POLICIES of the State Board of Education September 1, 1962 State Department of Education Claude Purcell, State Superintendent of Schools Atlanta 3, Georgia -1- INTRODUCTION The State Department of Education provides educational services in accordance with state and federal laws, and policies adopted by the State Board of Education. Staff members of the department have recognized'need for brief statements of ~uch laws and State Board policies as will authorize or I'estrict the programs or activities that are being considered. The administrators and board members of local systems need to have those laws and policies readily available as they plan for and make decisions concerning the operation of schools and their respective school systems. There are seven divisions of the State Department of Education: (1) Administration; (2) Instruction; (3) Instructional Materials; (4) Vocational Education; (5) Vocational Rehabilitation; (6) . Field Services, and (7) Negro Education. Of these, Field Services and Negro Education are service units which serve all divisions and services of the Department. In addition, the Internal Services of the Department are administered by the Assistant State Superintendent of Schools for InternalServices. Fiscal services are administered by the Assistant State Superintendent of Schools for Fiscal Affairs who is also Budget Officer for the State Board of Education. ADMINISTRATION AND FINANCE The Constitution of the State of Georgia states that there shall be a State Board of Education which shall have such duties and powers as provided by law and by the State Constitution, together with such further powers and duties ss may be provided by law. The Constitution and laws give the State Board of Education some discreUon in the setting upof procedures in the administration of the public school. The State Board of Education may adopt policies by which duties and responsibilities are executed. Over a period of years the State Board of Education has adopted policies by which the public schools may be operated within the framework of the Constitution and laws. The staff of the State Department of Education has compiled these policies for use of the various school systems and the State Department of Education. There are six services operated under this division: (1) Minimum Foundation Program of Education; (2) Transportation; (3) Visiting Teacher Service; (4) School Plant; (5) Statistical Services; (6) I.B.M. PUPIL-TEACHER RATIOS;. MINIMUH FOUNDATION PROGRAM LAW Code Sec. 32-607 Provides: Teacher-pupil ratios shall be determined separately for whites and negroes, and shall, subject to such variations as in the discretion of the State Board of Education may be necessary, be in accordance with the following scale: DENSI'IY SCALE FOR DETERMINING TEACHER-PUP IL RATIOS BY DENSI'IY PER SQUARE MILE IN AVERAGE DAILY ATIENDANCE FOR WHITES AND NEGROES (Adopted March 14, 1955) Density Per Square Mile Class I Above 12 Class II 9.50 - 12.00 , Class III 7.00 - 9.50 Class IV 4.50 - 7.00 Class V 2.00 - 4.50 Class VI Below 2 teacher-Pupil Ratios $.lementary ,High School 30 25 29 24 28 23 27 22 26 21 25 20 SALARY rnR PRINCIPALS, CURRICULUM DIRECTORS, VISITING ,TEACHERS, JEANES SUPERVISORS AND COUN'IY I.. lBRAR IANS 1. For each month that a visiting teacher, county librarian, or curriculum director works, funds will be prOVided with which to pay the state salary schedule according to the type of leadership certificate held as provided for by law. For 1961-62 the salary ranges from $3,950 to $4,650 for VT-4 and SU-4 Certificates and from $4,540 to $5,340 for VT-5 and SU-5 Certificates. 2. For each month a principal works, funds will be provided with which to pay the state salary schedule according to the type of leadership certificate held and according to the size of the school. 3. All principals, visiting teachers, and curriculum directors will be employed for a minimum of ten months. Employment beyond ten months will be subject to regulations of the State Board of Education governing the EXTENDED SCHOOL PROGRAM. State salaries of leadership personnel are set annually by the State Board of Education. 4. The number of teachers in a school as it applies to the amount of A-2 thepl'incipal's salary submitted to the State Department of Educatio each year. All salaries as listed above are to be regarded as maximum to be calculated under the Minimum Foundation Program needs. Each system shall determine the amount of salary for each service, not to exceed the maximum, provided any system may supplement any personnel in excess of , this schedule, from local funds. REIMBURSEMENT FoR TRAVEL AT THE LOCAL LEVEL (March 21 and April 18, 1951) I. Employing boards of education will be reimbursed for travel expense of curriculum directors, visiting teachers, county librarians, and vocational teachers of homemaking, trades and industries, distributive education and agriculture, whose programs meet standards set forth for the vocational program by the State Board of Education. Reimbursement for travel shall be at the approved state rate per mile and shall not exceed $500 per ten months or $600 per twelve months and shall not be more than $150 per quarter. II. Policies applying to reimbursement for travel: 1. Reimbursement for travel will be at the rate that~plies to State employees (8)per mile for travel by car, or actual railroad or bus fare). 2. Weekly reports showing number of miles traveled each day will be made to the system superintendent on the same mileage report form used by State employees. Consolidation of weekly mileage will be submitted each month. 3. Expenditures for room and meals within the area of service are not reimbursable. A-3 .4. Permission for travel outside of the area of servicemust be secured in advance from the system superintendent for travel expenses to be reimbursable. 5. Expenditures for travel are reimbursable only in cases where travel is necessary to the services for which the person is employed. CURRENT EXPENSE It shall be the policy of the State Board of Education to regard Current Expenses as all other expenditures, except teachers' salaries, transportation, capital outlay, and debt service, that directly contribute to instructional services. (March 21, 1951) The Foundation Law requires that not less than $300 per State allotted teacher be provided for current expenses. STATE ALLOTTED TEACHERS (March 21, 1951) The State Board of Education will allot teachers in accord with the following regulations with each City and County Board of Education determining how teachers are used in the local systems without any further contract between the State Board of Education and the local Board. The program of educational services in the local systems shall be determined locally within the framework of existing state laws and regulations of the State Board of Education. The City or County Boards of Education shall adopt programs which meet local needs of pupils and communities, with all people concerned with the program having an A-4 opportunity to share in the planning and development. 1. Teachers shall be al~otted by elementary grades one through seven, and .high school grades eight through twelve . \fuite and negro races wi~lhave separate allotments. Teachers must be used locally on the level for which they are allotted. II. The following policies shall apply provided it is clearly understood that each county in the state is entitled to one white school and one negro school: 1. Elementary teachers must have an ADA of not less than IS. High School teachers must have not less than 10 students per class, provided for one year only classes which are already in progress may be completed. 2. Principals of less than S-teachers schools must teach full time. 3. Principals of S to 10-teacher schools must teach not less than one-half time. 4. Principals of 10 to lS-teachers schools must teach not less than one-fourth time. 5. No state allotted teacher may teach students who have been charged a fee. (The Attorney General has ruled that fees in the public schools are illegal; therefore no state allotted teacher may teach students who have been charged a fee.) 6. State allotted teachers may teach only in schools under the jurisdiction of local City and County Boards of Education. Ill. State allotted teachers may be used for counseling and to provide special classes for exceptional children such as mentally retarded, A-5 cerebral pald_d, and others. These serviceswUl flot 'be subject to policie. a. outlined in Item ri. IV. Teacherl will be allotted where there are usa~le classrooms. V. When double leldonl are dammed necessary, a system must show in writinl the necellity for half .e.sionl a~d definite and, workable plan toward elimination of the neceslity, for such half lessions. Permildon will be Iranted for Itate allotted teachers to teach in half lellionl for one year only.' The school day for half .ellions must be not less than four and one-half hours - (exclusive of all recell and lunch periods) for grades one through three. THE SCHOOL DAY roR CH ILDREN The minimum school day for children shall consist of flve and one-half houri exclusive of recesl and lunch periods, provided