Georgia Bureau of Investigation March Monthly Report FY2017 Presented to the Board of Public Safety May 11, 2017 Vernon M. Keenan Director Table of Contents I. Staffing and Backlog................................. 3 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 8 IV. Crime Lab.............................................. 9 11 V. Georgia Crime Information Center................. 12 19 2 Vacant State Positions FY2017 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 24 23 23 24 26 26 23 27 29 8 8 7 10 11 11 16 18 17 1 1 1 2 2 2 3 3 1 4 4 5 5 5 5 5 5 4 24 24 28 21 9 6 8 8 8 31 30 33 28 16 14 17 15 15 3 DOFS Backlog Chart Unworked Reports over 30 Days Old FY2017 Discipline Chemistry Firearms Forensic Biology Impressions Latent Prints Medical Examiners Miscellaneous Services Operations Support Toxicology Trace Evidence Total Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 6,546 7,175 7,822 8,482 9,237 9,453 9,648 10,156 10,462 2,520 2,878 3,031 3,051 3,094 2,997 3,015 2,942 2,926 3,110 3,191 3,466 3,724 3,863 3,863 3,859 3,991 4,488 38 40 43 42 39 37 37 41 41 3,137 3,234 3,309 3,446 3,550 3,551 3,503 3,572 3,675 120 97 170 165 198 194 182 192 207 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 827 506 829 858 1,523 1,386 971 1,038 854 466 503 511 520 531 513 504 484 519 16,764 17,624 19,181 20,288 22,035 21,994 21,719 22,416 23,172 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives March 2017 376 33 Total FY2017 2,704 238 Personnel Employee Totals March 2017 Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total State Funded Positions 350 42 293 43 728 Grant Funded Positions 19 75 29 1 124 Total 369 117 322 44 852 Total State Funded Positions Vacant Investigative Division 15 Georgia Crime Information Center 1 Division of Forensic Sciences 29 Administration 4 Total 49 State Funded Vacancies Under Active Recruitment 2 1 10 2 15 5 INVESTIGATIVE DIVISION March 2017 Fiscal YTD Total Sworn Employees 274 (filled-includes grant) Total Investigative Hours Expended 31,979.75 263,094.31 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 9,945.50 5,239.50 2,504.00 387.00 468.00 1,347.00 89,082.25 46,438.50 24,925.25 3,778.50 3,059.00 10,881.00 Property Crimes, including Theft, Burglary, Forgery 3,619.50 25,739.30 Drug Investigations 4,870.00 35,666.00 Meth Lab Investigations 29.00 120.00 Polygraph Examinations 967.00 7,746.00 Background Investigations 125.00 4,232.00 Other Investigations, including Preliminary Investigations 7,319.50 57,920.01 Bomb Disposal Services 1,224.00 8,733.00 Crime Analysis - 24.00 Crime Scene Specialists 3,880.00 33,831.00 All figures above represent Investigative Hours Total Seizures $12,896,703.76 $116,552,921.98 6 Investigative Hours Expended YTD FY2017 Background Investigations >1% Crime Analysis >1% Bomb Disposal Services 3% Crime Scene Specialists 13% Crimes Against Persons 34% Other Investigations 22% Polygraph Investigations 3% Meth Lab Investigations >1% Drug Investigations 13% Property Crimes 10% 7 8 Crime Lab Medical Examiners (includes all laboratories) March 2017 FY2017 YTD Autopsies Consultations Total ME Cases Managed 243 2,090 190 1,345 433 3,435 Clayton County Death Certificates 57 378 Percentage of Cases Released in 90 days: 80.4% Medical Examiner Activity, FY2017 Consultations 38% Autopsies 62% Confirmed CODIS Hits for March 2017 State Offender Hits 80 State Forensic Hits 6 National Offender Hits 38 National Forensic Hits 1 Total 125 Samples entered into CODIS for March 2017 1,190 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File Total 9 20,675 317,859 6 497 339,037 Laboratory Production Report Turnaround for March 2017 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 2,959 25 49 433 1,287 99 70 Total % Released in Released 45 Days 4,625 64% 361 7% 456 11% 605 72% 1,480 87% 212 47% 196 36% System-wide Totals 4,922 7,935 62% Note: 77.9% Casework Reports were released within 90 days. Report Turnaround for Year-to-Date, FY2017 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 19,631 823 365 2,843 9,272 692 599 Total % Released in Released 45 Days 34,057 58% 2,138 38% 3,527 10% 4,119 69% 10,390 89% 1,681 41% 1,555 39% System-wide Totals 34,225 57,467 60% 10 Crime Lab Reports Processed for March 2017 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 3,565 225 1,518 3 236 522 17 2,775 145 2,316 173 1,999 3 159 549 4 3,151 130 Total 9,006 8,484 Crime Lab Reports Processed FY2017 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 23,579 2,343 16,628 32 1,993 4,208 92 21,387 1,221 16,893 1,634 15,410 15 1,226 4,181 71 21,080 1,138 Total 71,483 61,648 11 Georgia Crime Information Center March 2017 NCIC SERVICES CJIS Network Statistics System Uptime: Messages Processed: 100% 73,762,756 CJIS Operations 1. Sex Offender Registry Records Added Month 163 FY2017 1,383 Database Totals 29,457 2. Protection Order Registry Records Added Month 2,325 3. National Data Exchange (N-DEx) FY2017 19,526 Database Totals 345,716 Number of Georgia agencies contributing to N-DEX: 3 Agencies/Users with N-DEx Inquiry Access Only (no data contributed) Added Removed Total with Inquiry Access Agencies 2 0 38 Users* 3 0 46 4. Off-Line Search Requests Type of Request Month FY2017 Administrative (Criminal Justice Agency) 29 236 Open Records 3 11 Subpoena 0 0 Media 0 0 Possible CJIS Security Violations 1 23 CJIS Audits GCIC conducted 33 CJIS Audits 12 INFORMATION SERVICES Criminal History/Identification Services 1. Criminal Fingerprint Transactions Received Month Submissions 44,142 Submissions w/Palms 19,640 Submissions w/Photos 12,028 FY2017 358,061 158,381 109,806 Transactions processed within 2 hours of receipt: 94% 2. Applicant Fingerprint Transactions Received Month Submissions 43,550 Transactions processed within 24 hours of receipt: FY2017 368,232 98% 3. Final Dispositions Received Local Agency GCIC Total Month 74,727 5,597 80,324 FY2017 578,708 48,024 626,732 4. RAPID Identification Transactions Submissions AFIS Hits NCIC Hits FBI RISC Hits Month 13,294 59% 39% 5% FY2017 124,575 49% 40% 2% 5. Non-Criminal Justice Audits, Visits and Trainings Audits Month In Compliance 11 Out of Compliance 16 Total Audits 27 Advisement Memos 0 FY2017 46 41 87 1 Visits and Trainings Agency Visits Trainings Attendees Month 5 2 35 FY2017 114 9 203 6. Disposition Recovery Project Submitted by Vendor Month 2,172 13 Project to Date 73,910 Dispositions Processed 2,749 66,309 The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database. 