlanta Georgia the depository Our examination revealed that the books and records of this Fund have been kept accurately and efficiently and we believe the operations of the System have been conducted in an economical manner Respectfully submitted W R Osborn Company Certified Public Accountants521 VETERANS SERVICE OFFICE522 VETERANS SERVICE OFFICE RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 4000000 Budget Balancing Adjustments 63087656 Revenues Retained Grants from U S Government 14788905 Donations CASH BALANCES JULY 1st Budget Funds 3432201 Totals 85308762 PAYMENTS 4000000 26013533 46203 Total Income Receipts 81876561 30059736 2461877 32521613 EXPENSE Personal Services 63160890 6519276 1410868 3608489 62932 794710 148243 762491 10000 4118170 87755 Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous CASH BALANCES JUNE 30th Budget Funds 22342508 2226339 515114 1184094 21395 925847 85107 359156 5000 1384324 40528 Total Expense Payments 80683824 29089412 4624938 3432201 Totals 85308762 32521613523 DEPARTMENT OF VETERANS SERVICE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH AND IN BANK U S GOVERNMENT Reimbursement of Salaries and Travel Due For May 1947 2335396 June 1947 2136852 4624938 4472248 9097186 LIABILITIES AND SURPLUS ACCOUNTS PAYABLE Including Purchase Orders Outstanding 1068621 SURPLUS For Budget Operations 8028565 9097186rrw 524 DEPARTMENT OF VETERANS SERVICE SUMMARY FINANCIAL CONDITION The Department of Veterans Service ended the fiscal year on June 30 1947 with a surplus of 8028565 available for operations subject to budget approvals after providing the necessary reserve of 1068621 to cover outstanding accounts payable Assets on this date consisted of 4624938 on deposit in bank and 4472248 reimbursements due from the U S Government AVAILABLE INCOME State Appropriation for the operation of the Veterans Service De partment in the year ended June 30 1947 was 4000000 which was increased to 67087656 by transfer of 63087656 from the State Emergency Fund to meet budgetapproved expenditures for the ex panded activities of the office and this 67087656 allotment was supplemented by 14788905 receipts from the U S Government making total income available for the year 81876561 OPERATING COSTS From the 81876561 available income 80683824 was expended for the operating cost of the Department in the period under review and 1192737 remained on hand increasing the 3432201 cash balance held at the beginning of the fiscal year to 4624938 on June 30 1947 and this amount will be available for expenditure subject to budget approvals in the next fiscal period after providing for liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS Expenditures for the operating cost of the Department for the past three years are compared in the statement following525 DEPARTMENT OF VETERANS SERVICE YEAR ENDED JUNE 30th 1947 1946 Personal Services 63160890 22342508 Travel Expense 6519276 2226339 Supplies and Materials 1410868 515114 Communication Services 3608489 1184094 Heat Light Water 62932 21395 Printing Publicity 794710 925847 Repairs 148243 85107 Rents 762491 359156 Insurance and Bonding 10000 5000 Equipment 4118170 1384324 Miscellaneous 87755 40528 Totals 80683824 29089412 Number of Employees at June 30th 291 173 1945 7011170 697612 171447 383232 4866 65823 17171 126205 2500 386315 5143 8871484 49 There was increase of 51594412 in the cost of operating the Department the past year over the previous fiscal year ended June 30 1946 an increase of 71812340 over operating costs of two years ago due to increased personnel and additional expense now required for the administration of Veterans services in the State GENERAL The Director of the Department is bonded in the amount of 500000 and the Treasurer and Accountant for 1000000 each Books and records were found in good condition but the following recommendations are made Refunds should be deducted from proper expense Expenditures for communication services in travel expense should be charged to communication instead of to travel Travel Expense paid directly to railroads by the office should be distributed to the individuals travel expenses All known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the Director and the staff of the Department for the cooperation and assistance given the State Auditors office during this examination and throughout the year 526 DEPARTMENT OF VETERANS SERVICE ANALYSIS OF PAYMENTS BY OFFICES YEAR ENDED JUNE 30 1947 Atlanta Central Office Veterans Education Division Field Offices Albany Americus Athens Augusta 17925972 26668654 963035 584203 1114384 1394716 Bainbridge 544909 Baxley 172145 Blairsville 423243 Blakely 472184 Brunswick 1020428 Camilla 270273 Canton 128619 Carrollton 342514 Cartersville 561636 Cedartown 529405 Clarksville 483862 Columbus 1193968 Cordele 1358496 Dalton 442965 Douglas 477144 Dublin 973503 Eastman 501249 Elberton 478748 Forsyth 508238 Gainesville 404243 Glennville 286139 Greensboro 515515 Griffin 551272 Hartwell 1062910 Hawkinsville r 310654 Hinesville 557988 Jasper 462625 Jefferson 384010 LaFayette 429577 LaGrange 700776 Lawrenceville 218366 Macon 1231131 Manchester 198572 Marietta 682431 McRae 344284 Monroe 445493 Monticello 535545 Moultrie 485267 Nashville1 135577527 DEPARTMENT OF VETERANS SERVICE ANALYSIS OF PAYMENTS BY OFFICERS YEAR ENDED JUNE 30 1947 Newnan Rome Sandersville Savannah Swainsboro Talbotton Thomaston Thomasville Tifton Toccoa Valdosta Vidalia Washington 537778 1293371 516721 1243733 431954 452551 672561 845003 562640 487005 1039532 483493 473411 1154520 Waycross 7 559307 Waynesboro Winder 453376 Total 80683824 HP529 WARM SPRINGS MEMORIAL COMMISSION 530 WARM SPRINGS MEMORIAL COMMISSION RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Appropriation Budget Balancing Adjustments Lapses Revenues Retained Donations Total Income Receipts CASH BALANCE JULY 1st Budget Funds PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Miscellaneous 1947 20000000 1000 20001000 20001000 1062624 63112 27161 28542 28252 14 56 28600 A 10000 6636 Total Expense Payments 12 56383 OUTLAYS Equipment gg m CASH BALANCE JUNE 30th Budget Funds 18725780 20001000531 WARM SPRINGS MEMORIAL COMMISSION October 3 1947 Franklin D Roosevelt Warm Springs Memorial Committee State of Georgia Atlanta Georgia Gentlemen We have made an audit of the records of the Franklin D Roosevelt Warm Springs Memorial Commission of the State of Georgia for the period from September 23 1946 to June 30 1947 and submit here with our report together with the relative statements enumerated in the index on the preceding page Your commission was created by the 1946 General Assembly of Georgia to serve as an agency to accept the deed to property of the Georgia Warm Springs Foundation at Warm Springs Georgia for the State of Georgia and to develop and maintain a memorial to perpetuate the memory of the late Franklin D Roosevelt The com mission was granted a perpetual existence and received the deed on behalf of the State of Georgia on June 26 1947 The original seventeen members were appointed by the Honorable Ellis Arnall Governor and were sworn in September 23 1946 The present members and the expiration dates of their terms are as follows Member of Board Expiration Date Judge R Eve George Clarence Thompson J J Baggett Cason J Callaway Miss Lucy R Mason R Carter Pittman H G Ray Ivan Allen W S Allen L J Moore W Fred Scott Jr Thomas W Starlin Laurence S Camp Mrs John B Guerry M Baxter Maddox Max L Segall Earl Staples 1154 on 1154 1149 1149 1149 1149 1149 1151 1151 1151 1151 1151 1153 1153 1153 1153 1153 532 WARM SPRINGS MEMORIAL COMMISSION The officers duly elected by the board are as follows Honorable Basil OConner Honorary Chairman Ivan Allen Chairman G C Thompson ViceChairman Lee S Trimble Executive Secretary and Treasurer A statement of Receipts and Payments for the period under review is presented in Exhibit A All paid checks were compared with the cash book entries and the vouchers therefor and the supporting data attached to vouchers was inspected An analysis of payments for expenses is set forth in Schedule No 1 Payments for personal services and travel expense are detailed in Schedule No 2 Payments for outlay are detailed in Schedule No 3 The bank account at June 30 1947 was reconciled as set forth in Schedule No 4 and the balance of 843850 was verified by direct communication with the First National Bank Atlanta Georgia the depository An appropriation of 20000000 was approved January 31 1946 The appropriation is to be treated as a loan and is to be repaid to the State of Georgia out of the first funds available for this purpose after the memorial has been completed Respectfully submitted W R Osborn Company Certified Public Accountants533 BOARD OF WORKMENS COMPENSATION 534 BOARD OF WORKMENS COMPENSATION RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 9000000 Budget Balancing Adjustments Lapses 1826654 Transfers Other Spending Units 699996 Total Income Receipts NONINCOME State Revenue Collections Unfunded CASH BALANCES JULY 1st Budget Funds State Revenue Collections Unfunded 448 143824 448 Totals 10270482 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Publications Repairs Rents Insurance Equipment Miscellaneous 9201193 328573 111252 287131 92265 19603 22350 15800 134954 10014 Total Expense Payments 10223135 CASH BALANCES JUNE 30th Budget Funds 47347 State Revenue Collections Unfunded 1946 9000000 1180112 699996 10126658 9480116 448 91218 9570886 Totals 10270482 8476697 360744 116232 326371 40860 11182 22350 15175 51399 6500 9427510 143824 448 9570886535 BOARD OF WORKMENS COMPENSATION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Cash Balance Operating Fund LIABILITIES ACCOUNTS PAYABLE Southern Bell Telephone and Telegraph Co 8809 Western Union Telegraph Co 2100 SURPLUS Budget Fund 47347 10909 36438 47347m 536 BOARD OF WORKMENS COMPENSATION SUMMARY FINANCIAL CONDITION The State Board of Workmens Compensation ended the fiscal year on June 30 1947 with a surplus of 36438 after providing the necessary reserve of 10909 to cover outstanding accounts payable REVENUE COLLECTIONS This Board is the revenue collecting agency for assessments on em ployers electing to come under the provisions of the Workmens Compensation Act and in the fiscal year ended June 30 1947 col lected 13360596 after deductions for refunds and adjustments Of this 13360596 the amount of 448 was retained to cover overdraft in account due to error in making remittance for previous year and the remainder of 13360148 was transferred to the State Treasury in the period under review as provided by law AVAILABLE INCOME State Appropriation for the operation of the Board for the year ended June 30 1947 was 9000000 which was increased to 108 26654 by transfer of 1826654 from the State Emergency Fund to meet expenditures given budget approval and from this amount 699996 was transferred to the Capitol Square Improvement Com mittee for rent on space used in the State Office Building leaving 10126658 income available with which to meet the years operating expense OPERATING COSTS Expenditures for the Boards operating costs in the year just closed were 10223135 which exhausted the 10126658 available income and reduced the 143824 balance held at the beginning of the fiscal year to 47347 on June 30 1947 which will be available for expendi ture in the next fiscal period on approved budgets after providing for liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS Operating costs of the Board for the past three years are compared in the statement following537 BOARD OF WORKMENS COMPENSATION YEAR ENDED JUNE 30th 1947 1946 1945 Personal Services 9201193 8476697 8212108 Travel Expense 328573 360744 340091 Supplies 111252 116232 145871 Communication Services 287131 326371 333440 Printing Publications 92265 40860 98605 Repairs 19603 11182 21173 Rents 22350 22350 16350 Insurance Bonding 15800 15175 12732 Equipment 134954 51399 64617 Miscellaneous 10014 6500 6200 Totals 10223135 9427510 9251187 Number of Employees on Payroll at June 30th 33 32 32 GENERAL Mr G E Hagan resigned as SecretaryTreasurer of the Board on January 15 1947 and Mr P T McCutchen Jr was appointed SecretaryTreasurer April 21 1947 In the period from January 15 1947 to April 21 1947 checks issued by the Board were signed by Mr R J Riordan Chairman and Miss Ima Dennis Bookkeeper The Chairman Directors SecretaryTreasurer and Bookkeeper are each bonded in the amount of 1000000 In the statement of bonds deposited by insurers page 10 of this report are the names of five insurers which have made deposits of U S Series E and F bonds These bonds have been deposited based on maturity value whereas the present surrender value of the bonds is less than the deposit required Attention is also called to the fact that U S Series E F and G bonds deposited by a number of insurers are not negotiable or transferable and should be replaced with bonds which can be legally deposited as collateral Books and records of the Board were found in good condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Board for the cooperation and assistance given the State Auditors office during this examination and throughout the year T5539 UNIVERSITY SYSTEM OF GEORGIA 540 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation 180000000 Budget Balancing Adjustments Transfers Other Spending Units State Department of Education University System Public Trust Funds Revenues Retained Grants U S Government Grants Counties Donations Interest Investments Earnings Educational Services Earnings Development Services 260000000 19364756 16659657 149656529 7683442 28551333 1122304843 26533337 180800000 260000000 15365693 21820659 131820778 27390184 167277 613467002 22601227 Total Income Receipts1810753897 1273432820 NONINCOME Public Trust Funds Gifts for Principal Investments Income on Investments 3780532 100188416 32623928 1589820 43290055 38046807 Transfers to Budget Funds 16659657 21820659 Total Public Trust Funds 119933219 Private Trust Funds 724253574 Loans 9100000 Bond Debt 375000000 61106023 194457378 8639542 Total NonIncome Receipts1228286793 264202943 CASH BALANCES JULY 1st Budget Funds 243122670 Public Trust Funds 24340497 Private Trust Funds 22431879 143955627 13168981 16677750 Total Cash Balances 289895046 173802358 Totals3328935736 1711438121UNIVERSITY SYSTEM OF GEORGIA 541 ALL UNITS CONSOLIDATION PAYMENTS 1947 EXPENSES Personal Services Travel Supplies Materials Communication Heat Light Power Waters Publications Repairs Rents Insurance Interest Indemnities Pensions Equipment Miscellaneous 952977416 49753175 311028175 10490981 38664772 11895054 46762507 6724272 12485982 5445569 24063 81000 49788575 32385349 1946 686103860 29591873 225858110 8921479 27741886 9391014 18513278 6469762 1944698 240230 440475 81000 33368098 26132807 Total Expense 1528506890 1074798570 OUTLAYS Lands Improvements Personal Services Travel Supplies Materials Heat Light Power Water Publications Rents Repairs Miscellaneous Insurance Contracts Equipment 43611334 40657087 4788745 105246 11542075 4879470 73382 7239 15297 86875 30000 3255391 37000 104500 23250 317464455 66438454 43611334 28283592 NONCOST Public Trust Funds Investment Expenses Objects of Trust Total Public Trust Funds Private Trust Funds Loans 93170857 1003255 94174112 713084771 8564793 Total Outlay 416871392 104532000 48928676 1005831 49934507 188703249 3574749 Total NonCost 815823676 242212505542 UNIVERSITY SYSTEM OF GEORGIA ALL UNITS CONSOLIDATION PAYMENTS 1947 CASH BALANCES JUNE 30th Budget Funds 484033492 Public Trust Funds 50099604 Private Trust Funds 33600682 Total Cash Balances 567733778 Total Payments3328935736 Includes temporary investment in U S Bonds 1946 243122670 24340497 22431879 289895046 1711438121543 UNIVERSITY SYSTEM REGENTS OFFICE544 UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Appropriation180000000 Budget Balancing Adjustments 260000000 Transfers Other Spending Units395670880 Revenues Retained Grants U S Government 2090000 Donations 325912 Earnings Educational Services 105170 Interest on Investments Total Income Receipts 46850502 NONINCOME Public Trust Funds Income Private Trust Accounts CASH BALANCES JULY 1st Budget Funds Public Trust Funds Totals 1250 481136125 15707703 2500 1946 180800000 260000000 423278694 106000 673388 210 106750 18407654 1250 59898713 9315074 1250 543698080 87623941 PAYMENTS Personal Services 7727369 Travel Supplies Material Communication Publications Repairs Rents Insurance Equipment 886689 249839 351625 236706 238557 181742 26181 477025 Miscellaneous 2698259 Total Expense Payments 13073992 OUTLAYS Lands Improvements Contracts NONCOST Private Trust Accounts 4 gn 36125 CASH BALANCES JUNE 30th BudgetFunds 49484213 3750 Public Trust Funds 5944304 851842 238023 380990 57380 131154 2750 25591 968436 2482120 11082590 932435 59898713 15707703 2500 Totals 543698080 87623941 Includes temporary investment in U S Bonds545 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE CURRENT BALANCE SHEET JUNE 30 1947 T ASSETS CASH ASSETS Available Cash In State Treasury In Banks 9580850 39533063 U S Bonds Due from Georgia School of Technology Surplus as of June 30 1946 LIABILITIES RESERVES SURPLUS LIABILITIES Account Payable Construction Department 120672 Allotment Due University of Georgia 49885000 53750 RESERVES Public Trust Fund Hoke Smith Memorial Foundation 411948 For ImprovementsRegents Office Ivy Street Bldg 1200000 For SignsAgricultural Panel 600000 FWA Projects for Advance Planning 1870000 Motion Pictures Better Farms 277201 49113913 424050 5881366 55419329 50005672 4412899 SURPLUS Unallotted Regents Central Office 637757 57059 16895 Graduate Education for Negroes Agricultural Panel 2Jo Construction Department 53449 U S BONDS AT COST Hoke Smith Memorial Foundation Series G 2V2 1 Bond at 100000 Series G 2 5 Bonds at 50000 Series F 253 13 Bonds at 1850 Cost W F Bodie Public Trust Fund Series G 2Y2 D1313870G Due 3156 100000 250000 24050 1000758 55419329 374050 50000 424050546 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE SUMMARY FINANCIAL CONDITION The Regents Office of the University System of Georgia ended the fiscal year on June 30 1947 with a surplus of 1000758 after providing the necessary reserves of 120672 to cover outstanding accounts payable 49885000 for allotment due the University of Georgia at Athens 1200000 for improvements to Ivy Street Build ing 1870000 for FWA Projects 277201 for Motion Picture Better Farms 411948 for Hoke Smith Memorial Foundation 600000 for Agricultural Panel and 53750 for Public Trust Funds held on this date Of this 1000758 Surplus 637757 is unallotted 16895 is for Graduate Education for Negroes 235598 for Agricultural Panel 53449 for Construction Department and 57059 for the Regents Central Office AVAILABLE INCOME Prior to the 1946 fiscal year all revenues were retained by the respective revenuecollecting units of the University System but since that date revenue receipts except those from the operation of auxiliary enterprises have been transferrd to the Regents Central Office by the branches with funds for the expense of the educational and general activities of the various branches being allotted to the Units by the Regents from income received State appropriation made to the Regents for the fiscal year ended June 30 1947 was 180000000 which was increased to 4400 000 00 by transfer of 260000000 from the State Emergency Fund to meet expenditures given budget approvals Other income available to the Regents consisted of 2521382 from U S Grants gifts sales and interest and 779949870 transferred to the Regents office by the various units of the University System making total receipts for the year 1222471252 From the 1222471252 receipts 1175335750 was allotted by the Regents to the various branches of the University System 230000 to the Department of Law for legal expense incurred and 55000 to the Agricultural and Industrial Development Board leaving net income of 46850502 available to the Regents office with which to meet the years operating expense547 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE OPERATING COSTS From the 46850502 available income 13073992 was expended for the operating cost of the Regents office and 33776510 remained on hand increasing the 15707703 cash balance held at the begin ning of the fiscal year to 49484213 on June 30 1947 Of this 49484213 cash balance 39533063 is in the State Treas ury 9577100 on deposit in banks and 374050 invested in U S Bonds the first lien on which is for liquidation of outstanding ac counts payable and allotments due University of Georgia and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the operating costs of the Regents office for the past three years are compared as follows 548 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE YEAR ENDED JUNE 30 BY ACTIVITY 1947 1946 Administration 6044928 Construction Supervision 2659225 Agricultural Panel 1437921 Post Graduate Education for Negroes 2633105 Soil Conservation Committee 2500 Surplus War Property 51313 Motion PictureBetter Farms 250000 Tech President Inauguration Total Expense Payments13073992 Outlay Lands Buildings and Improvements BY OBJECT Personal Services 7727369 Travel Expense 886689 Supplies and Materials 249839 Communication Services 351625 Printing Publicity 236706 Repairs 238557 Rents 181742 Insurance and Bonding 26181 Equipment 477025 Miscellaneous 2698259 Total Expense Payments13073992 Outlay Lands Buildings and Improvements Total Cost Payments13073992 Number of Employees at June 30th 20 1945 4643745 5159087 1561016 662686 2500000 325451 532733 613215 859057 372799 49446 11082590 6097753 932435 2413308 Total Cost Payments13073992 12015025 8511061 5944304 4580059 851842 493944 238023 117072 380990 275685 57380 202173 131154 19605 2750 300 25591 25868 968436 2482120 383047 11082590 6097753 932435 2413308 12015025 8511061 23 13549 TR REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE PUBLIC TRUST FUNDS Assets of the W F Bodie Trust Fund on June 30 1947 consisted of 3750 cash in bank and investment of 50000 in U S Government bonds held pending disposition by the Regents GENERAL Dr Raymond Paty assumed office as Chancellor on January 1 1947 The Chancellor Treasurer Secretary and staff have offices in the Ivy Street Building with all funds being handled in the Atlanta office Official bonds of the Secretary and of the Treasurer are in the amount of 2500000 each All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Regents office for the cooperation and assistance given the State Auditors office during this examination and throughout the year550 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE TRANSFERS FROM AND ALLOTMENTS TO UNITS OF SYSTEM YEAR ENDED JUNE 30 1947 Transfers From Units All Minus SENIOR COLLEGES University of GeorgiaAthens 207185192 RefundSurplus as of 63046 Special Allotment University of GeorgiaSav Div 22546812 Georgia School of TechAtlanta 234168490 Refund Advance 194546 Term University of Ga Sch of Med Augusta 9262730 RefundSurplus as of 63046 Georgia State Col for Women Milledgeville 16258273 Special Allotment RefundAdv 194546 Term Georgia State Womans College Valdosta 3759610 Special Allotment Georgia Teachers College Statesboro 12094313 RefundSurplus as of 63046 North Georgia CollegeDahlonega 9998049 RefundSurplus as of 63046 JUNIOR COLLEGES West Ga CollegeCarrollton Special Allotment Middle Ga CollegeCochran Special Allotment Refund Adv 194546 Term Georgia Southwestern College Americus Special Allotment Refund Advance 194546 Term South Georgia CollegeDouglas RefundSurplus as of 63046 Abraham Baldwin Agri Col Tifton Special Allotment 9765541 4292531 5099884 6619741 7291758 Allotments Education and General 236464102 35043390 800000 47078378 280541690 16000000 To Units Auxiliary Enterprises 37445600 1861724 72639648 3396038 425000 17354300 1034325 24580009 2044471 41189249 4626644 18511841 498506 11491331 139600 150000 13400084 207501 100000 11401500 286201 15875458 203641 3500000 950000 1806601 2579296 3241673 120000 1500000 551 REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA REGENTS OFFICE TRANSFERS FROM AND ALLOTMENTS TO UNITS OF SYSTEM YEAR ENDED JUNE 30 1947 Transfers Allotments To Units From Units Education Auxiliary All Minus and General Enterprises EXPERIMENT Georgia Experiment Station Experiment 29880365 46624845 Refund Surplus as of 63046 15339 Georgia Coastal Plain Experiment Station Tifton 9551763 28249063 Refund Surplus as of 63046 358861 Agricultural Extension Service Athens 117241183 158503483 ADULT EDUCATION University System Center 45561737 60417137 Refund Surplus as of 63046 1098712 Refund Advance 194546 Term 3000000 800000 Division of General Extension 7081018 8698106 Refund Surplus as of 63046 502748 NEGRO SCHOOLS Albany State CollegeAlbany 3556191 16221300 300000 Refund Surplus as of 63046 568470 Ft Valley State College 9293242 29373391 20000000 Special Allotment 937849 RefundAdvance 194546 Term 600000 Georgia State CollegeSavannah 9441447 26036547 Refund Surplus as of 63046 494782 779949870 1142138180 33197570 Mi555J UNIVERSITY SYSTEM ALBANY STATE COLLEGE ALBANY554 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transefrs Other Spending Units 12396639 Revenues Retained Earnings Educational Services 10783582 Total Income Receipts 23180221 NONINCOME Private Trust Accounts 1524416 CASH BALANCES JULY 1st Budget Funds 4125726 Private Trust Accounts 299993 Totals 29130356 PAYMENTS EXPENSE Personal Services 10694221 Travel 128307 Supplies Materials 6792877 Communication 1 26287 Heat Light Power Water 386524 Publications 1 36307 Repairs 913837 Rents 70801 Insurance 189358 Equipment 1345416 Miscellaneous 304418 Total Expense Payments 21088353 OUTLAYS Lands Improvements Personal Services Supplies Materials Contracts Equipment Total Outlay Payments NONCOST Private Trust Accounts 1491966 CASH BALANCES JUNE 30th Budget Funds 62 17594 Private Trust Accounts 332443 Totals 29130356 1946 10559312 7173394 17732706 782958 517718 30215 19063597 6795894 76231 4037815 120746 359131 129516 670821 70800 10844 1124299 119708 13515805 11200 758 6333 590602 608893 513180 4125726 299993 19063597555 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY CURRENT BALANCE SHEET JUNE 30 1947 Education ASSETS and General CASH AND IN BANK Budget Funds 3557090 Private Trust Funds 332443 ACCOUNTS RECEIVABLE Veterans and Students 1022090 Veterans Housing Fund Rent 26250 Total Current Assets 4937873 LIABILITIES RESERVES AND SURPLUS LIABILITIES Accounts Payable and Purchase Orders List on file 327780 RESERVES FOR Contracts to be negotiated list on file 1160000 Revenue to be transferred to Regents 1048340 Private Trust Funds Agency Account 144139 Private Trust Funds Vet Housing Authority 188304 Kitchen Improvement Fund Balance Vet Housing Project Fund Balance SURPLUS JUNE 30 1947 Education and General 2069310 Auxiliary Enterprises 4937873 Auxiliary Enterprises 2660504 247190 2907694 274966 898608 922497 811623 2907694 556 UNIVERSITY SYSTEM OP GEORGIA ALBANY STATE COLLEGE ALBANY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Albany State College colored at Albany ended the fiscal year on June 30 1947 with a surplus of 2069310 in its educational and general fund after providing reserves of 327780 to cover out standing accounts payable and unliquidated purchase orders and 1160000 for contracts to be negotiated AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 811623 and 274966 had been reserved for liquidation of outstanding accounts payable 898608 for kitchen improvements and 922497 for vet erans housing project REVENUE COLLECTIONS Fees collected in the year ended June 30 1947 by the Albany State College amounted to 3710891 and 143450 was received from rents and other sources making a total of 3854341 of which 3556191 was transmitted to the Central Office of the Board of Regents within the period under review and 298150 transferred to the Educational and General Fund account of the College Also on June 30 1947 there was 1048340 in accounts receivable due from the U S Veterans Administration to be transmitted to the Regents office as collected OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 16008825 and consisted of an allotment of 15652830 from the Board of Regents 57845 insurance collected for fire damage and 298150 transfer from the Revenue Collection Account557 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY OPERATING COSTS From the 16008825 available income 13794901 was expended for educational and general operating expenses and 2213924 re mained on hand increasing the 1343166 cash balance held at the beginning of the fiscal year to 3557090 on June 30 1947 of which 327780 is for liquidation of outstanding accounts payable 1160000 has been set aside for contracts to be negotiated and the remaining 2069310 will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Earnings of auxiliary enterprises at the College in the year just closed was 6871396 of which 1104533 was from dormitory rents 5768163 for boarding and a net loss of 1300 bookstore operations The College also received in the period an allotment of 300000 from the Board of Regents for veterans housing project making total income available for auxiliary enterprises 7171396 OPERATING COSTS Expenditures for the current operating expenses of the dormitories dining halls and other auxiliary enterprises in the period under review amounted to 7293452 which exhausted the 7171396 available income and reduced the 2782560 cash balance held at the beginning of the fiscal year to 2660504 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable 1821105 has been set aside for kitchen improvement and veterans housing projects and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following 558 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 EDUCATIONAL AND GENERAL Administration 2385412 1881706 Plant 2439205 2005374 Library 1277456 1294395 Instruction 7692828 4384585 Total Educational General 13794901 9566060 8325627 1945 1582535 2297084 884697 3561311 AUXILIARY ENTERPRISES Dormitories 1427760 Dining Halls 5834907 Book Store 30785 Total Auxiliary Enterprises 7293452 All Activities 21088353 788371 3761387 8880 518843 2475554 4558638 2994397 14124698 11320024 BY OBJECT EDUCATIONAL AND GENERAL Personal Services 9447014 Travel Expense 128307 Supplies and Materials 2131457 Communication Services 117831 Heat Light Power Water 145441 Printing Publicity 132765 Repairs Alterations 470759 Rents 70801 Insurance and Bonding 107410 Equipment 825427 Miscellaneous 217689 Total Expense Payments 13794901 Outlay Land Buildings Equipment Total Educational General 13794901 5851960 4959710 74376 70942 930278 705208 116066 126630 160514 303470 129516 90428 564651 104699 70800 70800 10844 13529 1017821 1108754 77427 60976 9004253 6333 7615146 