that the minimum day for gradel one through four inclusive may be determined by each county and independent Ichool Iystem. THE SCHOOL DAY roR TEACHERS It is the policy of the State Board of Education to regard the minimum work day of the teacher as eight hours and the work, week as forty hours. This much time should be devoted to the duties for which the base salary is paid -- teaching and preparation for teachers, extra-class responsibilities, conferences with students and parents, staff meeting~, planning conference. and related school activities in the community. A-6 "lONAL PAY FOR ADD lTI0NAL \-10RK In view of the fact that funds are available to pay for work beyond the school day in certain vocational programs under the Smith-Hughes, GeorgeBarden Acts, the State Board of Education authorizes the development,of out-of-school youth, adult programs, and project supervision not to exceed two hours per day, or ten hours per week, for which payment may be made at the same hourly rate as the regular school day. Such extra work must be based upon a well-defined program developed cooperatively by the local administrator and the State Department of Education and conforming to policies approved by the State Board of Education for conduct of these classes~ LENGTH OF SCHOOL DAY AND SCHOOL TERM On March 19, 1958, the State Board of Education stated its policies on this' subject essentially. as follows: There shall be 190 days for teachers, 180 actual teaching days in the classroom, and five pre-planning and po.st-planning days each. Four .- of the ten days may be used during the term for in-service training, but I there must be a minimum of three days in both the pre-planning and postplanning time~Time lost ~or holidays cannot be made up on Saturdays. Emergencies, such as cold weather, will be dealt with as they arise. Holidays ~uring,the term are limited to six, exclusive of Christmas holidays. The policy of allo~ing a holiday for students to attend a fair and .be counted as present at school was rescinded. The school day shall be eight hours for teachers, with five and one-half spent in classroom teaching. The minimum school day for A-7 students is five'and one-half hours, exclusive of lunch and recess periods .(Local boards may arrange a shorter- school day for children in grades one through four). ATTENDANCE RECORD OF CHILpREN ABSENT FROM SCHOOL FOR EXTENDED TR IPS WHEREAS, Code Section 32-603, Georgia School Laws provides as follows: " the public schools of this State, including the public high schools, shall be operated for a period of not less than nine months during each school year. Twenty school days shall constitute a school month. II And, WHEREAS, the law requires a minimum of 180 full school days for every elementary and secondary school pupil who can profit from full time classroom instruction, and WHEREAS, extended trips by large groups of school children, such as senior trips, tend to become sight-seeing trips rather than instructional experiences, and WHEREAS, it is the opinion of this Board that, when local boards of education are convinced that these trips should be maintained, they should be scheduled as an extension of the school term after gra.duation. THEREFORE, it is the policy of the State Board of Education not to count children who are absent. from school on such extended trips as present in maintaining attendance records. BAND TEACHERS (Adopted 10/15/58) Teachers who instruct groups of ten or more children in band, orchestral A-a or choral music may be assigned from the quota of State~allotted teachers set up for a school system. This change in policy is intended merely to grant permission to system boards of education to include such teachers in the list of State-allotted teachers. No increase in State-allotted teachers or additional outlay of funds will be involved. SELLING BY SCHOOL CHILDREN On November 16, 1959 the State Board of Education passed a resolution prohibiting school children from selling any article or subscription in or through any public school in Georgia. The resolution provided that any principal or superintendent who violates this policy shall forfeit all state supplement to his salary. This policy was amended March 22, 1960, to allow selling or securing of subscriptions by students if the particular activity in which they eng~ge has been approved by the local Board of Education and recorded in the minutes. If such action is not taken by the local board, the prohibiting of sales and securing subscriptions continues, and the principal and superintendent are subject to loss of their salary supplement if this policy is violated. REsOLUTION RELATIVE TO USE OF ARCHITECTS AND SECURING STATE DEPARTMENT APPROVAL FOR NEW BUILDING (June 8, 1958) WHEREAS, the state laws and State Board of Education policies require that all plans for school buildings, additions and alterations to buildings be submitted to the State Department of Education for review and approval prior to advertising for bids, and A-9 WHEREAS, the Georgia laws require the employment of an architect to plan - all school buildings and additions to buildings, and WHEREAS, under the powers granted the State Board of Education to develop standards for buildings, the state funds granted to school systems may be withheld from a system that fails to comply with state law and State Board ,policy, and WHEREAS, it has come to the attention of the State Board of Education that s(~e school construction is being done without compliance with the state law and State Board policy, THEREFORE BE IT RESOLVED that all superintendents be advised to comply with the law and State Board policy in submitting plans to the State Department of Education for review and approval prior to the advertising of bids and also in the employment of registered architects for the planning of school facilities. BE IT FURTHER RESOLVED, that when and if additional capital outlay funds should become available, and if the plan of allotment of such funds should provide for reimbursement for funds spent at the local level, reimbursement funds can only be allotted for buildings for which plans have been approved in compliance with Georgia law, and policies of the State Board of Education. Other policies concerning use of capital outlay funds and construction of buildings are listed in A Guide for Planning and Construction of School Facilities in Georgia, revised in February, 1961, copies of which have been sent to system superintendents by the Office of School Building Services. A-IO SCHOOLTEACHERS--SICK LEAVE Code Sec. 32-1304: Section 1. Each person employed as a teacher in any public school of this State shall be entitled to sick leave with full pay computed on the basis of one arid one-fourth working days for each completed school month , of service, such leave to be cumulative over each school year, but not cumulative from one school year to the next. A teacher may utilize sick leave upon the approval of the principal of the school in which such teacher is employed for absence due to illness or injury or necessitated by exposure to contagious disease in which the health of others would be endangered by his attendance on duty, or to illness or death in the teacher's immediate family. Teachers shall be charged with sick leave for absence only on days upon which they would otherwise work, and no charge against sick leave shall be made for absence on Sundays, holidays, or other non-work days. Section 2. No teacher utilizing sick leave under the provisions of this Act shall be required to pay the cost of employing a substitute teacher to serve in his absence on such sick leave. Section 3. All laws and parts of laws in conflict with this Act are hereby repealed. ADMINISTRATIVE POLICIES WITH REFERENCE TO SICK LEAVE FUNDS 1. State funds shall be distributed to the school systems of Georgia on the basis of the number of State allotted teachers for the current year. 2. The annual allotment of Sick Leave funds for each system shall be divided into ten equal payments, payable monthly. A-II 3. The administration of State Sick Leave funds shall be the responsibility of the system boards of education within the limits of the provisions of the law. (Section 32-1304 t Georgia School Laws). 4. Each system board of education shall set up a separate account for State Sick Leave funds. 5. Balances in State Sick Leave accounts may be cumulative from year to year t but they must be used for the purpose authorized by the State Board of F,ducation. 6. In order to be qualified to receive State Sick Leave funds t each system board of education shall draw up regulations governing the administration of the sick leave program and these regulations shall be submitted to the State Department of Education for approval. No sick leave funds shall be payable to a school system until such a program has been approved. 