14 PLANS & PROGRAM DEVELOPMENT AFIS ENHANCEMENTS Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders. Monthly Update - The Sex Offender Registry Tool Statement of Work vendor quote was received and is pending approval for a signature. Project request was made for additional folders to be added in IntegraID Document Management and an iFW workstation was installed by the vendor. APPLICATION DEVELOPMENT Protective Order Registry Project Description - In an effort to provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure. Monthly Update - The project development team continues meeting to discuss ongoing system tests and project status. The IT team completed five of the eight system tests on the web service and completed the move of the POR application from the development server to the production servers. CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities. Monthly Update - The developer continues to make application and database changes based on the project sponsor feedback from a demo of the CFR System. COMPUTERIZED CRIMINAL HISTORY (CCH) ENHANCEMENTS Project Description - The Computerized Criminal History (CCH) system will undergo system enhancements to meet the new State of Georgia legislative changes concerning the First Offender Act (FOA). Additional updates such as system modifications and reports will be implemented for internal users. Monthly Update - The CCH vendor completed the programming for the system enhancements and scheduled the migration to the CCH test system. The project team will test the FOA enhancements in April. CRIMINAL JUSTICE EXCHANGE PROJECT Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish 15 a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications. Monthly Update - The project team reported the project overview at the monthly GTA Critical Panel Review and an overall status at the monthly Executive Governance Council meeting. The Project Management Organization (PMO) continues to manage the project and track project risks. Requirements gathering sessions were held with pilot agencies to discuss the data exchanges. CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - The project business process flows were finalized and approved and a change request was submitted to Microsoft for review. CUSTOMER SUPPORT TRAINING Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - Currently developing new training content/videos for NIBRS National IncidentBased Reporting System and Deconfliction. The LMS Staff handled 98 phone calls, 1375 emails and managed LMS user account additions and changes. 16 GCIC TRAINING SYMPOSIUM Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities. Monthly Update - The GCIC Training Association was formed in accordance with the State of Georgia Secretary of State guidelines. The Publication Notice of Incorporation will be posted for two weeks in April in the DeKalb County Champion newspaper. The by-laws for the Association are under development and upon completion, the documents along with the Articles of Incorporation will be submitted to the Federal Internal Revenue Services (IRS) for 501c3 tax 17 exempt status. The project team continues to work on the various project tasks in preparation of the 2017 Symposium. HUMAN RESOURCES (HR) TIMESHEET PROJECT Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time. Monthly Update - Phase 2 development continues. INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public. Monthly Update - The project was placed on hold for the month of March due to limited resources. The developer will resume work on the project in April. LAW ENFORCEMENT MESSAGE SWITCH (LEMS) Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and in order to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system. Monthly Update - The project kick-off meeting was held to review the project with various stakeholders. NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update Progress on the project continues. GCIC provided the vendor with requested data and the decision was made to implement an online entry form to enter state-specific Family Violence data. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The vendor provided a quote for additional work and the quote is awaiting approval of funds. 18 SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update Based on feedback, additional changes were made to the SharePoint layout. The main GBI SharePoint page along with the GCIC subsite will be developed and released in May. A demo has been scheduled for April with GCIC and other GBI divisions to reveal the GCIC content and introduce SharePoint. WEB SITES REDESIGN PROJECT Project Description - Redesign of the internal and external Georgia Crime Information Center (GCIC) web sites. Monthly Update - Enhancements to the GCIC extranet content is finalized and pending final approval from GCIC Command Staff. The changes will be implemented in production in May. 19