11958 710481 543516 9566060 8325627 559 UNIVERSITY SYSTEM OF GEORGIA ALBANY STATE COLLEGE ALBANY YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 AUXILIARY ENTERPRISES Personal Services 1247207 943934 821531 Travel Expense 1855 nBlA a Supplies and Materials 4661420 3107537 1986444 Communication Services 8456 4680 Heat Light Power Water 241083 198617 443078 106170 55895 55ST3Z 519989 106478 97976 Miscellaneous 172219 42281 32551 7293452 4511552 2994397 Outlay Equipment 47086 Total Auxiliary Enterprises 7293452 4558638 2994397 Total Expenditures All Activities 21088353 14124698 11320024 Number of Employees June 30 48 51 Average Enrollment 581 349 234 Annual Student Per Capita Cost Educational and General 23743 27410 35579 12554 13062 12797 Auxiliary Enterprises Totals 36297 40472 48376 GENERAL The President of the College is bonded in the amount of 500000 the Business Manager and Treasurer for 500000 and the Book keeper for 200000 Books and records were found in good condition all known receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year561 i 1 M UNIVERSITY SYSTEM GEORGIA SOUTHWESTERN COLLEGE AMERICUS562 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Grants Counties 1947 8532701 689800 Earnings Educational Services 14536125 Total Income Receipts NONINCOME Private Trust Accounts CASH BALANCES JULY 1st Budget Funds 560742 5703546 Totals 30022914 PAYMENTS EXPENSE Personal Services 11414896 Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 65528 5483626 141998 419510 85258 1076667 7746 191111 980241 64890 OUTLAYS Lands Improvements Contracts Equipment NONCOST Private Trust Accounts CASH BALANCES JUNE 30th Budget Funds Private Trust Accounts 3130238 1133003 271844 5267460 288898 1946 8622406 7136569 23758626 15758975 8179 607749 16374903 6881828 131653 2443131 110556 266901 68485 238631 11925 19766 90653 41817 Total Expense Payments 19931471 10305346 357832 8179 5703546 Totals 30022914 16374903563 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS CURRENT BALANCE SHEET JUNE 30 1947 Education Auxiliary ASSETS and General Enterprises 1990978 CASH AND IN BANK Budget Funds Available for Operating 2260776 In Defunct Bank 81440 For Construction 3350 893409 Revenue Collection 37507 Private Trust Fund 288898 2671971 2884387 ACCOUNTS RECEIVABLE Veterans Accounts 1178150 131122 General Building Fund Due Veterans Project 307292 Total Assets 3850121 3322801 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable and Purchase Orders 522661 454559 RESERVES FOR Loan Veterans Project to General Building Fund 307292 Contracts to be negotiated Administration Building 743600 GymAuditorium 155200 Home Ec Bldg 83200 Presidents Home 88000 1070000 1000000 Dormitories Funds in Defunct Bank 81440 Transfer to Board of Regents 1215657 Private Trust Fund Balances Federal Housing Authority 17154 Student Activity 271744 BuildingConstruction General Building 3350 Veterans Housing Project erqoo Kitchen Improvements 256923 SURPLUS JUNE 30 1947 For Operations 360823 974833 3850121 3322801564 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Southwestern College at Americus ended the fiscal year on June 30 1947 with a surplus of 360823 in its educational and general fund after providing the necessary reserve of 522661 to cover outstanding accounts payable and unliquidated purchase orders and reserving 1070000 for contracts to be negotiated 3350 for building construction 81440 for amount on deposit in defunct bank and 307292 for refund of advance from the Auxiliary Enter prises account AUXILIARY ENTERPRISES Surplus available for operation of the dining halls dormitories and other auxiliary enterprises at the College on June 30 1947 was 974833 and 454559 had been reserved for liquidation of out standing accounts payable 1000000 for contracts to be negotiated and 893409 for building and construction REVENUE COLLECTIONS Tuition and fees collected by the College in the period under review amounted to 4385976 and 923258 from State vocational aid Sumter County and Americus City Board of Education rents and other sources making a total of 5309234 of which 5099884 was transmitted to the Central Office of the Board of Regents 171843 transferred to the Educational and General Fund account and 37507 remained on hand June 30 1947 to be remitted to the Regents in the next fiscal period OPERATING ACCOUNTS AVAILABLE INCOME EDUCATIONAL AND GENERAL Allotment to the College by the Board of Regents in the year ended June 30 1947 for educational and general operations was 13507585 which was supplemented by transfer of 171843 from Revenue Collections account making total income available for the period 13679428 This amount was further increased by an advance of 307292 to the educational and general fund by auxiliary enter prises565 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS OPERATING COSTS From the 13679428 available income and 307292 advance 111 899 14 was expended for the current operating expense of educa tional and general activities 1763942 was paid for new buildings and equipment and 1032864 remained on hand increasing the 1312702 cash balance held at the beginning of the fiscal year to 2345566 on June 30 1947 Of this 2345566 remaining cash balance 522661 has been reserved for liquidation of outstanding accounts payable 307292 is for repayment of advance from the auxiliary enterprises account 10 700 00 has been set aside for contracts to be negotiated 81440 reserved for anticipated loss on balance in defunct bank 3350 re served for construction and the remainder of 360823 will be avail able for expenditure in the next fiscal period subject to budget re approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Auxiliary Enterprises income from earnings in the period covered by this report was 1839688 from room rents 7704690 from dining halls 232683 net sales of the book store and 264630 farm sales making a total of 10041691 from which 307292 was advanced to the educational and general fund account leaving net available for the year 9734399 OPERATING COSTS Expenditures for the operating cost of auxiliary enterprises at the College in the year ended June 30 1947 amounted to 8741557 and 24 99299 was expended for new buildings and equipment which ex hausted the 9734399 income available and reduced the 4390844 cash balance held at the beginning of the fiscal year to 2884387 on June 30 1947 of which 454559 is for liquidation of outstanding accounts payable 1000000 for contracts to be negotiated 8934 09 for new buildings and equipment and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following566 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 EDUCATION AND GENERAL Administration 4316863 Plant 1211370 Library 296709 Instruction 7128914 Total Educational General 12953856 1945 AUXILIARY ENTERPRISES Dining Halls 7813820 Dormitories 2835325 Farm 1 330812 Book Store 260899 Total Auxiliary Enterprises 112408i56 Total Expenditures All Activities 24194712 1617893 914584 285674 3618425 1325789 603633 247659 2562506 6436576 4739587 2784433 1264360 395835 73974 1521900 618443 400082 58600 4518602 2599025 10955178 7338612 BY OBJECT EDUCATIONAL AND GENERAL Personal Services 9326826 Travel Expense 60553 Supplies and Materials 558182 Communication Services 123179 Heat Light Power Water 127556 Printing Publicity 85258 Repairs and Alterations 253397 Insurance and Bonding 124789 Equipment 467740 Miscellaneous 62434 Total Expense Payments 11189914 Outlay Buildings 1742767 Equipment 21175 Total Educational General 12953856 5404836 3868195 131653 86343 363371 189286 96444 84273 74458 84500 68485 197363 122774 106156 14269 12118 54389 11987 35625 30310 6366304 4670531 70272 69056 6436576 4739587 n567 UNIVERSITY SYSTEM OF GEORGIA GEORGIA SOUTHWESTERN COLLEGE AMERICUS YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 AUXILIARY ENTERPRISES Personal Services 2088070 1768992 1059560 Travel Expense 4975 1590 Supplies and Materials 4925444 2079760 1134360 Communication Services 18819 14112 7542 Heat Light Power Water 291954 192443 143645 Repairs and Alterations 823270 115857 35579 Rents 11925 Insurance and Bonding 66322 5497 10452 Equipment 512501 36264 14307 Miscellaneous 10202 6192 4058 Total Expense Payments 8741557 4231042 2411093 Outlay Buildings 1387471 138532 Equipment 1111828 287560 49400 Total Auxiliary Enterprises 11240856 4518602 2599025 Total Expenditures All Activities 24194712 10955178 7338612 Number of Employees June 30th 49 29 22 Average Enrollment 402 235 145 Annual Cost Per Student Educational and General 32223 27389 32687 Auxiliary Enterprises 27963 19228 17924 Totals 60186 46617 50611 GENERAL Mr H H Margason Treasurer resigned in August 1946 and Mr Neil G Wilcoxson acted as Treasurer until the appointment of Mr John Keith Gregory on November 1 1946 each being bonded in the amount of 500000 All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year569 UNIVERSITY SYSTEM DIVISION OF AGRICULTURAL EXTENSION570 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION ATHENS RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 41262300 Revenues Retained Grants from U S Government 110311347 Grants from Counties 390000 Donations 209152 Earnings Development Services 6330684 Total income receipts NONINCOME Private Trust Accounts 158503483 1830377 1946 27234854 102699696 735432 5251351 135921333 306529 CASH BALANCES JULY 1st Budget Funds Private Trust Accounts 16693802 15458 Total 177043120 PAYMENTS 13083633 200 149311695 EXPENSE Personal Services1287 Travel 231 Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Miscellaneous 41 9 1 17 2 54310 33399 10915 64547 64976 72579 72205 1200 61626 Total expense payments159335757 OUTLAY Equipment NONCOST Private Trust Accounts 1550090 1676345 CASH BALANCES JUNE 30th Budget Funds 14311438 Private Trust Accounts 1 69490 114867142 10490959 1554407 1096169 224258 2740320 132445 323486 79093 131508279 802885 291271 16693802 15458 Totals 177043120 149311695571 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION ATHENS CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash in Bank Budget FundsFederal 6348638 State and Other 7962800 14311438 Private Trust and Agency Funds 1238890 15550328 Accounts Receivable Tennessee Valley Authority 840155 Total Current Assets 16390483 LIABILITIES RESERVES SURPLUS LIABILITIES None Reported RESERVES For Extension ProgramFederal Funds 6348638 For Conservation MovieDonated Funds 175928 6524566 For Private Trust and Agency Funds 1238890 7763456 SURPLUS Unappropriated Surplus 8627027 Total Liabilities Reserves Surplus 16390483 572 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION ATHENS SUMMARY FINANCIAL CONDITION The Division of Agricultural Extension at Athens Georgia ended the fiscal year on June 30 1947 with a surplus of 8627027 after providing reserves of 6348638 for unallotted Federal funds 175928 for funds donated for Conservation Movie and 1238890 for U S Taxes teacher retirement contributions and insurance premiums to be remitted On this date the Division held 7962800 cash available for opera tions 6348638 unallotted Federal funds 1238890 Private Trust Funds and had accounts receivable due from the Tennessee Valley Authority amounting to 840155 The unexpended Federal Funds held on this date amounting to 6348638 are deductible from future appropriations and are dis tributed as follows SmithLever and BankheadJones 916150 BankheadFlannagan 3815860 Emergency Farm Labor 1616628 6348638 REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes have been transmitted to the Central Office of the Regents of the University System in Atlanta with allotments being made by the Regents to the branches with which to meet the re spective units operating costs Federal Grants in the period under review to the Division of Agri cultural Extension were 110311347 and 6929836 was received from Tennessee Valley Authority Clark County and donations making total revenue collections of 117241183 all of which was transmitted to the Board of Regents within the fiscal year in con formity with the plan adopted573 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION ATHENS AVAILABLE INCOME Income with which to meet the years general operating expenses amounted to 158503483 and was provided by allotment to the Division by the Regents of the University System OPERATING COSTS Expenditures for the current operating expense of the Division in the year ended June 30 1947 were 159335757 and 1550090 was expended for new equipment which exhausted the 158503483 avail able income and reduced the 16693802 cash balance held at the beginning of the fiscal period to 14311438 on June 30 1947 of which 6348638 is in unallotted Federal funds and 7962800 in State funds available for expenditure subject to budget approvals in the next fiscal year COMPARISON OF OPERATING COSTS The increased cost of operations as shown in the following com parative statement covering the past three years is due to expan sion of the extension program and salary increases for the personnel574 UNIVERSITY SYSTEM OF GEORGIA DIVISION OP AGRICULTURAL EXTENSION ATHENS YEAR ENDED JUNE 30th BY ACTIVITY Administration Publications County Agent Work Home Demonstration Agent Work Home Improvement Nutrition Textiles and Clothing Utilization Preservation Home Industries Program Analysis Child Development Recreation Negro County Agent Work Negro Home Dem Agent Work FourH Club Work Economics and Marketing Beef Cattle and Sheep Dairying Poultry Swine Agronomy Horticulture Agricultural Engineering Forestry Soil Conservation Entomology Rodent Control Emergency Farm Labor Program War Food Production Program Conservation Movie Tennessee Varlley Authority 1947 2341731 6558713 66417558 30814985 543040 519518 441616 969900 459418 289992 514229 370696 8912442 5010776 3839113 4333450 364455 1633884 1241872 675357 2518961 1586184 1960286 841611 848962 143884 9895538 165119 6672557 1946 1961594 4914754 48445706 23955310 469051 438758 285895 954955 355413 265992 466393 5212113 2968084 3295167 3205396 280254 1081221 1092215 247158 1873365 1548784 1411627 720461 89648 153751 14509940 6541445 547679 5019035 1945 1993522 4623823 41755874 20748899 409200 441271 403129 808091 410277 240000 369350 5586481 3292431 2666672 2286494 406505 589059 644459 1225330 1159225 739827 356425 133992 144285 17955325 10618652 685937 160885847 132311164 120694535 BY OBJECT Personal Services128754310 Travel Expense Supplies and Materials Communication Service Heat Light Power Water Printing and Publicity Repairs to Equipment Miscellaneous 23133399 4110915 964547 164976 1772579 272205 162826 114867142 10490959 1554407 1096169 224258 2740320 132445 402579 105021401 8740971 1609587 1034952 449730 2769531 101888 82267 Subtotals 159335757 131508279 119810327575 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF AGRICULTURAL EXTENSION ATHENS YEAR ENDED JUNE 30th BY OBJECT 1947 1946 Number of Employees at June 30 731 733 1945 0UTLAy 1550090 802885 884208 160885847 132311164 120694535 721 GENERAL The Citizens Southern National Bank Athens Georgia the de pository for funds of the Division of Agricultural Extension has deposited with the Federal Reserve Bank of Atlanta United States securities amounting to 75800000 as a deposit guarantee Safe keep ing receipts covering these securities are pledged to and held by the Board of Regents of the University System of Georgia m Atlanta Georgia In the period covered by this report payments amounting to 90 884 82 were made by the various counties of the State directly to employees engaged in Agricultural Extension Service and shown on the books of the Division as receipts and payments for the year ended June 30 1947 for accounting purposes These funds were not received or disbursed by the Comptroller of the University and there fore have not been included in this report Books and records of the Division of Agricultural Extension are kept in the office of the Comptroller of the University of Georgia at Athens and were found in excellent condition All known receipts were properly accounted for and expenditures for the period under review were within the limits of approved budgets and supported by proper voucher Appreciation is expressed to the officials and staff of the Division for the cooperation and assistance given the State Auditors office during this examination and throughout the year and for their diligence in following in their expenditures the approved budgets577 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHENS578 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 7567085 80000 8643496 1877025 3779853 Transfers from Public Trust Funds Revenues Retained Grants from U S Government Grants from Counties Donations Earnings Educational Services 347544236 Total income receipts 92777039 1405374 7043396 5847849 194252610 369491695 301326268 NONINCOME Public Trust Funds Transfers to Spending Units 454881 Transfers to G S C W Trust Funds 434260 Investments 80996315 Income 8350409 Gifts for Principal 1724135 Private Trust Funds 49606315 2555037 23812 37133147 8862204 941379 27937604 CASH BALANCES JULY 1st Budget Funds 44685780 Public Trust Funds 98 19279 Private Trust Funds 8719354 25667299 1593905 5883542 Totals 572504141 406766499579 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PAYMENTS 1947 1946 EXPENSE Personal Services213528968 Travel 5590081 Supplies Materials 80469466 Communication Heat Light Power Water Publications 2248880 13179677 773381 Repairs 22371757 Rents 3144 Insurance 3196131 Indemnities Miscellaneous 2490339 147481260 4144550 74118166 1744761 11493168 1293395 9945582 3198142 445418 440475 2171121 Total Expense Payments346992786 256476038 OUTLAYS Lands Improvements Personal Services Travel 11926723 43759 Supplies Materials 437943 Repairs 2858810 Contracts Equipment 4143056 22835728 3448280 22383469 NONCOST Public Trust Funds Investments 77377680 Expenses Objects of Trust 683101 Private Trust Funds 46078288 35237376 895131 25101792 CASH BALANCES JUNE 30th Budget Funds 24938670 Public Trust Funds 21940216 Private Trust Funds 12247381 44685780 9819279 8719354 Totals 572504141 406766499580 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1947 ASSETS 1REVENUE COLLECTIONS Cash on Hand and in Bank 8334 2EDUCATIONAL AND GENERAL FUND Cash on Hand and in Bank Accounts Receivable General Air Travel Deposit Veterans Administration Savannah Branch University of Georgia Endowment Funds Navy Research Regents of University System 256552 42500 20601465 21436441 513917 480000 52000 49885000 71831434 Total Educational and General Fund Assets 3AUXILIARY ENTERPRISES Cash on Hand and in Bank Accounts Receivable Veterans Administration Book Store Educational and General Fund Total Auxiliary Enterprises Assets PUBLIC TRUST FUNDS Endowment Funds INVESTMENTS Stocks and Bonds 77485445 Student Notes Real Estate 3621000 BuildingsSigma Nu BuildingsUniversity of Ga 11967201 Total Investment CASH AND IN BANK Total Public Trust Fund Assets 93073646 6881150 3493895 3127403 3190340 Student Loan Funds 58310875 14199349 17703948 1600000 42035200 133849372 15059066 93267875 9811638 Totals 135796320 14199349 21324948 1600000 54002401 226923018 21940216 99954796 148908438 248863234581 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1947 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 1REVENUE COLLECTIONS g3 g4 To be transmitted to Regents 2EDUCATIONAL AND GENERAL FUND Liabilities Accounts Payable Auxiliary Enterprises dJ Federal Works Agency tt Salaries Payable 12019664 Unliquidated Purchase Orders ldbbao Reserves WMOn For Restricted Funds 93960 For Unearned Income For ComJourn Annex 298 8 000 For Work in Process For Contracts to be let SJnn For Rebuilding lbM 15841 For Aviation For Registration Deposits 1755UU 29382131 63885744 Total Liabilities Reserves and Surplus Educational and General Fund 93AbSa 3AUXILIARY ENTERPRISES Liabilities Unliquidated Purchase Orders 40uiao Reserves For Repairs and Equipment For Five Buildings 1880820 49334 For AR Veterans Administration 3127403 5057557 252646 Surplus Total Liabilities Reserves and Surplus Auxiliary Enterprises Fund i 4PUBLIC TRUST FUNDS Endowment Student Loan Funds Funds Totals FTorBoSs of Trust 10108936 24882785 34991721 Lr Investnents 8960 53 213871513 Total Fund Balances 99954796 148908438 248863234582 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1947 ASSETS 5PLANT FUNDS LAND Description Use Acres 50 Franklin CollegeCampus College of AgricultureCampus and Farm 150 57 Coordinate CampusCampus Animal Husbandry Dept New Dairy BarnFarm WhitehallFarm Horticulture Dept Danmark FarmFarm Poultry Dept WhitehallFarm Forestry Dept Hardeman TractFarm Oconee ForestFarm Denmark ForestFarm Watson SpringsFarm Whitehall ForestFarm Paving 750 700 150 295 500 120 145 600 750 Total Land BUILDINGS EQUIPMENT 4267 Total Land Buildings and Equipment 6PRIVATE TRUST AND AGENCY FUNDS CASH ON HAND AND IN BANK Total Assets Amount 7500000 4500000 4560000 3000000 1050000 750000 442500 250000 120000 145000 900000 375000 2500000 26092500 650723568 135496476 812312544 14134890 1178398515 583 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS BALANCE SHEET JUNE 30 1947 LIABILITIES RESERVES FUND BALANCE AND SURPLUS 5PLANT FUNDS Surplus Invested in Fixed Assets 26092500 650723568 Z2Z uw Total Surplus Invested in Fixed Assets812312544 6PRIVATE TRUST AND AGENCY FUNDS Fund Balances Private Trust Accounts 12247381 U S Taxes 1522132 Teh Ret System Contributions 365377 14134890 Total Liabilities Reserves Fund Balances and Surplus1178398515584 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The University of Georgia at Athens ended the fiscal year on June 30 1947 with cash on hand and in bank of 21436441 and accounts receivable of 71831434 in its educational and general fund making total assets of 93267875 of which 29382131 has been reserved for payment of accounts and salaries payable and unliqui dated purchased orders and 63885744 reserves provided for un earned income work in process and other restricted purposes AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the University on June 30 1947 was 252646 after reserve of 4501435 had been provided for unliquidated purchase orders and 5057557 for repairs equipment and other designated purposes REVENUE COLLECTIONS Revenue collections in the year ended June 30 1947 were 12153054 from the State Department of Education 7043396 in U S Morrill Nelson Grants 179914679 student fees 3951079 in gifts from private sources and 6666563 from Veterans Guidance Clarke County rents endowment income and other sources which with 2317311 held at the beginning of the fiscal year made 212046082 to be accounted for Of this 212046082 to be accounted for 212037748 was trans mitted to the Regents in compliance with provisions of plan adopted the previous year and 8334 remained on hand at June 30 1947 to be transferred in the next fiscal period OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 243027446 and was provided by 2022 207 12 allotment by the Regents 40378095 revenue receipts of the University and 4852556 from Revenue Collection Account from which 3910000 was transferred to the Auxiliary Enterprises Ac count and 513917 to the Savannah Branch of the University 585 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS OPERATING COSTS Expenditures for educational and general operating expenses in the period under review were 210510788 and 32602403 was paid for new buildings and equipment a total of 243113191 which exhausted the 243027446 available income and reduced the 21522186 cash balance held at the beginning of the fiscal year to 21436441 on June 30 1947 the first lien on which is for liquidation of outstanding accounts and salaries payable and unliquidated pur chase orders OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Earnings of auxiliary enterprises in the year just closed were 20672315 from dormitories 63523187 from dining halls and 39775296 from creamery laundry and other activities a total of 1 23970798 which was increased to 128773226 by transfer of 39 100 00 from the Educational and General Fund and 892428 from theAthletic Association This transfer of 892428 from Athletic Association represents the balance in laundry account previously handled by the Athletic Association but transferred to Auxiliary Enterprises Account at the beginning of the fiscal year on July 1 1946 OPERATING COSTS Expenditures for Current operating expense of the Auxiliary Enter prises in the year ended June 30 1947 were 136481998 and 96 43616 was expended for lands buildings and equipment making a total of 146125614 of which 128773226 was from available in come and 17352388 from cash on hand This expenditure of 17352388 from cash reduced the 20846283 balance held at the beginning of the fiscal year to 3493895 on June 30 1947 the first lien on which is for liquidation of outstanding pur chase orders COMPARISON OF OPERATING COSTS Expenditures for the operating cost of all activities at the Uni versity the past year are compared with the previous years expendi tures in the statement following586 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS YEAR ENDED JUNE 30th BY ACTIVITY 1947 EDUCATIONAL AND GENERAL Administrative and General 20136914 Plant 50913987 Libraries 13609626 Instruction 128556309 Research 11719165 Services Related to Instruction 2214345 Extension 15962845 Total Educational and General 243113191 AUXILIARY ENTERPRISES Dormitories 18563009 Dining Halls 63107926 Dormitory and Dining HallsGeneral 7181089 Other Auxiliary Enterprises 57273590 Total Auxiliary Enterprises Total ExpendituresAll Activities BY OBJECT Personal Services213528968 Travel Expense 5590081 Supplies and Materials 80469466 Communication Services 2248880 Heat Light Power Water 13179677 Printing Publications1 773381 Repairs Alterations 223 71757 Rents 3144106 Miscellaneous 2490339 Insurance and Bonding 3196131 Indemnities Total Expense Payments346992786 Outlay Lands Buildings and Permanent Improvements 19410291 Equipment 22835728 Total Cost Payments Number of Employees at June 30th Average Enrollment 844 5977 Annual Student Per Capita Cost Educational and General Auxiliary Enterprises 40675 24448 1946 14808005 19342316 10082735 74308843 6518452 49487 12002156 137111994 16672572 35846035 20499034 72178152 146125614 145195793 389238805 282307787 147481260 4144550 74118166 1744761 11493168 1293395 9945582 3198142 2171121 445418 440475 256476038 3448280 22383469 389238805 282307787 666 3014 45491 48174 Totals 65123 93665587 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS PUBLIC TRUST FUNDS Public Trust Funds consist of Student Loan Funds including endow ment therefor and Endowment or NonExpendable Funds Total receipts in the year ended June 30 1947 from investments realized income of trusts and gifts for principal amounted to 910 70859 of which 889141 was transferred to units of the University System in accordance with respective trust agreements leaving net receipts of 90181718 Of the 90181718 net receipts and 9819279 cash held at the beginning of the fiscal year 77377680 was reinvested and 683101 expended for objects of trust and 21940216 remained on hand at June 30 1947 Student Loan Funds on June 30 1947 were invested as follows Stocks and Bonds 58310875 Student Notes 14199349 Real Estate 17703948 Buildings Sigma Nu 1600000 Buildings University of Georgia 42035200 Total Investments 133849372 On the same date Student Loan Funds had a cash balance of 15059066 consisting of 24882785 available for loans and an overdraft of 9823719 in cash for investments Student Notes collected in the year ended June 30 1947 amounted to 2163558 while new loans made to students totaled 1251112 and for comparison note collections for the past fourteen years are shown as follows Fiscal Year Principal Interest Total X93334 880213 133697 1013910 193435 1422052 288090 1710142 193536 1980393 733636 2714029 193637 2492988 962781 3455769 193738 3065134 950149 4015283 193839 2630673 782289 3412962 193940 3301304 1087178 4388482 194041 3954666 1160008 5114674 194142 4237696 1214730 5452426 194243 6287937 1493636 7781573 194344 5384090 1256054 6640144 194445 4241186 998341 5239527 194546 3623181 900670 4523851 194647 2163558 391276 2554834 Totals 45665071 12352535 58017606588 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHENS Endowment Funds held June 30 1947 totaled 99954796 con sisting of 93073646 invested as shown below and 6881150 cash on hand of which 10108936 was for objects of trust while cash for investments was overdrawn 3227786 Stocks and Bonds77485445 Real Estate 3621000 Buildings University of Georgia 11967201 Total93073646 The investment of Public Trust Funds in buildings of the Univer sity of Georgia amounting to 54002401 on June 30 1947 is being liquidated under an amortization plan as shown in schedule on page 35 of this report as is also the 1600000 investment in Sigma Nu Building PLANT FUNDS At June 30 1947 the University of Georgia had an investment of 812312544 in lands buildings and equipment based on appraisals by the Comptroller and Business Manager as follows Land 26092500 Buildings 650723568 Equipment 135496476 812312544 PRIVATE TRUST OR AGENCY FUNDS Private Trust or Agency Funds being administered on June 30 1947 amounted to 14134890 of which 12247381 was for student organizations and others as shown in schedule on pages 3739 15 22132 U S Taxes to be remitted to the Collector of Internal Reve nue and 365377 for remittance to the State Teacher Retirement System GENERAL The Comptroller of the University is bonded in the amount of 5000000 the Cashier for 500000 and other office assistants for 200000 each All known receipts for the period under review have been properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Uni versity for the cooperation and assistance given the State Auditors office during this examination and throughout the year589 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA SAVANNAH590 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA SAVANNAH RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Earnings Educational Services 1947 32984327 Transfers Other Spending Units 25045483 Total income receipts 58029810 2122993 NONINCOME Private Trust Accounts CASH BALANCE JULY 1st Budget Funds Private Trust Accounts 60152803 PAYMENTS EXPENSE Personal Services 30469289 Travel 247402 Supplies Materials 11280639 Communication 485013 Heat Light Power Water 3367254 Publications Repairs Rents Insurance Miscellaneous 8175 1847457 7900 80633 309931 Total expense payments 48103693 OUTLAYS Lands Buildings Contracts 2382768 Equipment 3043614 Total outlay payments 5426382 CASH BALANCE JUNE 30th Budget Funds 4499735 Private Trust Accounts 858717 Total cash balance 5358452 60152803591 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA SAVANNAH BALANCE SHEET JUNE 30 