7. The term "immediate family" included in the Sick Leave Law shall be interpreted to mean the father t mother t brother or sister of the teacher concerned t or a relative liVing in the home of the teacher. B. As provided by the Sick Leave Law t each teacher II shall be entitled to sick leave with full pay computed on the basis of one and one-fourth working days for each month of service during the school year. 1I This means that each teacher is entitled to eleven and one-fourth days of sick leave t if it is needed t during a school year. No teacher shall be required to pay the cost of employing a substitute teacher to serve in his absence on such days of sic\'< leave. LOTTER IES AND POPULAR ITY CONTESTS (Adopted July llt 1955) ... II no public school in Georgia (shall) be allowed to use games A-12 of chance, raffles, and lotteries to raise money for the school, nor be allowed to conduct contests of popularity based upon the raising of money. II OATIl OF TEACHERS On August 15, 1955, the State Board of Education passed a resolution requiring teachers to take an annual oath to uphold, support, and defend the Constitution and laws of Georgia and the United States, and to refrain from subscribing to or teaching any theory of government or of social relations which is inconsistent with the fundamental principals of patriotism and high ideals of Americanism. This resolution was passed to insure compliance with Code Sec. 32-1022. ATTENDANCE RECORDS (Adopted Aug. 26, 1937) 1. The register must be kept daily in ink. 2. The register is the property of the State Board of Education and is subject to inspection at any time by both state and local school authorities. It must be kept accessible at all times. 3. Monthly and yearly attendance records must be true and accurate in order that the teacher be eligible to receive salary check. 4. Monthly attendance reports made to the superintendent must be based upon and tally with this record. This register shall be filed at the close of the school term with the principal of the local school. Its surrender may be required at any time by the State Board of Education. A-I3 5. Pupils are not to be counted precent unless in attendance more than half the school day. 6. It is recommended that children under six years of age be permitted to enter school providrecl they a,,:~~ to become six within 90 days of the beginning of the fall term. A later policy provides that twenty teaching days constitutes a school month and 180 actual teaching days constItutes a school year for children. BREAKING OF COrr!.'RACTS BY TEACHERS On February 15, 1954, the State Board of Education passed a motion providing for suspension fo~ one year of the license of any teacher who violates a contract or agreement with a school system. No school may employ such a teacher 04 receive state funds for the payment of the salary of a teacher guilty of b:ce.iiking a contract. ASSESSMENrS FOR WORKBOOKS AND SUPPLIES On March 14, 1955, the Board adopted a policy, ammended April 11 and November 14, 1955, which prohibits schools from making assessments against pupils or their parents for the purchase of workbooks, books, or consumable supplies. Distribution of consumable ~urplies by schools is not considered an assessment if the child or hi~ parent have the option of obtaining them elsewhere. A-14 VISITING TEACHER SERVICE - as provided for in the Compulsory School Attendance Law Herein are set forth the provisions of the Law first, and following each provision, the policy relating to the work of the Visiting Teacher in carrying out each provision of this Law. I. 32-2104. "Duty to send school children between seven and sixteen years old." "Every parent, guardian, or other person residing within the State of Georgia having control or charge of any child or children between their seventh and sixteenth birthdays, shall enroll and send such child or children to a public or private school under such penalty for non-compliance herewith as is hereinafter provided." (Acts 1945, p.343.) POLICY: (a) The visiting teachers shall acquaint themselves systematically with records of repeated or habitual absence or failure to enroll by children between the ages of seven and sixteen. (b) The visiting teacher shall work to help parents understand and accept the nature and intent of the compulsory school law. (c) The Visiting teacher shall promote positive relationships between the home and the school for the best interest and welfare of the child. (d) The visiting teacher shall recognize with parents their right to control their children, and attempt to enable parents to accept corresponding responsibility for school attendance. (e) The visiting teacher shall work to help parents accept society's right to expect and require that every child have the opportunity to prepare himself as an adult to be a self-supporting, contributing member of society. A-IS II. 32-2105. Minimum Annual Attendance. "The Minimum Session of annual school attendance required under this Chapter shall be 175 school days, or for the full session or sessions of the school which the child is eligible to attend. Such attendance shall not be required where the child has completed all high school grades." (Acts 1945, pp. 343, 344.) Note: The full school term is now 180 days, instead of 175. The child, unless adequately excused, i~ required to attend 180 days. POLICY: (a) The visiting teacher shall study carefully the causes of absences and work with the individual child, school personnel, parents and community to secure satisfactory school attendance of each child included in the ages set forth in this law. (b) When necessary to enforce the provisions of this act, the visiting teacher shall file proceedings in court and furnish evidence for conviction of parents for non-compliance of the law. (c) It is the further duty of the Visiting teacher to work so as to enable other children ages 6-7 and 16-18 who should enroll, attend or remain in school when they can best profit from such service and attendance. III. 32-2106. Exemptions. liThe following classes of children between their seventh and sixteenth birthdays shall be exempted from the provisions of this Chapter, the county and independent school system boards of education to be sale judge in all such cases: (a) children mentally or physically incapacitated to perform school duties; (b) children excused from attendance in school by county and/or independent school system boards of education in accordance with the general policies and regulations promulgated by the State Board of Education. The State Board of Education in promulgating its general policies and regulations shall take into consideration sickness, seasonable labor, and emergencies which may arise in any school cODIDunity." (Acts 1945, pp. 343, 344.) POLICY: (a) Provisions adopted by the State Board of Education A-16 tor .children to be temporarily excused from school attendance are as follows: (1) Children who are personally ill and whose attendance in school would endanger their health, or the health- of others, may be. temporarily excused f~om attendance. (2) Children in whose immediate family there is a serious illness or death, which would reasonably necessitate absence of school children from school, may be temporarily excused from attendance. Each county and independent school system board of education is authorized to adopt and promulgate such local regulations as it may deem wise or proper in regard to the requirement of a certificate of a practicing physician or registered nurse in substantiation of the absence of children from school due to illness. (3) Children may be excused from attendance in school for special and recognized religious holidays regularly observed by persons of their faith. (4) Children will be excused from attendance in school when prevented from such attendance due to conditions rendering school attendance impossible or hazardous to the life and safety of the child. (5) Married children shall not be forced to attend school; however, marriage alone is not sufficient reason to bar them from attendance. (6) System Boards of Education may suspend students from school for IIconducting th~mselves in a manner calculated to produce disorder or committing immoral acts." (7) County and'independent school system boards of education are requested to study carefully the economic problems of the people within the school district and to arrange the school term so that the strict enforcement of the compulsory school attendance law will work the least possible hard- ship on the several families. To this end, each county and independent school system board of education is authorized to divide the school term of the entire school system or of any school in the system. . A-I7 (8)' Children receiving private tutorage at home may be excused from attendance at school where a comparable program of instruction is provided under the direction of a certified teacher. (b) A child's name shall be kept on the classroom teacher's register and the proper record kept so long as the child: (1) remains in the attendance area designated to the school. (2) is physically and mentally able to attend. (3) is within the ages designated for compulsory attendance. (c) It is the duty of the visiting teacher to assist the local school and board of education in determining which children should be temporarily excused as well as withdrawn from the roll. IV. 32-2108. Visiting Teacher and Attendance Officers. II whose duty it shall be to act as attendance officer to enforce