Georgia Bureau of Investigation September Monthly Report FY2019 Presented to the Board of Public Safety November 7, 2018 Vernon M. Keenan Director Table of Contents I. Staffing and Backlog................................. 3 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 9 IV. Crime Lab.............................................. 10 12 V. Georgia Crime Information Center................. 13 18 2 Vacant State Positions FY2019 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 29 26 29 18 19 19 2 2 2 5 5 5 23 24 10 32 33 21 3 DOFS Backlog Chart Unworked Reports over 30 Days Old FY2019 Discipline Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Chemistry 17,832 17,970 18,790 Data Conversion 1 1 1 Firearms 3,525 3,605 3,680 Forensic Biology 6,154 6,434 6,697 Impressions 55 52 52 Latent Prints 4,385 4,429 4,487 Medical Examiners 218 129 141 Miscellaneous Services 0 0 0 Operations Support 2 1 0 Toxicology 1,041 1088 974 Trace Evidence 644 681 729 Total 33,857 34,390 35,551 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives September 2018 439 19 Total FY2019 1,258 62 Personnel Employee Totals Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total September 2018 State Funded Positions 369 44 314 43 770 Grant Funded Positions 24 77 37 4 142 Total 393 121 351 47 912 Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total Total State Funded Positions Vacant 21 2 29 5 57 State Funded Vacancies Under Active Recruitment 6 2 11 1 20 5 INVESTIGATIVE DIVISION September 2018 Fiscal YTD Total Sworn Employees 286 (filled-includes grant) Total Investigative Hours Expended 25,564.25 89,358.75 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 9,269.00 4,954.00 2,591.00 523.00 142.00 1,059.00 33,544.50 17,803.00 8,918.50 1,405.00 1,486.00 3,932.00 Property Crimes, including Theft, Burglary, Forgery 2,217.75 7,924.75 Drug Investigations 4,187.00 13,504.00 Meth Lab Investigations - 4.00 Polygraph Examinations 971.00 2,961.00 Background Investigations 73.00 817.00 Other Investigations, including Preliminary Investigations 4,721.50 15,970.50 Bomb Disposal Services 734.00 3,259.00 Crime Analysis 57.00 106.00 Crime Scene Specialists 3,334.00 11,268.00 All figures above represent Investigative Hours Total Seizures 2,531,728.50 $16,513,606.18 6 Investigative Hours Expended YTD FY2019 Crime Analysis >1% Background Investigations 1% Bomb Disposal Services 4% Crime Scene Specialists 13% Crimes Against Persons 37% Other Investigations 18% Polygraph Investigations 3% Meth Lab Investigations >1% Drug Investigations 15% Property Crimes 9% 7 Georgia Authorized Central Storage (ACS) Program Update https://gbi.georgia.gov/meth-container-program 1st Quarter of FY2019 - July 1 to September 30, 2018 During the 1st quarter, local and state law enforcement agencies used the Georgia ACS program to store and dispose of hazardous waste from 14 clandestine drug labs discovered in Georgia. The processing and packaging of materials resulted in 36 hazardous waste containers with a total volume of 454 gallons. The total weight of the hazardous waste was 302 pounds. All 9 Georgia ACS facilities were operational during the 1st quarter. An ACS Certification Officer Course is scheduled for April of 2019. 8 9 Crime Lab Medical Examiners (includes all laboratories) September 2018 FY2019 YTD Autopsies Consultations Total ME Cases Managed 205 630 79 419 284 1,049 Clayton County Death Certificates 37 121 Percentage of Cases Released in 90 days: 63% Medical Examiner Activity, FY2019 Consultations 40% Autopsies 60% Confirmed CODIS Hits for September 2018 State Offender Hits 56 State Forensic Hits 6 National Offender Hits 18 National Forensic Hits 0 Total 80 Samples entered into CODIS for September 2018 1,083 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File Total 23,185 333,931 7 523 357,646 10 Laboratory Production Report Turnaround for September 2018 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in % Released in 45 Days Total Released 45 Days 1,977 3,421 58% 36 403 9% 57 539 11% 297 460 65% 812 1,116 73% 23 197 12% 39 206 19% System-wide Totals 3,241 6,342 51% Note: 66.9% Casework Reports were released within 90 days. Report Turnaround for Year-to-Date, FY2019 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus System-wide Totals # Released in % Released in 45 Days Total Released 45 Days 6,935 11,360 61% 84 901 9% 210 1,726 12% 1,019 1,494 68% 3,145 4,044 78% 91 887 10% 134 907 15% 11,618 21,319 54% 11 Department Crime Lab Reports Processed for September 2018 Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 3,453 158 1,581 2 158 414 8 2,316 73 2,505 118 1,168 3 130 378 6 2,362 50 Total 8,163 6,720 Department Crime Lab Reports Processed FY2019 Requested Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 11,188 501 5,442 6 585 1,335 33 7,323 267 Total 26,680 Total Released 8,785 275 4,306 9 407 1,478 38 7,358 141 22,797 12 Georgia Crime Information Center September 2018 NCIC SERVICES CJIS Network Statistics System Uptime: Messages Processed: 100% 71,599,074 CJIS Operations 1. Sex Offender Registry Records Added Month 141 FY2019 440 Database Totals 31,482 2. Protection Order Registry Records Added Month 2,266 FY2019 7,299 Database Totals 154,954 3. National Data Exchange (N-DEx) Number of Georgia agencies contributing to N-DEX: 34 (6 direct, 28 LInX) Agencies/Users with N-DEx Inquiry Access Only (no data contributed) Agencies Users Added 1 3 Removed 0 1 Total with Inquiry Access 17 23 4. Off-Line Search Requests Type of Request Month FY2019 Administrative (Criminal Justice Agency) 22 60 Open Records 1 4 Subpoena 0 2 Media 0 0 Possible CJIS Security Violations 