1947 ASSETS 1REVENUE COLLECTIONS Cash on Hand and in Bank 12800 2EDUCATIONAL AND GENERAL FUND Cash on Hand and in Bank 4087866 Accounts Receivable Veterans Administration 8819067 Auxiliary Enterprises 6600000 Agency Accounts 50000 15469067 Total Educational and General Funds 19556933 3AUXILIARY ENTERPRISES Cash on Hand and in Bank 399069 Accounts Receivable Veterans Administration 757933 Total Auxiliary Enterprises Accounts 1157002 4PRIVATE TRUST AND AGENCY FUNDS Cash on Hand and in Bank 1085461 Total Assets 21812196 n592 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA SAVANNAH BALANCE SHEET JUNE 30 1947 LIABILITIES RESERVES FUND BALANCES AND SURPLUS 1REVENUE COLLECTIONS To be transmitted to Regents f 12800 2EDUCATIONAL AND GENERAL FUND Liabilities Accounts Payable U of Ga Athens 513917 Salaries Payable 96666 610583 Reserves For Veterans Administration Advance 6816391 For Unearned Income 126550 For Federal Public Housing Administration 2313331 For Supplies 1302482 For Equipment 514604 11073358 Surplus 7872992 Total Liabilities Reserves and Surplus Educational and General Fund 19556933 3AUXILIARY ENTERPRISES Liabilities Accounts Payable Educational and General Fund 6600000 Reserves For Operating Supplies g 29886 Surplus Or Deficit 6272884 Total Liabilities Reserves and Surplus Auxiliary Enterprises n 57002 4PRIVATE TRUST AND AGENCY FUNDS Fund Balances Private Trust Accounts p 11 8 587 17 U S Taxes 13235 Teacher Retirement System Contribution 44209 Total Agency Fund Balances 1085461 Total Liabilities Reserves Fund Balances and Surplus 21812196593 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA SAVANNAH SUMMARY FINANCIAL CONDITIONSBUDGET FUNDS EDUCATIONAL AND GENERAL The Savannah Branch of the University of Georgia ended the fiscal year on June 30 1947 with a surplus of 7872992 in its educational and general fund after providing the necessary reserve of 610583 to cover salaries and accounts payable and reserving 11073358 for Veterans Administration Advance Unearned Income and other desig nated purposes AUXILIARY ENTERPRISES The accounts of the Auxiliary Enterprises on June 30 1947 reflected a deficit of 6272884 after making provision for 6600000 due the Educational and General Fund for funds advanced and reserving 829886 for operating supplies REVENUE COLLECTIONS Revenue collections in the year ended June 30 1947 were 6816391 from the U S Veterans Administration and 15743221 from student fees a total of 22559612 of which 22546812 was remitted to the Regents of the University System in Atlanta and 12800 re mained on hand to be transferred in the next fiscal period OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 40992295 and was provided by 470 78378 allotment by the Regents and 513917 transfer from the University of Georgia at Athens of these funds 6600000 was ad vanced to the Auxiliary Enterprises Account OPERATING COSTS From the 40992295 available income 34157788 was expended for the current operating expenses of educational and general activi ties and 2746641 for lands buildings and equipment and 4087866 remained on hand June 30 1947 the first lien on which is for liquida tion of accounts and salaries payable and the remainder will be avail able for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Earnings of auxiliary enterprises in the year just closed were 2999860 from dormitories 6822648 dining halls and 602207594 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA SAVANNAH from book store theatre and faculty housing a total of 10424715 which was increased to 17024715 by transfer of 6600000 from the Educational and General Fund OPERATING COSTS From the 17024715 available income 13945905 was expended for operating expenses of the auxiliary enterprises and 2679741 paid for lands buildings and equipment with 399069 remaining on hand June 30 1947 to be applied toward liquidation of outstanding accounts payable COMPARISON OF OPERATING COSTS This is the first year the Savannah Branch of the University has been operated so expenditures cannot be compared with previous years costs Average enrollment in the year ended June 30 1947 was 667 and the number of employees on this date was 81 Annual student per capita cost based on average enrollment of 667 was 55329 for educational and general purposes and 24926 for auxiliary enterprises a total of 80255 PRIVATE TRUST OR AGENCY FUNDS Private Trust or Agency Funds being administered at June 30 1947 amounted to 1085461 of which 858717 was for student organiza tions and others as shown on page 11 182535 U S Taxes to be remitted to the Collector of Internal Revenue and 44209 for remit tance to the State Teachers Retirement System GENERAL The Savannah Branch of the University began operations the past year as a branch of the University of Georgia Athens with separate accounting records being maintained in the office of the Comptroller of the University at Athens for the branch at Savannah Treasurer P W Summerour of the Savannah Branch is bonded in the amount of 2000000 and nine other officials and employees of the Branch are bonded in amounts from 100000 to 500000 All known receipts for the period under review have been properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Uni versity at Athens and the Branch at Savannah for the cooperation and assistance given the State Auditors office during this examina tion and throughout the yearF 595 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION596 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OP GEORGIA ATHLETIC ASSOCIATION RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS REVENUES RETAINED Earnings Educational Services 31657271 Transfers Other Spending Units 892428 NONINCOME Loans Private Trust Accounts 9100000 5327079 CASH BALANCES JULY 1st Budget Funds 9564310 Private Trust Accounts 2851756 Totals 39922537 2975506 1198067 57607988 44096110 PAYMENTS EXPENSE Personal Services 11321735 Travel 6088222 Supplies Materials 4566847 Communication 480487 Heat Light Power Water 246856 Publications 1413410 Repairs 9249126 Rents 82850 Insurance 146783 Interest Equipment 7789527 Miscellaneous 502198 Scholarships 7027084 Total expense payments OUTLAYS Lands Improvements NONCOST Loans Private Trust Accounts 7611374 CASH BALANCES JUNE 30th Budget Funds Private Trust Accounts 514028 567461 Totals 130083 44906 32878 3176 3876 1816 6597 22 1163 166 2863 1054 59736 29 24 35 02 01 01 27 50 14 66 42 70 32 48915125 28838993 822771 2000000 18280 9564310 2851756 57607988 44096110 597 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION CURRENT BALANCE SHEET JUNE 30 1947 ASSETS Athletic Association Cash Balance 514028 Accounts Receivable Student Fees U of Ga 3013650 Trust Funds 633961 LIABILITIES Total 1147989 3013650 3527678 633961 4161639 ACCOUNTS PAYABLEPurchase Orders For Supplies 1654265 569900 208016 23040 3550 2585860 For Printing For Repairs For Equipment For Miscellaneous For Scholarships U of Ga 1654265 569900 208016 23040 3550 2585860 LOANS Mathis Construction Co at C S Bank National Bank of Athens 1100000 8000000 1100000 8000000 RESERVES For Unearned Income For Trust Funds 2825289 16969920 CASH DEFICIT 13442242 CONTINGENT LIABILITIES Note PayableClark County April 30 1930 1500000 633961 2825289 633961 633961 17603881 13442242 3527678 633961 4161639598 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION SUMMARY FINANCIAL CONDITION The University of Georgia Athletic Association ended the fiscal year on June 30 1947 with a deficit of 13442242 as compared with gen eral fund surplus of 1565095 at the close of the preceding fiscal period on June 30 1946 which reflects a loss from operations in the period under review of 15007337 Assets on June 30 1947 consisted of 514028 cash on hand and in bank and accounts receivable of 3013650 with liabilities of 50 44631 on accounts payable 9100000 notes payable and 2825289 reserved for unearned income AVAILABLE INCOME The Associations income for the period under review was 316 57271 of which 22959306 was from admissions to football games 849172 from basketball games 4553515 student fees 960300 radio concessions 997385 stadium concessions 1294342 from sale of programs and 43251 from other sources From the 31657271 receipts 892428 was transferred to the University of Georgias Auxiliary Enterprises Account being laun dry funds held at the beginning of the period leaving net income available to the Association for the fiscal year 30764843 These receipts are compared with two previous years income as follows YEAR ENDED JUNE 30th INCOME RECEIPTS 1947 1946 1945 Student Fees 4553515 1500000 1775000 Sports Football 22959306 29117945 7458602 Other Sports 854067 146180 101695 Radio Concessions 960300 457500 500000 Stadium Concessions 997385 72912 135534 Programs 1294342 83184 374226 Laundry 7868545 11573932 Rental of Athletic Facilities 560000 1200000 Other Income 38356 116271 Total Receipts 31657271 39922537 23118989 Less Transfers to U of Ga 892428 2000000 Net Income Receipts 30764843 39922537 21118989599 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION Prior to the year ended June 30 1947 the Laundry was operated as a part of the Athletic Association but in the period under review the balance of 892428 brought forward from the previous fiscal year for the laundry was transferred to the University of Georgia Auxiliary Enterprises account and for the current year laundry operations are shown in the report of the University of Georgia OPERATING COSTS Expenditures for the operations of the Association in the year ended June 30 1947 amounted to 48915125 which exhausted the 30764843 net income together with 9100000 proceeds of loans negotiated in the period and reduced the 9564310 cash balance held at the beginning of the fiscal year to 514028 on June 30 1947 COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following 600 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1915 Administration and General 2256839 1530850 5 964 88 Footba11 8795382 5434004 2851625 Maintenance and Operations 18801439 3030111 14 422 66 Other Sports 2487687 942296 2511 81 Sports Undistributed 15804718 11567233 86452 42 fUndry 6895704 9997672 Fr0grams 769060 83184 167089 Concessions 29 12 Totals 48915125 29556294 23951563 BY OBJECT Personal Services 11321735 13008329 Travel Expense 6088222 4490624 Supplies and Materials 4566847 3287835 Communication Services 480487 3 176 02 11251736 2220288 3062111 237504 Heat Light Power Water 246856 387601 7 391 02 Printing Publicity 1413410 181601 720 65 epairs 9249126 659727 1 134 30 Rents 82850 Insurance and Bonding 146783 Interest l31jg Equipment 7789527 Scholarships and Paid to Players 7027084 56865l4 43 180 94 Miscellaneous 459059 2921 18 gg 2250 127717 116314 16666 68193 286342 Total Expense Payments 48915125 28733523 S 227 66124 Outlay Buildings and Grounds 822771 8 471RJ EqUipment 338285 Total Cost Payments 48915125 29556294 23951563 Number of Employees at June 30th 21 21 11601 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION GENERAL The University of Georgia Athletic Association is incorporated under the laws of the State of Georgia with officers and directors as follows H W Caldwell PresidentiAthens Georgia Scott Alfred W Fac Chm and SecyAthens Georgia Bolton J D TreasurerAthens Georgia Driftmeir R HAthens Georgia McWhorter Robt LAthens Georgia Bell M RMilledgeville Ga Hains GeorgeAugusta Georgia Mell T SAthens Georgia Troutman Robt SAtlanta Georgia Woodruff Geo CColumbus Georgia Dudley LonAthens Georgia Hodgson MAthens Georgia McDougald Don Atlanta Georgia Sancken GeorgeAugusta Georgia Walker WatsonMacon Georgia The Executive Committee is composed of Messrs Caldwell Scott Bolton Troutman and Woodruff The Association is a nonprofit sharing association but is gov erned by the Board of Regents as to policies and in this examination is considered a State agency subject to the same regulations and re strictions placed on other State agencies by the General Assembly of Georgia The Comptroller of the University also serves as Treasurer of the Athletic Association and is properly bonded Mr J E Broadnax Assistant to the Director is bonded for 10000000 for game season to December 1st and bond is reduced to 100000 after December 1st Included in repairs and equipment are expenditures for repairs to stadium and temporary stands and seats added to stadium in the period under review Travel expense is not shown by individuals but shown in schedule in totals by Activity Books shown to whom check is made payable but in a great number of instances these checks are to Mr Broadnax cover ing reimbursements for advances for travel made from petty cash for602 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION various persons It is recommended that in the future payments be made directly for travel of individuals Squad travel could be made for each game and settlements made after returning In addition to regular salary of 949992 for the fiscal year ended June 30 1947 Head Coach Wallace Butts was paid 70833 as bonus 654170 subsistence allowance and 300000 for Sugar Bowl con tingencies as authorized by the Executive Committee of the Athletic Association Subsistence allowance paid to Coach Butts includes all allowances to January 1 1948 and 100000 extra for the year 1946 Receipts are shown by games but the amount shown in report will not be total received for each game as sale of tickets begins before June 30th each year for the seasons games The decrease in personal services the past year is accounted for in part by the fact that 1049000 paid to players under scholarships which was included in labor for plant operations marked for cleaning dormitories has been classified in the within report as scholarships Disallowed payments of 77092 shown in previous report for pay ments made for UDriveIt cars in excess of 5c per mile have not been refunded Additional information was requested of the Board of Regents as to the expenditures made in violation of State law and the borrowing of money for operations as follows603 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION October 29 1947 Dr Raymond R Paty Chancellor University System of Georgia 20 Ivy Street S E Atlanta Georgia Dear Mr Paty I have before me the manuscript of the recent audit of the Uni versity of Georgia Athletic Association which I am reviewing prior to release for public information It is noted in the audit that this is the fourth consecutive year that we have reported as unpaid the 77092 which was disallowed as a proper State expenditure same being excessive payment for the use of automobiles in excess of 5c per mile which is authorized by State law It is quite evident that the controlling officials of the Athletic Association are completely ignoring the fact thatthe State law was violated and have made no effort to make a correction It is also noted in the report that the Association borrowed money in the amount of 9100000 all of which is outstanding at June 30 1947 In view of these circumstances please cite me the authority of law where a function of any of the State schools or any activity of a Stateowned school is allowed to be incorporated thus placing it in a position of being above the legal restrictions applying to all other State Agencies with reference to the expenditures of funds or the creation of a debt It is absolutely essential that we be furnished with the above requested information immediately so that I can make the report required of me by law on the legal or illegal expenditures of these State functions With best wishes I am Sincerely yours B E THRASHER JR State Auditor604 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION October 31 1947 Mr B E Thrasher Jr Auditor State Capitol Building Atlanta 3 Georgia Dear Mr Thrasher We have advice today over the phone from Mr J D Bolton Comptroller University of Georgia Athens that the 770 92 which covers erroneous payments in connection with the use of UDrive It cars by the University of Georgia Athletic Association is being paid tomorrow morning November 1 g P befTrVtehgisetimeey thiS had 0t been attended to Yours sincerely W WILSON NOYES November 3 1947 Mr B E Thrasher Jr Office of State Auditor State Capitol Atlanta 3 Georgia My dear Mr Thrasher Thank you for your letter of October 29 1947 requesting that I cite the authority or law whereby a function of any of the state school or any activity of a stateowned school is allowed to beincorporated You will find in the Georgia Laws of 1935 page 173 section 3 fl provision authorizing athletic activities to be conducted through aS association It is my understanding that in accordance with this authorization the athletic associations at the University oGeoSS and the Georgia School of Technology function as corporations and from time to time obtain loans to finance their activities The item of 77092 at the University of Georgia has been paid I appreciate your writing me about these matters I also appreciate your attitude m making inquiry of this office for informatfor We shall at all times be delighted to furnish you to the best of o ability any information you may desire Yours very truly RAYMOND R PATY Chancellor605 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION November 4 1947 Hon Raymond R Paty Chancellor Regents of the University System of Georgia 20 Ivy Street S E Atlanta Georgia Dear Dr Paty This is to acknowledge receipt of your letter in answer to my request that you cite the authority of law whereby any function of the State schools or activity of a Stateowned school is allowed to be incorporated and to borrow funds which is in violation of the State Constitution of other State Agencies This request had specific refer ence to the Athletic Association In your citation you stated as follows You will find in the Georgia Laws of 1935 page 173 section 3 a provision authorizing athletic activities to be conducted through an association It is my understanding that in accordance with this authorization the athletic associations at the University of Georgia and the Georgia School of Technology function as corporations and from time to time obtain loans to finance their activities It is with regrets that it is necessary for me to advise you that this citation is not sufficient authority as the entire Act which you cited as the authority was repealed in its entirety by Act of February 1 1946 To make it explicit that the entire Act was repealed the last few words of the last section stated as if said Act Act of the General Assembly approved February 14 1935 Law of 1935 page 172 has never been enacted The repeal of the 1935 Act would also appear to eliminate the authority of the State Auditor to audit the accounts of the University System However upon referring to Chapter 4018 of the Code you will find that the general authority of the State Auditor still covers the authorizations to audit the accounts Inasmuch as the citation given by you has been repealed it is absolutely necessary that you make further inquiry into the matter and refer me to a citation which is now in force and effect With best wishes I am Sincerely yours B E THRASHER JR State Auditor606 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION December 3 1947 Mr B E Thrasher Jr State Auditor State Capitol Atlanta 3 Georgia Dear Mr Thrasher You have asked for an opinion relative to the authority of law whereby any function of the State Schools or any activity of a state owned school is allowed to be incorporated and to borrow funds I understand that this request is made specifically in reference to the Athletic Associations at Tech and Georgia both of which are incor porated Before answering your inquiry it would appear appropriate to con sider the history of these associations Athletic associations have been in existence at both institutions for many years handling the many details in connection with the athletic programs of the two schools The University of Georgia Athletic Association was incorporated in Clark Superior Court on February 14 1928 as a nonprofit corporation The Georgia Tech Athletic Association was incorporated in Fulton Superior Court early in 1934 also as a nonprofit corporation The rea son for the incorporation at Georgia Tech is best explained bv a quotation from the minutes of the special meeting of the Tech Athletic Board of February 27 1934 Doctor Brittain announced that this meeting was called for discussion of the matters pertaining to the construction of the gymnasium on Grant Field and reported that Marion Smith had told him it was necessary for this Board to be incorporated under the laws of Georgia in order to handle this matter under the federal grant It will be recalled that in 1934 the Regents contemplated borrowing from the Federal Government through PWA 281700000 under a combination loan and grant for the purpose of constructing buildings on the campuses of Tech and Georgia It was contemplated that a gymnasium would be constructed on each campus and leased to the respective athletic associations at stipulated annual rentals To facili tate these arrangements it was considered necessary that both athletic associations be incorporated lJSVS1861 thatGvernor Eueene Talmadge questioned the tegahty of the loan and the matter was submitted to the Supreme Court of Georgia for a decision State of GeorgiavsReaents of the University System of Georgia 179 Ga 210 regents of On page 212 of the decision the court outlines some of the pro visions of the loan agreement Bonds were to be issued payable only607 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION out of certain funds Among these sources were the leases to the athletic associations It was clearly recognized that both the associa tions were separate corporate entities the following language being used c In the case of the University of Georgia bonds by the gross annual rental payments of 15000 each to be made by the University of Georgia Athletic Association and in the case of the Georgia School of Technology bonds the gross annual rental payments of 10000 each to be made by the corporate successor to the Georgia Tech Athletic Associa tion said rental payments to be made by the respective athletic associations for the use of the gymnasium to be con structed at the University of Georgia and at the Georgia School of Technology At page 218 of the decision the Supreme Court observes that the Regents of the University System of Georgia is a distinct corporate entity though controlled by a Board of Regents which is designated as a department of the State Government As to the broad powers of the corporation and the Board the Court says It is further true that the corporation by and through the Board of Regents exercises any power usually granted to like corporations which is necessary to the usefulness of the particular corporation and is not in conflict with the laws of this State So long as the board does not exercise its powers capriciously or arbitrarily or so as to thwart the purpose of the legislation in establishing a system of uni versity education the board itself must determine what is necessary for the usefulness of the system and thus will gov ern the University of Georgia and its several branches The powers granted are broad and comprehensive and subject to the exercise of a wise and proper discretion the regents are untrammelled except by such restraints of law as are directly expressed or necessarily implied The legislature does not pretend to govern the system but has entrusted this responsibility to the Board of Regents At page 227 the Court again refers to the very broad powers of the Regents in the following language As noted above the legislature has granted general and broad powers and these general grants will include any and all acts reasonably necessary to execute the powers expressly conferred Under the powers granted it becomes necessary in this case to look for limitations rather than for authority to do specific acts There is no statute which prohibits such a transaction nor is there any constitutional obstacle Limited only by their proper discretion and by the constitution and608 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION law of this State they may exercise any power usually granted to such corporation The Supreme Court in this case by a full bench decision approved the action of the Regents and the legality of the undertaking At page 228 the opinion is concluded with these words The record discloses no illegality with respect to any fea ture of the loan agreement or in any of the undertakings promised or proposed thereby The case of StatevsRegents is therefore a specific authority for the position that the athletic associations of the two schools in question may be incorporated This was the situation in July of 1934 when the Supreme Court handed down its decision It becomes important to consider briefly the Act of 1935 which declared the Regents to be a governmental agency In that Act Code of 1933 32140 it was specifically provided that the management and control of the athletic affairs of the units of the University Sys tem might be exercised directly or through such athletic associations as the Board of Regents might authorize It is my opinion in the light of the decision in StatevsRegents supra that the Act of 1935 did not for the first time authorize the incorporation of the athletic associations but rather constituted specific legislative ap proval of a policy already in existence In the celebrated case of Allen Collector of Internal Revenuevs Regents involving the right of the federal government to tax admis sions to football games an excellent discussion of the effect of the Act of 1935 appears at page 8 of the Regents brief This brief was prepared by Attorney General M J Yeomans and Marion Smith Special Assistant Attorney General At page 8 they said We believe it apparent that this is merely a statement of what already existed under the law of this State Indeed it is apparent from the language of the Act that it is intended to be in this respect declaratory of an existing status As heretofore pointed out the Board of Regents had already been declared to be a department of the State government of Georgia Its members were necessarily public officers of the State of Georgia and the title to the property while in a body corporate under Georgia law was necessarily held for the State of Georgia to which its ultimate ownership be longed Section 3 of the Act of 1935 relates to the method of han dling fees and other revenue of the different institutions in cluding proceeds of athletic contests and ends with the statement that all such revenue is declared to be under the control of the Board of Regents which control may be exer cised directly or through such athletic associations or organi zations as it may authorize provided such associations and organizations remain always subject to the control of the Board of Regents609 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION No change in the existing status was made by this pro vision The control of the Board of Regents in the respect indicated was plenary under previous laws and was not ques tioned The provision last quoted however is important in one respect namely as embodying a legislative approval of the policy theretofore followed by the Board of Regents of handling the management of athletic contests in some re spects at least through the medium or agency of athletic associations When this case appeared in the United States Circuit Court of Appeals for the Fifth Circuit 93 Fed 2 887 Judge Sibley wrote the opinion At page 892 after observing that the details of the athletic programs at Tech and Georgia are handled by athletic asso ciations composed of faculty members and alumni incorporated to facilitate such business transactions as the improvement of the grounds and equipment Judge Sibley then observes that the Act of 1935 constitutes legislative approval of these arrangements in the following language The highest State governmental authority has thus rati fied the use of the associations and the charge for admissions to the games as proper functions of the University In 1946 the legislative specifically repealed the Act of 1935 in its entirety The repealing act provided that the matter should be treated as if the Act of 1935 had never been enacted It would be my opinion that the repeal of the Act of 1935 did not take away from the Board the power and authority which they had prior to the Act of 1935 Viewing the Act of 1935 as legislative approval of some thing already approved by the Supreme Court of Georgia it follows that it was lawful to incorporate the athletic associations prior to 1935 it was lawful to operate these associations as corporations under the Act of 1935 and the repeal of the Act of 1935 does not affect the legality of the arrangement The Supreme Court in State vsRegents has held categorically that the corporation known as Regents of the University System of Georgia may borrow money and incur debts without violating the constitutional prohibition for the reason that the debts of the Regents are not the debts of the State It must follow that an incorporated athletic association under the control and supervision of the Regents does not violate the con stitution by incurring a debt for the very same reason that it is not a debt of the State of Georgia Under general corporate powers the incorporated athletic associa tions have the right to borrow money Whether it is wise for a bank to lend money to an incorporated athletic association knowing that the credit of the state is not pledged thereby is a matter of busi ness judgment In my opinion there is nothing violative of the constitution or laws of the State of Georgia in such a transaction Respectfully submitted HAMILTON LOKEY Deputy Assistant Attorney General State of Georgia 610 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OF GEORGIA ATHLETIC ASSOCIATION In view of the various decisions of the courts cited in the fore going letter this report will be submitted to the General Assembly at their next meeting for them to determine whether or not laws should be enacted specifically placing all agencies of the State under all restrictions and limitations imposed by the State Constitution and other general laws in such a manner that no function of a State agency can ever be incorporated without a specific Act of the General Assembly authorizing same and limiting its authority to the authority given in the State Constitution All known receipts for the period under review have been prop erly accounted for and expenditures within limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the Associa tion for the cooperation and assistance given the State Auditors office during this examination and throughout the year611 UNIVERSITY SYSTEM GEORGIA SCHOOL