the compulsory school attendance laws of the State and to discharge such 0 ther duties as are usually performed by, or delegated to, visiting teachers. ." (Acts 1945, pp. 343, 344.) POLICY AND REGULATION AS TO ENFORCING LAW, ETC. (a) The visiting teacher shall help parents and children to understand the nature and intent of the compulsory school attendance law. Cb) She shall work at all times to promote a positive relationship between the home and the school for the welfare of children. (c) She shall recognize with parents their right to control their children and attempt to enable them to accept their corresponding responsibility for their school attendance. (d) Further, when necessary in order to enforce the Provisions of the compulsory school attendance law, file proceedings in court and furnish evidence for conviction of .parents for non-compliance. ' POLICIES PERTAINING TO "DISCHARGE OF SUCH OTHER DUTIES AS ARE PERFORMED BY, OR DELEGATED TO VIS ITING TEACHERS. It A.. 18 (a) The visiting teacher shall serve as a liason for the child, school, home and community with its agencies. (b) The visiting teacher acquires valuable information from the individual children with whom she counsels as to their unmet needs in the existing curriculum. The visiting teacher should give this understanding to those whose major responsibility is curriculum planning. (c) The visiting teacher shall help the child to accept limitations and better understand himself, as well as his parents and school as they relate to his problems. (d) The opinions obtained while working with parents as to school policies and curriculum should be passed to appropriate persons. (e) The Visiting teacher should participate in school and community studies relating to: (1) underlying causes of non-attendance. (2) methods and importance of pupil accounting. (3) general pupil welfare, etc. R it. CHARTER. GRAHTIMG-THE IlIGHT-m"CONFiR"DEGkEES "iNi)"IiSi'JE DIPLOMAS -"-'C:Approved by thes"tate Board-of F..ducation} (September 5, 1946) The laws of Georgi~ make it the responsibility of the State Board of Educaticn to: 1. "prescribe, by regulation, standard requirements for universities, colleges, and normal or professional schools conferr1.ng degrees or issuing d:lplO1na$~i in Georgia, and to 2. certify to the courts that these standards have been met before a charter granting the right to confer degrees or diplomas may be legally issued. (Georgia Laws 1937, pages 864-868; Georgia Code Ann. 1943, Port. Section 32-4l5) , In carrying out the provision of this law, it will be the policy of the State Board of Education to collaborate with the state organization of the profession directly concerned, 1" e~ ~ in determining what the standards shall be and in judging when these standards have been met. As the law applies to colleges and junior colleges, the State Board of Education through its representative in the State Department of Education. will rely upon the advice of the officers and the proper committees of the Georgia Association of Colleges. As it applies to law schools, the Board of Education will be guided by the recommendations of a committee authorized by the State Bar Association. So in the case of other applicants 4pplyf.ng for a charter gr.anting the right to confer degrees or diplomas in special fields. Under existing laws, the State Board of Education has no authority to "accredit" the program of a college or a professional school in the usual meaning of the t~rm and it will not publish a list of so-called "accredited" colleges. On the other hand, the BOArd will find it necessary in the certification of teachars to apply standards of its own to institutions whose transcripts are submitted as evidence of t~ai~in~. For this purpose the Board will: 1. List as lIapproved those institutions whose policies and standards meet the requirements of the 'BofJ,rd 3Xid wi 11 2. specify the types of traning for ~hieh each institution has prOVided an acceptable program. PulJCIES Of t";EORCIA 5iATie T~:.A.CHER SCHOLARSHIP PROGRAM Jigh :':.:'1')<.1 s"ni"ra in upper 20% flf df.'lu cr.<"J1n ,,,f GeQl9iCl lmd living in thot Sto'll!l whi!~ receiving funds '>:"9Il H...",ifh (m ~lP'l1!ml~nt f( ,t:t~ch in r.! public elementary, secondary school or college (Sfttt4!l) <:lfiPi fficials. (Coll~@ stud(;;~ts must have a high (i\fl'i~a9<&j ,>h",'jcin~ ,I, tlrtendhil G"orgiu cOl!egfl$ Ii, fillJllt he Q!me~ter~ Such t:tudentl wlil continuo to receive scholarship funds during the quarter/semetster (tf their first probation. (4) A stl.i~l1. who holS pnwi~!Jsly beel'! in the program and has been dropped because of failure to achifive Q H~" aVt"tI'(jtll:t Gnd who Imer t;.Jchioevos an overall uB" average may be considered for reinstatement; but Ill) stl.dtmt wiH br:l eClIi~idftred fer reinstahment more than One time. (5) S(ho!arship recipients wha Foil to achieve a "B" average for two consecutive semesters will forfeit th<1i1ir f,cholarllhip immediately, (l1I'Id the aid which they have received shall immediately become due and p(ly(!bl~ l.'l' th<$ Stti~tr Board of Ed~'cation. StIJdenfs making a grade of uF" on any academic subi_d will be dropped withQU' woming. (6) A 3chok~r$hip teclpianf getting married before graduating from college will have hislher scholarship program l'$-i!lvaluat0d in terms of his/her new lIItatull. (7) it :shd I b"" ttJ'l ~ligible for a Georgia Professional Certificcrte upon graduation. (B} R".dp!al"lts cannl' trtmlSrer l'i'Ior~ tilt]" one time during their college coreeI' without permission from th~ Stat1'l Scho!anhip Sei~ction Committe". (Junior College transfers are not included in this) V. J.lI'Ioet~t ~f $t:!I""I;:li~Mp: (1) i'.{".t~e ; ~ 1110::1,'1(' ?lwm. lArry f",;;,:f'l ",!1:.:;;v'e ,,'::'dich~s will ~ reviewed by the Selection Committee and !mbmitf~d to t!'\{;; :"f'1"lfe BO':'lrd <;"f Fch~,,;;af!(,)!'!f,;)r tinal appruvl.'ll.) 1-23 ITF. 21 Revised 8/61 .s-'fA'jf'E iRTMENT O'ij?EttiGA'nON SwtC Office BI!.:Mmg Adail1ta 3, G-eor(ii!. G'9. ANT S ~ 1N A! D F' 0 R IN, SE ~ ~n C EST U D 'It 1962 WHO QUALIFIES For Silt-Year Sm~ Grants-in-aid 'HI hl! ~.,.nllh1t: to aU pwofesiI;iOltllill ll't'.~lI:0:11:_ n:so or lonser, camille 15 quarter hows (9 lliel1llll:ilrer h~...ftl) >;recit; l:lt fIX let dmie weeka' ..t'~7. fililfidlll fi~1i!I !l",*,tter hours credit. ThUl IDdC be paute Ilt"MY durinl a tePfJIf i1~r t\l(nD. CRITERIA FOR ELlGmILn'! In order to be eli.lble for a phMa-ald for .mra~ced iltudy. III per!tl}Q must hold a Tm4 Certificate in the field ill which he will atudy for the fifch...,eaf proSNm (escepc special aervice per.OMel jU3t startiD. the propm). or a T5 in tbe field in which he will study at che six-year level w muat be employed mll-tilDe (DOC .. I!ild"lIdm~,;)1;y ra local echool dirnrict GeorsUa (or the SUIte Departlllent of Eilue.tlOft) the year follO'lWin, each SllllUDef'lI 8tl.1d., muac teach the peacer ponlOil of hi. time the following year iu the field of study \Dust cake, priClll' co apptO't'Ilo1 of a pallt, the NllI.uou.l l'ellu::ner ESl&mm..don mdef die lIluspice. of the State Department of Education. both the C~ Iiad cbl!> Optioaral Ezalllliotitioa in the field in which die aNdy will be done (except llpedal lien-lee IIfu'sClUnel iUBt br.,iIuala PIOpalD lIIIly talee the Opti.Mifll EXlIlmlDation in the field of the four-year certific:.eioll.). allld make the followwg miD,lmam SCaR.! For a pnt at the fi""YellL~ le".I, combined lScore (CO'llDOD Mel OpUaaal) of 1100 with flot len than 525 on each; sm.,.., F~ ...IIIRt IU the levl<1l. *I eoi#lb~ 1i~C:iI1iI (C~lil arid Opt!.ou!) of 1225 wieh. iDmimWll of 550 em the COIDIDOD aDd a WDiImuft of 625 Oft the OptiMal EUI!IliPdoa. mat be recOIIUDeilded b;f hl.~ IlUpe~inteiident 11M pri~d)l4\l muac halre at wast two yearill of /lI..tiilif'lil;,;~off \:It1>lenml n~..l.ei!ice must be admitted, llecnrdk.. to the tr-egulatioalll of rA" iudl:UtiOlll, Wc\) tbe Graduate Divi2iolll of a college wi~h five- (or si:l:-) ye~r teacher edUA::litioo propm iu the be1d of ;'1:-1 These pnts are ROC aV1llilll.ole to PN:!l~llt f"'t:ill~~""';if ~)t ~h';ii ii(ii>'l~.fIIMP"\I "-'it gn:.litlll Ijucl'. liltil tile National. Science Foundation Grlt.flt or scholarshipa "ndell' the NadouJr:""tel>8~Ed.....".fOuoe Ace. PRIORITIES The State Board of F.due:adon bas eatablilllb'S;;;t"'l'ed IJy this office lUll we ~,roce.s llIpplicatioils. Applications received after March 15 ""iH t,,;;, f:,w,,,;i,'j~'i.d i.u tbt'l ord~r ift which ihey were rec'i2ived without rega~ for quota. or priorities. 1, 32",~'J~., AUotBil$mt of teacherafor ,lI.dbltl mid othen. Teat:hers fUiy b. ,a.uGlt,~Gd l:t;'1eal units t,o previ. progl'Ul of .auc05i.t!on :f(~l" .UltiB~ pl"e-school l'~I'.~t~ aM .~~~ttonal children at St.At. al!dh.'ll' lo~...l ltltpeQae vheosuch State D_par~p.t ef ~uc6t1.nfor conBUltAtiv~ ~~~wi~&., The '~it') Service. for kelltptioul Ch:Udrfini" \Stat(2t Depfj,l"tment of '~' cat1e~t proV1d~.: consultative ._nic to any public 8cheol .,8t_ t9 I ~t:, 18 condderM to be nomal ~r@vtb &00 dew;\;,le~fit ~ut they CaDDOt l"ee~f.vlit wud.mal M'nef:U: frce part1c1p&t!on 1~ a oo1'l'Ul .cheo1 prograa. jee~u~e of their d"!.tlon~ ~peei411yquAlified t . .eher suppl. .entary mater1.alll ~ (U.fferentiab~ metbods, and ethel' iIIervicllt6 are Deeded. of Tho State Board !duc.aU.on MS apPl'ov~ ,;,oU.ciea fo'f .et4bl1ah:l.ng ,I 1-25 by. the local .choo1 ay8t_. 