Georgia Bureau of Investigation January Monthly Report FY2019 Presented to the Board of Public Safety March 14, 2019 D. Victor Reynolds Director Table of Contents I. Staffing and Backlog................................. 3 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 8 IV. Crime Lab.............................................. 9 11 V. Georgia Crime Information Center................. 12 17 2 Vacant State Positions FY2019 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 29 26 29 30 29 30 32 18 19 19 20 20 20 21 2 2 2 2 1 1 1 5 5 5 5 4 4 6 23 24 10 12 13 14 13 32 33 21 23 22 22 19 3 DOFS Backlog Chart Unworked Reports over 30 Days Old FY2019 Discipline Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Chemistry 17,832 17,970 18,790 19,258 19,339 19,749 19,818 Data Conversion 1 1 1 1 1 1 1 Firearms 3,525 3,605 3,680 3,628 3,642 3,640 3,636 Forensic Biology 6,154 6,434 6,697 6,988 7,136 7,326 7,388 Impressions 55 52 52 54 56 57 59 Latent Prints 4,385 4,429 4,487 4,523 4,526 4,518 4,517 Medical Examiners 218 129 141 131 117 114 128 Miscellaneous Services 0 0 0 0 0 0 0 Operations Support 2 1 0 0 5 0 0 Toxicology 1,041 1088 974 969 1,039 1,214 891 Trace Evidence 644 681 729 736 759 770 754 Total 33,857 34,390 35,551 36,288 36,620 37,389 37,192 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives January 2019 341 29 Total FY2019 2,630 127 Personnel Employee Totals Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total January 2019 State Funded Positions 369 44 315 43 771 Grant Funded Positions 30 74 36 4 144 Total 399 118 351 47 915 Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total Total State Funded Positions Vacant 19 1 32 6 58 State Funded Vacancies Under Active Recruitment 3 1 11 2 17 5 INVESTIGATIVE DIVISION January 2019 Fiscal YTD Total Sworn Employees 286 (filled-includes grant) Total Investigative Hours Expended 34,478.00 203,589.50 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 11,457.00 5,795.00 3,442.00 333.00 249.00 1,638.00 70,491.25 36,394.50 19,844.75 3,089.00 2,221.00 8,942.00 Property Crimes, including Theft, Burglary, Forgery 2,224.00 17,518.25 Drug Investigations 6,339.00 31,686.00 Meth Lab Investigations 6.00 54.00 Polygraph Examinations 779.00 6,267.00 Background Investigations 61.00 1,727.00 Other Investigations, including Preliminary Investigations 8,864.00 41,526.00 Bomb Disposal Services 836.00 6,584.00 Crime Analysis 167.00 2,145.00 Crime Scene Specialists 3,745.00 25,591.00 All figures above represent Investigative Hours Total Seizures $426,410.95 $31,646,127.53 6 Investigative Hours Expended YTD FY2019 Crime Analysis >1% Bomb Disposal Services 3% Background Investigations 1% Crime Scene Specialists 13% Crimes Against Persons 35% Other Investigations 20% Polygraph Investigations 3% Meth Lab Investigations >1% Drug Investigations 15% Property Crimes 9% 7 8 Crime Lab Medical Examiners (includes all laboratories) January 2019 FY2019 YTD Autopsies Consultations Total ME Cases Managed 212 1,556 132 949 344 2,505 Clayton County Death Certificates 46 292 Percentage of Cases Released in 90 days: 73.8% Medical Examiner Activity, FY2019 Consultations 38% Autopsies 62% Confirmed CODIS Hits for January 2019 State Offender Hits 34 State Forensic Hits 0 National Offender Hits 14 National Forensic Hits 0 Total 48 Samples entered into CODIS for January 2019 790 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File Total 9 23,465 337,329 7 523 361,324 Laboratory Production Report Turnaround for January 2019 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 2,056 27 80 352 982 19 34 Total % Released in Released 45 Days 3,843 54% 392 7% 475 17% 586 60% 1,320 74% 234 8% 142 24% System-wide Totals 3,550 6,992 51% Note: 65.1% Casework Reports were released within 90 days. Report Turnaround for Year-to-Date, FY2019 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 14,756 178 462 2,248 7,087 171 265 Total % Released in Released 45 Days 25,539 58% 2,274 8% 3,899 12% 3,427 66% 9,229 77% 1,729 10% 1,569 17% System-wide Totals 25,167 47,666 53% 10 Crime Lab Reports Processed for January 2019 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 3,392 168 1,786 0 156 484 13 2,748 112 2,436 165 1,366 0 170 466 12 2,751 92 Total 8,859 7,458 Crime Lab Reports Processed FY2019 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 22,213 1,119 11,173 13 1,202 3,285 74 17,048 623 18,513 912 9,817 9 1,015 3,410 81 16,882 437 Total 56,750 51,076 11 Georgia Crime Information Center January 2019 NCIC SERVICES CJIS Network Statistics System Uptime: Messages Processed: 100% 79,395,405 CJIS Operations 1. Sex Offender Registry Records Added 2. Protection Order Registry Records Added Month 124 Month 2,256 FY2019 832 Database Totals 31,890 FY2019 15,870 Database Totals 141,035 3. National Data Exchange (N-DEx) Number of Georgia agencies contributing to N-DEX: 35 (7 direct, 28 LInX) Agencies/Users with N-DEx Inquiry Access Only (no data contributed) Added Removed Agencies Users 1 2 1 3 Total with Inquiry Access 15 20 4. Off-Line Search Requests Type of Request Month FY2019 Administrative (Criminal Justice Agency) Open Records Subpoena Media Possible CJIS Security Violations 28 152 3 10 0 2 0 0 2 25 CJIS Audits GCIC conducted 39 CJIS Audits 12 INFORMATION SERVICES 1. Criminal Fingerprint Transactions Received Month Submissions 42,712 Submissions w/Palms 20,006 Submissions w/Photos 16,074 Transactions processed within 2 hours of receipt: 94% 2. Applicant Fingerprint Transactions Received Month Submissions 43,775 Transactions processed with 24 hours of receipt: 99% 3. Final Disposition Received Local Agency GCIC TOTAL Month 70,685 2,909 73,594 4. RAPID Identification Transactions Submissions AFIS Hits NCIC Hits FBI RISC Hits Month 10,518 65% 43% 9% 5. Non-Criminal Justice Audits, Visits and Trainings Month In Compliance 18 Out of Compliance 13 TOTAL AUDITS 31 Advisement Memos - Agency Visits 21 Attendees 20 Trainings 3 6. Disposition Recovery Project Submitted to Vendor Dispositions Processed Month 4077 3014 FY2019 287,180 130,054 105,427 FY2019 277,931 FY2019 467,546 33,624 501,170 FY2019 73,062 69% 43% 9% FY2019 72 95 167 81 495 38 Project to Date 112,672 110,960 13 PLANS & PROGRAM DEVELOPMENT CRIMINAL JUSTICE EXCHANGE PROJECT (CJEP) Project Description - CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia and will involve the coordination of multiple agencies and vendor applications. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. Monthly Update - Weekly Status and daily cadence meetings continue to be held with the core project team to discuss progress of the exchange implementations. Testing with primary exchange counties is in progress and defects are monitored daily. The help desk knowledge base articles between the vendor and GETS are pending review. The E-Filing exchange for Dawson and Forsyth county is in production. The implementation dates for E-filing in Gordon County were moved to February and Bartow county to February/March. The Jail Query exchange is scheduled for March production in Dawson, Bartow and Gordon counties. The Service Notification exchange for all four counties is also scheduled for March implementation. The Charge-No-File exchange go-live dates are Dawson (February), Bartow (May) and Gordon (March). The last priority exchange is CCH Charge update and the scheduled go-live dates are Dawson, Gordon and Forsyth (April) and Bartow (May). CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - The website developer completed the initial round of changes requested by the GCIC Management team and programming development continues with CRM process and routing flows. The PM began meeting with individual GCIC groups to confirm business requirements. CUSTOMER SUPPORT - TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance to criminal justice agencies across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 237 phone calls, 963 emails and managed LMS user account additions. 14 15 DEPARTMENT OF REVENUE (DOR) DRIVES PROJECT Project Description - The purpose of this project is to document, configure, integrate, and test two interfaces with the new DOR Driver Record and Integrated Vehicle Enterprise System (DRIVES). The two new interfaces will use existing LEMS Web Services capabilities with National Information Exchange Model (NIEM) Extensible Markup Language (XML) message formats. One interface will be used to send and receive vehicle registration queries and responses to and from DRIVES. The other interface will be used to receive stolen vehicle requests and responses to and from DRIVES. Monthly Update - The DRIVES vendor continues to work with GBI's message switch vendor for on-time completion of the project. Multiple meetings were held between the DOR project team and the GBI (including the GBI vendor) concerning troubleshooting and issue resolution. Testing continues from the Portal XL test environment and several issues were resolved during the transfer of information between GBI and DOR via the web service. GBI will work with the vendor on the stylesheet layout of the NCIC message responses to make it more user friendly. GEORGIA APPLICANT PROCESSING SERVICE (GAPS) PROJECT Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor. Monthly Update - The vendor provided solutions to issues found in testing and GBI accepted the solutions as presented. GBI is currently testing the next set of deliverables. HUMAN RESOURCES (HR) TIMESHEET PROJECT Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time. Monthly Update - There are no accomplishments for this reporting period and the project will resume in late February. NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is replacing the current UCR summarybased system with an application that will collect incident-based data. Monthly Update - The vendor is developing a glossary of NIBRS roles to be made available in the NIBRS repository. The vendor is also working on modifying the NIBRS application to require mandatory challenge questions as part of the NIBRS registration process for new users. Publication requirements will also be developed for GBI. 16 RAP BACK PROJECT Project Description - The Rap Back project will provide the ability to receive ongoing status notifications of criminal history activity reported on individuals holding positions of trust. Georgia's Rap Back System will include the retention of applicant fingerprints, the implementation of an FBI Rap Back Subscription on such prints and the creation of a validation process for authorized entities to manage such subscriptions. Monthly Update - The Rap Back Project Charter was developed and signed by internal stakeholders. GBI held a vendor meeting to gather CCH change options and a price quote. The AFIS vendor provided three change options with quotes. GBI is still formulating GAPS change requirements based on the defined AFIS workflow; the best option for a solution will then be determined. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The SORT team met to discuss future changes and enhancements to the system. Stored procedures were created and forwarded to the SORT vendor to be used with the vendor's web service. Application development worked with the SOR group to compile new enhancements for the SORT system and set precedence and priority of requirements needed to implement the new enhancements. A Statement of Work must be obtained from external vendors Unisys & NEC for tasks needed to implement requirements associated with FY2019 enhancements. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - The developer granted SharePoint access to all GBI users and information to encourage training and site utilization will be sent to all staff. 17