OF TECHNOLOGY ATLANTA 612 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 31697435 80833439 Transfers from Public Trust Funds 16123776 19184622 Revenues Retained Grants from U S Government 280000 Donations 11677936 8050002 Earnings Educational Services 336574796 123241616 Total income receipts395793943 231309679 NONINCOME Public Trust Funds Income from Investment 23933514 28823099 Gifts from Principal 1598934 275904 Investments 17369581 5348357 Transfers to College Income 16123776 19184622 Private Trust Accounts 149035637 77537665 Loans Payable 6639542 Total nonincome receipts175813890 99439945 CASH BALANCES JULY 1st Budget Funds 10579146 30273895 Public Trust Funds 9757549 7317011 Private Trust Funds 5856337 6868526 Total cash balances 26193032 44459432 Totals 597800865 375209056UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA 613 PAYMENTS 1947 EXPENSE Personal Services211467432 Travel 3178940 Supplies Materials 56070082 Communication 1299807 Heat Light Power Water 8765910 Publications 1136336 Repairs 2287656 Rents 1893193 Insurance 3179651 Interest Equipment 12831040 Miscellaneous 2452340 OUTLAYS Equipment Lands Improvements Personal Services Travel Supplies Materials Heat Light Power Water Publications Repairs Insurance 4405647 3606112 44137 283386 382 15111 345411 21125 Contracts 14695966 Total outlay payments 23417277 NONCOST Public Trust Funds ExpenseObjects of Trust 80830 Investments 11673277 Private Trust Accounts 141164251 Loans Payable 6564793 Total noncost payments159483151 CASH BALANCES JUNE 30th Budget Funds 71828632 Public Trust Funds 24781695 Private Trust Funds 13727723 Total cash balances110338050 Totals 1946 140540208 2038255 43554561 1272339 3826912 997088 1882110 1077278 214143 218501 16485936 3095716 Total expense payments304562387 215203047 42366174 42366174 12822200 78549854 74749 91446803 10579146 9757549 5856337 26193032 597800865 375209056614 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA BALANCE SHEET JUNE 30 1947 ASSETS CURRENT BUDGET FUNDS General Cash on Deposit and on Hand 15668424 Returned Checks 78878 Accounts Receivable Veterans Administration 16305555 Trustee Construction Fund 848350 U S Navy 1680000 Research 9928521 WGST 2146891 Miscellaneous 1 00000 Due from Endowment Fund 2307131 Restricted and Plant Cash on Deposit Auxiliary Cash on Deposit 3092351 Cash on Deposit College Inn 2195395 AGENCY FUNDS Cash on Deposit 13045580 Cash temporary investment U S Bonds 680000 LIABILITIES RESERVES SURPLUS CURRENT BUDGET FUNDS Accounts and Salaries Payable 14567217 Purchase Orders Outstanding 3442832 Reserves Unearned Income 2568750 For Restricted purposes and outlay 48724224 Auxiliary Funds Surplus Current Fund Surplus AGENCY FUNDS 49063750 48724224 5287746 13725580 116801300 18010049 51292974 5287746 28484951 13725580 116801300 PUBLIC TRUST FUNDS See Public Trust Funds Section Plant Assets and consumable supplies inventories omittedI J 615 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Georgia School of Technology Atlanta ended the fiscal year on June 30 1947 with a surplus of 28484951 in its educational and genera fund after providing necessary reserves to cover 18010049 in outstanding accounts and salaries payable and unliquidated pur chase orders and 2568750 unearned income AUXILIARY ENTERPRISES Surplus available for operation of the auxiliary enterprises at the School on June 30 1947 was 5287746 of which 3092351 was for dormitories and dining halls and 2195395 for College Inn RESTRICTED AND OUTLAY FUNDS Scheduled in this report are 48724224 in special reserve funds created out of general funds and donations covered by cash on de posit for the special purposes mostly plant additions and repairs A true restricted fund is a fund donated by outside agencies or persons who designate the use thereof and in the future no fund should be set aside as restricted unless arising in this way REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes were to be transmitted to the Regents of the Univer sity Systems Central Office in Atlanta and allotments made by the Regents to the branches with which to meet the respective units operating costs However in the period under review separate acount ing has not been made for revenue collections but shown in operating accounts are transfers as follows Transfer from Board of Regents 280541690 Less Revenue Collections transmitted to Regents 234168490 Refund of 194546 Advance 16000000 250168490 Net transfer from Regents to Georgia School of Technology 30373200616 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA OPERATING ACCOUNTS AVAILABLE INCOME In the within report receipts and payment statement has not been prepared to show separately educational and general funds and aux iliary enterprises accounts Total income receipts of the Georgia School of Technology for current educational and general restricted and auxiliary enterprises funds in the year ended June 30 1947 were 393645705 of which 30373200 was from the Board of Regents 1324235 Vocational Funds from the State Department of Education 16123776 Endow ment Income and 345824494 earnings donations and U S Gov ernment Grants retained Of the 345824494 revenue receipts retained 241070914 was from tuition and student fees 18212522 from sales and services 9424138 from dormitory rents 47357709 from dining halls 158 49736 from College Inn 11677936 from donations and 2231539 from property rents U S Grants and other sources OPERATING COSTS From the 393645705 available income 304562387 was ex pended for the current operating expenses of the School 23417277 for lands building permanent improvements and equipment and 6564793 to liquidate balance of loan assumed the previous year and 59101248 remained on hand increasing the 10579146 cash on hand at the beginning of the fiscal year to 69680394 on June 30 1947 Of this 69680394 remaining cash balance 15668424 is for edu cational and general purposes 5287746 for the auxiliary enterprises at the School and 48724224 is earmarked for restricted purposes and plant additions and repairs the first lien on the cash on hand being for liquidation of outstanding accounts and salaries payable COMPARISON OF OPERATING COSTS Expenditures for all activities the past year are compared with costs the two previous years in the statement following617 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 EXPENSE Personal Service211467432 Travel Expense 3178940 Supplies 56070082 Communication 1299807 Heat Light Water Power 8765910 Publications Repairs Rents Insurance Interest 1136336 2287656 1893193 3179651 Equipment 12831040 Miscellaneous 2452340 OUTLAY Land and Buildings Personal Service 3606112 Travel Expense 44137 Supplies 283386 Heat Light Power Water 382 Publications 15111 Repairs 345411 Insurance 21125 Contracts 14695966 Equipment 4405647 23417277 Total 327979664 140540208 2038255 43554561 1272339 3826912 997088 1882110 1077278 214143 218501 16485936 3095716 42366174 98298353 1222942 37018694 767368 3098252 316501 1329452 1539871 977814 5022849 1085032 304562387 215203047 150677128 31459613 10148817 42366174 41608430 57569221 192285558618 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA BY ACTIVITY Administration Student Welfare Instruction Plant including Outlay Surplus Equipment Expense Organized Research Library Extension Veterans Guidance Rental Property No 7 Dormitories Housing Naval Air Base and Lawson Dining Hall College Inn YEAR ENDED JUNE 30th 1947 1946 1945 19321799 15317703 10278800 7089009 3100648 2077733 124587486 87506954 58136246 53557465 68615948 62526038 960556 23729301 12558370 9506102 5885449 7116806 3206873 13411557 5007445 1608610 6801465 5465663 1357739 926693 8196451 5436314 5062329 839639 51254137 41149239 34888588 11418657 6294131 3636500 327979664 No Employees on Payroll June 30 Average Enrollment Regular Term 1170 2 57569221 724 2451 192285558 439 1446 Since a large percentage of the enrollment for a portion of the threeyear period covered in the above comparative statement was made up of Navy students annual per capita cost has not been cal culated PUBLIC TRUST FUNDS These are endowment Funds Student Loan Funds and a sinking fund to replace Brown Dormitory total assets of which were 627 14520 as shown in detail on pages 2223 of this report Endowment income available for the Georgia School of Technology in the period under review was 16996064 of which 16123776 was transferred to the Schools general fund in the fiscal year 578310 was used to liquidate excess transfer of 578310 made the previous year and 293978 remained at June 30 1947 to be transferred to the general fund in the next fiscal period Included in endowment income is the amount of 14768202 from Radio Station WGST the operations of which station are reported under separate cover619 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA PRIVATE TRUST AND AGENCY FUNDS These are deposits by students and others which the School holds as custodian and on June 30 1947 amounted to 13725580 GENERAL Under separate covers will be found the audits of the Georgia Tech Athletic Association and of the Construction Fund of the Trustees and Regents for the Georgia School of Technology arising from the pro ceeds of the issuance and sale of 375000000 Serial Revenue Bonds of 1946 for construction of dormitories and apartments at Tech Also in memorandum on this report is the summary of an account re lated to the School the Georgia Tech Research Institute from re stricted income for research by the Engineering Experiment Station of the Georgia School of Technology Personnel cards showing the amount of personal services were not in agreement with the control but the Comptroller states that ma chine payroll accounting will be installed beginning with the present fiscal year and cards accurately posted Departmental ledger was installed last year but was not accurate and was not used in the summarization given in this report In dis tribution of income and expenditures by fundsGeneral Auxiliary Enterprises Restricted and Plantthe object of expenditure should be shown in all cases both in registers and departmental ledger sheets Proper coding and classification is important As stated previously the setting up of a number of socalled re stricted funds simply for the purpose of separately budgeting alloca tions of the current general fund for the holding of expenditures within the budget is not a proper accounting procedure in State ac counting Restricted funds as the term especially applies to State supported colleges and schools are those funds arising from dona tions by outside parties for a specified purpose or use The Board of Regents has approved and installed a system of books accounts and reports for the financial transactions of the School a system which in their opinion meets their requirements and will with an addition or two meet the requirements as suggested by the Department of Audits One is a cash book of receipts and pay ments with payments classified by object of expenditure and by620 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OP TECHNOLOGY ATLANTA designation of expense or outlay and the other the prenumbered original and duplicate receipt Receipts and disbursements for the period under review were prop erly accounted for with exceptions noted and were within the limits of approved budgets and State law Bonds of the Comptroller and of the cashiers and accountants in the office were in force filed in the office of the Board of Regents In this audit examiners were given every facility of the office and received the assistance and cooperation of the fiscal officers and staff of the Georgia School of Technology and the Board of Regents to whom thanks are expressed ANALYSIS OF RECEIPTS YEAR ENDED JUNE 30 1947 TRANSFER FROM STATE DEPARTMENTS Board of Regents of the University System To Georgia School of Technology280541690 Refund of Advance 19451946 16000000 Revenue Collections remitted to Regents234168490 Allocated by budget to or for Buildings alteration Naval Air Station 2120000 Garage and Warehouse Buildings Tech 2400000 Buildings FWA Georgia Tech 6500000 Business Office Machines 700000 Water mains Tech Campus 300000 Special and rare equipment 2050000 Rehabilitation Buildings Improvements 25000000 Current General Fund 8696800 30373200 30373200 Current general fund had a large surplus and anticipating this transferred 25000000 to a restricted fund for rehabilitating buildings and making improvements State Department of Education Vocational Funds Federal 440654 State 883581 Total Transfers from State Departments 1324235 31697435621 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA EARNINGS RETAINED Students Fees Educational and General Fund Tui tion Matriculation Summer School Other Fees Veterans Administration for 194546 Account 32134159 Veterans Administration for of charges Est 46305547 Less for Books Supplies to College Inn 5000000 NonResident Tuition from Veterans Adminis tration and others 194647 94422538 Less for Books and Supplies to College Inn 11816560 Matriculation 54405796 Summer School 20975689 Veterans Guidance 5287110 Health and Library 4234078 Refunds 185861 Other Student Fees 243510 Refunds 45798 Other Student Fees 194546 92646 OtherMiscellaneous Overage 18060 Insurance Recovery Restricted Fund Fire Loss Room Rents Dormitories etc Auxiliary Fund Gross Rents12798252 Refunds 2227570 Sales and Services Educational and General Sales Materials 470852 Engineering Experiment Station Income Research 17733702 Wellhouse Fund for Research 7968 Rents Property Houses Restricted Fund 2403185 Rents or interest to Public Trust Fund 94200 241070914 18212522 2308985 314100 10570682 To Public Trust Funds Rents or Interest Brown Sinking Fund Julius Brown Endowment ForresterMcRaeRankin Guggenheim Aero Fund E O Batson Fund Brown Sinking Fund Scholarship Loan Fund 75000 425000 4255 500336 17766 28097 96090 9424138622 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA Meals Auxiliary Fund Gross 47431411 Refunds 73702 Miscellaneous Collections for Trust Fund to be adjusted Educa tional and General 850 Excess Returned Cks charged over collected 78878 For Uniforms to be adjusted Auxiliary Fund 1800 Overage 1187 Undetermined Charges 36505 College Inn Auxiliary Account Earnings Sales less cost of sales Cash Basis Total Earnings U S Grants Planning Advance FWA 9P28 Donations National Safety Council Ed Gen Fund 800000 Textile Education Foundation Ed Gen Fund 1250000 General Education Board Rare Equipment Ed Gen Fund 1997785 City of Atlanta Restricted Fund 2500000 County of Fulton Restricted Fund 2500000 General Education Board books Restricted Fund 2500000 General Education Board Equipment Restricted Fund 1 30151 Endowment Income ForresterMcRaeRankin 4961 Julius Brown Endowment n 96916 Daniel Guggenheim Aero 600382 Josephine M Cloudman 268500 Broadus E Willingham Sr 1528 WGST Radio Broadcasting Station 14768202 WGST Radio Broadcasting Station 742012 E O Batson Scholarship contra 25299 47357709 111546 15849736 334426558 Research Bldg Plans Advance returned to U S 280000 11677936 16123776623 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA DETAIL OF RENT RECEIPTS YEAR ENDED JUNE 30 1947 PROPERTY PURCHASED BY TRUST ENDOWMENT FUNDSRENTS 17 Houses renting at 5000 each per month 836 Cherry Street 5Jnn 846 Cherry Street 850 Cherry Street Total Past due 63047 1 mo 889 Plum St Past due 63047 3 mos 850 Cherry St The rents from the above after maintenance and repair charges are due to the Trust Funds in accordance with arrangement that interest at a certain percent be paid on the investment and the balance of the rent income to liquidate the investment PROPERTY OWNED BY COLLEGERENTS 60000 40000 856 Cherry Street 60000 866 Cherry Street 53940 870 Cherry Street 57797 876 Cherry Street 54500 880 Cherry Street 60000 886 Cherry Street 60000 906 Cherry Street 60000 835 Plum Street 60000 875 Plum Street 57500 879 Plum Street 60000 885 Plum Street 60000 889 Plum Street 55000 899 Plum Street 60000 905 Plum Street 60000 973737 8000 600 25000 274 Ponce de Leon Ave 278 Ponce de Leon Ave 287 Ponce de Leon Ave 681 Plum Street 16800 719 Cherry Street 8400 713 Cherry Street 704 Cherry Street 708 Cherry Street 712 Cherry Street 718 Cherry Street 734 Cherry Street 259 Fifth Street 61200 260 Fifth Street 44000 20000 31350 22500 22500 48000624 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY ATLANTA 269 Fifth Street 276 Fifth Street 286 Fifth Street 296 Fifth Street 311 Fifth Street 153 Fourth Street 167 Fourth Street 312 Fourth Street sold 313 Fourth Street 316 Fourth Street 317 Fourth Street 322 Fourth Street 323 Fourth Street 889 Atlantic Drive Third and Hemphill 268 Ponce de Leon Ave 714 Techwood 792 Techwood 643 Hemphill 661 Plum Street 665 Plum Street 294 Tenth Street 264 Tenth Street sold Hemphill Ave Gen Adv Co Barber Shop Miscellaneous Total Rents 55200 48000 42000 54000 55200 52000 55000 71200 49200 26350 42000 31350 48000 15000 91200 39415 20000 78000 39600 30000 30000 6300 16500 2333 7000 3500 1429448 2403185Vm 625 UNIVERSITY SYSTEM TECH ATHLETIC ASSOCIATION MM626 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Revenues Retained Earnings Education Services Donations 1947 42277497 1500000 Total Income Receiptsjp 437 77497 NONINCOME Private Trust Accounts 286 28 Loans Payable CASH BALANCES JULY 1st Budget Funds 24466426 Totals 68272551 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications 13752248 4517820 3675758 566126 182352 553611 fepalrs 307807 Insurance Equipment Miscellaneous 186597 680805 2221844 Athletic Scholarships gj 3 gg Total Expense Payments 34761354 OUTLAYS Lands Improvements Personal Services Supplies Materials Insurance Contracts Equipment NONCOST Private Trust Accounts Loans Payable 904273 1094028 146 27961164 75330 28628 2000000 CASH BALANCES JUNE 30th Budget Funds 1447628 1946 32742841 32742841 2000000 23820885 58563726 11680921 2685727 2633291 474663 198194 985431 245705 113543 569255 1725959 5376458 26689147 1162255 6245898 24466426 Totals includes temporary investment in U S Bonds 68272551 58563726 22500000mWi UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH On Deposit in Banks 320115 In Office 75000 Deposit with Ga Tech Athletic School Fund 1052563 LIABILITIES RESERVES SURPLUS 627 1447678 CONTRACTS TO MATURE NEW WEST STANDS J A Jones Construction Co See below 33363052 SURPLUSDEFICIT General Fund Cash General Fund Contract Concessions Programs 258870 183466 Scholarships 1052563 47221 33363052 1494899 1447678 PLANT ACCOUNT 126140896 Not included in above Balance Sheet CONTRACTNEW WEST STANDS J A Jones Construction Co Original Contract 57900000 Added by change certificates No 15 241224 58141224 Paid in year ended 63047 24778172 Balance to be liquidated from future years in come This liability will be increased by change certificates or reduced on settlement by contin gent savings item in the contract 33363052628 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA SUMMARY FINANCIAL CONDITION The Georgia Tech Athletic Association ended the fiscal year on June 30 1947 with a deficit of 33410273 as compared with a general fund surplus for operations and outlay of 214145 40 at June 30 1946 Assets on June 30 1947 consisted of 1447678 cash on hand and on deposit The deficit was brought about by construction contract for erecting west stands at Grant Field On this contract funds esti mated to complete the stands which was in progress June 30 1946 was 33363052 to be financed from future years income AVAILABLE INCOME The Associations income for the year under review was 43777497 of which 34072641 was income from football admissions 128068 from other sports 4519935 from student fees 128000 from 1945 46 U S Navy Physical Training Program 646500 from interest earned on temporary investments 2782353 from radio programs and other concessions and donation of 1500000 from AdairOldknow fund for scholarships These receipts are compared with previous years income as follows YEAR ENDED JUNE 30th INCOME 1947 1946 1945 FootbaI1 34072641 26561191 222 794 63 Other Sports 128068 505285 822 50 Student Fees 4519935 924302 5 882 48 U S Army and Navy 128000 1472800 30589 19 Concessions and Other 2782353 3279263 29118 28 Donations 1500000 Interest Earned 646500 43777497 32742841 28920708 OPERATING COSTS AND OUTLAY From the 43777497 income plus 22500000 temporary invest ments U S Bonds cashed 34761354 was expended for opera tions 30034941 for capital outlay scheduled in the report 20629 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA 00000 loan was liquidated reducing the 1966426 cash balance at the beginning of the year to 1447628 at June 30 1947 COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following YEAR ENDED JUNE 30th EXPENDITURES 1947 1946 1945 Personal Services 13752248 11680921 10202018 Travel Expense 4517820 2685727 4089780 Supplies Materials 3675758 2633291 2309463 Communication Services 566126 474663 246503 Heat Light Power and Water 182352 198194 171378 Printing Publicity 553611 985431 783088 Repairs 307807 245705 371123 Insurance Bonding 186597 113543 111160 Equipment 680805 569255 179598 Athletic Scholarships 8116386 5376458 1726793 Miscellaneous 2221844 1725959 526202 Total Expense34761354 26689147 20717106 Outlay Lands and Improvements 29959611 7408153 1346309 Equipment 75330 442100 Total Cost Payments 64796295 34097300 22505515 Number of Regular Employees at June 30th 45 32 23 It is noted that this report shows that the Georgia Tech Athletic Association has entered into contracts for construction of physical improvements which are in excess of funds available thus creating a deficit of 33410273 at June 30 1947 The General Law that ap plies to State Agencies is that any debts created in excess of avail able funds are illegal operations therefore under the date of October 29 1947 a communication was addressed to Dr Raymond R Paty Chancellor of the University System which stated as follows In view of these circumstances please cite me the authority of law where a function of any of the State schools or any activity of a stateowned school is allowed to be incorporated thus placing it in a position of being above the legal restrictions applying to all other630 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA State agencies with reference to the expenditures of funds or the creation of a debt The replies to this inquiry for citation of legal authority for the Athletic Associations to create debts were as follows November 3 1947 Mr B E Thrasher Jr Office of State Auditor State Capitol Atlanta 3 Georgia My dear Mr Thrasher Thank you for your letter of October 29 1947 requesting that I cite the authority or law whereby a function of any of the state schools or any activity of a stateowned school is allowed to be in corporated You will find in the Georgia Laws of 1935 page 173 section 3 a provision authorizing athletic activities to be conducted through an association It is my understanding that in accordance with this authorization the athletic associations at the University of Georgia and the Georgia School of Technology function as corporations and from time to time obtain loans to finance their activities I appreciate your writing me about these matters I also appreciate your attitude in making inquiry of this office for information We shall at all times be delighted to furnish you to the best of our abilitv any information you may desire Yours very truly RAYMOND R PATY Chancellor November 4 1947 Hon Raymond R Paty Chancellor Regents of the University System of Georgia 20 Ivy Street S E Atlanta Georgia Dear Dr Paty This is to acknowledge receipt of your letter in answer to mv KV iy0U Clte e aority of law whereby any function of the State schools or activity of a Stateowned school is allowed to be incorporated and to borrow funds which is in violation of the StateRB 631 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA Constitution of other State Agencies This request had specific refer ence to the Athletic Association In your citation you stated as follows You will find in the Georgia Laws of 1935 page 173 section 3 a provision authorizing athletic activities to be conducted through an association It is my understanding that in accordance with this authorization the athletic associations at the University of Georgia and the Georgia School of Technology function as corporations and from time to time obtain loans to finance their activities It is with regrets that it is necessary for me to advise you that this citation is not sufficient authority as the entire Act which you cited as the authority was repealed in its entirety by Act of February 1 1946 To make it explicit that the entire Act was repealed the last few words of the last section stated as if said Act Act of the Gen eral Assembly approved February 14 1935 Law of 1935 Page 172 has never been enacted The repeal of the 1935 Act would also appear to eliminate the authority of the State Auditor to audit the accounts of the University System However upon referring to Chapter 4018 of the Code you will find that the general authority of the State Auditor still covers the authorization to audit the accounts Inasmuch as the citation given by you has been repealed it is absolutely necessary that you make further inquiry into the matter and refer me to a citation which is now in force and effect With best wishes I am Sincerely yours B E THRASHER JR State Auditor December 3 1947 Mr B E Thrasher Jr State Auditor State Capitol Atlanta 3 Georgia Dear Mr Thrasher You have asked for an opinion relative to the authority of law whereby any function of the State Schools or any activity of a State owned school is allowed to be incorporated and to borrow funds I understand that this request is made specifically in reference to the Athletic Associations at Tech and Georgia both of which are incor porated632 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA Before answering your inquiry it would appear appropriate to consider the history of these associations Athletic associations have been m existence at both institutions for many years handling the many details in connection with the athletic programs of the two schools The University of Georgia Athletic Association was incorporated in Clark Superior Court on February 14 1928 as a nonprofit corpora tion The Georgia Tech Athletic Association was incorporated in Fulton Superior Court early in 1934 also as a nonprofit corporation The reason for the incorporation at Georgia Tech is best explained by a quotation from the minutes of the special meeting of the Tech Athletic Board of February 27 1934 Doctor Brittain announced that this meeting was called for discussion of the matters pertaining to the construction of the gymnasium on Grant Field and reported that Marion Smith had told him it was necessary for this Board to be incorporated under the laws of Georgia in order to handle this matter under federal grant It will be recalled that in 1934 the Regents contemplated borrowing from the Federal Government through PWA 281700000 under a combination loan and grant for the purpose of constructing build ings on the campuses of Tech and Georgia It was contemplated that a gymnasium would be constructed on each campus and leased to the respective athletic associations at stipulated annual rentals To facilitate these arrangements it was considered necessary that both athletic associations be incorporated You will recall that Governor Eugene Talmadge questioned the legality of the loan and the matter was submitted to the Supreme Court of Georgia for a decision State of GeorgiavsRegents of the University System of Georgia 179 Ga 210 On page 212 of the decision the court outlines some of the pro visions of the loan agreement Bonds were to be issued payable only out of certain funds Among these sources were the leases to the athletic associations It was clearly recognized that both the associa tions were separate corporate entities the following language being c In the case of the University of Georgia bonds by the gross annual rental payments of 15000 each to be made by the University of Georgia Athletic Association and in the case of the Georgia School of Technology bonds the gross annual rental payments of 10000 each to be made by the corporate successor to the Georgia Tech Athletic Associa tion said rental payments to be made by the respective Athletic associations for the use of the gymnasia to be con633 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA structed at the University of Georgia and at the Georgia School of Technology At page 218 of the decision the Supreme Court observes that the Regents of the University System of Georgia is a distinct corporate entity though controlled by a Board of Regents which is designated as a department of the State Government As to the broad powers of the corporation and the Board the Court says It is further true that the corporation by and through the Board of Regents exercises any power usually granted to like corporations which is necessary to the usefulness of the particular corporation and is not in conflict with the laws of this State So long as the board does not exercise its powers capriciously or arbitrarily or so as to thwart the purposes of the legislature in establishing a system of uni versity education the board itself must determine what is necessary for the usefulness of the system and thus will govern the University of Georgia and its several branches The powers granted are broad and comprehensive and sub ject to the exercise of a wise and proper discretion the regents are untrammelled except by such restraints of law as are directly expressed or necessarily implied The legisla ture does not pretend to govern the system but has en trusted this responsibility to the Board of Regents At page 227 the Court again refers to the very broad powers of the Regents in the following language As noted above the legislature has granted general and broad powers and these general grants will include any and all acts reasonably necessary to execute the powers expressly conferred Under the powers granted it becomes necessary in this case to look for limitations rather than for authority to do specific acts There is no statute which prohibits such a transaction nor is there any constitutional obstacle Limited only by their proper discretion and by the constitution and law of this State they may exercise any power usually granted to such corporation The Supreme Court in this case by a full bench decision approved the action of the Regents and the legality of the undertaking At page 228 the opinion is concluded with these words The record discloses no illegality with respect to any fea ture of the loan agreement or in any of the undertakings promised or proposed thereby The case of StatevsRegents is therefore