1. The d.aig~tion of a profeional staff meaber to serve as coordinator of the progr_. 2. The .stab1i.hment of a local professional advisory committee which e.tab1ishes regulation. concerning the operations of the special .ervice in alignment with state standards and policies. 3. The identification of .ufficient number of children to meet the minimum require.ent. for that specific area of exceptionality. Mentally a.tarded (educable) Mentally lletarded (trainable) Cripple Children .Bospita1and HOilebound Speech Correction Visually ~.ired 12-15 6-12 8-12 8 75-100 4-10 4. Adequate phy.sica1 examination including visfon and hearing for each child con'-idered for a .pecial progr_. s. . Group intelligence te.t. adaini.tered to children con.idered for aentally retarded c1aes in groups of not more than four or five children. 6. The ..,loyaent of teacher. for special cla and/or units who .. . .et the State Certification requir..ents and/or approval of the Unit, Service. for Exceptional Children. 7. - The provision of adequate c1as.roOlB, resource room, and/or therapy .pace for the c1.s.es and/or, unit. in regular .chool buildings where the children lIlAy be with their pears. This is e.sentia1 for all types of ezceptiona1ity other than the trainable.entally retarded and for these a homelike 8ituation lIlAy be made available. 8. leport. of advi.ory committee .eetings, class enrollment and atten~ dance be sent periodically to the Unit, Services for Exceptional Chi1dre~, State Departaentof Education. 1-26 J. The provision of necessary transportation. 10. The provision for exceptional children to join any regular class activity in which they can participate. 11, The length of the school day for those in special classes (mentally retarded and crippled) is the saae number of hours as that of their peers in regular grades. 12. The provision of lntinerant andlor resource room service is for children with speech problems, children who are blind or partially sighted, and for children who are hospitalized or at home because of illness. The time spent with the child varies and is dependent upon bis educational needs andlor the recommendation of the teacher therapist, or doctor. The Unit, SerVices for Exceptional Children, State Department of E\d, ucation, will prOVide the follOWing services to local school aystems. 1. Consultative services concerning the initiation or continuation of educational programs for exceptional children whose policies have been approved by the State Board of Education. 2. Materials including standards and policies for each area of exceptionality which has been approved by the State Board of Educatian. 3. A psychological examiner to administer indiVidual psychological examinations to children who have been approved by the Unit, Services for Exceptional Children, as possible candidates for classes for mentally retarded. .s 4. Approval of classes or units which meet the State Department requirements stated in the policies. 5. Forms for reporting.on classes andlor units. 1-27 6. Consultative services to state approved projects in the area of the gifted. 7. Consultative servicepin "all areas of exceptionality, including the gifted, the emotionally disturbed, the deaf and the hard of hearing. The State Department of Education allots State-approved teachers of " exceptional children over and above the regular teacher allotment. 1-28 INFORMATioN CONCERNING THE DlVISION OF VOCATIONAL REHAB 1LITAT ION Vocational Rehabilitation is -the restoration of disabled persons to the maximum vocational, physical, social, and economic usefulness of which they are capable. The Georgia program was inaugurated on December 1, 1920, after the General Assembly passed a bUl accepting Federal funds made available under the first National Rehabilitation Act passed by Congress. Vocational rehabilitation was given its greatest impetus in 1943 by the enactment by Congress of Public Law 113, which made it possible, among other things, to provide physical restoration services to eligible clients. This Law a180 made it possible for services to be rendered to mentally handicapped individuals. In 1951, the Georgia General Assembly enacted a comprehensive Vocational Rehabilitation Law to replace the acceptance act under which the program had operated. In Georgia, vocational rehabilitation has been an integral part of the public education program. It is the policy of the State Board of Education to allocate state funds to the agency to match the Federal funds available to Georgia for vocational rehabilitation services. Public Law 565, passed in 1954, encourages expansion of rehabilitation facilities, authorizes training programs to meet the existing shortage of professionally qualified rehabilitation workers, and makes it possible for the states to bring better rehabilitation services to more disabled people. It also opened the way for nonprofit voluntary organizations to participate in the State-Federal program, making Federal financial aid available for the first time to such organizations for purposes R-I consistent with that prog~am. Under the 1954 amendments to' the Social Security Laws, the Division was designated by the U. S. Department of Health, Education, and Welfar~ as the State Agency to review records and pass upon applications of disabled workers for disability benefits. Federal funds are allocated to the states by the Office of Vocationa1 Rehabilitation from appropriations made by Congren. Under the presertt formula for the distribution of Federal funds for Vocational Rehabilitation services, Georgia is reimbursed for expenditures on a basis of about 7010 Federal and 30" State funds for the. regular program. For sOllle of the special projects, the Federal Government pays 75% of the cost and in the training of staff, 9010. The total cost of operating the OASI Disability Determination Unit is paid out of the Social Security Trust Funds. ELIGmILITY: Vocational Rehabilitation is available to all disabled persons sixteen years of age or older haVing a substantial employment handi- , cap, which can be corrected or reduced by authorized services of rehabUitation with reasonable anticipation of permanent employment. SERVICES: Vocational Rehabilitation offers to ~ligible persons, eight major services. 1. Medical, psychological and vocational diagnosiS to determine the extent of the applicant's disabiUty, and his mental and vocational limitations. 2. Counsel and gUidance to help the disabled person attain the right job objective. 3. Physical restoration, medical, surgical, psychiatric and hospital care, and work therapy, to correct or reduce the disability. 4. Artificial appliances-limbs, braces, hearing aids, and other devices, to increase work ability. R-Z .5. Training. in schools. colleges. on-the-job. by tutors or cprrp.spondence. in preparation for the right job. 6. Transportation and maintenance during treatment of training if needed. 7. Tools and equipment. if needed. to give the disabled person a fair start. 8. rlacement in a suitable job.and follow-up to make sure he is .safely and satisfactorily employed. FfCONOMIC NEED: Medical and psychological examinations to determine eligibility and tuition for training may be paid by the Division for all clients without regard to economic circumstances. Counseling and gUidance as well as placement are also services that may be rendered without regard to eCOnomic need. Economic need must be established for all clients rendered the following services: medical or surgical treatment. hospitalization. artifi cial appliances. tools or equipment. books and supplies. transportation and maintenance while in training. ADMINISTRATDON: There are five oper.tional units in the Division: (1) Services for the Sighted; (2) Services for the Blind; (3) Special Services for the Mentally Ill. Mentally Retarded. and Epileptics; (4) O~SI Disability Determination; and (5) Schools for the Handicapped--the Georgia School for the Deaf and the Georgia AcadeDly for the Blind. The Vending Stand Program for the Blind. with the cooperation of the Georgia Cooperative Services for the Blind. Inc a non-profit organization. operates a chain of stands in public buildings. institutions. and industries, to provide employment for those who cannot be absorbed in private enterprises. The Division has cooperative agreements with other agencies interested in the rehabilitation and employment of handicapped persons. ~ng th.. are: The Georgia State Employment Services of the Department of Labor; the State Health Depar~ment; the State Welfare Department; and the Veterans Admdnistration. R-3 In cooperation with the Health Department and hospitals, the Division , serves the mentally ill at intensive ~reatment ,centers at Milledgeville State Hospital, Eugene Talmadge Hospital, Grady Hospital, and The Medical Center at Columbus. With the cooperation of the State and Fulton County Welfare Departments, the Division provides specialized services to rehabilitate disabled parents of children receiving aid to dependent children grants in Fulton County. The'Division works