4 11 CJIS Audits GCIC conducted 36 CJIS Audits 13 INFORMATION SERVICES 1. Criminal Fingerprint Transactions Received Submissions Submissions w/Palms Submissions w/Photos Transactions processed within 2 hours of receipt: Month 40,479 18,518 14,777 94% 2. Applicant Fingerprint Transactions Received Submissions Transactions processed with 24 hours of receipt: Month 36,699 100% 3. Final Disposition Received Local Agency GCIC Total Month 63,911 3,370 67,281 4. RAPID Identification Transactions Submissions AFIS Hits NCIC Hits FBI RISC Hits Month 10,669 68% 44% 9% 5. Non-Criminal Justice Audits, Visits and Trainings In Compliance Out of Compliance TOTAL AUDITS Advisement Memos Agency Visits Attendees Trainings Month 8 13 21 19 52 8 6. Disposition Recovery Project Submitted to Vendor Dispositions Processed Month 1411 1432 14 FY2019 127,874 56,450 46,699 FY2019 126,200 FY2019 189,802 14,627 204,429 FY2019 34,594 69% 44% 9% FY2019 27 38 65 33 259 20 Project to Date 103,657 102,630 PLANS & PROGRAM DEVELOPMENT CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities. Monthly Update - The developer is continuing to work on the CFR application. CRIMINAL JUSTICE EXCHANGE PROJECT Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications. Monthly Update - The signing of Senate Bill 407 established the Criminal Case Data Exchange Board which will replace the previous Criminal Justice e-Filing Project (CJEP) Governance Committee. GBI, GTA, consultants, statewide stakeholders and vendors continue to meet and work towards the completion of the primary data exchanges (October 2018 December 2018); secondary exchanges are estimated to be implemented February 2019 March 2019. CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - The CRM team began contacting agencies to confirm their ORI validation and contact information and forwarded a newly created form to assist in updating agency information in the CRM database. The address information collected is being verified using US Postal Service Address preferred format. The CRM dashboard was redesigned to view required case data and business process workflows are being created for service request types. CUSTOMER SUPPORT - TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance to criminal justice agencies across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. 15 Monthly Update - The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 193 phone calls, 721 emails and managed LMS user account additions. 16 DEPARTMENT OF REVENUE DRIVES PROJECT Project Description - The purpose of this project is to document, configure, integrate, and test two interfaces with the new Georgia Department of Revenue (DOR) Driver Record and Integrated Vehicle Enterprise System (DRIVES). The two new interfaces will use existing LEMS Web Services capabilities with National Information Exchange Model (NIEM) Extensible Markup Language (XML) message formats. One interface will be used to send and receive vehicle registration queries and responses to and from DRIVES. The other interface will be used to receive stolen vehicle requests and responses to and from DRIVES. Monthly Update - The firewall ports were opened and have been tested. GBI's vendor continues to test the web services connection between GBI and DOR. GBI is testing the port connection with the other web service connection to NCIC and waiting for the configurations to be completed. GCIC TRAINING SYMPOSIUM Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities. Monthly Update - The close-out meeting for the Symposium was held September 4th to discuss this year's successes and improvements for 2019. GEORGIA APPLICANT PROCESSING SERVICE (GAPS) PROJECT Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor. Monthly Update - The DRS document was approved by GBI and the vendor provided designs for a new GAPS logo and print site sign, which GBI is reviewing. Bi-weekly meetings are held to receive status updates on development milestones. HUMAN RESOURCES (HR) TIMESHEET PROJECT Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time. Monthly Update - The developer completed several requirements that are currently in user acceptance testing (UAT). Application development continues and the developer is working on a calendar interface for the new system. 17 MESSAGE SWITCH REPLACEMENT PROJECT Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system. Monthly Update - Due to funding issue the project will be placed on hold until first quarter 2019. NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update - A calculation problem was found in the error report and the vendor is working to resolve the issue. The vendor is also working to resolve the ability to attach a message to a document and development of a user activity report. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - User acceptance testing (UAT) has been completed and results provided to the internal applications developer for SORT/IA enhancements. Production ports have been established and tested by AT&T. SORT task orders development works has completed and meetings have resumed with Watch Systems for the SORT Entry enhancements. Watch Systems has begun preparing test cases & data submission to test system capability, compatibility and communication, which will take approximately 4 weeks to complete. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - Each GCIC unit will assume responsibility of their SharePoint section, however; staff will be available to provide support when they are ready to begin usage. The project is in operational status until the remainder of GBI is ready to begin usage and training. 18