a specific authority for the position that the athletic associations of the two schools in634 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA questions may be incorporated This was the situation in July of 1934 when the Supreme Court handed down its decision It becomes important to consider briefly the Act of 1935 which declared the Regents to be a governmental agency In that Act Code of 1933 32140 it was specifically provided that the man agement and control of the athletic affairs of the units of the Uni versity System might be exercised directly or through such athletic associations as the Board of Regents might authorize It is my opinion in the light of the decision in StatevsRegents supra that the Act of 1935 did not for the first time authorize the incorporation of the athletic associations but rather constituted specific legisla tive approval of a policy already in existence In the celebrated case of Allen Collector of Internal Revenue vsRegents involving the right of the federal government to tax admissions to football games an excellent discussion of the effect of the Act of 1935 appears at page 8 of the Regents brief This brief was prepared by Attorney General M J Yeomans and Marion Smith Special Assistant Attorney General At page 8 they said We believe it apparent that this is merely a statement of what already existed under the law of this State Indeed it is apparent from the language of the act that it is intended to be in this respect declaratory of an existing status As heretofore pointed out the Board of Regents had already been declared to be a department of the State government of Georgia Its members were necessarily public officers of the State of Georgia and the title to the property while in a body corporate under Georgia law was necessarily held for the State of Georgia to which its ultimate owner ship belonged Section 3 of the Act of 1935 relates to the method of handling fees and other revenue of the different institutions including proceeds of athletic contests and ends with the statement that all such revenue is declared to be under the control of the Board of Regents which control may be exer cised directly or through such athletic associations or organi zations as it may authorize provided such associations and organizations remain always subject to the control of the Board of Regents No change in the existing status was made by this pro vision The control of the Board of Regents in the respect indicated was plenary under previous laws and was not ques tioned The provision last quoted however is important in one respect namely as embodying a legislative approval of the policy theretofore followed by the Board of Regents of handling the management of athletic contests in some re spects at least through the medium or agency of athletic associations635 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA When this case appeared in the United States Circuit Court of Appeals for the Fifth Circuit 93 Fed 2 887 Judge Sibley wrote the opinion At page 892 after observing that the details of the athletic programs at Tech and Georgia are handled by athletic asso ciations composed of faculty members and alumni incorporated to facilitate such business transactions as the improvement of the grounds and equipment Judge Sibley then observes that the Act of 1935 constitutes legislative approval of these arrangements in the following language The highest State governmental authority has thus rati fied the use of the associations and the charge for admissions to the games as proper functions of the University In 1946 the legislature specifically repealed the Act of 1935 in its entirety The repealing Act provided that the matter should be treated as if the Act of 1935 has never been enacted It would be my opinion that the repeal of the Act of 1935 did not take away from the Board the power and authority which they had prior to the Act of 1935 Viewing the Act of 1935 as legislative approval of some thing already approved by the Supreme Court of Georgia it follows that it was lawful to incorporate the athletic associations as cor porations under the Act of 1935 and the repeal of the Act of 1935 does not affect the legality of the arrangement The Supreme Court in StatevsRegents has held categorically that the corporation known as Regents of the University System of Georgia may borrow money and incur debts without violating the constitutional prohibi tion for the reason that the debts of the Regents are not the debts of the State It must follow that an incorporated athletic association under the control and supervision of the Regents does not violate the constitution by incurring a debt for the very same reason that it is not a debt of the State of Georgia Under the general corporate powers the incorporated athletic asso ciations have the right to borrow money Whether it is wise for a bank to lend money to an incorporated athletic association knowing that the credit of the state is not pledged thereby is a matter of business judgment In my opinion there is nothing violative of the constitution or laws of the State of Georgia in such a transaction Respectfully submitted HAMILTON LOKEY Deputy Assistant Attorney General State of Georgia In view of the various decisions of the courts cited in the fore going letter this report will be submitted to the General Assembly at their next meeting for them to determine whether or not laws should be enacted specifically placing all agencies of the State under all636 UNIVERSITY SYSTEM OF GEORGIA TECH ATHLETIC ASSOCIATION ATLANTA restrictions and limitations imposed by the State Constitution and other general laws in such a manner that no function of a State agency can ever be incorporated without a specific act of the Gen eral Assembly authorizing same and limiting its authority to the authority given in the State Constitution All known receipts for the period under review have been prop erly accounted for and expenditures within limits of budget ap provals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the Associa tion for the cooperation and assistance given the State Auditors office during this examination and throughout the yearF 637 UNIVERSITY SYSTEM GEORGIA SCHOOL OF TECHNOLOGY REVENUE BONDS BUILDING FUND638 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY REVENUE BOND BUILDING FUND RECEIPTS NONINCOME Sale of Bonds 22 y2 par CASH BALANCE JULY 1st Budget Funds 1947 375000000 1946 375000000 PAYMENTS EXPENSE Personal Services Supplies Interest Total Expense Payments OUTLAYS 1000000 662270 5445569 7107839 Lands Buildings Personal Services 16871663 212195759 Contracts Equipment 4744541 Total Outlay Payments233811963 CASH BALANCE JUNE 30th Budget Funds 134080198 375000000 Includes temporary investment in U S Bonds 131009846639 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY REVENUE BOND BUILDING FUND BALANCE SHEET CURRENT CONSTRUCTION FUND JUNE 30 1947 ASSETS Cash in Bank and Temporary Investments 134080198 Series B Bonds for issuance 25000000 159080198 COMMITMENTS To complete construction and pay interest during construction 159080198640 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY REVENUE BOND BUILDING FUND SUMMARY The Regents of the University System of Georgia by resolution authorized and issued bonds known as Georgia School of Technology Serial Revenue Bonds Series A dated May 1 1946375000000 which have been sold and Georgia School of Technology 24 Term Revenue Bonds Series B dated May 1 1946 25000000 which have not been sold at the date of this examination The bonds were issued for the purpose of constructing and furnish ing and equipping certain dormitories and apartment buildings at Georgia School of Technology and the statement of Receipts and Dis bursements herein shows the results to June 30 1947 at which date the projects were not completed for occupancy Trust indenture entered into between the Regents and the Trustees provides and the bonds recite that to secure payment of bonds and interest the net revenues of the completed dormitories and apart ments and net revenue from the Howell and Harrison dormitories are pledged Other accounts to be set up after construction are Facilities Revenue Fund Facilities Sinking Fund Facilities Building Reserve Fund as described in the Trust Indenture The bonds under a Supreme Court decision do not constitute an indebtedness by or on behalf of the State of Georgia The Construction Fund herein reviewed bore the expenses of issuance and the interest on bonds during construction amounting to 8448165 and the expenditures for the projects buildings improve ments and equipment which were 233811963 to June 30 1947 as shown in the Statement There remained at June 30 1947 134080198 in the Construction Fund641 UNIVERSITY SYSTEM OF GEORGIA SCHOOL OF TECHNOLOGY REVENUE BOND BUILDING FUND Commitments on uncompleted construction retained percentages and other liabilities have not been stated in the balance sheet as the projects are soon to be completed and a final statement compiled by the Trustee It is expected that the Series B bonds will be sold amounting to 25000000 with which to complete construction of the projects No funds of the Georgia School of Technology received from sources other than the income of these specific projects can legally be ex pended for the maintenance upkeep payment of principal and inter est of the debt in connection with these specific projects643 UNIVERSITY SYSTEM EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA644 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Earnings Educational Services 1947 9956688 50396700 Total income receipts NONINCOME Private Trust Accounts 460432 CASH BALANCES JULY 1st Budget Funds 1962381 Totals 62776201 PAYMENTS EXPENSE Personal Services 27046370 Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance 80469 3310582 309429 758058 503836 582958 243419 240434 Equipment 1480009 Miscellaneous 158689 Total expense payments 34714253 OUTLAY Lands Buildings Contracts NONCOST Private Trust Accounts CASH BALANCES JUNE 30th 14928731 312784 Budget Funds 12672785 Private Trust Accounts 1 47648 1946 12877249 15609383 60353388 28486632 Totals 689142 29175774 13316135 85237 1960834 300341 1052336 208597 787323 1018167 245152 597694 285755 19860571 7352822 1962381 62776201 29175774B 645 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA BALANCE SHEET JUNE 30 1947 ASSETS CASH ASSETS Available Cash Education and General Fund 10409570 Auxiliary Enterprises Accounts 2264495 Revenue Collections 1280 Trust Funds 147648 Accounts Receivable U S Government Veterans Tuition 15965000 Books and Supplies furnished Veterans 2197126 Rents for month of June Ivy St Bldg 52201 Old AccountsIvy Street Garage 11634 LIABILITIES CASH LIABILITIES Accounts PayableAuxiliary Enterprises RESERVE For Purchase Orders Outstanding 335400 Contracts Negotiated Gym Building 3107319 For Improvements to Ivy Street Building 2475000 For Purchase of Real Estate 1000000 For Balance on 24 Ivy Street Building 17561250 Unearned Income 547766 Revenue Collections 1280 Trust Funds 147648 12820433 18225961 31046394 1303460 25173103 SURPLUS Education and General Auxiliary Enterprises 1347835 3221996 4569831 31046394 Note Book Store Inventory of 2726880 not included in the above statement 900000 of Building Rental Fund was transferred to Book Store Account to be returned when funds due for books sold to veterans are received646 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The University System Center Evening School and Junior College in Atlanta ended the fiscal year on June 30 1947 with a surplus of 1347835 in its educational and general fund after providing re serves of 335400 for outstanding purchase orders 3107319 for completion of Gym building contract 2475000 for improvements to Ivy Street Building 1000000 for purchase of real estate 547766 unearned income and 17561250 for balance due Trust Funds for purchase of Ivy Street Building Assets on this date consisted of 10409570 cash on hand and in bank and accounts receivable of 15965000 due from the U S Veterans Administration AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 3221996 and pro viding reserve of 1303460 to cover outstanding accounts payable Assets on this date consisted of 2264495 cash on hand and in bank 2197126 due from the U S Government for veterans books and supplies and 63935 other accounts receivable REVENUE COLLECTIONS Revenue collections in the fiscal year ended June 30 1947 were 40316773 in tuition 465293 fees 4500000 from sale of build ing at 223 Walton Street and 273891 from sales and rents making total collections of 45560457 Petty Cash fund of 10000 was closed as of June 30 1947 but through error was deposited in the Revenue Collection Account cor rection of which should be made in the next fiscal period by transfer of 10000 from Revenue Collection Account to the Educational and General Fund Account Revenue collections transmitted to the Regents office in the period under review amounted to 45561737 and 8720 cash remained on hand with the 10000 due Educational and General Fund as referred to leaving a net overdraft in the account on June 30 1947 of 1280647 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general operating expenses in the fiscal year ended June 30 1947 amounted to 61469336 of which 56318425 was provided by allotment made to the College by the Regents 5146411 from the U S Government for GIs tuition for 194556 term and 4500 fire insurance claim OPERATING COSTS From the 61469336 available income 33822794 was expended for the educational and general operating expenses 18817599 was paid for lands buildings and permanent improvements and 8828943 remained on hand increasing the 1580627 cash balance held at the beginning of the fiscal year to 10409570 on June 30 1947 This remaining cash balance represents funds which have been provided in excess of obligations incurred and will be available for expenditure subject to budget approvals in the next fiscal period Outlay payments for lands building and permanent improvements amounting to 18817599 for the year consist of 1461486 for land purchased 11680450 paid to the Trustees of Trust Funds invested in 24 Ivy Street Building as part of purchase price of this building and 5675663 for remodeling the Ivy Street Building OPERATING ACCOUNTS AVAILABLE INCOME AUXILIARY ENTERPRISES Income from Ivy Street Building and Parking Lot rentals in the year ended June 30 1947 was 5177780 of which 1346336 was paid to the Trustees of the Trust Funds invested in the building as part of rental income from 24 Ivy Street Building leaving net income from this source of 3831444 Net income of the bookstore for the year was 335153 and miscellaneous sales produced 18735 which with the 3831444 from rentals made a total of 4185332 from which 800000 was transferred to the Regents leaving net income available for operation of the auxiliary enterprises 3385332 OPERATING COSTS From the 3385332 available income 891459 was expended for the current operating expense of the auxiliary enterprises 611132648 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA was paid on the cost of remodeling the Ivy Street Building and 18 82741 remained on hand increasing the 381754 cash balance held at the beginning of the fiscal year to 2264495 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals after providing for liquidation of 1303460 in outstanding accounts payable COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following BY ACTIVITY YEAR ENDED JUNE 30th EDUCATIONAL AND GENERAL 1947 1946 1945 Administration 6616200 4298726 2603533 Plant 24017206 17915891 1146420 Library 1383633 640008 1162683 Instruction 19776048 7852497 6873069 Public Forums 847306 672480 659058 Total Educational and General 52640393 31379602 12444763 AUXILIARY ENTERPRISES Building Rental Fund 1346077 Book Store 156514 Total Auxiliary Enterprises 1502591 Total Expenditures All Activities 54142984 BY OBJECT Personal Services 27046370 Travel Expense 80469 Supplies and Materials 3310582 Communication Services 309429 Heat Light Power Water 758058 Printing Publicity 503836 Repairs and Alterations 582958 Rents 243419 Insurance and Bonding 240434 Equipment 1480009 Miscellaneous 158689 Total Expense Payments 34714253 4333791 4333791 35713393 12444763 13316135 9542601 85237 30138 1960834 560452 303341 221036 208597 300235 787323 209465 1018167 124956 245152 27310 1052336 17403 597694 1212877 285755 198290 19860571 12444763 649 UNIVERSITY SYSTEM OF GEORGIA EVENING SCHOOL AND JUNIOR COLLEGE ATLANTA YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 OUTLAY Lands Building and Permanent Improvements19428731 15852822 Total Cost Payments 54142984 35713393 12444763 Number of Employees at 630 136 104 42 Students EnrolledAverage 3957 2066 1112 Annual Student Per Capita Cost Expense 8773 9613 11191 Outlay 4910 7673 Totals 13683 17286 11191 Student enrollment the past year was almost double that of the previous fiscal year ended June 30 1947 and almost four times the 1945 enrollment due largely to the number of veterans now attend ing the College which has increased personnel and expenditures How ever it will be noted from the comparative statement that while enrollment and expenditures have increased the per capita cost exclusive of outlay cost has decreased GENERAL Books and records of the Evening School and Junior College were found in good condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher The Director and the Comptroller are each bonded in the amount of 1000000 and the Bookkeeper for 100000 Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year651 UNIVERSITY SYSTEM DIVISION OF GENERAL EXTENSION ATLANTA652 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF GENERAL EXTENSION ATLANTA RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 920340 Revenues Retained Earnings Educational Services 7005196 Total income receipts 7925536 CASH BALANCES JULY 1st Budget Funds 1858900 Totals 9784436 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 5359597 579835 168772 528338 61677 941654 32035 412706 65341 904039 116158 1946 718000 5370296 6088296 1638256 7726552 4097077 449962 99281 399685 93186 176633 27625 24468 462495 37240 Total expense payments 9170152 5867652 CASH BALANCES JUNE 30th Budget Funds 614284 Totals 9784436 1858900 7726552653 UNIVERSITY SYSTEM OP GEORGIA DIVISION OF GENERAL EXTENSION ATLANTA CURRENT BALANCE SHEET JUNE 30 1947 ASSETS GENERAL FUND Cash in Bank 479787 Due from Book Fund 200000 679787 Accounts Receivable VetsAdmin Extension Classes Fees 68800 VetsAdmin Extension Classes Tuition 2000 VetsAdmin Extension Correspondence Fees 21624 92424 AUXILIARY 772211 Book Fund Cash in Bank 134497 Less Due to General Fund 200000 65503 Accounts Receivable Books for Extension Classes 50162 Vets Adminis for Books 29600 79762 14259 Total 786470 LIABILITIES GENERAL FUND Accounts Payable Supplies T 935 Communication 13874 Freight Express 1035 15844 SURPLUS For Operations 756367 Auxiliary Fund Book Account 14259 770626 786470654 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF GENERAL EXTENSION ATLANTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Division of General Extension of the University System lo cated in Atlanta ended the fiscal year on June 30 1947 with a surplus of 756367 in its educational and general fund after providing the necessary reserve of 15844 to cover outstanding accounts payable AUXILIARY ENTERPRISES Surplus available for operation of the book store the only auxiliary enterprise of the Division on June 30 1947 was 14259 REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes have been transmitted to the Central Office of the Regents of the University System with allotments being made by the Regents to the branches with which to meet the respective units operating costs Revenue collections in the year ended June 30 1947 amounted to 7081918 of which 3136780 was from fees and tuition for cor respondence courses 2437746 from tuition for extension classes 1269604 from audio visual aid programs and 236888 from exten sion fees sales and other sources and the 7081018 total was re mitted to the Board of Regents in compliance with plan adopted OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Allotment made to the Division of General Extension by the Regents for the year ended June 30 1947 was 8195358 and 8820 collected from veterans in fees for previous year was retained making total income of 8204178 from which 194000 was transferred to other branches of the University System leaving net income of 8010178 available to the Division with which to meet the years operating costs OPERATING COSTS Expenditures for the operation of the Divisions educational and general activities in the period under review were 9170152 which655 UNIVERSITY SYSTEM OF GEORGIA DIVISION OF GENERAL EXTENSION ATLANTA exhausted the 8010178 available income and reduced the 1839761 cash balance held at the beginning of the fiscal year to 679787 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals after providing for liquidation of outstanding accounts payable OPERATING ACCOUNTSAUXILIARY ENTERPRISES Receipts from sales of the book store the only auxiliary enterprise operated by the Division for the year ended June 30 1947 were 167350 Purchases in the year amounted to 251992 exhausting the 167350 receipts from sales and 19139 cash on hand and creat ing an overdraft in the account of 65503 on June 30 1947 COMPARISON OF OPERATING COSTS Operating costs of the Division for the past three years are com pared in the statement following YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 Administration 32360 2616064 2443323 Plant 690716 222211 192959 Instruction 2783690 2142836 2358013 Visual Aid 2449386 886541 692238 Totals 9170152 5867652 5686533 BY OBJECT Personal Services 5359597 Travel Expense 579835 Supplies Materials 168772 Communication Services 528338 Heat Light Power Water 61677 Printing Publicity 941654 Repairs Alterations 32035 Rents 412706 Insurance and Bonding 65341 Equipment 904039 Miscellaneous 116158 4097077 4117650 449962 568383 99281 60979 399685 332711 93186 73984 176633 287690 27625 6955 24468 25027 462495 175739 37240 37415 Totals 9170152 5867652 5686533 Number of Employees at June 30th 17 15 14656 UNIVERSITY SYSTEM OF GEORGIA DIVISION OP GENERAL EXTENSION ATLANTA Increased operating costs the past year have been caused principally 1 Additional personnel and increased salaries 2 Printing of catalogues the first published since 1944 3 Payment of rents none having been paid before moving to Ivy Street 4 More equipment purchased particularly films for visual aid very few of which were purchased during the war years GENERAL Director J C Wardlaw died January 24 1947 and salary was paid to Mrs Wardlaw for three months after his death in accordance with policy of the Regents Since the death of Mr Wardlaw Mrs H L Harris has acted as Assistant Director The Director and the Assistant Director were each bonded in the amount of 1000000 and the bookkeeper for 200000 Josephine Wilkins shown on the payroll as Research Assistant is Treasurer of the Citizens Fact Finding Committee and is assigned to work with the Committee and not for the Division of General Extension Books and records of the Division are well kept all known receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Division for the cooperation and assistance given the State Auditors office during this examination and throughout the year1 657 UNIVERSITY SYSTEM UNIVERSITY OF GEORGIA SCHOOL OF MEDICINE AUGUSTA658 UNIVERSITY SYSTEM OF GEORGIA UNIVERSITY OP GEORGIA SCHOOL OF MEDICINE AUGUSTA 1947 RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 26321146 Revenue Retained Grants from U S Government 67 70000 Grants from Counties 500000 Donations g4 g7g Earnings Educational Services 7890749 Transfer from Public Trust Funds 3748 81 Total income receipts e 453 NONINCOME Public Trust Funds Gifts for Principal Interest on Investments Investments Private Trust Accounts CASH BALANCES JULY 1st Budget Funds Public Trust Funds Private Trust Funds 63330 59342 840520 859893 7816577 1223306 187122 Totals 1946 19879275 1928600 13104494 829663 54655 35742032 63280 50793 399267 682200 5814835 841466 241457 56404745 43835330659 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE PAYMENTS EXPENSE Personal Services 34665874 27936107 Travel 604625 264324 Supplies Materials 2454246 1371835 Communication 253566 244785 Heat Light Power Water 612852 449104 Publications 232811 192065 Repairs 251585 252036 Rents 8367 9275 Insurance 238907 16163 Equipment 386204 409243 Miscellaneous 1907253 2022052 Total expense payments 41616290 33166989 OUTLAYS Equipment 1618405 573301 NONCOST Public Trust Funds Investments 605000 131500 Private Trust Accounts 519300 736535 CASH BALANCES JUNE 30th Budget Funds 9936537 7816577 Public Trust Funds 1581498 1223306 Private Trust Funds 521715 187122 Total 56404745 43835330660 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS OPERATING FUNDS Cash and in Bank Refund due from Fed Govt Fees Accts and Notes ReceivableMicroscopes Etc TRUST FUNDS Cash and in Bank 15 81498 U S BondsCorpus Murphy Fund 500000 Notes ReceivableStudents Student Loan Fund149620 Kellog Fund 731808 Murphy Fund 25000 906428 LIABILITIES RESERVES SURPLUS OPERATING FUNDS Liabilities Accounts Payable and Purch Order Outstanding 823751 Reserves Restricted Fund Balances 5222085 Student Deposits 527715 Moore Carter Fund Library 560735 Prepaid Fees 200015 6510550 Surplus Budget Funds 2163994 Auxiliary Enterprises Current 2198196 Deferred 229963 2428159 TRUST FUNDS Investments Murphy Fund Corpus 500000 Student Loans 9 06428 For Investment Cash 4592153 1406428 1581498 10464252 1232239 229963 11926454 2987926 14914380 11926454 2987926 14914380661 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The University of Georgia School of Medicine at Augusta ended the fiscal year on June 30 1947 with a surplus of 2163994 in its educational and general fund after providing reserves of 823751 to cover outstanding accounts payable 5222085 for restricted funds for research and 200015 prepaid fees AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the School on June 30 1947 was 2428159 after setting up reserve of 560735 for MooreCarter Library Fund REVENUE COLLECTIONS Beginning with the previous fiscal year all earnings from fees rents and other sources for educational and general purposes have been transmitted to the Central Office of the Regents of the Uni versity System in Atlanta with allotments being made by the Regents to the branches with which to meet the respective units operating costs For the year ended June 30 1947 Revenue Collection Account shows receipts of 8187425 from fees 500000 from the City of Augusta 420000 from the W J Young Endowment Fund and 155305 from sales rents and other sources making a total of 9262730 all of which was transmitted to the Board of Regents within the period under review OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 46091508 and was provided by 355 83876 allotment from the Board of Regents 284872 fees retained and 10222760 income for restricted purposes OPERATING COSTS From the 46091508 available income 35891191 was expended for educational and general operating expenses and 6389515 for662 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE research from restricted funds and 3810802 remained on hand increasing the 3366804 cash balance held at the beginning of the fiscal year to 7177606 on June 30 1947 Of this 7177606 remaining cash balance 823751 is for liquida tion of outstanding accounts payable 5222085 is reserved for restricted funds for research 200015 for prepaid fees and the remainder of 931755 will be available for expenditure in the next fiscal period subject to budget reapprovals OPERATING ACCOUNTS AVAILABLE INCOME AUXILIARY ENTERPRISES Net available income for auxiliary enterprises in the period under review is reflected as a loss of 736853 due to purchase of micro scopes as follows Sales and RentalsMicroscopes 1276699 Less Purchases 306830 SalesPelvimeters Special Research Health and Accident Fees Book Store Other Income 1770131 576398 201720 226131 23336 5693 736853 OPERATING COSTS Expenditures for the current operating expense of auxiliary enter prises in the period under review were 953989 which with the 736853 excess of purchases over income receipts reduced the 44 49773 cash balance held at the beginning of the fiscal year on July 1 1946 to 2758931 on June 30 1947 and this amount will be avail able for expenditure in the next fiscal period subject to budget ap provals COMPARISON OF OPERATING COSTS Expenditures for all activities at the School for the past two years are compared in the statement following663 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE YEAR ENDED JUNE 30 BY ACTIVITY 1947 EDUCATIONAL AND GENERAL Administration and General 2205742 Plant 3245094 Library 690191 Instruction 20959842 Research Extension Medical State Aid University Hospital Restricted Funds for Research AUXILIARY ENTERPRISES Student Activities Pelvimeter Stores Special Research Book Store 210852 80103 4999367 3500000 6389515 1946 1916443 2310402 727408 20169540 102046 14500 4899885 2042001 965861 Total Educational and General 42280706 33148086 307674 213923 429845 284039 300 34730 212142 1842 4028 57670 Total Auxiliary Enterprises 953989 592204 Total Expenditures All Activities 43234695 33740290 BY OBJECT Personal Services 34665874 Travel Expense Supplies and Materials Communication Services Heat Light Power Water Printing Publicity Repairs Rents Insurance and Bonding Miscellaneous Equipment Replacements 604625 2454246 253566 612852 232811 251585 8367 238907 1907253 386204 Total Expense Payments 41616290 Outlay Equipment 1618405 27936107 264324 1371835 244785 449104 192065 252036 9275 16163 2022052 409243 33166989 573301 Total Cost Payments 43234695 Number of Employees June 30th 97 Average Enrollment 266 Annual Cost Per Student 162537 33740290 90 249 135503 664 UNIVERSITY OF GEORGIASCHOOL OF MEDICINE PUBLIC TRUST FUNDS Public Trust Funds held by the College on June 30 1947 amounted to 2987926 of which 1581498 was in cash for investment 5 00000 was invested in bonds and 906428 in Student Notes PRIVATE TRUST FUNDS Private Trust Funds being administered at the close of the fiscal year on June 30 1947 consisted of Student Deposits in the amount of 527715 GENERAL The University of Georgia School of Medicine is operated in con junction with the University Hospital the hospital being maintained by the City of Augusta but situated on the school ground and designed as a teaching hospital for the School of Medicine The Treasurer of the School is bonded in the amount of 1000000 and the Assistant Treasurer for 500000 Books and records were found