with local communities in the establishment of workshops for mentally retarded boys and girls in public schools, for vocational evaluation and vocational training. It also is working with the State Health Department in developing a rehabilitation center at the Milledgeville State Hospital. Federal funds recently were made availablefor a planning project looking to the establishment of a multiple disability rehabilitation center at the 'Warm Springs Foundation, Warm Springs, Georgia. Vocational Rehabilitation services for the disabled is an investment in human welfare. We believe that when properly prepared and suitably placed, a person with , a physical or mental limitation can compete with the so-called able-bodied worker. It is the agency's policy to serve as many eligible applicants as funds and personnel will permit. SCHOOLS FOI HAND ICAPPED CHILDREN The State Board of Education, in 1952, placed the Georgia School for the Deaf at Cave Spring and the Georgia Academy for the Blind at t-'.a.con under the administrative authority of the State Dit' ector of Vocational Rehabilitation Services. One purpose of the administrative change was to bring about better coordination of the services of the schools with Vocational Rehabilitation. R-4 Both schools offer regular required academic courses from primary grades through high schooi, and vocational training is given in the high school departments of both schools. These schools are fully accredited. Children between the ages of 6 and 21 will be accepted if their handicaps i~eet eligibility requirements for the deaf or blind. They must be physically and mentally alert, and able to profit by instruction. The economic status of the family in NOT a factor in determining ellgli:dlity. The State provides room, food, teachers, books and supplies. Psrents or guardians are expected to prOVide clothes, transportation to and from the schools, medical service costs in cases of illness, and incidental expenses. Children live at the school during the regular terms but return home for vacation periods. The schools are operated on 180 day basis. Applicatiun blanks may be obtained by writing to the Superintendent. A school staff member usually visits the applicant's home for an interview with the child and parents prior to the beginning of the fall term. Those for whom applications are made after the beginning of the fall term should be brought to the school for an interview. THE G:tOlaGIA SCHOOL FOR THE DEAF At the Georgia School for the Deaf emphasis is placed upon speech and speech-reading. The use of the manual alphabet is discouraged in the lower grades ln an effort to get the child to acquire as much ability as possible in speech and speech-reading. The oral method of communication is used in the classrooms for teaching. Vocational courses include: printing, shoe repairing, cabinetmaking, cosmetology, brick masonry, typing, homemaking, and power sewing. The school has a well-rounded program of physical education and R-5 recreation. School teams compete in football and basketball with the , regular high schools in the area. There arc facilities for gymnastics, swimming, shuffleboard, .bowling and other games. Under a special grant of Federal Fupds, a project has been undertaken to expand v:Jcational rehabilitation services for the deaf. A specialist has been assigned to the school for 1/3 of his time to counsel with seniors and vocational students sixteen years of age or older, and he works 2/3 of his time in placing the deaf in employment. 'mE GFDRGIA ACADIMl FOR THE BLIND At the Georgia Academy for the Blind special emphasis is placed upon cultural courses: voice, choral singing, piano and pipe organ. Vocational training is offered in wood working, piano tuning and repairing, chair caning, typing, dictaphone operation, homemaking, sewing, crafts, and greenhouse and nursery occupations. The physical education program is adjusted to the needs of visually handicapped children. There are facilities for gymnastics, switm1ling, shuffleboard, bowling, and other games. The Greenhouse at the Academy is used for the training of advanced students and Vocational Rehabilitation clients in greenhouse and nursery work. The major facilities also are used during the S1IIIIDer months for adjustment training for adult clients of the Vocational Rehabilitation Division. R-6 DIVISION OF FIELD SERVICES The State Board of Education and the state Department of . . Education maintain contact with andprovide services to 'local school systems through the Division of Field Services. Staff members have responsibilities relating to all phases of the public school program. Five specific types of service are p~o vided: (1) General Supervision; (2) School Attendance Accounting; (3) Out-of-Schoo1 Testing; (4) School Lunch Services; (5) Accred- itation of Elementary and Secondary Schools. General Supervision is provided by the nine area representa- tives, each of whom resides in the area he serves to make the service convenient for the schools and systems. Attendance records of local schools are audited by two staff members known as Attendance Accountants. These men, in addition to checking the accuracy of attendance records, work with superintend- ents, principals, and visiting teachers to insure compliance with State Board and State Department regulations on attendance records and to promote use of adequate and accurate pupil accounting procedures in local schools and systems. Supervision of the School Lunch program is provided by a State SuperVisor of School Lunch Services and six Assistant Supervisors. These staff members assist local schools and systems in planning lunch programs and facilities, handle applications for participa- tion in the federal school lunch program, and arrange for distribution of federal school lunch and milk funds. They also visit local schools to promote improvement of lunch programs. ..... Although accreditation of schools is not a function of the State Department of Education, the :staff of the Division of Field Services assists with this service. The director of the Division serves as Executive Secretary of the Georgia Accrediting Commission and as Secretary-Treasurer of the State Conunittee on Secondary Schools of ~he Southern Association of Colleges and Schools. The State Board of Education has adopted policies for the use by out-of-school adults of the tests of general educational development. Georgia citizens twenty years of age Dr older, who make satisfactory scores on one of the security forms of the tests are entitled to receive the State High School Equivalency Certificate, which serves most of the practical purposes of a regular.high school diploma. There is no State appropriation for this service. A fee of five dollars is paid by each person tested to the director of the Center 'where the test is taken. There are eighteen testing centers in the state; these are located so as to make this service available in all sections of the state. OUT-OF-SCHOOL TESTING In the state of Georgia, applicants for a high school diploma or the State HighSchool Equivalency Certificate are classified in three groups: (1) veterans of World War n or the Korean Conflict; (2) military personnel who were engaged in service between June 25, 19;0 and January 31, 1955, and (3) non.military-all persons not included in Groups (1) and (2). Members of Groups (1) and (2) are permitted to use the results obtained on one of the Secure Forms of the General Educational Development Tests as a basis for making application to the State Department of Education for the State High School Equivalency Certificate, or to a high school for a regular diploma ,if four or more units of credit have been earned in residence .at the high school. Persons in Group (3) who are twenty years of age or older may - use the results obtained on Forms C, D, E, F, and G of' the General Educa- .' ---~ tional Development Tests as a basis for making application for the State High School Equivalency Certificate. A birth certificate is required'as evidence of haVing attained the age of twenty years or more. A standard score of 35 or above on each of the tests AND an average standard score of at least 45 on all five tests are required. Anyone making application for the State High School Equivalency Certificate must ge a bona fide citizen of Georgia or have attended school in Georgia long enough to have established a scholastic record. An applicant who has not attended school in this state must submit a statement from the board of registrars of the county where residence is maintained that he is a qualified voter of the state. Forms !, ., !