in good condition but it is again recommended that payments be made directly from the proper ac count in order to eliminate transfers between funds Funds shown herein as Auxiliary Enterprises are carried on the books of the School as Agency Funds All known receipts for the period under review have been properly acounted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the School for the cooperation and assistance given the State Auditors office during this examination and throughout the year665 UNIVERSITY SYSTEM WEST GEORGIA COLLEGE CARROLLTON666 UNIVERSITY SYSTEM OF GEORGIA WEST GEORGIA COLLEGE CARROLLTON RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 12257015 Revenues Retained Donations 1000000 Earnings Educational Service 19044748 Interest on Investment Total income receipts j 323 017 63 NONINCOME Private Trust Account 9 339 45 CASH BALANCES JULY 1st Budget Funds 4030998 Private Trust Account 1 93321 Total 37460027 PAYMENTS EXPENSE Personal Services 142038 20 Travel 179887 Supplies Materials 101 934 16 Communications 2 117 59 Heat Light Power Water 752040 Publications 1 tan 00 RePairs l55730 Rents 3477 Insurance 288162 Interest Equipment 1482657 Miscellaneous 2 485 35 Total expense payments 278 782 21 OUTLAY Lands Improvements Personal Services 20 827 80 Supplies Materials lo71604 Insurance 1 o7q Contracts Z 242422 Equipment q 4n n NONCOST 348005 Loans Payable Private Trust Account g 073 Q1 CASH BALANCES JUNE 30th Budget Funds 4707750 Private Trust 3199 65 Totals 37460027 includes U S Bonds temporary investment 1946 7457561 1986416 22309740 12007 31765724 406882 1829129 200 34001935 14004045 175942 10471658 265848 607376 288183 288463 38775 59596 5063 842518 180689 27228156 46120 137790 225000 426789 1500000 213761 4030998 193321 34001935 3000000667 WEST GEORGIA COLLEGE CARROLLTON CURRENT BALANCE SHEET JUNE 30 1947 Educational Auxiliary ASSETS and General Enterprises CASH ON HAND AND IN BANKS Educational and General 2486990 Auxiliary Enterprises 2182674 Revenue Collections 38086 Private Trust Funds 319965 2845041 2182674 ACCOUNTS RECEIVABLE Due from Veterans Admin Tuition Fees 1799707 Other Fees and Tuition 189013 Veterans Adminis Due Book Store 280490 1988720 4833761 2463164 LIABILITIES RESERVES SURPLUS EDUCATIONAL AND GENERAL Accounts Payable for Supplies 66831 Reserve for Purchase Orders 108825 175656 REVENUE FUNDS Reserve for Transfers To Board of Regents Univ System 38086 PRIVATE TRUST FUNDS Reserve for Storms Barracks Funds 33078 Reserve for Student Activities 287005 Reserve for Group Insurance 118 319965 SURPLUSES Education and General 4300054 Auxiliary Enterprises 2463164 4833761 2463164 Inventories as follows not included in above statement Book Store 271173 Dining Hall 425270 696443668 WEST GEORGIA COLLEGE CARROLLTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The West Georgia College at Carrollton ended the fiscal year on June 30 1947 with a surplus of 4300054 in its educational and general fund after providing the necessary reserve of 175656 to cover outstanding accounts payable and reserving 319965 for Storm Barracks funds student activities and group insurance AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 2463164 and no outstanding accounts payable or other liabilities were reported REVENUE COLLECTIONS Beginning with the fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and general pur poses have been transferred to the Central Office of the Regents of the University System in Atlanta with allotments being made by the Regents to the branches with which to meet the respective units operating costs In the year ended June 30 1947 432913 was received from the State Department of Education for vocational education and veterans farm training 1000000 gift from Rosenwald Fund 5121436 tui tion and fees 2579296 insurance and 639263 from rents trans fers and other sources a total of 9772908 which with a balance of 30719 on hand at the beginning of the fiscal period made 98 03627 to be accounted for Of this 9803627 to be accounted for 9765541 was remitted to the Board of Regents in the fiscal period and 38086 remained on hand June 30 1947 to be transferred in the next fiscal year OPERATING ACCOUNTS AVAILABLE INCOME EDUCATIONAL AND GENERAL In the period under review the unit received 19010347 allotment from the Regents of the University System and 187059 income applicable to previous year was retained making total income avail able with which to meet the years operating expenses for educational and general purposes 19197406669 WEST GEORGIA COLLEGE CARROLLTON OPERATING COSTS From the 19197406 available income 14524125 was expended for educational and general operations and 2597168 for equipment land buildings and permanent improvements a total of 17121293 and 2076113 remained on hand increasing the 410877 cash bal ance held at the beginning of the fiscal year to 2486990 on June 30 1947 the first lien on which is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Total income from earnings of auxiliary enterprises at the College in the year just closed was 13617694 of which 9587777 was from dining halls 2229781 dormitory rents 880313 farm sales 293074 net income of book store 605581 from work shop sales and 21168 from interest and other sources From the 13617694 total received 520704 was transferred to the Revenue Collection Account leaving 13096990 net income avail able for the auxiliary enterprises operations in the fiscal year OPERATING COSTS Expenditures for the current operating expense of the auxiliary enterprises in the year ended June 30 1947 were 13354096 and 1149622 was expended for land buildings equipment and permanent improvements a total of 14503718 which exhausted the 130 96990 available income and reduced the 3589402 cash balance held at the beginning of the fiscal year to 2182674 on June 30 1947 and this amount will be available for expenditure in the next fiscal year subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past two years are compared in the statement following670 WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 BY ACTIVITY EDUCATIONAL AND GENERAL 1947 Administration 23 76762 Plant 5526361 Library 810069 8408101 Instruction 1946 1911888 2188517 578751 6409628 Total Education and General 17121293 11088784 AUXILIARY ENTERPRISES Dining Halls 9517467 Dormitories 2686086 Farm 1430055 Book Store 263321 Shop 606789 Total Auxiliary Enterprises 14503718 BY OBJECT 5273502 1221117 965826 33536 7493981 Total Expenditures All Activities 31625011 18582765 EDUCATIONAL AND GENERAL Personal Service Travel Expense 10909509 179887 SuppliesMaterials ig 80440 Communication 196308 Heat Lights Power Water 194645 Printing Publicity Repairs Alterations Rents Insurance Bonding 116950 145468 18425 200856 Equipment 692569 Miscellaneous OUTLAY Construction Equipment Land 189068 2413133 184035 8087871 150058 1007997 226268 135225 288183 238254 13175 29336 417648 129003 14524125 10723018 140766 225000 Total Educational and General 17121293 11088784671 WEST GEORGIA COLLEGE CARROLLTON YEAR ENDED JUNE 30 BY OBJECT 1947 1946 AUXILIARY ENTERPRISES Personal Service 3294311 1902781 Supplies Materials 8517976 4352348 CommunicationServices 15451 15649 Heat Lights Power Water 557395 386031 Printing Publicity 2788 RepairsAlterations 10262 18729 Rents 19052 4600 InsuranceBonding 87306 Equipment 790088 292224 Miscellaneous 59467 51686 Total Auxiliary Expense Payments 13354096 7024048 OUTLAY ConstructionsBuildings 985652 183910 Equipment 163970 286023 Total Auxiliary Enterprises 14503718 7493981 Total Expenditures All Activities 31625011 18582765 Number of Employees June 30 44 37 Average Number of Students 504 300 Annual Student Per Capita Cost Educational and General 33971 36963 Auxiliary Enterprises 28777 24980 62748 61943 The above figures do not include payments made in connection with war contracts in the fiscal year ended June 30 1946 under the National Defense Program amounting to 9481090 with offsetting income of 12800754 This program was practically completed at June 30 1946 and since that date the buildings and equipment except equipment which was sold is being sold by the College as a Shop GENERAL Included in miscellaneous payments for educational and general expense in the year ended June 30 1947 is the amount of 87500672 WEST GEORGIA COLLEGE CARROLLTON summer school scholarships This was given to teachers attending summer school as follows Carroll County 8 teachers at 2500 each 20000 Coweta County 4 teachers at 2500 each 10000 Douglas County 3 teachers at 2500 each 7500 Haralson County 5 teachers at 2500 each 12500 Heard County 7 teachers at 2500 each 17500 Paulding County 6 teachers at 2500 each 15000 Walker County 1 teacher at 2500 each 2500 Heard County 1 teacher at 1250 each 1250 Paulding County 1 teacher at 1250 each 120 87500 Tuition for summer school is only 1175 board being extra The above scholarships are not the regular scholarships for first honor graduates but President Ingram states these scholarships were given to apply against Rosenwald Funds However no payments are iden tified as such and no Rosenwald activity was set up on the books Shown in personal services the past year is the name of F M Chalker for nine months salary at 2000 per month total 18000 as Consultant and 10000 for instructor in summer school Mr Chalker is Superintendent of the Carrollton City School System The name of Danneta Sanders County Colored School Supervisor is shown in personal service schedule as receiving 50164 from the College for twelve months Mary Downs Supervisor of White Schools for Carroll County also received 40000 for ten months from the College The College uses some County schools for teacher training and transferred 154317 to the County Board of Education for supple ment to salaries of County teachers in Lab schools used by the Col lege in addition to which the College pays for various supplies in these schools It was also noted in the examination that no withholding tax or teacher retirement contributions were deducted from salaries paid to teachers for summer school This should be collected and remitted to proper agencies Trust Fund shown as Storms Barracks is a building owned by the U S Government to aid in housing veterans The College operates the barracks and funds on hand in excess of operating expenses are subject to instructions of the U S GovernmentSfl 673 WEST GEORGIA COLLEGE CARROLLTON During the period under review outlay payments amounted to 37 46790 included in which was 84675 paid to the County Board of Education in June 1947 for McGibony school building on College Campus erected by the Board of Education Other outlay costs were for additions to the Administration Building Athletic Field Cow Barn and other miscellaneous costs Student deposits made at the College office have not been included in previous audits These funds should be included in this report and the matter was discussed with the President and Business Manager However during the opening of school the records were not available and information could not be secured Books and records were found in good condition all known receipts for the period were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher except as noted The President and the Treasurer are each bonded in the amount of 500000 Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year675 UNIVERSITY SYSTEM MIDDLE GEORGIA COLLEGE COCHRAN676 UNIVERSITY SYSTEM OF GEORGIA MIDDLE GEORGIA COLLEGE COCHRAN RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 10430073 Revenues Retained Earning Educational Services 13926332 Total income receipts 24356405 NONINCOME Private Trust Accounts CASH BALANCES JULY 1st Budget Funds Private Trust Accounts 1334007 3668257 103421 Totals PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Insurance Equipment Miscellaneous 9620752 86005 7081671 88623 350547 55418 310061 236389 442531 40849 Total expense payments 18312851 OUTLAYS Lands Improvements Contracts Equipment 3574730 304991 NONCOST Private Trust Account 866922 CASH BALANCES JUNE 30th Budget Funds 5832090 570506 Private Trust Account 1946 7247000 6945077 14192077 712178 640681 56342 29462090 15601278 6330253 80953 3450154 76000 297509 101656 272413 8745 484857 39461 11142001 Totals 3 29462090 22500 665099 3668257 103421 15601278677 MIDDLE GEORGIA COLLEGE COCHRAN CURRENT BALANCE SHEET JUNE 30 1947 Educational Auxiliary ASSETS and General Enterprises CASH ON HAND AND IN BANK BUDGET FUNDS Education and General For Current Operations 2777582 For Construction 1500000 Auxiliary Enterprises For Current Operations 1092556 For Veteran and Faculty Housing 461952 PRIVATE TRUST FUNDS 570506 Total Cash on Hand and in Bank 4848088 1554508 ACCOUNTS RECEIVABLE U S VETERANSTuition and Fees 1279500 267158 6127588 1821666 LIABILITIES RESERVES FUND BALANCES SURPLUS LIABILITIES NONE REPORTED RESERVES For Contracts to be Negotiated For Rehabilitation Program No 1 1079500 For Rehabilitation Program No 2 1565000 For Engineering Shop Building 1500000 For Veterans and Faculty Building 461952 4144500 461952 FUND BALANCES Private Trust Funds 570506 CASH SURPLUSJUNE 30 1947 FOR OPERATIONS Education and General 1412582 Auxiliary Enterprises 1359714 6127588 1821666678 MIDDLE GEORGIA COLLEGE COCHRAN SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Middle Georgia College at Cochran ended the fiscal year on June 30 1947 with a surplus of 1412582 in its educational and general fund after providing reserves of 4144500 to cover author ized construction contracts to be negotiated AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 1359714 after pro viding reserve of 461952 for completion of faculty and veterans housing projects REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes have been transferred to the Central Office of the Regents of the University System in Atlanta with allotments being made by the Regents to the branches with which to meet the respec tive units operating costs In the period under review the College collected 4551782 in tui tion and fees and 103507 from rents transcripts and other sources a total of 4655289 of which 362758 was transferred to the edu cational and general fund and 4292531 transmitted to the Regents office in compliance with provisions of plan adopted OPERATING ACCOUNTS AVAILABLE INCOME EDUCATIONAL AND GENERAL Income with which to meet the years educational and general operating expenses amounted to 11843689 of which 11480931 was provided by allotment made to the College by the Regents and 362758 transfer from the revenue collections account OPERATING COSTS From the 11843689 available income 9314275 was expended for educational and general operating expense and 2529414 re mained on hand increasing the 1748168 cash balance held at the679 MIDDLE GEORGIA COLLEGE COCHRAN beginning of the fiscal year to 4277582 on June 30 1947 and this amount will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Earnings from auxiliary enterprises in the period under review were 1691450 from dormitory rents 6392218 from dining halls and 1187375 from book store and farm a total of 9271043 which was supplemented by allotment of 3241673 made to the College by the Regents making total income available for the year 12512716 OPERATING COSTS Expenditures for the current operating expense of the auxiliary enterprises in the year ended June 30 1947 were 8998576 and 3879721 was paid on buildings and furnishings for housing proj ects making a total of 12878297 which exhausted the 12512716 available income and reduced the 1920089 cash balance on hand at the beginning of the fiscal period to 1554508 June 30 1947 and this remaining cash balance will be available for expenditure in the next fiscal year subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following680 MIDDLE GEORGIA COLLEGE COCHRAN YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 EDUCATIONAL AND GENERAL Administration 2063936 Plant 2022832 Library 445678 Instruction 4781829 1329203 1441074 345976 3233575 AUXILIARY ENTERPRISES Dormitories 5500743 Dining Halls 6193246 Farm 25660 Other Activities 1158648 1019440 3775398 19835 Total Expenditures All Activities BY OBJECT Personal Services 9620752 Travel Expense 86005 Supplies and Materials 7081671 Communication Services 88623 Heat Light Power Water 350547 Printing Publicity 55418 Repairs Alterations 310066 Insurance Bonding 236389 Miscellaneous 40849 Equipment 442531 Total Expense Payments18312851 Outlay Buildings 3574730 Equipment 304991 Total Cost Payments22192572 Number of Employees at June 30th 28 Average Enrollment Annual Student Per Capita Cost Educational and General Auxiliary Enterprises 390 23883 33021 6330253 80953 3450154 76000 297509 101656 272413 8745 39461 484857 22500 19 219 28995 21984 1138118 1975604 347353 3584526 Total Educational and GeneraL 9314275 6349828 7045601 580108 2200816 16150 21118 Total Auxiliary Enterprises12878297 4814673 2818192 22192572 11164501 9863793 5811533 71758 2041686 79552 250043 97544 268930 48654 46336 820200 11142001 9536236 327557 11164501 9863793 16 113 62350 24940 Totals 56904 50979 87290H 681 MIDDLE GEORGIA COLLEGE COCHRAN PRIVATE TRUST FUNDS Private Trust or Agency Funds being administered by the College at June 30 1947 amounted to 570506 and the balances to the sev eral accounts are detailed on pages 10 and 11 of the within report GENERAL The President of the College is bonded in the amount of 200000 and the Comptroller for 500000 All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 683 UNIVERSITY SYSTEM NORTH GEORGIA COLLEGE DAHLONEGA684 UNIVERSITY SYSTEM OP GEORGIA NORTH GEORGIA COLLEGE DAHLONEGA RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 28371157 Transfers from Public Trust Funds Revenues Retained Earnings Educational Services 29844455 Total income receipts 36214200 320000 26617684 58215612 63151884 NONINCOME Public Trust Funds Gifts Income Private Trust Accounts 200000 10000 9850418 7692 5365949 CASH BALANCES JULY 1st Budget Funds Private Trust Funds Public Trust Funds 39166956 973491 8226 Totals 108424703 8794851 1315008 534 78635918 685 NORTH GEORGIA COLLEGE DAHLONEGA PAYMENTS EXPENSE Personal Services 21282996 17126550 Travel 182516 172902 Supplies Materials 12692062 10941611 Communication 194639 189129 Heat Light Power Water 1105103 959004 Publications 273057 139842 Repairs 298194 233979 Rents 122143 164850 Insurance 270839 26086 Equipment 3182516 1789347 Miscellaneous 352588 297979 Total expense payments 39956653 32041279 OUTLAYS Lands Improvements Personal Services 689655 738500 Contracts 23505556 Equipment 1291625 NONCOST Public Trust FundsInvestments 200000 Private Trust Accounts 9866709 5707466 CASH BALANCES JUNE 30th Budget Funds 31939079 39166956 Public Trust Funds 18226 8226 Private Trust Accounts 957200 973491 Totals 108424703 78635918 Includes U S Bondstemporary investment 0 6000000686 NORTH GEORGIA COLLEGE DAHLONEGA CURRENT BALANCE SHEET JUNE 30 1947 Educational Auxiliary Trust ASSETS and General Enterprise Funds Total Cash in Banks and Office23064467 8874612 975426 32914505 U S Treas 2 Bonds 500000 500000 Accounts Receivable Veterans Adminis 295478 295478 Veterans Adminis Book Store 42687 42687 Navy for V5 Program 187500 187500 Due from Trust Funds U of Ga Land Scrip Funds 80000 80000 23627445 8917299 1475426 34020170 LIABILITIES Accounts Payable For Supplies 161626 308693 470319 For Equipment 125005 125005 Purchase Orders and Requis For Supplies 229926 23630 253556 For Equipment 976006 530793 1506799 Reserves Contract Faculty Houses 2700000 2700000 Science Bldg and Equip 18193800 18193800 Faculty Houses Under Con 189031 189031 Bal of Appro for Reconversion to Sr College 672296 672296 Bal of Appro for Rehabili tation of Instruc Bldg 996517 996517 For South Campus Develop SewersGrading etc 1144884 1144884 Unearned S S Credits 1298575 1298575 For Private Trust Funds 957200 957200 For Loan Funds 518226 518226 22689091 4861691 1475426 29026208 Surplus 938354 4055608 00 4993962 23627445 8917299 1475426 34020170 Inventories not included in above Book Store 933896 Dining Hall 485016 Uniforms 1411168 2830080iniiaiaa 687 NORTH GEORGIA COLLEGE DAHLONEGA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The North Georgia College at Dahlonega ended the fiscal year on June 30 1947 with a surplus of 938354 in its educational and gen eral fund after providing the necessary reserve of 1492563 to cover outstanding accounts payable and unliquidated purchase orders and reserving 21196528 pledged for new buildings and improve ments AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 4055608 after pro vision had been made for liquidation of 863116 in outstanding ac counts payable 1298575 reserved for unearned income and 2700000 for construction of faculty houses REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes have been transmitted to the Central Office of the Regents of the University System in Atlanta with allotments made by the Regents to the branches with which to meet the respective units operating costs Revenue collections by the North Georgia College in the period under review were 4479622 from academic fees 4626000 non resident fees 798625 summer school fees and 88967 from miscel laneous fees sales and interest a total of 9993214 all of which was transmitted to the Regents within the fiscal year together with 4835 cash balance held at the beginning of the period on July 1 1946 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Allotment by the Regents for the current operating expense in the year ended June 30 1947 was 36562605 which was supplemented by 219939 fees and 2725 interest retained by the College making a total of 36785269 from which 134138 was transferred to the auxiliary enterprises account and 1076765 remitted to the U Swm 688 NORTH GEORGIA COLLEGE DAHLONEGA Government in final settlement of Army Program from previous period leaving net available income of 35574366 OPERATING COSTS Expenditures for the current operating expense of the College in the period under review amounted to 22843110 and 25486836 was expended for new buildings and equipment which exhausted the 35574366 available income and reduced the 35820047 cash balance held at the beginning of the fiscal year to 23064467 on June 30 1947 uu The first lien on this remaining cash balance is for liquidation of 1492563 in outstanding accounts payable and encumbrances 211 96528 is reserved for new buildings and improvements and the re mainder will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Total income from earnings of auxiliary enterprises at the College in the year ended June 30 1947 was 22646081 of which 146 652 59 was from dining halls 3268082 from dormitories 1652064 from the farm 1806601 from insurance and 1254075 from other sources OPERATING ACCOUNTSAUXILIARY ENTERPRISES OPERATING COSTS From the 22646081 available income 17113543 was expended tor the current operating expenses of the dormitories dining halls and other auxiliary enterprises and 5532538 remained on hand increasing the 3342074 cash balance held at the beginning of the fiscal period to 8874612 on June 30 1947 Of this 88 746 12 re maimng cash balance 863116 is for liquidation of outstanding accounts payable and encumbrances 2700000 is reserved for con struction of faculty houses 1298575 reserved for unearned income and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities the past year are compared with those for the previous year ended June 30 1946 in the statement following on the next page689 NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30th BY ACTIVITY EDUCATIONAL AND GENERAL Administration General Plant Library Instruction Student Welfare 1947 2943910 29729043 1839999 12264667 1552327 1946 2598720 1277750 3524662 650906 9545684 Total Educational and General 48329946 17597722 AUXILIARY ENTERPRISES Dining Halls Dormitories Farm and Dairy College Inn Faculty Housing Veterans Housing Total Auxiliary Enterprises Total Cost Payments 11460176 2608079 2425359 259274 248811 111844 10322307 2462468 2132025 265257 17113543 15182057 65443489 32779779690 NORTH GEORGIA COLLEGE DAHLONEGA YEAR ENDED JUNE 30th BY OBJECT 1947 Personal Services 21282996 Travel Expense Supplies and Materials Communication Services 182516 12692062 194639 Heat Light Power Water 1105103 Printing Publicity Repairs Rents 273057 298194 122143 270839 16 352588 Insurance and Bonding Equipment 31 g2g Miscellaneous Total Expense Payments Outlay Lands Buildings and Permanent Improvements 241 95211 Equipment 129165 39956653 Total Cost Payments 65443489 Number of Employees at June 30th 71 Average Enrollment Annual Student Per Capita Cost Expense Outlay 637 62726 40011 1946 17126550 172902 10941611 189129 959004 139842 233979 164850 26086 1789347 297979 32041279 738500 32779779 67 533 60115 1385 102737 61500691 NORTH GEORGIA COLLEGE DAHLONEGA PUBLIC TRUST FUNDS Student Loan Funds on June 30 1947 amounted to 518226 of which 500000 principal was invested in U S Bonds and 18226 in cash was held for making new loans PRIVATE TRUST FUNDS Private Trust and Agency Funds held on June 30 1947 had a cash balance of 957200 as detailed on Page 17 of the within report GENERAL In the year ended June 30 1947 three faculty dwellings were erected and one fourunit apartment building for faculty and contracts have been let for three other dwellings Also a science building is under construction but not completed at June 30 1947 The U S Government erected three class room buildings on the campus which are being used by the College Buildings have also been erected by the Federal Government for veterans housing the College operating these veterans housing units as a trust fund for the U S Treasury Insurance totaling 1806601 was received by the College from the Regents in the period under review for fire losses which had been sustained The President of the College is bonded in the amount of 200000 and the Comptroller and Bookkeeper for 500000 each Books and records of the College are well kept all known receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year693 UNIVERSITY SYSTEM SOUTH GEORGIA COLLEGE DOUGLAS694 UNIVERSITY SYSTEM OF GEORGIA SOUTH GEORGIA COLLEGE DOUGLAS RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Earnings Education Services 18757968 4615558 Total income receipts CASH BALANCES JULY 1st Budget Funds 6620127 Totals PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 8882572 114893 7740917 125016 541807 72331 180676 11950 272941 857622 69796 Total expense payments 18870521 OUTLAYS Lands Improvements Personal Services Contracts Equipment CASH BALANCES JULY 30th Budget Funds Totals 120000 767508 10235624 1946 9903516 5192437 23373526 15095953 137655 29993653 15233608 4917328 39654 2344893 85686 208933 122661 71811 11575 20465 674280 43055 8540341 73140 6620127 29993653 15233608 IiSnBiiiiwifBMSiiiiiSmniutitii1h 11 695 SOUTH GEORGIA COLLEGE DOUGLAS CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK Education and General For Operations 3278735 Watermain Extension 134203 Central Heating Plant 4737929 8150867 Auxiliary Enterprises For Operation 1796117 Student Activities 266309 Airport Rental 22331 2084757 ACCOUNTS RECEIVABLE Refunds due from Federal Govt For Veterans Fees 215800 10451424 LIABILITIES RESERVE SURPLUS LIABILITIES Budget Funds Purchase Orders Outstanding 92376 RESERVES Budget Funds For Central Heating Plant 4737929 Auxiliary Enterprise For Student Activities 266309 Airport Rentals 22331 Unearned Room and Board 272000 560640 5298569 SURPLUS Budget Funds For Operations 3402159 Watermain Extension 134203 3536362 Auxiliary Enterprise For Operations 1524117 5060479 10451424696 SOUTH GEORGIA COLLEGE DOUGLAS SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The South Georgia College at Douglas ended the fiscal year on June 30 1947 with a surplus of 3536362 in its educational and general fund after providing reserves of 92376 to cover outstand ing accounts payable and 4737929 for central heating plant con struction AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 1524117 and 2 72000 had been reserved for unearned income 266309 for student activities and 22331 for airport rentals REVENUE COLLECTIONS Fees collected by the College in the year ended June 30 1947 amounted to 6619741 all of which was transmitted to the Central Office of the Board of Regents in Atlanta in conformity with pro visions of plan adopted the previous year OPERATING ACCOUNTS AVAILABLE INCOME EDUCATIONAL AND GENERAL Income with which to meet the years educational and general operating expenses amounted to 11627595 and was provided by 11235299 allotment by the Board of Regents and 392296 fees retained OPERATING COSTS From the 11627595 available income 8253753 was expended for the current educational and general operating expense and 8 87508 for land and buildings and 2486334 remained on hand in creasing the 5664533 cash balance held at the beginning of the fiscal year to 8150867 on June 30 1947 Of this 8150867 remaining cash 92376 is for liquidation of outstanding accounts payable 4737929 has been set aside for con struction of a central heating plant and the remainder will be avail able for expenditure in the next fiscal period subject to budget approvals697 SOUTH GEORGIA COLLEGE DOUGLAS OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Total income for the operation of the auxiliary enterprises at the College in the year just closed was 11745931 of which 8283744 was from dining halls 1593239 from dormitories and 1868948 from sales rents and other sources OPERATING COSTS From the 11745931 available income 10616768 was expended for the operating expense of dormitories dining halls and other auxil iary enterprises and 1129163 remained on hand increasing the 955594 cash balance held at the beginning of the fiscal year to 2084757 on June 30 1947 of which 560640 is reserved for un earned income student activities and airport rentals and the re mainder will be available for expenditure in the next fiscal period COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 EDUCATIONAL AND GENERAL Administration 1342454 General 183414 Plant 2170136 Library 388696 Instruction 4936561 New Building 120000 Total Educational and General 9141261 AUXILIARY ENTERPRISES Dormitories 1332007 Dining Halls 7574298 Farm 23700 Air Port 1125057 Student Activities 561706 Total Auxiliary Enterprises1061676 Total Expenditures All Activities19758029 1072155 1143296 236677 886564 1356616 650061 208460 2561257 2138687 5406714 4847059 542354 506140 2483937 1690884 64812 128241 71826 43838 3206767 2325265 8613481 7172324 698 SOUTH GEORGIA COLLEGE DOUGLAS YEAR ENDED JUNE 30th BY OBJECT 1947 EDUCATIONAL AND GENERAL Personal Services 6788736 Travel Expense 29828 Supplies and Materials 516567 Communication Services Heat Light Power Water Printing Publicity Repairs Rents 125016 95402 67956 73681 