-, !!, ~, !, and! are administered at military installations. Forms , Q, ~, !, and Q are administered at the following educational testing centers approved by the State Board of Education (the name of the person in charge of each center is listed): Americus, Georgia Southwestern College, Mr. ~oss E. Chambers Athens, University of Georgia, Guidance Center, 307 Old College . Building, Dr. R. T. Osborne. . Atlanta, Carver Vocational School, 1275 Capitol Avenue, S. W., Prof. Oliver G. Prince. Atlanta, Smith-Hughes Vocational School, l"lrs. Helen E. Cook. Augusta, 'Jt,+nior College of Augusta, Mr. L. E.Culbertson. BrunSWick, Glynn County Board of Education, 1~,Z:. J. M. Hodges. Carrollton, l..rest Georgia College, Miss Elizabeth Parker. Clarkesville, MNor.r th w~ W.Ge9rg1:~ .Trade Hobbs and Voeational School, Columbus, Muscoge~ CountY. ~choo~ ..District, Mr. James Bedingfield. Griffin, Griffin High School, Mr~' D~' B. Christie. ' . " Macon, ~allard-Hu~on Senior Hig~.School, Prof. Horace L. Hawes. Macon, Dudley M. Hughes Vocational School, 1062 Forsyth Street, Miss. Geraldine Wheeler. Moultrie, Moultrie High Schooi, Mr. I. R. Aultman.' Mount Vernon, Brewton-Parker Junior College, Mr. E. E. Haines. ROll1e, Rome High 'School ,Mr. Dick H. l:{CPhee. "' . Savannah, ArMstrong Col;l.ege ot Savannah, Mrs. Minnie MeG. Campbell. Waycross, Waycross Senior High School, Miss Bessie Maynard. 1. ACCREDITING SERVICE EDUCATIONAL EXPERIENCES: A. Recommends that high schools grant creditl toward' a diploma tor: 1. United States Armed Forces Institute courses. 2 2. United States Armed Forces subject examinationsf if induction was prior to January 1, 1947, or between June 2" 19,0 and January 31, 195,. 3. Marine Corps Institute courses. 2 4. Coast Guard Instituw eourses. 2 II. ACCREDITING HIGH SCHOOL IEVEL TESTS OF GENERAL EDUCATIONAL DEVELOPMENT: A. State Department of Education issues an equivalency certificate on the basis of the GED tests to' service personnel, veterans, and non-veteran adults, provided applicant meets the following requirements: ' 1. Minimum test scores: A standard score of 35 or above .on each of the tests and an average standard score of 45 on all five tests. 2. Minimum age: Twenty ., Residence: lrlust be a bona fide citizen 'of Georgia or have at~nded school in Georgia. An applicant who has not attended school iIi this state must submit a statement from 'the board of registrars of the county where residence is maintained that he is a, qualified voter of ,the state. 4. Previous High School enrollment: Not required. 5. Method of applying: (a) Application should be to the State Department of Education on a special form available on request from the department. i Final decision by individual high school. 2Credit as recommended by the Commission on Accreditation, American Council on Education. (b) In accrediting the GED tests, test results are accepted only when' reported officially by the United States Armed Forces Institute, by oficial agencies of the Veterans' T~sting Service o the American Council on Education, or by the managers of Veterans Administration hospitals which , ,have an authorized Education Therapy Program. B~ High schools are authorized to issue regular diplomas on the basis of the GED tests to service personnel and veterans (non-veteran adults not eligible) sUbject to the same conditions listed above prOVided the persons ,involved 'WeJ;'e engaged in military service prior to January'!'; '1947 01' between June 25, 1950 and January 31, 1955; provided further that each applicant for a diplGma on this basis has compl.eted at least four units of high school work in residence at the high school 'where 'the diploma is requested. Applicatio~s of thio type .should be addressed to the principal of the highschool involved. Correspondence to State Department of Education should be addressed to: R. G. Williams, Assistant Director Division of Field Services . ,237 State Office Building Atlanta 3, Georgia GEORGIA SCHOOL LUNCH AND SPECIAL MILK PROGRAM REGULATIONS 1 ......_ ~ The Georgia State Department of Education asscmed responsibility for the d.evelopment and operation of school lunch programs in March 1943 and for the Special Milk Program in 1954. The State Board of Education on June 25, 1943, approved a plan for the organization of Sc'hoOl' Lunch Division. The plan as approved included qualifications and duties of state, assistant, district, county, and city supervisors. The National School Lunch Act was passed by Congress, June 4, 1946. The purposes of the act are: 1. To safeguard the health and well-being o the nation's children. 2. To enco'Jrage the domestic consumption of nutritious agricultural commodities and other foods. The act: (1) Establ:ishes the School Lunch Program as a grant-in-aid program. of Federal AS$istance to states. (2) Provides that appropriated funds be apportioned among the states by the Secretary of Agriculture on the basis of a formula contained in the act. 0) Authorizes the Secretary to use a portion of the School Lunch funds to purchase and distribute foods for use in the program.. (4) Directs that State Educational Agencies administer the program on basis of an agreement approved by the United States Department of Agriculture. (5) Establishes certain requirements that must be fulfilled in order to receive Federal funds and foods. P~oses o Soho6l L~~h Re~u1ations 1. To provide standards and procedures for operating and improving the school lunch program. 2. To establish and define requirements for receiving .and using Federal school lunch funds, special milk funds and other funds when a~"ailable. Aims and Objectives of Georgia School Lunch pr3_~ 1. To make it possible for every pupil to have a nutritionally adequate lunch. 2. To make the maximU!ll contribution to the educational experienoes of pupils. 3. To be operated on a non-profit basis. 4. To maintain high standards in all phases of the program. State Board of Education's Rasponsibilities 1. Funds for administering School Lunch Program. "The State Board of Education shall annually determine the funds needed for the cost of operating the adminj.:3tration of the school lunch program of the State De.;)artm~!lt of Edu- cation. 1I (Acts 1957, p. 753 - Georgia School Laws, Section 32-629.1, page 33.) 2. Use of capital outlay funds as approved by State Board of Education on February 6, 1955. liThe projects undertaken by the State Board of Education shall be restricted to such projects as will provide for the school children of' Georgia, the needed additional classrooms, library rooms, sanitary facilities, lunch room facilities and/or lunch room facilities when used in conjunction with assembly rooms and the equipment necessary for the projects. 1I (Georgia School Laws - Section 32-613, page 28.) state Department of Education's Responsibilities 1. The State Superintendent of Schools shall be the authorized agent for the State Board of Education to sign all agreements with the United States Department of Agriculture, Agricultural Marketing Service, Food Distribution Division. 2. The State Superintendent of Schools has delegated the administrative responsibility for the program at the State level to the Director of the Division of Field Services and the School Lunch Section. 3. The State Department of Education, School Lunch Section, shall consist of one state supervisor and siX to eight assistant or district school lunch supervisors. The School Lunch staff shall: a. Exercise leadership in all School Lunch and Special JIililk Program matters. m.: Provide general supervisory and technical assistance to school systems. (210.13, Regulations .. United States Department of Agriculture.) c. Administer Federal school lunch and special milk funds when available as provided by lavl or regulation. (2l0.6, 210.1, 210.8, 210.12, and 210.13). d. Assist in developing and establishing standards covering all phases of the school lunch program. (210.8 and 210.13.) e. Assist in developing standards and a program of in..service training for school lunch personnel. f. Develop and supervise program for auditing school lunch . operations. (210.13 (b g. Assist schools in making maximum use of donated foods. h. Approve schools and child-care centers for participation in school lunch and special milk programs. Qualifications of Supervisors 1. State Supervisor Education -M. S. Degree in home economics or equivalent in experience. Experience -Two years home economics teaching. Five years minimum supervision of school lunch programs or related areas as approved by State Board of Educati-on ,~.Minirn.~:6:t~ thl'ee ye-ars ,as area. supervisor, aQminis~a.tive level. Personal Ch,aracteristics . Mature, ability to work effectively Witti others, de~n'dable, administrative ability, physical fitness.' 2. Ass.istant State SUPervisors ~nd Con~ultants Education - M.S. degree in home ecortomios or equivalent as determined by State Board of Education. Experience -Two years teachiJ1.g experience or equivalent. Five. years minimum supervision of school lunch programs or related areas, as approved by the State Board of Education. ' Personal Characteristics - Administrative ability, physical fitness, ability to inspire confidence and work under- . standing~y with people, skill in adjusting to situation and initiative to stay abrerast of changing times. ".\. '.I ." 3. System Supervisor (City or ~,Otmty) Education - Bachelor's Degree with emphasis on foods, nutrition, .institution management and education. A year of graduate study is recommended including c'ourses in institution management, COmplunity nutrition, principles of supervision, public school administration and curriculum development. Experience' - Should meet one of the following conditions and be no less than the number of years experience required of other supervisory personnel in the system. a. Have completed it training oourse approved by the American Dietetic Association, the American Home Economics Association or the National Restaurant Association, plus one year of experience in a field requiring the applicatiort of knowledge in the areas of food, nutrition or institution management. b. Three years of approved experience as a school lunch manager or supervisor~ or related'experience in a field requiring the application of knowledge in the area of food, nutrition or institution management. Personal Characteristics - Should be those which will make for satisfactory functioning in the supervisory position. These include administrative skill, ability to inupire confidence and work understandingly with 'people, and a high degree of adaptability. Responsibilities of County and City Boards of Education It shall be the duty of the system board to exercise responsi- bility for administering all laws and regulations relating to the school lunch program. These regulations are a part of the School Lunch and Special Milk Agreements signed by the Superintendent for the Board of Education. It shall be the specific responsibility of the system schOOl board and superintendent to: 1. Promote, coordinate, and initiate school lunch programs in the system. 2. Develop and put into effect written policies and regulations covering all phases of the program. 3. Submit to the State Department of Education on schedule all required reports, including applications and .greements for Federal reimbursement. 4. Employ professionally qualified county and local personnel. 5. Provide needed in-service training for personnel and require participation therein. 6. Maintain full and accurate records of the School Lunch and Special Milk Programs in the system office. United States Department of Agriculture requires that such be retained for a period of three years after the end of the fiscal year to which they pertain; Georgia's Attorney General has ruled that no records may be destroyed. 7. Upon request make all accounts and records pertaining to the School Lunch and Special Milk Programs available to the State Department of Education and United States Department of Agriculture for audit or administrative review at a reasonable time and place. B. Provide employee benefits for all school lunch personnel. 9. Provide bonds for principals and have records audited as required by Georgia law. (House Bill #32). 10. Secure adequate facilities, buildings and equipment for school lunch departments in keeping with standards as published by State Department of Education, School Plant Services, 1IPlanning School Lunch Departments, 11 and Minimum Foundation Program. (Georgia Law, Section 32-613.) 11. Assure nutritionally adequate and non-profit school lunch programs by providing funds' to cover the non-food cost of serving-adequate lunches at school. (Act #729 and Act #899, ,General Assembly, 1962) 12. Assure :tnat all children have an oppor~unity to parti,cipate in the school lunch program without discrimination regarding .their ability to pay. Local Supervisor There should be a professionally qualified superv~sor for each administrative system or group of systems ~ep~nd~g upon the number , , of Ipnch programs and distances. In small syste~s there may be a combination supervisor-manager or city-county supervisor. (Qualifi- cations, page 3.) The number of programs assigned to a supervisor should be comparable to. the ,number of programs of other supervisory personnel within the system. ~l School Responsibilities for School Lunch Program The principal with the cDoperationofthe school staff is responsible for the administration and operation of School Lunch and Special Milk Pr,ogram within Federal and State laws, State Board regulations, and County Board policies and regulations. The principal is responsible for: 1. Taking the school where it is in food service and setting goals for its future. 2. Making the ent~re schoolstaff conscious orth~opportunities of using the school lunch as a laboratory for teaching nutrition, health, and social development, and for correlating the program with other areas of instruction. 3. Making arrangements for obtaining food, materials and supplies, serving adequate lunch, and operating a program that is properly managed and soundly financed on a non-profit basis. 4. Making the lunch available, to all children in school at the lowest possible cost to the child. 5. Arranging schedule that will allow time for all teachers to enjoy school lunch with the children, to make school lunch an experience to help children grow and develop desirable at'l;,itudes and habits, and to evaluate the instructional program; prOViding a schedule that is conductive to maximum pupil and teacher participation in the School Lunch and Special Milk Programs. 6. Setting up a budget, accuring funds, and seeing that all funds are properly expended, accounted for, and audited. 7. Securing a properly qualified and trained school lunch staff and delegating authority and responsibility for management and operation to the school lunch staff. 8. Making sure that all personnel, paid and volunteer, constantly observe local and state regulations concerning health practices for food handlers. 9. Making sure that school lunch personnel participate in training programs. 10. Administering the School Lunch Program in compliance with Federal, State, and system rules and regul~tions. 11. Ensuring that a nutritionally adequate lunch is available to all children. The same type of lunch must be available to paying and non-paying children Without discrimination regarding their ability to pay. 12. Making sure that proper consideration is given to the School Lunch Program by all evaluating and accrediting committees. 13. Providing only foods and beverages which contribute both to the nutritional needs of children and to the development of desirable food habits. Extra foods must not be served or sold in competition with the School Lunch. (United States Department of Agriculture Policy statement.) 14. Maintaining a food service permit from the Georgia Department of Public Health. 15. Maintain full and accurate records of the School Lunch and Special Milk Programs in the school office. United States Department of Agriculture requires that such be retained for a period of three years after the end of the fiscal year to which they pertain; Georgiats Attorney General has ruled that no records may be destroyed. 16. Upon request make all accounts and records pertaining to the , School Lunch and Special Milk Programs available to the State Department of Education and United States Department of Agriculture for audit or 'administrative review at a reasonable time and place. . '. 17. Continuouslyapprais1-~gand directing the program in the light of pupil neeq,s. ' Schools. Not Approved Schools are not eligible tor reimbursement if they operate the lunch . .. program under a fee, concession or contract arrangement even though the school operates its lunch program on a nonprofit basis. Social Security School lunch personnel should be given the opportunity to participate in Federal Social Security Act as other non-teaching members of the staff. (Act # 734 - General Assemb1Y~ 1953.) Workmen's Compensation All school employees are. cov,eredunder the provisipns of the Work- men's Compensation Act., Withholding Tax All wages are subject to such tax deductions as required by Federal and State law. Withholding certificates, (W-4) Federal and (G-4) State, should be completed and filed. Withholding certific~te~ must be completed by all employees, part-time or permanent, at the place designated by the system. The withholding record is also kept in the department where the individual is employed. Adult Meals Only those adults who are in school at lunch time on school business should eat in the school lunch department. Parents and other interested citizens may eat in the school lunch department on an infrequest and pre-arranged basis. Full-time and part-time school lunch employees usually receive their lunch as part of their compensation. An actual daily count of adult meals should be made and reported. Principals, bookkeepers, custodians, secretaries, and teachers performing school lunch functions in line of duty should pay for their lunches. The adult price for lunch should be the charge to the chUd plus the rate of reimbursement. Definitions F- luid whole milk means unflavored milk which meets State and local butterfat and sanitation standards for fluid whole milk. Nonprofit lunch program means food service maintained by the school for the benefit of the children, all of the income from which is used solely for the operation or improvement of such food service. Free Meals Only meals served without charge to children who are attending school of high school grade and under may be classified as free. Reimbursement may be claimed for these meals. Neals served to children must be complete and of the same quality served to paying children. For details on School Lunch Program and Special Milk Program requirements and regulations, refer to the School Lunch and Special Milk Program Agreements.