11950 Insurance and Bonding 112140 Equipment 413990 Miscellaneous 18487 19 46 3975308 39654 359119 85361 44120 122661 50805 6175 20465 615256 14650 Total Outlay Lands Bldgs and Permanent Improvements 887508 Equipment 73140 AUXILIARY ENTERPRISES Personal Services 2093836 Travel Expense 85065 Supplies and Materials 7224350 Communication Services Heat Light Power Water 446405 Printing 4375 Repairs 106995 Rents Insurance and Bonding 160801 Equipment 443632 Miscellaneous 51309 Total Expenditures All Activities 19758029 8613481 Number of Employees June 30 Average Enrollment 30 17 Annual Student Per Capita Cost Educational and General Auxiliary Enterprises 4055 22543 26182 14675 36843 21852 Totals 1945 3211131 25171 180327 56586 45551 77611 181337 1100 16334 449628 27983 Expense Payments 8253753 5333574 4272759 574300 Total Educational and General 9141261 5406714 4847059 942020 804490 1985774 1289814 325 164813 128188 21006 26246 5400 220 7020 59024 54688 28405 14599 Total Auxiliary Enterprises10616768 3206767 2325265 7172324 16 127 38166 18309 48725 58695 56475699 SOUTH GEORGIA COLLEGE DOUGLAS GENERAL The President and Treasurer of the College are each bonded in the amount of 500000 All known receipts for the period under review have been properly accounted for and expenditures were within the provisions of State law and limits of budget approvals Books and records were found in good condition and appreciation is expressed to the officials and staff of the College for the coopera tion and assistance given the State Auditors office during this exam ination and throughout the year701 UNIVERSITY SYSTEM GEORGIA EXPERIMENT STATION EXPERIMENT702 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Revenues Retained Grants from U S Government Donations 1947 18449988 4549489 Earnings Development Services 10650890 Total income receipts NONINCOME Private Trust CASH BALANCES JULY 1st Budget Funds Private Trust 50000 9582145 180000 Totals 60191653 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous 28247227 918550 8325696 185583 556692 1298084 1204248 43866 241436 3709098 53392 Total expense payments OUTLAYS Lands Improvements Personal Services Supplies Materials Publications Rents Contracts Equipment NONCOST Private Trust Account CASH BALANCES JUNE 30th Budget Funds 11684132 Private Trust 100000 1324245 2133090 186 1875 34253 130000 Totals 1946 16729141 15275000 18449988 4447837 8944210 50379508 47117035 180000 5267112 52564147 26868585 760956 7563223 169781 544483 482365 1364836 53910 69627 1815912 55134 44783872 39748812 194000 798194 2060996 9582145 180000 60191653 52564147 NOTEInclude Southern Piedmont Experiment Station at Watkinsville703 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT CURRENT BALANCE SHEET JUNE 30 1947 ASSETS Cash on Deposits and on Hand 11684132 Accounts Receivable Solvay Process Co Reimbursement 120000 TVA due on Reimbursement 241221 Cotton 50 Bales on Hand Sold 71747 876995 12922348 LIABILITIES RESERVES SURPLUS Accounts Payable 190621 Purchase Orders Outstanding 373548 Reserve for Research Projects to Complete 238550 Reserve for Building Food Processing Laboratory 1861784 Reserve for Building and Housing 2385608 Reserve for Revolving Fund Seed 49605 Surplus Eatonton Area Deferred 4407366 Surplus Experiment Station Cotton 876995 Surplus Experiment Station General 2506999 Surplus Southern Piedmont Station 564169 4535547 7791360 31272 12922348704 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT SUMMARY FINANCIAL CONDITION The Georgia Experiment Station at Experiment Georgia ended the fiscal year on June 30 1947 with a surplus of 7791360 for the Experiment Station and 31272 for the Southern Piedmont Ex periment Station after providing reserves of 564169 to cover out standing accounts payable and purchase orders and reserving 2 38550 for cooperative project funds from sponsordonors on specific research 1861784 for completing construction of a foodprocessing laboratory 2385608 for building and housing projects and 49605 for seed revolving fund Experiment Station surplus consists of 4407366 for the Eatonton Area timber sales and rents under an agreement between the U S Government and the State of Georgia held for future allotment and budgeting for the operation of the area 876995 surplus invested in cotton and 2506999 for operations of which 2500000 is for rehabilitation of buildings Assets on this date consisted of 11684132 cash on hand and in bank 361221 reimbursements receivable from cooperative project donors and 876995 salable cotton REVENUE COLLECTIONS In the fiscal year ended June 30 1947 the Experiment Station re ceived 18449988 in Grants from the U S Government 3914264 in donations and had 7516113 earnings from sales and rents a total of 29880365 all of which was transmitted to the Central Office of the Board of Regents AVAILABLE INCOME Income for the operating expense of the Experiment Station in the year ended June 30 1947 was 50379508 of which 46609506 was provided through allotment by the Regents and 3770002 earnings and donations retained by the Station OPERATING COSTS From the 50379508 available income 44783872 was expended for the current operating expense of the Station and 3493649 for705 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT buildings and permanent improvements a total of 48277521 and 2101987 remained on hand increasing the 9582145 cash balance held at the beginning of the fiscal year to 11684132 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable and reserves provided for specific pur poses as reflected in balance sheet and the remainder will be avail able for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following YEAR ENDED JUNE 30th BY ACTIVITY 1947 2980292 1946 2387430 4431281 410983 34232336 1339972 1945 3262984 Plant 6648560 2699744 Piedmont Experiment Station 436050 36471615 1741004 359162 32332466 1138388 Totals 48277521 42802002 39792744 BY OBJECT 28247227 26868585 760956 7563223 169781 544483 482365 1364836 53910 69627 1815912 55134 23454768 918550 698674 Supplies and Materials 8325696 185583 8573113 157483 Heat Light Power Water Printing Publicity 556692 1298084 1204248 504133 516938 1217727 43866 241436 99124 42791 Miscellaneous 3709098 53392 3784072 48782 Total Expense Payments Outlay Lands Buildings and Permanent Improvements 44783872 3493649 1 39748812 3053190 39097605 695139 Total Cost Payments 48277521 42802002 39792744 Number of Employees June 30 81 82 75 an706 UNIVERSITY SYSTEM OF GEORGIA GEORGIA EXPERIMENT STATION EXPERIMENT GENERAL The Georgia Experiment Station is operated in cooperation with and under the supervision of the Division of Experiment Stations of the U S Department of Agriculture for the purpose of agricultural research and the Federal funds appropriated are subject to audit by the Federal Government and must be expended in the fiscal year under regulations provided in the Grants This report covers the operations of the Station at Experiment with substations at Blairsville and the project at Eatonton as well as the Southern Piedmont Experiment Station Sales fund a project at Watkinsville Dr H P Stuckey is Director and Treasurer and is bonded in the amount of 2000000 while Miss Julia Grant bookkeeper is bonded in the amount of 1000000 All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this examination and throughout the year 707 UNIVERSITY SYSTEM FORT VALLEY STATE COLLEGE FT VALLEY708 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY RECEIPTS INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units Transfers from Public Trust Funds Revenues Retained Grants U S Government Donations 1947 42832504 81000 150000 758248 Earnings Educational Services 18168308 Total income receipts 619900 60 NONINCOME Public Trust Funds Income on Investments 1 44875 Transfers to Budget Funds 81000 Private Trust Accounts 27 633 95 CASH BALANCES JULY 1st Budget Funds 3327175 Public Trust Funds 167686 Private Trust Accounts 177660 Totals 68489851 PAYMENTS EXPENSE Personal Services Travel 22496583 740132 Supplies Materials 11101646 Communication Heat Light Power Water Publications Repairs Rents Insurance Pensions Equipment 357479 546812 552333 972157 51415 273397 81000 2307487 Miscellaneous g jgQ 27 Total expense payments OUTLAYS Lands Improvements Equipment NONCOST Public Trust Funds Investments Private Trust Accounts 7525320 146838 2069391 CASH BALANCES JUNE 30th ufet Funds 17645609 231561 871664 Public Trust Funds Private Trust Accounts Totals 1 68489851 1946 14912849 81000 2357362 14639396 31990607 170239 81000 403280 890157 478447 33851730 17104488 777874 7757983 322225 639489 333224 57614 22310 21240 81000 1271302 160180 39999468 28491315 678105 384169 400000 225620 3327175 167686 177660 33851730709 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY CURRENT BALANCE SHEET JUNE 30 1947 Education Auxiliary ASSETS and General Enterprises CASH ON HAND AND IN BANK Budget Funds Education and General 3569030 Auxiliary Enterprises 519578 Revenue Collections 244262 Private Trust Funds FPHA Balance 137508 Agency Account Balance 734156 871664 Public Trust Funds 231561 Building FundVeterans Housing 190531 Building FundDormitory 13122208 Total Cash on Hand and in Bank 4916517 13832317 ACCOUNTS RECEIVABLE Veterans and Student Accounts 784700 182803 INVESTMENTS Public Trust Funds 3852921 Total Assets 9554138 14015120 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Schedule 1289196 100562 RESERVES For Restricted Funds Education and Production 364790 Revenue for Transfer to Regents 1028962 Rehabilitation of Plant 1590000 Building Program Fund Balance 13312739 Public Trust Funds 4084482 Private Trust Funds 871664 SURPLUS FOR OPERATIONS JUNE 30 1947 Education and General 325044 Auxiliary Enterprises 601819 9554138 14015120 710 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Fort Valley State College colored at Fort Valley ended the fiscal year on June 30 1947 with a surplus of 325044 in its educa tional and general fund after providing reserves of 1289196 to cover outstanding accounts payable and unliquidated purchase orders 1714312 funds held for restricted purposes and 1028962 to be transferred to Regents AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 601819 after reserve of 100562 had been provided for outstanding accounts pay able 190531 for Veterans Housing Project and 13122208 for Dormitory Building Fund REVENUE COLLECTIONS Beginning with the fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and general pur poses have been transferred to the Central Office of the Regents of the University System in Atlanta with allotments being made by the Regents to the branches with which to meet the respective units operating costs In the year ended June 30 1947 revenue collections were 2414506 vocational funds received from the State Department of Education 6449788 tuition and fees 908248 in gifts from private sources and 238850 from other sources a total of 10011392 which with a cash balance of 190891 on hand at the beginning of the fiscal year made 10202282 to be accounted for Of this 10202283 to be accounted for 9293242 was transferred to the Board of Regents 664779 was transferred to the educational and general fund and 244262 remained on hand at the close of the period on June 30 1947 to be transferred in the next fiscal year 711 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY OPERATING ACCOUNTS AVAILABLE INCOME EDUCATIONAL AND GENERAL Income with which to meet the years educational and general ex penses amounted to 30457019 and was provided by 29711240 allotment by the Regents 664779 transferred from the Revenue Collection Account and 81000 endowment income for pensions OPERATING COSTS From the 30457019 available income 29010188 was expended for the years educational and general operating expense and 14 46831 remained on hand increasing the 2122199 cash balance held at the beginning of the year to 3569030 on June 30 1947 The first lien on this remaining cash balance is for liquidation of 1289196 in outstanding accounts payable 1954790 is reserved for restricted purposes and the remained will be available for expendi ture in the next fiscal period subject to budget approvals OPERATING ACCOUNTS AVAILABLE INCOME AUXILIARY ENTERPRISES Earnings from auxiliary enterprises in the year ended June 30 1947 were 11479670 of which 1179236 was from dormitory rents 8055801 from dining halls 969047 from farm and dairy 813260 from bookstore sales 453788 from laundry and 8538 from other sources in addition to which 20000000 allotment was received from the Regents for construction of a Girls Dormitory making total income available for the fiscal period 31479670 OPERATING COSTS From the 31479670 available income 10989280 was expended for the operating expenses of the dormitories dining halls and other auxiliary enterprises and 7672158 for new buildings and equip ment a total of 18661438 and 12818232 remained on hand in creasing the 1014085 cash balance held at the beginning of the year to 13832317 on June 30 1947 Of this 13832317 remaining cash balance 100562 is to be used for liquidation of outstanding accounts payable 13122208 is re served for buildings funds for dormitory 190531 for Veterans Hous ing project and the remainder will be available for expenditure in the next fiscal year subject to budget approvals712 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 EDUCATIONAL AND GENERAL Administration 4973890 2397250 1971534 Plant 5648291 4940093 5127254 Library 1393014 959708 713646 Instruction 14283884 11436818 8871939 Vocational 1973793 1529035 1521537 Student Welfare 737316 Totals 29010188 21262904 18205910 AUXILIARY ENTERPRISES Dormitories 8519975 1163762 499802 Dining Halls 7945581 6285950 4860813 Farm and Dairy 936220 482602 312789 Laundry 447034 358371 312256 Book Store 812628 Totals 18661438 8290685 5985660 Total Expenditures All Activities 47691062 29553589 24191570 713 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 Personal Services 22496583 Travel Expense 740132 Supplies and Materials 11101646 Communication Services 357479 Heat Light Power Water 546812 Printing Publicity 552333 Repairs 972157 Rents 51415 Insurance Bonding 273397 Pensions 81000 Equipment 2307487 Miscellaneous 519027 Total Expense Payments 39999468 Outlay Land Buildings and Permanent Improvements 7525320 Equipment 146838 Total Cost Payments 47671626 Number of Employees at June 30 72 Average Enrollment 558 Annual Student Per Capita Cost Educational and General 52024 Auxiliary Enterprises 33425 Totals 85449 17104488 14158222 777874 734985 7757983 6320359 322225 274498 639489 546015 333224 199987 48184 22310 64075 21240 31790 81000 81000 1271302 127967 160180 392075 28491315 22979157 678105 973513 384169 238900 29553589 24191570 60 52 431 358 49334 50855 19235 16719 68569 67574 PUBLIC TRUST FUNDS The endowment fund of the College is carried at acquired book value plus subsequent additions and on June 30 1947 amounted to 4084482 Assets of the fund on this date consisted of 231561 cash in bank and 3852921 invested in stocks and bonds as listed on page 9 of the within report Under the provisions of the trust agreement as set up by court proceedings and approved by the Board of Regents 81000 of the fund income is used each year to pay pensions of certain designated employees of the College714 UNIVERSITY SYSTEM OF GEORGIA FORT VALLEY STATE COLLEGE FORT VALLEY PRIVATE TRUST FUNDS The Government Public Housing Authority Project taken over by the College during the period in review is included in private Trust Fund summary of Receipts and Payments page 11 with rental in come of 447350 and expenditures of 309842 leaving a cash bal ance on hand June 30 1947 of 137508 Private Trust or Agency Funds being administered at June 30 1947 amounted to 734156 detail of which will be found on page 10 of this report GENERAL The President and the Treasurer of the College are each bonded in the amount of 750000 Books and records were found in excellent condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and sup ported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 1iiiif fWiwaiM 715 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE716 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 64609225 Revenues Retained Earnings Educational Services 59167592 Gifts 1106864 GrantsCounties 2822250 38513239 54481159 101909 1728500 Total income receipts127705931 94824807 NONINCOME Public Trust Funds Income on Investments Gifts for Principal Investments Transfers Other Units Private Trust Accounts 113900 11518 823500 434260 6638602 114698 179000 235684 23812 9571305 CASH BALANCES JULY 1st Budget Funds 6081462 636784 Public Trust Funds 3094869 2661675 Private Trust Funds 1511512 1019112 Totals146415554 109266877717 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PAYMENTS 1947 1946 EXPENSE Personal Services 60165683 50071644 Travel 798106 661418 Supplies Materials 31927992 24389159 Communication 641170 5 44155 Heat Light Power Water 3857112 3778140 Publications 608672 427021 Repairs 50613 Rents 134250 132750 Insurance 1662427 353841 Indemnities 24063 Equipment 4154113 1062051 Miscellaneous 1206224 853915 OUTLAYS Equipment Lands Improvements Personal Services Travel Supplies Materials Heat Light Power Water Rents Miscellaneous Contracts Total expense payments105179812 82324707 285502 1126240 2321094 1989855 17350 5070125 3617588 73000 7239 85000 30000 37000 104500 80000 180000 Total outlay payments 7969071 7055422 3150000 20000 110066 100000 7481339 9078905 NONCOST Public Trust Funds Investments Expense Private Trust Accounts CASH BALANCES JUNE 30th Budget Funds 20638510 6081462 Public Trust Funds 1217981 3094869 Private Trust Funds 668775 1511512 Totals 146415554 109266877718 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE CURRENT BALANCE SHEET JUNE 30 1947 ASSETS BUDGET FUNDS Available Cash Education and General Auxiliary Enterprise 15888055 4550455 20438510 200000 81420 U S Treasury NotesEducation ai Accounts Receivable Veterans Administration Education General id General 74000 7420 Auxiliary Enterprises 20719930 TRUST FUNDS Available Cash 3153650 525000 1257928 380827 1886756 5317405 Investments U S Bonds Other Bonds Student Notes Equity in Beeson Hall 7204161 27924091 LIABILITIES CASH LIABILITIES Accounts Payable Education and GeneraL Auxiliary Enterprise RESERVE For Purchase Orders Outstanding Education and General Auxiliary Enterprises 1505018 1657315 For Rehabilitation and Construction Education and General Contracts Negotiated Auxiliary Enterprises Unearned Income Auxiliary Enterprises Public Trust Funds Private Trust or Agency Funds SURPLUS Education and General Auxiliary Enterprises 220086 159000 3162333 7911173 396446 1273125 6535386 668775 6525778 1071989 379086 19947238 7597767 27924091719 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE SUMMARY FINANCIAL CONDITIONBUDGET FUNDS EDUCATIONAL AND GENERAL The Georgia State College for Women Milledgeville ended the fiscal year on June 30 1947 with a surplus of 6525778 in its educa tional and general fund after providing the necessary reserves of 220086 to cover outstanding accounts payable 1515018 for un liquidated purchase orders and 7911173 for rehabilitation and con struction AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 1071989 after re serves of 159000 had been provided for outstanding accounts pay able 1657315 for unliquidated purchase orders 396446 for con tracts negotiated and 1273125 for unearned income REVENUE COLLECTIONS Beginning with the previous fiscal year all earnings from fees rents and other sources for educational and general purposes have been transmitted to the Central Office of the Regents of the Uni versity System in Atlanta with allotments being made by the Regents to the branches with which to meet the respective units operating costs Revenue collections accounts for the year ended June 30 1947 showed total receipts of 16252273 of which 1684812 was from the State Department of Education 12092252 tuition and fees 28 22250 from Baldwin County Board of Education for practice school expense and 114875 from sales rents and other sources from which 461916 was transferred to the Educational and General Fund and the 16252273 revenue together with 6000 balance on hand at the beginning of the fiscal year was transmitted to the Regents in con formity with plan adopted OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general ex pense amounted to 76690029 and was provided by 75610686720 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE allotment made to the College by the Regents 716879 income re ceipts retained and 461916 transfer from Revenue Collection Ac count from which 99452 was transferred to the Auxiliary Enter prises account OPERATING COSTS From the 76690029 available income 60157238 was expended tor the educational and general operating expense and 27 287 86 for permanent improvements and equipment a total of 62886024 and 13804005 remained on hand increasing the 22840 50 cash balance held at the beginning of the fiscal year to 160880 55 on June 30 1947 The first lien on this remaining cash balance is for liquidation ot outstanding accounts payable and encumbrances 79 11173 is earmarked for rehabilitation and construction and the remainder will be available for expenditure in the next fiscal period OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Income from earnings of auxiliary enterprises at the College in the year just closed was 51021902 of which 7106187 was from dormi tory rents 34046447 from dining halls and cafeteria 44 407 65 from laundry 3500000 transfer from the Regents 994 52 from Educational and General Fund and 1829051 from student union sales gifts and other sources OPERATING COSTS From the 51021002 available income for the period 450 225 74 was expended for the current operating expense of the dormitories dining halls and other auxiliary enterprises 5240285 for lands buildings and equipment 759043 remained on hand increasing the 3791412 cash balance on hand at the beginning of the fiscal vear to 4550455 on June 30 1947 Of this 4550455 cash badance 1816315 is for liquidation of outstanding accounts payable and encumbrances 396446 for nego tiated contracts 1273125 is reserved for unearned income and the remaining 1064569 represents surplus available for expenditure subject to budget reapprovals in the next fiscal period i 721 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past two years are compared in the statement following YEAR ENDED JUNE 30 BY ACTIVITY 1947 1946 EDUCATIONAL AND GENERAL Administration Including Student Welfare 10037230 7574662 Plant 9293185 8253853 Library 2596921 2094588 Instruction 1 36156620 27996590 Extension 2073282 1905663 Outlay 2728786 279433 62886024 48104789 AUXILIARY ENTERPRISE Dormitories 8241927 5271337 Dining Hall 28908281 21709101 Cafeteria 3026685 4384066 Laundry 3572980 2900191 Livestock Project 430699 234656 Student Union formerly in Student Activity Fund 842002 Outlay Lands Buildings Equipment and Permanent Improvements 5240285 6775989 50262859 41275340 113148883 89380129 BY OBJECT EXPENSE Personal Services 60165683 50071644 Travel Expense 798106 661418 Supplies and Material 31927992 24389159 Communication 641170 544155 Heat Light Power and Water 3857112 3778140 Printing and Publicity 608672 427021 Repairs 50613 Rents 134250 132750 Insurance and Bonding 1662427 353841 Indemnities 24063 Equipment 4154113 Miscellaneous 1206224 853915 1062051 Total Expense105179812 82324707722 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE YEAR ENDED JUNE 30 BY OBJECT OUTLAY Personal Service 23 Travel Expense Supplies and Material Heat Light Power and Water Rents Equipment Miscellaneous Land and Building Purchased Number of Employees June 3CL Average Enrollment Annual Student Per Capita Cost Educational and General Auxiliary Enterprises Totals 1947 1946 2321094 1989855 17350 5070125 3617588 73000 7239 85000 30000 285502 1126240 37000 18000 80000 266500 113148883 179 1113 56501 45160 101661 s 89380129 165 1161 s 41434 35551 76985 723 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE FOR WOMEN MILLEDGEVILLE PUBLIC TRUST FUNDS On June 30 1947 the College held 6454588 in Student Loan Funds and 80798 Endowment Funds a total of 6535386 of which 5317405 was invested in stocks bonds student notes and equity in Beeson Hall and 1217981 was cash in bank Chappel Scholarship and Anna Brown Small Fund had been handled previously by Miss Alice Napier a member of the faculty but upon her retirement the past year these funds were transferred to the College and are shown in this report for the first time PRIVATE TRUST FUNDS Private Trust Funds being administered by the College for student organizations and others on June 30 1947 amounted to 668775 Student Union account had been carried as an agency account but as of July 1 1946 was transferred to Auxiliary Enterprises accounts by order of the Board of Regents GENERAL The President of the College is bonded in the amount of 1000000 the Comptroller for 2500000 and Assistant Treasurer for 500000 All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year and for their dili gence in following in their expenditures the approved budgets725 UNIVERSITY SYSTEM GEORGIA STATE COLLEGE SAVANNAH726 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 16152318 Revenues Retained Grants from U S Government 3521698 Grants Counties 2 37489 Earnings Educational Services 16257948 Total income receipts 36169453 NONINCOME Private Trust Account 17 24634 CASH BALANCES JULY 1st Budget Funds 54 71112 Private Trust Account 283244 Totals 43648443 PAYMENTS EXPENSE Personal Services 16006583 Travel 100998 Supplies Materials 33 22031 Communication 1 523 75 Heat Light Power Water 4 47719 Publications 1 54904 Repairs M1895 Rents 3000 Insurance 428853 Equipment 17 777 75 Miscellaneous 1 Q7g gg Total expense payments 27633828 OUTLAYS Lands Buildings Contracts 250135 NONCOST Private Trust Accounts 17 343 9 CASH BALANCES JUNE 30th Budget Funds 13756602 Private Trust Funds 2 235 39 Totals 43648443 1946 6742099 3521698 9283461 19547258 1015950 3330255 188128 24081591 10491674 98631 3938536 115201 411752 36681 129948 14760 66956 995147 41015 16340301 1066100 920834 5471112 283244 24081591UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH CURRENT BALANCE SHEET JUNE 30 1947 ASSETS LIABILITIES RESERVES AND SURPLUS 727 REVENUE ACCOUNT Cash and in Bank 128898 Pees U S Government Veterans Program 5725575 Students 42234 5767809 5896707 BUDGET FUNDS Cash and in Bank 9864947 9864947 AUXILIARY ENTERPRISES Cash and in Bank 3762757 Accounts ReceivableBoard and Room 113195 3875952 PRIVATE TRUST AND AGENCY FUNDS Cash and in Bank 223539 U S Taxes Overpaid 51373 Teacher Retirement Contributions 275 172441 RESERVES Revenue Funds Unearned Income 941575 Regents Balance 4955132 5896707 19810047 LIABILITIES Budget Funds Accounts Payable 1182030 Auxiliary Enterprise Accounts Payable 698875 1880905 Budget Funds Special Funds for Improvements 5130000 Private Trust and Agency Funds 172441 11199148 SURPLUS Budget Funds 3552917 Auxiliary Enterprise Funds 3177077 6729994 19810047728 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia State College colored at Savannah ended the fiscal year on June 30 1947 with a surplus of 3552917 after providing the necessary reserve of 1182030 to cover outstanding accounts payable and 5130000 reserve for improvements to be made AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 3177077 after reserve of 698875 had been provided for liquidation of like amount of accounts payable REVENUE COLLECTIONS Beginning with the fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and general pur poses have been transmitted to the Central Office of the Regents of the University System in Atlanta with allotments made by the Regents to the branches with which to meet the respective units operating costs In the year ended June 30 1947 the College collected 5340505 in fees 3521698 from U S MorrillNelson Grant and 593924 from rents sales and other sources a total of 9456127 which with a balance of 114218 on hand at the beginning of the fiscal year made a total of 9570345 to be accounted for Of this 9570345 to be accounted for 9441447 was transferred to the Board of Regents in compliance with plan adopted and 1 28898 remained on hand on June 30 1947 to be transmitted to the Regents in the next fiscal period On June 30 1947 the College also had acounts receivable of 57 25575 due from the U S Government Veterans Administration and 42234 due from students which will be remitted to the Regents as collected729 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 25541765 and was provided by allot ment made to the College by the Regents OPERATING COSTS From the 25541765 income provided 18910312 was expended for the educational and general operating expense of the College and 250135 for new buildings a total of 19160447 and 6381318 remained on hand increasing the 3483629 cash balance held at the beginning of the fiscal period to 9811879 on June 30 1947 The first lien on this 9811879 remaining cash balance is for liquidation of 1182030 in outstanding accounts payable 5130000 is reserved for improvements to be made 275 for teacher retirement fund and the remainder will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Total income from earnings of auxiliary enterprises in the year ended June 30 1947 was 10613008 of which 8076113 was from boarding 1707983 room rents 815462 from laundry and 13450 from other sources OPERATING COSTS From the 10613008 available income 8723516 was expended for the current operating expense of the dormitories dining halls laundry and other auxiliary enterprises and 1889492 remained on hand increasing the 1873265 cash balance held at the beginning of the fiscal year to 3762757 on June 30 1947 which will be available for expenditure in the next fiscal period subject to budget approvals after providing for liquidation of 698875 in outstanding accounts payable COMPARISON OF OPERATING COSTS Expenditures for all activities at the College the past year are com pared with previous years costs in the statement following730 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH YEAR ENDED JUNE 30 BY OBJECT EDUCATIONAL AND GENERAL Personal Services Travel Expense Supplies and Materials Communication Services Heat Light Power Water Printing Repairs Rents Insurance and Bonding Equipment Miscellaneous 1947 14126971 98373 2184317 152375 187302 154904 72919 3000 287485 1535023 107643 Total Expense Payments 18910312 Outlay New Buildings 250135 1946 9855093 98631 651744 114581 96699 36681 52855 14760 63855 852295 40020 11877214 1066100 Total Cost PaymentsEducational General 19160447 12943314 AUXILIARY ENTERPRISES Personal Services Travel Expense Supplies and Materials Communication Services Heat Light Power Water Repairs Insurance Equipment Miscellaneous Total Expense PaymentsAux Enterprises 1879612 636581 2625 6137714 3286792 620 260417 315053 58976 77093 141368 3101 242752 142852 52 995 8723516 Total Cost PaymentsAll Activities 27883963 Number of Employees at June 30th Average Enrollment Annual Student Per Capita Cost 77 907 30743 4463087 17406401 62 582 29909 Report for the past year has been compiled from check registers and due to inadequacy and inaccuracy of records activity classification of payments could not be obtained731 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE COLLEGE SAVANNAH PRIVATE TRUST FUNDS Private Trust or Agency Accounts consisting of student deposits and various student organization funds at the end of the year on June 30 1947 amounted to 223539 Agency funds have been poorly handled and incorrectly posted GENERAL As mentioned in previous reports machine bookkeeping does not work well with this unit of the University System and the condition does not improve Personnel turnover is unusually high and always someone is learning to use the machine Ledger postings are made from grouped vouchers directly the result being that when the group is filed there is no way to check for errors This practice should be discontinued and in all instances a correct register of checks and deposits be posted giving complete information and the ledger posted from this record Also a large number of errors were found between funds The President and the Treasurer of the College are each bonded in the amount of 1000000 All recorded receipts for the period under review have been ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 733 UNIVERSITY SYSTEM GEORGIA TEACHERS COLLEGE STATESBORO734 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 10501225 Revenues Retained Earnings Educational Services 31969350 Interest Investments Gifts Grants Counties 1166878 Total income receipts NONINCOME Private Trust Accounts CASH BALANCES JULY 1st Budget Funds Private Trust Funds 43637453 1924465 9686000 392438 Totals PAYMENTS EXPENSE Personal Services1 195 Travel 2 Supplies Materials 113 Communication Heat Light Power Water Publications Repairs Insurance Equipment Miscellaneous 76331 77324 14825 94426 27465 71359 91726 38599 92801 12576 Total expense payments 34497432 OUTLAYS Lands Buildings Personal Services 436594 Supplies Materials 778736 Contracts 710267 Equipment NONCOST Private Trust Account 1868642 CASH BALANCES JUNE 30th Budget Funds 16900424 Private Trust Funds 448261 Totals 55640356 Includes U S Bonds for temporary investment 1500000 1946 11332819 14561149 13918 761389 26669275 1152283 4481398 308638 55640356 32611594 S 13361562 226295 5383624 180558 626519 124530 74214 372333 150864 20500499 250000 714174 1068483 9686000 392438 32611594 1500000 1 to 735 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO CURRENT BALANCE SHEET JUNE 30 1947 ASSETS REVENUE FUNDS Cash and in Bank 60000 Accounts Receivable Fees U S Government 2647791 Property RentalFaculty 34300 2682091 2742091 BUDGET FUNDS Cash and in Bank 7172194 U S Bonds 1500000 8672194 AUXILIARY ENTERPRISE FUNDS Gash and in Bank 8168230 Accounts ReceivableRoom and Board Students 80000 8248230 PRIVATE TRUST FUND ACCOUNT Cash and in Bank 448261 20110776 LIABILITIES RESERVE SURPLUS LIABILITIES BUDGET FUNDS Accounts PayablePurchase Orders 209959 AUXILIARY ENTERPRISES Accounts Payable 5950 215909 RESERVES REVENUE FUNDS Unearned Income Fees 710400 For Regents 2031691 2742091736 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO BUDGET FUNDS Teachers Salaries July August September Bus Funds 1596650 200000 Building and Construction 5800000 7596650 AUXILIARY ENTERPRISES FUNDS Unearned Income Room Board PRIVATE TRUST FUNDS Student Deposits SURPLUS BUDGET FUNDS AUXILIARY ENTERPRISE FUNDS 1240000 448261 12027002 865585 7002280 7867865 20110776737 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Georgia Teachers College at Statesboro ended the fiscal year on June 30 1947 with a surplus of 865585 in its educational and gen eral fund after providing the necessary reserve of 209959 to cover outstanding accounts payable reserving 1596650 for teachers sal aries for July August and September 1947 5800000 for building and construction and 200000 for bus fund AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 7002280 after providing reserve of 5950 for accounts payable and 1240000 for unearned income REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1947 all earnings from fees rents and other sources for educational and gen eral purposes have been transmitted to the Central Office of the Regents of the University System in Atlanta with allotments being made by the Regents to the branches with which to meet the respective units operating costs Fees collected in the year ended June 30 1947 by the Georgia Teachers College amounted to 10392471 property rentals produced 390325 other income was 120000 and 1166878 was received from the Bulloch County Board of Education for Laboratory School a total of 12069674 which with a balance of 84639 on hand at the beginning of the fiscal year made a total of 12154313 to be ac counted for Of the 12154313 to be accounted for 12094313 was transmitted to the Regents in conformity with plan adopted and 60000 remained on hand June 30 1947 to be transferred in the next fiscal period The College also had accounts receivable of 2647791 due from the U S Government and 34300 property rentals due from faculty on June 30 1947 which are carried as a reserve in balance sheet to be remitted to the Regents upon collection738 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 23669021 and was provided by 225 35538 allotment made to the College by the Regents and 1133483 income receipts retained by the unit OPERATING COSTS From the 23669021 available income 20731813 was expended for the educational and general operations of the College and 29 37208 remained on hand increasing the 5734986 cash balance held at the beginning of the fiscal period to 8672194 on June 30 1947 The first lien on this remaining cash balance is for liquidation of 209959 outstanding accounts payable 1596650 is to be used for teachers salaries for July August and September 5800000 is des ignated for building and construction 200000 for bus account and the remainder will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTS AVAILABLE INCOME AUXILIARY ENTERPRISES Total income from earnings of auxiliary enterprises at the Georgia Teachers College in the year just closed was 19993071 of which 4046780 was from dormitory rents 15010082 for boarding and 936209 from the farm and the book store OPERATING COSTS From the 19993071 available income for the period 15691216 was expended for the operating expenses of dormitories dining halls and other auxiliary enterprises and 4301855 remained on hand increasing the 3866375 cash balance held at the beginning of the fiscal year to 8168230 on June 30 1947 of which 5950 is for liquidation of outstanding accounts payable 1240000 reserved for unearned income and the remainder will be available for expenditure subject to budget approvals in the next fiscal period COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following739 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 EDUCATIONAL AND GENERAL Administration 3193862 2715282 2550475 Plant 2385561 1838513 2443746 Library 1123173 879633 661902 Instruction 9784871 8386115 6315358 Laboratory Schools 2176345 Summer School 991926 Extension 135000 Health 255774 Athletics and Other Activities 685301 Total Educational General 20731813 13819543 11971481 AUXILIARY ENTERPRISES Dining Halls 10638215 5018615 3545436 Dormitories 3830943 1030626 782039 Farm and Dairy 1025586 854678 874006 Book Store 196472 93005 71640 Maintenance and Operation of Auxiliary Enterprises 648206 Total Auxiliary Enterprises 15691216 7645130 5273121 Total Expenditures All Activities 36423029 21464673 17244602740 UNIVERSITY SYSTEM OF GEORGIA GEORGIA TEACHERS COLLEGE STATESBORO YEAR ENDED JUNE 30th BY OBJECT Personal Services Travel Expense 1947 19576331 277324 Supplies Materials 11314825 Communication Services Heat Light Power Water Printing Publicity Repairs Miscellaneous Insurance and Bonding Equipment 194426 727465 371359 191726 312576 338599 1192801 1946 13361562 226295 5383624 180558 626519 124530 74214 141939 8925 372333 Total Expense Payments 34497432 Outlay Lands Buildings 1925597 Equipment 250000 714174 Number of Employees June 30th Average Enrollment for Year ended June 30th 64 49 Annual Student Per Capita Cost Educational and General Auxiliary Enterprises 567 36564 27674 338 40886 22619 Totals 64238 1945 10764631 141608 4038655 130142 545571 250762 489262 118345 19023 47948 20500499 16545947 500000 198655 Total Cost Payments 36423029 21464673 17244602 41 220 54416 23969 63505 78385 PRIVATE TRUST AND AGENCY FUNDS Private Trust Funds held by the College at June 30 1947 amounted to 448261 and consisted of student deposits GENERAL The President of the College is bonded in the amount of 3000 00 and the Treasurer for 750000 All known receipts for the period under review were properly ac counted for and expenditures were within the limits of budget ap provals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year 741 UNIVERSITY SYSTEM ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON742 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON RECEIPTS 1947 INCOME FROM STATE REVENUE RECEIPTS Transfers Other Spending Units 11802577 Revenues Retained Earnings Educational Services 18371342 Interest on Investments Total income receipts 30173919 CASH BALANCES JULY 1st Budget Funds 7914755 Totals 38088674 PAYMENTS EXPENSE Personal Services 13004425 Travel 810000 Supplies Materials 114 22153 223371 837653 37233 855807 31622 Communication Heat Light Power Water Publications Repairs Rents Insurance 254246 496252 42444 Equipment Miscellaneous Total expense payments 28015206 OUTLAYS Lands Improvements Contracts j Personal Services Supplies Materials Equipment 391835 Total outlay payments CASH BALANCES JUNE 30th Budget Funds 1946 12433619 7995795 34602 20464016 2634412 23098428 7379475 475724 5079733 161014 574740 45727 273412 59550 15733 666520 27881 14759509 139882 9823 117972 57628 166310 2059286 424164 8014182 7914755 Totals 38088674 Includes temporary investment in U S Bonds 23098428 1000000 1000000743 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON CURRENT BALANCE SHEET JUNE 30 1947 Revenue Education Auxiliary ASSETS Collections General Enterprise Cash in Bank and U S Bonds 142881 7635629 235672 Accounts Received Veterans Administration 1597000 384945 1739881 7635629 620617 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable g 42073 RESERVES Transfer to Regents 1739881 Unearned Income 81000 295234 Balance Allotment for Heating Plant Sewer Project and Housing 5754662 SURPLUS For Regular Operations 1757894 325383 1739881 7635629 620617744 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL The Abraham Baldwin Agricultural College at Tifton ended the fiscal year on June 30 1947 with a surplus of 1757894 in its edu cational and general fund after providing the necessary reserve of 42073 to cover outstanding accounts payable and reserving 81000 for unearned income and 5754662 for balance of allotment for heat ing plant sewer project and housing AUXILIARY ENTERPRISES Surplus available for operation and maintenance of the auxiliary enterprises at the College on June 30 1947 was 325383 after reserve of 295234 had been provided for unearned income REVENUE COLLECTIONS Fees collected in the year ended June 30 1947 by the College amounted to 3716854 vocational funds received from the State Department of Education were 1515236 processing plant income was 1867571 and 441447 was received from sales rents and other sources making a total of 7541108 which with balance of 188608 on hand at the beginning of the fiscal period made 77 29716 to be accounted for Of this 7729716 revenue receipts to be accounted for 7291758 was transmitted to the Board of Regents 295027 was transferred to the Educational and General Fund of the College bank service charge was 050 and 142881 remained on hand June 30 1947 to be transmitted to the Regents Central Office in the next fiscal period On June 30 1947 there was also due the College 1597000 in fees by the U S Veterans Administration which is to be remitted to the Regents as collected OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 17869612 and was provided by allot ment made to the College by the Regents in the amount of 160745 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON 79099 295486 Veterans Administration fees retained 295027 transferred from the Revenue Collection account and 1200000 from the Auxiliary Enterprises Account OPERATING COSTS From the 17869612 available income 15288726 was expended for the current operating expense of the College and 801075 for lands buildings and equipment a total of 16089801 and 1779811 remained on hand increasing the 5855818 cash balance held at the beginning of the fiscal year to 7635629 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable 81000 is reserved for unearned in come 5754662 for balance of allotment for heating plant sewer project and housing and the remainder of 1757894 will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTSAUXILIARY ENTERPRISES AVAILABLE INCOME Auxiliary activities for the year show receipts of 8481970 from dining halls 2420007 from dormitories 1148057 store sales and 1500000 allotment from the Board of Regents making a total of 13550034 from which 1200000 was transferred to the Educa tional and General Fund Account leaving income available with which to meet the expense of Auxiliary Enterprises for the period 123 50034 OPERATING COSTS Expenditures for the current operating cost of dormitories and dining halls in the period under review were 12726480 and 12 58211 paid for new equipment making a total for the year of 139 84691 which exhausted the 12350034 available income and re duced the 1870329 cash balance held at the beginning of the fiscal period to 235672 on June 30 1947 and this amount will be avail able for expenditure in the next year subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College the past three years are compared in the statement following746 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON YEAR ENDED JUNE 30 BY OBJECT 1947 1946 Personal Services 13004425 Travel Expense 810000 Supplies and Materials 11422153 Communication Services 223371 Heat Light Power Water 837653 Printing Publicity 37233 Repairs 855807 Rents 31622 Insurance Bonding 254246 Equipment 496252 Miscellaneous 42444 1945 Total Expense Payments 28015206 Outlay Lands Buildings and Permanent Improvements 401658 Equipment 1657628 Total Cost Payments 30074492 Number of Employees at June 30th 31 Average Enrollment 319 Annual Student Per Capita Cost 94277 7379475 6564169 475724 328560 5079733 2574911 161014 149911 574740 484728 45727 49111 273412 241547 59550 89411 15733 14954 666520 216505 27881 27120 14759509 10740927 257854 89800 166310 176370 15183673 11007097 32 21 18375 116 82632 94889 GENERAL The illness and death of Treasurer Gray early in 1947 caused the work in his office to get behind and summary sheets of expenditures by activity had not been completed at the time of this examination hence have not been shown in comparative statement of operating costs The normal amount in the petty cash fund is 30000 On June 30 1947 deposits were due to be made from petty cash covering checks returned unpaid by bank which should have been a charge to cash and a credit to bank accounts as the items were all subsequently collected as follows747 UNIVERSITY SYSTEM OF GEORGIA ABRAHAM BALDWIN AGRICULTURAL COLLEGE TIFTON Educational and General e 239 00 Auxiliary Enterprisess 1 11540 Also covering deposits charged on cash book but not in fact deposited Revenue Collection Account 47462 Auxiliary Enterprises 2 72543 Also covering amount paid twice to O Mitchell to be recovered from payee Auxiliary Enterprise Account 22 32 457677 Add normal amount in cash 300 00 Cash Items June 30 1947 4 876 77 The above amount could not be verified on this examination with out bringing the audit up to date of closing examination Failure to make deposits currently was explained by assistant comptroller as due to advances to and for Veterans Administration students out of cash against reimbursements by Veterans Administration the amount of these advances necessitating use for that purpose of current cash normally deposited Examiner was advised that an accountant from the Regents office had begun and was expected at an early date to complete checking this fund and instituting accounting procedure to avoid a recurrence of this condition The President of the College is bonded in the amount of 200000 the Treasurer for 750000 and the Assistant Treasurer for 200000 All known receipts for the period under review have been properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher except as noted Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year749 UNIVERSITY SYSTEM COASTAL PLAIN EXPERIMENT STATION TIFTON750 UNIVERSITY SYSTEM OF GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON RECEIPTS 1947 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 18338439 Revenues Retained Earnings Development Services 9551763 Donations 146000 Total income receipts 28036202 CASH BALANCES JULY 1st Budget Funds 2216013 Total 30252215 PAYMENTS EXPENSE Personal Services Travel Supplies Materials Communication Heat Light Power Water Publications Repairs Rents Insurance Equipment Miscellaneous OUTLAYS Lands Improvements Personal Services Supplies Materials Repairs Contracts Equipment 1946 13432134 8405666 500000 22337800 2686640 25024440 4679137 11699124 348236 301039 6223165 5441296 187839 152297 338507 298209 455125 133684 603652 479869 105117 146200 181905 43982 1967250 2004780 51347 45555 Total expense payments 25141280 20746035 373948 663340 51170 245000 136134 506933 207168 781040 567251 Total outlay payments 1469592 2062392 CASH BALANCES JUNE 30th Budget Funds 3641343 2216013 Total 30252215 25024440agss asrssss 751 UNIVERSITY SYSTEM OF GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON CURRENT BALANCE SHEET JUNE 30 1947 ASSETS CASH IN BANK 3641343 LIABILITIES RESERVES SURPLUS LIABILITIES Accounts Payable Purchase Orders 524860 RESERVES For Building Rehabilitation 2500000 For Restricted Use Funds Emory University 245420 Angus Cattle 131711 U S Golf Association 115913 2993044 SURPLUS For General Operations 1 23439 3641343752 UNIVERSITY SYSTEM OF GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON SUMMARY FINANCIAL CONDITION The Coastal Plain Experiment Station at Tifton ended the fiscal year on June 30 1947 with a surplus of 123439 after providing the necessary reserve of 524860 to cover outstanding accounts payable and reserving 2500000 for building rehabilitation and 493044 for restricted funds REVENUE COLLECTIONS Revenue collections account for the year ended June 30 1947 shows 125111 received from the U S Department of Agriculture 2 13800 from rents and 9212852 from sales making a total of 95 51763 all of which was transmitted to the Board of Regents Central Office in Atlanta within the fiscal year AVAILABLE INCOME Income with which to meet the years operating expenses amounted to 28036202 and was provided by allotment made to the Station by the Regents of the University System in the amount of 27890202 and 146000 donation from the American Golf Association for re stricted use OPERATING COSTS From the 28036202 available income 25141280 was expended for the current operating expense of the Station and 1469592 for lands buildings and equipment a total of 26610872 and 1425330 remained on hand increasing the 2216013 cash balance held at the beginning of the fiscal year to 3641343 on June 30 1947 The first lien on this remaining cash balance is for liquidation of outstanding accounts payable 2993044 is reserved for designated purposes and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for the past three years are compared in the state ment following 753 UNIVERSITY SYSTEM OF GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 3615631 204708 3329 1196296 4415629 678425 332765 1477670 1004936 Administration and General 1662169 983038 841146 Plant 1687748 2755192 Library 296391 246003 Agricultural Economics 247500 Agricultural Engineering 658623 644464 Agronomy 1895502 1303057 Animal Husbandry 5443964 4935056 Animal Pathology 1056049 892685 Agriculture 526381 Dairy 1453927 1092215 Entomology 301469 145830 Farm 718178 597096 Forage Crops Pastures 804823 751221 427145 Grass Breeding 315022 270702 2571 24 Grass Lawn Golf Special 30087 Horticulture 2871314 2403883 Nematology 55L95 gl3 03 Range Grazing 856794 475633 575105 Seed Certification 2 03530 Shade Tobacco 2608327 3618245 Soils 708058 Tobacco 449128 Tobacco Pathology 286101 250500 2l28l2 Vegetable Plant Diseases 5000 LivestockRestricted Funds 240 00 Apiculture 793455 1897321 81303 89246 2160930 125292 419557 285802 Total Experiment Payments 25141280 22808427 196 760 20 Outlay Plant 1094402 Animal Pathology 254580 Forage Crops Pastures 120610 Total Cost Payments 26610872 22808427 19676020754 UNIVERSITY SYSTEM OF GEORGIA COASTAL PLAIN EXPERIMENT STATION TIFTON YEAR ENDED JUNE 30th BY OBJECT 1947 1946 Personal Services 14679137 11699124 Travel Expense 348236 301039 Supplies Materials 6223165 5441296 Communication Services 187839 152297 Heat Light Power Water 338507 298209 Printing Publicity 455125 133684 Repairs 603652 479869 Rents 105117 146200 Insurance and Bonding 181905 43982 Equipment 1967250 2028780 Miscellaneous 51347 45555 Total Expense Payments 25141280 20770035 Outlay Lands Buildings 1333458 1495141 Wells Equipment 136134 543251 Total Cost Payments 26610872 22808427 Number of Employees June 30th 49 43 1945 9212136 170374 5324681 163456 268135 116949 1025738 153972 30758 2247779 39691 18753669 412419 263200 246732 19676020 25 GENERAL The Coastal Plain Experiment Station serves the southern part of the State in experimental work on plants suitable for farms in the section development of new projects for use of farm and range land in analysis of soils in study of plant diseases and in working for elimination and control of disease as well as work on breeding cattle and grazing facilities working in conjunction with the U S Depart ment of Agriculture in these activities The Director and Treasurer of the Station is bonded in the amount of 750000 the Assistant Treasurer for 500000 and Plant Super intendent for 200000 Books and records were found in excellent condition all known receipts for the period under review were properly accounted for and expenditures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the Station for the cooperation and assistance given the State Auditors office during this examination and throughout the year755 UNIVERSITY SYSTEM GEORGIA STATE WOMANS COLLEGE VALDOSTA756 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA RECEIPTS 1947 1946 INCOME FROM STATE REVENUE ALLOTMENTS Transfers Other Spending Units 15589015 Revenues Retained Earnings Educational Services 15040851 Total income receipts 11678777 11158654 30629866 22837431 NONINCOME Public Trust Funds Gifts for Principal Income Investments Private Trust Accounts 182615 130257 10638 16832 158500 173600 6541471 5520197 CASH BALANCES JULY 1st Budget Funds Public Trust Funds Private Trust Funds Total 2193373 267082 686772 274693 766382 40670317 29719392757 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA PAYMENTS 1947 EXPENSE Personal Service Travel 17608998 95211 Supplies Materials 53 gig g2 Communication 1 725 98 Heat Light Power Water 457669 Publications O27 og Repairs 2426709 Rents 129402 Insurance 295661 Equipment 1344167 849461 Miscellaneous Total expense payments 28864294 OUTLAYS Lands Improvements Contracts Equipment 734000 NONCOST Public Trust Funds Investments Expense Private Trust Accounts 164900 129258 6654947 CASH BALANCES JUNE 30th Budget Funds 3224945 Public Trust Funds 3 24g 77 Private Trust Funds 573296 1946 14199927 111121 3797061 193948 444941 124929 300561 111009 27025 394698 821408 20526628 117430 317600 10700 5599807 2193373 267082 686772 Totals 40670317 29719392758 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA CURRENT BALANCE SHEET JUNE 30 1947 ASSETS Education General Boarding Laundry Cash and in Bank U S Bonds Student Loans Due from U S Veterans Administration Inventories Food 3205895 917023 934750 504050 66500 226879 4711195 1143902 LIABILITIES RESERVES SURPLUS LIABILITIES Purchase Orders 55902 328602 RESERVES For Building Repairs Unearned Income Public Trust Funds Private Trust Accounts SURPLUS 2303648 1763477 573296 14872 169300 646000 4711195 1143902759 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA SUMMARY FINANCIAL CONDITION EDUCATIONAL AND GENERAL FUND The Georgia State Womans College at Valdosta ended the fiscal year on June 30 1947 with a surplus of 14872 in its Educational and General Fund after providing the necessary reserve of 55902 to cover outstanding accounts payable and unliquidated purchase orders and reserving 2303648 for building repairs to be made AUXILIARY ENTERPRISES Surplus available for the operation of the Auxiliary Enterprises at the College of June 30 1947 was 646000 after providing the necessary reserve of 328602 for outstanding accounts payable and reserving 169300 for unearned income REVENUE COLLECTIONS Beginning with the previous fiscal year ended June 30 1946 all earnings from fees rents and other sources for educational and gen eral purposes have been transmitted to the Central Office of the Regents of the University System in Atlanta with allotments being provided by the Regents to the branches for the operating costs of the respective units Revenue collections by the College in the period under review were 3654860 from fees and tuition and 104750 from other sources a total of 3759610 all of which was transmitted to the Board of Regents within the fiscal year ended June 30 1947 OPERATING ACCOUNTSEDUCATIONAL AND GENERAL AVAILABLE INCOME Income with which to meet the years educational and general oper ating expenses amounted to 18388625 and was provided by allot ment made to the College by the Regents of the University System OPERATING COST From the 18388625 available income 18184043 was expended for the educational and general expense of the College and 204582 remained on hand increasing the 2103340 cash balance held at the beginning of the fiscal year to 2307922 on June 30 1947760 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA Of this 2307922 cash balance on hand 55902 is to be used for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals OPERATING ACCOUNTS AVAILABLE INCOME AUXILIARY ENTERPRISES In the period under review the College collected a total of 122 51241 income for the operation of its auxiliary enterprises of which 2694498 was from dormitory rents 7880216 from dining halls 726527 from the laundry and 950000 allotment provided by the Board of Regents OPERATING COSTS From the 12251241 available income 10680251 was expended for the current operating expense of dormitories dining halls and laundry and 734000 was expended for new buildings a total of 11414251 and 836990 remained on hand increasing the 80033 cash balance held at the beginning of the fiscal year to 917023 on June 30 1947 the first lien on which is for liquidation of outstanding accounts payable and the remainder will be available for expenditure in the next fiscal period subject to budget approvals COMPARISON OF OPERATING COSTS Expenditures for all activities at the College for the past three years are compared in the statement following761 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA YEAR ENDED JUNE 30th BY ACTIVITY 1947 1946 1945 EDUCATIONAL AND GENERAL Administration 2952417 2492066 2330132 Plant 3672132 1405467 1418740 Library 971197 927712 1000259 Instruction 10588297 7928617 7171627 Student Activities 297534 BY OBJECT EDUCATIONAL AND GENERAL Personal Services 14127648 Travel Expense 95211 Supplies and Materials 534519 Communication Services 113396 Heat Light Power Water 140813 Printing Publicity 102736 Repairs 1940223 Rents 129402 Insurance and Bonding 171866 Equipment 706303 Miscellaneous 121926 Total Expense Payments 18184043 Outlay Buildings Equipment Total Educational General 18184043 12753862 12218292 AUXILIARY ENTERPRISES Dormitories 5153657 3083022 2100598 Dining Halls 6260594 4807174 3644091 Total Auxiliary Enterprises 11414251 7890196 5744689 Total Expenditures All Activities 29598294 20644058 17962981 11163054 10331851 111121 91727 363662 369119 130858 96812 142103 111506 124929 71635 124237 178360 111009 112564 27025 22262 240440 17222 97994 153089 12636432 11556147 212938 117430 449207 Total Cost Payments 18184043 12753862 12218292762 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA YEAR ENDED JUNE 30th BY OBJECT 1947 1946 1945 AUXILIARY ENTERPRISES Personal Services 3481350 3036873 2263243 Supplies and Materials 4847163 3433399 2370437 Communication Services 59202 63090 63435 Heat Light Power Water 316856 302838 247849 Printing Publicity 350 Repairs 486486 176324 95902 Insurance and Bonding 123795 Equipment 637864 154258 42825 Miscellaneous 727535 723414 587801 Total Expense Payments 10680251 7890196 5671842 Outlay Buildings 734000 Equipment 72847 Total Cost Payments 11414251 7890196 5744689 Total Expenditures All Activities 29598294 20644058 17962981 Number of Employees at June 30th 43 43 37 Average enrollment for year ended June 30th 319 263 271 Annual Student Per Capita Cost Educational and General 57003 48494 45086 Auxiliary Enterprises 35781 30000 21198 Total 92784 78494 66284 PUBLIC TRUST FUNDS Student Loan Funds held by the College on June 30 1947 amounted to 1763477 of which 324677 was in cash 504050 in student notes and 934750 invested in U S Bonds PRIVATE TRUST FUNDS Private Trust or Agency Accounts consisted of student deposits and various student organization funds and at the end of the period on June 30 1948 amounted to 573296 i 763 UNIVERSITY SYSTEM OF GEORGIA GEORGIA STATE WOMANS COLLEGE VALDOSTA GENERAL The Treasurer of the College is bonded in the amount of 750000 and the bookkeeper for 200000 Books and records were found in good condition all known receipts for the period under review were properly accounted for and expendi tures were within the limits of budget approvals and supported by proper voucher Appreciation is expressed to the officials and staff of the College for the cooperation and assistance given the State Auditors office during this examination and throughout the year fUoo Date Due 1 4 SEP 10 194FT zz T 1 P L UNIVERSITY OF GEORGIA LIBRARIES 3 ElDfl 0S3S7 267M